Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2021-11-01_Agenda Packet--Dossier de l'ordre du jour
�B City of Saint John Common Council Meeting AGENDA Monday, November 1, 2021 6:00 pm Meeting Conducted by Electronic Participation 1. Call to Order 1.1. Land Acknowledgement 2. Approval of Minutes 2.1. Minutes of October 18, 2021 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1. Acadian Games Memorandum of Understanding Amendment (Recommendation in Report) 5.2. City of Saint John Race to Zero Pledge (Recommendation in Report) 5.3. City Market Tower Elevator Maintenance Agreement (Recommendation in Report) 5.4. Microsoft Custom Security Workshop (Recommendation in Report) 5.5. Virtual Public Information Session: Candlewood Lane — Sewer Separation (Recommendation: Receive for Information) 5.6. Business Improvement Area 2022 Budget (Recommendation in Report) 6. Members Comments 7. Proclamation Pages 5-18 19-31 32-47 48 - 55 56 - 68 69 - 72 73 - 84 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 9.1. Proposed Zoning ByLaw Amendment with Planning Advisory Committee report 85 - 116 recommending Rezoning - 54 Broad Street (1 st and 2nd Reading) 9.2. Proposed Zoning ByLaw Amendment with Planning Advisory Committee report 117 - 188 recommending Rezoning and Staff Presentation - 573 Woodward Avenue (1st and 2nd Reading) 10. Consideration of By-laws 11. Submissions by Council Members 11.1. "Parker's Comer" (Councillor Hickey) 189 - 189 12. Business Matters - Municipal Officers 12.1. Work Plan 2022 and 2023 190 - 225 12.2. Dominion Park Master Plan Phase 1 Implementation 226 - 305 12.3. Alternate Side Parking Program North, East and West Sides 306 - 318 13. Committee Reports 13.1. Finance Committee: 2022 Draft General Fund and Utility Fund Capital 319 - 364 Budgets 13.2. Finance Committee: Internal Audit Services 365 - 391 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1. Province of New Brunswick: Ministerial Letter to Mayors and Councils on 392 - 396 COVI D-19 (Recommendation: Refer to City Manager and Public Safety Committee) 15.2. Ticket Purchase Request: YMCA Red Triangle Awards (Recommendation: 397 - 399 Refer to Clerk to purchase tickets for interested Council members) 16. Supplemental Agenda 17. Committee of the Whole 17.1. Land Acquisition - 195 Sydney Street 400 - 400 K 17.2. Memorandum of Understanding with Cooke Aquaculture Inc. 401 - 401 17.3. Nominating Committee: Recommended Appointments to Committee 402 - 402 18. Adjournment City of Saint John Common Council Meeting Monday, November 1, 2021 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:15 p.m., Meeting Conducted through Electronic Participation 1.1 Approval of Minutes 68(1) 1.2 Financial Matter 68(1)(c) 1.3 Financial Matter 68(1)(c) 1.4 Land Matter 68(1)(d) 1.5 Legal Matter 68(1)(f) 1.6 Financial Matter 68(1)(c) 1.7 Nominating Committee 68(1)(b) Ville de Saint John Seance du conseil communal Lundi 1 novembre 2021 18h Reunion menee par participation electronique Comite Plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une seance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire I'objet d'une discussion en prive en vertu des dispositions prevues au paragraphe 68(1) de la Loi sur la gouvernance locale. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique : 16 h 15, Reunion menee par participation electronique 1.1 Approbation du proces-verbal en vertu du paragraphe 68(1) 1.2 Question financiere en vertu de I'alinea 68(1)c) 1.3 Question financiere en vertu de I'alinea 68(1)c) 1.4 Question fonciere en vertu de I'alinea 68(1)d) 1.5 Question juridique en vertu de I'alinea 68(1)f) 1.6 Question financiere en vertu de I'alinea 68(1)c) 1.7 Comite de nominations en vertu de I'alinea 68(1)b) Seance ordinaire 1. Ouverture de la seance 1.1 Reconnaissance de la terre 2. Approbation du proces-verbal 2.1 Proces-verbal du 18 octobre 2021 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets K 5. Questions soumises a I'approbation du conseil 5.1 Protocole d'entente des Jeux de I'Acadie (recommandation clans le rapport) 5.2 Engagement de la ville de Saint John a I'egard de la campagne Objectif zero (recommandation clans le rapport) 5.3 Entente sur 1'entretien des ascenseurs de la tour du Marche public (recommandation clans le rapport) 5.4 Atelier sur la securite personnalise de Microsoft (recommandation clans le rapport) 5.5 Seance d'information publique virtuelle : Candlewood Lane — Separation des egouts (recommandation : recevoir a titre d'information) 5.6 Budget de 2022 de la zone d'amelioration commerciale (recommandation clans le rapport) 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques 9.1 Projet de modification de I'arrete de zonage avec le rapport du Comite consultatif d'urbanisme recommandant la modification du zonage — 54, rue Broad (1" et 2e lecture) 9.2 Projet de modification de I'arrete de zonage avec le rapport du Comite consultatif d'urbanisme recommandant la modification du zonage et presentation du personnel — 573, avenue Woodward (111 et 2e lecture) 10. Etude des arretes municipaux 11. Interventions des membres du conseil 11.1 « Parker's Corner » (la conseillere Hickey) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Plan de travail 2022 et 2023 12.2 Mise en ceuvre de la phase 1 du plan directeur du parc Dominion 12.3 Programme de stationnement en alternance des cotes nord, est et ouest K3 13. Rapports deposes par les comites 13.1 Commission des finances : Lauche des budgets de fonctionnement du Fonds general et du Fonds des services publics pour 2022 13.2 Commission des finances : Services de verification interne 14. Etude des sujets ecartes des questions soumises a I'approbation du Bureau 15. Correspondance generale 15.1 Province du Nouveau -Brunswick : Lettre ministerielle aux maires et conseillers municipaux sur la COVID-19 (recommandation : renvoyer au directeur municipal et au Comite de la securite publique) 15.2 Demande d'achat de billets : Red Triangle Awards du YMCA (recommandation : demander au greffier d'acheter des billets pour les membres du Conseil interesses) 16.Ordre du jour supplementaire 17. Comite plenier 17.1 Acquisition de terrain — 195, rue Sydney 17.2 Protocole d'entente avec Cooke Aquaculture Inc. 17.3 Comite des candidatures : nominations recommandees aux comites 18. Levee de la seance CI Present: Also Present: COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 pPGfP�-, The City of Saint John MINUTES — REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN OCTOBER 18TH, 2021 AT 6:00 PM MEETING CONDUCTED BY ELECTRONIC PARTICIPATION Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor -at -Large Gary Sullivan Councillor -at -Large Brent Harris Councillor Ward 1 Joanna Killen Councillor Ward 1 Greg Norton Councillor Ward 2 Barry Ogden Councillor Ward 3 David Hickey Councillor Ward 3 Gerry Lowe Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan City Manager J. Collin General Counsel M. Tompkins Commissioner, Human Resources S. Hossack Fire Chief & Chief Emergency Management Services K. Clifford Commissioner, Utilities & Infrastructure Services B. McGovern Commissioner, Growth & Community Services J. Hamilton Chief of Staff & Chief Financial Officer K. Fudge Commissioner, Public Works and Transportation Services M. Hugenholtz Director Legislative Services / City Clerk J. Taylor Deputy City Clerk P. Anglin Administrative Officer R. Evans 61 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 1. Call to Order To conform to the Revised Mandatory Order COVID-19 proclaimed October 81h, 2021, Council Members and staff participated by video conference. The City Clerk conducted roll call noting all Council Members in attendance. To ensure public access and transparency the meeting is being livestreamed, video recorded and posted to the City's website after the meeting has concluded. 1.1 Land Acknowledgement Councillor Hickey read the Land Acknowledgement and called for a moment of reflection. The City of Saint John/Menaquesk is situated is the traditional territory of the Wolastogiyik/Maliseet.The Wolastogiyik/Maliseet along with their indigenous nelghbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands and resources. 2. Approval of Minutes 2.1 Minutes of September 20th, 2021 Moved by Councillor Radwan, seconded by Councillor Harris: RESOLVED that the minutes of September 20th, 2021 be approved. MOTION CARRIED. 2.2 Minutes of October 4. 2021 Moved by Councillor Radwan, seconded by Councillor Killen: RESOLVED that the minutes of October 41h, 2021 be approved. IO MII10 01Kalil ilk] ilk] I:40a 3. Approval of Agenda Moved by Councillor Radwan, seconded by Councillor Ogden: RESOLVED that the agenda of October 181h, 2021, be adopted with the addition of the following items: 17.1 South Willow Development Ltd. Agreement of Purchase and Sale 17.2 Malta Inc. Option Agreement 2 C.1 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 MOTION CARRIED. 4. Disclosures of Conflict of Interest Councillor Hickey declared a conflict of interest for item 10.3. —15 Broadway Avenue (3rd Reading). 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2021- 278: Proposed 2022 Common Council Meeting Schedule, Common Council approve the 2022 meeting schedule. 5.2 That as recommended by the City Manager in the submitted report M&C 2021- 276: License for Remembrance Day Minute Gun Salute — Fort Howe, The City of Saint John enter into a License Agreement with Her Majesty The Queen In Right Of Canada, as represented by the Minister of National Defence, in the form as attached to M & C #2021- 276, for the purpose of firing an Artillery Minute Gun Salute for the Remembrance Day Ceremony on a portion of PID No. 414276, known as Fort Howe, situated adjacent to Magazine Street, and further that the Mayor and City Clerk be authorized to execute the said License Agreement. 5.3 That as recommended by the City Manager in the submitted report M&C 2021-275: Bilateral Funding Agreements - Various Municipal Buildings & Related Amendments, the City enter into Agreements with the Regional Development Corporation for funding under the Canada — New Brunswick Integrated Bilateral Agreement for the Investing in Canada Infrastructure Program for the following projects: 1) "Waste water Treatment Facilities — Roof Upgrades"; 2) "Municipal Operations Complex"; 3)"Fire Station Upgrades", in the forms as presented to Council at its October 181h, 2021 meeting; and that the Mayor and City Clerk be authorized to execute the said Agreements. 5.4 That as recommend by the City Manager in the submitted report M&C2021- 279: Cleanup of Unsightly Property at 82 Victoria Street, Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, to arrange for the cleanup of the unsightly property at 82 Victoria Street, PID# 00376467. 5.5 That as recommended by the City Manager in the submitted report M&C 2021-132: Proposed Public Hearing Dates - 576-578 Fundy Drive; 461 Millidge Avenue, 1429 Loch Lomond Road, 325 Main Street and 141 Hawthorne Avenue, the public hearings for the Zoning By-law rezoning application submitted by Hazen 3 Ire COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 Investments Limited for 576-578 Fundy Drive (PID 00384909); the rezoning application submitted by John Fifield for 461 Millidge Ave (PID 00041517); and the rezoning application submitted by Michael Goldenberg and Paul Mangion for 1429 Loch Lomond Road (portion of PID 000132900) be scheduled for Monday, November 29, 2021 at 6:30 p.m. at the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. 5.6 That as recommended by the City Manager in the submitted report M&C 2021-285: Street Naming -Aviation Way, Common Council amend the list of Official Street Names and approve adding the name "voie Aviation Way". 5.7 That as recommended by the City Manager in the submitted report M&C 2021-284: Proposed Revision to Gas Detection Equipment and Service Agreement, the City enter into the revised iNet 72-month Agreement (Exchange Program) with Industrial Scientific Canada, ULC, for the hardware, service and repairs required for its gas detection program at an annual cost of $16,490.52 plus HST and that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.8 That as recommended by the Growth Committee in the submitted report M&C 2021-283: Fundy Quay Expenditure Reimbursement — Strategic Real Estate Capital Reserve, Common Council approve a budget allocation from the Strategic Real Estate Capital Reserve Fund in the amount of up to $150,972.20 to reimburse Envision Saint John for eligible expenditures related to the Fundy Quay Catalytic Project in 2021 and that the Commissioner of Finance be authorized to issue payment for eligible expenditures. Moved by Councillor MacKenzie, seconded by Councillor Ogden: RESOLVED that the recommendation set out in each consent agenda item 5.1 to 5.8 respectively be adopted. MOTION CARRIED UNANIMOUSLY. 6. Members' Comments 7. Proclamation 8. Delegations/Presentations 9. Public Hearings- 6:30pm 10. Consideration of By -Laws 10.1 Proposed Zoning Bylaw Amendment with Section 59 Conditions—110-128 Waterloo Street (3rd Reading) 4 E:3 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 Moved by Councillor Hickey, seconded by Councillor Killen: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-120 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 716 square metres, located at 110-128 Waterloo Street, also identified as PID Numbers 00013748, 55039887, 00013714, 00013730, 00013722, and 55039879, from Neighbourhood Community Facility (CFN) to General Commercial (CG), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-120 A Law to Amend the Zoning By -Law of The City of Saint John", was read in its entirety. Moved by Councillor Norton, seconded by Councillor Radwan: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-120 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 716 square metres, located at 110-128 Waterloo Street, also identified as PID Numbers 00013748, 55039887, 00013714, 00013730, 00013722, and 55039879, from Neighbourhood Community Facility (CFN) to General Commercial (CG), be read a third time, enacted and the Corporate Common Seal affixed thereto. IL ED]II10L[4L\ilk] ilk] I: 101 Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-120 A Law to Amend the Zoning By -Law of The City of Saint John." Moved by Councillor Hickey, seconded by Councillor Norton: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, hereby discharges the resolution adopted on November 1, 1999, imposed on the rezoning of a parcel of land located at 124 Waterloo Street also identified as being PID Numbers 00013706; 0013144; 00013136; 00013128 and which was made pursuant to the provisions of Section 39 of the Community Planning Act in effect at the time (RSNB 1973 as amended). MOTION CARRIED. Moved by Councillor Sullivan, seconded by Councillor Radwan: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, hereby discharges the resolution adopted on June 27, 2016, imposed on the rezoning of a parcel of land located at 112-122 Waterloo Street also identified as being PID Numbers 00013714; 00013722; 00013730; 00013748; 55039879; 5 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 and 55039887 and which was made pursuant to the provisions of Section 39 of the Community Planning Act in effect at the time (RSNB 1973 as amended). MOTION CARRIED. Moved by Councillor Sullivan, seconded by Councillor Radwan: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.2306 hectares, located at 110-128 Waterloo Street, also identified as being PID Numbers 00013706; 00013144; 00013714; 00013128; 00013136; 00013722; 00013730; 00013748; 55039879; and 55039887: a. The applicant to submit flow calculations, completed by an Engineer, to facilitate the modelling of the water usage and sewer flows. The developer shall not proceed until they have first obtained the City's written opinion that its municipal infrastructure, storm and sanitary services as well as water services, has adequate capacity to accommodate the proposed development. b. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. MOTION CARRIED. 10.2 Proposed Zoning By -Law Amendment with Section 59 Conditions — 31 Cliff Street (3rd Reading) Moved by Councillor Killen, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-121 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.39 hectares, located at 31 Cliff Street, also identified as PID Number 55221071 and a portion of PID 00014621, from Major Community Facility (CFM) to Urban Centre Residential (RC), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-121 A Law to Amend the Zoning By -Law of The City of Saint John", was read in its entirety. Moved by Councillor Hickey, seconded by Councillor Norton: 6 iN COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 RESOLVED that the by-law entitled, "By -Law Number C.P. 111-121 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.39 hectares, located at 31 Cliff Street, also identified as PID Number 55221071 and a portion of PID 00014621, from Major Community Facility (CFM) to Urban Centre Residential (RC), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, "By -Law Number C.P. 111-121 A Law to Amend the Zoning By - Law of The City of Saint John." Moved by Councillor Sullivan, seconded by Councillor Stewart: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.48 hectares, located at 31 Cliff Street, also identified as PID Number 55221071, a portion of PID Number 55226724, and a portion of PID Number 00014621: a) That the there be no net increase in the discharge of combined post development stormwater and sanitary sewer flows from the site for both minor and major storm events beyond the combined stormwater and sanitary sewer flow which currently is discharged from the site during both minor and major storm events. b) That the design of the site prepared by the developer's engineering consultant and implementation of the site servicing by the developer include the engineered design and installation of a separated sanitary and storm sewer for three catch basins located on the former St. Vincent's High School site (PID 55226724). These catch basins are Object IDs 225134, 225135, and 225136 as noted in the City's GIS system. c) That the landowner of the Cathedral site, the Roman Catholic Bishop of Saint John, undertake an engineered stormwater design and separation on the site of the existing Cathedral (PID 0014621), to eliminate 3 existing catch basins (at the rear of the Cathedral) from contributing flows to the existing sanitary sewer. These catch basins are Object IDs 225131, 225132, and 225133 in the City's GIS system. Staff recommend that this work be completed prior to occupancy of the proposed mixed -use building or 5 years, whichever is greater. There may be an opportunity to coordinate a flow reduction strategy in conjunction with the proposed development. Should the landowner be able to demonstrate to the City that these catch basins are not connected to the City's sewer system, this confirmation would satisfy the intent of this condition and relieve the landowner from any work associated with the separation of these three catch basins. d) That a Traffic Impact Statement be completed to assess the traffic impacts of the proposed development, including the proposed driveway to the site from Cliff Street, the rA 11 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 impacts of the development on the adjacent intersection of Cliff Street and Waterloo Street, and the drop off/pick up operations for the proposed daycare. If any traffic or transportation system improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. e) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted by the owner/developer's engineering consultant to the City for review and approval by the City. f) That the development and use of the parcel of land be in accordance with a detailed landscaping plan prepared and implemented by the developer that incorporates the following in addition to the requirements of the Zoning By -Law: the planting of a minimum of one tree or shrub for every 45 square metres of required front yard along the Waterloo Street frontage provided at least 50 percent of the required plants are trees, and that the landscaping plan include the retention of existing trees along the Waterloo Street frontage of the site, dependant on the condition of the existing trees. g) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features; and h) The above elevation, landscaping, and site plans be attached to the permit application for the development of the parcel of land. MOTION CARRIED. Councillor Hickey declared a conflict of interest and withdrew from the meeting for item 10.3. —15 Broadway Avenue (3rd Reading). 10.3 Proposed Municipal Plan Amendment, Zoning ByLaw Amendment and Section 59 Conditions — 15 Broadway Avenue (3rd Reading) Moved by Councillor Harris, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number C.P. 106-28 A Law to Amend the Municipal Plan By -Law of The City of Saint John", redesignating on Schedule A of the Municipal Development Plan, land having an approximate area of 0.29 hectares, located at 15 Broadway Avenue, also identified as PID 00299248, PID 00300814, and an undeveloped portion of a Public Street, from Stable Area to Employment Area; and redesignating on Schedule B of the Municipal Development Plan, land having an approximate area of 0.29 hectares, located at 15 Broadway Avenue, also identified as PID 8 12 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 00299248, PID 00300814, and an undeveloped portion of a Public Street, from Stable Residential to Commercial Corridor, be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 106-28 A Law to Amend the Municipal Plan By - Law of The City of Saint John", was read in its entirety. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "By -Law Number C.P. 106-28 A Law to Amend the Municipal Plan By -Law of The City of Saint John", redesignating on Schedule A of the Municipal Development Plan, land having an approximate area of 0.29 hectares, located at 15 Broadway Avenue, also identified as PID 00299248, PID 00300814, and an undeveloped portion of a Public Street, from Stable Area to Employment Area; and redesignating on Schedule B of the Municipal Development Plan, land having an approximate area of 0.29 hectares, located at 15 Broadway Avenue, also identified as PID 00299248, PID 00300814, and an undeveloped portion of a Public Street, from Stable Residential to Commercial Corridor, be read a third time enacted, and the Corporate Common Seal affixed thereto. IO ED]IIIf] 0KGJ\ilk] ilk] I: 101 Read a third time by title, "By -Law Number C.P. 106-28 A Law to Amend the Municipal Plan By -Law of The City of Saint John." Moved by Councillor Radwan, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-122 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an approximate area of 0.25 hectares, located at 15 Broadway Avenue, also identified as PID 00299248 and PID 00300814, from One -Unit Residential (R1) to Corridor Commercial (CC), be read. IO ED]IIIf] ►[GL\ilk] ilk] I: 101 The by-law entitled, "By -Law Number C.P. 111-122 A Law to Amend the Zoning By -Law of The City of Saint John" was read in its entirety. Moved by Councillor Radwan, seconded by Councillor Killen: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-122 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an approximate area of 0.25 hectares, located at 15 Broadway Avenue, also identified as PID 00299248 and PID 00300814, from One -Unit Residential (R1) to Corridor Commercial (CC), be read a third time, enacted, and the Corporate Common Seal affixed thereto. 9 13 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-122 A Law to Amend the Zoning By -Law of The City of Saint John." Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.25 hectares, located at 15 Broadway Avenue, also identified as PID 00299248 and PID 00300814: a. That the following land uses be prohibited: i. Bar, Lounge, or Nightclub ii. Small Recreational Vehicle Sales and Service iii. Large Recreational Vehicle Sales and Service iv. Redemption Centre v. Model Home Sales Centre vi. Service Station vii. Vehicle Repair Garage viii. Vehicle Sales and Leasing b. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features, and that such site plan incorporate the following: i. That there be no outdoor storage in the front yard; ii. That the front yard be landscaped where a fenced outdoor storage is or was located, and such landscaping be completed no later than October 30, 2022; and iii. That the storage of garbage in the front yard be enclosed in accordance with section 5.4 of the Zoning By-law. c. That the above site plan in paragraph (b) be attached to the permit application for the change of use of the parcel of land. MOTION CARRIED. Councillor Hickey reentered the meeting. 10.4 Procedural By -Law Amendment — Internal Audit Charter (3rd Readin 10 14 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 Moved by Councillor Sullivan, seconded by Councillor Radwan: RESOLVED that the by-law entitled, "By -Law Number L.G.-15 A By -Law respecting the Procedures of Common Council of The City of Saint John", adding "10) Internal Audit Charter" to Schedule "C" — Financial Policies, immediately after "9) FAS-021 Budget Monitoring Policy", be read. MOTION CARRIED. The by-law entitled, "By -Law Number L.G.-15 A By -Law respecting the Procedures of Common Council of The City of Saint John," was read in its entirety. Moved by Councillor Sullivan, seconded by Councillor Radwan: RESOLVED that the by-law entitled, "By -Law Number L.G.-15 A By -Law respecting the Procedures of Common Council of The City of Saint John", adding "10) Internal Audit Charter" to Schedule "C" — Financial Policies, immediately after "9) FAS-021 Budget Monitoring Policy", be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number L.G.-15 A By -Law respecting the Procedures of Common Council of The City of Saint John." 11. Submissions by Council Members 12. Business Matters -Municipal Officers 12.1 Presentation on District Energy System (DES) Commissioner McGovern advised the objectives of DES to address the City of Saint John Climate Change Action Plan objectives. Dr. Jamie Stephen Managing Director of Torchlight Bioresources provided an overview of the innovative approach to reduce greenhouse gas emissions while ensuring affordable energy for residents and businesses and encouraging economic development. 12.1.1 Letter of Support for the Smart Renewables and Electrification Pathways Program (SREP) application - City of Saint John District Energy System (DES) Study Moved by Councillor Harris, seconded by Councillor Radwan: RESOLVED that as recommended by the City Manager in the submitted report M&C 2021- 277: Letter of Support for the Smart Renewables and Electrification Pathways Program (SREP) application - City of Saint John District Energy System (DES) Study, Common Council provide a Letter of Support to Torch Light Bioresources, in partnership with Rathco Eng, 11 15 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 for their funding application under the Natural Resources Canada Smart Renewables and Electrification Pathways Program (SREP) to complete a detailed technical and financial study for the development of a district energy system using industrial waste heat and local renewables. MOTION CARRIED. 12.2 Presentation of Council's Priorities 2021-2025 The Mayor commented that the Council Priorities 2021-2025 were developed through several workshop settings using input from an online public survey and guided by several municipal strategic plans including Plan SJ, Play SJ, and the long-term financial plan. The Council's overall focus is on growth. S. Rackley-Roach, Director Corporate Performance, provided an overview stating achievement of the growth focus is supported by five priorities that reflect the needs and interests of the citizens: Grow, Green, Belong, Move, and Perform. As a next step, City staff will develop work plans outlining balanced actions that will be appropriately resourced to achieve Council's priorities and focus on growth. Moved by Councillor Hickey, seconded by Councillor Stewart: RESOLVED that Common Council endorse its 2021-2025 Council Priorities. MOTION CARRIED. 13. Committee Reports 13.1 Growth Committee: Ethnocultural Grant Pilot Program Moved by Councillor Killen, seconded by Councillor Radwan: RESOLVED that as recommended by the Growth Committee in the submitted report M&C 2021-282: Ethnocultural Grant Program, Common Council approve the policy statement for the Ethnocultural Grant Pilot Program as follows: The City of Saint John Ethnocultural Grant Program is established to further the City's goal in becoming the most welcoming community in Canada. The program will provide financial support for the establishment or further development of an ethnocultural community group in Saint John, which is defined by the shared characteristics by the members of the group, specifically country of origin, or ancestry. MOTION CARRIED. 14. Consideration of Issues Separate from Consent Agenda 15. General Correspondence 12 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 15.1 M.E Carpenter: MoveSJ Public Private Partnership (Recommendation: Receive for Information) Moved by Councillor Killen, seconded by Deputy Mayor MacKenzie: RESOLVED that the letter from M.E Carpenter re: Move SJ Public Private Partnership be received for information. IO [all I[0 01Kalil ilk] ilk] I:40a 15.2 Saint John Trojans Rugby Football Club (Recommendation: Refer to City Manager for Letter of Support) Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that the letter from Saint John Trojans Rugby Football Club re: Letter of Support for CPRA Application: Gender Equity in Recreational Sports be referred to the City Manager. MOTION CARRIED. 15.3 Improvements to West Trail: Request for Financial Contribution (Recommendation: Refer to Grants Committee) RESOLVED that the letter from Carrie Tanasichuk, Nick Cameron, & Dean Price re: Improvements to West Trail be referred to the City Grants Committee. MOTION CARRIED. 16. Supplemental Agenda 17. Committee of the Whole 17.1 South Willow Development Ltd. Agreement of Purchase and Sale Moved by Deputy Mayor Mackenzie, seconded by Councillor Stewart: RESOLVED that as recommended by the Committee of the Whole having met on October 18th, 2021, the City of Saint John enter into an Agreement of Purchase and Sale with South Willow Developments Ltd. in the form as attached to M&C No. 2021- 280, and further that the Mayor and City Clerk be authorized to execute the said Agreement of Purchase and Sale and any document ancillary thereto. MOTION CARRIED. 17.2 Malta Inc. Option Agreement 13 17 COMMON COUNCIL / CONSEIL COMMUNAL October 18th, 2021 / le 18 octobre 2021 Moved by Councillor Lowe, seconded by Councillor Hickey: RESOLVED that as recommended by the Committee of the Whole having met on October 18th, 2021, the City enter into an Option Agreement with Malta Inc. in the form as attached to this M&C No. 2021-281, regarding the purchase of a 30 acre +/- parcel of land in the McAllister Industrial Park and that the Mayor and City Clerk be authorized to execute the said Option Agreement and any document necessary to effect said Option. IO If] II10 01[4L\ilk] ilk] I: 10a 18. Adjournment Moved by Councillor Harris, seconded by Councillor Lowe: RESOLVED that the meeting of Common Council held on October 18th, 2021, be adjourned. IO IMI I100K4JAilk] ilk] I:40a The Mayor declared the meeting adjourned at 7:59 p.m. 14 iF:1 COMMON COUNCIL REPORT M&C No. 2021-290 Report Date October 25, 2021 Meeting Date November 01, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Acadian Games Memorandum of Understanding Amendment AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Amy McLennan Jacqueline Hamilton I John Collin RECOMMENDATION The City Manager recommends that Common Council authorize the Mayor and City Clerk to execute the amended Memorandum of Understanding in the form attached to M&C 2021-290, relating to the postponement of the Acadian Games until 2022. EXECUTIVE SUMMARY The City of Saint John, in partnership with the Town of Quispamsis, was scheduled to host the Acadian Games (Jeux de L'Acadie) in 2020. Due to the COVID-19 pandemic, the Acadian Games Society made the decision to postpone the Games until 2021 and once again until 2022. In order to confirm its endorsement of this postponement and its continued participation in 2022, the City would need to sign the attached amended Memorandum of Understanding (MOU). It should be noted that this does not entail any additional financial commitment from the City of Saint John; the payments agreed to in the original MOU have been disbursed. PREVIOUS RESOLUTION On January 29, 2018, it was resolved that Common Council authorize the Mayor and Common Clerk to sign the Memorandum of Understanding attached to M&C 2018-22 — 2020 Acadian Games MOU; and commit $19,750 in each of the 2019 and 2020 General Fund Operating Budgets toward the 2020 Acadian Games to align with terms of said Memorandum of Understanding. 11111061 -2- On April 6, 2020, it was resolved that as recommended by the City Manager in the submitted report M&C 2020-91: Acadian Games MOU Amendment, Common Council approve the recommendation to postpone the Acadian Games until 2021 and authorize the Mayor and Common Clerk to sign the amended Memorandum of Understanding attached to M&C 2020-91 relating to the postponement. REPORT The Acadian Games (Jeux de I'Acadie) started in 1971. Saint John hosted these Games in 1996 and 2010. The event typically draws approximately 1,000 athletes, along with their families, from the Atlantic Provinces. This number of visitors would result in a significant economic benefit for the region. The event format has been adjusted to welcome athletes in two waves over the course of five days (June 29-July 3, 2022) in order to minimize overall attendance numbers at any given time. The Games include track and field, mountain biking, mini handball, volleyball, soccer, badminton, and ultimate Frisbee. Cultural competitions and a demonstration sport are also included. Any activities associated with the Acadian Games will adhere to all requirements/restrictions indicated in any Mandatory Orders from the Province that may be in place at the time of the event. The City of Saint John, in partnership with the Town of Quispamsis, was scheduled to host the Acadian Games in 2020. Due to the COVID-19 pandemic, the Acadian Games Society made the decision to postpone the Games until 2021 and now until 2022. In order to confirm its endorsement of this postponement and its continued participation in 2022, the City would need to sign the attached amended MOU. This does not entail any additional financial commitment from the City of Saint John, as payments agreed to in the original MOU were already disbursed. STRATEGIC ALIGNMENT This report aligns with Council's priorities of 'Belong' by supporting quality of life through recreation and 'Grow' by providing economic benefit for local businesses. SERVICE AND FINANCIAL OUTCOMES The attached amended MOU references defined costs to the City, as well as opportunity and risk. The City contributed $39,500 toward the Games; 50% of K91 -3- that contribution ($19,750) was budgeted in each of the 2019 and 2020 General Fund Operating Budgets in order to distribute the contribution over two (2) fiscal years. In terms of overall facility use, it is anticipated that City -booked multipurpose fields will be used for soccer events and trails at Rockwood Park will be used for mountain biking events. Costs associated with preparing the City's facilities for the Games are expected to be low to nil and manageable within the existing operating budget. Arrangements were already made for the storing/repairing of benches to be used for the opening and closing ceremonies; therefore, no costs are expected with regard to that item noted in the MOU. Any receptions are scheduled to be held in Quispamsis, with associated costs covered by the Town of Quispamsis. The City would be responsible for a share of any operating deficits resulting from the Games. It should be noted that City staff have been in regular attendance at meetings of the organizing committee and have been kept apprised of the financials. Only one (1) of the previous editions of the Acadian Games resulted in a deficit and staff believes the risk of the Games incurring a deficit is very low. Additionally, the commitment from the Town of Quispamsis reduced the City's required investment; the partnership also mitigates deficit risk and profit-sharing opportunity, using a 79/21 split based on population. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The General Counsel's Office has reviewed the amended Memorandum of Understanding. ATTACHMENTS Amended Memorandum of Understanding —41" Finals of the 2022 Jeux de I'Acadie 21 JeUXde Acadie MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING MADE IN DUPLICATE BETWEEN: La Societe des Jeux de I'Acadie inc., a corporation duly incorporated under the laws of the Province of New Brunswick, having its head office at 702 Principale Street, Suite 10, Petit-Rocher, E8J 1V1 New Brunswick, hereafter referred to as "la Societe," of the first part AND: The City of Saint John, a municipality duly incorporated under the laws of the Province of New Brunswick, hereafter referred to as the "Host Municipality," of the second part. AND: The Town of Quispamsis, a municipality duly incorporated under the laws of the Province of New Brunswick, hereafter referred to as the "Host Municipality," of the third part. AND: L'Association Regionale de la Communaute francophone de Saint-Jean inc, duly incorporated under the laws of the Province of New Brunswick, having its head office at 67 chemin de Ragged Point, Saint-Jean E2K-5C3, New Brunswick, hereafter referred to as the "ARCf," of the fourth part. Whereas the Host Municipalities have met the requirements of the Societe and has been retained to organize the 41st Finals of the 2820 2024 2022 Jeux de I'Acadie (hereafter known as "Les Jeux"), For and in consideration of the mutual covenants set out herein, the above -mentioned parties agree as follows: THE MUNICIPALITIES 1� The Host Municipalities agree to sign a memorandum of understanding with the ARCf and the Organizing Committee clearly establishing the responsibilities of the latter; ➢02. rue Princinale. Suite 10. PPf t-ROrher, N8 ERt JVJ wdelacadie.org JeUXde Acadie 2) The Host Municipalities recognize that signage and running of events for the organization and holding of Les Jeux will be in French; the LL r_ k,.,akti, agree to . 4eF fpee of ehaFg a P&4 i., the Seri -'s 2-0 ❑ 2-020 2021 annual geneF-.I meeting If this meeting sho d- ho hold in thelF rnulliGipallty; 4) The Host Municipalities agree to hold a reception for dignitaries after every opening and closing ceremony of Les Jeux if this reception should be held in their municipality; S) The Host Municipalities agree to make the required sports facilities under its control available to ARCf and its Organizing Committee and to provide for their maintenance; CIVIL LIABILITY (MUNICIPALITIES) `"'+ 7) Subject to sections 6 and 26, the Host Municipalities accept responsibility for all financial implications of holding Les Jeux, including any financial deficit that may result therefrom (according to their level of involvement 79% for Saint John and 21% for Quispamsis); ARCf AND ITS ORGANIZING COMMITTEE 8) ARCf will form an organizing committee responsible for the organization of Les Jeux, which shall be incorporated as the "Comite organisateur de la 41e Finale des Jeux de I'Acadie 28 20212022 Inc." (hereafter known as the "Organizing Committee") - 4hiR f;,, F5) m the (already done) following the signing of this memorandum of understanding; 9) ARCf and the Organizing Committee agree to organize the 41st Finals of the :10:20 30:21-2022 Jeux de I'Acadie, which will be held from (5a ed!Fiesday :Puesday, juRe 24 4— cl -W' W SWRd..V, f„no 29th, 2920 i„ ly 411 2021,Wi., xe) Tuesday, June 28112022 to Sunday, July 3rd 2022 inclusive; 10) it is agreed by the parties that the ARCf and the Organizing Committee will be the representative of the Host Municipalities for the purpose of fulfilling its obligations to the organization and the holding of Les Jeux. However, ARCf and the Organizing Committee always remain responsible to the Societe for the performance of its obligations herein; 2 702, rue Principals, Suite 10, Petit -Rocker, NB F8j W1 delacadie.org JeUXde I'Acadie 11) The Organizing Committee will comprise of a representative from each of the Hosting Municipalities, among others. The choice of the other members is left up to the discretion of ARCf. The Executive Director of the Societe or his or her representative will be an ex officio member of the Organizing Committee; 12) ARCf will submit a complete organizational chart of the Organizing Committee to the Societe during the month of September 2021 following the signing of the memorandum of understanding; 13) ARCf resolves to agree to dissolve the Organizing Committee and surrender its charter before the 31th march 2023 after the official adoption by the Board of Directors of the Societe of the final report on Les Jeux and the financial statements with a review engagement. ARCf further agrees to convey to the Soci6t6 the exclusive right to use the acronym of Les Jeux; CIVIL LIABILITY 14) ARCf and the Organizing Committee accept responsibility for all legal proceedings that may arise from the organization and holding of Les Jeux, and agree to release and save harmless the Social and the Host Municipality from all responsibility or any damage that may arise therefrom, insofar as the Soci6te and the Host Municipality meet their obligations as contained herein; 15) ARCf and the Organizing Committee agree, during the month of September 2021, to provide the Soci6t6 with proof that it is insured for civil liability, naming the Soci6te the City of Saint John and the Town of Quispamsis as third party insured on the insurance certificate in the minimum amount of $5,000,000; 16) Any surplus achieved by the ARCf and the Organizing Committee shall be spent for the good of the Host Municipality in support of the Francophone schools and/or community centers, and any Francophone and/or Acadian organizations within the municipalities' limits according to their level of involvement (Saint John 79% and Quispamsis 21%). The Host Municipality will also have the option of being reimbursed for additional expenses incurred that are directly related to the administration and organization of the Finals, subject to section 6. 3 702, rue Principale, Suite 10, Petit•Roder, NB E8j 1V1 delatadie.org FINANCIAL OPERATIONS AND FUNDING ARCF AND THE ORGANIZING COMMITTEE AGREES AS FOLLOWS 17) To submit the proposed operating budget for Les Jeux to the Host Municipality and the Societe for approval on or before August 1, 2414, 2029; 2021 18) To submit any and all modifications to the operating budget to the Host Municipalities and the Soci6td for approval; 19) To participate actively on the joint committee responsible for managing the sponsorship policy of Les Jeux de I'Acadie. This committee is made up of members of the Societe and the ARCf and the Organizing Committee; 20) To cooperate with the Societe in the delivery of services related to the sponsorship of the 202A 2=, 2022 Finals of Les Jeux de I'Acadie; 21) To submit any funding projects for the approval of the Societe on or before September 1, fig, 2M, 2021 and prior to their execution; 22) Not to organize a FaislAg eampaign prior to the-24.9 �iR^c'I3�-rF Icr cu v � a Ian v � ,� ad,h Fr th vr.-^�r�-r�. 23) To submit for the approval of the Societe any applications to the governments of New Brunswick and Canada for financial assistance, whether in the form of grants, loans, projects, or other; 24) To submit for the approval of the Societe any admission fees for events related to the organization and holding of Les Jeux; 25) To pay, subject to these presents, all expenses related to the organization and holding of Les Jeux; 26) To submit for the approval of the Societe prior to its execution, any written or verbal agreement between the Host Municipalities and/or the Organizing Committee and any sponsor, service provider or other; such agreement shall comply with the sponsorship policy of Les Jeux de I'Acadie. ARCf and its Organizing Committee agree that if there is no written agreement, the content of the verbal agreement shall be conveyed to the Societe in writing; OR THE SOCIETE AGREES AS FOLLOWS 27) To allocate a grant to ARCf and the Organizing Committee corresponding to a total amount of $20,000; a) The grant will be allocated as follows: i) A first payment of 25% of the total amount by May 15 of the year of Les Jeux; ii) A second payment of 25% of the total amount by June 1 of the year of Les Jeux iii) A third payment of 25% of the total amount by July 15 of the year of Les Jeux; iv) A fourth payment of 25% of the total amount within thirty (30) days and before the 31S` of March 2023 of the adoption of the final report of Les Jeux and the audited financial statements thereof; b) The total amount of financial assistance shall be used only for the organization and administration of Les Jeux under the following budget items: athlete services, administrative services, protocol, promotion and publicity, sports programming, funding, volunteers, and general services; c) Should the Organizing Committee accumulate a surplus exceeding $10,000, it will not receive the fourth payment of 25% of the total amount of $20,000 granted by the Societe; 28) To submit to ARCf and the Organizing Committee on or before March 31, 2019, a document describing the sponsorship policy of Les Jeux de I'Acadie; to participate actively on the joint committee responsible for managing the sponsorship policy of Les Jeux de I'Acadie. This committee is made up of members of the Societe and ARCf and the Organizing Committee; 29) To provide transportation for the athletes and members of the management teams from their respective regions to the site of Les Jeux and back; 30) To pay for the cost of shirts for the delegations, certain materials, and equipment for accreditation, the flags, sports banners, Prix de I'amitie (friendship award), Prix de I'amelioration (improvement award), sportsmanship banners, and medals. ORGANIZATION AND HOLDING OF LES JEUX ARCF AND THE ORGANIZING COMMITTEE AGREE AS FOLLOWS 31) To welcome the delegations as of WedResday ju Fie Tuesday, June 28'n2022 the first day of Les Jeux. a) To accommodate and feed the athletes, members of the management teams and youth teams for the duration of Les Jeux, according to the standards and provisions submitted by the Societe and for any extension of their stay if need be, owing to uncontrollable factors. In addition, to feed the members of the Executive, committees, and permanent and temporary staff of the Societe for the duration of Les Jeux. Meals to be served by ARCf and the Organizing Committee include breakfast, lunch, supper and snack on Wednesday, breakfast, lunch, supper, and snack on Thursday, Friday, and Saturday, and breakfast, lunch, and supper on Sunday, and are at the cost of the ARCf and the Organizing Committee; 702, rue Principle, Suite 10, Petit -Rather, NB E81 141 41-1 Of Friday eVeRiRg and to feed th egi+Ri%-w+* sUPPPF OR FFida,-eve4wlff; c) To give mixed track and field athletes from Nova Scotia, Prince Edward Island and Newfoundland and Labrador a fifty percent (50%) discount on the meals from supper on Wednesday evening until lunch on Friday inclusive, 32) To provide the Societ6 with a copy of all agreements signed with different individuals, companies, and organizations relating to the organization and holding of Les Jeux when they are signed; 33) To respect the information from the Societe concerning medical services to be made available to participants; 34) To organize only the sports competitions and the cultural component of the program determined by the Societe; 35) To follow the information from the Societe concerning the regulations relating to sports competitions and sports facilities and equipment; 36) To respect the information from the Societe concerning the regulations relating to artistic disciplines and the necessary facilities and equipment; 37) To respect the information from the Societe concerning protocol policies to be followed; 38) To provide sufficient space to accommodate special guests and dignitaries of the Societe and the Organizing Committee, at least for the period preceding the opening and closing ceremonies; 39) To organize the Musee des Jeux de I'Acadie (viewing gallery for Les Jeux) and make it available to the public; 40) To submit for the approval of the Societe, any request for participation of any nature by provincial, national, or international sport, recreation or other organizations; 41) To provide the facilities required to hold sports competitions and for the cultural component according to the standards set out by the Societe; facilities will be subject to the approval of the Societe; 42) To provide any other space or site for the smooth operation of Les Jeux as set out in the "Guide de la mesure et evaluation du processus de selection de la municipalite h6tesse de la Finale des Jeux de I'Acadie"; such spaces and sites will be subject to the approval of the Societe; 43) To provide the Societe with the minutes of all meetings within seven (7) days of the meetings; 44) To present a detailed report on the status of the organization of Les Jeux to the Societe at meetings held by the Societe's Board of Directors; 45) To submit to the Societe for approval by March 1, 2019, the choice of the sport in the active living component according to the terms and conditions established by the Societe; WA 46) To submit to the Societe for approval by March 1, 2019, the choice of the second artistic discipline in the cultural component according to the terms and conditions established by the Societe; THE HOST MUNICIPALITY AGREES AS FOLLOWS: 47) To procure the equipment, materials, and athletes' benches from the previous host municipality, repair them at its expense if necessary, and use and pass them on to the next host municipality. The equipment, materials, and athletes' benches shall remain the property of the SOCItT9 by virtue of a gift by COFJA 2010 in Saint John (the Saint John 2010 organizing committee) at the SOCIETE's 2010 AGM. The Host Municipalities are responsible to pay for the transportation of the equipment, materials, and athletes' benches received from the previous host municipality, to pay for any repairs for damage to the equipment, materials and athletes' benches which occurred during transportation and to make the equipment, materials and athletes' benches available to the next Host Municipality. THE SOCIftt AGREES AS FOLLOWS: 48) To convey to the Organizing Committee at least thirty (30) months prior to the holding of Les Jeux the information concerning the necessary sports and cultural facilities; 49) To provide the official forms for compilation of the sports results at least thirty (30) days prior to the beginning of Les Jeux; 50) To provide the Organizing Committee at least thirty (30) months prior to the holding of Les Jeux with information concerning: a) The rules for sports competitions and sports equipment; b) The regulations of the cultural component and of material needs; c) Medical services to be made available to the athletes; d) Use of sponsorships; e) Protocol policies; f) Organization and general operations of the Organizing Committee (Guide d'organisation); g) Requirements for the Prix de I'amitie (friendship award); h) Requirements for the Prix de I'amelioration (improvement award); i) Requirements for the sportsmanship banners; j) Requirements for the medals ceremony; k) Requirements for writing the final report on Les Jeux; PUBLICITY AND PROMOTION 51) Negotiations with national, provincial, and regional networks for broadcasting Les Jeux on radio and television are reserved for the Societe in cooperation with the Host Municipalities; 52) ARCf and the Organizing Committee agree to submit to the Societe for approval on or before September 1, 241:9 2021, all its planned publicity, promotion, and release of information, including the logo and slogan of the 2022 Finals of Les Jeux de I'Acadie; 702, rite Principale, Suite 10, Petit•Rocher, ND EB) IV1 laj 53) ARCf and the Organizing Committee agree not to organize and hold a promotional campaign before the conclusion of the 2019 Finals of Les Jeux de I'Acadie, without the prior authorization of the Societe; 54) ARCf and the Organizing Committee agree to reserve the necessary space in the official program of Les Jeux for official documents of Les Jeux and the advertising space required for sponsors and partners of the Societe; 55) ARCf and the Organizing Committee agree to submit the official program in its entirety to the Societe for approval before it is printed. GENERAL 56) ARCf and the Organizing Committee agree to respect all decisions, policies, and procedures of the Societe in addition to what is set out in the Guide d'organisation d'une Finale (finals organizing guide), the Guide d'operation (operating guide) of the Societe, and the technical document given to them by the Societe; 57) ARCf and the Organizing Committee agree to be responsible for all equipment, materials and athletes' benches loaned by the Societe and, if applicable, agree to repair or replace said equipment, material and athletes' benches while onsite.58) 58) ARCf and the Organizing Committee recognize the Societe's right of veto over any decision made by the Organizing Committee that would be in conflict with the official regulations of the Societe and its policies and procedures. This right of veto may be exercised within fifteen (15) days of the knowledge of any decision made by ARCf and its Organizing Committee or its Organizing Committee; 59) Any issue not specified herein shall be submitted to the Societe for its approval; and the Organizing Committee agree to send the Societ6, within ninety (90) days (beginning of October 2022) following the holding of Les Jeux, a final report written according to the requirements of the Societe; 60) ARCf and the Organizing Committee agree to send financial statements to the Host Municipalities Societe in the form of, at a minimum, a review engagement, according to generally recognized accounting principles, prior to December 31, 20:20, 24 Q1, 2022; 61) ARCf and the Organizing Committee authorize the sale of promotional items of the Societe during scheduled meetings and on the sites of Les Jeux without receiving a commission or other fees; 62) The Societe will offer the advice and assistance of its staff to ARCf and the Organizing Committee for the preparation and holding of Les Jeux; 63) Any decision made by the Host Municipality, ARCf or the Organizing Committee prior to the signing of the memorandum of understanding must be submitted to the Societe for approval; 64) This memorandum may be modified with the mutual written consent of the parties; 65) The parties agree that French is the exclusive language of Les Jeux; 66) The law applicable to this contract is the law of New Brunswick, and the aforesaid contract is deemed valid and binding with respect to any other law; 702, rue Principale, Suite 10, Ncuc-Rucker, NB ESj 1V1 (506)783A207 info@)euxdelacadie.arg W jeuxdelacadieorg Wel In witness whereof, the Societe has affixed its seal and the signature of its duly authorized officer hereto this 29th day of MaFeh 201 Per. y Yves Arsenault, President La Societe des Jeux de I'Acadie Inc. In witness whereof, the Host Municipality of Saint John has affixed its seal and signature of its duly authorized directors this 29th day of Mafr' 2018 Per: Per: Donna Reardon Mayor Saint John Nouveau -Brunswick Witness Saint John Nouveau -Brunswick 702, rue PrinciVaie, Suite 10, Petit-Rocher, NB E811Y1 091 In witness whereof, the Host Municipality of Quispamsis has affixed its seal and signature of its duly authorized directors this 28th day of 114a ." X31 o Pe r: Per: Libby O'Hara Mayor Quispamsis Witness Quispamsis Nouveau -Brunswick Nouveau -Brunswick In witness whereof, ARCf has affixed its seal and signature of its duly authorized directors this 28th day 9 nn.,,,.,m Rio Per: Per: fQ4& &J Witness Saint John Nouveau -Brunswick Nouveau -Brunswick 702, rue PrinciVale, Suite 10, Petit -Roche► NB EBI 1Y7 31 COMMON COUNCIL REPORT M&C No. 2021-286 Report Date October 27, 2021 Meeting Date November 01, 2021 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. City of Saint John Race to Zero Pledge AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Samir Yammine J. Brent McGovern I John Collin RECOMMENDATION It is Recommended that Council direct the Mayor to sign on to the Cities Race to Zero pledge attached at Appendix A. EXECUTIVE SUMMARY The purpose of this report is for the City to join the Race to Net Zero in response to Council Motion on September 20, 2021: "RESOLVED that the matter Cities Race to Zero be referred to the City Manager for a staff review with a timeline of the end of October, if possible". The pledge tojoin the Cities Race to Zero clearly compliments and aligns with work already planned and it also aligns well with Council's newly adopted priority for Green — valuing the environment. More specifically, this recommended action in accordance with Council's Priorities demonstrates environmental stewardship and leadership by protecting our natural environment, it also aligns with the City of Saint John Climate Change Action Plan, Plan SJ, the Asset Management Policy and Move SJ. By joining the Race to Zero, the City of Saint John will be the first City in New Brunswick to make this pledge. See Appendix C for a list of Canadian Cities who have joined the Race to Zero. PREVIOUS RESOLUTION 1- M&C 2019-107- City of Saint John Climate Change Action Plan 2- M&C 2020-271- City of Saint John Climate Change Adaptation Plan WA -2- 3- M&C 2018-068 Update the City of Saint John Asset Management Policy to integrate climate change into decision -making about infrastructure assets, such as roads, buildings, and water and wastewater systems. REPORT Background Over the years, the City of Saint John has been a leader in climate change and has taken significant action to address demands on energy infrastructure, reduce greenhouse gas emissions, ensure community infrastructure is resilient to climate events, and support sustainability efforts through active transportation, waste reduction, transit, green infrastructure, and the care of local green spaces. The City has become a recognized leader across the country for environmental leadership and community collaboration and has won several regional and national environmental and energy awards. Additionally, the City is working closely with Saint John Energy and private businesses and companies to advance clean energy projects such as: Burchill Wind Project (42 MW) and District Energy System (DES). The City is also for example implementing a Municipal Deep Energy Retrofit Program, developing a Public Transit and Fleet Low Carbon Migration Strategy, implementing a Climate Adaptation Plan and working with Saint John Energy on residential home energy retrofit programs. The Cities Race to Zero pledge compliments and aligns with the City of Saint John Climate Change action plan. Cities Race to Zero pledge principles By joining the Cities Race to Zero, the City is pledged to do the following: 1. Publicly endorse the following Principles: a) We recognize the global climate emergency. b) We are committed to keeping global heating below the 1.5°Celsius goal of the Paris Agreement. c) We are committed to putting inclusive climate action at the centre of all a. urban decision -making, to create thriving and equitable communities for everyone. d) We invite our partners — political leaders, CEOs, trade unions, investors, and civil society — to join us in recognizing the global climate emergency and help us deliver on science -based action to overcome it. 2. Pledge to reach net -zero in the 2040s or sooner, or by mid-century at the latest, in line with global efforts to limit warming to 1.5°Celsius. -3- 3. Set an interim target to achieve in the next decade, which reflects a fair share of the 50% global reduction in CO2 by 2030 identified in the IPCC Special Report on Global Warming of 1.5°Celsius. 4. Immediately proceed to planning at least one inclusive and equitable climate action as listed on www.citiesracetozero.org that will help to place your city on a resilient pathway consistent with the 1.5°Celsius objective of the Paris Agreement and begin implementation no later than 2022. 5. Report progress annually, beginning no later than 2022, to your usual or the recommended reporting platform. Analysis As of October 18, 2021, there are 21 Cities who have joined the Race to Zero (See Appendix C for list of Cities) Additionally, FCM's Big City Mayors Caucus released a statement (See Appendix B) declaring support for the Cities Race to Zero and urging all Canadian Cities to join. City staff have reviewed various documents related to the Cities Race to Zero and have consulted with CDP (Carbon Disclosure Project —a global environmental non- profit working with over 800 cities from around the world to advance this initiative) and other municipalities that have joined this race. City staff have found that the pledge "Race to Zero" aligns with work already planned within the Council Priorities to demonstrate environmental stewardship and leadership and with the City Climate Change Action Plan objectives. See Appendix D, for more detailed analysis and evaluation of the individual pledge along with the action required to meet this pledge. STRATEGIC ALIGNMENT The Cities Race to Zero pledge is clearly aligned with work already planned and with Council Priorities, policies, and plans, namely: the Green Council priority, the City of Saint John Climate Change Action Plan, Plan SJ, Asset Management Policy and Move SJ. SERVICEAND FINANCIAL OUTCOMES The proposed pledge will not result in any significant additional resources. This pledge is aligned with the City existing climate change plan, asset management policy, Plan SJ, active transportation plan, etc. and will result in significant short and long term environmental, social, and economic benefits to the City and community at large. City staff will continue working closely with the various utilities, private sectors, community stakeholders, various levels of government -4- and government agencies to identify energy opportunities and external sources of funding to ensure the community and City's infrastructure are resilient to climate change and aligned with the federal and provincial policies and goals to reduce GHG emissions. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS City staff have reviewed various documents related to the Cities Race to Zero and have consulted with CDP (Carbon Disclosure Project - global environmental non- profit working with over 800 cities from around the world to advance this initiative) and other municipalities that havejoined this race. Staff have found that the pledge "Race to Zero" is aligned with the Council Priorities and with the City Climate Change Action Plan objectives. Additionally, Saint John Energy's leadership have reviewed the report prepared by City Staff and are supportive of the recommendation as it aligns with SJE's vision to be a utility leader supporting the transition to net zero. ATTACHMENTS Appendix A - Pledge Form Appendix B - FCM's Big City Mayors Caucus statement Appendix C - List of Cities who have joined the Race to Zero Appendix D - Evaluation/Analysis of the Pledge W English ® Save my progress and resume later I Resume a previously saved form Pledge Form On behalf of Please enter the Name of your City Please select your Country v I pledge the following: 1. Publicly endorse the following Principles: • We recognise the global climate emergency. • We are committed to keeping global heating below the 1.5°Celsius goal of the Paris Agreement. • We are committed to putting inclusive climate action at the center of all urban decision -making, to create thriving and equitable communities for everyone. • We invite our partners — political leaders, CEOs, trade unions, investors, and civil society — to join us in recognising the global climate emergency and help us deliver on science -based action to overcome it. 2. Pledge to reach (net) -zero in the 2040s or sooner, or by mid-century at the latest, in line with global efforts to limit warming to 1.5°Celsius. 3. In advance of COP26, explain what steps will be taken toward achieving net zero, especially in the short- to medium -term. Set an interim target to achieve in the next decade, which reflects a fair share of the 50% global reduction in CO2 by 2030 identified in the IPCC Special Report on Global Warming of 1.5°Celsius. 4. Immediately proceed to planning at least one inclusive and equitable climate action, as listed below, that will help to place your city on a resilient pathway consistent with the 1.5°Celsius objective of the Paris Agreement and begin implementation no later than 2022. 5. Report progress annually, beginning no later than 2022 to your usual or the recommended reporting platform. Your 1.5°Celsius target and action commitment(s) should be shared through your regular channels of reporting. If you have not reported before, you will be contacted by partners for support. Once adopted, I commit to report my target and action commitment(s) on the following platform: Please select... V . 36 In reference to Criteria 4, above, please select at least ONE inclusive climate action to commit to from the list below; if you have other actions that do not appear here, please add them in the space provided bel English CREATE A MORE INCLUSIVE SOCIETY Collect information on the needs of frontline communities (including children, workers in transitioning industries, women, refugees, etc) with respect to climate planning and/or implementation. —1 Collect spatial or disaggregated data to inform the design and/or monitor the implementation of climate actions. Demonstrate how actions contribute to delivering social and economic benefits, to reducing inequality and ® to driving a just transition for workers, through carrying out a wider benefits or equity assessments for at least 2 priority city-wide transformative climate actions. Take action to develop 15- or 30-minute neighborhoods (also known as complete neighborhoods) all ® throughout the city, where residents are able to meet most of their needs within a short walk or bicycle ride from their homes. CREATE GREEN AND HEALTHY STREETS 0 Pilot test and procure, with partners as necessary, zero emissions buses by 2025. Expand and improve walking, cycling and integrated transit access and identify potential areas for future zero emission zones by 2025. 0 Procure, with our partners, only zero emission buses from 2025. O Implement pilot measures that restrict internal combustion engines in parts of the city by 2025 and ensure that a major area of our city is zero emission by 2030. KYA English REDUCE AIR POLLUTION & ENSURE CLEAN AIR Establish baseline levels and set ambitious reduction targets for air pollutants that meet or exceed national ® commitments. These targets will put us on a path towards meeting World Health Organisation Air Quality Guidelines for particulate matter, nitrogen dioxide, ozone, and sulphur dioxide. Develop plan by 2025 to achieve pollution reductions from major sources of pollution within city/under city ® control and implementing at least one new substantive policy and programme to reduce pollution from top source. ® Before 2025, implement new substantive policies and programmes to address the top causes of air pollution emissions within our city and under our control by 2025. DEVELOP ZERO -CARBON BUILDINGS LJ Develop a roadmap to achieve net zero carbon new buildings from 2030. 0 Implement pilot efficiency programmes and incentives for building energy efficiency with tools in place that facilitate data access and data analysis (benchmarking) of building energy use by 2025. 0 Develop a roadmap to achieve net zero carbon municipal buildings by 2030 and policy approval by 2025 to deliver a commitment to own, occupy and develop net zero carbon municipal assets by 2030. O Enact regulations and/or planning policy to ensure NEW buildings operate at net zero carbon by 2030. o Benchmark building energy use in existing buildings and implementing citywide efficiency programmes with an approved roadmap to achieve all net zero carbon buildings by 2050. 0 Enact regulations and/or planning policy to ensure ALL buildings operate at net zero carbon by 2050, with a roadmap and interim emissions goals in place in 2025. M-11 English MOVE TOWARDS RESILIENT & SUSTAINABLE ENERGY SYSTEMS O Develop a roadmap to achieve 100% clean renewable electricity by 2030 and expand this to 100% renewable energy by 2050. O Lead by example with municipal renewable energy projects maximising the potential of municipal assets for onsite generation with the aim to cover municipal electricity demand by 100% renewables by 2025. O Make sure your policies follow the rule of "energy -efficiency" first so take all actions to increase the efficiency of end -use sectors. Develop financial support programs to incentivize deployment of building -scale renewables and mandate O the use of renewables through building codes, while engaging residents and other stakeholders in the process. O Incentivize large scale clean energy generation by using your purchasing power and support community energy projects. O Promote the use of clean energy sources for heating and cooling buildings. ADVANCE TOWARDS ZERO WASTE O Progressively phase out organics disposal to landfill and incinerators, ie at least 25% by 2025. O Ensure all operating and closed landfills have landfill gas capture and at least flaring (ideally local landfill gas utilization for power generation) by 2025. O Ensure all waste generated in the city is being collected and residual waste is disposed of adequately in at least an engineered sanitary landfill. Reduce the municipal solid waste generation per capita achieving at least 8% reduction in 2025, with O actions like restricting single use materials, and volume based collection fees/incentives like "Pay as you throw", enroute to 15% reduction by 2030. Reduce the amount of municipal solid waste disposed to landfill and incineration by at least 50% C:) compared to 2015 by 2030; and increase the diversion rate away from landfill and incineration to at least 70% by 2030, with actions like scaling up citywide collection with 3-stream segregate waste collection including food/recyclables/residual by 2025. 061 English CREATE SUSTAINABLE FOOD SYSTEMS O Pilot school feeding programs that align to locally relevant Planetary Health Diet by 2025. 0 Implement policies/incentives/taxes/bans that halt or prevent the nutrition transition by 2025. O Regulate or activate programs for food businesses to minimize food related carbon emissions. O Expand access for all citizens to affordable, plant -based food by 2025. C-) Create a food council/board with local stakeholders by 2025. C:) Align our food procurement (eg school feeding programs) to planetary health diet by 2030, with at least 50% of procurement expenditure aligned to the planetary health diet by 2025. O Reduce food loss and waste by 50% from a 2015 baseline by 2030, achieving at least a 25% reduction in food loss and waste by 2025. O Support an overall increase of healthy plant -based food consumption in our cities by shifting away from unsustainable, unhealthy diets by 2030. DIVEST FROM FOSSIL FUELS & INVEST IN A SUSTAINABLE FUTURE Advocate for fossil -free and sustainable finance by other investors and all levels of government, including by promoting the importance of strong, long-term climate policies and demanding greater transparency. ® Call on our pension funds to divest from fossil fuel companies and increase financial investments in climate solutions to help promote decent jobs and a just and green economy. ® Take all possible steps to divest our city assets from fossil fuel companies and increase our financial investments in climate solutions to help promote decent jobs and a just and green economy. Appendix B FCM's Big City Mayors Caucus statement October 14, 2021 The Federation of Canadian Municipalities' Big City Mayors' Caucus Chair Mike Savage issued the following statement ahead of the United Nations climate change conference (COP26): "Canada is facing a climate emergency. Whether it's wildfires, devastating flooding or fatal heatwaves, we're experiencing the climate crisis in our cities firsthand, and more action is needed. "Recognizing the urgency of the climate crisis, the Federation of Canadian Municipalities' Big City Mayors' Caucus commits to taking action to keep global warming to below the 1.5 degrees Celsius goal of the Paris Agreement. This means reducing global emissions to zero or net -zero by 2050 at the latest. In advance of the upcoming COP26, BCMC declares support for the Cities Race to Zero pledge as part of the United Nation's Race to Zero campaign and urges all Canadian cities to join Cities Race to Zero. "Solutions to cut emissions already exist within our cities. Municipalities are where roughly half of Canada's emissions are —we can't reach our national emission reduction targets without substantially reducing emissions from buildings, transportation and waste. By taking action now, we can create jobs as part of a green and inclusive economic recovery from COVID-19. With a unified resolve and coordinated action we can slash emissions and avoid the most catastrophic impacts of climate change — only if we act quickly enough. "Cities are taking action by investing in initiatives that lower emissions and increase the resiliency of communities, and we are creating jobs and building Canada's low -emission energy future. Look no further than Edmonton's Community Energy Transition Strategy, Saskatoon's Low Emissions Community Plan, Toronto's TransformTO, Montr6al's Climate Plan, Halifax's HalifACT climate plan and the seven Low Carbon Cities centres supported by FCM through funding from the Government of Canada. These local action plans and initiatives, developed through extensive community consultation, include the ingredients that will get us to net zero. Now we need to deepen the partnership with our federal and provincial counterparts to accelerate action and scale up impact. "Federal investments in public transit —including new funding in Budget 2021 for electric transit buses, long-term support for transit expansion through the Permanent Public Transit Fund, and a commitment to increase housing density through the proposed Housing Accelerator Fund —are the foundation for net -zero cities. But we can and we must do much more. With support from federal and provincial governments, cities can identify and create pathways to net zero buildings, transportation, and waste. In the near -term, this requires rapidly scaling up federal investments in proven solutions that will enable Canada to achieve its 2030 climate target, including investments in deep energy retrofits of buildings, community energy generation, zero -emission vehicles, active transportation, waste and water management, natural climate solutions and net -zero land -use planning. Beyond investment, Canada's GHG reduction plan should align investment with local and regional emission reduction strategies and integrate local GHG emissions into reporting at the national level. And collectively, the public and private sector need to continue to improve the technical capacity required to build net -zero cities. !II "Canada's mayors are committed to putting inclusive climate action front and centre when it comes to urban decision -making, to create thriving and equitable communities for everyone. It is also imperative that we don't leave communities and regions behind as we transition to net zero. Communities in energy -producing regions must be at the heart of governments' climate and energy policies. Through the work already underway by the Federation of Canadian Municipalities, we call on the federal government to implement comprehensive place -based policies and programs to ensure economic prosperity for all regions of the country as part of a transition to net zero. "As Caucus Chair I plan to represent Canadian cities at the COP26 climate conference next month, engaging with mayors from around the world who are committed to taking urgent action on the climate crisis." FCM's Big City Mayors' Caucus is the voice of 22 of Canada's biggest cities. FCM is the national voice of municipal governments, with nearly 2,000 members representing more than 90 per cent of the Canadian population _►1P Appendix C- List of Cities who have joined the Race to Zero As of October 18, 2021, there are 21 Cities who have joined the Race to Zero: 1. Ajax, ON 2. Brampton, ON 3. Bridgewater, NS 4. Burlington, ON 5. Gibsons, BC 6. Guelph, ON 7. Halifax Region, NS 8. Halton Hills, ON 9. Hamilton, ON 10. Montreal, QC 11. North Vancouver, BC 12. Marguerite-D'Youville, QC 13. Oka, QC 14. Ottawa, ON 15. Prevost, QC 16. Saanich, BC 17. St. Catharines, ON 18. St. John's, NL 19. Toronto, ON 20. Vancouver, BC 21. Victoria, BC Appendix D - Evaluation/Analysis of the Pledge The following represents an evaluation of the individual pledge along with the actions required by the City and benefits. The Cities Race to Zero pledge is community wide initiative. 1. Publicly endorse the following Principles: a) We recognize the global climate emergency. Interpretation/Rational: This principle requires the City to declare publicly global climate emergency. Council has already approved such a declaration on May 6, 2019, as part of the Climate Change Action Plan. Action: No action is required b) We are committed to keeping global heating below the 1.5°Celsius goal of the Paris Agreement. Interpretation/Rational: This principle is related to item #2 of the pledge, where the City is committed to work collaboratively with the various community stakeholders, other levels of government, private businesses, utilities, etc. to achieve net -zero by 2050. The City is already working with Saint John Energy on various clean energy and energy efficiency projects such as Burchill wind project (42 MW), Home Energy Retrofit Program, Solar Program, EV Charging Stations, etc. Additionally, the City is in the process of conducting a District Energy System (DES) study to transform heating systems in the uptown area and beyond to using renewal energy sources and waste heat, as well as the development of a Public Transit and Fleet Low Carbon Migration Strategy. These initiatives along with the City commitment to achieve corporate carbon neutral by 2040 as well as working in collaboration with the various levels of government, private sectors, community stake holders, etc. achieve net zero by 2050, should enable the City to meet this principle. It is important to note however that City cannot do this on its own as the municipality does not have the tools to commit private entities to such a target. It will be the role of other levels of government to ensure the private sector achieves this target. Action: 1) City staff to work with various community stakeholders, utilities, various levels of government, etc. to develop a pathway or action plan including cost implications to achieve the net zero target by 2050. 2) Establish a governance structure to manage/monitor the implementation of the community and corporate energy action plan in 2022 with the objective to provide financial resources (pending Council approval) in 2023 to hire a climate change coordinator to manage the new organization structure. c) We are committed to putting inclusive climate action at the centre of all urban decision -making, to create thriving and equitable communities for everyone. Interpretation/Rational: This commitment does not have any specific requirements, but it entails making efforts to ensure that planning, policy, and program development and decision -making processes are inclusive to the public. Council has already approved the following climate action items and plan: 1) Plan SJ, which recommends an integrated planning approach and promotes a more sustainable future under Plan SJ Environment and Energy Goals. 2) Asset Management Policy, which indicates climate change will be considered in any infrastructure investment decision. 3) Climate Change Adaptation Plan, which indicates that climate adaptation is considered in urban decision making. Additionally, Council has committed to Incorporate the Climate Change Adaptation Plan into the next iteration of the Municipal Plan or during the next comprehensive review. Action: No action is required d) We invite our partners — political leaders, CEOs, trade unions, investors, and civil society — to join us in recognizing the global climate emergency and help us deliver on science -based action to overcome it. Interpretation/Rational: This commitment does not have any specific requirements, but it entails making efforts to collaborate with a wide range of change makers across the community to accelerate climate action aligned with 1.5 C science -based targets. The City has collaborated with the various levels of government, community stakeholders, utilities, local partners/ organizations, private companies, industries, etc. to develop the City Climate Change Action Plan, Burchill project and DES. The City will continue engaging local partners/organizations, etc. to collaborate to develop the :111 pathway or plan to net -zero and other climate change initiatives. It is important once again highlight that City cannot do this on its own as the municipality does not have the tools to commit private entities to deliver on implementing science -based action. It will be the role of other levels of government to ensure the private sector implements. Action: 1)City staff is to continue engaging local partners/organizations, etc. to collaborate to develop the pathway or plan to net -zero and other climate change initiatives. 2. Pledge to reach (net) -zero in the 2040s or sooner, or by mid-century at the latest, in line with global efforts to limit warming to 1.5°Celsius. Interpretation/Rational: See principal b) above. Action: Similar to the principle therefore See principal b) above. 3. Set an interim target to achieve in the next decade, which reflects a fair share of the 50% global reduction in CO2 by 2030 identified in the IPCC Special Report on Global Warming of 1.5°Celsius. Interpretation/Rational: This pledge is community wide. The City is required to set an interim target which reflect a fair share of the 50% global reduction in CO2 by 2030. However, there is no specific target at this time, we will identify the interim target during the development of the pathway or plan or roadmap to achieve the net zero by 2050. We will use science -based climate targets, a guide for cities, which includes a number of science -based methodologies to consider as we continue to develop our path to 2030 and 2050. Council has already approved Community GHG Emission Target of 9% by 2025 and 18% by 2035, below 2015 levels. Staff will consider implementation of the Burchill Wind project, DES, Home Energy Retrofit Program, active transportation improvements, etc as it works to identify any further interim targets. Action: No Action is required. 4. Immediately proceed to planning at least one inclusive and equitable climate action as listed on www.citiesracetozero.org that will help to place your city on a resilient pathway consistent with the 1.5°Celsius objective of the Paris Agreement and begin implementation no later than 2022. Interpretation/Rational: Over the years, the City of Saint John has made significant reduction on their GHG emission regarding their municipal and water facilities. Many programs and energy initiatives were implemented on over 100 buildings, which have resulted in approximately 11,000 tonnes of CO2 or 40% reduction below 2000 levels. Additionally, Council has approved as part of the Climate Change Action Plan, that the City of Saint John Corporate Operation be Carbon Neutral by 2040. Furthermore, the City of Saint John has received funding from the federal government for their Municipal Deep Energy Retrofit Program and staff are working with Saint John Energy on the Burchill Wind Project which will offset GHG emissions that cannot be attained by the City energy efficiency program. This commitment of achieving net zero carbon for municipal buildings by 2030 will result in significant environmental and economic benefits to the City with an approximately $5 Million annual energy saving by 2030. These initiatives will enable the City to meet this pledge. Action: No Action is required 5. Report progress annually, beginning no later than 2022, to your usual or the recommended reporting platform. Interpretation/Rational: This item will require the City to report publicly on their climate change progress using a recognized Global Climate Action Portal such as CDP. The City of Saint proactively joined the CDP in July 2021 and immediately began reporting their progress annually, a significant step in open data and full transparency of the City's climate change progress. Action: No Action is required. !Vl COMMON COUNCIL REPORT M&C No. 2021-288 Report Date October 25, 2021 Meeting Date November 01, 2021 Service Area Utilities and Infrastructure Services His Worship Mayor Donna Reardon and Members of Common Council SUBJECT. City Market Tower Elevator Maintenance Agreement AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jason Barton Samir Yammine/J. Brent McGovern John Collin RECOMMENDATION It is recommended that the City of Saint John enter into a preventative maintenance and inspection services agreement with CKG Elevator Ltd for the elevator located at the City Market Tower; and that the Mayor and Common Clerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY The purpose of this report is to seek Common Council's approval to enter into an agreement with CKG Elevator Ltd. for the preventative maintenance and inspection services of elevating equipment located at the City Market (one elevator). Execution of the work under these agreements will ensure routine inspection, testing, preventative/protective maintenance, and permitting is completed as required for compliance with the National Building Code of Canada, the Elevators and Lifts Act (R.S.N.B. 1973, c. E-6), and CAN/CS B44 Elevator Safety Code. The total annual cost of this preventative maintenance and inspection services agreement is $3,600.00 plus HST and has been included in the operations budget of the Facility Management Division accordingly. PREVIOUS RESOLUTION N/A REPORT The following is in addition to the information contained in the Executive Summary of this report. !E:3 -2- There are currently seven (7) City -owned facilities containing elevating devices, including eight (8) elevators and three (3) escalators. The elevators and escalators provide barrier -free accessible access, in addition to convenient access through the facilities. In addition to keeping the elevating devices in service and in a good state of repair, routine inspection, testing, preventative/protective maintenance, and permitting is required for compliance with the National Building Code of Canada, the Elevators and Lifts Act (R.S.N.B. 1973, c. E-6), and CAN/CS B44 Elevator Safety Code. The maintenance agreement attached hereto includes all work required to achieve compliance with applicable National and Provincial codes and regulations, as well as routine preventative maintenance, inspection and testing services in accordance with industry standards and procedures. This agreement does not include planned upgrades or work outside of regular business hours. This work would be completed at an additional cost, only upon approval from the City of Saint John. Equipment manufacturer varies by facility, as does the contractor. In general, CKG Elevator has worked on the respective elevating device since the equipment was originally installed, thus, they are very familiar with the equipment identified (i.e., maintenance history, installation, same as equipment manufacturer, etc.). Elevating device equipment is generally proprietary to the equipment manufacturer (e.g., Otis, Thyssen Krupp), although some aftermarket parts are available. In cases of proprietorship, our procurement policy allows us to direct engage. Staff of the Facility Management Division believe it is in the City's best interest to continue to direct engage CKG Elevator due to their knowledge associated with the maintenance history of the elevating device equipment. STRATEGIC ALIGNMENT The elevator maintenance agreements are vital to the protection of the quality and integrity of these assets. In addition, routine inspection, testing, preventative/protective maintenance, and permitting are required for compliance with applicable National and Provincial codes and regulations SERVICEAND FINANCIAL OUTCOMES The total annual cost of the work associated with the attached agreement with CKG Elevator for the preventative maintenance and inspection services of elevating equipment located at the City Market is $3,600.00 plus HST. This cost is a planned expenditure and has been included in the operations budget of the Facility Management Division accordingly. -3- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS In preparation of this report, Asset & Energy Management received input and assistance from the General Counsel Office (review of agreements) and the Supply Chain Management (procurement policies). ATTACHMENT Full Maintenance Agreement (CKG Elevator Ltd.) 67i] October 12, 2021 FULL MAINTENANCE AGREEMENT Quotation #SRE 2021 - 1879 City of Saint John 15 Market Square Saint John, NB E2L 4L1 (Herein after referred to as the PURCHASER) CleG E L E V A T O R {KG Elevator Ltd. 70 MacDonald Avenue Dartmouth, Novo Scotia 13381 V8 902-468.6006 909-468.5549 Nx) 800-372-4433 CKG ELEVATOR herein after referred to as the COMPANY, offers to perform maintenance service described in accordance with the terms and conditions contained herein; LOCATION OF WORK: City Market Tower / 47 Charlotte Street, Saint John, NB TYPE OF EQUIPMENT: (1) 1200lbs, 4 stops MRL Traction Passenger Elevator D.O.L INSTALLATION NO(S): #320 DESCRIPTION OF SERVICES: To protect your investment and to ensure optimum reliability of the elevators, CKG proposes regular inspections will be performed under a CKG Elevator Full Maintenance Contract. All required oiling, greasing, cleaning, and adjustments of the elevator equipment will be provided during our inspections based on the elevators demand. CKG, will make repairs to the machines, motors, controllers and any other related elevator components as a result of normal wear and tear; replacing parts where required. The Company will also perform the following: ➢ Equalize the tension of the elevator hoist cables and such cables will be renewed as often as required to maintain an adequate factor of safety as defined in the CAN/CSA B44 Elevator Safety Code. ➢ Electrical traveling and conductor cables will be inspected at regular intervals for wear and replaced as required. ➢ Guide rails will be kept clean and properly lubricated, guide shoe liners will also be renewed as required to assure smooth and quite operation. In the event roller guides exist, new rollers will be installed as required to assure smooth and quiet operation. ➢ Regular examination of the over speed safety governor and all safety equipment will be preformed ➢ Regular Examination of the Door Locks and Door Operation. ➢ Regular Examination of the elevator controller and safety systems. ➢ General Housekeeping of the pit, shaft and machine room. ➢ A Condition Report on your equipment is included as part of this full maintenance contract as well —this report is required by the Province of NB ➢ 24/7 Phone monitoring of both of the elevator phones. 51 www.ckggroup.ca 2 SERVICES EXCLUDED: The following items and work are excluded from this contract, all brass and brass finishes and polishing thereof, car flooring, cleaning or waxing of car floor, refinishing, repair or replacement of the interior of the elevator cab, door panels, door sills, door frames and trim, hoist way enclosure, car light bulbs and florescent tubes. ➢ We assume no responsibility for the repair or replacement of the cylinder, plunger, buried piping and conduits on holed hydraulic elevators under this contract. ➢ We assume no responsibility for the replacement of obsolete parts. ➢ Elevator and escalator finishes are not covered under this contract. ➢ Elevator interiors including, floor coverings, panels, and lights are not covered under this contract. ➢ The owners assumes responsibility for all cost to correct Dept of Labors Inspection deficiencies unless the items cited are included as part of our maintenance contract. ➢ Our contract does not include elevator telephones which have been installed by others, heat sensors, intercoms, smoke sensors, communication equipment, or safety communication equipment. The Company will not be responsible under this contract to renew or repair any parts or equipment of elevators or escalator when such renewals or repairs are made necessary by reason of negligence or misuse by others, or by any cause whatsoever beyond the control of the Company. Only equipment and parts requiring replacement as a result of normal wear and tear will be replaced under this contract. The Company shall not be responsible to install any equipment, part or make alterations to the existing equipment which may be recommended or directed by insurance companies, Government, Provincial, or Municipal Departments except where such recommendations or direction is related directly to the service performed by the Company hereunder. Service work or repairs are subject to charges at our preferred posted rates. All work by CKG to be deemed outside the full maintenance contract scope of work i.e. vandalism, fire, flood, acts of god, elevator safety code changes, etc. must be authorized by the Owner prior to commencing. REPAIR WORK: Any work performed on the existing equipment identified within this contract including but not limited to adjustments, upgrades, repairs, modifications or alterations shall only be performed by CKG Elevator for the entire duration of this contract. Should any adjustments, upgrades, repairs, modifications or alterations and/or replacement parts not be covered under the terms and conditions of this agreement, separate pricing will be provided at your preferred service hourly rates and the price mutually agreed to with the owner and/or property management company representative. TERMINATION OF CONTRACT BY THE COMPANY: Should the Company in its sole discretion determine that the elevator is unsafe and its use should be discontinued, written notice specifying the reason for the Company's opinion will be given to the Purchaser and if the Purchaser does not agree to carry out the required repairs or replacement immediately, the Company shall be entitled to terminate this contract without further notice to the Purchaser. 61 3 SALE, ASSIGNMENT AND SUCCESSION: In the event that you sell the building or your interest is terminated you agree to assign the Contract to the new owner or successor and to cause the new owner to assume your obligations under this agreement. If the new owner or successor fails to assume your obligations under the Contract, then you agree to pay to CKG all sums due for the unexpired Term. WIRING DIAGRAMS: The Purchaser is responsible for providing a complete set of electrical drawings of the elevator control system and related equipment to the Company for the units not manufactured by CKG. Failure to do so could result in the termination of this void our agreement, without penalty by the Company. EQUIPMENT SERVICE TOOLS: Should your unit require specialized service tools to diagnose, troubleshoot, or maintain you agree to provide these tools at no cost to CKG Elevator, Ltd. FORCE MAJEURE: The Company shall not be liable for any damages resulting from the failure of the Company to perform the maintenance service described herein when such failure is due to strikes, labour disputes, whether involving the Company's employees or otherwise, accidents, fire, acts of god, or any other cause whatsoever beyond the Company's control, whether similar to the above or otherwise. PRICE OF SERVICE: Three Hundred Dollars.................................................xx/100 ($300.00) per month, plus HST. ***Our price includes Cat 1 testing, however, Cat 5 is extra as noted below*** If applicable, the Purchaser will be responsible for all costs associated with category 5 testing. Newly adopted 2016 B44 safety code: 8.6.5.16 - Cat 5 - $3,500.00 per elevator, performed every 5 years As a result of the potential destructive nature of the Annual or 5 Year test as required, the customer agrees to hold CKG Elevator Ltd harmless from any loss, damage or claim for damages or third -party injuries connected with these tests. Further, damages caused by the tests is the responsibility of the customer and is outside the scope of this maintenance contract. The above price is subject to acceptance within ninety (90) days from the date of submission. Any tax increase and/or new taxes imposed by law enacted after this contract is executed shall be paid by the Purchaser. The Purchaser agrees to make payment to the Company for the services specified in accordance with the price shown above and any adjustments thereto. Invoices are payable upon presentation. Interest at a rate of 2% per month shall be charged on invoices over thirty (30) days. In the event any payment is not received when due, the Company shall be entitled to terminate this contract without further notice. wwwAggroup.ca 6V m DURATION: The term of this contract will be: 5 years beginning on the commencement. The contract will automatically be renewed at each fifth anniversary for an additional 5 years unless terminated by either party by giving written notice to the other party at least 90 days prior to the end of the then current Five -Year term. PAYMENT TERMS: Quarterly payments in advance. PRICE ADJUSTMENT: It is agreed that the contract price may be adjusted annually for labor increases at a rate of 3%. HOURS OF WORK: It is agreed that all work to be performed under this contract shall be done during normal working hours of a normal working day. Callback service, excluding travel time and mileage if required will also be provided under this contract during normal working hours of a normal working day. Overtime service work and callbacks will be available at the Company's overtime rates and rules will apply to such work in addition to the contract price quoted herein. Our "Preferred Customer" base rate for overtime callbacks is included in our price while the premium (overtime) portion will be paid by the Owner. Premium Billing Rates for Overtime Service Calls and Callbacks are as follows below: • Monday to Friday after 4:30 pm our rate is: $175.00 per hour, plus HST • Saturdays: $200.00 per hour, plus HST • Sundays and Holidays: $225.00 per hour, plus HST EFFECTIVE AND ANNIVERSARY DATE: October 13, 2021 The acceptance of this offer by the Purchaser constitutes a contract between the Company and the Purchaser. Presented by: Steve Riley: Accepted by: Corporate Name: Address: Name / Title: Signature: Date: Date: wwwAggroup.ca 6'i! 5 BILL TO INFORMATION: Company Name: Address: City: Province: Postal Code: ACCOUNTS PAYABLE CONTACT: Name: Phone Number: Email: PURCHASE ORDER CONTACT, IF REQUIRED: Name: Phone Number: Email: 6191 COUNCIL REPORT M&C No. 2021 - 297 Report Date October 27, 2021 Meeting Date November 01, 2021 Service Area Corporate Services Her Worship Noade Reardon and Members of Common Council SUBJECT. Microsoft Custom Security Workshop OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeatC Manager Sarah Ranson Stephanie Rackley-Roachn Kevin Fudge Collin RECOMMENDATION The City Manager recommends that the Mayor and City Clerk be authorized to execute the Statement of Work from Softchoice for the Microsoft Custom Security Workshop. EXECUTIVE SUMMARY Softchoice, the City's Microsoft representative, has offered to work with the Information Technology team under the current Enterprise Agreement to provide a custom designed workshop on Microsoft security at no cost to the City. The Statement of Work document must be executed to begin the design process. PREVIOUS RESOLUTION On June 8, 2020 That as recommended by the City Manager in the submitted report M&C 2020-87: Microsoft Business and Services Agreement —Contract Renewal, Common Council adopt the following: 1. The City enter into a three (3) year term Enterprise Enrollment Agreement with Microsoft Corporation for Volume Licensing Renewal of Microsoft's software as outlined in the forms attached to M&C 2020- 87 and; 2. That the Mayor and Common Clerk be authorized to execute the necessary documents from Microsoft (submitted). 67� -2- REPORT Through the City's Microsoft Enterprise Agreement, Softchoice works with the Information Technology team to provide training and licensing support on Microsoft systems configuration and products. There is an opportunity for the Information Technology team to receive a custom designed workshop on Microsoft security. The workshop is funded by Microsoft, and is offered at no cost to the City. The attached Statement of Work document must be executed to begin the design process and schedule the workshop. STRATEGIC ALIGNMENT As outlined in Council Priorities, the City supports opportunities for cost sharing to effectively deliver public services. The Information Technology team supports every service area in the City, including Police, in their delivery of service to the citizens of Saint John. SERVICEAND FINANCIAL OUTCOMES The workshop will help the Information Technology team enhance the safeguarding of critical technical systems and data. The workshop is free of charge through Microsoft, with no additional costs required. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS General Counsel Office has reviewed Softchoice's Statement of Work and is supportive of the recommendation. Supply Chain Management has been consulted and is supportive of the recommendation above. ATTACHMENTS Statement of Work Microsoft Custom Security Workshop 6'tl J SORfiChOiCe Statement of work Fixed Price Prepared by Brent Steeves October 25, 2021 Microsoft custom Security Workshop City of Saint John External ID #: 7000039962 SOW Review No: Q-784224 City ofSaint John : Microsoft Custom Security Workshop h GENERAL INFORMATION OUR UNDERSTANDING OF YOUR NEEDS ........... PROJECT SUMMARY ............................................................. PROJECT SCOPE ...................................................................... CONDITIONS FOR PROJECT DELIVERY ................ CUSTOMER RESPONSIBILITIES ................................... FEE SCHEDULE .......................................................................... TRAVEL AND LIVING EXPENSES ................................. PROJECT COMMENCEMENT .......................................... CANCELLATION AND RESCHEDULING ................... CHANGE REQUESTS ............................................................. CONTACT DETAILS ................................................................. PAYK8ENTTERKAG..................................................................... u"mchom" Page ucvn Do not copy or release without the express written authorization mSoftchoice. City of Saint John: Microsoft Custom Security Workshop General information City of Saint John ("Customer") and Softchoice LP, by its general partner Softchoice Corporation ("Softchoice") have entered into this Statement of Work ("SOW") dated as of the last signature date below, pursuant to: (a) the current Master Services Agreement between Customer and Softchoice (the "MSA"); or (b) where a MSA has not been entered into between Customer and Softchoice or is expired or terminated, the terms and conditions set out at http://www.softchoice.com/legal/msa, (in each case the "Agreement"). This SOW shall govern and supersede any terms and conditions stated on any purchase order submitted by Customer for the Services or Deliverables. Our understanding of your needs Customer and Microsoft had a discussion and found a need for Microsoft security workshop. As a partner Softchoice has been recognized to perform the one -day workshop on Microsoft Security. This is a Microsoft funded program facilitated by Softchoice. Project summary Activities included in this module will help Customer understand their current security posture. It will also help Customer understand the progress they can make in the future to improve their security posture. By attending the workshop Customer can: • Identify current, ongoing risks to the cloud environment • Walk away with actionable next steps based on the specific needs and objectives • Document security strategy for the benefit of key stakeholders • Better understand how to accelerate security journey using the latest tools Project scope Softchoice will provide consulting services for Customer to ensure the services and deliverables outlined in this SOW are met. Scope Of the Workshop Softchoice proprietary & confidential information. Page 3 of 11 Do not copy or release without the express written authorization of Softchoice. Version 4.7.1—10/1412021 60 City of Saint John : Microsoft Custom Security Workshop .h &fttvem The standard scope of the engagement includes: • Deep analysis from Threat Check of cyberattack threats found targeting your organization • Actionable recommendations to help immediately mitigate the identified threats • A detailed assessment of your IT and security priorities and initiatives, direct from cybersecurity pros • An inside look at Microsoft's holistic approach to security, and how it relates to your organization including Sentinel for Azure • Demonstrations of integrated security, including the latest tools and methods including Sentinel for Azure • Long-term recommendations from Microsoft experts about your security strategy, with key initiatives and tactical next steps Out of scope The standard scope of the engagement excludes: • Exploration of Microsoft Secure Score beyond the "Identity" category. • Configuration of tools beyond the guidance provided in this document. • Automatic upload of firewall or proxy server logs to Microsoft Cloud App Security (through Log Collector) or obtaining information based on integration of Microsoft Cloud App Security with Microsoft Defender ATP. • Design and planning sessions on topics beyond what is described in this document. • Presentations, demos, and discussions beyond what is described in section 3.4 Workshop Day. Customer Requirements Successful delivery of the engagement is dependent on the customer's involvement in all aspects of the engagement. The customer must ensure that accurate and complete information is provided in a timely fashion as needed, that appropriate resources are committed, and that any activities are completed in a timely and effective manner. NOTE: This section describes the customer requirements applicable to the overall engagement. Additional requirements specific to the activities will be outlined in the individual sections below. The customer will need to perform the tasks, provide the resources, and take ownership of the following activities: The customer will need to provide adequate access to the necessary personnel needed to successfully complete the engagement, including: a. A customer project manager responsible for the overall coordination and for scheduling logistics. Softchoice proprietary & confidential information. Page 4 of 11 Do not copy or release without the express written authorization of Softchoice. Version 4.7.1—10/14/2021 61 City of Saint John: Microsoft Custom Security Workshop b. IT object owners for identity and security during all phases of the assessment. c. An Executive Sponsor. • The customer will provide the following to the resource delivering the workshop: • Access to any relevant documentation. • Network connectivity, adequate workspace, parking permits, building access, and appropriate identification badges within the first day of project the onsite workshop. • Appropriate -sized room with whiteboard and projector for knowledge transfer sessions. Project coordination Softchoice will perform the following as part of this Statement of Work: ■ Internal/Customer kickoff ■ Resource coordination and scheduling ■ Change management (if required) ■ Project acceptance and closure Customer will be responsible for: ■ Detailed project planning and project schedule management • Risk Identification and Mitigation planning ■ Project status meetings ■ Schedule monitoring and reporting Project deliverables 1. Softchoice will set and confirm that Claimed Partner of Record (CPOR) and Partner Access Link (PAL) is entered correctly within Customer tenant(s). 2. Customer Questionnaire (Microsoft format) 3. Pre -engagement call 4. One day technical workshop 5. Results and Next steps document (Power point presentation on Microsoft format) Exclusions from scope Anything not specifically stated in the Project Scope section or any reallocation of a task from Customer to Softchoice is considered outside the scope of this SOW and will require a Change Request to be agreed upon by both parties. This will likely impact the cost and timing of this project. Softchoice proprietary & confidential information. Page 5 of 11 Do not copy or release without the express written authorization of Softchoice. Version 4.7.1—10/14/2021 62 City of Saint John : Microsoft Custom Security Workshop Conditions for project delivery Softchoice and Customer agree that these conditions are required for the project to be executed within the time and budget stated: Location and hours 1. The SOW is for work performed during regular business hours Monday through Friday, 8:30 am-5:30 pm (in the jurisdiction in which the Services are performed). 2. All work will be performed remotely, unless otherwise agreed to by the Parties. General conditions 1. Softchoice will be entitled to rely upon any routine instructions, authorizations, approvals or other information provided to Softchoice by Customer. 2. Any delays, errors or omissions that impact this SOW will be accounted for via a Change Request. The price and impact of each Change Request will be mutually agreed upon by the Parties. 3. Any errors, incompatibilities, or defects in Customer's software, hardware or systems or any third -party products that effect this SOW will be addressed through a Change Request. 4. The Services do not include the provision of and cost for third -party products, third party technical support calls/ticket submission and support agreements with third party vendors. 5. Softchoice shall not be responsible for any modifications or alterations in respect of a Service or Deliverable made by parties other than Softchoice. 6. This SOW shall expire 60 days from the SOW date listed on the cover page, unless otherwise executed. Customer responsibilities Customer agrees that failure to deliver any of these responsibilities will impact the project's commercial structure, which may include adjustments in time, scope, or both. Customer shall: Working environment 1. Provide adequate working space at Customer's site where required. 2. Provide necessary system access for Softchoice personnel, including remote access where required. 3. For onsite services, Customer will ensure it follows best practices and health and safety guidelines as required in its jurisdiction in respect of preventing and/or reducing the risk of Covid-19 transmission. Customer will inform Softchoice of Customer's health and safety requirements that it requires Softchoice personnel to comply with, in writing in advance or upon SOW signature. Softchoice will use commercially reasonable efforts to follow such requirements in assigning personnel to perform Services onsite, and Customer understands that the project's timeline may be impacted as a result. Softchoice proprietary & confidential information. Page 6 of 11 Do not copy or release without the express written authorization of Softchoice. version 4.7.1—10/14/2021 63 City of Saint John: Microsoft Custom Security Workshop 41 S©fb:twm 4. Assume all responsibility for site preparation, including space, cabling and electrical requirements. Availability of resources 1. Once scheduled, Customer resources will be available when required. Failure to comply may affect Softchoice resource availability, cause additional project expenses, or both. 2. Customer is responsible for the delivery of all project prerequisites prior to the initial project kick off meeting. Communication 1. If Customer is not able to provide project prerequisites or Customer resources, Customer is responsible for cancelling any scheduled meeting 24 hours in advance. 2. Provide Softchoice with the information it reasonably requires to perform the Services. 3. Designate a Customer Primary Contact who will be the focal point for a SOW and who shall have the authority to act on Customer's behalf. Customer's Primary Contact will remain engaged in the project and will act as Customer's single point of escalation for the project. 4. Notify Softchoice of any relevant issues of which Customer is aware that will impact the Services. Failure to do so may result in a Change Request and additional costs outside of this SOW. Technology 1. Perform all appropriate backups and be solely responsible for its data, including taking sufficient steps to protect itself against loss or corruption of data. 2. Designate Softchoice as Claimed Partner of Record ("CPOR") and enable Partner Access Link ("PAL") as soon as access is granted for all Microsoft 365 and Azure subscriptions where migration or deployment work is to be done. For Azure subscriptions, subscription IDs and the number of migrated VMs and databases will be reported to Microsoft. Softchoice proprietary & confidential information. Page 7 of 11 Do not copy or release without the express written authorization of Softchoice. Version 4.7.1—10/14/2021 64 City of Saint John : Microsoft Custom Security Workshop _,'-- T. _-_ Softchoice shall provide Customer the Services on a Fixed Price basis. Any changes to the scope and/or budget will be handled by Softchoice`s change management process as explained below. Professional Services $ 10,000 Less: Microsoft Cloud Accelerator Workshop $ 10,000 Total* $0 *Exclusive of any applicable taxes. All currency is in CDN funds. Note: The deliverable will be covered with Microsoft funding of $10,000 US, which is approx. $12,344 CAD Microsoft Programmatic Services Funding This Fee Schedule presumes the successful redemption of Microsoft Programmatic Services funding. Successful redemption of this funding requires the specified timeframe and providing required deliverables to be met which are outlined in this statement of work. If those conditions cannot be met or if the Microsoft funding is rescinded or exhausted, Customer will assume the payment responsibility equivalent to the funds described. In the event that the Microsoft Programmatic funding for this Statement of Work requires a purchase order to be issued by Microsoft to Softchoice, no work shall commence until Softchoice has received the purchase order. For any onsite services that require travel in excess of eighty (80) km and upon written Customer approval, reasonable and customary travel and living expenses shall be invoiced at actual cost. Project commencement: Softchoice shall make all reasonable efforts to begin project services within four (4) weeks from the SOW execution date. Services are scheduled by the assigned Softchoice Project Coordinator or Project Manager after the SOW has been fully executed. Softchoice proprietary & confidential information. Page 8 of 11 Do not copy or release without the express written authorization of Softchoice. r G Version 4.7.1 — 10/14/2021 UJ City of Saint John : Microsoft Custom Security Workshop Cancellation and reschedulin Once a start date for the services being provided under this SOW has been agreed upon in writing by Customer and Softchoice ("Project Start Date"), Customer may change the Project Start Date without penalty upon written notice to Softchoice, if such notice is received more than five (5) business days prior to Project Start Date. If Customer changes the Project Start Date five (5) business days or less prior to the Project Start Date, Customer agrees to pay Softchoice the full price of the services that were scheduled for the week following the Project Start Date. Customer may cancel the Services without penalty upon written notice to Softchoice upon five (5) business days' notice. Customer agrees to pay Softchoice for all Services performed, and all costs and expenses incurred up to the effective date of termination. If applicable, Customer agrees to pay for any penalties or rescheduling fees for any airline tickets, hotels, or any other travel commitments made based on the Project Start Date that result from Customer's change of the Project Start Date or cancellation of the Services, that are not reasonably avoidable by Softchoice. Change requests The fees quoted are based on Softchoice executing the services on a specific, mutually agreed upon, schedule that allows both Softchoice and Customer reasonable time to perform their tasks. Any deviation from the scope or schedule could result in corresponding changes to the estimated price, dates, responsibilities, or other provisions of the project. Changes that have material impact to any of the foregoing will be accommodated with a Change Request form or a separate SOW as deemed appropriate by both parties. Softchoice will make reasonable efforts to mitigate the costs associated with the change, with Customer bearing only that portion of costs that cannot be mitigated or otherwise avoided. Softchoice proprietary & confidential information. Page 9 of 11 Do not copy or release without the express written authorization of Softchoice. rr Version 4.7.1—10/14/2021 U V City of Saint John: Microsoft Custom Security Workshop sawhoioe Contact details Services Work Address or Remote 15 Market Square — 9th Floor P.O. Box 1971 City, Province, Postal Code Saint John, NB, E21- 41-1 Customer Primary Contact Sarah Ranson Title IT Manager Phone Number 506.721.0496 Email Address sarah.ranson@saintjohn.ca Customer Signing Authority Contact Email sarah.ranson@saintjohn.ca Softchoice Manager, Professional Services Jill Crowley Softchoice Account Manager John Brawley Payment terms Services performed under this SOW will be invoiced according to the milestones outlined in the fee schedule above. All invoices and billing correspondence shall be sent to Customer's designated billing contact below: Billing address: Name Sarah Ranson Street Address 15 Market Square — 9th Floor P.O. Box 1971 City, Province, Postal Code Saint John, NB, E21- 41-1 Phone Number 506.721.0496 Email Address sarah.ranson@saintjohn.ca Softchoice proprietary & confidential information. Page 10 of 11 Do not copy or release without the express written authorization of Softchoice. r Version 4.7.1—10/14/2021 U City of Saint John: Microsoft Custom Security Workshop Approvals Both parties warrant and represent that they have authority to execute this SOW on behalf of their respective companies and bind them to the obligations stated within and under the Agreement. City of Saint John BY: PRINT: TITLE: DATE: (AUTHORIZED SIGNATURE) PO # (billing ref. #): (Please indicate 'NA" if not applicable) Softchoice LP, by its general partner Softchoice Corporation BY: PRINT: TITLE: DATE: (AUTHORIZED SIGNATURE) ***This signed document must be sent back in its entirety (not just the signature page) *** Softchoice proprietary & confidential information. Page 11 of 11 Do not copy or release without the express written authorization of Softchoice. G o Version 4.7.1—10/14/2021 68 COMMON COUNCIL REPORT M&C No. 2021-295 Report Date October 27, 2021 Meeting Date November 01, 2021 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Virtual Public Information Session: Candlewood Lane — Sewer Separation AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Susan Steven J. Brent McGovern / Michael Baker John Collin RECOMMENDATION It is recommended that this report be received and filed. EXECUTIVE SUMMARY The purpose of this report is to inform Common Council of a Virtual Public Information Session that will be held in relation to the Candlewood Lane — Sewer Separation project. A project designed to make best use out of the existing infrastructure. PREVIOUS RESOLUTION August 19, 2019 (M&C 2019-203); 2020 and 2021 General Fund Capital Programs approved REPORT I:%LyCCel:Zi11J►101 The approved 2020 General Fund Capital Program included funding for Millidgeville Inflow and Infiltration Reduction. The intention of this project was to focus on Millidgeville and find locations where the City can prevent stormwater from entering the sanitary sewer by eliminating inflow and infiltration (I&I). Reducing I&I would minimize and potentially eliminate sanitary sewer overflows. Also, removing stormwater from the sanitary sewer system would allow for future growth in Millidgeville for less cost than expanding infrastructure. Our goal instead is to make best use of existing infrastructure. C:1%] -2- One of the areas in Millidgeville that was identified as a location where an excessive amount of stormwater is entering the sanitary sewer system is Candlewood Lane. A preliminary design and cost estimate have been completed for Phase I of the sewer separation project on Candlewood Lane. This project will include the installation of storm sewer pipe, manholes, catch basins and associated appurtenances. Asphalt, topsoil, sod and curb will be reinstated as required. This project is anticipated to be tendered during this winter with construction taking place in the summer of 2022. The project will impact the local area during construction. It is for this reason that staff have decided to hold a Virtual Public Information Session to provide local residents with an opportunity to view the preliminary project drawings, ask questions and give their feedback. The Virtual Public Information Session will be held on Microsoft Teams on Tuesday, November 2, 2021, from 6:00pm to 8:00pm. This report is being provided for the information of Council and to extend an invitation to any Councillors who may wish to attend the Virtual Public Information Session. Please following the directions on the attached notice if you wish to virtually attend the meeting. The attached Virtual Public Information Session notice was delivered door to door in the Candlewood Lane area. STRATEGIC ALIGNMENT This report aligns with Council's Priority of Green and valuing the environment and Grow —valuing smart growth. SERVICEAND FINANCIAL OUTCOMES This project is necessary to reduce inflow and infiltration of stormwater into the sanitary sewer system on Candlewood Lane and, subsequently, University Avenue in Millidgeville which will improve the operational efficiency and make best use of the existing infrastructure. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS Virtual Public Information Session Notice (English and French versions) The City of Saint John VIRTUAL PUBLIC INFORMATION SESSION NOTICE CONTRACT NO. 2021-18 CANDLEWOOD LANE — SEWER SEPARATION This letter is to notify local residents that the City of Saint John will be hosting a Virtual Public Information Session for the above noted project in the Candlewood Lane area. The project will include upgrading sections of existing storm sewer as well as installing sections of new storm sewer. This work is being done to minimize the amount of storm water entering the sanitary sewer on Candlewood Lane and University Avenue as well as to minimize local flooding. Reinstatement of street asphalt, curb, sidewalk, topsoil and sod will be completed as required as part of this project. Construction is planned for the summer of 2022. Due to current COVID restrictions, the City of Saint John will be hosting a Virtual Public Information Session on Microsoft Teams from 6:00pm to 8:00 pm on Tuesday, November 2, 2021. Representatives from CBCL Limited and the City of Saint John will be in attendance to answer questions related to the project. A brief summary and preliminary drawings of the project will be presented at the beginning of the meeting, followed by an open discussion during which residents will be able to ask questions. Residents can log in to the meeting at any time during the two hour timeslot. The meeting will be recorded and posted to the City's YouTube site for viewing by those unable to attend the meeting live. The recording of the Virtual Public Information Session will be found at https://www.youtube.com/user/saintoohnweb under the Public Engagement playlist. In order to attend the Microsoft Teams meeting live, please email susan.stevenksaintjohn.ca by 4:30pm on Thursday, October 28, 2021 to request an invitation. Please include Candlewood Lane Info Session in the subject line of the email and include your name and email address in the body of the email. You will be emailed an invitation to the meeting. If you do not receive an invitation by the end of Friday, October 29, 2021, please contact the undersigned again to ensure your request was received. Onlv those residents who have received an invitation will be able to attend the meeting live. For those residents who have questions but are unable to attend the Microsoft Teams meeting, please contact the undersigned. Regards, Susan Steven, P.Eng. Municipal Engineer City of Saint John susan.stevenksaint] ohn. ca (506) 632-6899 The City of Saint John AVIS DE SEANCE WINFORMATION PUBLIQUE VIRTUELLE No DE CONTRAT 2021-18 ALLEE CANDLEWOOD — SEPARATION D'EGOUT La pr&sente lettre vise a informer les residents locaux que la Ville de Saint John tiendra une seance d'information publique virtuelle pour le projet susmentionn& dans la region de 1'all&e Candlewood. Le projet comprendra 1'am6lioration de sections d'&gouts pluviaux existants et 1'installation de sections d'un nouvel &gout pluvial. Ces travaux visent a reduire au minimum la quantit& d'eau pluviale qui p&netre dans 1'&gout sanitaire de 1'all&e Candlewood et de 1'avenue University et a reduire les inondations locales. La remise en &tat de 1'asphalte de la rue, de la bordure, du trottoir, de la terre arable et du gazon sera effectu&e au besoin dans le cadre de ce projet. La construction est pr&vue pour 1'6t& 2022. En raison des restrictions actuelles relatives a la COVID, la Ville de Saint John tiendra une seance d'information publique virtuelle sur Microsoft Teams de 18 It a 20 It, le mardi 2 novembre 2021. Des repr&sentants de CBCL Limited et de la Ville de Saint John seront presents pour r&pondre aux questions relatives au projet. Un court resume et des dessins pr&liminaires du projet seront pr&sent&s au debut de la reunion, ce qui sera suivi d'une discussion ouverte au cours de laquelle les residents pourront poser des questions. Les residents peuvent se connecter a la reunion a tout moment pendant la p&riode de deux heures. La reunion sera enregistr&e et affich&e sur le site YouTube de la Ville pour consultation par ceux qui ne peuvent y assister en direct. L'enregistrement de la seance d'information publique virtuelle se trouve a https://www.youtube.com/user/saintoohnweb sous la liste de lecture Public Engagement (Mobilisation du public). Afin d'assister a la reunion sur Microsoft Teams en direct, veuillez envoyer un courriel a susan.stevengsaint ohn.ca avant 16 h 30 le jeudi 28 octobre 2021 pour demander une invitation. Veuillez inclure Seance d'information sur 1'all6e Candlewood dans la ligne de mention objet du courriel et inclure votre nom et adresse de courriel dans le corps du courriel. Vous recevrez par courriel une invitation a la reunion. Si vous ne recevez pas d'invitation avant la fin du vendredi 29 octobre 2021, veuillez communiquer de nouveau avec la soussignee pour vous assurer que votre demande a &t& revue. Seuls les residents qui ont recu une invitation pourront assister a la reunion en direct. Pour les residents qui ont des questions, mais qui ne peuvent pas assister a la reunion sur Microsoft Teams, veuillez communiquer avec la soussignee. Veuillez agr&er mes sinc&res salutations. Susan Steven, ing&nieure municipale Ville de Saint John susan. stevengsaint] ohn.ca 506-632-6899 COUNCIL REPORT M&C No. 2021-299 Report Date October 26, 2021 Meeting Date November 01, 2021 Service Area Corporate Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Business Improvement Area 2022 Budget OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jonathan Taylor Melanie Tompkins I John Collin RECOMMENDATION RESOLVED that Common Council signal its intention to approve the 2022 Business Improvement Area budget submitted by Uptown Saint John Inc.; and further, that the city clerk be directed to prepare the prescribed newspaper notice, per s.6(2) of the Business Improvement Areas Act. EXECUTIVE SUMMARY Uptown Saint John's Board of Directors has submitted the proposed 2022 Business Improvement Area Budget for Council's approval. The proposed levy rate for 2022 is 16 cents for each one hundred dollars of assessed value on non-residential property within the BIA. REPORT A Business Improvement Area ("BIA") is a defined geographic area within a municipality in which businesses pool resources and work together, through a formal association, to make enhancements and promote economic development. Provincial legislation enables local governments to create Business Improvement Areas through the adoption of a BIA by-law. Once a BIA by-law has been enacted, all businesses within the prescribed boundaries become members of the business association and must pay an annual BIA levy along with their property taxes. The BIA in uptown Saint John was first established in 1984 through the adoption of the Business Improvement Areas By -Law. The by-law was repealed and replaced in 2004 and amended once in 2007 to expand the BIA boundaries. The by-law and rKj -2- amendment describe the specific BIA boundary and the properties located within it. In addition to the Business Improvement Areas By -Law, the city has a Business Improvement Levy By -Law. The levy by-law sets the annual rate of the levy imposed on non-residential property located in the BIA. The levy rate has remained at 16 cents for each one hundred dollars of assessed value since 2006. Uptown Saint John Inc. is responsible for administering the funds collected from the BIA levy, which it uses towards promotion, marketing, advocacy, beautification initiatives, and other development activities aimed at stimulating local business within the BIA. Uptown Saint John Inc. is legislatively required to prepare an annual budget of projected expenditures for the next calendar year. The budget must be approved by the membership of the BIA at an annual general meeting. Once approved, the budget must be submitted to Common Council for final approval. The BIA Levy rate is then established by amending the Business Improvement Levy By -Law to set the levy rate needed to implement the BIA budget. The following steps are required to implement the BIA levy for 2022 (per the Business Improvement Act): • Uptown Saint John Inc. prepares a budget of projected expenditures for the next calendar year and submits it to its membership for approval • The BIA budget is submitted to a Council meeting agenda for Council's consideration • Council must signal its intent to approve the budget and direct the clerk to publish the required advertising in a "newspaper having general circulation within the local government" • Non-residential users within the BIA may submit written objections to the budget • Council must approve the budget and give three readings to the BIA Levy By -Law amendment to establish the 2022 levy • The Minister of Local Government approves the By -Law amendment and transfers the funds from the levy to Uptown Saint John Inc. Uptown Saint John's proposed 2022 budget of $511,180.00 was approved by the Association's Membership at the Annual Budget Meeting held on October 215t, 2021. The levy rate required to implement the budget is 16 cents for each one hundred dollars of assessed value on non-residential property within the BIA. The Business Improvement Act requires the city to give notice in newspaper having general circulation in the local government of the following (published at least once weekly for two weeks): • Council's intention to approve the budget rL! -3- • The extent of the levy needed to implement the budget • The timeframe during which written objections maybe submitted Non-residential users within the BIA may submit written objections to the proposed budget to the city clerk's office within fifteen days after the second and final notice has been published in the newspaper. If written objections are submitted by one-third or more of all non-residential users within the BIA, or by non-residential users who would together be liable to pay one-third or more of the amount raised by the BIA levy, the budget cannot be approved. It is recommended that Council direct the city clerk to prepare the prescribed BIA notice to be published in the local newspaper for the weeks of November V— 51n and November 81n-12tn Subject to Council's approval, the clerk will submit the BIA budget and BIA By-law amendment to the November 29t" Council meeting. The 311 and final reading will be scheduled for December 13t" Council meeting. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City's Finance Department and Uptown SJ Inc. were consulted and this report was prepared in collaboration with them. ATTACHMENTS • Letter to Council from Uptown SJ Inc. with 2022 Business Improvement Area Association Budget • Business Improvement Area By-law • Business Improvement Levy By-law W SAINT JOHN BUSINESS IMPROVEMENT ASSOCIATION October 21", 2021 Mayor and Councillors City of Saint John PO Box 1971 Saint John, New Brunswick E21- 4L1 Your Worship and Councillors; On behalf of the Board of Directors of Uptown Saint John inc., please find attached a copy of the 2022 Budget, which was approved by the Membership at the Annual Budget Meeting held on Thursday, October 21, 2021. This meeting was advertised and conducted in accordance with the Business Improvement Areas Act of New Brunswick. Regards, � ncy Tis�iAgton Executive Director 506 6331426 cc: Board of Directors Uptown Saint John Inc. Attachment - 2022 Budget for the Business Improvement Association 1ove•Iife•uptown 17 Canterbury Street, Suite 180, Saint John, N B E211- 2C3 76 506.633,97971 uptownsj.com (@uptowns] qPrV(Vn SAINT JOHN BUSINESS IMPROVEMENT ASSOCIATION 2022 Budget Summary ADVOCACY BEAUTIFICATION CLEAN & SAFE MARKETING & COMMUNICATIONS OPERATIONS &ADMINISTRATION URBAN DESIGN & DEVELOPMENT Area Rate of 0.16 remains the same, no c Report prepared by Nancy Tissington, Executive Director 5,000.00 22,400.00 85,475.00 128,599.44 249,705.56 20,000.00 511,180.00 Approved by Uptown Saint John Inc. Board of Directors on October 21', 2021 Membership Approved on October 215', 2021 NFA r ij"' BY-LAW NUMBER BIA-1 BUSINESS IMPROVEMENT AREA BY-LAW Be it enacted by the Common Council of The City of Saint John as follows: 1 The area bounded by the following streets is hereby designated as a Business Improvement Area under the Business Improvement Areas Act, namely, the northern side of Union Street from the Water to George Street, along the rear of those lots that are situated along the north side of Union to Sydney Streets, along the western side of Sydney Street to Princess Street, along the northern side of Princess Street to the water; the properties located on the south side of Princess Street, from Water Street to Sydney Street, having civic numbers 42, 46-54, 76„ 80, 86, 94, 100-102, 108-11.2, 116, 136, 156 and 162 Princess Street and 139 Germain Street; and the north side of Union Street from George Street to Smythe Street, known as the Union/George Street Parking Lot and the Union/Smythe Street Parking Lot; and the following properties: Property Address NBGIC Number ARRETL No BIA-1 ARRETL CONCERNANT LA ZONE D'AMLLIORATION DES AFFAIRES Le conseil communal de The City of Saint John 6dicte : 1 La zone d6limitee par les rues suivantes est par les pr6sentes designee comme zone d'am6lioration des affaires en vertu de la Loi sur les zones d'amelioration des affaires, a savoir le c6t6 nord de la rue Union, de 1'eau jusqu'a la rue George, le long do fond des lots situ6s le long du c6t6 nord de la rue Union jusqu'a la rue Sydney, le long du c6t6 ouest de la rue Sydney jusqu'a la rue Princess, le long du c6t6 nord de la rue Princess jusqu'a 1'eau; les terrains situ6s du c6t6 sud de la rue Princess, de la rue Water jusqu'a la rue Sydney, portant les num6ros municipaux 42, 46-54, 76, 80, 86, 94, 100- 102, 108- 112, 116, 136, 156 et 162, rue Princess et 139, rue Germain; et le c6t& nord de la rue Union, de la rue George jusqu'a la rue Smythe, soit le terrain de stationnement des rues Union/George et le terrain de stationnement des rues Union/Smythe; ainsi que les terrains suivants : Adresse de voirie Nurm6ro de la CIGNB 154 Princess Street 01625340 154, rue Princess 01625340 148 Princess Street 01625332 148, rue Princess 01625332 142 Princess Street 01625324 142, rue Princess 01625324 138 Princess Street 01625316 138, rue Princess 01625316 134 Princess Street 01625293 134, rue Princess 01625293 130 Princess Street 01625285 130, rue Princess 01625285 80 Charlotte Street 01625277 80, rue Charlotte 01625277 143 Charlotte Street 01625269 143, rue Charlotte 01625269 87 Canterbury Street 01628225 87, rue Canterbury 01628225 93 Canterbury Street 01624360 93, rue Canterbury 01624360 162 Prince William Street 01628233 162, rue Prince William 01628233 160 Prince William Street 01628241 160, rue Prince William 01628241 154 Prince William Street 01628259 154, rue Prince William 01628259 122 Prince William Street 01628275 122, rue Prince William 01628275 120 Prince William Street 01658898 120, rue Prince William 01658898 114 Prince William Street 01628283 114, rue Prince William 01628283 130 Prince William Street 01628267 130, rue Prince William 01628267 177 Prince William Street 01624394 177, rue Prince William 01624394 167 Prince William Street 01628534 167, rue Prince William 01628534 133 Prince William Street 01628500 133, rue Prince William 01628500 127 Prince William Street 01628495 127, rue Prince William 01628495 119 Prince William Street 01628487 119, rue Prince William 01628487 113 Prince William Street 01628479 113, rue Prince William 0/628479 100 Water Street 01628550 100, rue Water 01628550 106 Water Street 01628542 106, rue Water 01628542 110 Water Street 01624409 110, rue Water 01624409 and the following properties located on both sides ainsi que les terrains suivants situes des deux c6tes de la of Smythe Street between Union Street and Station rue Smythe, entre la rue Union et la rue Station Street: Property Owner NBGIC Number Saint John Port Corporation 55011902 Saint John Port Corporation 00426197 City of Saint John 40147 City of Saint John 38976 City of Saint John 38984 Power Commission of Saint John 55008767 Power Commission of Saint John 55031561 Propri6taire Numbro de la CIGNB Soci6t6 du Port de Saint John 55011902 Societ6 du Port de Saint John 00426197 City of Saint John 40147 City of Saint John 38976 City of Saint John 38984 Power Commission of Saint John 55008767 Power Commission of Saint John 55031561 R_] - all as shown on the plan attached hereto as - le tout illustre sur le plan ci joint en tant qu'annexe A, Schedule "A" and forming part of this by-law. qui fait partie du present arrete. 2 A by-law of The City of Saint John enacted on the seventeenth day of December, 1984 entitled "By-law Number B-102 Business Improvement Area By -Law", and all amendments thereto is repealed on the coming into force of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Common Seal of the said City to be affixed to this by-law the 5"' day of January, A.D. 2004 and signed by: 2 L'arrete de The City of Saint John edicte le 17 decembre 1984 et intitule By-law Number B-102 Business Improvement Area By -Law, ensemble ses modifications, est abroge des Ventree en vigueur du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son secau communal sur le present arrete le 5 janvier 2004, aver les signatures suivantes : L" yor /Maire ConiA4 Clerk/ Greffier communal First Reading December 8, 2003 Premiere lecture : ➢e 8 decembre 2003 Second Reading January 5, 2004 Deuxieme lecture: ➢e 5 janvier 2004 Third Reading January 5, 2004 Troisieme lecture : le 5 janvier 2004 7b fi CD Ln r) (D ET N 0 D (D CL cli 0 CL M U) 0) Di -7 (D V) oll v f A LAW TO AMEND BY-LAW NUMBER BIA-1 BUSINESS IMPROVEMENT AREA BY-LAW Be it enacted by the Common Council of the City of Saint John as follows: ARRETE MODIFIANT L'ARRETE NO BIA-1 ARRETE RELATIF A, LA ZONE D'AM$LIORATION DES AFFAIRES Le eonseil communal de The City of Saint John decrete ce qui suit : The Business Improvement Area By-law of L'arrete relatif a la zone d'amelioration The City of Saint John enacted on the fifth day of des affaires de The City of Saint John decrete le January, 2004, is amended by: 5 janvier 2004 est modifie par : Expanding the Business Improvement Area to include L'expansion de la zone d'amelioration des affaires the following properties: qui inelut les proprietes suivantes : Civic Address PID Pan Adresse municipale : NID s NAP 0 Carleton St. 37689 1629598 0, rue Carleton 37689 1629598 0 Carleton St. 37739 1629645 0, rue Carleton 37739 1629645 0 Carleton St. 37747 1629653 0, rue Carleton 37747 1629653 53 Carleton St. 37705 1629611 53, rue Carleton 37705 1629611 54 Carleton St. 37515 1629425 54, rue Carleton 37515 1629425 57 Carleton St. 55033765 3611583 57, rue Carleton 55033765 3611583 59 Carleton St. 55033765 3611583 59, rue Carleton 55033765 3611583 101 Carleton St. 37622 1629530 101, rue Carleton 37622 1629530 122 Carleton St. 37572 1629483 122, rue Carleton 37572 1629483 0 Chipman St. 37465 1629378 0, rue Chipman 37465 1629378 0 Chipman st. 37481 1629394 0, rue Chipman 37481 1629394 44 Coburg St. 15487 1634399 44,rue Coburg 15487 1634399 21 Coburg St. 38265 1630052 21,rue Coburg 38265 1630052 31 Coburg St, 38281 1630078 31, rue Coburg 38281 1630078 34 Coburg St. 15446 1634357 34, rue Coburg 15446 1634357 38 Coburg St. 15461 1634373 38,rue Coburg 15461 1634373 40 Coburg St. 15479 1634381 40, rue Coburg 15479 1634381 42 Coburg St. 15487 1634399 42, rue Coburg 15487 1634399 7 Dorchester St. 39966 1631058 7, rue Dorchester 39966 1631058 9 Dorchester St. 38075 1629946 9, rue Dorchester 38075 1629946 12 Dorchester St. 38034 1629904 12, rue Dorchester 38034 1629904 19 Dorchester St. 39083 1629954 19, rue Dorchester 38083 1629954 20 Dorchester St. 38018 3817197 20, rue Dorchester 38018 3917197 26 Dorchester St. 38000 3817197 26, rue Dorchester 38000 3817197 29 Dorchester St. 38109 1629970 29, rue Dorchester 38109 1629970 31 Dorchester St. 38117 1629988 31, rue Dorchester 38117 1629988 34 Dorchester St, 37986 1629857 34, rue Dorchester 37986 1629857 43 Dorchester St. 37622 1629530 43, rue Dorchester 37622 1629530 66 Dorchester St. 37952 3819254 66, rue Dorchester 37952 3819254 68 Dorchester St. 37945 3819254 68, rue Dorchester 37945 3819254 69 Dorchester St. 39677 1630329 69, rue Dorchester 39677 1630329 72 Dorchester St. 39644 3819254 72, rue Dorchester 39644 3819254 74 Dorchester St. 39636 3819254 74, rue Dorchester 39636 3819254 75 Dorchester St. 39685 1630329 75, rue Dorchester 39685 1630329 12 Hazen Av. 37457 1629360 12, avenue Hazen 37457 1629360 9 Peel St. 37473 1629386 9, rue Peel 37473 1629386 10 Peel St_ 37754 1629661 10, rue Peel 37754 1629661 11 Peel St. 37473 1629396 11, rue Peel 37473 1629386 25 Peel St. 37762 1629679 25, rue Peel 37762 1629679 20 Peters St. 12310 4733168 20, rue Peters 12310 4733168 221 Prince William St, 6114 1623275 221, rue Prince William 6114 1623275 227 Prince William St. 6676 4602935 227, rue Prince William 6676 4602935 229 Prince William St. 6676 4602935 229, rue Prince William 6676 4602935 240 Prince William St. 6072 1623233 240, rue Prince William 6072 1623233 242 Prince William St. 6072 1623233 242, rue Prince William 6072 1623233 244 Prince William St. 6072 1623233 244, rue Prince William 6072 1623233 246 Prince William St. 6072 1623233 246, rue Prince William 6072 1623233 4 Queen St. 6072 1623233 4, rue Queen 6072 1623233 0 Sewell Sc 39735 1630890 0, rue Sewell 39735 1630890 811 0 Sewell St. 55033773 5726392 0, rue Sewell 55033773 5726392 11 Sewell St. 39826 1630989 11, rue Sewell 39826 1630989 15 Sewell St. 39818 1630971 15, rue Sewell 39818 1630971 19 Sewell St. 38612 1630345 19, rue Sewell 38612 1630345 23 Sewell St. 39792 4019907 23, rue Sewell 39792 4019807 25 Sewell St. 39792 4019907 25, rue Sewell 39792 4019807 29 Sewell St. 38604 1.630337 29, rue Sewell 38604 1630337 33 Sewell St. 39784 1630947 33, rue Sewell 39784 1630947 37 Sewell St. 39768 1630921 37, rue Sewell 39768 1630921 39 Sewell St. 38596 1630329 39, rue Sewell 38596 1630329 0 Station St, 38760 1630400 0, rue Station 38760 1630400 0 Station St. 55038087 1630434 0, rue Station 55038087 1630434 92 Station St. 38737 1658945 92, rue Station 38737 1658945 96 Station St. 38745 1630387 96, rue Station 38745 1630387 96 Station St. 55020010 1630387 96, rue Station 55020010 1630387 99 Station St. 40048 4324171 99, rue Station 40048 4324171 100 Station St. 38752 1630395 100, rue Station 38752 1630395 124 Station St. 38778 1630418 124, rue Station 38778 1630418 125 Station St. 40048 1659006 125, rue Station 40048 1659006 126 Station St. 38786 1630426 126, rue Station 38786 1630426 130 Station St. 38620 1630434 130, rue Station 38620 1630434 132 Station St. 55159149 5376286 132, rue Station 55159149 5376286 135 Union St. 37309 1629221 135, rue Union 37309 1629221 137 Union St. 37309 1629221 137, rue Union 37309 1629221 139 Union St. 37309 1629221 139, rue Union 37309 1629221 220 Water St. 6114 1623275 220, rue Water 6114 1623275 230 Water St. 6676 4602935 230, rue Water 6676 4602935 12 Wellington Rw. 37903 1629807 12, rang Wellington 37903 1629807 16 Wellington Rw. 37895 1629792 16, rang Wellington 37895 1629792 18 Wellington Rw. 37887 1629784 18, rang Wellington 37887 1629784 23 Wellington Rw. 37804 1629718 23, rang Wellington 37804 1629718 24 Wellington Rw. 37879 1629776 24, rang Wellington 37879 1629776 27 Wellington Rw. 55165294 1629726 27, rang Wellington 55165294 1629726 30 Wellington Rw. 37861 1629768 30, rang Wellington 37861 1629768 32 Wellington Rw, 37853 1629750 32, rang Wellington 37853 1629750 38 Wellington Rw. 37846 1629742 38, rang Wellington 37846 1629742 40 Wellington Rw. 37838 1629742 40, rang Wellington 37838 1629742 all as shown on the plan attached hereto and forming - toutes les modifications sent indiquees sur le part of this by-law. plan ci joint et font partie du present arrete. IN WITNESS WIIEREOF The City of Saint John has EN FOI DE QUOI, The City of Saint John a fait caused the Common Seal of the said City to be affixed apposer son sceau communal sur le present arr6te to this by-law the Yd day of December, A.D. 2007 and le 3 decembre 2007, aver les signatures signed by: suivantes : ate First Reading -November 19, 2007 Premiere lecture - 19 novembre 2007 Second Reading - November 19, 2007 Deuxieme lecture - 19 novembre 2007 Third Reading - December 3, 2007 Troisieme lecture - 3 decembre 2007 C=7 L-119i A LAW TO AMEND BY-LAW NUMBER BIA-2 BUSINESS IMPROVEMENT LEVY BY-LAW ARRETE MODIFIANT ARRETE N° BIA-2 ARRETE CONCERNANT LA CONTRIBUTION POUR L'AMELIORATION DES AFFAIRES Be it enacted by the Common Council of Le conseil communal de The City of Saint the City of Saint John as follows: John d6crete ce qui suit: The Business Improvement Levy By -Law of The City of Saint John enacted on the third day of January, 2006, is amended by: L'arr6t6 concernant la contribution pour 1'am6lioration des affaires de The City of Saint John d6cr&6 le 3 janvier 2006 et modifi6 par: 1 Repealing section 2 thereof and 1 L'abrogation de Particle 2 aux inserting the following: pr6sentes et Paj out du texte qui suit : 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2020 upon non-residential property within the Business Improvement Area established by By -Law No. BIA-1 Business Improvement Area By -Law enacted on the 50' day of January, 2004. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the 13th day of January, A.D. 2020 and signed by: First Reading - Second Reading - Third Reading - December 16, 2019 December 16, 2019 January 13, 2020 2 Par la pr6sente, une contribution de 16 cents par tranche de cent dollars par rapport a la valeur fix6e est imposee pour Fann6e 2020 sur les immeubles non r6sidentiels situ6s a l'int6rieur de la zone d'am6lioration des affaires 6tablie en vertu de 1'Arret6 n° BIA-1 relatif a la zone d'am6lioration des affaires 6dict6 le 5 janvier 2004. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 13 janvier 2020, avec les signatures suivantes : Premiere lecture Deuxi6me lecture Troisi6me lecture le 16"U6eembrd 2C le 13 janvier 2020 E:i! Staff Recommendation for Council Resolution Property: 54 Broad Street Public Hearing: November 1, 2021 Item Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 1s' and 2" reading to an Amendment Amendment to the Zoning by-law which rezones a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). Other No 3rd Reading Item: Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law which rezones a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). Recission of No Previous s. 39/s. 59 Conditions Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.1631 hectares, located at 54 Broad Street, also identified as being PID Numbers 00000372; 00000232 and 55086151: E-111 a. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. Section 59 No Agreement Section 131 No Agreement Other No E:11.1 PLANNING ADVISORY COMMITTEE .2k^11 October 20, 2021 The City of Saint John Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT: Zoning By-law Amendment and Section 59 Condition 54 Broad Street On October 4, 2021, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its October 19, 2021 meeting. A presentation by Jennifer Kirchner, Growth and Community Services, was provided to the Committee outlining the report and recommendation. Matthew Carr, the applicant, appeared before the Committee and outlined his proposed conversion of the former Church Rectory into a 5-unit residential building. Mr. Carr indicated that he is in support of the staff report and recommendation. The Committee voted to approve the Staff Recommendation. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following condition on the parcel of land having an area of approximately 0.1631 hectares, located at 54 Page 1 of 2 87 Matthew Carr 54 Broad Street October 20, 2021 Broad Street, also identified as being PID Numbers 00000372; 00000232 and 55086151: a. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. Respectfully submitted, lex Weaver Crawford Chair Attachment 1 — Staff Report to Planning Advisory Committee dated October 15, 2021 Page 2 of 2 88 o`. o 45. awrr Rcr�y darn o'joaum W The City of Saint Jahn Date: October 15, 2021 To: Planning Advisory Committee From: Growth & Community Services Meeting: October 19, 2021 SUBJECT Applicant: Matthew Carr Landowner: Climb 1884 Inc. Location: 54 Broad Street PIDs: 00000372; 00000232 and 55086151 Plan Designation: Medium to High Density Residential Existing Zoning: Neighbourhood Community Facility (CFN) Proposed Zoning: Urban Centre Residential (RC) Application Type: Rezoning Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. Common Council will consider the Committee's recommendation at a public hearing on Monday, November 1, 2021. The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Section 59 conditions. Council will Page 1 of 6 89 Matthew Carr 54 Broad Street October 15, 2021 consider the Committee's recommendation at a public hearing on Monday, November 1, 2021. EXECUTIVE SUMMARY The application is to rezone property at 54 Broad Street from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC) to facilitate the conversion of the existing structure into a multi -unit residential building. The applicant is in support of the proposed recommendation. RECOMMENDATION 1. That Common Council rezone a parcel of land having an area of approximately 1,631 square metres, located at 54 Broad Street, also identified as PID Numbers 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following condition on the parcel of land having an area of approximately 0.1631 hectares, located at 54 Broad Street, also identified as being PID Numbers 00000372; 00000232 and 55086151: a. That the development and use of the parcel of land be in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, signs, exterior lighting, and other such site features. DECISION HISTORY No previous decisions have been rendered for the subject property. ANALYSIS Proposal The applicant is proposing to rezone three parcels of land located at 54 Broad Street from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC), to facilitate the conversion of the vacant, former church rectory into a multi -unit residential building. Site and Neighbourhood The property is located within a diverse neighbourhood which includes a large variety of residential (RC), commercial (CL — Local Commercial, CBP — Business Park Commercial and CM — Mixed Commercial) and community uses (CFN, CFM — Major Community Facility and P — Park). Existing buildings are eclectic and diverse and range from historic buildings including the Barrack Green Armoury' and the City's Brunswicker/Ordnance Corps Heritage Conservation Area to more recent redevelopment and infill projects. The Barrack Green Armoury, constructed between 1911 and 1912, was recognized in 1995 by the Government of Canada as a Federal Heritage Building. HistoricPlaces. ca - HistoricPlaces.ca Page 2 of 6 90 Matthew Carr 54 Broad Street October 15, 2021 The subject site is located on the southside of Broad Street, with the rear of the site located on the northside of Broadview Avenue. The existing vacant building located on the development site is the former church rectory, which was associated with the deconsecrated St. John the Baptist Catholic Church which is located at the corner of Broad Street and Carmarthen Street. The subject site is also located next door to the Safe Harbour House, which is situated to the west of 54 Broad Street. The rear of the property is adjacent to the former church and a residential building. The property is located close to several community amenities including Queen's Square, Rainbow Park, Tin Can Beach and Harbour Passage. The proposed residential use will also benefit from the property's location on a Public Transit route (Route 21 — South End/St. Joseph's) and its vicinity to two bus stops. Municipal Plan and Rezoning Schedule B of the Municipal Plan designates the property as "Medium to High Density Residential." These areas are intended to permit a range of housing types with a focus on providing higher density housing forms including apartments and townhouses. Other compatible uses are permitted in this area, including but not limited to convenience stores, retail uses, community facilities, etc. The proposed rezoning will facilitate the conversion of the vacant structure into a five -unit residential building, which aligns with the intention of the "Medium to High Density Residential" area. While the vast majority of the General Urban Design Principles of the Municipal Plan focus on new development, the adaptive reuse of the former rectory helps preserve the general character of the neighbourhood. The building itself will continue to act as a neighbourhood landmark and will maintain its connection to the adjacent former church which is currently undergoing masonry work in anticipation of its own adaptive reuse. Through the conversion of the structure into a multi -unit residential building, it represents a form of sustainable development. Renovations on the building will be undertaken to ensure that the conversion of the building aligns with the standards set forth in the National Building Code of Canada. The proposed rezoning aligns with the key concepts earmarked in Policy 1-2, which outlines criteria for considering rezoning applications. Some of the key criteria include: • The proposed adaptive reuse of the former church rectory conforms with the goals, policies and intent of PlanSJ including those of the Medium to High Density Residential Intensification Area. • The proposed development is considered appropriate since it does not create any financial burdens for the City; it utilizes existing infrastructure including water and sewer services, storm drainage and the road network; it is in proximity to schools, recreation or other community facilities; and it is compatible with the adjacent uses. Central Peninsula Secondary Plan (CPSP) The proposed development is located within the South End Neighbourhood, which is the Central Peninsula's largest residential neighbourhood. This area is shaped by three important civic and Page 3 of 6 91 Matthew Carr 54 Broad Street October 15, 2021 community spaces: Queen's Square, Rainbow Park and the St. John Baptist/King Edward School. The South End features a diverse built form that includes historic buildings, infill development and various vacant and underused buildings. Portions of the South End are noted to have an inconsistent street pattern, due to the gaps created by vacant lots and derelict properties and more suburban style infill which does not maintain the historic street wall. The rezoning and proposed development will be a unique project as it will undertake the adaptive reuse of the existing building, which is the former Church Rectory for the former St. John the Baptist Church, located directly to the west of the subject site. The intention is to maintain the existing structure and to convert it into a five -unit residential building. The creation of these five new residential units aligns with the key goals set forth in the CPSP, which aims to attract 2,400-3,000 new residents and to create 1,200-1,500 new residential units. The five new residential units being created will provide additional rental housing options within the South End neighbourhood and will reactivate an underused property. The CPSP establishes several urban design and growth concepts which aim to ensure that proposed infill projects are beneficial to the established area. As this proposed development will be maintaining the existing building and basic site layout, several of the urban design and growth concepts will not be applicable to this site. A brief discussion below will indicate how the proposed development will align with the applicable design characteristics and growth concepts of the Neighbourhood Plan. Design Characteristics and Growth Concept: Low and mid -rise buildings with minimal setbacks to reinforce the South End as a dense, urban neighbourhood. • The proposed development will maintain the existing three -storey building and will preserve the established setbacks for this portion of Broad Street, which include the Safe Harbour House and the former church. A dense supply and mix of affordable and market housing to facilitate a mixed -income, family - friendly neighbourhood • The proposed development will establish five new residential units within an existing vacant building. Streetscape improvements, such as new sidewalks, curbing, and street trees. • The proposed development will maintain the existing Broad Street sidewalk, as well as the mature street trees. In addition, the applicant intends to preserve the mature trees located on the subject site. The adaptive reuse of the building will allow for the preservation of a late nineteenth century building. Through the conversion of the structure into a multi -unit residential building, it represents a form of sustainable development. Renovations on the building will be undertaken to ensure that the conversion of the building aligns with the standards set forth in the National Building Code of Canada. Page 4 of 6 92 Matthew Carr 54 Broad Street October 15, 2021 Zoning Bylaw Parking The Zoning Bylaw requirements establish parking standards for Dwelling Units as one parking stall per unit. The property is located within an Intensification Area and is, therefore, only required to provide 80% of the required number of parking spaces. Based on the parking reduction, the development requires four parking stalls be provided for the development. The draft site plan includes two options for the placement of the four required parking stalls. The final placement of the parking stalls will be finalized at a later date, as part of the permitting process. In addition, two additional parking stalls are available in the existing double car garage. The proposal meets the requirements of the Zoning Bylaw. Landscaping The Zoning Bylaw establishes landscaping standards for development within the City. Within a residential zone, all front and flankage yards are required to be landscaped, in addition to all other areas not occupied by a building, structure, parking area, driveway, walkway or amenity space. The property has established landscaping which includes mature trees and shrubbery located in the flankage and rear yards. Several mature street trees are located between the sidewalk and Broad Street. The applicant intends to maintain the existing landscaping on the property. Section 59 Condition Staff is recommending a Section 59 condition which will require the future development of the site to be in accordance with a detailed site plan subject to the approval of the Development Officer. This will include the location of the required parking stalls and will outline the landscaping for the property. Conclusion The proposal can be supported on the basis that the proposed multi -unit residential building will align the goals and objectives of both PlanSJ and the Neighbourhood Plan. The adaptive reuse of the vacant, former rectory building will provide new residential units in the South End and is a representative of a sustainable form of development. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives are recommended. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on October 7, 2021. The rezoning public notice was posted on the City of Saint John website on October 8, 2021. Page 5 of 6 93 Matthew Carr 54 Broad Street October 15, 2021 APPROVALS AND CONTACT Author I Manager Commissioner Jennifer Kirchner, MCIP, RPP I Phil Ouellette Jacqueline Hamilton, MCIP, RPP Contact: Jennifer Kirchner Telephone: (506) 639-7933 Email: Jennifer. Kirchner@saintjohn.ca Application: 21-0149 APPENDIX Map 1: Site Location Map 2: Future Land Use Map 3: Zoning Attachment 1: Site Photography Attachment 2: Municipal Plan and Neighbourhood Plan Review Submission 1: Draft Site Plan Page 6 of 6 94 t OR lk do IRIF j m t E cu (D C: (D E CL 0 (D (D 0 cu E 0 A (1) 2 ocu C/) 0 (D CL(D o C) o co a- CN C) CN LO 0') 0 0 L M o 0 o N N N N C N L N 2 c N O N U � E J � d N LL L6 N Q C N E fN Q N O i N N L6 N d � O O N (6 O H c E 7 U) d d N O N 0) .o N co CL co IL 10 .E 0 Y O 9 0 0 0 0 L M �j 0 v 0 4 o O N m O O O U_ CO O O N Z ti Q cE Q = O aO D N � N c � O N C O - d U d 0 Z LL LL H U U 1 1 d J m U U U kb N N U N (6 U O O Q 0 Q O U U d rn N O O N N +1 N N i (iS O 1 00 Ln O O t d q 4�4, o c w c c _ c a� 4� ,c Q) �, c — E c- CL w c X a� a w 4 E 4�u an E cts c CL Q «s } ,Ln 4�s M aA CL C O s � X � iZ O O u 'a -0 `n s 'a u H w C S N 4, 0'p0 N CL N o 4 cs �o E !E4' i M m s co cts 7 N N N CL i CL 4� 4"� C tl0 a= > —_ O s a)> O N N +' � i 'a N u 0 0 N +� 0 a�0 s -p i N 0 N N i >> 4, O 'O -p > 4- 3 i CL CL CL v� C C C O _ +' O " cti t]A CL O O U a- f6 CL ' L) U ++' C C CL O aA O _ 3_ C c O N . E C � O 3 � 3 41 c asp 4s N N m C N _ X O 4� +' C E } +J C +� N N s u c�'ts O s a� s 3 aU w c 2 4� cv > '� (6 s VI w u U N N— UA C CL ++ CL N U -EO E -p 0 �_ N > N .- > N 0) u Q N N s � 4' •C co 7 >, w +' O w +, 4n O p f 6 O W C s s} 'a C 'a C s to s O b ca c '� O Q +� u CO i E C .0 cts > O a s O C 0 C +� N O -W N O 7 O v� 4s (6 LO 0 O• n O N i s i CO N }' C i +� C c � N i i C iZ � Q X N +' u s 110 C N +� O aE oo O N ca N a)m s u Q N s s co O O o 3 43 ao Z u +� -cE CL aEi > 'a C O -p O m4� E N O N i • • • i CLO 4� u 4�0 CL — In H U o •E U H O O s +� -° c ca s U u 0+ C 0 ate, U N O i +� O O s u N=3 +� s V s s 4� O f 6 4' (3) u cts s U taA _ a� O E ° C O 76 ca E o aci c m0 s c� E s°A cts cts +� s , -a s U c 3 _A L C E u m C +� tL6 to M t10 O N 0 C J iZ •� -p_ 7 X E C i 'p E O O l O -p ,� > 0 to .A 0 -a C: CL 7 o -6 E ' (ACL m a N vi c CL co C E -o co a a) O a� W w N 4�un + > O co d 3 � 7 -p '� � � U N • C N CL to ° c°n Q V � � o U CL N 0 Ln s U tV • • • m w s +� O 0 L E ao � 4-1 io C a) L s-0 aA o 7 O -a s co p 3 O v o C L 4-10-C 0 c s +� s a) 0 +� f6 caco c u V a) 4 O +o O C -C 7 ao c— co ao O +, 3 L a c 4 L a) O a) s N a) - c E •5 u a) E o 41 _C -C +, -C +' ao a O -0 o 4� a) —_ an ao c c -a w > C `+ n3 c a>i L an o aco w +° L a) D v a) x U c c co s � +� aco E U L -0L a) C •x c:° o c ° ac0 0 mcf6 '> ,__ c )) 41 s c c +'o°O" 4-1 O a) a)`�om > O Q)-a) 41 Ln a) 0 U �f0 af�0 N 4-1 EA +� M > a) � �c CA CO 'O a 4-1 m CL =s Zacan-OEAO' °41 U 4-1 a) E� uN a) L L > aA m O° N L O CL i Q L o a) L C a a c E v� a O O O ) O 4-1 CL 4 ��� C s 7 Q 0 ' 7 ss� a-1 C> aaL)) 0 a O mL a u 0 > h c s a) O a 4-1 > s0 -C O a) >Qv� p . ) C aa) Ln U u0 - }� C a � N L L c0 v� O 4� > 4-1 o � a) -C a) o a) +' a) 3 > > �, wO _ O — +� ao c ��s� �• Qg ' EaoE Ln +, co La) 3 E +aL o a c a)4-1 s CL a) } c E E N c -C 4-1 +� 0 an C E u N 4-1a o co C a a) O c a) c -0 7 L °L L C— 7La i3oO� Na>) LcLo c E ° c In, U �—} s U -C c-C n c s U ) o41. ° EE o a 0 } ° O c o .@ c r o a3= c a�Cam 0 a) s nW }.a0 c > a E M c c +�s co oco 4-10 E � a O w a) O) °O c a) E c a co o U m� Ca) a c Q)oa) U • O �sc�) 0=7Aao c °_c° � a U U a _ N 4-1 4 0E E ° O O a+ U> iS Ea_ s U C U 0 p- -pO O 4-� 4 � c C' c: a) a) 41 1 s ++ Cc c a 3 CO o LO U� v a) co Es-C a 1 4-1O C E a o a) > E E a O o c a; 4' s�4, O ai no cco 'E� 3o aa c a o > C 4-1 wo �p cao0 a a au L O Sa, C O O� C 'a 0 No E0 C a '-0 4- c c -o C+'a) +' 4-1 °�, OJ c ow ° ," u ao ac s�s v -C > _c 0 LU > o oo o z ° a)a)o,00c o � -a s s a-0-0 = U aa Lu C7 r 0 r C = 76 C 4, O +' -C +, s s 4- i > 4, �, a (0 O 4' i 0 C 4, dA N m u � 4 � �� C � vni u O C CL __ c a) C O v� a a) u *� s p O 3 ,c C +� O 4 Q 3 O puN3: v ' -C �-0 0 + O CL �o0 C c�6 a) S Q OO WCUO Ca)a O a C �_ � ` OVA as-.� E i 7 -a > ' in CL E p O C f6 u o> a w o a) an C .� _ C o° E a) Q s u a) i 'i +' N � CL c6 -0 O C 7 N a) •X .0 a) -a N s > `n O a) co O p E s co ao co � pp +� aci > o O CL 'p > s � u }, -a 4. +� +� s �O cCo +� •6 s N c 3 C C -p C O UO Q —> a� o co 7 N s o 4, 1 N Q u O O > E E +, E � C o c as c w CL ° °' Q > o ° C° E M a) CL v Q E c a) °' o CC: � o c o a> o-0 E o > °' v� dA a Q-0 a) u a a) -a 0 Q ca O .o a) +� > -a 7 C n3 O CL C a)d a) -a a) 4 O a) +' a) C s s s a) C X Q O M s a) i C i +� i a) a) 4' w C dA i -0 4- C a) v� •— qp 4� m a) 4, C 4� a) M 4� Q C C C p of O 2 Q N S a) Q i i O S S E a) VI y, +�+ VI c0 (6 N in -a ^� CL O u 7 4' Q o C O i CI-p 3 +, 7 O a) Ln p- a) 4- +, a• cn c p i p a) i a) C a) a) -0 O a a o i .— s m a) O E a co co u C f 6 o O 4, m f6 Cu u s U Q C -a c 7 E u a) i a s co 7 O s �' H C� C a) Q�— a) a) v� +' co E CO O co > 3 H � m �, s U _ a) i -0 a dA -a C E p a) C p C a) w C O 4, (6 Q- •i C Off., '§ C a) S M 7 Q 'a ate+ -0n C O 4� O -C m +� C Q m O C p +, n +' v� -a a) a) a) O Q a 1� -0 O O co O > E Q E O a) C v� o C w M O> -a Q O s a) a) C M "w U m C p N -a0 +� O a) C 'i 0 O aA (a C Q O Q s Q u C c0 co u j i i — vi i O> O- U i 7 m V O p a) -0 O p 0 co -6 C� a) CO a) s > O O i a) > . 4 , C +' , Q a) O i c0 'i w 0 i O0 O i — + dA OU U.0 Q O 'C m s a) Q a) m -a CL I p O C C m M U O — s C 4� a) M-0-= C co 'a a) s C u A U C � Q O +' 4� +� a) to dA a) C4� i 4' o 1 C ca to 4. Cl i O U r, QC 3 vi cr +' v O a) Q E c s O ' C C a) �) u O O op s 3 a - C E"0 " E a) •> U u a-.O 7 C c0 7 a) �O s a) o Ll E O dA 7 +s p a) s 0 O C E •� C Q O s N dA M U Q O O E C C S m O— 0 C C O� •� Q a) p +' C •— C i U C (0 Y +_� c0 a) s dA a) C 7 O `� O v� Ln co s +, - ,Ln � u a) > Q U a) M 4' O cU6 N a) N 'a Z N u '— a) .0 O O •� w a s 'a ,- as N s C as .Q � � C E dA N +J N as- a N a) -a C O Q O .2 i O i m4-1 O i O +� O ,, •E _ a .N C= 0 C — n co v, Q 7 i > a� O a) J s E a) a) a) E U> Q C +o C '� .o C O E H s _ a) 'a a) •aa N a) (D a ca = CL p o H Q) E w z c ac a O 0 �' a V) O" a a a " a °) > co 4 N O r L > C C co c + 4 � a t1 4� fro s O c a) 4� f6 � 2 E a c a3i � aci c= c a f6 �; x s p 3 fu > E E w -aa oai i �a °Ln co 3 4� a) x c = - >4�Ln }s oco 4 ic va) Q > °fc6 c c O� u o C 4' +a�axi cs•oa) o Q u CL E a) 0 � > s a c �a •' ou O s,S E S >� a a) pA O cai c a) 4; C ° o 4,ai E >ca a) !E 0 > aU>a) .aCo) scE -0 °' Q O +' " -0 O U -0n 7 a) > E O O ,, U C O O O s sQ'p U 0 a)CL +� � + C iE 1N ' Oa)o -0 4- O a) s m O ` C a m a) O +J +� M a) O -0C fo E42 a) C .> i UO O c �' U a) s -a s O ; C cco 2 f6 � C a) a) E ,v� 7 4 C +, QQ '6 + c a) a) > 4s a) ° s a) � Cp 4s � E ° E> -co ) s 4- s U-0 p a) ccv > -0+-r O s wE --' p a) � O s C +� i O +� i p s a) `� C a) > s 7 +' O , m C N � C Q 4- O Q Q S a) 0a) fo mu w + 4� C -afo) u 4-1 Q O ) c Ol CL ~ o � E a) +'- sC c ) CO fo aC) a)c co QQ E 7Q a Q +.)N + = p dN o 4-1 c 4-1 ) ) 14, + a) a)U f6 4� f U u i a) a) C +_+ (/') � fo •fo of ca - > - O fco L5 v0i 7 4S OOU Q 4O O Q N 'a -0 E 14-: Z E >_ 0O +J U f6 7 -a U 4-1 c a) E a) O E a) C 4-1O i Q 7 O0 i C 0cu U O a) O -p Q 4-1 i v> > 'a 4' N +1 a) c >, E:o m C a) a) O a) fo a) O fo , VI U i 'p � U a C te, C a) U a) U > fo a � ca O Ln fo w � c a s ° 4-1 O CL fro C +' 4-1 a) U O a O fo +Q) s f6 U 4-1 4� a) a) O C Q C (C: Q 0 — s ° c C � p 4; Ln >, i U O u 'E ° O O fp > C 7 U 4 a) � a) n +' a m fu !Efu Z o 3 cu u a) +� c E fo a) > > ±, fu to C U c X U ^ Q C 4-1m c O f0 0 O Q) 0 O Q O i ca O 4: +' > a) vi v 7 i 4-1 O C 4-1 i O m a) a) i +�— c 0 OO +1 a) a >, c O >, o , s ' a) ,O 4-1 — E E c os E u aa) m cE r7 o Cr Q cr ) O ON ° O> O O ZI +� s c Q Q O c° Q a) c M O in Q EL.y z a) Q _ u O~ ~ CL O � s~ .5 Q s ° ~ o o= U dA (A U U C7 O k � 8 � CL � 0 � # � \ 0 cri C % " j E « % ' m C m \ z �.e 't QA 0 00% E - \ C C 2 0 7' o § 2'kA � � Developrent Shop PI.,�Nrltv(, RUIL171I�(a I\lBr\SIIYUC.10!hf SAINTJ(}Hhi OneStop@saintjohn.ca Phone:658-2911 Fax:632-6199 General Application Form GROWTH & COMMUNITY SERVICES CITY OF SAINT JOHN LOCATION CIVIC ADDRESS : F54 Broad Street PID # : 00000372/55086151 /00000232 LU HERITAGE AREA: Y / N INTENSIFICATION AREA: Y / N FLOOD RISK AREA: Y / N APPROVED GRADING PLAN: Y / N Z) LL APPLICATION #: DATE RECEIVED: Q "' RECEIVED BY: APPLI CANT EMAIL PHONE Matthew Carr / BrocktonBunker@gmaiI.com / 416 890 4988 z 0 MAI LING ADDRESS POSTAL CODE Q 22 Indian Trail, Toronto, ON, Canada / M6R1 Z7 CONTRACTOR EMAIL PHONE ° TBD z — H MAI LING ADDRESS POSTAL CODE Z Q U J OWNER EMAIL PHONE a Climb 1884 David and Mary Gwen Alston David.Alston.me@gmail.com 506-444-1905 MAI LING ADDRESS POSTAL CODE 18 Boyd Dr., Grand Bay Westfield, NB, E51K 0A1 PRESENT USE: Former Church Rectory CFN PROPOSED USE: 5 Unit Residential RU BUILDING PLANNING INFRASTRUCTURE HERITAGE Q©INTERIORRENOVATION [:] NEW CONSTRUCTION VARIANCE STREET EXCAVATION HERITAGE DEVELOPMENT Q EXTERIOR RENOVATION [:]ACCESSORYBLDG PLANNING LETTER [:]DRIVEWAY CULVERT HERITAGESIGN H ADDITION 1:1POOL �PACAPPLICATION DRAINAGE �HERITAGEINFILL J Q DECK DEMOLITIONCOUNCIL APP WATER & SEWERAGE HERITAGE DEMO Y VCHANGEOFUSE SIGN SUBDIVISION OTHER OTHER U EIMINIMUM STANDARDS OTHER OTHER U- PID 00000372 - Change use from CFN to RU. Mix of 1 and 2 bedroom suites. Each suite will contain one washroom and 0 z Y kitchen. Interior alterations and exterior updates will be carefully considered to respect the original building with modern o up a es an amenities. a existing envelope o e uI Ing willno e Increase FarKing pa o e ex en e o prove e sots per suite. U Look forward to work with city to create and add five well built, safe and beautiful suites to Saint John rental supply. w 0 PID 000000232 - Change of use from (CFN) to (Ru - Multi res). PID 55086151 - Change of use f om (CFN) to (Ru-Multi res). ©1 consent to the City of Saint John sending to me commercial electronic messages, from time to time, regarding City initiatives and incentives. General Collection Statement This information is being collected in order for the City of Saint John to deliver an existing program / service; the collection is limited to that which is necessary to deliver the program / service. Unless required to do so by law, the City of Saint John will not share your personal information with any third party without your express consent. The legal authority for collecting this information is to be found in the Municipalities Act and the Right to Information and Protection of Privacy Act. For further information or questions regarding the collection of personal information, please contact the Access & Privacy Officer: City Hall Building 15 Market Square Saint John, NB E21, IE8 CommonClerk@saintjohn.ca (506)658-2862 The CRN M seen, John I, the undersigned, hereby apply for the permit(s) or approvall's), indicated above for the work described on plans, submissions and forms herewith submitted. This application includes all relevant documentation necessary for the applied for permit(s) or approvall's). I agree to comply with the plans, specifications and further agree to comply with all relevant City By-laws and conditions imposed. Matthew Carr Ap li Name App .antSignat August 18th 2021 Date 10 p } 0,0wo,pKent Shope Council Application GROWTH & COMMUNITY SERVICES CITY OF SAINT JOHN CIVIC ADDRESS 1 54 Broad St., Saint John APPLICATION # FEE PAID I Y I N Contact App Iicant for Pa men TYPE OF APPLICATION ❑Land for Public Purposes ❑ Non -Conforming Use Satisfactory Servicing Release Application Fee: $250 Application Fee: $350 Application Fee: $350 ❑Section 59 Amendment Zoning By-law Amendment Zoning By-law Amendment with Application Fee: $2,650 Application Fee: $2,650 Municipal Plan Amendment Application Fee: $3,700 DETAILED DESCRIPTION OF APPLICATION Where applicable, indicate the changes to existing Section 59 conditions, zoning, or Municipal Plan designation being requested_ Attach site plans, building elevations, floor plans, and other documentation to fully describe the application_ The submission of a preliminary proposal and a Pre -Application Meeting is encouraged prior to seeking approval. Please contact the One Stop Development Shop at (506) 658-2911 or OneStop@saintjohn.ca for further information_ PID 00000372 - Change use from Rectory building (CFN) to (Ru) five suites. Mix of 1 and 2 bedroom suites. Each suite will contain modem updates and amenities. The existing envelope of the building will not be increased. Parking pad to be extended to provide 1-2 spots per suite. Look forward to work with city to create and add five well built, safe and beautiful suites to Saint John rental supply. PID 000000232 - Change of use from (CFN) to (Ru). PID 55086151 - Change of use from (CFN) to (Ru). ENCUMBRANCES Describe any easements, restrictive covenants, and other encumbrances affecting the land. AUTHORIZATION As of the date of this application, I, the undersigned, am the registered owner of the land described in this application or the authorized agent thereof, and 1 ave examined the contents of this application and hereby certify that the information submitted with the application is correct s as I have knowledge of these facts, and I hereby authorize the applicant to represent this matter and to provide any additional i o ation that will be necessary for this application. Registtd Owner or Aug 18, 2021 Date Agent P 6 Additional Registered Owner Aug 18, 2021 Date The information contained in this application and any documentation, including plans, drawings, reports, and studies, provided in support of this application will become part of the public record. 107 Council Application Form 2021 06 01 � u \ o a o \ m � ® � 2 J / . 2 N �rq '60� // ��� m 3 t Ln (A / c 2 k \ j o�m o LU LU?LUa cc u LUw� LL kn In 81SV7HIH1S X i 2 0 0 0 w m 3 O L L m � N N O z SD 0 G 6 L O 4� U m D to 4- ro Ln V) Ln D Q O O w crq N 1 G J N V Q X Q W TIF_ _ = U O] C W x co W i Ou�i O O BD N o Q Q cc: N L1J N OmJs z d LL W W O coX m o � r z vi z ccN cQ _ 0 z c ~ V w H z x X X W W Y U '3 N 0 o CL i O m � N N O z SD m 0 G 6 L O +- 0 U m to 4- ro Ln V) Ln D Q Proposed Zoning By -Law Amendement RE:54 Broad Street Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Zoning By-law at its meeting to be held on Monday, November 1, 2021, at 6:30 p.m., by: 1. Rezoning a parcel of land having an area of approximately 0.16 hectares, located at 54 Broad Street, also identified as PID 00000372; 00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC), as illustrated below. rUe gYoad fit. ro a aV �ro�a�iew A�. REASON FOR CHANGE: To convert the existing building into a multi -unit residential building. The public hearing may be held virtually, or in the Council Chamber, or in the Council Chamber with remote participation for applicants and the public. 111 For details on how to participate in the public hearing, to inspect the amendment, or to register to participate, please contact the Office of the Common Clerk at CommonClerk@saintjohn.ca. Saint John Common Council meetings can be viewed online at https://www.Voutube.com/user/saintoohnweb. Written objections to the amendment may be sent to the undersigned at City Hall or via email at CommonClerk@saintjohn.ca. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk (506) 658-2862 MIK Projet de Modification de I'arrete de zonage, Objet : 54, rue Broad Avis public est par la presente donne que le Conseil municipal de la Ville de Saint John a ('intention d'envisager la modification de I'Arrete de zonage de la Ville de Saint John comme suit au cours de la reunion qu'il tiendra le lundi 1 novembre 2021, a 18 h 30: 1. Changement de zonage d'une parcelle de terrain d'une superficie de 0.16 hectares environ, situee au 54, rue Broad, egalement identifiee des NIDs 00000372; 00000232 and 55086151, de zone d'installations communautaires de quartier (CFN) a zone residentielle du centre-ville (RC), tel qu'illustre ci- dessous. RAISON DE LA MODIFICATION: Pour converter le batiment existant en un immeuble residentiel a logements multiples. La seance publique peut titre organisee de fagon virtuelle ou dans la salle du Conseil, ou dans la salle du Conseil avec une participation a distance pour les requerants et le public. MR] Pour savoir comment participer a I'audition publique, inspecter la modification ou de vous inscrire pour participer, veuillez communiquer avec le bureau du greffier commun a I'adresse CommonClerk@saintjohn.ca. Les reunions du conseil communal de Saint John peuvent titre consultees en ligne a https://www.youtube.com/user/saintjohnweb. Veuillez faire part de vos objections au projet de modification par ecrit au soussigne a I'hotel de ville ou par courriel a I'adresse CommonClerk@saintjohn.ca. Si vous avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, greffier communal (506) 658-2862 ` EI BY-LAW NUMBER C.P. 1114 ARRETE NO C.P. 111-X ARRETE A LAW TO AMEND THE ZONING BY- MODIFIANT L'ARRETE DE ZONAGE LAW DE THE CITY OF SAINT JOHN OF THE CITY OF SAINT JOHN ARRETE No C.P. 1114 Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.16 hectares, located at 54 Broad Street, also identified as PID 00000372;00000232 and 55086151 from Neighbourhood Community Facility (CFN) to Urban Centre Residential (RC). Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par : 1. La modification de I'annexe «A», Plan de zonage de la ville de Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 0.16 hectares, situee au 54, rue Broad, egalement identifiee des NIDs 00000372; 00000232 and 55086151, de zone d'installations communautaires de quartier (CFN) a zone residentielle du centre-ville (RC), all as shown on the plan attached hereto - toutes les modifications sont and forming part of this by-law. indiquees sur le plan ci-joint et font partie du present arrete. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common EN FOI DE QUOI, The City of Saint John a Seal of the said City to be affixed to this by-law fait apposer son sceau communal sur le the X day of November, A.D. 2021 and signed present arrete le X septembre 2021, avec les by: signatures suivantes : Mayor/Maire Common Clerk/Greffier communal iisk First Reading - X Premiere lecture - X Second Reading - X Deuxieme lecture - X Third Reading - X Troisieme lecture - X `m1.1 Staff Recommendation for Council Resolution Property: 573 Woodward Avenue Public Hearing: November 1, 2021 Item Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 1s' and 2" reading to an Amendment Amendment to the Zoning by-law which rezones a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID Number 55220701, from Low -Rise Residential (RL) to Mid - Rise Residential (RM). Other No 3rd Reading Item: Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law which rezones a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID Number 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM). Recission of Yes That Common Council, pursuant to the provisions of Section Previous s. 39/s. 59 of the Community Planning Act, hereby discharges the 59 Conditions resolution adopted on June 4, 2018, imposed on the rezoning of a parcel of land located at 573 Woodward Avenue, also identified as being PID Number 55220701 and which was made pursuant to the provisions of Section 59 of the Community Planning Act in effect at the time (RSNB 1973 as amended). Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of MIN approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as being PID Numbers 55220701: a. That the development of the parcel of land be limited to a maximum of 225 dwelling units. b. That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). c. That no multiple residential building exceeds a height of 14 metres. d. Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. e. That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. f. That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. g. That the design and construction of all multiple residential buildings be in accordance with detailed elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as `MF:3 illustrated on the submitted concept plan and rendering by the applicant. h. That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. i. That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. j. That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. Section 59 No Agreement Section 131 No Agreement Other No Mel ilk v r, 10 k CD z¢ Q w C z °° a: EIII N � Q N 2 CL 3 � liJ i O d Q Q � 0 Q m d Ln It a J U1 I i i -�,-�_ � � � 0 CL 0 L a � � � ■� � � � aaal alp, u Ln opp, a�a� E C E fC Apo IZI 0 41 �o Ti ce v� �bpapM �o oM �� - �- U U i j K K o K K K 4 In I cn C6 040 O `LV O C6 E O -0--a cn O � }' O U � O O cn C;) �cn O O O O � > O r� • 9 a) 0 0 O � '� N E O N :3 C: � 0 C: O---j C —O cn ,Vm E E a)O o o �N o-0 ,2 0 L L L W O E -0 O- a)a-O a)- � � p ® a) a) `~ a- 0-0 > 0 a) cu a-}' — U U > U O� mo 0-0 o a uj m > c� L cn 4-0 .� a)Z O a) o I-- Q > O p 0 J a) a) E Cfl 06 L U •� O j Cn CL Ca m U) 0-0 a� CY) U O >, CC) U C6 CU a) 0 Qom._ 4� E • �, MZ o06a� Coo E� cn . X � }, a)CO a) U CU C: 4— " L6 U) Q O clq cm co v O �p a) �p cn O CL m � O aim mz V U) COMMON COUNCIL REPORT M&C No. 2021-287 Report Date October 26, 2021 Meeting Date November 01, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Supplemental Report — 202110 26 573 Woodward Avenue Common Council Report. docx AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Mark O'Hearn Jacqueline Hamilton I John Collin RECOMMENDATION 1. That Common Council rezone a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on the June 4, 2018, rezoning of the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701. 3. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701: (a) That the development of the parcel of land be limited to a maximum of 225 dwelling units. (b) That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). (c) That no multiple residential building exceeds a height of 14 metres. `Kz"I -2- (d) Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. (e) That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. (f) That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. (g) That the design and construction of all multiple residential buildings be in accordance with detailed elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as illustrated on the submitted concept plan and rendering by the applicant. (h) That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. (i) That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. `K191 -3- (j) That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. EXECUTIVE SUMMARY The public hearing concerning a rezoning and Section 59 amendment application for the property at 573 Woodward Avenue is being considered by Common Council on November 1, 2021. A number of concerns were raised by local residents at the Planning Advisory Committee meeting about this application. This report provides additional information about these concerns. The staff recommendation has remained unchanged and was unanimously endorsed by the Committee. PREVIOUS RESOLUTION On October 4, 2021, Common Council referred a rezoning and Section 59 amendment application from NJP Developments Inc. concerning the property at 573 Woodward Avenue to the Planning Advisory Committee for a report and recommendation. Common Council also set the public hearing for November 1, 2021, at 6:30 p.m. REPORT The purpose of this report is to provide Common Council with additional information regarding the concerns raised at the October 19, 2021, Planning Advisory Committee meeting concerning a rezoning and Section 59 amendment application for the property at 573 Woodward Avenue. Further information is available in the attached PAC recommendation letter and staff report. Separation & Buffering The recommended Section 59 conditions will require that the proposed multi - residential buildings be located no closer than 45 metres from a property zoned One -Unit Residential (R1). The recommended Section 59 conditions will also require a 12-metre wide vegetative buffer be established along the perimeter of the subject property, adjacent to the residential properties abutting Woodward Avenue and Boars `Ki.1 -4- Head Road. In the case of the adjacent properties along Boars Head Road, the buffer will be between the proposed 20-metre wide street right-of-way and the adjacent rear property lines. The buffer will need to be installed in accordance with a landscaping plan, prepared by a professional, subject to the approval of the Development Officer. The purpose of the buffer is to provide screening between the proposed development and these adjacent properties. The buffer is not intended to mitigate sound. The 2018 approved proposal would have resulted in seven semi-detached buildings being constructed near the common property boundaries of the properties between 485 and 515 Boars Head Road. The existing zone has a minimum rear yard of 6 metres and a maximum building height of 11 metres. The previous approved proposal would have resulted in new housing without any appreciable separation and buffering as proposed in the revised 2021 proposal. The applicant is willing to provide greater building separation and a vegetative buffering between the proposed development and the adjacent properties. The applicant did, however, request at the Committee meeting that a minimum building separation of 30 metres be considered. Based on the submitted rendering, staff indicated that the closest proposed building was the 75-unit building, which was approximately 47 metres from the common boundaries of the properties along Boars Head Road. The proposed buildings are over 50 metres from the adjacent properties along Woodward Avenue. Staff did not support a 33 percent decrease in the building separation. The Committee asked whether the entire vegetative buffer could be installed prior to the development. The applicant advised that installing the vegetative buffer prior to undertaking the development would result in damage to the landscaping. The applicant, therefore, intends to install the buffer in phases as the development is undertaken. Maximum Building Height The applicant's representative, Don Sterritt of Smyth Design Inc. Architects, expressed concern about the recommended Section 59 condition restricting the maximum building height to 14 metres. Instead, he requested that the proposed `19YA -5- development be limited to the maximum height standard for the proposed Mid - Rise Residential (RM) zone. Staff indicated that 14 metres is the maximum building height permitted in this zone, and that the recommended condition, if imposed, will require a Section 59 amendment application to be approved by Common Council if a greater height was later requested. If the Section 59 condition was not imposed, a variance application could be sought to increase the building height through a variance application to the Development Officer or the Committee. Subsequent to the meeting, staff discussed this matter with the applicant. The primary concern appears to be the possibility that the proposed buildings could be slightly higher than 14 metres at certain points due to grade changes or pedestrian and vehicle entrances. The Zoning By-law defines height as the average grade to the highest point of a building. The definition of grade excludes localized depressions such as pedestrian or vehicle entrances. Therefore, staff believes that this concern is already addressed by the Zoning By-law. Notwithstanding, the applicant may still request at the public hearing a slight increase to the recommended maximum building height allowance. Traffic & Pedestrian Safety One of the recommended Section 59 conditions requires that a traffic impact statement be prepared prior to undertaking the proposed development or seeking tentative subdivision approval. This condition was also recommended and imposed when the 2018 development plan was approved. The applicant submitted a traffic impact statement a day prior to the Committee meeting. The traffic impact statement was prepared by Jill DeMerchant, P.Eng., M.Eng., Transportation Engineer, Englobe Corp., dated October 18, 2021. Traffic data was recently collected over a 12-hour period during a weekday. The key findings of the traffic impact statement include: 1. The proposed development is expected to generate 81 vehicle trips during the AM peak hour, 99 vehicle trips during the PM peak hour, and a total of 1,224 trips daily. `Ec1:3 -6- 2. The intersection of Woodward Avenue and the proposed street for the development will operate efficiently and be well below capacity even when the development is fully built -out. 3. The proposed street for the development will be located 37 metres and 33 metres from Cedarwood Drive and Amelia Court, respectively, which exceed the TAC1 recommended minimum spacing of 20 metres. 4. Based on TAC guidelines, a crosswalk is not warranted across Woodward Avenue at the location of the proposed street for the development due to the proximity of the existing crosswalk at the intersection of Woodward Avenue and Boars Head Road. A minimum spacing of 200 metres to the nearest crosswalk is recommended by TAC to warrant an additional crosswalk. The distance between the proposed street and the mentioned intersection is only 95 metres. The City Traffic Engineer, Tim O'Reilly, P.Eng., M.Sc.E., has reviewed the traffic impact statement and agrees with its findings. The City Traffic Engineer has also commented that the proposed development is located near two schools. A City of Saint John Safer School Zone Project for Samuel -de -Champlain was recently completed and another for Millidgeville North School is planned for 2022. Projects within this program, including in these two cases, typically focus on pedestrian safety on the street block(s) on which the school is located. The development site is close to both schools and, therefore, walking students and other pedestrians from the development and surrounding existing neighbourhood will benefit, however neither project would result in pedestrian safety improvements as far as the development site itself. Blasting & Noise Local residents expressed concern about blasting operations when the development is undertaken. 1 Refers to the Guidelines of the Geometric Design Guide for Canadian Roads and other relevant guidelines published by the Transportation Association of Canada (TAC). -7- The Province of New Brunswick regulates the activity of blasting, which must be carried out by a certified individual in strict adherence to provincial requirements. It is the responsibility of the applicant to ensure that there are no adverse impacts to neighbouring properties. The applicant has indicated that further site investigation is needed to determine the manner in which the property can be prepared for development. At this point, the applicant anticipates that blasting may be necessary to extend underground infrastructure and public utilities. Where possible, mechanical means will be considered for the reminder of the site work. It must be noted that the 2018 development proposal for this property would require the preparation of 21 semi-detached building sites and two multiple - residential building sites. The 2021 development proposal will only require the preparation of three building sites, which are located much further from the adjacent properties. With respect to noise, the City's Noise By-law prohibits noise from construction equipment between the hours of 9:00 p.m. and 7:00 a.m. The applicant has indicated that they will adhere to the noise regulations of the City and will be very considerate of the neighbourhood when undertaking the development. Public Safety & Future Street Access Residents expressed concern about the availability of emergency response due to the proposed road network. Residents suggested that the access to the proposed development be through the property at 453 Boars Head Road. With respect to the property at 453 Boars Head Road, this property is no longer owned by the applicant. It is staff's understanding that the new landowner intends to construct a 33-unit multiple residential building on this property in the near future. The subject property and the property at 453 Boars Head Road are separated by a steep, rocky area hindering the practical construction of a street. The risk of cut -through traffic between Woodward Avenue and Boars Head Road would also need to be considered if a connecting street were considered. The Subdivision By-law encourages the interconnection of subdivision developments whenever possible. Staff indicated at the PAC meeting that a ` 191 -8- future street connection to the undeveloped land to the south will be considered when the applicant submits a subdivision application. Assuming this rezoning and Section 59 amendment application is approved, the pending subdivision application will involve consideration of the proposed cul- de-sac street and whether a secondary future street is required. A future street right-of-way could be provided between the proposed 100-unit and 50-unit buildings. The future street could create a connection to the adjacent 27.8-hecare property adjacent to the south, which could result in an eventual street connection to Cambridge Drive to the east, when further residential development occurs on this adjacent property. It must be mentioned that the provision of a future street will depend on the investigation of the topographical conditions of the area, and that the developer of the adjacent property will be responsible to construct the future street when residential development expands towards the subject property, as stipulated by the Subdivision By-law. Infrastructure Development, the City Traffic Engineer, and Fire and Emergency Management Services have all reviewed the proposed application. They have no objection to the proposed development. A subsequent subdivision application will need to be considered. At that time, these City departments will have further opportunity to analyze the proposed street access and provide additional comment. Boars Head Road Sidewalk Local residents raised concerns with respect to a missing 330-metre section of sidewalk infrastructure in front of the properties between 399 and 515 Boars Head Road. In comparison, there is a sidewalk along both sides of Woodward Avenue, between the street of the proposed development to the Boars Head intersection. In addition, the applicant will be installing a sidewalk along the proposed cul-de-sac street, as required by the Subdivision By-law. The City Traffic Engineer has indicated that the missing sidewalk along Boars Head Road will be reconsidered as part of the 2023 General Fund Capital Program. M111I -9- This infrastructure work will cost approximately $500,000 and will need to be prioritized within the funding limits of the 2023 program, as is the case with all contemplated projects. The City Traffic Engineer also indicated that there is a Sidewalk Infill Program being developed as a result of the MoveSJ project, the City's new Transportation Plan. Once operation alized, this program will prioritize the completion of missing sidewalk infrastructure along key arterial and collector streets in the community. No sidewalk construction was required by the developers of the townhouse development between 423 and 431 Boars Head Road, or with respect to the Charlie Grace multiple residential development, or when the proposed multi - residential building at 453 Boars Head was proposed in 2018. The missing sidewalk, which is approximately 120 metres from the street of the proposed development on the subject property, has been discussed with the applicant who feels that it is the sole responsibility of the City to complete. Parking Lot Lighting Local residents expressed concern with respect to parking lot lighting. The Zoning By-law prohibits any lighting fixture or illuminating device for any purpose that directs rays of light upon an adjoining property or above such facility or device. The applicant is aware of this requirement, which will be addressed when the detailed site plan is submitted for the approval of the Development Officer. It should also be mentioned that the applicant is considering the possibility of underground parking, which would eliminate the need for surface parking lot lighting. Adjacent Property Maintenance The property owner of 495 Boars Head Road raised concern about the existing proximity of his dwelling to the common property line with the subject property. The adjacent property owner has suggested that the applicant convey a portion of his property or, alternatively, to provide an access agreement. The inclusion of land from the subject property to this adjacent property would result in changing the proposed site design, especially with respect to the centerline of the proposed street and the relocation of the vegetative buffer. `% -10- This request is considered a civil matter between the two property owners and the City would not be involved in any discussions that occur between these two parties. The applicant is aware of the concern and is considering the matter. STRATEGIC ALIGNMENT The proposed development is aligned with the principles of smart growth in PlanSJ and will support Common Council's Grow priority to increase the population and property tax base. SERVICEAND FINANCIAL OUTCOMES The developer will be responsible for all the work and costs associated with the proposed development, including extensions and upgrades to infrastructure, public utilities, and streets. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This application has been reviewed by Infrastructure Development (and Saint John Water), the City Traffic Engineer, Fire and Emergency Management Services, Building Inspection, and public utility agencies. ATTACHMENTS None PLANNING ADVISORY COMMITTEE October 20, 2021 Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT: Rezoning and Section 59 Amendment Application 573 Woodward Avenue .2k^11 The City of Saint John On October 4, 2021, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its meeting on October 19, 2021. The applicant's representative, Don Sterritt of Smyth Design Inc. Architects, appeared before the Committee in general agreement with the staff report and recommendation. Mr. Sterritt did, however, request consideration of a reduced building separation from 45 metres to 30 metres and that there not be a 14-metre height restriction on the proposed buildings. Mike Kane (495 Boars Head Road), Ray Maber (501 Boars Head Road), Debbie McCormack (509 Boars Head Road), and Marc Bouchard (556 Woodward Avenue) appeared before the Committee regarding this application. The local residents expressed concerns with respect to headlights and parking lot lighting, blasting, noise, traffic, and public and pedestrian safety. Mike Kane also expressed concern about the ability to maintain his property where his dwelling was very close to the common property line. Six emails from local residents, including three of the residents who also spoke at the meeting, were received expressing similar concerns regarding this application (see attachments). Although not directly related to this application, there were other concerns raised by members of the Committee. Firstly, some members had questions about the safety of adding more density to an area with only one exit (via Woodward) especially during an emergency. Second, several members including Councillor Sullivan, were concerned about the lack of a continuous sidewalk along Boars Head Road along the proposed development. Page 1 of 3 144 Rezoning & Section 59 573 Woodward Avenue October 20, 2021 After a discussion with the applicant's representative and staff concerning the concerns raised by the local residents, the Committee unanimously resolved to recommend the rezoning application with the recommended Section 59 conditions by staff. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on the June 4, 2018, rezoning of the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701. 3. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701: (a) That the development of the parcel of land be limited to a maximum of 225 dwelling units. (b) That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). (c) That no multiple residential building exceed a height of 14 metres. (d) Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. (e) That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. (f) That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this Page 2 of 3 145 Rezoning & Section 59 573 Woodward Avenue October 20, 2021 proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. (g) That the design and construction of all multiple residential buildings be in accordance with detailed elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as illustrated on the submitted concept plan and rendering by the applicant. (h) That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. (i) That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. 0) That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. Respectfully Jubraitted, ZT ex Weaver Crawford Chair Attachments Page 3 of 3 146 FopRG(,�, 00HUM J The City of Saint John Date: October 15, 2021 To: Planning Advisory Committee From: Growth & Community Services Meeting: October 19, 2021 SUBJECT Applicant: NJP Developments Inc. Landowner: NJP Developments Inc. Location: 573 Woodward Avenue PID: 55220701 Plan Designation: Stable Residential Existing Zoning: Low -Rise Residential (RL) Proposed Zoning: Mid -Rise Residential (RM) Application Type: Rezoning and Section 59 Amendment Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law and to existing Section 59 conditions. Common Council will consider the Committee's recommendation at a public hearing on Monday, November 1, 2021. Page 1 of 9 147 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 EXECUTIVE SUMMARY The application involves a request to further rezone the property at 573 Woodward Avenue to permit the construction of three larger multiple residential buildings. A previous application by the same applicant was approved in 2018 allowing two smaller multiple residential buildings and a number of semi-detached buildings. The Municipal Plan is supportive of this application. Section 59 conditions are recommended by staff to address neighbourhood compatibility, infrastructure servicing, site development, and traffic. RECOMMENDATION That Common Council rezone a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low - Rise Residential (RL) to Mid -Rise Residential (RM). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on the June 4, 2018, rezoning of the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701. 3. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701: (a) That the development of the parcel of land be limited to a maximum of 225 dwelling units. (b) That no multiple residential building be located closer than 45 metres from a property zoned One -Unit Residential (R1). (c) That no multiple residential building exceeds a height of 14 metres. (d) Except where necessary for street construction, that the development of the parcel of land include a continuous vegetative buffer having a minimum width of 12 metres and located along the perimeter of the parcel adjacent to the residential properties along Woodward Avenue and Boars Head Road, as illustrated on the submitted concept plan and rendering by the applicant. (e) That the development of the parcel of land be in accordance with detailed site and landscaping plans, to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage, amenity areas, pedestrian circulation, vegetative buffers, and other site features. Page 2 of 9 148 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 (f) That the site and landscaping plans mentioned in clause (e) be attached to any development and building permit application for this proposed development, and that all site and landscaping improvements associated with each multiple residential building be completed within one year from the issuance date of such permit. (g) That the design and construction of all multiple residential buildings be in accordance with detailed elevation plans, to be prepared by the proponent and subject to the approval of the Development Officer, as illustrated on the submitted concept plan and rendering by the applicant. (h) That the parcel of land be developed and maintained in accordance with an engineering storm water drainage plan and design report, prepared by the proponent and subject to the approval of the Chief City Engineer, and that such approved plan and report be attached to any tentative subdivision approval or development and building permit for the proposed development, whichever occurs first. (i) That a traffic impact statement, to be prepared by the proponent's traffic engineering consultant and subject to the approval of the City Traffic Engineer, be required prior to seeking tentative subdivision approval or the approval of any development and building permit for a multiple dwelling on the parcel of land, whichever occurs first. (j) That all work, utilities, and other facilities, including site improvements, construction of the proposed public street, municipal infrastructure and public utility extensions and upgrades, and any necessary improvements to existing streets, be the sole responsibility of the proponent. DECISION HISTORY On April 17, 2018, the Planning Advisory Committee considered a rezoning application by NJP Developments Inc. and Darrell MacGowan, owners of the properties at 453 Boars Head Road and 573 Woodward Avenue, respectively. The application sought to rezone 453 Boars Head Road from One -Unit Residential (R1) to Mid -Rise Residential (RM) and to rezone 573 Woodward Avenue from One -Unit Residential (R1) to Mid -Rise Residential (RM) and Low -Rise Residential (RL). The application proposed the construction of a 12-unit multiple residential building at 453 Boars Head Road and the construction of two 24-unit multiple residential buildings and 21 semi- detached buildings on the property at 573 Woodward Avenue (Submission 3). The Committee recommended the rezoning application to Common Council with the following Section 59 conditions, which were recommended by staff: Page 3 of 9 149 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 That any development of the site be in accordance with a detailed site plan to be prepared by the proponent and subject to the approval of the Development Officer, indicating the location of all buildings, structures, parking areas, driveways, loading areas, signs, exterior lighting, outdoor storage areas, amenity areas, pedestrian circulation elements and other site features. This site plan is to be attached to the application for the building permit for the respective part of the proposed development and all site improvements illustrated on the plan must be completed within one year of completion of the respective building. 2. That any proposed buildings be constructed in accordance with detailed elevation plans prepared by the developer and approved by the Development Officer to ensure compliance with applicable standards. These building elevation plans must be attached to the application for any building permit for the proposed development. 3. Engineering water demands (maximum and average day demand and fire flow demand) and sewer flows based on Atlantic Canada Wastewater Guidelines Manual and Atlantic Canada Guidelines for the Supply, Treatment, Storage, Distribution, and Operation of Drinking Water Supply Systems, geodetic elevations of the proposed buildings, and the connection location for the above listed water and sewer flows must be submitted by the proponent to the City for review and incorporation into the City's water and sanitary sewer models to analyze the impacts of the proposed development on the municipal system. This information shall be submitted prior to the issuance of a building permit for 453 Boars Head Road and prior to the issuance of tentative subdivision approval for the full build out of 573 Woodward Avenue. Any upgrades/extensions to the existing municipal infrastructure required to service this proposed development is the owner/developer's full responsibility and cost to complete. 4. An engineering storm water drainage plan and design report must be completed by the applicant's engineering consultant indicating how storm water collection and disposal will be handled for full build out of the development or a portion thereof. If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. 5. Any private easements required to facilitate servicing or drainage shall be the responsibility of the applicant to obtain. 6. A traffic impact statement is required from the applicant's traffic engineering consultant to review and recommend on the interconnection of the proposed street with Woodward Avenue. This information must be provided to the City for review and approval by the City. On May 22, 2018, Common Council held the public hearing and gave first and second reading to the requested rezoning application. On June 4, 2018, Council gave third reading to the rezoning application and adopted the recommended Section 59 conditions. These conditions were registered in the Saint John Registry Office on June 19, 2018. Page 4 of 9 150 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 ANALYSIS Proposal The applicant is proposing to develop the property at 573 Woodward Avenue with three multiple residential buildings (Submission 1 & 2). These buildings are expected to be constructed in phases in response to market demand. Once fully completed, these three buildings will have a total of 225 rental units. Each building and associated parking area is expected to be developed independently on its own lot. This will require the consideration of a subsequent subdivision application. A new public street from Woodward Avenue is proposed that will provide access to these future lots. The applicant will be solely responsible to construct this new street in accordance with the requirements of the Subdivision By-law (see Future Subdivision Application). The applicant has owned the property for some time and has evaluated several different possible housing developments, including single -detached dwellings and semi-detached dwellings with smaller multiple residential buildings, which was approved by the City in 2018. Due to the undulating rocky site conditions, the applicant has indicated that the proposed higher density development is needed to economically develop the property. The applicant has indicated that blasting will be likely be required to extend municipal infrastructure and underground public utilities onto the property. Mechanical rock extraction may be possible for the remainder of the site. This matter is currently being investigated by the applicant's engineering consultant. The applicant has indicated that a previous developer had removed rock outcropping within the Future Street right-of-way, located between the properties at 569 and 577 Woodward Avenue. Should the rezoning and Section 59 amendment application be approved, the applicant will proceed with the mentioned subdivision application and start constructing the new public street this winter. Construction of the 50-unit multiple residential building is expected next year. The two other buildings will be constructed afterwards and may be constructed by other developers. The proposed housing development will provide an additional 225 rental units to the Millidgeville community. This type of housing option allows persons who want to live in place but no longer wish to maintain a single -detached dwelling to remain in the community. The applicant recognizes that the proposed development must be attractive and affordability to its intended market and offer the necessary amenities to attract and retain these tenants. Given the scale of the proposed development, the applicant has indicated that subsidized units and barrier -free units, in addition those required by Provincial building codes, will be considered. A lack of affordable housing is a growing concern for communities across Canada. Earlier this year the City launched a collaborative project with community affordable housing partners, Canada Mortgage and Housing Corporation, and the Government of New Brunswick, to address Page 5 of 9 151 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 this issue. The Saint John Affordable Housing Action Plan project will position the City, and its partners, to develop housing policies, by-law regulations, programs, and other actions to holistically address the supply and affordability of housing in the community. Site and Neighbourhood The subject property is located to the southeast of the intersection of Woodward Avenue, Boars Head Road, and Ragged Point Road in Millidgeville (Map 1). The property is approximately 3.5 hectares in area and has a hilly terrain. There are trees covering portions of the site, especially behind the properties along Woodward Avenue and near the center of the property. Eighteen properties containing single -detached housing are adjacent to the subject property along the northern and western property lines. There are a number of additional single -detached houses located to the west, including dwellings along Amelia Court and in the Cedar Point Estates Subdivision. To the northeast, the property at 453 Boars Head Road, now owned by Cogswell Properties Ltd., is zoned Mid -Rise Residential (RM) and is expected to be developed with a 12-unit multiple residential building (see Decision History). To the east, three multiple residential buildings abut a cul-de-sac street (Charlie Grace Terrace). The land to the south is undeveloped and has similar topographical features as the subject property. This adjacent land to the south is owned by Barsa Ventures Ltd., the developer of the Cambridge Estates Subdivision located further to the east on Boars Head Road. In the general area, the Samuel de Champlain school is located at 67 Ragged Point Road and the Millidgeville North School is located at 500 Woodward Avenue. The Kennebec Manor Nursing Home is located at 475 Woodward Avenue. Municipal Plan and Rezoning The subject property is designated Stable Residential by the Municipal Plan (Map 2). Neighbourhoods under this designation are within the Primary Development Area, generally on municipal services, and have the potential to accommodate additional development at a scale and density consistent with the surrounding context. When significant new development is proposed, the Municipal Plan requires that a rezoning process be undertaken to ensure compliance with Policy LU-88. A detailed analysis of this policy is included in Attachment 2: Municipal Plan Policy Review. The proposal for three larger multiple residential buildings, instead of the originally approved proposal involving two smaller multiple residential buildings and a number of semi-detached buildings (see Decision History), is a request to further upzone the property. In the April 13, 2018, staff report to the Committee, staff noted "The transition between Low - Rise Residential (RL) and Mid -Rise Residential (RM) zoning is intended to provide similar height, massing, and lot configuration to the adjacent single-family homes and multiple unit buildings." Page 6 of 9 152 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 The proposal of the larger multiple residential buildings will not provide the transition anticipated between the development of multiple residential buildings on the subject property and the single -detached dwellings to the north and west. However, the revised proposal will provide for greater building separation and buffering. Separation was a concerned raised by two adjacent property owners in 2018. With respect to site density, the revised proposal will increase the total number of dwelling units from 90 to 225, a 250 percent increase from the approved proposal in 2018, resulting in an approximate site density of 64 units per hectare.' In comparison, the original proposal involved a density of 26 units per hectare. The Stable Residential designation does not have any density guidelines to evaluate new development. Instead, new development should be at a scale consistent with the context of the neighbourhood. The neighbourhood consists of single -detached housing to the west and multiple residential buildings to the east. Considering this context, the Low to Medium Density Residential designation, a designation that permits townhouses, semi -detaches, single -detached dwellings, and apartments and condominiums where appropriate through a rezoning process, would support a gross residential density between 35 to 90 dwelling units. The density of the revised proposal is consistent with this density range. While it would be more ideal to have the proposed development located in Millidgeville's Intensification Area, which is to the east along Millidge Avenue, the proposal can satisfy the criteria of Policies LU-88 & 1-2 as discussed in Attachment 2. The rezoning application is, therefore, supported provided the Section 59 conditions recommended by staff are imposed. These conditions are discussed in the next section of this report. Recommended Section 59 Conditions To address neighbourhood compatibility, infrastructure servicing, and any traffic issues of the proposed development, Section 59 conditions have been recommended. These conditions are consistent with the conditions imposed on the original proposal in 2018. The Section 59 conditions imposed on the subject property in 2018 will be replaced with the recommended conditions dealing with the revised development proposal in 2021. Section 59 conditions are recommended to ensure that no multiple residential building is closer than 45 metres (148 feet) from an adjacent residential property along Woodward Avenue and Boars Head Road. The conditions also require that a continuous vegetation buffer having a minimum width of 12 metres be provided between the adjacent residential properties and the proposed development, except where necessary for the construction of the new street. Additional vegetation will need to be planted to ensure that the buffer is continuous. The buffer will need to be established and maintained in accordance with an approved landscaping plan. The Municipal Plan does not calculate density on a property basis but on a gross residential density per net hectare basis which includes on the lands within the Plan designation. Page 7 of 9 153 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 The Section 59 conditions stipulate that no multiple residential building can have a height greater than 14 metres(46 feet). The recommended Section 59 conditions also address site development and building design. The Section 59 conditions will limit the total number of dwelling units to 225, the maximum build - out of the proposed development. Service modelling indicates that there is sufficient capacity to accommodate this number of dwelling units. Additional modelling will be needed to assess additional units. The Section 59 conditions require a traffic impact statement prior to seeking tentative subdivision approval or the issuance of a development and building permit for the construction of any multiple residential dwelling. The statement will need to address the level of service to Woodward Avenue, the proximity of the two nearby street intersections (i.e., Cedarwood Drive and Amelia Court), and a crosswalk assessment for the area. The developer will be fully responsible for any work needed to address traffic issues in connection to this proposed development. The applicant has indicated that the traffic impact statement is currently being developed by a traffic engineering consultant and may be available for the Committee meeting. Finally, the Section 59 conditions requires that all work, utilities, and other facilities, including site improvements, construction of the proposed public street, extension and upgrading of municipal infrastructure and public utilities, and any necessary improvement to existing streets, be the sole responsibility of the applicant. This is a requirement of the Subdivision By-law. Future Subdivision Application The applicant is expected to submit a subdivision application should this rezoning and Section 59 amendment application be approved. The subdivision application will seek approval of the proposed public street, the creation of lots for each of the multiple residential buildings, and the provision of money in -lieu of land for public purposes. The applicant has indicated that the tentative subdivision plan and preliminary engineering plans are being developed. The provision of a future street to the undeveloped land to the south has been briefly discussed with the applicant and will need further consideration. Conclusion The further rezoning of the subject property to allow three larger multiple residential buildings is supported by the Municipal Plan. Section 59 conditions are recommended to address neighbourhood compatibility, infrastructure servicing, site development, and traffic. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives were considered. Page 8 of 9 154 NJP Developments Inc. 573 Woodward Avenue October 15, 2021 ENGAGEMENT Proponent On October 7, 2021, the applicant delivered information about the proposed development to the residences along Woodward Avenue and Boars Head Road adjacent to the subject property. Information was also delivered to residences across the street, including dwellings along Amelia Court. At the time of preparing this report, the applicant had responded to three telephone inquiries about the proposed development. Public In accordance with the Committee's Rules of Procedure, notification of the application was mailed to landowners within 100 metres of the subject property on October 8, 2021. A public notice concerning the rezoning and Section 59 amendment application was posted on the City of Saint John website on October 8, 2021. APPROVALS AND CONTACT Author I Manager I Commissioner Mark O'Hearn, CPT I Jennifer Kirchner, RPP, MCIP I Jacqueline Hamilton, MCIP, RPP Contact: Mark O'Hearn Telephone: (506) 649-6075 Email: Mark.OHearn@saintjohn.ca APPENDIX Map 1: Site Aerial Map 2: Future Land Use Map 3: Zoning Attachment 1: Site Photography Attachment 2: Municipal Plan Policy Review Submission 1: Revised Concept Plan (2021) Submission 2: Rendering (2021) Submission 3: Approved Concept Plan (2018) Page 9 of 9 155 aaal @0e. U LT E-0 a a Q fa E U ' c o cLn o cn � 2 4-1 2 LL go a' N 2 i O m L U yp�eMpo oM �e F �o L a a 0 m U C� o �0u 157 ii aaal a0 eat U ai�ae 4J aG4 E 2 C a Q lu YJj 'c Ol o o a a g a N O in z U) d N Nino U N N 2 i O m L U rl LL U yp�eMpo oM �e F �o L a a 0 L LL U U to Ln 0 L 158 Q cu 0 ry cu d) cu 0 d) 0 0 4-- 0 . . . . . . . . . . . . . . cn M ui L) U- L) 70 i. m 70 0 0 m 0 OtA , In Attachment 2: Municipal Plan Policy Review Policy Stable Residential Staff Comment These lands include a number of existing neighbourhoods in the City which are generally built -out and are not anticipated to receive major change over the planning period. These neighbourhoods are within the Primary Development Area, are generally on municipal services, and have the potential to accommodate additional development, at a scale and density consistent with the surrounding context. Policy LU-88 Ensure that significant new development and redevelopment in areas designated Stable Residential shall generally be permitted only through a rezoning process where compliance is demonstrated with the following requirements: a. The proposed land use is desirable and The proposed land use will utilize a large contributes positively to the neighbourhood; undeveloped property that abuts a collector street with municipal infrastructure and public utilities. b. The proposal is compatible with surrounding land uses; The inclusion of additional rental units in the Millidgeville community will enhance housing options for residents, including persons who wish to live in place but no longer wish to maintain a single -detached dwelling. In 2018, the City approved a proposal involving two 24-unit multiple residential buildings and 21 semi-detached buildings on the subject property. The City also approved a proposal for a 12-unit multiple residential building on the adjacent property to the north at 453 Boars Head Road. The revised development will introduce a third multiple residential building on the subject property. This revision is compatible with the approved and existing multiple residential buildings in the immediate area, including three existing multiple residential buildings to the east abutting Charlie Grace Terrace. `Ris] Attachment 2: Municipal Plan Policy Review Policy c. The development is in a location where all necessary water and wastewater services, parks and recreation services, schools, public transit, and other community facilities and protective services can readily and adequately be provided; 2 Staff Comment The revised development proposes three multiple residential buildings that will contain 50, 75, and 100 dwelling units, whereas the original proposal included two 24-unit buildings. The massing of the proposed buildings, especially the 100-unit building, is not characteristic of the area. The 2018 proposal involved a site density of 26 units per hectare for the subject property. The 2021 revised proposal will result in an approximate density of 64 units per hectare. In comparison, the Charlie Grace Terrace development has a site density of 33 units per hectare, and the single -detached housing to the west has an average density of 10 units per hectare. Notwithstanding, the inclusion of the proposed larger multiple residential buildings is supported given the compatibility with other multiple residential buildings to the east and north (proposed), and the ability to separate and buffer these larger multiple residential buildings from the single -detached housing to the west. Section 59 conditions are recommended to ensure that separation and a continuous vegetative buffer is established, and to limit building height and the total number of units. The property abuts a collector street with municipal infrastructure and public utilities. Service modelling indicates that the existing infrastructure can accommodate the demands of the proposed 225 units. The neighbourhood is served by public transit along Boars Head Road and Woodward Avenue to the east. A bus shelter is situated near 509 Boars Head Road. Attachment 2: Municipal Plan Policy Review Policy d. Site design features that address such matters as safe access, buffering, and landscaping, site grading, and stormwater management are incorporated Staff Comment There are schools and recreational services in the general area — Samuel de Champlain school is located at 67 Ragged Point Road, the Millidgeville North School is located at 500 Woodward Avenue, and M. Gerald Teed Memorial School and the Millidgeville Community Centre are further to the east at 151 Black Street. Infrastructure Development has indicated that detailed engineering plans and a design brief will be required by the developer, subject to the approval of the City. The developer will be fully responsible for all street and infrastructure work in connection to this proposed development. Infrastructure Development has also indicated that a traffic impact statement is required. This will need to address the level of service to Woodward Avenue, the proximity of the two nearby street intersections (i.e., Cedarwood Drive and Amelia Court), and a crosswalk assessment for the area. The developer will also be fully responsible for any work needed to address traffic issues in connection to this proposed development. Section 59 conditions are recommended to address municipal infrastructure servicing and traffic. The recommended Section 59 conditions will require detailed plans to ensure that site design features satisfy standards of the Zoning By-law. These conditions also will ensure that site grading and stormwater management are undertaken in accordance with approved plans by the City. 3 fl"M Attachment 2: Municipal Plan Policy Review Policy e. A high quality exterior building design is provided that is consistent with the Urban Design Principles in the Municipal Plan; and f. The proposal is on a property identified as a Corridor on the City Structure map (Schedule A) or does not detract from the City's intention to direct the majority of new residential development to the Primary Centres, Local Centres, and Intensification Areas. Staff Comment The recommended Section 59 conditions will require the approval of detailed elevation plans by the Development Officer which are consistent with the submitted concept plan and renderings by the applicant. The property is not adjacent to a Corridor, and it would be more ideal if the proposed development was located in the Millidgeville Suburban Intensification Area, located along Millidgeville Avenue to the east. Notwithstanding, the proposal will complete the development of a cluster of multiple residential buildings in this neighbourhood and is not expected to detract from the Intensification Area. Policy 1-2 In considering amendments to the Zoning Bylaw or the imposition of terms and conditions, in addition to all other criteria set out in the various policies of the Municipal Plan, have regard for the following: a. The proposal is in conformity with the goals, policies, and intent of the Municipal Plan and the requirements of all City by-laws. b. The proposal is not premature or inappropriate by reason of: i. Financial inability of the City to absorb costs related to development and ensure efficient delivery of services, as determined through Policy 1-7 and 1-8; 4 The proposal is in conformity with Policy LU- 88 (see previous policy analysis). The proposal is expected to satisfy the standards of the Zoning By-law. A subdivisior application will be required and the standards of the Subdivision By-law will be examined at that time. All site development and infrastructure extensions and upgrades will be the sole responsibility of the developer. The proposal can be serviced by extensions to existing municipal infrastructure and public utilities. Service modelling indicates that there iIW Attachment 2: Municipal Plan Policy Review Policy ii. The adequacy of central wastewater or water services and storm drainage measures; iii. Adequacy or proximity of school, recreation, or other community facilities; iv. Adequacy of road networks leading to or adjacent to the development; and v. Potential for negative impacts to designated heritage buildings or areas. c. Appropriate controls are placed on any proposed development where necessary to reduce any conflict with adjacent land uses by reason of: i. Type of use; ii. Height, bulk or appearance and lot coverage of any proposed building; iii. Traffic generation, vehicular, pedestrian, bicycle, or transit access to and from the site; iv. Parking; v. Open storage; vi. Signs; and vii. Any other relevant matter of urban planning. d. The proposed site is suitable in terms of steepness of grade, soil, and geological conditions, locations of watercourses, wetlands, and susceptibility of flooding as well as any other relevant environmental consideration. e. The proposal satisfies the terms and conditions of Policy 1-5 related to timeframes and phasing of development. Staff Comment is sufficient capacity to accommodate the proposal. See the previous Policy LU-88 analysis. Section 59 conditions are recommended to ensure building separation and vegetative buffering between the proposed development and nearby single -detached housing. Site and building plan approvals will ensure proper site and building design. See the previous Policy LU-88 analysis. Grading and site drainage will need to be undertaken and maintained in accordance with engineering plans approved by the City. If the rezoning application is approved, the developer will immediately proceed with a subdivision application. Construction of the new public street is expected to commence in the coming months. An initial multiple 5 iM-111 Attachment 2: Municipal Plan Policy Review Policy f. The proposal meets all necessary public health and safety considerations. Staff Comment residential building would begin later next year. The development will be undertaken in accordance with City by-laws and provincial regulations. All street and site work will be undertaken in accordance with City approved engineering plans. A traffic impact statement is required and any necessary work will be the sole responsibility of the developer. C. `W L zl - II- IM11,C1 Z is 0 cJ o N O N m O U U) ry m T R d ZQ 0 c < 2 0 o Z w hZ (QN2 5 W SRO N yam" 0 Q d Q ,V 00 �^^� Z i< � J - 20 From: Planning Admin To: O"Hearn. Mark Subject: FW: Proposed Rezoning and Section 59 Amendment 573 Woodward Ave Date: October 18, 2021 10:02:06 am From: OneStop <onestop@saintjohn.ca> Sent: October 18, 2021 8:42 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <Aimee.Burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Proposed Rezoning and Section 59 Amendment 573 Woodward Ave Response for PAC Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkinsUsaintjohn.ca From: Candace Spinney <candacena dragonrun.com> Sent: October 16, 2021 8:14 PM To: OneStop <onestopna saintiohn.ca> Subject: Proposed Rezoning and Section 59 Amendment 573 Woodward Ave [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to snamsamnleasaintjohn.ca or contact IT Service Desk at 649-6047. * * To The Planning Advisory Committee, in response to hearing views of neighboring property owners, We the residents of 577 Woodward Ave would like to voice our objection to this proposal. Having lived in this neighborhood for 20 years, we would be saddened and disappointed to see this proposal happen. We moved into a neighborhood of single family residential homes, and do not want to see this change. We feel this proposal would change the look and feel of our neighborhood for the worse. It would bring an increase in traffic and noise, not to mention the disruption of the construction IiMe] happening in our backyard. Res pectfu I ly, Candace & Cory Eakins MAN From: Planning Admin To: O"Hearn. Mark Subject: FW: Rezoning of 573 Woodward Ave Date: October 18, 2021 10:03:13 am From: OneStop <onestop@saintjohn.ca> Sent: October 18, 2021 8:54 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <Aimee.Burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Rezoning of 573 Woodward Ave Response for PAC Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkins0saintjohn.ca From: nbtcna nb.sympatico.ca <nbtcna nb.sympatico.ca> Sent: October 17, 2021 10:26 AM To: OneStop <onestopna saintiohn.ca> Subject: Rezoning of 573 Woodward Ave [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to snamsample�.sain john.ca or contact IT Service Desk at 649-6047. * * To whom it may concern, We wanted to provide both our support and opposition to the development of the property at 573 Woodward Avenue. We absolutely support the proposed development of this land. The concept plan looks great. The development will add growth to the neighborhood and help support our local businesses (restaurants, pharmacies, etc.) as well as the overall Saint John economy. Our concern/opposition is around the site having only 1 entrance on Woodward Avenue. The added traffic for the intersection of Boars Head Rd and Woodward will make an already dangerous 171 intersection much more dangerous. Unfortunately, we see the numerous near collisions on a daily basis from my kitchen window. Peak times like morning and afternoon school traffic of rushed parents and school employees is crazy. Since September of this year, we have personally seen 3 young students nearly hit by vehicles. When darkness settles, then the stop signs disappear. We are not talking about rolling stops... straight through at 30/40km per hour. While I realize that the issues we have just described are behavioral issues from motorists, we do worry that adding another 200+ vehicles to the new units will further exacerbate the problem. we believe a second entrance (or the one entrance) should be on Boars Head Rd on the property adjacent to the Charlie Grace Terrance entrance (PID x5219836). Thank you for considering our feedback! Luc & Tanya Cormier 560 Woodward Ave From: Planning Admin To: O"Hearn. Mark Subject: FW: Comments regarding Rezoning and Section 59 Amendment 573 Woodward Ave Date: October 18, 2021 10:02:24 am From: OneStop <onestop@saintjohn.ca> Sent: October 18, 2021 8:49 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <Aimee.Burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Comments regarding Rezoning and Section 59 Amendment 573 Woodward Ave Response for PAC Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkinsUsaintjohn.ca From: Illia Kuksenko <ilvakuksenkona gmail.com> Sent: October 18, 2021 8:48 AM To: OneStop <onestopna saintiohn.ca> Subject: Comments regarding Rezoning and Section 59 Amendment 573 Woodward Ave [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to snamsample(�saintjohn.ca or contact IT Service Desk at 649-6047. * * Dear Committee, I am writing to express my opposition to the proposed rezoning and the Section 59 Amendment 573 Woodward Avenue. While the local community may be unable to prevent development, that will be detrimental to the area, residents in close neighborhoods are completely opposed to the addition of multiple residential buildings that will cause traffic and safety problems, create even more problems with schools that are already over -capacity, destroy local wildlife habitat, and potentially lower the property values of the existing community. 1. Traffic and safety of pedestrians are major areas of concern. The traffic surge during morning rush hours will also negatively impact safety for children since students walk to school in the mornings. I general, the area traffic is continuing to increase, and heavy traffic is already common at times from Boars Head Rd to Cedarwood Dr. Woodward Ave is only one road for he entire neighborhood and Woodward Ave, Boars Head, Ragged Point Rd is becoming a busy intersection nowadays, so adding 200+ cars every morning would cause lots of traffic and safety concerns. 2. Schools in the area are already reported at overcapacity, and the council should not approve multi -family dwellings that creates or exacerbates a situation that will cause school concurrency to fail for this proposal and/or other approved plans. 3. Wildlife has been observed in the area, and any development will destroy their habitat. Any planned development of the property should consider the continuing impact to local wildlife habitat, which should be investigated by the appropriate agency prior to approving development. 4. Property values are likely to go down in the area if multi -family apartments or condominiums are built. Multifamily dwellings are inconsistent with the neighborhoods developed in the area. I urge you to disapprove of the proposed rezoning, and from recent discussions with my neighbors, I know my opinions are shared by many. Thank you for your continued service and support of our communities. Best regards, Illia and Anna Kuksenko 561 Woodward Ave `rc1 From: Planning Admin To: O"Hearn. Mark Subject: FW: Proposed Rezoning and Section 59 Amendment-573 Woodward Avenue (Project File) Date: October 18, 2021 10:43:12 am From: OneStop <onestop@saintjohn.ca> Sent: October 18, 2021 10:34 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <Aimee.Burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Proposed Rezoning and Section 59 Amendment-573 Woodward Avenue (Project File) Response to PAC Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkinsQsaintjohn.ca From: Marc Bouchard <bouchardna nbnet.nb.ca> Sent: October 18, 2021 10:31 AM To: OneStop <onestopna saintiohn.ca> Subject: Proposed Rezoning and Section 59 Amendment-573 Woodward Avenue (Project File) [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to snamsamnle(cr�.s�aintjohn.ca or contact IT Service Desk at 649-6047. * * To the Planning Advisory Committee: We would like to express our opposition to the proposed rezoning and section 59 amendment for 573 Woodward Avenue. Our property is at the corner of Woodward Avenue and Ragged Point Road and we already experience significant traffic having the two schools nearby, along with traffic from events at the adjoining sports fields. The proposal, if approved, would introduce additional traffic from 225 apartment units. We recall attending a presentation on the proposed development of the same parcel of land `01 approximately two years ago. At that time, we believe the proposed development may have presented a secondary access on Boars Head Road. In our opinion, access to any development on 573 Woodward Avenue should be on Boars Head Road. The existing Charlie Grace Terrace would appear to be a logical choice. Thank you for providing us the opportunity to provide our input. Regards Lynn and Marc Bouchard `rIL-1 From: Mike Kane To: O"Hearn. Mark; OneSton Subject: Proposed rezoning of 573 Woodward Ave. Date: October 18, 2021 2:14:31 pm Attachments: Mike Kane 573 Woodward Rezonino.docx [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact IT Service Desk at 649-6047. * * m� I Please see attachment regarding the proposed rezoning of 573 Woodward Ave. Thank you Mike Kane Please see attachment for the Planning Advisory Committee Meeting on Tuesday 19/21 Sent from Mail for Windows MAN Dear Mark O'Hearn, CPT I am writing in regards to Proposed Rezoning and Section 59 Amendment of 573 Woodward Avenue from RL to RM. My residence is at 495 Boars Head Rd (the tapered lot below). As my home is located virtually on the rear proprty line, I am concerned about the impact that this development will have on me. • The Concept Plan 2021 drawing is misleading. It does not show the surrounding homes proximity. For example green space shown seems abundant and offers plenty of privacy. It covers about 20' of my home, in reality it is wide open and solid rock with few trees. • The road and parking design of the 225 proposed units will bring approximated 185 vehicles directly behind the rear of my home. My bedrooms will bear the brunt of any headlights, noise, pedestrians, plowing, garbage removal , runoff etc. Are there any plans to address this? A berm, dencing or landscaping to address this? • Light polution and noise. The buildings, road and parking will be well lit at night for the safety of the residents. This will be similar to having a small shopping mall behind a R1 zone. _AL LA L `N-13 As my house is so close to the property line. I will be cut off from rear access and maintenance. The distance is less than required for ladder or staging access. This was brought up in the 2018 Planning Advisory Meeting in which I asked to adjust the rear property line to the 6 meters (20') outlined in the City Bylaw. The developer said they could not do 20 feet and offered 10 feet as it would affect their development. The 10 feet has never been adjusted. ,,( �. ��-�x �. ���_. j,. ,F- ��-` .�� . � ,_� ���� - - � k �'A �D >� q H�� ��¢„ n'4 r s _ �{ b � va Extending my rear property line to meet the required 6 meters in the current By-law and previous when the house was built would be an easy solution. There are only two properties surrounding this development that do not have the correct amount of setback. This would be a small amount of land and would not encroach on the development whatsoever. Rear access to the property would be an option as the rear of the house will facing the new street. 8.18 Zone Standards for Certain Subdivisions Notwithstanding any requirement of this By-law with respect to minimum lot area, minimum lot depth, minimum lot frontage, minimum front yard, minimum rear yard, minimum side yard, and minimum flankage yard, the Development Officer may approve a subdivision plan that would: (a) Increase an undersized lot by consolidating land from one or more adjoining lots provided all such adjoining lots can still satisfy the minimum zone standards. (b) Relocate a lot line to reasonably remove on encroachment involving a building, structure, driveway, well, septic tank, or other such appurtenance Thank you Mike Kane o From: Ray Maber To: O"Hearn. Mark Date: October 18, 2021 8:25:33 am [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact IT Service Desk at 649-6047. * * Good morning Mark, My name is Ray Maber, I live at 501 Boars Head Road. Tomorrow night you are presenting a request to change the zoning of the properties behind my house. I would appreciate if you could provide online access, for me, to that meeting. I have a question with regard to that application. I realize that this is just a zone designation change request and not an application to approve the proposal; however, is it permissible to allow a new street, if the street causes a single family residential property to have street frontage at the rear as well as at the front of the property? Thank you for your time and for providing access, Ray Maber 506 636-0490 raymaber@nbnet.nb.ca WIN Thank you Mayor and members of Common Council, My residence for the last 13 years has been at 495 Boars Head Rd. The close proximity of my house to my rear property line and the proposed road location has me deeply concerned about the impact that this development could have on myself and the surrounding properties. The proposed development will bring 9 mid rise buildings consisting of 225 units and a road with a single entrance /exit located 45 feet or less directly behind our 16 houses. This is more units than the nearby Cedar Point neighborhood in a highly concentrated area. `E:ic3 For perspective, that is the same vehicle capacity of the East side Kent's parking lot in this picture. l OF� 7--7� o ,ems ALI mom '-0- 1I I-W Unlike Kent's, the parking lots and roadway will always be at full capacity with constant movement 24/7. There will be deliveries, pedestrians, property maintenance, snow / garbage removal, well lit parking lots and the sound of 500 to 700 people living their lives. For residents living in a R1 or RL zone you have a certain expectation of what your quality of life will be. Typically it is a neighbors home on either side and one unit behind each lot with a road out front. This proposal will sandwich us between 2 roads and add an extreme density of people a stones throw away behind us. During the PAC Meeting there were many questions regarding the single access road, emergency services, noise, buffers, setbacks and requests to bring the development even closer to our properties, with no real solid answers and commitments from the developers representative. Many of the answers were of a negative nature (too expensive, not cost effective, difficult terrain, and a cliff). When pressed on certain topics the answers were very vague and speculative (for example "seniors could be tenants so they will be quiet and not contribute to much traffic" or "there will be a vegatation buffer to address sound and light" followed later with "they don't really help with noise and light"). The representative also made it known that the developer won't be actually be developing the property and will likely build one building and sell the rest of property. This is very concerning as none of the agreements could be honored and get passed off to the next owner(s) to repeat this all over again. `E:1! In the 2018 PAC meeting it was determined that the enterance from Woodward Ave was too steep with no run for emergency vehicles in the winter for the proposed 90 units. What has changed? What are the plans for refuse and rodents? I see them occasionally crushed on the road while walking my dog by Charlie Grace Apartments. 225 units will generate a huge amount of garbage. My personal stake in all of this is; My house is located mere feet from the rear property line. This will effectively cut me off from accessing and maintaining the rearside of the house as there is not enough property to erect a scaffold or ladder. It is like being "walled in" because of my property not meeting the 7.5 meters rear setback when it was approved by the City. This should be addressed under the current bylaw. 8.18 Zone Standards for Certain Subdivisions Notwithstanding any requirement of this By-law with respect to minimum lot area, minimum lot depth, minimum lot frontage, minimum front yard, minimum rear yard, minimum side yard, and minimum flonkoge yard, the Development Officer may approve a subdivision plan that would: (a) Increase on undersized lot by consolidating land from one or more adjoining lots provided all such adjoining lots can still satisfy the minimum zone standards. (b) Relocate a lot line to reasonably remove on encroachment involving a building, structure, driveway, well, septic tank, or other such appurtenance By extending the rear property line to meet the requirements, I can be enjoy the same equality and privacy as the other homes affected by this development. The small land extension will have NO effect on the development. It will remove any encroachments and is a sign of a supportive `E:16'7 neighbor. I currently cannot get a building permit to rebuild my back stairs to because it is too close to the line. Nor can I stop someone from standing right outside my bathroom window. For this development to be fair to the long term R1 residents, any properties setbacks should be addressed as per the City of Saint John Bylaw. Clear, legally enforceable measures regarding noise / light polution, run off, refuse, traffic and buffers between the R1 zone to protect residents properties and quality of life to be completed in a timely fashion. Thank you Michael Kane `DIN BY-LAW NUMBER C.P. I I I-1X A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: ARRETE NO C.P. II I-1X ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : The Zoning By-law of The City of L'arrete sur le zonage de The City Saint John enacted on the fifteenth day of of Saint John, decrete le quinze (15) December, A.D. 2014, is amended by: decembre 2014, est modifie par: Rescinding the Section 59 conditions imposed on the June 4, 2018, rezoning of the parcel of land having an area of approximately 3.5 hectares, located at 573 Woodward Avenue, also identified as PID 55220701;and 2. Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 2 hectares, located at 573 Woodward Avenue, also identified as a portion of PID 55220701, from Low -Rise Residential (RL) to Mid -Rise Residential (RM), pursuant to a resolution adopted by Common Council under Section 59 of the Community Planning Act - all as shown on the plan attached hereto and forming part of this by-law Annulation des conditions de I'article 59, applicables depuis le 4 juin 2018, relativement au changement de zonage de la parcelle de terrain d'une superficie de 3,5 hectares environ, situee au 573, avenue Woodward (PID 55220701); et 2. La modification de I'annexe «A», Plan de zonage de The City of Saint John, changement de zonage d'une parcelle de terrain d'une superficie de 2 hectares environ, situee au 573, avenue Woodward, egalement identifiee comme une partie du lot PID 55220701, de residentiel de faible hauteur (RL) a residentiel de hauteur moyenne (RM) conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme - toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. IN WITNESS WHEREOF The City of Saint EN FOI DE QUOI, The City of Saint John a John has caused the Corporate Common fait apposer son sceau communal sur le Seal of the said City to be affixed to this by- present arrete le X 2021, law the X day of X, A.D. 2021 and signed avec les signatures suivantes by: 187 Mayor/Maire Common Clerk/Greffier communal First Reading — X Premiere lecture — X Second Reading — X Deuxieme lecture — X Third Reading — X Troisieme lecture — X 188 Background On October 1011, 2020, Saint John lost Parker Cogswell to his battle with cancer. Parker was a longstanding member of the South End community known for his sociability and friendship. Since his passing, Parker's neighbours around his Mecklenburg St. home have dubbed the corner where his garden reaches Carmarthen St, "Parker's Corner." Neighbours, friends and family have come to use this space as a gathering point this celebrate Parker's life and their tight community. Resolved That the City of Saint John move towards recognizing the Southwestern corner of Carmarthen St and Mecklenburg St as "Parker's Corner' by referring the suggestion to the Civic Commemoration Committee for consideration and final recommendation. TT- MI, I .1, t `E:1'1 a c Vo O N C M. a i 9 U O U O N N � U � � U U .i Q 0 N _0 W U O U O N N � U � � U U .i Q 0 N _0 W A N U C a f6 con G1 N b a C U E E Y; LN O L f0 M a Ln w �^ m c m N Y u j J OC a O U c c � O N O aEi m bb L Ln M E O O L O oNc E g o U 'a N O OL 7 Q U o Ca U a CU L. Ln u 4 4-1 W O 'fa 'ca o3c +� E • V fff L � •y 0 D a N N m LL c J L LL O� U J 02 Nf 6 {n 0 a Ln v N c N O •N c�u 41 ° o N E N N L E O {n a E = v co O °C U 2 U c O a 4- � � 41 E a+ C N a O N *' N aT N N lL 4- ++ 41 41 Q1 Q bz N > CL Q f3 N 41 E L S U U a)a oc N .� Lu U E i1 = � LL LU ii w a oC o N -c Q a ++ op N > a) c °�' > ° o ,, N C L a ++ N .2 U N Y _ (7 a u m N' C c� N f0 f�0 O a+ 'a j C U > L41 G�1 O CN NL�ENm C 'N •+ f6 N i O E-�aU ° U LU v 2 w a L 41 f6 L 41 � U •L �j f8 � N � L � i 3 —_ fp tL0 Y N N f6 E 4- 0 Z) w 3 c E 3 tu a U Q i - O LL CJ N +� C u 5 41 tL9 -0N In L 0U Ln is cs fa O O fp 'a f6 C 1 N Q (.J U c a a - LL (A ii w C f6 N U C fff E r� IV s 9 0 0 0 s S4,00. �% 1 N i N H i O N i O � � N � O � Q � � t�A � U t�A � s Q E O U • • 00 U aU E cB I U E fB N O z a,o O � N N N _ O - H N 4A O awn O-0 N =3 L by O N co N � L izOw — a--+ m cn C: O O _v E o O L � OE fa � 0 fa fa U N a) cn .O Q 0 .0 N L .� U >..0 Z3 � _ N � Q E ca to a) oC LU N O 0— + j _C Ln 0-0, coate-+ >• +a Q U U N a) `n .> .> U w Ln � O E cn -0� O cn �p � O ca � _� C: U O C: E 4A �_ 0 U >O UO E '� 'ap +� O U � > O U __ 'U U +-+ '> CO)-0 N U C: N -a bn c: E 0 U c: to i z o o u u u w s O1 rl 0 O U 4A .E C6 L 0 N O U Lj Z3 E O U cz U .E O O w ,O N U C6 i O CY) rn C6 � U m C6 N U L Q O ate-+ i U E o E w i O ��-j O ca E .N O U N O U O m O i O N O N O C O v O U a--+ Q DC DC ru U a N c/ O �• �� U E I N I cB U E O z a,o t 0 L I I � N LN O N 4A O � � I CLO � 0 -0 O I 0 N =3 L U C1A O fB m N � L O •aj I N }, O O fV 0 4 N c6 CD rq N LU O O 'cu E O ca 0 ca — ii 0ca O — '� ca N ca I � cc cc N rl ro 0 CD E N 0 }, N N a- C- ca CU LL. N 0 N C a"i CU U N O G Q� ~ >� O C) O 4A O N N 4A }, cn cc O — cNn Q O 'v� cu ca cu O N Q 0 .0 0 — t�o a� +-j O C — I ca m O aA O +� — w a--+ Z3 O E QU a-N c Q 41 � N > U U N — ' O 0 Q W N a--+ .� U N � �� � � cc C6 w E L 41 — C6 N a--+ i " (/) I NO N O u ' N E.—, O N C6 � U W O L.L O O � >O — J Q L Q +� Q — UO ? E N E > Z3 M O O O O X m i N O fu U E E U .7w ate-+ CL C6 ca O W 0 L 10 0 ",1 11* "*** 0 0 0 � N O }' Z `' O E � � N O N +� cn E O E U p O O U 0 4 -+ N _ Q O E 0 p 0 Q W • U +-' N — C6 +-j C6 cn X o 0 o , E _� m N O �--' O E — �n Na- J • U U U cn 0 U p N N L Q > C6 0-Q� cn — 4A O i E N • i a-J U_ O ; O O • t1A U N N a--+ N }' CX � a) L . — lz � C6 cn O cu L- •� N E U N U O �� Q N O u m C6 — i` I 0 a- J O ca N Q • C6 p 4A O 4A ' N pp C6 � M U — N N > a� }+ ca }' ca ate) -J N Z }' 4— O }' o O + E N Q ca Q N — X (� U � �--+ �_ a)}' a--i 4 N 1 N U UQ U N N Q a--+ - L CU N cn I Q� O _O E N N' }' O O C6 X � N C6 N O a- J _O _� •4A w U O E > N > N Q X C: N > Q E N • • cn � w 0 w 0 w U 0 — m 0 00 040004000 txo �L txo 3 � tw i fa ._ V � L ak N ak w �+ i .� E "o A� �i W m O i .tw .N tw > .> w N ; aw ak .- N .E 3 fa 0 > N 0 V aw .O �+ 0 A Q fi z r z A 21 IV a z 0 0 0 N O O a� C6 .07 N i N U O L Q 0 +j N E .E i O c� E ca 0 z A� W Q Q E O L U_ E .E V Q tw m �r. lmomm ca E �U w O Ln H r. O O i O w C .i C O O U w 160 • • • • O O N N O O N N O E O 4-J CL O cv cm a) N N Q O O N N -o -o E _0 _ a� CL a� a� N a U O O U U O Q L L L a) a) a) Z P `I Z d i O � N IL O a) CN a) O U a > ru ca U O Q ca O ca N >., i tz O V U •� av+ f6 .— cn as a) N O � CO a) .� O GJ � � _ � � a) -0 u cz - 0 O b a bn W a) U +-+ -M a O m CL cc O bm a.. a fB N vi Q I- a) m U L O •in O� N •� O E a) O i Ln Q a) }, cn O DC O i 2 ru O �� O O O p a U aj -Ti cn • cn i N i ai ca O U DC Q _ O � f6 a) U a) _ � a--+ 'gyp i i •� a) '� +-' O ca O � O — v cc3 U w +� �+� Q � •� U _O 3 ca ca ru O c`nn E — ai O a) a) �` a) 00 Qaj 0 � Q Q ca Q O GJ }' O O O O O O ca O O GC r1 r1 U Q. IL Q.cn + U U - Q U z O rV r-I N ryi 4 U� �6 o6 Ol r-I r-I r-I OE: 0 LL W a ar] � W W C7 rye u 0 r-I cV J J *wc ca .N ca ca O DC W t'1A cz a.., cz +j V) O i O L N O pOC U pC Q O }' � O (% J w j U O O E O U c I CM ca E c6 U u- Q m O U a� O Ln c6 t�1D O Q �m O N }' O c6 (V U 4J (1) to 0 CO U c6 � U O � O ON O Ln4- 4- " 00 :3 cc i •E O c6 � � c6 a--+ U O � a►, O N N u DCQ C3 � a ru v � a i U CC6 � G � ate+ u U o ate•+ Q ru O U z O rV I� 00 Ol r-I r-I r-I Z P `I Z d i C3 hh^� txo 0- O � i � � O 4 _0 N O NO 0) _0N N f6 Otxo a--+ O N N i +, N cc E O Occ •� a O U O Q cbm � .Q; t�10 _0 p _0 O � ca ca O Q O y — O _ i C1A c6 f�A a_ cI rxu O O O v •� OO'L O p O U >- j v > O +�-+ E E U O 0 J U '� O ON O O O O v E�A 2 t0) +�., v ca U +-+ +_' U . _ O �A O O v •� JO a--+ U Q U ' E N L L � O = U c6 c6 C� U 0 O •� _0 ate--+ c6 Q cz U C� -0 U +j O ca +� ca O ca oC O m O 0 O O o, a.' E - °' 0- O +j o f O N O O O O> ca L Ln z can -4 ui �6 r-� o6 Ol O r4 N cyn .4 U� r1 r1 r1 r1 r1 r1 r1 CV CV CV N CV CV .: ar] � W W L�J 0 '9 m r-I C� P r1 J -64 J to a p � � N O NO Q U 41 N cc txo cc ON O E cc E U }' • N N cf cNi� O a _0 0 Q .� O O Q O U •O O }' k O W cc txo O -0 4L U O-0 U O a bn O O O m O.ca bn O ii Q � m ca p a o >o E E a--+ ® U O •� O O_ U a--+ N E U ru �� •— O O +jO — O t�A u 0 3 a) C6 a —_ U cn C6 > a)DC > i U_ _0 • — i � _ u U �►, v E .0 O : ca 0 O 0 O a.' O O ru O O can O O Ti > � O > > E > E ru of O O O O O U i O O U Q ca oC U O z �6 r-� o6 of r1 r1 r1 r1 O r-I rV ryi .4 U� (V N N N (V N Z P `I Z d E O � •� 0 •� V / > (n X j p O � � 0 _ O E •ca •� •> a_+ N 4A— ca O � N f6 U E a--+ N E U i a W • — U cn N v 0 U 0 N > N O }' O 0 N N }, t1A � N k N E C6 • � E N •� O • N (n Q� •� • 0 `� � C6 Z � � 0 Q O N _a >� N 0 > (n ate-+ O 0 0 w U 0 C6 a--i — ►+ 0 V L U -a a_+ � N 0• N O U U p O O 4A U 0 i 00 m � N C: • C: M •N 0 }' Z3 O a� > a)ate-+ C O a--+ Z 4.j rxu ' Cf .O a--+ r-I E 0_ a)E }, N 0 `� N •� f6 a- J O O m U 0-0 _ w Q a--+ � c: > E > o_ ca O U Li-O — 0 U — ii E .— O N U U N 0 O U N 0 � 0 z rl N fr; 00 Ol 0 0 E O ° 0 w •N '� N a LL �� X ateJ O LV N a O ti 4-j N ca O — E 4�- a--+ N f6 U E N ate-+ >. >� OU i N E a--� i c6 N W= N L '3 N U N N U � N a., O U N C7 •,z a--' N O O > w 4 O O �' cn Lu � a -00 m E}, 00 of > Ln W (' Ln — a O UC L U >w U -- ►, O }' Ln ca ca cn O U L j ru ._ � N 0 Z i 0 0 4A U 00 m Q N X i > t]A O }, x N N 0_ a--+ O O U U a--+ —, N N m O� �_ '� a--+ > > O �� O — 0 0; o_ ca U O — U ii .— U U 0 U 0 0 z rl N LP) l6 00 Ol }, 0 i 4A O C6 Z3 O 0- 0- 0 Q� N O •O W Lj ateJ C6 O -0 (3) ca — ca U v}i 6 r-I r-I r-I r-I r-I ---+ -o N C: Om r-I N � U _a m Z Nx v 4A Q a GC O 0 }, O0 +-' O ateLn -+ O a LLI cc 0 c6 'u . ca U •� O N i •� `� >� gyp+-+ O p }' 4- N ° a�M — =� O ca cn j v i Q Q a--+ N p -0 a caZ3 a--+ p N cn ate-+ Q C6 t1A N c6 p[ O N Ln _O N � � LJ � m z �, O _0 LU W UQ O U O+-+ cnp > •Wa C O L O_ N > 04-j • cn U E O p N i E a"' cn v �> cn p c�i�N },O� 4A of cc cu � � O (3) '— O (3) 4-1 4-J 0 U -0 U o}, w wo °•LJ � �p O= xo U cn oC ca D U UU Luu o z CO N � a v z v a U_ a►, N v 'm ru 0 z rl rV ryi OE: O LL W a ar] � W W rye u v r4 m N CJ� M al N � a►, v z N a U_ a►, N v 'm ru 0 z O a-J O U O -J txo (10 L. f6 0- 0 a-J .O a..� O .0 ON O txo O }' :3 - U U m U Q) U v v U X 41 4-j 41 3: U CaA 41 � N O L Q) N E N O U OLL U • 1, W s a c Vo O N C M. a i I CITY MANAGER'S DIRECTIVE STAFF WORK INITIATIVES 2022/2023 Introduction 28 October 2021 2022, like past years, will be challenging. There is much to do and not enough time, people or money to get everything done. The risk is that if we, as the City staff, try to do too much, at best, we will achieve mediocrity in our results. Our customers (residents, businesses, visitors and our Common Council) deserve more. Saint John is a wonderful city with tremendous potential. We must focus our efforts on the most important areas in order to deliver outstanding results in a concerted and timely manner. This document is designed to lay out our 2022 work initiatives. By remaining focused on these, we will complete the most important work first and deal with other items thereafter; perhaps not even beginning to address them until 2023 or beyond. Respecting our priorities will make best use of our resources (time, money and people) and will provide the opportunities we need to move things along in a substantive manner. I have not named this document the 2022 workplan, even though I recognize it will become the most common descriptor thereof. My hesitation lies in the reality that the workplan consists of much more than the initiatives outlined in this document. Most of our time will be spent conducting routine administration and providing services to our community. This, in and of itself, can be all consuming. The initiatives in this document are in addition to that work. We must also be able to deal with emergency or emerging situations. This is not a theoretical possibility but a very real one as the floods, explosions, cyber attacks, and the pandemic of the past three years have made abundantly clear. Combined, all of this is the workplan — not just the initiatives. The simplified diagram below tries illustrate this. Resource management is the key to success. All managers have a role in the coordination and prioritization of the work to get the job done. 221 As with all initiatives, ours will need to be reviewed periodically to ensure they remain relevant. We must also retain an agile and flexible spirit since there will be unforeseen urgencies that will oblige changes to our work plan, perhaps "bumping" some of the pre -planned items listed within this document. Setting the Priorities First and foremost, we must recognize that our routine operations will continue. This includes but is not limited to: the provision of public safety services; the provision of water and sewage; growth and development activities; transportation services; environmental services; sports and recreation; fleet services and maintenance; finance and administrative services; and corporate services. Our routine activities consume most of our time and will continue to do so. Moreover, within these routine activities, there are many continuous improvement initiatives that have already been identified and, no doubt, more will become evident as we continue to embrace our continuous improvement culture. None of this required work is detailed in this document. When planning new initiatives and activities, we must ensure that we have the capacity to complete them. Clearly, there are more ideas than there is time and people to implement them. We must therefore have a mechanism by which to prioritize our work. For 2022, in consultation with the senior leadership team and based on Common Council's priorities for 2021-2025, the following classification system will be used to prioritize our work on initiatives: Tier 1. Initiatives that have already commenced or will commence in 2022 and aim to be completed before the end of 2022. 2. Tier 2. Initiatives that have already commenced or will commence in 2022 and aim to be completed before the end of 2023. Most of the projects in this category are multi- year efforts. 3. Tier 3. Initiatives that will be undertaken as resources allow in 2022 or 2023. The initiatives plan is over -programmed. Therefore, as 2022 unfolds, adjustments will be made, based on Council's priorities and the ever -changing situation. Flexibility, adaptability, and agile response are essential for success. The Initiatives Enumerating our routine tasks in service delivery, customer service and support (and the related continuous improvement initiatives) is not the purpose of this document. What we do daily is captured in several other source documents such as standard operating procedures, by-laws, policies, standing plans and directives, and through the application of common practices. The table that follows captures those initiatives over and above our routine activities and our routine improvement initiatives. 0% It is also important to note that not all 23 "Outcomes" with Council's Priorities have specific initiatives. The way we conduct daily operations will be influenced by the Priorities and deliver on outcomes. So too will the development of our Capital and Operating Budgets. Tier Initiative Project Lead Estimated Completion 1 Develop an enhanced Performance Management Director Corporate Q2 2022 System Performance 1 Review Municipal Reform White Paper and develop All Q4 2022 action plan 1 Integrated Customer Service full operating capability Director External Q4 2022 achieved Relations 1 10-Year Strategic Plan Director Corporate Q2 2022 Performance 1 10-Year Labour Relations Strategy Commissioner HR Q4 2022 1 Complete Enterprise Resource Planning (ERP) CIO Q4 2022 needs analysis and begin RFP process 1 Fundamental redesign of Transit complete and initial Commissioner Q3 2022 implementation in lace p p Public Works and Transportation 1 Subject to provincial approvals, design and build Commissioner Q3 2022 Main Street active transportation corridor p Public Works and Transportation 1 Complete Affordable Housing Action Plan Commissioner Q4 2022 Growth and Community Services 1 Complete 10-year Long Term Financial Plan for Commissioner Q2 2022 Water UtilityUtilities and Infrastructure 1 Identify a minimum of 5 new (or enhanced) Commissioner Q3 2022 recreation programs or services that can be partially p g p Y Growth and Community or fully resourced in Budget 2023 Services 1 Complete City Market Strategic Plan Commissioner Q4 2022 Growth and Community Services 1 Implement initial phases of new solid waste Commissioner Q4 2022 management system mans g Y Public Works and Transportation 1 Complete Strategic Communications Plan Director External Q2 2022 Relations 1 Develop and promote the City of Saint John Brand Director External Q4 2022 Relations 1 Finalize strategies within Move SJ Commissioner Q2 2022 Public Works and Transportation 1 Develop a Grant Financial Policy CFO Q1 2022 1 Review and update Long Term Financial Plan CFO Q3 2022 1 Develop new building incentive program for the PDA Commissioner Q4 2022 and the Peninsula and is coupled that broadens beyond p Growth and Community to compliance Services 1 rd Develop Ride Share bylaw with 3 Reading (by end General Counsel Q2 2022 Q2 2022) Commissioner Public Works and Transportation 1 Complete job evaluations of management and Commissioner HR Q2 2022 professional staff positions 1 Develop and implement an employee recognition Commissioner HR Q2 2022 program 1 Achieve collective agreements for Fire and Police, Commissioner HR Q4 2022 including, if necessary, binding arbitration 1 Revise Procurement Policy CFO Q4 2022 1 Complete Cyber Recovery CIO Q4 2022 2 Procure and begin implementing an Asset Commissioner Q4 2023 Management Information System and continued Utilities and Infrastructure work on asset management for climate adaptation 2 Continue to explore the potential for a district energy Commissioner Ongoing. system Utilities and Infrastructure TBD 2 Fundy Quay — reconstruction and raising of the sea Commissioner Ongoing. wall alongwith extension of Harbour Passage and g Utilities and Infrastructure & TBD redevelopment of space at Market Slip Commissioner Growth and Community Services 2 Identify the next catalytic growth projects for the City Commissioner Ongoing. and begin the drive to completion g p Growth and Community TBD Services 2 Finalize 15-year fire service strategy (based on fire Fire Chief Q4 2023 service review) and begin implementation 2 Continue to develop implementation initiatives with Commissioner Q1 2023 community partners for Central Peninsula Growth and Community Neighbourhood Plan Services 2 Develop Neighbourhood Plan for the North End Commissioner Q4 2023 Growth and Community Services 2 Complete Local 486 collective bargaining Commissioner HR Q4 2022 2 Develop multi -year Capital Budget CFO Q4 2022 2 Collaborate with Envision SJ to develop a renewed Commissioner Q2 2023 population growth strategy Growth and Community Services 2 Revitalize and enhance the City's industrial parks General Counsel Q1 2023 and barge terminal through a deliberate g g and Commissioner Growth and improvement process Community Services 2 Develop plan to improve model for funding to and Commissioner Q2 2023 programming at community centres Growth and Community Services 2 Complete planning for and continue delivery of Truth General Counsel Ongoing. and Reconciliation initiatives TBD 2 Develop and apply an employment equity, diversity Commissioner HR Q2 2023 and inclusiveness policy for the City workforce and its ABCs as appropriate. 2 Consolidation of Operations in Transit Commissioner Q4 2023 Facilit /Rothesa Avenue facilitating the sale and y y g Public Works and Transportation & development of the Boars Head Road Works Facility Commissioner Utilities and Infrastructure 2 Design and establish the governance and staffing for Commissioner Q4 2023 our climate change plans and initiatives Utilities and Infrastructure 2 Explore opportunities for regional collaboration and All TBD cost sharing, in coordination with other municipalities in the region (and subject to Municipal Reform White Paper) 3 Develop revised employee performance framework Commissioner HR TBD which considers: evaluation, succession planning, professional development and training 3 Develop modified continuous improvement Director Corporate TBD framework Performance 3 Enhance security at all facilities CommisAll sioner HR TBD 3 Develop Arena Strategy, after strategic plan Commissioner TBD COm completed p Public Works and Transportation 3 Develop Waterfront 2040 Commissioner TBD Growth and Community Services Conclusion This is a very ambitious initiatives program that will require periodic additional guidance to focus our efforts. The purpose of this document is to provide an overarching set of priorities to help manage the work of our staff. Progress will be evaluated through our performance management framework and adjustments will be made and properly communicated as we progress through the year and through this heavy workload. There is not enough time or people to complete all of our desired work in a single year. This is why some items have been programmed over two years, or for later years. This plan recognizes that some initiatives take more than one year to complete, even if they are of very high priority. Moreover, lesser priority items have slid into 2023 and beyond. Direction from the senior leadership team will be provided as appropriate, and all decisions will be based on Common Council's priorities. In closing, let me recognize the tremendous work that has occurred in past years. As we work our way through the remainder of 2021 and then into 2022, our leadership and management challenge is to ensure a work/life balance that maximizes our outputs but that also cares for our people. JC Collin City Manager pabi COMMON COUNCIL REPORT M&C No. 2021-292 Report Date October 22, 2021 Meeting Date November 01, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Dominion Park Master Plan Phase 1 Implementation AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Phil Ouellette Jacqueline Hamilton John Collin Tim O'Reilly Nancy Moar Greg Cutler RECOMMENDATIONS Your City Manager recommends that Common Council endorse the Dominion Park phase 1 implementation plan as detailed in M&C 2021-292 contingent on approval of the 2022 General Fund Capital Program. Your City Manager recommends that Common Council co-sign the Dominion Park Community Association's $45,000 application to the Anniversary Grant from the Saint John Community Loan Fund's to support phase 1 Implementation Plan as detailed in M&C 2021-292. EXECUTIVE SUMMARY City staff and the Dominion Park Community Association ("DPCA") are pleased to share with Common Council that phase 1 of the park's master plan has been defined, the next phase of design has been completed and a capital support plan has been outlined. Phase 1 of the master plan includes the construction of a new permanent facility, which includes bathrooms, eatery space, lifeguard space, as well as some storage. In addition, this initial phase includes a sunset lookout, seating areas, change room facilities, new landscaping and accessible walkways. In the event Common Council approve the City's proposed 2022 capital budget, phase 1 of the Dominion Park Master Plan ("DPMP") will be pursued for tendering, construction and completion in 2022. The completion of this project aligns with the objectives outlined through PlaySJ as well as the recently adopted Council Priorities 2021-2025. It should be noted that the updated renderings are not at the final phase of detailed design, and as such, various facets of design will be adjusted as we progress through final assessments prior to construction. PGRU -2- PREVIOUS RESOLUTION On May 25, 2020 Common Council endorsed the following City staff recommendations: 1. Increase the 2021 General Fund Capital Program by up to $135,000 for investment in Dominion Park, 2. Authorize up to $150,000 insurance proceeds from the claim for damage due to 2018 and 2019 flooding at Dominion Park be placed into the General Fund Capital Reserve for use only at Dominion Park for a period of time not longer than December 31, 2021, 3. Endorse the City of Saint John in partnership with the Dominion Park Community Association make application to the Provincial Community Investment Fund, the Provincial Family and Youth Capital Assistance Program, and seek private sponsorship opportunities to supplement City investment in Dominion Park, and 4. Uphold Common Council's 2017 resolutions as reiterated in M&C 2020- 131, except that, nothwithstan ding focus on Rockwood Park would follow completion of the Rainbow Park Master Plan, focus on Dominion Park shall supercede or occur concurrently with improvements to Rockwood Park as a result of the damages caused by the flooding in 2018 and 2019. REPORT PIaySJ defines Dominion Park as a district park, which in turn, requires the City to uphold a higher standard for the park. This prioritization of park assets is an important facet of PIaySJ, aligning the City's resources to the highest impact assets and ensuring that residents across our community have access to the City's beautiful parks, fields, squares, among other municipal amenities, in close proximity to the various neighborhoods in Saint John. Background and Engagement The finalization of phase 1 of the Dominion Park Master Plan ("DPMP") has involved tremendous support and input from the community and various partners. In order to illustrate the evolution and engagement of the community in this exercise, staff have assembled the following timeline of key milestones: • 2014 — Initial master planning conceptual designs were prepared with proposed upgrades. • 2017 — Funding for updates to the park were approved for the City's 2018 General Fund Capital Program. • 2018 —Flooding impacted Dominion Park requiring some restoration of damaged assets. NOW -3- • 2019 — Flooding occurred again at Dominion Park, this time causing extensive damage to the existing facility, which required it to be demolished. • 2019 — City hosted a community engagement to provide the community with information for plans to move forward with the revitalization work at Dominion Park. • 2019 —The City in partnership with the community formed the Dominion Park Community Association ("DPCA"). • 2020 — DPCA, in partnership with staff, held a community workshop with approximately45 community members in framing -up how to proceed with master planning for the park. Additional engagement through Beaconsfield and Barnhill schools and the YMCA Newcomer Connections group took place for student and newcomer input. • 2020 — A total of $285,000 of insurance proceeds and capital funds earmarked for Dominion Park were deferred to the 2021 capital budget. In addition, the City agreed to proceed with the development of a new master plan for Dominion Park. • 2020-2021 — Led by the DPCA, in partnership with the City, the master planning exercise included monthly DPCA meetings for 22 months, outreach to the community, multiple iterations of design, a day -long community design charrette, among other engagement efforts. Once the renderings were created, DPCA collected feedback by presenting the vision digitally (due to COVID-19 restrictions). A request was made to provide feedback through Facebook, email, as well at DPCA's annual clean-up day. The master plan was adopted by DPCA, released to the public and the DPCA launched a fundraising campaign. The City also used $20,000 from the differed funds earmarked for Dominion Park, to install temporary facilities on site in 2021. • 2021— City proposes investing a total of $865,000 towards the phase 1 of the DPMP through its 2022 capital budget, the City submitted applications to the Atlantic Canada Opportunities Agency ("ACOA") and the Regional Development Corporation ("RDC") of the Government of New Brunswick to help support phase 1. In order to maintain the momentum of this project, the City and the DPCA met every two weeks from September to October 2021. A more detailed account of the process and work that has been undertaken to support this initiative can be found in M&C 2020-131, which is attached to this report. It is without question that the community has shown significant perseverance in the renewal of Dominion Park, and through a partnership model with the DPCA, the City is now prepared to move this project from the planning stage to its implementation. Master Plan Considerations The DPCA has worked tirelessly to develop the DPMP, and continues to be motivated to raise funds for the ongoing implementation of the plan over the PIM] -4- coming years. The completion of the DPMP was an important milestone for the DPCA and the broader community, which outlines priorities and proposed renderings (see attached). The "backbone" of the plan is a building to replace the former washroom/ changeroom/ lifeguard/ canteen facility. The capital cost to implement the overall DPMP was estimated at $3.46 Million, with the building construction and associated components of phase 1 initially estimated to cost $1.8 Million. In order to simplify the fundraising efforts and to build incremental momentum towards the implementation of the DPMP, in September 2021, the City and the DPCA decided to define phase 1 as the construction of a new permanent facility, which includes bathrooms, eatery space, lifeguard space, as well as some storage. In addition, this initial phase includes a sunset lookout, seating areas, change room facilities, new landscaping and accessible walkways. Design Considerations There are important adjustments that were made to the phase 1 of the DPMP since it was first released. In September of 2021, City staff hired Glenn Group to help refine the renderings for phase 1. Staff's initial interest in hiring Glenn Group was to complete a cost -benefit -analysis of a "moveable" facility, versus a permanent facility, as a seawall was deemed necessary for a permanent facility during the DPMP exercise, which brought with it additional costs to the project. The Glenn group analysis was valuable to further refine the project, and exposed some additional conclusions amongst City staff and the DPCA, including: 1. A seawall can be replaced by additional fill on the site, which upholds the necessary protection from flood risk and reduces the cost of phase 1 substantially. The City's Energy Manager was consulted on this new plan, which includes seven meters of fill, which is well above the flood level of 5.55 meters caused by flooding in 2019. Additional review will be required to confirm the quantity of necessary fill, soil engineering assessment as well as a Watercourse and Wetland Alteration ("WAWA") permit (if deemed necessary). As per the City's Asset Management Policy and requirements to potentially access federal/provincial funding, the City will also complete a climate change assessment once final detailed design is completed. In the event additional fill or adaptations are required, staff will prioritize such adjustments to the project plan prior to construction. 2. After reviewing "movable" options for the site, considering its cost, and also recognizing that there is no longer a large cost -saving for such an option (as the seawall is no longer a necessity), it is of the opinion of City staff and the DPCA that a permanent facility is the best option for the park. 3. Due to the importance of offering accessible space to the public, City staff and the DPCA agreed that it is best to maintain an accessible one-story facility at the park. Wel -5- 4. The investment into a high -end kitchen to accommodate a potential future lease holder in the facility should be an investment born on the private sector partner, not the municipal government. However, staff felt that offering space for some eatery facilities is within the public interest. 5. Through these additional considerations and design review, phase 1 of the DPMP (including the building and the sunset plaza) was reduced in cost from $1.8M to $1.04M. In addition to the above changes, additional adjustments included the type of materials used and the redesign of the sunset plaza. These updated renderings and cost estimates uphold the necessary infrastructure requirements, flood protections and public accessibility considerations, all while fulfilling the original objectives established through the master planning exercise. The updated renderings for phase 1 (see presentation), illustrate an important upgrade to the previous facility at Dominion Park, and offers a vision consistent with the feedback and direction established by the DPMP process. The renderings highlight a modern and welcoming new facility, with a spectacular new sunset look -out design, convenient sea -can change rooms, various seating options, landscaping that integrate existing vegetation with new features, and an accessible walkway system that creates linkages to the various facets of the beach area. It should be noted that future phases of the master plan contemplate a playground, lookout deck, boat launch, the potential for a dock and some outdoor recreational courts, all of which will be pursued after this initial phase and supported by the ongoing fundraising efforts of the DPCA. Financial and Tendering Considerations From the beginning of the relationship between the City and the DPCA, it was clear that the partnership was unique, as the DPCA was committed to take -on some financial ownership over the future of the park. This form of partnership demonstrates the level of commitment found with the users and residents around this park. This form of partnership should be sought with other community associations seeking improvements in parks, recreation facilities, etc. Glenn Group has offered a Class D estimate for all facets of phase 1 of the DPMP (see attached), which identifies a total cost of $1,046,420.71. This does not include the costs associated with new picnic shelters, additional site furnishing and overhead lighting, which would require an additional $305,951.52. In the event there is additional savings found through the tendering process or project adjustments, the City will attempt to integrate these facets into phase 1. If not, these items will become part of the following phases of the project. In terms of projected revenue to support this project, the following have been identified: P49191 -6- Origins Revenue City of Saint John (conditional on approval from Common Council through the 2022 capital budget process) $865,000 JDI Limited Donation $100,000 Dominion Park Community Association Fundraising $6,980 Total: j $971,980 The project requires an additional $74,440.71 to successfully finance the projected cost for phase 1 of the DPMP, which City staff and the DPCA feel confident will be accessed. The funds could be accessed by one or many of the following: City's application to ACOA; City's funding application to RDC, GNB; DPCA's ongoing fundraising campaign; DPCA's application to the Anniversary Grant from the Saint John Community Loan Fund ("SJCLF"); and finally, the City staff has proposed an additional $200,000 as part of the City's 2022 capital budget to support potential funding shortfalls and contingencies within phase 1 of the DPMP. In order for the DPCA to successfully apply to the Anniversary Grant with the SJCLF, the Association has requested that the City co-sign its application to the Grant, which will be for a request of $45,000. A resolution was included as part of the Staff recommendation of this report to allow for the City to become a signatory of this DPCA's application. During the master planning exercise, the City clarified to the DPCA that it will maintain the level of maintenance and operational service at Dominion Park that was delivered when the facility was on site. In the case there are additional operational and maintenance costs, the City would request that such costs be covered through the DPCA's operational and maintenance plan, which would include a financial plan. However, as phase 1 now proposes a one-story facility, smaller eatery size space, and facets of the facility comparable to what was previously on site, DPCA will not be expected to contribute additional annual expenditures towards the maintenance and operations of the facility, nor will DPCA be expected to develop an operational and maintenance plan for the park. If facets of the phase 1 development eventually invite additional maintenance and operational costs on the City, such as the inclusion of a lease holder of the eatery space or a decision to proceed with year -long service at the facility, the DPCA will also be expected to produce an operational and maintenance plan and be expected to cover any additional costs that would be placed on the City. City staff will complete a lifecycle maintenance assessment upon completion of detailed design, which could require revisiting a go -forward operational and maintenance plan through the DPCA. Upon advisement from colleagues from Utilities and Infrastructure Service Area, staff concluded that the project scope for phase 1 of the DPMP must be presented and endorsed by Common Council by November 15t, 2021. This date was selected 231 -7- as the following steps must be scheduled and sequenced in order to complete construction as early as possible in 2022 and to complete the project in 2022: • give sufficient time to further refine detailed design; • prepare tendering process; • complete and identify successful proponent; • finalize agreement with said proponent; • release public information on construction schedule; • prepare site for construction and ensure access to park users. While there may be additional funds made available to support the DPMP, including funding application responses from ACOA and RDC as well as ongoing fundraising efforts from the DPCA, the Association and the City agree that any additional funds raised for this project should go towards facets outside of the facility in Phase #1 or towards objectives in phase #2 of the project. Changes to the facility after November 1", 2021, will compromise the ability to achieve the project's critical milestones and jeopardize the ability to benefit from the 2022 construction season. Timeline and Further Design Refinement Before this initiative reaches the construction stage, there are a variety of assessments and additional detailed design that will require changes to the project renderings that are included in this report package. One change we intend to make is the orientation and increasing the distance between the new facility and TimberTop Adventures. These changes are needed in order to create greater synergies between the two facilities and offer suitable room to support Timbertop Adventures' regular operations and customer orientation space. In addition to the assessments and approvals already mentioned in this report (life -cycle maintenance assessment, soil engineering assessment, climate change assessment, and potential requirement for a WAWA permit), there will be the requirement for some additional municipal approvals for this project before construction begins. These municipal approvals include a building permit for the primary facility and the sea can change rooms. Planning Advisory Committee variances may be required for the fill (if the fill is placed prior to building permit) and for the use of the use of sea cans as change rooms. Finally, the DPCA does intend to build further awareness of the updated plans and what the community can expect in 2022, which will be rolled -out in the coming weeks and months. Once a construction schedule is established, further public notifications will be made of dates and timing as well as to necessary on -site considerations to maintain access and minimize major disruptions to neighbors, park users and customers of TimberTop Adventures. The plan is to have construction initiated and completed in 2022. 09% -8- STRATEGIC ALIGNMENT Dominion Park is one of the City's District Parks identified in PIaySJ. Concentrated investment in the City's Regional and District Parks, including Dominion Park, aligns with the priorities of PIaySJ. Being mindful of affordability at all phases of infrastructure's lifecycle aligns with the City's Asset Management philosophy and policies. On October 181h, 2021, Common Council adopted its priorities, and under the heading of "Belong" and "Vibrant City", Common Council has committed to "maintain regional and district parks and enhance Dominion Park." SERVICEAND FINANCIAL OUTCOMES As described in this report, the proposed phase 1 of the DPMP is intended to meet the functional needs of the community while doing so in a fiscally responsible way. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Above and beyond the public engagement outlined in this report and the partnership with the DPCA, this report and input into defining phase 1 of the DPMP included the support from the following: Public Works and Transportation; Finance and Administration; City Manager's Office; Utilities and Infrastructure; Energy Manager; Intergovernmental Affairs; Communications; Community Planning; Community Services, among others. It is also worth mentioning the members of the DPCA, including: Derek Chaisson (chair), David MacGowan, David Alston, Toni Sutton, Jennifer Melanson, Wanda Hughes, Matt Joyce, Brian Reed. ATTACHMENTS 1. City staff presentation 2. Letter of support — Dominion Park Community Association 3. Dominion Park Master Plan 4. M&C 2020-131 5. Class D estimate from Glenn Group P4dc3 z �V O O U +� r-i � O E p N -a U �' E - O O > 4-j z E O a, o a� CL w cr N N sle ca c/1 O cn N a_ a_CO �A H M bb N •C: bn 0 •� `�CU Q +.i N Q N E u+, a) •a w o E ca C U O C — ca O � O a O u- O � •i 0 c: Q X E ca — O Q �A !�A N 0 E I cV I I— •� N O U fa E Rt 00 0) O +� O — rl rl rl N O O O O O 2� N N N E N Q U N a_ �4-1 7al �o 0 0 0 i 1�a,1 Y� LW iC � Z Q ILu C3 cn 6" Q C Q� i.3.1 .! Q C.Z ( V Q � � a W J cm dcc W I." d LAJ C/O G1 LAJ Q Z LAJ d_ mcc Z LAJ m n� W -j v 1 E L- 0 0 b I. - MCC - W d W O 0 cm G1 Imo.. d ZC- Z w A&-r z 0 Ln z fr_ 0.. I 7 omml;;A.' Aw IL C—) I cc �-R n� � L E 4— O n� W Ln Ln uj _ 0 uj u W W INS 0 0 J LL C.7 CC _� CC4 CD gilt � � r cn v 0 Q� J r 4--j Ln E r� 4— O L. W 4 UO 4.;p .4 h� .19` iz a� 0 z � �T .rl�.. _ u C3 W _ n� W 4-j Ln m E 4- 0 n� W Ln Ln , W CU V W. C.7 2 il) ~� Z `7 M _ z ~ -r uj C 1 O o N 00 O y 00 E = ca o U O O N •a cn •� C6 � Ln +-+ O `n — N � U qx/ 0 Q O co N N N O N i ca N c .b-0 N N O N a t 4r a� r�. O Ol c O }' }' O o�Nc� O� �� U 0-� U O E � O O E +� U +� U U C:C� 2N o ._ - .-0 _0 U+-+�N C•p-0N c c'_•� O CO N N ca � co rl E }' E'- �= N O O �� p E = cLO Ups 0 V O �N 0 L O E p U > O O CLCo co O i� �4 Q2 w CL W� q* � N � co a) C co 4j-)- C: • — C i C: c 0-0 CO O•p C co•b.0 +, Q) C:+-+� O O C: C: U O � ca � i � •� 'V > ._ =) =) -a C: CL (n >-U.— OU >-UQQ JOa- LO N Dominion Park Community Association 730 Dominion Park Road Saint John, New Brunswick E2 M-4Y8 1 (506) 651-5640 Saint John City Council 15 Market Square Saint John, New Brunswick, Canada E2L 4L1 October 27th, 2021 Re: Revitalization of Dominion Park On behalf of the Dominion Park Community Association, I would like to convey our appreciation to the many neighborhood residents, businesses, park users and the City of Saint John for their commitment and guidance in assembling the master plan for Dominion Park. Throughout the development of this exercise, the partnership between the City of Saint John and Community Association was one indicative of shared ownership over the project and mutual respect of roles and responsibilities, as well as the desire to enhance the park to the benefit of all users while respecting environmental and fiscal stewardship. The City and the DPCA have recently further refined phase 1 of the master plan, which will be presented to the City of Saint John Common Council on November 1st, 2021. The DPCA is in support of the presented plan with the agreed upon caveat of continued collaboration throughout the roll out of phase one. After receiving some responses from City staff on our questions associated with the updated renderings, I am pleased to share with you that the DPCA board has voted unanimously to endorse the implementation plan for phase 1 of the Dominion Park Master Plan. We would also like to take this opportunity to thank the City of Saint John for tentatively including $865,000 in the City's 2022 capital budget to help make this project a reality. This level of commitment from the City, in addition to Council's decision to include this project as part of Council Priorities 2021-2025, will have an tremendous impact to Dominion Park, the neighborhood and park users for generations! This investment, in addition to the Community Association's fundraising and the gracious donation of $100,000 from JDI Limited, will help translate the interests of the community, as embodied in the master plan, into tangible outcomes for those who interact with the park. We extend our thanks to those who have generously contributed to this initiative. Thank you for this opportunity to partner with the City of Saint John on the master planning exercise and for helping Dominion Park achieve its potential. The DPCA fully supports the revitalization of Dominion Park and would be honored to work with the City of Saint John to deliver this transformative project to our community and our region. Thank you for your time, sincerely, Derek Chaisson I DPCA Chairman 1 1(506) 651-5640 PM n W d n a � DLLJ Q z U z LLJ O LLJ CIDQ J p — a zUY c� rL.L J Q d LO N M Q0 W CD W M � Ln • W J zU o� �L_ 0 J WLU U O� • - W 06 Xz �z ww zw nzL/)LU .Lo z U < U 0 0� EDU v - Q - m 4-Uw -� ~ z XXXJJUw O�Uz 0 I-uC)E0 _ 0 Q � J oo vl z Ln Q w� Q W w +-� W a � ° Lu M +-J U 2 w 0 Q U 2 2 T m 0 0 0 m 0 N o C Q� B LO LO N M - . / • ; , owl • r V ro ' • , • ` • , w 4- Ul• ` s• s • 1 •� } •Ul ' • 1 , / • • • f / • • 00 •d JA -; is , • • • • • • • r 14-1 7 1 : • , Ri • • • • R ' • 1 • • \ • • • ' • T 1 • uj • •• , , • • 1 • {' 1 • 1 •C— • • - • • 1 • 1 • • • Ln • • 1 \ ` 1 • 1 • 1 ' ' •Ln • • • 4-1 • f }' 1 • 1 ' • • ' • • • • C 1 1 • 1 1 • 'r •73 ` 1 • 1 • • ' • , \ ' • • 2 • • 1 •• I f 1 • • • • • , , • • • a) E• , d 1 ` • 14 4 r / • • • / • o • • 1 • ,X • • r • • • • • • 1 aJ N i aA } O N i - E r6 V- aJ � v aJ L O O O_ O m L 0 E >, N �O d d Q 4- a) Q v L N 3 '_' 4--' ro ro -61 E CO .0 p Q— O_ Q O_ X i N v N p p p O +J V -O +� v Q 14 O� O a) ate--+ C Oy C N N C v W p O ate' " to O C" O `� O aJ 0 Q O O O 'O l7 •� N Z' N C aJ Q .N 'O C C U Q bA C U vi 'C C O O .Np 0C O O o � Ln >' 4., aQ) E V pC a) O b0 C + � " XC C C VO by .p } Oo c>3 L a Q Q) N C O C O bA� •bC0-C L Q� O O C i> v O bCO C C '� � Q O TO E C r6 p H a V X N ate--+ t 4- a) bA r6 � ro 0_0 O V O OV .0 r6 O O O d a) L= aO U- '� Q C U) L O O C O a) bA p ate- aO a C N V rB Q � r6 E N aJ •- '_' C c>3 r N r6 1 N U) C .- - r6 O 0 bCO a) to C C C N p 'O p Q C O aO- C C O -E 41 4 C 0" v p '_ f c>3 C O p Q O a) aJ LP/'� O N C C O C Q N v o O a) p Q E 0 Z>''- E r� u E V 4- Q U O i) N L E aJro C to N a� Q i U1 .N aJ i aJ a) O L S Q v U aJ V aJ aJ aJ ro a) O > aJ O 0 .� O Q f V Q r6 � � O i) .- � 0- f- O iJ 0 Z w 0 Z c ro dJ v d E v +� � O Q) C aJ 'p aJ bA Q Oro i C O � O dJ� 0 > u Q) � a� — O O 'E c , Q) m p a) ro LL O L) bA * }/j a) � co p � � N Q) C a) � i i E� p O -C 0-2 v C Q) C 2 O � ,� V ro N E0 00 Q w � C O O to P o U i O N i t o to 0 F L U U O 4-1 H i oLj O O O ?> C N( O — 3 J Iro n Q O C 1O a) LO 0 l>�ro > iJ O-+-+ ate+ O E a--+ 4--+ro m � -O a_ 4-- aro C .� L .N --+ `� X~ O dJ O p U Q � o'- � ?� c " Z�mcnQ ro tn ^ w a, o ° a,,�� o 0 Q•N LL V Q co Q Ln �vul LO I W. r z Q d ry W Ln Q WE m ce a d Z Z g 0 c O a O c a� E a) to m to c W i-� C a) E N N () N N Q O a+ C C z V / W C) -0 O C m C E O� O N L U L Q) a)'J Ln O Q) r6 r6 O E bA Q) a)O a) �+ i i 0 ?� a) O r6 = O O roOroQ N L O Q E Ln r6 • IP O Q) .O _ — N to i) O L O to O a) U Q) r6 bA C bA 0 O Q) -2 N Q) Q) Ou 0 -0 i r6 a) O L+ -0 N in O O � a) a) u co a) C 4ro , O Q) N O C O O O - O r6 Q) Li N E N O b0 D O a) O D O E E EOro � c- O4-o c O Er6 E a 0O 4-1 a) N� in Q ro O- c bA.v C 0 0 U v i Q) 'J rQ6 O6 r6 Q 0 p �4- C 0 rO 6 ON O_� � Lp ONLn O c6u ro a) in > a) a)cL- ti 01 R Q r6 co lid N a r w ° 4 w LU = Z = I- V) W W t LD urn J u z Q d ry W Ln Q WE m OC d O Z 2 0 O to p >, O O C Q C O m E a)bA U N O� Q- to p.� E -o O +- N � � O O L m S �1 0�� O Q E O O vOi aj � E O O O N i p O O i L O u O •N ro to O �U Q N O i a) u N ?� ro roO 1 ro � r6 a)> '- O N 'U 0 r6 4-1 > ro Q O to N C O E in O =O O p 4-1 EuE OO > O O 4-1 zO O n O i O _Q N p a) ubQ r6 41 0 4 �O N O _u� .4.1 C Q r6 bA p in N O i v N" o O Q by o O� LO r6 u O O ro O OCZ r6 a)Q E ° a) L oO_ L r6 �Q L �oQ°��WQGo LQ U -�,° N�� u . 4�2 0 cm N i +- U.2 c >� O u m L F �O � C O 0 C C v O M w dJ a) o a--+ U O Q L +- ° dJ in O = Ln� a-' E r -6 to O 4-1 4--+ �--+ a--+ (n VI O C 0.0 0— c 4--+ rO U a:; a) - N U QJ O Ln LnU- o u) 0-O cn EQ �. ° 4-1 _ a ��c�°'°Oc4.1 Ln u ro" E O M M 0 5 c co Ln u n ° N v i U o � 0—_— —_ O 0 O U � v O L r- p 0 QLn ?� Q0 U >,. Q ro OU V E aJ a to U .X � cn C aJ 0 E aJ 0 b0 ° ° O ° O n O -1-1 " C O C in -0 :3 W" O O in U)O O C E 0 cn Ln o v -0 p N c6 } Q dJ o Q L O- U 0 aA O O b0 ap 0- O 0 Ln aJ Ln•� O Q �O ro > a) t'Jn L O v i 0 0= co ° 0 Ln i Q � 4- -0 Ln U (1) :3 O u O v C � � 0 v O O O Q C 0 �Ln dJ 0 Q -o c� w O L O C +� O a) O v O N Ln vi �-J aJ -0 U O > ro .N O 0 v O .. Qm C a) O 4-1O O '_' u u c 2 Ln C bA p 0 c v Q o � -0 �,E ro L� cn c aJ==aJ LndJ O a) } d' V af V ,Ln E CC �42) � ro O U u E Q v d 4-1 E o 4- Ln o O o � 0 O O Ln U O Ln � Q) C L r6 +� U L Ln O N O U bA 4-1 0 O ._ X 0 0 +- Q) Q U >, O -0 4-1 O Q E i O ' O 0 a) Q Q) C � dJ dJ � L U U C v O c� O C u N 0 O O - E�.Nv 0Ero — O co O } o 0 i L O U ro (10 O Q Q3—v) tZt-.,_ /(C) N v � 3' )� � r ✓ice .�� . ti M Ni -�K � 0Z W Q W J Q H <- J N (Au Q Z Lu Za z LU IN F A' awr Li f >L J r>t � IL a,-M ■ ■ dY rig *, rf� « W Z N -------------- _--- m a i 004 Z� 7k z W 16 ya*. K i Y Q d Z 0 Z 0 0 i, aJ +- (6 (1) t f L -0 O r v to (0 v O O dJ v > Q� O -0 O- aJ 0 ?� U U to a) � O x > (6 4- O bA L O in OQa�-+ O U N N O O aJ O (� aJ c6 bA O a --+ in — .N > �J O to O L i- O 0 C ' U +� � O v1 c6 � v rO � aJ O � 4- (n O � (b cb O O v = O N bA Q `o-00�� ro dJ v i 4--+ '� c6 —_ O i Q) O Q) E u N O 0 0 � u� O U 7 E C ro v C O U(b (6 V1 L �a) 00 � a"' � O v 41 �_ C bA.� 0 a- __ in O — (� 0-0 4- O Q O 73 4, Q) bA C ro to N i s O O c6 Q 4- Q) N dJ v Q) Q �O Q) � (6 > >, p E a� L Q) Q a) � Q) Ln �, O � N O t N> v E bA A x O a) �b-AU a)00 i -0 Lne a) C w N _r O — by i W L O L c6 V a) d O -0 :3 _ to — } a- O O 0-0 O (6 vi rr'[u O to O .O O " 4-1 V 0 `� .N (b L L ~ O� O a) c6 O C O P O � O V ^ 1 O (6 a-O vi 4-E U C O O w W c6 to N M • O in O Q aJ 0 O aJ ate--+ aJ to a) to Q M�un N 4-1 M 4-1 Ln v 4.1 v .O Q) U a-J Q) dJ in (b L Ln � r O E Ln U a) c6 r a) U U - O (6 O aJ a--+ rz a) N ate--+ aJ 0O � a� O u N 0)N ro v ro u to a) Q 1 � bA N O (b O C in 0-4- � u aJ 0) ro O � bA - a)O L L a--+ 4- O i bA C .4.1 dJ � (b C ' O i p 0 C i C L U N 4 -bA aJ vi N L — O — i _ Ov roQ Qd ro O 4.1 a j aJ41 (1) _ Q) ate-+ C �4O i 4- C (6 U O (3) bA O O O O C Q (l) to73 c6 O O 0-i ate-+ bA 73 +� O c6 CL ro O .N O O Q Q O O O � -O bA N (b -- C C () •N V aJ a- E -Q i O O > a) 4- 0(o +� (6 E (6 � O O O -0 O (6 ate' = O ro Q) dJ U r CO Q) Nro E ro E 'N C i in U Q a) in Q IC Eld, a to O C a >� O L v O— N O E-0 N c6 � v cn O v ao v N ro v bA i 4-(o N O O O v 0 0 -O 0 v C O( N in 40 U 0�: W U) } Q E a- O .� cO .O W N roC L O ro O Q Eate-+ 0-ro O bA Ln c v -2 Fo Q� v Oro U ~ S O ro Ln i ro Ln o o to ro U L v� �_ � N C O v ro roN U > N v c6 > 4-v O v to ro O OLn aj E ro Ln ro ian� �.aP �L u �Q 4-L�o ro va)��= vc 4� V 4- v� .LO N Q o ro 4- M Q U a--' -0 U W U C L � N � N � c6 � v ate--+ N '� p Q i O C 4- 4Q N O i1 U C ro E r O O U v N C v E E L a E OU O E �O O i U OU N v ; O E O O� tN/1 o a)a O U v c6 iJ 4--' U 0 i *� - � � ohLnl o c Q c c C C C O w w .N o -� u c -� C N v C ro � Ln L � W O v v 4- 4- ro ro N L 1 (n u 0 ro ro v O 0 0 r Q N O i E O v N bA O C O U O ro 14-- a-+ o 4 O E N O 4LE��� � ro v N _ v > — v = c Q-0 a-J 0 Ir— N z Q J n, W N Q wl b-0 ,� : > O r6 W= V � E N N Ero N O O E -0 - L 06 O O =_ O N L O-C O O N o .O O O O - to O O >, C� N O Q L (B 0 O O N ! O 0 � 0 � O �I � �1 U) E O O O � N bA � C � 0 C o b-0 m O i ) 4-1 c6 O E } � OE o '—' 0 4-1 4-1 v O Q M Q� V NO N f6 N QJ i bA N to m N — Q E O L N O _ O m— O o V O, O � c�6 -0 2 > >,V O � O N N p'O E 4-1 O c6 N L >0 > N N O i O N�i 0 •O 4.1 m U O O E m N -0�_ O ~ O - N QJ -0 X O N u N >� O b0 N L O � +� O N N= N O O ,� in bA in bA N V N in Qj O 4-1 L N C O N 0- O Q -Q .� °o O -Y O -0 N N O L � V �u 0 0-u0 vOi O O Um �6 E O N Q� N O to 14 00 O in 0 � aa; 4--+ L (6 iJ c6 W O N 4 c6 Q J u) O 4-1 C N 0— 0 0 0 V 0 O 0 r6 — O O i > v i E 0 0 0— O > O c6 O q-- can W r 0 0 0 J N IC " 4-1M0>, ro ru — L �" Q a, BEMui a; c O Q ru ru N o0 c o 0 E 0 ; :ram 0 p CCO N J aJ Q) c6 I- _ i U .0 0 E dJ ru Q) p U w p ro ru Q E a� C O L L o O to0- U 4-Q) jjypl "E{ Q bA dJ 0 bA L E L >, Uj O w aJ Q l� r- Q u U i--� ro Ln 0 0 bA v N-0 c� O v to v E 'p O _C L N C O H � -0 N ro} N viy v aJ v a) -0 p to 0 4 O o b p i - C L� o 0 0 bA aa)) O U-) Q) bA Cp Q O V o O n 0 Q Q O 0 ap Q 0> O O p N O co m .� O a) O c6 m co N Q) 0 0 aJ V1 a) In aJ Q O V1 0 ro O-0 r6 C in a) O i 0 + aJ aJ O C v i a) L aJ L`��O to X = O c6 �p b0, 0 "= >, L C O ".— — a) co v O dJ Q v 0 L b.0 0� �N 4.1 E +� a -0 a) ro L 0 ?j aJ � L= '_ aj U O a) O Q Q) u L C 0 c6 O 4-1 O -p � O aJ L N p Ln to a) U) 00 w � N to 0 p v vi 4-1 N a) p +� � a to >, � p V1 O N u C (6 c� — O >, co 4- Ul dJ0 = (0 O o � O� c� O � O aJ Q c6 Q 0 M `� 0 bA -O M� 4- O> •U O >, N aJ � .� (n N v N 4- 0 c6 C ~ p L ro C 0 E L : L a) cn Q t 0 aJ vi O O NOL �`� 0 �� L•�O vi v, Ou o� 0LL Q — v O� TES Q��4- B'a)�p r v,� M>° o C� M z Q J n, W N Q Ln IC 4- O 0 Ul o� v a V ro ro v c E O vi O v � L b0 Vi O c6 L ,_ Oa--+ u c ° - n , v N U W �J +O -0 c O N = o i ro }, V u z a) ,� (3) L L Q -0 -0 c v ?� N O c O n, N 4, tLO o W ry 0 O O -0E Q om-1 N V C E _0 i O O O O O 2 u Fo> /1 V N L O U O N r O _ � O N O Q� U v 0-0 4+ O Q o ro N ro � O •� i ro Ei 4J N N N Ln E O 'vl v O v ` -1 � O � � ate.1 W '= U �E�'� >Q = i O �//'�� ro O O O � a)0 L O L U U V/ � /'� ro E i V / d N u N ro W V / O O u (6 � L N Q O I^ L / 4- E O O -0 � r a) O m 0 � N +- Quo U o o_ z ro Qc v o n,► W O ° Q L E `� U U1 E a--+ O O v vroc v � O u_ '_' if Ul O O N v Q L O-o &V v ° ° E r a)Mro �c- cv -0X ro Q�a� _ W cOv c Ln O OQ�6 Ln � •O} V1 4J 4J bA b.0 r6 i N — v >1 O v i 4J i c c O O bA = N c LnQ O v o Ln O c v ro ro v°u NOa°Qom E� p c Qo c-" -OC M :3 vao>�o� O cn v/i u N " c � cn w bA +�ro roU � c +- roc Q r6 roQO M i V O c� � O i U Q O O Q -0 Q b O +-+ O �� N +, O v -0 v v 00 � Q ro c6 bi0 Q� 0 �O c� Q O (6 . O ro a- v O O > ro I In �L u -0 u : � 4- O in i -0 4-0 +� L = -Q t'Jn 14- � ro O i� 0 4J � c O c L v v v O v ao `� c a� c� 0 u c� L^ 0 4-1 � Q O O E ° L 0-0)� O L Q 0 in cn 0 H m rO� 4-1 M 4-1 F-- U� M M 4-1 in O M z Q J n, W N Q W V L a--) c W liold �F c -0 ° — u O u O r6 N i i N bA C i c �" . 4-J E� o�r� Ln � by O u `0 O Q O L r6 O N O aJ 0 U Q) V Lnn Q) r6 •� O O N � CC j=r N= E > O C • J N Q> U C V 4-1 M c6 �--' O U 4-1OV -0 E= m� " O O Q) a) O N C� �O Ln a) � >� o V 4-r6 4->> lJ V C Q 0 - > O-0 N O .� Q O> > Q) > Q r6 N O � O U �C ' U> > mE0nO—tOr6 Q) O c6 O O Q) to _0 N i a� 3 �°O Q�� r6 a) V § aJ ° ,�� O in -0 O Q Q > 4-J r6 :3 rn cm N IC w I U U w H U wn000 O v Q� O >,O r6 (1) v b.0 O V N i 7 r6 v C C `�/ •� C Q U C N � C O _ 0 > i (3) N v U O O '_' U C 4- 4- O_ U v L C 4--+ L — 4--+ N �Q�� N �oro C r6 U U O C > > N to uj L ro C O� U r6 C b 0 `� 0 J O 0-- v c6 Q U N iJ .V1 N •— U r6 4-1 O N v ro Q ON O 4- uw v p QE�� u Nr6 V^ v O O O r6 u J } v V O O v Ln bA p v U c6 v i F — 2 - v L 4--+ 4--+ -0 ro N C ro O N > n000 � 'L W 4- O C r6 N C O r6 Ln V1 � .� i E C r6 -Se � n - vi O bA r6 W v v E -0 N u rO �_ v r6 — _ 00 ate--+ E v +:L>' v i rb i ro o N V 0 0 �--' a--' O_ Q> U Ln— 4- rb — �+ to—_ ro O Q 4Q Uf Q Q 2 Q> C E E r6 O Q L U 0 rl— RE a) a " � O O C a) n a) a) `o ro o o � o u m o °C-3 '_N m "��o� O �n �a) -C C 0-.0 N�+ c � u U 4-J � 4-J O C O O-C a)*-UU or6o Ln a pro >� vpi � co � ao) r by Q U Q a) a) � a, � > o u a) C � bA Q C QO L i r6 b.0 4-J a) p C U bb.0 i L r6 Q) O LnN N C (6 N O" p n c6 0) O a) O r6 " a)p 4-J r6 N O LA E4-_ 4-+ C C L i 4-1 r6 O � C C O Q) C " C -0 O L � a) Q) N L � � aa) E � aJ � � — r6 p to > vi Q) O �� 0 0-0 � bwF O p QO .N Q c N O C O N N O Q a ) gyp+ ro� p bA � dJ >, a) ?� Q U cn E U a) Q) in -p C N O >, Q) C i O a) >O L �, r6 rro 'J E bA in 4-� aJ O > O~ (0 i U bA � u C C p v Q � bA L � Ln L ro O -0 vi H E C C� L > U i ro v � .E N i O bA i .� E N 4O a) �+ O o to4-1 C O •� c6 c6 N 4-J >, Z C � �p O Q O Q-a = 4.1 Q) � � � � � O a) a) E � O 1 p Ln � r6 C in aJ E v } � aJ a) C in Q) W -C — C C Q} r6 L, E� bA U 4-1 O r6 � a) N� 4-1 E O M N•U v p C r6 a) i) Q)r6 p 0 .> Qvu - — p > ) 4.1 O � N r6 0 iV)>, W . QA) aO p 4-1 N a) C a) t in r6 O1 V :--O E Q C E N > in .� Q r6 >p a) 4-aJ bA bO N C 00 O— — CM,_ _ C n u r6 _0 to v Q _ _ _ _ 4�� dJ� C E aJ C r6 C a) N C QLA b.0 aJ Q C to 4-- aJ C c6 '� bA C U .� •L O cu u /.� 1 Lap � Q) CL p C O p Q ro dJ u C cu UE 1 E O N cu 0 0 N O O 6 4- U Q) Ln IA LA c O n N V v C ru° z Q — 4-1 U � M W C N_ bA ♦,/ u U C C Q) Ln .4-1 �--+ a--+ �--+ 0 u N O Q cu TCin Q WD (Go bQ vi ^ > CU LPL L w rx6 ro -0 4- ti N rn N ti N O N El Y DC az Z a Or) Z ° OQ 0� bur,VAd WunoI �ooq sapnpur a�000das 6urgmo aupp 'sypom sso,ro ou pa�opjxu jou ap,ro 3offDJ4:a4oN EE'LtrS'Z6b $ jexdxgns EO'Lvs't t, $ (%TT) saa� ean;oa;lyeaV cc'ooL'Lob $ le4o4gns 8T789'SV $ (%ZT) dn�jeA aojoej;uoD 8T'8ZOb98 $ le444gns E9'O8b`Lb $ (%T) loua9ugUCD OS'LES'9ZE $ le;o4gns 00'000`5 $ 00'000`5 $ duan7 l eaje aa}}n9 pa;e;agaA 00'000`0T $ 00'000'OT $ duan� 6 a9eugIs Ra}u3 00'005`E $ 00,005,E $ dwnj T a9eU91S 0U.11Jed 00'0OO`ST $ O0'000'S $ ea E sa}ee quijaed 00'000`0T $ 00'000`0T $ ea T (jonal pool) sdrIOCH leaia�aa13{aaTe 00'000`0T $ 00'000`0T $ dwnl T sluaw;snfpV ainjonilseijul 0TO09'T $ 0TO09'T $ 'ea T 9uiTuled au11 00'05T`E $ OO'SE $ Ew 06 9 sseID wwooc aseq-qnS 00'008`T $ OO'Otr $ Ew 5V vsselD wwoO T aseq OO'SWST $ 0O'SLT $ auuol 5L wwOOT IIE:#sV 00'0OO'ST $ 00'05 $ zw 008 �Ugdwe}S HE ;legdsvpadwe}s -;ol 2ulIJed 00'005`Ov $ 00.06 $ UJl 05b SuiganD 00,000,E $ 00'000'z $ ea T 9uiTuled au11 00'008`E $ 00'59 $ Ew 08 9 sselD wwoo� aseq-gnS 00'009`T $ OO'Otr $ fW 0V VssEID wwOST aseq 5L'8TL`OT $ 00'SLT $ auuol T9 wwOOT Ile#sV OSE (si[emaniJQ aul) AwN -;al 2ulIJed 5LTt7C69T $ 0O'SLT $ auuol 96L 3 adAi wwoU }leHl sv OO'OOS'z9 $ 00'S $ zw 0099 2�u!II!W OO59 (wwp5);uloe}jnsa}d -;al 2ulIJed suaRe IMPOLAI 2ulIJed isoo wail �Qa;Iun ;lun wail (311 dno'dE) NN319 OZOZ'TZ uer :pajedaJd „0„ SSVI:) - LSO 318'd9O8d dO NOINIdO )IUVd NOINIVYOa ti N N N m N ZL'S9£`b9b $ 1elolgnS ZZ'ST0`9V $ (%IT) saaj lejnj3aj!g3ay OVLb8`8Tb $ IejolgnS 90'L9S`tiS $ (%ST) dn1jelN jojjejjuog Zb'08L`£95 $ 1elolgnS Z9'6t,ti`Lt $ (%ST) A3uaSu!luo:) 08'0££`91£ $ lelolgns 00'0S£`OI $ 00'06 $ zw 9LL RulganO 00'000`ZT $ 007T $ zw 000 L poS T I!osdol 00'000`0£ $ 00'000`0£ $ ea aSjel - sas!llaal Ieinidln:)S 00,000`09 $ 00'0001ST $ ea b IIewS - sas!Ilail lemidln3s 00,000`01 $ 00'000`0T $ dwn-1 l uo!lepunoj ajnldln:)s 00'000`SZ $ 00'000`SZ $ dwn-1 l luawal3leanjdln:)S 08'098`bZ $ 00'OS8 $ wl 6Z slleM gu!leaS a;aJ3uo:) IseO@Jd 00'OOS`6V $ 00'06 $ zw 099 sjleM alaj3uo0 agelS a3elinS paeH 00'OZL`ST $ 00'OZT $ w-1 4C I j!npuOD punoisiapuH 00'000`Zt, $ 00'OOS`OT $ dwn-1 b Su!lg8!l I e3lJPal3 00'00S`OT $ 00'ST $ £w OOL xno 00'OSL`9 $ 00'£ $ zw OSZZ Su!peig gs!u! j 00'00S`t, $ 00'Z $ zw OSZZ 8u!peig gSnoa Jaoma}!S 00'OST`T $ 00'0T $ ea SIT Su!gjng 00,000`0I $ 00'000`0T $ dwnl I ainjonilseilul Sulls!x3 deg 00'000`t, $ 00'0Z $ zw ON sl!eal alamoo uolmowaa saanl:)nalS apegS lg (auna aql) ssa3:)d g3eag bZ'ZOL`89T $ 1ejolgnS VZ'8TL`9I $ (%TT) saaj lejnj:)aj!g3ay 0017861ST $ 1elolgnS 00'ti8Z`9I $ (%ZT) do l-jeN jo}:)ejluoD 00'OOL`S8T $ IejolgnS 00'OOL`LT $ (%ST) A:)u@Su!luo:) 00'000`8TT $ IejolgnS 00'000`ST $ 00'OOS`Z $ as g s130a sulleol j 00,000`0I $ 00'000`0T $ ea l sainlea j IOJIuog Su'Ved 00'000`Z $ 00'000`Z $ ea aseu8!s 00,000`01 $ 00'000`01 $ ea l uo!le4S gseM 00'000`1Z $ 00'09 $ zw 09£ uogez!I!ge4S au!lajogS 00,000`09 $ 00'00Z $ zw 00£ dwe�j alaj3uo0 gaunelleo8 LO ti N Naomaj!s 00,000`01 $ 00'000`01 $ ea T suo!4epunoj a4aj:)uog uolmowaa eaayinolool2 punOAABld 60'bSb`Z8b $ IejolgnS LL'OT8`Lt $ (%TT) saaj le-jn}oa}!gojy EE'£b9`bnb $ IejolgnS £6'89S`9t $ (%ZT) dnjjelN jol:)ejluog Ob'bLO'SSE $ IejolgnS Oti'8T9`OS $ (%ST) huaSu!}uog 00'9St,'L£E $ lejolgnS 00'000,0Z $ 00'000`OZ $ ea T ainieuinj 31!S z)s!lN 00'000'OT $ 00'000`01 $ ea T punodwog aSejols 00'OOZ`6T $ 00'00ti $ wl 8tr IleM Su!u!ejaH/Su!jeas jlegdsll `Ileq}ajse8 00'000`t,T $ WON $ wl OL Sulouaj 00'000'6 $ 00'OOS`ti $ ea Z s;aN Ileq}alSeg 00'OS6'S $ OUSE $ £w OLT 8 sselD ww00£ aseq-qnS 00'00VE $ 00'0t $ £w S8 y sselD wwOST ase8 00't,ti£`ZZ $ 00'09T $ auuol OvT ww00T jlegdsy OLS llegdsll `IleglaNsea 00'000`t,Z $ 00'OZT $ wl ON 4!npuo:) 00,000`09 $ 00'000`S $ ea ZT s}gS!l le3lipap 00'000`SZ $ 00'000`SZ $ ea T sSu!gs!ujnj 00'000`ST $ 00'000`ST $ ea T Su!}ueld 00'000`tiZ $ 007T $ zw OOOZ poS/I!osdol 00'00s'ET $ 00'06 $ zw OST WAA aIaa:)uo0 00'000`8Z $ 00'Oti $ zw OOL sl!ejlisnpjagsniD Suldeaspu el 00'005`ZZ $ 00'ST $ £w OOST lH 00'OSL`E $ 00'E $ zw OSZT Sulpeig qs!u! j 00'005`Z $ 007 $ zw OSZT Su!pejg gSnoa Aaomaj!s 00'000`S $ 00'000`S $ ea T punoiSAeld 00'000`S $ 00'000's $ dwnl T sainleaj aleoolaa 00,00E $ 00'ST $ zw OZ gnj9'8 Jealg 007T $ 00'£ $ zw v sampnilS 00'000`S $ 00'OT $ zw 005 llegdsy uo!I!lowaa Ileglalseg palnolaa lg sndwe0 ssau!sng `a:)edS xal j ti N 8£'9ST`01-S $ lejolgns 86'TOS'9S $ (%TT) saaj lean}z)aj!yaay Ob'VS9'£TS $ Ie;oignS Ob'b€0"SS $ (%ZT) dnljen aopea}uoD 00'OZ9'85b $ le}o}gnS 00'OZS'6S $ (%ST) A:)uaou!4uo0 00'008'86£ $ le}o}gnS 00'000'8 $ 00'Ob $ wl ON aa8p3 00'000"Ob $ 00'Ob $ zw 0006 4DlnW-BupepnS 00'000`Sb $ 00'000`St $ ea 6 aan}eaj Aeld -g joa(] }nolool d!yS 00'000"0Z $ 00'000"0Z $ ea 6 uo8eaa eaS - aan}eaj Bu!gwil:) wolsnO 00'000'OT $ 00'000'OT $ ea 6 8u!mS a8ael 00'000,0S $ 00'000'SZ $ ea Z saamol 00'000'ZT $ 00'000'ZT $ ea b ado { aauu!dS 00'000'S $ 00'000'S $ ea 4 aan;ea4 8u!quu!lO 00'000'OT $ 00'000,0T $ ea 4 sap!l5 00'000'5 $ 00'000'5 $ Be 6 OUIMS }ol 00'000`ST $ 00'000`ST $ ea b asnoOcld 00'000'OT $ 00'000'OT $ ea b xogpueS 00'000'5 $ 00'000'5 $ ea ( 8u!mS 401 sainleaj punoa8Aeld 00'000'ST $ 00'OOO'ST $ ea 6 ;uaIuo:)an!laidialuI 00'000`0Z $ 00'000`0Z $ ea b Iaoj pooMaauea}u3 00'000'ST $ 00'OST $ zw 006 dwgj 00'000,OT $ 00'OS $ zw ON aaysnj0 - sAemlleM'g sl1eal }nolool �g punoa8Aeld 00'000,Z $ 00'00S $ ea b sl!d b88 00'000,0b $ 00'000'OT $ ea b saa}lauS D!uD!d eaad :)!uDld 00'000"8 $ 00'0b$ zw ON l!eal;sna aagsna' 00'000'OT $ 00'000'OT $ ea T s}JanlnO 00'008`£T $ 00'09 $ zw O£Z uo!jez!l!gejS au!laaogs 00'000`OT $ 00'000`OT $ ea T ;aSpnj ll!3/;nO 00'000"9 $ 00'€ $ zw OOOZ ?u!pea!D qs!u! j 00'000"b 5 1 OO'Z $ zw OOOZ 8u!pea9 g2no�j co ti N 56'ST8`96£`£$ IVIOl(INVUE) 6T'06S'8SZ`T $ lejo;gnS ST"SZL"VZT $ (%TT) saaj leanl:)a;iy:)ay b0'S98'££T'T $ le}o}qns b5'S8b"TZT $ (%ZT) dn1jelN ao}3eiluoO OS'6L£'ZTO'T $ Iejo;gnS OS'6V0'Z£T $ (%ST) A:)UasulluoO ** 00'0££"088$ le}o}gn5 00'080"b9 $ 00'OZT $ ea t7g9 a;ajDuoO padme;S - ezeld 00'oo5"SZ $ 00'058 $ w-1 of PLUS Ilemea5 00'000'L9 $ 00'000'T $ w-1 L9 a8ae] Ilemea5 00'000"0Z $ 00'000"0Z $ ea 4 s8ulpe� 73 saiels alaiDUOD 00'000"SZS $ 00'000'SZS $ dwn-1 l 8ulplln8 00'000'OST $ 00'000'OST $ dwn-1 l aanl:)nalsea}ul aazua0 8ulplln9 00'OOS`ZZ $ OO'ST $ Ew OOST 1H 00'OSL`£ $ 00'£ $ Zw OSZT 8ulpeag gsiul j 00'005`Z $ 007 $ Zw OSZT 8ulpciD U$no}j liomajls uoll:)n.alsuo:) 8uiplln91g Ilemeas n N co aj a--+ X v Y DC az Z a Or) Z ° OQ 0� rn ti N MaE-c— I a rn N 00 pi R lei icOiA+7 �dr Y 411NiL iiiYli _ r. N jw ar { �! 7rr;lydT Of ---s-y� �► -fir co N kk i itU1H i 4rA7ak Wald Ryd J i�IiIVW atN9+ aR 1mm, 1-,1 C7 i4)V 59-�;oO ;64� 019 2� o �,ze ,a 4l�71YdWt r • -ifr�+ gyr�aash+nd E)NIHDd703D A8d3(l E)NIHSIJ 3D1 SMOHS dVD Sl'd1NId D 18 C NV AVAV)l SNIVM IlVdi 3Al13ddd31Nl S31AOW 'doo0lno ' DA SSO1 d3HSVM 'S30HS3SdOH :S3WdD DNIHS13 SAdO ADnal ❑oo3 S1N3NVNwo1 A3>IDOH I 7d8A3l1OA SdOIN3S'dO3 DNIM3lAi3SNnS S1N3A3 DNIZVDdd1S S13MVA dOflN3A HDV38 3H1 No DISnW 3AII swwolnl SlIVU DNI>l1VM(13AOddWl f ❑30N31X3 sidnOD ll'd8A370A'S-n'V813ASV8 a N n obi DAdl d 'd3d'd 08817INDId d3Dd'dl S318'dl DINDId ❑3d3AOD S1Id 3dld ❑31VNDIS3❑ 3D'ddS N33dD DNIWWIMS dOJ SiJVd DNIAKI / DMINNIMS dOJ LIDO❑ HD N ndl l'do 8 H DV3 8 '8 SMIl IDdd of SS3DDV dlVHD133HM Sd3AAOHS'doo0lno S3111I1D'd3 3DNVHD NOIIVI'dd MIND 3Ali3ddd3lNl N331N'YD S3111ADVI ]ii]6dVHD NDISICI AiINANNOD N co N 0 m m 54U IJ)VI 37A Li 3�� InilYir r en�ry rv� 3 �w�anrr� is +ems "daOP _ a ...ppp""ppp ,,,,�osfo. j^ __--_-_ AN[fj�4L i74nid�S ''wodln�y sn,.yYr�1' �,� 33bWWIJ�p l �f � � 1F{wW per, sal'g �rr�W IV Ki9 SIdIdN08 ❑dSIAdldns E)NINIAd 101 E)NINdVd 1NIVd'8 IDVddnSId IE)ViS 1NIVdNIVid31NI - E)NIONVdgld 090I I NE)IS AdiNd - E)NIlNVld 3DNVN31NIVIN OdI7 HDNnVI lb'08 E)NllVdVddS dllddVg NdddE) 53111111f "R dI1SdNnG NI GINVdd - SNOIlDdNNOD '8 SHlb'd d3NId30 AldvIlD Ab'NINIVAI'8 JDVdSNIIdE) (IINE)ISIG - E)NINDIG ❑OOAAI AE)dINIdVIOS'NE) IS] ❑ MH71lN - S119vi DINDId dOd Slb'Idllb'IN d11DALDId Sb IdV ]GVHS ❑ab" 8 IDVdS NIME) AD - MJIA dHl NO sn:)od lVdnlVN (1171NdICIOVq `d 7SONV -fl-LihL�,::V H:)VI9 01 SMIIA Oli:)ndlSd0Nn - JE)VNE)IS E)NIONld)%LVM '8 AdiNd ❑3AOddINI SisI T)A:) '8 SNVIdiS30ld dOd AlddVS ❑VOd ,rlOdS ❑NIl9,, dO inO AdlNd dAON ❑NnOdDAb'ld NO DN1:)VddnS AlldVS Slld ]did ❑IiVNE)1S30 dJHiVJMdOd NV:)g] A ,rVddV)lllIVIV:ll'E)NIlON JE)VNE)IS 3DIMIS CldV !)IJIl InNIlN0: H:)NnVI iVO'd dOd Vzld ' ❑zliVddddS HDb'd8 d0 301S 01 ' IdV A}I:)Od do NVIT) !DNIlH!DII • SISIVdldd NO S3llddns lb'DId3Vd co co N 1-7 ano law kss I AOM, cn rl- co N Y DC az Z a Or) Z ° OQ 0� I jsi k "I imp ! I yAp� :� ZY TSr. ' m r Q��; JO-11 -- , COUNCIL REPORT M&C No. M&C 2020-131 Report Date May 21, 2020 Meeting Date May 25, 2020 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Dominion Park Revitalization OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Tim O'Reilly Michael Hugenholtz I John Collin RECOMMENDATIONS Your City Manager recommends that Common Council: 1. Notwithstanding the City's Capital Budget Policy, authorize up to $135,000 in General Fund Capital Program funding for Dominion Park in 2018 and 2019 be deferred to 2021, 2. Authorize up to $150,000 insurance proceeds from the claim for damage due to 2018 and 2019 flooding at Dominion Park be placed into the General Fund Capital Reserve for use only at Dominion Park for a period of time not longer than December 31, 2021, 3. Endorse the City of Saint John in partnership with the Dominion Park Community Association make application to the Provincial Community Investment Fund, the Provincial Family and Youth Capital Assistance Program, and seek private sponsorship opportunities to supplement City investment in Dominion Park, and 4. Uphold Common Council's 2017 resolutions as reiterated in M&C 2020- 131, except that, nothwithstanding focus on Rockwood Park would follow completion of the Rainbow Park Master Plan, focus on Dominion Park shall supercede or occur concurrently with improvements to Rockwood Park as a result of the damages caused by the flooding in 2018 and 2019. EXECUTIVE SUMMARY Dominion Park is identified in PlaySJ as a District Park and thus maintaining this park to a higher standard is supported by policy. A newly formed Dominion Park Community Association is providing community leadership that will help guide improvements in Dominion Park. The association would like an opportunity to develop an overall master plan for the park that accurately reflects the data collected from recent community engagement workshops. As well, the fP41.11 -2- association will seek permission to raise additional external funds in order to support a phased revitalization of the park. PREVIOUS RESOLUTION In September 2017, Common Council resolved: 1. The lifecycle costs of new assets proposed as part of Recreation Facility Master Plans shall be budgeted in the General Fund Operating budget before a decision is made to install those assets, 2. Nothwithstanding minor renewal projects at other District and Regional Parks, the Rainbow Park Master Plan shall be the priority recreation master plan to receive future investment commitments until completion of that plan, 3. Revisit remaining recreation facility master plans (other than Rainbow Park) for overall affordability, and 4. A revisited Rockwood Park Master Plan shall be the focus of investment following investment in Rainbow Park. On October 19, 2018, Common Council resolved that the letter from Dominion Park Community be refered to the Finance Committee for 2018 budget consideration. On October 22, 2019 Common Council resolved that a Request for Public Session to Update Residents on the status of Dominion Park be refered to the City Manager. REPORT Interest in revitalization of Dominion Park by the community and the City of Saint John has been discussed since at least 2014 when initial master planning conceptual designs were prepared with proposed upgrades. The conceptual design from this prior work is attached to this report. In 2017, the City entered into an agreement with TimberTop Adventures Inc. to access a portion of an undeveloped part of the park. Their addition would need to be considered in an overall master plan for the park. Also in 2017, the community requested to revive discussion surrounding updates to Dominion Park and resolution was made to refer to the Finance Committee for 2018 budget consideration. Funding for updates to the park were approved in the 2018 General Fund Capital Program. Focus of this funding was to make improvements to the existing canteen/change/washroom facility, referred further in this report as the "facility". The record spring freshet in 2018 flooded a portion of Dominion Park, being on the Saint John River. The facility in particular was impacted. A combination of P"001 -3- restoration work, via insurance funding, and improvements to the facility with approved Capital funds took place in 2018. Flooding occurred again in 2019, this time with extensive damage to the facility. The facility was deemed uninsurable and was tore down earlier in 2020 before another flooding event could have occurred. A portable replacement or permanent facility constructed in a different location is recommended by staff to mitigate against future flooding. Renewed community interest in the park began in 2019, including and particularly as a result of the two years of improvement delays due to the flooding. The City's Parks and Recreation Service hosted a community meeting in December 2019 to provide the community with information for plans to move forward with revitalization work at Dominion Park to respond to Council's October 2019 resolution. Funds available, preliminary ideas for replacement of infrastructure that would be feasible with budget, and the establishment of a community association to directly engage with staff on project development were discussed. The Parks and Recreation Service subsequently assisted with the formation of the Dominion Park Community Association. Staff plans for continued engagement with the elected group of community members for all work planned in the park. The Association, in partnership with staff, held a community workshop on January 18, 2020 with approximately 45 community members. The workshop allowed staff to collect ideas and input for consideration when developing a master plan for Dominion Park. Additional engagement through Beaconsfield and Barnhill schools and the YMCA Newcomer Connections group has taken place for student and newcomer input. The Association has asked for a new park master plan and costing to guide revitalization of Dominion Park. The Association also would like to be provided opportunity for extensive fundraising through grant applications with the provincial and federal governments, private corporations and grassroots efforts. An updated master plan would assist the Association in the leveraging of additional funds for the park. City staff will monitor private and government funding sources being sought in an effort to not interfere with funding opportunities for City priority projects. The Parks and Recreation Service, after consultation with the Community Association, plans to move forward with Procurement processes for the creation of a master plan for Dominion Park. With the onset of the COVID-19 pandemic, and its resulting impact on City finances, staff resources, and ability to consult in traditional ways, plans for advancing improvements in the park have been stalled. However, staff will EcON -4- continue to work with the community association as we progress toward our "new normal". Toward Balancing Community Passion with Managing Expectations City staff is encouraged to witness and collaborate with a new community association for Dominion Park. It will be important that expectations are managed so that an updated master plan is doable and affordable. In the past, master plans developed for various City District and Regional Parks have been so expensive to implement, they have, with some exceptions, remained "on the shelf" despite best intentions by the City and the community. This approach has not benefited the community. In keeping with the City's Asset Management approach, the 2017 resolution adopted by Council described earlier in this report, and the City's need for fiscal constraint in 2021 and 2022, City staff intend to be particularly diligent with any new infrastructure proposed as part of the master planning exercise. The community management model, through partnership with the Association, will be explored to secure some operational and maintenance (0&M) responsibilities for the enhanced park. Minimal additional 0&M responsibilities can be placed on Parks and Recreation Service budgets until the City's Sustainability and Fiscal Sustainability plans become more clear. For more clarity, City staff intend to approach the master plan development generally as follows: 1. Use the available $285,000 (combined insurance and capital funding), together with confirmed external funds, to develop a phase of the master plan that could be a "stand alone" park improvement to be completed in 2021 that is not contigent on future phases. The Operating and Maintenance (0&M) costs of improvements using these funds that would be the responsibility of the City would also need to remain within projected 2021 Operating Budget limits. 2. Future phases can be explored as part of the master plan but would be considered "value added" additional options with Capital and 0&M funding sources clearly defined before proceeding. In other words, let's use the funding currently available to leverage other funding opportunities available today to make concrete improvements in the park in 2021 while exploring an aspirational but realistic multi -phase master plan. City staff are requesting Common Council re -affirm its 2017 resolutions on master planning, with exception of promoting priority being given to Dominion Park ahead of or concurrent with Rockwood Park provided the community interest and the damage and insurance funding perpetuated by the 2018 and 2019 flooding. [till -5- STRATEGIC ALIGNMENT This report aligns with Council's priorities of creating a vibrant, safe city with greenspace and park investments that align with PIaySJ, and fiscal responsibility by leveraging opportunities to generate alternative revenue sources and considering the lifecycle costs of any new infrastructure. The project is also fully aligned with recommendations in PIaySJ, including (1) embracing enhanced community involvement with Dominion Park residents, and (2) focusing investment in the City's District and Regional parks, such as Dominion Park. SERVICEAND FINANCIAL OUTCOMES The strategies recommended in this report should result in opportunity for enhanced community engagement with residents, opportunity for enhanced infrastructure at Dominion Park through fundraising by the Dominion Park Community Association, and collaborative, focused decision making on phased work within the park. The strategic planning process for Dominion Park will ensure financial responsibility and generational sustainability remains a priority. It remains unclear when or if Dominion Park can become fully functioning in 2020 given the pandemic. If funding is required for temporary washroom/change facilities, it will come from a portion of the $285,000 and that portion of the funding would not be deferred to 2021. Although the Community Association is seeking other funding sources, some City funding is likely required to help offset costs of the master plan. Again, that portion of the funding used for the master plan would not be deferred to 2021. The possible need for funding toward the temporarily facilities and/or master plan funding is why the resolution reads to defer "up to" the amounts of the Capital and insurance funding. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS • Dominion Park Community Association • City of Saint John Risk Management, Procurement, and Finance Departments • Neighbouring Schools/Community Partners ATTACHMENT 2014 Conceptual Plan with approximate area of Timertop Adventures in 2017 and the facility that was flooded in 2018 and 2019 (below) Staff and Community Association Presentation to Council 1919% —Seating A— -ith y Facility "t{Jn x Y . flooded z �6oar Dock .. qd 5 i - nat ism Wild IMMM L40i13*.. Plgygroun6 • .+�� Sip A— ''fieAe RCGnifBrJ ., (snow control) Rocks Adventures Inc PCs- mceptPlin Dominion SaintjohnNB Preliminary - Opinion of Cost (Class d) PROJECT NAME: Dominion Park - Preliminary Design Prepared: October 7 - 2021 GLENN GROUP LTD. Unit -71 BUILDING CONCEPT Sitework Rough & Finish Grading 5000 m� $ 5.00 $ 25,000.00 Cut 100 m' $ 15.00 $ 1,500.00 Fill 350 m' $ 40.00 $ 14,000.00 Demolition & Siltation Control 1 Lump $ 10,000.00 $ 10,000.00 Civil & Infastructure Water 100 ea. $ 400.00 $ 40,000.00 Sanitary 100 ea. $ 400.00 $ 40,000.00 Electrical Feed & Metering 1 ea. $ 20,000.00 $ 20,000.00 Sunset Plaza Concrete Sidewalk 300 m2 $ 90.00 $ 27,000.00 Concrete Curb 100 Lm $ 80.00 $ 8,000.00 Paver Trails & Plaza 160 m2 $ 220.00 $ 35,200.00 Retaining Wall Seating Walls 40 Lm $ 550.00 $ 22,000.00 Landscaping 1200 m2 $ 12.00 $ 14,400.00 Planting 1 Lump $ 10,000.00 $ 10,000.00 Plazas Concrete Unit Paving 200 m2 $ 220.00 $ 44,000.00 Retaining Wall 20 Lm $ 550.00 $ 11,000.00 Stone Steps 16 Ea $ 750.00 $ 12,000.00 Handrails 16 Lm $ 500.00 $ 8,000.00 Planting Beds 225 m2 $ 100.00 $ 22,500.00 Buildings 1 Story Building (36x26) 936 sf $ 325.00 $ 304,200.00 Subtotal $ 668,800.00 ** Contingency (7%) $ 46,816.00 Subtotal $ 715,616.00 Contractor Markup (12%) $ 85,873.92 Subtotal $ 801,489.92 Design Fee's (11%) $ 88,163.89 Grand Total $ 889,653.81 304 Qty. I Unit mr—ite7�7 OVER BUDGET ITEMS Buisness Campus Upgrades Planting 1 Lump $ 5,000.00 $ 5,000.00 Asphalt Trails 375 m� $ 80.00 $ 30,000.00 Signage 1 ea $ 5,000.00 $ 5,000.00 Curbing 65 Lm $ 90.00 $ 5,850.00 Shade Sails 7 Lump $ 6,000.00 $ 42,000.00 Seacan Changing Areas 2 Lump $ 15,000.00 $ 30,000.00 Subtotal $ 117,850.00 ** Contingency (7%) $ 8,249.50 Subtotal $ 126,099.50 Contractor Markup (12%) $ 15,131.94 Subtotal $ 141,231.44 Design Fee's (11%) $ 15,535.46 Grand Total $ 156,766.90 Qty. I Unit MISC ADD ON FEATURES Add on Elements Picnic Shelters 3 Ea $ 25,000.00 $ 75,000.00 Site Furnishings 1 lump $ 35,000.00 $ 35,000.00 Lighting (Overhead) 10 ea $ 12,000.00 $ 120,000.00 Subtotal $ 230,000.00 ** Contingency (7%) $ 16,100.00 Subtotal $ 246,100.00 Contractor Markup (12%) $ 29,532.00 Subtotal $ 275,632.00 Design Fee's (11%) $ 30,319.52 Grand Total $ 305,951.52 305 r IT f DI -If f COMMON COUNCIL REPORT M&C No. 2021-293 Report Date October 26, 2021 Meeting Date November 1, 2021 Service Area Public Works & Transportation Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Alternate Side Parking Program North, East, and West Sides AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Tim O'Reilly Michael Hugenholtz John Collin RECOMMENDATIONS City staff recommends Common Council receive and file this report. EXECUTIVE SUMMARY Community concerns with a semi-monthly alternate side parking program implemented in late 2019 on various streets, particular in the Old North End, Lower West, and parts of the East side have prompted staff to re-evaluate the program. This report is to introduce possible alternatives to Common Council ahead of public engagement to seek potential consensus on a path forward. City staff would return to Common Council at a later date to seek direction after public engagement has concluded. PREVIOUS RESOLUTION At least two concerns from the community have been referred to your City Manager since implementation of this new alternate side parking program. These community members, and others, will be given an opportunity to provide feedback via the planned public engagement. REPORT Until the last major update of the City's Traffic By -Law in late 2019, an on -street Alternate Side Parking Program was in place for various streets in the Old North End, Lower West, and parts of the East side. From November 15 until April 30 of each year, parking on one side of the street alternated every overnight period from midnight until 8:00 AM on select streets in these areas of the City. A separate Alternate Side Parking Program in the South Central Peninsula (SCP) existed. In this area, on -street parking alternated semi-monthly, remaining in place 24 hours per day, each day of the ygf-6 except for six hours semi-monthly when "change -over" from one side of the street to the other occurs. As a result of some community feedback received by City staff over the years regarding difficulties with following the daily parking changes on streets outside the SCP, City staff recommended consolidating to a single alternate side parking program for the entire City, using the SCP model. This change was approved as part of the Traffic By - Law major update. On -street signage was subsequently changed in areas outside the SCP to reflect the change to one program. Schedules G and G-1 of the City's Traffic By -Law, which list all City streets impacted by the consolidated Alternate Side Parking Program, are appended to this report. Community concern with changing to the SCP model in the other parts of the City have been received since the 2019 changes. Two letters have been officially submitted to Common Council, subsequently referred to the City Manager. These concerns have prompted a new review of the Alternate Side Parking Program, resulting in this report to Council. The negative feedback received soon after the changes to the program were made also left City staff questioning whether the change was truly a net benefit for the community. Lessons Learned City staff have reviewed the previous process that resulted in the recommended changes to the by-law that caused the negative community feedback. City staff acknowledge two errors made during the previous process, summarized here, then elaborated on in subsequent paragraphs: 1. City staff provided insufficient level of detail to Common Council on changes to the program when Common Council was asked to approve the change to the Traffic By -Law, and 2. City staff sought insufficient level of community feedback when forming the recommendation to consolidate to a single alternate side parking program. City staff typically provides a significant level of detail and perspective to Common Council when Traffic By -Law amendments are recommended. Because the last major update to the By -Law already included many changes required or recommended by the Provincial Registrar of Motor Vehicles, staff felt there was insufficient "capacity" in their report to elaborate on all the changes, including for the change to this alternate side parking program. An improvement would have been to deal with this change to the by-law in a separate report to Common Council. City staff are now acting on this process improvement. City staff receives a lot of community input on how traffic safety, flow, and management should change. These are typically on a case -by -case basis prompted by one or a few community members. Among this input has been feedback on concerns related to the previous daily alternate side parking program outside the SCP. City staff responded to this community feedback by recommending the change to the one program used in the SCP. However, City staff did not provide all members of the community that may be impacted by the change with the opportunity to voice their views ahead of recommending the changes to Common Council. Instead, it was assumed the limited feedback providZU7over the years was representative of the community. An improvement to the process is to provide any community member that may be impacted with the opportunity to provide their input. City staff are now planning to act on this process improvement. The Pros and Cons of On -Street Parking Although anecdotal, City staff can say with confidence, based on over 10 years of community engagement experience on this topic, that no matter how on -street parking is managed in Saint John, support will vary but rarely sees an overwhelming consensus on the best way forward. This is simply due to the nature of the pros and cons of on -street parking, and how these may apply to different community members' circumstances. The Pros Convenient on -street parking is often supported by residents or business owners that rely on it. Some businesses have no off-street parking, and even when off-street parking is available, sometimes customer or delivery service parking on -street is more convenient. Likewise, some residential dwellings have no or an insufficient level of off-street parking for the number of vehicles owned by the resident. Even in some cases where adequate driveway length is provided off-street for all vehicles associated with a residential parking is available, on -street parking is sometimes more convenient; this is particularly the case at a multi -residential property with a single lane driveway where there is a concern a vehicle may block another from access. On -street parking in certain circumstances can also act as a traffic calming measure. Parked vehicles can act as "tunnelling" affect, providing motorists with perspective if they are driving too fast and acting to reduce the latter safety buffer otherwise available to a motorist that is speeding. The Cons On -street parking, however, can also cause negative impacts. Additional street width, including asphalt for the City to manage over its lifecycle, is sometimes needed to accommodate on -street parking while permitting space for other uses. Public services, particularly plowing, snow removal, and street sweeping efforts are hampered when on -street parking exists. Either equipment must return when vehicles are no longer parked, creating inefficiencies, or the service is simply not delivered on that section of street at all leading to hard packed snow and icy street sections. Because the timing and progression of winter storms are unpredictable, even time -based parking restrictions can hamper service efficiency and outcomes. Where street width is limited, space to accommodate on -street parking can come at the expense of space for other uses such as provision of bike lanes. Evidence supports that on -street parking negatively impacts actual and perceived cyclist safety, particularly from the risk of doors of parked cars opening into the path of a cyclists. Parking in certain circumstances can create safety concerns for other motorists such as when parked vehicles impede access to driveways or block sight lines of on -coming traffic, particularly on knolls or curves)$ a street. Parking on sidewalks and near crosswalks impede pedestrian safety and prematurely deteriorates infrastructure. On -street parking can be a polarizing topic where decisions, no matter which decision is made in a particular case, result in varying levels of community feedback. Regulation and Best Practice Framework Authority to regulate and enforce parking regulations on City streets is ultimately derived from the Provincial Motor Vehicle Act (MVA). The MVA provides specific regulations, such prohibiting parking on sidewalks or blocking driveways, or near fire hydrants, traffic signs, and crosswalks. The MVA delegates to a municipality the authority for further regulations on City streets through a by-law. City staff are not authorized to regulate parking at their own discretion. A by-law cannot duplicate a parking regulation in the MVA. Generally, the MVA requires signs to be installed to communicate parking regulations on a specific street before enforcement can occur with a few exceptions such as overnight parking restrictions for snow clearing purposes. Generally, parking regulations in the MVA can only be enforced by a police officer while regulations in a by-law can either be enforced by a police officer or an appointed City by-law enforcement officer. The Provincial Registrar of Motor Vehicles must approve any parking regulations on the many provincial highways that run through Saint John. Previous Council -endorsed amendments to the MVA have been requested of the Province, including extending the ability to ban parking for snow clearing purposes outside the overnight period without installing signs and allowing by-law enforcement officers, in addition to police, to authorize towing vehicles to support snow clearing efforts. Staff understands the MVA may be reviewed by the Province in the future where such ideas may be considered. Besides the above -noted regulations, City staff refer to best practices of other municipalities and industry best practices such as those from the Transportation Association of Canada or the Institute of Transportation Engineers, for managing on - street parking. Suite of City Parking Regulations for Snow Clearing A number of parking regulations are in place and used to support snow clearing. These include the previously mentioned SCP alternate side parking program, the case -by - case SCP overnight parking bans, the case -by -case North -East-West (NEW) overnight parking bans, temporary signed parking bans on individual streets, and the alternative side parking program used in areas outside the SCP (latter being the subject of the current review). The last major review of the City's overall approach to regulate parking for snow clearing purposes was in 2015. The review was completed following "Snowmaggedon" of that year, where record snowfalls prompted the need for a State of Local Emergency to prohibit parking 24 hours per day for a full week in the SCP to allow permit a comprehensive snow removal program. 309 The introduction of the called NEW overnight parking bans was one of the major deliverables of this 2015 review. This called NEW ban replaced a previous regulation that prohibited parking every overnight on most City streets during the winter months outside the SCP. Community concerns with that previous nightly parking restriction and the numerous requests for individual street exemptions that required Council approval prompted the recommendation and approval to switch to the called ban. City staff notes that coordinated and optimized use of these various regulations can minimize community impacts while providing adequate service levels in variable winter conditions. As an example, in some cases called overnight parking bans, which can be quite disruptive to residents, can be avoided if snow storms occur immediately prior to the semi-monthly changeover periods. Efforts to clear one side of the streets immediately before the change -over, followed by the other side immediately after the change -over can sometimes deliver acceptable service standards, avoiding the need for the bans. Options Toward Optimizing Community Benefit As indicated, the community benefit received by the type of parking regulation in place can create varied benefits, depending on perspective. Therefore, in an effort to provide context for Common Council and for the community, City staff have detailed four options to consider relative to the current semi-monthly alternate side parking program outside the SCP. Other suggested options from the community would also be welcomed: 1. Status Quo (Semi -Monthly Alternate Side Parking 24 Hours Per Day, All Year) This option would maintain the current alternate side parking program with consistent regulations both inside and outside the SCP. It would not address community concerns received about the current program. However, it maintains City-wide consistency and continues to resolve community concern with previous nightly alternate side parking program. This option would maintain access to one side of these streets 24 hours per day for effective snow clearing in the winter, street sweeping in the spring, and other roadway maintenance activities during the construction season. 2. Status Quo Except Manage Case -by -Case Concerns This option would maintain the current alternate side parking program (same as option 1) but allow individual concerns with the current program outside the SCP to be addressed with exceptions on a case -by -case basis. All the benefits of Option 1 would remain with exception of case -by -case solutions on specific streets. Provision of public services, such as snow clearing, may be impacted depending on the exceptions used. The other main drawbacks with this option are the City staff resources required for analysis and potential by-law and on -street signage changes needed, depending on the alternative, the difficulty of distinguishing which situations warrant an alternate solution, and the number of exempted cases that may be requested from the community. Exemptions that were permitted to be considered with the previous Overnight Winter Parking Restriction Program proved to be voluminous, leading in part to the 34rO:ellation of that program. Case -specific solutions would also often not address concerns raised from all stakeholders. The alternate side program regulations for streets within the SCP would remain unchanged. 3. Status Quo Except Limit to December 1— May 31 This option maintains access to one side of the street for more effective snow clearing and spring street sweeping programs with lost effectiveness for construction season activities such as asphalt maintenance for streets outside the SCP. This option creates a "break" from the alternate side parking program for area residents. Implementation cost for this change would be considered manageable, involving an amendment to the City's Traffic By -Law, cost of approximately $1200.00 for changes to existing on -street signage, and staff time to visit each sign to make the on -street signage changes. It is possible that spring street sweeping will not be complete on all impacted streets before the May 31 date is reached, prompting the potential need for case -by -case parking restrictions. However, staff notes that extending the parking restrictions until end of May, as suggested, would provide a full month longer for street sweeping compared to the previous program that ended at the end of April. Staff also notes that a section of King Street East contains a similar Alternate Side Parking regulation for select months of the year, although, similar to Option 2, no further changes to the SCP program would be contemplated. 4. Revert to Previous Alternate Side Parking Program This option involves reverting back to the previous Overnight Daily Alternate Side Parking Program, November 15 — April 30, for select streets outside the SCP. This option would reintroduce the community concerns expressed about this program and it would prevent access to one side of the street for snow clearing and street sweeping activities during the day time and at any time after April 30, impacting construction season activities. Replacing all on -street signage would be needed at an approximate cost of $5700.00. The Public Engagement Plan — Putting "Shape Your City" to Work City staff believe the new "Shape Your City" online public engagement platform is an ideal medium to seek public input on the possible options to change (or maintain) the alternate side parking program in the various parts of the City outside the SCP. Residents and businesses in several neighbourhoods would be affected by any changes and, arguably, any roadway users and taxpayers (that ultimately fund provided City programs) would be affected. The new "Shape Your City" platform would allow this broad level of engagement while allowing contextual information, much of it in this report, to be provided. The four options discussed in this report would be presented, which staff believe provide a range of circumstances to be considered. However, stakeholders would be given an opportunity to suggest alternate options. Staff will take the feedback received from Council members, and from the public and use it to formulate a recommendation on the options outlined above. 311 STRATEGIC ALIGNMENT This report most closely aligns with Common Council's "Move" priority given the resulting impacts on movement and parking of vehicles in winter conditions. SERVICEAND FINANCIAL OUTCOMES The Service and Financial impacts of various options are detailed previously in this report. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A, community feedback pending. ATTACHMENTS Schedule G and G-1 of the City's Traff ic By -Law listing all streets currently impacted by the City's Alternate Side Parking Program. 19511161 SCHEDULE"G" ALTERNATE SIDE PARKING Street Limits I Albert Street Victoria Street to Dead End Autumn Street Entire length Bridge Street Main Street to Dead End Britain Street Entire length Broad Street Sydney Street to Pitt Street Broadview Entire length Avenue Paul Harris Steet to Nevins Brunswick Drive Lane Bryden Street Adelaide Street to Westerly end Canon Street Rockland Road to Westerly end Canterbury Street Queen Street to Lower Cove Loop Carmarthen Leinster Street to Broadview Street Avenue Cedar Street Main Street to Southerly end Charles Street Entire length Charlotte Street Princess Street to Duke Street Charlotte Street Queen Square North to end Charlotte Street I Watson Street to Ludlow West Street -77- ANNEXE « G o STATIONNEMENT EN ALTERNANCE Rue Limites de la rue Victoria au cul-de-sac rue Albert rue Autumn sur toute sa longueur rue Bridge rue Britain rue Broad de la rue Main au cul-de-sac sur toute sa longueur de la rue Sydney a la rue Pitt avenue Broadview I sur toute sa longueur promenade de la rue Paul Harris a Fallee Brunswick Nevins de la rue Adelaide a son rue Bryden extremite ouest rue Canon du chemin Rockland a son extremite ouest de la rue Queen a la boucle' rue Canterbury Lower Cove de la rue Leinster a Pavenue rue Carmarthen Broadview rue Cedar de la rue Main a son extremite I sud rue Charles sur toute sa longueur rue Charlotte de la rue Princess a la rue Duke rue Charlotte de la place Queen Nord a son extremite de la rue Watson a la rue rue Charlotte Ouest Ludlow 1911191 Cliff Street Coburg Street Coburg Street Entire length rue Cliff East side from Paddock Street rue Coburg to Cliff Street rue Coburg West side from Paddock Street to Hazen Street Cunard Street Entire length rue Cunard Delhi Street Entire length Dorchester Street Hazen Street to Carleton Street Douglas Street Main Street to Southerly end rue Delhi rue Dorchester rue Douglas Duke Street Durham Street Canterbury Street to Crown Street Victoria Street to Main Street Newman Street to Dead End at Northerly end Victoria Street to Main Street rue Duck rue Durham Durham Street Elgin Street Elliott Row Exmouth Street rue Durham rue Elgin Entire length Richmond Street to a point 33 metres west of Brunswick Drive Cranston Avenue to Cedar Grove Crescent Ross Street to Princess Street rang Elliott rue Exmouth rue First First Street Germain Street Gooderich Street i Guilford Street Harding Street Harvey Street rue Germain Wright Street to Seeley Street Market Place to City Line rue Gooderich rue Guilford Entire length rue Harding Main Street to Clarendon Street rue Harvey sur toute sa longueur du cote est de la rue Paddock a la rue Cliff I du cote ouest de la rue Paddock A la rue Hazen sur toute sa longueur sur toute sa longueur de la rue Hazen a la rue Carleton de la rue Main a son extremite sud de la rue Canterbury a la rue Crown de la rue Victoria a la rue Main de la rue Newman au cul-de-sac a Pextremite nord de la rue Victoria a la rue Main sur toute sa longueur de la rue Richmond a un point situe a 33 metres a Pouest de la promenade Brunswick i de Favenue Cranston au croissant Cedar Grove de la rue Ross a la rue Princess de la rue Wright a la rue Seeley de Ia place Market a la ligne City sur toute sa longueur de la rue Main a la rue Clarendon 314 - 79 - Holly Street Main Street to Victoria Street rue Holly Horsfield Street Entire length rue Horsfield Kennedy Place Kennedy Street to Westerly place Kennedy end King Street East Crown St. to the easterly end rue King Est of King St. East King Street West I Watson Street to Market Place I rue King Ouest Lancaster Street Suffolk Street to Clarence Street Leinster Street Entire length McKiel Street I Morris Street to Connors Street Mecklenburg Entire length Street Natalie Street Millidge Avenue to Visart Street Orange Street Entire length Paddock Street Peters Street Entire length Entire length Pitt Street Union Street to Broad Street Queen Street to Saint James Street Prince William Street Princess Street Charlotte Street to Crown Street Queen Square Entire length North rue Lancaster rue Leinster rue McKiel rue Mecklenburg de la rue Main A la rue Victoria sur toute sa longueur extremite ouest de la rue Crown a 1'extrennite est de la rue King Est Market de la rue Suffolk a la rue Clarence sur toute sa iongueur de la rue Morris a la rue Connors sur toute sa longueur rue Natalie de 1'avenue Millidge a la rue V isart rue Orange sur toute sa longueur rue Paddock sur toute sa longueur rue Peters sur toute sa longueur rue Pitt de la rue Union A la rue Broac rue Prince William de la rue Queen A la rue Saint James rue Princess de la rue Charlotte a la rue Crown place Queen Nord j sur toute sa longueur Street Sydney Street to Crown Street rue Queen Street Charlotte Street to Prince I rue Oueen de la rue Sydney i1 la rue Crown de la rue Charlotte it la rue K11R - go- 1 William Street Prince William Queen Street de la rue Victoria Ouest a ]a rue Victoria Street West to Albert rue Queen Ouest West Street Riverview Place to Dead End Albert de la place Riverview au cul-de- Riverview Drive promenade at northerly end Riverview sac a 1'extremite nord Rockland Road de la rue Parks au cul-de-sac Parks Street to Dead End chemin Rockland Ross Street Entire length Entire length rue Ross sur toute sa longueur sur toute sa longueur Saint Andrews rue Saint Andrews Street Saint George Lancaster Street to Watson rue Saint George de la rue Lancaster a ]a rue Street Street Entire length Watson sur toute sa longueur Saint James rue Saint James Street Saint James Entire length rue Saint James sur toute sa longueur Street West Entire length Ouest Sewell Street rue Sewell rue Spring sur toute sa longueur Spring Street Winter Street to Northerly end de la rue Winter a son extrenute nord Spruce Street Wright Street to Seely Street rue Spruce de la rue Wright a la rue Seely Suffolk Street Lancaster Street to City Line rue Suffolk de la rue Lancaster a la ligne City Sydney Street Princess Street to end de la rue Princess a son rue Sydney rue Third extremite Third Street i Cranston Avenue to Dead End de ]'avenue Cranston au cul-de- Edith Avenue to Park Avenue sac de ]'avenue Edith a l'avenue Topeka Street rue Topeka Park Tower Street rue Tower Watson Street to Ludlow de la rue Watson a la rue Street Adelaide Street to Natalie Ludlow Visart Street rue Visart de Is. rue Adelaide A la rue 316 -81- Street Natalie rue Waterloo de la rue Richmond a la rue Waterloo Street Richmond Street to Delhi Street Delhi rue Watson de la rue King Ouest A la rue Watson Street King Street West to Prince Street Saint George Street to Rodney Prince rue Watson de la rue Saint George a la rue Watson Street Street Rodney rue Wentworth de la rue Union a Pavenue Wentworth Street Union Street to Broadview Avenue Lancaster Street to Watson Broadview rue Winslow j de la rue Lancaster a la rue Winslow Street Street Watson Winslow Street rue Winslow de la rue Watson a la rue Watson Street to Ludlow Street Saint Catherine Street to Dead Ludlow Woodlawn avenue Woodlawn de la rue Saint Catherine au cul- Avenue End l de -sac K5rA SCHEDULE "G-1" ALTERNATE SIDE PARKING December 1 to March 31 Street I Limits -$2- ANNEXE « G-1 » STATIONNEMENT EN ALTERNANCE Du 1" decembre au 31 mars Rue Limites King St. East Carmarthen Street to Wentworth rue King Est de la rue Carmarthen a la rue Street Wentworth i King St. East Pitt St, to Crown St. rue King Est de la rue Pitt a la rue Crown j 318 COMMON COUNCIL REPORT M&C No. 2021-296 Report Date October 27, 2021 Meeting Date November 01, 2021 Service Area Strategic Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. 2022 Draft General Fund and Utility Fund Capital Budgets AUTHORIZATION Primary Commissioner/Dept. City Manager Chair of Finance Author Head Committee Craig Lavigne Kevin Fudge/ John Collin Councillor Gary J. Brent McGovern Sullivan RECOMMENDATION The Finance Committee recommends Common Council receive and file this report and presentation and make all inquiries to staff pertaining to the proposed 2022 General & Utility Capital Budgets. EXECUTIVE SUMMARY Staff presented the proposed 2022 General and Utility Fund Capital Budgets to the Finance Committee at its meetings of September 281" and October 28t". The purpose of this report is to provide Common Council an overview of the proposed 2022 General Fund and Utility Fund Capital Budgets. The recommended capital budget for the General Fund is $29,476,555 with City Share being $12,819,403 and other share $16,657,152. The proposed budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved fundingfrom both Federal and Provincial levels of governments. Staff with Council's support have continued to seek out funding from other levels of government that aligns with the City's various plans, asset renewal needs and Council's priorities. These budgets not only focus on addressing the City's infrastructure deficit, but also the positive impacts renewed assets can have on the Community. As assets are renewed there is more enhanced service, opportunities to reduce greenhouse gases, prepare for climate change events, offer more green options throughout the City and focus on improving quality of life for the residents of Saint John. -2- PREVIOUS RESOLUTION Finance Committee October 28, 2021 - "It is recommended that the Finance Committee approve the draft 2022 General Fund and Utility Fund Capital Budgets as presented and forward the report and presentation to the next meeting of Common Council as a receive and file" REPORT BACKGROUND The recommended capital budget for the General Fund is $29,476,555 with City Share being $12,819,403 and other share $16,657,152. The proposed budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved fundingfrom both Federal and Provincial levels of governments. Staff with Council's support have continued to seek out funding from other levels of government that aligns with the City's various plans, asset renewal needs and Council's priorities. These budgets not only focus on addressing the City's infrastructure deficit, but also the positive impacts renewed assets can have on the Community. As assets are renewed there is more enhanced service, opportunities to reduce greenhouse gases, prepare for climate change events, offer more green options throughout the City and focus on improving quality of life for the residents of Saint John. General Fund Capital Budget The draft 2022 Capital Budget must comply with Council's approved financial policies which includes the asset management policy, capital budget policy, debt management policy and the long-term financial plan policy. With respect to the capital budget policy, the cap set within the policy for investment in renewal vs. new assets is 85% renewal and 15% new. This budget complies with that policy with City share renewal at 87% ($11,189,403) and 13% new ($1,630,000). The capital budget also align with Council's approved strategic master plans and Council priorities, financial principles and this budget achieves those alignments. The overall draft budget is $29,476,555 with City Share at $12,819,403 and other share at $16,657,152. City share is broken up into $8,519,403 new debt and $4,300,000 as pay as you go, and these amounts align with what is set out in the long-term financial plan. As well as the City continues to be very successful leveraging funding opportunities with $13,135,397 of other government funding 19Mi7 -3- in the budget. Other funding also includes $856,000 from IT reserve and $2,665,755 from the fleet reserve. Transportation and Urban/Rural Storm Overall investments will be $12,833,555 and most of the investments will be renewal of existing assets; however, the investments are more than just asset renewal. Under road reconstruction and storm sewer renewal there is 4.80 lane km slated for complete street reconstruction. Investments also supports and creates opportunities such as; ➢ Focus on Climate Change/Environmental Events — separating sewer and storm water ➢ Active Transportation — rehabilitating 2.625 lane km of sidewalks, creation of bike lanes ➢ Beautification/Greening — opportunities to change the landscape of areas (e.g., planting trees, grass) ➢ Growth/Housing — current underground infrastructure cannot support potential construction and growth opportunities ➢ Safety — Opportunity to add safety measures and traffic control measures if needed. There is $2,665,755 earmarked for fleet replacement which can offer opportunities to start greening the fleet. The budget also includes asphalt, sidewalks, and curb renewal at $2,200,000. There will also be an additional $4,300,000 in Operating Budget for total of $6,500,000 reinvestment. This investment will support. ➢ Estimated 4-5 lane km of sidewalks to be rehabilitated ➢ Supports active transportation, improving our sidewalks ➢ Focus on increasing quality of life for residents Honeysuckle Drainage Basin is an area that staff are recommending $75,000 to start design and investigation for improvements. There is need to protectproperty from flood events and overall improve the livability in the area. Facilities and Asset Management The budget includes $5,370,000 for facilities and asset management investments. Investment will not only renew assets but there will be concerted efforts in reducing the City's carbon footprint. The reduction in greenhouse gas will come from reinvestments made at Market Square, doing energy retrofits at various City 321 -4- facilities and replacing other energy consuming systems like HVACs and lighting at City ballfields. There will also be continued focus on recreation facilities such as Forest Hills clubhouse, Rockwood Park Golf Course, TD Station and the Lord Beaverbrook Rink. Along with protecting arts and culture by ensuring the Arts Centre building is being protected. The Saint Patrick Steet escalator and elevator need significant reinvestment due to the age and escalating repairs and maintenance costs. The project will include removal of escalator and replaced with stairs and replacing the elevator. Parks and Recreation Service and Quality of Life Focus Staff have made a presentation to both the Finance Committee and the Growth Committee on the proposed $6,300,000 investments. These investments check many important criteria such as active transportation, more beautification and greening the City, arts and culture investments, pedestrian safety and capitalizing on the waterfront. These investments also align with previously approved plans. Investments being proposed include: ➢ Rockwood Park ➢ Dominion Park ➢ Loyalist Plaza ➢ Forest Hills Playground ➢ Market Place West ➢ Harbour Passage Extension ➢ Little River Reservoir ➢ South Market Street ➢ Various other locations Other Service Areas There is funding included for protective services for $1,487,000. Public Safety Communication Centre must replace its 911 CAD system as part of a Provincial initiative. Both Police and Fire must replace their records management system that are well past their useful life and Police will need to upgrade as part the movement toward E-ticketing and file sharing with Courts. There is $856,000 to replace infrastructure for Information Technology as well as $350,000 to replace Parking equipment. The electronic equipment is past its useful life and need to be updated to meet today's security and functional requirements. 19YA -5- Funding for Saint John Transit is $650,000 and has been approved by Council. This investment is the first step that will start gathering data on Transit ridership and allow for better decision making. This investment was also a recommendation that came out of the service review of Transit. Investment in carts and totes (new assets) for the City's transition to the new solid waste collection model is included in the capital budget for $1,630,000. Utility Fund Capital Budget The proposed Utility Fund Capital Budget proposes a total of $14,163,917 with $6,495,200 being funded from the operating budget and $7,668,717 coming from a combination of reserves and funding from other sources. The budget also consist of no new borrowing for the Utility as the focus has been on reducing debt. The budget continues to focus on renewal of assets such as the replacement of vintage 1800's infrastructure, replacing roofs at several facilities and ensuring alignment with the capital program in the General Fund. However as with the General Fund, the reinvestments are much more than just replacing assets. Climate and Environmental factors play a significant part in this budget. There are investments in wastewater lift stations that require stations to be moved or lifted above flood levels. This will ensure reliable collection of wastewater and prevent environmental damage in the case of significant environmental events. Investments are being made in Lancaster Lagoon to help mitigate climate change and the impacts on this asset in accordance with the City's Climate Change Adaptation Plan. The continuation of storm sewer separations are critical investments. These investments allow for mitigation of climate events and prevent overwhelming the system. The alignment on these investments with the General Fund are key for allowing growth and housing opportunities as the current system cannot handle additional capacity. Other investments being proposed are investing in solutions for the Honeysuckle Drainage Basin, pump replacements, continued structural lining of pipes and replacement of meters. There are also investments being made in the West Industrial System which is solely funded from the West Industrial Customers. Conclusion The proposed budgets for both the General Fund and Utility Fund continues to focus on asset renewal, while aligning with approved Financial Policies, various approved City Plans and successful leveraging of Government funding. 19Y491 -6- The reinvestments and new investments are critical to meet the changing environment, reducing the City's greenhouse gas emission and meeting the needs and wants of all residents of the City. The budgets allow for more quality of life initiatives, focuses on growth of tax base and population, public safety, greening and beautification efforts, recreation, active transportation and a vibrant waterfront STRATEGIC ALIGNMENT The proposed 2022 proposed draft General Fund and Utility Fund Capital Budgets are aligned with Councils' priorities, Capital Budget Policy, Long Term Financial Plan, Debt Management Plans, Asset Management Plan, Central Peninsula Neighborhood Plan, Play SJ, Move SJ, and Plan SJ. SERVICEAND FINANCIAL OUTCOMES The City's share of the 2022 Proposed Draft General Fund Capital budget will be funded from capital from operating ($4.5M) with the balanced being borrowed ($8.3M). The projects chosen for the capital program borrowing have a useful life of approximately 15 years or more. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas, Finance Committee and Growth Committee. ATTACHMENTS Exhibit 1— 2022 Proposed Draft General Fund Capital Budget Exhibit 2 — 2022 Proposed Draft Utility Fund Capital Budget Exhibit 3 — Presentation 2022 Draft General and Utility Fund Capital Budgets Proposed Proiram Summary For - 2022 Category No. of Projects Other Share City Share Total Corporate Performance 1 $856,000 $0 $856,000 Facility and Asset Management 18 $1,080,500 $4,289,500 $5,370,000 Parrs & Recreation Services 13 $4,956,597 $1,343,403 $6,300,000 Protective Services 3 $427,000 $1,060,000 $1,487,000 Saint John Parking 1 $0 $350,000 $350,000 Transit And Solid Waste 2 $0 $2,280,000 $2,280,000 Transportation 16 $6,989,855 $2,578,400 $9,568,255 Urban and Rural Storm 17 $2,347,200 $918,100 $3,265,300 TOTALS: 71 $16,657,152 $12,819,403 $29,476,555 Summary of Capital Costs (City Share) Corporate Performance Urban and Rural Storm 0% 7% Transportation 20% Transit And Solid Waste 18% Saint John Parking Protective Services 3% 8% :ility and Asset Aanagement 34% Parks & Recreation Services 10% K��G1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project Corporate Performance Location Description Information Technology Various Locations IT Infrastructum (Transfer from Reserves) TOTAL: Other City Share Share 856,000 0 856 000 U0 19YU MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management e Project Location Description Other Share City Share * Facility and Asset Camegie (Art Center) Upgrade of HVAC unit that is well beyond it's 60,000 60,000 Management expected life. Subject to successful funding under the Community Development Fund. • Facility and Asset Carnegie (Art Center) Sandstone and Brick Restoration - Phase 1. 75,000 75,000 Management Subject to successful funding under the Community Development Fund. Facility and Asset City Market City Market Alarm System Upgrade. 0 95,000 Management Facility and Asset Fire Station #1 Replacement of modified bitumen roofing. 0 250,000 Management * Facility and Asset Forest Field Ball field Lighting Upgrade. Project is partially 120,000 180,000 Management funded by the Low Carbon Economy Fund. • Facility and Asset Forest Hill Clubhouse Forest Hills Canteen/Clubhouse sewage 25,000 25,000 Management pumping system installation. Subject to successful funding under the Community Development Find. * Facility and Asset Lord Beavethrook Rink Installation of two new facility dehuraidifets. 65,000 65,000 Management Subject to successful funding under the Community Development Fund. • Facility and Asset Market Square District Energy Phase 1. Supplemental funding, 488,000 732,000 Management Project is partially funded by Federal Funding. Facility and Asset Municipal Operations Complex Replacement of modified bitumen roofing 0 200,000 Management (175 Rothesay Avenue) Phase 1 (East Side) Facility and Asset Saint Patrick Pedway Elimination of existing escalator and replacing 0 1,150,000 Management it with stairs, as well as installation of a new elevator. Rockwood Park Golf Sanitary Lift Station Renew sanitary lift station at Rockwood Golf 0 225,000 Course Course with a Packaged Lift Station, including design and construction management. * Facility and Asset TD-Station Refurbishment of the Elevator. Subject to 75,000 75,000 Management successful finding under the Community Development Fund. Facility and Asset TD-Station New Ammonia Exhaust System and Heat 0 50,000 Management Recovery * Facility and Asset TD-Station AV System. Subject to successful finding 12,500 12,500 Management under the Community Development Fund. Facility and Asset TD-Station Asset renewal of various items at the TD 0 600,000 Management Station. Facility and Asset Trade and Convention Centre Conversion of all door locks to a swipe card 0 80,000 Management system and the Final Phase of the LED Lighting Retrofit KYAN MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Project * Facility and Asset Management Facility and Asset Management Facility and Asset Management e Location Various Municipal & Water Facilities Various Municipal & Water Facilities Description Other City Share Share Deep Municipal Building Enetgy Retrofit, 160,000 Project is partially funded by the Low Carbon Economy Fund. Asset Management Information System (AMIS) 0 240,000 175,000 TOTAL: $1,080,500 $4,289,500 KM:j MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other Share City Share * Dominion Park Dominion Park Design and Construction to support the 635,000 0 Rehabilitation implementation of the Communities Master Plan. Project to be funded under G.T.F. • Forest Hills Play Ground Forest Hills Design and Construction services to upgrade 43.5,000 0 and replace much of the existing play ground that is currently past it's useful Life. Project to be funded under G.T.F. Beautification of Little Little River Reservoir Design and Construction services for the 0 50,000 River Reservoir beautification of the park. • Active Transpo►tation - Main Street North Design and Construction services to create a 435,000 0 Main Street North protected bike lane on Main Street North. Project to be funded under G.T.F. * Market Place West Market Place West Design and Construction services to rehabilitate 391,597 43,403 Lnprovements existing assets in this district park as indicated in the Master Park Plan. Project to be partially funded under G.T.F. * Quality of Life Market Slip Design and Construction services for 300,000 0 Investment Improvements to the existing Market Slip. Subject to successful funding by the Atlantic Canada Opportunities Agency. • Quality of Life Market Slip Design and Construction services for 535,000 0 Investment Improvements to the existing Market Slip. Project to be partially funded under G.T.F. • Phase III Rockwood Rockwood Park Design and Construction services for the 1,840,000 0 Park Master Plan implementation of phase 3 of the Rockwood Park Master Plan. Project to be funded under G.T.F. Pedestrian Priority Streets South Market Street Design and Construction services to convert 0 250,000 South Market Street to a pedestrian priority street. Harbour Passage Sydney Street (Broadview Design and Constriction services to extend 0 700,000 Avenue to Tin Can Beach Harhour Passage from intersection of Sydney Street and Broadview Avenue to Tin Can Beach. Art and Culture Various Locations Investment in Arts and culture to recognize the 0 100,000 City's diversity. * Greening/Branding Various Locations Design and Construction services to create 385,000 0 Beautification more grass medians, new plantings, create more pedastrian bump outs and implement more City branding opportunities. Project to be funded under G.T.F. Sporting Enhancements Various Locations Design and Construction services to enhance 0 200,000 City spotting facilities (ie. Fields and courts) 0061 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other City Share Share TOTAL: $4,956,597 $1,343,403 [tide] MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Protective Services Project Location Description Other Share City Share * Public Safety Various Locations Next Gen911 System Upgrade. Project to be 427,000 150,000 partially funded under Prvvincal Funding. Saint John Fire Various Locations Supply and Installation of new Record 0 160,000 Management System Saint John Police Force Various Locations Record Management System Upgrade 0 750,000 TOTAL: $427,000 $1,060,000 331 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Saint John Parkin Project Location Description Other City Share Share Parking Peel Plaza Parking Garage & New gates & pay stations at Peel Plaza Paddng 0 350,000 Madcet Square Garage & Market Square TOTAL: L $350,000 1919% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transit And Solid Waste Project Location Description Other City Share Share New Carts & Recycling Various Locations Investment in carts and recycling totes for all 0 1,630,000 totes remaining eligible customets to facilitate the transition to the new Solid Waste Collection model. This investment will be conditional upon Council approval to move forward with the program. Technology Various Locations Supply and installation of systems that would 0 650,000 provide for teal time vehicle locations, automatic passenger counting and audible/visual next stop announcements. Previously approved by Council on August 23. 2021 TOTAL: �O $2,280,000 1919191 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share * Fleet Replacement Various Locations Fleet Replacement for the General Fund. 2,665,755 0 Project to be funded under Fleet Reserve. * Asphalt Roadway Various locations Renewal of asphalt roadway and concrete curb 2,000,000 200,000 Resurfacing and Curb & and sidewalk including drainage control and Sidewalk Renewal - landscaping in conjunction with the annual Neighbouriroods asphalt roadway maintenance and rehabilitation program. Project to be funded under G.T.F. Engineering Various locations Funding for engineering investigations and 0 400,000 Investigations and Design design forvarious projects underthe Storm and Transportation categories. w&s * Orden Street Coburg Street to City Road Sheet reconstmction (excavation, backfill, 325,000 120,000 curb, sidewalk, landscaping and paving) and Two intersection traffic signals, including design and constmction management services. Asphalt pavements $117,000 / 0.78LK Project to be partially funded under Bilateral Funding. Traffic Signals Garden Sheet @ City Road New fully signalized Intersection and other 0 400,000 intersection improvements, including design and construction management services. Traffic Signals Garden Street @ Hazen Street New fully signalized Intersection, including 0 400,000 design and conshuction management services. w&s * Mecklenburg Sheet Wentworth Sheet to Crown Sheet reconstruction (Excavation, backfill, 345,000 130,000 Street curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $86,000 / 0.571-K. Project to be partially funded underBilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Sheet reconstmction (excavation, curb, 300,000 110,000 sidewalk, landscaping, paving), including design and conshuction management services. Asphalt Pavements $92,000 / 0.61LK Project to be partially funded under Bilateral Funding. Charlotte Street Trinity Church to Princess Street Sheet reconstruction (excavation, backfill, 0 360,000 curb, sidewalk, paving), underground utilities, including design and construction management services. Saint John Energy proposed to be participating in the project by providing their services, estimated at $200,000, to convert the overhead high voltage lines to underground. Asphalt pavements $41,000 / 0.27LK K101 1! MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share w&s * Sydney Street Broad Street to Broadview Street reconstruction, (excavation, backfill, 124,100 75,900 Avenue curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt pavements $38,000 / 0.25 LK Harbour passage lights $30,000. Project to be funded under Bilateral Funding. w&s * Britain Street Pitt Street to Wentworth Street Street reconstruction (excavation, backfill, 190,000 70,000 curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $52,000 / 0.35LK Project to be funded partially under Bilateral Funding. w&s * Rockland Road Parks Street to Paradise Row Street reconstruction (Excavation, backfill, 440,000 0 curb, sidewalk, landscaping and paving) including design and construction management services. Asphalt pavements $115,000 / 0.76LK Project to be funded under G.T.F. w&s * Pitt Street St. James Street to Broad Street Street reconstruction, (excavation, backfill, 205,000 75,000 curb, sidewalk, landscaping, paving, including design and construction management services. Asphalt pavements $61,000 / 0.42 LK Project to be partially funded under Bilateral Funding. w&s * St. James Street Germain Street to Charlotte Street reconstruction (excavation, backfill, 185,000 67,500 Street curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $54,000 / 0.321K Project to be partially funded under Bilateral Funding. G&D South Market Street Germain Street to Charlotte Design services to complete a full street 0 90,000 Street reconstruction including Storm and Sanitary sewer seperation. G&D * Charlotte Street St. James Street to Lower Cove Street reconstruction (excavation, backfill, 210,000 80,000 Loop curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $70,000 / 0.46LK. Project to be partially funded under Bilateral Funding. TOTAL: $6,989,855 $2,578,400 1919191 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project Location Description Other Share City Share G eenhead Road 381 G eenhead Road Install approx. 5m of 900mm and 25m of 0 150,000 1050mm storm sewer for separation, including design and construction management services. G&D Waterloo Street Cliff Street to Richmond Street Investigation and design services to redirect 0 25,000 three catch basins off Waterloo Street to the separated storm sewer system on Richmond Street. * Crown Street Hanover Street to Marsh Creek Install approx. 250m of new 600mm and 690,000 0 1050mm storm sewer, including design and construction management services. Project to be funded under G.T.F. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. Market Square Parking Nfarket Square Parking Garage Investigation of Market Square Parting Garage 0 100,000 Garage and surrounding piping to determine solutions to reduce risk of future flooding during high tides and rain events. Project includes concept designs of proposed solutions. Structural Repairs Various Locations Point Repairs to existing storm sewers. 0 75,000 w&s * Garden Street Coburg Street to City Road Install approx. 252m of new 375mm storm 180,000 65,000 sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Mecklenburg Street Wentworth Street to Crown Install approx. 275m of new 600mm storm 235,000 90,000 Street sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Install approx. 190m of new 375mm storm 135,000 50,000 sewer for separation, including design and construction management services. w&s * Rockland Road Parks Street to Paradise Row Install approx. 160 to of new 450 mm storm 200,000 0 sewer for separation, including design and construction management services. Project to be funded under G.T.F. w&s * Sydney Street Broad Street to Broadview Install 85m of new 300 ram storm sewer, 65,700 24,300 Avenue including design and construction management services. Project to be funded under Bilateral Funding. K191-1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing Of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project w&s * Britain Street w&s * Pitt Street w&s * St James Street G&D * Charlotte Street * Combined Sewer Separation Reduction Strategy - South / Central w&s * Butpee Avenue Location Pitt Street to Wentworth Street St. James Street to Broad Street Germain Street to Charlotte Street St James Street to Lower Cove Loop South / Central Rockland Road to Civic # 99 Description Other City Share Share Install 145 m of 300 mm storm sewer for 95,000 35,000 separation. Including separation of the private stone sewer at civic 231, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 155m of new 300 mm stone sewer for 100,000 35,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 85 m of 300 mm storm sewer for 54,000 18,800 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Install 205 in of 900 mm stone sewer for 285,000 105,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. Completion of a strategy prioritizing the 187,500 70,000 separation of combined sanitary and storm sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. Install approx. 95m of 300mm Storm sewer, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,347,200 $918,100 1919YA Proposed Program Summary For - 2022 Category 9 rY No. of Other utility Total Projects Share Share Industrial Water Renewal - West 2 $0 $1,325,000 $1,325,000 Infrastructure Renewal - Sanitary 23 $5,653,034 $4,112,800 $9,765,834 Infrastructure Renewal - Water 15 $2,015,683 $1,057,400 $3,073,083 TOTALS: 40 $7,668,717 $6,495,200 $14,163,917 Summary of Capital Costs (Utility Share) Infrastructure Ren 1-1 Wate r 16.3% Infrastructure Renewal - Sanitary 63.3% Industrial Water Renewal - West 20.4% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Industrial Water Renewal - West Project Location Description Other Utility Share Share Coleson Cove Raw Spruce Lake to Coleson Cove Road construction and replacement of three 0 675,000 Water Transmission Line large culverts, including construction management services. Phase 2 of 2 Menzies Lake Dam Menzies Lake Dam Repairwo►k and upgrade the access road and 3 650,000 existing earthen dykes and concrete control structure, including design and construction management services. TOTAL: $0 $1,325,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share Dominion Park Road Lift Station A to Gravity Sewer Install appmx. 200m of a dedicated 100mm 215,000 0 Foreemain for lift station A, including design and construction management services. Project to be funded under G.T.F. Garden Street Coburg Street to City Road Renew approx. 101m of 300mm, and 86m of 160,000 60,000 375mm T.C. sanitary sewers (Condition Grade of 3), including design and construction management services. Pmject to be partially funded under Bilateral Funding. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. * One Mile Lift Station Rothesay Avenue at Russell Supplemental Funding for a new pumping 2,300,000 0 Street station, new screening channel structure and associated building to replace the existing pumping station that is at the end of asset life to pmvide for relible collection of wastewater, including design and construction management services. Project to be funded under the G.T.F. * Roof Replacements Thorne Avenue Lift Station Wastewater Treatment Plant Solid Waste Diversion Action Plan WWPS Simpson Drive Structural lining Various SJW Facilities Thorne Avenue Lift Station Roof Replacements at several Saint John Water 522,934 175,000 (SJW) facilities including the the Spruce Lake Pump Station, Millidgeville Wastewater Treatment Facility (MWWTF) and Eastern Wastewater Treatment Facility (EWWTF). Project to be partially Funded under the COVID-19 Resilience Infrastructure Fund Purehase and installation of a new pump at the 0 300,000 lift station. Wastewater Treatment Plant Develop a Solid Waste Diversion Action Plan 0 60,000 to detail the preferred septage receiving system to be installed at one of the City's wastewater treatment facilities. Simpson Drive Engineering services to complete Concept 0 75,000 Design for pumping Simpson Drive Lift Station directly to One Mile Lift Station or Thorne Avenue Lift Station. Various Locations Structurally line and point repairs to sanitary 0 200,000 sewers, including design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share WWPS Beach Crescent 11 Beach Crescent Reconstruct lift station above flood level to 605,000 1,250,000 pmvide for reliable collection of wastewater, including design and construction management services, Phase B. Project partially funded under DMAF. * Sydney Street Broad Street to Broadview Renew 55m of 200mm T.C. sanitary sewer, 43,800 16,200 Avenue including design and construction management services. Project to be funded under Bilateral Funding. WWPS WoodlawnPark 1335 Red Head Road Replacement of wastewater lift station that is at 0 525,000 the end of it's asset life to provide for reliable collection of wastewater, including construction management services. Lancaster Lagoon Lancaster Lagoon Repairs and upgrades to the berms surrounding 550,000 825,000 the polishing pond to increase their overall height to a consistent elevation and stabilize the embankment against further erosive soil loss as well as completing the design incorporating Climate Change Measures. Project includes design and construction management services. Full pmject evelope subject to the City obtaining DMAF funding. NLnin Street Through site of old Forum Design services to review options to redirect 0 100,000 (Main Street to Kennedy Street) flows down 1VFnin Street to the Bridge Street lift station. Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 600mm concrete with 255,000 95,000 Street new 600mm sanitary sewer (Condition Grade of 2.5), including design and construction management services. Project to be partially funded under Bilateral Funding. Britain Street Pitt Street to Wentworth Street Renew 145 m of 300 mm T.0 sanitary sewer 120,000 45,000 (Condition Grade of 4 with a year in service of 1875), including design and construction management services. Project to be partially funded under Bilateral Funding. Pitt Street St. James Street to Broad Street Renew 155m of 375mm T.C. sanitary sewer 130,000 50,000 (Condition Grade of 4), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share St James Street Germain Street to Charlotte Renew 125 m of 300mm and 375 mm T.C. 108,800 41,600 Street sanitary sewer (Condition Grade of 4 with an in service year of 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St James Street to Lower Cove Renew 155 m of 525 mm Concrete sanitary 175,000 65,000 Loop sewer (Condition Grade of 1 with an in service year of 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. Combined Sewer South / Central Completion of a strategy prioritizing the 187,500 70,000 Separation Reduction separation of combined sanitary and stone Strategy - South / Central sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. G&D Hickey Road At Little River bridge Design Services for a SSO chamber and 25m of 0 25,000 450mm pipe for a new outfall on Hickey Road. * Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 300mm, and 375mm 160,000 60,000 T.C. sanitary sewers (Condition Grade of 2.5 with an in service year of 1889), including design and construction management services. Project to be partially funded under Bilateral Funding. • Rockland Road Parks Street to Paradise Row Renew 90 m of 300 mm T.C. sanitary sewers, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $5,653,034 $4,112,800 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share Fleet Replacement Various Locations Fleet Replacement for Saint John Water. 624,483 0 Project to be funded under Fleet Reserve. * Garden Street Coburg Street to City Road Renew approx. 258m of 200mm C.I. 215,000 80,000 watermain, including design and construction management services. Pmject to be partially funded under Bilateral Funding. McAllister Drive Mountain View Drive to Completion of a condition assessment of 450m 0 75,000 Champlain Drive of existing 300mm C.I. watennam for determination of remaining useful life of the asset. Water Meters Various Locations Replacement of large commercial water meters, 0 100,000 including design and construction management services. Phase (1 of 2) Engineering Various locations Funding for engineering investigations and 0 300,000 Investigations and Design design for vanous projects under the Water and Sanitary categories. * Sydney Street Broad Street to Broadview Renew 85m of 200 mm C.I. watennain with 80,300 29,700 Avenue 200 mm watermain, including design and construction management services. Project to be funded under Bilateral Funding. Facility and Asset Various Municipal & Water Asset Management Information System (ANUS) 0 175,000 Management Facilities * Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 200mm C.I. 220,000 80,000 Street watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * Britain Street Pitt Street to Wentworth Street Renew 145 m of 200 mm C.I. watennam 120,000 45,000 (Service year is 1934), including design and construction management services. Project to be partially funded under Bilateral Funding. * Pitt Street St James Street to Broad Street Renew 155m of 200 mm C.I. watermain with 130,000 45,000 200 mm watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * St James Street Germain Street to Charlotte Renew 140 m of 200 mm C.I. watermam 115,900 42,700 Street (Service year is 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share C&D * Charlotte Street St James Street to Lower Cove Renew 75 m of 200 mm C.I. watermain 70,000 25,000 Loop (Service year is 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. * Butpee Avenue Rockland Road to Civic # 99 Renew approx. 95m of 250mm watermain, 170,000 0 including design and construction management services. Project to be funded under G.T.F. • Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 200mm watermain , 160,000 60,000 including design and construction management services. Project to be partially funded under Bilateral Funding. * Rockland Road Parks Street to Paradise Row Renew 80 m of 200 mm C.I. waterm dn, 110,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,015,683 $1,057,400 U ., iTMENA O O L .O Q bA a N U a- +.+ O z = C Q U U U U A 6.11 K U O N C: t�A � E m ca > +� C: -a ca UCU � � z E m C bn fa cu M o CO 00 fa � fa U cn N � O U N 0 r K 0 Mo •Lj • L (3) O o O u >. N N N - Ln O N mO m0 p U . — O lD r-I C6 ONO Lli Ol Q a) -(J)- 0- 0 � ui m• � > � O r' , (D '(h r-I N m — o a) +� -cn- cau c: >' Z3 -0 i a) •C >> N � z NO � • • • � +�+ • • ate--+ a) � cv L7— U O LL w K L O E O Ln E � O M O O bn � > � U �O N ClA 0 0 0 L.L W C: �J O cr 4-J ca c/) m I JO ca > O � I 4- U .O ' C6 Q L a- .aJ 0 a- c/) � }' O b.0 N W U (% W Of 0 N Q O � � J O a-+ 0 — c� ca N U Q 0 J i Q a K N � V�f N W Ln m rq c 70 Li O m i o O Ln Q H a� E I as m m E H 06 ++ O p � Li p i 0 LO co J O fC 3 N cr m O }, as m a M a O +W a� O C o � M m s O +% r 'ca Q Ln m c� a cn H no L il L ate-+ N _ O Ul a) n +�-+ Ln Ul N N — O 0 O O ► . f� ZZ 0— a-O N ate--+ lZ* C: N Q 3 XO E ca u + N N Q O O w N O a� a� aA 0 c+-ji� •� , Q� N N Z3 c —N o0E =3 C: E �cu oc Q O oro o W o Ln � of U � .> Q C O N L n m Lh ca O � vi I tv0 l0 _ Ov �--+ I N cn 0j � }, U a- j O O � ro }' C7 trio �•� C: o • �a �� o � EoU cn �00 0aa�� °'o U+� ° Oo a� }, uO-� �N >Z S� �0 N �aA o OE wO C:E Q O LL cc Q U m Cv n +� o"� �CU ca LL ca bA H z z�{ LO m c _ O _0 O }' O O +� O aA _0 p O N +j N m 00 i t�A O O i 0 m Ln �.:, �O ca V1. N O O •�_ •� O p ra m U O vi O O � N _ Ln U Q N O •— N � O vi DO +W-+ -+ ate-+ p- Q U Q0 w cn LO N m 9. Ln N O hA V) C: a � O O M w C: C: •� C O � J 'Al • 0 W E U }' � N O U I = o � � I � 4A N � Lu 4A � LL O m � O U _ LU 'U C O N O LL O Li- 0 • f Z z -� J , - L a--j U Ln Q m co a� co 'ULn O U � � cu U i _� _0 E � N C07 C N O tt= O fa > Ln m i (� =3 m a w ° .` o > o = O a� C � m 4--+ L U L U ate) U .L p O O 0 U ca � z U 4-j � Ln •ca j • O 1 U U N N O w N U O •N 4-J w N c O U N U • • • • 'o Q O Q E U C: ca 'IT ' `O co O +� •C: a� ate•+ a o Ln � i w U Ln cn Ln O U C: N M C6 Q U O U i U � O N Li LL O � O a--+ buo Cf U � N a--+ O E +� can N > L C: C: •C: w C6 Q E 0 > N a� � U � N +�_-' 0 C Q J LL 9. 0 0 U C6 a--+ L Q � O O N �-+ U O O Ln O O rn m �' O O cn , o -cn- � � _ � CLn — a) 00 a, E a' w W E 0 a, E ' oc cc a > 0o toC 0 � DC 00 0 C: O ft�a) N _ 'U ate-+ U cu O i 0 0 O � a cn � C U_ D 0- w a--+ ate--+ cc _ — .� C — .0 � a).> `1 � 0 ca a Q a) N 0 0 U 4 4 *a +_+ > ca 0 0 N a-J can N N U U W z � � > a� 0 a✓ a✓ •� a✓ •� a, 0 . . 0 �U fa � O E C: N f� CL 4--0 I U ate--+ N O +, CL Q U 0 ate-+ Q O C: CO tit O O N > Uo }+ N O w Q _O fa m (/� a)bA U O a_+ L ('a c: O H� Qc� U �J A U- fa i N N fa i N N O N ri t Q TT� V1 m U I� E � ca a� buo � O O U N L O � � Q t�0 O N p (3) +� N O - (3) � Q 0 O .� Q i O_ +� D O LZ w 9 0 CL O 00 a CAA N E � O a_+ O C E c- � Ln t�A C: Q H . . . f w C .� c: 4-0 N c O E 0 N O � Ea— a--+ c 0 N L U ate-+ LL N 4 � Ln W Ov �0 O ) U C: O Ln c O E ate.+ O U N OU �j V U.� cJ = aE �a t S-1; < 0 O O L E i 0 C: O i O O O O N O C: ca +� cn bA O ' C: 4-J +-+ O }, > N O c E \ N i N C: Q 0 cn N � p E -0 cn p bn m c U 4O cn w 0 C: Ln 'C: ���� _� °� i V •— cn O Q U Q (/) V 0 O O V) O 0 Z O C: Q 0 O C C: Q O •� � U C]A O v m � Q r 0 z Rio. V) m a--� C: C: (3) E E u U LL Q > C: Q C: C L O 0 V) Q .a 4- 0 Mo C: .C: • • m W 1 •n-, W U Q) Q) Q) E E O U bup Q) _0 U =) c CO co -0 iz L.L -0 at C � Q E N E N 00 U N GJ on Q��; JO-11 -. , COMMON COUNCIL REPORT M&C No. 2021-220 Report Date October 29, 2021 Meeting Date November 01, 2021 Service Area Strategic Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Internal Audit Services AUTHORIZATION Primary Author Commissioner/Dept. City Manager Chair of the Finance Head Committee Jodie Forgie Kevin Fudge John Collin Councillor Gary Sullivan RECOMMENDATION Be it resolved that Common Council approves the attached Internal Audit Plan for 2021 and authorize Mayor and Common Clerk to execute the contract for audit services with Aon. EXECUTIVE SUMMARY The purpose of this report is to introduce the internal audit plan for the remainder of 2021 which includes one internal audit project and to seek approval of the internal audit plan along with the contract for third party assistance. PREVIOUS RESOLUTION Finance Committee — October 28, 2021 — "Finance Committee recommends the approval of the Internal Audit Plan for 2021 to Common Council". REPORT Internal audit is guided by the philosophy of adding value to improve the operations of the City. Implementing the internal audit services will support the strategic goals of the City, the ongoing projects and plans that the City is executing on and providing good governance and monitoring of internal controls. The internal audit services will report administratively to the Chief Financial Officer and functionally through the Finance Committee to Common Council. Depending on the particular project being performed will impact who the stakeholders will be with the opportunity to provide benefit to diverse needs within the City. 191061 -2- The internal audit plan includes one project to be commenced immediately with high level reporting of the results to Finance Committee due in February of 2022. The audit was selected out of a total of 80 potential audit topics that have been compiled to date through meetings with senior leadership, research and review of existing plans. The current audit being proposed is the Health and Dental Audit. The objective is to ensure that the health and dental plan provides the most effective benefits at the most efficient cost to employees and the City. Analyzing the benefit plan to ensure it is the right fit for our workforce is extremely important, it provides our people with the means to help them stay healthy and take care of their families which ultimately helps our organization thrive. Our 2020 Annual Workforce Report highlighted the fact that the group benefit costs exceeded contributions by approximately $250,000 over the last three years and as such a review is required to identify the best solution to stabilize these costs going forward. The investment in reviewing our plan to make sure it is the right fit will help us avoid unnecessary costs while ensuring we meet an appropriate standard of care to support our most valuable asset, our people. Internal audit will provide updates to the Finance Committee on a regular basis on status of work, at minimum the summary of audit results and follow up on recommendations will be presented. STRATEGIC ALIGNMENT The recommendations are in alignment with following a strong governance process, providing accountability, Financial Stewards and operational improvements. SERVICEAND FINANCIAL OUTCOMES Both Service and Financial outcomes are expected from the current audit being proposed and as such it has been categorized as a performance audit. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input received from all service areas and members of Finance Committee. ATTACHMENTS Internal Audit Plan 2021 and Presentation and AON Statement of Work K11-1.1 I �I z a) r-I aJ N }' O N E 00 E N O L U O O u O C: 4-j fB U O L.L O C— O ru O N L El n • i Ln � � O Ln +� E X Ln w 0 =3 oc z C� N r-I N O O L Q C6 I L ate-+ a--+ ru C6 L ate-+ 4.1 _ fB i O r-I N C O O '— N 4-) N _0 c L.- Q O ca � Ol � .� N c o 0_0`� aj E E U c: L 0 N aj L i � U aJ U � U � U (3) O U �0 o � � o a > N a� 4-j C: U O 06 L ro aj _00 O ro C: U N • 4J 0 0 0 O U O E O E O aJ U U O QCL O � — O 0 O _0 � U -0 C: _0 o E O O +-j U � ca C _0 N O uI U a U m C7 M, L N 4-J V O a--+ LO U 4-J �= Q +j > _ _0 O Z) E Q �A Q N N — ca 0 N i .— Q i =3 N O Q Q 4� cr N DC re 4- 0 i i C6 07 a--+ N N E E O Q >. U - (3) L L.L U C6 iz -0O L C6 � � -0 O -0 E O U .O Q i C6 L O O O _0 (J) i a--+ -0 4— a--+ -0 C6 E E (V m Q cn NO O a--+ N a--+ O � O U ICU � w 'v c6 i aJ O � O� O ate-+ N O L N j i N N E v U O a-�+ L- a--+ a--+ U O +� N � u i Q O O a--+ Q i � O � ."0 E .> O Q. O w N 0 N ti (Y) r- � � .� 0 � � 4--) m u Ll-- 0 � � � � E (L) ry000 \ 2 LA U) < . Q e 4- 0 Z % E Ln 0 \ f / ��■ 2&5 : a■ \¥§ S � � ■ ■ \ � \ ) � @ ° $ ao —\E®E 2�= 2 u t o z o§/ 0 t± 7§ % \ & f $ \ 0 2 wV,CL0 2\/2 r \ ®� _ Co o & [\ c/ S c E% c 2 ± ° § 0 (£ ) ) \ ƒ LU 0-Ln OL 2 E Ln 4-1 O � i � O O -0 O Qj l T -- O aj i 0 N O C1A N M •; W a--+ .� Q �, v }j - (A N � v 4- LA CU-� In a-J i j Q .� bn 0 O Q u v �. a •v N Q � Q Q, P `L cn •L L (B L X 0-0 0 +1 O 0 a" 0 LO ti (Y) Z , I U N O 0 �� — � E a--' }, m c O cn ca W O cn }U, i . C]A +� t�A 0 � 4J 0 • � O N cn ul }, >-0 NCB i U }'� 2+1 0 Ncaca _N +� OUO ON+�-' �� FAO N 0 U O N N N N > N }+ E +-+ > Q U N cn i 0 U Ca cn O ca t�A �� N N }' cr 04-E_0� U },CL 0 U� SON ca OU0 N N +O-+� > U ��� 00 }' E Q •— U camp N CAA E a--+ dj�> NO +� N O m7D E O N N O +, U N 4J M M ate-+ Q 0 O cn _ Opp �NU U0M O m CAA CL cn 0� c C6 4J U - U 0 c� cNn� Ln�r E°a) 0"mO.Lj Nz°�' Ca N �, � L U i o N> 0 �M+- N N Ncn O'-- 0 O }/�' cn M � �C N /�/�[ •• ` v 07 i � V 1 cn J L �+ N • • ate-+ •� M •N }, W DC m 0 = 41 0 N oC �O • O �0-m •� 0-0 N ��� ..0 Ca +>>-+ O .0 +�•+UOcn sm " +r �0•— > b N 0- M ca GJ N O c c/f O N_0 O-co GC oC Q V ca ii Zr— O co ti co a--+ E E O U a) U Ca L.L z L rM The City of Saint John Internal Audit Plan Kyle] About our services • New services in the current year: o Common Council implemented the internal audit services in 2021 o Internal Audit Charter approved by Finance Committee and Common Council in July 2021 • Senior Manager reports administratively to the Chief Financial Officer and functionally to Common Council through the Finance Committee • Establish annual audit plans with a focus on the five priority areas approved by Common Council for 2021-2025 term • Perform examinations of the operations of the City and its affiliated bodies and report on status to Common Council • Assist Common Council in their governance role of ensuring the accountability of the Public Service for the quality of stewardship over public funds and for the achievement of value for money in City operations. 1 2021 Audit Plan 191:191 Our work in the first 60 days • Established the internal audit charter • Created an audit universe of over 85 potential audit topics • Determined the risk assessment process to identify priorities for audit • Created the first audit plan • Identified current year audit Propub- ed audit wurkplan for the next 60 days • One audit be substantially completed and reported by February 2022 • During February of 2022 the audit plan for the 2022 year will be presented to Finance Committee for review and recommendation of approval • Continue ongoing administration of reoccurring audit activities (ie: management action plans, planning/updating, consulting/advisory for the City) Audit Area High Level Scope of Work Category of Audit Budget Externally dollar Budget- hours internally Timeframe Human The objective is to Performance $20,000- 105 November 2021 to Resources- ensure that the health $30,000 February 2022 Health and and dental plan provides Dental the most effective Plans benefits at the most efficient cost to employees and the City. Analyzing the benefit plan to ensure it is the right fit for our workforce is extremely important, it provides our people with the means to help them stay healthy and take care of their families which ultimately helps our organization thrive. Our 2020 Annual Workforce Report highlighted the fact that the group benefit costs 2 2021 Audit Plan K1:5 exceeded contributions by approximately $250,000 over the last three years and as such a review is required to identify the best solution to stabilize these costs going forward. The investment in reviewing our plan to make sure it is the right fit will help us avoid unnecessary costs while ensuring we meet an appropriate standard of care to support our most valuable asset, our people. Ongoing Work with external audit Compliance N/A 10 December/January monitoring to ensure that they have 2021 the most recent adjustments to policy and accounting impacts for the Trade and Convention Centre. Collaborate with our Legal Department to ensure that the ongoing monitoring of the financial requirements from the Internal Audit is set up and ownership of the monitoring is established. 2021 Audit Plan 382 Performance Audits (also known as Value for Money/Operational): Evaluates operational processes to provide assurance that objectives are met and whether improvements can be made based on effectivness, efficiency and economy. Financial Audits: Assesses accuracy, completeness, an d timeliness of financial reporting Compliance/Regulatory Audits: Ensures adherence to established regulatory requirements and policies The three categories of audits The planning process provides a disciplined approach to the identification of potential audit projects. Formal planning has several benefits. The plan is based upon the risks and priorities that exist at a certain point in time. Since we are operating in a dynamic environment, risks and priorities are constantly changing. Audits can be requested throughout the year which will be assessed and included as necessary on the audit plan. When we believe it is in the best interests of the City, an adjustment will be made to the current audit plan. Changes to the plan and progress achieved on the plan will be reported to the Finance Committee each year. The Audit Planning process is comprehensive and comprises several activities: • identification and classification of auditable areas; • evaluation of audit areas against standard criteria and risk factors; • consultation with City Councillors and Senior Management and Staff; • updating of Service Risk Profiles; • consideration of resources available and required by project type; • selection of audit projects; • presentation of our proposed audit plan to Finance Committee for recommendation to Common Council; and • communication of our final audit plan to Common Council for approval. Continue to chang Staying relevant is crucial to providing valuable information and recommendations to the City and it's stakeholders. Our goal is to consistently change. As this is our very first audit plan everything is new but you will continue to see something new in every plan going forward every year. 6 2021 Audit Plan 385 Looking back at the City's journey for the past two years it is evident that the City has the ability to adapt to change. Making changes strategically will help the City continue on it's path to excellence. G -f i ,P6 + 6 � P 6 LION Aon Hewitt +1.514.982.5121 700 de la Gauchetiere Street West, Suite 1900 patrice.hebert@aon.com Montrea4 Quebec H3B OA7 October 22, 2021 Ms. Jodie Forgie, CPA, CBV Senior Finance Manager Internal Audit and Financial Services City of Saint John 15 Market Square Saint John, New Brunswick E2L 41_1 Private and confidential Subject: Engagement for Services Dear Ms. Forgie: On behalf of Aon Hewitt Inc. ("Aon Hewitt"), we appreciate the opportunity to work with you and your colleagues. The purpose of this letter is to confirm our mutual understanding regarding the terms of our engagement. 1. Our Services Aon Hewitt will provide you with the following services with an effective date of October 29, 2021: Phase 1 - Benchmarking of your group benefits plan • We understand that all categories of actives employees have the same benefits. For retirees' benefits, we will provide observations on the prevalence of retiree benefits in your specific sector and in our overall portfolio. • Yourcomparator group will be cities, municipalities, and regional authorities in Aon's database (50+). • We will provide a side -by -side comparison of your group benefits plan with the median plan of your comparator group. We will also provide observations and best -practices recommendations. • We will provide a benchmarking analysis of your cost per capita for each benefits of your group benefits plan (life, disability, medical & dental). We will compare your plan's cost per capita with your comparator group and Aon's database. • We will benchmark the administrative fees of your medical and dental plans as well as the large amount pooling (stop -loss) charge applicable to medical and out of country claims. Such a comparison would allow you to assess if the fees currently paid to your group benefits provider are competitive. • To proceed with this mandate, we would need to obtain your bargaining agreement and a confirmation of the applicable cost sharing. With your authorization, we can obtain the rest of the needed information from your existing carrier. Page 1 of 5 387 LION City of Saint John 0ctober22, 2021 Page 2 Phase 2 - Recommending appropriate medical/dental rates and float level • We will calculate the appropriate float or funding that will allow you to handle monthly fluctuations and avoid being in a deficit position. We will also establish theoretical medical and dental rates for your payroll deductions, assuming oneset of rates applicable to the wholegroup. Phase 3 - Large amount pooling Simulation (Optional) • Aon's simulation provides clear recommendation as to what level of pooling provides both better budget protection under adverse claims experience and lower expected costs due to better pricing from the carrier. The objective of such an analysis is to improve the risk profile of your medical plan while reducing total budget in the largest spend category of the benefits program. Phase 4 - Predictive modelling (Optional) In regard with cost projections over the next 5 years, we can perform an analysis called Predictive Modelling that essentially does the following: • Applies advanced predictive models to forecast future cost trends and risk exposure over a 5-year horizon • Measures client's benefit plan sustainability and affordability • Runs thousands of cost projections based on various levels of assumptions (conservative, aggressive, etc.) and identifies the most highly probable cost projections • Calculates the expected value of client expenditure and the associated overall risk profile by showing theexpected probability distribution Phase 5 - Pricing of various plan design changes considered by City of Saint John (Optional) • We will calculate the financial impact of contemplated plan design changes on the employer budget and employee contribution. Aon Hewitt may engage affiliates or subcontractors to perform various functions, however, no subcontracting shall release Aon Hewitt from responsibility for its obligations underthis Agreement. 2. Your Responsibilities As our client, you are responsible for the completeness and accuracy of any data, facts, assumptions and all information that you provide to us in the course of this engagement. Aon Hewitt will not independently verify any such material that you provide to us. Page 2 of 5 AONCity of Saint John October22, 2021 Page 3 3. Compensation The fixed fees for this project are: Phase 1 - $12,500 Phase 2 - $3,500 plus $500 per additional set of medical & dental rates Phase 3 - $6,500 Phase 4 - $7,000 Phase 5 - To be confirmed at a later stage when plan design changes to evaluate are known. Plus, applicable taxes and any out-of-pocket expenses. All fees are due when issued. Interest will be charged on all accounts outstanding for more than 30 days at a rate of 9% per annum. If an account is overdue, Aon Hewitt may discontinuework on your file until such time as the account is up to date. Aon Hewitt reserves the right to adjust any charges with your prior approval, in the event the project requires us to go beyond the services described, including but not limited to working with a provider not selected by us. For more information on Aon Hewitt's compensation practices, please see our Commitment to Clients at the following webpage: http://www.aon.com/canada/attachments/human-capital-consulting/Commitment_to_Clients.pdf 4. Work Product If we provide to you a report or any other material as part of this engagement, it is for your internal use only. You agree to obtain our written consent prior to using or disclosing this document for any other purpose. During thecourse of this mandate, we may useour proprietary material, including knowledge, software, ideas, concepts, methodologies and processes. We reserve all right, title and interest in and to any of this material. You will own all right, title and interest in and to any and all deliverables that we provide to you in this engagement except for our proprietary material that may form any part of this deliverable. Page 3 of 5 Legal text here 389 LION City of Saint John 0ctober22, 2021 Page 4 5. Limitation of Liability Except where expressly prohibited by pension law, and except for damages resulting solely and directly from injury to, or death of, any person whatsoever or damage to property of any kind by whomever owned or in connection with any third party claim as to rights in and to any deliverable under this engagement letter, including without limitation, claims of infringement of any patent, copyright, trademark ortrade secret or unfair competition rights of any third party, Aon Hewitt's liability (including that of its officers, directors, employees, agents, affiliates and parent companies) for damages shall be limited to the amount of compensation paid or payable by you in such applicable service year, meaning each sequential 12-month period in which this engagement letter agreement is in effect, commencing on the date of this letter. This section shall apply to your affiliates and subsidiaries wherever located that seek to assert claims against Aon Hewitt; however, nothing in this agreement shall imply, or operate as an admission, that Aon Hewitt owes or accepts any duty or responsibility to any such entities. This section will not apply to any liability resulting from the bad faith or intentional misconductof Aon Hewitt's employees. Further, in no event will Aon Hewitt be liableto you for any indirect, incidental, special, consequential, exemplary or reliance damages (including, without limitation, loss of anticipated revenues or profits). 6. Confidentiality and Personal Information Aon Hewitt will not disclose any confidential information received from you except as required for the performance of services or as required by law. We will take all necessary steps to protect any confidential information with the same degree of care that we use to protect our own confidential and proprietary information of like kind. If Aon Hewitt needs to collect, use and/or store any personal information received from you, we will do so in accordance with applicable provincial and federal privacy legislation and in accordance with Aon's privacy policy. You agree to provide personal information to us in accordance with any such applicable legislation, and to obtain the prior written consent of any individual whose personal information is disclosed. Page 4 of 5 390 AONCity of Saint John October22, 2021 Page 3 7. Termination Either you or Aon Hewitt may terminate this engagement letter agreement at any time by providing the other with sixty (60) days priorwritten notice. Please note that you will be responsiblefor all charges up to the date of termination. We look forward to working with you and your colleagues. Please indicate your agreement by signing where indicated below and returning to us. We appreciate this opportunity. Yours very truly, Aon Hewitt Inc. Per Gw Name: Patrice Hebert, Vice President —Client Relationship Accepted this 22 day of October 2021 City of Saint John Signature (Authorized signatory) Name: Title: Page 5 of 5 Legal text here 391 New ANouveau BiunsWf6k C A N A D A October 15, 2021 Mayors and Councillors: Distributed via e-mail Colleagues: Rarely in modern times have we witnessed a demonstration of the value of shared responsibility and global solidarity as powerful as the COVID-19 pandemic. The pandemic has underscored the value of New Brunswick's health-care system, and just how important supporting public health measures can be. To combat this virus, we have pulled together and we need to continue to do so. This means coming together once again for New Brunswickers. As local community leaders, you can make a difference. As the fourth wave of the pandemic takes its toll on families and communities all over New Brunswick, we ask for you to align your municipal workforce vaccination policies with those adopted by the provincial and federal governments. We also ask you to support adherence of public health measures within your local community, promote the benefits of vaccination to the community at large and participate in the ongoing dialogue with the provincial government to develop strategies to support enhanced community safety. Today, we are sharing with you a map that highlights vaccination rates by region. As you can see, there are still pockets of New Brunswick where the level of risk remains high, due to lower than average levels of vaccination. This is for your information, and your action. We must continue to get the message out to New Brunswickers that vaccinations are the key to recovery. We are here to support you. If you require support, guidance, or resources, please contact NBPH_CRT@gnb.ca. Opportunities New Brunswick, along with its partners, will also be engaging major employers in communities with lower than optimum vaccination levels to find ways the business community can be part of the solution. Sincerely, �- L Q, Hon. Dorothy Shephard Minister of Health Hon. Daniel Allain Minister of Local Government Enc. Appendix A: New Brunswick Map www.gnb.ca 06%, ON Fully Vaccinated for Population Aged 12 PIu5 by NB Health Council Community as of October 20 2021 Health Zones NBHC Community Vaccination Rate Oct 20 -� 2021 VaccRate h, > 80.0% 70.1% - 80.0% 65.0% - 70.0% erg Lr Charlottetown T -i-o AlihFax @@-M ME Bear+-lallouveaiu unswick C A N A D A Le 15 octobre 2021 Dest.: Maires et conseillers municipaux Distribue par courriel Mesdames, Messieurs, Rarement aura-t-on vu en ces temps modernes une demonstration de ('importance des responsabilites communes et de la solidarite collective aussi puissante que pendant la pandemie de COVID-19. La pandemie a mis en evidence la valeur du systeme de soins de sante du Nouveau -Brunswick et ('importance de respecter Ies mesures de sante publique. Pour combattre ce virus, nous avons fait front commun et nous devons continuer a le faire. Cela signifie poursuivre nos efforts de solidarite collective pour le bien des gens du Nouveau - Brunswick. En tant que dirigeants locaux, vous pouvez changer Ies choses. Au moment ou la quatrieme vague de la pandemie pese lourd sur Ies familles et Ies collectivites partout au Nouveau -Brunswick, nous vous prions d'harmoniser vos politiques de vaccination des effectifs municipales avec celles adoptees par Ies gouvernements federal et provincial. Nous vous prions egalement d'appuyer le respect des mesures de sante publique au sein de votre collectivite, de promouvoir Ies avantages de la vaccination dans la collectivite et de participer au dialogue continu avec le gouvernement provincial en vue d'elaborer des strategies qui appuieront une securite renforcee dans Ies collectivites. Aujourd'hui, nous vous transmettons une carte qui illustre Ies taux de vaccination par region. Comme vous pouvez le constater, dans certains endroits au Nouveau -Brunswick, le niveau de risque est toujours eleve en raison de niveaux de vaccination inferieurs a la moyenne. Nous vous transmettons la carte a titre d'information pour que vous puissiez y donner suite. Nous devons continuer a communiquer aux gens du Nouveau -Brunswick que la vaccination est la c1e de la reprise. Nous sommes la pour vous aider. Si vous avez besoin d'aide, de conseils ou de ressources, communiquez avec NBPH_CRT@gnb.ca. Opportunites Nouveau -Brunswick, en collaboration avec ses partenaires, s'adressera egalement aux principaux employeurs dans Ies collectivites ou Ies taux de vaccination sont inferieurs aux taux optimaux afin de trouver des moyens pour que le milieu des affaires fasse partie de la solution. Veuillez agreer, Mesdames, Messieurs, 1'expression de nos sentiments Ies meilleurs. La ministre de la Sante, Le ministre des Gouvernements locaux, ." � - 4 5y�_C:�:)- Dorothy Shephard Daniel Allain p. j. Annexe A: Carte du Nouveau -Brunswick www.gnb.ca OR Taux de vaccination par Communaute du Conseil de la sante du N.-B. pour la population age 12 plus date du 20 octobre 2021 Zones de la saute a.A Taux de vaccination par communaute du conseil de la sante du N.-B. date du 20 octobre 2021 VaccRate 1 70.1% - 80.0%. 65.0% - 70.0% Charlottetown fi�•::r r:-G:,r Halifax a K6Z.1 From: Hickey, David Sent: Tuesday, October 26, 2021 5:19:15 PM To: Taylor, Jonathan <lonathan.taylor@saintlohn.ca> Subject: Request for Tickets form the Y Hi Jon - I had a call from the Y asking for ticket purchase for the Red Triangle Awards. Can you put it on the agenda for Monday? David David C. Hickey (he/him/il) Councillor, Ward 3 / conseiller, quartier 3 City of Saint John / ville de Saint John ON Date and time Fri, November 5, 2021 6:00 PM — 8:00 PM ADT Add to calendar Location Online event YMCA Red Triangle Awards About this event The Red Triangle Award recognizes long and meritorious service, outstanding contributions and achievement in the community, while the Leader to Watch Award honours an individual who is a role model for other young adults in our community. This year's Red Triangle Award recipient is PALS (Partners Assisting Local Schools) and taking home the Leader to Watch Award is Dustin Leclerc. PALS is a program that creates and facilitates beneficial partnerships between a school and local businesses, service agencies and/or community groups. The founding partners of PALS are Mr. James K. Irving, Chairman of J.D. Irving, Limited and the Saint John Education Centre of the Anglophone South School District. Established to help break the cycle of poverty for students living in identified priority neighbourhoods in Saint John, PALS combines initiatives that focus on academic achievement and a positive school environment. By working together, the school and its partners make a positive impact on the life of a child and the future of the community. The Leader to Watch Award recipient demonstrates leadership and enthusiasm in their life, in learning and in volunteering in our community. In his former role as a Relationship Manager with the United Way, Dustin Leclerc successfully managed a $-1.78-million collective impact fundraising campaign involving 80 corporate entitles and hundreds of individuals. Currently, Dustin is the Executive Director of Carleton Community Centre where he has re -energized important features of a priority neighbourhood in Saint John. Dustin is a passionate team player and an active volunteer for groups such as the Neighbourhood Action Group, Regional Resiliency Project, Greater Saint John Emergency Food Program, PRC - Living SJ and Fusion Saint John. Join us November 5th for a virtual celebration, from the comfort of your home, as we bring you the Annual Red Triangle Awards. For your ticket you will receive a delectable cheese , meat and fruit board from Grannan's Seafood & Grill as well as a Moosehead beverage delivered to your home the night of the event (enough for the number of tickets purchased.)Those that purchase 4 or more tickets together will receive a complimentary bottle of wine from Arterra Wines. We 061-11 are encouraging ticket holders to host a group at their home. The event will be virtual and approximately 30 minutes in length. All ticket holders will be entered into a draw for a chance to win 2 Air Canada tickets valid until December 2021. You will also receive a tax receipt for $100 per ticket which goes to supporting our Strong Communities Campaign. Tickets are $125 and on sale now. (You will receive a $100 tax deductible receipt for your ticket purchase.) 0616.1 M&C No. M&C 2011-294 Report Date October 26, 2021 Meeting Date November 01, 2021 Service Area Strategic Services SUBJECT: Land Acquisition —195 Sydney Street EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL A parcel of land comprised of two separate PIDs (00002238 and 00001917 ) was put up for sale on MLS. The proximity of the land to Rainbow Park drew the attention of City staff and staff at Envision Saint John. The Strategic Real Estate Capital Reserve was established for the purpose of strategic land assembly. Staff submitted an Offer to Purchase which was accepted by the vendor. The ensuing Agreement of Purchase and Sale is subject to approval of Common Council. The purpose of this report is to seek authority for the City to purchase the subject parcel using funds from the Strategic Real Estate Capital Reserve. COUNCIL RESOLUTION It is recommended that; 1. The City purchase a parcel of land located at 195 Sydney Street and identified as PID numbers 00002238 and 00001917 from 692584 NB Inc. in accordance with the terms of the Agreement of Purchase and Sale presented to Committee of the Whole at its November 1st, 2021 meeting and that the Mayor and Clerk be authorized to execute the necessary documents to effect the land transaction; 2. That the purchase price for the land transaction be paid out of the Strategic Real Estate Capital Reserve for this transaction; and 3. Should the said parcel of land later be sold by the City, that the proceeds of the sale be placed in the Strategic Real Estate Capital Reserve. CR11731 M&C No. 2021-300 Report Date October 28, 2021 Meeting Date November 01, 2021 Service Area Corporate Services SUBJECT. Memorandum of Understanding with Cooke Aquaculture Inc. EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL The City is exploring a potential land transaction with Cooke Aquaculture Inc. This potential transaction requires the parties to commit to a Memorandum of Understanding, while negotiations take place. The purpose of this report isto seek authority for the City to enter into a Memorandum of Understanding with Cooke Aquaculture for that purpose. COUNCIL RESOLUTION That the City enter into a Memorandum of Understanding in the form as presented to Committee of the Whole at its November 1st, 2021 meeting with Cooke Aquaculture Inc. regarding a potential land transaction and that the Mayor and Clerk be authorized to execute the said Memorandum of Understanding. Csf ll Nominating Committee Meeting — October 26, 2021 Teams Meeting Present: Mayor Donna Reardon Deputy Mayor John MacKenzie Councillor Paula Radwan Councillor Gary Sullivan City Clerk, Jonathan Taylor Administrative Office, Richard Evans Population Growth Manager, David Dobbelsteyn Leisure Services Coordinator, Greg Cutler Committee of the Whole Members, Subject: Recommended Appointments to Committees The Nominating Committee, having met on October 26, 2021, makes the following recommendations: City Market Strategic Plan Steering Committee: to appoint Michael Forestell, Melanie Colpitts, Christie Stelling, Andrew MacPherson, Mayor Reardon, and Councillor Lowe from November 1, 2021, until the strategic plan is completed. Sincerely, Donna Reardon Mayor and Chair of the Nominating Committee 60-1 SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4 Jy� wwv� saintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1