2012-11-13_Agenda Packet--Dossier de l'ordre du jourCity of Saint John
Common Council Meeting
Tuesday, November 13, 2012
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une r6union de Conseil Communal,
veuillez contacter le bureau de la greffi6re communale au 658 -2862.
Each of the following items, either in whole or in part, is able to be discussed in private
pursuant to the provisions of section 10 of the Municipalities Act and Council /Committee
will make a decision(s) in that respect in Open Session:
4:30 p.m. 8th Floor Boardroom City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Employment Matter 10.2(4)(a,b,c,f,g)
1.3 Legal Matter 10.2(4)(g)
1.4 Financial Matter 10.2(4)(c)
1.5 Financial Matter 10.2(4)(c,d)
1.6 Governance Matter 10.2(4)(e)
1.7 Financial Matter 10.2(4)(c)
1.8 Financial Matter 10.2(4)(c)
1.9 Employment Matter 10.2(4)(b,j)
Regular Meeting
1. Call to Order — Prayer
6:00 p.m. Council Chamber
2. Approval of Minutes
3. Adoption of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Proposed Public Hearing Date - 12 Fern Street (Recommendation in report)
5.2 Trade and Convention Centre Signage (Recommendation in Report)
6. Members Comments
7. Proclamation
8. Delegations/ Presentations
9. Public Hearings
3
10. Consideration of By -laws
11. Submissions by Council Members
11.1 Spring Clean Up Program (Councillor Strowbridge)
11.2 Exhibition Association - Field House Project (Councillor Merrithew)
12. Business Matters — Municipal Officers
12.1 City Manager: Bike Route - Campus Harbour Connection
12.2 Common Clerk: Schedule for Councillor Appointments to Nominating
Committee 2013 - 2015
13. Committee Reports
13.1 Planning Advisory Committee: Proposed Subdivision (Street Vesting) 210
Lawrence Long Rd
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 New Brunswick Dental Society - Maintaining Fluoride Levels
15.2 The Hardman Group Ltd. - New Year's Eve Celebrations 2012
16. Supplemental Agenda
16.1 Prostitution (Councillor Fullerton)
16.2 Pension Plan (Councillor Fullerton)
16.3 Saint John Parking Commission - Feasibility of Text to Pay System for
Payment of Parking Fines
16.4 Saint John Parking Commission - Pay By Phone System for Parking Meters
16.5 City Manager: Harbour Clean -Up - Sanitary Lift Station #31 Former Mill
Street
16.6 Hodges Hamm - Real Estate Signs on Public Property
16.7 Congratulatory Letter to Mr. Arthur Irving (Deputy Mayor Rinehart)
16.8 Common Clerk: Proposed 2013 Common Council Schedule
16.9 Council Minutes of October 12, 2012
16.10 Council Minutes of October 13, 2012
16.11 Council Minutes of October 15, 2012
16.12 Council Minutes of October 22, 2012
16.13 City Manager: Revisions to City Government Act
16.14 Actionable Resolutions - Reflecting up to the October 29, 2012 Council
Meeting (Recommendation: Receive for Information)
17. Committee of the Whole
18. Adjournment
2
The City of Saint John
Seance du conseil communal
Le 13 novembre 2012
Comite pl6nier
1. Ouverture de la seance
Si vous avez besoin des services en frangais pour une r6union de Conseil Communal,
veuillez contacter le bureau de la greffi&re communale au 658 -2862.
Chacun des points suivants, en totalit& ou en partie, peut faire l'objet d'une discussion en
priv6 en vertu des dispositions pr6vues a Particle 10 de la Loi sur les municipalites. Le
conseil /comit6 prendra une ou des d6cisions a cet 6gard au cours de la seance publique
16 h 30 — Salle de conference, 8e 6tage, hotel de ville
1.1 Approbation du proces- verbal — paragraphe 10.2(4)
1.2 Question relative a 1'emploi — alin6a 10.2(4)a), b), c), j), g)
1.3 Question juridique — alin6a 10.2(4)g)
1.4 Question financiere — alin6a 10.2(4)c)
1.5 Question financiere — alin6as 10.2(4)c), d)
1.6 Question juridique — alin6a 10.2(4)e)
1.7 Question financiere — alin6a 10.2(4)c)
1.8 Question financiere — alin6a 10.2(4)c)
1.9 Question relative a 1'emploi — alin6as 10.2(4)b), j)
Seance ordinaire
1.Ouverture de la seance, suivie de la priere
18 h — Salle du conseil
2. Approbation du proces- verbal
3. Adoption de Pordre du jour
4. Divulgations de conflits d'int6rets
5. Questions soumises a 11approbation du conseil
5.1 Date propose pour les audiences publiques visant le 12, rue Fern
(recommandation figurant au rapport)
5.2 Affichage du Centre du commerce et des congres (recommandation figurant
au rapport)
6. Commentaires pr6sent6s par les membres
7. Proclamation
8. Delegations et presentations
9. Audiences publiques
10. Etude des arrWs municipaux
11. Interventions des membres du conseil
11.1 Programme de travaux de nettoyage du printemps (conseiller Strowbridge)
11.2 Association de 1'Exposition de la Ville et le Comt6 de Saint -Jean — Projet
relatif au complexe sportif (conseiller Merrithew)
12. Affaires municipales 6voqu6es par les fonctionnaires municipaux
12.1 Directeur g6n6ral : Itin6raire a v6lo — Campus Harbour Connection
12.2 Greffiere communale : Calendrier pour les nominations de conseillers au
Comit6 des candidatures 2013 -2015
13. Rapports deposes par les comit6s
13.1 Comit6 consultatif d'urbanisme : Projet de lotissement (d6volution de terrains
A titre de rue) visant le 210, chemin Lawrence Long
14. Etude des sujets 6cart6s des questions soumises a 11approbation du conseil
15. Correspondance g6n6rale
15.1 Social dentaire du Nouveau - Brunswick — Maintien des niveaux de fluorure
15.2 The Hardman Group Ltd. — C61ebration 2012 de la veille du jour de 1'An
16.Ordre du jour suppWinentaire
16.1 Prostitution (conseillere Fullerton)
16.2 R6gime de retraite (conseillere Fullerton)
16.3 Commission sur le stationnement de Saint John: Faisabilit& du systeme de
paiement par message texte pour les amendes de stationnement
16.4 Commission sur le stationnement de Saint John : Systeme de paiement par
t616phone pour les parcometres
16.5 Directeur g6n6ral : Nettoyage du port — Station de relevement sanitaire ri 31
de 1'ancienne rue Mill
16.6 Hodges Hamm — Affiches d'agents immobiliers sur une propri&t6 publique
16.7 Lettre de f6licitations a M. Arthur Irving (mairesse suppl6ante Rinehart)
16.8 Greffiere communale : Calendrier propos6 du conseil communal pour
2013
16.9 Proces- verbal de la s6ance du conseil tenue le 12 octobre 2012
16.10 Proces- verbal de la s6ance du conseil tenue le 13 octobre 2012
16.11 Proces- verbal de la s6ance du conseil tenue le 15 octobre 2012
16.12 Proces- verbal de la s6ance du conseil tenue le 22 octobre 2012
16.13 Directeur g6n6ral : Changements apport6s a la City Government Act (loi sur
les gouvernements municipaux)
16.14 Points pouvant faire l'objet de mesures de suivi — jusqu'a ]a r6union du
conseil du 29 octobre 2012 (recommandation : accepter a titre informatif)
17. Comit6 pl6nier
18. Levke de la s6ance
5', REPORT TO COMMON COUNCIL
M &C- 2012 -276
October 29, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Proposed Public Hearing Date
12 Fern Street
BACKGROUND:
74
City of Saint john
As provided in Common Council's resolution of August 3, 2004, this report indicates
the rezoning and Section 39 amendment applications received and recommends an
appropriate public hearing date.
Details of the applications are available in the Common Clerk's office and will form
part of the documentation presented at the public hearings.
The following application has been received.
Name of Location
Existing Proposed Reason
Applicant
Zone Zone
Arthur 1 12 Fern Street
"R -2" 44R -4" To permit a
Chiasson
three- family
dwelling
RECOMMENDATION:
That Common Council schedule the public hearing for the rezoning application of
Arthur J. Chiasson (12 Fern Street) for Monday, December 3, 2012 at 7:00 p.m. in
the Council Chamber, and refer the application to the Planning Advisory Committee
for a report and recommendation.
Respectfully submitted,
i6-�
Ken Forrest, MCIP, RPP
Commissioner
5
,l
trick Woods, CGA
City Manager
REPORT TO COMMON COUNCIL
October 31, 2012
Mayor Mel Norton and
Members of Common Council
Your Worship and Members of Council:
SUBJECT: Trade and Convention Centre Signage
"n
The City of Saint john
As per the attached letter from the General Manager of the Hilton Saint John, the Trade and
Convention Centre logo needs to be updated to compliment the new property logo designs for
Hilton Hotels.
Hilton requires the approval of the City of Saint John in order to proceed with the change. There
is no cost to the City and the logo will primarily be used on letterhead, business cards, marketing
material, decals etc.
RECOMMENDATION
That Common Council authorize the new signage for the Saint John Trade and Convention
Centre as proposed by Hilton Saint John.
Respectfully submitted,
4
trick Woods CGA
City Manager
0
AR)
Hilton
SAINT JOHN
October 26, 2012
Mr. Pat Woods
City Manager
City of Saint John
PO Box 1971
Saint John,NB
E2L 4L1
Dear Mr. Woods:
For the past 12 months, !-Tilton Hotels Corporation has been working to create a new identity for
Hilton Hotels & Resorts, making it streamlined, consistent and instantly recognizable globally.
One of the components of this brand identity revision, is the modification of all property logos.
The Hilton Saint John's logo has recently been changed (copies of old and new logos attached).
Apart from the changing of lower to tipper case lettering, the font has been modernized and
colour changed.
As the new Hilton Saint John logo does not carry the Trade and Convention Centre logo beneath
it, we will need to modify the Trade and Convention Centre logo to compliment the new look. It
is important that both logos compliment one another, so a strong association is made, and that
both entities are fully leveraged in order to maximize awareness. In addition to the reasoning
outlined above, we wish to take this opportunity to incorporate the water aspect and reflect the
Centre's location on the waterfront, which is a unique selling point of the Trade and Convention
Centre.
Asper article 11.01 of the Manzagernent agreement (copy attached) between Hilton & the City of
Saint john, Hilton requires the permission of the City before any change to the current logo is
made.
By copy of this email, we are respectfttlly submitting a formal request to modify the current.
Trade and Convention Centre logo to the new logo, a copy of which is attached for your review.
The design work was completed by a local Saint John company, Pulse Communications.
We await your response and trust that our request will be met favourably. Please let me know if
you have any questions.
With kin .est reganr'dJs,
Tammy eblan� �
General Manager
HILTON SAINT JOHN
i Market Square I Saint John, New Brunswick I E2L 4Z6
T: 506 693 8484 F: 506 657 6610 1 www.hilton.com
SAINT JOHN Trade N rion ConvenCentre
w
October 26, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Spring Clean Up Program
I am told that the program was cut approximately 9 years ago and the cost was approximately $500,000
to do. I would ask that the current program of pick up twice annually with only 3 items each be
eliminated as it was brought in to replace the old Spring Clean Up program and what the costs of this
current program are.
I feel that this program will contribute to our clean city and would help to eliminate illegal dumping
sites.
Motion: That Council consider, reinstating the Spring Clean Up program beginning in spring of
2013. And that the City Manager submit a report to give the costs of administering this program. I
would ask him to please address the savings when FERO was eliminated curb side pick -up. Council
may wish to refer this to the budget.
Respectfully Submitted,
(Received via email)
Ray Strowbridge,
City Councillor — Ward 4
City of Saint John
/r
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21L 40 I www saingohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1
0
x.
October 30, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Exhibition Association - Field House Project
I feel that it is important that we hear from these groups that are willing to co -fund recreation projects
within the City. This is also an optimal time as Council will be /is in budget discussions.
Motion: That Council hear a 15 minute presentation from the Exhibition Association regarding the
field house project.
Respectfully Submitted,
(Received via email)
David Merrithew,
City Councillor — Ward 4
City of Saint John
(P4 —
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41_1
10
Exbibi on Association
of the City and County of Saint John
P.O. Box 284
Saint John, N.B.
E2L 3Y2
Phone: (506) 633 -2020
Fax: (506) 636 -6958
Mayor Mel Norton and Members of Common Council Octoberl9, 2012
City of Saint John
PO Box 1971
Saint John N. B. E2L4L1
Dear Mayor Norton and Members of Council
Re: Proposed Field house @ Exhibition Paris
Enclosed you will find some material in regards to a Field House that the Exhibition Association proposes
be built at Exhibition Park. We had originally presented this proposal to Saint John Council some two
years ago and had the support of the Council of that time - dependent on participation of the other levels
of government.
Given there has been an election in the past few months and the existence of the provincially mandated
District Commissions as of January ,2013,we felt it necessary to present the concept to the new Council
and be available to answer any questions there may be.
The Field House concept arose from the need for the Association to construct an exhibition facility to
replace space that for one reason or another was lost over the past several years. The Board then
looked at leveraging the Association funds into a facility that could be used for two weeks for the
exhibition and be available for the community at large for the other fifty weeks.
A recreation consulting firm and architectural firm were engaged to carry out a feasibility study and
make a recommendation as to the most appropriate facility. Their recommendation was a 107,000 sq ft
building which would contain a 66,000 sq ft full size indoor turf field and a walking track. Additional
studies were conducted on soil and placement of the building as well as storm water and wet land
management.
The cost of the building has been estimated at $14,000,000 and added to that is $6,000,000 in upgrades
to existing buildings, development of parkland, landscaping as well as design fees and contingencies.
The total project cost is estimated to be $21,000,000 including the land. The Association has committed
to contributing the land plus $3,000,000. The ask from the City of Saint John is foremost, support for the
11
project and secondly a contribution to the $3,000,000 required, over a three year period, from the
Greater Saint John municipalities. The support of the City of Saint John and the other municipalities in
the District Commission would then be needed to approach the Federal and Provincial Governments to
each contribute $7,000,000 to the project, again over a three year period.
In addition to the land and a capital contribution, the Exhibition Association is also committed to funding
any operating deficits for the facility.
There is no facility of this nature in Southern New Brunswick thus there is little opportunity for the
thousands of participants in field sports such as soccer, lacrosse, field hockey, rugby etc to play in the
October to May period. The few that are able to participate are travelling to Moncton, Fredericton or
even Halifax. By not having a facility of this nature in Greater Saint John, the region is lacking both a
significant quality of life asset as well as the opportunity to enhance the sports tourism industry on a
year round basis.
A recent interview with Jason Brown of Fundy Soccer in the Telegraph Journal indicated that the number
of youth registered in soccer in New Brunswick exceeds those registered in hockey .When fall comes, by
and large the majority of players in this area wait until May except for perhaps 200 who have the
opportunity to play indoor soccer on hard court surfaces.
Corporate Research Association included a number of questions in their August quarterly survey of
Greater Saint John The results of this survey indicate that 78% of Saint John residents support the field
House and 52% indicate they or a member of their household would use the facility. A copy of the
survey is included with this material.
We would be pleased to do a presentation to Common Council on this project and to answer any
questions you may have at this time.
ours Truly,
l
Paul Gilbride
President
12
Corporate Research Associates (CRA) Survey
Part of Quarterly Greater Saint John Survey that was carried out August 10 -20, 2012
Results of survey statistically valid 95 times out of 100( Le there can be a level of confidence that the
results would represent the population of Greater Saint John correctly 95% of the time)
Question Support Overall Support Saint John Support Other Areas
Support or oppose field 73% 78% C3%
House
At Exhibition Park?
Would you or Members of Your 49% 52% 42%
Household Use Facility?
13
urbanThird 20
_ Quarter 12 3
Sample Distribution
The overall results are based on 352 interviews with individuals from the Saint John and
surrounding areas population. A sample of 352 respondents would be expected to provide results
accurate to within plus or minus 5.2 percentage points in 95 out of 100 samples.
Sample Distribution
Region Sample Margin of Error"
Saint Joh n 227 +-6.5%
Other 125 +8.8%
Saint John & surrounding areas 352 t 5.2%
195% confidence intaml
Corporate Research Associates Inc., 2012
14
- Saint John Exhibition Association -
TABLE EA1:
As you may or may not be aware, the Exhibition Association is proposing to develop a 100,000 square foot multi - purpose Indoor sport and recreation facility.
Indoor turf playing field to be used for soccer, football, lacrosse, baseball, and other
be
The facility will have an
sports. The Exhibition Association would provide the land, a significant capital
and responsible for the operating costs on a break even basis. They would seek
Federal Government to provide the remaining funding.
contribution,
a onetime contribution from the surrounding municipalities, the Provincial Government, and the
All things considered, do you completely support, mostly support, mostly oppose, or completely oppose the development of a multi- purpose indoor sport and recreation facility
Exhibition Paris grounds?
on
COMMUNITY GENDER
OVERALL%
AGE EDUCATION INCOME
Saint John Other M F F
18 -34 35-54 55+ LT. H.S. Grad N.S. Some P.S, Grad P.S. < $50K $SDK- $74.9K $75K +
Completely support 31 37 21 31 32
37 34 25 31 41 26 27 32 29 37
Mostly support 41 41 43 42 40
41 43 40 31 31 55 46 43 41 42
Mostly oppose 12 10 15 11 13
11 12 12 8 10 9 14 7 16 12
Completely oppose 6 4 9 9 3
5 5 8 11 8 3 4 B 5
Neither support nor oppose 6 4 9 3 9
3
5 5 8 11 5 2
Don't know/No answer 4 4 3 4 3
6 6 8 2
1 2 8 8 4 5
WEIGHTED SAMPLE SUE ( #) 352 227 125 163 189
3 4 0 4
91 132 129 26 102 37 182 106 59 97
UNWEIGHTED SAMPLE SIZE ( #) 352 227 125 163 189
93 129 130 26 fig 36 186 104 61 98
%SUPPORT 73 78 63 73 72
79 77 65 fit 72 81 73 75 71 79
OPPOSE 18 14 24 19 16
16 16 20 19 18 11 19 15 21 15
Corporate Research Associates Inc., 2012
15
ISJUREP -10271
Page 1
SAINT JOHN URBAN REPORT - THIRD QUARTER 2012
- Saint John Exhibition Association -
TABLE EA2a: [ASK IF'SUPPORi' IN O.EA1]
Why do you support the development of a mufti- purpose indoor sport and recreation facility on Exhibition Park grounds?
OVERALL %
Need a sporttrecreation facility /Lack
32
of recreational facilities
EDUCATION
Benefits children/Gives children
30
something to do
M
Good for the community
20
Encourages heaWfrtness/Keeps
8
people active
Grad H.S.
Provides more sport opportunities
5
Provide sports year round/All weather
5
facility
32
Good for the economy
4
Will provide jobs
2
Convenient location
2
Good use of the land
2
Other
7
Don't know
4
WEIGHTED SAMPLE SIZE
256
UNWElC KMO SAMPLE SIZE ($]
256
Corporate Research Associates Inc., 2012
COMMUNITY
GENDER
AGE
EDUCATION
INCOME
Safnt John
Other
M
F
1 B -34
35-54
55+
L.T. H.S.
Grad H.S.
SorneP.S.
Grad P S.
< S50K
$50K- $74.91(
$75K +
32
32
33
32
22
35
37
18
30
33
34
29
32
39
34
22
25
35
34
30
26
58
32
35
24
38
18
23
20
20
26
14
21
21
17
18
21
15
21
16
28
24
6
11
7
9
6
12
4
0
6
16
8
4
9
12
3
11
5
6
8
4
5
0
3
11
6
4
4
4
4
7
2
7
4
7
4
0
1
7
8
6
5
3
4
4
4
3
5
4
2
0
6
0
4
5
5
5
2
1
1
3
2
3
1
0
4
4
1
2
0
4
2
1
1
3
3
1
1
0
0
3
3
0
G
1
1
3
1
2
0
2
2
0
3
0
2
0
2
3
6
7
7
6
8
5
7
6
5
3
8
5
4
11
4
3
4
4
2
2
7
0
7
3
2
5
5
0
177
79
120
136
71
101
84
16
73
30
133
79
42
77
170 1
80 1
120 1138
T5 1
99 1
84
16
72
29
4131
78
43
78
W1
[SJUREP -1027]
Page 2
SAINT JOHN URBAN REPORT - THIRD QUARTER 2012
Saint John Exhibition Association
TABLE EA2b: [ASK IF'OPPOSE' IN Q.EA1]
Why do you oppose the development of a multi- purpose
OVERALL %
indoor sport and
COMMUNITY
recreation
GENDER
facility on Exhibition
AGE
Park grounds?
EDUCATION
INCOME
Saint John
Other
M
F
18-34
35-54
55+
L.T. H.S.
Grad H.S.
Some P.S.
Grad P.S.
< $50K
$50K- $74.9K
$75K +
Don't need it/Have enough recreation 27
26
28
20
34
32
19
31
60
facilities
31
0
23
26
16
35
Too much money /Can't afford it 22
28
16
26
18
32
14
23
0
16
Poor economy 17
17
17
16
18
18
10
23
20
18
0
0
32
12
31
14
Money should be spent 16
25
8
22
11
15
19
15
20
19
6
16
14
elsewhere/Waste of money
15
31
15
24
16
23
Will be paid by taxpayers 12
11
13
13
10
15
14
8
0
12
0
14
14
Other 14
7
23
10
19
6
24
12
0
16
45
12
19
7
7
14
14
Don't know 7
3
10
10
3
0
14
4
0
11
24
3
12
16
0
WEIGHTED SAMPLE SIZE ( #) 62
31
31
31
30
14
22
25
5
19
UNWEIGHTED SAMPLE SIZE ( #) 1 60
30 1
30 1
31 1
29 1
13 1
21
26
5
4
34
16
13
14
1
1
18 1
4
33
16
13
14
Corporate Research Associates Inc., 2012
17
[SJUREP -1027]
Page 3
SAINT JOHN URBAN REPORT - THIRD QUARTER 2012
Saint John Exhibition Association
TABLE EA3:
Imagine for a moment the Exhibition Association constructed a multi- purpose indoor sport and recreation facility, how likely, if at all, are you or other members of your household to use
such a facility? Would you definitely, probably, probably not, or definitely not use such a facility?
OVERALL
COMMUNITY
GENDER
AGE
EDUCATION
INCOME
Saint John Other
M
F
18-34
35-54
55+
L.T. H.S.
Grad H.S.
Some P.S.
Grad P.S.
¢ $50K
$50K $74.9K
$75K
Definitely
16
20 10
14
18
23
18
8
12
19
17
t5
17
16
22
Probably
33
33 33
37
29
39
37
25
24
32
22
37
32
29
36
Probably not
33
32 36
31
36
24
32
41
38
29
50
31
31
35
31
Definitely not
17
15 21
18
17
14
12
25
27
20
11
15
20
18
9
Don't know/No answer
1
0 1
1
1
0
0
2
WEIGHTED SAMPLE SIZE
352
227 125
163
189
91
132
129
26
102
37
182
106
UNWEIGHTED SAMPLE SIZE {#}
352
227 125
163
189
93
129
130
26
99
36
188
59
97
% DEFINITELY /PROBABLY
49
52 42
51
47
62
56
33
35
51
104
61
98
% PROBABLY NOT/DEFINITELTY NOT
51
1 47 57
49 1
52 1
38
44
65
65
39
53
48
46
59
49 1
61
46
51
54
40
Corporate Research Associates Inc., 2012
W7
[SJUREP- 10271
Page 4
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Table of Contents
Ourplan ................................. ..............................2
An historic organization ................... ..............................4
Benefits to the region ..................... ..............................4
What will this idwiry uiuU- UU .............................. I . .........r
Exhibition grounds redevelopment .......... ..............................6
How much will it cost? ..................... ..............................7
How long will it take to build? .............. ..............................7
How will it be funded? ............. ............................... .I — -
Other bonuses ........ ............................... a ... a .... .8
Location, location ......................... ..;. .8
Appendices
We want to hear from you .. ............................... Inside back cover
20
� � � ! A ® e4 n ,ry � �► re
re
Enhancing sports and recreation
in Southern New Brunswick
Our plan
We want to breathe new life into Saint John's historic exhibition grounds by
constructing a multi - purpose indoor sport and recreation facility for Southern
New Brunswick.
This state -of- the -art facility, the first of its kind in New Brunswick, would be
part of the Exhibition Association of the City and County of Saint John's overall
redevelopment plan for its exhibition grounds.
This facility would boost participation in the region's historic annual exhibition and
serve as a year -round venue to improve the health and wellness of residents and
increase our entire region's sports tourism.
It's a bold, sensible and future - focused plan.
And we are prepared to make it happen.
Featuring an indoor field house with artificial turf, spectator seating, a raised,
three -lane walking track and exhibition space, this facility would be used for a
wide variety of sport and recreational activities, including:
• Soccer
- lawn bowling
Lacrosse
• Pre - school children's
• Tennis
programs
• Football
• After - school activities
Field Hockey
- Seniors' walking/
• Rugby
fitness programs
• Track and field
• Trade shows
Winter baseball
- Arts and crafts fairs
• Golf
• Agricultural exhibits
• Ultimate Frisbee
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41
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BENEFITS
An historic ORGANIZATION
Established over 120 years ago, the Exhibition
Association of the City and County of Saint John is a
non - profit, incorporated organization whose purpose is to
promote the local economy, the social and cultural aspects
of the region and provide opportunities for social and
recreational experiences.
We are best known for hosting annual agricultural and
industrial exhibitions, usually as part of a fall fair, but also
at other times of the year.
In order for us to continue to fulfill our mandate, we
need to improve our aging facilities and boost
attendance. We will do that by meeting the changing
needs of our society with this new multi - purpose
sports and recreational facility and our overall site
redevelopment plans.
A multi - purpose sports and recreational facility would bring numerous benefits to
the Southern New Brunswick region:
• Provide a year -round venue to help citizens adopt a healthy lifestyle
• Help combat our high rates of obesity
Provide multiple sports with a "winter" home, especially the rapidly growing
sport of soccer
• Boost attendance and interest in exhibition activities, particularly during
Exhibition Week
Provide an improved venue for new exhibition activities and concerts
Create a sports tourism industry for the region based on field sports
23
- � s
What will this FACILITY include?
This permanent, steel structure (not a dome) will house:
An indoor 60m X 100m field surface with artificial turf
A three -lane walking track, on a second level,
allowing use while field play in progress
Sport spectator seating for 150
• Dressing rooms
Referee rooms
Training /meeting rooms
• Lounge /concession area
• Storage area
• First aid room
Reception /ticket area
Entrance /exhibition display area
The design allows for the lower level to connect to outdoor temporary
structures during the annual fall fair exhibitions. The turf field can be covered
to provide 66,000 square feet of space for crafts and agricultural exhibits.
Also included in the plans are exhibition office and storage space, a staff rood
and locker room as well as maintenance areas.
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Exhibition grounds REDEVELOPMENT
Apart from the new facility itself, we will renovate the existing exhibition
building (Building #1) and add a new lobby /entrance. Building #1 is currently
used for a wide variety of community events including meetings, bingos,
commercial exhibits and shows. It will become the main entertainment venue
at Exhibition Park following renovations. We'll construct a new parking lot which
will also serve as the seasonal midway zone. And, under the parking lot, we are
constructing a storm -water containment unit that will improve the entire site's
storm water retention capabilities.
We'll also re -do the landscaping and add flowers and trees that complement
and enhance the nearby wetlands, so that visitors can see and learn about what
a wetland is and does. The current building #3 used as a paddock, and during
the fall fair for displays, is past its useful life and will be demolished. The existing
horticultural, fruit and vegetable building will be converted to a paddock for use
by Horse Racing New Brunswick.
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How much will it COST?
The total capital costs, including land, of constructing the multi-
purpose sports and recreational facility and redeveloping the
remaining exhibition grounds is estimated at $21 million.
As the owner and operator of the new facility and the other
exhibition infrastructure, we will be responsible for all on -going
operational costs.
The facility will operate on a break -even basis, and facility rental
rates will be reasonable.
How long will it take TO BUILD?
The overall project will be scheduled over a three -
year period, with construction starting as early as
possible. The multi - purpose sports and recreation
facility could be open within a year of construction
commencing.
How will it be FUNDED?
As the field house will be a facility that benefits the
entire region, the Saint John Exhibition Association is
proposing the following capital funding arrangement:
One -third from the Saint John Exhibition Association,
Municipalities within the Regional Service Commission, and
Corporate Sponsors. Approximately $4.0 million of that cost will be contributed by
the Saint John Exhibition Association.
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With the support of the Regional Service Commission, an additional one -
third of the capital cost will be sought from each of the provincial and federal
governments. All costs would be spread over a three -year period.
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Other BONUSES
Our plan has other added advantages:
• Attract more visitors to our region to attend sporting events and tournaments
• Provide valuable infrastructure to help develop our `sports tourism' industry
• Bring economic spin -offs for hotels, restaurants and the retail sector as the result
of increased visitors
• Complement the new indoor soccer facility in Halifax, leading to inter - provincial
tournaments
Location, LOCATION
Our new facility will be ideally located to serve the Southern New Brunswick region,
with easy access to the city from Highway 1 and conveniently situated close
to the retail sector and hotels.
12 minutes from Rothesay • 40 minutes from St. Martins
• 16 minutes from Ouispamsis • 50 minutes from Sussex
30 minutes from Grand Bay Westfield - 90 minutes from Fredericton
• 30 minutes from Hampton - 108 minutes from Moncton
27
EXHIBITION ASSOCIATION OF SAINT JOHN
SUMMARY OF COSTING
Facility Capital Cost Budget
CONSTRUCTION
New Multi-Purpose Building
$
14,000,000
Building 1 Renovation
$
1,485,000
Demolish Building 3
$
15,000
Public Park
$
800,000
Landscape Upgrades to Existing
$
600,000_
CONSTRUCTION COST
$
16,900,000
OTHER COSTS
$
1,600,000_
SUB-TOTAL CONSTRUCTION & OTHER COSTS $ 18,500,000
10% Contingency $ 1,850;00
TOTAL CONSTRUCTION & OTHER COSTS $ 20,350,000-
Does not include value of land.
2,_
28
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• • • • • • • • • A !4 A A P1 A n n
• • • • • • • A • A A Al A � � • `
Operating Cost Projections for
Initial Full Year of Operation
EXPENSE ITEM
ESTIMATED COST
Full Time Staff
$
151,200
Part Time Staff
$
76,500
TOTAL STAFF
$
227,700
Total Administration
$
55,000
Total Utilities and Maintenance
$
235,000
Total Program Costs
$
10,000
TOTAL EXPENDITURES (estimated / rounded)
$
524,500
Revenue Items
Rental Revenues Sport Facility
$
426,500
Advertising Sales
$
5,000
Walking Track Revenues
$
48,000
Concession and Equipment Sales
$
20,000
Program and Staffing Grants
$
25,000
TOTAL REVENUES (estimated / rounded)
$
524,500
NET ANNUAL COSTS
$
0
29
Capital Fundraising
ITEM
Capital Cost plus land costs
Land & Reserves from Association / Anticipated Contribution
from regional municipalities and Corporate Sponsors
Anticipated Contribution from Provincial Government
Anticipated Contribution from Federal Government
Total Capital Contribution
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AMOUNT
$ 21,000,000
$ 7,000,000
$ 7,000,000
$ 7,000,000
$ 21,000,000
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Usage Assumptions
Field House
Full Field - Prime Time Adult
12
30
Full Field - Prime Time Minor
10
30
Half Field - Prime -time Adult
15
30
Half Field - Prime -time Minor
15
30
Full Field - Non -Prime Time Adult
1
30
Full Field - Non Prime Time Minor
2
30
Half Field - Non Prime -time Adult
2
30
Half Field - Non Prime -time Minor
5
30
Commercial rental Full Field (e.g., trade show)
1
4
Program Hours - Adult
8
3
Program Hours - Minor
8
3
Summer Camps - Minor Field Revenue
NA
6
Board Room
Meeting
2
40
Multi- Purpose Room
MP Room - Prime Time Adult
5
20
MP Room - Prime Time Minor
25
25
MP Room - Non Prime Time Adult
15
25
MP Room - Non Prime Time Minor
5
25
Use of Walking Track
2500 monthly
passes annually
(approximate)
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Proposed Rates and Fees
Full Field - Prime Time - Adult
$225
Per Hour
Full Field - Prime Time - Minor
$180
Per Hour
Half Field - Prime -time - Adult
$125
Per Hour
Half Field - Prime -time - Minor
$90
Per Hour
Full Field - Non -Prime Time - Adult
$180
Per Hour
Full Field - Non Prime Time - Minor
$150
Per Hour
Half Field - Non Prime -time - Adult
$80
Per Hour
Half Field - Non Prime -time - Minor
$60
Per Hour
Board Room
$25
Per 2 Hours
MP Room - Prime Time - Adult
$40
Per Hour
MP Room - Prime Time - Minor
$30
Per Hour
MP Room - Non Prime Time - Adult
$30
Per Hour
MP Room - Non Prime Time - Minor
$20
Per Hour
Track Pass
$20
Per Month
Commercial rental Full Field (e.g., trade show)
$3,500
Per Day
Advertising
$500
Per Year
Directly provided program minor
$1,200
Per Program
(10 weeks @ $80 /wk, l hr /wk)
Directly provided program adult
$1,200
Per Program
(10 weeks @ $100 /wk,1 hr /wk)
Weekly Revenue from Summer Camps
$9,600
Per Week
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We WANT to hear from YOU
We want to hear what you think about our plans, and we're anxious
to work with all interested community groups as we
move forward with this exciting project for our region.
For more detailed information about our project, please
visit our website at: www.exhibitionparksj.com
We encourage you to leave comments on our Facebook
page (search The field House at Exhibition Park) or
call our office at (506) 633 -2020 with your questions and
comments. You can also visit our office at 159 McAllister Drive,
Saint John between the hours of 8:00 a.m. and 4:30 p.m.
Monday to Friday.
Our association members would be happy to speak to
interested community groups about our plans.
We need your SUPPORT
You can help us turn our plan into a reality by:
• Talking to your family and friends about our project
• Contacting your municipal, provincial and federal
representatives to voice your support
Signing up for our Facebook page and leaving a
comment - search The field House at Exhibition Park
• Invite us to present the plans to your group
Field
House
@ Exhibition Park
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REPORT TO COMMON COUNCIL
October 30, 2012
M &C2012 -275
His Worship Mayor Mel Norton
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Bike Route - Campus Harbour Connection
BACKGROUND
71n 47
The City of Saint John
At its August 13, 2012 meeting Common Council resolved that "the presentation from the
Uptown Green Feet Committee regarding an active transportation route be referred to the City
Manager for a report and further that this matter be referred to the 2013 budget deliberations."
This report is in response to Council's request.
P1anSJ contains policies that refer to the implementation of the City's Trails and Bikeways
Strategic Plan adopted by Council in 2010. The first priority project listed in this strategic plan
is a bike route connecting the university/hospital area with the Uptown. UNB Fredericton's
Civil Engineering undergraduate program completed a preliminary design and cost estimate for
their final year project in the Spring of 2012. The Uptown Green Feet Committee presented the
Campus Harbour Connection bike route concept resulting in Council's resolution.
One of Common Council's 2012 -2016 priorities states that "we will work toward integrated
walkways and bike paths to connect our neighbourhoods and waterways ". The Campus Harbour
Connection would be the first continuous bike route in the City of Saint John that would connect
major destinations, including neighbourhoods and Harbour Passage along the waterfront as
shown in Figure 1.
City staff reviewed UNB's submission and using national traffic industry guidelines and
engineering judgment, completed a detailed design and cost estimate for the initial installation
cost and annual maintenance cost.
Detailed Design
This bike route would begin at the entrance to the Saint John Regional Hospital driveway on
University Avenue, continue to Millidge Avenue, to Somerset Street, to Churchill Boulevard, to
36
M &C2012 -275
October 30, 2012
Page 2
Valour Court, to Turnbull Place, to Harrington Street, to Adelaide Street, to Metcalf Street, to
Simonds Street and end at the entrance to Harbour Passage on Hilyard Street. The route would
include 2.7 KM of dedicated bike lanes and 1.8 KM of lanes to be shared by vehicles and bikes.
Figure 1: Campus Harbour Connection Route
This plan includes unique features such as wayfinding signs installed at intersections, bike boxes
at the Millidge/University and Somerset /Churchill intersections, site specific signs warning right
turning vehicles to yield to cyclists, and a "contra -flow" bike lane on the one -way section of
Harrington Street to allow cyclists to travel in both directions.
Balancing acceptable service levels for vehicle traffic with providing appropriate facilities for
cyclists was a challenge in a few locations given the constraints of road width as shown in Figure
2. A "Road Diet ", involving converting four vehicle lanes into three with remaining space for
two bike lanes, is proposed for Millidge, Somerset and Metcalf. This concept is relatively
inexpensive as it relies on changes to painted traffic lines. Benefits of this concept include traffic
calming in addition to the space for cyclists. A reduced service level for vehicles is minimal in
most situations with the centre left turn lane and volumes of less than 20,000 vehicles per day.
Some changes to traffic lines and markings at intersections would also be required.
Figure 2: Metcalf Street three lane concept
37
M &C2012 -275
October 30, 2012
Page 3
Adelaide Street posed another challenge since on- street parking is permitted on both sides of the
street. To continue permitting this on- street parking and providing new space for bike lanes,
staff recommends that Council authorize the
reduction of the speed limit for this section of
Adelaide (Harrington to Metcalf) from 50 KM/H to
40 KM /H given road width constraints based on the
detailed design outlined in Figure 3. Should
challenges persist after implementation on this
section of the route, Council may need to consider
the elimination of on- street parking on one side of
Adelaide or direct staff to consider a modified route
to maintain this continuous bike route.
Traffic islands on Metcalf Street at its intersection
with Magazine Street would be removed to provide
the additional road width for cyclists. Staff
recommends removing this section of Metcalf Street,
between Main Street to Lansdowne Street, from the
Designated Truck Route once this Plan is
implemented since Main Street and Lansdowne Street
are existing Designated Truck Routes. Staff also
recommends a reduced speed limit to 40 KM /H from
50 KM /H that would enhance safety given these constraints.
Figure 3: Detailed Design on
Adelaide Street
Figure 4: Detailed design for Metcalf Street at Magazine Street
The detailed design includes the addition of approximately 90 traffic control signs, 110 shared
use lane road markings, 30 directional lane arrows, and 2.7 KM of streets with bike lanes and
other lane lines in addition to the removal and asphalt reinstatement of the two traffic islands on
W
M &C2012 -275
October 30, 2012
Page 4
Metcalf Street. Many existing painted traffic lines and symbols must be ground off the road
surface, a labour- intensive process.
Phasing Plan
Staff recommends that the Campus Harbour Connection be completed in 2013. Alternatively,
the project could be phased over two years with Phase 1 (2013) from Simonds Street to the end
of Churchill Boulevard and Phase 2 (2014) from Somerset Street to the end of the route on
University Avenue.
Detailed Installation Cost Estimate
Funds in the amount of $31,800.00 are estimated to be required within the City's 2013
Pedestrian & Traffic Management Service budget to install this bike route next year. Confirmed
funding from other sources would decrease this required amount.
In an effort to manage costs and to identify temporary labour resources required to implement
this plan, staff is proposing the use of summer students to augment work crews.
Detailed Maintenance Cost Estimate
An inconsistent level of maintenance has been completed on existing bike lanes due to a lack of
identified funding within the General Fund Operating Budget to account for increased
infrastructure (painted lines, signs, etc.) over several years. Adequate funding for resources must
be provided in a sustainable manner for ongoing maintenance requirements and take into
consideration additional infrastructure on an annual basis. Staff estimates $15,800 would need to
be invested annually to adequately maintain the Campus Harbour Connection Bike Route.
Adjustments for inflation and other impacts on resource costs would need to be considered in the
future.
RECOMMENDATIONS
Staff recommends that Common Council:
1. Endorse the implementation of the Campus Harbour Connection bike route in 2013 as
detailed in this report,
2. Consider increased funding within the City's 2013 Pedestrian & Traffic Management
Service operational budget in the amount of $31,800.00 for the installation of the Campus
Harbour Connection bike route,
39
M &C2012 -275
October 30, 2012
Page 5
3. Commit to annual sustainable funding levels within the Pedestrian & Traffic
Management Service operational budgets for the regular maintenance of the Campus
Harbour Connection bike route,
4. Direct the City Solicitor to place in proper translated form the following amendments to
the City's Traffic By -Law for Council's consideration when the bike route is
implemented in 2013:
a. Add Adelaide Street with limits Harrington Street to Metcalf Street to Schedule
M -4 (40 KM/H Speed Limits),
b. Add Metcalf Street with limits Main Street to Lansdowne Avenue to Schedule
M -4 (40 KM/H Speed Limits),
c. Delete Metcalf Street with limits Main Street to Lansdowne Avenue from
Schedule K (Truck Routes).
Respectfully submitted,
2 0,1Y
Timothy D. O'Reilly, P.Eng., M.Sc.E.
Traffic Engineer
William Edwards, P.Eng. J. Patrick Woods, CGA
Commissioner, Transportation & Environment City Manager
.x
13 �-
i
The City of Saint John
November 5, 2012
Mayor Norton, Deputy Mayor Rinehart and Councillors
Subject: Appointment to Nominating Committee
Mayor Norton, Deputy Mayor Rinehart and Councillors,
The following is a schedule for Councillor appointments to the Nominating Committee for 2013 —
2015:
2013:
Deputy Mayor Rinehart
Councillor McAlary
Councillor Strowbridge
Recommendation:
2014:
Deputy Mayor Rinehart
Councillor Reardon
Councillor Merrithew
2015:
Deputy Mayor Rinehart
Councillor Norton
Councillor Snook
That the submitted schedule for Councillor appointments to the Nominating Committee for the
years 2013 — 2015 be approved.
Sincerely,
Elizabeth Gormley
Common Clerk
P.O. K,),x 1971 S a €RA Idui, NI, Canaado, EA 4L'E I v� sa'hgotanxa I CA 1971 Saint JoIan, N. -R. Canada EA 4L1
41
Planning
Advisory Committee
October 17, 2012
Your Worship and Councillors:
P.O. Box 1971 506 658 -2800
Saint John
New Brunswick
Canada E2L 4L1
City of Saint John
SUBJECT: Proposed Subdivision (Street Vesting) - 210 Lawrence Long
Road
The Planning Advisory Committee considered the attached report at its October
16, 2012 meeting. The applicant, Mrs. Catherine Long, appeared to speak in
support of the application and was in agreement with the Staff Recommendation
contained in the report.
Mrs. Donna Henderson, of 94 Lawrence Long Road, addressed the Committee
and requested clarification on the nature of the street conveyance as it was her
understanding that the street was already publicly - owned.
No one else appeared to speak in support of or in opposition to the application,
and no letters were received. After considering the application, the Committee
adopted the recommendation as set out below.
RECOMMENDATION:
1. That Common Council assent to one or more subdivision plans, in one or
more phases, with respect to the vesting of the proposed public street(s), as
generally illustrated on the attached photo- reduced tentative subdivision plan,
including any necessary municipal services, municipal drainage and public
utility easements.
2. That Common Council authorize the preparation and execution of a
City/Developer Subdivision Agreement(s) to ensure provision of the required
work and facilities, including detailed site and drainage plans for the approval
of the Chief City Engineer.
Project No. 12 -214
42
��
Jri`
DATE: OCTOBER 12, 2012
TO: PLANNING ADVISORY COMMITTEE
FROM: COMMUNITY PLANNING PLANNING AND DEVELOPMENT
FOR: MEETING OF OCTOBER 16, 2012
W M / i
Patrick Foran Ken Forrest, MCIP, RPP
Planning Officer Commissioner
SUBJECT: Proposed Subdivision (Street Vesting) - 210 Lawrence Long Road
The Planning Advisory Committee, at its August 21, 2012 meeting, favourably considered a subdivision
application proposing the creation of nine (9) unserviced residential lots having access via an extension
of Lawrence Long Road, which was also to connect with Arthurs Road to the north (see attached Staff
Report). Staff was supportive of this application on the basis that the existing privately -owned portion of
Lawrence Long Road would be conveyed to the City in its present form, in exchange for the applicant
constructing the "future street" to the rural road standard at his expense.
While Council has given its assent to the proposed street extension, tentative approval cannot be given
to the proposed subdivision until assent has also been given to the vesting of the privately -owned portion
of Lawrence Long Road, which was not part of the previous application.
As required by the Subdivision By -law, the proposed conveyance of the street to the City (i.e., street
vesting) must be submitted to the Planning Advisory Committee for a recommendation before being
forwarded to Common Council for its consideration.
With the incorporation of the Acamac / South Bay area into the City of Saint John, the City inherited
some maintenance responsibilities from the Province with regard to Lawrence Long Road, The
conveyance of the privately -owned portion of the street to the City would allow it to be added to the
public street inventory thereby facilitating future maintenance. As detailed in the attached report, the
street conveyance, in conjunction with the connectivity to Arthurs Road resulting from the proposed
subdivision, would address the loss of access suffered by certain homeowners during times of seasonal
SAINT )OHN P.O. Box 1971 "tilt John, NB Canada E 2L 4L1 UR 1 971 Saint JoE- n, N, -B. Canada EEL •ILI
43
Michael and Catherine Long
210 Lawrence Long Road
Page 2
October 12, 2012
flooding as well as provide for a safer traffic pattern in the long term. Consequently, approval of the
proposed street vesting can be supported.
STAFF RECOMMENDATION TO COMMITTEE:
That Common Council assent to one or more subdivision plans, in one or more phases, with
respect to the vesting of the proposed public street(s), as generally illustrated on the attached
photo- reduced tentative subdivision plan, including any necessary municipal services, municipal
drainage and public utility easements.
2. That Common Council authorize the preparation and execution of a City /Developer Subdivision
Agreement(s) to ensure provision of the required work and facilities, including detailed site and
drainage plans for the approval of the Chief City Engineer.
PF
Project No. 12 -214
MI
PLANNING AND DEVELOPMENT 1 URBANISME ET DEVELOPPEMENT
S-21 A
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Subject Site / Site en question: PID(s) / NIP(s):
55163133
Location: 210, chemin Lawrence Long Road
Date: July / juillet 18, 2012
Scale / echelle: Not to scale / Pas a 1'echelle
45
Approximate Section
of Lawrence Long Road
to be conveyed
The City of Saint John
DATE: AUGUST 17, 2012
TO: PLANNING ADVISORY COMMITTEE
FROM: COMMUNITY PLANNING PLANNING AND DEVELOPMENT
FOR: MEETING OF AUGUST 21, 2012
PREPARED BY:
Patrick Foran
Planning Officer
SUBJECT:
Name of Applicant:
Name of Owner:
Location:
PID:
Municipal Plan:
Zoning:
Proposal:
Type of Application:
SAINT JOHN
REVIEWED BY:
Ken Forrest, MCIP, RPP
Commissioner
Michael & Catherine Long
Michael & Catherine Long
210 Lawrence Long Road
55163133
Rural Residential
"RS -2" One and Two Family Suburban Residential
To develop a nine -lot subdivision.
Subdivision and variances to:
1) allow the proposed street to be constructed to the "rural road"
standard, whereas it is required to be constructed to the "local
street" standard;
P.O. Box 1971 Saint John, NB Canada E2L 4L1 www,saintjohn.ca C.P. 1971 Saint John, N, -B. Canada E2L 4L1
47
Michael & Catherine Long Page 2
210 Lawrence Long Road August 17, 2012
2) reduce the minimum required width of the proposed public
street right -of -way from 23.1 metres to approximately 20.1
metres;
3) reduce the minimum required amount of Land for Public
Purposes from 2,919 square metres to approximately 452
metres;
4) allow the placement of "front- overhead" electrical utility lines
whereas they are required to be placed underground at the front
of the proposed lots;
5) reduce the minimum required lot area from 5,350 square
metres to lot areas varying between 4,603 square metres and
5,064 square metres for lots 08 -01 to 08 -05 and lots 08 -07 to
09 (inclusive); and
6) reduce the minimum required lot width from 59 metres to
approximately 20 metres (Lot 08 -06), approximately 56 metres
(Lot 08 -03) and approximately 58 metres (Lot 08 -02).
JURISDICTION OF COMMITTEE:
The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council
concerning the vesting of public streets and land for public purposes in conjunction with the subdivision
of land.
The Act also authorizes the Planning Advisory Committee to grant reasonable variances from the
requirements of the Subdivision and Zoning By -laws. The Committee can impose conditions.
STAFF RECOMMENDATION TO COMMITTEE:
That Common Council assent to one or more subdivision plans, in one or more phases, with
respect to the vesting of the proposed public street(s), as generally illustrated on the attached
photo - reduced tentative subdivision plan entitled `Pasture Hill Estates Subdivision' dated April
20, 2012, including any necessary municipal services and public utility easements.
2. That Common Council authorize the preparation and execution of a City/Developer Subdivision
Agreement(s) to ensure provision of the required work and facilities, including detailed site and
drainage plans for the approval of the Chief City Engineer,
3. That Common Council accept a cash -in -lieu payment instead of the required land dedication in
order to satisfy the Land for Public Purposes requirement.
.•
Michael & Catherine Long Page 3
210 Lawrence Long Road August 17, 2012
4. That the Planning Advisory Committee approve the proposed street name of "Pasture Hill
Road ".
That the Planning Advisory Committee grant the following variances from the requirements of
the Subdivision and Zoning By -laws to:
a) allow the proposed street to be constructed to the "rural road" standard, whereas it is required
to be constructed to the "local street" standard;
b) reduce the minimum required width of the proposed public street right -of -way from 23.1
metres to approximately 20.1 metres;
c) allow the placement of "front- overhead" electrical utility lines whereas they are required to
be placed underground at the front of the proposed lots;
d) reduce the minimum required lot area from 5,350 square metres to lot areas varying between
4,603 square metres and 5,064 square metres for lots 08 -01 to 08 -05 and lots 08 -07 to 09
(inclusive); and
e) reduce the minimum required lot width from 59 metres to approximately 20 metres (Lot 08-
06), approximately 56 metres (Lot 08 -03) and approximately 58 metres (Lot 08 -02).
6. That the Planning Advisory Committee deny the requested variance to reduce the minimum
required amount of Land for Public Purposes from 2,919 square metres to approximately 452
square metres.
BACKGROUND:
The Acamac / South Bay area (which includes the Lawrence Long Road) was annexed by the City in the
mid- 1960's. The exact length and configuration of Lawrence Long Road at the time of amalgamation is
not clear, but City records indicate that the initial 336 metres (1,100 feet), approximately, appear to be
public with the remaining approximately 560 metres (1,800 feet) being privately owned and extending
to the original, long- existing Lawrence Long homestead.
Also unclear is the number of dwellings that were existing at the time of amalgamation and whether they
fronted on the publicly or privately owned portion of the road. However, since the 1980's the Planning
Advisory Committee has approved the creation of approximately eight lots that have access via the
privately -awned portion of the street, most recently in 1996. While the earliest staff report(s) expressed
concern with the state of repair of the road (and in fact a condition was imposed by the Committee
prohibiting further subdivision without street construction to City standards), additional subdivisions
were allowed in the mid- 1990's subsequent to Committee approval of the access (which appears to have
included favourable recommendations from Planning Staff). It is not clear what, if any, street
improvements were undertaken in the intervening years, however at present the latter portion of
1 In 1996, tentative approval was given to a subdivision proposing the creation of three lots on a private access (Lawrence
Long Road) subsequent to approval of the access by the Committee. However, the final plan actually creating the lots was
only approved in 2003.
.•
Michael & Catherine Long
210 Lawrence Long Road
Page 4
August 17, 2012
Lawrence Long Road is still considered a private street and does not satisfy the minimum construction
standards for a public street.
In August of 2011, an application was submitted proposing to sever a lot with an area of approximately
2.8 hectares (7 acres) from the parent property in order to accommodate the future construction of a
single - family dwelling. Because access to the proposed lot was by means other than a public street,
approval of the Committee was required. The Committee, at its September 20, 2011 meeting, considered
the proposal and approved the proposed access as being advisable for the proposed development of land.
Notwithstanding the approval of the proposed means of access, the proposed subdivision has yet to be
undertaken.
INPUT FROM OTHER SOURCES:
Municipal Operations and Engineering has indicated that:
• There is no municipal servicing (water, sanitary, storm) available.
• While minimum road maintenance services are provided to Lawrence Long Road a portion of the
access is located on private property.
• The majority of the existing Lawrence Long Road is of substandard construction (including the
width). This access is not constructed to current municipal engineering standards for right of way
and travel lane widths, shoulders, base and surface materials, and drainage features.
• In accordance with the Subdivision By -law, every lot should abut a public street.
• There is no guarantee to the level of service or continuation of service that will be provided by the
municipality as this is a privately owned road.
• Support of this application is conditional on ownership of the existing portion of Lawrence Long
Road, in its present state, being conveyed to the City to vest as a public street, as agreed to with the
applicants in 2009.
• The proposed extension of Lawrence Long Road would extend to the existing "future street" and be
built as a public street to at least the Rural Road standard. The requested reduced width variance
from 23.1 m to 20.1 metres can be supported for this proposal;
• A "future street" should be constructed to the Rural Road standard in order to provide the
interconnectivity with Arthurs Road as this was the basis of Staff's support for the original proposal.
• As with all other proposed subdivisions, any street construction or improvements would be the fall
responsibility of the developer. Detailed engineering (street) plans must be provided by the
developer's engineering consultant to the City by the developer's engineering consultant for review
and approval.
• The developer's engineering consultant must provide detailed engineering storm water drainage
plans and a design report to the City for review and approval. In addition to the Lawrence Long
Road being very narrow with drainage issues, there is a significant issue with the existing
infrastructure on this road which must be addressed prior to considering development at the end of
the existing road.
• During the spring Lawrence Long Road toward its end can be submerged with floodwater and can be
impassable for several days. Although the existing few property owners managed to transport via
boats, there would a delay in emergency response if it was needed. Increasing the number of
residences beyond the section that flooded would increase the risk of such an emergency event
occurring should a similar flooding event occur in subsequent years. Prior to any new development
50
Michael & Catherine Long Page 5
210 Lawrence Long Road August 17, 2012
taking place, upgrades would be required by the developer to ensure continuous road access
unaffected by annual spring freshet. (Photos attached)
Buildings and Inspection Services has indicated that it has no issues with the proposed subdivision as
there is a distinct advantage to having the roadway looped through Lawrence Long and Arthurs Roads
from a public safety viewpoint and a servicing aspect.
51
Michael & Catherine Long Page 6
210 Lawrence Long Road August 17, 2012
Saint John Fire Department has been forwarded a copy of the application.
Saint John Transit indicates that it offers limited service along the Westfield Road on weekdays in
close proximity to this location.
Leisure Services has indicated that the UP lands proposed on this plan have little utility as recreational
space if undeveloped. In lieu of numerous small areas of land obtained by piecemeal development, cash
in lieu would better serve the broader neighbourhood by supporting improvements to existing
recreational facilities in the area as well as connections between them.
Geographic Information Systems (Planning and Development) has indicated that "Pasture Hill
Road" is an acceptable street name and has been reserved.
Saint John Energy has been forwarded a copy of the application.
Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline advise that the area is all
"clear" and that the proposal is not near any pipeline facilities.
ANALYSIS:
Site and Neip_hbourhood
The subject property extends from the end of the publicly -owned portion of Lawrence Long Road
(approximately 336 metres east of its intersection with Westfield Road) to the banks of the Saint John
River / South Bay in the Acamac / South Bay area (see attached location map).
The property is configured similarly to a flag- shaped lot, with the "stem" of the lot (containing the
privately -owned portion of Lawrence Long Road) extending from the end of the publicly owned portion
of the street a distance of approximately 560 metres eastward to the developable portion of the property.
This rear portion has an area of approximately 54,000 square metres (13.5 acres) which the applicant is
proposing to subdivide into nine unserviced lots residential approximately 5,000 square metres (one and
a quarter acres) each in area. Presently existing on the parent property is the applicants' dwelling for
which a building permit was issued in 2009.
The surrounding area is rural in nature, being comprised primarily of single - family dwellings of varying
styles situated on large (4,000 or more square metres) unserviced lots. The only strictly non - residential
use in the general vicinity appears to be on the property to south addressed as 186 & 320 Lawrence
Long Road, which was rezoned in 1999 to permit a horse stable and riding arena for up to twelve horses.
Proposal
The applicant has submitted a subdivision application proposing the creation of nine unserviced
residential lots along an extension of Lawrence Long Road (see attached tentative subdivision plan). As
part of the proposal, the "future street" (PID 55065346, see attached map) would be constructed, thereby
allowing Lawrence Long Road to connect to Arthurs Road via a new street tentatively named Pasture
Hill Road. A narrow Land for Public Purposes (LPP) dedication of approximately 452 square metres
would extend from the proposed Pasture Hill Road to the Saint John River.
52
Michael & Catherine Long page 7
210 Lawrence Long Road August 17, 2012
The configuration of the current proposal was derived in large part from a number of previous
discussions between City Staff and the applicant beginning in late 2007 / early 2008. In reviewing
earlier versions of the proposed subdivision, Staff had concerns pertaining to the proposed means of
access given that most of the existing Lawrence Long Road is a private street that is not constructed to
the current minimum street standard. Further, the developable portion of the property where the
proposed lots would be created is beyond the section of Lawrence Long Road that is susceptible to
flooding during the spring freshet. In fact, there are some existing properties created in the late 1990's /
early 2000's that can become inaccessible at certain times of the year due to the higher water level.
In situations such as the present instance where an existing street or other access to a proposed
subdivision is substandard, the Subdivision By -law requires that the proponent make provision to bring
the existing access up to the same standard as required for the new street(s) within the subdivision as a
condition of approval. It is recognized that there are substantial challenges in doing so in the present
instance. Specifically, the length of the privately -owned portion of Lawrence Long Road that would
have to be improved is significant and would likely be cost - prohibitive. This is coupled with the fact that
an Environmental Impact Assessment would likely be necessary to build up the low point of the road so
as to resolve the flooding issue.
The costs of the required street upgrades, coupled with those of the new street construction, speak to
viability of the proposal. While it is not ordinarily the City's responsibility to resolve the feasibility of a
particular project, it is recognized that the City has inherited some maintenance responsibilities from the
Province with regard to Lawrence Long Road that differentiate this project from other proposals.
Further, given the inaccessibility of certain lots at the end of Lawrence Long Road, there is concern
(liability) regarding the City's ability to provide emergency services.
Consequently, the above- mentioned concerns were discussed between the applicants and Staff, and it is
Staff's understanding that there was general agreement with the following compromise to address the
concerns pertaining to the access:
The applicants would accept responsibility for constructing the City -owned "future street" (identified on
the tentative subdivision plan as PID 55065346) to the "rural road" standard at their cost as part of the
standard City/Developer Subdivision Agreement. This would be in addition to the street construction
required for the extension of Lawrence Long Road and the creation of Pasture Hill Road.
In exchange, Staff would recommend that Common Council accept transfer of ownership of the
privately -owned portion of Lawrence Long Road in its current state to the City, with appropriate "rural
road" right -of -way width. Once ownership of the road was transferred, the City would become
responsible for the costs of improving and maintaining Lawrence Long Road, including any
Environmental Impact Assessment(s) necessary to build up the low point that is prone to flooding.
Staff's support of this concept is predicated on the fact that the connection of Lawrence Long Road to
Arthurs Road via the new Pasture Hill Road would create an alternate access point to the properties that
are rendered periodically inaccessible due to flooding. Not only would the inaccessibility problems be
rectified, but with the transfer of ownership of the road to the City, future maintenance and
improvements could be undertaken as per the normal prioritization process. Staff remain supportive of
the general concept, although a number of variances (detailed below) are required.
53
Michael & Catherine Long Page 8
210 Lawrence Long Road August 17, 2012
It should be noted that Municipal Operations and Engineering has provided comments to the applicants
in a letter dated October 16, 2009 advising that in order to ensure that the physical roadway is not
located on third -party lands, both the City (for the apparently publicly -owned portion) and the applicant
(for the privately -owned section) may need to have their respective portions of the road surveyed, at
their cost. For clarification purposes, should the survey(s) illustrate that the portions of the road to be
conveyed are on third -party lands, the Staff recommendation to Common Council may be affected.
Municipal Plan Context
The subject property is designated Rural Residential. This designation applies to those lands which
accommodate existing or approved low - density residential development that is not located within a
Rural Settlement Areal, is unserviced, and is located beyond the Primary Development Area. The
Municipal Plan seeks to curtail this form of development in the future by limiting further subdivision of
lots for this purpose.
Further, Council intends that land within the Rural Residential Area designation is generally intended to
accommodate existing rural residential development. Development of residential uses on existing lots is
permitted but the creation of new lots for additional rural residential development is generally
discouraged.
However, the dedication of new public streets (or street extensions) can be accepted as part of a
subdivision approval if, in the determination of Council, the new streets / street extensions are necessary
to provide safe access to the proposed development or are necessary to improve connectivity between
existing developments in the general area. In light of the access issues outlined earlier in this report,
Staff s opinion is that the current proposal would address the outstanding safety and connectivity issues
that presently exist and can be recommended to Common Council as per the policies of the Municipal
Plan.
Subdivision & Variances
Street Construction & Utility Servicing Standards
Because the proposed subdivision involves new public streets, the Community Planning Act requires the
Planning Advisory Committee to provide a recommendation to Common Council concerning the
proposed street vesting. Based on the submitted tentative subdivision plan, the street layout is acceptable
to Municipal Operations and Engineering and can therefore be recommended to Council on this basis.
The Staff Recommendation includes all the necessary assents and approvals for the tentative plan,
easements, and City/Developer Agreements, etc.
With regard to the actual street construction, the Subdivision By -law requires the proposed street to be
constructed to the "local street" standard. This standard requires concrete curbing and sidewalks, which
are not features present on adjoining streets, such as Arthurs Road, which was recently reconstructed to
the "rural road" standard. In order to allow the proposed street to be constructed in manner consistent
with other existing streets in the surrounding area, and based on discussions with City Staff, the
2 The Rural Settlement Areas are Martinon to Ketepec, Lomeville and Treadwell Lake.
54
Michael & Catherine Long Page 9
210 Lawrence Long Road August 17, 2012
applicant is requesting a variance to allow the proposed street to be constructed to the "rural road"
standard. Municipal Operations and Engineering is in support of this variance and, for the reasons
outlined, Staff can also recommend approval of this variance.
Should the Committee be inclined to grant the necessary variance to allow the street to be constructed to
the "rural road" standard, a subsequent variance will be necessary to reduce the minimum required width
of the public street right -of -way from 23.1 metres to approximately 20.1 metres. In addition to the
concrete curbing and sidewalks, the other difference between the "rural road" and "local street"
standards is the minimum required width of the public street right -of -way. A "local street" is required to
have a minimum width of 20 metres, whereas the "rural road" is required to have a minimum width of
23.1 metres. However, this standard was only recently increased to 23.1 metres, when it had previously
been 20 metres. A width of 20 metres would be consistent with the existing streets to which the new
streets would connect (Lawrence Long Road and Arthurs Road). Given these observations, in
conjunction with Municipal Operations and Engineering's support, approval of this variance can be
supported.
In addition, the Subdivision By -law requires that the electrical utility lines be placed underground at the
front of the lots to be served. Although the By -law permits the utility lines to be placed overhead when
subdivision occurs along existing streets, there is no such relaxation for street extensions / new streets.
Further, the By -law allows "front overhead" utilities in Rural Residential subdivisions, but as the present
proposal does not entail a rezoning to "RR " One Family Rural Residential, this provision is not
applicable.
However, both the existing Lawrence Long Road and Arthurs Road have front overhead servicing
presently in place. Continuing the "front overhead" servicing would allow for consistency with the
surrounding area and given that the proposal is essentially characterized as a rural residential
subdivision, approval of this variance can be supported.
Land for Public Purposes
The development of the original parent property has unfolded over a period of several decades. Not
uncommon in these types of rural settings, it appears that the lots were generally created either one at a
time or in small numbers. It does not appear that there was an overall plan guiding the development of
the subdivision (street configuration, LPP, etc.) and as a consequence it does not appear that having a
publicly - accessible area, be it along the shoreline or elsewhere, was ever contemplated. The remnant
parcel is the last phase which can be developed and there are difficulties in attempting to require a
significant land -based LPP dedication at this time given it was never a feature that was planned for.
In light of the comments received from Leisure Services, it is not anticipated that any proposed LPP
parcel as part of this subdivision would be developed by the City, The specific LPP parcel put forth by
the applicant, while satisfying the intent of the By -law in providing public access to a water feature,
would only have a width of approximately 6 metres, limiting its ability to be developed or utilized by the
public in any event. Therefore a land dedication would be of little benefit to the community if it were
accepted and is not considered appropriate in this instance.
While there is no planning rationale to support a variance to reduce the minimum amount of LPP
required, the Subdivision By -law allows for a cash -in -lieu payment to be provided. Although this
55
Michael & Catherine Long Page 10
210 Lawrence Long Road August 17, 2012
payment is based on a percentage of the value of the land being subdivided, the calculation of the value
of the payment takes into account the cost of the street construction. It is anticipated that the net LPP
payment would be approximately several hundred dollars per lot. By providing a cash -in -lieu payment,
not only would the LPP requirement be satisfied, but, the tentative plan could be revised to increase the
size of the proposed lots, thereby reducing or eliminating the need for some of the lot area variances.
A cash -in -lieu payment is supported by Leisure Services as they have indicated that it would be more in
keeping with the strategy of Play SJ of improving and supporting existing recreational facilities instead
of adding to the large number of existing parcels which are costly to develop and maintain. For the
reasons outlined above, Staff is recommending an LPP dedication in the form of a cash -in -lieu payment,
based on the full By -law amount (i.e., no variance).
Lot Dimensions
At the time the original concept was prepared and subsequently reviewed by Staff, all of the minimum
required lot dimensions were in conformity with the standards of the Subdivision and Zoning By -laws,
with the exception of Lot 08 -06. However, as this lot was essentially a "flag- shaped" lot with ample area
beyond the access portion (in fact it is the largest lot in the subdivision), Staff was supportive of the
necessary lot width reduction from 54 metres to 20 metres.
However, since that time, there have been a number of legislative changes affecting standards for
unserviced development. Aside from the adoption of the new Municipal Plan (P1anSJ) which was
detailed earlier in this report, the regulations administered by the Provincial Department of Health were
amended such that they no longer provide an assessment of the proposed lots as part of the tentative
subdivision review process for suitability of an on -site sewage disposal system. Based on discussions
with the Department of Health, it was determined that, as a substitute for having a lot assessment,
increasing the minimum required lot area to 5,350 square metres and minimum required lot width to 59
metres should be sufficient in most instances for property owners to install a traditional on -site septic
disposal system.
As a result of the increased lot dimension standards, only one of the proposed lots (Lot 08 -06) would
meet the current minimum lot area requirement, and three of the lots need variances to reduce the lot
width from 59 metres to approximately 20 metres (Lot 08 -06), approximately 56 metres (Lot 08 -03)
and approximately 58 metres (Lot 08 -02).
Notwithstanding that the earlier proposal was never given tentative approval and that lot assessments
were never undertaken prior to the changes to the Public Health Act, the proposed lots are all well over
the previous threshold of 4,000 square metres in area and, other than Lot 08 -06, would exceed the
previous lot width requirement of 54 meters. As mentioned previously, however, Lot 08 -06 is essentially
a "flag- shaped" lot — the developable part of the lot, which contains the applicants' recently constructed
dwelling, has almost double the minimum required lot area (approximately 8,906 square metres) and
almost twice the width (approximately 93 metres).
Further, the proportions of the proposed lots would be consistent with those of the existing lots in
surrounding area which have been able to accommodate private on -site well and septic. It is not
anticipated that the proposed lots would be any different. Based on the above observations, approval of
the lot dimension variances can be supported.
56
Michael & Catherine Long
210 Lawrence Long Road
CONCLUSION:
Page I I
August 17, 20I2
At first glance, the proposed subdivision is not in keeping with the vision of the recently adopted
Municipal Plan as it is outside of the Growth Boundary and involves the extension of a street to
accommodate additional unserviced development. Further, the number of variances may create concerns
about the conformity of the proposal with City standards.
However, the Plan does recognize that there are instances where this type of development can be
accommodated in order to address existing safety concerns or to improve street connectivity. Staff is of
the opinion that this is one of those instances_
The proposal outlined herein is an opportunity for the City to acquire a private road for which it has
inherited some maintenance responsibilities, but has faced significant challenges in being able to service
properly given the ownership issue. Not only could future maintenance be facilitated, but until such time
as the road is improved, an alternate access point would be provided via the Arthurs Road.
A number of variances which are considered relatively minor in nature are necessary to allow the
concept to proceed, but neither the overall subdivision configuration nor individual lots would be
inconsistent with the established development pattern of the surrounding area. Consequently, Staff can
recommend the necessary assents and variances as detailed in the Staff Recommendation.
PF
Project No. 12 -214
57
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59
New Brunswick
Dental Society
' Societe Dentaire du
Nouveau- Brunswick
Mayor Mel Norton and Council of the City of Saint John
City of Saint John
15 Market Square
PO Box 1971
Saint John, New Brunswick
E2L 41_1
October 23, 2012
Dear Mayor and Council,
520 rue King Street, HSBC Place #820
P.O. /C.P. Box 488, Station "A"
Fredericton, N.B. E3B 4Z9
Tel.: (506) 452 -8575 Fax: (506) 452 -1872
We are writing to follow -up on the recent article in the Telegraph Journal ( "Water treatment Proposal
Could Save City Millions ", October 17 2012).
We wish to provide you with some information that we hope will encourage you to consider maintaining
the fluoride levels in the municipal water system.
As dentists,we know that water fluoridation is a safe and effective way to prevent tooth decay. We see
it on a daily basis and can distinguish, particularly among children, those who live in areas with
fluoridated water and those who do not. The policy of water fluoridation saves millions of dollars in
public health costs and protects those who might not have access to dental health care, such as the
elderly and low- income families. The New Brunswick Dental Society strongly opposes the removal of
this public health measure for purely financial reasons.
One of water fluoridation's biggest advantages is that it benefits all residents of a community — at home,
work, school or play — throughout their lifetime. This is of key importance for families when income level
or ability to receive routine dental care is a barrier to receiving its health benefits. Fluoridated water
greatly reduces the number of cavities in children's teeth, which contributes to their healthy
development. (1)
While cavities are largely preventable, tooth decay is an infectious disease and is the #1 chronic disease
in children and adolescents in Canada. It is four to five times more common than asthma and is the
second most expensive disease category in Canada (2, 3). Untreated tooth decay can lead to infection,
pain and abscesses. It can affect school performance, even a child's sense of self- worth. Communities
without municipal fluoridation reveal higher dental decay rates than other communities with water
fluoridation.
Water fluoridation is supported by more than 90 health - related organizations around the world,
including the World Health Organization, Health Canada, the Canadian and American Dental
Associations, the Canadian Medical Association, the Food and Drug Administration of the United States
and the Canadian Public Health Association. Both Canada's Chief Dental Officer and New Brunswick's
Chief Medical Officer have issued statements in support of continued municipal water fluoridation.
Additionally, the Chief Medical Officer for Ontario released a report in 2012 recommending a review of
current policies and mechanisms to ensure that all Ontarians have access to optimally fluoridated
drinking water. (4)
/2
website: www.nbdental.com email: nbds @nb.aibn.com
.1
The National Health and Medical Research Council of Australia stated that "water fluoridation remains
the most effective and socially equitable means of achieving community -wide exposure to the caries
prevention effects of fluoride." [emphasis added] (5) The (US) Surgeon General supports this statement,
noting "community water fluoridation continues to be the most cost - effective, equitable and safe means
to provide protection from tooth decay in a community." (6)
It is worth noting that in several communities across the country, city councils are considering adding
fluoride to the water systems in order to minimize the levels of dental caries in the local populations,
particularly in children. The most recent community to undertake this examination is the town of Orillia,
Ontario.
Some communities which are making the decision to add it in again, after having taken it out. One such
community is Dorval Quebec. Having removed the fluoride during an equipment upgrade in 2003, the
community restored fluoridation in 2007. Data collected on children enrolled in public schools in Dorval
between 2003 and 2006 indicated that the percentage of kindergarten children at high risk of developing
dental caries doubled in the two -year period after water fluoridation was halted in 2003, rising from 8
to 17 %, which represents a statistically significant difference. (7)
What are the benefits of community water fluoridation — beyond the proven oral health benefits?
• Less out -of pocket expenses — a Centre for Disease Prevention and Control study says that for
every dollar invested in community water fluoridation, $38 is avoided in costs for dental treatments. (8)
• Less public spending on health care for emergency room visits to treat pain and infection —
welcome news in a time when governments are faced with shrinking budgets and increasing needs
• Less missed school and work time - Health Canada's research estimates 2.26 million school days
and 4.15 million working days are lost annually to oral health issues. (9)
As President -Elect and Vice - President of the New Brunswick Dental Society, practicing dentistry in the
Saint John region, we can attest to the positive impacts of municipal water fluoridation. Dentists are the
health care professionals who are trained to promote good oral health. Municipal water fluoridation is
one way to increase the oral health, and overall health, of our local citizens. It has been proven Pffprfivp
many times over.
We hope that you will take the time to consider all of the information before making a decision on this
important issue.
Should you require any additional information please do not hesitate to contact either of us, or the New
Brunswick Dental Society.
Sincerely,
Dr. Jeff Clark
President - Elect, NBDS
Dr. Kelly Manning
Vice - President, NBDS
61
REFERENCES CITED:
1. Journal of the American Dental Association. Fluoride. http://www.iada-
plus.com /content /136/12 /`1783.full
2. Centre for Disease Control. Water - related hygiene.
http: / /www.cdc.gov /healthvwater /hygiene /disease /dental caries.html
3. Federal Provincial and Territorial Dental Working Group. http: / /www.fptdwg.ca /English /e-
documents.html
4. King, Arlene. 2012. Oral Health — More Than Just Cavities A Report by Ontario's Chief Medical
Officer of Health. April 2012. http://www.health.gov.on.ca/en/common/`minist
health /oral health.pdf
5. Government of Australia. 2007. National Health and Medical Research Council (NHMRC). Water
fluoridation - information for health professionals.
http: / /www.health.vic.gov.au/ environment /fluoridation /fluoriprof.htm
6. Surgeon General, Richard H. Carmona, MD, MPH, FACS, VADM, USPHS. Surgeon General's
Statement on Community Water Fluoridation, 2004.
http: / /www.cdc.gov /fluoridation /fact sheets /sg04.htm
7. Institut national de sante publique du Quebec. Water fluoridation : An analysis of the Health
Benefits and Risks. 2007. http: / /www.inspg.gc.ca /pdf/ publications /705- WaterFluoration.pdf
8. Centre for Disease Control. Cost Savings of Community Water Fluoridation.
http: / /www.cdc.gov /fluoridation /fact sheets /cost.htm
9. Health Canada. Health Measures Survey 2007 -2009. http: / /www.hc- sc.gc.ca /hl -vs /pubs /oral-
bucco/ fact - fiche - oral - bucco - stat- eng.php
62
QD
The Hardman Group Limited
October 2k"h, 2012
Mayor Mel K. Norton and Councillors
PO Box 1971
Saint John, NB E2L 4L 1
Dear Mayor Norton and Council:
Re: New Year's Eve Celebrations 2012
It's hard to imagine it now, but we are quickly coming up to the start of the holiday season and
the end of another wonderful year. Soon, hearts and souls will light up with the warmth and joy
of the most wonderful time of the year, and children will be bursting with anticipation of a
magical visit. To top off all of our community's joyous celebrations is our New Year's Eve
festivities at Market Square, New Brunswick's Festival Place.
Each year, families from all over our region gather in Uptown Saint John to see our amazing
fireworks show, which lights up the Saint John skyline like a Christmas tree! Along with live
entertainment, activities for the whole family to enjoy, and festive giveaways, this year promises
Development to be the best ever!
Management As always, Saint John's New Year's Eve festivities are provided at no charge to our guests. In
order to provide the highest of both quality and quantities to our citizens, we would greatly value
Consulting a contribution from your organization. Your financial support will help to provide that priceless
Brokerage feeling of warmth and charity as we gather with family and friends, neighbours and strangers
alike, rejoicing in the promise of a new year.
In appreciation for your partnership, we will promote your business throughout the New Year's
Eve promotions and event via print, radio, and social mediums. In this fashion, your business
garners high - profile placement in heavily trafficked areas that extends beyond conventional
advertising and demonstrates your support of our community - the gift that keeps on giving.
Thank you for your anticipated collaboration in providing one of the most cherished and
memorable parts of Saint John's New Year's Eve. We would appreciate confirmation of your
contribution at your earliest convenience so that we may coordinate the highest caliber event
possible!
Yours very truly,
The an Group Limited
ae
Regional Property Manager
One Market Square, Saint John, New Bruns x ick Canada E2L 4Z6 Tel 506.658.3600 Fax 506.658.3605
63
PRESENTING SPONSOR $3,000
✓ Recognition as Sponsor of the event in all advertising pre, during, and post event
✓ Banners /signage displayed
✓ Logo placement on event website
✓ Web link to your company website
✓ VIP seating for four guests and $250 in gift certificates
✓ Recognition by Emcee as Presenting Sponsor throughout evening
✓ Exhibit opportunity available to your company during the event
✓ Opportunity to introduce headlining band and engage with crowd onstage
GOLD SPONSOR $1,500
✓ Recognition as Sponsor of the event in advertising pre, during and post event
✓ Logo placement on event website
✓ Web link to your company website
✓ VIP seating for four guests and $100 in gift certificates
✓ Recognition as Event Sponsor during evening
✓ Opportunity to introduce opening band
SILVER SPONSOR $1,000
✓ Recognition as Event Sponsor on signage during and post event
✓ Logo placement on event website
✓ VIP seating for four guests and $50 in gift certificates
✓ Web link to your company website
BRONZE SPONSOR $500
✓ Recognition as Event Sponsor on signage during and post event
✓ Logo placement on event website
SUPPORTING SPONSOR $250
✓ Logo placement on event website
Thank you for your contribution to the 2012 Saint John and Surrounding. Area New Year's Eve
Celebrations, and the continued development of or, community.
Please indicate your level of sponsorship:
o PRESENTING SPONSOR $3,000.00
o GOLD SPONSOR $1,500.00
❑ SILVER SPONSOR $1,000.00
❑ BRONZE SPONSOR $500.00
❑ SUPPORTING SPONSOR $250.00
❑ OTHER/INKIND
Please make cheques payable to:
The Hardman Group Limited
One Market Square
Saint John, NB
E2L 4Z6
Please forward this form via fax to (506) 658 -3605 or mail to the above address with your
payment. Please call (506) 658 -3600 with any questions or concerns and to get more
information about the celebrations.
Once again, thank you for your contribution!
Please indicate contact information below:
Business Name:
Contact Name:
Mailing Address:
Email:
Phone:
65
October 31, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Prostitution
I would like to have a discussion with Council on the topic of prostitution in the City of Saint John.
Respectfully Submitted,
(Received via email)
Susan Fullerton,
City Councillor —Ward 2
City of Saint John
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 4L1
-----------�
66
November 1, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Pension Plan
Reading in this morning's Telegraph Journal (November 1, 2012) that Susan Rowland does not guarantee
that the Provincial Pension Task Force will be back to The City of Saint John with their recommendations
before the end of the year, I once again call for immediate action on the part of this Council.
We must NOT wait any longer.
All deadlines for us to hearfrom the Provincial Pension Task Force have been missed, and our situation
with regard to the Pension absolutely MUST be dealt with.
It is long past time for THIS COUNCIL to take the leadership role for which we were elected.
This is our fiduciary responsibility.
This is what we promised our Citizens we would do, if they elected us.
It is time we step up and make the hard decisions on behalf of our Citizens, our employees and our
retirees, all of whom are looking to US for solutions. We have abdicated our responsibility for long
enough and it is now time that we take it on.
As a member of Council and also a member of The Pension Board, I am completely in the dark regarding
what discussions are happening, what progress is being made and what the status is of the work of the
Provincial Pension Task Force in regards to the Saint John Pension Plan.
MOTION: That Common Council immediately strike a committee, with power to add, to immediately
embark on a mission to find the best possible "Made In Saint John" solution for our Pension Crisis in
order that we have something to compare to the Dutch Model, if and when it is presented. I am not
only volunteering but sincerely requesting to chair this committee.
-and-
/�
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21L 4L1
---------�
67
MOTION: That Common Council insist that the Provincial Pension Task Force should immediately
present a very candid update to Common Council regarding the status of the proposed Dutch Model
Pension Plan.
Respectfully Submitted,
(Received via email)
Susan Fullerton,
City Councillor —Ward 2
City of Saint John
.:
1�911_
Saint John
Parking Commission
Commission sur
le stationnement de Saint John
November 5, 2012
His Worship Mayor Mel Norton and
Members of Common Council
City of Saint John
Stn Floor, City Hall
Saint John, NB
Your Worship & Councillors:
11 th Floor, City Hall, 11 i6me Etage, H6tel de Ville
P.O. Box 1971 / C.P 1971
Saint John, N.B. /N. -B. E2L 4L1
Tel / T61: (506) 658 -2897
Fax / T616copieur: (506) 649 -7938
E -mail / Courriel: parking@saintjohn.ca
RE: Feasibility of Text to Pay System for Pavment of Parking Fines
At its meeting of June 18, 2012, Common Council adopted a resolution to request that the Saint
John Parking Commission investigate the feasibility of implementing a Text to Pay System to pay
for parking tickets as they are received.
Currently people who receive parking tickets have the option of coming into the Cashier's Office
and paying for the parking with ticket in hand, paying the parking ticket by mail or waiting until
the next day and paying the parking ticket online with their credit card. Customers can only pay
the fine the day after the ticket is issued online because the City currently uses a batch system
and the ticket information is downloaded onto the mainframe computer system at the end of
each day.
In our review of the various Pay by Text Systems, it is our understanding that each company
using such a system would require account information on each person or company before a
Text to Pay account can be established. The account information would include the use of a
credit card or bank account to make payments depending upon the set up. In addition, the City
would have to change the current batch system of downloading tickets at the end of the day
and use a live system where the ticket information would be transmitted to City Hall.
After discussions with the City IT Department, the City is prepared to review the concept of a
Pay by Text System in the following manner:
The City of Saint John does not currently have the ability to implement a text to pay option
to integrate with our existing payment methods.
• We are investigating the functionality and legibility of the existing online payment website
on mobile devices to confirm that it can be readily utilized as an option for such devices.
The option of paying online with a mobile device immediately after receiving a ticket would
also require updates to the current software process in which tickets are only available the
next business day after the ticket is issued.
www.saint -n.ca
M &C 2011 -234
Page 2
RECOMMENDATION:
It is the recommendation of the Saint John Parking Commission that the City of Saint John IT
Department review the Pay by Text process for payment of fines as outlined above, and look at
the possibility of introducing an on -line fine payment process if the Pay by Phone Parking
System is implemented.
Respectfully submitted,
C. Dwight Allabyy
Acting Chairman
Saint John Parking Commission
/vf
70
I ("�3
Saint John
Parking Commission
Commission sur
Ile stationnement de Saint John
November 5, 2012
Mayor Mel Norton and
Members of Common Council
City of Saint John
Stn Floor, City Hall
Saint John, NB
Your Worship & Councillors:
RE: Pay by Phone System for Parking Meters
BACKGROUND:
11 th Floor, City Hall, 11 ieme Etage, Hotel de Ville
P.O. Box 1971 / C.P. 1971
Saint John, N.B. /N. -B. E2L 41-1
Tel/ Tel: (506) 658 -2897
Fax/ Telecopieur: (506) 649 -7938
E -mail / Courriel: parking@saintjohn.ca
At its meeting of June 18, 2012, Common Council adopted a resolution to request that the Saint
John Parking Commission investigate the feasibility of implementing a pay -by -phone parking
system for the payment of parking fees at parking meters and pay & display machines.
Currently, motorists in Saint John are able to pay for parking at meters and pay and display
machines, in both on- street and off - street parking areas, using the following methods: cash,
parking tokens, and credit cards (pay and display machines only). Because of wide - spread use of
mobile phone technology, pay -by -phone business applications are becoming more popular;
municipalities and other private organizations are looking at new ways to improve their daily
parking operations and enhance customer service by offering their customers added
convenience through mobile phone payments. Several Canadian municipalities, and other
private parking operators such as Impark, have already invested in pay -by -phone technology.
Canadian Municipalities Using Pay By Phone Parking Systems:
Municipality
On-
Street
Off-
Street
Transaction
Fee
Text Fee
Fees Paid By
Municipality
City of Vancouver
Yes
Yes
25 cents
No Charge
Yes
City of Richmond
Yes
No
25 cents
10 cents
No
White Rock
Yes
No
25 cents
No Charge
No
City of Kelowna
Yes
No
35 cents
No Charge
No
City of Winnipeg
Yes
No
25 cents
10 cents
No
City of Ottawa
Yes
No
25 cents
10 cents
No
Please refer to Appendix "A" to read about how Pay by Phone parking works.
www.saintj- 41hn.ca
FINANCIAL IMPLICATIONS & ANALYSIS:
Estimated Cost to City of
. Phone
Per Transaction Cost
One -Time Cost Annual Cost
(Annual Estimate)
Upgrading Ticketing System
$33,900
(gTechna)
Regular Maintenance Ticketing
$2,800
System (gTechna)
Wireless charges for handheld
$4,320
ticket writers (Rogers)
Credit Card Merchant Fees*
$1,800 **
TOTAL
$33,900
$7,120
$1,800
*Credit card merchant fee rates vary from 1.77% to 2.00 %. Merchant fees are variable costs
based on the total dollar amount of transactions charged on each type of credit card accepted.
** Estimated annual merchant fee cost was calculated using 10% of total annual meter revenue
paid using credit card at the merchant fee rate of 2 %. ($900,000 x 10% usage x 2% _ $1,800)
Estimated Cost to Customer in Using Pay by Phone Service
Transaction Fee $0.25 - $0.35 per transaction
Expiry Text Message Fee $0.10 per transaction
Customer Benefits:
• More convenient and timely payment method compared to standard payment methods.
• No need to have coins or other currency readily available, or having to make change.
• Ability to extend parking time without returning to the meter or pay and display
machine. (Most operators impose a maximum extension period.)
• Text reminders may be sent to customer cell phones to notify pending expiry of paid
parking time.
• Less chance of receiving parking tickets for expired time at meters or pay and display
machines.
• Customer ability to track expenses through on -line historical records of parking
transactions.
Municipality Benefits:
• Increased parking revenues — customers keep meter paid to avoid receiving a ticket.
• Accurate real time electronic customer parking transactions which allow parking
operator to properly enforce parking regulations and reduce ticket complaints and legal
challenges.
• Higher turnover of parking spaces when customers abide by time limits.
• Accurate reporting for parking operators such as peak times, busiest zones, etc.
• Report data may be used to improve parking space management during times of high
demand.
• Reduced expenses for cash collection, meter maintenance and accounting,
• Less vandalism of parking meters and theft — less cash in meters due to electronic
payments
72
3
The cost for the first year of this new service is estimated at $43,000 plus costs for signage and
promotion. Annual operating costs, thereafter, are anticipated to be approximately $10,000 per
year or higher depending on the usage rate and associated credit card merchant fees. Some of
the cost will be offset by additional meter revenue and some reduced operating expenses;
however, the actual payback for this new system will only be known through experience with
the system.
Steps required for implementation of a Pay by Phone Parking System in Saint John:
1. Refer the proposed payment option to the City Solicitor's Office for a determination of
the authority to adopt this option. In the event the authority exists, the City Solicitor's Office
will draft the appropriate amendment of the Parking Meter By -Law.
2. Discuss the on- street parking time limits with Uptown Saint John and other stakeholders
to determine whether the current two hour parking limit is to remain in effect for most uptown
streets, and whether an extension should be permitted.
3. Refer the proposal to Materials Management to determine the appropriate method to
engage an external service provider.
4. Co- ordinate the work required between the City of Saint John Finance Department, IT
Services, and the Pay by Phone external service provider to make appropriate changes to the
information systems, cash collection and financial reporting systems.
5. Upgrade the current handheld ticketing system. Currently, parking tickets are uploaded
daily to the City's system, from the handheld ticket writers. A pay by phone system would
require a change to a real time (live) system. The handheld ticket writers presently being used
by enforcement officers will become obsolete in three years and will require replacement. This
cost must be built into the City of Saint John's capital budget.
6. Work in co- operation with the City's Communications Department and the external
service provider to develop a promotional program for the introduction of the new service
(signage, decals, website, and other promotional materials). The external service provider will
provide decals for meters.
RECOMMENDATION:
It is the recommendation of the Saint John Parking Commission that the City of Saint John
proceed with the implementation of a pay by phone parking system for the payment of on-
street parking tolls in Saint John as outlined in the above -noted process and that Council
understands that it will take time for consumers to increase their use of this service.
Respectfully submitted,
C. Dwight Allabby
Acting Chairman
Saint John Parking Commission
73
Appendix "A"
How Pay -By -Phone Works - Customer
Pay -by -phone in a parking operation is offered in a couple of different ways. One way requires
the customer to contact the pay -by -phone service provider twice - to initiate the parking session
and again to terminate the session. The second way requires the customer to contact the
service provider only when the parking session is initiated and the customer indicates the
desired length of time; the customer also has the ability to extend a parking session by
contacting the service provider again. Convenience (transaction) and /or text fees also apply to
pay -by -phone systems. These fees can either be paid by the parking operator, or by the
customer.
The parking operator must contract with a pay -by -phone service provider. Customers must pre -
register on -line to use the pay -by -phone system. Registration information includes mobile
phone number(s) the driver wishes to use to engage /disengage the parking session, license
plate number(s) and credit card number. Once registration is complete, the customer is ready
to use the pay -by -phone system.
To activate a parking session, a customer, once parked at a designated pay -by -phone parking
meter or pay and display location, contacts the pay -by -phone service provider by telephone (1-
800 number) or mobile phone application, if available. The telephone number can be found on
meter decals and signage in the parking area. The customer enters the parking location
(indicated by meter number or pay and display machine number), and the length of time
required or contacts the telephone number again to deactivate the parking session. The
customer can also choose to have reminder text messages sent to their cell phone when the
paid time is nearing expiry. The applicable parking fee and convenience (transaction) fee are
charged to a pre- registered credit card, or deducted from a pre -paid account. The pay by phone
service provides e-mail receipts and on -line monthly statements for users.
How Pay -By -Phone Works — Parking Enforcement
Enforcement officers enter the license plates of vehicles with expired time at meters and pay
and display machines, or vehicles that do not display their parking receipt of a pay and display
machine into their handheld device. Using real -time technology, the license plate information is
transmitted wirelessly from the handheld device to the pay by phone system in order to verify
payment of parking tolls. If the parking session has expired, or if no toll was paid (either on -line
or at meter), then a parking ticket is issued.
In the case of ticket disputes, staff members have access to the pay by phone service provider's
report system and can view users' historical parking records which allows for quick resolution of
disputes.
74
CIT
REPOMP TO COMMON COUN A-4
M & C — 2012 -277
November 7, 2012
His Worship Mayor Mel Norton and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Harbour Clean -Up — Sanitary Lift Station #31
Former Mill Street — PID # 00032763
BACKGROUND:
In relation to the Harbour Clean-Up project, Common Council has already:
�pn �
City of Saint John
1. Accepted funding under the Canada Strategic Infrastructure Fund from the
Government of Canada for the Wastewater Treatment System Project #
2008 -2012; and;
2. Resolved that the City Manager be directed to proceed to negotiate the
acquisition by agreement, of all land interests required to a maximum of
125 per cent of the appraised value with intention to promote goodwill,
equity, and ultimately negotiated voluntary settlements on value.
Design engineering has determined that the favourable location for Harbour
Clean-Up sanitary lift station #31 (SLS # 31) is on a portion of an undeveloped
parcel of land designated PID # 00032763 located on the west side of the former
Mill Street, and owned by Moosehead Breweries Limited (Moosehead).
The general layout of the land requirements are as illustrated on the CBCL
drawing titled "Sanitary Lift Station #31 Force Main & Sewer Preliminary
Design" dated Sept. 2012, a copy of which is attached to this letter. The lift
station will cover a 224 square metre +/- portion of the 1,143 square metre land
parcel.
Subject to Common Council approval, staff negotiated with Moosehead for the
City's purchase of the required land interests for the price of $7,517.00, being
125% of the appraised value of same.
75
Report to Common Council
November 7, 2012
RECOMMENDATION:
Page 2
1. That The City of Saint John acquire the freehold interest in lands designated
PID # 00032763 from Moosehead Breweries Limited for the sum of
$7,517.00 (plus HST if applicable), upon the terms and conditions contained
in the "Agreement of Purchase and Sale" attached to M &C 2012 -277; and,
2. That the Mayor and Common Clerk execute the Agreement of Purchase and
Sale and all documentation required to complete the contemplated purchase.
Respectfully submitted,
FCX
Gregory J. Yeomans, CGA, MBA
Commissioner of Finance and Administrative Services
J. Patrick Woods, C.G.A.
City Manager
PWW /P
attachments
76
JDI
ib
o /
i
/ MOOSEHEAD
-.1 Mara St West ;� t `�
� �kj
r
Description of Plan: Moosehead Breweries Limited and Simms Corner Area
N PID: 0032763
PAN: 16976
Proposed Location for Sanitary Lift
Station # 31
Date: 29 October, 2012
77
AGREEMENT OF PURCHASE AND SALE
The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser the
freehold interest in a portion of the Vendor's Lands PID # 00032763 as hereinafter set out upon the
following terms and conditions:
Vendor: MOOSEHEAD BREWERIES LIMITED
PO Box 3100 Station B
Saint John, NB E2M 3H2
c/o Greg Foster
Purchaser. THE CITY OF SAINT JOHN
P.O. Box 1971
15 Market Square
Saint John, NB E2L41_1
Attention: Common Clerk
Premises: Freehold interest in a portion of PID # 00032763
Comprising 224.0 sq. m. +/-
Designated "APPROXIMATE AREA FOR PURCHASE: 224 mZ OWNER: MOOSEHEAD
BREWERIES LIMITED" on a drawing dated Sept 2012 entitled "Project Description
SANITARY LIFT STATION #31 FORCE MAIN & SEWER PRELIMINARY DESIGN"
prepared by CBCL Limited (hereinafter called "Real Property")
(Photo - reduced copy of said drawing attached hereto)
Purchase Price: $7,517.00 + HST if applicable
Deposit: $500.00 payable upon adoption of Common Council Resolution
Balance: $7,017.00 on Closing
Closing Date: On or before December 28, 2012.
1. The Purchaser shall acquire from the Vendor the unencumbered and unrestricted freehold
title in the Real Property.
2. The Purchaser may examine the -title to the Real Property at its own expense until the Closing
Date. If within that time any valid objection to the title to the Real Property is made in writing by
the Purchaser to the Vendor which the Vendor shall be unable or unwilling to remove within
twenty (20) days of notification of such objection or objections and which the Purchaser will not
waive, this agreement shall, notwithstanding any intermediate acts or negotiations in respect of
such objections, be null and void and any deposit shall be returned by the Vendor without interest
and the Vendor shall not be liable for any costs or damages. Save as to any valid objection so
made within such time, the Purchaser shall be conclusively deemed to have accepted the title of
the Vendor to the Real Property.
1
Agreement of Purchase and Sale — SLS #31
Moosehead Breweries Limited and The Citv of Saint John
3. The Vendor shall deliver to the Purchaser at closing and in registrable form any
postponement(s) and /or discharge(s) or partial discharges of any encumbrances which the
Purchaser, at its discretion may require.
4. (i) The Purchaser shall prepare at its cost any Subdivision Plans) /Plan(s) of Survey required to
effect the conveyances herein contemplated; and
(ii) The Purchaser shall contribute $500.00 for legal fees expended by the Vendor to finalize
this conveyance; and
(iii) The Purchaser shall pay for registration & filing fees at SNB for the plan, postponements,
and any discharge(s) or partial discharges of mortgage(s), debenture(s), or other
encumbrances.
5. The Vendor shall at its expense terminate all leases with respect to the Real Property such
that the Purchaser will have vacant possession of the Real Property on the Closing Date.
6. If the Purchaser defaults in the closing of the sale under the terms of this Agreement, any
money paid hereunto shall be forfeited to the Vendor by way of liquidated damages, and the
Vendor shall have no further or other recourse against the Purchaser.
7. AND FURTHER, the parties agree that, upon acceptance by the Purchaser, the Purchaser, by
its authorized representatives, and with such equipment as may be necessary has a right of access
to, in and upon the Real Property at any time provided such right is exercised with as little
disturbance as possible to the Vendor and Tenants for such purposes and pursuant to the terms
hereinafter set out:
a) The right of access is to allow the Purchaser to make improvements to the City of Saint
John sewerage system;
b) Any entry to, in and upon the Real Property shall require 7 days prior notice to the
Vendor;
c) Any entry by or on behalf of the Purchaser shall be at its risk, cost and expense;
d) The Purchaser for itself and its authorized representatives hereby indemnifies and saves
harmless the Vendor from and against all matters arising by reason of the Purchaser
exercising its right of access granted herein.
8. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on NovemberA, Ir
and upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale
binding upon the parties hereto.
9. This offer when accepted shall be read with all changes of gender or number required by the
context shall be binding upon the parties hereto, their respective heirs, executors, administrators,
and assigns, and time shall in all respects be of the essence hereof.
2
79
Agreement of Purchase and Sale —SLS #31
Moosehead Breweries Limited and The Chy of Saint John
IN WITNESS WHEREOF the Vendor has caused these presents to be executed this day of
/f ✓Li•►� �G� , 2012.
MOOSEHEAD BREWERIES LIMITED
Per: W6 �
{'YL✓
And: bi:�!*
AND the Purchaser has caused these presents to be executed this day of _ , 2012.
THE CITY OF SAINT JOHN
Mayor
Common Clerk
Common Council Resolution:
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Hodges Hamm
66 ]coley Court
Saint John, 'NB
E2J 1 B9
September 25, 2012
Mayor and Council
City of Saint John
Saint John
New Brunswick
Reference: Real Estate Signs on Public Property
Your Worship and Councilors
I was encouraged to write this letter to you as a result of the public open house meeting that was
held at St. Joachim's Church this Tuesday evening. It was my impression that the public was
going to be able to address some concerns to the City Planners regarding City By -Laws.
However that was not the case and in speaking with one of the Planners there, they suggested
that I write City Council with respect to the signage issue I brought to their attention.
The problem is the growing number of so called "temporary signs' that are showing up at
hundreds of street corners in Saint John. These signs are mainly real estate post "for sale" signs
with direction arrows on them. All these signs are being installed illegally as they are not
considered to be temporary because they are anchored into the ground and many of them are up
now for over 180 days On some corners of city streets, there are as many as four of these post
signs on one corner. These signs are a hazard to drivers and it will only be a matter of time when
there will be a bad car accident where a pedestrian will be hit because the driver was unable to
see the pedestrian because of the signs obstructing their view.
Being that 1 am a REALTORG, you may find this strange that 1 would request these signs be
taken down; however I will share with you an incident that happened just recently. I went to the
Saint John Airport to pick up a client who was moving here to work with the Royal Canadian
Navy. On the way into Saint John, he noticed the number of real estate signs that were located
on every street corner along Loch Lomond Road. His comment was "there seems to be is a lot
homes for sale in Saint John judging by the vast number of real estate for sale signs there are.' 1
said to him that he was correct in his observation, but it was a great time to buy because it was a
Buyer's Market ". 1Ie immediately responded that, he was only going to be here for two years
and did I think it would continue to be a Buyer's Market then. Of course I couldn't answer his
question, because I did not have a crystal ball.
82
His question relating to the number of for sale signs resonated with me for a while. I then started
to notice that there were all kinds of real estate signs on almost every corner street in Saint John.
Not only did I think it would be a safety issue, but from my point of view, they were considered
to be over kill. Most of these signs are being used as an inexpensive way to advertise themselves
and their company, Some REALTORS® have as many as four corner signs to show directions to
the listing which also has a sign on it. Today, the real estate companies have more listings than
ever before, and every REALTOR® has to compete against one another, and therefore the sign
war begins.
I have written to the real estate board about this problem, and I am still waiting to hear a
response. In speaking with the Executive Officer of the Saint John Real Estate Board, she felt
that it was a City by -law control issue. I remember that we (the real estate board) did address the
issue many years ago and signs disappeared off the corners. However the rise of the sign war
started when "private for sale" companies started to erect corner signs. So, in order to compete,
the REALTOR® followed suit.
Thank you for taking the time to review my concerns and hopefully Council will give some
direction to Staff to have this matter resolved.
By the way, even I have been forced to put up corner post for sale signs by my clients, in order to
keep up with the competition. I would be the first to take them done if I was directed to do so by
the City of Saint John.
Respectfull ;
Hodg Hamm
Associate Broker/Manager
Re/Max Professions
83
The City of Saint John
November 6, 2012
His Worship Mel Norton and
Members of Common Council
Your Worship and Councillors:
Subject: Congratulatory Letter to Mr. Arthur Irving
Motion: That the Common Clerk's Office prepare a letter on behalf of Mayor and Council
congratulating Mr. Arthur Irving on receipt of the Order of New Brunswick.
Mr. Arthur Irving has recently received the Order of New Brunswick and as such I am
suggesting that Mayor and Council extend congratulations.
Respectfully Submitted,
Dr. Shelley M. Rinehart
Deputy Mayor
(received via email)
kS!t� l' T is H IN P.O. R)x 'l971 Saint Jdin, N13 Canada E2L 41A, I w.,"w%ji gohn.ca I C- 71 SMO John, N. -S. Canada F2L 4L7
84
The City of saint John
November 13, 2012
His Worship Mayor Norton, Deputy Mayor Rinehart
and Councillors
Subject: Proposed 2013 Common Council Schedule
Mayor Norton, Deputy Mayor and Councillors,
Attached please find the proposed 2013 Common Council Schedule for your review and
approval.
Sincerely,
Elizabeth Cormle
Common Clerk
SA
JI TY 14 -T14N. RO. kxx 1971 nit John, Ng Canada E2L 4LI I wtnrW-&IingOhn.c ; I C.P. 1471 Saint john, N, -B. Canada EL 4L`E
[ *I
COMMON COUNCIL MEETING SCHEDULE
2013
January 2, 2013 (Wednesday)
REGULAR MEETING with PUBLIC HEARING
January 7, 2013
If required
January 14, 2013
REGULAR MEETING
January 21, 2013
If required
January 28, 2013
REGULAR MEETING with PUBLIC HEARING
February 4, 2013
If required
February 11, 2013
REGULAR MEETING
February 18, 2013
If required
February 25, 2013
REGULAR MEETING
March 4, 2013
If required
March 11, 2013
REGULAR MEETING with PUBLIC HEARING
March 18, 2013
If required
March 25, 2013
REGULAR MEETING
April 2, 2013 (Tuesday)
If required
April 8, 2013
REGULAR MEETING with PUBLIC HEARING
April 15, 2013
If required
April 22, 2013
REGULAR MEETING
April 29, 2013
If required
May 6, 2013
REGULAR MEETING with PUBLIC HEARING
May 13, 2013
If required
May 21, 2013 (Tuesday)
REGULAR MEETING
May 27, 2013
If required
June 3, 2013
REGULAR MEETING with PUBLIC HEARING
June 10, 2013
If required
June 17, 2013
REGULAR MEETING
June 24, 2013
If required
July 2, 2013 (Tuesday)
REGULAR MEETING with PUBLIC HEARING
July 8, 2013
If required
July 15, 2013
REGULAR MEETING
July 22, 2013
If required
July 29, 2013
REGULAR MEETING with PUBLIC HEARING
August 6, 2013 (Tuesday)
If required
August 12, 2013
REGULAR MEETING
August 19, 2013
If required
August 26, 2013
REGULAR MEETING
September 3, 2013 (Tuesday)
If required
September 9, 2013
REGULAR MEETING with PUBLIC HEARING
September 16, 2013
If required
September 23, 2013
REGULAR MEETING
September 30, 2013
If required
October 7, 2013
REGULAR MEETING with PUBLIC HEARING
October 15, 2013 (Tuesday)
If required
October 21, 2013
REGULAR MEETING
October 28, 2013
If required
November 4, 2013
REGULAR MEETING with PUBLIC HEARING
November 12, 2013 (Tuesday)
If required
November 18, 2013
REGULAR MEETING
November 25, 2013
If required
December 2, 2013
REGULAR MEETING with PUBLIC HEARING
December 9, 2013
If required
December 16, 2013
REGULAR MEETING
December 23, 2013
If required
December 30, 2013
REGULAR MEETING with PUBLIC HEARING
:.
97-
COMMON COUNCIL /CONSEIL COMMUNAL
October 12, 2012/LE 12 Octobre, 2012
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL, LUDLOW ROOM — OCTOBER 12, 2012 — 4:10 P.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, Fullerton,
McAlary, Mackenzie, Merrithew, Norton, Reardon, Snook, and
Strowbridge
- and -
P. Woods, City Manager; F. Beaulieu, Solicitor, G. Yeomans,
Commissioner of Finance and Administrative Services; W.
Edwards, Commissioner of Transportation & Environment
Services; K. Forrest, Commissioner of Growth and Development
Services; J. Hamilton, Commissioner of Strategic Services; K.
Clifford, Fire Chief; and J. Taylor, Assistant Common Clerk
1. Call To Order
Mayor Norton called the meeting to order.
1.1 Priority Setting Session
Nicole Paquette Sullivan introduced herself and welcomed Council to the priority setting
sessions.
Referring to a submitted report, K. Forrest provided background information regarding
the City's new municipal plan, PlanSJ.
Holly McMackin from Dillon Consulting reviewed the submitted ServiceSJ: 2012 Public
Engagement Results.
Heather Shuve from Ipsos -Reid presented the submitted IPSOS -Reid City of Saint John
2012 citizen survey results.
(Councillors Fullerton withdrew from the meeting)
Referring to a submitted presentation, Ms. Paquette - Sullivan reviewed the summary of
her one -on -one discussions with council members regarding Council priorities.
(Councillor Merrithew withdrew from the meeting)
Ms. Paquette - Sullivan introduced the concept of Strengths, Opportunities, Aspirations,
Results Analysis ( "SOAR "). Council members formed groups and provided input
respecting the city's strengths and opportunities.
on motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the public be excluded from the
meeting for the duration of the discussion on the following matters: 1.1 Employment
Matter 10.2(4)(j)
Question being taken, the motion was carried
The Mayor declared the meeting adjourned at 7:00 p.m.
Mayor /maire
Common Clerk /greffiere communale
ma
97 -92
COMMON COUNCIL /CONSEIL COMMUNAL
October 13, 2012/LE 13 Octobre, 2012
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
ROCKWOOD PARK INTERPRETATION CENTRE — OCTOBER 13, 2012 — 9:00 A.M.
Present:
Mel Norton, Mayor
Deputy Mayor Rinehart and Councillors Farren, McAlary,
Mackenzie, Merrithew, Norton, Reardon, Snook, and Strowbridge
- and -
P. Woods, City Manager; S. Brittain, Solicitor, G. Yeomans,
Commissioner of Finance and Administrative Services; W.
Edwards, Commissioner of Transportation & Environment
Services; K. Forrest, Commissioner of Growth and Development
Services; J. Hamilton, Commissioner of Strategic Services; K.
Clifford, Fire Chief; J. Taylor, Assistant Common Clerk; N. Moar,
Communications Manager; P. Ouellette, Intergovernmental
Affairs Officer; S. Rackley- Roach, Manager of
Call To Order
Mayor Norton called the meeting to order.
1.1 Priority Setting Session
Nicole Paquette - Sullivan reviewed the concept of the Strengths, Opportunities,
Aspirations, Results Analysis ( "SOAR "). which she presented at the previous Council
meeting.
Council members formed groups to further discuss the SOAR analysis.
Council members identified the following priorities: recreation; governance; pension /debt
control, economic growth, transit, recreation, safe, clean drinking water, and roads.
Ms. Paquette - Sullivan advised that she will create a draft Council priorities document
based on the input provided by members of Council, which she noted would be
presented to Council at its meeting of October 23, 2012.
be adjourned.
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the meeting of October 13, 2012
Question being taken, the motion was carried.
The Mayor declared the meeting adjoured at 2:00 p.m.
Mayor /maire
Common Clerk /greffiere communale
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 15, 2012/LE 15 OCTOBRE 2012
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — OCTOBER 15, 2012 - 6:00 P.M.
Present:
Mel Norton, Mayor
Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew,
Norton, Reardon, Snook and Strowbridge
- and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Treasurer; K. Forrest,
Commissioner of Growth and Development Services; W.
Edwards, Commissioner of Transportation and Environment
Services; K. Clifford, Fire Chief; E. Gormley, Common Clerk and
K. Tibbits, Administrative Assistant.
1. Call To Order — Prayer
Mayor Norton called the meeting to order and Councillor Snook offered the opening
prayer.
2. Approval of Minutes
3. Approval of Agenda
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the agenda of this meeting with
the addition of items 7.1 Proclamation IODE Awareness Week; 13.2 Committee of the
Whole: City's Nominee to Arbitration Board; 13.3 Committee of the Whole: Agreement of
Purchase of Sale for Saint John YM -YWCA Inc. — Churchill Blvd.; and the withdrawal of
item 13.1 Committee of the Whole: Recommended Appointments to Committees, be
approved.
Question being taken, the motion was carried
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 That the Actionable Resolutions — Reflecting up to the Oct 1, 2012 Council
Meeting be received for information.
5.2 That as recommended by the City Manager in the submitted report M &C 2012-
264: Engineering Design and Construction Management: Greenhead Road Sanitary
Lift Station "A" Replacement, the proposal from Crandall Engineering Limited for
engineering services (design and construction management) for the Greenhead Road -
Sanitary Lift Station "A" Replacement project be accepted and that the Mayor and
Common Clerk be authorized to execute the appropriate documentation in that regard.
5.3 That as recommended by the City Manager in the submitted report M &C 2012-
253: Stop -Up and Closure of Portion of King William Road for Lorneville Community
Centre Signage:
1. The Public Hearing for the consideration of the passing of a By -law to Stop Up and
Close a 217 square metre ± portion of a public street known as King William Road, be
set for Monday, November 19, 2012 at 7:00 p.m. in the Council Chamber; and
2. Common Council authorize the publishing of a notice of the intention to consider
passing of such By -law.
5.4 That as recommended by the City Manager in the submitted report M &C 2012-
256: Stop -Up and Closure of Portion of Public Street known as Market Place (also
known as Winslow Street) for City Parks Project:
:•
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 15, 2012/LE 15 OCTOBRE 2012
1. The Public Hearing for the consideration of the passing of a By -law to Stop Up and
Close a Public Street known as Market Place, also commonly known as Winslow Street
(portion of) as shown on the attached sketch attached to M &C 2012 -256, be set for
Monday, November 19, 2012 at 7:00 p.m. in the Council Chamber; and
2. Common Council authorize the publishing of a notice of the intention to consider
passing of such By -law.
5.5 That as recommended by the Commissioner of Finance and Administrative
Services in the submitted report entitled Saint John Trade and Convention Centre -
Approval of 2011 Audited Financial Statements the audited financial statements for the
year ended December 31, 2011 be approved as presented and further that the Mayor
and the Chair of the Finance Committee be authorized to sign on behalf of the City of
Saint John.
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the recommendation set out for
each consent agenda item respectively be adopted.
Question being taken, the motion was carried.
6. Members Comments
Council members commented on various community events.
7. Proclamation
7.1 IODE Awareness Week — October 15 -19, 2012
The Mayor proclaimed October 15 to October 19, 2012 IODE Awareness Week in The
City of Saint John.
8. Delegations /Presentations
8.1 Latimore Lake and Area Community Association Inc. 2012 Presentation
Referring to the submitted report, Odette McGrath, representing the Latimore Lake and
Area Community Association Inc., provided an overview of concerns faced by the
residents of the Latimore Lake area.
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the Latimore Lake and Area
Community Association Inc. 2012 Presentation, be received for information.
Question being taken, the motion was carried.
8.2 River Road Community Alliance Presentation
Referring to the submitted report, Jim Stubbs, chair of the River Road Community
Alliance, provided an overview of the road enhancements in the River Road area over
the past several years.
Mr. Stubbs stated that the River Road Community Alliance is requesting that funds be
allocated in the upcoming budget to rebuild the remaining section of Westfield Road. He
added that the group is also requesting that funding be allocated for a detailed study of
another section of the road and that a phased plan to design and reconstruct the
Westfield Road be continued.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that Council suspend section 10.7 of
Council's Procedural By -Law to allow for the finalization of matters.
Question being taken, the motion was carried.
a
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 15, 2012/LE 15 OCTOBRE 2012
On motion of Councillor Farren
Seconded by Councillor Norton
RESOLVED that the River Road Community
Alliance Presentation be referred to budget deliberations.
Question being taken, the motion was carried.
9. Public Hearings
10. Consideration of By -laws
11. Submissions by Council Members
11.1 City Owned Vacant Lots (Councillor Reardon)
On motion of Councillor Reardon
Seconded by Councillor Snook
RESOLVED that the City Manager be directed to
investigate how the city can maintain its vacant lots and that an acceptable standard of
maintenance be established.
Question being taken, the motion was carried.
12. Business Matters - Municipal Officers
12.1 City Manager: Safe, Clear
Exploration Update
12.1(a)TerrAtlantic Engineering
for the City of Saint John
12.1(b)TerrAtlantic Engineering
Report
Drinking Water Program — Groundwater
Limited: Development of a Groundwater Supply
Limited: Final Copy of Groundwater Supple
Mr. Woods stated that the submitted report provides an update regarding the potential
for securing well -water as part of the Safe, Clean Drinking Water Program.
Mr. Edwards commented that as part of the due diligence process, the City investigated
the possibility of sufficient quantities of groundwater being available to augment or
replace some of the surface water that currently provides water to residential and
industrial customers. He reiterated that this does not replace the current P3
investigation underway with respect to surface water, adding that the purpose is to
ensure this service is provided in the cheapest, most efficient way possible.
Dean Price, Project Engineer, provided a brief overview of the submitted report and
responded to questions from Council.
Responding to a question regarding the sale of land surrounding Spruce Lake and Loch
Lomond Lake, Mr. Woods stated that the City has no intention of selling these
properties.
Responding to a question with respect to financial savings and best outcomes, Mr. Price
suggested that a best case scenario could potentially save the City an approximate
$50,000,000 to $60,000,000 dependent upon the quality of the water. He added if a
water supply can be established on the city's west side, it could potentially save an
additional $5,000,000 as there would no longer be a need to pump water from the east
side to the west side of the City.
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2012 -265: Safe, Clean Drinking Water Program -
Groundwater Exploration Update that following a short staff presentation, Common
Council adopt the following recommendations:
1. TerrAtlantic Engineering Limited be engaged to conduct the Step One EIA document
and the test drilling program for the 150mm wells near South Bay, at their submitted
quote of $18,500 plus expenses plus tax; and
91
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 15, 2012/LE 15 OCTOBRE 2012
2. Council approve the use of an additional $15,000 from the $4,564,135 allocated to the
approved 2012 Water & Sewerage Utility Fund Capital Program - Safe, Clean Drinking
Water category to cover the engineering and drilling costs noted; and
3. Council authorize staff to develop and issue the "Request for Proposal" for The
Groundwater Supply Exploration Project to seek a consultant team to manage the
project; and
4. The Mayor and Council assist the City Manager in receiving approvals from the
Province in a timely fashion for the test well program in the South Bay area.
Question being taken, the motion was carried.
13. Committee Reports
13.1 Committee of the Whole: Recommended Appointments to Committees
Council withdrew item 13.1.
13.2 Committee of the Whole: City's Nominee to Arbitration Board
On motion of Councillor Snook
Seconded by Councillor Farren
RESOLVED that V.J. (Joe) Lumsdon be named as
the City's nominee on the Arbitration Board in the matter of the dispute between The City
of Saint John and CUPE Local #18.
Question being taken, the motion was carried.
15. General Correspondence
15.1 Exhibition Association of the City and County of Saint John — Request to
Present
15.2 Human Development Council — Request to Present
15.3 Uptown Saint John — Request to Present
Councillor McAlary suggested that Council consider a revised policy regarding requests
by organizations to present to Council due to the large volume of requests, adding that a
large number of these would likely be referred to budget deliberations.
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that a revised policy be created for
requests to present to Council, whereby an organization would submit the content of its
presentation to the Common Clerk's office for placement on the Council agenda for a
decision regarding whether the organization will be invited to appear before Council; and
further, approved presentations are to be grouped together on one agenda; and further
that the requests to present appearing on the agenda of October 15, 2012, from the
Exhibition Association, the Human Development Council and Uptown Saint John are
subject to this policy.
Councillor MacKenzie stated that he supports receiving written presentations by
organizations wishing to present to Council but expressed concern with how Council will
determine which groups it will allow to present.
Councillor Farren supported the idea of grouping presentations together but stated that
he cannot support not hearing from the public or representatives from the public.
Question being taken, the motion was carried with Councillors Farren, MacKenzie and
Merrithew voting nay.
15.4 P. Campbell Letter — Designation of Rockwood Park as a Heritage
Preservation Area
On motion of Councillor Snook
Seconded by Councillor McAlary
'I
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 15, 2012/LE 15 OCTOBRE 2012
RESOLVED that item 15.4 P. Campbell Letter
regarding the Designation of Rockwood Park as a Heritage Preservation Area, be
received for information.
Question being taken, the motion was carried.
13.3 Committee of the Whole: Agreement of Purchase of Sale for Saint John YM-
YWCA Inc. — Churchill Blvd.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that, as recommended by Committee
of the Whole to Common Council, Common Council approve the submitted Agreement
of Purchase and Sale regarding the sale of City owned lands to the YM -YWCA for the
sum of $1.00 and that the Mayor and Common Clerk be authorized to execute the
submitted Agreement of Purchase and Sale.
Question being taken, the motion was carried.
16. Adjournment
On motion of Councillor Snook
Seconded by Councillor Strowbridge
RESOLVED that the meeting of October 15, 2012,
be adjourned.
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 7:45 p.m.
Mayor / maire
Common Clerk / greffiere communale
93
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — OCTOBER 22, 2012 - 6:00 P.M.
Present:
Mel Norton, Mayor
Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew,
Norton, Snook and Strowbridge
- and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Administrative Services /Treasurer;
K. Forrest, Commissioner of Growth and Development Services;
A. Poffenroth, Deputy Commissioner of Building and Inspection
Services; W. Edwards, Commissioner of Transportation and
Environment Services; M. King, Police Staff Sergeant; K. Clifford,
Fire Chief; E. Gormley, Common Clerk and J. Taylor, Assistant
Common Clerk.
Call To Order — Prayer
Mayor Norton called the meeting to order and Reverend Rob Nylen offered the opening
prayer.
2. Approval of Minutes
3. Approval of Agenda
On motion of Councillor Snook
Seconded by Councillor MacKenzie
RESOLVED that the agenda of this meeting with
the addition of items 12.6 City Market Head Tower— Hydraulic Flushing of Sprinkler
Lines and 13.2 Committee of the Whole: Granting a Leave of Council to Councillor
Reardon, be approved.
Question being taken, the motion was carried.
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 That as recommended by the City Manager in the submitted report M &C 2012-
268: Contract No. 2012 -6: Rodney Terminal Outfall Renewal - Phase 3 (Check Valve),
the contract be awarded to the low tenderer, Fairville Construction Ltd., at the tendered
price of $101,922.61 including HST as calculated based upon estimated quantities, and
further, that the Mayor and Common Clerk be authorized to execute the necessary
contract documents.
5.2 That as recommended by the City Manager in the submitted report M &C 2012-
269: Contract No. 2012 -23: Frederick & Seaton Street - Watermain, Sanitary and Storm
Sewer Installation and Street Reconstruction this report be received for information.
5.3 Refer to item 14.1
5.4 Refer to item 14.2
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the recommendation set out for
each consent agenda item respectively with the exception of item 5.3 Westgate Park
Drainage Basin; 5.4 Actionable Items — Reflecting up to the October 15, 2012 Council
Meeting, which have been identified for debate, be adopted.
Question being taken, the motion was carried.
6. Members Comments
.,
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
Council members commented on various community events.
7. Proclamation
8. Delegations /Presentations
9. Public Hearings 7:00 P.M.
10. Consideration of By -laws
10.1.1 Third Reading Proposed Zoning By -Law Amendment 416 Sandy Point Rd
10.1.2 Section 39 Conditions
On motion of Councillor Snook
Seconded by Councillor Merrithew
RESOLVED that the by -law entitled, "By -law
Number C.P. 110 -202, a Law to Amend the Zoning By -Law of The City of Saint John,"
re- zoning a parcel of land having an area of approximately 3980 square metres, located
at 416 Sandy Point Road, also identified as being PID number 55115968, from "RM -1"
three Storey Multiple Residential to "IL -1" Neighbourhood Institutional, be read.
Question being taken, the motion was carried.
The By -Law entitled, "By -Law Number C.P. 110 -202, a Law to Amend the Zoning By-
Law of The City of Saint John, was read in its entirety.
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that pursuant to the provisions of
Section 39 of the Community Planning Act, the use of a parcel of land with an area of
approximately 3980 square metres, located at 416 Sandy Point Road, also identified as
being PID number 55115968, be limited to a group care facility with a maximum of ten
residents.
Question being taken, the motion was carried.
On motion of Councillor McAlary
Seconded by Councillor MacKenzie
RESOLVED that the by -law entitled, "By -law
Number C.P. 110 -202, a Law to Amend the Zoning By -Law of The City of Saint John,"
re- zoning a parcel of land having an area of approximately 3980 square metres, located
at 416 Sandy Point Road, also identified as being PID number 55115968, from "RM -1"
three Storey Multiple Residential to "IL -1" Neighbourhood Institutional, be read a third
time, enacted, and the Corporate Common Seal affixed thereto.
Question being taken, the motion was carried.
Read a third time by title, the By -Law entitled, "By -Law Number C.P. 110 -202, a Law to
Amend the Zoning By -Law of The City of Saint John."
10.2 Third Reading Proposed Municipal Plan Amendment
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that the by -law entitled, "By -Law
Number C.P. 106 -1 A Law To Amend the Municipal Plan By- Law," amending Schedule
A — City Structure, by redesignating those portions of the parcels of land located at 3795
Loch Lomond Road, Abigail Place and 356 Eldersley Avenue, also identified as PID
numbers 55214910, 00329144, 55196588 and 00330159, from "Rural Resource Area" to
"Stable Area" classification; and amending Schedule B — Future Land Use, by
redesignating the same portions of the parcels of land, from "Rural Resource" to "Rural
Residential" classification, be read.
Question being taken, the motion was carried.
95
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
The by -law entitled, "By -Law Number C.P. 106 -1 a Law to Amend the Municipal Plan By-
Law," was read in its entirety.
On motion of Councillor Snook
Seconded by Councillor McAlary
RESOLVED that the by -law entitled, "By -Law
Number C.P. 106 -1 A Law To Amend the Municipal Plan By- Law," amending Schedule
A — City Structure, by redesignating those portions of the parcels of land located at 3795
Loch Lomond Road, Abigail Place and 356 Eldersley Avenue, also identified as PID
numbers 55214910, 00329144, 55196588 and 00330159, from "Rural Resource Area" to
"Stable Area" classification; and amending Schedule B — Future Land Use, by
redesignating the same portions of the parcels of land, from "Rural Resource" to "Rural
Residential" classification, be read a third time, enacted, and the Corporate Common
Seal affixed thereto.
Question being taken, the motion was carried.
Read a third time by title, the by -law entitled, "By -Law Number C.P. 106 -1 a Law to
Amend the Municipal Plan By- Law."
10.3 Third Reading Proposed Traffic By -Law Amendment
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that the By -Law entitled, "A By -Law to
Amend a By -Law Respecting Traffic on Streets In The City of Saint John Made Under
The Authority Of The Motor Vehicle Act, 1973, And Amendments Thereto," amending
Schedule M -1 — 60 KM /H Speed Limits; Schedule M -2 — 70 KM /H Speed Limits; and
Appendix A — Speed Limits on Provincial Highways, be read.
Question being taken, the motion was carried.
The By -Law entitled, "A By -Law to Amend a By -Law Respecting Traffic on Streets In
The City of Saint John Made Under The Authority Of The Motor Vehicle Act, 1973, And
Amendments Thereto," was read in its entirety.
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that the By -Law entitled, "A By -Law to
Amend a By -Law Respecting Traffic on Streets In The City of Saint John Made Under
The Authority Of The Motor Vehicle Act, 1973, And Amendments Thereto," amending
Schedule M -1 — 60 KM /H Speed Limits; Schedule M -2 — 70 KM /H Speed Limits; and
Appendix A — Speed Limits on Provincial Highways, be read a third time, enacted, and
the Corporate Common Seal affixed thereto.
Question being taken, the motion was carried.
Read a third time by title, the By -Law entitled, "A By -Law to Amend a By -Law
Respecting Traffic on Streets In The City of Saint John Made Under The Authority Of
The Motor Vehicle Act, 1973, And Amendments Thereto."
11. Submissions by Council Members
11.1 Sale of Vacant Properties (Councillor Merrithew)
On motion of Councillor Merrithew
Seconded by Councillor McAlary
RESOLVED that the City Manager be directed to
advise Council of the list of vacant lots and lands, including parking lots that could be
advertised for sale.
Question being taken, the motion was carried.
12. Business Matters - Municipal Officers
12.1 Snow Removal on Red Head Road
99
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
On motion of Councillor Merrithew
Seconded by Councillor McAlary
RESOLVED that item 12.1 Snow Removal on Red
Head Road, be lifted from the table.
Question being taken, the motion was carried.
Referring to a submitted report and presentation, K. Rice, Deputy Commissioner of
Municipal Operations, updated Council on the City's winter management plan for streets
and sidewalks.
On motion of Councillor Farren
Seconded by Councillor McAlary
RESOLVED that the report M &C 2012 -257: Snow
Removal on Red Head Road be received for information.
Question being taken, the motion was carried.
s12.2 City Manager: In -House Solid Waste Collection Model Update
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that Item s12.2 City Manager: In-
House Solid Waste Collection Model Update be lifted from the table.
Question being taken, the motion was carried.
On motion of Councillor McAlary
Seconded by Councillor Farren
RESOLVED that the report M &C 2012 -271: In-
House Solid Waste Collection Model Update be received for information.
Question being taken, the motion was carried.
s12.3 City Solicitor: Amendment to the Procedural By -Law /Supplemental
Agenda
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that Item s12.3 City Solicitor:
Amendment to the Procedural By -Law / Supplemental Agenda be lifted from the table.
Question being taken, the motion was carried.
On motion of Councillor Farren
Seconded by Councillor Strowbridge
RESOLVED that the By -Law entitled, "A By -Law to
Amend a By -Law Respecting the Procedures of the Common Council of The City of
Saint John" amending Section 8.4 by deleting the words 16. adjournment" at the very
end of the section, and replacing them with the following: "16. supplemental agenda, 17.
committee of the whole, 18. adjournment ", be read a first time.
Question being taken, the motion was carried.
The By -Law entitled, "A By -Law to Amend a By -Law Respecting the Procedures of the
Common Council of The City of Saint John" "was read a first time.
On motion of Councillor McAlary
Seconded by Councillor Norton
Amend a By -Law Respecting the Procedures of the
Common Council of The City of Saint John" amending Section 8.4 by deleting the words
16. adjournment" at the very end of the section, and replacing them with the following:
16. supplemental agenda, 17. committee of the whole, 18. adjournment ", be read a
second time.
Question being taken, the motion was carried.
97
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
The By -Law entitled, "A By -Law to Amend a By -Law Respecting the Procedures of the
Common Council of The City of Saint John" "was read a second time.
s12.4 City Manager: 2012 Fleet Replacement Program
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that Item s12.4 City Manager: 2012
Fleet Replacement Program be lifted from the table.
Question being taken, the motion was carried.
Referring to the submitted report, the City Manager explained that the City's fleet
replacement program is essentially an in -house user -pay system whereby departments
are charged a fee for maintenance and a fee for a reserve fund, which he noted is used
to replace vehicles when necessary.
Mr. Yeomans advised that the City's fleet is approximately 350 pieces of stock and
equipment, adding that the 25 vehicles identified in the report require replacement.
R. Russell, Manager of Fleet Services, advised that the City is currently behind in its
replacement program, noting that over 150 vehicles that have gone beyond the optimal
replacement point.
Councillor Farren called a point of order with respect to comments made by a Council
member regarding the tendering process, noting that the comments were not consistent
with legal advice that Council has received from the City Solicitor. Councillor Farren
stated that in the past the City Solicitor has stated that when the City initiates the
tendering process it must award the tender or risk being sued. The Mayor asked Mr.
Nugent to comment on the matter.
The City Solicitor stated that he previously advised Council that due to the fact that it
adopted a resolution to call for tenders on the Peel Plaza Park project, the City faced a
risk of being sued if it did not award the contract to a bid that was close to the amount
budgeted.
Mr. Nugent stated that there is a reservation clause that is built into the City's tendering
documents that would allow the City not to award a tender in situations where the City's
financial circumstances change materially from the time the City calls for a tender and
the time it receives the bids.
A motion was moved by Councillor McAlary and seconded by Councillor Merrithew to
approve the acquisition of vehicles and equipment as identified in the submitted
Schedule 1 at a cost not to exceed $2,380,000 plus applicable taxes. The question on
the motion was not taken.
On motion of Councillor Fullerton
Seconded by Councillor Snook
RESOLVED that the report M &C 2012 -263: 2012
Fleet Replacement Program be referred to the City Manager to report back to council, in
order of priority, the vehicles requiring replacement, and further, that the report is to
include information regarding why the vehicle needs replacement immediately.
Question being taken, the motion was carried with Councillors McAlary
and Merrithew voting nay.
s12.5 City Manager: Move Fire Station 4 Operations from Courtenay Avenue to
the Transit Facility
On motion of Councillor Merrithew
Seconded by Councillor McAlary
RESOLVED that Item s12.5 City Manager. Move
Fire Station 4 Operations from Courtenay Avenue to the Transit Facility be lifted from the
table.
Question being taken, the motion was carried.
.;
97-
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
(Councillor Farren withdrew from the meeting)
On motion of Councillor Snook
Seconded by Councillor Merrithew
RESOLVED that as recommended by the City
Manager in the submitted report entitled Move Fire Station 4 Operations from Courtenay
Avenue to the Transit Facility this report be received for information.
Question being taken, the motion was carried.
12.6 City Market Head Tower — Hydraulic Flushing of Sprinkler Lines
On motion of Councillor McAlary
Seconded by Councillor Snook
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2012 -272 City Market Head Tower — Hydraulic
Flushing of Sprinkler Lines:
1) Common Council approve the unbudgeted expenditure of $43,930.00 plus HST
and authorize Troy Life & Fire Safety Ltd. to complete the work under the
direction of the Facility Management Department;
2) Common Council authorize Troy Life & Fire Safety Ltd. to complete the
necessary replacement or repairs required as a result of damaged sprinkler
components realized during the course of the hydraulic flushing on a time and
material basis at the contracted unit rates ($80.00 per hour with 15% mark -up on
materials) under the supervision and direction of the Facility Management
Department;
3) The Mayor and Common Clerk be authorized to execute the necessary
documents; and
4) Common Council refers the recommendation for a two - phased approach to the
renovation of the City Market Head Tower to 2013 budget deliberations.
Responding to a question, T. Gamblin, Manager of Facility Management, advised that
the City has a contract standing offer agreement with Troy Life & Fire Safety for sprinkler
maintenance. He noted that the work will take two individuals approximately four weeks
to complete.
Question being taken, the motion was carried.
13. Committee Reports
13.1 Committee of the Whole: Recommended Appointments to Committees
On motion of Councillor McAlary
Seconded by Councillor Norton
RESOLVED that as recommended by the
Committee of the Whole, having met on October 9th, 2012, Council makes the following
appointment to a committee:
Enterprise Saint John: to appoint Elizabeth Rowe for a three year term from October
22nd, 2012 until October 22nd, 2015.
Question being taken, the motion was carried.
13.2 Committee of the Whole: leave from Council
On motion of Councillor McAlary
Seconded by Councillor Merrithew
RESOLVED that Council grant a leave from
Council to Councillor Reardon.
Question being taken, the motion was carried.
14. Consideration of Issues Separated from Consent Agenda
..
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COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 22, 2012/LE 22 OCTOBRE 2012
14.2 Actionable Items — Reflecting up to the October 15, 2012 Council Meeting
(Councillor Farren reentered the meeting)
A motion was moved by Councillor MacKenzie and seconded by Councillor Merrithew to
form a committee of four Council members to review the actionable item list and make a
recommendation to Council. The question on the motion was not taken.
On motion of Councillor Snook
Seconded by Councillor Farren
RESOLVED that the Actionable Resolutions —
Reflecting up to the October 15 Council Meeting be referred to the City Manager,
Solicitor and Common Clerk to update the list.
Question being taken, the motion was carried with Councillor MacKenzie
voting nay.
14.1 Westgate Park Drainage Basin
On motion of Councillor Merrithew
Seconded by Councillor McAlary
RESOLVED that the report M &C 2012 -266:
Westgate Park Drainage Basin be received for information.
Question being taken, the motion was carried.
15. General Correspondence
16. Adjournment
On motion of Councillor Farren
Seconded by Councillor McAlary
RESOLVED that the meeting of October 22nd, 2012
be adjourned.
Question being taken, the motion was carried.
The Mayor declared the meeting adjourned at 9:00 p.m.
Mayor / maire
Common Clerk / greffiere communale
100
REPORT TO COMMON COUNCIL.
November 6, 2012
Mayor Mel Norton and
Members of Common Council
Your Worship and Members of Council:
SUBJECT: Revisions to City Government Act
"n
The City of Saint John
As directed by Common Council the steps are underway to make the necessary changes to the
City Government act such that Council will have only one direct report, namely the City
Manager, in the future.
The Solicitor acting on behalf of the City, W. Teed, has requested that Council adopt the
following resolution in order to facilitate the process.
Recommendation
RESOLVED that all necessary steps be taken forthwith to amend the governance structure of the
City, as set forth in An Act to Provide for the Government of the City of Saint John, 1936,
including the preparation and presentation of a Private Bill to the Legislative Assembly of New
Brunswick as soon as possible, to the effect that: i) Common Council shall have one direct
report, namely, from the City Manager, through whom all other departments shall report,
including, but not to limit the generality of the foregoing, the City Solicitor, Commissioner of
Finance, Treasurer and Common Clerk; and ii) the Act shall be repealed and enacted in both
official languages in accordance with the Standing Rules of the Legislative Assembly of New
Brunswick, such enactment to include the amendment set forth herein to the governance
structure of the City.
Respectfully submitted,
J. trick Woods CGA
City Manager
101
Actionable Resolutions - Reflecting up to the October 29, 2012 Council Meeting
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that city staff bring forward a recommendation to
Common Council on the feasibility of implementing anti - whistling
legislation which would limit the use of train horns during specific
hours in locations where railway crossings are in close proximity
to residential neighbourhoods and people are subsequently
6/9/2008
affected.
Donnie Snook
City Manager
Incomplete
RESOLVED that the submitted letter from Karen Kincade dated
October 21, 2008 be formally referred to the Ability Advisory
Board for a full and comprehensive report on all of the various
topics; and further, that upon request, City staff provide the
Council's Ability
12/22/2008
necessary support to the Advisory Committee;
Joe Mott
Advisory Board
Incomplete
RESOLVED that the City Manager bring forward a report to
Council, outlining the mandates and /or justification for the
various commissions, boards and committees of common council
and subsequently make recommendations on how we could
create greater efficiencies by reducing the number of
commissions, boards and committees of Council through the
elimination and /or consolidation of any of these bodies and
1/12/2009
through the establishment of clear reporting procedures.
Donnie Snook
City Manager
Incomplete
RESOLVED that the letter from Councillor Killen dated January 21,
2009 regarding an exemption from flat rate water use increases
be referred to the City manager and the City Solicitor for a report
City Manager and
1/26/2009
and recommendations.
Carl Killen
City Solicitor
Incomplete
RESOLVED that the priorities outlined in the presentation from
the Ability Advisory Committee be referred the Acting City
Manager for a report and recommendation, and further, that the
report include a review of the City of Saint John's workforce and
8/31/2009
1 human resources practices to ensure inclusion /diversity practices.
I n/a
I City Manager
lIncomplete
i to] 0
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that Council consider strengthening whatever by -laws
exist that safeguard monuments and public spaces, specifically
that sitting, standing, skate - boarding and /or other activities be
prohibited on monuments; that signage be erected that indicates
such prohibitions; that consideration be given to some form of
general prohibition on loitering, the details to be provided in a
report on the issue developed by the City Manager in
9/29/2009
consultation with the City Solicitor and with the police.
Carl Killen
City Manager
Incomplete
RESOLVED that the City Manager be directed to develop a policy
framework which will allow City Staff to work safely within the
area of community engagement forums, and further, that a
report and recommendation be submitted to Council by June 1,
3/29/2010
2010.
Peter McGuire
City Manager
Incomplete
Staff report back to Council with the results of the Environmental
Impact Assessment and a plan for phased implementation of the
5/25/2010
detention ponds and remaining Associated Works.
n/a
City Manager
Incomplete
Direct that a multi disciplinary staff team, including the City
Solicitor, examine the existing legislative context in light of the
proposal set out herein and identify any amendments which
might be required to realize this proposal; and, additionally, that
the nature and scope of authority of a public utilities commission,
together with its terms of reference, guiding principles,
stewardship responsibilities and relationship with Council, be
7/19/2010
articulated for submission to and consideration by Council.
n/a
City Solicitor
Incomplete
RESOLVED that the City Manager report back to Council in one
month's time with a short term and long term plan for the
enhancement of the green space area adjacent to the Martinon
9/13/2010
lCommunity Centre.
I Peter McGuire
I City Manager
lIncomplete
103
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the City Manager and the City Solicitor be
directed to investigate the feasibility of creating a deferral
payment plan, or other options, for citizens who cannot afford to
City Manager and
12/20/2010
pay for future water utility increases.
n/a
City Solicitor
Incomplete
RESOLVED that the City Manager explore the feasibility of
creating an "After Hours" PALS program support model for the
City of Saint John's Community Centres in order to ensure that
children and youth have an increased level of mentorship,
support, and recreational opportunities. The goal is to ensure
there are sustainable and enhanced programs in our community
centres through the establishment of creative partnerships with
1/4/2011
local businesses.
Donnie Snook
City Manager
Incomplete
RESOLVED that the City Manager direct the appropriate City of
Saint John staff to open discussions with the owners of the listed
properties on Manawagonish Road to begin the process of
remediation, with a forthcoming report updating Common
2/14/2011
Council.
Peter McGuire
City Manager
Incomplete
RESOLVED that as recommended by the Committee of the Whole
(Closed Session), the City Solicitor or his designate be
authorized to commence legal proceedings against the Town of
Rothesay before the Court of Queen's Bench of New Brunswick
arising from the Town of Rothesay's breach of a 1996 Agreement
between its predecessor, the Village of Renforth, and The City of
Saint John respecting the supply of water by The City of Saint
John to the areas known as Kennebecasis Park and Hastings Cove
2/14/2011
1 in the Town of Rothesay.
I n/a
City Solicitor
lIncomplete
iDE!
Date Made
Resolution
Councillor
Staff
Status
Seek appropriate cost sharing agreements with the Province of
New Brunswick and the Government of Canada for total Program
funding over four years (2012 to 2015) of
$172,300,000 (or approximately $57,433,000 from each funding
4/11/2011
partner)
n/a
City Manager
Incomplete
RESOLVED that the letter from Councillor Farren entitled By -Law
to Prevent the Feeding of Deer Within City Limits be referred to
5/24/2011
the City Solicitor for a report and recommendation.
Bill Farren
City Solicitor
Incomplete
RESOLVED that as recommended by the City Manager in the
submitted report M &C 2011 -149: Glen Falls Flooding and
Residential Relocation, Common Council:
3) Reviews the Flood Risk By -law as it may be applied to the flood
risk area identified in the forebay; reviews By -law for changes to
prevent further residential construction in the flood risk areas;
revises flood risk areas based on Stormwater Management
6/20/2011
Strategy model;
n/a
City Solicitor
Incomplete
RESOLVED that the City Manager be directed to examine every
option to find the funds for the noted repairs at Seaside Park and
report back to Council as soon as possible so these repairs can
7/4/2011
move ahead in 2011.
Bill Farren
City Manager
Incomplete
RESOLVED that Council refer to the City Manager for a review,
recommendation (and, if recommended implementation prior to
the end of September 2011) on a trial basis the installation and
broadcast of a live webcam feed from Rockwood Park and
Rainbow Park with a view to establishing similar webcam feeds
7/4/2011
from other popular Saint John locations.
Mel Norton
City Manager
Incomplete
RESOLVED that the submitted letter from the Leisure Services
Advisory Board be referred to the City Manager for a report and
7/4/2011
recommendation.
n/a
City Manager
Incomplete
i[Il• ",
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the City Manager review the steps necessary for
direct investment from the General Fund in clean water
infrastructure in Saint John, and how the payment of this
investment can be generated beyond the water ratepayers, and
8/15/2011
to report back to Council on this matter.
Mel Norton
City Manager
Incomplete
RESOLVED that the matter of chalk art and busking on the City
streets and sidewalks be referred to the City Manager and City
City Manager and
9/12/2011
Solicitor for a report and recommendation.
Ivan Court
City Solicitor
Incomplete
RESOLVED that the City Manager be directed to explore the
possibility of establishing a closer financial relationship with the
Parking Commission whereby the City could potentially receive
9/12/2011
revenue from on- street and off - street parking.
n/a
City Manager
Incomplete
That the City give written notice to the New Brunswick Power
Nuclear Corporation and the New Brunswick Power Holding
Corporation in the submitted form of the City's desire to
negotiate a new or replacement agreement to the agreement
executed on November 2nd,1999 between the City and the New
Brunswick Power Corporation respecting the City's provision of
fire protection services on the latter's behalf at the Point Lepreau
Nuclear Generating Station in accordance with Article 5 thereof
(the "1999 Agreement "), and further
Common Council direct the Acting Fire Chief or his designate, in
collaboration with the City Solicitor or his designate, to negotiate
and draft a new or replacement agreement to the 1999
Agreement with the appropriate corporate entity for the
subsequent consideration of Common Council and such
City Manager and
10/3/2011
jappropriate corporate entity.
I n/a
I City Solicitor
lIncomplete
1111.
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the Common Clerk forward all previously
submitted reports regarding Safe Clean Drinking Water and all
future reports on the subject to the local provincial caucus and to
10/24/2011
MP Rodney Weston.
n/a
Common Clerk
Incomplete
That the letter from Kirby Lucas regarding parking on Regent
11/7/2011
Street be referred to the City Manager.
n/a
City Manager
Incomplete
Commissioner of
Refer this report to the Commissioner of Finance for an
Finance and
affordability analysis of the PS &I Plan Version 2 and financial
Administrative
11/7/2011
recommendations;
n/a
Services
Incomplete
That Common Council direct the City Solicitor to commence the
process of revising the By -law in a manner that incorporates the
12/5/2011
1 reform recommendations outlined in this report;
I n/a
I City Solicitor
lIncomplete
WIN
Date Made
Resolution
Councillor
Staff
Status
That the Advisory Committee be immediately tasked with
studying and making recommendations to Common Council
regarding: (1) the setting of the technical /operational
requirements of the meters to be used in the Taxi Industry, and
(2) the setting of a program to inspect and test the integrity of
meters and to develop a system that renders meters "tamper
proof ". Once the work of the Advisory Committee is carried out,
Common Council will consider the resulting recommendations
and direct the City Solicitor to incorporate, where necessary, the
recommendations of the Advisory Committee into the By -law.
That the Advisory Committee be immediately tasked with
studying and making a recommendation to Common Council
regarding the curriculum and implementation of taxicab driver
training program. Once the work of the Advisory Committee is
carried out, Common Council will consider the resulting
recommendations and direct the City Solicitor to incorporate,
where necessary, the recommendations of the Advisory
Advisory
12/5/2011
Committee into the By -law.
n/a
Committee
Incomplete
That the Chief of Police and the City Solicitor to be directed to
review the administration and enforcement requirements under
the By -law and advise Common Council of the resources required
to properly carry out these functions. The purpose of this exercise
will be to ensure that the license fees charged under the By -law
Police Commission
12/5/2011
will achieve cost recovery for administration and enforcement.
n/a
and City Solicitor
Incomplete
4) Follows up to determine the current storage space available in
6/20/2011
the forebay area;
n/a
City Manager
Incomplete
I[I1:?
Date Made
Resolution
Councillor
Staff
Status
5) Prepares a comprehensive program of inspection and
6/20/2011
maintenance for Marsh Creek Drainage system;
n/a
City Manager
Incomplete
6) Updates a flood response contingency plan in the event of
flooding with warnings and public communications for severe
6/20/2011
events — through Saint John EMO;
n/a
City Manager
Incomplete
7) Engages the services of a consultant to determine the benefit
and feasibility of constructing detention reservoirs on Kelly Lake
6/20/2011
and Ashburn Lake and models the performance of Majors Brook
n/a
City Manager
Incomplete
8) Consults with the YMCA (owners) concerning Ashburn Lake to
determine interest in possibly re- building an outlet control
structure for the dual purposes of the recreation facility and flood
6/20/2011
water storage;
n/a
City Manager
Incomplete
9) Consults with appropriate staff of other government levels (eg
NBEMO) regarding flood assistance and other programs that may
6/20/2011
be pertinent to this situation;
n/a
City Manager
Incomplete
10) Consults with owners (Irvings) of the forebay lands to
City Manager and
6/20/2011
determine current status;
n/a
City Solicitor
Incomplete
11) Develops a feasible assistance program for private property
owner based on an appropriate cost sharing model and pursue tri
6/20/2011
level government support;
n/a
City Manager
Incomplete
12) Directs the City Solicitor to review the legal ownership of the
creek system and physical structures and responsibilities arising
therefrom for maintenance and efficiency performance in
6/20/2011
carrying flows.
n/a
City Solicitor
Incomplete
illy!;
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that report dated December 9, 2011 entitled
Consultant's Report — Fleet Evaluation Project, and the Executive
Summary from Mercury Associates, be referred to the City
Manager and Fleet Staff with a directive to report back to Council
with;
a) The development of a comprehensive fleet utilization and
replacement policy,
b) The development of a business model that will see the
complete recovery by the Fleet Services Division of their
operating costs while providing sufficient funding from the annual
operating budget to facilitate a stable and sustainable fleet
replacement program,
c) The development of a Fleet operational model that will support
an efficient and effective division that will work cooperatively
with the user departments to provide them with the information
they need to determine the most cost effective levels of service
they can provide with the available assets, and
d) To create a process for the periodic review of the size,
configuration and effectiveness of the fleet related to service
12/12/2011
delivery.
n/a
City Manager
Incomplete
RESOLVED that the City Manager be directed to submit a plan and
recommendation so as to bring the City of Saint John's water and
sewerage rates within the average cost of communities in New
Brunswick, within a defined period of time, including a review of
other similarly situated municipalities throughout Canada,
including comparators in terms of the technology of water and
wastewater systems along with scenarios based on cost sharing
12/19/2011
land non -cost sharing models projecting out to 2025.
n/a
City Manager
lincomplete
110
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the City Manager be directed to ensure that
necessary and appropriate steps are taken to communicate
Council's support with regard to the proposed tax relief measures
for public transportation systems in New Brunswick as outlined in
Councillor Snook's submitted letter entitled Public Transportation
Tax Reforms, Generation of New Revenue for Transit and
1/3/2012
Innovative Transportation Solutions.
Donnie Snook
City Manager
Incomplete
RESOLVED that the City Manager be directed to explore potential
City Manager,
partnerships /funding for the creation of innovative transportation
Parking
options in the City of Saint John; and further that this be referred
Commission and
1/3/2012
to the Parking Commission and to Enterprise Saint John.
Donnie Snook
Enterprise SJ
Incomplete
RESOLVED that Council direct the City Manager to draft a
governance policy on the appropriate use and non - appropriate
use of City owned vehicles; and further, that this draft report be
presented to Council no later than the first Council meeting of
1/3/2012
March 2012.
Bill Farren
City Manager
Incomplete
That the request to present by the Saint John Port Authority be
1/16/2012
referred to the Common Clerk for scheduling.
n/a
Common Clerk
Incomplete
RESOLVED the report entitled M &C 2012 -013: Traffic Line
Painting Truck be tabled and the City Manager be directed to
investigate whether the neighbouring municipalities would be
interested in cost - sharing the traffic line painting truck; and
further, that the cost of contracting out the service also be
Common Clerk and
1/16/2012
1 investigated.
I n/a
City Manager
lincomplete
111
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that as recommended by the City Manager in the
submitted report M &C 2012 -20: Traffic Line Painting Future
Service Delivery:
1. Delay the purchase of updated traffic line painting equipment
and salting /sanding attachment, and
2. Direct the City Manager to complete a detailed Traffic Line and
Marking Service Outsourcing Decision review and recommend a
1/30/2012
service delivery model to Council in 2012.
n/a
City Manager
Incomplete
That the letter from the Saint John Ability Advisory Committee
2/13/2012
regarding Transportation be referred to the Transit Commission.
n/a
Saint John Transit
Incomplete
That as recommended by the City Manager in the submitted
report M &C 2012 -046: Space Needs Analysis:
1. That The City of Saint John accept Ashford Properties Inc.'s
offer to perform, for the City, a space use optimization analysis
for the City's leasable area at City Hall; and further
3/12/2012
2. That Staff report back to Council upon receipt of the Report.
n/a
City Manager
Incomplete
RESOLVED that the submitted letter from the Cities of New
Brunswick Association, dated February 14, 2012, regarding the
adoption of a by -law respecting Jacob brakes be referred to the
3/26/2012
City Solicitor for a report.
n/a
City Solicitor
Incomplete
RESOLVED that item 11.2 Graffiti from the Common Council
agenda of March 26, 2012, be referred to the City Solicitor with a
view to preparing a report and recommendation on the
implementation of the graffiti management by -law for the City of
3/26/2012
Saint John.
Mel Norton
City Solicitor
Incomplete
112
Date Made
Resolution
Councillor
Staff
Status
Common Council convene a Water Committee Meeting with
provincial and federal counterparts. The meeting would provide
an opportunity to exchange updates on the Safe, Clean Drinking
Water Program, and inquire as to whether the Government of
Canada is able to fund 50 percent of the costs to conduct the P3
Business Case and value for Money Study, and finally, to
determine the level of support and cooperation from the
4/10/2012
Government of New Brunswick.
n/a
City Manager
Incomplete
RESOLVED that scenario four in the submitted report entitled
Sport Field Fee Increases proposing an hourly sports field rate
structure of $23.00 per hour for adults and $2.00 per hour for
youth, be approved by Council; and that as recommended by the
City Manager in said report, staff be directed to consult with
members of the public and stakeholder groups about an overall
policy guiding decisions on sport user fees and bring same back to
5/7/2012
Council for consideration.
n/a
City Manager
Incomplete
RESOLVED that the funding for lifeguards at our beaches
previously withdrawn be re- instated, and further that the item be
referred to the City Solicitor to examine if there is a legal process
by which funding for lifeguards could be guaranteed annually and
5/7/2012
report back to Council.
Ivan Court
City Solicitor
Incomplete
RESOLVED that as recommended by the City Manager in the
submitted report entitled ONE Change Inc. Proposal - Community
Centre Management & Operations, the City Manager be directed
to finalize a formal service agreement with ONE Change Inc. for
the operation of the C.E. Nicolle Community Centre for Council's
5/7/2012
1consideration and approval.
I n/a
I City Manager
lIncomplete
113
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the City Manager be directed to present a
progress report to Council with regard to Rainbow Park. This
report should provide P.U.LS.E with the opportunity to update
6/18/2012
Council on the work it has undertaken with regard to same.
Donnie Snook
City Manager
Incomplete
RESOLVED that report to Common Council highlighting the key
components of City's internal and external communication
strategy updating Council with regard to the various items
6/18/2012
outlined in Councillor Snook's submitted letter.
Donnie Snook
City Manager
Incomplete
That the Multicultural Association of Saint John Inc. request for a
representative from The City to the Board of Directors of the
Multicultural Association, be referred to the Nominating
Nominating
6/18/2012
Committee.
n/a
Committee
Incomplete
RESOLVED that the Parking Commission be requested to
investigate a text -to -pay (mobile payment) system for submitting
parking violations and report back to council with a
Saint John Parking
6/18/2012
recommendation in six weeks.
Greg Norton
Commission
Incomplete
RESOLVED that the City Manager be directed to add a staff
6/18/2012
directory listing to the City of Saint John website.
Donna Reardon
City Manager
Incomplete
That as recommended by the City Manager in the submitted
report M &C 2012 -173: Contractor Access on City of Saint John
Land that Council:
1. Give permission to a contractor or contractors to undertake
improvements to Rainbow Park subject to direction from City
staff.
2. Direct staff to prepare for Council's consideration a policy that
would set out suitable guidelines and criteria to allow staff to 'fast
7/3/2012
track' certain projects without seeking explicit Council approval.
I n/a
I City Manager
lIncomplete
114
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the letter from Councillor Farren entitled
Formation of the Energy and Trade Development Committee of
Common Council, be referred to the City Manager to seek input
7/3/2012
on the matter from representatives of the Irving Oil Refinery.
Bill Farren
City Manager
Incomplete
RESOLVED that the City Solicitor be directed to prepare a
Procedural By -Law amendment so as to make it expressly clear in
section 3.10 of the By -Law that the two - thirds vote required is
two- thirds vote of the entire Council; and that the City Solicitor
be directed to prepare for Council's consideration that
amendment and, in addition the Solicitor be directed to bring to
Council's attention all provisions of the By -Law which establish a
two - thirds vote requirement and make any recommendation
necessary so as to clearly establish in each case of reference to a
two - thirds vote that it is either a two - thirds vote "of the entire
council" or "of the members present and not disqualified from
7/3/2012
voting ".
David Merrithew
City Solicitor
Incomplete
RESOLVED that the letter from Mary Ellen Carpenter dated June
20, 2012 Regarding Truck Routes be referred to the City
7/16/2012
Manager.
n/a
City Manager
Incomplete
RESOLVED that the Police Commission be requested to
investigate the implementation of a Citizen Online Crime
Reporting System and report back to council with a
7/23/2012
recommendation in six weeks.
Greg Norton
Police Commission
Incomplete
115
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that, as Council's representative on the Transit
Commission, Councillor Snook will work directly with other
Municipalities in New Brunswick to ensure that necessary and
appropriate steps are taken in order to successfully advocate tax
reforms for public transportation in New Brunswick as outlined in
Councillor Snook's submitted letter, dated July 12, 2012, entitled
Public Transportation Tax Reforms and Innovative Transportation
Saint John Transit
7/23/2012
Solutions Tax Relief and Reforms.
Donnie Snook
Commission
Incomplete
RESOLVED that as suggested in Councillor Snook's submitted
letter, dated July 12, 2012, entitled Public Transportation Tax
Reforms and Innovative Transportation Solutions Tax Relief and
Reforms, Common Council request that Enterprise Saint John
explore potential partnerships /funding for the implementation of
Enterprise Saint
7/23/2012
creative and innovative transportation options.
Donnie Snook
John
Incomplete
RESOLVED that the City Manager, or his designate, be directed to
review upcoming Council agendas and prepare briefing notes on
7/23/2012
those issues which are likely to attract media attention.
Shelley Rinehart
City Manager
Incomplete
RESOLVED that the City Manager and /or the Common Clerk be
directed to develop a briefing document for all groups or
organizations to which Council is asked to nominate or appoint
members. Those briefing booklets should, among other things,
clearly define the relationship between the group and Council,
any contractual or other documented agreements between the
group and Council and the nature of their appointment by
City Manager and
7/23/2012
lCouncil.
IShelley Rinehart
I Common Clerk
lIncomplete
i`[.
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the Nominating Committee be tasked with
developing a mechanism whereby (i) Council appointees provide
regular written updates on the activities of the organization to
which they have been appointed; (ii) Council appointees provide a
record of their attendance; (iii) Council appointees provide
Nominating
information should a time sensitive issue come up that is of
Committee and
7/23/2012
particular importance to Council or the City.
Shelley Rinehart
Common Clerk
Incomplete
RESOLVED that the letter from Councillor Merrithew entitled
Budget Process Study be tabled pending a report from the City
Common Clerk and
7/30/2012
Manager.
David Merrithew
City Manager
Incomplete
RESOLVED that Council instruct the City Manager and City
Solicitor to determine the process and mechanics required to join
the two boards (Transit and Parking) and to report back to
City Manager and
7/30/2012
Council.
David Merrithew
City Solicitor
Incomplete
RESOLVED that the City Manager be directed to provide a report
outlining the legal and financial relationship between the City and
the Trade & Convention Centre and a summary of needed work
7/30/2012
and related costs.
John MacKenzie
City Manager
Incomplete
RESOLVED that item 12.6 Synopsis and Comment Upon the
Regional Service Delivery Act be received for information; and
further, that the City Solicitor be authorized to distribute this
report to the Cities of New Brunswick Association and other
7/30/2012
municipalities.
n/a
City Solicitor
Incomplete
RESOLVED that item 11.5 Criminal Record Checks for appointees
Common Clerk and
8/13/2012
be referred to the Common Clerk and City Solicitor.
Susan Fullerton
City Solicitor
Incomplete
RESOLVED that the City Manager be directed to examine the
truck routes in Saint John and make recommendations to
8/13/2012
improve public safety.
Shelley Rinehart
City Manager
Incomplete
RESOLVED that the City Solicitor be directed to prepare a draft
fire prevention by -law, which is to include the cost of
8/13/2012
lenforcement and cost recovery fees.
n/a
City Solicitor
lincomplete
117
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that the submitted report entitled By -Law Respecting
Unsecured Refuse on Properties, be received for information; and
further, the City Solicitor be directed to report back with a draft
By -Law Respecting Unsecured Refuse on Properties, by the end of
8/13/2012
November 2012.
n/a
City Solicitor
Incomplete
RESOLVED that the City Manager be directed to devise a plan to
complete the outstanding resolutions of Council appearing on the
8/13/2012
Actionable Items /Record of Motions document.
Bill Farren
City Manager
Incomplete
RESOLVED that the report M &C 2012 -203: Adding Topsoil and
Grass Seed to Vacant lots after a Dangerous Building has been
Demolished by the City be received for information; and further,
the City Manager be directed to examine additional possible
8/13/2012
methods to supply topsoil to vacant lots.
John MacKenzie
City Manager
Incomplete
That the letter from Carleton Branch #002 regarding moving the
8/27/2012
cenotaph back to Tilley Park be referred to the City Manager.
n/a
City Manager
Incomplete
RESOLVED that Common Council direct the Common Clerk to
report back to Council regarding the creation of an electronic
solution whereby the Nominating Committee:
(1) Would have safe, secure and convenient access of applicant's
resumes and CV's.
(2) Could view a comprehensive list of the ABCs, their respective
8/27/2012
members and mandate
Greg Norton
Common Clerk
Incomplete
RESOLVED that item 11.3 Press Releases (Councillor Fullerton) be
8/27/2012
referred to the City Manager for a report and recommendation.
Susan Fullerton
City Manager
Incomplete
RESOLVED that all lawsuits presently underway by the City be
disclosed, in detail, to Mayor and all members of Common
Council immediately, and that this is done in each and every
City Solicitor and
8/27/2012
1 instance going forward.
ISusan Fullerton
I City Manager
lIncomplete
iIiiR]
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that all lawsuits currently being advanced against the
City, and all lawsuits against the City, of which the City is aware,
be disclosed, immediately, in detail, to the Mayor and all
members of Common Council, and that this is done in each and
City Solicitor and
8/27/2012
every similar instance going forward.
Susan Fullerton
City Manager
Incomplete
That the request to present to Council from the Saint John Board
9/10/2012
of Police Commissioners be referred to the Clerk to schedule.
n/a
Common Clerk
Incomplete
RESOLVED that the letter from Councillor Norton entitled Simms
Corner be referred to the City Manager to arrange a meeting
between City staff and Mr. Alan Benton, P. Eng.; and further, prior
to a presentation being scheduled with Common Council that a
report and recommendation be received from the City Manager
9/10/2012
on this item.
Greg Norton
City Manager
Incomplete
RESOLVED that Council direct the City Manager to report to
Council in closed session within the next 30 days with respect to
filling various staff vacancies, including that of the Deputy Fire
9/10/2012
IChief.
IShirley McAlary
I City Manager
lincomplete
119
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that as recommended by the City Manager in the
submitted report M &C 2012 -233: Construction of Mattro Street,
Bally Desmond Subdivision Phase 3 that Common Council agree
to reimburse A.J. Mallette and Sons (1985) Limited for those costs
associated with the cost of constructing the extension of Mattro
Street from the Mallette and Sons property line westward to
Jadvo Street consistent with the Saint John Subdivision Bylaw and
the City's General Specifications respecting the construction of
streets.
Further, it is recommended that the City Solicitor be directed to
prepare or revise the necessary City /Developer Subdivision
Agreement to ensure provision of the required work and facilities
9/10/2012
and the City reimbursement proposed.
n/a
City Solicitor
Incomplete
2. Direct staff to examine all remaining Truck Routes in the City of
Saint John in conjunction with the preparation of an updated
9/10/2012
Transportation Strategic Plan.
n/a
City Manager
Incomplete
RESOLVED that the letter from the Millidgeville -North End Lions
regarding the Charles Gorman Canteen be referred to the City
9/10/2012
Manager.
n/a
City Manager
Incomplete
RESOLVED that Council request that the City Solicitor report back
to Council regarding a previous Council resolution respecting
9/10/2012
vendors in public spaces.
n/a
City Solicitor
Incomplete
RESOLVED that the report from Morgan Lanigan regarding a
proposed traffic calming pilot program for Douglas Avenue be
9/24/2012
referred to the City Manager.
n/a
City Manager
Incomplete
RESOLVED that the City Manager arrange for senior staff to
complete a confidential 360 Review of members of Council the
results of which would only be shared with the individual who is
reviewed and the Mayor; and further, that Council complete a
9/24/2012
360 Review of the Mayor.
Mayor Mel Norton
City Manager
Incomplete
120
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that Council direct the City Solicitor to amend By -law
M -27 to include the mandatory use of an approved helmet and
9/24/2012
further that the amendment be referred to as Josh's Law.
Greg Norton
City Solicitor
Incomplete
RESOLVED that Council direct the City Manager to investigate the
9/24/2012
elimination of Chesley Drive and Douglas Avenue as truck routes.
John MacKenzie
City Manager
Incomplete
RESOLVED that the City Manager arrange a time to have all of
Council brought up to speed on the pension changes that were
put forward to the legislature for needed changes, otherwise
10/1/2012
known as S7b.
Bill Farren
City Manager
Incomplete
RESOLVED that the City Manager be directed to create a policy
whereby heavily traveled streets in The City are paved in the off
hours, and further, in cases where off hour paving is done that it
not exceed 10 percent of normal cost and if so it is brought back
10/1/2012
for Council to decide on the value of doing so.
Bill Farren
City Manager
Incomplete
RESOLVED that the City Manager be directed to bring a policy
forward for Council's approval respecting the use of City owned
10/1/2012
vehicles by the end of Oct 2012.
Bill Farren
City Manager
Completed
RESOLVED that the report entitled Planning Advisory Committee:
Skills Matrix be referred back to the Planning Advisory Committee
with the request that it submit a skills matrix to Common Council
Planning Advisory
10/1/2012
in order to help ensure diversity on the committee.
n/a
Committee
Incomplete
RESOLVED that the request from the Canadian Folk Music Awards
10/1/2012
2012 Saint John Committee be referred to the Clerk to schedule.
n/a
Common Clerk
Incomplete
That the Discover Saint John request to present be referred to the
10/9/2012
clerk for scheduling.
n/a
Common Clerk
Incomplete
RESOLVED that item 15.1 entitled Harbour Skating Club — Request
for Free Ice Time be referred through the City Manager to the
10/9/2012
Regional Mayor's Caucus.
n/a
City Manager
Incomplete
121
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that item s11.1 entitled Parking on Douglas Avenue
(Councillor MacKenzie) be referred to the City Manager to receive
10/9/2012
input from the Parking Commission and Municipal Operations.
John MacKenzie
City Manager
Incomplete
RESOLVED that item s11.2 Animal Control By -Law (Councillor
MacKenzie) be referred to the City Manager and City Solicitor to
draft appropriate language for a proposed by -law amendment,
and further that this be brought back to Council for approval
City Manager and
10/9/2012
within thirty days.
John MacKenzie
City Solicitor
Incomplete
RESOLVED that the City look into maintaining its vacant lots and
10/15/2012
that an acceptable standard of maintenance be established.
Donna Reardon
City Manager
Incomplete
RESOLVED that a revised policy with respect to requests by
organizations to present to Council wherein organizations would
provide a written submission to the Common Clerk's office to be
added to the agenda for Council's review and that Council will
make a decision as to the organizations that will appear before
Council and further that the presentations be grouped together;
and that Items 15.1 through 15.3 regarding the requests to
present by various organizations are subject to this policy, be
10/15/2012
adopted.
n/a
Common Clerk
Incomplete
11.1 RESOLVED that the City Manager be directed to advise
Council of the list of vacant lots and lands, including parking lots,
10/22/2012
that could be advertised for sale.
David Merrithew
City Manager
Incomplete
12.6 RESOLVED that as recommended by the City Manager in the
submitted report M &C2012 -272 City Market Head Tower —
Hydraulic Flushing of Sprinkler Lines:
4) The Common Council refers the recommendation for a two -
phased approach to the renovation of the City Market Head
City Manager 2013
10/22/2012
ITower to 2013 budget deliberations
I n/a
IBudget
lincomplete
122
Date Made
Resolution
Councillor
Staff
Status
14.2 RESOLVED that the Actionable Resolutions — Reflecting up to
City Manager, City
the October 15 Council Meeting be referred to the City Manager,
Solicitor, Common
10/22/2012
Solicitor and Common Clerk to update the list.
n/a
Clerk
Incomplete
5.1 That the letter from the Saint John Fire Fighters' Association
10/29/2012
regarding collective bargaining be referred to the City Manager.
n/a
City Manager
Incomplete
5.2 That the Fred Trail request to build within the street right of
City Manager and
10/29/2012
way be referred to the City Manager and the City Solicitor.
n/a
City Solicitor
Incomplete
11.1 RESOLVED that the City Manager be directed to provide a
report on the current status of Glen Falls flooding issues by
December 1, 2012, which is to include the current schedule for
10/29/2012
emptying the trenches, and the current status to maintain them.
Ray Strowbridge
City Manager
Incomplete
123
Date Made
Resolution
Councillor
Staff
Status
1. All agencies, boards and Commissions ( "ABCs ") appointed by
Council must give a written report outlining number of meetings,
attendance, activities and decision making on a bi- annual basis;
by the end of June and before mid - November unless otherwise
directed by Common Council. Some major ABC'S may wish to
report in person to Common Council on a more regular basis and
that will be determined on an individual basis at the wish of
Common Council
2. All appointments made by Council for all ABC'S will be for a
period of three years with the possibility of one re- appointment
term of three years which would allow an individual to serve a
total of six years. After an individual has served a total of six
years the individual must remain off that particular ABC for a
period of at least one year. This will become effective as of the
date of this report being approved by Common Council.
3. If Members of Common Council are nominated to serve on any
given ABC they will serve only their full term of Council period.
4. The Nominating Committee should be conscious of the fact of
appointing citizens to only one ABC, in order that more
individuals may have the opportunity to serve.
5. As a first step towards ensuring that our ABC'S are more
Common Clerk and
accountable to Common Council, each ABC should fully
Nominating
10/29/2012
understand their mandate and should understand what skill sets
Shirley McAlary
Committee
Incomplete
11.3 RESOLVED that the report entitled Funding for Transit in
2013 Budget (Councillor Snook) be referred to the 2013 budget
City Manager 2013
10/29/2012
Ideliberations.
I Donnie Snook
IBudget
lIncomplete
iPZ11!
Date Made
Resolution
Councillor
Staff
Status
RESOLVED that Council request a report from the Saint John
Transit Commission which outlines all of the revenue generated
outside of daily operations, or normal routes (ie chartered tours
for cruise ship passengers) and any new initiatives that Saint John
Saint John Transit
10/29/2012
Transit has taken since May 2012 to improve revenue generation.
John Mackenzie
Commission
Incomplete
11.4 RESOLVED that the report entitled Funding for Transit in
2013 Budget (Councillor Snook) be referred to the Aquatic Centre
Aquatic Centre
10/29/2012
Commission.
Donnie Snook
Commission
Incomplete
11.5 RESOLVED that the following resolution adopted by Council
on June 7, 2010: "RESOLVED that as recommended by the City
Manager in the submitted report M &C 2010 -195: Cedar Point
Estates Development Standards and Infrastructure Maintenance,
Common Council consider the issues and options outlined in said
report, and direct staff to develop a long term strategy, in
consultation with the neighbourhood and developers, for
appropriate future standards for these developments" be
prioritized by City Staff and that a follow up has occurred within
10/29/2012
14 days of today's date.
Susan Fullerton
City Manager
Incomplete
RESOLVED that the report entitled City Owned Vehicle Policy be
referred back to the City Manager to return with a
recommendation to update the policy, for example remove the
provision that permits vehicles to be taken home by staff, or
prohibit vehicles being taken outside the city boundaries unless it
10/29/2012
is for city related business.
Bill Farren
City Manager
Incomplete
15.1 RESOLVED that the report entitled Saint John Theatre
Company — Fundy Fringe Festival be referred to the 2013 budget
City Manager 2013
10/29/2012
deliberations.
n/a
Budget
Incomplete
15.2 RESOLVED that the report entitled Saint John Theatre
Company — Annual Operating Funding be referred to the 2013
City Manager 2013
10/29/2012
1 budget deliberations.
I n/a
IBudget
lIncomplete
125