2019-04-08_Agenda Packet--Dossier de l'ordre du jour
City of Saint John
Common Council Meeting
Monday, April 8, 2019
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en français pour une réunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will
make a decision(s) in that respect in Open Session:
th
4:00 p.m., 8 Floor Boardroom, City Hall
1.1 Approval of Minutes 68(1)
1.2 Litigation Update 68(1)(f)
1.3 Land Matter 68(1)(d)
1.4 Employment Matter 68(1)(j)
1.5 Financial Matter 68(1)(c)
Ville de Saint John
Séance du conseil communal
Lundi 8 avril 2019
18 h
e
Salle du conseil communal (salle Ludlow), au 8
Comité plénier
1. Ouverture de la séance
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veuillez communiquer avec le bureau du greffier communal au 658-2862.
privé en vertu des dispositions prévues au paragraphe 68(1) de la Loi sur la gouvernance
locale. Le conseil/comité prendra une ou des décisions à cet égard au cours de la séance
publique :
e
16 h, Salle de conférence, 8 étage, hôtel de ville
1.1 Approbation du procès-verbal paragraphe 68(1)
1.2 Question du litige - alinéa 68(1)f)
1.3 Question relative aux biens-fonds alinéa 68(1)d)
1.4 - alinéa 68(1)j)
1.5 Question financière alinéa 68(1)c)
Séance ordinaire
1. Ouverture de la séance
2. Approbation du procès-verbal
2.1 Procès-verbal de la réunion du 25 mars 2019
5. Questions
5.1 Ville de Hampton
(recommandation
5.2 Modification au contrat de location en bloc de laréna au cours de lété
(recommandation dans le rapport)
5.3 Demande de permis pour événements spéciaux pour P.R.O. Tournoi de
hockey Kids Dickie Crossman (recommandation dans le rapport)
5.4 Renouvellement du logiciel ClearRisk (recommandation dans le rapport)
5.5 Convention de permis avec le Saint John Arts Centre pour un projet de
muraille (recommandation dans le rapport)
5.6 Soumission pour les mélanges de béton bitumineux (recommandation dans
le rapport)
o
5.7 Contrat n 2019-16 Revêtement dasphalte 2019 (recommandation dans le
rapport)
5.8 Projets de construction de routes 2019 (Recommandation :) recevoir de
5.9 Tour du marché de la ville Phase 2; rénovations et aménagement
intérieurs (recommandation dans le rapport)
5.10 Services dessai des matériaux et dinspection de la construction pour
2019 et 2020 (recommandation dans le rapport)
5.11 Séance dinformation publique : rue Mecklembourg (de la rue Sydney à la
rue Wentworth) (recommandation
5.11 Séance dinformation publique : rue Wentworth (de la rue Union à la rue
Wellington) Réfection du réseau daqueduc, dégouts sanitaires et
pluviaux et reconstruction de la rue (recommandation : recevoir de
5.13 Services dingénierie : rue Prospect Ouest Améliorations à la station de
relèvement des eaux usées et aux égouts (recommandation dans le rapport)
5.14 Société dentaire du Nouveau-Brunswick Fluoruration de leau dans les
municipalités (Recommandation
6. Commentaires présentés par les membres
7. Proclamation
7.1 Semaine nationale des opérateurs en télécommunication du 14 avril au
20 avril 2019
8. Délégations et présentations
9. Audiences publiques 18 h 30
9.1 Modification proposée dun règlement de zonage avec rapport du Comité
consultatif durbanisme recommandant une modification 86-88, rue
Regent
9.2 Modifications proposées au plan municipal et aux règlements de zonage
avec rapport du Comité consultatif durbanisme recommandant des
modifications 40, promenade Mountain View (présentation du personnel
recommandée)
9.3 Modifications proposées au règlement de zonage avec rapport du Comité
consultatif durbanisme recommandant des modifications 175, rue
Hilyard (présentation du personnel recommandée)
10. Étude des arrêtés municipaux
10.1 Modification proposée au plan municipal Politiques relatives aux centres
commerciaux régionaux
10.2 Modification proposée au plan municipal 1007-1019, avenue Millidge
ree
10.3 Modification au Règlement sur les restrictions de poids (1 et 2 lecture)
11. Interventions des membres du conseil
11.1 Modification au règlement sur le stationnement (conseiller Reardon et
conseiller MacKenzie)
12. Affaires municipales évoquées par les fonctionnaires municipaux
12.1 Estimation de la croissance démographique Présentation du personnel
12.2 Mise à jour sur les réparations de la route Présentation du personnel
12.3 Mise à jour sur la flotte Présentation du personnel
12.4 Intervention durgence lors de crue printanière Présentation du personnel
13. Rapports déposés par les comités
15. Correspondance générale
15.1 Demande dachat de billet/Demande de commandite Club Rotary de
Saint John
15.2 Demande dachat de billets Centre pour jeunes Kennebecasis Valley
Oasis
15.3 Demande dachat de billets Comité des célébrations de Saint John
Canada
16. Ordre du jour supplémentaire
16.1 Le point sur les initiatives d'amélioration continue
16.2 May Day Dîner
17. Comité plénier
17.1 Vente et développement de propriétés appartenant à la ville au large de la
rue Mecklenburg
18. Levée de la séance
COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
MARCH 25, 2019 AT 6:00 PM
IN THE COUNCIL CHAMBER
Present: Mayor Don Darling
Deputy Mayor Shirley McAlary
Councillor-at-Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 Sean Casey
Councillor Ward 2 John MacKenzie
Councillor Ward 3 Donna Reardon
Councillor Ward 4 David Merrithew
Councillor Ward 4 Ray Strowbridge
Also Present: City Manager J. Collin
Deputy City Manager N. Jacobsen
City Solicitor J. Nugent
Police Chief B. Connell
Fire Chief K. Clifford
Commissioner Growth and Community Development J. Hamilton
Commissioner of Finance and Treasurer K. Fudge
Commissioner of Transportation and Environment M. Hugenholtz
Commissioner of Saint John Water B. McGovern
Common Clerk J. Taylor
Deputy Common Clerk P. Anglin
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
1. Call to Order
2. Approval of Minutes
2.1 Minutes of March 11, 2019
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the minutes of the meeting of Common Council, held on March 11,
2019, be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Deputy Mayor McAlary, seconded by Councillor Norton:
RESOLVED that the agenda of this meeting be approved with the following modifications
and additions:
17.1 Canadian Tire Jumpstart Program move forward on the agenda before
Section 5. Consent Agenda
12.6 Demolition of Vacant, Dilapidated and Dangerous Building at 149 Broad
Street (PID 00000604) Remove from the agenda; defer for 2 weeks
17.2 Easement Acquisition from Fundamental Baptist Church of Lancaster Civic #
1170 Sand Cove Road
17.2 Summer Arena Rental Agreement
17.4 Committee Appointment Develop Saint John
17.5 Safe Clean Drinking Water Project Global Settlement
MOTION CARRIED.
4. Disclosures of Conflict of Interest
17.1 Canadian Tire Jumpstart Charities Playground
Deputy Commissioner T. , Mary Ann Gallagher Regional Manager of Canadian
Tire Jumpstart Charities and Joel Girard East Side Canadian Tire, outlined the
partnership to build the Canadian Tire Jumpstart Playground at Rainbow Park. The $1M
playground was supported 80% by Canadian Tire and 20% by the City of Saint John.
-scale, accessible playgrounds in every province and
(mission) is to ensure that these playgrounds become the standard for inclusivity by
creating imaginative and accessible spaces where children of all abilities can share in the
magic of play.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
The Mayor stated how thankful the City is to have been selected to have the accessible
playground built in Saint John.
Moved by Deputy Mayor McAlary, seconded by Councillor McKenzie:
RESOLVED that the Committee of the Whole, having met on March 11, 2019,
recommends that Common Council adopt the following resolution:
That the Common Council approves a Gift Agreement between Canadian Tire Jumpstart
Charities () and the City of Saint John (the ) upon the following terms
and conditions, and authorizes the Mayor and Common Clerk to execute such an
agreement:
1. Jumpstart shall
a) arrange at its own expense for the construction and installation of an inclusive
playground (the ) at Rainbow Park;
b) arrange for the aforesaid construction and installation of the Playground to be
generally in accordance with the drawings in this regard submitted to Common Council
at its meeting of March 11, 2019;
2. The City shall
a) at its own expense undertake the site preparation work necessary to accommodate
the construction and installation of the Playground including the installation of
appropriate subsurface drainage systems, walkways and associated landscaping;
b) provide to Jumpstart an Annual Report on the status of the Playground for the
purpose of ensuring that the Playground, its walkways, landscaping, etc. are maintained
in good condition;
c) include in each Annual Operating Budget during the 15 year useful lifetime of the
Playgr
policies and practices as well as all applicable standards;
d) in the event of its default under the Agreement and if required by Jumpstart, make
repayment to Jumpstart of the costs the latter incurred to the time of the default, but
only in the event that the City has not remedied such default within 30 days of being
advised in writing by Jumpstart of such default;
3. The City and Jumpstart shall each maintain general liability insurance in the amount
of Five Million Dollars ($5,000,000) naming the other as an additional insured as well as
automobile liability insurance with a limit of not less than Two Million Dollars
($2,000,000.00);
4. The Playground shall be named the Jumpstart Playground with corresponding onsite
signage.
MOTION CARRIED with Councillor Casey voting nay.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
5. Consent Agenda
5.1 That pursuant to Section 14 of the Police Act of the Province of New Brunswick,
the Common Council of the City of Saint John does hereby appoint the following
member of the Canadian Corps of Commissionaires as By-Law Enforcement Officer with
the responsibility and authority to enforce provisions of the Parking Meter By-Law and
the provisions of Section 5, Section 5.1, Section 7, Section 8, Section 15 and Section 16
of the Saint John Traffic By-Law, namely: Richard Patterson, Badge No. 9965.
And further that this appointment shall continue until such time as the appointee ceases
to be a member of the Canadian Corps of Commissionaires or until the appointment is
rescinded by Common Council, whichever comes first.
5.2 That as recommended by the City Manager in the submitted report M&C 2019-
30: Adoption of Updated Provisions Governing the Procedure and Operation of the Saint
John Substandard Properties Appeal Committee, Common Council adopt the updated
Provisions Governing the Procedure and Operation of the Saint John Substandard
Properties Appeal Committee as submitted.
5.3 That the submitted report M&C 2019-54: Public Information Session: King Square
South (Charlotte Street to Civic #12) & Queen Square North (Charlotte Street to Sydney
Street), be received for information.
5.4 That the submitted report M&C 2019-53: Public Information Session: Ellerdale
Street (Valley Street to Margaret Street) - 200mm Water Main, be received for
information.
5.5 That as recommended by the City Manager in the submitted report M&C 2019-
52: 2019 Engineering Inspection Services, Common Council authorize staff to establish
supply agreements with the seven consulting firms as noted in the submitted report, at
the hourly rates provided in this report totaling $620,000 plus HST for the provision of
engineering inspection services for 2019 Capital Program projects.
5.6 That as recommended by the City Manager in the submitted report M&C 2019-
63: Contract 2019-09: M-R-G Forcemain Renewal - Phase 1, the contract be awarded to
the low Tenderer, Galbraith Construction Ltd., at the tendered price of $475,264.99
(including HST) as calculated based upon estimated quantities, and further that the
Mayor and Common Clerk be authorized to execute the necessary contract documents.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the recommendation set out in each consent agenda item respectively
be adopted.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
MOTION CARRIED UNANIMOUSLY.
6. Members Comments
Council members commented on various community events.
7. Proclamations
7.1 Purple Day - March 26, 2019
in support of Epilepsy Awareness in
the City of Saint John.
8. Delegations/Presentations
8.1 Saint John Arts Centre - Uber 5000 Mural Project
Referring to the submitted presentation, Executive Director Andrew Kierstead
requested permission to have a mural painted on the Arts Centre building by Mural
Artist Uber 5000. The funding for the project will be raised by public donations.
Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary:
RESOLVED that the Saint John Arts Centre Mural Project be referred to the City Manager
for a license agreement to allow the Saint John Arts Centre Mural Project.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the presentation Saint John Arts Centre Mural Project be received for
information.
MOTION CARRIED.
8.2 Discover Saint John - Sean Yoro Mural Project
Referring to the submitted presentation, Executive Director Victoria Clarke advised that
Discover Saint John has been working on a project that involves world renowned artist
Sean Yoro returning to the City to create a new tidal mural.
The use of a portion of the Market Slip will be required as the project involves Mr. Yoro
painting over sheets of steel from dismantled shipping containers hanging from the
seawall. Upon completion the artwork may be moved to a new permanent location. In
order to proceed, Discover Saint John requires a licence agreement with the City.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
Moved by Deputy Mayor McAlary, seconded by Councillor Reardon:
RESOLVED that the Discover Saint John - Sean Yoro Mural Project Presentation be
received for information.
MOTION CARRIED.
8.2.1 Licence Agreement with Discover Saint John for Tidal Mural
Moved by Deputy Mayor McAlary, seconded by Councillor Reardon:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2019-50: Licence Agreement with Discover Saint John for Tidal Mural,
1. That the City enter into a Licence agreement with Discover Saint John for $1.00
to grant its agents, employees, partners and contractors access to and use a
portion of the Market Slip seawall, floating dock and staging area being a portion
of PID No. 55235113, as identified on a submitted Location map, for the steel
installation, mural creation and further removal of same, subject to the following
terms and conditions:
a. the Licence shall commence on July 15, 2019 and conclude at 11:59 pm (local
time) on August 15, 2019;
b. that Discover Saint John shall, at no expense to the Licensor, obtain and
maintain in full force and effect during the entire term of this Licence, a
Commercial General Liability Insurance policy with policy limits of not less
than five million dollars ($5,000,000.00) inclusive per occurrence for bodily
injury and property damage; which policy shall name the City as an additional
insured and shall contain a cross-liability clause;
c. all damages, cost, claims, demands, actions, suits or other proceedings by
whomsoever claimed, made, brought or prosecuted in any manner and
whether in respect of property owned by others or in the Licensee does
hereby indemnify and save harmless the Licensor from respect of damage
sustained by others based upon or arising out of or in connection with the use
of the Licensed Area; and
d. submission of engineered design plans to be prepared and stamped by a
professional engineer (registered in New Brunswick) and submitted to the City
of Saint John for review and acceptance by the Chief City Engineer or
designate, plans for the securing of steel plates onto the seawall of the
subject property and for the subsequent removal of same.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
2. That the Mayor and Common Clerk be authorized to execute the Licence
Agreement.
MOTION CARRIED.
9. Public Hearings 6:30 PM
10. Consideration of By-laws
10.1 Proposed Zoning By-Law Amendment 348 Rockland Road and 21 Canon Street
rd
(3 Reading) with Section 59 Conditions
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the by--Law Number C.P. 111-68 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning two parcels of land having a combined area of
approximately 2,847 square metres, located at 348 Rockland Road and 21 Canon Street,
also identified as PID Numbers 00025791 and 55086128 from Neighbourhood
Community Facility (CFN) to General Commercial (CG), be read.
MOTION CARRIED.
The by-By-Law Number C.P. 111-68 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that Common Council hereby imposes pursuant to the provisions of Section
59 of the Community Planning Act (SNB 2017, c.19) the following condition upon the
development and use of the parcels of land having a combined area of approximately
2,847 square metres, located at 348 Rockland Road and 21 Canon Street also identified
as PID Numbers 00025791 and 55086128, namely that use of the property be restricted
Zoning By-law:
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
section 9.8;
Secondary Suite, subject to section 9.13;
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-68 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning two parcels of land having a combined area of
approximately 2,847 square metres, located at 348 Rockland Road and 21 Canon Street,
also identified as PID Numbers 00025791 and 55086128 from Neighbourhood
Community Facility (CFN) to General Commercial (CG), be read a third time, enacted,
and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by-By-Law Number C.P. 111-68 A Law to
Amend the Zoning By-Law of The City of Saint John
rd
10.2 Proposed Zoning By-Law Amendment 97-99 Exmouth Street (3 Reading) with
Section 59 Conditions
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-69 A Law to Amend the
Zoning By-amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 862
square metres, located at 97-99 Exmouth Street, also identified as PID Number
00015834 from Urban Centre Residential (RC) to General Commercial (CG), be read.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
MOTION CARRIED with Councillor Reardon voting nay stating that in her opinion this
allows too much commercial development in a residential area. This prevents the
growth of a community.
The by-By-Law Number C.P. 111-69 A Law to Amend the Zoning By-Law of
Moved by Councillor Merrithew, seconded by Deputy Mayor McAlary:
RESOLVED that Common Council hereby imposes pursuant to the provisions of Section
59 of the Community Planning Act (SNB 2017, c.19) the following condition upon the
development and use of the parcel of land having an area of approximately 862 square
metres, located at 97-99 Exmouth Street, also identified as PID No. 00015834, be
restricted to the following purposes identified in the General Commercial (CG) Zone of
-law:
a. That the use of the lot be limited to the following uses as defined by the Zoning By-
law:
raph 11.7(3)(b);
Facility;
9.13;
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
therein as being located in the CG zone.
MOTION CARRIED with Councillor Reardon voting nay.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-69 A Law to Amend the
Zoning By-, amending Schedule A, the Zoning Map of The
City of Saint John, by re-zoning a parcel of land having an area of approximately 862
square metres, located at 97-99 Exmouth Street, also identified as PID Number
00015834 from Urban Centre Residential (RC) to General Commercial (CG), be read a
third time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED with Councillor Reardon voting nay.
Read a third time by title, the by-By-Law Number C.P. 111-69 A Law to
Amend the Zoning By-
rd
10.3 Proposed Municipal Plan Amendment 179-185 Golden Grove Road (3 Reading)
rd
10.3.1 Proposed Zoning By-Law Amendment 179-185 Golden Grove Road (3 Reading)
with Section 59 Conditions
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 106-16 A Law to Amend the
Municipal Plan By-amending Schedule A City Structure, by redesignating a parcel
of land with an area of approximately 0.55 hectares, located at 179-185 Golden Grove
Road, also identified as PID Numbers 55057848, 55057855 and 55201750, from Stable
Area to Employment Area classification; and amending Schedule B Future Land Use, by
redesignating the same parcel of land from Stable Residential to Stable Commercial
classification, be read.
MOTION CARRIED.
The by--Law Number C.P. 106-16 A Law to Amend the Municipal Plan
By- in its entirety.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 106-16 A Law to Amend the
Municipal Plan By-amending Schedule A City Structure, by redesignating a parcel
of land with an area of approximately 0.55 hectares, located at 179-185 Golden Grove
Road, also identified as PID Numbers 55057848, 55057855 and 55201750, from Stable
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
Area to Employment Area classification; and amending Schedule B Future Land Use, by
redesignating the same parcel of land from Stable Residential to Stable Commercial
classification, be read a third time, enacted, and the Corporate Common Seal affixed
thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 106-16 A Law to
Amend the Municipal Plan By-
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-70 A Law to Amend the
Zoning By-adding Special Zone No.4 to the list of other
zones in Section 2.2; adding Section 14.9 Special Zone No. 4 Permitted Uses; adding
14.
the Zoning Map of The City of Saint John, by re-zoning a parcel of land having an area of
approximately 0.55 hectares, located at 179-185 Golden Grove Road, also identified as
being PID Numbers 55057848, 55057855 and 55201750, from Two-Unit Residential (R2)
to Special Zone 4 (SZ4), be read.
MOTION CARRIED.
The by-By-Law Number C.P. 111-70 A Law to Amend the Zoning By-Law of
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that Common Council rescind the Section 39 conditions imposed on the
November 8, 1976 rezoning of the property and located at 185 Golden Grove Road, also
identified as PID Number 55201750, and modified February 15, 1979 and June 11, 1984.
That Common Council hereby imposes pursuant to the provisions of Section 59 of the
Community Planning Act (SNB 2017, c.19) the following conditions upon the
development and use of the parcels of land having a combined area of approximately
0.55 hectares, located at 179-185 Golden Grove Road, also identified as PID Numbers
55057848, 55057855 and 55201750:
a) All areas of the site not occupied by buildings, driveways, walkways, parking, storage
or loading areas must be landscaped by the developer, in accordance with a detailed
landscaping plan, subject to the approval of the Development Officer prior to the
issuance of a Building Permit. This landscaping plan is to be prepared by the developer
or their consultant and submitted for approval with the Building Permit application.
b) The building elevations be submitted to the Development Officer for review and
approval prior to issuance of a Building Permit.
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
c) A plan showing access to the site and adjacent facility must be prepared by the
developer and submitted to Infrastructure Development and the Development Officer
for approval prior to issuance of a Building Permit.
That Common Council discharge all covenants and conditions of the agreement, made
pursuant to the provisions of Section 101 of the Community Planning Act in effect at
that time between Douglas and Gloria Mitton as developer, and the City of Saint John,
dated March 19, 1997 respecting the property located at 185 Golden Grove Road, also
identified as PID Number 55201750.
MOTION CARRIED.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the by--Law Number C.P. 111-70 A Law to Amend the
Zoning By-adding Special Zone No.4 to the list of other
zones in Section 2.2; adding Section 14.9 Special Zone No. 4 Permitted Uses; adding
14.
the Zoning Map of The City of Saint John, by re-zoning a parcel of land having an area of
approximately 0.55 hectares, located at 179-185 Golden Grove Road, also identified as
being PID Numbers 55057848, 55057855 and 55201750, from Two-Unit Residential (R2)
to Special Zone 4 (SZ4), be read a third time, enacted, and the Corporate Common Seal
affixed thereto.
MOTION CARRIED.
Read a third time by title, the by-By-Law Number C.P. 111-70 A Law to
Amend the Zoning By-Law of The City of Saint John
11. Submissions by Council Members
11.1 Queen Square West: Rain Garden Proposal (Councillor Reardon)
Councillor Reardon introduced the Rain Garden Proposal, and the work of ACAP and City
staff to develop the proposal.
Moved by Councillor Reardon, seconded by Councillor MacKenzie:
RESOLVED that Common Council approve the construction of a rain garden in Queen
Square West as proposed by ACAP Saint John and City staff.
MOTION CARRIED.
12. Business Matters - Municipal Officers
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COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
12.1 Regional Ice Strategy Update - Staff Presentation
Referring to the submitted report entitled Regional Ice Strategy Update, Commissioner
Hugenholtz said the project has been ongoing for over a year, noting that a presentation
was made to Council last September.
would look like. A regional collaborative consensus for a cost sharing solution / model is
encouraged with two key components: sustainability and fairness.
The Mayor commented that the Fundy Regional Service Commission did not reach a
consensus for a solution, but is hopeful for consensus in the next meeting in April.
st
After May 1, if consensus on a funding formula is not achieved, the City will explore
non-resident user fees.
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2019-57: Regional Ice Strategy Update, Common Council:
1.
2019 Regional Service Commission Board meeting that reads as follows:
a) Commit by May 1, 2019 to the following principles of a regional arena
funding formula:
i. The formula shall redistribute the applicable total operating cost
deficit of all regional arenas among taxpayers of the respective
municipalities and LSDs based on proportion of usage in the
respective jurisdictions,
ii. Operating cost deficits determined not to be applicable shall not be
included in the funding formula and shall remain the responsibility of
the host municipality.
b) Approves, only after commitments in (a) are obtained, external consulting
services be hired to define the applicable operating cost deficits by accessing,
and reviewing for consistency, usage and financial data related to each
regional arena. The Commission agrees the applicable operating cost deficits
and usage data defined by the consultant will be binding.
c) Commission Directors will provide a resource for the Staff Working Group to
coordinate (b)
d) Commit to exploring further regional collaboration relative to arena
management following a ratified arena funding agreement. Collaboration
would include sharing resources, sharing arena Capital costs, and developing
an arena supply plan that meets the current and future demands of users
and/or is financially sustainable for the regional taxpayers.
13
COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
2. - approach in the
absence of agreement from the Regional Service Commission as sought in (1a) by
May 1, 2019.
3. Reconfirm that Saint John Common Council believes a co-operative regional
approach is preferred over a solution that requires a form of non-resident user fees
to advance the priorities of regional fairness and sustainability.
MOTION CARRIED.
12.2 Budget Simulator - Public Engagement - Staff Presentation
Budget Simulator. This is a public engagement interactive tool that gives the public an
opportunity to examine the budget items and make recommendations to create a
three weeks. The results will be reviewed and themes reported back to Council.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the submitted presentation Budget Simulator - Public Engagement be
launched to the public.
MOTION CARRIED.
12.3 Engineering Services - Musquash Water Pumping Station Upgrades
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that as recommended by the City Manager in the submitted report M&C
2019-55: Engineering Services - Musquash Water Pumping Station Upgrades,
notervices,
Common Council authorize staff to conduct direct negotiations with CBCL Limited to
carry out engineering services for the Musquash Water Pumping Station Upgrades
project.
MOTION CARRIED.
12.4 One Stop Development Shop Customer Service Enhancement - Staff Presentation
Referring to the submitted report entitled One Stop Development Shop Customer Service
Enhancement, Commissioner Hamilton outlined the Customer Service enhancement in
the One Stop Development
& Community Development Services in 2019.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
14
COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
RESOLVED that the submitted report M&C 2019-65: One Stop Development Shop
Customer Service Enhancement, be received for information.
MOTION CARRIED.
12.5 Winter Asphalt Maintenance Staff Presentation
Commissioner Hugenholtz outlined the pothole component of the Winter Asphalt
Maintenance Program.
Deputy Commissioner Hussey described the causation of potholes, the degrees of
defects and temporary winter repairs. The City purchased 140 tonnes of cold mix and
has used approximately 55 tonnes of recycled hot mix. The pothole count and patching
statistics were presented.
Citizens support the program by calling the Customer Service line at 506-658-4455 to
inform the City of the location of potholes.
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that the submitted report M&C 2019-64: Winter Asphalt Maintenance, be
received for information.
12.6 Demolition of Vacant, Dilapidated and Dangerous Building at 149 Broad Street
(PID 00000604)
The City Manager advised that the item has been withdrawn from the agenda to allow
staff to engage with a new owner and will be brought back to Council with a
recommendation in two weeks.
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 Saint John Police Force Tee Off for Mental Health Sponsor Invitation Letter
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that the Saint John Police Force Tee Off for Mental Health Sponsor
Invitation Letter be supported at the Gold Sponsor $2000 level and paid from the
Council ticket budget.
MOTION CARRIED.
15
COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
16. Supplemental Agenda
17. Committee of the Whole
17.2 Easement Acquisition from Fundamental Baptist Church of Lancaster Civic # 1170
Sand Cove Road
Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew:
RESOLVED that as recommended by the Committee of the Whole having met on March
th
25, 2019 Common Council approves the following:
1. That the City acquire an easement for municipal services in portions of PID
numbers 395889 and 55152979, upon the terms and conditions set out in the
Offer attached to M&C 2019-43; and
2. That the Mayor and Common Clerk be authorized to execute any document(s)
necessary to finalize this transaction.
MOTION CARRIED.
17.3 Summer Arena Rental Agreement
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that as recommended by the Committee of the Whole having met on March
th
25, 2019 Common Council approves the following:
That the Mayor and Common Clerk be authorized to execute the license agreement
between the City of Saint John and Bezeau Skills Ltd. as attached to M&C 201956.
MOTION CARRIED.
17.4 Committee Appointment Develop Saint John
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that as recommended by the Committee of the Whole having met on March
th
25, 2019 Common Council approves the following:
Develop Saint John: to appoint Alanna Waberski for a 3 year term from March 25, 2019
to March 25, 2022.
MOTION CARRIED.
17.5 SCDWP Global Settlement
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
16
COMMON COUNCIL / CONSEIL COMMUNAL
March 25, 2019 / le 25 mars 2019
RESOLVED that as recommended by the Committee of the Whole having met on March
th
25 2019 Common Council approves the following:
1. That the City approve the Global Settlement described to Committee of the Whole in
closed session at its March 25th, 2019 meeting; and
2. That the Mayor and Clerk be authorized to execute the Minutes of Settlement
effecting the Global Settlement in the form as attached to M&C 2019-65; and
3. That the Minutes of Settlement be made publically available once they are formally
approved by Port City Water Partners.
MOTION CARRIED.
18. Adjournment
Moved by Councillor Armstrong, seconded by Councillor Sullivan:
RESOLVED that the meeting of Common Council held on March 25, 2019, be adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 9:57 p.m.
17
/h b/L\[ w9thw
M&C No. M&C 2019-73
Report Date April 02, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Summer Arena Bulk Rental Agreement Amendment
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Tim Michael Hugenholtz John Collin
RECOMMENDATION
Your City Manager recommends Common Council authorize the Mayor and
Common Clerk to execute the license agreement between the City of Saint John
and 707990 N.B. Inc. as attached to M&C 2019 73.
PREVIOUS REPORT
Common Council authorized the Mayor and Common Clerk to execute the
license agreement between the City of Saint John and 707990 N.B. Inc.as
attached to M&C 2019 56. A minor amendment is required to this agreement.
REPORT
Item 1.b. of the agreement that was attached to M&C 2019-56 indicated a
period of time that ended June 30, 2019. The agreement attached to this report
clarifies the period of time ending August 31, 2019. It was the intention of both
parties that the arena could be used by the Licensee on both weekend days, 8:30
AM 11:30 PM, May thru August. The amended agreement attached to this
report reflects this.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
preparation of the attached
license agreement.
ATTACHMENTS
Amended License Agreement with 707990 N.B. Inc.
This License made in duplicate this ____ day of March, 2019.
BY AND BETWEEN:
The City of Saint John, having its City Hall
at 15 Market Square, Saint John, New
Brunswick, a body corporate by Royal
Charter, confirmed and amended by Acts of
the Legislative Assembly of the Province of
New Brunswick, hereinafter called the
"Licensor"
OF THE ONE PART
- and
707990 N.B. Inc., a company duly
incorporated under the laws of the Province
of New Brunswick, having its head office at
42 Bayview Drive, in the City of Saint John,
County of St. John, Province of New
OF THE OTHER PART
WHEREAS the Licensor is the owner of premises known as the Hilton
Belyea Arena located at 390 Lowell Street, Saint John, New Brunswick (the
WHEREAS the Licensee has submitted a proposal to the Licensor for the
use of the Premises save and except: the ice plant and maintenance room; ice-
making equipment; canteen, office and storage rooms of minor hockey and figure
skating and also the use by the Licensor, its officers, servants, agents, contractors
and workers of a right of way for access to and from those parts of the Premises
not hereby licensed; and
WHEREAS the Licensor has agreed to grant the within License upon the
terms and conditions herein contained;
NOW THEREFORE THIS INDENTURE WITNESSETH that for and in
consideration of the charges stipulated in this License and other good and
valuable consideration, the receipt whereof is hereby acknowledged, the
Licensor does hereby grant, subject to the terms, conditions, covenants and
provisions herein contained, permission and license to the Licensee, its servants,
agents, employees, contractors and invitees to enter into and upon and exit from
the Premises during such days and periods of occupation and use as are more
particularly set out below. All times referenced in this License are expressed in
Atlantic Daylight Time and not otherwise.
1. The Licensee may occupy and use the Premises as follows:
thth
(a) Between Monday and Friday from May 5, 2019 to June 30,
2019 between the hours of 4:30pm until 11:30pm, inclusive;
thst
(b) Between Saturday and Sunday from May 5, 2019 to August 31,
2019 between the hours of 8:30am until 11:30pm, inclusive;
stst
(c)Between Monday and Friday from July 1, 2019 to August 31
(d) Notwithstanding Article 1(a) to (c) above, the Licensee
th
shall not occupy or use the Premises on May 20, 2019
st
(Victoria Day), July 1, 2019 (Canada Day) and August
th
5, 2019 (New Brunswick Day) collectively (the
2. (i) The Licensee shall pay to the Licensor for the occupation and use of the
Premises the amount of Ninety Three Thousand Dollars ($93,000.00) plus
(ii) The payment of the License Fee shall be made to the Licensee by the
Licensor by cash or certified cheque at the Office of the Commissioner of
th
Finance, 9 Floor, City Hall Building, 15 Market Square, Saint John, New
Brunswick, or such other place as may from time to time be designated by
the Licensor in the following installments and before the date identified
below for the payment of each installment:
st
(a) On or before May 1, 2019 in the amount of Fifteen Thousand Five
Hundred Dollars ($15,500.00) plus HST for the month of May 2019;
st
(b) On or before June 1, 2019 in the amount of Eighteen Thousand Nine
Hundred Dollars ($18,900.00) plus HST for the month of June 2019;
st
(c) On or before July 1, 2019 in the amount of Twenty Nine Thousand
Three Hundred Dollars ($29,300.00) plus HST for the month of July
2019;
st
(d) On or before August 1, 2019 in the amount of Twenty Nine
Thousand Three Hundred Dollars ($29,300.00) plus HST for the
month of July 2019.
(iii) The ice-time purchased at the Premises pursuant to the terms of this
License shall be used by the Licensee; however, the Licensee may re-sell
its purchased ice-time to a third party/third parties, which shall abide by
the terms of this Agreement and which may be prohibited by the Licensor
from using the Premises at its sole discretion.
(iv) The Licensee shall provide to the Licensor on a weekly basis no later than
following week (Sunday to Saturday, inclusive), together with the contact
information for at least one individual for the group using the ice each
time. Should there be any changes to the schedule of ice use, the Licensee
shall notify the Licensor in writing immediately of any such changes.
3. (i) The Licensor may terminate this License and the Licensee shall have no
further recourse should the Licensee fail to pay the License Fee pursuant to
the terms of this License or otherwise fail to meet any obligations,
conditions or agreements stipulated in this License.
(ii) The Licensee may terminate this License upon the giving of advance written
notice of Thirty (30) business days. Should such a termination occur, the
Licensee shall be refunded a pro-rated share of the License Fee as calculated
by reference to the days remaining during the License Period.
(iii) Should the Licensee terminate this License without giving the advance
written notice required in Article 3(ii) above, the Licensee shall be
obligated to pay to the Licensor, as a penalty for providing inadequate
written notice, the equivalent of Three (3) weeks of the License Fee, as
calculated by reference to the applicable License Fee payable in the
month(s) that are covered by the specific period in question.
4. (i) The Licensee shall keep in place during the full term hereof comprehensive
general liability insurance in a minimum amount of Five Million
-liability clause, all of which also
expressly covers and protects the Licensor in circumstances where the
Licensee chooses to re-sell ice-time pursuant to Article 2(iii) above and
which also expressly covers any allegations/claims of physical or sexual
abuse;
(ii) The Licensee shall provide a Certificate of Insurance to the Licensor at the
time of the execution of this License evidencing the insurance coverage
described in hereof and providing that coverage shall not be altered or
cancelled without the insurers giving thirty (30) in writing to
the Licensor prior to any such alteration or cancellation.
5. The Licensee shall not have any claim against the Licensor for loss or
damage of any nature, kind or description whatsoever arising from the exercise
or purported exercise of the License herein granted, unless such loss or damage
is due to the negligence of the Licensor or its employees, servants or agents.
6. Notwithstanding Article 4 hereof, the Licensee does hereby indemnify
and save harmless the Licensor from all damages, claims, demands, actions,
suits or other proceedings by whomsoever made, brought or prosecuted in any
manner and whether in respect of property owned by others or in respect of
damage sustained by others based upon or arising out of or in connection with
this License or anything done or purported to be done in any manner hereunder.
7.
with such rules and regulations in use by the Licensor from time to time as may
Recreation Arena Use Regulati
.
8. Except in accordance with the terms of this License, the Licensee shall
not assign, transfer or otherwise by any act cause or permit this permission and
license or any portion hereof to be assigned or transferred to any person(s)
whomsoever.
9. The Licensee shall, upon the termination of this License, immediately and
at its own expense, remove from the Premises any and all property brought or
placed upon the Premises by the Licensee and shall restore the Premises to as
good an order and condition as prevailed immediately prior to the commencement
of the term hereof and in the event of the failure of the Licensee to do so with
reasonable expedition, of which the Licensor shall be the sole judge, the Licensor
but the Licensor shall be by reason of any action taken or things required under
this paragraph be entitled to compensation, reimbursement and indemnity from the
Licensee.
10. The Licensor shall:
(a) maintain the ice and operate the premises at the same standard used
during the regular season;
(b) pay for all maintenance and operating costs;
(c) provide one experienced employee on site during the hours of
operation;
(d) in the event of breakdown that causes the Premises to be
unavailable for a day or any portion thereof, the Licensee shall be
given a Five Hundred Dollar ($500.00) credit per day up to a total
maximum of Fifteen Thousand Dollars ($15,000.00). Should any
credit arise by operation of this paragraph, the Licensee shall be
four (4) arenas at the prevailing rates that apply at the time between
stth
the dates of November 1, 2019 to March 30, 2020 or November
stth
1, 2020 to March 30, 2021. Under this arrangement, the
Licensor shall provide the Licensee with a list of available dates
th
and times by October 15, 2019 or 2020, as applicable, and the
Licensee shall, in turn, select the dates and times for which the
th
credit will be used by not later than November 15, 2019 or 2020,
th
as applicable. Any credit that is not used before March 30, 2021
shall expire and no longer be valid.
(e) The Licensor shall not lease any of its other Three (3) arenas to any
other individuals or entities between May 5, 2019 and August 31,
2019 for activities that would be in direct competition with the
activities of the Licensor, namely that of an ice hockey training
school, and, during the aforementioned period, there shall be no ice
.
IN WITNESS WHEREOF the parties hereto have set their
corporate seals duly attested by the signatures of their properly authorized officers
respectively the day and year first above written.
Signed, sealed and delivered THE CITY OF SAINT JOHN
______________________________
Don Darling, Mayor
______________________________
Jonathan Taylor, Common Clerk
Common Council Resolution:
March ____, 2019
707990 N.B. Inc.
Per: _________________________
Andrew Bezeau, President
CITY OF SAINT JOHN PARKS & RECREATION
ARENA USE REGULATIONS
1) Ice maintenance is completed at times mutually agreed by the Licensee
and Licensor except that the Licensor at its sole discretion may cause ice
maintenance to occur at any time to ensure the quality of the ice.
2) Should any booked period be sold to another user, the Licensor must be
so advised. Should a dispute arise at the rink, the attendant will defer to
the Licensee.
3) ct.
4) The Licensee is responsible for damages to the premises arising out of his
use of the facility.
5) The arena attendant on duty is in complete charge of the facility, and
his/her instructions are to be followed at all times.
6) All persons on the ice must wear skates.
7) No food or drink is allowed while skating.
8) The City of Saint John, its employees, and agents, cannot be held
responsible for any personal injury suffered by any user as a result of the
.
PROVINCE OF NEW BRUNSWICK
COUNTY OF SAINT JOHN
I, Jonathan Taylor, of the Town of Quispamsis, in the County of Kings and
Province of New Brunswick, MAKE OATH AND SAY:
1. THAT I am the Common Clerk of The City of Saint John and have custody of the
Common Seal hereof.
2. THAT the seal to the foregoing instrument affixed is the Common Seal of The
City of Saint John and that it was so affixed by Order of the Common Council of the said
City.
3.
Donald Darl
own signature.
4. THAT we are the proper officers to sign the foregoing instrument on behalf of The
City of Saint John.
SWORN TO BEFORE ME )
at the City of Saint John, in the )
County of Saint John and )
Province of New Brunswick )
this _____ day of _________, 2019 )
) ______________________________
) Jonathan Taylor
_____________________________ )
)
Commissioner of Oaths )
Being a Solicitor )
)
COUNTY OF SAINT JOHN
PROVINCE OF NEW BRUNSWICK
I, Andrew Bezeau, of the _________ of ____________, County of ___________
and Province of New Brunswick, MAKE OATH AND SAY:
1. THAT I am the President of 707990 N.B. Inc., the licensee named in the
foregoing instrument and have custody of the corporate seal of the said company
and am duly authorized to make this affidavit.
2. THAT the seal affixed to the foregoing agreement and purporting to be the
corporate seal of 707990 N.B. Inc. is the corporate seal of the said 707990 N.B.
Inc., the contractor named in the foregoing instrument and it was affixed by the
officer authorized to so affix the seal.
3.
my signature and as I am duly authorized to execute the said instrument.
4. THAT the said document was executed as aforesaid at the ______ of
______________, in the Province of New Brunswick on the ____ day of
_____________, 2019.
SWORN TO BEFORE ME at the )
_______ of _______________, )
in the County of ______________ )
and Province of New Brunswick )
this _____ day of _________, 2019 )
) ______________________________
) Andrew Bezeau
_____________________________ )
)
Commissioner of Oaths )
Being a Solicitor )
)
/h b/L\[ w9thw
M&C No. 2019-82
Report Date March 29, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Special Events License Application for P.R.O. Kids Dickie Crossman
Hockey Tournament
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brad Adams / Michael John Collin
Hugenholtz
RECOMMENDATION
City Staff recommends the following:
to apply for a Special Events permit with the Province of New Brunswick
to serve alcohol out of the warming area of the Hilton Belyea Arena on
th
the dates of April 18-20, 2019 in support of the Annual Dickie Crossman
Hockey Tournament.
PREVIOUS RESOLUTION
N/A
REPORT
th
The 5 Annual Dickie Crossman Memorial Hockey Tournament will be hosted on
th
April 18-20, 2019 out of the Hilton Belyea Arena.
The coordinators of this event would like to serve alcohol as part of their event;
and therefore, require municipal approval to obtain the associated permit from
the Province of New Brunswick. Historically, permission and appropriate permits
have been obtained for this event. Service is limited to the upstairs warming area
and only during the regular operating hours of the arena. George Georgoudis, on
, will complete the Special Events application. Mr.
- 2 -
Georgoudis is the Acting Secretary of the Dickie Crossman Organizing
Committee.
In 2018, the Dickie Crossman Committee Fundraised $15,000 from this event and
combined with their Annual Golf Tournament donated a total of $40,000 to
P.R.O. Kids. 2019 is trending in the same direction with the maximum number of
16 teams once again registered for the event. The positive reputation from this
event has made it a marquee event for many local businesses to show their
support for P.R.O. Kids.
STRATEGIC ALIGNMENT
a vibrant city, by
investing in arts, culture and recreation experiences that create a sense of
community pride. Furthermore, it supports growth of the Positive Recreation
Opportunities for Kids (P.R.O. Kids) progr
& Recreation Master Plan, PlaySJ.
SERVICE AND FINANCIAL OUTCOMES
th
Now in its 18 year, the Dickie Crossman Memorial Foundation has been a
champion donor to the P.R.O. Kids Program. Their continued generosity through
their Annual Hockey and Golf Tournaments has risen over $250,000 for P.R.O.
Kids thus impacting thousands of local youth living in poverty to become
enrolled into extra-curricular recreation programming.
This single event in 2019 is forecasted to raise the sum of an additional $15,000
for P.R.O. Kids.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
City staff consulted with the event organizers. The Manager of P.R.O.
Kids and Community Development sits on the Dickie Crossman
Committee and is involved in all aspects of planning and facilitation of
this event.
City Parks and Recreation Department has been contacted and is
supportive of this Event.
ATTACHMENTS
NB Special Events Permit Application
Department of Justice and Public Safety Ministère de la Justice et de la Sécurité publique
Gaming, Liquor and Security Licensing Branch Direction de la réglementation des jeux, des
P. O. Box 6000 alcools et de la sécurité
Fredericton, NB E3B 5H1 C. P. 6000
Fredericton (N.-B.) E3B 5H1
Telephone: (506) 453-7472
Téléphone : 506-453-7472
Fax: (506) 453-3044
Télécopieur : 506-453-3044
78-9264 (12/17)
Licensing Application Form Demande de licence pour un
Special Events événement spécial
APPLICATION MUST BE RECEIVED 45 DAYS LA DEMANDE DOIT ÊTRE REÇUE 45 JOURS
PRIOR TO EVENT AVANT LÉVÉNEMENT
Language Preference Langue de préférence
Section A Partie A
English French Français Anglais
Section B Partie B
Organization, group or festival /
Organisme, groupe ou festival
Festival or Event
Festival ou événement
Mailing Address / Adresse postale
(city / municipalité) (postal code / code postal)
(telephone / téléphone) (fax number / télécopieur) (e-mail / courriel)
Section C Partie C
First Contact Person / Première personne-ressource
(first name / prénom) (last name / nom de famille) (e-mail / courriel)
Telephone / Téléphone
(work / travail) (home / domicile) (fax / télécopieur)
Second Contact Person / Deuxième personne-ressource
(first name / prénom) (last name / nom de famille) (e-mail / courriel)
Telephone / Téléphone
(work / travail) (home / domicile) (fax / télécopieur)
.2
Section D Partie D
List the activities where liquor will be stored, served Dressez la liste des activités pour lesquelles des
and consumed. The Special Events can be held for boissons alcooliques seront entreposées, servies ou
consommées. L'événement spécial peut se dérouler
a maximum of seven days. Public announcement
pendant une période maximale de sept jours. Les
or advertising of the activities is permitted.
annonces publiques et les publicités sont autorisées.
Expected
Date Hours / Building / Tent and Address Type of Activity / Attendance /
Heures Bâtiment ou tente et adresse Type dactivité Assistance
prévue
EVENT DESCRIPTION DESCRIPTION DE LÉVÉNEMENT
If the function is to be held outside, this area must be Si lévénement doit avoir lieu à lextérieur, il faut
fenced in. Please provide details of the type of clôturer lendroit où il se tiendra. Veuillez décrire en
activity and include a diagram in the area provided détail lactivité qui aura lieu et inclure un diagramme
below. dans la section ci-dessous.
Diagram / Diagramme
...3
Indicate the selling price for each of the Indiquez le prix de vente des boissons
following. alcooliques suivantes :
Beer / Bière Draught / Spirits / Wine / Vin Coolers / Panachés
(12 oz.) Bière pression Spiritueux (specify unit / (specify unit / précisez
(9 oz.) (1 oz.) précisez lunité) lunité)
Section E Partie E
Activities Operated By Concessionaires Activités exploitées par des concessionnaires
List below any licensed establishment who will be Énumérez ci-dessous tout établissement titulaire
providing liquor service for the activity(ies). dune licence qui fournira un service de boissons
Attach a copy of any agreements made in this alcooliques durant les activités. Joignez une copie de
regard. toute entente conclue à cet effet.
Name of licensed establishment / Activity they will operate / Date of Activity /
Nom des établissements titulaires Activité organisée Date de lactivité
dune licence
Section F Partie F
Copies of approvals/letters, from the following Des copies des autorisations ou des lettres
departments, must be received (see Notice suivantes doivent être fournies au bureau central
LIN: 0512 for details) prior to release of your avant que votre licence puisse être délivrée (voir
licence. lavis LIN: 0512 pour de plus amples
renseignements).
Municipal approval or authorization obtained through your Regional Service Commission. /
Autorisation de la municipalité ou de la Commission de services régionaux.
Department of Health requires sites to have available 1 washroom per 50 people. For further
information, please consult with your local Health Protection Branch. / Le ministère de la Santé
exige quil y ait une toilette par 50 personnes sur les lieux dun événement spécial. Pour
obtenir de plus amples renseignements, veuillez communiquer avec le bureau de la Direction
de la protection de la santé dans votre région.
4
Fire Marshals Office, Justice and Public Safety or local Fire Prevention Inspectors /
Autorisation du Bureau du prévôt des incendies, du ministère de la Justice et de la Sécurité publique
ou des inspecteurs régionaux en sécurité-incendie.
Security and bartending arrangements / Dispositions relatives aux services de sécurité et aux
serveurs
Copy of advertisement / Matériel publicitaire
List of committee members of organization / Liste des membres du comité organisateur de
lévénement
Letter from festival committee / Lettre du comité du festival
Required fee - $100 per day / Droits prescrits 100 $ par jour
Declaration Déclaration
It is understood and agreed to that if the said Il est compris et entendu que le ministère de la
event is not accurately identified on this Justice et de la Sécurité publique peut, à sa
document and/or it is not operated in discrétion, suspendre ou retirer les privilèges
accordance with the requirements of the Liquor liés à lobtention dautres licences pour un
événement spécial si les renseignements
Control Act, the policies, and the conditions
fournis relativement à lévénement faisant
attached to the special events licence, then the
lobjet de la présente demande sont inexacts
privileges of obtaining further special events
ou si les activités ne sont pas conformes aux
licences may be suspended or cancelled at the
dispositions de la Loi sur la réglementation des
discretion of the Department of Justice and
alcools, aux directives et aux conditions
Public Safety.
rattachées à la licence.
I certify that: Je certifie que :
I am at least 19 years of age. jai au moins 19 ans;
All information submitted in this application
tous les renseignements fournis sont vrais
is true and correct. et exacts;
I have read and understand the conditions j'ai lu et compris les conditions applicables à
which are applicable to the licence applied la délivrance de la licence demandée.
for.
Date 20
Signature of Applicant /
Signature du demandeur
/h b/L\[ w9thw
M&C No. 2019-61
Report Date April 02, 2019
Meeting Date April 08, 2019
Service Area Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Software Renewal - ClearRisk
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Ian Fogan Kevin Fudge John Collin
RECOMMENDATION
Direct the Mayor and Common Clerk to execute the attached ClearRisk renewal.
EXECUTIVE SUMMARY
The ClearRisk system provides a Management Information System for Risk
Management and Fleet. ClearRisk enables the direct reporting of claims, fleet
work orders, parts and maintenance billing, fuel usage, lifecycle planning, claim
management, Risk Management planning and a broad list of kep performance
indicators.
PREVIOUS RESOLUTION
At February 4, 2013 meeting of Council the following resolution was adopted:
RESOLVED that as recommended by the City Manager in the submitted report
Software Agreement for Risk Management, Council approved the purchase of
Risk Management software from ClearRisk Inc., and further that the Mayor and
Common Clerk be authorized to execute the agreements with ClearRisk Inc. and
Saleforce.com as submitted.
REPORT
The City commenced using ClearRisk for Risk Management Information System in
2013. The system allows for quick and accurate reporting of claims and
insurance cost as well as Risk Management planning which lead to substantial
insurance savings in 2015 of over $500,000.
- 2 -
The cost for the Risk Management component is $11,550 and forms part of the
calculati
comparators in the public and private sectors.
Fleet began developing a Fleet Management Information System in partnership
with ClearRisk in 2016 following a recommendation from an MBA student
project in the summer of 2016. The project looked at the cost/benefits of
alternative Fleet Management Information System and concluded that if the City
of Saint John were to invest in the effort to develop their own system with
ClearRisk, that the solution would likely provide the best quality system at the
lowerst price.
The cost for the Fleet component is $14,850 which includes access for other
departments to run their own reports on their fleet performance and planning
for fleet replacement. When the City researched several other Fleet information
systems the comparable price was 2 to 3 times the cost of the ClearRisk system.
cycle planning for the CityClearRisk system also allows for direct
access to reports and costs of repairs for the different service delivery
departments such as Police, Fire, Transportation and Environment Services and
Water.
STRATEGIC ALIGNMENT
This aligns with the Council priority of Valued Service Delivery. Management
information system such as ClearRisk enable value optimizing decisions and
measure and report key performance indicators. Through these systems, Staff
are enable to make decisions to provide better front line services at the lowest
possible cost to citizens and customers.
SERVICE AND FINANCIAL OUTCOMES
The cost of the systems are included in the Risk Management and Fleet budgets
but enables management decisions in the planning and reporting of Fleet and
Risk Management decisions.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
None
ATTACHMENTS
1. Original agreement with ClearRisk Inc. and Salesforce.com
2. Amendment to original agreement Claims System
3. Amendment to orginal agreement Fleet System
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M&C No. 2019 - 71
Report Date April 01, 2019
Meeting Date April 08, 2019
Service Area Finance and Administrative
Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: License Agreement with Saint John Arts Centre for Mural Project
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Curtis Langille Kevin Fudge/Ian Fogan John Collin
RECOMMENDATION
1. That the City enters into a License agreement with Saint John Arts Centre
for $1.00 to grant its agents, employees, partners and contractors access
to and use a portion of the building facade at civic #20 Peel Plaza, being a
, for the mural creation, subject to
the following terms and conditions:
a. the License shall commence on June 1, 2019 and conclude at 11:59 pm
(local time) on July 31, 2019;
b. that Saint John Arts Centre shall, at no expense to the Licensor, obtain
and maintain in full force and effect during the entire term of this
Licence, a Commercial General Liability Insurance policy with policy
limits of not less than five million dollars ($5,000,000.00) inclusive per
occurrence for bodily injury and property damage; which policy shall
name the City as an additional insured and shall contain a cross-
liability clause; and
c. all damages, cost, claims, demands, actions, suits or other proceedings
by whomsoever claimed, made, brought or prosecuted in any manner
and whether in respect of property owned by others or in the Licensee
does hereby indemnify and save harmless the Licensor from respect of
damage sustained by others based upon or arising out of or in
connection with the use of the Licensed Area.
2. That the Mayor and Common Clerk be authorized to execute the License
Agreement.
- 2 -
EXECUTIVE SUMMARY
Saint John Arts Centre (SJAC) is planning to have a renowned artist come to the
City in June to July of this year to paint a mural. The mural will be painted over
portions of the east and south facing walls of the Arts Centre building. The mural
will be designed by artist Allan Ryan (Uber 5000) and be approved by the SJAC
mural committee. The Committee would reserve the right to paint over the
mural at some point in the future. If permission is granted, the mural would be
set to proceed in June of this year.
The terms and condition contained in the recommendation of this report will be
included in a License agreement that will provide SJAC and their agents the
access they requested and also protect the City against any unforeseen
circumstances.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
in
creating a livable community that is vibrant and diverse, while providing an
integrated approach to economic development.
REPORT
Further to the comments contained in the Executive Summary.
City departments and agencies have been advised and are supportive of Saint
John Arts Centre proposal to use a portion of the building (non-brick) facades to
facilitate the painting of a mural to draw attention to the SJAC offering New
Brunswick College of Craft and Design foundation courses starting this
September. The terms and conditions as set out in the recommendation
contained in this report will facilitate the proposal and protect the interests of
the City of Saint John. These conditions are similar to a recent license granted by
the City for Discover Saint John to create a mural adjoining the Market Slip.
SERVICE AND FINANCIAL OUTCOMES
There are no financial costs to the City associated with this project, while the
tourism benefits to the City and drawing attention to the new courses being
offered in the fall by the Arts Centre will be immeasurable.
- 3 -
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Facility Management and Risk Management were all advised of this proposal and
their input has been provided into this report where applicable. The City
office has reviewed a very similar report involving Discover Saint John
and was satisfied with the recommendation to Council.
ATTACHMENT
Location Map
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2019-76
M&C No.
April 2, 2019
Report Date
April 8, 2019
Meeting Date
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Tender for Asphaltic Concrete Mixes
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Amy Dobson Michael Hugenholtz John Collin
RECOMMENDATION
It is recommended that the seasonal tender for the supply of asphaltic concrete mixes
be awarded as follow:
Pre Construction Season (start of plant til May 5, 2019) - NRB Construction Company Ltd.
Construction Season (May 6 to November 8, 2019) - NRB Construction Company Ltd.
Post Construction Season (November 9, 2019 to plant close) - Galbraith Construction Ltd.
EXECUTIVE SUMMARY
Every year the City of Saint John issues a tender for the supply of asphaltic concrete
mixes to secure a source of asphalt for its various roadway maintenance initiatives. The
th
tender closed on March 26, with two bids meeting the City requirements. The bid
received from NRB Construction was low for the before and during construction
seasons and Galbraith Construction for the after construction season.
PREVIOUS RESOLUTION
This is an annual program.
REPORT
Each year the City of Saint John tenders for the establishment of a supply agreement for
the provision of asphaltic concrete mixes to guarantee a supply of asphalt. This product
is used by Transportation and Environment Services for a variety of tasks, including
asphalt restoration of water cuts, roadway and sidewalk repairs, roadway overlays, and
miscellaneous maintenance projects.
- 2 -
There are traditionally three seasons for asphalt: the normal construction season when
production is high and product is readily available; and the pre and post-construction
seasons, when production is low and higher costs are incurred to produce the product.
Bidders are asked to quote a price for the pre-season, another price for the construction
season, and a third price for the post-season. In this instance, the recommended bidder
is the lowest bid for each
MTO Performance Graded Asphalt Cement Price Index
In 2009, the City of Saint John adopted the use of the Ontario Ministry of Transportation
performance grade asphalt cement price index in all its asphalt related tenders. In
summary, an end of season adjustment is made for each monthly change in the MTO
Price Index and applied to the asphalt at time of purchase, with the Tender Opening
date being the base month. Adjustments are only made if month over month price
fluctuation is greater than 5%.
The formula is:
PA = Payment adjustment for asphaltic cement in dollars
T = Posted MTO Price Index for the month of tender opening
P = Posted MTO Price Index for the month the asphalt was purchased
Q = Quantity of asphaltic cement in tonnes
When P > 1.05 T, the Contractor receives additional payment as follows:
PA = (P 1.05T) x Q.
When P < 0.95 T, the City receives a credit as follows:
PA = (0.95T P) x Q.
STRATEGIC ALIGNMENT
The asphaltic concrete mixes procured through this award are used in various roadway
surface maintenance programs such as: the Saint John Water cut reinstatement
program, patch work, and the overlay program; all of which align with the
of investing in strategic road improvements.
SERVICE AND FINANCIAL OUTCOMES
The total estimated value of the 2019 supply contract is approximately $1 million for all
of Transportation and Eny maintenance programs (being
$675,000 +/- for the patch work, roadway and sidewalk maintenance, and the overlay
programs; and $325,000 +/- for the Saint John Water cut reinstatement program).
The purchase of asphaltic concrete mixes is a planned expenditure and funds to cover
the programs are included in the 2019 Operating Budget (over multiple service budget
lines).
- 3 -
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
A public tender call was issued on March 12, 2019 and closed on Tuesday, March 26,
2019 with two compliant bids received. The results of the tender (excluding HST and
haulage rates) are:
Staff of Materials Management and Transportation & Environment Services have
reviewed the tenders and have found them to be complete and formal in every regard.
Staff believe that both tenderers have the necessary resources and expertise to perform
the work. es
not open their plant until the Constructio
awarded to NRB Construction. With the exception mentioned above, all items are being
awarded to the lowest bidder.
Management support the recommendation being put forth.
ATTACHMENTS
No attachments
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M&C No. 2019- 78
Report Date March 26, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Contract No. 2019-16 Asphalt Resurfacing 2019
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Rod Mahaney Michael Hugenholtz/Brian John Collin
Keenan
RECOMMENDATION
It is recommended that Contract No. 2019-16: Asphalt Resurfacing 2019 be
awarded to the low Tenderer, Galbraith Construction Ltd., at the tendered price
of $5,886,959.54 (including HST) as calculated based upon estimated quantities,
and further that the Mayor and Common Clerk be authorized to execute the
necessary contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2019-
16: Asphalt Resurfacing 2019 to the low Tenderer.
PREVIOUS RESOLUTION
November 05, 2018; 2019 Water & Sewerage Utility Fund Operating Program
Approved.
July 30, 2018; 2019 General Fund Capital Program Approved.
December 18, 2018; 2019 General Fund Operating Program Approved.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
- 2 -
REPORT
BACKGROUND
The 2019 General Fund Operating Budget for Transportation and Environment
Services and the 2019 General Fund Transportation Capital Program include
provisions for the resurfacing of a number of streets in the City. This is an
annual program to upgrade and maintain deteriorating street surfaces under
the maintenance and capital resurfacing programs.
This contract includes all work associated with the resurfacing of a total of 34
streets or segments of streets. This work consists generally of the supply of all
necessary labour, materials and equipment for the placement of approximately
23,960 tonnes of Superpave hot-mix asphalt. Also included in this contract is
the installation of approximately 8,557 lineal meters of concrete curb and 3,563
lineal meters of 1.5 meter sidewalk.
TENDER RESULTS
Tenders closed on March 26, 2019 with the following results, including HST:
1. Galbraith Construction Ltd., Saint John, NB $5,886,959.54
2. Classic Construction (2012) Ltd., Saint John, NB $5,953,677.08
3. NRB Construction Company Ltd., Saint John, NB $6,193,442.88
4. Debly Enterprises Ltd., Saint John, NB $6,305,748.71
7,298,600 including HST.
ANALYSIS
The tenders were reviewed by staff and were found to be formal in all respects.
The tender from Debly Enterprises Ltd. contained a minor error in mathematics
that required correction in accordance with specification article 2.11 u) (i).
Staff is of the opinion that the low tenderer has the necessary resources and
expertise to perform the work, and recommend acceptance of their tender. The
asphalt production and placement processes will be closely monitored to ensure
conformance with project specifications. Work is expected to begin the last week
of April and continue until October 15, 2019.
- 3 -
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against various Operating and Capital
Budgets. Assuming award of the Contract to the low tenderer, an analysis has
been completed which includes the estimated amount of work that will be
performed by the Contractor and Others.
The analysis is as follows:
Budget $ 6,879,000
Project net cost $ 5,688,000
Variance (Surplus) $ 1,191,000
It is the intention of City staff to make full use of this budget surplus by adding
additional streets to the 2019 asphalt resurfacing contract with the payment to
be made at the approved contract unit prices. Staff will report back to Council
with a proposed list of additional streets for asphalt resurfacing and for approval
to increase the amount of contract 2019-16 accordingly.
POLICY TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of
Specifications and the specific project specifications.
SERVICE AND FINANCIAL OUTCOMES
Asphalt pavements, and concrete curb and sidewalks are essential infrastructure
which directly impacts the quality of life in our community. Roadway
infrastructure is important to the economic health of the community and citizens
expect these assets to be maintained to an acceptable standard. Proper and
timely maintenance of all roadway assets will ensure public safety, extend
service life of the asset, and achieve best value for the investment.
This project will be completed within the original approved financial budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/a
ATTACHMENTS
N/a
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M&C No. 2019-79
Report Date March 29, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: 2019 Roadway Construction Projects
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brian Keenan Michael Hugenholtz John Collin
RECOMMENDATION
It is recommended that Common Council receive and file this report.
EXECUTIVE SUMMARY
The City of Saint John has a number of major construction projects under both the
General Fund and Utility Fund Capital Programs that will have a significant
impact on traffic arteries. A map identifying the location of 2019 City projects is
attached. Projects that will have a more significant impact on traffic are
highlighted later in this report.
PREVIOUS RESOLUTION
July 30, 2018; 2019 Water & Sewerage Utility Fund Capital Program Approved.
July 30, 2018; 2019 General Fund Capital Program Approved.
- 2 -
STRATEGIC ALIGNMENT
specifically
as it relates to investing in sustainable City services and municipal infrastructure.
REPORT
Staff of local road authorities - New Brunswick Department of Transportation and
Infrastructure (NBDTI), Gateway Operations and the City of Saint John met on
March 20, 2019 to exchange information on planned construction projects and to
consider effects of the construction on the transportation network and traffic in the
Saint John region. Also included were local utilities Saint John Energy, Enbridge
Gas, Emera Brunswick Pipeline, Bell Aliant and Rogers Communication, The
2019 construction season will again have many large projects with impacts to
traffic flows. The meeting was productive with groups sharing information on
major projects that will impact traffic flows during the 2019 construction season.
The purpose of this report is to update Council on current and planned roadway
construction and the steps being taken to help mitigate impacts on users of the
transportation network.
Route 1 and Interchanges
Work will be taking place this season by Gateway Operations:
Mill Street Overpass Structure Deck Rehabilitation (Northbound lanes)
starting in late April with an estimated duration of 4 months lane
reductions will be required.
Market Place Structure. Detours will be required for 2-3 days.
Riverview Drive Structure lane reductions will be required.
Celebration Street Gabion Retaining Wall Replacement.
NBDTI Projects
NBDTI will be undertaking the following projects in 2019:
Red Head Road replacement of Culvert No. 2 will be a single lane of
alternating traffic with temporary traffic lights in place during
construction.
Hickey Road @ Little River bridge work design details still underway
Reversing Falls Bridge Foundation Rehabilitation (East Abutment)
minimal impact on traffic flow anticipated at this time.
Route 7 Kings County/Saint John County Line to Route 177 Overpass
paving
Route 7 South bound lanes near Grand Bay/Westfield Interchange
Culvert Replacement
Martinon Structure work underneath structure
- 3 -
Wall Street Overpass work on drains (lane reductions for one week)
Coldbrook Structure replace deck (3 to 4 days)
Route 100/Rothesay Avenue Intersection realignment and signalization
Final design details not yet available but expect some disruption to
traffic, lane reductions, partial/temporary closures as required for
construction activities. Traffic notifications to be in place well in advance
of work.
Saint John Energy Projects
Saint John Energy will be undertaking utility work that involves some excavation
at the following locations: Mystery Lake Drive/Coldbrook Crescent, Wyatt
Crescent, Bermuda Court, Danells Drive, Alingham Crescent, Angus Court, Ian
Street, MacNaughton Place, and Bayside Drive (transformer pads). Cabling work
not requiring excavation will be undertaken at Hilyard Street.
City Projects
The attached City of Saint John Projects Map for 2019 includes projects under
several categories:
Asphalt Maintenance Resurfacing
Water and Sewer Construction
Street Reconstruction
Safe Clean Drinking Water Project
Generally, the Asphalt Maintenance Resurfacing projects are carried out in stages:
asphalt cold milling, structure adjustments and paving. These projects are
normally of short duration with each location taking a few days to complete
depending on length of roadway to be resurfaced. The construction duration will
be longer for those locations where concrete curbs/sidewalks are included.
Water & Sewer Renewals require trench excavation in roadways and will result in
lane reductions, but there will be full road closures only in special cases where
buried infrastructure is complex and significant work is being carried out
simultaneously in various sections of the closed roadway.
Street Reconstruction projects normally involve underground infrastructure
renewals and replacement of roadway granulars in preparation for new curb,
sidewalk and asphalt installations. This type of construction work normally
requires full road closure.
Some remaining work continues on the Safe Clean Drinking Water Project at
John T. McMillan Avenue.
From the Projects Map, the following projects will result in significant impacts to
traffic flow:
- 4 -
Metcalf Street (Main Street to Lansdowne Avenue) Street
Reconstruction road closure and detour with access for local traffic.
Mecklenburg Street (Wentworth Street to Sydney Street) - Street
Reconstruction road closure and detour with access for local traffic.
Westmorland Road (Consumers Drive to McAllister Place) - Asphalt
Maintenance Resurfacing lane reductions.
Rothesay Avenue (McLean Street to McAllister Drive) - Asphalt
Maintenance Resurfacing lane reductions.
Charlotte Street (King Square North to King Square South) and King
Square North (Sydney Street to Charlotte Street) and King Square
South (Charlotte Street to Sydney Street) and Sydney Street (King
Square South to Union Street) - Asphalt Maintenance Resurfacing
lane reductions, possible road closure two consecutive Sundays.
Manawagonish Road (Fairville Boulevard to Westgate Drive) -
Asphalt Maintenance Resurfacing - lane reductions.
Chipman Hill (King Street to Union Street) Street Reconstruction
road closure and detour with access for local traffic.
King Square South (Charlotte Street to Civic #12 King Square South)
Water & Sewer Construction lane reductions.
Queen Square North (Charlotte Street to Sydney Street) - Street
Reconstruction road closure and detour with access for local traffic.
Wentworth Street (Union Street to Elliot Row) - Street Reconstruction
road closure and detour with access for local traffic.
Traffic disruption could be subject to change depending on particular design
and/or construction circumstances. Detailed traffic control plans will be
developed with contractors and design consultants for all major construction
projects. In addition to those identified above, other planned projects shown on
the Projects Map should be less disruptive.
There will also be normal operational and maintenance activities carried out by
Saint John Water and Transportation & Environment Services crews. These are
smaller in scope and usually only disrupt traffic on a street or street sections for a
relatively short period. Staff have also communicated with other local utilities
Enbridge Gas, Bell Aliant and Saint John Energy to exchange information about
their work activities in order to coordinate respective programs and plans.
- 5 -
SERVICE AND FINANCIAL OUTCOMES
The planned roadway construction projects will result in improvements to the
municipal infrastructure.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Communications Construction Information
Keeping citizens informed is a key component of a successful construction
season. Transportation & Environment Services, Engineering, SJ Water, Saint
John Police and Communications will work together with SJ Transit, SJ Parking
Commission, NBDTI, Gateway Operations and the various other utilities and
contractors to ensure that the public is kept informed on projects, delays and
changes to traffic patterns. The various groups will also work together to promote
information regarding alternate routes and modes of transportation.
A coordinated communications campaign is being initiated to keep the public
informed on construction progress throughout the season, along with impacts on
the highway and road networks and various forms of transportation.
The following will be utilized to communicate information to the public:
Public information sessions for major projects where required.
The weekly construction updates report sent to the media and posted to the
City's Website, sent via email notification, Twitter and Facebook each Friday.
A sample of the weekly update is attached for information. Further information
will be compiled as additional 2019 construction projects commence;
"Spot" traffic advisories disseminated as required through various channels
including media, email notification, Twitter and Facebook;
Onsite information signage where needed and;
Working with Destination Saint John and the Visitor Information Centres to
keep visitors/tourists informed.
- 6 -
construction map, a list of all projects and an explanation of the work to be
carried out and detailed information about large projects;
Many construction projects and activities have begun or are planned for the 2019
construction season. Agencies are coordinating their public communications
effort and this will continue as projects progress. Despite these, the public should
expect disruption to traffic flows. Patience and understanding on the part of all
network users will be important.
ATTACHMENTS
City of Saint John Projects Map
City of Saint John Weekly Construction Update
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Municipal Operations and Engineering
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(506) 658-ЍЍЎЎ CğǣΉĽƌĽĭƚƦźĻǒƩ ʹ ΛЎЉЏΜ ЏЎБ-4740
municipaloperations@saintjohn.ca http://www.saintjohn.ca
Construction Update/Nouvelles hebdomadaires March 29, 2019 /le 29 mars 2019
Drive with Caution or Use Alternate Routes Conduisez prudemment ou utilisez un trajet de rechange.
Police Will Be Monitoring Traffic La police surveillera la circulation.
Expect Traffic Interruptions {γğƷƷĻƓķƩĻ Ġ ķĻƭ źƓƷĻƩƩǒƦƷźƚƓƭ ķĻ ƌğ ĭźƩĭǒƌğƷźƚƓ͵
CITYOF SAINT JOHN PROJECTS
C ONTINUING / E NCOURS :
Reversing Falls Bridge (R215) Reduced to One Lane -
tƚƓƷ 5Ļ /ŷǒƷĻƭ LƓǝĻƩƭĽĻƭ ΛwЋЊЎΜ ƩĽduit Ġ ǒƓĻ ǝoie -
City of Saint John
Ville de Saint-Jean
The Department of Transportation and Infrastructure
Le ministļƩĻ ķĻƭ ƩğƓƭƦƚƩƷƭ ĻƷ ķĻ ƌ'Infrastructure tient Ġ
wishes to advise the motoring public that the
informer les automobilistes que le pont des chutes
Reversing Falls Bridge will be reduced to one lane
rĽversibles sera rĽduit Ġ une voie Ġ compter du mardi,
commencing at 9 a.m. on Tuesday, January 29, 2019.
29 janvier 2019 9 heures am. Cette rĽduction de voie
This lane reduction is expected to be approximately
devrait durer environ le 31 mars 2019 ĻƷ ĻƭƷ ƓĽcessaire
until March 31, 2019 and is necessary to carry out
pour effectuer l'entretien de la structure. La
maintenance on the structure. Signage will be in
signalisation sera en place.
place.
Cela fait partie des travaux en cours du ministļre des
This is part of the ongoing work of the Department of
Transports et de !'Infrastructure. Le ministļre rappelle
Transportation and Infrastructure. The Department
aux automobilistes de rduire leur vitesse et de
reminds motorists to reduce speeds and drive safely.
conduire prudemment.
Construction Update April 1 Α April 5, 2019 aźƭĻ Ġ ƆƚǒƩ ķĻ ƌğ ĭƚƓƭƷƩǒĭƷźƚƓ 01 avril Α 05 avril, 2019
Safe Clean Drinking Water Project (SCDWP) Projet Eau potable et salubre
Additional Infrastructure Infrastructure additionnelle
Component 3-2 Α Latimer Lake Dam and Intakes ;ƌĽƒĻƓƷ Ќ-2 - .ğƩƩğŭĻ ķĻ \[ğĭ \[ğƷźƒĻƩ ĻƷ tƩźƭĻƭ ķĻğǒ
Dredging operations and new intake pipe installation \[Ļƭ ƚƦĽƩğƷźƚƓƭ ķĻ ķƩğŭğŭĻ ĻƷ ƌγźƓƭƷğƌƌğƷźƚƓ ķĻ ƓƚǒǝĻƌƌĻƭ
will continue at Latimer Lake. The public and ĭƚƓķǒźƷĻƭ ķγğķƒźƭƭźƚƓ ƭĻ ƦƚǒƩƭǒźǝƩƚƓƷ Ġ \[ğƷźƒĻƩ \[ğƉĻ͵
motorists are advised that there will continue to be \[Ļ ƦǒĬƌźĭ ĻƷ ƌĻƭ ğǒƷƚƒƚĬźƌźƭƷĻƭ ƭƚƓƷ ğǝźƭĽƭ ƨǒĻ ƌğ
Construction Update / Nouvelles hebdomadaires - 2 - March 29, 2019 / le 29 mars 2019
increased heavy truck traffic on Eldersley Avenue and circulation de camions lourds sur l'avenue Eldersley et le
Latimore Lake Road from Pipeline Road East to Bustin chemin Latimore Lake continuera d'augmenter, du
Blvd. Please use extreme caution when making the chemin Pipeline Est au boulevard Bustin. CğźƷĻƭ ƷƩļƭ
turn on Eldersley Avenue and Pipeline Road East as attention lorsque vous tournez sur Eldersley Avenue et
Pipeline Road East, car les camions quittent lentement
trucks are slowly pulling out of Pipeline Road East.
Pipeline Road East.
Component 5-2 Α Rothesay Avenue
;ƌĽƒĻƓƷ Ў-2 Α avenue Rothesay
Two-way traffic will be slowed in both directions
to allow for chamber inspection. Flag personnel
La circulation dans les deux sens sera ralentie
will be present during this activity. From
afin de permettre l’inspection des regards
Thorne Ave. To Russell St.
(passages pour hommes). Le personnel de
signalisation sera sur place.
De l’avenue Thorne à la rue Russell.
COUNCIL REPORT
M&C No. 2019 - 80
Report Date March 28, 2019
Meeting Date April 08, 2019
Service Area Finance and
Administrative Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: City Market Tower Phase 2 Interior Renovations and Fit-Up
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Samir Yammine Kevin Fudge John Collin
RECOMMENDATION
It is recommended that the tender submitted by Eclipse Construction Services
Ltd., for the City Market Tower Phase 2 Interior Renovations and Fit-Up, in the
amount of $3,162,806.30 plus HST be accepted. Further to the base tender
amount, it is recommended that a contingency allowance be carried for this
project in the amount of $158,140.32 plus HST, for a total project cost of
$3,320,946.62 plus HST. Additionally, it is recommended that the Mayor and
Common Clerk be authorized to execute the necessary contract documents.
EXECUTIVE SUMMARY
Tower Phase 2 Interior Renovations and Fit-Up to the lowest compliant bidder.
PREVIOUS RESOLUTION
The following previous resolutions were adopted by Common Council:
1) M&C 2015-199.
a. Approve the Contribution with the Atlantic Canada Opportunity
Agency ( Project No. 206167) and authorize its execution by the
Mayor and Common Clerk;
b. Commit to allocating $1,330,000 toward the Saint John City
budget prior to 2018, contingent on the Government of New
Brunswick confirming its contribution of $2,030,000
- 2 -
2) M&C 2016-238. Approve the contribution Agreement between the City of
Saint John and the Regional Development Corporation ( Project No. 7807)
and authorize its execution by the Mayor and Common Clerk;
3) M&C 2017-048. It is recommended that the tender submitted by Eclipse
Construction Services., for the replacement of the Heritage Window
Replacement, in the amount of $853,252.85 including HST be accepted.
Further to the base tender amount, it is recommended that a contingency
allowance be carried for this project in the amount of $35,000 plus HST,
for a total amount of $893,502.85 including HST. Additionally, it is
recommended that the Mayor and Common Clerk be authorized to
execute the necessary contract documents.
4) M&C 2017-197. It is recommended that the tender submitted by Eclipse
Construction Services Ltd., for the City Market Tower Phase 1 Envelope
Rehabilitation and Structural Remediation, in the amount of
$2,013,249.47 plus HST be accepted. Further to the base tender amount,
it is recommended that a contingency allowance be carried for this
project in the amount of $290,000 plus HST, for a total project cost of
$2,303,249.47 plus HST. Additionally, it is recommended that the Mayor
and Common Clerk be authorized to execute the necessary contract
documents.
STRATEGIC ALIGNMENT
The City Market is a gem for the City of Saint John. The City Market is one of the
most important public gathering spaces in the greater Saint John region. It is a
place where regional vendors sell a range of goods as well as goods from around
the world. The Market provides a range of merchandise that serves all residents
of the community.
The City Market, the oldest continuing farmer's market in Canada, forms the
historic centerpiece of the revitalized city center in Saint John. The City Market
the identity and culture of Canada. In February 1988, the City of Saint John
entered into a cost sharing agreement with the Federal Government
(Environment Canada Parks) for the restoration of the Saint John City Market.
An important stipulation in this agreement is as
follows:
ill, at its own expense, and subject to
the Conservation Report, operate, maintain, and
protect the Market in its restored state for a period
of forty-
- 3 -
As such, the City of Saint John has a responsibility under this agreement to
maintain and protect the City Market in a restored state until the year 2030.
This includes the Head Tower.
In addition to the above, in terms of strategic alignment, the Saint John City
Market is also located in an intensification area (uptown primary centre), which
aligns with Plan SJ. The proposed exterior and structural remediation work is
part of the City Market Tower capital renewal which was identified as a high
priority by the Common Council.
REPORT
BACKGROUND
In April, 2018, the City of Saint John completed Phase 1 of the City Market
Tower. Phase 1 consisted of exterior and structure remediation works as well as
replacement of windows, doors, roofs, rainwater leaders and gutters.
Immediately after the completion of phase 1, staff in cooperation with the
architect started working on the design and tender package of Phase 2 Interior
Renovations and Fit-Up. The completion of Phase 2 will enable City Staff to move
to the City Market Tower, which is expected to be in late November 2019.
ANALYSIS
The proposed scope of work of phase 2 consists of, but is not limited to, the
following:
Interior renovations of the City Market Tower floors, main stairwell and
partial renovation of the market elevator lobby
Replacement of the two boilers
Supply and Installation of a new high efficiency heating and cooling
system including a smart control system
Supply and Installation of three high efficiency Energy Recovery
Ventilators (ERV)
Expanding of the electrical and boiler rooms
Supply and installation of a new electrical service entrance
Supply and installation of new lighting, power and communications
distribution including lighting control
Supply & installation of new exterior lighting system
Modernizing of the existing elevator
Structural remediation of interior timber systems, and interior brick load-
bearing walls
- 4 -
SERVICE AND FINANCIAL OUTCOMES
The total cost to perform the City Market Tower Phase 2 Interior Renovations
and Fit-Up, if awarded to the lowest bidder as recommended, will be
$3,320,946.62 plus HST. This includes the $158,140.32 contingency allowance.
The cost of the project with the HST rebate applied (100% in this case) will be
$3,320,946.62.
The total cost has exceeded the approved original cost of the City Market
interior renovation by approximately $339,642.30 excluding contingency. This is
due to the installation of new boilers, heating and electrical service entrance as
well as increase in cost to the aluminum and steel materials. The original boilers
and heating systems as well as the electrical service entrance are over 35 years
old and have surpassed their expected useful life. However, staff have identified
the following projects in the 2018 and 2019 capital budget, which are under
budget or are not required to be done: Heat Pump Installation, Market Slip Steel
Sheet, Harbour station expansion joint, leisure Services Offices window
replacement, ammonia gas detection, Carleton community center HVAC
upgrade. The total cost of these projects is approximately $497,782.62, which
would be allocated to the City Market Interior Renovation Project as per the
capital budget policy.
Funding for this project is provided by a shared funding agreement with Regional
Development Corporation (RDC) in the amount of $401,000, Atlantic Canada
Opportunity Agency (ACOA) in the amount of $494,094.91, Federation of
Canadian Municipalities (FCM) in the amount of $900,000, NB Power Energy
Program in the amount of $12,789 with the remaining funds of $1,513,062
provided from the 2018 & 2019 City of Saint John Capital budget envelope.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS MATERIALS
MANAGEMENT
A public tender call was issued on March 6, 2019 and closed on March 26, 2019.
Four (4) companies responded to the tender call by submitting bids. The results
are as follows:
Eclipse Construction Services Ltd. $ 3,162,806.30 plus HST
Bird Construction Group $ 3,238,000.00 plus HST
John Flood & Sons (1961) Ltd. $ 3,250,676.00 plus HST
Lindsay Construction Limited $ 3,439,000.00 plus HST
Staff of Materials Management have reviewed the tenders and have found them
to be complete and formal in every regard. Staff believes that the low tenderer,
- 5 -
Eclipse Construction Services Ltd., has the necessary resources and expertise to
perform the work, and recommend acceptance of their tender.
Materials Management support the recommendation being put forth.
ATTACHMENTS
N/A
/h b/L\[ w9thw
M&C No. 2019-77
Report Date March 29, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council:
SUBJECT: Materials Testing and Construction Inspection Services for 2019 and
2020
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Rod Mahaney Michael Hugenholtz /Brian John Collin
Keenan
RECOMMENDATION
It is recommended that the proposal from Gemtec Consulting Engineers and
Scientists Limited, for Material Testing and Construction Inspection Services for
2019 and 2020 in the amount of $683,660.05 including HST be accepted and that
the Mayor and Common Clerk be authorized to execute the appropriate
documentation in that regard.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award the Materials
Testing and Construction Inspection services for asphalt concrete, Portland
cement concrete and soils compaction for the years 2019 and 2020 to Gemtec
Consulting Engineers and Scientists Limited.
PREVIOUS RESOLUTION
July 30, 2018; 2019 General Fund Capital Program Approved.
December 18, 2018; 2019 General Fund Operating Program Approved.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
- 2 -
REPORT
BACKGROUND
The approved 2019 General Fund Capital and General Fund Operating Programs
include funding for the Materials Testing and Construction Inspection Services.
A Request for Proposal (RFP) was advertised to engage an Engineering firm to
carry out the following services for the above noted project:
Asphalt Concrete Testing, Inspection, and Engineering Technical
Services
Portland Cement Concrete Field and Laboratory Testing,
Inspection, and Engineering Technical Services; and
Soils and Granular Materials Compaction, Testing, Inspection and
Engineering Technical Sevices.
In each of these three areas there are significantly different services required in
providing for inspection and testing. Asphalt concrete requires a number of tests
on both its physical and chemical properties requiring sophisticated lab
equipment and facilities. Portland cement concrete requires a number of field
tests as well as a physical stress test for which the City does not possess the
equipment. Soils compaction testing involves both field and laboratory
evaluation for base/sub-base aggregate for road construction, retaining wall
construction and other projects.
ANALYSIS
With a comprehensive terms of reference document developed by staff, a public
call for proposals was made for Materials Testing and Construction Inspection
Services. The Request for Proposal (RFP) closed on February 28, 2019 with
responses received from the following four consulting engineering companies:
Stantec Consulting Limited, Saint John, NB
Gemtec Consulting Engineers and Scientists Limited, Saint John, NB
EXP Services Inc., Saint John, NB
Conquest Engineering Ltd., Saint John, NB
A Review Committee consisting of staff from Materials Management and
Transportation & Environment Services was formed to evaluate submissions.
Each member completed an independent review of the submissions and a joint
discussion was held to develop the final ranking of submissions. The Review
- 3 -
Committee came to a conclusion on their recommendation, which follows later
in the report.
The evaluation process uses the expertise of a variety of staff from Purchasing,
Engineering and Operations to ensure a thorough review of the various
submissions. Care must be taken to ensure that the necessary level of effort and
expertise is being directed to the various tasks involved in the work, while still
ensuring that costs to be incurred are appropriate and controllable. It is for
these reasons that cost, although very important, cannot be the sole nor most
critical deciding factor in making the selection of a consulting engineering firm.
The Committee was tasked with the role of reviewing each submission against
the proposal evaluation criteria as defined in the proposal call document. These
criteria consisted of the following:
1. Quality and Completeness Does the proposal address all of the needs
raised? Is the proposal presented in an organized and professional
manner?
2. Has the consultant demonstrated a level of
expertise with the requirements of this project?
3. Experience of Employees / Sub ΏĭƚƓƭǒƌƷğƓƷƭ Has the consultant
demonstrated a level of expertise for the employees of the company and
sub consultants listed?
Ѝ͵ Methodology Does the approach to the project outlined in the proposal
address, in a realistic sense, attainable goals and is it in keeping with the
5. Cost Cost will be a factor, however not the only factor to be considered.
allowed for each aspect of the project to be adequately addressed?
After careful, independent consideration of presentation, company experience,
personnel and technical proposal, the Review Committee met to analyze the
financial proposals were opened and addressed. These had been submitted in
separate, sealed envelopes.
After due consideration, the Review Committee selected the submission of
Gemtec Consulting Engineers and Scientists Limited, as the best proposal based
on an overall rating of the evaluation criteria - presentation, company
experience, personnel, technical proposal and cost. The submission from Gemtec
Consulting Engineers and Scientists Limited, met all of the requirements of the
proposal call, in a manner acceptable to the committee, and with the lowest
cost of the submitted proposals.
- 4 -
POLICY ENGAGEMENT OF ENGINEERING CONSULTANTS
The costs incurred by the consultant will be paid in accordance with the terms of
the Request For Proposal at the rates submitted and accepted in the consultants
proposal not to exceed the Recommended Hourly Rates as contained in The
Association of Consulting Engineering Companies New Brunswick fee guideline.
SERVICE AND FINANCIAL OUTCOMES
The proposed cost of work from Gemtec Consulting Engineers and Scientists
Limited, to provide Materials Testing and Construction Inspection Services for
this project is $683,660.05 including HST, based on estimated quantities. This
cost is based on providing the requested services for a period of 2 years
($333,537.95 in 2019 and $350,122.10 in 2020). The cost to cover these services
are included in the Operating and General Fund Capital Program Budgets.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Materials Management facilitated the RFP process to solicit proposals from
Engineering Consultants for the Material Testing and Construction Inspection
Services. The committee was tasked with the role of reviewing each submission
against the proposal evaluation criteria as defined in the proposal call document.
the technical and financial aspects of the submissions were undertaken by the
evaluation committee members. The above process is in accordance with the
recommendation being put forth.
ATTACHMENTS
N/a
/h b/L\[ w9thw
M&C No. 2019-69
Report Date March 27, 2019
Meeting Date April 08, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Public Information Session: Mecklenburg Street (Sydney Street to
Wentworth Street)
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Joel Landers Brent McGovern / Brian John Collin
Keenan
RECOMMENDATION
It is recommended that this report be received and filed.
EXECUTIVE SUMMARY
The purpose of this report is to inform Council of a Public Information Session
that will be held in relation to the Mecklenburg Street (Sydney Street to
Wentworth Street) Water, Sanitary and Storm Sewer Renewal and Street
Reconstruction project, and to update Council on the status of the project.
PREVIOUS RESOLUTION
July 30, 2018; (M&C 2018-219) 2019 Water & Sewerage Utility Fund Capital
Program Approved.
July 30, 2018; (M&C 2018-219) 2019 General Fund Capital Program approved
REPORT
The approved Water & Sewerage Utility Fund and General Fund Capital
Programs include projects for the design and reconstruction of Mecklenburg
Street from Sydney Street to Wentworth Street.
- 2 -
Staff looks forward to the tender closing on April 16, 2019. Construction is
expected to begin in July 2019 and continue until September, 2019. This is a
major project that will impact the local area during construction.
It is for these reasons that staff have decided to hold a Public Information
Session to allow local residents and business owners an opportunity to view the
project design drawings, ask questions and give their feedback. The Public
Information Session will be held at the Trinity Church (Bennett Room) at 115
Charlotte Street on Wednesday, April 17, 2019, from 2-4 p.m. and 6-8 p.m. This
report is being provided for the information of Council and to extend an
invitation to any Councillors who may wish to attend the Public Information
Session.
The Public Information Session will be advertised on thand
copies of the attached notice will be delivered door to door in the project area.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
The municipal infrastructure on this street is in poor condition and requires
replacement. The renewal of the infrastructure will reduce the likelihood of
future service disruptions to the local residents due to infrastructure failures.
The storm water and sanitary sewer flows will also be separated.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
Mecklenburg Public Information Session Notice
PUBLIC INFORMATION SESSION
MECKLENBURG STREET (SYDNEY STREET TO WENTWORTH
STREET)
WATER, SANITARY AND STORM SEWER RENEWAL AND
STREET RECONSTRUCTION
The City of Saint John will be installing new infrastructure on Mecklenburg Street
from Sydney Street to Wentworth Street. There will be new water main, sanitary
sewer, and storm sewer installed, including renewal of existing services to each
residence up to the property line. New curb and sidewalk will be installed and full
road reconstruction will be undertaken including the addition of a grass median
and trees.
Construction is planned to begin in July and is expected to continue into
September 2019. Prior to construction, another notice will be distributed to inform
residents and business owners of the actual construction schedule. Although
there will be water interruptions and delays in traffic, it is our intent to keep these
inconveniences to a minimum.
infrastructure.
This project is part of the 2019 City of Saint John Water & Sewerage Utility Fund
Capital Program and the General Fund Capital Program.
Representatives from the City of Saint John will be available to answer questions
related to the project. The public is invited to attend an information session on
this project on the following date and times:
Date: Wednesday, April 17, 2019
Time: 2:00 4:00 pm and 6:00 8:00 pm
Location: Trinity Church (Bennett Room)
115 Charlotte Street
For further information about this project contact the City of Saint John
Transportation and Environment Services at (506) 658-4455.
/h b/L\[ w9thw
M&C No. 2019-70
Report Date April 01, 2019
Meeting Date April 08, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Public Information Session: Wentworth Street (Union Street to Elliot
Row) Water, Sanitary and Storm Sewer Renewal and Street
Reconstruction
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Brent McGovern / Brian John Collin
Keenan
RECOMMENDATION
It is recommended that this report be received and filed.
EXECUTIVE SUMMARY
The purpose of this report is to inform Council of a Public Information Session
that will be held in relation to the Wentworth Street (Union Street to Elliot Row)
Water, Sanitary and Storm Sewer Renewal and Street Reconstruction project,
and to update Council on the status of the project.
PREVIOUS RESOLUTION
February 25, 2019; Contract 2019-01: Wentworth Street (Union Street to Elliot
Row) Water, Sanitary and Storm Sewer Renewal and Street Reconstruction
Awarded.
REPORT
The approved Water & Sewerage Utility Fund and General Fund Capital
Programs include projects for the design and renewal of the watermain and
sanitary sewer, the installation of a new storm sewer and full street
reconstruction on Wentworth Street from Union Street to Elliot Row.
The tender for Wentworth Street has closed and the contract was awarded to
TerraEx Inc. at the February 25, 2019 Council meeting. Construction is expected
- 2 -
to begin in late April, 2019 and continue until August, 2019. This is a major
project that will impact the local area during construction.
It is for these reasons that staff have decided to hold a Public Information
Session to allow local residents and business owners an opportunity to view the
project design drawings, ask questions and give their feedback. The Public
Information Session will be held at the Boys & Girls Club of Saint John at 1 Paul
Harris Street on Thursday, April 11, 2019, from 2-4 p.m. and 6-8 p.m. This report
is being provided for the information of Council and to extend an invitation to
any Councillors who may wish to attend the Public Information Session.
The Public Information Session will be advertised and
copies of the attached notice will be delivered door to door in the project area.
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
The municipal infrastructure on this street is in poor condition and requires
replacement. The renewal of the infrastructure will reduce the likelihood of
future service disruptions to the local residents due to infrastructure failures.
The storm water and sanitary sewer flows will also be separated on this section
of Wentworth Street. In addition, this project provides the opportunity to
improve the streetscape with the installation of grass medians and street trees.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
Wentworth Street Public Information Session Notice
PUBLIC INFORMATION SESSION
WENTWORTH STREET (UNION STREET TO ELLIOT ROW)
WATER, SANITARY AND STORM SEWER RENEWAL AND
STREET RECONSTRUCTION
The City of Saint John will be installing new infrastructure on Wentworth Street from Union
Street to Elliot Row. There will be new water main, sanitary sewer, and storm sewer
installed, including renewal of existing services to each residence up to the property line.
New curb and sidewalk will be installed and full road reconstruction will be undertaken
including the addition of grass medians on both sides of the street and trees on the odd civic
number side of the street.
Construction is planned to begin in April and is expected to continue into August 2019. Prior
to construction, another notice will be distributed to inform residents and business owners of
the actual construction schedule. Although there will be water interruptions and delays in
traffic, it is our intent to keep these inconveniences to a minimum.
ng commitment to continually improve its infrastructure.
This project is part of the 2019 City of Saint John Water & Sewerage Utility Fund Capital
Program and the General Fund Capital Program.
Representatives from the City of Saint John will be available to answer questions related to
the project. The public is invited to attend an information session on this project on the
following date and times:
Date: Thursday, April 11, 2019
Time: 2:00 4:00 pm and 6:00 8:00 pm
Location: Boys & Girls Club of Saint John
1 Paul Harris Street
For further information about this project contact the City of Saint John
Transportation and Environment Services at (506) 658-4455.
/h b/L\[ w9thw
M&C No. 2019-67
Report Date March 27, 2019
Meeting Date April 08, 2019
Service Area Saint John Water
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Engineering Services: Prospect Street West Sanitary Lift Station &
Sewer Improvements
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
John Campbell Brent McGovern /Brian John Collin
Keenan
RECOMMENDATION
It is recommended that the proposal from Crandall Engineering Ltd., for
engineering design and construction management services for the Prospect
Street West Sanitary Lift Station & Sewer Improvements project in the amount
of $82,000.75 including HST be accepted and that the Mayor and Common Clerk
be authorized to execute the appropriate documentation in that regard.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award the Engineering
services for the Prospect Street West - Sanitary Lift Station & Sewer
Improvements project to Crandall Engineering Ltd.
PREVIOUS RESOLUTION
July 30, 2018; (M&C 2018-219) 2019 Water & Sewerage Utility Fund Capital
Program approved.
STRATEGIC ALIGNMENT
Sustainable Infrastructure.
- 2 -
REPORT
BACKGROUND
The approved 2019 Water & Sewerage Utility Fund Capital Program includes
funding for design of a new pumping station, land acquisition and required
piping to direct flows to the sewer on Main Street West for treatment.
A Request for Proposal (RFP) was advertised to engage an Engineering firm to
carry out the following services for the above noted project:
Part A Site Surveys, Preliminary Investigation and Data
Collection
Part B Preliminary Design, Cost Estimates and Design Report
Part C Conduct Public Consultation Process
Part D Detailed Design
Part E Tender Period Services, Materials Testing & Inspection,
Red Books and Record Drawings
Part F Construction Management
PURPOSE
The purpose of this report is to make a recommendation for consulting
engineering services for this project.
ANALYSIS
With a comprehensive terms of reference document developed by staff, a public
call for proposals was made for consulting engineering services. The Request for
Proposal (RFP) closed on February 28, 2019 with responses received from the
following four consulting engineering companies:
Dillon Consulting Limited, Saint John, NB
Crandall Engineering Ltd., Saint John, NB
R.V. Anderson Associates Limited, Moncton, NB
CBCL Limited, Saint John, NB
A Review Committee consisting of staff from Materials Management,
Transportation & Environment Services and Saint John Water was formed to
evaluate submissions.
Each member completed an independent review of the submissions and a joint
discussion was held to develop the final ranking of submissions. The Review
Committee came to a conclusion on their recommendation, which follows later
in the report.
- 3 -
The evaluation process uses the expertise of a variety of staff from Purchasing,
Engineering and Operations to ensure a thorough review of the various
submissions. Care must be taken to ensure that the necessary level of effort and
expertise is being directed to the various tasks involved in the work, while still
ensuring that costs to be incurred are appropriate and controllable. It is for
these reasons that cost, although very important, cannot be the sole nor most
critical deciding factor in making the selection of a consulting engineering firm.
The Committee was tasked with the role of reviewing each submission against
the proposal evaluation criteria as defined in the proposal call document. These
criteria consisted of the following:
1. Quality and Completeness Does the proposal address all of the needs
raised? Is the proposal presented in an organized and professional
manner?
2. Has the consultant demonstrated a level of
expertise with the requirements of this project?
3. Experience of Employees / Sub ΏĭƚƓƭǒƌƷğƓƷƭ Has the consultant
demonstrated a level of expertise for the employees of the company and
sub consultants listed?
Ѝ͵ Methodology Does the approach to the project outlined in the proposal
address, in a realistic sense, attainable goals and is it in keeping with the
5. Cost Cost will be a factor, however not the only factor to be considered.
allowed for each aspect of the project to be adequately addressed?
After careful, independent consideration of presentation, company experience,
personnel and technical proposal, the Review Committee met to analyze the
financial proposals were opened and addressed. These had been submitted in
separate, sealed envelopes.
After due consideration, the Review Committee selected the submission of
Crandall Engineering Ltd. as the best proposal based on an overall rating of the
evaluation criteria - presentation, company experience, personnel, technical
proposal and cost. The submission from Crandall Engineering Ltd. met all of the
requirements of the proposal call, in a manner acceptable to the committee, and
was the lowest cost of the submitted proposals.
- 4 -
POLICY ENGAGEMENT OF ENGINEERING CONSULTANTS
The costs incurred by the consultant will be paid in accordance with the terms of
the Request For Proposal at the rates submitted and accepted in the consultants
proposal not to exceed the Recommended Hourly Rates as contained in The
Association of Consulting Engineering Companies New Brunswick fee guideline.
The Construction Management component of this project fee is based on an
estimated 8 week construction period. The final fee will be calculated based on
the actual construction management period.
SERVICE AND FINANCIAL OUTCOMES
The proposed cost of work from Crandall Engineering Ltd., to provide
engineering design and construction management services for this project is
$82,000.75 including HST. This cost is based on an estimated 8 week
construction management period. An amount of $100,000 is included in the
2019 Water & Sewerage Utility Fund Capital Program for engineering design
services.
Engineering fees to cover the costs of design and construction management
generally do not exceed 1520% of the total overall project cost, depending on
the nature of the project and the engineering services required. This upset fee is
approximately 13% of the total overall project cost, which is considered
appropriate for this type of work.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Materials Management facilitated the RFP process to solicit proposals from
Engineering Consultants for the Prospect Street West Sanitary Lift Station &
Sewer Improvements project. The committee was tasked with the role of
reviewing each submission against the proposal evaluation criteria as defined in
the proposal call document.
the technical and financial aspects of the submissions were undertaken by the
evaluation committee members. The above process is in accordance with the
recommendation being put forth.
ATTACHMENTS
N/a
Date:
To:
From:
For:Meeting ofTuesday,March 26, 2019
SUBJECT
Applicant:
Owner:
Location:
PID:
Plan Designation:
Existing Zoning:
Proposed Zoning: Two-Unit Residential (R2)
Application Type:
Jurisdiction:Community Planning Act
Monday,April 8, 2019
SUMMARY
RECOMMENDATION
DECISION HISTORY
ANALYSIS
Proposal
Site and Neighbourhood
Municipal Plan
CriteriaStaff Comments
Rezoning and Section 39 Amendment
Conclusion
ALTERNATIVES AND OTHER CONSIDERATIONS
Alternatives
Other Considerations
ENGAGEMENT
Public
SIGNATURES AND CONTACT
Prepared:
Reviewed:Approved:
Contact:
Phone:
E-mail:
Project:
APPENDIX
Site Location
Municipal Plan
Zoning
Aerial Photography
Site Photography
L
I
W
03/04/2019
40 Mountain View Drive
(Calabria Estates)
Presentation to Common Council
April 8, 2019
Growth & Community Planning Team
DƩƚǞƷŷε/ƚƒƒǒƓźƷǤ5ĻǝĻƌƚƦƒĻƓƷ{ĻƩǝźĭĻƭ
Proposal
•126 unit residential development served by private
streets
•Phase One: six storeymultiple dwelling unit (78 units)
2
1
03/04/2019
Conceptual Layout Plan
3
Proposal
1.Amend Municipal Plan Designations
-Schedule B –Generalized Future Land Use
2.Rezone Property from RH and R2 to ID
3.Amend Section 59 Conditions
-Staff recommend discharge existing (Appendix A) and apply
conditions (a) through (i).
4.Assent to one or more Subdivision Plans and grant
Local Government Service Easements
4
2
03/04/2019
Site Location
5
Site Aerial
6
3
03/04/2019
Site Photos -Aerial
7
Site Photos -Aerial
8
4
03/04/2019
Site Photos
9
Future Land Use
10
5
03/04/2019
Future Land Use
11
Future Land Use
12
6
03/04/2019
Future Land Use
Policy LU-4: Council shall not consider changing
designation unless proposal meets criteria a-g.
{ƷğŅŅ
\[ ЍtƚƌźĭǤ/ƩźƷĻƩźğ
/ƚƒƒĻƓƷ
a)ConsistentwithintentofMunicipalPlan
b)Necessarybyvirtueoflanddesignatedtoaccommodatethe
development
c)Enhancescommunityandqualityoflife
d)Efficientlyusesinfrastructure
e)Doesnotnegativelyimpactuseandenjoymentofadjacentlands
f)Appropriateusewithindesignationbeingsoughtandconsistentwithits
policies
g)Adequatelyaddressesandmitigatesenvironmentalimpacts
13
Zoning
14
7
03/04/2019
Zoning
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\[ ЎЊtƚƌźĭǤ/ƩźƷĻƩźğ
/ƚƒƒĻƓƷ
a)Propertynearacollector/arterialstreetandtransitroutes
b)Propertylocatedatperipheryoflowdensityresidential
neighbourhoods
c)Appropriatelydesignedforareaandencouragedinsuitablesitesfor
infill
d)Compatiblewithsurroundinglanduses
e)Sufficientonsiteparkingandgreenspace
f)Sitedesignfeaturesaddresssafeaccess,buffering,landscaping,grading,
andstormwatermanagement
g)HighqualitybuildingdesignconsistentwithUrbanDesignPrinciplesof
theMunicipalPlan
15
Subdivision
•Section 14(8) of Subdivision By-law limits the use of
Private Streets to following criteria
1.Development located in the PDA
2.Development consists of cluster townhouse dwellings
3.Development serviced by Municipal Water, Sanitary Sewer
and Storm sewer
•Proposal meets intent of the use of private streets
under the Subdivision By-law
•Planning Advisory Committee approved use of Private
Streets (Required under Community Planning Act)
16
8
03/04/2019
Design of Private Streets
1. “Via Calabria Street”
-Remains private
-Reconfigures cul-de-sac
Ћ
-Extends north
-Built to City’s General Specifications
2. “LameziaLane”
Њ
-Intersects Via Calabria Street
-Built to City’s General Specifications for private streets
17
Traffic Circulation
-2008 Traffic Report for prior proposal of 190 units
resulted in installation of signalized intersection
-No adverse traffic impacts anticipated as a result. The
proposal is for 126 units.
18
9
03/04/2019
Emergency Access
-Controlled Emergency access connection initially recommended
by staff for added public safety and connectivity at Myles Drive.
-No requirement for connection in Subdivision By-law
-PAC recommended to remove access.
-Staff have reviewed and are satisfied with PAC recommendation.
19
Public Engagement
•Website ad (Municipal Plan) –January 18, 2019
•7 letters received in response
•Applicant NeighbourhoodMeeting –February 19, 2019
•20 Residents in attendance in support of application but
opposed to idea of dog park on adjacent LPP and any form of
connection to adjacent neighbourhood
•Letterto area landowners –March 15, 2019
•Website ad (Public Hearing) –March 18, 2019
•PAC Meeting –March 26, 2019
•16 Members of Public in attendance
•4 Letters received in advance of meeting
20
10
03/04/2019
Staff Recommendation
1.Plan Amendment
2.Rezoning
3.Section 59 Conditions
•Approve conditions a –i. (i) “creation of a controlled access
between the development and Myles Drive with suitable entry
mechanism for emergency vehicles.”
4.Municipal Service Easements
5.Approval of using private streets and authorizing street
names
6.Grant necessary variances from subdivision by-law.
•Staff have reviewed PAC’s amendment to remove condition
3(i) with SJ Fire and are in agreement the amendment will
have no adverse effect and recommend approval.
21
PAC Recommendation –Plan Amendment
and Rezoning
1.ChangedesignationinMunicipalPlanfrom\[ƚǞ5ĻƓƭźƷǤ
wĻƭźķĻƓƷźğƌ to\[ƚǞƷƚaĻķźǒƒ5ĻƓƭźƷǤwĻƭźķĻƓƷźğƌ.
2.RezonepropertyfromHighRiseResidential(RH)andTwo
UnitResidential(R2)toIntegratedDevelopment(ID).
22
11
03/04/2019
PAC Recommendation –Section 59
Conditions
3.ThatCommonCouncildischargeexistingSection39conditionsand
imposethefollowingnewSection59conditions
a)Limitmaximumunitsto167
b)Requireadetailedsiteplan
c)Limitpermittedusestothoseallowedinexistingzone
d)LimitdevelopmenttoPart9oftheZoningBylaw(UsesPermittedinOther
Zones)
e)StormwatersystemremainprivateandķĻǝĻƌƚƦĻƩƭresponsibility
f)EngineeredsiteserviceplanandstormwatersubmissionforPhaseOne
g)RightofwayaccesstotheexistingstormwaterpondandLandforPublic
Purposeparceladjacenttothedevelopment.
h)Anygatedaccessesshallprovideasuitableentrymechanismforemergency
vehiclesandoperationalvehiclesoftheCity.
23
PAC Recommendation –Service
Easements
4.ThatCommonCouncilassenttooneormoresubdivisionplans,inone
ormorephases,ingeneralaccordancewiththeConceptualLayout
attachedforCalabriaEstatesSubdivisionat40MountainViewDrive,and
withrespecttothevestingofanyLocalGovernmentServicesEasements
tobedeterminedduringdetaileddesign.
24
12
Date:March 22, 2019
To:PlanningAdvisory Committee
From:Growth & Community Planning
Growth & Community Development Services
For:Meeting ofWednesday,March 26, 2019
SUBJECT
Applicant:Hughes Surveys &Consultants Inc.
Owner:048367 N.B. Ltd.
Location:40 Mountain View Drive
PID:00313429 and 00426452
PlanDesignation:Low Density Residential
Proposed Designation:Low to Medium Density Residential
Existing Zoning:High-Rise Residential (RH) and Two-Unit Residential (R2)
Proposed Zoning:Integrated Development (ID)
Application Type:Municipal Plan Amendment, Rezoning, Section 59 Amendment,
and Variance
Jurisdiction:The Community Planning Actauthorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Municipal Development Plan and
Zoning By-law. The Subdivision By-law authorizes the Planning
Advisory Committee to approve the creation ofa lot with access
other than a public streetand authorize new street names.The
Page 1of 13
Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
Committee recommendation will be considered by Common
Council at a public hearing on Monday,April 8, 2019.
SUMMARY
The proposal is to rezone 3.25hectares of land north of Sonya Court (to be renamed) to
Integrated Development (ID) for the purpose of constructing anapproximately126unit
residential development consisting of a mixture of townhouses and multiple unit dwellings,
including one six storey building. To enable a height of six storeys, a Municipal Plan
Amendment is required to change the designation of the subject property from Low Density
Residentialto Low to Medium Density Residential, as the former designation limits multiple
dwellings to fourstoreys in height. The development willbe serviced by private streets and
therefore requires variancesfrom the Subdivision By-law.In addition, Section 59 amendments
are requiredto set out new conditions as part of the Integrated Development (ID) Zone.Staff
recommend approval of the application based on the proposal’s alignment with the goals and
applicable policies of the Municipal Plan and City By-laws. The proposal is well suited for the
neighbourhood, a key suburban intensification designated in PlanSJ, the City’s Municipal Plan.
RECOMMENDATION
1.That Common Council redesignateon Schedule B of the Municipal Development Plan,
land with an area of approximately 3.25 hectares, located at 40 Mountain View Drive,
also identified as PID Nos. 00313429 and 00426452, from Low Density Residentialto
Low to Medium Density Residential.
2.That Common Council rezone land with an area of approximately 3.25 hectares, located
at 40 Mountain View Drive, also identified as PID Nos. 00313429 and 00426452, from
High-Rise Residential (RH) and Two-Unit Residential (R2) to Integrated Development
(ID).
3.That Common Council pursuant to the provisions of Section 59 of the Community
st
Planning Act (SNB 2017, c.19), hereby discharges the agreement dated the 21day of
January, 2010 between North Star Holdings Ltd., and the City of Saint John, respecting
the property identified in the said agreement by PID numbers00313429 and 00426452
and which agreement was made pursuant to the provisions of Section 39 of the
Community Planning Act in effect at that time (Chapter C-12, RSNB 1973); and,
Further Be It Resolved that Common Council hereby imposes pursuant to the provisions
of Section 59 of the Community Planning Act the following condition upon the Property
having an area of approximately 3.25 hectares, located at 40 Mountain View Drive, also
identified as PID numbers 00313429 and 00426452, the following conditionsupon the
development and use of the land:
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
a.That any development of the site shall be limited to a maximum of 167 units and
generally adhere to the Conceptual Layout, Context, Landscaping Plans, and
Elevation Plansattached to this report.
b.That any development of the site be in accordance with a detailed site plan to be
prepared by the developerand subject to the approval of the DevelopmentOfficer,
indicating the location of all buildings, structures, parking areas,driveways, loading
areas, signs, exterior lighting, outdoor storage areas, amenityareas, pedestrian
circulation elementsand other site features. This final site plan is tobe attached to
the application for the building permit for the respective part or phase of the
proposed development.
c.That the permitted uses of the Integrated Development (ID) Zone be limited to those
outlined in the High-Rise Residential (RH) Zoneof the Zoning By-law.
d.That any development of the site shall be subject to Part 9 of the Zoning By-law
regarding Uses Permitted in Other Zones.
e.That the owner, developer and/or successors shall maintain ownership of all
proposed stormwater ponds and associated stormwater collection systems (sewer
mains, manholes, catch basins, etc). All stormwater related infrastructure shall be
considered private.
f.That an engineered site servicing plan and stormwater submission shall be
submitted for the full build out of the development with the Building Permit for “Phase
One” of the development, which consists of the six storey multiple unit dwelling.
Phase One shall comprise the full inclusive build out of the underground
infrastructure and street construction of the proposed Private Street “Via Calabria
Street”, and the proposed stormwater ponds.
g.That the owner, developer and/or successors shall enter into an agreement with the
City to provide right-of-way access to the existing stormwater pond and Land for
Public Purpose parcel adjacent to the development.
h.That any gated accesses shall provide asuitable entry mechanism for emergency
vehicles and operational vehicles of the City.
i.That acontrolledemergency access shall be created between the parking area
south of the multiple unit dwellingand Myles Drive. This is to be a controlled access
to prohibit vehicular circulation and shall be the responsibility of the developer to
maintain and provide a suitable entry mechanism for emergency vehicles and
operational vehicles of the City. The controlled emergency access connection shall
be built to a City standard to the satisfaction of the City Chief Engineer or designate.
4.That Common Council assent to one or more subdivision plans, in one or more phases,
in general accordance with the Conceptual Layout attached for Calabria Estates
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
Subdivision at 40 Mountain View Drive, and with respect to the vesting of any Local
Government Services Easements to be determined during detailed design.
5.That the Planning Advisory Committee approve the access to all proposed lots from the
proposed private street network, suitable for the passage of motor vehicles, as being
advisable for the proposed development of land. And further that the Committee
authorize the approval of new street names “Lamezia Lane”and “Via Calabria Street.”
This approval only comes into effect should Common Council give Third Reading to the
proposed rezoning to the Integrated Development (ID) Zone;and,
6.That The Planning Advisory Committee grant the following variances from the
Subdivision By-law:
a.A variance to permit a Private Street serving a form of development other than a
Cluster Townhouse Dwelling; and
b.A variance from the requirements from subsections 14(8)(b)(i) and 22(1)(f) of the
Subdivision By-law to allow for dwelling units in the proposed subdivision to be
serviced by a storm sewer system other than a Municipal Storm Sewer System.
These variances only come into effect should Common Council give Third Reading to
the proposed rezoning to the Integrated Development (ID) Zone.
DECISION HISTORY
On August 18,2008, Common Council gave second reading tothe rezoning of 5.6 hectaresof
land that encompassed the subject propertyfor the purposes of providingfor a residential
developmentwhich included three four storey condominiums. Council initially tabled the
rezoning so staff could arrange a meeting between the applicant and rate payers’ associations
in the surrounding areato address concerns raised at the public hearing.At third reading,
Council approved Section 39 conditions that were introduced to addressresidents’ concerns
relative to traffic, screening, and prohibiting vehicular access onto Westbrook Ave and Garnett
Road.
Later on in 2010, Common Council approved amendments to the existing Section 39 conditions
to increase the maximum number of buildings permitted on the property from three to four, with
no increase to the number of units.
In 2012, Common Council directed the City Solicitor to prepare an agreement between the City
and North Star Holdings Ltd. respecting the construction of municipal infrastructure, including a
sanitary lift station for the subject property and larger 26.1 hectare area.The lift station was built
as a result of the agreement.
Records of allCouncil decisions have been provided in Appendix A.
ANALYSIS
Proposal
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
The developer,048367 N.B.Ltd., proposes to construct a residential development of
approximately126 unitsserved by private streets off Mountain View Drive.The attached
Conceptual Layout Plan indicates a unit6 storeymultiple unitdwelling,an8 unitmultipleunit
dwelling,and mixof townhouses.Thetownhouses willbe clustered around an open spacewith
anetwork of trails,landscaped and waterfeatures, with a private stormwatersystemmanaged
by astormwaterpond located to the northwest,connectingto the smallerfeature pond atthe
centre ofthe openspace area.
The developer proposes that the development be divided into two large parcels, dividing the 6
storey multiple unit dwellingfrom the remainder of site to potentially facilitate being incorporated
into respective condominium entities. The developer is further interested in implementing
controlled accessesonto the premises to prohibit non-resident vehicles from entering.
Construction of the six storeymultiple unit dwellingwill constitute the first phase of the project,
with the remainder of the buildingsshown on the Conceptual Layout Planbeing built out in a
succeeding phasetwo. The Integrated Development (ID) zone has been requestedto provide
flexibility with zoning and landscaping standards given the integrated nature of the development
and its ownership.
Site and Neighbourhood
The subject property has been vacant since site preparations began in2008 as part of a
previous proposal.The site has been partially preparedincludedclearing of land andgrading,
with the Sonya Court cul-de-sac completedin 2015.Water and sewer mains were constructed
along Sonya Court, but the street was never vested to the City and remains private property.A
sanitary lift station was built to service the previous proposal and surrounding 26.1 hectare area.
Traffic signals were installed at Mountain View Drive based on a traffic impact study completed
in 2008.
To the southof thesubject property is a 2,745 metre strip of Land for Public Purpose(LPP),
which provides a buffer from residences along Westbrook Avenue. The LPP is forested and
contains a small stormwater pond. Garnett Road runs to the east of the subject property. Two
largely undeveloped parcels lie to the north of the property. The land is largely forested except
for the parcel frontingMountain View Drive, which wasdisturbed as part of the previous
proposal. The area tosouthwest of the site, while not the subject of this proposal, has also been
acquired by the developer. This area is zoned Two-Unit Residential (R2) and remains subject to
existing Section 39 conditions that require landscaping and fencing between Residents of
Westbrook Avenue and a berm between the property at Highmeadow Drive.
The subject property is serviced by public transit off Mountain View Drive, a collector street that
is withineasy access of the McAllister arearegional commercial destination. PlaySJ, the City’s
Recreational Plan, proposes Mountain View Drive as a future trail and bikeway route. In terms
of infrastructure and connectivity, Mountain View Drive is lacking in basic facilities such as piped
stormwater and sidewalks.
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
Municipal Plan
Under the Municipal Plan’s Schedule A: City Structure, the subject property lies within the
Forrest Hills / Lakeside Suburban Intensification Area, which follows Mountain View Drive to
Lynn Avenue and comprises a significant portion of undeveloped land in the Primary
Development Area targeted for development.
The proposal to amend the Municipal Plan’s Schedule B: Future Land Use Map would
resdesignate the propertyfrom Low Density Residentialto Low to Medium Density Residential.
This amendment is generally consistent with the policies and directions of the Municipal Plan to
focus density within key growth areas in the City’s Primary Development Area.
Building Height
Policy LU-58 of the Municipal Plan limits buildings within the Low DensityResidential
designation to a height not exceeding four storeys, unless permitted in a Neighbourhood Plan or
Structure Plan.To ensure compatibility,building height of the proposal will be limited to the six
storeys described in the Conceptual Layout and Site Context plans. The Site Context plan
demonstrates how the profile of the multiple unit dwelling relatesto the nearest homes off
Garnett Road.
Increasingthe density per hectare
The Low to Medium Density Residentialdesignationaims to achieve a residential density of
between 35-90 units per net hectare in the area as a whole.The change in designation should
have no effect on density to the subject propertyas aSection 59 condition is being proposed to
limit the maximum numberof units to167.This level of density is recommended as it strikes a
balance between consistency with the adjacent neighbourhood and with previous
servicing/traffic studies, while providing flexibility for the applicant.
Policy LU-4 of the Municipal Plan outlines the following criteria for Council to consider changing
the designation of lands on the Future Land Use map (Schedule B) through a Municipal Plan
Amendment:
CriteriaStaff Comment
The proposal is consistent with the goals of the Municipal
a. Is consistent with the general intent of
Plan and advances the City Structure in terms of degree of
the Municipal Plan and further advances
change and density. The property lies within a suburban
the City Structure;
intensification area, which sets considerable growth goals
described below.
The Municipal Plan targets 40% of new growth and
b. Is necessary by virtue of a lack of supply
development to be accommodated within suburban
of quality land already designated in the
intensification areas. Much of the growth to date has been
Municipal Plan to accommodate the
in Stable Residential Areas and not Suburban
development;
Intensification Areas, making this a keyarea for
development in view of Municipal Plan policy.
c. Enhances the community and the quality The proposal makes use of vacant land and an unoccupied
of life offered to residents of the City;street. In addition to deterring unwanted activities and
putting more “eyes on the street,” the proposal will offer an
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
increased number of housing options in the area. The site
plan and landscaping plan indicate how the property will be
beautified. These enhancements are expected to provide
benefits to the wider neighbourhood.
The proposal lies within the Primary Development Area and
can make ready use of existing infrastructure both in terms
d. Efficiently uses available infrastructure;
of the by-product of a previously unfinished development
andexisting neighbourhood and regional amenities such as
transit.
e. Does not negatively impact the use and It is anticipated that the development will have no negative
enjoyment of adjacent lands andimpact on adjacent lands. There is a significant buffer of
neighbourhoods;forested Land for Public Purposes between the subject
propertyand properties to the south.
f. Is an appropriate use within the land use
designation being sought for the property,
The proposal is suited for the Low to Medium Density
and the proposal is consistent with the
Residential designation, which permits a range of low to
specific policies regulating development in
higher density housing types as per Policy LU-51.
the designation; and
g. Adequately addresses and mitigates any
There are no mapped watercourses or wetlands within the
significant environmental impacts.
subject property or its vicinity.
Rezoning
Policy LU-51 of the Municipal Plan enables higher density buildings in the Low to Medium
Density Residential designationthrough a rezoning process. In reviewing this policy, staff found
the proposal to be in compliance with the relevant policy criteria:
Staff Comment
Criteria
a. Subject lands are adjacent to or in The subject property is within close proximity of Mountain View
close proximity to collector or arterial
Drive a collector street and is located on a transit route.
streets and transit routes;
b. Subject lands are located at the
The property is located on the periphery of largely
periphery of low density residential
undeveloped lands and an existing low density residential
neighbourhoods;
neighbourhood.
c. Subject lands are appropriately Theproperty is well suited for infill developed, with site
designed for the area in which it is
preparation already undertaken and City investment already
located and is encouraged in suitable
made, as per a prior proposal.
sites for infill development;
d. Subject lands are compatible with
Adequate measures have been taken to ensure appropriate
surrounding land uses;
distance from existing development and buffering is in place.
e. Sufficient on-site parking and green
In accordance with the Conceptual Layout and Landscaping
space is provided;
Plans, there is ample on-site parking and green space to be
provided;
f. Site design features that address such Site design features will be completed in the detailed design.
matters as safe access, buffering and
The attached conceptual designs upon review do not raise any
landscaping, site grading and
concerns. All street and stormwater systems will be required to
stormwater management are
meet municipal standard.
incorporated; and
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
g. An exterior building design of high The proposed development achieves all of the Municipal Plans
quality is provided that is consistent with general objectives around Urban Design by providing
the Urban Design Principles of the significant park and amenity space for future residents around
Municipal Plan.the site. The proposalclusters the townhouseunits together
and locates the multiple dwelling in a manner that buffers the
impact of the taller building from the proposed townhouse units
and adjacent neighbourhood. In addition, building entrances
generally face the street and the proposed architectural design
is of a high quality andcreates a unified design approach to
the community and is of a mid-rise, human scale in terms of
massing.
Integrated Development (ID) Zone
The Integrated Development (ID) zone has been sought to provide additional flexibilityand to be
developed in a manner that is integrated in terms of landscaping, setbacks, and amenity
requirements. A staff review was conducted of the Conceptual Layout and found that the
proposal is well aligned with the standards within the High-Rise Residential (RH) and Low-Rise
Residential (RL) zones, with issufficient shared amenity space concentrated in the rear yards of
the properties.
As part of Section 59 conditions, it is recommended that the current uses in the High-Rise
Residential (RH) zone be permitted within the Integrated Development (ID) zone, along with
“Part 9 –Uses Permitted In All Zones,”so to provide for minor changes of use without triggering
a rezoning or Section 59 amendment process.
Traffic Circulationand Connectivity
In 2008, a traffic impact study was conducted by ADI Limited to determine existing problems as
well as analyze a future development scenario for a 190 unit proposal on the subject property.
As part of the findings of thereport, the City paid for and installed traffic signals and a traffic
island at the corner of Mountain View Drive and McAllister Drive. Given the fewer number of
units contemplated under this proposal, no traffic circulation issues are anticipated as a result.
In terms of connectivity, staff proposethat the development provide a controlled access from the
southeast portion of the site to Myles Drive for emergency vehicles and municipal operations
only. Council’s policy under the Municipal Plan encourages overall improvement of connectivity
of transportation systems.
Policy TM-8states that Council shall “Endeavour to connect existing dead-end streets with new
and existing streets toimprove the overall connectivity of the transportation system.” The
Subdivision By-law Part 14(2) states that “Streets(both private and public) within a proposed
Subdivision must connect to all Abutting Future Streets of any adjoining Subdivision.”
In 2008, Council imposed a Section 39 condition that all access be oriented towards Mountain
View Drive, as a result of concerns raised from area ratepayers’ associations (further detailed in
Appendix A).
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
While connectivity of subdivisions are desirable for enhancing access and optimizing
operations, it is recognized that given the private nature of the development it wouldbe
inappropriate to require a vehicular connection.
The emergency access has been reviewed by the Saint John Fire Department and the
preference is that two access routes be provided (Myles Drive and Mountain View Drive) for fire
apparatus staging purposes. The access would allow for utilization of a fire hydrant off Myles
Drive. This access is being proposed on the basis of addressing residents’ concerns for
vehicular circulationand providing for multiple approaches for emergency access vehicles for
the purposes of enhancing public safety.
The emergency access would be of benefit to the neighbourhood but is not a requirement. As
such, staff propose the connection be implemented by a Section 59 condition imposed by
Council with the rezoning of the land.
Variances
Subdivision By-law
Under the Community Planning Act, it is the jurisdiction of the Planning Advisory Committee to
consider authorizing access other than a public street. As the development is serviced entirely
by private streets, this authorization is required. In addition to this, the following variances from
private street parameters set out in the Subdivision By-law are required. With these variances,
the proposal is still able to meet the intent of the Subdivision By-law.
Section 14(8) of the Subdivision By-law limits the use of Private Streets to the following criteria:
1.The development is located in the Primary Development Area;
2.The proposed development consists of cluster townhouse dwellings; and
3.The proposed dwellings are serviced by Municipal Water, Sanitary Sewer and Storm
Sewer.
Access to Multiple Unit Dwelling
The site is located in the Primary Development Area;however,the proposed private streets
serve a multiple unit building in addition to the townhouse dwellings.The intent of this
requirement was to specifically permitprivate streets for forms of residential development which
provide a higher density form of development and an ownership structuresuch as a
condominium association, which would fund and maintain the ongoing operation and
maintenance of the private streets.In this case, the intent of the by-law is met through the
provision of a higher density housing form in an urban area of the city. This is also justification
for approval of the lot(s), block(s) or parcel(s) of land which do not abut a Public Street in
accordance with Subsection 15(2) of the Subdivision By-law.
Private Stormwater System
Subsection 14(8)(b)(i) of the Subdivision By-law allows for Private Streets to be developed
where Municipal Water, Municipal Sanitary Sewer and Municipal Storm Sewer is provided. This
is also a requirement through subsection 22(1)(h)of the by-law requiring the provision of
Municipal Storm Sewer infrastructure by the Developer.
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
Servicing for the proposed development includes Municipal Water and Municipal Sanitary
Sewer that would be located within easements in the private streets with stormwater
management being provided via a private system. The provision of the private system requires
a variance from the requirements of subsections 14(8)(b)(i) and 22(1)(h) of the Subdivision By-
law. Staff recommend approval of the variance as the design of storm water management within
the proposed development, including the internal collectionsystem, will be subject to the review
and approval of the City’s Chief City Engineer or Designate.
While staff recommend the Committeeapprovethese variances, thevariances would only come
into effect following approval of the rezoning by Common Council. Given this staff recommends
a condition making the variances conditionalon the approval of the development by Common
Council through the provision of Third Reading.
Design of Private Streets
Private streets are required to be designed to the city’sGeneral Specificationswhich provide for
sidewalks, concrete curbings and roadway surfaces having asphalt paving to ensure emergency
andvehicular trafficcan be accommodated.Theprivate street network may be owned and
maintained by a private entitybut would be suitable for fire, emergency and municipal
maintenance vehicles. In addition to the preliminary design details provided in the Conceptual
Layout, the applicant has indicated design details of “Lamezia Lane”and“Via Calabria Street”
(See Applicant Submission 7). Phase One of the proposal will consist of the full build out of the
extension of “via Calabria Street” to provide for access to the six storey multiple dwelling. The
remaining private street network will follow with the construction of asubsequent phase.
Area Improvements
As part of the application, the developer has requested a number of improvements to be made
by the City that would contribute to the greater neighbourhood. These include the following:
-Signage and landscaping of intersection of Mountain View Drive/McAllister Drive to
identify the Forest Hills community;
-Sidewalks and burial of power lines on Mountain View Drive on northern boundary of
developer’s property beginning at Sonya Court;
-Garbage collection
-Drainage Issues near Myles Drive/Westbrook Avenue
These requests are actively being considered by the Cityoutside of this application process,
with certain items understood to be more immediate than others. Mountain View Drive is
currently lacking any curbing/stormwater infrastructure, which greatly increases the cost of
sidewalks. Generally, dwelling unitsover four units would be privately servicedfor garbage
collection.
Servicing and Local Government Service Easements
A preliminary review of servicing has not yielded any concerns with respect to water/sewer
capacity. It is recommended that Council assent to all necessary Local Government Service
Easements as shown generally on the Conceptual Layout. These easements, to be finalized
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Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
through the submission of a tentative subdivision plan, would cover the private street network
and provide access to municipally-owned infrastructure.
Conclusion
The proposal adds density to one the City’ssuburban intensification area. It representsan
efficient use of land and existing infrastructureand supportsthe smart growth policies in the
Municipal Plan.The proposalis anticipated to have a positive effect on the neighbourhoodby
making use of vacant land. The proposal would add new residential density and a variety of
housing forms in an intensification area which is in close proximity to transit, employment, and
the McAllister Regional Retail Centre. On the basis of the proposal’s conformity with Municipal
Plan policy and provisions set out in other City By-laws, staff recommend approvalof the
proposal.
ALTERNATIVESAND OTHER CONSIDERATIONS
Alternatives
No alternatives proposed.
ENGAGEMENT
Proponent
th
The applicant hosteda public meeting on February 19, 2019 at Threshold Ministries on
Mountain View Drive to solicit feedback from residents in the area. The conceptual site plan was
shared with members of the public and opportunities to discuss issues such as storm
drainage/landscaping, traffic, and site servicing/land usewere provided.20 residents signed in
to the meeting. Feedback from residents was solicited via comment cards, of which 14 were
filled out. Residents were inapproval of the development; however, noted concern for any
connection to Myles Driveandopposed the idea of a dog park being included in the conceptas
a possible use of adjacent LPP. The dog park concept has since been retractedby the
developer as a possibility. The emergency access connection to Myles Drive, which was
suggested initially by the City for investigation, would be subject to acondition imposed by
Council.
Plan Amendment 30 day Period
Following public presentation of the Municipal Plan Amendment, as required by the Community
Planning Act, there was a 30 day period open to receive any objections. Seven letters from
residents were received. While objections do not pertain directly to the Plan Amendment, they
Page 11of 13
Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
offerinsight into neighbours’ concernsfor the overall development. These objections have been
summarized in a table below with staff’s response.
OppositionStaff Response
Any connection from the development to Myles
See Page 8.
Drive –6
The developer has since retracted the dog park
concept for LPP following a neighbourhood
A dog park and any removal of greenspace at LPP
meeting. Should any dog park be proposed in the
that would increase sound pollution -2
future it would have to be vetted through the city,
as the parcel is city-owned.
ConcernsStaff Response
Potential flooding and inability of stormwater
Development will be required to deal with all
system to meet weather events as a result of
stormwater on-site as per Drainage By-law.
development -3
Development will be required to meet the
Light pollution from parking lotrequirements of the Zoning By-law regarding light
trespass
This topic is currently under discussion with
Garbage removal does not result in unsightly piles
Transportation and Environment Services.
Section 59 conditions will remain in place for the
Berms should remain in place on the rear yards of
propertiesat 9 and 12 Westbrook Avenue related
the homes between Westbrook Ave and Mountain
to the landscaping and screening.(These PIDs are
View Drive
not subject to this application).
Public
In accordance with the Committee’s Rules of Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject propertyonMarch 15, 2019.The publichearing for
the rezoning was advertised in the Public Notices section of the City websiteonMarch 18,
2019.
SIGNATURES AND CONTACT
Prepared:
Andrew Reid,MCIP, RPP
Planner
Reviewed:Approved:
Page 12of 13
Hughes Surveys & Consultants40 Mountain View DriveMarch 22, 2019
Kenneth Melanson, BA, RPP, MCIPJacqueline Hamilton, MURP, MCIP, RPP
Manager, Community PlanningCommissioner
Contact:Andrew Reid
Phone:(506)658-4447
E-mail:andy.reid@saintjohn.ca
Project:19-11, 19-12, 19, 13
APPENDIX
Map1:Site Location
Map2:Municipal Plan
Map3:Zoning
Map 4:Aerial Photography
Map 5:Site Photography
Applicant Submission1:Conceptual Layout Plan
Applicant Submission 2: Context Plan
Applicant Submission 3:Landscaping Plan (East)
Applicant Submission 4:Landscaping Plan (West)
Applicant Submission 5:Building Renderings
Applicant Submission 6:Letter of Intent
Appendix A:Decision History
Appendix B: Letters Received During Public Presentation Period
Page 13of 13
CRESCENTE
LI
L
R
A
C
(1)T374
(2)T195
(9)T8044
(3)T374
(16)P487
(19)P1955
(1)T3140
(1)T6789
(9)T1333
(1)T195
(1)T6789
(14)P1955
(1)T374
(6)T5065
(2)T3339
(14)T3338
(3)T3133
(1)T7511
(31)P1955
(1)T6789
(4)T1333
(3)T8289
(9)T4716
(1)T3140
(5)P1955
(10)T8044
(4)T7976
(4)T8389
(1)T3140
L
(3)T374
(12)P1955
(18)P2015
(6)T8289
L
(11)P1955(3)T3140
(8)T481
(1)T8389
(8)T481
(2)T3140
(22)P2015
Appendix A - Decision History
On April 23, 2012, it was resolved that as recommended by the Committee of the Whole, having
met on April 23, 2012, the City Solicitor be directed to prepare an appropriate agreement
between the City and North Star Holdings Ltd. to articulate the responsibility of both parties with
respect to the construction of municipal infrastructure related to the development of 40 Mountain
View Drive comprising 5.6 hectares and that the Mayor and Common Clerk be authorized to
execute said agreement reflective of the following terms and conditions:
The City is to upfront all costs directly related to the sanitary lift station servicing the 26.1
hectare site, as identified in the City Manager's report to Committee of the Whole
(Closed Session) dated June 17th, 2011.
North Star Holdings Ltd. is to assume all responsibility for thecosts associated with
storm water management infrastructure for the Project, as identified in City Manager's
report to Committee of the Whole (Closed Session) dated June 17th, 2011.
Provided that it is determined that the City has authority to impose anddoes, in fact,
impose a levy to recover the costs incurred by the City with respect to the design and
construction of the Sanitary Lift Station, such levy shall be calculated in accordance with
the following formula: Total cost divided by area of drainagebasin equals levy per gross
hectare developed.
Notwithstanding the City's previous program of development financial incentives or any
future development financial assistance programs, the parties agree that:
o The City will pay a materials rebate to NorthStar Holdings Ltd. as per the
practice in place on June 21, 2010 under the Subdivision By-law, as it then
existed, for all eligible costs associated with the Project.
o Residential Infrastructure Assistance ("RIA") costs will be paid by the City to
North Star Holdings Ltd. in accordance with the practice in place on June 21,
2010 to a maximum of/not to exceed $50,000.
o The City will forgive North Star Holdings Ltd. of paying any levy, if collected in the
future, for the Project.
o In return, North Star Holdings Ltd. will surrender any and all rights to any
additional assistance from the City under any existing or future development
financial assistance programs for the Project.
Provided that it is determined that the City has authority to impose and does, in fact,
impose a levy to recover the costs incurred by the City with respect to the design and
construction of the Sanitary Lift Station, North Star Holdings Ltd. shall be obligated to
pay such levy in respect of lands falling outside the bounds of the Project.
North Star Holdings Ltd. will coordinate and execute all of the work required for the
design and construction of the Sanitary Lift Station and the City will not assume
ownership of the Sanitary Lift Station until the work is completed in a manner satisfactory
to the Chief City Engineer or his designate.
On January 18, 2010, it was resolved that Common Council amend the Section 39 conditions
imposed on the September 15, 2008 rezoning of the property located at 40 Mountain View
Drive, also identified as PID numbers 00313429 and 00426452, to read as follows:
The development and use of the parcel of land rezoned to "RM -2" High Rise Multiple
Residential, located on the north side of proposed Cooper Court (to be renamed), with
an area of approximately 2.4 hectares, being proposed Lot 08-1, also identified as being
portions of PID numbers 313429 and 426452, is subject to the following terms and
conditions:
The use of Lot 08-1 is limited to a maximum of four separate buildings containing
a total maximum of 167 dwelling units and maximum height of four storeys,
together with associated amenity areas and parking facilities;
The developer must design and implement a detailed site drainage plan/brief,
subject to the approval of the Chief City Engineer or hisdesignate, indicating the
manner in which storm water collection and disposal will be handled;
The developer must complete an engineering water and sewer analysis in order
to determine the impact this development will have on the existing water and
sewerinfrastructure and also to ensure that this proposal does not exceed
current capacity of existing systems;
The developer must provide a traffic study demonstrating that the existing street
network can accommodate the volume of traffic anticipated as a result of the
development, or appropriate infrastructure improvements be implemented at the
expense of the developer to the satisfaction of the Chief City Engineer or his
designate;
The developer must pave all parking areas, loading areas, manoeuvring areas
and driveways with asphalt and enclose them with cast-in-place concrete curbs
to protect the landscaped areas and to facilitate proper drainage;
The developer must provide all utilities underground on the site;
The developer must landscape all disturbed areas of the site not occupied by
buildings, driveways, walkways and parking areas;
The site shall not be developed except in accordance with a detailed site plan,
landscaping plan and building elevation plans, prepared by the developer and
subject to the approval of the Development Officer, indicating the location of all
buildings, parking areas, driveways, loading areas, signs, exterior lighting,
exterior building materials and finishes, landscaped areas and other site features;
The approved plans mentioned in conditions (b) and (h) must be attached to the
application for building permit for the development, except that such plans are
not required for permit applications for site preparation;
All site improvements (excluding landscaping), street work and extensions of
municipal services and utilities must be completed prior to the occupation of any
building on the site; and the landscaping must be completed within one year of
building permit approval;
All vehicular access to Lot 08-01 shall be oriented exclusively toward Mountain
View Drive and not toward Garnett Road
On September 15, 2008, Common Council gave Third Reading to the rezoning with additional
Section 39 conditions that were formulated to address concerns expressed by the ratepayers
associations.
On July 29, 2008 the Planning Advisory Committee considered an application to undertake a
residential subdivision development consisting of two-family dwellings and multiple-unit
condominium apartment buildings at 40 Mountain View Drive. This proposal required a rezoning
from "RS -2" One and Two Family Suburban Residential to"RM -2" High Rise Multiple
Residential and "R-2" One and Two Family Residential as well as approval of a dwelling group
as a conditional use, subdivision and variances to increase the maximum permitted number of
driveways onto the proposed Colter Street.
Staff recommended approval of the proposed development with a number of conditions.
The Planning Advisory Committee recommended approval of the rezoning with the conditions
recommended by staff, but also included recommendations that all vehicular access to
proposed Lot 08-1 be oriented exclusively toward Mountain View Drive rather than Garnett
Road and that Third Reading be withheld until such time as a traffic study was completed. Due
to concerns regarding the proposed streets and connection of the development to Westbrook
Avenue and Garnett Road, the Committee recommended that Council not approve the
proposed Forest Hills Estates Subdivision, Phase 4 Subdivision Plan.
At the Public Hearing of August 5, 2008 Common Council tabled the proposed rezoning until
August 18, 2008 so that staff could arrange a meeting between the applicant, North Star
Holdings Ltd. represented by Bob Darling, and the two ratepayer's associations in the
surrounding area. Staff facilitated a meeting with the ratepayer's associations and the developer
on August 12, 2008 and a draft consensus emerged at the conclusion of the meeting. After
meeting with their membership on August 14, 2008, the ratepayer's associations provided the
Commissioner of Planning and Development with written acknowledgement of their agreement
with the following consensus position:
A revised developmentproposal will be provided showing the following:
- No change to any of the zoning lines.
- No connection from the proposed Colter Street to Garnett Road.
- No connection from Westbrook Avenue to Mountain View Drive.
- No connection from Myles Drive to Colter Street.
- In place of the extension of Westbrook Avenue, a new street will extend from Colter Street
south and then west to Mountain View Drive. The land frontingon this street will be rezoned to
R2 with this proposal by the parties acknowledge the developer's intent to seek rezoning of this
property to accommodate future townhouse development.
- Colter Street will extend east from Mountain View Drive and terminate in a cul de sac east
of the proposed development.
- All other elements of the proposal are to be carried forward from the proposal originally
submitted for rezoning including the specific construction proposed.
The developer will provide the following buffering and landscaping:
- Appropriate landscaping and/or wood fencing will be provided adjacent to lots 6 and 9
Westbrook Avenue (civic nos. 9 and 12). If fencing is provided, it will be located on the
Westbrook Avenue properties and those property owners will be responsible for all
maintenance and future capital costs.
- The southern boundary of the subject property from Mountain View Drive to the southwestern
corner of the property at 9 Westbrook Avenue (abutting the northern boundary of Scottish
Enterprises Limited and Loch Lomond Holdings Limited) will be landscaped with an earthen
berm and landscaping on top of the berm.
- All landscaping and buffering plans shall be subject to the approval of the Development
Officer of the City of Saint John.
The parties acknowledge that the City of Saint John has not formally reviewed this revised
proposal and it has not been referred to other agencies for comment. City staff will provide a
professionalrecommendation to Council on the revised proposal after concluding this review
which may or may not support the revised application.
From:onestop
To:Burgess, Aimee
Subject:FW: 40 mountain road
Date:March-14-19 4:16:59 PM
Paula Hawkins
One Stop Development Shop
Permitting & Inspection Services
th
10 floor Α City Hall
Saint John, NB E2L 4L1
(506)658-2911
paula.hawkins@saintjohn.ca
onestop@saintjohn.ca
From: Valeen Aubin \[mailto:valeen18@hotmail.com\]
Sent: March-14-19 2:31 PM
To: onestop
Subject: Re: 40 mountain road
Sorry I forgot to include my name
Thank you
Valeen Aubin
From: Valeen Aubin <valeen18@hotmail.com>
Sent: March 14, 2019 2:25:51 PM
To: onestop@saintjohn.ca
Subject: 40 mountain road
To whom it may concern,
I am a resident of Garnett Road and can not make it to the meeting due to working night shift.
I have a very big concern about this project we just moved here to Saint John back in May of
last year. We came from the country and wanted to buy a house here in the city. We looked at
a few different places and nothing fit until we seen this house here on 181 Garnet Road. We
fell in love with how quiet it was how much it felt like you still lived in the country but had
amazing city views. We plan on raising a family here because of the country feel and the
convenience of living in the city, these apartment and townhouses would ruin everything,
there would be no more privacy, no more amazing views at all, No More Country feel. I sure
donot want to be out around my yard and looking into the backs of these apartment
buildings/townhouses, that's not why I moved to Saint John, that is not why I bought this piece
of property. This street is a very close-knit community I know when we first initially looked
into buying this property we were told a long time ago that they tried to build on that land that
is for sale and all of the neighbors got together and put a hold on it because we all know what
this little tiny Road has to offer.
I know about a month ago or so they were here digging giant test holes to test the soil I'm
assuming it's the same company and I do not appreciate that they were digging on part of my
land I even called the city to put in a complaint and they were going to look into it (and by the
way I did not hear anything back). If they are getting away with things like this what are they
going to do when and if they build here on this property. I went out and was even trying to talk
to the people that were here working on my property they wouldn't even come near me so I
told them to get off of my land which they did but they had no right to be on my land.
I really hope these plansdo not go through I do not want to lose my little piece of heaven here
in the city. We loveit here
From:onestop
To:Burgess, Aimee; Reid, Andy (Planning)
Subject:FW: 40 Mountain rd development
Date:March-27-19 9:41:22 AM
This was an email that came in yesterday at 3pm
Paula Hawkins
One Stop Development Shop
Permitting & Inspection Services
th
10 ŅƌƚƚƩ Α /źƷǤ Iğƌƌ
Saint John, NB E2L 4L1
(506)658-2911
paula.hawkins@saintjohn.ca
onestop@saintjohn.ca
From: Samantha Aubin \[mailto:samaubin2014@gmail.com\]
Sent: March-26-19 3:06 PM
To: onestop
Subject: 40 Mountain rd development
To whom it may concern,
I am a resident of 181 Garnett Rd and can not make it to the meet tonight as planned. I do
NOT approve the opposed build... My wife and I bought our home last May and we bought
this property solely on the amazing city views and privacy we have... I do not want that view
obstructed by a huge 6 story apartment building and town houses... There are so many more
lots available in the city to build something this big that wouldn't obstruct any residents
views., For one example, Consumers Drive... I am aware that this was tried before and was
shut down and I have hopes that it again gets shut down tonight!!!
Thank you for your time.
Sincerely,
Samantha Aubin
/h b/L\[ w9thw
M&C No. 2019-81
Report Date March 29, 2019
Meeting Date April 08, 2019
Service Area Growth and Community
Development Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Proposed amendments to the Zoning Bylaw to address Self-Storage
Facilities
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Mark Reade Jacqueline Hamilton John Collin
RECOMMENDATION
That Common Council adopt the following amended Staff recommendation
which establishes self-storage facilities as a permitted use subject to standards in
certain commercial zones and recommends approval of Section 59 amendments
to enable the proposal for a self-storage facility at 175 Hilyard Place:
1. That Common Council amends subsection 11.4(1) of The City of Saint
John Zoning By-law by adding the following to the list of permitted uses
in the Business Park Commercial (CBP) Zone:
-Self-Storage Facility, subject to paragraph 11.4(3)(f)
2. That Common Council amends subsection 11.4(3) of The City of Saint
John Zoning By-law by adding the following:
A lot containing a Self-Storage Facility permitted in
subsection 11.4(1) shall not be located within 60 metres of
an Urban Centre Residential (RC) zone.
3. That Common Council amends subsection 11.7(1) of The City of Saint
John Zoning By-law by adding the following to the list of permitted uses
in the General Commercial (CG) Zone:
-Self-
4. That Common Council amends The City of Saint John Zoning By-law by
deleting paragraph 6.1(k) and replacing it with the following:
(k) Except as otherwise provided by this By-law, when outdoor
storage or a self-storage facility is developed within 15 metres of
- 2 -
an abutting lot in a Residential zone, the outdoor storage or self-
storage facility shall be screened in accordance with the following:
(i) Excluding an opening no greater than 1.5 metres in width
that is not oriented toward a street, coniferous trees or
hedges, or any combination thereof, shall be planted and
maintained in order to create a perimeter of vegetation
having a minimum depth of 1.5 metres completely around
the storage area or self-storage facility;
(ii) The vegetation perimeter required by subparagraph (i)
shall have a minimum height at the time of planting of two
metres when located in a Residential zone or 2.5 metres
when located in any other zone and be in accordance with
paragraph 6.2(d); and
(iii) Notwithstanding the above, the outdoor storage area may
instead be enclosed in accordance with section 5.5, or by
any combination of permitted landscaping, structures or
berms.
5. That Common Council rescinds the Section 59 conditions imposed on the
July 3, 1973 rezoning of the property located at 175 Hilyard Street, also
identified as a portion of PID No. 55228118, and amended on October 28,
1991.
6. That Common Council hereby imposes pursuant to the provisions of
Section 59 of the Community Planning Act (SNB 2017, c.19) the following
condition upon the development and use of the parcel of land having an
area of approximately 1.84 hectares, located at 175 Hilyard Street, also
identified as PID No. 55228118:
a) All areas of the site not occupied by buildings, driveways,
walkways, parking, storage or loading areas must be landscaped
by the developer, in accordance with a detailed landscaping plan,
subject to the approval of the Development Officer prior to the
issuance of a Building Permit. This landscaping plan is to be
prepared by the developer or their consultant and submitted for
approval with the Building Permit application.
b) That the owner and/or successors shall enter into an agreement
with the City to provide a Local Government Services Easement to
cover existing City infrastructure located within the parcel.
- 3 -
EXECUTIVE SUMMARY
During the March Planning Advisory Committee meeting, the Committee
approved a recommendation to amend the original staff recommendation
associated with application for 175 Hilyard Street to require self-storage facilities
to be approved as a conditional use subject to the approval of the Committee,
rather than as a permitted uses in certain commercial zones as had been
recommended by staff. The purpose of this report is to provide a revised Staff
Recommendation that addresses the concerns raised by the Planning Advisory
Committee related to the South Central Peninsula, while ensuring a streamlined
approach to approvals that reducing red tape and creates certainty for
customers.
PREVIOUS RESOLUTION
On February 25, 2019 Common Council referred the planning application from
Haldor (1972) Limited to establish a self-storage facility at 175 Hilyard Street to
the Planning Advisory Committee for a report and recommendation.
STRATEGIC ALIGNMENT
It is in the interest of The City of Saint John to have a zoning framework that
promotes a competitive business environment for investment.
REPORT
Haldor (1972) Limited has applied for a text amendment to the Zoning By-law
and an amendment to the existing Section 59 conditions that relate to a portion
of the Hilyard Place site to allow for the development of a self-storage facility.
The facility would be within a portion of the existing Hilyard Place complex
(Building D) and exterior to the building in the eastern portion of the site
The Hilyard Place site is
zoned Business Park Commercial (CBP) which does not permit a self-storage
facility.
The original recommendation contained in the Staff Report was to amend the
Zoning By-law to include a self-storage facility as a permitted use in both the
Business Park Commercial (CBP) and General Commercial (CG) zones through a
text amendment to the Zoning By-law. The staff recommendation included
amendments to the Zoning Bylaw to require additional landscaping where self-
storage facilities abut residential areas. Specific to the 175 Hilyard Street site, a
Section 59 condition was recommended by Staff requiring the preparation of a
landscaping plan by the proponent for approval of the Development Officer in
conjunction with the Building Permit application. This landscaping plan will
ensure increased landscaping along the Main Street and Hilyard Street frontages.
- 4 -
Two letters were received expressing concerns with the proposal and an area
resident appeared before the Committee expressing opposition to the proposed
development on the Hilyard Place site. Concerns expressed by the resident at
the meeting and in their correspondence to the Committee are summarized in
Appendix A along with a commentary from Staff.
These resident concerns largely relate to the visual impact of the external self-
storage units, the proximity of other sites zoned Business Park Commercial (CBP)
to the Uptown Core and conformity with the Municipal Plan with respect to the
employment density. With respect to the concerns about the visual impact from
area residential properties, staff advise that this is very challenging to regulate
from a land use perspective. The focus of the recommended approach is rather
to ensure that adequate buffering is provided from a street level perspective to
address public views. In this particular case, owing to the topography, it is not
possible to fully screen the views from the residential area along Harbour
Terrace and Moore Street, which is at a higher elevation. opinion, the
combined with the single storey
height for the external self-storage units is a reasonable means to ensure the
visual compatibility of the development in its context.
In response to the concerns from the area residents and input from Planning
Staff, the Committee recommended that a self-storage facility be instead made a
conditional use in the Business Park Commercial (CBP) and General Commercial
(CG) zones and not a permitted use. Conditional Uses are land uses which are
subject to the approval of the Planning Advisory Committee. While Staff
amendment to the staff recommendation, the conditional use approach,
recommended by the Committee, can create uncertainty and unnecessary red
tape for developments that otherwise conform to the recommended zoning
standards.
The -law was to limit
the number of conditional uses as an effort to streamline the approvals process.
This was achieved through taking a broader approach to permitted uses and by
providing appropriate development standards in the by-law. This approach
reduces red tape and provides a more predictive development environment for
residents and the business community.
As an alternative to the PAC recommendation, staff are recommending
amendments to address the concerns raised by PAC (refer to recommendation 2
in the recommendation section of the report) which would see a self-storage
facility added as a permitted use in the Business Park Commercial (CBP) and
General Commercial (CG) zones with an additional spacing requirement to
further mitigate the impacts of development on Business Park Commercial (CBP)
zoned sites in proximity to the southern portion of the Central Peninsula. This
includes a standard that requires self-storage facilities in the Business Park
Commercial (CBP) to be located a minimum distance of 60 metres from a
property having Urban Centre Residential (RC) zoning. This would limit the
- 5 -
potential to construct a self-storage facility within the Business Park Commercial
(CBP) zoned properties along Lower Cover Loop and provide a level of control for
areas identified for mixed-use intensification in the Municipal Plan.
Staff note that impacts of the proposal are minimal as self-storage facilities are a
less intensive use than warehousing, which is currently permitted as-of-right in
the Business Park Commercial (CBP) zone. The external self-storage units which
are proposed represent an interim use to generate a degree of financial return
on a site during a time when economic conditions may not be able to support a
standalone building such as an office or retail use.
To summarize, the recommendation presented in this report for the
development proposal for 175 Hilyard Street and related Zoning By-law
amendments to regulate self-storage facilities is consistent with the policies and
directions contained in the Municipal Plan and upholds the One Stop
ds a customer-centric experience,
including a reduction in red tape and enhanced consistency for customers.
SERVICE AND FINANCIAL OUTCOMES
Not Applicable
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The original planning application was circulated to Infrastructure Development,
Develop Saint John, Buildings and Technical Services and the Saint John Fire
Department for review and comment.
ATTACHMENTS
Appendix A Key Resident Concerns and Staff Commentary
- 6 -
Appendix A Key Resident Concerns and Staff Commentary
Resident Concern Staff Commentary
Is this application consistent with the The Municipal Plan notes that development
Employment Areas, Business Centres, and within Employment Areas will be at lower
Primary Corridors provisions of the Municipal densities than other areas as these uses
Plan? generally require more land area.
The Plan envisions Business Centres as
accommodating land uses which are more
automobile dependent; require loading and
storage space and/or a warehousing component
or which require more site or floor area that can
be accommodated in the Primary Centres. Self-
storage facilities meet these criteria as these are
an automobile oriented use not typically
accessed by foot traffic and a form of
warehousing requiring a larger floor area.
Are the zoning amendments consistent with the The CBP zoning is found in a number of
locations: Maritime Opportunity Centre on
Municipal Plan for all CBP-zoned areas?
Manawagonish Road, the Boars Head Road /
Woodward Avenue area, along Lancaster
Avenue, Technology Drive, Lower Cove Loop
and Crown Street, the Mark Drive / Loch
Lomond Road area and the former Loch
Lomond Mall. All of these areas are considered
automobile-oriented areas. While most of these
areas are largely developed the amendments
also propose increased landscaping for self-
storage facilities abutting residential areas.
Is the draft South Central Neighbourhood Plan The Draft Plan has yet to be adopted and as a
released to the public consistent with the result is not legally binding. It contains no
Municipal Plan? What is said regarding the specific land use recommendations for the
subject site, specifically, and, generally, for Hilyard Place site only the broader goal of
other CBP-zoned sites within the improving active transportation along the Main
Street corridor through improvements in the
Neighbourhood Plan area?
right-of-way.
With respect to areas on the periphery of the
Central Peninsula, the draft Neighbourhood
Plan proposes reinvestment and intensification
of key sites including the former Sugar
Refinery site, redevelopment of the Barrack
Green Armouries and infill along Lower Cove
Loop and Charlotte and Crown Streets as a long
term direction. Most of the CBP zoned sites in
these areas are currently developed with
business and light industrial uses.
Staff are recommending amendments to address
the concerns raised by PAC (refer to
recommendation 2 in the recommendation
section of the report) which would include an
additional spacing requirement to further
mitigate the impacts of development on
Business Park Commercial (CBP) zoned sites
in proximity to the southern portion of the
- 7 -
Central Peninsula.
Is self-storage considered to be high intensity? Self-storage is considered to be a low intensity
Immediately adjacent to the most intense development. The proposal conforms to the
development area of the City, the Uptown, does Municipal Plan by directing lower intensity
this application represent the evolution of the development to areas designated Business
hierarchy intended by the Municipal Plan? How Centre in the Plan.
is the intended hierarchy met in CBP-zoned
The Plan seeks to
areas elsewhere through the City?
communities through compact development,
Does this application and the addition of self-context appropriate infill, and promoting infill
storage areas throughout the CBP-zoned lands development on vacant and underused
The proposal is considered to be
context appropriate infill on an underutilized
portion of the development site.
reasonable interim project until such time that
the ovnature of the development is more of a question
municipal plan states that developments of land economics and market conditions.
-term health of the urban While external self-storage units are proposed,
these can represent an interim use to generate a
the Municipal Plan or Zoning By-Law define degree of financial return on a site during a
time when economic conditions may not be
What provisions should be added to this able to support a standalone building such as an
application to ensure it is only for the interim office or retail use. The potential for a larger
and not the long term? redevelopment of the site in the future is not
lost as the proposal only includes developing a
portion of site (1320 sq.m.) with external units.
The CBP Zone supports buildings up to 24m in The minimum number of stories is a variable
height. Does this application and future self-standard with the 2 story minimum height
storage applications support the notion of requirement intended for main buildings that
contain a higher intensity or mix of uses such as
an office building or a multi-tenant building. A
Should the proposed building be 1-storey, is a
one story building is appropriate at this location
building 50% less than the minimum
given the
considered context-appropriate at this location?
and Building D are one story structures.)
Is a 1-storey building in CBP zones throughout
the city considered context-appropriate to
promote design excellence as part of the future
city structure?
Are self-storage uses considered to contain Self-storage is a use that has a lower level of
employment than compared with other land
addition of self-storage uses to this site affect uses such as office development. Business
Centres are also areas envisioned to
the Business Area designation?
accommodate land uses which are more
How does the addition of self-storage uses to
automobile dependent, require loading and
this site affect the Employment Area
storage space and/or a warehousing component
designation?
or which require more site or floor area that can
be accommodated in the Primary Centers. The
How does staff correlate the rejection of self-
self-storage facility conforms to this
storage in other zones on the grounds of
requirement.
significant employment opportunities yet
promote it on the subject site and all other
CBP-
the number of employees in the Zoning By-law.
clear direction that these lands are also to
The permitted uses in the CBP zone contain
varying levels of employment intensity from
higher (office, laboratory) to lower (personal
- 8 -
service, warehousing). Office buildings exist
(three buildings which are two stories each)
within the development which provide for a
higher overall density of employment and level
of activity that supports alternative
transportation modes such as walking and
cycling. The proposed approach of providing
for self-storage facilities as a permitted use in
the CBP zone provides for the Primary Centres
(Uptown and UNBSJ/Hospital Plateau) to
accommodate more intensive employment uses.
The staff report does not, however, make T
mention of residential properties immediately away from the portion of the site where the
adjacent to the subject site or any specific self-storage units will be located and is
considerations for them and, therefore, does not separated from the subject site by Main Street
fully measure the impacts. The adjacent and City-owned land. While private views are
residential properties are at a substantial not regulated or protected via the Zoning By-
elevation (nearly 50 feet) above the subject law, the proposed single story buildings seek to
property. The proposed screening will be minimize the impacts on the view shed given
inconsequential to the impact that would be the lover elevation of the site with respect to the
faced by these homeowners, particularly with surrounding properties and Main Street.
respect to views and light spill.
The existing view could be considered less than
What measures should be added to sufficiently ideal now given a portion of the site is a gravel
address noise, light, and visibility issues due to lot that will be occupied by a building should
inadequate screening from adjacent residential the application be approved. The Zoning By-
properties that are at high elevations? law requires that light cannot be directed off-
site onto adjacent properties.
If sufficient remedies are not available, should
the development be permitted to proceed Noise issues would be regulated through the
regardless? -law.
What data do you have to support the Self-storage facilities are a compatible business
conclusion that this application and the use and serve a market need to provide a
proposed Zoning By-Law amendments will service both to businesses and residents in need
create substantial job opportunities as outlined of temporary storage space.
by the Municipal Plan for Business Centres,
Employment Areas, and Primary Corridors?
Date:
To:
From:
For:Meeting ofTuesday,March 26, 2019
SUBJECT
Applicant:
Owner:
Location:
PID:
Plan Designation:
Existing Zoning:
Application Type:
Jurisdiction:Community Planning Act
Monday,April 8, 2019
SUMMARY
RECOMMENDATION
Community Planning Act
DECISION HISTORY
ANALYSIS
Proposal
Site and Neighbourhood
Municipal Plan
CriteriaStaff Comments
Zoning
Past Approval
LocationCurrent Zoning
Considerations
Section 59 Conditions
Conclusion
ALTERNATIVES AND OTHER CONSIDERATIONS
Alternatives
Other Considerations
ENGAGEMENT
Public
SIGNATURES AND CONTACT
Prepared:
Reviewed:Approved:
Contact:
Phone:
E-mail:
Project:
APPENDIX
Site Location
Municipal Plan
Zoning
Aerial Photography
Site Photography
Site Plan
Floor Plan
O
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March 20, 2019
Planning Advisory Committee:
RE: Proposed Zoning By-Law Amendment and Section 59 Amendment 175 Hilyard Street.
While applauding
add financial value to the company business plan, as well as a wise business decision, most anyone
would agree and find little objection to the proposal.
Therefore I wish to be clear we do not but prefer to use this
opportunity to offer another suggestion for the use of this property. May we suggest this property be
turned into small green space with trees, shrubs, grass, pathways and a few benches? Simply put, turn
this space into a beautiful public small park right in the middle of the commercial area of our city.
Why do we make this suggestion? We already have a long warehouse located across the street
from this proposal and a short distance beyond is the and proposing another
us the wrong direction to
develop our cityto parking wrecked and derelict automobiles on the front lawn of your home
that results in a very negative impression on those travelling by.
We are aware if the proposal offered by the company does not move ahead our city does lose
much needed tax dollars, however we believe developing into a green space
would produce positive benefits for the company and the city
citizens of our beautiful city.
This could be the catalyst needed to cause the other commercial property owners in this area
rethink their situation
John & Sylvia Watson
55 Moore Street,
Saint John, NB
E2K 5N1
657-3760
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M&C No. M&C 2019-75
Report Date April 02, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Weight Restriction By-Law Amendment
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Tim Michael Hugenholtz John Collin
RECOMMENDATION
stnd
Your City Manager recommends Common Council authorize 1 and 2 Readings
-Law as attached to M&C
2019-75.
EXECUTIVE SUMMARY
-Law allows the City to mitigate the impact that
heavy vehicles impose on City streets. One mechanism in this by-law that
achieves this goal is a reduction in the axle loading of trucks on streets during the
spring when roads are particularly susceptible to damage.
PREVIOUS RESOLUTION
N/A
REPORT
nearing completion. One of the contractors on this project, Irving Equipment
Ltd., contacted City staff to advise they could not transport away a large crane
used for the projec
Restrictions By-Law.
-Law reduces the maximum per-axle mass of
various truck configurations to 80% of what is permitted in the Provincial Motor
Vehicle Act during a Spring Weight Restrictions period on most City streets. In
- 2 -
southern New Brunswick, Spring Weight Restrictions started this year on March
11 and is expected to continue until May 12 (weather dependent).
The by-law exempts some City streets from this reduced axle mass limit during
the Spring Weight Restriction period. Streets exempt include some arterial and
collector streets and/or those that provide access to major industrial sites.
Several streets that Irving Equipment Ltd. would need to use to remove the
crane from the site are subject to the 80% reduced mass limits. These include
King Square South, Sydney Street from King Square South to Union, and Union
Street from Sydney Street to Crown Street. These streets would need to be
temporarily exempt from the by-law to permit the crane to be removed before
the Spring Weight Restriction period ends. The attached by-law amendment
would facilitate this.
Given that -Law is to mitigate
damage to City roadway and underground infrastructure, staff would facilitate
additional measures to manage such risk in this case if Common Council is
supportive of the recommended by-law change:
The exemption would be in place for a specific and short period of time,
A pre and post infrastructure condition assessment would be required by
a third party Professional Engineer to identify if any damage is
transport operation,
An agreement would be in place to ensure Irving Equipment Ltd. would
be r
transport operation, and
A Saint John Police Force escort would accompany the transport
operation.
City staff intend to return to Common Council at its April 22, 2019 Council
rd
meeting to seek approval to execute the agreement referenced above with 3
Reading of the by-law amendment.
Staff note however there remains a risk that damage to roadway and particularly
underground infrastructure attributable to the operation may not be identifable
between the pre and post condition assessments.
The additional length of time Irving Equipment Ltd. would need to wait to move
the crane when the Spring Weight Restriction period ends without the
amendment being approved (1-2 weeks) could be perceived as short. Irving
Equipment Ltd. advised City staff that between the value of the crane, security
risk, lost revenue and additional expenditure (including replacement rental), this
period of time is significant to their organization. There is also a risk the Spring
Weight Restriction period could extend beyond May 12.
- 3 -
STRATEGIC ALIGNMENT
Recommended in 2018 as part of Phase 2 of MoveSJ
Transportation Plan) was development of an Overweight/Oversize Load
permitting system. The intent of this permitting system is to continue to seek a
balance between supporting growth, including construction projects and
industrial/heavy commercial operations, with the degree of City taxpayer
subsidization of roadway infrastructure impacted by trucks that supports that
growth. A more streamlined approach to addressing requested variances to the
e process described in this report
that also ensures protection of City infrastructure is one outcome of this MoveSJ
recommended scope of work.
Development of Overweight/Oversize Load permitting system will need to be
l Sustainability and Work Plans.
SERVICE AND FINANCIAL OUTCOMES
With the exception of City staff time invested to administer this process, this
report is not expected to generate taxpayer expenses.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Weight Restriction By-Law Amendment.
Services Department provided input.
ATTACHMENTS
Amendment to City of Saint John Weight Restrictions By-Law
BY-LAW NUMBER MV-17 ARRÊTÉ Nº MV-17
A LAW TO AMEND A BY-LAW ARRÊTÉ CONCERNANT LES
RESPECTING WEIGHT RESTRICTIONS LIMITATIONS DE POIDS DANS
WITHIN THE CITY OF SAINT JOHN THE CITY OF SAINT JOHN
ENACTED UNDER THE AUTHORITY ÉDICTÉ EN VERTU DU
OF SECTION 262(1) OF THE MOTOR PARAGRAPHE 262(1) DE LA LOI SUR
VEHICLE ACT LES VÉHICULES À MOTEUR
Be it enacted by the Common Council of
The City of Saint John as follows: The City of Saint John a décrété ce qui suit :
A By-Law of The City of Saint John Par les présentes, lhe City of
A By-Law Respecting Weight Saint John intitulé « Arrêté concernant les
Restrictions Within The City of Saint John Enacted limitations de poids dans the city of Saint John
Under The Authority of Section 262(1) of The édicté en vertu du paragraphe 262(1) de la loi sur
th
Motor Vehicle Act5 day of April, les véhicules à moteur », édicté le 5 avril 2004, est
A.D. 2004, is hereby amended as follows: modifié comme suit :
1 Schedule A is amended by adding the 1
following words under the following headings: mots suivants sous les titres suivants :
Connection Routes Routes de raccordement
King Square South between Charlotte Street carré King Sud entre rue Charlotte et rue
and Sydney Street only between April 27, Sydney entre le 27 avril 2019 et le 28 avril
2019 and April 28, 2019, inclusive, and 2019, inclusivement, et entre le 4 mai
between May 4, 2019 and May 5, 2019, 2019 et le 5 mai 2019, inclusivement
inclusive
Sydney Street between King Square South rue Sydney entre carré King Sud et rue
and Union Street only between April 27, Union entre le 27 avril 2019 et le 28 avril
2019 and April 28, 2019, inclusive, and 2019, inclusivement, et entre le 4 mai
between May 4, 2019 and May 5, 2019, 2019 et le 5 mai 2019, inclusivement
inclusive
Union Street between Sydney Street and rue Union entre rue Sydney et rue Crown
Crown Street only between April 27, 2019 entre le 27 avril 2019 et le 28 avril 2019,
and between April 28, 2019, inclusive, and inclusivement, et entre le 4 mai 2019 et le
May 4, 2019 and May 5, 2019, inclusive 5 mai 2019, inclusivement
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI The City of Saint John a fait
has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté
City to be affixed to this by-law the _____ day le ____________ 2019, avec les signatures
_________, A.D. 2019 and signed by: suivantes :
_________________________________________
Mayor/Maire
_________________________________________
Common Clerk / Greffière communale
First Reading - Première lecture -
Second Reading - Deuxième lecture -
Third Reading - Troisième lecture -
Received Date April 02, 2019
Meeting Date April 08, 2019
Open or Closed Open Session
His Worship Don Darling and
Members of Common Council
Your Worship and Councillors:
Subject: Amendment to Parking ByLaw
Background:
There have been a growing number of complaints by citizens that larger cube vans are parking on urban
streets for extended periods of time both during business hours and over weekends. In many cases the
vehicle is registered to an address in another municipality.
This impacts the ability to effectively remove snow and sweep streets in the spring. As an example, there is a
great green space along Beaverbrook Ave but it is hidden for weeks by a large yellow cube vehicle. Neighbors
are asking council to fix this situation by amending the bylaw to disallow extended storage parking of
commercial vehicles.
Motion:
Refer to City Manager to amend the parking bylaw to allow the parking commissioners and city police powers
to ticket and/or tow commercial vehicles that are parking on city streets for extended amounts of time.
Respectfully Submitted,
(Received via email)
Donna Reardon, Councillor Ward 3
John MacKenzie, Councillor Ward 2
City of Saint John
{ğźƓƷ WƚŷƓ
Population Growth Estimates
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M&C No. 2019-72
Report Date March 29, 2019
Meeting Date April 08, 2019
Service Area Transportation and
Environment Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: 2019 Asphalt Pavements Work
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Rod Mahaney Michael Hugenholtz / John Collin
Brian Keenan
RECOMMENDATION
It is recommended that this report be received and filed.
EXECUTIVE SUMMARY
Asphalt maintenance, surface repairs and new road construction are primary
concerns of citizens and a priority of Common Council. This report updates
Council on asphalt pavements work and associated funding allocated for Saint
John roadways in 2019.
PREVIOUS RESOLUTION
November 5, 2018; 2019 Water & Sewerage Utility Fund Operating Program
Approved.
July 30, 2018; 2019 General Fund Capital Program Approved.
December 18, 2018; 2019 General Fund Operating Program Approved.
- 2 -
STRATEGIC ALIGNMENT
as it relates to investing in sustainable City services and municipal infrastructure.
REPORT
The following funding allocations have been provided for maintenance and
resurfacing of asphalt pavements under the General Fund Capital and Operating
budgets, and under the Water and Sewerage Operating budget for utility cut
reinstatements:
Asphalt Material (General Fund) $ 750,000
Asphalt Resurfacing (General Fund) $ 1,265,000
Asphalt Resurfacing (Capital Fund) $ 5,100,000
Utility Cut Reinstatements (W&S Fund) $ 740,000
Saint John Water has a requirement for the reinstatement of over 140 utility cuts
resulting from water and/or sewer repairs undertaken during the past winter
season with an overall average of 400 utility cuts requiring reinstatement each
year. This is a planned expenditure with the funding for utility cut reinstatements
included above.
In 2019 the utility cut reinstatements will be carried out by Transportation &
Environment Services crews on behalf of SJ Water. In addition, substantial
internal resources (personnel and equipment) are programmed in the General
Fund for the in-house asphalt maintenance and repairs.
Longer-term preventative maintenance is multi-faceted and includes resurfacing,
crack sealing, and some local area patching; all with the goal of extending service
life of roadways. Resurfacing using contractor resources is planned for 34 street
sections (45.60 lane kilometers) as shown in Appendix A. Notable in relation to
this work are the adjustment of over 648 roadway structures (e.g. catch basins,
manholes) in conjunction with the actual asphalt resurfacing.
The $5,100,000 of funding under the Capital Program that has been provided
includes provision for the replacement of existing curb and sidewalk in
conjunction with the Asphalt Resurfacing Program on a number of street
sections as identified in Appendix A. Existing curb and sidewalk will be replaced
on sections of Balmoral Crescent, Dexter Drive, Hill Heights Road, Mark Drive,
Ocean Drive and Swanton Street among others.
It is the intention of City staff to make full use of the budget surplus identified in
M&C 2019-78 (Contract No. 2019-16 Asphalt Resurfacing 2019) by adding
additional streets to the 2019 asphalt resurfacing contract with the payment to
be made at the approved contract unit prices. A few weeks time is required for
Staff to identify additional streets, make site visits and prepare quantity
- 3 -
estimates. Staff will report back to Council with a proposed list of additional
streets for asphalt resurfacing and for approval to increase the amount of
contract 2019-16 accordingly.
Hot mix asphalt material is generally not available until late April each year.
There are currently 142 Lane Kilometres of streets that are in the Reconstruction
Category. General maintenance and repair work by City forces is planned for
some of these street sections in 2019 but eventually these 142 Lane Kilometres
of streets will need to undergo a full Reconstruction.
Under the General Fund Capital Program, the following streets will be given new
asphalt surfaces through reconstruction in 2019:
Chipman Hill (King Street to Union Street)
Mecklenburg Street (Wentworth Street to Sydney Street)
Metcalf Street (Main Street to Lansdowne Avenue)
Queen Square North (Charlotte Street to Sydney Street)
Wentworth Street (Union Street to Elliot Row)
Pavement Condition Index (PCI) The City utilizes MicroPAVER
measure that requires a visual inspection process to evaluate and rate pavement
condition. The PCI is a numerical index between 0 and 100. The resulting
composite PCI summarizes the structural integrity and surface condition of each
street section and predicts future maintenance and rehabilitation needs.
Deterioration Curve
Asphalt Pavements
The overall average PCI at the end of construction season in 2018 for City of
Saint John streets was about 77. Based on funding allocated for 2019, the overall
average PCI is projected to remain at about 77.
- 4 -
SERVICE AND FINANCIAL OUTCOMES
Asphalt pavements, and concrete curb and sidewalks are essential infrastructure
which directly impacts the quality of life in our community. Roadway
infrastructure is important to the economic health of the community and citizens
expect these assets to be maintained to an acceptable standard. Proper and
timely maintenance of all roadway assets will ensure public safety, extend
service life of the asset, and achieve best value for the investment.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
APPENDIX - Resurfacing Street List for 2019
City of Saint John
Transportation Department
Contract No.:2014 - 8
Project Manager:Rod Mahaney
Engineer:
Project Description:Asphalt Resurfacing 2014
Technicians:Rodney Mahaney
Council's Approval to award
contract:
Date M & C approved
Contractor's Name:Who won bid?
Contractor's H.S.T. Number:
Important Dates
Advertisement sent upstairs 1 wk
prior to insertion in newspaper
When Tender Closes:
When Tender Awarded:
Number of Days in Contract:
Contract to be Completed By:
YesYesYesYesYesYesYesYesYesYesYesYesYes
Sidewalk
YesYesYesYesYesYesYesYesYesYesYesYesYesYesYes
Curb
Includes Traffic Circle
0.260.280.440.570.280.591.771.360.291.780.951.110.530.740.460.754.080.970.762.302.181.080.431.270.320.780.860.530.361.893.111.450.53
10.54
Lane Klms
To
Dead EndDead EndCivic # 356EndDead EndWhitetail LaneCivic # 102St. John StreetDead EndLoch Lomond RoadCommerce DriveGreendale CrescentDuke Street WestDead EndSydney StreetDead EndWestgate
DriveMichael CrescentNason RoadFay StreetDead EndWhitetail LaneMcAllister DriveDead EndBeach RoadYork StreetSherwood DriveUnion StreetSimpson DriveCivic # 49Sandy Point RoadMcAllister
PlaceMarket PlaceCedarwood Drive
Limits
From
Appendix A - 2019 Asphalt Resurfacing List
Various LocationsDouglas AvenueBalmoral CrescentRussel Hill DriveMount Pleasant Avenue EastTudor LaneCedarwood DriveWoodward AvenueDuke Street WestWoodhaven DriveConsumers DriveMall
EntranceMcAvour Drive Winslow AvenueMillidge AvenueCharlotte StreetOcean DriveFairville BoulevardMartha AvenueMark DriveRed Head RoadKing William RoadCedarwood DriveMcLean StreetCivic
#282Kennebecasis DriveChamplain Drive Champlain Drive King Square SouthRothesay AvenueHill Heights RoadVarsity StreetConsumers DriveLancaster StreetBoars Head Road
Street
Area PatchingAlexandra StreetBalmoral CourtBalmoral CrescentBellevue StreetBirch Grove TerraceBirchdale Crescent Cedarwood DriveCity LineClovelly DriveCommerce DriveConsumers DriveDexter
Drive Lancaster StreetHill Heights RoadKing Square SouthLucas StreetManawagonish RoadMark DriveMartha AvenueOcean DriveOcean WestwayRivershore DriveRothesay AvenueSaint Clair AvenueSandy
Point RoadSilver CrescentSwanton StreetSydney StreetTim StreetTudor LaneUniversity AvenueWestmorland RoadWinslow StreetWoodward Avenue
April 2019
2019 Asphalt Maintenance Program
Transportation & Environment Services
April 11th, 2019
Fleet Update
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M&C No. 2019-087
Report Date April 08, 2019
Meeting Date April 08, 2019
Service Area Public Safety Services
His Worship Mayor Don Darling and Members of Common Council
SUBJECT: Spring Freshet Emergency Response
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author Commissioner/Dept. Head City Manager
Josh Hennessy Kevin Clifford John Collin
RECOMMENDATION
It is recommended that Common Council adopt the following resolution:
w9{h\[95 that the Mayor and Common Clerk adopt the Spring Freshet
Emergency Response Policy.
EXECUTIVE SUMMARY
The purpose of the Spring Freshet Emergency Response Policy for the City of
Saint John is to define the parameters that would initiate an emergency
response to flood water conditions during the annual Saint John River spring
freshet and the resources and services the city would provide.
PREVIOUS RESOLUTION
The City of Saint John currently does not have a policy regarding response to
annual flooding associated with the Saint John River spring freshet.
STRATEGIC ALIGNMENT
This policy aligns with priority for a Vibrant, Safe City, specifically as it
relates to ensuring the delivery of public safety services including
communications.
- 2 -
SERVICE AND FINANCIAL OUTCOMES
The adoption of the Spring Freshet Emergency Response Policy will reduce the
negative impact on the City of Saint John as a result of spring freshet flooding.
The policy will minimize the disruption to service levels to residents that would
have been exposed in the past. The Policy establishes customer service levels
activation for varying flood heights.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
- Transportation and Environment Services, City of Saint John
- GIS Services, City of Saint John
ATTACHMENTS
Spring Freshet Emergency Response Policy
Spring Freshet Emergency Response Presentation
Subject: Spring Freshet Emergency Response Category: Policy
Policy No.: M&C Report No.:
Effective Date: Next Review Date: (3 years)
Area(s) this policy applies to: City of Saint John Office Responsible for review of this Policy: Saint
employees; excludes elected officials, as well as John Emergency Management Organization
members of agencies, boards, and commissions
that manage their own devices.
Related Instruments: Policy Sponsor: Director of Saint John Emergency
Management Organization
Document Pages: This document consists of 6
pages.
Revision History:
Common Clerk's Annotation for Official Record
I certify that the Spring Freshet Emergency Response Policy was adopted by
resolution of Common Council on Month-Day-Year.
I certify that the Spring Freshet Emergency Response Policy was approved by
the City Manager on Month-day-Year
________________________ ______________________
Common Clerk Date
Contact: Mike Carr, Manager Saint John EMO/Division Chief Saint John Fire Department
Telephone: (506) 721-3834
Email: mike.carr@saintjohn.ca
TABLE OF CONTENTS
1. POLICY STATEMENT ..................................................................................................................... 3
2. SCOPE ........................................................................................................................................... 3
3. LEGISLATION AND STANDARDS ................................................................................................... 3
4. ROLES AND RESPONSIBILITIES ..................................................................................................... 3
5. MONITOR AND REVIEW ............................................................................................................... 4
6. IMPLEMENTATION ....................................................................................................................... 5
7. AUTHORIZATION .......................................................................................................................... 5
8. RESOURCES .................................................................................................................................. 5
9. PROCEDURES ................................................................................................................................ 5
10. GLOSSARY ................................................................................................................................... 5
11. INQUIRIES ................................................................................................................................... 6
12. APPENDIX ................................................................................................................................... 6
2
1. POLICY STATEMENT
The purpose of the Spring Freshet Emergency Response Policy
parameters that would initiate an emergency response to flood water
conditions during the annual Saint John River spring freshet and the resources and services the city
would provide.
2. SCOPE
The Policy applies to an emergency response to the annual Saint John River spring freshet. The Policy
does not apply to localized flooding within the City during severe weather events.
The 2018 flood in Saint John during the spring freshet mobilized an unprecedented distribution and use
of City resources. The Policy sets out conditions that would trigger an emergency response and the
deployment of City resources.
Emergency management responsibilities in Canada are shared by Federal, Provincial, and Territorial
(FPT) governments and their partners, including Indigenous peoples, municipalities/communities and
individual citizens who have a responsibility to be prepared for disasters and contribute to community
resiliency.
There is no statutory requirement for the City to provide resources, nor prevent a property from
flooding. However, the City will assist with the prevention of property flooding by making available
sandbags to individual property owners within the City when the spring freshet flood emergency
response level is met.
3. LEGISLATION AND STANDARDS
The following legislation and plans apply to the Policy:
a) Emergency Management Framework of Canada: Third Edition
b) Emergency Measures Act of the Province of New Brunswick
c) Municipalities Act of the Province of New Brunswick
d) Saint John Emergency Measures By-law
e) Saint John Municipal Emergency Response Plan
4. ROLES AND RESPONSIBILITIES
Flood levels along the Saint John River during the spring freshet vary annually based on many
environmental factors. Most years the impact is minimal, and an emergency response is not required as
those living in flood-prone areas experience regular flooding annually, and therefore mitigation
becomes a routine or habitual operation. However, during severe floods, such as the floods of 1973
(5.31 m); 2008 (5.2 m); and 2018 (5.76 m), emergency response was warranted requiring the Saint John
Emergency Management Organization (SJEMO) to activate and allocate resources as necessary. Of
these three relatively recent severe flood events in Saint John, 2008 was the lowest flood level to trigger
3
an emergency response. Therefore, the 2008 flood level will be used as the trigger for flood emergency
response moving forward. Enhanced response for this flood level or higher will help mitigate the
potential impacts on critical infrastructure and residential property.
To ensure the City has sufficient lead time for preparations, flood levels in the City of Fredericton region
will be monitored for projected 2008 flood conditions in Saint John. Furthermore, at any time when it is
projected by New Brunswick Emergency Measures Organization (NBEMO) that flood levels will reach
emergency flood status; SJEMO will activate to Level 3 (Full Activation), and flood emergency response
actions will begin.
SJEMO will use the following
table as a guideline for responding to specific flood levels that occur during the annual spring freshet.
Table 1
Flood Activation Levels and the Resulting Actions Based on Saint John River Flood Levels in Metres
Projected Flood Levels Actions Lead Agency
(metres)*
Pre-flood
Flood preparedness messaging Communications
Resource inventory and preparation TES
(staffing and equipment)
Confirm reception centre availability ESS
Stakeholder engagement SJEMO
4.2 m
SJEMO Level 1 Activation Enhanced SJEMO
Regular flood level
Monitoring
Implement flood communication Communications
messaging
4.7 m
SJEMO Level 2 Activation Partial SJEMO
Activation
Provide assistance on a case by case
basis if an emergency exists.
>5.2 m
SJEMO Level 3 Full Activation SJEMO
Cƌƚƚķ 9ƒĻƩŭĻƓĭǤ wĻƭƦƚƓƭĻ
Implement a flood emergency TES
\[ĻǝĻƌ
response including the establishment
of sandbag distribution centres.
Post-Flood
Damage assessment SJEMO
Implement the Flood Recovery Plan
*Flood response levels are based on 2008 flood levels in Saint John, which include critical infrastructure
impacts and effects on residential properties.
5. MONITOR AND REVIEW
The Policy shall be reviewed every three (3) years by the Saint John Emergency Management
Organization, or should changes or circumstances warrant.
4
6. IMPLEMENTATION
City resources committed to this type of emergency response will be determined through our normal
emergency management processes.
During Spring Freshet Emergency Response
Filled sandbags will be made available at distribution centres for pick up free of charge.
City resources will not be used for delivery to specific locations.
The number and location of distribution centres will depend on the situation.
The City will maintain the capacity to establish up to three centres.
During Spring Freshet Emergency Recovery
The City will assist in the removal of flood debris including sandbags.
Separate instructions would be provided with clear direction on requirements for property
owners to separate debris by type and place roadside.
City resources will not operate on private property.
7. AUTHORIZATION
The Spring Freshet Emergency Response Policy Document is authorized under the authority of the City
Manager, on the recommendation by the Director of the Saint John Emergency Management
Organization.
8. RESOURCES
Resources reviewed for the development of the Policy included:
Province of New Brunswick Historic Water Levels
City of Fredericton Flood Playbook 2018
9. PROCEDURES
SJEMO will activate to the appropriate level of flood response according to projected flood levels.
Standard operating procedures for sandbag distribution centres shall be developed as appropriate by
Transportation and Environment Services.
Flood-related messaging will be disseminated according to current standard operating procedures by
the Communications Department.
10. GLOSSARY
a) Emergency Response: To act immediately before, during, or after an emergency to manage its
consequences and to minimize suffering and losses associated with the event.
5
b) Flood Emergency Response: To act immediately before, during, or after a flood to manage its
consequences and to minimize suffering and losses associated with flooding.
c) Flood Recovery Plan: A plan intended to repair, restore and improve on conditions to an
acceptable level through measures taken after a flood.
d) Federal, Provincial and Territorial (FPT): Government bodies that are responsible for the
Emergency Management Framework in Canada
e) Level 1 Activation (Enhanced Monitoring): Continuous monitoring by all SJEMO members of an
emergency situation that may require immediate municipal assistance.
f) Level 2 Activation (Partial Activation): Once notified, selected SJEMO members may be called in to
assist in supporting ongoing efforts towards an emergency.
g) Level 3 Activation (Full Activation): All SJEMO members are to report to the EOC to provide
direction, coordination, communication, and support during emergency operations.
h) Localized Flooding: Describes situations where intense rainfall is expected to cause high run-off
volumes in small catchments or in localized areas with minimal impact.
i) Saint John Emergency Management Organization (SJEMO): An Emergency Management
Organization specific to Saint John, New Brunswick that has been instituted to create and
implement a municipal all-hazard emergency management plan to mitigate hazards, prepare the
community, and govern response and recovery activities within the boundaries of the City of Saint
John as well as when providing mutual aid to neighbouring communities.
j) Spring Freshet: A spring thaw resulting from snow and ice melt in rivers located in the northern
latitudes of North America.
k) The City: The City used in reference to represent the City of Saint John in New Brunswick, Canada.
11. INQUIRIES
Inquiries about the Spring Freshet Emergency Response Policy may be directed to the Director of Saint
John Emergency Management Organization.
12. APPENDIX
Non-applicable
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{
Subject: Rotary Club of Saint John Presents ARTHUR IRVING & GLEN COOKE - Request to City of Saint
John
Friday, March 22, 2019
Common Clerk's Office, City Hall
P. O. Box 1971
Saint John, N. B. E2L 4L1
commonclerk@saintjohn.ca
506 658-2862
Dear Common Council,
th
The Rotary Club of Saint John is looking forward to its annual Gala on Friday May 24 at the Delta
Brunswick and we will be honouring two prominent Saint John Business People with our highest
recognition of #ServiceAboveSelf, the Paul Harris Fellowship to Mr. Arthur Irving and Glen Cooke.
Funds raised at this event go toward our two major causes: At-risk-youth and isolated seniors.
I have attached the sponsorship page above and I am wondering if the City of Saint John would be
interested in:
a) Purchasing a table or tickets to the event
b) Being an event sponsor
I realize timing is short, but would it be possible for you to apply for funding to cover a silver $1500
sponsor level? This would give you 2 tickets to the event and recognize the City in the program, at the
event, and on our website and face book.
Tickets are $150 each with a tax receipt. A table of 8 is $1000.
Thank you for the opportunity to be seen as an outstanding community supporter to improve the lives
of others.
I look forward to hearing from you!
Thanks,
{ğƌƌǤ /ǒƒƒźƓŭƭ
Direct:foundation@rocmaura.comCell:(506) 651-1968
Email: rotarysaintjohn@gmail.com
Visit: www.sjrotary.ca www.rotary.org
www.facebook.com/rotarysaintjohn www.twitter.com/SaintJohnRotary
GALA
SPONSORSHIP OPPORTUNITIES
SPONSORSHIP LEVELS
RotaryÈs highest recognition of ÅService Above SelfÆ
is the Paul Harris Fellowship. Each year the Rotary
Title Sponsor: $ 10,000 Benefits:
Club of Saint John recognizes citizens and
2 Tables (16 guests) at Gala Event & Dinner
professionals whom have demonstrated the ideals
Title Sponsorship in all print and radio
of Rotary. These people have taken action to improve
advertising
Recognition in Program and on Screens at event
the lives of others.
Recognition in Social Media and on
Sponsorship enables you to position your company as an outstanding
Rotary Website
Opportunity to address attendees
corporate citizen. You are supporting a sustainable and a well run
charity and do so with a community of decision makers and
Platinum Sponsors: $ 5,000 Benefits:
influencers. Rotary events attract successful business people and
1 Table (8 guests) at Gala Event & Dinner
professionals as well as media.
Platinum Sponsorship in all print and radio
advertising
Why Rotary?
Recognition in Program and on Screens at event
Rotary is the worldÈs original service club. With over 30,000 clubs
Recognition in Social Media and on
and 1 million membersÈ worldwide, Rotary accomplishes what other
Rotary Website
Opportunity to thank the guest speaker
charities cannot.
Rotary is 99.5 % of the way complete in our goal to eradicate Polio
Gold Sponsors: $ 2,500 Benefits:
from the globe. Rotary is the only NGO with a permanent seat at
4 Tickets to Gala Event & Dinner
Sponsorship mention in all print and radio
the UN.
advertising
The Rotary Club of Saint John is dedicated to improving the lives of
Recognition in Program and on Screens at event
Recognition in Social Media and on
the cityÈs at-risk youth and seniors. Funds raised from this event will
Rotary Website
be used to support Rotary causes: The Boys & Girls Club, The SJ Rotary
Boys Choir, The Teen Resource Centre, and Camp Rotary (where the
Silver Sponsors: $ 1,500 Benefits:
club sends disabled children each year for an unforgettable escape
2 Tickets to Gala Event & Dinner
Recognition in Program and on Screens at event
and a chance to have just plain fun).
Recognition in Social Media and on Rotary
Website
Friends of Rotary: $ 500 Benefits:
1 ticket at Gala Event & Dinner
to our community
Recognition in Program and on Screens at event
Kit Payne payn.kit@bellaliant.net (506) 849-4070 | Lisa Keenan lak@brentonkean.com (506) 632-8999
Corey Childs corey.childs@nb.aibn.com (506) 635-1491 | Mike Schulze mcdsaintjohn@aol.com (506) 634-2712
www.sjrotary.ca | www.rotary.org | rotarysaintjohn@gmail.com | RotarySaintJohn | saintjohnrotary