2016-06-27_Agenda Packet--Dossier de l'ordre du jour
City of Saint John
Common Council Meeting
Monday, June 27, 2016
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en français pour une réunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
th
4:30 p.m. 8 Floor Boardroom City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Land Matter 10.2(4)(d)
1.3 Legal Matter 10.2(4)(f)
1.4 Legal Matter 10.2(4)(f)
Ville de Saint John
Séance du conseil communal
Le lundi 27 juin 2016
Comité plénier
1. Ouverture de la séance
Si vous souhaitez obtenir des services en français pour une réunion du conseil communal,
veuillez communiquer avec le bureau du greffier communal au 658-2862.
Chacun des points suivants, en totalité ou en partie, peut faire l'objet d'une discussion en privé
en vertu des dispositions prévues au paragraphe 10.2(4) de la Loi sur les municipalités. Le
conseil/comité prendra une ou des décisions à cet égard au cours de la séance publique :
e
16 h 30 Salle de conférence, 8 étage, hôtel de ville
1.1 Approbation du procès-verbal paragraphe 10.2(4)
1.2 Question relative aux biens-fonds alinéa 10.2(4)d)
1.3 Question juridique alinéas 10.2(4)f), g)
1.4 Question juridique alinéas 10.2(4)f), g)
Séance ordinaire à 18 h
1. Ouverture de la réunion, suivie de la prière
2. Approbation du procès-verbal
2.1 Procès-verbal du 13 juin 2016
3. Adoption de l'ordre du jour
4. Divulgations de conflits d'intérêts
5. Questions soumises à l'approbation du conseil
5.1 Commission sur le stationnement de Saint John Nomination de Frank McNeil,
de Susan Trifts, de Mark Frigault, de Wendy Evans, de Deryck Williams, de
Norman Majors, de Bill Dunham et de James Steen à titre d'agents d'exécution
des arrêtés municipaux (recommandation figurant au rapport)
5.2 Fonds fédéral de la taxe sur l'essence pour la Province du Nouveau-Brunswick
Allocation en 2016 (recommandation : accepter à titre informatif)
5.3 Comité d'organisation de la fête du Canada à Saint John Lettre de
remerciement (recommandation : accepter à titre informatif)
5.4 Projet d'installation temporaire d'une maison mobile au 2517, chemin Lorneville
(recommandation figurant au rapport)
5.5 Soumissions relatives à l'hypochlorite de sodium NaOCl 2016-681002T et
chlore gazeux 2016-681001T (recommandation figurant au rapport)
5.6 Date proposée pour la tenue d'audiences publiques relativement au
1435, chemin Manawagonish et aux 80-120, rue McDonald (recommandation
figurant au rapport)
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5.7 Demande de propositions n 2016-092001P : Programme d'aide aux employés et
à leur famille (recommandation figurant au rapport)
6. Commentaires présentés par les membres
7. Proclamation
8. Délégations et présentations
8.1 Présentation de la Red Head-Anthony's Cove Preservation Association 18 h
8.2 Présentation du Bureau des commissaires de la police de Saint John 18 h 30
8.2.1 Bureau des commissaires de la police de Saint John Rapport écrit
8.3 Comité consultatif des taxis Mise à jour relative à l'arrêté concernant les taxis
19 h
8.3.1 Lettre de P. Ram au sujet des nouveaux tarifs des taximètres
8.3.2 Modification de l'arrêté concernant les taxis Tarifs au compteur
Annexe B
9. Audiences publiques à 18 h 30
10. Étude des arrêtés municipaux
10.1 Troisième lecture du projet de modification de l'Arrêté de zonage conformément
aux conditions imposées par l'article 39 107 et 123, chemin Crawford
10.2 Troisième lecture du projet de modification de l'Arrêté de zonage conformément
aux conditions imposées par l'article 39 112-122, rue Waterloo
10.3 Troisième lecture du projet de modification de l'Arrêté de zonage conformément
aux conditions imposées par l'article 39 182, chemin Golden Grove
11. Interventions des membres du conseil
12. Affaires municipales évoquées par les fonctionnaires municipaux
12.1 Projet Eau potable saine et propre Contenu local
12.2 Le point sur le rendement du projet Eau potable saine et propre
12.3 Projet Eau potable saine et propre Services consultatifs
12.4 Programme pour l'instauration de zones scolaires plus sécuritaires en 2015
Modification de l'Arrêté relatif à la circulation
12.5 Instauration d'une entente pour l'approvisionnement d'ordinateurs de bureau et
d'ordinateurs portables
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12.6 Arrêté n M-32 modifiant l'Arrêté concernant le drainage dans la ville de Saint
o
John; et Arrêté n CP-
et la démolition de bâtiments et de constructions dans la ville de Saint John
13. Rapports déposés par les comités
14. Étude des sujets écartés des questions soumises à l'approbation du conseil
15. Correspondance générale
16. Ordre du jour supplémentaire
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16.1 Contrat n 2016-07 : Rue Paddock (de la rue Coburg au numéro de voirie 39)
Réfection
17. Comité plénier
18. Levée de la séance
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
JUNE 13, 2016 AT 6:00 PM
IN THE COUNCIL CHAMBER
Present: Mayor Don Darling
Deputy Mayor Shirley McAlary
Councillor-at-Large Gary Sullivan
Councillor Ward 1 Greg Norton
Councillor Ward 1 Blake Armstrong
Councillor Ward 2 John MacKenzie
Councillor Ward 2 Sean Casey
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 Donna Reardon
Councillor Ward 4 David Merrithew
Absent: Councillor Ward 4 Ray Strowbridge
Also
Present: City Manager J. Trail
Deputy City Manager N. Jacobsen
City Solicitor J. Nugent
Comptroller, Finance Department C. Graham
Acting Commissioner of Transportation and Environment M. Hugenholtz
Commissioner of Growth and Community Development J. Hamilton
Commissioner of Saint John Water B. McGovern
Deputy Commissioner of Growth Community Development P. Ouellette
Fire Chief K. Clifford
Police Chief J. Bates
Common Clerk J. Taylor
Administrative Assistant K. Tibbits
1. Call to Order
Mayor Darling called the meeting to order.
2. Approval of Minutes
2.1 Minutes of May 30, 2016
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the minutes of the meeting of Common Council, held on May 30, 2016,
be approved.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the agenda of this meeting be approved with the addition of items 17.1
Appointment of Commissioner Transportation and Environment Services; 17.2 City of
Saint John Funding Applications to the Building Canada Fund, Clean Water and
Wastewater Fund and Public Transit Infrastructure; 17.3 Request to send letter to
Minister of Public Safety regarding Barrier-Free Regulation; 17.4 Continued Involvement
in the Federation of Canadian Municipalities (FCM) Committee Structure; 17.5
Cancellation and Rescheduling of Committee of the Whole special meeting; and 17.6
Rogers Hometown Hockey Letter of Intent.
MOTION CARRIED.
8.3 TransCanada Presentation
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that item 8.3 TransCanada Presentation be moved forward on the agenda.
MOTION CARRIED.
(Councillor Armstrong entered the meeting.)
Referring to the submitted report, Mr. Louis Bergeron, Energy East Vice President,
provided an update to Council on the Energy East pipeline project. Representatives,
including Mr. Bergeron and Mr. Craig Olsen, Manager of the Emergency Management
Preparedness Team for TransCanada, responded to a number of questions from
members of Council, as summarized:
With respect to hiring local labor within the City of Saint John and the province,
Mr. Bergeron responded that due to the presence of the Irving Refinery the City
has been able to develop a skilled workforce and will work together to ensure
that the number of employees coming from this area is maximized.
With respect to public safety, Mr. Olsen commented that the emergency
response plan will be developed in consultation with the Fire Chief through a
memorandum of understanding. TransCanada is fully committed to ensuring
that all aspects of emergency response are understood and requirements in
place in advance of oil entering the pipeline. Net new requirements resulting
from the project will be the responsibility of Energy East.
With respect to taxation, all estimates have been developed in consultation with
Service New Brunswick. Taxes for the City of Saint John will be determined on
the marine terminal, the tank terminal and approximately 14 km of pipeline,
estimated to be approximately $6.9 million dollars.
With respect to permanent jobs, it is projected to create 261 permanent jobs
direct and indirect for the province and approximately half of which would be in
Saint John. Jobs will be related to work on the pipeline, tank farm, marine
terminal and emergency response.
With respect to the rezoning process, the company is in a period of analysis, but
a rezoning process would likely be undertaken within a year.
Mr. Bergeron noted that every community wants to maximize the economic
benefits brought on by such a project. Local workerswill be givenas much
theyare best positioned to do the civil work, and the activities
surrounding construction. He said it will be an ongoing discussion but
understands and supports the request to maximize local content.
The company cannot commit to establishing an office in Saint John, but it has not
closed the door on this notion.
The project will generate approximately one billion dollars in taxes for the
province over a 20 year period. The municipal taxes for the City of Saint John are
estimated at $6.9 million as assessed today.
With respect to public safety and additional cost that could result from such a
project, the City will not have to pay for any additional equipment that would be
required by the project. Experience has shown that in most cases there is not an
additional huge equipment requirement from this type of project. The company
will hold discussions with as emergency
response plans are developed. The concept is that cities do not have to pay for
additional equipment.
Mr. Olsen noted that the worst case scenario is developed through the MOU
process in consultation with the fire department using various risk assessments.
With respect to pipeline safety, the average in the industry is 0.18 event by
thousand km per year. Tra 0.12. This includes leaks in the
pumping stations, where leaks are most likely to occur. If the leak is in a
pumping station, the company has capacity to recover the oil. With new
technology and systems in place to detect leaks, pipelines are extremely safe.
At the conclusion of the presentation, the City Manager stated that if Council members
have remaining questions to send them to the City be relayed to the
presenters. A report will be returned to Council at a later date with a comprehensive
list of outstanding questions and responses to become part of the public record.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the presentation regarding the Energy East pipeline be received for
information.
MOTION CARRIED.
9. Public Hearings 6:30 PM
9.1 Public Hearing Presentation -107 and 123 Crawford Road Proposed Zoning By-
Law Amendment
9.1.1 Planning Advisory Committee Report Recommending Zoning By-Law
Amendment with Section 39 Conditions and Neighbourhood Letters - 107 and
123 Crawford Road
9.1.2 Proposed Zoning By-Law Amendment - 107 and 123 Crawford Road
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed zoning bylaw amendment for a parcel of land located at 107 and 123
Crawford Road, with no written objections received. The Planning Advisory Committee
recommended approval of the re-zoning as set out in the submitted report, with section
39 conditions, to permit the placement of two travel trailers on the lots for seasonal
residential purposes.
The Mayor called for members of the public to speak in favour of the rezoning
one presenting.
Moved by Councillor MacKenzie, seconded by Councillor Lowe:
RESOLVED that the by--Law of The City of
rezoning a parcel of land having an area of approximately 3800 square
metres, located at 107 & 123 Crawford Road, also identified as PID Numbers 00421768
and 00326454, from Rural Residential (RR) to a special zone (SZ-1) that would permit a
recreational vehicle or major recreational equipment to be used for living, sleeping or
housekeeping purposes in addition to the uses currently permitted in the RR zone, be
read a first time.
MOTION CARRIED.
Read a first time by title, the by--Law of the
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law of The City of
rezoning a parcel of land having an area of approximately 3800 square
metres, located at 107 & 123 Crawford Road, also identified as PID Numbers 00421768
and 00326454, from Rural Residential (RR) to a special zone(SZ-1) that would permit a
recreational vehicle or major recreational equipment to be used for living, sleeping or
housekeeping purposes in addition to the uses currently permitted in the RR zone, be
read a second time.
MOTION CARRIED.
Read a second time by title, the by--Law of
The City Solicitor explained that it has been brought to his attention that as a result of
the large presence in the Council Chamber prior to the Crawford Road public hearing, a
number of people who wished to express their views to Council may not have been
present in the Chamber for the hearing. Mr. Nugent advised that there are two
alternatives. The public hearing could be re-advertised and held at a future date, which
is the preferred option from a legal perspective. The alternative option is to inquire as
to if there is anyone in attendance who wishes to speak to the public hearing or if they
are aware of anyone who has already left the Chamber because they thought the
matter was completed, who was interested in addressing Council.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the public hearing for 107 and 123 Crawford Road be held immediately
and that the Mayor call on members of the public to either speak against, or in favor of,
the proposed re-zoning.
MOTION CARRIED.
The Mayor called for members of the public to speak against the rezoning with Mr.
Peter White, a lawyer representing a neighboring property, presenting. His concerns
were as follows:
The proposed amendment is not consistent with the zoning established in the
City of Saint John.
Allowing recreational vehicles along this area will set a precedent for
neighboring properties to do the same, resulting in a loss of taxation revenue for
Mr. Christian Dagenais also spoke in opposition to the proposed rezoning speaking on
behalf of the owners of 139 Crawford Road. His comments summarized as follows:
The rezoning will destroy the character of their ancestral lakefront property.
No objection to the placement of one or more trailers on the empty lot at 107
Crawford Road or any other part of the property on 123 Crawford Road.
Requested that the area between the two homes where there is the least
amount of space and the most prejudice to their property as proposed by the
applicant be avoided.
Hinders their view.
Right to be protected by consistent zoning policy.
The Mayor called for members of the public to speak in favor of the rezoning with Mr.
Bruce Crawford, Ms. Gayle Crawford and Ms. Johanna Crawford presenting. The
following points were discussed:
Hesitant to build a cottage in this area due to historical acts of vandalism, theft,
fire, and high taxes.
Insufficient space for a second travel trailer in the vacant lot or other areas of
123 Crawford Road.
For environmental reasons they have been instructed not to make any changes
to the landscape, which would be required if another trailer went into this lot. It
would have to go on a sloped piece of land which would require that fill be
brought in to flatten the surface.
Support by the neighbors no objections to having trailers in the area.
Loudness of a septic pump/water pump is an issue sewerage lift station is loud
and has an odor.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law of The City of
rezoning a parcel of land having an area of approximately 3800 square
metres, located at 107 & 123 Crawford Road, also identified as PID Numbers 00421768
and 00326454, from Rural Residential (RR) to a special zone (SZ-1) that would permit a
recreational vehicle or major recreational equipment to be used for living, sleeping or
housekeeping purposes in addition to the uses currently permitted in the RR zone, be
read a first time.
MOTION CARRIED.
Read a first time by title, the by--Law of the
Moved by Councillor Sullivan, seconded by Councillor MacKenzie:
RESOLVED that the by-law e-Law of The City of
rezoning a parcel of land having an area of approximately 3800 square
metres, located at 107 & 123 Crawford Road, also identified as PID Numbers 00421768
and 00326454, from Rural Residential (RR) to a special zone (SZ-1) that would permit a
recreational vehicle or major recreational equipment to be used for living, sleeping or
housekeeping purposes in addition to the uses currently permitted in the RR zone, be
read a second time.
MOTION CARRIED.
Read a second time by title, the by--Law of
9.2.1 Planning Advisory Committee Report Recommending Rezoning with Section 39
Amendments - 182 Golden Grove Road
9.2.2 Proposed Zoning By-Law Amendment 182 Golden Grove Road
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed zoning bylaw amendment for a parcel of land located at 182 Golden Grove
Road, with no written objections received. The Planning Advisory Committee
recommended approval of the re-zoning as set out in the submitted report, with section
39 conditions to permit the development of a multiple dwelling containing ten dwelling
units.
The Mayor called for members of the public to speak against the re-zoning with no one
presenting.
The Mayor called for members of the public to speak in favour of the re-zoning with Mr.
Scott Darling, 25 Newport Road, Rothesay presenting. In summary:
Family has owned this property for some time. An old building was torn down
roughly 8 years ago and the property has been vacant since. Proposing a 10 unit
apartment building containing affordable one bedroom apartments.
Moved by Deputy Mayor McAlary, seconded by Councillor Lowe:
RESOLVED that the by--Law of The City of
amending Schedule A, the Zoning Map of The City of Saint John, by re-zoning
a parcel of land having an area of approximately 2453 square metres, located at 182
Golden Grove Road, also identified as PID Number 55101927 from Low-Rise Residential
(RL) to Mid-Rise Residential (RM), be read a first time.
MOTION CARRIED.
Read a first time by title, the by--Law of The
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law of The City of
amending Schedule A, the Zoning Map of The City of Saint John, by re-zoning
a parcel of land having an area of approximately 2453 square metres, located at 182
Golden Grove Road, also identified as PID Number 55101927 from Low-Rise Residential
(RL) to Mid-Rise Residential (RM), be read a second time.
MOTION CARRIED.
Read a second time by title, the by--Law of
9.3 Public Hearing Presentation - 112-122 Waterloo Street Proposed Zoning By-Law
Amendment
9.3.1 Planning Advisory Committee Report Recommending Rezoning with Section 39
Conditions - 112-122 Waterloo Street
9.3.2 Proposed Zoning By-Law Amendment - 112-122 Waterloo Street
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed zoning bylaw amendment for a parcel of land located at 112-122 Waterloo
Street, with no written objections received. The Planning Advisory Committee
project
The Mayor called for members of the public to speak against the re-zoning with no one
presenting.
The Mayor called for members of the public to speak in favour of the re-zoning with
Lynn Forbes-Gautreau indicating that she was in agreement with the staff
recommendation.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the by-law entitled, -Law of The City of
amending Schedule A, the Zoning Map of The City of Saint John, by re-
zoning a parcel of land having an area of approximately 716 square metres, located at
112-122 Waterloo Street, also identified as PID Numbers 00013748, 00013722,
00013730, 00013714, 55039879 and 55039887 from Urban Centre Residential (RC) to
Neighbourhood Community Facility (CFN), be read a first time.
MOTION CARRIED.
Read a first time by title, the by-A Law to Amend the Zoning By-Law of The
City of Saint John.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled, -Law of The City of
amending Schedule A, the Zoning Map of The City of Saint John, by re-
zoning a parcel of land having an area of approximately 716 square metres, located at
112-122 Waterloo Street, also identified as PID Numbers 00013748, 00013722,
00013730, 00013714, 55039879 and 55039887 from Urban Centre Residential (RC) to
Neighbourhood Community Facility (CFN), be read a second time.
MOTION CARRIED.
Read a second time by title, the by-A Law to Amend the Zoning By-Law of
The City of Saint John.
4. Disclosures of Conflict of Interest
No disclosures of conflict of interest were declared.
5. Consent Agenda
5.1 Refer to Item 14.1
5.2 That the Red Head Anthony's Cove Preservation Association Request to Present
be approved and scheduled for June 27, 2016.
5.3 That the E. Raynes Letter re Request for In Kind Donation be received for
information.
5.4 That the Fundy Regional Service Commission - Financial Statements for the Year
Ended December 31, 2015 be received for information.
5.5 That the following resolution from Saint John Parking Commission regarding
Appointment of James Barrieau as By-Law Enforcement Officer be approved:
Officer with the responsibility and authority to enforce provisionsof the Parking Meter
By-law and the provisions of Section 5 Section 5.1, Section 7, Section 8, Section 15 and
Section 16 of the Saint John Traffic By-Law, namely: James Barrieau.
And further, that this appointment shall continue until such time as the appointee
ceases to be a member of the Canadian Corps of Commissionaires or until the
appointment is rescinded by Common Council, whichever comes first.
5.6 That Common Council receive for information the submitted report M&C 2016-
150: Terms of Spring 2016 Debenture Issue.
5.7 That as recommended by the City Manager in the submitted report M&C 2016-
160: Subdivision By-law Minor Update, Common Council refer proposed amendments to
the Subdivision By-law to the Planning Advisory Committee for a report and
recommendation.
5.8 That as recommended by the City Manager in the submitted report M&C 2016-
153: Proposal for replacement of (1) Engine/Rescue (Engine Co. # 2), the proposal
submitted by Technofeu, St-Francois duLac, Quebec on behalf of E-One Fire Trucks Inc.
for the supply of one 2015 (Demo) Fire Department Engine/Rescue in the amount of
$506,600.00 plus tax is accepted.
5.9 That as recommended by the City Manager in the submitted report M&C 2016-
164: Referral to PAC for Building By-Law Update, Common Council refer the proposed
by-law amendment to the Planning Advisory Committee for its written views of the
amendment in accordance with the requirements of the Community Planning Act.
5.10 Refer to Item 14.2
5.11 That as recommended by the City Manager in the submitted report M&C 2016-
159: Saint John Trade and Convention Centre Approval of the 2015 Audited
Financial Statements:
1. The audited financial statements for the year ended December 31, 2015 be approved
as presented; and further
2. The Mayor and the Chair of the Finance Committee be authorized to sign on behalf of
the City of Saint John.
5.12 That as recommended by the City Manager in the submitted report M&C 2016-
162: Microsoft Business and Services Agreement:
1. The City enter into a one (1) year Business and Services Agreement with Microsoft
Corporation for the Microsoft software used by the City.
2. The Mayor and Common Clerk be authorized to execute the necessary documents.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the recommendation set out for each consent agenda item respectively,
with the exception of item 5.1 F. Amos Letter regarding Street Signs; and item 5.10
Unmet Funding Commitments, which have been identified for debate, be adopted.
MOTION CARRIED.
6. Members Comments
7.1 Centennial Year for the Nurses Association of New Brunswick
The Mayor proclaimed the year 2016 as the Centennial Year for the Nurses Association
of New Brunswick in the City of Saint John.
8. Delegations/Presentations
8.1 Trade and Convention Centre Presentation
Ms. Glenda MacLean and Mr. Dermot Collins provided Council with an update on the
Trade and Convention Centre and responded to questions.
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that the Trade and Convention presentation be received for information.
MOTION CARRIED.
8.2 Harbour Station Presentation
Mr. Ed Keyes, Chair of the Harbour Station Commission and Mr. Michael Caddell,
General Manager of Harbour Station provided an update to Council and responded to
questions.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the Harbour Station presentation be received for information.
MOTION CARRIED.
10. Consideration of By-laws
10.1 Proposed Zoning ByLaw Amendment with Sec 39 Conditions - 100 Rodney Street
(3rd Reading)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-22 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of the
City of Saint John, by re-zoning a parcel of land having an area of approximately 919
square metres, located at 100 Rodney Street, also identified as PID numbers 367235 and
367227, from Two-Unit Residential (R2) to General Commercial (CG), be read.
MOTION CARRIED.
The by-law e-Law Number C.P. 111-22 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that pursuant to the provisions of Section 39 of the Community Planning Act,
the proposed development and use of the parcel of land having an area of
approximately 919 square metres, located at 100 Rodney Street, also identified as PID
Numbers 00367235 and 00367227, be limited to the following:
erson Studio
MOTION CARRIED.
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that the by--Law Number C.P. 111-22 A Law to Amend the
Zoning By- amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 919
square metres, located at 100 Rodney Street, also identified as PID numbers 367235 and
367227, from Two-Unit Residential (R2) to General Commercial (CG), be read a third
time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-22 A Law to
Amend the Zoning By-Law of The City of Saint Jo
10.2 Proposed Zoning ByLaw Amendment - 27 Cliff Street (3rd Reading)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-23 A Law to Amend the
Zoning By-Law of The City of Saint Johnamending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 807
square metres, located at 27 Cliff Street, also identified as PID Number 55012074 and a
portion of PID Number 00015602, from Major Community Facility (CFM) to Urban
Centre Residential (RC), be read.
MOTION CARRIED.
The by--Law Number C.P. 111-23 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-23 A Law to Amend the
Zoning By-Law of The City of Saint Johnamending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 807
square metres, located at 27 Cliff Street, also identified as PID Number 55012074 and a
portion of PID Number 00015602, from Major Community Facility (CFM) to Urban
Centre Residential (RC), be read a third time, enacted, and the Corporate Common Seal
affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-23 A Law to
Amend the Zoning By-
Street (3rd Reading)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-24 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 689
square metres, located at 37-43 Peters Street, also identified as PID Numbers 00016162
and 00014068, from Urban Centre Residential (RC) to General Commercial (CG), be
read.
MOTION CARRIED.
The by--Law Number C.P. 111-24 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that, pursuant to Section 39 of the Community Planning Act, the
development and use of the parcel of land with an area of approximately 689 square
metres, located at 37-43 Peters Street, also identified as PID Numbers 00016162 and
00014068, for a commercial parking lot shall be subject to the following conditions:
a) The use of the site shall be restricted to the proposal and the uses permitted in the
General Commercial (CG) zone with the exception of the following uses:
, or nightclub;
b) The applicant shall prepare a detailed site plan illustrating landscaping that includes
appropriate trees, shrubs, or a combination thereof, which is subject to the approval of
the Development Officer, and shall be attached to the change of use permit.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-24 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 689
square metres, located at 37-43 Peters Street, also identified as PID Numbers 00016162
and 00014068, from Urban Centre Residential (RC) to General Commercial (CG), be read
a third time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-24 A Law to
Amend the Zoning By-
10.4 Proposed Municipal Plan Amendment and Zoning By-Law Amendment with Sec
39 Conditions - 55 University Avenue (3rd Reading)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 106-13 A Law to Amend the
Municipal Plan By-amending Schedule A City Structure, by redesignating a parcel
of land with an area of approximately 1.5 hectares, located at 55 University Avenue, also
, be read.
MOTION CARRIED.
The by--Law Number C.P. 106-13 A Law to Amend the Municipal Plan
By-
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 106-13 A Law to Amend the
Municipal Plan By-amending Schedule A City Structure, by redesignating a parcel
of land with an area of approximately 1.5 hectares, located at 55 University Avenue, also
identified as being PID Number 55221717, from Suburban Neighbourhood to Local
Centre classification; and amending Schedule B Future Land Use, by redesignating the
same parcel of land from Low to Medium Density Residential to Local Centre
classification, be read a third time, enacted, and the Corporate Common Seal affixed
thereto.
MOTION CARRIED.
Read a third time by title, the by-law e-Law Number C.P. 106-13 A Law to
Amend the Municipal Plan By-
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-25 A Law to Amend the
Zoning By-Law of The City of Sa
The City of Saint John, by re-zoning a parcel of land having an area of approximately 1.5
hectares, located at 55 University Avenue, also identified as being PID Number
55221717, from Neighbourhood Community Facility (CFN) to General Commercial (CG),
be read.
MOTION CARRIED.
The by--Law Number C.P. 111-25 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that, pursuant to Section 39 of the Community Planning Act, the
development and use of the parcel of land with an area of approximately 1.5 hectares,
located at 55 University Avenue, also identified as PID Number 55221717 shall be
subject to the following conditions:
a) Any development of the site be in accordance with a detailed site plan and building
elevations, to be prepared by the proponent and subject to the approval of the
Development Officer, indicating the location of all buildings, structures, parking areas,
driveways, loading areas, signs, exterior lighting, outdoor storage areas, landscaped
areas, areas of existing tree retention, pedestrian circulation elements and crosswalks
and other site features, exterior building materials, entrances and finishes, and relevant
site statistics including lot coverage. The development of the site must include a
pedestrian walkway from University Avenue and appropriate crosswalk markings and
signage where the walkway crosses the drive thru lane;
b) Any development of the site shall be in accordance with a detailed landscaping plan,
to be prepared by the proponent and subject to the approval of the Development
Officer. This detailed landscaping plan must include the following:
side of the entrance aisle;
landscaping along the University Avenue and Millidge Avenue site frontages
including retention of existing trees where possible; and
landscaping along the boundary of the site with the adjacent St. John Ambulance
property adjacent to the drive thru lane.
c) An engineering water and sewer analysis must be completed by the applicant's
engineering consultant and submitted to the City for review and approval in order to
determine the impact this development (capacity requirements, peak flows, fire flows,
etc.) will have on the existing water and sewer infrastructure and also to ensure that
this proposal does not exceed the current capacity of the existing systems. If any
upgrades to existing infrastructure are necessary, this will be the responsibility of the
developer. Any decommissioned municipal services to the existing building on-site must
be properly capped and abandoned at the property line by the developer. Detailed
engineering plans must be submitted by the developer's engineering consultant to the
City prior to determining this;
d) The applicant's engineering consultant must submit a detailed storm water drainage
plan and design report indicating how storm water collection and disposal will be
handled to the City for review and approval. If any infrastructure improvements are
required to service this proposal, it will be the applicant's responsibility and cost to
complete. No stormwater is to be directed to adjacent lands;
e) The proposed driveway onto University Avenue must be located so that it is directly
across from the existing Tim Horton's driveway. The installation of the proposed
driveway is the full responsibility of the developer and any existing drop sections in the
curb/sidewalk on University Avenue not being utilized as driveway access for this
proposed development must be removed and replaced with full-height curb/sidewalk.
Costs associated with any required modifications to University Avenue, including the
existing medians, will be the responsibility of the developer;
f) The developer, subject to the approval of the Chief City Engineer, shall be responsible
for either:
i) the design, supply and installation of a RA-5 pedestrian crosswalk at the
proposed crosswalk crossing University Avenue at the Shannex driveway; or
ii) enhancements to the existing traffic signals at University Avenue / Millidge
Avenue intersection consisting of the design, supply and installation of
pedestrian signals on the east leg (University Avenue) of the intersection;
g) That the plans mentioned in conditions (a) and (b) above must be attached to the
application for a building permit for the development and that no permits, other than
site preparation permits, be issued until the Development Officer has approved the
Plans. All work shown on these plans must be complete within 12 months following the
issuance of the building permit;
h) That vehicular access not be provided between Candlewood Lane and the proposed
development;
i) That no development occur on the 6 metre wide portion of the property along the
eastern boundary of the site with Candlewood Lane and PID 00426411 and that the
existing trees be retained in this 6 metre wide area;
j) That servicing for electrical and telephone utilities be provided underground from
lands, beyond the current proposal only be permitted through a Section 39 Amendment
to these conditions to assess the suitability of the site and building design and any
infrastructure requirements; and
I) The developer is required to prepare an additional traffic impact study for any future
development on the site beyond the current proposal.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-25 A Law to Amend the
Zoning By-
The City of Saint John, by re-zoning a parcel of land having an area of approximately 1.5
hectares, located at 55 University Avenue, also identified as being PID Number
55221717, from Neighbourhood Community Facility (CFN) to General Commercial (CG),
be read a third time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-25 A Law to
Amend the Zoning By-
11. Submissions by Council Members
11.1 Taxi Advisory Committee (Mayor Darling)
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the Taxi Advisory Committee and Taxi Inspector provide an update to
Council on June 27th, regarding the transition to the new by-law, meters and associated
rate structure and associated recommendations if any.
MOTION CARRIED.
11.2 Tax Rate Targets for the Next 4 Years (Councillor Sullivan)
Moved by Councillor Merrithew, seconded by Deputy Mayor McAlary:
RESOLVED that item 11.2 Tax Rate Targets for the Next 4 Years, be tabled until budget
discussions.
MOTION CARRIED with Councillors Norton and Sullivan voting nay.
12. Business Matters - Municipal Officers
12.1
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2016-158: , Common Council approve
landscape Improvements reet
committee representative Mr. Barry Ogden.
MOTION CARRIED.
12.2 Mispec Beach Repair Options
Moved by , seconded by Deputy Mayor McAlary
RESOLVED that as recommended by the City Manager in the submitted report M&C
2016-155: Mispec Beach Repair Options, Common Council endorse the completion of a
First Phase of repairs at Mispec Beach as described in the submitted report to regain
safe access to the beach and to be able to re-open Mispec Park.
MOTION CARRIED with Councillor Reardon voting nay.
13. Committee Reports
13.1 Planning Advisory Committee - LPP Release 100 Clovelly Drive
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the report entitled Planning Advisory Committee - LPP Release 100
Clovelly Drive, be received for information.
MOTION CARRIED.
13.2 Saint John Board of Police Commissioners - 2016 April Financial Results
Moved by Deputy Mayor McAlary, seconded by Councillor Reardon:
RESOLVED that the Saint John Board of Police Commissioners - 2016 April Financial
Results, be received for information.
MOTION CARRIED.
14. Consideration of Issues Separated from Consent Agenda
14.1 F. Amos Letter re: Street Signs
Discussion ensued regarding an enhanced process for reporting damaged/missing street
signs and a quicker response time in replacing such signs.
Moved by Councillor Reardon, seconded by Deputy Mayor McAlary:
RESOLVED that the letter from F. Amos regarding street signs, be received for
information.
MOTION CARRIED.
14.2 Unmet Funding Commitments
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that item 14.2 Unmet Funding Commitments, be referred to the 2017 budget
deliberations for discussion.
MOTION CARRIED.
15. General Correspondence
15.1 Port City Water Partners Letter re The City of Saint John Safe, Clean Drinking
Water Project
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that item 15.1 Port City Water Partners letter regarding the Safe, Clean
Drinking Water Project, be received for information.
Town of Grand Bayf Congratulations
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the letter of congratulations from the Town of Grand Bay-Westfield
Council be received for information; and further that a congratulatory letter be sent to
the municipalities of Grand Bay-Westfield, Quispamsis, Rothesay, Hampton and St.
Martins.
MOTION CARRIED.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Appointment of Commissioner Transportation and Environment Services
Moved by Deputy Mayor McAlary, seconded by Councillor Lowe:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, effective June 14, 2016, Mr. Michael Hugenholtz is hereby appointed to the
position of Commissioner, Transportation and Environment Services and that the
compensation be set at Grade B, Step 1 of the 2015 Management Professional Pay
Scale.
MOTION CARRIED.
17.2 City of Saint John Funding Applications to the Building Canada Fund, Clean Water
and Wastewater Fund and Public Transit Infrastructure
Moved by Councillor Merrithew, seconded by Councillor Reardon:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, Common Council endorse the Transit Renewal Program as the City of Saint
Councillor Sullivan and Councillor Norton indicated that they were unable to support the
funding commitment until such time as Council had an opportunity to set its priorities.
MOTION CARRIED with Councillors Norton and Sullivan voting nay.
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, Common Council endorse the Clean Wastewater and Reliable Water Program
MOTION CARRIED.
17.3 Request to send letter to Minister of Public Safety regarding Barrier-Free
Regulation
Moved by Councillor Reardon, seconded by Councillor MacKenzie:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, Common Council send the submitted letter to the Minister of Public Safety.
MOTION CARRIED.
17.4 Continued Involvement in the Federation of Canadian Municipalities (FCM)
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, the City M
participate in the Federation of Canadian Municipalities (FCM) committee structure until
such time as the Nominating Committee has an opportunity to make a final
recommendation on the identified representative of Council.
MOTION CARRIED.
17.5 Cancellation and Rescheduling of Committee of the Whole special meeting
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, the special closed session meeting of Committee of the Whole scheduled for
thndth
June 15, 2016 be rescheduled to June 22, 2016 at 4:30 pm in the Ludlow Room, 8
Floor City Hall, to discuss a financial matter.
MOTION CARRIED.
17.6 Rogers Hometown Hockey Letter of Intent
Moved by Councillor Sullivan, seconded by Councillor Norton:
RESOLVED that as recommended by the Committee of the Whole, having met on June
13, 2016, Common Council approve the signing of the letter of intent, submitted to the
th
Committee of the Whole at its meeting of June 13, 2016, with the Rogers Hometown
Hockey Tour to ensure Saint John will be eligible to be selected as a host community on
the 2016-2017 tour; and further, that the City Manager be directed to obtain from
MOTION CARRIED.
18. Adjournment
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the meeting of Common Council held on June 13, 2016 be adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 9:50 p.m.
Mayor / maire
Common Clerk / greffier communal
COUNCIL REPORT
M&C No. 2016-174
Report Date June 21, 2016
Meeting DateJune 27, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed Temporary Placement of a Mini-Home
2517 Lorneville Road
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Kristen Flood Jacqueline Hamilton Jeff Trail
RECOMMENDATION
That Common Council, pursuant to Section 27 of the Mobile Home Parks By-law,
permit a mobile / mini home to be situated on the properties located at 2571
Lorneville Road for a temporary period of one year.
EXECUTIVE SUMMARY
The purpose of this report is to recommend Common Council approve the
temporary placement of a mobile / mini home on the subject site to allow the
ğƦƦƌźĭğƓƷƭ ĻƌķĻƩƌǤ ƒƚƷŷĻƩ Ʒƚ ĭƚƓƷźƓǒĻ ƩĻƭźķźƓŭ ƷŷĻƩĻ͵ /ƚǒƓĭźƌ ƦƩĻǝźƚǒƭƌǤ
approved the temporary placement of the mobile / mini home on the site in
2009 and 2015, and the applicant is now requesting Council renew the approval.
Staff recommend the request be approved. In the future, these proposals will be
accommodated through a Zoning By-law amendment that will allow garden
ƭǒźƷĻƭ ƚǒƷƭźķĻ ƚŅ ƷŷĻ aǒƓźĭźƦğƌ tƌğƓƭ tƩźƒğƩǤ 5ĻǝĻƌƚƦƒĻƓƷ !ƩĻğ͵
PREVIOUS RESOLUTION
In 2009, Common Council granted a request to permit a mobile / mini home to
be situated the property located at 2571 Lorneville Road for a temporary period
of one year. The placement of the mobile / mini home on the site was to provide
ğĭĭƚƒƒƚķğƷźƚƓ ŅƚƩ ƷŷĻ ƦƩƚƦĻƩƷǤ ƚǞƓĻƩƭ ĻƌķĻƩƌǤ ƒƚƷŷĻƩ-in-law, who ceased to
occupy the dwelling unit shortly after the structure was placed on-site. The
temporary approval was allowed to lapse and the structure was not removed
from the property.
-2-
In 2015, Common Council renewed the approval for a temporary period of one
year in response to a request to provide accommodation for the property
ƚǞƓĻƩƭ ƒother, who was diagnosed with a medical condition requiring a level
of supervisory care.
The applicant is now seeking to renew the approval, as the temporary one-year
period approved by Council in 2015 will expire shortly. If approved, the mini
home woulķ ĭƚƓƷźƓǒĻ Ʒƚ ĬĻ ƚĭĭǒƦźĻķ ĬǤ ƷŷĻ ƦƩƚƦĻƩƷǤ ƚǞƓĻƩƭ ƒƚƷŷĻƩ.
STRATEGIC ALIGNMENT
N/A
REPORT
Proposal
Our office has received a building permit application seeking to renew approval
of the temporary placement of a mobile / mini home on the subject site. If
granted, the renewal would allow the mobile / mini homes to remain for another
twelve-month period.
Discussion
Typically, the Zoning By-law would regulate in which areas of the City mobile /
mini homes are permitted. However, provision 188(2)(b) of theMunicipalities
Act authorizes Common Council to include a provision in its Mobile Home Parks
By-law allowing the placement of a mobile / mini home for a temporary period
not exceeding one year regardless of whether or not a mobile / mini home is a
permitted use under the Zoning By-law. At the expiry of this one year period, the
removal of the mobile / mini home is required.
LƷ ŷğƭ ĬĻĻƓ /ƚƒƒƚƓ /ƚǒƓĭźƌƭ ƦƩğĭƷźĭĻ Ʒƚ ĭƚƓƭźķĻƩ ƷŷĻƭĻ ƩĻƨǒĻƭƷƭ ƚƓ ğ
compassionate basis. Previous applications have involvedthe health of a family
member, economic hardship, or a temporary approval so that a conventional
home could be constructed in the future. Renewals have been granted in a
number of cases allowing the mobile / mini home to remain for many years.
The subject site is located in the Rural Residential (RR) zone, in which only
existing mobile / mini-homes are permitted. In 2015 Common Council approved
the temporary placement of a mini-home on the subject site. The original
application in 2009 had been to provide accommodation for the property
ƚǞƓĻƩƭ ĻƌķĻƩƌǤ ƒƚƷŷĻƩ-in-law, who ceased to occupy the dwelling unit shortly
after the structure was placed on-site. The temporary approval was allowed to
lapse and the structure was not removed from the property. The applicant is
now seeking to renew the approval, as the temporary one-year period approved
by Council in 2015 will expire shortly. If approved, the mini home would continue
-3-
Ʒƚ ĬĻ ƚĭĭǒƦźĻķ ĬǤ ƷŷĻ ƦƩƚƦĻƩƷǤ ƚǞƓĻƩƭ ƒƚƷŷĻƩͲ Ǟŷƚ ŷğƭ ĬĻĻƓ ķźğŭƓƚƭĻķ ǞźƷŷ ğ
medical condition requiring a level of supervisory care.
The mini home is situated in the northeast corner of the property and is set back
approximately 40 metres from Lorneville Road. There is some screening
vegetation, although the mini home is visible from the street. However, the
building has been well maintained and the visual impact is somewhat reduced
due to the combination of its linear setback from the public street coupled with
the fact that it sits atop a small plateau.
Letters have been sent to all landowners within 100 metres (300 feet) of the
subject properties concerning this matter.
Conclusion
Based on the above analysis, Staff recommend Common Council allow a mobile /
mini home on the subject site for a subsequent one-year period. The mobile /
mini home continues to serve its intended purpose and, notwithstanding some
gaps in the permit history, the proposed renewal would be consistent with past
practice.
Going forward, mobile / mini homes will be permitted as garden suites subject to
certain requirements as proposed in an upcoming administrative amendment to
the Zoning By-law. A garden suite is a secondary building, separate and apart
from the main dwelling, which is allowed to contain a dwelling unit. Presently,
the Zoning By-law permits gardeƓ ƭǒźƷĻƭ ǞźƷŷźƓ ƷŷĻ aǒƓźĭźƦğƌ tƌğƓƭ tƩźƒğƩǤ
Development Area (PDA). However, Council has directed Staff to amend the
Zoning By-law to allow garden suites in all residential zones, not just within the
PDA. Allowing garden suites outside the PDA will eliminate the need to bring
these items to Council.
SERVICE AND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Building Inspection has no concerns with this request.
Infrastructure Development has no objection to the proposed placement of a
mini-home at 2517 Lorneville Road.
It is assumed from the application that there will not be any changes to the
location or size of the existing driveway access; if any changes are proposed
Infrastructure Development must be contacted for further review and comment.
-4-
The Saint John Fire Department has no objections to the renewal of this
application.
ATTACHMENTS
Map 1: Site Location
Map 2: Municipal Plan
Map 3: Zoning
Map 4: Aerial Photography
Map 5: Site Photography
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M&C No. 2016-166
Report Date June 07, 2016
Meeting Date May 30, 2016
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
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Dğƭ ЋЉЊЏΏЏБЊЉЉЊ
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This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
James Margaris Brent McGovern Jeff Trail
Kendall Mason
RECOMMENDATION
It is recommended that the tenders for the establishment of supply agreements
for chemicals used to treat the City's potable water supply be awarded to the
lowest bidder, UBA Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for
Chlorine Gas.
EXECUTIVE SUMMARY
for the award of the
supply of Sodium Hypochlorite and Chlorine gas needed for the disinfection of
the City water supply. Over the years the City has had supply agreements with
various chemical suppliers for the procurement of these vital chemicals. Having
these agreements in place guarantees pricing for improved budget planning and
enhances the efficiency of the procurement process when materials need to be
purchased.
Public tender calls for the supply of Sodium Hypochlorite and Chlorine gas were
issued on May 10, 2016, and closed on June 1, 2016. Results indicate that UBA
had the lowest compliant bid for Sodium Hypochlorite while Brenntag was the
only supplier to submit a bid for Chlorine gas.
- 2 -
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
service delivery while supporting
drinking water.
REPORT
Sodium Hypochlorite
Sodium Hypochlorite is used for chlorination in the Water Treatment process.
Chlorination is a method of water disinfection to allow for consumption as
drinking water. Its purpose is to prevent the spread of waterborne diseases by
killing any pathogens that may be present in the water supply or distribution
system. Sodium Hypochlorite is used at the Spruce Lake Water treatment
facility, Harborview Subdivision Wells and at various storage tanks and pumping
stations around the city.
For clarification purposes, two options for product concentrations were
requested as a requirement of this tender; up to 24 Tonne shipments of 15%
product concentration and/or up to 30 Tonne shipments of 12% product
concentration.
Staff calculated the bids on the basis of cost for each concentration (cost/kg of
active Chlorine), it was confirmed that the lowest compliant bid was offered by
UBA. Inc. as indicated on the summary below.
Chlorine Gas
Chlorine gas is also used for chlorination in the City of Saint John Water
Treatment process. The 2000 lb. cylinders are used solely at the Latimer Lake
Water Treatment Facility.
Brenntag Canada Inc. was the only company who chose to submit a tender for
Chlorine Gas. The tender submission was reviewed by staff and was found to be
complete in all regards.
- 3 -
SERVICE AND FINANCIAL OUTCOMES
that the City will spend approximately $56,000 to purchase bulk Sodium
Hypochlorite and $276,000 to purchase Chlorine Gas.
These are planned expenditures and as such funds are provided in the annual
Utility Operating Budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
MATERIALS MANAGEMENT:
Public tender calls for the supply of Sodium Hypochlorite and Chlorine Gas were
issued on Tuesday, May 10, 2016 and closed on 2:30 PM Atlantic Standard time,
Wednesday, June 1, 2016.
Three (3) companies responded to the tender call of Sodium Hypochlorite and
only one (1) company responded to the tender call of Chlorine Gas by submitting
bids. The results are as follows (excluding HST):
{ƚķźǒƒ IǤƦƚĭŷƌƚƩźƷĻʹ
CLEARTECH
UBA INC. LAVO INC. INDUSTRIES
INC.
OPTION A
IN BULK
SHIPMENTS OF
$ 0.2511/kg $ 0.2950/L $ 0.245/kg $ 0.299/L $ 0.66/L
UP TO 30 TONNES
NIL.
(25,000 L)
1.175 S.G 1.175 S.G. 1.175 S.G. 1.175 S.G. 1.173 S.G.
PLEASE INDICATE
SPECIFIC
GRAVITY
OPTION B
IN BULK
SHIPMENTS OF
$ 0.3072/kg $ 0.3730/L $ 0.315/kg $ 0.38/L
UP TO 24 TONNES
NIL. NIL.
(20,000 L)
1.214 S.G. 1.214 S.G. 1.205 S.G. 1.205 S.G.
PLEASE STATE
SPECIFIC
GRAVITY
- 4 -
/ŷƌƚƩźƓĻ Dğƭʹ
BRENNTAG
CANADA INC.
ITEM DESCRIPTION UNIT PRICE
TONNES CHLORINE IN 900 KG (2000 LB) CONTAINERS. UNIT PRICE TO
BE FOB OFF-LOADED AT THE TREATMENT PLANT(S) AND SHALL INCLUDE $ 1.89/kg
1 A
RETURN OF EMPTY CONTAINERS INCLUDING ALL ASSOCIATED SHIPPING
COSTS $ 1714.61/cyl
1 B REFUNDABLE DEPOSIT PER CONTAINER $ 2750.00
2 ADAPTERS $ 45.00
3 WASHERS N/C
4 YOKE $ 69.00
5 WRENCHES $ 48.00
Staff of Materials Management have reviewed both of these tenders and have
found them to be complete and formal in every regard. Staff believes that the
low tenderers, UBA Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for
Chlorine Gas have the necessary resources and expertise to perform the work,
and recommend acceptance of their tenders.
Materials Management support the recommendation being put forth.
ATTACHMENTS
N/A
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M&C No. 2016-172
Report Date June 20, 2016
Meeting Date June 27, 2016
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed Public Hearing Date 1435 Manawagonish Road and
80-120 McDonald Street
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Mark Reade Jacqueline Hamilton Jeff Trail
RECOMMENDATION
That Common Council schedule the public hearings for the rezoning applications
of Galbraith Construction Ltd., on behalf of Seacoast Motel Ltd. (1435
Manawagonish Road) and Crombie Developments Ltd. (80-120 McDonald Street)
for Monday, August 8, 2016 at 6:30 p.m. in the Council Chamber, and refer the
applications to the Planning Advisory Committee for a report and
recommendation.
EXECUTIVE SUMMARY
The purpose of this report is to advise Common Council of the rezoning and
Section 39 amendment applications received and to recommend an appropriate
public hearing date. The next available public hearing date is Monday, August 8,
2016.
PREVIOUS RESOLUTION
At its meeting of August 3, 2004, Common Council resolved that:
1. the Commissioner of Planning and Development receive all applications
for amendments to the Zoning By-law and Section 39 resolutions/
agreements and proceed to prepare the required advertisements; and
2. when applications are received a report will be prepared recommending
the appropriate resolution setting the time and place for public hearings
and be referred to the Planning Advisory Committee as required by the
Community Planning Act.
- 2 -
STRATEGIC ALIGNMENT
facilitate investment and development in Saint John while maintaining City
standards that align with Plan
rezoning and Section 39 amendments is a requirement of the Community
Planning Act.
REPORT
indicates the rezoning and Section 39 amendment applications received and
recommends an appropriate public hearing date. Details of the applications are
s office and will form part of the documentation
at the public hearings.
The following applications have been received:
Name of Location Existing Proposed Reason
Applicant Zone Zone
Galbraith 1435 Corridor Low Rise To permit the
Construction Ltd. Manawagonish Commercial Residential construction of five
on behalf of Road (CC) (RL) townhouse units.
Seacoast Motel
Ltd.
Crombie 80-120 McDonald Business Park General To permit a drive
Developments Street Commercial Commercial through restaurant
Ltd. (CBP) (CG) on a portion of the
site.
SERVICE AND FINANCIAL OUTCOMES
The scheduling of the public hearing and referral to the Planning Advisory
Committee satisfies the legislative and service requirements as mandated by the
Community Planning Service.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Not applicable.
ATTACHMENTS
None.
COUNCIL REPORT
2016-173
M&C No.
June 20, 2016
Report Date
June 27, 2016
Meeting Date
Service Area Corporate Services
Human Resources
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: RFP No. 2016-092001P Employee and Family Assistance Program
(EFAP)
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Stephanie Walsh Neil Jacobsen Jeff Trail
RECOMMENDATION
It is recommended that:
1) the proposal for the establishment of a three-year contract for the
provision of an Employee and Family Assistance Program (EFAP) as
submitted by Manulife Financial at an estimated annual cost of
$35,101.44/plus tax, be accepted;
2) two (2) additional one (1) year extensions, to be exercised upon mutual
agreement between the City and Manulife Financial, be included; and
3) the Mayor and Common Clerk be authorized to execute the necessary
contract documents.
EXECUTIVE SUMMARY
The aim of the RFP process is to provide the City of Saint John and its employees
with high quality cost-effective EFAP Services. The Saint John Police Force and its
employs EFAP Program, and
accordingly, join in this proposal. After a thorough analysis of available options,
the EFAP Evaluation Committee identified Manulife Financial as the proponent
which best met defined requirements, while providing significant and
differentiating value-added service within their proposal.
- 2 -
PREVIOUS RESOLUTION
None
STRATEGIC ALIGNMENT
This proposal, and the provision of EFAP Services generally, is aligned with
Advance SJ
Responsible Service Delivery, Continuous Improvement, and a Healthy and
Supportive Workplace. It further serves our Strategic Directions in terms of
SERVICE AND FINANCIAL OUTCOMES
The recommendation provides, first of all, a single-source EFAP Solution that not
only represents the lowest cost among all proponents, but also provides the best
service quality to our employees. Manulife offers the EFAP of Homewood Human
Brand, enabling the City to fully leverage the joint benefits in this collaboration
of financial strength and service expertise.
Secondly, the proposal is forward looking. For example, the provision of Trauma
Care as an insured benefit extends the reach of the program in mitigation of the
effects of traumatic events on employees as well as on our services, while
strengthening the due diligence posture of the organization.
Finally, the single-source contract negotiated with Manulife Financial in 2011
provided costing based on an insured charge per employee ($2.31 per employee
per month). This rate was fixed over the life of the contract, resulting in average
program expenditures of $24,000 over each of the last four years. Previously,
the costs of the EFAP were significantly higher, $125,000 in 2010, for example.
The proposed costing of $35,101 ($3.52 per employee per month) incorporates
n experience over the life of the previous
contract, as well as inflation in service delivery costs over that period.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Materials Management facilitated the Request for Proposal (RFP) process to
solicit proposals for an EFAP.
As such, an RFP closed on Thursday, March 10, 2016, with five (5) companies
choosing to submit proposals as follows:
- 3 -
1) Gentle Path Counselling Services Saint John, NB
2) Morneau Sheppell Toronto, ON
3) FSEAP Saint John Saint John, NB
4) Manulife Financial Halifax, NS
5) Aspiria Corp. Markham, ON
Proposals received were to address a number of items of significant importance
Resources Department, including but not limited to:
Counseling Services to assist with those various personal issues that may
ity to cope with daily stresses
Specific Counselor Requirements (i.e. educational levels achieved,
professional licensure(s) held, professional insurance held, etc.)
Crisis Management (i.e. on-site support for employees following
traumatic events)
Accessibility to the EFAP Provider (i.e. 24--
number, etc.)
Privacy and Confidentiality
Statistical Reporting (i.e. confidential quarterly reporting on EAP services
accessed and any trends in usage)
EFAP Communication and Implementation Plan (i.e. steps vendor will
take to assi-s new program)
Value-Added Services (i.e. online services, health and wellness
newsletters, training, workshops, etc.)
ommittee, consisting of representatives from the
four bargaining units and Management Non-Union staff of the City and Saint
John Police Force, along with staff of Materials Management and Human
Resources formed the basis of the Proposal Evaluation Committee. This group
was tasked with the role of reviewing each submission against the proposal
evaluation criteria as defined in the RFP document. These criteria consisted of
the following;
Quality and completeness of the submission
Qualifications/Experience of Firm
Counselling Services Provided
Counsellor Requirements and Credentials
Accessibility and Referrals
Crisis Management
Statistical Reporting
EFAP Communication and Implementation
Value-Added Services
Cost
- 4 -
Also in accordance with the Committee members
technical merits. Following this, the Committee met as a group to discuss the
proposals and to review the scores and resulting rankings. Following this step,
the financial proposals were opened, evaluated and factored into the scoring.
Upon completion of this step, the Committee opted to exercise its right to short
list the proposals and invited three (3) proponents to meet with the group to
provide an oral presentation of their bid and to address specific questions.
At the conclusion of this extensive evaluation process, the Committee
unanimously recommended the proposal submitted by Manulife Financial. Their
bid scored the highest technically, clearly demonstrating that Manulife is in the
best position to meet and exceed the City of Saint
Additionally, their financial proposal represents the lowest cost solution to the
City of Saint John.
Materials Management support the recommendation being put forth.
ATTACHMENTS
None
6:00 p.m. Open Session
Presentation to Council
June 27, 2016
COMMISSIONERS
Marie Mullin, Chair, Nicole Paquet, Vice Chair, Jennifer
-
Carhart, Secretary, Brian Boudreau and Michael Haycox
Anne
SAINT JOHN BOARD OF POLICE
The Saint John Board of Police Commissioners is the governance authority for the Police Force. The role of the Board is to establish a vision and actionable objectives for the community,
to provide oversight (including complaints) and to ensure accountability in the application of Police resources to accomplish the objectives.
Mandate
Police Act
Functions
The Saint John Board of Police Commissioners has a responsibility under the accordingly, so the municipality can budget the necessary money. In determining what constitutes an adequate
police force, the Board (in consultation with the Chief of Police) has established priorities and objectives.
Primary
2019
January 11,
2017
2017
May 25, 2018
-
June 23, 2017
Aug. 18,
-
-
January 12, 2016
June 23, 2014 July 21, 2014 to July 21,
Aug. 18, 2014
---
Appointed by Common Council on June 23, 2014 for a three year term Appointed by Common Council on July 21, 2014 for a three year term Appointed by Common Council on Aug. 18, 2014 for
a three year term Appointed by the Minister of Public Safety for a three year term effective May 25, 2015 Appointed by Common Council on January 11, 2016 for a three year term
of Board Members
Haycox
Mullin
(Mike)
Marie
-
Nicole PaquetJennifer CarhartBrian BoudreauAnneMichael
Names
Appointments Saint John Board of Police Commissioners The Saint John Board of Police Commissioners comprises seven members. Six members are appointed by Common Council. Two of these
may also be members of Common Council. The seventh member is appointed by the Minister of Public Safety.
The Annual Budget for the Saint John Police force is $24,219,759 and is expected to be on budget for 2016 The projected 2016 revenue stream is $700,000 The 2016 City of Saint John Subsidy
is $23,519,759 The number of staff include 147 Police and 29 civilians
Financial / Employee Information
:
Street Crime UnitEmergency Tactical ServicesFundy Integrated Intelligence Unit
1.2.3.
Collaborative Integration
Emerging Issues Mapping; Radio System; Automatic Vehicle Locater; Syrian Refugees; Contract Negotiations; Mental Health & Wellness of Members; Road to Mental Readiness; Carleton University
Research Study; Police Cloud (cloud computing); Police Service Collaboration.
Commander
-
Public OrderUse of ForceMental HealthImmediate Action Rapid DeploymentMental Health Collaboration with UNBE and R IIIMedia Solve
Training
Recent Accomplishments 1.2.3.4.5.6.7.
Mental Health Services
Continued Service DeliveryPolygraphistCollaborating with Horizion Health Critical Incident CommanderCrisis NegotiatorsPotential Civic Disobedience / Protests
2016 Continuous Improvement
Crime ReductionEmergency ResponseLaw EnforcementVictim ServicesPublic Order
High Level 2016 Performance / Service Objectives
and social cost based on the
victims
The Saint John Police Force Intelligence Led Policing program was introduced in 2009, with a primary focus on crime reductionThe SJPF research on Crime Reduction Economics indicated
a 2010 significant net benefit to Intelligence Led Policing (ILP) focus on break and enters aloneSince 2009 Saint John has benefitted from sustained reductions in the occurrence of
crime types that are the focus of ILP initiatives. These reductions are above and beyond the general pattern of reduced crime nationally and provincially.
Crime Reduction
YTD Performance / Service Targets 1.2.3.
party with
rd
Economy process
The reduction in number of phone
Contracted services out to 3
Realized savings in vehicle replacement costs,
year as no accurate data is available in the City Fleet
Efficiency
-
to
-
ystem on total kms for Police fleet to calculate and compare fuel
S
This reduction for fuel expense can be associated with the change with
:
Serving of Summons estimated annual savings of $75k;Reduction in Telephone Costs lines and wireless devices has generated annual savings of $25k;Reduction in Fleet maintenance and fuel.
Fuel is down by $25k per year NOTE fuel prices from yearManagement consumption rates from one year to another
a.b.c.
Effectiveness improvement metrics
YTD Performance / Service Targets
aways for
-
latest project
negotiated increases
-
ake
T
several years, we have managed within our
The Saint John Board of Police Commissioners is focused on providing excellent service to our citizens in order to ensure they are safe and feel safe, which will also provide the right
environment to drive economic growth in our city. We continue to be very focused on driving efficiencies, through planning, collaboration and strong management practices.
focused on continuous improvement and finding efficiencies. Over the past budget and cut costs to offset contractto wage rates as well as overtime due to not being staffed at full complement.
Summary of Primary Common Council
2016 ABC Written Submission
SAINT JOHN BOARD OF POLICE COMMISSIONERS
The Saint John Board of Police Commissioners is the governance authority for the Police
Mandate
Force. The role of the Board is to establish a vision and actionable objectives for the
community, to provide oversight (including complaints) and to ensure accountability in the
application of Police resources to accomplish the objectives.
The Saint John Board of Police Commissioners has a responsibility under the Police Act to
Primary Functions
accordingly, so the municipality can budget the necessary money. In determining what
constitutes an adequate police force, the Board (in consultation with the Chief of Police)
has established priorities and objectives.
The Saint John Board of Police Commissioners comprises seven members. Six members are
Name of Board
appointed by Common Council. Two of these may also be members of Common Council.
Members
The seventh member is appointed by the Minister of Public Safety.
Nicole Paquet Appointed by Common Council on June 23, 2014
for a three year term - June 23, 2014 - June 23, 2017
Jennifer Carhart Appointed by Common Council on July 21, 2014 for
a three year term - July 21, 2014 - July 21, 2017
Brian Boudreau Appointed by Common Council on Aug. 18, 2014
for a three year term - Aug.18, 2014 - Aug. 18, 2017
Anne Marie Mullin Appointed by the Minister of Public Safety - letter
dated May 25, 2015 - three year term effective May
25, 2015 - May 25, 2018
Mike Haycox Appointed by Common Council on Jan. 11, 2016 for
a three year term Jan. 12, 2016 Jan. 11, 2019.
147 police / 29 civilians
# of Staff
$23,519,759
2016 CoSJ Subsidy
$700,000
Projected 2016
revenue streams
Continued Service Delivery Polygraphist; Collaborating with Horizon Health Mental
2016 continuous
Health Services; Critical Incident Commander; Crisis Negotiators; Potential Civic
improvement
Disobedience / Protests.
$24,219,759
Annual Budget
The Saint John Police Force is expected to be on Budget for 2016.
Response to YTD
Actuals
Crime Reduction
High-Level 2016
Emergency Response
Performance/Service
Law Enforcement
Objectives
Victim Services
Public Order
Crime Reduction;
YTD Performance/
Effectiveness Efficiency Economy process improvement metrics.
Service Targets
Training
Recent
Public Order;
accomplishments
Use of Force;
Mental Health;
Immediate Action Rapid Deployment;
Mental Health Collaboration with UNB;
E and R III
Media Solve - Commander
Collaborative Integration
Emerging Issues
1. Street Crime Unit
2. Emergency Tactical Services
3. Fundy Integrated Intelligence Unit
Mapping; Radio System; Automatic Vehicle Locater; Syrian Refugees; Contract
Negotiations; Mental Health & Wellness of Members; Road to Mental Readiness;
Carleton University Research Study; Police Cloud (cloud computing); Police Service
Collaboration.
The Saint John Board of Police Commissioners is focused on providing excellent service to
Summary of primary
our citizens in order to ensure they are safe and feel safe, which will also provide the right
take-aways for
environment to drive economic growth in our city. We are also very focused on driving
Common Council
efficiencies, through planning, collaboration and strong management practices.
Attachments Saint John Board of Police Commissioners
Skills Matrix
May, 2016
3 1 1 1 1
MULLINPAQUETCARHARTBOUDREAUHAYCOX
Current term expiry May 25 June 23 July 21 August 18 January
2018 2017 2017 2017 11 2019
Legal
Financial X X X X
Understanding of X X X X X
Governance
Communications X X X X X
Organizational X X X X X
Effectiveness
Knowledge of policing X X
Leadership X X X X X
Technology X
Business Efficiencies X X X
Mental Health X X
Knowledge
Composition of the Board (7 members)
1. Six Members appointed by Saint John Common Council;
2. Two of these may be members of Council;
3. Appointed by the Minister of Public Safety.
Terms are up to 4 years with maximum of 10 years consecutive service.
1
Law Update
-
City of Saint John Taxi Advisory Committee
Taxicab By
2
Transition to Meters
st
Law Review Committee
-
Agenda
Law Enforcement Officer
-
May 31
Law Enforcement and Inspection (SJ
-
Role of ByUpdate Role and Mandate of CommitteeRecommendations
a)a)b)a)b)
Background (City Staff) Taxi ByPolice Force)Taxi Advisory Committee Update (Chair)
1.2.3.
3
12):
-
Background
Advisory Committee brought a number of
Taxi
Inconsistent and unfair cab faresToo many cabs in the CityTourist/user complaints re: overcharging, lack of knowledgeSafety concerns re: insufficient background check requirementsVehicles
are old, unsafe, deteriorated, poor condition
-
law (Number M
-
2010 concerns to Council By
-
By
, insurance
4
Background
law Review Committee was formed
-
Taxi Advisory Committee5 Stakeholder sessions plus Council meetings/updates Offences, driving record, training, vehicle Fares, standard rates
Comprehensive consultation processBest practice research of municipalities across CanadaPublic SafetyFair and Reasonable Rates
approved reflecting reforms
1.2.Two main objectives:1.2.
Taxicab By Reform Recommendations adopted by Council and law
5
2015
Advisory Committee to review metered rates
June
-
law, based on review of rates across Canada
-
Background
required for all routes, in all taxicabsset in byimplemented gradually over a four year period
Meters Standardized ratesVehicle age not to exceed 7 years
Transition date of May 31, 2016 for metersOpportunity for Taxi prior to May 2016Taxicab Advisory Committee to develop training program prior to May 2016
1.2.3.
law Adoption
-
Main reforms: By
Force
.
.
law
-
by
3261 for more
-
648
6
information.
s/lawenforcement/trafficunit/taxiinspector.aspx
more information or to contact the Taxi Inspector visit:
Taxi Inspector is responsible to ensure that drivers and their vehicles operate within the rules set out by the
For
Inspection & Enforcement
The
The
The Taxi Inspector is a member of the Saint John Police
http://www.saintjohn.ca/en/home/cityhall/publicsafety/police/service
, calibrated meters
st
7
Vehicle safety and licencing requirements Effective midnight May 31must be installed in all cabs Meters must be operational, running and visible when the cab is in service
Current Focus of Taxi Inspector:
Inspection & Enforcement
8
law
-
Cabs have been inspected
ͶͶͽ
(New or Used)
st
The meters approved by the City of Saint John are CentrodyneMeters must be calibrated and sealed by the Taxi InspectorAs of June 21(calibrated and sealed meters)
Inspection & Enforcement
Highlights > May 31, 2016 Transition to Meters:
,
Taxicab
Council
.
and Educational
"
industry
service to the public
to Common
statutes relevant to the
;
the Taxicab
9
and other
respecting Schedule "B
and encourage
;
laws
-
Taxicab industry
make recommendations
.
, and the interests of
changes to by
, including changes
problems in the
setting of license feesrole of the Taxicab industry;
:
the the any possible industryRequirements
Ralph Holyoke
Taxi Advisory Committee
:
a)b)c)d)
Committee shall promote Committee may
Chair The professionalism The respecting
and
;
of seven (7)
10
Officio);
-
citizens who are not involved in the Taxicab industry and have
member of Common Council of the City of Saint John; member appointed from the Hospitality / Business
Taxicab Inspector (ex
the two not been involved in it during the five years prior to their appointment; one one one one one Community.
Taxi Advisory Committee
The Taxi Advisory Committee consists members appointed by Common Council and consists of:
the new meter rates
some charging
11
law and metered fares the industry was not
-
the former zone rates,
While close to one year was provided to prepare for the transition to the amended Taxicab byready and this resulted in much confusion for the drivers and the public.Meters have been
installed in approximately 120 cars and are required to be turned on but there is no uniformity with some companies charging and others the lower of the two. There remains a lack of
consistency in how taxi customers are being treated in the City of Saint John.
Taxi Advisory Committee
Observations:
the
and
haul and
appear to be a
structure is not
the company owners and
There does
with respect to short
.
st
proposed fare
12
Taxi Advisory Committee by
The concerns of the taxi industry are overly high fare increases imbalance in the current fare structure long haul trips. These concerns along with a proposed new fare structure were
presented to the Taxi Association members on June 21workable solution although the supported by the entire industry.
Taxi Advisory Committee
Observations (continued):
Sept 2016.
continue to provide
Taxi Advisory Committee is
identified a number of issues in
13
to Council by late
and that changes take time and due
law that are problematic and will be working to
-
Council,
The Taxi Advisory Committee will
.
Taxi Advisory Committee has
Much needs to be done to create cooperation with the Taxi industry and an understanding the their voice to process. leadership in gathering industry, stakeholder and public feedback
The the current byprovide recommendations
Taxi Advisory Committee
Next Steps: 1.2.
.
14
cooperation with the Taxi industry, the City, and Saint John
In Police Force the Taxi Advisory Committee will finalize plans for a permanent annual taxi industry training program. In cooperation with the City, Province and Saint John Police Force
the Taxi Advisory Committee will streamline the licensing process for new and returning taxi operators
Taxi Advisory Committee
Next Steps (continued): 3.4.
-
be to increase slightly
will
other rates remain the same.
and decrease significantly the
km)
change
15
2.7
is recommending an immediate
km). All
2.7
(under
Committee
the proposed rate
longer runs (over
12).
-
Taxi Advisory
Taxi Advisory Committee
Immediate Recommendation: The revision law (M The effect of the fares on short runs fares on
($0.074) for every
)
16
Cents ($0.11) for every 67 meters of travel
Structure
Dollars ($3.00) for the first 67 meters of travel
Dollars ($5.00) for the first 67 meters of travel
: Eleven : Seven and Four Tenths Cents
Three Five
Structure
: :
New Rate
&¤¤
Rate
)¨³¨ « (67 meters = 1/24 mile) $¨²³ ¢¤ 2 ³¤following the Initial Fee (this amounts to One Dollar and Sixty Four Cents ($1.64) per kilometre of travel )¨³¨ « &¤¤(67 meters = 1/24
mile) $¨²³ ¢¤ 2 ³¤67 meters of travel following the Initial Fee (this amounts to One Dollar and Ten Cents ($1.10) per kilometre of travel)
Taxi Advisory Committee
Current Proposed
17
Questions?
City of Saint John Taxi Advisory Committee
To The Mayor and the Council,
City of Saint John,
Saint John.
Dated June 21, 2016
Sir,
We held a meeting of all the taxi-stand owners and
leaders representing all the private owners and drivers
association
turned out to be very cordial and friendly meeting. Out of five
meter tested fares all of them agreed to one fare which is fair
to the customers as well as to the industry.
Today we all had meeting with the Taxi Advisory
Committee to discuss the new fare for the consideration and to
be enacted in the by-law. But at this point my humble request is
to you, sir to grant a special permission to all the taxi-stands
to recalibrate the new fare into the meters and taxi inspector
be kind enough to reseal them as soon as possible so that
industry can be normalized.
With sanguine hopes,
Yours Truly,
PAUL Ram
849-8611
BY-LAW NO. M-12 ARRÊTÉ NO M-12
A Law to Amend A By-law respecting the Arrêté portant
Regulation and Licensing of Owners and réglementation des activités des propriétaires et
Operators of Taxicabs in the City of Saint John exploitants de voitures-
permis aux propriétaires et exploitants de taxis
dans The City of Saint John
Be it enacted by the Common Council of Le conseil communal de The City of Saint
The City of Saint John as follows: John décrète ce qui suit :
A By-law of The City of Saint John Par les présente
entitled "A By-law respecting the Regulation and Saint John intitulé «
Licensing of Owners and Operators of Taxicabs in des activités des propriétaires et exploitants de
nd
the City of Saint John", enacted on the 22 day of voitures-
June, A.D. 2015, is hereby amended as follows: propriétaires et exploitants de taxis dans The City
of Saint John », décrété le 22 juin 2015, est modifié
comme suit:
1. amended by deleting the 1. nnexe « B » est modifié par la
Three Dollars ($3.00) suppression des mots : « Tarif de départ:
for the first 67 meters of travel (67 meters Trois dollars (3 $) pour les premiers 67
= 1/24 mile)mètres du trajet. (67 mètres = 1/24 mile) »
: Five Dollars ($5.00) for et leur remplacement par les mots
the first 67 meters of travel (67 meters = suivants : « Tarif de départ: Cinq dollars (5
1/24 mile)d by further deleting the $) pour les premiers 67 mètres du trajet.
Eleven Cents (67 mètres = 1/24 mile) »; et également par
($0.11) for every 67 meters of travel la suppression des mots: « Tarif selon la
following the Initial Fee (this amounts to distance parcourue: Onze cents (0,11 $)
One Dollar and Sixty Four Cents ($1.64) pour chaque 67 mètres du trajet parcourus
per kilometre of travel)suivant le tarif de départ (ceci équivaut à
: Seven un dollar et soixante-quatre cents (1,64 $)
and Fourth-Tenths of One Cent ($0.074) par kilomètre parcouru) » et leur
for every 67 meters of travel following the remplacement par les mots : « Tarif selon
Initial Fee (this amounts to One Dollar and la distance parcourue: Sept et quatre
Ten Cents ($1.10) per kilometre of travel). dixièmes de cent (0,074 $) pour chaque 67
mètres du trajet parcourus suivant le tarif
de départ (ceci équivaut à un dollar et dix
cents (1,10 $) par kilomètre parcouru). »
2. The amendments identified herein shall 2.
take effect on the ____ day of entreront en vigueur le __ août, 2016.
___________, 2016.
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a fait
has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté
City to be affixed to this by-law the day le 2016, avec les signatures
of , A.D. 2016 signed by: suivantes :
_______________________________________
Mayor /Maire
______________________________________
Common Clerk/greffier communal
First Reading - Première lecture -
Second Reading - Deuxième lecture -
Third Reading - Troisième lecture -
COUNCIL REPORT
M&C No. 2016-167
Report Date June 15, 2016
Meeting Date June 27, 2016
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Safe Clean Drinking Water Project Local Content
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Melanie Tompkins J. Brent McGovern Jeff Trail
RECOMMENDATION
That this report be received and filed.
EXECUTIVE SUMMARY
The purpose of this report is to provide a brief overview of the procurement strategy
related to local content for the SCDWP and the local content that was incorporated into
the project.
Municipalities in New Brunswick (NB) are subject to Trade Agreements between
Provincial and Federal governments that set out how public funds are to be expended,
and establish rules for open procurement practices which prevent bias based on
geographical location.
In construction contracts with a value greater than $100,000, it is against the Trade
Agreements to give preferential treatment to bidders based on their geographical
location. For this reason, when the City procured the Safe Clean Drinking Water Project
(SCDWP), it could not give preferential treatment to a consortium that had more local
content. What it could do and did do, however, was request in the RFP that each
proponent submit an Economic and Industrial Benefits Plan (EIB Plan) as part of the
ensure that the project would
generate economic and industrial benefits for the citizens and businesses of Saint John.
The City procured in a single RFP for the design and construction of all infrastructure in
the SCDWP as well as the operation of the new Eastern Water Treatment Facility. The
City contracted with one single entity, Port city Water Partners (PCWP), who is
responsible to deliver the design, construction, operation and maintenance of the
- 2 -
project within a specific timeframe and at a stated price. It is PCWP who, in turn,
procures all of the goods, services and construction required to complete all aspects of
the project, and it must do so in accordance with its EIB Plan.
Plan has to date yielded a significant amount of local
content.
PREVIOUS RESOLUTION
RESOLVED that the letter from Councillor McAlary entitled {/5t \[ƚĭğƌ ƚƩƉĻƩƭ be
referred to the City Manager to investigate with the company, Port City Water Partners,
how sub-
include if no local contractors involved, and if individual workers are being obtained
locally, and that this be public information.
STRATEGIC ALIGNMENT
The Safe Clean Drinking Water Project remains a high priority and focus as it will bring
safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil
water orders and service interruptions through the construction of sustainable
infrastructure.
REPORT
Trade Agreements
Municipalities in NB are subject to Trade Agreements between Provincial and Federal
governments the purpose of which is to reduce and eliminate, to the extent possible,
barriers to the free movement of persons, goods, services, and investment within
Canada and to establish an open, efficient, and stable domestic market. As a result, the
Trade Agreements establish rules for open procurement practices which, among other
things, prevent preferential treatment of bidders based on geographical location.
Not only do the Trade Agreement reduce the barriers to the free movement of goods,
services and investments within our country, it also drives competition. A market where
local bidders are given preferential treatment is one that prevents market competition.
In other words, if contractors know they will be given preference, they may be less
inclined to sharpen their pencil. Local preference in bidding processes consequently
could lead to higher prices for the procuring authorities.
The Trade Agreements to which the City is subject are:
Agreement on Internal Trade;
Atlantic Procurement Agreement, and;
Agreement on Procurement for NB and Quebec.
In construction contracts with a value greater than $100,000, it is against the Trade
Agreements to give preferential treatment to bidders based on their geographical
location. For this reason, when the City procured the Safe Clean Drinking Water Project,
it could not give preferential treatment to a consortium that had more local content.
- 3 -
What it could do and did do, however, was to request in the Request for Proposals (RFP)
that each proponent submit an Economic and Industrial Benefits Plan (EIB Plan) as part
of the plan was to ensure that the project would
generate economic and industrial benefits for the citizens and businesses of Saint John.
EIB Plan
The City procured in a single RFP for the design, construction and operation of the
project. The City contracted with one single entity, Port City Water Partners (PCWP),
who is responsible to deliver the design, construction, operation and maintenance of
the project by a specific date and at a stated price. It is PCWP who, in turn, procures for
all of the goods, services and construction required to complete all aspects of the
project, and it must do so in accordance with its EIB Plan and Trade Agreements to
which we are subject.
Project RFP.
Those objectives are:
1. That residents of the City and all citizens of NB have full and fair access to
employment opportunities;
2. That qualified City and NB firms have full and fair access to all business
opportunities;
3. That the project creates opportunities for the development of the City and NB
suppliers by contributing to the strengthening and diversification of the
manufacturing and service industries;
4. That the project creates opportunities for the creation and growth of businesses
in the manufacturing and service industry; and
5. That the project creates opportunities for the participation of City and NB small
businesses in supplying goods and services.
PCWP has stated in its EIB plan that it intends to meet the above noted objectives by:
1. Ensuring a full and fair opportunity for qualified local suppliers to participate in
2. Optimizing local employment and training opportunities; and
3. Maintaining and building on the positive reputation of the City of Saint John and
contributing to community acceptance and ongoing positive relations with all
stakeholders.
The approach taken by PCWP to ensure that qualified City and New Brunswick firms
have full and fair access to all business opportunities is to:
Actively encourage participation from City and New Brunswick firms;
Adopt a fair tendering process; and
Select firms based on their reputation, capabilities, capacity and value.
We requested PCWP identify
commitments. The following is the list they provided:
How PCWP is actively encouraging participation from local businesses
The SCDW Project is well known within the local Saint John and
New Brunswick business communities and hence PCWP have
received a considerable amount of interest from the market across
- 4 -
many procurement lines. Supplier interest started immediately
when PCWP were given Preferred Proponent status and has
continued strongly since. Suppliers who contact PCWP are being
offered an opportunity to participate in the project.
PCWP has teamed with its local partners FCC and Gulf Operators
who are very familiar and well connected in the Saint John and New
Brunswick construction industry. FCC and Gulf Operators bring
their local market knowledge and experience to the project, and in
particular the access and contacts they have in the local
construction industry developed and refined by them over many
years.
local Saint John people. These people have brought a significant
amount of local market construction knowledge and experience to
the team and are familiar with the Saint John and New Brunswick
business communities.
The City of Saint John and PCWP have worked closely over the
past few months promoting the project in the local media, through
site signage and with appropriate content on our respective
websites. These processes will continue throughout the project.
How is PCWP is implementing a fair tendering process
Through a tendering process utilising well defined and
documented design/construction packages for the various
procurement items.
Selecting and qualifying potential suppliers based on their
performance, capabilities, capacity and reputation.
Requesting tenders from typically between 6-8 businesses
(minimum of 3) and selecting the preferred supplier based upon
KPIs which include those relating to safety, quality and delivery
performance, and value for money.
The PCWP team includes several local firms who play an active role in the project during
each of the design, construction and operation phases of the project, see figure 1
attached. Some of the main Subcontractors which form part of the PCWP team and
who are located in the City of Saint John or Province of NB include FCC Construction
(headquartered in Saint John), Gulf Operators (based in Saint John), Amec Foster
Wheeler (based in Fredericton) and Revolution Strategy (located in Saint John).
PCWP has committed (in its EIB Plan) to actively encourage participation from City and
NB suppliers and adopt a fair tendering process. It has also indicated its strong
preference for local employment, recruiting a significant number of project personnel
from the
1. Construction Manager (Additional Infrastructure (AI))
2. Site Engineer Lead (AI)
3. Procurement Manager
- 5 -
4. Utilities and Traffic Manager
5. Integrated Management System/Quality Control Manager
6. Health and Safety Manager
7. Planner/Scheduler
8. Project Accountant
9. Document Controller
10. Accounting Assistant
Figures 2 shows all contractors hired to date on the project and Figures 3 and 4
respectively show the number of local contractors hired so far on the project
zation) and the
number of construction personnel on the ground so far on the project (Information
sourced from P While PCWPs does not track
residency of workers they estimate that the vast majority, greater than 95% are local.
For the procurement of the goods, services and construction required for the project by
PCWP, while it committed to a fair tendering process, PCWP will likely award many of
the project contracts to those contractors who are price competitive along with meeting
the other KPIs noted so as to ensure that it is able to deliver the project at the stated
price. Plan is limited to making the opportunities
available to the local market. When this is done prove that economics tend to prove
that local contractors will be more competitive on some pieces of the project because
they are local. It is cheaper to use local trucks and workers than to have them brought in
from another province, for example.
We are of the view that
significant amount of local content.
Engagement
During the RFP Process the City held bidder open houses to provide education on the
project. In total, two meetings were held where it provided bidders the opportunity to
connect with local companies essentially an open environment to allow companies to
team up on the project.
1. Bidders Information Meeting
th
December 10, 2013
Saint John Trade & Convention Center
2. RFQ Information Meeting
th
August 12, 2014
Diamond Jubilee Cruise Terminal
In addition for over the past two years the City has had the following information posted
on the City of Saint John website which provided local businesses an opportunity to get
on the networking lists that were shared with local contractors. In the event local
businesses have not yet engaged in the Project they can direct inquiries to Port City
Water Partners or to the email address noted below that is on the City website.
- 6 -
SERVICE AND FINANCIAL OUTCOMES
The EIB requirement was part of the RFP for the project. The Project Agreement sets up
payment based on performance and ensures price and date certainty for the project.
The project is being completed within Council approved budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Purchasing Agent have provided input and guidance in the drafting of this report.
Input also provided by Port City Water Partners.
ATTACHMENTS
Figure 1 PCWP Corporate Structure
Figure 2 Number of Local Contractors Hired on the Project
Figure 3 Number of Construction Personnel on the Ground
- 7 -
Figure 1 PCWP Corporate Structure
- 8 -
Figure 2 - Contractors Hired on the Project
- 9 -
Figure 3 - Number of Local Contractors Hired on the Project
-
10
-
Number of Construction Personnel on the Ground
-
4
Figure
/h b/L\[ w9thw
M&C No. 2016-171
Report Date June 21, 2016
Meeting Date June 27, 2016
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT:
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Dean Price Brent McGovern Jeff Trail
RECOMMENDATION
It is recommended that this report be received for information and filed.
EXECUTIVE SUMMARY
The project team requests 15 minutes to present the attached presentation in
open session of Common Council. The purpose of this presentation is to provide
Council with a current project performance update on the Safe, Clean Drinking
Water Project.
PREVIOUS RESOLUTION
At its meeting of May 2nd, 2016, Common Council resolved that:
Council receive a presentation lead by City staff with support from the
Project Manager of Port City Water on the construction of the drinking water
treatment facility project.
STRATEGIC ALIGNMENT
The Safe Clean Drinking Water Project remains a high priority and focus as it will bring
safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil
water orders and service interruptions through the construction of sustainable
infrastructure.
SERVICE AND FINANCIAL OUTCOMES
Not applicable
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input was provided by Port City Water Partners.
- 2 -
ATTACHMENTS
Power Point Presentation Safe, Clean Drinking
- Reporting Period Feb-May 2016
PDF - Reporting Period Jan-May 2016
Ћ
Executive SummaryProject Status DashboardMini MilestonesConstruction photosPerformance MeasurementOpen Data Statistics
Table of Contents
Ќ
th
Period
, 2016 with clearing and grubbing.
th
Construction is on schedule. Work started at WTP site on April 7 Port City Water Partners (PCWP) continue to work on design drawings for the many components of the project City Project
team is auditing the designs and the quality management systems Dispute Resolution Board (DRB) has been selected. The three person board is on standby if required Independent Certifier
(IC) has been engaged by the City Project Team and PCWP and was approved by Council on May 30 There have been no relief events or delays to date on the Project
Result this
Executive Summary
Ѝ
rd.
and 23
nd
contractors, 3 general
-
)
(
change orders approved and 10 under discussion.
2
Period
this
Preliminary construction has started on 7 of the 13 components. Open houses were carried out on June 22 There have been no change orders that have increased the cost of the project.
There have been PCWP has a significant office on Bayside Drive staffed with mostly local people. So far, there have been 14 different subcontractors and 7 consulting firms working
on the project..
Result
Executive Summary
Ў
Construction has progressed over the two months with no delays PCWP has been proactive in obtaining permits and approvals PCWP has a strong focus on Site Safety. Continue to provide
orientation on all project sites. Relationship with PCWP is going well. City Project Team is meeting weekly to coordinate efforts Saint John Water Operations is meeting with PCWP on
a regular basis to coordinate Watermain Installations and Shutdowns PCWP are continuously improving their Quality Management System Independent Certifier (IC) Services procured at less
than half the estimated cost
Executive Summary
Џ
house at wells
-
Two active construction auditors, one quality manager and two construction engineersSJW Operations staff invested into project Public Open House Feedback to be analyzed
Ongoing monitoring of construction activities:PCWP continues to put together packages for building permits for the WTP and the new pump Live webcams will be installed on WTP site.Communications:
DRB & IC Kickoff and site meetings to be scheduled
Next Steps
Executive Summary
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0
Trucks
Concrete
Rebar
0
of
Tons
0
of Asphalt
Truckloads
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Installed
May 2016
Kilometers
Pipe
By the Numbers April
Timeline
ЊЊ
Components
WTP to Commerce Drive
WTP to Commerce Drive
Water Treatment Plant
2
1 Water Treatment Plant5 Well Site Development1 3 Ocean Westway1 LHPS2 WTP to Commerce Drive5 Well Site Development1 Water Treatment Plant2
-
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site
started
on
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Heatherway
-
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road closed
cutting cutting cutting cutting
rubbing started
emporary entrance/gate
Grandview
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Milestones
May 2016
-
April April April April April April May May 18May 24 May 25
Mini April
ЊЋ
th
April 18
Tree Cutting & Clearing
1 Water Treatment Plant Site
-
th
1
April 18
Tree Cutting & Clearing
May 2016
Construction Photos April
ЊЌ
off site
st
hauld
April 21
1 Water Treatment Plant Site
th
-
1
April 18
May 2016
Silt Fencing and Grubbing
Construction Photos April
ЊЍ
st
April 21
Exit to Latimer Lake Road
1 Water Treatment Plant Site
st
-
1
April 21
May 2016
Entrance from Latimer Lake Road
Construction Photos April
ЊЎ
th
May 4
Pipe Corridor from Pipeline Road West
5 Well Site Development
-
4
rd
May 3
May 2016
Pipe Corridor to Pipeline Road West
Construction Photos April
ЊЏ
th
April 20
Pedestrian Bridge
Future Pipe Crossing at Little River
th
April 20
1 Lakewood Heights Pump Station (LHPS) to WTP
-
4
May 2016
Pedestrian Bridge Crossing
Corridor from LHPS to Little River
Construction Photos April
ЊА
Birchwood Place
th
William Road
May 4
Access behind
towards King
Future
Westway
3 Ocean
-
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th
May 4
from King William Road
May 2016
Future Access behind Birchwood Place
Construction Photos April
ЊБ
June 8th
Hickey Road
2 WTP to Commerce Drive on
-
4
June 16th
5 Well Site Development
-
4
Construction Photos June (sneak peek) 2016
ЊВ
Questions?
ЋЉ
April 25th
1 Lakewood Heights Pump Station
-
4
May 5th
May 2016
1 Water Treatment Plant Site
-
1
Construction Photos April
ЋЌ
May 2016
Note: See the attached Excel Spreadsheet with raw data and graphs
Open Data Statistics April
ЋЍ
Questions?
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Jun-17
May-17
Apr-17
Mar-17
Feb-17
Jan-17
Dec-16
Nov-16
Oct-16
Sep-16
Page 2 of 10
SCDWP Statistics
Aug-16
Jul-16
Design Completion Progress
Jun-16
38%38%45%30%60%60%30%30%70%60%40%30%55%
May-16
0%0%0%0%0%0%0%0%0%0%0%0%0%
Apr-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Mar-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Feb-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Jan-16
)
3
0
1-1 water Treatment Plant 2-1 Storage at WTP3-1 Robertson Lake Dam3-2 Latimer Lake Intakes and Dam Upgrades4-1 LHPS to WTP4-2 WTP to Commerce 4-3 Loch Lomond Road and Westmorland Road
Indicator Materials 4-5 Well Site DevelopmentConcrete Poured (m5-1 LHPS to Westmorland Road (Structural Lining)5-2 Rothesay Avenue (Structural Lining)5-3 Ocean Westway (Structural Lining)
Jun-17
May-17
Apr-17
Mar-17
Feb-17
Jan-17
Dec-16
Nov-16
Oct-16
Sep-16
Page 4 of 10
SCDWP Statistics
Aug-16
Jul-16
Construction Completion Percentage
Jun-16
1%0%0%0%1%1%0%0%1%0%0%0%1%
May-16
0%0%0%0%0%0%0%0%0%0%0%0%0%
Apr-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Mar-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Feb-16
0%0%0%0%0%0%0%0%0%0%0%0%0%0%
Jan-16
)
3
0
1-1 water Treatment Plant 2-1 Storage at WTP3-1 Robertson Lake Dam3-2 Latimer Lake Intakes and Dam Upgrades4-1 LHPS to WTP4-2 WTP to Commerce 4-3 Loch Lomond Road and Westmorland Road
Indicator Materials 4-5 Well Site DevelopmentConcrete Poured (m5-1 LHPS to Westmorland Road (Structural Lining)5-2 Rothesay Avenue (Structural Lining)5-3 Ocean Westway (Structural Lining)
0
May-17
0
Apr-17
0
Mar-17
0
Feb-17
0
Jan-17
0
Dec-16
0
Nov-16
0
Oct-16
0
Sep-16Page 6 of 10
SCDWP Statistics
0
Aug-16
0
Jul-16
00009000000
141336
Jun-16
Issued for Construction Drawings Received
000000000000
1111
May-16
00000000000000
Apr-16
700000000000007
Mar-16
000000000000000
Feb-16
000000000000000
Jan-16
Total
0
)
3
1-1 water Treatment Plant 2-1 Storage at WTP3-1 Robertson Lake Dam3-2 Latimer Lake Intakes and Dam Upgrades4-1 LHPS to WTP4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland
Road Indicator Materials Installed4-5 Well Site DevelopmentConcrete Poured (m5-1 LHPS to Westmorland Road (Structural Lining)5-2 Rothesay Avenue (Structural 5-3 Ocean Westway (Structural
Dec-16
Nov-16
Oct-16
Sep-16
Aug-16
Jul-16
Page 8 of 10
SCDWP Statistics
Jun-16
YYYYY
0
NNNNNNNN
May-16
Activity On site
YYYYY
0
NNNNNNNN
Apr-16
0
NNNNNNNNNNNNN
Mar-16
0
NNNNNNNNNNNNN
Feb-16
0
NNNNNNNNNNNNN
Jan-16
)
3
1-1 water Treatment Plant 2-1 Storage at WTP3-1 Robertson Lake Dam3-2 Latimer Lake Intakes and Dam Upgrades4-1 LHPS to WTP4-2 WTP to Commerce Drive 4-3 Loch Lomond Road and Westmorland
Road Indicator Materials Installed4-5 Well Site DevelopmentConcrete Poured (mAsphalt Installed (t)5-1 LHPS to Westmorland Road (Structural Lining)5-2 Rothesay Avenue (Structural Lining)5-3
Ocean Westway (Structural Lining)
0
Total
0
Dec-16
0
Nov-16
0
Oct-16
0
Sep-16
0
Aug-16
Page 10 of 10
0
SCDWP Statistics
Jul-16
0
Jun-16
5106
May-16
Customer Disruption
1001
Apr-16
0000
Mar-16
0000
Feb-16
0000
Jan-16
Monthly Total
Traffic Detours
Service Disruptions
Customer Phone Calls
/h b/L\[ w9thw
M&C No. 2016 - 169
Report Date June 16, 2016
Meeting Date June 27, 2016
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Safe Clean Drinking Water Project Advisor Services
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Dean Price J. Brent McGovern Jeff Trail
RECOMMENDATION
It is recommended that:
1. Council authorize expanding the scope of PricewaterhouseCoopers LLP
(PwP to include Construction Advisory Services;
2. Council authorize the payment of an amount not to exceed $63,000 plus
disbursements and taxes per year for PricewaterhouseCoopers LLP (PwC)
until final completion of construction of the P3 Project;
3. Council authorize the payment of an amount not to exceed $106,000 plus
disbursements and taxes per year for LP until final completion of
construction of the P3 Project; and
4. Council authorize the payment of an amount not to exceed $180,000 plus
taxes per year for CBCL Limited until final completion of construction of
the P3 Project.
EXECUTIVE SUMMARY
The purpose of this report is to request Council approval to continue to use the
services from the three consultants that have worked with City staff during
Phase I - The Evaluation and Recommendation of Business Case and
Procurement Models, Phase ll Commencement of the Procurement Process
and Phase III Negotiations and Financial Close of the Safe Clean Drinking Water
Project. The partnership and knowledge the City received from these service
providers aided the City in achieving a lower cost for the awarding of the P3
contract while still receiving high value for money agreement for the rate payers
of the City.
- 2 -
Each consultant has agreed to provide the City with the same rate. In the case of
, their proposal includes a retainer with a guaranteed number of hours at a
lower rate than they quoted in their original proposals. The consistency of
utilizing the same service providers that were awarded the original Request for
Proposals (RFP) will lead to less time and costs when the services of the advisors
are requested for either clarification or expertise, because of the knowledge
obtained by the parties during the initial first three phases of the project. They
are also providing rates that were used in quotes 2-3 years ago and not
escalating them for inflation.
The agreement with CBCL was originally established with an estimated cost of
what the services would be. As the project moves into the construction phase
staff are now able to estimate with better certainty the total amount required
for this service. There is currently approximately $200,000 from the original
Council award remaining. The total per year provided in the resolution is the
total required costs per year for the remainder of the agreement with CBCL
services.
PREVIOUS RESOLUTION
Resolved that as recommended by the City Manager in the submitted report
entitled M&C 2015-30, dated February 16, 2015, Safe Clean Drinking Water
Project Advisory Services, Common Council:
1. Authorize expanding the scope of PWC to manage and coordinate the
procurement process for the SCDWP through the RFP Open Period, and
authorize the payment of the hourly rates as set out in the attached
proposal;
2. Authorize the payment of an amount not to exceed $ 500,000 plus taxes
and disbursements to Tory' s LLP for legal services; and
3. Council authorize the payment of an amount not to exceed $ 150, 000
plus taxes and disbursements to PWC for financial services.
Question being taken, the motion was carried.
And
Resolved that as recommended by the City Manager in the submitted report
entitled M&C 2014-19, Safe,
Clean Drinking Water Project, Common Council:
Limit CBCL Limited fees for the engineering advisory and design service as
Safe, Clean Drinking Water Project to a maximum of
$4.5 million plus HST over the life of the Project.
Question being taken, the motion was carried.
- 3 -
STRATEGIC ALIGNMENT
The Safe Clean Drinking Water Project remains a high priority and focus as it will
bring safe, clean drinking water to the citizens of Saint John and reduce the
occurrence of boil water orders and service interruptions through the
construction of sustainable infrastructure.
REPORT
, financial and design advisors will continue to play a key role
through construction phase of the Safe Clean Drinking Water Project providing
advice to the City. Given the nature and complexity of the project, ongoing due
diligence is necessary through final completion of construction.
SERVICE AND FINANCIAL OUTCOMES
Each of these service providers has the expertise and knowledge to assist the
City in obtaining the best end results for the Safe Clean Drinking Water Project.
The PwC and CBCL Limited expenditures are eligible for 50% reimbursement
through the funding arrangements with the other levels of government so the
net cost to the ratepayers would be $121,500 per year plus disbursements and
taxes. The approved capital budget for this project includes funding for these
services.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The
Manager (who forms part of the City ), Design Build Manger and
the Purchasing Agent have reviewed and provided input. They agree with the
recommendations.
ATTACHMENTS
None
COUNCIL REPORT
M&C No. 2016-158
Report Date June 15, 2016
Meeting Date June 27, 2016
Service Area Legislative Services
His Worship Mayor Mel Norton and Members of Common Council
SUBJECT: 2015 Safer School Zones Program Implementation Amendment to
Traffic By-Law
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
aĽlanie Tompkins John L. Nugent Jeff Trail
RECOMMENDATION
That Council give first and second reading to the attached Amendment to the
Traffic By-Law.
EXECUTIVE SUMMARY
The purpose of this report is to set out the legal authority for a proposed
amendment to the Traffic By-Law and submit in proper form an amendment to
the Traffic By-
resolution.
PREVIOUS RESOLUTION
12.1 2015 Safer School Zones Program Implementation
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that as recommended by the City Manager in the submitted
report M&C 2016-008: 2015 Safer School Zones Program Implementation,
Common Council direct the City Solicitor to place the following amendments to
the Traffic By-Law in appropriate translated format for its future consideration:
Delete Champlain Drive with limits from 268 metres north of Creighton
Avenue to 40 metres south of Sherwood Drive from Schedule T (School
Zones)
Add Champlain Drive with limits from 42 metres south of Rosedale
Crescent to 38 metres north of Dorothea Drive to Schedule T
- 2 -
Add Champlain Drive with limits from 42 metres south of Rosedale
Crescent to 38 metres north of Dorothea Drive, Speed Limit of 40 KM/H
to Schedule T-1 (Speed Limits in School Zones)
Add Glengarry Drive with limits from Westmorland Road to 341.7 metres
south of Westmorland Road, Speed Limit of 40 KM/H to Schedule T-1
Delete Westmorland Road with limits from 123.8 metres south of
Glengarry Drive to 272 metres north of Glengarry Drive from Schedule T
Add Westmorland Road with limits from 39 metres north of Kervin Road
to 50 metres south of Longview Court to Schedule T
Add Westmorland Road with limits from 39 metres north of Kervin Road
to 50 metres south of Longview Court, Speed Limit of 40 KM/H to
Schedule T-1
Add Glengarry Drive, west side, from Westmorland Road to Elgin Road to
Schedule B (No Parking Anytime)
Delete Millidge Avenue with limits from 86 metres south of Valerie Street
to 80 metres north of Valerie Street from Schedule T
Add Millidge Avenue with limits from 176 metres south of Valerie Street to
78 metres north of Ropewalk Road to Schedule T
Add Millidge Avenue with limits from 176 metres south of Valerie Street to
78 metres north of Ropewalk Road, Speed Limit of 40 KM/H to Schedule
T-1
Question being taken, the motion was carried.
STRATEGIC ALIGNMENT
See attached copy of City Manager report dated Jan. 12, 2016.
REPORT
In the fall of 2013, Common Council resolved to approve a safer school zone
program to be given priority within the traffic calming policy. The first part of
the implementation of the Safer School Zone Program (the ) involved
designating school zones around elementary and middle schools. This was done
by way of an amendment which Common Council adopted at the end of 2013.
In the fall of 2014, the City Manager submitted a report pertaining to the
implementation of the next phase of the Program which involved reducing the
speed limits in some designated school zones. In this respect, in March 2015,
Common Council adopted an amendment to the Traffic By-Law (the -)
which added a provision of the By-Law prohibiting drivers from driving in excess
of the speed limit established in a new Schedule T1 to the By-Law for a select
few school zones between the hours of 7:30 and 4:00 p.m. on the days during
which school is in session.
At its meeting held on January 25, 2016, Common Council resolved to direct the
City Solicitor to prepare an amendment to the By-
recommendation, which in effect would implement three safer school zones
- 3 -
projects relating to Champlain Heights School, Forest Hills School and Centennial
School.
The City draws its authority to regulate traffic from the Motor Vehicle Act (the
. Below are the relevant provisions of the Act pertaining to school zones:
140.1(1) No person shall drive a vehicle in a school zone during the hours
of 7:30 a.m. to 4:00 p.m., on the days during which a public school or
private school in the vicinity of that school zone is in session, at a speed
in excess of
(a) fifty kilometres per hour in an urban district,
(b) the speed limit prescribed in accordance with the provisions of
subsection (2) or subsection 142(2), or
(c) eighty kilometres per hour in other locations where the speed limit is
not otherwise posted.
140.1(5) Any person who violates the provisions of subsection (1)
(a) by driving at a speed of twenty-five kilometres per hour or less in
excess of a speed limit referred to in that subsection commits an offence,
(b) by driving at a speed of more than twenty-five kilometres per hour
but not more than fifty kilometres per hour in excess of a speed limit
referred to in that subsection commits an offence, or
(c) by driving at a speed of more than fifty kilometres per hour in excess
of a speed limit referred to in that subsection commits an offence.
140.1(7) Notwithstanding section 51 or subsection 56(3), (5) or (8) of the
Provincial Offences Procedure Act, where a person is convicted of an
offence under paragraph (5)(a), (b) or (c), the minimum fine shall be
double the minimum fine specified in the Provincial Offences Procedure
Act for that category of offence.
1977, c.32, s.14; 1978, c.D-11.2, s.26; 2006, c.13, s.8; 2007, c.44, s.9;
2010, c.31, s.85
142(2) Subject to subsection (5), a local authority may, by by-law,
designate parts of highways within its bounds or jurisdiction that are in
the vicinity of public or private schools to be designated as school zones,
and may prescribe for such parts a lower rate of maximum speed than
the rate of speed prescribed in paragraph 140.1(1)(a) for such highways
and such rate of speed shall be in effect during the hours of 7:30 a.m. to
4:00 p.m. on the days during which a public school or private school in
the vicinity of that school zone is in session.
142(3) A local authority shall erect signs on those parts of highways that
are designated as school zones to mark each school zone.
- 4 -
142(4) A part of a highway that has been designated as a school zone
shall be marked at the commencement and at the end of the zone with
signs facing approaching traffic.
In short, a municipality may designate in a by-law parts of a street within its
jurisdiction that are in the vicinity of private or public schools, as school zones,
and set a lower rate of speed than the 50 kph stipulated in the Act for the said
zones. The municipality must mark the school zone by erecting signs on the
streets as identified in the By-Law pursuant to the relevant provisions of the Act.
In his report on the Program which generated the January 25, 2016 resolution of
the Common Council, the City Manager recommends to set a lower rate of speed
for the school zones pertaining to Champlain Heights School, Forest Hills School
and Centennial School. He also recommends adding a portion of Glengarry Drive
to Schedule B No Parking Anytime, of the By-Law.
Attached to this Report is an amendment to the By-Law which effects the
amendments to the By-Law outlined in the January 25, 2016 resolution of the
Common Council.
SERVICE AND FINANCIAL OUTCOMES
See attached copy of City Manager report dated Jan. 12, 2016.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
reviewed and agrees with the amendment.
ATTACHMENTS
Amendment to the Traffic By-Law
A LAW TO AMEND A BY-LAW ARRÊTÉ
RESPECTING TRAFFIC ON STREETS IN À LA CIRCULATION DANS LES RUES
THE CITY OF SAINT JOHN MADE UNDER DANS THE CITY OF SAINT JOHN ÉDICTÉ
THE AUTHORITY OF THE MOTOR CONFORMÉMENT À LA LOI SUR LES
VEHICLE ACT, 1973, AND AMENDMENTS VÉHICULES À MOTEUR (1973) ET LES
THERETO MODIFICATIONS AFFÉRENTES
Be it enacted by the Common Council of
The City of Saint John as follows: The City of Saint John a décrété ce qui suit :
A By-law of The City of Saint John
entitled "A By-law Respecting Traffic On Streets Saint John intitulé « Arrêté relatif à la circulation
In The City of Saint John Made Under The dans les rues dans The City of Saint John édicté
Authority of The Motor Vehicle Act, 1973, and conformément à la Loi sur les véhicules à moteur
th
Amendments Thereto", enacted on the 19 day of (1973) et les modifications afférentes », décrété le
December, A.D. 2005, is hereby amended as 19 décembre 2005, est modifié comme suit :
follows:
1 Schedule T School Zones is amended by 1 est modifié par
deleting the following words under the following la suppression des mots suivants sous les titres
headings: suivants :
Municipal Street Limits Rues Municipales Limites
Champlain Drive 268 metres north of Promenade
Creighton Avenue to 40 Champlain
metres south of Sherwood un point situé à 40 m. au sud
Drive de la prom. Sherwood
Chemin
Westmorland 123.8 metres south of
Westmorland au sud de la prom.Glengarry
Road Glengarry Drive to 272
à un point situé à 272 m. au
metres north of Glengarry
nord de la prom. Glengarry
Drive
Avenue Millidge é à 86 m. au
Millidge Avenue 86 metres south of Valeri
sud de la rue Valerie à un
Street to 80 metres north of
point situé 80 m. au nord de
Valerie Street
la rue Valerie
2 Schedule T School Zones - is amended by 2 est modifié par
adding the following words under the following
headings: suivants :
Municipal Street Limits Rue Municipales Limites
Promenade
Champlain Drive 42 metres south of Rosedale
Champlain sud du croissant Rosedale à
Crescent to 38 metres north
un point situé à 38 m. au
of Dorothea Drive
nord de la prom. Dorothea
Westmorland 39 metres north of Kervin Chemin
Road Road to 50 metres metres Westmorland nord du ch. Kervin à un
south of Longview Court point situé à 50 m. au sud de
Longview Court
Avenue Millidge
Millidge Avenue 176 metres south of Valerie
sud de la rue Valerie à un
Street to 78 metres north of
point situé 78 m. au nord du
Ropewalk Road
ch. Ropewalk
3 Schedule T-1 Speed Limits in School Zones - 3 -1 Vitesse maximales dans les
is amended by adding the following words under djonction des
the following headings: mots suivants sous les titres suivants :
Street Limits Speed Rues Limites Vitesse
Maximale
Champlain 42 metres south of 40 km/h Promenade 40km/h
Drive Rosedale Crescent Champlain 42 m. au sud du
to 38 metres north croissant Rosedale
of Dorothea Drive à un point situé à
38 m. au nord de la
prom. Dorothea
Glengarry Westmorland Road 40 km/h Promenade du ch.Westmorland 40km/h
Drive to 341.7 metres Glengarry à un point situé à
south of 341,7 m. au sud du
Westmorland Road ch. Westmorland
Westmorland 39 metres north of 40 km/h Promenade 40km/h
Westmorland
Road Kervin Road to 50 39 m. au nord du
metres south of ch. Kervin à un
Longview Court point situé à 50 m.
au sud de
Longview Court
Millidge 176 metres south of 40 km/h Avenue 40km/h
Avenue Valerie Street to 78 Millidge 176 m. au sud de la
metres north of rue Valerie à un
Ropewalk Road point situé à 78 m.
au nord du ch.
Ropewalk
4 Schedule B No Parking Anytime - is amended 4 Annexe B Interdiction de Stationner en tout
by adding the following words under the following temps des mots
headings : suivants sous les titres suivants :
Street Side Limits Rues Côté Limites
Glengarry West Westmorland Road Promenade Ouest du ch. Westmorland
Drive to Elgin Road Glengarry au ch. Elgin
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a fait
has caused the Corporate Common Seal of the said apposer son sceau municipal sur le présent arrêté
City to be affixed to this by-law the day le 2016, avec les signatures
of , A.D. 2016 signed by: suivantes :
_______________________________________
Mayor /Maire
______________________________________
Common Clerk/greffier communale
First Reading - Première lecture -
Second Reading - Deuxième lecture -
Third Reading - Troisième lecture -
/h b/L\[ w9thw
2016-175
M&C No.
June 21, 2016
Report Date
June 27, 2016
Meeting Date
Finance and Administrative Services
Service Area
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Establishment of a Supply Agreement for Desktop and Laptops
Computers
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brian Woods Kevin Fudge Jeff Trail
RECOMMENDATION
That:
That the City
Agreement with Brunnet for the provision of desktop computers, and
notebooks computers for a period of 12 months.
EXECUTIVE SUMMARY
ops that staff and citizens
use to enable and access City services. These devices are replaced on a regular
basis through an evergreen program that IT manages. In 2016, 190 devices are
(PNB) Supply Agreement with Brunnet in Fredericton the cost can be reduced by
approximately $100,000 to $140,000.
PREVIOUS RESOLUTION
No previous resolution for this process
STRATEGIC ALIGNMENT
The desktops and laptops used by staff are key to enabling a High Performance
organization. Leveraging the PNB agreement is fiscally responsible and efficient.
- 2 -
BACKGROUND INFORMATION
(IT) service manages and maintains 660 user
devices including laptop computers, desktop computers, tablets, rough duty mobile
laptops, etc. These devices are part of a Desktop Evergreen program that was
implemented in 2001. Under this self-funding program service areas are charged a
monthly fee for each device that covers the operating system and software
licensing, management and antivirus software, and device renewal.
Between 2001 and 2009 all devices in the program were renewed every 3 years. At
the time hardware was rapidly evolving and software was changing to take
advantage of new capabilities. Today desktop computer performance improvement
has leveled out and the software demands for office applications no longer require
the newest and best hardware. As a result hardware can stay in service longer and
is replaced every 4 to 6 years depending on the application.
In 2014 the City concluded a tendering process by entering into a Supply Agreement
with Cox Electronics and Communications for the provision of desktop computers,
notebooks, and rough duty mobile computers. This 12 month agreement was
extended, as per the agreement, in 2015 for an additional year and has now
expired.
p standing off
leveraging the provincial contract will result
in substantial savings for the City. By leveraging the Provincial Standing offer for
the 2016 deployment the City will save over 40% over the costs under previous City
contract (see table below).
SERVICE AND FINANCIAL OUTCOMES
IT have reviewed and tested the devices under the PNB agreement. The budget for
desktop and laptop replacement in 2016 was approximately $245,000. By
leveraging the PNB supply agreement the cost of deployment in 2016 will be
approximately $140,000; a 44% saving of over $100,000 (see table below).
tƩĻǝźƚǒƭ hŅŅĻƩ tb. {ƷğƓķźƓŭ hŅŅĻƩ
5ĻǝźĭĻ /ƚǒƓƷ
5ĻǝźĭĻ ƚƷğƌ 5ĻǝźĭĻ ƚƷğƌ
Desktops 120 $964 $115,680 $530 $63,600
Laptops 70 $1,735 $121,450 $979 $68,530
Monitors 36 $176 $6,336 $140 $5,040
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INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Materials Management Department where involved in reviewing the PNB
agreement and support the recommendation.
- 3 -
ATTACHMENTS
NONE
/h b/L\[ w9thw
M&C No. 2016-178
Report Date May 31, 2016
Meeting Date June 27, 2016
Service Area Legislative Services
His Worship Mayor Donald Darling and Members of Common Council
SUBJECT: By-Law No. M-32 a By-Law to Amend a By-Law Respecting Drainage
in the City of Saint John; and By-law CP-102 A By-law to Amend a By-
law Respecting Construction Repair and Demolition of Buildings in
the City of Saint John
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Andrew Valeri Jacqueline Hamilton Jeff Trail
RECOMMENDATION
It is in order for Council to give first and second reading to the attached
amendments.
EXECUTIVE SUMMARY
The Drainage By-law and Building By-law refer to a specific version of the
General Specifications which requires that these By-laws be updated when the
General Specifications change. These amendments adopt the General
Specifications in such a manner that the Drainage and Building By-laws will not
need to be amended when the General Specifications are updated.
PREVIOUS RESOLUTION
The Building by-laws were referred to PAC for review on June 13, 2016.
STRATEGIC ALIGNMENT
The implementation of the One-Stop Development Shop initiative is a council
priority related to the economic health of the City.
mandate and objective of continuous improvement within the organization.
REPORT
- 2 -
As part of the One-Stop Development Shop initiative the Building by-law was
updated and a new Drainage by-law was introduced. Both of these by-laws
rdstnd
received 3 reading on March 21, 2016 and came into effect on May 2, 2016.
The Building and Drainage By-laws refer to a specific version of the General
Specifications, namely, the May 2015 version. Since the passing of these by-laws
a new General Specifications with additional technical requirements has been
released by the Engineering document. As such, there is an inconsistency
between the above mentioned by-laws and the General Specifications that are
currently in force. The by-law amendments address this inconsistency by
changing the reference from the May, 2015 General Specifications to the latest
version.
The written views of PAC are attached to this report in a letter from Eric Falkjar
PAC Chair and show that the building by-law gives effect to the views of PAC. As
such, a majority of the whole council are not necessary for the passing of the
Building by-law amendment.
SERVICE AND FINANCIAL OUTCOMES
Financial saving of cost of advertising by-law amendments.
Reduction in administrative overhead by preparing annual amendments.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
Amendment to By-Law Number CP-102;
Amendment to By-law Number M-32.
Letter from Eric Falkjar, PAC Chair
o
BY-LAW NO. CP-102-1 ARRÊTÉ N CP-102-1
A LAW TO AMEND A BY-LAW ARRÊTÉ PORTANT MODIFICATION DE
RESPECTING THE CONSTRUCTION
REPAIR AND DEMOLITION OF BUILDINGS
IN THE CITY OF SAINT JOHN DÉMOLITION DE BÂTIMENTS ET DE
CONSTRUCTIONS DANS LA VILLE DE
SAINT JOHN
Be it enacted by the Common Council of Le conseil communal de The City of Saint
The City of Saint John as follows: John édicte :
A By-law of The City of Saint John
entitled "A By-law Respecting the Construction
Repair and Demolition of Buildings in the City of démolition de bâtiments et de constructions dans la
st
Saint John", enacted on the 21 day of March, A.D. ville de Saint John, adopté le 21 mars 2016, est
2016, is hereby amended as follows: :
1 Replacing from Section 2(4General 1 par remplacement, au paragraphe 2(4), de
« SPÉCIFICATIONS GÉNÉRALES
entitled, la version la plus récente du document intitulé
Saint John. (SPÉCIFICATIONS GÉNÉRALES)with The City of Saint John General Specifications.
the words, (General Specifications) » par
those provisions within the General « SPÉCIFICATIONS GÉNÉRALES
Specifications of The City of Saint John which dispositions du document intitulé General
have been determined from time to time by the Specifications de The City of Saint John que
Chief City Engineer. (SPÉCIFICATIONS précise
GÉNÉRALES) chef. (General Specifications) ».
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI T HE C ITY OF S AINT J OHN a fait
has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté le
City to be affixed to this by-law the day __________________2016, avec les signatures
of , A.D. 2016 signed by: suivantes :
_______________________________________
Mayor /Maire
______________________________________
Common Clerk/Greffier communal
First Reading - Première lecture -
Second Reading - Deuxième lecture -
Third Reading - Troisième lecture -
o
BY-LAW NO. M-32-1 ARRÊTÉ NM-32-1
A LAW TO AMEND A BY-LAW ARRÊTÉ PORTANT MODIFICATION DE
RESPECTING DRAINAGE IN THE CITY OF
SAINT JOHN DANS LA VILLE DE SAINT JOHN
Be it enacted by the Common Council of Le conseil communal de The City of Saint
The City of Saint John as follows: John édicte :
A By-law of The City of Saint John
entitled "A By-law Respecting Drainage in the City Arrêté concernant le drainage dans la ville de Saint
st
of Saint John", enacted on the 21 day of March, John, adopté le 21 mars 2016, est modifié ainsi
A.D. 2016, is hereby amended as follows: suit :
1. Adding immediately after the words Where 1. par adjonction, immédiatement après « 2(2)
a word is defined, other parts of speech and Les autres parties du discours et les autres
grammatical forms of the same word shall have
in a new paragraph sens correspondant. », du nouveau paragraphe
the words, 2(3) In this By-law:. «
présent arrêté : »;
General S2. par remplacement de « SPÉCIFICATIONS
means the May 2015 document entitled, GÉNÉRALES Le document de T HE C ITY OF
S AINT J OHN daté de mai 2015 qui est intitulé
John. (spécifications générales)with the words General Specifications. (General
General Specifications means those Specifications) » par « SPÉCIFICATIONS
provisions within the General Specifications of GÉNÉRALES
The City of Saint John which have been document intitulé General Specifications de
determined from time to time by the Chief City The City of Saint John que précise, à
Engineer. (spécifications générales)
(General Specifications) ».
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI T HE C ITY OF S AINT J OHN a fait
has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté le
City to be affixed to this by-law the day _________________2016, avec les signatures
of , A.D. 2016 signed by: suivantes :
_______________________________________
Mayor /Maire
______________________________________
Common Clerk/Greffier communal
First Reading - Première lecture -
Second Reading - Deuxième lecture -
Third Reading - Troisième lecture -
PLANNING ADVISORY COMMITTEE
June 22, 2016
His Worship Mayor Don Darling and
Members of Common Council
Your Worship and Councillors:
SUBJECT: City of Saint John Building By-law
On June 13, 2016 Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its June 21, 2016 meeting.
Mr. Mark Reade, Senior Planner with Growth and Community Development
Services noted the minor change will eliminate the need for the Building By-law
No other
persons appeared before the committee related to the matter.
RECOMMENDATION:
That Common Council adopt the attached amendment to the by-A
By-Law respecting the Construction, Repair and Demolition of Buildings and
Structures in the City of Saint John
Respectfully submitted,
Eric Falkjar
Chair
Attachments
Page 1 of 1
Date: June 10, 2016
To: Planning Advisory Committee
From: Community Planning & Development
Growth & Community Development Services
For: Meeting ofTuesday,June 17, 2016
SUBJECT
Applicant:City of Saint John
Application Type: Building By-Law Amendment
Jurisdiction: The Community Planning Act authorizes the Planning Advisory
Committee to give its views to Common Council with respect to
the adoption of or amendment to a Building By-law.
SUMMARY
An amendment to the Building By-law is required to reference the most current edition of the
City’s General Specifications. Adoption of the proposed amendment will also provide language
to refer to the most recent edition of the General Specifications so that future amendments to
the Building By-law will not be required when the General Specifications are updated.
RECOMMENDATION
That Common Council adopt the attached amendment to the by-law entitled “A By-Law
respecting the Construction, Repair and Demolition of Buildings and Structures in the City of
Saint John.”
DECISION HISTORY
As part of the One-Stop Development Shop initiative, the Building By-law was recently updated
and came into effect on May 2nd, 2016.
Page 1 of 3
City of Saint John Building and Subdivision By-laws June 17, 2016
ANALYSIS
Background
The Building By-law refers to the City’s General Specifications which outline the standards for
the construction of streets and infrastructure within the City’s right-of-way and other
infrastructure owned by the City.
Currently the by-law refers to the May 2015 edition of the General Specifications. Since the
adoption of the Building By-law, a new edition of the General Specifications, with additional
technical requirements, has been released by the Engineering Department. This has created an
inconsistency between the By-law and the General Specifications.
As the Specifications are generally updated on an annual basis, the proposed By-law
amendment addresses both the existing inconsistency and the requirement for future updates to
the Building By-law by changing the reference from the May 2015 General Specifications to the
latest version of the document.
Conclusion
The proposed amendment provides consistency between the Building By-law and the City’s
General Specifications and will eliminate the requirement for the Building By-law to be amended
when subsequent versions of the General Specifications are adopted by the City.
ALTERNATIVES AND OTHER CONSIDERATIONS
No other alternatives were assessed.
ENGAGEMENT
An extensive program of targeted engagement and workshops were held over the course of the
One-Stop Development Shop Project.
SIGNATURES AND CONTACT
Prepared by: Approved by:
Mark Reade, P.Eng., MCIP, RPP Jacqueline Hamilton, MURP, MCIP, RPP
Senior Planner Commissioner
Contact: Mark Reade
Phone: 506.674.4238
E-mail:mark.reade@saintjohn.ca
Page 2 of 3
City of Saint John Building and Subdivision By-laws June 17, 2016
APPENDIX
Submission 1: Proposed By-Law Amendment
Page 3 of 3
o
BY-LAW NO. CP-102-1ARRÊTÉ NCP-102-1
A LAW TO AMEND A BY-LAW ARRÊTÉ PORTANT MODIFICATION DE
RESPECTING THE CONSTRUCTION L’ARRÊTÉ CONCERNANT
REPAIR AND DEMOLITION OF BUILDINGS L’ÉDIFICATION, LA RÉPARATION ET LA
IN THE CITY OF SAINT JOHNDÉMOLITION DE BÂTIMENTS ET DE
CONSTRUCTIONS DANS LA VILLE DE
SAINT JOHN
Be it enacted by the Common Council of Le conseil communal de The City of Saint
The City of Saint John as follows:Johnédicte:
A By-law of The City of Saint John L’arrêté de The City of Saint John intitulé
entitled "A By-law Respecting the Construction Arrêté concernant l’édification, la réparation et la
Repair and Demolition of Buildings in the City of démolition de bâtiments et de constructions dans la
st
Saint John", enacted on the21day of March,A.D. ville de Saint John, adopté le 21mars2016, est
2016,is hereby amended as follows:modifié ainsi qu’il suit:
1Replacing from Section 2(4) the words “‘General 1par remplacement, au paragraphe2(4), de
Specifications’ means the May 2015 document «“SPÉCIFICATIONS GÉNÉRALES”S’entend de
entitled, ‘General Specifications’, of The City of la version la plus récente du document intitulé
Saint John.(SPÉCIFICATIONS GÉNÉRALES)”with The City of Saint John General Specifications.
the words,“‘General Specifications’ means (General Specifications)» par
those provisions within the General «“SPÉCIFICATIONS GÉNÉRALES”S’entend des
Specifications of The City of Saint John which dispositions du document intitulé General
have been determined from time to time by the Specificationsde The City of Saint John que
Chief City Engineer.(SPÉCIFICATIONS précise, à l’occasion,l’ingénieur municipal en
GÉNÉRALES)”chef.(General Specifications)».
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI T HE C ITY OF S AINT J OHN a fait
has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté le
City to be affixed to this by-law the day __________________2016, avec les signatures
of , A.D. 2016signed by:suivantes:
_______________________________________
Mayor/Maire
______________________________________
Common Clerk/Greffier communal
First Reading-Première lecture-
Second Reading-Deuxième lecture-
Third Reading-Troisième lecture-
/h b/L\[ w9thw
M&C No. 2016-179
Report Date June 22, 2016
Meeting Date June 27, 2016
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Contract No. 2016-07: Paddock Street (Coburg Street to Civic #39)
Street Reconstruction
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brian Keenan Jeff Trail
RECOMMENDATION
It is recommended that Contract No. 2016-07: Paddock Street (Coburg Street to
Civic #39) - Street Reconstruction be awarded to the low Tenderer, Galbraith
Construction Ltd., at the tendered price of $665,336.09 (including HST) as
calculated based upon estimated quantities, and further that the Mayor and
Common Clerk be authorized to execute the necessary contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2016-
07: Paddock Street (Coburg Street to Civic #39) - Street Reconstruction to the
low Tenderer.
PREVIOUS RESOLUTION
November 9, 2015; 2016 Water & Sewerage Utility Fund Capital Program
Approved.
December 17, 2015; 2016 General Fund Capital Program Approved.
STRATEGIC ALIGNMENT
Sustainable Infrastructure.
- 2 -
REPORT
BACKGROUND
The approved 2016 General Fund and Water & Sewerage Utility Fund Capital
Programs include funding for the renewal of the existing watermain and sanitary
sewer, installation of a separate storm sewer and full street reconstruction
involving new concrete curb and sidewalk, asphalt surface and landscaping on
Paddock Street from Coburg Street to Civic #39.
TENDER RESULTS
Tenders closed on June 22, 2016 with the following results, including HST:
1. Galbraith Construction Ltd., Saint John, NB $ 665,336.09
2. Fairville Construction Ltd., Saint John, NB $ 716,599.67
3. Terraex Inc., Saint John, NB $ 731,919.08
780,274.04, including HST.
ANALYSIS
The three tenders were reviewed by staff and all tenders were found to be
formal in all respects. The tender from TerraEx Inc. contained an error in
mathematics that required correction in accordance with specification article
2.11 u) (i). The tender submission by Debly Enterprises was rejected by the
Tender Opening Committee for failure to bid all items in accordance with
specification article 2.08.03 c). Staff is of the opinion that the low tenderer has
the necessary resources and expertise to perform the work, and recommend
acceptance of their tender. Work is expected to begin late July and continue
until mid-October, 2016.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2016 General Fund and
Water & Sewerage Utility Fund Capital Programs. Assuming award of the
Contract to the low tenderer, an analysis has been completed which includes the
estimated amount of work that will be performed by the Contractor and Others.
The analysis is as follows:
Budget $ 610,000
Project net cost $ 612,533
Variance (Deficit) $ 2,533
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POLICY TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of
Specifications and the specific project specifications.
SERVICE AND FINANCIAL OUTCOMES
The municipal infrastructure on this street is in poor condition and requires
replacement. The renewal of the infrastructure will reduce the likelihood of
future service disruptions to the local residents and businesses due to
infrastructure failures. The storm water and sanitary sewer flows will also be
separated on this street.
This project will be completed within the original approved financial budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/a
ATTACHMENTS
N/a