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2022-12-13 Growth Committee Agenda Packet - Open Session�B City of Saint John Growth Committee - Open Session AGENDA Tuesday, December 13, 2022 11:30 am 2nd Floor Common Council Chamber, City Hall 1. Call to Order 2. Approval of Minutes 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 6. Business Matters 6.1 2023 Neighbourhood Service Agreements 6.2 Community Centre Service Agreements 7. Referrals from Common Council 8. Adjournment Pages 1 - 40 41 - 76 W, f GROWTH COMMITTEE REPORT Report Date December 12, 2022 Meeting Date December 13, 2022 Service Area Growth and Community Services Chair Killen and Members of Growth Committee SUBJECT: 2023 Neighbourhood Service Agreements OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jen Reed/Lori Lambert Jacqueline Hamilton Brent McGovern RECOMMENDATION It is recommended that the Growth Committee endorse the following recommendations for Common Council: 1. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and P.U.L.S.E. (People United in the Lower South End), Inc., for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix 'A' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 2. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and Crescent Valley Resource Centre Inc. for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'B' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 3. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and ONE Change Inc. for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'C' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 4. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and Carleton Community Centre, Inc., for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'D' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 5. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and the TRC (The Resource Centre) for Youth in Greater Saint John, Inc., for a period of four (4) years, from January 1, 2023 until December 31, 2027, as outlined in Appendix'E' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 6. Resolved that the parties renew the agreement in consideration for the annual grant of $25,000 between the City of Saint John and the Saint John Learning Exchange Ltd. (Waterloo Village Neighbourhood Association) for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix W of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. 7. Resolve that the parties renew the agreement in consideration for the annual grant of $22,000 between the City of Saint John and Saint John Human Development Council Inc. (Around the Block Community Newspaper) for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix'G' of this report and that the Mayor and City Clerk be authorized to sign all necessary documentation. EXECUTIVE SUMMARY The City of Saint John began operational funding support of service providers within its five (5) priority neighbourhoods in 2008 through the Neighbourhood Stimulation Grant Program. Service agreements were established in 2016 to further ensure the sustainability of these neighbourhood associations and the valued services they deliver to the city's most vulnerable residents. While each neighbourhood is unique, services delivered by these associations are essential to alleviate the effects of poverty and meet the most basic quality -of -life needs of residents. Services include: recreation, art & culture, food security, social engagement, education, health & wellness, provision of goods, employment & skill building, communication & promotion, advocacy, and general support services. Each agreement requires a minimum of 1,500 hours of service delivery. 'Hours of Service Delivery' mean the total sum of all public -facing services and programs offered within the Association's operating hours. These service hours include volunteer K offerings and community partnerships with service providers (i.e., nurse practitioners for flu shots, food pantry, social services referrals, income tax assistance). Renewal of these agreements, with a modest increase in total sums, represents the City's ongoing commitment to its Priority Neighbourhood Service Providers. While today's agreements do not require the original condition for associations to demonstrate 50% of revenue streams from other sources, it is important that they not rely solely on the City's funding alone for operations. Municipal support is intended to allow service providers to leverage funding from other sources in order to strengthen their capacity and meet the evolving needs of the community. Funding for the agreements recommended in this report totals $172,000 and is included in the proposed 2023 General Fund Operating Budget. REPORT Background Since 2008, the City of Saint John has supported a grassroots neighbourhood approach to alleviate the effects of poverty for residents living in these focused areas. Annual funding through the Neighbourhood Service Agreements supports operational and program costs for seven service providers whose primary objective is to connect citizens to resources aimed at improving their quality of life. The following service agreements were renewed for a two-year term scheduled to expire on December 30, 2022: • P.U.L.S.E. (People United in the Lower South End) • Crescent Valley Resource Centre Inc. • O.N.E. Change Inc. • The Learning Exchange, Inc. (Waterloo Village Neighbourhood) • TRC (The Resource Centre) for Youth in Greater Saint John, Inc. One-year terms were established with the following two organizations, also scheduled to expire on December 30, 2022: • Around the Block Community Newspaper • Carleton Community Centre Inc. This past year, Community Services staff performed an evaluation of all service agreements, renewals and annual reports in order to ensure that existing agreements reflect the needs of each community and to establish the ongoing capacity of service providers. Staff developed K3 service deliverables and targets to more effectively capture the impact of these valued programs and services. Terms have been added to each of the renewal agreements in order to adequately evaluate and celebrate the achievements of service providers. These include a minimum number of service hours, completion of an annual community needs assessment survey, completion of a revised evaluation tool, and more frequent meetings with Community Services staff as well as quarterly meetings with the collective of neighbourhood service providers. Service Providers P.U.L.S.E. (People United in the Lower South End) P.U.L.S.E. Inc (People United in the Lower South End) is a neighbourhood action group established in 2008. P.U.L.S.E. offers daily support services and programs that address the needs of lower south end residents, including food security, tax and health care clinics, and various outreach services. The association has been instrumental in neighbourhood revitalization efforts, including Rainbow Park Development, the South End Community Garden, Memorial Garden, and community clean ups. They host and participate in activities year-round to engage neighbourhood residents and foster community pride. Further details of their plans for utilization of the funds are outlined in Appendix A of this report. Crescent Valley Resource Centre Inc. The Crescent Valley Resource Centre (C.V.R.C.) was established in 2008. The CVRC offers free programming and services aimed at building leadership and resiliency in individuals and families in the neighbourhood. Food security programs promote nutrition through a food purchase club, healthy breakfast program, and food preparation classes. CVRC also supports wellness and active living through youth recreation programming and its bike share program. The City's Service Agreement Funding supports staffing and programming at their resource centre located on MacLaren Blvd. Further details of their plans for utilization of the funds are outlined in Appendix B of this report. ONE Change Inc. The O.N.E. Change Inc. was established in 2006 to serve the residents of the Old North End neighbourhood. The City's Service Agreement Funding supports the position of the Neighbourhood Coordinator who plays a critical role in the development and delivery of programs and services for residents. As the operator of the C.E. Nick Nicolle Community Centre, the Centre has become the hub for residents to access programs and services to improve their quality of life. This includes food security initiatives as well as the delivery of programs to assist all ages to achieve education and employment goals. CI Further details of their plans for utilization of the funds are outlined in Appendix C of this report. Carleton Community Centre Inc. The Carleton Community Centre Inc. officially began its Neighbourhood Service Agreement in 2020. The Community Centre has been the neighborhood hub in the Lower West of Saint John for decades, offering social, recreational, and basic needs services/programs. Programs such as its Grab & Go supper and emergency food pantry alleviate food insecurity for residents. The Centre also offers free tax return services, public access to the internet, and ongoing one-on- one support and referral services to residents who face housing instability, mental health crisis, employment issues, and literacy/numeracy barriers. Further details of their plans for utilization of the funds are outlined in Appendix D of this report. TRC (The Resource Centre) for Youth in Greater Saint John, Inc. Open to youth 13-18 years of age, TRC's programs allow an opportunity for teens to build trusting relationships with the qualified staff and encourages youth to participate in pro -social activities while building their social and emotional competencies. High quality programs are delivered with intentional and targeted social and emotional learning in a relationship, youth - driven environment. Youth who attend are from various backgrounds and learn to navigate different social norms, develop their problem solving, critical thinking, interpersonal & intrapersonal skills, and social awareness. Further details of their plans for utilization of the funds are outlined in Appendix E of this report. Waterloo Village Neighbourhood Group The Waterloo Village Neighbourhood Group was established after being identified as one of the five priority neighbourhoods in 2005. The Village aims to strengthen the vibrancy and resiliency of its neighbourhood through community outreach. Partnerships with local service providers including The Learning Exchange and Stone Church allow the group to deliver food security programs and to connect directly with residents to refer them to essential services. Further details of their plans for utilization of the funds are outlined in Appendix F of this report. Around the Block Around the Block is a free community newspaper that reports on the good news stories and celebrates the successes and triumphs of the five priority neighbourhoods. The first issue of Around the Block was distributed in October 2008. It is hosted by the Human Development 61 Council who assumes supervisory responsibilities for the newspaper coordinator. The editor collaborates with residents, non -profits, business and government sectors to communicate, educate and celebrate the initiatives and achievements of the Priority Neighbourhoods. The paper is published six times a year. Further details of their plans for utilization of the funds are outlined in 'Appendix G' of this report. Staff Recommendations City staff recommend the following amendments to all service agreements: • Completion of annual community needs survey • Monthly meeting with Community Service staff • Quarterly meetings among collective of neighbourhood service providers • Meet assigned target levels of service • Complete annual evaluation of programs and services • Clear terms on city recognition and public promotion of programs For the following five service providers of the City's Neighbourhood Service Agreements; • P.U.L.S.E.; • Teen Resource Centre; • Carleton Community Centre; • O.N.E. Change Inc.; • Crescent Valley Resource Centre; City staff recommend extending the term of the agreements from two years to four years. A longer term supports the sustainability of their operations and programs, allowing associations to grow and develop as well as leverage other sources of funding. City staff recommend funding of $25,000 annually for each year of the agreement. For Waterloo Village Neighbourhood Group c/o The Learning Exchange, Inc. City staff recommend a renewal agreement of $25,000 for 1 year. Without an established non-profit, the agreement for services offered in Waterloo Village is currently hosted by The Learning Exchange. As partnerships within the community have evolved, it is anticipated that a new agreement will be established in 2024 with a community partner more closely aligned with the daily services and needs of residents. C.1 A renewed one-year term for 2023 with the current host, the Learning Exchange, will allow time for staff to work with a new host to establish a plan for the Waterloo Village Neighbourhood and a governing body to guide and develop the services provided by the neighbourhood connector and partners. For Around the Block Community Newspaper City staff recommend a renewal agreement of $22,000 for 1 year. The City of Saint John has funded this free community newspaper since 2008. With a steady decline in print media readership and the rise of social media as a primary source of information, City staff will administer an evaluation of the readership and community impact of the newspaper. City staff will return with recommendations based on the outcomes of the evaluation. PREVIOUS RESOLUTION March 8, 2021— RESOLVED .8 That as recommended by the City Manager in the submitted report M&C 2021- 056: Neighbourhood Service Agreements, Common Council approve the following: 1) Common Council approve service agreements with the Priority Neighbourhood Association's identified in this report, and that; 2) The City Solicitor be directed to prepare all necessary documents outlining the terms and conditions for specific Service Agreement with each Neighbourhood Association, and that; 3) The Mayor and City Clerk be authorized to sign any required documentation. STRATEGIC ALIGNMENT Service agreements for the priority neighbourhoods align with the following priorities of Common Council: BELONG: The Service Agreements support 'Livable Neighbourhoods' by strengthening neighbourhood groups that offer programming to the community and; The Service Agreements support a 'Vibrant City' by fostering diversity and inclusion. • PERFORM: The Service Agreements support 'Core Service Delivery' by working together to efficiently deliver public service. rA These agreements also support PlaySJ's vision of providing recreational services and programs through the community partnership model. SERVICEAND FINANCIAL OUTCOMES The annual funding amounts indicated in the recommended agreements are in alignment with the proposed 2023 General Fund Operating Budget. The four-year term agreements are for an annual sum of $25,000 with no increase year over year. The funding amounts are as follows: P.U.L.S.E. (People United in the Lower South End) $25,000 Crescent Valley Resource Centre Inc. $25,000 ONE Change Inc. $25,000 Carleton Community Centre, Inc. $25,000 RC (The Resource Centre) for Youth in Greater Saint John, Inc. $25,000 Saint John Learning Exchange Ltd. (Waterloo Village Neighbourhood Association) $25,000 Saint John Human Development Council Inc. (Around the Block Community Newspaper) $22,000 �OTAL: $172,000 INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS • The City of Saint John's General Counsel reviewed the renewal service agreements attached to this report. • This report was reviewed by the City of Saint John's Finance Department. • The City of Saint John's Finance Department reviewed the funding model • The City of Saint John's Communication Department were consulted regarding recognition of city by the service providers. • Reports were submitted by the service providers to inform recommendations from City staff. • The City of Saint John Growth and Community Services Department reviewed evaluations and terms of the agreements with groups. E:3 ATTACHMENTS Appendix A — P.U.L.S.E. Renewal Agreement Appendix B — Crescent Valley Resource Centre Renewal Agreement Appendix C— ONE Change Inc. Renewal Agreement Appendix D — Carleton Community Centre Inc. Renewal Agreement Appendix E —TRC (The Resource Centre) for Youth Renewal Agreement Appendix F — Learning Exchange - Waterloo Village Assoc. Renewal Agreement Appendix G — Human Development Council - Around the Block Renewal Agreement THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: P.U.L.S.E. (People United in the Lower South End), INC., a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on March 8, 2021, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational and Project Support for the calendar years 2021, 2022; AND WHEREAS pursuant to a Common Council resolution adopted on March 8, 2021, the City and the Association entered into an agreement dated April 1, 2021 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; Revival and Renewal Agreement: 2023 - 2027 10 AND WHEREAS P.U.L.S.E. and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 b. is amended by deleting the existing section and replacing it with the following: 3 b. Provide a staff liaison from the Community Services division to meet on a regular basis with the Association to support the planning and achievement of its goals. b. Section 3 c. is amended by deleting this section and replacing it with the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. c. Section 4 a.i. is amended by deleting the existing section and replacing it with the following: 4 a.i. Enhance food security through the delivery of emergency food provision initiatives, food purchase club, food preparation programs, and the maintenance of a community garden. d. Section 4 a.ii. is amended by deleting the existing section and replacing it with the following: 4 a.ii. Provide free assistance for low-income residents to complete tax returns and other applications to access eligible grants, benefits, subsidies and services. e. Section 4 cis amended by deleting the existing section and replacing it with the following: 4 c. Administer an annual community needs assessment survey and share its results with Community Services staff. f. Section 4 d is amended by deleting the existing section and replacing it with the following: 4 d. Complete annual programming and financial report according to the guidelines of The City. g. Section 4 is amended by adding the following Section 4 g. 4 g. Services detailed in this agreement are accessible to neighbourhood residents on a regular basis, including scheduled office hours, totalling a minimum of fifteen hundred (1,500) service hours per year. Revival and Renewal Agreement: 2023 - 2027 11 II. Defined Terms a. 'Service Hours' means the total sum of all public -facing services and programs offered in addition to and within the Association's operating hours. (The sum is generally calculated on a weekly basis.) III. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for four (4) years from January 1, 2023 to midnight of December 31, 2026; IV. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; V. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000.00 in one lump sum payment, on or before March 31 of each calendar year of the Agreement; VI. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED ) P.U.L.S.E. (People United in the Lower South End), INC. In the presence of: Per Heather Chase THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: 2022 Revival and Renewal Agreement: 2023 - 2027 12 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Heather Chase, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of P.U.L.S.E., Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal P.U.L.S.E., Inc, is the corporate seal of P.U.L.S.E., Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Heather Chase" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Heather Chase Commissioner of Oaths Revival and Renewal Agreement: 2023 - 2027 13 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CRESCENT VALLEY RESOURCE CENTRE, INC., a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on March 8, 2021, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational and Project Support for the calendar years 2021, 2022; AND WHEREAS pursuant to a Common Council resolution adopted on March 8, 2021, the City and the Association entered into an agreement dated April 12, 2021 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; Revival and Renewal Agreement: 2023 - 2027 14 AND WHEREAS the Association and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 b. is amended by deleting the existing section and replacing it with the following: 3 b. Provide a staff liaison from the Community Services division to meet on a regular basis with the Association to support the planning and achievement of its goals. b. Section 3 c. is amended by deleting this section and replacing it with the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. c. Section 4 a.i. is amended by deleting the existing section and replacing it with the following: 4 a.i. Enhance food security through the delivery of emergency food provision initiatives, food purchase club, food preparation programs, and the maintenance of a community garden. d. Section 4 a.iii. is amended by deleting the existing section and replacing it with the following: 4 a.iii. Support literacy through social and learning activities for residents. e. Section 4 a.iv. is amended by deleting the existing section and replacing it with the following: 4 a.iv. Support recreational and wellness needs of residents and youth through the delivery of a summer playground program and bike share program. f. Section 4 b.i. is amended by deleting the existing section and replacing it with the following: 4 b. i. Provide free assistance for residents to complete tax returns and other applications to access eligible grants, subsidies and services. g. Section 4 c. is amended by deleting the existing section and replacing it with the following: 4 c. Administer an annual community needs assessment survey and share its results with Community Services staff. Revival and Renewal Agreement: 2023 - 2027 15 h. Section 4 is amended by adding the following Section 4 g. 4 g. Services detailed in this agreement are accessible to neighbourhood residents on a regular basis, including scheduled office hours, totalling a minimum of fifteen hundred (1,500) service hours per year. i. Section 4 is amended by adding the following Section 4 h. 4 h. Complete annual programming and financial report according to the guidelines of The City. I. Defined Terms a. 'Service Hours' means the total sum of all public -facing services and programs offered in addition to and within the Association's operating hours. (The sum is generally calculated on a weekly basis.) II. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for four (4) years from January 1, 2023 to midnight of December 31, 2026; III. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; IV. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000.00 in one lump sum payment, on or before March 31 of each calendar year of the Agreement; V. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: CRESCENT VALLEY RESOURCE CENTRE, INC. Per Roberta Clark THE CITY OF SAINT JOHN Revival and Renewal Agreement: 2023 - 2027 16 Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: . 2022 Revival and Renewal Agreement: 2023 - 2027 17 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Roberta Clark, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of Crescent Valley Resource Centre, Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal Crescent Valley Resource Centre, Inc., is the corporate seal of Crescent Valley Resource Centre, Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Roberta Clark" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Roberta Clark Commissioner of Oaths Revival and Renewal Agreement: 2023 - 2027 18 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE ONE CHANGE INC., a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on March 8, 2021, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational and Project Support for the calendar years 2021, 2022; AND WHEREAS pursuant to a Common Council resolution adopted on March 8, 2021, the City and the Association entered into an agreement dated March 25, 2021 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; AND WHEREAS the Association and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2027; Revival and Renewal Agreement: 2023 - 2027 19 NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: Defined Terms a. 'Service Hours' means the total sum of all public -facing services and programs offered in addition to and within the Association's operating hours. (The sum is generally calculated on a weekly basis.) II. The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 b. is amended by deleting the existing section and replacing it with the following: 3 b. Provide a staff liaison from the Community Services division to meet on a regular basis with the Association to support the planning and achievement of its goals. b. Section 3 c. is amended by deleting this section and replacing it with the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. c. Section 4 a.i. is amended by deleting the existing section and replacing it with the following: 4 a.i. Provide education and workforce training opportunities. d. Section 4 a.ii. is amended by deleting the existing section and replacing it with the following: 4 a.ii. Enhance food security through the delivery of emergency food provision initiatives, food purchase club, food preparation programs. e. Section 4 a.iii. is amended by deleting the existing section and replacing it with the following: 4 a.iii. Advocate and communicate on behalf of the community. f. Section 4 b.i. is amended by deleting the existing section and replacing it with the following: 4 b. i. Build and maintain partnerships with service providers. g. Section 4 c. is amended by deleting the existing section and replacing it with the following: 4 c. Administer an annual community needs assessment survey and share its results with Community Services staff. Revival and Renewal Agreement: 2023 - 2027 20 h. Section 4 is amended by adding the following section 4 g. 4 g. Services detailed in this agreement are accessible to neighbourhood residents on a regular basis, including scheduled office hours, totalling a minimum of fifteen hundred (1,500) hours per year II. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for four (4) years from January 1, 2023 to midnight of December 31, 2026; III. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; IV. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000 in one lump sum payment, on or before March 31 of each calendar year of the Agreement: V. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: ONE CHANGE INC., Per Caitlin Corkum THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: , 2022 Revival and Renewal Agreement: 2023 - 2027 21 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, of the of _ and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of ONE Change Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of ONE Change Inc., is the corporate seal of ONE Change Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature " " subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Revival and Renewal Agreement: 2023 - 2027 22 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CARLETON COMMUNITY CENTRE, INC., a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on January 24, 2022, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational needs for the calendar year of 2022; AND WHEREAS pursuant to a Common Council resolution adopted on January 24, 2022, the City and the Association entered into an agreement dated February 28, 2022 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; Revival and Renewal Agreement: 2023 - 2027 23 AND WHEREAS the Association and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: Defined Terms a. 'Service Hours' means the total sum of all public -facing services and programs offered in addition to and within the Association's operating hours. (The sum is generally calculated on a weekly basis.) The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 c. is amended by deleting this section and replacing it with the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. b. Section 4 a. ii. is amended by deleting the existing section and replacing it with the following: Section 4 a. ii. Provide free assistance for residents to complete tax returns and other applications to access eligible grants, subsidies and services c. Section 4 c. is amended by deleting the existing section and replacing it with the following: 4 c. Administer an annual community needs assessment survey and share its results with Community Services staff. d. Section 4 d. is amended by deleting the existing section and replacing it with the following 4 d. Complete annual programming and financial report according to the guidelines of The City. e. Section 4 is amended by adding the following Section 4 g. 4 g. Services detailed in this agreement are accessible to neighbourhood residents on a regular basis, including scheduled office hours, totalling a minimum of fifteen hundred (1,500) service hours per year. Revival and Renewal Agreement: 2023 - 2027 24 II. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for four (4) years from January 1, 2023 to midnight of December 31, 2026; III. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; IV. The Association must demonstrate financial sustainability. City funds must not exceed 60% of the organization's total revenue streams; V. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000.00 in one lump sum payment, on or before March 31 of each calendar year of the Agreement; VI. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: CARLETON COMMUNITY CENTRE, INC. Per Dennis Sisco THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: , 2022 Revival and Renewal Agreement: 2023 - 2027 25 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Denis Sisco, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of Carleton Community Centre, Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal Carleton Community Centre, Inc., is the corporate seal of Crescent Valley Resource Centre, Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Denis Sisco" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of 12022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Denis Sisco Commissioner of Oaths Revival and Renewal Agreement: 2023 - 2027 26 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: TRC (The Resource Centre) for Youth in Greater Saint John, INC., duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on March 8, 2021, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational and Project Support for the calendar years 2021, 2022; AND WHEREAS pursuant to a Common Council resolution adopted on March 8, 2021, the City and the Association entered into an agreement dated March 25, 2021 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; Revival and Renewal Agreement: 2023 - 2027 27 AND WHEREAS the Association and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: The parties agree that the Agreement is hereby modified and amended as follows: a. Section 1 is amended by deleting the existing section and replacing it with the following: 1. The City shall grant to the Association an annual sum of $25,000 to support its operational and organizational needs. b. Section 3 b. is amended by deleting the existing section and replacing it with the following: 3 b. Provide a staff liaison from the Community Services division to meet on a regular basis with the Association to support the planning and achievement of its goals. c. Section 3 is amended by adding the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. d. Section 4 c. is amending by deleting the existing section and replacing it with the following: 4 c. Complete annual programming and financial report according to the guidelines of The City. e. Section 4 is amended by adding the following: 4 f. Administer an annual community needs assessment survey and share its results with Community Services staff. II. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for four (4) years from January 1, 2023 to midnight of December 31, 2026; III. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; IV. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000 in one lump sum payment, on or before March 31 of each calendar year of the Agreement; Revival and Renewal Agreement: 2023 - 2027 28 V. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: TRC (The Resource Centre) for Youth in Greater Saint John Per June Breau-Nason THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: 2022 Revival and Renewal Agreement: 2023 - 2027 29 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, , of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the Executive Director of TRC (The Resource Centre) for Youth in Greater Saint John, and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal TRC (The Resource Centre) for Youth in Greater Saint John., is the corporate seal of Crescent Valley Resource Centre, Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature" " subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of 12022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 June Breau-Nason Commissioner of Oaths Revival and Renewal Agreement: 2023 - 2027 30 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023 BETWEEN: THE SAINT JOHN LEARNING EXCHANGE LTD. (Waterloo Village Neighbourhood Association), a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART - and - THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link its residents to resources, services and programs to improve quality of life; AND WHEREAS Common Council, at its meeting held on March 8, 2021, resolved to accept the proposal submitted by the Association in request of a Service Agreement for Organizational and Project Support for the calendar years 2021, 2022; AND WHEREAS pursuant to a Common Council resolution adopted on March 8, 2021, the City and the Association entered into an agreement dated April 12, 2021 (the "Agreement"); AND WHEREAS the said Agreement provides at Clause 2: 2. Upon the termination of this Agreement the Association may apply to renew this Agreement. AND WHEREAS the said Agreement expires December 31, 2022; Revival and Renewal Agreement: 2021 - 2022 31 AND WHEREAS the Association and the City desire to revive and renew the said Agreement for one (1) year from January 1, 2023 to December 31, 2023; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: Defined Terms a. 'Service Hours' means the total sum of all public -facing services and programs offered in addition to and within the Association's operating hours. (The sum is generally calculated on a weekly basis.) II. The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 b. is amended to by deleting the existing section and replacing it with the following: 3 b. Provide a staff liaison from the Community Services division to meet on a regular basis with the Association to support the planning and achievement of its goals. b. Section 3 c. is amended by deleting the existing section and replacing it with the following: 3 c. Provide a community needs assessment survey for the Association to administer annually. c. Section 4 a. i. is amended by deleting this section and replacing it with the following: 4 a. i. Enhance food security through the delivery of emergency food provision initiatives. d. Section 4 a. ii. Is amended by deleting this section and replacing it with the following: 4 a. ii. Host community clean ups, revitalization and beautification projects. e. Section 4 a. iii. is amended by deleting this section. f. Section 4 b. i. is amended by deleting this section and replacing it with the following: 4 b. i. Actively partner with local service providers to connect residents to education and skills training. g. Section 4 b. ii. Is amended by deleting this section and replacing it with the following: Revival and Renewal Agreement: 2021 - 2022 32 4 b.ii. Actively participate in a collective impact approach to poverty education. h. Section 4 c. is amended by deleting this section and replacing it with the following: 4 c. Establish a permanent and consistent governing entity for the Waterloo Village Association, either through the development of a non-profit organisation or through a partnership with an existing non-profit organisation whose mission is to serve the residents of the Waterloo Village and provide leadership to staff and volunteers of the Association. i. Section 4 d. is amended by deleting this section and replacing it with the following: 4 d. Complete annual programming and financial report according to the guidelines of The City. Section 4 is amended by adding 4 g and 4 h: 4 g. Services detailed in this agreement are accessible to neighbourhood residents on a regular basis, including scheduled office hours, totalling a minimum of fifteen hundred (1,500) service hours per year. 4 h. Administer an annual community needs assessment survey and share its results with Community Services staff. III. Effective immediately prior to December 31, 2022, the parties renew the term of the said Agreement for one (1) year from January 1, 2023 to midnight of December 31, 2023; IV. The Association shall provide for the development and delivery of programs and services in accordance with the terms and conditions contained in the said Agreement; V. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $25,000.00 in one lump sum payment, on or before March 31 of each calendar year of the Agreement; VI. This Revival and Renewal Agreement and the Agreement as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED ) THE SAINT JOHN LEARNING EXCHANGE LTD. In the presence of: Revival and Renewal Agreement: 2021 - 2022 33 Per Christina Fowler, President THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 Revival and Renewal Agreement: 2021 - 2022 34 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Christina Fowler, of the of AND SAY: and Province of New Brunswick, MAKE OATH 1. THAT I am the President of The Saint John Learning Exchange Ltd., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of The Saint John Learning Exchange Ltd., is the corporate seal of The Saint John Learning Exchange Ltd., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Christina Fowler" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Christina Fowler Commissioner of Oaths Revival and Renewal Agreement: 2021 - 2022 35 THIS REVIVAL AND RENEWAL AGREEMENT made this day of 2022 and effective as of January 1, 2023. BY AND BETWEEN: SAINT JOHN HUMAN DEVELOPMENT COUNCIL INC. (Around the Block Community Newspaper), a neighbourhood association duly incorporated under the laws of the Province of New Brunswick, having its head office at the City of Saint John, in the County of Saint John, and Province of New Brunswick, hereinafter called the "Association" OF THE FIRST PART -and- THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE SECOND PART WHEREAS Saint John Common Council supports the neighbourhood and community development principles outlined in PLAYSJ; AND WHEREAS the Association is a service provider which aims to build safe, supportive and healthy communities and link residents to resources, services and programs to improve quality of life; AND WHEREAS pursuant to a Common Council resolution adopted on January 24, 2022, the City and the Association entered into a Revival and Renewal Agreement dated March 1, 2022 (the "2022 Agreement"); AND WHEREAS the 2022 Agreement expires December 31, 2022; AND WHEREAS the City and the Association desire to revive and renew the Agreement for one (1) year from January 1, 2023 to December 31, 2023; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: The parties agree that the Agreement is hereby modified and amended as follows: a. Section 3 c. is amended by deleting this section and replacing it with the following: 01-1 3 c. City staff will conduct a community survey to determine the current reach and impact of the newspaper and those recommendations regarding future funding of this Agreement will be based upon City staff's evaluation. b. Section 4 d. is amended by deleting this section. Effective immediately prior to December 31, 2022, the parties renew the term of the 2023 Agreement for one (1) year from January 1, 2023, to midnight of December 31, 2023; II. Subject to the Association's compliance with the provisions of the said Agreement, the City shall pay to the Association an annual grant of $22,000.00 in one lump sum payment, on or before March 31, 2023; and III. This Revival and Renewal Agreement and the Agreements as previously entered, together constitute the entire agreement between the parties. IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: SAINTJOHN HUMAN DEVELOPMENT COUNCIL INC. Per: Brian Stephenson, President THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 Kul Oj PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Brian Stephenson, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of Saint John Human Development Council Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of Saint John Human Development Council Inc., is the corporate seal of Saint John Human Development Council Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Brian Stephenson" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of , 2022 Brian Stephenson Commissioner of Oaths PROVINCE OF NEW BRUNSWICK COUNTY OF SAINTJOHN I, Jonathan Taylor, of the City of Saint John, in the County of Saint John and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the City Clerk of the City of Saint John and have custody of the Common Seal hereof. 2. THAT the seal affixed to the foregoing instrument is the Common Seal of The City of Saint John and that it was so affixed by Order of the Common Council of the said City. 3. THAT the signature "Donna Noade Reardon" to the said instrument is the signature of Donna Noade Reardon, Mayor of the said City, and the signature "Jonathan Taylor" thereto is my own signature. 4. THAT we are the proper officers to sign the foregoing instrument on behalf of The City of Saint John. SWORN TO BEFORE ME At the City of Saint John, in the County of Saint John and Province of New Brunswick this day of , 2022 Jonathan Taylor Commissioner of Oaths Being a Solicitor GROWTH COMMITTEE REPORT Report Date December 12, 2022 Meeting Date December 13, 2022 Service Area Growth and Community Services Chair Killen and Members of Growth Committee SUBJECT: Community Centre Service Agreements OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jen Reed/Lori Lambert Jacqueline Hamilton Brent McGovern RECOMMENDATION It is recommended that the Growth Committee endorse the following recommendations for Common Council: 1. Resolved that the parties renew the agreement in consideration for the sum of $ 766,959.38 (HST included) between the City of Saint John and Carleton Community Centre, Inc. for services at the Carleton Community Centre for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'A' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 2. Resolved that the parties renew the agreement in consideration for the sum of $ 766,959.38 (HST included) between the City of Saint John and ONE Change Inc. for services at the Nick Nicolle Community Centre for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'B' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 3. Resolved that the parties renew the agreement in consideration for the sum of $ 572,525.64 (HST included) between the City of Saint John and the Boys and Girls Club of Saint John Inc. for services at the South End Community Centre and at 1 Paul Harris Street, for a period of Four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix'C' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. MI 4. Resolved that the parties renew the agreement in consideration for the annual sum of $53,572.00 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for services at the Millidgeville Community Centre for a period of one (1) year, from January 1, 2023 until December 31, 2023, as outlined in Appendix'D' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 5. Resolved that the parties renew the agreement in consideration for the sum of $ 398,568.61 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for community centre services at the Irving Oil Field House for a period of four (4) years, from January 1, 2023 until December 31, 2026, as outlined in Appendix 'E' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. EXECUTIVE SUMMARY The purpose of this report is to recommend the renewal of service agreements to support the operations and program delivery at the six primary community centres funded bythe City of Saint John, including: the Carleton Community Centre, the Nick Nicolle Community Centre, the Millidgeville Community Centre, Irving Oil Field House, the South End Community Centre and the Boys and Girls Club of Saint John Inc. A total of $ 665,950.93 is recommended to support the six facilities in 2023 and is included in the 2023 General Fund Operating Budget. REPORT BACKGROUND Community centres play a vital role in delivering programs and services that enhance the quality of life for Saint John residents. Since 2002, the City of Saint John has employed a community - based model for the delivery of recreation and community services through partnerships with various service providers. Where at one time, all recreation facilities were operated by city staff, an alternate service delivery (ASD) model was later endorsed by PlaySJ, and by 2017, all city - owned and supported centres were facilitated by community service providers. While each facility, neighbourhood and organization is unique, all are responsible for the delivery of accessible recreation, wellness, educational, and personal development opportunities for residents of all ages, as well as gathering spaces for community engagement. :1 As per PlaySJ, the primary benefit of an alternate service delivery model, or ASD, is to lower the cost of operating the community centres by allowing the respective service organizations to leverage other funding opportunities, partnerships, a volunteer base, and operational efficiencies, particularly in the case of larger organizations such as the YMCA of Greater Saint John Inc. or the Boys and Girls Club of Saint John, Inc. In the case of neighbourhood -based organizations such as ONE Change Inc. and Carleton Community Centre, Inc., the ASD model also supports a resident -driven board and volunteers with a vested interest in their community. Six community centre facilities are currently funded under this model by the City of Saint John through Service Agreements, which accounts for an annual investment of over $600,000 in recreation and community services at the following facilities. 1. Carleton Community Centre 2. Nick Nicolle Community Centre 3. BCG Greater Saint John 4. Irving Oil Field House Community Centre 5. Millidgeville Community Centre 6. South End Community Centre The City of Saint John also supports smaller facilities run by volunteers. These facilities are supported annually through the Community Grant Program and include: Dennis Morris Community Centre, Milford Community Centre, Lorneville Community Centre, Martinon Community Centre, KBM Outing Association and Seniors' Resource Centre. This investment averages an additional $40,000 annually into our local community centres. SERVICE AGREEMENTS Based on a review and evaluation of the six unique service agreements with our primary community centres, semi-annual submitted reports, and face-to-face meetings with Service Providers, Community Services staff sought to identify standard deliverables and measurements for each to improve performance measurement, identify service gaps and celebrate achievements and collective impact in our community. The responsibilities of the Service Provider as well as The City of Saint John were also revised in order to improve service delivery and communication, ensure service providers are adequately supported to maximize and leverage municipal funding, as well as ensure that services and programs continue to meet the evolving needs of residents. !i93 Service agreements were amended to implement the following provisions: 1. Service Targets All existing service agreements identify the provision of "a combination of free and fee -based programs." However, this provision had never been defined. In the renewed agreements for 2023, Community Services staff have identified service targets to guide community centre operators. Targets are based on hours of service delivery offered through free programs, free rental delivery, and fee -based programs and rentals. These targets allow for centres to offset costs through fee -based programs and rentals while achieving a standard delivery of free and accessible programs and services in all neighbourhoods. Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max 2. Community Needs Assessments Service Providers will be required to administer an annual community survey and share its results with Community Services staff. The information collected from the surveys will help guide the Service Providers to identify gaps and adjust programs and services to best meet the needs of residents. 3. Annual Reporting Annual reporting will be required from service providers using updated standardized reporting tools. This will allow for more accurate data, performance measurement and evaluation of impact. 4. Monthly meetings with Community Services staff Community Services staff will meet monthly with service providers to share information and offer support as required. 5. Quarterly Collective Meetings Community Services staff will host up to four (4) meetings for all Community Centre service providers and affiliates to share information and enhanced resources to support both operators and their patrons. 6. Extended Agreement Terms Community Services staff recommend extending agreement terms* to four (4) years. This will aid in the budgeting process for service providers, from staffing to program delivery, as well as to leverage the funding for other revenue sources. *This extension will not apply to the YMCA agreement for the MiIIidgeviIle Community Centre, which will be under review for the 2023 year. 7. Annual Increase Community Services staff recommend an increase of 1.5% in annual funding amounts for all centres to help offset rising costs. This amount aligns with the existing increase received by the YMCA and the BGC Greater Saint John since 2013. 8. Change requests and approvals Service Providers must advise the Manager of Community Services regarding any significant changes to service delivery and seek approval for changes to operating hours. This will ensure open communication and accountability and prevent any significant gaps in service or performance that may impact the terms of the agreements. In addition to the provisions above for all service providers, Community Services staff recommend the following: a) Incorporating the 'unconditional grant' for BGC Greater Saint John operations of the 1 Paul Harris Street location into the existing service agreement for the operations of the South End Community Centre. This will allow staff to capture data required of all service agreements and report on impact not previously captured at the Paul Harris facility through the unconditional grant. b) Adding pest control, cleaning supplies, solid waste collection and mat cleaning (winter/spring) to become the responsibility of the Service Provider for the Carleton Community Centre and the Nick Nicolle Community Centre. This includes the addition of $7,500 annually to cover these costs. :111 c) Funding increase of $13,000 in 2023 to ONE Change, Inc. for the operations of the Nick Nicolle Community Centre. This amount will alleviate the projected deficit identified by One Change Inc. staff to sustain current operations. d) A one-year renewal term with the YMCA for the Millidgeville Community Centre. This facility does not meet current targets and operates minimal free programming (1-2 evenings weekly). During the 1-year term, Community Services staff will administer a community needs assessment to determine demand and impact of the programs and services delivered at this facility. e) All centres to recognize the City of Saint John in promotional material related to program and event funding. PREVIOUS RESOLUTION December 14, 2021- That as recommended by the City Manager in the submitted report entitled Community Centre Agreement Renewals Common Council approve the following: 1. That the parties renew the agreement in consideration for the annual sum of $180,000.00 (HST included) between the City of Saint John and Carleton Community Centre, Inc. for services at the Carleton Community Centre for a period of two (2) years, from January 1, 2021 until December 31, 2022, as outlined in Appendix 'A' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 2. That the parties renew the agreement in consideration for the annual sum of $95,988.20 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for community centre services at the Irving Oil Field House for a period of two (2) years, from January 1, 2021 until December 31, 2022, as outlined in Appendix 'B' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 3. That the parties renew the agreement in consideration for the annual sum of $53,572.00 (HST included) between the City of Saint John and the YMCA of Greater Saint John Inc. for services at the Millidgeville Community Centre for a period of two (2) years, from January 1, 2021 until December 31, 2022, as outlined in Appendix 'C' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 4. That the parties renew the agreement in consideration for the annual sum of $166,876.14 (inclusive of any applicable taxes) between the City of Saint John and ONE Change Inc. for services at the Nick Nicolle Community Centre for a period of two (2) years, from January 1, 2021 until December 31, 2022, as outlined in Appendix 'D' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. 5. That the parties renew the agreement in consideration for the annual sum of $95,076.06 (HST included) between the City of Saint John and the Boys and Girls Club of Saint John Inc. for services at the South End Community Centre, as well as an annual unconditional grant of $42,806.61 (HST included) for operations at 1 Paul Harris Street, for a period of two (2) years, from January 1, 2021 until December 31, 2022, as outlined in Appendix 'E' of this report and that the Mayor and Common Clerk be authorized to sign all necessary documentation. STRATEGIC ALIGNMENT The services provided by Saint John's primary community centres support Council's priority to 'BELONG' by strengthening neighbourhood groups that offer programming to the community and improving recreation programming. Further, the amended provisions of the service agreements with enhanced reporting and evaluation methods align with Council's priority to 'PERFORM.' SERVICE AND FINANCIAL OUTCOMES The annual funding amounts in the proposed agreement renewals align with the approved 2023 General Fund Operating Budget, as follows: FACILITY SERVICE PROVIDER 2023 AMOUNT Carleton Community Carleton Community Centre, $187,500.00 Centre C Inc. Nick Nicolle Community ONE Change Inc. $187,500.00 Centre Irving Oil Field House YMCA of Greater Saint John $97,428.02 Community Centre Inc. Millidgeville Community YMCA of Greater Saint John $53,572.00 Centre Inc. South End Community Boys and Girls Club of Saint $96,502.20 Centre John Inc. Boys and Girls Club of Saint Paul Harris Street $43,448.71 John Inc. TOTAL $665,950.93 A 1.5% increase in each annual amount will be recommended for the 2024 budget. Considering the recent announcement of the new school in the central peninsula learning commons, there is ongoing discussion of the potential movement of the Southern End Community Centre to the new school location. Within the existing agreement with the South End Community Centre there is a provision (Party Change Request), which allows the city to to re- evaluate the funding based on a change of circumstances. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The agreements appended to this report have been reviewed by staff from Finance and General Counsel service areas. ATTACHMENTS Appendix A: Proposed agreement with Carleton Community Centre, Inc. for the Carleton Community Centre Appendix B: Proposed agreement with ONE Change Inc. for the Nick Nicolle Community Centre Appendix C: Proposed agreement with the BGC Greater Saint John Inc. for the South End Community Centre and Paul Harris Street. !E:3 Appendix D: Proposed agreement with the YMCA of Greater Saint John Inc. for the Millidgeville Community Centre (located at M. Gerald Teed Memorial School) Appendix E: Proposed agreement with the YMCA of Greater Saint John Inc. for the Irving Oil Field House Community Centre !Loll THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter called the "City") OF THE FIRST PART - and - CARLETON COMMUNITY CENTRE, INC., a body corporate under the laws of the Province of New Brunswick (hereinafter called "CCC Inc.") OF THE SECOND PART WHEREAS the City is owner of a parcel of land bearing PID 00361675 located at 82 Market Place West in the City of Saint John and Province of New Brunswick (the "Lands"); AND WHEREAS located on the Lands is a building known as the Carleton Community Centre (the "Centre"); AND WHEREAS the CCC Inc. is a registered charity and service provider of quality -of -life services and recreational opportunities to support the needs of local residents; AND WHEREAS the Common Council of the City, at its meeting held on December 14, 2020 resolved to enter into an agreement with CCC Inc. for the management and operation of the Centre, for a term of two (2) years commencing on January 1, 2021; AND WHEREAS the said Agreement expires December 31, 2022; AND WHEREAS the Association and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: CCC Renewal Agreement 2023-26 Page 1 67i] 1. The parties agree that the Agreement is hereby modified and amended as follows: a) Section 5.1.7 (a) of the Agreement is amended by deleting the section and replacing it with the following: (a) Pay all costs associated with the day-to-day operation of the Centre, including but not limited to staff, equipment, janitorial services, carpet cleaning (winter), cleaning supplies, waste removal services and excluding landscaping services. b) Section 5.1.7 (o) of the Agreement is amended by deleting the section and replacing it with the following: (o) Meet with Community Services staff monthly to discuss programming and community needs. c) Section 5.1.7 (q) of the Agreement is amended by deleting the section and replacing it with the following: (q) Complete annual programming and financial report according to the guidelines of The City. d) Section 5.1.7 of the Agreement is amended by adding the following sections: y) Recognize the City in all promotional materials and campaigns (digital, print, media) and public events. z) Participate with other community service providers in quarterly meetings organized by the City of Saint John. aa) Administer an annual community needs assessment survey and share its results with Community Services staff. bb) Meet annual service targets determined by the Community Services as follows: Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max cc) Request approval from the Manager of Community Services for changes to hours of operation. CCC Renewal Agreement 2023-26 Page 2 51 dd) Inform Community Services staff of any significant program or service delivery changes prior to cancellation or implementation. e) Section 6.1.1 is amended by adding the following: 6.1.1 e) The City of Saint John may overrule program changes based on community assessment of needs, trends and service target considerations. f) Section 6.1.1 (c) is amended by removing 'janitorial equipment' and 'solid waste collection.' 2. Subject to Carleton Community Centre Inc., compliance with the provisions of the said Agreement, the City shall pay to Carleton Community Centre Inc., the sum of $766,959.38, inclusive of any applicable taxes, in the following manner ( sum reflects an annual increase of 1.5%) 01-Jan-23 $ 93,750.00 01-Jul-23 $ 93,750.00 01-Jan-24 $ 95,156.25 01-Jul-24 $ 95,156.25 01-Jan-25 $ 96,583.59 01-Jul-25 $ 96,583.59 01-Jan-26 $ 97,989.85 01-Jul-26 $ 97,989.85 IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: CARLETON COMMUNITY CENTRE, INC. Per Dennis Sisco, Chair CCC Renewal Agreement 2023-26 Page 3 61 THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 CCC Renewal Agreement 2023-26 Page 4 6v PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Dennis Sisco, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the Chair of Carleton Community Centre., Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal Carleton Community Centre., Inc, is the corporate seal of Carleton Community Centre., Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Dennis Sisco" subscribed to the said instrument is my signature and as Chair, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Dennis Sisco CCC Renewal Agreement 2023-26 Page 5 61511 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter called the "City") OF THE FIRST PART - and - THE ONE CHANGE, INC., a body corporate under the laws of the Province of New Brunswick (hereinafter called "ONE Change.") OF THE SECOND PART WHEREAS the ONE Change is a registered charity and service provider of quality -of -life services and recreational opportunities to support the needs of local residents; AND WHEREAS the Common Council of the City, at its meeting held on December 14, 2020, resolved to enter into an agreement with ONE Change for the management and operation of the Centre, for a term of two (2) years commencing on January 1, 2021; AND WHEREAS the said Agreement expires December 31, 2022; AND WHEREAS ONE Change and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: ONE Change Renewal Agreement 2023-26 Page 1 6191 1. The parties agree that the Agreement is hereby modified and amended as follows: a) Section 5.1.3 of the Agreement is amended by deleting the sections (c) and (d) and substituting the following: ONE Change shall provide the recreation and program services set out in the Proposal and in Schedule 2 to the standard described in Schedule 2. Such Services include but are not limited to: (c) a community -based program that includes an after -school program (d) preschool programs and youth programming b) Section 5.1.6 is amended by deleting this section and replacing it with the following: The ONE Change shall share on a monthly basis with City of Saint John Community Services staff all program schedules, special events schedules and activities relating to the Centre. c) Section 5.1.7 (a) is amended by deleting this section and replacing it with the following: a) Pay all costs associated with the day-to-day operation of the Centre, including but not limited to staff, equipment, janitorial services, carpet cleaning (winter), cleaning supplies, waste removal services and excluding landscaping services. d) Section 5.1.7 of the Agreement is amended by adding the following: s) Recognize the City in all promotional materials and campaigns (digital, print, media) and public events. t) Participate with other community service providers in quarterly meetings organized by the City of Saint John. u) Administer an annual community needs assessment survey and share its results with Community Services staff. v) Meet annual service targets determined by the Community Services as follows: Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max w) Request approval from the Manager of Community Services for changes to hours of operation. ONE Change Renewal Agreement 2023-26 Page 2 67� x) Inform Community Services staff of any significant program or service delivery changes prior to cancellation or implementation. y) Complete annual programming and financial report according to the guidelines of The City. e) Section 6.1.1 is amended by deleting this section and replacing it with the following: 6.1.1 (b) The City of Saint John may overrule program changes based on community assessment of needs, trends and service target considerations. e) Section 6.1.1 (c) is amended by deleting 'janitorial equipment' and 'solid waste collection.' 2. Schedule 2, Section 1.1, Program Services and Standards is amended as follows: i. Community Centre Hours of Operation: Description Fall/Winter I Monday to Friday 9:00 a.m. to 9:00 p.m. Spring (until end of May) I Monday to Friday 9:00 a.m to 9:00 p.m. Summer (until end of August) I Monday to Friday 9:00 a.m to 6:00 p.m. ii. Free Programs (core programs): Description (c) The One Change shall provide a Summer Playground Program for youth aged 6 years and older. Program begins at noon with lunch served. Program shall not exceed 10 weeks. iii. Other: Description By removing (f) from this section. iv. Measurement Standards: Description (a) The staff/youth participant ratio shall be 1:12 of in accordance with the child development standards as prescribed by the Social Development division of the Province of New Brunswick (if applicable). 3. Subject to ONE Change Inc., compliance with the provisions of the said Agreement, the City shall pay to ONE Change Inc., the sum of $766,959.38, inclusive of any applicable taxes, in the following manner (sum reflect an annual incrase of 1.5%) : 01-Jan-23 $ 93,750.00 01-Jul-23 $ 93,750.00 01-Jan-24 $ 95,156.25 ONE Change Renewal Agreement 2023-26 Page 3 6'tl 01-Jul-24 $ 95,156.25 01-Jan-25 $ 96,583.59 01-Jul-25 $ 96,583.59 01-Jan-26 $ 97,989.85 01-Jul-26 $ 97,989.85 IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: THE ONE CHANGE, INC. Per Caitlin Corkum, President THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 ONE Change Renewal Agreement 2023-26 Page 4 611:3 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Caitlin Corkum, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President of the ONE CHANGE., Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal ONE CHANGE., Inc., is the corporate seal of ONE CHANGE., Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Caitlin Corkum" subscribed to the said instrument is my signature and as President, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of 12022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Caitlin Corkum ONE Change Renewal Agreement 2023-26 Page 5 611%] THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter called the "City") OF THE FIRST PART - and - THE BOYS AND GIRLS CLUB OF SAINT JOHN INC., a body corporate under the laws of the Province of New Brunswick (hereinafter called "BGC Inc.") OF THE SECOND PART AND WHEREAS the BGC Inc. is a registered charity and service provider of quality -of -life services and recreational opportunities to support the needs of local youth and residents; AND WHEREAS the Common Council of the City, at its meeting held on December 14, 2020, resolved to enter into an agreement with BGC Inc. for the management and operation of the South End Community Centre, for a term of two (2) years commencing on January 1, 2021; AND WHEREAS the said Agreement expires December 31, 2022; AND WHEREAS the BGC Inc. and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; AND WHEREAS the City issues an annual unconditional grant of $45,000 to the BGC Inc. to support operations of the Club at its 1 Paul Harris Street facility; AND WHEREAS the City and BGC Inc. and the City desire to combine the unconditional grant funding for 1 Paul Harris Street into the aforementioned Service Agreement renewal; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: BGC Revival and Renewal Agreement: 2023 - 2026 Page 1 Ais] 1. The parties agree that the Agreement is hereby modified and amended as follows: a) Section 4.3.1 of the Agreement is amended by adding the following: 4.3.1.8 Administer an annual community needs assessment survey and share its results with Community Services staff. 4.3.1.9 Meet annual service targets determined by the Community Services as follows: Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max 4.3.1.10 Inform Community Services staff of any significant program or service delivery changes prior to cancellation or implementation. 4.3.1.11 Request approval from the Manager of Community Services for changes to hours of operation. 4.3.1.12 Recognize the City in all promotional materials and campaigns (digital, print, media) and public events. 4.3.1.13 Participate with other community service providers in quarterly meetings organized by the City of Saint John. 4.3.1.14 Complete annual programming and financial report according to the guidelines of The City. b) Section 4.3.4.9 of the Agreement is amended by deleting this section and replacing it with the following: Meet monthly with Community Services staff to discuss programming and community needs. c) Section 5.1.2 is amended by deleting this section and replacing it with the following: The City of Saint John may overrule program changes based on community assessment of needs, trends and service target considerations. BGC Revival and Renewal Agreement: 2023 - 2026 Page 2 AI 2. The Parties agree that Schedule 4 "Recreation and Program Services Specifications" is hereby amended as follows i. 1.1 General: Program Services and Standards -South End Community Centre (SECC) Community Centre Hours of Operation (52 week period) Description (a) Fall/Winter/Spring Operations Monday to Friday I Afterschool Programming Hours: 2:30 p.m. to 5:30 p.m. Evening Programming Hours: 6:00 p.m. to 9:00 p.m. Description (b) Summer Operations Monday to Friday 1 1:00 p.m. to 4:00 p.m. ii. Schedule 4 Recreation and Program Services Specifications 1.1 General: Program Services and Standards -South End Community Centre (SECC) General Description b) The Boys and Girls Club shall provide programs at SECC for all ages, to be grouped as follows: -4-12years - 13 -17 years -18-21years - Adults iii. Schedule 4 Recreation and Program Services Specifications 1.1 General: Program Services and Standards -South End Community Centre (SECC) Fee Based Programs Section (a) may be deleted. iv. Schedule 4 Recreation and Program Services Specifications 1.1 General: Program Services and Standards -South End Community Centre (SECC) Measurement Standards a) The staff/youth participant ratio shall be 1:12 or in accordance with child development standards as prescribed by the Social Development Division of the Province of New Brunswick (if applicable) BGC Revival and Renewal Agreement: 2023 - 2026 Page 3 I' h) The Boys and Girls Club shall train staff to the standards of CS41- Model, National Coaching certification, national recognized Boys and Girls Club training programs or equivalent. b) Section 6.4.1, 6.4.2 and 6.4.3 are amended by deleting these sections and replacing it with the following: The annual sum of $45,000 payable to the Boys and Girls Club as an 'unconditional grant to support the operations of 1 Paul Harris Street' shall hereto be incorporated into this Agreement. The total payable sum of this Agreement will continue to support the operations of the Paul Harris Street location and the South End Community Centre programs. 3. The said Agreement between the parties will be for four (4) years from January 1, 2023 to December 21, 2026, pursuant the Boys and Girls Club of Saint John Inc., complies to agreement provisions. 4. Subject to BGC Inc., compliance with the provisions of the said Agreement, the City shall pay to BGC Inc., the sum of $572,525.64 inclusive of any applicable taxes, in the following manner and for the following locations: Boys and Girls Club of Saint John - South End Community Centre Location 01-Jan-23 $ 48,251.10 01-Jul-23 $ 48,251.10 01-Jan-24 $ 48,974.86 01-Jul-24 $ 48,974.86 01-Jan-25 $ 49,709.49 01-Jul-25 $ 49,709.49 01-Jan-26 $ 50,455.13 01-Jul-26 $ 50,455.13 Boys and Girls Club of Saint John Inc., 1 Paul Harris Street Location 01-Jan-23 $ 21,724.35 01-Jul-23 $ 21,724.35 01-Jan-24 $ 22,050.22 01-Jul-24 $ 22,050.22 01-Jan-25 $ 22,380.97 01-Jul-25 $ 22,380.97 01-Jan-26 $ 22,716.68 BGC Revival and Renewal Agreement: 2023 - 2026 Page 4 W 01-Jul-26 $ 22,716.68 BGC Revival and Renewal Agreement: 2023 - 2026 Page 5 64 IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED ) THE BOYS AND GIRLS CLUB OF SAINT JOHN, INC. In the presence of: Per Amy Shanks, Executive Director THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: 2022 BGC Revival and Renewal Agreement: 2023 - 2026 Page 6 65 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Amy Shanks, of the of SAY: and Province of New Brunswick, MAKE OATH AND 1. THAT I am the Executive Director of THE BOYS AND GIRLS CLUB OF SAINT JOHN., Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal THE BOYS AND GIRLS CLUB OF SAINTJOHN., Inc is the corporate seal of THE BOYS AND GIRLS CLUB OF SAINT JOHN Inc., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Amy Shanks" subscribed to the said instrument is my signature and as Executive Director, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Amy Shanks BGC Revival and Renewal Agreement: 2023 - 2026 Page 7 C�� THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter called the "City") OF THE FIRST PART - and - YMCA OF GREATER SAINT JOHN INC., a body corporate under the laws of the Province of New Brunswick (hereinafter called "YMCA") OF THE SECOND PART WHEREAS the YMCA is a registered charity and service provider of quality -of -life services and recreational opportunities to support the needs of local residents; AND WHEREAS the Common Council of the City, at its meeting held on July 15, 2013, resolved to enter into an agreement with the YMCA for the management and operation of recreation programs at M. Gerald Teed Memorial School, 99 Daniel Avenue and 151 Black Street; AND WHEREAS following subsequent renewal Agreements, the current Agreement expires December 31, 2022; AND WHEREAS the YMCA and the City desire to revive and renew the said Agreement for one (1) year from January 1, 2023 to December 31, 2023; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: MCC Revival and Renewal Agreement: 2023 Page 1 AYA 1. The parties agree that the Agreement is hereby modified and amended as follows: a) Section 4.3.2 of the Agreement is amended by adding the following: 4.3.2.1 Administer a community needs assessment in collaboration with Community Services staff to determine demand for programs and services within the Millidgeville neighbourhoods. 4.3.2.2 Meet annual service targets determined by the Community Services as follows: Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max 4.3.2.3 Inform Community Services staff of any significant program or service delivery changes prior to cancellation or implementation. 4.3.2.4 Request approval from the Manager of Community Services for changes to hours of operation. 4.3.2.5 Participate with other community service providers in quarterly meetings organized by the City of Saint John. b) Section 4.3.4 of the Agreement is amended by adding the following: 4.3.4.16 Recognize the City in all promotional materials and campaigns (digital, print, media) and public events. 4.3.4.17 Complete annual programming and financial report according to the guidelines of The City. c) Section 4.3.4.9 of the Agreement is amended by deleting this section and replacing it with the following: Meet monthly with Community Services staff to discuss programming and community needs. d) Section 5.1.1.2 is amended by deleting this section and replacing it with the following: MCC Revival and Renewal Agreement: 2023 Page 2 C:�:j The City of Saint John may overrule program changes based on community assessment of needs, trends and service target considerations. 2. Schedule 3 Recreation and Program Services Specifications i. Schedule 3 of this Agreement is considered 'under review' within the term of the Renewal and Revival of this Agreement. ii. During the term of this Renewal and Revival, the YMCA agrees to provide a minimum of two (2) evenings per week of free programs which are recreational, cultural, educational and wellness -related. iii. All deliverables of this Agreement are exclusive of daycare operations provided at this facility. iv. Programming will be offered for a minimum of 38 weeks between the months of September to June. Free summer activities may be offered as budget and community interest allows. V. Programs may be offered to a variety of age groups. vi. Additional evening and weekend programs may be included as budget and community interest allows. Subject to YMCA of Greater Saint John Inc., compliance with the provisions of said the Agreement, the City shall pay to the YMCA the sum of $53,572.00 inclusive of any applicable taxes, in the following manner: 01-Jan-23 $ 26,786.00 01-Jul-23 $ 26,786.00 IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: YMCA OF GREATER SAINT JOHN INC., INC. Per Shilo Boucher, President and CEO MCC Revival and Renewal Agreement: 2023 Page 3 C:�%1 THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 MCC Revival and Renewal Agreement: 2023 Page 4 rL91 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Shilo Boucher, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President and CEO of THE YMCA OF GREATER SAINT JOHN., Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal THE YMCA OF GREATER SAINT JOHN., Inc. is the corporate seal THE YMCA OF GREATER SAINT JOHN., Inc, a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Shilo Boucher' subscribed to the said instrument is my signature and as President and CEO, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Shilo Boucher MCC Revival and Renewal Agreement: 2023 Page 5 71 THIS REVIVAL AND RENEWAL AGREEMENT made as of this 2022 and effective as of January 1, 2023. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (hereinafter called the "City") OF THE FIRST PART - and - YMCA OF GREATER SAINT JOHN INC., a body corporate under the laws of the Province of New Brunswick (hereinafter called "YMCA") OF THE SECOND PART AND WHEREAS the YMCA is a registered charity and service provider of quality -of -life services and recreational opportunities to support the needs of local youth and residents; AND WHEREAS the Common Council of the City, at its meeting held on December 16, 2019, resolved to enter into an agreement with YMCA to deliver recreation and community use programs at the Irving Oil Field House, 129 McAllister Drive; AND WHEREAS the Common Council of the City, at its meeting held on December 14, 2020, resolved to extend the Agreement; AND WHEREAS the said Agreement expires December 31, 2022; AND WHEREAS the YMCA and the City desire to revive and renew the said Agreement for four (4) years from January 1, 2023 to December 31, 2026; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: YMCA Field House Revival and Renewal Agreement: 2023 - 2026 Page 1 roil 1. The parties agree that the Agreement is hereby modified and amended as follows: a) Section 4.3.1 of the Agreement is amended by adding the following: 4.3.1.8 Administer an annual community needs assessment survey and share its results with Community Services staff. 4.3.1.9 Meet annual service targets determined by the Community Services as follows: Service Target Free Programs and Services 60% min Free Rental Services 10% min Fee -based Programs and Paid Rentals 30% max 4.3.1.10 Inform Community Services staff of any significant program or service delivery changes prior to cancellation or implementation. 4.3.1.11 Request approval from the Manager of Community Services for changes to hours of operation. 4.3.1.12 Recognize the City in all promotional materials and campaigns (digital, print, media) and public events. 4.3.1.13 Participate with other community service providers in quarterly meetings organized by the City of Saint John. 4.3.1.14 Complete annual programming and financial report according to the guidelines of The City. b) Section 4.3.4.9 of the Agreement is amended by deleting this section and replacing it with the following: Meet monthly with Community Services staff to discuss programming and community needs. c) Section 5.1.2 is amended by deleting this section and replacing it with the following: 5.1.1.2 The City of Saint John may overrule program changes based on community assessment of needs, trends and service target considerations. YMCA Field House Revival and Renewal Agreement: 2023 - 2026 Page 2 rKj 2. The Parties agree that Schedule 3 Recreation and Program Services Specifications is hereby modified and amended as follows: 1.1 General: Recreation and Program Services Specifications Measurement Standards a) The staff/youth participant ratio shall be 1:12 or in accordance with child development standards as prescribed by the Social Development Division of the Province of New Brunswick (if applicable) h) The YMCA shall train staff to the standards of CS41- Model, National Coaching Certification, YMCA Health Child Development Training or the equivalent. i) Section i is amended by deleting this section. 3. The said Agreement between the parties will be for four (4) years from January 1, 2023 to December 21, 2026, pursuant the YMCA., complies to agreement provisions. 4. Subject to the YMCA compliance with the provisions of the said Agreement, the City shall pay to YMCA., the sum of $ $398,568.61 inclusive of any applicable taxes, in the following manner and for the following locations: 01-Jan-23 $ 48,714.01 01-Jul-23 $ 48,714.01 01-Jan-24 $ 49,444.72 01-Jul-24 $ 49,444.72 01-Jan-25 $ 50,186.39 01-Jul-25 $ 50,186.39 01-Jan-26 $ 50,939.19 01-Jul-26 $ 50,939.19 IN WITNESS WHEREOF the parties have affixed their respective corporate seals, attested by the hands of their respective officers duly authorized in that behalf on the day aforementioned. SIGNED, SEALED & DELIVERED In the presence of: YMCA OF GREATER SAINT JOHN, INC. Per Shilo Boucher, President and CEO YMCA Field House Revival and Renewal Agreement: 2023 - 2026 Page 3 rL! THE CITY OF SAINT JOHN Donna Noade Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: .2022 YMCA Field House Revival and Renewal Agreement: 2023 - 2026 Page 4 W PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Shilo Boucher, of the of and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President and CEO of THE YMCA OF GREATER SAINTJOHN, INC., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal THE YMCA OF GREATER SAINTJOHN, INC., is the corporate seal of THE YMCA OF GREATER SAINTJOHN, INC., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the Signature "Shilo Boucher' subscribed to the said instrument is my signature and as President and CEO, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John and Province of New Brunswick on the day of , 2022. SWORN TO before me at the City of Saint John, County of Saint John and Province of New Brunswick on the day of 2022 Commissioner of Oaths Shilo Boucher YMCA Field House Revival and Renewal Agreement: 2023 - 2026 Page 5 NQ