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2015-01-05_Agenda Packet--Dossier de l'ordre du jourr. City of Saint John Common Council Meeting AGENDA Monday, January 5, 2015 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser 1'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. Pages 1. Call to Order - Prayer 2. Approval of Minutes 2.1 Minutes of December 22, 2014 2 - 7 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Renewal of Lease of Land, Rogers Wireless Spruce Lake Area 8-12 (Recommendation in Report) 5.2 Proposed Public Hearing Date - 27 Cliff Street and 2086 Ocean Westway 13-14 (Recommendation in Report) 5.3 Letter from Cherry Brook Zoo (Recommendation: Refer to Grants Committee) 15-15 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 9.1 Proposed Amendment to Business Improvement Levy ByLaw 16-18 1 Powered BY; SCf ?j6E 10. Consideration of By -laws 10.1 Proposed Third Reading Zoning ByLaw Amendment - 431 Eldersley Avenue 10.1.1 Section 39 Conditions - 431 Eldersley Avenue 10.2 Proposed Third Reading - Stop Up and Close Sears Street 11. Submissions by Council Members 11.1 ABC /Appointee Reporting (Deputy Mayor Rinehart) 11.2 Hiring Freeze (Councillor Farren) 12. Business Matters - Municipal Officers 12.1 Retaining Wall Inspection Best Management Practice 12.2 2013 -2014 Winter Management Plan Review and Update 13. Committee Reports 13.1 Planning Advisory Committee: Concerns regarding recent amendments to the Saint John Primary Development Area (PDA) 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 18. Adjournment 1 19 -20 21 -21 22 -23 24 -24 25 -25 26 -41 42 -71 72-73 City of Saint John Common Council Meeting Monday, January 5, 2015 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658 -2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 5:30 p.m. 8t" Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Nominating Committee 10.2(4)(b) The City of Saint John Seance du conseil communal Le lundi 5 janvier 2015 Comite plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une reunion du Conseil communal, veuillez communiquer avec le bureau du greffier communal au 658 -2862. Chacun des points suivants, en totalite ou en partie, peut faire ('objet d'une discussion en prive en vertu des dispositions pr6vues au paragraphe 10.2(4) de la Loi sur les municipalites. Le conseil /comite prendra une ou des decisions a cet egard au cours de la seance publique : 17 h 30 — Salle de conference, 8e etage, hotel de ville 1.1 Approbation du procbs- verbal — paragraphe 10.2(4) 1.2 Comite des candidatures — alinea 10.2(4)b) Seance ordinaire 1. Ouverture de la reunion, suivie de la priere 2. Approbation du procbs- verbal 2.1 Proc6s- verbal du 22 d6cembre 2014 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Reconduction du bail de bien -fonds avec Rogers Wireless Inc. — Secteur du lac Spruce (recommandation figurant au rapport) 5.2 Date proposee de la tenue d'une audience publique relativement au 27, rue Cliff et au 2086, voie Ouest Ocean (recommandation figurant au rapport) 5.3 Lettre du Cherry Brook Zoo (recommandation : transmettre au Comite devaluation des subventions) 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques a 18 h 30 9.1 Projet de modification de I'Arrete concernant la contribution pour I'amelioration des affaires 10. Etude des arretes municipaux 10.1 Troisieme lecture proposee — Modification de I'Arrete de zonage visant le 431, avenue Eldersley 10.1.1 Conditions imposees par I'article 39 visant le 431, avenue Eldersley 10.2 Troisieme lecture proposee de I'Arrete concernant la fermeture et le barrage de routes — Rue Sears 11. Interventions des membres du conseil 11.1 Personnes nominees au sein des organismes, des conseils et des commissions — Production de rapports (mairesse suppleante Rinehart) 11.2 Gel des embauches (conseiller Farren) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Inspection des murs de soutenement — Pratique exemplaire en matiere de gestion 12.2 Examen et mise a jour du Plan de gestion hivernal 2013 -2014 13. Rapports deposes par les comites 13.1 Comite consultatif d'urbanisme : Preoccupations relatives aux recentes modifications apportees au principal secteur d'amenagement de Saint John 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 15. Correspondance generale 16. Ordre du jour suppiementaire 17. Comite plenier 17.1 Recommandations de nominations pour sieger aux comites 17.2 Irving Oil Limited — Entente de reglement sur I'eau 17.3 Entente relative a I'echange de biens -fonds avec la societe Barsa Ventures Ltd. 17.4 Etal n° « A » du marche municipal 18. Levee de la seance 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — DECEMBER 22, 2014 - 6:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary, Norton, Reardon Regrets: Councillors Merrithew and Strowbridge - and - P. Woods, City Manager; M. Tompkins, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; K. Rice, Deputy Commissioner of Transportation and Environment Services; K. Clifford, Fire Chief; J. Hamilton, Commissioner Growth and Community Development; A. Poffenroth, Deputy Commissioner Growth and Community Development; P. Ouellette, Executive Director; N. Jacobsen, Commissioner Strategic Services; M. King, Sgt -at -Arms; J. Taylor, Common Clerk; P. Anglin, Deputy Common Clerk. Call To Order — Prayer Mayor Norton called the meeting to order and Bishop Robert Harris offered the opening prayer. 2. Approval of Minutes 2.1 Committee of the Whole Open Minutes of December 13, 2014 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Committee of the Whole Open Session, held on December 13, 2014 be approved. Question being taken, the motion was carried. 2.2 Minutes of December 8, 2014 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Common Council, held on December 8, 2014, be approved. Question being taken, the motion was carried. 2.3 Minutes of December 15, 2014 On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that the minutes of the meeting of Common Council, held on December 15, 2014, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that the agenda of this meeting be approved with the addition of items 17.1 Recommended Appointments to Committees; 17.2 Irving Oil Limited Water Settlement Agreement; 17.3 Land Exchange with Barsa Ventures Ltd. Agreement; 17.4 City Market Stall A Question being taken, the motion was carried. 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2014- 233: Saint John City Market Head Tower - Design Consulting Services for Proposed Renovations - Award of Contract: 1) Common Council award the Design Consulting Services for Proposed Renovations to the City Market Head Tower to the low bidder, Murdock and Boyd Architects, for the contract price of $154,000 plus HST; and 2) The Mayor and Common Clerk be authorized to execute the necessary documents. 5.2 That as recommended by the City Manager in the submitted report M &C 2014- 235: City Market Head Tower - Transitional Funding for Human Development Council, Common Council direct staff to make a one -time payment, payable to Human Development Council, in the amount of $5,512 for transitional funding that is to be used exclusively for rent expense. 5.3 That the sponsorship request from African Caribbean Society be referred to the Grant Evaluation Committee. 5.4 That the letter from LWF Cuppens re Taxis in Saint John be referred to the Taxi Advisory Committee. 5.5 That the letter from We Are Passengers letter re cuts to transit routes and increases to fares be received for information. 5.6 That the letter from The Power in Sport re 2015 The Year of Women in Sport be received for information. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations /Presentations 17. Committee of the Whole 17.1 Recommended Appointments to Committees On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole, having met on December 22nd, 2014 Common Council approves the following appointments: Canada Games Foundation: to appoint both Jeff White and Jill Horgan each for a three year term from December 22, 2014 to December 22, 2017. City of Saint John Shared Risk Pension Plan Board of Trustees: to appoint Michael Duncan as an alternate trustee for a three year term from December 22, 2014 to December 22, 2017. Community Grants Evaluation Committee: to appoint both Councillor Susan Fullerton and Councillor Shirley McAlary each for a term commencing on December 22, 2014 until the end of their current terms on Common Council and further to appoint both Rev. Erik 3 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 Kraglund and David O'Toole each for a one year term from December 22, 2014 to December 22, 2015. Heritage Development Board: to reappoint Elizabeth McGahan for a three year term from February 3, 2015 to February 3, 2018; and further to appoint Shane Goguen for a three year term from February 3, 2015 to February 3, 2018. P.R.O. Kids: to reappoint Rob Scott, Lisa Frechette, Kathryn Davison and Katie Langmaid each for a three year term from January 1, 2015 to January 1, 2018; and further to appoint Matthew Bedard for a three year term from January 1, 2015 to January 1, 2018; and further, notwithstanding the policy adopted by Common Council on October 29, 2012 regarding appointments to agencies, boards and commissions, to reappoint Andrew Miller for a three year term from January 1, 2015 to January 1, 2018. Planning Advisory Committee: to reappoint both Anne McShane and Andrew Miller each for a three year term from January 1, 2015 to January 1, 2018; and further to appoint Rick Stephen and Patrick Beamish for a three year term from January 1, 2015 to January 1, 2018 and Councillor Gerry Lowe commencing January 1, 2015 for the duration of his term on Council. Saint John Aquatic Centre Commission: to reappoint Brian Woods for a three year term from December 22, 2014 to December 22, 2017. Saint John Community Arts Board: to appoint both Peter Magee and David Mudge each for a three year term from December 22, 2014 to December 22, 2017. Saint John Parking Commission and Saint John Transit Commission: to reappoint Ann Crozier for a three year term from December 22, 2014 to December 22, 2017; and further to appoint Jeff McAloon for a three year term from December 22, 2014 to December 22, 2017. Saint John Substandard Properties Appeal Committee: to appoint Graham Savage for a three year term from December 22, 2014 to December 22, 2017. Nominating Committee: that Councillor Gerry Lowe replace former Councillor D. Snook for the year 2015 on the Nominating Committee schedule previously adopted by Council on November 13, 2012. Question being taken, the motion was carried. 17.2 Irving Oil Limited Water Settlement Agreement On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Committee of the Whole having met on December 22, 2014, Common Council approves the recommendation in the submitted report Irving Oil Limited Water Settlement Agreement as follows: 1. The City enter into the Settlement and Water Rate Setting Agreement with Irving Oil Limited in the form and upon the terms and conditions as attached to this report dated December 22, 2014; 2. The Mayor and Clerk be authorized to execute the said Agreement on the City's behalf; and 3. Council authorize the contribution of $2,500,000 to the Capital Reserve Fund. Question being taken, the motion was carried. 17.3 Land Exchange with Barsa Ventures Ltd. Agreement On motion of Councillor McAlary Seconded by Councillor Lowe RESOLVED that as recommended by the Committee of the Whole having met on December 22, 2014, Common Council adopts 11 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 the recommendations in the submitted report entitled, M &C 2014 -230: Land Exchange with Barsa Ventures Ltd.as follows: 1. The City of Saint John enter into the attached Agreement for Exchange of Lands with Barsa Ventures Ltd. as contained in this report, M &C #2014 -230; and 2. The Mayor and Common Clerk be authorized to execute all document(s) necessary to finalize this transaction. Question being taken, the motion was carried. 17.4 City Market Stall A On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the recommendation made by the Committee of the Whole having met on December 22, 2014, respecting distraint for arrears in rent of City owned property, being City Market Stall A, be adopted. Question being taken, the motion was carried. 9. Public Hearings 6:30 P.M. 9.1 Proposed ByLaw Amendment Stop Up and Close Sears Street 39 - 41 The Common Clerk advised that the necessary advertising was completed with regard to the proposed by -law amendment to stop -up and close Sears Street, by adding thereto Section 238 immediately after Section 237, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Sears Street, by adding thereto Section 238 immediately after Section 237 thereof, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding Sears Street, by adding thereto Section 238 immediately after Section 237 thereof, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." 9.2 Proposed Zoning ByLaw Amendment - 431 Eldersley Avenue (Staff Presentation) 9.2.1 Planning Advisory Committee Report Recommending Approval of Zoning ByLaw Amendment 9.2.2 Proposed Zoning ByLaw Amendment - 431 Eldersley Ave The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley 5 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 Avenue, also identified as PID number 00335513, from Rural Residential (RR) to Low - Rise Residential (RL), with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of planning staff's report considered at its December 9, 2014 meeting at which the Committee recommending the rezoning of a parcel of land located at 431 Eldersley Avenue as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with, Bradley Doucet residing at 431 Eldersley Avenue presenting. Mr. Doucet, speaking for the owner, advised that when the property was purchased the owner was unaware that the rental apartments were not approved by the zoning bylaws and that to not allow this zoning amended would cause financial hardship. Mr. Doucet is requesting that Council support the rezoning. On motion of Councillor Farren Seconded by Deputy Mayor Rinehart RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as PID number 00335513, from Rural Residential (RR) to Low -Rise Residential (RL), be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as PID number 00335513, from Rural Residential (RR) to Low -Rise Residential (RL), be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John." 10. Consideration of By -laws 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 2015 General Fund Operating Budget The City Manager commented on provision for some contingency in the budget for the unexpected and proposed that interim budget reports for departments, agency, boards and commissions be presented to Council in 2015. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that as recommended by the City Manager in the submitted report 2015 General Fund Operating Budget: 1. That the sum of $151,143,354 be the total operating budget of the City of Saint John for 2015; 2. That the sum of $118,325,922 be the Warrant of the City of Saint John for 2015; X 99- COMMON COUNCIL /CONSEIL COMMUNAL DECEMBER 22, 2014/LE 22 DECEMBRE 2014 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act within the City of Saint John; 5. That Common Council authorizes the Commissioner of Finance and Administrative Services to disburse, at a time acceptable to him, to the named Commissions, Agencies and Committees, the approved funds as contained in the 2015 budget; and 6. That Common Council approves the 2015 Establishment of Permanent Positions at 651.5 Question being taken, the motion was carried with Councillors Farren and Reardon voting nay. 12.1.1 2015 Operating Budget Follow -Up On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that the report entitled 2015 Operating Budget Follow -Up be received for information. Question being taken, the motion was carried. 13. Committee Report 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 18. Adjournment On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the meeting of December 22, 2014 be adjourned. Question being taken, the motion was carried. The Mayor declared the meeting adjourned at 9:19 p.m. Mayor / maire Common Clerk / greffier communal 7 REPO-RT"T'-1%`) COMMON COUNCIL M &C -2014 -232 December 17, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: City of Saint john SUBJECT: Renewal of Lease of Land, Rogers Wireless Spruce Lake Area — PID #55183180 BACKGROUND: The City of Saint John entered into a lease with Rogers Wireless Inc., now Rogers Communications Inc. for an 8.25 acre site with a right -of -way for servicing the parcel of land, pursuant to a resolution of Common Council, adopted March 13, 2006. The subject parcel is bound by the Saint John Throughway (Route 1) to the north, and the Lorneville "Heavy Industrial Site" to the south. A portion of PID 286559, one kilometre east of the subject site, was previously conveyed to Aliant Telecom for a freestanding telecommunication relay tower. Other encumbrances over the parcel include an NB Power right -of -way and Maritimes & Northeast's natural gas pipeline. ANALVSIS The existing term ends December 31, 2015. The lease provides for renewal by the lessee, provided the lessee is not in default. The lessee is not in default. The lessee has given notice of its intention to renew the lease for a further five (5) year term. The Lessee and City staff have agreed upon the appraised market value of the site and in accordance with the lease the annual rent required for the first year of the renewal term commencing 01 January 2016 will be Four Thousand One Hundred Twenty Five Dollars ($4,125.00). The annual rent for each of the other four years of this renewal term will be as proscribed in the lease; ie prior year's rent + the prevailing Consumer Price Index + I%. All other terms and conditions of the existing lease remain unchanged. :1 M &C- 2014 -232 December 17, 2014 -2- The following recommendation will confirm the rent for the five (5) year extension of the lease with Rogers Communications Inc, commencing 2016. RECOMMENDATIONS 1. That the rent for the first year of the five (5) year term beginning January 1, 2016 under the lease between The City of Saint John and Rogers Wireless Inc. (now Rogers Communications Inc.) dated May 3, 2006 shall be $4,125.00 (plus H.S.T. if applicable) and all remaining terms and conditions of the lease remain unchanged; and 2. That the Mayor and Common Clerk be authorized to execute the renewal documentation. Respectfully subm' ted, Paul Wilson, BBA Brian Irving, BBA Real Estate Officer Manager Real Estate Greg Yeomans, CGA, MBA Patrick Woods, CGA Commissioner of Finance City Manager and Administrative Services Attachments "A•1" I , I , ' I , I gl ♦ I �� r I d, a I ; I lilEl 4 Is II I � x�r Ra III ! I gg l ga 1 1 4o Jig I I11 i ILA t ` 111 I V% wR 1 I I S R \1 I k M rr CIRO ®r b e� II • F 1�1 If Illil lJl ROGERS� December e, 2014 The City of Saint-John CIO Paul Wilson Planning and Development 15 Market Square, 10th floor P.0 Box 1971 Saint -John (NB) Eli- 41-1 Subject : Lease Extension Agreement Rogers Site: Spruce Lake`Clty (A325) (702 88 001) Located at P1D # 286559, Spruce Lake (Saint-John) NB Dear Sir, Ssrvlcea Immobillars - Eat du Canada Real Estate - Eastern Canada 800, rue de la Gauchetibre Ouest, bureau 4000 Mon96al, 4ufbec, H5A 1 K3 Telephone: 514 -602 -4981 Fax; 814- 345 -6896 By registered mail Following our letter dated July 10", 2014 and the subsequent telephone conversation between Paul Wilson from the Landlord and Patrick Malek from the Tenant, we wish to confirm the terms and conditions of the renewal option of five (5) years, starting January 1" 2016 and ending on December 31 't, 2020 under the Lease Agreement which began on the 1°i day of January 2006 (collectively, the a; Lease v) between The City of Saint -John (the "Landlord ') and Rogers Wireless Inc. now Rogers Communications Inc., (the 'Tenant'). As agreed between Mr. Wilson from the Landlord and Mr. Malek from the Tenant, and as per clause 5 a) of the Lease, the Landlord and Tenant agree that the appraised market value of the demised premises be Forty One Thousand Two Hundred and Fifty Dollars ($41,250) and the new rent shall be Four Thousand One Hundred Twenty Five Dollars ($4,125) per year, commencing January 1°', 2016. At the exception of the terms and conditions provided in this letter, all other terms and conditions of the Lease continue in full force and effect and without any change. In acceptance of the terms and conditions agreed to herein, sign and date this agreement, forward one (1) copy by email and/or fax at 514 - 345 -6896 and return two (2) original copies by mail to Patrick Malek, Real Estate Analyst Page 1 de 2 11 Landlord Tenant l RO G ER-5'C If you have any questions, please do not hesitate to contact Patrick Malek at 514 -5024981. We hope everything is to your satisfaction and we remain Yours very truly, Rogersfi;ommunications Inc. Pi6rre Auger_ B.B.A., C. App, Manager, Real Estate - Third Party Eastern Canada We declare having read the modifications pertaining to the present letter and we accept the above terms and conditions. The City of Saint -John Per Title: Mayor ((I have authority to bind the Landlord) Per: Title: Common Clerk ((I have authority to bind the Landlord) Page 2 de 2 12 Date : Date ; -IRAPORT TO COINV-40N COUNCIL M &C- 2015 -001 December 22, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Date — 27 Cliff Street and 2086 Ocean Westway �: A; City of Saint John As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearings. The following applications have been received. Name of Location Existing Proposed Reason Applicant Zone Zone St. Vincent's 27 Cliff Street CFM RC To permit the Apartments Inc. conversion of the former high school into apartments Alan Williams 2086 Ocean Westway CG CC and To permit a wider & Karen amend range of highway Connell Sch. E commercial uses and a dwelling With regard to the rezoning application of Alan Williams and Karen Connell, Council will recall that it has already initiated a proposed Municipal Plan amendment process for the same property, with the public hearing scheduled for Monday, February 2, 2015. The proposed rezoning of the property can be considered at the same public hearing. 13 M & C — 2015— 001 - 2 - December 22, 2014 RECOMMENDATION: That Common Council schedule the public hearings for the rezoning applications of St. Vincent's Apartments Inc. (27 Cliff Street), and Alan Williams & Karen Connell (2086 Ocean Westway) for Monday, February 2, 2015 at 6:30 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. Respectfully submitted, t s Jacqueline Hamilton, MURP, MCIP, RPP Commissioner Growth and Community Development Services J. Patrick Woods, CGA City Manager JH/r 14 'herry Brook Zoo Inc. 01 Foster Thurston Dr. aint John, NB E2K 5119 'hone (506) 634 -1440 oahsarkCbellaliant.net rww.cherrybrookzoo.com VANISHED KINGDOM PARK TIGER CLAWS MINI GOLF 1UUNNICIPAL SPONSORS tj 15 Market Square PO Box 1971 Saint John, NB E2L 4L1 70 Hampton Road Rothesay, , NB E2E 5L5 YOUR SUPPORT = THEIR SURVIVAL A Registered Incorporated 'on- Profit Charitable Organization 1977 His Worship the Mayor Mel Norton & Members of Common Council City of Saint John, PO Box 1971 Saint John, NB E2L 4V 1 December 11, 2014 Dear Mayor Norton and Members of Common Council, • Immediate need We have filled out the online application and met with Kevin Watson and Brian Freeze who suggested we write to Mayor and Council. There are concerns with the amount and timing under the new application process. This grant is limited to $60,000.00 and grants would not be available until February 2015. This presents a twofold problem for the Cherry Brook Zoo. As noted in other correspondence the zoo has no moneys coming into January 2015 and as our reserve fund has been depleted we will need financial support from the City of Saint John to meet obligations of payroll, Receiver General, operational bills, etc. Only Mayor and Council can address this as it is beyond the scope of the Committee. Mr. Freeze has offered to meet with us in the new year to further discuss and assist the Cherry Brook Zoo. • Obligations The Cherry Brook Zoo has obligations it must meet in January 2015. We have entered into a partnership with Tir na nOg Forestry School which is in its infancy and is a partnership that could show growth in the next few years. In order to meet our obligations with them and grow this initiative we need the city's support. This partnership could lead to other partnerships in the future and increase funds for the zoo but we need your assistance to get there. We have Yearly Family Memberships that were purchased with the understanding that the zoo is a year round facility. Our partnership with the PALS program, Family Plus, Big Brothers Big Sister, the Canadian Accredited Zoos and Aquariums, the International Species Survival Programs, to mention a few. Most important is our obligations to provide care to the animals housed at the Cherry Brook are a 365 day commitment. We have asked for an increase in funding and without this funding it will result in diminished services • the Cherry will no longer be open year round but on a seasonal basis • we will be forced to lay off two more staff in January — accreditation in jeopardy • capital projects will be put on hold • Succession plan would be put on hold `r SUCCESSION PLAN FOR COLLRINS: Succession Plan- this has been discussed at Board level and it was agreed that this would be a gradual process due to the complexity of transition. The Board will make the decision on who and when this person will begin. Within this year we would like to begin the process to reinstate the full time position that was lost due to financial cuts. This person would begin in house training program to eventually take over Director's position over an estimated one year period and after current Directors are comfortable they will move off site but maintain part time status and then consulting stage until the Board is assured that the transition is complete. In order to do this we must have funding in place to provide for wages and transition period. Alice O'Neill, Chair Board of Trustees Cherry Brook Zoo Lynda Collrin, Director Zoo Devf�pment, Cherry Brook Zoo (volunteer unpaid) BN1 Advertiser Name: Saint John Common Clerk Advertiser Code: S71206 Size: 4.00 x 12.00 in. Sales Rep: Doug Thomson BUSINESS IMPROVEMENT LEVY Public Notice is hereby given that the Common Council of The City of Saint John has been requested by the Board of Directors of Uptown Saint John Inc. and intends to consider approving a budget for the designated Business Improvement Area, at its regular meeting to be held in the Council Chamber on January Sth, 2015 at 6:30pm. The proposed budget for the Business ImprovementArea is as follows: REVENUE Special BIA Levy $416,586.00 EXPENDITURES Clean & Safe Programs $5,000.00 Communications & Marketing 75,000.00 Development Initiatives 39,086.00 Operating & Office 69,700.00 Payroll & Benefits 164,300.00 Professional Fees 13.500.00 Subtotal $366,586.00 Strategic Membership Initiatives 50,000.00 TOTAL 5416.586.00 The proposed levy to be Imposed on non - residential property within the designated businessimprovement area is 16 cents per $100.00 of assessment for 2015. Pursuant to the Business Improvement Areas Act the said proposed budget shall not be approved if objections in writing are filed with the undersigned not later than January 2, 201 S jointly or independently by one third or more of all non- residential users or by non- residential users who would together be liable to pay one - third or more of the amount to be raised by a levy. Jonathan Taylor, Common Clerk 658 -2862 TAXE SUR UAMELIORATION DES A4AIRES Par les pr6sentes, un avis public est donn6 par lequel le conseil communal de The City of Saint John 6 la demande du conseil d'administration de Uptown Saint John Inc., indique son intention d'approuver un budget pour la zone d'am6lioration des affaires d6sign6e fors de la r6union ordinaire qui se tiendra le S Janvier 2015 a 18 h 30. Le budget propos6 pour la zone d'am6lioration des affaires se r6partit comme suit RECETTES Taxe sur la zone d'am6lioration des affaires sp6cial 416 586.00$ DEFENSES Programmes propres et sores 5000.003 Communications et Marketing 75 000.00 Initiatives de d6veloppement 39 086.00 Exploitation et de bureau 69 700.00 Pale et des avantages 164 300.00 Honoraires professionnels 13 500.00 Total $366.566.00 Initiatives strat6giques d'adh6sion 50 000.00 Total 416586.00$ La taxe pr6vue sur les blens -fonds non r6sidentiels situ6s dans la zone d'am6ioration des affaires d6sign6e sera de 0,16 $ par tranche de 100 $ d'6valuation pour I'an 2015. En vertu de la Loi sur les zones d'am6lioration des affaires, le budget pr6vu ne dolt pas titre approuv6 si des objections par 6crit son d6pcs6es au soussign6 au plus taro le 2 Janvier 2015, conjointement ou ind6pendamment, par un tiers ou plus de tous les utilisateurs non r6sidentiels ou par un groupe d'utilisateurs non r6sidentiels qui seraient responsables de payer un tiers ou plus du montant a pr6lever au moyen dune taxe. Jonathan Taylor, greffier communal 658 -2862 Ad Number: A199202 Ad ID: 7010345 Ad Legacy: 7508139 Current Date: Dec 17 2014 10:53AM Start Date: 12/18/2014 End Date: 12/23/2014 Color: CMY Client Approval OK ❑ 16 Corrections ❑ BUSINESS IMPROVEMENT LEVY Public Notice is hereby given that the Common Council of The City of Saint John has been requested by the Board of Directors of Uptown Saint John Inc. and intends to consider approving a budget for the designated Business Improvement .Area, at its regular meeting to be held in the Council Chamber on January 5`", 2015 at 6:30 PM. TARE SUR L'AMELIORATION DESAFFAIRES Par les pr6sentes, un mds public est donn6 par lequel le conseil communal de The City of Saint John a la demande du conseil d'administration de Uptown Saint John Inc., indique son intention d'approuver un budget pour ]a zone d'am6lioration des affaires designee lors de la r6union ordinaire qui se tiendra le 5 j anvier 2015 a 18 h 30. The proposed budget for the Business Improvement Le budget propos6 pour la zone d'am6lioration des Area is as follows: affaires se r6partit comme suit : REVENUE Special BIA Levy $ 416,586.00 EXPENDITURES Clean & Safe Programs $ 5,000.00 Communications & Marketing 75,000.00 Development Initiatives 39,086.00 Operating & Office 69,700.00 Payroll & Benefits 164,300.00 Professional Fees 13.500.00 Subtotal $ 366,586.00 RECETTES Taxe sur la zone d'amdlioration des affaires sp6cial 416 586.00$ DEPENSES Programmes propres et sures 5000.00$ Communications et Marketing 75 000.00 Initiatives de ddveloppement 39 086.00 Exploitation et de bureau 69 700.00 Paie et des avantages 164 300.00 Honoraires professionnels 13 500.00 Total 366 586.00 Strategic Membership Initiatives 50,000.00 Initiatives strat6giques d'adh6sion 50 000.00 TOTAL $ 416 586.00 The proposed levy to be imposed on non- residential property within the designated business improvement area is 16 cents per $100.00 of assessment for 2015. Pursuant to the Business Improvement Areas Act the said proposed budget shall not be approved if objections in writing are filed with the undersigned not later than January 2, 2015 jointly or independently by one -third or more of all non- residential users or by non - residential users who would together be liable to pay one -third or more of the amount to be raised by a levy. Jonathan Taylor, Common Clerk 658 -2862 TOTAL 416 586.008 La taxe pr6vue sur les biens -fonds non r6sidentiels situ6s daps la zone d'am6lioration des affaires d6sign6e sera de 0,16 $ par tranche de 100 $ d'dvaluation pour 1'an 2015. En vertu de la Loi sur les zones d'am&ioration des affaires, le budget pr6vu ne doit pas titre approuv6 si des objections par 6crit son d6pos6es au soussignd an plus tard le 2 janvier 2015, conjointement ou ind6pendamment, par un tiers on plus de toes les utilisateurs non r6sidentiels ou par un groupe d'utilisateurs non r6sidentiels qui seraient responsables de payer un tiers on plus du montant a pr6lever au moyen d'une taxe. Jonathan Taylor, greffier communal 658 -2862 17 A LAW TO AMEND BY -LAW NUMBER BIA -2 BUSINESS IMPROVEMENT LEVY BY -LAW ARRETE MODIFIANT h ARRETE N° BIA -2 ARRETA CONCERNANT LA CONTRIBUTION POUR L'AMALIORATION DES AFEAIRES Be it enacted by the Common Council of Le conseil communal de The City of Saint the City of Saint John as follows: John decrete ce qui suit: The Business Improvement Levy By -Law of The City of Saint John enacted on the third day of January, 2006, is amended by: Uarret6 concernant la contribution pour ]'amelioration des affaires de The City of Saint John d6cret6 le 3 janvier 2006 et modifi6 par: 1 Repealing section 2 thereof and 1 L' abrogation de 1' article 2 aux inserting the following: pr6sentes et 1'ajout du texte qui suit : 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2015 upon non - residential property within the Business Improvement Area established by By -Law No. BIA -1 Business Improvement Area By -Law enacted on the 5`h day of January, 2004. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * * * ** day of * * * * ** A.D. 2015 and signed by: Mayor/Maire 2 Par la pr6sente, une contribution de 16 cents par tranche de cent dollars par rapport A la valeur fix6e est imposee pour 1'ann6e 2015 sur les immeubles non residentiels situds a l'intdrieur de la zone d'amelioration des affaires 6tablie en vertu de 1'Arrete n° BIA -1 relatif a la zone d'am6lioration des affaires 6dicte le 5 janvier 2004. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arret6 le ** * * * * * * * * * ** 2015, aver les signatures suivantes : Common Clerk/Greffier communal First Reading - Premiere lecture Second Reading - Deuxieme lecture - Third Reading - Troisi6me lecture - in BY -LAW NUMBER C.P. 111 -1 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the 15"' day of December, A.D. 2014, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as PH) number 00335513, from Rural Residential (RR) to Low -Rise Residential (RL) pursuant to a resolution under Section 39 of the Community Planning Act. ARRETE No C.P. 111 -1 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a d6cr&6 ce qui suit : Uarret6 de zonage de The City of Saint John, d6cret6 le 15 d6cembre 2014, est modifi6 par: 1 La modification de l'annexe «A», Plan de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 1 786 metres carr6s, situ6e au 431, avenue Eldersley, et portant le ND) 00335513, de zone r6sidentielle rurale (RR) A zone r6sidentielle — immeubles d'habitation bas (RL) conform6ment a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Furbanisme. • all as shown on the plan attached hereto - toutes les modifications sont indiqu6es sur and forming part of this by -law. le plan ci joint et font partie du pr6sent arret6. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2015 and signed by: Mayor/Maire EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2015, avec les signatures suivantes Common Clerk/Greffier communal First Reading - December 22, 2014 Premiere lecture - le 22 decembre 2014 Second Reading - December 22, 2014 Deuxieme lecture -- le 22 d6cembre 2014 Third Reading - Troisieme lecture 19 ROWTH & COMMUNITY DEVELOPMENT SERVICES LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING 1 REZONAGE Amending Schedule A of the Zoning By -Law of The of Saint John Modifiant Annexe A de I'Arrete de zonage de The City of Saint John FROM 1 DE TO 1 A RR RL Rural Residential Zone Low -Rise Residential Zone Zone residentielle rurale Zone residentielle - Immeubles d'habitation bas Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le Conseil municipal en vertu de I'article 39 de la Loi sur I'urbanisme Applicant: Jaclyn Carr Location: 431 Eldersley Avenue PID(s)INIP(s): 00335513 Considered by P.A.C.Iconsidere par le C.C.U.: December 9 decembre, 2014 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law No. /Arrete No. Drawn By /Creee Par: John Ellefsen Date Drawn /Carte Creee: Decedmber 24 decembre, 2014. 20 SECTION 39 CONDITIONS -431 ELDERSLEY AVENUE That, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land with an area of approximately 1786 square metres, located at 431 Eldersley Avenue, also identified as being PID No. 00335513, is limited to the existing three -unit dwelling. 21 BY -LAW NUMBER M -23 A BY -LAW TO AMEND A BY -LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by -law of the City of Saint John entitled, "A By -law Respecting The Stopping Up and Closing of Highways in The City of Saint John ", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 238 immediately after Section 237 thereof, as follows: 238 The City of Saint John does hereby stop up and close permanently the following highway: SEARS STREET: In its entirety, a public street in the City of Saint John in the County of Saint John and Province of New Brunswick, as shown on a Plan of Survey titled, "Plan of Survey Showing Sears Street, City of Saint John, Saint John County, N. B, prepared by Kierstead Quigley and Roberts Ltd. and dated September 15, 2014 attached hereto. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * * ** day of * * * * *, A.D. 2014 and signed by: Mayor/Maire ARIA No M -23 ARRETE MODIFIANT VARRETE SUR L'INTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a ddcrdtd ce qui suit : 1 Par les prdsentes, 1'arrete de The City of Saint John intituld, << L'arretd sur 1'interruption de la circulation et la fermeture des routes daps The City of Saint John», d6cr&6 le 19 ddcembre 2005, est modifid par 1'ajout de Particle 238 immddiatement apres Iarticle 237, comme suit : 238 Par les prdsentes, The City of Saint John barre et ferme de fagon permanente la route suivante : RUE SEARS: Uintdgralitd d'une rue publique dans The City of Saint John, comtd de Saint John, dans la province du Nouveau - Brunswick, comme le montre le plan d'arpentage intituld << Plan d'arpentage indiquant la rue Sears, City of Saint John, comtd de Saint John, Nouveau - Brunswick >>, prdpard par Kierstead Quigley and Roberts Ltd. et datd du 15 septembre 2014, ci joint. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arrdtd le * * ** * * * ** 2014, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - December 22, 2014 Premiere lecture - le 22 decembre 2014 Second Reading - December 22, 2014 Deuxieme lecture - le 22 decembre 2014 Third Reading - Troisieme lecture - 22 n N.B. Grid Co- ordinate Values (Adj) � LNJe del caardoAEna g €pdEtiglns dl ND. (Ajlulb Hetsadl) ��. Pouts EoHing/EH Northing /Nord Monument 46 2G129a8.652 7364422.121 SMS 47 2533074.019 7384403.035 SMS rue Visart Street 48 9 2533077.229 7364417,727 SMS 599 2532989.883 738443),036 SMS et 1959 2533580.919 7364165.272 NBCII Adj 3863 2533373.769 7364438,766 NBC Adj - -1 J867 2532919.0tB 7364556.264 NBC AtlJ Scat. Fodor - 1.01313019 Sobey Loosed •'��. Facteur d'echelle combine u8hse m I DD0019 fen QiA - Delaney Properties Limited ~•� 39, No. 61/ PID/MO 377eD9 4D SMF - Standard survey marker found x/690 378444 Borne d'arpentage taiff a trouve. (' SMS - S"" d survey marker sH / Borne d'arpentage unRarme places O CALC - point do palm point e r --ordinate 6 caiman PDUf F. Sh6W O N9CM - N.H. u m- ordinate mole y� Monm Pont du rd.eaa do ra lgcre as N.a Gal koMilt _ Rad.PL - Radio In / polnk de rayon P mil' tat il' � Sobs Lensed Properties Limited C.C. - Square . le eourbe p Y P Square idea" / 1mb r tames fps 39, No. 8i 6' Lo! 'C' - plan FBe So, Nn, 24 PI13 - parcel idenONer number PI9Af10 J75394 -� PIO/NID 371591 NID - Num6ro d'IdenlificaROn do la pamens See Plan of Survey doted Januoty 13.1986 (Murdoch- Un91ey OBN- BB -BB-C) AdJ - Adjusted elwark u r+> Volr plan d'arpentage dote Jonvler T3.1986 (Murdoch- Lingtey 06N- 88 -8P -C) A.N.B.LS- . Afnaaklrl Ai H N.B. Land Surveyors g°^ &A- G.N -B. - MeociaNan des Arpentevr.- G6om61ree dv Mouveou- ervnewick o �' n " tzp Tabulated co- orelnate reference °' O �¢ Rep6re de mardonn6e enlcul6 & d! -8; -P TILE DATA / 00UNEM IDE VMF- 2 - fDxz620- r D- untent 1 tF7Ie 27, No. 32) 5 J� p e5 Grantee: TM Clly f Sarm John e: Granldr: 5 a Staroa Limled � ,p w s rt1 ' -,- _ -�� -e� �+ Doc ant 168238, Volume 333, Page 576 - '-.[„ ^J 'ir a `7CQr -�- Re Rt.md: 1956 -06 -00 a a /SuAeryic,e3 .S #rye# -- Document 7 (File 1313, No. 7) [`fir. (D 1ass a � GYanlee Th. City r Saint Jahn ` r0 m Gramm. 99 Gertrude Moor! Countess deBury Fstale xlp� 89,43 n �' ooaumem 99644, Volume 181, Page 624 Registered: 1920 -09-25 Document 3 (Flle No. 220) j I Grantee: The CRY or of Sdirt John 171 rrrantor. Slmpoene -Score Limited 1)_ -nt 167452. Volume 33B, Poga 226 Reglsteree: 1956 -10-23 V Sfreet r Z E LI o Plazacorp Property Holdings inc. Ran I'll. 27. No. 92 PID/NID 370973 See Ptan of Sunray dated February 24, T9B8 (Murdoch- �Lingley 0814- tie -57D) VHr ie yon d'arpentage en date du 24 fz •ricr, 1988 (Murdoch - Langley 06N -190-570) 5ee Topographic Plan prepared by Kleratead Quigley and Roberts Ltd. (Dwg. No. 0 -088) Vain h plan topogmphlque pr6par6 par IQerstend Quigley et Roberts Ltd. (Owg. No. D -086) See Plan Fy Hughen Surveys & Consvlfams Inc dated February 23, 1990 (Job 90-0711-R) Vol, to plan par Hughes Survey. & Conaulonte inc_ en data du 23 fWar, 1990 (Job 90- 079 -R) N• B-C 'rP No. 201177 9 0 9 Key Plan / Carte de R06rence Scale / Echelle - 1:15,000 1.Azmuthe and Ca- ordlnate values rotor to the NEW BRUNSWrCK GRID 00-- ORMNAIE gySIEM (Ad)ueted Neteart) and were derived from the tahutaled New Brunswick Ce- erdrnota Monuments using Global Po*tlaning Syntem Terhnalo9y. ComputHiuna Wormed and co- ardinote values shown am bawd an the New Brunswick Stareogropme Doubl. Pre] --ion oad the NAD83 (CSRS) .111p id. Leo ozimvla, caardonneee et cmcute mntr6s eur ce pinn .ant boada our I. proJecllon et#,aogropK,- double du Nauveou- Bru,rewick H I'6plp..Tde MAD63(CSRS) tepee qua d6termin6ee per lee — donnees ojuat6es den enema g6od6!iquee de Services Noayeau- Brunswick 2. AAmuthe are rounded to the neomot 10 onde, Law azlm.M sant anrondis w 10 —.de. M plus rte. 3. Distances a in metre. end ore rounded to the -met centimetre, Lea dinkancmi cord an m6lree et arronINes au centimetre In plus pm,. 4. Land. deal with by Uri. plan are bounded thus In 6gbn arpent6e eat —ttM. Innl S. Peripheral Im -man and dj-nt amen wero derived from vadaan worn and should be -61,4 Lida -.tbn Wph6rique tut complies de aourcee diwre.s at d—lk Aire vr'v10fe, 6, NI plane and do u—ta referenced era recorded In the Snlm John Counrty Reegg try On- ar In the Land T`&. afflee for the U'etrict of New Brunawi.k Toua Ion plan. et dacumernb, Indkquee aor.t n16P..k ou bureau den.grmt --' du camt6 do Saint -John o. du Tltro Fonder de to Pruvfncw du NOU+nau- Brun.wkk. Plan of Survey Plan drarpentage Showing Sears Street Mmontrant rue Sears City of Saint John Ville de Saint John Saint John County, N_B_ Comt6 de Saint John, N.B. Soole - 1:500 r 7 KIERSTEAD QUIGLEY I. J and ROBERTS Ltd. Saint John, flew Br ftk„ Dates: �5 - september !3, 014 15 aepto r 1 2014 / -�'r 1 384 *Pane 39 November 27, 2014 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: ABC /Appointee Reporting Background Over the past few months a number of occasions have arisen where Councillors have expressed concern over the lack of communication and /or regular reporting between Agencies, Boards and Commissions where the City of Saint John provides funding and /or the individuals appointed by the City of Saint John to such entities. Interestingly, however, no enforceable policy exists within the City of Saint John that requires regular reporting and /or communication to occur. Motion: That the City Manager direct the Common Clerk to work with the Nominating Committee to identify all Agencies, Boards and Commissions funded from the City of Saint John and all individuals appointed to agencies, boards, commissions and committees by the Common Council of the City of Saint John. And that the City Manager direct the Common Clerk to schedule these entities and individuals to appear in front of Council at least once per year (additional appearances can be requested at the discretion of Council) to provide an update to Council. These presentations should be no more than 15 minutes in length with an appropriate amount of time allowed for questions. These presentations should be scheduled once per month at the Council meeting where a public hearing has not been previously scheduled. Respectfully Submitted, (Received via email) Shelley Rinehart Deputy Mayor City of Saint John C��;., J SAINT JOHN P.O. Box 1971 Saint John, NO Canada E2L 4L i I v4wvw.saintjohn.ca C.P. 1 971 Saint Sohn, N.-B. Canada E2L 4L i 24 �.• _t The City of Saint John December 30, 2014 Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Hiring Freeze With a short fall of at least $1.5 million that will have to be accounted for at the start of 2016 1 purpose the following motion: With the shortfall of $1.5 million that has to be dealt with before the 2016 budget is approved and this Council not wanting to raise property taxes I ask Council that we impose a hiring freeze for all City staff for the year 2015 unless otherwise directed by Council on a one by one basis. Respectfully Submitted, Bill Farren Councillor City of Saint John (received via email) - _ 0,1.1. P0. N x i97 " &,; mI rN%;- Cxw.r.a E21 4L7 I f- %A-Ajah-GI I GR 19/1 &6!A 11-13. Cim -tc'a C2.1- 411-1 25 REPORT TO COMMON COUNCIL M &C2014 -220 December 9, 2014 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: 1 The City of Saint john SUBJECT: RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE BACKGROUND The City of Saint John does not have a formal process in place for the inspection of retaining walls. City staff generally receives requests from citizens as a result of a safety concern (Westfield Road) or either a retaining wall failure or imminent failure (Simms Corner). ANALYSIS In 2014, Staff has developed a Best Management Practice (BMP), attached to this Report. The BMP would provide for a systematic condition assessment to determine the structural and aesthetic state of retaining walls in a consistent manner. It is important that a retaining wall inventory, condition assessment and inspection process be implemented as a major component of an asset management program and to ensure that any liability issues are kept in check. This BMP will assist Staff in identifying the requirement for retaining wall replacement in a timely manner such that a funding request can be submitted to the General Fund Capital Program for Council's consideration. When other municipalities were contacted, it was discovered that there are no other BMP's that could be referenced. This BMP will allow resources to be allocated in an effective manner thus optimizing the safety of retaining walls in Saint John. Since there was a lack of BMP's in other Canadian municipalities, staff reviewed documents that were prepared by various sources such as the Missouri Department of Transportation Engineering Policy Guide, the US Department of Transportation Federal Highway Administration Asset Management Program for retaining walls, the Federal Highway Administration Central Federal Lands Highway Division Retaining Wall Inventory and Condition Assessment Program and the US National Park Service Procedures Manual for the Retaining Wall Inventory and Condition Assessment Program in order to prepare the BMP that is most suited for the City of Saint John's needs. The resulting document is titled the "Retaining Wall Inspection Best Management Practice ". 26 Retaining Wall Inspection Best Management Practice December 9, 2014 Report to Common Council, M & C 2014 - 220 Page 2 SUMMARY OF RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE This section provides a summary of the information found in the Retaining Wall Inspection Best Management Practice. 1. Introduction I.I. Purpose: The intent of this report is to develop and implement a systematic condition assessment to determine the structural and aesthetic state of retaining walls in a consistent manner. 1.2. Asset Management: As a part of the Asset Management initiative, a full inventory of all retaining walls belonging to the city, their locations, and condition has been developed to allow for proper maintenance planning. This database shall be updated with any changes to existing infrastructure or with the installation of new retaining walls. 1.3. Technical terns: Explaining the differences between different types of stresses and cracking 1.4. Revision: This BMP is a living document that is subject to annual review and revision when required based on new regulations and guidelines that come into effect. 2. Inspection: This section describes the inspection interval and the wall characteristics being inspected. 3. Hazard Analysis 3.1. Wall Damage: This is a detailed description of the types of failures (Cracking, Leaning and Deterioration) associated with concrete, wooden and gabion basket retaining walls. 3.2. Backfill /Drainage: This section indicates the requirement that all retaining walls must have a drainage plan of some sort to release pressure that builds up behind the wall as water accumulates. 3.3. Traffic Impacts: This is a discussion about how a failing retaining wall has the potential to put citizens at risk for injury and how this impacts pedestrian and vehicular traffic. 4. On -site Inspection Form: This section describes how each section of the inspection forms are to be completed. Record Keeping: This section describes how records will be labeled and where they will be stored. 6. Final Wall Analysis: This section outlines the retaining wall inspection numerical rating system with a description of each rating. This will help staff understand what level of maintenance is required and when it should be done. 7. Appendix A: Routine Inspection Form that is completed every 5 years for each wall. 8. Appendix B: Detailed Inspection Form that is completed when there is a level of deterioration that requires a higher inspection interval (every one or two years). 27 Retaining Wall Inspection Best Management Practice December 9, 2014 Report to Common Council, M & C 2014 - 220 Page 3 FINANCIAL IMPLICATIONS Qualified personnel are required to complete retaining wall inspections. There is currently one resource that is qualified but is at 100% capacity with other duties. It will be necessary to identify the necessary resources either internally or externally to implement this BMP in 2015. When a retaining wall must be replaced, Staff will submit a funding request through the General Fund Capital Budget for consideration by Council. Replacement of these walls can cost between $30,000 (Pitt Street estimate) and $439,000 (Burpee Avenue). RECOMMENDATIONS It is recommended that Common Council endorse the implementation of the Retaining Wall Best Management Practice. Respectfully submitted, R. Kevin Rice B. Se., CET Deputy Commissioner Transportation and Environment Services Wm. Edwards, P. Eng. Commissioner Transportation and Environment Services J. Patrick Woods, CGA City Manager AV SAI N `1' ) O I i N RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE CITY OF SAINT JOHN ROADWAY MAINTENANCE SERVICE DECEMBER 2014 29 (P-.. SAINT )OHN Table of Contents RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE 1. Introduction --------------------------------- 1.1. Purpose -------------------------------- 1.2. Asset Management ----------------- 1.3. Technical terms ---------------------- 1.4. Revision -------------------------------- 2 . Inspection ------------------------------------ 3. Hazards to Retaining walls --------- - - - - -- 3.1. Wall Dam age ------------------------- 3.1.1.Cracking ------------------------- 3.1.2. Lea n i ng -------------------------- 3.1.3. Deterioration --------------- - - -- 3.1.3.1. Concrete ----- - - - - -- 3.1.3.2. Wood --------------- 3.1.3.3. Gabion Basket - - -- 3.2. Backfill / Drainage ------------------- 3.3. Traffic ----------------------------------- 3.3.1.Pedestrian traffic -------- - - - - -- 3.3.2.Vehicle traffic ------------------ 4. On -Site Inspection Form ----------------- 5. Record keeping ----------------------------- 6. Final Wall Analysis ------------------------- 7. Appendix A: Routine Inspection Form 8. Appendix B: Detailed Inspection Form 30 3 ---------------------- - - - - -3 --------------------- - - - - -- 3 ---------------------- - - - - -3 ---------------------- - - - - -3 ---------------------- - - - - -4 ---------------------- - - - - -4 ---------------------- - - - - -4 ---------------------- - - - - -4 -------------------------- - - - - -5 -------------------------- - - - - -5 ------------------------- - - - - -- 5 ------------------------- - - - - -- 5 -------------------------- - - - - -5 -------------------------- - - - - -6 -------------------------- - - - - -6 -------------------------- - - - - -6 -------------------------- - - - - -6 --------------------------- - - - - -7 --------------------------- - - - - -7 ---------------------------- - - - -10 --------------------------- - - - -12 lr -- RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT JOHN 1.0 Introduction 1.1 Purpose The intent of this report is to develop a systematic condition assessment to determine the structural and aesthetic state of retaining walls in a consistent manner. After analysis, the retaining wall should be easily categorized and ranked in order of maintenance and /or replacement priority based on their condition. This report will inform qualified personnel how retaining walls shall be inspected so that the inspection methodology will be self - explanatory to future inspectors. 1.2 Asset management The most important part of this program is an accurate and current data -base of all retaining walls. After each inspection is completed, the inspector must update the database with the year completed as well as his or her initials. Below is where the retaining wall database is located. file: / / /M: \Sharepoint %202010 %20Folder %20Structure \Transportation %20Service \Roadway %20Maintenance\ Roadway %2OStructures\ Retaining %2OWalls\ Retaining %2OWalls \Retainin 9 %20Wa I l %20Logg.xls This data base will also aid staff in determining ownership and responsibility for maintenance and replacement of retaining walls. 1.3 Technical terms Dead load — A classification of loading that does not vary over time. Non - structural crack— Cracking that develops from change in temperature or construction practices. Structural crack— Cracking that develops from shear force, flexural stress, or dead load. Structural cracking is generally orientated perpendicular to reinforcements if present. Offset Crack —A crack that has developed due to uneven load distribution along the length of a surface allowing a section to move in the direction the load is pushing further than on the other side of the crack. Shear force — A force that acts perpendicular to the direction of the extension of an object. Flexural stress — Stress that is developed as a result of bending or curvature. Spall — Flakes of material that is broken off the wall surface. Shotcrete — A form of concrete that is in the fluid state and is sprayed through a high pressured hose that allows the concrete to be sprayed onto a vertical or horizontal surface. 1.4 Revision As time passes, new regulations and guidelines come into effect based on changes to the Occupational Health and Safety Act and climate. For this reason, this guideline should be reviewed and revised as required. Each revision should be noted in the table below with the version, editor, changes made, and date edited included. Version Editor 1.0 Justin Van Beelen 31 N/A August 2014 i�>- RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT JOHN 2.0 Inspection It is recommended that routine inspections on each retaining wall take place every five years as indicated in Table 1. A routine inspection includes the Routine Inspection Form (Appendix A) and a detailed inspection includes a Detailed Inspection Form (Appendix B) each with its' own photograph(s). Inspection interval -Wall characteristics = Five years. Routine Inspection = Two years. Exterior deterioration. Stability issues due to settling or slope movement. Classification is poor < One year Load capacity issue. Local failures. Shear or offset cracking. Timber members showing deterioration or cracking. Steel members bending. Traffic hazard noted. Classification is critical Table 1: Inspection interval It is through these inspections that different aspects of the wall will be observed. If a wall is displaying deficiencies, it is required that it be determined if they are a structural issue or merely aesthetic. 3.0 Hazard Analysis 3.1 Wall Damage The main cause of damage pertaining to retaining walls is from water. Whether it be causing hydrostatic pressure or enhancing a corrosion failure, water being held by a retaining wall can be detrimental. There is no specific guideline for at what numerical measurement for cracking, lean angles, or settling that a retaining wall needs to be replaced or repaired. Rather than a focus being placed on measurement values, it should be on the change in these values over time. These measurements are only required if the retaining wall is under investigation and an in depth inspection process is in process. 3.1.1 Cracking Cracking is generally present in two forms in retaining walls; offset cracks and separation cracking. Both types can be monitored by measuring the length, depth (if able), and shortest distance between parallel cracks. 32 40-1 SAIN'I• JOHN • r RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE Separation crack 'OF- - r r , - Offset crack 3.1.2 Leaning Leaning generally occurs from the top of the retaining wall having a horizontal displacement on the side opposite to the material being retained. Leaning is easily measured and monitored over time via a total station and control points. 3.1.3 Deterioration 3.1.3.1 Concrete /masonry This deterioration generally is located at a joint, or has originated at one. Surface deterioration will occur over time through weathering and does not always pose a threat to the wall. Rust staining through a crack is showing corrosion of reinforcing (such as rebar) and requires attention. 3.1.3.2 Wood retaining walls should be inspected for bending at noticeable weak points. Absorption of water causes wood to lose internal strength and is the main starting point for breaking down. Wood retaining walls should also be checked for insects such as termites that would colonize inside the wall and be treated for if required. 3.1.3.3 Gabion basket The corrosion of the casing of a gabion basket can cause the structure to fail under its own weight. Temporary fixes for gabion baskets are relatively inexpensive and easily completed by reinforcing the corroded area with another section of fencing that can be tied into a secure section. 3.2 Backfill /drainage It is required that all retaining walls have a drainage plan of some sort to release the hydrostatic pressure that builds up as water accumulates behind the wall. Some walls, such as gabion baskets, allow water to flow freely through them without any additional planning. A common drainage strategy for an impermeable wall is to use a clear stone as backfill and a series of pipes that travel through the r j ning wall. 60.1 SAWI'1011N 3.3 Traffic Impacts RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE The failure of a retaining wall has the potential to put many citizens at risk of injury. For this reason, it is important that traffic estimations must be taken into account when analyzing the status of a retaining wall. 3.3.1 Pedestrian traffic Pedestrian traffic can be affected on the upper and lower side of the retaining wall. If a retaining wall was to fail, the material being retained, as well as the sidewalk may displace. This movement may be as small as a shift which would require a need to block that section off from travel, or large enough for the sidewalk to give way taking anything /anyone on top of the wall with it. 3.3.2 Vehicle traffic The primary concern in regards to vehicle traffic is the closure of travel lanes. The volume of traffic, number of lane closures, and length of detour routes must be taken into consideration when analyzing vehicle traffic. The repair of a wall that has the potential to do any of the following during failure should receive top priority: • Pedestrian fatality • One or more travel lane closure • A detour route that is long or non - existent • High volume of traffic 4.0 On -site inspection form Below is an explanation of what is required for some parts of each section of the inspection forms. The date should be entered as dd /mm /yyyy. "Type of wall" is referring to the make and material of wall in question (Gabion basket, brick, etc.). If the wall is deemed to be private, the wall should not be taken off of the routine inspection list so that the owner can be notified if repairs are required. If it is apparent that the retaining wall is no longer required due to change in landscape for example, it should be removed with the correct precautions when needed. Wall Characteristics Length —The horizontal length of the wall. Do not include headwalls that extend over the length of wall. Average height — Measure the height of wall at multiple locations and take the average. Do not include headwalls in this measurement. Wall Function — What is the wall retaining? Ex. Lawn, sidewalk, roadway, etc. Control points for GPS monitoring —These points marked on the ground via a nail or spike are located with a GPS every inspection if deemed needed. This will determine if there is movement of a given area during the movement of a retaining wall. Recommended plans of action can include, but g4 not limited to, things such as: (P-1 RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT )OHN Increasing inspection frequency Minor repairs (Filling cracks) Investigation from structural engineer Remove wall Replace wall The inspection forms can be found in the following folder as well as in appendix A. .. \Retaining Walls \Inspection Forms 5.0 Record Keeping Along with the Retaining Wall Data -base, there are individual folders designated for each retaining wall. It is here that the electronic copies of the inspection forms and photographs are stored. Due to each wall having its own folder, it is unnecessary to save the files as the name of the wall. For consistency, the inspection forms shall be saved as "Routine Inspection 20_" and "Detailed Inspection 20_ ". The photographs will be assigned a generic name due to the amount of pictures followed by "— 20_ ". The link below directs you to where the folders are located. .. \Retaining Walls \Retaining Wall Data 6.0 Final Wall Analysis If it is determined that the retaining wall in question requires major repairs, replacing it may not always be the best option from a cost /benefit perspective. If it is decided that the retaining wall is no longer required, it should simply be removed. In some situations, the "stop up and closure" of a street may be required. This process examines the street that a failing retaining wall is located at and determines whether or not that section of street is still necessary or can be closed. An example of this is the wall on Spruce Street that is going to be buried and sloped over the street towards the intersection of Bayside Drive. If the wall is deemed unsafe and is still required, a property analysis should be completed to determine if there is adequate land owned by the City of Saint John to bury the wall with a 2:1 slope. If this is not an option however, a cost estimate on the replacement of the wall in question can be completed and a request for funding be submitted to the General Fund Capital Budget process. The state of the retaining walls range in classification from excellent to critical, with each having their corresponding numerical value that ranges from 1 -10. A brief outline of the rating system can be seen below. 9 -10 Excellent Defects in the wall are minor and are in common appearance with fabricated faults created during the construction process. This rating should be uncommon and mainly designated to recently placed retaining walls. 7 -8 Good Defects do not compromise the walls functionality but are evident and are not developed from the fabrication of the retaining wall. The ret2�� ng wall is only beginning to show the beginning signs of faults and weathering. fir,__ RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT 10H. 6 -7 Fair The wall is currently structurally sound. Defects are present throughout the wall but are currently not causing the wall to fail. At this point, minor repairs should be made at minimum to prevent significant, more expensive damage in the future. 3 -4 Poor Defects are becoming severe enough to threaten the integrity of the wall. Its functionality is in question based on visual inspection of damages present however; immediate failure is doubtful. The public will likely show concern at this stage. 1 -2 Critical Retaining wall no longer deemed to be serving its purpose. The current defects are causing the wall to have stability issues. The retaining wall is in danger of failure and needs immediate attention. The following table gives a guideline that can be followed to rate the retaining walls. It goes into detail about the two extremes as well as the middle in regards to defects. Conditi_ ideline - Corrosion /Weathering • Corrosion and spalling are non - existent from weathering. • Retained material is not saturated and is still firm from fabrication of the wall. • Vegetation is neither showing movement around the retaining wall nor protruding through sections. Cracking /Breaking • Post construction cracking, breaking, and discontinuities are non - existent. • Concrete, shotcrete, and mortar shows little or no signs of shrinkage cracking or spalling. • Drains are clearly in working order and show evidence of staining from prior draining. • No evidence of surface and ground water creating pathways towards particular sections of the wall. Distortion /Deflection • Wall shows no signs of deflection, bending, or settlement. Lost Bearing /Missing Elements • No wall elements are missing. • All elements of the wall are bearing the stress of the retained material evenly throughout. • No slope failures have occurred either removing or adding materials from the wall area. 36 l RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE Fair Corrosion /Weathering • Corrosion and spalling are evident from weathering but are not yet compromising the integrity of the wall. • Retained material is showing water being retained and is less dense in areas. • Vegetation is causing minor damage and is protruding through cracks. Cracking /Breaking • Post construction cracking, breaking, and discontinuities are evident but not interfering with the integrity of the wall. • Concrete, shotcrete, and mortar show shrinkage cracking in areas intended from the construction cracks and spalling is moderate. • Drains cannot be determined to be working at the level intended during construction. • Evidence of surface and ground water not draining as intended. Surface water is creating gullies along the back side of the wall taking backfill material. Distortion /Deflection • Wall shows minor signs of deflection, bending, or settlement but is progressing over a long period of time. Lost Bearing /Missing Elements • Some wall elements are missing or non - functional. • Wall elements are generally bearing against retained material, but open voids are present along the back side of the wall. • Minor slope failures have occurred either removing or adding materials from the wall area. Critical Corrosion /Weathering • Corrosion and spalling are severe and common throughout the wall, greatly endangering the structural integrity and stability of the wall. • Retained material is saturated, causing additional loading on the wall and is very susceptible to slope failure • Vegetation is aiding the spreading of cracks and deterioration as well as protruding through many openings in the wall. Cracking /Breaking • Post construction cracking, breaking and discontinuities are consistent and severe throughout the wall and will cause failure if not cured in the near future. • Concrete, shotcrete, and mortar show shrinkage cracking around corroded reinforcements. • Drainage is clearly missing, or not functioning. -Water has caused material to move to a focused area behind the wall causing a point load at a specific location. Distortion /Deflection • Wall shows major signs of severe deflection, bending, settlement, and misalignment that exceed allowable limits. GPS monitoring shows the wall consistently moving. Lost Bearing /Missing Elements • Many or key wall elements are missing or non - functional. • A large portion of wall elements are no longer bearing against retained material, but large voids are present and common along the back side of the wall. • Severe slope failures have taken place which has ralted in the addition or removal of back slope material. RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT JOHN Appendix A: Routine Inspection Form KN i SAINT JOHN Location Civic Address Street Wall Rating N /E /S /W RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE Routine Inspection Form Wall Characteristics Length Average height Approx Surface area Wall Function Apparent condition Working drainage Yes / No Evidance of impact Yes / No Visable Tilt Yes / No Exterior deterioration Yes / No Reinforcing exposed Yes / No Comments on condition Pedestrian N/A / Low / High Recommended inpection interval Deemed issue: Structural / Aesthetic / None Recommended plan of action Traffic 39 Inspector Date dd / mm l yyyy Type of Wall Private Wall Yes / No Wall Required Yes / No Separation cracking Yes / No Offset cracking Yes / No Joint Sepatation Yes / No Settling Yes / No Backslope stable Yes / No Vehicle N/A /Low/ High 40-1 RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SAINT JOHN - - - Appendix B: Detailed Inspection Form MN 60-1 RETAINING WALL INSPECTION BEST MANAGEMENT PRACTICE SA1N1' IUHN Location N / E / S / W Civic Address Street Wall Rating Length Average height Approx Surface area Wall Function Detailed Inspection Form Wall Characteristics Physical Condition Cracking (Most sevear values) Leaning Crack type Shear / offset Length Width Depth (offset) Distance b/t Cracks /1 m2 Vertical angle Horizontal disp. Inspector Date ! / dd / mm / yyyy Type of Wall Private Wall Yes / No Wall Required Yes / No Deterioration Depth of deterioration Reinforcement visable Yes / No Control points for GPS monitoring in place Yes / No Note any movement /undermining of roadway /sidewalk below. Include sketch if desierd. Recommended plan of action 41 'REPORT rT CANNON COUNCIL M &C2014 -221 December 9, 2014 His Worship Mayor Mel Norton The City of samt )obn And Members of Common Council Your Worship and Members of Council, SUBJECT: 2013 — 2014 Winter Management Plan Review and Update BACKGROUND Beginning in 2010, staff has submitted an annual Report to Council outlining operations within the Winter Management Plan for Streets and Sidewalks (Plan) including the ability to meet Service Objectives, provide statistical and historical data and highlight any changes made to the Plan for the upcoming winter operation. ANALYSIS The Winter Management Plan is subject to ongoing review; encouraging ideas and suggestions, and allowing staff to work with citizens to assist in dealing with particular challenges over the winter season. This report is a review of the 2013 2014 winter season with recommendations for improvement of the Plan. Below is a summary of the winter operations and any improvements made to the Plan. A more detailed analysis is enclosed in Appendix A. • A comprehensive Communications Plan has been developed for the 2014 — 2015 winter season to remind the public of Winter Management Plan provisions and responsibilities related thereto. This Communications Plan is enclosed as Appendix B. • Wording was added to the parking flyers that are distributed by City and Parking Commission forces each year beginning in November to request those people that have driveways to park in them and not on the streets. • The Winter Operations Centre Standard Operating Procedure was modified to provide more clarity regarding responsibility and process. SAINT JOHN ... A UVEA6f_E WINTER CITY 42 2013 -2014 Winter Management Plan Review and update December 9, 2014 Report to Common Council, M & C 2014 - 221 Page 2 • A Suspension of Snow Plowing Operations Standard Operating Procedure has been developed in collaboration with the Saint John Fire Department, Saint John Police Force and Ambulance New Brunswick as an outcome of a major storm created whiteout conditions in March 2014. Essentially, if a decision is made to suspend plowing operations, snow plows and their operators will be strategically deployed to various fire stations, police headquarters and ambulance depots throughout the City. If an emergency occurs, the snow plow can immediately plow the road ahead of emergency vehicles to their destination and to the hospital as required. Any personnel not deployed for this purpose will report to their respective maintenance depot on standby until it is safe to resume operations or to leave for home. • Saint John Transit has made no changes to the major and minor bus routes that would impact the current route plowing priority structure. • Secoudin Drive will be assigned as priority 4 from Priority 3 since it has not been a bus route since 2009. • The Department of Transportation and Infrastructure (DTI) requested that City extend plowing from the end of Old Black River Road at Mispec Stream (City Limits) to the entrance to Ball's Lake. The City has agreed and is compensated accordingly by DTI for summer and winter maintenance within the Municipal Kilometrage Agreement. DTI also requested that the City plow to the very end of Cottage Road so they can access their communications tower. Cottage Road was previously plowed to the last house on the street. • Proud Road currently has no homeowners living on it and requires reconstruction. The property owner along Proud Road is supportive of stopping up and closing this road to prevent illegal dumping and the City supports this request. For this reason, the City will not be plowing Proud Road this winter. • The average Storm Severity Index in 2013 -14 was 41. The difference between this winter and other winters was the frequency of storms and succession of storms where in 2010 -11 there were more high SSI storms but they were further apart giving time to push snow back, remove snow and clean up streets to an acceptable level. • The Roadway Winter Snow /Ice primary Service Objectives were met 94% of the time and the secondary Service Objectives were met 93% of the time. Often, the SAINT JOHN ... A LIVEABLE WINTER CITY 43 2013 -2014 Winter Management Plan Review and Update December 9, 2014 Report to Common Council, M & C 2014 - 221 Page 3 secondary Service Objectives could not be measured since the next storm occurred. • The Sidewalk Winter Snow /Ice primary Service Objectives were met. 67% of the time and the secondary Service Objectives were met 92% of the time. • Fourteen requests to increase or change existing sidewalk plowing service from the public and Councillors were received and an analysis was completed. Changes to the sidewalk plowing service are outlined in Appendix A. • The former Lantic Sugar Refinery site will be utilized as a new snow disposal facility in late 2014 that will increase productivity of snow removal in the South Central Peninsula and reduce cost by using less fuel and contractor truck rentals. • Staff has procured and installed anti -icing (brine solution) application equipment at the East Depot on McAllister Drive and at the West Salt Facility on Bay Street. Twelve of seventeen spreader units are currently capable of storing brine to pre - wet the rock salt to activate it prior to application to the road surface with plans in place to install brine tanks on the remaining 5 units by early 2015. This initiative is an effort to achieve a 20% to 30% savings in salt each winter season. Monitoring success will be crucial to identifying future reductions in salt budgets. • The 30 month moratorium on requests for additional on- street parking in the winter has expired. There are currently 52 outstanding service requests to add or remove exemptions to the Winter Street Parking Restrictions. Current resources allow for five to seven requests to be investigated each year. • The Saint John Parking Commission added a new on -line parking space matching service in 2011 that assists in connecting property owners with off street parking needs to those with off street parking availability. This new initiative can be accessed at www.shareyourride.ca. No citizens have participated in this program since its inception. • Eight copies of the "By -law Relating to the Public Streets in the City of Saint John and to Prevent Certain Nuisances in the Said City" were hand delivered by City of Saint John By -law Officers where violations were observed placing snow and / or ice onto City streets and sidewalks, as a courtesy warning. • One winter drainage issue has been identified in the 2013 -2014 winter season. Generally, resources allow for 5 to 6 projects per year to be completed however 8 SAINT,JOHN ... A LIVEABLE WINTER CITY 44 2013 -2014 Winter Management Plan Review and Update December 9, 2014 Report to Common Council, M & C 2014 - 221 Page 4 of these major drainage projects have been completed during the 2014 construction season by City forces. There remains 38 outstanding winter drainage issues to be resolved. • Over 1140 potholes were repaired between December 2013 and April 2014. Some potholes required numerous repairs. • Many of the benchmark performance (5 year history) items contained within Appendix A have been added since 2009 and it is expected that performance measurement will continue to be developed to ensure winter operations are being managed in a cost effective manner. • It has been recognized during the Core Service Review process that Saint John provides a Gold standard for deployment of plows when a storm begins and the Service Objectives and standards are similar to other municipalities. There are 10 deployment triggers. The barrier to achieving successful management of these triggers lies with the high public expectations based on current levels of service of a more proactive response. Emergency Management Services (EMS) often acts as a trigger when it is perceived that road conditions are not satisfactory to their ability to safely deliver emergency services despite having documented deployment triggers in place. EMS and the PSCC will be reminded of these deployment triggers and increased communication between the Duty Manager, 24 Hour Customer Service Team and EMS will occur as required. RECOMMENDATION Staff recommends that Common Council receive and file this report. Respectfully submitted, r R. Kevin Rice, B.Se., CET Deputy Commissioner Transportation and Environment Service SAINT JOHN ... A LIVEABLE WINTER CITY 45 2013 -2014 Winter Management Plan Review and Update December 9, 2014 Report to Common Council, M & C 2014 - 221 Page 5 Wm. Edwards, P. Eng. Commissioner Transportation and Environment Service J. Patrick Woods, CGA City Manager SAINT JOHN ... A LIVEABLE WINTER CITY M APPENDIX "A" SAINT JOHN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Part 1: Engaging the Public Communication with the public is an essential part of managing public expectations regarding how winter operations are managed. Such communication included: • Vehicle flyers were distributed throughout Saint John neighbourhoods between November 2013 and March 2014 by the Parking Commission and by City personnel in November 2013 as notification to citizens that they were illegally parked. • There was a requirement to add wording to the parking flyers to request those people that have driveways to park in them and not on the streets (especially Goodcrich Street and Douglas Avenue). • The updated 2014 - 2015 Winter Management Plan including updated maps for all street plowing priorities and streets excluded from the Winter Street Parking Restrictions were translated and placed on the City website. • There were several local radio, television media and newsprint interviews given throughout the winter. Advertisements were placed with the local radio and print media. Numerous media advisories were issued by the City to the public and directly to the media outlets when necessary to inform residents of additional snow clearing / cutting, etc. • New information and reminders regarding winter operations were posted in the news section of the City website and distributed through the City's notification system for citizens who have signed up to receive such information via Twitter and the City Facebook page. • In 2014, new winter information bumper stickers will be applied on vehicles and large information signs will be installed on the garbage collection trucks. • Warning signs have been developed that will be placed on the upper left corner of the heavy plow trucks warning motorists that "If you can't see my mirrors, i can't see you" as a response to plow trucks accidentally backing up into vehicles after banking off snow at the end of a street. • 160 citizen calls in the 2013 -2014 winter season were dealt with by Service Support representatives on a daily basis during the winter season. This does not include calls received during a storm as there is little time to track them. DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE A -1 47 01�APPENDIX "A" sAIIrlT IoKN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS • Eight copies of the "By-law Relating to the Public Streets in the City of Saint John and to Prevent Certain Nuisances in the Said City" were hand delivered by City of Saint John By -law Officers where violations were observed placing snow and / or ice onto City streets and sidewalks, as a courtesy warning. Residents and/or plowing contractors on Hillcrest Road, Churchland Road, Bolton Lane, Germain Street and Blue Rock Court have been plowing snow off of their properties across the road into the ditch and/or have been depositing snow in front of other homes, thus causing a partial lane blockage. • causing a partial lane blockage Part 2: Coordination of Winter Operations The Winter Operations Centre (WOC) was established to provide coordination of service activities and liaise with the public during storm events. The WOC was activated on 1 occasion; December 31, 2013. While the Storm Severity Index was not relatively high for this storm, the WOC was activated since this was the 6t' storm in 15 days and there was a requirement to ensure that all available resources were being coordinated in an effective manner. Media advisories were issued by Saint John Communications to indicate the WOC was operational and an interview with the Telegraph Journal was conducted. Due to a high level of planning, collaboration and communication between Operations Managers and Foremen, the WOC has not been required to be activated as often as in previous years. The annual review of the WOC Standard Operating Procedure (SOP) was completed by Managers in October 2014. Changes regarding clarity for responsibility and process were made and approved by the Deputy Commissioner, Transportation and Environment Services. In March 2014, a major storm created whiteout conditions for an extended period of time such that strong consideration was given to suspending snow plowing operations. There was no mechanism or procedure in place to do so and how any such decision would impact EMS operations. A meeting was held with New Brunswick Ambulance and communications held with the Saint John Fire Department and the Saint John Police Force to understand their operations and how a procedure could be developed to meet their needs. Essentially, if a decision is made to suspend plowing operations, snow plows and their operators will be deployed to various fire stations, police headquarters and ambulance depots throughout the City. If an emergency occurs, the snow plow can immediately plow the road ahead of emergency vehicles to their destination and to the hospital as required. Any personnel not deployed for this purpose will report to their respective maintenance depot until it is safe to resume operations or to leave for home. DECEMBER 2014 SAINT JOHN ... A Liv41LE WINTER CITY PAGE A -2 i APPENDIX "A" 5MNT ©iiN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Part 3: Street Plowing The purpose of street plowing is to maintain safe passage and the usability of public streets during and after adverse weather conditions. City streets are organized into 31 winter plow routes for servicing. Operators follow the structure of priorities for all City streets as detailed within the Plan. The City of Saint John currently services approximately 752.5 centre -line kms of municipal streets. The % of kms serviced to the service level objective a? storm severity index was: % k-ms Sera reed to Objective Date SSl 1 II December 15, 2013 62 95 95 December 18, 2013 42 98 98 December 22, 2013 25 85 85 December 25, 2013 35 90 90 December 26, 2013 28 93 95 December 29, 2013 33 90 95 January 3, 2014 35 91 98 January 6, 2014 12 (rain then low temp) MA NIA January 11, 2014 21 (rain then love- temp) N, A N /A January 14, 2014 Heavy Rain, VA XIA January 22, 2014 45 95 88 January 25, 2014 Rain then low temp. 100 95 January 29, 2014 20 98 98 February 5, 2014 27 100 95 February 16, 2014 66 83 80 Febivary 19, 2014 42 83 85 February 20, 2014 54 95 95 March 14, 2014 53 48 95 March 26, 2014 68 100 95 March 30, 2014 Heavy Rain N/A NIA Apnl 1, 2014 58 100 95 Table 1: 2013 — 2014 Street Plowing Service Objectives Columns I and II represent the 2 service objectives for each street priority listed in the Winter Management Plan. The primary Ser%ice Objectives were met 94% of the time and the secondary Service Objectives were met 93% of the time. Equipment availability along with the SSI are critical factors to achieving Service Objectives. For street plowing, the secondary objectives information is included right up until the next storm started. In ten situations, the Objectives may not be measured accurately since another storm event started before the Objective could be achieved. DECEMBER 2014 SAINT JOHN ... A LIV49LE WINTER CITY PAGE A -3 (P APPENDIX "A" SAINT 104ilV 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS There were 21 recordable storms with 3 heavy rain events followed by dropping temperatures creating icy conditions. The average Storm Severity Index (SSI) in 2013 -14 was 41. The difference between this winter and other winters was the frequency of storms and succession of storms where in 2010 -11 there were more high SSI storms but they were further apart giving time to push snow back, remove snow and clean up streets to an acceptable level in preparation for the next storm. Year 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Average SSI 433 38 39 41 77 Table 2: Storm Severity Index - 5 Year History In addition to the severity of conditions, the Winter Parking Ban contributed to reducing the opportunity for incidents with parked vehicles during snow clearing operations. Snow plow Operators and Supervisors expressed how well streets could be maintained when there were no parked vehicles to hamper operations. The number of insurance claims since 2009 between January 1 and May 20 each winter are outlined in Table 3 below; Year 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 Number of claims 123 58 '73 30 77 Cost $) of claims $32.482 %-7,202 $12,512 $4,944 $10.764 Table 3: Street Plowing Insurance claims - 5 Year History The 5 year average to March 2014 is 72 claims at a cost of $13,581. By decreasing the number of times a unit is required to return to complete street plowing operations (greater efficiency) significantly lowers overtime costs, reduces wear and tear on equipment, increases the ability to schedule personnel effectively and improves the quality of plowing. In 2014, Saint John Transit has made no adjustments to their major and minor bus routes that will impact the current route plowing priority structure. An Industrial Park customer submitted a request to upgrade street plowing priorities from the existing Priority 3 during this winter. This request is not consistent with the priority structure outlined within the Winter Management Plan and is denied. DECEMBER 2014 SAINT JOHN ... A LIVEJAOLE WINTER CrrY PAGE A-4 APPENDIX "A" 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SMNT IOHN Some citizens who work for Emergency Management Services or at the hospital contacted. the City requesting that their streets be assigned a higher priority based on their professions and requirement to report to work in a timely manner. During a storm, the City advises all citizens to drive according to the conditions and do not travel on the roads unless absolutely necessary. Citizens are reminded that the Service Objectives for Priority 1 to 4 streets do not start until after the storm ends. Secoudin Drive will be assigned as Priority 4 from Priority 3 since it has not been a bus route since 2009. A request was received for Hanover Street for the City to post temporary `no parking' signs so plows can push snow back to the curb on this Priority 4 street since 200 people work in this area and have nowhere else to park but on the street. This request can be accommodated and this will be a coordinated approach when required. A section of Spruce Avenue from Bayside Drive to First Street East was stopped up and closed in 2014 that will not be plowed. The Department of Transportation and Infrastructure (DTI) requested that City extend plowing from the end of Old Black River Road at Mispec Stream (City Limits) to the entrance to Ball's Lake. The City has agreed and is compensated accordingly by DTI for summer and winter maintenance within the Municipal Kilometrage Agreement. DTI also requested that the City plow to the very end of Cottage Road so they can access their communications tower. Cottage Road was previously plowed to the last house on the street. Proud Road currently has no homeowners living on it and requires reconstruction. The property owner along Proud Road is supportive of stopping up and closing this road to prevent illegal dumping and the City supports this request. For this reason, the City will not be plowing Proud Road this winter. Many citizens expressed concerns about the size of windrows that were being placed across the end of their driveways last winter and requested the City to remove them or minimize the impact of them. During plowing operations, it is neither practical nor efficient to make concerted efforts to remove or minimize the size of windrows although all efforts are undertaken to prevent as much undue hardship as possible. In certain situations where large chunks of ice have been deposited at the end of a driveway, resources have been deployed to assist with removal. DECEMBER 2014 SAINT JOHN ... A LIV 51LE WINTER CITY PAGE A -5 APPENDIX "A" �' SAINT JOHN 2014-2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS During the Core Service Review, the external consultant identified that the City of Saint John provides a gold level of service with respect to the snow plowing response which has been as soon as the snow flies. Many other municipalities in North America do not deploy a single plow until 8cm of snow is on the road and some do not plow subdivision and side roads at all. With respect to the Service Objectives outlined in the WMP for the level of service after the storm ends , the City was assigned a silver standard which is consistent with the rest of the country. During a major storm, the City advises citizens to drive according to the conditions and to stay off the roads unless absolutely necessary. Because of the diverse and dynamic weather patterns in different areas of Saint John and where the City is spread out over a large geographical area, there are 10 plow response triggers outlined in the WMP. Often times, EMS personnel contact the 24 -hour Customer Service line to indicate that some areas of the City are slippery (Foster Thurston Drive is always the first call.) and we respond immediately with the what is thought to be the required resources. This is often more resources than required. At times, the response triggers have not been met and it is necessary to ensure that resources are utilized effectively to ensure public safety as our foremost priority. It is necessary that the 10 plow response triggers be managed prior to resources being deployed, especially where there are no regularly scheduled plow crews between 5:30 pm and 8:30 pm Sunday to Friday and Saturday between 5:30 pm and Sunday at 7:00 am. Ten storm categories, with associated response, are outlined below: 1. Snowfall < 8 centimetres; ambient temperature from -2 °C to above 0 °C; light winds; spreaders only, no full street plowing necessary 2. Freezing moisture on roads or frost coming out, with no accumulation; spreaders only, no plowing 3. Snowfall 8 < 16 centimetres; ambient temperature > -4 °C; spreaders and full plowing necessary 4. Freezing rain and /or ice pellets < 2 centimetres, mild temperatures; spreaders only, no plowing S. Snowfall 16 < 32 centimetres, ambient temperature -6 °C < 0 °C; spreaders and full plowing necessary 6. Snow, freezing rain and /or ice pellets > 2 centimetres; spreaders and full plowing to scrape inventory of streets 7. Snowfall 16 < 32 centimetres, with heavy winds, ambient temperature -6 °C < 0 °C; spreaders and full plowing necessary 8. Snowfall > 32 centimetres, ambient temperatures -6 °C < 0 °C; spreaders and full plowing necessary DECEMBER 2014 SAINT JOHN ... A LIVEAA LE WINTER CITY PAGE A -6 l SAINT IOHN APPENDIX "A" 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS 9. Snowfall > 32 centimetres, with heavy winds, ambient temperatures -6 °C < 0 °C; spreaders and full plowing necessary 10. Snowfall > 20 centimetres, followed by freezing rain, then rain, then falling temperatures, ambient temperatures -12 °C or below to +2 °C and above; spreaders and full plowing necessary Part 4: Winter Sidewalks The purpose of sidewalk plowing is to maintain safe pedestrian access and usability of designated sidewalks throughout the winter season. The City's sidewalks are organized into 14 winter plow routes for servicing. Operators followed the structure of priorities for all City sidewalks as detailed within the Plan. The City of Saint John currently services approximately 240.69 kilometres or 60.9% of the City's sidewalk inventory. The % of kms serviced to the service level objective @ storm severity index was: % kms Ser,,aced to Objective Date SSI I H Decembei 1512013 tit '5 Nekt storm started December 18.2013 42 50 Next storm started December 22, 2013 25 Next storm started Next storm started December 25, 2013 35 Next storm started Next storm started December 26. 2013 28 Next storm started Next storm started December 29,'013 33 50 Next storm started January 3, 2014 35 Next storm started Next storrp started. January 6, 2014 12 (rain then low temp) N,; A N/A January 11, 2014 21 (ram then lo-.,v temp) WA N; A January 14, 2014 Heavy Ram VA N,.A January 22, 2014 45 100 100 January 25, 2014 Ram then low temp Next Storm started Next storm started January 29, 2014 20 100 100 February- 5; 2014 27 100 100 February 16, 2014 66 40 Next storm started February 19, 2014 42 Next storm started Next storm started February 20, 2014 54 25 25 March 14, 2014 53 75 20* freeze /thaw March 26. 2014 68 40 70 March 301, 2014 Heavy Rain N /A N/A April 1., 2014 58 80 85 Table 4: 2013 - 2014 Sidewalk Plowing Service Objectives DECEMBER 2014 SAINT JOHN ... A LIV 5 ABLE WINTER CITY PAGE A -7 APPENDIX "A" SALNT CJsiN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Columns I and II represent the 2 service objectives for each street priority listed in the Winter Management Plan. The primary Service Objectives were met 67% of the time and the secondary Service Objectives were met 92% of the time. Reasons for not meeting the Service Objectives include the frequency and severity of storms, the amount of rain events with a sudden drop in temperature, the number of freeze /thaw cycles and additional snow being deposited on sidewalks from street plowing before and after the sidewalks were plowed. In January 2014, a citizen fell and was injured on the foot path between the Coast Guard Building and Loyalist Plaza. The City does not plow sidewalks in this area as outlined in the Winter Management Plan and citizens are instructed to walk to Water Street to access Market Square. The Saint John Parking Commission did undertake to provide service to this foot path for the remainder of the winter and has plans to maintain this winter. The City continues to coordinate efforts and planning to improve performance of street plows being used to `wing' sidewalks to assist the sidewalk plowing efforts to meet the Service Objectives. Issues still arise where the sidewalk plows will have finished plowing a sidewalk and the street plow with the wing will deposit snow and ice on the sidewalks requiring more removal by the sidewalk plow or the street plow has placed a large amount of snow onto the sidewalk where the sidewalk plow requires a snowblower attachment to remove at a much slower pace than the sidewalk plow attachment. This remains an ongoing issue that solutions are being worked on in an effort towards continuous improvement. Fourteen requests from the public to service additional sidewalks (of the 39.1% not serviced) were received during the winter of 2013 -2014. An internal review recommends changes based on new conditions such as the new Parking Garage near Peel Plaza. If any sidewalk services are increased as a result of a valid request, a corresponding length of existing serviced sidewalks must be reduced in an effort to achieve the service objectives. In 2014, 1040 metres of sidewalk servicing be added while removing 780 metres of sidewalk for a net increase of 260 metres. This amounts to a 0.1% increase in inventory requiring winter sidewalk snow and ice removal. The Winter Management Plan suggested that there were adequate resources to service 60% of the inventory however, since 2009 the inventory has crept up to 60.9% that negatively impacts the ability for the Service Objectives to be met on a more consistent basis. Recommending sidewalks to no longer service, even with adding other sidewalks to be serviced in their place, was not an easy task. Staff re- affirmed criteria used in recommending which citizen - requested sidewalks should be added to the service list, which requests should not be implemented, and the sidewalks that should be removed from DECEMBER 2014 SAINT JOHN ... A LIVEJARLE WINTER CITY PAGE A -8 @- APPENDIX "A" U +--ITT "-O-'-IN 14 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS -O-'-IN IN the list to account for the added inventory. The following criteria were used to recommend which sidewalks should be serviced: • Higher pedestrian volumes are anticipated, triggered by presence of retail areas or Saint John Transit routes • Continuity of a pedestrian system is maintained • Sun exposure aids in melting of snow and ice • Efficiency of servicing by the sidewalk plowing equipment • Higher vehicle volumes or speeds The following table describes the evaluation of each citizen request against these criteria, including recommendations of sidewalks to be serviced starting in the 2014 -2015 season and those requests that are recommended to be denied. Sidewalk Length of Staff Rationale for Priority NVF /JO Requested to Requested Recommendation Recommendation be Serviced Sidewalk McDonald - Partial Approval Decision is to clear - 106454/1 Street bus stops on this street only. Not a lot of pedestrian traffic on rest of sidewalk. Spar Cove 210 in - Extends continuous 3 None, Road from sere ice of sidewalk internal Belleview reN iew Avenue to 75 Spar Cove Road Champlain - - Matches priority for 1 None, Drive from rest of street internal York to Loch rei-iew Lomond (increase priority only) Cliff Street - - Changed from a 4 None. (decrease priority 2 to 4 as there internal priority only) is no longer a school review Sewell Street - - Changed from a 3 None, (increase priority 4 to 3 with internal priority only) opening of Parking review Garage and proximity to Harbour Station Odd side of 70 m - Access to school, is 2 None, Black Street I crosswalk at internal DECEMBER 2014 SAINT JOHN ... A LIVEJA5LE WINTER CITY PAGE A -9 (P APPENDIX "A" 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS r� 'DP -NT' ;OLihl ._NT Sidewalk Length of Staff Rationale for Priority WF /10 Requested to Requested Recommendation Recommendation be Sern-iced Sidewalk from Donaldson to Donaldson review* Darnel Odd side of 40 in - Access to school via 2 None, Daniel from Black and crosswalk internal Black to at Donaldson reN iew school Odd side of 140 in - New sidewalk at 3 None, Somerset Frmk Street creates internal Street from continuous service review Frink Street to from already serviced Wellesley sidewalk on odd side Avenue of Somerset to Wellesley Even side of 50 m - Creates link between 4 None, Cranston Cranston and internal Avenue from Somerset re,,iew Somerset to First Odd side of 60 in - Switch from even to 3 1V one, Dever Road odd side of Dever internal from Church makes use of a new review Avenue to section of sidewalk Greenhead that prevents the need Road to cross wide intersection at MCKlel Street Even side of street being removed from ser%ice Odd side of 4"0 in - Switch from even 4 None, Greenhead side to odd side internal Road from makes sense as review Dever to sidewalk on odd side Milford lines up with crosswalk on Dever and is further from road and therefoie less likely to be DECEMBER 2014 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -10 M. ) APPENDIX "A" SPi!IvT 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS ;OriN Sidewalk Length of Staff Rationale for PrioritS WF /JO Requested to Requested Recommendation Recommendation be Serviced Sidewalk plowed in with snow from street plowing. Even side of street being removed from sen ice. E,. en side of - - Change from a 3 None, City Line pnonty 2 to a priority internal from St. John to Tower 3 as chool on City Line is closed. review Street (decrease priority only) SUBTOTAL: 1040 m Woodward - Deny Currently is a Priority 3 107476/1 Avenue 3 and meets criteria (request to of a Priority 3 increase priori Path - Deny Sidewalk on Sand - 106415/1 connecting Core Road is already Honeysuckle serviced that would to Allingham provide access out of Honeysuckle subdivision Ellerdale, - Deny Sidewalk on odd side - 106395/1 even side of street already serviced and this sidewalk extends continuous length of street Hemlock - Deny There is no sidewalk - 106039/1 Street constructed on this street. Fowler Drive - Deny Sidewalks on - 105950/1 surrounding streets in neighbourhood are also not cleared as this is a low traffic volume area. Dresden - Deny Low traffic volume - 104626/1 Avenue street. Sidewalks on DECEMBER 2014 SAINT,JOHN ... A LIVEABLE WINTER CITY PAGE A -11 57 @.I SAINT ;d_iN APPENDIX "A" 2014 -201$ WINTER MANAGEMENT PLAN DETAILED ANALYSIS SideNv alk Length of Staff Rationale for Priority WF /JO Requested to Requested Recommendation Recommendation be Serviced Sidewalk surrounding and busier Golden Grove, Parkhill and Wildwood are already serviced. Even side of - Deny Odd side with school - 104452/1 Daniel on that side is already Avenue from serviced. Millidge to Bedell Mount - Deny Currently is a Priority - 104341/1 Pleasant 3 and meets criteria Avenue East of a Priority 3 near Causeway (request to increase priority) Broadview - Deny Busier connecting - 104129/1 Avenue streets already serviced Alward Street - Deny Many surrounding 104112/1 streets in neighbourhood such as Ray, Woodward, Donaldson and Black are already serviced Somerset Park - Deny Somerset Park is not 103520/1 and Forbes a public street. Drive Forbes Drive is a low volume street. Ridge Row - Deny Currently is a Priority 104437/1 (request to 2 and meets criteria increase of a Priority 2 as there priority) is a school on this street. Chesley Drive - Deny Currently is a Priority 114077/1 DECEMBER 2014 SAINT JOHN ... A LIVEJABBLE WINTER CITY PAGE A -12 SAINT ;OHN APPENDIX "A" 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Sidewalk Length of Staff Rationale for Priorit. - WF!JO Requested to Requested Recommendation Recommendation Serviced List Sidewalk be Serviced Sidewalk Even side of St. 20 ni - (request to i James Street 3 and meets criteria increase from Pitt Street of a Priority 3 riorit Street Sidewalks to be Length Rationale for Remosved from of Recommendation Serviced List Sidewalk Even side of St. 20 ni - Dead end of street i James Street from Pitt Street to 264 St. James Street Even side of 170 m - Stairs at end of stmt taken S pin Street out of service. Lven side of 60 m - Stairs at Victoria end prevent I Cunard Street access to sidewalk on Victoria ftom Metcalf to with sidewalk plow. Odd side ; Victoria already serviced. Even side of 60 m - Switch from even side to odd 3 Dever Road side of Dever makes use of a from Church new section of sidewalk that Avenue to prevents the need to cross Greenhead Road I wide intersection at McKiel Street. Even side of 470 m - i Switch from even side to odd 4 Greenhead Road. side makes sense as sidewalk from Dever to on odd side lines up with Milford crosswalk on Dever and is further from road and ' therefore less likely to he plowed in with snow ti-om street plowing. Even side of street being removed from service. SUBTOTAL: 780 m DECEMBER 2014 SAINT JOHN ... A Uv 5BBLE WINTER CITY PAGE A -].3 APPENDIX "A" 10-H14 St�10-H14 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Sidewalk trip and fall claims are common in the winter due to icy conditions. It is common for daily thaw / freeze cycles to create icy conditions on sidewalks that can have negative impacts for pedestrians. The City is responsible to meet the Service Objectives but also be as diligent as possible utilizing existing resources. Table 5 outlines the 5 year sidewalk insurance claim history; Year 2009 -10 2010 -11 2011 -12 2012 -13 1 2013 -14 # of trip and fall claims 9 10 13 15 24 Cost of insurance claims $1,400 $15,700 $86.534 $28,782 $38,200 Table 5. Sidewalk Insurance claims - 5 Year history The 5 year average is 14 claims at a cost of $34,123. Part 5: Snow and lee Removal A review of the City of Saint John Contingency Plan for an Overnight Parking Ban in the South Central Peninsula was completed on November 10, 2014. This Contingency Plan is an additional resource to the Winter Management Plan. Snow removal operations are necessary to improve sight lines at intersections and allow for enhanced winter traffic and pedestrian passage on more urban narrow streets in the South Central Peninsula, Lower West side and Old North End. Each subsequent snowfall will lead to narrowing of streets due to the volume of snow accumulating near the curb from street plowing operations. The snow is `pushed back' as far as it can go after each storm ends to make room for the next snow event. Snow removal operations information is presented as follows: Year 2009 -10 2010 -11 2011 -12 2012 43 2013 -14 Total snowfall cm) 151.9 232.3 1625 157.1 246.1 Number of loads 3695 4845 0 1342 3675 Cost $ .' load $55,49 x75.50 $0.00 $65.08 $50.15 Table 6. Snow Removal Cost Analysis - 5 Year History The cost/load in 2013 -14 was lower because City trucks have been utilized more than contractor trucks to haul snow than in the past. More snow had to be removed from East and West Saint John than in previous years and these operations are much closer to the snow disposal facilities than the South Central Peninsula resulting in fuel and travel time savings. DECEMBER 2014 SAINT JOHN ... A LIV 60LE WINTER CITY PAGE A -14 APPENDIX "A" s 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS �lz• ;o_z�a There were 5 snow bans called and major snow removal operations for days leading up to and afterwards. In general, there are three major issues that are an impediment to greater efficiencies. • First, the type of snow in some situations can be very wet and heavy making it more difficult for snow blowers to remove. This type of snow plugs up blower chutes resulting in manual labour and time to remove. In this situation, snow removal operations take longer to complete requiring additional resources increasing the cost / load. • Second, blower equipment availability can be an issue related to mechanical issues, some of which can be related to the wet, heavy snow. When the blower equipment is unavailable, much slower equipment such as loaders are utilized. With using loaders, more operator or contractor labour is required and productivity is cut by nearly 50 %. Two new loader blowers were purchased in 2014 with a total inventory of 4 loader blowers. A Snow Removal Supply Contract was established in 2014 in the event that loader blowers are not available or additional snow removal is required that exceeds the City's resources. • Third, the location of the Snow Disposal Facility (Snow Dump) is far from ideal. A round trip from the South Central Peninsula to the current location on Bayside Drive is approximately 12kms with an ideal round trip time of 30 minutes for travel and dumping. This time increases significantly for West Side operations. During snow removal activities, there was a concern that the snow removal priority list was not being followed since some streets that were a lower priority than Charles Street were having snow removed. A review of the priority list was undertaken and will be followed where it makes the most practical sense. A citizen questioned why the City removes snow using trucks on Allison Road, Mount Pleasant Road, Arrow Walk Road and Burpee Avenue while we are free blowing in Eastwood Park on lawns. When the City rents trucks to remove snow, they are often utilized for the entire shift between IIpm and Tarn. A review has been undertaken to ensure that free blowing is completed at all times where possible and trucks are only utilized where required through enhanced planning. Many residents that question the City's authorit} to free blow snow onto their front lawn are not aware that the City often owns the land where their lawn is located. The wooden stairs at Burpee Avenue joining Spring Street have been removed as part of a larger infrastructure project and have not been replaced due to low pedestrian volumes. A recommendation is being made that the wooden stairs located near Market Place be closed DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE A -15 @- APPENDIX "A" SAINT )OHN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS in the winter due to an inability to remove snow and ice in a timely manner as they are the lowest priority and to remove a safety hazard. The former Lantic Sugar Refinery site has been identified as an ideal location to transport snow that is removed from the South Central Peninsula. In 2014, a portion of this site where the former employee parking lot is located, perimeter and snow fencing will be installed, internal fencing and a utility pole removed and environmental sediment control fencing put in place to increase the efficiency of this operations that is expected to reduce costs associated with truck rentals and fuel compared to the existing location on Bayside Drive. Last winter, it cost $98,627 to remove snow from the South Central Peninsula alone. By having this new site to dispose of snow, it is expected that the City would rent half as many trucks to haul and dispose of snow at this new site reducing travel time and fuel. Based on the cost of site preparation ($21,000) and the cost for snow removal last winter, the Payback Period is estimated to be 2.5 months since the disposal site is operated for 6 months per year. Part 6: Salt Management During the 2012 -2013 winter season, approximately 9,000 metric tonnes of salt and 3,500 metric tonnes of abrasive sand for the salt/sand mixture were utilized with an inventory of approximately 4,000 metric tonnes of salt and 500 metric tonnes of abrasive sand available for the 2013 -2014 winter season. The total storage capacity for salt is 14,000 tonnes and salt /sand mix is 7,500 tonnes. The McAllister Drive facility is at full capacity with 5,000 metric tonnes of salt and 7,000 of 9,000 metric tonnes of salt is stored at the Bay Street facility prior to the upcoming winter season. Y ear 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 Salt used tonnes) 12.506 14,909 12,000 9,000 19,500 Post season Salt Inventory 4,000 500 2,000 4,000 1,500 Salt Cost (S ) $1,118,587 5987,290 $814,588 $622,732 $1,502,000 Sand used (tonnes) 2.000 4,500 4,1)00 3.500 10,100 Post season Sand Inventory 5,000 25500 t4700-0 500 500 Table 7. Salt and sand use - 5 Year History Salt is a commodity where prices fluctuate in any given year. Due to the high cost of salt in recent years resulting from high usage; and concern for the environment and private wells, a strategy was developed and implemented to reduce salt usage by applying a salt/sand mixture in the rural areas of Saint John; areas that do not generally require intensive street sweeping or storm sewer catch basin cleaning services in the spring. Two automated brine making systems have been procured and installed at the McAllister Drive and Bay Street facilities. 14 of 17 spreader units are currently capable of storing DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PACE A -16 62 (P APPENDIX "A" Io SAINT WINTER MANAGEMENT PLAN DETAILED ANALYSIS brine to pre -wet the rock salt to activate it prior to application to the road surface with plans in place to install brine tanks on the remaining 5 units by early 2015. As older equipment is replaced, new equipment will have pre- wetting capabilities installed prior to delivery. Liquid brine has been proven to prevent snow and ice accumulation, achieve bare roads faster, keep salt(sand on the road reducing bounce and scatter to reduce rock salt costs by 20% to 30 %. Liquid brine can prevent snow from accumulating on roads for longer periods of time thereby reducing the need for continued salt application and overtime costs. Liquid brine can also be applied at lower temperatures than rock salt resulting in better road conditions and less sand to remove from roads in the spring. Part 7: Maintaining Street Right of Way The purpose of this section is to ensure availability of the right -of -way for safe and efficient movement of pedestrians and vehicles. Policies and By -law provisions for traffic, on -street parking and street or sidewalk obstructions are designed to enhance the effectiveness of the service delivery and to help control service costs. The 30 month moratorium on requests for additional on- street parking in the winter has expired. The investigation and warrant process is very time consuming for the traffic Engineer. There are currently 52 outstanding service requests to add or remove exemptions to the Winter Street Parking Restrictions. Current resources allow for five to seven requests to be investigated and a recommendation made to dismiss the request without warrant or submit an amendment to the Traffic By -law to permit the exemption. Any additional exemptions to the Winter Street Parking Restrictions compromises efficiency and effectiveness of snow operations, benefits only a few residents and increases costs for all taxpayers. The Saint John Parking Commission added a new on -line parking space matching service in 2011 that assists in connecting property owners with off street parking needs to those with off street parking availability. This new initiative can be accessed at www.shareyourride.ca. No citizens participated in this program in 2013 - 2014. The Parking Commission is expected to increase communication about this program and update the web site to enhance the user experience. Part S: Equipment Resources and Facilities The current location of the Snow Collection and Disposal Facility on Bayside Drive is not ideal as it is located within an environmentally sensitive wetland. City personnel will continue to address and mitigate environmental concerns regarding leachate quality, through environmental controls such as silt fencing, hay bales and land grading, and refuse on the ground once the snow melts. In 2014, the former Lantic Sugar Refinery site will be DECEMBER 2014 SAINTIOHN ... A LIVEABLE WINTER CITY PAGE A -17 APPENDIX "A" 6 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAINT IOH.N] established as a new snow disposal facility that will increase the efficiency and effectiveness of snow removal operations in the South Central Peninsula and for the Saint John Parking Commission parking lots. The City works cooperatively with a local contractor to dispose of snow in a West Side location. Equipment availability prior to and during a storm event has no margin for error since there is no equipment redundancy. The Transportation and Environment Service works very closely with the Materials & Fleet Management Department to ensure a reliable fleet. Post winter season inspections have been completed for all snow clearing and removal equipment in May 2014 and repairs are scheduled in such a manner that this equipment is fully operational prior to November 2014. By completing these repairs in a coordinated manner, it reduces the opportunity for the frequency and severity of equipment failure making emergency repairs during storm events more manageable. Proper storage of equipment such as large snow blowers is important to preserve the integrity of fuel and hydraulic lines, bearings and seals that require costly annual replacement when left outside during the summer months. An Agreement has been made with SJ Transit to arrange for year round storage space. Based on available resources, 2 snow plow routes; Plow Route 30: South Bay and Plow Route 31: Morna were successfully contracted. Plow Routes 3 and 19 are serviced by one unit and Plow Route 18 has the longest run at 44.1kms. Part 9: Winter Drainage Prior to November 2010, a number of major drainage points were identified by using paint on the middle of the road with an arrow pointing towards a catch basin and / or a mark on the curb located above the catch basin. This activity is ongoing each year. A record of weekly drainage inspections shows that 156 of 1769 (8.8 %) of the storm system catch basins inspected on a weekly basis were cleared of debris, snow or ice. There was one winter drainage issue identified in the 2013 - 2014 winter season that lead to ice accumulation on roadways. There are currently issues are in various stages of resolve, from investigation, survey completed, plan completed, design and ready for construction (none) and completion of work. Recognizing that there are resources to resolve 4 to 5 local drainage projects each year, there remain 38 outstanding winter drainage issues still requiring resolution from previous years. Some work can be done relatively easily while other larger projects are included in the Transportation and Environment Service General Fund Capital Program. Other local drainage projects DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE A -18 64 r!!" APPENDIX "A" SAINT )OHN 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS completed in 2014 that will impact winter drainage include Farry Cove Lane, 180 Daniel Ave., Drury Cove Road, Anthony's Cove Road cross culvert, 21 Maria Crescent, Essex St West, Culvert at Lancaster Lagoon Removal and 55 Atkins Road. Part 10: Winter Asphalt Maintenance The purpose of Winter Asphalt Maintenance is to provide emergency repair of street defects and potholes to improve roadway safety and winter driveability. In 2010, Saint John Water became responsible for temporary repairs to utility service cuts. Year 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 Tech -Mix used (tonnes) '1633 140.9 160.0 850 70.0 Cost %) $40,811 $221,290 $23,161 $12,646 $10.025 Potholes repalied 700 550 1300 475 1140 Post winter inventory (tonnes) 0 0 1 4 1 0 0 Table 8. Winter Asphalt Maintenance 5 Year History In 2013, a 4 tonne diesel asphalt recycler was procured and blocks of virgin asphalt have been stored for winter use. This unit will increase productivity since it has an automatic timer to ensure the asphalt is hot when personnel report to work instead of heating it in the field. This unit also facilitates a more permanent pothole repair due to the use of hot asphalt, reducing the number of return trips to fill the same pothole(s). Another efficiency is the 4 ton hopper which reduces the number of return trips to the depot for more asphalt. The new recycler is also safer than the old propane based open flame units which the City still employs one as a back -up unit. In 2013 -2014, this unit will also be capable of temporarily reinstating SJ Water watermain break cuts, instead of using gravel fill, until more permanent repairs can be made in the spring. In 2011, A Preventative Maintenance Program was developed to identify roadway structures (catch basins and manholes) that require repairs prior to the next winter season to minimize plow equipment damage. Due to the high demand for the asphalt roadwork this season, there has been little opportunity to place asphalt around raised structures and this activity will continue into the winter for those structres that pose the highest risk for damage to plows. Please refer to Table 9 for historical information. Year 2011 2012 2013 2014 2015 Resurfacing and Localized Mtee 37 36 85 62 Capital Budget 27 2 10 4 Tem oral • Repairs 120 90 50 0 Total Repairs Completed 184 128 145 66 Require Repairs 433 305 160 94 Table 9: Roadway Structure PM Program 5 Year History DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE A -19 65 APPENDIX "A" 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS SAINT JOHN Part 11: Responsibilities and Reporting Reporting mechanisms have been developed to address the deliverables of the Winter Management Plan that include more detailed shift reports, Standard Operating Procedures, route completion tracking forms for street and sidewalk plowing, and snow removal activities. Many of the benchmark performance (5 year history) items contained within this report have been added since 2009 and it is expected that performance measurement will continue to be developed to ensure winter operations are being managed in a cost effective manner. Brine will be used for pre - wetting salt, activating it prior to application onto the street surface. This new initiative will be monitored and compared to the previous methods of salt application to determine its overall effectiveness and cost savings. Once this method has been determined to be as effective as possible, steps will be taken to begin the process of anti -icing where liquid brine is applied to a street surface the day prior to a storm under certain conditions. Part 12: Training and Plan Administration An information and training session was held with all Transportation and Environment Service Managers and Foremen responsible for activities within the Winter Management Plan in November 2014. During this session, changes to the hinter Management Plan and planning for the upcoming winter season were discussed. Seven junior personnel received the formal winter course and tandem operation training in 2014. A number of junior personnel also received on the job peer training (OJT) by operating equipment under the supervision of experienced equipment operators. The current Transportation and Environment Service workforce has 28 %, down from 37.5% in 2013, of personnel with less than 5 years of experience leading to a steep learning curve and experience deficit. Because of this deficit, it may be necessary to provide real time training using experienced operators in the plow truck with junior employees during and after a storm that will result in service delays and potentially an inability to meet the primary Service Objectives for a period of time as experience is gained. It has been recognized during the Core Service Review process that Saint John provides a Gold standard for deployment of plows when a storm begins and the Service Objectives and standards are similar to other municipalities. There are 10 deployment triggers. Management of these triggers considering the varying degrees and types of winter weather in Saint John can be improved with ongoing communication, training and oversight in the field. The barrier to achieving successful management of these triggers lies with the high public expectations based on current levels of service of a more proactive response. DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE A -20 66 C-7 APPENDIX "A„ 2014 -2015 WINTER MANAGEMENT PLAN DETAILED ANALYSIS Emergency Management Services (EMS) often acts as a trigger when it is perceived that road conditions are not satisfactory to their ability to safely deliver emergency services despite having documented deployment triggers in place. EMS and the PSCC will be reminded of these deployment triggers and increased communication between the Duty Manager, 24 Hour Customer Service Team and EMS will occur as required. A Post winter season debriefing session was held in May 2014 to discuss the benefits and opportunities for improvement for each Part of the Winter Management Plan. The following are items discussed during this meeting that are not already included in this report; • A requirement for a high level of planning and execution was evident during this challenging winter and, considering the frequency and severity of storms, was very well done. • There is a requirement to ensure that any utility poles that have been impacted by snow plows be immediately reported. There were poles that required replacement in 2014 that may have been eligible to be paid through 3rd party insurance. • Contractor plows have negatively impacted sight lines at the end of Buckley Road that must be managed with appropriate oversight and direction. • It is recommended that SJ Energy, Rogers and Bell mark their infrastructure within the City Right Of Way such that they are not impacted by the plow wing. • A discussion was had with a property owner on Cobourg Street whose contractor was pushing snow from the parking lot into the street Right Of Way requiring the City to remove it with success. • There were 60% of the days between December 2013 and March 2014 where the temperatures were below -10 degrees Celsius where sand had to be used since salt is less effective at this temperature. This higher use of sand negatively impacted the street sweeping operations in the spring and summer. • The Core Service Review document was distributed to all Managers and Foremen for information showing the historical ability to meet the Service Objectives as outlined indicating that the work shift structure is designed to ensure success in meeting those Service Objectives. Management has a very good understanding of the budget and Service Objective impacts of removing a piece(s) of equipment. • The ROADEO initiative continues to not receive any uptake with operators. DECEMBER 2014 SAINTJOHN ... A LIVEABLE WINTER CITY PACE A -21 67 APPENDIX "B" SAINT JOHN COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2014 Event Date: Parking Ban — December 1, 2014 to March 31, 2015. Prepared for: Transportation and Environment Services Background: The Winter Management Plan for Streets and Sidewalks seeks to keep the community functional through the months of winter; to coordinate preparations, organize resources and guide operational protocols for servicing the network of public streets and sidewalks under widely varying conditions. Its activities are vital to quality of life, commerce, and, most importantly, safety of the public. It is necessary for vehicles to remain off the streets during the winter parking ban period to allow for more efficient and effective snow clearing and removal operations, especially during more difficult winter seasons with higher severity storm events. The Plan contains seven guiding principles: 1. Public safety first ... public safety is always foremost 2. Manage the Plan ... plan winter operations; manage to the Plan 3. Evaluate ... understand conditions when deploying resources 4. Entire storm ... manage winter conditions over days and weeks 5. Consistency ... strive to deliver expected service levels 6. Resources ... resource levels are set through budget allocations 7. Citizens ... property owners and others have obligations 70,000 citizens and other pedestrians, commuters and motorists Audiences: Public transit system and its users Emergency services — ambulance, fire, police Public institutions — schools, hospitals, university, colleges Neighbourhoods, community centres and arenas, transportation companies, utility agencies, commercial enterprises, schools, health care facilities and affiliate jurisdictions (NBDOT) Business groups Employees Politicians (Council, MLAs) DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -1 68 SAINT IU:IN APPENDIX "B" COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2014 DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -2 69 Snow Removal contractors Visitors to the City Media Key Restricting overnight parking makes it safer to remove snow, while Messages: minimizing risk of damage to parked vehicles. x City -wide parking restriction makes the roads safer by allowing roads to be cleared to the highest standard and makes the snow clearing and removal process much more efficient, appropriately using taxpayer dollars and eliminating the need for return ploughing operations and overtime. Scheduled parking bans (i.e., limiting the ban to a certain night of the week on a particular street) would be cost prohibitive due to daily signage requirements, the necessity to schedule crews and /or radio and television advertising. This could create conflict if another storm event occurs during a scheduled parking ban. I! In Saint John, complete push back and further snow removal can take place over a number of days after a storm ends depending on the severity of the storm event. In some cases, snow clearing and removal operations from one storm may not be completed when another storm event occurs. ► Winter Street Parking Restrictions are common in the majority of Municipalities across North America and vary in detail according to the needs of their community. DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -2 69 (P--� APPENDIX `aB" SENT ,rClK'V COMMUNICATIONS PLAN - WINTER MANAGEMENT PLAN 2014 Activities leading up to the Winter Parking Ban DECEMBER 2014 SAINT JOHN - A LIVABLE WINTER CITY PAGE B -3 70 Item Date Responsibility Report to Mayor and Nov 2014 Deputy Commissioner, Transportation Council and Environment News releases /advisories — Scheduled Communications Service reminder to residents with for insufficient off- street Nov 24 parking to make 2014 arrangements for the winter Reminder News December Communications Service release /advisories to be 12014 posted on the website, sent through email notification, Twitter and Facebook Signage installation Fall 2014 City crews Notices to residents in alternate street parking areas Signs also to be mounted on streets affected by alternate side parking rules News release and November Communications Service backgrounder for 24, 2014 media on parking bans Messaging of overall overnight parking restriction must be different than that of South Central Peninsula snow ban to prevent confusion DECEMBER 2014 SAINT JOHN - A LIVABLE WINTER CITY PAGE B -3 70 T APPENDIX "Bss JOHN PLAN - WINTER MANAGEMENT PLAN 2014 DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -4 71 Ads for packer sides November Communications Service (new) 2014 (week 4) Update bumper stickers on November Communications Service City vehicles 2014 (new) (week 4) Informational radio ads Will run Communications Service November (MBS, ABL and New Cap) week 4 and December week 1 Informational ads for TJ November Communications Service 29 and December 2 "Courtesy" parking tickets November Design and production: 2014 Communications Office Distribution: City Crews Winter Management Plan November Communications Service feature on homepage of 24, 2014 saintjohn.ca Information notices (flyer November Production: Saint John Parking similar to the ones sent 2014 Commission around last year with Distribution: City Crews updated information for the current version of the plan) for areas affected by alternate side parking (Schedule R) Kijiji ads for the vehicles November Communications Service section of the website will 2014 be purchased (week 4) Facebook advertising will November Communications Service be purchased as needed 2014 (week 4) Country 94 /The Wave November Communications Service website banners (link to 24, 2014 WMP section on saintjohn.ca DECEMBER 2014 SAINT JOHN ... A LIVEABLE WINTER CITY PAGE B -4 71 Planning P.O. Box 1971 506 658 -2800 Advisory Committee Saint John New Brunswick Canada E2L 4L To: Saint John Common Council From: Saint John Planning Advisory Committee Date: 2014 -12 -21 Re: Concerns regarding recent amendments to the Saint John Primary Development Area (PDA) City of Saint John As Council's advisor on urban planning matters within the city, and as a body whose membership is a representation of the overall community, the Planning Advisory Committee (PAC) wishes to advise Council of its concerns regarding Council's recent decision on 2014 -11- 24, associated with the development application at 18o8 Hickey Road, to make a significant amendment to the City's PDA. While this letter is not intended as a commentary on the merits of the proposed development itself or as a rebuke for reaching a decision counter to the PAC's recommendation on the matter, it must be understood that a modification of the PDA is considered a substantial change to the goals and direction of PlanSJ. By making such a change without detailed analysis and a comprehensive review of the Municipal Plan, Council has chosen to overlook several key policies and requirements that are clearly defined in P1anSJ. (See policies LU -4b on page 51, LU- 4d on page 52, LU -g on page 55, and 1 -7 and 1 -8 on page 246.) The effects of this decision go beyond the impacts that the Hickey Road development may have on existing infrastructure and on market demand within intensification areas (impacts that are, incidentally, not known to the PAC, Council or the developer due to the lack of any comprehensive analysis of the development needed to facilitate sound, evidence -based decisions). While the Community Planning Act allows Council to make decisions that are later found to be inconsistent with the Municipal Plan, the intent of the Act, in our opinion, is clearly not to enable Council to knowingly and willingly disregard the Municipal Plan; to do so would defeat the purpose of having a Plan. In the case of the Hickey Road application, by disregarding the requirements and the prescribed process for reviewing Plan amendments, Council has set a precedent that it can disregard the Plan as it chooses. This frees all future Councils to do the same. The creation of such a precedent should be considered a tragic failure of PlanSJ — a process that Council has publicly supported, both vocally and with substantial financial investment. The consequences of this 72 precedent will echo those failings of the previous Municipal Plan that PlanSJ was specifically designed to avoid. The PAC strongly urges Council to ensure that future decisions respect the community's will and aspirations as expressed through PlanSJ in order to avoid public disillusionment regarding the development approval process and all future community consultation efforts. It is important for this city's leadership and its residents to have a full understanding and intense appreciation of both the opportunities and the risks associated with all developments within the city, such as the Hickey Road application. PlanSJ, if followed, is designed to do just that with the best interest of the entire city in mind. If, at any point, Council is of the opinion that PlanSJ does not or cannot produce the desired results, or that it no longer reflects the community's wishes, the PAC recommends that a comprehensive review of the Municipal Plan be undertaken immediately in full consultation with the public. This will ensure that both Council and the citizens they serve continue to move forward in lockstep with the same vision for the future development of Saint John. 73