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2021-10-28 Finance Committee Agenda Packet - Open Session�B City of Saint John Finance Committee - Open Session AGENDA Thursday, October 28, 2021 4:45 pm Meeting Conducted by Electronic Participation 1. Call to Order Pages 2. Approval of Minutes 2.1. Minutes of September 28, 2021 1 - 3 3. Consent Agenda 3.1. 2021 Year-to-date results for Saint John Police Force and the Public Safety 4-9 Communications Center (Recommendation: Receive for Information) 4. Business Matters 4.1. 2022 General Fund Operating Budget 10 - 72 4.2. 2022 Utility Fund Operating Budget 73 - 101 4.3. 2022 Capital Budget recommendation 102 - 127 4.4. 2021 Intemal Audit Plan 128 - 147 Finance Committee Meeting Open Session September 28, 2021 MINUTES —OPEN SESSION FINANCE COMMITTEE MEETING SEPTEMBER 28, 2021 AT 5:30 PM 2nd FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor D. Noade Reardon Councillor G. Sullivan Councillor P. Radwan Councillor D. Hickey Absent: Councillor G. Norton Also Present: City Manager J. Collin Commissioner of Finance and Treasurer K. Fudge Manager Human Resources S. Hossack Commissioner Transportation & Environment M. Hugenholtz Commissioner Saint John Water B. McGovern Commissioner Growth & Community Services J. Hamilton Senior Financial Manager J. Forgie Senior Financial Manager C. Lavigne Senior Financial Manager D. Arbour City Clerk J. Taylor Mayor's Strategic Advisor B. Dryer Administrative Assistant K. Tibbits 1. Meeting Called to Order Councillor Sullivan called the Finance Committee open session meeting to order. Moved by Councillor Hickey, seconded by Mayor Reardon: RESOLVED that the agenda of September 28, 2021 be approved and that Item 4.3 Growth Committee: Strategic Land Reserve be brought forward. MOTION CARRIED. 2. Approval of Minutes —July 22, 2021 Moved by Councillor Hickey, seconded by Councillor Radwan: RESOLVED that the minutes of July 22, 2021 be approved. MOTION CARRIED. 3. Consent Agenda 3.1 Procurement Card Policy (Recommendation in Report) Moved by Mayor Reardon, seconded by Councillor Radwan: Finance Committee Meeting Open Session September 28, 2021 RESOLVED that the Finance Committee recommends the approval of the submitted Procurement Card Policy Statement to Common Council. MOTION CARRIED. 4. Business Matters 4.3 Growth Committee: Strategic Land Reserve Moved by Councillor Radwan, seconded by Councillor Hickey: RESOLVED that as recommended by the Growth Committee, the Finance Committee endorse, and recommends that Common Council approve the Strategic Real Estate Capital Reserve Fund Policy which will establish the governance for the Strategic Real Estate Capital Reserve Fund that was created by Council on May 17, 2021. MOTION CARRIED. 4.1 Finance Committee Orientation Mr. Fudge reviewed the submitted presentation "Orientation Strategic Financial Management." The mandate of the Finance Committee was expanded in 2016 to include budget development, continuous improvement, fiscal management (policy), long-term financial planning and resource allocation. (Mayor Reardon withdrew from the meeting) 4.2 Draft General and Utilitv Capital Budeets Mr. Fudge stated that these are the first proposed drafts of the 2022 general and utility fund capital budgets. These budgets represent over $43M in community investment, infrastructure renewal and long-term assets to provide services in the community. The Finance Committee is being asked to provide feedback. The proposed budgets will be brought back at the next meeting with a request to make a recommendation to Common Council for approval. Mr. Lavigne reviewed the submitted presentation on the draft general capital budget. Moved by Councillor Radwan, seconded by Councillor Hickey: RESOLVED that the draft General Capital budget be received for information. MOTION CARRIED. Mr. Baker reviewed the submitted presentation on the draft utility capital budget. Moved by Councillor Hickey, seconded by Councillor Radwan: RESOLVED that the draft Utility Capital budget be received for information. MOTION CARRIED. Adjournment Moved by Councillor Hickey, seconded by Councillor Radwan: RESOLVED that the Finance Committee meeting be adjourned. MOTION CARRIED. Finance Committee Meeting Open Session September 28, 2021 The Finance Committee open session meeting held on September 28, 2021, was adjourned at 6:45 p.m. 8.03 REPORT TO SAINT JOHN BOARD OF POLICE COMMISSIONERS October 12, 2021 Mr. Edward Keyes, Chair and Members of the Board of Police Commission Mr. Edward Keyes and Members OPEN OR CLOSED SESSION This matter is to be discussed in the Open Session of the Saint John Board of Police Commissioners meeting. RECOMMENDATION Its recommended that the Board receive and file this report as presented and send a copy to the City's Finance Committee as part of their reporting requirements. EXECUTIVE SUMMARY The purpose of this report is to provide a budget update on the unaudited financial position of the Saint John Police Force's Operating Budget as of August 31, 2021. REPORT The Force's preliminary August 31, 2021 financial results are anticipated to be $356,443 (2.22%) positive variance. The figures being provided are preliminary and have not been audited. Salaries and wages are underbudget by $323,398 and expenditures are overbudget by ($66,945). Overall wages and benefits are under budget and can be attributed to savings due in personnel changes. CI Edward Keyes, Chair Members of the Board of Police Commission October 12, 2021 Page 2 Subject: 2021 Saint John Police Force Operating Budget - August Preliminary Financial Results Year-end projections are estimated to show the Force coming in underbudget by $62,185 or 0.26%. Salaries and wages are projected to be under budget by $171,982, due to retirements and vacancies. Goods and services are projected to be overbudget by this is mainly due to additional costs of IT infrastructure. The revenue is estimated to be overbudget by $12,023 by year end. ATTACHMENTS Saint John Police Force Statement of Operations - August 31, 2021. Respectfully submitted, Jacq line Mab e, CPA, CA ACC NTING SPECIALIST <;;; ti- Craig Lavigne, CPA, H.B.Com SENIOR FINANCE MANAGER Robert M. Bruce CHIEF OF POLICE 61 Salaries and Wages Overtime Other Personnel Costs Fringe Benefits Total Saint John Police Force Statement of Operations For the period ended, August 31, 2021 August August YTD Annual Yearend Year End August Budget Actual Variance Budget Forecast Variance 2020 9,920,568 9,527,996 392,572 15,724,916 15,411,941 312,975 10,761,664 542,320 582,240 -39,920 813,500 884,098 -70,598 429,435 208,056 187,669 20,387 312,100 260,207 51,893 133,747 2,852,584 2,902,225 -49,641 4,563,914 4,686,202 -122,288 3,137,175 13,523,528 13,200,130 323,398121,414,430 21,242,448 171,982114,462,021 Variance from 2021 -1,233,668 152,805 53,922 -1,261,891 General Services 222,105 265,533 -43,428 348,451 351,372 -2,921 202,004 63,529 Insurance 57,498 81,333 -23,835 60,834 89,264 -28,430 62,940 18,393 Professional Services 200,907 183,651 17,256 310,000 299,250 10,750 203,318 -19,667 Other Purchased Services 85,682 118,760 -33,078 129,700 168,250 -38,550 337,736 -218,976 Repairs and Maintenance 97,500 136,882 -39,382 115,000 150,000 -35,000 89,728 47,154 Rentals 1,052,127 1,038,695 13,432 1,055,252 1,053,684 1,568 671,901 366,794 Purchased Goods 294,488 211,498 82,990 439,000 404,299 34,702 216,385 -4,887 Government Services 5,100 8,785 -3,685 5,100 8,786 -3,686 7,698 1,087 Internal Charges 556,324 604,420 -48,096 790,495 860,597 -70,102 493,158 111,262 Asset Purchases 425,000 414,119 10,881 425,000 415,150 9,850 346,008 68,111 Total 2,996,731 3,063,676 -66,945 3,678,832 3,800,652 -121,820 2,630,876 432,800 Surplus/Deficit 16,520,259 16,263,806 256,453 25,093,262 25,043,100 50,162 17,092,897 -829,091 1.55% 0.20% -4,85% Revenue _ 446,656 546,646 99,9901 820,000 832,023 12,0231 363,557 240,863 Net Operating Expenses ._ 16,073,603 15,717,160 356,443 24,273,262 24,211,077 62,185 16,729,340-1,069,954 2.22% 0.26% C.1 REPORT TO SAINT JOHN BOARD OF POLICE COMMISSIONERS October 12, 2021 Mr. Edward Keyes, Chair Members of the Board of Police Commission OPEN OR CLOSED SESSION This matter is to be discussed in the Open Session of the Saint John Board of Police Commissioners meeting. RECOMMENDATION Its recommended that the Board receive and file this report as presented and send a copy to the City's Finance Committee as part of their reporting requirements. EXECUTIVE SUMMARY The purpose of this report is to provide a budget update on the unaudited financial position of the Public Safety Communications Center Operating Budget as of August 31, 2021. REPORT The Center's preliminary August 31, 2021 financial results are anticipated to be a deficit of ($147,958), or (-19.22%). The figures being provided are preliminary and have not been audited. Expenditures as of August 315t are underbudget by $5,463 and wages and benefits are over budget by ($63,077). Overall year end projections show the Center being over budget by ($242,166). Approximately ($117,850) of the shortfall related to revenue estimates. The budget was based on providing services to additional service areas; however, the onboarding of these areas will likely not occur in 2021. r� Edward Keyes, Chair Members of the Board of Police Commission October 12, 2021 Page 2 Subject: 2021 Public Safety Communications Center — August Preliminary Financial Results Year end estimated for expenditures show a deficit of ($124,316). The main drivers are overtime. ATTACHMENT Public Safety Communications Center Statement of Operations August 31, 2021. Respectfully submitted, Jac eline MaYee, CPA, CA AC UNTING SPECIALIST Craig Lavigne, CPA, H.B.Com SENIOR FINANCE MANAGER Robert M. Bruce CHIEF OF POLICE E:3 Salaries and Wages Overtime Fringe Benefits Total Public Safety Communications Center Statement of Operations For the period ended, August 31, 2021 August August YTO Annual Yearend Year End August Budget Actual Variance Budget Forecast Variance 2020 1,143,768 1,013,291 130,477 1,749,297 1,544,281 205,016 970,334 79,992 294,187-214,195 120,000 476,811-356,811 293,313 269,326 248,685 20,6411 427,724 380,681 47,0431 242,558 1,493,086 1,556,163-63,07712,297,021 2,401,772-104,75111,506,205 Variance from 2021 42,957 874 49,958 General Services 89,748 72,451 17,297 119,700 111,177 8,523 69,721 2,730 Repairs and Maintenance 45,000 42,246 2,754 45,000 45,000 0 41,828 418 Rentals 747 12 735 1,000 500 S00 372 -360 Purchased Goods 13,491 25,446 -11,955 18,000 38,169 -20,169 21,385 4,061 Internal Corporate Charges 18,720 22,119 -3,399 24,960 33,179 -8,219 21,582 537 Asset Purchases 0 -31 31 0 200 -200 78 25,368 Total 167,706 162,243 5,463 208,660 228,224-19,564 154,966 32,754 Surplus/Deficit 1,660,792 1,718,406-57,614 2,505,681 2,629,997-124,316 1,661,171 82,712 -3.47 % -4.96 % Revenue 890,910 800,566-90,344 1,187,888 1,070,038-117,8501 782,498 18,068 Net Operating Expenses 769,882 917,840-147,9S81 1,317,793 1,559,959-242,1661 878,673 39,167 -19.22%-18.38% e I'" IUAIT FINANCE COMMITTEE REPORT Report Date October 26, 2021 Meeting Date October 28, 2021 Chairman Sullivan and Members of the Finance Committee SUBJECT: 2022 Proposed General Fund Operating Budget OPEN OR CLOSED SESSION This matter is to be discussed in open session of the Finance Committee. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Kevin Fudge Kevin Fudge John Collin RECOMMENDATION It is recommended that the Finance Committee reflect upon the proposed 2022 General Fund Operating Budget, make all inquiries to staff and receive and file the report. EXECUTIVE SUMMARY The proposed 2022 General Operating Budget will be presented to the Finance Committee on October 28t", 2021. The budget has been produced based on Council's strategic priorities as well as on the principles, policies and targets contained in the City's Long Term Financial Plan. The proposed 2022 General Operating Budget totals $164,721,858, up 4.7% year over year. However, when adjusting for the windup of the Parking Commission and Industrial Parks (separate entities in 2021), as well as a carryover deficit from 2020, the normalized increase in the budget is approximately 2.65%. The budget includes a property tax rate reduction of 7.5 cents, from $1.785 to $1.71 per $100 of assessed value. If approved by Council, the 2022 property tax rate would be the lowest property tax rate set in Saint John in 24 years, since 1998. PREVIOUS RESOLUTION N/A ito] -2- STRATEGIC ALIGNMENT The proposed 2022 draft General Fund Operating Budget is aligned with Councils' priorities, the City's financial policies and plans, and strategic operational plans. REPORT The proposed 2022 General Operating Budget is presented to the Finance Committee for consideration on October 281h, 2021. The proposed budget has been produced based on Council's strategic priorities as well as on the principles, policies and targets contained in the City's Long Term Financial Plan. The proposed 2022 General Operating Budget totals $164,721,858, up 4.7% year over year. However, given the 2022 operating includes the wind up of the Saint John Parking Commission, Industrial Parks, and a carryover deficit from 2020, the annual normalized increase is approximately 2.65%. The budget includes a recommendation to reduce the property tax rate by 7.5 cents, from $1.785 to $1.71 per $100 of assessed value. If approved by Council, the 2022 property tax rate would be the lowest tax rate in 24 years, since 1998 and put the City 3 years ahead of the Long -Term Financial Plan tax rate target. REVENUE Property tax revenue has increased based on a strong annual growth rate of 6.24%. However, with a proposed tax rate reduction of 7.5 cents, year over year property tax revenue is only up 2.7%, from $125.9M in 2021 to $129.4M in 2022. The City's Equalization and Community Fund Grant (unconditional grant) has been reduced by approximately $392K or 2.1%, landing at $17.8M in 2022 compared to $18.2M in 2021. The 2022 proposed operating budget includes approximately $2.4transfer in from reserves; $500K isfrom Saint John Energy revenue associated with the Birch Hill Wind Farm project and approximately $1.9M from Safe Restart Funds to address the 2020 carryforward deficit of $991K (due to Covid-19 impacts) and estimated parking losses of $876K in 2022 due to the economy not being fully recovered. In Millions Property Tax Unconditional Grant Transfer In from Operating Reserve Additional Net Revenue from LNG Own Source Revenue 2022 2021 Variance $129.42 $125.99 $3.43 2.72% $17.84 $18.23 -$0.39 -2.1% $2.37 $0.00 $2.37 N/A $1.14 $0.00 $1.14 N/A $13.95 $13.11 $0.84 6.4% $164.72 $157.33 $7.39 4.70% 11 -3- Own source revenues are up approximately $840K or 6.4% primarily due to the wind up of the Parking Commission & Industrial Park, with those revenues being included in 2022 but not in 2021. The city receives an annual notice after May 31" on the assessment of the LNG Facility. Given this annual adjustment has been a reoccurring for several years without any appeal, staff is comfortable including this as reoccurring revenue in the 2022 budget. It is estimated that the City will receive approximately $2.06M in additional LNG property taxes however this will be offset by an additional loss in unconditional grant funds of approximately $894K and increase cost of assessment charge to the Service New Brunswick of approximately $23K of net additional property taxes from LNG at $1.14M. EXPENSES Overall expenses are up year over year $7.39M or 4.7%. Wages and Benefits budget is well within the 2022 wage escalation policy limits, increasing by $1.84M or 2.13% year over year. Much of the increase is associated with the corporate realignment of the Parking Commission, Industrial Parks, and Transit Commission that did not exist in the 2021 budget. Goods and Service are up $2.91M or 5.7% however approximately $1.8M are expenses brought in 2022 that were not present in 2021 due to the wind up of the Parking Commission and Industrial Parks. When normalizing these expenses, it brings year over year goods and services increase to 2.3%. Fiscal Charges are up 13.2% primarily due to Pay as You Go increase and capital reserve investments that support Council priorities. In Millions 2021 Variance Salaries & Benefits $88.30 $86.46 $1.84 2.13% Goods & Services $53.72 $50.81 $2.91 5.7% Fiscal Charges $22.70 $20.06 $2.64 13.2% $164.72 $157.33 $7.39 4.70% The table below illustrates how the City's proposed $164.72M budget breaks down by service. In Millions Growth & Community Services Public Works & Transporation Services Public Safety Services Utilities & Infrastructure Services Strategic Services Corporate Services Other Charges 2022 2021 Variance $16.29 $15.51 $0.78 5.0% $39.45 $38.49 $0.96 2.5% $56.22 $54.94 $1.28 2.3% $6.62 $5.60 $1.02 18.2% $8.86 $8.40 $0.46 5.5% $5.42 $4.90 $0.52 10.6% $31.86 $29.49 $2.37 8.0% $164.72 $157.33 $7.39 12 -4- • Growth and Community Service increase is approximately $780K higher year over year primarily due to $350K investment in Building Incentive Reserves as well as $300K in the Affordable Housing Action Plan. In addition, 3 casual positions have been added to growth for $300K to provide Program support for Community Services, Program Support for Community Standards Compliance and Planning Support for Community Planning. • Public Works & Transportation Service increased by approximately $960K, mostly due to the wind up of the Parking Commission as of October (these expenses are budgeted in 2022 but were budgeted by the Parking Commission in 2021). • Public Safety services are up $1.28M or 2.3%. Public Safety budgets are held to escalation limits within City financial policies. • Utilities & Infrastructure Services are up $1.02M or 18.2% due to two short term contracted engineering positions to support Quality of Life capital projects for $200K, $200K to improve HVAC services at TD Station, and $600K in Urban Storm services that was reallocated from the Public Works service budget based on City restructuring. • Strategic Services is up approximately $460K or 5.5% due to annual costs associated with more secure, modern, and robust IT infrastructure for $245K, increase in assessment charge to SNB due to higher tax base for $80K, and increase in the premium for the City's liability insurance for $110K. • Corporate Services has increased by $520K or 10.6% due to an increase of $300K in the City Managers professional services to support performance management, reviews of the City's Agencies, Boards and Commissions as well as support for labour relations. In addition, the windup of DevelopSJ has resulted in costs associated with the Industrial Parks to be absorbed by the City's budget for $86K. Legal services are up $94K due to administration support, investment in Truth & Reconciliation training and investment in a new Information Governance System. • Other charges are up $2.37M (8%) due to $1.3M increase in pay as you go funding in accordance with the City's Debt Management Plan and $700K in additional funding in Capital Reserves that will be put towards Council priorities such as additional funding to Dominion Park ($300K), Saint John Transit capital reserve ($200K) and more investment in sidewalks with a Sidewalk Capital Reserve ($200K). LONG TERM FINANCIAL PLAN The budget follows 4 key financial values set out in the long-term financial plan: 13 -5- 1. Don't spend more money than you make —2022 budget is a structurally balanced budget. 2. Borrow Wisely — the budget includes principal and interest charges of $15.2M (before Parking Commission debt), which is a reduction of approximately $700K over 2021. The city continues to reduce debt and increase pay as you go and is on track with its Debt Management Plan. 3. Save your money for a rainy day — The budget includes approximately $1.3M in capital reserves to address several Council priorities, avoiding new debt and continuing a culture of "save first" versus "spend first". 4. Take control of your expenses before they take control of you_— the 2022 operating budget follows the City's wage escalation policy. The 2022 budget meet or exceed the targets in the long-term financial plan: Assessment Higher is Growth better 1.5% 3.0% 6.24% Tax Rate Lower is $1.785 $1.775 $1.710 better Pay -as -you -Go Higher is $4.3M $4.5M $4.5M Contribution C better Total People Cost (% of Total Lower is 55% 53% 54% better Revenue) Assessment Higher is o 1.5/ 3.0/ o 6.24/0 Growth better Tax Rate Lower is $1.785 $1.775 $1.710 better Pay -as -you -Go Higher is $4.3M $4.5M $4.5M Contribution better Total People Cost (% of Total Lower is 55% 53% 54% Revenue) better 14 -6- RISK MANAGEMENT The city has experienced the highest tax base growth since 2010. It is important to follow financial best practices in good times and in bad. When looking back at the years 2009-2012 the City received tax base growth from 5.23%-9.08%; yet without having a long-term financial plan (goals, targets, performance measures) the City fell into a structural deficit years later. The proposed 2022 budget is a balanced risk -based approach which reduces the tax rate to maintain the City's competitive advantage, is mindful of inflationary pressures in the community, is mindful of the volatility of a recovering economy during a global pandemic and is responsible by not increasing the reoccurring cost of government based on a single year spike in assessment largely associated with a market adjustment and premised on new construction. Saint John Tax Base Increase 10.00% 9.08% 8.00% �6.42% 6.00 4.00% N4.01% :23°' STRUCTURAL DEFICIT 3.26% 1.86% 2.00% \\ �g 0.59% 0.00% 6.24% 1.05 % 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 -2.00 % -0.48 % —Tax Base Increase CONCLUSION The proposed 2022 General Operating Budget continues to advance the City's long term strategic financial objectives. This budget advances the City's strategic financial objectives to increase flexibility, reduce vulnerability, and is sustainable. SERVICEAND FINANCIAL OUTCOMES The proposed 2022 General Operating Budget aligns with Councils 5 priority areas of Move, Belong, Grow, Green and Perform. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas. ATTACHMENTS Exhibit 1— 2022 Proposed Draft General Fund Operating Budget 15 The City of Saint John 2022 General Fund Operating Budget 2022 2021 Budget Budget Revenues Property Taxes 129,423,226 125,990,634 Equalization & Unconditional Grant 17,837,497 18,229,402 Transfer from Operating Reserves 2,367,056 - Additional Net Revenue from LNG 1,143,049 - Growth & Community Services 2,749,714 3,751,344 Public Works &Transportation Services 5,656,780 3,790,950 Public Safety Services 2,105,169 2,451,188 Utilities & Infrastructure Services 332,039 332,039 Strategic Services 2,822,328 2,786,000 Corporate Services 285,000 - Total Revenues 164,721,858 157,331,557 Expenditures Growth & Community Services 16,291,320 15,508,648 Public Works &Transportation Services 39,445,202 38,487,021 Public Safety Services 56,223,512 54,940,580 Utilities & Infrastructure Services 6,623,401 5,600,504 Strategic Services 8,860,790 8,412,771 Corporate Services 5,418,189 4,896,048 Other Charges 31,859,444 29,485,985 Total Expenditures 164,721,858 157,331,557 Surplus (Deficit) - - 16 1 City of Saint John Service Areas 2022 Salaries and Goods & Services 2022 2021 Budget Budget Growth & Community Services Salaries 5,099,241 4,823,873 Goods & Services 11,192,079 10,684,775 TOTAL 16, 291, 320 15, 508, 648 Public Works & Transportation Services Salaries Goods & Services TOTAL Public Safety Services Salaries Goods & Services TOTAL Utilities & Infrastructure Services Salaries Goods & Services TOTAL Strategic Services Salaries Goods & Services TOTAL Corporate Services Salaries Goods & Services TOTAL Other Charges Goods & Services 15,514,645 23,930,557 39,445,202 15,498,985 22,948,036 38,447, 021 46,288,472 45,221,569 9,935,040 9,777,922 56,223,512 54,999,491 3,392,655 2,827,813 3,230,746 2,772,691 6,623,401 5,034,690 3,826,100 8,860,790 5,600,504 5,030,639 3,363,221 8,393,860 3,790,818 3,693,950 1,627,371 1,202,098 5,418,189 4,896,048 31,859,444 29,485,985 31,859,444 29,485,985 TOTAL EXPENDITURES 164,721,858 157,331,557 17 2 The City of Saint John 2022 General Fund Operating Budget 2022 2021 Budget Budget Revenues Property Taxes 129,423,226 125,990,634 Equalization & Unconditional Grant 17,837,497 18,229,402 Transfer from Operating Reserves 2,367,056 - Additional Net Revenue from LNG 1,143,049 - Growth & Community Services 2,749,714 3,751,344 Public Works &Transportation Services 5,656,780 3,790,950 Public Safety Services 2,105,169 2,451,188 Utilities & Infrastructure Services 332,039 332,039 Strategic Services 2,822,328 2,786,000 Corporate Services 285,000 - Total Revenues 164,721,858 157,331,557 Expenditures Growth & Community Services Growth & Community Planning Services 1,695,676 1,612,509 Development Services 102,884 102,884 Development Engineering 346,667 362,645 Community Development 388,623 473,101 Animal Control 91,244 91,244 Dangerous and Vacant Building Program 547,385 472,032 Minimum Property Standards 310,229 297,895 Heritage Conservation Service 195,842 195,630 Cultural Affairs 126,289 126,031 Other By -Laws 429,822 425,278 Permitting & Inspection Services 1,027,434 1,040,806 Regional Economic Development Agency 2,175,000 2,175,000 Market Square 2,250,000 2,250,000 Saint John Trade & Convention Centre 262,615 572,270 Imperial Theatre 330,444 344,165 Saint John Aquatic Centre 451,198 400,000 Saint John Arts Centre 191,673 152,920 TD Station 590,777 564,810 Library 473,001 472,892 City Market 1,075,756 1,047,824 Arts & Culture Board 70,000 70,000 Public Art Maintenance & Repair 16,000 16,000 18 3 The City of Saint John 2022 General Fund Operating Budget ��_,- 2022 2021 Budget Budget Growth & Community Services (Continued) Remembrance Day 1,500 1,500 New Year/Canada Day Celebrations 15,000 15,000 PRO Kids 235,526 19,163 Succeed & Stay 171,758 205,863 Local Immigration Partnership 124,153 89,863 Carleton Community Center 182,700 182,700 Loch Lomond Community Center 45,000 45,000 North End Community Center 166,876 169,589 Recreation Programming 564,327 544,953 Neighbourhood Development 152,000 152,000 YMCA - Contracted Services 149,560 137,661 Boys and Girls Club - Contracted Services 137,887 139,950 Unspecified Grants 184,000 184,000 Affordable Housing Strategy 300,000 - Lifeguards 181,000 181,000 Play SJ 15,000 15,000 Lord Beaverbrook Rink 166,474 159,470 Building Incentive Reserve 350,000 - Total Growth & Community Development Services 16,291,320 15,508,648 Public Safety Services Fire Rescue and Suppression Service 22,778,574 22,312,929 Fire Training - 1,000 Technical Rescue Response 45,782 46,256 Hazardous Materials 66,905 72,626 Fire Prevention 822,637 856,920 Fire Investigation 57,482 61,647 Emergency Management Services 341,536 341,535 Water Supply and Hydrants 2,500,000 2,500,000 Public Safety Communications Centre 2,789,423 2,505,681 Street Lighting 920,022 959,982 Police Adminstration 1,848,081 1,828,082 Criminal Investigations 4,529,737 4,237,272 Police Commission 112,050 112,050 Automotive Equipment 948,518 1,009,834 Support Services 2,265,947 1,972,848 Dentention 176,575 174,000 Police Operations 15,082,793 15,003,790 Stations and Buildings 937,450 944,128 Total Public Safety Services 56,223,512 54,940,580 19 4 The City of Saint John 2022 General Fund Operating Budgets—�E 2022 Budget 2021 Budget Public Works & Transportation Services Snow Control Streets 5,177,279 5,327,402 Street Cleaning 1,520,026 1,671,894 Utility Cuts 710,263 710,263 Street Services - Surface Maintenance 7,722,859 8,448,368 Snow Control Sidewalk 921,437 910,718 Sidewalk Maintenance 459,829 580,965 Pedestrian & Traffic Management Service 1,982,463 1,979,926 Solid Waste Management 3,674,381 3,759,606 Regional Services Commission 28,657 20,000 Landscape - Parks & Open Spaces 1,883,049 2,047,995 Rockwood Park 376,336 407,788 Urban Forestry 282,576 313,445 Saint John Horticultural Association 40,000 40,000 Arena Operation & Maintenance 1,319,299 1,168,546 Sportsfield Operation & Maintenance 1,159,089 1,195,592 Other Facilities Operation & Maintenance 396,901 406,222 Transit Debt 1,824,485 1,961,195 Transit Subsidy 5,273,690 5,044,787 Fleet Stockroom 282,982 219,495 Stormwater Rural 1,958,602 1,691,345 Parking Administration 760,182 581,470 Peel Plaza Parking Garage 297,216 - Market Square Parking Garage 132,914 - Off Street Parking 1,260,687 - Total Public Works & Transportation Services 39,445,202 38,487,021 Utilities & Infrastructure Services Engineering 1,191,095 914,136 Carpenter Shop 325,622 324,231 Facilities Management 1,545,173 1,408,663 City Hall Building 1,014,587 1,014,587 GIS 426,585 376,224 Stockroom 248,134 269,413 Stormwater Urban 1,872,205 1,293,250 Total Utilities & Infrastructure Services 6,623,401 5,600,504 20 5 The City of Saint John 2022 General Fund Operating Budget Strategic Services Finance Assessment Supply Chain Management Information Technology Corporate Planning Corporate Communications 1,172, 280 1,176,140 1,468, 310 1,388,221 428,124 399,446 3,332,935 3,073,774 312,720 311,448 524,001 573,001 Insurance 275,964 272,932 Liability Insurance 450,000 340,000 Customer Service 896,456 877,809 Total Strategic Services 8,860,790 8,412,771 Corporate Services City Manager's Office 924,922 625,173 Mayor's Office 219,350 216,333 Common Council 519,902 519,902 Common Clerk 607,207 594,499 Human Resources 1,853,166 1,826,083 Legal Department 1,030,331 936,521 Real Estate 176,940 177,537 Saint John Industrial Parks 71,371 - Barge Terminal 15,000 - Total Corporate Services 5,418,189 4,896,048 Other Charges Fiscal Charges 15,779,902 15,941,014 Deficit 2nd Previous Year 991,456 214,971 Landfill Closure 300,000 300,000 Special Pension Contributions 9,188,086 8,875,000 Long -Term Disability - 550,000 Transfer to Capital Reserves 1,300,000 605,000 Capital from Operating 4,300,000 3,000,000 Total Other Charges 31,859,444 29,485,985 Total Expenditures 164,721,858 157,331,557 Surplus (Deficit) - - 21 6 a 1 AW 00 N L!i N r-I r-I O E U N N U O O — O z z Q E 0 o o -0 U U U � � N E— O E a)O v O v a)O O O ii oC U U U L L 0 0 N 4. 4. 4. 00 a) m N N r-I O U O N N OI z •U o a � z o O U •U •U N _0 E E _0 O -0 O O O C: U U U U N C: ca c — E N N O N O m � q- � i.z i.i U U Q (Y) N (/) E Q •- Q) t [3 d Q (/) D � U iL O -J LL Q) �0 o D � .a j :D �0Cj m ro �ul) � ,� tv w 0 a--� Qj m n� QL x on _ Q) GJ LQ n �0 v N 'I--i m LU ai N � L O - L� O '> � U Q) � Q u Q) Q O +� �, +-� Q) 'U 00 Q) O O `- 4 4 (L) — '� Ln C c- w E u a-- _ O Q) F LL p E > — C6 U O o Ln +� Q) C6 .. 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U �O Q .> O N j O > oc 4A (� O N gyp O Q — ca O LL v O 00 N 0 Q� Q� O i Ln � O i v E }' O _ N N — > tzo O _ C O G _0 ,a 0 06 +� O _ ca a O -0 o cv +� buo .__ m can N O 4J ateJ fa m (� � s ; 0 v w O i'a aA cn U w Q ca m (� 0 LLI am MAA q b 4 C6 H • • C6 m U LL ca N N CD N O N N 0 O N � Q L.L Q U E •N � a-J CAA 0 JO r - 06 N --'Z O N M •— O E N 0) ca can Ln O - C�0 � cn O O CL +-j Q ul m p '� > V i ,- -0 _� LL 9 e I'" IUAIT FINANCE COMMITTEE REPORT Report Date October 22, 2021 Meeting Date October 28, 2021 Chairman Councillor Sullivan and Members of Finance Committee SUBJECT. 2022 Utility Fund Operating Budget OPEN OR CLOSED SESSION This matter is to be discussed in open session of Finance Committee. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Craig Lavigne J. Brent McGovern I John Collin RECOMMENDATION It is recommended that the Finance Committee reflect upon the proposed 2022 Utility Fund Operating Budget appended here to and ask questions of staff until such time as staff returns to Finance Committee at its next meeting. EXECUTIVE SUMMARY The 2022 Utility Fund Operating Budget will represent the fourth year in a row that will see no rate increase for ratepayers that use both water and sewer services. These ratepayers include both flat rate customers which will see the annual cost remain the same at $1,428 per year and metered customers will see no change in the cost per cubic metre and meter charge. The budget also includes rates for the Industrial Raw Water customers who will all see various levels of increases in the rates compared to the approved 2021 Industrial Raw Water rates. The Utility has continued to focus on all areas of its business to reduce costs in 2021. Rate stabilization has been achieved for rate payers for the past four years despite the Utility still experiencing declining revenues and increasing costs in several areas. PREVIOUS RESOLUTION N/A rig] -2- STRATEGIC ALIGNMENT The proposed 2022 Utility Fund Operating Budget is aligned with Council's priorities demonstrated though the commitment to address infrastructure risk associated with climate change, focusing on its leak detection program that helps eliminate water waste. The Utility continues to find operational efficiencies through continuous improvement, focus on ensuring service objectives are being met and managing the finances of the Utility to achieve rate stabilization for rate payers. REPORT The 2022 Utility Fund Operating Budget will represent the fourth year in a row that will see no rate increase for ratepayers that use both water and sewer services. These ratepayers include both flat rate customers who will see the annual cost remain the same at $1,428 per year and metered customers will see no change in the cost per cubic metre and meter charges. Potable Revenue Overall potable revenue for 2022 has been budgeted at $37,170,000 (2021- $37,200,000). The Utility saw another decrease in flat rate customers in 2021. Since 2017 the number of flat rate units has declined by a total of 470 billed units. Some of the decline relates to customers having to switch to a meter per by-law requirements, a large number relate to demolished buildings and several properties were bought and demolished as a result of the Irving Oil butane leak or industrial expansion activities (ex. along Dever Road in west Saint John). Meter rate revenue is from metered customers and are largely commercial, manufacturing, malls, schools, restaurants, hotels, and apartment buildings. COVID 19 has had a negative impact on many of these businesses and revenue is still unpredictable for 2022. Due to this factor, the Utility is being conservative in predicting water consumption for 2022 and will not be increasing estimates until the consumption data shows a different trend and there is a stable increase in economic activity amongst the businesses that use water (restaurants, hotels, cruise ships, bars, etc.). The balance of revenues includes the fire protection levy, storm sewer levy, interest revenue, other revenue, and prior year surplus. Potable Expenditures The Utility has continued to focus on expenditure reductions, particularly with wages and benefits and has been reduced approximately $1.3 million since 2020 and overall expenditures have been reduced by $1.6 million since 2020. These expense reductions were critical to address the reduction in revenue. Revenue has declined by $1.6 million since 2020 and while still holding rates at the same level. rLl -3- The Utility still has a large amount of expenses that cannot be reduced further to provide water and sewer services. Costs such as annual payments for the water treatment plant capital and operating, cost of running water and wastewater pump stations, sewer treatment plants, debt payments, electricity, property taxes and insurance are just some examples of areas that need to be funded to provide services. There are several initiatives that will be undertaken as well in the 2022 budget. There will be leak detection done on the entire East water distribution system which may identify leaks to be repaired to improve water efficiency and maintain a highly reliable water system. A spare motor for the South Bay well field pump will be purchased to ensure there is a continual supply of potable drinking water. The budget includes: the underground inspection of a 900mm watermain the runs through the City, continued efforts for fire hydrant inspections and a painting program. Also included in the budget is increased funding in trenchless technology to complete more sanitary pipe repairs through pipe patching which will mitigate the need to excavate pipes and subsequent repairs to asphalt and concrete. The budget includes $5.172 million in pay as you go (capital from operating) capital funding, an increase of over $370k over 2021. This will allow the Utility to complete its 2022 capital program without any borrowing. There has been a lot of success in obtaining funding for Capital projects as can be seen in the proposed 2022 Capital Utility Budget. The funding will allow the Utility to focus on climate change initiatives, sewer separation and the renewal of underground infrastructure in coordination with the General Fund. Industrial Raw Water The Utility budget also includes the expenditures and revenues for the four customers who receive raw untreated water. The bylaw rates include the following. ➢ Operational cost to provide the service, ➢ Contributions to asset replacement/asset management, ➢ Rate stabilization reserves, ➢ New debt associated with the industrial system delivering the service, ➢ Previous debt associated with being a member of the water distribution system. In summary, the City set the rates to cover all operating costs associated with providing raw water to each customer, recover past debt associated with each system and include a charge for future asset replacement. There is also a charge to some customers to cover the cost of assets currently being replaced, along with funding to a rate stabilization reserve for each customer. 01 -4- Rates for each of the four customers are seeing various degrees of increases. Some of the increases particularly NB Power, are based on lower consumption estimates and capital from operating increases. Irving Paper (Flume) East will see a reduction in its Bi-Monthly charge and is due to a reduction in the capital from operating charge from 2021. Overall, the consumption rates will increase for each customer as note below. Customer 2022 Rate 2021 Rate East Industrial Irving Oil 0.2755 0.2722 Irving Paper 0.0677 0.0611 West Industrial Irving Pulp & Paper 0.0704 0.0667 NB Power Coleson Cove 0.7145 0.3850 fnnrhicinn The fourth -rate freeze for 2022 is a positive note for potable ratepayers after several years of increases. The Utility has continued to focus on cost reductions, continuous improvement, finding efficiencies, and process improvements in 2021, as well as debt management, leveraging of funds from other levels of Government and pay as you go (no borrowing) for all capital expenditures. The Utility will continue to focus on the various cost control initiatives. However, a major issue the Utility cannot control is its revenue base. There continues to be a steady decline in flat rate accounts and meter consumption is still challenged due to effects of COVID and impacts such closures of certain businesses or businesses not running at full capacity. As the City realizes growth and tax base expansion, the Utility does not see a similar lift in its potable revenues as it does with tax assessment. Without sustained growth in the revenue base, rate stabilization on an annual basis will be significantly challenging to maintain. In accordance with the City Manager's Work Plan, work has commenced on preparing for 10-year long-term financial plan and work on it will be completed in 2022. The document will provide the financial road map for the Utility. SERVICEAND FINANCIAL OUTCOMES See enclosed 2022 Utility Fund Operating Budget INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The budget was established in collaboration with the City's Finance team. ATTACHMENTS • Appendix — A — 2022 Saint John Water Operating Budget • Presentation NQ z x 0 Air T�] C� L CL AlU LL N N O N N N O N 00 N i O U Al buo .C: a) a) ate-+ a--+ E E O U w U m .C: L.L O O Em a �- a -0 � O m _0 =3 m Q N U V � ate-+ ate-+ Ln C O j � � E aj-+ � c r-I E -0 •_ i O •+� :- O U � O N N � E _N E 4-1 E E ca > t�i0 Ov O v m -� � � Z; N � N— 'V �'— — 'V � ate-+ � 0 O � E 0 E N E U O1 N U �rj 66 O O c O O rl rlj U U E E O a)C O N O N > V O O 0 0 N 0LZ zLZ� z+� o 0 z ^ 4J CAA L L 4J Q 00 cc oC cc LL N O (N4 O v a--j O U O O o ca � O � Q � 0 � O hA bn11 N m I N O O N +- U �O -0 -0 a) a) cC O a--j Q O 0 Q a --a m • O �, Ln N 0 4A _0 N . Ln 3 — �••� m m LL � N O N Ln N O ii N rl Ln O O N N 00 N Ln — V-1 m LL c Ln M N Vf 00 —_ txo m i LL m 0000 O m Ln cc V--1 m LL 4-0 LL r-I N O N M tC LL O O O O O O O O N rl O 0) 00 N W Ln O-IO-IO-I Ln Ln Ln Ln Ln T-4 T-4 T-4 T-4 T-4 fa U •U � N E U 0 .O — C i 0 ca �. V O �A N v O X ate-+ � � Z f� Ol L � i U i � ateJ O (D O z 2 L O O O O O O O O O O O O O O O O O O O O O 00 W 41* N O 00 W LA LA LA LA LA N N r-I O N N N o) r-4, o ao N 0000 N r-I N rl' L 0 N c 0 L h� W bn Ca i U tti0 N 0 O 00 00 N N Ln enN 01 00 01 Ln O N �# N c l� O . Q1 O O O O O O O O O O O O O O O O O O O Ln O Ln O Ln ri 0 0 of of 00 O N O N > a� a� > b.0 b.0 � •U E N N W • C6 � C6 N 0 � 0 N Q E fa a-+ C6 4-1 cn O � N U W 4 L � _ • cn L Q j U w O .� 0 0 m O Ln 0 0 0 0 0 0 O O O O O O O O O M M N O 01 0�1^ r-I 0 0 0 0 0 O O O O O O O O O O O O O LA O LA Nr-I r-I O N O N 0 O N � M ate+ L M m p O N co. cn N X 0ca o O }' C: m u — +� O I i ca- U cn N cn — U O ca O > u 04-1 i ca cn N ate--+ C: � � � — — cn L > Q Q i _0 ::3 L N N C Ln Ln m X> N O N N N N pU >Z O a� E > No z w w U w ° .� Q O rq O fa N rq N 4- 0 Ln C Ln Q0 i O m N O � Q 00 M O O O Ln N Ln p N 01 l0 Ln O N N N N N N O O n O N N O ih L O c O N O O o 0 o a °O °O °O °O ° ° O O O O O O O O v o c o c ci in 4A in N N N u0 -4e c- O o O +- m � >. � E m m � Q — •� .N E X E O Q >, O Q Q N O U � Q a--' cn a- J � = Q cn L U �O '� Q cn � ate) •� � }, ro 25 O Lu U r 06 W L ) ' S M W }, •� O ca O � E - � P / L �J Q }' �� N Q (� •� U Ln a) O a) N — .�, Q N > � cn O � iJ � X O O O L 'ca +J '� •� a-J 4-1 Q O L Q)� 0O w �. N i (� rl O — N _0 O U �--+ E }' N E t o: 'U Q) +, O ateJ +--+ Q a"' a"' Q ate-J iJ U • — 4J — +-+ U � O c/) .— �*� w" ID rj O ; E M> U ti +-, °o N Q N O O O � +-j a� N i E +�-+ N t�A U O Q N � t�A Q O � � U a"' ateJ cn Q WI i W N �O a--+ i 14 ca E Q •� `� Q0 Ln V O U �p ca =3 co O ate-+ — 0 cn = i V V C�0 • O • x � (� o •� � a� 4, O •> O N ._ i � p Q cn +_+ V Q — > too C�0 N � U aA 4O 1 �_ txp � Q _0 v O p 4 -+ > Q i ca M 0 i C�0 O Q p E O N �, aA O •� •(U Zi _ o u z° a v o F rl N M L6 (.D .O W ate-+ L � L V , Q -N C�0 •� i a--' 4-, a--+ O — L .X c can E V � � N O Q O o z 4- a O dl rl 1 ' L � V N N L aA cn L Q N Ca Ca aA O J l N c-i c-i I 0 � z x 0 ^cn W ryoo Co Mo .� ^W^,, W o E +� O U .� U a--� C: (n co iz a--i m LU N N O N 1 N 4► O r 1 N 00 Wr �* N O . i rn O U O -0 C C: .O co +-a ca E O � . Q G U +� O }' O C O - }, ( ca ca • - Op Q O ca ' LL �j r) W 1 0 ,- 9 1,11 0 .V) ca ca r� L 4--j +5 a--+ M m �s � O O +, 00 •— z cn W O cz$ O � o aA V" •- o � U N 16 041 .. 1 O N O N O LL is V O U O E E O U 4-1 cc w r4 c6 m w N L Q co 0r CL hA L 4-a V) a� M 1'+� O 4-j a� ri, i E a--+ 4--j S-- V) C: C: ( •a) � dJ a) dJ +, O hA o E ca O _=3 L C6 a--j as--j cc a�-j 70 Q v) ca ' > dJ dJ a--J ca _ a--' ca a� O O O 'O Q - = j U U OC , dJ p +, O +, a� Q � o c6 O U z N °J E U m ri N ryi 4 Lri N KA V) i � � V)N fa E }' O E : bn N N � _U N � O N V) O O cn O -0 U N i E O N a--' :3 42 fa c �..� QN O E N 00 cn N -0 U � N N �--+ O - to N = Q� p — p N Q) Nro � :3 O -0 V) N U N N _ O N i U V)i •� .� u ; i N -� Ov 4-Q) Q U i Q V)O }, U f6 u ca LO rn Q Q :3 a--+ U N — +-) Ca N N •U N ca O O N u -a = ,0 0 _ V) O +� O U ro U U O � ca V) c � N N �O i O V) O Q Ov N. cz O O +O-+ O -+J N CL N E N U V) ca V)O O U Q _ MC: -0 N U Q): 'j Q U = m U O U Q C) p DC cn . cn 0 U L.L LL a-j m rl N M ca V l ca V . 4-t z. i lk--* l 11 Uo to .(6 a-J U > Ca R U a--' 4-1 O U O 4J Q J /C6 W 1 4-j ^1 W - m U 4-1 U Q •� j a--J L4�— O O O4-1 i aJ dJ dJ +� cn U i a- J cn =3 O O4-1 c� + J Q1 •>, ca 4-' U � cn O C: ::3 O E U M O +� cn O a--j N > L O 4-1 � 4-1 (/) to O L L.L (L) >. 4-J 4-J (/ O �--+ N � � rq .O O + rq N cr 0 O � � U 0 � U Q C: � M m O .C: U- 0 O U � � N Q ate-+ N fa cn O mbn U U U bb N N ix L The City of Saint John ,�'°'n"' t'dr�� r _` 2022 Utility Fund Operating Budget w � 2022 2021 Budget Budget Expenditures Drinking Water Service Watershed Management 783,000 360,000 Water Treatment 8,440,300 8,381,000 Water Pumping & Storage 1,184,500 1,201,000 Transmission & Distribution 4,552,550 4,790,000 Customer Metering 730,800 694,000 Internal Charges 467,500 467,500 Other Charges 555,000 605,000 Debt Servicing 3,808,000 3,978,000 Transfer to Operating Reserves - 825,000 Capital from Operating 1,057,400 2,836,000 Total Drinking Water Service 21,579,050 24,137,500 Wastewater Service Wastewater Pumping 2,982,800 2,927,000 Wastewater Collection 3,029,400 3,078,000 Wastewater Treatment 4,904,450 4,758,000 Internal Charges 467,500 467,500 Other Charges 555,000 605,000 Debt Servicing 3,202,100 3,291,000 Capital from Operating 4,112,800 1,965,000 Total Wastewater Service 19,254,050 17,091,500 Industrial Water Service Watershed Management 660,800 584,000 Water Pumping and Transmission 1,859,300 1,806,000 Customer Metering 175,950 116,000 Debt Servicing 1,892,065 1,953,000 Transfer to Operating Reserves 455,178 409,000 Transfer to Capital Reserves 1,005,304 837,000 Capital from Operating 467,878 268,000 Total Industrial Water Service 6,516,475 5,973,000 Infrastructure Management Engineering Services 717,900 720,000 Total Expenditures 48,067,475 47,922,000 100 1 The City of Saint John 2022 Utility Fund Operating Budget john War 2022 Budget 2021 Budget Revenues Flat Rate Accounts 22,250,000 22,530,000 Meter Rate Accounts 14,670,000 14,670,000 Industrial Raw Water Accounts 6,347,859 5,973,000 Fire Protection Levy 2,500,000 2,500,000 Storm Sewer Levy 925,000 950,000 Other Revenues 937,216 924,000 Previous Year's Surplus 437,400 375,000 Total Revenues 48,067,475 47,922,000 Annual Flat Rate - Water and Sewerage $1,428 $1,428 Meter Rates:/Cu.m. Block 1 - First 100 $1.9940 $1.9940 Block 2 - Excess of 100 $1.2700 $1.2700 Consumption based on Bi-monthly billings NOTE: Sewer Surcharge 80.35% of Water Charge Industrial Raw Water Rate:/Cu. M East Industrial Irving Oil $0.2755 $0.2722 Irving Paper $0.0677 $0.0611 West Industrial Irving Pulp and Paper $0.0704 $0.0667 NB Power (Coleson Cove) $0.7145 $0.3850 Industrial Raw Water Rate - Bi-monthly fixed charge East Industrial Irving Oil $25,067 $21,983 Irving Paper $3,587 $3,424 West Industrial Irving Pulp and Paper $45,879 $43,148 NB Power (Coleson Cove) $1,329 $1,326 101 2 FINANCE COMMITTEE REPORT Report Date October 24, 2021 Meeting Date October 28, 2021 Chairman Sullivan and Members of Finance Committee SUBJECT: 2022 Draft General Fund and Utility Fund Capital Budgets OPEN SESSION This matter is to be discussed in open session of the Finance Committee. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Craig Lavigne Kevin Fudge/Brent McGovern John Collin RECOMMENDATION It is recommended that the Finance Committee approve the 2022 Draft General Fund and Utility Fund Capital Budgets and forward to Common Council for receive and file. EXECUTIVE SUMMARY Staff presented to Finance Committee the proposed Draft 2022 General Fund and Utility Fund Capital Budgets at its meeting on September 28, 2021. The purpose of this report is to highlight additions to the General Fund Capital Budget and have Finance Committee approve the budgets and forward to Common Council for receive and file. The following two projects were added to the General Fund Budget from previous version. Facility and Asset Management • City Market Alarm System - $95,000 to replace alarm system past its useful life. • Trade and Convention Centre - $80,000 to finish the LED lighting retrofit project and upgrade door locks from keyed access to a swipe card system. These two additional projects added $175,000 to the City Share of the Capital budget bringing the total City Share to $12,819,403 which is still within limits established by the Long -Term Financial Plan. There were no changes to the Utility F10 unzCapital Budget. -2- PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT The proposed 2022 draft General Fund and Utility Fund Capital Budgetsare aligned with Councils' priorities, Capital Budget Policy, Long Term Financial Plan, Debt Management Plans, Asset Management Plan, Central Peninsula Neighborhood Plan, Play SJ, Move SJ, and Plan SJ. REPORT BACKGROUND The proposed 2022 capital budget for the General Fund is $29,476,555 with City Share being $12,819,403 and other share being $16,657,152. The proposed 2022 capital budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved funding from both Federal and Provincial levels of governments. Staff with Council's support have continued to seek financial funding that aligns with the City's various plans, asset renewal needs and priorities. These budgets not only work to address the infrastructure deficit that the City has, but they also contribute to thepositive impacts renewed assets can have on the Community. As assets are renewed there is more opportunities to reduce greenhouse gases, prepare forclimate change events, offer more green options throughout the City and focus onimproving quality of life for the residents of Saint John. General Fund Capital Budget The proposed investments must comply with all the approved financial policies which includes the asset management plan, capital budget policy, debt management policy and alignment with the long-term financial plan. Under the capital budget policy, the cap for renewal vs. new assets is 85% renewal and 15% new. This budget complies with that policy with City share renewal at 87% ($11,189,403) and new assets at 13% ($1,630,000) The proposed investments such as the quality -of -life investments must align with approved plans, align with Council priorities and financial principles and this budget achieves those alignments. The overall draft budget is $29,476,555 with City Share at $12,819,403 and other share at $16,657,152. City share is broken up into $8,519,403 new debt and `NQ -3- $4,300,000 as pay as you go, and these amounts align with what is set out in the long-term financial plan. As well, as the City continues to be very successful leveraging funding opportunities with $13,135,397 of other government funding in the budget. Other funding also includes $856,000 from IT reserve and $2,665,755 from the fleet reserve. Transportation and Urban/Rural Storm Overall investments will be $12,833,555 and most of the investments will be renewal of existing assets; however, the investments are more than just asset renewal. Under road reconstruction and storm sewer renewal there is 4.80 lane km slated for complete street reconstruction. Investments also supports and creates opportunities such as. ➢ Focus on Climate Change/Environmental Events — separating sewer and storm water ➢ Active Transportation — rehabilitating 2.625 lane km of sidewalks, creation of bike lanes ➢ Beautification/Greening—opportunities to change the landscape of areas (e.g., planting trees, grass) ➢ Growth/Housing — improve underground infrastructure reliability and better prepare for growth opportunities ➢ Safety— Opportunity to add safety measures and traffic control measures if needed. There is $2,665,755 earmarked for fleet replacement which can offer opportunities to start greening the fleet. The budget also includes asphalt, sidewalks, and curb renewal at $2,200,000. There will also be an additional $4,300,000 in the Operating Budget for total of $6,500,000 reinvestment. This investment will support. ➢ Estimated 4-5 lane km of sidewalks to be rehabilitated ➢ Supports active transportation, improving our sidewalks ➢ Focus on increasing quality of life for residents Honeysuckle Drainage Basin is an area that staff are recommending $75,000 to start design and investigation for improvements. There is need to protect property from flood events and overall improve the livability in the area. Facilities and Asset Management The budget includes $5,370,000 for facilities and asset management investments. Investment will not only renew assets but there will be concerted efforts in reducing the City's carbon footprint. The reduction in greenhouse gas will come from reinvestments made at Market Square, doing energy retrofits at various City `[el! -4- facilities and replacing other energy consuming systems like HVACs and lighting at City ballfields. There will also be continued focus on recreation facilities such as Forest Hills clubhouse, Rockwood Park Golf Course, TD Station and the Lord Beaverbrook Rink. Along with protecting arts and culture by ensuring the Arts Centre building is being protected. The Saint Patrick Steet escalator and elevator need significant reinvestment due to the age and escalating repairs and maintenance costs. The project will include removal of the escalator and replacement with stairs and renewal of the elevator. Parks and Recreation Service and Quality of Life Focus Staff have made a presentation to both the Finance Committee and the Growth Committee on the proposed $6,300,000 investments. These investments check many important criteria such as active transportation, more beautification and greening the City, arts and culture investments, pedestrian safety and capitalizing on the waterfront. These investments also align with previously approved plans. Investments being proposed include: ➢ Rockwood Park ➢ Dominion Park ➢ Loyalist Plaza ➢ Forest Hills Playground ➢ Market Place West ➢ Harbour Passage Extension ➢ Little River Reservoir ➢ South Market Street ➢ Various other locations Other Service Areas There is funding included for protective services for $1,487,000. Public Safety Communication Centre must replace its 911 CAD system as part of a Provincial initiative. Both Police and Fire must replace their records management system that are well past their useful life and Police will need to upgrade their system as part the move toward E-ticketing and file sharing with Courts. There is $856,000 to replace infrastructure for Information Technology as well as $350,000 to replace Parking equipment. The electronic equipment is past its useful life and need to be updated to meet today's security and functional requirements. `NO -5- Funding for Saint John Transit is $650,000 and has been approved by Council. This investment is the first step that will start gathering data on Transit ridership and allow for better decision making. This investment was also a recommendation that came out of the service review of Transit. Investment in carts and totes (new assets) for the City's transition to the new solid waste collection model is included in the capital budget for $1,630,000. Utility Fund Capital Budget The proposed Utility Fund Capital Budget proposes a total of $14,163,917 with $6,495,200 being funded from the operating budget and $7,668,717 coming from a combination of reserves and funding from other sources. The budget also consists of no new borrowing for the Utility as the focus has been on reducing debt and no debt borrowing has occurred since 2017. The budget continues to focus on the renewal of assets such as the replacement of vintage 1800's infrastructure, replacing roofs at several facilities and ensuring alignment with the capital program in the General Fund. However as with the General Fund, the reinvestments are much more than just replacing assets. Climate and Environmental factors play a significant part in this budget. There are investments in wastewater lift stations that require stations to be moved or raised above flood levels. This will ensure reliable collection of wastewater and prevent environmental damage in the case of significant flood events. Investments are being made in Lancaster Lagoon to help mitigate climate change and the impacts on this asset in accordance with the City's Climate Change Adaptation Plan. The continuation of storm sewer separations are critical investments. These investments allow for mitigation of climate events and prevent overwhelming the system. The alignment on these investments with the General Fund are keyfor allowing continued growth and developmentof housing opportunities. Other investments being proposed are investing in solutions for the Honeysuckle Drainage Basin, pump replacements, continued structural lining of pipes and replacement of meters. There are also investments being made in the West Industrial System which is solely funded from the West Industrial Customers. Conclusion The proposed budgets for both the General Fund and Utility Fund continue to focus on asset renewal, while aligning with approved Financial Policies, various approved City Plans and successful leveraging of Government funding. `[9Z:1 -6- The reinvestments and new investments are critical to meet the changing environment, reducing the City's greenhouse gas emission and meeting the needs and wants of residents from across the City. The budgets allow for more quality -of -life initiatives, focuses on growth of tax base and population, public safety, greening and beautification efforts, recreation, active transportation and a vibrant waterfront. SERVICEAND FINANCIAL OUTCOMES The City's share of the 2022 Proposed Draft General Fund Capital budget will be funded from capital from operating ($4.3M) with the balanced being borrowed ($8.519M). The Utility Budget will be funded with $6,495,200 from the operating budget and $7,668,717 coming from a combination of reserves and funding from other sources. The projects selected for the capital program borrowing have a useful life of approximately 15 years or more. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas, the ABCs, Senior Leadership Team. ATTACHMENTS Exhibit 1— 2022 Draft General Fund Capital Budget Exhibit 2 — 2022 Draft Utility Fund Capital Budget `[9tl Proposed Proiram Summary For - 2022 Category No. of Projects Other Share City Share Total Corporate Performance 1 $856,000 $0 $856,000 Facility and Asset Management 18 $1,080,500 $4,289,500 $5,370,000 Parrs & Recreation Services 13 $4,956,597 $1,343,403 $6,300,000 Protective Services 3 $427,000 $1,060,000 $1,487,000 Saint John Parking 1 $0 $350,000 $350,000 Transit And Solid Waste 2 $0 $2,280,000 $2,280,000 Transportation 16 $6,989,855 $2,578,400 $9,568,255 Urban and Rural Storm 17 $2,347,200 $918,100 $3,265,300 TOTALS: 71 $16,657,152 $12,819,403 $29,476,555 Summary of Capital Costs (City Share) Corporate Performance Urban and Rural Storm 0% 7% Transportation 20% Transit And Solid Waste 18% Saint John Parking Protective Services 3% 8% :ility and Asset Aanagement 34% Parks & Recreation Services 10% fi[@I:] MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project Corporate Performance Location Description Information Technology Various Locations IT Infrastructum (Transfer from Reserves) TOTAL: Other City Share Share 856,000 0 856 000 U0 `[ok7 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management e Project Location Description Other Share City Share * Facility and Asset Camegie (Art Center) Upgrade of HVAC unit that is well beyond it's 60,000 60,000 Management expected life. Subject to successful funding under the Community Development Fund. • Facility and Asset Carnegie (Art Center) Sandstone and Brick Restoration - Phase 1. 75,000 75,000 Management Subject to successful funding under the Community Development Fund. Facility and Asset City Market City Market Alarm System Upgrade. 0 95,000 Management Facility and Asset Fire Station #1 Replacement of modified bitumen roofing. 0 250,000 Management * Facility and Asset Forest Field Ball field Lighting Upgrade. Project is partially 120,000 180,000 Management funded by the Low Carbon Economy Fund. • Facility and Asset Forest Hill Clubhouse Forest Hills Canteen/Clubhouse sewage 25,000 25,000 Management pumping system installation. Subject to successful funding under the Community Development Find. * Facility and Asset Lord Beavethrook Rink Installation of two new facility dehuraidifets. 65,000 65,000 Management Subject to successful funding under the Community Development Fund. • Facility and Asset Market Square District Energy Phase 1. Supplemental funding, 488,000 732,000 Management Project is partially funded by Federal Funding. Facility and Asset Municipal Operations Complex Replacement of modified bitumen roofing 0 200,000 Management (175 Rothesay Avenue) Phase 1 (East Side) Facility and Asset Saint Patrick Pedway Elimination of existing escalator and replacing 0 1,150,000 Management it with stairs, as well as installation of a new elevator. Rockwood Park Golf Sanitary Lift Station Renew sanitary lift station at Rockwood Golf 0 225,000 Course Course with a Packaged Lift Station, including design and construction management. * Facility and Asset TD-Station Refurbishment of the Elevator. Subject to 75,000 75,000 Management successful finding under the Community Development Fund. Facility and Asset TD-Station New Ammonia Exhaust System and Heat 0 50,000 Management Recovery * Facility and Asset TD-Station AV System. Subject to successful finding 12,500 12,500 Management under the Community Development Fund. Facility and Asset TD-Station Asset renewal of various items at the TD 0 600,000 Management Station. Facility and Asset Trade and Convention Centre Conversion of all door locks to a swipe card 0 80,000 Management system and the Final Phase of the LED Lighting Retrofit `sK MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project * Facility and Asset Management Facility and Asset Management Facility and Asset Management e Location Various Municipal & Water Facilities Various Municipal & Water Facilities Description Other City Share Share Deep Municipal Building Enetgy Retrofit, 160,000 Project is partially funded by the Low Carbon Economy Fund. Asset Management Information System (AMIS) 0 240,000 175,000 TOTAL: $1,080,500 $4,289,500 ill MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other Share City Share * Dominion Park Dominion Park Design and Construction to support the 635,000 0 Rehabilitation implementation of the Communities Master Plan. Project to be funded under G.T.F. • Forest Hills Play Ground Forest Hills Design and Construction services to upgrade 43.5,000 0 and replace much of the existing play ground that is currently past it's useful Life. Project to be funded under G.T.F. Beautification of Little Little River Reservoir Design and Construction services for the 0 50,000 River Reservoir beautification of the park. • Active Transpo►tation - Main Street North Design and Construction services to create a 435,000 0 Main Street North protected bike lane on Main Street North. Project to be funded under G.T.F. * Market Place West Market Place West Design and Construction services to rehabilitate 391,597 43,403 Lnprovements existing assets in this district park as indicated in the Master Park Plan. Project to be partially funded under G.T.F. * Quality of Life Market Slip Design and Construction services for 300,000 0 Investment Improvements to the existing Market Slip. Subject to successful funding by the Atlantic Canada Opportunities Agency. • Quality of Life Market Slip Design and Construction services for 535,000 0 Investment Improvements to the existing Market Slip. Project to be partially funded under G.T.F. • Phase III Rockwood Rockwood Park Design and Construction services for the 1,840,000 0 Park Master Plan implementation of phase 3 of the Rockwood Park Master Plan. Project to be funded under G.T.F. Pedestrian Priority Streets South Market Street Design and Construction services to convert 0 250,000 South Market Street to a pedestrian priority street. Harbour Passage Sydney Street (Broadview Design and Constriction services to extend 0 700,000 Avenue to Tin Can Beach Harhour Passage from intersection of Sydney Street and Broadview Avenue to Tin Can Beach. Art and Culture Various Locations Investment in Arts and culture to recognize the 0 100,000 City's diversity. * Greening/Branding Various Locations Design and Construction services to create 385,000 0 Beautification more grass medians, new plantings, create more pedastrian bump outs and implement more City branding opportunities. Project to be funded under G.T.F. Sporting Enhancements Various Locations Design and Construction services to enhance 0 200,000 City spotting facilities (ie. Fields and courts) `N MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other City Share Share TOTAL: $4,956,597 $1,343,403 ` 191 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Protective Services Project Location Description Other Share City Share * Public Safety Various Locations Next Gen911 System Upgrade. Project to be 427,000 150,000 partially funded under Prvvincal Funding. Saint John Fire Various Locations Supply and Installation of new Record 0 160,000 Management System Saint John Police Force Various Locations Record Management System Upgrade 0 750,000 TOTAL: $427,000 $1,060,000 ME1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Saint John Parkin Project Location Description Other City Share Share Parking Peel Plaza Parking Garage & New gates & pay stations at Peel Plaza Paddng 0 350,000 Madcet Square Garage & Market Square TOTAL: L $350,000 `R MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transit And Solid Waste Project Location Description Other City Share Share New Carts & Recycling Various Locations Investment in carts and recycling totes for all 0 1,630,000 totes remaining eligible customets to facilitate the transition to the new Solid Waste Collection model. This investment will be conditional upon Council approval to move forward with the program. Technology Various Locations Supply and installation of systems that would 0 650,000 provide for teal time vehicle locations, automatic passenger counting and audible/visual next stop announcements. Previously approved by Council on August 23. 2021 TOTAL: �O $2,280,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share * Fleet Replacement Various Locations Fleet Replacement for the General Fund. 2,665,755 0 Project to be funded under Fleet Reserve. * Asphalt Roadway Various locations Renewal of asphalt roadway and concrete curb 2,000,000 200,000 Resurfacing and Curb & and sidewalk including drainage control and Sidewalk Renewal - landscaping in conjunction with the annual Neighbouriroods asphalt roadway maintenance and rehabilitation program. Project to be funded under G.T.F. Engineering Various locations Funding for engineering investigations and 0 400,000 Investigations and Design design forvarious projects underthe Storm and Transportation categories. w&s * Orden Street Coburg Street to City Road Sheet reconstmction (excavation, backfill, 325,000 120,000 curb, sidewalk, landscaping and paving) and Two intersection traffic signals, including design and constmction management services. Asphalt pavements $117,000 / 0.78LK Project to be partially funded under Bilateral Funding. Traffic Signals Garden Sheet @ City Road New fully signalized Intersection and other 0 400,000 intersection improvements, including design and construction management services. Traffic Signals Garden Street @ Hazen Street New fully signalized Intersection, including 0 400,000 design and conshuction management services. w&s * Mecklenburg Sheet Wentworth Sheet to Crown Sheet reconstruction (Excavation, backfill, 345,000 130,000 Street curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $86,000 / 0.571-K. Project to be partially funded underBilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Sheet reconstmction (excavation, curb, 300,000 110,000 sidewalk, landscaping, paving), including design and conshuction management services. Asphalt Pavements $92,000 / 0.61LK Project to be partially funded under Bilateral Funding. Charlotte Street Trinity Church to Princess Street Sheet reconstruction (excavation, backfill, 0 360,000 curb, sidewalk, paving), underground utilities, including design and construction management services. Saint John Energy proposed to be participating in the project by providing their services, estimated at $200,000, to convert the overhead high voltage lines to underground. Asphalt pavements $41,000 / 0.27LK MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share w&s * Sydney Street Broad Street to Broadview Street reconstruction, (excavation, backfill, 124,100 75,900 Avenue curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt pavements $38,000 / 0.25 LK Harbour passage lights $30,000. Project to be funded under Bilateral Funding. w&s * Britain Street Pitt Street to Wentworth Street Street reconstruction (excavation, backfill, 190,000 70,000 curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $52,000 / 0.35LK Project to be funded partially under Bilateral Funding. w&s * Rockland Road Parks Street to Paradise Row Street reconstruction (Excavation, backfill, 440,000 0 curb, sidewalk, landscaping and paving) including design and construction management services. Asphalt pavements $115,000 / 0.76LK Project to be funded under G.T.F. w&s * Pitt Street St. James Street to Broad Street Street reconstruction, (excavation, backfill, 205,000 75,000 curb, sidewalk, landscaping, paving, including design and construction management services. Asphalt pavements $61,000 / 0.42 LK Project to be partially funded under Bilateral Funding. w&s * St. James Street Germain Street to Charlotte Street reconstruction (excavation, backfill, 185,000 67,500 Street curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $54,000 / 0.321K Project to be partially funded under Bilateral Funding. G&D South Market Street Germain Street to Charlotte Design services to complete a full street 0 90,000 Street reconstruction including Storm and Sanitary sewer seperation. G&D * Charlotte Street St. James Street to Lower Cove Street reconstruction (excavation, backfill, 210,000 80,000 Loop curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $70,000 / 0.46LK. Project to be partially funded under Bilateral Funding. TOTAL: $6,989,855 $2,578,400 `§F:3 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project Location Description Other Share City Share G eenhead Road 381 G eenhead Road Install approx. 5m of 900mm and 25m of 0 150,000 1050mm storm sewer for separation, including design and construction management services. G&D Waterloo Street Cliff Street to Richmond Street Investigation and design services to redirect 0 25,000 three catch basins off Waterloo Street to the separated storm sewer system on Richmond Street. * Crown Street Hanover Street to Marsh Creek Install approx. 250m of new 600mm and 690,000 0 1050mm storm sewer, including design and construction management services. Project to be funded under G.T.F. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. Market Square Parking Nfarket Square Parking Garage Investigation of Market Square Parting Garage 0 100,000 Garage and surrounding piping to determine solutions to reduce risk of future flooding during high tides and rain events. Project includes concept designs of proposed solutions. Structural Repairs Various Locations Point Repairs to existing storm sewers. 0 75,000 w&s * Garden Street Coburg Street to City Road Install approx. 252m of new 375mm storm 180,000 65,000 sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Mecklenburg Street Wentworth Street to Crown Install approx. 275m of new 600mm storm 235,000 90,000 Street sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Install approx. 190m of new 375mm storm 135,000 50,000 sewer for separation, including design and construction management services. w&s * Rockland Road Parks Street to Paradise Row Install approx. 160 to of new 450 mm storm 200,000 0 sewer for separation, including design and construction management services. Project to be funded under G.T.F. w&s * Sydney Street Broad Street to Broadview Install 85m of new 300 ram storm sewer, 65,700 24,300 Avenue including design and construction management services. Project to be funded under Bilateral Funding. `§E'1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project w&s * Britain Street w&s * Pitt Street w&s * St James Street G&D * Charlotte Street * Combined Sewer Separation Reduction Strategy - South / Central w&s * Butpee Avenue Location Pitt Street to Wentworth Street St. James Street to Broad Street Germain Street to Charlotte Street St James Street to Lower Cove Loop South / Central Rockland Road to Civic # 99 Description Other City Share Share Install 145 m of 300 mm storm sewer for 95,000 35,000 separation. Including separation of the private stone sewer at civic 231, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 155m of new 300 mm stone sewer for 100,000 35,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 85 m of 300 mm storm sewer for 54,000 18,800 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 205 in of 900 mm stone sewer for 285,000 105,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Completion of a strategy prioritizing the 187,500 70,000 separation of combined sanitary and storm sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. Install approx. 95m of 300mm Storm sewer, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,347,200 $918,100 `1001 Proposed Program Summary For - 2022 Category 9 rY No. of Other utility Total Projects Share Share Industrial Water Renewal - West 2 $0 $1,325,000 $1,325,000 Infrastructure Renewal - Sanitary 23 $5,653,034 $4,112,800 $9,765,834 Infrastructure Renewal - Water 15 $2,015,683 $1,057,400 $3,073,083 TOTALS: 40 $7,668,717 $6,495,200 $14,163,917 Summary of Capital Costs (Utility Share) Infrastructure Ren 1-1 Wate r 16.3% Infrastructure Renewal - Sanitary 63.3% Industrial Water Renewal - West 20.4% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Industrial Water Renewal - West Project Location Description Other Utility Share Share Coleson Cove Raw Spruce Lake to Coleson Cove Road construction and replacement of three 0 675,000 Water Transmission Line large culverts, including construction management services. Phase 2 of 2 Menzies Lake Dam Menzies Lake Dam Repairwo►k and upgrade the access road and 3 650,000 existing earthen dykes and concrete control structure, including design and construction management services. TOTAL: $0 $1,325,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share Dominion Park Road Lift Station A to Gravity Sewer Install appmx. 200m of a dedicated 100mm 215,000 0 Foreemain for lift station A, including design and construction management services. Project to be funded under G.T.F. Garden Street Coburg Street to City Road Renew approx. 101m of 300mm, and 86m of 160,000 60,000 375mm T.C. sanitary sewers (Condition Grade of 3), including design and construction management services. Pmject to be partially funded under Bilateral Funding. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. * One Mile Lift Station Rothesay Avenue at Russell Supplemental Funding for a new pumping 2,300,000 0 Street station, new screening channel structure and associated building to replace the existing pumping station that is at the end of asset life to pmvide for relible collection of wastewater, including design and construction management services. Project to be funded under the G.T.F. * Roof Replacements Thorne Avenue Lift Station Wastewater Treatment Plant Solid Waste Diversion Action Plan WWPS Simpson Drive Structural lining Various SJW Facilities Thorne Avenue Lift Station Roof Replacements at several Saint John Water 522,934 175,000 (SJW) facilities including the the Spruce Lake Pump Station, Millidgeville Wastewater Treatment Facility (MWWTF) and Eastern Wastewater Treatment Facility (EWWTF). Project to be partially Funded under the COVID-19 Resilience Infrastructure Fund Purehase and installation of a new pump at the 0 300,000 lift station. Wastewater Treatment Plant Develop a Solid Waste Diversion Action Plan 0 60,000 to detail the preferred septage receiving system to be installed at one of the City's wastewater treatment facilities. Simpson Drive Engineering services to complete Concept 0 75,000 Design for pumping Simpson Drive Lift Station directly to One Mile Lift Station or Thorne Avenue Lift Station. Various Locations Structurally line and point repairs to sanitary 0 200,000 sewers, including design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share WWPS Beach Crescent 11 Beach Crescent Reconstruct lift station above flood level to 605,000 1,250,000 pmvide for reliable collection of wastewater, including design and construction management services, Phase B. Project partially funded under DMAF. * Sydney Street Broad Street to Broadview Renew 55m of 200mm T.C. sanitary sewer, 43,800 16,200 Avenue including design and construction management services. Project to be funded under Bilateral Funding. WWPS WoodlawnPark 1335 Red Head Road Replacement of wastewater lift station that is at 0 525,000 the end of it's asset life to provide for reliable collection of wastewater, including construction management services. Lancaster Lagoon Lancaster Lagoon Repairs and upgrades to the berms surrounding 550,000 825,000 the polishing pond to increase their overall height to a consistent elevation and stabilize the embankment against further erosive soil loss as well as completing the design incorporating Climate Change Measures. Project includes design and construction management services. Full pmject evelope subject to the City obtaining DMAF funding. NLnin Street Through site of old Forum Design services to review options to redirect 0 100,000 (Main Street to Kennedy Street) flows down 1VFnin Street to the Bridge Street lift station. Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 600mm concrete with 255,000 95,000 Street new 600mm sanitary sewer (Condition Grade of 2.5), including design and construction management services. Project to be partially funded under Bilateral Funding. Britain Street Pitt Street to Wentworth Street Renew 145 m of 300 mm T.0 sanitary sewer 120,000 45,000 (Condition Grade of 4 with a year in service of 1875), including design and construction management services. Project to be partially funded under Bilateral Funding. Pitt Street St. James Street to Broad Street Renew 155m of 375mm T.C. sanitary sewer 130,000 50,000 (Condition Grade of 4), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share St James Street Germain Street to Charlotte Renew 125 m of 300mm and 375 mm T.C. 108,800 41,600 Street sanitary sewer (Condition Grade of 4 with an in service year of 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St James Street to Lower Cove Renew 155 m of 525 mm Concrete sanitary 175,000 65,000 Loop sewer (Condition Grade of 1 with an in service year of 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. Combined Sewer South / Central Completion of a strategy prioritizing the 187,500 70,000 Separation Reduction separation of combined sanitary and stone Strategy - South / Central sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. G&D Hickey Road At Little River bridge Design Services for a SSO chamber and 25m of 0 25,000 450mm pipe for a new outfall on Hickey Road. * Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 300mm, and 375mm 160,000 60,000 T.C. sanitary sewers (Condition Grade of 2.5 with an in service year of 1889), including design and construction management services. Project to be partially funded under Bilateral Funding. • Rockland Road Parks Street to Paradise Row Renew 90 m of 300 mm T.C. sanitary sewers, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $5,653,034 $4,112,800 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share Fleet Replacement Various Locations Fleet Replacement for Saint John Water. 624,483 0 Project to be funded under Fleet Reserve. * Garden Street Coburg Street to City Road Renew approx. 258m of 200mm C.I. 215,000 80,000 watermain, including design and construction management services. Pmject to be partially funded under Bilateral Funding. McAllister Drive Mountain View Drive to Completion of a condition assessment of 450m 0 75,000 Champlain Drive of existing 300mm C.I. watennam for determination of remaining useful life of the asset. Water Meters Various Locations Replacement of large commercial water meters, 0 100,000 including design and construction management services. Phase (1 of 2) Engineering Various locations Funding for engineering investigations and 0 300,000 Investigations and Design design for vanous projects under the Water and Sanitary categories. * Sydney Street Broad Street to Broadview Renew 85m of 200 mm C.I. watennain with 80,300 29,700 Avenue 200 mm watermain, including design and construction management services. Project to be funded under Bilateral Funding. Facility and Asset Various Municipal & Water Asset Management Information System (ANUS) 0 175,000 Management Facilities * Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 200mm C.I. 220,000 80,000 Street watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * Britain Street Pitt Street to Wentworth Street Renew 145 m of 200 mm C.I. watennam 120,000 45,000 (Service year is 1934), including design and construction management services. Project to be partially funded under Bilateral Funding. * Pitt Street St James Street to Broad Street Renew 155m of 200 mm C.I. watermain with 130,000 45,000 200 mm watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * St James Street Germain Street to Charlotte Renew 140 m of 200 mm C.I. watermam 115,900 42,700 Street (Service year is 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share C&D * Charlotte Street St James Street to Lower Cove Renew 75 m of 200 mm C.I. watermain 70,000 25,000 Loop (Service year is 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. * Butpee Avenue Rockland Road to Civic # 99 Renew approx. 95m of 250mm watermain, 170,000 0 including design and construction management services. Project to be funded under G.T.F. • Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 200mm watermain , 160,000 60,000 including design and construction management services. Project to be partially funded under Bilateral Funding. * Rockland Road Parks Street to Paradise Row Renew 80 m of 200 mm C.I. waterm dn, 110,000 0 including design and construction management services. Project to be funded under G.T.F. 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C]A +� t�A 0 � 4J 0 • � O N cn ul }, >-0 NCB i U }'� 2+1 0 Ncaca _N +� OUO ON+�-' �� FAO N 0 U O N N N N > N }+ E +-+ > Q U N cn i 0 U Ca cn O ca t�A �� N N }' cr 04-E_0� U },CL 0 U� SON ca OU0 N N +O-+� > U ��� 00 }' E Q •— U camp N CAA E a--+ dj�> NO +� N O m7D E O N N O +, U N 4J M M ate-+ Q 0 O cn _ Opp �NU U0M O m CAA CL cn 0� c C6 4J U - U 0 c� cNn� Ln�r E°a) 0"mO.Lj Nz°�' Ca N �, � L U i o N> 0 �M+- N N Ncn O'-- 0 O }/�' cn M � �C N /�/�[ •• ` v 07 i � V 1 cn J L �+ N • • ate-+ •� M •N }, W DC m 0 = 41 0 N oC �O • O �0-m •� 0-0 N ��� ..0 Ca +>>-+ O .0 +�•+UOcn sm " +r �0•— > b N 0- M ca GJ N O c V) O (a) _0 O-co GC oC Q V ca ii Zr— O • 9 . . 0 co (Y) a--+ E E O U a) U Ca L.L z The City of Saint John Internal Audit Plan About our services • New services in the current year: o Common Council implemented the internal audit services in 2021 o Internal Audit Charter approved by Finance Committee and Common Council in July 2021 • Senior Manager reports administratively to the Chief Financial Officer and functionally to Common Council through the Finance Committee • Establish annual audit plans with a focus on the five priority areas approved by Common Council for 2021-2025 term • Perform examinations of the operations of the City and its affiliated bodies and report on status to Common Council • Assist Common Council in their governance role of ensuring the accountability of the Public Service for the quality of stewardship over public funds and for the achievement of value for money in City operations. 1 2021 Audit Plan liE111 Our work in the first 60 days • Established the internal audit charter • Created an audit universe of over 85 potential audit topics • Determined the risk assessment process to identify priorities for audit • Created the first audit plan • Identified current year audit Propub- ed audit wurkplan for the next 60 days • One audit be substantially completed and reported by February 2022 • During February of 2022 the audit plan for the 2022 year will be presented to Finance Committee for review and recommendation of approval • Continue ongoing administration of reoccurring audit activities (ie: management action plans, planning/updating, consulting/advisory for the City) Audit Area High Level Scope of Work Category of Audit Budget Externally dollar Budget- hours internally Timeframe Human The objective is to Performance $20,000- 105 November 2021 to Resources- ensure that the health $30,000 February 2022 Health and and dental plan provides Dental the most effective Plans benefits at the most efficient cost to employees and the City. Analyzing the benefit plan to ensure it is the right fit for our workforce is extremely important, it provides our people with the means to help them stay healthy and take care of their families which ultimately helps our organization thrive. Our 2020 Annual Workforce Report highlighted the fact that the group benefit costs 2 2021 Audit Plan M11% exceeded contributions by approximately $250,000 over the last three years and as such a review is required to identify the best solution to stabilize these costs going forward. The investment in reviewing our plan to make sure it is the right fit will help us avoid unnecessary costs while ensuring we meet an appropriate standard of care to support our most valuable asset, our people. Ongoing Work with external audit Compliance N/A 10 December/January monitoring to ensure that they have 2021 the most recent adjustments to policy and accounting impacts for the Trade and Convention Centre. Collaborate with our Legal Department to ensure that the ongoing monitoring of the financial requirements from the Internal Audit is set up and ownership of the monitoring is established. 2021 Audit Plan 143 Performance Audits (also known as Value for Money/Operational): Evaluates operational processes to provide assurance that objectives are met and whether improvements can be made based on effectivness, efficiency and economy. Financial Audits: Assesses accuracy, completeness, an d timeliness of financial reporting Compliance/Regulatory Audits: Ensures adherence to established regulatory requirements and policies The three categories of audits The planning process provides a disciplined approach to the identification of potential audit projects. Formal planning has several benefits. The plan is based upon the risks and priorities that exist at a certain point in time. Since we are operating in a dynamic environment, risks and priorities are constantly changing. Audits can be requested throughout the year which will be assessed and included as necessary on the audit plan. When we believe it is in the best interests of the City, an adjustment will be made to the current audit plan. Changes to the plan and progress achieved on the plan will be reported to the Finance Committee each year. The Audit Planning process is comprehensive and comprises several activities: • identification and classification of auditable areas; • evaluation of audit areas against standard criteria and risk factors; • consultation with City Councillors and Senior Management and Staff; • updating of Service Risk Profiles; • consideration of resources available and required by project type; • selection of audit projects; • presentation of our proposed audit plan to Finance Committee for recommendation to Common Council; and • communication of our final audit plan to Common Council for approval. Continue to chang Staying relevant is crucial to providing valuable information and recommendations to the City and it's stakeholders. Our goal is to consistently change. As this is our very first audit plan everything is new but you will continue to see something new in every plan going forward every year. 6 2021 Audit Plan 146 Looking back at the City's journey for the past two years it is evident that the City has the ability to adapt to change. Making changes strategically will help the City continue on it's path to excellence. G -f i ,P6 + 6 � P 6