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2016-06-06 COW Open Minutes 2016-1 Committee of the Whole Meeting Open Session June 6, 2016 Minutes of the Committee of the Whole Meeting Open to the Public Common Council Orientation Session 2016 Monday, June 6, 2016 at 4:30 p.m. th 8 Floor Boardroom, City Hall Present: Mayor Don Darling Deputy Mayor Shirley McAlary Councillor-at-Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Absent: Councillor Ward 1 Greg Norton Councillor Ward 4 Ray Strowbridge Also Present: City Manager J. Trail Deputy City Manager N. Jacobsen Solicitor S. Brittain Commissioner Water B. McGovern Fire Chief K. Clifford Acting Commissioner Transportation and Environment M. Hugenholtz Deputy Commissioner, Parks and Public Spaces T. O’Reilly Deputy Common Clerk P. Anglin 1. Meeting Called To Order The Mayor called the Committee of the Whole Open Session Meeting to order. 2. Agenda Items Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the agenda for Monday June 6th, 2016 be approved. MOTION CARRIED. Introductory Remarks by the City Manager The City Manager provided opening remarks stating that the Orientation Session is a continuation of the Orientation Sessions provided prior to the Swearing-In Ceremony attended by members on a voluntary basis. 2.1 Common Council Orientation 2016 - SJEMO The Fire Chief commented on the submitted presentation entitled, Emergency Management Services. Comments addressed the Energy East Project current resources and capabilities. 2.2 Common Council Orientation 2016 - Plan SJ 2016-2 Committee of the Whole Meeting Open Session June 6, 2016 The Commissioner of Growth and Development commented on the submitted presentation entitled Plan SJ: A New Direction for Saint John. Comments addressed why Plan SJ was needed, the cost of rural sprawl, the Plan SJ process, timelines and results. 2.3 Common Council Orientation 2016 - Play SJ The Deputy Commissioner Parks and Public Spaces commented on the submitted presentation, entitled Play SJ. Comments addressed the four principles:  Quality over Quantity  Alternative Service Delivery  Collaboration with School Districts and Facilities Commissions  Clustering for Efficiency 2.4 Common Council Orientation 2016 - Safe, Clean Drinking Water The Commissioner of Water, the Project Manager and Project Solicitor commented on the submitted presentation entitled Safe, Clean Drinking Water Project. Features of the project are:  Single contract for all work: two part project: Design Build Finance and Operate & Maintain  Port City Water Partners operate and maintain the Water Treatment Plant and the Storage reservoirs for 30 years  City Maintains ownership of all infrastructure  The Project Agreement is not a traditional procurement contract  The Contractual Risk Allocation is reduced for the public  The Project Agreement  The Financing Agreement includes Lending Agreement and Equity Contribution Agreement  Suncontracts exist for the Design Build Agreement, the Operation Management Agreement and the Maintenance Agreement. Responding to questions concerning hiring local workers, the Project Solicitor stated that Trade Agreements are in place to benefit competitive resource allocation. The City cannot contravene the Trade Agreements. To address Council's communicated desire to generate local hiring the PCWP Economic and Industrial Benefits Plan (EIB Plan) demonstrates an intent for full and fair access for local hires. 2.5 Common Council Orientation 2016 - Revenue and Economic Development The Deputy Commissioner of Growth and Development commented on the presentation entitled Revenue Generation and Economic Development. Key growth enticements include:  Plan SJ, One Stop Shop, Real Estate, Fed/Prov Advocacy  Economic Developmet through the 4 agencies, Enterprise Saint John, Saint John Industrial Parks, Saint John Waterfront Development, and Saint John Destination Marketing  Saint John Incentives Program  Corporate / ABC Revenue Generation 1.2 Discussion of Confidential Matters Moved by Councillor Lowe, seconded by Councillor MacKenzie: RESOLVED that the public be excluded from the meeting for the duration of the discussion on the following Matters: 1.1 Financial Matter 10.2(4)(c) and 1.2 Personnel Matter 10.2(4)(j). Record Pursuant to Section 10.2(4) 2016-3 Committee of the Whole Meeting Open Session June 6, 2016 The meeting of the Committee of the Whole of Common Council held on June 6th, 2016 having commenced in open session, reconvened in closed session to the public pursuant to Section 10.2(4) of the Municipalities Act during the Committee's discussion of the following matters: 1.1 Financial Matter 10.2(4)(c) and 1.2 Personnel Matter 10.2(4)(j). Deputy Common Clerk