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2023-02-22 Growth Committee Agenda Packet - Open Session�B City of Saint John Growth Committee - Open Session AGENDA Wednesday, February 22, 2023 4:30 pm 2nd Floor Common Council Chamber, City Hall 1. Call to Order 2. Approval of Minutes 2.1 Minutes of December 6, 2022 2.2 Minutes of December 13, 2022 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 6. Delegations / Presentations 6.1 WE Believe Presentation 7. Business Matters 7.1 Community Services Reserve Policy 7.2 Affordable Housing Grant Program - Policy Amendment 8. Other Correspondence 8.1 Understanding the Recipe for Construction Projects (Recommendation: Receive for Information) 9. Adjournment Pages 1-4 5-7 8-18 19-33 34 - 45 Growth Committee Meeting Open Session December 6, 2022 The City of Saint John MINUTES- OPEN SESSION GROWTH COMMITTEE MEETING DECEMBER 6, 2022 12:00 P.M. 2ND FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor Joanna Killen Councillor Gerry Lowe Councillor Brent Harris Also Present: Commissioner Growth and Community ServicesJ. Hamilton Commissioner Saint John Water B. McGovern Director Permitting and Development A. Poffenroth Growth Manager D. Dobbelsteyn Communications Officer L. Lyall Planner A. Reid Manager Dangerous & Vacant Buildings B. Purinton Manager Community Planning J. Kirchner Manager Community Support Services C. Coes Administrative Officer R. Evans Administrative Assistant K. Tibbits 1. Meetine Called to Order Councillor Killen called the Growth Committee open session meeting to order. 2. Approval of Minutes 2.1 Approval of Minutes —September 27, 2022 Moved by Councillor Harris, seconded by Mayor Noade Reardon: RESOLVED that the minutes of September 27, 2022, be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that the agenda of December 6, 2022 be approved. MOTION CARRIED. 4. Disclosures of Conflict of Interest No disclosures. 5. Consent Agenda 1 Growth Committee Meeting Open Session December 6, 2022 5.1 Quarterly Development Infographic (Recommendation: Receive for Information) Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that item 5.1 Quarterly Development Infographic, be received for information. MOTION CARRIED. Business Matters 6.1 Community Standards Compliance Ms. Poffenroth reviewed the submitted presentation "Community Standards Compliance" and discussed the Dangerous and Vacant Buildings Program, the Minimum Property Standards Program, and Community Standards related to unsightly premises and zonings. Saint John leads other municipalities in its approach to community standards with the goal of obtaining voluntary compliance. Formal action is an option, as needed. Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that the Community Standards Compliance presentation, be received for information. MOTION CARRIED. 6.2 Community Enhancement Protect Mr. Purinton reviewed the submitted presentation "Community Enhancement Program." The Community Enhancement Project is a one-year review of the City's Property By-law Compliance Programs to identify areas of opportunity and develop improvements to the City's Compliance Programs. The program will also evaluate opportunities to synergize compliance efforts with the overall strategic direction of the city, including neighbourhood planning and affordable housing initiatives. To facilitate compliance, improvements are being proposed for an expanded developer notification list, an expansion of the beautification grant to the North End for 2023 and an Urban Development Incentive review during 2023 to assist in these efforts. To enhance enforcement, steps will be introduced to enhance minimum standards, disincentivize vacancy and address the abandonment of properties. Moved by Mayor Noade Reardon, seconded by Councillor Harris: RESOVED that the Growth Committee: 1. Receive and file the submitted report and presentation on the Community Enhancement Project. 2. Recommend Common Council aggressively pursue with the Province of New Brunswick the following improvements outlined by the Community Enhancement Project: a. The ability to implement a Vacant Building Tax and/or a Vacant Building Registry linked to the property tax system; and b. An improved Tax Sale process that better addresses building abandonment. 3. Endorse a 1-year pilot of an Unsightly Repair Program conditional on recommendation (2) being approved. 4. Direct staff to implement the enhanced programs and return to Growth Committee with any additional resource requirements. 5. Recommend Common Council direct staff to amend the Beautification Grant Policy to migrate the Beautification Grant Program to the North End for 2023. Growth Committee Meeting Open Session December 6, 2022 MOTION CARRIED. 6.3 Affordable Housing Grant Program Mr. Reid reviewed the submitted presentation "Affordable Housing Grant Program." There is a need for more affordable housing units in Saint John. Part of the action plan is to establish an Affordable Housing Grant Fund. Common Council approved the allocation of a one-time $1.1M of funding from the Regional Development Corporation ("RDC") for the Affordable Housing Action Plan. Upon adoption by Council, staff would develop a formal application in accordance with the policy, create a grant agreement template for successful applicants, and roll out the program for applicants in January of 2023. It is anticipated that this program could assist with the immediate development of 30 to 60 new affordable residential units in the City of Saint John. Moved by Deputy Mayor MacKenzie, seconded by Mayor Noade Reardon: RESOLVED that the Growth Committee recommends Common Council adopt the Affordable Housing Grant Policy, with the goal of increasing the amount of new affordable residential units constructed in the City of Saint John. MOTION CARRIED. 7. Referrals from Common Council 7.1 A. Johnson — Envision Saint John Request (Recommendation: Refer to Envision SJ for their consideration) Moved by Mayor Noade Reardon, seconded by Councillor Harris: RESOLVED that the A. Johnson correspondence be referred to Envision Saint John for their consideration. MOTION CARRIED. 7.2 FundyTennisAssociation—ReguesttoPresent(Recommendation: Direct staff to schedule a presentation with Growth Committee) Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that the Fundy Tennis Association request to present be referred to staff to schedule a presentation with the Growth Committee. MOTION CARRIED. 7.3 C. Stevenson: Dangerous and Vacant Buildings List (Recommendation: Direct staff to contact applicant and share information about the City's compliance and enforcement programs) Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that staff be directed to contact the applicant, C. Stevenson, to share information about the City's compliance and enforcement programs. MOTION CARRIED. 7.4 WE Believe Saint John — Request to Present (Recommendation: Direct staff to schedule a presentation with Growth Committee) Moved by Mayor Noade Reardon, seconded by Councillor Harris: RESOLVED that the WE Believe Saint John request to present be referred to staff to schedule a presentation with the Growth Committee. Growth Committee Meeting Open Session December 6, 2022 MOTION CARRIED. Adjournment Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the open session meeting of the Growth Committee be adjourned. MOTION CARRIED. The open session meeting of the Growth Committee held on December 6, 2022, was adjourned at 1:35 p.m. Growth Committee Meeting Open Session December 13, 2022 The City of Saint John MINUTES- OPEN SESSION GROWTH COMMITTEE MEETING DECEMBER 13, 2022 11:30 A.M. 2ND FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor Joanna Killen Councillor Gerry Lowe Councillor Brent Harris Also Present: City ManagerJ. Collin Commissioner Growth and Community Services J. Hamilton Commissioner Saint John Water B. McGovern Director Permitting and Development A. Poffenroth Director Growth D. Dobbelsteyn Growth Manager T. Ferlatte Councillor P. Radwan Program Manager L. Lambert Community Services ManagerJ. Reed Senior Manager Support Services C. Coes Administrative Assistant K. Tibbits 1. Meetine Called to Order Councillor Killen called the Growth Committee open session meeting to order. 2. Approval of Minutes 3. Approval of Agenda Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that the agenda of December 13, 2022 be approved. MOTION CARRIED. 4. Disclosures of Conflict of Interest No disclosures. 5. Consent Agenda 6. Business Matters 6.1 2023 Neighbourhood Service Agreements L. Lambert provided a briefing on the 2023 Neighbourhood Service Agreements. The recommendation includes an increase to the annual lump sum amount to $25K for each of the 5 Growth Committee Meeting Open Session December 13, 2022 next four years. The services that are delivered by the associations are critical to alleviate the effects of poverty and meet the basic quality -of -life needs of residents. Each agreement requires a minimum of 1,500 hours of service delivery. Renewal of these agreements, with a modest increase in total sums, represents the City's ongoing commitment to its Priority Neighbourhood Service Providers. Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED that the Growth Committee endorse the following recommendations for Common Council: 1. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and P.U.L.S.E. (People United in the Lower South End), Inc., for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix 'A' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 2. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and Crescent Valley Resource Centre Inc. for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'B' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 3. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and ONE Change Inc. for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix 'C' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 4. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and Carleton Community Centre, Inc., for a period of one (4) year, from January 1, 2023 until December 31, 2027, as outlined in Appendix'D' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 5. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and the TRC (The Resource Centre) for Youth in Greater SaintJohn, Inc., for a period of two (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'E' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 6. The parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and the Saint John Learning Exchange Ltd. (Waterloo Village Neighbourhood Association) for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix 'F' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 7. The parties renew the agreement in consideration for the annual grant of $22,000 between the City of Saint John and Saint John Human Development Council Inc. (Around the Block Community Newspaper) for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix 'G' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. MOTION CARRIED. 6.2 Community Centre Service Agreements J. Reed provided a briefing on the Community Centre Service Agreements, noting that renewal of the agreements is being recommended to support the operations and program delivery at the six primary community centres funded by the City of Saint John, including: the Carleton Community Centre, the Nick Nicolle Community Centre, the Millidgeville Community Centre, Growth Committee Meeting Open Session December 13, 2022 Irving Oil Field House, the South End Community Centre and the Boys and Girls Club of Saint John Inc. Moved by Mayor Noade Reardon, seconded by Deputy Mayor MacKenzie: RESOLVED the Growth Committee endorse the following recommendations for Common Council: 1. The parties renew the agreement in consideration for the sum of $766,959.38 (HST included) between the City of Saint John and Carleton Community Centre, Inc. for services at the Carleton Community Centre for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'A' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 2. The parties renew the agreement in consideration for the sum of $766,959.38 (HST included) between the City of Saint John and ONE Change Inc. for services at the Nick Nicolle Community Centre for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'B' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 3. The parties renew the agreement in consideration for the sum of $572,525.64 (HST included) between the City of Saint John and the Boys and Girls Club of Saint John Inc. for services at the South End Community Centre and at 1 Paul Harris Street, for a period of Four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix'C' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 4. The parties renew the agreement in consideration for the annual sum of $53,572.00 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for services at the Millidgeville Community Centre for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix'D' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 5. The parties renew the agreement in consideration for the sum of $398,568.61 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for community centre services at the Irving Oil Field House for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'E' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. u�•>tr�•�►�yevuaa. Adjournment Moved by Councillor Lowe, seconded by Mayor Noade Reardon: RESOLVED that the open session meeting of the Growth Committee be adjourned. MOTION CARRIED. The open session meeting of the Growth Committee held on December 13, 2022, was adjourned at 11:55 a.m. 0 c� I m ncz W ry W a , f m ., 0Go o *"' r 4Go iom 0 .0 MOEN am 4w C-7 Wwz w� J Z Z w Q Co LA C Wwz LLJ J ~ co Ln IM ar _ C 0 00 y� C O © a- m � O Go d io Go .0 't a Co C -M C 7 C1 91 lio f �O d INV O - �q r`nV V / W File ` 4) ^ ` > Q) co N +J N N c O N O N N W � N Z5 cz cn O EN n cn c cn � N c O N '0 c p c -0 � 3 O N Q c c cn E 4- Q c c c O O cn c� O 41 y N O Q) •V O N Q) N Z � � c � N O >, � Q -0p L O c U O E >` +' t O 'N c I N Q N N O > O O •— ++ Q cn0— N-C N O C T� t cz N �C N c� cn O 3 N ) U p N U O W c U O O O 0 cn c ao Q U c41 0~ 0 0 Ocz W i � O~ 0—C) c O' c c- L— .— 1 cd p H N J J > scz U) cn co (d O LL1 Q 3 'R 1 I I R Q I I Q 1 � � � � � � 0 e m o m � cz � , ° m § ° k ) k / E E \ o mcz -0 o o m m m / .@ 4 k cz �Q) E cz 0 k / f m / o % 0 .@ \ c ) cz 5 0 5 § = m E § / o cz \ 7± m o m 2 E ± 0 " w o 2 § 1 2 � o Cz () ry m Z _0 cz O O > O OO a) 4-1 c 0 s +� co cn O co co O NO co i O Vcn O +j > O U- 0 i t +j ( � > a) co i �j a) > c > U _� O a) o - > U N m a) c co 3 0ca)a)ac)� Z 10 O O 00 00 to a) CO i i I 0 O > N O _O O O O o a) Co a)O N N N i N a) c� a) cocz Oo w cn WwZ w� J Z Z w Q Co LA 0 E '\V c O p(n O O V CZ :3 Cn CZ - W I V CZ �:3 U CO +- a) O > 00 O Z I co � L- W � - CZ U U O '— � � cn C- ._ :3 � C-m m O Z •4' I i� .• w_• ' s I + ' 4 L-- �J W ry t I 0 mi cz q I U C N U U a 1 0 i m C �_ j Z In 04 N N N IL) O0c) cM O Uw m a p N 10 N -70 WLL;z -I z w cn vi WE BELIEVE TD STATION on MAY 18, 2023 from 10-4 JOIN THE EXCITEMENT 8000 Students, Educators SpiterLapd_ rt_� lb! z I A We Believe when We come together SAINT JOHN positive change can take place. connect with us FOR MORE INFORMATION ON FREE TICKETS FOR YOUR SCHOOL EMAIL: DANFOOT6@NBNET.N6 CA @WEBelieveSJ 00 We Believe - Saint John Inc inspires youth to fulfil their potential as agents of positive change with resources that create sustainable impact, empowering young people to find their spark and to ignite their passion about social causes that are important to them in order to help them make the world a better place. By focusing on education, leadership, and empowerment through service learning, we enable young people to become active engaged citizens and help them to improve their leadership skills and improve their workforce readiness. we Believe - Saint John Inc. is a registered charity. 8�-WE SAINT JOHN D '� r r I l jl GROWTH COMMITTEE REPORT Report Date February 15, 2023 Meeting Date February 22, 2023 Service Area Growth and Community Services Chairwoman Killen and Members of the Growth Committee SUBJECT. Community Services Reserve Fund OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer David Dobbelsteyn Jacqueline Hamilton J. Brent McGovern RECOMMENDATION Growth Committee recommends that Common Council establish a Community Services Reserve Fund from $800,000 in initial seed funding that was budgeted as part the 2023 Operating Budget and that Common Council approve the Community Services Reserve Policy which will guide the use of this fund. EXECUTIVE SUMMARY As part of 2023 Budget deliberations, upon the recommendation of the Finance Committee, Council allocated $800,000 for a Community Services Reserve. This report outlines existing reserves under the oversight of the Growth Committee, and ultimately the authority of Common Council and recommends the adoption of a Community Services Reserve policy to assist the City in the use of this fund to implement Common Council's priorities, particularly as they relate to enhancing quality of life in Saint John. The proposed policy is attached to this report. 11111061 -2- REPORT As part of 2023 Budget deliberations, upon the recommendation of the Finance Committee, Council allocated $800,000 for a Community Services Reserve. Staff have created a draft policy based on the feedback of Council from the 2023 Budget process and various departments at that time. During these deliberations it was discussed that this reserve would enable the City to take action on implementing new actions and programming related to affordable housing, dangerous buildings, minimum standards, and social programs among others. Staff have also conducted a summary review of existing reserves that are overseen by the Growth Committee to ensure alignment, and to avoid overlap of reserve. The summary of that review is attached to this report Community Services Reserve Established: March 2023 - proposed Type: Operating Reserve Approximate Unrestricted Funds: $800,000 How is the reserve renewed: To be determined after 24-month review period. Summary A fund created by Council to enhance Quality of Life initiatives and support the City's community and social inclusion agenda in the City of Saint John Select Criteria: The purpose and exclusive use of this reserve is for supporting innovation, piloting & testing new one-time initiatives intended to improve quality of life and enhance inclusion or community development in Saint John. ("Projects") All Projects must give strong evidence that the completion of the Project will lead to increased quality of life in Saint John or will advance the city's interests in promoting inclusion and community development as confirmed by Growth Committee ("Community Services Agenda"). The Fund may be used to advance Council's Community Services Agenda by: • Funding the investigation and implementation of new municipal models or existing services that enhance capacity specifically related to housing development, homelessness, community enhancement, inclusion, community centres, or other services whose delivery advances the City's Community Services Agenda as identified by the Growth Committee. • Developing or resourcing existing, or new municipal strategies that specifically advance Council's Community Services Agenda. KII -3- • Supporting non -recurring third -party Projects provided it does not contravene the City's Grant Policy FAS — 023 No more than $250,000 should be designated from the Fund for any specific Project. Other Reserves: See - Summary of Reserves under the oversight of Growth Committee as attached to this report Other Grants • In addition to funding through the reserves, Council has the ability to support projects that align with their priorities through existing and grant programs such as: o Heritage Grants - $80,000 o Community Arts Board Grants — $70,000 o Land for Public Purposes Grant — Up to $50,000 o Unspecified Grants* — $234, 000 o Development Incentives** - $220,000 21 -4- New / Proposed Changes in 2023 o Affordable Housing Grant Program- $800,000 in available funds. o Unspecified Grants* — $234, 000 ■ $184,000 for Community Grants —some as 2022 ■ $20,000 for permanent ethnocultural grant program as identified the in the newly approved Saint John Immigration Strategy ■ $30,000 — for flexibility for Council to fund external requests to support diversity and inclusion initiatives that fall outside of existing programs o Development Incentives** - $220,000 ■ Beautification Grants - $60,000 for North End and Central Peninsula, with a minimum of $30,000 reserved for North End projects. ■ Urban Development Incentives - $160,000 PREVIOUS RESOLUTION NA STRATEGIC ALIGNMENT GROW We enable population and business growth by focusing on key infrastructure investments, strategic communications, service delivery, and partnerships to achieve growth initiatives that align with the principles of smart growth in PlanSJ BELONG We enhance the quality of life and social well-being in a safe place to live; offering recreation, arts, and cultural opportunities that align with PlanSJ, PlaySJ and other related plans PERFORM We ensure the City is accountable for results in delivering public service by adhering to its plans, policies, procedures, and best practices. SERVICEAND FINANCIAL OUTCOMES Council Allocated $800,000 in the 2023 Operating Budget to be used for the Community Services Reserve This new Community Services Reserve policy guides the use for this fund. WA -5- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report has been drafted in consultation with Growth and Community Services, Strategic Services, General Counsel Office and the office of the Chief Administrative Officer. ATTACHMENTS • Community Services Reserve — Policy • Summary of Reserves under the oversight of Growth Committee W Table of Contents 1. POLICY STATEMENT.......................................................................................................................... 2 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND.......................................................... 2 3. BUSINESS CASE.................................................................................................................................4 4. RESPONSIBILITIES.............................................................................................................................5 S. FUNDING THE RESERVE....................................................................................................................6 0&1 City of Saint John Community Services Reserve SAINT JOHN 1. POLICY STATEMENT 1.1. This policy outlines the standards and guidelines that govern the management, accounting, and evaluation criteria of the Community Services Reserve ("the Fund") as established by Common Council. 1.2. The purpose and exclusive use of this reserve is for supporting innovation, piloting & testing new one-time initiatives intended to improve quality of life and enhance inclusion or community development in Saint John. ("Projects") 1.3. The City of Saint John ("the City") established the Fund with $800,000 from the 2023 Operating Budget 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND 2.1. All Projects and activities this reserve will fund must take place in the Saint John City Limits ("Saint John"). 2.2. All Projects must give strong evidence that the completion of the Project will lead to increased quality of life in Saint John or will advance the city's interests in promoting inclusion and community development as confirmed by Growth Committee ("Community Services Agenda") 2.3. The Community Services Reserve is subject to compliance with FAS-003 Operating and Capital Reserves Policy. 2.4. Projects must demonstrate strong alignment with key City of Saint John strategic plans such as Council Priorities 2021-2026, PlanSJ, City of Saint John 10-Year Strategic Plan, Secondary Plan for the Central Peninsula, PlaySJ, the Succeed and Stay Immigration Strategy, the Affordable Housing Action Plan, etc. 2 Q1 City of Saint John Community Services Reserve SAINT JOHN 2.5. The Fund may be used to advance Council's Community Services Agenda by: 2.5.1. Funding the investigation and implementation of new municipal models or existing services that enhance capacity specifically related to housing development, homelessness, community enhancement, inclusion, community centres, or other services whose delivery advances the City's Community Services Agenda as identified by the Growth Committee. 2.5.2. Developing or resourcing existing, or new municipal strategies that specifically advance Council's Community Services Agenda. 2.5.3. Supporting non -recurring third -party Projects provided it does not contravene the City's Grant Policy FAS — 023 2.6. The Fund may not be combined with any other municipal reserves to support Projects. 2.7. No more than $250,000 should be designated from the Fund for any specific Project. 2.8. Third -party organizations may not apply for this Fund, though Common Council may elect to use funds from this reserve to support the Community Services Agenda via a formal agreement with a controlled entity of the City, or an incorporated non-profit organization. 2.9. Projects that are funded through this reserve may only be resourced from the Fund for up to one year unless authorized by a subsequent resolution of Common Council. This subsequent resolution may only be provided after receiving the specific recommendation of the Growth Committee who must conduct an evaluation of a Project's specific initial outcomes. 2.10. The Fund may not be used to top up existing municipal grant programs (i.e. Community Grants, Land for Public Purposes Grant, Affordable Housing Grant, Heritage Grant, Community Arts Grant, Ethnocultural Grant), or incentives for existing municipal incentive programs. 2.11. The reserve may not be used to offset or waive fees collected by the City. 2.12. Procurement for projects must align with the procurement policy of the City. 3 41.1 City of Saint John Community Services Reserve SAINT JOHN 2.13. While not the primary intent of this fund, with a substantiated business case "Business Case" this Fund may be used provide a grant for third party capital projects that align with the City's Community Services agenda. 3. BUSINESS CASE A Business Case must: 3.1.1. Clearly outline the opportunity for the City and address how the Project will enable the City's Community Services Agenda; 3.1.2. Demonstrate good return on investment for the City and include a reasonable Economic Impact Analysis or demonstrate clear Social Return on Investment; 3.1.3. Include a detailed budget; 3.1.4. List confirmed and unconfirmed funding contributions to the Project; 3.1.5. Outline risks and liabilities associated with the Project; 3.1.6. Outline all in -kind and expenditures expected of the City, for both the up -front costs of the Project as well as future maintenance; N WA City of Saint John Community Services Reserve 4. RESPONSIBILITIES 4.1. Common Council: 4.1.1. Has oversight of this policy. 4.1.2. Has sole authority to approve expenditures from the Fund. 4.2. Growth Committee: ce- .. SAINT JOHN 4.2.1. Is responsible for evaluating and recommending any and all Projects. 4.3. The Chief Administrative Officer: 4.3.1. Shall ensure compliance with the principles and requirements contained in this policy. 4.4. The Commissioner of Growth and Community Services: 4.4.1. Is responsible for assembling a cross -corporate staff team to carefully review all Projects (and accompanying business cases) and provide advice and updates to Growth Committee and Council on Projects. 4.5. The Commissioner of Finance: 4.5.1. Will perform the transfers to and from this reserve as authorized by Council; 5 4.11 City of Saint John Community Services Reserve SAINT JOHN 5. FUNDING THE RESERVE 5.1. The Fund is established from $800,000 in funds allocated as part of the 2023 Operating Budget. 5.2. The Growth Committee will review the activity of the fund within 24 months of the establishment of this policy and make a recommendation to Common Council as to whether the Community Services Reserve should be topped up as part of the City's annual budget process or permitted to deplete. C: We%] Summary of Reserves under the oversight of Growth Committee As of February 15, 2023 Growth Reserve Established: December 2017 Type: Operating Reserve Approximate Unrestricted funds available: $325k How is the reserve renewed: Operating budget top -up Summary A permanent reserve established by Council, to resource the City's Growth Agenda Select Criteria: • Flexible reserve to allow the City, upon the recommendation of the Growth Committee to make operational expenditures to broadly support the City's growth agenda. • Expenditures are typically non -recurring, unless exempted by Council, such as with the ENCORE program, or if funding is spread through multiple years, e.g., SJLIP Agreement. • Fund can be used to temporarily expand and enhance municipal program delivery from various municipal programs that align with Council's growth agenda as identified by the Growth Committee. • Past practice has been that the reserve can be used to hire or retain City staff or consultants, as long as the cost is not recurring. Examples of projects that have received funding since 2017: • Growth Agenda o Fair Taxation Analysis o Value Proposition Exercise • Supporting the initial development of, or expanded capacity of various municipal programs & entities. o Real Estate Alignment Exercise --) Establishment of DevelopSJ o Community Standards Program o Vacant and Dangerous Buildings o Establishment of Population Growth portfolio o Saint John Local Immigration Partnership o Economic Development Alignment Exercise o Financial Support to the Saint John Sea Dogs I EC19] • Top -Ups to specific grant programs due to demand o Urban Development Incentives o Heritage Grant Program o Beautification Program • Improving assets o Marketing and Signage "Communicating Growth" o Growth Renderings o City Market Sea Can Bar • Municipal ENCORE Program — Covid Recovery o Spotlight; o Tourism Incentive Program; o Sidewalk Cafe Program; o Free Parking, o Open Streets, etc. • Immigration o Saint John Immigration Strategy o Succeed and Stay Agreement • Support to Large Scale Events, e.g., Memorial Cup • Affordable Housing o Rapid Housing Initiative 31 Strategic Real Estate Capital Reserve Established: August 2021 Type: Capital Reserve Approximate Unrestricted Funds Available: $1.5M How is the reserve renewed: Sale of City Property or Operating Budget top -up Summary This fund is used to drive catalytic real estate growth opportunities in tax base, employment, or population growth, or enhance quality of life in a way that will likely trigger further growth. Council created the Strategic Real Estate Capital Reserve Fund from the net financial assets ($1.6M) returned to the City of Saint John by Develop Saint John upon its winddown. Select Criteria: • All Projects must take place in the Saint John City Limits ("Saint John") • All Projects must be catalytic in nature and give strong evidence that the completion of the Project will lead to increased tax base, employment, or population growth, or considerably increase the quality of life in Saint John ("Growth"). • The Fund may be used for the acquisition and purchase of land or real estate, provided the City or its controlled entities retain ownership. • No more than $400,000 should be designated from the Fund for any specific Project, including sub -Projects, however Council may approve a larger amount based on the strength of a business case. • Legal fees are eligible costs but only if managed by the City or a controlled entity. • The Fund may not be used for capital renewal or the purchase of vehicles. • All Projects must be substantiated by a Business Case ("Business Case") Examples of projects that have received funding since 2021. • Saint John Industrial Parks o SJIP Revitalization Project - Value Chain Analysis o Marketing enhancements and vegetation management • Strategic Land Acquisition 10YA Discover Saint John Reserve Established: July 2022 Type: Operating Reserve Approximate Unrestricted Funds: $0 How is the reserve renewed: Non-renewable Summary: This fund was created from the net financial assets ($418k) returned to the City of Saint John by Discover Saint John upon its winddown. As the funds came from the City's Destination Marketing Organization, it was felt that it was appropriate that the fund would be used to support initiatives that would attract visitors to the City. Select Criteria: • Proposal must demonstrate strong alignment with key City of Saint John strategic plans, including Council Priorities 2021-2026, Secondary Plan for the Central Peninsula, Plan SJ, City of Saint John 10-Year Strategic Plan (currently only in draft form). • Proposal must outline how the outcomes of the initiative will deliver a positive impact and contribute to additional or enhanced quality -of -life offerings to the Saint John community. This impact must highlight the nature of the new or enhanced service offering, the target audience, and the scale of the impact in the Saint John community. In addition, impact also encompasses how the new or enhanced offering integrates or supports marginalized residents who face additional barriers in accessing such offerings. Finally, impact also includes how a proposal contributes to our community's environmental sustainability and broader efforts to reduce Saint John's carbon footprint. • Proposal must illustrate an economic impact, including total investment, employment, spin-off activity, among others. • For projects larger than $50,000, the City will require a business plan to accompany the proposal. Examples of projects that have been committed funding since 2022. Saint John Theatre Company • Courthouse Project 41 10191 _fir 17 J lrrwl 1 GROWTH COMMITTEE REPORT M&C No. N/A Report Date February 16, 2023 Meeting Date February 22, 2023 Service Area Growth and Community Services Chair Killen and Members of Growth Committee SUBJECT. 2. 2023 0216 Draft Growth Committee - Affordable Housing Grant Policy Amendment. docx OPEN OR CLOSED SESSION This matter is to be discussed in open session of Growth Committee. AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Andrew Reid Jacqueline Hamilton Brent McGovern RECOMMENDATION Growth Committee recommends that Common Council amend the Affordable Housing Grant Program Policy, as presented to Growth Committee on February 22, 2023, to ensure viable projects are not excluded from consideration on technicality. EXECUTIVE SUMMARY Staff are requesting that the Affordable Housing Grant policy be slightly amended by adding a modified statement [as highlighted], to ensure that projects which are currently undergoing a planning approval process, but demonstrate a high level of project readiness, can be given due consideration by the Evaluation Committee during the scoring process. "6.1 Project Readiness Projects are prioritized by their "shovel readiness."A project must meet the following: a) For a project to be considered for the Affordable Housing Grant, all planning approvals [must have been applied for or] be in place. Prior to execution of a grant agreement with the City, planning approvals include confirmation that the project is in compliance with the Municipal Plan and Zoning By-law..." -2- PREVIOUS RESOLUTIONS On January 10, 2023, Common Council adopted the Affordable Housing Grant Program. REPORT Following the adoption of the Affordable Housing Grant Program, the first Grant Cycle was opened between January 101h to February 81h. The intention of the Grant Program was to prioritize municipal commitment of grant funds towards those projects that would have the largest impact and be at the highest level of readiness to proceed. The policy was adopted by Common Council as a standalone policy to distribute an $800,000 envelope of funding received from the Regional Development Corporation. Under Section 6.1 of the Policy, Project Readiness is defined as the following: "6.1 Project Readiness Projects are prioritized by their "shovel readiness." Prior to application, a project must meet the following: a) For a project to be considered for the Affordable Housing Grant, all planning approvals must be in place. Planning approvals include confirmation that the project is in compliance with the Municipal Plan and Zoning By-law..." Given the three -to -four -month process required for a Municipal Plan or Zoning By-law amendment, the policy sought to eliminate projects without these approvals at the application intake stage. The policy, however, does not adequately address projects which have a zoning by-law amendment in process. The proposed amendment seeks clarity on this aspect. During the first grant cycle, several applications received involved projects which were undergoing a Zoning By-law amendment process prior to the February 81n closure date. These projects have a high level of readiness and meet the intent of the policy, and therefore should not be screened out on the technicality of 6.1(a). Staff are recommending that the Grant policy, therefore, be amended to ensure that these projects can be given due consideration by the Evaluation Committee during the scoring process, given that the projects align with the objectives of the Grant policy. "6.1 Project Readiness Projects are prioritized by their "shovel readiness. "A project must meet the following: W -3- b) For a project to be considered for the Affordable Housing Grant, all planning approvals must have been applied for or be in place. Prior to execution of a grant agreement with the City, planning approvals include confirmation that the project is in compliance with the Municipal Plan and Zoning By-law..." STRATEGIC ALIGNMENT Common Council has established five priorities for their 2021-2026 term. Affordable Housing aligns with the following Council Priorities. Grow: • Population Growth o Grow our population at a rate of 2% annually by the end of Council's term. Belong: • Livable Neighbourhoods o Facilitate a mix of affordable housing in all of our neighbourhoods. SERVICEAND FINANCIAL OUTCOMES This amendment will not result in any service or financial outcomes. The amendment will help the municipality evaluate a broader list of applications, which would otherwise be screened out due to a technicality. This may in turn leverage additional grant programs such as the Rapid Housing Initiative. The Affordable Housing Grant program will utilize a one-time investment of $800,000 in operating funds as established in the 2022 budget adjustment. The $800,000 fund is a portion of funding that was allocated to the City from the Regional Development Corporation in the Spring of 2022 to support affordable housing initiatives. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Policy amendment was reviewed by Growth and Community Services, Finance, and the General Counsel Office. ATTACHMENTS Attachment 1—Amended Affordable Housing Grant Program K11.1 SAINT ►OHN Title: Affordable Housing Grant Program Policy Subject: Affordable Housing Grant Program Category: Growth and Community Services Policy No.: GCS- M&C Report No.: 2023-002 Effective Date: 10 January 2023 Next Review Date: 01 January 2024 Area(s) this policy applies to: Growth and Community Office Responsible for review of this Policy: Services Growth and Community Services Related Instruments: Policy Sponsors: M&C 2022-304 Affordable Housing Action Plan Commissioner of Growth and Community Services M&C No 2022-195 Finance Committee: Regional Development Corporation (RDC)/Federal Government Public Transit and Housing Fund Document Pages: This document consists of 7 pages. Revision History: Common Clerk's Annotation for Official Record Date of Passage of Current Framework:_ I certify that this Policy was adopted by Common Council as indicated above. Common Clerk Date Date Created: Common Council Approval Date: Contact: 2023-01-09 2023-01-09 Growth and Community Services Kul Contents 1. Program Background................................................................................................................................1 2. Policy Statement.......................................................................................................................................1 2.1 Policy and Program Evaluation...........................................................................................................1 3. Definitions.................................................................................................................................................1 4. Goals..........................................................................................................................................................2 5. Affordable Housing Grant Overview......................................................................................................... 2 5.1 Grant Description................................................................................................................................3 5.2 Grant Cycles........................................................................................................................................ 3 5.3 Eligible Expenditures...........................................................................................................................3 5.4 Disbursement of Grant Funds.............................................................................................................4 6. Project Eligibility Requirements................................................................................................................4 6.1 Project Readiness................................................................................................................................4 6.2 Project Eligibility..................................................................................................................................4 7. Grant Evaluation Criteria..........................................................................................................................5 7.1 Grant Committee................................................................................................................................5 7.2 Evaluation Criteria...............................................................................................................................5 7.3 Bonus Evaluation.................................................................................................................................6 8. Administration..........................................................................................................................................6 9. Budgeting and Payment of Grants............................................................................................................7 M-11 City of Saint John Affordable Housing Grant Program Policy 1. Program Background The following program provides a framework for increasing the number of affordable housing units in Saint John's residential inventory. The program is aligned with Federal and Provincial Programs and implements the objectives of the City's Affordable Housing Action Plan. 2. Policy Statement The City of Saint John supports the development of affordable housing throughout the City's Primary Development Area, as defined by the Municipal Development Plan. The purpose of the Affordable Housing Grant Program (AHGP) is to increase the number of affordable rental units on the City's housing market and ensure those units remain affordable, long term. 2.1 Policy and Program Evaluation The AHGP will be monitored throughout each grant cycle for number of affordable housing units committed. At the end of the first grant cycle, Staff will provide an update to Growth Committee that provides the total number of affordable units, the breakdown of unit structure, and the estimated timeline for construction and occupancy. 3. Definitions "Affordable Housing Rental Program" means the Program administered by the Province of New Brunswick's Department of Social Development to provide capital grant funding towards the creation of new housing units for low- and moderate -income households in New Brunswick. "Affordable housing unit" is defined by the Province of New Brunswick's Social Development Department (SD) through its Affordable Housing Rental Program and/or Canada Mortgage and Housing Corporation (CMHC). CMHC programs range in depth of affordability. In the case of CMHC's Rapid Housing Initiative, affordable housing unit means a unit that provides a minimum depth of affordability where tenants pay no more than 30% of their before -tax income on housing costs and the unit remains affordable for a minimum of 20 years. Affordable unit must meet, at minimum, the definition of CMHC's Co -Investment Fund, where affordable housing unit means a unit that must be less than 80% of the Median Market Rent and be maintained for a minimum of 20 years. "CMHC/Federal Funding Programs" means the suite of funding offered by Canada Mortgage and Housing Corporation which includes but is not limited to the National Housing Co -Investment Fund and Rapid Housing Initiative. "Construction costs, material or labour" means the total cost of construction of the building including site preparation, mechanical and electrical components. "Non-profit developer" means a corporation no part of the income of which is payable to or otherwise available for the personal benefit of any proprietor, member, or shareholder thereof. "For -profit developer" means a registered corporation that develops and provides housing. "Townhouse" means a building containing two or more dwelling units arranged side by side each with an independent exterior entrance and separated vertically by a common wall extending from the foundation to the roof. "Vacant building" means the building has been vacant for at least one year and was either (1) previously used as an institutional building, or (2) has a minimum of 20% floor space that lacks basic facilities or is substantially damaged to the extent that the new facilities must be installed or the new components must be replaced or reconstructed to meet the By-law Respecting Standards for Maintenance and Occupancy of Buildings and Premises. 4. Goals Success of the AHGP will be determined by the number of affordable housing units to which the Program contributes and depth of their affordability. The Affordable Housing Grant Program is designed to achieve the following outcomes: • Address the following gaps in the local housing continuum identified in the Affordable Housing Action Plan: Supportive/special needs housing, housing to the most vulnerable households, and affordable rental housing; • Fulfilling the Affordable Housing Action Plan's principle of promoting public investment for public benefit; • Effective and meaningful distribution of funds to shovel -ready projects; • Supporting non-profit housing projects in providing long-term affordable housing options; • Incentivizing the use of the Province's Affordable Rental Housing Program; and, • Incentivizing deeply affordable housing units 5. Affordable Housing Grant Overview The Affordable Housing Grant provides additional funding to projects approved under the Province of New Brunswick's Affordable Rental Housing Program and CMHC funding Programs. It is designed to provide additional funds to non- and for -profit developers via a "top up" grant to be used to directly impact the success and sustainability of the affordable dwelling unit. The Affordable Housing Grant will prioritize projects that meet the project readiness definition described in section 6.1 and are experiencing fiscal constraints. 5.1 Grant Description The Affordable Housing Grant consists of two tiers of grants based on non- and for- profit developers. Each tier provides a baseline grant and opportunity to access additional funding for innovative solutions to identified market gaps or issues. a) Tier 1: Non -Profit Development A Tier 1 grant base amount of $10,000 per affordable unit to a maximum of $200,000 per project is available to any non-profit developer that meets the program's eligibility requirements. An additional $50,000 is available in bonus funds for market gap solutions. Market gap solutions are determined by the City's Grant Committee. b) Tier 2: For -Profit Development A Tier 2 grant base amount of $8,000 per affordable unit to a maximum of $160,000 per project is available to any for -profit developer that meets the program's eligibility requirements. An additional $50,000 is available in bonus funds for market gap solutions. Market gap solutions are determined by the City's Grant Committee. 5.2 Grant Cycles a) Grant Cycle 1 opens after Council's adoption of the AHGP and closes after 30 days. b) Grant Cycle 1 prioritizes projects according to the highest point value awarded in Section 7.1 and 7.2. If there are remaining funds that have not been committed after 30 days, a second cycle will open and run for 90 days before closing and so on until all funds are committed. c) Funds may be committed during the second and subsequent grant cycles, previous to the 90 day cycle closing to ensure an expedited process for shovel -ready projects. 5.3 Eligible Expenditures a) The following expenditures are eligible under the Affordable Housing Grant: • Construction costs, materials; • Construction costs, labour; • Construction costs, other; at the discretion of the City's Staff Committee; • Consultant fees for professional services (e.g. drawings and design); and • Shared amenity costs such as appliances for shared laundry facilities, appliances or equipment for shared spaces like community rooms, storage or bicycle lockers, or other expenditures at the discretion of the City's Staff Committee. The cost of individual unit furnishings including furniture and appliances are not eligible. !II 5.4 Disbursement of Grant Funds a) The Affordable Housing Grant is disbursed upon completion of the project and issuance of an occupancy permit. b) Substantial revisions to the building permit submission attached to the application form, including but not limited to the reduction in number of affordable units, may void the application or require the application be resubmitted. 6. Project Eligibility Requirements 6.1 Project Readiness Projects are prioritized by their "shovel readiness." A project must meet the following: a) For a project to be considered for the Affordable Housing Grant, all planning approvals must have been applied for or be in place. Prior to execution of a grant agreement with the City, planning approvals include confirmation that the project is in compliance with the Municipal Plan and Zoning By-law. b) The project must be aligned with the overall vision and objectives of the City's Affordable Housing Action Plan. c) Projects are encouraged to attach their building permit application to the grant application. The project will be considered ineligible should an applicant not obtain a building permit for the project within 12 months of applying for a grant, provided the applicant has participated in a pre -application meeting. d) Projects which have undertaken site preparation work or obtained a building permit but have not advanced past the pouring of foundations are eligible to apply for an Affordable Housing Grant. e) Confirmation of project readiness will be determined by City Staff at the time of the grant application. 6.2 Project Eligibility Each project shall meet the following criteria prior to entering into a grant agreement for an Affordable Housing Grant with the City of Saint John: a) The project shall be located within the Primary Development Area as defined by the City's Municipal Plan; b) The project shall be located within an Intensification Area as defined by the City's Municipal Plan or within a 1 kilometre radius of a transit stop; !9 _►1P c) The project shall be appropriate to the area as determined by compliance with the Municipal Plan and Zoning By-law; d) Proof of funding sources including confirmation of Federal or Provincial funding and/or confirmation of funds from a Canadian Financial Institution shall be provided. The project must have received a letter of support through the Province's Affordable Rental Housing Program or a letter of intent through a CMHC Funding Program. e) The Grant Committee reserves the right to determine whether the application is complete or incomplete. 7. Grant Evaluation Criteria 7.1 Grant Committee Each Affordable Housing Grant Application is evaluated by a committee of Staff. The role of the Committee is to confirm eligibility of applications and evaluate each application in the context of the Policy criteria contained within this policy. a. The Committee shall be comprised of, at minimum, one Staff from the Department of Finance; one Staff from the One Stop Development Shop; two Staff from Growth and Community Development Services; and one Staff that represents the City's Legal Counsel. Membership in the Committee is not to exceed 7 Staff. b. Members of the Committee shall be approved or removed by the Commissioner of Growth and Community Services. c. The Grant Committee will meet to review applications as needed at the closing of the first grant cycle, and as needed during each subsequent grant cycle according to the evaluation criteria. d. Funding will be committed in the order of the projects that score the highest number of points according to the evaluation criteria. Eligible projects that are not selected during the first cycle may be added to a waitlist and will be evaluated against projects in the subsequent grant cycle. 7.2 Evaluation Criteria To determine priority of funding per each grant cycle, each application will be evaluated under the following point structure. a. Affordable Unit Count (1 point per unit) b. Project is located within an Intensification Area as defined by Schedule A of the Municipal Plan (5 points) c. Application includes a building permit submission with full set of drawings, including site plan and floor plans or letter of commitment from the Department of Social Development (5 points) !193 7.3 Bonus Evaluation An additional $50,000 is available per project to support innovation and market gap solutions. a. Three Bedroom Units or Townhouses A project proposing one or more affordable three -bedroom units or townhouse units are eligible for an additional $2,500 per unit up to a maximum of $50,000. (1 point per three -bedroom or townhouse unit) b. Retrofitting Existing Buildings A project which retrofits a vacant building into affordable units is eligible for an additional $5,000 per unit up to a maximum of $50,000. (0.5 point per retrofitted unit) c. Accessibility Standards A project which achieves better than minimum standards for accessibility towards new development or retrofitting is eligible for an additional $2,500 per unit up to a maximum of $50,000. (1 point per each additional accessible unit on top of provincial requirement) d. Energy Efficiency Project seeking to provide a high degree of energy efficiency to ensure long term affordability by meeting 2017 National Energy Code requirements will receive up to $50,000. (3 points) e. Other Other gaps identified by the applicant may be considered by the Committee for a maximum of $2,500 per unit up to a maximum of $25,000. 8. Administration a. Applications for the Affordable Housing Grant shall be made by completing an application form (Attachment 1 —Application Form). b. Applications may be approved subject to the approval of a building permit. c. The Committee's decisions on applications are final. d. Applications and grant disbursement are subject to fund availability. e. Legal names of the property owner(s) are required and if an applicant is acting on behalf of the owner, property authorization from the owner of the property. f. Applications will not be considered if construction has already commenced on the project, as defined by the date at which the pouring of the footings or foundation has begun. C: g. Once a building permit has been applied for, the developer shall enter into a grant agreement with the City that outlines the terms of the grant disbursement. The agreement may consider additional requirements the City determines to be necessary to secure the long-term affordability of the eligible dwelling units (Attachment 2 — Grant Agreement Template). h. All costs associated with the preparation and submission of an application under this Policy are the responsibility of the applicant. The City shall not pay any costs incurred by an applicant in the preparation and submission of an application under this policy, or any costs incurred in relation to the execution and delivery of a Grant Agreement. Fulfillment of bonus criteria which was applied for may be audited at the expense of the applicant upon project completion. 9. Budgeting and Payment of Grants a. The total grant cannot comprise more than 50% of the overall construction costs as determined at the time of building permit application; b. The City will only enter into a Grant Agreement the total value of which does not exceed $250,000 per project. c. Notwithstanding Section 5.4(a), disbursement of funds may occur earlier, prior to issuance of an occupancy permit, should a special need arise. A business case must be provided to the Grant Committee. The terms and conditions of disbursement will require Common Council approval through a unique grant agreement. d. Should a grant expire, the funds allocated to that project will revert to the Grant Reserve Fund and the next eligible project will be evaluated. e. Prior to payment of any grant under this Policy, the City may withhold payment should any of the following be determined: i. The property taxes and/or water and sewage fees for the property have not been paid in full, or, ii. The property is in violation of City By-laws including but not limited to the Building By- law, Zoning By-law, or Municipal Plan. III !l+91 Proiect Power: how it extracts wealth Example: Apartments -� Provides Human Living Conditions I People desire to live there/ Use location I Embedded Opportunities to create wealth (management) Project Responsibility I Acts and Regulations { Canada} (Province,) {Municipality}. {Condo), {Leases} -9 Minimum Standards {Owners desires can exceed these Standards} Project Method Rents for {Space + Service} less taxes and operational expenses Human/ System to manage operational issues Fire Plan, Other Emergency Planning I Others Project Types Maintenance Plan 1 Business. Tourist, Resale,Storage Tenant Management Plan I Manufacturing, Product, LP content I Insurance Plan Assembly, Institutions, Recreation Contractors Powers Supplier Powers Manages the sub -components of the contract -� Existing Supplies Value design based on current world conditions I Rates of Supply Generation I Existing Infrastructure Process of Creating Supplies Existing Infrastructure Contractor Responsibility Suppliers' Responsibility I Acts and Regulations { Canada, ...all } I Acts and Regulations { Canada} I Work Safe Requirements Work Safe Requirements/ Environment -� Technical Relevant Experiences. Product regulation performance (Standards of Operations and Accounting Product Information acceptable usage Contractors Method Suppliers Method Local and International Networks Local and International Networks Delegation to 3rd parties Delegation to 3rd parties Institutional knowledge collection Institutional knowledge collection Organizational and Execution I Organizational and Logistical Management Economic Management Sales Teams Power of the Regulators and Communities Project Input Acts and Regulations-BLandl Location Codes -liOperationlUse Standards-BNormal or Pushing Limits References /Special Conditions Field AHJ -liCurrent Market Landscape Existing Infrastructure Contract Documents �;— Admin Regulators Responsibilities � Long term reduced operating costs Regulators' Methods I Public Safety I Plans Review Public confidence in technology Onsite Review Public confidence in the system 3rd Party Oversight Requirements Community Planning Project Input Power I Act's and Regulations 3rd Party Citizens I Responsibility I Community Functionality and Growth pre -accepted Res Method -� Organlzatlon Longterm Accemability What is the Power of the Desianer 1—Tra.- a nout $$$e$rs in Acts and Regulations �Timeframe 1 $$$ uvallable Project AHJ -BMaterial Selection tional Restrictions Interior and Exterior /Field AHJ /Local Techniques Limitations Appearances -B Contractor/Owner Restrictions /Value/Cost Saving Thinking Isimilar or Acceptable 11'rofession Design Knowledge Liability Management Finishes Designers Responsibility y Uh er Long term Reliability {Within Code Accepted Standard of Practice) Regulator Input Short term functionality Operational Restrlctlons Adaptable to Economic Conditions �So —entatlon 9 Economic Local Knowledge IlAvailabilityfor FAQ Designer's Methods I Codes and Standards Design meeting about each component and their budgets Applied Science and Technology I Review of Installation I Contract Document/Authority -9 Verification of functionality I Review of Installation ProceduresJSign Off of compliance and acceptability Owners' Powers I Control each element of the contract phase with a positive or a negative impact. -� More, let the market figure it out, the better on the issues that the market handles that work issue I Long term vision control, light on means and methods 3rd Party Interests Owners' Responsibility I Insurance & Banking I Provide funding for the project design Risk Management I Provide engagement effort at critical points -� Asset Management I Provide short and long term guidance on project operational decisions and direction Owners' Methods cogitandi consilia, yen! vidi viol vs semper Invictus vs vincer vince Delegation to 3rd parties Adoption of Pre -Existing Systems from 3rd party sources 3rd Party or First Person Experience of Means and Methods that function Every project is just a cooking recipe, but buildings are more complex. and more safeguards I Creating new systems of expectations to established a niche within the marketplace and influence it. Tenants', Users' Powers Pre -Existing Expectations -B Buying or use the product I Management of the Regulators and Community Planning {Voter) I Pre-Exlsting Knowledge or Understanding -1, Pre -Existing Expectations Tenants' Responsibility ReReulatorsEnd of Life Cycle Provide funding for the project operation 4mrted Lony-term a omplaints Follow Community Rules and Guidelines Positive word of mouth generated from project I Maintaining status quo or improving it. Designer &Contractor End of Life Cycle Limited Long-term Call Backs Tenants' Methods of Problem Solving Positive word of mouth generated from project Acceptance and Avoidance End of Owner Life Cycle I Rejection and Confrontation Tenant's Retention Rate, $ per sgft I Simple and Easy (Optional 3rd party help) Re -Sale Valuation Long and with (Optional 3rd party assistance) Building Maintenance Information Community Impacts or Adjustments Provincial Seals What is a Project, what does it mean? From the Stakeholders Point of View? $$ Generated for the stakeholders Funding Meets the Standards of the stakeholders Personal and Community Lessons Learned What is a Project, what does it mean? Land Shell I Function-�Restrictions lExtractionIContinuation(Life Cycle) Landes Foundation/Super Structure Extediarllnterior Appearance I Roof & Walls a 7�Exterierllnterior Function & Resiliency a -liType (Materials) .4; Interior &Exterior Sub -Systems Ceiling & Walls o JPerformance Requirements Site Conditions Finishes and Tirm $$ Generated for the stakeholders Desires {Profit Potential, Longterm Marketing, Other} Contractor & Suppliers Availability {Labour, Material, Tools} Requirements {Designer/Regulations/Common Sense Thinking} Economics {Money to be extracted for their work} Contractor Contract Documents �— Admin Suppliers -Labour I Tools (Affects the speed of install) Sub-Suppllers Training (Affects the rate of Install) Logistical Management Safety (Effects long/short term liability reduction) Manufacture Technique Modification (Affects rate of assembly) {Willingness} -� Adjusted to suite Motivation (Affects rate of assembly) {Willpower} I Department of Environment +Admin and Overhead /Pensions (Affects rate of accountability ) {Happiness} -� Pre -Investment Capital What is a Project, what does it mean? From a Regulator Point of View? $$ Generated for the stakeholders Desires {Increase # of Longterm Citizens, which are Good} Availability {Integrate LP to improve Citizens Potential} Regulators & Communities Requirements {Regs-Bylaws){+++for Area,local and not} Economics {Using local materials and labour it possible} Existing Infrastructure--,g-Contract Documents._Future Infrastructure �— Admin Building Inspection Fire Inspection & ub System Inspection 6 -B Operational Safety Exist ng Infrastructure: Recycling Quality Control overall Road, Mail, Power, Internet, Phone Prevention/ General Worker JInstall Min Standard' Emergency Services Review ihNater,Garbage,Stormwater,Sewer, 6Life Safety, Property ro cc Ion, Others Safety,Security, Social Network, etc... Pic ,Garba ga p � Neighborhood Cohesiveness Sub System kiragerrent JSno. Removal Event Planning and Communication I Civilization Systems iVhat is a Project, what does it mean? From a Designer Point of View $$ Generated for the stakeholders Designer Desires I Ability to use built up education productively Availability I Scheduling of time for high quality available performance Requirernentsi Local Regulations and Materials Restrictions Economics -� Local Materials & Labour and Organization Chains Overall System Integration Contract Documents .— Admin Overall System Admin and Overhead I Sub -Systems Pre -Investment Capital I System for solving project design problems Sub -Designers I System for creating documents -B Environmental Requirements System for management documents Regulation Requirements System for Quality Control of onsite conditions Operational Requirement -� System for inspection of onsite conditions Value Saving Requirement I System for inspection of onsite conditions Owners Requirement What Is a Project, what does It mean, from and Owners' point of Vlew? $$ Generated for the stakeholders Owner Desires I Ability to compete in the local market Availability I Schedule of time with available cashflow Requirements Local Regulations, Local Desirability Economics Local Supply and Demand Overall System Operation Project & Contract. Documents �— Admin Operational Guideline for System Sub -Systems Concerns Sub -Systems Weather Maintenance Sub-Tenants/Operation Sub Component Maintenance Environmental Requirements Regulation Requirements I Social Operating Conditions (Regs) Operational Requirement I Tenant /Usage Requirements Value Saving Requirement Value Gambles/ Operating Principles Owners Requirement Economic Value for Investment What are some ^types of Tenant Wants ? Pre 1867 On property power generation Economic Safe Living which allows for opportunities to enjoy life Rural & Urban Community Feeling of Safety and Order 4 walls and a Roof As little negative AHJ human interaction as possible Post 1880 Electrical Opportunities to minimize costs and maximize time valu Post 1920,s Phone Minimum number of unacceptable conditions Post 1941 N.B.C.0 Noise Post 1962 Trans -Canada Smell Post 1970 Environment Sigh[ Post 1990 Internet Touch Post 2015 Energy Systems "No Mental Health or Physical Conditions' , No side effects IPast 2022 Upgrade Workshops Built in options where Tenants can create value in there property without Sewing Area having to work. A point's system to track work that needs to be done so Growing Area that tenants can "earn" additional value, and reduce the operating costs Gym Area of the location or improve the overall atmosphere of the living conditions, Storage Area work with the tenants as a resource that needs guidance and leadership Assembly Area 46 Understanding the Recipe of Construction Projects Johnson Engineered Solution Limited co�a 323 Maple Row E2M 2A4 Saint Jnlm,N6 Canada 506-635-4996 email solution@nbnet.ab.ca Fax 506-672-5185 RS- April 4 2022