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2015-07-20_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, July 20, 2015 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffi&re communale au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Employment Matter 10.2(4)0) 1.3 Employment Matter 10.2(4)0) 1.4 Financial Matter 10.2(4)(c) 1.5 Land Matter 10.2(4)(d) 1.6 Legal Matter 10.2(4)(b,f,g,j) 1.7 Financial Matter 10.2(4)(c) 1.8 Legal Matter 10.2(4)(f,g) Regular Meeting 1. Call to Order — Prayer 2. Approval of Minutes 2.1 Minutes of June 22, 2015 2.2 Minutes of July 6, 2015 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Canadian Peacekeeping Veterans Association — Request for Proclamation (Recommendation: Approve and Draft Proclamation for the August 3, 2015 Council Meeting) 5.2 Saint John Canada Day Committee Letter re 2015 Canada Day Celebrations (Recommendation: Receive for Information) 5.3 Carleton -Kirk Lodge — Request for Reimbursement of Building Permit Fee (Recommendation: Refer to City Manager) 5.4 Tenders for Sodium Hypochlorite NaOCI — 2015- 681002T and Chlorine Gas 2015- 681003T (Recommendation in Report) 5.5 Agreement with 630794 NB Inc. to Connect Sanitary Sewer Lateral to City Infrastructure (Recommendation in Report) 5.6 Public Information Session — Belleview Avenue — Watermain, Sanitary, Storm and Street Reconstruction (Recommendation: Receive for Information) 5.7 Easement Acquisition for New Pedestrian Crossing Equipment Civic No. 113 Bayside Drive (668892 NB Ltd.) PID 55177117 (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 9. Public Hearings — 6:30 pm 9.1 Proposed Street Closing — Clovelly Drive 10. Consideration of By -laws 10.1 Third Reading —Zoning ByLaw Amendment — 27 Cliff Street 11. Submissions by Council Members 11.1 Cedarwood Drive Sidewalk and Curb (Councillor MacKenzie) 11.2 Train Whistle Cessation (Councillor Lowe) 11.3 Reversing Falls Trails (Councillor McAlary) 11.4 Canada Day 2017 (Councillor Strowbridge) 12. Business Matters — Municipal Officers 12.1 H. Sauerteig concern on Liaison Plans of Local Pipeline Companies to Secure the Participation of First Responders in Emergencies l 2.2 2014 Annual Report 12.3 Capital Financing 12.4 Water and Sewerage Accounts Receivable 12.5 Winter On- Street Parking Regulations 12.6 Winter Management Plan — Priority 3 and 4 Streets 12.7 Contract No. 2015 -03 — Water Main Cleaning and Lining — Phase II 12.8 Contract No. 2015 -14 — Retaining Wall Replacement — Wright Street 13. Committee Reports 13.1 P.R.O. Kids 2014 Annual Report 13.2 2014 Audited Financial Statements Saint John Transit Commission and Saint John Parking Commission 13.3 Saint John Board of Police Commissioners — Saint John Police Force — 2015 Operating Budget April Financial Results 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 L. Harlow Letter re University Painters Signage 15.2 P. Groody Letter re Bad Deals and Worse 15.3 Canadian Association of Fringe Festivals — Request to Reinstate Funding 15.4 Peter Buckland Letter re Funding to the Arts 16. Supplemental Agenda 16.1 Contract No. 2015 -20: Westgate Park Storm Drainage Channel Upgrades 16.2 2015 Fleet Replacement — Tender Awards — Phase I 16.3 Contract No. 2015 -19: Golden Grove Road Water Pumping Station Upgrades 16.4 Presentation — Saint John Theatre Company (Mayor Norton) 16.5 Emera Marathon by the Sea — Request to Present 17. Committee of the Whole 17.1 City Manager Employment Agreement between the City of Saint John and Mr. Jeff Trail 17.2 Sale of "To Be" Closed Portion of Clovelly Drive 17.3 Settlement Small Claims Court Action — Ms. N.T. (Employee No. 3779) 17.4 Lily Lake Trail Lighting - Donation from Saint John Energy 17.5 The City of Saint John and C.U.P.E. Local 18 — Decision of the Court of Appeal and Next Steps 18. Adjournment The City of Saint John Seance du conseil communal Le lundi 20 juillet 2015 18 h Salle du conseil Comit6 pWnier 1. Ouverture de la s6ance Si vous souhaitez obtenir des services en franrais pour une reunion du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalit6 ou en partie, peut faire Pobjet d'une discussion en priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le conseil ou le comit6 prendra une ou des decisions a cet egard au cours de la s6ance publique : 16 h 30 — Salle de conf6rence, 8e 6tage, h6tel de ville 1.9 Approbation du proc6s- verbal — paragraphe 10.2(4) 1.10 Question relative a 1'emploi — alinea 10.2(4)j) 1.11 Question relative a 1'emploi — alinea 10.2(4)j) 1.12 Question fnanci&e — alinea 10.2(4)c) 1.13 Question relative aux biens -fonds — alinea 10.2(4)d) 1.14 Question juridique — alin&as 10.2(4)b), j), 9), j) 1.15 Question financiere — alinea 10.2(4)c) 1.16 Question juridique — alin6as 10.2(4)j), g) Seance ordinaire 1. Ouverture de la s6ance, suivie de la priere 2. Approbation du proces- verbal 2.1 Proces- verbal de la s6ance tenue le 22 juin 2015 2.2 Proces- verbal de la seance tenue le 6 juillet 2015 3. Adoption de Pordre du jour 4. Divulgations de conflits d'in*rets 5. Questions soumises a Papprobation du conseil 5.1 Association canadienne des v6t6rans pour le maintien de la paix — Demande de proclamation (recommandation : approuver la demande et pr6parer une &bauche de proclamation pour la r6union du conseil qui aura lieu le 3 aout 2015) 5.2 Lettre du comit& d'organisation de la fete du Canada a Saint John concernant les c616brations de la f6te du Canada en 2015 (recommandation : accepter a titre informatif) 5.3 Carleton -Kirk Lodge — Demande de remboursement des droits de permis de construction (recommandation : transmettre au directeur g6n6ral) 5.4 Soumissions relatives a 1'hypochlorite de sodium NaOCI — 2015- 681002T et chlore gazeux 2015- 681003T (recommandation figurant au rapport) 5.5 Entente avec 630794 NB Inc. pour relier Ngout sanitaire lat&ral a 1'infrastructure municipale (recommandation figurant au rapport) 5.6 S6ance d'information publique — Avenue Belleview — Conduite d'eau principale, 6gouts sanitaires et pluviaux, et travaux de r6fection de la rue (recommandation : accepter a titre informatif) 5.7 Acquisition d'une servitude pour le nouvel 6quipement pour passage pi6ton au num6ro de voirie 113, promenade Bayside (668892 NB Ltd.), NID 55177117 ( recommandation figurant au rapport) 6. Commentaires present6s par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques —18 h 30 9.1 Projet de fermeture de rue — Promenade Clovelly 10. Etude des arretes municipaux 10.1 Troisi&me lecture de la modification de 1'Arret6 de zonage visant le 27, rue Cliff 11. Interventions des membres du conseil 11.1 Trottoir et bordure de la promenade Cedarwood (conseiller MacKenzie) 11.2 Arret du sifflement des trains (conseiller Lowe) 11.3 Sentiers des Chutes r6versibles (conseillere McAlary) 11.4 Fete du Canada en 2017 (conseiller Strowbridge) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Lettre reque de H. Sauerteig au sujet des plans de liaison des soci6t6s de pipelines pour garantir la participation des premiers intervenants dans les situations d'urgence 12.2 Rapport annuel de 2014 12.3 Financement d'immobilisations 12.4 R6seau d'aqueduc et d'6gouts — Comptes d6biteurs 12.5 R&glement relatif au stationnement sur rue en hiver 12.6 Plan de gestion hivernal — Rues de priorit6 3 et 4 12.7 Contrat ri 2015 -03 relatif a la phase II du nettoyage et du rev6tement de la conduite d'eau principale 12.8 Contrat ri 2015 -14 relatif au remplacement du mur de sout6nement de la rue Wright 13. Rapports deposes par les comites 13.1 Rapport annuel de 2014 pr&sent6 par P.R.O. Jeunesse 13.2 Etats financiers v6rifies de 2014 de la Commission des transports de Saint John et de la Commission sur le stationnement de Saint John 13.3 Bureau des commissaires de la police de Saint John relativement — Budget de fonctionnement de 2015 du Service de police de Saint John — Bilan financier jusqu'au mois d'avril 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 15.1 Lettre de L. Harlow au sujet des affiches University Painters 15.2 Lettre de P. Groody au sujet des mauvaises affaires et des affaires catastrophiques 15.3 Association canadienne des festivals Fringe — Demande de r6tablissement du financement 15.4 Lettre de Peter Buckland concernant le financement des arts 16.Ordre du jour supplementaire 16.1 Contrat ri 2015-20: Canal d'acheminement des eaux pluviales du parc Westgate 16.2 Renouvellement du parc de v&hicules de 2015 — Adjudication des contrats, Phase I 16.3 Contrat ri 2015 -19 : Am6liorations au poste de pompage de 1'eau du chemin Golden Grove 16.4 Pr6sentation — Compagnie th6atrale de Saint John (maire Norton) 16.5 Marathon pr &s de la mer Emera — Demande de pr6sentation 17. Comite pWnier 17.1 Directeur g&n&ral — Contrat de travail entre The City of Saint John et M. Jeff Trail 17.2 Vente d'un trongon de la promenade Clovelly qui sera fen-n& a la circulation 17.3 Proc6dure de reglement devant la Cour des petites cr6ances — Mme N.T. (num6ro d'employ6 3779) 17.4 Eclairage du sentier du lac Lily — Don de Saint John Energy 17.5 The City of Saint John et la section locale 18 du SCFP— Jugement de la Cour d'appel et prochaines &tapes 18. Levee de la seance 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — JUNE 22, 2015 - 5:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - P. Woods, City Manager; W. Edwards, Commissioner of Transportation and Environment Services; S. Brittain, Solicitor; C. Graham, Comptroller; J. Hamilton, Commissioner of Growth and Community Development; A. Poffenroth, Deputy Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Stategic Services; J. Armstrong, Deputy Fire Chief; P. Ouellette, Executive Director; Insp. David Parks and Sgt. Rick Caswell, Sgt. -at -Arms; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the minutes of the meeting of Common Council, held on June 1, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the agenda of this meeting be approved with the addition of items 12.4 Development Incentive Program; 12.6 Map Attachments Play SJ; 16.1 Tentative Agreement between the City of Saint John and Cupe Local 18; 16.2 Contract 2015 -17: Jean Street Watermain, Sanitary, Storm and Street Reconstruction; 16.3 Update — Request to Conduct a Surface Remote Sensing Survey of City Land at Vulcan Street; 16.4 Wright Street Retaining Wall Replacement Agreement; 16.4 Replacement for Enterprise Resource Planning System; 16.6 Initiate Stop -Up and Close portion of Clovelly Drive; 16.7 Uptown Saint John — Winter On- Street Parking Regulations; 17.1 Acting City Manager; 17.2 Proposed New Procedure for Right to Information and Protection of Privacy Act (RTIPPA) Requests; 17.3 Memorandum of Understanding (MOU) with Saint John Energy of Light Emitting Diode (LED)Conversion; and 17.4 Appointments to a Committee. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest Councillor Norton declared a conflict with item 15.1; Councillor Fullerton declared a conflict with item 11.3; Councillor Lowe declared a conflict with item 12.5; and Mayor Norton declared a conflict with item 10.1. 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report, Winter On- Street Parking Regulations — Request to Present, the Common Clerk be directed to schedule this presentation at Council's July 20, 2015 meeting. 5.2 That the submitted report M &C 2015 -117: Pole Garbage Baskets be received for information. I 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 5.3 That as recommended by the City Manager in the submitted report, M &C 2015- 122: Contract No. 2015 -10: Lower Cove Loop - Sewer Renewal, the contract be awarded to the low Tenderer, Terraex Inc., at the tendered price of $1,023,133.08 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.4 That as recommended by the City Manager in the submitted report, Lease Renewal with Province for Fort Latour Site - Harbour Passage: 1. The City renew the lease with The Province of New Brunswick dated October 2, 2003 for a further 10 -year term commencing on February 1 st, 2013; and, 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. 5.5 That as recommended by the City Manager in the submitted report, M &C 2015- 109: Acquisition of Easement for Municipal Services - Through Portion of PlD Number 55054522 off Loch Lomond Road: 1. The City of Saint John acquire from Olsens Meat & Produce Ltd., an Easement for Municipal Services in and through the lands bearing PID # 55054522 for $1.00 (+ HST if applicable) upon the terms and conditions contained in the Agreement of Purchase and Sale attached to M &C 2015 -109; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for in each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 8.1 2017 ECMA Presentation Chuck Teed updated Council on the 2017 ECMA proposal offering the City to consider hosting the event in Saint John. Should the City want to pursue hosting the ECMA 2017 awards, the ECMA is seeking a financial contribution from the City of Saint John in the amount of $125,000. On motion Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that the Procedural By -law provision 10.7 concerning Delegations / Presentations - finalization of matters be suspended. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the City of Saint John commit to sponsoring the event and that the Mayor write a letter to the ECMA indicating the City of Saint John's interest in hosting the ECMA event in 2017. Question being taken, the motion was carried. 9. Public Hearings 6:30 P.M. 10. Consideration of By -laws 3 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 (Mayor Norton withdrew from the meeting) 10.1 Third Reading Municipal Plan Amendment — 170 Ashburn Lake Road 10.1.1 Third Reading Zoning ByLaw Amendment — 170 Ashburn Lake Road 10.1.2 Section 39 Conditions — 170 Ashburn Lake Road On motion of Councillor Merrithew Seconded by Councillor McAlary RESOLVED that the by -law entitled, "By -Law Number C.P. 106 -10 A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also identified as being PID Numbers 00305128, 00298422, 00297333 and 00298182, from Rural Resource Area (outside of the Primary Development Area) and Employment Area and Urban Reserve (within the Primary Development Area) to Rural Resource Area (outside of the Primary Development Area) and Employment Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land from Rural Resource (outside of the Primary Development Area) and Heavy Industrial and Urban Reserve (within the Primary Development Area) to Rural Resource (outside of the Primary Development Area) and Heavy Industrial (within the Primary Development Area) classification, be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 106 -10 A Law to Amend the Municipal Plan By- Law ", was read in its entirety. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 106 -10 A Law to Amend the Municipal Plan By -Law" amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also identified as being PID Numbers 00305128, 00298422, 00297333 and 00298182, from Rural Resource Area (outside of the Primary Development Area) and Employment Area and Urban Reserve (within the Primary Development Area) to Rural Resource Area (outside of the Primary Development Area) and Employment Area (within the Primary Development Area) classification; and amending Schedule B — Future Land Use, by redesignating the same parcel of land from Rural Resource (outside of the Primary Development Area) and Heavy Industrial and Urban Reserve (within the Primary Development Area) to Rural Resource (outside of the Primary Development Area) and Heavy Industrial (within the Primary Development Area) classification, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 106 -10 A Law to Amend the Municipal Plan By- Law." On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -8 A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also identified as PID numbers 00305128, 00298422, 00297333 and 00298182, from Rural (RU), Future Development (FD), Medium Industrial (IM) and Heavy Industrial (IH) to Pit and Quarry (PQ) and Heavy Industrial (IH), be read. Question being taken, the motion was carried. The by -law entitled, "By -Law Number C.P. 111 -8 A Law to Amend the Zoning By -Law of The City of Saint John ", was read in its entirety. On motion of Councillor Farren Seconded by Councillor McAlary 11 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 RESOLVED that, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 30 hectares, located at 170 Ashburn Lake Road, also identified as PID Number 00305128 and a portion of PID No. 00298422, shall be subject to the following conditions: a. That the rezoning of the subject site to Heavy Industrial (IH) be limited to the following uses: i. A concrete plant ii. Asphalt plant iii. Medium industrial use iv. General contractor service v. Scrap or salvage yard vi. Service and repair, industrial vii. The existing non - conforming quarry operation, subject to the requirements of Section 12.4 of the Zoning By -law. That prior to establishing a concrete plant or asphalt plant on the subject site, the applicant must submit a site plan illustrating the location of the proposed plant, the placement of all site equipment, landscaping, storage and buildings, subject to the Development Officer prior to the issuance of a building permit. C. All required site improvements on the approved site plan shall be completed within one year of the approval of the building permit for the use. d. That the proposed stormwater pond be constructed, as generally illustrated on the applicant's Stormwater Plan, within one year of the rezoning of the subject site, to the satisfaction of the City's Chief Engineer or his designate. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "By -Law Number C.P. 111 -8 A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 70 hectares, located at 170 Ashburn Lake Road, also identified as PID numbers 00305128, 00298422, 00297333 and 00298182, from Rural (RU), Future Development (FD), Medium Industrial (IM) and Heavy Industrial (IH) to Pit and Quarry (PQ) and Heavy Industrial (IH), be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number C.P. 111 -8 A Law to Amend the Zoning By -Law of The City of Saint John ". (Mayor Norton re- entered the meeting) 11. Submissions by Council Members 11.1 City Owned Heritage Properties (Councillor Farren) On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that either the City Manager's office or the Heritage Board provide to Council a history behind the reasoning of why /how /when the heritage buildings and properties that the City owns do not come under the protection of our own Cities Heritage Board. I would also like an opinion of why these City owned historic buildings /properties should or should not come under the review of the Heritage Board. Question being taken, the motion was defeated with Deputy Mayor Rinehart and Councillors Norton, Lowe, McAlary, Strowbridge and Fullerton voting nay. 11.2 Economic Agency Review Presentation (Mayor Norton) On motion of Councillor Merrithew 5 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 Seconded by Deputy Mayor Rinehart RESOLVED that the City Manager schedule a presentation from Conrod Strategic Business Consulting to hear about the Saint John Economic Development Agency Review. Question being taken, the motion was carried. (Councillor Fullerton withdrew from the meeting) 11.3 LNG Tax Consession (Councillors McAlary and Lowe) On motion of Councillor Lowe Seconded by Councillor McAlary RESOLVED that in light of recent media reporting that Irving interests had secured, prior to the Legislature's enacting the LNG Tax Concession Legislation, arrangements respecting the lease and operation of the LNG facility which effectively guaranteed them a very substantial annual revenue, that the City Manager be directed to examine the documentation identified by the media together with any other available relevant documentation or information for the purpose of confirming whether that was the case and if so, whether Common Council or the Legislature had been so advised prior to the adoption of the legislation in question, and that the timeframe for reporting back to Council be completed within 60 days. Question being taken, the motion was carried. (Councillor Fullerton re- entered the meeting) 12. Business Matters - Municipal Officers 12.1 Demolition of a Structurally Unsound Building at 31 Whitebone Way On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report, Demolition of a Structurally Unsound, Dangerous, and Abandoned Building at 31 Whitebone Way, Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By -law, to arrange for the demolition of the building at 31 Whitebone Way, PID #55161350 and cleanup of the premise; and that all work will be carried out in accordance with the applicable City purchasing policies. Question being taken, the motion was carried. 12.2 Demolition of the Open, Vacant, Dilapidated and Structurally Unsound Buildings at 26 -28 Victoria Lane On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report, Demolition of the Open, Vacant, Dilapidated and Structurally Unsound Buildings at 26 -28 Victoria Lane, Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By -law, to arrange for the demolition of the building at 26 -28 Victoria Lane (PID# 55180376), in accordance with the applicable City purchasing policies. Question being taken, the motion was carried. 12.3 ServiceSJ - Customer Focused Service Policy and Implementation Strategy On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that as recommended by the City Manager in the submitted report, ServiceSJ - Customer Focused Service Policy and Implementation Strategy Common Council: X 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 1. Adopt ServiceSJ, the proposed customer service policy and supporting code of conduct; 2. Support City staff in implementing the proposed implementation strategy required for meaningful and successful change in the long -term; and 3. Direct the City's ABCs to engage with City staff to align ServiceSJ with their strategic directions and delivery of service. Question being taken, the motion was carried. 12.4 Recommended Development Incentives Program On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -123: Recommended Development Incentives Programs Common Council: 1. Endorse the recommended principles and suite of development incentives in the submitted report as a basis for the design of new urban development incentives program for the City; 2. Direct funding in the 2015 capital budget for development incentives as follows: a. Increase funding for the existing Heritage Conservation Grant Program by $30,000 to satisfy current demand levels for the program; b. Increase funding for the existing UptownSJ Fagade Program by contributing up to a maximum of $20,000 in 2015 subject to matching dollars being provided by the Uptown Saint John and City participation in the application review process. 3. Direct the remaining funding in the capital budget towards the implementation of new development incentives programs for 2016 which promote residential intensification including: a. Upper Floor Redevelopment Incentive; b. Housing Rehabilitation Incentive; and C. Housing Infill Incentive. 4. Authorize staff to engage with a representative group of stakeholders and potential users in the fall of 2015 to refine the program criteria and requirements in preparation for the 2016 program launch. Question being taken, the motion was carried. (Councillor Lowe withdrew from the meeting) 12.5 Proposed Saint John Taxicab ByLaw - Results of the June 3rd Information Sessions and Third Reading Mr. Don Wilband, residing at 4 Moore Street, Saint John spoke on behalf of the Taxi Owners and Operators Association against a metered taxi system. Councillor Farren, Taxi Bylaw Review Committee member, Police Sgt. J. LaFrance, Taxi Inspector and A. Poffenroth reported on the results of the Public Information Sessions held June 3rd and accompanying questionnaire. On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -120: Proposed Saint John Taxicab ByLaw - Results of the June 3rd Information Sessions and Third Reading: 1. Common Council give third reading to the submitted Saint John Taxicab Bylaw; 2. Common Council task the Taxicab Advisory Committee with conducting further testing and research with respect to the metered rates in the next six months and making a 7 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 recommendation to Common Council prior to May 2016 if any changes are recommended; and, 3. Common Council, recognizing that the work of the Taxicab By -law Review Committee is complete, dissolves such Committee. Question being taken, the motion was carried with Councillors Reardon, MacKenzie, McAlary and Fullerton voting nay. On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "By -Law Number M -12, A By -Law Respecting the Regulation and Licensing of Owners and Operators of Taxicabs in The City of Saint John ", which incorporates a number of reforms, be read. Question being taken, the motion was carried with Councillors Reardon, MacKenzie, McAlary and Fullerton voting nay. The by -law entitled, "By -Law Number M -12 A By -Law Respecting the Regulation and Licensing of Owners and Operators of Taxicabs in The City of Saint John ", was read in its entirety. On motion of Councillor Farren Seconded by Councillor Merrithew RESOLVED that the by -law entitled, "By -Law Number M -12, A By -Law Respecting the Regulation and Licensing of Owners and Operators of Taxicabs in The City of Saint John ", which incorporates a number of reforms, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried with Councillors Reardon, MacKenzie, McAlary and Fullerton voting nay. Read a third time by title, the by -law entitled, "By -Law Number M -12 A By -Law Respecting the Regulation and Licensing of Owners and Operators of Taxicabs in The City of Saint John." (Councillor Lowe re- entered the meeting) 12.6 PIaySJ - Neighbourhood Playground 2015 Implementation Plan On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -120: PIaySJ - Neighbourhood Playground 2015 Implementation Plan, with the exception of Swanton Street Playground that Council: 1. Approve removal of the existing playground equipment as described herein; 2. Deem the following city -owned lands PIDs 00046359, 00411900, 55055230, 00424283, 00415141, 00354696, 00417923 as surplus to the needs of the City of Saint John; 3. Refer the properties to Real Estate and Growth & Community Development Services staff to: a. Determine the highest and best use of each property; and b. Provide a recommendation back to Council on the opportunities for each property. Question being taken, the motion was carried with Councillor Farren voting nay. 12.7 Safe Clean Drinking Water Project (SCDWP) Update On motion of Councillor McAlary Seconded by Councillor Reardon n. 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 RESOLVED that the submitted report M &C 2015- 119: Safe Clean Drinking Water Project (SCDWP) Update be received for information. Question being taken, the motion was carried. 12.8 Supplemental Funding - Priority Neighbourhoods On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report, Supplemental Funding - Priority Neighbourhoods, the savings from the pending closure of the Somerset Community Centre and additional funding from Canaport LNG be allocated to the Priority Neighbourhoods Stimulation Funding Program participants for 2015 in the amounts shown in the submitted Schedule B, with the exception of The Resource Centre for Teens (TRC)for which the amount of funding should be $9,000 and not $11,000 as stated in the Schedule. Question being taken, the motion was carried. On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that in 2016 the Priority Neighbourhoods Stimulation Grant Funding Program be a stand -alone program apart from the overall pool for Grant Funding for other projects and that Service Level Agreements be in place for the Priority Neighbourhoods. Question being taken, the motion was carried with Councillor Farren voting nay. 13. Committee Reports 13.1 Saint John Board of Police Commissioners - 2014 Operating Budget - (Unaudited) December Financial Results On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the 2014 Operating Budget December (Unaudited) Financial Results as submitted by the Saint John Board of Police Commissioners, be received for information. Question being taken, the motion was carried. 13.2 Saint John Parking Commission - License Agreement - Outkast Car Club - Water Street (Coast Guard) Parking Lot PID Number 55209159 On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that Common Council approve the request of The Outkast Car Club to use the Water Street Parking Lot (PID Number 55209159) from Saturday, July 18, 2015 at 7:00 a.m. until 12:00 midnight, July 18, 2015, for the purpose of holding a car show; and further, that the Mayor and Common Clerk be authorized to execute the necessary documents. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 LivingSJ - Social Renewal Strategy Letter re Sale of Lorne Middle School On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that Common Council support the request from Living SJ Social Renewal Strategy regarding the sale of Lorne Middle School, as follows: 9 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 The City of Saint John Mayor and Council work with One Change and Horizon Health to write a letter to the Province of New Brunswick requesting: a) The Province of New Brunswick place any sale of the property on hold for a one year term in order for the Community to complete a feasibility study for the transformation of this facility into a Community Asset; b) The Department of Transportation and Infrastructure enter into an agreement for providing continued access for programs currently at the Lorne School during this holding period. Question being taken, the motion was carried with Councillor Fullerton voting nay. 15.2 G. Barbara - Proposal to Take Over Reversing Falls Building On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the letter from G. Barbara regarding proposal to take over Reversing Falls building be received for information. Question being taken, the motion was carried with Councillor Strowbridge and Farren voting nay. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law. Question being taken, the motion was carried. 15.3 M. Chiasson Letter re Permission for Yard Sale in front of Admiral Beatty On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the request for permission to hold a yard sale in front of the Admiral Beatty from M. Chiasson, be approved. Question being taken, the motion was carried. 16. Supplemental Agenda 16.1 Tentative Agreement Between The City of Saint John and CUPE Local 18 The City Manager commented on several of the negotiated highlights, including: • negotiated change to minimum manning clause • reduction of 15 positions over 5 years • LTD premiums to be shared 75 / 25 • changes to sick time, floater holidays. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager in the submitted report, Tentative Agreement Between The City of Saint John and CUPE Local 18 (Outside Workers) Common Council: 1. Ratify the submitted tentative agreement for 2014 -19 between the City of Saint John and CUPE Local 18; and, 2. After a final review by the City Solicitor as to legality and form, authorize the Mayor and the Common Clerk to execute the proposed Working Agreement on behalf of the City of Saint John. Question being taken, the motion was carried with Councillor Norton voting nay. 10 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 Councillor McAlary raised a point of order on the responsibility for voting and notifying the chair if the voting equipment is not working. The Mayor ruled that there was a failure of the voting equipment, that the affected Councillor advised the Mayor of the voting equipment failure and that the Councillor's nay vote on item 16.1 was identified and recorded. 16.2 Contract 2015 -17: Jean Street - Watermain, Sanitary, Storm and Street Reconstruction On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report, M &C 2015 -124: Contract 2015 -17 Jean Street - Watermain, Sanitary, Storm and Street Reconstruction, the contract be awarded to the low Tenderer, Galbraith Construction Ltd. at the tendered price of $960,535.48 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 16.3 Update - Request to Conduct a Surface Remote Sensing Survey of City Land at Vulcan Street On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -126: Update - Request to Conduct a Surface Remote Sensing Survey of City Land at Vulcan Street, the Licence authorized by Common Council Resolution adopted June 1, 2015 between The City of Saint John and Graeme F. Somerville be amended to extend the term from the 31 st day of July, 2015 to the 31 st day of August, 2015; in all other respects the Licence remains the same. Question being taken, the motion was carried. 16.4 Wright Street Retaining Wall Replacement Agreement On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -125: Wright Street Retaining Wall Replacement Agreement, the City of Saint John enter into the Agreement with Transfield Dexter Gateway Services Limited and the New Brunswick Highway Corporation in the form as attached to this M &C 2015 -125, and that the Mayor and Common Clerk be authorized to execute said Agreement. Question being taken, the motion was carried with Deputy Mayor Rinehart voting nay. 16.5 Replacement — Infrastructure for Enterprise Resource Planning System On motion of Councillor Faren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report Replacement — Infrastructure for Enterprise Resource Planning System Council approve the supply, implementation and configuration of IBM equipment from Anisoft Group Inc. at a total cost of $110,689.15 + HST. Question being taken, the motion was carried. 16.6 Initiate Stop -Up and Close Portion of Clovelly Drive On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -127: Initiate Stop -Up and Close Portion of Clovelly Drive: 11 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/LE 22 JUIN 2015 1. The Public Hearing for the consideration of the passing of a By -law to Stop Up and Close an approximate 925 square metre portion of Clovelly Drive be set for Monday, July 20, 2015 at 6:30 p.m. in the Council Chamber; and, 2. Common Council authorize the publishing of a notice of the intention to consider passing of such By -law identified above. Question being taken, the motion was carried. 16.7 Uptown Saint John - Winter On- Street Parking Regulations On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the report, Uptown Saint John - Winter On- Street Parking Regulations, be received for information. Question being taken, the motion was carried. 17. Committee of the Whole 17.1 Acting City Manager On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by The Committee of the Whole having met on June 22, 2015, Common Council adopt the following recommendation: That pursuant to Section 83 of the Municipalities Act, Common Council appoint William Edwards PEng as Acting City Manager effective July 1, 2015 and until such time as a permanent appointment is made to the position of City Manager; That his salary during this period be set at $3855.00 per week; and, That upon completion of the acting assignement his annual salary be set at the rate for the Exceptional Zone in Group B in the Management Pay Scale. Question being taken, the motion was carried. 17.2 Proposed New Procedure for Right to Information and Protection of Privacy Act Requests On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on June 22, 2015, Common Council adopt the following: RESOLVED that the following resolution of July 29, 2013 be rescinded: "RESOLVED that David Burke, while occupying the position of Access & Privacy Officer, is hereby designated to serve as "head" as that term is defined in the Right to Information and Protection of Privacy Act to the extent the said Act comes to apply to municipalities in the Province." Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that Jonathan Taylor, while occupying the position of Common Clerk, is hereby designated to serve as "head" as that term is defined in the Right to Information and Protection of Privacy Act (RTIPPA) to the extent the said Act comes to apply to municipalities in the Province. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary 12 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015/ LE 22 JOIN, 2015 RESOLVED that the following procedure be followed by the City of Saint John when responding to Right to Information and Protection of Privacy Act requests: • Immediatley upon releasing a Right to Information response to the applicant, Common Council be provided with a Request Summary memo. • Access to view the full RTIPPA responses be provided to Council. There are however some exceptions with regard to personal information. • Council be provided with speaking notes for particular RTIPPA requests when it is deemed appropriate by the City Manager. Question being taken, the motion was carried. 17.3 Memorandum of Understanding (MOU) with Saint John Energy on Light Emitting Diode (LED) Conversion On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on June 22, 2015, Common Council adopt the following recommendation: The Mayor and Common Clerk be authorized to execute the MOU by signing the submitted document; 1. City Staff work to complete the agreement with Saint John Energy on the Street Light LED Conversion and return to Council with the agreement for approval; and 2. Direct the Common Clerk to schedule a date to hear from Saint John Energy on the program. Question being taken, the motion was carried. 17.4 Committee of the Whole: Recommended Appointment to a Committee On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the following appointment to a committee be made: Saint John Free Public Library: to appoint Margaret Urquart to a three year term from June 19, 2015 to June 19, 2018. Question being taken, the motion was carried. 18. Adjournment On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the Common Council meeting of June 22, 2015 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 10:03 p.m. Mayor / maire Common Clerk / greffier communal 13 98- COMMON COUNCIL /CONSEIL COMMUNAL JUNE 22, 2015 /LE 22 JUIN 2015 14 98- COMMON COUNCIL /CONSEIL COMMUNAL JULY 6, 2015/LE 6 JUILLET, 2015 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — JULY 6, 2015 - 6:00 P.M. Present: Mel Norton, Mayor Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Merrithew, Norton, and Reardon Regrets: Deputy Mayor Rinehart and Councillor Strowbridge - and - W. Edwards, Acting City Manager / Commissioner of Transportation and Environment Services; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; J. Hamilton, Commissioner of Growth and Community Development; A. Poffenroth, Deputy Commissioner of Growth and Community Development; N. Jacobsen, Commissioner of Stategic Services; P. Ouellette, Executive Director; D. Brooker, Sgt. -at -Arms; Chief K. Clifford, Fire Department; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. Call To Order Mayor Norton called the meeting to order. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the minutes of the meeting of Common Council, held on June 10, 2015, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the agenda of this meeting be approved with the addition of items 16.1 Designation of Inspection Officer and entry on premises under the Community Planning Act, and 17.1 Guidelines for Common Council Referrals Update. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2015- 132: 2015 Guide Rail Replacement Program - Phase 1 of 4, Common Council award the tender of the Guide Rail Replacement Program to Maritime Fence Ltd. at a price of $145,312.92 plus HST. 5.2 That as recommended by the City Manager in the submitted report M &C 2015- 131: Proposed Public Hearing Date 47 -69 Ross Street and 68 -74 St. James Street, Common Council schedule the public hearing for the rezoning application of Hughes Surveys & Consultants Inc. (47 -69 Ross Street & 68 -74 St. James Street) for Tuesday, August 4, 2015 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.3 That as recommended by the City Manager in the submitted report M &C 2015- 134: Safe Clean Drinking Water Project - Amendment to the Agreement between the City and the Owner's Engineer, CBCL Limited, for the Safe Clean Drinking Water Project the City enter into the Amending Agreement with CBCL Limited in the form as attached to M &C 2015 -134, dated June 26, 2015 and that the Mayor and Clerk be authorized to execute the said Amending Agreement on the City's behalf. 15 98- COMMON COUNCIL /CONSEIL COMMUNAL JULY 6, 2015/LE 6 JUILLET, 2015 5.4 That the submitted report M &C 2015 -128: Terms of the June 2015 Debenture Issue be received for information. 5.5 That as recommended by the City Manager in the submitted report M &C 2015- 141: Saint John Trade and Convention Centre - Approval of 2014 Audited Financial Statements, the audited financial statements for the year ended December 31, 2014 be approved as presented and further that the Mayor and the Chair of the Finance Committee be authorized to sign on behalf of the City of Saint John. 5.6 That the submitted report M &C 2015 -138: Public Information Session - Westgate Park Storm Drainage Channel Upgrades be received for information. 5.7 That the submitted report M &C 2015 -140: Public Information Session - Harding Street West - Watermain, Sanitary Sewer and Storm Sewer Installation be received for information. 5.8 That the submitted report M &C 2015 -137: Update on the Status of the Cleanup of the Property at 63, 67, 71 and 75 Fallsview Avenue be received for information. 5.9 That the submitted report Local 18 Collective Agreement be adopted as follows: BE IT RESOLVED that Common Council approve the incorporation into the text of the 2014 -2019 Working Agreement between the City and CUPE Local 18 that was approved by resolution of Common Council dated June 22, 2015, of the changes / omissions which are set out in the City Manager's correspondence dated June 18, 2015 and addressed to the Common Council and further that after a final review by the City Solicitor as to legality and form, that the Mayor and Common Clerk be authorized to execute the 2014 -2019 Working Agreement. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the recommendations set out for in each consent agenda items 5.1 — 5.8 respectively be adopted. Question being take, the motion was carried. Councillor Norton removed himself from the vote on item 5.9 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the recommendation set out for in consent agenda item 5.9 be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 9. Public Hearings 6:30 P.M. 9.1 Staff Presentation: Proposed Zoning ByLaw Amendment - 27 Cliff Street 9.1.1 Planning Advisory Committee Report Recommending Rezoning of 27 Cliff Street 9.1.2 Proposed Zoning ByLaw Amendment - 27 Cliff Street The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID number 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its June 12, 2015 meeting at 16 98- COMMON COUNCIL /CONSEIL COMMUNAL JULY 6, 2015/LE 6 JUILLET, 2015 which the Committee recommended the rezoning of a parcel of land located at 27 Cliff Street as described above. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with no one presenting. On motion of Councillor Farren Seconded by Councillor MacKenzie RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID number 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John ", amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID number 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 10. Consideration of By -laws 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 Contract No. 2015 -23 - Milford Road - Sewer Renewal On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -133: Contract No. 2015 -23 - Milford Road - Sewer Renewal, the contract be awarded to the low Tenderer, Midi Construction Ltd., at the tendered price of $213,869.45 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 13. Committee Reports 13.1 Finance Committee - 2014 Audited Financial Statements Geoff Cochrane, Deloitte LLP, auditors for the City, advised Council that the audit followed Generally Accepted Accounting Principles. Councillor Merrithew, Chair of the Finance Committee gave an overview of the budget. Commissioner Yeomans responded to queries. On motion of Councillor Merrithew Seconded by Councillor MacKenzie 17 98- COMMON COUNCIL /CONSEIL COMMUNAL JULY 6, 2015/LE 6 JUILLET, 2015 RESOLVED that the audited financial statements of the City of Saint John Consolidated Statements and Trust Funds for the year ended December 31, 2014 be approved as presented. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 The Monarchist League of Canada — Request to Organize Civic Ceremony On motion of Councillor Farren Seconded by Councillor MacKenzie RESOLVED that the Monarchist League of Canada - Request to Organize Civic Ceremony be referred to the City Manager. Question being taken, the motion was carried. 15.2 Canadian Little League Intermediate Baseball Tournament - Request for Sponsorship The City Manager advised that the funding requested would come from the "Unspecified Grant Fund." On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that Common Council approves sponsorship for the Canadian Little League Intermediate Baseball Tournament in the amount of $300.00 for a 1/2 page ad in the program. Question being taken, the motion was carried. 16. Supplemental Agenda 16.1 Designation of Inspection Officer and Entry on Premises under the Community Planning Act On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that as recommended by the City Manager in the submitted report M &C 2015 -142: Designation of Inspection Officer and Entry on Premises under the Community Planning Act, Common Council adopt the following: WHEREAS subsection 4(1) of the Saint John Minimum Property Standards By- law provides that Common Council may for the purposes of the administration and enforcement of the said by -law, appoint inspection officers who may exercise such powers and perform such duties as may be set out in the said by -law and /or the Residential Properties Maintenance and Occupancy Code Approval Regulation — Municipalities Act and /or the Municipalities Act: NOW THEREFORE BE IT RESOLVED, that Krista Flanagan is hereby appointed as an inspection officer with respect to the enforcement of the Saint John Minimum Property Standards By -law which received first and second reading by Common Council on August 18, 2008 and third reading on September 2, 2008, being enacted upon approval by the Minister of Local Government, and /or the Residential Properties Maintenance and Occupancy Code Approval Regulation — Municipalities Act and /or the Municipalities Act, and this appointment shall continue until she ceases to be an employee of the Growth & Community Development Services of the City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by -laws pursuant to the authority of the Community Planning Act, R.S.N.B 1973, c. C -12, and amendments thereto, (the "Community Planning Act ") including the Saint John Building By -law, By -law Number C. P. 101, The Zoning By -law of in 98- COMMON COUNCIL /CONSEIL COMMUNAL JULY 6, 2015/LE 6 JUILLET, 2015 the City of Saint John, By -law Number C.P. 110, and the City of Saint John Flood Risk Areas By -law, By -law Number C.P. 11 and amendments thereto for each of these By -laws, and it may from time to time be necessary to make inspections for the administration of these By -laws; AND WHEREAS subsection 92(1) of the Community Planning Act provides that a council may authorize persons to enter at all reasonable times upon any property within its jurisdiction for the purpose of making any inspection that is necessary for the administration of a by -law: NOW THEREFORE BE IT RESOLVED, that Krista Flanagan who is a City Inspector, is hereby authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration of the Building By -law, Zoning By -law, and the City of Saint John Flood Risk Areas By -law, effective immediately, and this authorization shall continue until she ceases to be an employee of Growth and Community Development Services of The City of Saint John or until rescinded by Common Council, whichever comes first. Question being taken, the motion was carried. 17. Committee of the Whole 17.1 Guidelines for Common Council Referrals Update On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the City Manager be advised that no further action is to be taken on those items identified in Appendix B - Council Requested "No Action" Open Session Resolutions, of his correspondence to Council respecting Council referrals, which correspondence is dated July 6th, 2015. Question being taken, the motion was carried with Councillor Farren voting nay. 18. Adjournment On motion of Councillor MacKenzie Seconded by Councillor Reardon RESOLVED that the Common Council meeting held on July 6t", 2015 be adjourned Question being thaken, the motion was adjourned. The Mayor declared the meeting adjourned at 6:44 p.m. Mayor / maire Common Clerk / greffier communal 19 a 370 French Village Rd Quispamsis, NB E2S2V3 June 27, 2015 Mayor and members of Council 15 Market Square Saint John, NB E2L4L1 Greetings: I forward this letter to request that you issue a proclamation to observe National Peacekeepers Day on August 9, 2015 in honour of the many who have served Canada in Peacekeeping/Peacemaking and support operations. National Peacekeepers' Day was established in Canada in 2008. It provides an opportunity for Canadians to express the pride and respect they have toward personnel of the Canadian Armed Forces, the Royal Canadian Mounted Police, and provincial and municipal police forces, as well as Canadian diplomats and civilians who have worked in support of international peace and security operations. More than 125,000 Canadian peacekeepers have participated in dozens of international efforts over the past six decades in countries all over the world. August 9 was selected as National Peacekeepers' Day to recognize the greatest single loss of Canadian lives on a peacekeeping mission, which occurred on that date in 1974. All nine Canadian peacekeepers who were on a United Nations - marked Canadian transport aircraft were killed when their plane was shot down by Syrian missiles during a regular resupply mission in the Middle East. It was the largest single -day loss of Canadian Armed Forces personnel in a peace support operation. Canada has helped provide instrumental support to restore peace and security in areas devastated by conflict. Our peacekeepers play a vital and significant role in achieving these objectives while demonstrating compassion and courage. By marking this day, we can celebrate and express our gratitude to these men and women. 20 Veterans and Canadian Armed Forces personnel who have served in various peace support efforts will gather at events across the country to honour their comrades. A national ceremony is held each year in Ottawa at the Peacekeeping Monument on the Sunday closest to August 9. It is organized by the local chapter of the Canadian Association of Veterans in United Nations Peacekeeping, the Canadian Armed Forces, Veterans Affairs Canada and the Royal Canadian Mounted Police. Respectfully, ii Norman Gaillard President, Southern NB Chapter Canadian Peacekeeping Veterans Association. 21 SOUTHERN NEW BRUNSWICK CHAPTER The objects of the Association are: To maintain an active program to advocate on behalf of Veterans and their families; To recognize the military experience of veterans; To improve the quality of life and enhance the well being of veterans and their families through a continuum of programs and service work; To advise and educate society as a whole of the concerns of veterans and their families; To ensure that the graves of the fallen Canadians buried on foreign soil are maintained and visited; To recognize international awards and citations to our military forces; To inform our members and interested citizens using a multimedia approach; To establish a network of chapters to regain the dignity of veterans and their families underprivileged in society by military service; To assist veterans in regaining their rightful place in society Our Chapter has thus far rendered assistance to 18 veterans, two seniors, and three single parents. In each of the cases, those requiring help were given direct help, and each was followed up to ensure that promised help was delivered in a timely manner. Why not join? Why not invite two others to join as well. Contact President Norman Gaillard 506 -847 -5991 VP Lou Cuppens 506 - 651 -8111 Membership- member at large -Sean Wallace (mcplwallace @gmail.com 22 ABOUT T14E CANADIAN PEACEKEEPING VETERANS ASSOCIATION (CPVA) The CPVA, founded in 1981, is a nations 1, all Vetemn, all volunteer, not-for-profit apolitical organization with Chapters from Vancouver Island to St. Johr s, Newfoundland. It has its Headquarters in Kingston, Ontario and is not funded by the Government in any way. Our Mission Statement is: 'To be a strong and leading advocate for all Veterans and to provide a forum of comradeship for Veterans ". The CPVA is a true, stable, national organization and its Constitution opens the doors to membership to any Veteran from WW2, Korea, NATO, UN missions and any other related military or police operations and includes all varieties of veterans from WW 2 tot Afghanistan, even With some international members. In addition to its long -term work for Veterans, which has produced substantial gains, CPVA has a number of notable organizational strengths such as an extremely effective govemance, real democratic representation of all members and a nation � -wide communications network which reaches virtually all veteran and a large portion of the CF. As well, the CPVA has a bona fide behavioural sciences capability and component. Below is a summary of some of the Association's achievements and capabilities CPVRs proposal in the late 199Ys led to the establishment of the VAC - Canadian Forces Advisory Council, the firstfbrnmh established by VAC to allow CF (modem -day) Veterans organizations to -- participate equally at the table with the traditional Veterans organizations. CPVA in its over two decades of existence has provided the Canadian Veterans communitywith focused, knowledgeable, innovative and cooperative leadership. This leadership has reached far beyond our own membership and has expressed itself in many ways, ways that have benefited all Canadian Veterans. The Veterans gill of Rights, the Canadian Peacekeeping Service Medal, the 1-840 VAC assistance line, the Veteran's Ombudsman and the 9th of August National Peacekeepers' Day being justfour achievements of such benefits. The CPVA has also made several appearances at the hearings of the House Standing Committee on Veterans Affairs to provide input about various Veteran issues. CPVA has consistently worked cooperatively, albeit without always being in agreement, with the Minister of Veterans Affairs and senior VAC staff providing them with innovative suggestions on a wide variety of topics. Topics such as a comprehensive method of validating VACS statistics, rational and reasonable ideas on how to resolve the on -going issue of cash versus disability pension, and other ways to improve the NVC and VAC support: to veterans. The Association has always provided strong membership and leadership to numerous VAC committees, working and advisory groups, NVC regulatory discussions, etc. At present, the CPVA is a member of the VAC Stakeholders Committee. CPVA, alone amorgstVeterans associations, has taken the initiative to recognize the VAC staff for good support and service to Veterans with its outstanding national and regional service awards program. CPV#Ys steady and active leadership to the Canadian Veterans community, while avoiding public confrontation wIth VAC, has earned it reputation for being a straight-shooting Veterans organization that has a proven and recognized capacitytto reach far beyond its own membership to Influence events and activities affecting all Canadian Veterans. CPVA is a staunch member of the Veterans Consultation Group and fully supports the collective initiatives of the Group of 17 Veterans groups. 23 ��aa A �a �? r] n �;r{ 1� y;_ ,1� des r�� s� CANADI IGi€r�d[;aa KEn,�:. .54(3 r"�lG�'�i1��►ll+� ,�����. J��IiJ:� MEMBE HHP i�PFLILCATION YEAR 220 MEMBER # Southern New Brunswick Chapter 370 Firench Village Road Quisparnsis, N ".E. E28 2V3 Membership Fees: Regular (Veteran) $20.00; Associate $25.00; Group (Associations & Organizations): $100.00 SECTION 1 PERSONAL INFORMATION Organization (Group Membership): Surname: Names: Address: House: Other: Town: Province: Postal Code: Telephone —Home: ( ) - DOB: Sex: Telephone — Mobile: ( ) - E -Mail: Telephone— Business: ( ) - E -Mail: Telephone -- Emergency: ( ) - Name of Spouse /Partner (optional): SECTION 2 SERVICE RECORD Rank / Former Rank: Date of enrolment: Service/ Regimental Number: Date of release: Service Elements: Supplementary Reserve: Units / Services I Corps: War or Special Operations: Peacekeeping Missions: Please attach proof of service, including peacekeeping and other operations I SECY;ON 3 HONOURS AND AWARDS Please list °n1y official national and lnfematlonal Orders, Decorations & Medals of Canada or another country 8EC r 1110N 4 DECLARATION MU DISC LOSURE I declare that all the information and documents that I have provided are true and accurate. l hereby apply for membership in the Canadian Peacekeeping Veterans Association (CPVA).1 enclose a cheque or money order in the appropriate amount for my membership category, payable to the Canadian Peacekeeping Veterans Association. = Signature of applicant. Date. Please check if you do NOT authorize the release of your personal information outside of CPVA. 24 Saint John Canada Day Committee c/o One Market Square Saint John, NB E2L 4Z6 (506) 658 -3600 July 13, 2015 City of Saint John 15 Market Square P.O. Box 1971 Saint John, NB E2L 4L 1 Attention: Mayor &: Council Your Worship & Members of Council: Re: 2015 Canada Day Celebrations Now that the 2015 Canada Day Celebrations have concluded, we, on behalf of the Organizing Committee, extend to the City of Saint John our sincere gratitude for your support. From the media coverage and comments expressed by participants and spectators, the event was another outstanding success. With the assistance of Mother Nature, the weather was mostly sunny and warm, producing ideal conditions for all our Canada Day activities. Your continued commitment to our region and its development is the cornerstone for the prosperity of our community; the potential we see realized day by day, event by event, each moves us a stride in the course for great change — change that is only possible thanks to your support. We look forward to next year's 1491h Canada Day Celebrations and the continued support of the City of Saint John! Yours very truly, Saint John' - anada Day Committee A ece,-w e as cIrv, Committee Chair 25 Carleton Kith Place ' Sault John NF F2M 588 July 14, 2015 Mayor Mel Norton & Members of Common Council City of Saint John Saint John, NB B2L 41_1 E-mail: commonclerk @saintjohn.ca Your Worship and Councillor's, Carleton -Kirk Lodge, a registered charity, is a nursing home for 70 frail seniors and special needs young people. As you are aware, the fundraising committee of the Board of Directors launched a capital campaign in October 2013 to raise $400,000.00 to construct a new, wider elevator at the Lodge. We have applied and received the building permit and paid the $2609.00 fee to the City of Saint John. We respectfully request a Grant in the amount of $2609.00 from the City of Saint John as reimbursement of the Permit fee. Our typical residents are now frailer, more disabled and more obese than when Carleton -Kirk Lodge was first opened in the 1980's. The original elevator, though it regularly passes inspection, is much too small for larger wheelchairs and for hospital or funeral home stretchers. This poses the following problems: • Our residents using large wheelchairs do not fit the elevator, causing isolation and lack of accessibility; • Any 2nd floor residents who become sick and require emergency services, do not fit in the elevator on a stretcher; • Any 2nd floor residents who pass away do not fit horizontally in the elevator — the ensuing lack of dignity hurts the whole community; • With only one elevator, our staff, residents, volunteers and visitors face major congestion at all times; • The entire Carleton -Kirk community suffers if the elevator breaks down or needs lengthy repairs, • Our staff suffers low morale when they see the problems caused for everyone by the existing elevator. PHONE FAX EMAIL 7i.�'�•�3:..`l ^� SC ^..l�,��38 �5'i�vE���O..lihr,C ° "P 26 ►a Our goal of the $400,000.00 will allow for the purchase and installation of a newer elevator, construction and redecoration of the earmarked area, and repaving the parking lot surrounding it. As at June 30, 2015 we have raised $350,000.00 towards our goal. Your consideration tgward the quality of life for our residents is sincerely appreciated. ThankAvou Donald Scott, Chairperson of the Fundraising Committee, Carleton -Kirk Lodge Charitable #118838788RR0601 27 REPORT TO COMMON COUNCIL M &C2015 -143 July 6, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Tenders for Sodium Hypochlorite NaOCI - 2015- 681002T & Chlorine Gas 2015- 681003T BACKGROUND Sodium Hypochlorite The City of Saint john Sodium Hypochlorite is used for chlorination in the Water Treatment process. Chlorination is a method of water disinfection to allow for consumption as drinking water. Its purpose is to prevent the spread of waterborne diseases by killing any pathogens that may be present in the water supply or distribution system. Sodium Hypochlorite is used at the Spruce Lake Water treatment facility, Harborview Subdivision Wells and at various storage tanks and pumping stations around the city. For clarification purposes, two options for product concentrations were requested as a requirement of this tender; up to 24 Tonne shipments of 15% product concentration and /or up to 30 Tonne shipments of 12% product concentration. Staff calculated the bids on the basis of cost for each concentration (cost /kg of active Chlorine), it was determined that the lowest compliant bid was offered by LAVO. Inc. as indicated on the attached summary. Chlorine Gas Chlorine gas is also used for chlorination in the City of Saint John Water Treatment process. The 2000 lb. cylinders are used solely at the Latimer Lake Water Treatment Facility while the 150 lb. cylinders are used at the Somerset Water Pumping Station. Brenntag Canada Inc. was the only company who chose to submit a tender for Chlorine Gas. The tender submission was reviewed by staff and was found to be complete in all regards. M &C 2015 — 143 July 6, 2015 Page 2 INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT: Public tender calls for the supply of Sodium Hypochlorite and Chlorine Gas were issued on Monday, June 8, 2015 and closed on 2.30 PM Atlantic Standard time, Wednesday, June 17, 2015. Three (3) companies responded to the tender call of Sodium Hypochlorite and only one (1) company responded to the tender call of Chlorine Gas by submitting bids. The results are as follows (excluding HST): Sodium Hypochlorite: *Exclusive of HST Chlorine Gas: UBA INC. LAVO INC. ALPHA CHEMICALS LTD. OPTION A CANADA INC. ITEM DESCRIPTION UNIT PRICE CHLORINE IN 68 KG (150 LB) CYLINDERS, UNIT PRICE TO IN BULK 1 A BE FOB OFF- LOADED AT SOMERSET STREET AND SHALL INCLUDE RETURN OF EMPTY CYLINDERS. INCLUDING ALL $ 203,32 / cyl SHIPMENTS OF UP ASSOCIATED SHIPPING COSTS $ 0.275 / L $ 0.24 / kg $ 0.282 / L $ 0.29 / kg $ 0.35 / L TO 30 TONNES NIL. UNIT PRICE TO BE FOB OFF - LOADED AT THE TREATMENT $ 1.84 / kg 2 A PLANT(S) AND SHALL INCLUDE RETURN OF EMPTY (25,000 L) 1.17 S.G. 1.175 S.G. 1.175 S.G. 1.22 S.G. 1.22 S.G. PLEASE INDICATE SPECIFIC GRAVITY OPTION B IN BULK SHIPMENTS OF UP $ 0.3565 / L $ 0.289 / kg $ 0.348 / L $0.315 / kg $ 0.39 / L TO 24 TONNES NIL. (20,000 L) 1.20 S.G, 1.205 S.G. 1.205 S.G. 1.24 S.G. 1.24 S.G. PLEASE STATE SPECIFIC GRAVITY *Exclusive of HST Chlorine Gas: BREN NTAG CANADA INC. ITEM DESCRIPTION UNIT PRICE CHLORINE IN 68 KG (150 LB) CYLINDERS, UNIT PRICE TO $ 2.99 J kg 1 A BE FOB OFF- LOADED AT SOMERSET STREET AND SHALL INCLUDE RETURN OF EMPTY CYLINDERS. INCLUDING ALL $ 203,32 / cyl ASSOCIATED SHIPPING COSTS 1 B REFUNDABLE DEPOSIT PER CYLINDER $ 400.00 TONNES CHLORINE IN 900 KG (2000 LB) CONTAINERS. UNIT PRICE TO BE FOB OFF - LOADED AT THE TREATMENT $ 1.84 / kg 2 A PLANT(S) AND SHALL INCLUDE RETURN OF EMPTY CONTAINERS INCLUDING ALL ASSOCIATED SHIPPING COSTS $ 1669.25 J cyl M &C 2015 —143 July 6, 2015 Page 3 2 B REFUNDABLE DEPOSIT PER CONTAINER $ 2750.00 3 ADAPTERS $ 55,00 4 WASHERS SUPPLIED 5 YOKE $ 85.00 6 1 WRENCHES j $ 50.00 *Exclusive of HST Staff of Materials Management have reviewed both of these tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderers, LAVO Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas have the necessary resources and expertise to perform the work, and recommend acceptance of their tender. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. FINANCIAL IMPLICATIONS: It is estimated, based on previous year's consumption and the unit prices bid, that the City will spend approximately $60,000.00 to purchase Sodium Hypochlorite and $250,000 to purchase Chlorine Gas. These are planned expenditures and as such funds are provided in the annual Utility Operating Budget. RECOMMENDATION: It is recommended that the tenders for the establishment of supply agreements for chemicals used to treat the City's potable water supply be awarded to the lowest bidder, LAVO Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas. Respectfully submitted, James Margaris, P. Eng, Operations Manager, Saint John Water Wm. Edwards P. EK9 g Acting City Manager Commissioner, Saint John Water 30 Kendall Mason, P. Eng., PMP Deputy Commissioner, Saint John Water M & C — 2015 -136 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: `-n City of Saint John SUBJECT: Agreement with 630794 N.B. Inc. to Connect Sanitary Sewer Lateral to City Infrastructure ANALYSIS: The owner of civic #1265 Loch Lomond Road, also identified as being PID Number 55054514 (see attached map) is seeking to discontinue use of its private sewage system (located on site) and to connect to the City's sanitary sewer line, situated on the south side of Loch Lomond Road. The connection to the City's sanitary sewer infrastructure would be located within an easement the City maintains, located at civic #1210 Loch Lomond Road (PID #55008593). The attached contract between the owner of the land and the City will allow the owner to conduct the above noted work with all costs and liability being the responsibility of 630794 N.B. Inc. The City's Infrastructure Development Service group have reviewed and approved the engineering plans /specifications for the required work. The City's Legal Department has prepared the construction agreement (attached) to ensure the City's rights are protected. If Council is in agreement, the following recommendation will facilitate the required work. 31 M & C — 2015 -136 2 - June 30, 2015 RECOMMENDATIONS: That the City of Saint John enter into the agreement with 630794 N.B. Inc. attached to M & C - 2015 -136 and that the Mayor and Common Clerk sign the agreement Respectfully submitted, Curtis Langille, BA Real Estate Officer Gregory J omans, CPA, CGA, MBA Comm0ofter of Finance and A&Anistrative Services Attachment Brian Irving, BBA Manager Real Estate :V,� Wm. Edwards, P.Et Acting City Manager and Commissioner, Transportation and Environment Services 32 0 -ML SAINT IOHN 1265 Loch Lomond Road: Sanitary Sewer Connection { qyc Now -r 27 V ti A. 150, 4AW lip w i • =t• 1299 WOO lh Jr 12M -s '210 e � "• �yl►, • �. '�•+� *� � _rte" f s 4OA N 33 2015. This Agreement made in duplicate as of the _day of _�, BY AND BETWEEN: 830794 N.B. Inc., a duly incorporated company under the laws of the Province of New Brunswick, hereinafter called the "COMPANY" OF THE FIRST PART -and — THE CITY OF SAINT JOHN, a body corporate by Royal Charter confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the 'CITY" OF THE SECOND PART WHEREAS the Company is the owner of lands situated on the north side of Loch Lomond Road in the said City designated by Service New Brunswick as PID SW54514 and being shown as Lot "A" on an approved subdivision plan filed in the Saint John County Registry Office on December 3,1987 as No. 2237 (the Lands); WHEREAS the private septic system servicing the Lands is not currently connected to the City's municipal sewer services; and WHEREAS the Company desires to disconnect its private septic system and connect to the municipal sewer line situate in the easement for municipal services (the Easement) owned by the City, kacated in lands situated on the south side of the Loch Lomond Road and being designated Part "A" on a Plan of Survey filed in the New Brunswick Land Titles Olfice (Saint John) on September 26, 2007 as No. 24545298, and WHEREAS the connection will be made in the folk*ing manner from the northern side of loch Lomond Road, across Inch Lomond Road, to and including connection with the two hundred millimeter (2Dlkrm) diameter sewer pipe In the Easement, hereinafter collectively called the 'Work" to be completed in accordance with drawings (the 'Plans") attached hereto as Schedule "A as prepared by 34 C« sbudm Agmemem 630794 N.B. Ew. -2- Brunswick Engineering & Consulting Inc. and approved by the Chief City Engineer prior to the commencement of the Work; and WHEREAS the City is prepared to give permission for the Work upon the following terms and conditions: NOW 'THEREFORE THIS AGREEMENT WITNESSETH that the sold panes for and In consideration of these presents and the covenants herein contained agree each with the other as follows: t. The Company shall execute the construction of the Work in accordance with the Plane and shall, prior to the commencement of the construction of the Work, have obtained all approvals and permits required by any municipal, provincial and/or federal authority. 2. The Work, including the materials used therein shall meet the standards describer) in the 'General Specifications, City of Saint John, New Brunswick Municipal Operations and Engineering Department', in effect at the time of the execution of the Work. 3. The Company must retain a reputable engineering firs acceptable to the Chief City Engineer for the purpose of monitoring, providing full time Inspection, testing and reporting to the City upon the progress of the Work. 4. The Company is solely responsible for providing and paying the cost of all the Work. 5. The Company must arrange for the Company's enoneerng consultant to provide to the Chief City Engineer cerrdication addressed to the City in writing that the Work has been satisfactoriy completed in compliance with the Plans and the General Specfcadons of the City of Saint John applicable at the time such work is done, said certification being provided in a timely manner and not unreasonably withheld. 35 CMftWtI , Arad 630794N.B.Inc, .3- a. The Company's engineering consultant shall provide to the City a record drawing on plastic and in digital format acceptable to the Chief City Engineer as wall as a detailed breakdown of measured quantities (complete with all material and product tidcetslrecelptsf+rnroioes) for the Work and verify that the Work has been completed as designed. 7. That the Company shall deliver to the City prior to the start of the Work, security in the amount of Fourteen Thousand Eight Hundred Dollars ($14,800.00 Such security shall be by way of a certified cheque or an irrevocable standby letter of credit issued by a Canadian bank and shall remain in lull force and effect until the passage of twelve (12) months following the date of execution of this Agreement, or until the certification by the Chief City Engineer of the satisfactory completion of the Work, whichever event shall last occur. 8. That the City may in its sole discretion use all or any portion of the security described in paragraph 7 hereof, to install, complete, or improve any service or utility or other facility which has not been satisfactorily installed or constructed or to pay the cost of providing insurance coverage described in paragraph 10 hereof should the Company fail to maintain such coverage during the period available to the Company Pursuant to this Agreement to complete the Work, or until the certification by the Chief City Engineer that it has been satisfactorily completed, whichever occurs first. 9. The Company shall complete to the satisfaction of the Chief City Engineer the Work not later than eleven (11) months following the date of execution of this agreement. 10. (A) Subject to subparagraph A hereof, the Company hereby Indemnifies and saves harmless the City from all manner of claims or actions by whomsoever made or brought arising out of the Work to be executed except those caused by the negligence of the City or its empbyees and shall deliver to the City, prior to the oommencement of any portion of the Work to be executed within the boundaries of any public right of way 36 CondrudanAg mwW 63tl7V4N,B.1nc. -4- arKVor the c=asement, a Ceitificate of insurance naming the City as an additional insured evidencing a policy of commercial general liability coverage on "an occurrence basis" and containing a cross - liability clause which policy has an inclusive limit of not less than Two Million ($2,000,000.00) Dollars. The aforesaid certificate must provide that the coverage shall stay in force and not be amended, cancelled or allowed to lapse without thirty (30) days prior notice in writing being given to the City. Such notice shall be deemed to have been satisfactorily given if delivered to the Office of the Insurance Claims and Adjustments Officer for the City of Saint John, City Hall, 1111 Floor, 15 Market Square, P.O. Box 1971, Saint John, NB, E21- 41-1, or mailed by prepaid registered mail to that office. The aforesaid insurance coverage must remain in full force acid effect during the period available to the Company pursuant to this Agreement to complete the Work, or until the certification of the Chief City Engineer that it has been satisfactorily completed; (0) In the event that the Company contrails -out the entirety of that portion of the Work to be executed within the boundaries of any public right of way and/or the Easement, then the Company must assure that its said contractor, prior to the commencement of that portion of the Work, delivers to the City a Certificate of Insurance naming the City as an additional insured and evidencing a policy of commercial general liability coverage respecting that portion of the Work, issued on "an occurrence basis" containing a cross-liability clause and having an inclusive limit of not less than Two Million ($2,000,000.00) Dollars. The aforesaid certificate must provide that the coverage shall stay in force and not be amended, cancelled or allowed to lapse without thirty (30) days notice in writing being given to the City. Such notice shag be deemed to have been satisfactorily given if delivered to the office of the Insurance Claims and Adjustments Officer for the City of Saint John, City Hall, 11°i Floor, 15 Market Square, P. O. Box 1971, Saint John, NB E2L 4L1, or mailed by prepaid registered mail to that offloe. The aforesaid insurance coverage must remain in full force and effect during the period available to the Company pursuant to this Agreement to complete the Work, or until the oertif cation of the Chief City Engineer that it has been satisfactorily completed. 37 CMAM06M AVmnad 6307% NA lar- -s- 11. That the Company hereby guarantees to the City for the period of three hundred and sbdy -fire (365) days following the certification by the Chief City Engineer of the satisfactory completion of the Work required hereby, that all the work performed and materials supplied pursuant to the provisions of these presents shall be in accordance with the "General Specifications, City of Saint John, New Brunswick, Municipal Operations & Engineering Department', and in so doing the Company may rely on guarantees of suppliers and shall at its own expense execute to the satisfaction of the said Chief City Engineer all work, repairs, atterations, reconstnx$on, or replacement required to remedy any defect, default or deficiency which might develop in the said Work, 12. That when completed in accordance with these presents, the Work contemplated hereby, shall automatically vest In the City without further documentation. This agreement shall enure to the benefit of and be binding upon the parties hereto, their successors and assigns respectively, IN WITNESS WHEREOF the parties hereto have caused these presents to be duly executed by the properly authorized officers and their respective corporate seals affixed hereto as of the day and year first above written. SIGNED, SEALED & DELIVERED in the presence of. 6311794 N.B. Inc. Per A D laresident } Coop ag=wm 630794 N.B. ire. -6- THE CITY OF SAINT JOHN Mayor Common Clark Common Council Resolution: 39 2015 �1r��...� ` ffAK L LOl�7?RUL°fYd�1f xmra k � ,.'�y � .t �. wrrw �- ,- '_ ..n rsa aew�....es„r•`"+..ii�r'bw �� �OJ� �"0 ee r.a iav nln�my��ys�f�ll��� \1 >dx� �p • � • 1- -`I-" " �eti+fftf�Yf �RMO m4V �1t-Ofel /� .11 .{•1 L11 • 1� t a.A fr.-1^ 9�ia11.a1 P10 isWl _ 5 �$ yY 1l 1 fae M ri !- ` N 13M. �"`� n r��� 8� r ��'d�w°� ts.P,.'� S.,i �_r'u.i. �• a n.q � � `u ...a r� 2-! ill / / /� w ti +' •'i4 ,� ` iemLL sRwl�r NAM J. WY �.�" l :: `�i \ +`., �% � �,• .. ai.�aatatdrwae.aR+rf eww..cww.R i ,A � , q6 �i tt 41Ur95 W v.aat I..xRUSw�Rfi w+ �aeet p `� k'luitalAL 4 -e -M 4.re Taa H yw, di a �� ��- �Y�t � t• ,f , LLrfasaµ St la s{a EA >iharT .��' lu irto 4¢4 P.d�PFL� a Us] f GLENHAR B w n 1 mm LxE awrAm m e MACH LOMOND WfTSUBISHI SIZE SMMUNG 7X1 � Snm ' a MY 4" N! RE ,L-A M Pome ■ MEN SITE SOMM ■ BRUNSWICK n LL.4��y Me R s m nr A4Y fur. moeNtRm �� M MEN �■ ■ ■ Em Us] f GLENHAR B w n 1 mm LxE awrAm m e MACH LOMOND WfTSUBISHI SIZE SMMUNG 7X1 � Snm ' a MY 4" N! RE ,L-A M Pome SITE SOMM sm. a+= m 4rk OMIS BRUNSWICK n LL.4��y Me R s m nr A4Y fur. moeNtRm �� [tl+flIIDIHA AOa z . J L!i ✓ iii`° _ r L �� P; >•b 11L 11�. M YewL,nwm m�lllf Fetes Lh LOm1!! a. �.° � iF4 FL Ivnns x w �MroL Irs Y wF Ftel w oenw M- ��losa°Q 46i�ioret�i6oM'Z•��ak•°"9 °j� '>A(r.v R +9LW na.i0ll iC Wt t. R an s aFf u1Y W.. � �w�i � i� nwN.�l W b w� ar M laouo 41 a \ \ •` 1 � Y�t01e1111I�I� 11R11101119r1gfo��leRyi d �IeNRiXf ��iVOWIIf Albs ....iti�v.. ■IIMa! Iw�111l�Iwusrllamrom i' R A% 11 L LA4l1 l.': L.W.k wclexu 146 erg.. :e -ea ".1 eve Nxx eL LlxL flvelL: t\; i��rF A+.a •CIF �'.Ih i1I.¢fe CUr l41i FI.F t 4LfJ ',1n1FY AL C-' l � 6 ll1 QRMAR BUWS 111 ®E IAfi WYVWY 19 M LOW= MIZSf!81 l SIZE SERMCING IM MR 10110X7 fm. SMIR ME N9 WED IRF161 om ffm QMSTRUCI10l1 ACiIN1Y PLAN BRUNSWICK �s?Ry{ le�r�esaaz.w>sl� �y4•��`F4` � w wb. ■ a s o�bb L REPORT TO COMMON COUNCIL M &C2015 -151 July 15, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: The City of Saint John SUBJECT: Public Information Session - Belleview Avenue - Watermain, Sanitary, Storm, and Street Reconstruction PURPOSE The purpose of this report is to inform Council of a Public Information Session that will be held in relation to the Belleview Avenue - Watennain, Sanitary, Storm, and Street Reeonstruction project, and to update Council on the status of the project. f . 14 M tDan ► 1 The approved 2015 Water & Sewerage Utility Fund and General Fund Capital Programs include projects for the design and construction of Belleview Avenue - Watermain, Sanitary, Storm, and Street Reconstruction. ANALYSIS Staff looks forward to the tender closing on July 29, 2015. Construction is expected to begin in August 2015 and continue until October 2015. This is a major project that will impact the local area during construction. It is for this reason that staff have decided to hold a Public Information Session to allow local residents and business owners an opportunity to view the project design drawings, ask questions and give their feedback. The Public Information Session will be held at RiverCross Church at 61 Forbes Drive on Tuesday, July 21, 2015, from 2 -4 p.m. and 6 -8 p.m. This report is being provided for the information of Council and to extend an invitation to any Councillors who may wish to attend the Public Information Session. 42 M &C2015 -151 July 15, 2015 Page 2 The Public Infon-nation Session will be advertised and a copy of the attached notice will be delivered door to door in the project area. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, David Russell, P.Eng. Municipal Engineer W dwards, P.Eng.--- .En . g Acting City Manager Brian Keenan, P.Eng. �✓ Engineering Manager 43 A LI PUBLIC INFORMATION SESSION BELLEVIEW AVENUE — WATERMAIN SANITARY STORM AND STREET RECONSTRUCTION The City of Saint John will be installing new infrastructure on Belleview Avenue between Highland Road and Spar Cove Road. New watermain, sanitary sewer and storm sewer will be installed from the intersection at Highland Road to civic # 72 and watermain only from civic # 72 to Spar Cove Road. Existing water and sanitary service laterals will be renewed at each residence up to the property line. New storm services will be installed to the property line within the limits of the new storm sewer. New storm service laterals will either be capped at the property line or connected to an existing storm lateral (where present). New concrete curb and sidewalk will be installed, and full street reconstruction will be undertaken between the intersection of Highland Road and civic # 72. As part of this project the existing asphalt sidewalk will be eliminated on the even civic number side (south side) of Belleview Avenue between civic # 38 and civic # 72. This area will be reinstated with grass following construction. Within the limits of the full street reconstruction, the remainder of the asphalt sidewalk on the south side of the street as well as the asphalt sidewalk on the north side of the street will be replaced with concrete sidewalk. Construction is planned to begin in 2015 and completed by the end of the 2015 construction season. Prior to construction, another notice will be distributed to inform residents and business owners of the actual construction schedule. Although there will be water service interruptions, it is our intent to keep these inconveniences to a minimum. Belleview Avenue will be closed to through traffic during construction. However, the street will remain open to local traffic. This project is part of the City's ongoing commitment to continually improve its infrastructure. This project is part of the 2015 City of Saint John Water & Sewerage Utility Fund Capital Program and the General Fund Capital Program. Representatives from the City of Saint John will be available to answer questions related to the project. The public is invited to attend an information session on this project on the following date and times Date: Tuesday, July 21 ", 2015 Time: 2:00 — 4:00 pm and 6:00 — 8:00 pm Location: RiverCross Church, 61 Forbes Drive For further information about this project contact the City of Saint John Transportation and Environment SenA*es at (506) 658 -4455. REPORT TO COMMON COUNCIL M &C- 2015 -152 July 15, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Easement Acquisition for New Pedestrian Crossing Equipment Civic #113 Bayside Drive (668892 N.B. Ltd.) PID 55177117 BACKGROUND: City of Saint john Municipal Operations plans to install new pedestrian crossing controllers at the south eastern portion of PID 55177117 (Bayside Ultramar). This will be a new crossing located in proximity of the Bayside School. The City requires a 3 square metre easement to complete the desired work. This report will facilitate the required easement from 668892 N.B. Ltd., owner of the Bayside Ultramar. 668892 N.B. Ltd. has agreed to provide the necessary easement on its property to the City for $1.00. If Council is in agreement, the following recommendation will allow for the City to acquire the required easement rights for the infrastructure to be installed at this location. RECOMMENDATIONS 1. That The City of Saint John acquire from 668892 N.B. Ltd., an Easement in and through the lands at civic #113 Bayside Drive (bearing PID #55177117) for $1.00, on the terms and conditions contained in the Agreement of Purchase and Sale document attached to M &C 2015 - 152; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. 29 M & C-2015 -- 152 658892 N.B. Ltd. and The City of Saint John July 15, 2015 Respectfully submitted, Paul Wilson, BBA Real Estate Officer Gregory . Y Comm si Finan e d Attachments P W/p ans, CPA, CGA, MBA Administrative Services M. Brian lrvi , BBA Manager' eal Estate -2- Wm. Edwards, P.Eng. Acting City Manager and Commissioner, Transportation & Environment Description of Plan: Bayside Drive Area N RID: 55177117 d PAN: 05709447 668892 N.B. Ltd. Date: 15 July, 2015 47 AGREEMENT OF PURCHASE AND SALE The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser an easement in a portion of the Vendor's Lands bearing PID # 55177117 as hereinafter set out upon the following terms and conditions: Vendor: 668892 N.B. LTD. 40 Loch Lomond Road, Saint John, NB E2.1 —1X5 Attention: Christopher William Pyne Purchaser: THE CITY OF SAINT JOHN P.O. Box 1971 15 Market Square Saint John, NB E2L 4L1 Attention: Common Clerk Conveyance: Easement in a portion of PID # 55177117 Comprising 3.0 sq. m, +/- Designated as "Easement Area 3.0 sq.m." on a plan Dwg. No B -3992 dated August 08, 2014 entitled "Plan Showing Easement Required By The City of Saint John 668892 N.B. Ltd. Property 113 Bayside Drive, City of Saint John, Saint John County, N.B." prepared by Kierstead Quigley and Roberts Ltd. (hereinafter called "Real Property ") (Photo - reduced copy of said drawing attached hereto) Purchase Price: $ 1.00 + HST if applicable Deposit: Not Applicable Balance: $ 1.00 on Closing Closing Date: On or before November 30, 2015. 1. The easement and rights for traffic control infrastructure in and through the Reai Property at the cost, risk and expense of the Purchaser, by its officers, servants, agents, contractors and workers, to enter the Real Property with machinery, materials, vehicles and equipment and to lay down, install, construct, operate, maintain, inspect, alter, remove, replace, repair and reconstruct a traffic cabinet controller) device and one (1) pole together with conduits, apparatus, fixtures, instruments, fittings and equipment of every nature and kind and any appurtenance thereto as part of any traffic control device to be used by the Purchaser upon the Real Property, promptly restoring as far as is practical the surface of the Lands to the same conditions as it was prior to the commencement of the work or excavation, together with the right by action or otherwise at any time to enjoin the Vendor, including the heirs, executor, administrators, successors and assigns of such Vendor fro!n erecting or locating on the Lands any building, structure or other obstacle 1 48 Agreement of Purchase and Sale 668892 N.B. Ltd. and The City of Saint John which could impair the free and full use of the easement or permitting the erection or location thereon of any such building, structure or other obstacle. 2. The Purchaser may examine the title to the Real Property at its own expense until the Closing Date. If within that time any valid objection to the title to the Real Property is made in writing by the Purchaser to the Vendor which the Vendor shall be unable or unwilling to remove within twenty (20) days of notification of such objection or objections and which the Purchaser will not waive, this agreement shall, notwithstanding any intermediate acts or negotiations in respect of such objections, be null and void and any deposit shall be returned by the Vendor without interest and the Vendor shall not be liable for any costs or damages. 3. The Vendor shall deliver to the Purchaser within a reasonable time after closing and in registrable form any postponement(s) and /or discharge(s) or partial discharges which the Purchaser, at its discretion may require, 4. (i) The Purchaser shall prepare at its cost any Plans) of Survey required to effect the conveyance herein contemplated; and (ii) The Purchaser shall contribute $500.00 + HST for legal fees expended by the Vendor to finalize the conveyance contemplated herein; and (iii) The Purchaser shall pay for registration & filing fees at SNB for the plans, Easement Form 14, postponements, and any discharge(s) or partial discharges of mortgage(s), debenture(s), or other encumbrances. 5. The Vendor shall at its expense terminate all leases with respect to the Heal Property such that the Purchaser will have vacant possession of the Real Property on the Closing Date. 6. If the Purchaser defaults in the closing of the sale under the terms of this Agreement, any money paid hereunto shall be forfeited to the Vendor by way of liquidated damages, and the Vendor shall have no further or other recourse against the Purchaser. 7. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on August 31, 2015 and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding upon the parties hereto. 8. This offer when accepted shall be read with all changes of gender or number required by the context shall be binding upon the parties hereto, their respective heirs, executors, administrators, and assigns, and time shall in all respects be of the essence hereof. 9. AND FURTHER, the parties agree that, upon acceptance by the Purchaser and until the 2 .• Agreement of purchase and Sale 668892 N.B. Ltd. and The City of Saint John Closing Date, the Purchaser, by its authorized representatives, and with such equipment as may be necessary has a right of access to, in and upon the Real Property at any time provided such right is exercised with as little disturbance as possible to the Vendor for such purposes and pursuant to the terms hereinafter set out: a) The right of access is to allow the Purchaser to make improvements, to the City of Saint John pedestrian traffic system as described in Clause 1. above; b) Any entry to, in and upon the Real Property shall require 48 hours prior written (e -mail) notice to the Vendor; c) Any entry by or on behalf of the Purchaser shall be at its risk, cost and expense; d) The Purchaser for itself and its authorized representatives hereby indemnifies and saves harmless the Vendor from and against all matters arising by reason of the Purchaser exercising its right of access granted herein. IN W i ITNESS WHEREOF the Vendor has caused these presents to be executed this /,I k day of 2015.: Witness AND the Purchaser has caused these presents to be executed this day of , 2015. THE CITY OF SAINT JOHN Mayor Common Clerk Common Counc0 Resolution: 50 3 Courteno 66 Y t� u; .Avenue do POW L. Alexander and r derf ea RaY9ene L. Adorns 25105668 pl0 345702 N.B. Crid Co— ordinate Values (HPN) Point Fasting Northing - 54'38'40° 668892 N.B. Ltd. Q) 7364905.995 6a 150 61 Document 32781156 7364907.863 CALC fit 2536133,971 7364906.232 PID 55177117 L ,r 7364905.364 CALC -- See Surveyor's Reol Property Report 7364943.877 LO ° 2536134.877 N ° prepared by Fulton Surveys Ltd . 1004 z j 0 a o 0:M Job No. 6393 73 &5256.155 a 3932 2536699.740 O NBCMHPN (OBS) 3947 2536660.273 rh NBCMHPN (OBS) W 2538D52.733 7364980.262 NBCMHPN (085) Scale Fcctorl J"6 L63 1 .50 54'38'40 co In Lo ri do POW L. Alexander and r derf ea RaY9ene L. Adorns 25105668 pl0 345702 N.B. Crid Co— ordinate Values (HPN) Point Fasting Northing - Monument 60 2536131.590 7364905.995 CALC 61 2536132.814 7364907.863 CALC fit 2536133,971 7364906.232 CALC 63 2536132 -748. 7364905.364 CALC 66 2536105.423 7364943.877 CALC 69 2536134.877 7364902.363 CALC 1004 2536178,088 7364841.459 iPF 3930 2536571885 73 &5256.155 NBCMHPN (OBS) 3932 2536699.740 7364944.593 NBCMHPN (OBS) 3947 2536660.273 7365549.297 NBCMHPN (OBS) 20151 2538D52.733 7364980.262 NBCMHPN (085) Scale Fcctorl 1.000031 LEGEND: © SMF - Standard survey marker found d SMS - Standord survey marker set S RIB'F - Round iron bar found 0 IBF - Square iron bar found O IPF - Iron pipe found 0 CALC - Calculated point Q NBCM - N.B. Co- ordinote Monument — Line not to scale PID - Parcel identifier number HPN - High Precision Network OBS - Observed value A.N.B.L.S. - Association of N.B. Land Surveyors 400 — - Tabulated co- ordinate reference a�N• B. l No. 203059 Dwg. No. B -3992 WES- 1. ATimufhs and Co— ordinale values refer to the NEW BRUNSWICK GRID CO— ORDINATE SYSTEM (High Precision Network) and were derived from the New Brunswick Active Control System. Computations performed and Cc— ordinate values shown are based on the NAD83 (CSRS) ellipsoid. 2. Azimuths are rounded to the nearest 10 seconds. 3. Distances are in METRES and are rounded to the nearest CENTIMETRE. 4. Lends dealt with by this plan are bounded thus 5, Peripheral information and adjacent names were derived from various sources and should be verified. 6. AP plans and documents referenced ore recorded in the Saint John County Registry office or in the Land Titles Of lice for the District of New Brunswick. 7. Field survey was carried out an August 7, 2014. Plan Showing Easement Required By The City of Saint John 668892 N.B. Ltd. Property 113 Boyside Drive City of Saint John Saint John County, N.B. 0 0.5 1.0 1.5 2.0 metres 4.0 Sceie = 1:50 Dated: August 8, 2014 Job No. 14 -0052 Book 385, Page 25 KiERSTEAD QUIGLEY L J and ROBERTS Ltd. Saint John, . New Brunswick �� _4.4/6 Gild R, Roberts, NBLS #308. CLS #1331 BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by -law of The City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways in The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 240 immediately after Section 239 thereof, as follows: 240 The City of Saint John does hereby stop up and close permanently the following highway: CLOVELLY DRIVE: All that portion of Clovelly Drive a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,011 square metres as shown on a Plan of Survey titled, "Plan of Survey Showing portion of Clovelly Drive, City of Saint John, Saint John County, N.B.," prepared by Kierstead Quigley and Roberts Ltd. and dated June 16, 2015 attached hereto. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * * ** day of * * * * *, A.D. 2015 and signed by: Mayor/Maire ARRETE No M -23 ARRETf MODIFIANT L'ARRETf SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Lors d'une reunion du Conseil communal, The City of Saint John a decrete cc qui suit : 1 Par les presentes, 1'arretd de The City of Saint John intitule, << L'arr&6 sur ('interruption de la circulation et la fermeture des routes dans The City of Saint John», decrete le 19 ddcembre 2005, est modifie par Pajout de Particle 240 immediatement apres Iarticle 239, comme suit : 240 Par les presentes, The City of Saint John barre et ferme de fagon permanente la route suivante : PROMENADE CLOVELLY : Toute la partie de la promenade Clovelly, une rue publique dans The City of Saint John, Comte de Saint John, dans la province du Nouveau - Brunswick, d'une superficie d'environ 1 011 mz comme le montre le plan d'arpentage intitul6 << Plan d'arpentage indiquant une partie de la promenade Clovelly, City of Saint John, Comte de Saint John, Nouveau - Brunswick >>, prepare par Kierstead Quigley and Roberts Ltd. ct date du 16 juin 2015. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete * * * * * * * * * ** 2015, avec les signatures suivantes Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 52 m cV tf) Ia N.B. Grid Co- ordinate Values (HPN) s des coord"let afti lim du N.B. (R6m as haute prkca 128 2532D14.34fi 73fifi439.430 Plan 2a3 184 2531373.456 7366473.859 ('ALC I65 2531939,756 7366455.995 CALL 3872 2531770.631 7365780.360 NaGN- HPN-KOR 20046 2532060.299 7366206.889 NB061- HPN -KOR 28145 2537007.007 7369713.825 NBHPN Scale Factor = 1.000027 Fact... d'ichalla = 1.000027 LEGEND / LEGENDE: * SMF - d' Standard survey marker found Some orpentoge. uniform. trouv6e ® 9145 - Standard survey marker ask Barn. E.'P nt.W uniform. Pli * CALC - Calculated ca- ordinate point Point de —ordinate ealemi A Ni - N.B. oo- ordlnake m n m nk Monument du r&eou g6boisi%a du N.-B, mr - Square metres / Maine cei PIP - Parcel M.r ier .number NO - Numine d1denkificokion de la Purcell. HPN -High Precision Network /R€saou de heua pr4de- NBCM- HPN-KQR - New Hrunswlak Co- ordinate Monument with HPN vaivn de,ired by IG rei Quigley and Roherls Ltd. Sao. g6odisique tlu Nouveau- BrunswPok dart. Ion coardonries (.4PN) furent diriv€es par Karstead Quigley at Roberts Lai NBHPN - New Bruaswick High Preeclon Network station Sat'. likes, d. tmul, pr6alslon du Neuveau-8mnswiek A.N.H.L.S. - As ... lattan of N.B. Land Surveyors A.A G.N -B. - A.sacio6an des Arpentaurs- G6omilres tlu Nouveau- Brunswiak Tabulated a -r inaie reference Ile Repine de coordann6e CaIC.16 TIRE DATA / 00 9E DE 71TR €: .City 1 Saint John Clovelly Drive - Public Street Plan No. 293 chapter C -12 Community Planning Act Section 55(4)jo) Ville de Saint J h, promonada Clovelly - rue pubiiqu. Plan n' 203 Chapdre C -12 Lai our l'urbani.me L°orticke 56 (4)(0) avenue Noel Avenue KPIam Investments Inc. PgrCal /Peraell. "C" Plan No. 203 PID /1,110 373191 N. 8. (. P J U�20130161 K2 � a =�t� ® tR- B 521946 !n N.B ooc an J7Dgb6 20071 ag- o 79-31, plan Mo. 203 621946 N.B. ) P7D /NIO Inc. 04eument 24473366 f to y20G7 -0911 5 32. Pion No. Lot 75 -J3. P 20 62pI /a Inc. ta aDo4 "o 621946 M.B 0o . Inc. eu0 ®rD 2g 336 Lot X52007 �09 -No. 203 i / q) - �v �Q U Q QJ Q 4? 7 `W� 0 O1% aJ ,4 Q � 6 c� ta a 5 '1H'S0" " 4 ° 2D.33 W.X Q 9,7 e71 ? T3 Jo pj: 'z cz �Z°u'rv� a o If w 4'r ° tJ c, m } v o zl ,C' n ry m rn C C � O n. 20, t2 621945 N.$ Lot 75_,62 rnc, Alan No. 20J -11/111, 373043 i NOTE In 1985, under the direction of the oirector of Sureeye for the Integmtsd Survey area of Saint John, o m-survey ar late shave an Plan No. 203 and others wkBrin Milili 11. Estates Subdivision was corrved out to correct the co-ardinote values tabulated on U... plans, This Plan of Re rvey is ati-had to documentation under the Intagmled Surv.y Area Tile 1 -NB -1344. Car an the plan preserdad here are based on the re- survey value.. En 1985, anus la direatian tlu dlreateur d. I.arpentage pour rigion int6grie de Saint-John, un riorpenioge des bdena -fond. indiqu1s sun le plan 203 et de Ceftaina outra. ou lain du lotlesemant. intttui@ .M'illidgevilie Estates Subdivlsiom bat €k rnanee afm d rriger lea valeur, do . caordonntie l tr mirk., sur ce. blunt. Le dit plop de r6arpenl ge est affni a la documentation Pou lo. rigion Int6grie sous le liehier 1 -NB -1349. Lea .... d...6es sur le plan prieent rop ... nt our las val.urs de c.tte c.rrectari Key Plan / Carte de RMrence Scale / Echelle = 1:25,000 NOTES: 1. Aximutha and Co- ordinot. value. refer to the NEW BRUNSWICK GRID Co- oRO1NAT€ SYSTEM (HPN) and were derived from the tabulated New Brunswick. Co-ordinate Monument. using Global P..W.ning System Technology. Conn Bone performed and ordinal. values shown ore based on the New Brunswick Stereogrophia Double Projection end the NAO83 (CSRS) ellipsoid. Les ozini at lea coordi sent on r6f@r -ce ou 16seou g6od6.ique d haute pr6ciulon du N.—a - Brunswiak (HPN) at pr.Ver -nit des valeur. p. ies an utill.ant la Lochnolagie de syatirme de poeitionn.ment global. Les aolculs efteotu6s at caord —fen Indiqui.s .ant busies sur la projection stEreogrophique double du Nouve.u- Brunswick .t appuyi sun I'ellipsaide Ni (CSRS). 2. Azimuths a rounded to the —rest lC s mods. Les az€muts rsent ar is au 10 saoa�ea ram e 3. Distanees are in metres and ore monied to the n ..... t centimetre_ Lee distances ,ant en mitres at a uundias ou centimetre pris. 4, Lands dealt with by this plan are bounded thus Lee Mari faieant 1'objet du pri-nt plan soot 4df nit6s ainsi 5. Peripheral inform n and adj °aenk ea w derived ream vanes sauraea and should be ve were L'informations pdriphdriques et name adjacents proviari de diverse, source., at d .... Wnt ittre veriflis. 6. All plans and documents referenced ore retched in the Sainl John Couniy Registry Off€ a or in the Land Titles Office for the 0€strrat of New Brum -1.1. Tao. We plena et documents indiqu6s sent diposia au bureau d'enregi.tre rant do comti de Saint -Jahn au du Titre Fancier de 10 Province du Nouvaou- Brunswick. Plan of Survey Plan d'arpentage Showing portion of Clovelly Drive Montrant une portion de la promenade Clovelly City of Saint John Ville de Saint John Saint John County, N.8. Corot€ de Saint John, N. —B. Scale - 1:500 rr{ 1 KIERSTEAD QUIGLEY L J and ROBERTS Ltd. Saint John, New Brunswick Doted: June 16 2015 E dot do: Le 16 Ian 2015 Wen R. Sou rs, NALS /AA- GN. -B. rX Dos ' Job 07 -0059 DW9. No. 3529 -- " STREET CLOSING CLOVELLY DRIVE Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending "A By -law Respecting The Stopping Up and Closing of Highways In The City of Saint John" at its regular meeting to be held on Monday, July 20, 2015 at 6 :30 p.m. to stop up and close the following highway: CLOVELLY DRIVE: All that portion of Clovelly Drive a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, comprising 1,011 square metres as shown on a Plan of Survey titled, "Plan of Survey Showing portion of Clovelly Drive, City of Saint John, Saint John County, N.B.," prepared by Kierstead Quigley and Roberts Ltd. and dated June 16, 2015 attached hereto. (INSERT PLAN) The proposed amendment and plan of the above described highway may be inspected by any interested person at the office of the Common Clerk, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday inclusive, holidays excepted. Written objections to the proposed amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk at 658 -2862. 54 FERMETURE DE RUE PROMENADE CLOVELLY Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention de modifier 1'« Arrete sur l'interruption de la circulation et la fermeture des routes dans The City of Saint John » lors de la reunion ordinaire qui se tiendra le lundi 20 juillet 2015 i 18 h 30 afin d'interrompre la circulation et de fermer la route suivante : PROMENADE CLOVELLY: Toute la partie de la promenade Clovelly, une rue publique Bans The City of Saint John, comt6 de Saint John, Bans la province du Nouveau - Brunswick, d'une superficie d'environ 10 11 in comme le montre le plan d'arpentage intitule << Plan d'arpentage indiquant une partie de la promenade Clovelly, City of Saint John, comte de Saint John, Nouveau - Brunswick >», prepare par Kierstead Quigley and Roberts Ltd. et date du 16 juin 2015. (INSERER LE PLAN) Toute personne interessee peut examiner les projets de modification et le plan des rues decrites ci- dessus au bureau de la greffiere communale a 116tel de ville au 15, Market Square, a Saint John, au Nouveau - Brunswick, entre 8 h 30 et 16 h 30 du lundi an vendredi, sauf les jours ferids. Veuillez faire part de vos objections au projet de modification par dcrit a 1'attention du soussigne a 1'h6tel de ville. Si vows exigez des services en frangais pour une reunion du conseil communal, veuillez communiques avec le bureau de la greffiere communale au 658 -2862. BY -LAW NUMBER C.P. 111 -9 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 323 square metres, located at 27 Cliff Street, also identified as a portion of PID number 55012074, from Major Community Facility (CFM) to Urban Centre Residential (RC) - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2015 and signed by: Mayor/Maire ARRETE No C.P. 111 -9 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune r6union du conseil communal, The City of Saint John a d6cr&6 ce qui suit : L'arr&6 de zonage de The City of Saint John, d6cr&6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 323 metres carr6s, situ6e au 27, rue Cliff, et 6tant aussi une partie du NID 55012074, de zone de grandes installations communautaires (CFM) a zone r6sidentielle de centre -ville (RC) - toutes les modifications sont indiqu&es sur le plan ci joint et font partie du pr6sent arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2015, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - July 6, 2015 Premiere lecture Second Reading - July 6, 2015 Deuxieme lecture Third Reading - Troisi&me lecture 55 - le 6 juillet 2015 - le 6 juillet 2015 ld U U U • v I '� I v ' {{ I ' v � {{ • U U U U {{ {{ REZONING / REZONAGE " U U" U U U U j U U U U U U U U U" U U" U U U U U U U U N atie� 0 e e � Zr �co V a� roe Cliff 'Pe FROM / DE TO /A CFM RC Major Community Facility Urban Centre Residential zone de grandes installations communautaires zone residentielle du centre -ville Applicant: I U d U U I Location: pwU 0 U PID(s) /NIP(s): U ldhl Wt nopnws Considered by P.A.C. /considers par le C.C.U.: l6uU ilonot Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law No. /Arrete No. Drawn By /Creee Par: U Date Drgppn /Carte Creee: UhU iLonot 37va, July 11, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Cedarwood Drive Sidewalk and Curb Background: The City has received a request from Cedar Point residents to upgrade Cedarwood Drive for safety and quality of life purposes. Motion: That Common Council direct the City Manager to have the appropriate staff perform a cost analysis to upgrade Cedarwood Drive, between Admiralty Drive and Woodward Avenue, by adding a sidewalk on one side and a curb on the opposite side and to report back to Council, within six weeks, on the cost and recommendation for implementation. ly Submitted, Co ncillor . MacKenzie Councillor — Ward 2 City of Saint John SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 40 ! wwwsaintjohn.ca j C.P. 1971 Saint John, N. -B. Canada E2L 4L1 57 tJS: July 11, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Train Whistle Cessation in the City of Saint John Background: The City has been active over the past two years investigating into train whistle cessation at the two busiest railway crossings, the Thorne Avenue crossing and Rothesay Avenue crossing. Motion: That Common Council direct the City Manager to have the appropriate staff dealing with the train whistle cessation at Thorne Avenue and Rothesay Avenue report to open session at the next meeting to update Council as to what has taken place over the past two years, why the delays and who is responsible. Respectfully Submitted, (Received via email) Gerry Lowe Councillor —Ward 3 City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 July 11, 2010 Members of Common Council Your Worship and Councillors: Subject: Reversing Falls Trails Background: have walked the trails at Reserving Falls to the water's edge. They are overgrown with grass etc. and looking a bit unkempt. I know that in previous years we the city did very little maintenance as the lessee 1 tenant was responsible. The fences that have fallen down could be picked up and set aside so the public, tourists etc. do not have to view them. Motion: To request the City Manager to advise Council if it is possible for this year to at least cut the grass etc. from the paths and ensure that the garbage is picked up on a regular basis. To request the City Manager to advise Council who owns the boat dock etc. I also might add that the land on the west side just across from the boat dock could be ideal for the Marco Polo site and request the City Manager's to consider this site location. Respectfully Submitted, (Received via email) Councillor S. McAlary Councillor -at -Large City of Saint John Q)- SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4Li I wvwvsaintjohn.ca I C.P. 1971 Saint John, N. -B, Canada E2L 4L1 59 tJS: July 11, 2015 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Canada Day 2017 Background: Canada Day 2017 will be our country's 150th birthday. That year will commemorate a very special national day of celebration. July 1st, 2017 Saint John, being the country's first incorporated city, should have a larger scale celebration than is currently held for this day. To prepare for 2017 planning will need to start ASAP including applying for any funding opportunities, securing sponsors, entertainers and our own funding requirements through our budget. Canadian cities have already started preparing for this day for their citizens and visitors. I do not want to see our city fall behind and not be prepared to have a large event. Online resources include: http: / /www.2017startsnow.ca /en /conversation- kit.php http://www.ottawa20l7.ca http: / /canada.pch.gc.ca /eng /l 342792785740/1342793251811 Motion: Resolved that Common Council direct the City Manager to strike a Special Committee for Canada Day 2017 and that the Committee be assisted by appropriate staff to oversee the Canada Day 2017 celebration and in the meantime, seek financial support from the business community. Respectfully Submitted, (Received via email) Councillor R. Strowbridge Councillor —Ward 4 City of Saint John l� - VU SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 .1 REPORT TO COMMON COUNCIL M &C- 2015 -148 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: ••C�14 City of Saint John SUBJECT: H. Sauerteig concern on Liaison Plans of Local Pipeline Companies to Secure the Participation of First Responders in Emergencies BACKGROUND: In his April 22nd 2015 letter to Saint John Common Council Horst Sauerteig asks Common Council to attain answers to a series of questions as proof that no workable Liaison Plan exists between local responders and the pipeline companies. Analysis I have reviewed the list of questions that Mr. Sauerteig raised and can provide that a recent full scale exercise (under the review of five NEB observers) in the fall of 2014 tested and provided response to each of the questions as raised by Mr. Sauerteig. Indeed the exercise of 2014 intentionally pushed the envelope on many of the very points that Mr. Saurteig raised in his April 22nd 2015 letter to Common Council and on numerous communications that Mr. Sauerteig has had with the National Energy Board, Emera Brunswick and Saint John EMO since 2008. The fall 2014 exercise was practical demonstration of a comprehensive liaison plan between the pipeline company and local first responders. The fall 2014 exercise identified lessons to be learned and steps to improve, however it certainly appropriately tested the points as raised in Mr. Sauerteig's April 22nd letter to Common Council. In addition to the full scale exercise and as a result of Mr. Sauerteig's inquiry I also obtained a report from the pipeline company defining their activity on the five relevant steps for "Liaison with Agencies Involved in Emergency" as defined in the Onshore Pipeline Regulation 99. C-a M &C- 2015 -149 July 14, 2015 (''nncllminn IWM Mr. Sauerteig's persistence and diligence on the issues of public safety are commendable. His observations and assessments over the years have been helpful in making us a safer community. I have accepted a number of his assertions; in particular on the need to plan, prepare and resource at a better level. I have also accepted the position of the NEB and NB Public Safety who have not accepted Mr. Sauerteig's position re: exercises and the local first responder's requirement to respond. With respect to Mr. Sauerteig's concern with "Liaison Plans Of Local Pipeline Companies to Secure Participation of First Responders in Emergencies ", I can offer that I am comfortable where we are with respect to planning, preparing and response to existing pipeline emergencies, albeit we need to continue to improve, be diligent and responsible in recognizing the hazards, risks, and the emergency response mitigation needs of this community. RECOMMENDATIONS That Common Council receive and file Fire Chief Kevin Clifford's response to the Pipeline Companies Liaison Plan concerns as raised by Horst Sauerteig. Respectfully submitted, Kevin Clifford BBA CFO Fire Chief / Director SJEMO 62 William Edwards Commissioner Transportation & Environment / Acting City Manger City of Saint John REPORT TO COMMON COUNCIL M &C2015 -149 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Common Council: SUBJECT: 2014 Annual Report PURPOSE 7. The City of Saint Tahn The purpose of this report is to present the City of Saint John Annual Report titled Investment in Our Priorities — Working Together for a Sustainable Saint John, for the year ended December 31, 2014. BACKGROUND During Council's priority setting sessions in 2012, accountability for service results and demonstrating citizen - focused service delivery were identified as focus areas. The desire was to support these priorities through the publication of an Annual Report. Annual reporting promotes a greater understanding of municipal responsibilities and priorities. It also supports Council in demonstrating to citizens the value their investment has in the community. The City's first Annual Report (year ended 2013) was published in 2014. ANALYSis The 2014 Annual Report is titled Investment in Our Priorities — Working Together for a Sustainable Saint John. The report highlights the many investments that were made in the community in 2014 to achieve Council's Priorities. Many of these investments were realized through partnerships with community groups, businesses, other levels of government, and other interested stakeholders. The Annual Report also showcases the innovative and collaborative approaches the City has employed to deliver service to the community while demonstrating to citizens how their investment contributes to a sustainable Saint John. 63 M &C -2014 Annual Report Council's Priorities and AdvanceSJ, the City's corporate strategic plan, provide the framework for reporting progress on key community initiatives and service results. The Annual Report provides 2014 accomplishments, service results and the financial position of the City. The City's audited 2014 Consolidated Financial Statements have been approved by Common Council, and are also included in the report to provide a more complete picture of financial performance. A project team consisting of staff from across the organization including Strategic Services, Finance & Administrative Services, Transportation & Environment Services, and Saint John Water worked collaboratively to develop the Annual Report. The City's management - professional employees were engaged to identify service and project accomplishments that align with Council's Priorities. The 2014 Annual Report will be available on the City's website once translated. Limited copies will be printed and bound to control costs. Each Councillor will receive a number of printed copies to support their dialog with the community. RECOMMENDATION It is recommended that Common Council receive and file the 2014 Annual Report, Investment in Our Priorities — Working Together for a Sustainable Saint John. Respectfully submitted, Stephanie Rackley- Roach, P.Eng., PMP, MScEng Manager, Corporate Planning Neil Jacobsen, MBA Commissioner, Strategic Services Wm. Edwards, P.Eng Acting City Manager AV SAINT JOHN Investment in Our Priorities 2014 Annual Report For the year ended December 31, 2014 4 Vkrkiv�TuFtkor for a �nU mb el �ai I ,t �kv� _ "t! Uff- ff a The annual report is an opportunity to communicate with our citizens on major service accomplishments and significant projects completed during the past year. The report also presents the City's financial position for 2014. Progress is measured against Council's Priorities for the community. We invite you to take some time to read through the 2014 Annual Report and learn more about how your investment in the community through your tax dollars is making an impact— working together for a sustainable Saint John. n It ' r � a Ole lop, i M �� 11 r4y 1, {�fffi r `'` ,rte .1 L" Table of Contents ANNUAL REPORT Our Saint John - Community Vision Saint John at a Glance 3 Message from Mayor Mel Norton 4 Representing our Community (2012 -2016 Common Council) 5 Message from City Manager, Patrick Woods 6 Service to the Community 7 Council's Priorities 8 Investing in Economic Health 10 Investing in a Community of Choice 12 Investing in Sustainable Infrastructure 14 Investing in Citizen- Focused Service Delivery 16 Innovation, Leadership and Recognition 18 FINANCIAL REPORT Message from Commissioner of Finance and Administrative Services, Gregory J. Yeomans 20 Community Investment 21 Consolidated Financial Statements 23 Auditors Report 25 Consolidated Statement of Financial Position 27 Consolidated Statement of Operations and Accumulated Surplus 28 Consolidated Statement of Changes in Net Debt 29 Consolidated Statement of Cash Flows 30 Notes to the Consolidated Financial Statements 31 City of Saint JoUnnual Report 2014 Canada's first city, leads the nation as an example of a sustainable community. (Community Vision) CDiewVV'It� E(,MDKA, W .I heritage properties within the City's 11 designated heritage conservation areas Approximately 100 pieces of art in public places 1,500 acres of industrial land in 3 industrial parks $6.6 billion assessment base 2014 Approved Budget General Fund $148,772,180 Saint John Water $39,097,000 $173,042 average cost to purchase a house in Saint John (CMA- MLS Data) AF community centres offering recreation programs in partnership with community groups and non- profit organizations 2,943 acres of parkland and 56 km of trails in Rockwood Park for recreation and leisure pursuits 1,343 lane km of municipal streets and 561 km of sidewalks to support the safe, efficient movement of people and goods Over 500 km of transmission and distribution watermains that deliver drinking water to the public s. Transit service within 0.5 km of 80% of City residents 7 fire stations with 752 km of routing to support emergency response 5 community police offices located in various neighbourhoods aimed at preventing crime 68 pumping (lift) stations that protect our natural environment 4 arenas operated by the City offering over 1,324 hours of free public skating 71 signalized intersections and 14 signalized pedestrian crossings to ensure safe travel through and around Saint John Message from �%1 rinpp� �p �1 0 The 2014 Annual Report gives all of our stakeholders an opportunity to see how we've been investing to make the Community's Vision a reality. Common Council is not doing this alone. When I look back on the year, I am struck by how much we've been able to achieve through partnerships. Highlights Throughout this report, you'll read many examples of what this community achieved in 2014. Here are some of my highlights: a particularly historic day, October 31, when together with the Government of Canada and the Province of New Brunswick, we announced the completion of the Harbour Clean -Up Project signaling the beginning of a harbour clear of sewage; • the work of City Staff, the community and the Royal Canadian Legion Branch # 69 to re- imagine Quinton Park into Larche Memorial Park, a fitting dedication for one of Saint John's own; • Irving Oil and Port Saint John partnered with the Saint John Fire Service on a training facility to ensure that they can respond to the unique public safety challenges in our city; We are working together. Common Council, City staff, citizens, businesses (small and large), community groups and other levels of government are working to help the citizens of Saint John realize their vision of leading the nation as an example of a sustainable community. • the re- invigorated Mayor's Cup — part of the City's not -to -be missed Canada Day celebrations —where 300 spectators watched boarders from around Saint John compete at the Station One Skate Park; • the TD Bank Group worked with Saint John Waterfront to interpret life along Harbour Passage through two eco -hubs • the opening of the Nick Nicolle Centre, where O.N.E. Change and the City work together to deliver community programs, and; • the resounding success of the inaugural Passport to Parks this past summer, where thousands of Saint Johners got to re- experience our phenomenal parks and the natural beauty of our outdoor public spaces. We've been making sure those beyond our borders are also aware of our investments, and how much we believe in our potential. This year we brought the Saint John message to Ottawa, Houston and Halifax. Council continues to work towards achieving their priorities as we enter into the latter part of our term. Although we still have much work to do, we look forward to working with all of our partners and investing to make Saint John what we know it can be. On behalf of Common Council and City Staff, I am pleased to present the 2014 Annual Report for the City of Saint John. City of Saint JoWOnnual Report 2014 Representing our CDywWrtw Deputy Mayor Councillor -at -Large 2012 -2016 SAINT JOHN COMMON COUNCIL Saint John Common Council consists of a Mayor and ten Councillors. Two councillors represent the City at large with the other eight representing the City's four electoral wards (two councillors per ward). The Deputy Mayor is elected by Common Council at its first meeting following the election. The Mayor and Council of the City of Saint John are elected for a four - year team. Municipal elections are held the second Monday in May and the newly - elected Common Council assumes office the fourth Monday in May. Council's role is to set policy and strategic priorities for the community that guide decision - making and allow the City to demonstrate accountability for service results. City of Saint JoF7n%nnual Report 2014 Message from City Manager �a-fric�- V1006k City staff and our partners continue to focus on delivering citizen focused and cost effective services to achieve the priorities Common Council adopted in 2012. Our Annual Report highlights how Common Council, City staff, organizations and citizens have been working together to invest in Saint John during 2014. We are incredibly fortunate that the other levels of government, community organizations, corporations and our citizens are committed to working together to move our city forward. I am proud of our achievements in 2014, and the extraordinary collaborative effort behind them. Working Together The One Stop Development Shop initiative has been well received. Through extensive stakeholder engagement, this initiative is focused on realigning our service delivery to realize our future as envisioned in the City's municipal plan, PlanSJ. ZoneSJ, the City's newly adopted Zoning By -Law, is the first major accomplishment of the One -Stop Development Shop and will support sustainable development in the City's Primary Development Area (PDA). We are already seeing progress. Ninety percent of building permit activity occurred in the PDA and the City awarded 100% of the funding available through our heritage grant program. As the City embarks on the largest infrastructure project in its history for quality drinking water, we are proud to celebrate the completion of Harbour Clean -Up. Through partnerships with the Government of Canada and the Province of New Brunswick, we continue to make great gains in renewing our critical water and wastewater infrastructure. We continue to work together towards creating a community of choice. Significant contributions from corporations and organizations allowed for many additions and improvements to our recreation assets including the Emera New Brunswick Field at Shamrock Park, TD Bank Eco -Hubs along Harbour Passage, several public art projects and Canaport LNG's support of Mispec Park. Likewise, the City's support of priority neighbourhood programs, funding for the Saint John Arts Board and the purchase of the new Green Machine clean -up trailer are partnership initiatives that enhance the quality of life in our community. The partnerships created in the development of our new Fire Training Facility will support responsible and safe industrial development in our city. Community safety was further enhanced with the addition of a leadership position in the City's Emergency Management Organization to facilitate planning, preparedness and coordinated responses to major incidents. These initiatives also have the potential to generate new revenue opportunities. We are committed to investing your tax dollars wisely. Adoption of PlaySJ and implementation of AdvanceSJ, the City's corporate strategic plan, will continue to guide our decision - making towards achieving Council's Priorities and enabling continuous improvement in our service delivery. By working together and being innovative we can better respond to the needs of our citizens. It is my hope that this annual report provides an understandable and meaningful picture of how we are working together for a sustainable and prosperous Saint John. City of Saint JoW2nnual Report 2014 IMI � to the Community Common Council, City employees, citizens and other stakeholders work together to achieve Our Saint John — the Community's Vision to lead the nation as an example of a sustainable community. Through seven service areas and a number of agencies, boards and commissions (ABCs), the City delivers over forty public services that matter to our community. C 1 4 - r_ Council's ' IHDH-he - Setting priorities is about determining what goals and objectives will be acted upon during Council's term to support the community in achieving its long- term vision — Our Saint John. On October 29th, 2012 Common Council formally endorsed a set of priorities for their four year term. Council's priorities establish key outcomes for the community; economic health, community of choice and sustainable infrastructure. With PlanSJ as a guiding framework for decision - making, Council's priorities specifically identify investment in economic development, roads, drinking water and recreation. Council has also made a commitment to good governance and providing citizen- focused service delivery. Collectively, these strategic priorities are guiding decision - making and allowing the City to demonstrate accountability for service results. E&DwKic, fte4t� • Implement clear and consistent internal processes to facilitate investment and development in Saint John while maintaining City standards that align with PlanSJ • Deliver an integrated approach to economic development • Cooperate with neighbouring municipalities to advance the economic prosperity of the region through the True Growth 2.0 initiative • Invest wisely to continue to build our community and deliver services while maintaining a healthy financial position • Implement an affordable and sustainable plan to address pension issues City of Saint JoiMnnual Report 2014 CDVV�Wrt�Df c6CR/ • Implement policies that create a livable community, one that has vibrant neighbourhoods and provides diverse and accessible opportunities to engage in arts, culture and recreation in a safe and caring environment • Continue to invest in key community recreation facilities such as Rockwood Park and Harbour Passage • Work with community partners to develop and maintain a new signature multi- purpose recreation facility and strategic neighbourhood projects that support PlanSJ • Improve the 'face' of our City by increasing investment in our roadways and sidewalks that connect our neighbourhoods • Build a more robust transit system that is aligned with the principles of PlanSJ �n_w MR0 I 4ra�tmCIbn • Implement policies that maintain and protect the quality and integrity of all our infrastructure assets in an environmentally sustainable way and reinforces the principles of PlanSJ • Execute an equitable city -wide strategic road improvement plan that supports PlanSJ • Implement a city -wide strategic recreation plan that 'right- sizes' the delivery of quality recreation programs and facilities for our diverse population • Secure funding for projects to deliver quality drinking water to our citizens ct-�,M- focna �Orvice, Nivaw • Citizens expect value for their investment in the community. With the strength of our workforce, the City is committed to investing in strategic communications, accountability for service results, responsive customer service and service -based decision - making. City of Saint Joi7n5nnual Report 2014 Investing in... Ecmr)kc/ftea4 ZoneSJ The City adopted a comprehensive new Saint John Zoning By -Low (ZoneSJ), a key by -law required to implement the land use framework for the future outlined in PlanSJ. Substantial engagement efforts were undertaken throughout the development of ZoneSJ to reach out to major industrial land owners, developers, builders, and investors to provide information and awareness on the impact of the by -law on land holdings and to support stakeholders through this process. Engagement was supported with Saint John's own internationally recognized GIS -based on -line mapping tool that helped property owners understand existing and proposed zones for their property. One Stop Development Shop The One Stop Development Shop initiative is focused on streamlining the City's development process in order to facilitate investment and quality development in Saint John while maintaining community standards that align with PlanSJ. ZoneSJ was the first major deliverable of this initiative. Another significant accomplishment was the launch of a comprehensive draft service model in the fall of 2014. The proposed service model was the focus of public consultation sessions with key stakeholders and staff to ensure service delivery aligns with expectations. Infill Development The City's total value of construction activity stood at just under $90 million in 2014, generating about $870,000 in annual building permit revenues. This revenue offsets the cost of delivering the building permitting and inspections service in Saint John. Most of this activity (about 90 %) is occurring in the City's Primary Development Area (PDA) targeted by PlanSJ. Annual building permit volumes have held constant around the 1,000 mark in the last five years. Fire Training Facility The new Fire Training Facility was opened in 2014. This was achieved through a partnership with Irving Oil who provided the space on Grandview Avenue, site servicing work, and a state -of -the art training classroom. Saint John's fire service will be responsible for delivering a variety of emergency planning, preparation, and response training programs. Port Saint John also contributed to help manage risk related to marine activity in the community. This unique partnership represents new opportunities for the City to further collaborate with other industries, attract investment in the community by preparing firefighters to support public safety activities related to large industrial projects, and generate revenue through the delivery of training programs. City of Saint JoW6nnual Report 2014 HotSpot Parking $89.5 million The City has deployed a new pay -by -phone parking service. HotSpot f Parking technology is a free application developed in New Brunswick. Users who park uptown have the ability to pay for parking with a variety — of devices and /or top up their parking meter or pay and display pass value in 2014, a slight increase over 2013 across Saint John from any restaurant, retail operation or commercial business, at any time. HotSpot Parking provides uptown businesses with the ability to 86 interact with HotSpot users and build their customer base. Introduced Net new dwelling units created (one as a pilot project with no cost associated to the City implementation, or more habitable rooms) in 2014 —a the service has been extended until June 2015. decrease from 123 in the previous year Heritage Grants Improvements to the Heritage Grant Program were implemented $89.5 million in 2014. This is an incentive program that is designed to encourage heritage property owners to meet the spirit and intent of the Saint John New Construction - Building permit Heritage Conservation Area By -Law. Recent reforms to the heritage value in 2014, a slight increase over 2013 across Saint John grants program have improved access to grants and the program has proven to be successful with the full funding envelope awarded in 2014. 86 Success of the program is an indicator of investment into the City's Net new dwelling units created (one heritage areas and the economic health of the community. The grants or more habitable rooms) in 2014 —a program provides a high return on municipal investment given that decrease from 123 in the previous year Saint John's heritage districts represent some of the highest residential property assessments in the City. p Permit activity taking place in the City's 90% Primary Development Area as defined in PlanSJ True Growth 2.0 The City continues to support Enterprise Saint John and its leadership Planning Applications processed for rezoning, subdivision approval, and in implementing True Growth 2.0 — a regional economic development variances pursuant to the Community plan. In 2014, fifteen True Growth projects took flight impacting the Planning Act areas of energy, supply chain, infrastructure, innovation, research and 825 Property Tax Referrals - Reviewoftax lead generation. The City played a key partnership role on a number assessment billings on municipal assets of the energy files and the barge terminal. In collaboration with True resulting in a reduction of $91,075 Growth 2.0, the City adopted a new Capital Priorities Matrix that 9 34 evaluates strategic infrastructure funding against the community's economic development objectives. Debt Ratio - within the Province's acceptable range and one of the lowest amongst New Brunswick municipalities Sustainable Service Review 0.6% * Increased business confidence by seven The City undertook an evidence -based review of key services at the policy level to develop the 2015 operating budget that addresses the points over the 2013 survey score conducted by the Canadian Federation of Independent Business —only NB needs of the community in an affordable and sustainable way. Service municipality to improve their standing in 2014 level options and their impact on the community were evaluated to Forecasted $230.1 million support Common Council in their decision- making. An outcome of the in tourism expenditures in the City (0.7% increase from process was the City's ability to maintain the tax rate for 2015 despite a 2013) representing an all -time high for the city number of financial challenges. � 66,111 Direct visitor inquires and 0 121,702 visitor guides requested - decrease from previous year as a direct result of a decrease in cruise passengers in 2014 Discover Saint John generated double the average amount of unique website visitors versus its peer group with 216,923 visitors City of Saint JoOnTnnual Report 2014 Investing in a... CDYWWrbfof C6ce, Passport to Parks As the school year drew to a close, the City of Saint John geared up for a fun summer with the launch of Passport to Parks — a series of special events organized over a four week period to showcase and increase citizen's awareness of the City's signature parks including Rockwood Park, Little River Reservoir, Rainbow Park, Market Place West, Victoria Square, Dominion Park, Mispec Park and Station One Skate Park. The events were well received with over 1,500 in attendance and lots of community interest. As part of the program, over 60 skaters participated in the Mayor's Cup Skateboarding Competition. The event was designed to promote helmet use at Station One Skate Park. Over 200 free helmets were given out through the Canadian Tire Jumpstart Program and P.R.O. Kids. Emera New Brunswick Field at Shamrock Park The field at Shamrock Park was revitalized thanks to a $500,000 contribution from Emera New Brunswick. In partnership with the City, this $1.5 million project included the installation of an artificial turf field and a new lighting system. These improvements will increase the amount of available playing time (length of season and intensity of use). Artificial turf fields may also decrease the day -to -day maintenance required. Nick Nicolle Community Centre The Nick Nicolle Community Centre gave the Old North End a fresh new look. This modernized facility will serve to nurture our youth, enrich our citizens and strengthen our community. O.N.E. Change, a community -based organization, assumed responsibility for program and service delivery at the centre and provided recreational opportunities at neighbouring facilities in 2014. Larche Memorial Park In partnership with the community and businesses, a West side park was the focus of a number of improvements named in memory of Constable Douglas James Larche born in Saint John and one of three Codiac RCMP officers who lost their lives in the line of duty in June 2014. More than $50,000 from 20 donors was collected. Features of the park include twelve new park benches, a monument (dedicated to Constable Larche and donated by Nelson Monuments), and three maple trees that represent the fallen Mounties. The dedication ceremony was held on October 19, 2014. Milford Park Baseball Field Renovation The Milford Park Committee with the support of the City took the lead in making sure a number of upgrades to the baseball field were completed. Canaport LNG and Emera New Brunswick partnered with the Committee, donating $25,000 to complete the improvements. The field was renamed in the honour of the late Donnie Dwyer, a Milford resident and police officer who was instrumental in introducing family protection and youth services to the Saint John Police Force. Public Art Investments Shards of Time, a sculpture celebrating the many generations who have lived in Saint John was officially unveiled on Harbour Passage. Created by sculptor Peter Powning, this piece of public art is a legacy of the City's 225th anniversary and its designation as a Cultural Capital of Canada by the Government of Canada in 2010. Several public art maintenance projects were also completed including repainting the People Waiting at Barbour's General Store and repairs and installation of plaques at the Peel Plaza Fiddlehead sculpture, King's Square Bandstand and Afghanistan plaque at the Cenotaph. City of Saint Jo!78nnual Report 2014 Harbour Passage Eco -Hub The City, in partnership with Waterfront Development and TD Bank Group, unveiled two of three planned ecological hub (eco -hub) installations along Harbour Passage. Thanks to a generous $500,000 contribution from TD, these eco -hubs feature interpretative signage and elements that will educate the community and visitors about the environment in and around the Saint John Harbour. This partnership demonstrates a commitment to the greening and sustainability along our waterfront. Safer School Zones The City began the implementation of the Safer School Zones Program in 2014. The program focuses on developing traffic calming solutions around a number of elementary schools. Safer School Zone projects were implemented at Prince Charles, Bayview and Bayside schools. Working with each school, City staff addressed their unique needs and safety requirements. Traffic calming solutions include parking, installation of signage and electronic driver feedback signs that encourage speed limit compliance. Neighbourhood Support Saint John Common Council presented over $150,000 in grants to IF of res! community organizations in June as part of the City's Neighbourhood Stimulation Grant Program to build leadership capacity and increase engagement in neighbourhoods. Grants were awarded to Quality Learning New Brunswick, Crescent Valley Resource Centre, Village Association / East Side Motivators, Vibrant Communities — Around the Block Neighbourhood Newspaper, O.N.E. Change Inc., Teen Resource Centre for Youth, Westside PACT, PULSE (People United Lower South End), and Anglin Drive Tenants • 2010 Association (Story Tent). Transportation Master Plan (MoveSJ) A request for proposal was awarded for the development of a Transportation Strategic Plan for Saint John. MoveSJ will guide transportation investments in the City for the next 25 years. As a first step to the planning process, traffic counts were completed for both vehicle traffic and pedestrian movements in 2014. Y Facility The City continues to support the YMCA in the construction of their new facility. Approximately $343,000 was contributed to the YMCA's facility including land, grant for permit fees and capital contributions. The new facility will provide increased opportunities for recreation and wellness activities in Saint John. Emergency Preparedness The City has renewed our focus on emergency management. With the addition of a leadership resource, the City's Emergency Management Organization (EMO) can ensure proper planning, full preparedness and a coordinated response to major emergencies. A priority is to ensure responsible industrial development through risk assessment and planning. An emergency preparedness exercise that simulated a pipeline incident was conducted in 2014 involving approximately 35 people representing various stakeholders. Working with our stakeholders the City is committed to ensuring Saint John is a safe, liveable community. City of Saint JoF7r>knnual Report 2014 ■ I nvesti n i n..�nt al ma� �e, 14rastr�re, Investment in Roads Common Council remained committed to their priority to invest in roads. With funding levels consistent with the previous year, the City resurfaced 97 lane kilometres representing 7.8% of the road network. A slight decrease in the pavement condition index (PCI) in 2014 was a result of severe winter weather. Increased funding for asphalt resurfacing has resulted in a reduction of claims for damage from potholes. Quality Drinking Water The Safe, Clean Drinking Water Project ( SCDWP) involves the construction of a water treatment plant (East), watershed and storage improvements, and upgrading a network of water mains and pipes. This past Fall, Common Council approved the three shortlisted bidders selected to enter into the Request for Proposal (RFP) process for the project. The selection of bidders marks a significant milestone that will ensure Saint John has quality drinking water. In an effort to reduce cost, testing for groundwater in both the East and West sides of the city was completed in 2014. Groundwater typically costs less to treat as the soil and rocks through which it flows acts as a natural filtration system. Testing indicated that there is enough water to supply groundwater to the West side and can be treated at the existing Spruce Lake Treatment Plant. As a result, the SCDWP scope was amended to account for groundwater with a reduction in capacity required at the new water treatment facility and a decrease in the amount of distribution and storage upgrades required. Harbour Clean -Up Representatives from the federal, provincial and municipal governments marked the final milestone of Saint John's Harbour Clean -Up project — a harbour 100 percent free of raw untreated wastewater. Construction of the Eastern Wastewater Treatment Facility was completed in 2011 and the last of the 24 lift stations required to move wastewater to a treatment facility was completed in 2014. Water and Wastewater Infrastructure Maintenance The City is committed to managing its assets in an effective and efficient way. One initiative is the continued delivery of the unidirectional flushing program, a more efficient approach to cleaning and maintaining water mains to ensure quality drinking water. Another initiative is the implementation of a QuickTV (QTV) pilot project. QTV is a tool for identifying sewers that require further assessment and maintenance. This approach helps identify the lines that need immediate attention to prioritize cleaning and /or required repairs. This program will become part of the on -going asset management program. City of Saint Jo[Nnnual Report 2014 MOW m� m2w mw: M M M— M M' Stormwater Management The City continues to invest in stormwater management to protect infrastructure, private property and the environment. In 2014, the construction of a 100,000 cubic metre detention pond in Millidgeville was completed. The project included excavation, installation of new storm sewer, removal and installation of new cross culverts at Cambridge Drive and landscaping. The detention pond is intended to reduce flooding in the Brentwood area. Capital Infrastructure Investment A significant portion of a complex infrastructure project was completed on Prince William Street in 2014. The project was designed to reinvest in the urban core, ensuring alignment with PlanS1. It involved the renewal of the existing watermain and sanitary sewer, installation of new storm sewer, and street reconstruction including curb and sidewalk. Several unique features highlight this project including partnerships with Public Works and Government Services Canada to remove a heating tunnel dating back to 1957 and Saint John Energy to facilitate the conversion of overhead utilities to underground services. Designated as the first historic streetscape in Canada, new granite curb, bike racks and park benches were installed. A focused effort was made to work with area businesses to ensure construction issues were dealt with easily and efficiently. A number of other infrastructure projects that included water, sanitary and storm work and road reconstruction were undertaken in 2014. These included work on Duke Street, Hillcrest Drive, Douglas Avenue and Rodney Street Saint John Sign The iconic Saint John sign on Fort Howe received a facelift and an LED lighting retrofit in 2014. Improvements in lighting technology will provide more lighting hours, better illumination, and decrease maintenance requirements. The retrofit will also decrease operating costs. The City is responsible for ongoing maintenance including the cost of the energy. The cost to run the sign is now expected to be about $1,000 per year compared to the $9,000 prior to the retrofit. Advanced Water Metering Infrastructure The City started a project in 2014 that involves the installation of a radio frequency meter reading system that will collect hourly readings of all water meters in the water distribution system. As well, this past year a total of 669 new meters were installed. This infrastructure will facilitate the automation of meter reading in real time. City of Saint Jo &ohnnual Report 2014 r_n Investing in... Cn-h"r- �DGU.�a�PXVIGp, 14verw Public Involvement The City of Saint John recognizes the importance of public involvement and participation in the decisions that impact our community. One way citizens can get involved is to serve on one of the City's agencies, boards or commissions (ABCs). In 2014, the City implemented a new on -line ABC application system. This new system allows for better tracking of committee composition and provides access to citizens to see who is on a committee or what vacancies are available. On -line Claims Reporting An on -line claims reporting system was introduced in 2014. A citizen can file a damage claim if it is believed that the City has been negligent in its maintenance of facilities, roads, trees, and sewers causing bodily injury or property damage. This new reporting system is easy to use and supports getting better information on incidents. Fire Inspection Field Reporting The Fire Prevention Service has fully deployed a field inspection reporting system. Inspectors directly enter inspection results in the field rather than returning to the office. This continuous improvement initiative has improved productivity and supported the elimination of a data entry position. By -Law Enforcement Protocol In 2014, the Dangerous and Vacant Building Program developed an inspection protocol that outlines the frequency of inspections required depending on the condition and priority of the building. The objective was to enhance public safety and use resources more cost - effectively. As a result, by -law enforcement staff can focus on priority buildings to reduce the risks to neighbouring properties. Line Painting Improvements The addition of a new paint truck to the City's fleet has resulted in a number of productivity improvements and operational savings. The truck is equipped with measurement and heating devices that ensure the right thickness and consistency of paint is applied. There is also less paint wasted as there is no need to flush the truck every day. With the ability to use a drying product and carry a full day's worth of paint, travel time has been reduced. Traffic Control Enhancements A rectangular rapid flashing beacon (RRFB), a new solar powered technology, has been implemented on the existing traffic control devices at the top of Garden Street. RRFB devices use rapidly flashing beacons to alert motorists when a pedestrian is crossing. The average cost to install an RRFB is $6,500 compared to $50,000 to install a traditional pedestrian- activated overhead flasher system. The City of Saint John is one of the early adopters of this type of technology. City of Saint JoiUnnual Report 2014 m® mm IIIIIIIIIIIIIIIIIIJO" Stormwater Maintenance Innovation The City installed a plastic catch basin and manhole on Farry Cove Lane as a pilot project in 2014. This new type of infrastructure material is manufactured in New Brunswick and has a life expectancy three times that of traditional concrete. Early analysis of the installation has been positive and has garnered interest from the supplier to partner with the City to write a research paper. Safer Arenas The City installed gas detection devices in all the City -owned arenas. Staff also facilitated the installation of these devices at the Lord Beaverbrook Rink. To support this initiative, Standard Operating Procedures were developed for arena operators and implemented at each of the arenas to improve overall public safety and meet regulatory requirements. Enhanced 911 Saint John is the first and only Public Safety Answering Point (PSAP) in New Brunswick to provide Enhanced 911 (E911) service before the December 31, 2014 deadline. This initiative provides 911 emergency operators with your mobile phone number, area code and approximate location to support more efficient service delivery and enhance public safety. Public WiFi More access points were added to the City's public space WiFi. This work was done in cooperation with Discover Saint John, Waterfront Development, Uptown Saint John, Saint John Energy, City staff and our primary technology partner, Bell Aliant. The goal is to build an affordable, sustainable, reliable and functional public space WiFi network to provide a level of convenience to the people who live, work, invest and play in Saint John. Webcams In 2014, a scalable and secure web portal was launched where live webcam feeds can be viewed. Web cameras have been installed to provide a bird's eye view of Saint John in motion in several key locations including King's Square, King Street, Loyalist Plaza and the City Market. The goal is to showcase key municipal assets and attractions. Post Tropical Storm Arthur Response Post tropical storm Arthur battered the Maritimes in 2014. In Saint John, many areas of the city were flooded with heavy rain extensive damage to infrastructure and private property. Through a coordinated effort, the City pruned or cut down many trees and replaced a number of concrete sidewalk panels that were lifted up out of place by tree roots. After the storm, the City assisted residents with tree /branch curb side collection. City of Saint Jol83nnual Report 2014 Innovation, Leadership and 7KezD h:rhDK ������������������• i; \ \\ I M PlanSJ PlanSJ continues to be recognized nationally as an innovative and leading edge planning document. In 2014, the Canadian Institute of Planners (CIP) held their annual conference in Fredericton, NB, the first time the conference has been held in New Brunswick in over 30 years. Saint John planning staff supported two mobile workshops in Saint John as part of the conference educational opportunities. These workshops were attended by over 60 professional planning staff from across the country and focused on urban redevelopment in our core, heritage investment, and local food, all strongly supported by PlanSJ. CIP also awarded the Saint John City Market with their annual Great Places in Canada award (now showcased at the Market for everyone to see) and the Vision in Planning historical award for the 1946 Municipal Plan. GIS The City's GIS team supported the mapping needs related to drafting the new Zoning By -Law with the innovative development of the ZoneSJ Map viewer, an interactive web -based tool to support public engagement. This mapping tool was internationally recognized as a Distinguished System by the Urban and Regional Information Systems Association (URISA) for its innovation. Service -Based Budget The City's service -based budget was recognized by Progress Magazine as a finalist for their Innovation in Practice Awards in the Strategy category. Linking resource allocations to service level objectives, the service -based budget outlines in measurable terms all the services to be provided by the City and at what level they are to be provided. The service -based budget allows taxpayers, members of the community and other interested stakeholders to better understand what the public can expect in terms of service delivery. r 110 E � f OE PEEL ", SERVICE DE DE SAINT d 444' SJPF H4 The City of Saint John Police Headquarters received a LEED Gold certification by the Canada Green Buildings Council. The 6,500 square metre facility features a green roof, significant reductions in potable water and energy use, and was built to maximize daylight and views throughout much of the building. Rockwood Park Rockwood Park was recognized as one of the 8 best urban parks in Canada by Canadian Living Magazine. 'Whether you're looking to go hiking, fishing, canoeing, kayaking, pedal boating, rock climbing, cross - country skiing, camping, golfing, mountain biking or horseback riding, Rockwood Park is the venue for you: Canadian Living Big Data The City of Saint John sponsored the Big Data Conference, an event designed to get Atlantic Canadians to grab hold of the opportunities big data offers to business, government and education. T4G and the New Brunswick Information Technology Council (NBITC) brought together emerging data science innovators from Atlantic Canada and across North America for a day of open conversation to explore what big data means for our communities and how it is reshaping business. City of Saint JoiMnnual Report 2014 Butterflies in the Market The City of Saint John and City Market Association collaborated with students and staff from 32 schools across the Greater Saint John area to make a tradition out of a project that began in 2013. Over 1,300 students in grades kindergarten to 12 hand - painted 440 butterflies that hung from rafters of the City Market. Stonehammer Geopark The City of Saint John hosted the 6th annual United Nations Educational, Scientific and Cultural Organization (UNESCO) conference on global geoparks and hosted delegates from around the world at North America's first and only global geopark. Sculpture Saint John This international sculpture symposium was held in Saint John for the second time. Eight accomplished sculptors from around the globe shaped mammoth chunks of stunning New Brunswick granite into works of beautiful public art. These magnificent sculptures were created in the public eye throughout August and September at the Coast Guard site on the Saint John waterfront. Saint John Police Force Members of the Saint John Police Force (both sworn and civilian) were recognized by the Codiac RCMP for their support during the Moncton tragedy in June. Ford World Curling Championships The Ford World Women's Curling Championships made a return to Saint John in 2014. Saint John heartily welcomed fans and competitors from around the world with displays at local businesses and community organizations throughout the nine -day sporting event. Hosting of the event brought an economic boost to the community. cicwooD --- — PARK AMMITIES PARK �- -•- - SEkI'Il'ES OFFER7S QANS LE PAR King's Square King's Square was awarded the Trip Advisor Attraction of the Year Award at the Hospitality Saint John Awards. The award is based on traveller ratings on the Trip Advisor site. Incident Command Members of the Saint John Fire Department and Saint John EMO provided incident command support in response to the train derailment in Waspke NB. City of Saint Joasnnual Report 2014 Message from Commissioner of Finance & Administrative Service 6--*e�rW . yevV4"s, be�t11hamg t - (-Xmexa� W $120M $110M $100M z $90M m SEW MIA z 0 w $60M $50M $40M 20.00% 18.00% 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% 2010 2011 2012 2013 2014 Debt Ending Balance - General Fund Debt Service Ratio - Saint John Debt Service Ratio - Other Municipalitic, (Average) The debt service is a measure of the debt service costs as a percentage of total expenditures of the general operating fund of a municipality. Benchmarking with other New Brunswick municipalities is supported with data from the Annual Report of Municipal Statistics of New Brunswick (2013). The preparation and presentation of the consolidated statements are the responsibility of the Financial Management Service area. We are committed to sound, sustainable financial management designed to support the community and Common Council's priorities with a focus on a long term financial plan. It is my pleasure to submit the City of Saint John's audited Consolidated Financial Statements for the year ending December 31, 2014. Financial Results The Consolidated Financial Statements have been audited by Deloitte LLP, Chartered Accountants who have expressed a qualified audit opinion related to the Share -Risk Plan (pension). Expect for this qualification, these statements present fairly, in all material respects, the financial position of the City of Saint John as of December 31, 2014 in accordance with Canadian Public Sector Accounting (PSA) standards. ° The financial results show the City maintained a strong financial position in 2014. Results reveal a consolidated annual surplus of $11,734,122, revenues of $217,672,911 and expenses of $205,938,789. The City realized marginal tax base growth in 2014 and yet maintained a tax rate of 1.785 per $100 of assessment. Commitment to Debt Management The City continues to manage its long -term debt, which includes capping capital investment to ensure sustainable debt management. Capital investment funding decisions are made by strategically evaluating each capital request. The City's debt service ratio of 9.34% in 2014 validates the impact of these decisions. This percentage is well below the Province of New Brunswick's maximum ratio of 20% and the City has maintained a debt service ratio below the average of other cities in New Brunswick for the last several years (see graph on left). I thank staff from across all service areas in the City for their assistance, cooperation and collaboration. City of Saint Joi86nnual Report 2014 Go►��� -�. I ���� -mot ___________________________ 2014 Revenue: $217,672,911 2014 Expenditures: $205,938,789 Where the Community's Investment Comes From Property Taxes 9% Unconditional Grant 12% Other revenue from own sources 18% water and sewer revenue 1% Miscellaneous revenue 5% Contributions from others 1% Income from energy services How the Community's Investment is Spent 19% Government general services 24% Protective services 24% Transportation services 16% water and sewer services 2% Environmental health services 10% Environmental developmental services Recreational and cultural services The Consolidated Financial Statements reflect the consolidated assets, liabilities, revenues, expenditures, cash flows and changes in net debt as well as detailed notes. Detail of what is included with each category of revenues and expenditures can be found in the Consolidated Financial Statements. The Consolidated Financial Statements include all organizations and enterprises owned or controlled by the City, a total of 17 entities that are listed below. City of Saint JoWAnnual Report 2014 The City of Saint John Consolidated Financial Statements December 31, 2014 Chty of 5aintJohsn Aral Report 2014 The City of Saint John December 31, 2014 CONTENTS Page Consolidated Financial Statements Independent Auditor's Report 1 - 2 Consolidated Statement of Financial Position 3 Consolidated Statement of Operations and Accumulated Surplus 4 Consolidated Statement of Changes in Net Debt 5 Consolidated Statement of Cash Flows 6 Notes to the Consolidated Financial Statements 7-39 c" Df sairrtJahn AAMI Repart Z 014 Deloitte Brunswi p Brunswick House k H P.O. Box 6549 44 Chipman Hill, 7th Floor Saint John N$ E21- 4R9 Canada Tel: 506 -632 -1 080 Fax: 506-632-1210 www.deloitte.ca Independent Auditor's Report To His Worship The Mayor and Members of Common Council of The City of Saint John We have audited the accompanying financial statements of The City of Saint John ("City"), which comprise the consolidated statements of financial position as at December 31, 2014 and the consolidated statements of operations and accumulated surplus, change in net debt and cash flow for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In malting those risk assessments, the auditor considers internal control relevant to the City's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. City of sairrt john A �al Repnrt Z 014 Basis for Qualified Opinion In December 2012, the City's defined benefit pension plan was converted to a shared risk model under Part 2 of the Pension Benefits Act (New Brunswick). The City has concluded that the shared risk model is a defined contribution plan. We were unable to obtain sufficient appropriate audit evidence to conclude that accounting for the shared risk model as a defined contribution plan is compliant with public sector accounting standards. Consequently, we were unable to determine whether any retirement benefit liability and related retirement benefit expense should be recorded as at December 31, 2014. The determination of the amount of the retirement benefit liability and related retirement benefit expense would require an actuarial valuation as at December 31, 2014 which was not prepared. Qualified Opinion In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of The City of Saint John as at December 31, 2014, and the results of its operations, changes in net debt, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. " �tso-,A-e V-�,p Chartered Professional Accountants July 6, 2015 Cloy of sairrtJnhn AMAml Repnrt Z 014 ON The City of Saint John Consolidated Statement of Financial Position As at December 31, 2014 December 31, December 31, 2014 2013 Financial assets Cash and cash equivalents (Note 4) 13,354,780 14,346,982 Accounts receivable (Note 5), (Note 6) and (Note 7) 26,804,419 18,556,841 Investment in Energy Services (Note 8) 53,390,064 51,520,621 Other investments (Note 9) 8,055,710 7,585,183 101,604,973 92,009,627 Financial liabilities Accounts payable and accrued liabilities (Note 10) 28,924,099 31,870,303 Deferred revenue 1,805,470 1,741,250 Deferred government transfers (Note 11) 2,933,087 5,529,618 Accrued pension liability (Note 13) 322,701 600,878 Post employment benefits and compensated absences (Note 13) 23,675,400 22,779,800 Bank loan payable (Note 3) 156,715 201,159 Long term debt (Note 12) 225,595,284 212,973,226 283,412,756 275,696,234 Net debt (181,807,783) (183,686,607) Non - financial assets Inventory 1,399,249 1,408,270 Prepaids 1,837,789 1,134,764 Deferred expenses 3,200,500 778,000 Tangible capital assets (Note 21) 928,831,425 922,092,631 935,268,963 925,413,665 Accumulated surplus 753,461,180 741,727,058 Contingencies (Note 14) Commitments (Note 15) Approved by: Mel Norton, Mayor a d Merrithew, Chair of Finance Committee The accompanying notes are an integral part of these consolidated financial statements. 3 _. . ,9 �;, The City of Saint John Consolidated Statement of Operations and Accumulated Surplus For the year ended December 31, 2014 2014 2014 2013 Budget (Note 2) (Unaudited) (Note 2) Revenues Property taxes 117,667,569 117,667,569 118,239,743 Unconditional grant 19,894,548 19,701,031 18,661,353 Other revenue from own sources (Note 26) 21,690,250 26,181,451 26,333,352 Water & sewer revenue (Note 17) 35,842,061 38,472,819 34,269,330 Miscellaneous revenue 702,592 1,836,991 2,922,330 Contributions from others (Note 26) 1,180,000 11,943,607 15,521,920 Income from energy services (Note 8) - 1,869,443 - 196,977,020 217,672,911 215,948,028 Expenses General Government Services (Note 26) 40,523,187 39,999,156 34,774,439 Protective services (Note 26) 49,947,785 49,611,875 48,639,089 Transportation services (Note 26) 38,462,177 48,666,391 47,017,579 Water and sewer services (Note 26) 39,097,000 33,729,452 32,106,431 Environmental health services (Note 26) 3,547,444 3,350,209 3,237,844 Environmental development services (Note 26) 22,139,636 20,216,693 19,907,895 Recreational and cultural services (Note 26) 10,177,700 10,365,013 9,853,485 Loss from energy services (Note 8) - - 6,207,533 203,894,929 205,938,789 201,744,295 Annual surplus 6,917,909 11,734,122 14,203,733 Accumulated surplus, beginning of year - 741,727,058 727,523,325 Accumulated surplus, end of year (6,917,909) 753,461,180 741,727,058 The accompanying notes are an integral part of these consolidated financial statements. 4 The City of Saint John Consolidated Statement of Changes in Net Debt For the year ended December 31, 2014 Annual surplus 2014 2013 11,734,122 14,203, 733 Acquisition of tangible capital assets (Note 21) (44,902,563) (35,312,602) Disposal of tangible capital assets (Note 21) 2,425,533 1,820,773 Amortization of tangible capital assets (Note 21) 35,738,236 35,327,950 Decrease (increase) in inventory 9,021 (114,333) Increase (decrease) in prepaids (703,025) 44,193 Increase (decrease) in deferred expenses (2,422,500) 132,400 (Decrease) increase in net assets (9,855,298) 1 898,381 Net debt, beginning of year (183,686,607) (199,788,721) Net debt, end of the year (181,807,783) (183 686,607) The accompanying notes are an integral part of these consolidated financial statements, 5 C" of Sairrt John iir} I Repart Z 014 The City of Saint John Consolidated Statement of Cash Flows For the year ended December 31, 2014 Accounts payable and accrued liabilities (2,946,204) (4,455,346) Deferred revenue 64,220 (152,719) Deferred government transfers (2,596,531) (8,320,098) Accrued pension liability (278,177) (4,466,253) Other post employment liabilities 895,600 (2,270,901) 33,258,667 39,216,634 Capital transactions Acquisitions of tangible capital assets (Note 21) (44,902,563) (35,312,602) Proceeds on sale of tangible capital assets 414,050 278,596 44,488,513 35,034,006 Financing transactions Repayment of long term debt (25,277,942) (18,466,646) Proceeds from long term debt 37,900,000 30,504,000 Repayment of bank loan (44,444) (11,965,841) 12,577,614 71,513 Investing transactions Investments (Note 8) and (Note 9) (2,339,970) 5,419,821 Net decrease (increase) in cash and cash equivalents (992,202) 9,673,962 Cash and cash equivalents, beginning of year 14,346,982 4,673,020 Cash and cash equivalents, end of year 13,354,780 14,346,982 The accompanying notes are an integral part of these consolidated financial statements. 9 2014 2013 Operating transactions Annual surplus 11,734,122 14,203,733 Items not involving cash Amortization of tangible capital assets (Note 21) 35,738,236 35,327,950 Loss on disposal of tangible capita[ assets 2,011,483 1,542,177 Change in non -cash assets and liabilities Accounts receivable (8,247,578) 7,745,831 Inventory 9,021 (114,333) Prepaids (703,025) 44,193 Deferred expenses (2,422,500) 132,400 Accounts payable and accrued liabilities (2,946,204) (4,455,346) Deferred revenue 64,220 (152,719) Deferred government transfers (2,596,531) (8,320,098) Accrued pension liability (278,177) (4,466,253) Other post employment liabilities 895,600 (2,270,901) 33,258,667 39,216,634 Capital transactions Acquisitions of tangible capital assets (Note 21) (44,902,563) (35,312,602) Proceeds on sale of tangible capital assets 414,050 278,596 44,488,513 35,034,006 Financing transactions Repayment of long term debt (25,277,942) (18,466,646) Proceeds from long term debt 37,900,000 30,504,000 Repayment of bank loan (44,444) (11,965,841) 12,577,614 71,513 Investing transactions Investments (Note 8) and (Note 9) (2,339,970) 5,419,821 Net decrease (increase) in cash and cash equivalents (992,202) 9,673,962 Cash and cash equivalents, beginning of year 14,346,982 4,673,020 Cash and cash equivalents, end of year 13,354,780 14,346,982 The accompanying notes are an integral part of these consolidated financial statements. 9 The City of Saint John Motes to the Consolidated Financial Statements For the year ended December 31, 2014 1. Purpose of the organization The City of Saint John (the "City ") was incorporated by royal charter in 1785. As a municipality, the City is exempt from income taxes under Section 149(1)(c) of the Canadian Income Tax Act. The City has the following vision statement, "We are energized, engaged people committed to working together to provide services that are responsive to Community needs and delivered in a sustainable, cost effective way." 2. Summary of significant accounting policies The consolidated financial statements of the City are the representations of the City's management prepared in accordance with Canadian generally accepted accounting principles for local governments, as recommended by the Chartered Professional Accountants of Canada Public Sector Accounting Board ( "PSAB "). Significant aspects of the accounting policies adopted by the City are as follows: Reporting entity The consolidated financial statements reflect the assets, liabilities, revenues, expenditures, and changes in net debt and cash flows of the reporting entity. The reporting entity is comprised of all organizations and enterprises accountable for the administration of their affairs and resources to the City and which are owned or controlled by the City. Interdepartmental and organizational transactions and balances are eliminated. The focus of PSAB financial statements is on the financial position of the City and the changes thereto. The Consolidated Statement of Financial Position includes all of the assets and liabilities of the City. The entities included in the consolidated financial statements are as follows: 1. The City of Saint John General Operating Fund 2, The City of Saint John Capital and Loan Fund 3. The City of Saint John Water and Sewerage Utility Operating Fund 4. The City of Saint John Water and Sewerage Utility — Capital and Loan Fund 5. Saint John Parking Commission 6. Saint John Transit Commission 7. Saint John Non Profit Housing Inc. 8. Saint John Development Corporation 9. Saint John Industrial Parks Inc. 10. Harbour Station Commission 11. Saint John Aquatic Centre Commission 12. Saint John Trade and Convention Centre 13. Saint John Energy 14. Lord Beaverbrook Rink 15. Saint John Police Commission 16. Saint John Free Public Library 7 _� .97:. �,__. The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2414 2. Summary of significant accounting policies [Cont'd] Reporting entity [Cont'd] 17. Saint John Jeux Canada Games Foundation, Inc. Investment in Energy Services The City's investment in Saint John Energy is accounted for on a modified equity basis, consistent with generally accepted accounting principles as recommended by Public Sector Accounting Standards for government business enterprises. Under the modified equity basis of accounting, the business enterprise's accounting principles are not adjusted to conform with those of the City and inter - organizational transactions and balances are not eliminated. The City recognizes its equity interest in the annual income or loss of Saint John Energy in its consolidated statement of operations with a corresponding increase or decrease in its investment asset account. Budget The budget figures contained in these financial statements were approved by Council on December 23rd, 2093 and the Minister of Local Government on February 5th, 2014. The budget is unaudited and does not include elimination of inter - organizational revenues and expenses with controlled entities. Revenue recognition Unrestricted revenue is recorded on an accrual basis and is recognized when collection is reasonably assured. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Other revenue is recorded when it is earned. Property taxes, which are authorized by Council, are recognized as revenues in the period for which the taxes are levied. Government transfers Government transfers are recognized in the consolidated financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, except to the extent that transfer stipulations give rise to an obligation that meets the definition of a liability and reasonable estimates of the amounts can be made. Transfers are recognized as deferred revenue when amounts have been received but not all eligibility criteria have been met. Expenses Expenses are recorded on an accrual basis. The cost of all goods consumed and services received during the year is expensed. Measurement uncertainty The preparation of the consolidated financial statements in accordance with Canadian PSAS requires management to The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Measurement uncertainty [Cont'd] make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements, and the reported amounts of revenues and expenses during the year. Key components of the consolidated financial statements requiring management to make estimates include: the useful life of capital assets, impairment of tangible capital assets, rates for amortization and allowance for doubtful accounts in respect of receivables. Estimates are based on the best information available at the time of preparation of the financial statements and are reviewed annually to reflect new information as it becomes available. Measurement uncertainty exists in these financial statements. Actual results could differ from those estimates. Financial instruments The City's financial instruments consist of cash and cash equivalents, accounts receivable, investment in Energy Services, other investments, accounts payable and accrued liabilities, bank loan payable, and long term debt. Unless otherwise noted, it is management's opinion that the City is not exposed to significant interest, currency or credit risk arising from these financial instruments. The fair value of these financial instruments approximates their carrying values, unless otherwise noted. The City is subject to credit risk through accounts receivable. The City minimizes credit risk through ongoing credit management. Cash and cash equivalents Cash and cash equivalents include cash on hand, balances with banks and short term deposits with original maturities of three months or less. Tangible capital assets Tangible capital assets are non - financial assets having a physical substance that: - Are held for use by the City in the production or supply of goods and services, for rentals to others, for administrative purposes or for the development, construction, maintenance or repair of other tangible assets; - Have useful lives extending beyond one year and are intended to be used on a continual basis; - Have a minimum value of $5,000 for individual assets; or $25,000 for pooled assets; and - Are not intended for sale in the ordinary course of operations. 99:, The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Tangible capital assets [Cont'd] Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Assets that fall below the threshold amounts are expensed for accounting purposes. The cost of the tangible capital asset is amortized on a straight line over the estimated useful life as follows: Asset Type Years Equipment and light machinery 3 -25 Furniture and office equipment 5 -15 Information technology equipment and software 1 -15 Land NIA Land improvements 5 -100 Leasehold improvements Term of lease Municipal buildings 10 -70 Transportation 5 -50 Motor vehicles and mobile equipment 5 -20 Water and wastewater networks 5 -100 In the year of acquisition and the year of disposal, one half of the annual amortization expense is recognized. Assets under construction are not amortized until the asset is available for productive use. Tangible capital assets are written down when conditions indicate that there is impairment in the value of the assets and the reduction in the value can be objectively estimated and it is expected to be permanent. The net write -downs are accounted for as expenses in the statement of operations. Donated or contributed assets are recorded at fair market value at the date of construction or donation. In some circumstances, replacement cost may be used. Segmented information The City provides a wide range of services to its residents. For management reporting purposes, operations and activities are organized and reported by function. This presentation was created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. Municipal services are provided by service areas as follows: General government services This segment is responsible for the overall governance and financial administration of the City. This includes Council functions, general and financial management, legal matters and compliance with legislation as well as civic relations. 10 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Segmented information [Cont'd] Protective services This segment is responsible for the provision of policing services, fire protection, emergency measures, animal control and other protective measures. Transportation services This segment is responsible for common services, roads and streets maintenance, street lighting, traffic services, parking and other transportation related functions. Water and sewer services This segment is responsible for the provision of water and sewer services including the maintenance and operation of the underground networks, treatment plants, reservoirs and lagoons. Environmental health services This segment is responsible for the provision of waste collection and disposal. Environmental development services This segment is responsible for planning and zoning, community development, tourism and other municipal development and promotion services. Recreation and cultural services This segment is responsible for the maintenance and operation of recreational and cultural facilities, including the swimming pool, arenas, parks and playgrounds and other recreational and cultural facilities. Energy services This segment comprises a non - generating distribution utility that supplies electricity to municipal, residential, general service and industrial customers through 12 interconnection supply points and substations located in the City of Saint John. It also provides street lighting, area lighting and water heater rental services. Inventory Inventory is valued at the lower of cost and net replacement cost with cost being determined on the first in, first out basis. 11 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Post employment benefits The City recognizes its obligations under post - employment benefit plans and the related costs, as disclosed in Note 13. Where appropriate, the City has undertaken actuarial valuations. 3. Bank loan payable The City has credit facilities with the Bank of Nova Scotia. According to the terms and conditions of the commitment letter signed between the City and the Bank of Nova Scotia, the City can borrow up to $5.5 million to fund general operations and $25 million to assist in financing capital expenditures pending fall -in of long term financing. The interest rate for the credit facilities is the Bank's prime lending rate less 0.5% per annum with interest payable monthly. As at December 31, 2014, the balance of the bridge financing credit facility was zero (2013 - zero) and the balance of the operating line of credit was zero (2013- zero). 4. Cash and cash equivalents Cash and cash equivalents consists of the following: 13,354,780 14, 346, 982 12 December 31, 2014 December 31, 2013 Unrestricted cash 9,350,810 10,381,248 Restricted cash Reserve for capital purchase 283,500 259,000 Airspace 2049 fund 13,046 12,279 Land sub - division fund 38,373 57,381 Saint John Non Profit Housing future development fund 49,955 49,360 Deposits on contracts 610,524 495,811 Saint John Non Profit Housing replacement reserve 2,937,468 3,032,757 Saint John Non Profit Housing subsidy surplus reserve 51,102 59,146 13,354,780 14, 346, 982 12 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 5. Due from the Federal Government and its agencies Amounts due from the Federal Government and its agencies consist of the following: December 31, December 31, 2014 2013 Canada Revenue Agency HST receivable 773,305 1,023,877 Harbour Cleanup Fund 2,660,000 2,660,000 Gas Tax Fund 4,696,915 2,643,941 Other 114,936 358,658 8,245,156 6,686,476 6. Due from the Province of New Brunswick Amounts due from the Province of New Brunswick consists of the following: December 31, December 31, 2014 2013 Safe Clean Drinking Water Project 1,741,581 - Dept. of Public Safety - Hurricane Arthur 133,501 - Other 1,628,192 1,090,720 3,503,274 1,090,720 7. Accounts receivable Accounts receivable consist of the following: December 31, December 31, 2014 2013 $ $ Due from the Province of New Brunswick (Note 6) 3,503,274 1,090,720 Due from the Federal Government and its agencies (Note 5) 8,245,156 6,686,476 Water and sewer charges to ratepayers 10,068,747 6,856,083 Other 6,503,350 4,824,018 Allowance for doubtful accounts (1,516,108) (900,456) 26, 804,419 18,556,841 13 _ E' v 1,03 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 8. Investment in energy services Change in equity in Saint John Energy: 2014 2013 Equity at beginning of year 51,520,621 57,728,154 Employee future benefits asset write off - (6,306,728) Net earnings 1,869,443 99,195 Equity at end of year 53,390,064 51,520,621 As of June 1, 2013, Saint John Energy offers pension employment benefits under a Shared Risk Pension Plan. On conversion, Saint John Energy wrote off the future benefit asset of $6,306,728 to the capital reserve liability. 9. Other investments Other investments consist of the following: December 31, December 31, 2014 2013 Canada Games Foundation investments 6,937,275 6,558,250 Other investments 1,118,435 1,026,933 Total other investments 8,055,710 7,585,183 The investments of the Canada Games Foundation are held in the custody of Scotiatrust and CIBC Melon. The Foundation's investment strategy is to hold high quality corporate or Government bonds and liquid equity investments which bear no unusual credit or interest rate risk. Fair values of investments in fixed income securities and equities are determined using year end quoted market prices. 14 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 10. Accounts payable and accrued liabilities Accounts payable and accrued liabilities consist of the following: 11. Deferred government transfers Deferred government transfers consist of the following: December 31, December 31, 2014 2013 Gas tax funding 2,933,087 5,529,618 Funding received as part of the Gas Tax Funding program is recorded as revenue in the year during which related expenditures are incurred. Amounts that have not been spent are recorded as deferred government transfers on the Consolidated Statement of Financial Position. 15 December 31, 2014 $ December 31, 2013 $ Trade payables 20,738,008 24,865,641 Payroll 5,776,687 4,657,047 Deposits 974,396 902,472 Canada Revenue Agency (19,578) (10,584) Conferences and holdings 626,491 589,246 Interest payable 667,835 620,969 Other 160,260 245,512 28,924,099 31,870,303 11. Deferred government transfers Deferred government transfers consist of the following: December 31, December 31, 2014 2013 Gas tax funding 2,933,087 5,529,618 Funding received as part of the Gas Tax Funding program is recorded as revenue in the year during which related expenditures are incurred. Amounts that have not been spent are recorded as deferred government transfers on the Consolidated Statement of Financial Position. 15 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12, Longterm debt Debentures consist of the following Year of Issue Interest Rate % Term (Years) Annual Payment $ 2014 $ 2013 $ New Brunswick Municipal Finance Corporation Debentures 2004 2.750 to 4,800 10 4,727,000 - 4,727,000 2004 2.750 to 4.800 10 5,148,000 - 5,148,000 2004 3.050 to 5.000 10 337,000 - 337,000 2005 3.750 to 4.375 10 473,000 2,843,000 3,316,000 2005 3.750 to 4.375 10 175,000 1,925,000 2,100,000 2005 3,750 to 4.375 10 40,000 240,000 280,000 2006 4.150 to 4.450 10 733,000 5,136,000 5,869,000 2006 4.150 to 4.450 10 400,000 4,800,000 51200,000 2006 4.300 to 4.450 10 60,000 420,000 480,000 2007 4.450 to 4.850 10 380,000 3,040,000 3,420,000 2007 4.450 to 4.850 10 350,000 4,550,000 4,900,000 2007 4.450 to 4.850 10 33,000 269,000 302,000 2008 3.300 to 4.850 10 567,000 5,098,000 5,665,000 2008 3.300 to 4.850 10 125,000 1,750,000 1,875,000 2008 2.100 to 5.550 15 367,000 3,298,000 3,665,000 2008 2.100 to 5.550 15 175,000 2,450,008 2,625,000 2008 2.100 to 5.550 15 100,000 900,000 1,000,000 2009 0,950 to 5.000 10 933,000 9,335,000 10,268,000 2009 1.000 to 4.500 10 75,000 1,125,008 1,200,000 2009 0.950 to 5.000 10 100,000 1,000,000 1,100,000 2009 1.000 to 4.500 10 567,000 5,665,000 6,232,000 2009 0.950 to 5.000 10 250,000 3,750,008 4,000,000 2009 1.000 to 4.500 10 333,000 3,335,000 3,668,000 2010 1.500 to 4.550 10 1,000,000 11,000,000 12,000,000 2010 1.500 to 4.550 10 250,000 4,000,000 4,250,000 2011 1.650 to 4.250 10 1,667,000 21,999,000 23,666,000 2011 1.650 to 4.250 10 700,000 11,900,000 12,600,000 2011 1.350 to 3,450 10 300,000 3,600,000 3,900,000 2011 1.350 to 3.450 10 350,000 5,950,000 6,300,000 2011 2.060 20 200,000 3,400,000 3,600,000 2012 1.350 to 3.550 15 767,000 9,966,000 10,733,000 2012 1.350 to 3.550 15 425,000 7,650,000 8,075,000 2012 1.350 to 3.550 15 300,000 3,900,000 4,200,000 2013 1.350 to 3.700 15 687,000 9,613,000 10,300,000 2013 1.350 to 4.000 20 550,000 10,450,000 11,000,000 2013 1.350 to 4.000 20 360,000 8,640,000 9,000,000 is The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Longterm debt [Cont'd] 17 City Df Sairrt Jahn AWAI Repart Z 014 Annual Interest Rate Term Payment 2014 2013 Year of Issue /o (Years) $ $ $ 2014 2.000 20 10,000,000 - 2014 1.150 to 3.900 15 10,600,000 2014 1.200 to 3.500 15 7,940,000 - 2014 1.200 to 3.700 20 - 8,680,000 - 2014 1.150 to 3.900 15 - 400,000 - 2014 1.200 to 2.150 5 280,000 24,004,000 210,897,000 197,001,000 OTHER DEBENTURES Canada Mortgage and Housing Debentures 2009 3.97 15 84,514 1,053,494 1,138,008 Total debentures 24,088,514 211.950,494 198,139,008 17 City Df Sairrt Jahn AWAI Repart Z 014 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Long term debt [Cont'd] Mortgages and other long term debt consist of the following: Date of Interest Maturity Rate Payment 2014 2013 Canada Mortgage and Housing Corporation mortgages Bicentennial Court April 1, 2021 1.80 51,900 351,202 403,102 Rotary Admiral Beatty Apr 1, 2021 1.80 307,839 2,083,144 2,390,983 Main and Rodney Projects Jun 1, 2026 2.26 40,847 542,079 582,926 North End Project Jan 1, 2024 2.11 44,652 451,526 496,178 West Side Project Oct 1, 2024 2.65 38,815 441,311 480,126 Harbourside Aug 1, 2019 2.61 273,196 1,365,374 1,638,570 South End Project Dec 1, 2022 1.67 73,544 634,540 708,084 105 Queen Street May 1, 2025 2.40 19,889 238,017 257,908 46 St. James Street Feb 1, 2023 1.62 32,148 282,914 315,062 147 Queen Street Aug 1, 2028 2.35 8,968 146,081 155,049 28 Taylor Avenue Nov 1, 2029 2.65 10,678 197,613 208,291 Other mortgages CIBC - Rotary Court May 1, 2019 4.067 20,431 408,685 429,116 Manulife Financial - Leinster Street Aug 1, 2018 4.70 128,698 3,913,079 4,041,777 Bank of Nova Scotia - Broadview Avenue April 1, 2015 4.55 6,558 83,744 90,302 Bank of Nova Scotia - 289 Turnbull Sep 1, 2018 4.00 12,932 241,064 253,996 Family and Community Services Affordable Rental Housing Program Forgivable loan - 40 -46 Main Street May 1, 2026 4.45 7,000 79,333 86,333 Forgivable loan - Leinster Street Jul 1, 2028 4.45 45,500 614,250 659,750 Forgivable loan - Broadview Avenue Jul 1, 2027 4.80 5,000 62,500 67,500 Forgivable loan - 183 - 185 Wentworth Jun 1, 2025 5.30 7,000 72,917 79,917 Forgivable loan - 2 Newman Street April 2031 3.10 14,833 216,667 195,500 New Brunswick Housing Corporation Promissory note payable -Rotary Admiral Beatty Com. April 1,2031 4.30 75,000 1,218,750 1,293,750 1,225,428 13,644,790 14,834,218 18 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 12. Long term debt [Cont'd] In total, long term debt consists of: December 31, December 31, 2014 2013 Debentures 211,950,494 198,139,008 Mortgages 13, 644,790 14,834, 218 Total long term debt 225,595,284 212,973,226 Mortgages with Canada Mortgage and Housing Corporation are secured by specific rental properties situated in Saint John and, in some instances, a general assignment of rental income. Forgivable loans from the Family and Community Services Affordable Rental Housing Program and the promissory note payable to New Brunswick Housing Corporation are forgiven over a period of twenty years from the first day of the month following project interest adjustment date, provided certain conditions are continuously met. Should a loan become payable as a result of default, the remaining unforgiven balance will bear interest at the rate shown in the table. The forgivable loans are secured by specific rental properties situated in the City of Saint John. During the year, $79,333 was forgiven by the Family and Community Services Affordable Rental Housing Program (December 31, 2013 - $73,000), During the year, $75,000 of the promissory note from New Brunswick Housing Corporation was forgiven (December 31, 2013 - $75,000). The aggregate amount of principal repayments required in each of the next five years and thereafter to meet provisions of long term debt, assuming maturity debt is renewed at terms comparable to those currently in effect, is as follows: 19 _. -�� J,0 2015 20,294,126 2016 23,289,201 2017 19,729,349 2018 17,510,509 2019 27, 751,044 Thereafter 117,021,055 19 _. -�� J,0 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. lost employment benefits and compensated absences Description of plan benefits The City provides for the payment of retirement allowances to retiring employees in accordance with the terms of the various collective agreements and Municipal policy. The retirement allowance is based on the member's final annual salary and years of service at retirement. Employees upon retirement from the City are entitled to a retirement allowance equal to one month's pay, to a maximum of six months, for every five years of service. The program has been amended to provide certain employees with a payout option prior to retirement. Accepting the early payout option eliminates further accumulation of retirement allowance entitlement for those employees. The City also provides for employee sick leave. Unused sick leave accumulates to a maximum number of hours which varies by employment agreement. Under this program, employees are not entitled to a cash payment in lieu of sick leave when they leave the City's employment except as described below with respect to the retirement of both outside workers (Local 18) and firefighters (Local 771). Upon retirement, members of Locals 18 and 771 will be eligible to receive 10 % of their regular rate of pay for accumulated sick leave credits in excess of 1,760 hours or 2,280 hours respectively. For employees of the City of Saint John Fire department, who are unable to work due to heart disease or permanent injury to the lungs, the City pays certain amounts to disabled firefighters or their survivor spouse as a result of the provisions of an Act of the Legislature, known as the Act respecting the Saint John Firefighters's Association. As at January 1, 2013, the City's pension plan was converted to a shared risk model. As part of the conversion, the City assumed the obligation for paying existing disability pensions, that had been granted under the old plan, until disabled members reach the age of 65. On a go forward basis, disability coverage is now provided for employees through a long term disability program administered by an insurance carrier. Finally there are specific agreements that obligate the City to pay top up pensions to certain individuals. During the year, the City made payments of $47,472 (2013 - $46,584) related thereto. Valuation techniques and assumptions Actuarial valuations of the above benefits are completed for accounting purposes using the projected benefit method prorated on services. The last actuarial valuation of the post - employment benefit plans was conducted as at December 31, 2014. Previous to that, an actuarial valuation was performed as at December 31, 2013. The above benefit plans are unfunded and as such, there are no applicable assets. Benefits are paid out of general revenue as they become due. 20 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] A reconciliation of the accrued benefit obligation for these plans, along with the main assumptions used for disclosure and expense calculations are as follows: 2014 2013 Accrued benefit obligation, beginning of year 22,779,800 25,050,701 Current period benefit cost 647,800 712,500 Past service improvement costs, plan amendments 583,200 (232,001) Benefit payments (3,790,300) (3,736,800) Interest cost 950,100 899,700 Actuarial loss 2,504,800 85,700 Post employment benefits and compensated absences, end of year 23,675,400 22,779,800 Main assumptions used for these plans: Discount rate. Salary increase EARSL 2014 2013 $ $ 3.47% 3.00% Range from 13 to 25 4.48% 3.00% Range from 13 to 20 21 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] These benefit plans require no contributions from employees. The benefit liability as at December 31, 2014 includes the following components: The unamortized actuarial losses will be amortized over the expected average remaining service life ( "EARSL ") of the related employee groups starting in the next fiscal year. EARSL is determined separately for each benefit program. The total expense related to other employee benefits described above includes the following components: 2014 2013 Current period benefit cost 647,800 712,500 Amortization of actuarial loss 82,300 (158,500) Other employee benefit interest expense 730,100 554,000 950,100 899,700 Total expense related to post - employment benefits and compensated absences 1,680,200 1,453,700 22 2014 2013 Accrued benefit obligation (carrying value) Retirement allowances 3,750,300 3,311,000 Sick leave 5,563,600 4,976,000 Heart and lung pension 3,445,700 2,833,000 Disability benefits 8,970,000 10,192,000 Contractual top up agreements 1,073,500 719,300 Sick leave - Saint John Transit Commission 872,300 748,500 23,675,400 22,779,800 Unamortized actuarial loss (3,200,500) (778,000) 20,474,900 22,001,800 The unamortized actuarial losses will be amortized over the expected average remaining service life ( "EARSL ") of the related employee groups starting in the next fiscal year. EARSL is determined separately for each benefit program. The total expense related to other employee benefits described above includes the following components: 2014 2013 Current period benefit cost 647,800 712,500 Amortization of actuarial loss 82,300 (158,500) Other employee benefit interest expense 730,100 554,000 950,100 899,700 Total expense related to post - employment benefits and compensated absences 1,680,200 1,453,700 22 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] Pension obligation The City of Saint John Pension Plan (Former CSJ Plan) was converted to the City of Saint John Shared Risk Plan (CSJ SRP or the Plan) effective January 1, 2013. The purpose of the CSJ SRP is to provide secure benefits to members of the plan without an absolute guarantee but with a risk focused management approach delivering a high degree of certainty that Base Benefits can be met in the vast majority of potential future economic scenarios. As a Shared Risk Plan, all future cost of living adjustments for current and future retirees and other Ancillary Benefits under the CSJ SRP shall be provided only to the extent that funds are available for such benefits, as determined by the Plan's Board of Trustees, in accordance with applicable laws and the plan's Funding Policy. The assets of the Plan are held by RBC Dexia Investor Services which acts as custodian of the Plan. The assets of the Plan are managed by ten different investment managers who have discretionary investment authority within the investment mandates given to them by the Plan's Board of Trustees. The performance of the Plan relative to others is measured on a regular basis by API Asset Performance Inc. Significant features of the Plan are as follows: For service prior to January 1, 2013, the Plan provides for pensions on the defined benefit basis at the rate of 2% per year of service times the average of the three consecutive years of service having the highest salary. Upon conversion to shared risk, the targeted benefit basis for service earned after the conversion date is now 1.8% per year of service times the salary (excluding overtime pay) earned during the relevant year to a maximum salary of $120,000. For service prior to January 1, 2013, the Plan provides indexing at the rate of 1 % per year on the basis of service between January 1, 1975 and December 31, 1992 and at the rate of 2% after January 1, 1993. The shared risk pension plan extinguishes all accrued rights to automatic future indexing. These automatic adjustments have been replaced by contingent indexing as permitted by the Funding Policy. Under the shared risk model, initial required contributions will based on covered payroll (excluding overtime) and will be 9 % for employees and 12% for employees in the International Association of Fire Fighters and Saint John Police Association (subject to approval from Canada Revenue Agency under the [Income Tax Act]. Members in public safety occupations who accept a non -union position will have a one -time opportunity to elect to continue to contribute at the higher rate. The employer will make initial matching contributions of 11.4% and 15.2 % respectively, representing an average contribution rate of 13% of covered payroll. The initial contribution rates for both employee and employer may be subject to change as a result of the triggering mechanism and limitations imposed by the shared risk funding policy. Also, commencing April 1, 2013, the City is also required to make contributions of 17% of covered payroll (excluding overtime) that will cease in 15 years or when the Plan achieves a minimum funding level of 150% of liabilities using a 15 year open group method. 23 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 13. Post employment benefits and compensated absences [Cont'd] Pension obligation [Cont'd] Under shared risk, the vesting date is defined as the earlier of five years of continuous employment with the employer or two years of membership in the City of Saint John Shared Risk Plan. During the year, the City made pension contributions of $18,160,690 (2013 - $15,117,102). 14. Contingencies In accordance with the Clean Environment Act, the City is also liable for a pro rata share of the debentures and other long term debt issued on behalf of the Fundy Solid Waste Commission ( "Commission "). The portion attributable to the City is determined on the basis of its percentage of total population within all participating municipalities and unincorporated areas. The total of such debt outstanding at December 31, 2014 amounted to $1,790,000 (2013 — $2,649,000). Based on 2003 population figures, the City is liable for approximately 55% of the Commission's debt. The City is, from time to time, subject to various investigations, claims, and legal proceedings covering matters that arise in the ordinary course of its business activities. Management believes that any liability that may ultimately result from the resolution of these matters will not have a material adverse effect on the consolidated financial position or operating results of the City. Legal proceedings were filed against the City of Saint John, the Saint John Police Commission and the Saint John Police Department in December 2013 related to the alleged activity of a former employee. The relief sought has not been quantified in the documents filed with the court and therefore the City is not in a position to estimate the amount of potential liability, if any, in this matter. 15. Commitments Greater Saint John Regional Facilities Commission During 1998, the Greater Saint John Regional Facilities Commission ( "Regional Facilities Commission ") was created by an Act of the Legislative Assembly of New Brunswick. Under the provisions of the Act, the Regional Facilities Commission has the authority to determine the annual amount of total municipal contribution to be made towards the operation of five regional facilities. the Saint John Aquatic Centre Commission, Harbour Station Commission, the Saint John Trade and Convention Centre, the Imperial Theatre and the Saint John Arts Centre. Under the provisions of the Act, the City's contribution is its pro rata share of the Regional Facilities Commission's operating budget based on the tax bases of the participating municipalities of the Town of Quispamsis, the Town of Rothesay, the Town of Grand Bay - Westfield and the City of Saint John. The City's contribution is 68.14% in 2014. 24 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 16. Short -term borrowings compliance Inter -fund borrowing The Municipal Financial Reporting Manual requires that short -term inter -fund borrowings be repaid in the next year unless the borrowing is for a capital project. The amounts payable between Funds are in compliance with the requirements. Operating borrowing As prescribed in the Municipalities Act, borrowing to finance General Fund operations is limited to 4% of the City's operating budget. Borrowing to finance Utility Fund operations is limited to 50% of the operating budget for the year. In 2014, the City has complied with these limitations. 17. Water and Sewer fund surplus/deficit The Municipalities Act requires Water and Sewer Fund surplus/deficit amounts to be absorbed into one or more of four Operating Budgets commencing with the second ensuing year; the balance of the surplus/deficit at the end of the year consists of: 2014 2013 2014 surplus 2,030,633 - 2013 surplus 1,475,129 1,475,129 2012 surplus 378,827 505,103 2011 surplus 21,585 32,377 2010 surplus 54,278 108,555 2009 surplus - 37,574 3,960,452 2,1 58,738 18. Water cost transfer The City's water cost transfer for fire protection is within the maximum allowable by Regulation 81-195 under the Municipalities Act, based upon the applicable percentage of water system expenditures for the population. 19. Funds held intrust Funds administered by the City for the benefit of external parties are not included in the consolidated financial statements. The amount administered as at December 31, 2014 was $472,901 (2013 - $468,497). 25 _I 1,-1,5;;,_x_.- The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 20. Funds and reserves 2014 2013 Reserve for capital purchase, beginning of year 259,000 234,500 Additional funds set aside during the year 24,500 24,500 Reserve for capital purchase, end of year 283,500 259,000 The City received funding from the Canada — New Brunswick Municipal Rural Infrastructure Program between 2001 and 2006 to assist with the cost of construction of water and sewerage assets. The agreements require the City to maintain replacement reserve funds, which can only be used to pay for the cost of replacement of specified capital items, unless otherwise approved by the Minister of Environment and Local Government. 26 Cloy of sairrt john A4rAM Repart Z 014 CD E Cl) :Q T T Z3 M � 4I U � 41 4) V � t F-- ii w N N f6 Y f0 U CP C (LS V N F � O a C 3 N N � y O QU a`arA � � Y `4 3 x`40 d w fA 7 O �z c O m i CL C m F � C 2' a m E = CL Pr L '7 V 5 r2 W 4�Y U b9 d T C ._ m a3 a � O N M Lo O G1 C. J d1 a E m 7 (ra J O a E 9 C yi J M m O W O Ln Ln 2 r r" r 007 00 M - l N -e r cc O CD C h C7 M CS7 h � M h M r C) to Cl CD co oar r ti � r fD h (p r Ln � co O h N ca (D h C h Ca Ci (D (C (D N lf7 fD V m v co (D �t CD r h r i(7 N (a v cu CO r LO � r r (a r h co N Cl 67 N I O N LO V) co h cl o C] N t4 (7 co co d7 Cl! 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M U) O � U a+ CD N d co QC lf] rfl GH 61 C M1 � r- 0 O = Z m N O c ,y v co 7 Y N V3 co r+ E N Oa E Of 0 co v U C C w Q L�4 6N] O 4 O y v co into r M1 y E e �, E N r O U w N c m d N M1 (D N M1 Cpl r C\J M UU'1 co U7 Oi U7 M1 Ci C7 M C] M1 v Nr 0 V T GO c7 U7 rll co (A N M1 v in d d 00 N 6l d CD U] 6) Cl d (D N � � M � co N d 7 M1 (D V N c (D (D Cl) c� N (Q co c U1 N 61 N N It Cl) L M1 V d CD d N r1 v r � X N � w :3 I m > E 2 a io a m �o R � La 0) a M '8 r co 61 r O O 49 N y C O 12 1 , .. 65 U E N d � � (D d ,N " TS N co .f � NO 69 0 o rn C v O 7 O O U m 0 M 6 � O 61 M co cc co c d1 E a 4' 69 a O N N LL to U'7 O = 2 M C co cc CF 0 61 CD o0 3 m M o C u1 Ln LO co N U� u, d cm O j[ O p O L � Q O b9 —1 9 43 m ti co th CD Q7 S 43 C N LU U) LQ C C O Q1 � > U ~U m Lo M1 � v 0 m r C M � n r v r N r M M 4 co Lil �o IlL cl I-- co LO co c* r~ 11;r LO � N M O Gam] co 07 O r M C4 C4 w M CD M r- 7 cD Cc7 CD f Ln N 0 m m � (c1 a M1 fD 114 M r co 61 (0 N C C � tD 12 1 , .. m Lo M1 � v 0 m r C M � n r v r N r M M 4 co Lil �o IlL cl I-- co LO co c* r~ 11;r LO � N M O Gam] co 07 O r M C4 C4 w M CD M r- 7 cD Cc7 CD f Ln N 0 Y M1 (c1 a M1 fD 114 M r co 61 (0 N C C � tD N 65 D1 E It co v 0 o v 7 O O m 6 6> 61 M co c a 4' O N N to U'7 O N CD M C co cc CF 0 61 M o0 m M o tMD u1 Ln LO co N Q1 QI = n m — m m N C N rL N 4 c1 e m Q m m F r M The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 25. Reconciliation of funding deficit upon adoption of PSAS Deferred Special Top - Pension up Heart and Retirement Expense Agreements Lung Allowances Liabilities at December 31, 2013 as calculated on adoption of PSAS 1,500,000 719,300 2,833,000 3,311,000 Amount of December 31, 2013 liabilities funded in current year (250,000) 354,200 612,700 439,300 Balance to be funded in future years 1,250,000 1,073,500 3,445,700 3,750,300 32 Cloy of Sairrtjohn al Repart Z 014 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support City Manager City Manager 2014 2014 2013 Corporate Planning Budget 324,584 373,073 Intergovernmental Affairs (Unaudited) 62,584 147,519 Corporate Communications 531,754 490,140 431,188 REVENUE Other revenues from own sources General Government Services 2,286,077 1,657,853 1,540,756 Protective services 3,142,520 3,853,646 3,643,387 Transportation services 5,507,844 9,788,001 9,748,298 Environmental health services 90,000 21,680 85,908 Environmental development services 9,543,308 9,590,713 9,927,416 Recreational and cultural services 1,120,501 1,269,558 1,387,587 21,690,250 26,181,451 26,333,352 Contributions from others General Government Services - 106,805 188,936 Protective services - 1,000,000 - Transportation services 230,000 6,309,064 11,056,315 Water and sewer services - 3,481,846 3,483,557 Environmental development services 950,000 543,496 535,910 Recreational and cultural services - 502,396 257,202 1,180,000 11,943,607 15, 521, 920 EXPENDITURES General government services Legislative Mayor's Office 185,895 176,276 172,400 Common Council 402,550 355,246 428,385 588,445 531,522 600.785 City Manager City Manager 529,045 816,687 356,481 Corporate Planning 462,531 324,584 373,073 Intergovernmental Affairs 155,547 62,584 147,519 Corporate Communications 531,754 490,140 431,188 1,678,877 1,693,995 1,308,261 1,.23 ,., 33 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Protective services Police Protection 2014 2014 2013 Police Operations Budget 12,920,814 13,601,068 Support Services (Unaudited) 2,186,008 2,124,365 Administration 2,055,979 1,865,473 1,880,603 Common Services 1,182,529 963,700 971,306 City Hall Building 1,841,400 1,813,861 1,734,349 Property Assessment 1,278,852 1,278,852 1,285,071 Public Liability Insurance 615,500 616,557 608,775 3,735,752 3,709 270 3,628,195 Other Common Clerk 664,517 653,094 613,184 Human Resources 1,528,054 1,433,756 1,434,984 Finance 1,845,817 2,241,322 2,233,197 City Solicitor 746,755 711,441 766,215 Materials Management 1,056,147 1,027,119 943,191 Information Systems and Support 2,138,707 2,255,698 1,988,529 Insurance 272,430 216,573 162,684 Debt Charges 26,214,460 15,353,841 11,251,711 Amortization - 6,364,613 6,300,196 General Government Services - 1,635,593 1,974,207 Other - 2,118,093 1,527,046 Regional Services Commission 53,226 53,226 42,054 34,520,113 34,064,369 29,237,198 Total general government 40,523,187 39,999,156 34,774,439 Protective services Police Protection Police Operations 12,872,333 12,920,814 13,601,068 Support Services 2,140,119 2,186,008 2,124,365 Administration 2,055,979 1,865,473 1,880,603 Stations and Buildings 1,182,529 963,700 971,306 Criminal Investigation 3,852,302 4,930,820 4,362,634 Detention Services 483,000 532,491 479,163 Automotive 973,400 517,453 584,306 23,559,662 23,916,759 24,003,445 124 ,,,,,_..,, 34 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Fire Protection Fire Operations Fire Administration Fire Investigation Fire Prevention Fire Training 2014 2014 2013 Budget (Unaudited) 20,616,775 20,233,725 18,341,033 - - 681,924 74,879 60,346 15,057 942,912 921,039 893,972 - - 449,820 35 21,634,566 21,215,110 20,381,806 Other protective services Inspection Services 1,000,433 1,018,565 991,356 Enforcement Services 195,168 190,884 186,155 Minimum Standards 297,868 261,265 220,099 Dangerous Buildings 419,221 520,595 362,725 Animal Control 82,743 82,743 84,810 Emergency Measures 264,945 132,576 177,670 Emergency Dispatch Centre 2,493,179 2,273,378 2,231,023 4,753,557 4,480,006 4,253,838 Total protective services 49,947,785 49,611,875 48,639,089 35 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 36 2014 2014 2013 Budget (Unaudited) Transportation services Public works Roads and Sidewalks 14,656,879 13,084,877 12,333,318 Other Drainage Services 2,250,600 2,023,091 1,930,471 Street Lighting 1,096,857 1,028,511 1,008,380 Municipal Operations 400,608 331,664 330,532 Amortization - Transportation - 12,105,530 12,266,188 Hurricane Arthur - 133,500 - 18,404,944 28,707,173 27,868,889 Fleet Maintenance and Repair 1,267,518 1,098,974 1,187,285 Fleet Administration - 312,759 296,825 1,267,518 1,411,733 1,484,110 General engineering Transportation 499,369 259,202 319,116 Traffic Engineering and Systems 2,345,317 1,967,679 1,697,769 2,844,686 2,226,881 2,016,885 Parking Administration Parking Administration 560,379 480,892 496,625 560,379 480,892 496,625 External controlled entities Saint John Transit Commission 12,153,003 12,920,014 12,829,548 Saint John Parking Commission 3,231,647 2,919,698 2,321,522 15,384,650 15,839,712 15,151,070 Total transportation services 38,462,177 48,666,391 47,017,579 36 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 2014 2014 2013 Budget (Unaudited) Water and sewer services Saint John water & wastewater Drinking Water 9,141,000 7,166,561 7,316,154 Industrial Water 1,618,000 878,422 1,114,345 Wastewater 9,356,000 8,244,433 7,584,578 Infrastructure Management 1,326,000 582,971 437,530 Internal Charges 614,000 519,193 101,725 Fiscal Charges 17,042,000 4,384,742 4,224,349 Amortization - 11,953,130 11,327,750 Total water and sewer services 39,097,000 33,729,452 32,106,431 Environmental health services Sanitary Service 3,547,444 3,350,209 3,237,844 Total environmental health services 3,547,444 3,350,209 3,237,844 Environmental development services Research and planning Community Planning 1,255,157 1,060,270 1,141,759 Plan SJ 392,927 273,316 136,847 1,648,084 1,333,586 1,278,606 Administration and Geographic Information Systems (GIS) GIS 324,060 308,950 272,057 Carpenter Shop 440,775 305,370 293,944 764,835 614,320 566,001 Economic development Growth Strategy - - - Market Square Common Area 2,306,226 2,153,712 2,067,726 Regional Economic Development 475,000 475,000 475,000 Regional Facilities 1,732,548 712,635 724,164 Saint John Industrial Parks 300,000 - - 4,813,774 3,341,347 3,266,890 37 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] 2,512,162 2,283,794 2,085,142 38 2014 2014 2013 Budget (Unaudited) Real estate management Property Management 1,091,572 1,201,703 1,183,393 Real Estate 339,805 296,496 300,241 1,431,377 1,498,199 1,483,634 Other environmental development services City Market 943,036 938,362 896,181 Tourism 925,000 918,411 836,830 Community Development 309,971 212,613 234,449 2,178,007 2,069,386 1,967,460 External controlled entities Saint John Development Corporation 833,230 1,869,085 2,193,836 Harbour Station Commission 3,291,340 3,361,754 3,409,919 Aquatic Centre Commission 2,454,657 2,367,131 2,148,301 Trade and Convention Centre 852,652 858,985 776,604 Non Profit Housing 3,460,905 2,627,726 2,535,369 Saint John Industrial Parks 410,775 275,174 281,275 11 303,559 11,359,855 11,345,304 Total environmental development services 22,139,636 20,216,693 19,907,895 Recreational and cultural services Cultural grants Cherry Brook Zoo 60,000 60,000 60,035 Other Cultural Grants 2,313,786 1,402,133 1,214,470 2,373,786 1,462,133 1,274,505 Parks Rockwood Park 527,294 488,344 520,530 Parks General Services 1,984,868 1,795,450 1,564,612 2,512,162 2,283,794 2,085,142 38 The City of Saint John Notes to the Consolidated Financial Statements For the year ended December 31, 2014 26. Revenue and expense support [Cont'd] Community services Parks and playgrounds Recreation and parks Pro Kids 2014 2014 2013 Budget (Unaudited) 269,513 240,888 222,132 299,250 248,460 231,611 111,916 92,242 95,716 Total energy services - - 6,207,533 TOTAL EXPENDITURES 203,894,929 205,938,789 201,744,295 -, :.._::,,,.._a, 1,.29;,._._.-; 680,679 581,590 549,459 Other recreational and culture services Sports and Recreation 3,143,512 3,104,104 3,123,186 Community Centres 955,369 859,778 866,068 Cultural Affairs 118,317 113,036 86,281 Amortization - Recreation - 990,646 973,263 4,217,198 5,067,564 5,048,798 External Controlled Entities Lord Beaverbrook 393,875 396,265 350,017 Saint John Free Public Library - 573,667 545,564 393,875 969,932 895,581 Total recreational and cultural services 10,177,700 10,365,013 9,853,485 Energy services Energy services - - 6,207,533 Total energy services - - 6,207,533 TOTAL EXPENDITURES 203,894,929 205,938,789 201,744,295 -, :.._::,,,.._a, 1,.29;,._._.-; lhxtes, City of Saint J430nual Report 2014 City of Saint Joi aAnnual Report 2014 �,- SAINT JOHN Aussi disponible en franpis. www.saintjohn.ca 132 REPORT TO COMMON COUNCIL M & C —2015 -145 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: CAPITAL FINANCING BACKGROUND: c:*Vrff; City of Saint John The attached Notice of Motion has been prepared as a first step in the permanent financing of certain Capital Projects and to refinance Debentures issued in 2005. The purpose of the issue is summarized on the attached schedule. The giving of this Notice of Motion does not commit the City to any further action. It does, however, place the City in a position to take action after the expiry of 30 days at such time as bond market conditions and opportunities permit. At this stage, it is not necessary to set limits with respect to the coupon rate or the terms for which bonds are to be issued. These will be established at a later date and will be related to the market conditions at that time. Respectfully subm Greedory J%o'ma(hs, CPA, CGA, MBA Commis rof iq e Finance and Administrative Services Wm. Edwards, P. Eng. Acting City Manager 133 M & C 2015 -145 -2- July 14, 2015 NOTICE OF MOTION His Worship the Mayor gave the following Notice of Motion. "I do hereby give Notice that I will, at a meeting of Common Council held after the expiration of thirty days from this day, move or cause to be moved, the following resolution: Namely, RESOLVED that occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvements, that is to say: (Details to be read from "Purpose of the Issue ")." THEREFORE RESOLVED that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto, to the amount of $ 7,320,000. 134 M & C - 2015 -145 July 14, 2015 - 3 - The City of Saint John Proposed issue of Debentures To Be Dated On or after August 20, 2014 Purpose of Issue GENERALFUND Transportation Services $ 1,000,000 Economic Development $ 1,000,000 2,000,000 SAINT JOHN TRANSIT COMMISSION 1,000,000 REFINANCE DEBENTURES Debenture No. AT 14 -2005 $ 2,370,000 (General Fund — 5 years) Debenture No. AT 15 -2005 $ 1,750,000 (Water & Sewerage — 10 years) Debenture No. AT 16 -2005 $ 200,000 (Transit Commission — 5 years) 4.320.000 TOTAL $ 7,320,000 135 REPORT TO COMMON COUNCIL M &C- 2015 -147 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Water and Sewerage Accounts Receivable BACKGROUND: City of Saint John At its May 11, 2015 meeting, Common Council adopted the following resolution, "that the City pursue an aggressive collection with the delinquent accounts where there is no payment arrangement in place and keep council apprised of the account status during regular session every 30 days ". ANALYSIS: As of June 30, 2015, Water and Sewerage Account Receivable balances were as follows: Current: $1,356,676.44 Over 30: $7,671.95 Over 60: $2,036,928.26 Over 180: $1,754,983.67 Total: $5,156,260.32 Meter rate billing totaling $2,232,805.85 was billed on June 2, 2015 Flat rate billing totaling $9,407,370.69 was billed on March 4, 2015 Since May 15, Finance staff has sent out delinquent letter (first notice) on 1871 accounts, hand delivered shut off notices have been delivered to 437 customers and 20 accounts had water shut off for non - payment and 13 accounts have been turned back on after making payment arrangements. 136 M &C -2015 -147 -2- July 14, 2015 RECOMMENDATION It is recommended that this report be received and filed. Respectfully subm Gregory J!Yeofnans, CPA, CGA, MBA Commissioner of Finance and Administrative Services Wm. Edwards, P. Eng. Acting City Manager 137 REPORT TO COMMON COUNCIL June 14, 2015 M &C2015 -118 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Winter On- Street Parking Regulations BACKGROUND M. roil The City of Saint Tohn At its February 16, 2015 Meeting, Common Council "RESOLVED that item 11.1 Overnight Parking be referred to the City Manager to report back on the idea of eliminating overnight parking on public streets during the winter months." This report responds to this resolution. CURRENT STATUS OF WINTER PARKING RESTRICTIONS An Overnight Winter Parking Restriction is in place that prohibits parking on most City streets between the hours of midnight and 7:00 AM, December 1 through March 31. This regulation came into effect in 2009 by way of a Traffic By -Law Amendment. It originally lasted between November 15 and April 15 each year but was subsequently reduced by two weeks on either end. There are streets or portions of streets that are exempt from this Parking Restriction where demand for on- street parking is greater. These areas are indicated in Schedule "R" of the Traffic By -Law. Different "rules" are in place in these exempted areas. The South Central Peninsula (SCP) is one of these areas exempt from this Parking Restriction where parking alternates from one side of the street to the other semi - monthly allowing access to one side for snow clearing. There is a 6 hour period in the evening when parking is permitted on both sides of the street as the parking "change- over" from one side of the street to the other occurs. Typically once the storm ends the Saint John Parking Commission must clear the Snow Ban Parking Lots before the Overnight Parking Ban in the SCP can be communicated to the public. The purpose of the Ban is so crews can plow snow to the curb to widen the available driving and on- street parking lanes. Full removal of snow occurs on these ban nights only where time and resources permit. Resources from the Parking Commission, the Saint John Police Force and a towing company are used for enforcement. Other areas of the City outside of the SCP became exempt from the Overnight Winter Parking Restriction through amendments to the Traffic By -Law. These areas include portions of the Old North End, Lower West, Mount Pleasant, Wright Street, Douglas Avenue, Heather Way, McKiel Street, Topeka Street, and Woodlawn Avenue. In most of these areas an alternate side parking regulation is in place but, unlike the SCP, this regulation is only in place mid - November thru the 138 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 June 14, 2015 Page 2 end of April, only during the overnight period and the alternating of parking from one side to the other occurs each night. Staff needed to establish clear criteria in recommending to Common Council which streets should become exempt from the Overnight Winter Parking Restriction. Demand for such exemptions from the public became significant. The criteria, communicated to Council in 2010, are used by the Traffic Engineer in assessing each request with a recommendation to either grant or deny the request. The criteria include the availability of off - street parking at the property where the request was received, evidence of systemic problems with off - street parking availability in the neighbourhood, availability of off - street parking at other properties near -by such as retail areas or churches where parking demand is lower overnight, availability of streets already exempt near -by with available spaces, and engineering judgment. These assessments occur, at least in part, during the overnight period. Common Council decides on further exemptions given the need to change the Traffic By -law. In addition to the regulations already noted, the Traffic By -Law also permits the temporary prohibition of on- street parking for the purpose of snow clearing by the placing of No Parking signs at least 8 hours in advance. PRACTICES IN OTHER JURISDICTIONS Some municipalities have a parking ban that continues each day or night over the winter whereas others call a ban only when it snows. St. John's and Winnipeg give special consideration to their downtown and residential areas, respectively, whereas the others do not. The policies of some municipalities are very simple whereas others' policies are very detailed. Please see Appendix 1 for practices in other jurisdictions. THE COST OF `NO PARKING' SIGNS Further in this report, a series of alternatives to the current winter parking restrictions are explored. A significant factor impacting the feasibility of several explored options is the cost of installing and maintaining additional parking restriction signs. The Provincial Motor Vehicle Act (Act) allows a municipality in the Province to prohibit parking on municipal streets by way of a by -law. Section 113(4) of the Act states a regulation created via a by -law is not "effective until a traffic control device giving notice of the local traffic regulation is placed upon or at the entrance to the highway or portion thereof affected ". Under Section 113(5) of the Act, the City Solicitor confirmed that signage on all streets would be required to fully enforce a parking restriction outside the midnight to 7 a.m. timeframe even for the purpose of snow clearing. 139 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 OPTIONS ANALYSIS June 14, 2015 Page 3 The following options provide considerations for two competing variables; the effectiveness of snow clearing and the reliance on on- street parking. Some residents and businesses of Saint John place a high value on having convenient and available on- street parking. However, a street cannot be adequately cleared of snow when a parked vehicle is in the way. Either service objectives defined in the Winter Management Plan are not achieved or snow clearing equipment must return at a later time when the vehicle is moved to finish the job leading to operational inefficiencies. Both factors, snow clearing and on- street parking, cannot be given the highest level of service and a choice needs to be made between the two. Option #1— Status Quo This option keeps the current status described in the Background section of this report. Option #2 — 24/7 On- Street Parking Ban December 1— March 31, No Exemptions This option prohibits all on- street parking all the time during the winter months without exception. This option is straight - forward, simple to understand, does not require a lot of cost for communicating individual bans and keeps all streets clear of parked vehicles all the time provided snow storms and the associated response can happen at any time. This option however does not account for the value some residents place on on- street parking. Because this option includes traditional business hours, companies that rely on on- street parking are also negatively impacted. Revenues to the City from metered spaces would also be lost during these months. Parking restriction signage would also need to be installed on each street in the City, which would be very costly. This option is not recommended. Option #3 — Overnight On- Street Parking Ban December 1— March 31, No Exemptions This option is similar to option #2 but the parking ban is only effective during the overnight period. This option is also straight - forward, simple to understand, aligns with the strategies used in Moncton and Fredericton and does not require a lot of cost for communicating individual bans. This option does not require the cost of signing each street in the City. It still keeps all streets clear of parked vehicles but not during daytime hours when snow clearing would also be required. Temporarily signing streets for No Parking would still be required for daytime hours. This option does not account for the value some residents place in on- street parking used during the overnight period but would be more appealing to the business community. Option #4 — Called City Wide 24 Hour Parking Bans This option considers calling bans for 24 hour periods of time on all streets when needed for snow clearing. When a storm event is forecast, the Commissioner of Transportation & Environment Services or his designate would call a City -Wide Called Parking Ban applicable 24 hours a day if needed until the plowing and push -back operation is complete at the discretion of the Commissioner. A ban over more than one day may be required for larger storms. 140 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 June 14, 2015 Page 4 This option contemplates keeping available parking ban lots in the SCP. The City would communicate when these lots would be available for SCP residents. The lots would not be available during a storm because time is needed to get the lots cleared. Residents would need to seek their own off - street parking during the first night of the ban and during day time hours. The lots would also not be available during daytime hours because they are full with monthly space renters. Businesses, particularly in the SCP, would also be negatively impacted on the days the bans were called. Costly parking restriction signage would need to be installed on all streets. The exemptions to the Overnight Winter Parking Restriction would be eliminated and would eliminate the need to dedicate staff resources to investigate requests for such exemptions. Alternate side parking on some streets such as in the SCP, Lower West or Old North End would need to remain in place between bans given how narrow they are but no on- street parking at all would be permitted on any streets when the bans are called. Option #5 — Called Overnight Parking Bans This option is similar to Option #4 except the called bans would be limited to the overnight period. This option is more beneficial to businesses and residents than option #4 and would eliminate the costs to install signage throughout the City. This option would impact snow clearing operations during the daytime. It would also be difficult to plow each street in the City during this limited overnight period of time. Option #6 — Called Overnight Parking Bans, Keeping SCP Parking Ban Separate This option is similar to Option #5 but creates two called parking ban systems, keeping the reactive SCP Parking Ban in place and allowing proactive parking bans to be called for the rest of the City. This option keeps the status quo system for SCP residents and businesses. One issue with this alternative is the risk of confusion between the two parking bans. The two parking bans would be called around the same time as they both would be in response to a storm and would often overlap each other. The other drawback with this option is additional communication cost. Both bans would need to be effectively communicated to the public when needed. Option #7 — Called Overnight Parking Bans in Zones This option extends the idea of breaking up the City into zones further than the two zones (SCP and City wide) This option allows parking bans to be called in zones, perhaps on different nights to provide more chance of success in plowing all streets within the smaller zone on the night of the ban. This option also may allow the bans to be called to support removal operations as again resources could be concentrated in a smaller part of the City on a given night. The multiple zones however may lead to even further confusion compared to option #6 and it may create preferential service levels different from WMP priorities depending on which zone(s) get the called ban first during or following a storm. 141 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 Option #8 — Changes to SCP Alternate Side Parking June 14, 2015 Page 5 Options 1, 4, 5, 6 and 7 in this report contemplate keeping Alternate Side Parking in the SCP. The Alternate Side Parking system in the SCP allows access to both sides of the street over a period of one month for snow clearing. This system is particularly beneficial after "change over" when the side with parking for the last two weeks becomes available. Because the SCP alternate side parking continues year round except on King Street East, the system allows street sweeping to be completed more effectively, a significant benefit. The SCP Alternate Side Parking system has its drawbacks however. Vehicles are allowed to park on both sides of the street during the six -hour period of time on the evening of "change over ", which narrows the street significantly for traffic flow particularly in a winter with a lot of snow such as in 2014 - 2015. It can also be difficult to clear the snow on the side without parking when it snows significantly close to "change over" before parking is permitted on that side, again made worse during an extreme winter. There are increased costs to purchase and replace the custom signs compared to a simpler "No Parking" sign. The majority of vehicle owners comply with the Alternate Side Parking system but some find the system or the instructions on the signs difficult to understand. Option #8(a) — Move to Parking on One Side Only One option for the SCP is to not have alternate side parking. Parking on one side only would be permitted with No Parking signs on the opposite side of the street. Called parking bans or temporarily signing a street would allow clearing of snow from the side where parking is permitted. Option #8(b) — Delayed "Change- Over" When Required Another option is to put in place a more formalized mechanism to delay the time of change -over. This solution was improvised during 2014 -2015 when it snow during or immediately prior to the time of change -over. More time during and after a storm was needed to get the "open" side of the street cleared and to mitigate the narrowness of the street during the 6 hour "change- over" period. PARKING ENFORCEMENT A protocol with the Saint John Police Force and the Saint John Parking Commission is in place that works well for the current SCP parking bans. A recent meeting took place between the Police Force, Parking Commission and the Traffic Engineer to discuss enforcement outside the SCP. Effective removal of parked vehicles from the street that are violating a regulation and interfering with snow clearing operations is important. 142 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 June 14, 2015 Page 6 Limitations were identified during this meeting that include; • A Police Officer has a due diligence to ensure they have the authority to remove a vehicle from a street before doing so, including properly applying a regulation to a given situation. • The Saint John Police Force has a limited number of officers available at a given time. Higher priority requests for service can limit available officers for removing parked vehicles. Requests to have many vehicles removed at the same time such as during a storm and particularly if a parking ban beyond the SCP is called may exceed available resources. • Availability of tow trucks involved in the removal of vehicles from the street may be a limiting factor. Opportunities were also identified during the meeting: • Supervisors involved in snow clearing operations should understand the regulations when removal of a vehicle may be justified so that informed requests can be made for enforcement at the appropriate times. • A consistent communications protocol between operational supervisors and police should be enhanced including in situations where temporary No Parking signs are placed on a given street, when parking enforcement is requested by a snow clearing supervisor, or when snow bans other than the SCP ban are called (such as those described in Options 4 thru 7). MAKING USE OF OFF - STREET PARKING Citizens and in some cases business owners would need to rely less on on- street parking than they do now with options presented in this report. The Parking Commission provides off - street spaces during the currently called SCP Parking bans. Such a system is not intended to be extended to other parts of the City given cost and constraints on available parking lots owned by the City or the Parking Commission outside the SCP. Staff believes there is additional available private off - street parking in most if not all parts of the City. Residents should seek and use off - street spaces that may be available to them. The Parking Commission has made available over the last number of years a "Parking Space Finder" application through the www.shareyourride.ca website. This application allows both individuals with available off - street spaces and those that need additional spaces to connect in lieu of relying on on- street parking. The public has used this application minimally. The public is encouraged to self - resolve impacts associated with any changes to the winter parking restrictions. Council's discussion of such potential changes at this point in time provides the public with advanced notice to plan in response to any changes. STAKEHOLDER INPUT Staff sought input from several stakeholder groups in drafting this report, including and specifically the options for winter parking restriction changes. 143 Winter On- Street Parking Regulations Report to Common Council, M & C 2015 - 118 Operations June 14, 2015 Page 7 While staff believes that the best option for the snow plowing operation would be to have no on- street parking at any time, there was consensus that Option #6 (Called Overnight Parking Bans, Keeping SCP Parking Ban Separate) was the preferred option at this time when all factors were considered. There was also consensus that Option #8(a) (Move to Parking on One Side Only in the SCP) would be preferred to the Alternate Side Parking system. Saint John Parking Commission The Saint John Parking Commission was one of two lead agencies associated with the current SCP Parking Ban and Alternate Side Parking system. A significant amount of stakeholder consultation and investigation were included when the system was implemented. Another round of consultations took place in 2009. Note that consultation with the Saint John Police Force and Parking Commission also took place as detailed in the "Parking Enforcement" section of this report. CONCLUSIONS Staff's goal in responding to Council's resolution was to provide a series of options that seeks to find an appropriate balance between available on- street parking and effective and efficient snow clearing operations. A balance is needed because these two factors are competing for limited roadway space. Several options to the current winter parking restriction model were assessed. Status quo is not the most effective option because of the reduced service levels, impact on snow clearing service efficiency and investigational resources associated with streets requested to be exempted from the parking restriction from the public. Options #2 and #4 are not considered feasible at this time simply because of the high cost of installing parking restriction signage on every street in the City. Option #3 would create a much greater burden on residents that rely on on- street parking compared to current conditions and would not be an effective tool when snow clearing was not required. Option #5 is not considered feasible at this time because parking ban lots in the SCP would not be available during the first night of most bans. Option #7 is considered too complicated to communicate and would require a re- assessment of snow clearing priorities potentially counter to the good rationale of considering general and emergency traffic flow in the current priority system. Option 8(a) is not recommended at this time only because staff believes a comprehensive consultation program with SCP stakeholders would be suggested, which was outside the scope of this current investigation. Options 6 and 8(b) are considered the best alternatives at this time given the discussed pros and cons. Option 4 or a variation of it may become a feasible option if parking signs did not need to be installed on all City streets to be able to effectively enforce it. 144 Winter On- Street Parking Regulations June 14, 2015 Report to Common Council, M & C 2015 - 118 Page 8 RECOMMENDATIONS It is recommended that Common Council: 1. Endorse in principal Options 6 and 8(b) as described in this report, 2. Direct the City Manager to report back to Common Council prior to October 15, 2015 with an implementation plan for Options 6 and 8(b) that would include the required amendments to the City's Traffic By -Law, communicating the planned regulations changes to the public, developing a protocol of communicating parking bans to the public, and enhanced coordination protocol between snow clearing operations supervisors and the Saint John Police Force. 3. Direct the City Manager to request the Province of New Brunswick consider amending Section 113(5) of the Provincial Motor Vehicle Act such that parking restrictions for the purpose of snow clearing can be achieved at any time without installing traffic control devices (signs). Respectfully submitted, Timothy D. O'Reilly, P.Eng., M.Sc.E. Traffic Engineer R. Kevin Rice, B.Sc., C.E.T. Deputy Commissioner, Transportation and Environment Services Wm. Edwards, P. Eng. Commissioner, Transportation and Environment Services and Acting City Manager 145 APPENDIX I • In Moncton, parking is not permitted on any street from December 1 to April 15 between midnight and 7 a.m. • In Fredericton, parking is not permitted on any street from December 1 to March 31 between midnight and 7 a.m. • In Halifax, parking bans are called only during declared snow and ice events from 1 a.m. to 6 a.m. between the dates of December 15 to March 31 with the option to extend until April 15 when needed. Citizens are notified of the bans via Twitter, their website or by the ability to call the municipality. • In Ottawa, parking bans are in effect when 7 cm or more snow is forecast by Environment Canada from 1 a.m. to 7 a.m. between the dates of November 15 and April 1. • In Charlottetown, parking is not permitted on any street from 1 a.m. to 6 a.m. from November 15 to April 15. These restrictions are enforced on a discretionary basis as snow plowing and clearing or de -icing needs to take place. • In St. John's, "Snow Routes" are signed where parking is not permitted 24 hours per day from December 1 to March 31. St. John's has a defined "Downtown" where parking is prohibited on individual streets between 12:30 a.m. and 7:30 a.m. and these streets are identified by 3 p.m. each day. These individual streets are communicated via a phone line that can be called, through e -mail or their website. Outside their Downtown and not on designated "Snow Routes ", a 12:30 a.m. and 7:30 a.m. parking ban is also in effect during the winter. • In Winnipeg, "Snow Routes" are signed where parking is not permitted from 2 a.m. until 7 a.m. from December 1 to March 31. This parking ban on the Snow Routes can be started 2 hours earlier at midnight when required. A "Snow Emergency" can be declared by the Mayor where parking is not permitted on Snow Routes for entire 24 hour periods. Residential streets are also grouped into Snow Zones. Each Snow Zone is identified by a letter of the alphabet. Parking bans for these Zones are called when needed. Zones will be plowed in 12 hour shifts: Day Shift - 7 a.m. to 7 p.m. Night Shift - 7 p.m. to 7 a.m. The City will announce when the snow zone plow schedule is available prior to a residential plow operation. Residents can check the City website or call the City to find out which Zones still have the ban or when bans are lifted in each zone. Occasionally, individual streets may require additional snow removal work. Temporary "No Parking" signs are posted when streets require snow removal. 146 t 0000 oo;o WINTER ON- STREET PARKING REVIEW 147 r, Po July 20, 2015 SAINT JOHN • The City survived a record snowfall winter in 2014 -2015 that experienced many high frequency and severity storms. • Staff was asked to report back to Council on the idea of modifying/ eliminating overnight parking on public streets during the winter months. • Balance between competing priorities; snow clearing effectiveness and efficiencies versus the community placing a high value for on- street parking during the winter. 2 Winter On- Street Parking Review 148 IMF SAINT JOHN jiw PI • Parking is prohibited on most City streets between midnight and 7:00am between December 1 and March 31 each year. • Schedule R of the Traffic Bylaw lists exempted streets as approved by Council. • Custom solutions in Old North, Lower West, Douglas Avenue, etc. were developed over time. • Custom solution in South Central Peninsula where the overnight parking ban is called after the storm has ended and the overnight parking ban lots are available. 3 Winter On- Street Parking Review 149 IMF SAINT JOHN • Moncton and Fredericton — no parking on any City street between midnight and 7:00am between December 1 and April 15 and March 31 respectively. • Halifax and Charlottetown — between 1:00am and 6:00am only when parking bans are called for all streets. • Ottawa — between 1:00am and 7:00am when snow is forecast to be 7 centimetres or more for all streets. • St. John's — no parking along designated 'Snow Routes'. Individual streets in the downtown area are identified by 3:00pm that day to ban on- street parking between and 7:30am that night. Winter On- Street Parking Review 150 12:30am SAINT JOHN • Option #1— Status Quo • Option #2 — No parking at all on City streets during the winter at any time (24/7) including business hours. This option is not recommended. • Option #3 — No parking at all on City streets during the winter, midnight to 7 am. • Option #4 — City calls a winter parking ban on all City streets for 24 hour periods of time when required for snow clearing. The specific timeframe would have to be determined and communicated on a situational basis. 5 Winter On- Street Parking Review 151 IMF SAINT JOHN • Option #5 — City calls a winter parking ban on all City streets Central for the in it's present overnight period when required for snow clearing. • Option #6 —Keep the Overnight Parking Ban in the South Central Peninsula in it's present form (usually the day after the storm) and call an overnight parking ban on all other City streets when required for snow removal. • Option #7 — Keep the Overnight Parking Ban in the South Central Peninsula in it's present form and call an overnight parking ban in zones throughout the City. 6 Winter On- Street Parking Review 152 IMF SAINT JOHN • Option #8 — Make changes to the South Central Peninsula Alternate Side Parking. • a) Move parking to one side only • b) Delayed "change- over" when required 7 Winter On- Street Parking Review 153 IMF SAINT JOHN • Provincial Motor Vehicle Act dictates parking Regulations. • ...and limits for additional regulations in Traffic By -Law • Requirement to install 'no parking' signage to prohibit parking on municipal streets outside overnight hours. • With some options, a HUGE COST and increased demand placed upon the current inventory of 10,000 signs that is managed by a two person sign crew. 8 Winter On- Street Parking Review 154 IMF SAINT JOHN • Saint John Parking Commission has the authority to ticket on- street parking ban violators. • Saint John Police Force has the authority to ticket AND tow on- street parking ban violators. • Limited Police Force resources to enforce the on- street parking ban. • Availability of tow trucks. • Can develop a protocol between TES Operations and the Police Force to have vehicles removed when required. 9 Winter On- Street Parking Review 155 IMF SAINT JOHN 0r-, • Limited availability for Parking Commission lots since they need to be cleared of snow for daytime use. • Available private off - street parking throughout the City? • Parking Commission has made available over a number of years a Parking Space Finder through www.shareyourride.ca that matches individuals with available off - street parking to individuals seeking off - street parking with no uptake from the public. 10 Winter On- Street Parking Review 156 IMF SAINT JOHN OPP • Uptown SJ — On- street parking is required to support businesses located within the Uptown SJ boundary. • Saint John Parking Commission — a significant amount of stakeholder consultation and investigation occurred prior to and again in 2009 that resulted in the current on- street parking system in the South Central Peninsula. • Saint John Police Force — identification of authority under the Motor Vehicle Act, resource requirements for enforcement, duty of responding Officer. TES Operations — Input received from managers and foremen concerning which option provides the best balance between operations and a parking ban. SAINT JOHN 11 Winter On- Street Parking Review 157 -woo■ • Option #6 and #8(b) are preferred by TES Operations. • Parking removed at most important times, when it is snowing • Trading conveniences: Overnight parking between storms instead of exemptions over entire winter • Does not require 'No Parking' signs • Minimal change to South Central Peninsula without comprehensive consultations • Providing service to all streets during an overnight ban is biggest challenge • Regulations with custom solutions will need to be assessed 12 Winter On- Street Parking Review 158 IMF SAINT JOHN -woo■ • Amendments required to the City's Traffic By -law. • City to request the Province to consider an amendment to the Motor Vehicle Act Section 113(5) that requires the City to install 'no parking' signs on each street for the purposes of snow clearing outside the overnight period. 13 Winter On- Street Parking Review 159 IMF SAINT JOHN I � I 0; man Questions?? Thank You - - SAINT JOHN 14 Winter On-Street Parking Review 160 REPORT TO COMMON COUNCIL , June lb, 2015 M &C2015 -125 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: WINTER MANAGEMENT PLAN — PRIORITY 3 & 4 STREETS BACKGROUND The City of Saint john At its March 2, 2015 Meeting, Common Council "RESOLVED that Common Council request that the winter management plan be referred to the City manager to review the priority 3 and 4 street plowing deployment system and report back to Council." M &C 2015 -51 was received and filed by Council at its March 16, 2015 meeting. This Report provides additional details surrounding opportunities for providing more timely snow plowing service to Priority 3 and 4 streets. ANALYSIS Throughout this and previous winters, the public is seeking snow plowing and removal in a more timely manner on Priority 3 and 4 streets which make up 67% of the overall street inventory. Members of the public and Council are asking why a plow truck continues to plow a seemingly clear street while other lower priority streets have yet to see a plow. The Winter Management Plan for Streets and Sidewalks (WMP) carne into effect in late 2009 after a particularly difficult winter. This Plan outlines street plowing priorities and Service Objective timelines based on existing resources that set public expectations regarding the level of service the City could reasonably deliver. For Priority 3 (collector streets, minor bus routes and industrial parks) and 4 (local and subdivision) streets, these Service Objectives AFTER a storm ends are; Priority 3: 12 hours after end of storm - bare pavement, centre line 3 days after end of storm - bare pavement, travel lanes Priority 4: 12 hours after end of storm - accessible, snow pack 4 days after end of storm - bare pavement, centre line 161 Winter Management Plan — Priority 3 & 4 Streets June 16, 2015 Report to Common Council, M &C 2015 -125 Page 2 During a storm, each plow has a focus to keep the Priority 1 and 2 arterial and collector streets open for emergency vehicles. Other jurisdictions such as Dieppe also follow this principle. The City issues media advisories to the public to drive according to the conditions and, in some cases, to stay off of the roads for safety purposes. Some members of the public have indicated that they wish to receive more timely service to Priority 3 & 4 streets DURING and AFTER a storm. Since 2010 and prior to this extraordinary winter, the 5 year average for meeting the timelines for the primary and secondary Service Objectives were both at 97% which indicates that, for the most part, service is being delivered within these timelines. Within Part 3 of this Plan, there is the caveat that "Storm /temperature severity and successive storms could limit or preclude attainment of objectives, and severely restrict capacity to clear ice /snow -pack from street surface ". As a collective, it is important to understand where we are and what we are trying to achieve by providing more timely service to Priority 3 and 4 streets. The WMP has been working as designed for the majority of winters and any action made to change one component of the WMP will have a reaction somewhere else within the WMP as a tradeoff. Saint John salter /sander units equipped with a front plow service an average of 99 lane kilometres and plow with wing units cover an average of 42 lane kilometres. As a comparison, Dieppe salters/sanders with front plows and wings cover an average of 87 lane kilometres (22 lane kilometres each during a storm for the Priority 1 and 2 streets only). Dieppe's other equipment plows an average of 38 lane kilometres. Therefore, the City of Saint John has comparable levels of equipment and levels of service with Dieppe. Factoring in the last 2 difficult winters, the 6 year Snow /Ice Control Operating Budget average has been recalculated and approximately $950,000 is required to be added to the budget to account for changes in the Overtime, Fringe Benefits, Equipment Rentals, Road Salt, Parts (plow cutting edges) and Fuel line items. This increased level of funding is required to meet the current Service Objectives as outlined in the WMP. Otherwise, a deficit can be expected each year. A reduction in the level of funding will have a direct impact on the ability to not only meet the Service Objective timelines but hamper any efforts to respond to Priority 3 and 4 streets more quickly as is being requested. COMMENTS AND PROPOSED SOLUTIONS Shift Structure — There is a defined amount of personnel and equipment to plow all streets. With the current shift structure, a minimum level of service can be provided on the night shift with a reduced coverage gap (time where there are no scheduled crews). Once one of the response triggers in the WMP is met, additional resources are called in on overtime to supplement the regularly scheduled resources to fight the storm. Further reducing the coverage gap with regularly scheduled crews will reduce the response time to begin plowing during a storm. It is not practical to provide 24/7 coverage without providing additional personnel. It can take up to 1.5 hours from the time a call is first made to bring personnel in until the time they actually leave the depots to begin plowing the streets. 162 Winter Management Plan — Priority 3 & 4 Streets June 16, 2415 Report to Common Council, M &C 2015 -125 Page 3 Training — While the current shift structure has its benefits with a reduced coverage gap, the tradeoff has been a lower ability to provide peer mentoring in the field during storms. Recent high turnover rates mainly due to retirement have yielded 35% of Operators with 5 years or less and 47% of Operators with 10 years or less of experience. While new Operators are provided with training prior to each winter season, many lack the actual plowing experience with the larger plow with wing units. Peer Mentoring — As a result of a high level of inexperience, a shared goal between management and the Outside Workforce could be to revive a defunct Peer Mentoring group of senior Operators to be paired with a junior Operator during smaller storms to work directly with them to demonstrate block plowing methods in more urban parts of the City, to learn how to properly wing sidewalks and to administer the liquid brine for pre - wetting salt as the junior Operators gain experience. These efforts could be expected to allow for junior Operators to begin plowing in a more comprehensive manner such that the job is done right the first time and time is not wasted having to go back and correct for improper plowing techniques. Push back, push hack, push back!! -- Operators must push back snow beginning from the centre of the road and well back off of the curb to make room for the next storm. Some Operators are not pushing snow back as far as they could lead to roads narrowing over time with snow making it more difficult to respond in future storms. Push back operations can occur for up to 4 days after each storm depending on the severity. This reflects some of the Service Objective timelines. Junior Operators are trained to do this but during a storm, confidence must be bui It such that they are pushing back far enough without causing major damage to any sod on the other side of the curb since the City often receives service requests to reinstate sod each winter and spring. Operator oversight — It is necessary to ensure that appropriate oversight is provided by the management and foreman level. While it is simply impossible for a foreman and/or a manager to view each and every road during their shift during or after each storm, a street plowing `audit' must be performed to ensure that the plowing techniques being used are appropriate and the streets are being plowed as efficiently as possible. A manager and/or foreman can intervene more quickly while purposefully monitoring a Junior Operator while they are plowing to correct improper techniques. Managers and Foremen must work together to develop criteria such that Operators know when to move off of Priority 1 streets sooner to join other plow units already plowing Priority 2, 3 and 4 streets within their routes. Street Plowing Checklist — While it may seem difficult to check off each street once it has been plowed, this may be a useful tool to create accountability for the Operator to ensure that each and every street in their route has been plowed at least once during a storm if possible and definitely within a short time after a storm ends. If a street has been missed for some reason, this information can be passed along to the next shift so they can get to the unplowed street sooner. AVL technology — Reliable vehicle tracking technology could be used to enhance communications and be able to reroute plows when required to plow streets that have yet to be serviced. Citizens may also be able to monitor plows in their area to see where plows have been and be better able to anticipate when they will be plowing their street. Fleet Management can investigate available technologies to determine what would work best for Saint John. 163 Winter Management Plan — Priority 3 & 4 Streets Report to Common Council, M &C 2015 -125 June 16, 2015 Page 4 Day & Night Shift communication — It is necessary for different shifts to communicate with each other regarding unplowed streets and equipment and personnel availability. Due to the coverage gaps, communication is often not face to face. It is necessary to develop a better method to close the communication gap that currently exists through written documentation. Snow fence installation — Key locations throughout the City can be identified for the installation of snow fencing to reduce the severity of blowing snow during and after storms to reduce the amount of `return' plowing that could permit the plow with wing unit to complete their route faster and allow them to move into lower priority streets quicker. Temporary One Way Streets -- In some situations, narrow two way streets (Boyaner Crescent) can temporarily become one way streets, through approval from the Saint John Police Chief, increasing the ability for vehicles to access collector streets. When roads become too narrow for two way traffic, this would alleviate an unsafe condition. Inter- Departmental Partnership — On occasion, Parks & Public Spaces % tons with plows may be able to assist with opening up lower priority streets that are closest to arenas such as Candlewood Lane. Equipment Availability — Since 2011 and by the end of 2015, approximately 50% of the salter /sander units and plow with wing units have been replaced leading to an expected higher rate of availability to plow snow before and after each storm. There is currently no redundancy in equipment so if a plow unit requires repairs, other plow units must try and respond to plow not only their route but parts of another route (divide and conquer approach). A higher percentage of equipment availability will allow for a more timely response on all streets. Additional equipment - Council recently approved 6 aggressive sidewalk blowers to assist with curb cutting to widen roads after major storms in neighbourhood streets. There is a tradeoff for making this decision to the point where some sidewalks could be `lost' for the winter or may require the large loader blowers to attempt to open them up after streets have been widened. While 3 additional plow with wing units would get back to the 2011 levels, a balance must be struck between the amount of equipment and the benefit received. Please be reminded that the current Service Objective timelines are being met at a very high percentage so the benefit to having more equipment would be to create redundancy that would lead to more timely service on Priority 3 & 4 streets. Adding more loader blowers to widen streets would require additional . funding of $8,700 / blower / 10 hour shift since trucks must be contracted to remove snow. Again, the cost/benefit must be well understood before making such a decision with limited resources. Appropriate Equipment — a large number of priority 4 streets are currently serviced using 1 ton units that, during periods of heavy snowfall amounts greater than 15 centimetres, are not as effective or efficient as using heavy equipment with plows and wings. The 1 ton units are more designed to plow driveways and parking lots. They end up getting stuck or do not even attempt to plow the street and often have to wait until a heavy unit becomes available. While it is possible to resolve this issue by adding 2 heavy units with a plow and wing to the Fleet, a better option may be to replace existing 1 ton units with a heavier unit such as a 2 ton 4x4 unit. 164 Winter Management Plan — Priority 3 & 4 Streets June 16, 2015 Report to Common Council, M&C 2015 -125 Page 5 Add plows to existing equipment — Fleet Management Services will investigate the potential to install front plows onto the 10 solid waste collection units, backhoes and SJ Water tandems and report back to TES. Some units may not have the capability to add plows. For those that do, a decision must be made to provide funding to add plows and then utilize them when required considering that other services such a solid waste and compost collection will not be delivered as a tradeoff. Backhoes with plows would only be able to service Priority 3 and 4 streets closest to the Depots as a redundancy measure. Establish Supply Contracts — 2 of 31 plow routes are currently contracted with front plows only that do not have the ideal equipment (plow with wing). There are virtually no options to establish a Supply Contract in the Saint John area to assist with providing plows during or after a storm since no contractors generally have units sitting in their yard waiting for the City to call. This equipment is costly and contractors are hesitant to bid on short term contracts and would often request to plow many, if not all, plow routes with a long term contract before they would consider investing in the equipment required to do the job. It may be possible to establish Supply Contracts for large blowers that would have to come from other parts of the Province when required as seen during the Local State of Emergency. There is a Supply Contract in place for trucks to haul snow to snow dumps when required. Liquid brine (anti- icing) — The pre - wetting of salt (de- icing) using liquid brine began last winter. There is a steep learning curve in using this technology that has many long term benefits to reducing rock salt, not only in cost but for the environment. It is expected that this part of the Salt Management Program will take up to 5 years to be fully mature. Anti -icing is the next phase where liquid brine is applied directly to the road surface the day prior to a storm under the right weather conditions. This is effective where snow that hits those roads at the beginning of a storm would melt for a period of time that would allow for eight plow with wing units to move from Priority 1 routes into Priority 3 and 4 routes much more quickly. Specific anti -icing equipment must be purchased to allow for the application of liquid brine to Priority 1 streets. Winter On Street Parking — The current parking arrangement in the South Central Peninsula is embedded within the Traffic Bylaw as are Winter Parking Restriction exempted streets. There is no doubt that snow plowing can be completed in the most effective and efficient manner if there are no cars parked on the streets during a storm and for at least 48 hours after a storm end. This would decrease the amount of time and fuel it takes for the Operator to return to push back snow after cars have left their parking spots. This would allow for plow units to not only complete plowing higher priority streets much faster but also be able to move into Priority 3 and 4 streets more quickly as well. It has been very difficult over the years to strike a balance between the community's desires to have well plowed streets in a timely manner with placing a high value with on- street parking in the winter months. Removal of abandoned vehicles — The Saint John Parking Commission has the authority to ticket vehicles improperly parked and only the Saint John Police Force has the authority to tow vehicles. .A commitment to dedicate resources to be able to remove vehicles during and after storms would be required to increase plowing efficiency and effectiveness to facilitate a quicker response to Priority 3 and 4 streets. 165 Winter Management Plan — Priority 3 & 4 Streets June 16, 2015 Report to Common Council, M &C 2015 -125 Page b Near the end of each year, Staff presents Council with a Winter Management Plan Review and Update that outlines a discussion including performance metrics for each of the 12 Parts of the Plan. Valuable feedback is received from the public and Councillors throughout each winter and is registered for consideration by Staff when making changes to the Plan for the upcoming winter season. In 2012, this Common Council approved the recommendation to "Endorse the Winter Management Plan to become a Best Management Practice that is managed by staff rather than as a policy of Council ". It was becoming very cumbersome and time consuming for each change made to the WMP throughout the winter to be approved by Council. Staff recommends that the current WMP Service Objective timelines and priority structure remain in place. Staff will implement the measures mentioned in this report to improve upon the level of service that is provided to Priority 3 and 4 streets. Progress will be measured and the WMP adjusted accordingly along the path to continuous improvement. RECOMMENDATION Staff recommends that Common Council receive and file this report. Respectfully submitted, R. Kevin Rice, B.Sc., C.E.T. Deputy Commissioner, Transportation and Environment Services Wm. Edwards, P. Eng. Commissioner, Transportation and Environment Services J. Patrick Woods, CGA City Manager 166 )a ,-1, DEPORT TO COMMON COUNCIL M & C 2015 -135 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: CONTRACT 2015- 03: WATER MAIN CLEANING & LINING - PHASE 11 BACKGROUND M. The Cite of Saint John This Contract consists of a project that is approved in the 2015 Water & Sewerage Utility Fund Capital Program for the Cleaning & Lining of existing, unlined cast -iron watermains to improve water quality, pressure and fire flows at the following locations: • Kennedy Street • Metcalf Street • Victoria Street • Albert Street • EIgin Street • Durham Street TENDER RESULTS • Bryden Street • Newman Street • Crerar Court • Webster Street • Montgomery Crescent • Pugsley Avenue Tenders closed on June 30, 2015 with the following results, (including HST): 1) Trenchless Solutions Inc., Moncton, N13 $ 1,578,073.25 The Engineer's estimate for the work was $1,306,000 (including HST) ANALYSIS During the Tender Opening it was discovered that the Tenderer had not initialed a change made to the overall tendered price in accordance with the requirements of Division 2.8.03 i) of the General Specifications. As there was only one bid received, Staff consulted with the City Solicitor's Office to determine if the bid should be accepted. It was agreed that the City could dispense with the requirement of 2.8.03 i) since there was only one bid received 167 M &C2015- 135 July 14, 2015 Page 2 and that it would be in the City's best interest to proceed with award. The tender was reviewed by staff and found to be formal in all other respects. Staff is of the opinion that the tenderer has the necessary resources and expertise to perform the work. The difference between the tendered amount and the Engineer's estimate is $272,073.25 ($1,578,073.25 — $1,306,000.00). Staff wanted to ensure that the City was receiving good value for the funds being allocated to this project. With this in mind, Staff contacted the tenderer to discuss the difference in the tendered amount versus the Engineer's estimate and to explore ways to negotiate a better overall project price. The tenderer and Staff were successful in clarifying the quantities of certain units of work that would result in an overall lower project "risk ". The negotiated tender price is now $1,383,289.50 (including HST) which is $77,289.50 more than the Engineer's estimate. INPUT FROM OTHER SOURCES The City Solicitor and Purchasing Agent were consulted regarding the dispensing with the requirements of Div. 2.8.03 i) for the one -bid tender. Both agreed that, in this case, dispensing with the requirement of Div. 2.8.03 i) and proceeding with a recommendation to award would be in the interest of the City. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2015 Water and Sewerage Utility Fund Capital Program. Assuming award of the Contract to the tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor, City forces and others. The analysis is as follows. Budget $1,355,000 Project Net Cost $1,339,770 Variance $15,230 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. .: M &C2015 -135 July 14, 2015 Page 3 RECOMMENDATION It is recommended that Contract 2015 -03: Water Main Cleaning & Lining - Phase 11, be awarded to the tenderer, Trenchless Solutions Inc., at the revised tendered price of $1,383,289.50 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, J hn Campbell, P. Eng. unicipal Engineer Wm. Edwards, P. Eng. Acting City manager 169 Brian Keenan, P. Eng. .qr Engineering Manager t1 REPORT TO COMMON COUNCIL M & C 2015 -150 July 14, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: Contract No. 2015 -14: Retaining Wall Replacement — Wright Street BACKGROUND F� The city of Saint John Beginning on April 18, 2013, a localized shale bedrock failure occurred that has undermined a portion of a retaining wall that is approximately 14' from the edge of Wright Street near Spruce Street. Bedrock and retaining wall material has fallen into a primary and secondary catchment area within the edge of Route 1. Transfield Dexter Gateway Services Limited has constructed a temporary barrier wall adjacent to the Westbound Lanes to prevent any further debris from posing risk to public safety. The approved 2015 General Fund Capital Program includes a project for Retaining Wall Replacement — Wright Street. As part of this project the City will construct a new retaining wall adjacent to Route 1 to replace the existing wall which currently supports the southern side of Wright Street and has fallen into a state of disrepair adjacent to the Westbound Lanes of Route 1. TENDER RESULTS Tenders closed on July 14, 2015 with the following results: 1. Fairville Construction Ltd., Saint John, NB $416,938.36 2. TerraEx Inc., Saint John, NB $417,354.20 3. Spectrum Enterprises Inc., Saint John, NB $432,751.58 4. Galbraith Construction Ltd., Saint John, NB $489,252.71 5. Maguire Excavating Ltd., Saint John, NB $510,272.41 6. Hickey Bros. Ltd, Saint John, NB $535,151.05 The Engineer's estimate for the work was $ 370,200. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal with the exception of the tender submitted by TerraEx Inc. which contained a conflict between the written and numerical bid prices that required correction in accordance with specification article 2.11 (s) (ii). The corrected tender result is indicated above. Staff is of the opinion that the low tenderer has the necessary resources and ability to perform the work. 170 M &C2015 -150 July 14, 2015 Page 2 FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2015 General Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $ 200,000 Project net cost $ 396,600 Variance (shortfall) $ 195,500 On June 22, 2015 Council adopted a recommendation to award Contract 2015 -1.7 Jean Street Reconstruction which identified a $212,000.00 budget surplus for the transportation component of the project. It is proposed to utilize the Contract 2015 -17 budget surplus to offset the $195,500 budget variance for the Retaining Wall Replacement Wright Street project. POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No. 2015 -14: Retaining Wall Replacement — Wright Street be awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of $416,938.36 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, Joel Lan n9. Municipal Engineer Wm. Edwards, P. Eng. Acting City Manager Brian Keenan, P. Eng. AK Engineering Manager 171 POSITIVE RECREATION OPPORTUNITIES FOR KIDS P.R.O. Kids Advisory Committee July 7, 2015 Chair His Worship Mayor Mel Norton Kathryn Davison And Members of Common Council Vice Chair your Worship & Councillors: Councillor Gary Clark Matthew Bedard SUBJECT: P.R.O. Kids 2014 Annual Report Lisa Caissie In 2014 P.R.O. Kids enjoyed its most successful year, both with fundraising and the number of children assisted through the Connie Coffin program. Together with generous donors, a strong Advisory Committee, volunteers and the continued support from the Greater Lisa Frechette Saint John municipalities, in 2014 P.R.O. Kids assisted over 1,200 children enabling them to participate in recreational activities of Jeff Kelley their choice. Katie Langmaid On November 24th, 2014, Common Council approved amended Councillor John MacKenzie Terms of Reference for the P.R.O. Kids Advisory Committee which included the following section: Councillor Shirley McAlary 6.1 The Committee shall once a year provide an annual report to Andrew Miller the Common Council of each municipal partner Raylene Rice At the request of this Council, the P.R.O. Kids Advisory Committee is Dr. Susan Sanderson pleased to submit P.R.O. Kids 2014 Annual Report. Rob Scott RECOMMENDATION: Councillor Miriam Wells That Common Council receive and file the P.R.O. Kids 2014 Annual Report. Natalie Young Respectfully Submitted, Kathryn Davison David Dobbelsteyn Chair Manager P.R.O. Kids Advisory Committee P.R.O. Kids P.R.O. Kids - City of Saint John N—.. i 171 Adelaide St. • P.O. Box 1971 • Saint John, NB • E2L 4L1 �� PROKIDS@SAINTJOHN.CA • WWW.PROKIDSSJ.CA 172 2014 Annual Report Serving the Municipalities of Saint John, Quispamsis, Rothesay and Grand Bay - Westfield. 173 "wfi�lF ,1 POSITIVE RECREATION OPPORTUNITIES FOR KIDS Table of Contents Whatis P.R.O. Kids? .................................................................. ..............................2 Why is P.R.O. Kids Essential? .................................................. ............................... 3 How are Children linked to Leisure Activities? .................. ..............................4 P.R.O. Kids Team ......................................................................... ..............................4 Children Assisted in 2014 ....................................................... ............................... 5 • Breakdown By Region .................................................. ............................... 5 • Gender Ratio ..................................................................... ..............................8 • Age Breakdown ............................................................... ..............................9 • Applicants not Assisted ............................................... ............................... 9 • Activity Choices ........................................................... ............................... 10 2014 Financial Results .......................................................... ............................... 11 Value of Placements ............................................................... ............................... 12 Regional Service Level ............................................................ ............................... 13 What's New in 2014 ............................................................... ............................... 14 P.R.O. Kids Fundraising Events in 2014 ........................... ............................... 16 Grants and Donations Received in 2014 .......................... ............................... 17 2014 Sponsors ......................................................................... ............................... 20 Conclusion................................................................................ ............................... 25 2014 P.R.O. Kids Annual Report 174 Page 1 P.R.O. Kids Positive Recreation Opportunities for Kids Healthy Communities Working Together to Build Healthy Children and Youth in Greater Sain t John What is P.R.O. Kids? P.R.O. Kids is a non - profit program operating out of the Growth & Community Development Service of the City of Saint John that matches children and teens up to (and including) the age of 18 with organized, registered recreation activities. P.R.O. Kids receives support from organizations, businesses and service providers who donate spaces in their programs, provide financial or "in kind" assistance, and /or donate supplies, equipment and transportation to and from activities and programs. Children and youth from Saint John have had the opportunity to apply to this program since 2002 and the program expanded in 2005 so that families in Quispamsis, Rothesay and Grand Bay - Westfield could also apply for funding through the program. P.R.O. Kids is a proactive and confidential service offered to all children and youth in Saint John, Quispamsis, Grand Bay - Westfield and Rothesay. All administration costs are covered by the municipalities, allowing 100% of the funds received through donations, grants and fundraisers to go directly to the children and youth of our community. P.R.O. Kids Vision All children and youth in Greater Saint John have the opportunity to participate in the arts, cultural, recreation, and sport activity of their choice. P.R.O. Kids Mission To provide assistance to as many children and youth as possible who are unable to participate in sport, art, recreation or cultural activities due to financial limitations. 2014 P.R.O. Kids Annual Report 175 Page 2 Why is P.R.O. Kids Essential? Benefit to the Community Poverty is a social issue that impacts a significant portion of our community, shown by Saint John's staggering poverty rate of 30.2% (Based on Taxfiler [T1FF] Data — SJ Human Development Council 2012). If we ever hope to overcome it, we must break the cycle by assisting the next generation. Financial barriers are not limited to people defined in the official poverty statistics. For a variety of reasons, hardship is being experienced by a growing number of families. Since 2002, P.R.O. Kids has assisted over 7000 local children and youth, giving them the chance to participate in many different recreation activities. Without a program such as P.R.O. Kids, these children would have been unable to participate in these activities due to financial limitations. Placing applicants through the P.R.O. Kids program assists in reducing negative poverty statistics and helps to better our community. By supporting P.R.O. Kids, you are removing barriers for participation. Placing children and youth in activities through the P.R.O. Kids program will not only affect these children; it will also positively affect their families and friends, those who are involved in the activity in which they participate, and the community at large. The children placed through the program will be encouraged to achieve their full potential and uncover their unique talents. They will feel a sense of belonging and community, will have an increase in self- esteem, and will have a chance to live a healthy, active life. Benefits of Recreation In addition, there are numerous benefits to the community when children get involved in recreation activities, as recreation... ✓ Builds healthy communities and a healthy lifestyle ✓ Is an investment in the future of our young people ✓ Fosters cooperation and good citizenship ✓ Promotes positive behaviours ✓ Encourages community involvement ✓ Develops leadership skills ✓ Develops physical and creative skills ✓ Provides fun and enjoyment ✓ Is an important tool in crime prevention ✓ Strengthens families ✓ Promotes healthy development ✓ Builds social skills ✓ Lowers rates of illness and associated costs ✓ Results in higher grades and children and youth who stay in school longer 2014 P.R.O. Kids Annual Report 176 Page 3 How Are Children linked to Leisure Activities? Children and youth, their parent /guardian, or an agency working with the child apply for help placing the child /youth in an activity of their choice. At least one reference is required with each application. References verify that the child would benefit from a program /activity and the family could not afford the costs associated with participation. A reference can be a teacher, coach, clergy, social worker, neighbour, group leader, etc. After receiving an application, P.R.O. Kids staff verifies if the applicant has financial need. Upon determining that a child is in need, the applicant is placed on a waitlist that is processed on a first come, first served basis. When an application reaches the top of the waitlist, the P.R.O. Kids Manager then matches the applicant with an activity by providing funding or matching the child /youth with a donated space. The P.R.O. Kids team fully respects the sensitivities, preferences and individuality of the client in making these critical decisions. The P.R.O. Kids Team The success of P.R.O. Kids is greatly due to the efforts of its Advisory Committee & Staff. First Name Kathryn Last Name Davison Role Chair Lisa Caissie Member Gary Clark Quispamsis Councillor Connie Coffin Member Patrick Darrah, CM, O.N.B Member Lisa Frechette Member Charles Jensen Rothesay Representative Katie Langmaid, CA Grand Bay - Westfield Representative John MacKenzie Saint John Councillor Shirley McAlary Saint John Councillor Andrew Miller Member Dr. Susan Sanderson, MD Member Rob Scott Member Jeff Kelley Member Raylene Rice Member Natalie Young Member David Dobbelsteyn Staff — P.R.O. Kids Manager Kynesha Leadbetter Staff — P.R.O. Kids Support Coordinator 2014 P.R.O. Kids Annual Report 177 Page 4 Children Assisted in 2014 2014 was a banner year for P.R.O Kids. We assisted over 1200 Children in a wide variety of activities all across Greater Saint John. In line with Saint John's new by -laws requiring children to wear helmets, P.R.O. Kids assisted hundreds of children with helmets this past year both at the Mayors Cup and through a new Community Police Helmet program. P.R.O. Kids also started a new 4 New Pilot Projects: (1) SPARC with PALS (Partners Assisting Local Schools; (2) Mayor's Cup; (3) Community Police Officer Helmet Progran Assisted Children in 2014 Placements of Children in Activities 847 SPARC Program 40 Mayor's Cup 250 Community Police Helmet Program 70 Hockey Equipment Swap Program 35 Breakdown by Region Placements by Municipality 2% ■ Saint John ■ Grand Bay - Westfield Rothesay 2014 P.R.O. Kids Annual Report 178 Page 5 Activity Baseball Basketball PLACEMENT 1 • QUISPAMSIS Age Breakdown 1 Baseball 1 1 1 Basketball 3 1 1 1 2 1 Baton Twirling 1 1 1 Cheerleading 2 1 1 2 Dance 7 2 1 2 1 1 2 5 Football 4 3 1 4 Gymnastics 2 1 1 2 Hockey 11 2 3 1 1 1 2 1 10 1 Horseback Riding 5 1 1 1 2 2 3 Skating 4 2 2 2 2 Soccer 4 1 1 1 1 3 1 Summer Camp 2 1 1 2 Volleyball 1 1 1 Total Placed 2 1 4 Dance 4 Activity Baseball Basketball Participants 1 1 1 PLACEMENT , Age 1 Breakdown F18 Male 1 1 Female Boxing 1 1 1 Cheerleading 4 1 2 1 4 Dance 4 1 1 2 4 Gymnastics Hockey 6 12 3 1 1 1 2 1 3 1 1 2 1 1 11 6 1 Judo 1 1 1 Karate 1 1 1 Music Lessons - Drum Music Lessons - Guitar 1 2 1 1 1 1 2 Music Lessons - Piano Music Lessons - Tuba 1 1 1 1 1 1 Skating 3 1 1 1 3 Soccer 1 1 1 Swimming 5 2 1 1 1 5 Theatre Arts 1 1 1 • • 4. 2014 P.R.O. Kids Annual Report 179 Page 6 2014 P.R.O. Kids Annual Report :I 2 3 2 5 2 8 1 1 2 7 4 75 3 I 1 11 I 81 2 1 6 1 12 1 17 87 17 2 7 3 1 9 8 2 2 1 3 4 1 2 4 1 1 3 1 29 21 1 14 I 6 9 I 8 108 I 65 1 20 I 5 6 I 18 1 I 4 1 Page 7 PLACEMENT SUMMARY . F Age Breakdown <6 6 7 8 9 10 1 11 12 F13 14 15 16 17 �18 I Art 5 1 2 2 Badminton 2 1 1 Ball Hockey I 5 I 1 2 1 1 Baseball 2 1 1 Basketball 9 11 I 1 1 1 1 1 1 1 1 Baton Twirling 1 I 1 Bowling 2 1 1 Boxing 7 1 3 2 1 Cheerleading I 79 3 2 5 8 8 5 9 6 5 13 5 5 5 Choir 4 2 1 1 Dance 92 20 14 16 8 4 11 2 3 3 3 6 1 1 Fencing I 2 I 1 1 Fitness Memberships 1 1 Football 7 1 1 2 1 1 1 Girl Guides 12 I 12 2 1 3 1 1 I 1 1 Gymnastics 18 5 4 1 1 2 3 2 Hockey 104 2 4 4 8 7 18 15 it 8 11 5 9 2 Horseback Riding 9 1 2 1 1 2 2 Judo 4 1 1 1 1 Jujitsu 17 6 5 1 2 3 Karate 4 I I 1 1 1 1 Kick Boxing 1 I 1 Music Lessons: Drum I 3 1 1 1 Music Lessons: Guitar 5 1 1 1 1 1 Music Lessons: Piano 6 4 1 1 Music Lessons: Theory 1 I 1 Music Lessons: Violin 1 1 Music Lessons: Voice I 3 1 1 1 Scouts 1 1 Skating 50 3 1 3 4 4 6 4 3 6 5 3 3 4 1 Skiing I 1 I I I I 1 Soccer 20 3 13 4 2 3 3 1 1 Summer Camp 17 2 1 1 2 3 6 2 Swimming 173 52 18 16 19 14 13 19 13 3 4 2 Synchronized Swimming 1 1 Taekwondo 25 3 1 3 4 6 4 2 2 Theatre Arts I 24 I 7 13 5 1 1 1 1 3 I 1 1 Tumbling 5 I 1 I 1 1 1 1 Water Polo 1 1 2014 P.R.O. Kids Annual Report :I 2 3 2 5 2 8 1 1 2 7 4 75 3 I 1 11 I 81 2 1 6 1 12 1 17 87 17 2 7 3 1 9 8 2 2 1 3 4 1 2 4 1 1 3 1 29 21 1 14 I 6 9 I 8 108 I 65 1 20 I 5 6 I 18 1 I 4 1 Page 7 Gender ratio of placements 425 females and 419 males Females o Males 49.6% 50.4% z, P.R.O. Kids does not just provide a space in a program for a child, P.R.O. Kids will also assist that child in getting to their activity if they have no means of transportation. We typically will assist families with bus passes. We will provide taxi service if the family does not live near a bus route or if their program is not accessible by City Transit. Children Assisted With Transportation 2.5% 9.3°% 2014 P.R.O. Kids Annual Report 181 88.2% ■ Children not Assisted ■ Provided Bus Passes Provided Taxi Service Page 8 140 120 100 80 60 40 20 Breakdown by Age <6 6 7 8 9 10 11 12 13 14 15 16 17 18 P.R.O. Kids tries to assist every family who applies. Sometimes we are unable to assist applicants for a variety of reasons. In some cases we are still able to assist these applicants by other means: In 2014 P.R.O. Kids received 22 Applications from beyond our service area. We were able to accommodate 11 Applicants by arranging funding for them with other youth serving agencies that provide support outside Greater Saint John. Applicants Not Placed In 2014 Total: 107 • Withdrew 35n Application P.R.O. Kids Placed • In Another Paid 53 Program 89 % of all Referer Need id Not Applicants in 2014 11 ■ Living Outside 47 4 Service Area 2014 P.R.O. Kids Annual Report 182 Page 9 Activity Choices 2014 Swimming 21% 1 Summer Camp 2% Soccer 3% Skating_ 7% Other—A 2% Music Lessons / Choir 3% Martial Arts- 4 7% Horseback Riding 2% Other: Skiing Scouts Volleyball Water Polo Badminton Baton Twirling Bowling Fencing Synchronized Baseball Swimming Art Lessons Theatre Arts _1% 3% I Hockey 16% Ball Hockey 1% Basketball 2% Boxing — 1% 6L"I— Cheerleading 11% Dance 13% Football ' 1% Girl Guides 1% Gymnastics - Tumbling 4% 2014 P.R.O. Kids Annual Report Page 10 183 2014 Financial Results Year End December 31, 2014 (Un- audited — Prepared by Staff, City of Saint John) Opening Balance, Forward from December 31, 2013 Receipts Grants Donations Corporate & Personal Golf Tournaments Annual Dinner Other Fundraisers Arena Signage Program $105,912.80 $36,164.20 $36,008.00 $30,126.50 $18,970.00 $8,462.78 $38,290.21 TOTAL REVENUES M $235,644.28 Expenditures Equipment & Registration Fees Art $415.00 Basketball $670.00 Cheerleading $35,290.00 Dance $22,471.25 Fitness $446.07 Football $965.00 Girl Guides $1,125.00 Gymnastics $4,100.00 Hockey $32,388.55 Horseback Riding $4,147.74 Martial Arts $13,075.00 Music Lessons $9,544.69 Skating $6,709.00 Soccer $1,375.00 Summer Camp $3,963.35 Swimming $9,988.38 Theatre Arts $7,465.50 Water Polo, Synchronized $503.65 Other Sports / Recreation Activities $1,220.00 PLACEMENT COSTS $155,863.18 Bus Passes $8,455.00 Taxi $3,724.00 TRANSPORTATION COSTS $12,179.00 Equipment - All Types $14,124.11 EQUIPMENT COSTS $14,124.11 TOTAL EXPENSES $182,166.29 Closing Balance $91,768.20 *P.R.O. Kids is audited annually as part of the City of Saint John annual audit 2014 P.R.O. Kids Annual Report HE Page 11 Value of Placements P.R.O. Kids is able to assist so many children due to the generosity of our community partners. We have over 120 sports and recreation service providers in Greater Saint John who provide donated, matching, or discounted spaces for P.R.O. Kids to use to place children. All Parents are asked to help assist with the cost of their own child's activity and in a sense 'pay -it- forward' ensuring that P.R.O. Kids has funds to help more children in need. Total Value of Placements 2014 IZ71 ffi�]Partner Cost $44,501.00 18% $43,924.00 M 18% Value 49 p5t $155,863.18 64 Contributor Total P.R.O. Kids Cost of $155,863.18 P.R.O. Kids (Donations) $184 Service Provider - In Kind $52 Parent Contribution $53 Total $289 p5t $155,863.18 64 Contributor Total P.R.O. Kids Cost of $155,863.18 Partner Value $43,924.00 Parent Contribution $44,501.00 Total $244,288.18 Municipal Funding of P.R.O. Kids provides a 3 to 1 Return on Investment! 2014 P.R.O. Kids Annual Report 185 Page 12 Current Regional Service Level of P.R.O. Kids - 2014 Based on statistics of child poverty in Greater Saint John (Based on Taxfiler [T1FF] Data — SJ Human Development Council 2012), P.R.O. Kids is currently assisting roughly 15% of all children who are living in poverty in our region! Children in Poverty Assisted by P.R.O. Kids vs. Children in Poverty Not Assisted by P.R.O. Kids We still have a ways to go to see our vision of all children and youth in Greater Saint John having the opportunity to participate in the arts, cultural, recreation, and sport activity of their choice. Thanks to the ongoing support of our Municipal Partners, Donors & Sponsors, Service Providers and various stakeholders, we are slowing getting closer to a Greater Saint John where financial need is no longer a barrier to a child playing on a sports team or joining a recreation program. 2014 P.R.O. Kids Annual Report :. Page 13 100.0% 90.0% — 80.0% 70.0% — - 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% Saint John Quispamsis Rothesay Grandbay Westfield Overall Children in Poverty Assisted by P.R.O. Kids vs. Children in Poverty Not Assisted by P.R.O. Kids We still have a ways to go to see our vision of all children and youth in Greater Saint John having the opportunity to participate in the arts, cultural, recreation, and sport activity of their choice. Thanks to the ongoing support of our Municipal Partners, Donors & Sponsors, Service Providers and various stakeholders, we are slowing getting closer to a Greater Saint John where financial need is no longer a barrier to a child playing on a sports team or joining a recreation program. 2014 P.R.O. Kids Annual Report :. Page 13 What's New With P.R.O. Kids in 2014? GET ON BOARD - Arena Advertising Campaign The City of Saint John Common Council approved the proceeds from the municipal arena advertising program to directly benefit P.R.O. Kids. All proceeds will place disadvantaged youth in the recreational, sport, arts or cultural activity of their choice. Options for Advertising are: Rink Board Signs Wall Signs In -Ice Logo: Ice Machine Wrap: �r Wall Signs, Rink Boards, & In -Ice Logos Peter Murray Arena Advertisers can contact the P.R.O. Kids office or visit the P.R.O. Kids website for more information. This program generated almost $8500 in its first year, and as we are just starting out we are barely at 15% capacity - Lots of Room to Grow! Mayor's Cup - Skateboard Competition P.R.O. Kids was a major sponsor for the Mayor's Cup at the Station One Skate Park on Canada Day. This event brought hundreds of participants and spectators. P.R.O. Kids passed out 250 Helmets to skateboarders so that every participant could play safely. 2014 P.R.O. Kids Annual Report 187 Mayor Mel Norton & The Winner of the Mayor's Cup Page 14 SPARC "Necessity is the mother of invention" Sports, Arts, Recreation, Culture P.R.O. Kids Staff speak with every single parent of the hundreds of P.R.O. Kids applicants each year. In many cases the parents have no idea what kind of activity their child wants to participate in because their child has never had a chance to try. Based on this need, P.R.O. Kids created a new Pilot program with PALS (Partners Assisting Local Schools) at Lorne Middle School. The premise is simple: P.R.O. Kids gives every single student at a school a chance to receive 3 hours of instruction in 2 different activities (6 hours total). These activities are hosted by actual professionals and are held offsite (Gyms, Studios, Arenas, etc.), after school on each Monday of the 2014 -2015 school year. PALS provides transportation for these students and teachers to go to these activities. If a student discovers that they have found a new passion in their activity, they can arrange with their parents to register permanently in that program. If their parents cannot afford to place their child in that program, P.R.O. Kids will provide a space for that child to take that activity. As this is a pilot program — we partnered with Lorne Middle School, a priority neighborhood school in Saint John and the City of Saint John PALS partner school. Each student gets the opportunity to participate in two of the following activities: Martial Arts Shimpokai Judo Drama & Improv InterAction Children's School of the Performing Arts Curling Thistle St. Andrew's Outdoor Pursuits Maritime DayTripping Music Lessons Long @ McQuade Dance Centre Stage School of Dance Art Lessons Hooper Studios Hampton Due to the success of the program so far, we plan on expanding the program to at least 1 additional priority neighbourhood school in the fall of 2015. Community Police Helmet Program Saint John Common Council recently passed a by -law requiring all skateboarders and cyclists to wear helmets. Many families cannot afford the cost of purchasing a helmet for their children. To meet this need, P.R.O. Kids has partnered with the Saint John Community Police Officers to help get helmets to kids in need. If a police officer catches a young person riding a bike or skateboard without a helmet they give that child a 'ticket'. The child needs to get a parent to sign that ticket, and then the parent and child can come down to see their local community police officer and can trade in their 'ticket' for a brand new helmet. 2014 P.R.O. Kids Annual Report Im Page 15 Hockey Equipment Swap Program P.R.O. Kids receives a significant amount of new and gently used equipment every year. P.R.O Kids passes out this gear to families in need. Families are spending a significant amount of money on equipment. Take Hockey for instance - the average cost to outfit a single youth with new hockey gear is roughly $740. This coupled with the rising cost of registrations, now between roughly $400 per year, puts hockey out of reach for many families. To meet this need P.R.O. Kids setup a new equipment swap program at the Carleton Community Centre. We partnered with volunteers from our local hockey leagues, and would give equipment to children in need. Kids and their parents could bring in old gear that is too small, and trade them in for something larger. Families can make an appointment with the P.R.O. Kids office to access our equipment for their children. P.R.O. Kids was able to assist over 130 youth with the cost of Hockey registration this year. This program was able to assist 35 additional youth in need, so that their parents could save money on buying gear and afford hockey registration more easily. P.R.O. Kids Events & Fundraising in 2014 Fed Ex Express Canada & Skate to Great: FedEx Express Canada, Skate to Great , The Saint John Sea Dogs and local fans rallied together to donate used skates and hockey equipment at Harbour Station on March 5th to support local kids playing hockey. Fed Ex also donated $5000 to P.R.O. Kids to help children from families with financial need in the Greater Saint John Area participate in recreation programs. The equipment was used at our new equipment exchange program at the Carleton Community Centre. Annual Dinner: We Hosted our Annual Dinner at the Delta in May. Our Theme was `Get on Board' a play on words with our new arena advertising campaign. Our Guest speaker was Deborah Fisher the coordinator of PALS and our auctioneer was Joe Boyce. The dinner was attended by over 300 guests and as always the food was amazing. We raised over $30,000 to support kids in need. Dickie Crossman Memorial Golf Tournament: This annual golf tournament, held at Rockwood Park Golf Course the second Saturday in July, was started by the friends and family of the late Dickie Crossman. In 2004, P.R.O. Kids was chosen as the charity to benefit from the proceeds of this event on an annual basis. In 2014, a total of $13,000 was raised. This event has raised over $100,000 in support of P.R.O. Kids. 2014 P.R.O. Kids Annual Report :• Page 16 Rocky's Golf Tournament & Football Pool: Bill & Norma Eaton and their dedicated staff at Rocky's hosted a series of fundraisers for P.R.O. Kids throughout the year, culminating with their sold -out Rocky's golf tournament. The amount raised by Rocky's this year to support P.R.O. Kids was presented to P.R.O. Kids in December and was over $19,000! Mayor's Reception: In December, Mayor Mel Norton hosted a reception at City Hall along with the Mayors of Greater Saint John and members of Council to formally thank all of our major sponsors in 2014. The event was well attended and the Mayor handed our plaques to all of our Premier Financial Sponsors ($10,000 +) Grants, Donations & In -Kind Support Received in 2014 Acadia Broadcasting (97.3 the Wave & Country 94.1) Acadia Broadcasting was a Major sponsor this year and supported P.R.O. Kids by announcing our annual dinner in the weeks leading up to our Gala & promoting the Skate to Great Event with Fed -Ex at Harbour Station. Alternative Measures Program: The Alternative Measures Program is an alternative way to deal with non - violent, low -risk offenders. Part of the program requires the offender to perform community service and /or make a donation to a non- profit or charitable program of their choice. P.R.O. Kids receives donations through this program at various times throughout the year. Atlantic Women in Law Enforcement The Atlantic Women in Law Enforcement (AWLE) held their annual conference in Saint John in October. AWLE members always support a local charity at their conferences and this year they chose P.R.O. Kids. These dedicated women took up a collection and raised $800. Birthday Donations Andy Lake & Aiden Hazen both decided that they would have birthday parties, and instead of receiving gifts, they asked each guest to make a donation to P.R.O. Kids instead. The leadership and generosity of these kids resulted in hundreds of dollars in donations to P.R.O. Kids. Thank You Andy & Aiden! 2014 P.R.O. Kids Annual Report 190 Page 17 Brent Kelly Memorial Five Miler: The Brent Kelly Memorial Five Miler is held each spring. All money raised is used to benefit youth in the Saint John area in memory of the late Brent Kelly. In 2014, P.R.O. Kids received a donation of $2,500 from the Brent Kelly Memorial Fund to benefit the program during the annual basketball tournament. Brian Lund Memorial Fund - Greater Saint John Community Foundation Friends and family of the late Brian Lund rallied to inaugurate the Brian Lund Memorial Fund, a permanently endowed fund entrusted to the Greater Saint John Community Foundation, in his honour. This fund will benefit P.R.O. Kids annually. Brian Lund had an active interest in helping young people build self - confidence, working with the Rainbows Program and mentoring high school students and was a supporter of P.R.O.Kids. In 2014, donations from the fund amounted to $6,470. Brian D. Munro Professional Corporation: Mr. Brian Munro kindly donated over $1800 to P.R.O. Kids. Mr. Munro is a lawyer in the Saint John area. Canadian Tire JumpStart Charities: Canadian Tire JumpStart is a charitable program created by the Canadian Tire Foundation for Families to help kids in need participate in organized sports and recreation. The program is delivered through local Chapters located in communities across the country. P.R.O. Kids is the largest recipient of support in Greater Saint John, and Jumpstart and P.R.O. Kids work together to assist the majority of P.R.O. Kids applicants. Donations in Memoriam P.R.O. Kids is often selected as a charity of choice when a loved one passes away. We wish to express our condolences & thanks to the families and friends who in their time of grief made donations in memory of the following people who passed away: Mike McGraw, Margaret Dalton, William Henry James, Richard King, Henry Flood & Abbie Colwell Hockey Clubs: The Rusty Blades & P.R.O. Kids Old Pros take up collection after each of their hockey games and give the proceeds to P.R.O. Kids. Jersey Days & Sports Day in Canada OSCO Construction Group & Saint John Energy both held Jersey Days at work. Employees could make a donation to wear a jersey at work. At Saint John Energy, employees also had the opportunity to run on a treadmill with Saint John Energy donating $10 for each km its employees ran at work. Both organizations each raised over $800 I. L7C•..LJ Milford Park Committee - Donnie Dwyer Park Opening: 2014 P.R.O. Kids Annual Report Page 18 191 The Milford Park Committee & Investors Groups held a BBQ at the official opening of the Donnie Dwyer Park. All proceeds were donated to P.R.O. Kids. MindCare P.R.O. Kids received a Grant for $5000 from MindCare in May. MindCare supports numerous mental wellness initiatives and P.R.O. Kids receives a significant amount of referrals from Health Care Professionals who want their patients to take a program that P.R.O. Kids provides. Peter Landers Memorial Golf Tournament: Joel & Colin Landers have hosted a Golf Tournament in honour of their late father Peter Landers for the past two years. Peter was instrumental in having children play hockey through PRO Kids. The Peter Landers Golf Tournament raised $2,250 for P.R.O. Kids in 2014 Sisters of Charity I.C. The Sisters of Charity are heavily involved in numerous anti - poverty initiatives and are very well known in Greater Saint John for their service to our community. This year they made a $1000 donation to P.R.O. Kids. The New Brunswick Children's Foundation: In December of 2014, P.R.O. Kids was awarded a $10,000 grant from the New Brunswick Children's Foundation (formerly known as the New Brunswick Protestant Orphans' Home). TELUS Atlantic Community Board: The TELUS Community Boards operate on the principle "We Give Where We Live ". To that end the TELUS Atlantic Community Board provided P.R.O. Kids with a grant of $10,000 in November to support applicants and help kick -start our new SPARC program. Telegraph Journal: The Telegraph Journal was our print sponsor for our Annual Dinner Thandi's Thandi's made a donation to P.R.O. Kids as part of their Chinese New Year celebrations United Commercial Travelers of America: Jack Kidd Council #755: The U.C.T. Jack Kidd Council contributed $10,000 as title sponsor of our annual fundraising dinner. They are huge supporters of youth in our community and have been long -time supporters of P.R.O. Kids 2014 P.R.O. Kids Annual Report 192 Page 19 2014 Supporters Support from local businesses, organizations and individual citizens are key factors in the success of the P.R.O. Kids program. The P.R.O. Kids Advisory Committee gratefully acknowledges the generous support of our sponsors, donors and program partners from 2009: Municipal Partners QUISPAMSIS .�. No Othe, ANC. 1998 The City of Saint John Thank you to the City of Saint John and the Towns of Quispamsis, Rothesay and Grand Bay - Westfield for covering all administration costs, allowing 100% of all donations to go directly toward helping the children and youth of Greater Saint John. Primary Smile Sponsor ($50,000 +) - Responsible for 250+ smiles A Smile is the placement of 1 child 2014 P.R.O. Kids Annual Report jumpstart Bon depart. 193 Page 20 Premier Smile Sponsors ($10.000 +) Responsible for 50+ smiles aocK V•s Dickie Crossmon �T E L U S Atlantic Canada community board° New Brunswick Children's Foundation U Where Community andCompossion Unite Major Smile Sponsors $5.000 +) - Responsible for 25+ smiles Community Foundation - Fed Ex Canada MindCare Brian Lund Memorial Fund Activity Sponsors ($1.000 +) Responsible for 5+ smiles Alternative Measures Program Brent Kelly Memorial Fund Brian D. Munro Professional Corporation City of Saint John Mayor's Office City of Saint John Leisure Services Moosehead Breweries Ltd. Fluor Canada 97.3 The Wave and Country 94 2014 P.R.O. Kids Annual Report 194 Fisher Foundation Martin Damoucher Peter Landers Memorial Golf Tournament Rusty Blades Hockey P.RO. Kids Old Pros Sisters of Charity I.C. Vito's Dining Room & Lounge Telegraph Journal Page 21 Family & Child Sponsors 200 +, Responsible for 1 -5 smiles Adam & Lisa Caissie David Crossman Libby O'Hara Rusty Blades Hockey Aiden Hazen David Gaigneur LIUNA Local 900 Saint John Energy Saint John Hockey Andy Lake Dawn Carpenter Burley Marc and June Creamer Officials (Glenn Hurley) Anthony Cosman Doiron's Sports Excellence Mary Patricia Cosgrove Scott Estey Ashlee Scott Domino's Pizza McGill Consulting Ltd. Sean Crossman Atlantic Women in Law Dr. David Clifford and Dr. Milford Park Committee Shannex Incorporated Enforcement Cindy McCormick Brian Munro Professional Drs. Frank and Susan Sisters of Charity of the Neil Manson Corporation Sanderson Immaculate Conception Bud White Emera Brunswick Pipeline OSCO Group Services Social Development Limited St John CBC and Main Cal Hatfield Family Plus Life Solutions P.R.O. Kids Branch Fundy Minor Football Canaport LNG (Bruce Watts) Paul Zed Susan Mott Carleton Community George "Big" Georgoudis Peter H. MacPhail TD Center George "Medium" CBCL Georgoudis Port SJ Telus Chief Kevin Clifford Innovatia INC Province of New Thandi's INC Brunswick City of Saint John Human Irving Oil Recycling The Fisher Foundation Resources Department Cleve's Source for Sports JD Irving Limited Richard Hewey Tom Gibbons Town of Grand Bay - Colleen A. Maloney -Hazen John Brittain Rob Burke Westfield Colleen Hickey John Marino Rob Scott Town of Quispamsis Connie Coffin Kelly Patterson Robert L. Boyce Town of Rothesay Ken Gents Oldtimers Dana Martin Royal Bank of Canada Wayne Wolfe Hockey Club Lancaster Thunder David Craig Russell Holt William Vaughan Bantam B 2014 P.R.O. Kids Annual Report Page 22 195 Alexya Heelis Alycia Worden Andrew Gillen Andrew Miller Andrew Thompson Angela Hart Ann Lester Ashlee Sallese Athar Malik Bailey Vending Service Barb McGill Barbara and Peter McGill Barbara J. Johnson Barbara McGill Barry Freeze Brenda Sarty Brenton Kean Brian and Gloria Dobbelsteyn Bruce and Kim Northrup Chris Hatt Saint John City Market Clea Vye Cox & Palmer Dan MacPherson Dana and Jill Cleveland Friends of P.R.O. Kids Danny Jardine David Connell David Reid Deb Armstrong Deborah Armstrong Dorothy & Art Shephard Dr Edward J Doherty Ed Reardon Emilyos Paraskevopulos Ervine Buckley Fiona Siobhan Dohan Gary Davis Gayle Sohi Glen Porter Go Go Gymnastics Inc. Harm Singh Helen Bridgeo Forbes Holly McKay Ironwood Enterprises Inc. J Mowery J. Carl Killen Jacqueline Hamilton Jamie Dobbelsteyn Janice Hornyak Jean Murray 2014 P.R.O. Kids Annual Report Jeffrey Warr Jennifer Murphy John Brittain John Mattheus Jonathan Biemko Kaitlyn Keith Kara Hachey Kathryn Davison Katie Langmaid Ken Nauffts Kevin DeSaulniers Kevin Ferguson Kevin Watson KVMHA Peewee AA Lindy -Lou Lita Dobbelsteyn Lori Logue Margaret Willow Edwards Mark Rice Merina Farrell Michael & Sara Oland Michael Hugenholtz Mrs. Amy Blount Ms Colleen Hickey Nancy Davison 196 Patrick Colwell Paul Richard Phil Traverse Phil Walsh Phillip Moss QM Construction Ltd. Rink Rockets Robert and Darlene Brown Robert Creamer Robin Elliott Rogers Saint John Energy Saint John Portland PC Association Scott and Jennifer Murray Scott Darling Scott Mugridge Shirley Robinson Stephen & Julia Johnson Steven Smith Suzanne Young Tammy DeSaulniers Terry Rickitts SJMNRC Tim Ricketts Vaughn Yorke Page 23 Amanda's School of Dance Baton Explosion Boys & Girls Club of Saint John Camp Medley Camp Rotary Canada Games Aquatic Centre Carleton Community Centre Cheerleading Caton's Island Centre Stage School of Dance Champion Spirit Athletics Cheerleading Chang Yong Tae Kwon Do Cia Paulista Brazilian Ju- Jitsu Dan Northrup Training Stables Dance Zone Danceability DayTripping Dr. Kevin Langford East Coast Spirit All Star Cheerleading East Saint John Minor Basketball League Experidance Fairview Bowling Lanes Program Partners in 2014 Fundy Fencing KV Minor Hockey Association Fundy Gymnastics Fundy Minor Football Association Fundy Soccer Association Girl Guides of Canada Go Go Gymnastics Golden Gloves Boxing Club Good Life Harry Miller Middle School Interaction Children's Theatre Company Jonathan Kipping Drum Lessons Judo Kai Kan Ju -Jitsu Kennebecasis Valley Panthers Volleyball Kid Sing Kim's Academy of Dance Kio Karate Kiyo Kan Judo Club KV Basketball Association KV Golden Gloves KV Karate KV Minor Baseball 2014 P.R.O. Kids Annual Report Lakewood Heights Karate Lancaster Little League Lancaster Minor Basketball Association Lancaster Minor Hockey Association Long & McQuade Midget Major AAA Vitos Music From the Heart Nerepis Soccer Club Okuden Poley Mountain Port City Dance Academy 197 Quispamsis Skating Club River Valley Female Hockey Rock of Ages Rockwood Park Stables Rotary Boy's Choir Rothesay Ballet School Saint John Art Club Saint John Arts Centre Saint John Badminton Club Saint John High School Saint John Multicultural & Newcomers Resource Centre Saint John Skating Club Saint John Soccer Club Saint John Speed Skating Club Saint John YM -YWCA Saint John Youth Minor Hockey Association Saint Malachy's Memorial High School School Boy Hockey Scouts Canada Shimpokai Judo Sienna Arts Simonds High School Sky Athletics All -Star Cheerleading Snider Mountain Ranch Surf City Synchro The Studio Dance School TNT Stables Top Corner Hockey Urban Dance Company Veronica's Music Page 24 Conclusion P.R.O. Kids enjoyed another successful year in 2014. Through the hard work and dedication of the P.R.O. Kids Advisory Committee, staff, and on account of tremendous community support, 1242 children were able to participate in positive, life changing recreation activities this past year. Over 7,000 placements have been made since the inception of P.R.O. Kids in 2001 but there is still much work to be done. Since the regionalization of the P.R.O. Kids program in February 2005, awareness of the program has continued to grow, leading to a significant increase in the number of applications received. The issue of poverty continues to threaten the future of our community. We anticipate even more children and families will request assistance this year, and we will continue to provide our service to these families and make a difference - 1 child at a time. Mayor's Reception - December 2014 2014 P.R.O. Kids Annual Report HE Page 25 199 P.R.O. Kids Positive Recreational Opportunities for Kids City of Saint John 171 Adelaide Street, P.O. Box 1971 Saint John, NB, E21- 41-1 Phone: (506) 642 -7529 Fax: (506) 658 -2902 prokids @saintjohn.ca POSITIVE RECREATION OPPORTUNITIES FOR KIDS 200 REPORT TO COMMON COUNCIL M &C- 2015 -146 July 10, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: 2014 Audited Financial Statements Saint John Transit Commission and Saint John Parking Commission BACKGROUND: City of Saint John Attached for the information of the members of Common Council are the 2014 audited financial statements for the Saint John Transit Commission and the Saint John Parking Commission. Both sets of financial statements have been prepared based on the Public Sector Accounting Standards (PSAS) as required. Attached as Schedule 1 is a summary of the operating results for the Transit Commission prepared on the funding basis along with a reconciliation of the funding basis with the PSAS basis. RECOMMENDATION Resolved that Common Council receive and file this report and the 2014 audited Financial Statements of the Saint John Transit Commission and the 2014 Audited Financial Statements of the Saint John Parking Commission. Respectfully submitted, Gregory J. Yeomans, CPA, CGA, MBA Commissioner of Finance and Administrative Services Wm. Edwards, P. Eng. Acting City Manager 201 Schedule 2 Saint John Transit Commission 2015 Year End Projection Commentary To date Saint John Transit is operating at $81,000.00 over budget, but last month the Commission, under our new reduced service levels, was under budget by $15,000.00. In addition, the uniform budget is currently $34,000 over budget, but due to budgeting breakdown, it is expected that this overage will be reduced to $10,000.00 by year end. The new service design and fare increases on fare media, specifically punch cards and monthly passes, resulted in an unplanned printing cost overage early in the year which will correct somewhat over the balance of the year. During the first part of the year we were down on the number of drivers needed to provide the service which resulted in higher than planned overtime costs. We were reluctant to increase the driver complement knowing that the number of drivers that would be required for the new service would decrease. Currently, our overtime cost under the new reduced service level is under budget. Finally, we are pleased to report that although the number of passengers is down as a result of the decrease in service level, revenue, as a result of the fare increase, is on budget for the first month of the new reduced service level. 202 ILI i Saint John Parking Commission Commission sur Is stationnement de Saint John 11th Floor, City Hall, 11ieme Etage, Hotel de Ville P.Q. Box 1971 / C.P. 1971 Saint John, N.B. /N. -B. E21_41_1 Tel/ Tel: (506) 658 -2897 Fax/ Telecopieur: (506) 649 -7938 E-mail/ Courriel: parking @saintjohn.ca Saint John Parking Commission Financial Statements December 31, 2014 203 www.saintjohn.ca Saint John Parking Commission December 31, 2414 CONTENTS Page. Financial Statements Auditor's Report 1 Statement of Financial Position 2 Statement of Operations 3 Statement of Changes in Net Financial Debt 4 Statement of Cash Flows 5 Notes to the Financial Statements 6-13 M To the Commissioners of Saint John Parking Commission We have audited the accompanying financial statements of Saint John Parking Commission (the "Commission "), which comprise the statement of financial position as at December 33 1, 2014, and the statements of operations, changes in net financial debt and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management detennines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Saint John Parking Commission as at December 31, 2014, and the results of its operations, changes in net financial debt and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Chartered Professional Accountants May 27 2015 Saint John, New Brunswick 205 Deloitte Brunswick House 44 Chipman Hill, 7th Floor P.O. Box 6549 Saint John NB E2L 4R9 Canada Ted: (506) 632 -1080 Independent Auditor's Report Fax: deloi te.ca 10 www.deloitte.ca To the Commissioners of Saint John Parking Commission We have audited the accompanying financial statements of Saint John Parking Commission (the "Commission "), which comprise the statement of financial position as at December 33 1, 2014, and the statements of operations, changes in net financial debt and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management detennines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Saint John Parking Commission as at December 31, 2014, and the results of its operations, changes in net financial debt and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Chartered Professional Accountants May 27 2015 Saint John, New Brunswick 205 Saint John Parking Commission Statement of Financial Position As at December 31, 2014 December 31, December 31, 2014 2013 Commitments (Note 5) Chairman General Manager The accompanying notes are an integral part of these financial statements. K I1. Financial Assets Cash (Note 2) 9,790 8,240 Receivables Trade (Note 7) 145,216 112,802 Federal government and other agencies _ 246,969 Due from City of Saint John (Note 6) 3,268,811 5,891,011 Province of New Brunswick _ 284,957 3,423,817 6,543,979 Liabilities Accounts payable and accrued liabilities (Note 3) 1,176,474 3,635,852 Deferred revenue 17,257 15,308 Long term debt (Note 4) 8,640,000 9,000,000 ^ 9,833,731 12,651,160 Net debt (6,409,914) (6,107,181) Non- financial Assets Tangible capital assets (Note 8) 21,097,542 21,421,155 _Prepaids - 32,797 21,0971642 21,453,952 Accumulated Surplus 14,687,628 15,346,771w Commitments (Note 5) Chairman General Manager The accompanying notes are an integral part of these financial statements. K I1. Saint John Parking Commission Statement of Operations For the year ended December 31, 2014 2014 2014 2013 Budget (Unaudited) (Note 9) Revenues 2,561,342 2,404,784 10,272,178 Parking lot rentals 2,311,574 2,307,601 2,131,198 Administrative revenue 43,200 40,340 47,068 Miscellaneous revenue 168,168 14,162 8,107 Interest 38,400 42,681 39,625 Grants - Federal and Provincial - 267,965 8,046,180 The accompanying notes are an integral part of these financial statements. 3 %M 2,561,342 2,404,784 10,272,178 Expenses Leasing costs 746,566 727,973 681,391 Parking lot attendants 284,460 249,915 183,647 Real estate taxes 339,421 345,876 233,381 Snow removal 190,000 267,965 248,170 Amortization of tangible capital assets 461,400 556,847 304,166 Capital asset adjustment - 12,983 Maintenance and repairs 153,000 113,277 94,074 Parking lot supervision 49,800 49,613 48,292 Power 14,400 47,179 22,724 Monitoring program 50,000 25,689 2,655 Wages and benefits 222,000 225,208 216,444 Special projects 190,000 25,267 34,651 Professional fees 25,000 34,406 17,842 Miscellaneous 80,400 17,778 16,534 Advertising 54,000 21,879 16,842 Insurance 18,300 19,651 9,485 Office 46,100 28,918 23,257 Commission expenses 8,400 3,394 5,969 Convention and travel 26,600 16,033 17,531 Bad debts 1,800 995 1,585 Debt service charges 270,000 286,064 282,545 3,231,647 3,063,927 2,474,168 Annual (deficit) surplus (670,305) (659,143) 7,798,010 T Accumulated surplus, beginning of year - 15,346,771 7,548,761 Accumulated surplus, end of year i - 14,687,628 15,346,771 The accompanying notes are an integral part of these financial statements. 3 %M Saint Jahn Parking Commission Statement of Changes in Net Financial Debt For the year ended December 31, 2014 December 31, December 31, 2014 2013 Annual (deficit) surplus _ _ (659,143) 7,798 010 Acquisition of tangible capital assets (237,848) (4,320,207) Amortization of tangible capital assets 556,847 304,166 Capital asset adjustment - 12,983 Loss on disposal of tangible capital assets 4,614 - 323,613 (4,003,058) Decrease increase in prepaids 32,797 771 (Increase) decrease in net debt (302,733) 3,794,181 Net debt, beginning of year (6,107,181) _ (9,901,362) Net debt end of the year (6,409,914) 6,107,181 The accompanying notes are an integral part of these financial statements. 4 0 Saint John Parking Commission Statement of Cash Flows For the year ended December 31, 2014 2014 2013 Operating transactions Annual (deficit) surplus Items not affecting cash Amortization of tangible capital assets Capital asset adjustment Loss on disposal of tangible capital assets Changes in non -cash working capital items Trade Federal government and other agencies Province of New Brunswick Due from City of Saint John Prepaid expenses Accounts payable and accrued liabilities (659,143) 7,798,010 556,847 304,166 - 12,983 4,614 - (32,414) (31,162) 246,969 (204,116) 284,957 4,591,584 2,622,200 (1,417,347) 32,797 (771) (2,459,378) 755,092 Deferred revenue 1,949 (7,769,905) Due to City of Saint John - (8,712,5621 - 599,398 (4,674 028) Capital transactions Acquisitions of tangible capital assets (237,848) (4,320,207) Financing transactions Proceeds from long term debt - 9,000,000 Repayment of long term debt (360,000) - (360000) 9,000,000 Increase in cash during year 1,550 5,765 Cash, beginning of year 8,240 2,475 Cash, end of year 9,790 _ 8,240 The accompanying notes are an integral part of these financial statements. 5 %1• Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 1. General The Saint John Parking Commission [the "Commission "] was incorporated on March 29, 1956 under "An Act to authorize the establishment of a commission to control parking in the City of Saint John" of the New Brunswick Legislature and its principal activity is the administration and development of parking in the City of Saint John [the "City "]. The Commission is controlled by the City. Saint John Parking Commission qualifies as a Municipal Commission under Subsection 149 (1) (d) of the Canadian Income Tax Act and is therefore exempt from income taxes. 2. Summary of significant accounting policies These financial statements are prepared by management in accordance with Canadian public sector accounting standards established by the Chartered Professional Accountants of Canada Public Sector Accounting Board and reflect the following significant accounting policies: Cash Cash consists of cash on hand. Revenue recognition Revenues are recognized in the period in which the transactions or events occurred that gave rise to the revenues. All revenues are recorded on an accrual basis, except for daily parking revenues which are recorded when cash is received.. Rental revenue from operating leases is recognized as income as it becomes due over the term of the lease. Transfers are recognized as revenues when the transfer is authorized, any eligibility criteria are met, and reasonable estimates of the amounts can be made. Transfers are recognized as deferred revenue when amounts have been received but not all eligibility criteria have been met. Transfer revenue is recognized in the statement of operations as the stipulation liabilities are settled. Government transfers to the Commission are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized; and eligibility criteria have been met and reasonable estimates of the amounts can be made. Prior to that time, any amounts received are recorded as deferred revenue. Expenses Expenses are recorded on an accrual basis. The cost of all goods consumed and services received during the year is expensed. 210 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Tangible capital assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to the acquisition, design, construction, development or betterment of an asset. Cost includes overhead as well as interest costs that are directly attributable to the acquisition or construction of the asset. Overhead costs such as property taxes paid while an asset is under construction will be added to the cost of the asset. The cost, less residual value, of the tangible asset is amortized on a straight -line basis over the estimated useful lives as follow: Land: all land owned by the Commission, including land under buildings NIA Buildings: all Commission owned buildings and parking garages, as a single asset or classified into the following components: structural, interior, exterior, services, equipment and site works 10 -65 years Vehicles: all Commission vehicles 5 years Machinery and equipment: parking meters, radios and booths 3 -20 years Information technology: computers, hardware and software 3 -5 years Leasehold improvements: leasehold improvements to leased parking lots that are amortized on a straight -line basis over the term of the respective leases The Commission has a capitalization threshold of $5,000. In the year of acquisition and the year of disposal one half of the annual amortization charge is recognized. Any item purchased under this threshold is recorded as an expense in the year during which the item is acquired. Tangible capital assets are written down when conditions indicate that they no longer contribute to the Commission's ability to provide goods and services, or when the value of future economic benefits associated with the tangible capital assets are less than their net book value. The net write -downs are accounted for as expenses in the statement of operations. Assets under construction are not amortized until the asset is available for productive use. Measurement uncertainty The preparation of financial statements in accordance with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the year. Key components of the financial statements requiring management to make estimates include; the useful life of tangible capital assets, rates for amortization and allowance for doubtful accounts in respect of receivables. Estimates are based on the best information available at the time of preparation of the financial statements and are reviewed annually to reflect new information as it becomes available. Measurement uncertainty exists in these financial statements. Actual results could differ from those estimates. 211 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Financial instruments The Commission's financial instruments consist of cash, receivables, payables and accrued liabilities, due to and from the City of Saint John and long term debt. Financial assets and financial liabilities are initially recognized at fair value when the Commission becomes a party to the contractual provisions of the financial instrument. Subsequently, all financial instruments are measured at amortized cost. With respect to financial assets measured at cost or amortized cost, the Commission recognizes in annual surplus an impairment loss, if any, when there are indicators of impairment and it determines that a significant adverse change has occurred during the period in the expected timing or amount of future cash flows. When the extent of impairment of a previously written -down asset decreased and the decrease can be related to an event occurring after the impairment was recognized, the previously recognized impairment loss is reversed to annual surplus in the period the reversal occurs. Leases Leases are classified as capital or operating leases. Leases which transfer substantially all benefits and risks incidental to ownership of property are accounted for as capital leases. Assets under capital lease are included within the respective asset classifications. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. , 3. Accounts payable and accrued liabilities The Peel Plaza parking garage payables have been separated for comparison purposes and include all related payables and holdbacks on the garage construction. December 31, December 31, 2014 2013 Parking Garage 1,093,470 2,950,388 Account payable and accruals 83,004 685,464 1,176,474 3,635,852 212 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 4, Long term debt S. Commitments The Commission has various operating leases for parking lots, which expire between 2014 and 2018. The future minimum annual lease payments for the next five years under these leases are approximately as follows: December 31, December 31, 649,485 2014 2013 2017 603,660 2018 Debenture - Province of New Brunswick 2019 603,660 1.35% to 4.0 %, due 2033 8,640,000 9,000,000 Principal due within each of the next five years is as follows: $ 2015 360,000 2016 360,000 2017 360,000 2018 360,000 2019 360,000 1,800,000 S. Commitments The Commission has various operating leases for parking lots, which expire between 2014 and 2018. The future minimum annual lease payments for the next five years under these leases are approximately as follows: 3,098,875 0 213 $ 2015 649,485 2016 638,410 2017 603,660 2018 603,660 2019 603,660 3,098,875 0 213 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 6. Related party transactions The Commission had the following transactions with the City of Saint John: Transactions due from the City of Saint John relate to pooled cash the Commission shares with the City of Saint John, December 31, December 31, 20'14 2013 8 $ Due from City of Saint John 3,268,811 5,891,011 7. Financial instruments and risk management The Commission, through its financial assets and liabilities, has exposure to the following risks from its use of financial instruments: credit risk, liquidity risk and interest rate risk. The following analysis provides a measurement of risk as at December 31, 2014. Credit risk Credit risk arises from the potential that the counterparty will fail to perform its obligations. The Commission's credit risk is primarily attributable to its trade receivables. The amounts disclosed in the statement of financial position are net of allowances for doubtful accounts, estimated by the management of the Commission based on previous experience and its assessment of the current economic environment. In order to reduce its risk, the Commission conducts a thorough assessment of debtors prior to granting credit and actively monitors the financial health of its debtors on an ongoing basis. There is minimal allowance for doubtful accounts as there is little history of bad debts. The carrying amounts of financial assets on the statement of financial position represents the Commission's maximum credit exposure at December 31, 2014. There is not a significant concentration of credit risk because the accounts are owed by a large number of customers on normal terms. The majority of the Commission's receivables are from governments which reduces credit risk. IN 214 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 7. Financial instruments and risk management (Cont`d] Credit risk [Cont`d] As at the following reporting dates, the aging of accounts receivable was: Trade receivables Current Aged between 31 - 60 days Aged between 61 - 90 days December 31, December 31, 2014 2013 36,168 31,531 42,870 39,135 14,429 31,044 Aged greater than 91 days 17,197 17,704 Total trade receivables 110,664 119,414 Allowance for doubtful accounts (995) (1,585) Other (6,221) (5,027) Accrued receivable 41,768 - 145,216 112,802 Liquidity risk The Commission's objective is to have sufficient liquidity to meet its liabilities when due. The Commission monitors its cash balances and cash flows generated from operations to meet its requirements. Interest rate risk Interest rate risk is the risk that the interest rate will rise when the Commission refinances $1,800,000 in 2033 for a period of 5 years. However the impact of potential interest rate increase is not expected to be material. Fair value The fair value of the Commission's financial instruments included in the current assets and current liabilities approximates their carrying values due to their short -term maturity. 11 215 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 8. Tangible capital assets Balance, end of year 1,633,929 20,522,701 168,133 1,573 956 _ 23,898,719 Accumulated amortization Balance, beginning of year - 717,209 51,313 1,475,808 2,244,330 Amortization during the year - 524,378 27,511 4,958 556,847 Balance end of year - 1,241,587 78,824 1,480,766 2801,177 Net book value, December 31, 2014 1,633,929 19,281,114 89,309 93,190 21,097,542 12 216 Furniture Land and land and Leasehold 2014 improvements Buildings equipment improvements Total December 31, 2014 $ $ $ $ $ Cost Balance, beginning of year 1,638,543 20,369,972 140,635 1,516,335 23,665,485 Additions - 152,729 27,498 57,621 237,848 Disposals (4,614) - - - (4,614) Balance, end of year 1,633,929 20,522,701 168,133 1,573 956 _ 23,898,719 Accumulated amortization Balance, beginning of year - 717,209 51,313 1,475,808 2,244,330 Amortization during the year - 524,378 27,511 4,958 556,847 Balance end of year - 1,241,587 78,824 1,480,766 2801,177 Net book value, December 31, 2014 1,633,929 19,281,114 89,309 93,190 21,097,542 12 216 Saint John Parking Commission Notes to the Financial Statements For the year ended December 31, 2014 8. Tangible capital assets [Cont'd] Balance, end of year 1,638,543 20,369,972 140,635 _ _ 1,516 335 Furniture Accumulated amortization Land and land Balance, beginning of year and Leasehold 2013 Amortization during the year improvements Buildings equipment improvements Total December 31, 2013 $ $ $ $ $ Cost Balance, beginning of year 1,628,543 16,182,520 431,087 1,508,600 19,750,750 Additions 10,000 4,187,452 81,186 41,569 4,320,207 Capital asset adjustment - - (371,638) (33,834) (405,472) Balance, end of year 1,638,543 20,369,972 140,635 _ _ 1,516 335 23,665,485 Accumulated amortization Balance, beginning of year - 435,043 389,009 1,508,600 2,332,652 Amortization during the year - 282,166 20,960 1,040 304,166 Amortization - capital asset adjustment - - (358,656) (33,832) (392,488) Balance, end of year - 717,209 51,313 1,475 808 2,244,330 Net book value, December 31, 2013 1,638,543 19,652,763 89,322 40,527, 21,421,155 9. Budgeted figures Budgeted figures are unaudited, derived from the estimates approved by the Board of Directors and have been provided for comparison purposes. 13 217 Saint John Transit Commission Financial Statements December 31, 2014 TEED 218 SAUNDERS DOYLE & CO Chartered Accountants Saint John Transit Commission December 31, 2014 CONTENTS 1LLU 2 9 SAUNDERS DOYLE & CO cared nccounrmts Page Financial Statements Independent Auditors' Report 1 - 2 Statement of Financial Position 3 Statement of Operations and Accumulated Surplus 4 Statement of Changes in Net Debt 5 Statement of Cash Flows 6 Notes to the Financial Statements 7-17 1LLU 2 9 SAUNDERS DOYLE & CO cared nccounrmts 39 Canterbury Street P.O. Box 6668 Saint John New Brunswick E2L 4S1 Tel (506) 636 -9220 Fax (506) 634 -8208 E -mail tsdsj @tsdca.com TEED SAUNDERS DOYLE & CO. Chartered Accountants Independent member of DFK International INDEPENDENT AUDITORS' REPORT To the Commissioners of Saint John Transit Commission We have audited the accompanying financial statements of Saint John Transit Commission, which comprise the statement of financial position as at December 31, 2014 and the statements of operations and accumulated surplus, changes in net debt and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion The Commission derives revenue from fares, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of this revenue was limited to the amounts recorded in the records of the Commission and we were not able to determine whether any adjustments might be necessary to revenue, annual deficit and financial assets (liabilities). Saint John Partners ��'� Fredericton Partners Andrew P. Logan Peter L. Logan Brian J. Saunders ggv 29V' y Jean -Marc Poirier � c A22 A Jeffrey E. Saunders J n . Lan T.J. Smith Kenneth H. Kyle I Independent Auditors' Report to the Commissioners of Saint John Transit Commission (continued) Qualified Opinion In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of Saint John Transit Commission as at December 31, 2014 and the results of its operations and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Saint John, New Brunswick May 4, 2015 CHARTERED PROFESSIONAL ACCOUNTANTS TEED 22 DSAUNDERS OYLE & CO Accountants Saint John Transit Commission Statement of Financial Position As at December 31, 2014 Financial Assets Cash and cash equivalents(Note 2.) December 31, December 31, 2014 2013 198,659 122,553 Receivables Accounts receivable (Note 2.) and (Note 3.) 404,664 483,814 Due from City of Saint John (Note 2.), (Note 7.) and (Note 8.) 331,855 575,539 935,178 1,181, 906 Liabilities Accounts payable and accrued liabilities (Note 2.) and (Note 4.) 665,419 874,536 Employee future benefits (Note 5.) 734,600 715,300 Due to City of Saint John (Note 8.) 1,201,507 1,489,112 Deferred revenue (Note 2.) 49,200 - Long term debt (Note 6.) 14,144,000 14,967,000 16, 794, 726 18, 045, 948 Net debt (15,859,548) (16,864,042) Non - financial Assets Tangible capital assets (Note 9.) 28,627,115 30,635,802 Inventory (Note 2.) 612,258 589,021 Prepaid expenses 32,019 31,143 271,392 31,255,966 Accumulated Surplus 13,411,844 14.391.924 Chairman General Manager The accompanying notes are an integral part of these financial statements. 222 3 1l:fa✓ SAUNDERS DOYLE & CD. Saint John Transit Commission Statement of Operations and Accumulated Surplus For the year ended December 31, 2014 2014 2014 2013 Budget Actual Actual (Unaudited) 12,203,223 12,982, 709 12, 880,055 Annual deficit (178,500) (980,080) (1,414,160) Accumulated surplus, beginning of year - 14,391,924 15,806,084 Accumulated surplus, end of year - 13,411,844 14,391.924 The accompanying notes are an integral part of these financial statements. 223 11 1 Er li SAUNDERS DOYLE & CO Chartered Accountants 12,024,723 12,002,629 11,465,895 Revenues (Note 2.) City of Saint John operating 5,160,078 5,492,528 4,977,070 City of Saint John debt reduction 1,726,645 1,728,562 1,800,619 Other - - _ Operating revenue 766,740 777,241 712,432 Cash fares 1,240,000 1,018,962 1,076,683 Transcard revenue 1,046,000 881,017 884,546 Monthly Passes 1,318,000 1,207,959 1,187,851 Comex - Transcards 161,000 136,607 166,831 Comex - Monthly passes 230,000 200,987 209,310 Bus tokens 18,000 20,827 18,074 Suburban Subsidy 366,000 366,189 351,750 Bus charters 150,000 159,956 155,834 Bus charters - schools 489,000 494,254 496,753 Bus advertising 60,000 116,215 53,088 Garage (others) - _ Other revenue 60,000 178,566 87,486 12,203,223 12,982, 709 12, 880,055 Annual deficit (178,500) (980,080) (1,414,160) Accumulated surplus, beginning of year - 14,391,924 15,806,084 Accumulated surplus, end of year - 13,411,844 14,391.924 The accompanying notes are an integral part of these financial statements. 223 11 1 Er li SAUNDERS DOYLE & CO Chartered Accountants 12,024,723 12,002,629 11,465,895 Expenses (Note 2.) and (Note 10.) Transportation 6,902,638 6,824,023 6,561,738 Vehicle maintenance 2,236,960 2,320,059 2,140,879 Building 766,740 777,241 712,432 Administration 570,240 547,138 572,475 Interest 503,645 505,562 533,619 Amortization of tangible capital assets 1,223,000 2,008,686 2,358,912 12,203,223 12,982, 709 12, 880,055 Annual deficit (178,500) (980,080) (1,414,160) Accumulated surplus, beginning of year - 14,391,924 15,806,084 Accumulated surplus, end of year - 13,411,844 14,391.924 The accompanying notes are an integral part of these financial statements. 223 11 1 Er li SAUNDERS DOYLE & CO Chartered Accountants Saint John Transit Commission Statement of Changes in Net Debt For the year ended December 31, 2014 Annual deficit Acquisition of tangible capital assets December 31, December 31, 2014 2013 ,080) (1,414,160 (198,021) Amortization of tangible capital assets 2,008,686 2,358,912 Disposal of tangible capital assets - 94,946 686 2,255,837 Increase in inventory (23,237) (37,580) Decrease (increase) in prepaid expenses (875) 1,486 Decrease in net debt (24,112 ) (36,094 1,004,494 805,583 Net debt, beginning of year (16,864,042 ) (17,669,625) Net debt, end of the year 15,859,548 (16,864,042) The accompanying notes are an integral part of these financial statements. 1 r1tU 224 SAUNDERS DOYLE & CO Chartered Accountants Saint John Transit Commission Statement of Cash Flows For the year ended December 31, 2014 2014 2013 Operating transactions Annual deficit (980,080) (1,414,160) Items not affecting cash Amortization of tangible capital assets 2,008,686 2,358,912 Loss on disposal of tangible capital assets - 78,436 Changes in non -cash working capital items Accounts receivable trade 79,150 131,094 Due from City of Saint John 243,684 100,000 Accounts payable and accrued liabilities (209,117) 173,527 Employee future benefits 19,300 (39,800) Due to City of Saint John (287,605) 185,735 Deferred revenue 49,200 - Inventory (23,237) (37,580) Prepaid expenses (8751 1,486 899,106 1,537,650 Capital transactions Acquisitions of tangible capital assets - (198,021) Proceeds on disposal of tangible capital assets - 16,510 (181,511) Financing transactions Proceeds from long term debt 400,000 - Repayment of long term debt (1,223,000) (1,267,000) (823.0001 (1 267,000 Net cash increase in cash and cash equivalents 76,106 89,139 Cash and cash equivalents at beginning of year 122.553 33,414 Cash and cash equivalents at end of year 198,659 122,553 The accompanying notes are an integral part of these financial statements. 225 0 TEED SAUNDERS DOYLE & CO. Chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 1. General Saint John Transit Commission, [the "Commission "] was incorporated on June 14, 1979 under the Saint John Transit Commission Act of the New Brunswick Legislature and its principal activity is to develop, maintain and operate a public transit system within the City of Saint John [the "City']. The Saint John Transit Commission qualifies as a municipal corporation under Subsection 149 (1) (d) of the Canadian Income Tax Act and, as such, is exempt from income taxes. 2. Summary of significant accounting policies Basis of accounting These financial statements are prepared by management in accordance with Canadian public sector accounting standards for provincial reporting entities established by the Canadian Public Sector Accounting Board. Cash and cash equivalents Cash consists of cash on hand and on deposit at financial institutions. Revenue recognition Revenues are recognized in the period in which the transactions or events occurred that gave rise to the revenues. Cash fairs are recognized as revenue when received. Transcard receipts are recognized when the requirements of performing the service are satisfied, providing that at the time of performance, ultimate collection is reasonably assured. Government transfers are recognized as revenues when the transfer is authorized, any eligibility criteria are met, and reasonable estimates of the amounts can be made. Transfers are recognized as deferred revenue when amounts have been received but not all eligibility criteria have been met. Subsidies from the City of Saint John The City of 'Saint John is obligated under the Commission's Act of incorporation to finance all net operating and capital expenditures. Net operating expenditures are defined as all revenues earned with the exception of City and Capital Grants less expenditures. For funding purposes, amortization represents the long term debt principal repayment rather than amortization expense listed In the financial statements which is based on useful life. Operating subsidies from the City are recognized as revenue when operating expenditures are incurred. Subsidies on account of long term debt retirement are recognized when the debt obligations of the Commission are funded by the City. Expenses Expenses are recorded on an accrual basis. The cost of all goods consumed and services received during the year is expensed. 1 ttl) 226 DSAUNDERS OYLE & CO Chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Tangible capital assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to the acquisition, design, construction, development or betterment of an asset. Cost includes overhead as well as interest costs that are directly attributable to the acquisition or construction of the asset. Overhead costs, such as property taxes paid while assets are under construction will be added to the cost of the asset. The cost, less residual value, of the tangible capital asset is amortized on a straight -line basis over their estimated useful lives as follows: Land: all land owned by the Commission, including land under buildings N/A Buildings: all Commission owned buildings and infrastructure, broken into a single asset or broken into the following components: structural, interior, exterior, services, equipment and site works 5 - 40 years Vehicles: all Commission owned vehicles, including buses, handibuses and vehicles 5 - 20 years Machinery and equipment: includes all information technology assets, signage, fare boxes, maintenance equipment, furniture, wash bays and similar assets. 3 - 20 years The Commission has a capitalization threshold of $5,000. In the year of acquisition and the year of disposal, one half of the annual amortization is charged. Any item purchased under this threshold is recorded as an expense in the year during which the item is acquired. Tangible capital assets are written down when conditions indicate that they no longer contribute to the Commission's ability to provide services, or when the value of future economic benefits associated with the tangible capital assets are less than their net book value. The net write -downs are accounted for as expenses in the statement of operations. Assets under construction are not amortized until the asset is available for productive use. Government transfers to the Commission for funding the purchase of a capital asset are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amounts can be made. Prior to that time, any amounts received are recorded as deferred revenue. Inventory for use Inventory for use consists of supply parts to maintain the bus fleet and are carried at the lower of cost or replacement cost. Cost is defined as average laid down cost. Measurement uncertainty The preparation of financial statements in accordance with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the year. Key components of the financial statements requiring management to make estimates include; the useful life of capital assets, rates for amortization, allowance for doubtful accounts in respect of 0 1 LED 227 DSAUNDERS OYLE & CO Chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 2. Summary of significant accounting policies [Cont'd] Measurement uncertainty [Cont'd] receivables, the allowance for inventory obsolescence and the accrual for employee future benefits. Estimates are based on the best information available at the time of preparation of the financial statements and are reviewed annually to reflect new information as it becomes available. Measurement uncertainty exists in these financial statements. Actual results could differ from these estimates. Financial instruments The Commission's financial instruments consist of cash, receivables, payables, accrued liabilities, due to the City of Saint John, and long term debt. Financial assets and liabilities are initially recognized at fair value when the Commission becomes a party to the contractual provisions of the financial instrument. Subsequently, all financial instruments are measured at amortized cost. With respect to financial assets measured at cost or amortized cost, the Commission recognizes in annual surplus an impairment loss when there are indicators of impairment and it determines that a significant adverse change has occurred during the period in the expected timing or amount of future cash flows. When the extent of impairment of a previously written -down asset decreases and the decrease can be related to an event occurring after the impairment was recognized, the previously recognized impairment loss is reversed to annual surplus in the period the reversal occurs. 3. Accounts receivable December 31, December 31, 2014 2013 Trade /General (Note 7) 227,296 278,479 Trade Accrued Receivable 114,294 134,943 Employee /Other Advances 500 200 Federal Government Receivable 62,574 70,192 483,814 601 1 LED 228 SAUNDERS DOYLE & CO f'hnwrv..rF Aenn„�., r. Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 4. Accounts payables and accrued liabilities December 31, December 31, 665,419 87 5. Employee future benefits Under the collective agreement between the Commission and Amalgamated Transit Union, Local 1182, employees are entitled to a pay out of 50% of accumulated sick time to a maximum of 250 sick days upon retirement, providing they have accumulated at least 100 days. A liability has been recorded representing 50% of employees' accumulated sick days for each employee having accumulated 20 or more days. Based on actuarial valuation of the liability, the results at December 31, 2014 are as follows: 2014 2013 Accrued benefit liability, beginning of year 2014 2013 Accounts payable 92,230 298,238 Accrued payables 19,496 104,439 Audit fees 17,005 12,814 Payroll 536,688 459,045 665,419 87 5. Employee future benefits Under the collective agreement between the Commission and Amalgamated Transit Union, Local 1182, employees are entitled to a pay out of 50% of accumulated sick time to a maximum of 250 sick days upon retirement, providing they have accumulated at least 100 days. A liability has been recorded representing 50% of employees' accumulated sick days for each employee having accumulated 20 or more days. Based on actuarial valuation of the liability, the results at December 31, 2014 are as follows: 2014 2013 Accrued benefit liability, beginning of year 748,500 755,100 Current service cost 45,800 44,500 Interest cost 31,600 27,700 Benefits paid and forfeitures (132,100) (72,000) Actuarial gain (loss) 107,900 (6,800) Past service improvement costs 70,600 - Accrued benefit liability, end of year 872,300 748,500 Unamortized actuarial losses (137,700) (33,200) LiabilRy for accumulated sick leave 734,600 715,300 10 1 FIKI1! 229 Tvivir 1R. On Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 5. Employee future benefits [Cont'd] Commission portion of benefit expenses Current period benefit cost 45,800 Interest cost 31,600 Amortization of actuarial loss 3,400 Past service improvement costs 70,600 151,400 Significant economic and demographic assumptions used in the actuarial valuation are: Discount rate: Salary growth rate: Expected remaining service life: 6. Long term debt Debenture - Province of New Brunswick 2.75% to 4.8 %, due 2014 3.75% to 4.375 %, due 2015 4.3% to 4.45 %, due 2016 4.45% to 4.85 %, due 2017 2.1 % to 5.55 %, due 2023 0.95% to 5,0 %, due 2019 1.0% to 4.5 %, due 2019 2.06 %, due 2031 1.35% to 3.55 %, due 2027 1.15% to 3.90% due 2029 1.20% to 2.15% due 2019 4.48% January 1, 2014 -- 3.47% December 31, 2014 3.00% per annum 13 years 230 2014 $ 240,000 420,000 269,000 900,000 1,000,000 3,335,000 3,400,000 3,900,000 400,000 280,000 44,500 27,700 (29,800) 42,400 2013 337,000 280,000 480,000 302,000 1,000,000 1,100,000 3,668,000 3,600,000 4,200,000 14,144, 000 14, 967, 000 11 SAUNDERS DOYLE & CO. ch��t ncco"�fa Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 6. Long term debt [Cont'd] Principal due within each of the next five years is as follows: 8,679,000 7. Financial instruments and risk management The Commission, through its financial assets and liabilities, has exposure to the following risks from its use of financial instruments: credit risk and liquidity risk. The following analysis provides a measurement of risk as at December 31, 2014. Credit risk The Commission's credit risk is primarily attributable to its trade receivables. No allowance for doubtful accounts was recorded in 2014 based on previous experiences and the management's assessment of the current economic environment. The Commission manages its exposure to credit risk through credit approval procedures and monthly monitoring and analysis of aged receivables. The carrying amount of financial assets on the statement of financial position represents the Commission's maximum credit exposure at the balance sheet date. There is not a significant concentration of risk given the accounts are owed by a large number of customers on normal terms and approximately 35% of trade receivables are from governments which carries inherently less credit risk. 12 1 rIVU 231 DSAUNDERS OYLE & CO cared nccounrmts 2015 1,449,000 2016 1,509,000 2017 1,319,000 2018 1,116,000 2019 3,286,000 8,679,000 7. Financial instruments and risk management The Commission, through its financial assets and liabilities, has exposure to the following risks from its use of financial instruments: credit risk and liquidity risk. The following analysis provides a measurement of risk as at December 31, 2014. Credit risk The Commission's credit risk is primarily attributable to its trade receivables. No allowance for doubtful accounts was recorded in 2014 based on previous experiences and the management's assessment of the current economic environment. The Commission manages its exposure to credit risk through credit approval procedures and monthly monitoring and analysis of aged receivables. The carrying amount of financial assets on the statement of financial position represents the Commission's maximum credit exposure at the balance sheet date. There is not a significant concentration of risk given the accounts are owed by a large number of customers on normal terms and approximately 35% of trade receivables are from governments which carries inherently less credit risk. 12 1 rIVU 231 DSAUNDERS OYLE & CO cared nccounrmts Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 7. Financial instruments and risk management [Cont'd] Credit risk [Cont'd] At December 31, 2014, the following Trade receivables were due, but none considered impaired: December 31, December 31, 2014 2013 Trade receivables Current 144,934 209,614 Aged between 31 - 60 days 42,383 44,692 Aged between 61 - 90 days 18,886 17,151 Aged greater than 91 days 21,093 7,022 Total trade receivables 227,296 278,479 Allowance for doubtful accounts 227,296 278,479 Liquidity risk The City of Saint John is obligated under the Commission's Act of Incorporation to finance all net operating and capital expenditures; therefore there is inherently less liquidity risk. All liabilities are current as at December 31, 2014. Fair value The fair value of the Commission's financial instruments included in current assets and liabilities approximates their carrying values due to their short -term maturity. Price risk The price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices (other than those arising from interest rate risk or currency risk), whether those changes are caused by factors specific to the individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Commission has entered into a hedging agreement for its fuel purchases from February 1, 2015 to January 31, 2016 to minimize the risk. 13 1 rMIJ 232 SAUNDERS DOYLE & CO. Chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 8. Related party transactions The Commission is related to the City of Saint John as a result of the City's mandate to appoint the Board of Commissioners and its obligation under the Commission's Act of Incorporation to finance all net operating and capital expenditures. During the year, the Saint John Transit Commission was charged administration fees for accounting services of $48,996 (2013 - $49,000) and equipment maintenance of $13,699 (2013 - $12,172) for computer services. These transactions are in the normal course: of operations and are measured at the exchange amount, which is the amount of consideration established and agreed to by the related parties. The account receivable due from the City of Saint John $331,855 (2013 - $575,539) relates to the current year operating deficit that the city is required to fund based on the Saint John Transit Commission Act. The liability due to the City of $1,201,507 (2013 - $1,489,112) represents cash advances for capital expenditures. The due to and from related party is non - interest bearing and has no set terms of repayment. 9. Tangible capital assets 14 rlr_u 233 TV vir PC% Machinery & 2014 Land Vehicles Buildings Equipment Total December 31, 2014 $ $ $ $ $ Cost Balance, beginning of year 1,098,843 19,148,083 23,238,395 3,118,592 46,603,913 Disposals - (621,487) - (366,868) (988,355) Balance, end of vear 1,098,843 18,526,596 23,238,395 2,751,724 45,615.558 Accumulated amortization Balance, beginning of year - 8,985,373 4,746,634 2,236,104 15,968,111 Amortization during the year - 889,992 916,956 201,738 2,008,686 Amortization on disposals - (621,487) - (366,867) (988,354) Balance, end of year - 9,253,878 5,663,590 2,070,975 16,988,443 Net book value, December 31, 2014 1,098,843 9,272,718 17,574,805 680,749 28,627,115 14 rlr_u 233 TV vir PC% Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 9. Tangible capital assets [Cont'd] 234 15 TEED SAUNDERS DOYLE & CO. chartered Accountants Machinery & 2013 Land Vehicles Buildings Equipment Total December 31, 2013 $ $ $ $ $ Cost Balance, beginning of year 1,098,843 19,618,871 23,238,395 3,936,341 47,892,450 Additions - 108,164 - 89,857 198,021 Disposals - (578,952 ) - (907,606) (1,486,558) Balance, end of year 1,098,843 19,148,083 23,238,395 3,118,592 46,60.3,913 Accumulated amortization Balance, beginning of year - 8,543,962 3,691,029 2,765,823 15,000,814 Amortization during the year - 925,417 1,055,605 377,890 2,358,912 Amortization of disposals - (484,006) - (907,609) (1,391,615) Balance, end of year - 8,985,373 4,746,634 2,236,104 15,968,111 Net book value, December 31, 2014 1,098,843 10,162,710 18,491,761 882,488 30,635,802 234 15 TEED SAUNDERS DOYLE & CO. chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 10. Schedule of expenditures Transportation Salaries and wages Fringe benefits Gas and oil Uniforms Passes and schedules Advertising Miscellaneous Fleet insurance Parallel transit Vehicle Loss on disposal of TCA Vehicle Maintenance Salaries and wages Fringe benefits Supplies and parts Tools and equipment Oil and grease Building Salaries and wages Heat, light and power Real estate taxes Building and maintenance Insurance December 31., December 31, 2014 2013 3,211,470 3,036,567 1,361,132 1,302,420 1,640,133 1,526,502 1,864 17,649 24,407 39,480 1,008 4,017 1,324 5,926 193,939 191,065 355,257 327,965 33,489 31,711 W 78,436 23 6,561,738 929,994 918,990 429,229 398,743 855,383 713,824 94,623 99,307 10,830 10,015 320,059 2,140 51,631 46,535 161,570 145,014 412,269 408,369 138,972 99,897 12,799 12,617 777.241 712,432 16 TEED 235 SAUNDERS DOYLE & CO Chartered Accountants Saint John Transit Commission Notes to the Financial Statements For the year ended December 31, 2014 10. Schedule of expenditures [Cont'd] December 31, December 31, 11. Accumulated surplus reconciliation to Province of New Brunswick requirements $ 2014 annual deficit 2014 2013 Administration Amortization expense 785,686 Salaries 195,911 191,501 Fringe benefits 61,633 61,055 Administration fees (Note 8.) 48,996 49,000 Communications 50,920 60,643 Professional fees 29,196 48,204 Postage and stationery 10,125 8,482 Equipment and maintenance (Note 8.) 20,891 20,037 Training and courses 10,848 19,821 Transcard commissions 79,620 72,489 Miscellaneous 20,624 21,048 Board payments 3,552 4,011 Insurance 7,158 7,228 Memberships 7,664 8,956 547,138 572,475 11. Accumulated surplus reconciliation to Province of New Brunswick requirements $ 2014 annual deficit (980,080) Adjustments to 2014 annual deficit for PNB requirements Amortization expense 785,686 Reserve adjustment (17,400) Assets that do not qualify for TCA 12,397 _ 780.683 2014 annual deficit per PNB requirements (199,397) Accumulated surplus before PNB, beginning of year 283,896 Accumulated surplus per PNB requirements, end of year 84,499 17 TEED 236 SAUNDERS DOYLE & CO Schedule 1 Saint John Transit Commission Operating Summary Year Ended December 31, 2014 Statement for Funding Purposes; 237 Page 1 of 2 Budget Actual Variance Revenues 5,138,000 4,781,539 - 356,461 Operating Expenses 10,476,578 10,473,464 3,114 Cost of Operations 5,338,575 5,691,925 - 353,347 Funding budgeted 5,160,078 5,160,078 - Operating deficit - 178,500 - 531,847 - 353,347 Funding from building sale proceeds 178,500 199,397 20,897 Excess deficit - 2014 - - 332,450 - 332,450 237 Page 1 of 2 Saint John Transit Commission Operating Summary Year Ended December 31, 2014 Statement for Financial Reporting Purposes Operating deficit Additional funding CSJ Deficit (Note 11) Deduct amortization Debt repayment Vehicle reserve adjustment Assets that do not qualify as TCA Budget - 178,500 178,500 Schedule 1 Actual - 531,847 332,450 - 199,397 - 2,008,686 1,223,000 17,400 - 12,397 Deficit per TCA Statements - 178,500 - 980,080 238 page 2 of 2 4 �1 /7�1 „.YT SAINT JOHN BOARD OF POLICE COMMISSIONERS PQ Box 1971 Saint John, New Brunswick Canada E2L 4LI Bureau des Commissaires du Service de Police de Saint John C. P. 1979 Saint John Nouveau - Brunswick Canada E2L 4L NICOLE PAQUET Chair/ President JENNIFER CARHART Vice ChairlVice President MAYOR MEL NORTON CommissionerlCommissaire JOHN MacKENZIE Commissioner /Commissaire BRIAN BOUDREAU CommissionerlCommissaire ANNE MARIE MULLIN CommissionerlCommissaire GLEN McCLOSKEY Acting Chief of Policel Chef par interim de la Police JACKIE FERRAR Executive Administrator/ Secretaire Administrative TelephoncITelephone: (506) 648 -3324 E- maillCourriel: poiicecomrnission(a)saintiohn. ca SAINT JOHN Explore ourpastl Explorez noire passe Discover your future/ Decouvrez votre avenir July 7, 2015 PUBLIC SESSION M&C 2015 - 144 Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Re: Saint John Police Force - 2015 Operating Budget April Financial Results The Saint John Board of Police Commissioners, at its meeting on Tuesday, July 7, 2015 accepted and approved the Saint John Police Force 2015 Operating Budget - April Financial Results. On behalf of the Saint John Board of Police Commissioners, I am pleased to provide a copy of this report to Common Council in accordance with Section 7(3) of the New Brunswick Police Act. Respectfully submitted, l: Nicole Paquet Chair Saint John Board of Police Commissioners /jaf encl. 239 9� REPORT TO SAINT JOHN BOARD OF POLICE COMMISSIONERS PUBLIC SESSION July 7, 2015 Ms. Nicole Paquet, Chair and Members of the Board of Police Commission Chair Paquet and Members SUBJECT 2015 Operating Budget — April Financial Results BACKGROUND The purpose of this report is to provide the Board with an update on the financial position of the Saint John Police Force's Operating Budget for the 18t trimester reporting period ended April 30, 2015. FINANCIAL POSITIONIRESULTS For the period ended as at April 30, 2015, the net operating expenses for the Saint John Police Force were under budget by $268,679 or 3.3 %. There are six key areas that contributed to this budget variance. 1. Revenue surpassed the annual projection by $50,491. 2. Salaries and Wages were under budget by $139,059. 3. Overtime costs exceeded budget by $62,104 4. Court Time and Other Personnel costs were over budget by $33,238. 5. Fringe Benefits were over by $29.986. 6. Good and Services were under budget by $204,457. we Nicole Paquet, Chair Members of the Board of Police Commission July 7, 2015 Pale 2 Subject: 2015 Operating Budget -- April Financial Results Budget Analysis SALARIES AND WAGES Salaries were under budget by $139,059. OVERTIME Saint John Police Association (SJPA) The overtime costs were over budget by $62,104. The Patrol Division accounted for $33,919 and the Criminal Investigation Division was over budget by $31,362. This variance in overtime for both divisions is reduced by $26,011 in revenue that was recovered from billings to third parties for extra -duty (paid over -time) assignments. OTHER PERSONNEL COSTS Court Time - Saint John Police Association (SJPA) The cost for court time exceeded budget by $32,878. GOODS & SERVICES The various Goods and Services accounts were under budget by $204,457 and this surplus is the result of timing in the purchases and the budget allocation. All significant purchases will be completed by August 2015 and where possible, all other expenses will be closely monitored by management leading up to the end of the year to ensure any savings are recognized. Using past expense and spending trends as a measuring stick, the first trimester of each year or the April financial reporting period is not a good indicator of the year -end financial position for the Force. The second reporting period ending on August 31, 2015 will provide sufficient data to make a final year -end projection. 241 Nicole Paquet, Chair Members of the Board of Police Commission July 7, 2015 Page 3 .Subject: 2015 Operating Budget — April Financial Results RECOMMENDATION • It is recommended that the Board accept and approve this Financial Report for the period ended as at April 30, 2015 and forward a copy to Common Council as required under Section 7 (3) of the New Brunswick Police Act, Attached reports and documents: Service Based Budget - Actual versus Budget — April 30, 2015 Budget Variance Analysis — April 30, 2015 Respectfully submitted, ZMarvefi E. Corscadden, CGA DIRECTOR HR & FINANCE Glen cCloskey ACTING CHIEF JOLICE 242 SAINT JOHN POLICE FORCE BUDGET VARIANCE ANALYSIS For the Period Ended April 30, 2015 Budget Expenses Variance Current Variance Timing Actual $8,342,166 $8,123,978 $218,188 $218,188 ® SJPA Police Officer wages were under Expense Category Variance Exnlanatinn n# Vnrinnnra Salaries & Wages $139,059 a Salaries -Non -Union under budget by $29k. ® SJPA Police Officer wages were under budget by $111 k. Overtime ($62,104) a Overtime — Local 486 — Under budget by M. e Overtime- SJPA - Patrol: Over budget by ($34k) and this amount is reduced by revenue charged to 3rd parties for Extra — Duty assignments. e Overtime-SJPA- Criminal Investigations: Over budget by ($31 k) and this amount is reduced by revenue charged to 3rd parties for Extra —Duty assignments. other Personnel Costs ($33,238) a Court Time: Over budget by ($33k). Fringe Benefits ($29,986) a Benefits for police officers is at a rate of 29.3% and 25.5% of base salaries for civilian employees. General Services $72,435 a Telephone: Under budget by $18k and this is a timing difference between when monthly charges are received and processed for payment e Radios: Under budget by $9k and this is a timing difference between when monthly charges are received and processed for payment. 243 Saint John Police Force -- April 30, 2095 Budget Variance Analysis Expense Category Variance Explanation of Variance General Services . Employer Training: Under by $41k and this relates to the timing of training and the monthly budget allocation. Insurance $12,118 . Vehicle Insurance: The 2015 annual premium came in under budget by $71k. o Deductible account: Under budget by $5k and this relates to the timing of any charges back to Police via the City's insurance department for 3rd party claims andlor monies due to the SJPF for damaged police vehicles. Professional Services $15,493 . Legal Expense -- Under budget by $91k. • Detention Security - This expense is under budget by $461k which is a timing issue between the budget allocation and the processing of quarterly invoices from the Province of NB - Sheriff Services. « Other Professional Services - This expense is over budget by ($40k) and this is the unplanned expenditure for the recruitment costs for a new Police Chief. Other Purchased Services ($3,022) . No significant variance at the end of April 2015_ Repair & Maintenance ($4,636) . Computer Maintenance $14k- This is the timing between the monthly budget allocation and the payment of invoices for computer maintenance and software licensing contracts with various vendors. Rentals $197 ® No significant variance at the end of April 2015. 2l _ r- 244 Saint John Police Force — April 30, 2015 Budget Variance Analysis Expense Catepory Variance Exnlannfinn of Vnrinnru Purchased Goods ($33,417) Apparel — ($54k)This variance relates to the ordering of stock for jackets and uniforms for inventory and this expenditure will balance out at the end of the year when the full annual budget is allocated. Government Services $309 • No significant variance at the end of April 2015, Internal Services $88,951 o Fleet Maintenance - $42k — The maintenance costs at the end of April was under budget • Fleet Fuel - ($16k) — The fuel costs at the end of April was over budget. • City of SJ - IT Service Level Maintenance (SLM) Agreement $29k -- The quarterly charge from the City's IT is pending and will be processed in the next financial reporting period. Asset Purchases $56,029 Vehicles $44k —The purchase of new marked and unmarked units car will be completed by August and this variance is due to the timing of the budget allocation and purchases. • father Assets $12k — Expenditures for other assets such as breath test equipment, radars, and other operational devices will be completed by August. 3 1 (.. 245 SAINT ,JOHN POLICE FORCE 2015 SERVICE BASED BUDGET Service Revenue 386,000 126,583 173,840 47,257 37.3% Other Funding Sources 530,000 176,667 179,901 3,234 1.8% Total Revenue 916,000 303,250 353,741 50,491 16.7% 93,6551 2.0% 4,054,508 1,388,684 1,477,174 Salaries & Benefits 18,208,565 6,908,842 6,895,111 13,731 0.2% Goods & Services 4,569,277 1,433,324 1,228,867 204,457 14.3% Other* Total Expenditures General Funding Required FTEs 22,777,842 8,342,166 8,123,978 218,188 2.6% 21 861 842 8,038,916 7 770 237 268,679 3.3% 179 179 Operating Budget - Breakdown of Operational Costs, by Division / Accountability Administration Police Commission Support Services Patrol Services Criminal Investigations Buildings and Stations Detention Services Automotive Equipment 2015 Budget 1,806,389 Budget 614,786 April 2015 543,527 71,2591 % 11.6% 111,200 37,040 52,862 - 15,822 -42.7% 2,130,541 728,138 738,953 - 10,815 -1.5% 13,704,810 4,699,450 4,605,795 93,6551 2.0% 4,054,508 1,388,684 1,477,174 - 88,490 -6.4% 1,066,268 355,420 361,239 - 5,819 -1.6% 540,000 179,980 122,449 57,531 32.0% 856,043 338,668 221,979 116,689 34.5% 24,269,759 8,342,166 8,123,978 218,188 2.62% a. July 11, 2015 Dear Mayor and Council As a business manager for a company in Saint John I respectfully request that under the Bylaw Act that University Painters be fined $200 per occurrence for each sign they have attached to poles in the city and that they be fined $25 to $50 per occurrence under the litter bylaw for signs they have posted on the ground throughout the city. The company of University Painters is not a tax paying company in SJ , neither do they contribute substantially to local employment. As a leader in a company who pays taxes in the City and annually employs workers we lose business to this company as they have no overhead, thus their advertising is not only illegal but also adds to clutter in the city and creates an unfair process. I trust this matter will be dealt with in an urgent manner. Larry Harlow (sent by email) 506 650 1806 Sent from Surface 247 979 Duck Cove Lane Saint John, NB E2M 3G3 July 10, 2015 Saint John Common Council (Attn: Common Clerk) PO Box 1971 Saint John, New Brunswick E21, 41 RE: BAD DEA,I: s ... AND WORSE Ladies and Gentlemen, "Everybody knows there's something -wrong." ... It's good to hear someone speaking up. I am writing this letter for one reason, and only one reason; that there might be a decent future for our children — all of our children and theirs — in this place. People who live here and pay taxes here have known from day one that the Canaport LNG property tax "deal" was indeed wrong. We were expected to believe that wealthy financial interests and large corporations hinged their plans (long in the making) on a hastily forced vote of council. Really? Without analysis and no thought given to long -term implications for the community? The Province then put the terrible arrangement into effect — with key financial information never shared with MLAs (CBC, June 4, 2015). Why the secrecy? Why do some think it acceptable to bamboozle the public and those responsible for the public purse? It was quite apparent that the Lord government sought to "blur" its role in the affair. This was not about a company out - negotiating a city; it was about a secret (hidden from the public) deal that sacrificed the interests of ordinary people to corporate greed. The community and taxpayers were sold out — not the first time and, sadly, maybe not the last. Unjustifiable tax or utility subsidies, in effect, transfer costs that rightfully belong with private corporations to ordinary people — families and small businesses. We end up paying higher taxes (more than a fair share) for basic services, reducing the disposable income of households and making ordinary people poorer. Keeping citizens out of the loop is neither democratic nor fiscally responsible. Might not the millions in lost revenue have been invested in our road system, or in much needed housing, or in education and better nutrition for children living in poverty here? I wish Mr. Lowe and the rest of Council all the best in efforts to make this right. MR Saint John Common Council. Ju1y io, 2o15 Re: Bad Deab ... and Worse You are moving towards another arrangement that could be worse — and, again, the public has not been part of the process. "Partnerships" sound nice. Be wary! Beyond the rhetoric and creative accounting, Pas are elaborate schemes that redirect public wealth into a few private hands — undermining service to the public, and weakening our social and democratic fabric. P3 privatization is not financially prudent; P3 privatization will not enhance water services; P3 privatization will not be good for the community. Selling out the public's water service — without considering alternatives, without a fair evaluation of options, without engaging the people most concerned — is the wrong choice for a decent and sustainable future. People simply want good, reliable water. After decades of too little investment, successive Councils bit the bullet, went ahead with major improvements and committed to getting the job done. The challenge, though, has always been how we — the public — are to pay for the infrastructure today and into the future; and for all governments to do their rightful part. `Achy. Pas are perilous for people and communities. Long-term liabilities. Pas originated as something of an accounting ruse; a way of concealing long -term liabilities — "re- classifying" public debt as private. Those who imagine these schemes attractive either ignore or fail to grasp the implications for debt. Higher costs. Pas invariably cost more. What are the facts? What do auditors general say? Ontario? N.B.? One University of Toronto study (2012) found that 'public - private partnerships cost an average of 16 per cent more than conventional tendered contracts.... private borrowers ... pay higher interest rates than governments. Transaction costs for lawyers and consultants also add about 3 per cent to the final bill. ", Pas were rejected as much too costly for both the City's Peel Plaza project and the Province's Law Courts project. Questionable risk transfer. Pas claim "risk transfer" and, with that, use some creative math to help justify a desired outcome. The values put on "transferred risk " can be dubious at best. Governments are not private companies; public services involve looking out for the public good. This works best. It is unnecessary, misleading and, indeed, wasteful to pay for imaginary or overpriced risk transfer in attempting to rationalize a P3 deal. Deception and secrecy. One of the largest P3 projects ever undertaken in Canada (McGill University Hospital Centre) involved what police called the "largest corruption fraud in Canadian history" in testimony at the Charbonneau public inquiry. The company at the heart of the case has been involved in several P3 projects in our province. In France, giant water multinationals "have come under scrutiny in a host of... cases, with accusations that include 1 Barrie McKenna, The hidden price of public- private partnerships, The Globe and Mail, October 14, 2012 2 International Monetary Fund, Public- Private Partnerships, approved by Teresa Ter - Minassian, May 12, 2004 2 249 Saint John Coxmuon Council Re: Bad Deals... and Worse July ILO, 201$ bribery of public officials, illegal political contributions, kickbacks, price fixing, operating cartels and fraudulent accounting. "3 Nobel economist Paul Krugman has warned of "a pervasive and growing reality, of a corrupt nexus of privatization and patronage ... undermining government "4 in jurisdictions across the United States. Lack of transparency. A great American justice famously said: if the broad light of day could be let in upon men's actions, it would purify them as the sun disinfects. There is always loss of transparency with P3s. Keeping vital information from public eyes invites "problems ". In a democracy, a well informed public is essential; public business means open business. Harmful for services, the environment and workers. Make no mistake; investors and their banks are in it for the money — q& the money. Profit - maximization will trump all else. Expect services to be pared down, with an adverse impact on quality and the environment. Contracts of 2.5 or 30 years also legally bind a municipality's financial discretion. P3s reduce jobs, impact workers' rights and wages, and slash investments in training and development. Political bias. The federal government is apparently supporting only a P3 option — no discretion in how best to use public money; no discussion; no meaningful evaluation of viable alternatives. Instead of less expensive public finance and open public procurement, tax - dollars are being used to prop up and subsidize private wealth — undermining delivery of essential services, impairing public awareness, and distorting our local decision- making. Local economy. People should realize the considerable "profits" taken from a long -term P3 deal will leave town and, as a result, reduce the net wealth of households and ordinary citizens here. Good jobs, decent wages, local spending and opportunities for local business will all be diminished. These "private- profit partnerships" make no sense for local economies. There are "serious flaws in how governments tally the benefits of public private partnerships ... Too little is known about how these contracts work, who benefits and who pays.... taxpayers are too often getting a raw deal. "5 Privatized operations don't only fail to deliver efficiency, value, accountability or secure jobs. These schemes suck the wealth out of sitting -duck monopolies, concentrate economic decision- making in fewer hands, deepen inequality and fail to deliver the investment needed for sustainable growth.5 Did you know? In the last 15 years, 235 communities large and small — serving some loo million people — have closed the book on privatized water.? These include the high - profile cities of La Paz (Bolivia), Buenos Aires (Argentina), Berlin (Germany) and Paris 3 Julio Godoy, Water and power: The French connection, The Center for Public Integrity, February 4, 2003 4 Paul Krugman, Prisons, Privatization, Patronage, The New York Times, June 21, 2012 5 Barrie McKenna, The hidden price of public - private partnerships, The Globe and Mail, October 14, 2012 6 Seumas Milne, The tide is turning against the scam that is privatisation, The Guardian, Judy 9, 2014 7 Satoko Kishimoto, Emanuele Lobina & Olivier Petitjean, Our Public Water Future - The global experience with remunicipalisation, Transnational Institute, April 2015 3 250 Saint John Common Council July 10, 201$ Re; Bad Deals ... and Worse (France). Municipalities in Canada (Hamilton) and the U.S. (Atlanta, Indianapolis) have also taken back control. This re- municipalization stems from the failures of privatization. Even the World Bank has been rethinking its policies, having seen the effects of profit - driven service delivery on low - income households, workers and the environment." There are three main reasons9 why communities are taking back control: 1. widespread problems of privatization irrespective of country and regulatory regime;. 2. equal or greater efficiency of public water services, and the lower prices resulting from elimination of excessive profits; and 3. comparative advantage of the public sector in realizing the human right to water and sanitation, and achieving other social and environmental objectives. Paris. The headquarters of Veolia and Suez — the world's two largest water multinationals — are located in Paris. On November 24, 2008, Paris City Council decided not to renew long- standing contracts with those companies. Instead, it created Eau de Paris, as a public company under its direct supervision to operate the water system from 2010 onward. The change saved about C35 million the first year and reduced water tariffs. Eau de Paris gave birth to a more efficient, innovative and sustainable service, and revived resource protection, research, and awareness.lo Message. The clear message for elected officials considering transfer of water services to the private sector is STOP! ... know the risks... learn from the experiences of others. Finding the most effective means of providing a service requires first setting aside biases and narrow interests — to create a level playing field for fair consideration of all options. An unbiased, evidence -based comparative evaluation against open public procurement alternatives should accompany every P3 proposal. It's not about what's feasible for a private consortium, it's about the common good. 'Which approach delivers the greatest benefits? Failure to do a valid Value^forMoney assessment is, at best, a gross negligence. A fair and objective comparison would show that public investment, local democratic control and local workers, supported by open public procurement delivers public infrastructure and essential services best. The public choice for public water is one of lowest cost, greatest flexibility and comparative efficiency. That is why public finance is the overwhelming model of choice for public infrastructure worldwide. 8 Remunicipalisation: Putting Water Back in Public Hands, Edited by Martin Pigeon, David A. McDonald, Olivier Hoedeman and 5atoko Kishimoto, Transnational Institute, Amsterdam, March 2012 9 Emanuele Lobina, David Hall and Vladimir Popov List of water remunicipalisations in Asia and worldwide, PSIRU, April 2014, p2 io Ibid., p37 4 251 Saint John Common Council Re: Bad Deals ... and Worse July io, 2015 Compare. The public utility option, is superior to a P3 on each of these value factors: ■ Cost of capital: Debt interest and investor dividends make P3s more costly; lending to private companies is more risky, so their interest rates are higher. ■ Construction: There is no credible evidence that P3s are built for less or more quickly. Studies, examples and the very nature of P3 contracts show otherwise. ■ Operation: Bias for private sector efficiency is unfounded; comparisons are neutral at best. In reality, a public entity can dramatically improve efficiency. Paris is one example. ' Transaction Costs: Very high for P38 — long procurement processes, high legal and accounting expenses, complex contracts, and huge consultant fees at every stage. ■ Reality and risk: Loop holes in contract wording, uncertain long -term performance, cutting corners for profit, renegotiation and other unknowns make P3s a bad choice. ■ Social impact: Adverse consequences for service, resource management, democratic governance, the community and its poor, local workers and the environment makes a P3 the wrong choice for our city and province — in fact, for any city and province. P3s are "not an advisable policy option. The VfM case for P3s is extremely weak, and governments are better advised to retain ownership of public assets. "u In fact, it would be prudent for our own Provincial government, concerned with fiscal wellbeing, to learn the true costs of New Brunswick's P3 experience. What do auditors general say? A better way. Put service to people first; with a long -term perspective and a foundation of empowered citizens, skilled local workers and young people (our future workers and leaders) — committed to the common good. A progressive, democratically operated, well - run public utility operated on principles of community interest would incorporate direct public participation in governance, emphasize worker training and development, and offer meaningful career opportunities for local young people. It would also require open public procurement for all infrastructure projects. Not only would such a model lead to a better, more financially sound water system; it would also contribute to the wellbeing of our community — economically, environmentally and socially. You can do the right thing± ours truly, Paul Groody, Cl n C. Brian Gallant, Premier; Ed Doherty, Minister (Saint ,John); others ii John Loxley with Salim Loxley, Public Service Private Profits —The Political Economy of Public- Private Partnerships in Canada, Fenwood Publishing, 2010, p182 5 252 15.3 AL frinael festivals Common Clerk's Office, City Hall, P. O. Box 1971, Saint John, N. B. E21- 41-1 Dear Mayor and council, COMMON CLERK'S OFFICE JUL ' 0 3 2015 CITY -OF SAINT.JOHN I am writing to you as the President of the Canadian Association of Fringe Festivals. Established in 1994, our organization exists to support the development of Fringe Festivals in North America. We have grown from a handful of member festivals to an association with twenty six member festivals in North America, of which the Saint John Theatre Company is one. It has recently come to my attention that the Saint John Theatre Company has not been granted funding to support the 2015 Fringe Festival in your community because of a change in budgeting priorities. I am writing today to encourage you to reinstate this funding. Municipal support is an important pillar for all of our member festivals. Not only is it the basis for community support, but it triggers funding from provincial or state and federal bodies. Without municipal support, these other sources are jeopardized. Municipal support for Fringe Festivals is instrumental in our success and in the health of the cultural life of communities like Saint John. Who would have guessed that in 1982, a small grant from the City of Edmonton would be the seed of what would grow to be the second largest Fringe Festival in the world with attendance of over 100,000 in 2014? Who would have imagined that that grant would also inspire a grass roots movement to create community driven theatre festivals all across the continent? Because of that city council the Canadian Association of Fringe festivals now has twenty five members in Canada and the US and sold over $3M in tickets in 2014. Even young Festivals like Fundy Fringe are a part of that impressive movement. Because anyone can volunteer or even perform in a Fringe, we are vibrant places of community connection in addition to providing the value that we all appreciate in all art. Fringe festivals are run by committed groups of enthusiastic community members. The funding you provide will be amplified exponentially through their volunteer time. As the Executive Director of a Fringe Festival that has been running for over thirty years, I can attest to the value that a well established Fringe Festival brings to the quality of life in a community in addition to the considerable economic benefits associated with thriving festivals. Fringe Festivals are pillars of culture across the country in communities large and small. Canadian Association of Fringe Festiva IS TM 515 Richmond Street, Unit #9 London, ON, CANADA N6A 5N4 253 Although the Saint John Theatre Company is a well established organization, the Fundy Fringe is still in its infancy. Decisions that you make now will affect how it grows and ultimately how it gives back to your community. I urge you to consider nurturing the Fringe Festival that has been so carefully planted in your community. Yours Truly, rive, ,/ .. David ... 254 } L) PETER BUCKLAND GALLERY 35 DUKE ST, PO BOX 7343, SAINT JOHN NB, E21- 457 June 29, 2015 Mayor and Common Council City of Saint John PO Box 1973 Saint John, NB E2L 4L1 Dear Mayor Norton & Members of Common Council I am writing to you concerning the current state of municipal funding to the arts. While I completely support your ongoing efforts to reign in the City's budget, I do believe an argument can be made for increased investment in arts funding for our community. In this letter I will highlight a specific sequence of events that illustrate the huge benefits to be derived from a relatively small investment by the City. Our story begins with the founding of the Saint John Community Arts Board in 2001, an organization created to act as an advocate for the Saint John arts community and to facilitate communication between the City and artists /arts groups. Working with a very small budget, the Arts Board produced significant results in its early years of operation. The Board established a program of small arts grants. It wrote the City's Arts & Culture Policy (2005), the most comprehensive municipal policy of its kind in the Province. It established the policy of 1% For Arts, which has given us several fine pieces of public art. It submitted a successful application to the Canadian Government to have Saint John selected as a Cultural Capital of Canada for 2010. The establishment of Saint John as a Cultural Capital of Canada was a particularly important accomplishment by the Board for the City. Our application bested others from many Canadian cities. In fact, we were told it was one of the best applications they had ever received. This designation brought over one million dollars to the city from the federal government, the provincial government and corporate donors. Our Cultural Capital year created a strong awareness within our community and within other Canadian communities, of Saint John as a city with a vibrant cultural life. Our Cultural Capital year provided the springboard for several artists and arts groups, who today continue to enrich our community with their performances and their creations. Our success in 2010 also made it easier for the Board to launch its 255 next major venture, the International Sculpture Symposium (Sculpture SJ), which is currently the most successful arts event in the province, drawing international artists to our waterfront, and attracting crowds from throughout eastern Canada and New England. None of what I have described could have happened without those first steps, without the creation of the Saint John Community Arts Board and without an investment in the arts by the City of Saint John. Without significant municipal support it is much more difficult for the Board, and for Saint John arts groups, to acquire funding from the other levels of government. In recent years the small portion of the City's budget allocated to the arts has become considerably smaller urge Common Council to carefully consider the benefits of making an increased investment in the Saint John Community Arts Board and its programs. --Y ours trul Peter Buckland 256 REPORT TO COMMON COUNCIL, M &C2015 -130 July 16, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: 61 The City of Saint Jahn SUBJECT: Contract No. 2015 -20: — Westgate Park Storm Drainage Channel Upgrades BACKGROUND The approved 2014 & 2015 General Fund Fund Capital Programs include funding for upgrades to the existing storin water drainage channel at the bottom of Westgate Park off of Downsview Drive. TENDER RESULTS Tenders closed on July 16, 2015 with the following results: 1. Galbraith Construction Ltd., Saint John, NB $115,938.00 2. L. Halpin Excavating Limited, Saint John, NB $134,622.55 3. Spectrum Enterprises Ltd., Saint John, NB $144,905.55 4. Maguire Excavating Ltd., Saint John, NB $150,717.14 5. Terraex Inc., Saint John, NB $152,493.50 6. F. Andrew Simpson Contracting Ltd., Saint John, NB $158,968.40 The Engineer's estimate for the work was $199,700. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects with the exception of the tenders submitted by Terraex Inc. and Debly Enterprises Ltd. The tender submitted by Terraex Inc. contained a minor error in mathematics. The math error was corrected in accordance with Division 2 - Instructions to Tenderers and Tendering Procedures, Section 2.11 s) (i) and the corrected amount is reported above. The tender submitted by Debly Enterprises Ltd. did not include the signature page(s) of all addenda issued to the Tenderers and was rejected by the Tender Opening Committee in accordance with General Specifications Division 2 — Instructions to Tenderers and Tendering Procedures, item 2.8.03 h). 257 M &C2015 -130 July 16, 2015 Page 2 Staff is of the opinion that the Iow tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2014 & 2015 General Fund Capital Programs. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $165,000 Project net cost $156,500 Variance (surplus) $8,500 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No. 2015 -20: Westgate Park Storm Drainage Channel Upgrades be awarded to the low Tenderer, Galbraith Construction Ltd. at the tendered price of $115,938.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, David Russell, P.Eng. Municipal Engineer L�Lv .. Wm. Edwards P.�.._.__._ . g Acting City Manager l n Brian Keenan, P.Eng. �w Engineering Manager .E i TO COMMON COUNCIL M &C2015 --153 July] 6, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: 2015 Fleet Replacement — Tender Awards — Phase I BACKGROUND x,17 :ft.. 3 The City of Saint john In May, 2015, Common Council approved the procurement of vehicles and equipment for the 2015 Fleet Replacement Plan. The first phase (phase I) of this tendering is now complete. The purpose of this report is to make recommendations to award the latest tendered vehicles and equipment. Single Axle Plow and Dump Truck (43,000 Gross Vehicle Weight Rating (GVWR)) The 43,000 GVWR plow /dump truck is utilized in the winter as a primary salter /sander unit with a front plow whose sole focus is to apply salt and sand to streets and to make, in most cases, the first pass into streets that are hilly such that the units with a plow and wing can be able to follow. These units are utilized in the summer to haul asphalt, aggregate material and illegal dumping. One (1) existing 43,000 GVWR plow /dump truck is being replaced with this award recommendation. Tandem PIow and Dump Trucks (68,000 GVWR) The 68,000 GVWR plow /dump trucks are each equipped with a front plow and wing used to push snow back off of the street and haul snow from snow removal operations in the winter. These units have a combination dump body that can spread salt in the winter and haul aggregate only in the summer. Five (5) existing 68,000 GVWR plow /dump trucks are being replaced with this award recommendation. Ice Resurfacer The Lord Beaverbrook Arena utilizes an ice resurfacer during their ice seasons and is currently in need of a new machine as the existing unit has reached its useful life. The City has tendered on behalf of the Lord Beaverbrook Arena and will be reimbursed for this expenditure. One (1) existing ice resurfacer is being replaced with this award recommendation. Loader - Mounted Snowblower Attachment Transportation and Environment Services utilize four loader - mounted snow blower attachments which are vital pieces of equipment in achieving objectives of the City's Winter Management Plan. These snow blowers are used for snow removal activities including South Central Peninsula Snow Bans. One (1) existing loader - mounted snow blower attachment is being replaced with this award recommendation. 259 2015 Fleet Replacement — Tender Awards —Phase I Report to Common Council, M & C 2015 - 153 INPUT FROM OTHER SOURCES — MATERIALS MANAGEMENT July 16, 2015 Page 2 Materials Management facilitated four (4) separate publically advertised tender calls as follows: 1) Tender no. 2015- 232005T for the supply of one (1) single axle plow and dump truck was issued on June 19, 2015 and closed on July 8, 2015 with the following submissions (excluding HST): COMPANY NAME TENDERED PRICE Applied Pressure Inc. $240,591.20 East Coast International $241,330.94 Valley Equipment Ltd. $251,593.00 2) Tender no. 2015- 232006T for the supply of five (5) tandem plow and dump trucks was issued on June 23, 2015 and closed on July 8, 2015 with the following submissions (excluding HST): COMP.A.NY NAME TENDERED PRICE East Coast International $291,110.20 Universal Truck & Trailer $295,633.00 Applied Pressure Inc. $295,678.02 LValley Equipment Ltd. $296,234.00 3) Tender no. 2015- 232004T for the supply of one (1) ice resurfacer was issued on June 18, 2015 and closed on July 8, 2015 with the following submission (excluding HST): COMP.4 -NY' NAME TENDERED PRICE Resurfice Corp. 1 $79,140.00 4) Tender no. 2015- 255001T for the supply of one (1) loader - mounted snowblower attachment was issued on June 24, 2015 and closed on July 8, 2015 with the following submissions (excluding HST): COMPANY NANIE TENDERED PRICE Saunders Equipment Ltd. $100,775.00 J.A. Larue Inc. $104,024.00 Staff of Materials Management and Fleet Management have reviewed all of the tenders and have found them to be complete and formal in every regard. Staff believes that in each case the low tenderers have the necessary resources and expertise to supply the equipment, and recommend acceptance of their tenders. The above processes are in accordance with the City's Procurement Policy and Materials Management support the recommendations being put forth. 260 2015 Fleet Replacement — Tender Awards — Phase i Report to Common Council, M & C 2015 - 153 FINANCIAL IMPLICATIONS If awarded as recommended, the cost to supply the following: 1) One (1) single axle plow and dump truck; 2) Five (5) tandem plow and dump trucks; 3) One (1) ice resurfacer; and 4) One (1) loader- mounted snowblower attachment July 16, 2015 Page 3 will be $1,876,057.20 plus HST. This is a planned expenditure for which funds are included in the 2015 Fleet Reserve Fund. RECOMMENDATION It is recommended that Common Council award the tenders as follows: 1) One (1) single axle plow and dump truck at a total cost of $240,591.20 plus HST to Applied Pressure Inc.; 2) Five (5) tandem plow and dump trucks at a total cost of $1,455,551.00 plus HST to East Coast International Ltd.; 3) One (1) ice resurfacer at a total cost of $79,140.00 plus HST to Resurfice Corp.; and 4) One (1) loader - mounted snowblower attachment at a total cost of $100,775.00 plus HST to Saunders Equipment Ltd. Respectfully submitted, Ans, CPA, CGA, MBA Finance & Administrative Services Wm. Edwards, P. Eng. Acting City Manager 261 REPORT TO COMMON COUNCIL M &C2015 -129 July 15, 2015 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: it�"ITI-7? The City of Saint )ohn SUBJECT: Contract No. 2015 -19: — Golden Grove Road Water Pumping Station Upgrades BACKGROUND The approved 2013 & 2015 Water & Sewerage Utility Fund Capital Programs include funding for upgrades to the existing water pumping station on Golden Grove Road. TENDER RESULTS Tenders closed on July 15, 2015 with the following results: 1. Fairville Construction Ltd., Saint John, NB $636,190.00 2. Castle Rock Construction Services Inc., Saint John, NB $653,140.00 3. Terraex Inc., Saint John, NB $926,600.00 The Engineer's estimate for the work was $543,100. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects with the exception of the tender submitted by John Flood & Sons (196 1) Ltd. The tender submitted by John Flood & Sons (1961) Ltd. did not include a fully completed prescribed Form of Tender and was rejected by the Tender Opening Committee in accordance with General Specifications Division 2 — Instructions to Tenderers and Tendering Procedures, item 2.8.03 g). Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work, and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2013 & 2015 Water & Sewerage Utility Fund Programs. Assuming award of the Contract to the low tenderer, an analysis has been 262 M & C 2015- 129 July 15, 2015 Page 2 completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $850,000 Project net cost $756,200 Variance (Surplus) $93,800 POLICY — TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. RECOMMENDATION It is recommended that Contract No. 2015 -19: Golden Grove Road Water Pumping Station Upgrades be awarded to the low Tenderer, Fairville Construction Ltd. at the tendered price of $6362190.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Respectfully submitted, David Russell, P.Eng. Municipal Engineer Win. Edwards, P. ng. Acting City Manager 263 Brian Keenan, P.Eng. Engineering Manager ti��J?e no city eesainc1orn July 16, 2015 Members of Common Council RE: Presentation — Saint John Theatre Company MOTION: That council request to have the Saint John Theatre Company present at an upcoming Council meeting re: 25th anniversary events. Yours very truly, Mel K. Norton Mayor City of Saint John For—; SAINT JOHN P0. Box 1971 Saint john, NB Canada F2L 4L1 wwwsaintio -hn.ca C.P. 1971 Saint john, N. •B. Canada E2L 41 264 Er Nevi Brunsw16 mARfiiHO(1 89 THE , i0 E-! a Emera Marathon by the Sea August 7th _ 9th, 2015 21 Years Running PO Box 7001, Saint John, NB, E2L 4S4 Tel (506) 642 -5555 www.marathonbythesea.com Good day your Mayor Norton and Members of Council, Members of the 2015 Emera Marathon by the Sea Organizing Committee would like the opportunity to briefly speak before Saint John Common Council on Tuesday August 01 , 2015. We would like to take the opportunity to thank the City of Saint John for its ongoing support for one of Saint John's most exciting annual events, which will occur from August th to 9t' this year. Thank you, Patrick Grannan Chair 2015 265 W The city of saint John July 20, 2015 Deputy Mayor and Councillors Subject: City Manager Employment Agreement between the City of Saint John and Mr. Jeff Trail The Committee of the Whole, having met on July 20, 2015, made the following recommendation: RESOLVED that Common Council approve the Employment Agreement between The City of Saint John and Mr. Jeff Trail, a copy of which accompanied the July 20th 2015 correspondence in this regard from Committee of the Whole to Common Council, and further that the Mayor and Common Council be authorized to execute the aforesaid Agreement on condition that it has been executed by Mr. Jeff Trail not later than the 24th day of July, 2015. Sincerely, .-� Mel Norton Mayor �Lf gJ.xNT jai. RN PO— Pt)x 1971 Sint John, NP Onada M AI I win w.5'AjA,0hn.ca I CA 1971 Saint Jahn, NA. `�.anada E2L 4L7 __ r 266 THIS AGREEMENT made in duplicate this , 2015. BY AND BETWEEN: day of THE CITY OF SAINT JOHN, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City ", OF THE FIRST FART, -and - of New Brunswick, hereinafter called the "Mr. " OF THE OTHER PART. WHEREAS, the City's Common Council at its meeting held on July 2015 resolved to appoint Mr. to the position of City Manager pursuant to the terms and conditions set out herein and authorized the City's execution of this Agreement; NOW THEREFORE THIS AGREEMENT WITNESSETH that for and in consideration of the mutual covenants and conditions herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree each with the other as follows: 1. That Mr. `s appointment to City Manager is made pursuant to the relevant provisions of the Municipalities Act, (RSNB 1973 - Chapter M -22) as amended. 2. That Mr. shall exercise and discharge the authority and duty conferred, delegated or imposed upon or to him as City Manager in accordance with the relevant provisions of The City of Saint John Government Act, SNB 2012, C -51 and the Municipalities Act (RSNB 1973 - Chapter M -22) as amended, the directions of Common Council or of the Committee of the Whole of Common Council as lie within their respective authority and as might be expressed from time to time, as well as the duties and 9M responsibilities that are outlined, though not comprehensively so, in the Position Profile attached hereto and forming a part hereof as Schedule "A ". 3. (a) That Mr. 's appointment as City Manager shall become effective on the 31St day of August, 2015 and shall expire on the 31St day of July 2021, with its being renewable by mutual agreement; (b) That the appointment of Mr. to the position of City Manager shall not become effective unless he has duly executed this Agreement on or before the day of , 2015. 4. That the City shall compensate Mr. — I while serving as City Manager according to the following schedu (a) Base Salary: date of his appointment; (b) Performance Increments: per annum as of the effective (i) Mr. will have his performance reviewed during the l st week of January, 2016 by members of Common Council meeting in Committee of the Whole. If the later Committee determines Mr. ,_'s performance to have been satisfactory it shall recommend to Common Council that his salary advance to step in Grade A ($ .) of the salary grid adopted by Common Council in its open session meeting of the lst day of June, 2015; (ii) Mr. 's performance will similarly be reviewed during the first week of April 2016 and if determined to be satisfactory the Committee of the Whole shall recommend to Common Council that his salary advance to step in Grade A of the aforesaid salary grid ($ .); and (iii) Mr. 's performance will be similarly reviewed annually on or before July 18t of each year with the first such review occurring in 2017, and if determined to be satisfactory the Committee of the Whole shall recommend to Common Council that an increment be added to his salary; and 0 (c) All compensation and benefits related terms of Mr. 's employment will be based as of August 31, 2015. 5. To remove any perception of conflict in terms of Mr. 's making recommendations to Common Council with respect to the cost of living of adjustment to salary scales for City managers and staff, Mr. 's salary shall be increased annually by the greater of 2.5% or CPI. Vacation 6. That the City shall provide Mr. in addition to statutory holidays, six (6) weeks of annual paid vacation. Vehicle 7. That the City shall supply Mr. with a mid -sized vehicle. Mr. shall be obliged to pay for fuel and other costs associated with personal use of such vehicle. Benefits 8. (a) That the City shall pay 100% of the cost of the premiums attributable to Mr. 's membership of the City's group health /dental and travel insurance plans, as they exist from time to time. The City shall also pay 75% of the premiums attributable to Mr. 's membership in the City's group life insurance plan, as it exists from time to time, with Mr. paying the remaining 25 %; and ((b) That Mr. is entitled to, or eligible to receive those benefits to which all City employees are entitled or might be eligible, on like terms. Professional Development 9. That the City will support on going professional development including participation in annual conferences. Pension. Plan 10. That Mr. will be required to be part of the City of Saint John Shared Risk Pension Plan. Relocation Expenses O 11. (a) That the City will reimburse Mr. upon presentation of the pertinent receipts, to a cumulative maximum of $25,000 for any reasonable relocation expenses he incurs in moving to Saint John provided, that if such expenses were not reimbursed by the City they would be accepted by the Canada Reveriue Agency as a legitimate deduction from employment income. (b) In the event Mr. resigns prior to September 1, 2016 he shall return to the City all monies provided to him under (a) hereof. If Mr. resigns subsequent to September 1, 2016 but prior to September 1, 2017 he shall return to the City a pro -rated share of the reimbursement made under (a) hereof with the pro -rated amount calculated as x/ 12ths of the reimbursement paid where "x" is the number of months or portions thereof remaining between the date of his resignation and September 1, 2017. 12_ It is hereby acknowledged that the City encourages its non- scheduled employees to reside within the City. IN WITNESS WHEREOF the parties hereto have duly executed this Agreement, the day and year first above written. SIGNED, SEALED & DELIVERED In the presence of: Witness THE CITY OF SAINT JOHN Mayor ) } Common Clerk } Common Council Resolution. 2015 ) } ) 270 �a O The City of saint John July 20, 2015 Deputy Mayor and Councillors Subject: Sale of "To Be" Closed Portion of Clovelly Drive The Committee of the Whole, having met on July 20, 2015, made the following recommendation: RESOLVED that Common Council adopt the recommendation in the submitted report entitled, M &C 2015 -139: Sale of "To Be" Closed Portion of Clovelly Drive, as follows: 1. The City of Saint John enter into an Offer of Purchase and Sale in the form as attached to M &C 2015 -139 for the sale of the "To Be" closed portion of Clovelly Drive as shown on a Plan of Survey prepared by Kierstead Quigley and Roberts Ltd. dated June 16, 2015, showing a portion of Clovelly Drive, comprising an area of 1,011 square metres t; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. Sincerely, Mel Norton Mayor 8AINT 1(�I IN P Box 1171 Saint I(Ain, NB Cwnada EA 4EL I I ww wsaintiolinxii I C.P. 1971 Saint )calm, N.-B. Canada E2L 4H - 271 The City of Saint John July 20, 2015 Deputy Mayor and Councillors Subject: Settlement Small Claims Court Action — Ms. N.T (Employee No. 3779) The Committee of the Whole, having met on July 20, 2015, made the following recommendation: RESOLVED that Common Council adopt the recommendation in the submitted report entitled, Settlement - Small Claims Court Action - Ms. N. T. (Employee No. 3779), as follows: A payment of $10,446.26, which represents 75% of a onetime payment in lieu of Retirement Pay, be paid to a former employee of the City who was, while an employee, identified by Employee No. 3779, on condition that such former employee provide to the City a Full and Final Release in a form acceptable to the City Solicitor or his designate. Sincerely, Mel Norton Mayor Isl'1,JNT kOHN h(3.9m; 197'1 Saint pUin, LIR Czrach UL 4L1 v��evv�c��i ty���hi�.r� C-P 197-I int J,Tb,,i, N B. Canada E2L4E I s,� 272 The City of Saint john July 20, 2015 Deputy Mayor and Councillors Subject: Lily Lake Trail Lighting — Donation from Saint John Energy The Committee of the Whole, having met on July 20, 2015, made the following recommendation: RESOLVED that Common Council adopt the recommendation in the submitted report entitled Lily Lake Trail Lighting — Donation from Saint John Energy, as follows: RESOLVED that the Mayor and Common Clerk be authorized to execute the Memorandum of Understanding (MOU) accompanying this report, between the City of Saint John and the Power Commission of the City of Saint John (Saint John Energy); and RESOLVED that Common Council direct the preparation of an agreement reflective of the terms contained in the Memorandum of Understanding (MOU) accompanying this report and further that the Mayor and Common Clerk be authorized to sign the said agreement; and RESOLVED that Common Council grant early access to Saint John Energy for the purpose of surveying, or testing to allow them to finalize the design details of the proposed lighting project. Sincerely_, Mel Norton Mayor .SAs I NT i'97 -1K P.O. &See; 197-1 Sairg Join N13 Cancula F2L411 I M'a= v_sain CAIn -G-A I CA 1971 Saint John, del. -B. Qnada F21.4LI - 273 Memorandum of Understanding Between THE CITY OF SAINT JOHN, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick (the "City ") and THE POWER COMMISSION OF THE CITY OF SAINT JOHN, carrying on a business under the name of SAINT JOHN ENERGY ( "SJE ") The purpose of this Memorandum of Understanding (MOU) is to set out the terms and understanding between the City and SJE for the supply and installation of photovoltaic (solar) lighting fixtures, poles and other associated equipment to be installed and located on the Lily Lake Trail. 1. Benefits to the Parties (a) The parties recognize that entering into this MOU is mutually beneficial. More specifically, the parties will obtain the following benefits from entering into this agreement: The City Improved lighting on the Lily Lake Trail; Low Environmental Impact; - No up -front capital investment required; No on -going energy costs related to the photovoltaic lighting. SJE - Opportunity for SJE to provide support for the community as a good corporate citizen; This Photovoltaic lighting initiative will provide long lasting operation without contributing to greenhouse gas emissions, promoting sustainability and renewable resources. 274 2. Financial Structure (a) SJE will contract for the provision and installation of the lighting system and fund it in an amount not to exceed $250,000. (b) The City will allow access to the installation site by SJE employees or their contractors; (c) SJE agrees to transfer the ownership of the completed and operational lighting system to the City in consideration of the sum of One Dollar and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged; (d) The City agrees that post transfer operation, maintenance and replacement costs will be the responsibility of the City; (e) The City agrees to save SJE harmless of any and all liabilities related to the transferred lighting system. 3. Time Frame The project will begin in 2015 with a targeted completion by year -end. Completion may be extended by SJE to 2016 due to a number of extenuating or currently unintended circumstances. Each party has caused this Memorandum of Understanding to be executed by its authorized representative on the respective dates written below. Signed for on behalf of The Power Commission of the City of Saint John this the day of July, 2015. Signed for on behalf of the City of Saint John this the day of July, 2015. 275 The City of SWnt John July 20, 2015 Deputy Mayor and Councillors Subject: The City of Saint John and C.U.P.E. Local 18 - Decision of the Court of Appeal and Next Steps The Committee of the Whole, having met on July 20, 2015, made the following recommendation: RESOLVED that the City Solicitor or his designate be authorized and directed to file an Application for Leave to Appeal the decision of the Court of Appeal of New Brunswick in the matter of The City of Saint John v. Canadian Union of Public Employees, Local 18 and M. B" dated June 18th, 2015 and further identified by Court File No. 106- 14 -CA, to the Supreme Court of Canada. Sincerely_, Mel Norton Mayor 4� r -,INI' JOHN P.O. Box 1971 &ahit John, NO Canada UL 4L1 I Ymm-' intioblu'd + C.P. 1971 Saint John, N. -B. Canada EA, 4L'1 276