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2017-06-26_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting AGENDA Monday, June 26, 2017 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser I'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Pages 1. Call to Order 2. Approval of Minutes 2.1 Minutes of June 12, 2017 1 - 11 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Wilderness Committee - Time's Up for the Tar Sands (Recommendation: 12-13 Receive for Information) 5.2 Dominion Park Community for Saint John: Update on Time Lines on Upgrades 14-16 and Renovations to Dominion Park (Recommendation: Refer to the Finance Committee for 2018 Budget Consideration) 5.3 Fog Cutter Inc. Mobile -Unit Licence Agreement (Recommendation in Report) 17-24 5.4 Proposed Public Hearing Date - 12, 24 and 26 Westmorland Street and 510 25-27 Ellerdale Street (Recommendation in Report) 5.5 Nick Nicolle Community Centre Service Agreement Extension (Recommendation 28-31 in Report) 5.6 Contract No. 2017-08: Clyde Street Sanitary Sewer Installation 32-35 (Recommendation in Report) 1 Poeta Sy: (L K 5.7 Initiate Stop -Up and Closure for Portion of Tilley Avenue (Recommendation in 36-39 Report) 5.8 P. Furness: Request to Present re: Acadian Games (Recommendation: Receive 40-40 for Information) 6. Members Comments 7. Proclamation 7.1 National Aboriginal Day - June 21, 2017 41-41 7.2 Canada's 150th Anniversary - July 1, 2017 42-42 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 9.1 A Bylaw Respecting the Stopping Up and Closing of Highways in The City of 43-46 Saint John - McLean Street (1 st and 2nd Reading) 10. Consideration of By-laws 10.1 Saint John Heritage Conservation Areas By -Law Amendment (3rd Reading) 47-47 10.2 Traffic Bylaw Amendment (3rd Reading) 48-50 11. Submissions by Council Members 11.1 Support for the Softwood Lumber Industry (Mayor Darling) 51-52 11.2 Tracking of Tender Competition for the City of Saint John (Councillor Sullivan) 53-53 11.3 Saint John Learning Exchange, Stone Soup Enterprise Division, proposal to 54-54 operate a Grab and Go Snack Stand at the Fallsview Location (off Douglas Avenue)(Councillor Lowe) 11.3.1 Saint John Learning Exchange: Pop Up Snack Stand at Fallsview 55-60 12. Business Matters - Municipal Officers 12.1 Central Peninsula Neighbourhood Action Plan - Engagement Report & Central 61 - 151 Peninsula Summit 12.2 Project Performance Update - Safe, Clean Drinking Water Project 152-200 12.3 Follow -Up - Uptown Street Closures 201 -214 12.4 2017-2018 Arena Rates 215-216 13. Committee Reports K 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 18. Adjournment City of Saint John Common Council Meeting Monday, June 26, 2017 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m., 8th Floor Boardroom, City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Confidential Information from Province 10.2(4)(e) 1.3 Confidential Information from Province 10.2(4)(e) 1.4 Confidential Information from Province 10.2(4)(e) C! Ville de Saint John Seance du conseil communal Lundi 26 juin 2017 18 h, Salle du conseil Comit6 pl6nier 1. Ouverture de la s6ance Si vous souhaitez obtenir des services en fran�ais pour une s6ance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire 1'objet d'une discussion en prive en vertu des dispositions prevues a Particle 10 de la Loi sur les municipalites. Le conseil/comite prendra une ou des d6cisions a cet egard au cours de la s6ance publique 16 h 30 — Salle de conf6rence, 8e 6tage, hotel de Ville 1.1 Approbation du proces-verbal — paragraphe 10.2(4) 1.2 Renseignements confidentiels du gouvernement provincial — alinea 10.2(4)e) 1.3 Renseignements confidentiels du gouvernement provincial — alinea 10.2(4)e) 1.4 Renseignements confidentiels du gouvernement provincial — alinea 10.2(4)e) S6ance ordinaire 1. Ouverture de la s6ance 2. Approbation du proces-verbal 2.1 Proces-verbal du 12 juin 2017 3. Adoption de Pordre du jour 4. Divulgations de conflits Wint6rets 5. Questions soumises a Papprobation du conseil 5.1 Wilderness Committee (comite de conservation) — Time's Up for the Tar Sands (rapport contre les sables bitumineux) (recommandation : accepter a titre informatif) 5.2 Reunion communautaire du pare Dominion pour Saint John : Mise a jour sur 1' echeancier sur les r6novations et les ameliorations au pare Dominion (recommandation : transmettre au directeur general) 5.3 Contrat de licence avec Funit& mobile de Fog Cutter Inc. (recommandation figurant au rapport) 5.4 Date pr&vue d'une audience publique relativement aux 12, 24 et 26, rue Westmorland, et au 510, rue Ellerdale (recommandation figurant au rapport) 5.5 Prolongation de Fentente de service relative au centre communautaire Nick Nicolle (recommandation figurant au rapport) 5.6 Contrat ri 2017-08 : Installation des &gouts sanitaires de la rue Clyde (recommandation figurant au rapport) 5.7 D&but de fermeture et de barrage d'un tron�on de Favenue Tilley (recommandation figurant au rapport) 5.8 P. Furness : Demande visant a pr6senter les Jeux de 1'Acadie (recommandation : Accepter a titre informatif) 6. Commentaires pr6sent6s par les membres 7. Proclamation 7.1 Journ&e nationale des Autochtones — 21 juin 2017 7.2 Le 150' anniversaire du Canada — 1'r juillet 2017 8. D616gations et pr6sentations 9. Audiences publiques —18 It 30 9.1 Arret& sur Finterruption de la circulation et la fermeture des routes dans The City of Saint John — Rue McLean (premiere et deuxi&me lectures) 10. Etude des arret6s municipaux 10.1 Projet de modification de 1'Arret& concernant les aires de conservation du patrimoine de Saint John (troisi&me lecture) 10.2 Modification a F arret& concernant la circulation (troisieme lecture) 11. Interventions des membres du conseil 11.1 Soutien a Findustrie du bois d'oeuvre (maire Darling) 11.2 Suivi de Pappel d'offres pour la Ville de Saint John (conseiller Sullivan) 11.3 Proposition de Forganisme d'alphab&tisation Saint John Learning Exchange et de Fentreprise Stone Soup visant 1'exploitation d'un comptoir de repas et collations a emporter a Fallsview (donnant sur Favenue Douglas) (conseiller Lowe) 11.3.1 Organisme d'alphabetisation Saint John Learning Exchange Stand ephemere de collations a Fallsview 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Plan de voisinage de la peninsule centrale — Rapport sur la mobilisation et sommet de la peninsule centrale 12.2 Point sur le rendement du projet Eau potable saine et propre 12.3 Suivi — Fermetures de rue du centre-ville 12.4 Tarifs pour 1' arena pour 1' annee 2017-2018 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a Papprobation du conseil 15. Correspondance generale 16. Ordre du jour supplementaire 17. Comite plenier 18. Levee de la seance MINUTES—REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN JUNE 12, 2017 AT 6:00 PM IN THE COUNCIL CHAMBER Present: Mayor D. Darling Deputy Mayor Shirley McAlary Councillor -at -Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 1 Greg Norton Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Councillor Ward 4 Ray Strowbridge Also Present: City Manager Jeff Trail Solicitor J. Nugent Commissioner Finance and Administrative Services K. Fudge Commissioner of Transportation and Environment M. Hugenholtz Commissioner Growth and Community Development J. Hamilton Commissioner Saint John Water B. McGovern Fire Chief K. Clifford Police Chief J. Bates Common Clerk J. Taylor Deputy Common Clerk P. Anglin 1. Call to Order The Mayor called the meeting to order. 2. Approval of Minutes 2.1 Minutes of May 15th 2017 and May 29th 2017 Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong: RESOLVED that the minutes of the meeting of Common Council, held on May 15, 2017 and May 29, 2017 be approved. MOTION CARRIED. 3. Approval of Agenda 16.1 Growth Committee Update 17.1 Third Quarter Funding for Saint John Waterfront Development and Saint John industrial Parks 17.2 City of Saint John — Arbitrators Appointed to represent the City for Kingston and Campbell Grievance and Arbitrator appointed to represent IAFF Saint John Fire Fighters' Association — for Kingston and Campbell Grievance 17.3 Recommended Appointments to Committees 17.4 City Manager Performance Review Committee MOTION CARRIED. 4. Disclosures of Conflict of Interest S. Consent Agenda 5.1 That the Cities of New Brunswick Association — Request to Present be referred to the Common Clerk to schedule. 5.2 Refer to item 14.1 5.3 That the City of Saint John Shared Risk Pension Plan — 2016 Audited Financial Statements be received for information. 5.4 That as recommended by the City Manager in the submitted report M&C 2017-158: Engineering Services — East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development, notwithstanding the City's Procurement Policy for Engagement of Professional Services, Common Council authorize staff to conduct direct negotiations with CBCL Limited to carry out engineering services for the East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development. 5.5 That the Saint John Board of Police Commissioners — 2017 Operating Budget —April Financial Results be received for information. 5.6 That the Saint John Development Corporation — 2016 Annual Report be received for information 5.7 That the submitted report M&C2017-160: Terms of Spring 2017 Debenture Issue, be received for information. 5.8 That as recommended by the City Manager in the submitted report M&C 2017-159: Tenders for Sodium Hypochlorite NaOCI — 2017-681003T & Chlorine Gas 2017-681002T, the tenders for the establishment of supply agreements for chemicals used to treat the City's potable water supply be awarded to the lowest bidder, Lavo Inc. for 15% Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas. 5.9 That as recommended by the City Manager in the submitted report M&C 2017-136: Contract No. 2017-03: King Street — Bus Lay-by Reconstruction, the contract be awarded to the low Tenderer, Terra EX Inc., at the tendered price of $148,235.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Clerk be authorized to execute the appropriate documentation in that regard. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the recommendation set out for each consent agenda item, with the exception of item 5.2 which has been identified for debate, be adopted. MOTION CARRIED. 6. Members Comments Council members commented on various community events. 7. Proclamations 8. Delegations/Presentations 8.1 Acadian Games 2021 Michel Cote, Executive Director of La Societie des Jeux de I'Acadie requested that Council accept the MOU in principle and either host the event or share the hosting initiative in the region. Discover SJ requested to the Organizing Committee that the event be brought to Saint John. The event could be hosted by Saint John or shared by the three communities, Saint John, Rothesay, and Quispamsis. The City Manager recapped Mr. Cote's request: • Council is requested to approve the MOU in principle to host the event with a cap of $50,000 on the contribution cost. • If Council gives an approval in principle to proceed the commitment could be spread over 4 years ($12,500 per year) and have no ramification on the 2017 budget. Moved by Councillor Sullivan, seconded by Councillor Strowbridge: RESOLVED that Common Council direct the City Manager to work with Michel Cote to host the Acadian Games 2021 events in Saint John. Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary: RESOLVED that the procedural rule concerning the finalization of matters on the agenda (10.7 Delegations / Presentations — Finalization of matters) be suspended. MOTION CARRIED. Moved by Councillor Sullivan, seconded by Councillor Strowbridge: RESOLVED that Common Council direct the City Manager work with Michel Cote to host the Acadian Games 2021 in Saint John. MOTION CARRIED with Councillor Casey voting nay. 8.2 Saint John Energy Referring to the submitted Annual Report 2016, R. Robinson, President and CEO, provided the year's results, reporting a net income of $1.3 million, social responsibility measures, environmental stewardship initiatives, organizational for information. MOTION CARRIED. 9. Public Hearings 6:30 PM 9.1 Amendment to the Saint John Heritage Conservation Areas Bylaw — King Street East Heritaize Conservation Area (1St and 2nd Readiniz) Referring to the submitted report entitled Proposed Amendment: Removal from Heritage Bylaw, A. Fudge, Heritage Planning Officer, recommended Council remove 3 PIDS from the King Street East Heritage Conservation area. The Common Clerk advised that the necessary advertising was completed with regard to the proposed Saint John Heritage Areas By-law Amendment. The Mayor called for members of the public to speak against the Saint John Heritage Conservation Areas Bylaw amendment with no one presenting. The Mayor called for members of the public to speak in favour of the Saint John Heritage Areas By-law Amendment with Jeff Matthews Irving Oil presenting. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law No. HC -1 A Law to Amend the Saint John Heritage Conservation Areas By -Law", amending paragraph 2(1)(f) and Schedule "F", King Street East Heritage Conservation Area, by removing from the heritage conservation area a parcel of land having an area of approximately 2720 square metres, including buildings and structures thereon, located at King Street East, also identified as being PID Number 55010516, 00009738 and 55013577, be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled, "A Law to Amend the Saint John Heritage Conservation Areas By -Law". Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law No. HC -1 A Law to Amend the Saint John Heritage Conservation Areas By -Law", amending paragraph 2(1)(f) and Schedule "F", King Street East Heritage Conservation Area, by removing from the heritage conservation area a parcel of land having an area of approximately 2720 square metres, including buildings and structures thereon, located at King Street East, also identified as being PID Number 55010516, 00009738 and 55013577, be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "A Law to Amend the Saint John Heritage Conservation Areas By -Law". 10. Consideration of By-laws 10.1 Municipal Plan Bylaw Amendment —180 Cosy Lake Road (3rd Reading) located at 180 Cosy Lake Road also identified as being PID Number 55005425, from Rural Resource Area to Rural Residential Area, be read. MOTION CARRIED with Councillor Reardon voting nay citing urban sprawl as a reason and Councillors MacKenzie, Sullivan and Casey also voting nay. The by-law entitled, "By -Law Number CP 106-14 A Law to Amend the Municipal Plan By -Law", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "By -Law Number CP 106-14 A Law to Amend the Municipal Plan Bylaw", amending Schedule B — Future Land Use, by redesignating a parcel of land with an area of approximately 4.03 hectares, located at 180 Cosy Lake Road also identified as being PID Number 55005425, from Rural Resource Area to Rural Residential Area, be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED with Councillors Reardon, MacKenzie, Sullivan and Casey voting nay. Read a third time by title, the by-law entitled, "By -Law Number CP 106-14 A Law to Amend the Municipal Plan By -Law". Councillor Sullivan withdrew from the meeting, having been absent during 1St and 2nd reading of the Zoning Bylaw Amendment for 9,15 and 19 St. James Street. 10.2 Zoning Bylaw Amendment with Section 39 Conditions — 9, 15, and 19 St. James Street (3rd Reading) Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "By -Law Number CP 111-42 A Law to Amend the Zoning By -Law of The City of Saint John," amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, 00002915, from Urban Centre Residential (RC) to General Commercial (CG), be read. MOTION CARRIED with Councillor Reardon voting nay because the recommendation did not align with Plan SJ designating residential area for the uptown area and Councillor Armstrong voting nay. The by-law entitled, "By -Law Number CP 111-42 A Law to Amend the Zoning By - Law of The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that pursuant to Section 39 of the Community Planning Act, the development and use of parcels of land with an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, and 00002915 be subject to the following conditions: a. Notwithstanding Subsection 11.7(2) of the City of Saint John Zoning By-law, the use of the property be limited to the applicant's proposal to establish a commercial parking lot; or any of the following uses: • Bed and Breakfast nUiiic vLLUPdLiUn, • Secondary Suite, • Supportive Facility, • Supportive Housing; b. Notwithstanding Paragraph 4.1 (2)(b) of the City of Saint John Zoning By-law, two accesses are permitted onto St. James Street with a spacing of approximately 12 metres between the centrelines of the accesses as illustrated on the site plan submitted with the application, c. Notwithstanding Paragraph 4.1 (2)( d) of the City of Saint John Zoning By-law, a separation distance of 6.5 metres is permitted from the intersection of St. James Street and Canterbury Street, as illustrated on the site plan submitted with the application, d. Notwithstanding Paragraph 4.2(4)(a) of the City of Saint John Zoning By-law, no barrier free parking spaces are required in the proposed commercial parking lot, as illustrated on the site plan submitted with the application, e. Notwithstanding Paragraph 4.2(5)(i) of the City of Saint John Zoning By-law, a 1.5 metre area of landscaping is required along the flankage, side, and rear yard of the property, as illustrated on the site plan submitted with the application, f. That the landscaping along the Canterbury Street and St. James Street frontages include shrubs spaced 2 metres apart along the entire street frontage of the lot excluding driveways; and, g. That the commercial parking area be maintained in general accordance with the submitted site plan, to be submitted to the Development Officer for his approval, illustrating (but not limited to) asphalt paving, continuous cast -in-place concrete curbing and landscaping. MOTION CARRIED with Councillors Reardon and Armstrong voting nay. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "By -Law Number CP 111-42 A Law to Amend the Zoning By -Law of The City of Saint John," amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, 00002915, from Urban Centre Residential (RC) to General Commercial (CG), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED with Councillors Reardon and Armstrong voting nay. Read a third time by title, the by-law entitled, "By -Law Number CP 111-42 A Law to Amend the Zoning By -Law of The City of Saint John". Councillor Sullivan re-entered the meeting. 10.3 Parking Zones and the Use of Parking Meters and Pay and Display Machines Bylaw Amendment (3rd Reading) Moved by Deputy Mavor McAlary, seconded by Councillor Sullivan: ILTA I I [Q 0 KGYTI 0 0 11191 The by-law entitled, "By -Law Number M-7 A By -Law to Amend a By -Law with Respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that the by-law entitled, "By -Law Number M-7 A By-law to Amend a By-law with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines", amending Schedule "A" in order to add two parking meters in front of the Saint John Law Courts building, be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number M-7 A By -Law to Amend a By -Law with Respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines". 10.4 Amendments to the Saint John Traffic By -Law (1St and 2nd Reading) Consideration was given to a submitted report from the City Solicitor entitled "Amendments to Saint John Traffic By -Law". Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that a by-law entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto", adding Section 16(9) and Schedule J-1 and amending Schedule H-1, Schedule B and Schedule A-1, be read a first time. MOTION CARRIED. Read a first time by title, the bylaw entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto". Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that a by-law entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto", adding Section 16(9) and Schedule J-1 and amending Schedule H-1, Schedule B and Schedule A-1, be read a second time. MOTION CARRIED. Read a second time by title, the bylaw entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets in The City of Saint John made under the Authority of the Motor Vehicle Act, 1973, and amendments thereto". 11. Submissions by Council Members 12. Business Matters - Municipal Officers visual and interactive tool to gauge progress toward Council's priorities. S. Rackley -Roach commented on the key performance indicators of the dashboard. The dashboard requires translation before the launch to the public. B. Neal demonstrated the dashboard search and the visuals that illustrate the targets achieved. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the submitted report M&C2017-153: Performance Dashboard, be received for information. LTA [0000114L1:k]k1119a 12.2 Public Input: Forest Hills District Recreation Facility Master Planning Referring to the submitted report entitled Public Input: Forest Hills District Recreation Facility Master Planning, T. O'Reilly commented on the public meeting that will be held to discuss the recreation facility, specifically a proposed splash pad. Moved by Councillor Strowbridge, seconded by Councillor Merrithew: RESOLVED that the submitted report M&C2017-162: Public Input: Forest Hills District Recreation Facility Master Planning, be received for information. MOTION CARRIED. 12.3 Saint John Water— 2016 Annual Water Report Referring to the submitted 2016Annual Water Report, K. Mason discussed the Annual Report and outlined the annual water production (raw and treated) in the Spruce Lake System and Loch Lomond system. Other features include a reduction in watermain breaks from 2015 and the partnership role the City plays with NBCC in developing training programs for water and wastewater operators. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the submitted report M&C2017-167: Saint John Water -2016 Annual Water Report, be received for information. LTA [0000114L1:k]k]11191 12.4 Street Closures Uptown Referring to the submitted report entitled Street Closures Uptown, Commissioner Hugenholtz discussed the feedback received from the uptown businesses and residents concerning a street closure. Staff recommend that an actual event should trigger a closing, such as Third Shift or the Tall Ships event. A public benefit should be identified and guidelines developed. The City Manager reviewed the discussion and the logistics of street closing. Details from the event managing group are required and the public must be notified to allow their input into blocking a public right of way. Moved by Councillor Armstrong, seconded by Deputy Mavor McAlarv: ILTA I I[Q0KGYTI101011191 13. Committee Reports 13.1 City of Saint John Investment Policy Statement Moved by Councillor Merrithew, seconded by Councillor Strowbridge: RESOLVED that as recommended in the submitted report entitled City of Saint John Investment Policy Statement, Common Council adopt the Investment Policy Statement. 1► 100000114Y1:k]k]11191 14. Consideration of Issues Separated from Consent Agenda 14.1 Christmas with the Cops Committee Moved by Deputy Mayor McAlary, seconded by Councillor Lowe: RESOLVED that as requested in the submitted correspondence from the Christmas with the Cops Committee, a monetary donation be provided for the December 2, 2017 event. MOTION CARRIED. 15. General Correspondence 16. Supplemental Agenda 16.1 Growth Committee Update Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the Growth Committee Update / infographic be received for information. 1► 100000114Y1ilk] ISIif9a 17. Committee of the Whole 17.1 Third Quarter Funding for Saint John Waterfront Development and Saint John Industrial Parks Moved by Councillor Lowe, seconded by Councillor Sullivan: RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council approves that Saint John Waterfront Development and Saint John Industrial Parks be allocated third quarter funding in the amount of $67,500.00 each. This would be part of the 2017 Economic Development Funding envelope approved by Common Council on December 5th 2016. The release of these funds is conditional on Council receiving a letter from each organization indicating that they are prepared to fulfill the terms and conditions of their mandate letters. MOTION CARRIED. RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council appoints Mr. Garry Sudul to serve as the City's nominee on an Arbitration Board constituted to consider two grievances filed by Local 771 respecting statutory holiday pay and that Ms. Chantal Gauthier be appointed to serve as the City's nominee on an Arbitration Board constituted to consider two grievances filed by Local 771 respecting benefits under An Act Respecting the Saint John Firefighters'Association. MOTION CARRIED with Councillor Lowe voting nay. Councillor Lowe withdrew from the meeting. 17.3 Recommended Appointments to Committees Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong: RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council approves the following appointments: Central Peninsula Neighbourhood Action Team: to appoint Andrew Miller effective June 12, 2017 until the neighbourhood plan is complete. Harbour Station Commission: to re -appoint Edward Keyes for a three year term from July 19, 2017 to July 19, 2020. Heritage Development Board: to appoint Peter Josselyn for a three year term from July 8, 2017 to July 8, 2020. Jeux Canada Games Foundation: to appoint Clare Northcott for a three year term from July 8, 2017 to July 8, 2020. Saint John Board of Police Commissioners: to re -appoint Jennifer Carhart for a three year term from July 22, 2017 to July 22, 2020; to re -appoint Brian Boudreau for a three year term from August 19, 2017 to August 19, 2020. Saint John Community Arts Board: to re -appoint Dr. Joanna Everitt and Carolyn Radcliffe for a three year term from July 8, 2017 to July 8, 2020. PRO Kids: to appoint Sarah Gander and Chris Daigle each for a three year term from June 12, 2017 to June 12, 2020. MOTION CARRIED. Councillor Lowe re-entered the meeting. 17.4 City Manager Performance Review by Ad Hoc Committee Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the City Manager's Performance Review Committee consist of the Mayor as Chair and Councillors Reardon and Merrithew. MOTION CARRIED with Councillor Sullivan voting nay for the reason that he received the recommendation at 5:00 p.m. this evening and is not confident to vote on the matter and Councillor Norton voting nay stating he could not support the recommended process. RESOLVED that the meeting of Common Council held on June 12, 2017 be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 9:12 p.m. Mayor/ maire Common Clerk/ greffier communal NATIONAL OFFICE Toll Free: 1-800-661-9453 WILDERNESS 46 E 6th Avenue, In Vancouver: (604) 683-8220 C 0 M M I T T E E Vancouver, BC V5T IJ4 Wil dernessCommittee.org V A N C 0 U V F R VII C T 0 R I A W I N IN I P E G T 0 R 0 N T 0 PJiN t '1 2017 June 8, 2017 Dear Mayor & Council Climate chaos is no,,,v impossible to ignore, Communities like yours are on the frontlines of this crisis, Were seeing more floods, fires and storms and having to plan to adapt, We are in an urgent crisis and it's about time our leaders started acting like It. Expanding the world's most polluting project at a time like this is deeply irresponsible. Not only that, trying to prop up a dying industry instead of embracing the future is foolhardy, Cities and towns ha�r� �� lauc e stale in the fi h a airast t r ends -x arlsi �d' new pipQlines, In our latest report, Tnes Up for the Tor Sands, we explore the damning reality facing the fossil fuel industry -- the economics, the alternatives and the resistance. It makes a clear argument for how fighting for a safe climate is incompatlble with building any new pipelines or the tar sands mines they enable. I I fff 111 We can and must embrace that future. Despite all of the climate alarm bells and fleeing investors, government and industry seem deterr-nined to build these dinosaur projects and lock in decades of further reliance on fossil fuels, 1La—C-s—why —QQ.un-m-ui -iL Lae a-clion. Currently, Prime Mmister "Frudeau has approved two new pipelines and cheered on a third. Thankfully, a pow-,-rful movernent is rising up to stop this reckless scheme. continued over CANADA'S PEOPLE-PETWERED, CITIZEN -FUNDED WILDERNESS PRESERVATION GROUP 12 From dense cities like Vancouver to tourist towns like North Bay, Ontario, municipalities are stepping up to protect their residents from Oil spills and the impacts of global climate change. If you're interested in discus -sing what your city can do in the fight against pipelines please contact me ata rLwildernessor 778-2�9-1935. Now is the time for bold climate action, not reluctant half -measures, For the wild, Peter McCartney Climate Campaigner 712 Dominion Park Road Saint John, NB, E2M 4Y8 Attention: Saint John Mayor & Common Council 5 2017 RIE: Dominion Park, District Park Dear Saint John mayor & Common Council, On May 18, 2017 the community surrounding Dominion Park, along with residents fromall over the city conducted the 7h annual Dominion Park Clean Up. We wish to thank our sponsors of Murphy's Restaurants thru Tim Hortons and Go Fundy Events. 7 years ago this clean up was initiated due to the state of disrepair, the lack of maintenance and high amount of vandalism and crime in the park area. These issues have subsided greatly and the community is very proud of the park and beach, and how it is presented for use by all citizens, of our city Over the years during the summer Dominion Park has hosted family bbqs, company events, anniversary celebrations, baptisms and weddings, along with visits from a large number of tourists from around the world. Please note, Dominion Park is one of the visit sites for the Stonehammer Geopark, the first of its kind in Canada. During the winter, Dominion Park is a unique hub of activity for skating, cross country skiing, snow shoeing, & ice fishing Dominion Park, identified as a District Park in Play SJ is the only city owned park with access to the St. John River system providing supervised swimming for the citizens of Saint John. Approximately 3-5 years ago a meeting was held to present a plan on upgrades and renovations to Dominion Park. Since that time the only upgrade to the park area has, been a lying of payment circling opposite to the park's maintenance garage, due to the major deterioration of the roadway. Noticing the public meeting for input on a consultants plan for the Forest Hills Public Area, which all in our community support, we asked that an update with time lines be provided on the previously presented plans for the upgrades and renovations to the Dominion Parkarea. The Dominion Park Community has proven its dedication to the partnership of improving Dominion Park; we only ask the same consideration. One of the original plans for Dominion Park Community and City usage from years, ago 14 �a N ;r W One of the original plans for Dominion Park Community and City usage from years, ago 14 Aerial View 7 Annual Community Clean Ups to date 15 Current usage summer winter Baptism Yours truly, David Ryan On behalf of the Dominion Park Community for Saint John COUNCIL REPORT M&C No. 2017-169 Report Date June 13, 2017 Meeting Date June 26, 2017 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Fog Cutter Inc. Mobile -Unit Licence Agreement OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Curtis Langille I.Fogan/K.Fudge m I Jeff Trail RECOMMENDATION 1. That the City enter into the Licence agreement with Fog Cutter Inc. as attached to M&C 2017-169, and further 2. That the Mayor and Common Clerk be authorized to execute the said Licence Agreement. EXECUTIVE SUMMARY Fog Cutter Inc. is a food vendor franchise that is seeking approval from the City to operate its mobile unit in 2017 on City owned Loyalist Plaza. Saint John Waterfront Development manages and maintains the City owned lands, included as part of the Loyalist Plaza. Saint John Waterfront Development has negotiated the attached agreement with the terms and conditions for this season, which are set out in the attached Licence document that has been prepared by the City's Legal Department. Real Estate Services has been requested to bring this agreement to Council for their consideration. PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT Providing for entrepreneur opportunities in the City's Uptown Core aid in creating a livable community that is vibrant and diverse, while providing an integrated approach to economic development. 17 -2 - REPORT Fog Cutter Inc. wishes to locate its mobile unit on City owned property within the Loyalist Plaza area (see attached map). Other than occupying for a shorter duration, the attached terms and conditions of the Licence Agreement are essentially the same as Beavertails, located adjoining this site. If Council is in agreement, the following recommendation will facilitate Fog Cutter mobile unit to operate for the season of 2017 on City owned property. SERVICE AND FINANCIAL OUTCOMES The proposed food mobile unit, situated in the Loyalist Plaza area will add to the vitality and commercial offerings in the City's Uptown area. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Saint John Waterfront Development has negotiated the terms and conditions contained in the attached agreement. The City's Legal Department has prepared the Licence Agreement. ATTACHMENTS Licence Agreement with Fog Cutter Inc. iF:3 Ig-mim, THIS LICENCE made in duplicate as of the day of , 2017. THE CITY OF SAINT JOHN having its City Hall at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the Licensor",,, =7011111 FOG CUTTER INC., a body corporate duly incorporated under the laws of the Province of New Brunswick, having its head office in the City of Saint John in the County of Saint John and Province of New Brunswick, hereinafter called the "Licensee", WHEREAS the Licensor is the owner of the lands bearing PID number 55011894 shown on Schedule A attached hereto and forming part hereof (hereinafter the "Lands"); AND WHEREAS the Licensee wishes to operate a mobile unit for the Sale of food products in the northeast corner of the Lands highlighted in yellow and outlined in red on Schedule "A" (hereinafter the "Licensed Area"); AND WHEREAS the Licensor has agreed to give the within Licence under the terms and conditions hereinafter set forth; NOW THEREFORE THIS LICENCE WITNESSETH that for and in consideration of the sum of Two Dollars of lawful money of Canada now paid by the Licensee to the Licensor, the receipt and sufficiency whereof is hereby acknowledged, the Licensor does hereby grant, subject to the terms, conditions, covenants and provisions herein contained, permission and Licence to the Licensee to enter into and upon and exit from the Lands for the sole purpose of using the Licensed Area to set up and operate a mobile unit for the sale of food products as depicted on Schedule "B", hereinafter the "Fog Cutter Mobile Unit", for the term of this Licence, on the following terms and conditions. Licence Agreement The City of Saint John and Fog Cutter Inc. Page 2 of 4 7111[w i 1§1512 rM likiffla 1. This Licence shall be for a period of four (4) months, beginning on June 15, 2017 and ending October 15, 2017 (the "Term"), 2, The Licensee shall pay to the Licensor for the permission and license herein given the sum of One Thousand, Eight Hundred and Forty -Eight Dollars ($1,848.00) (Canadian dollars) exclusive of HST payable in four (4) equal' installments of Four Hundred and' Sixty -Two Dollars ($4612,00) (Canadian do[lars) each payable on the 15"' day of each and every month from and including June 15, 2017 and including September 15, 2017. 3. The Licence may be terminated at any time by the Licensor giving to the Licensee thirty (30) days written notice to terminate this Licence or by the Licensee giving to the Licensor a like notice. 4. Notice to the Licensor shall be to the Common Clerk of the City of Saint John at 15 Market Square, P.O. Box 1971, Saint John, New Brunswick, E2L 41-1, with a copy to Saint John Waterfront Development at One Market Square, Suite 301, Saint John, New Brunswick, E2L 4Z6, Attention: Kent Macintyre. Notice to the Licensee Fog Cutter Inc. shall be by email to chris(d)-grannangroup.corn together with a copy to the Licensee addressed to P.O:. Box 7264 Station A, Saint John, New Brunswick, E2,L 4S6. 5. The Licensee agrees and acknowledges that there is a pending Development on the Lands. 6. Notwithstanding anything else herein contained, this Licence may be terminated forthwith without notice to the Licensee in the event that the Licensee shall, in the opinion of the Licensor, be in default of any of the terms and conditions of this Licence 7. No transfer or assignment of this Licence or of any of the rights or privileges herein granted shall be made, or caused or permitted to be made, by the Licensee. 8. The Licensee hereby covenants and agrees with the Licensor as follows: a) that they shall only use the Licensed Area for the location of the Fog Cutter Mobile Unit to be used only for the sale of food products and for no other purpose; b) that they shall pay for all connection and operational costs associated with electrical power, water and drainage for the Fog Cutter Mobile Unit and for the disconnection of same upon completion of the Term; K91 Licence Agreement The City of Saint John and Fog Cutter Inc. Page 3 of 4 c) that the hours of operation will conform to daily retail hours,, weather permitting and will not exceed' 2:30 a,m, daily; d) that only the Fog Cutter Mobile Unit is permitted in the Licensed Area (no passenger/cargo vehicles); e) that they shall comply with all applicable Canadian Food Inspection Agency and other applicable regulations and legislation; f) that they shall not use the Licensed Area for any other purpose than that which is stated at paragraph a) hereof; g) that they shall keep the area around the Fog Cutter Mobile Unit clean and tidy at all times and clean up daily in the immediate area surrounding the Fog Cutter Mobile Unit, Clean up shall include the disposal of any/all debris associated with fast food delivery (pop cans, bottles, coffee, cups, napkins, plates, utensil's and related articles) within a 40 foot diameter of the Fog Cutter Mobile Unit, h) that they shall, at no expense to the Licensor, obtain and maintain in: full force and effect during the entire term of this Licence, a Commercial General Liability Insurance policy with policy limits of not less than five million dollars ($5,000,000,00) inclusive per occurrence for bodily injury and property damage; which policy shall name the City as an: additional insured and shall contain a cross -liability clause; i) that they shall, on or before June 15, 2017, submit to the City a Certificate of Insurance or other satisfactory evidence of having obtained and maintained the insurance coverage required at paragraph, h) hereof; IT IS FURTHER MUTUALLY AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 91„ No change or modification of this Licence shall be valid unless it is in writing and signed by the Licensor and the Licensee, 10. This Licence supersedes and takes the place of all prior agreements entered into by the parties with respect to the Licensed Area, 11. This Licence shall not be enforced or bind any of the parties thereto, until executed by all the parties named in it. 12. Notwithstanding any clauses herein, the Licensee does hereby indemnify and save harmless the Licensor from all damages, cost, claims, demands, actions, suits or other proceedings by whomsoever claimed, made, brought or prosecuted in any manner and whether in respect of property owned by others or in respect of damage sustained 21 Licence Agreement The City of Saint John and Fog Cutter Inc, Page 4 of 4 by others based upon or arising out of or in connection with the use of the Licensed Area and Fog Cutter Mobile Unit pursuant to the within Licence or anything done or purported to be done in any manner hereunder, except for damages caused by the City:'s negligence, THIS LICENCE shall enure to the benefit of and be binding upon successors and assigns of the parties hereto respectively, SIGNED, SEALED & DELIVERED ) In the presence of: THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: ,2017 FOG CUTTER INC. WA l f y' 0z! COUNCIL REPORT M&C No. 2017-173 Report Date June 19, 2017 Meeting Date June 26, 2017 Service Area Growth and Community Development Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Proposed Public Hearing Date —12, 24 and 26 Westmorland Street and 510 Ellerdale Street OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Mark Reade Jacqueline Hamilton Jeff Trail RECOMMENDATION That Common Council schedule the public hearings for the rezoning applications of Chris Pyne (12, 24 and 26 Westmorland Street) and Rod Crowther on behalf of 629248 NB Ltd. (510 Ellerdale Street) for Tuesday August 8, 2017 at 6:30 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. EXECUTIVE SUMMARY The purpose of this report is to advise Common Council of the rezoning and Section 39 amendment applications received and to recommend an appropriate public hearing date. The next available public hearing date is Tuesday August 8, 2017. PREVIOUS RESOLUTION At its meeting of August 3, 2004, Common Council resolved that: 1. the Commissioner of Planning and Development receive all applications for amendments to the Zoning By-law and Section 39 resolutions/agreements and proceed to prepare the required advertisements; and 2. when applications are received a report will be prepared recommending the appropriate resolution setting the time and place for public hearings and be referred to the Planning Advisory Committee as required by the Community Planning Act. OR -2 - STRATEGIC ALIGNMENT While the holding of public hearings for proposed rezoning and Section 39 amendments is a legislative requirement of the Community Planning Act, it is also a key component of a clear and consistent land development processes envisioned in the One Stop Development Shop Program. These processes provide transparency and predictability for the development community and City residents. On a broader note, the development approvals process works towards fulfilling key Council priorities including: ■ ensuring Saint John has a competitive business environment for investment, ■ supporting business retention and attraction; and ■ driving development in accordance with PlanSJ which creates the density required for efficient infrastructure and services. REPORT As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation at the public hearings. The following application has been received: Name of Location Existing Proposed Reason Applicant Zone Zone Chris Pyne 12, 24 and 26 Two -Unit Corridor To provide parking Westmorland Residential Commercial for future Street (R2) and (CC) and Local commercial Neighbourhood Commercial development at 12 Community (CL) Westmorland Street Facility (CFN) and to construct a mixed-use building at 24-26 Westmorland Street Rod Crowther 510 Ellerdale Two -Unit Mid -Rise To construct a on behalf of Avenue Residential Residential multiple unit 629248 NB Ltd. (R2) (RM) dwelling. SERVICE AND FINANCIAL OUTCOMES The scheduling of the public hearing and referral to the Planning Advisory Committee satisfies the legislative and service requirements as mandated by the Community Planning Service. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Not applicable. 41.1 ATTACHMENTS None. AXI -3 - �1111 � .[ ° �11 COUNCIL REPORT M&C No. 2017-171 Report Date June 20, 2017 Meeting Date June 26, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Nick Nicolle Community Centre Service Agreement Extension OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Amy McLennan/ Tim O'Reilly Michael Hugenholtz Jeff Trail RECOMMENDATIONS Your City Manager recommends: 1. That the City of Saint John enter into an agreement with ONE Change Inc. to deliver recreational programs and services at the Nick Nicolle Community Centre until January 31, 2018 upon the same terms and conditions as the Agreement dated February 21, 2013, renewed June 24, 2015 except that payments by the City of annual fees be made as of June 1, 2017 in the amount of $80,284.00 and on January 1, 2018 in the amount of $13,381.00, and that there be no right to renew and 2. That the Mayor and Common Clerk be authorized to execute the agreement. EXECUTIVE SUMMARY The City of Saint John had an agreement with the ONE Change Inc. to operate, manage, and provide recreational and community use programs at the Nick Nicolle Community Centre. The agreement dated February 21, 2013 was renewed June 24, 2015 for two (2) years and is expiring. Both ONE Change and City staff support a similar agreement until January 31, 2018. PREVIOUS RESOLUTIONS February 18, 2013 and April 27, 2015 were the dates when Common Council last decided to enter agreements with ONE Change for these community centre services. K-11 STRATEGIC ALIGNMENT This report aligns with Council's priority to "invest in arts, culture and recreation experiences that create a sense of community pride". In addition, this report aligns with PlaySJ's recommendation for the model of Alternate Service Delivery (ASD), whereby community centres are managed and operated by the community. This model creates efficiencies in operating the community centre by allowing the respective service provider to leverage other partnerships and utilize a strong volunteer base. In the case of neighbourhood -based organizations such as ONE Change, the ASD model supports a "grass-roots" management approach. REPORT As noted in the December 12, 2016 Council Report: 'Community Centre Service Agreements and Future Direction', the City is putting forth a recommendation with regard to the current service agreement for the Nick Nicolle Community Centre. City staff is recommending that the agreement be until January 31, 2018 with the same terms, as the agreement of February 21, 2013, renewed June 24, 2015 which includes a 1.5% adjustment for cost of service. It should be noted, however, that the fees to be paid in the agreements are inclusive of HST and no adjustment for the July 2016 HST increase was made for the agreement appended to this report; the service provider was asked to make service efficiencies given the financial constraints of the City. ONE Change will continue to develop and provide valuable recreational programming: Wel Cofnnnmuomity Centre Hours of Operation (52 week Ippeiriod) Description: The n�oinrrmaI Iimours of operations of tihie Centre for IFrogranms shall II ars f0111111+ hP;pls: a) For Fall / winter Qi eraboins:: Monday to I fnwonm 9:00anv untilil 9:001prni Saturday, froi n 9.00arn until 3ra20prm la( For 513rinp I Summer Dic,eiratio ins - Monday to I fnwonm 9:00anv untiii1ll 5:00pnm The hic errs of operattans uin a) and b) above ma'y' be extended bailed on room and 'facility 'irentals, partner supported pnoglrafmrming acrd special events. Free IFrogranms (core Description: pirogii a) 71Nre DINE Change s,ha1111 offer afterschool Iprograrnms, night programs and weekend progranns for youth aged 5 to 17 years of age cluiringthe ,sclhoun111'year Qfall / w iIinteirseasomn 32 wwreelks). b) The DINE Change sfhiallll provide Programs whiiiic�h are recreational, cw.rlturalll, health related and educational In niatuire. c) 71he DINE Change s,ha1111 provide 9 teens and piaygrciundl pirograrmi for a, rniin�innunm of g wnxeelks dUriiing the s�ummimer rinortlhs (June — AILJ:9ust) d) The ONIE Change rmay provideadditiiona111 +mplpOntufmuties,atthe Centre as resuuu cel are obtained for these age groups: i1-5 years _-, 6-1.2 years, o 13-17 years o 18-21 years ,. Adults; Sen i o,rs Fee Rased Progranms Description: a) 71he DINE Change s,ha1111 provide community use of the C.E. Nicolle C mnmirrinityCent!retlhroughroomaindfacility'irenta,lawwItlhiout interfering, withi free piragiramms described above. b) 71Nre DINE Change s,hia1111 keelp all i generated by the rental of tine C.E. hlicolllle Community Centre and use saume towards, the operation of the 'Centre. c) The rental fees for t�hve Centre s,ha,111 align with Oty"s rental tee structure Far cornmmuniity cemmtres. CURRENT UNCERTAINTIES: The reason for the recommended term of this extension is due to current uncertainties, which need to be determined before a longer term agreement should be considered. The Nick Nicolle Community Centre is owned by the City; however, it is attached to the former Lorne School. No decisions have yet been made with regard to the future use or existence of that school. Access to use the gym in that school for community centre programming is essential. Without the gym, the service offerings of the community centre would change. ONE Change is currently investigating options to continue to keep the former school as a community asset, but a sustainable plan has yet to be finalized. City staff remains of the view that the City of Saint John should have no interest in purchasing the former school, but to continue to provide support to ONE Change in their efforts to develop a sustainable plan. SERVICE AND FINANCIAL OUTCOMES The agreement being recommended would allow the current level of service to continue to be provided at the Nick Nicolle Community Centre. The total cost to the City for this agreement would be $93,665.00 (inclusive of HST) and the 2017 General Fund Operating Budget contains the required level of funding. 091 INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City Solicitor's office will develop an agreement in accordance with the recommendation. ONE Change is in agreement with the payment terms and conditions outlined in the attached. ONE Change do have future program enhancement plans that would create an additional funding ask from the City. Staff is of the view that given the City's current financial outlook, investing in program enhancements is not appropriate at this time. Common Council, however, could choose to hear directly from ONE Change if it wishes. ATTACHMENT N/A 31 COUNCIL REPORT M&C No. 2017-170 Report Date June 16, 2017 Meeting Date June 26, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT. Contract No. 2017-08: Clyde Street Sanitary Sewer Installation OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Joel Landers Brent McGovern/ Brian Keenan Jeff Trail RECOMMENDATION It is recommended that additional payment be made to Galbraith Construction Ltd., under Contract 2017-08: Clyde Street — Sanitary Sewer Installation in the amount of $107,534.99 . EXECUTIVE SUMMARY The purpose of this report is to update council on the status of the Clyde Street — Sanitary Sewer Installation project and associated costs. PREVIOUS RESOLUTION November 14, 2016; 2017 Water & Sewerage Utility Fund Capital Program Approved. April 3, 2017; Contract 2017-08: Clyde Street Sanitary Sewer Installation awarded to Galbraith Construction Ltd. STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. WA -2 - REPORT BACKGROUND The approved 2017 Water & Sewerage Utility Fund Capital Program includes funding for replacement of the existing sanitary sewer on Clyde Street between City Road and Forest Street. Common Council, at its meeting of April 3, 2017 awarded Contract 2017-08 (M&C 2017-073) to Galbraith Construction Ltd. at a tendered price of $152,820.05. The budget for this project was $270,000.00. The completion cost of this project including design and construction management services was estimated to be $162,350, resulting in a projected $107,650 surplus in the Water and Sewerage Utility Fund Capital Program. /_1►/_1W&IR The sanitary sewer installation for this project began in late April 2017. The contractor completed the installation and associated reinstatement in late May 2017. As can occur on construction projects there has been some unforeseen work arise through the course of the project. During the course of the work, the Contractor encountered contaminated soils on both Forest Street and Clyde Street. As per the Department of Environment and Local Government regulatory requirements, the City immediately informed the local Environment Inspector that material excavated during construction may contain petroleum products or derivatives. The Department of Environment requested that an environmental engineering consultant be retained to assess, sample, recommend a course of action and report on the findings to the City and Department of Environment and Local Government. Stantec was requested to assess the situation and test, advise and report on the contaminants found. Stantec collected three samples that were sent away for testing, and the lab results of all three tests returned positive for petroleum product contamination. The area of contaminated soil was deemed to encompass the entire project trenching limits based on the sampling conducted by the consultant. The contaminated soil was excavated, treated and properly disposed of at an approved site as it is not permitted to be disposed of off site in the same manner as standard common excavation materials. The additional costs incurred for this unforeseen work included the cost of removal, required treatment and disposal. 091 -3 - All work under Contract 2017-08 has been completed and invoices have been submitted. The final quantities and summary of change orders for the project have been finalized and agreed upon between the City and the Contractor. The additional costs on the project have been compiled into four catergories as follows: 1. Additional Cost related to excavation, $87,034.59 treatment and disposal of contaminated soil 2. Cost related to installation of a new $9,711.23 Manhole 3. Connection of a lateral pipe that was not $6,641.35 shown on the plans 4. Variation between estimated and actual $24,847.82 quantities incorporated into the work Total Change Orders & Additional Quantities: $ 128,234.99 Minus: Contingency Allowance: -$ 20,700.00 Net Additional Cost: S 107,534.99 Cost Summary Original Contract Value: $152,820.05 Minus: Contingency Allowance: -$20,700 Value of Original Estimated Work: $132,120.05 Summary of Change Orders & Additional Quantities: $128,234.99 Final Contract Value: $260,355.04 FINANCIAL IMPLICATIONS The final construction cost of the project based on change orders and additional quantities is $260,355.04. The difference between the final contract value and the original tendered price is $107,534.99 ( $260,355.04-$152,820.05). There is sufficient funding within the original approved 2017 Water and Sewerage Utility Capital Fund project budget to cover the additional costs. An updated analysis has been completed and is presented below which includes the cost of the work performed by the Contractor and Others. The analysis is as follows: Budget $ 270,000 Project net cost $ 259,854 Variance (Surplus) $ 10,146 -4 - SERVICE AND FINANCIAL OUTCOMES This project will be completed within the original approved project budget allocated in the 2017 Water and Sewerage Utility Capital Fund. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A W COUNCIL REPORT M&C No. M&C #2017 - 172 Report Date June 20, 2017 Meeting Date June 26, 2017 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Initiate Stop -Up and Closure for Portion of Tilley Avenue OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Curtis Langille I.Fogan/K.Fudge Jeff Trail RECOMMENDATION It is recommended Common Council adopt the following resolution: 1. That the Public Hearing to consider the passing of a By-law to Stop Up and Close a 197 square metre portion of a public street known as Tilley Avenue, as shown on a Plan of Survey (see attached), be set for Monday, July 10, 2017 at 6:30 p.m. in the Council Chamber; 2. That Common Council authorize the publishing of a notice of its intention to consider passing of such By-law identified above. EXECUTIVE SUMMARY As part of its capital works program for this year, Saint John Water is planning to construct a new sanitary lift station adjacent to Tilley Avenue near the Tilley Avenue/Gilbert Street intersection with related sewer system improvements on Tilley Avenue and Gilbert Street. In order for the building (lift station) to be sited as proposed, the City's Legal Department has stated a portion of the Tilley Avenue must be closed. This report will facilitate the process. PREVIOUS RESOLUTION November 14, 2016 (M&C #2016-268), 2017 Water & Sewerage Utility Fund Capital Fund Program Approved. 01.1 -2 - March 6, 2017 (M&C #2017-36), 2017 Water & Sewerage Utility Fund Capital Program Adjustments Approved. STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. REPORT The portion of Tilley Avenue "to be closed" is presently landscaped and does not form part of the travelled surface contained in the street right-of-way for motorists. Transportation & Environment Services and Saint John Water are supportive of the proposed street closure as it will allow for the construction of a lift station and related sewer system improvements. If closed, construction of the lift station would commence later this summer. SERVICE AND FINANCIAL OUTCOMES The proposed street closure to facilitate the construction of a lift station will allow for the construction of a sanitary lift station and related sewer system improvements. The total estimated cost for design and construction for this project (lift station and piping) is approximately $740,000.00. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The following departments have provided input to this report: City Solicitor's Office; Transportation & Environment Services; and Saint John Water. ATTACHMENTS 1. Location Map; and 2. Plan of Survey. Kul 9.11 " 6 >.18 0 Wel From: Peter Furness [mailto:furntec2(ftmail.com] Sent: 3une-09-17 7:34 AM To: External - CommonClerk Subject: Presentation to Council Mayor Don Darling and Members of the Council of Saint John, NB My name is Peter Furness . I am currently a resident and I have lived in Saint John NB all my life. I would like to request the right to appear before the Mayor and the Councilors to give a short presentation on the Acadian Games.Being that we live in a Democracy and Council has said in the past they like to open to opposing views on subjects.I believe in fairness, transparency and inclusiveness.I have learned that the "ARCF" the Group Promoting the Acadian Games has been granted the right to present before Council. Thus I would also like to been given the same opportunity. Thank you for your consideration of my request. Good Health to you and your Families Regards Peter Furness WHEREAS: The United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) was adopted by the United Nations General Assembly during the 62nd session, September 13, 2007; and WHEREAS: On November 12th, 2010, the Government of Canada endorsed the UN Declaration; and WHEREAS: Since Wednesday, June 21, 2017 is National Aboriginal Day in Canada, NOW THEREFORE: 1, Mayor Don Darling, of Saint John do hereby proclaim that June 21, 2017 was observed as National Aboriginal Day in the City of Saint John. In Witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. HI Dori Darling Mayor Shirley McAlary Deputy Mayor Gary Sullivan Councillor At Large Blake Armstrong Councillor Ward I Greg J, Norton Councillor Ward .1 Sean Casey Counciillor Ward 2 The City of Saint John John MacKenzie Councillor Ward. 2 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 3 David Merrithew Councillor Ward 4 Ruy Strowbridge Councillor Ward 4 WHERE AS; July I st 2017 will nzark our country's 150th Birthday, As of ,January 1 st 2017 our nation has been kicking off celebrations commemorating this great occasion of the 1501), anniversary of Canada's Confederation. WHEREAS; Many communities across this great country will entertain happenings and opportunities that will have sign) ricant benefits that will last well into our future. WHERE A' S; Canada's 150th anniversary will highlight celebrations of yesterday, today, and tomorrow. WHERE AS; 150 years ago, the visionaries known as the Fathers of Confederation rejoiced as their determination had culminated in the formation of the Dominion of Canada, JULY I st. 1867 began the official that would carry us from, sea to sea, to become our home and native land today. WHERE AS; As Canadas first incorporated city, Saint John, New Brunswick, MAY 18th. 1785, predating the country itself, Saint John can proudly boast that it played a vital role in shaping our country to what it is today. WHERE ASOn this date, July I st. 2017, Mayor Don Darling, Members of Common Council and our Staff'of the City of Saint John, New Brunswick wish to take this opportunity to wish each and every one a happy Canada Day on the 150 Anniversary of our Country, Canada. Don Darling Jonathon Taylor Jeff Trail Mayor Common Clerk City Manager City Of Saint John City Of Saint John City Of Saint John 111� A'', L A BY-LAW TO AMEND A BY-LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by-law of The City of Saint John entitled, "A By-law Respecting The Stopping Up and Closing of Highways in The City of Saint John", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 245 immediately after Section 244 thereof, as follows: 245 The City of Saint John does hereby stop up and close permanently the following highway: MCLEAN STREET: All that portion of McLean Street, a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, intending to be the entire width of the said street for a length more particularly described as follows: Beginning at the intersection of the northern sideline of Spencer Street (formerly known as Northumberland Avenue) with the western sideline of McLean Street; going thence in a northerly direction along the western sideline of McLean Street a distance of 29.0 metres; thence in an easterly direction and at right angles to the western sideline of McLean Street a distance of 20.12 metres or to the eastern sideline of McLean Street; thence in a southerly direction along the eastern sideline of McLean Street a distance of 29.0 metres; thence in a westerly direction and at right angles more or less to the eastern sideline of McLean Street to the place of beginning. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the **** day of ****, A.D. 2017 and signed by: A KKL+ t E IN - M-23 ARRETE MODIFIANT L'ARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS TAE CITY OF SAINT JOHN Lors dune rdunion du conseil communal, The City of Saint John a decrete ce qui suit: 1 Par les prdsentes, Parretti de The City of Saint John intitule, «L'arretd sur l'interruption de la circulation et la fermeture des routes dans The City of Saint John», ddcretd le 19 decembre 2005, est modiftd par Pajout de Particle 245 immediatement apres Particle 244, comme suit : 245 Par les presentes, The City of Saint John Barre et ferme de fagon permanente la route suivante : RUE MCLEAN: Toute la partie de la rue McLean, une rue publique dans The City of Saint John, dans le comtd de Saint John, dans la province du Nouveau - Brunswick, a savoir toute la largeur de ladite rue sur une longueur plus particulierement decrite comme suit: partant de 1'intersection de la limite laterale nord de la rue Spencer (anciennement connue sous le nom d'avenue Northumberland) et de la limite laterale ouest de la rue McLean; de U, en direction nord, longeant la limite laterale ouest de la rue McLean, sur une distance de 29 metres; de la, en direction est et perpendiculairement a la limite laterale ouest de la rue McLean sur une distance de 20,12 metres ou jusqu'a la limite laterale est de la rue McLean; de la, en direction sud, longeant la limite latdrale est de la rue McLean, sur une distance de 29 metres; de IA, en direction ouest et plus ou moins a angle droit jusqu'a la limite laterale est de la rue McLean jusqu'au point de depart. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le **** ***** 2017, avec les signatures suivantes : Common Clerk/Grcffier communal First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading . Troisieme lecture STREET CLOSING MCLEAN STREET Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending "A By-law Respecting The Stopping Up and Closing of Highways In The City of Saint John" at its regular meeting to be held on Monday, June 26, 2017 at 6:30 p.m. to stop up and close the following highway: MCLEAN STREET: All that portion of McLean Street, a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, intending to be the entire width of the said street for a length more particularly described as follows: Beginning at the intersection of the northern sideline of Spencer Street (formerly known as Northumberland Avenue) with the western sideline of McLean Street; going thence in a northerly direction along the western sideline of McLean Street a distance of 29.0 metres; thence in an easterly direction and at right angles to the western sideline of McLean Street a distance of 20.12 metres or to the eastern sideline of McLean Street; thence in a southerly direction along the eastern sideline of McLean Street a distance of 29.0 metres; thence in a westerly direction and at right angles more or less to the eastern sideline of McLean Street to the place of beginning. The proposed amendment and plan of the above described highway may be inspected by any interested person at the office of the Common Clerk, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday inclusive, holidays excepted. Written objections to the proposed amendment may be sent to the undersigned at City Hall. 45 FERMETURE DE RUE RUE MCLEAN Par les prdsentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention de modifier Vo Arretd sur 1'interruption de la circulation et la fermeture des routes dans The City of Saint John » lors de la reunion ordinaire qui se tiendra le lundi 26 juin 2017 a 18 h 30 afin d'interrompre la circulation et de fermer la route suivante : RUE MCLEAN: Toute la partie de la rue McLean, une rue publique dans The City of Saint John, dans le comtd de Saint John, dans la province du Nouveau -Brunswick, a savoir toute la largeur de ladite rue sur une longueur plus particulierement decrite comme suit: partant de Fintersection de la limite laterale nord de la rue Spencer (anciennement connue sous le nom d'avenue Northumberland) et de la limite laterale ouest de la rue McLean; de 1a, en direction nord, longeant la limite latdrale ouest de la rue McLean, sur une distance de 29 metres; de la, en direction est et perpendiculairement a la limite laterale ouest de la rue McLean sur une distance de 20,12 metres ou jusqu'a la limite laterale est de la rue McLean; de la, en direction sud, longeant la limite lat6rale est de la rue McLean, sur une distance de 29 metres; de la, en direction ouest et plus ou moins a angle droit jusqu'a la limite laterale est de la rue McLean jusqu'au point de ddpart. Toute personne interessee peut examiner les projets de modification et le plan des rues decrites ci-dessus au bureau de la greffiere communale a 1%6tel de ville au 15, Market Square, a Saint John, au Nouveau -Brunswick, entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a ]'attention du soussigne a 1%6tel de ville. If you require French services for a Common Si vous exigez des services en frangais pour Council meeting, please contact the office of une reunion du conseil communal, veuillez the Common Clerk at 658-2862. communiquer avec le bureau de la greffiere communale au 658-2862. BY-LAW NUMBER HC -1 A LAW TO AMEND THE SAINT JOHN HERITAGE CONSERVATION AREAS BY-LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Saint John Heritage Conservation Areas By-law, enacted on the ninth day of October, A.D. 2007, is amended by: 1 Amending paragraph 2(1)(f) and Schedule "F", King Street East Heritage Conservation Area, by removing from the heritage conservation area a parcel of land having an area of approximately 2720 square metres, including buildings and structures thereon, located at King Street East, also identified as being PID No. 55010516, 00009738 and 55013577. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2017 and signed by: ARRETE N" HC -1 ARRETE MODIFIANT L'ARRETE CONCERNANT LES AIRES DE CONSERVATION DU PATRIMOINE DE SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a d6cr&6 cc qui suit : Uarret6 concernant les aires de conservation du patrimoine de Saint John, d6cr6t6 le neuf (9) octobre 2007, est modifi6 par: 1 La modification du paragraphe 2(1)(f) et de Pannexe «F», Aire de conservation du patrimoine de la rue est King, par la suppression d'une parcelle de terrain d'une superficie d'environ 2 720 m6tres carr6s, comprenant les batiments et les constructions la-dessus, situ6e au rue est King, et portant le NID 55010516, 00009738 and 55013577. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2017, avec les signatures suivantes Common Clerk/Greffier communal First Reading -June 12, 2017 Premie lecture - le 12 juin 2017 Second Reading - June 12, 2017 Deuxieme lecture - le 12 juin 2017 Third Reading - Troisieme lecture A BY-LAW TO AMEND A BY-LAW RESPECTING TRAFFIC ON STREETS IN THE CITY OF SAINT JOHN MADE UNDER THE AUTHORITY OF THE MOTOR VEHICLE ACT, 1973, AND AMENDMENTS THERETO Be it enacted by the Common Council of The City of Saint John as follows: A By-law of The City of Saint John entitled "A By-law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto", enacted on the 19th day of December, A.D. 2005, is hereby amended as follows: ARRETE MODIFIANT L'ARRETE RELATIF A LA CIRCULATION DANS LES RUES DE THE CITY OF SAINT JOHN EDICTS CONFORMEMENT A LA LOI SUR LES VEHICULES A MOTEUR (1973) ET MODIFICATIONS AFFERENTES Lors d'une reunion du conseil municipal, The City of Saint John a decrete cc qui suit: Par les prdsentes, Parretd de The City of Saint John intitule « Arrete relatif a la circulation dans les rues de The City of Saint John edict6 confon-n ment a la Loa sur les v'hicules a moteur (1973) et modifications afferentes », decrdte Ie 19 decembre 2005, est modifie comme suit: 1 The following section is added 1 Le paragraphe suivant est ajoutee immediately after section 16(8): immediatement apres le paragraphe 16(8) : "16(9) Notwithstanding section 16(6), a person may park a motor vehicle on the streets listed in schedule J-1 between the hours of 00:01 and 07:00 on Friday, Saturday and Sunday from May 1 to October 31." 2 Schedule J-1 — Overnight Parking is added immediately after Schedule J: o Nonobstant 1'paragraphe 16(6), it est permis de stationner un vehicule a moteur sur les rues inscrites a 1'annexe J-1 entre 0 h 1 et 7 h le vendredi, le samedi et le dimanche du 1 cr mai au 31 octobre. » 2 L'annexe J-1 -- Stationnement de suit est ajoutee immddiatement apres Pannexe J : SCHEDULE -1 OVERNIGHT PARKING ANNEXE J-1 STATIONNEMENT DE NUIT Street Limits Rue ................... Limites Canterbury Street King Street to Duke Street rue Canterbury de la rue King a la rue Duke Charlotte Street King Square South to Duke Street rue Charlotte de la place King sud a la rue Duke Duke Street Water Street to Canterbury Street rue Duke de la rue Water a la rue Canterbury !E:3 Germain Street King Street to Princess Street rue Germain de la rue King a la rue Princess King Street Charlotte Street to Prince William Street rue King de la rue Charlotte a la rue Prince William Princess Street Charlotte Street to Water Street rue Princess de la rue Charlotte a la rue Water Prince William Street King Street to Duke Street rue Prince William de la rue King A la rue Duke Water Street Market Square to Duke Street rue Water de Market Square a la rue Duke 3 Schedule H-1 -- Alternate Side Parking is 3 L'annexe H-1 — Stationnement unilateral amended by deleting the following words alterne est modifiee par la suppression des under the following headings: mots suivants sous les titres suivants Street Limits Rue Limites Hazen Street Coburg Street to Dorchester rue Hazen de la rue Coburg a la rue Street Dorchester Schedule B No Parking Anytime is 4 L'annexe B -- Interdiction de stationner en amended by adding the following words under tout temps est modifide par 1'adjonction des the following headings: mots suivants sous les titres suivants Street Side Limits Rue Cote Limites Hazen Street South Coburg Street to rue Hazen sud de la rue Coburg a la Dorchester Street rue Dorchester 5 Schedule A-1 Parking for Specified Times 5 L'annexe A-1 — Stationnement a des heures is amended by deleting the following words precisees est modifie par la suppression des under the following headings: mots suivants sous les titres suivants : Street Side Limits Time Rue Cote Limites Duree Hazen St. Both Coburg St. to 2hrs. rue Hazen des deux de la rue Coburg 2 h Dorchester St. cotes a la rue Dorchester 6 Schedule A-1 — Parking for Specified Times 6 L'annexe A-1 — Stationnement a des heures is amended by adding the following words precisees est modifie par 1'adjonction des mots under the following headings: suivants sous les titres suivants : Street Side Limits Time Rue Cote Limites Duree !ir] Hazen St. North Coburg St. to 2hrs. rue Hazen nord de la rue Coburg 2 h Dorchester St. a la rue Dorchester IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the ----- day of ****, A.D., 2017 signed by: Mayor/maire EN FOI DE QUOI, The City of Saint John a fait apposer son sceau municipal sur le present arrdtd le 2017, avec les signatures suivantes : Common Clerklgreffier communal First Reading - June 12, 2017 Premiere lecture Second Reading - June 12, 2017 Deuxieme lecture Third Reading - Troisieme lecture 61191 - le 12 juin 2017 - le 12 juin 2017 Received Date June 19, 2017 Meeting Date June 26, 2017 Open or Closed Open Session His Worship Don Darling and Members of Common Council Your Worship and Councillors: Subject: Support for the Softwood Lumber Industry Background: The forest sector in Canada directly employs more than 200,000 people across Canada. Softwood lumber exports were valued at $8.6 billion in 2015, of which close to 70 percent were exported to the U.S. The forestry industry contributes more than $1.45 billion to the provincial economy each year and employs more than 22,000 New Brunswickers. Nearly $470 million of New Brunswick softwood was exported last year — more than 90 per cent of it destined for the U.S. Softwood lumber has been the subject of a long-standing trade dispute between Canada and the U.S. The U.S. government asserts that the Canadian government unfairly subsizes its softwood lumber industry through various measures, including the rates charged to harvest timber on federal and provincial Crown lands. On April 24, 2017, the U.S. Department of Commerce announced preliminary countervailing duties of 19.88 percent for most Canadian companies exporting softwood lumber and related products to the U.S. Specific companies have been given different preliminary countervailing duties, ranging from three per cent to 24 per cent, effective April 28, 2017. These preliminary countervailing duties will impact forestry companies operating in several Canadian provinces immediately. This resolution calls on all levels of government to work with the federal government to support the interests of Saint John affected by the U.S. countervailing duties on softwood lumber, and to work to ensure that the federal government understands, and conveys to the U.S., the full impact of trade measures related to softwood lumber on our local economy. Motion: WHEREAS, the forest is a natural resource in which New Brunswickers take pride; SAINT JOHN P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 I www.saintjohn.ca I C.R 1971 Saint John, N. -B. Canada E2L 4L1 ---- – I 51 WHEREAS, the harvest and export of softwood lumber provides sustainable economic development for many communities across in New Brunswick and Canada; WHEREAS, The forestry industry contributes more than $1.45 billion to the provincial economy each year and employs more than 22,000 New Brunswickers WHEREAS, on 2017, the U.S. federal government announced preliminary countervailing duties of 19.88 percent on imports of Canadian softwood lumber; RESOLVED, that City of Saint John: • Continue to work with our local provincial and federal government representatives to support the interests of City of Saint john that could be adversely affected by U.S. countervailing duties on softwood lumber. • Work to ensure that the federal government understands the full impact of trade measures related to softwood lumber on local economies and conveys that impact to U.S. counterparts. • The Mayor be permitted to send a letter in support of the Softwood Lumber Industry Respectfully Submitted, (Received via email) Don Darling Mayor City of Saint John 614)-.. SAINT JOHN P.Q. Box 1971 Saint John, NB Canada E2L 4L1 I www„saintjohn.ca I C.P 1971 Saint John, N. -B. Canada E2L 4L1 61 Received Date June 14, 2017 Meeting Date June 26, 2017 Open or Closed Open Session His Worship Don Darling and Members of Common Council Your Worship and Councillors: Subject: Tracking of Tender Competition for the City of Saint John Background: Earlier this year, Saint John Common Council adopted a new policy to release our Plan Takers' list publically. In order to track any changes (positive or negative) to our costs related to tenders, I would humbly suggest that we track this progress and receive an annual report on all tenders issued. Motion: City Staff is directed to produce a comprehensive report annually regarding our tender process; including, but not limited to, a historical trend analysis of awarded tenders. Respectfully Submitted, (Received via email) Gary Sullivan Councillor at Large City of Saint John (P4 - SAINT JOHN ---- — I P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 I www.saintjohn.ca I C.P 1971 Saint John, N. -B. Canada E2L 4L1 6V Received Date June 22, 2017 Meeting Date June 26, 2017 Open or Closed Open Session His Worship Don Darling and Members of Common Council Your Worship and Councillors: Subject: Saint John Learning Exchange, Stone Soup Enterprise Division, proposal to operate a Grab and Go Snack Stand at the Fallsview Location (off Douglas Avenue) Background: The Learning Exchange (Stone Soup Division) is proposing to operate a seasonal pop up tent at Fallsview that would allow the Learning Exchange to provide the cruise ship passengers an opportunity to purchase snacks and souvenirs from local vendors. Motion: RESOLVED that the City of Saint John enter into a partnership Agreement for the 2017 season with The Learning Exchange and in collaboration with Discover Saint John to operate a grab and go snack stand at the Fallsview location. As a term of the Agreement, staff would provide in-kind services to assist in the site preparation and to oversee the details of the agreement, the existing structure (canopy) could be utilized and there would be collaboration with Discover Saint John on tourism business. Respectfully Submitted, (Received via email) Gerry Lowe Ward 3 Councillor City of Saint John SAINT JOHN P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 I www.saintjohn.ca I C.R 1971 Saint John, N. -B. Canada E2L 4L1 ---- — I 6�1 SUBMISSION TO COUNCIL FORM the City of Saint gahn ABOUT PERSON/GROUP First Name: Christina Last Name: Fowler Name of Organization/Group (where applicable): Saint John Learning Exchange Mailing Address: 139 Prince Edward St City or Town: Saint John Province: N.B Postal Code: E2L 3S3 Day Time Phone Number: 506 648-0202 Email: Christina.fowler@sjle.org If you do NOT wish to have your personal information (address, phone number, email) become part of the public record, please check this box. ABOUT YOUR SUBMISSION Topic of Submission: Pop Up Snack Stand at Fallsview Purpose for Submission (what is the ask of Council): A request for permission to operate a grab and go snack stand at the Fallsview location. Executive Summary: See attached proposal from the Saint John Learning Exchange; Stone Soup social enterprise division. We are asking that Common Council make a motion to grant special permission for the Learning Exchange, division Stone Soup to operate a grab and go snack stand at the Fallsview location. The motion would extend to us utilizing the existing structure for this season and allow Community Development staff to oversee the details of the agreement. YOUR SIGNATURE Signature: Christina Fowler Date: 2017-06-20 June 20, 2017 MMIONIMIM To: Saint John Common Council, educate - uunncvat(�:.- einIoo. qei' Please accept this proposal from the Saint John Learning Exchange; Stone Soup social enterprise division. We are asking that common council make a motion to grant special permission for the Learning Exchange, division Stone Soup to operate a grab and go snack stand at the Fallsview location. The motion would extend to us utilizing the existing structure for this season and allow Community Development staff to oversee the details of the agreement. Sincerely, Christina Fowler Executive Director The Saint John Learning Exchange 506-648-0202 Christi na.fowler@sjle.org Tel. (506) 648-0202 Fant. (506) 658-0785 139 Prince Edward Street, Suite M6 * Saint John, NB * E2L 3S3 June 20th, 2017 r ARNING 11 ouuuuuuuuuuuo� uuuuuu u�i Attention Saint John City Council, edjcato - uii, riii ()vat(:.- e ITiI!J (:1, Stone Soup is a social enterprise of the Saint John Learning Exchange: a non-profit education & employment center. We train and hire program participants, providing them meaningful employment, and a living wage to prepare nutritious and delicious foods. We believe these are all essential ingredients for a healthy community! Revenue from Stone Soup is used to support the no -fee education and employment services of the Learning Exchange. Our achievements are also linked to our talented, generous community and their willingness to contribute to, and share in, the recipe for our success. Stone Soup is the very first Social Enterprise of the Saint John Learning Exchange. It began in 2013, when participants of the Workplace Essential Skills (WES) program participated in a class project involving food. That class project turned into a small catering business which enabled WES program participants the opportunity to develop literacy and workplace skills. We have grown quite a bit, over the years. Our first cafe was opened in the YMCA, where we specialize in whole healthy foods which cater to the customers and staff of the multipurpose recreational facility. The cafe is a ready to go cafe that provides made to order sandwiches and salads. In the summer of 2016, we were excited to extend our partnership with the YMCA with the addition of Camp Glenburn. During the summer months, we feed approximately 175 children 3 meals and 2 snacks daily. We have been able to accommodate the needs of the children by servicing the requirements of the different age groups that participate in Camp. We have also maintained a successful relationship with the Boys and Girls Club for the past two years where we provide hot lunches in our in house lunch program. The hot lunch program serves 100 children from Prince Charles School a nutritious, hot lunch 5 days a week, during the school year. In addition to the Prince Charles School hot lunch program, we also provide hot lunches for to up to 300 additional children daily, throughout the Saint John area, in the following schools: • Havelock • Forest Hills • Island View Tel. (506) 648-0202 Fax. (506) 658-0785 139 Prince Edward Street, Suite _4�6 * Saint John, NB * E2L 3S3 • Barnhill • Divine Mercy r ARNING 11 ouuuuuuuuuuuo� uuuuuu u�i ed jcato - uii, riii ()vat,:,- e ITi j0 W (: 1, These children are provided with the same nutritious meals as the children in the in house lunch program. Lately there has been interest shown from other schools in the area such as Harbour View High School, Saint John High School, New Brunswick Community College, and the new west side elementary school to have Stone Soup provide cafeteria services. They are very interested in how we strive to provide exceptional service while also providing participants from the Learning Exchange the opportunity to apply and expand their knowledge, skills and confidence. Following a conversation with Victoria Clarke from Discover Saint John, we discovered that there was a need for a "grab and go" service, at the cruise ship destination Fallsview, located on the city's North End. Victoria described an opportunity at this location to service a need (to provide cruise ship passengers a place where they can stock up on snacks and souvenirs) and based on our entrepreneurial spirit, we saw it as an opportunity to expand our business line. Presently, we are in the process of opening a new cafe in the Social Enterprise Hub on Prince Edward St. We are hopeful that we can make Fallsview a staple for cruise ship visitors in the near future and therefore, see the opportunity at Fallsview as a pilot operation. The Fallsview location will give us the learning tools for other "tourism" business ventures. We will scale based on demand which will lay the foundation to another business vision; making the Social Enterprise Hub a destination hot spot among cruise ship visitors. What we are proposing is a seasonal pop up tent at Fallsview that would provide the Cruise ship passengers an opportunity to purchase snacks such as, but not limited to: • Granola • Granola Bars • Water • Cookies • Muffins • Maple Products • Dulse • Popcorn • Brown bag lunches • Energy balls • Cold refreshments • Fruit bowls • Coffee Tel. (506) 648-0202 Fax. (506) 658-0785 139 Prince Edward Street, Suite gA6 * Saint John, NB * E2L 3S3 r ARNING 11 ouuuuuuuuuuuo� uuuuuu u�i edjcato - uii, riii ()vat,:,- e ITiI!J 0, W (:1, What would be better than one Social Enterprise?? Two Social Enterprises!! We would also like to extend the customers experience by partnering with the Learning Exchanges newest Social Enterprise, the Impact Market. The Impact Market, like Stone Soup, is a Social Enterprise that sells products within one or more of our four pillars: Social, Environmental, Cultural, and Local. Every purchase made in the Impact Market has a positive impact. This partnership would allow us to not only serve snacks but it would also enable us to sell items or souvenirs from local vendors to the visitors of our city. Our idea is to start small and grow organically. If we are successful with our Grab and Go location this will allow us to accomplish the following: • Fill a need by providing snacks and souvenirs for cruise ship passengers in an area where there is currently no such services. • Provide an opportunity for local people to gain employment. • Provide an opportunity for learners at the Learning Exchange to develop workplace skills. • Create an opportunity for a local business. • Grow awareness within the community. • Generate our profits back into our organization so we can develop new services and opportunities for our learners. • Show other countries that Saint John is on the map when it comes to maximizing improvements in human and environmental well being. • Provide a value add for the Saint John tourism industry. • Form a partnership between The City of Saint John and The Saint John Learning Exchange. We have considered the market, potential customer base (last year 64 ships came into port with approximately 144,000 passengers and 57,700 crew members) and our eligibility to generate revenue in this type of "Grab and Go" business and we feel confident that we have the potential to attract customers to this location. The city is invested in the 5 priority neighborhoods in Saint John and this would be a great opportunity to partner with The Saint John Learning Exchange. The learners will have an abundance of opportunities to develop literacy and workplace essential skills when they have options between the multiple branches of the social enterprises. They will be able to apply and expand their knowledge, skills and confidence and in return will result in increases in employment and job retention. It will give The Saint John Learning Exchange and The City of Tel. (506) 648-0202 Fax. (506) 658-0785 139 Prince Edward Street, Suite g36 * Saint John, NB * E2L 3S3 'the 11111111111XC 1111A 40 LEARNING ��11 III edjcato - uii, riii ()vat,:,- e ITiI!J (:1, Saint John the opportunity to work together to strengthen the quality of life for some of our city's most vulnerable. We would love the opportunity to partner with The City of Saint John to grow our business lines to include the tourism industry while helping our learners gain experience in social skills and customer service. This could be a small step in a huge direction and we want to share the experience with the city and the citizens of Saint John. We look forward to hearing from you and getting started with this project. Sincerely, Margaret McDevitt Social Enterprise Developer The Saint John Learning Exchange \."L ',Id hl kti, 'V'CS Tel. (506) 648-0202 Fax. (506) 658-0785 139 Prince Edward Street, Suite 066 * Saint John, NB * E2L 3S3 COUNCIL REPORT M&C No. 2017-174 Report Date June 20, 2017 Meeting Date June 26, 2017 Service Area Growth and Community Development Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Central Peninsula Neighbourhood Action Plan — Engagement Report & Central Peninsula Summit OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Jeffrey Cyr Jacqueline Hamilton m I Jeff Trail RECOMMENDATION On May 15, 2017, Common Council resolved to receive and file the Central Peninsula Neighbourhood Action Plan Engagement Summary Report. EXECUTIVE SUMMARY Since staff last connected with Common Council on the neighborhood plan, the neighborhood planning project has experienced great progress, completing several important milestones in the community engagement program. The next major engagement milestone is the upcoming Central Peninsula Summit, held July 6t" -8 1h at Saint John the Baptist — King Edward School. The schedule for the event is outlined in the report. Feedback from engagement events completed to date are summarized in the attached Engagement Summary Report. PREVIOUS RESOLUTION On May 16, 2017 Common Council resolved receive and file the Central Peninsula Neighbourhood Plan Public Launch Report. STRATEGIC ALIGNMENT As a priority related to a Vibrant Safe City and Growth and Prosperity, focusing strategic investments in the City's core will accelerate urban growth, reduce urban sprawl and encourage a more compact, livable and fiscally sustainable community. AI -2 - Report The Central Peninsula Neighbourhood Action Plan is an important tool to both guide and encourage positive change and development in Saint John's core urban neighbourhoods. Through a comprehensive community engagement process, it will enable the community to play a central role in shaping the areas where they live, work and play. The plan will identify the actions, programs and services needed for the City and its community partners to undertake in order to implement PlanSJ at the neighbourhood level. Since staff last connected with Council on the neighborhood plan, the neighborhood planning exercise has experienced great progress, successfully completing several important community engagement milestones, including a successful public launch event and high levels of activity on the TakingShapeSJ digital engagement platform. Engagement Completed to Date Since the Taking Shape project beagn, the project team, the Neighbourhood Action Team, and key stakeholders have been working collaboratively to engage the community. To date, more than 500 comments have been received, providing insights into community aspirations for a wide variety of places and topics that are important to the future of the Central Peninsula. The results of this feedback is summarized in the attached Engagement Summary Report. This report summarizes feedback from the following engagement initiatives: • More than 30 stakeholder interviews held with more than 70 participants; • Public Launch event held on May 24th, with more than 100 in attendance and more than 240 comments; • Launch of TakingShapeSJ digital engagement platform which now has 112 followers and more than 280 comments (212 of which were shared prior to the engagement summary report analysis); • A survey conducted of 76 participants of Uptown Saint John's Insisde Uptown residential tour; • Staff and the Neighbourhood Action Team attended Port Saint John Community Day, engaging 70 participants from across Saint John; • A youth engagement event was hosted at St. Malachy's High School with 23 students from 3 classes; and • A text messaging campaign was launched on June 20th, prompting residents in 8 locations in the Central Peninsula to text in feedback on what they like about their neighbourhood and what they think needs improvement. Central Peninsula Summit The Central Peninsula Summit is a free three-day conversation that will bring residents, stakeholders and community leaders together to explore the I' -3 - opportunities and challenges facing the Central Peninsula, and to discuss ideas and directions for the future, including how to improve and enhance the Central Peninsula's many unique places. The Summit is structured around a series of thematic discussions. Participants will be presented background information, and then invited to explore ideas and key place -making opportunities within each theme to bring about positive change and better position the Central Peninsula as a valued place where people want to live, work, recreate, and raise a family. The Central Peninsula summit will be held from July 6t" — 8t" at Saint John the Baptist — King Edward School. The schedule for the Central Peninsula Summit is outlined below: Thursday July 6t" Central Peninsula Summit Launch, 6:30PM — 8:30 PM Friday July 7t" Stakeholder Workshop (Public invited to attend as well), 8:30AM — 3:30PM Public Open House (Pin Up Session), 4:OOPM — S:OOPM Saturday July 8t" Public Workshop, 8:30AM — 3:30PM Public Open House (Pin Up Session), 4:OOPM — S:OOPM The Central Peninsula Summit will be a family friendly event with youth activities provided on site Thursday July 6t" & Saturday July 8t". Efforts to market the program to the greater Saint John community will be undertaken with the following communications initiatives planned in conjunction with this update to Common Council. This includes: • Advertising the event through the City's website and social media, including the previous social media accounts established for PlanSJ; • Approaching print and radio news media regarding stories on the neighbourhood plan and upcoming public launch; • Reaching out to stakeholders and applicants to the Neighbourhood Action Team; • Project updates through the project's digital engagement platform and project e-mail lists. Supplementary Engagement To supplement the major community engagement efforts hosted with the project consultant, the city project team in collaboration with key stakeholders will be hosting smaller scale, grass roots engagement events throughout the summer and fall. These engagement initiatives will be organized around the major engagement events with the goal of maintaining momentum and M -4 - excitement around the project while also broadening the community discussion on the future of the neighbourhood. SERVICE AND FINANCIAL OUTCOMES Neighbourhood planning provides a framework for enhancing services, building community capacity and encouraging re -investment in targeted neighbourhoods. Applications to the Department of Environment and Local Government's Environmental Trust Fund and the Federation of Canadian Municipalities Green Municipal Fund were both successful leveraging up to $157,000 in external grant funding. Uptown Saint John Inc. has also contributed $10,000 in funding for the project. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS 1. Engagement Summary Report AElI IIU111VUJ11JJlJlIJ//D/�1�//01l ,up I«rrrrr��aai%%�/r li«r�rrrrtrrr�rl�o��/ flUNW/ rrrrrrrrrrrrrrrrrlllll aaaaaaaiJJJJ �llm lamlo mr im V SEEM cm D ................... NJujm ". ..... ... . 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N n3 iJ vi O aJ p O LA O 110 aJ 2i +-+ — �.+ U aJ C C Q O n3 C -0 O C �`• +, t C ~ O U >• .� Q +'' t aJ C aJ O +'' c6 GJ c6 aJ +-+Gj >• aJ cM +�-+ O U c Q Ln 7 � E aJ � t U }' O 2i Ln Gj C 'N '> aN-+ L n3 Q C t O p N c C O a--+ U � Ln � O cz N � Q c t vi O Q O c cz 7 aJ N +-+ — Ga O C C M � U C N t ate--+ aJ G�0 +-+ +-' +'' i U aJ M t ._ T aJ -0 N " p O C ._ lT6 n3 aJ ° c in C X aJ X c6 C O p U pa 1 C Q O t ca (n to C Ua C t— N n3 O C Qo `M' c ° Gj o °J Sao +, ° c m +� GJ °92 aJ aUJ ° `U° o cz c° Q a GJ 3 p t aJ 0 �„ t c p O m o L° Y L 00 0 > - °+ o � Ln ° O e c Gj c — } c ca Ln c c C ^ C C� N 0=3 j N v ° .0 Ga p= m� Q m +-+ t C U aJ v +�-+ >i' N E E � O O 0 O O C .E M to Q U Q 0 aCJ •C O ?� O C 16 O aJ aj � Y U �' C 0 i }' ate--+ aJ GCO (Ta `� aJ lD O C V N U aJ U C aJ U '� .S Q aJ i C i +�-+ .—I 2 U aJ 'CGj t O �, O _ E aJ m t C N e CD n3 Oaj O O ° aj i OD +-+ N aJ C O aJ > O O aJ i 2i +-+ ca aJ Q N Y n3 >, Q 7 N C N L U +Ln-+ Gj aJ O GO -0 •� vi �, M O Q , n3 O +-+ C> > C 7 O O aJ M Gj CO O aJ °1 C p O N C t`a Y -aN-+Gj cz -9n3 aT+ Ln •N aJ M Q N Gj �_ C > 2i n3 T � L L ; E O > U L 'N �, + �, C ,+-+ M T L '� o_ n3 Gj N Q .� }' N Q t N •la O c�6 •C Q O O � C 0 .� > +-+ U> >� t `1 Q 7 to +� > (n 110 ca i Q W c C O U Y O •L ° ° O- C C 'tn C t-0 L 7 O O E aj � Q Y 7 •> C N C U Q +-+ t •— Ln C i i L p C aJ L L O •L E aj O N aJ a_+ aJ Gj �O Q 7 +-+ i Q O p O 'tn 0 2i aJ E a--+ t t }' 7 p ate-+ +-+ OT •C -0 to }' N O M ate-+ > - Q a--+ E' •N U aJ n3 +, n3 GO aJ >j > Q u aJ O aJ 7 N GJ t N '}, C C to aJ •> ate-+ (n U t aJ aJ Q N Q- t aJ aJ N V U 110 t�i� U M •L '7 ° }' aJ to ° pa 110 C }' >' p _0 O a�J Ln aJ i +-' O C }' O ��-' C aJ !a ,� t Ln ca aJ c O i >` +-+ c .N C p N +-+ — n• C t in C L iJ aJ 2 ca ate--+ p Ga � L L E 7 E h0 S GJ Q U •— n3 Y +, +, aJ N >� a�J Q p 2i n3 GO G " Ln aJ 0 7 c L vi _0 -0 GJ t E C C n3 n3 j +'' ate-+ cm ate--+ L ami C _ GJ vi aJ � 'C Ln aJ u � tLo Q •c6 c6 O aJ Gj O O C O_ aJ ocz m 00 00 +6 U N `° u o 0 o O O Q" ea = c �' Q °J m 'n m L L aJ ° o GJ aJ >O o c •O p o _ o p_ 'L 7 — N m Ln L aJ L 0 7 �J G > t U-0 Q U N +� U c o_ c_0 3 0 � o i Ln a m c o M O °° a no i n3 5 m - N -0 aJ l6 J C > i C O O t t U O >j O N Q 7 aJ }' aJ C >i' o to •— C GJ E 7 O-0 O aJ O c6 > LJ U C ° N aJ U C Y >i' lC6 aJ aJ C O O i •� C N i aJ -0 GJ aJ X D- U ° >j O E t aJ t aJ C aJ O n3 00 �� 7 O L O� aJ C t O �� t c1� t a� M — c_-0�� n3��aa_ M U� o M OfU- -A N M It* Ln lD rl 00 m O —A N M It* Ln lD N N N N N N N N N M M M M M M M m • o aJ C in aJ > O+, p aJ _ p L +, aJ >, — C = Q V U C aJ O j, O ap p L i aJ L t Q T n3 t U i N O N C +-+ aJ c _0 C O `�C �o �+ C t Q GJ 7 in C T 7 .� aJ in •� cz Y cz 1 O n3 OD O +�-+ aJ -0 aJ aJ Q GJ Ln vii C Q n3 n3 >i' GJ O OC aJ U in ate--+ > Q" _ L aJ aJ L C N O — Q C +�-+ Q N Q- N a"' +' m aJ N Q l6 Q �, aJ O i +-+ u .— aJ -0 Q GJ c i 7 Ln l6 t U 'N C O co O L 7 u CL > aJ O n O aJ Y aJ aJ > C — O > L E E Ln ° m O o Q u ,c +� ° O Ln C -0 ap O x i N trl i Q in m +° n3 Q +� o pp o vn33 +a�J 7o N O u — in f6 ° Gj C: °0 � n3 t C +° -0 +m Ln i7 in •2>O aJ O p �+a-J tE iavNJi J _0 O i L -00 t m " OaJ MCCD•�+ O aJ >a°J C m u 0Q- O -0 CD t Gp C O in O +-' aJ C aJ � O _0 i M C O t C C Gj up O up C O in C O - U U M L >i' aJ > > t L to — m -0 aJ Up C: 'nn3 N = L L p � n3 +�-+ p � .� U Q >j aJ aJ N C _ u 3 N aJ to O Ln +-+ CD to � O � . ~ C ' a--+ Up C +-+ aJ to t +-+ T C N — O — p i in aJ C = — •� in ~ C Y � +-+ Q Y aJ L to +-+ m i 1 N >, in j — Q u u 7 aJ pNaQJ GJ _0 � O n3 O O CU ' ' 75 Gj 0 Ln _0 O t � U O toa QQN a--+ NL p 7o > �t7>7' —�L, ° aJ pp aJ C C > aJ C O (n n C C Lno SO UpaJ OC E O oO aJ O �CD 6 O > Gj ci - uo O -0 C m p p aJO °C E m Lu Gj O t E m o C O a O O U aJ O N 7o o O m `t�•— � O aJ n i— T u O 3: Gj C to C �' ° L C U O C aJ O .Gj � C U Q- ate--+ aJ N 7 O p Up O l>6 >i' to '� L 7 ate_ aJ t L L C to •i C aJ Q t +-+ t O a--+ N in t +-+ O O n3 > = �' n3 O aN-+ O n3 up vi i up Q N in u O GO CL •v � +, 1 •l6 ��., N aJ .S n3 GJ u u t GJ 0 aJ ^ C in Q aJ aJ Sao c°a c in GJ aJ -0 ° > o > ca C — +� Q° u = D_ t u° o Q C L +� N 3 n3 0 +� L °°° -0 +� n3 aJ Q n3 L ° aJ t } ° � o o ° •O -0 > '� — � L N > O CL CD O ep = •7 aJ t .�_ 0 O C O >, p � w t p L 'Z aT+ t 2i C .O '+0---+ L .O — O m L C N GJ +-+ +-' �' ate--+ E 3 •N >i' u D' i aJ C C aJ GJ vi p p aJ � N a--+ L 2i C O >i' l6 `� n3 C i aJ O p .� vi E _0 u n3 aJ V .z Q Y aJ X +-+ O C m O C C C aJ X m C m p Z = Up C C l6 > aJ C — Q u C " aJ aJaj u - m t6 > +-+ to C •� Q Q to .0 >, E to pip aJ 7 aJ i C +L-+ — O i O Q C C m C '+-+ 7 O +-+ C-0 u N ate-+ aJ C Fo aJ > O in +-' J -0 •L > O t L j N in aJ }' Gp O O_ to C 0 to Q p p i 7 in 7 i >, aJ aJ z; L p m E N � aJ V C 7 aJ +-+ Y .— N aJ t t Up >) Up _0 t i ° `� O Y aJ OD n3 GJ to Y L 7= T L L t a--+ 3 aJ i Y aJ N o +-+ Q> L — m aj GJ 3 C � aJ " o o O 3 o O Q O o u u C aj GJ — C 110 +-+ U 'C O _ aJ t C aJ i- 7 AGO i +-+ C: T p to = T — O Q aj ate--+ +, N " aJ in O L O •— O ON — O >, >�. +�-+ N aJ Q- lC6 lT6 aJ +�-+ `� O ,ten 7 aJ t t C +`-+ j, ,�''„ lC6 t ° O m aJ - + O C: C aJ C aJ Y U — C �_ +-+ up •� L O m N aJ � in +-+ +-' GJ Q m _g_ - +-+ U 7 L O O N aJ > ° O J Y C aJ O aJ +-+ O vi O to 4 � O +-+ Q O N Ln aJ u aJ 2i t6 u t6 O � L in O Gj L n3 }' v aJ ei >j m UO to +-+ — E � — C 7 — in in tC6 +�-' 2i aJ aJ C _ O +�-+ 7 � C Q aJ In — l6 O ate--+ n3 N ° ° 7 m o C aJ N ° �, C- aJ in Y aJ > L C C Q L L m aJ > O }' C O 7 p in — in +-' cn +, m =3L 7 u Q +, — aJ in •— i t6 O — O aJ Y vi aJ C N O > in E 7 u 2i Q aj t C Ln 7 p L Q T O + n3 L L aJ O tCo C +�-+ � '+_+ _ iJ N O T N w E O C N GTO N c -2 m p 00 t G�0 Q aJ Ur J _g - = O m C Ln m GJ N aJ >j w i J in O lN6 aJ Q" }' n3 O aJ > cz t U •— aJ i 7 p C 7 > C C O N t }' t vi >i' Y = Y -0 -, Q" 2i •� Gj p N N a��-+ +l6-' ate--+ Y Q N Q � C p aJ aJ G�0 C O C L > C aJ vii aJ t6 i L Q > C aJ +-+ z Q L to aJ •� t ti0 O O > C G U U O t t aJ t aJ > Gp in O to t > GJ .� n3 t p L N O t aJ O O O Q 7 X m o> U — O a -— �— o z _ J Ln Ln w Q Il 00 m O N M t11 lD rl 00 m N M t11 M M M to t11 to t11 to t11 • LO O Q O O >' O O aJ O n3 +' — C _rO CLO }' O aJ — 3 aJ — 0 00 a_+ C a_+ Q N N C Lu u > U L l6 l6 > O °+�' U UO + E UO � i > c O u Q t n3 c > N 7 Q U +-+ � C l6 U V Y_Q O ~ f 6 n3 N N aJ ate--+ 7 N �i N N_0 _0 U >, �+ C N C aJ i l6 Q C C U aJ 7 O C l_0 t C aJ O O aJ O 7 Cu Ln > i l6 > O L U c0 t O +-+ U > > N aJ o UO .N N U O t i t ` O aJ aJ -0 ate-+ '� a_' O C 7 >� N U GJ N -0 c — +'' O n3 aJ a--+ Gj aJ N UO 7 Gj N C O 7 O aJ -0 > O _0 O in — ` +:3 � � O — 3 U —_ C U Gj Q n3 t aJ N aJ +-+ T aJ' 2i \ l6 C Y U t •tn �' aJ U O C C — ; U aJ L aJ O aj aJ aJ 00 0.V I--Gj n3 .� N 5 c �, °' U in t0 a, -0 — a X a, aJ n3 � o � � L L c0 O n3 c L O +� O O aJ t > aJ GJ o o m o aJ � aJ cn � —• O Gj Gj c E o 3 m 19 E c o > °c° m cz 3 O 3— L O � +, 3 c v .� aJ ° *' O O u s aJ _0 O O U Gj m Gj Q GJt t aJ t aJ L O *' GJ o — Y l0 i° l0 L o +� C o L +� Gj -0 O *' > t } O Gj +� 3 N 'L c T .� _0 *—' } n3 > OOD aJ aJ aJ aJ aJ m 7 0 E 3 0 3 3 -�� o� +� Gj 0� .� c m 0 — co C : C: Ln 0 o� > m +� Gj 0 �-0 3 Gj C o L +� +� L c U C. +� c +� as L o _0 o a' 0 +� 0 c 0 c GJ 0 E a; Y c 0 L ° 3 m U i o C. +� o Q O 3 t U O +� �' 0 3- Gj m c o o o ea c o 3 aJ U '— ° in _0 Gj L +, Q +, +� N m O v 2 +, � L u c c � 0 3 > m Gj aj Q L C7 n3 c c a' n o O v_ ~ m G v, c u o c G Y n3 O cz Q 0 +� N O aJ m = t ~ t *' > > d0 l6 0 c>a t E Q o i m c l6 a .� o aJ 3 Q c> o o 0 0 G m Gj a a G c T U m� Y 3 Q Gj +' Q O -0 o c u c o L� L m N n3 _ E t GJ c-0 ea ° f6 3— c o_ c 0 Q U> Q ea o 3°— - aJ +� � 0 c •N _0 Gj 0 O 0 0 Q� > 0 _0 +� cz c c +� � 0 o 3 ea -0 +� o N aJ O a aJ _ .c cca 3 *' > ea m > +� 0 _0 c +� Ln c m aJ c >, C GJ U cz +-� to +-� E aJ l6 Z t UO -0 m 3 O C a--+ E m 0� m aJ C c aJ c L m CL aJ aJ C c„" a_+ *' O .� 3aj Gj +�-+ aO�-+ 3 +L-+ Ln Gj E UO •� � C Y 0 v i n3 N O — O t O _0 c ° o Q° c U +� Q t aJ .� 3 +� a; c u acJ 0 Q c— Of a- o Gj-0 O u ° t 0 L +� +� m c L aj Q +� U cz c � L N D c O 7 aCJ U '+� \ w Z C GJ ci E L C aJ > U O N aJ i to t a--+ aJ O aJ U L C c aJ — J O E '+_+ 7 aJ _0 E L +, Q UO aJ .� C U t — GJ c0 n3 .� n3 O_ O Q 0 L \ O O O O 3 c °° in aJ t6 +� in O � CD n3 C— aJ m 3 O O U .� O c n3 N L U 7 N O +-+ N O t vi C t +-+ in n3 GJ � C +-+ i n3 t w O_ n3 L GJ C >� ° aJ � 7 aJ aJ > T — U >� +-+ aJ _0 m � aJ C Q Q a--+ c N c 0 u 0 CD ca � n3 � 3 a--+ 0 3 aJ +� L aJ c m n3 U — _ � 3 > c c aJ — E w Q O �� aJ t +, U 3 3 Q" O Z Y U n3 7 aJ i p7J aJ aJ O aJ aJ U = U O ao m Ln O >� m E '� aJ Q +� >>0 3 ° Q '—^ aJ �J +, Q �J GJ Gj to aJ cz -0 n3 L L C. O 0 C> aJ O w Q— ° O aJ aJ UO C aJ (n >j aJ LJ aJ >. ° O ON � E Q U l6 C.N E O +-+ n3 N +-' +-+ m C O � aJ O O_ 3 7 Z UO aJ i O n3 n3 LJ � CD UO i O tLO i in l6 > +-+ to — Q O O O_ O w +�-+ n3 — +-+ Q •0 C om' aJ U °° Y �.• aJ aJ GJ i t�i� '� aJ . UO 7 U Oaj l6 CD aJ t co Gj c ? L O Gj n3 0\ 0 0 U Q m � 3 O ° m c-0 N }' = U N 3 aJ +� AGO c l6 m . Q C i +�-+ U N 2 C O — CY N -0 E � GJ U O aJ l6 O_ to aJ 7 l�6 l6 vi aJ l6 aJ aJ -0 aJ l6 U Q U Q N GJ L >, U :- •C i aJ > >j = +-+ C CY aJ +-+ 7 ,> t +-+ - +.+ C i N L - aJ O aJ l6 �0 l6 Y O_ m aJ � •C to X N O aJ ate--+ 3� �-' 7 •3 GJ t vii �, aJ m `° N c O v aJ t '� -le 3 Ln n3 Y° *' NO U `° 0 o + a N GJ O Y� 3 O d O O O aJ ajo O O O_ GJ C Y m E N t t� O m GO 0 +-+ U O u U 3 aJ aJ 3 O 3 � aJ aj :3 C o> 0- 3 Ln U E '0 aJ 0 +' m" aJ 0 c C O o -0 _0 Zn n U Ln aJ *' �J 0 ° z `° o > 0 °�J a ° CL >, aJ i > O >Q > N — >� aJ O ° 3 W > `^ O a�J `—° 19 vi N CD O i o m T l�6 UO ° Y u Q n o m° — aj Ln m c 0 c ° - Q c O aJ N - cv 0 aJ aJ +� > aJ '+� > Q C7 c Q Q- CL Q- L _0 aJ L 0 °� v, _0 aj Ln C X R E o E OJ *' w� Q aco o E 0 0 5 c Q c ca t N C E °J > U m O Q Q _ 0 0 > aJ O +, E+ C Q aJ aJ aJ Q O > O m aJ > ,Ln > 3 L aJ aJ O +, - o `� t' aJ m O m o GJ x �J > L 3 m t aJ > aJ aJ t t UO +-+ U-0 O- J— U O' w 2> Q t 2 in O +'' -0 i }' Q~ ~ Q L lD Il 00 M 0 —A N M Ln lD t, M m 0 N M Ln LO O• CLO aj0 C N C .� N Sao t CLO ° +� m 0 o ° Y O _ L u Q " eO a L m 0 Y m Nc> c Ln o m o c N `° N Q m ° >° Q +� o 0 ca > c L m N o U c v � uE Gj c° 'L c ° O v 7 C l0 aJ t n3 O u in t C E O w +� } c c u Q Y o O +� L +>nv�3 u� c OO O° a�CCJ aJ Ln N OC uo ' •eCNcaO O c U O a O LE > U c c n m t o > m ° mt O } o +' aJU co 5 aJ m Gj p tE 7 O O EO '� aJ U O O O O U O p aJ C � N GJ N u i O t N OO � + U0 Q N U C t6 4 N eo �O - N 'L Y n3 C +-+ _ U m-0� O N O� +-+ Q Q N N o C u • aJ i C i l6 aJ O_ L •Gj to � C n3 U 7 l6 O l0 —. 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There were 250 registered participants 76 returned (30% response rate). Surveys were distributed during registration and at one of the homes on 10 Paddock Street. 1- Location of Participants Millidgeville/North End Central Peninsula Quispamsis/Rothesay West Saint John Mispec Nova Scotia Nauwigewauk Sussex Black's Harbour Grand Bay Chipman United States 0 5 10 15 20 25 ➢ The highest number of respondents live in Milledgeville/North End area of Saint John ➢ Those living in Millidgeville and on the peninsula were most interested in the living in the uptown area, with apartment as the number one choice and parking the most common perceived barrier. MR] Area Profiles Profiles were prepared of the top four groups by location. Millidgeville/North End — 23 responses Interest Not interested (53%), Actively seeking (47%) Dwelling of Choice Apartment (12), Condominium (8) Barriers Parking (47%), Need to Sell home (13%) Central Peninsula — 19 responses Interest Actively seeking (47%), Null (30%), Not interested (21%) Dwelling of Choice Apartment (8), Single family home (6) Barriers Parking (37%), Taxes (21%) Quispamsis/Rothesay — 11 responses Interest Not interested (66%), Actively seeking (33%) Dwelling of Choice Apartment (8), Condominium (6) Barriers No yard for dog (25%) West Saint John Area — 10 responses Interest Not interested (50%), Actively seeking (50%) Dwelling of Choice Condominium (5), Apartment (3) Barriers Parking (55%), Stairs (22%) MEI 2- Level of interest in moving Uptown 5 - Not 4 3 2 1- Actively Interested Seeking 20 18 16 14 12 10 8 6 4 2 0 Level of interest in moving or living uptown was calculated for all respondents, counting 3 as neutral, or not interested. ➢ Approximately one third of participants are actively interested in re -locating to the uptown. `R 3- Type of dwelling sought Apartment Condominium Single family Townhouse 0 5 10 15 20 25 30 35 40 ➢ Apartments and Condominiums made up 60% of the desired dwelling type sought by participants. iifi[.1 5- Appeal of living Uptown Urban and historic look and feel Number and access to entertainment and recreation Distance between home and work Other - Neighbourhood community Other - Walkability Other - Friends returning uptown Other - Restaurants, Galleries Other - Vibe 0 10 20 30 40 50 60 Barriers to living Uptown Parking No Barriers Taxes Stairs/Accessibility No Yard Need to Sell Home Cost Greenspace Weather Quality/Modernity of building Crime Access to Supermarket Noise 0 5 10 15 20 25 30 35 ➢ In response to the open-ended question of potential barriers, parking clearly stood out as the highest perceived barrier to living uptown, with 30% of people indicating so. 111F:3 6- How you heard about the tour Online Other - Friend Other - Family Newspaper Other - Word of mouth Other - Social Media 0 5 10 15 20 25 30 35 `§L'l Inside Uptown Tour Survey Please return this survey to one of the Inside Uptown volunteers upon completion. 1. Please enter your postal code 2. What is your level of interest in living uptown? Mark only one oval, 1 2 3 4 5 Ay seek11111(:) k) . . . .. .. .. .. . . I Not inteirested at this hime �cIi)uiiiva,ll rchasea horne . .............. . 3. What type of dwelling are you seeking? Check all that apply, .. . . . . . . . . . Single family . . . . . . . . . I .................... Townhouse Condominium .................... I Apartment . . . . . . . . . . I Other: 4. What do you find most appealing about the uptown core? Check all that apply, .. . . . . . . . . . Urban and historic look and feel . . . . . . . . . I Distance between home and work Number and access to entertainment and recreation . . . . . . . . . . I Other: 5. What are the barriers to living uptown? 6. How did you hear about this tour? 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AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Dean Price Brent McGovern m I Jeff Trail RECOMMENDATION It is recommended that this report be received for information and filed. EXECUTIVE SUMMARY The project team requests 15 minutes to present the attached presentation in open session of Common Council. The purpose of this presentation is to provide Council with a current project performance update on the Safe, Clean Drinking Water Project. PREVIOUS RESOLUTION At its meeting of April 18, 2017 M&C Report No. 2017-103 titled "Project Performance Update — Safe, Clean Drinking Water Project" recommended and Council RESOLVED that: The report be received for information and filed. STRATEGIC ALIGNMENT The Safe Clean Drinking Water Project remains a high priority and focus as it will bring safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil water orders and service interruptions through the construction of sustainable infrastructure. `M -2 - SERVICE AND FINANCIAL OUTCOMES Not applicable INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was provided by Port City Water Partners. ATTACHMENTS Power Point Presentation — "Project Performance Update —Safe, Clean Drinking Water Project"- Reporting Period —April - May 2017 PDF — "SCDWP Statistics" — Reporting Period — April - May 2017 fIW \» � I I .� P P U I i I FA C C I C: 0 E 0 0) OOMN** E 4-a U) 70 73 0 0 0 4-a C: 0 3: 0 E E U) 0 0 0 0 0 -0 -*-j -0 0 4-a W o 4-a -a E C: E E M Lul I E 0 0) E 73 0 0 0 E E E U) 0 0 0 I c z , 0 2CL CL c • U. z K > z m , 199 �e°�a°� V < o 0. 0. o W uj W LE w a - g < ;4 K p 0 o m2 u, , " u c u u do � V) co N (a 0 'E Zto u N N v E N O Q N a"' = N Q1 O _0 v _0 v _0 v _0 v _0 v U ' O L 41 U ~ O +L-+ N s 4-1 a v o cn v s ci v m n OC Z v O O N 0) 4 0) 4 N co 4O Q dA O O E E Q a+ v EE _ �; i �O N .� +-+ O m O U Q O u � a--' UO _0 Z3 N (a 0 N U Zto u N N O •N N O U O z O0 a N a E O z O _0 v _0 v _0 v _0 v _0 v s 4-1 a v o cn v s ci v m n OC Z v O y N t N 4, d' 4J Lli 4, Lli i N cB rl r -I M 4-j 4A Q Q 0- Q Q Q O 0 O +' N (a cB N O 4-' E N i 0- 0 O _v E E Q N d O O N � N p Q +, � J N _O N (n U- Z bn U L Z3 L Ln r -I l0 N t t 4, d' 4J Lli 4, Lli i N rl rl r -I M 4-j +� Q Q Q Q Q Q O O +' N (a O > N N i .C: _v E Q cB Z3 O O Q O Q _O N (n U- Z t +J co L M i W. 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AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Michael Hugenholtz I Jeff Trail RECOMMENDATION It is recommended that this report be received and filed. EXECUTIVE SUMMARY The purpose of this report is as a follow-up to the discussion about street closures for events in the Uptown area. PREVIOUS RESOLUTION June 12, 2017 — motion to close certain Uptown streets on Friday and Saturday nights this summer referred to staff for further review. STRATEGIC ALIGNMENT This report aligns with Council's Priority for Safe, Vibrant Community. REPORT At the June 12 Council meeting staff reviewed the process for closing streets for events by passing a By -Law under the Streets Closing By -Law. It has subsequently come to staff's attention that there is an alternate means for Wel -2 - achieving a street closure for an event provided it meets certain criteria. The Chief of Police has been delegated authority to issue a 'Street Event Permit' if the conditions listed within the regulation have been met. This mechanism is spelled out in 'Schedule S' of the Traffic By -Law. This existing mechanism would be appropriate for the street closures originally envisioned in Councillor Armstrong's motion. It also condenses the associate timeline and avoids the costly publication of a public notice. Based on further discussions with Councillor Armstrong, there has been no uptake by the stakeholders in the area to organize any events for the times originally contemplated so it seems unlikely to proceed. There are a number of events planned for this area in August, of which at least one (Third Shift) may include full or partial street closures. This mechanism could be used for additional street closures for any of these events or others mentioned such as the Tall Ships Festival. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS Schedule S — Regulations Respecting Processions and Assemblages on Public STreets WIN -3 - WIN SCHEDULE'S' REGULATION RESPECTING PROCESSIONS AND ASSEMBLAGES ON PUBLIC STREETS A. Scope This regulation applies whenever a request is received to facilitate an Event occurring wholly or in part within the streets in the City of Saint John (a "Street Event"). This regulation does not affect the public status of streets where events are sought to be held. This regulation does not apply to permanent closure of streets, temporary closure for road construction, or street closures made under the authority of the Fire Chief or the Chief of Police in emergency situations or under the authority of the Chief City Engineer. B. Purpose Every year numerous Street Events are held throughout the City of Saint John. These events - often organized by community groups and volunteers - greatly enrich our cultural lives and our communities. The City of Saint John recognizes special events as an important part of the City's quality of life. Special events enhance tourism, culture, recreation and education as well as providing an economic benefit to businesses in Saint John. This regulation is intended to provide event organizers with information about what is required to obtain approval for Street Events and the associated temporary traffic rerouting. C. Authority This regulation has been adopted by Common Council of the City of Saint John. Authority to administer this regulation has been assigned to the Saint John Police Force Chief of Police, except with respect to Street Events involving consumption of alcoholic beverages in public places, as noted below. Authority to administer this regulation is referenced at Section 3 of the BY-LAW NUMBER M-10: A By -Law Respecting the Traffic on Streets in the City of Saint John Made Under The Authority of the Motor Vehicle Act 1973 and Amendments Thereto (the "Saint John Traffic By -Low"). Well Pegs 12 The consumption of alcoholic beverages in public places is prohibited; however a Street Event organizer may apply for an exemption. Application once again is to the Chief of Police, but the request is then routed (by the Chief) to Common Council for consideration and approval. A Street Event request which will involve alcohol consumption must be received at least 90 days prior to the event, in order to accommodate scheduling of consideration by Common Council. It is the responsibility of the event organizer to acquire any and all licenses in accordance with the applicable Provincial legislation for consumption of alcohol. In all other respects an application for a Street Event permit must satisfy the Conditions for Consideration and all application requirements. The Chief of Police will process the request accordingly, contingent on and subsequent to Common Council granting the exemption for consumption of alcoholic beverages in public places. D. Definitions "Street Events" are temporary processions or assemblages (section 1 13(c) Motor Vehicle Act) and include, but are not limited to, parades; marathons, triathlons, road races, public processions, a continual passing -by as of people, objects or events; and street markets. Traffic rerouting for Street events is temporary, in that it is less than 24 hours in duration. "Reasonable Vehicular, Pedestrian and Wheelchair Access" means vehicular, pedestrian or wheelchair access to and from the properties affected by the Street Event by owners, residents and guests of the said properties within thirty (30) minutes of their request for access, or, in case of imminent threat to health or property, immediately. E. Procedure 1) Application A person or group requesting the temporary rerouting of traffic to facilitate a Street Event is encouraged to submit the application at least 90 days before the event, in order to facilitate processing of the request. Applications received less than 60 days before the proposed event (90 days if exemption for consumption of alcoholic beverages in a public place is required) may be refused on the N9191 Pegs 13 grounds that adequate review, consultation and agreements cannot be completed in the time available. Application in writing to the Chief of Police shall include a completed application in the prescribed form and required documentation. The application shall indicate: • The reason for the proposed traffic rerouting and a brief explanation of the event. • The requested time(s) and date(s) of the Street Event and traffic rerouting, and rain date if applicable. • The required Insurance documentation (See `Insurance', below). • An Event Plan containing the following information, if applicable: o Detailed event schedule: When does the whole event begin and end (preparation, execution, clean-up), and what is the schedule for specific activities of the event? o Site plan of gathering area o Site plan of event set-up o Detailed event route o List of marshals who will direct participants along the route while respecting crosswalk safety and the rules of the road (minimum of 1 marshal per 25 people) o List of volunteers and responsibilities o List of event security personnel o Detailed request for Saint John Police Force assistance o Parade lineup (list of floats); or vehicles permitted in event area, if not a parade o Fencing or barricades - if any o Evacuation plan to provide access to emergency vehicles in the event area o For distance run events, list the location of water stations and volunteers along the route o List of tents or other structures (indicate size, quantity, ownership & anchorage) o Number of participants anticipated o Is alcohol being served? o Contact information for the event organizers o Process for notification to community and area businesses o Volume (loudness) and nature of noise created by the Street Event and participants in the event M91.1 Pegs 14 o Plan for collection, separation and removal of recyclables, organics and garbage o Any other pertinent information 2) Insurance A person or group requesting a Street Event Permit - other than City departments, agencies, boards and commissions and agents of the City of Saint John - may have to carry third party liability insurance for the Street Event. Whether all or part of the event takes place on or passes over City of Saint John public property the Street Event organizers may have to obtain and maintain in full force a Commercial General Liability insurance policy with limits of not less than $2,000,000, naming the City of Saint John as an "Additional Insured". Where liquor will be served or sold at a Street Event, the organizers shall obtain and maintain in full force a Commercial General Liability insurance policy with limits of not less than $5,000,000, naming the City of Saint John as "Additional Insured"; and additional liquor liability insurance shall also be obtained. Evidence of all required insurance coverage(s) shall be forwarded to the City of Saint John, care of the Common Clerk, at least 10 working days before the Street Event. 3) Conditions The following conditions are the requirements which must be met before the Chief of Police may deliver a Street Event Permit. Review and approval involves a two-part test as follows: 1) Are each of the conditions a significant concern in the context of the requested location and the nature of the Street Event; and 2) If so, has a satisfactory remedy been proposed to adequately resolve the concern? 1. Events will be considered on their merits with respect to the within conditions; and on a first come, first served basis. Notwithstanding this, subsequent Street Event requests for same or proximate locations and/or same day/time will also consider concerns arising from the possible compound effect of multiple Street Events. 2. Priority will be given to Events which are community -oriented, - beneficial to the Uptown, specific neighbourhoods, or the community as a whole - and promote the City or subject area as a gathering place. MIrl Pegs 15 3. Noise associated with an approved Street Event is exempted from provisions of the Saint John Noise By-law (see s. 4(e)) as "noises in relation to parades, street dances, and other community activities." Nevertheless, volume (loudness), nature and hours of noise created by the Street Event and by participants in the event shall be reasonable in the circumstances. 4. Notwithstanding that approval of a Street Event may allow for temporary rerouting of traffic or restricted access to public areas, a degree of access remains necessary. A fire lane of at least three (3) metres shall be left clear to allow access for emergency vehicles. Provision shall also be made by the event organizers for Reasonable Vehicular, Pedestrian and Wheelchair Access. 5. If the proposed Street Event requires enclosing the site with fencing or barricades, or blocking some of the entrances to the site, a person must be designated to stay at the blocked entrance(s) at all times. This designated person must be prepared to move the fencing, barricades or other equipment quickly to allow emergency vehicles through and to allow for Reasonable Vehicular, Pedestrian and Wheelchair Access. 6. Pursuant to the Motor Vehicle Act, volunteers are not authorized to direct traffic. Volunteers may however direct participants and moving equipment, but only when deemed necessary. 7. Public safety concerns will be assessed based on whether there are any known threats/concerns. Security shall be provided for all Street Events using volunteers, Salvage Corps, private security companies, and/or the Saint John Police Force, within the respective appropriate levels of authority and ability. If the Chief of Police determines that a particular event requires the services of the Saint John Police Force, the specific requirements will be reviewed with the event organizer and an Operation Plan will be drafted and provided to the event organizer. All arrangements and costs for Saint John Police Force Services are the sole responsibility of the event organizer and must be negotiated in advance of the Street Event. 8. Limitations and impact of the Street Event and traffic rerouting on the conduct of business - including customer access and retention, deliveries, security and operations - shall be identified and addressed by the event organizers. 01.13 Pegs 16 9. Impacts and concerns respecting vehicle flow, construction activity, availability of adequate fire protection, and street cleaning shall be identified and addressed by the event organizers. 10. The Street Event application shall include a waste management plan which shall address how recyclables, organics and garbage will be separated and managed. The City of Saint John does not supply garbage, organic or recycling containers or collection services for any Street Event. It is the sole responsibility of the event organizer to secure a contractor to supply properly signed garbage, organics and recyclables containers and collection services, at the cost of the event organizer. 11. Traffic rerouting for Street Events shall begin and end at street intersections wherever practical. 12. Event organizers and the Street Event shall comply with all Federal and Provincial legislation and regulations, and Municipal by-laws. The Chief of Police may cancel an event at any time if applicable legislation, regulations or by-laws are not being followed. 13. The closure or rerouting of Transit routes shall not occur without direct consultation between event organizers and the Saint John Transit Commission, and confirmation to the Chief of Police by the Saint John Transit Commission that Transit route issues have been resolved to the satisfaction of the said Commission. 14. Many events have some form of vending. In any such case, the event organizer shall ensure that each individual vendor has the proper permits and licenses. All food vendors are subject to approval and licensing by the Province of New Brunswick. The Street Event application shall indicate if food will be served, and shall confirm that the applicant and vendors will comply with all applicable legislation. 15. If live or recorded music will be a part of the event, the event organizers shall obtain the proper performing rights licenses from SOCAN (www.socan.ca) to use music. W916.1 Pegs 17 4) Permit The Chief of Police shall issue a Street Event Permit once he is satisfied that all the conditions listed in the within Regulation have been met, and the said permit shall list the terms and conditions of the Street Event. The permit shall be available upon request at the Street Event. The Chief of Police may cancel an event and/or revoke a Street Event Permit at any time upon violation of any legislation, regulations or by-laws or upon violation of any of the conditions of the Street Event Permit. PA to] City of Saint John Street Event APPLICATION FORM Please complete all sections of this application and return to: Chief of Police Saint John Police Force PO Box 1971 Saint John, NB E2L 41_1 FAX: 506-648-3304 Date: 1. Name of Street Event: Date Received: 2. Name of organization hosting / planning event: 3. Specify nature of your organization: commercial, non-profit, charitable, etc. (please give tax number if applicable) 4. Key contact for event: Address: Postal Code: Phone #: (H) _ Email Address: Secondary contact for event: Address: Postal Code: _ Phone #: Email Address: (H) 5. Name & Main theme of event: 6. Main activities of event: 7. Objectives of event, in order of priority: 8. Date(s) and times to be held: N N 211 (F) (F) (Office) Pegs 18 Pegs 19 9. Please identify the frequency of this event (approval is for current event only): Annual Biennial One time only Other Please Specify 10. Location (Streets): 11. Historical Background: 12. Number of volunteers involved in event: 13. Target audience: (Please describe the demographic reach you expect with this event) 13 .1 Percentage of potential audience: Adults Children Youth Families Seniors 14. Estimated attendance: 14.1 Estimated type of attendance: [for statistical purposes only; not mandatory] a) % who are participants b) % who are spectators c) % from the city of Saint John d) % from outside the city of Saint John e) % from outside the province 14.2 From d and a above, please provide an estimated percentage breakdown for the accommodation type that will be used for out of area visitors. [for statistical purposes only; not mandatory] a) % Visiting friends & relatives b) % Campground c) % Hotel / Motel d) % Bed & Breakfast e) % Other Please Specify PAN Pegs 1 10 General Financial Information: Only required in order to understand the scope of the proposed event, and to confirm that the applicant/organizer has resources necessary to cover costs associated with the conditions of permit. 'Total Operating Budget' is the key information. Financial information will remain confidential. 15. Total operating budget: 16. Funding sources: (detail estimated amount) A. Grants B. Sponsorship Provincial: Private: Federal: Corporate: Other: Other: Total: Total: Revenue from other sources: Source: Funds: Source: Funds: Source: Funds: Funds on hand from other years: Total Revenue expected: If available, please attach a detailed budget of projected expenditures (confidential use only). 17. Identify any major sponsors that may be involved: 18. If this event is to be used as a fund raiser, who is the beneficiary? 19. Has your event received support from the City of Saint John in past years? Yes No Please identify the year in which you received support: Ph 191 Page 111 Please detail the level of support you received in the past: 20. Briefly outline your marketing strategy for this event. (Include any print or electronic exposure you expect to receive): 21. A person or group requesting a Street Event Permit — other than City departments, agencies, boards and commissions and agents of the City of Saint John — may have to carry third party liability insurance for the Street Event. Whether all or part of the event takes place on or passes over City of Saint John public property the Street Event organizers may have to obtain and maintain in full force a Commercial General Liability insurance policy with limits of not less than $2,000,000, naming the City of Saint John as an "Additional Insured". Where liquor will be served or sold at a Street Event, the organizers shall obtain and maintain in full force a Commercial General Liability insurance policy with limits of not less than $5,000,000, naming the City of Saint John as "Additional Insured"; and additional liquor liability insurance shall also be obtained. Evidence of all required insurance coverage(s) shall be forwarded to the City of Saint John, care of the Common Clerk, at least 10 working days before the Street Event. 22. How will this event be evaluated? A. Will you require City of Saint John services? If so, please detail: Please Note: Many municipal services are subject to costs and are the sole responsibility of the organizer. The municipality reserves the right to ask for pre -payment for these costs in the form of a money order or a certified cheque made payable to the City of Saint John, otherwise the costs will be invoiced to the organizer after the event is completed. B. Using a separate sheet(s), please provide as much detail as possible on your event logistics. Please include all route maps and site plans if applicable and any additional information that you feel will explain your event. With regard to the City of Saint John requirements outlined in this application I have signing authority for the above stated event. I understand the City of Saint John requirements of an event organizer as outlined in this application and will ensure that the event I represent will comply with these requirements: Name Signature Name Print COUNCIL REPORT M&C No. M&C 2017-176 Report Date June 20, 2017 Meeting Date June 26, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: 2017-2018 Arena Rates OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Tim O'Reilly Michael Hugenholtz m I Jeff Trail RECOMMENDATION Your City Manager recommends Common Council approve the hourly rates presented in M&C 2017-176 for the City's four civic arenas to be applied October 2017 until October 2018. REPORT Adjustments to rates charged to users of the City's four civic arenas (Stewart Hurley, Charles Gorman, Peter Murray, and Hilton Belyea) require approval of Common Council. These adjustments can be approved as part of the annual budget approval process but were not for 2017. A 4.25% adjustment for the 2017-2018 season is recommended by City staff. An inflationary adjustment accounts for 2.25% of the increase. The other 2% of the increase is a result of the HST change from 13% to 15% in 2016; the advertised rates are inclusive of HST. The recommended hourly rates for the 2017-2018 season, inclusive of HST, are: 2017-2018 Times Hourly Rate Pre Prime $116.01 Prime Time $201.90 Post Prime $166.21 Weekday 7am $85.89 School/Birthday $101.51 Floor (No Ice) Rentals $36.78 -2 - The terms/times in the preceding table are defined as follows: • Pre Prime is Monday — Friday, 8 AM — 4 PM • Prime Time is Monday— Friday, 4 PM —10 PM and Saturday— Sunday, 7 AM -10 PM • Post Prime is Monday — Friday, 10 PM — midnight and Saturday — Sunday, i[�1�► Qi�i��► l • Weekday 7am is Monday— Friday, 7 AM — 8 AM SERVICE AND FINANCIAL OUTCOMES The proposed adjustments are expected to generate approximately $32,000 more in revenues for the City. These increased revenues will offset a portion of the associated increase in costs to provide these services.