2015-10-28 Finance Committee Agenda PacketFINANCE COMMITTEE MEETING
Wednesday, October 28, 2015
Time: 4:30 pm
Location: 11th Floor Boardroom
AGENDA
1.. Adoption of Agenda
2. Terms of Reference and Role of the Finance Committee
3. Finance Review
i) 2016 General Capital Budget
ii) 2015 Operating Projections
iii) 2016 Operating Initial Projections
iv) 2016 Utility Operating
v) 2016 Utility Capital
4. Timeline of Overall Budget Process
. 1
City of Saint John
Finance Coinmittee Terms of Reference
1. OVERALL PURPOSE /.OBJECTIVES
The Commissioner of Finance is responsible for the financial management of the City,
including without limiting the jenerality of the foregoing the City's financial reporting,'
accounting systems and internal controls: The Commissioner of Finance is directly
resgo�'ble to Common Council.. Common Council has established a Finance Committee
and givdn to the Committee the administrative powers and duties set out herein. In
performing its work the Committee-will maintain effective working relationships with
Common Council, management and the external auditors. To perform this role
effectively, Committee members will be expected to acquire an understanding of the
City's business operations.
x. MEMBERSHIP.
a. Finance Committee will comprise of three to five Members of
Common Council;
b. The Chair of the Finance Committee will be selected by the
Committee;
C. Common Council shall make appointments to the Committee and at
the time of doing so must establish the duration of each such
appointment; the first three appointments made pursuant to these
Terms of Reference shall be staggered terms so as to achieve as far
as possible a continuity of experience amongst its members with the
Committee's work.
2. MEETINGS
a. The Finance Committee shall meet at least quarterly and /or as
required at the call of the Committee Chair.
b. Quorum for any meeting will be at least fifty (5 0) percent of the
number of members of the Committee.
C. Finance Committee meetings will be open to the public in
accordance with the - requirements of Section 10.2 of the
'Municipalities Act. The public may be excluded only in the
circtmstances identified therein.
� , F
d. Finance Committee meetings will normally be attended by the City
Manager, the Commissioner of Finance and a representative from
the External Auditors. In the event of the Commissioner of
Finance's inability to attend, a person- designated by him for that
purpose shall do so. The Commissioner of Finance or City
Manager may have other employees attend with them provided the_
Committee consents.
e. If the Finance Committee believes other employees or officers of
the City would be of assistance to it, it shall advise the City
Manager in advance and request that he make the appropriate
arrangements.
f. The External Auditor will have free and confidential access to the .._
Finance Committee.
3. ADMINISTRATIVE POWERS AND DUTIES
It will he the work of the Committee to review the financial information
respecting the City's activities, monitor the audit process, and assess the
existence and adequacy of systems of corporate control and management of
business risk. As a consequence of performing that work the Committee will
report in writing to Council and/or provide written policy recommendations to
Council with respect to:
a, the results. of the annual financial audit and recommendation of
approval of the financial statements;
b. the planned activity and results of the external audit;
C. assessments of business risk and internal controls;
d. adequacy of management response to issues identified by audit
activity, including audit's management letter;
e. the independence, professional qualifications and audit scope and
approach used by auditors;
f. proposals for tendering for External Audit services; and
g. such other matters as the Committee believes are relevant to the
financial management of the City's affairs or as referred to them by
Common Council.
4. REPCIRTING
a. The Finance Committee will be provided with secretarial support by
the Common Clerk's office;
h - The Common Clerk will ensure that as soon as practicable after each
meeting, minutes of that meeting including the Dames and titles of all
persons present and a record of all decisjms reached, are prepared and
distributed to all members.
c. The Committee Chair shall report to Common Council at least
annually on the activities of the Committee and a copy of the minutes
Of each meeting of the Committee will be made available to members. -.
of Common Council
2016 General Fund Capital Budget
October 28th , 2015
SAINT JOHN
The Approved Capital Budget is funded thru Debt issue
The City's opening General Fund Long Term Debt for 2016
before consideration of the Capital Budget is $117,93.0,,000
a, 2016 Principal Payments projected at $'11,337,,333
* 2016 Interest and Other Charges projected at $4,,777,,232
Thus, $16,1.4,566 of Principai & Interest will be funded in
the General Operating Fund in 2016
Debt - Service Ratio - 10.40% - we have been fortunate to be
in historically low interest rate environment
j
177. i Gcnoml Cz pita' i;,ade.ot
SAINT JOHN
Principle and Interest costs erode funding avaiiable for
current and future service needs
Challenging economic landscape with no growth
The City"s General Capital debentures are amortized over 15
years, but some debentures are re- financed after 10 —
refinance risk
20"6 Ctr��cru', Caai t!d Budp.�t '
SAINT JOHN
"We mus manage debt of debt will manages us"
a Infrastructure reinvestment needs exceed funds available
* 2016 Capital Budget Requests:
* $37.5 million dollars in 2016 Capital Budget Requests
* Net of External Funding, $27.3 million dollars
2015 Council Approved Capital Budget:
. $20.6 million dollars
• Net of External Fund, $11.7 million dollars
r
SAINT JOHN
$37,5 M Capital Requests Refers Funding
$1.7 Million
61
.9 Million
Transportation &
Environment
i Finance & Admin
A Public Safety
Strategic Services
Growth & Planning
Economic Development
Note: Finance & Admin includes Harbour Station, Aquatic Centre, Rockwood, TCC, LBR, Lily take, Library
f, ��14 .
SAINT JOHN
Capital Budget Prioritization Process
Public or Employee Safety
Council Priority/ Advance Si
Aligns with True Growth 2.0
Co-Funding Available
Protects our Assets
Project Linked to Utility Capital
Required by Contract or Law
Aligns with Plan SJ
Efficiency/Effect veness
Increase Revenue/Reduce Casts
Service Improvement
Trunk Radio System for Protective Services (police &Fire)
o $2,500,000 — ($1,500,000 - 2016), ($1,000,000 — 2017)
Trunk radio provides the communication backbone for protective
services in Saint John and throughout NB
Existing system installed by Bell Mobility is obsolete and deemed to
be a high risk of failure (analog system installed in the early 90's)
&N-\
.,
i 10'.6 Ca1)-LZ��I -'udget
SAINT JOHN
Asphalt Roadway Resurfacing Neighborhoods
Concrete curb and sidewalk including drainage with Asphalt Program
Canterbury Street -Curb & Si dews I k,
Exmouth Street - Street reconstruction (W &S)
Gol d i ng Street - Concrete s i dewa I k and renew! ng the asphalt (W &S)
Grannan Lane - Concrete driving surface
Harmony Drive- Street reconstruction
Newa n Street - Street reconstruction - (W &S)
Paddock Street- Street reconstruction
Princess Street- Charlotte to 5yndey Street- Street reconstruction - (W &S)
Retaining walls supporting streets and sidewalks
Skyline Drive - Street reconstruction
Asphalt Roadway Resurfacing Neighborhoods
Bel I evi ew Avenue Street Reconstruction
Curb & Sidewalk Renewal - Neighbourhoods
Drury Cove Road - Street Reconstruction
Jean Street- Street Reconstruction
Paddock Street - Street Reconstruction
Waterloo Street - Street Reconstruction
Waterloo Street - Street Reconstruction
Rickimond $Aget „Street Reconstruction
O L:J.�a7 _�V'..Itita
$ 3,415,000 $ 750,000 $4,165,000 T JOHN
2016 Recommendation
City Share
Other Share
Other Share
Total
$
$ 750,000
$
750,000
$
225,000
$ 750,000
$
750,000
$
150,000
$ -
$
150,000
$
660,000
$ -
$
660,000
$
255,000
$ -
$
255,000
$
150,000
$
$
150,000
$
275,000
$
$
275,000
$
370,000
$ -
$
370,000
$
215,000
$ -
$
215,000
$
700,000
$ -
$
700,000
$
125,000
$ -
$
125,000
$
175,000
$ -
$
175,000
$
3,075,000
$1,500,000
$4,575,000
$ 3,415,000 $ 750,000 $4,165,000 T JOHN
2015 Recommendation
City Share
Other Share
Total
$
500,000
$ 750.000 $1,250,000
$
225,000
- $
225,000
$
750,000
$
750,000
$
220,000
- $
220,000
$
530,000
- $
530,000
$
130,000
- $
130,000
$
650,000
- $
650,000
$
150,000
- $
1500001
;
$
260,000
$
260,0
J
$ 3,415,000 $ 750,000 $4,165,000 T JOHN
° Waterfront Development
0 Market Slip Dredging - $195,000
0 Harbour Passage Eco Hub - $35,000
P Loyalist Plaza — Construction Design Drawings - $290,000
• Harbour Station
Replace cooking equipment - $48,000
Video Switcher /Playback Equipment - $45,000
New Computers /Servers - $17,500
Trade & Convention Centel-
Year 4 of 5 Commitment $170,000
Replacement of Chairs - $100,000
�' 207.6 C? piraf 3?-10--t
SAINT JOHN
* Build a robust Transit System
Purchase of new bus - $475,000
• Community of Choice
City Market Renovation - $580,000
City Market Pedway Investment - $120,000
Lilly Lake Pavilion year 3 of 3 of Commitment - $1501000
I C. 20 15 Cap i ca I lu. d gLt
SAINT JOHN
* Library Re- location from East Branch to Saint John Transit
Signage - $35,000
Shelving - $18,000
Furniture — 15,000
Relocation - $2881200
e Parks & Public Spaces
Rainbow Park Investment — remove & replace playground - $250,000
Renew Existing Infrastructure - $550,000
_. ?..J1 , Capitd ;3ud, (,, .f
SAINT JOHN
-ti Canada Games Aquatic Centre
Second Unit Heat Pump for $600K deferred to 2017 ($600K for First
Unit on Carryover List and will be installed in 2016)
Retrofit Breaker Panels - $47,250
Leisure Tank Replacement - $20,000
* Replace Flow Control Valves - $28,350
* Deck Scrubber - $20,000
Capital Renewal — 150,000
?.L 10: ±u CaPit<<I 3ud�Lr
SAINT JOHN
i Z"
Total City Investment of $6,985,000 ($1,235,000 City Share)
Richmond Street Storm Upgrade (W &S)
Waterloo to Bayard Street Storm Upgrade (W &S)
Hanover Street - Crown to Marsh Creek Storm (W &S)
Honeysuckle Sherbrook Culvert Replace # 3 NBDTI
Honeysuckle Sherbrook Culvert Replace #4 NBDTI
Honeysuckle Sherbrook Street replace undersized culvert
Kelly Lane - Storm Separation
Paddock Street - Storm Separation (W &S)
Princess Street - Storm Separation (W &S)
Ready Street - Storm Separation (W &S)
East & Central Stormwater model for Catchment
Westgate Park Drainage Basin - Trunk Storm Sewer
Westgate Park Drainage Basin - Property Acquisition
City Share
Other
Total
$
$ 300,000
$
3M, ()OU
$
$ 115,000
$
1 is, ono
$
400,000
$
4(10,D00
$
$ 2,600,000
$1.600,000
$
$1,200,000
$1.200,UFC
$
-
$ 475,000
$
4 %5,0:'0
$
115,000
$ -
5
115,[3[10
$
115,000
$ -
$
115,0W
$
85,000
$
$
85_xXC
$
250,000
$
$
250100
$
160,000
$
$
J.60,000
$
-
$1,060,000
t I., 060,U00
$
110,000
$ -
$
110,00C
$1,235,000
$5,750,000
$6,985,000
SAINT JOHN
Richmond Street Storm Sewer $300,000
Paddock Street Storm Sewer $115,000
Waterloo Street Storm Sewer $115,000
Princess Street Storm Sewer $85,000
Ready Street Storm Sewer $250,000
Princess Street Reconstruction $700,000
Paddock Street Reconstruction $215,000
Exmouth Street Reconstruction $6601000
Golding Street Reconstruction $255,000
Newman Street Reconstruction $370,000
2 .01.6 C apKid 3ud "ate
41.
SAINT JOHN
a
Transportation $13,955,000 $1111531720
Finance & Admin
Public Safety
Strategic Services
Growth & Planning
Economic Development
Total Capital Program
$4,214,300
$615,000
$2,300,000
$6,369,290
$231,000
$1,053,875
$0 $11030,000
$7201000 $720,000
$21,804,300 $20,557,885
Funding From Others ($9,850,000) ($8,808,875)
Total City Investment $11,954,300 $11,749,010
?016 Capital ;31-6--et
SAINT JOHN
16
2016 Capital Budget
Questions ??
Thank You
A -
SAINT JOHN
2016 General Capital Budget
Project
CATEGORY
DEPARTMENT
DESCRIPTION
BUDGET-
BUDGET - CITY
#
OTHER SHARE
SHARE
1
Transportation
Transportation &
Asphalt Roadway Maintenance and
$750,000
$ -
Environment
Rehabilitation program
2
Transportation
Transportation &
Concrete curb and sidewalk including drainage
$750,000
$ -
Environment
with Asphalt Program various locations
3
Transportation
Transportation &
Canterbury Street - Curb & Sidewalk,
$150,000
Environment
$
4
Transportation
Transportation &
Exmouth Street - Street reconstruction (W &S)
$660,000
Environment
$ _
5
Transportation
Transportation &
Golding Street - Concrete sidewalk and
$255,000
Environment
renewing the asphalt (W &5)
$ -
6
Transportation
Transportation &
Grannan Lane - Replacement of concrete
$150,000
Environment
driving surface with new concrete.
$ -
7
Transportation
Transportation &
Environment
Guard Rail Replacement Program - Phase 2 of 4
$ _
$200,000
8
Transportation
Transportation &
Harmony Drive - Street reconstruction (curb,
$275,000
Environment
sidewalk, landscaping and paving),
$ -
9
Transportation
Transportation &
King Square North - New Fully Signalized
$335,000
Environment
Intersection - Top of King Street
$ -
10
Transportation
Transportation &
King Square North - New Fully Signalized
$335,000
Environment
Intersection - Front of City Market
$ -
11
Transportation
Transportation &
King Street North - Three new bus lanes for
$250,000
Environment
additional bus parking
$ -
12
Transportation
Transportation &
Environment
Newan Street - Street reconstruction - (W &S)
$ -
$370,000
13
Transportation
Transportation &
Paddock Street - Street reconstruction
$215,000
Environment
$ _
14
Transportation
Transportation &
Princess Street - Charlotte to Syndey Street -
$700,000
Environment
Street reconstruction - (W &S)
$ -
Transportation &
Replacement of existing deteriorated retaining
15
Transportation
Environment
walls supporting streets and sidewalks in
$125,000
various locations
$ -
2016 General Capital Budget
16
Transportation
Transportation &
Skyline Drive - Street reconstruction
$175,000
Environment
$ -
17
Transit
Transportation &
Bus Replacement
$475,000
Environment
$ -
18
Storm
Transportation &
Exmouth Street - Richmond St - Brunswick Drive
$3DO,DOD
$ -
Environment
-Storm Upgrade - (W &S)
19
Storm
Transportation &
Golding Street - Waterloo to Bayard Street -
$115,000
$
Environment
Storm Sewer upgrade - (W &S)
20
Storm
Transportation &
Hanover Street - Crown to March Creek - Storm
$400,Q00
Environment
sewer upgrade - (W &S)
$ -
21
Storm
Transportation &
Honeysuckle, Sherbrook Street Culvert # 4 -
$2,600,000
$ _
Environment
replace culvert by NBDTI
22
Storm
Transportation &
Honeysuckle, Sherbrook Street Culvert # 3 -
$1,200,000
$ -
Environment
replace undersized culvert by NBDTI
23
Storm
Transportation &
Honeysuckle, Sherbrook Street replace
$475,000
$
Environment
undersized culvert # 5 and Removal of culvert #
24
Storm
Transportation &
Kelly Lane - End of Kelly Lane to Sandy Point
$115,000
Environment
Road - Storm sewer for separation
$ -
25
Storm
Transportation &
Paddock Street - 39 Paddock to Coburg -Storm
$115,000
Environment
sewer for separation - W &S
$ -
26
Storm
Transportation &
Princess Street - Charlotte to Syndey Street -
$$5,000
Environment
Storm sewer for separation - W &S
$ -
27
Storm
Transportation &
Ready Street - Main to Catherwood Street -
$250,000
Environment
Storm sewer for separation - W &S
$ _
28
Storm
Transportation &
Development of a stormwater model for the
Environment
East and Central catchment Area
$160,OD0
29
Storm
Transportation &
Westgate Park Drainage Basin - Trunk Storm
$1,060,000
Environment
Sewer - New storm sewer
$
30
Storm
Transportation &
Westgate Park Drainage Basin - Property
$110,000
Environment
acquisition for construction of collector swale
$ -
31
Parks & Public
Transportation &
Renewal of existing infrastructure such as
Spaces
Environment
sportfield assets, playground, tennis courts
$ _
$550,000
2016 General Capital Budget
32
Parks & Public
Transportation &
Rainbow Park
$250,000
Spaces
Environment
$ -
33
Public Safety
Strategic Services
Trunk Radio for Emergency Services - Public
$1,500,000
Safety Required
$
34
Information
Technology
Strategic Services
Replace City Network Infrastructure
$ _
$100,000
35
Information
Technology
Strategic Services
g
One Stop Applications & Hardware
p pp
$
$50,000
Information
36
Technology
Strategic Services
Upgrades to ERP
$ -
$30,000
37
Information
Technology
Strategic Services
Additional Disk Storage Systems & Tape Backup
$200,000
$20,000
Information
38
Technology
Strategic Services
Computer Replacement Program
$ 400,000.00
$ -
39
Economic
Development
Waterfront Development
Loyalist Plaza final design /const. drawings
$ -
$290,000
40
Economic
Development
Waterfront Development
Harbour Passage Eco -Hub
$ -
$35,000
41
Economic
Development
Waterfront Development
Market Slip dredging
$ -
$195,000
42
Facilities
Management
Harbour Station
Replace Cooking Equipment
$ -
$48,000
43
Facilities
Management
Harbour Station
Purchase new Computers /Servers
$ -
$17,500
44
Facilities
Management
Harbour Station
Replace Video Switcher Pla back Equipment
$ -
$45,000
45
Public Safety
Fire
Replacement of aged SCBA packs and Bottles
$ -
$75,000
(2016)
46
Public Safety
Fire
Purchase of New Fire Engine (2016)
$ -
$500,000
47
Public Safety
PSCC
Upgrade Back PSCC Consul of Firestation #1
$ -
$40,000
48
Facilities
Library
Shelving - mobile display shelves for new EaT
-
$10,000
Management
Branch
2016 General Capital Budget
49
Facilities
Librar y
Shelving - mobile periodical display units for
$ -
$8'000
Management
new East Branch
50
Facilities
Library
Furniture - for space at new East Branch, in
$ -
$15,000
Management
Transit Building
Facilities
51
Management
Library
Move to Saint Transit - Approved in 2015
$ -
$203,200
52
Facilities
Management
Library
Signage - East Branch at Transit Building
$ -
$35,000
Recreation &
53
Municipal
Canada Games Aquatic
Replace flow control valves
$
$28,350
Owned Facilities
Centre
Recreation &
54
Municipal
Canada Games Aquatic
Replace Flow Meter
$
$7,000
Owned Facilities
Centre
Recreation &
55
Municipal
Canada Games Aquatic
Facility Capital Renewal
$
$200,000
Owned Facilities
Centre
Recreation &
56
Municipal
Canada Games Aquatic
Retrofit Breaker Panels: Filter Rooms
$ -
$47,250
Owned Facilities
Centre
Recreation &
57
Municipal
Canada Games Aquatic
Epoxy filter tank (leisure tank)
$
$20,000
Owned Facilities
Centre
58
Facilities
Management
City Market
City Market Renovation
$ -
$580,000
59
Facilities
City Market
City Market Pedway Elevating Devices
$ -
$120,000
Management
Replacement
60
Facilities
Management
Lill Lake Pavillion
y
Year 3 of 3 year commitment of Ca tial
y p
$ -
$150,000
2016 General Capital Budget
61
Economic
Development
Trade & Convention Centre
Year 4 of 5 ital ear Commitment of Ca
y p
$ -
$170,000
62
Facilities
Facility Management
Carleton Community Center Replace Windows
$ -
$60,000
Management
Phase 1
63
Facilities
Facility Management
Carleton Community Center Replace
$ -
$80,000
Management
Foundation Wateroroofing
64
Facilities
Facility Management
Forest Hill Canteen - Connect Sanitary Systems
$ -
$40,000
Management
to Municipal Services
65
Facilities
Management
Facility Management
Fire Station #4- Replace Roof
$ -
$80,000
66
Facilities
Management
Facility Management
Fire Station #4/#6- HVAC U pg rade
$
$40,000
Facilities
Facility Capital Renewal - Petes Frootique
67
Management
Facility Management
Leasehold, Rockwood Park Int Center, Arts
$ -
$110,000
Building
68
Finance & Admin
Fleet Management
Fleet Replacment
$2,000,000
$ -
69
Economic
Development
Trade & Convention Centre
Chair Replacements
$ -
$100,000
70
Economic
Development
Industrial Parks
Industrial Park Land Development
$ -
$200,000
$9,850,000 $11,954,300
2016 General Capital Budget Deferrals
Project
CATEGORY
DEPARTMENT
DESCRIPTION
BUDGET -
BUDGET - CITY
#
OTHER SHARE
SHARE
Transportation &
Creighton Avenue - Road reconstruction (storm
1
Transportation
Environment
sewer, road widening, excavation, curb,
$ -
$1,200,000
landscaping, paving)
Transportation &
Bonita Avenue - Street reconstruction
2
Transportation
(excavation, backfill, curb, sidewalk, landscaping
$ -
$950,000
Environment
and paving)
Transportation &
Pidgeon Terrace - Street reconstruction
3
Transportation
Environment
(excavation, backfill, curb, sidewalk, landscaping
$ -
$105,000
and paving)
Transportation &
Whipple Street - Street reconstruction
4
Transportation
(excavation, backfill, curb, sidewalk, landscaping
$ -
$700,000
Environment
and paving)
Transportation &
Cedar Point - Cedar Wood Drive - Street
5
Transportation
Environment
reconstruction (excavation, backfill ditches,
$
$1,480,000
curb, sidewalk, landscaping and paving)
6
Storm
Transportation &
Cedar Point - Cedarwood Drive - Install approx.
Environment
1045 m of new storm sewer
$ -
$1,770,000
7
Parks & Public
Transportation &
Includes for the replacement and renewal of
Spaces
Environment
existing infrastructure such as sportfield assets,
$25,000
$20,000
8
Parks & Public
Transportation &
Swanton Street - Playground equipment
Spaces
Environment
replacement and park improvements.
$250,000
$25,000
9
Parks & Public
Transportation &
Market Place West - Includes new splash pad
Spaces
Environment
adjacent to existing playground.
$250,000
$250,000
Sa int John
10
Transit
Buses
Seek Funding
$950,000
$ -
11
Saint Jahn
Transit
Saint John Transit
Small Bus Trial
$100,000
$50,000
12
Saint John
Transit
Saint John Transit
Small Bus Trial
$226,667
$113,333
13
Saint John
Transit
Saint John Transit
Handi Bus
$ -
$155,000
2016 General Capital Budget Deferrals
14
Saint Jahn
Transit
Saint John Transit
Video Upgrade
$56,667
$28,333
15
Saint John
Transit
Saint John Transit
Sevice /Plow Truck
$ -
$55,000
16
Saint John
Transit
Saint John Transit
Uptown Bus Shelter
$26,667
$13,333
17
Saint John
Transit
Saint John Transit
Garage Tools /Equipment
$ -
$50,000
18
Saftey
Fire
Portion of New Radio
$ -
$400,000
19
Safety
Fire
Three Bay Garage at Training Academy (2016)
$ -
$350,000
20
Safety
Police
Replace Firearms
$ -
$200,000
21
Facility
Fire
Installation of Drafting Tank at Training Grounds
Management
(2016)
$ -
$150,000
22
Information
Technology
Strategic Services
Trunk Radio for Emergency Services
$ -
$2,000,000
Information
23
Technology
Strategic Services
Server Infrastructure Replacement
$ -
$100,000
24
Information
trategic Services
Applications and Hardware to Support One Stop
$ -
$24,000
Technology
gY
Shop initiative
25
Information
trategic Services
Applications and Systems (upgrades and
$ -
$30,000
Technology
gY
implementation of ERP)
26
Information
Technology
Strategic Services
Data Center Air Conditioner
$ -
$100,000
27
Information
Technology
Strategic Services
Connectivity
$ -
$40,000
28
Facilities
Management
Library
Signage - East Branch at Transit Building
$ -
$ -
29
Facilities
Management
Library
Signage - Exterior facade at Market Square
$ -
$8,000
30
Facilities
Management
Library
Signage - Wayfinders at Central Library
$ -
$5,000
2016 General Capital Budget Deferrals
31
Facilities
Library
Widen meeting room doors to accommodate
$
Management
wheelchairs at Central
$4'000
Recreation &
32
Municipal
Canada Games Aquatic
Deck scrubber
$
$20,000
Owned Facilities
Centre
Recreation &
33
Municipal
Canada Games Aquatic
Replace Exit Sign
$ -
$7,020
Owned Facilities
Centre
Recreation &
34
Municipal
Canada Games Aquatic
Replace AHU #2 to Heat Pump Technology
$
$600,000
Owned Facilities
Centre
Recreation &
35
Municipal
Canada Games Aquatic
Refurbish lift car
$
$28,350
Owned Facilities
Centre
Recreation &
36
Municipal
Canada Games Aquatic
Facility Capital Renewal
$
$50,000
Owned Facilities
Centre
Recreation &
37
Municipal
Canada Games Aquatic
Replace flow meters
$
$
Owned Facilities
Centre
38
Economic
Saint John Parking
Coin Wrapper- Existing one surpased life
Development
Commission
expectancy
$ -
$20,000
39
Economic
Saint Jahn Parking
Development
Commission
Electronic Chalking Machines
$ -
$40,000
40
Economic
Saint John Parking
Development
Commission
Pay and Display Parking Machines (5 Machines)
$ -
$80,000
Fleet
41
Man agement
Finance and Admin
Fleet Replacment
$ -
$500,000
2016 General Capital Budget Deferrals
42
Economic
Development
Industrial Parks
Development of Land
$ -
$100,000
43
Economic
Development
Waterfront Development
Boardwalk repairs /maintenance
$ -
$15,000
44
Economic
Development
Waterfront Development
Harbour Passage refurbishment /maintenance
$ -
$15,flOfl
45
Economic
Development
Waterfront Development
Design renderings - infill strategy project
$ -
$45,000
46
Facilities
Management
Harbour Station
Complete Phase 2 of LED Lighting Project
$ -
$40,000
47
Facilities
Management
Harbour Station
Replace Audio Routing Equipment
$ -
$25,000
48
Facilities
Management
Harbour Station
Replace Video Replay /Recording Equipment
$ -
$32,000
49
Facilities
Management
Harbour Station
Replace Wireless Beltpacks
$ -
$5,000
50
Facilities
Management
Harbour Station
Replace 1993 Chairs
$ -
$100,000
51
Facilities
Management
Lord Beaverbrook Rink
Exit Fire Doors and interior Doors Replacement
$ -
$50,000
52
Facilities
Management
City Market
City Market Renovation
$ -
$750,000
Facilities
53 Facilities Management Replace Windows -TIC West $ - $55,000
Management
Facilities
54 Facilities Management Hurley Arena Interior Renovation $ - $250,OOD
Management
Facilities Sustainable Energy Management Program on
55 Facilities Management $ - $45,000
Management City Owned Buildings
Facilities Hurley,Gorman and Belyea Arena- Building
56 Facilities Management $ - $10,000
Management Electrical Systems Assessment
57
Facilities Facilities Management Facility Management Capital Renewal of Management
$ - $240,000
Building Systems and Equipment
$1,885,001 $13,498,369
The City of Saint John
October 26, 2015
Members of the Finance Committee
Finance Chair and Members of Council:
RE: 2015 Year End Projections from August Results
BACKGROUND:
The purpose of this report is to present year end projections of the City's financial operations
for the year ended December 31, 2015 based on actual operating results as of August 31St for
the General and Water Operating Funds.
General Fund
2015 was a year of challenges for the budget with the snow fall early in the year. In April the
year end projection was showing a shortfall to be in the vicinity of $3.5 million. Service areas
were watching the budget closely and doing what they could to mitigate. In July of this year
the Commissioner of Finance went to Council with an update that the operating budget
shortfall was reduced to $2.8 million. In August of this year the City Manager asked Service
areas to do all they could to mitigate and reduce spending to bring the expenditures within
budget.
Please see attached a high level report on the results of these efforts. Service areas are cutting
discretionary spending, deferring all costs that can be deferred, casuals were laid off earlier,
some casual positions were not filled or vacancies were left vacant all in an effort to balance
the budget.
Finance has created a new format for Finance Committee review. The results are given with
best case, most likely and worst case scenarios. A change in format allows Committee, Council
and the public to understand what items are outside the control of service areas that might
impact the end result.
P.O. Box 1971 C.P. 1971
Saint John, NB Saint John, IV. -B.
Canada E2L 4L1 Canada E2L 4L.1
SAINT JOHN www.saintjohn.ca
Report to Finance Committee
2015 Year End Projections
Page 2
In the best case the City's General operating expenditures are back on budget. This was
accomplished through the support and effort of the service areas with a number of deferrals
and reductions. These reductions are not sustainable if the desire is for the service area to
continue to offer all the services identified and could actually increase costs in other areas in
the long term costs. These costs and reductions were substantial and it allowed the City to get
the operating costs in line with budget.
Some of the highlights of the changes are:
• Revenues have increased slightly with additional funding for Provincial Designated
Highways from the province and the Street Light conversion as well as some additional
revenue for Coast Guard, short term interest and dangerous buildings;
• Growth and Development have offset expenditures by $320,000 through vacancies and
deferrals;
• Public Safety reductions of $364,000 through less Holiday relief staffing and vacancies;
• Transportation reductions by $1.6 million through delays in purchases, deferrals of items
and staffing;
• Finance and Administrative has remained substantial on budget through less
discretionary to offset the overage of Fleet in winter operations;
• Strategic Service reductions of $240,000 through reduced discretionary and delays in
hiring and deferral of projects and
• Legislative reductions of $174,000 through the recording of employment costs of the
previous City Manager in 2014 versus the amounts budgeted in 2015 and the deferral of
staffing and discretionary costs.
The most likely scenario is a year -end shortfall of approximately $450,000. Some additional
costs are included in this scenario that has a higher probability of occurring by year end.
Included in these expenditures are:
• A new application for Heart and Lung (should be received in 2015) for $200,000;
• Contingency funding for unexpected expenses in Public Safety for $100,000;
• Contingency for salt purchase if winter comes early than planned for $100,000;
• Vacation accrual assuming 3,000 extra hours - $100,000
The last and worst case scenario projects a shortfall of approximately $1.25 million. This
includes the follo Mng additional amounts:
• Contingency for additional revenue shortfall - $75,000;
• Contingency for additional operating expenses - $50,000;
• Fleet overtime for winter preparation - $75,000;
• Fire arbitration - $300,000;
• Reduction in discount rate by .25% on actuarial valuation of post - employment benefits -
$340,000
Report to Finance Committee
2015 Year End Projections
Page 2
Saint John Water
Saint John Water is projecting a shortfall of just over $500,000. This is predominately from a
decrease in revenues for the meter accounts which is based on consumption. If consumption of
water is low, the revenue will also be low. There are some additional expenses in drinking,
industrial and wastewater which are offset from the lower fiscal charges through reduced
borrowing and interest rates.
The best and most likely scenarios are the same as there is a high probability that the revenues
and expenditures will not change. The worst case scenario is increased to a shortfall of
$875,000 to include some probability of additional decreases in consumption (which will
increase shortfall in revenues) and for some additional costs for the risk associated with a cold
winter which can cause some additional costs with water breaks and operations. A report
highlighting the scenarios is attached.
RECOMMENDATION:
It is recommended that this report be received and filed.
Respectfully submitted,
Cathy Graham, CPA, CGA
Comptroller
Kevin Fudge, CPA, CA
Commissioner of Finance and Administrath,e Service
City of Saint John
2015 Projected Results
REVENUE
SERVICES:
TOTAL SERVICE EXPENDITURES
General Fund Surplus (Deficit)
2015
2015
2015
2015
Approved
Best
Most Likely
Worst
Budget
Projection
Projection
Proiection
151,143,354 151,448,135 151,467,020 151,390,512
14, 319,433
14, 003, 738
14, 003,738
14,053, 738
52,307,664
51,943,740
52,043,740
52,343,740
38,912,404
41,444,673
41,544,673
41,544,673
10,053,368
10,060,294
10,097,294
10,134,294
4,803,954
4,653,041
4,653,041
4,653,041
2,915,852
2,473,992
2,473,992
2,473,992
27,830,679
26,795,846
27,095,846
27,435,846
151,143,354
151,375,324
151,912,324
152,639,324
72,811 - 446,304 - 1,248,812
27/10/2015
Saint John Water
2015 Projected Results
REVENUE
SERVICES:
Drinking Water
Industrial Water
Wastewater
Other Charges
TOTAL SERVICE EXPENDITURES
General Fund Surplus (Deficit)
2015
2015
2015
2015
Approved
Best
Most Likely
Worst
Budget
Projection
Projection
Projection
42,371,000 41,946,000 41,946,000 41,746,000
9,379,000
9,709,137
9,709,137
9,794,108
1,622, 000
1,418, 790
1,418, 790
1,418, 790
9,548,000
10, 024, 742
10, 024, 742
10, 094, 742
21,822,000
21,310,253
21,310,253
21,310,253
42,371,000
42,462,922
42,462,922
42,617,893
-
- 516,922
- 516,922
- 871,893
27110/2015
City of Saint John
Proposed 2016 BUDGET
2015
Approved
Budget
2016
Proposed
Budget
Service -Based Service -Based
TOTAL REVENUES FOR SERVICE AREAS
Property Taxes
Equalization Grant
PILT
Surplus 2nd previous yr.
TOTAL REVENUES
11,193, 693
11, 081, 556
118, 325, 922
118,325, 922
20,935,308
20,935,308
120,729
0
567,702
151,143, 354
150, 342, 786
Growth & ComMun ty Developm+ent Se' Mitigg f4,319,433 14,446,278
Tr ion & Eovironment Service 38,912,404 41, M,607
Finance and Administrative Services 10,DS3,368 10,464,N(l
Strategic Services 4,803,954 4,933,797
Total Expenditures
General Fund Surplus (.Deficit)
151,143,354 155,060,973
- (4,718,187)
27110/2015
REPORT TO COMMON COUNCIL
Your Worship and Members of Council,
SUBJECT: 2016 WATER & SEVVER UTILITY CAPITAL & OPERATING BUDGETS
SUBSECTION:
Attached to this narrative, are draft documents for Council's consideration. These
are
1) Proposed Water & Sewer Utility Operating Budget 2016;
2) Proposed by -law amendment which will set the rates for 2016 (includes
a 3 -year projection)
3) Proposed Water & Sewer Utility Capital Budget 2016.
It is anticipated that Council, having reviewed the documents and being satisfied
with the information contained therein, will give consideration to adopting the
recommendations set out at a subsequent Common Council meeting.
With respect to the proposed budgets, the following should be noted:
THE OPERATING BUDGET
The proposed 2016 Operating budget is essentially status quo in that the service
levels mirror very closely those contained in the 2015 budget. There are some
changes, however. The following is a listing of the more significant changes being
proposed:
M &C2015 XXX
November 9th, 2015
'r
His Worship Mayor Mel Norton
The City of Saint John
And Members of Common Council
Your Worship and Members of Council,
SUBJECT: 2016 WATER & SEVVER UTILITY CAPITAL & OPERATING BUDGETS
SUBSECTION:
Attached to this narrative, are draft documents for Council's consideration. These
are
1) Proposed Water & Sewer Utility Operating Budget 2016;
2) Proposed by -law amendment which will set the rates for 2016 (includes
a 3 -year projection)
3) Proposed Water & Sewer Utility Capital Budget 2016.
It is anticipated that Council, having reviewed the documents and being satisfied
with the information contained therein, will give consideration to adopting the
recommendations set out at a subsequent Common Council meeting.
With respect to the proposed budgets, the following should be noted:
THE OPERATING BUDGET
The proposed 2016 Operating budget is essentially status quo in that the service
levels mirror very closely those contained in the 2015 budget. There are some
changes, however. The following is a listing of the more significant changes being
proposed:
2016 Water & Sewer Utility Capital & Operating 5udgets Octo6cr 12", 2015
M &C2015_xxx pagez
Piro posed Approve F Variance % Increase
Wages & Benefits
Capital from Operating
Mechanical Components
Operating Supplies
Tipping Fees
Electricity
Professional Services
Description of Variances
I
2
Wages and Benefit:
$43,947,000 $42,371,000 $1,576,000
$681,000
$736,000
$225,000
$75,000
$60,000
$50,000
($250,000)
The increase in wages and benefits can be attributed to the following:
3.7%
• Temporary term positions to prepare for the design and construction of the
Safe, Clean Drinking Water Project that will commence in February 2016.
Two Construction Auditors and one Construction Engineer will be re-
assigned from the General Fund.
• Necessary increases associated with newly negotiated Local 18 Collective
Agreement
• Overtime was underfunded in past years, budget adjustment to reflect actual
experience
Capital from Operating
Aligning with Council's priority for sustainable infrastructure, the increased
investment in Capital from Operating continues the strategy introduced in the
2015 Budget to deliberately fund renewal capital out of the Operating Fund
while at the same time reserving funds for the Safe, Clean Drinking Water
Project. This has the effect of reducing the amount of borrowing required in
future years, which consequently reduces fiscal charges and pressure on water
rates charged to users. The strategy includes the elimination of the Utility Fleet
Replacement deficit over a period of 5 years.
2016 Water & Sewer Utihty Capital & Operating Budgets October 12th, 2015
M & C 2015 - xxx Fag. 5
3. Mechanical Components &-Qperating Su lies
With the recent commissioning of the Harbour Cleanup project, it is expected
that pump maintenance and repair will be necessary over the next few years as
the City monitors the integration of the new infrastructure with the wastewater
and storm water system.
4. Tipping Fees
Sludge removal cost stemming from a fully operational Eastern Wastewater
Treatment Plant.
5. Electricity
Estimated increase in electricity cost based on annual inflation and historical
consumption.
6. Professional Services
Professional services vary depending on annual projects and initiatives,
expected reduction in 2016.
The net result of these proposed changes is a recommended overall Operating
budget increase of $1,576,000. Absent the increased investment in Capital from
Operating, the increase in the Operating budget for 2016 is $840,000, or 1.98% year
over year.
Council, during the approval process, is required to set the water rates that will be
charged to users in the coming year. The rates must reflect and recover the
Operating and Capital costs of the Utility. It is nevertheless, vitally important to the
community of users, that the rates remain affordable. This is challenging given the
financial obligations facing the Utility in the next 5 years. However, prudent,
strategic spending, coupled with prudent debt management can ensure that our
water rates remain affordable. The flat rate being recommended for 2016 is $1224'.
This rate is consistent with forecasted rates of 2013, 2014 and 2015. It represents
an annual increase of $72 in 2016 or $6.00 per month.
THE CAPITAL BUDGET
As Council is aware, the continued investment in improvements and renewal of
existing infrastructure is fundamental to sustainable, acceptable service delivery.
The continued investment, endorsed by Council's actions, (Harbour Clean -up, Safe
1 Annual Rate for unmetered single family dwelling including both water and sanitary
sewerage
2016 Water & Sewer 0tility Capital & Operating Pjudgets
M & C 2013 --,oar
October 12th, 201 j
Page 4
Clean Drinking Water) comes with a commitment and a price tag. The continuing
(perpetual) investment must be managed such that rate payers receive excellent,
reliable service at an affordable cost. The attached proposed Capital budget for
2016 reflects that premise.
The recommended Capital budget for 2016 is $10.1 Million; $6.2 Million being the
Utility cost. The Operating and Capital budget as being presented for 2016 will not
result in any increased debt for the Utility.
The 2016 Budget continues the strategy of sustainability presented to Council in
2015; a long term focus on sustainable reinvestment in infrastructure balanced with
a targeted plan for long term debt reduction. The 2016 budget includes appropriate
funding to ensure all Utility renewal capital is funded out of the operating budget
and not through the issuance of long term debt. Furthermore, in 2015 Council
authorized the establishment of a capital reserve fund. Included in the 2016 Budget
is a recommended $2.3 million dollar investment in the capital asset reserve. This
investment will reduce the overall debt over the next 4 years, reduce debt service
pressure on the Operating Fund, and drive positive returns in the long term for all
ratepayers. The Operating budget will also continue to provide funding for debt
retirement, thereby reducing the overall debt and debt servicing costs.
The recommended 2016 Saint John Water Utility budget is attached.
RECOMMENDATIONS
It is recommended that Common Council reflect upon the attached documents and
make any and all inquiries and recommendations to staff, and receive and file this
report.
Respectfully Submitted
��R- �
Wm. Edwards, P. Eng.
Commissioner
Saint John Water
Attachments:
Report, including adjustments Capital Budget
Operating Budget Cost Tables
By -Iaw — Saint John Water SBB Documents
Jeff Trail
City Manager
Appendix "A"
Saint John Water - Expenditure Budget
Operating Expenditures
2015
""
2016
Budget
20V
Budget
2018 2019
Drinking Water
Watershed Management
251,000
262,000
267,000
273,000 279,000
Water Treatment
2,336,000
2,451,000
2,742,000
4,676,000 9,167,000
Water Pumping & Storage
1,180,000
1,158,000
1,183,000
1,211,000 1,245,000
Transmission & Distribution
4,872,000
5,172,000
5,240,000
5,343,000 5,476,000
Customer Metering
740,000
716,000
732,000
749,000 771,000
Industrial Water
Watershed Management
475,000
487,000
554,000
567,000 582,000
Water Pumping & Transmission
1,013,000
1,000,000
1,195,000
1,227,000 1,252,000
Customer Metering
134,000
147,000
149,000
153,000 156,000
Wastewater
Wastewater Pumping
2,436,000
2,821,000
2,875,000
2,935,000 2,994,000
Wastewater Collection
2,890,000
2,906,000
2,966,000
3,032,000 3,093,000
Wastewater Treatment
4,222,000
4,405,000
4,487,000
4,580,000 4,672,000
Infrastructure Management
Municipal Engineering
1,357,000
1,169,000
1,196,000
1,225,000 1,250,000
Other Internal Charges
614,000
650,000
665,000
675,0001 685,000
Net Pension Costs
1,413,000
1,410,000
1,402,000
1,420,0001 1,452,000
Fiscal Charges
Debt Servicing
7,855,000
7,874,000
8,235,000
9,170,000 10,401,000
Capital from Operating
10,583,000
11,319,000
11,985,000
10,831,000_ 5.524.000
Total Fiscal Charges
+ ++
+ ++
+ j, a + o+
I e, + + +,
Total Expenditures
t +
,1,-"
_ IT, r
Appendix "B"
Saint John Water - Revenue Budget 2016
Revenues
Flat Rate Accounts
2015
Piropos6d
18,794,000
2016
N11(, N11(mk
19,759,000
0
Clutlook
20,924,000
r
Oullook
22,036,000
.
Outlook
22,591,000
Metered Accounts
19,092,000
19,213,000
20,094,000
20,935,000
21,363,000
Fire Protection Levy
2,500,000
2,400,000
2,400,000
2,700,000
3,000,000
Storm Sewer Levy
975,000
995,000
985,000
972,000
958,000
Other Revenues
450,0001
566,000 1
592,000
673,000
704,000
Previous Year's Surplusl
Total Revenues
560,000
1,014,000
878,000
751,000
r. lit
383,000
F9,
Key Metrics:
Flat Rate - Water & Sewerage
1,152
1,224
1,296
1,364
1,399
Meter Rates:
Block 1
1.3005
1.3824
1.4633
1.5404
1.5789
Block 2
0.8281
0.8803
0.9318
0.9809
1.0054
Block 3
0.2922
0.3106
0.3288
0.3461
0.3548
Debt Service Ratio
18.54%
17.92%1
17.95%
19.08%
21.23%
Appendix "C"
Proposed 2015 Changes
By -Law Number M -16, A By -Law Respecting Water and Sewerage
(Water and Sewerage Utility Fund)
A BY -LAW TO AMEND
UN ARRETE POUR MODIFIER
A BY -LAW RESPECTING WATER AND
ARRETE CONCERNANT LES RESEAUX D'EAU ET
SEWERAGE
DTGOUTS
Be it enacted by Common Council of the City
Le conseil communal de The City of Saint John
of Saint John, as follows:
edicte :
A by -law of the City of Saint John entitled "A
Par les presentes,l'arrete de The City of Saint
By -law Respecting Water and Sewerage"
John intituM « Arrete concernant les reseaux
enacted on the 7th day of June, A.D. 2004, is
d'eau et d'egouts », edicte le 7 juin 2004, est
hereby amended as follows:
modifie comme suit:
1. Schedules "A" and "B" are repealed and
1. Les annexes «A o et «B » sont abrogees et
the following are substituted therefor.
sont remplacees par celles qui iigurent aux
presentes.
Mayor or the member of the Council who
Maire ou membre du conseiI qui presidait la
presided at the meeting at which it was
reunion a laquelle 1'arrete a ete edicte
enacted; and/
Common Clerk
Greffiere communale
First Reading
Premiere lecture
Second Reading
Deuxieme lecture
Third Reading
Troisieme lecture
A BY-LAW RESPECTING WATER AND SEWERAGE SCHEDULE "A"
ARRETE CON CERNANT LES RESEAUX D'EAU ET D'EGOUTS ANNEXE CC A 77
Effective January 19t, 2016/ En vigueur le 1 er janvier 2016
A BY -LAW RESPECTING WATER AND SEWERAGE SCHEDULE "B"
Effective January 1s, 2016
15mm 216.36
r SERVICE CHARGE
c
18.03
36.06
20mm
264.84
22.07
44.14
25mm
361.68
30.14
60.28
40mm
475.56
39.63
79.26
50mm
948.72
79.06
158.12
75mm
1,971.48
164.29
328.58
100mm
3,428.52
285.71
571.42
150mm
5,388.24
449.02
898.04
200mm
7,742.40
645.20
1,290.40
250mm & up
10,485.96
873.83
1,747.66
ARRETE CONCERNANT LES RESEAUX D'EAU ET D'EGOUTS ANNEXE CC B 99
En vigueur I- janvier 2016
Pour les 50 premiers m3
CLIENTS AVFC 4
Dimension bimensuel
F
15mm 216.36 18.03 36.06
20mm
264.84
22.07
44.14
25mm
361.68
30.14
60.28
40mm
475.56
39.63
79.26
50mm
948.72
79.06
158.12
75mm
1,971.48
164.29
328.58
100mm
3,428.52
285.71
571.42
150mm
5,388.24
449.02
898.04
200mm
7,742.40
645.20
1,290.40
250mm et plus
10,485.96
873.83
1,747.66
Pour les 50 premiers m3
1,3824 Pour les 100 premiers m3
1,3824
Pour les 124 950 m3
suivants
0,8803 Pour les 249 900 m3
suivants
0,8803
Pour toute consommation
au- dela de 125 000 m3
0,3106 Pour toute consommation
au -dela de 250 000 m3
0,3106
Renversement
0,1100 Renversement
0,1100
PFOI)osed Program Summary For - 2016
Category No. of Other Utility Total
Projects Share Share
Infrastructure Renewal - Sanitary 14 $0 $2,700,000 $2,700,000
Infrastructure Renewal - Water 18 $1,355,000 $3,385,000 $4,740,000
Safe, Clean Drinking Water 1 $2,500,000 $65,000 $2,565,000
Watershed Protection 1 $0 $50,000 $50,000
TOTALS: 34 $3,855,000 $6,200,000 $10,055,000
Summary of Capital Costs_(Utiiity Share)
Safe, Clean Drinking
Water Watershed Protection
1.0%
D.8%
Infrastructure Renewal -
Sanitary
43.5%
Infrastructure Renewal -
Water
54.6%
Page 1 of 7
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS i Lq in a t wntetKv pro,,,rzm HcAing cf prcpn, ed L -pital projecis.
W&S: WATER AND SEWER RELATED PROJECTS This ii£` has not b[rpn tpprivett by CGrnrnon C[sttncil.
C' ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR P,ir rity a ,--3ignmentS aie -,uUlect fo chan5e ?t L riy timg,
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Project Location Description Other Utility
Share Share
City Line
Fart Dufferin Road to Existing
Design services to connect sanitary sewers from
0 50,000
Sanitary Sewer
four houses at the end of City Line and direct
flows to the nearest sanitary sewer.
City Road
City Road Area
Design services for the renewal of existing
0 50,000
sanitary sewer behind city road bakery.
CIyde Street
City Road to Forest Street
Design services to renew approx. 142m of
0 25,000
timber sewer with 900mm sanitary sewer,
watennain, and street services.
Currie Avenue
Visart Street to Pugsley Avenue
Design services for renewal of 165m of 300mm
0 50,000
concrete sanitary sewer and 165m of 150mm
C1 watermain.
Exmouth Street
Richmond Street Lo Brunswick
Renew approx. 300 m of 225 mm T.C. and ?00
0 310,000
Drive
mm T.C. sanitary sewer with new 200mrn ,
including design and construction management
sen ices.
Golding Street
Waterloo Street to Bayard Street
Renew approx. 114 m of 225 mm T.C. and 300
0 110,000
mm T.C. sanitary sewer with new 300mm,
including design and construction management
services.
Lancaster Lagoon Solids
Lancaster Lagoon
Design services to upgrade the solids
0 100,000
Management
management of the lancaster lagoon.
Newman Street
Albert Street to Rotary Court
Installation of approx. 135m of 200mm
0 250,000
diameter sanitary sewer, including construction
management services.
Paddock Street
Civic 39 Paddock Street to
Renew approx. 120m of 300mm, and 3 75m
0 145,000
Coburg Street
T.C. sanitary sewers, including design and
construction management services
Princess Street
Charlode Street to Sydney Street
Renew approx. 1 IOm of 300mm T.C. (18 70)
0 125,000
sanitary sewer, including design and
construction management services
Ready Street
Main Street to Catherwood
Renewal of approx. 300m of existing 225 T.C.
0 475,000
Street
sanitary sewer, including construction
management sen ices.
Tilley Avenue
Tilley Avenue to Marsh Street
Design services for new 200mm sanitary sewer
0 100,000
to separate flow to LS # 6.
University Avenue
Royal Parka ay to Varsity
Cured in place structural lining of approx.
0 850,000
Street - Phase 2
600m of existing 375mm sanitar; sewer,
including construction management services.
Victoria Street
Durham Street to Civic # 179
Replacement of 40m of 225mm T.C. Sanitary
0 60,000
Victoria Street
sewer with new 200mm sanitary sewer and 2
new manholes including design and
construction management services.
i 3 �
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w &s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
C-*': PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time.
`: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitary
Project Location Description Other Utility
Share Share
TOTAL: L0 $2,700,000
Page of 7
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a *_t ntati:•c vru tram listing of nroposed oap tsj projetAs.
w&s: WATER AND SEWER RELATED PROJECTS Thu; list has not bf.ert approved by Ccmrtmn Cap }ncil.
C ": PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Pitority avogainetit. , are suhiect. to Ci��3rtc; ;;= 3t W iiy time.
': PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Project Location Description Other Utility
Share Share
Bulk Water dispensing
West Side
Installation of new bulk water dispensing
0
50,000
Station
station, including design and construction
management services.
Exmouth Street
Richmond Street to Brunswick
Renew approx. 318m of 200mm C.I. with new
0
350,000
Drive
200rnm watennain including design and
construction management services.
Golding Street
Waterloo Street to Bayard Street
Renew approx. 70m of 150mm C.1. with new
0
120,000
200mm watermain, including design and
construction management services.
Loch Lomond Road
Frnm McNamara Drive 85m East Design services to install approx. 85m of
0
45,000
300mm watermain on Loch Lomond Road to
loop the existing 300mm supply line to the
Lakewood tank from the 250mm line at
McNamara Drive.
McAllister Dncc
Westmorland Road to Mountain
Design services to renew approx. 1141m of
0
900,000
Vie,,% Dri-e
250mm and 300mm C.I. watennain ,vith new
300mm, and construct the first 500m from
Westmorland Road up the hill, including
design and construction management services.
McLellan Street
Pokiok Road to Highland Rcad
Design services for extending the watennain
0
25,000
52m for looping and renewal of sanitary sewer.
Musquash Water
Musquash Water Pumping
Design services for upgrades and refurbishment
0
200,000
Pumping Station
Station
of the Musquash Water Pumping Station,
Newman Street
Albert Street to Rotary Court
Installation of approx. 170m of 200mm
0
365,000
diameter watermain, including construction
management services.
Paddock Street
Civic 39 Paddock Street to
Renew approx. 120m of 200mtn watennain
0
135,000
Coburg Street
(1949), including design and construction
management services
Pokiok Road
McLellan Street to Dead End
Design Services to renew. approx. 90m of
0
25,000
50mm brass watermain.
Princess Street
Charlotte Street to Sydney Street
Renew approx. 130m of 250mm C.I. (1912)
0
195,000
watermain, including design and construction
management services
Ready Street
Main Street to Catherwood
Renewal of approx. 300m of existing 150mm
0
545,000
Street
C.I. watermain, including construction
management services
SCADA System
Various Locations
Design of an independent redundant link for
0
50,000
SCADA communications.
Victoria Street
Durham Street to Civic # 179
Replacement of 70m of 150mm C.I. water main
0
100,000
Victoria Street
with 200mm PVC including hydrant, including
design and construction management services.
,a
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
wi£s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
C - * *: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time.
*: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Water
Project
Location
Description
Other
Share
Utility
Share
Water Treatment
Spruce Lake Water Pumping /
Design services for the construction of a new
0
100,000
Administration,' Control
Treatment Facility
Administration r Control facility associated
Facility
with the new Groundwater system.
Water Use Efficiency
Various Locations
Purchase and Install water meters in various
0
80,000
locations.
Waterloo Street
Haymarket Square to Castle
Design services for renewal of 355m of 300mm
0
100,000
Street
T.C. sanitary sewer and 355m of 300mm C.I.
watennain.
Watermain Cleaning and
Various locations
Cleaning and lining of existing unlined C.1.
1,355,000
0
Lining Phase 12
watermains to improve pressure, water quality,
and fire flows. Project to be handed under
G.T.F.
TOTAL: $1,355,000 $3,385,000
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY HIGHWAYS
RDH: REGIONALLY DESIGNA TED HIGH WAYS Thin i-, a tri -1atiw nrGryY,-,m Hating aF r 7' SuEl capita: ym- £GS.
w &s: WATER AND SEWER RELATED PROJECTS This list Nis not boon approved hV i'OMIr:Or, C'oumil.
C - "; PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignment: arc 'SL LJoct to charge at any Time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Project Location Description Other Utility
Share Share
Sate, Clean Drinking TBD Safe, Clean Drinking Water Program envelope 2,500,000 65,000
Water Program for 2016. Details of program for 2016 to be
established and approved by Common Council.
TOTAL: $2,500,000 $65,000
Rage 6 of 7
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w &s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
C-:**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time.
*: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Watershed Protection
Project Location Description Other Utility
Share Share
Watersheds Loch Lomond Watershed Land acquisition for watershed protection (as 0 50,000
required)
TOTAL: $0 $50,000
Page 7 of 7
BUDGET SCHEDULE
1. Finance Committee Meeting - October 28, 2015
2. Senior Leadership Meeting - October 29, 2015
3. Utility Operating, Utility Capital and General Capital Budgets Council
(Receive & File) - November 9, 2015
4. Finance Committee Meeting - Review Service Options - November 12, 2015
5. Special Meeting of Council to Approve Utility Operating, Capital and General
Capital - November 16, 2015
6. Draft Package Report Submission Date to Council - November 18, 2015
7. Council Meeting - November 23, 2015
8. Public Feedback - Website Posting November 24, 2015
9. Opportunity for any Extra Special Council Meetings - November 24 - 30, 2015
10. Final Report Submission Date -December 8, 2015
11. Council Date to Approve General Operating Budget - December 14, 2015