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2021-11-15_Agenda Packet--Dossier de l'ordre du jour�B City of Saint John Common Council Meeting AGENDA Monday, November 15, 2021 6:00 pm Meeting Conducted by Electronic Participation Pages 1. Call to Order 1.1. Land Acknowledgement 2. Approval of Minutes 2.1. Minutes of November 1, 2021 5 - 14 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1. Lease Agreement with Rogers Communications Inc. near Spruce Lake 15 - 29 (Recommendation in Report) 5.2. License for Electric Vehicle Charging Stations at Market Square Parking 30 - 42 Garage (Recommendation in Report) 5.3. Traffic Paint Purchase (Recommendation in Report) 43 - 46 5.4. Oracle Canada ULC Contract Renewal 2022 (Recommendation in Report) 47 - 50 5.5. Cleanup of Unsightly Properties at 1468 Rothesay Road (Recommendation in 51 - 66 Report) 5.6. Proposed Public Hearing Date — 35 Water Street and 166 Leinster Street 67 - 69 (Recommendation in Report) 5.7. Letter of Support for U N B Research Project (Recommendation in Report) 70 - 74 5.8. Sustainable Affordable Housing Initiative Municipal Support (Recommendation 75 - 83 in Report) 5.9. Saint John Affordable Housing Action Plan Project Procurement 84 - 88 (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 10. Consideration of By-laws 10.1. Amend "A ByLaw respecting Fees for Fire Protection Services in The City of 89 - 91 Saint John" (1 st and 2nd Reading) 10.2. Zoning ByLaw Amendment with Section 59 Conditions - 573 Woodward 92 - 97 Avenue (3rd Reading) 10.3. Zoning ByLaw Amendment with Section 59 Conditions - 54 Broad Street (3rd 98 - 102 Reading) 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1. In From the Cold Housing Blitz 103 - 114 13. Committee Reports 13.1. Finance Committee: 2022 General Fund and Utility Fund Capital Budgets 115 - 140 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1. YMCA of Greater Saint John - Request to Present to Council 141 - 141 (Recommendation: Refer to the Clerk to schedule) 16. Supplemental Agenda 16.1. PRUDE: Diversity Champion Awards (Recommendation: Refer to Clerk to 142 - 142 purchase tickets for interested Council members) 16.2. Sophia Recovery Centre: Sunny Side Up Breakfast (Recommendation: Refer 143 - 144 to Clerk to purchase tickets for interested Council members) K 17. Committee of the Whole 17.1. City Market Lease with Deanna Dempsey operating under the registered 145 - 145 business name Leban®n the Go, Lebanese Cuisine 17.2. Sale of Land (Galbraith Place), Spruce Lake Industrial Park 146 - 146 18. Adjournment K City of Saint John Common Council Meeting Monday, November 15, 2021 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m., Meeting Conducted through Electronic Participation 1.1 Approval of Minutes 68(1) 1.2 Legal Matter 68(1)(f) 1.3 Financial Matter 68(1)(c) 1.4 Financial Matter 68(1)(c) 1.5 Financial Matter 68(1)(c) 1.6 Land Matter 68(1)(d) Ville de Saint John Seance du conseil communal Lundi 15 novembre 2021 18h Reunion par participation electronique Comite Plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une seance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire I'objet d'une discussion en prive en vertu des dispositions prevues au paragraphe 68(1) de la Loi sur la gouvernance locale. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique : 16 h 30, reunion par participation electronique 1.1 Approbation du proces-verbal 68(1) 1.2 Question juridique 68(1)(f) 1.3 Question financiere 68(1)(c) 1.4 Question financiere 68(1)(c) 1.5 Question fonciere 68(1)(d) Seance ordinaire 1. Ouverture de la seance 1.1 Reconnaissance du territoire 2. Approbation du proces-verbal 2.1 Proces-verbal du ter novembre 2021 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 2 5.1 Contrat de location avec Rogers Communication Inc. pres de Spruce Lake (Recommendation clans le rapport) 5.2 Permis pour les stations de recharge de vehicules electriques au garage de stationnement Market Square (recommendation clans le rapport) 5.3 Achat de peinture pour la circulation (recommendation clans le rapport) 5.4 Renouvellement du contrat d'Oracle Canada ULC en 2022 (recommendation clans le rapport) 5.5 Nettoyage des proprietes inesthetiques au 1468 Rothesay Road (recommendation clans le rapport) 5.6 Date proposee pour I'audience publique — 35, rue Water et 166, rue Leinster (recommendation clans le rapport) 5.7 Lettre d'appui au projet de recherche de I'UNB (recommandation clans le rapport) 5.8 Initiative en matiere de logement abordable durable Soutien municipal (recommandation du rapport) 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques 10. Etude des arretes municipaux 10.1 Modifier « Un reglement sur les droits a payer pour les services de protection contre les incendies clans la ville de Saint John » (1" et 2e lecture) 10.2 Modification du reglement de zonage avec conditions de I'article 59 — 573 Woodward Avenue (3e lecture) 10.3 Modification du reglement de zonage avec conditions de I'article 59 - 54, rue Broad (3e lecture) 11. Interventions des membres du conseil 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1. Blitz du logement In From the Cold K3 13. Rapports deposes par les comites 13.1 Comite des finances : Budgets d'investissement du Fonds general et du Fonds des services publics pour 2022 14. Etude des sujets ecartes des questions soumises a I'approbation du Bureau 15. Correspondance generale 15.1 YMCA du grand Saint John — Demande de presentation au Conseil (Recommendation : Se referer au greffier pour le calendrier) 16.Ordre du jour supplementaire 16.1 PRUDE : Prix du champion de la diversite (Recommendation : Demandez au greffier d'acheter des billets pour les membres du Conseil interesses.) 16.2 Sophia Recovery Centre —Sunny Side Up Breakfast (Recommendation : Demandez au greffier d'acheter des billets pour les membres du Conseil interesses.) 17. Comite plenier 17.1 City Market Bail avec Deanna Dempsey sous le nom d'entreprise enregistre LebanOn the Go, Lebanese Cuisine 17.2 Vente d'un terrain (Galbraith Place), parc industriel de Spruce Lake 18. levee de la seance CI Present: Also Present: COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 11l/11►III 1*011111:»eP1WTI :i14*81I►10 COMMON COUNCIL OF THE CITY OF SAINT JOHN NOVEMBER 1, 2021, AT 6:00 PM MEEETING CONDUCTED BY ELECTRONIC PARTICIPATION Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor -at -Large Gary Sullivan Councillor -at -Large Brent Harris Councillor Ward 1 Joanna Killen Councillor Ward 1 Greg Norton Councillor Ward 2 Barry Ogden Councillor Ward 3 David Hickey Councillor Ward 3 Gerry Lowe Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan City Manager J. Collin General Counsel M. Tompkins Fire Chief & Chief Emergency Management Services K. Clifford Chief of Staff & Chief Financial Officer K. Fudge Commissioner, Human Resources S. Hossack Commissioner, Public Works and Transportation Services M. Hugenholtz Commissioner, Utilities & Infrastructure Services B. McGovern Commissioner, Growth & Community Services J. Hamilton Director Legislative Services / City Clerk J. Taylor Deputy City Clerk P. Anglin Administrative Officer R. Evans 61 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 1. Call to Order To conform to the Revised Mandatory Order COVID-19 proclaimed October 291h, 2021, Council Members and staff participated by video conference. The City Clerk conducted roll call noting all Council Members in attendance. To ensure public access and transparency the meeting is being livestreamed, video recorded and posted to the City's website after the meeting has concluded. 1.1 Land Acknowledgement Councillor Radwan read the Land Acknowledgement and called for a moment of silence. The City of Saint John/Menaquesk is situated is the traditional territory of the Wolastogiyik/Maliseet.The Wolastogiyik/Maliseet along with their indigenous nelghbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands and resources. 2. Approval of Minutes 2.1 Minutes of October 18, 2021 Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that the minutes of October 18, 2021 be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Councillor Lowe, seconded by Councillor Radwan: RESOLVED that the agenda for November 1St, 2021, be adopted with the addition of the following items: 17.1 Land Acquisition 195 Sydney Street 17.2 Memorandum of Understanding with Cooke Aquaculture 17.3 Appointments to Committee MOTION CARRIED. 4. Disclosures of Conflict of Interest 2 C.1 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2021- 290: Acadian Games Memorandum of Understanding Amendment, Common Council authorize the Mayor and City Clerk to execute the amended Memorandum of Understanding in the form attached to M&C 2021-290, relating to the postponement of the Acadian Games until 2022. 5.2 That as recommended by the City Manager in the submitted report M&C 2021- 286: City of Saint John Race to Zero Pledge, Council direct the Mayor to sign on to the Cities Race to Zero pledge attached at Appendix A. 5.3 That as recommended by the City Manager in the submitted report M&C 2021-288: City Market Tower Elevator Maintenance Agreement, the City of Saint John enter into a preventative maintenance and inspection services agreement with CKG Elevator Ltd for the elevator located at the City Market Tower; and that the Mayor and City Clerk be authorized to execute the said Agreement. 5.4 That as recommend by the City Manager in the submitted report M&C2021- 297: Microsoft Custom Security Workshop, the Mayor and City Clerk be authorized to execute the Statement of Work from Softchoice for the Microsoft Custom Security Workshop. 5.5 That the submitted report M&C2021-295: Virtual Public Information Session: Candlewood Lane - Sewer Separation, be received for information. 5.6 That as recommended by the City Manager in the submitted report M&C 2021-299: Business Improvement Area 2022 Budget, Common Council signal its intention to approve the 2022 Business Improvement Area budget submitted by Uptown Saint John Inc.; and further, that the City Clerk be directed to prepare the prescribed newspaper notice, per s.6(2) of the Business Improvement Areas Act. Moved by Deputy Mayor MacKenzie, seconded by Councillor Hickey: RESOLVED that the recommendation set out in each consent agenda item respectively be adopted. MOTION CARRIED UNANIMOUSLY. 6. Members Comments Council Members commented on various community events. 7. Proclamation 3 rA COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 8. Delegations/Presentations 9. Public Hearings- 6:30pm 9.1 Proposed Zoning BVLaw Amendment with Planning Advisory Committee report recommending Rezoning — 54 Broad Street (15t and 2nd Reading) Commissioner Hamilton presented an overview of the rezoning application to convert the existing rectory into a 5-unit residential building. The proposal was unanimously approved by the Planning Advisory Committee; further the PAC and City staff recommendations are aligned. Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Matthew Carr the Applicant presenting. Mayor Noade Reardon closed the public hearing. Moved by Councillor Lowe, seconded by Councillor Harris: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.16 hectares, located at 54 Broad Street, also identified as PID 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC), be read a first time. MOTION CARRIED. Read a first time by title, the bylaw entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." Moved by Councillor Lowe, seconded by Councillor Harris: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.16 hectares, located at 54 Broad Street, also identified as PID 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC), be read a second time. MOTION CARRIED. 4 E:3 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 Read a second time by title, the bylaw entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 9.2 Proposed Zoning Bylaw Amendment with Planning Advisory Committee report recommending Rezoning and Staff Presentation — 573 Woodward Avenue (1St and 2" Reading) Commissioner Hamilton presented an overview of the rezoning application to permit a development consisting of multiple -residential building units/three apartments with 225 units. The recommendations of the Planning Advisory Committee and City staff are aligned. Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment. The City Clerk read the list of members of the public registered to speak against the zoning with the following presenting: Ray Maber presenting, stating he is against the location of the new street and traffic lights invading his privacy from noise and light. Mike Kane presenting, stating he is against the location of the new street invading his privacy and requesting property setbacks be addressed. Debbie McCormack presenting, stating she is representing her mother who has property in the area, is opposed to blasting hazards during the development, increased noise and ground vibration causing structural damage to existing residences. Who is monitoring the development and if there is damage what is the process to remedy? Charles Smith presenting, stating he is concerned about the traffic going by his front yard, privacy from lighting, and drainage. How will the concerns be mitigated? No other members came forward to oppose the application. The Mayor called for members of the public to speak in favour of the proposed amendment. The City Clerk read the list of registered public members wishing to speak in favour: Don Sterritt, Architect presenting, stating he is in favour, addressing the 45-meter setback and new road; the 14-meter building height and the topography in the area. Moved by Councillor Hickey, seconded by Councillor Ogden: RESOLVED that the meeting recess for 5 minutes. MOTION CARRIED. The Mayor reconvened the meeting at 7:42 pm. 5 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 Peter Pappas the applicant, presented in favour of the proposed rezoning and responded to the questions on blasting and the due diligence guidelines. Mr. Pappas stated a civil engineer has not yet determined the extent of blasting required. E. Toole registered to speak in favour did not self -identify to speak. Staff responded to questions regarding the s. 59 conditions on maximum height and setback. General Counsel stated the efforts undertaken by the applicant with blasting is regulated by the Occupational Health and Safety Commission of the Province. Council's responsibility is to address land use. Mayor Noade Reardon closed the public hearing. Moved by Councillor Harris, seconded by Councillor Killen: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM), be read a first time. MOTION CARRIED with Councillor Radwan voting nay. Read a first time by title, the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM), be read a second time. MOTION CARRIED with Councillor Radwan voting nay. Read a second time by title, the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 10. Consideration of By -Laws 11. Submissions by Council Members 11.1. "Parkers Corner" (Councillor Hickey) Moved by Councillor Hickey, seconded by Councillor Sullivan: iN COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 RESOLVED that the City of Saint John move towards recognizing the Southwestern corner of Carmarthen Street and Mecklenburg Street as "Parker's Corner" by referring the suggestion to the Civic Commemoration Committee for consideration and final recommendation. MOTION CARRIED. 12. Business Matters -Municipal Officers 12.1 Work Plan 2022 and 2023 Referring to the submitted report Work Plan 2022 and 2023 based on Common Council's Priorities, the City Manager reviewed the 47 initiatives aligned with Common Council's five priorities, Grow, Green, Belong, Move and Perform. Moved by Councillor Radwan, seconded by Councillor Ogden: RESOLVED the City Manager's Initiatives Plan be endorsed. MOTION CARRIED. 12.2. Dominion Park Master Plan Phase 1 Implementation Moved by Councillor Norton, seconded by Councillor Killen: RESOLVED that as recommended in the submitted report M&C 2021-292: Dominion Park Master Plan Phase 1 Implementation, Common Council endorse the Dominion Park Phase 1 Implementation plan as detailed in the report contingent on approval of the 2022 General Fund Capital Program; and Common Council authorize the City to co-sign the Dominion Park Community Association's $45,000 application to the Anniversary Grant from the Saint John Community Loan Fund's to support phase 1 Implementation Plan as detailed in M&C Qi7►%1W4.6yj MOTION CARRIED. 12.3 Alternate Side Parking Program North, East and West Sides Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that the submitted report M&C 2021-293: Alternate Side Parking Program North, East and West Sides, be received for information. MOTION CARRIED. 13. Committee Reports rA 11 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 13.1 Finance Committee: 2022 Draft General Fund and Utility Fund Capital Budgets Chair of the Finance Committee Councillor Sullivan introduced the 2022 Draft General Fund and Utility Fund Capital Budgets report. Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-296: 2022 Draft General Fund and Utility Fund Capital Budgets, Common Council receive the report and presentation for information and make all requirements to staff pertaining to the proposed 2022 General & Utility Capital Budgets. MOTION CARRIED with Councillor Radwan voting nay. 13.2 Finance Committee: Internal Audit Services The Chair of Finance Committee G. Sullivan introduced the Internal Audit Services report and recommendations. Moved by Councillor Sullivan, seconded by Councillor Harris: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-220: Internal Audit Services, Common Council approve the submitted Internal Audit Plan for 2021 and authorize Mayor and City Clerk to execute the contract for audit services with Aon. MOTION CARRIED. 14. Consideration of Issues Separate from Consent Agenda 15. General Correspondence 15.1 Province of New Brunswick: Ministerial Letter to Mayors and Councils on COVID- 19 (Recommendation: Refer to City Manager and Public Safety Committee) Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the letter from Hon. Dorothy Shepard & Hon. Daniel Allain: Province of New Brunswick: Ministerial Letter to Mayors and Councils on COVID-19, be referred to the City Manager and Public Safety Committee. IL [D]I1[07►[4L\ilk] ilk] I: 101 15.2 Ticket Purchase Request: YMCA Red Triangle Awards (Recommendation: Refer to Clerk to purchase tickets for interested Council members). 8 12 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 Moved by Councillor Radwan, seconded by Councillor Harris: RESOLVED that the ticket purchase request re: YMCA Red Triangle Awards, be referred to the Clerk to purchase tickets for interested Council members. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Land Acquisition 195 Sydney Street Moved by Deputy Mayor MacKenzie seconded by Councillor Harris: RESOLVED that as recommended by the Committee of the Whole having met on November 1St, 2021, Common Council adopt the following; 1. The City purchase a parcel of land located at 195 Sydney Street and identified as PID numbers 00002238 and 00001917 from 692584 NB Inc. in accordance with the terms of the Agreement of Purchase and Sale attached to M&C No. 2021-294 and that the Mayor and City Clerk be authorized to execute the necessary documents to effect the land transaction; 2. That the purchase price for the land transaction be paid out of the Strategic Real Estate Capital Reserve for this transaction; and 3. Should the said parcel of land later be sold by the City, that the proceeds of the sale be placed in the Strategic Real Estate Capital Reserve. MOTION CARRIED. 17.2 MOU Cooke Aquaculture Moved by Councillor Radwan, seconded by Councillor Ogden: RESOLVED that as recommended by the Committee of the Whole having met on November 1St, 2021, the City enter into a Memorandum of Understanding with Cooke Aquaculture Inc., in the form as attached to M&C No. 2021-300 for a potential land transaction and that the Mayor and City Clerk be authorized to execute the said Memorandum of Understanding. IO [911110L[eL\ilk] ilk] I:40a 17.3 Appointments to Committee Moved by Councillor Stewart, seconded Deputy Mayor MacKenzie: RESOLVED that as recommended by the Committee of the Whole, having met on November 1St, 2021, Common Council approve the following appointments: 9 13 COMMON COUNCIL / CONSEIL COMMUNAL November 1, 2021 / le 1 novembre 2021 City Market Strategic Plan Steering Committee: to appoint Michael Forestell, Melanie Colpitts, Christie Stelling, Andrew MacPherson, Mayor Noade Reardon, and Councillor Lowe from November 1, 2021, until the strategic plan is completed. 18. Adjournment Moved by Councillor Harris, seconded by Councillor Lowe: RESOLVED that the meeting of Common Council held on November 1st, 2021, be adjourned. IL [D]IIIf] 0K4L\ilk] ilk] I: 101 The Mayor declared the meeting adjourned at 9:59 p.m. 10 14 Q��; JO-11 -- , COMMON COUNCIL REPORT M&C No. 2021-301 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area General Counsel Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Lease Agreement with Rogers Communications Inc. near Spruce Lake AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Curtis Langille Melanie Tompkins John Collin RECOMMENDATION That The City of Saint John enter into a Lease Agreement with Rogers Communications Inc., in the form as attached to M&C No. 2021-301 for the operation of a cell tower with ancillary structures on PID No. 55183180, situated off Burchill Road, and further that the Mayor and City Clerk be authorized to execute the said Lease Agreement. EXECUTIVE SUMMARY The purpose of this report is to seek authority for The City of Saint John (the "City') to enter into a new Lease Agreement with Rogers Communications Inc. ("Rogers") to provide for its continued use and operation of a telecommunications tower on City property. The City property in question comprises an area of 3.34 ha. (8.25 acres), situated on the south side of Highway No. 1 near Spruce Lake. Access to this property is via a private roadway, known as Burchill Road. The City entered into a lease (the "Existing Lease") with Rogers in March of 2006 for the construction and operation of a telecommunications tower. This lease was for a Term of 5 years with the possibility of three 5-year Renewals. The Existing Lease is now in the early stages of the last remaining 5-year term and Rogers has requested to enter into a new lease (the "New Lease"), which would assume and continue the remainder of the term of the Existing Lease under the New Lease and also provide for two renewal terms for its operation of the telecommunication tower. The attached New Lease is similar to the Existing Lease with the exception of the extension to term and the addition of a new mechanism for significant rent increases. PREVIOUS RESOLUTION At its meeting held March 13, 2006, Council resolved to enter into a Lease with Rogers for the purpose of erecting a cell tower on an 8.25 acre site, situated on the south side of Highway No. 1 near Spruce Lake. 15 -2- REPORT The City owns a property identified as PID No. 55183180 which comprises an area of 3.34 ha. (8.25 acres), and is situated on the south side of Highway No. 1 near Spruce Lake. Access to this property is via a private roadway, known as Burchill Road. Rogers and the City have been party to the Existing Lease since 2006. The Existing Lease is now in the early stages of the last remaining 5-year term. Under the Existing Lease, rent for each 5-year renewal term is determined based upon 10 percent of the appraised market value of the premises as if the land was vacant at the time of such renewal. During each year of the renewal, rent increases annually by one percent above the prevailing Consumer Price Index ("CPI"). The term of the last renewal of the Existing Lease ends December 31, 2025. Rogers approached the City to enter into a New Lease, which would assume and continue the remainder of the term of the Existing Lease under the New Lease and also provide for two renewal terms for its operation of the telecommunication tower. The New Lease would have most of the terms and conditions remain the same, except for an extension of the term and renewals that would have Rogers lease the premises until the end of 2035. A few non -material changes were made to the Lease to reflect updates to Rogers' standard commercial leasing language. However, the most significant amendment incorporated in the New Lease is a new mechanism negotiated by City staff to materially increase the rent over the course of the term (including renewals). In 2006, year one of the Existing Lease, the annual rent was $2,600.00. The mechanism contained in the Existing Lease provided for minimal annual rent increases, which has resulted in an annual rent - 15 years later - of only $4,724.00. In the New Lease, rent increases until the end of the Term on December 31, 2025 will remain the same as in the Existing Lease. However, for the two renewal terms, each being a 5-year period, City staff have introduced a mechanism that stands to increase the rent significantly. The rent for year one of the 15t renewal term will increase by the greater of 25 percent of appraised value, as if the land was vacant, or ten -thousand dollars, and the rent for year one of the 2nd renewal term will be increased by no less than $15,000.00. In each year of the two renewal terms, rent will also increase by the greater of 2.75 percent or one percent above the prevailing CPI. In other words, the New Lease provides the opportunity to more than triple the rent over the course of the New Lease and possibly more, depending on CPI in the last term. The General Counsel Office provided guidance on the rent increase mechanism strategy and preparation of this New Lease. STRATEGIC ALIGNMENT This aligns with Council's Perform priority as it leverages a viable opportunity to generate an alternative source of revenue. SERVICE AND FINANCIAL OUTCOMES The New Lease will yield a minimum total rent payment to the City of $157,000. No services will be impacted by this lease. 16 -3- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Several City departments were engaged in the preparation of this new agreement to ensure the proposed extensions of term would have no impact on any possible future projects contemplated by the City, including Growth and Community Services, Infrastructure Development, and Public Works and Transportation Services. The General Counsel Office facilitated the preparation of the new lease. ATTACHMENTS 1. Location map, and 2. Lease Agreement. 17 Service New Brunswick Service Nouveau -Brunswick x A Rogers Cell Tower Site Scaletchelle 1:17198 Date: 2021/11/05 13:36:12 iiia mitres 5000 1000.0 1500.0 metres While this map may not be free from error or omission, care has been taken to ensure the best possible quality. This map is a graphical representation of property boundaries which approximates the size, configuration and location of properties. It is not a surrey and is not intended to be used for legal description or to calculate exact dimensions or area. Meme si cette carte n'est peut-titre pas libre de toute erreur ou omission, toutes les pr6cautions ont M6 prises pour en assurer la meilleure qual,t6 possible. Cette carte est une representation graphique approximative des terrains (fimiteslcgnensions, configuration et emplacement). Elle n'a aucun caractbre officiel et no doit done pas servir A la r6daction de la description officielle d'un terrain ni au calcul de ses dimensions exactas ou de sa superficie. This Agreement made this __ day of, 2021. BETWEEN: THE CITY OF SAINT JOHN, having its City Hall at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of New Brunswick, hereinafter called the "Lessor" -and ROGERS COMMUNICATIONS INC., a body corporate under the laws of Canada having its registered office at 1 Mount Pleasant Road, Toronto, Ontario, M4Y 2Y5, the "Lessee". 1. LEASE OF PREMISES In consideration of the rents reserved and the covenants and agreements herein contained, the Lessor leases to the Lessee eight (8) acres of land (3.34 hectares) southward of Spruce Lake on the east side of Burchill Road and south side of Highway Route 1, Saint John, New Brunswick, being those lands identified by Service New Brunswick Parcel Identifier (P1D) 55183180 more particularly shown on Schedule "A" attached hereto as "tower site" (the "demised premises") together with the use, on foot and with vehicles and machinery, at the sole risk and expense of the Lessee but in common with all others lawfully entitled thereto of a right of way to a maximum width of fifteen (15m) metres over the route generally as shown in cross- hatch on Schedule "A" for the purpose of ingress, egress and regress to and from the western sideline of the "proposed tower site" to Highway Route 1, provided that: i. the Lessee shall indemnify and save harmless the Lessor from and against all mann4,r of action or claim that may arise out of the Lessee's use of the Burchill Road so-called; ii. nothing herein leased shall in any manner affect any rights of way, casements, licenses or any other interest previously granted, conveyed and given by the Lessor in respect of the demised premises and the access thereto; iii. the Lessor shall reserve the right to enter upon the demised premises and access road with machinery, materials, vehicles, and equipment and to construct, alter, maintain, inspect, repair, replace, and use underground water mains or pipelines, storm sewers, sanitary sewers or any like municipal works, including all related works appurtenant thereto; provided that the Lessor in performing any of the work herein contemplated shall perform the said work in such a manner so as not to damage the improvements erected upon the demised premises by the Lessee.; and iv. the Lessee acknowledges that the Lessor does not and shall not maintain, repair or improve any portion of Burchill Road, so-called. LEASES THE CITY OF SAINT JOHN and ROGERS WIRELESS INC. Page 2 of 10 2. TERM The Lessee shall hold the demised premises and access road for and during the term which shall be, unless sooner terminated pursuant to other provisions herein, the period of five (5) years from and including the I" day of January, 202I to and including the 31" day of December, 2025. 3. RENT a) Annual Rent and Increases The Lessor shall pay to the Lessee at the Cashiers Office, City Hall, 15 Market Square, Saint John, New Brunswick, rent as follows: for the I" year of the tenn the surn of $4724.14; and ii. thereafter an annual rent for each of the four (4) years of the term at an annual increase to the previous year's rent of the greater of (1) two and three quarter percent (2.75%) or (2) one percent (l%) above the prevailing Consumer Price Index, all such annual installments to be paid in advance on or before January I" of each year during the term. b) Tax fHS11 All payments of rent shall be subject to HST or any other tax in lieu thereof and shall be calculated by the Lessor in accordance with applicable legislation and shall be paid by the Lessee to the Lessor with the rent set out in clause 3(a) above. c) Property Tax The Lessee shall, on the I" day of August in each year during the term hereof and during any renewal, pay as rent to the Lessor in lawful money of Canada an amount equal to the amount of money payable as real property lax levied against the demised premises under Section 5(l) and 5(2) of the Real Properly Tax Act, &N.B., c. R-2 and payable by any owner thereof, other than a municipality during those years that the demised premises are assessed in the narne of the Lessor and such resulting taxes payable do not include an amount for the levy set out under Sections 5(1) and 5(2). 4. COVENANTS AND CONDITIONS — (LEASES REGULATION) SrAMQARP FORMS OF CONVEYANCES ACT The Lessor and the Lessee agree that the following provisions of Regulation 83-132, Leases -Regulation — Standard Forms of Conveyances Act shall apply to this lease: 11. The Lessee covenants with the Lessor that the Lessee shall for the duration of this lease pay to the Lessor the rent hereby reserved on the days and in the manner herein set out without any deduction whatsoever. LEASE THE CITY OF SAINT JOHN and ROGERS WIRELESS INC. Page 3 of 10 12. The Lessee covenants with the Lessor that the Lessee shall for the duration of this lease maintain the demised premises in good and sufficient order and repair to the satisfaction of the Lessor, reasonable wear and tear and damage by fire, lightning, tempest and the like excepted. 13. The Lessee covenants with the Lessor that the Lessee shall permit the Lessor, his servants, agents and employees at all reasonable times for the duration of this lease to enter upon the demised premises for the purpose of inspecting the state of repair or making such repairs as the Lessor may from time to time consider necessary. 14. The Lessee covenants with the Lessor that the Lessee shall not, without prior written consent of the Lessor, place any building, erection, addition or improvement, other than trade fixtures, upon the demised premises, or alter the interior of the demised premises or any part thereof. 15. The Lessee covenants with the Lessor that the Lessee shall use the demised premises only for the purpose or purposes agreed upon by the Lessor and Lessee. 17, The Lessee covenants with the Lessor that the Lessee shall promptly comply with and conform to the requirements of every federal and provincial statute, rule, regulation and ordinance, and every municipal by-law, rule, regulation, order and ordinance at any time or from time to time in force affecting the use or occupation of the demised premises or any part thereof by the Lessee. 20. The Lessee covenants with the Lessor that the Lessee shall pay as they become due all charges for public utilities including electricity, gas, water, telephone and all other services provided by any public utility in connection with the occupancy of the demised premises. 22. The Lessee covenants with the Lessor that the Lessee shall pay for the duration of this lease ail taxes, rates, levies and assessments charged against the demis premises in connection with the Lessee's use and occupation thereof. 26. In the event that the Lessee is in default of payment of any amount required by this lease to be paid by Uri, the Lessor may pay such amount on his behalf and recover that amount together with his reasonable expenses front the Lessee as rent, with all remedies incidental thereto as if that amount and expenses were included in the rent hereby reserved. 28. The Lessor covenants with the Lessee that the Lessee, paying the rent hereby reserved and performing the covenants on his part to be performed, shall and [nay peaceably possess and enjoy the demised premises for the duration of this lease without any interruption or disturbance from the Lessor or any person lawfully claiming under him. LEASE THE CITY OF SAINT JOHN and ROGERS WIRELESS INC. Paste 4 of 10 30.1 The Lessee covenants with the Lessor that the Lessee shall pay for the duration of this lease all taxes, rates, duties and assessments whatsoever, whether municipal, provincial, federal or otherwise, now charged or hereafter to be charged upon the demised premises or upon the Lessor on account thereof, except municipal taxes for local improvements. 33. For the duration of this lease or any renewal thereof the Lessee has an insurable interest in any alterations, additions and improvements that may be made by the Lessee in and to the demised premises, and the Lessee is entitled to insure such alterations, additions and improvements up to their full insurable value and to receive the proceeds of any insurance so placed by him, 36. In the event that the Lessee holds over beyond the duration of this lease or the renewal thereof with or without the consent of the Lessor and without any further written agreement, the tenancy resulting shall be a monthly tenancy only, at a monthly rental equivalent to the amount paid per month during the last month of the term hereby granted or the renewal thereof and subject to termination at the election of the Lessor or Lessee upon one month's notice in writing and subject also to the terms, conditions and covenants herein set out. 39. Subject to the Lessor's approval, which approval shall not be unreasonably withheld, the Lessee may install in, upon or about the demised premises any signs or advertising material which shall remain the property of the Lessee and which the Lessee may remove regardless of the degree of affixation upon expiration or termination of this lease or any renewal thereof provided that the Lessee shall make good any damage caused to the demised premises by such installation and removal. 41, Any condoning, excusing or overlooking by the Lessor of any default, breach or non -observance by the Lessee at any time or times in respect of any covenant, proviso or condition herein contained shall not operate as a waiver of the Lessor's rights hereunder in respect of any continuing or subsequent default, breach or non -observance, nor so as to defeat or affect in any way the rights of the Lessor. 45. The Lessor and the Lessee mutually covenant and agree that, this lease having been executed in both English and French, where a conflict exists between the English version and the French version of any provision hereof, the meaning and legal effect of the English version shall prevail. 5. ADDITIONAL COVENANTS AND CONDITIONS a) Option to Renew i. The Lessor gives to the Lessee, provided that the Lessee is not in default in the performance of any of the tenns, covenants and conditions herein the right to extend this lease for two (2) further five (5) year terms, commencing January 1, 2026. ii. Annual rent for the first of two (2) renewals commencing on January 1, 2026 as noted above in 5(a)(i) shall be based upon the greater of LEASE THE CITY OF SAINT JOHN and ROGERS WIRELESS INC. Page 5 of 10 twenty-five per cent (25%) percent of the appraised market value of the demised premises as if such demised premises were vacant land at the time of such renewal or Ten Thousand Dollars ($10,000.00) per annum. Annual rent for the second of the two (2) renewals commencing on January 1, 2031, as noted above in 5(a)(i), shall be based upon the greater of. twenty-five per cent (250/6) percent of the appraised market value of the demised premises as if such demised premises were vacant land at the time of such renewal or Fifteen Thousand Dollars ($15,000.00) per annum. iii. During each year of such renewal terns or terms, the annual rent for each of the four (4) additional years of the Tenn rent shall increase annually to the previous year's rent by the greater of (i) two and three-quarter percent (2.75%) or (ii) one percent (1 %) above the prevailing Consumer Price Index. iv. The option shall be deemed to be exercised by the Tenant unless the Tenant gives notice in writing at least sixty (60) days prior to the expiry of the then current term or any extension period, as the case may be, stating that it elects not to exercise such options(s). b) Use of Demised Premises i. Unless otherwise approved by the Lessor the Lessee shall use the demised premises solely to operate and maintain a cell tower with ancillary structures; ii. Prior to the commencement of construction, if any, the Lessee must submit construction plans to the Commissioner of Planning and Development for approval; iii. Use of the premises and the property by the Lessee shall be for the purposes of installing, removing, replacing, relocating, maintaining, upgrading, modifying, supplementing, and operating, at its sole expense, telecommunications facilities and equipment including cable, fibre, and wires for the provision of telecommunications services, provided that no change shall be made to the existing use at the time of entering into the lease without the consent of the Landlord; and iv. All support wires and tower structures upon the demised premises must be maintained to the satisfaction of the Building Inspector. c) Access Road Maintenance i. The use of the access road by the Lessee, its servants, agents, contractors, and workers shall be at the sole risk and expense of the Lessee, ii. The Lessee shall indemnify and save harmless the Lessor from and against all actions or claims that arise from any and all use of the access road by the Lessee; and d) Insurance LEASE THE CITY OF SAINT JOHN and ROCERS WIRELESS INC. Page 6 of 10 iII. The Lessee hereby acknowledges that the Lessor does not and shall not maintain, repair or improve the access road. During the terra and any renewal(s) thereof the Lessee shall at its own cost and expense maintain a public liability insurance policy in the amount of $5,000,000,00 against any claims for damage or destruction of property and injury to persons or loss of life occurring upon the demised premises and access road with the Lessor added as an additional named insured, the said policy must be subject to a cross liability clause and remain in full force and effect during the tern hereof and any and all renewals, failing which the Lessor may terminate the lease or any renewal thereof, ii. The Lessee shall furnish the Lessor with all policies of insurance, certificates or other evidence acceptable to the Lessor together with evidence of payments of premiums thereon as soon as premiums are payable, of all insurance effected on the demised premises; and iii. Any policies of insurance placed by the Lessee shall contain a waiver or waivers of subrogation against the Lessor and the Lessee waives, releases and discharges all rights, clabns and demands whatsoever which the Lessee might have or acquire against the Lessor arising out of damage to or destruction of any structure situate upon the demised premises or any part thereof occasioned by any of the perils insured against by the Lessee or which the Lessee has agreed to insure against whether or not such rights, claims or demands shall arise through the negligence or other fault of the Lessor, its servants, agents or contractors. e) Assigning and Subletting i. The Lessee covenants with the Lessor that the Lessee shall not assign, transfer, sublet or otherwise by any act or deed cause or permit the demised premises with access road or any part thereof to be assigned, transferred or sublet without the prior written consent of the Lessor unless to a wholly owned subsidiary of the Lessee. f) Indemnification The Lessee shall indemnify and save harmless the Lessor against all actions, expenses, claims and demands of any kind incurred from the non-performance of the Lessee's covenants in the lease and the Lessee hereby indemnifies, protects, defends, and holds harmless the Lessor, its officers, employees, and agents, from and against all claims, actions, losses, damages, costs, expenses, and liabilities (save and except those caused solely by the willful or negligent acts or omissions of the Lessor, LEASE 1'HE CITY OF SHIN r JOHN and ROGERS WIRELESS INC. Page 7of10 its officers, employees, and agents for which willful or negligent acts the Lessor will be solely liable and will indemnify and save harmless the Lessee) arising out of actual or alleged injury to or death of any person or loss of or damage to property in or upon the demised premises and access road. g) Mechanics' Lien In the event of any Claim of Lien under the Mechanics lien Act is filed in the Saint John County Registry Office/Land Titles Office in respect of any work undertaken by or on behalf of the Lessee upon the demised premises and/or access road the Lessee shall, within thirty (30) days of receipt of a demand from the Lessor, cause to be filed in the said Registry OfticelLand Titles Office an Order vacating the filing of such Claim of Lien. h) Appeal of Assessment The Lessee shall have the right and privilege, with the prior written consent of the Lessor, in its own name or in the name of the Lessor, if acting in good faith, of contesting or appealing any assessment or of applying for a reduction of the amount of any tax, rate, levy, duty or assessment payable under Standard Forms Covenant 30.1. i) Condition of Demised Premises i. The Lessee acknowledges that the Lessor has given the Lessee reasonable opportunity and full access to inspect the demised premises and access road and to conduct any tests, investigations, inspections or other inquiries. The Lessee further acknowledges that it has inspected the demised premises and access road and the Lessee is deemed to have relied exclusively upon its inspection thereof, and ii. The Lessee confirms and agrees that it accepts the demised premises and access road on an "as is, where is" basis, in their present condition, without any warranty or representation whatsoever on the part of the Lessor. j) Re -Entry of Demised Premises In the event that the rights of the Lessee under this Lease are at any time seized or taken in execution or attachment by any creditor of the Lessee, or the Lessee makes an assignment for the benefit of creditors, becomes bankrupt or insolvent, or takes the benefit of any statute that may be in force for bankrupt or insolvent debtors, then the Lessee shall forthwith remove all structures from the demised premises and further the current month's rent, including additional rent, and the next three month's rent, including additional rent, immediately become due and payable and, in the manner prescribed by law, the Lease and term shall, at the option of �1 LEASE THE. CITY OF SAINT;OHN and ROGERS WIRELESS INC Page 8 of 10 the Lessor, become forfeited and void and the Lessor may enter into and upon the demised premises, or any part thereof in the name of the whole, by force or otherwise as he may see fit, to have again, repossess and enjoy, as of its former estate, anything herein contained to the contrary notwithstanding. k) Re -Possession of the Demised Premises If and whenever the rent hereby reserved is not paid by the Lessee and remains unpaid for a period of thirty (30) days after any of the days upon which the same ought to have been paid, and whether or not any formal or other demand has been made therefor, or if the Lessee is in breach of or in default under any of the Lessee's covenants, conditions or agreements contained in this Irease and such breach or default continues for fifteen (15) days after written notice thereof has been given by the Lessor to the Lessee without the Lessee proceeding promptly and diligently to remedy such breach or default, then in any such case the Lessor shall have the right to terminate this Lease and, upon the exercise of such right, the Lessor may terminate this Lease and re-enter into and upon and take possession of and enjoy the demised premises, or any part thereof, in the name of the whole, as of the Lessor's farmer estate. 5. NOTICE a) Notice to Lessor Any notice given by the Lessee to the Lessor shall be in writing and delivered personally or sent by registered mail, postage prepaid and shall be addressed to the Lessor at: The City of Saint John 15 Market Square P. O. Box 1971 Saint John, NB E2L 4L1 Attention: 'I`he City Clerk b) Notice to Lessee Any notice given by the Lessor to the Lessee shall be in writing and delivered personally or sent by registered mail, postage prepaid and shall be addressed to the Lessee at: Rogers Communications Inc. I Mount Pleasant Road Toronto (Ontario) M4Y 2Y5 Attention: Real Estate Department (A0325) r LEASE THE CITY OF SAINT JOHN and ROGERS WIRELESS INC. Page 9 of 10 CORPORATE TENANCY If the Lessee is a corporation, the undersigned officers of the Lessee hereby warrant and certify to the Lessor that the Lessee is a corporation in good standing and duly incorporated and organized under the laws of the jurisdiction or, if incorporated in a jurisdiction other than New Brunswick, is a corporation in good standing and duly incorporated and organized under the laws of that jurisdiction and is authorized to do business in New Brunswick and the under officers are authorized and empowered to bind the corporation to the tenns of this Lease by their signatures thereto. 8. NUMBER AND GENDER It is agreed that unless the context of this agreement requires otherwise, the singular number shall include the plural and vice versa, the number of the verb shall be construed as agreeing with the word so substituted, words importing the masculine gender shall include the feminine and neuter genders, and words importing persons shall include firms and corporations and vice versa. 9. HEIRS SUCCESSORS AND ASSIGNS This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators and permitted assigns of each of the parties. {Signature page follows} LEASE THE CITY OF SAINT JOHN and ROGERS WIRELESS INC Page 10 of 10 IN WITNESS WHEREOF the parties hereto have duly executed this Agreement the day and year First above written. SIGNED, SEALED & DELIVERED } THE CITY OF SAINT JOHN in the presence of: ) ) Donna Reardon, Mayor Jonathan Taylor, City Clerk Common Council Resolution: March 18, 2002, Amended May 5, 2003, March 13, 2006 and 2021. ROGERS COMMUNICATIONS INC. Per: Name: Pi e Aug6:; .B.A., C. App. Title: ��agcr, eal Estate and Munn. Affairs "° ``, 41 2a2/ a W 0 COMMON COUNCIL REPORT M&C No. 2021-305 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area General Counsel Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: License for Electric Vehicle Charging Stations at Market Square Parking Garage AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Curtis Langille Melanie Tompkins I John Collin RECOMMENDATION 1. That the City grant a License to The Power Commission of The City of Saint John generally in the form as attached to M&C 2021-305 for the placement and operation of two Electric Vehicle Charging Stations in the Market Square Parking Garage, located on PID 55011878 (the "Property"), such licensed area to be approximately 4 feet x 6 feet in area, as generally shown on the sketch attached hereto titled "Proposed Dual EV Charging Station — Market Square Parking Garage". 2. That the Power Commission of the City of Saint John, at its own cost, prepare any plan required to depict the area and effect the conveyance and pay any and all costs associated with the granting and registering of the License. 3. That the Mayor and City Clerk be authorized to execute the documents necessary to effect the granting of the License. EXECUTIVE SUMMARY Saint John Energy ("SJE") is partnering with The City of Saint John ("the City") for the placement of two electric vehicle charging stations ("EVCS") to be located on the City property at the Parking Garage for Market Square, along with designated parking spaces (see attached sketch). This is part of a larger program where SJE is partnering with different organizations that will accommodate 99 similar EVCS to encourage the use of electric vehicles. SJE will be responsible for the installation and ongoing maintenance of the EVCS with all costs, including power, to be their responsibility. To accommodate this project, the City is being asked to grant a license in favor of SJE that will enable the placement of the EVCS in the Market Square Parking Garage. The purpose of this report is to seek Council's approval to 10191 -2- enter into a license agreement with SJE for the ECVS generally in the form attached hereto (the "License"). PREVIOUS RESOLUTION At its meeting held October 4, 2021, Council resolved to grant an easement to SJE for the installation of a Dual EVCS at the TD Station Parking Lot. BACKGROUND SJE is leading a project that will install 99 level 2 EVCS in public places across the Maritime provinces. SJE is also partnering with Perth -Andover, Edmundston, Summerside, Antigonish, Mahone Bay, and Berwick to undertake the installations. The Project is partially funded by federal NRCan as part of its Zero -Emission Vehicle Infrastructure Program (ZEVIP), which supports the government's targets for facilitating electric vehicle use. The new level 2 EVCS will be publicly available and provide residents with more options to charge their vehicles. It is intended that, initially, there will be a total of 12 EVCS at 6 sites within the City of Saint John. At its meeting on October 4, 2021, Council approved a similar agreement for the TD Station Parking Lot site to permit the use of the site for 2 EVCS, having similar terms and conditions to what is being proposed for this site. REPORT The EVCS align with the City's Community Energy Plan and staff is supportive of the City hosting 2 of the sites, each site with 2 charger connections and dedicated parking spaces. The location at TD Station was approved by Council at its October 41h, 2021, meeting and this proposed site in Market Square is the other site. The criteria for these sites selected by City staff and SJE were based on: • Commuter traffic patterns • Expected use • Proximity to shopping, dining and entertainment • Visibility and brand awareness potential • Installation costs • Ease of accessibility (driver friendly); and • Site maintenance considerations. The Market Square Parking Garage is located on property owned by the City. While the City now owns the property, originally the property was owned by the Market Square Corporation. The Market Square Corporation entered into a lease with the Hardman Group Limited (formerly The Rocca Group Limited) in 1980 for the entirety of Market Square (also known as the "Head Lease"). A condition of the Head Lease was that the Hardman Group would lease the Market Square Parking Garage to the City, which they did in 1983. In 1998, the Market Square 31 -3- Corporation changed its name to the Saint John Development Corporation and in 2018 the Saint John Development Corporation changed its name to Develop Saint John. Develop Saint John was dissolved on December 31, 2020, and all property owned by Develop Saint John was transferred to the City. To summarize, at present, the City leases Market Square to the Hardman Group who then leases back the Market Square Parking Garage to the City. The General Counsel Office has reviewed the lease with The Hardman Group to confirm that the City is acting within its authority in granting the attached License. The License provides that SJE is responsible for all costs and maintenance associated with the two EVCS, including power. The term of the License is 10 years with further renewals of 5 years each. The City and SJE have the option to terminate the agreement upon 90 days written notice to the other party but, if the City chooses to terminate prior to the end of the term, the City is required to compensate SJE for any consequential loss of asset value or federal government contribution requiring repayment by SJE under the Zero Emission Vehicle Infrastructure Program funded by the federal Department of Natural Resources. During the renewals, either party may terminate the agreement upon 30 days written notice to the other party. STRATEGIC ALIGNMENT This license agreement aligns with Council's Green priority and demonstrates this Council's environmental leadership. SERVICEAND FINANCIAL OUTCOMES The placement of these two EVCS will illustrate to the public that the City is taking a leadership role along with SJE to address climate change, especially as it relates to the transportation sector. The City will incur no cost associated with these two EVCS and the consideration for the License is minimal ($1) because the project aligns with the City's Community Energy Plan. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Saint John Parking Commission, Risk Management and the General Counsel Office have provided input into the preparation of this report. The General Counsel Office provided input in the drafting of the License and is satisfied with its terms and conditions. ATTACHMENTS 1. Sketch of Licensed area; and 2. License Agreement. ic3A Execution Version CHARGING STATIONS LICENSE AGREEMENT (Market Square Parking Garage Site) This Charging Stations License Agreement ("Agreement") is entered into as of the day of November, 2021 ("Agreement Date") BETWEEN AND The City of Saint John, a body corporate by Royal Charter confirmed and amended by Acts of the legislative Assembly of the Province of New Brunswick, with registered office at 15 Market Square, Saint John, NB E21- 41-1(the "Grantor") The Power Commission of the City of Saint John, doing business under the name and style of Saint John Energy, a body corporate, whose address is 325 Simms Street, Saint John, NB E2M 31-6 ("SJE"). (collectively referred to as the "Parties" and individually as a "Party") WHEREAS the Parties are entering into this Agreement with respect to certain Electric Vehicle Charging Stations to be installed by SJE on the Grantor's property; NOW THEREFORE THIS AGREEMENT WITNESSES that for and in consideration of the sum of One Dollar ($i.00) and for other good and valuable consideration, receipt of which is hereby acknowledged, and in consideration of the mutual covenants and promises set out herein, the Parties agree to as follows: 1. Grant of License. The Grantor represents that it is the lessee of a certain parking garage (the "Parking Garage") located at Market Square in the City of Saint John identified as PID 55oi1878(the "Property"). The Grantor hereby grants to SJE for the term of this Agreement: (i) a license to use and occupy that portion of the Property as more particularly described at Schedule "A" hereto (the "Premises") for the Purpose, as defined below; and (ii) any other necessary licenses for access and utilities for the Purpose. 2. Purpose. The Premises may be used exclusively by SJE for any lawful activity in connection with the design, development, construction, installation, maintenance, repair, replacement, removal, security, and operation of electric vehicle chargers and ancillary items, including, without limitation, electrical equipment, hardware, software, signage and all supporting equipment and structures (which may include concrete pads and protective bollards) (collectively, the "Charging Stations"), together with any other uses permitted herein (the 2709o86-.v4- 33 Execution Version "Purpose"), on the terms and conditions set forth in this Agreement. The Grantor warrants the quiet enjoyment of the Premises by SJE forthe Purpose as set out in this Agreement. Term. The term of this Agreement (as extended or renewed from time to time, the "Term") shall commence on the Agreement Date for a period of ten (1o) years and any further renewals in accordance with paragraph 4 herein provided that should SJE so request, the Parties agree to consider expanding the Term of this Agreement on terms and conditions to be mutually agreed upon. ram. Renewal. Following the expiration of the initial 10-year Term, this Agreement will automatically renewfor successive 5-year periods, unless terminated by either Party upon at least thirty (3o) days prior written notice. During the term of any successive renewal periods, the terms and conditions of this Agreement shall apply. Termination. Either Party may terminate this Agreement at its sole discretion at any time during the Term upon ninety (go) days' written notice to the other Party, provided that if the Grantor terminates this Agreement prior to the end of the Term, the Grantor will compensate SJE for any consequential loss of asset value or federal government contribution requiring repayment by SJE under the Zero Emission Vehicle Infrastructure Program funded by the federal Department of Natural Resources. Further, this Agreement may be immediately terminated by either Party under either of the following circumstances: a. the other Party breaches or fails to perform any of its obligations in any material respect, and such breach or failure continues uncured for ninety (go) business days after receipt of written notice; or b. the other Party becomes insolvent or proceedings are instituted by or against it under any provision of any bankruptcy or insolvency laws. 6. Maintenance of Premises and Taxes. a. The Grantor shall cause the Premisesto be maintained in a clean, safe, and orderly condition, to at least the same standard as other areas at the Property. b. The Grantor shall have no responsibility to maintain the Charging Stations or related SJE equipment, hardware, software, or signage. SJE owns the Charging Stations and the Grantor shall not retain any ownership rights in the Charging Stations and related SJE equipment. 2709o86-.v4- 34 Execution Version Z Installation Activities. a. SJE shall, at its sole cost and expense, be responsible for all installation activities (the "Installation Activities") required to support the operation of the Charging Stations and services therewith, including furnishing and installing all materials, equipment, and labor required for the installation of the Charging Stations. This includes but is not limited to all work related to the development of plans and documents for supplying power to the Charging Stations per SJE standards and all permitting requirements; the hiring and coordination of all vendors and contractors; the installation of electrical equipment, utility lines, hardware, and software; and site preparation, trenching, repaving, and landscaping. Following the installation, SJE shall activate and commission the Charging Stations. b. SJE may, at any time during the Term and in its discretion modify, including, without limitation, upgrade, replace, and/or remove all or a portion of the Charging Stations (collectively, "Modifications"), whether or not said items are considered fixtures and attachments to the Premises under applicable laws; provided, however, before any such Modifications, SJE shall provide at least sixty (6o) days prior notice to the Grantor and, to be included in such notice, supporting documentation of the Charging Stations' customer utilization justifying the need for any such Modifications. C. Before beginning any Installation Activities, SJE shall provide a copy of the construction schedule, Charging Stations specifications, and installation plans to the Grantor for its approval, which approval shall not be unreasonably delayed or withheld. No work shall begin until plans have been approved by all governmental authorities and all applicable permits and certifications have been obtained from all governmental authorities by SJE. d. With respect to its Installation Activities, SJE shall ensure that it or its designated contractor(s) or service providers perform Installation Activities only during times and days acceptable tothe Grantorand in a manner so as notto unreasonably interfere with the Grantor's business operations. e. Following the Installation Activities and any Modifications, SJE shall ensure that the Premises and any other portion of the Property shall be restored to a clean, safe, and orderly condition, to at least the same standard as other areas at the Property. Should any of the Premises and any other portion of the Property become damaged following the Installation Activities or any Modifications that arose directly from the Installation Activities or any Modifications then SJE shall be responsible for repairing such damage at SJE's expense. f. On completion of any Installation Activities under this Agreement, the Grantor shall not retain any ownership rights of the Charging Stations and related equipment, hardware, software, signage, and supporting equipment and structures atthe Property. 2709o86-.v4- 35 Execution Version 8. Electricity. SJE shall offset the energy cost of the Charging Stations against the metered charges to the Grantor for the Parking Garage. Neither the Grantor nor SJE has any responsibility or liabilityfor interruption, curtailment, failure, ordefect in the supply orcharacter of utilities furnished to the Charging Stations, unless the cause of the interruption is covered by the Party's indemnity. g Charging Services, Operation and Maintenance. a. The Charging Stations shall be accessible to the general public as well as SJE's subscribers, customers, agents, employees, contractors, vendors, guests, and invitees ("SJE Customers"), who shall be charged in amounts reasonably determined by SJE, and which may change from time to time in SJE's sole discretion. b. SJE shall provide maintenance to the Charging Stations and ensure all equipment is properly checked, tested, and activated for safe and proper operation. The Charging Stations will be connected to a cloud -based network billing and communication system capable of monitoring the Charging Stations for errors, or malfunctions at all times. c. The Charging Stations shall have the abilityto stop flow of powerwhen not in use. The system shall have over -current protection to prevent vehicles from drawing too much power. 10. Access. The Property includes a parking lot available to the public and the Grantor shall allow the public and SJE Customers access to the Premises at all times during the Term of this Agreement, except during times at which the Grantor must close the parking lot for maintenance, safety, special events, and other unforeseen reasons in the discretion of the Grantor. Otherthan in the case of an emergency, the Grantor shall use best efforts to notify SJE at least forty-eight (48) hours in advance of such a closure. Subject to all other provisions and obligations of this Agreement and applicable permitting requirements, SJE and its employees, contractors, and vendors may access the Premises and Property for Installation Activities according to paragraph 7 herein, and to maintain, inspect, repair, upgrade, or replace any portion of the Charging Stations. 11. Designated Parking Stalls. The Grantor will provide two designated parking stalls adjacent to the Charging Stations and these designated parking stalls shall be for the exclusive use of the public and SJE Customers to access the Charging Stations. Normal parking fees shall be charged to and payable by users of the Charging Stations in addition to any fees payable to SJE. 12. Signage and Striping_ SJE may paint, place, erect, or project signage, marks, or advertising devices in, on, about, or around the Premises at SJE's sole cost and subject to applicable laws and regulations. At no time may the Grantor place any signage on the Premises or the Charging Stations. The signage shall be consistent with the Grantor's commercial retail theme and style. SJE shall install electric vehicle parking stall pavement striping and markings per the plans approved by the Grantor. All signage and pavement markings must be consistent with industry standards for electric vehicle parking, the City of Saint John requirements, and 2709o86-.v4- 36 Execution Version Provincial and Federal guidelines. SJE shall furnish and install and maintain all materials, equipment, and labor for the Charging Stations signage and pavement markings. 3 Promotional Activities. During the Term of the Agreement, SJE and the Grantor may promote the availability of the Charging Stations through traditional and/or electronic media, including providing the address to the Property and a description thereof. No Party shall use the other Party's trade or service marks, logos, or other proprietary materials without the prior written consent of the other Party. 14. Restoration of Premises. Upon the termination of this Agreement, SJE shall remove the Charging Stations and all of SJE's other property from the Premises and Property within ninety (go) days. SJE shall return the Premises, and the Property to the extent SJE's work has damaged or altered the Property, to its original condition prior to the execution of this Agreement, reasonable wear and tear excepted. These obligations shall survive the termination of this Agreement and shall not be excused forany reason, including but not limited totermination due to SJE's insolvency. Indemnity. This Agreement is made upon the express condition that a. The Grantor shall indemnify and save harmless SJE from and against any claims, losses, damages, demands or actions rising out of any breach, violation or non- performance of any covenants or conditions in this Agreement required to be fulfilled, observed, and performed by the Grantor. b. SJE shall indemnify and save harmless the Grantor from and against any claims, losses, damages, demands or actions rising out of any breach, violation or non- performance of any covenants or conditions in this Agreement required to be fulfilled, observed, and performed by SJE. C. The Grantor shall be and remain responsible for all costs, expenses, fines, and penalties arising from hazardous waste, hazardous materials, environmental dangers, and environmental damage present priorto SJE occupying the Premises. The Grantor shall be responsible for all costs, expenses, fines, and penalties arising from hazardous waste, hazardous materials, environmental dangers, and environmental damage which arise during the Term and that occur as a result of the negligence, action or inaction of the Grantor, its employees, agents, or assigns. 16. Insurance. a. Minimum Coverage. SJE shall acquire and maintain general commercial liability insurance with respect to the installation, operation, and maintenance of the Charging Stations in the minimum amount of $5,000,000 in accordance with the terms and conditions of this Agreement. b. Limitation of Liability: In no event shall either Party be liable (in contract or in tort, including negligence and strict liability) to such other Party or its directors, officers, 2709o86-.v4- 37 Execution Version agents, and employees for any special, indirect or consequential damages relating to this Agreement. The entire liability of each Party for any and all claims of any kind arising from or relating to this Agreement will be subject in all cases to an affirmative obligation on the part of the other Party to mitigate its damages. Except with respect to its indemnification obligations under Paragraph 3-5, SJE's total liability to the Grantor on an aggregate basis arising out of or in connection with this Agreement, whether in contract or in tort, shall not exceed $5,000,000. 18. Representations, Warranties, and Covenants. SJE and the Grantor each hereby represents and warrants to the other that, as of the Agreement Date: (a) it has all necessary power and authority to execute, deliver, and perform its obligations hereunder; (b) the execution, delivery, and performance of the Agreement have been duly authorized by all necessary corporate actions and none of the Agreement's provisions violate any term or condition of its governing documents, contracts to which it is a party, or any law, regulation, order, or other applicable legal determination; (c) there is no pending or known threatened litigation or proceeding that may adversely affect its ability to perform the Agreement; (d) it is duly organized and validly existing under the laws of the jurisdiction of its organization; (e) the Agreement constitutes a legal, valid, and binding obligation, except as enforceability may be limited by applicable bankruptcy, insolvency or similar laws affecting creditors' rights and general principle of equity: (f) that this Agreement and subsequent construction and maintenance of the Charging Stations shall not infringe any pre-existing lease agreements between the Grantor and other parties; and (g) at all times during the Term, it will comply with all applicable Federal, Provincial, and local laws, rules, and regulations (including, without limitation, all zoning ordinances and building codes) in performing its obligations under the Agreement. ice. Notice. Any notice provided or permitted to be given under this Agreement must be in writing and be served either by (i) deposit in the mail, addressed to the Party to be notified, postage prepaid, and registered or certified, with a return receipt requested, or (ii) deposit with an internationally -recognized overnight delivery carrier, with notice of delivery to the recipient Party. Notice given by registered or certified mail or overnight carrier shall be deemed delivered and effective on the date of delivery shown on the return receipt or proof of receipt. For purposes of notice the addresses of the Parties shall be as set forth in this Agreement. Each Party may change its address for notice by giving notice thereof to the other Party. 20. Intentionally Deleted. 21. Casualty and Condemnation. If any portion of the Property is damaged by fire or other casualty in a manner that adversely affects SJE's use of the Premises, then either Party may, within thirty (30) days of the date of such fire or other casualty, elect to terminate the Agreement by written notice to the other Party. If any portion of the Property is condemned or taken in any manner for a public or quasi -public use that could adversely affect SJE's use of the Premises, then SJE may elect to terminate the Agreement effective as of the date title to the condemned portion of the Property is transferred to the condemning authority. 2709o86-.v4- 38 Execution Version 20. No Agency Relationship. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership, fiduciary, or agency relationship between the Parties for any purpose, and the employees of one Party shall not be deemed to be the employees of the other Party. Except as otherwise stated in this Agreement, neither Party has any right to act on behalf of the other, nor represent that it has such right or authority. 21. Validity. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. The Agreement shall be construed and deemed reformed tothe extent necessaryto rendervalid such term and the rights and obligations of the Parties shall be enforced accordingly. 22. Governing Law. This Agreement shall be governed by and interpreted in accordance with the internal laws of the Province of New Brunswick without giving effect to conflict of law rules. The venue shall be in the City of Saint John. No Waiver. No waiver by the Grantor or SJE of any provision hereof shall be deemed a waiver of any other provision hereof or of any subsequent breach by the Grantor or SJE of the same or any other provision. The Grantor's consent to, or approval of any act shall not be deemed to render unnecessary the obtaining of the Grantor's consent to or approval of any subsequent act by SJE. 24. Remedies. The rights and remedies provided bythis Agreement are cumulative, and the use of any right or remedy by any Party does not preclude or waive its rightto use any or all other remedies. These rights and remedies are given in addition to any other rights a Party may have under any applicable law, in equity or otherwise. Force Majeure. Neither Party is responsible for any delay or failure in performance of any part of this Agreement to the extent that delay or failure is caused by fire, flood, explosion, war, embargo, government requirement, civil or military authority, act of God, act or omission of carriers or other similar causes beyond the Party's control. 26. No Third -Party Beneficiaries. This Agreement does not confer any rights or remedies on any person otherthan the Parties and their respective successors and permitted assigns. 1 Integration; Amendments. This Agreement contain all agreements, promises, and understandings between the Parties, and there are no verbal or oral agreements, promises, or understandings between the Parties. Any amendment, modification, or other change to this Agreement shall be ineffective unless made in a writing signed by the Parties hereto. 28. Counterparts. This Agreement may be executed in any number of counterparts with the same effect as if all the Parties had signed the same document. Construction. All documents or items attached to, or referred in, this Agreement are incorporated into this Agreement as fully as if stated within the body of this Agreement. Each 2709o86-.v4- 39 Execution Version Party has cooperated in the drafting, negotiation, and preparation of this Agreement and nothing herein shall be construed against either Party on the basis of that Party being the drafter of such language. Recording of Agreement. SJE may record Notice of this Agreement with the New Brunswick Land Titles Office or the New Brunswick Registry Office. IN WITNESS WHEREOF, the Parties execute this Agreement as of the date first above written. THE CITY OF SAINT JOHN By: ------ — — Mayor And: Common Clerk Notice Address: 15 Market Square, Saint John, NB E21- 41-1 0 SAINT JOHN ENERGY Ray Robinson, President and CEO Notice Address: 325 Simms Street, Saint John, NB E2M 31-6 2709o86-.v4- Execution Version Schedule A — Sketch of License — Market Square Parking Garage— PID 55o=878 Proposed Dual EV Charging Station - Market Square Parking Garage Two parkingces to be Pole designated for sers ofthe ECVS CS Licensed Area - Dual ECVS Charging Station approx4ftx6ft Pole DS Hilton Entrance Market Square Parking Entrance Market Square Parking Exit Market Square Parking Exit NN Hatched area represents raised pavement 3 m CD 2709o86-.v4- 41 Execution Version AFFIDAVIT OF CORPORATE EXECUTION Deponent: Ray Robinson 325 Simms Street Saint John NB E2M 3L6 Office Held by Deponent: President Corporation: The Power Commission of the City of Saint John Place of Execution: Saint John, NB Date of Execution: November 2021 I, Ray Robinson, the deponent, make oath and say: 1. That I hold the office specified above in the corporation specified above, and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to; 2. That the attached instrument was executed by me, Ray Robinson as the officer duly authorized to execute the instrument on behalf of the corporation; 3. That the seal of the corporation was affixed to the instrument by order of the Board of Directors of the corporation; 4. That the instrument was executed at the place and on the date specified above; 5. That the ownership of a share of the corporation does not entitle the owner thereof to occupy the parcel described in the attached instrument as a marital home. SWORN TO at the City of Saint John ) in the Province of New -Brunswick ) on November , 2021 ) Before me: ) Ray Robinson Commissioner of Oaths Being a Solicitor 2709o86-.v4- 42 COMMON COUNCIL REPORT M&C No. 2021-306 Report Date November 9, 2021 Meeting Date November 15, 2021 Service Area Public Works & Transportation Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Traffic Paint Purchase AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Tim O'Reilly Michael Hugenholtz John Collin RECOMMENDATION Notwithstanding the City's Procurement Policy, your City Manager recommends that Common Council authorize City staff to purchase Franklin Paint Company traffic paint for the 2022 construction season as a sole source procurement from Stinson Equipment Limited at a cost of $103,880.50 plus HST. EXECUTIVE SUMMARY The purpose of this report is for City staff to recommend a 'sole source' approach to the purchase of the City's traffic paint for the 2022 season. This recommendation is based on past years' experience with other paints that clogged our equipment and led to costly delays. City staff are also recommending an early procurement of 2022 traffic paint as supply chain issues are expected to cause a significant rise in prices in early 2022. City staff are continuing to investigate solutions that would result in placed traffic lines and markings that last longer. PREVIOUS RESOLUTION RESOLVED That as recommended by the City Manager in the submitted report M&C 2021-67: Traffic Paint Sole Source, notwithstanding the City's Procurement Policy, Common Council authorize City staff to purchase Franklin Paint Company traffic paint for the 2021 construction season as a sole source procurement from Stinson Equipment Limited at a cost of $94,430.95 plus HST. REPORT Annually, the City paints approximately 400 km of lines and 3300 traffic markings. Yellow lines that divide space for two-way traffic, bike lane lines and symbols, and crosswalk lines are among the inventory that the City paints annually. The City procures traffic paint each mar to refresh these lines and markings. Authorization sought as part of this report would procure the paint needed for the 2022 season. The City traditionally procures its traffic paint in late winter. However, due to supply chain issues with components used to make traffic paint, waiting to procure the quantities needed for 2022 is expected to result in significant cost increases. Upon becoming aware of this issue, staff concluded it was prudent to purchase the paint for 2022 as early as possible. Sole source versus a competitive process City staff's recommendation for a sole source procurement of traffic paint has not been made lightly. However, City staff continue to conclude a sole source approach remains a far superior decision with information currently available. Prior to 2016, the City had procured traffic paint from four different manufacturers through a competitive process. Three of these four manufacturers ultimately did not meet the City's specifications. One manufacturer did not meet the material composition requirements and the other two manufacturers provided product that clumped during previous painting seasons causing damage to equipment and excessive down time. Since 2016, the City has sole -sourced using only Franklin Paints. This paint has met specifications upon delivery and has not clumped throughout the painting seasons. To contribute to public safety, it is important to refresh traffic lines and markings as quickly as possible. Extended times when these traffic control devices remain faded or risk that the annual program may not be completed due to delays by non- conforming paint is a risk that may occur. Clumping issues with other paints have caused delays to the program in prior years. The clumping of past traffic paints is also hard on the $200,000 worth of painting equipment that the City owns, requiring more frequent replacement of parts such as filters and pumps and accelerated depreciation of these expensive assets. Additional staff time, both in working with manufacturers/suppliers of non -conforming paint and in explaining to the public delays to the painting program, is also an added cost. Additional labour costs are required to finalize the annual program when delays occur. Staff remains of the opinion these costs would far outweigh any savings resulting from a lower -cost competitor product. City staff however continues to endeavour to reinstitute the competitive bidding process once again in the future. City staff are always open to having manufacturers demonstrate that their traffic paint meets the City's specifications and does not clump mid -season. An extended trial would be needed to assure past clumping issues have been resolved. Tender specifications had been updated including more stringent material and performance specifications, ability for the city to test the paint at its discretion and penalty clauses for non-conformance with attempts to promote competition yet protect the City's interests. Towards Traffic Lines and Markings that last longer City staff is aware of, and aligned with, the community's desire to implement a solution that allows the City's traffic lines and markings to last longer. When a "better" solution is found, City staff will be sure to recommend it. City staff has and continues to trial alternatives to paint. Tape, plastics that can be melted to the road, alternate sprayable compounds, and even attempts to place lines and markings below where plows and some traffic can wear them as easily have all been trialed, including in 2021. When the City procured its paint truck, it was purchased with removable parts knowing different application equipment would be needed if a future alternate sprayable compound were procured. Taking into account such factors as material cost, productivity and the requirement for specialized equipment, no feasible alternatives have been identified to date. As with other municipalities in our region and across the country, the application of water -based traffic paints such as that recommended in this report continue to be the best option at this time. STRATEGIC ALIGNMENT This report best aligns with two Common Council priorities: Perform — striving for the best use of resources in completing the annual traffic line and marking painting program and continuously assessing alternatives. Move — striving for a safe transportation system for all modes of transportation via placing traffic control devices (lines and markings) and striving for alternatives that last longer. SERVICEAND FINANCIAL OUTCOMES Purchasing the 2021 and 2022 quantities of traffic paint in the City's 2021 fiscal year will result in an overexpenditure to the specific budget line for traffic paint. However, the added expenditure can be accomodated within the overall 2021 General Fund Operating Budget. The budgeted funds in 2022 will be saved. As mentioned, waiting to purchase this paint is likely to result in a significant increase in cost to the City and would be an early negative impact to the 2022 General Fund Operating budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input from the Supply Chain Management has been incorporated into this report. City staff previously received input from both the cities of Fredericton and Moncton. The City of Fredericton has used Franklin Company paint for the last ten years, including in 2021. In previous years, Fredericton used two different other manufacturers (same from the list of tl2l�e used by Saint John) with similar negative results. The City of Moncton has also experienced issues with other manufacturers. They commenced a sole source procurement of Franklin Paint through Stinson Equipment Ltd., 2015 through 2021. ATTACHMENTS N/A COUNCIL REPORT M&C No. 2021- 314 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area Corporate Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Oracle Canada ULC Contract Renewal 2022 OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Leah Robichaud Leah Robichaud I John Collin RECOMMENDATION It is recommended that: 1. The City renew the Contract with Oracle for the Talent Management software, Taleo as outlined in the contract attached to M&C 2021-314. 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. EXECUTIVE SUMMARY A renewal of a twelve (12) month contract between the City of Saint John and Oracle Canada ULC for the City's human resources, performance management software. PREVIOUS RESOLUTIONS November 9, 2020 Item 5.7 That as recommended by the City Manager in the submitted report M&C 2020- 269: Oracle Canada ULC Contract Renewal 2021, Common Council approves that the City renew the Contract with Oracle for the Talent Management software, Taleo as outlined in the contract attached to M&C 2020-269; and that the Mayor and Common Clerk be authorized to execute the necessary documents. February 2, 2015 Item 5.3 That as recommended by the City Manager in the submitted report: Renewal Contract - Human Resources Performance Management Software (Oracle), Common Council renew the City's contract with Oracle for a term of two (2) years with a fixed cost of $11,307.35 plus HST per year (total cost of the agreement will be $22,614.70 +HST); and that Common Council authorize the !Vl -2- Mayor and Common Clerk to execute the agreement between the City and Oracle for the Oracle TBE Performance Management Cloud Service software in the submitted form. November 14, 2011 Item 5.3 That Common Council authorize the Mayor and Common Clerk to execute the agreement between the City and Taleo Canada, Inc. respecting performance appraisal software in the attached form. REPORT A corporate performance management software solution is essential to increasing employee engagement, supporting workforce planning and aligning daily tasks with key organizational objectives. The Taleo system provided by Oracle provides a flexible tool that can be used for annual reviews; probationary and interim reviews and tracking of casual and temporary staff performance. Organizational and Departmental work planning can be tracked and monitored using employee and organizational goals. Alignment with the organization performance management program will provide data at the employee level towards the progress of organizational goals and objectives. It is recommended that the twelve-month renewal for Taleo Perform through Oracle be executed. STRATEGIC ALIGNMENT This software provides a consistent approach to managing the performance appraisal process for all City of Saint John employees. This aligns with achievement of Council's priority of PERFORM and will facilitate the corporate performance management program. SERVICEAND FINANCIAL OUTCOMES The cost of the twelve (12) month contract is $10,416. This covers all City of Saint John employees and provides both employee and manager access to a cloud based system. This contract is binding for the duration of the term and cannot be terminated once approved. The subscription term is from January 4, 2022 to January 3, 2023. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS Appendix A: Oracle Ordering Document dated November 8, 2021 !E:3 CDACL(=-' ORDERIN Name City of Saint John Address PO Box 1971 Saint John E2L 4L1 NB Renew Subscription Term: 4-Jan-2022 to 3-Jan-2023 Contact Phone Number Email Address Oracle Canada ULC Canada 100 Milverton Drive MISSISSAUGA L5R 4H1 ON Leah Robichaud +1 (506) 658-2962 Leah. Robichaud @saintjohn.ca Service Period: 12 months Cloud Services Data Center Quantity Term Unit Net Price Net Fee Region B84261 - Oracle Talent Management NORTH 500 12 mo 1.74 10,416.90 for Midsize Cloud Service - Hosted AMERICA Named User Subtotal 10,416.90 Fee Description Net Fee Cloud Services Fees 10,416.90 Net Fees 10,416.90 Total Fees 10,416.90 CPO-2251144 - 1 49 Issued by Oracle Canada ULC 8-NOV-2021 Page 1 of 2 A. Terms of Your Order 1. Applicable Agreement: a. Oracle Cloud Services Agreement v040119 for Oracle Canada ULC available at www.oracle.com/contracts 2. Cloud Payment Terms: a. Net 30 days from invoice date 3. Cloud Payment Frequency: a. Quarterly in Arrears 4. Currency: a. Canadian Dollars 5. Offer Valid through: a. 3-Jan-2022 6. Service Specifications a. The Service Specifications applicable to the Cloud Services and the Consulting/Professional Services ordered may be accessed at http:// www.oracle.com/contracts. 7. Services Period a. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables you to activate your Services, and the "Consulting/Professional Services Start Date" is the date that Oracle begins performing such services. B. English Language The parties have agreed that this ordering document be drafted in English. Les parties ont convenu a ce que ce document de commande soit redige en anglais. CPQ-2251144 - 1 50 Issued by Oracle Canada ULC 8-NOV-2021 Page 2 of 2 Q��; AU-:11-41T J01 _. , COMMON COUNCIL REPORT M&C No. 2021-302 Report Date November 08, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Cleanup of Unsightly Properties at 1468 Rothesay Road AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Christopher McKiel Jacqueline Hamilton / Amy Poffenroth John Collin RECOMMENDATION Your City Manager recommends that Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, to arrange for the cleanup of two unsightly properties located at 1468 Rothesay Road, PID# 00297028 and 55008460. EXECUTIVE SUMMARY The Community Standards Program focuses on issues that directly impact the aesthetics, enjoyment and pride of a neighbourhood, including unsightly premises. As part of this Program, it is sometimes necessary to issue Notices to Comply in cases where owners do not voluntarily remedy the conditions on their property. The unsightly conditions outlined in the attached Notices have not been remedied within the required time frame. Pursuant to the SaintJohn Unsightly Premises and Dangerous Buildings and Structures By-law, staff is looking for authorization from Council to arrange for the cleanup of the aforementioned properties. PREVIOUS RESOLUTION N/A REPORT The Community Standards Program was established in 2017 to address non -life safety compliance issues. Under the authority of the relevant Provincial Acts and City by-laws, the Program focuses on issues that directly impact the aesthetics, 51 -2- enjoyment and pride of neighborhoods, including unsightly premises, garbage issues, and zoning infractions which negatively impact property value and quality of life of citizens. The Cleanup Process The Community Standards Officer works closely with property owners to achieve voluntary compliance wherever possible. When voluntary compliance cannot be achieved, it is sometimes necessaryto issue a formal Notice to Comply. The Notice to Comply sets out a deadline for the owner to cleanup their property. If the property is not cleaned up within the required timeframe, Common Council can authorize staff to cleanup the property and send the owner an invoice for the costs incurred. At the end of the year, if the invoice remains unpaid, staff is able to send the amount owing to the Province and be reimbursed for the costs incurred. The outstanding amount would then be placed onto the property taxes for the subject property. 1468 Rothesay Road The two properties at 1468 Rothesay Road were involved in previous unsightly premises cases and have been the subject of enforcement efforts over the last two decades. Notices to Comply were issued in 2008 and 2011 and these properties were cleaned up as a result. Recently there has been an accumulation of unsightly items on the property. In 2021 Notices to Comply were issued for the unsightly conditions. The owner has made notable efforts to clean up the subject properties but unfortunately was unable to do so within the required timeframe. A copy of the Notices to Comply, an aerial photo and site photos have been attached to this report. STRATEGIC ALIGNMENT This report aligns with Council's Vibrant, Safe City priority. SERVICEAND FINANCIAL OUTCOMES As is written in the Local Governance Act that a municipality must commence in the proceedings of remedial action, approval of Common Council is required prior to starting cleanup and demolition activities at the subject property. Where possible, staff will use internal resources for the cleanup of unsightly properties and the cost will be billed to the property owners. If the use of internal resources is not possible, staff will seek competitive bidding in accordance with the City's purchasing policy and the cost of the work will be billed to the property owners. If the bill is left unpaid, it will be submitted to the Province with a request for reimbursement. 61 -3- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS General Counsel has provided ownership verification by obtaining the Certificate of Registered ownership for the subject properties. ATTACHMENTS Notices to Comply and Inspection Reports Aerial Photo Photos 6V FORM 4 NOTICE TO COMPLY — DANGEROUS OR UNSIGHLTY PREMISES (Local Governance Act, S.N.B., 2017, c.18, s 132(2)) Parcel identifier: PID # 00297028 Address: 1468 Rothesay Road, Saint John, New Brunswick Owner(s) or Occupier(s): Name: Walter Dietrich Langguth Address: 1468 Rothesay Road, Saint John, New Brunswick, E2H 2J1 FORMULE 4 AVIS DE CONFORMITL` — LIEUX DANGEREUX OU INESTHETIQUES (Loi sur la gouvernance locale, L.N.-B. 2017, ch. 18, par. 132(2)) Numbeo d'identification de la parcelle : NID : 00297028 Adresse : 1468 chemin Rothesay, Saint John Nouveau -Brunswick Proprietaire(s) ou occupant(s) : Nom : Walter Dietrich Langguth Adresse : 1468 chemin Rothesay, Saint John, Nouveau -Brunswick, E2H 2J1 Local government giving notice: The City of Saint Gouvernement local signifiant I'avis : The City of John. Saint John. By-law contravened: Saint John Unsightly Premises and Dangerous Buildings and Structures By -Law, By-law Number M-30 and amendments thereto (the "By-law"). Arrete enfreint : Arrete relatif aux lieux inesthetiques et aux bdtiments et constructions dangereux de Saint John, Arrete numero M-30, ainsi que ses modifications ci-afferentes (1'u Arrete »). Provision(s) contravened: Subsection 6(1) of the By- Disposition(s) enfreinte(s) : Le paragraphe 6(1) de law. I'Arret6. Conditions(s) that exist: The premise is unsightly by permitting junk, rubbish or refuse to remain on the premise. The conditions of the premises are not in compliance with the standards provided for pursuant to the By-law. The conditions of the premise are described in Schedule "A", a true copy of the inspection report dated 23 June 2021 signed by Mark O'Leary, by-law enforcement officer and Christopher McKiel, P. Eng., by- law enforcement officer. What must be done to correct the condition: The owner is to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By-law. Date before which the condition must be corrected:' Within 90 days of being served with the Notice to Comply. Description de la (des) situation(s) : Les lieux sont inesthetiques en permettant la pr6sence de ferraille, de detritus ou de d6chets. Les conditions des lieux ne sont pas en conformite selon les standards pr6vus dans I'Arret6. Les conditions des lieux sont d6crites i Pannexe << A » , une copie conforme du rapport d'inspection en date du 23 juin, 2021 sign6 par Mark O'Leary, one agente charg6 de 1'ex6cution des arretes du gouvernement local et Christopher McKiel, Ing., une agente charge de 1'ex6cution des arretes du gouvernement local. Ce qu'il y a lieu de faire pour y remedier: La propri6taire doit restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionne et d'amener le batiment et les lieux en conformit6s avec I'Arrete. Delai imparti pour y rem6dier : ' Dans les 90 jours qui suivent la signification de 1'avis de conformit6. Date for giving notice of appeal: Within 14 days of Date limite pour donner Pavis d'appel: Dans les 14 being served with the Notice to Comply. jours qui suivent la notification de 1'avis de conformit6. Process to appeal: The owner may within 14 days after having been served with this Notice to Comply, send a Notice of Appeal by registered mail to the City Clerk of The City of Saint John, City Hall — 2°d Floor, 15 Market Square, Saint John, New Brunswick, E2L 4L1. Potential penalty for not complying with notice within time set out in notice:'- Subsection 11(1) of the By-law states that a person who fails to comply with the terms of a Notice to Comply given under section 7 of the said By- law, commits an offence that is punishable under Part 2 Processus d'appel : La propri6taire peut dans les 14 jours qui suivent la notification de 1'avis de conformit6, envoy6 un avis d'appel par courrier recommand6 A le greffier de ]a ville, a The City of Saint John, Edifice de I'h6tel de ville, 21 etage, 15 Market Square, Saint John, Nouveau -Brunswick, E2L 4L1. Peine possible en cas Womission de se conformer aux exigences de 1'avis dans le delai y imparti : ' Le paragraphe II(1) de 1'Arrete prevoit quiconque omet de se conformer aux exigences formulees dans un avis de conformit6 notifi6 aux termes de I'article 7 de ladite 54 of the Provincial Of Procedure Act as a category F Arret6, commet une infraction qui est punissable en offence. vertu de la partie 2 de la Loi sur la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Where an offence under subsection I1(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph 11(3)(b)(i). Local government's authority to undertake repairs or remedy:3 Paragraph 12(1)(a) of the By-law states that if an owner or occupier does not comply with a Notice to Comply given under section 7 within the time set out in the said Notice, the City may, cause the premises of that owner or occupier to be cleaned up or repaired. Further, subsection 12(3) of the By-law states that the cost of carrying out such work, including any associated charge or fee, is chargeable to the owner or occupier and becomes a debt due to the City. Dated at Saint John the 23", day tiff . une, 2021 Local government: The Oy'of Saint John. Signature of the Contact inform:dtion of the Name: Mark O'Leary Mailing address: Growth and Community Services The City of Saint John 15 Market Square City Hall Building, 1st Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: (506) 658-2911 E-mail: mark.oleary@saintjohn.ca Fax: (506) 632-6199 Corporate seal of Lorsqu'une infraction pr6vue au paragraphe 11(1) se poursuit pendant plus d'une journ6e, Pamende minimale qui pent titre impos6e est Pamende minimale pr6vue par la Loi sur la procedure applicable aux infractions pro vinciales pour une infraction de la classe F multipliee par le nombre de jours pendant lesquels Pinfraction se poursuit conform6ment a Palinda 11(3)(b)(i). Pouvoir du gouvernement local d'entreprendre des r6parations on de rem6dier a la situation : Conform6ment aux alin6a 12(1)a) de I'Arr&6, si un avis de conformit6 a 6t6 signifi6 aux termer de Particle 7 de ladite Arr&6 et, que le propri6taire ou ('occupant ne se conforme pas a cet avis de conformit6 dans le d6lai imparti et tel qu'il est r6put6 confirm6 ou tel qu'il est confirm6 ou modifi6 par un comit6 du conseil ou par un juge en vertu le paragraphe 12(3) de ladite Arret6, la municipalit6 peut faire nettoyer ou r6parer les lieux de cc propri6taire ou de cet occupant et les touts aff6rents A Pex6cution des ouvrages, y compris toute redevance ou tout droit connexe, sont mis a la charge du propri6taire ou de ]'occupant et deviennent une cr6ance de la municipalit6. Fait A Saint John le 23 juin, 2021. Gouvernement locale: The City of Saint John. Signature du fonctionnaire du gouvernement local: of the local Coordonn6es du fonctionnaire du gouvernement local: Nom : Mark O'Leary Adresse postale : Croissance et le service communautaire The City of Saint John 15 Market Square Edifice de 1'h6tel de ville, le 6tage Case postale 1971 Saint John (Nouveau -Brunswick) E2L 4L1 T616phone : (506) 658-2911 Adresse 6lectronique: mark.oleary@saintjohn.ca T616copieur : (506) 632-6199 Sceau du gouvernement local Notes: ° ;RiiiSW WKI Notes: I. All appropriate permits mu. obtained and all relevant 1. Tous les permis prescrits doivent titre obtenus et toute la legislation must be complied with in the course of carrying out the legislation pertinente doit titre respectee pendant 1'exdcution des required remedial action. mesures de remediation. 2 55 2. Payment of the fine does not alleviate the obligation to comply 2. Le paiement de Pamende n'a pas pour effet d'annuler with the by-law, standard or notice. ('obligation de se conformer a I'arr&d, a la norme ou a I'avis. 3. Costs become a debt due to the local government and may be 3. Les coats deviennent une creance du gouvernement local et added to the joint local government and provincial Real Property peuvent titre ajoutds i I'avis commun d'dvaluation et d'impot Assessment and Tax Notice. foncier des gouvernements local et provincial. 56 I hereby certify that tM3 dOCUMerit ig a trite copy of the original. INSPECTION REPORT D=ted at Saint Schedule "A" tk �q day o 1468 Rothesay Road Saint John, New Brunswick PID # 00297028 7,1 Inspection Date: March 31, 2021 N? r JOYA ©€lteei� inspection Conducted by: Mark O'Leary The inspection of the above- mentioned property on March 31st, 2021, has revealed that the said property is not in compliance with the Saint John Unsightly Premises and Dangerous Buiklings and Structures By-law, By-law Number M-30, and amendments thereto (the "By-law"). Subsection 6(1) of the By-law states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of the premises. (a) any ashes, rubbish, or refuse, (b) an accumulation of wood shavings, paper, sawdust or other residue of production or construction, (c) a derelict vehicle, equipment or machinery or the body or any part of a vehicle, equipment, or machinery, or (d) a dilapidated building. At the property, the following items were noted: (a) ashes, junk, rubbish, or refuse. (b) an accumulation of wood shavings, paper, sawdust or other residue of production or construction, (c) a derelict vehicle, equipment or machinery or the body or any part of a vehicle, equipment, or machinery. General comments about the property There are several items on the property which are considered unsightly. There are plastic tarpaulins, plastic barrels, scrap wood, various vehicle and equipment tires and rims, cinder blocks, metal side tables, scrap metal, metal pipe, lawn care equipment, plastic buckets, an aquarium, house windows, sinks, a metal bed frame, appliances, metal roofing, pots and pans, paint trays, hand carts, patio furniture, plastic toolboxes, heaters, dehumidifiers, metal mailboxes, garden tools, rusted paint cans old wooden worn axe handles, metal pool cover rollers, a plastic cargo carrier, a rusted cement mixer, rubber hose, a rusted dismantled blue Chevrolet pickup, numerous show shovels, used plywood, lawn mowers, snowblowers, used bricks, used rusted vacuum cleaners, table saws and table saw parts, folding wooden tables, a rusted floor polisher, rusted metal cans, folding metal ladders, metal shelving, shutters, old bicycles, barbeques, satellite television antennas, metal pool ladder, worn rusted wheel barrows, electric motors, old worn wooden ladders, plastic garden hose, snow fence, insulation , old damaged orientated strand board, rusted metal staging, used air conditioning units, a fiberglass tub, plastic lattice, metal boxes, the remains of a camper trailer, plastic fuel cans, numerous flower pots, ice augers, used stove pipe, several rusted propane cylinders, florescent light bulbs, metal siding, window glass, rusted metal oil tanks, rotted wooden fence, plastic containers, metal clothesline and overhead garage parts. The property is in an unsightly condition and needs to be brought into compliance. Required remedies: All items listed must be removed and properly disposed of at an appropriate landfill site. Alternatively, should these items remain on the premise for storage, they must be stored in a garage or shed, sufficient in size to hold the items and provide full enclosure. The unsightly conditions at the premise must be remedied and the property brought into compliance with the By-law. Prepared by: 57 Prepared by Mar�k/U'4--ary `'��f� By-kiw Enforcement Officer r Growth and Community Serv, es Reviewed by and concurred in by: Christopher McKiel' P. Eng. Technical Services Engineer Growth and Community Services Date Date 58 FORM 4 NOTICE TO COMPLY — DANGEROUS OR UNSIGHLTY PREMISES (Local Governance Act, S.N.B., 2017, c.18, s 132(2)) Parcel identifier: PID # 55008460 Address: Rothesay Road, Saint John, New Brunswick Owner(s) or Occupier(s): Name: Walter Dietrich Langguth Address: 1468 Rothesay Road, Saint John, New Brunswick, E2H 2J1 FORMULE 4 AVIS DE CONFORMITE — LIEUX DANGEREUX OU INESTHETIQUES (Loi sur la gouvernance locale, L.N.-B. 2017, ch.18, par.132(2)) Numiro d'identification de la parcelle : NID : 55008460 Adresse : chemin Rothesay, Saint John Nouveau -Brunswick Propriitaire(s) on occupant(s) : Nom : Walter Dietrich Langguth Adresse : 1468 chemin Rothesay, Saint John, Nouveau -Brunswick, E2H 2J 1 Local government giving notice: The City of Saint Gouvernement local signifiant 1'avis : The City of John. Saint John. By-law contravened: Saint John Unsightly Premises and Dangerous Buildings and Structures By -Law, By-law Number M-30 and amendments thereto (the `By-law"). Arreti enfreint : Arrete relatif aux lieux inesth6tiques et aux batiments et constructions dangereux de Saint John, Arrete numdro M-30, ainsi que ses modifications ci-affdrentes (l' << Arrete >>). Provision(s) contravened: Subsection 6(1) of the By- Disposition(s) enfreinte(s) : Le paragraphe 6(1) de law. 1'Arrete. Conditions(s) that exist: The premise is unsightly by permitting junk, rubbish or refuse to remain on the premise. The conditions of the premises are not in compliance with the standards provided for pursuant to the By-law. The conditions of the premise are described in Schedule "A", a true copy of the inspection report dated 15 October 2021 signed by Jeffrey Graham, by-law enforcement officer and Christopher McKiel, P. Eng., by- law enforcement officer. What must be done to correct the condition: The owner is to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By-law. Date before which the condition must be corrected:' Within 15 days of being served with the Notice to Comply. Description de la (des) situation(s) : Les lieux sont inesth6tiques en permettant la presence de ferraille, de detritus ou de dechets. Les conditions des lieux ne sont pas en conformit6 selon les standards prevus dans 1'Arretd. Les conditions des lieux sont d6crites a I'annexe << A » , une copie conforme du rapport d'inspection en date du 15 octobre, 2021 sign6 par Jeffrey Graham, une agente charge de 1'ex6cution des arret6s du gouvernement local et Christopher McKiel, Ing., une agente charge de 1'ex6cution des arretds du gouvemement local. Ce qu'il y a lieu de faire pour y remidier: La proprietaire doit restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionne et d'amener le batiment et les lieux en conformites avec I'Arret6. Dilai imparti pour y remidier : ' Dans les 15 jours qui suivent la signification de 1'avis de conformit6. Date for giving notice of appeal: Within 14 days of Date limite pour dormer Favis d'appel: Dans les 14 being served with the Notice to Comply. jours qui suivent la notification de 1'avis de conformit6. Process to appeal: The owner may within 14 days after having been served with this Notice to Comply, send a Notice of Appeal by registered mail to the City Clerk of The City of Saint John, City Hall — 2nd Floor, 15 Market Square, Saint John, New Brunswick, E2L 4L L Processus d'appel : La propridtaire peut dans les 14 jours qui suivent la notification de 1'avis de conformit6, envoy6 un avis d'appel par courrier recommand6 a le greffier de la ville, a The City of Saint John, 8difice de I' h6tel de ville, 2e etage, 15 Market Square, Saint John, Nouveau -Brunswick, E2L 4L1. Potential penalty for not complying with notice within Peine possible en cas d'omission de se conformer time set out in notice:'- Subsection I I (I) of the By-law aux exigences de 1'avis dans le dilai y imparti : '- Le states that a person who fails to comply with the terms of paragraphe I l(1) de I'Arrete prevoit quiconque omet 59 a Notice to Comply given under section 7 of the said By- law, commits an offence that is punishable under Part 2 of the Provincial Offences Procedure Act as a category F offence. Where an offence under subsection Il(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph I I (3)(b)(i). Local government's authority to undertake repairs or remedy:' Paragraph 12(1)(a) of the By-law states that if an owner or occupier does not comply with a Notice to Comply given under section 7 within the time set out in the said Notice, the City may, cause the premises of that owner or occupier to be cleaned up or repaired. Further, subsection 12(3) of the By-law states that the cost of carrying out such work, including any associated charge or fee, is chargeable to the owner or occupier and becomes a debt due to the City. Dated at Saint John the 1511 day of October, 2021 Local government: The City of Saint John Signature of the officer of the local government: Contact information of the officer of the local government: Name: Jeff Graham Mailing address: Growth and Community Services The City of Saint John 15 Market Square City Hall Building, 1 st Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: (506) 658-2911 E-mail: jeffrey.graham@saintjohn.ca Fax: (506) 632-6199 Corporate de se conformer aux exigences formulees dans on avis de conformitd notifie aux termes de ]'article 7 de ladite Arrete, commet une infraction qui est punissable en vertu de la partie 2 de la Loi stir la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Lorsqu'une infraction prdvue au paragraphe Il(1) se poursuit pendant plus d'une journde, Pamende minimale qui peut titre imposee est I'amende minimale prevue par la Loi stir la procedure applicable aux infractions provinciales pour une infraction de la classe F multipliee par le nombre de jours pendant lesquels ]'infraction se poursuit conformement a 1'alinea 11(3)(b)(i). Pouvoir du gouvernement local d'entreprendre des reparations ou de remedier a la situation : ' Conformement aux alinea 12(1)a) de I'Arretd, si un avis de conformitd a et6 signifie aux termes de ]'article 7 de ladite Arrete et, que le proprietaire ou ('occupant ne se conforme pas a cet avis de conformite dans le delai imparti et tel qu'il est repute confirme ou tel qu'il est confirms ou modifid par on comite du Conseil ou par un juge en vertu le paragraphe 12(3) de ladite Arretd, la municipalite peut faire nettoyer ou rdparer les lieux de ce proprietaire ou de cet occupant et les coots afferents A ]'execution des ouvrages, y compris toute redevance ou tout droit connexe, sont mis a la charge du proprietaire ou de ]'occupant et deviennent une creance de la municipalitd. Fait a Saint John le 15 octobre, 2021. Gouvernement locale: The City of Saint John. Signature du fonctionnaire du gouvernement local: Coordonnees du fonctionnaire du gouvernement local: Nom : Jeffrey Graham Adresse postale : Croissance et le service communautaire The City of Saint John 15 Market Square Edifice de 1'h6tel de ville, V stage Case postale 1971 Saint John (Nouveau -Brunswick) E2L 4L1 Telephone: (506) 658-2911 Adresse electronique: jeffrey.graham @ saintjohn.ca Telecopieur : (506) 632-6199 Sceau du gouvernement local W Notes: Notes : 1. All appropriate permits must he obtained and all relevant 1. Tous les permis prescrits doivent We obtenus et toute la legislation must be complied with in the course of carrying out the Idgislation pertinente doit We respect& pendant 1'ex6cution des required remedial action. mesures de remddiation. 2. Payment of the fine does not alleviate the obligation to comply 2. Le paiement de 1'amende n'a pas pour effet d'annuler with the by-law, standard or notice. ('obligation de se conformer a I'arretd, a la norme ou a I'avis. 3. Costs become a debt due to the local government and may be 3. Les coots deviennent one crdance du gouvernement local et added to the joint local government and provincial Real Property peuvent titre ajoutds A Pavis commun d'dvaluation et d'impot Assessment and Tax Notice. foncier des gouvernements local et provincial. 61 I hereby certify that ttztj document is a true copy or ft onginw. INSPECTION REPORT Schedule "A" Dated at Saint John Rothesay Road ails IS day of Saint John, New Brunswick PID # 55008460� Inspection Date: October 14, 2021 r Inspection Conducted by: Jeffrey Graham s Off The inspection of the above- mentioned property on October14, 2021, has revealed that the said property is not in compliance with the Saint John Unsighth� Premises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "By-law"). Subsection 6(1) of the By-law states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of the premises. (a) any ashes, rubbish, or refuse, (b) an accumulation of wood shavings, paper, sawdust or other residue of production or construction, (c) a derelict vehicle, equipment or machinery or the body or any part of a vehicle, equipment, or machinery, or (d) a dilapidated building. At the property, the following items were noted: (a) ashes, junk, rubbish, or refuse. (b) an accumulation of wood shavings, paper, sawdust or other residue of production or construction, (c) a derelict vehicle, equipment or machinery or the body or any part of a vehicle, equipment, or machinery. General comments about the property There are several items on the property which are considered unsightly. There are plastic tarpaulins, plastic barrels, scrap wood, various vehicle and equipment tires and rims, scrap metal, metal pipe, lawn care equipment, plastic buckets, house windows, metal roofing, carts, patio furniture, a rusted cement mixer, rubber hose, a rusted dismantled blue Chevrolet pickup, numerous show shovels, used plywood, lawn mowers, snowblowers, used bricks, table saws and table saw parts, folding wooden tables, plastic garden hose, rusted metal staging, several rusted propane cylinders, old damaged aluminum ladders rotted wooden doors, rotted wooden fence, plastic containers, metal clothesline and overhead garage door parts, compressor hoses, sandblasters, hand tools, old roof shingles and an old metal water heater . The property is in an unsightly condition and needs to be brought into compliance. Required remedies: All items listed must be removed and properly disposed of at an appropriate landl III site. Alternatively, should these items remain on the premise for storage, they must be stored in a garage or shed, sufficient in size to hold the items and provide full enclosure. The unsightly conditions at the premise must be remedied and the property brought into compliance with the By-law. Prepared by: JetfFy Graham Date By-law Enforcement Officer Growth and Community Services 62 Reviewed by and concurred in by: Christopher McKiel, P. EnIg. Technical Services Engineer Growth and Community Services Date 63 J1. AL J> f v0j NL Jr— 04 cu 00 0 0 O Ln Lr), CU CU � 00 M r-4 0 0 CY) fu r4 V) 0 +J 0 0 EL- 00 46 io IF co fia N i 00 4-J 00 N N 00 O q;l- 0 l"I a P - I 5' '• ti '. F 5 r 1 ti rs wo, 0 c r. 0 to 00 Ul 0 0 LO LO O COMMON COUNCIL REPORT M&C No. 2021-311 Report Date November 12, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Proposed Public Hearing Date — 35 Water Street and 166 Leinster Street AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jennifer Kirchner Jacqueline Hamilton I John Collin RECOMMENDATION RESOLVED That Common Council schedule the public hearings for the rezoning and Zoning By-law amendment application submitted by Fundy Quay Developments Inc. for 35 Water Street (PIDs 55235113, 55221881, 55235105); and the Zoning By-law amendment application submitted by Comeau Mackenzie Architecture for 166 Leinster Street (PID 55503368); for Monday, January 10, 2022 at 6:30 p.m. at the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. EXECUTIVE SUMMARY The purpose of this report is to advise Common Council of the Zoning By-law amendment application and the rezoning application received and to recommend an appropriate public hearing date. The next available public hearing date is Monday, January 10, 2022. PREVIOUS RESOLUTION At its meeting of August 3, 2004, Common Council resolved that: 1. the Commissioner of Planning and Development receive all applications for amendments to the Zoning By-law and Section 39 [now referred as section 59] resolutions/agreements and proceed to prepare the required advertisements; and 2. when applications are received a report will be prepared recommending the appropriate resolution setting the time and place for public hearings and be referred to the Planning Advisory Committee as required by the Community Planning Act. AYA -2- REPORT In response to the motion above, this report indicates the applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part ofthe documentation at the public hearing. The following applications have been received for the January 10, 2022 Public Hearing date: Name of Location Existing Proposed Zone Reason Applicant Zone and Amendment Fundy Quay 35 Water Waterfront Waterfront To facilitate Developments Street (PIDs Commercial Commercial the Inc. 55235113, (CW) Integrated development 55221881, Development of a multi- 55235105) (CWID) building Amendment to mixed -use Schedule G development. (Central Peninsula Maximum Building Height Map) of the Zoning By-law to increase the height from 28 metres and 42 metres to 60 metres and 70 metres. Name of Location Existing Proposed Reason Applicant Zone Amendment Comeau 166 Leinster Urban Centre Amendment to To construct a Mackenzie Street (PID Residential (RC) Schedule G 35-unit Architecture 55503368) (Central residential Peninsula building. Maximum Building Height Map) of the Zoning By-law to increase the height from 14 metres to approximately 21 metres. C:�:j -3- STRATEGIC ALIGNMENT While the holding of public hearings for proposed Zoning By-law amendments and rezoning are a legislative requirement of the Community Planning Act, it is also a key component of a clear and consistent land development processes envisioned in the One Stop Development Shop Program. These processes provide transparency and predictability for the development community and City residents. On a broader note, the development approval process works towards fulfilling key Council priorities including: • ensuring Saint John has a competitive business environment for investment, • supporting business retention and attraction; and • driving development in accordance with PlanSJ which creates the density required for efficient infrastructure, services, and economic growth. SERVICEAND FINANCIAL OUTCOMES The scheduling of the public hearing and referral to the Planning Advisory Committee satisfies the legislative and service requirements as mandated by the Community Planning Act. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS 10rm C1'] Q��; JO-11 -. , COMMON COUNCIL REPORT M&C No. 2021-318 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Letter of Support for UNB Research Project AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Yves Leger J. Brent McGovern /Michael Baker John Collin RECOMMENDATION It is recommended that Common Council authorize the submission of the letter of support attached to M&C 2021-318 in support of the University of New Brunswick Research Project. EXECUTIVE SUMMARY The City has received a request from the University of New Brunswick to participate in a research project entitled "Eyes in the Sky; Notes on the Ground: Living Spaces and Equal Opportunity in New Brunswick". The UNB researchers are proposing to: (a) develop online mapping systems to visualize the evolvement of the three major cities in New Brunswick, i.e., Saint John, Fredericton and Moncton, using historical aerial photos and maps collected over the past 100 years; (b) bring together new methods in historical geographic information systems (GIS) and historical geospatial data science to examine the expansion of suburban living spaces in the cities; (c) identify and analyze the pattern of the living space changes of anglophone, francophone and indigenous urban and suburban populations; and (d) make the online mapping systems and the research results of the project accessible to government departments and the general public. The University of New Brunswick researchers are applying for a federal Social Sciences and Humanities Research Council Partnership Development grant and No] -2- require a letter of support, specifying the City's proposed in -kind contributions to the project. The City's in -kind contributions would consist of historical aerial photos and historical maps and GIS software license credits for testing and online publishing research results through the City's online mapping system. In total, the City of Saint John's estimated in -kind contributions will be $140,700 over three years. In return, all research results from the project will be shared with the City. PREVIOUS RESOLUTION None REPORT The City has received a request from the University of New Brunswick to participate in a research project entitled "Eyes in the Sky; Notes on the Ground: Living Spaces and Equal Opportunity in New Brunswick", led by Dr. Sasha Mullally, a well -established scholar of historical geography, and supported by Dr. Yun Zhang, a leading researcher in remote sensing image processing and online mapping. Dr. Mullally and Dr. Zhang are proposing to: (a) develop online mapping systems to visualize the evolvement of the three major cities in New Brunswick, i.e., Saint John, Fredericton and Moncton, using historical aerial photos and maps collected over the past 100 years; (b) bring together new methods in historical geographic information systems (GIS) and historical geospatial data science to examine the expansion of suburban living spaces in the cities; (c) identify and analyze the pattern of the living space changes of anglophone, francophone and indigenous urban and suburban populations; and (d) make the online mapping systems and the research results of the project accessible to government departments and the general public. Dr. Mullally and Dr. Zhang are applying for a federal Social Sciences and Humanities Research Council Partnership Development grant and require a letter of support, specifying the City's proposed in -kind contributions to the project. The City's proposed in -kind contributions would consist of all its historical aerial photos and historical maps (estimated value: $94,500), GIS and planning expertise and time for an average of one hour per week (estimated value: $31,200, i.e., 2 persons @ $100/hour each, 1 hour/week, 52 weeks/year, 3 years), GIS software license credits for testing and online publishing research results through the City's online system for interactive visualization and analysis by other government departments and the general public (estimated value: $15,000, i.e. $5,000/year for 3 years). In total, the City of Saint John's estimated in -kind contributions will 71 -3- be $140,700 over three years. In return, all research results will be shared with the City. This proposed research can help us better understand the patterns of the living space changes in Saint John over the past 100 years and the corresponding social, cultural, economic and political conditions that influenced the changes. It will also be useful for public awareness and for better -informed planning for future development. We anticipate the proposed project will uncover new findings about the development patterns of Saint John, which will be helpful for Saint John to further improve its future city development planning. STRATEGIC ALIGNMENT Having well -researched, and thoughtful plans is a way the City of Saint John secures the strongest future possible for all residents in Saint John and aligns directly with Council's "Grow" priority. SERVICEAND FINANCIAL OUTCOMES The City of Saint John's estimated in -kind contributions for this project will be $140,700 over three years. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Community Planning Service area has been consulted and is supportive of this project. ATTACHMENTS Draft Saint John Letter of Support The City of Saint John November 15, 2021 Partnership Development Grants Social Sciences and Humanities Research Council Government of Canada Letter of Support, SSHRC Partnership Development Grants To whom it may concern, With this letter of support for the University of New Brunswick, we confirm that we are prepared to participate in your proposed Social Sciences and Humanities Research (SSHRC) Council Partnership Development Grants project, entitled "Eyes in the Sky; Notes on the Ground: Living Spaces and Equal Opportunity in New Brunswick". We understand that you are proposing to: (a) develop online mapping systems to visualize the evolvement of the three major cities in New Brunswick, i.e., Saint John, Fredericton, and Moncton, using historical aerial photos and maps collected over the past 100 years; (b) bring together new methods in historical geographic information systems (GIS) and historical geospatial data science to examine the expansion of suburban living spaces in the cities; (c) identify and analyze the pattern of the living space changes of anglophone, francophone and indigenous urban and suburban populations; and (d) make the online mapping systems and the research results of the project accessible to government departments and the general public. Saint John is a historic city and Canada's first incorporated city. Saint John is a city of neighbourhoods, each with its own unique geography, personality, and density. The neighbourhoods span from the historic to the recently built, from urban to rural, from dense and vibrant to spacious and peaceful. With a rich history of intersecting cultures and a dynamic and varied population of residents, Saint John has been designated a Cultural Capital of Canada. Having well -researched, and thoughtful plans is a way the City of Saint John secures the strongest future possible for all residents in Saint John. Your proposed research can help us better understand the patterns of the living space changes in Saint John over the past 100 years and the corresponding social, cultural, economic and political conditions that influenced the changes. It will also be useful for public awareness and for better -informed planning for future development. P4­ SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 p3w.saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 The City of Saint John We have aerial photos of the city dating back to 1927, historic maps dating back to 1758, and many other planning documents. Our GIS and planning experts have first-hand knowledge and experience in managing, handling, and interpreting the aerial photos, maps and documents. In addition, we have GIS software to visualize, analyze and publish the geographical information online. To support and participate in your proposed project, we will provide the project with all the historical aerial photos and historical maps we have (estimated value: $94,500), the expertise of our GIS and planning experts and their time on average one hour per week (estimated value: $31,200, i.e., 2 persons @ $100/hour each, 1 hour/week, 52 weeks/year, 3 years), and our GIS software license credits for testing and online publishing your research results though our online system for interactive visualization and analysis by other government departments and the general public (estimated value: $15,000, i.e. $5,000/year for 3 years). In total, our estimated in -kind contributions will be $140,700 over three years. In return, all research results will be shared with the City. We are very pleased to have the opportunity to participate in this proposed SSHRC Partnership project, led by the University of New Brunswick's Dr. Sasha Mullally, a well -established scholar of historical geography, and supported by Dr. Yun Zhang (co -applicant), a leading researcher in remote sensing image processing and online mapping. We anticipate the proposed project will uncover new findings about the development patterns of Saint John, which will be helpful for Saint John to further improve its future city development planning. We wish you success in the SSHRC Partnership Development Grant application and we look forward to participating in this exciting research project to achieve mutually beneficial research results. Sincerely, J. Brent McGovern, P.Eng. Commissioner, Utilities and Infrastructure (P4­ SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 p4w.saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1 COMMON COUNCIL REPORT M&C No. 2021-310 Report Date November 09, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Sustainable Affordable Housing Initiative - Municipal Support AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Mark O'Hearn Jacqueline Hamilton I John Collin RECOMMENDATION That Common Council authorize the Mayor to provide a letter of support on behalf of the City of Saint John for the Sustainable Affordable Housing Initiative application by Unified Saint John Housing Co-operative Ltd. EXECUTIVE SUMMARY This report seeks Common Council's authorization to have the Mayor provide a letter of support to a local non-profit affordable housing organization seeking funding from the Federation of Canadian Municipalities to improve the energy efficiency of 294 co-operative housing units in Saint John. PREVIOUS RESOLUTION n/a REPORT The purpose of this report is to seek Common Council's authorization to have the Mayor provide a letter of support to the Unified Saint John Housing Co-operative Ltd. in their request for funding from the Federation of Canadian Municipalities (FCM) to improve the energy efficiency of 294 co-operative housing units in Saint John. Funding for this initiative is available from the Sustainable Affordable Housing Initiative of the Green Municipal Fund administered by FCM. Their draft application is attached. STRATEGIC ALIGNMENT The retention of affordable housing units is supported by Council's Belong Priorities in pursuing Livable Neighbourhoods with affordable housing options and a Vibrant City that fosters diversity and inclusion. This initiation is also MID -2- aligned with Council's Green Priorities with respect to Environmental Stewardship. SERVICEAND FINANCIAL OUTCOMES The NPO is seeking funding provided by the Government of Canada and administered by the Federation of Canadian Municipalities. There is no financial obligation to the City of Saint John. A condition of the funding application is that a municipal government must support the request. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Facilities and Asset Management supports the application and has noted that this application is aligned with the City's climate change action plan and the United Nations Race to Zero Campaign pledge. ATTACHMENTS Sustainable Affordable Housing: Study, Pilot and Capital Project Initial Proposal Form WQ ImGREEN FONDS MUNICIPAL MUNICIPAL FUND VERT Sustainable Affordable Housing STUDY, PILOT AND CAPITAL PROJECT INITIAL PROPOSAL FORM Introduction Thank you for your interest in applying to the Federation of Canadian Municipalities' (FCM) Green Municipal Fund (GMF). Through GMF's Sustainable Affordable Housing (SAH) initiative, funded by the Government of Canada, FCM supports local affordable housing providers — including municipal housing corporations, not -for -profit housing providers and housing co-operatives — to retrofit existing affordable housing units or construct new, energy efficient buildings that emit lower greenhouse gases. For full details about the SAH funding offer and eligibility, please reference the Sustainable Affordable Housing application guide. This initial proposal form enables you to introduce your organization and initiative, and allows GMF to provide you with feedback regarding eligibility and requirements for a full application. Additional details to support the completion of this form and the full application are available in the application guide. In the application process for studies, pilots and capital projects, this step is mandatory. For capital projects, you must also complete a protect summary sheet with project financial information. If you wish to apply to for a planning grant, please use the planning application form. A GMF project officer will reply within 15 business days of receipt of this form. The response will include an assessment of the eligibility of your proposal for the fund and an initial financial review. If eligibility is confirmed, the GMF project officer will also send you a full application form (with information from your initial proposal pre -populated) and a project workbook. Supporting documents: pilots and capital project proposals For pilot or capital project proposals, please provide the following supporting documentation, required with this initial proposal form. Energy reporting (pilots and capital projects) • Retrofits: ASHRAE Level 2 or similar energy audit that supports a 25% minimum energy reduction in the building's energy use, including cost of each energy conservation measure (ECM) • New builds: Energy model to support achieving a net Total Energy Use Intensity of maximum 80kWh/m'(or 120kWh/m'for northern applicants) • If the project includes renewable energy production, a solar PV (or other renewable energy) quotation from a qualified contractor FICKUNICtPALITIES EDERATION FPDtRATIONIf you are having trouble completing this application form, uploading files or simply FCANADIAN MUNADIENNEDES have some questi7n7, please call us at 1-877-417-0550 or email us at gmfinfo(@fcm.ca MUNICIPALITIES Financial reporting (capital projects only) • Project summary spreadsheet (to be completed by the applicant) • Audited financial statements for the past three years • A project pro -forma, if available When completed, please submit this initial proposal form and supporting documents via box.com using the instructions at the end of the form. If you are having trouble completing the form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca. Quebec municipal applicants Quebec municipal applicants should note that the initial proposal form must first be submitted to the Ministere des Affaires municipales et de ('Habitation (MAMH) before submission to GMF. The ministry will determine if your proposed project is in compliance with Quebec policies before issuing an "avis favorable". GMF may not contact the applicant until MAMH provides their compliance decision. Please visit https://www.mamh.gouv.gc.ca/ for more information, and GMF may provide some assistance if needed. Municipally -owned corporations are not included in the agreement with MAMH. They must obtain authorization from the Quebec government to secure an agreement with FCM, in accordance with the Ministere du Conseil executif. Private non-profit organizations can submit to GMF directly. Part A: Applicant information Al. Applicant organization type and contact information Ala. Applicant organization type Select your organization's type from the list below: ❑ Canadian municipal government (e.g., town, city, region, district, and local board thereof) ❑ Canadian municipal corporation or municipal housing service provider ❑ Canadian non-profit, mission -driven affordable housing provider ❑X Canadian non-profit co-operative housing provider Alb. Organization contact information • Organization legal name: Unified Saint John Housing Co-operative Ltd. • Department: • Mailing Address: 171 Adelaide Street • City: Saint John • Province/territory: New Brunswick • Postal code: E2K 1W9 • Tel. [(area code) number]: 506-632-9393 • Fax (optional) [(area code) number]: 506-632-1785 A1c. Applicant contact information • Salutation (optional): • First name: Kit If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca 78 • Last name: Hickey • Title: Ex. Director, Housing Alternatives (Property Manager) • Email: khickey@nb.aibn.com • Work tel. and ext.: 506-632-9393 ext. 204 • Cell (optional): 506-636-0276 A1d. Consultant contact information (if applicable) • Salutation (optional): • First name: • Last name: • Title: • Email: • Work tel. and ext.: • Cell (optional): A2. Organization information • How long have you been in operation as an affordable housing provider? (number of years): 40 • How many units in total are within your organization's portfolio? (# of units —please specify owned vs. operated, if applicable): 294 :lderly What population(s) do you serve? (e.g. seniors, Indigenous, etc.): Seniors, families, non singles, homeless, domestic violence victims • Are you a northern applicant (operating in the territories or the provincial north as defined by Stats Canada)? Y/N: No • Current operating agreement(s)/program(s)?: No • Relevant memberships? (e.g. local, regional or provincial/territorial housing associations or networks — please list): NB Non Profit Housing Assn.; Co-operative Housing Federation of Canada • Please provide any additional information about your organization: (max 100 words): (max 100 words) Eight of the nine Saint John, NB housing co-operatives merged in 2016 to become Unified Saint John Housing Co-operative. The ninth housing co-operative joined in 2018. Saint John now has one housing co-operative with a total of 294 housing units in their portfolio. The former housing co-ops began developing in 1981 purchasing existing buildings scattered throughout existing neighbourhoods. The buildings range from two unit to six unit buildings. At the time of acquisition many of the buildings underwent major rehabilitation, which included the removal of central heating systems (oil fired furnaces, eg.) and installation of electric baseboard heat. In order to improve energy efficiency major renovations are needed again. If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca 79 A3. Municipal support (for non -municipal applicants only) If your organization is not a municipal government, your initiative must be supported by one. In this case, a letter of support from the municipality signed by the mayor on behalf of council, or by the municipality's chief administrative officer (CAO) or city manager will be required for the full application. Provide the name and contact information for the main contact at your local municipality. (Note: municipal corporations must complete this step). A3a. Municipal government's name • Municipality: Saint John A31b. Municipal government contact information • Salutation (optional): • First name: • Last name: • Title: • Email: • Work tel. and ext.: Note that municipal contacts may be contacted by FCM to discuss an application. A4. Application support Did you receive any support for your application from a Regional Energy Coach or organization? If yes, please specify: (max 100 words) Part B: Project information 131. Project overview Project working title (USJ Portfolio Project) Project stage ❑ Study If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca 80 ❑ Pilot project ❑X Capital project Project type ❑x Retrofit ❑ New construction Building type (select all that apply) ❑ Multi -unit residential ❑ Townhouse, row -house or similar ❑ Single-family detached ❑x This project includes multiple buildings: ❑ Other: Number of units included in retrofit, 46 or new units to be built Total study or project budget $ 2,251,560 GMF funding request $ 1132. Environmental benefits Describe the environmental measures used in this initiative, and the expected environmental outcomes. Refer to the application guide for instructions. (max 250 words) In order to maximize energy efficiencies insulation will need to be upgraded. In order to do so the exterior siding (in need of replacement) will be removed, additional insulation installed, and siding replaced. Approximately half of the buildings had central heating systems removed at time of purchase and renovation with electric baseboard heating installed; the remaining buildings have central heating systems — oil fired furnaces. Where possible and practical heat pumps will be installed. 139. Executive summary Please provide a summary of your project. Highlight key features and benefits of the initiative. (max 250 words) The 16 buildings scattered throughout the city are in need of major exterior renovations in order to achieve energy efficiency. This project will include, replacement of exterior siding, upgrade insulation, replace windows, replace doors, installation of heat pumps where feasible. If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca Ei1iI Part C: Declaration and Signature I do hereby declare that: The information contained in this application and in the accompanying documents is true, accurate and complete as of the date of submission. The organization for which I am submitting this application is not one of the following entities that are excluded from receiving GMF funding: • Provincial or territorial governments • Corporations owned or controlled by a province or territory • Federal departments (as listed in Schedule 1 of the Financial Administration Act). • Departmental corporations (as defined in Section 2 of the Financial Administration Act). • Parent Crown Corporations or wholly owned subsidiaries of parent Crown Corporations (as defined in sub -section 83(1) of the Financial Administration Act). • Not -for -profit corporations or trusts established by a federal department, departmental corporation, parent Crown • Corporation or wholly owned subsidiary of a parent Crown Corporation I agree that the organization for which I am submitting this application will be required, before it can receive funding, to enter into a contract with the Federation of Canadian Municipalities (FCM) that will outline the terms and conditions of the approved funding, including the obligation to: • Obtain the required authorizations to enter into the contract with FCM; • Carry out the initiative in compliance with all applicable laws and regulations; and • Hold the copyright in all reports related to the initiative that the organization will submit to FCM. The organization for which I am submitting this application has authorized me to do so. By typing my name and submitting this application, I am providing my signature for the declaration above. Name: Kit Hickey Organization: Housing Alternatives Inc. for Unified Saint John Housing Co-op Signed at [City, Province]: Saint John, NB If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca 82 Signed on Date (YYYY-MM-DD): 2021-10-29 Note: The information provided in this application, including all attachments, will be kept confidential. Access to this information will be limited to: • FCM employees and professional representatives who are involved with your Initiative • persons to whom the applicant has granted access and persons authorized by law The information provided in applications, including attachments, is subject to FCM's Privacy Policy. To upload your files A. Ensure that your documents have titles that properly reflect their nature. B. Click on this link to the GMF Inbox at Box.com. C. Follow the simple on -screen instructions. If you are having trouble completing the Initial Proposal form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca. Supporting document checklist Pilot and capital project proposals ONLY Please ensure your initial proposal includes the following required documentation: ❑X Energy documentation: retrofit audit or new build energy model (pilots and capital projects) ❑X Project summary worksheet (capital projects only) ❑x Audited financial statements (3 years); if not available, attach financial statements that have undergone a review engagement (capital projects only) ❑X Pro forma, if available (capital projects only) ■1■1■1■1■I If you are having trouble completing this application form, uploading files or simply have some questions, please call us at 1-877-417-0550 or email us at gmfinfo@fcm.ca E-IN COMMON COUNCIL REPORT M&C No. 2021-304 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Saint John Affordable Housing Action Plan Project Procurement AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Mark O'Hearn Jacqueline Hamilton I John Collin RECOMMENDATION 1. That Common Council accept the proposal submitted by SHS Inc. to provide the professional consulting services for the Saint John Affordable Housing Action Plan project in the amount of $85,190 plus HST; and 2. That Common Council direct the General Counsel Office to prepare the necessary agreement between the City and SHS Inc. for the provision of professional consulting services for the Saint John Affordable Housing Action Plan project, and that the Mayor and Clerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY This report seeks Common Council's authorization to contract SHS Inc. to deliver a housing needs assessment and an affordable housing action plan for the Saint John Affordable Housing Action Plan project. PREVIOUS RESOLUTION On August 23, 2021, the Chair of the Growth Committee provided a presentation on the Saint John Affordable Housing Action Plan project to Common Council. Council expressed support for the project and received and filed the presentation. REPORT The purpose of this report is to seek Common Council's authorization to contract the professional services of SHS Inc. to prepare a housing needs assessment and an affordable housing action plan for the Saint John Affordable Housing Action Plan project (Action Plan). E:iI -2- Project Description The Action Plan is a collaborative project between Saint John non-profit affordable housing partners, Canada Mortgage and Housing Corporation, the Government of New Brunswick, and the City of Saint John. The Action Plan will identify the actions needed to guide the community's response to maintain and create safe, suitable, and affordable housing options for all Saint John's residents. The Action Plan will address any gaps in the Saint John housing continuum related to supply and affordability. The strategic directions, policies, and actions in the implementation framework are expected to especially focus on transitional and supportive housing, non -market rental housing, and low -end market rental housing, targeted to the priority groups in need. The project has three key deliverables: 1. To develop a housing needs assessment that uses the latest statistical and demographic information. 2. To develop an affordable housing action plan informed by data and stakeholder engagement to address the community's affordable housing needs. 3. To develop an implementation program that monitors the action plan's key performance indicators. To develop the Action Plan, a housing needs assessment is required to determine any gaps in the Saint John housing continuum. Stakeholder engagement will be integral to this process to ensure all the issues associated with housing affordability are considered. Growth Committee Endorsement & RFP Evaluation The Growth Committee endorsed the Action Plan at a launch event on August 17, 2021. Since that time various project initiation tasks have been undertaken. Recently, a request for proposals (RFP) process was completed to identify qualified consultants to undertake the housing needs assessment and to develop the Action Plan. Five firms submitted detailed proposals to provide both these E:16'7 -3- deliverables. Based on the RFP evaluation criteria, SHS Inc. has been successfully identified to undertake this important community project. SHS Inc. is one of Canada's largest and most experienced consulting firms specializing in the preparation of housing needs assessments, strategies, and action plans. This firm developed a housing needs assessment for the City of Moncton and the City of Dieppe in 2018 and an implementation plan for affordable housing for the Moncton community in 2019. Project Budgeting A project budget of $100,000 has been earmarked for the Action Plan. This budget includes $95,000 for the professional consulting services to deliver a housing needs assessment and the affordable housing action plan. The remaining budget of $5,000 is for material resources to support the project. Based on the RFP objective evaluation criteria, SHS Inc. has been identified as the successful proponent to provide the professional consulting services for this project at a total cost of $85,190 (plus HST). The cost of this bid was the lowest among those who participated in the RFP process. Funding This project will be supported in 2021 through existing operating budget capacity through "other professional services" within the City's Growth and Community Service Area. In 2022 and beyond, the project is expected to be supported through a municipal operating budget line earmarked for affordable housing and neighborhood development, which will be considered in the coming month by Common Council through the 2022 operating budget recommendations. In addition, this community -based project is expected to receive external funding. Earlier this year a funding request was made to Envision Saint John (formerly Develop Saint John) to obtain $75,000 from the Creating Affordable Neighbourhoods Fund. This funding is expected to be released soon. This month, a sponsorship request was made by the Human Development Council, one of the non-profit affordable housing partners involved in the Action Plan, to the Government of New Brunswick (Department of Post -Secondary Education, Training, and Labour) to obtain $25,000 from the Labour Market Development Agreements Program. If this proposal is successful, a letter of offer will be submitted soon. E:11.1 -4- STRATEGIC ALIGNMENT The Action Plan is a strategically important project that advances Council's Belong Priorities in pursuing Livable Neighbourhoods with affordable housing options and a Vibrant City that fosters diversity and inclusion. The Action Plan will also inform the City's housing policies to advance Council's Grow Priorities with respect to population and economic growth. SERVICEAND FINANCIAL OUTCOMES SHS Inc. has successfully demonstrated their ability to deliver the necessary professional consulting services for the Action Plan. This firm has also provided the lowest bid for these services at a cost of $85,190 (plus HST). INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Supply Chain Management facilitated the RFP process to solicit proposals for the housing needs assessment and the affordable housing action plan services. The RFP closed on October 1, 2021, with the following proponents submitting proposals: 1. Stantec Consulting Ltd., Dartmouth, Nova Scotia 2. PricewaterhouseCoopers, LLP, Saint John, New Brunswick 3. Pivot Consulting Inc., Fredericton, New Brunswick 4. SHS Inc., Richmond Hill, Ontario 5. Turner Drake & Partners Ltd., Halifax, Nova Scotia A review committee, consisting of staff from Growth and Community Services and Supply Chain Management, reviewed the submissions for completeness and compliance with the RFP requirements and selection criteria consisting of the following: 1. Quality and Completeness 2. Team Member Qualifications 3. Stakeholder and Public Engagement 4. Cost In accordance with the City's standard procedures, the committee members evaluated and ranked each proposal based on its technical merits. Following this evaluation, the financial proposals were opened and evaluated by Supply Chain Management, and the financial evaluations were added to the technical evaluations to obtain final evaluations. E:Yl -5- The proposal by SHS Inc. was ranked the highest based on an overall rating of the evaluation criteria and the lowest cost solution to the City. The RFP process was conducted in accordance with the City's Procurement Policy, and Supply Chain Management supports the recommendations being put forth. ATTACHMENTS None E:1:3 -1- M&C No. 2021-317 Report Date November 10"'2021 Meeting Date November 15, 2021 Service Area Public Safety Services COUNCIL REPORT Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Amend 'A Bylaw respecting Fees for Fire Protection Services in The City of Saint John' OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION I Primary Author I Commissioner/Dept. Head I City Manager Josh Hennessy I Kevin Clifford i John Collin RECOMMENDATION It is recommended that Common Council authorize 1st and 2nd Readings of the Amendment to the Fire Protection Fees By-law in the form attached to M&C 2021-317. EXECUTIVE SUMMARY The By-law respecting Fees for Fire Protection Services does not currently include fees for the Saint John Fire Department to provide an Inspection and processing of a follow-up report required under an Approval to Operate issued by the Province of New Brunswick pursuant to any of its acts or regulations by the Saint John Fire Department. The resolution of this report recommends this service be included within the fees covered under the existing By-law respecting Fees for Fire Protection Services in the amount of $2,500. Common Council, at its meeting of November 91", 2020 repealed and replaced 'A Bylaw respecting Fees for Fire Protection Services in The City of Saint John' Common Council, at its meeting of July 9t", 2018 enacted By-law Number 34.1, 'A By -Law respecting Fees for Fire Protection Services in The City of Saint John'. -2- REPORT As Council is aware, the Bylaw respecting Fees for Fire Protection Service in The City of Saint John has been recently expanded to include fees for services (Schedule B) and fees for emergency response (Schedule C). In addition to the recent establishment of these schedules, the Saint John Fire Department is proposing an amendment in the form of an addition to Schedule B - Fees for Service. The proposed amendment is based on a fee collection when the fire department provides an inspection of and follow up report required under an Approval to Operate issued by the Province of New Brunswick pursuant to any of its acts or regulations for $2,500 per incident. STRATEGIC ALIGNMENT This amendment is aligned with the Perform Council Priority as this fee is being collected for service provided outside the core service delivery of the Saint John Fire Department, It is estimated that this by-law amendment will increase revenues by$10,000- $15,000 annually. At this time, only a revenue range can be provided. This is based on three-year experience to sites that would meet this regulatory requirement at this time. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The General Counsel's Office drafted the Amendment to the Fire Protection Fees By- law. The City Manager's Office has reviewed the attached ATTACHMENTS Attachment: Amendment to the Fire Protection Fees By-law Me BY-LAW NUMBER LG-10 A LAW TO AMEND A BY-LAW RESPECTING FEES FOR FIRE PROTECTION SERVICES IN THE CITY OF SAINT JOHN ARRETE No LG-10 ARRETE CONCERNANT LES DROITS ASSOCIES AUX SERVICES DE PROTECTION CONTRE LES INCENDIES DE THE CITY OF SAINT JOHN Be it enacted by the Common Council of Lors d'une reunion du conseil communal, The City of Saint John as follows: The City of Saint John a decrete cc qui suit: A By -Law of The City of Saint John entitled "A By-law Respecting Fees for Fire Protection Services in The City of Saint John" enacted on the 30t1i day of November, A.D. 2020, is hereby amended as follows: 1 Item No. 5 "Permits and Other Services" in Schedule B is amended by adding the following words under the following headings: Description Fees • Inspection and $2,500.00 per incident follow-up report (required under an Approval to Operate issued by the Province of New Brunswick pursuant to any of its acts or regulations) IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the day of , A.D. 2021 and signed by: Par les presentes, 1'arrete de The City of Saint John intitule « Arre"te concemant les droits associes aux services de protection contre les incendies de The City of Saint John », edicte le 30 novembre 2020, est modifie comme suit: 1 Rubrique No 5 « Permis et autres services)) de Fannexe B est modifiee par Fadjonction des mots suivants sous les titres suivants Description Droits • Inspection et 2 500 $ par rapport de suivi intervention (requis en vertu d'un agrement d'exploitation delivre par la province du Nouveau - Brunswick conformement a ses loin ou reglements) EN FOI DE QUOI The City of Saint John a fait apposer son sceau communal sur le present arrete le 2021, avec les signatures suivantes : Mayor / Maire City Clerk / Greffiere de la municipalite First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 021 Staff Recommendation for Council Resolution Property: 573 Woodward Avenue Public Hearing: November 1, 2021 1" & 2nd Reading: November 1, 2021 Item Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 15` and 2nd reading to an Amendment Amendment to the Zoning by-law which rezones a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID Number 55220701, from Low -Rise Residential (RL) to Mid - Rise Residential (RM). Other No 3rd Reading: November 15, 2021 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law which rezones a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID Number 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM). Recission of Yes That Common Council, pursuant to the provisions of Section Previous s. 39/s. 59 of the Community Planning Act, hereby discharges the 59 Conditions resolution adopted on June 4, 2018, imposed on the rezoning of a parcel of land located at 573 Woodward Avenue, also identified as being PID Number 55220701 and which was made pursuant to the provisions of Section 59 of the Community Planning Act in effect at the time (RSNB 1973 as amended). ON Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as being PID Numbers 55220701: a. That the development of the parcel of land be limited to a maximum of 225 dwelling units. b. That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). c. That no multiple residential building exceeds a height of 14 metres. d. Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. e. That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. f. That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. g. That the design and construction of all multiple residential buildings be in accordance with detailed 0191 elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as illustrated on the submitted concept plan and rendering by the applicant. h. That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. i. That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. j. That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. Section 59 No Agreement Section 131 No Agreement Other No 01L! BY-LAW NUMBER C.P. 111-124 ARRETE NO C.P. 111-124 A LAW TO AMEND ARRETE MODIFIANT L'ARRETE DE THE ZONING BY-LAW ZONAGE DE THE CITY OF SAINT JOHN OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: decrete ce qui suit : The Zoning By-law of The City of L'arrete sur le zonage de The City Saint John enacted on the fifteenth day of of Saint John, decrete le quinze (15) December, A.D. 2014, is amended by: decembre 2014, est modifie par: Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM), pursuant to a resolution adopted by Common Council under Section 59 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by-law IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by- law the X day of X, A.D. 2021 and signed by: La modification de I'annexe «A», Plan de zonage de The City of Saint John, changement de zonage d'une parcelle de terrain d'une superficie de 2 hectares environ, situee au 573, avenue Woodward, egalement identifiee comme une partie du lot PID 55220701, de residentiel de faible hauteur (RL) a residentiel de hauteur moyenne (RM) conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme. - toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le X 2021, avec les signatures suivantes : Mayor/Maire City Clerk/Greffier communal First Reading - November 1, 2021 Second Reading - November 1, 2021 Third Reading - Premiere lecture - le 1 novembre 2021e 2021 Deuxieme lecture - le 1 novembre 2021e 2021 Troisieme lecture - 95 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John zC�°4r W Q" a Gedarwooq 0 3 -a„ m o� 0 O A v FROM / DE Low -Rise Residential Zone residentielle - immeubles d'habitation bas ch. ,B s RL Q RM TO / A Mid -Rise Residential Zone residentielle - immeubles de hauteur moyenne Pursuant to a Resolution under Section 59 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme Applicant: NJP Developments Inc. Location: 573 Woodward Avenue PID(s)/NIP(s): 55220701 (portion) Considered by P.A.C./Considers par le C.C.U.: October 19 octobre, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: November 2 novembre, 2021 96 Section 59 Conditions-573 Woodward Avenue That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on the June 4, 2018, rezoning of the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701: (a) That the development of the parcel of land be limited to a maximum of 225 dwelling units. (b) That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). (c) That no multiple residential building exceeds a height of 14 metres. (d) Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. (e) That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. (f) That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. (g) That the design and construction of all multiple residential buildings be in accordance with detailed elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as illustrated on the submitted concept plan and rendering by the applicant. (h) That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. (i) That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. (j) That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. 97 Staff Recommendation for Council Resolution Property: 54 Broad Street Public Hearing: Completed on November 1, 2021 Item Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 1s' and 2" reading to an Amendment Amendment to the Zoning by-law which rezones a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). Other No 3rd Reading Item: Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law which rezones a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). Recission of No Previous s. 39/s. 59 Conditions Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.1631 hectares, located at 54 Broad Street, also identified as being PID Numbers 00000372; 00000232 and 55086151: 01:3 a. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. Section 59 No Agreement Section 131 No Agreement Other No 06%] BY-LAW NUMBER C.P. 111-123 A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: ARRETE NO C.P. 111-123 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is John, decrete le quinze (15) decembre 2014, est a par amended by: 1. Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.16 hectares, located at 54 Broad Street, also identified as PID 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC) pursuant to a resolution adopted by Common Council under Section 59 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the X day of November, A.D. 2021 and signed by: 1. La modification de I'annexe «A», Plan de zonage de la ville de Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 0.16 hectares, situee au 54, rue Broad, egalement identifiee des NIDs 00000372; 00000232 and 55086151, de zone d'installations communautaires de quartier (CFN) a zone residentielle du centre-ville (RC) conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur ('urbanism. - toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le X novembre 2021, avec les signatures suivantes : Mayor/Maire City Clerk/Greffier communal First Reading - November 1, 2021 Premiere lecture - le 1 novembre 2021 Second Reading - November 1, 2021 Deuxieme lecture - le 1 novembre 2021 Third Reading - Troisieme lecture - 100 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John d St - rue Broa av Broadview pv. FROM / DE TO / A Neighbourhood Urban Centre Community Facility CFN ® RC Residential Zone d'installations Zone residentielle communautaires de quartier du centre-ville Pursuant to a Resolution under Section 59 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme Applicant: Matthew Carr Location: 54 Broad Street PID(s)/NIP(s): 00000372-100000232, 55086151 Considered by P.A.C./Considers par le C.C.U.: October 19 octobre, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Off ice/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: November 2 novembre, 2021 101 Section 59 Conditions — 54 Broad Street That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following condition on the parcel of land having an area of approximately 0.1631 hectares, located at 54 Broad Street, also identified as being PID Numbers 00000372, 00000232 and 55086151: a. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. ` IM COUNCIL REPORT M&C No. 2021-315 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Development Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: In From the Cold Housing Blitz OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Greg Cutler Jacqueline Hamilton I John Collin RECOMMENDATIONS That Council receive and file this report for information. EXECUTIVE SUMMARY In recent months, organizations who work to identify and address social issues in Saint John have reported a concerning trend related to homelessness. As the number of homeless individuals continues to rise, emergency shelters have not consistently been able to meet the nightly demand. As a result, shelters have been forced to turn individuals seeking shelter away on a recurring basis. As winter weather returns there is concern this situation will continue to deteriorate if not addressed. Taking the lead on this response, Human Development Council has launched the "In From the Cold" housing blitz campaign as done in years past. The goal of the campaign is to provide access to permanent housing and wrap around support to 30 individuals. If successful, this campaign will significantly reduce or eliminate the need to turn individuals away from emergency shelters in Saint John. The Human Development Council briefed City staff on this matter on November 5t". Due to the cold weather fast approaching, City staff has invited staff from the Human Development Council to directly present Council on the current state of homelessness and the In from the Cold campaign. PREVIOUS RESOLUTION NA `NQ STRATEGICALIGNMENT BELONG: Enhance the quality of life and social wellbeing in a safe place to live. SERVICEAND FINANCIAL OUTCOMES The Saint John EMO team is working with the Human Development Council to review contingency plans. The City also intends to share information on the landlord campaign through its social media channels. The City would also assist with provincial advocacy as requested by local stakeholders. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Saint John Police Force, Saint John Fire Department, Saint John EMO, Growth & Community Services, Strategic Services, and The City Manager's Office have been briefed on this file and continue to be engaged. ATTACHMENT In From the Cold - Presentation on Homelessness to Saint John Common Council W9111! O L. LL �U c O U c O E E O U c O cu U) O c 0 c O c O c LL Z LO O _0 O U 0 E 0 cn cn a) U U Q a) 0 L O O C- C O cn I co O c 0 0 .Q Q,J Q.� 0 L in v to El GO 0 V e-t L o X N 3 O @ I N -�r T o } C C �C e Ln i D E }� 0 Q 0 O 0 0 ti 0 r 00 ao ao ao u u C 0.7 vy v O E( C - �u a rz 4 +� D �v o a a © 4qt ON 0 a 'Kr� a Cl) Q II II 0 �%t N c r. 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Head I City Manager Craig Lavigne Kevin Fudge/J. Brent McGovern I John Collin RECOMMENDATION "It is recommended that Common Council approve the 2022 General Fund Capital Budget in the amount of $29,476,555 (gross) with contributions from other sources of $16,657,152 yielding a net Capital budget in the amount of $12,819,403 as set in Exhibit 1." "It is recommended that Common Council approve the 2022 Utility Fund Capital Budget in the amount of $14,163,917 (gross) with contributions from other sources of $7,668,717 yielding a net Capital budget in the amount of $6,495,200 as set in Exhibit 2." EXECUTIVE SUMMARY Staff presented to Common Council on October 27t" the proposed 2022 General Fund and Utility Fund Capital Budgets. The purpose of this report is to seek Council's approval for the 2022 General Fund and Utility Fund Capital Budgets. PREVIOUS RESOLUTION M&C 2021-296 — 2022 Draft General Fund and Utility Fund Capital Budget - "It is recommended that Common Council receive and file this report and presentation received from the Finance Committee." REPORT BACKGROUND The 2022 Capital Budget for the General Fund is $29,476,555 with City Share being $12,819,403 and other share being $16,657,152. `sM -2- The 2022 Capital Budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved funding from both Federal and Provincial levels of governments. Staff with Council's support have continued to seek out financial funding that aligns with the City's various plans, asset renewal needs and priorities. These budgets not only addressthe infrastructure deficit that the City has, but also the positive impacts the renewed assets can have on the Community. As assets are renewed there is more opportunities to reduce greenhouse gases, prepare for climate change events, offer more green options throughout the City and focus on improving quality of life for the residents of Saint John. General Fund Capital Budget The proposed investments must comply with all the approved financial policies which includes the asset management plan, capital budget policy, debt management policy and alignment with the long-term financial plan. Under the capital budget policy, the cap for renewal vs. new assets is 85% renewal and 15% new. This budget complies with that policy with City share renewal at 87% ($11,189,403) and 13% new ($1,630,000) The proposed investments such as the quality of life investments must align with approved plans, align with Council priorities, financial principles and this budget achieves those alignments. The overall budget is $29,476,555 with City Share at $12,819,403 and other share at $16,657,152. City share is broken up into $8,519,403 new debt and $4,300,000 as pay as you go, and these amounts align with what is set out in the long-term financial plan. As well as the City continues to be very successful leveraging funding opportunities with $13,135,397 of other government funding in the budget. Other funding also includes $856,000 from IT reserve and $2,665,755 from the fleet reserve. Transportation and Urban/Rural Storm Overall investments will be $12,833,555 and most of the investments will be renewal of existing assets; however, the investments are more than just asset renewal. Under road reconstruction and storm sewer renewal there is 4.80 lane km slated for complete street reconstruction. Investments also supports and creates opportunities such as; ➢ Focus on Climate Change/Environmental Events — separating sewer and storm water list-1 -3- Active Transportation — rehabilitating 2.625 lane km of sidewalks, creation of bike lanes ➢ Beautification/Greening — opportunities to change the landscape of areas (e.g., planting trees, grass) ➢ Growth/Housing — current underground infrastructure cannot support potential construction and growth opportunities ➢ Safety — Opportunity to add safety measures and traffic control measures if needed. There is $2,665,755 earmarked for fleet replacement which can offer opportunities to start greening the fleet. The budget also includes asphalt, sidewalks, and curb renewal at $2,200,000. There will also be an additional $4,300,000 in Operating Budget for total of $6,500,000 reinvestment. This investment will support. ➢ Estimated 4-5 lane km of sidewalks to be rehabilitated ➢ Supports active transportation, improving our sidewalks ➢ Focus on increasing quality of life for residents Honeysuckle Drainage Basin is an area that staff are recommending $75,000 to start design and investigation for improvements. There is need to protectproperty from flood events and overall improve the livability in the area. Facilities and Asset Management The budget includes $5,370,000 for facilities and asset management investments. Investment will not only renew assets but there will be concerted efforts in reducing the City's carbon footprint. The reduction in greenhouse gas will come from reinvestments made at Market Square, doing energy retrofits at various City facilities and replacing other energy consuming systems like HVACs and lighting at City ballfields. There will also be continued focus on recreation facilities such as Forest Hills clubhouse, Rockwood Park Golf Course, TD Station and the Lord Beaverbrook Rink. Along with protecting arts and culture by ensuring the Arts Centre building is being protected. The Saint Patrick Steet escalator and elevator need significant reinvestment due to the age and escalating repairs and maintenance costs. The project will include removal of escalator and replaced with stairs and replacing the elevator. Parks and Recreation Service and Quality of Life Focus Staff have made a presentation to both the Finance Committee and the Growth Committee on the proposed $6,300,000 investments. These investments check -4- many important criteria such as active transportation, more beautification and greening the City, arts and culture investments, pedestrian safety and capitalizing on the waterfront. These investments also align with previously approved plans. Investments being proposed include: ➢ Rockwood Park ➢ Dominion Park ➢ Loyalist Plaza ➢ Forest Hills Playground ➢ Market Place West ➢ Harbour Passage Extension ➢ Little River Reservoir ➢ South Market Street ➢ Various other locations Other Service Areas There is funding included for protective services for $1,487,000. Public Safety Communication Centre must replace its 911 CAD system as part of a Provincial initiative. Both Police and Fire must replace their records management system that are well past their useful life and Police will need to upgrade as part the movement toward E-ticketing and file sharing with Courts. There is $856,000 to replace infrastructure for Information Technology as well as $350,000 to replace Parking equipment. The electronic equipment is past its useful life and need to be updated to meet today's security and functional requirements. Funding for Saint John Transit is $650,000 and has been approved by Council. This investment is the first step that will start gathering data on Transit ridership and allow for better decision making. This investment was also a recommendation that came out of the service review of Transit. Investment in carts and totes (new assets) for the City's transition to the new solid waste collection model is included in the capital budget for $1,630,000. Utility Fund Capital Budget The Utility Fund Capital Budget proposes a total of $14,163,917 with $6,495,200 being funded from the operating budget and $7,668,717 coming from a combination of reserves and funding from other sources. The budget also consist of no new borrowing for the Utility as the focus has been on reducing debt. `§F:3 -5- The budget continues to focus on renewal of assets such as the replacement of vintage 1800's infrastructure, replacing roofs at several facilities and ensuring alignment with the capital program in the General Fund. However as with the General Fund, the reinvestments are much more than just replacing assets. Climate and Environmental factors play a significant part in this budget. There are investments in wastewater lift stations that require stations to be moved or lifted above flood levels. This will ensure reliable collection of wastewater and prevent environmental damage in the case of significant environmental events. Investments are being made in Lancaster Lagoon to help mitigate climate change and the impacts on this asset in accordance with the City's Climate Change Adaptation Plan. The continuation of storm sewer separations are critical investments. These investments allow for mitigation of climate events and prevent overwhelming the system. The alignment on these investments with the General Fund are key for allowing growth and housing opportunities as the current system cannot handle additional capacity. Other investments being proposed are investing in solutions for the Honeysuckle Drainage Basin, pump replacements, continued structural lining of pipes and replacement of meters. There are also investments being made in the West Industrial System which is solely funded from the West Industrial Customers. fnnrhicinn The proposed budgets for both the General Fund and Utility Fund continues to focus on asset renewal, while aligning with approved Financial Policies, various approved City Plans and successful leveraging of Government funding. The reinvestments and new investments are critical to meet the changing environment, reducing the City's greenhouse gas emission and meeting the needs and wants of all residents of the City. The budgets provide investment in quality -of -life initiatives, focuses on tax base growth, public safety, greening and beautification efforts, recreation, active transportation and a vibrant waterfront. STRATEGIC ALIGNMENT The proposed 2022 General Fund and Utility Fund Capital Budgets are aligned with Councils' priorities, Capital Budget Policy, Long Term Financial Plan, Debt Management Plans, Asset Management Plan, Central Peninsula Neighborhood Plan, Play SJ, Move SJ, and Plan SJ. Mel -6- SERVICEAND FINANCIAL OUTCOMES The City's share of the 2022 General Fund Capital budget will be funded from capital from operating ($4.3M) with the balanced being borrowed ($8.519M). The projects chosen for the capital program borrowing have a useful life of approximately 15 years or more. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas, Finance Committee, Growth Committee and Common Council. ATTACHMENTS Exhibit 1— 2022 General Fund Capital Budget Exhibit 2 — 2022 Utility Fund Capital Budget `we] Proposed Proiram Summary For - 2022 Category No. of Projects Other Share City Share Total Corporate Performance 1 $856,000 $0 $856,000 Facility and Asset Management 18 $1,080,500 $4,289,500 $5,370,000 Parrs & Recreation Services 13 $4,956,597 $1,343,403 $6,300,000 Protective Services 3 $427,000 $1,060,000 $1,487,000 Saint John Parking 1 $0 $350,000 $350,000 Transit And Solid Waste 2 $0 $2,280,000 $2,280,000 Transportation 16 $6,989,855 $2,578,400 $9,568,255 Urban and Rural Storm 17 $2,347,200 $918,100 $3,265,300 TOTALS: 71 $16,657,152 $12,819,403 $29,476,555 Summary of Capital Costs (City Share) Corporate Performance Urban and Rural Storm 0% 7% Transportation 20% Transit And Solid Waste 18% Saint John Parking Protective Services 3% 8% :ility and Asset Aanagement 34% Parks & Recreation Services 10% 121 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project Corporate Performance Location Description Information Technology Various Locations IT Infrastructum (Transfer from Reserves) TOTAL: Other City Share Share 856,000 0 856 000 U0 `A MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management e Project Location Description Other Share City Share * Facility and Asset Camegie (Art Center) Upgrade of HVAC unit that is well beyond it's 60,000 60,000 Management expected life. Subject to successful funding under the Community Development Fund. • Facility and Asset Carnegie (Art Center) Sandstone and Brick Restoration - Phase 1. 75,000 75,000 Management Subject to successful funding under the Community Development Fund. Facility and Asset City Market City Market Alarm System Upgrade. 0 95,000 Management Facility and Asset Fire Station #1 Replacement of modified bitumen roofing. 0 250,000 Management * Facility and Asset Forest Field Ball field Lighting Upgrade. Project is partially 120,000 180,000 Management funded by the Low Carbon Economy Fund. • Facility and Asset Forest Hill Clubhouse Forest Hills Canteen/Clubhouse sewage 25,000 25,000 Management pumping system installation. Subject to successful funding under the Community Development Find. * Facility and Asset Lord Beavethrook Rink Installation of two new facility dehuraidifets. 65,000 65,000 Management Subject to successful funding under the Community Development Fund. • Facility and Asset Market Square District Energy Phase 1. Supplemental funding, 488,000 732,000 Management Project is partially funded by Federal Funding. Facility and Asset Municipal Operations Complex Replacement of modified bitumen roofing 0 200,000 Management (175 Rothesay Avenue) Phase 1 (East Side) Facility and Asset Saint Patrick Pedway Elimination of existing escalator and replacing 0 1,150,000 Management it with stairs, as well as installation of a new elevator. Rockwood Park Golf Sanitary Lift Station Renew sanitary lift station at Rockwood Golf 0 225,000 Course Course with a Packaged Lift Station, including design and construction management. * Facility and Asset TD-Station Refurbishment of the Elevator. Subject to 75,000 75,000 Management successful finding under the Community Development Fund. Facility and Asset TD-Station New Ammonia Exhaust System and Heat 0 50,000 Management Recovery * Facility and Asset TD-Station AV System. Subject to successful finding 12,500 12,500 Management under the Community Development Fund. Facility and Asset TD-Station Asset renewal of various items at the TD 0 600,000 Management Station. Facility and Asset Trade and Convention Centre Conversion of all door locks to a swipe card 0 80,000 Management system and the Final Phase of the LED Lighting Retrofit MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project * Facility and Asset Management Facility and Asset Management Facility and Asset Management e Location Various Municipal & Water Facilities Various Municipal & Water Facilities Description Other City Share Share Deep Municipal Building Enetgy Retrofit, 160,000 Project is partially funded by the Low Carbon Economy Fund. Asset Management Information System (AMIS) 0 240,000 175,000 TOTAL: $1,080,500 $4,289,500 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other Share City Share * Dominion Park Dominion Park Design and Construction to support the 635,000 0 Rehabilitation implementation of the Communities Master Plan. Project to be funded under G.T.F. • Forest Hills Play Ground Forest Hills Design and Construction services to upgrade 43.5,000 0 and replace much of the existing play ground that is currently past it's useful Life. Project to be funded under G.T.F. Beautification of Little Little River Reservoir Design and Construction services for the 0 50,000 River Reservoir beautification of the park. • Active Transpo►tation - Main Street North Design and Construction services to create a 435,000 0 Main Street North protected bike lane on Main Street North. Project to be funded under G.T.F. * Market Place West Market Place West Design and Construction services to rehabilitate 391,597 43,403 Lnprovements existing assets in this district park as indicated in the Master Park Plan. Project to be partially funded under G.T.F. * Quality of Life Market Slip Design and Construction services for 300,000 0 Investment Improvements to the existing Market Slip. Subject to successful funding by the Atlantic Canada Opportunities Agency. • Quality of Life Market Slip Design and Construction services for 535,000 0 Investment Improvements to the existing Market Slip. Project to be partially funded under G.T.F. • Phase III Rockwood Rockwood Park Design and Construction services for the 1,840,000 0 Park Master Plan implementation of phase 3 of the Rockwood Park Master Plan. Project to be funded under G.T.F. Pedestrian Priority Streets South Market Street Design and Construction services to convert 0 250,000 South Market Street to a pedestrian priority street. Harbour Passage Sydney Street (Broadview Design and Constriction services to extend 0 700,000 Avenue to Tin Can Beach Harhour Passage from intersection of Sydney Street and Broadview Avenue to Tin Can Beach. Art and Culture Various Locations Investment in Arts and culture to recognize the 0 100,000 City's diversity. * Greening/Branding Various Locations Design and Construction services to create 385,000 0 Beautification more grass medians, new plantings, create more pedastrian bump outs and implement more City branding opportunities. Project to be funded under G.T.F. Sporting Enhancements Various Locations Design and Construction services to enhance 0 200,000 City spotting facilities (ie. Fields and courts) `1091 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other City Share Share TOTAL: $4,956,597 $1,343,403 `IOU MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Protective Services Project Location Description Other Share City Share * Public Safety Various Locations Next Gen911 System Upgrade. Project to be 427,000 150,000 partially funded under Prvvincal Funding. Saint John Fire Various Locations Supply and Installation of new Record 0 160,000 Management System Saint John Police Force Various Locations Record Management System Upgrade 0 750,000 TOTAL: $427,000 $1,060,000 WIN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Saint John Parkin Project Location Description Other City Share Share Parking Peel Plaza Parking Garage & New gates & pay stations at Peel Plaza Paddng 0 350,000 Madcet Square Garage & Market Square TOTAL: L $350,000 ` -13 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transit And Solid Waste Project Location Description Other City Share Share New Carts & Recycling Various Locations Investment in carts and recycling totes for all 0 1,630,000 totes remaining eligible customets to facilitate the transition to the new Solid Waste Collection model. This investment will be conditional upon Council approval to move forward with the program. Technology Various Locations Supply and installation of systems that would 0 650,000 provide for teal time vehicle locations, automatic passenger counting and audible/visual next stop announcements. Previously approved by Council on August 23. 2021 TOTAL: �O $2,280,000 `P40-1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share * Fleet Replacement Various Locations Fleet Replacement for the General Fund. 2,665,755 0 Project to be funded under Fleet Reserve. * Asphalt Roadway Various locations Renewal of asphalt roadway and concrete curb 2,000,000 200,000 Resurfacing and Curb & and sidewalk including drainage control and Sidewalk Renewal - landscaping in conjunction with the annual Neighbouriroods asphalt roadway maintenance and rehabilitation program. Project to be funded under G.T.F. Engineering Various locations Funding for engineering investigations and 0 400,000 Investigations and Design design forvarious projects underthe Storm and Transportation categories. w&s * Orden Street Coburg Street to City Road Sheet reconstmction (excavation, backfill, 325,000 120,000 curb, sidewalk, landscaping and paving) and Two intersection traffic signals, including design and constmction management services. Asphalt pavements $117,000 / 0.78LK Project to be partially funded under Bilateral Funding. Traffic Signals Garden Sheet @ City Road New fully signalized Intersection and other 0 400,000 intersection improvements, including design and construction management services. Traffic Signals Garden Street @ Hazen Street New fully signalized Intersection, including 0 400,000 design and conshuction management services. w&s * Mecklenburg Sheet Wentworth Sheet to Crown Sheet reconstruction (Excavation, backfill, 345,000 130,000 Street curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $86,000 / 0.571-K. Project to be partially funded underBilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Sheet reconstmction (excavation, curb, 300,000 110,000 sidewalk, landscaping, paving), including design and conshuction management services. Asphalt Pavements $92,000 / 0.61LK Project to be partially funded under Bilateral Funding. Charlotte Street Trinity Church to Princess Street Sheet reconstruction (excavation, backfill, 0 360,000 curb, sidewalk, paving), underground utilities, including design and construction management services. Saint John Energy proposed to be participating in the project by providing their services, estimated at $200,000, to convert the overhead high voltage lines to underground. Asphalt pavements $41,000 / 0.27LK MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share w&s * Sydney Street Broad Street to Broadview Street reconstruction, (excavation, backfill, 124,100 75,900 Avenue curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt pavements $38,000 / 0.25 LK Harbour passage lights $30,000. Project to be funded under Bilateral Funding. w&s * Britain Street Pitt Street to Wentworth Street Street reconstruction (excavation, backfill, 190,000 70,000 curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $52,000 / 0.35LK Project to be funded partially under Bilateral Funding. w&s * Rockland Road Parks Street to Paradise Row Street reconstruction (Excavation, backfill, 440,000 0 curb, sidewalk, landscaping and paving) including design and construction management services. Asphalt pavements $115,000 / 0.76LK Project to be funded under G.T.F. w&s * Pitt Street St. James Street to Broad Street Street reconstruction, (excavation, backfill, 205,000 75,000 curb, sidewalk, landscaping, paving, including design and construction management services. Asphalt pavements $61,000 / 0.42 LK Project to be partially funded under Bilateral Funding. w&s * St. James Street Germain Street to Charlotte Street reconstruction (excavation, backfill, 185,000 67,500 Street curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $54,000 / 0.321K Project to be partially funded under Bilateral Funding. G&&D South Market Street Germain Street to Charlotte Design services to complete a full street 0 90,000 Street reconstruction including Storm and Sanitary sewer seperation. G&D * Charlotte Street St. James Street to Lower Cove Street reconstruction (excavation, backfill, 210,000 80,000 Loop curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $70,000 / 0.46LK. Project to be partially funded under Bilateral Funding. TOTAL: $6,989,855 $2,578,400 131 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project Location Description Other Share City Share G eenhead Road 381 G eenhead Road Install approx. 5m of 900mm and 25m of 0 150,000 1050mm storm sewer for separation, including design and construction management services. G&D Waterloo Street Cliff Street to Richmond Street Investigation and design services to redirect 0 25,000 three catch basins off Waterloo Street to the separated storm sewer system on Richmond Street. * Crown Street Hanover Street to Marsh Creek Install approx. 250m of new 600mm and 690,000 0 1050mm storm sewer, including design and construction management services. Project to be funded under G.T.F. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. Market Square Parking Nfarket Square Parking Garage Investigation of Market Square Parting Garage 0 100,000 Garage and surrounding piping to determine solutions to reduce risk of future flooding during high tides and rain events. Project includes concept designs of proposed solutions. Structural Repairs Various Locations Point Repairs to existing storm sewers. 0 75,000 w&s * Garden Street Coburg Street to City Road Install approx. 252m of new 375mm storm 180,000 65,000 sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Mecklenburg Street Wentworth Street to Crown Install approx. 275m of new 600mm storm 235,000 90,000 Street sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Install approx. 190m of new 375mm storm 135,000 50,000 sewer for separation, including design and construction management services. w&s * Rockland Road Parks Street to Paradise Row Install approx. 160 to of new 450 mm storm 200,000 0 sewer for separation, including design and construction management services. Project to be funded under G.T.F. w&s * Sydney Street Broad Street to Broadview Install 85m of new 300 ram storm sewer, 65,700 24,300 Avenue including design and construction management services. Project to be funded under Bilateral Funding. `19% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project w&s * Britain Street w&s * Pitt Street w&s * St James Street G&D * Charlotte Street * Combined Sewer Separation Reduction Strategy - South / Central w&s * Butpee Avenue Location Pitt Street to Wentworth Street St. James Street to Broad Street Germain Street to Charlotte Street St James Street to Lower Cove Loop South / Central Rockland Road to Civic # 99 Description Other City Share Share Install 145 m of 300 mm storm sewer for 95,000 35,000 separation. Including separation of the private stone sewer at civic 231, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 155m of new 300 mm stone sewer for 100,000 35,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 85 m of 300 mm storm sewer for 54,000 18,800 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 205 in of 900 mm stone sewer for 285,000 105,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Completion of a strategy prioritizing the 187,500 70,000 separation of combined sanitary and storm sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. Install approx. 95m of 300mm Storm sewer, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,347,200 $918,100 `19191 Proposed Program Summary For - 2022 Category 9 rY No. of Other utility Total Projects Share Share Industrial Water Renewal - West 2 $0 $1,325,000 $1,325,000 Infrastructure Renewal - Sanitary 23 $5,653,034 $4,112,800 $9,765,834 Infrastructure Renewal - Water 15 $2,015,683 $1,057,400 $3,073,083 TOTALS: 40 $7,668,717 $6,495,200 $14,163,917 Summary of Capital Costs (Utility Share) Infrastructure Ren 1-1 Wate r 16.3% Infrastructure Renewal - Sanitary 63.3% Industrial Water Renewal - West 20.4% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Industrial Water Renewal - West Project Location Description Other Utility Share Share Coleson Cove Raw Spruce Lake to Coleson Cove Road construction and replacement of three 0 675,000 Water Transmission Line large culverts, including construction management services. Phase 2 of 2 Menzies Lake Dam Menzies Lake Dam Repairwo►k and upgrade the access road and 3 650,000 existing earthen dykes and concrete control structure, including design and construction management services. TOTAL: $0 $1,325,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share Dominion Park Road Lift Station A to Gravity Sewer Install appmx. 200m of a dedicated 100mm 215,000 0 Foreemain for lift station A, including design and construction management services. Project to be funded under G.T.F. Garden Street Coburg Street to City Road Renew approx. 101m of 300mm, and 86m of 160,000 60,000 375mm T.C. sanitary sewers (Condition Grade of 3), including design and construction management services. Pmject to be partially funded under Bilateral Funding. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. * One Mile Lift Station Rothesay Avenue at Russell Supplemental Funding for a new pumping 2,300,000 0 Street station, new screening channel structure and associated building to replace the existing pumping station that is at the end of asset life to pmvide for relible collection of wastewater, including design and construction management services. Project to be funded under the G.T.F. * Roof Replacements Thorne Avenue Lift Station Wastewater Treatment Plant Solid Waste Diversion Action Plan WWPS Simpson Drive Structural lining Various SJW Facilities Thorne Avenue Lift Station Roof Replacements at several Saint John Water 522,934 175,000 (SJW) facilities including the the Spruce Lake Pump Station, Millidgeville Wastewater Treatment Facility (MWWTF) and Eastern Wastewater Treatment Facility (EWWTF). Project to be partially Funded under the COVID-19 Resilience Infrastructure Fund Purehase and installation of a new pump at the 0 300,000 lift station. Wastewater Treatment Plant Develop a Solid Waste Diversion Action Plan 0 60,000 to detail the preferred septage receiving system to be installed at one of the City's wastewater treatment facilities. Simpson Drive Engineering services to complete Concept 0 75,000 Design for pumping Simpson Drive Lift Station directly to One Mile Lift Station or Thorne Avenue Lift Station. Various Locations Structurally line and point repairs to sanitary 0 200,000 sewers, including design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share WWPS Beach Crescent 11 Beach Crescent Reconstruct lift station above flood level to 605,000 1,250,000 pmvide for reliable collection of wastewater, including design and construction management services, Phase B. Project partially funded under DMAF. * Sydney Street Broad Street to Broadview Renew 55m of 200mm T.C. sanitary sewer, 43,800 16,200 Avenue including design and construction management services. Project to be funded under Bilateral Funding. WWPS WoodlawnPark 1335 Red Head Road Replacement of wastewater lift station that is at 0 525,000 the end of it's asset life to provide for reliable collection of wastewater, including construction management services. Lancaster Lagoon Lancaster Lagoon Repairs and upgrades to the berms surrounding 550,000 825,000 the polishing pond to increase their overall height to a consistent elevation and stabilize the embankment against further erosive soil loss as well as completing the design incorporating Climate Change Measures. Project includes design and construction management services. Full pmject evelope subject to the City obtaining DMAF funding. NLnin Street Through site of old Forum Design services to review options to redirect 0 100,000 (Main Street to Kennedy Street) flows down 1VFnin Street to the Bridge Street lift station. Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 600mm concrete with 255,000 95,000 Street new 600mm sanitary sewer (Condition Grade of 2.5), including design and construction management services. Project to be partially funded under Bilateral Funding. Britain Street Pitt Street to Wentworth Street Renew 145 m of 300 mm T.0 sanitary sewer 120,000 45,000 (Condition Grade of 4 with a year in service of 1875), including design and construction management services. Project to be partially funded under Bilateral Funding. Pitt Street St. James Street to Broad Street Renew 155m of 375mm T.C. sanitary sewer 130,000 50,000 (Condition Grade of 4), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share St James Street Germain Street to Charlotte Renew 125 m of 300mm and 375 mm T.C. 108,800 41,600 Street sanitary sewer (Condition Grade of 4 with an in service year of 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St James Street to Lower Cove Renew 155 m of 525 mm Concrete sanitary 175,000 65,000 Loop sewer (Condition Grade of 1 with an in service year of 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. Combined Sewer South / Central Completion of a strategy prioritizing the 187,500 70,000 Separation Reduction separation of combined sanitary and stone Strategy - South / Central sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. G&D Hickey Road At Little River bridge Design Services for a SSO chamber and 25m of 0 25,000 450mm pipe for a new outfall on Hickey Road. * Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 300mm, and 375mm 160,000 60,000 T.C. sanitary sewers (Condition Grade of 2.5 with an in service year of 1889), including design and construction management services. Project to be partially funded under Bilateral Funding. • Rockland Road Parks Street to Paradise Row Renew 90 m of 300 mm T.C. sanitary sewers, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $5,653,034 $4,112,800 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share Fleet Replacement Various Locations Fleet Replacement for Saint John Water. 624,483 0 Project to be funded under Fleet Reserve. * Garden Street Coburg Street to City Road Renew approx. 258m of 200mm C.I. 215,000 80,000 watermain, including design and construction management services. Pmject to be partially funded under Bilateral Funding. McAllister Drive Mountain View Drive to Completion of a condition assessment of 450m 0 75,000 Champlain Drive of existing 300mm C.I. watennam for determination of remaining useful life of the asset. Water Meters Various Locations Replacement of large commercial water meters, 0 100,000 including design and construction management services. Phase (1 of 2) Engineering Various locations Funding for engineering investigations and 0 300,000 Investigations and Design design for vanous projects under the Water and Sanitary categories. * Sydney Street Broad Street to Broadview Renew 85m of 200 mm C.I. watennain with 80,300 29,700 Avenue 200 mm watermain, including design and construction management services. Project to be funded under Bilateral Funding. Facility and Asset Various Municipal & Water Asset Management Information System (ANUS) 0 175,000 Management Facilities * Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 200mm C.I. 220,000 80,000 Street watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * Britain Street Pitt Street to Wentworth Street Renew 145 m of 200 mm C.I. watennam 120,000 45,000 (Service year is 1934), including design and construction management services. Project to be partially funded under Bilateral Funding. * Pitt Street St James Street to Broad Street Renew 155m of 200 mm C.I. watermain with 130,000 45,000 200 mm watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * St James Street Germain Street to Charlotte Renew 140 m of 200 mm C.I. watermam 115,900 42,700 Street (Service year is 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share C&D * Charlotte Street St James Street to Lower Cove Renew 75 m of 200 mm C.I. watermain 70,000 25,000 Loop (Service year is 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. * Butpee Avenue Rockland Road to Civic # 99 Renew approx. 95m of 250mm watermain, 170,000 0 including design and construction management services. Project to be funded under G.T.F. • Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 200mm watermain , 160,000 60,000 including design and construction management services. Project to be partially funded under Bilateral Funding. * Rockland Road Parks Street to Paradise Row Renew 80 m of 200 mm C.I. waterm dn, 110,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,015,683 $1,057,400 From: Julie Lowery To: Evans, Richard Subject: Request to Present to Council Date: November 3, 2021 12:00:22 PM This sender might be impersonating a domain that's associated with your organization. Learn why this could be a risk [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact IT Service Desk at 649-6047. * * Hi Richard, Please accept this email as a request for the YMCA of Greater Saint John to present to Council in open session. After a meeting with Mayor Reardon and City Manager John Collin, it was recommended for the Y to present to council to give an update on the Y's programs, services and strategic priorities. The topic would be YMCA Impact and Strategic Direction. If you need any more information, please let me know. Thanks, Julie Lowery (She/Her/Ellel Executive Assistant YMCA of Greater Saint John 191 Churchill Boulevard, Saint John, NB E2K 3E2 T:506-634-4922 F:506-634-0783 saintiohny_ymca.ca Facebook Twitter We recognize and respectfully acknowledge that the YMCA of Greater Saint John operates on unceded traditional lands of the Wolastoqiyik (Maliseet), Passamaquoddy, and Mi'kmaq Peoples. M111I • Ce CORDIALLY INVITES OU To ATTEND THE 125 PER PERSON 1.000 PER TABLE (beats) Friday Novernber 13th, 2021 5:30 - 6,00 prn Reception 6-00 - 8:30 Ceremony SAINT JOHNI TRADE AND CONVENTION CENTRE For invoicing and ticket purchase, please contact iRomy Lai at r.loi@prudeinc.org , 506--634-3089- Accepting cash, cheque, and etronsfer. www.prudeinc.org/cultura�-diversity-owarcis ' O N L q lv G,�4 C G n a � r aR'�trwk uRaEk PRESENTS 1 Saint John's inaugural Recovery Breakfast Monday, November 22nd Hilton Saint John Trade & Convention Centre --- Doors open at 7:30; Breakfast served at Sam Tickets: $1 QQ A fundraiser in support of ($!0 tax receipt provided) Discounted table packages available SOPHIA Purchase tickets online at Eventbrite &Oib _ _ or call: RECOVERY CENTRE I Rl'. (506) 633-8783 www.sophiarecoverycentre.com www.eventbrite.ca/e/sunny-side-up-recovery-breakfast-tickets-1 7052049S392 IN CELEBRATION OF NATIONAL ADDICTIONS AWARENESS WEEK Featuring Guest Speaker: Ann Dowsett Johnston "'The Epidemic in the Pandemic: Women & Risky Drinking" Ann Dowsett Johnston is the bestselling author of Drink: The Intimate Retntionship Between lNomen andAkohol. named one of the flop 10 books of 2013 by the Washington Post. An award -winning journalist who spent the lion's share of her career at Maclean's, and winner of two prestigious T`A"' fellowships, she has also been a vice-principal of McGill University. Last fall, Ann earned an honorary doctorate of laws from Queen's University, [ ., �► just one of many awards for her work in destigmatizing addiction. with Guest I n tervi ewer & Ma ster of Ceremonies: CBC`s Rachel Cave loilibe d�------- (EVENT SPONSOR LOGOS HERE)-------- Date and time Mon, 22 November 2021 7:30 AM — 9:00 AM AST Add to calendar Location Hilton Saint John 1 Market Square Saint John, NB E21- 4Z6 `[E1! M&C No. 2021-307 Report Date November 10, 2021 Meeting Date November 15, 2021 Service Area Growth and Community Development Services SUBJECT: City Market Lease with Deanna Dempsey operating under the registered business name LebanOn the Go, Lebanese Cuisine EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL LebanOn the Go has been operating in the City Market as a part-time vendor for approximately 6 months and has been operating as a business in the city for over a year. The company has a large following amongst City Market customers and a thriving catering business that sees their food in many retail locations, including popular local grocers as well as the hospital. City staff have negotiated a new lease with LebanOn the Go for stall 2 within the City Market. The term will be for two (2) years, commencing November 16, 2021, with an option to renew for an additional five (5) years. Rents will be at market value as defined by the lease. COUNCIL RESOLUTION NOW THEREFORE BE IT RESOLVED that the City enter into a Lease for Stall 2 and ancillary spaces in the City Market with Deanna Dempsey operating under the business name LebanOn the Go, Lebanese Cuisine, under the terms and conditions as set out in the Lease submitted with M&C 2021-307; and FURTHER BE IT RESLOVED that the Mayor and City Clerk be authorized to execute any necessary documents. `F&I e,-`),Ah IT J O-H-l... I M&C No. 2021-312 Report Date November 05, 2021 Meeting Date November 15, 2021 Service Area Corporate Services SUBJECT: Sale of Land (Galbraith Place), Spruce Lake Industrial Park EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL In 2020, Develop Saint John sold a 1.5 acre +/- parcel of land to Frank's Mobile Equipment Repair Ltd. (Frank's). Frank's is currently looking to add additional land to its existing holding to ensure it has adequate space and options should it be required to relocate its operations. The purpose of this report is to seek authority for the City to enter into an Agreement of Purchase and Sale with Frank's for the sale of a parcel of land in the Spruce Lake Industrial Park. COUNCIL RESOLUTION That the City enter into an Agreement of Purchase and Sale with Frank's Mobile Equipment Repair Ltd. in the form as attached to M&C No. 2021- 312 for the sale of PID 55235469 in the Spruce Lake Industrial Park and that the Mayor and Clerk be authorized to execute the said Agreement of Purchase and Sale and all documents necessary to effect the land transaction. IiE[-1