2012-12-17_Supplemental Agenda Packet--Dossier de l'ordre du jour supplémentaire �
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City of Saint John
Common Council Meeting
SUPPLEMENTAL AGENDA
Monday, December 17, 2012
6:00 pm
Council Chamber
Si vous avez besoin des services en francais pour une reunion de Conseil Communal, veuillez contacter le
bureau de la greffiere communale au 658-2862.
Pages
16. Supplemental Agenda
16.11 City Manager:Rockingstone Estates Subdivision -Phase 2 1 - 3
16.12 Commissioner of Finance and Administrative Services:Authority to Expend 4 - 5
Funds
17. Committee of the Whole
17.1 Committee of the Who/e: Sta�ng in the Finance Department 6- 6
17.2 Committee of the Who/e:Arrears in Payment Under Lease 7- 7
17.3 Committee of the Who/e:Purchase of"Permanent"LTD Coverage 8 - 8
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December 13, 2013 �
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M & C-2012-303
City af Saint John
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
Re: Rockingstone Estates Subdivision—Phase 2
Common Council on the 29th day of March, 2005, assented to the subdivision of
a parcel af land lying between Lancaster Avenue and Prince Street, in one or
more phases and also authorized the execution of#he corresponding subdivision
agreements. The most recent Subdivision Agreement, dated the 1 Sth day of
Septcmber, 2008, providcd amongst other things for the conshuction of a private
street known as Bridgeview Court. The Subdivision Agreement required the
Developer to complete that work in accordance with the standards and
specifications identified therein and with the engineering plans attached thereto,
not later than twenty-four (24) months following the execution of the Subdivision
Agreement. The Developer did not complete the construction of Bridgeview
Court within the time allowed and consequently the City currently holds security
in the amount of$39,000.00 to allow for thc finalization of that work.
The Developer adviscs that it has no intention, wit�in the foreseeable future, to
develop the land lying on either side of the incomplete portion of Bridge�-iew
Court. Consequently the Developer has requested that the Subdivision
Ageement be amended to eliminate the requiz�ement to compicte Bridgeview
Court and that as a result the security now held by tbe City be returned to the
Developer. The Growth aaad Development Departrnent is supportive of such
amendment and the return to the Developer of the security now held by thc City.
RECOMMENDATION:
it is recommended therefore that Council adop#the following resolution:
"RESD�.VED that the Subdivision Ageement dated the 18th day of September,
2008 between The City of Saint John and 617609 N.B. Inc. be amended so as to
delcte the obligation of the Developer to construct the portion of Bridgeview
Court commcncing at the prolongation southwardly of the wcstern sideline of
iand identified as "Trusfee Lands" which lands lie bctween Lot 08-02 and Lot 08-
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M&C—2012—303 -2- December 13,2012
03 on the Tentative Subdivision Plan attached to the aforesaid Subdivision
Agreement, and proceeding in a castwardly direction approxirnately 44.5 n�etres
to its eastern termination; AND FURTHER BE IT RESOLVED that the
$39,000.00 security amount received by the City bc returned to 617609 N.B. Inc."
Respectfully subinitted,
�-r1�LQn./V
Ken Forrest, MCIP, RPP
Cornmissioner
Planning and Development
� J. Patrick Woods, CGA
City Manager
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��'OP�J°'�° John L.Nugent
Diract Lina: 506.658,4Q�8
Fax No.: 506.648.7939
Email: John.nugenf�sairrtjoh�.ca
December 13, 2012
Ker� Forrest
Commissioner, Grawth and
Develapmen# Services
10�` Fioor, City Hall
Dear Sir:
Re: Rockingstone Estates Subdivision - Phase 2
Attached is the text of a letter to Common Council thafi reoommends the
amendment of the Subdivision Agreement that required the construction of
Bridgeview Court. The recommendation contained in the draft letter is to
delete from the Agreement the obligation of the Developer to complete the
construction of Bridgeview Court and to reEease ta him as a result the
security currently hefd by the City that would provide for the finalization of
that work. This woutd be a recommendation from your department if you
are so incfined.
Yours truly,
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J L.. Nugent
City Solicitor
JLN/bm
Encfosure
c.c. Holly Young
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December 17, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Authority to Expend Funds
In as much as this is the last scheduled meeting of Common Council in
2012, and the 2013 General Fund Operating Budget has not yet been
approved, certain resolutions are required in order that day to day
operations can continue untif such time as the budgets are approved. '
In light of these requirements the following resolutions would be in order.
Resolvedthat the following resolution be adopted, namely:
WHEREAS the 2013 General Fund Operating and Capital Budgefs for the
City of Saint John have not yet been approved by Common Councif; and
WHEREAS expenditures wil! be required in the normal course of the
Municipafity's continuing operation prior to the approval of #he 2013
Operating and CapitaE Budgets;
NOW THEREFORE BE IT RESOLVED as folfows:
a) That the City Manager is hereby authorized to approve expenditures
not exceeding $25,000 where provision for such expenditures would
normally be contained in the Municipality's Operating or Capital
Budget; and
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Report to Comrr�on Council Page 2
December 17,2012
b) That the Treasurer is hereby authorized to make payments:
i) as required to meet the City's pre-existing or continuing
obligations;
ii) to boards, commissions or other organizations to which the City
has pre-exis#ing or continuing obligations or which in the
Treasurer's opinion are necessary to ensure the continued fiscally
prudent and efficient day to day operations of such boards,
cammissions or organizations;
during the period concluding with the Council's approval of the 2013
General Fund Operating and Capital Budgets.
RespectFully sub ' ed,
Gregory . Y mans, CGA, MBA
Commi sio r of Finance and Administrative Services
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December 17th, 2012
Deputy Mayor and Councillors
Subject: Committee of the Whole: Staffing in the Finance Department
RESOLVED that the Committee of the Whole, having met on December 17`h, 2012,
recommends that the City Manager be authorized to fill on a permanent basis the vacancies
resulting from the retirement of the Finance Clerk, the Payroll Administrator, and the Accounting
Supervisor; and be authorized to hire a casual employee at the entry level of Administrative
Assistant for a period ending not later than August 31, 2013.
Sincerely,
Mel Norton
Mayor
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December 17t", 2012
Deputy Mayor and Councillors
Subject: Committee of the Whole: Arrears in Payment Under Lease
RESOLVED that the Committee of the Whole, having met on December 17th, 2012,
recommends that the City distrain for rent due and in arrears from 662677 N.B. Inc. for rental of
Parcel A and Lot 12-01 at Reversing Falls, Bridge Road, Saint John, NB; that Council direct the
Commissioner of Finance to engage such services as necessary to effect such distraint and that
Council authorize the Mayor and Common Clerk to execute any necessary documentation with
respect to the distress.
Sincerely,
Mel Norton
Mayor
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December 17th, 2012
Deputy Mayor and Councillors
Subject: Committee of the Whole: Purchase of "Permanent" LTD Coverage
RESOLVED that the Committee of the Whole, having met on December 17`h, 2012,
recommends that the City Engage Owen McFayden for the following purposes:
1) Their proceeding on an urgent bases to seek quotes from invited providers for interim or
bridging LTD coverage for City employees until more `permanent' LTD coverage is put in
place, and
2) Their assisting the City in developing a public advertisement for the purchase of LTD
coverage commencing with the conclusion of the aforesaid bridging LTD coverage, and
their assistance in evaluating the responses received to such public advertisement; and
Further be it resolved that the Mayor and Common Clerk be authorized to execute the
necessary documentation."
Sincerely,
Mel Norton
Mayor
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