2014-02-17_Agenda Packet--Dossier de l'ordre du jourr.
City of Saint John
Common Council Meeting
AGENDA
Monday, February 17, 2014
6:00 pm
Council Chamber
Please use Chipman Hill entrance
S'il vous plait utiliser 1'entree Chipman Hill
Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le
bureau du greffier communal au 658 -2862.
Pages
1. Call to Order - Prayer
2. Approval of Minutes
2.1 Committee of the Whole Open to the Public Session February 3, 2014 2 - 3
2.2 Common Council Regular Session February 3, 2014 4 - 11
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Safe, Clean Drinking Water Project Amended Consulting Contract- 12-28
PricewaterhouseCoopers LLP (Recommendation in Report)
5.2 T. Vihvelin Letter Re Roundabout at Simms Corner (Recommendation: Refer to 29-29
City Manager)
5.3 Saint John Board of Police Commissioners - Police Commission Executives for 30-30
2014 (Recommendation: Receive for Information)
5.4 Cherry Brook Zoo Letter - Funding Request (Recommendation: Receive for 31 -31
Information)
5.5 Horizon Health Medical Staff Organization - Fluoridation (Recommendation: 32-32
Receive for Information)
6. Members Comments
1 Powered By; $ &1BE'
7
0
9
10
11
12
13
14
15
16
17
18
Proclamation
7.1 Freedom to Read Week - February 23 - March 1
33-34
Delegations / Presentations
8.1 Exhibition Park Association
35-40
Public Hearings
Consideration of By -laws
10.1 Third Reading Proposed Heritage Conservation Areas ByLaw Amendment -
41
-41
183 Duke Street West
Submissions by Council Members
11.1 Reschedule a Council Meeting (Mayor Norton)
42-42
Business Matters - Municipal Officers
12.1 Amendment to Traffic By -Law Bike Route- 40 km /h Zones
43-47
12.2 Capital Financing
48-50
12.3 Millidgeville Stormwater Detention Pond
51 -53
12.4 Trade and Convention Centre Wireless Network
54-55
12.5 Tender for the Supply of Desktop Computers and Laptops
56-59
Committee Reports
Consideration of Issues Separated from Consent Agenda
General Correspondence
15.1 Pathways - An International Women's Day Event
60-60
Supplemental Agenda
16.1 Proclamation: YMCA Strong Kids Month - February 15th to March 15th, 2014
61
-61
Committee of the Whole
17.1 2014 General Capital Budget
62-69
Adjournment
1
City of Saint John
Common Council Meeting
Monday February 17, 2014
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.2(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
4:00 p.m. 8t" Floor Boardroom City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Approval of Minutes 10.2(4)
1.3 Financial Matter 10.2(4)(c)
1.4 Legal Opinion 10.2(4)(f)
1.5 Events and Announcements (Mayor Norton)
1.6 Councillor Assignments (Mayor Norton)
1.7 2015 Funding Committment - Saint John Airport (Mayor Norton)
1.8 Suspension of Referrals (Deputy Rinehart)
1.9 Employment Matter 10.2(4)0)
1.10 Personal Information 10.2(4)(b)
1.11 Personal InformationI0.2(4)(b)
The City of Saint John
Seance du conseil communal
Le lundi 17 Wrier 2014
Comite plenier
1. Ouverture de la seance
Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez
contacter le bureau du greffier communal au 658 -2862.
Chacun des points suivants, en totalite ou en partie, peut faire Pobjet d'une discussion en prive en
vertu des dispositions prevues au paragraphe 10.2(4) de la Loi sur les municipalites. Le
conseil / comite prendra une ou des decisions a cet egard au cours de la seance publique
16 h — Salle de conference, 8e etage, hotel de ville
1.1 Approbation du proces- verbal — paragraphe 10.2(4)
1.2 Approbation du proces- verbal — paragraphe 10.2(4)
1.3 Question financiere — alinea 10.2(4)c)
1.4 Avis juridique — alinea 10.2(4)j)
1.5 Evenements et annonces (maire Norton)
1.6 Obligations des conseillers (maire Norton)
1.7 Engagement financier pour 2015 — Aeroport de Saint John (maire Norton)
1.8 Suspension des renvois (mairesse suppleante Rinehart)
1.9 Question relative a 1'emploi — alinea 10.2(4)j)
1.10 Renseignements personnels — alinea 10.2(4)b)
1.11 Renseignements personnels — alinea 10.2(4)b)
1.12 Comite des candidatures — alinea 10.2(4)b)
1.13 Question relative aux biens -fonds — alinea 10.2(4)d)
Seance ordinaire
1. Ouverture de la reunion, suivie de la priere
2. Approbation du proces- verbal
2.1 Seance du comite plenier ouverte au public tenue le 3 fevrier 2014
2.2 Seance ordinaire du conseil communal tenue le 3 fevrier 2014
3. Adoption de I'ordre du jour
4. Divulgations de conflits d'interets
5. Questions soumises a I'approbation du conseil
5.1 Contrat de consultation modifie dans le cadre du Programme sur la salubrite et
proprete de 1'eau potable — PricewaterhouseCoopers LLP (recommandation
figurant au rapport)
5.2 Lettre de T. Vihvelin concernant le rond -point au coin Simms
(recommandation : transmettre au directeur general)
5.3 Bureau des commissaires de la police de Saint John — Direction pour 2014
(recommandation : accepter a titre informatif)
5.4 Lettre du zoo Cherry Brook — Demande de financement
(recommandation : accepter a titre informatif)
5.5 Organisation du personnel medical au sein du Reseau de sante Horizon —
Fluoration (recommandation : accepter a titre informatif)
6. Commentaires presentes par les membres
7. Proclamation
7.1 Semaine de lecture en toute liberte du 23 fevrier au 1 er mars
8. Delegations et presentations
8.1 Exhibition Park Association
9. Audiences publiques
10. Etude des arretes municipaux
10.1 Troisieme lecture du projet de modification de I'Arrete concernant les sires de
conservation du patrimoine de Saint John — 183, rue Duke Ouest
11. Interventions des membres du conseil
11.1 Report d'une seance du conseil (maire Norton)
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Modification de I'Arret6 relatif a la circulation visant les itinbraires a vblo — Zones
ou la vitesse est limitbe a 40 km /h
12.2 Financement d'immobilisations
12.3 Bassin de retenue des eaux pluviales de Millidgeville
12.4 Rbseau sans fil du centre des congrbs
12.5 Soumission relative a la fourniture d'ordinateurs de bureau et d'ordinateurs
portables
13. Rapports deposes par les comites
14. Etude des sujets ecartes des questions soumises a I'approbation du conseil
15. Correspondance generale
15.1 Parcours — Activit6 marquant la Journbe internationale de la femme
16. Ordre du jour suppiementaire
16.1 Proclamation : Mois de la campagne YMCA Pour nos enfants — Du 15 fbvrier au
15 mars 2014
17. Comite plenier
17.1 Budget d'immobilisations du fonds d'administration de 2014
18. Levee de la seance
Committee of the Whole Open Session
February 3, 2014
Minutes of the Portion of the Committee of the Whole Meeting Open to the Public
Monday, February 3, 2014 at 4:00 p.m.
8t" Floor Boardroom, City Hall
Present: Mayor Mel Norton
Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe, MacKenzie, McAlary,
Merrithew, Norton, Reardon and Strowbridge
-and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of
Finance and Administrative Services; N. Jacobsen, Commissioner Strategic Services; J.
Hamilton, Commissioner Growth and Community Development; B. Edwards,
Commissioner Transportation and Environment Services; M. Hugenholtz, Deputy
Commissioner Parks and Public Spaces; J. Armstrong, Deputy Fire Chief; J. Taylor,
Common Clerk; K. Tibbits, Administrative Assistant
The Committee of the Whole meeting, convened in public earlier this date, proceeded to
deal with the following matters: 1.1 Process to Obtain RCMP Services; 1.2 Fluoridation
of Water - 2014 Operating Budget; 1.3 Labour Matter 10.2(4)0); 1.4 Financial Matter
10.2(4)(c); 1.5 Financial Matter 10.2(4)(c); and 1.6 Financial Matter 10.2(4)(c)
1. Meeting Called To Order
The Mayor called the Committee of the Whole meeting to order.
1.1 Process to Obtain RCMP Services
Referring to the submitted report, Mr. Woods advised that due to the fact the City is not eligible
to enter into a Municipal Police Services Agreement and the significant financial liability that
would arise with the Shared Risk Pension Plan, that staff are recommending no further action
be taken at this time with respect to obtaining RCMP services.
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the report entitled "Process to Obtain RCMP Services"
be received for information.
Question being taken, the motion was carried.
1.2 Fluoridation of Water - 2014 Operating Budget
Mr. Woods noted that when the operating budget for Saint John water was adopted, Council
was interested in addressing the issue of fluoridation in water through a public presentation
process. Mr. Woods asked for clarification on the scope of the presentations with respect to
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Committee of the Whole Open Session
February 3, 2014
having organizations such as the Dental Society, Medical Society and the School board and /or
the community at large to be included.
Discussion ensued with respect to the process and it was desirous to have an opinion from Ms.
Zoe Watson, Superintendent of Anglophone South School District, as to whether the school
district will make it mandatory to offer fluoride treatment to all elementary school students in the
district.
Mr. Woods confirmed that staff could contact Ms. Watson for an opinion and then follow up with
Council for further discussion on the process.
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that item 1.2 Fluoridation of Water — 2014 Operating
Budget be tabled pending further information from the City Manager.
Question being taken, the motion was carried.
2. Discussion of Confidential Matters
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that the public be excluded from the meeting for the duration of the
discussion on the following matters: 1.3 Labour Matter 10.2(4)0); 1.4 Financial Matter
10.2(4)(c); 1.5 Financial Matter 10.2(4)(c); and 1.6 Financial Matter 10.2(4)(c)
Question being taken, the motion was carried.
Record Pursuant to Section 10.2(4
The meeting of the Committee of the Whole of Common Council held on February 3, 2014 was
closed to the public pursuant to Section 10.2(4) of the Municipalities Act during the Committee's
discussion of the following matters: 1.3 Labour Matter 10.2(4)0); 1.4 Financial Matter 10.2(4)(c);
1.5 Financial Matter 10.2(4)(c); and 1.6 Financial Matter 10.2(4)(c)
Common Clerk
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COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — FEBRUARY 3, 2014 - 6:00 P.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, Fullerton, Lowe,
MacKenzie, McAlary, Merrithew, Norton, Reardon and
Strowbridge
- and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Treasurer; J. Hamilton,
Commissioner Growth and Community Development Services; A.
Poffenroth, Deputy Commissioner Growth and Community
Development Services; N. Jacobsen, Commissioner Strategic
Services; J. Fleming, Police Sergeant; J. Armstrong, Deputy Fire
Chief; J. Taylor, Common Clerk; K. Tibbits, Administrative
Assistant.
Call To Order — Prayer
Mayor Norton called the meeting to order and Pastor Clayton Misner of the Life
Community Church offered the opening prayer.
2. Approval of Minutes
2.1 Minutes of December 17, 2013
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that the minutes of the meeting of
Common Council, held on December 17, 2013 be approved.
Question being taken, the motion was carried.
2.2 Minutes of January 20, 2014
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that the minutes of the meeting of
Common Council, held on January 20, 2014, be approved.
Question being taken, the motion was carried.
3. Approval of Agenda
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that the agenda of this meeting be
approved.
Question being taken, the motion was carried.
On motion of Deputy Mayor Rinehart
Seconded by Councillor Farren
RESOLVED that item 12.1 Process to Obtain
RCMP Services be brought forward on the agenda.
Question being taken, the motion was carried.
12.1 Process to Obtain RCMP Services
The City Manager provided an overview of the submitted report.
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
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RESOLVED that the submitted report Process to
Obtain RCMP Services be received for information.
Question being taken, the motion was carried.
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Refer to Item 14.1
5.2 That the submitted report M &C 2014 -010: Elevated Carbon Monoxide (CO)
Levels at Gorman Arena - Update be received for information.
5.3 That as recommended by the City Manager in the submitted report M &C 2014-
007: Proposed Public Hearing Date — 362 Charlotte Street West, 1942 Manawagonish
Road, 811 Grandview Avenue /220 Champlain Drive & 229 -231 Churchill Boulevard
Common Council schedule the public hearings for the rezoning and Section 39
amendment applications of Fulton Surveys (2004) Ltd. (362 Charlotte Street West),
Daniel Lee Houghton (1942 Manawagonish Road), Ronald W. Larsen (811 Grandview
Avenue/ 220 Champlain Drive), and Raydor 1988 Ltd. (229 -231 Churchill Boulevard) for
Monday, March 3, 2014 at 6:30 p.m. in the Council Chamber, and refer the application to
the Planning Advisory Committee for a report and recommendation.
5.4 That as recommended by the City Manager in the submitted report M &C 2014-
008: 2014 Service Contract between Accu -Link and The City of Saint John The City of
Saint John enter into a one year Service Contract with Accu -Link in the form and upon
the terms and conditions set out in the Service Contract attached to M &C 2014 -8, for the
purposes of continuing to provide a One -call Service for underground utilities and that
the Mayor and Common Clerk be authorized to execute the said Contract.
5.5 That the submitted report City of Saint John Letter to Government of New
Brunswick Encouraging the Right to Vote for Permanent Residents in Municipal
Elections be received for information.
5.6 That the submitted report The City of Saint John and the World Energy Cities
Partnership be received for information.
5.7 That the letter from the City of Saint John Retirees Association regarding the
RCMP be received for information.
5.8 That the letter from the Canadian Cancer Society regarding the Daffodil
Campaign be referred to the Common Clerk to schedule.
5.9 That the letter from K Winchester regarding the Santa Claus Parade be referred
to Uptown SJ.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the recommendation set out for
each consent agenda item respectively with the exception of item 5.1 Staffing Request —
Finance Department which has been identified for debate, be adopted.
Question being taken, the motion was carried.
6. Members Comments
Council members commented on various community events.
7. Proclamation
7.1 Heart Month - February 2014
The Mayor proclaimed February 2014 Heart Month in The City of Saint John.
7.2 Heritage Week and Heritage Day - February 10 -17, 2014 and February 17,
2014
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The Mayor proclaimed the week of February 10 -17, 2014 Heritage Week and the day of
February 17, 2014 Heritage Day in The City of Saint John.
7.3 White Cane Week - February 2 -8, 2014
The Mayor proclaimed the week of February 2 -8, 2014 White Cane Week in The City of
Saint John.
8. Delegations /Presentations
10. Consideration of By -laws
11. Submissions by Council Members
11.1 Update from Police Commission on Policing Costs (Councillor Reardon)
On motion of Councillor Reardon
Seconded by Councillor Lowe
RESOLVED that Common Council send a letter to
the Saint John Police Commission requesting a report with an update on police costs in
Saint John and an overview of the services provided; and that the chair of the Police
Commission be requested to attend the Common Council meeting of March 24, 2014 to
answer questions and provide information.
Question being taken, the motion was carried.
The City Solicitor opined that it would be inappropriate for the Police Commission to
provide Council with any detailed information respecting the collective agreement
negotiations between the Commission and the Police Association.
On motion of Councillor Reardon
Seconded by Councillor MacKenzie
RESOLVED that Common Council request a monthly
update from the Saint John Police Commission.
Question being taken, the motion was carried.
11.2 Update on New City Hall (Councillor MacKenzie)
On motion of Councillor MacKenzie
Seconded by Councillor McAlary
RESOLVED that the City Manager be directed to
provide an update to Council on the progress of finding a new location for City Hall.
Question being taken, the motion was carried.
Mr. Woods provided a verbal status update on discussions respecting a location for the
City Hall building. He noted that this is a land matter with significant financial
consequences for the City and suggested that further updates be provided in closed
session so as not to compromise the City's negotiating position.
9. Public Hearings 6:30 P.M.
9.1 Proposed Heritage Conservation Areas By -Law Amendment 100 Watson
Street
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed Saint John Heritage Conservation Areas By -Law Amendment for 100
Watson Street.
The Mayor called for members of the public to speak against the Saint John Heritage
Conservation Areas By -Law Amendment for 100 Watson Street with Leona Laracy,
former chair of the Heritage Development Board, presenting. She explained that the
church has been identified as a key heritage building, noting that because due to the
heritage conservation area it is protected against demolition and /or significant changes
its structure. She commented that the Heritage Board has attempted to compromise
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with the requests of the congregation by allowing placement of vinyl siding on one side
of the building.
Ms. Lynn Adams of 891 Lorneville Road spoke regarding the proposed amendment and
the church's historical significance. Ms. Adams indicated that she is neither for nor
against removal of the property from the Heritage Conservation area, but wanted the
congregation to have options available to them in order to maintain the building.
Mr. Bob Boyce, current chair of the Heritage Development Board, spoke against the
proposed amendment. He noted that the conservation area is created by Council for the
purpose of ensuring the conservation of buildings and structures of heritage value,
adding that as the oldest surviving church in the community it has historical, cultural and
architectural significance. He stated that a perceived hardship cannot be entertained for
grounds of non - compliance with a City bylaw.
The Mayor called for members of the public to speak in favour of the Saint John Heritage
Conservation Areas by -Law Amendment with Susan Jack of 380 Point Road and
Reverend Rob Saloon of 183 Duke Street West presenting.
Ms. Jack suggested that the church be removed from the Heritage Conservation area for
the survivability of the church itself and for the efficient use of its resources. She
explained that the church is in a dire financial position, noting that the property will soon
be placed on the real estate market for sale. The number of potential buyers is reduced
due the building being in the Heritage Conservation area. She further commented that it
is difficult to apply to the Heritage Development Board every time the church wishes to
make a change to the building.
On motion of Councillor Fullerton
Seconded by Councillor Lowe
RESOLVED that Common Council deny the
request to remove 100 Watson Street from the King Street Conservation Area.
Councillor McAlary indicated that although in favor of supporting heritage properties, she
cannot support the motion due to the financial situation of the congregation.
Question being taken, the motion was carried with Councillor McAlary
voting nay.
9.1.1 Proposed Heritage Conservation Areas By -Law Amendment — 183 Duke
Street West
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed Saint John Heritage Conservation Areas By -Law Amendment for 183 Duke
Street West.
The Mayor called for members of the public to speak against the Saint John Heritage
Conservation Areas By -Law Amendment with no one presenting.
The Mayor called for members of the public to speak in favour of the Saint John Heritage
Conservation Areas by -Law Amendment with no one presenting.
On motion of Councillor Fullerton
Seconded by Deputy Mayor Rinehart
RESOLVED that the by -law to amend the "Saint
John Heritage Conservation Areas By- Law ", amending paragraph 2(1)(g) and Schedule
"G ", King Street West Heritage Conservation Area, by removing from the heritage
conservation area a parcel of land having an area of approximately 469 square metres,
including buildings and structures thereon, located at 183 Duke Street West, also
identified as being PID Number 00361543, be read a first time.
Question being taken, the motion was carried with Councillor McAlary
voting nay.
Read a first time by title, the by -law entitled, "A Law to Amend the Saint John Heritage
Conservation Areas By- Law."
On motion of Councillor Farren
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Seconded by Councillor Reardon
RESOLVED that the by -law to amend the "Saint
John Heritage Conservation Areas By- Law ", amending paragraph 2(1)(g) and Schedule
"G ", King Street West Heritage Conservation Area, by removing from the heritage
conservation area a parcel of land having an area of approximately 469 square metres,
including buildings and structures thereon, located at 183 Duke Street West, also
identified as being PID Number 00361543, be read a second time.
Question being taken, the motion was carried with Councillor McAlary
voting nay.
Read a second time by title, the by -law entitled, "A Law to Amend the Saint John
Heritage Conservation Areas By- Law."
12. Business Matters - Municipal Officers
12.2 City of Saint John 2014 Pre - Budget Submission to the Government of New
Brunswick
On motion of Deputy Mayor Rinehart
Seconded by Councillor Reardon
RESOLVED that as recommended by the City
Manager in the submitted report City of Saint John 2014 Pre - Budget Submission to the
Government of New Brunswick Common Council:
1. Approve and submit the City of Saint John's 2014 pre- budget submission to the
Provincial Minister of Finance and local Members of the Legislative Assembly.
Question being taken, the motion was carried.
(Councillor Farren withdrew from the meeting)
12.3 The City of Saint John's Parameters of Participation in the Living SJ
Initiative
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that as recommended by the City
Manager in the submitted report The City of Saint John's Parameters of Participation in
the Living SJ Initiative Common Council:
1) Appoint Councillor MacKenzie as Council's representative on the Living SJ Team of
Leaders Committee.
2) Approve the City of Saint John's Parameters of Participation and clearly communicate
the parameters with Living SJ leadership.
Question being taken, the motion was carried.
(Councillor Farren re- entered the meeting)
12.4 ZoneSJ Request for Special Council Meeting
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2014 -009 ZoneSJ Request for Special Council
Meeting, Common Council secure Monday February 24, 2014 at 5:00 p.m. as a Special
Meeting of Council to receive a detailed overview of the ZoneSJ Report on Public
Feedback and next steps in the ZoneSJ program.
Question being taken, the motion was carried.
12.5 Requested Amendment to Section 39 Condition- Land fronting on Old Lake
Trail
12.5.1 Section 39 Amendment 72 -74 Old Lake Trail
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Mr. Nugent advised that no further public advertisement is required in order for Council
to make a decision with respect to the proposed section 39 amendment.
Ms. Hamilton clarified that the application had been referred back to the Planning
Advisory Committee at the conclusion of the public hearing because the applicant
offered at the hearing to reduce the number of semi - detached units from five to two.
On motion of Deputy Mayor Rinehart
Seconded by Councillor Farren
RESOLVED that as recommended by the Planning
Advisory Committee in the submitted report Section 39 Amendment 72 -74 Old Lake
Trail, the proposed Section 39 amendment be denied.
Question being taken, the motion was carried.
13. Committee Reports
13.1 Planning Advisory Committee - PAC Executive for 2014
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the letter from the Planning
Advisory Committee regarding its Executive for 2014 be received for information.
Question being taken, the motion was carried.
13.2 Planning Advisory Committee: Proposed Subdivision 345 Boars Head Road
(Cambridge Estates)
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
RESOLVED that Common Council:
a) assent to one or more subdivision plans, in one or more phases, in general
accordance with the submitted Tentative Plan Cambridge Estates Subdivision, Phase 5,
Millidgeville, City of Saint John, dated November 6, 2013, located at 345 Boars Head
Road (part of PID 55203145), with respect to the vesting of the proposed public streets
and any required municipal services easements and public utility easements, subject to
the following modifications:
i. removal of Lots 97 and 98;
ii. incorporation of a Future Street between lots 94 and 95 along the full extent of
the lots on the Final Plan of Subdivision;
iii. the identification of the existing parcel of Land for Public Purposes (PID
55166813); and
iv. construction of Cambridge Drive to intersect with Leeds Crescent.
b) authorize the preparation and execution of one or more City /Developer Subdivision
Agreements to ensure the provision of the required work and facilities, including
temporary turnaround for the new public street and detailed engineering and drainage
plans for the approval of the Chief City Engineer or his designate; and
c) accept Land for Public Purposes in the amount of 614 square metres as cash -in -lieu.
Question being taken, the motion was carried.
13.3 Planning Advisory Committee: Proposed Subdivision 65 and 125 Kirkpatrick
Lane (File: 2740 Golden Grove Rd)
On motion of Deputy Mayor Rinehart
Seconded by Councillor MacKenzie
RESOLVED that Common Council assent to a
cash -in -lieu of Land for Public Purposes (LPP) for the 2400 square metres Land for
Public Purposes requirement for the Proposed Subdivision 65 and 125 Kirkpatrick Lane
(File: 2740 Golden Grove Rd.).
Question being taken, the motion was carried.
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13.4 Planning Advisory Committee: Subdivision Application 1965 Sandy Point
Road
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that:
1. Common Council assent to the submitted revised photo- reduced tentative subdivision
plan of the Fieldstone Estates Subdivision and to any required municipal services
easements or public utility easements;
2. Common Council authorize the preparation and execution of one or more
City /Developer Subdivision Agreements to ensure provision of the required work and
facilities, including detailed site and drainage plans for the approval of the Chief City
Engineer; and,
3. Common Council assent to the proposed Land for Public Purposes dedication of
approximately 4,417 square metres.
Question being taken, the motion was carried.
14. Consideration of Issues Separated from Consent Agenda
14.1 Staffing Request — Finance Department
Responding to a question, Mr. Yeomans advised that all costs associated to the
proposed position would be funded 100% by the Pension Board of Trustees, adding that
the position would be terminated if the board decided in the future that the City of Saint
John would no longer be used for its administrative services.
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that the request from the Board of
Trustees of the City of Saint John Shared Risk Pension Plan to add the position of
Director Pension Finance to the establishment, be denied.
Question being taken, the motion was carried with Deputy Mayor Rinehart
and Councillors Lowe and Strowbridge voting nay.
15. General Correspondence
15.1 Duke and Cricket Cove Letter - National Sweater Day
On motion of Deputy Mayor Rinehart
Seconded by Councillor Reardon
RESOLVED that the Duke and Cricket Cove letter
regarding National Sweater day be received for information.
Question being taken, the motion was carried.
15.2 New Brunswick Museum Request to Present to Council
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that a special Committee of the Whole
meeting be schedule from 4:30 — 5:00 p.m. on Monday February 10`h, 2014 to receive a
presentation from the New Brunswick Museum.
Question being taken, the motion was carried.
18. Adjournment
On motion of Councillor Fullerton
Seconded by Deputy Mayor Rinehart
RESOLVED that the Common Council meeting of
Monday, February 3, 2014 be adjourned.
10
98-
COMMON COUNCIL /CONSEIL COMMUNAL
FEBRUARY 3, 2014/LE 3 FEVRIER 2014
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 8:45 p.m.
Mayor / maire
Common Clerk / greffier communal
11
City Solicitors Office
Bureau de Pavocat municipal
February 7, 2014
Common Council of
The City of Saint John
Your Worship and Councillors:
Re: Safe, Clean Drinking Water Project
Amending Consulting Contract — PricewaterhouseCoopers
LLP
Common Council at its meeting of September 10, 2012, received a report
from the Commissioner of Finance and Administrative Services regarding
the approval of PricewaterhouseCoopers LLP ( "PwC ") in order to
complete the Business Case and Value for Money Study for Phase I of the
Safe, Clean Drinking Water Project. The following resolution was adopted
by Common Council:
As recommended by the Commissioner of Finance and
Administrative Services in the submitted report M &C 2012 -228:
Request for Proposals 2012 - 092201 P — Drinking Water Program —
Advisory Services, the proposal for advisory services to complete
the Business Case and Value for Money Study for the Drinking
Water Program as submitted by PricewaterhouseCoopers at a cost
of $80,000.00 plus tax and disbursements be accepted, and further
that the Mayor and Common Clerk be authorized to execute the
necessary contract documents.
On September 11, 2012, the City and PwC entered into a consulting
contract (the "Contract ") for the advisory services relating to Phase I
concerning the evaluation and recommendation of business case and
procurement models with respect to the Safe, Clean Drinking Water
Project — Advisory Services.
At its meeting of August 12, 2013, Common Council resolved the
following:
12
2 Common Council
February 7, 2014
RESOLVED that as recommended by the City Manager in the
submitted report M &C 2013 -177 Safe Clean Drinking Water
Program Update:
1. Council approve the governance structure as outlined in
Appendix A.
2. Council authorize the secondments of two (2) provincial
employees (specialists in P3 procurement), and approve the
hiring of one (1) additional part time individual (specialist in
P3 procurement). Approve the hiring of two temporary
positions (one (1) Communications Office, one (1) Common
Clerk's Office). See submitted Appendix B.
3. Council authorize the additional payment to
PricewaterhouseCoopers for the Phase I procurement in the
amount of $125,000 plus taxes.
4. Council authorize the engagement of
PricewaterhouseCoopers for Phase 11: Commencement of
the Procurement Process and Phase III: Negotiations and
Financial Close. Price not to exceed $350,000 plus
disbursements and taxes.
5. This report be received and filed.
Pursuant to section 3.5 of the Contract, any changes to the Contract shall
be by written amendment signed by the City and PwC. No changes shall
be effective or carried out in the absence of such a written amendment.
Accordingly, we would recommend that the following resolution be
adopted by Common Council in order to amend the Contract with the
appropriate terms and conditions as follows:
(a) Resolved that Common Council approve the text of the
proposed Amending Consulting Contract between The
City of Saint John and PricewaterhouseCoopers LLP, in
relation to the Safe, Clean Drinking Water Project, which
13
3 Common Council
February 7, 2014
text accompanies the City Manager's correspondence in
this matter to Common Council, dated February 7, 2014;
and
(b) That the Mayor and Common Clerk be authorized to
execute the Amending Consulting Contract.
Respectfully Submitted,
John L. Nugent J. Patrick Woods
City Solicitor City Manager
Attachment
14
This AMENDING CONSULTING CONTRACT made in triplicate this day of
February, 2014 (the "Effective Date ")
BETWEEN:
THE CITY OF SAINT JOHN, having its offices at the City Hall
Building at 15 Market Square, Saint John, New Brunswick, a body
corporate by Royal Charter, confirmed and amended by Acts of the
Legislative Assembly of the Province of New Brunswick, hereinafter
called the "City"
OF THE FIRST PART
_►I
PRICEWATERHOUSECOOPERS LLP, a limited liability
partnership formed under the laws of Ontario and having a place of
business at 1250, Rene - Levesque Boulevard West, Suite 2800,
Montreal, Quebec, hereinafter called "PwC"
OF THE SECOND PART
WHEREAS by a Consulting Contract dated September 11, 2012 (the "Original
Contract "), the City and PwC entered into a contract for the advisory services relating
to Phase 1 — Evaluation and Recommendation of Business Case and Procurement
Models;
AND WHEREAS the City and PwC wish to amend the Original Contract in accordance
with the terms and conditions hereof;
AND WHEREAS this Amending Consulting Contract (the "Amending Contract ")
relates to increasing the fees to be charged by PwC to the City for advisory services
respecting Phase 1 and the engagement of PwC for Phase 2 — Commencement of the
Procurement Process and Phase 3 — Negotiations and Financial Close;
AND WHEREAS Common Council on August 12, 2013:
RESOLVED that as recommended by the City Manager in the submitted report
M &C 2013 -177 Safe Clean Drinking Water Program Update:
1. Council approve the governance structure as outlined in Appendix A.
15
-2-
2. Council authorize the secondments of two (2) provincial employees
(specialists in P3 procurement), and approve the hiring of one (1) additional
part time individual (specialist in P3 procurement). Approve the hiring of two
temporary positions (one (1) Communications Office, one (1) Common
Clerk's Office). See submitted Appendix B.
3. Council authorize the additional payment to PricewaterhouseCoopers for the
Phase I procurement in the amount of $125,000 plus taxes.
4. Council authorize the engagement of PricewaterhouseCoopers for Phase II:
Commencement of the Procurement Process and Phase III: Negotiations and
Financial Close. Price not to exceed $350,000 plus disbursements and taxes.
5. This report be received and filed.
NOW THEREFORE THIS AMENDING CONTRACT WITNESSES THAT in
consideration of the mutual covenants and agreements herein and subject to the terms
and conditions set out in this Amending Contract, the Parties agree as follows:
1. The City and PwC (the "Parties ") agree that the recitals aforementioned are true
and correct in all material aspects.
2. The Parties agree that the Original Contract is hereby modified and amended as
follows:
A. The definition of "Common Clerk" in section 1.0 — Interpretation and General
Provisions is deleted and replaced with the following definition:
"Common Clerk" means the common clerk of the City appointed by
resolution of Common Council, or his designate;
B. The definition of "Consultant Address" in section 1.0 — Interpretation and
General Provisions is deleted and replaced with the following definition:
"Consultant Address" means 1250 Rene - Levesque Boulevard West,
Suite 2800, Montreal, Quebec, H3B 2G4, Telephone: 514.205.5080, Fax:
514.205.5695;
C. The definition of "Consultant Representative" in section 1.0 — Interpretation
and General Provisions is deleted and replaced with the following definition:
"Consultant Representative" means Johanne Mullen, Principal;
16
-3-
D. The definition of "Deliverables" in section 1.0 — Interpretation and General
Provisions is amended by adding the following words to the end of the
definition:
and also includes those deliverables associated with Phases II and III, as
set out in Schedule 1;
E. The definition of "Services" in section 1.0 — Interpretation and General
Provisions is deleted and replaced with the following definition:
"Services" means those financial, business and other advisory services to
be provided by the Consutlant to the City, in accordance with the
provisions of the Original Contract, including without limitation the
provisions of the Technical and Financial Proposals and the RFP. For
greater clarity, it includes those deliverables described in Schedule 1
associated with Phases I, II and III;
F. The definition of "Term" in section 1.0 — Interpretation and General Provisions
is deleted and replaced with the following definition:
"Term" means the term of this Amending Consulting Contract
commencing on the Effective Date and shall fully end and expire at
midnight on the 30th day of September, 2015, unless sooner terminated as
otherwise provided in the Original Contract or extended upon mutual
consent of both Parties;
G. Pursuant to section 3.10, the City hereby approves the replacement and
substitution of Philippe Raymond, Managing Director with Johanne Mullen,
Principal.
H. Section 8.7 is deleted in its entirety.
I. Schedule 1 — Schedule of Terms of Reference, Fees and Supplementary
Provisions — is deleted and replaced with the attached Schedule 1.
3. The Parties hereby confirm that all other terms and conditions of the Original
Contract are in full force and effect, unamended, except as expressly provided in
this Amending Contract.
4. This Amending Contract may be executed in one or more counterparts, each of
which when so executed shall be deemed to be an original and such
counterparts together shall constitute one and the same instrument.
[End of Amending Contract]
17
-4-
IN WITNESS WHEREOF the City of Saint John has hereto fixed in its corporate seal
and caused these presents to be executed by its duly authorized officers in the manner
prescribed by the Municipalities Act, R.S.N.B. 1973, c. M -22, and amendments thereto,
and PricewaterhouseCoopers LLP has caused these presents to be executed as of the
day and year first written above.
SIGNED, SEALED & DELIVERED
in the presence of
Witness
Per:
Mel K. Norton, Mayor
Jonathan A. Taylor,
Common Clerk
Council Resolutions: February , 2014
PRICEWATERHOUSECOOPERS LLP
Per:
im
Johanne Mullen, Principal
- 5 -
PROVINCE OF NEW BRUNSWICK
COUNTY OF SAINT JOHN
I, JONATHAN A. TAYLOR, of the City of Saint John, in the County of Saint John
and Province of New Brunswick, MAKE OATH AND SAY:
1. THAT I am the Common Clerk of the City of Saint John and have custody of the
Common Seal hereof.
2. THAT the Seal to the aforegoing instrument affixed is the Common Seal of the
said The City of Saint John and that it was affixed by Order of the Common
Council of the said City.
3. THAT the signature "Mel K. Norton" to the said instrument is the signature of Mel
K. Norton, Mayor of the said City, and the signature "Jonathan A. Taylor" thereto
is my own signature.
4. THAT we are the proper officers to sign the aforegoing instrument on behalf of
The City of Saint John.
SWORN TO before me at Saint
John, in the County of Saint John
and Province of New Brunswick
the day of February, 2014.
Frangois M. Beaulieu
Commissioner of Oaths
Being a Solicitor
Jonathan A. Taylor
19
-6-
PROVINCE OF QUEBEC
I, Johanne Mullen, Principal, of the City of Montreal and Province of Quebec,
MAKE OATH AND SAY:
1. That I am a Principal with PricewaterhouseCoopers LLP and am authorized to
make this affidavit and have personal knowledge of the matters hereinafter
deposed to.
2. That the Amending Contract was executed by me as an officer duly authorized to
execute this Amending Contract on behalf of PricewaterhouseCoopers LLP.
3. That PricewaterhouseCoopers LLP has no seal.
4. That the Amending Contract was executed in Montreal, Quebec, on the day
of February, 2014.
5. That
was personally present and saw the
Amending Contract duly executed by me.
SWORN TO before me at
Montreal and Province of Quebec
the day of February, 2014.
Commissioner of Oaths,
Johanne Mullen, Principal
20
-7-
SCHEDULE1
SCHEDULE OF TERMS OF REFERENCE, FEES AND SUPPLEMENTARY
PROVISIONS
Notwithstanding anyting else in this Contract, the total amount payable to the
Consultant under this Contract shall not exceed $555,000 plus HST [in Canadian
Dollars], which includes the total fees for Phases I, II and III, and reasonable
disbursements."
Terms of Reference /Deliverables
PHASE 1: EVALUATION AND RECOMMENDATION OF BUSINESS CASE AND
PROCUREMENT MODELS
1.1 The scope of this phase of work will carry the Program through the evaluation of
the Project's business case, value for money ( "VFM ") analysis, risk analysis and
quantitative and qualitative analysis for alternative procurement models, leading
to a recommendation of the preferred procurement model for the Project to the
City and PPP Canada, (and the Province of New Brunswick (Department of
Finance), if applicable) for their respective consideration and approval to provide
funding for the Project.
1.2 Specific tasks required as part of this phase include, but are not necessarily
limited to, the following:
o Meet with the Project Partners and potential stakeholders in the
Project to determine the specific goals of each Project Partner and
stakeholder. Project Partners and stakeholders to be consulted may
include:
• Members of the Saint John Water Committee;
• Members of the Drinking Water Program Committee
• City Manager;
• Commissioner of Transportation & Environment Services;
• Commissioner of Saint John Water;
• Deputy Commissioner of Saint John Water;
• Commissioner Growth & Development Services;
• Commissioner Administrative Services;
• City Solicitor;
• PPP Canada;
• W. J. Hargrave & Company Inc.;
• CBCL Limited;
• R. V. Anderson Associates Ltd.;
• NCE Value Engineers Inc.;
21
-8-
o Robinson, Stafford & Rude, Inc.
o Prepare a project brief that summarizes the results of the consultation
process, the various Project goals of each Project Partner and
stakeholder and the type and level of development and operational risk
that each Project Partner is prepared to accept. This brief can also be
used to make links between the various Project goals and the options
available to the City and PPP Canada, (and the Province, if applicable)
under a proposed delivery model.
o Define the guidelines and criteria that should be applied during a
preliminary VFM assessment (the "VFM Framework ") which must:
o Include guidelines for comparing and selecting both
conventional and non - conventional procurement and financing
options, including but not limited to, Design- Bid -Build ( "DBB "),
Finance Only ( "F "), Build Only ( "BO "), Design -Build ( "DB "),
Build- Finance ( "BF "), Build- Finance - Operate ( "BFO "), Build -
Finance- Maintain ("UM"), and Build- Finance - Operate- Maintain
( "BFOM "), that may be considered in respect of the Project and
specific criteria to consider and analyze in determining the
optimal procurement and financing approach and transaction
structure; and
o The VFM Framework must be informed by the experience of
recent international and /or domestic projects involving similar
infrastructure to that contemplated by the Project, identifying
critical success factors and outcomes.
o Work with the City and other Project Partners (as appropriate) to: (i)
develop and review the multiple criteria assessment of the incremental
qualitative impact of different delivery models and procurement options
relative to a base case as defined; and (ii) prepare a business case
supporting the proposed delivery model(s) and transaction structure(s)
as determined in accordance with the guidelines and methodology set
forth below:
o Identify a range of possible delivery models and project
structures for the Project, including key business and financial
terms to consider in respect of each, and develop a detailed
recommendation of an optimal delivery model and project
structure for presentation to the City, PPP Canada, (and the
Province (if applicable)). Delivery models to be considered
should include both conventional and non - conventional DBB, F,
22
-9-
BO, DB, BF, BFO, BFM and BFOM approaches (and other
models considered appropriate by the Consultant). Transaction
terms to be considered shall include, but not necessarily be
limited to:
- Concession length;
- Payment mechanism;
- Financing assumptions;
- Risk allocation and pricing;
- Life cycle and maintenance; and
- Performance accountability measures.
The recommended project structure should address and /or include, but
not be limited to:
• Demonstration of how the Project meets the Project objectives;
• Management of the design process;
• Land acquisition and assembly;
• Construction management;
• Ownership of the Project;
• Nature of concessionaire's interest (licence, lease, freehold
ownership);
• Lease terms and purchase options (if applicable);
• Leasehold improvement allowances over the life of the Project (if
applicable);
• Operations, maintenance and facilities management ( "FM") and
whether FM services should be limited to "hard" FM or extend to "soft"
FM as well;
• Detailed risk allocation;
• The development of a framework for a Project payment mechanism;
• Expected capital structure, financing instruments (as appropriate) and
potential for innovation in financing;
23
-10-
o Evaluation and advice on tax and accounting implications for the City
as well as for the private sector of the project structure; and
o Corporate governance and structure to implement the preferred
business model.
The proposed recommendation should reflect the requirements, goals and
objectives of the City, the Saint John Water Committee, the Drinking Water
Program Committee and of PPP Canada, (and of the Province (if
applicable), should they participate in the Project) as well as the
community. The Consultant should include support for and explanation of
the choices of delivery models and project structures. Detailed
construction drawings have not been completed for the water treatment
facility and /or the distribution systems.
The Consultant's recommendations will be supported by written interim
and final reports that outline the benefits of the recommended delivery
model and project structure to the Project Partners, and provide specific
advice on the following issues:
• Continuing control over the Project (i.e. how to ensure the
facilities are maintained to a high standard during the Project
term);
• How the Project will maximize the economic impact to the
Drinking Water Program and how additional private and /or public
sector investment will be leveraged through the adoption of the
recommended delivery model and project structure;
• How operational service standards will be met;
• The recommended public consultation process during the key
stages of the development and implementation of the Project;
• How input from the public consultation process may be
incorporated into the Project;
• VFM of the recommended approach;
• The market's responsiveness and expected reaction to the
advertisement of requests for qualifications and requests for
proposals to deliver the Project based on the recommended
delivery model and project structure with reference to the
preliminary schedules; and
24
o Identify other factors and issues that may affect the
attractiveness and competitiveness of the implementation of the
Project under the recommended delivery model.
o Develop and recommend a detailed and optimum operational model
(maintenance, capital repairs, and ongoing operations) for the overall
Project and /or the individual components. Any operational
recommendations will need to address the specific operational,
regulatory and security.
o Develop, in conjunction with the City and other Project Partners (as
appropriate), a comprehensive risk strategy and risk matrix for the
public sector comparator ( "PSC ") and the shadow bid. Assist in the
preparation of a risk - adjusted PSC.
o Comment upon other criteria utilized in the evaluation including
financial /accounting impact upon the City, PPP Canada, (and the
Province (if applicable)), service levels, acceptability to stakeholders,
etc.
o Prepare a financial analysis to support the proposed
recommendation(s), including an estimate of the cost savings to be
achieved during the construction, financing and operational stages of
the Project, as well as the various risks associated with the Project, and
how the proposed delivery model provides a reasonable allocation of
those risks between the private and public sectors. Specific issues to
be addressed include financing costs, possible construction cost
overruns, construction scheduling delays, contractor
experience /capacity and future operational revenue shortfalls. The
financial analysis should take into consideration and have regard to P3
or other type of model analytical methodologies used elsewhere and the
approved VFM Framework and proposed project structures developed
in the preceding tasks.
o Develop a comprehensive financial model for the Project ( "Project
Model ") based on available information. This should include all the
options identified, the PSC and a comparable shadow bid (if
recommended by the Consultant). The Consultant should include full
documentation in support of the Project Model and provide the City with
a full working copy of such model.
o Based on the VFM Framework described above and using available
data (e.g., scope, cost, sources of revenue, timing and schedule as
provided by the City and PPP Canada, (and the Province (if
applicable)), apply the Project Model and risk matrix to undertake
25
-12-
detailed quantitative analysis of the potential for a P3 approach to
deliver VFM. The Project Model must clearly distinguish the financial
components of the Project that apply under the PSC and shadow bid
and that may be applicable to the following elements of such a project:
(i) design; (ii) build; (iii) finance; (iv) operation; and (v) maintenance. In
connection with the foregoing task, the Consultant will be expected to
conduct sensitivity tests on key project and market parameters including
but not limited to revenue, construction cost, life cycle cost,
maintenance, term of concession, financing and financial assumptions
and macro - economic factors such as inflation and capital market
conditions.
o Maintain responsibility for the completeness of the Project Model. In the
event Phases II and III proceed, the Consultant's responsibility for the
Project Model will continue.
o Advise on the financial and business aspects of the delivery model for
presentations to the Project Partners.
o As required, make oral presentations to Common Council.
o Assist with market sounding and discussions with potential Bidders to
determine the level of interest in the Project and possible delivery
models.
o As required, assist in the negotiation of funding agreements between
the City, PPP Canada, (and the Province (if applicable)).
PHASE II: COMMENCEMENT OF THE PROCUREMENT PROCESS
2.1 The Parties agree that the work to be undertaken by the Consultant for Phase II
is subject to the direction of the project manager of the Project. The scope of
work includes assisting in the preparation of the Request for Qualifications
( "Project RFQ ") and Request for Proposals ( "Project RFP ") for Bidders to
implement the Project and the evaluation of the responses to the Project RFQ
and Project RFP leading to the selection of a Successful Bidder. The specific
tasks required from the Consultant as part of this phase, include but are not
necessarily limited to the following:
o Assist with developing financial evaluation criteria and submission
requirements for the Project RFQ and Project RFP;
26
- 13 -
o Assist with market sounding and discussions with potential Bidders to
ensure that the selected procurement process and proposed business
project structure result in a competitive process;
o As required, assist the Project team of the Safe, Clean Drinking Water
Project in developing the financial elements of the Project RFQ, Project
RFP and Project Agreement for the Project, including review of the
commercial elements of the contractual documentation;
o Assist with the development of the payment mechanism and calibration;
o Assist the City with the proponents' meetings and attendance at
commercially confidential meetings;
o Participate in the evaluation of the financial elements of Bidders'
submissions alongside the City's finance resources. Specifically, PwC
will:
o Participate in finance evaluation sub - committee;
o At RFQ, review the financial information provided in the
qualifications submissions and calculate the financial ratios
required for the financial evaluation;
o At RFP, undertake a detailed review of Bidders' financial
models and financial submissions;
o Prepare financial clarification questions for bidders;
o Participate in forming recommendations on the merits of the
financial submissions at RFQ and RFP stages; and
o Assist in the preparation of responses to bidders' questions
regarding financial and /or commercial matters.
o Assist in the preparation of an updated Public Sector Comparator prior
to reception of the RFP proposals to reflect modifications to scope since
Phase 1, as required
o Assist in the development of the value for money report ( "VFM Report ")
using the revised PSC and preferred bidders' proposal;
o As required, make oral presentations to Common Council; and
o Assist and advise the City in negotiations with Bidders during the
Project RFP process.
27
-14-
PHASE III: NEGOTIATIONS AND FINANCIAL CLOSE
3.1 The Parties agree that the work to be undertaken by the Consultant for Phase III
is subject to the direction of the project manager of the Project. The scope of
work includes all aspects associated with the contract negotiations with the
Successful Bidder up to financial close.
3.2 Specific tasks required as part of this phase include, but are not necessarily
limited to, the following:
o Review of the model audit of the Successful Bidder's financial model;
o Assist and advise the City in the final negotiation of the Project
Agreement;
o As required, make oral presentations to Common Council; and
o Prepare, in conjunction with City staff, a VFM Report in respect of the
Project for publication.
FEES
Total fixed fee for Phase I is $205,000.00, plus HST, and the total fixed fees for Phases
II and III are $350,000.00 plus HST, excluding travel and accommodation costs and
other reasonable disbursements.
Hourly rates and titles for team members
Title
Resource Name
Hourly Rate ($)
Principal
Johanne Mullen
400
Managing Director
Jackie Duarte
400
Partner
John Gibbs
400
Vice President
Paul Mai
300
Manager
Joanna Boniecka - Grzelak
250
Associate
Patrick el Kareh
150
January 29, 2014
Mayor Mel Norton and Councilors of the City of Saint John
Common Clerk's Office,
City Hall,
P. O. Box 1971,
Saint John, N. B. E2L 4L 1
Dear Mr. Mayor and Councilors,
With respect, I have a question that I would like to have answered.
RECEIVED - -`
COMMON CLERKS
JAN 3 1 2013
CITY OF SAINT JOHN
Why is it that Moncton, Fredericton, Hampton and numerous other cities, towns and
villages have installed traffic roundabouts and Saint John has yet to install its first one?
Roundabouts have been proven to reduce fatalities and injuries by as much as 76% in the
United States, 75% in Australia and 86% in Great Britain. Roundabouts also improve the
flow of traffic and are better for the environment since cars do not need to wait for a light
to turn green and traffic signals are not needed thus saving on electricity.
Roundabouts may cost a bit more to build, but will save money by not needing traffic
lights that require periodic maintenance and replacement.
Council has a once in a lifetime opportunity to install a roundabout at Simms Corner on
the west side. Previously, City Staff objected to a roundabout at this location due to a
lack of space. With the demolition of the TS Simms building, we have an opportunity to
acquire the extra space needed and to build a roundabout at Simms Corner.
I would expect that the Irving group that owns the TS Simms land would be more than
pleased to negotiate a land swap or land purchase since this could solve the problem that
Irving trucks have in entering and exiting their tissue mill and pulp mill.
Please don't let this opportunity slip by. If City Staff remain opposed to this concept
despite the ability to acquire additional lands, then perhaps it is time to engage a traffic
consultant with experience in roundabouts to study this location and determine once and
for all if this idea has merit.
Yours truly,
Thomas Vihvelin CMfizT
29
17
SAINT JOHN BOARD
OF POLICE
COMMISSIONERS
PO Box 1971
Saint John, New Brunswick
Canada E2L 4L1
Bureau des Commissaires du
Service de Police de Saint John
C. P. 1971
Saint John Nouveau - Brunswick
Canada E2L 4L1
CHRISTOPHER WALDSCHUTZ
Chair/ President
MARY - EILEEN O'BRIEN
Vice Chair/Vice President
JONATHAN FRANKLIN
Secretary/Secr6taire
MAYOR MEL NORTON
Commissioner /Commissaire
KAREN KEILLER
Commissioner /Commissaire
TIMOTHY CHRISTIE
Commissioner /Commissaire
GREG NORTON
Commissioner /Commissaire
WILLIAM G. REID
Chief of Police /Chef de Police
JACKIE FERRAR
Executive Administrator/
Secr6taire Administrative
February 6, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
Re: Police Commission Executive for 2014
In accordance with the Procedural By -law of the Saint John Board of
Police Commissioners, the following members will serve as the
Executive for 2014 -
Chairman Jonathan Franklin
Vice Chairman Karen Keiller
Secretary Christopher Waldschutz
(until his term expires on July 18, 2014)
Respectfully submitted,
4
Jonathan Franklin
Chairman
Saint John Board of Police Commissioners
Telephone/T616phone: ijaf
(506) 674 -4142
Fax/T616copieur
(506) 648 -3304
E- mail /Courriel:
policecommission @saintiohn. ca
SAINT JOHN
Explore our past/
Explorez notre passe
Discover your future/
Decouvrez votre avenir
30
s
CHERRY BROOK ZOO
His Worship the Mayor Mel Norton & Members of Common Council
JAN 2 B 2013
CITY OF SAINT JOHN
VANISHED KINGDOM PARK Dear Mayor Norton and Members of Common Council,
Pox Box 1971
City Hall
Saint John, NB E2K 5H9
January 22, 2014
901 Foster Thurston Dr.
Saint John, NB E2K 5H9
Phone (506) 634 -1440
noahsark @bellaliant. net
I would like to begin by saying thank you for your support over the many years
as I look to celebrating both the Cherry Brook Zoo's and my own 40th Anniversary with the
zoo. I have never written to you before but as the Chief Administrative Director I would
like to take this opportunity to explain our present financial situation. We maintained
accreditation last year once again and their main concern is our financial stability. Perhaps
www.cherrybrookzoo.com
the biggest misconception is that we still have money in a reserved account. Ten years ago
TIGER CLAWS MINI GOLF
we had over $400,000.00 of which we drew roughly 40
g y 000.00 a year. The audited
financial statement that you received was for 2012 at that point we had $60,000.00 left in
Municipal Sponsors
the reserve account in the year 2013 we withdrew $40,000.00 to sustain operations and in
2014 this last week we withdrew the remaining $25,000.00 which will leave us looking at a
15 Market Square
shortfall this year. We had asked for $100,000.00 budget (an increase of $40,000.00)
PO Box 1971
which was a realistic budget which now leaves us a deficit in the year ahead. I had an
Saint John, NB
E2L 4L1
emergency meeting with the staff and the Board Members at which time I immediately
took a $17,000.00 cut in my wages. The fact that Lynda has been on full disability for the
last ten years and volunteered her time has saved us $30,000.00 a year. Two years ago we
were told that a signed severance package for Lynda and I that we could close the zoo,
70 Hampton Road
Rothesay, New Brunswick
shake hands and take the $120,000.00 and walk away and we turned that down as we
E2E 51_5
couldn't put ourselves before the zoo and signed off on our package. There are vacation
weeks that I have never used and never asked for reimbursement; these are just some of
the personal sacrifices we have made to ensure the zoo continues.
Major Animal Sponsors
We have also discussed the possibilities of closing for three months through the
winter but we know this would not be enough. A cut back in full time staff has been
considered but is not something we feel can be done. We had a rough year last year with
extremely high vet bills due to illness of the tiger, the roof on the Main Entrance Building
sPAATANi sPOATS
y�
had to be replaced at a cost of over $6500.00 by Dugay Roofing which is still outstanding.
"OS
We had our Main Entrance Sign vandalized and destroyed which originally cost $10,000.00
et W:; o.Ce 01— — •4 . gehLnp.CA J8 "']'t
WF,ee }Rro.`M-0 `n",`�_ 2 `:
and will never be replaced. I had honestly thought this facility would carry on for another
www.SPART\NSPORTS.L,
forty years but in all frankness we are at a crossroads; but perhaps there is some way the
city can help us out. We have a few thoughts or suggestions and are open to any other
suggestions that come our way. One of the most important issues is the legality of the land
Spartan and Maggie
which if in our name either outright or on a long term lease would allow us to eliminate
Male & Female Black Spider
the over $11,000.00 tax bill. During the forty years that I have been involved we have not
Monkey
once paid overtime but we do offer the staff minimal health care through Blue Cross might
there be a way that our staff could be covered by your health plan because of the large
James (Rory) & Olga Grant
numbers of employees that you have. Can we work together to integrate property
Rory- Male zebra
insurance and liability to lower those costs as well. There is a driveway next to ours that
leads into the nature trail that is plowed, salt and sanded by the city after every storm. Is
Anonymous, Rothesay, NB
there a possibility that they could do our main entrance and main parking lot? In the
Karma, Female Amur Tiger
spring and summer they go by our driveway and do pothole repairs and is it possible that
they could do a few potholes for us. We understand that advertising is a must and due to
our limited budget is there any way as a nonprofit that we could have the cost of
advertising in the Saint John Guide reduced and could the city utilize their dollar power in
all their publications to assist in promoting the zoo.
I honestly believe that there are no more cuts to be made as there are no pension
plans, raises or increases for the staff, but with your help we can make the next forty years
even better. We have a Strategic Capital Plan in place that we could immediately begin
working on if we were not so concerned with operating budget and if the City of Saint John
could increase our operational grant to $100,000.00 we could solve all the above problems
and begin a major change in the Cherry Brook Zoo.
YOUR SUPPORT
Respectfully Submitted
Leonard M. Collrin
Chief Administrative Director
Cherry Brook Zoo Inc.
Discovering Our Post
901 Foster Thurston Drive, Saint John, NB
Protecting Our Future
E2K 5H9 =THEIR SURVIVAL
31
A Registered Incorporated Non - Profit Charitable Organization 1977
Horizon
Medical Staff Organization - Saint John Zone President: Dr. Christopher O'Brien
P.O. Box 2100, Saint John, N.B. E2K 4L2 Vice President: Dr. Patricia Forgeron
Phone: (506) 648 -7073 Fax: (506) 648 -7324 Secretary/Treasurer: Dr. Pamela Forsythe
January 24, 2014
Mayor Mel Norton
Common Council
Common Clerks Office
City Hall, P.O. Box 1971
Saint John, N.B., E2L 4L1
Dear Mayor Norton and Council:
I write on behalf of the physicians of the Saint John Zone, Horizon Health Medical Staff Organization
concerning fluoridation of the City of Saint John water supply. The evidence that supports this has
been reviewed in detail by the medical experts through a literature search, and is supported by the
Canadian Dental Association, the Canadian Medical Association and the World Health Organization.
Based on this "best evidence" and in the best interest of the health and wellness of our population a
motion was put forward at our Quarterly Medical Staff Organization meeting in December by Dr.
Scott Giffin, in support of fluoridation. The response was unanimous and in favour of this motion.
As President of the MSO and on behalf of the medical staff, we appreciate your attention to this
matter, and urge the mayor and Council of the City of Saint John to recommend fluoridation of our
City Water, based on best evidence and best practice. Do not hesitate to contact me if I can be of any
further assistance.
Respectfully,..
�hristopher O Tien,
Pr siddnt, MSO, aint John Zone
Horizon Health Medical Staff Organization
32
PROCLAMATION
WHEREAS: the right to pursue the truth through free inquiry is essential to
democratic decision - making; and
WHEREAS: the freedom to read is the essence of free inquiry; and
WHEREAS: the freedom to read is under assault from left to right in our
society;
NOW THEREFORE: I, Mayor Mel Norton, of Saint John do
hereby proclaim the week of February- 23rd to March 1", 2014 Freedom to Read Week
in Saint John and recognize, reaffirm and defend the right of the citizens of this
community individually to decide what he or she will or will not read (the freedom to
read);
and further in support of this decision, this Council, on behalf of the citizens of Saint
John, proclaims this city henceforth a Freedom to Read Zone in which the freedom to
read is inviolable.
In witness whereof I have set my hand and affixed the official seal of the Mayor of
the City of Saint John.
33
January 28, 2014
His Worship Mayor Mel Norton
And Members of Common Council
City of Saint John
PO Box 1971
Saint John, NB E2L 4L1
Your Worship and Councillors:
On behalf of the Board of the Saint John Free Public Library, I am writing to ask that you consider declaring
February 23 to March 1, 2014 Freedom to Read Week in Saint John. In 2007 the Library Board adopted the
following Mission, affirming the importance of an individual's right to read:
The Saint John Free Public Library supports all who seek information, learning and enjoyment by providing free
access to resources, books and other media in a welcoming environment.
In support of Freedom to Read Week, the Central Library in Market Square will be featuring a display of banned
and challenged books during the month of February.
The following declaration has been provided by the national Freedom of Expression Committee and will be used
around the country. It is our hope that you will add the voice of Saint John to this national initiative and make this
proclamation for our city:
FREEDOM TO READ
WHEREAS the right to pursue the truth through free inquiry is essential to democratic decision - making; and
whereas the freedom to read is the essence of free inquiry; and
whereas the freedom to read is under assault from left and right in our society;
therefore be it resolved that Saint John Common Council recognizes, reaffirms, and defends the right of the
citizens of this community individually to decide what he or she will or will not read (the freedom to read);
and further in support of this resolution, this Council, on behalf of the citizens of Saint John, proclaims this
city henceforth a Freedom to Read Zone in which the freedom to read is inviolable.
I encourage you to visit the Freedom to Read website to view lists of banned and challenged materials, articles and
other important information: http: / /www.freedomtoread.ca
As always, I would be happy to provide more information or to answer any questions.
Sincerely yours,
ern 1�T
i
Joann Hamilton -Barry,
City Librarian and Board Secretary
M
BIBLIOTAQUE PUBLIQUE DE SAINT JOHN FREE PUBLIC LIBRARY
CANADA'S FIRST FREE PUBUC LIBRARY - ESTABLISHED IN 1883 1 LA PREMIERE BIBLIOTHEQUE PUBLIQUE GRATUITE AU CANADA - FONDEE EN 1883
1 MARKET SQUARE, SAINT JOHN, N6 E2L4Z6 T:506- 64372363:506- 643 -7225 SJFPL @GNB.CA WWW.SAINTJOHNLIBRARY.CA
'41 JOHN. NEW BRUNSWICK
Exhibition Park
EXHIBIJ!q 'Nl� 1P2PK -On Association
• A non Profit Association — Board Is Elected by Members
— City Councillors - Members by Legislation
• Mandate
Established over 120 years ago as a non - profit incorporated organization
whose purpose if to promote the local economy, the social & cultural aspects
of the region and provide opportunities for social & recreational experiences.
— This includes the current activities of the Fall Fair / Exhibitions / Bingo etc
— Landlord
Steward of the land base in support of mandate
Landlord to Harness racing - Not the operator of racing
Landlord to Commercial tenants through a partnership with PlazaCorp
• Wants to invest in a facility(s) that supports mandate but also does
more for Saint John from a recreational point of view!
35
'41 JOHN. NEW BRUNSWICK
Renewal &Investment
EXH1131 NP K • Wants to invest in the land &facilities to serve
association mandate &community interest.
— Invest in a multi purpose facility — Exhibition/ Sports
— Invest in renewal and beautification on lands
— Develop commercial aspects as market demand supports.
— Retain lands for hosting of fall fair-,.,/ exhibition
lit. p-,► �d,..�� \e- ,/ .: ` 4
36
0
V V V
r v v Y
� � M
Field House Ini i I t o
ka
Good Aspects
— Exhibitions / Sports / Recreation meets association mandate
— Location identified as a prime site in other reports.
— Facility focused on renewal and meeting un- served sporting needs
— Ex Park Association willing to be a partner & provide land
— Was offering to be a possible operating partner'!
!t
Ift
Challenges... 10 i M—M
— To much government money given the economy
— Single use / field only / Less recreational options
— Unclear of how much support was there from sport groups Is trodu enalnDwbrtheelloakllk lmduh4xdmhedaa&tenlo a
vered
— No clear sports tourism opportunities M onvuded in U*plans am shot office and tlaggesDa, asDik
Also iriduded in the darrs areedtibi6on afrKe and spare, a staff roan
and lodef morn aswdlas maintenance areas.
• Failure to launch - Scope /Circumstances /Economy /.....
• However there is still an opportunity...
0
37
A Revised Business Plan
Some of the questions to answer?
• Location — Is this the right location?
• Design - What are the markets to be served?
• What is the capital cost and how could we reduce cost?
• What are the operating costs? What are the revenues?
• How have other communities funded /built /operated these
types of facilities?
• What is the right funding model?
• What is the right operations model & who operates it?
• How much will sport user groups support it?
.,o
�� 040
cv
'r-fl It
39
F.Vsl "Y'_1 ri --A 1'[ c
Revised Business plan
based on key principals..
• Local Recreation + Wellness + Competitive Sport + All Age Groups
• Sustainability — Identify right design, market & management
• Clustering Opportunities — Options for private sector & other recreation
• Sport Tourism — Potential to host key local / regional / national events...
• Spread Investment Requirements Broadly — Association /User groups
/Corporate /Gov't
Our request to council
— Provide in kind staff support to the business plan process. (About 60 hours over 3 -4 months)
— An opportunity to return to council in the spring to present the completed plan.
Thank you. Questions
Ell
BY -LAW NUMBER HC -1
A LAW TO AMEND
THE SAINT JOHN HERITAGE
CONSERVATION AREAS BY -LAW
Be it enacted by The City of Saint
John in Common Council convened, as
follows:
The Saint John Heritage
Conservation Areas By -law, enacted on the
ninth day of October, A.D. 2007, is
amended by:
1 Amending paragraph 2(1)(g) and
Schedule "G ", King Street West Heritage
Conservation Area, by removing from the
heritage conservation area a parcel of land
having an area of approximately 469
square metres, including buildings and
structures thereon, located at 183 Duke
Street West, also identified as being PID
No. 00361543.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2014
and signed by:
Mayor /Maire
ARRETE No HC -1
ARRETE MODIFIANT L'ARRETE
CONCERNANT LES AIRES DE
CONSERVATION DU PATRIMOINE
DE SAINT JOHN
Lors d'une r6union du conseil
communal, The City of Saint John a
decrete ce qui suit :
L'arrete concernant les aires de
conservation du patrimoine de Saint John,
decrete le neuf (9) octobre 2007, est
modifi6 par:
1 La modification du paragraphe
2(1)(g) et de Pannexe « G », Aire de
conservation du patrimoine de la rue King
Ouest, par la suppression d'une parcelle de
terrain d'une superficie d'environ 469
metres carres, comprenant les batiments et
les constructions la- dessus, situee au 183,
rue Duke Ouest, et portant le NID
00361543.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
pr6sent arr&6 le 2014,
avec les signatures suivantes
Common Clerk/Greffier communal
First Reading - February 3, 2014 Premiere lecture - le 3 fevrier 2014
Second Reading - February 3, 2014 Deuxieme lecture - le 3 fevrier 2014
Third Reading - Troisieme lecture -
G'lll
j wv,
February 17th, 2014
Deputy Mayor and Councillors
Subject: Rescheduling March 17th Council meeting
I would like to request that Common Council reschedule the March 17th meeting to March
18th.
Sincerely,
Mel Norton
Mayor
l� -
vu
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41-1 1 www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21- 41-1
42
City Solicitors Office
Bureau de Pavocat municipal
February 6, 2014
Common Council of
The City of Saint John
Your Worship and Councillors:
Re: Amendment to Traffic By -Law
Bike Route — 40 km /h Zones
By report dated October 30, 2012, the City Manager wrote to Council
regarding "an active transportation route ", falling within one of Common
Council's 2012 -2016 priorities, that "we will work toward integrated
walkways and bike paths to connect our neighbourhoods and waterways ".
In this report, the City Manager advised that the "Campus Harbour
Connection" would be the first continuous bike route in the City that would
connect major destinations, including neighbourhoods and Harbour
Passage along the waterfront.
As a result of the above noted City Manager report, Common Council, at
its meeting held on November 13, 2012 resolved to endorse the
implementation of the Campus Harbour Connection Bike Route. Council
also resolved to:
4. Direct the City Solicitor to place in proper translated
form the following amendments to the City's Traffic By -Law for
Council's consideration when the bike route is implemented in
2013:
a. Add Adelaide Street with limits Harrington Street to Metcalf
Street to Schedule M -4 (40 KM /H Speed Limits),
b. Add Metcalf Street with limits Main Street to Lansdowne
Avenue to Schedule M -4 (40 KM /H Speed Limits), and
43
2 Common Council
February 6, 2014
c. Delete Metcalf Street with limits Main Street to Lansdowne
Avenue from Schedule K (Truck Routes)."
The City draws its authority to prescribe speed limits on municipal streets
from the Motor Vehicle Act. Specifically, subsection 142(1) of the Act
provides that a local authority (a Municipality) may prescribe a higher or
lower rate of maximum speed than the rate of speed stipulated at
subsection 140.1(a) (that is, 50 km /h) for any highway within its bounds.
In order to accommodate the bike route, the City Manager indicated in his
above noted report that speed reductions on various roads and the
elimination of a truck route on Metcalf Street were required. Attached to
this report is an amendment to the Traffic By -Law which sets a 40 km /h
speed limit on certain streets designated in Schedule M -3. The
amendment also creates Schedule M -3 and eliminates a portion of Metcalf
Street from the truck route.
It is appropriate for Council, if it wishes, to give first and second reading to
the attached amendment.
Respectfully Submitted,
John L. Nugent
City Solicitor
Enclosure
11
J. Patrick Woods, CGA
City Manager
BY -LAW No.:
A LAW TO AMEND A BY -LAW
RESPECTING TRAFFIC ON STREETS IN
THE CITY OF SAINT JOHN MADE UNDER
THE AUTHORITY OF THE MOTOR
VEHICLE ACT, 1973, AND AMENDMENTS
THERETO
ARRETE No:
ARRETE MODIFIANT L'ARRETE RELATIF
A LA CIRCULATION DANS LES RUES DE
THE CITY OF SAINT JOHN EDICTS
CONFORMEMENT A LA LOI SUR LES
VEHICULES A MOTEUR (1973) ET
MODIFICATIONS AFFERENTES
Be it enacted by the Common Council of Lors d'une reunion du conseil municipal,
The City of Saint John as follows: The City of Saint John a decrete ce qui suit:
A By -law of The City of Saint John
entitled "A By -law Respecting Traffic On Streets
In The City of Saint John Made Under The
Authority of The Motor Vehicle Act, 1973, and
Amendments Thereto ", enacted on the 19th day of
December, A.D. 2005, is hereby amended as
follows:
Par les presentes, Farrete de The City of
Saint John intitule « Arrete relatif a la circulation
dans les rues de The City of Saint John edicte
conformement a la Loi sur les vehicules a moteur
(1973) et modifications afferentes », decrete le 19
decembre 2005, est modifie comme suit:
1 Section 18 is amended by adding the 1 L'article 18 est modifie par Fadjonction de
following immediately after subsection 18(2): ce qui suit immediatement apres le paragraphe
18(2) :
"18(3) No person shall drive a vehicle in
excess of 40 kilometres per hour on the
streets designated in Schedule M -3."
2 Schedule M -3 is added:
See Schedule M -3 attached.
3 Schedule K — Truck Routes is amended by
removing the following words under the following
headings:
Street Limits
Metcalf Street Main Street to
Lansdowne Avenue
18(3)
2 L'Annexe M -3 apres est ajoutee :
Voir 1'Annexe M -3 ci jointe.
3 L'Annexe K — Itineraires pour camions — est
modifee par la suppression des mots suivants sous
les titres suivants :
Rues Limites
Rue Metcalf Rue Main au avenue
Lansdowne
IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a fait
has caused the Corporate Common Seal of the said apposer son sceau municipal sur le present arrete
City to be affixed to this by -law the day of le janvier 2014, avec les signatures
January, A.D., 2014 signed by: suivantes :
29
Mayor /maire
Common Clerk/greffiere communale
First Reading - Premiere lecture
Second Reading - Deuxieme lecture
Third Reading - Troisieme lecture
M.
SCHEDULE M -3 ANNEXE M -3
40 KWHOUR STREETS 40KM
MUNICIPAL
LIMITES
STREET
LIMITS
Rue Metcalf
Harrington Street to Metcalf
Adelaide Street
Street
Main Street to Lansdowne
Metcalf Street
Avenue
RUES
MUNICIPALES
LIMITES
Rue Adelaide
Rue Harrington a la rue Metcalf
Rue Metcalf
Rue Main a la rue Lansdowne
47
OPEN SESSION
February 7, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: CAPITAL FINANCING
The attached Notice of Motion has been prepared as a first step in the permanent
financing of certain Capital Projects. The purpose of the issue is summarized on the
attached schedule.
The giving of this Notice of Motion does not commit the City to any further action. It
does, however, place the City in a position to take action after the expiry of 30 days at
such time as bond market conditions and opportunities permit.
At this stage, it is not necessary to set limits with respect to the coupon rate or the terms
for which bonds are to be issued. These will be established at a later date and will be
related to the market conditions at that time.
Respectfully s
'G
C
ns, CGA, MBA
=inance
P.O. Box 1971 C.P. 1971
Saint John, NB Saint John, N. -B.
Canada E2L 4L1 Canada EA 4L1
SAINT JOHN www.saintjohn.ca
NOTICE OF MOTION
His Worship the Mayor gave the following Notice of Motion. "I do hereby give Notice
that I will, at a meeting of Common Council held after the expiration of thirty days from
this day, move or cause to be moved, the following resolution:
Namely,
RESOLVED that occasion having arisen in the public interest for the following
Public Civic Works and needed Civic Improvements, that is to say:
(Details to be read from "Purpose of the Issue ")."
THEREFORE RESOLVED that debentures be issued under provisions of the Acts of
Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto, to the amount
of $ 11,000,000.
The City of Saint John
Proposed issue of Debentures
To Be Dated On or After March 19, 2014
Purpose of Issue
GENERAL FUND
General Government
$
500,000
Protective Services
$
3,500,000
Transportation Services
$
4,000,000
Economic Development
$
1,000,000
Parks and Recreation
$
1,500,000
Environmental Health
$
100,000
SAINT JOHN TRANSIT COMMISSION
TOTAL
50
10,600,000
400,000
1$11,000,0
12.")
REPORT TO COMMON COUNCIL
M &C2014 -12
February 11, 2014
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Millidgeville Stormwater Detention Pond
PURPOSE
The City of Saint John
The purpose of this report is to update Council on the status of the Millidgeville Stonmwater
Detention Pond project.
BACKGROUND
Large volumes of rainfall runoff can be generated during heavy rains in the Caledonia Brook
drainage basin, which has caused surface flooding in the area as well as sewer backups along
Woodward Avenue and Boars Head Road. As can be seen from the attached photos, these issues
peaked during tropical storms Hannah (September 2008) and Danny (August 2009). Studies have
been completed by CBCL Ltd. in the area since that time providing recommendations to reduce
the risk of flooding in the area as summarized and presented to council (M &C 2010 -180). The
majority of these recommendations have been implemented with the remaining projects included
for consideration in future capital programs. One of the key remaining projects is the
construction of a stormwater detention pond on a City owned parcel of land along Caledonia
Brook and bounded by Boars Head Road, Cambridge Drive and Grantham Road.
On April 15, 2013 (M &C 2013 -75) Council approved a recommendation for CBCL Limited to
complete the design and construction management for the stormwater detention pond project
noted above.
The stormwater detention pond project consists of a detention facility with a capacity of 103,000
m3 with a 750 mm. diameter discharge to the 1500 mm diameter storm sewer on Woodward
Avenue. The project also includes the renewal of four culverts and their associated headwalls
crossing Boars Head Road near Cambridge Drive. This facility will attenuate the stormwater
flows during a storm event and release the stormwater flows in a controlled manner to the
Woodward Avenue storm sewer thereby greatly reducing the risk of sewer surcharging and
flooding in this area.
A second project remaining to be completed is the disconnection of the storm sewers exiting the
Air Canada Centre parking area from the storm sewer system on Boars Head Road, and
discharging them directly into the proposed Millidgeville Stormwater Detention Pond. This
project has been combined with the stormwater detention pond project and is proposed to be
tendered as one contract.
51
M &C2014 -12
February 11, 2014
Page 2
ANALYSIS
Based on design considerations the City has acquired two parcels of land adjacent to the City
owned property in order to complete the detention pond project (M &C 2013 -192 and M &C
2013 -268).
During the preliminary design phase, it was determined that some of the property owners on both
Boars Head Road and Grantham Road have been enjoying the use of City property beyond their
property lines and that there are some fixtures (storage sheds, gardens, benches, etc.) which will
need to be relocated by the owners prior to construction of the detention facility. Property
owners will be notified by the City of their responsibility to remove or relocate their fixtures
prior to the start of construction.
The detailed design drawings have been completed and staff looks forward to posting the tender
advertisement for this project in the coming weeks. Construction of the project is expected to
begin in the spring of 2014 and be completed by late fall of 2014. This is a major project that
will impact the area around Boars Head Road, Cambridge Drive, and Grantham Road during
construction but is not likely to involve significant road closures. It is appropriate to hold a
Public Information Session to allow local residents and others an opportunity to view the project
design drawings, ask questions and give their feedback on the construction project.
Representatives from the City of Saint John and the project design team will be available to
answer questions related to the proposed project.
A public information session is proposed to be held close to the project site in the coming weeks.
The information session will be advertised in the local newspaper and a copy of the notice will
be delivered door to door in the project area. An information item will be provided to Council in
advance of the information session to extend an invitation to any Councillors who may wish to
attend.
FINANCIAL IMPLICATIONS
The total Millidgeville Stormwater Detention Pond project budget under the General Fund
Capital program is $4,938,000 ($1,575,000 City Share and $3,363,000 Other Share from Gas
Tax Funding) for property acquisition, design, construction and construction management. Based
on current project cost estimates it has been determined that the project can be completed within
the current project budget.
52
M &C2014 -12
February 11, 2014
Page 3
RECOMMENDATION
It is recommended that Common Council approve the process as outlined in this report and direct
staff to hold a public information session and proceed with tendering of the Millidgeville
Stormwater Detention Pond Project.
Respectfully submitted,
e
Municipal Engineer
Wm Edwards, P.Eng.
Commissioner
Transportation & Environment
53
!3 L Kk�-
Brian Keenan, P.Eng.
Engineering Manager
`1
J. atrick Woods, CGA
City Manager
14 January 2014
His Worship Mel Norton
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Trade & Convention Centre Wireless Network
BACKGROUND:
dim
In August of 2013 staff received a call from the General Manager of the Hilton Hotel with
respect to the failure of the wireless network at the Trade & Convention Centre and the
resultant impact on the operations of the Centre. The wireless network is a key
component of the services offered to customers of the Centre. Staff met with the
Manager of the Hilton who had received a proposal from the Trade & Convention
Centre's audio visual service provider to repair and upgrade the wireless network.
ANALYSIS:
The estimated cost to repair and upgrade the wireless network was $38,000. Funds
were not provided in the 2013 Capital Budget to undertake this work. The timely
completion of the repair and upgrade to the network was necessary to meet the
obligations of the Trade & Convention Centre as well as to enable the Centre to book
potential events.
The proposal was reviewed by the City's IT department for reasonableness and
consistency with the City's wireless goals. In addition a discussion to proceed with the
work was held with the City Manager and approval to proceed with the work was given.
FINANCIAL IMPLICATIONS:
The work was performed by Audio Visual Services (Canada) Corporation while the
required network equipment was provided by Insight Canada Inc. The actual total for
completion of the work was $42,053.39. As previously mentioned this was not a
budgeted item in the 2013 Capital Budget and as such staff is asking Council to
approve payment of the following invoices for this work:
Audio Visual Services (Canada) Corporation $ 19,951.73
Insight Canada Inc. $ 22,101.66
54
January 14, 2014 Trade & Convention Centre Wireless Network Page 2
RECOMMENDATION:
It is recommended that Common Council approve the payment to Insight Canada Inc. in
the amount of $22,101.66 and to Audio Visual Services (Canada) Corporation in the
amount of $19,951.73 for goods and services provided in the upgrade of the Wireless
Network at the Saint John Trade & Convention Centre.
Respectfully su
Gregory Yeomans, CGA, MBA
Commi s' ner of Finance and Administration
J. Patrick Woods, CGA
City Manager
55
REPORT TO COMMON COUNCIL
February 10th, 2014
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors
City of Saint John
SUBJECT: Tender for the Supply of Desktop Computers and Laptops
Purpose
The purpose of this report is to recommend that the City of Saint John enter into a 12 month
supply agreement, with an option for two additional 12 month terms, with Cox Electronics and
Communications for the provision of desktop computers, laptop computers, and rough duty
mobile computers.
Background
The City's Information Technology service manages and maintains 625 user devices including
laptop computers, desktop computers, tablets, rough duty mobile laptops, etc. These devices are
part of a Desktop Evergreen Program that was implemented in 2001. Under this self-funding
program service areas are charged a monthly fee for each device that covers the operating system
and software licensing, management and antivirus software, and device renewal.
Between 2001 and 2009 all devices in the program were renewed every 3 years. At the time
hardware was rapidly evolving and software was changing to take advantage of new capabilities.
Today desktop computer performance improvement has leveled out and the software demands
for office applications no longer require the newest and best hardware. As a result hardware can
stay in service longer and is replaced every 4 to 5 years depending on the application.
The Desktop Evergreen Program aligns with Council's priorities of fiscal responsibility and
sustainability. The program is continually reviewed and optimized as new technology becomes
available, supporting the City Manager's commitment to maintaining a high performance and
efficient municipal government. For example, it was estimated that iPad deployment for
Common Council will result in an accumulated savings of $15,000 over 4 years.
56
Analysis
Tenders from three companies were received for the supply agreement to provide desktop
computers and laptops for the City of Saint John (Tender number 2013-702501T). The results
from the Tender can be found in Appendix A.
The bids from Cox Electronics and Communications and IMP Solutions Group were very close
and both represented an estimated 15% savings compared with the previous supply agreement.
An analysis of a complete fleet replacement (4 to 5 years depending on the asset) showed that the
Cox Electronics and Communications bid will result in $41,000 in incremental savings relative
to the IMP Solutions Group bid, which has an estimated total 4 -5 year fleet replacement cost of
$851,000. Similarly, the 2014 cost to replace computer assets through the Desktop Evergreen
Program is estimated to be $180,000 with Cox Electronics and Communications versus
$188,000 for IMP Solutions Group.
Based on the requirements of the Tender, the three vendor submissions and our fleet replacement
analysis, staff recommends that the City of Saint John enter into a supply agreement with Cox
Electronics and Communications. City Materials Management staff have reviewed the bids and
have found them to be complete and formal in every regard. IT Staff also conclude that the
recommended vendor has the necessary resources, expertise and capacity to provide the required
products and services, and recommend acceptance of their tender.
Input From Other Sources — Materials Management
The above process is in accordance with the City's Procurement Policy and Materials
Management support the recommendation being put forth.
Recommendation
It is recommended that the tender submitted by Cox Electronics and Communications for the
establishment of a supply agreement for the provision of desktop computers, notebooks, and
rough duty mobile computers for a period of 12 months, with an option for review and extension
of up to two additional 12 month terms, be accepted.
Resolution
1. That the City enter into a Supply Agreement with Cox Electronics and Communications
for the provision of desktop computers, notebooks, and rough duty mobile computers for
a period of 12 months, with an option for review and extension of up to two additional 12
month terms.
57
Respectfully submitted,
Brian Woods, M.Sc.
Information Technology, Manager
- \ ow--�
J. # a 'ck Woods, C.G.A.
City Manager
9.11
Neil Jacobsen, MBA
Commissioner of Strategic Services
Appendix A
City of Saint John
Tender Summary
2013-702501T
Computer Equipment
Tender Opening: 2:30 P.M., Wednesday, December 04, 2013
2 "d Floor Boardroom, 175 Rothesay Avenue
"Note: The above amounts are recorded as opened. The amounts have not be checked or verified
and may contain errors. The City of Saint John reserves the right to reiect any or all bids and the
lowest or any bid will not necessarily be accepted."
59
IMP Solutions Group
Cox Electronics
&
Communications
Atlantic Data
Systems
SECTION A - DESKTOPS No Subs)
1.
E7C99AW #ABA
HP EliteDesk 800 G1 Small Fonn Factor PC
$852.54
$846.00
$1441.75
2.
E3S90UA#ABA
HP EliteDesk 800 G1 Tower PC
$877.35
$870.00
$1308.56
3.
A9S75A8
HP Compaq LA1956 LCD Monitor
$174.47
$176.00
$ 200.76
4,
Carepack to 4 Years
$197.57
$ 74.00
$ 202.79
SECTION B - NOTEBOOKS No Subs
1.
D8C07UT
HP EliteBook 847p Notebook PC
$775.81
$785.00
$935.46
2.
A7E36AA
HP 2012 120W Advanced Docking Station
$155.01
$158.00
$331.01
3.
B1T09AA
HP USB Keyboard and Mouse Bundle
$ 19.63
$ 20.00
$ 34.15
4.
Care pack to 4 Years - for laptops
$ 72.29
$202.00
$425.05
SECTION C - PANASONIC TOUGHBOOKS CF31 (No Subs
j
CF31 WBLJXDM
MK4 -Intel ® Core i5 -3340M V Pro Processor, 2.7
GHz, 4GB, 13.1" 1024 x 768, XGA sunlight -
viewable touch screen LCD, 50OGB shock mounted
hard drive, 802.1 1b /g /n, wireless antenna, Backlit
keyboard, No Multi [hive
$4425.65
$4068.00
$5207.23
2.
CF31 WBLJGDM
MK4 Touch, (Same unit as above with the LTE modem installed)
$4760.29
$4374.00
$5504.97
Accessories for the CF31
3.
CFAA5713AM
AC Adaptor for CF31 .'CF53 (15.6v-7.05A, I 10W)
$66.93
$69.00
$73.74
4.
CFBA85002G
2GB Memory for i5 -520rn Toughbooks
n/a
$105.00
n/a
5.
CFVDM312U
DVD Multi drive for CF31 MK4
$283.64
$290.00
$333.73
6.
CFVEB311 U
Port Replicator for CF31 (AC Adapter sold sep.)
$273.03
$279.00
$321.23
7.
CFAA5713AM
AC Adaptor for CF31 / CF53 (15.6v- 7.05A, I IOW)
$ 66.93
$ 69.00
$ 78.74
8.
EX1
4th year Extended Warranty - Must be purchased at
the time the Toughbook is purchased
$371.82
$368.00
$437.48
Panasonic Toughbooks CF53 (No Subs)
j
CF53SWLH9DM
MK3 -Intel ® Core i5- 3340M, 2.70GHz, 14.0" HD
TOUCH SCREEN, 4GB RAM, 50OGB Hard Drive,
DVD- Multi'VPro, RJ11, USB 2.0 x 2, USB 3.0 x
2, LTE Modem,
$2493.29
$2290.00
$2883.32
Accessories for the CF53
2.
CFAA5713AM
AC ADAPTOR FOR CF53 (15.6v- 7.05A, I IOW)
$66.93
$65.00
$ 78.74
3.
CFWM BA1104G
4GB Memory only for i5 -3340m Toughbooks
$180.60
$185.00
$212.49
4•
CFVEB531 U
Port Replicator for CF53 (USB 3.0 x 1, USB 2.0 x
3, Serial, LAN, VGA, HDMI) - Adapter sold se p.
$155.10
$158.00
$182.60
5•
EX1
4th Year Extended Warranty - Must be purchased at
the time the Tou hbook is purchased
$371.82
$368.00
$437.48
"Note: The above amounts are recorded as opened. The amounts have not be checked or verified
and may contain errors. The City of Saint John reserves the right to reiect any or all bids and the
lowest or any bid will not necessarily be accepted."
59
PATH WAYS
7 An International Women's Day Event
SAINT JOHN, NB
133 Prince Edward St.
Saint John, NB E21- 3S3
Tel 506 652 5600 - Fax 506 652 5603
Email loanfund o)nbnet.nb.ca
Website www.loanfund.ca
Charitable #85491 3241 RR0001
ORGANIZING COMMITTEE
January 7, 2014
Saint John Community Loan Fund
City of Saint John
Rhoda Welshman
Mayor and Common Council
ReAction Events
logo in promotional material (website, social media, posters and conference kit). You will
Manon Pelletier
Re: International Women's Day Event, Saint John NB
Wellness Consultant
conference Marketplace and five tickets to participate in the conference.
Pam Beyea
Stakeholders from business, government, and nonprofit sectors are coming together to
East Valley
present Pathways to Empowerment 2014, the second annual International Women's Day
Rachel Grant
Event in Saint John on Friday, March 7, 2014 at the Delta Brunswick. This Conference will
Saint John Volunteer Centre
celebrate the achievements of women while offering workshops that build on
Belinda Kumar
entrepreneurship, leadership, and empowerment.
Province of New Brunswick
building skills and relationships, while supporting women's economic development
Melanie Vautour
We are turning to you; the representatives of a new Saint John, the Renaissance City, to
Saint John Community Loan Fund
show your support of women and International Women's Day by sponsoring the event
Erin Gallagher
with a $2500 donation. In addition to a charitable receipt, you will be recognized with a
Saint John Community Loan Fund
logo in promotional material (website, social media, posters and conference kit). You will
also receive mention from the podium, as well as a complimentary exhibitor table at the
THE SAINT JOHN COMMUNITY
conference Marketplace and five tickets to participate in the conference.
LOAN FUND has a mission to
The first annual Pathways to Empowerment was a huge success. More than 200
improve social conditions, promote
professionals and entrepreneurs from throughout southern New Brunswick enjoyed
economic independence and foster
entrepreneurship in our community.
building skills and relationships, while supporting women's economic development
programming at the Saint John Community Loan Fund.
FACT
Our keynote speaker for 2014 is New Brunswick's own Paula Morand. Winner of numerous
The more women are engaged
accolades and awards, including RBC Woman Entrepreneur of the Year (2012) and
economically, socially and politically,
Canadian Committed Entrepreneur of the Year (2011), Paula is known for her experiential
the healthier and stronger our
keynotes that empower individuals, businesses and organizations to thrive.
communities become.
INTERNATIONAL WOMEN'S DAY Thank you so much for considering our request. I will follow up with you. In the meantime,
if you have questions, please feel free to contact me directly at 652 -5601 or
is celebrated throughout the world, excel @loanfund.ca. We greatly value your support.
and is now a national holiday in over
20 countries. Across the globe,
thousands of events are held to
celebrate the achievements of
women and call for greater
economic, social and political
equality for women and girls.
"7 do not wish women to have power
over men; but over themselves."
- Mary Wollstonecraft Shelley
Sincerely,
Erin Gallagher
Business & Employment Coach,
Saint John Community Loan Fund
tXcActloTS Stint John Community Lean Fund
60 "Life's a party — Have one i. V—pl • • 1—flnk in i nmmanin
1`
v
The City of Md= John
PROCLAMATION
WHEREAS: the YMCA is a charity focused on community support and
development. Our aim is to foster the growth of all persons
in spirit, mind and body and to build healthy communities;
and
WHEREAS: the YMCA in Canada was established 160 years ago as a
charity dedicated to the health of both individuals and
communities. Our focus on inclusiveness and accessibility
means we serve people f all ages, backgrounds and abilities
through all stages of life. Through YMCA financial
assistance programs, the YMCA is accessible to all; and
WHEREAS: we see a day when more people, especially children and
youth, connect with each other, give of themselves, and
grow in their sense of purpose and belonging. We envision
an inclusive society where everyone, regardless of their
background, experiences, or circumstances, participates
fully. The YMCA works towards building a community
characterized by strong, supportive connections between
individuals and among groups; and
WHEREAS: each year YMCAs across the country raise funds through
the YMCA Strong Kids Campaign. Funds generated
through this annual campaign ensure that no one is denied
access to YMCA programs and services. In our community
over 2000 individuals are currently provided financial
assistance;
NOW THEREFORE: 1, Mayor Met Norton, of Saint John do
hereby proclaim the month of February 15th - March 15th, 2014 as YMCA Strong
Kids Month in the City of Saint John.
In witness whereof I have set my hand and affixed the official seal of the
City of Saint John.
61
1-7-. r TO _ _ COUNCIL
12 February 2014
His Worship Mel Norton
and Members of Common Council
Your Worship and Councillors:
SUBJECT: 2014 General Capital Budget
Background
Each year the City budgets for major capital investments that support the delivery of
municipal services. These initiatives are funded by transfers from other levels of
government (gas tax), the sale of assets (property), internal reserves (computers) and
long -term borrowing. The total expenditure level projected for 2014 is $2495M with
$12.36M funded from other sources and a net borrowing cost to the City of $11.83M.
The initial total request for new investments far exceeded our fiscal capacity. It was
therefore necessary to strike a balance in both the type and magnitude of the projects
that are funded in full consideration of our ability to pay. The selection of projects
must also integrate with planned investments in the Water and Sewerage utility.
The selection of the projects for the proposed capital program took into consideration
Common Council's priorities, safety of the public and our employees, the preservation
of assets, economic development opportunities, operational necessities and measures
to reduce costs.
Some of the 69 initiatives included in the submitted 2014 capital program are
highlighted below.
Roads -- Capital renewal of Hillcrest Street will be undertaken in conjunction with
renewal of underground infrastructure; reconstruction of a portion of Prince William
Street will proceed and $1.OM in gas tax funding will be allocated to continued
road maintenance and repair. In addition, $1.20M will be budgeted for upgrades to
curbs and sidewalks. The total funding allocation (operating and capital) for road
related works is projected at $10.7M for 2014.
Drainage Control - Aged infrastructure and more frequent and intense storms
necessitate ongoing investments in drainage control measures in order to protect the
properties of homeowners and businesses. Extensive work will continue in 2014 with
10 projects to be undertaken in various locations around the City. Gas Tax funding of
$5.45M will limit the City's direct contribution at $1.44M.
8
62
Recreation — Construction of an artificial turf field in partnership with a private sector
sponsor, facility improvements at the Aquatic Centre, new humidifiers at the Hilton
Belyea Arena, support for construction of the new Y and replacement of the electrical
service entrance at the Peter Murray arena are proposed.
Economic Development -- funding for the second phase of facility upgrades at the
Trade and Convention Centre, continued investment in the Coast Guard site, cost
sharing to address storm water management at the Shannex development and
installation of Way-finding signage in the Uptown is proposed.
Safety — The budget includes provision for the replacement of aged fire equipment for
our personnel, upgrade of gas detection equipment, code improvements at the LBR, an
upgrade to the fire panel at Harbour Station, evaluation of Trunk Radio System
replacement options for fire and police and Phase 2 of the Evacuation Signage project.
Cost Reduction -- Various energy management initiatives, transitioning to LED street
lights and funds for the municipal works depot on the West side are included.
Preservation of Assets — continued investment in our vehicle fleet, purchase of two
new Transit buses, and improvements to the Lily Lake Pavillion are included.
Operational Needs — replacement of backbone servers and computers, new point of
sale equipment for concessions at Harbour Station, upgrades to parking ticket
equipment, improvements at the City Library and new motors for the fire rescue boat
are proposed.
The continued availability of gas tax funding is critical to meeting our infrastructure
needs and reducing the use of debt financing. Any reduction in the level of our
allocation would necessitate an equivalent reduction in project spending.
The Capital budget addresses Council's priorities (roads, recreation, economic
development) and continues with needed investments to promote public safety, reduce
flooding and maintain existing assets.
The City does not have limitless resources. Implementation of the policies and
directions of PlanSJ and PlaySJ are necessary in order to better manage demands for
investment in new infrastructure and to reduce the costs of maintaining existing
facilities.
Recommendation
That Common Council approve the attached 2014 General Capital budget.
Respectfully submitted,
J. trick Woods, C -GA
CITY MANAGER
9
63
APPENDIX A
2014 GENERAL CAPITAL FUND BUDGET
Protect#
CATEGORY
DEPARTMENT
DESCRIPI'IOH
BUDGET -OTHER
BUDGET -CITY
SHARE
SHARE
1
Municipal Owned
Buildings
Canada Games Aquatic
Replace Fitness Flooring - Public Health
$ 45,000.00
2
Municipal Owned
Buildings
Canada Games Aquatic
Replace Bleachers Phase 1- Past life expectancy, unsafe
$ 35,000.00
3
Municipal Owned
Buildings
Canada Games Aquatic
Competitive Equipment - Required by standard
$ 85.000.00
4
Municipal Owned
Buildings
Canada Games Aquatic
Replace Diatomatious earth filters and second boiler
$ 184,000.00
5
Municipal Owned
Buildings
Canada Games Aquatic
Replace valves In compatltion pool
$ 28,350.00
6
Strategic Services
Corporate Planning
Customer Service Software (Land Module)
$ 21,325.00
7
Safety
EMO
Implement Phase 2 of the Evacuation Sign Project - Part 1
(2014)
$ 5
8
Street Lighting
Energy Mgmt
Replace Street Lights - LED
$ 40,000.00
9
Management
Facility Management
Miscellaneous Energy Management Measures -
$ 40,000,00
10
Energy
Management
Facility Management
Operation Complex Rothesay Ave - New Heat Pump
$ 30,000.00
11
Energy
Management
Facility Management
Replace Electrical Service Entrance -Peter Murray Arena
$
100,000.00
12
Energy
Management
Facility Management
Two New Dehumidifiers - Hilton Belyea Arena
$
70 00Q,00
Real Estate &
13
Facility
Facility Management
Purchase of Works West Building
$
414,000.00
Management
Real Estate &
14
Facility
Facility Management
Capital Improvements- Various Buildings
$
325,000.00
Management
Page 997
APPENDIX A
2014 GENERAL CAPITAL F-UND BUDGET
Project #
CATEGORY
IDEPARTMEM
DESCRIPTION
BUDGET -OTHER
BUDGET -CITY
SNARE
SHARE
Real Estate &
15
Facility
Facility Management
City MarketTower - Architectural and Engineering Work
$
270,00040
Management
16
Econ Development
Fallsview Park
Site Improvements
$
150,OD0.00
17
Safety
Fire
Replacement / upgrade of gas detection equipment (2014)
$
22,000.00
18
Safety
Fire
Replacement of aged Bunker Gear (2014)
$
25,000.00
19
Safety
fire
Technical Rescue Equipment (2014)
$
10,400.00
20
Safety
Fire
Replacement of motors on Rescue Boat
$
42,000.00
21
Safety
Fire
Replacement of aged SCBA packs and Bottles (2014)
$
51,000,00
22
Fleet Replacement
Fleet
Fleet Replacement (Reserve Account)
$ 3,666,000.00
23
Development
Growth and Development
Funds for outstanding development commitments
$
35,000.00
Incentives
Municipal Owned
24
Buildings
Harbour Station
Upgrade Fire Panel
$
22,000,00
25
Municipal Owned
Harbour Station
Replace Point of Sale for all Concessions
$
65,000.00
Buildings
26
Municipal Owned
Harbour Station
Replace Existing Servers/Computers for Ticketing System
15,0004Buildings
Municipal Owned
Building External Wail repair, pump replacement, Energy Mgmt
27
Buildings
Harbour Station
System
$
90'000'00
28
Strategic Services
Information Technology
Replace City's Network Core & Key Network Components (Data
$
200,000 00
Processing Hub)
Page W
APPENDIX A
2014 GENERAL CAPITAL FUND BUDGET
Project #
CATEGORY
BUDGET -OTHER BUDGET' -CRY
DEPARTMENT DESCRIPTION
SHARE SHARE
29
Strategic Services
Information Technology Replace Key Server Components (Data Centre & Primary City
$ 130,000.00
LBR
Code - Sprinkler System $ 727,000.00
Operations - CAD Services, Finance and Public Safety)
30
Replace Public Safety (Police) Data Storage Systems Used for
Strategic Services Information Technology S 13B4O00.OD
Building Deffencies -1 of 3 year $ 150,000.00
Digital Evidence Storage and Operations
31
Strategic Services
Information Technology
Computer Replacement (Reserve Account) $ 467,461.00
32
Municipal Owned
Buildings
LBR
Code - Sprinkler System $ 727,000.00
33
Municipal Owned
Buildings
Lily Lake Pavilion
Building Deffencies -1 of 3 year $ 150,000.00
34
Parking
Parking Commission
Replacement of 2008 enforcement/collection vehicle $ 35,000.00
35
Parking
Parking Commission
Purchase of New Single Head Parking Meters
$
19,500,00
36
Safety
Police Commission
Upgrade to Outdoor Shooting Range to meet Firearms Act
$
50,000.0
37
Safety
Police Commission
Integrated Radio Systems (Consultants)
$
5D,000.00
Municipal Owned
Rockwood Park Golf
38
Buildings
Course
Capital Improvements
$
75,000.00
Saint John Transit
39
Transit
Commission
Bus Replacement (2 Buses)
$
920,000.00
40
Econ Development
Saint John Waterfront
Funds for Fundy Quay approved in 2013
$
214,000.00
Development
Saint John Waterfront
Fundy Quay - Waterfront Dev. - Legal /Engineering/Project
41
Econ Development
Development
Management
$
75,WD.00
Saint John Waterfront
42
Econ Development
Development
Board Welk- Repairs and Maintenance
$
15,000.00
Page Ja7
66
APPENDIX A
2014 GEf1!EgAL CAPITAL FUND BUDGET
Page *
BUDGET -OTHER
BUDGET -cITY
PrajecS#
CATEGORY
DEPARTMENT
DESCRIPTION
SHARE
SHARE
43
Econ Development
Saint John Waterfront
Loyalist Plaza and North Market5lip Refurbishment
$ 180 000.00
Development
44
Econ Development
Salntlohn Waterfront
Harbour Passage refurbishment
$ 65,000.00
Development
45
Econ Development
Saint John Waterfront
Smythe Street Expansion Joints
$ 35,00D_00
Development
46
Econ Development
Shannex
Detention Pond - Senlors Housing Development
$ 5S01000.00
Municipal Owned
Changes to Circulation Desk, floor replacement, replace
47
Buildings
51 Free Public Library
slatwail
$ 45,000.00
48
Municipal Owned
SI Trade Convention
Renovations, bathrooms, lobby, door locking systems, meeting
$
Buildings
and
rooms
450,000.00
racllity Renewal Fund - Various. Includes for the replacement
and renewal of existing infrastructure such as sportHeld assets,
49
Parks & Public
Transportation &
playground, tennis courts and other facilities. Expenditures on
$
Spaces
Environment Service
neighbourhood level playgrounds will be dependant on the
525'000'00
adoption of PlaySi and the implementation of the 'Adopt a-
rk' strata
Shamrock Park Phase 1 of Master Plan - North. Phase I of
Parks & Public
Transportation &
renovation includes: artificial multi - Purpose field with lighting
$ 500,000'00
$
50
Spaces
Environment Service
replaced and provision made for underground services to
1050,000.00
support future sewer separation In this area.
Storm Water Management - Brentwood - Boars Head Road.
Construction of storm water detention pond on Caledonia
51
Storm
Transportation &
Brook - Low Pond including design and construction
$ 900,000.00
Environment Service
management services. Subject to environmental approvals.
Project to be funded under G.T.F.
Honeysuckle, Sherbrooke Street Drainage Basin - North side of
Storm
Transportation &
Route #1. Installation of storm sewer for separation
52
Environment Service
improvements, Including construction management Services-
Project to be funded under G.T.F.
Transportation &
Honeysuckle, SherbrookeSireet Drainage Basin - Culvert 43 -
53
Storm
Crossing the Saint John Throughway. Request replacement of
$ 1,200,000.00
Environment Service
existing undersized culvert by NBDTI
Honeysuckle, Sherbrooke Street Drainage Basin - Culvert #4 -
54
Storm
Transportation &
Crossing the Saint John Throughway_ Request replacement of
$ 2,600,000.00
Environment Service
existing undersized culvert by NBDTI
Douglas Avenue - Clarendon Street to Civic #170. Install 335 m
55
Storm
Transportation &
of new 300 mm storm sewer, including construction
$ 700,000,00
Environment Service
management services.
Page *
APPENDIX A
2014, GENERAL CAPITAL FUND BUDGET
Project
CATEGORY
DEPARTMENT
DESCRIPTION BUDGET -OTHER
BUDGET -CITY
model for the Millidgeville catchment
SHARE
SHARE
Westgate Park Drainage Basin - Channel Modifications -
Hillcrest Drive - Manawagonish Road to Fenton Drive.
Transportation &
56
Storm
Transportation & Installation of approx.550m of new 300mm and 375mm storm
Environment Service
for channel modifications to regrade the existing drainage
$ 50,000.00
Environment Service sewer for separation, Including construction management
$ 380,000.00
channel as recommended in drainage basin study.
servim,
Transportation &
Prince William Street - Princess Street to Duke Street.
Transportation & Honeysuckle, Sherbrooke Street Drainage Basin - Honeysuckle
Environment Service
57
Storm
Environment Service Drive to Fairville Boulevard. Design and obtain approvals for
$ 50,000.00
construction management services
drainage channel Improvements.
Transportation &
Environment Service
Retaining Walls - Renewer /Replacement
Honeysuckle, Sherbrooke Street Drainage Basin - Fairville
58
Storm Transportation & Boulevard, near Comfort Inn and Travel lodge. Design and
Asphalt Roadway Resurfacing - Neighbourhoods - Various
Environment Service easement acquisitions for the installation of two new storm $ 100,000.00
63 Transportation
outfalls.
locations. Renewal of asphalt roadway In conjunction with the
Transportation & Storm water Model Development - Miilidgeville Catchment.
-'� '•" ••
Environment Service
�$I11 -111I's ICI II 1 VI UIC {]evel r7pment Or a sro rm water
$ 160,000.00
model for the Millidgeville catchment
Westgate Park Drainage Basin - Channel Modifications -
60 Storm
Transportation &
Downstream of Downsview Drive. Property acquisition required
Environment Service
for channel modifications to regrade the existing drainage
$ 50,000.00
channel as recommended in drainage basin study.
Transportation &
Prince William Street - Princess Street to Duke Street.
61 Storm
Environment Service
Installation of new 300mm diameter Storm Sewer, including
$ 180,000.00
construction management services
62 Transportation
Transportation &
Environment Service
Retaining Walls - Renewer /Replacement
$ 125,000.00
Asphalt Roadway Resurfacing - Neighbourhoods - Various
63 Transportation
Transportation &
locations. Renewal of asphalt roadway In conjunction with the
Environment Service
annual asphalt roadway maintenance and rehabilitation $
1.000.000.00
program. Project to be funded under G.T.F.
Curb ewe enewa - Neighbourhoods - Various locations.
Transportation &
Renewal of concrete curb and sidewalk including drainage
64 Transportation
Environment Service
control and landscaping in conjunction with the annual asphalt S
995,000.00 $ 205,000.00
roadway maintenance and rehabilitation program. Project to be
Transportation &
Hillcrest Drive - Manawagonish Road to Fenton Drive. Street
65 Transportation
Environment Service
reconstruction (excavation, curb, landscaping, paving },
$ 830,000.00
Including construction management services.
Rodney Street - Watson Street to Civic # 256. Street
66 Transportation
Transportation &
reconstruction (excavation, backfill, curb, sidewalk, landscaping
Environment Service
and installation of approx.140m of new storm sewer),
$ 450,000.00
including construction management services.
Prince William Street - Princess Street to Duke Street. Street
67 Transportation
Transportation &
reconstruction (excavation, curb, sidewalk, paving)
$
284,000.00
Environment Service
underground utilities, including construction management
$ 1,750,000.00
services.
68 Econ Development
Uptown Saint John
Way Finding
$ 35,000.00
69 Econ Development
YMCA
Contribution to Water and Sewage Hook -up
$ 160,000.00
Page ged
V 4Z) DI Kull
2014 GENERAL CAPITAL FUND BUDGE:`
Project#
CATEGORY
DEPARTMENT
DESCRIPTION
BLIDGET'UTHER
SHARE
BUDGET -CITY
SHARE
Total for Approval
S 12,362,461.00
$ 12,593,57S.00
Sale of Land
$ 760,000,00
Net Borrowing
$ 11,833,575 -00
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