2013-01-28_Agenda Packet--Dossier de l'ordre du jour1
City of Saint John
Common Council Meeting
AGENDA
Monday, January 28, 2013
6:00 pm
Council Chamber
Si vous avez besoin des services en francais pour une reunion de Conseil Communal, veuillez contacter le
bureau de la greffière communale au 658-2862.
Pages
1.Call to Order - Prayer
2.Approval of Minutes
3.Approval of Agenda
4.Disclosures of Conflict of Interest
5.Consent Agenda
6.Members Comments
7.Proclamation
7.1 Heart Month February 2013 1 - 2
7.2 Data Privacy Day January 28, 2013 3 - 3
8.Delegations / Presentations
9.Public Hearings
9.1 Proposed Zoning By-Law Amendment 78 Prince William St 4 - 10
9.1.1 Planning Advisory Committee Report recommending Zoning be Denied 11 - 18
10.Consideration of By-laws
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10.1 Third Reading - Proposed Plumbing By-Law Amendment 19 - 19
11.Submissions by Council Members
12.Business Matters - Municipal Officers
13.Committee Reports
13.1 Saint John Board of Police Commissioners: Response to Council Resolution
respecting Sex Trade Workers (tabled on Jan 14, 2013)
20 - 26
13.2 Finance Committee: 2011 Audited Financial Statements 27 - 27
13.2.1 The City of Saint John General Fund 28 - 53
13.2.2 The City of Saint John Water and Sewerage Utility 54 - 69
13.2.3 The City of Saint John Reserve and Trust Funds 70 - 77
13.2.4 Audited Financial Statements (Presentation)78 - 91
14.Consideration of Issues Separated from Consent Agenda
15.General Correspondence
15.1 Urban Core Support Network - Request to Present 92 - 92
16.Supplemental Agenda
16.1 PlaySJ - City of Saint John Parks & Recreation Strategic Plan (Presentation)93 - 122
16.2 City Manager: 2013 General Capital Budget 123 - 138
16.3 Sex Trade Action Committee (Presentation)139 - 139
16.4 City Manager: Appointment of a Heritage Officer Pursuant to the Heritage
Conservation Act
140 - 141
16.5 City Manager: Funding from Government of NB's 2012 Community Recognition
Award
142 - 143
16.6 City Manager: Safe, Clean Drinking Water Program - P3 Business Case Study
and the Groundwater Exploration Updates
144 - 147
16.7 City Manager: Demolition of Vacant, Dilapidated, Dangerous and Unsound
Building at 68 Morris St (PID # 36020)
148 - 158
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16.7.1 Affidavit of Service 159 - 170
16.7.2 Solemn Declaration of Service 171 - 182
16.7.3 Notice to Comply 183 - 190
16.7.4 Decision of Brenton Kean (Lawyers)191 - 196
16.8 City Manager: City of Saint John 2013 Pre-Budget Submission to the
Government of New Brunswick
197 - 199
16.9 City Manager: City of Saint John's Benefits Plan Individual Large Amount
Pooling
200 - 202
16.10 City Manager: Reversing Falls Bridge Water Main Rehabilitation 203 - 204
16.11 Approval of Minutes - January 7, 2013 205 - 214
16.12 Approval of Minutes - January 14, 2013 215 - 219
16.13 City Manager: Loch Lomond Road (Russell Street to Westmorland Road) -
Water, Sanitary and Storm Sewer Renewal and Road Reconstruction
220 - 222
17.Committee of the Whole
18.Adjournment
City of Saint John
Common Council Meeting
Monday, January 28, 2013
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en français pour une réunion de Conseil Communal, veuillez
contacter le bureau de la greffière communale au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of section 10 of the Municipalities Act and Council / Committee will make a
decision(s) in that respect in Open Session:
4:00 p.m. 8th Floor Boardroom City Hall
1.1 Personal Matter
1.2 Approval of Minutes 10.2(4)(b)
1.3 Personal Matter 10.2(4)(b)
1.4 Legal Matter 10.2(4)(f,g)
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The City of Saint John
Séance du conseil communal
Le lundi 28 janvier 2013
Salle du conseil, 18 h
Comité plénier
1. Ouverture de la séance
Si vous avez besoin des services en français pour une réunion de Conseil Communal,
veuillez contacter le bureau de la greffière communale au 658-2862.
Chacun des points suivants, en totalité ou en partie, peut faire l'objet d'une discussion en
privé en vertu des dispositions prévues à l'article 10 de la Loi sur les municipalités. Le
conseil/comité prendra une ou des décisions à cet égard au cours de la séance publique :
16 h Salle de conférence, 8e étage, hôtel de ville
1.1 Question relative au personnel
1.2 Approbation du procès-verbal – alinéa 10.2(4)b)
1.3 Question relative au personnel – alinéa 10.2(4)b)
1.4 Question juridique – alinéas 10.2(4)f), g)
Séance ordinaire
1. Ouverture de la séance, suivie de la prière
2. Approbation du procès-verbal
3. Adoption de l'ordre du jour
4. Divulgations de conflits d'intérêts
5. Questions soumises à l'approbation du conseil
6. Commentaires présentés par les membres
7. Proclamation
7.1 Le Mois du cœur – Février 2013
7.2 Journée de la protection des données – 28 janvier 2013
8. Délégations et présentations
9. Audiences publiques
9.1.1 Rapport du Comité consultatif d'urbanisme recommandant le rejet de la
demande de zonage
10. Étude des arrêtés municipaux
10.1 Troisième lecture relative au projet de modification de l'arrêté sur la
plomberie
11. Interventions des membres du conseil
12. Affaires municipales évoquées par les fonctionnaires municipaux
13. Rapports déposés par les comités
13.1 Bureau des commissaires de la police de Saint John : Réponse à une
résolution du conseil concernant les travailleuses du sexe (reportée lors de la
séance du 14 janvier 2013)
13.2 Comité des finances relativement aux états financiers vérifiés de 2011
13.2.1 Fonds d'administration générale de The City of Saint John
13.2.2 Réseau d'aqueduc et d'égouts de The City of Saint John
13.2.3 Fonds en fiducie et fonds de réserve de The City of Saint John
13.2.4 États financiers vérifiés (présentation)
14. Étude des sujets écartés des questions soumises à l'approbation du conseil
15. Correspondance générale
15.1 Demande présentée par Urban Core Support Network [réseau de soutien
du centre-ville] visant à se présenter devant le conseil
16. Ordre du jour supplémentaire
16.1 RécréSJ – Plan stratégique des parcs et loisirs de The City of Saint John
(présentation)
16.2 Directeur général : Budget d'immobilisations du fonds d'administration de
2013
16.3 Comité sur le commerce du sexe (présentation)
16.4 Directeur général : Nomination d'un agent du patrimoine en vertu de la Loi
sur la conservation du patrimoine
16.5 Directeur général : Fonds du gouvernement du Nouveau-Brunswick
relativement au Prix de reconnaissance communautaire 2012
16.6 Directeur général : Programme sur la salubrité et propreté de l'eau potable
– mises à jour relatives à l'analyse de rentabilisation de P3 et à l'exploration des
eaux souterraines
16.7 Directeur général : Destruction de bâtiments vacants, délabrés, dangereux
et insalubres situés au 68, rue Morris (NID 36020)
16.7.1 Affidavit de signification
16.7.2 Déclaration solennelle de service
16.7.3 Avis de conformité
16.7.4 Décision du cabinet d'avocats Brenton Kean
16.8 Directeur général : Proposition prébudgétaire 2013 de The City of
Saint John présenté au gouvernement du Nouveau-Brunswick
16.9 Directeur général : Mise en commun de montants élevés pour le Régime
de prestations de The City of Saint John
16.10 Directeur général : Remise en état de la conduite d'eau principale du pont
des Chutes réversibles
16.11 Approbation du procès-verbal – 7 janvier 2013
16.12 Approbation du procès-verbal – 14 janvier 2013
16.13 Directeur général : Renouvellement de la conduite d'eau et réfection du
chemin Loch Lomond (de la rue Russell au chemin Westmorland)
17. Comité plénier
18. Levée de la séance
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The City of
Saint John
Parks and Recreation Strategic Plan 93
City of Saint John
Parks & Recreation Strategic Plan
Presentation to Common Council
January 28, 2013
94
Presentation Topics
•Background
•Purpose
•Foundation
•Delivery Model
•Strategy for:
playgrounds
parks
facilities
programs
trails
•Summary
•Next Steps
•Q & A
95
What is a Strategic Plan?
Inventory
PlanSJ
Parks & Recreation
Strategic Plan
Feasibility Studies, Concept
Plans & Master Plans
BROAD
DETAILED
Service Level Benchmarks
Guiding Policy and Intent
Service Delivery Strategy
& Recommendations
New Facilities
& Services
96
What’s Been Done?
•Recreation Inventory & Evaluation
•Municipal Plan (PlanSJ)
•Citizen Survey (Ipsos Reid)
•Service Based Budget
97
What Saint John has to Offer
98
Recreation Goals of Plan SJ
99
What’s Happening in Saint
John?
Population
Decline
Aging
Population
Changing Work
Patterns
Resident
Prosperity
Activity Levels
& Obesity
Youth
Participation
Rates
Adult Participation
Rates
Barriers to
Participation
Aging
Infrastructure
100
What Residents Think?
Quality vs. Quantity
101
What Residents Think?
102
Why PlaySJ?
Large number of aging
recreation facilities
(circa 1967)
Citizens want better
recreation services and
facilities
Limited City Budget
and growing budget
demands
Specific
Recommendation of
the Municipal Plan -
PLANSJ
103
What Will PlaySJ Do?
•10-15 year action plan
for investment,
maintenance &
development
•Focus delivery of
recreation facilities &
programs to meet
community needs
104
Foundation
Promote parks + recreation
opportunities
Attract & retain residents
Promote development of
healthy children
Promote social interaction
Promote healthy lifestyles
Contribute to a balanced life
Promote development of
healthy neighbourhoods
105
PlaySJ Delivery Model
3 Inter-connected
Focus Areas
1. •Active
Healthy
Living
2. •Targeting
Investment &
Resources
3. •Community
Development
Recreation
Delivery
Model
106
Playgrounds
•Focus on good quality to provide quality
experience
•Playground Hierarchy
1 Regional Playground
6 District Playgrounds
20 School Playgrounds
42 Neighbourhood Playgrounds
107
Quality experiences!
108
Parks
•Parks Hierarchy
•Regional, District, Neighbourhood, to Squares
+ Historic Sites
Rockwood Park – Market Place W. – Victoria
Square
•Align with growth opportunities in PlanSJ
109
Develop healthy neighbourhoods!
110
Outdoor Facilities
•4 District Field Hubs
Recreation complexes – variety of uses
Focus for improvement + spending
Co-location supports amenities
Optimizes efficiencies in maintenance + operation
•Promote partnerships to maintain:
Sports fields, diamonds, courts, skate board park
111
Partners play a role!
112
Indoor Facilities
•Arenas
Plan for end of life cycle for 4 city arenas
New 4-pad arena complex:
co-location promotes operational efficiencies
increases amenities – dressing rooms, washrooms,
concessions etc.
attracts users + tournaments
•Develop Regional strategy for ice sports
113
Community Centres
•Partner with others
management & operations
program delivery
•Implement quality
standards for programs &
invest in:
training, governance,
volunteer development,
collaboration among
community centres
114
Recreation Programs
•Strategic Partnerships between City & groups
•Community developers help partners provide
good quality programs
•Empower local/ grassroots organizations
•Spells success!
Flemming Court Splash Park
Little River Reservoir
Station One Skatepark
Carleton Community Centre Playground
115
Partnerships spell success!
116
Trails
•Implement recommendations of Trails and
Bikeways Strategic Plan; that align w/ Plan SJ
1.Connect North End to Uptown
2.Connect to Rockwood Park
3.Connect Manawagonish to Douglas Ave
•Active transportation
•Expand 4 main recreational trails
•Connect neighbourhood parks, playgrounds +
schools in Intensification areas
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Trails promote active living!
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Summary
•PlaySJ will allow the City to provide
a parks & recreation system based on quantifiable
service levels
parks & recreation assets re-aligned to Plan SJ
primary development areas
a process to review service levels & measure
benefits to residents
119
Summary
a strategy to address fitness levels & active
living needs of residents
a focus on quality vs. quantity
strategic spending with existing funds
120
Next Steps
Post summary to website
Schedule neighbourhood meetings by ward
for more resident input
Make revisions to document as required
Deliver document to Council for adoption
121
Questions?
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REPORT TO COMMON COUNCIL
January 21, 2013
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: 2013 General Capital Budget
INTRODUCTION
Attached is the proposed 2013 Capital Budget for the General Fund. This budget has been
prepared in support of the priorities adopted by Common Council, PlanSJ, and the need to invest
in the City’s capital assets. Each year, the proposed budget is the culmination of a number of
months of work from staff in nearly all City departments to ensure that appropriate investments
are made in the community’s infrastructure. The General Capital Budget is separate and apart
from the capital budget in the Utility fund so does not include water and sanitary sewer work.
The budget includes important investments in:
Our transportation system;
Storm water management infrastructure;
Municipal facilities and buildings;
Information technology;
Fleet vehicles:
Our recreation facilities; and
Other municipal assets.
This infrastructure enables and enhances the quality of life of our citizens and contributes to our
economic prosperity. The net cost of capital expenditures incurred by a City is financed b y way
of formal debt obligations and contributions from other funding sources such as the Gas Tax
Fund. The annual payments on these debt instruments are made through the operating budget
and financed through the tax rate.
Current global and local economic conditions have a very real impact on the City’s ability to
invest in its assets. The desire for a stable the tax rate, the need to maintain services and the
importance of retaining an acceptable debt ratio serve to limit the City’s borrowing capacity.
Staff have prepared this budget on the basis that new debt should be kept in the range of
$11,000,000. This does not include projects that are funded from other sources nor does it
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include carry over projects from the approved 2011 and 2012 capital budgets. This level of
expenditure is much better aligned with the fiscal capacity of the City of Saint John.
Establishing the 2013 General Capital Program
Staff followed a similar process to arrive at this proposed budget for the General Capital Fund as
was pursued in 2012. Departments followed a process of submitting necessary projects for
consideration which included the scope of work, a set of evaluation criteria, and the projected
cost of the work. All of the funding requests from City departments, agencies, boards, and
commissions were collated and a small team consisting of senior staff from Finance and
Administrative Services and Growth and Development Services prepared the proposed budget
with input from the City Manager. It should be noted that funding requests from various
community groups were considered in the budget process for 2013 as well.
In the instructions provided to City departments for the capital budget process, the following
information had to accompany each request for funding:
Project Description
Funds Required:
o City Share
o Other Share (Province, Federal Government, Other)
An assessment of the relative significance of the project in terms of:
o Public or occupational health and safety;
o An existing contractual requirement;
o Whether the project is an identified Council priority;
o Whether co-funding or cost sharing is available;
o Whether the investment will increase municipal revenues or reduce City operating
expenses;
o Improved efficiency or effectiveness;
o Whether the investment protects City assets;
An examination of whether the project implements the City’s municipal plan and is
consistent with the vision, directions, and policies of Plan SJ.
Whether the project is linked to a project identified for funding in the Utility Capital
Fund or is linked to another capital investment (for example: a transportation project that
is linked to a storm water or sanitary sewer project).
As was the case in 2012, the number and value of capital funding requests for 2013 far exceeds
the amount of money available in the budget. As a result, though many important projects were
put forward it was necessary to prioritize the requests.
The Proposed 2013 General Capital Fund Budget (Appendix A)
Transportation and Storm Water (Drainage) Infrastructure Renewal
Consistent with Council’s priorities and the input received from citizens, the largest capital
investments will be made in our roads and sidewalks and the ongoing efforts to address the
drainage issues in the community.
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Ongoing storm water management will be a significant component of the implementation of
PlanSJ. Encouraging more compact and higher density development in the Primary
Development Area means that our underground systems have to be able to handle the resulting
storm water flows. Storm water management projects will be funded in the Boars Head Rd,
Douglas Ave, Lower West Side, Loch Lomond Rd and University Ave areas in 2013.
In addition to the increased funding commitment for asphalt renewal in the annual operating
budget the 2013 Capital budget makes an additional $1.3M provision for curb and sidewalk
renewal and $1.0M for asphalt and road repairs through the Gas Tax Funding agreements.
Reconstruction of Somerset St, and reconstruction of portions of Duke St, Loch Lomond Rd,
Westmorland Rd are identified, as well as funding for preliminary design work for needed
improvements to Hillcrest Dr and Prince William St.
Economic Development
The emphasis in the 2013 budget is on making targeted investments that will spur additional
economic activity in our region. Provision is made to move forward with the Barge Terminal
project in the Lorneville Industrial area in order to create new business opportunities for the
manufacturing sector in our community. There is also an allocation to allow for the acquisition
of additional property in the McAllister Industrial site in order to continue to be able to provide
development ready sites for new or expanding businesses.
The City will also invest in the extension of road infrastructure in the North End in order to
facilitate a new multi-residential development in the area. As well, a significant investment is
proposed for needed upgrades to the Trade and Convention Centre in order to encourage
additional meeting and convention activity in the City.
Recreation, Parks and Public Spaces
Recreation and Leisure infrastructure play a key role in establishing the quality of life in a
community. The largest single investment in 2013 will be in Phase 2 of the renewal of the Nick
Nicole Community Centre in the North End. This project is consistent with the direction of
PlanSJ and the Council’s commitment to invest in our priority neighbourhoods.
It is also proposed that the City begin a multi-year program of investments in the Canada Games
Aquatic Centre. This facility is now almost 30 years old and in need of sustained renewal. The
Aquatic Centre is an anchor facility in the Urban Core and enhances the attractiveness of the
community as a place to live, work and invest.
In addition, needed investments will be made in Harbour Station (chiller, fire alarms) and Mispec
Park (Walkway to Beach). A $250,000 envelope has been provided to maintain a range of
recreation infrastructure. The outcome of the PlaySJ deliberations will influence the nature of the
particular investments in sportsfields, playgrounds and other assets in 2013 as well as capital
planning in future years.
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Public Safety
Recurring investments in safety equipment for the Fire Service (Gas Detection, Bunker Gear,
Extrication Tools), a modern radio communication system for the Police Service and continued
implementation of the SJEMO preparedness initiatives (Evacuation Signage, Public Notification
System) are included in the 2013 budget.
In addition, the City will purchase a new fire pumper to replace a vehicle in Station #1 as part of
a planned replacement schedule. Engine 1 is a front line Fire Apparatus positioned on Leinster
Street that was scheduled to be replaced last year. It is one of the busiest pieces of apparatus with
its primary role being fire suppression throughout the Primary Development Area – Uptown,
North, East and West. As anticipated, the apparatus has depreciated to a point where there are
significant repair issues pending.
The broad nature of the industrial and residential fire risks in Saint John dictates that our
firefighters be equipped with a diverse set of emergency response skills. These skills need to be
acquired and maintained on a regular basis in order for firefighters to safely and competently
respond to our community’s hazards as and when required. The standards, regulators, and
community expect that our responders are fully competent to perform the task and role that they
are being asked to perform. An appropriately designed fire training tower will enable first
responders the opportunity to train on the diverse nature of the hazards within the Saint John
Community.
Technology and Communications
The City’s information technology hardware and software tools have become backbone
infrastructure in the delivery of emergency services, financial administration, safe water,
recreation and a host of other services. Annual investments are required to maintain the system
and to assure its functionality. A portion of the annual cost is funded through the City’s
replacement reserve fund.
Fleet Replacement
Effective and efficient road maintenance, sidewalk clearing, and servicing water lines are
dependent on the availability of proper equipment that functions well. The City uses a life-cycle
approach to managing these assets with a view to determining the optimal replacement point and
avoiding wasteful expenditures on maintenance for vehicles that have exceeded their useful life.
The purchase of these assets is to be funded entirely through the internal replacement reserve. A
detailed list of the proposed vehicles will be provided to Council prior to proceeding to tender.
The proposed capital budget also includes the purchase of one additional Handi-bus for the
Transit Commission in order to ensure that those most in need of public transportation benefit
from the service.
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Waterfront Development
The City has invested heavily in various waterfront development projects and these have proven
to be successful community attractions. These investments are also in keeping with the
principles of PlanSJ that encourage strategic investment in the primary development area. Minor
capital expenditures in 2013 will focus on maintaining the existing infrastructure (Boardwalk,
Harbour Passage, Loyalist Plaza).
It is hoped that the largest single investment will come from the private sector on the Fundy
Quay site. The City completed acquisition of the Coast Guard property in 2012 and proposals
have now been solicited from the development community. This is a prime site in the heart of
the Uptown and the City should be insisting on a signature development that will be a source of
pride in the community. The City will be responsible for environmental, legal, engineering and
other services as part of the development process and funds are provided accordingly.
Other Considerations
There are a number of projects at various stages of development that are worthy of consideration.
Exhibition Project – This is a major regional project that requires a substantial public investment
in order to proceed. The Exhibition Association is pursuing this development and is seeking
funding contributions from all three levels of government. The previous Council supported a
funding commitment contingent on the project sponsors securing the full funding for the project
and an understanding that the City would not be called upon to fund operations. This Council
may want to consider a similar conditional approach in order to provide the Exhibition
Association with some leverage when dealing with other partners however the project cannot be
seen to interfere with Council’s priority commitment to Safe Clean Drinking Water.
Mispec Building – The Province and the City are committed to making additional investments in
the walkway to the beach and providing ongoing summer maintenance. The existing on site
building is beyond its useful life and the lack of change rooms and washrooms limits the
enjoyment of the park. A major investment in canteen facilities is not warranted by the City
however staff are investigating the installation of temporary washroom facilities and will be
reporting back to Council.
Trade Convention Centre – This facility generates business opportunities for hotels, restaurants,
taxis and a range of other service providers. The City has a multi-year contract with the Hilton
organization to operate the Trade Centre and with that an obligation to properly maintain the
facility in order to ensure its competitiveness. It is anticipated that the allocation in 2013 will be
the first in a multi-year commitment to restore the centre.
Aquatic Centre – The Canada Games Aquatic Centre is approaching 30 years of service. This is
unique facility is a core piece of public infrastructure and is ideally situated to support the
direction of PlanSJ. The facility is however in need of modernization. The budget makes
provision for some essential work on building systems but also provides funding for the City to
develop a multi-year renewal program to guide future capital investments.
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Market Tower Renovations – The City has applied under the Canada Infrastructure Improvement
Fund to cost share needed upgrades to this building. The amount of work to be carried out will
depend on the level of available funding.
Development Incentives – There is a small envelope to honour ‘existing’ commitments for
residential incentives. Eligibility for funding under these former programs expires early in 2014.
It is considered more important at this time to invest in our public infrastructure (storm drainage,
roads, recreation) to encourage additional development than to provide development incentives.
Development incentives that are tied to the implementation of neighbourhood plans could be
considered in future capital budgets.
Private Sector Participation – Discussions have been held with private sector partners interested
in cost sharing various municipal projects. These are matters of negotiation and Council should
be prepared to take advantage of these opportunities should mutually beneficial arrangements be
concluded.
Gas Tax Funding – The increased investments in roads and curbs is to be funded through the Gas
Tax program. An amendment to the existing project list will be required and a new multi -year
program will have to be submitted for the years 2014 and beyond.
Carry-over projects – It often takes longer than one construction season to complete
infrastructure projects. Likewise, delays in tender awards or property acquisition or other issues
can sometimes mean that projects funded in one year are completed in a subsequent year. There
are a number of capital projects already approved in the 2012 capital program that are currently
underway or will be proceeding in the coming months. (Appendix B)
CONCLUSION
With limited resources the City must make hard decisions on the best use of public funds. A
balanced approach guided by PlanSJ and Council’s priorities that sees needed investments in our
roads and transportations systems, provides the tools and equipment necessary to deliver services
in an effective and efficient manner, makes strategic investments in our recreation infrastructure,
supports redevelopment of our priority neighbourhoods, continues to address the challenging
drainage issues across the community and encourages additional economic developm ent in our
City is proposed.
The overall capital program is to be funded by internal reserves ($3,468,000), other agencies
($1,777,300), Gas Tax Funding ($3,225,000) and borrowing ($11,636,600). The projected
borrowing is in line with our fiscal capacity and will allow the City to maintain a sound debt
ratio.
There are a number of additional capital investment opportunities open to the City however these
are contingent on the outcome of other events and the availability of additional capital funds.
The City should be prepared to act on these projects should the opportunity arise.
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RECOMMENDATION
That Common Council approve the 2013 Capital Budget for the General Fund in the amount of
$20,106,900 (gross) with contributions from other sources of $8,470,300 yielding a capital
budget in the amount of $11,636,600 (net) as set out in Appendix A.
Respectfully submitted,
_____________________
J. Patrick Woods CGA
City Manager
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APPENDIX A
Project #CATEGORY DEPARTMENT DESCRIPTION BUDGET - OTHER
SHARE
BUDGET - CITY
SHARE
2013 GENERAL CAPITAL FUND BUDGET
11 Storm
Transportation &
Environment
Services
Douglas Avenue - Civic #228 to Bentley Street. Install approx.
300m of new 300mm storm sewer for separation, including
design and construction management services
- 370,000
12 Storm
Transportation &
Environment
Services
Storm Water Management - Brentwood - Various locations.
Supplemental funding for property acquisition for construction
of stormwater detention ponds in various locations in
Millidgeville.
- 250,000
13 Storm
Transportation &
Environment
Services
Boars Head Road - Near Caledonia Brook. Construction of a
detention swale along Boars Head Road at the Aliant building,
installation of inlet control devices and a new storm sewer
outfall to Caledonia Brook from Boars Head Road, including
design and construction management services.
375,000
14 Storm
Transportation &
Environment
Services
Duke Street West - Watson Street to Ludlow Street. Installation
of approx. 140m of new storm sewer, including design and
construction management services.
- 250,000
15 Storm
Transportation &
Environment
Services
Loch Lomond Road - Russell Street to Westmorland Road;
Atlantic Avenue. Renewal of existing sections of storm sewer in
conjunction with road realignment as part of the One Mile
Interchange project; includes construction management
services. Will seek to tender as part of D.O.T. contract
- 210,000
16 Storm
Transportation &
Environment
Services
University Avenue - Near Millidge Avenue Intersection. Removal
of catch basins from the University Avenue sanitary sewer and
connection to storm sewer, including design and construction
management services.
- 55,000
17 Economic
Development SJ Industrial Parks Development Initiatives - Unallocated
600,000
18 Economic
Development SJ Industrial Parks Barge Terminal-Infrastructure Asset
1,500,000
19 Economic
Development SJ Industrial Parks
Environmental Delineation and Forst Mgmt Plan Lorneville Ind.
Site
50,000
20 Municipally owned
Facilities
SJ Trade &
Convention
Centre
Change Carpet, Wall covering, new window treatment, new
doors, hardware, install electronic key lock system, sign package
and FF&E package
406,000
21 Economic
Development
Transportation &
Environment
Services
Freedom Court - Street, Curb, Sidewalk, Landscape 100,000
22 Economic
Development Planning Dept Development Incentive Program
100,000
Page 2 of 5
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APPENDIX A
Project #CATEGORY DEPARTMENT DESCRIPTION BUDGET - OTHER
SHARE
BUDGET - CITY
SHARE
2013 GENERAL CAPITAL FUND BUDGET
23 Parks & Public Spaces
Transportation &
Environment
Services
Facility Renewal Fund - Various. Includes for the replacement
and renewal of existing infrastructure such as sportfield assets,
playground, tennis courts and other facilities. Expenditures on
neighbourhood level playgrounds will be dependant on the
adoption of PlaySJ and the implementation of the 'Adopt-a-
park' strategy.
- 250,000
24 Real Estate & Facility
Management
Facility
Management
Building Renewal Program - Phase 1: Renovations & Additions,
North End Community Centre
140,000
25 Real Estate & Facility
Management
Facility
Management
Building Renewal Program - Phase 2: Interior/M&E/Life Safety,
North End Community Centre
1,300,000
26 Real Estate & Facility
Management
Facility
Management Building Repairs - Multiple locations
200,000
27 Municipally owned
facilities
Canada Games
Aquatic Centre Study for renewal of the Canada Games Aquatic Centre
100,000
28 Municipally owned
facilities
Canada Games
Aquatic Centre Capital improvement for Canada Games Aquatic Centre
133,000
29 Municipally owned
facilities
Canada Games
Aquatic Centre Boiler Replacement
70,000
30 Municipally owned
Facilities Harbour Station Fire Alarm Panel Upgrade
20,000
31 Municipally owned
Facilities Harbour Station Ammonia Chiller Replacement
120,000
32 Municipally owned
facilities
Rockwood Park
Golf Course Rockwood Park Golf Course capital contribution
25,000
33 Municipally owned
Facilities
SJ Free Public
Library HVAC replacement at West Branch Library (2013)
45,000
34 Municipally owned
Facilities
SJ Free Public
Library Floor surface replacement (2013-2017) - Central
5,000
35 Real Estate & Facility
Management
Facility
Management Walkway to Beach and Shoreline Remediation, Mispec Park
227,300 29,600
36
Safety Fire
Replacement (Bunker Gear, extrication tools, gas detection
equipment, rescue kits, etc.)
183,000
37
Safety Fire Fire Training Tower replacement
780,000
38
Fleet Fleet 1 Fire Truck
360,000
39
Safety
Police
Commission Integrated Radio System - consultants
50,000
40
Safety SJEMO Implement Phase 2 of the Evacuation Sign Project - Part 1 (2013)
25,000
41
Safety SJEMO Public Notification System Development Project (2013) 45,000
Page 3 of 5
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APPENDIX A
Project #CATEGORY DEPARTMENT DESCRIPTION BUDGET - OTHER
SHARE
BUDGET - CITY
SHARE
2013 GENERAL CAPITAL FUND BUDGET
42
Corporate
Information
Technology Data Center
20,000
43
Corporate
Information
Technology Security Audit - Full penetration audit (virtual and physical).
30,000
44
Corporate
Information
Technology
Applications and Systems (upgrades and implementation of
ERP)
45,000
45
Corporate
Information
Technology CGAC Network Upgrade
15,000
46
Corporate
Information
Technology Camera (Web and CCTV)
25,000
47
Corporate
Information
Technology Server Infrastructure Replacement
200,000
48
Corporate
Information
Technology Computers funded through replacement reserve
468,000
49
Fleet replacement Fleet Fleet replacement
3,000,000
50
Transit Saint John Transit Garage Tools & Equipment
75,000
51
Transit Saint John Transit 1 Handi Bus
100,000
52 Economic
Development
Waterfront
Development Expansion Joint #2 - Smythe Street
105,000
53 Economic
Development
Waterfront
Development Harbour Passage Repairs/replacement
50,000
54 Economic
Development
Waterfront
Development Boardwalk Area refurbishment
15,000
55 Economic
Development
Waterfront
Development Fundy Quay re-development
90,000
56 Economic
Development
Waterfront
Development Loyalist Plaza & NM Slip refurbishment
50,000
57 Economic
Development
Waterfront
Development Eco-Hub infrastructure development
60,000
58
Corporate Clerk Purchase shelving for records centre/ archives
10,000
59
Corporate Clerk
Capture records and information in one application, the
Laserfiche-Sharepoint Integration.
140,000
60
Energy Management
Facility
Management Energy Management
50,000
61
Street Lighting
Facility
Management Street lights
50,000
62
Parking
Parking
Commission Parking Meter Replacement
50,000
TOTAL 8,470,300$ 11,636,600$
CONDITIONAL LISTING
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APPENDIX A
Project #CATEGORY DEPARTMENT DESCRIPTION BUDGET - OTHER
SHARE
BUDGET - CITY
SHARE
2013 GENERAL CAPITAL FUND BUDGET
63
Real Estate & Facility
Management
Facility
Management Office Tower Renovations - Phase 1 (Building Envelope)200,000 200,000
64 Exhibition Association 3,000,000
Page 5 of 5
134
APPENDIX B
CARRY FORWARD PROJECTS
Project Work Type Fund Dept/Div Other Share City Share 2013 carry-over 2013 carry-over Type
Street lighting - Upgrade and New
Installation
Building
Management 210 1730 50,000 18,700 Underway
Rothesay Ave. Fleet Garage-New Fire
Alarm System
Building
Management 210 7930 260,000 42,200 Underway
NECC, Building Renewal Phase 1:
Additions and Renovations
Building
Management 210 7960 956,798 930,000 Underway
City Market
Building
Management 210 7980 150,000 3,600 Underway
NECC - Building Renewal Phase 2: Interior
Renovations, M&E, Life Safety (Design
Consulting and Construction Services
ONLY)
Building
Management 210 7978 235,000 225,700 Underway
Loch Lomond Community Centre - Site
Drainage Improvements
Building
Management 210 7979 25,000 22,000 Underway
Harbour front Condominium Plaza Economic Dev
210 5985 350,000 50,000 Underway
Canada Games Aquatic Centre
Energy
Management 210 4153 71,450 35,000 Underway
1 Pumper Truck Fleet
210 3630 500,000 560,000 Not Yet Started
Fleet Management System IT
210 1652 140,000 140,000 Not Yet Started
Storm Water Management - Brentwood Storm 210 3916 1,000,000 - 357,000 Underway
Beach Crescent/Meadowbank Drainage
Basin Storm 210 3927 - 175,000 175,000 Underway
Page 1 of 4
135
APPENDIX B
CARRY FORWARD PROJECTS
Project Work Type Fund Dept/Div Other Share City Share 2013 carry-over 2013 carry-over Type
Honeysuckle, Sherbrooke Street Drainage
Basin - HADD Storm 210 3928 - 220,000 215,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Ontario Street Storm 210 3929 - 145,000 140,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Bleury Street Storm 210 3930 - 375,000 25,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Culvert #2 Storm 210 3931 - 50,000 45,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Molson Avenue Storm 210 3932 - 185,000 10,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Fundy Heights Storm 210 3933 725,000 700,000 1,405,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Lancaster Avenue Storm 210 3934 - 495,000 485,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Lancaster Mall Area Storm 210 3935 845,000 - 835,000 Underway
Honeysuckle, Sherbrooke Street Drainage
Basin - Beaver Court Storm 210 3936 - 145,000 140,000 Underway
Milford Drainage Basin - Balmoral
Crescent Storm 210 3939 515,000 - 515,000 Underway
Rodney Terminal Storm 210 3941 860,000 975,000 900,000 Underway
Loch Lomond Road Storm 210 3942 - 21,000 21,000 Underway
Page 2 of 4
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APPENDIX B
CARRY FORWARD PROJECTS
Project Work Type Fund Dept/Div Other Share City Share 2013 carry-over 2013 carry-over Type
Frederick Street Storm 210 3943 - 60,000 40,000 Underway
Seaton Street Storm 210 3944 - 50,000 40,000 Underway
Allison Street Storm 210 3945 - 140,000 21,000 Underway
Storm Water Management - Brentwood Storm 210 3946 150,000 150,000 Not Yet Started
Storm Water Management - Brentwood Storm 210 3947 1,140,000 - 1,140,000 Not Yet Started
Transit shelters Transportation
210 4151 1,100,000 32,000 Underway
Loch Lomond Road Transportation 210 6985 - 25,000 10,000 Underway
Rothesay Avenue Transportation 210 7210 50,000 80,000 71,000 Underway
Bleury Street Transportation 210 7218 - 450,000 25,000 Underway
Simpson Drive Transportation 210 7219 - 105,000 105,000 Underway
Garden Street Transportation 210 7220 - 225,000 210,000 Underway
Simms Corner / Bridge Street Transportation 210 7225 - 400,000 375,000 Underway
Westmorland Road Transportation 210 7226 - 25,000 25,000 Underway
Page 3 of 4
137
APPENDIX B
CARRY FORWARD PROJECTS
Project Work Type Fund Dept/Div Other Share City Share 2013 carry-over 2013 carry-over Type
Loch Lomond Road Transportation 210 7227 - 80,000 80,000 Underway
Somerset Street Transportation 210 7228 350,000 1,100,000 1,100,000 Underway
Frederick Street Transportation 210 7229 - 150,000 145,000 Underway
Seaton Street Transportation 210 7230 - 140,000 140,000 Underway
Frederick & Seaton Street Transportation 210 7232 300,000 - 50,000 Underway
Harbour Passage
Waterfront Dev 210 5959 100,000 70,000 Underway
Coast Guard Site
Waterfront Dev 210 5986 200,000 37,000 Underway
Smythe Street Rehabilitation
Waterfront Dev 210 5989 160,000 130,000 Underway
Eco Hub-Fundy Quay Phase III
Waterfront Dev 210 5988 40,000 40,000 Not Yet Started
Harbour Passage - Fundy Quay Phase III
Waterfront Dev 210 5959 100,000 10,000 Not Yet Started
SJ Free Public Library
Library 210 4154 45,000 2,000 Underway
TOTAL 11,343,200
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Sex Trade Action Committee: Presentation to Common Council
Speaking Notes for Cathleen Belliveau: Sex Trade Outreach Coordinator
January 28, 2013
Introduction: Background of speaker
Funding: Sources of funding for Sex trade outreach position
Mandate and Objectives of Sex Trade Action Committee and outreach coordinator: 1) support
services, 2) violence/harm reduction, 3) public education
Client Demographics: Survival Sex Trade workers in Saint John
Complications due to: 1) drug use, 2) criminal justice response, 3) homelessness, 4) public
stigmatization
Impact of Council Involvement:
Necessary Supports: 1) Specialized housing, 2) Fast track to Drug Treatment, 3)
Integrated services
Policing and Social Policy
Concluding remarks
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97-
COMMON COUNCIL/CONSEIL COMMUNAL
JANUARY 14, 2013/LE 14 JANVIER 2013
COMMON COUNCIL MEETING – THE CITY OF SAINT JOHN
CITY HALL – JANUARY 14, 2013 - 6:00 P.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, Fullerton,
MacKenzie, McAlary, Merrithew, Norton, Reardon, and
Strowbridge
- and -
W. Edwards, Acting City Manager; J. Nugent, City Solicitor; G.
Yeomans, Commissioner of Finance and Treasurer; J. Taylor,
Assistant Common Clerk; K. Tibbits, Administrative Assistant.
1. Call To Order – Prayer
Mayor Norton called the meeting to order and Reverend David Nicholson of the Pastoral
Committee at the Loch Lomond Villa offered the opening prayer.
1.1 Presentation to the City by Mr. Oland, Moosehead Breweries Limited
Mr. Andrew Oland of Moosehead Breweries Limited presented a plaque to the Mayor in
celebration of the 75th anniversary of Alpine Lager.
2. Approval of Minutes
3. Approval of Agenda
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the agenda of this meeting be
approved.
Question being taken, the motion was carried.
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1a) That Common Council assent to one or more subdivision plans, in general
accordance with the submitted tentative subdivision plans prepared by exp Services Inc.,
that would vest an approximate 23 – square metre portion of the property at 418-424
Rothesay Avenue and an approximate 13 – square metre portion of the property at 419-
421 Rothesay Avenue, as part of the Rothesay Avenue public street right of way, as well
as any necessary municipal services and public utility easements concerning the
construction of a proposed signalized intersection at this location.
5.1b) That as recommended by the City Manager in the submitted report M&C 2013-
02: Traffic Signals at 420 Rothesay Avenue:
1. The City terminate the Cost Sharing Agreement with DKB Enterprises Inc. for the
construction of Traffic Signals at 420 Rothesay Avenue as attached to M&C 2012-103
and dated May 10, 2012; and
2. The City enter into a new Cost Sharing Agreement with DKB Enterprises Inc. for the
construction of Traffic Signals at 420 Rothesay Ave. on the terms and conditions and
generally in the form as attached to M&C 2013-2; and
3. The Mayor and Common Clerk be authorized to sign all required documents to give
effect to the said Cost Sharing Agreement.
5.2 That as recommended by the City Manager in the submitted report M&C 2012-
279: Proposed Zoning Bylaw Amendment to Regulate the Keeping of Chickens,
Common Council refer the proposed Zoning Bylaw Amendment to the Planning Advisory
Committee for its review and recommendation.
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JANUARY 14, 2013/LE 14 JANVIER 2013
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
RESOLVED that the recommendation set out for
each consent agenda item respectively be adopted.
Question being taken, the motion was carried.
6. Members Comments
7. Proclamation
8. Delegations/Presentations
9. Public Hearings
10. Consideration of By-laws
11. Submissions by Council Members
11.1 Hydrofracking (Councillor Merrithew)
On motion of Councillor Merrithew
Seconded by Councillor Strowbridge
RESOLVED that the City Solicitor be directed to
determine what authority the City has in regards to restricting access to lake/lands with
respect to hydrofracking and whether the City has authority to draft an appropriate
resolution.
Question being taken, the motion was carried.
12. Business Matters - Municipal Officers
12.1 City Manager: Robertson Lake Dam Upgrades and Latimer Lake Dam
Assessment
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that as recommended by the City
Manager in the submitted report M&C 2013-04: Robertson Lake Dam Upgrades and
Latimer Lake Dam Assessment:
1. The proposal from GENIVAR Inc. for engineering services (design and construction
management) for the Robertson Lake Dam Upgrades and Latimer Lake Dam
Assessment project be accepted, and that the Mayor and Common Clerk be authorized
to execute appropriate documentation in that regard; and
2. Common Council approve the allocation of $72,000 from the Safe Clean Drinking
Water Program envelope of the 2013 Utility Fund Capital Program for the Robertson
Lake Dam Upgrades and Latimer Lake Dam Assessment projects.
Question being taken, the motion was carried.
13. Committee Reports
13.1 Canada Games Aquatic Centre Commission Letter – Reduced Cost/Free
Swims (Tabled on January 2, 2013)
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that the letter received from the
Canada Games Aquatic Centre Commission regarding reduced cost and free swims, be
lifted from the table.
Question being taken, the motion was carried.
On motion of Councillor McAlary
Seconded by Councillor Strowbridge
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COMMON COUNCIL/CONSEIL COMMUNAL
JANUARY 14, 2013/LE 14 JANVIER 2013
RESOLVED that the letter received from the
Canada Games Aquatic Centre Commission regarding reduced cost/free swims be
received for information.
Question being taken, the motion was carried.
13.2 Saint John Board of Police Commissioners - Response to Council
Resolution respecting Sex Trade Workers
On motion of Councillor MacKenzie
Seconded by Deputy Mayor Rinehart
RESOLVED that Mr. Christopher Waldschutz,
chairman of the Saint John Board of Police Commissioners, be permitted to address
Council with respect to the submitted report.
Question being taken, the motion was carried.
Chairman Waldschutz addressed Council in general terms and suggested that should
Council require additional information with respect to operations, the matter be directed
to the Chief of Police.
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that item 13.2 Saint John Board of
Police Commissioners Response to Council Resolution respecting Sex Trade Workers
be tabled until such time that the Chief of Police is available.
Question being taken, the motion was carried.
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
16. Supplemental Agenda
On motion of Deputy Mayor Rinehart
Seconded by Councillor McAlary
RESOLVED that items 16.1 to 16.8 on the
supplemental agenda be lifted from the table.
Question being taken, the motion was carried.
16.1 Sculpture Saint John - NB International Sculpture Symposium
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that the letter received from Sculpture
Saint John regarding the NB International Sculpture Symposium be received for
information; and further that Diana Alexander and the committee be thanked for the work
done with respect to Sculpture Saint John 2012.
Question being taken, the motion was carried.
16.2 Lucas Letter - Request for In-Kind Support to the Joshua Group
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the letter from Kirby Lucas
regarding a Request for In-Kind Support to the Joshua Group, be received for
information.
Question being taken, the motion was carried.
16.3 Local 771, IAFF Saint John Fire Fighters' Association - 2013 Executive
Members
On motion of Councillor Reardon
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COMMON COUNCIL/CONSEIL COMMUNAL
JANUARY 14, 2013/LE 14 JANVIER 2013
Seconded by Deputy Mayor Rinehart
RESOLVED that the letter received from Local 771,
IAFF Saint John Fire Fighter’s Association regarding 2013 Executive Members be
received for information.
Question being taken, the motion was carried.
16.4 Actionable Resolutions - Reflecting up to the January 7, 2013 Council
Meeting
On motion of Councillor McAlary
Seconded by Deputy Mayor Rinehart
RESOLVED that the Actionable Resolutions report
be referred to the City Manager to be completely updated with the assistance of
members of Council if desired; and further that the report be removed from the agenda
until such time as it is updated, subject to advice from the Common Clerk with respect to
rescinding the motion which established the weekly placement of the Actionable
Resolutions report.
Question being taken, the motion was carried with Councillor Farren
voting nay.
16.5 Approval of Minutes of December 10, 2012
Responding to a comment, the Assistant Common Clerk advised that the Corporate
Records Manager reviewed the issue of the Freedom / Freeman of the City and reported
that a 1901 statute made it possible for Common Council to confer the Freedom of the
City upon any person of honorable distinction.
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that the minutes of the meeting of
Common Council, held on December 10, 2012, be approved with an amendment to the
cancelation of the January 2, 2013 open session meeting in which Deputy Mayor
Rinehart be recorded as voting nay.
Question being taken, the motion was carried.
16.6 Approval of Minutes of December 13, 2012
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the minutes of the meeting of
Common Council, held on December 13, 2012, be approved.
Question being taken, the motion was carried.
16.7 Approval of Minutes of December 17, 2012
On motion of Councillor Reardon
Seconded by Councillor McAlary
RESOLVED that the minutes of the meeting of
Common Council, held on December 17, 2012, be approved.
Question being taken, the motion was carried.
16.8 Approval of Minutes of December 19, 2012
On motion of Councillor McAlary
Seconded by Councillor Reardon
RESOLVED that the minutes of the meeting of
Common Council, held on December 19, 2012, be approved.
Question being taken, the motion was carried.
17. Committee of the Whole
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JANUARY 14, 2013/LE 14 JANVIER 2013
17.1 Committee of the Whole: Investigative Solutions Network Inc. (“ISN”)
Contract
On motion of Deputy Mayor Rinehart
Seconded by Councillor Reardon
RESOLVED that item 17.1 entitled Committee of
the Whole: Investigative Solutions Network Inc. Contract be added to the agenda.
Question being taken, the motion was carried.
On motion of Councillor Reardon
Seconded by Deputy Mayor Rinehart
RESOLVED that as recommended by Committee
of the Whole, having met on January 14, 2013, pursuant to the agreement made on the
3rd day of October 2012 between the City of Saint John and Investigative Solutions
Network Inc. Council authorize the work identified in that contract to continue in
accordance to the terms set out therein.
Question being taken, the motion was carried.
18. Adjournment
On motion of Councillor Strowbridge
Seconded by Councillor McAlary
RESOLVED that the Common Council meeting of
January 14, 2013 be adjourned.
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 6:30 p.m.
Mayor / maire
Assistant Common Clerk / greffier communal adjoint
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