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2012-08-13_Agenda Packet--Dossier de l'ordre du jour 3' ' ) � �� � - �t i.r,:..=„ � / ���- � �'" <.1`_�,1 1-'�' _( C . ., City of Saint John Common Council Meeting Monday,August 13,2012 Committee of the Whole 1. Call to Order Si vous avez besoin des services en franrais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council/Committee will malce a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.0 Approval of Minutes 1.1 Personal Matter 10.2(4)(b) 1.2 Employment Matter 10.2(4)(b) 1.3 Personnel Matter 10.2(4)(b) 1.5 Employinent Matter 10.2(4)(j) 1.6 Negotiation 10.2(4)(c) 1.7 Financial Matter 10.2(4)(c) 1.8 Financial Matter 10.2(4)(b,c) 19 Land Development 102(4)(b) Regular Meeting 1. Call to Order—Prayer 6:45 p.m. Council Chamber 2. Approval of Minutes 2.1 Minutes of June 25, 2012 2.2 Minutes of July 3, 2012 2.3 Minutes of July 16, 2012 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Proposed Public Hearing Date 317 City Line and 80 Kierstead Road (Recommendation in Report) 5.2 Early Adopter Software Agreement with Sungard Public Sector Inc. for Customer Service Software (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/Presentations 8.1 Uptown Saint John - Green Feet Presentation 9. Public Hearings 10. Consideration of By-laws 10.1(a) Third Reading Proposed Zoning By-Law Amendment 1450-1600 Sandy Point Rd 10.1(b) Section 39 Conditions 10.2 Third Reading Traffic By-Law Amendment Respecting Parking on King Street East 11. Submissions by Council Members 111 United Way Presentation (Mayor Norton) 11.2 Scheduling of Council Meetings (Deputy Mayor Rinehart) 11.3 Recommendation for Committee Review (Deputy Mayor Rinehart) 11.4 Boutique Liquor Store (Deputy Mayor Rinehart) 11.5 Criminal Record Checks for Appointees (Councillor Fullerton) 12. Business Matters-Municipal Officers 12.1 City Manager: Proposed Change to Market Place West Master Plan (Tabled on July 23, 2012) 12.2a) City Manager: Capacity of the Fire Department to Deal with Dilapidated and Derelict Building Under the Provisions of the Fire Prevention Act, M&C 2012-201 12.2b) City Solicitor: Vacant and Derelict Buildings and The Fire Prevention Act 12.3 City Solicitor: By-Law Respecting Unsecured Refuse on Properties 12.4 a) Saint John Taxicab By-law Amendment, M&C2012-202 12.4 b) City Solicitor: Proposed Amendment to the Taxicab By-Law (1 st and 2nd Reading Attached) 12.5 City Manager: Adding Topsoil and Grass Seed to Vacant Lots after a Dangerous Building has been Demolished by the City, MC2012-203 12.6 City Manager: The 2012 Heritage Grant Program 12.7 Commissioner of Finance: Capital Financing 12.8 City Manager: Strategic Framework -Public Engagment Strategy 12.9 City Manager: Strategic Framework- Citizen Survey 12.10 City Manager: Golden Mile Corridor Plan 12.11 Common Clerk: Job Descriptions for Senior Officers 13. Committee Reports 13.1 Discover Saint John - New Brunswick Tourism Industry Structure Review 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment 3/ u,'r<; ,,' / :�,:;� i ;'',�+ � :� C _.;. �. � _, The City of Saint John Seance du conseil communal Le lundi 13 aont 2012 Comite plenier l. Ouverture de la seance Si vous avez besoin de services en fran�ais lors d'une reunion du conseil communal, communiquez avec le bureau de la greffiere communale au 658-2862. Chacun des points suivants, en totalite ou en partie,peut faire 1'objet d'une discussion en prive en vertu des dispositions prevues a 1'article 10 de la Loi sur les inunicipalites. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique : 16 h 30 Salle de conference du 8e etage, hotel de ville 1.0 Approbation du proces-verbal 1.1 Question relative au personnel—alinea 10.2(4)b) 1.2 Question relative a 1'emploi—alinea 10.2(4)b) 1.3 Question relative au personnel—alinea 10.2(4)b) 1.5 Question relative a 1'emploi—alinea 10.2(4)j) 1.6 Negociations—alinea 10.2(4)c) 1.7 Question financiere—alinea 10.2(4)c) 1.8 Question financiere—alineas 10.2(4)b), c) 1.9 Amenagement des terres—alinea 10.2(4)b) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 18 h 45— Salle du conseil 2. Approbation du proces-verbal 2.1 Proces-verbal de la seance tenue le 25 juin 2012 2.2 Proces-verbal de la seance tenue le 3 juillet 2012 2.3 Proces-verbal de la seance tenue le 16 juillet 2012 3. Adoption de 1'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Date proposee pour les audiences publiques visant]e 317, chemin City Line et le 80, chemin Kierstead(recommandation figurant au rapport) 5.2 Entente relative a 1'adoption precoce du logiciel de service a la clientele avec Sungard Public Sector Inc. (recommandation figurant au rapport) 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 8.1 Uptown Saint John Inc. —Presentation relative aux promenades ecologiques 9. Audiences publiques 10. Etude des arretes municipaux 10.1 a) Troisieme lecture du projet de modification de 1'Arrete de zonage visant les 1450-1600, chemin Sandy Point l0.lb) Conditions imposees par 1'article 39 10.2 Troisieme lecture de la modification de 1'Arrete relatif au stationnement sur la rue King Est 11. Interventions des membres du conseil 11.1 Presentation de Centraide (maire Norton) 11.2 Etablissement du calendrier relatif aux reunions du conseil (mairesse suppleante Rinehart) 11.3 Recommandation d'examen par le comite (mairesse suppleante Rinehart) ll.4 Magasin-boutique de la Societe des alcools (mairesse suppleante Rinehart) 11.5 Verifications de casier judiciaire pour les candidats (conseillere Fullerton) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Directeur general : Modification proposee au plan d'amenagement de la place Market Ouest (point reporte lors de la seance du 23 juillet 2012) 12.2a) Directeur general : Capacite du Service d'incendie a gerer les batiments delabres et abandonnes en vertu des dispositions de la Loi sur la prevention des incendies, M/C 2012-201 12.2b) Avocat municipal : Batiments vacants et abandonnes et la Loi su�la prevention des incendies 12.3 Avocat municipal : Arrete propose concernant 1'entreposage de residus non securitaires sur les proprietes 12.4a) Modification de 1'Arrete de Saint John reglementant les taxis—M/C 2012- 202 12.4b) Avocat municipal : Projet de modification de 1'Arrete de Saint John reglementant les taxis (premiere et deuxieme lectures ci jointes) 12.5 Directeur general : Ajout de terre vegetale et de graines de graminees aux lots vacants apres que la Ville a procede a la demolition d'un batiment juge dangereux—M/C 2012-203 12.6 Directeur general : Programme de subventions au patrimoine de 2012 12.7 Commissaire aux finances : Financement des immobilisations 12.8 Directeur general : Cadre strategique— Strategie visant a faire participer le public 12.9 Directeur general : Cadre strategique— Sondage mene aupres des citoyens 12.10 Directeur general : Plan relatif au couloir du mile d'or 12.11 Greffiere communale : Descriptions de postes pour les agents de niveau superieur 13. Rapports deposes par les comites 13.1 Decouvrez Saint John—Revision de la structure de 1'industrie du tourisme au Nouveau-Brunswick 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 16. Levee de la seance 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 COMMON COUNCIL MEETING —THE CITY OF SAINT JOHN CITY HALL—JUNE 25, 2012 - 5:30 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew, Norton, Reardon and Strowbridge - and - P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; K. Forrest, Commissioner of Growth and Development Services; A. Poffenroth, Deputy Commissioner of Building and Inspecting Services; W. Edwards, Commissioner of Transportation and Environment Services; Eric Garland, District Fire Chief, and J. Taylor, Assistant Common Clerk. 1. Call To Order— Prayer Mayor Norton called the meeting to order and Deputy Mayor Rinehart offered the opening prayer. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the agenda of this meeting be approved. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that the following agenda items be tabled until July 3, 2012: 3.1 Letter from Uptown Saint John Regarding Council Appointment to Board of Directors 3.2 City Solicitor: Amendment to the Procedural By-Law Time for delivery of Meeting Agenda 3.3 City Solicitor: 501631 N.B. Ltd. — City Lands 3.4 City Manager: Peel Plaza Project Update 3.5 City Manager: 2012 Roadway Construction Projects 3.6 Saint John Police Force: 2012 Operating Budget April Financial Results 4. Disclosures of Conflict of Interest Councillor Reardon disclosed a conflict of interest with item 3.1. 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2012- 164:Appointment of Acting Commissioner of Growth and Development in the event of the absence of the Commissioner of Growth and Development, appointment to the position of Acting Commissioner of Growth and Development is hereby made of Amy Poffenroth with the Commissioner of Growth and Development to administer the arrangement. 5.2 That as recommended by the City Manager in the submitted report M&C 2012- 151: Demolition of a Fire-Damaged and Dangerous Building at 55-57 Victoria Street (PID #376269) Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, arrange for the demolition of the building at 55-57 Victoria Street (PID #376269), in accordance with the applicable City purchasing policies. 5 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. 8. Delegations/Presentations 8.1a) Growth and Development Services 8.1 b) Zoning By-Law Review Briefing 8.1c) Dangerous Buildings Briefing Referring to a submitted presentation, Mr. Forrest reviewed the Growth and Development services and he provided information on the zoning by-law review. Referring to a submitted report, Ms. Poffenroth provided a briefing on Saint John Unsightly Premises and Dangerous Buildings and Structures by-law and she outlined the work currently being done in that area. On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that items 8.1 a,b,c) Growth and Development Services be received for information. Question being taken, the motion was carried. 8.2 Intergovernmental Affairs Referring to a submitted presentation, P. Ouellette, Intergovernmental Affairs Coordinator, provided an overview of the Intergovernmental Affairs office and its roles and responsibilities. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that item 8.2 Intergovernmental Affairs Report be received for information. Question being taken, the motion was carried. 8.3a) Financial Overview Orientation 8.3b) General Capital Expenditures 8.3c) Water and Sewerage Capital Expenditures Referring to a submitted presentation and financial documents, Mr. Yeomans discussed the city's legislative requirements under the Municipalities Act; the general fund versus the Water and Sewerage Utility; debt and its relation to capital; pension funding; and municipal comparatives. On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that Council suspend section 12.4 of Council's procedural bylaw respecting speaking only twice on a motion. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 8.3 Financial Overview Orientation be received for information. Question being taken, the motion was carried. 16. Adjournment The Mayor declared the meeting adjourned at 9:30 p.m. 6 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 Mayor Common Clerk 7 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 25 JUIN 2012 A 17 H 30 Sont presents : Mel Norton, maire la mairesse suppleante Rinehart et les conseillers Farren, MacKenzie, Merrithew, Norton, Strowbridge et les conseilleres Fullerton, McAlary et Reardon - et - P. Woods, directeur general; J. Nugent, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; K. Forrest, commissaire aux services de developpement et de croissance; A. Poffenroth, commissaire adjoint aux services d'inspection et des batiments; W. Edwards, commissaire aux services de transport et d'environnement; ainsi que Eric Garland, chef du service d'incendie et J. Taylor, greffier communal adjoint. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Norton et la mairesse adjointe Rinehart recite la priere d'ouverture. 3. Adoption de I'ordre du jour Proposition de la conseillere McAlary Appuyee par la conseillere Reardon RESOLU que I'ordre du jour de la presente seance soit adopte. A I'issue du vote, la proposition est adoptee. Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere Reardon RESOLU que les points suivants figurant a I'ordre du jour soient reportes jusqu'au 3 juillet 2012 : 3.1 Lettre de Uptown Saint John au sujet de la nomination des membres du conseil au conseil d'administration 3.2 Avocat municipal : Modifications proposees a I'Arrete relativement a I'heure de distribution de I'ordre du jour des reunions 3.3 Avocat municipal : 501631 N.B. Ltd. —Terrains municipaux 3.4 Directeur general : Mise a jour concernant le projet de la place Peel 3.5 Directeur general : Projets de construction d'une route pour 2012 3.6 Service de police de Saint John — Budget de fonctionnement de 2012 — Bilan financier jusqu'au mois d'avril 4. Divulgations de conflits d'interets La conseillere Reardon declare etre en conflit d'interets avec le point 3.1. 5. Questions soumises a I'approbation du conseil 5.1 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-164 : Nomination du commissaire a la croissance et au developpement par interim, dans le cas ou le commissaire a la croissance et au developpement serait absent, Amy Poffenroth soit nommee au poste de commissaire a la croissance et au developpement par interim et que le commissaire a la croissance et au developpement definisse les modalites de la presente disposition. 5.2 RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-151 : Demolition d'un batiment endommage par un incendie et juge dangereux aux 55-57, rue Victoria (NID 376269), le conseil communal mandate, par les presentes, un ou plusieurs agents nommes et designes par le conseil relativement a I'application de I'Arrete concernant les batiments et structures inesthetiques ou dangereux dans The City of Saint John, en vue de demolir le batiment 8 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 situe aux 55-57, rue Victoria (NID 376269) conformement aux politiques en matiere d'approvisionnement applicables de The City of Saint John. Proposition de la conseillere McAlary Appuyee par la conseillere Reardon RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil soit adoptee. A I'issue du vote, la proposition est adoptee. 8. Delegations et presentations 8.1.a) Services de developpement et de croissance 8.1.b) Seance d'information sur I'examen des arretes de zonage 8.1.c) Seance d'information sur les batiments dangereux Faisant reference a une presentation anterieure, M. Forrest passe en revue les services de croissance et de developpement et fournit des renseignements sur I'examen de I'Arrete de zonage. Faisant reference a un rapport depose anterieurement, Mme Poffenroth fait le point sur I'Arrete concernant les batiments et structures inesthetiques ou dangereux dans The City of Saint John et souligne les efforts deployes dans ce domaine. Proposition de la conseillere McAlary Appuyee par la conseillere Reardon RESOLU que les points 8.1 a), 8.1 b) et 8.1 c), a savoir Services de developpement et de croissance, Seance d'information sur I'examen des arretes de zonage, et Seance d'information sur les batiments dangereux, soient acceptes a titre informatif. A I'issue du vote, la proposition est adoptee. 8.2 Affaires intergouvernementales Faisant reference a une presentation anterieure, P. Ouellette, coordonnateur des affaires intergouvernementales, fournit un aper�u du bureau des Affaires intergouvernementales, ainsi que des roles et des responsabilites de ce dernier. Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que le point 8.2 Affaires intergouvernementales soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 8.3a) Orientation sur les aper�us financiers 8.3b) Depenses generales en immobilisations 8.3c) Depenses en immobilisations pour les Services d'aqueduc et d'egouts Faisant reference a une presentation anterieure et aux documents financiers soumis, M. Yeomans discute des exigences que la municipalite doit respecter en vertu de la Loi sur les municipalites; du fonds d'administration par opposition au fonds du reseau d'aqueduc et d'egouts; de la dette et de sa relation avec les immobilisations; du financement du regime de retraite; et des donnees comparees sur la municipalite. Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere Reardon RESOLU que le conseil suspende I'article 12.4 de son arrete procedural relativement au fait que les membres ne peuvent intervenir que deux fois dans une proposition. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart 9 97- COMMON COUNCIL/CONSEIL COMMUNAL JUNE 25, 2012/LE 25 JUIN 2012 RESOLU que le point 8.3 Orientation sur les aper�us financiers soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 16. Levee de la seance Le maire declare que la seance est levee a 21 h 30. maire greffiere communale 10 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 COMMON COUNCIL MEETING —THE CITY OF SAINT JOHN CITY HALL—JULY 3, 2012 - 6:30 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew, Norton, Reardon, Snook and Strowbridge - and - W. Edwards, Commissioner of Transportation and Environment Services/Acting City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; M. Reade, Senior Planner; A. Poffenroth, Deputy Commissioner of Building and Inspection Services; R. Cooper, Acting Staff Sgt.; K. Clifford, Fire Chief; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. 1. Call To Order— Prayer Mayor Norton called the meeting to order and Reverend Ronald Curtis offered the opening prayer. 2. Approval of Minutes On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that the minutes of the meeting of Common Council, held on May 30, 2012, be approved. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the minutes of the meeting of Common Council, held on June 4, 2012, be approved. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the minutes of the meeting of Common Council, held on June 11, 2012, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that that the agenda of this meeting be approved with the addition of item 9.3c) Request to Withdraw rezoning application for 34-36 Westmorland Rd; and further that item 10.1) By-Law Number M-5 A Law to Amend A By-Law Respecting the Procedure of the Common Council of the City of Saint John replace item 10.1 Third Reading By-Law Respecting the Procedure of Common Council; and further that item 3.8 Demolition of a vacant, dilapidated and dangerous buildings at 137-139 Victoria Street, be replaced with item 3.8 Request for approval to pay invoice of 127-141 Charlotte Street/127 Princess Streefi and further that "recommendation: refer to the City Manager" be added to item 5.5 Chen Letter Regarding Stone Markers in Rockwood Park; and further that item 11.0 Regional Growth Strategy be moved forward on the agenda. 11.0 Regional Growth Strategy (Mayor Norton) On motion of Councillor Merrithew Seconded by Councillor Snook 11 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 RESOLVED that Saint John Common Council adopt and endorse the proposed framework for the Regional Growth Strategy as submitted. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that items 3.0 (a,b) City Manager: Customer Service—Proposed 20121mprovements and CRM be lifted from the table. Question being taken, the motion was carried. 3.0 a) City Manager: Customer Service — Proposed 2012 Improvements and CRM Software Early Adoption Agreement 3.0 b) Updated Customer Service Presentation July 3, 2012 Referring to a submitted presentation, S. Rackley-Roach, Corporate Planning Manager, outlined the 2012 customer service improvement plan. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that items 3.0 a) City Manager: Customer Service — Proposed 2012 Improvements and CRM Software Early Adoption Agreement; 3.0 b) Updated Customer Service Presentation July 3, 2012, be tabled until the next meeting of Council. Question being taken, the motion was carried. 9. Public Hearings 7:00 P.M. 9.1(a) Proposed Zoning By-Law Amendment 5-11 Hawthorne Ave. 9.1(b) Planning Advisory Committee Report recommending Rezoning be Denied The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A", the Zoning Map of The City of Saint John, by re-zoning a parcel of land with an area of approximately 1650 square metres, located at 5-11 Hawthorne Avenue, also identified as being PID Number 00027555, from "R-2" One and Two Family Residential to "RM-1" Three Storey Multiple Residential with no letters of support or objection being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its June 19th, 2012 meeting at which the Committee recommended that the proposed rezoning of a parcel of land located at 5-11 Hawthorne Avenue as described above be denied. The Mayor called for members of the public to speak against the re-zoning with no one presenting. The Mayor called for members of the public to speak in favor of the re-zoning with Matt Munro, speaking as a Trustee in the Bankruptcy for the subject property, indicating that he was opposed to the staff report and recommendation. Mr. Munro stated that the rezoning would assist in sale of the property and would result in an increased tax base for the city. On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that the by-law entitled, "A Law to Amend the Zoning By-Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by re-zoning a parcel of land with an area of approximately1650 square metres, located at 5-11 Hawthorne Avenue, also identified as being PID Number 00027555, from "R-2" One and Two Family Residential to "RM-1" Three Storey Multiple Residential be read a first time. Question being taken, the motion was defeated with the Mayor, the Deputy Mayor and Councillors Farren, Reardon, Snook, and Norton voting nay. 12 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 9.2(a) Proposed Zoning By-Law Amendment 1450-1600 Sandy Point Rd 9.2(b) Planning Advisory Committee Report recommending Rezoning be Tabled 9.2(c) Letter of Opposition The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A", the Zoning Map of The City of Saint John, by re-zoning a parcel of land with an area of approximately 8.9 hectares, located at 1450-1600 Sandy Point Road, also identified as being PID Number 55117071 and a portion of PID Numbers 00050823, 55153332, 55151609, 55145551 and 55145544, from "R-S2" One and Two Family Suburban Residential to "TH" Townhouse and "RM-2" High Rise Multiple Residential with a letter of opposition received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its June 19th, 2012 meeting at which the Committee recommended that the proposed rezoning of a parcel of land located at 1450-1600 Sandy Point Road, as described above, be tabled. The Mayor called for members of the public to speak against the re-zoning with Stephen Horgan of Kennebecasis Drive, Atsko Nose of Sandy Point Road, and David Keenan of Deerwood Place, appearing before Council and expressing the following concerns: detailed drainage plan needed due to potential storm water and drainage issues; proposed high density and multi-units do not fit in with neighbourhood; many serviced lots in near vicinity remain undeveloped; traffic study needed to examine increased traffic; slope stability study needed due to steep grades. The Mayor called for members of the public to speak in favor of the proposed re-zoning with Peter Kierstead, the applicanYs surveyor, and Dr. Darrell Gallant, the applicant, appearing before Council and providing information on the proposed development. Dr. Gallant advised that the development would include single-family homes, condos, and garden homes, noting that drainage and traffic issues would be addressed. Mr. Nugent stated that, under the terms of the Community Planning Act, Council is not obliged to give any readings to a proposed rezoning at the conclusion of a public hearing. He explained that the Act requires that, prior to making a decision, Council seek advice from the Planning Advisory Committee, advising that it would be appropriate to table the matter until such report is received. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the re-zoning request for a parcel of land located at 1450-1600 Sandy Point Road, having an area of approximately 8.9 hectares, also identified as being PID Number 55117071 and a portion of PID Numbers 00050823, 55153332, 55151609, 55145551 and 55145544, from "R-S2" One and Two Family Suburban Residential to "TH" Townhouse and "RM-2" High Rise Multiple Residential, be tabled pending a report and recommendation from the Planning and Advisory Committee. Question being taken, the motion was carried. 9.3(a) Proposed Zoning By-Law Amendment 34-36 Westmorland Rd 9.3(b) Planning Advisory Committee Report recommending Rezoning with Section 39 Conditions The Common Clerk advised that the applicant submitted a letter to Council earlier in the day requesting that the application to rezone 34-36 Westmorland Rd be withdrawn. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that Council accept the request to withdraw the rezoning application for a parcel of land with an area of approximately 630 square metres, located at 34-36 Westmorland Road, also identified as being PID Numbers 00322412 and 55152508, from "R-2" One and Two Family Residential to "B-1" Local Business. Question being taken, the motion was carried. 13 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 (Mayor Norton withdrew from the meeting citing a conflict of interest with item 9.4) 9.4(a) Proposed Section 39 Amendment 101 Kennedy St. 9.4(b) Planning Advisory Committee Report recommending Amendment of Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 Amendment amending the Section 39 conditions imposed on the June 10, 1992 rezoning of the property located at 101 Kennedy Street, also identified as PID Number 00377150, as amended on April 14, 2008, to permit a repair garage within the existing building, with no written objections received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning staff's report considered at its June 19th, 2012 meeting at which the Committee recommended the amendment of the existing Section 39 conditions. The Deputy Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Deputy Mayor called for members of the public to speak in favor of the proposed amendment with Barry Vincent, the property owner, indicating that he is in agreement with the staff report and recommendation. On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of the property located at 101 Kennedy Street, Saint John, NB, also identified as PID Number 00377150, be subject to the following amendments to the Section 39 conditions: a) The development be limited to a boat repair facility and a marina, or a repair garage within the existing building; b) The development shall not include any facilities for the consumption of alcoholic beverages; c) The applicant provide a detailed site plan to be approved by the Development Officer prior to any permit being issued; such site plan would include, among other details, the location and details of buffering, landscaping, fencing, parking, storm drainage and vehicular and pedestrian access; d) The site be developed in accordance with the site plan approved by the Development Officer in (c) within one year of approval of being given by the Development in coordination with the site work at 121 Kennedy Street; e) The applicant provide security prior to approval of the proposed Section 39 amendment, in an amount to be determined by the Development Officer, to ensure that the site is developed in accordance with the site plan approved in (c); f) The existing debris presently located on the site be removed within one year of approval in coordination with the site work at 121 Kennedy Street; g) No development occur or permits be issued by the City until all necessary approvals are received from the various Federal and Provincial jurisdictions dealing with the development of a marina. 2. That the approval from Common Council is subject to the precondition that the developer deliver the security as noted in condition 1(e). Question being taken, the motion was carried. 3.1 City Manager: Peel Plaza Update On motion of Councillor McAlary Seconded by Councillor Farren 14 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 RESOLVED that item 3.1 City Manager. Peel Plaza Project Update be lifted from the table. Question being taken, the motion was carried. Referring to a submitted report and presentation, Mr. Edwards provided an update on the Peel Plaza project. On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that the submitted report and presentation entitled Peel Plaza Update be received for information. Question being taken, the motion was carried. 3.2 City Solicitor: Amendment to the Procedural By-Law Time for delivery of Meeting Agenda On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that item 3.2 City Solicitor: Amendment to the Procedural 8y-Law Time for delivery of Meeting Agenda be lifted from the table. Question being taken, the motion was carried. The Deputy Mayor requested that the word "agenda" appearing in section 8.8 of the proposed by-law amendment be changed to "agenda packet". Responding to a question, the City Solicitor stated that changes to the wording of a proposed by-law amendment can be made prior to its third reading by title, noting that Council could refer the matter to him. Consideration was given to a submitted report from the City Solicitor entitled, "Amendment to the ProceduralByLaw— Time for Delivery of Meeting Agenda" On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," repealing and substituting Sections 8.6 to 8.11 regarding the time for delivery of the meeting agenda, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John." On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," repealing and substituting Sections 8.6 to 8.11 regarding the time for delivery of the meeting agenda, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John." 3.3 City Solicitor: 501631 N.B. Ltd. — City Lands On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that item 3.3 City Solicitor. 501631 N.B. Ltd. — City Lands be lifted from the table. 15 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the submitted report from the City Solicitor entitled 501631 N.B. Ltd. — City Lands, be received for information. Question being taken, the motion was carried. 3.4 Letter from Uptown Saint John On motion of Councillor McAlary Seconded by Councillor Reardon RESOLVED that item 3.4 Letter from Uptown Saint John be lifted from the table. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that the letter from Uptown Saint John regarding Council Appointment to Board of Directors be referred to the Nominating Committee. Question being taken, the motion was carried. 3.5 City Manager: 2012 Roadway Construction Projects On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 3.5 City Manager: 2012 Roadway Construction Projects be lifted from the table. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-147: 2012 Roadway Construction Projects that the report be received for information. Question being taken, the motion was carried. 3.6 Saint John Police Force: 2012 Operating Budget April Financial Results On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that item 3.6 Saint John Police Force: 2012 Operating Budget April Financial Results be lifted from the table. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that the 2012 Operating Budget April Financial Results be received for information. Question being taken, the motion was carried. 3.7 Letter from Stephen Byers regarding Permanent Dwelling at 1287 Red Head Rd with previously submitted reports to Council On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that item 3.7 Letter from Stephen Byers regarding Permanent Dwelling at 1287 Red Head Rd be lifted from the table. 16 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that item 12.7 City Solicitor: Proposed Permanent Dwelling on Undeveloped Section of Paisley Street/Civic Number 1287 Red Head Road be moved forward on the agenda. Question being taken, the motion was carried. 12.7 City Solicitor: Proposed Permanent Dwelling on Undeveloped Section of Paisley Street/Civic Number 1287 Red Head Road Referring to a submitted report, the City Solicitor reviewed his legal opinion regarding a June 18t", 2012 resolution of council to rescind a March 26, 2012 Council resolution respecting a proposed permanent dwelling on an undeveloped section of Paisley Street/ civic number 1287 Read Head Road. Mr. Nugent explained that a question arose at the June 18t", 2012 Council meeting whether the requirement of two thirds of Council to rescind a previously adopted resolution meant two thirds of the entire Council, or two thirds of those members present at the meeting. He expressed the opinion that the 7/3 vote by Council at its June 18, 2012 meeting succeeded in rescinding Council's March 26, 2012 resolution, noting that Council may now entertain a motion to permit the development in question. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that Council approve the placement of a permanent dwelling on an undeveloped section of Paisley Street/civic number 1287 Red Head Road on PID# 55009716 and 55009724. Responding to a question, Mr. Reid stated that the rezoning may require the City to maintaining the roadway in the future. Responding to a question, Mr. Edwards stated that the City is under no obligation to upgrade the road in the future. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Strowbridge RESOLVED that item 12.7 City Solicitor: Proposed Permanent Dwelling on Undeveloped Section of Paisley Street/Civic Number 1287 Red Head Road, be received for information. Question being taken, the motion was carried. 3.8 City Manager: Request for Approval to Pay Invoice for Demolition of 127- 141 Charlotte Street/127 Princess Street, MC2012-130 On motion of Councillor Farren Seconded by Councillor Reardon RESOLVED that item 3.8 City Manager: Request for Approval to Pay Invoice for Demolition of 127-141 Charlotte Street/127 Princess Street, MC2012-130 be lifted from the table. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-130 that Common Council approve the expenditure of$157,389.27 for the demolition of the property at 127, 131, 135, 137, 139 and 141 Charlotte Street and 127 Princess Street, which will be invoiced to the property owner. Question being taken, the motion was carried. 17 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 That the Sculpture Saint John request to present be referred to the Common Clerk to schedule. 5.2 That as recommended by the City Manager in the submitted report entitled Influenza Vaccines to Employees that the City of Saint John enter into a contract with the Victorian Order of Nurses for Canada — Eastern Region (VON) to administer influenza vaccines to its employees, and that the City Solicitor be directed to prepare all necessary documents and the Mayor and Common Clerk be authorized to sign all related documents. 5.3 That the letter from the Saint John Airport Inc. regarding nominees to the Board of Directors be referred to the Nominating Committee. 5.4 That the letter from the Saint John Arts Centre regarding funding be received for information. 5.5 That the Chen letter regarding stone markers in Rockwood Park be referred to the City Manager. 5.6 That the letter from the Leisure Services Advisory Board regarding lifeguards at the beaches be received for information. 5.7(a) That as recommended by the City Manager in the submitted report M&C 2012- 172: General Specifications - Policy Revisions (Divisions 2, 5 & 6), Common Council adopt the attached revisions to the current clauses of Division 2 (instructions to Tenderers and Tendering Procedures), Division 5 (Form of Agreement) and Division 6 (General Administration of Contract) of the City of Saint John General Specifications. 5.7(b) That the report entitled M&C 2012-174: 2012 General Specifications Revisions, be received for information. 5.8 That the report entitled M&C 2012-177: Contract 2010- 21: Watermain Cleaning & Lining, Phase 7— Update, be received for information. 5.9 That as recommended by the City Manager in the submitted report M&C 2012- 173: ContractorAccess on City of Saint John Land that Council: 1. Give permission to a contractor or contractors to undertake improvements to Rainbow Park subject to direction from City staff. 2. Direct staff to prepare for Council's consideration a policy that would set out suitable guidelines and criteria to allow staff to `fast track' certain projects without seeking exp�icit Council approval. 5.10 Refer to item 14.1. 5.11 That as recommended by the City Manager in the submitted report M&C 2012- 169: Proposed Public Hearing Date 14 McLaughlin Crescent, Common Council schedule the public hearing for the Section 39 amendment application of Kendra Jones (14 McLaughlin Crescent)for Monday, July 30, 2012 at 7:00 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.12 That as recommended by the City Manager in the submitted report M&C 2012- 166:Appointments of By-law Enforcement Officers for a By-law Respecting Water and Sewerage and the A By-law respecfing Excavation of Streets in The City of Saint John, Council adopt the following resolution: WHEREAS, the Common Council of The City of Saint John has enacted certain by-laws pursuant to the authority of the Municipalities Act, R.S.N.B. 1973, c. M-22, and amendments thereto (the "Municipalities Act"), including A By-law Respecting Water and Sewerage, By-law Number M-16, and amendments thereto (the "Bylaw respecting Water 18 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 and Sewerage"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the By-law respecting Water and Sewerage; AND WHEREAS, subsection 14(1) of the Police Act, S.N.B. 1977, c. P-9.2, and amendments thereto (the "Police Act"), provides that a council may appoint persons as By-law Enforcement Officers for a municipality; AND WHEREAS, section 101 of the Municipalities Act, provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that each of Kendall Mason and Holly Young, is hereby appointed as a By-law Enforcement Officer with respect to the enforcement of the By-law respecting Water and Sewerage, effective immediately, and these appointments shall continue until they cease to be employees of the City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that each of Kendall Mason and Holly Young, is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the By-law respecting Water and Sewerage, effective immediately, and these designations and authorizations shall continue until they cease to be employees of the City of Saint John or until it is rescinded by Common Council, whichever comes first. WHEREAS, the Common Council of The City of Saint John has enacted certain by-laws pursuant to the authority of the Municipalities Act, including A By-law respecting Excavation of Streets in The City of Saint John, By-law Number M-18, and amendments thereto (the "Saint John Excavation By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the Saint John Excavation By- law; AND WHEREAS, paragraph 14(1) of the Police Act, provides that a council may appoint persons as By-law Enforcement Officers for a municipality; AND WHEREAS, section 101 of the Municipalities Act, provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that each of R. Kevin Rice and Holly Young, is hereby appointed as a By-law Enforcement Officer with respect to the enforcement of the Saint John Excavation By-law, effective immediately, and these appointments shall continue until they cease to be employees of the City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that each of R. Kevin Rice and Holly Young, is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Excavation By-law, effective immediately, and these designations and authorizations shall continue until they cease to be employees of the City of Saint John or until it is rescinded by Common Council, whichever comes first. 5.13 That the report M&C 2012-176: Commuter Cup Awards, be received for information. 5.14 That as recommended in the submitted report entitled Special Event Request- Five Hole for Food- Smythe Street Parking lot- PID #40147 that: 1. The City enter into a License Agreement in the form as attached to the letter from the Parking Commission to the City Manager dated June 25, 2012 (the "License Agreement) to grant permission to Five Hole for Food to use a portion of PID 40147 to hold a special event on July 7, 2012 upon the terms and conditions stipulated in the License Agreement. 2. The Mayor and Clerk be authorized to execute the License Agreement. 5.15 Refer to item 14.2. 19 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 5.16 That as recommended by the City Manager in the submitted report M&C 2012- 168:Appointment of Acting Commissioner of Transportation and Environment Services, in the event of the absence of Commissioner Wm. Edwards, appointment to the position of Acting Commissioner of Transportation and Environment Services be hereby given to Kevin Rice, Brian Keenan and Michael Hugenholtz, in accordance with their respective availability and the matters anticipated to require attention in the Commissioner's absence, with the Commissioner to administer the arrangement. 5.17 That the letter from Saint John &Western Crime Stoppers regarding funding be referred to budget deliberations. 5.18 That the letter from the SPCA regarding "Jail and Bail" be received for information. On motion of Councillor McAlary Seconded by Councillor Snook RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of items 5.10 Return of a Planning Application Fee: Municipal Plan Amendment and Rezoning— 1000 Latimore Lake Road, and 5.15 Laserfiche RIO Software Upgrade - Saint John Information Management, which have been identified for debate, be adopted. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations/Presentations 10. Consideration of By-laws 10.1 Third Reading By-Law Respecting the Procedure of Common Council On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," be amended by repealing and replacing Sections 16.4, 16.5, 16.6, 16.7, and 16.12, be read. Question being taken, the motion was carried. The by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," was read in its entirety. On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," be amended by repealing and replacing Sections 16.4, 16.5, 16.6, 16.7, and 16.12, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by-law entitled, "A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John." 10.2(a)3 Glenburn Court Proposed Rezoning 10.2(b)Third Reading Proposed Zoning By-Law Amendment 3 Glenburn Court 10.2(c)Section 39 Conditions On motion of Councillor MacKenzie Seconded by Councillor McAlary RESOLVED that third reading of the proposed by- law amendment for 3 Glenburn Court regarding the re-zoning a parcel of land located at 20 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 3 Glenburn Court having an area of approximately 510 square metres, also identified as PID Number 00020925, from "RM-1" Three Storey Multiple Residential to "IL-1" Neighbourhood Institutional, be denied. Question being taken, the motion was carried. 11. Submissions by Council Members 11.1 Adding Topsoil and Grass Seed to Vacant Lots (Councillor MacKenzie) On motion of Councillor MacKenzie Seconded by Councillor Farren RESOLVED that letter from Councillor MacKenzie entitled Adding Topsoil and Grass Seed to Vacant Lots be referred the City Manager for a report and recommendation. Question being taken, the motion was carried. 11.2 Formation of the Energy and Trade Development Committee of Common Council (Councillor Farren) On motion of Councillor McAlary Seconded by Councillor Fullerton RESOLVED that the letter from Councillor Farren entitled Formation of the Energy and Trade Development Committee of Common Council, be referred to the City Manager to seek input on the matter from representatives of the Irving Oil Refinery. Question being taken, the motion was carried with Councillor Farren voting nay. 11.3 Amendment to Procedural By-Law Respecting Two-Thirds Vote (Councillor Merrithew) On motion of Councillor Merrithew Seconded by Councillor Farren RESOLVED that the City Solicitor be directed to prepare a Procedural By-Law amendment so as to make it expressly clear in section 3.10 of the By-Law that the two-thirds vote required is two-thirds vote of the entire Council; and that the City Solicitor be directed to prepare for Council's consideration that amendment and, in addition the Solicitor be directed to bring to Council's attention all provisions of the By-Law which establish a two-thirds vote requirement and make any recommendation necessary so as to clearly establish in each case of reference to a two- thirds vote that it is either a two-thirds vote "of the entire council" or"of the members present and not disqualified from voting". Question being taken, the motion was carried with Councillors MacKenzie, Reardon and Snook voting nay. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By-law. Question being taken, the motion was carried. 12. Business Matters - Municipal Officers (Councillor Farren withdrew from the meeting) 12.2 City Manager: Riverview Drive - Sanitary Lift Station 28, Force Main and Sewer, Contract 2011-30 On motion of Councillor McAlary Seconded by Councillor MacKenzie RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-170: Riverview Drive - Sanitary Lift Station 28, Force Main and Sewer, Contract 2011-30 that Contract No. 2011- 30: Riverview Drive - Sanitary Lift Station 28, Force Main and Sewer be awarded to the low Tenderer, 21 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Terraex Inc., at the tendered price of$1,560,821.54 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. (Councillor Farren re-entered the meeting) 12.3a) City Manager: King Street East On-Street Parking 12.3b) Parking Commission: King Street East Request to Change Alternate-Side Parking Regulations Referring to a submitted report, T. O'Reilly, Manager of Pedestrian and Traffic Services, reviewed the staff recommendation with Council. On motion of Councillor Merrithew Seconded by Councillor Farren RESOLVED that Council request a verbal update from the Saint John Parking Commission at this meeting. Question being taken, the motion was carried. Referring to a submitted report, R. Smith, Parking Commission Manager, reviewed the recommendation of the Parking Commission. On motion of Councillor McAlary Seconded by Councillor Snook RESOLVED that Common Council proceed with Option 1 as detailed in the report from the City Manager entitled King Street East On- Street Parking, M&C 2012-171. Question being taken, the motion was carried. 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 14.2 Laserfiche RIO Software Upgrade - Saint John Information Management On motion of Councillor Reardon Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the Common Clerk and City Manager in the submitted report M&C 2012-165: Laserfiche RIO Software Upgrade - Saint John Information Management (SJIM) Project Phase 3, notwithstanding the City's Procurement Policy for engagement of professional services, RICOH be engaged as a sole source provider at a cost not to exceed $90,000 for upgrading the City's present Laserfiche system to Laserfiche RIO, and that the Mayor and Common Clerk be authorized to execute the necessary documents. Question being taken, the motion was carried with Councillor Fullerton voting nay. 15. General Correspondence 16. Adjournment The Mayor declared the meeting adjourned at 10:30 p.m. Items forwarded to next Council Agenda: 12.1 a) Common Clerk: Committee System of Governance 12.1 b) Presentation 12.1 c) Committee Sample Schedule 12.1d) Portion of 2011-11-28 Council Minutes Respecting Committee System 12.4 Safe, Clean Drinking Water Program — Progress Update 12.5 City Manager: Mispec Park Update 12.6 City Solicitor: "Reconsideration" of a Rezoning —24-26 Highmount Court 22 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 13.1 Saint John Transit Commission: Use of Handi-Buses 13.2 Planning Advisory Committee: Simpco Development Ltd. Subdivision 1032 Hillcrest Road 13.4 Planning Advisory Committee: King George Court Subdivision 25 Bentley Street 13.5 Planning Advisory Committee: Proposed Subdivision and Variance 54 Loch Lomond Road 14.1 Return of a Planning Application Fee: Municipal Plan Amendment and Rezoning — 1000 Latimore Lake Road. 15.1 Carpenter Letter Re: Truck Routes Mayor Common Clerk 23 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 SEANCE DU CONSEIL COMMUNAL— HOTEL DE VILLE DE THE CITY OF SAINT JOHN — LE 3 JUILLET 2012 — 18 h 30 Sont presents : Mel Norton, maire la mairesse suppleante Rinehart et les conseillers Farren, MacKenzie, Merrithew, Norton, Snook, Strowbridge et les conseilleres Fullerton, McAlary et Reardon - et - W. Edwards, commissaire aux services de transport et d'environnement/directeur general par interim; J. Nugent, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; M. Reade, urbaniste principal; A. Poffenroth, commissaire adjoint aux services d'inspection et des batiments; R. Cooper, sergent d'etat-major par interim; K. Clifford, chef du service d'incendie; E. Gormley, greffiere communale, et J. Taylor, greffier communal adjoint. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Norton et le reverend Ronald Curtis recite la priere d'ouverture. 2. Approbation du proces-verbal Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU que le proces-verbal de la seance du conseil communal tenue le 30 mai 2012 soit approuve. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le proces-verbal de la seance du conseil communal tenue le 4 juin 2012 soit approuve. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le proces-verbal de la seance du conseil communal tenue le 11 juin 2012 soit approuve. A I'issue du vote, la proposition est adoptee. 3. Adoption de I'ordre du jour Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que I'ordre du jour de la presente seance soit approuve, moyennant I'ajout du point 9.3c) relatif a la demande de retrait de la demande de rezonage visant les 34-36, chemin Westmorland; et que le point 10.1) Arrete no M-5 modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John remplace le point 10.1 Troisieme lecture de 1'Arrete concernant le reglement interieur du conseil communal; et que le point 3.8 Destruction de batiments vacants, delabres ef dangereux situes aux 137-139, rue Victoriat, soit remplace par le point 3.8 Demande d'approbation du paiement de la facture des 127- 141, rue Charlotte et du 127, rue Princess; et que « recommandation : transmettre au directeur general » soit ajoute au point 5.5 Lettre de Chen au sujet des bornes en pierre du parc Rockwood; et que le point 11.0 Strategie de croissance regionale soit avance dans I'ordre du jour. 24 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 11.0 Strategie de croissance regionale (maire Norton) Proposition du conseiller Merrithew Appuyee par le conseiller Snook RESOLU que le conseil communal de Saint John adopte et appuie le cadre propose pour la Strategie de croissance regionale tel qu'il est presente. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que les points 3.Oa,b) Directeur general: Service a la clientele —Ameliorations proposees pour 2012 et entente relative a 1'adoption precoce du logiciel de la GRC soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. 3.Oa) Directeur general : Service a la clientele—Ameliorations proposees pour 2012 et entente relative a I'adoption precoce du logiciel de la GRC 3.Ob) Presentation mise a jour du Service a la clientele— le 3 juillet 2012 Faisant reference a une presentation anterieure, S. Rackley-Roach, directrice de la planification strategique, decrit le plan d'ameliorations du service a la clientele pour 2012. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que les points 3.Oa) Directeur general : Service a la clientele —Ameliorations proposees pour 2012 et entente relative a I'adoption precoce du logiciel de la GRC et 3.Ob) Presentation mise a jour du Service a la clientele— le 3 juillet 2012 soient reportes a la prochaine reunion du conseil. A I'issue du vote, la proposition est adoptee. 9. Audiences publiques a 19 h 9.1a) Projet de modification de I'Arrete de zonage visant les 5-11, avenue Hawthorne 9.1 b) Rapport du Comite consultatif d'urbanisme recommandant le rejet de la demande de rezonage La greffiere communale indique que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 1 650 metres carres situee aux 5-11, avenue Hawthorne et portant le NID 00027555, afin de faire passer la classification s'y rapportant de zone residentielle — habitations unifamiliales et bifamiliales « R-2 » a zone d'edifices a logements multiples de trois etages « RM-1 », et qu'aucune lettre d'appui ou d'objection n'a ete re�ue a cet egard. Examen d'un rapport du Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel d'urbanisme, etudie lors de la seance du 19 juin 2012, a laquelle le Comite a recommande le rejet du rezonage propose visant la parcelle de terrain situee aux 5-11, avenue Hawthorne, telle qu'elle est decrite ci-dessus. Le maire invite le public a se prononcer contre le rezonage, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant au rezonage. Matt Munro, prenant la parole a titre de syndic de la faillite pour la propriete en question, indique qu'il s'oppose au rapport et a la recommandation du personnel. M. Munro declare que le rezonage aiderait a la vente de la propriete et que cela entrainerait une augmentation de I'assiette fiscale de la Ville. Proposition de la conseillere McAlary Appuyee par le conseiller MacKenzie 25 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant a I'annexe « A », plan de zonage de The City of Saint John, le zonage d'une parcelle de terrain situee aux 5-11, avenue Hawthorne, d'une superFicie d'environ 1 650 metres carres et portant le NID 00027555, pour faire passer la classification s'y rapportant de zone residentielle — habitations unifamiliales et bifamiliales « R-2 » a zone d'edifices a logements multiples de trois etages « RM-1 », fasse I'objet d'une premiere lecture. A I'issue du vote, la proposition est rejetee. Le maire, la mairesse suppleante et les conseillers Farren, Snook, Norton et la conseillere Reardon votent contre la proposition. 9.2a) Projet de modification de I'Arrete de zonage visant les 1450-1600, chemin Sandy Point 9.2b) Rapport du Comite consultatif d'urbanisme recommandant le report de la demande de rezonage 9.2c) Lettre d'opposition La greffiere communale indique que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 8,9 hectares situee aux 1450-1600, chemin Sandy Point et portant le NID 55117071 et inscrite en partie sous les NID 00050823, 55153332, 55151609, 55145551 et 55145544, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS-2 » a zone de maisons en rangee « TH » et a zone d'immeubles- tours a logements multiples « RM-2 », et qu'une lettre d'opposition a ete re�ue a cet egard. Examen d'un rapport du Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel d'urbanisme, etudie lors de la seance du 19 juin 2012, a laquelle le Comite a recommande le report du rezonage propose visant la parcelle de terrain situee aux 1450-1600, chemin Sandy Point, telle qu'elle est decrite ci-dessus. Le maire invite le public a se prononcer contre le rezonage. Stephen Horgan de la promenade Kennebecasis, Atsko Nose du chemin Sandy Point et David Keenan de la place Deerwood, se presentent devant le conseil et expriment les preoccupations suivantes : plan de drainage detaille necessaire en raison de problemes potentiels lies au drainage des eaux pluviales; la haute densite et les logements multiples proposes ne cadrent pas avec le voisinage; de nombreux lots viabilises a proximite ne sont toujours pas amenages; etude de circulation necessaire pour examiner I'augmentation de la circulation; analyse de la stabilite de la pente necessaire en raison du relief abrupt. Le maire invite le public a se prononcer en faveur du rezonage. Peter Kierstead, I'arpenteur du requerant, et le docteur Darrell Gallant, le requerant, se presentent devant le conseil et fournissent des renseignements sur le projet d'amenagement. Le docteur Gallant fait valoir que I'amenagement comprendrait des habitations unifamiliales, des condominiums et des maisons a patio, notant que les questions liees a la circulation et au drainage seraient abordees. M. Nugent declare qu'en vertu de la Loi sur 1'urbanisme, le conseil n'est pas oblige de faire la lecture d'un projet de rezonage une fois qu'une audience publique est terminee. II explique que la Loi exige que le conseil demande I'avis du Comite consultatif d'urbanisme avant de prendre une decision, disant qu'il serait approprie de reporter la question jusqu'au moment oia il re�oit un tel rapport. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que la demande de rezonage d'une parcelle de terrain d'une superFicie d'environ 8,9 hectares situee aux 1450-1600, chemin Sandy Point et portant le NID 55117071 et inscrite en partie sous les NID 00050823, 55153332, 55151609, 55145551 et 55145544, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « RS-2 » a zone de maisons en rangee « TH » et a zone d'immeubles- tours a logements multiples « RM-2 » soit reporte, dans I'attente d'un rapport et d'une recommandation du Comite consultatif d'urbanisme. A I'issue du vote, la proposition est adoptee. 26 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 9.3a) Projet de modification de I'Arrete de zonage visant les 34-36, chemin Westmorland 9.3b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 La greffiere communale indique que le requerant a fait parvenir une lettre au conseil plus tot dans la journee dans laquelle il demande le retrait de la demande de rezonage visant la propriete situee aux 34-36, chemin Westmorland. Proposition de la conseillere McAlary Appuyee par le conseiller Strowbridge RESOLU que le conseil accepte la demande de retrait de la demande de rezonage d'une parcelle de terrain d'une superficie d'environ 630 metres carres, situee aux 34-36, chemin Westmorland, et portant les NID 00322412 et 55152508, pour la faire passer de zone residentielle — habitations unifamiliales et bifamiliales « R-2 » a zone commerciale locale « B-1 ». ,4 I'issue du vote, la proposition est adoptee. (Le maire Norton quitte la reunion, invoquant un conflit d'interets relativement au point 9.4) 9.4a) Modification proposee aux conditions imposees en vertu de I'article 39 relativement au 101, rue Kennedy 9.4b) Rapport du Comite consultatif d'urbanisme recommandant la modification des conditions imposees par I'article 39 La greffiere communale indique que les avis requis ont ete publies en ce qui a trait a la proposition de modification de I'article 39, visant a modifier les conditions imposees le 10 juin 1992, et modifiees par la suite le 14 avril 2008, relativement au rezonage de la propriete situee au 101, rue Kennedy, inscrite sous le NID 00377150, afin de permettre I'exploitation d'un atelier de reparation dans le batiment existant, et qu'aucune opposition par ecrit n'a ete re�ue. Un examen a egalement ete effectue concernant un rapport presente par le Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel d'urbanisme, qui a fait I'objet d'un examen lors de la seance du 19 juin 2012 au cours de laquelle le Comite a choisi de recommander la modification des conditions en vigueur a I'heure actuelle en vertu de I'article 39. La mairesse suppleante invite le public a se prononcer contre la modification proposee, mais personne ne prend la parole. La mairesse suppleante invite les membres du public a exprimer leur appui quant au rezonage. Le proprietaire, Barry Vincent, indique qu'il est d'accord avec le rapport et la recommandation du personnel. Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU qu'en vertu des dispositions prevues a I'article 39 de la Loi sur 1'urbanisme, I'amenagement propose de la propriete situee au 101, rue Kennedy, a Saint John, au Nouveau-Brunswick, et inscrite sous le NID 00377150, soit assujetti aux modifications suivantes des conditions imposees par I'article 39 : a) I'amenagement doit se limiter a une installation de reparation de bateaux et a une marina ou a un atelier de reparation dans le batiment existant; b) I'amenagement ne doit comporter aucune installation aux fins de consommation de boissons alcoolisees; c) le requerant doit fournir un plan de situation detaille devant etre approuve par I'agent d'amenagement avant qu'un permis soit emis; un tel plan de situation doit inclure, entre autres, I'emplacement et des precisions concernant les zones 27 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 tampons, I'amenagement paysager, les clotures, le stationnement, I'ecoulement des eaux pluviales, I'acces a I'emplacement au moyen de vehicules et I'acces pietonnier; d) I'emplacement doit etre amenage conformement au plan de situation approuve par I'agent d'amenagement au point c) au plus tard un an apres I'approbation donnee par ce dernier en coordination avec les travaux sur les lieux au 121, rue Kennedy; e) le requerant doit fournir une garantie avant I'approbation de la modification proposee aux conditions imposees en vertu de I'article 39, dont le montant sera determine par I'agent d'amenagement pour veiller a ce que I'emplacement soit amenage conformement au plan de situation approuve au point c); f) les debris existants actuellement situes a I'emplacement doivent etre retires dans I'annee qui suivra I'approbation en coordination avec les travaux sur les lieux au 121, rue Kennedy; g) aucun amenagement ne devra avoir lieu ou aucun permis ne sera delivre par la Ville jusqu'a ce que toutes les autorisations necessaires aient ete re�ues de la part des diverses administrations federales et provinciales s'occupant de I'amenagement d'une marina. 2. Que I'approbation du conseil communal soit assujettie a la condition prealable que le promoteur fournisse la garantie comme I'indique la condition 1e). A I'issue du vote, la proposition est adoptee. 3.1 Directeur general : Mise a jour concernant la place Peel Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le point 3.1 Directeurgeneral: Mise a jour concernant la place Peel soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Faisant reference a un rapport soumis et a une presentation, M. Edwards met le conseil a jour sur le projet de la place Peel. Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU que le rapport soumis et la presentation intitulee Mise a jour de la place Peel soient re�us a titre informatif. A I'issue du vote, la proposition est adoptee. 3.2 Avocat municipal : Modifications proposees a I'Arrete relativement a I'heure de distribution de I'ordre du jour des reunions Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le point 3.2 Avocat municipal: Modifications proposees a 1'Arrete relativement a I'heure de distribution de I'ordre du jour des reunions soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. La mairesse suppleante demande que les mots « ordre du jour » figurant a I'article 8.8 du projet de modification d'arrete soient changes pour « trousse de I'ordre du jour ». En reponse a une question, I'avocat municipal declare que les modifications du libelle d'un projet de modification d'arrete peuvent etre effectuees avant sa troisieme lecture par titre, faisant observer que le conseil peut lui soumettre la question. On examine un rapport presente par I'avocat principal intitule Modifications proposees a 1'Arrete relativement a 1'heure de distribution de 1'ordre du jour des reunions. 28 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John », abrogeant et rempla�ant les articles 8.6 a 8.11 relativement a I'heure de distribution de I'ordre du jour des reunions, fasse I'objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John ». Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John », abrogeant et rempla�ant les articles 8.6 a 8.11 relativement a I'heure de distribution de I'ordre du jour des reunions, fasse I'objet d'une deuxieme lecture. A I'issue du vote, la proposition est adoptee. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John ». 3.3 Avocat municipal : 501631 N.B. Ltd. —Terrains municipaux Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le point 3.3 Avocat municipal: 501631 N.B. Ltd. — Terrains municipaux soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que le rapport soumis par I'avocat municipal intitule 501631 N.B. Ltd. —Terrains municipaux soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 3.4 Lettre d'Uptown Saint John Proposition de la conseillere McAlary Appuyee par la conseillere Reardon RESOLU que le point 3.4 Lettre d'Uptown Saint John soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren RESOLU que la lettre d'Uptown Saint John au sujet de la nomination des membres du conseil au conseil d'administration soit transmise au Comite des candidatures. A I'issue du vote, la proposition est adoptee. 3.5 Directeur general : Projets de construction d'une route pour 2012 Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que le point 3.5 Directeur general : Projets de construction d'une route pour 2012 soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. 29 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Proposition de la conseillere McAlary Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general, le rapport soumis intitule M/C 2012-147: Projets de construction d'une route pour 2012 soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 3.6 Service de police de Saint John : Budget de fonctionnement de 2012— Bilan financier jusqu'au mois d'avril Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary RESOLU que le point 3.6 Service de police de Saint John : Budget de fonctionnement de 2012— Bilan financier jusqu'au mois d'avril soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Proposition de la mairesse suppleante Rinehart Appuyee par le conseiller Farren RESOLU que le Budget de fonctionnement de 2012 — Bilan financier jusqu'au mois d'avril soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 3.7 Lettre de Stephen Byers au sujet de I'habitation permanente au 1287, chemin Red Head, accompagnee du rapport precedemment soumis au conseil Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary RESOLU que le point 3.7 Lettre de Stephen Byers au sujet de I'habitation permanente au 1287, chemin Red Head soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary RESOLU que le point 12.7 Avocat municipal: Projet relatif a la construction d'une habitation permanente sur une parcelle de terrain non amenagee de la rue Paisley, a savoir au 1287, chemin Red Head soit avance dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. 12.7 Avocat municipal : Projet relatif a la construction d'une habitation permanente sur une parcelle de terrain non amenagee de la rue Paisley, a savoir au 1287, chemin Red Head Faisant reference a un rapport depose anterieurement, I'avocat municipal examine son avis juridique concernant une resolution du conseil en date du 18 juin 2012 visant a annuler une resolution du conseil en date du 26 mars 2012 concernant un projet relatif a la construction d'une habitation permanente sur une parcelle de terrain non amenagee de la rue Paisley, a savoir au 1287, chemin Red Head. M. Nugent explique qu'une question a ete soulevee a la seance du conseil du 18 juin 2012 de savoir si I'exigence des deux tiers des votes du conseil pour annuler une resolution adoptee anterieurement signifie les deux tiers du conseil plenier ou les deux tiers des membres presents a la reunion. II est d'avis que le vote de 7 a 3 du conseil a sa reunion du 18 juin 2012 est suffisant pour annuler la resolution adoptee par le conseil le 26 mars 2012, faisant remarquer que le conseil peut maintenant accueillir une proposition pour permettre I'amenagement en question. Proposition de la conseillere McAlary Appuyee par le conseiller Strowbridge 30 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 RESOLU que le conseil approuve I'installation d'une habitation permanente sur une parcelle de terrain non amenagee de la rue Paisley, a savoir au 1287, chemin Red Head, portant les NID 55009716 et 55009724. En reponse a une question, M. Reid declare que le rezonage peut exiger que la Ville assure I'entretien de la route a I'avenir. En reponse a une question, M. Edwards declare que la Ville n'a aucune obligation relative a la refection de la route a I'avenir. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Strowbridge RESOLU que le point 12.7 Avocat municipal : Projet relatif a la construction d'une habitation permanente sur une parcelle de terrain non amenagee de la rue Paisley, a savoir au 1287, chemin Red Head soit re�u a titre informatif. A I'issue du vote, la proposition est adoptee. 3.8 Directeur general : Demande d'approbation du paiement de la facture pour la demolition des 127-141, rue Charlotte et du 127, rue Princess, M/C 2012-130 Proposition du conseiller Farren Appuyee par la conseillere Reardon RESOLU que le point 3.8 Directeur general : Demande d'approbation du paiement de la facture pour la demolition des 127- 141, rue Charlotte et du 127, rue Princess, M/C 2012-130, soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU que, comme le recommande le directeur general dans le rapport soumis M/C 2012-130, le conseil communal approuve le versement de la somme de 157 389,27 $ pour la demolition de la propriete situee aux 127, 131, 135, 137, 139 et 141, rue Charlotte et au 127, rue Princess, qui sera facturee au proprietaire de la propriete. A I'issue du vote, la proposition est adoptee. 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Que la demande soumise par Sculpture Saint John visant a se presenter devant le conseil soit transmise a la greffiere communale pour qu'elle fixe une date de presentation. 5.2 Que, comme le recommande le directeur general dans le rapport soumis intitule Administration du vaccin antigrippal aux employes, The City of Saint John conclue un contrat avec les Infirmieres de I'Ordre de Victoria du Canada — region de I'Est, pour administrer le vaccin antigrippal a ses employes, que I'avocat municipal soit charge de rediger tous les documents necessaires et que le maire et la greffiere communale soient autorises a signer tous les documents 5.3 Que la lettre de Saint John Airport Inc. concernant les candidats au conseil d'administration soit transmise au Comite des candidatures. 5.4 Que la lettre du Centre des arts de Saint John concernant le financement soit acceptee a titre informatif. 5.5 Que la lettre de Chen au sujet des bornes en pierre du parc Rockwood soit transmise au directeur general. 31 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 5.6 Que la lettre du Conseil consultatif des services des loisirs au sujet des sauveteurs sur les plages soit acceptee a titre informatif. 5.7a) Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-172 : Specification generales— Revision de la politique (sections 2, 5 et 6), le conseil communal adopte les changements proposes aux clauses actuelles de la section 2 (directives relatives aux soumissionnaires et aux procedures d'appel d'offres), de la section 5 (formulaire d'entente) et de la section 6 (administration generale des contrats) dans le cadre des specifications generales de The City of Saint John. 5.7b) Que le rapport intitule M/C 2012-174 : Examen des specifications generales de 2012 soit accepte a titre informatif. 5.8 Que le rapport intitule M/C 2012-177: Contrat n° 2010-21 relatif a /a phase 7 des travaux de nettoyage et de revetement de la conduite d'eau principale— Mise a joursoit accepte a titre informatif. 5.9 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-173 :Acces des entrepreneurs aux terrains appartenant a la Ville de Saint John le conseil : 1. autorise un ou des entrepreneurs a entreprendre des ameliorations au parc Rainbow assujetties a I'autorite du personnel municipal; 2. charge le personnel de preparer pour examen par le conseil une politique qui etablirait des lignes directrices et des criteres appropries afin d'autoriser le personnel a « traiter en priorite et a grande vitesse » certains projets sans obtenir I'approbation explicite du conseil. 5.10 Voir le point 14.1. 5.11 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-169 : Date proposee pour la tenue d'une audience publique concernant le 14, croissant McLaughlin, le conseil communal fixe la date de I'audience publique relativement a la demande de modification de I'article 39 deposee par Kendra Jones (14, croissant McLaughlin) au lundi 30 juillet 2012 a 19 h, dans la salle du conseil, et que la demande soit soumise au Comite consultatif d'urbanisme aux fins de presentation d'un rapport et de recommandations. 5.12 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-166 : Nomination d'agents d'execution des arretes municipaux pour faire appliquer 1'Arrete concernant les reseaux d'eau et d'egouts et 1'Arrete concernant les excavations dans les rues de The City of Saint John, le conseil adopte les resolutions suivantes : ATTENDU que le conseil communal de The City of Saint John a edicte certains arretes municipaux en vertu de la Loi surles municipalites, L.R.N.-.B. 1973, c. M-22, et des modifications afferentes, y compris I'Arrete concernant les reseaux d'eau et d'egouts, I'Arrete n° M-16, et les modifications afferentes (I'« Arrete concernant les reseaux d'eau et d'egouts »), et qu'il serait necessaire, de temps a autre, d'entamer des procedures judiciaires a la Cour provinciale du Nouveau-Brunswick, lorsqu'une personne viole les conditions de I'Arrete concernant les reseaux d'eau et d'egouts ou neglige de les respecter; ET ATTENDU que le paragraphe 14(1) de la Loi sur la police (Chapitre P-9.2, L.R.N.-B., 1977), ainsi que les modifications afferentes (la « Loi surla police »), prevoit qu'un conseil municipal est habilite a nommer des personnes a titre d'agents d'execution des arretes municipaux; ET ATTENDU que I'article 101 de la Loi sur les municipalites prevoit que les procedures relatives a une infraction a I'encontre de I'arrete doivent etre entamees au nom du greffier de la municipalite ou de toute autre personne designee a ces fins par le conseil : POUR CES MOTIFS, IL EST RESOLU que Kendall Mason et Holly Young soient nommes, par les presentes, pour agir en qualite d'agent d'execution 32 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 des arretes municipaux visant I'application de I'Arrete concernant les reseaux d'eau et d'egouts. Ces nominations prendront effet immediatement et demeureront en vigueur aussi longtemps que ces personnes seront employees par The City of Saint John ou jusqu'a ce que leur nomination soit revoquee par le conseil communal, selon la premiere eventualite; IL EST DE PLUS RESOLU que Kendall Mason et Holly Young soient, par les presentes, immediatement nommes et autorises a deposer aupres de la Cour provinciale du Nouveau-Brunswick des denonciations relatives aux infractions commises a I'encontre de I'Arrete concernant les reseaux d'eau et d'egouts. Ces nominations et leur autorisation correspondante demeureront en vigueur aussi longtemps que ces personnes seront employees par The City of Saint John ou jusqu'a ce que leur nomination soit revoquee par le conseil communal, selon la premiere eventualite. ATTENDU que le conseil communal de The City of Saint John a edicte certains arretes municipaux en vertu de la Loi sur les municipalites, y compris I'Arrete concernant les excavations dans /es rues de The City of Saint John, I'Arrete n° M-18, ainsi que les modifications afferentes (I'« Arrete concernant les excavations de Saint John »), et qu'il serait necessaire, de temps a autre, d'entamer des procedures judiciaires a la Cour provinciale du Nouveau-Brunswick, lorsqu'une personne viole les conditions de I'Arrete concernant les excavations de Saint John ou neglige de les respecter; ET ATTENDU que le paragraphe 14(1) de la Loi sur la police, prevoit qu'un conseil municipal est habilite a nommer des personnes a titre d'agents d'execution des arretes municipaux; ET ATTENDU que I'article 101 de la Loi sur les municipalites prevoit que les procedures relatives a une infraction a I'encontre de I'arrete doivent etre entamees au nom du greffier de la municipalite ou de toute autre personne designee a ces fins par le conseil : POUR CES MOTIFS, IL EST RESOLU que R. Kevin Rice et Holly Young soient nommes, par les presentes, pour agir en qualite d'agent d'execution des arretes municipaux visant I'application de I'Arrete concernant les excavations de Saint John. Ces nominations prendront effet immediatement et demeureront en vigueur aussi longtemps que ces personnes seront employees par The City of Saint John ou jusqu'a ce que leur nomination soit revoquee par le conseil communal, selon la premiere eventualite; IL EST DE PLUS RESOLU que R. Kevin Rice et Holly Young soient, par les presentes, immediatement nommes et autorises a deposer aupres de la Cour provinciale du Nouveau-Brunswick des denonciations relatives aux infractions commises a I'encontre de I'Arrete concernant les excavations de Saint John. Ces nominations et leur autorisation correspondante demeureront en vigueur aussi longtemps que ces personnes seront employees par The City of Saint John ou jusqu'a ce que leur nomination soit revoquee par le conseil communal, selon la premiere eventualite. 5.13 Que le rapport intitule M/C 2012-176 : Remise de prix dans/e cadre du Defi Transport soit accepte a titre informatif. 5.14 Que, comme il est recommande dans le rapport soumis intitule Demande relative a 1'organisation d'un evenement special— Lance et compte contre la faim (Five Hole for Food) — utilisation du stationnemenf de la rue Smythe— NID 40147: 1. la municipalite conclue un contrat de licence conformement a la lettre de la Commission sur le stationnement du 25 juin 2012 adressee au directeur general (le « Contrat de licence ») autorisant Five Hole for Food a utiliser une parcelle de terrain portant le NID 40147 pour organiser un evenement special le 7 juillet 2012 selon les conditions enoncees dans ledit contrat. 2. et que le maire et la greffiere soient autorises a signer ledit contrat. 5.15 Voir le point 14.2. 5.16 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-168: Nomination du commissaire aux services de transport et d'environnement par interim, dans le cas ou le commissaire W. Edwards serait absent, cette fonction soit occupee par Kevin Rice, Brian Keenan et Michael Hugenholtz, selon les disponibilites de chacun et les sujets devant etre examines en I'absence du 33 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 commissaire. II est en outre resolu que le commissaire definisse les modalites de la presente disposition. 5.17 Que la lettre d'Echec au crime a Saint John au sujet du financement soit transmise aux fins de deliberations budgetaires. 5.18 Que la lettre de la SPCA relative a I'evenement « Liberation sous caution » soit acceptee a titre informatif. Proposition de la conseillere McAlary Appuyee par le conseiller Snook RESOLU que les recommandations formulees pour chacune des questions soumises a I'approbation du conseil, a I'exclusion des points 5.10 Remboursement des frais lies a une demande d'urbanisme : Modification du plan d'amenagement et du rezonage visant le 1000, chemin Latimore Lake et 5.15 Mise a jour du logiciel Laserfiche Rio— Phase 3 du projet relatif a la gestion de 1'information de Saint John, qui ont ete selectionnes aux fins de discussion, soient adoptees. A I'issue du vote, la proposition est adoptee. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 8. Delegations et presentations 10. Etude des arretes municipaux 10.1 Troisieme lecture de I'Arrete concernant le reglement interieur du conseil communal Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John », modifie par I'abrogation et le remplacement des articles 16.4, 16.5, 16.6, 16.7 et 16.12, fasse I'objet d'une lecture. ,4 I'issue du vote, la proposition est adoptee. L'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John », modifie par I'abrogation et le remplacement des articles 16.4, 16.5, 16.6, 16.7 et 16.12, fasse I'objet d'une troisieme lecture, qu'il soit edicte et que le sceau communal y soit appose. A I'issue du vote, la proposition est adoptee. Troisieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John ». 10.2a) Projet de rezonage visant le 3, cour Glenburn 10.2b) Troisieme lecture du projet de modification de I'Arrete de zonage visant le 3, cour Glenburn 10.2c) Conditions imposees par I'article 39 Proposition du conseiller MacKenzie Appuyee par la conseillere McAlary RESOLU que la troisieme lecture du projet de modification de I'Arrete concernant le rezonage d'une parcelle de terrain situee au 3, cour Glenburn, d'une superficie approximative de 510 metres carres et portant le NID 00020925, pour faire passer la classification s'y rapportant de zone d'edifice a 34 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 logements multiples de trois etages « RM-1 » a zone de quartier a vocation collective « IL-1 », soit rejetee. A I'issue du vote, la proposition est adoptee. 11. Interventions des membres du conseil 11.1 Ajout de terre vegetale et de graines de graminees aux lots vacants (conseiller MacKenzie) Proposition du conseiller MacKenzie Appuyee par le conseiller Farren RESOLU que la lettre du conseiller MacKenzie intitulee Ajout de terre vegetale et de graines de graminees aux lots vacants soit transmise au directeur general aux fins de rapport et de recommandations. A I'issue du vote, la proposition est adoptee. 11.2 Creation du comite pour le developpement de I'energie et la promotion du commerce du conseil communal (conseiller Farren) Proposition de la conseillere McAlary Appuyee par la conseillere Fullerton RESOLU que la lettre du conseiller Farren intitulee Creation du comite pour le developpement de I'energie et la promotion du commerce du conseil communal soit transmise au directeur general afin de recueillir les commentaires de representants de la raffinerie Irving Oil. A I'issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 11.3 Modification de I'arrete procedural relativement au vote majoritaire des deux tiers (conseiller Merrithew) Proposition du conseiller Merrithew Appuyee par le conseiller Farren RESOLU que I'avocat municipal soit charge de rediger une modification a I'arrete procedural afin d'enoncer clairement a I'article 3.10 de I'arrete que le vote majoritaire des deux tiers requis signifie les deux tiers du conseil plenier; et que I'avocat municipal soit charge de rediger ladite modification aux fins d'examen par le conseil et, en outre, qu'il soit charge de porter a I'attention du conseil toutes les dispositions de I'arrete qui etablissent une exigence de deux tiers des votes et de formuler toute recommandation necessaire pour etablir clairement dans chaque cas ou il est question d'un vote des deux tiers qu'il s'agit soit d'un vote des deux tiers « du conseil plenier », soit d'un vote des deux tiers « des membres presents qui ne sont pas prives du droit de voter ». A I'issue du vote, la proposition est adoptee. La conseillere Reardon et les conseillers MacKenzie et Snook votent contre la proposition. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que la reunion se prolonge au-dela de 22 h, conformement aux dispositions de I'arrete procedural. A I'issue du vote, la proposition est adoptee. 12. Affaires municipales evoquees par les fonctionnaires municipaux (Le conseiller Farren quitte la seance.) 12.2 Directeur general : Conduite d'eau principale et egout sanitaire a la station de relevement n° 28 de la promenade Riverview— Contrat n° 2011-30 Proposition de la conseillere McAlary Appuyee par le conseiller MacKenzie RESOLU que, comme le recommande le directeur general dans le rapport presente intitule M/C 2012-170 : Conduite d'eau principale et egout sanitaire a la station de relevement n° 28 de la promenade Riverview— Contrat 35 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 n° 2011-30, le contrat no 2011- 30 relatif a I'installation de la conduite d'eau principale et de I'egout sanitaire a la station de relevement n° 28 soit accorde au soumissionnaire le moins-disant, Terraex Inc., au prix offert de 1 560 821,54 $, etabli a partir de quantites estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. A I'issue du vote, la proposition est adoptee. (Le conseiller Farren se joint de nouveau a la seance.) 12.3a) Directeur general : Stationnement sur la rue King Est 12.3b) Commission sur le stationnement de Saint John : Demande visant a modifier la reglementation sur I'alternance du stationnement sur la rue King Est Se reportant a un rapport soumis, T. O'Reilly, gestionnaire des services pietonniers et des services de circulation, examine la recommandation du personnel avec le conseil. Proposition du conseiller Merrithew Appuyee par le conseiller Farren RESOLU que le conseil demande une mise a jour verbale de la part de la Commission sur le stationnement de Saint John au cours de la presente seance. A I'issue du vote, la proposition est adoptee. Se reportant a un rapport soumis, R. Smith, directeur de la Commission sur le stationnement, fait le point sur la recommandation de la Commission sur le stationnement. Proposition de la conseillere McAlary Appuyee par le conseiller Snook RESOLU que le conseil communal aille de I'avant avec I'option 1 telle qu'elle est decrite dans le rapport du directeur general intitule Stationnement sur la rue King Est, M/C 2012-171. A I'issue du vote, la proposition est adoptee. 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.2 Mise a jour du logiciel Laserfiche Rio— Phase 3 du projet relatif a la gestion de I'information de Saint John Proposition de la conseillere Reardon Appuyee par la mairesse suppleante Rinehart RESOLU que, comme le recommande la greffiere communale et le directeur general dans le rapport soumis intitule M/C 2012-165: Mise a jour du logiciel Laserfiche Rio— Phase 3 du projet relatif a la gestion de 1'information de Saint John, nonobstant la politique d'approvisionnement de la Ville relativement au recours a des services professionnels, la societe RICOH soit retenue a titre de fournisseur unique, pour un montant ne devant pas depasser 90 000 $, pour la mise a niveau du systeme Laserfiche actuel de la municipalite a LaserFiche RIO, et que le maire et la greffiere communale soient autorises a signer les documents necessaires. ,4 I'issue du vote, la proposition est adoptee. Le conseiller Fullerton vote contre la proposition. 15. Correspondance generale 16. Levee de la seance Le maire declare que la seance est levee a 22 h 30. 36 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 3, 2012/LE 3 JUILLET 2012 Points reportes a I'ordre du jour de la prochaine seance du conseil 12.1 a) Greffiere communale : Gestion du systeme des comites 12.1 b) Presentation 12.1c) Echantillon de calendrier pour le comite 12.1d) Partie du proces-verbal de la seance du conseil tenue le 28 novembre 2011 relative au systeme des comites 12.4 Programme sur la salubrite et proprete de I'eau potable — Compte rendu des progres realises 12.5 Directeur general : Mise a jour relative au parc Mispec 12.6 Avocat municipal : Reexamen d'une demande de rezonage visant les 24- 26, cour Highmount 13.1 Commission des transports de Saint John — Utilisation des Handi-Bus 13.2 Comite consultatif d'urbanisme : Lotissement Simpco Development Ltd. au 1032, chemin Hillcrest 13.4 Comite consultatif d'urbanisme : Lotissement cour King George au 25, rue Bentley 13.5 Comite consultatif d'urbanisme : Projet de lotissement et de derogation visant le 54, chemin Loch Lomond 14.1 Remboursement des frais lies a une demande d'urbanisme : Modification du plan d'amenagement et du rezonage visant le 1000, chemin Latimore Lake 15.1 Lettre de Carpenter concernant les itineraires pour camions maire greffiere communale 37 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 COMMON COUNCIL MEETING —THE CITY OF SAINT JOHN CITY HALL—JULY 16, 2012 - 7:00 P.M. Present: Mel Norton, Mayor Deputy Mayor Rinehart and Councillors Farren, Fullerton, MacKenzie, McAlary, Merrithew, Norton, Reardon, Snook and Strowbridge - and - P. Woods, City Manager; J. Nugent, City Solicitor; C. Graham, Comptroller; M. Reade, Senior Planner; A. Poffenroth, Deputy Commissioner of Building and Inspection Services; W. Edwards, Commissioner of Transportation and Environment Services; J. Fleming, Police Staff Sergeant; K. Clifford, Fire Chief; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. 1. Call To Order— Prayer Mayor Norton called the meeting to order and John Knight offered the opening prayer. 2. Approval of Minutes 2.1 Minutes of June 23, 2012 On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that the minutes of the meeting of Common Council, held on June 23, 2012, be approved. Question being taken, the motion was carried. 3. Approval of Agenda On motion of Councillor Snook Seconded by Councillor Merrithew RESOLVED that the agenda of this meeting with the addition of items: 13.0 Public Outdoor Plaza Construction Agreement Harbourfront Residences at Three Sisters; 13.2 Committee of the Whole: The Cherry Brook Zoo (Deputy Mayor Rinehart); 13.3 Committee of the Whole: Performance Management Plan (Deputy Mayor Rinehart); 13.4 Memorials (Deputy Mayor Rinehart); 13.5 Media Briefing Notes & Teach In (Deputy Mayor Rinehart); 13.6 Appointee Relationship (Deputy Mayor Rinehart); 13.7 Review of Bill 61 (Deputy Mayor Rinehart), be approved. Question being taken, the motion was carried. 3.0 a) City Manager: Customer Service— Proposed 2012 Improvements and CRM Software Early Adoption Agreement (Tabled on July 3, 2012) 3.0 b) Updated Customer Service Presentation July 3, 2012 On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that items 3.0 a) City Manager: Customer Service — Proposed 2012 Improvements and CRM Software Early Adoption Agreement; 3.0 b) Updated Customer Service Presentation July 3, 2012, be lifted from the table. Question being taken, the motion was carried. On motion of Councillor Reardon Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report Customer Service— Proposed 20121mprovements and CRM Software EarlyAdopterAgreement, Common Council: Approve a phased approach to customer service improvements that includes implementation of customer service standards and a software solution that supports a 38 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 coordinated, corporate approach to managing requests for service in 2012; and Authorize enrolment into an Early Adopter Software Agreement (submitted) with Sungard Public Sector Inc. for Customer Relationship Management (CRM) software. Question being taken, the motion was carried with Councillors MacKenzie Strowbridge voting nay. 3.1a) Common Clerk: Committee System of Governance 3.1 b) Presentation 3.1 c) Committee Sample Schedule 3.1d) Portion of 2011-11-28 Council Minutes Respecting Committee System On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the Common Clerk be directed to deliver a presentation to Council on the standing committee form of government. Question being taken, the motion was carried with Councillor Snook voting nay. 3.2 Safe, Clean Drinking Water Program — Progress Update On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-178: Safe, Clean Drinking Water Program - Progress Update: 1. That TerrAtlantic Engineering Limited be engaged to conduct the Groundwater Potential Analysis and Mapping Report, at their submitted quote of$20,000 + tax; and 2. That Council approve the use of$80,000 from the $4,564,135 allocated to the approved 2012 Water& Sewerage Utility Fund Capital Program - Safe, Clean Drinking Water category. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 8.1 be moved forward on the agenda. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that item 3.8 be moved forward on the agenda. Question being taken, the motion was carried. 8. Delegations/Presentations 8.1 Sculpture Saint John Referring to a submitted presentation, Diana Alexander, Chair of Sculpture Saint John updated Council regarding the International Sculpture Symposium taking place in Saint John. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that the Sculpture Saint John presentation be referred to the City Manager to arrange a meeting with the group to discuss the upcoming International Sculpture Symposium. Question being taken, the motion was carried. 39 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 3.8 City Solicitor: "Reconsideration" of a Rezoning — 24-26 Highmount Court Referring to a submitted report, the City Solicitor outlined his legal opinion respecting a property rezoning at 24-26 Highmount court, noting that he concluded the amendment to the Zoning By-Law has been enacted to rezone the property at 24-26 Highmount Court from "R-2" One and Two Family Residential to "R-4" Four Family Residential without section 39 conditions. Responding to a question, Mr. Nugent stated that if the City were to initiate the process to rezone the property back to "R-2" it would be very difficult to convince a court that the rezoning conformed with the spirit of the public hearing process. A motion moved by Councillor Snook and seconded by Councillor MacKenzie to direct the Clerk to advertise a rezoning at 24-26 Highmount Court and refer the matter to the Planning Advisory Committee for a report and recommendation was withdrawn by the mover and seconder. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the report from the City Solicitor entitled "Reconsideration" of a Rezoning — 24-26 be received for information. Question being taken, the motion was carried with Councillor Snook voting nay. 3.3 City Manager: Mispec Park Update M. Hugenholtz, Operations Manager Leisure Services, outlined the contents of the submitted report and he responded to questions from Council. A motion moved by Councillor McAlary and seconded by Deputy Mayor Rinehart to adopt the recommendation appearing in the submitted report was withdrawn by the mover and seconder. On motion of Councillor McAlary Seconded by Deputy Mayor Rinehart RESOLVED that as recommended by the City Manager in the submitted report entitled Mispec Park Update, Common Council confirm the direction set out in the 2012 Operating Budget. Question being taken, the motion was carried. On motion of Councillor Merrithew Seconded by Councillor Strowbridge RESOLVED that Common Council direct the City Manager to apply for funding under the Disaster Financial Assistance Program through the Province of New Brunswick for Mispec Park. Question being taken, the motion was carried. On motion of Councillor McAlary Seconded by Councillor Farren RESOLVED that Common Council express its support and appreciation for Canaport LNG in hopes that the company will provide a maintenance service for Mispec beach. Question being taken, the motion was carried. On motion of Councillor Snook Seconded by Deputy Mayor Rinehart RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By-law. Question being taken, the motion was carried. 3.4 Saint John Transit Commission: Use of Handi-Buses 40 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 On motion of Councillor Snook Seconded by Councillor McAlary RESOLVED that item 13.1 Saint John Transit Commission: Use of Handi-Buses, be received for information. Question being taken, the motion was carried. 3.5 Planning Advisory Committee: King George Court Subdivision 25 Bentley Street On motion of Councillor Snook Seconded by Councillor McAlary RESOLVED that Common Council assent to the submitted King George Court Subdivision with respect to any required public utility easements. Question being taken, the motion was carried. 3.6 Planning Advisory Committee: Proposed Subdivision and Variance 54 Loch Lomond Road On motion of Councillor Snook Seconded by Councillor McAlary RESOLVED that Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Bayview Credit Union Society Ltd. Tentative Plan of Subdivision, located at 54 Loch Lomond Road (PID 00315945), with respect to the vesting of the proposed public streets and any required municipal services easements and public utility easements. Question being taken, the motion was carried. 3.7 Planning Advisory Committee: Simpco Development Ltd. Subdivision 1032 Hillcrest Road On motion of Councillor Merrithew Seconded by Councillor McAlary RESOLVED that: 1) Common Council Assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Simpco Development Ltd. Subdivision, Phase 2 tentative plan with respect to the vesting of the proposed public and future streets, as well as to any required municipal services and/or public utility easements. 2) Common Council accept a money-in-lieu land for public purposes dedication for the Simpco Development Ltd. Subdivision, Phase 2. 3) Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure provision of the required work and facilities between Carthier Street to Nina Street through the future street rights-of-way, and detailed site and detailed site and drainage plans for the approval of the Chief City Engineer (or his designate). Question being taken, the motion was carried. 3.9 Return of a Planning Application Fee: Municipal Plan Amendment and Rezoning — 1000 Latimore Lake Road. On motion of Councillor McAlary Seconded by Councillor Norton RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-167: Return of a Planning Application Fee: Municipal Plan Amendment and Rezoning Application 1000 Latimore Lake Road, Common Council decline the applicants' request for the return of their application fee. Question being taken, the motion was carried with Councillor Strowbridge voting nay. 41 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 3.10 Carpenter Letter Re: Truck Routes On motion of Councillor McAlary Seconded by Councillor Snook RESOLVED that the letter from Mary Ellen Carpenter dated June 20, 2012 Regarding Truck Routes be referred to the City Manager. Question being taken, the motion was carried. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Refer to item 14.1. 5.2 That as recommended by the City Manager in the submitted report entitled Network Connection between Fire Station 1 and Police Head Quarters, the Mayor and Common Clerk be authorized to sign the necessary Bell Aliant Ethernet Services Schedule contract for a fiber link between PHQ and the secondary location. 5.3 That as recommended by the City Manager in the submitted report entitled Laserfiche RIO Software Upgrade Saint John Information Management (SJIM) Project Phase 3, the Mayor and Common Clerk be authorized to amend the contract to include HST. 5.4 That as recommended by the City Manager in the submitted report M&C 2012- 179:Annual Unidirectional Flushing Program, the quotes from Aqua Data Atlantic be accepted for the unidirectional flushing of the water distribution system and for the expansion of the program to the Millidgeville zone; and further, the Mayor and Clerk be authorized to execute the necessary documents. 5.5 That as recommended by the City Manager in the submitted report M&C 2012- 187: Contract No. 2012-4:Alward Street Sanitary Sewer Installation, Contract 2012-4: Alward Street Sanitary Sewer Installation be awarded to the low tenderer, Galbraith Construction Ltd., at the tendered price of$467,082.43 as calculated based upon estimated quantities; and further, the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.6 That as recommended by the City Manager in the submitted report M&C 2012- 186: Engineering Design and Construction Management: Spruce Lake, North End & Latimer Lake Water Transmission Main Inspections, the proposal from CBCL Limited for engineering services (design and construction management) for the Spruce Lake, North End & Latimer Lake Water Transmission Main Inspections be accepted; and further, the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.7 That as recommended by the City Manager in the submitted report M&C 2012- 184: Materials Testing and Inspection Services -Asphalt Concrete, Portland Cement Concrete and Soils Compaction for 2012, the 2011 Materials Testing and Inspection Services Agreement with Gemtec Limited be extended for 2012 and that the original Agreement be increased to an amount of$212,344.48. 5.8 That as recommended by the City Manager in the submitted report M&C 2012- 183: The Power Commission of the City of Saint John Public Utility Easement- Eagle Blvd. PID #55064018: 1. The City of Saint John grant two Public Utility Easements to The Power Commission of the City of Saint John, identified as Parcels E-I and E-2 as shown on a submitted survey plan titled, "Plan Of Survey Showing Easements Required By The Power Commission Of The City Of Saint John" for the sum of$500.00 plus H.S.T. (if applicable) for each of the two easements in a portion of PID Number 55064018, located off Eagle Boulevard, as generally shown on the submitted survey plan, on or before September 30, 2012, subject to the terms and conditions as set out in the submitted agreement; and 2. Common Council assent to the submitted Plan of Survey for any public utility easements; and 42 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 3. The Mayor and Common Clerk be authorized to sign any document required to facilitate this granting. 5.9 That as recommended by the City Manager in the submitted report M&C 2012- 181: Environmental Trust Fund- Letter of Offer, the Mayor and Common Clerk be authorized to sign the submitted Environmental Trust Fund Letter of Offer for Environmental Risk Assessment, Eastern Wastewater Treatment Facility - Saint John (Project No. 120030). 5.10 That the Vibrant Communities request to present re Public Transit be referred to the Clerk to schedule. On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.1 Buck Letter Re: Sydney Street Bus Shelter, which has been identified for debate, be adopted. Question being taken, the motion was carried. On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the record of motions /actionable items appearing in the Council Agenda packet of July 16, 2012, be provided in paper copy to Common Council. Question being taken, the motion was carried. On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that the record of motions /actionable items be referred to the Common Clerk to examine a possible change to the format of the report to make it more succinct and clear with the direction that the new report would be included with every agenda packet. Question being taken, the motion was carried. 6. Members Comments Council members commented on various community events. 7. Proclamation 9. Public Hearings 10. Consideration of By-laws 10.1 Public Presentation: 3795 Loch Lomond Road, Abigail Place and 356 Eldersley Avenue A Public Presentation was given for a proposed amendment to the Municipal Development Plan amending Schedule A— City Structure, by re-designating those portions of the parcels of land located at 3795 Loch Lomond Road, Abigail Place and 356 Eldersley Avenue and currently designated Rural Resource Area, being portions of PID Numbers 55214910, 00329144, 55196588 and 00330159, from Rural Resource Area to Stable Area classification; and amending Schedule B — Future Land Use, by redesignating the same portions of the parcels of land, from Rural Resource to Rural Residential classification, to recognize three previously approved rural residential subdivisions. 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.0 City Solicitor: Amendment to the Procedural By-Law (By-Law Attached for 3�d Reading) On motion of Councillor Snook Seconded by Councillor Farren 43 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 RESOLVED that the bylaw entitled, "By-Law Number M-5 A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," repealing and substituting Sections 8.6 to 8.11 regarding the time for delivery of the meeting agenda, be read. Question being taken, the motion was carried with Councillor McAlary voting nay. The by-law entitled, "By-Law Number M-5 A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," was read in its entirety. On motion of Councillor Farren Seconded by Councillor MacKenzie RESOLVED that the bylaw entitled, "By-Law Number M-5 A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John," repealing and substituting Sections 8.6 to 8.11 regarding the time for delivery of the meeting agenda, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried with Councillor McAlary voting nay. Read a third time by title, the by-law entitled, "By-Law Number M-5 A Law to Amend a By-Law Respecting the Procedure of the Common Council of The City of Saint John." 12.1 Commissioner of Finance: Cancel Tendering Process —Tender#2012- 081801T Public Plaza On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the Commissioner of Finance in the submitted report M&C 2012-190: Cancel Tendering Process— Tender#2012-081801 T Public Plaza, the tender process for Tender No. 2012-081801T - PUBLIC PLAZA be cancelled and Materials Management be directed to send a notice of cancelation to all tenderers. Question being taken, the motion was carried. 12.3 City Manager: Contract 2012-21 — Concrete Pressure Pipe Electromagnetic Inspection On motion of Councillor Farren Seconded by Councillor McALary RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-188: Contract No. 2012-21: 1500mm Diameter and 1350mm Diameter Concrete Pressure Pipe Electromagnetic Inspection, Contract 2012-21: 1500mm Diameter and 1350mm Diameter Concrete Pressure Pipe Electromagnetic Inspection be awarded to the tenderer Pure Technologies Ltd., at the tendered price of$452,354.54, as calculated based upon estimated quantities; and further, the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 12.4 City Manager: Contract 2012-15— Hazen Creek Culvert Replacements/Modifications On motion of Councillor Farren Seconded by Councillor McAlary RESOLVED that as recommended by the City Manager in the submitted report M&C 2012-180: Contract 2012-15—Hazen Creek Culvert Replacements/Modifications, Contract 2012-15: Hazen Creek Culvert Replacements/Modifications, be awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of$468,395.85 as calculated based upon estimated quantities; and further, the Mayor and Common Clerk be authorized to execute the necessary contract documents. 44 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 Question being taken, the motion was carried. 12.5 City Manager: Contract 2012-9— Gilbert Street— Sanitary Lift Station #5 & Force Main On motion of Councillor McAlary Seconded by Councillor Merrithew RESOLVED that as recommended by the City Manager, Contract 2012-9: Gilbert Street- Sanitary Lift Station #5 & Force Main, be awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of $857,166.59 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 13. Committee Reports 13.0 Committee of the Whole: Public Outdoor Plaza Construction Agreement Harbourfront Residences at Three Sisters On motion of Deputy Mayor Rinehart Seconded by Councillor Farren RESOLVED that as recommended by the Committee of the Whole, having met on July 16, 2012, Common Council approve the text of an agreement respecting the construction of the Public Outdoor Plaza at Harbourfront Residences at Three Sisters, with the addition to section 3.5.2 of the following language: "...provided however that the City Manager may approve one or more change requests that are consistent with the Existing Design and which in total do not exceed $10,000.00" Question being taken, the motion was carried. 13.1 Committee of the Whole: Freedom of the City for 410 City of Saint John Squadron, Royal Canadian Air Force On motion of Deputy Mayor Rinehart Seconded by Councillor McAlary RESOLVED that as recommended by the Committee of the Whole, having met on July 3, 2012, that Council confer the honour of Freedom of the City to the 410 City of Saint John Squadron, Royal Canadian Air Force. Question being taken, the motion was carried. 13.7 Committee of the Whole: Review of Bill 61 (Deputy Mayor Rinehart) On motion of Deputy Mayor Rinehart Seconded by Councillor Reardon RESOLVED that: 1. Council direct the City Solicitor to engage in a comprehensive review of Bill 61 and its potential impact(s) on the City of Saint John and its operations. 2. Council direct the City Manager to participate in this review process. 3. Council direct both the City Manager and the City Solicitor, working with the Intergovernmental Affairs Coordinator, to meet the timelines of the Association. Question being taken, the motion was carried. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment The Mayor declared the meeting adjourned at 10:30 p.m. Items Forwarded to the next Council meeting: 11.1 Citizen Online Crime Reporting System (Councillor Norton) 11.2 2013 Budget Process (Councillor McAlary) 45 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 11.3 Budget 2013 —Schedule for Meetings and Public Consultation (Councillor Snook) 11.4 Committee to Represent the Interest of Citizens-Taxpayers in Regards to the Pension (Councillor Fullerton) 11.5 Costs of Legal Services (Councillor Fullerton) 11.6 Mispec Park (Councillor Fullerton) 11.7 Public Transportation Tax Reforms and Innovative Transportation Solutions (Councillor Snook) 11.8 Utilizing Vacant or Underutilized Space at Saint John Transit Operations Centre (Councillor Norton) 12.2 City Manager: Proposed Change to Market Place West Master Plan 13.2 The Cherry Brook Zoo (Deputy Mayor Rinehart) 13.3 PerFormance Management Plan (Deputy Mayor Rinehart) 13.4 Memorials (Deputy Mayor Rinehart) 13.5 Media Briefing Notes & Teach In (Deputy Mayor Rinehart) 13.6 Appointee Relationship (Deputy Mayor Rinehart) 14.1 Committee of the Whole: Buck Letter Re: Sydney Street Bus Shelter 15.1 P. Whitebone Letter Re: Unsightly Property Mayor Common Clerk 46 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 16 JUILLET 2012 A 19 H Sont presents : Mel Norton, maire la mairesse suppleante Rinehart et les conseillers Farren, MacKenzie, Merrithew, Norton, Snook, Strowbridge et les conseilleres Fullerton, McAlary et Reardon - et - P. Woods, directeur general; J. Nugent, avocat municipal; C. Graham, controleuse; M. Reade, urbaniste principal; A. Poffenroth, commissaire adjoint aux services d'inspection et des batiments; W. Edwards, commissaire aux services de transport et d'environnement; J. Flemming, sergent d'etat-major du Service de police; K. Clifford, chef du service d'incendie; E. Gormley, greffiere communale, et J. Taylor, greffier communal adjoint. 1. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Norton, et John Knight recite la priere d'ouverture. 2. Approbation du proces-verbal 2.1 Proces-verbal de la seance tenue le 23 juin 2012 Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU que le proces-verbal de la seance du conseil communal tenue le 23 juin 2012 soit approuve. A I'issue du vote, la proposition est adoptee. 3. Adoption de I'ordre du jour Proposition du conseiller Snook Appuyee par le conseiller Merrithew RESOLU que I'ordre du jour de la presente reunion soit adopte, moyennant I'ajout des points suivants : 13.0 Contrat de construction de la place publique exterieure du domaine Harbourfront Residences at Three Sisters; 13.2 Comite plenier : Zoo Cherry Brook(mairesse suppleante Rinehart); 13.3 Comite plenier : Plan de gestion du rendement(mairesse suppleante Rinehart); 13.4 Monuments commemoratifs (mairesse suppleante Rinehart); 13.5 Notes de conference de presse et seminaire (mairesse suppleante Rinehart); 13.6 Relations avec les personnes designees(mairesse suppleante Rinehart); 13.7 Examen du projet de loi n°61 (mairesse supp�eante Rinehart). A I'issue du vote, la proposition est adoptee. 3.Oa) Directeur general : Service a la clientele—Ameliorations proposees pour 2012 et entente relative a I'adoption precoce du logiciel de GRC (point reporte lors de la seance du 3 juillet 2012) 3.Ob) Presentation mise a jour du Service a la clientele— le 3 juillet 2012 Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que les points 3.Oa) Directeur general : Service a la clientele —Ameliorations proposees pour 2012 et entente relative a I'adoption precoce du logiciel de GRC; et 3.Ob) Presentation mise a jour du Service a la clientele du 3 juillet 2012 soient soumis a la discussion. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere Reardon Appuyee par le conseiller Snook 47 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule Service a la clientele—Ameliorations proposees pour 2012 et entente relative a 1'adoption precoce du logiciel de GRC, le conseil communal : approuve une approche progressive quant aux ameliorations du service a la clientele comprenant la mise en oeuvre de normes pour le service a la clientele et une solution logicielle qui appuie une approche globale et coordonnee pour gerer les demandes de service en 2012; et autorise la conclusion de I'entente relative a I'adoption precoce du logiciel de GRC (telle qu'elle a ete soumise) avec Sungard Public Sector Inc. A I'issue du vote, la proposition est adoptee. Les conseillers MacKenzie et Strowbridge votent contre la proposition. 3.1a) Greffiere communale : Modele de gouvernance fondee sur les comites 3.1 b) Presentation 3.1 c) Echantillon de calendrier des comites 3.1d) Partie du proces-verbal de la seance du conseil tenue le 28 novembre 2011 relative au systeme des comites Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que la greffiere communale soit chargee de faire une presentation au conseil concernant le modele de gouvernance fonde sur les comites permanents. A I'issue du vote, la proposition est adoptee. Le conseiller Snook vote contre la proposition. 3.2 Programme sur la salubrite et proprete de I'eau potable— Compte rendu des progres realises Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-178 : Programme sur la salubrite et proprete de 1'eau potable— Compfe rendu des progres realises : 1. les services de la societe TerrAtlantic Engineering Limited soient retenus pour la production d'un rapport d'analyse du potentiel et de cartographie des eaux souterraines au prix offert de 20 000 $ (taxes en sus); 2. le conseil autorise I'affectation d'une somme de 80 000 $, tiree des 4 564 135 $ alloues au programme d'immobilisations du fonds des services d'aqueduc et d'egouts— volet salubrite et proprete de I'eau potable approuve pour 2012. ,4 I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que le point 8.1 soit avance dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que le point 3.8 soit avance dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. 8. Delegations et presentations 8.1 Sculpture Saint John 48 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 Faisant reference a une presentation anterieure, Diana Alexander, presidente de Sculpture Saint John, informe le conseil concernant la tenue du Symposium international de la sculpture a Saint John. Proposition de la mairesse suppleante Rinehart Appuyee par le conseiller Farren RESOLU que la presentation de Sculpture Saint John soit transmise au directeur general et que ce dernier organise une reunion avec le groupe pour discuter du prochain Symposium international de la sculpture. ,4 I'issue du vote, la proposition est adoptee. 3.8 Avocat municipal : Reexamen d'une demande de rezonage visant les 24- 26, cour Highmount Faisant reference a un rapport soumis, I'avocat municipal donne un avis juridique a I'egard du rezonage d'une propriete situee aux 24-26, cour Highmount. II souligne que la modification a I'arrete de zonage qui fait passer la designation se rapportant a la propriete sise aux 24-26, cour Highmount de « Zone residentielle — habitations unifamiliales et bifamiliales (R-2) a « Zone residentielle— habitations de 4 logements (R- 4) » a ete edictee sans tenir compte des conditions imposees par I'article 39. En reponse a une question, M. Nugent explique que, si jamais la municipalite decidait de retablir le zonage de la propriete en question sous la designation « R-2 », elle aurait fort a faire pour convaincre un tribunal de la conformite du rezonage a I'esprit du processus d'audience publique. La proposition du conseiller Snook, appuyee par le conseiller MacKenzie, voulant que la greffiere publie un avis de rezonage a I'egard des 24-26, cour Highmount et que la question soit soumise au Comite consultatif d'urbanisme afin qu'il produise un rapport et formule des recommandations est retiree par le proposeur et I'appuyeur. Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que le rapport de I'avocat municipal intitule « Reexamen du rezonage des 24-26 » soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. Le conseiller Snook vote contre la proposition. 3.3 Directeur general : Mise a jour relative au parc Mispec M. Hugenholtz, directeur des operations des Services des loisirs, presente le contenu du rapport soumis et repond aux questions du conseil. La proposition de la conseillere McAlary, appuyee par la mairesse suppleante Rinehart, voulant que la recommandation formulee dans le rapport soumis soit adoptee est retiree par la proposeuse et I'appuyeuse. Proposition de la conseillere McAlary Appuyee par la mairesse suppleante Rinehart RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule Mise a jour relative au parc Mispec, le conseil communal enterine I'orientation privilegiee dans le Budget de fonctionnement de 2012. ,4 I'issue du vote, la proposition est adoptee. Proposition du conseiller Merrithew Appuyee par le conseiller Strowbridge RESOLU que le conseil communal charge le directeur general de demander une aide financiere pour le parc Mispec au Programme d'aide financiere en cas de catastrophe du gouvernement du Nouveau-Brunswick. A I'issue du vote, la proposition est adoptee. Proposition de la conseillere McAlary Appuyee par le conseiller Farren 49 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 RESOLU que le conseil communal manifeste son appui et son appreciation a I'egard du terminal de GNL de Canaport, en esperant que la societe assure I'entretien de la plage Mispec. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Snook Appuyee par la mairesse suppleante Rinehart RESOLU que la reunion se prolonge au-dela de 22 h, conformement aux dispositions de I'arrete procedural. A I'issue du vote, la proposition est adoptee. 3.4 Commission des transports de Saint John : Utilisation des Handi-Bus Proposition du conseiller Snook Appuyee par la conseillere McAlary RESOLU que le point 13.1 Commission des transports de Saint John : Utilisation des Handi-Bus, soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 3.5 Comite consultatif d'urbanisme : Lotissement cour King George au 25, rue Bentley Proposition du conseiller Snook Appuyee par la conseillere McAlary RESOLU que le conseil communal approuve le plan presente relativement au lotissement cour King George en ce qui a trait aux servitudes de service public requises. A I'issue du vote, la proposition est adoptee. 3.6 Comite consultatif d'urbanisme : Projet de lotissement et de derogation visant le 54, chemin Loch Lomond Proposition du conseiller Snook Appuyee par la conseillere McAlary RESOLU que le conseil communal donne son assentiment a un ou plusieurs plans de lotissement, realisables en une ou plusieurs phases comme il est indique de fa�on generale dans le plan de lotissement provisoire presente par Bayview Credit Union Society Ltd., sise au 54, chemin Loch Lomond (NID 00315945), par rapport au projet de devolution de terrains a titre de rues publiques proposees et de toute servitude requise pour les services municipaux et de service public. A I'issue du vote, la proposition est adoptee. 3.7 Comite consultatif d'urbanisme : Lotissement Simpco Development Ltd. au 1032, chemin Hillcrest Proposition du conseiller Merrithew Appuyee par la conseillere McAlary RESOLU que : 1) le conseil communal donne son assentiment a un ou plusieurs plans de lotissement, realisables en une ou plusieurs phases comme il est indique de fa�on generale dans le plan de lotissement provisoire presente par Simpco Development Ltd. (phase 2), par rapport au projet de devolution de terrains a titre de rues publiques proposees et de rues futures, et de toute servitude requise pour les services municipaux et de service public; 2) le conseil communal accepte une compensation monetaire visant I'affectation du terrain d'utilite publique relativement a la phase 2 du lotissement Simpco Development Ltd; 3) le conseil communal autorise la redaction et la signature d'un ou de plusieurs contrats de lotissement entre la Ville et le promoteur afin de permettre I'execution 50 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 des travaux requis et la mise en place des installations necessaires entre les rues Carthier et Nina et les futurs droits de passage municipaux, y compris I'elaboration de plans de situation et de drainage detailles soumis a I'approbation de I'ingenieur municipal en chef ou de son rempla�ant. A I'issue du vote, la proposition est adoptee. 3.9 Remboursement des frais lies a une demande d'urbanisme : Modification du plan d'amenagement et du rezonage visant le 1000, chemin Latimore Lake Proposition de la conseillere McAlary Appuyee par le conseiller Norton RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-167: Remboursement des frais lies a une demande d'urbanisme : Modification du plan d'amenagement et du rezonage visant le 1000, chemin Latimore Lake, le conseil communal rejette la demande de remboursement des frais lies a la demande d'urbanisme visee. A I'issue du vote, la proposition est adoptee. Le conseiller Strowbridge vote contre la proposition. 3.10 Lettre de Carpenter concernant les itineraires pour camions Proposition de la conseillere McAlary Appuyee par le conseiller Snook RESOLU que soit transmise au directeur general la lettre de Mary Ellen Carpenter, datee du 20 juin 2012, concernant les itineraires pour camions. A I'issue du vote, la proposition est adoptee. 4. Divulgations de conflits d'interets 5. Questions soumises a I'approbation du conseil 5.1 Voir le point 14.1. 5.2 Que, comme le recommande le directeur general dans le rapport soumis intitule Connexion reseau entre la caserne de pompier n° 1 et le quartier general du Service de police, le maire et la greffiere communale soient autorises a signer un contrat a terme de services Ethernet avec Bell Aliant en vue de I'installation d'une liaison par fibre optique entre le quartier general du Service de police et le lieu secondaire. 5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule Mise a jour du logiciel Laserfiche Rio— Phase 3 du projet relatif a la gestion de 1'information de Saint John, le maire et la greffiere communale soient autorises a modifier le contrat en y incluant la TVH. 5.4 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-179 : Programme annuel relatif au rin�age unidirectionnel, la soumission presentee par I'entreprise Aqua Data Atlantic relativement au projet de rin�age unidirectionnel du reseau d'aqueduc et d'extension du programme a la zone Millidgeville soit acceptee et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents afferents. 5.5 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-187: Contrat n°2012-4 : Rue Alward— Installation des egouts sanitaires, le contrat n° 2012-4 : relatif a I'installation d'egouts sanitaires sur la rue Alward soit accorde au soumissionnaire moins-disant, Galbraith Construction Ltd., au prix offert de 467 082,43 $, etabli a partir de quantites estimatives, et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents contractuels afferents. 5.6 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-186: Conception technique et gestion de la construction— Inspection des conduites d'eau principales du lac Spruce, du quartier nord et du lac Latimer, la soumission presentee par la societe CBCL Limited relativement a la prestation de services d'ingenierie (gestion de la conception et de la construction) associes aux 51 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 travaux d'inspection de la conduite principale d'eau du lac Spruce, du quartier Nord et du lac Latimer soit acceptee, et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents afferents. 5.7 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-184 : Services d'essai des materiaux et d'inspection — beton asphaltique, betons de ciment Portland et travaux de compaction du sol pour 2012, le contrat de services d'essai des materiaux et d'inspection conclu en 2011 avec Gemtec Limited soit prolonge en 2012 et que le prix figurant au contrat original soit majore de 212 344,48 $. 5.8 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-183 : Commission d'energie de The City of Saint John— Servitude de service public visant le boulevard Eagle, NID 55064018: 1. The City of Saint John octroie deux servitudes de service public a la Commission d'energie de The City of Saint John, designees comme etant les parcelles E-I et E-2 sur le plan d'arpentage montrant les servitudes de service public requises par la Commission d'energie de The City of Saint John pour la somme de 500 $ (TVH en sus, le cas echeant) pour chacune des deux servitudes sur une parcelle de terrain portant le NID 55064018, situee pres du boulevard Eagle, comme le montre de maniere generale le plan d'arpentage presente, au plus tard le 30 septembre 2012, sous reserve des conditions prevues dans I'entente soumise; 2. le conseil communal approuve le plan d'arpentage presente pour toutes les servitudes de service public; 3. le maire et la greffiere communale soient autorises a signer tous les documents necessaires pour effectuer cette concession. 5.9 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-181 : Fonds en fiducie pour 1'environnement— Lettre d'offre, le maire et la greffiere communale soient autorises a signer la lettre d'offre du Fonds en fiducie pour I'environnement concernant I'evaluation des risques environnementaux presentes par I'installation de traitement des eaux usees du quartier Est de Saint John (projet n° 120030). 5.10 Que la demande de I'organisme Vibrant Communities qui desire se presenter devant le conseil au sujet du service de transport en commun soit transmise a la greffiere pour qu'elle fixe une date de presentation. Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que la recommandation formulee relativement a chacune des questions soumises a I'approbation du conseil, a I'exclusion du point 5.1 Lettre de Buck concernant 1'abribus de la rue Sydney, qui fera I'objet de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que la liste des propositions et des points pouvant faire I'objet de mesures qui figure au dossier de I'ordre du jour de la seance du conseil du 16 juillet 2012 soit remise en format papier au conseil communal. A I'issue du vote, la proposition est adoptee. Proposition de la mairesse suppleante Rinehart Appuyee par le conseiller Farren RESOLU que la liste des propositions et des points pouvant faire I'objet de mesures soit transmise a la greffiere communale afin qu'elle determine s'il est possible de la presenter dans un format plus succinct et plus clair qui permettrait de la joindre systematiquement au dossier de I'ordre du jour des seances. A I'issue du vote, la proposition est adoptee. 6. Commentaires presentes par les membres 52 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 9. Audiences publiques 10. Etude des arretes municipaux 10.1 Presentation publique : 3795, chemin Loch Lomond, place Abigail et 356, avenue Eldersley Une presentation publique a eu lieu relativement au projet de modification de I'annexe A— Structure municipale, du Plan d'amenagement municipal visant a faire passer la designation des parties des parcelles de terrain situees au 3795, chemin Loch Lomond, a la place Abigail et au 356, avenue Eldersley actuellement designees zones de ressources rurales, inscrites sous les NID 55214910, 00329144, 55196588 et 00330159, de zones de ressources rurales a zones stables, ainsi que de I'annexe B — Utilisation future des terres, visant a faire passer la designation des memes parties desdites parcelles de terrain de zones de ressources rurales a zones residentielles rurales, en reconnaissance de trois lotissements residentiels ruraux precedemment approuves. 11. Interventions des membres du conseil 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.0 Avocat municipal : Modification a I'arrete procedural (arrete joint aux fins de troisieme lecture) Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que I'« Arrete numero M-5 —Arrete modifiant un arrete concernant le reglement interieur du conseil communal de The City of Saint John », visant a abroger et a remplacer les articles 8.6 a 8.11 relativement a I'heure de distribution de I'ordre du jour des reunions, fasse I'objet d'une lecture. A I'issue du vote, la proposition est adoptee. La conseillere McAlary vote contre la proposition. L'arrete intitule « Arrete numero M-5 —Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par le conseiller MacKenzie RESOLU que I'arrete intitule « Arrete numero M-5— Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John », visant a abroger et a remplacer les articles 8.6 a 8.11 relativement a I'heure de distribution de I'ordre du jour des reunions, fasse I'objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal y soit appose. A I'issue du vote, la proposition est adoptee. La conseillere McAlary vote contre la proposition. Troisieme lecture par titre de I'arrete intitule « Arrete numero M-5—Arrete modifiant I'Arrete concernant le reglement interieur du conseil communal de The City of Saint John ». 12.1 Commissaire aux finances : Annuler le processus d'appel d'offres — Soumission 2012-081801T relative a la place publique Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que, comme le recommande le commissaire aux finances dans le rapport soumis intitule M/C 2012-190 :Annuler le processus d'appel d'offres— Soumission 2012-081801 T relative a la place publique, le processus en question soit annule et que les services de gestion des equipements soit charge de diffuser un avis d'annulation a tous les soumissionnaires. A I'issue du vote, la proposition est adoptee. 53 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 12.3 Directeur general : Contrat n° 2012-21 relatif a I'inspection electromagnetique d'un tuyau sous pression en beton Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-188 : Contrat n°2012-21 relatif a 1'inspection electromagnetique de tuyaux sous pression en beton de 1 500 mm et de 1 350 mm de diametre, ledit contrat soit accorde au soumissionnaire Pure Technologies Ltd., au prix offert de 452 354,54 $, etabli a partir de quantites estimatives, et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents contractuels afferents. A I'issue du vote, la proposition est adoptee. 12.4 Directeur general : Contrat n° 2012-15 relatif au remplacement et aux modifications des ponceaux du ruisseau Hazen Proposition du conseiller Farren Appuyee par la conseillere McAlary RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2012-180 : Contrat n° 2012-15 relatif au remplacement et aux modifications des ponceaux du ruisseau Hazen, ledit contrat soit accorde au soumissionnaire le moins-disant, Fairville Construction Ltd., au prix offert de 468 395,85 $, etabli a partir de quantites estimatives, et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents contractuels afferents. A I'issue du vote, la proposition est adoptee. 12.5 Directeur general : Contrat n° 2012-9 — Conduite d'eau principale a la station de relevement n° 5 de la rue Gilbert Proposition de la conseillere McAlary Appuyee par le conseiller Merrithew RESOLU que, comme le recommande le directeur general, �e contrat n° 2012-9 relatif a la conduite d'eau principale de la station de relevement n° 5 de la rue Gilbert soit accorde au soumissionnaire le moins-disant, Fairville Construction Ltd., au prix offert de 857 166,59 $, etabli a partir de quantites estimatives, et que, par ailleurs, le maire et la greffiere communale soient autorises a signer les documents contractuels afferents. A I'issue du vote, la proposition est adoptee. 13. Rapports deposes par les comites 13.0 Comite plenier : Contrat de construction de la place publique exterieure du domaine Harbourfront Residences at Three Sisters Proposition de la mairesse suppleante Rinehart Appuyee par le conseiller Farren RESOLU que, comme le recommande le comite plenier, s'etant reuni le 16 juillet 2012, le conseil communal approuve le texte du contrat relatif a la construction de la place publique exterieure du domaine Harbourfront Residences at Three Sisters, apres I'ajout du libelle suivant a la clause 3.5.2 : « ... sous reserve que le directeur general puisse approuver une ou plusieurs demandes de modifications conformes a la conception actuelle, d'une valeur maximale de 10 000 $. » A I'issue du vote, la proposition est adoptee. 13.1 Comite plenier : Droit de cite pour le 410e Escadron de I'Aviation royale canadienne, detachement de Saint John Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere McAlary 54 97- COMMON COUNCIL/CONSEIL COMMUNAL JULY 16, 2012/LE 16 JUILLET 2012 RESOLU que, comme le recommande le comite plenier, s'etant reuni le 3 juillet 2012, le conseil rend hommage au 410e Escadron de I'Aviation royale canadienne, detachement de Saint John, en lui accordant le droit de cite. A I'issue du vote, la proposition est adoptee. 13.7 Comite plenier : Examen du projet de loi n°61 (mairesse suppleante Rinehart) Proposition de la mairesse suppleante Rinehart Appuyee par la conseillere Reardon RESOLU que : 1. Le conseil charge I'avocat municipal de faire un examen exhaustif du projet de loi n°61 et de son incidence potentielle pour The City of Saint John, notamment sur son fonctionnement. 2. Le conseil charge le directeur general de participer au processus d'examen. 3. Le conseil demande au directeur general ainsi qu'a I'avocat municipal, qui collaboreront avec le coordonnateur des affaires intergouvernementales, de se conformer aux echeanciers de I'Association. A I'issue du vote, la proposition est adoptee. 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 15. Correspondance generale 16. Levee de la seance Le maire declare que la seance est levee a 22 h 30. Points reportes a la prochaine seance du conseil : 11.1 Systeme de signalement en ligne des crimes pour les citoyens (conseiller Norton) 11.2 Processus budgetaire de 2013 (conseillere McAlary) 11.3 Budget de 2013 — Calendrier des reunions et des consultations publiques (conseiller Snook) 11.4 Comite devant representer les interets des citoyens/contribuables sur la question des pensions (conseillere Fullerton) 11.5 Couts lies aux services juridiques (conseillere Fullerton) 11.6 Parc Mispec (conseillere Fullerton) 11.7 Reformes fiscales visant les transports en commun et solutions en matiere de modes de transport novateurs (conseiller Snook) 11.8 Utilisation des espaces vacants ou peu utilises du centre pour les operations de transport en commun de Saint John (conseiller Norton) 12.2 Directeur general : Modification proposee au plan d'amenagement de la place Market Ouest 13.2 Zoo Cherry Brook (mairesse suppleante Rinehart) 13.3 Plan de gestion du rendement (mairesse suppleante Rinehart) 13.4 Monuments commemoratifs (mairesse suppleante Rinehart) 13.5 Notes de conference de presse et seminaire (mairesse suppleante Rinehart) 13.6 Relations avec les personnes designees (mairesse suppleante Rinehart) 14.1 Comite plenier : Lettre de Buck concernant I'abribus de la rue Sydney 15.1 Lettre de P. Whitebone concernant une propriete inesthetique maire greffiere communale 55 REPORT TO COMMON COUNCIL _ .._.._� �.� � . `:> � ,i'���(, ' � ��. ' M & C—2012— 199 f8 r- � . July 25, 2012 �ity of �alnt ��hn His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Public Hearing Date 317 City Line and 80 Kierstead Road BACKGROUND: As provided in Common Council's resolution of August 3, 2004, this report indicates the rezoning and Section 39 amendment applications received and recommends an appropriate public hearing date. Details of the applications are available in the Common Clerk's office and will form part of the documentation presented at the public hearings. The following applications have been received. Name of Location Existing Proposed Reason Applicant Zone Zone Serge Ethier 317 City Line "R-2" "RM-1" To permit two apartments and a rooming house in the existing building Sunstar Ltd. 80 Kierstead Road "I-3" "IL-1" To permit a group care facility for a maximum of 14 adults within the existing building RECOMMENDATION: That Common Council schedule the public hearings for the rezoning applications of Serge Ethier(317 City Line) and Sunstar Ltd. (80 Kierstead Road) for Monday, 56 M&C—2012— 199 -2 - July 25,2012 September 10, 2012 at 7:00 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager 57 r �� REPORT TO COMMON COUNCIL nd August 2 , 2012 � �� � „ •3 �;° ti �i _ �� \�` �. - � � ,?'��... . His Worship Mayor Mel Norton and Members of Common Council City of Saint John Your Worship and Councillors SUBJECT: Early Adopter Software Agreement With Sungard Public Sector Inc. for Customer Service Software Custoiner Service and Customer Relationship Management are important to Council and more importantly the citizens of Saint John. A key component of Customer Service is software and technology to manage and track calls for service or information. At the July 16��', 2012 meeting of Common Council passed item 3.Oa Customer Service — Proposed 2012 Improvements and CRM Software Early Adopter Agreement. As a result council authorize enrollment into an Early Adopter Software Agreement with Sungard Public Sector Inc. for Customer Relationship Managenlent (CRM) software. Subsequent to the ineeting it was discovered that the version of the agreement which Council approved was not the one that had been revised and approved by both parties. The purpose of this report is to present to Council the proper version of the agreement for approval, thereby maintaining the integrity of the official record. INPUT FROM OTHERS The City's Legal services have re��iewed the attached agreement, and are supportive. RESOLUTIONS 1. That the City enter into an Early Adopter Software Agreement generally in the form as attached to this letter to Council with Sungard Public Sector Inc. for the purposes of testing and receiving rights to use a Customer Service (CRM) Software; and 2. That the Mayor and Clerk be authorized to execute the said agreement. 58 Respectfully submitted, � 7 ' _/) '_.,...__-� � S �" Brian Woods, M.Sc. Manager, Infonnation Technology Jacqueline Hamilton, MCIP RPP Commissioner, Strategic Services ��� � �� � �`I _�t-- _i J. Patrick Woods, C.G.A. Ci�"y Manager 59 EARLY ADOPTER SOFTWARE AGREEMENT SUNGARD PUBLIC SECTOR INC. and City of Saint John 890 Fortress Street 15 Market Square City Hall Building 9th Floor Chico, CA 95973 Saint John, New Brunswick, Canada E2L4L1 ("SunGard Public Sector") ("Customer") This Early Atlopter Software Agreement ("AgreemenY') is entered into on the Execution Date by and between SunGard Public Sector and Customer. The parties agree as follows: 1. Certain Definitions. 1.1. "Component Svstem"means the computer software program(s)identified in Exhibit 1 as a Component System. 1.2. "EquipmenY' means a hardware and software configuration located within the United States of America or Canada for which SunGard Public Sector supports the use of the Limited Release Enhancement(s). 1.3. "Execution Date" means the latest date shown on the signature page of this Agreement. 1.4. "Intellectual Property Riqhts" means all patents, patent rights, copyrights, copyright registrations, trade secrets, trademarks, service marks, trademark and service mark registrations,goodwill pertaining to trademarks and service marks,and confidential information. 1.5. "Evaluation Period" means the period commencing on the Execution Date and ending one hundred twenty (120) days after the Execution Date. The evaluation periotl may be extended upon mutual agreement,in writing,by the parties hereto. 1,6. "General Release Revision" means a new version of a Component System to be issued as a general release to SunGard Public Sector's customers who receive,and have paid for,support and maintenance services for such Component System. 1.7. "Limited Release Enhancement" means preliminary changes to a Component System which increase the functionality of the Component System in question, inciuding all copies of all Object Code and all related specifications, documentation, technica► information, and all corrections, modifications, additions, improvements and enhancements to and all Intellectual Property Rights for such Limited Release Enhancement. 1.8. "Object Code"means computer programs assembled,compiled,or converted to magnetic or electronic binary form on software metlia,which are readable and usable by computer equipment. 1.9. "Source Code"means computer programs written in higher-level programming languages,sometimes accompanied by English language comments antl other programmer documentation. 2. Ownership andlor Right to Grant License. SunGard Public Sector owns and/or has the right to grant the license herein to the Limited Release Enhancement(s),all copies of the Limited Release Enhancement(s),and all Intellectual Property Rights for antl in the Limiied Release Enhancement(s). 3. License. 3.1. License. Subject to the terms and contlitions of this Agreement,SunGard Public Sector grants Customer a non-exclusive,non-transferable limited license to use the Limitetl Release Enhancement(s)in Object Code form on the Equipment,during the Evaluation Period,for the sole purpose of allowing Customer the opportunity to evaluate the functionality of the Limited Release Enhancement(s) and io provide feedback to SunGard Public Sector pertaining to the Limitetl Release Enhancement(s)as may be reasonably requested by SunGard Public Sector. The parties anticipate that upon conclusion of the Evaluation Period, the Limited Release Enhancement(s) will become a General Release Revision(s) and may be licensed by Customer at thal time at a tliscounted license fee as provided by the terms of Section 8 hereunder. Notwithstanding, SunGard Public Sector expressly reserves the sole and exclusive right to determine what functionality of the Limited Release Enhancement(s), if any, may be included in any General Release Revision. Further, SunGard Public Sector will solely determine when such General Release Revision will become available.Any rights not expressly granted in this Agreement are expressly reserved. 3.2. Restrictions on Use of the Limited Release Enhancement(s). Customer may not assign,license,or otherwise transfer,voluntarily,by operation of law or otherwise, its right to use the Limited Release Enhancement(s). Customer will not disclose all or any part of a Limited Release Enhancement to any person except its employees as reasonably necessary to permit its employees to use the Limited Release Enhancement for the purposes explicitly permitted in this Agreement. Customer may permit its employees to have access to the Limited Release Enhancement(s)only on a need-to-know basis and only if prior to granting such access,each such employee has been informed in writing of the non-tlisclosure obligations of Customer and the employee under this Agreement. Customer is prohibited from causing or permitting the reverse engineering, tlisassembly or decompilation of any Limited Release Enhancement in order to obtain Source Code, of for any other reason whatsoever. Customer may not make any Limitetl Release Enhancement available in any commercial time-sharing, commercial networking, or rental arrangements. Customer will not allow any Limited Release Enhancement, in whole or in part, to be exported outside of the United States of America (or Canada, as applicable for certain customers located in Canada),in any manner or by any means. Page 3 of 6 60 3.3. Intellectual Property Riqhts Notices. Customer agrees to include the Intellectual Property Rights notices provided by SunGard Public Sector in the cotle, or written on labels or containers of the Limited Release Enhancement(s),or on the cover or title page of documentation, in any copy or part thereof matle by Customer. Customer will not modify or remove,in any manner,the Intellectual Property rights notices provided by SunGard Public Sector in connection with the Limited Release Enhancement(s). 4. Services. Services (including without limitation installation, implementation, training, support and/or maintenance services) are not included herein but may be provided by SunGard Public Sector through separate agreement or atld-on quote which may be provided concurrently with this Agreement. 5. Waiver of Fees. There wiil be no license fee or maintenance charges for Customer's use of the Limited Release Enhancement(s) during the Evaluation Periotl. 6. Confidential Information. "Confidential Information"means non-public information of a party to this Agreement. Confidential Information of SunGartl Public Sector inclutles the Limited Release Enhancement(s), all software provided with the Limited Release Enhancement(s), and algorithms, methods, techniques and processes revealed by the Limited Release Enhancement(s). The party receiving ("RecipienY')any Confidential Information under this Agreement from the other party ("Owner")agrees:(i)to treat ihe Owner's Confidential Information as proprietary to the Owner,and(ii)that it will not knowingly disclose to any person or entity not a parfy to this Agreement, or use for its own or any such person's or entity's benefit, any Confitlential Information of the Owner. In no event will the Recipient use less care to maintain the confidentiality of the Owner's Confitlential Information than the Recipient uses to maintain the confitlentiality of its own information of equal importance, using at all times at least a reasonable standard of care. Confidential Information,whether or not described above,does not include information that: (i)is or becomes known to the public without fault or breach of the Recipient; (ii) is independently tleveloped by the Recipient wiihout use of any Confidential Information of the Owner, (iii)the Owner regularly discloses to third parties without restriction on disclosure,or(iv)the Recipient receives from a party other than the Owner without restriction on disclosure and without breach of a non-disclosure obligation. Notwithstanding ihe termination of this Agreement, the non-tlisclosure and non-use obligations set forth above will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the first receipt of that item by the Recipient. However, Customer's obligations to maintain the Limited Release Enhancement(s)as confidential will survive in perpetuity. 7. Term and Termination. This Agreement will continue in full force and effect until the expiration of the Evaluation Period,at which time this Agreement and the license granted to Customer hereunder will automatically terminate. However, Customer may obtain either a perpetual or a limited-term license to the Component Systems at any time, through a separate agreement that is signed by both parties. Either party may terminate this Agreement prior to the expiration of the Evaluation Periotl if the other party breaches or fails to perform any material term or condition of this Agreement and fails to correct or cure such breach or failure to the reasonable satisfaction of the party desiring termination within two (2) days after the giving of notice as providetl in this Agreement, provitled that the breach is capable of being cured. For breaches that are not capable of being cured,this Agreement is terminable immediately by the non-breaching party upon notice to the breaching party. At fhe termination of this Agreement,unless the parties have entered into a separate agreement for a continuing license to use the Component Systems,Customer promptly will return to SunGard Public Sector all copies of the Limited Release Enhancement(s), and will certify to SunGard Public Sector in writing, over the signature of a tluly authorized representative of Customer, that it has done so. Further, SunGard Public Sector reserves the right, at SunGard Public Sector's expense, to independently verify the removal or uninstall of the Limited Release Enhancement(s)from any of Customer's central servers and/or individual workstations. All obligations relating to non-use and non-disclosure of Confidential Information and the obligations of Customer to respect SunGard Public Sector's Intellectual Property Rights will survive termination of this Agreement for any reason. 8. Credit Towards License Fee for the General Release Revision. Upon the conclusion of the Evaluation Period and in consideration of Customer's full cooperation and participation as an early adopter of the Limited Release Enhancement(s) hereuntler, SunGard Public Sector shall offer to Customer a one-time credit (the"Early Adopter CrediY')equal to one hundred percent(100%)of SunGard Public Sector's list price license fee for each General Release Revision associated with the Component System(s)listed untler Exhibit 1. The Early Adopter Credit shall be available for a period of twelve months following the conclusion of the Evaluation Period, should Customer decide to obtain a perpelual license to fhe General Release Revision of the Component System during that time. 9. Notices. All notices antl other communications required or permitted under this Agreement must be in writing and will be deemed given when: delivered personally;sent by registered or certified mail, return receipt requested;transmitted by facsimile confirmed by first class mail;or sent by overnight courier. Notices must be sent to a party at its address shown on the first page of this Agreement,or to such other place as the party may subsequently designate for its receipt of notices. 10. EXCLUSION OF WARRANTIES AND LIABILITY. SUNGARD PUBLIC SECTOR MAKES NO WARRANTIES WHATSOEVER,EXPRESSED OR IMPLIED, WITH REGARD TO ANY MATTER RELATING TO THIS AGREEMENT. CUSTOMER ACKNOWLEDGES AND AGREES THAT THE LIMITED RELEASE ENHANCEMENTS ARE PROVIDED TO CUSTOMER "AS IS" SOLELY FOR THE PURPOSES SPECIFICALLY SET FORTH IN THIS AGREEMENT AND THAT SUNGARD PUBLIC SECTOR MAKES NO WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED,WITH REGARD TO THE LIMITED RELEASE ENHANCEMENTS OR ANY PARTS THEREOF, AND THAT SUNGARD PUBLIC SECTOR EXPLICITLY DISCLAIMS ALL WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE. CUSTOMER ACKNOWLEDGES AND AGREES THAT IN NO EVENT WILL SUNGARD PUBLIC SECTOR HAVE ANY LIABILITY WHATSOEVER IN CONNECTION WITH ANY LIMITED RELEASE ENHANCEMENT,THIS LICENSE,OR ANY OTHER MATTER RELATING TO THIS AGREEMENT, WHETHER FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER TYPE OF DAMAGES. CUSTOMER ACKNOWLEDGES AND AGREES THAT SUNGARD PUBLIC SECTOR HAS ENTERED INTO THIS AGREEMENT IN RELIANCE UPON THE LIMITATIONS OF LIABILITY AND THE DISCLAIMERS OF WARRANTIES AND DAMAGES SET FORTH IN THIS AGREEMENT,AND THAT THE SAME FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES. 11. Miscellaneous. Neither party to this Agreement will be liable to the other for any failure or delay in performance under this Agreement due to circumstances beyontl its reasonable control including,without limitation,Acts of God,accident, labor tlisruption,acts,omissions and defaults of third parlies,and official,governmental and judicial action not the fault of the party failing or delaying in performance. This Agreement will be governetl by and construed in accordance with the laws of the State of California. If any provision of this Agreement is found invalid or unenforceable,it will be enforced to the maximum extent permissible,and the legality and enforceability of the other provisions of this Agreement will not be affected. No failure of either party to this Agreement to prosecute its rights with respect to any single or continuing breach of this Agreement will act as a waiver of the right of that party to later exercise any right or enforce any remedy granted untler this Agreement with respect to that Page 4 of 6 61 same or any other breach of this Agreement by the other party to this Agreement. This Agreement sets forth the entire agreement between the parties with respect to the subject matter hereof,and all prior discussions,representations, proposals,offers and oral or written communications of any nature are entirely superseded hereby and extinguished by the execution of this Agreement. No modification hereof or waiver of any right under this Agreement will be effective unless it is evidenced in a writing executed by an authorized representative of each parfy to ihis Agreement, THIS AGREEMENT IS OF NO FORCE OR EFFECT UNLESS OR UNTIL THE PARTIES HAVE SEPARATELY EXECUTED THE FOLLOWING AGREEMENT I ADD- ON QUOTE, FOR SERIVICES TO BE PROVIDED TO CUSTOMER, WHICH IS PROVIDED CONCURRENTLY WITH THIS AGREEMENT: CITY OF SAINT JOHN STATEMENT OF WORK&EARLY ADOPTER QUOTE SUNGARD PUBLIC SECTOR INC. By: Name/Title: Date: Customer—The City of Saint John Signature Name Title Mayor Date Signature Name Title Coinmon Clerk Date Resolution Date Page 5 of 6 62 EXHIBIT 1 NOTE: In order to use the Limited Release Enhancement(s), Customer must also obtain, install on the Equipment and maintain SunGard Public Sector-supportetl versions of certain software products, database software products and certain software/hardware peripherals. By this notice, SunGard Public Sector is advising Customer that Customer should consult with its SunGard Public Sector Professional Services representative to obtain a written listing of such necessary software products, database software products and software/hardware peripherals Component System(s) ONESolution Customer Relationship Management (OS-CRM) PAYMENT: There will be no license fee or maintenance charges for Customer's use of the Limited Release Enhancement(s). DELIVERY: The Limited Release Enhancement(s) will be delivered to the Delivery Address within a commercially reasonable period of time following the Execution Date. Page 6 of 6 63 � Cam us-Har our p . Connectlon Linking Primary Centres � -- _;� ,� �� . , �r�� . 4. p I .FC � � �� �� _ y � . 1 �+ ! R 7 �1�' �4 .: i .�` ° '� � `r* � � � - � � ` � - � �.�q ���.� �` � - ; ,�� �" x` �" .� F_ Y�S �i � � � � a tt � � J , � _ ;# � .. ..- u�� � .r��,� ..��X� +� � "," .i 7' _ �r a '�� � � ' � r „; .� �1�� ¢� : � +��- � � 1 . i � .r� ..�� - . �' ��M a -� '_���� * y�� / ' ° iw 1� t:f '' ��� ' '. � �- t '� ,�,.,,� �i�;°y�°��'� ~ I� � � '#�' ,:f�', [ ¢ �( �,�-�- - �- .. :� � ,�'..� �""� �-- _ � .,. � _ �,�" ,� ��� - � • ?�� �T "�',' � . .��. , . �'�-° �", ` �� '��; , � �-� .� �:� - ��� � K 1' �;�_ +.. . . .. _#�+ � �..• ��r� �` 5`� � � w . U town Green Feet Committee �' ���� t ��� ��� � - p ���5�, � �r-�i���� Jul 2012 h v � ��,, �:���� y . .;�}� ., � .���_� _ ����� �� �:� _ s � i tt t ; er h r, _r';f:�;��' �,�,��'t,, 64 � ������ A out Green Feet _: � � t � �} � � � � . • Environment committee for Uptown Saint John, established in 2 0 0 8. ° • Works with stakeholders to make the Uptown a greener place to live, work and play. ..:� ,��,''+� � P. :. # ;. • Initiatives have included: brin our own ba � �=�°,�� g y g .._ _� ro ram business rec clin � �''. �'` � ' ���� p g � Y g � , --- %� "�� • '' -- ��;�,d-�, _ . program, Uptown blke racks. _�_ � �; _ — ,::��� .�� . � . . . -� � _ � - ���t-. � . -;,. � � Green Feet has Identified - - �+ ������� � ' _ .q° ���' �.� . . G��-� active transportation (AT) �-����_�� � - �. initiatives as riorities for the next ears. �� p 3 Y �`� , � LT���� �� �:� - s a i « t j o h r, ?'�r:?:'�"' ������'��, 65 � • Gettln H ere 1 � � g • 2009 — Active Transportation Saint John (ATSJ) creates a citywide map of proposed bike routes in ¢ consultation with the City. • 2010 — Terrain Group conducts the Trails and ��. :��.. � : � :� :�,.:.. Bikewa s Master Plan for the Cit : re ort identifies �`� #;' y Y p ��q ��� route to Hos ital UNBSJ as a ma'or riorit . ��� p / J p Y ���� .. a���:x� „ • 2010-11 — P1anSJ is developed and adopts the ��:��,� �� ���� �.�' recommendations of the Terrain Group plan. � �a:[� � � , M ry � � � 2011 — Saint John C clin Club founded. Ensuin ��j� �k��� - ' Y g g ��?��y V 5`� 'r.'w.�'I. '��1�1.. .'�.� -♦ dialogue reiterates need for more bike routes. � --_ � �� , � LT���� �� �:� - s a i « t j o h r, ?'�r:?:'�"' ������'��, 66 � • Gettin H ere 2 � � g • 2011 — Following P1anSJ's consultation process and in response to citizen wishes, Pedestrian & Traffic ¢ Service increases its focus on designing, installing and properly maintaining AT infrastructure. � �,, :.� f,� ^ � :�.;�.,., • 2 012 — Cit 's En ineerin staff instruct UNB Civil �`� # + Y g g ��q �;� En ineerin students to desi n route alternatives. ��� g g g ����� �"'��x-�« a � „ • 2 012 — Green Feet places completion of the route at ��:��,�-�, �� ��p5'� �.� � Y � � � � � �'qF� .�° the top of its priority llst and allocates funding. � �a:[� � � , :� � . . ��,'�.�.. - _ -� • 2012 — Engineering, Green Feet and ATSJ select �� ����� :�,�� preferred route. � -_�� * �� , � LT���� �� �:� - s a i « t j o h r, ?'�r:?:'�"' ������'��, 67 � �%',�''��'-r..;.�1�'y� '•. ry �(��/� �� �� . ^. 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Connectln . . . �� .: - _ � t : .�. . � ,i♦ � '�\� ., � ` .. . �� - ; � F �� � �C� �� � - ' ��� �. � �/�{ "� • �' y K�: .I � ��~ Jd'�y; ,i � C<<`,'�` - �f'il° IJC {, 'p�L� _ � }'• � j ' ��:.�e < � ':�i,^ � �: . �� • Work laces � - �� •�' � ` `�` �� . _ -� � :. ., , , ;,..� �� ���„-, . � y��}P ' � _ i ` ,.j►� � ' R ' . �� `��+ t. 1 ,.��� '::� t . .��►�• ��.,�� �'' , l "I ;9 f�i+1 " ,sv .ts.• f . . . , �:�}`. '�� .tif r� .,. .',`!���.� • 7: ,+t.� „ -.• s. �� .i• c �,� i���� �� ��'��.��� �` Prlority �� ,:��.� . � , . .�: :�r�.�. .;� 6,� .�� . . '�y ,S.. r:. '��'�' �,�• . . , ' `' � � ' /\' , �r� � I rl ��/•�•i�1 Nei hbourhoods ,' . - - �k=�� ' � � � � ;,r`: '-1�r�' / � g . , ;, . . - r�'_ .._P -� . �',% .�:�'!YLY! � ' �-����+ �"3 '� � �•� �• • • • - ' �o • �1 i��:�:•�. � +!r x � r ,'•_ t ti t�'� .//��.� ,u � �. Intensificatlon �.r:� :y�, ���- f �. �. ��a� �. � �`:•���,- ` /, r0,,�!� . ', �-': ��� . ,,� : ..t '•e ��� �/ �',� �✓ �' Areas �..r�- �-� t .�� � , .� -:��� ` �l r�� �� •`��. •• ' ' / 'r`. ~, A • � t •i � • � �i� �: r �,: yfi:,.�,�_�'/ ' `, '�� �j ����- •t�"� � ''�b �..`X+� ''''r'�.. • Communit ., � � t .,�� -.�.� � , r,� ��.: .�'� " � ' ���;'�,.�t, J �. r��' .} .��'� •� � ; �,�x�� � �A � � � � �.� �'/�. i�- `{��� '�� . . . ��. _ 1 4� • '��� ��s',.i� rt ?•j` _ F3;��^�"+ 1 � Facilltles and � ., r : .� ,- . . .- ... � . � y� . ���;,� - ! ��i�' � •.���2✓� i�C,���.�+, Y•_� , ''�iv� "R�s ,�J `yy�', � �� �'� � � � ti �'��`� ti �� • • � I ♦ r`T`����� j j�, � � <!�C�'•' �' .` �, T� Destinatlons ���. _ �;� -.t.�: ��l�� ��� ..���i - ;i ,�:a":� .� �r c'Fr � �dl� � � �P �;� � ,i:;�i� I�f, �' �� ��. y y �1� "�� ���+:�� � --- _ - ' �� ` _ ��� i , � ��� ��.'+i • ' S�•:�}r r�..ta;"�'•.�� ��.,i , _�•� ,.�'S� ~+ ��'� , � ' �)• ��'�.t . Parks and Local - ��f��:-� y � � ' i R�' 'lt �• ~� `. ..w- �� . _ . �_�'�` ��r��:' :� � t�,�' = .�•.;:`r, . /.� ' ^ �� ,r .l-" , Trail Networks � ���,-��� . ��,^L�,�a��y�° 1.,��� ��� �g-� .� . I�� ���i.�'i17� �'El� '�' 'f's i f ti r r� J �j �� �}.i�.�%!��''� ��� � ^ r� � � � , r ��•�` • ' ' �T�,� ��'•��'i��••~'�'..:� p�� ;t � ••4 „•'• �'�•��'���v �' �T•�i��{:�,� , -_� , ri" "r � . ♦ -( J�� w n • �:'7��� �� � �./ LT���� � � _ � :; , �. =���'�� , ,:;��. �..�:- _ � � �� . > � ,,�.,;� ��: s � f r� t j o h n r r � �' a ��?t', �����`��,� � ti�*��. �} ,,;�:,�,.���� ;. ►' l �' � �. .�r. � . . ,•ser'►. �.,�Cti-:�� :J/ I . 74 � • Route Ratlona e � � • The final route was chosen based on ease of use, ease to educate motorists, and serving key ¢ neighbourhoods and destinations along the way. • Would generate short AT trips as well as commutes. ,� ���.; .� :�,.,:. � • Achieves two ob'ectives in Polic TM-16 of P1anSJ `� #;�: J Y � „�.,9 �, .- . . � `� (Sectlon 8.3) : North End-Uptown and Hospltal / ����� �"'��x-�« a � � `� ;, UNBSJ AT connections. ��:�,�.�, �� �°� �� �___, :`°►�� ��-�" • Additionall su orts olicies TM-1o, 11, 12. � �:t`� � Y pp p ��,,.� ., , _ � • Increased safet and c clist route visibilit crucial �� �`�� y y / y �,�� for rowin ridershi . � � * g g p ��: , � LT���� �� � - .:. � :�.�si �. s � i r� t j o h n "�f �°��, �'�'��� 75 � • • Route E ements : Initla P ase � � . • Paint: cycle lanes and shared space markings. • Intersection improvements. '���; - '���l � ,�; ¢ � II� e i T �+�n_.s �—� • Route wa indin si na e. ��'��� '"����*-_ � Yf g g g . � � ►,, • Pavement and catch basin ,,==-�� ��� ���-� � ��P�� �+� .� �,J�. � �. # ; • Y="� � y�� ���q i.:�.� lmprovements where --- - ~� �� ��r _�� �� �., __ � � - y' {'� ., �.,.w.�rw,�.. � � '� f I k"�x� � necessary. .� ��4 ; y- %� ���� , } . �d_ �.� �� �� �46; , �; ��r, t �' i �I �� i�� �:�' • Lon er term: ma huts at �: ''� ' � �a�[� � � g p ���. � t � � termini further ri ht-of-wa �� � . � � ��'�� �� ' � � V I'i:. ''.IP:l.I�r. �.�1 i. �,.II°� ..��.�'; ..�i i. �-,�� 5..� • • J . ��� .,,�,, -,�., . lmprovements with road reconstructlon. � --_ � �� , � LT���� �� � - .:. � :�.�si �. s � i r� t j o h n "�f �°��, �'�'��� 76 � • Movin Forwar � � . g • Proj ected implementation cost of $6 0,o 0 o for initial phase (approx. �11,32i/km), including painting, ¢ signage, intersections and necessary surface repairs. • Green Feet: $10,o 0 o commitment. � ��. ,;�, ,�f� : � i • Lookin for Council's a roval to make this ro'ect a `��q#�;� g pp p J �,�, priority and begin allocating resources. ����� �"��x-,�« . . '%� ���; • Suggest that Councll direct staff to prepare a report ����,tl-�:� �µ�.� �� - Y 1�.i. � includin detailed routin , costs and timetable. ��.�.;`� � g g .,..� . , � ,��,,�,. � - � • Timin of im lementation de ends on Council's ��� '��� g p p :,�� direction throu h the bud etin rocess. � � * g g g p ��: , � LT���� �� � - .:. � :�.�si �. s � i r� t j o h n "�f �°��, �'�'��� 77 � • Conc uslon � � . • Increased connectivity. • Increased safety and visibility. ° • Promotes an active, healthy lifestyle. � ��� • Su orts man of the cit 's olic oals. � ��#� �+� pp Y Y p Y g . � �. '�;ti ,�.,9 �, • An " win" fr 11 fh v � ��� easy o a o t e abo e. �.�� ; a���;x� �. • Culmination of a lon -term collaboration with ��:���� ��' g :�:�� �� Y ��-�" many different groups. ���t`� � ,��;��.y,,. � +F - � .5`�"� Y'N.'.:'I. ��1�1 � I.`� J � ������•�� � _ ....r � '^'pli.n. $ $ � Pl � f CF �1 fl r,f��a'�`�, 1�`�'��! 78 �-- an ou �� _ �. � � � : _ �.. � _ �, ��- -;� � � �r�� . � � .� �; ,.� r °�' � R= 7 �1�' �4 .: i .�` ° '� � `r* � � � - � � ` � - � �.�q ���.� �` � - ; ,�� �" x` �" .� F_ Y�S �i � � � � a tt � � J , � _ ;# � .. ..- u�� � .r��,� ..��X� +� � "," .i 7' _ �r a '�� � � ' � r „; .� �1�� ¢� : � +��- � � 1 . i � .r� ..�� - . �' ��M a -� '_���� * y�� / ' ° iw 1� t:f '' ��� ' '. � �- t '� ,�,.,,� �i�;°y�°��'� ~ I� � 1� � '#�' ,:f�', [ ¢ �( �,�-�- - �- .. :� � ,�'..� �""� �-- _ � .,. �. ;,� I .,�" ,� ,�� �r�"` ��' � s � - ����� �f��'' i �i � ,�� �V�� l4• ' y K 1�� �ay�;_�_ . 3 - � _� — � �� �4� � . 1 f r � {,j'*�ki 5�1�� � e��� �4�, � .?`q:�p� � -. �� '��'�i�!' n �. "' r'�.+�•� � .J �'4� tvh,�sQ �i �^ 1 � . - , ` �-0 5�kl � k�r� .�?{ - �.ti, - .a� `t- �Is�� y y� . �� '. x ..X e �' '- ,�`� .- ,y . . *i�y�.J�k I 1.`„ q,".i5, �_ �.. - "P�n� v'�'�"�. �.. . 1.'. .� z{��. � � �r �.� . 9• .y� ��� . .Ly' '�+.+�[?�'�f'..,��� . r. � � ��l.��� $ �~��] 6�J��yL�'� �." �� l.�� ' '�t1. _ . : v YF�r��N .."� 1�~ .Y� '�'��1",��"�'� . . . . - � . .. , � . ���������. '? ' ....r � '�'�1'�.M1. � � � � � � � � �� r,��°����, �r�?���' 79 � • f �°�'� BY-LAW NU1I�BER C.P. 110-200 ARRETE N° C.P. 110-200 A LAW TO AMEND ARRETE MODIFIANT L'ARRETE THE ZONING BY-LAW SUR LE ZONAGE DE THE CITY OF OF THE CITY OF SAINT JOHN SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: decrete ce qui suit : The Zoz�ing By-law of The City of L'anete sur le zonage de The City Saint John enacted on the nineteenth day of of Saint John, decrete le dix-neuf (19) December, A.D. 2005, is amencied by: decembre 2005, est modifie par: 1 Amending Schedule "A", the 1 La madification de 1'annexe«A», Zoning Map of The City of Saint 3ohn, by Carte de zonage de The City of Saint John, re-zoning a parcel of land with an area of permettant de modifier la designation d'une approximately 8.9 hectares, located at parcelle de terrain d'une superficie 1450-1600 Sandy Point Road, also d'environ 8,9 bectares, situee au 1450- identified as being PID No. 55117071 and 160b, chemin Sandy Point, et portant le a portion of PID Nos. 00050823, NID 55117071, et etant aussi une partie des 55I53332, 55151609, 55145551 and NID Q0050823, SSI53332, 55151609, 55145544, from "R-S2" One and Two 55145551 et 55145544, de zone Family Suburban Residential to "TH" residentielle de banlieue—habitatzons Townhouse and "RM-2" High Rise unifamiliales et bifamiliales «RS-2 » a Multiple Residential pursuant to a zone de maisons en rangee«TH»et zone resolution adopted by Common Council de tours d'habitations a logements under Section 39 of the Community multiples «RM-2» confortn�ment �une Planning Act. resolution adopt�e par le conseil municipal en�ertu de 1'article 39 de la Loi sur 1'urbanisme. -all as shown on the plan attached hereto -toutes les modifications sont indiquees sur and forming part of this by-law. le plan ci joint et font partie du present arrete. IN W�TNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said City to be affixed present arrete le 2012, to tkus by-law the # day of *, A.D. 2012 avec les signatuz�es suivantes . and signed by: Mayor/Maire Common C1erk/Greffi�re communale First Reading -3uly 30,2012 Premiere lectuxe -le 30 juillet 2�12 Second Reading -July 30,2012 Deuxieme lecture -le 30 juillet 2012 Third Reading - Troisieme lecture - 80 GROVIlTH & DEVELOPMENT SERVICES / SERVICES DE DEVELOPPEMENT ET DE CROISSANCE REZQNING 1 REZONAGE Amending Schedule "A" of the Zoning By-Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Sainf John � _ .-----� ----- 'i � * : �d r ;: D r,� t� •C :� � 0 U (�J" FROM 1 DE TO 1 A �� RM-2 High Rise Multiple Residential / RS-2 zone de tours d'habitations a One and Two Family Suburban logements multiples Residenfial I zone de banlieue- habitations uni#amiliales et bifiamiliales - TH Townhouse / maisons en rangee � Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adop#ee par le conseil municipal en vertu de I'article 39 de la Loi sur I'urbanisme Applicant: Kierstead Quigfey & Roberts Ltd. Location: 145Q-1fi00 chernin Sandy Paint Road PID(s)INIP(s): 55117071 & portion of/de 55145544, Qp050823, 55153332, 551516d9 & 55145551 Considered by P.A.C.Iconsidere par le C.C.U.: June 19 juin 2012 & July 17 juillet 2012. Enacted by CouncillApprouve par le Conseil: Filed in Registry OfficelEnregistre le: By-Law #/Arrete # Drawn By/Creee Par: David Ca�ture Date DrawnlCarte Creee: July 3�juille#, 2012, 81 �a . � C� Section 39 Conditions — 1�50-1640 Sandy Point Road That, pursuant to the provisions of Section 39 of the Community Planning Act, the proposed de�elopment of the parcel of land with an area of approximately 8.9 hectares, located at 1450- 1600 Sandy Point Road, also identified as PID Numbers 55117071 and part of 55145544, 00050823, 55153332, 55151609, and 55145553, be subject to a detailed agreement inciuding the following conditions: a. Prior to any development of the site, the developer be required to complete a Slope Stability Study to access the sui#ability of#he land for canstruction of the proposed developmenfi, subject to approval by the Chief Building Inspector or their designate; b. Prior to any development of the site, the devefoper be required to compiete a Traffic Impact Study to determine if any improvements to Sandy Point Road and/or the intersection of Sandy Point Road and any future streets or any access points connecting the proposed development to a public street will be req�ired to facilitate full-build out of the proposed development. The review must include slope and topographic considerations and is subject to the approval by the Chief City Engineer or his designate; c. Any development of the site be in accordance with a detailed engineering water and sewer analysis determining the impac#of the development on the existing infrastructure, and a detailed engineering servicing plan for the approval of the Chiet City Engineer or his designate, prior to approval of any Building Permit(s}; d. Any development of the site be in accordance with a detailed drainage plan / report, prepared by the developer and subject to the approval of the Chief City Engineer or his designafe, prior to issuance of any Building Permit(s). This report must also determine the impact this devefopment will have on the existing storm sewer infrastructure and also to ensure that this proposal does not exceed the current capacity of the existing storm system; e. The developer must provide all utilities underground, including power and telephone from the existing overhead facilities, as required in fhe City of Saint John Subdivision Bylaw and that any costs to extend or improve off-site infrastructure to serrre the development be completed at the developer's expense; f. Prior to any development or deforestation of the site, no portion of the site shall be developed except in accordance with detailed plans including, but not limited to, a site plan, building elevatians, a landscape plan and a grading pfan, all of which are to be prepared by the proponent of the devefopment and subject ta the approvai of Common Council and incorporated inta a Developmenf Agreement, as a statutory amendment to these conditions; 82 g. Construction of the "TH" Townhouse and "RM-2" High Rise Multiple Residenfiial area of the site shall be completed wifhin 5 years of the date of the rezoning coming into effect. Should this not occur, no fur�her development of the "TH" Townhouse and "RM-2" High Rise Multiple Residential area of the sFte shall be permitted and Council shall take steps to immediately repeaf the rezoning agreement and the rezaning pursuant to Sections 39{5) and 39(6}of the Community Planning Act and the land shall return to its previous zone; and h. In accordance with Section 39{8) of the Community Planning Act, the applicant shall provide a certified cheque in the amount of one thousand dollars ($1,000.00)to cover expenses related to the cancellation of the conditional rezoning agreement and/or repeal of the rezoning in the event that the conditions attached to the rezoning cannot be met, as per policy I-5 in the Municipal Plan. The certified cheque shall be repayable on the substantial completion of the development for which the rezoning is granted. 83 �o - � BY-I�AW N�.: ARRETE NO : A LAW TO AMEND A BY-LAW AItRETE MODIFIANT L'ARRETE 1tELATIF RL:SPECTING TRAFFIC ON STREETS IN A LA CIRCUI.ATION DANS LES RUES TFIE CITY OF SAINT JOHN MADE UNDER DANS THE CITY OF SAINT JOHN EDICT� TI�AUTHORiTY OF THE MOTOR CONFORMFMENT A LA IAI SUR LES VEIIICLE ACT, 1973,AND AM.F.NDMENTS VI+:HICULES A MQTEUR(1473) ET LF,S THERETO MODIFiCATIONS ATFERENTES Be it enacted by the Comrnon Council of Lors d'une reunion du conseil municipal, The City of Saint John as folIows: The City of Saint John a decrct�ce qni suit : 11 By-law of '1'he City of Saint John Par les presentes, 1'arrete de The City of entitled "A l3y-law Respccting Traffic On Streets Saint John intitule « Arret� relatif a la circulation In The City of Saint John Made Under '1'he dans les rues dans The City of Saint John edict� Authority of Thc Motor Vehicle Act, 1973, and conformement a la Loi sur� les vehicules a rrtoteur A�nendments Thereto", enacted on thc I9�' day of (1973} et les modifications afferentes », d�cr�te le December, A.D. 2005, is hereby amended as 19 decembrc 2005,est modifiC comme suit : follows: 1 Section 16 is amended by adding ihe 1 L'articie 16 esi modifie par 1'adjonction de ce following immediately after subsection 16(G): qui suit immediatement apres le paragraphe 16(6) : "16(7) No person shall between the hours « 16(7) Il est interdit a quiconque de of 00:01 of the first day of tl�e month and stationner un vehicule a moteur entre Oh01 18:00 of the 15�' day of the month from le premier jour du mois ct 18 h le 15e jour December 1 to March 31,park a vehicle on du mois, du premier decembre au 31 mars, the even numbered side of a street that is sur le cote pair d'une rue inscrite a listed in Schedule "I�-2." 1'annexe «H-2 ». "16(8) No person shall between the hours 16(8) Il est interdit a quiconque de of 00:01 of the 16u' day of the month and stationner un vehicule a moteur entre Oh01 I8:00 of the last day of the month from le l6e jour du mois et 18 h le dernier jour December 1 to March 31, park a vehicle on du mois, du premier d�cembre au. 31 mars, the odd numbered side o� a strcet that is sur le cote impair d'une rue inscrite a listcd in Schedule"H-2."" 1'annexc«H-2 ». 2 Schedule H-1 —Alternate Side Parking- is 2 L'Annexe H-1 —Stationnement unilateraI amended by delefing the following words under the altern� — est modifiEe par la suppression des mots following headings : suivants sous les titres suivants : Street I,iznits Rues Limites King Street East Carmarthcn St. to rue King Est de la rue Carmarl.hen a Wenhvorth St. la rue Wentworth King Street i;ast Pitt St. to the easterly end rue King Est de la rue Pitt� of King Street East !'extremite est dc la rue King Est 84 3 Schedule H-1 —Alternate Side Yarking- is 3 L'Anncxe H-1 —Stationnement unilateral amended by adding the following words under the alterne — est modifiee par 1'adjonction des mots following headings : suivants sous les titres suivants : Street Limits Rues Limites King Street East Crown St. to the easterly ruc King�;st de la rue Crown a end of King St. East 1'extremite est dc la rue King Est. 4 By adding the attached Schedule H-2 4 Par I'adjonetion de 1'Annexe H-2 — Altemate Side Parking, December 1 to March 31 Stalionnement unilateral alterne, du premier immediately after Schedule H-1. d�cembre au 31 mars ci jointe immediatement apres 1'annexe H-1. IN WITNESS WHEREOr The City of Saint John EN FOI ll�, QUOI, The City of Saint John a fait has caused the Corporate Common Seal of the said apposer son sceau municipal sur le pz-esent arrete City to be affixed to this by-law thc day lc 2012, avec les signatures of , A.D. 2012 signed by: suivantcs : Mayor/Maire Corrunon Clerk/greffiere communale First Reading -July 30, 2012 1'remiere lect2xre -le 30 juillet 2012 Second Reading -July 30, 2012 Dcuxieme lecture -le 30 juillet 2012 Tlurd Reading - Troisieme lecture - 85 SCHEDULE A-2 ANNEXE H-2 ALTERNATE SIDE PARKING STATiONNEMENT UNILATER.4L December 1 to March 31 ALTERN� Du 1"decembre au 31 mars Street Limits Street Limits King St. East Carmarii�cn St. to rue King Est de la rue Carmarthen�la rue Wentworth St. Wentworth King St. East Pitt St.to Crown St. rue King Est de la rue I'itt a la rue Crown 86 ���� o.�^. ��'�`� �yry -,�, The City of Saint John August 1, 2012 Deputy Mayor and Members of Common Council Deputy and Councillors: Subject: United Way Presentation I am requesting that Council permit scheduling of a presentation by the United Way on their new Strategic Plan. Motion: Refer to Clerk for scheduling Respectfully Submitted, �'///" / , ,_/ Mayor, Mel Norton City of Saint John �r � SAINT JOHN P.O.Box 1971 Saint)ohn, NB Canada E2L 4L1 I wvwvsaintjohn.ca I C.P 1971 Saint john,N.-B.Canada E2L 4L7 �_. $7 ;� � _ ;,�. -� The City of Saint John August 1, 2012 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Scheduling of Council Meetings As you know, Council meetings are currently scheduled every two weeks with the option of ineeting every week if/when required. The current practice is to hold the closed session Committee of the Whole meeting prior to the regular open session of Council. This can pose a challenge as, due to time constraints, it can be difficult for Council to complete each of the closed session agenda items prior to the scheduled start time of the open session meeting. In order to address this challenge, Council may want to consider a new scheduling model. For instance, a full closed session meeting could be scheduled on council's off weeks, thereby eliminating the need of being on time for the regular open session meeting. Another suggestion would be for all regular open session meetings to be consistently scheduled for a 7:00 p.m. start time. Council members may have other suggestions/input. Motion:That the regular open session Council meeting is consistently scheduled to begin at 7:00 p.m. Respectfully Submitted, (Received via email) Deputy Mayor Shelley Rinehart City of Saint John l�' _ SAI1vT JOHN FO.Sox 1971 Saint John,NB Canada E2L 4L1 � wtivw.saint�ohn.ca I CP.1971 Saint John,N.-B.Canada E2l 4L7 .-�—, $8 r' < .� ��',/!�rt\'\ '�` 1 �/J ,��� �- .�� The City of Saint John August 3, 2012 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Recommendation for Committee Review Background: Over the past few weeks a number of motions have come forward regarding the reporting, accountability and composition of ABCs in the City of Saint John by myself and Councillors McAlary and Merrithew. This type of continuous assessment is of paramount importance as we move to have more effective, efficient and fiscally responsible management and oversight. Given that a full review of all ABCs has been proposed, it seems appropriate that that Committee would not only review the Terms of Reference for Individual ABCs but would also be well positioned to bring back recommendations for elimination, combination and/or mandate changes. Motion:That, as part of the overall review of ABCs,the final report from the Committee also include recommendations for elimination,combination and/or change of mandate that would improve the effectiveness and efficiency of our ABC structure. Respectfully Submitted, (Received via email) Deputy Mayor Shelley Rinehart City of Saint John l� - — SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4Ll j w�v�v.sa�rtjohn.ca j CP. 1�71 Saini john, N.-B.Canada E2�4�'. --�� 89 ;.�; "��� The City of Saint John August 1, 2012 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Boutique Liquor Store Background: A request for a letter of support has been received from the Saint lohn Hotel Association regarding a request from the Association to the Province of New Brunswick calling for the establishment of a boutique liquor store in the uptown area. The lack of access has been identified as an issue from a tourism perspective and is believed, by those in the industry, to be an asset for our uptown. The request for this type of outlet is also congruent with NB Liquor's plans for diversification of its operation. Outlets such as the one being requested have been very successful in up/downtown locations including Ha lifax. Motion:That Council send a letter supporting the Saint John Hotel Association's bid for a boutique liquor store in the uptown area. Respectfully Submitted, (Received via email) Deputy Mayor Shelley Rinehart City of Saint John lr – — — SAINT JOHN P.O.Box 1971 Saint John,NB Canada E2L 4L1 I wv�tiv.saintjohn.ca I CP.1971 Saint)ohn,N.-B.Canada E2L 4L1 --��, 90 � '�,'v�u, `,^� �� .g .��� The City of Saint John August 1, 2012 His Worship Mel Norton and Members of Common Council Your Worship and Councillors: Subject: Criminal Record Checks for Appointees Protecting our citizens and looking after the taxpayer's money are two very important factors of which Council should be mindful of as we appoint people to Associations, Boards, Commissions and the like. For the protection of the public and the City, we should require a clean criminal record check for all appointees to all Associations, Boards and Commissions etc. MOTION: That all appointees to Associations, Boards, Commissions,etc. provide a clean criminal record check before the appointment is made final. Respectfully Submitted, (Received via email) Susan Fullerton, Councillor City of Saint John �� — SAINT JOHN P.O.Box 1971 Saint John,NB Canada E2L 4L7 I wwwsaintjohn.ca � CP 1971 Saint John,N.-B.Canada E2L 4L1 --`� 91 REP � RT T � C� M ,tV� ON COU �TCIL � M&C 2012-189 �. :p, July 12, 2012 _ � His Worship Mel Norton And Meinbers of Common Council: Th�city oesa�nt}ohn Your Worship and Councillars: SUBJECT: Proposed Chan�e to Market Place West Master Plan BACKGROUND: In 2010 a Master Plan was developed for Market Place West, the eight acre area of parkland between the Lower West Side and the Port. Monies were allocated in the 2012 Capital Budget for the first phase of the project which will concentrate on the area from the playground over to Market Square. Originally the scope of work was to include reorientation and reconstruction of the outdoor rink. This is an area used for ball hockey during the summer and as a natural ice rink during the winter. Since the decision was made to proceed with the first phase of the work there has been renewed discussion about the project and it was proposed that a change be made to the plan—to incorporate a splash pad into the design in lieu of the outdoor rink. The director of the Carleton Community Centre has sought input from stakeholders such as Westside PACT and local area residents at community e�-ents over the past few months and the response has been overwhelmingly favourable. Based on the success and popularity of the splash pads opened at Rainbow Park and Fleming Court, staff are in favour of making this change and feel that a splash pad would fit very well with the community centre and adj acent playground. ANALYSIS Due to the limited budget available for this project it is unlikely that the splash pad can be fully constructed this year. Design work done for this first phase can incorporate any necessary servicing to this facility and sorne of the equipment can be purchased this year if within the budget. The preliminary design stage of the project will identify more clearly what can be accomplished with the available budgets. 92 M&C 2012-189 Proposed Change to Market Place West Master Plan July 12,2012 FINANCIAL IMPLICATIONS This change to the Master Plan should not significantly affect the overall capital cost of this development. The scope of work for 2012 will be adjusted to fit within the envelope of approved money. There will be a slight increase in ongoing maintenance costs which staff estimate to be in the range of$15,000 to $20,000 per year. RECOMMENDATION: It is recominended that Common Council authorize a change to be made to the Market Place West 2010 Master Plan to incorporate a splash pad into the design in lieu of the outdoor rink. . Respectfully submitted, ��'G �y l \ - C �� Michael Hugenholtz, P.Eng. J�trick Woods, CGA Acting Deputy Commissioner, Ci Manager Transportation and Public Spaces 93 REPORT TO COMMON COUNCIL ��.F �� �-� -� ' :}r- � i� '��.t ,q.� f � � ,��i � .° '�� '`'� � � M&C 2012 - 201 �'� ' AUgL1St l, 2�IZ The City of Saint John His Worship Mayar Mel Norton &Members of Common Council Your Worship and Members of Council: SUBJECT: Capacity of the Fire Department to deal with dilapidated and derelict building under the provisions of the Fire Prevention Act. PURPOSE: At its meeting of June l 8, 2012, Common Council requested a brief written report on the Fire Department's capacity to deal with dilapidated and derelict buildings under the provisions of the Fire Prevention Act. The purpose of this report is to respond to Common Council's request. BACKGROUND: The City of Saint John has a number of enforcement tools at its disposal to address dilapidated and derelict buildings. Each tool has a slightly different application. Buildings and Inspection Services can employ sections of the Minimum Property Standards By-Law or the Unsightly Premises & Dangerous Buildings By-Law to address issues with vacant, derelict or dilapidated buildings. The Fire Department can employ sections of the Fire Prevention Act, (specifically Section 12) when the subject dilapidated or derelict building is considered a fire risk or could cause damage to property or injury to persons. Both Buildings and Inspection Services and the Saint John Fire Department utilize a collective and coordinated approach with respect to utilizing their respective 94 Report to Common Council Page 2 authority/tools as a means for addressing those buildings that are dilapidated, derelict and/or dangerous. ANALYSIS Fire Prevention Act The Fire Prevention Act (the "Act") is a Provincial Statute that seeks to promote and enforce fire code regulations and fire safety. Municipal Fire Prevention Inspectors appointed by the Fire Marshall under the Act are given many of the same authorities held by the provincial Fire Marshal, including the ability to issue Fire Marshal Orders. With respect to vacant and dilapidated buildings, the Fire Department is granted authority under Section 12 of the Act to order the demolition or repair of any building deemed liable to fire or a danger to persons or property. The subject section of the Act reads as follows. 12(1) When the fire marshal, the deputy fire marshal, a fire prevention officer or a local assistant finds a building or other structure that, for want of proper repair or by reason of age and dilapidated condition or for any cause, is especially liable to fire, or that is so situated as to endanger other buildings or property, or so occupied that�re would endanger persons or property therein or that exits from the building or buildings are inadequate or improperly used, or that there are in ar upon any building or premises, combustible or explosive material or conditions dangerous to the safety of persons, buildings or premises, he may order the owner or occupant to (a)remove or demolish such building or make such repairs or alterations as such officer deems necessary; (b)remove such combustible or explosive inaterial or remove or repair anything that may constitute a fire hazard; (c) install safeguards by way of fire extinguishers, fire alarms and other devices and equipment and also such fire escapes and exit doors as such officer deems necessary to afford ample exit facilities in the event of fire or an alarm of fire; (d) carty out such drills and evacuation procedures as tbe fire marshal feels necessary where the major concern is to save lives by an orderly evacuation of persons at the time an emergency arises. When addressing vacant and dilapidated buildings, Fire Marshal's Orders can be registered against the property through Service New Brunswick. After the filing of an Order, the subject property owner has three options available (dependant on what the order states), which are as follows: • Demolish the vacant and dilapidated building; • Commence the process of repairing the dilapidated building so as to remove the fire concerns addressed in the Fire Marshall Order; or 95 Report to Common Council Page 3 • Appeal the Order to the Office of the Fire Marshal. Important to note: In 2011 three dilapidated buildings were demolished as the result of a Fire Marshal's Order, through voluntary compliance of the property owner and at no expense to the municipality. Employment of Section 12 —Fire Prevention Act From a procedural perspective, the Fire Department employs Section 12 as follows: • Initiate a property inspection which includes pictures, measurements to any exposures and details about the property; • Seek compliance to any outstanding fire code violations through the issuance of a notice to the owner; • Re-inspect the property within 30 days (or as agreed) for compliance; • If voluntary compliance does not appear forthcoming, then staff prepare and serve a Fire Marshal's Order with compliance date and information on how to appeal to the Fire Marshal; • Send copy of the Order to the Fire Marshal; • Proceed to Service New Brunswick to have the Order registered against the property; • At the first opportunity after the compliance date, conduct a re-inspection; • If there is still non-compliance, lay Information with the Provincial Court; • The Crown prosecutes the offence and the Court may order a fine and an order to comply with the Fire Marshall Order; and • If the non-compliance continues, additional information may be laid with the Provincial Court pertaining to the continued non-compliance. Miti�ating Fire Risks Pertaining to Vacant Buildings In addition to enfarcing Section 12 of the Fire Prevention Act, the Fire Department is employing the following strategy to mitigate fire risks associated with vacant buildings: • In cooperation with Buildings and Inspection Services, maintains a list of vacant buildings; • Routinely inspects vacant buildings deemed to be a high fire risk to ensure the building is still secure; 96 Report to Common Council Page 4 • Cooperates with Buildings and Inspection Services to address priority vacant and dilapidated buildings; and • When fire crews find an unsecured vacant building, they notify Fire Prevention; and Fire Prevention, in conjunction with Buildings and Technical Services, notify the property owners to re-secure the building. CONCLUSION In summary, Section 12 of the Fire Prevention Act gives the Fire Department the authority to issue Fire Marshal Orders to property owners to demand the repair or demolition of a vacant and dilapidated building deemed liable to fire or a danger to persons or adjacent property. However, Section 12 of the Act does not grant authority to demolish the subject building. In those instances where voluntary compliance cannot be obtained, mandatory compliance can be sought through existing municipal bylaws administered by the Buildings and Inspection Services Division. The authority supporting the subject bylaws resides with the Municipalities Act. The Municipalities Act enables cost recovery of the demolition expense on behalf of the municipality. It is clear that the separate authorities and joint efforts of Buildings and Inspection Services and the Saint John Fire Department, serve to be an effective one - two combination in the community's objective of reducing and ultimately eliminating dilapidated and derelict buildings from the Saint John landscape. RECOMMENDATION It is recommended that this report be received and filed. Respectfully submitted, ��-�_ ��;�� [ Ke in Cliffor ,��C� Fire Chief/Director SJEMO J. Patrick Woods, C.G.A. City Manager 97 ,-_ � City Solicitors O�ce ,�_�; ,� Bureau de l'avocat municipal ����� � The City of Saint john August 1 St, 2012 Common Council of The City of Saint John Your Worship and Councillors: Re: Vacant and Derelict Buildings and The Fire Prevention Act At its meeting on June 18, 2012, Council resolved to "receive a brief written report with regard to the Fire Department's capacity to deal with dilapidated and derelict buildings under the provisions of the Fire Prevention AcY'. Discussions surrounding this issue have been ongoing for almost two years, concurrently with those which took place between the City and the Province pertaining to the authority which was eventually given to municipalities under the Municipalities Act to demolish certain vacant and other buildings and recover the cost of doing so from the Province. We understand that the Fire Chief is submitting a report concurrently in this respect, which addresses the operational perspective. Under the Fire Prevention Act (the "Act"), the Lieutenant Governor in Council may appoint a fire marshal for the proper carrying out of the provisions of the Act (s. 2(1)). The fire marshall, in turn, may appoint fire prevention officers, who must be qualified fire investigators, to assist him in the proper carrying out of the provisions of the Act (ss. 2(2) and 2(3)). The fire marshall may also appoint the chief or any other member of a fire department as local assistant to assist him in carrying out the provisions of the Act (s. 6). It is our understanding that the fire marshal appointed a number of the members of the Saint John Fire Department as fire prevention officers and/or local assistants. Among them are the Fire Chief and those members of the Fire Department currently working in the Fire Prevention division of the department. At section 4 of the Act, the fire marshal is given full power and authority to enforce "all laws of the Province and all by-laws and regulations made l�' - SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P.1971 Saint John,N.-B.Canada E2L 4L1 �� 98 2 Common Council August 1,2012 thereunder relative to the suppression and prevention of fires, and the safeguarding of people and property in the event of fires". Section 11 of the Act provides that the fire marshal, the deputy fire marshall, a fire prevention officer or a local assistant may, upon complaint of a person interested or when they deem it necessary without such complaint," inspect any building or premises withrn their jurrsdiction and for this purpose, they may at all reasonable hours enter rnto and upon any building or premises." If, therefore, a duly appointed Saint John fire prevention officer or local assistant is of the opinion that a vacant or derelict building poses a fire risk to people or property, said fire prevention officer or local assistant has the authority to enter upon the premises to inspect same. Section 12 of the Act empowers the fire marshal or his appointees to issue orders when they find, as a result of their inspection, that buildings or structures, for want of proper repair or by reason of age and dilapidated condition or for any cause, are especially liable to fire or that there are conditions on a building or premises which are dangerous to the safety of persons, buildings or premises. Subsection 12(1) reads as follows: "12(1) When the fire marshal, the deputy fire marshal, a fire prevention officer or a local assistant finds a building or other structure that, for want of proper repair or by reason of age and dilapidated condition or for any case, is especially liable to fire, or that is so situated as to endanger other buildings or property, or so occupied that fire would endanger persons or property therein or that exists from the building or buildings are inadequate or improperly used, or that there are in or upon any building or premises, combustible or explosive material or conditions dangerous to the safety of persons, buildings or premises, he may order the owner or occupant to (a) remove or demolish such building or make such repairs or alterations as such officer deems necessary; (b) remove such combustible or explosive material or remove or repair anything that may constitute a fire hazard; (c) install safeguards by way of fire extinguishers, fire alarms and other devices and equipment and also such fire escapes and exit doors as such officer deems necessary to afford ample exit facilities in the event of fire or an alarm of fire; 99 3 Common Council August 1,2012 (d) carry out such drills and evacuation procedures as the fire marshal feels necessary where the major concern is to save lives by an orderly evacuation of persons at the time an emergency arises." Subsection 12(2) also gives the fire marshall and duly appointed fire prevention officers or local assistants, the authority to order the person or organization supplying electrical energy to discontinue supplying such energy to a building which, in the opinion of the fire marshall, a duly appointed fire prevention officer or a local assistant, contains electrical installation, apparatus or equipment which is in a condition to be especially likely to cause fire and to be dangerous to the safety of persons or property. In other words, the Saint John fire prevention officers and local assistants have the authority to order Saint John Energy to stop providing electricity to a vacant or derelict building, which in their opinion, contains electrical equipment likely to cause fire and danger to persons or property. Upon receipt of such an order, Saint John Energy is obligated, pursuant to subsection 12(3) of the Act, to "forthwith discontinue supplying electricity to such building" until the order is rescinded by the fire prevention officer or local assistant who made it. Any order made pursuant to the authority given at s. 12 of the Act must be served on the person named in the order (i.e. the occupant or the owner of the building or premises) by a fire prevention officer or a local assistant either by leaving a copy with the person or by sending a copy to said person by registered or certified mail (s. 13}. Any order made pursuant to the authority given at s. 12 may be registered against the lands affected by the order. This has proven to be a useful tool in getting compliance from those owners wishing to sell their derelict buildings, without addressing the fire marshall's concerns. An order issued by a fire prevention officer or local assistant may be appealed to the fire marshal within ten days. The fire marshall must then forthwith consider the order and affirm, modify, alter or revoke same and cause a copy of his decision to be served upon the party appealing (s. 15). Any decision of the fire marshal may be reviewed by a Judge of Court of Queen's Bench provided the person affected by the decision petitions the Court within 5 days after service upon him of the fire marshall's decision (s. 20). 100 4 Common Council August 1,2012 Section 16 of the Act also authorizes the fire marshal or his appointee to order that the public not be admitted in "any place of assembly" in which he found fire hazards dangerous to the safety of persons. A place of assembly is defined as "includrng a building or structure or portion thereof used or intended to be used to accommodate fifty or more persons at the same time for the purpose of ineetings, entertainment, instructron, worship, recreation, drill, or the viewing or purchasing of goods". Interestingly, section 21 of the Act empowers the fire marshal or his appointees to carry out their orders onlv where the owner of the building or premises in respect of which such order is made is absent from the Province or cannot be found within the Province; and only if the order involves the expenditure of no more than five thousand dollars. In the event that the fire marshal does exercise this authority, subsection 21(2) provides that a certificate evidencing those expenses necessarily incurred by the fire marshal in carrying out his order shall be delivered to the treasurer of the municipality in which the building is situate, and the treasurer shall pay the amount so certified from the general operating revenue of the municipality. This is of course not financially favorable to the municipality, and it is our understanding that the authority given at s. 21 has never been used by the Saint John fire prevention officers and local assistants. Section 24 of the Act makes it an offence for any owner or occupant of a building not to comply with an order of the fire marshal or one of his appointees. Where a person is convicted of an offence, subsection 24(2) is clear that the court, in addition to any penalty imposed, "shall order that person to comply with the order". A person who violates an order of the fire marshal or one of his appointees made pursuant to the authority given under the Act is liable to a minimum fine of $240.00 and maximum fine of $5,120.00 (a category F offence under the Provincial Offences Procedure Act). Once a person has been convicted of the offence (of not complying with the fire marshal's order), if said person also fails to comply with the order of the court (to comply with the fire marshal's order) then said person, if convicted, may be fined for each day during which the offence continues up to and including the above-noted maximum fine for each of those days. There are no provisions in the Act which empowers the fire marshal or one of his appointees to cause a building to be demolished. The fire marshal's authority in this respect is limited to orderinq that the building be demolished. If an owner does not comply with his Order, the fire marshal 101 5 Common Council August 1,2012 may only cause said owner to be prosecuted in Provincial Court. If found guilty, the owner will be fined and ordered to comply with the fire marshal's Order. If the owner fails to comply with the Court's Order, the owner, if found guilty, may be liable to a fine for each day during which the offence continues. As the Act is a Provincial piece of legislation, any prosecution of offences thereunder are handled by the Provincial Crown Prosecutor's Office. The City has no control over the prosecutions. That being said, the Municipalities Act at section 7 provides that a municipality may provide any of the services contained in the first schedule. The second item listed in the first schedule is "fire protection". Section 7 also provides that where a municipality provides any of the services under the Act, it may make by-laws with respect to those services. In addition to this, at section 109 of the Municipalities Act, it is stated that a Council may make by-laws "for the purposes of preventing and extinguishing fires and protecting property from fire". Then it goes on to list a number of items which could be regulated through such a by-law, one of which is the "pulling down or demolition of buildings or other erections to prevent the spread of a fire". Subsection 109(2.1) prescribes the amount of the fines which may be imposed for the violation of such a by-law. Said fines vary between $240 and $2,620 (a category E offence under the Provincial Offences Procedure Act). To put this in perspective, the maximum fine which can be imposed for the violation of a by-law is $2,500 less than the maximum fine which can be imposed for an offence committed under the Act (such as the violation of an Order of a fire prevention officer or local assistant issued under the Act). Council has not enacted a fire protection by-law. This department has, however, been working with the Fire Department to develop such a by- law. One advantage of having a fire protection by-law is that the City would control the prosecutions thereunder. 102 6 Common Council August 1,2012 A quick research revealed that Moncton and Fredericton have fire protection by-laws in place. Respectfully Submitted, � , � � � John L. Nugent City Solicitor 103 ��- , City Solicitof°s O�ce ��` � Bu�eau de l'avocat municipal ; The City of Saint John August 2, 2012 Common Council of The City of Saint John Your Worship and Councillors: Re: By-Law Respecting Unsecured Refuse on Properties At its meeting held on November 29, 2010, Common Council resolved "that staff prepare a by-law, or other mechanism, that would require a property owner to reimburse the City for expenses incurred in relation to an emergency response resulting from unsecured refuse on his or her property." In a separate report, submitted concurrently, aimed at describing what authority is available under the Fire Prevention Act to deal with dilapidated and derelict buildings, I advised Council that authority was given to municipalities in New Brunswick at sections 7 and 109 of the Municipalities Act to make by-laws "for the purpose of preventing and extinguishing fires and protectinq property from fire". More specifically, subsection 109(1) gives authority to municipalities to make by-laws "requiring buildings and yards to be kept in a safe condition and to guard against fire or other danger". We are of the opinion that the above-mentioned authority may be used to regulate, through a fire protection by-law, the placing of refuse or other things which may pose a fire risk or other danger to persons or property. Pursuant to the authority given at section 109, an owner violating the relevant provision of such a by-law could then be prosecuted in Provincial Court and be liable, upon conviction, to a fine not exceeding $2,620.00 (a Category E offense under the Provincial Offenses Procedure Act). Such fines, once they are paid into court, are eventually returned to the municipality. l�' - SAINT JOHN P.O.Box 1971 Saint John,NB Canada E2L 4L1 I www.saintjohn.ca I C.P.1971 Saint John, N.-B.Canada E2L 4L1 ---» 104 Common Council City Solicitor August 2,2012 Page 2 As we mentioned in our other report submitted concurrently, we are currently working with the Fire Department to develop such a by-law. Respectfully Submitted, � � ry � �, /' � � ���John L. Nugent ; City Solicitor 105 REPORT TO COMMON COUNCIL _ .._.._� �.� OPEN SESSION �` +'`` � ,i'�'�(, ' � ��. ' M&C 2012 —202 f8 r- � . August 2, 2012 �ity of �alnt ��hn His Worship Mel Norton And Members of Common Council Your Worship and Councillors: SUBJECT Saint John Taxicab By-law Amendment BACKGROUND On December 5, 2011, Common Council passed a number of resolutions, all with a view to overhauling the current Saint John Taxicab By-law (relevant meeting minutes are attached). The new Taxicab By-law, which is currently being drafted, will include such provisions as a maximum age for vehicles and driver training, and will require that meters be installed in all taxis to achieve greater consistency and fairness in the rates charged. The Taxicab Advisory Committee ("the Advisory Committee"), which consists of three citizens, one taxicab driver and one taxicab owner, has been tasked by Common Council with studying the technical and inspection requirements of the meters to be used, and researching the curriculum and implementation of a driver training program. Once this work is complete, the Advisory Committee will make a recommendation to Common Council on these issues and if approved, the recommendations will be incorporated into the new Taxicab By-law. The taxicab driver and taxicab owner that are currently members of the Advisory Committee are interested in continuing to serve on the Committee. They have, however, served for two consecutive terms and have been key participants in the By-law review process. Section 23(4) of the current Taxicab By-law does not allow a committee member to serve more than two consecutive terms. In the interest of maintaining continuity in the By-law review process, the Taxicab By-law Review Committee recommends that section 23(4) of the By-law be repealed so that the important work of the Advisory Committee can continue without delay with the key participants identified above being eligible to continue to serve. This continuity in membership is a key piece to completing the work 106 M&C2012—202 -2- August 2,2012 that is required to move this important reform process forward. If approved, it is anticipated that the extended term for these two members will be in place until such time that the new TaXicab By-law is enacted. Under cover of separate correspondence from the City Solicitor, Common Council will find appropriate language for the amendment that will give effect to the recommendation set out in this report. RECOMMENDATION Your City Manager recommends that Common Council give first and second reading to the amendment to the Saint John Taxicab By-law that is attached to the City Solicitor's report dated August 1, 20l 2. Respectfully Submitted, Amy Poffenroth, PEng., MBA Taxi By-law Review Committee Chairperson On behalf of the Taxi By-law Review Committee Patrick Woods, CGA City Manager Attachment 107 96�28 COMMON COUNCIUCONSEIL COMMUNAL DECEMBER 5,2011/LE 5 DECEMBRE 2011 mandate, par les presentes, un ou plusieurs agents nommes et designes par le conseil relativement a I'application de I'Arrete concernant les batiments et structures inesthetiques ou dangereux dans The City of Saint John,en vue de demolir le batiment situe au 498, chemin Green Head(NID 406827)conformement aux politiques en matiere d'approvisionnement applicables de The City of Saint John. ,4 I'issue du vote, la proposition est adoptee. 12.2 City Manager:Saint John Taxicab By-Law Review Referring to a submitted report and presentation, Ms. Poffenroth, chair of the Taxi By-law Review Committee,outlined the committee's recommendations and she responded to questions from Council members. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M&C 2019-292 Saint John Taxicab By-Law Review: 1. That the reform recommendations outlined in this report be adopted by Common Council; 2. That Common Council direct the City Solicitor to commence the process of revising the By-law in a manner that incorporates the reform recommendations outlined in this report; 3. That Common Council extend the mandate of the Review Committee for the sole and discrete purpose of: (1)considering policy issues that may arise during the by-law drafting process, and(2)studying and making recommendations to Common Council regarding the setting of inetered by-law rates(distance rate, passenger rate and standing rate)that will apply upon the enactment of the new By-law; 4. That the Advisory Committee be immediately tasked with studying and making recommendations to Common Council regarding: (1)the setting of the technical/operational requirements of the meters to be used in the Taxi Industry, and(2)the setting of a program to inspect and test the integrity of ineters and to develop a system that renders meters"tamper proof". Once the work of the Advisory Committee is carried out, Common Council will consider the resulting recommendations and direct the City Solicitor to incorporate,where necessary, the recommendations of the Advisory Committee into the By-law. 5. That the Advisory Committee be immediately tasked with studying and making a recommendation to Common Council regarding the curriculum and implementation of taxicab driver training program. Once the work of the Advisory Committee is carried out, Common Council will consider the resulting recommendations and direct the City Solicitor to incorporate,where necessary, the recommendations of the Advisory Committee into the By-law. 6. That the City Manager, Common Clerk, City Solicitor and Chief of Police be directed to provide staff resources, as required,to assist the Advisory Committee in the discharge of its responsibilities under paragraph 4 and 5 above; 7. That the Chief of Police and the City Solicitor to be directed to review the administration and enforcement requirements under the By-law and advise Common Council of the resources required to properly carry out these functions. The purpose of this exercise will be to ensure that the license fees charged under the By-law will achieve cost recovery for administration and enforcement. Question being taken,the motion was carried. 108 ;�: City Solicitors Office � ' Bureau de l'avocat municipal .s,� �� The City of Saint John August 1St, 2012 Common Council of The City of Saint John Your Worship and Councillors: Re: Proposed Amendment to the Taxicab By-Law The policy rationale for a proposed amendment to By-Law Number M-12 - A By-Law Respecfing fhe Regulafing and Licensing of Owners and Operators of Taxicabs in The City of Saint John (the "Taxicab By-Law'�, namely to allow for greater continuity in the composition of the Taxicab Advisory Committee as it looks to complete its functions regarding the reform of the Taxicab By-Law, is more fully set out in a separate report from the City Manager. The authority for enacting and amending the Taxicab By-Law is found in paragraph 11(1)(e� of the Municipalities Act. The attached amendment will achieve the desired result. It is in order for Common Council, if it wishes, to give the attached amendment first and second reading. Respectfully Submitted, �� . John L. Nugent City Solicitor / lr — SAINT JOHN P.O.Box 1971 Saint John,NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John,N.-B.Canada E2L 4L1 --�� 109 A BY-LAW TO AMEND BY-LAW ARRETE MODIFIANT L'ARRETE NUMBER M-12—A BY-LAW NUMERO M-12 - ARRETE PORTANT RESPECTING THE REGULATING REGLEMENTATION DES AND LICENSING OF OWNERS AND ACTIVITES DES PROPRIETAIRES OPERATORS OF TAXICABS IN THE ET EXPLOITANTS DE VOITURES- CITY OF SAINT JOHN TAXIS ET DE L'OCTROI DE PERMIS AUX PROPRIETAIRES ET EXPLOITANTS DE TAXIS DANS THE CITY OF SAINT JOHN Be it enacted by the Common Lors d'une reunion du conseil Council of The City of Saint John in communal, The City of Saint John a Common Council as follows: decrete ce qui suit : A By-law of The City of Saint Pars les presentes, 1'arrete de The John entitled "By-Law Number M-12 - A City of Saint John intitule « Arrete Numero By-Law Respecting the Regulating and M-12 - Arrete portant reglementation des Licensing of Owners and Operators of activites des proprietaires et exploitants de Taxicabs in The City of Saint John" voitures-taxis et de 1'octroi de permis aux enacted on the 5`�' day of July, 2004, is proprietaires et exploitants de taxis dans hereby amended as follows: The City of Saint John» decrete le 5 juillet, 2004, est modifie comme suit : 1 Section 23 is amended by deleting 1 L'article 23 est modifie par la subsection 23(4). suppression du paragraphe 23(4). IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said City to be affixed present arrete le 2012, to this by-law the day of avec les signatures suivantes : , A.D. 2012 and signed by: Mayor/Maire Common Clerk/Greffiere communale First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 110 REPORT TO COMMON COUNCIL � o v�4� OPEN SESSION �� p FORT�N � \P`'UHGU r MWC LO 1 L -LO✓ �ORUMMqM August 2, 2012 City oP Saint )ohn His Worship Mel Norton And Members of Common Council Your Worship and Councillors; SUBJECT Adding Topsoil and Grass Seed to Vacant lots after a Dangerous Building has been Demolished by the City BACKGROUND At the meeting of July 3, 2012, Common Council directed the City Manager to investigate the possibility of requiring demolition contracts issued pursuant to actions taken under section 190 of the Municipalities Act to include a clause that the newly vacant lots be finished with topsoil and grass seed. Currently, once Council passes a resolution directing staff to proceed with demolition of a building or structure that does not meet the Unsightly Premises and Dangerous Buildings and Structures By-law, Staff, guided by the Policy for the Procurement of Goods, Services and Construction, requests competitive bids for the demolition and cleanup of the site. The demolition contracts require that the property is graded so it is reasonably level and the top 12 inches are covered with 3/4 inch minus pit run gravel. The Saint John Building By-law requires that demolition sites be covered with 12 inches of clean fill. Typically, the demolition is completed within four weeks of the Council meeting, after which point the property owner is invoiced for the work completed. If the owner fails to pay the invoice, a request is made to the Province to reimburse the City and add the outstanding amount to the property tax bill. ANALYSIS While a property that is finished with topsoil and grass is more aesthetically pleasing to a neighbourhood if maintained, there are some issues that Council will want to consider before putting such a policy in place: 111 M&C2012- 151 -2- June 19,2012 Costs The cost to include landscaping wark and whether or not the additional costs will be considered a "qualifying remedial cost" for reimbursement from the Province must be considered. Staff contacted local landscaping companies for square foot costs for the materials and labour for topsoil and hydro-seed for a vacant lot (assuming a flat, level lot ready for topsoil). The figures are to be used only for budgeting purposes, and may fluctuate given various actual site conditions. The average cost is $7.47 per square yard. To put this figure in perspective, two of the recent Victoria Street demolitions were on 780 square yard lots, therefore the landscaping cost would have been $5,827 for each property. Another property on Victoria Street that was recently demolished is 1,444 square yards, therefore the landscaping cost would have been $10,787. The Charlotte Street building that was demolished in April would have resulted in landscaping costs of$4,318. For the purposes of this discussion, an average landscaping cost of $6,700 per demolition site will be used. The Province of New Brunswick issued a memo to all municipalities in December 201] about the reimbursement program under section 190 of the Municipalities Act, wherein qualifying remedial costs were defined as the costs associated with the cleanup or repair of premises (in the case of an unsightly premises) and the repair or demolition of buildings or structures (in the case of a dangerous building ar structure). It also indicated that external expenses associated with the preparation of legal documents and filing fees would also be applicable for reimbursement. Staff contacted the Province of New Brunswick to inquire if landscaping costs would be considered a qualifying remedial cost. Staff was advised that landscaping costs would not be considered a qualifying cost, as it is considered beautification of the property, as opposed to a cost incurred to remediate a hazard to public safety. Under the Dangerous Buildings Program, the service level target is eight cases resolved each year. If it is assumed that the City will undertake the demolition of all eight buildings, at an average of $6,700 for landscaping costs, the annual cost would be $53,600 and would not be reimbursed by the Province. This is not an expense that has been budgeted for in the operating budget. If Council was interested in pursuing this, an appropriate amount would have to be included in the 2013 operating budget. Having said this, it is Staff's view that any additional funds for the Dangerous Buildings Program would be better spent in additional human resources, which would result in an improved service level target, and more buildings being addressed annually. Neighbourhood Aesthetics There is no question that a maintained lawn is aesthetically pleasing in a neighbourhood and looks better than a partially graveled lot. The question of lawn maintenance for these vacant properties must be considered. The City has no authority to enter upon private property for the purpose of maintaining a lawn, nor does it have the human resources to add this additional workload to its lawn mowing responsibilities. In most cases, it is unlikely that the property owners would mow and maintain the new lawn, given these are 112 M&C2012- 151 -3 - June19,2012 typically abandoned properties. It is possible that neighbours might take it upon themselves to mow the grass; however, in some areas of the City, surrounding properties are typically apartment buildings, where the occupants are tenants and are not responsible for the yard maintenance and would not have access to a lawn mower. A maintained lawn may discourage people from dumping discarded items on a vacant lot, such as furniture and appliances. A lawn that is not maintained and has long grass and weeds may attract illegal dumping and may hide from plain view the items that have been dumped. Illegally dumped items on a vacant graveled lot would be easily seen and may in fact discourage the illegal activity. That being said, a vacant graveled lot tends to invite the parking of neighbourhood vehicles which may relieve a parking challenge during winter parking bans,but is in most cases contrary to the Zoning By-law. Another issue that should be considered is the threat that an overgrown lawn may pose in a densely populated neighbourhood in the case of careless grass fires. While an overgrown lawn is not considered a fire hazard, dry long grass and weeds, if intentionally ar unintentionally set on fire, may pose a threat especially to an immediately adjacent building. Given the financial implications of implementing this program and the lilcely result that the landscaped lots would not be adequately maintained, Staff recommends that adding topsoil and grass seed to vacant lots after a building has been demolished by the City should not be pursued at this time. RECOMMENDATION Your City Manager recommends that this report be received and filed. Respectfully submitted, Amy Poffenroth PEng MBA Deputy Commissioner Growth and Development Services Ken Forrest, MCIP RPP Commissioner Growth and Development Services Patrick Woods, CGA City Manager 113 R �� �' �.� h �Y' 1� 0 �f C� .��1 �P1��. C� �.� %: � C.� ��� C l� I�� � �. ;�; ..,.�,. ;;- �,. ,, r tiK.. ! . ��°; '�•� � r _ ' r ; �" '..�'�I.. `i�'•... 'i �,,�t, �. � � �'�,, �'`�'. M& C 2012-204 r �- ° r. ��:-..� ,",: :';��=,._1' �-.,,,'�'�+�'»�'..>��;� C'��e ii1}'Ai�;wx: ;:�lia August 3, 20l 2 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Members of Council: SUBJECT: The 2012 Heritage Grant Program BACKGROUND On February 1 St 2012, Common Council adopted the City's 2012 Operating Budget which included fee increases for heritage applications and a reduced funding level for the Heritage Grants program. The 2012 Qperating Budget reduced the available grant funding from $200,000 to $100,000. Council sought the advice of staff and the Herita.ge Board an the implementation of these reforms and on March 12, 2012 held the required public hearing to consider the proposed fee increases. In response to feedback received at the public hearing objecting to the impact of the fees on smaller heritage maintenance projects, Council opted not to move forward with the heritage fee increase. Council fiuther decided to absorb the shortfall in anticipated revenue through a further $10,000 reduction in fihe heritage grant program. This means that there is now only$90,000 available for the heriiage grant progrann in 2012. The City of Saint John administers three different grant programs in Heritage as follows: 1. Heritage Maintenance Grants: Small scale grants of 20% of eligible costs, up to a maximum of$1,000 per year, are provided for routine maintenance or improvements such as painting, repairs, and storefront signage. In 201 l, 44 °/a of the total applications processed under the program were maintenance grants accounting for about 11% of the total grants budget. 2. Heritage Conservation Grants: Heritage conservation grants are provided which target support for larger conservation projects which have a conservation plan in place (see `3' �- 114 M& C2012-204 August 3, 2012 Page 2 below}. In 2011,these applications represented about 44% of the total applications and accounted for 83% for the total grants budget. Thcsc grants providc funding at 20 to 40% of eligible costs,up to $10,000 {the 40% funding ratio covers masonry and other structural work, as well as repairs to original windows and doors). 3. Heritage Conser�vcation Plan Grants: Crrants are provided to offsct the costs of retaining a design professional to develop a Conservation Plan for designated heritage properties. Conservation Plans are undertaken by a design professional (architect or engineer) and provide guidance on how best to conserve a building by identifying and prioritizing rcq�rired herita.ge conservation work. Costs of having these plans prepared are funded at 50 %, up to an established maximurn depending on the size and complexity af the building. In 201 l,these represented about 12% of the total number of applications and 6% of�he grant funding. �or the past number of years, the annual grant budget of$204,000 has not been sufficient to fund all rcquests for grant funding. The total �rant envelope has becn allocated on a first-come-first- served basis, with funding usually fully committed by latc summer/early fall. At the March 26, 2012 meeting of Common Council, concern vvas expressed respecting the stafi recommendation to focus the significantly reduced grant funding on the more significant conservation projects. Council expressed a desire to maintain some grant funding for the small heritage maintenance projects. The following resolution was adopted: "RESOL VED that the proposed 2012 Operating I3udget Heritage Gt�ant Reforms be referred to the City Manager for a revised recommendation to incluc�e heritage maintenance grants. " On Apri123, 2012, Common Council received correspondence fro�rr� the Heritage Development Board recommendin.g that all of the grant programs be maintained but that the maximum ceilings for grant funding be reduced to $S,OOQ for Heritage Conservation Grants and $500 for He�itage Maintenance Grants. Council referred the correspondence from the Heritage Developrttent Board to thc City Manager for a report and recommendation. DISCUSSION Based on the discussions held at Common Council in the spring and the conversations at the Heritage Development Board (HDB),there appears to be a desire to maintain the three grant programs despite there now being less than half of the funding that has been available annually in recent years. To implement tl�e will of Council and the HDB,the only way to achicve this is to reduce the amount of money provided to each grant recipient. Even with the $200,00� envelope provided in years prior to 2012, grant funding has only been available on a first-come— first-served basis as the envelope is not sufficient to provide money to all eligible property 115 M & C2012-204 August 3, 2012 Page 3 owners. As of 3uly 11, 2012,total requests for grant funding in all programs total $196,660 based on the existing criteria. As discussed previously, there is now only $90,000 in grant funding available resulting in the need to make major changes to the funding caps and funding ratios. The following table provides the approach advocated by Council and the HDB and the resulting scale and scope of the grant program for 2012. Type of Grant Current Funding Caps Option Rccommended by HDB Heritage 20%to maximum of$1,000 per year for 15%to $500 maximum Maintenance routine maintenance. Grants Heritage 20 to 40%up to a maximum of$10,Q00 15 to 25%to $5,000 Conservation depending on the type of work. maa�imum Grants Heritage These costs are funded up to 50 %to an 50%to $1,040 maxirnum Conservatian established maximutrx depending on the size Plan Grants and com lexity of the project. Under the criteria proposed by the Heritage Development Board,the total value o�requests year to date {to the end of July) totals $105,625. It is clear that program funding will not be adequate to provide grant funding to all applicants. It is presumed that Common Council wants to continue with the practice of providing grant funding on a first-come-first-served basis so those who apply in the last half of 2012 will Iikely not receive any gra.nt funding. FINANCIAL IMPLICATIONS There are f nancial implications for grant recipients as a result of the grant policy adopted by Corrunon Council but the City's expenditure is capped at $90,000 for 2012. RECOMMENDATION Given the direction previously provided by Common Council, it wauld be appropriate for the following resolutions to be adopted: 1. That the Heritagc Grants Policy incorporate the following revisions to the Heritage Grants program: a. The maxirnum futzding for preparalion of a Conservation Plan by a design professional be set at$1,000 at a funding ratio of 50%; 116 M & C2012--204 August 3, 2012 Page 4 b. The m�imum Conservation Development Grant be set at$S,OQO at a funding ratio of 15%to 25% with 25%being reserved for rnasonry/structure repairs and repairs to original windows/doors for projects that have a Conservation Plan in place; c. 'T'hat thc maximum Heritage Maintenance Crrant be set at$500 at a funding ratio of 15%. 2. Common Council adopt the amended He�itage Grants Policy as set out in Appendix A to correspondence from the City Manager to Common Council , dated the 3`d day of August, 20]2, wit}� such amendmenls to take effect retroactively on January Ist, 2012; and Respectfully submitted, `� Ken Forrest, MCIP, RPP Commissioner Growth and Development Services J. Patrick Woods, CGA City Manager 117 M & C 2012 - 204 August 3, 2012 Page 5 A endix A: Recommended Reforms to the Herita e Conservation Grant Guidelines Obiectives_Grants for Herita4e Conservation Pro_qram Primary: • To encourage retention of designated heritage buildings and their character-defining elements, including their traditional materials and details; • To maximize conservation of the character defining elements of designated �eritage buildings using an approach of: o understanding, o documen�ing, o planning (for proposed use) and then o intenrening; Secondary: • To create employment opportunities for the citizens of Saint John; • To discourage demolition of designated heritage buildings; • To reduce landfill and the impact an the environment by demonstrating that the greenes� building is one that already exists; • To encourage own�rs to undertake necessary but costly major conservation projects. Categories of Grants To be eligible for receipt of funds from the Grants forHeritage Conservation Program the building must be in a Heritage Conservation Area designated by Common Council. There are three categories of grants: 1) Heritage Conservation Plan Grant • 50% of costs, up to $1000, for commercial or residential buildings to retain a design professional to prepare a Conservation Plan for a building. 2) Heritage Conservation Grant • 15-25% of eligible costs up to $5,000 per year, based on the amount spent on conservation of character-defining elemer�ts on the exterior of a building (excludes contemporary roof renovations and new infill construction}; provided a conservation plan is in place. 118 M & C2012-204 August 3, 2Q 12 Page b 3} Heritage Maintenance Grant • 15% of costs, up to $500 based on the amount spent on conservation of character-defining elements on the exterior of a building (excludes contemporary roof renovations and new infill construction). Policies for Approval: Grants for HeritaQe Consenration Pro4ram The Grants forHeritaQe Conservation ProQram is an incentive program designed to encourage owners to meet the spirit and intent of the SaintJohn Heritage Conservation Areas By/aw, as expressed in the national Standards for Conservation of Historic Places and Saint John's own series of Pracl�ica/Conservation Guidelines Heritage Grants are not construction subsidies; they are intended to assist owners to retain �raditional materials and details of character--defining elements and, if necessary, replace them with new components, ma�ching the original materials and profifes: 1) A heritage grant will only be approved if: a a Heritage Permit was approved before work started; and o there are no outs�anding violations and/ar Building Permit warrants; and A Heritage Conservation Grant will only be approved if a Conservation Plan for the buildir�g has been prepared by a design professional. 2) A heritage grant will not be approved for work involving the use of contemporary or alternate materials. 3) A heritage grant will only be released if: o work is completed as indicated on the approved Heritage Permit; o work is completed in a professional manner and shows good craftsmanship and attention to detail. 4) A heritage grant wi11 only be released following submission of: o a request for payment; o receipts or cancelled cheques; and o confirmation by the owner and contractor that the work was completed in accordance wi�h the conditions of approval and as indicated on the Heritage Rermi�. 5) Heritage grants are provided on a first-come-first-served basis based on available funding. 119 . '� `y:f�,.cf'�, $� The City of Saint John OPEN SESSION August 03, 2012 His Worship Mayor Mel Norton and Members of Common Council Your Worship and Councillors: Subject: CAPITAL FINANCING The attached Notice of Motion has been prepared as a first step in the permanent financing of certain Capital Projects. The purpose of the issue is summarized on the attached schedule. The giving of this Notice of Motion does not commit the City to any further action. It does, however, place the City in a position to take action after the expiry of 30 days at such time as bond market conditions and opportunities permit. At this stage, it is not necessary to set limits with respect to the coupon rate or the terms for which bonds are to be issued. These will be established at a later date and will be related to the market conditions at that time. Respectfully subm� e , reg . eomans, CGA, MBA Commis � ner of Finance /_�' ��IItiT JOFiN I?O.Box�971 Saint John,NB Canada E2L=_' j v,rvnvsaintjohn.ca I C.P.1971 Saint John,N.-B.Canada E2L4L1 J 120 NOTICE OF MOTION His Worship the Mayor gave the foliowing Notice of Motion. "I do hereby give Notice that I will, at a meeting of Common Council held after the expiration of thirty days from this day, move or cause to be moved, the following resolution: Namely, RESOLVED that occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvements, that is to say: (Details to be read from "Purpose of the Issue")." THEREFORE RESOLVED that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto, to the amount of $ 24,500,000. 121 The City of Saint John Proposed issue of Debentures To Be Dated On or After September 12, 2012 Purpose of Issue GENERALFUND Protective Services $ 500,000 Transportation Services $ 6,500,000 Economic Development $ 3,000,000 Parks and Recreation $ 1,500,000 11,500,000 WATER & SEWERAGE UTILITY Water System $ 1 000,000 , Wastewater System $ 7,500,000 8,500,000 SAINT JOHN TRANSIT 4,500,000 TOTAL $ 24,500,000 122 REPORT TO COMMON C � UNCIL � �. ,o. � .��'�, � �� - August 13, 2012 � �`" His Worship Mayor Mel K.Norton �he ciiv of sai»c �ohn and Members of Common Council Your Worship and Members of Common Council: SUBJECT: Strategic Framework: Public Engagement Strategy PURPOSE On July 18, 2012, Common Council endorsed a strategic framework for the 2013 service-based budget process, which included the Council priority setting and core service review. The City currently delivers over forty different publio-facing services with various programs and activities and in arder to understand community expectations for services and service levels, it is being proposed that these initiatives be informed through a public engagement stra�egy. This will provide citizens with a range of opportunities to participate in and inform the public discussion around service priorities for the City of Saint John. The public engagement strategy is intended to support and encourage Saint John residents and property owners to: a. Share their service priorities for the community, b. Provide their input on what they think are core services, and c. Provide their input on what they want the City to consider when making decisions about service delivery. In order to ensure meaningful participation by a wide range of community members, the recommended public engagement strategy is a holistic approach that builds on the highly successful community engagement strategies that were completed for PIanSJ(2011) the creation of a new Municipal Plan, and Vision 201 S for the creation of a new long-term vision and goals for the City of Saint John. The proposed public engagement strategy will therefore not only consult citizens, but more importantly, it will engage citizens in a real discussion around these important issues by using a variety of techniques to reach a broad cross-section of Saint John residents. Staff therefore recommends that Council endorse the public engagement strategy comprised of the following six components: 1. Advertising and Communications 4. Community Outreach Package 2. Community Conversation Workshops 5. Community Open House 3. E-Consultation 6. Common Council Meeting 123 M&C Strategic Framework-Public Engagement Page 2 OBJECTIVES OF THE CITY'S ENGAGEMENT PROGRAM The City of Saint John, like many other Canadian municipalities, is facing significant budget challenges in delivering services that continue to meet public expectations. The annual service- based budget process has broad community impact, many stakeholders and competing priorities. As a result, a comprehensive public engagement process is recommended to inform decisions that will result in more efficient delivery of municipal services that distinguish between community wants and needs. Public engagement will be designed to inform three key objectives: 1. Council's Priority Setting 2. Core Service Review 3. Service-based Budget Process The need for a strategy that will successfully solicit quality input from a broad cross-section of the Saint John community is critical to the success of the integrated strategic framework, as the information collected during the public engagement process is intended to inform all three objectives. RECOMMENDED PUBLIC ENGAGEMENT COMPONENTS The recommended public engagement strategy is comprised of six key components. This range of components will ensure there are multiple opportunities for Saint Johners to provide their input on the complex issues of service delivery and service priorities. The six proposed components of the public engagement strategy are described below and a breakdown of the costs associated with each is provided in Table 1 at the end of this section. 1. Advertising & Communications: Communicating information is fundamental to conducting effective public engagement programs because the success of a public engagement strategy is reliant on participation from a diverse representation of the community. Regardless of the components to a public engagement strategy, advertising the process using a variety of inedia is critical as citizens need to understand what it is they are being asked to engage in and how and where they can become involved in such opportunities. In order to ensure Saint Johners are well informed of this process, the following communications tools are being recommended to kick-off the public engagement process. Each of the following communication tools will be released in a coordinated manner to ensure they support and build awareness of the proposed engagement strategy. A proposed schedule is provided on page 6 of this report: i. Insight or Postcard Mail-Out: The City's Insight publication provides citizens with information about City services, policies and initiatives. The next issue of Insight may be mailed to all households and businesses in the City the first week of September and staff are recommending that the plan for the public engagement strategy be included. At approximately $0.60/copy, Insight is a cost-effective way to touch-base with Saint Johners about City issues that are important to them. 124 M&C Strategic Framework-Public Engagement Page 3 The public engagement plan will include an outline of engagement opportunities, key dates and locations for the planned community engagement events, and will also provide information on this integrated, strategic approach to the 2013 service-based budget process. An alternative to Insight is to utilize a postcard to be mailed to every household and business in Saint John, as was done throughout the PIanSJ process. ii. City's Website: A page on the City's website will be launched at the same time as the mailout is delivered to al] residents. The page will be dedicated to the public engagement process and will provide background information, information on the engagement opportunities, and the key milestones in the process going forward. Most importantly it will host the e-consultation component of the recommended strategy (component number 3). The website will also provide information on City services and progress on the integrated, strategic approach to the 2013 service-based budget process. iii. Radio and Print Advertising: This will be used to more widely notify the public about the locations and dates of engagement opportunities and communicate the importance of participation in the process. iv. Networking & Social Media: Members of Council, staff and the community should encourage others to participate in planned engagement activities through their social media tools and networks. Councillors are encouraged to announce the engagement events at Council meetings and through their own personal and professional networks. 2. Community Conversation Workshops: Led by an external facilitator and supported by City staff, four Community Conversation Workshops are being proposed to tal�e place in September(one in each respective Ward). These will be interactive community workshops intended to give citizens an opportunity to interact with one another, staff and Council and learn about City services so they can provide meaningful feedback. All members of Council are encouraged to attend all workshops to gain a full understanding of wants and needs across the City to inform balanced decision-making. Each Workshop will begin with an introduction to the process of Core Service review with the intent to educate and inform residents of what this review is all about, why it is being undertaken, and what the ultimate objective is. Building on this information, participants will then be invited to share their thoughts through a facilitated discussion around service levels and options for consideration as part of the service-based budget. It is important that citizens feel they are a part of this process and to enable them to work together as a community. The community conversation workshop format will allow citizens to work together in groups to generate input, share knowledge and encourage innovative thinking. This format enables participants to explore actions around real life issues and questions. Face to face workshops also enable those with barriers to technology, literacy or written language to participate in the process. To ensure the 125 M&C Strategic Framework-Public Engagement Page 4 opportunity to participate is made available to all Saint Johners, staff are proposing that ALS Interpretation services are provided and each venue that is chosen is fully accessible to all transportation modes and for those with physical disabilities. 3. E-Consultation: Online engagement is primarily used to support and strengthen face-to-face approaches to public engagement, such as the Community Conversation Workshops. As part of the recommended public engagement strategy, the e-consultation component will be used to: i. Communicate with and encourage citizens to participate in public engagement activities; ii. Educate citizens on the City's service offerings and budget allocations; iii. Distribute information materials that will used as part of the public consultation activities; and iv. Share engagement results. A central element to the e-consultation component will be the release of a Feedback Form that will inform priority setting, core service assessment, and development of options for service delivery. Specifically, the Feedback Form will ask residents to share their service priorities for the community and provide their feedback on what they think are core services and what they want the City to consider when making decisions about service delivery. Social media may also be used to provide information on the integrated, strategic framework for the 2013 service-based budget. Managing a social media campaign is labour intensive and would need to be used for a limited scope of work. Councillors are encouraged to use their own social media networks to gather information and inform citizens throughout this process. 4. Community Outreach: Information kits will be produced for use by organizations, individuals and Councillors to support small group discussions. To ensure consistency, the content will be the same as the online Feedback Form and the materials provided at the Community Conversation Workshops. This activity would be voluntary; however, depending on the number of community-based organizations requesting the use of this component, City staff may be available to help facilitate the discussions and support those interested in working through the materials. The annual Citizen Survey will also help support this integrated approach to community engagement and will provide statistically valid results related to expectations for service and service delivery. 126 M&C Strategic Framework-Public Engagement Page 5 5. Community Open-House: A Community-wide Open House is proposed to be held in November to provide Council an opportunity to report back to the community and present the results of what they have heard throughout the September engagement process. This component may require some degree of advertising. However, this component is a key part of ensuring residents know they have been heard and they understand what the consensus is after all of the feedback has been gathered. It is anticipated the session would be facilitated by an external service provider in a central location. 6. Common Council Meeting: A Council meeting is recommended at the end of this engagement process to specifically hear from the public on the budget process. Citizens wanting to address Council in person will be able pre-register a presentation time by contacting the Clerk's Office, or register the night of the event. A draft budget will be made available to the public prior to this meeting. Citizens will be allowed to provide comments to Council on what they like or would like to see changed in relation to the draft budget. TABLE 1: ESTIMATED COST OF ENGAGEMENT STRATEGY COMPONENTS 1.Advertising 2.Community 3.E- 4.Community 5.Community 6.Council All (Foranyorall Conversation �onsultation Outreach OpenHouse Meeting Components Events) Workshops RadioAdProduction $ 350 $ 350 $ 700 PrintAd Production $ 200 $ 200 $ 400 PrintAdvertising $ 3,000 $ 1,500 $ 4,500 RadioAdvertising $ 4,200 $ 2,100 $ 6,300 Printed Material Production $ 500 $ 300 $ 150 $ 950 Facility Rental(Costs TBD) Sound Technology Rental $ 2,000 $ 2,000 ASLlnterpretation $ 500 $ 500 $ 1,000 MeetingFacilitation $ 2,400 $ 600 $ 3,000 Social Media Plan&Assistance $ 2,500 $ 2,500 Translation(EstimateforAll) $ 4,000 TOTAL $ 7,750 $ 5,400 $ 2,500 $ 300 $ 5,400 $ 25,350 127 M&C Strategic Framework-Public Engagement Page 6 KEY COMMUNICATIONS AND ENGAGEMENT DATES Date Activity September Distribution of Insight or Postcard to all Saint John households and businesses September 4 Launch of website for information on engagement program and the integrated, strategic framework to complete the 2013 service-based budget inclusive of Council's priority setting and the core servicc rcview September 4 to 20 On-going media activities September 5 to 20 Paid radio ads and social media] advertising September 8 Print Advertising on Community Conversation Workshops September 10 to 21 On-line feedback form available on-line September ]2 Ward l —Community Conversation Workshop September 13 Ward 2—Community Conversation Workshop September 15 Print Advertising on Community Conversation Workshops September 19 Ward 3—Community Conversation Workshop September 20 Ward 4—Community Conversation Workshop(ASL) September 28 Post summary of public engagement results to the web-site October(TBD) On-line evaluation(farm)of public engagement November(TBD) Public Open House—comments/fcedback on core service revicw results November(TBD) Council Meeting -registration of citizens to make comments on draft budget FINANCIAL IMPLICATIONS In order for public engagement to be effective, meaningful, and involve a representative sample of the community, the strategy needs to be adequately resourced. Taken together, the proposed six public engagement components are estimated to cost between $25,000 and $30,000. Should Council choose to exclude some of the proposed events, the costs will be less. The funds for the proposed public engagement strategy are available within the Strategic Services budget. As per the Municipalities Act, all materials presented to the public must also be translated, funds for which are also available within the Strategic Services budget. ALTERNATIVES The proposed public engagement strategy is an integrated approach that will provide the City with meaningful feedback. However, should there be a desire to reduce the number of engagement components, staff recommend removing proposed item number 5, the Community Open House. A more cost-effective alternative to hosting this would be to have staff report the results of the communiry feedback directly to Council at a televised Council meeting. This would ensure the results of the fall engagement program will still be made available to the community and the community will still be able to provide their feedback to staff and Council at the final proposed event, item number 6. 128 M&C Strategic Framework-Public Engagement Page 7 RECOMMENDATION It is recommended that Common Council endorse the proposed public engagement strategy to support informed decision making related to 2013 service-based budget process inclusive of the Council priority setting and core service review. Respectfully submitted, Stacey Forfar, MBA, MCIP, RPP Stephanie Rackley-Roach, PEng. Planner Manager, Corporate Planning Jacqueline Hamilton, MCIP RPP J. 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BACKGROUND AND ANALYSIS Common Council recently endorsed a strategic framewark for the 2013 service-based budget process inclusive of the Council priority setting and core service review. An important component to this framework is public engagement. The City is planning to deliver a public engagement program that encourages citizens to share their priorities for the community, what they think are core services, and what they want the City to consider when making decisions about service delivery. The annual citizen survey was identified as one mechanism for receiving input from the community. The City of Saint John has made a commitment to demonstrating accountability for decisions made and results achieved with respect to the services it delivers to the public. In October of 2009, the City of Saint John engaged Ipsos Reid to design and conduct three annual citizen surveys to understand the priorities and concerns of its residents and to support its desire to continuously improve service delivery. While the original request for proposal was for the selected research firm to conduct three surveys (which have been completed)we are recommending that Council direct engage Ipsos Reid to conduct the 2012 Citizen Survey. Given the aggressive timelines set out for the City's budget process and supporting initiatives, direct engagement would ensure that objectives can be met with respect to public engagement requirements. 131 M&C Strategic Framework Public Engagement-Citizen Survey Page 2 Many of questions included in the survey are key performance indicators for a number of the services the City delivers. It is important to continue to measure citizen satisfaction as an input into developing continuous improvement strategies for service delivery. Direct engagement with Ipsos Reid will ensure that the City's results can continue to be compared year over year and with municipal norms. INPUT FROM OTHERS Administrative and Finance Services, through the Purchasing service area has been consulted on this matter. Purchasing indicated there is justification to direct engage Ipsos Reid, with Council's approval, based on the ability to compare results to the previous surveys completed to date. FINANCIAL IMPLICATIONS Ipsos Reid has provided the City with a statement of work and a cost estimate for the 2012 Citizen Survey. The proposed cost of work to revise the survey instrument, conduct telephone interviews, complete statistical analysis, present to Council and prepare the report is $40,000 plus HST. Funds been allocated to cover the cost estimate in the 2012 Strategic Services operating budget to carry out this work. RECOMMENDATION It is recommended that the City direct engage Ipsos Reid to conduct the 2012 Citizen Survey in the amount of$40,000 plus HST to support on-going efforts to measure performance and engage the public for input on the 2013 service-based budget. Respectfully submitted, Stephanie Rackley-Roach, PEng. Manager, Corporate Planning Jacqueline Hamilton, MCIP RPP Commissioner, Strategic Services J. Patrick Woods, CGA City Manager 132 lZl�: fjt )tl �" �I�t.� t��O.�I1�!��)�� ��.;t.� �.�iti�c.;_l 1.:. -�-- � :�:: � � eo�T� M & C-2012-200 City of Saint John July 23, 2012 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Golden Mile Corridor Plan BACKGROUND: On August 4, 2009 Common Council received and filed a letter from Councillor McGuire regarding an initiative to build on thc recommendations that emerged from the West Side Retail Business Forum hosted by the City of Saint John and Enterprise Saint John. Councillor McGuire advised Council that a meeting had been convened between City sta.ff, Enterprise Saint John and Ward One Councillors to begin a dialogue and generate ideas to turn the reconnmendations of the Retail Forum into actions for Fairville Boulevard. Further updates were promised as the project continues to develop. Previous commitrnents such as P1anSJ and other priorities that involved significant time investment prevented sta.ff from being able to undertake the plaluung study for Fairville Boulevard. With the Municipal Plan now completed, staff have since finalized the Techrucal Background Report(attached)that will act as a basis for the corridor study, and are prepared to present this information to the general public to help generate input and feedback. PURPOSE: The purpose of the attached background report is to present the function and historical developmenf o�the Boulevard, discuss the transitioning form of the Boulevaxd frorn a predominantly industrial corridor to the West Side's preeminent retail area, and evaluate some urban design features and opportunities. Staff plan 133 M&c—2oi2—2ao -z- Juiy a3,zoia to hold a public open house session on September 6, 2012 from S:OOprn to 7:OOpm at the Royal Canadian Legion, located at 714 Wilson Street,io discass ideas and opportunities for the Boulevaxd. The Background Report wiil serve as a basis of information to facilitate discussion at the public open house. RECOMMENDATION: It is recommended that Common Council: 1. Receive and file the Golden Mile Corridor Plan Background Report for the purposes of guiding the forthcoming public engagetnent sessian; 2. Schedule a public open house to launch#ne Corridor Pian for September 6, 2012 from S:OOpm to 7:OQpm at the Royal Canadian Legion, 714 Wilson Street. Respectfully submitted, ���ti� Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woads, CGA City Manager 7K 134 Golden MiZe Corridor Plan I. Summary of Issues and Opportunities an Fairville Boulevard II. Description of Study Area III. Land Use Survey i. Histonical Context: 1973 Municipa] Plan llesignation ii. P1anSJ Vision and Existing Zoning iii. Conflicting Land Uses and Planning Issues iv. Vacant Properties �-. Opportunities 1V. Exisfing Building Stock V. Urban Design Features i. Signage ii. Landscaping iii. Street Furniture iv. Parking and Architecture v. Opportunities VI. Transportation and Municipal Infrastructure i. Municipallnfrastructure ii. Pedestrian Infrastructure iii. Vehicular Movement i�. Public Transit v. Opportunities 135 I, Snmmary of Issues and Opportunities on Fairville Boalevard Issues • High nurnbcr of industrial land uses along tlic Baulevard that challenge its ability to transition into a "Regional Rctail Centre" as prescribed in the new Municipal Pian • Low curh-appeal • A number of vacant]ots • Several outright pezmitted land uses within existing zones on the Boulevard that are incompatible with a "Regional Retail Centre" • 1lging building stock, oftcn in a statc of decline, which results in lower assessrnent values, prc�viding a tax revenue stream that is below its potential + Visually unappeaiing si�nage • Lack of standardised design policies that wauld enable the Boulevard to cultivate a `sense of place' • Scant landscaping • Lack of street furniture + Large setbacks for naany buildings • Large parking areas in front of buildings • llninspinng architectural fonn • Lack of adequate pedestrian crossings • Excessively wide right-of-way + Sirnrns Corncr intcrscction is difficult to navigatc Opportunities • The new Plan has created the policy environment for the Boulevard to transition into a `Regional Retail Centre" • The new Plan identifics the need to relocate "incompatiblc land uses from the area to the Ciiy's Indusirial Parlcs" • All new developnnents along the Boulevard are of a retail nature that suits the PIanSJ vision for the Boulevard • Strong policy framework in place to implement more controls over the aesthetic development of the Boulcvard • The Boulevard is well serviced by transit • Sidewalk along one side of the sireet and in good condition • 5imms Corner has been identified as a redevelopment priority for the City • The roads are in good condition • 7`he Boulevard is mostly a flat surface, which makes it casicr to introducc non-motorised modes of transporta#ion 2 � Page 136 II. Descriphon of Study Area The study area for this report encompasscs those]ands along Fairville Boulevard from Simms Coz-xier to the termznation of the Boulcvard at Manawagonish Road, including some of the lands in between the I3oulevard and Manawagonish Road. Fairville Boulevard is an arteria3 road that s#rctches for approximately two kilometres between Simms Carner and the juncture where the Boulevard and Manawagonish Road converge on the City's Wesi Side. Referred to localiy as "the Golden Mile", Fair�-ille Boulevard acted as a main access route between the West Sidc and t�e Uptown area (via the Reversing Falls Bridge) prior to the establishmcnt of thc Saint John Throughway{Route 1). Fairville Boulevard and Manawagonish Road are linked by tl�-ee loca] streets: Keirstead Road, O'Rrien Street and Catherwood Strect (see Figure 1 below). Approximately b90 metres separate the western-most local street, Keirstead Road, and O'Brien Street, located adjacent to the Westwind shopping centre. Catherwood Street is the most significant of the three connector strccfs, servicing the area from Manawagonish Road to the Lowcr West Side and connecting beyond the Fairville area to the Seawood and Beaconsfield neighbourhoods south of Fairville Boulevard. Catherwood Street also contains access ramps to Route 1, which provides a direct route to thc Uptown via thc Harbour Bridge. Fairville Boulevard is a wide arterial road with scant vegetation. The designatcd right-of-way far the Boulevard is approximately 31 rnetres wide. "I'he arca dedicated to vchicular movernent an the Boulevard is approximately 18_5 meti•es, with two dedicated lanes of traffic traveling in each direction. The majonty c�f the �'airville Boulcvard right-of-way also contains a shared left-tu�-n lane that runs down the middle of the street. Manawagonish Road runs parallel to the north of the Golden Mile and is predaininantly resideniial in character, complemented by two schools, a church and a mixture of some cornmercial uses. The land surrounding the Golden Mile is marked by areas of steep slopc, including a rugged rock surface with si�nif cant elevation between the Boulevard and Manawagonish Road. The two roads can reach up to 35 metres in elevation differencc, although thc gade is more modest as the land descends towarci the Saint John Harbour. There is one watercourse to t]ie south of the Boulevard. Separated by thc Golden Mile and Highway l, the residential neighbourhoods of Greendale and Quinton Heights to the north and the Meadowlands and Fundy I�eights to the south have grown scparately population size since the Boulevard was initially devcloped. Appendix 1 illustrates thc existing residential densities of the ncighbaurhoods surrounding the Boulevard. As the image shows, the majority of thc density occurs in the neighbourhoods abutting the east and west ends of the Boulevard. Although the proximity of thc residential neighbourhoods to the south of Fairville Boule�•ard are well within walking distance,the development of Highway 1 and the lack of pedestrian infrastructure connecting these communities to the Boulevard create impediments to active modes of transportation. 3 ; Page 137 Thc Golden Mile has long existed as the main Ser>>ice Corridvr for cornrncrcial and light industrial uses on the West Side. The Boulevard also acts as a kcy gateway to thc City of Saint John via the Throughway or the Rcversing 1�alls Bridge. Pigure 1: Fairville Boulevard and access roads s�� ��.». ,. c�'"��.. �„s� ��i � .. �� ��a� �A , F1` �. �� Funa �:��o� � o�: Nei MN�aa Ra �``e Qr ��� e�" �6 w�a u�ez ! O 1]6 790 eo0 t � � — � II1. Land Use Survey Since thc 1970s, the Golden Mile has accommodated a combination of commercia] and light industrial uses. In more recent years, several largc rctail developments have located on �'airville Boule�ard, contributing to the eti�ol��ing character of thc corridor and raising questions regarding future plans for the area. Many of the redevelo�ments that have occurred along the Boulevard have provided enhanced retail spaces, followed by upgrades ta the public righi-of-way, including a signalised intersection at the entrance to the Sobeys and other stores Ic�catec� in the Fairville Plaza shopping ccntre. l_ Hl.StOl�ical Context: 1973 Municipal Plan Designation The 1973 Municipal Plan categorised the Fairville Boulevard area as a "Service Corridor" (see Figure 2 below}. The designation included all the lands hetwcen Manawagonish Road and Fairvillc Boulevard, and the vacant Iands between the Boulevard and Highway 1. This 4 Pu � e 138 dcsignation en�isaged a "continuous commercial `strip' of automobile oriented businesses including nlotcls and fasi (ood outlets located on a major traffic route" and included "many `light' industries, which looseiy resemble general commercial uses" (see Appendix 2 for a full descri�iion of the "Service Corridor" provisions from the 1973 Municipal Plan). Indeed, many of the retail stores and shopping arcas along the }3oulcvard are currently found in the "I-1" Light Tndustrial zone. Although tl�is satisfies the requirernents of the l 973 Plan, there is question as to whether a light industrial zone is the most appropriate for the Boulevard going forward. Figure 2: 1973 Plan Designation " I .��� . -, , -� ,. _ - d's'��. � :i v . �'ti�r+ , -�,b•.` t r � 7�� i� ' ..� � � �' � � . 1'� . :v��",� r '� J r r�l �.a . '` �i,��� �� r � � j j' ' � � ' f ` rs��P .� yw ;'.•� # -r � r.- f ?�� � ,_� '� •�� ■ � r� a• i; , n p .r _` {,j y` �'�i� ' ., .' ._,� Y. * ;�� f" �� '��. -� ' _ � .r�,�� '- . _f �—_,���: =1, , , .� � �r�-+��"•. . " "-�. �.� . ,�.�. -� _+-• ���� i . fJ . ,� . _ ���, "','LT..�'�- � ' ^--��'�' ' r �_y.�. _ s ti � ' "s� � .L'f � ". �,. rrt 1� '��,�eg�: ��4� �� . . . � ��(�a ` � . . �. �'. �:Sv _ I .� - �I� r �-� N `�,ri �" � Y�'; 1� ��.���I��� , _ ��: .� �� f� ������� �������� � �; r . � � ii. PIaj�SJ Visio�� and Existing Zonaizg Ovcr the past tv��o years, Csty staff 3�ave been engaged in the process of creating a new MunicipaI Plan for Saint John. Known as "PIanSJ", t�e new Municipal Plan is a product of extensive public engagement, technical background research and a thorough review of current planning best practices. In ihe new Plan, adopted on February 2l, 2Q12, Fairville Boulevard is designated as onc of two "Regional Retail Centres". The policy statemenls witliin the Regional Retail Centre desi�mation of the new Municipal Plan establish a elear direction for Council to set"detailed standards for land usc, site design principles, landsca�ing, access arrange�nents, street/transportation improvements, transit routes, and other infrastructure improvements". The Plan also encaurages the"relocation of incornpatible land uses from the area {Fairville Baulevard} to the City's �ndustrial Parks" (see Appendix 3 for a detailed description of a Regional Retail Centrc). The successfu] development of the Boutevard to a Regional Retail Centre depends in part on the phasing aut of industrial-type uses. S � Pagc; 139 Figure 3: �xisting'Loning of Fairville T3oUlevard - . ; , , `'A; - - r /; � . . . , � .. '. r�'. \ . � , . .,�)✓�. �' _. ' f ,� �� � \� �. . . - . t . I 7 � . t ,�/� � ,',:� . ' � �1�y(6• . !t r �4��c i,. ,' -_ C' r� t tr� r•� ;� t , .� J - - �,',^� /.��,��� � t . - _ , � ` •Ji�..° • �, ' � '�� � . tf'�' �'' j XQ� � � - ' . . " � /; � ';�: � .. .v ;y' _ . .. .'� �_ .. - � . .�� . . _ � .. . - . - ' ' i� - - ' ' ' � �� , - -- �I � - Fatrvllle Boulevard:Zoning , " � � . . Cammcroal(B-2.SC.SG2&52-22) ., . � . � �Industrial(I-1.1-3 8 I-�1 .. Residennel(RM-�) .� � Mlaed Zones L92,000 .� � . " . Both the 1973 Municipal Plan and P1anSJ prescribc a harmon�ous set of]and uses that extend from onc end of the Boulevard to the other. The continuity of land uses along a corridor, like the Golden Mile, l�elps it develop in a way that enables the desired image or"brand" to crnerge. Ta achieve this, conflicting land uses should be cli�ninated over time, c�r minimised as much as possible. Figure 3 (ahavc} illustrates tlne existing zonin�of properties along the Fairville Bc�ulevard comdor. "I'he n�ajonty of the properties on the Bouic�-ard are found in one af three differcni industria] zones. As shown in Figure 3, these •r.ones includc "I-1" Light Industrial, "I-3" Lighi Industrial Park and "I-4"Heavy lndustrial Park. The existing commercial zones along the Boulevard include "SC" Shopping Centrc, "SC-2" Shopping Centre, `B-2" General Business and "SZ-22" Special Zonc 22 {which contains land uses similar to those f�und in thc`B-2" zone) {Appendix 4 contains a full description of the standards for each of the above zoning categories}. Over the years the Golden Milc has developed an incangrucnt mix of land uses that challenge the ability af the Boulevard to cultivatc the character of a"Regional Izetail Centre". The range of coinmercial and light industnal land uses creates a cc�nflicting transition from retail malls and sl�ops to warehousing and open storage areas. Indeed, the majority of the properties on the Boulevaxd are currently in one of three Industrial zones. b � Yage 140 iii. Conflicting Land LJSes and Planning Issues The stated goal of PIanSJ with regards to the role and function of Fairville �3oulevard is to promote "retail and ser��ice-based uses intcndcd to primarily serve the residents wcst of t3�e St. John River". The predominanec of industrial zoning inhibits the Boulevard frorn evolving into this role as several of the permitted uses are not of the commercial nature envisioned by the Plan. A clustering of the permitted, non-com�nercial industrial land uses along the Boulevard would create an urban form that inhibits the opportunity for retail-oriented businesses to thrive in the area. Considering the dircction of PianSJ, the presence of light industrial uses along the Golden Mile should be]ian�ited to those that resemble or complement the commercial nature of the corridor and contribute ta the continuity of its retail form. Transition o��er time to retail-arientcd uses should be strongly encouraged. Table 1 (see Appendix 5} lists the different commercial and industrial land uses exis#ing on the Boulevard, as wcll as their carresponding zoning designations. Sorne types of light industrial businesses are similar enough to retail businesses that their presence along a carnmercial corridor has no disccrnable negative impact on the continuity of the corridor. Table 2 {see Appendix 6}prescnts all the existing land uses on the Goldcn Mile into six different categories: "Restaurant/13ar", "Reiail", "Personal Service", Community- Service", Industrial and Automobile", and "Other". When ]ooked at as a percentage of all businesses, industrial-typc land uses do not represent a large portion of the whole. However, rnany of#he industrial land uses are large o�crations with formidable aesthetic impacts. ln addition, n�any of the retail businesses listed in Table 3 are cc�ncentrated in one of the threc shopping plazas {Fairville Place, Westwind Place and Lancaster Mall) and do not have significant street front presence. Within the existing industrial zones along the Golden Mile,however, there are a number of "light industrial" uses that are visibly incoinpatible within the contcxt of a Regional Retail Centre. These land uses include outdoor s#orage arcas, or"rough yards", as well as large ana/or unsightly warehouse operations. Figure 4 {below) illustrates the location of thcsc types of light industrial operations that arguably fall outside the parameters of what should be considered "compatible" iand uses in a Regional Retail Centre. 7 ; Page 141 Figure 4: Open Storage and Warehousing along the Boulevard �� � � �� \,��,;'1���,�=- ���:a,�� ; �:�`"y,�.�,�y�-�c��/``�,� ' / , ,.. r�' �1;-�k�`�� - ���, .yy �'" �,�`�`�i��� � ��� - �� �fi .�L�- .�,�� ���� �r� i L_ �, [-1.��_, � "� �. •� � � -� ��'�\f � �,�,'y��.� ✓ j; /� � �t, �; , ` � � S ,c I` . ,,,�' „`\>��� � !1 '1 -�l _! �1--� �.,"��" �Y.. v� �; � ,. �� / � ��� � �`1 1 - - _=� ' � / � / � � � . � � � , ,��� �x� � `�' ..�, � � �_, ' � � ✓ �y ., . ,.� y� � � � T-�I� �_ .�:7 �,�`��� .� /� r� �4„ ' �; lV r! � / � {/� � �� -��sjir'd� ' �� `\` �\\� / \� CJ, .�'i � �� � �� �' /�'� ``' ��\` /� ���r� � -,'��, ,' ��,�, �� �'� _ ,, � ;� � �% �' �� - �;:�:; _ � ' ��� � �,� � % �� �.���;��- . _ \ �\�, / �i��r�..;' .�-. �/ / �� _ ` y . �` � �'l f �.F'-'�i�€�7� � � - � ��r-� � �€L��,. � ���` �� � �� ���rj.�� , y /, \\/ \ ""y� � s: Y:'`/ �r_ ! Y � \ ;�r � ,� � �t� �� � �Open Storage ! � j�.� � �Warehouse ,�C � 1:10,000 � iv_ i�acunt Yroperties in addition tc� the open storage and warehouse operatians currently found on the Golden Mile, there are a number of vacant lots and a fcw vacant huildings. In their currer�t form, these properties negati��ely impact the aesthetic of the corridor. Although��acant pa,operties can contribute to the decline of an urban area, they also carry in thcir undeve]oped state the potential for future growth. The (rc)development of these spaces into retail uscs would facilitatc a renaissance for the Boulevard, cnabling it to realize part of the vision stated for it in PIanSJ. The grccn lands in Figure 5 {below} are currcntly vacant; although some of these lands are challenged by their size, shape or difficul#terrain, many are quality spaces that exhibit strong potential for redevelc�pment. 8 � Page 142 Figure 5: Vacant Lands ; , , . . '`; �,r . :; � �. -- '�� � ' 'a >� '��� . ` �,; - . " y � • � � `,i� . ., ! /, /` \ �1./.�/ �� ' S )'.. - t. �.� .i1 � � ^ /'.�. '/ �.. ' , '�, ���1 .. 1: �' �'� �`� �.. :'n � i�\� '` � a[.. (��� <.i;�� �` 1 hl '� � -i _ � ! - ,� . �'�.'�1' . �'.'.�i _ ,. � �- �.' '° , �% . F . • �I. � /. / ' _ , �1' . / . Y /^ 1 c. I � 'Y ;.;( �- �"r IF � � �"'` •� y' ..1� �7 - y1t.. " 1,� Y.. Y� .\\ ' � � \Y .T _ � � L � f _ r +. �r r t �,N�� , " . l. _ . �s � � � : � _ _ I �' - t - i.�J>.( \ ;�` _� - . . r _. i _ l � .'_ . - ,y � ��= . '1'1 . - � � �' r .i . - ��o0 1 ,ti� I 4. •s� "� - - , g� .. . . � �- . � " ' . . ' /. .�' . , - ' _ :) ��.� . i� . )�•� L•�) :..� 'r � �. /.' , � i ` ..��* 1 _ � >, , .,. • � - -' '`v r .�:� �. ,__ , �, ; . , , � ���f, - . �1� .. , - ��� � - - i'' � �t. ,; _ _. " '�`� �>' , ;:; , . /: iC"- i __ ' - � --� � �- Verant lantls 8 buildinqs '1:'12.000� .�"y� . '- _" . .. _ __.. )G . ��. Clzullenges a�7d Opportunities A significant challenge thai arises with the existing zoning is tl�e range of pc�tentially incompatiblc land uses that could occur adjacent to one and other. Tlie range of iand uses perrnitted by the five most predominant zones along Fair��ille Boulevard lacks the clear vision expressed in the new Municipal Plan for a Regional Retail Centre. Appendix 7 lists less than half of the existing permittcd uses for the Boulevard as found in the most predominant zoncs. The fieIds highlighted in yellow indicate land uses that currently exist on Fairvil3e Boulcvard, whilc the fields left in white either contain land uses similaz�to existing ones or land uscs that arc feasible for the area. The majority of these uses would be inapprc�priate for a Regional Retait Centre. As Appendix 4 indicates, despite the retail �•ision for the boulevard,the existing zoning is predominantly light industrial. Thcrc are only few properties that are currently zoned"B-2" General Business on the Boulevard; however, this zone arguably reflects the best assorhment of permitted uscs within the Zoning By-jaw that would suit a Regional Retail Centre. lndced, recent developrnents along the Boulet•ard have soug�t a rezoning typically from one of the industrial zones to a retail-oriented zone. Although the uses in the existing retail zoning caiegories arc 9 � Page 143 appropriate for a Regional Retail Cenh-e, the standards would ha��e to he modii-ied in order to best fit thc needs of Fairville Boulevard' IV.Existing Building Stock The Golden Mile has a range of building types, sizes and ages. The agc of thc building stock rar►ges from as t�ld as 1940 to as rccent as 2011. The average assessed value for properties along the Boulevard from Simms Corner to Manawagonish Road is approximately $1,044,800, while the avcrage year of cons#ruction for�uildings in the same area is 1978. Due to the low quality architectural form of a good portion of the building stock, the majority of the structures predating the 1980s have bcgun to appear tired and in need of reinvestrneni. Most of those that are in a state of visible declinc are found in the light industria] zones. When more closely examined, a discernable difference in the age and condition of the building stock on either side of the Boulevard becomes evident. The average age of the building stock on the south side of the Golden Mile between Catlierwood and thc highway off-ramp is 1988, while the average assessed ��aluc for these properties is approximately $1,246,500. Rccent cominercial dcvelopment on this side of the strcct has included a new Sobeys, Bulk Barn, Dc�llar Store, NB Liquor Store, Yapa John's Pirr.a, and Staplcs; as well as#he new Canadian Tire store and ihe refurbishmcnt of Lancaster Mall. All these developmcnts are of a retail nature and are faund in one of the two "Shopping Centre"' zones. These retail developmcnts arc good examples of the types of land uses thai the "Scrvice Corridor" and "Regional Retail Centre" designations of both the cxisting Plan and the 1973 Plan contemplated in their vision for Fairville Bovlevard. In addition to the retail focus of the new develc�pmenis on Fairville Boule�•ard, the dcsign and layout of the buildings in these de�elopinents are more reflcctivc of a rctail corridor. That is, n�ore attention was invested in ihe aesthetic details of the develo�n�ents, enhancing the curb appeal and lending a stronger retail character to the Golden Mile. Reduced front yard setbacks, increased landscaping and more tasteful signage, arnong other elements, set the recent developn�ents apart from historic trends along the Boulevarci. Thc lower assessed value of the north side of Fairville Boulevard is attributable to the majority of the vacani lands, open storage and warehousing businesses 6eing located on this side of the Golden Mile. Unlike the south side of Fairville Boulevard, the north side of the street has seen little reinvestment in recent ycars. As a result, the average year of construction for the building stock on the north side af the Boulevard is ]971. Taking into consideration the type and age of the buildings along this side of the Boulevard, it is not surprising that#he average assesscd value is also lower; approximately$551,500, which is lcss than half the value of the opposing side of the street. It is worth inentioning that the north side of the street is almost entirely found in one of two light industrial zones. This does not suggest ihat the industrial zones preclude lower assessed values or the presence of vacant properties; it does, howcvcr, suggest that properties on the opposite sidc 1 As a foilow-up to the success#ul implernentation of PIanSJ,stafF are currently undertaking a"Zoning By-law iteview" process,which will eventually prescribe zoning designations for Fairville Boulevard that will reflect its role as a Regional Retail Centre. 10 � Page 144 of the sfircet that have seen developmcnt activity in recent years have nceded to be rezoned from a previously existing industria3 zone to a more retail-friendly"business"or"shopping" zone. V. L]rban Design Features Standardising urban design features of a corridor, like Fairville Boulevard, cnahles the space to dcvelop in a manner that exhibits quality and taste, is sensiti��e to the existing context, and can help cultivate a uniquc character and generate a meaningful `sense of place' for the subject area. Urban design practices generally concern the details of the built cnvirorunent in all its fornns, ranging from the edifices, street furniture and landscaping plans; to signage, strcet design and existing municipal services infrastructure. Currently, Fairville Boulevard has little in the way of rnaturc landscaping, street furniture or d�sign features that help it cultivate a unique identity. i. Signage Signs are also an important feature of thc built en��iromnent that can add or detract froin the aesthetic appeal of a corridor. Thc Zoning By-law for the City regulatcs the size and �eneral setbac�C requirements for signs used on a property; however, thcrc are no existin�regulatory controls over tlae design and quality of signs. There are se��eral types of signs on the Boulevard that az-e used for various reasons, including advertising, event prom�tions and cammunity awareness campaigns. Among the typcs of signs on the Boulevard, there is a strong presence of free-standing and mc�bile signs, typically in the format of large billboard signs (especially at the entrance of shopping plazas or malls) or mobile signs ��viih ncon lettering. Table 4 (below) summarises the types of signs currezltly on Fairville Boulevard_ Table 4: Number and Type of Signs on the Boule�ard Type Number FreeStand ing 23 Mobile 23 Poster Panel 3 Multiple Business Panel � 4 Table 4 highlights a preference for business owners to use freestanding or rnobile signs. Moreover, there are several properties that contain two or more signs in their front yard, which creates a cluttered and disorderly i�npression for the Golden Mile. Appendix 8 illustrates the signage used along the two kilometre stretch of thc Boulevard. The vast majority of the signagc does little to impro�-e the aesthetic appcal of the corridor. The presence and ty�e of si.gns uscd along the Boulevard arc presented in Table 2 (see Appendix 5). Section 840 of the Zoning By-law regulates the placcment and size of signs for cach zone in the City (see Appendix 9). Granting rr�ore power to regulate the design and placement of signs would enab3e the City to better control the negative visual i►xipact that signage may have an areas like 11 ', Page 145 Fairville Boulevard. The existing design and location of several signs along the �3oulevard in their current form do not contribute to a meaningful sense of place. Conversely, a coordinated set of design standards f��r signage could help cultivate a rnore unique character far the Boulevard, which would enhance the general appeal of the area. ii. Landscaping Landscaping is an important feature of urban design as it has the dual function of creating beauty in urban areas, while lessening our ecological impact as a society by reducing the amount of CO2 in the air. �'airville Boulevard currently has little greenery to soften the visual irnpact of a vehicic-oriented retail corridor. In the 2.2 kilometre stretch of Fairville Boulevard,there are approximatcly 35 trees in the landscaped areas of all propertics. By comparison, a 750 metre section of Manawagonish Road —less than half the length of the Golden Mile- contains roughly 115 landscaping trces. Although the two corridars differ in their funetion and use, the placement of trees along a commercia� comdor can have similar aesthetic and environmental benefits as a residential corridox. Prospect Strect in Fredericton, a more fitting comparison for Fairville Boulevaz•d, has approximately 120 landscaping trees. Although most of the trees along Prospect Street are younger, and the con-idor is approximately 500 mctres longer, this is si�mificanily more greenery than what is present on the Golden Mile. Furthermore, it is arguable that Prospect Street itself does not have adequate]andscaping for a commercial corridor, and perhaps Fairvi3le Boulevard should aspire to achieving more with the size and quality of landscaping it demands for the future. ii. Str�et Fu��niture Street furniture refers ta stationary objects on public r�ghts-of-��ay,ranging from laznp posts, mail boxes, benches and garbage bins; to bus shelters, bike racks and any other fixed items that se�ves a function for the public. The sh-ategic use of unique street furniture ean make positi�e contributions to the de�•elopment of a corridor by adding to its character and appeal. Fairville Boulevard has a minima] arnount of street furniture, most of which is conventional in style and de�nonstrates littic�•isual appeal. The most prominent examples of street furniturc curreniiy exist.ing along the Bouie��ard are telephone poles, conventional streetlighis and standard fire hydranis. iii. Parking and Architecture The lack of design policies and lirnited parking standards for new developments has cnablec�the Boulevard to develop in ways that are inconsistent with current best practices. Large front yard setbacks, no architectura� standards, and large parking areas locatcd at the front of the buildings, are all characteristics common to the developnient styles of previous eras. Today,the standards of best practice in urban design involve creating more control xnechanisms over these aspects of a development. Because the rnajority of Fairville Boulevard developed in previous decades, the property layout typically xeflects the expected standards of an previous era. 12 ; Page 146 Image 1: Existing Aesthetics of�e "Golden Mile" -� �• _ ---- � �--E-�- — - - - . �� +- �=k�j `i�_� �.�.� a�' _ : :. :--�: ' ���-�F '-,.,,�.����-.��a - -"�� - _ _ ..--- .,..4�_...__....... - - -' �r ` � _-�"��'�� __ T�. '�•. . � 1' `�.J"�ti_ . 'r' . � . r - --' ,. y ' .r�-� � , - ••�,,•Y• . • . . - . ��'� P, . Jfi' �' . . ' � . •.` .T., - - r _-'- _. '- _.':1 _. �--....�.-_" ii. Opportunities Chaptcr 4 of thc ncw Municipal Plan prescnts a strong focus on urban design as a tool to cultivate community pride and generate a hetter sense of place. The chapter encourages high quality architecture, streetscaping anci public art, as well as cnhanced landscaping standards and the s#rategic ]ocation of large parking areas to the rcar of buildings. With the poliey fra�nework in place to implemeni n�orc controls ovcr ihc aesthetic development of thc Baulevard, there is great opportunity to cultivate a stronger character for the corridor as redevelopment continucs io take place. VI.Transportation and Municipal Infrastructure ii. Se���icing Infrastructuj°e The entirety of Fairville Boulevard is serviced by municipal water and sewage, including Catherwood Street, O'Brien Street and Keirstead Road that pro�•ide access from the Boulevard to Manawagonish Road. In addition, Munieipal Operations and Enginee�ing has stated that there is a proposcd Capital Project for 2014 to renew approximately 720 �netres of 300rnm watexmain pipe that stretches from the intersection at Catherwood Street to 1 Plaza A��enue ("Sobeys"}. Saint John Woxks has advised that flooding frequently occurs on Fairville Boulevard near 1155 Fairville Boulevard ("Comfort Inn"}. To address the issuc, a yuote has been received to cc�nduct a 1oca1 drainage study that will accompany the Honeysuckle Draizxage Basin Report; a study l3 � Page 147 done in 2010 that evaluatcd the"options to reduce flooding risks ... o�i Hone�suckle I�rive and the lowcr ends of Sherbrookc Street, Montreal Avenue and Molson Avenue" . The report identifies problems related to surface flooding along the lowcr areas of Fairville Boulevard du�i.ng extreme rainfal] events. iii. Pedestrian infrastructure The Boulevaxd was constructed with the concept of motorists being the primary users traveling through the corridor, without much consideration invested in how other users travel through the same spacc. However, the designation of a street as a"Regional Retail Centre" or"Service Corridor" should encourage more pedestrian infrastructure in the future. Capitalising on thc opportunities to promote more sustainable rnodes of transportatian is a position strongly cndorsed by PIanSJ. There are currently sidewalks along the entire north side of Fairville Boulevard and for the majority of south side of tl�e street. Thc sidewalks are approxirnately 1.5 metres wide on both sides and are gencrally kept in gaod condition. The majority of the sidcwalk space is separated from the street right-of-way by an approximate 0.8 landscaped strip and curb, which periodicaJly contains street si�s, fire hydrants,telephone poles, and other similar built features. The Boulevard has three pedestrian crossing points: Simms Corncr intersect�on, Catherwood i��tersectian and at the Sobeys' 3ighis. The width of the Boulevard makes the conditions for crossing the busy corridor gener•ally dafficult. The lack of a median creates further impedizl�ents i-��r those who opt for no��-motorised forms of transportation. Like the n�ajonty of retail corridors and areas with poor pedestrian infrastructure, Fairville Boulevard generally has few pedestrians. iv. Vehicular mo��e�ne��t The width and nu�nber of lanes provided along the Golden Mi1e allow traffic to flow with little inten-uption. A traffic in���act study conducted for Fairville Boulevard in 2008 found the volumc of traffic to�e approximately 14,000 vehicles per da.y, which can be casily accommodated by four traffic lanes3_ Main Street, Dartmouth, which is aiso a�raajoz artenal road containing several retail stores and con�munity ainenities for the local community, has an average 30,000 vehicles per day with the same number of lanes (Ekistics Planning& Design, 2007). In addition to traffic flow, the Saint John Police l�orce compiled the data for all motor vehicle accidents that occurred along Fairvi]]e Boulevard in 2009, and mapped it according ta accident concentrations (see image 2 bclow). The study showed the loeation and severity of the accidents, as well as graphically illustrating the areas that experienecd the �reatest number of accidents. As the image shows {below},the majority of the accidents occurred in the retail areas of the Bouleti�ard. �Copies of this report can be obtaineci from the City's Municipal Operations and Engineering Department. 3 Technicaliy,the Boulevard is currently operating as four-lane arterial road.I-Iowever,there is a fifth lane that exists for the majority of the Boulevard,bat is used exclusively as a lane Cor left-turning ve�icles. 14 � Page 148 Image 2: Motor Vehicle Accidents along the Boulcvard Saint John Police Force � �airville Boulevard MV Accidents 2b09 � y . � ---: �--�s r�- --fi-�,r � tY r -�- aE� r. ..,r:.i ls ..'t�. � .. }+ .r �y�t��,; � ? � n'.h yr' �'r ti i � ' =.r1x� �y '�;' �a";V s' 'y,� {cr,'�Gj a-.��,� � „�= . � � .,����`�'."'�a' �r, � .� r,� �, �' f�f .� y�� � y,!. �� } �a j�� r + �,�y!.fi...'��+�ti' .T K�s� ��.sJ..e,y�`. ,�� . •�..f ��.- ^.��ti Y � .Y�.�i-y�'�-%e� � '@'4f.iT � . .. r"�"F+1� ,� �},,���,,��� �-i� � u�.r �� :'��.�y����„���`v11i'Sy- �� ;�'`�+�6 �v�.�`� ��rt T�' ` �j��'„�ii` � r . . e��,.� !fn � aill�# l�'.� . �'�'. -� a��-q, .f)ZS.•� .g. F ,E��� ���: � i •# ��f, , �,�_,`. ��r� '# ���.'�+�'r,� Sv�<�r�'�� � �,3 .�. .-�,� �t+�y.y �t��'��., ;a��.• y� .C'`'��"11��}t'�u`�ot:�����`� .:tL •.�4�:�`,rt��:.�tt��t�� � �[��SOlyr*,�' s� M`,���'�� r�{ •F���.ti'y C 1�-� �,s,� �T��i't}Y 3{�.�'��g, ���}�t°����«`,?`a�` a4 �J �i�� '�t k . .'�:��i'd�+P�$]X'Y(�', t�'�i" '�. � �' ��'�a 1 "'� � u' �,Y .,�.`' 1 ; �,, 3 . `.���iyr ��} ti;s:' .' . t '� h�`�'�;k.���3`���p-��. �a� �{� } ,d . .� ,'e J,) t`��"��,� n r � �rY�i�{.� i�; ; r- h_j�-�p:�'':� �s i.` r� �. �caaa�u�yp� .� - '� ~ - ) {�'��+�` y'�. • : t .r`�'.t`�'.1 �'t' x n�n'acCmeM oa.u.cF po�` �.�1�15.�, �w- "�,�`. j„`"•:, �1' �t"��,`„� iNVRCCOEM HR RUN t3 �✓ . �i�� �° �r��.�.-r�e ���, +�r•a�.�!' JA.•' l� � ) 1 �-;r , �, , ��"�y ������(((-''' � h{'�"A4C�ENTfM1UAY(1QJ �k '1 / I' _'� ��. � COp[MMitUOh J f� � _ �'� ' �.�� ,;�i,i�- �wrrtign �tcw,�$; .:1� '- ���f`-•1 �. �ngn � + � t' l�i�-., -�` �".7. � � � .+sa?t� ' i�j'�+�?'i __Moderole �♦ '!. � �� !F-y ''�'.. ^ 4 �Low 6� t .✓ ' , .. bt �! ,� ��. 1 '�t� � '.NO� `O['� �' .+`�- _ � _—' zr� ' f� � -Z t+ Creuted��TJ70AIP_7 ty;xmenciewa�seintjahn.celSOG616-3�5 J The Sirnms Corner intersection has received criticism over the ycars for not being easy to navigate for pedestrians, cyclists or niotorists unfamiliar with the intersection. To address the challenges of traffic flow through Simms Corner, Municipal Qpe�ations and Engineering has identificd thc reconfiguration of the intersection as a priority project. The Plan includes relocating the existing truck rc�ute along Harding Street, which is a residential street accessing Main Street West, to Fairvi]]e Boulevard by making thc Boulevard a two-way strcet frc�n-� the Simms Corner access point. '1'his wouid offer more direct access to t�e higliway for tr�cks, as well as hclp prescr�c the residcntial character of Harding Street. l lowevcr, badget constraints in 2012 have f��rced this project to be delayed and the City continucs to seek the participation of the Province of New Brunswick, given the i•oad is a designated provincia] highway. v. Pu61ic 7�°ansit Fairville Boulevard is wel] serviced by public transit. Saint John Transit route numbers l, 5/6, 10, 11, 12, 13, 14, 15, and the Comex route number 50 all service at least a portion ofthe Boulevard (see Appendix 9 for mapping details). There are currently two bus stops on I�airville Boulevard, one locatcd at Lancaster Mall, the other at the Fairville Boulevard P�aza. Both bus stops have roofed sheiters to help prc�tect passengers from poor weather conditions. vi. Opportunities Unlike many roads in Saint John, Fairville Boulevard is relatively flat, with only the wcstem access point containing any significant difference in elevation from the rest of the Boulevard. A flat surface and good road conditions create good opportunity for the Boulevard to capture a 15 ! Page 149 �reater share of trips by non-motarised modes of transportation. Cycling and walking are preferred modes for environmental and health reasons, but are often challcnged by the physical conditior�s of the asphalt or gcographical challengcs, like steep hills. However, the physical conditions of the �3oulevard arc not challenged in these ways, which could provide favourable conditions f��r increasing pedestrian firaffic. In addition, thc Boulevard is well serviced by public transit, and has high quality bus stop shelters that protect against poor weather conditions. 16 � Page 150 Appendix 1: Residential Density �i��'�. , ��-� -- � f � � � <� � � -=��=-.� �� � � � � '" ' ]� ` � � �` C` �'S'L�f� ` �� �`� �. "'� � �,� � �— � � ��\ \`�� � _� J� � .� �- � P IJ�� �`�\\�.` �� �; _ �� � �±Q �, �� �� `^ � � �.�� ` Jp1J! � �������\ \ �\ Q� � \��\� . �` � �` � \� `� y ��?.� � L)� \` /LL � m id7 � � ♦ 1 Q � N� � � �i \ � �� � � \ .Q• o�. �— ,\ b � ,� S��/.. � �\// 1 � . ��w� `� \�� � �� �\ l� S" �`R �`.a '���� L \ ,� � \�..� �}� `� �.�� � �\ �� � .�iJ� � / --� �'�i�"` � �� ' \\ < 1 �� � � � � � �. `_'� \ .. , " ���_� � ��� ` � � _ � �� � 8�� � ,� \ Q� �. G� N -� \ l�iJ \ � � � `� �` \ `�1 � �� � \v� ������� - ^�� �`� , �- � , �. ,`�.. � �- - - ��� �� i �.� ��n ` n �'.' S � �� � � � � y4{I p'I T � G� I: -•• n J� �,'f•, °j 2 �G ei � �� ���C � ��J� ��z � -- � -�Q � - �� N M � Y�. a � _ � �o � �� a � v � D. O Q W Oo S 01 1� /�r W p � o , � U �, �, ?: � / U w y K � � � ; � _ �r � @ � N n Y 17 � Fage 151 Appendix#2: 1973 Plan "Service Corridor" Designation Service Carridors There are many commercial facilities in 5aint John wh9ch are not located in the well-defined centres. Such facilities are usually called Highway Commercial and Generak Cammercial uses,and often form a fairly continuous commercial "strip"of autorr�obile oriented businesses including motels and fast food outlets located o� a major traffic route.They may serve a small local area or a significant portion of the City depending on the location and line of goods and services offered.There are also many"light" industries,which closely resemble�eneral commercial uses.7hey may have offices and a retail component combined with warehousing or light manufactu�ing. Many of the businesses,which fall under these headings, are considered "service industries"and have represented a major portion of business growth in recent years. When a number of these uses are grouped together,they function as large linear"shopping centres"or service corridors.They offer a wide variety of gaods and services and the autorrtobile makes it relatively easy for many people to shop in t�ese areas despite the fact that businesses are somewhat spread out,and few people wpuld walk between them. It is the policy of the City of Saint John that: 2.4.6.25 Service Corridors are intended to accomplish the foliowing purposes: a) provide locations for businesses which depend upon direct access by automobile and visibility from the street; b) pro�ide opportunity for local individual property ownership which is not usually poss9ble in shopping malls where space is leased by manager/owners and where locat businesses are sornetimes dorninated by chain operations; c) provide ownership opportunities for a business offering increased independence and flexibility regarding signs, building design, and general operation; d) provtde oppartunity for larger sites for businesses which require them and for those who do not find it economical to tocate in the Uptown or in suburban shopping ce�tres. Examples of such businesses are furn�ture sales,car sales and service, and building suppiies; e} provide a location for retail businesses integrated with a wholesale or storage facility; f) provide the location for repair or other services which are integrated with "light industrial"uses. gJ provide a location for appropriate community facility uses. 2.4.6.26 The following are the designated Service Corridors and are shown on Schedule 2-A: a) Rothesay/McAllister: Rothesay Avenue and including portions of McAllister Drive from Rothesay Avenue ta Loch �omond Road; b} Bayside: Bayside Drive including Thorne ant� Russell Avenues and Kanes Corner; c} City Road; d) Paradise Row; e} Fairville Boulevard: and including the former Manawagonish Ma41 f) Ocean West Way; g} South Bay:on Westfie�d Road; h) Manawagonish Road: between Westgate Drive and Gault Road. 2.4.6.27 To ensure that within the areas designated as ap�ropriate for Service Corridors on the Future Land Use Plan of the Municipal Pian,the following wi[I apply: a) recognize Service Corridor development as a functional part of the comrnercial and light industrial structure of the City and to pfan for it in a positive way anci in a manner that minimizes impacts on surrounding residential areas; b) encourage highway commercial, other general commercial,and light industrial uses to focate in existing Service Corridors rather than in scattered locations throughout the residential areas of the City: 152 c) improve the safety of traffic movements in Service Corridor areas,special consideration should be given to providing turning lanes and mir�imizing access points wherever possible, and providing ample parking areas; i. where possible, encourage the pro�ision af common off-street}�ar�Cing facilities and common access points to several properties; ii. where possible,faciiitate through trafFic by providing an alternative arterial route parallel to major Service Corridors. d) where Light Industrial uses exist in areas that are designated 5ervice Corridor, it is not the intention of this policy to prohibit their expansion.Specific zoning for the industrial use would define the boundary of such a use, which could be limited with approprlate development agreements where deemed necessary; e) recognize that residential uses may continue in parts of a Service Corridor, although they are not encouraged,and to provide for appropriate site amen9ties while aUowing the further evolution of the Service Corridor function; f) Service Corridors will be implemented through apprapriate provisions under a variety of categories of the Zoning By-law, including commercial, light industry, residential, Fnstitutional,and other community facili#y uses; g) Heavy Industrial uses are not considered appropriate in 5ervice Corridors. If it is the intention to allow Heavy lndustrial Uses in an area currently designated Service Corridor, an amendment to d�signate that area as Heavy lndustrial in Sub-Section 2.4.7.8 and on Schedule 2-A would be required; h) new Service Corridor areas, when allowed,should be as compact as possible and are to be designated and indicated on Schedule 2-A and listed in Sub-Section 2.4.6.26; i) appropriate standards are to be developed, in keeping w9th the nature of Service Corridors,for driveway access, landscaping,and signage. 153 Appendix #3: PIanSJ "Regional Retail Centre" Designation Regianal Retafl Centre Regionaf Retail Centres are the large-format retail and service concentrations in the City. These Regional Retail Centres provide retail cfevelopment that is designed to be accessed primarily by automobile, although this Municipal Plan sets out poEicy seeking improvements to ensure pedestrians, cyciists, and those using public transit can benefit from improved access to these important amenities. Regional Retail Centres have been identified in the East and West of the City. Counc�l shall: Policy LU-59 Create the Regional Retail Centre land use designation on the Future Land Use map (Schedule B)to identify the two areas of the City where large format commercial and retail development will be directed: McAllister Regional Retail Centre and Fairville Boulevard Regional Retail Centre. Policy LU-60 Acknowledge that each Regional Retaii Cenlre in the City is unique and will evolve differently to serve the needs of the community. Council inte�ds that: a_ McAllister Regional Retail Centre is the major Regional Retail Centre in the City and will continue to be the focus for commercial retaii and service-based uses intended to serve all of Southwestern New Brunswick_ b. Fairville Boulevard Regional Retail Cenfre is a secondary, more community-based Regional Retail Centre which will contain less intensive commerctal retail and service-based uses intended to primarily serve residents west o#th�St.Joh� River. �+ ��� ��� ..�..._. � '� .c,. � .��'t.•?'!� .-� �'�`:='r � �i �'` � {'' �Y:•� – :i$r'�'►�'� : � •�."'?r'�,(�[+ll'�.Jr - �...� . .:'� � � , _ �. .�. . :i . ' f �pt� •l'�e',�,� _ ., �,.,,� � ti - aL-�. »'��..`�,'f �� 't_ `7,i',��? ��`,•r•-�__. d'�/ � �• ,- � � � °+i''r:'`�• ]]���:i - - - . _ - ,- '�. '� •�}�.•V,'•" �L-_ 1 '� TY r��r r� . '_"_ a ~- "" !.. � �� � 7{-.� ,��- M1_ ! "' . __- ' �j��-y' ! r L�. �,.4 - �_ � �- i. +- •�,�,1^ _ '�! . �.yr ^ g� �f._. -- . a �:.� +s."_ � � � � ����"�� �� _ . '� �'�.}''�� 'ir-"�.,. _;� _,_.._.c "�`�_ r- � ,C �.. -� �, � 1, " � r '; - " � _w:.�6 � '��:f�,r.�.. _ �i��i7�;. _ � �=' U!�/ I -- - - _ .�III� r: �' J�R����.! 1!°..w�''i�"; � �* �'iik ,.4� •.� , � 'ati ti+. ��.•�. ��i�.. _��=' �r�t +".` -__� `'����i.- sj' ' ,_ ..m } . '+� � .�� �� ._ _ �! � � ' g•k . ��'� � • � y t "f' �, ''�._..�_. F � k J � ���7�� — - r ..�, f. J ..w, .i� , � � $�.�4<tQ;..� - __ }' ���i� ;' ��, �. �-��` § �N �:s- '� _�. � � 1: � .• ' � '� `-�„� ��� - � �� ' 1�•~ .w � �'—� � Th ��,f� �'��w . �' . . i ���r l�� + .� -'-- -- - r �r �, � _ � �° . - - _ - - � n =-r.,.F ." ' � • •..7a - - -�',•` ,t`'r�- �--'- `a`' - - r_ - - .�-- _ =-��.��. . ..�---°-. i;��►r'� o��s ,� , _'r,-,••�� �n_ .. •_ � _ • . �::.�;' . 'j����`,z�,''� � -� . �~.�J ':_.��.ak'�S,:.F?l�++4:�.�!!"a��i�naem._ �-�,:.___. .�°�� '." _ -�"c ei�; .' , 154 Policy LU-61 When considering development in the Regional Retall Centres: a. Ensure the specific land uses established in the Regional Retail Centre are appropriate and strengthen the role of the City's Primary Centres; b. Strongly discourage new ma}or professional offices and residential uses to locate; c_ Encourage quality urban design and where possible, more intense land use and development; d. Require development applicants to demonstrate consideration of iransit and pedestrian connectivity to the street and between retail locatians; e. Ensure devefopme�t contributes to a more pedestrian-oriented atmosphe�e by minimizing surface parking lots, encouraging shared parking, increasing landscaping and improving sidewalks and streetscaping;and f. Ensure infrastructure improvements made necessary by a development are generally the financial responsibility of the developer. Mcalllster Regional Retail Centre Policy LU-62 Require the preparation of a comprehensi�e stormwater management plan that addresses current flooding and stormwater management issues in the McAllister Regional Retail Centre, and proposes measures to mitigate and/or resolve them, prior to major new development in the McAllister Regional Retail Centre_Council shali seek the cooperation of property owners in the McAllister Regional Centre to successfully implement the stormwater management plan_ �� � � �— ��- .. � �. %tii�'i ;��—�" " - ��- — ' - - •��_a��---]�- �•:,csyR�fe; .. _ . 4 ^ �. - Y�j� f _ �_�._ � � _I r. - ,'a•'-.`�'wq�w;w .�„ �-� .j+ i�rrr. :a� .('�,.�- `r��4:���.�-- `�-�-� � }'t - - � �.•�,: � �N� ' '`'� �- '`t � �. ' 9 �r __ � °�� ��� .i�-,� ' --�..�.�"� �������������`..!_ - t ' '�' y��.�-.---'� �.--,'`��-- .�:� �_ �J iyJ L��'.�► �� � "' ' ' r� 2 — �: �-- i .�=4_ � j'�'-�'`�`�`�,q�,cn t� _' _- �' �:. ,�: � -s a � '�.—_ � _ _..r � ^-� ;" j .�. ,�,.,,,,�� . � : ; .�� �_ � .. � _._ ���/'���3� � ��; —�---..-` �i- � • � � �r� ( -+„'�� ��. -. � -A , -s:-�� a -?,�� ^���' .�� .,�;,. �_ �.�.+�'4,���i� -- _� �.+. _:.- H � - -� �` � � I i� {�� .�'� ` ��'n'^ ~�.�`^��'' �� F �J +.��`.�rfY•;! �y . ���} �.� + " -,,.�. - � � �.a,. . .r ' `.rY` . r ',�; y � :. � ...` .,��� _K� �. a• ' -'..�._'�"�����R�_u`� -_.. �Y�i . _i`� �.�x' -t'. :::a _ .. �i� aj'L��__. .s. -t".-' - 155 Falrville Boulevard Reglonal Retall Centre Policy LU-63 Require the preparation of a neighbourhood plan or structure plan for the Fairville Boulevard Regional Retai!Centre, which shall contain statements of policy with respect to: a.Coordinating land uses and infrastructure improvements in the area; b. Identiiying opportunities to encourage the intensification of the Lancaster Mall site with retail and service facilities directly abutting Fairville Boulevard; c. Identifying a phasing strategy for short, medium and iong-term land use changes that are compatible and not competitive with the McAllister Regional Retail Centre; d. Further encouraging the relocation of incompatible land uses from the area to the City's Industrial Parks; e.Setting detailed standards for[and use,site design principles, landscaping,access arrangemen#s,street/transportation improvements,transit routes, and other in#rastructure improvements; f_ Providing improved linkages and transitions between the Regional Centre and adjacent neighbourhoods; and g. Establishing priorities for community improvements. �--�=',''��.�`= � -� _ , - • - .�....._ . -- �.. - � � °�,1.•R,;_.►.tt-�c'�•,. °.ar�i"s:.:�.;:e i��+'�`'� ;_►:_. �,,,� '°=� Y .`-��. .•4 ;. � e .�:' �' � '- -�..�� � . *«��,.7�_ !:�1.'��Gxsf��i �6"���`•���,�yi � �"y'�+1�Ji.�.r �1 .1 ,i—�-'1]_...-•c -.r 1��_ � � � ' � i., '� �r 'r ���M �,..�..�R=-�:S:J�-�_ � '�.... .L f4 � `�'���.+C.� ��__ s� r � +��� ��!� �� �n � y,, � ��r1 � y.�k� �A' �� w r �� -'•�f«n•�' +„�, � ... r � 4 ^ •_ _ ' 'r'� L'"„'. �� .q�"'"'�° � . _ _ .�- •' �.,;,�.."�.-�.4 =�� -w � � r _ --�'"'''"�.;���°�� r._ -- _". �_ ^'' �--� _'��--.��-� �.e ... - , �,.., . -- �:�. `4�`�"t�'_`���.-_ �`"t�=� _�`�-`�? � .:*: �¢ �y M q. �����, `':��,4.3 C` .§�� �ti��" ^1 ` .y�� �qi� N �: � . � �n�s.� _ . _ .- .. 156 52Q GENERAL BUSINESS �� {1) Uses Any land, building or structure may be used for the purpases of, and for no other purpose than, (a) the following uses: - bank or financial institution; - business office; - church; - community centre; - dwelling unit; - electric substation or telephone exchange; - funeral home; - hotel; - institutional residence; - institution of an educational, governmental or philanthropic nature; - public museum, library, park or playground; - personal service shop; - repair service shop; - subject to subsection (2){h), a redemption centre; - restaurant; - retail store; - school; - subject to subsection (2)(a), a beverage room, cEub or lounge; (b} the following uses subject to such terms and conditians as may be imposed by the Cammittee: - subject to subsection {2}(b), an amusement place, including a theatre, a concert hall, a bilEiard parlour, athletic ar health club; - subject to subsection {2)(c}, a group care facility; 69 157 �za B-2 ZONE (1) (b) - gasoline bar; - parking area; - cablevision facility; - s�bject to subsection (2)(d), a car sales lot or a mobile home or travel trailer sales lot; - subject to subsectian (2)(e), a motel; a private club; a fraternity or lodge without a lic�nse under the New Brunswick Liquor Control Act; a rooming house; an efficiency apartment; - subject to subsection (2)(fl, a repair garage or service station, a car wash and/or truck wash; - a seoond-hand store; - a drive-in or take-out restaurant; - a shop of less than 186 square metres for manufacturing of bakery, candy,jam, ice-cream or confectionery goods; dyeing and cleaning works; a laundry; printing establishment or the manufacture or treatment of such products incidental to a retail business conducted an the premises; - subject to subsection (2){g), an office or parking area for a taxi business; (c) subject to Section 830, an accessory building, structure or use, incidental ko a use, building ar structure permitted in this 5ection. (2) Conditions af Use (a) a beverage room, club or lounge, other than such a use located within a hotel, motel or on a property affectEd by a resolution of Common Council pursuant to Section 39 of the Community Planning Act, may not be loca#ed: {i) within 150 metres measured along the street on which the lot fronts of a church, school or"R"Zone, or within a radius of 90 metres thereof in any other direction; (ii) within 300 metres of another beverage room, club or lounge on the same street or within a radius of 180 metres thereof in any other direction; and (iii) in a building also used far dwelling purposes other than one dweiling unit for a caretaker, watchman, owner or operator of the beverage room, club or launge. (iv) notwithstanding (i) or(ii) above, a beverage room, club or lounge may be located at 5-19 Golden Grove Road (NBGIC Numbers 305631, 415273, 299909, 299719, 298810, 298776 and 299925)- 70 158 �20 B-2 ZONE (2) (a} (v} notwithstanding (i) or(ii) above, a be�erage room, club or lounge may be located in the Sobey's Grand Bay Shopping Centre at 3701 WestField Road (NBGIC#55024228). (b) an amusement place may not be located within 90 metres measured along the street on which the lot fronts of a church, schaol, or community centre, or within a radius of 30 metres thereof in any other direction. (c) a group care facility may not be located (i) adjacent to an "R"Zone on the street on which it fronts; {ii) within a 300 metre radius from any other group care facility; (iii) notwithstanding sub-clause (ii), a group care faciliiy is permittsd at 51 Carleton Street{NBGIC numbers 39941, 377'f3, 37721, 38430 and 55088900); (d) {i) a car sales lot or a mobile home or travel traiter sales fot shall only be located on pravincial highway. {ii) natwithstanding sub-clause (i), a car sales lot may be located at 85, 87, 89 Russell Street. {iii) notwithstanding sub-clause (i}, a car sales lot may be located at 170 Charlotte Street {NBGlC number 514d); {e) (i} a motel, private club, fraternity or lodge without a license under the New Brunswick Liquor Control Act, a rooming house or an efficiency apartment may not be located on a lot abutting an "R-1A", "R-1 B"or"R-2"Zone. (ii) notwithstanding sub-clause (i), a motel may be located at 1309 and 1315 Manawagonish Road. (ii) notwithstanding sub-clause (i}, a motel may be loca#ed at 1121 Manawagonish Road. (fl a repair garage or service station shall have (i) a minimum lot area of 930 square metres and a minimum Eot width of 30 metres; (ii) an entrance or exit for motor vehicies not closer than 30 metres from an entrance or exit to a firehall, pubfic or private school, playground, theatre, church, hospital, institutional residence or other similar institution; (iii) no portion of the building used for a dwelling unit; (iv) na fuel pump island located closer than 6 metres to a street line. (g) (i) an office or parking area for a taxi business may not be focated on a lot which is adjacent to an "R" Zone or� the street which the lat fronts. `71 159 520 B-2 ZON� (2) (g) {ii) notwithstanding (i) above, an office or parking area for a taxi business is permitted at 170 Charlotte Street, also having NBGIC Number 514d. (h) a redemptian centre shall: {i) be registered as a redempfion centre pursuant to the Ber►erage Containers Act and comply with all regulations thereu�der; {ii) be wholly contained within a building and not have any outdoor starage associatecf with the use. (iii) notwithstanding sub-clause (i), a redemption centre may be located at 327 Chariotte Street. (3) Zone Standards (a) Minimur� lot area.............................................................370 square metres - for a gasoline bar.................................................930 square metres When a dwelling unit is cantained in the building, the minimums above shall be increased as per standards in Section 310(3)(a). (b) Minimum lot width - gasoline bar...........................................................30 metres - other ...................................•�----•.._....................12 metres {c) Minimum front yard - gasoline bar.............................................�--..........7.5 metres - other ..............................................................•---�-. Nil {d) Minimum side yard (i) if the side lot line adjoins an "R"Zone......................3 metres (ii} if the building includes one or more dwelling units or contains a gasoline bar.......................................... the greater of: - 1 D per cent of the lot width to a maximum of 3 metres; or - 1.5 metres; (iii} if the building does not include a dwelling unit............................................................... Nil {e) Minimum rear yard - interior lot ...----�--•..................................................7.5 metres - corner lot..........................................................•---4-5 metres 72 160 520 B-2 ZONE (3} (fl Minimum ground floor area for a one-family dwelling: - single-storey................................................... ......89 square metres - split-level...............................................................71 square metres - 1'/z, 2 or 3-storey...................................................62 square metres (g) Minimum gross floor area for a dwelling unit in a multiple dwelling: - for a 3-bedroom unit..............................................69 square metres plus 9.2 square metres for each bedroom in excess of 3 - for a 2-bedroam unit..............................................60 square metres - for a 1-bedroam uni#..............................................41 square metres - for a bachelor apartmen#........................................32 square metres - for an efficiency unit...............................................21 5quare metres - for a room in a rooming house...............................11 square metres (h} Maximum height..................................................................3 storeys or 14 metres (i) Maximum lvt accupancy........................................................ 60% 73 161 Appendix#4: Zaning Categaries 550 SHOPPING CEN7R�(SCl (1) Uses Any land, building or structure may be used for purposes of, and for no other purpose than, (a) the following uses in a shopping centre: - bank or financial institution; - business office; library; - parking area; - personal service shop; - photographer's studio; - restaurant; - reta9l store; - subject to subsection (2)(a), a be�erage room, club or lounge; a theatre or bowling alley; - a travel agency; (b) the following uses in a shopping centre subject to such terms and conditions as may be imposed by the Committee: - an amusement place; - a hotel or motel; a drive-in or take-out restaurant; - a senrice station or auto accessory store; -- a multiple dwelling; a gasoline bar; - subject to Section 810(11}(b), the excavation of land greater than one metre for the purposes of preparing the site#or development permitted in the zone; (c) subject to Section 83Q,an accessory building structure or use, incidental to a use, building or structure permitted in this Section. 162 550 SC ZONE (2) Conditions of Use (a) a beverage room, club or lounge, other than such use located within a hotel or motel, shall: {i} not be within 150 metres measured along the street on which the lot fronts of church, school, or"R"Zone, or within a radius of 90 metres thereof in any other direction; {ii) not be within 300 metres of another beverage room, club or founge on the same street or within a radius of 180 metres thereof in any other direction; and {iii) provide a vestibuie at least 2.5 metres wide and 2.5 metres deep between the ta�em or cabaret and any pedestrian mall or other pedestrian area with such exits, doors a�d screening, as may be required pursuant to other City and pro�incial legislatiQn. {iv) notwithstanding (i) and (ii) above, a beverage room, club or lounge may be located in Lansdowne Place (L.R.I.S. Number 370957) at 55 Lansdowne Avenue. (v) notwithstanding (i) and (ii} above, a beverage room, club or lounge may be located in McAllister Place (NBGIC Number 285932, 438051 and 426650} at 515-519 Westmarland Road. (vi) notwithstanding (i} and (ii) above, a beverage room, club ar lounge may be Eocated in Parkway Mall (NBGIC Number 304783)at 212-250 McAllister Drive. (3) Zone Standards (a) Minimum lot area................................................................. 1 hectare (b) Minimum lot frontage.........................................................60 metres (c) Minimurn front yard............................................................15 metres (d) Minimum rearyard.............................................................15 metres (e) Minimum side yard ............................................................15 metres (fl Maximum height..................................................................3 storeys or 11 metres Maximum lot occu anc ....................................... 25% (9} P Y................. $2 163 55'[ SHOPPiNG C�NTR� S[ C"2,� (1} Uses Any land, building or structure may be used for the purposes of, and for no other purpose than, (a) the following uses in a shopping centre: - bank or financial institution; �� - business ofFice; - library; - parking area; - personal service shop; - photographer's studio; - restau�ant; - retail store; - a beverage room, club or lounge; - a theatre of bowling alley; - a travel agency; (b) the following uses in a shopping centre subject to such terms anc� conditions as may be imposed by the Committee: - an amusement place; - a hotel or motef; - a dri�e-in or take-out restaurant; - a service station or auto accessory store; - a multiple dwelling; - a gasoline bar; (c} subject to Section 830, an accessory building, structure or use, incidental to a use, building or structure permitted in this Sec#ion. 83 164 620 L�GHT fNDUSTRIAL � (1) Uses Any land, bui[ding or structure may be [�sed far the purposes of, and for no other purpose tF�an, {a)the following uses Retai! - bakery; - delicatessen; Office - business office; - bank; Service - interior cfecorating studio; - animal hospital; - �aundry agency; - artist's studio; - laundry (automatic or self- service); - auctio� room; - laundry (steam); - barber shop; - motion picture studio; - beauty salon; - paint or paper-hanging shop; - catering esfablishrr�ent; - pawn shop; � cleaning &dyeing establishment; - personal senrice shap; - crematoriurra; - pet shop; - dry cleaning establishment; - photography studio; - film exchange; - printing service; - frozen food locker - pub{ic steam or sauna bath; establishment; - radio or television repair - hotel; shop; - ice vending machine; 90 165 s2a i-1 ZONE (1) {a) Service (cont'd) - radio or tele�ision studio; - tailor shop; - restaurant; - taxidermy shop; Automotive Commercial - auto body paint or repair - tire shop; shop; - trailer or mobile home sales; - automobile and parts salesroom; - truck ar car wash; - repair garage; Recreational - archery range; - dance hall; - golf driving ra�ge or - gymnasium; miniature rifle range - (other than in an enclosed building); - motion picture theatre; - bill+ard hall or poolroom; - thea#re; Institutional - church; - postal substation; - commercial school; - pubfic or quasi-public building; - community centre; - public open space; - fire station; - public utility building or instaflation; - institutions of a religious, philanthropic or charitab�e - suhject to subsection {2}(a), a nature; public utility service yard; - library; - schooi including a public, business, trade or technical - music college; school; - police station; 91 166 s2a i-1 ZONE (1) (a} Manufacturing and Industrial - assembly o#automobile - ice storage house; equipment; - jewe!!ery manufacture; - assembly of minor elecfric or elecfronic equipment; - machirte shop or blacksmith shop; - baat building plant for boats nat exoeeding 25 metres in - machine tool manu#acture; leng#h; - mattress manufacture; - bottling and distribution plant for milk or car5onated - medical &dental laboratory; be�erages; - meta]-working, tinsmith, - candy manufacture; plumbing, gas, steam or hot water fitting shop; - cannery for fruit or vegetables; - musical instrumen# manufacture; - carpentry, cabinet-making or furniture uphalstering shop; - novelty&toy manufacture; - cfothing &garrnent - ornamental metal work; manufacture; - shoe or boot manufacture; - cold storage plant; - sign manufacture; - dairy &dairy products rnanufacture; - tent, awning and allied manufacture; - electro-pEating; - truck and trailer terminal - electrical repair shop; operations, including repair and maintenance facilities; - film pracessing ar testing labaratory; - truck garden, or field crop, nursery, berry or bush crop, - food, other than fish, orchard or pasture land; products manufacture, processing and packaging, - warehousing customarily served by vehicles of 8 metres - ice plant; or less in length; 92 167 s2a I-'� ZONE (1) (a) Manufacturing and lndustrial (cont'd) - whoiesale store or business; - workshop complementary to a retail shop; (b) the following uses subject to such terms and conditions as may be imposed by the Committee: Retail - retail store, not including a shapping centre; - Christmas tree sales; - fish market; Service - animal pound; kennel or - funeral home; veterinary clinic; - bus or other transportation - subject to subsection (2}(b}, terminal; an office or paricing area for a taxi business; - drive-in restaurant; - subjec#to subsection (2)(c} - a motel; and (d}, a beverage room, club or lounge; Automoti�e Commercial - car sales lot; - used car sales lot; - service stat�on; - gasol�ne bar; - parking area; Recreational - subject to subsection 2(e), an - athletic or health club; amusement place; 93 168 620 I-�{ ZONE {1) (b} Recreational {cont'ci) - auditorium - open air sports arena; - bowling alley; - stadium; - private club, fra#emity or - curling rink; lodge without a license under the New Brunswick Liquor - ice rink; Controi Act; - roller skating rink; - drive-in theatre; Manufactt�ring and Light Industrial - battery manufacture or - freight or truck yard terminal; rebuilding; - furniture manufacture; • brewery; - gravel, sand anc� similar - building equipment and building material storage; material storage yard, including accessory mill - hatching and/or raising of li�e work; anima{s; - bulk oil storage depot or - laboratory; wareF�ouse; - monument or stone works; - clay products manufacture, excluding brick and tile; - municipal or pravincial works depot; - concrete mixing; - plastic products manufacture; - concrete products manufacture, not including - radio or television transmitting precast piant and and receiving station towers manufacture; and equipment; • excelsior manufacture or - sash and door manufacture; storage; - sewerage service and - feed or fuel storage; treatment facility; - flood control device; 94 169 s2a i�1 ZONE (1) (b) Manufacturing and Light Industrial (conYd) - storage and/or recycling - utility depot; depot for scrap paper and paper prod�cts, plastic - warehouse (general) products, aluminum and steel customarily served by motor cans, bottles and other vehicies in excess of 8 metres beverage and food in length; con#ainers, including a redemption centre, provided - water service and treatment that it is contained within an facility; enclosed building; - welding shop; - storage yard other than scrap paper, bottles, rags, bones or - sub�ect ta Section 810('{1)(b), scrap metals, provided it is the excavation of land greater enclosed by a solid, painted, than o�e metre for#he and neatly maintained fence; purposes of preparing the site for development permitted in the zone; {c} subject to Section 83d, an accessory buifding, structure or use, incidenta{to a use, building or structure permitted in this Section. (2) Conditions of Use (a} a public utility service yard shail not be located within 60 metres of an "R"Zone. (b} (i) an office or parking area for a taxi business shafl nat be located adjacent to an "R"Zone on the street on which it fronts. (ii) notwithstanding subsection (b){i), an office or parking area for a taxi business may be permitted at 860 Dever Road (NBGIC Number 55002968). (c) {i} a lot on which there is located a beverage roorn, club or lounge shail not be located within 150 metres measured along the street on which the lot fronts of a church, school or"R"Zone, or within a radius of 90 rnetres thereof in any other direction. {ii) notwithstanding (i) abo�e or(d) a beverage room, club or lounge may be located in the Westwind Place (LRIS 03442'i}at 800 Fairviile Blvd. (iii} notwithstanding (i} or(d) a be�erage roam, club or lounge may be located at 541 Rothesay Avenue (NBGIC Nurr�bers 309229 and 55076d79). 95 170 640 LIGHT INDUSTRIAL PARK � (1} Uses Any land, building or structure may be used for the purposes of, and for no other purpose than, (a} the following uses: Non-industrial - retail stQre; - service station; - business office; - skating rink; - bank or financial institution; - curling rink; - gasoline bar; - municipal building; - hotel; - electric substation or telephone exchange; - restaurant; - a dweAing unit for a caretaker - sale of automotive equipment or watchman; and vehicles; - auto body pain#or repair shop; Manufacturing and Industrial - dyeing & cleaning works; - paint and paper-hanger shop; - laundry; - subject to subsection (3}(a}, storage and/or recycling depot - printing shop; for scrap paper and paper products, plastic products, - carpentry, cabinet-making aluminum and s#eel cans, shop; bottles and other beverage and food containers, including - fumiture or upholstery shop; a redemption centre; - electrical repair shop; - subject to subsection (2), general industrial - plurr�bing, gas, steam or�ot warehausing, manufacture and water fitting shop; [ndustrial services; 105 171 640 !-3 ZONE {1) (b} the following uses subject to such terms and car�ditions as may be imposed by the Commiftee: - subject to Section 810(11)(b)the excavation of land greater than one metre for the purposes of preparing the site for de�elopment permitted in the zone; (c) subject to Section 830, an accessory building, structure or use, incidental to the use, building or structure permitted in this Sectiort. (2) Prohibited Uses The following uses are specifically not permitted in this zone: - abattoir; - brick, tile or ferra cfltta manufacture; - acetylene gas manufacture or � candle manufacture; storage; -acid manufacture; -celluloid manufacture or treatment; -alcohol manufacture; -cement, lime, gypsum or plaster of paris manufacture; -ammonia, bleaching powder or -coke oven; chlor�ne manufacture; - arsenal; - compressed gas works; - asphalt manufacture or refining; -creosote treatmen#or manufacture; -auto wrecking; -disinfectants manufacture; - bag cleaning; - distillation of bones; - blast fumace; - disti�lery; - boiler works; - dye stuff manufacture; - brewery; -exterminator and insect poison manufacture; 106 172 640 I-3 ZONE (2} Prohibited Uses (cont'd) -fat rendering; - potash works; - fertilizer manufacture or storage; - precast concrete plant or manufact�re; - fireworks or explosive manufacture - proxyline manufacture; or storage; -fish smoking, curing or canning; - refining or wholesale storage of petroleum or its products; �flour and feed mill; - rock crusher; - foundry or deep forge; - rolling miEl; -gas manufacture or storage; - rubber or gutta percha manufacture or treatment; -glue, size or gela#in manufacture; -salt works; - incineration or reductian of - sandpaper manufacture; garbage, dead animals, offal or refuse; - lampblack manufacture; - sausage manu#acture; - metal smelting, refining or - sauerkraut manufacture; reduction; -oilcloth or linoleum manfuacture; - sawmill; - oiled or rubber goods manufacture; - shoe or stove polish manufacture; -ore reduction; - smoke hause; - paint, oil sheliac, turpentine or -soap manufacture or soap varnish manufacture; boiling works; - paper and pulp manufacture; • soda and compound manufacture; �a7 173 640 I-3 ZONE {2) Prohibite� Uses (cont'd} - stockyard, or feeding pen; �tobacco (chewing) manufacture; - stone mill; -vinegar manufacture; -storage, bailing or processing of -wool puiling or scauring; scrap paper, bottles, iron, rags, bones or scrap metal other than permitted under section (1); - - sulphuric, nitric or hydrocholoric -yeast plant; acid manufacture; -any other use which may -tallow grease or lard be obnoxious or affensive manufacture or refining; by reason of the emission of odor, dust, smoke, gas, noise or vibration; -tar roofing or waterproofing manufacture; (3) Conditions of Use (a} a storage and/or recycling depot fQr scrap paper and paper products, plastic products, aluminum and steel cans, bottles ancf other beverage and food containers, including a redemption c:entre shall be contained within an enclosed building. (4} Zone Standards {a) Minimum lot area (i} where the lot abuts Fairville Boulevard............................................3,700 square metres {ii) any other lot...................................................... 1,160 square metres (b) Minimum lot width-----.-----•..................................................30 metres (c} Minimum front yard (i) on Fairville Boulevard between Kierstead and Linton Roads..................................................12 metres (ii} on Kierstead Road, Linton Road, and Hathaway Crescent..............................................7.5 metres (iii) on other streets.....................................................15 metres 108 174 640 I-3 ZONE (4} (d} Minimum side yard ...........................................................7.5 metres (e) Minimum rear yard............................................................7.5 metres (fl Maximum building height.....................................................3 storeys or 14 metres �9) Maximum lot occupancy........................................................ 50% 109 175 650 HEAVY ENDUSTRIAL PARK � (1) Uses Any land, building or structure may be used for the purposes of, and for no other purpose than, {a) fhe foilowing uses: Non-industrial - retail store; - skating rink; - business office; - curling rink; - bank or financial institution; - municipal buiiding; - hotel; - elec#ric substation or telephone exchange; - restaurant; - dwelling unit for a care-taker or - sale of automotive equipment watchman; and vehicles; - ser�ice station; Manufacturing and Industrial - dy�ing & cleaning works; - paint and paper-hanger shop; - laundry; - subject to subsection (3)(a), storage and/or recycling depot - printing shop; for scrap paper and paper products, plastic products, - carpentry, cabinet-making aluminum and steel cans, shop; bottles and other beverage and food containers, including - furniture ar upholstery shop; a redemption centre; - electrical repair shop; - subject to subsections (2) and (1)(b), general industrial - plumbing, gas, steam or hot warehousing, manufacture and water fitting shop; industrial services; {b) the fallowing uses subject to such terms and conditions as may be imposed by the Committee: 110 176 g�p I-4 ZONE (1) {b) - brewery; - sausage manufacture; - bus or transit depot or - subject to subsection (3)(b), terminal; sauerkraut manufacture; - distillery; - subject to subsection (3)(b}, smoke house; - foundry or deep forg�; - subject to Section 810{19){b), the excavation of land greater than one metre for the purposes of preparing the site for de�eloment permitted in the zone; (c) subject to Section $30, an accessory building, structure or use, incid�ntal to a use, building or structure permitted in this Section. (2) Prohibited Uses The following uses are specifically not permitted in #his zone: - abattoir; - auto wrecking; -acetylene gas manufacture; - bag cfeaning; - acid manufacture; - blast furnace; - alcohoi manufacture; - boiler works; -ammonia, bleaching powder or - brick, tile or terra cotta chlorine manufacture; manufacture; - arsenal; - candle man�facture; -asphalt manufacture or refining; - celluloid manufacture or treatment; 1�1 177 650 I-4 ZONE (2) Prohibited Uses (conYd) - cement, lime, gypsum or plaster of - incineration or reduction of paris manufacture; garbage, dead animals, offal vr refuse; - coke arren; - lampbiack manufacture; -compressed gas works; - metal smelting, refining or reduction; -creosote treatment or manufacture; -oilcloth or linoleum manufacture; -disinfectants manufacture; -oiled or rubber goods manufacture; -distillation of bones; - ore reduction; - dye-stuff manufacture; - paint, oil shellac, turpentine or varnish manufacture; -exterminator and insect poison - pap�r and pulp manufacture; manufacture; -fat rendering; - potash works; - fertilizer manufacture or storage; - precast cancrete plant or manufacture; -fireworks or explosive manufacture - proxyline manufacture; or storage; -fish smoking, curing or canning; - refining or wholesake storage of petroleum or its products; -flour and feed mill; - rock crusher; - gas manufacture; - ralling mill; -glue , size or gelatin manufacture; - rubber or gutta percha manufacture or treatment; 112 178 sso �-�zoN� (2) Prof�ibited Uses (cont'd) - salt wor�cs; - sulphuric, nitric or hydrocholoric acid manufacture; - sandpaper manufacture; -taHaw grease or lard manufacture or refining; - sawmill; -tar roofing or waterproofing manufacture; -shoe or stove polish manufacture; -tobacco {chewing) manu#acture; - soap manufacture or soap boil�ng -vinegar manufac#ure; works; - soda and compound manufacture; -wool pulfing or scouring; - stockyard, or feeding pen; - yeast plant; - stone milf; - any other use which may be obnoxious or offensi�e by reason or the emission or odor, dust, smoke, gas, noise or vibration; - storage, baling or processing of scrap paper, bottles, iron, rags, bones or scrap metal other than permitted under subsection {1}; (3) Conditions of Use (a) a storage and/or recycling depat for scrap paper and paper products, pEastic products, aluminum and steel cans, bottles and other beverage and food containers, including a redemption centre shail be contained within an enclosed building. (b) a smoke house or sauerkraut manufacturing shall not be located closer than 150 metres from an "R" or"B" Zone. (�4) Zone Standards (a) Minimum lot area..........................................................3,700 square metres (b) Minimum lot width..._..---•.................................................... 45 metres 113 179 ggp I-4 ZONE (4) (c) Minimum front yard (i) on Emco Lane......................................................7.5 metres {ii) on other streets ..................................................... 15 metres (d) Minimum side yard ...........................................................7.5 metres {e) Minimum rear yard....-•----•.................................................7.5 metres (f) Maximum building height.....................................................3 storeys or 14 metres �9) Maximum lot occupancy........................�------.........._.............. 50% 114 180 A�pendix#5:Table 1 -Business Information Business Name Type Zane Signage TQ Lamb Sales Car Sales/outdoor Storage I-4 Mobile & Billbaard Harley Davidson Car Sales I - 3 Billboard & mobile? Appie Auto Glass& Ray Roach Autobfldy Repair Shop E- 3 Billboard and mobile? B & N Flooring Flooring I - 3 Billboard Clark and Ktoti {off Blvd) Auto parts I -3 Fascia Lancaster Redemp#ion Centre(off Blvd) Recycling 1 - 3 Fascia Opron (off BIvdJ Construction I -3 Purokator(off Blvd} Delivery service/Warehouse I -3 C & E Refractions{off Bl�d) Manufacturing I -3 Ready Rentals Rentai/Storage I -4 Truck, Trailer, Equipment Open Storage I -4 � r Lockart Saw Ltd. Wholesaler I -3 ICR Construction I-3 Billboard SMI (Boating Supplies) Retail I-3 Billboard & Fascia CAT& Prime Tractor Trailer Repair I- 3 Fascia Coast Distributers Warehousing I-3 Na Comfort inn hotel B-2 Billboard Parts for Trucks Auto Parts I -3 Fascia Car Wash Car Wash I -3 No Bell Aliant Service I -4 Pet Corral Retai! I -4 Fascia 5impson Construction Construction/ Repair I -�4 Fascia Distribution Company Distribution Centre I -4 No PBM Construttion I -3 Fascia 8usiness Name Type Zone Signage Travle Lodge hotel I -4 Billboard ATCAN (off Blvd) Storage I -4 Billboard and mobile Aquarius Restaurant B- 2 Billbaard and mobile Rogers Service 1 -3 Fairville Boulevard Plaza Billboard Papa John's Retaif SC- 2 Staples Retaif SC -2 Dollarama Retai! SC- 2 Rent-a-Centre Retail SC-2 Alia and Tan Jay Retail SC-2 Reitmans Re#ail SC-2 Bulk Barn fietail SC-2 � r First Choice Retail SC-2 Benjamin Moore Paints Retail SC-2 Vogue Optical Retai! SC-Z Needs Convenience and Gas Bar Retail NB Liquor Retail SC Sobey's Retail 5 C Canadian Tire and Mark's Work Warehou5e Retai� 5 C Co-op Vacant I -3 No Coast 7ire Auto-related I-3 Billboard x2 C�x Retail I-4 Billboard Westwrnd Pface Billboard Subway Fast Food I - 1 Business Name Type Zone Signage Fish n Brew Retail I - 1 China Kichen Retail I - 1 M&M Meat Shop Retaii ! - 1 Aerus (vacuum cleaners) Retail I - 1 RBC Service I - 1 Darine's Flower Shop Retail I - 1 Khan's Venience Retail � -1 Wine Kitz Retail �- 1 Irving Convenience and Gas Bar Service E- Z Burger King Fast Food �- Z Lancaster Auto Sales Car Sales Lot I- 1 Billboard l.ancaster Ma!! BiElboard � r Urban Planet Retail SC No Frills Retail 5C KFC Fast Food S� McDonaid'S Fast Food SC Coffee Mill Restaurant SC Java Moose Coffee Shop SC Wee Wor1d Natural Items Store SC UNIC Retail SC Top Choice fstate Furnishings Retail SC Northern Reflectians Retail 5C News Mart Retail SC Lotto Kiosk Retail SC Business Name Type Zone 5ignage International Clotheirs Retail SC Great Canadian Dollar Store Retaif SC Fairweather Retail SC Charm Jewellers Retail SC Better Buy Sports Retail SC Ardene Retail 5C Dynamic Arts & Gifts Retail S� Coles Retail SC Tf�e Source Retail SC Zellers Retai[ SC WEndy's &Tim Horton's Fast Food 8 -2 & I -1 Greco Restaurant I - 1 d' � r Global Pet Food Retail I - 1 Appendix 6:Table 2 -Existin� Land Uses Industrial and Restaurant/Bars Retail Personal Service Community Service Automobile Other LancaSter Redemption Aquarius B&N Flooring Purolator Centre TD Lamb Safes Ready Rentals Papa John's (FBP) Pet Corral Comfort ann Saint John Library (LM) Harley Davidson SMI (Boating SuppEies) Apple Auto Glass and Ray Subway (WP} Staples (FBP) Bell Aliant Transit Lounge {LM) Roach Car Wash Needs Convenience and Fish n Brew(WP) Dol{ararrta (FBP) Tra�el Lfldge Clark and �Cioti Gas Bar(FBP) lrving Convenience and China Kitchen (WP} Rent-a-Centre (FBP) Rogers Opro� Ga5 Bar Burger King Alia and Tan Jay{FBPJ RBC (WP) C&E Refratctions Coffe Mill (LM) Reitmans (FBP) BMO {LM) 7ruck,Trailer, Equipment Coco Beach Tanning � � Java Moose (LM) Bulk Barn (FBP) and Aesthetics (LM) Lockart Saw Ltd. r KFC(LM} First Choice (FBP) Ears 4 You (LM) ICR Benjamin Moore Paints McDonalds(LM) (FBP) Hairacy's Salon (LM) Cat& Prime Wendy's NB Liquor (�BP} Kerry Opticaf (LM) Coates Distributors Tim Horton's Sobeys(FBP) Vogue Optical (FBP) PartsfarTrucks Canadian Tire and Mark's Shoppers Drug Mart Greco (FBP) (LM) 5impson Construction Cox No �iame M&M Meat Shot (WP) �8N1 Aerus (WP) Atcan Dorine's Flower S�op (�1Vp) Coast Tire Khan's Venience (WP} Lancaster Auto Sales Nnta; "FBP" _ "Fairville Baulevard Plaza" "WP" _ "Westwind Place" "LM"_"Lancaster Makl" Industrial and Restaurant/8ars Retai� Personal Service Community Service Automabile Other UNlC (LM) Top Choice Estate Furnishings{LM} The Source (LM) Nortf�ern Reffections (LM) News Mart (LM) Lotto Kiosk(LM) Internationaf Clothiers (�M) Great Canadian Dollar Store {LM} Fairweather(LM) Dynmanic Arts & Gifts (LMj � � ColeS (LM) r Charm leweilers (LM) Better Buy Sports (LM) Ardene {LM) Global Pet Faod Wine Kitz (WP) Wee World (LM) Urban Pianet{LM} Apqendix#7:Table 3- Land Uses Accordine to Existin�Zanes on Fairville Boulevard Zones I - 1 "Light i -3 "light I -4"Heavy S C/ S C2 B -2 Industrial Industrial Industrial "Shopping "General Uses Park" Park" Centre" Business" 1 An Amusement Place cond Cond cond 2 Artist's Studio Yes 3 Athletic or Health Club cond Cond 4 Auto Accessory Stare Cond 5 Auto Body Paint or Repair Shop Yes yes b Automobile and Parts Salesroom Yes yes yes 7 Bakery Yes cond 8 Bank or Financial Institution Yes yes yes Yes yes 9 Beverage Room, Club or Lounge cond Yes yes 10 Billiard Hall or Poolroorr� Yes Cond 11 8owling Alfey cond Yes 12 Building Equipment and Matenal Storage Yard cond � r 13 Business Office Yes yes yes Yes yes 14 Cable 7elevision Facility cond 15 Car Sales Lot cond cond 1b Carpentry, Cabinet-making or Furniture Upholstering Shop Yes yes yes 17 Church Yes yes 18 Concrete Mixing cond 19 Concrete Products Manufacturing cond 20 Community Centre Yes yes zz Film Processing or 7esting Laboratory Yes 22 Fire Station Yes 23 Funeral Home cond yes 24 Gasoline Bar cond yes Cond cond z5 Generaf Industrial Warehousing, Manufacture and Industrial Services yes yes 26 Gravel, Sand and Similar Building Material Storage cond 27 Group Care Facility cond 28 Hotel Yes yes yes Cond yes Zanes I - 3 "light I -4 "Heavy 5 C/ S C2 B -2 I - 1 "Light Industrial Industrial "5hopping "General Industrial Uses Park" Park" Centre" Business" 29 Ice Rink cond yes yes 30 Institutional Residence yes 31 institutions of Religious, PhiJanthropic or charitable Nature Yes yes 32 Interior Decora#ing 5tudio Yes 33 Library Yes yes Yes 34 Mote! cond cond cond 35 Paint or Paper-hanging 5hop Yes yes yes 36 Parking Area cond Yes cond 37 Pawn Shop Yes cond 38 Personal Service Shop Yes Yes yes 39 Pet Shop Yes 40 Photographer's Studio Yes Yes 41 Police Station Yes o000 r 42 Printing Service Yes cand 43 Printing Shap yes ye5 44 Private Club, Fraternity or Lodge cond cond 45 Public Museum, Library, Park or Playground yes 46 Redemption Centre yes 47 Repair Garage Yes tond 4$ Repair Service Shop yes 49 Restaurant Yes yes yes Yes yes 50 RetailStore cond yes yes Yes yes 51 School including a public, business,trade or technical school Yes yes 52 Service 5tation cond yes yes cond cond 53 Storage and fiecycling Depot cond yes yes 54 7railer or Mobile Home Sales Yes 55 7ailor 5hop Yes 56 Theatre Yes Yes cond Zones I - 1 "light � "3 "I.igh# I -4 "Hea�y 5 C/ 5 C2 B -2 Industrial Indt�strial Industrial "Shopping "General Uses Park" Park" Centre" Business" 57 Tire Shop Yes 58 Trave� Agency Yes 59 Truck and Traifer Terminal Operations, inciuding repair and Maintenance Facilities Yes 60 7ruck or Car Wash Yes cond 61 Used Car Sales Lot cond 62 Warehouse 63 Warehousing Customarily Served by Vehicles Yes 64 Wholesale Store or Business Yes 65 Workshop Complementary to a Retail Shop Yes rn � r Ap�aendix#8_ Freestanding Signs on Fairville Boulevard ` - T _;� ., - �. . , a� r.l -���+�,. - r• - " �� .!x S � e i-.+:`a,,�?• �� 1 � 1 - � - . � . - - —`- i � ���j - . } si!' — � 0 - - - _ - :� � � � � _, ' �`�.,> � � , .�._ . �i�� �-- - �µ �� "� t , -- -� � �� � ,�;4,0, _ , �,� ':� _ 1 , .� � ' ~ ` ; . .v a.w r,.� ;�T � � - - .-:�.-.'����-° ` a x. + _ . � ...�,A,__ • _ - �.t ./L..� _ . .-., ._ - +�s-- ��.,� - , < ., . �- �"`� / '����� - �, �� � � �iQTt"�-� .� `. . . r�,��-�:L�� - !" ndustrial ; . �1 , - , * .,� . ommercial � � � ' � esidential � , ^txa af�c2xr[r � • 4 •�!+ � - `. ►-- , � .�_ �._-- G�L cp�nrAC�s , � . .. �_ - � � ,t�s-��i�� _ ' '_ --- •�� � - ,.�- . .� • �: i ' �� r . - - p•�* � �+`,� _�� .� PROPER7Y MI►��7 . . ; —��,-_z ' 5FRV�r�rr r � -�- "��-; - ' — �::a�s, t�S_I 'G/�.?)C► ' - ,, . ` i ..._ ., � � � �.- .� � "�. �� � ��, .����� � i.� , c` �_.•_. 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' .i � ' r.'� , I J t�-' ;/ � � AT�S �� 1.-�-� �= .1��, �_ - ,� j , �oM 4.99 = � -�- � � �0� GREDI _________ � � AD-NO __r :,�:�o <<� YOU WOR� _�. , ��� _,.�. - � -� YOU DNNIUE ! •� � _ _ : �° . , ...� . _ ----�� -., �.-- . �11`"`�"" -- --_ �. �. �:,,��.: _._ .� r.�'�'�!A �"`�r �_��' '"'.°r'' � �"' - ' r. �:�' � �.�:��.-' . � ... �. n . „r�r• 190 �:`;:f-�+';��1�7�' ►3;.`� _ —_' -.T _� i *� � „ �� - --- ,?� `s k� r� �' .� ���i,l., ,,�.•�-�-.-- .� � ++� a ._ „� ��..,. _ ,� - � -=_�`:_„�,; ..� _ � � �� � �� 1� � . � �������. -� r � ,. � � � � � � "- -- � �-=_- I��� � � ��"�- .r � _ . _- � � _ `= '�► -, _ - - - - - � :��.�..1 ?��.� . , `T,. � ,�.,m-� �_ _ _�, • �' i ' � r A ��, .:� a, }� ;_� � �'a-- _ � �t•� "`�' ?� .�� ��M��'� — � .i � � �;� i � , � •. .�•� f ���-.� r� __... � ,�,��. � ,�..�____.�__ _ � � 1 - .� -� � � � , . .. .. . _.. _.��-� —'.r` �'"'""'�s � - - �� _� _. �.__ +� r� " - t. �i1 l� ._ ..... - �� -' � f!�V{� - UND�RC�Aj��IC�+__ �._ H�R� r A �-� -- �";� �___�� _ . - �. . ,� —- � � .,���-�-, j ��� :.;�Yt; �--.,,�; �------- , - � .. ,. , .�� � ., ;� • �, ��,._; � r� , _ �� � �. ���: .r- , � � � . � -._ _. ,. 1 _ _ .t ��y. —- s` ^ -�' I 1 1 � - — ` ..�. - . i� . _t�:�r:.� � ' �� .� -�. . �3� .� ' . r � � �` �' ' ,�� � .....,.._.._�.. � . ..., �•, �.�. 1 r.��, �1!' �.,,<�««• 1.���!}i` � � � � � t � - ;, � - ��I ,. ��� , - -:�-.�.,,,,. � � � :. _ . .� � � ' ' � . . � _ _ . " - C .V �t� -`j��' � . C�" v�" A �' � _. :�.�r',"'� 'C;��7�_''� � '►' '��. _L . "��' �1�,.'. _.�� �i,,. rwF•_ _"_�._• 191 � - --- _ �� � r w � f�y � ` � � �"��� .� } -- i �;��. , r ��� �` � - � - buik barn+ � � �. �c�AitM �"�`�_ �'- ^-���. �. .�b�wr,ri! orrica« �' � , - - ri fr��� �� � ���_ �� � .�� � - � ` • �iJltB/1At PLAlItEf � ;� ,�• ��`�`.�' �,- , Illi�l �--- �.;;_.+ .��` f � iF11Sf!lGi5961635-itOl = , �f ^R �I��i ?:.+,�y� '`"`'�'�� .. — 1. � ��-� _�`"---=-– ' ' — ,� a. ��" .�� " ��L�1.:�.�,,.',� _~= -•�� ' - � '�,.. -'r ._ :..�; ,�.5�•_ �;�»a:. ��?�R. � 4 �� �._ . _ - _ .�.�� .� �,�' • -,._-'.�,_-. - � , . ._ .... r��.,-._ .. `� ��� ��;,,.��.`. ..� � .��.r � � , �1 , � i �` fl ' i , , , '�'�'�_ - .� �r�_ �_ ,a� ,W,, -. ��� i � _.,,T� , ��� ::� . ; �� 192 Appendix#9:Zoning By-law Provisions for"Signs" 840 SIGNS (1) No sign may be placed, erected or displayed on any land, building or structure except in conformity with this 5ection. (2y In this Section the following definitions shall apply: "facia sign" means a sign placed flat against the face of a building and projecting no more than .5 metres; {enseigne de�a�ade) "freestanding sign" means a structure which is located and permanently mounted on a faundation, attached to the graund containing or holding a sign; (enseigne aurostable) "mobile sign" means a structure which is located on the ground but not permanentfy mounted on a foundation,which is capable of being easily relQCated which contains or holds a sign and, which may have one or more faces; (enseigne mobile) "projecting sign" means a sign attached to a building projecting more than .5 metres but Eess than 3 metres; �enseigne en sai!!re) "poster panel" means any type of sign which advertises goods, products or services located, soid or provided off that site. (panneau d'affichage) "painted wall sign" means a sign painted on a side or rear wali of a building advertising goods, products or services; (enseigne murale pernte) "roof sign" means a sign erected on top of the roof cornice af a building parallel with the front elevation advertising goods, products or services. (enseigne sur toit) (3) Zones (a} In an "R" zone, facia,freestanding and non-iHuminated pro�ecting signs are permitted for the following purposes: (i) advertising the safe, rental or lease of land, building or structure; (ii) identifying an apartment building of mare than 6 units; (iii) identifying any other non-residential use; (iv) identifying by name a residential property or residents thereof; (v)warning against trespassing; (vi) indicating a hnme occupation. Only one sign is permitted per purpose and shall have a maximum area of: - .6 square metres for purposes (i), (ii) & (iii) - .2 square metres for purposes (iv), (v) &(vi} 193 s�a (3) (b) In a "B-1"or"BR"zone the following signs are permitted - signs permitted in subsection (3){a} restricted to the purpose and maximum area provided therein. - facia signs placed with a maximum area of.4 square metres per metre of lot width for purposes ather than those provided for in 3(a). - one projecting or fresstanding sigr� with a maximum area of 6.0 square metres for purpases other than thase provided for in 3(a). - a mobife sign, sub}ect to the requirements of subsection (6}. (c) (i) In a "B-2" zone the following signs are permitted except in tf�e Trinity Royal Preservation Area: - signs perrnitfied in subsection (3){a). - facia signs placed with a maximum area of.7 square metres per metre of lot width. - one projecting sign with a maximum area of 4,5 square metres or one freestanding sign with a maximum area of 6.0 square metres_ - a mobile sign, subject to the requirements of subsection (6). (ii) In a "B-2" zone within the Trinity Royal Preservation Area, the following signs are permitted: - signs permitted in subsection (3)(a). - fascia signs placed with a maximum area of.7 square metres per metre of lot width. - one projecting sign with a maximum area of 4.5 square metres or orte freestanding sign with a maximum area of 6.0 squar� metres. - one roof sign with a maximum area of.7 square metres per metre of lot width. - one painted wall sign nat to exceed 50% of the�isible wall. (d) (i} In the "B-3"zone the following signs are permitted, which may be illuminated intermii#ently except in the Trinity Royal Preservation Area: - signs permitted in subsection (3)(a). - facia signs with a maximum area of 1 square metre per metre of occupied frantage. 176 194 840 (3) (d} (i) - one projecting or freestanding sign with a maximum area of .4 square metre per metre of occupied building frontage. - illuminated poster panels with a maximum area of.3 square metres per metre of lot frontage and non-illuminated poster panels with a maximum area of.6 square metres per metre of lot frontage. - a mobile sign, subject to the requirements of subsection (6)_ (ii} In a "B-3"zone within the Trinity Royal Preservation Area the following signs are permitted: - signs permitted in subsection (3}(a)_ - fascia signs with a maximum area of 1 square metre per metre of occupied frontage. - one projecting ar freestanding sign with a maximum area of_4 square metres per metre of occupied building frontage. - one roof sign with a maximum area of 1 square metre per metre of lot width. - one painfed wall sign not to exceed 50% of the�isible wall. {e} In an "SC" or"SC-2" zone the following signs are permitted: - a facia, projecting orfreestanding sign on each frontage with a rrtaximum area of 38 square rr�etres to identify the name o#the shopping centre. - for every business with a regular external pedestrian entrance, a facia sign with a maximum area of .4 square metres per metre of occupied building frontage. - a mobile sign, subject to the requirements of subsection (6). (� In an "IL-1"zone the following signs are permitted: - facia, projecting or freestanding signs with a maximum total area of 4.5 square metres. - a mobile sign, subject to the requirements of subsection (6). (g) In an "IL-2"zone the following signs are permitted: - facia, projecting or freestanding signs with a maximum total area of 9.4 square metres. - a mobile sign, subject to the requirements of subsection (6). 177 195 840 (3} (h) In an "I-R", "T", "T-1", "US" or"US-L"zone the following signs are permitted: - facia, projecting or freestanding signs with a maximum area of.4 square metres per metre of lot width. - a mobile sign, subject to the requirements of subsection (6). (i) In "!-1", "I-2", "1-3" ,"I-�" and "PQ"zones the following signs are permitted: - #acia, projecting or freestanding signs with a maxim�m area of .7 square metres per metre of lot width. - poster pane[s, subject to the requirements of subsection (5). - a mobile sign, subject to the requirements of subsection (fi). Q) In an RF"or"RFM"zone the following signs are permitted: - all signs permitted in subsection {3)(a} restricted to the purpose and maximum area provided therein. - one facia, projecting or freestanding sign with a maximum area of 4.8 square mefres for purposes other than those pro�ided for 3(a). - poster panels, subject to the requirements of subsection (5). - a mobile sign, subject to the requirements of subsection {6). (k} Ir� a "P"zone the following signs are permitted: - all signs permitted in subsection (3){a) restricted to the purpose and maximum area provided therein. - facia, projecting or freestanding signs with a maximum area of 4.5 square metres per use for purposes other than those provided for in 3(a). - a mobile sign, subject to the requirements of subsection (6). (I} In a "AE"zone the following signs are permitted: - one facia sign per property with a maximum area of 4.5 square feet. - the facia sign may advertize the name of the use only. - the facia sign may not be flashing or illuminated intermittently. (m} In a "BP"zone the following signs are permitted: - facia or projecting signs with a maximum area of 0.4 square metres per metre of lot width. 178 196 840 General (4) All freestanding signs and mobile signs shall be located no closer to a street than the lesser of: - 3 metres, or - the required front yard for the zone, and no closer to the side or rear property line than 1.5 metres. {5) Poster panels shall: {i} not exceed 1 Q metres in length nor have a face exceeding 4 metres in height; {ii) not be closer to a front, side or rear property line than the required front, side or rear yard in that zone; (�ii) not be located cfoser than 300 metres from any other poster panel except two poster panels may be located together as a unit if the length does not exceed 15 metres. (iv) notwithstanding sub-clause (i), the face of a poster panel may be increased to a maximum height of 6 metres, provided that the width does not sxceed: - 4 metres, in the case af a single panel, and - 8 metres, in the case of two panels located together as a �anit. (6) Mobile signs shall: (i} not exceed 10 square metres in total face area; (ii) not be located within the triangular area formed by the intersecting street lines and a line joining points on each street line, 3.0 metres from the said intersection of the street lines; (iii) not be located cioser than 3.0 metres from the edge of a travelled vehicular driveway which provides access to a lot at the point where it abuts a front property line; (ir►) be limited to one per stree#frontage, except where the lot exceeds 75 metres of street frontage, a maximum of two mobile signs are permitted per street frontage. (7) With respect to construction signs, (a) subject to cfause (b), such signs which identify the architects, engineers, cantractors and other indi�iduals orfirms involved with the construction (but not advertising any product)or announcing the character of the building enterprise or the purpose for wf�ich the construction is intended may be placed, erected or displayed on the si#e of the construction; and 179 197 s4a {7) (b) signs mentioned in clause (a) (i) shall not, in total, exceed 28 square metres in area, and (ii) shall be removed within 30 days of the building's occupation. (8) Unless where othenn+ise provided, signs may be non-illuminated or illuminated. Illumination shall not be intermittent except where otherwise indicated. (9) Every face of a sign shaN be considered a separate sign area far the purposes of this Section. (10) Notwithstanding any other pro�ision of this Section, no sign may: (a) be placed, erected or displayed on a lot which is on the water side of: - Manawagonish Road - Ocean Westway - Hilyard Street - Chesley Drive - Crown Street - Red Head Road and restrict the�iew of the Saint John River, Saint John Harbour, Bay of Fundy. {b) be placed, erected or displayed within 'E 00 metres of, and oriented toward the Provincial H'tghway No. 1 (excluding access ramps). {11) No sign may {a) be an imitation of a traffic control device or contain the words "stop", "go slow", "caution", "danger", "warning", or similar words; (b) have a size, location, movement, content, cofouring, or manner o#illumination which may be confused with, constriaed as, or tencf to hide from �iew, any traffic control device; (c) be plaoed or erected so as to interFere with the normal and safe movement of pedestrian and vehicular traffic; (d) ad�ertise an activity, business, product or service no longer conducked on t�e premises on which the sign is located; (e) except a poster panel, identify a Use ar a service not provided on the properry. (12} The following signs are exempt from the requirements of this Section: (a} traffic control devices as defined by the Motor Vehicle Act; 180 198 8�0 {12) (b) window name and temporary sale in commercial premises; (c) real estate signs offering properry for sale or rent, less than 2 square metres; (d) special event or political signs provided the sign does not exceed 3 square metres and is removed within 14 days after the event or campaign. 181 199 , ? ___.__._..._..�__..,,__�.,�_...:...�,��s, ..�,,._..-�r,�,�,..�. ' Appendix 10: Bus Routes with Access ta �a�nrifle Blvd. ��'-:".��.'g."""�. -:'�"� � _ _�_�_��,_..��_�._ ., .. .---r�.�-��__. _..,. ;,, -- , � ; % ~'�� ...� (_�..0 � , �\` f =��,s./' f� , �.. � r � ____� . � -�• ::,, '! �-/ r f ~—��_ ��-.� �. ..'( �'�• c.� ��� w ' -�1 I�.,�,�—J�''�. � . � l `_ .._.__�.r� °-�' � ` I,.� r'.,,/��`i=:�. •�� __i�' ., ���� � � '' ,",y ,� ��,, � � ��� . � - � � _\ f��. . �, .... / :�!^{ .'i',� r• �� • .' ��. �j`; � �j~ ,-� � �`� _., ` ' ,' :1 �._��'�M lidgeville � `��:.` \_ .%< I �, / �� `•''` � - 7�� `�y `r'� ' b' < '�� r ��. � ti, '�L,�i �\ n "�' r �� �' �'' �", ',\�� � n. .�.LwJ� , u; r. f � 7r_i i �� ` �� I '< -.L, � � ,r-� � �:' � . � ';�. �r..._1:�' _ . - i , � ;E1St _ 1�, �-��_r��,_ • - . . } / Py, � �,,� � 1v �a • � �` � , , �a�1 �...— �_�--._ � � �'•�--..._._. �I � ' ; ,� , t �. �4o�re . 1 I �m��r�� � , �i ' -%'C-`' r � 1 �3�� r� . • y� �� �,`��?`,I �� `� ,d,`�' _� \ ' ,: i J�� '. ��'` •- ��- �.`�i.•"�(� �`'_ � 9 � `r� / _� / i y i!i'7 �`\�r � � ,i� , ����� t _ - � `<I�✓�. � ' '�';�'% �` ,�' I.�/r� � ', )/, C �� /` -r ''� �ti � i �>" ' 1[.-y'�r .; �I�, '��^ �1 y, ' � O �,�.' V I "yJ 7:/ ���� 7�i (, � � ' � y \ �-���' �� '� � � �Mifforcl ��- .'`!,�; � _:.� ��:� ', n 4 � 'P v. ;. t �Y �` ��^ ��'a; � t y�a , ,�� , ��?� �� o� ` ,- � ..- - �, � .'r' ' ti��, / `. `` � i �� �� �-�':� °'c ~ `�`'"`' , �. ,. '; °�' �` ' i r , Bus Routes with Access � � � J � ' �j> r1 � � to Fairville Blvd. r r,� . f, ��Uptown � � � r; /_? � ' }y � � �� -. � � � Polrvdle BNd,Bue Stop �� � • --t� �� � � � ,� . \��j1J �, ' U'�'�, � —� � .,��" � �-t Bus Routa Number � ' � ' ' � .' ,�� /�b^_��� �,��,�, ;�Y�Lower � � ' I � `' � . ((' _ i� � ', � �� 1r �� ,� '� � ? �W@st� 3 � y� �J,. �,,.� �� s I � � � -: �.� �'-.,��' � , ` ., � ,o � ' / r�--�� ���r �f -�'"'°".a i 91 � , _,.�-� ' �r d i t� -�.- _.�-' - . qo4 � • r - �.�. , �. ���. ;�' _ �a� . - '^�C "I _,� ,,.� ._` � ..,. `�, { ;. � /• ,, -f ��s � � �� ;i: � `, .:; / _ , —� .� � ' � - �� .. / '� . r ., • - . ... , `--., , � �, � _ .., � w i �� � L s ""a / � , .w. '�.. ✓'\ � ', - � �mr.aevmecMaswc�ann �.ne a��s c.r rn.�b or e.in�n �' � :,uniaw ':�Pon'xa�xlnecNas�,��aw �/ / / i � .„;, �; i\ _ :;•,� �;:�. : The City of Saint John August 13, 2012 His Worship Mayor Norton, Deputy Mayor And Councillors Subject: Job descriptions for Senior Officers Your Worship, Deputy and Councillors, At the meeting of July 30, 2012 Council passed the following resolution: "RESOLVED that Council receive job descriptions/duties and responsibilities for each of the four positions that report directly to Council." Attached are job descriptions/job profiles for the City Manager,the Common Clerk, the City Solicitor and the Commissioner of Finance and Administration. Respectfully submitted, - '�, ����� "�l�:-1����J� Elizabeth Gormley ,� Common Clerk Attachments /�' SAINT JOHN P.O.Box 1971 Saint John, NB Canada E2L 4L7 I �v�wvsaintjohn.ca i CP 1971 Saint John,N.-B.Canada E2L 4L1 �� 201 � INTEItOFFICE MEMORANDUM to: Mayor Norton and Members of Common Council from: J Patrick Woods subject: Position Description date: July 27, 2012 Your Worship and Councillors, As requested, enclosed is a copy of my position description as well as the relevant sections of the City Government Act and the Municipalities Act. ,_� ,� \ \ . `J'� /��/ 202 POSITION PROFILE: City Manager 3 Reporting directly to the Common Council, the City Manager is accountable for providing a chief administrative officer function for the Corporation of the City of Saint John. The City Manager oversees the daily operations of the City within the by-laws and policies established by the governing body and with the aim of ineeting the objectives set by the Common Council. The City Manager is requiretl to attend all meetings of Common Council and to keep them informed of the status of new and existing municipal programs. The City Manager is required to report to Council on the concerns of residents and the financial status of the Corporation and ensure all operations are carried out in a fair and equitable manner. The City Manager is responsible for the supervision of city staff and to ensure the e�cient and economical operation of all functions and services. Key Responsibilities The key responsibilities of the City Manager are outlined below. Serve the chief administrative officer for the Corporation of the City of Saint John untler the policy direction of Common Council: • To implement policies established by Common Council • To attend all meetings of Council and relevant Committee meetings • To ensure that all members of Common Council are kept informed of the status of new and existing municipal programs • To report to Common Council on matters of concern arising from residents, other levels of Government, private and public agencies • To work with Common Council to establish the goals and objectives of the organization and ensure that the goals are real, attainable and well stated • To recommend policies and practices to Common Council that support the effective, efficient and accountable operation of the City � To provide interpretation and information to the community on fhe activities and operations of the Common Council antl the City, as is necessary Responsible for the overall administration of the city budget, assets and resources: • To prepare, with the Commissioner of Finance, the Annual Budget for presentation to Common Council • To efficiently administer and adhere to the approved budget � To ensure the efficient and economical operation of all functions and services • To continually monitor rates and prices relating to municipal operations • To report regularly to Common Council on the financial state of the City Responsible for the overall administration of city staff: • To ensure that all matters relating to employees of the City of Saint John are carried out in a fair and equitable manner • To ensure a plan is in place to provide for sustainable operations • To ensure that effective performance management systems and processes are in place antl are effective in practice • To hold regu�ar meetings with managers antl to work closely with them to ensure efficient and coordinated action :::':. t�:v� �:- i>>��.t�:��,�:�;�>� ----- __ _ ..... ..... �tc►�t�,:tt�i•���� �t ��riH;'r�•�;. :�.,�";,..... ., . �.,_ . ,�., ,.... � � . , „ , ., . 203 POSITION PROFILE: City Manager 4 • To maintain a satisfactory level of communication between the City and the Unions ■ To coordinate the negotiations of all Collective Agreements Represent the City in the interest of achieving the City's objectives and goals • To participate in committees and working groups as requiretl • To interact with citizens, business, community groups, other govemments in a manner that positively reflects the City and is consistent with achieving its objectives Priorities The priorities for the City Manager over the short run include: • Establishing a productive and effective working relationship with the Common Council and working collaboratively to establish short and long term objectives and plans for the City. • Ensuring plans and initiatives are in place to support the continued growth of the City while balancing the City's economic prosperity and the quality of life for citizens. • Ensuring that programs antl services are delivered in a cost-effective, efficient manner that meets the expectations of citizens in terms of service delivery. � Leading the staff of the City and creating a work environment thaf promotes and supports citizen-focused service delivery, accountability and continual improvement. ::i°a■ R,1Y t I3I�;1�I�7)'I:5(.)� �--- ---- ■■■■■ iu i IZOT31:R'I:tiOti til�lil�l:'1 1'1; .. ,� . , ,.,, . . , , , � . . . . . � 204 �i3a ;q.` °�o- � � ���R��N ��`'RGy,� r �� City of SainC John POSITION: CITY MANAGER DEPARTMENT: CITY MANAGER'S OFFICE CLASSIFICATION: MANAGEMENT - GRADE SALARY: NATURE OF WORK: Responsible for i•ecommending policy and advising Common Council in the policy-making process. Responsible for the development, implementation and maintenance of municipal and administrative programs designed to meet the objectives of the Common Council. Ensures Municipal Government's compliance with applicable statutoty regulations. MAJOR DUTIES AND RESPONSIBILITIES: Assists Common Council in the foi•mulation of objectives and policies,recommends policies and programs and implements those that are approved by Common Council. Ensures the business of The City of Saint John is cai-�•ied out efficiently and the policies and services of the City are coordinated harmoniously. Directs and coordinates operations of the City in accordance with policies,plans and programs approved by Common Council. Establishes administrati�•e procedures which coinplernent Common Council policies and obj ectives. Provides advice, guidance and consultation as required by Comrnon Council. Reports to Common Council on the effectiveness of its policies and programs, and recommends improvements where appropriate, as required. 205 CITY MANAGER CITY MANAGER'S OFFICE PAGE 2 Approves any necessary changes in the non-statutory duties, responsibilities or authority of department heads and recommends to Common Council major changes in positions or structure. Ensures infoimation concerning policies, organization and procedures is distributed to those persons who need to know. Appoints, promotes, demotes, transfers, rewards, disciplines or dismisses City einployees, in accordance with Provincial legislation, except the hiring or dismissal of Department heads, which is in conjunction with the Mayor and Common Council. Directs the development of comprehensive personnel policies and programs covering the selection, compensation, development, appraisal and placement of City employees. Ensures proper implementation of these policies. Provides advice and infoimation to the Commissioner of Finance relative to developing policies and procedures concerning budgets, expenditures and financial controls and during the preparation of capital and operating budgets. Directs the pr•ompt and proper handling of all requests, enquiries and complaints by the public. Keeps infonned about governmental and community affairs and ensures that Common Council and City employees are made aware of significant trends. Participates in consultations with Provincial government officials, acts on joint municipal, provincial and federal initiatives. Cooi•dinates all interdepartmental issues. Responsible for chairing Department Head and Staff Evaluation Committee meetings as directed by performance review guidelines. Reviews the departmental operation processes and establishes goals and objectives for Departments. Attends all regular and special meetings of Common Council and as i•equired, attends meeting of Boards, Corrunittees and commissions appointed by Corrunon Council. Hears union grievances as part of established grievance process. 206 CITY MANAGER CITY MANAGER'S OFFICE PAGE 3 SCOPE OF OPERATIONS: It shall be the duty of the City Manager in course of fulfilling the responsibilities herein laid down: (a) to be responsible to the Common Council for the efficient rnanagement and execution of the City's business; (b) to devise and apply effective and efficient control systems for the coordination of the City's business and the implementation of the decisions of Cormnon Council; (c) to organize human resources to ensure an economy of manpower; (d) to carry out annual evaluations of all Department Heads including reconunendations to Common Council consistent with City policies; and (e) to foster and encourage an environment that allows opportunity for self-development, innovation and initiative at all levels. LINE OF RESPONSIBILITY: The Ciry Manager is directly responsible to the Coirunon Council. REPORTS: • Deputy City Manager � Commissioner- Human Resources � Director, Communications and Public Relations � Assistant City Manager- Economic and Community Development Assistant City Manager- Municipal Operations � Fire Chief Required to work closely with other Senior Executi�-es who also report directly to Coinmon Council, namely: � Commissioner of Finance � City Solicitor 207 TERMS OF REFERENCE OF THE CITY HANAGER Section 1� (6) and (7) of "An Act to Provide fcr the Governrnent of The City of Saint John ordinarily known as The City Government Act states "t4(6) The Common Council may appoint a person having suitable qualifications as supervising director of all departments of the municipal government of the said City, to be known � as the 'City Manager' or as he may be otherwise called by the Council . Such person sha11 devote his whole time to the business of the City and be paid a salary to be determJned by the Common Council . He shall exercise control of and supervision over the several directors of the said (As amended) departments, including, but not to limit the generality of ( ]960-61 ) the foregoing, the appointment, promotion and dismissal of employees, and shall in all such matters be responsible to the Cortunon Council for the efficient administratlon of the severa] departments; provided, however, that t�is section shall not be deemed to apply to or affect t�e Cornmon Clerk and the City Solicitor of the City of Saint John who shali not be under the co-ordination and supervision of such City Manager, but shall be directly responsible to the Council, and the employees of these departments shall be under the control and supervision of the said Common Clerk and City Solicitor. - 14(7) The provisions of subsections (5) and (6} Shall not apply ��s amended) to the Commissioner of Finance and Comptroller who shall ( �966 ) be directly responsible to the Comman Councii ." � ' 208 C,C,O. April i, t963 as amended "RESOLUED that the report from the committee on the appointment of a City Manager be received and filed and the following resolution which is recommended therein be adopted, name)y:- WHEaEAS under and by virtue of the City Government Act, the Common Council may appoint a person having suitable qualificatlons as supervising director of all departments of the municipai government of the said City, to be known as the "City Manager" or as he may be otherwise called by the Council . Such person shall devote his whole time to the business of the city and be paid a salary to be determined by the Common Cauncil . He shall exercise control of and supervision over the several directors of the said departments, including, but not to limit the generality of the foregoing, the appointment, promotion and dismissal of employees, and shall in a) 1 such matters be responsible to the Common Council for the efficient administration of the several departments; provided, however, that this section shall not be deemed to apply to or affect the Common Clerk and the City Solicitor of the City of Saint John who shall not be under the co-ordination and supervision of such City Manager, but shall be directly responsible to the Council , and the employees of these departments shall be under the control , and supervision of the said Common Clerk and City Solicitor, AND WHEREAS it is desirable to specify the responsibilities in greater detail, " BE IT RESOLVEO that for greater certainty, but not so as to restrict the provisions of the City Government Act, the City Manager shail , (a) Co-ordinate and exercfse control over alI designated departments ' of the City and appoint, promote and dismiss ail empioyees of such departments, (b) Recommend the appointment of department heads and other officials which ihe Common Council has the power to appoint, (c} Make such recommendations to the Council concerning the affairs of the City as may tend to promote the greater economy and efficiency of , the service5 and well-being of the City and its citizens, (d) fn consultation with the Commissioner of Finance and Comptroller, As Amended prepare the annual operating budget, submit it to the Common Council Oct. 18, 1971 and be responsible for its administration after its adoption by the Councii, (e) In consultation with the Commissioner of Finance and Comptroller, As Amended prepare a long range capital improvement program covering the future Oct. 18, 1971 needs of the City together with an annual capital budget for submission to the Common Council and be responsible for its administration after adoption, (f) Ensure that all orders, by-laws and ordinances of the Common Councii are enforced, � (g) Attend all meetings of the Common Council , 209 Municipalities Act Chap. M-22 72 Repealed: 1979,c.M-21.01,s.58. 72 Abroge : 1979,c_M-21.01,art.58. 1966,c.20,s.73; 1968,c,41,s.34; 1979,c.M-21.01,s.58; 1966, c.20, art.73; 1968, c.41, art34; 1979, c.M-21.01, 1979,c.41,s.88. art.58; 1979,c.41,art.88. 73(1) If a person disqualified or declared incapable of 73(1) Est nulle 1'election d'une personne qui a ete de- holding office under this or any other Act is nevertheless claree elue alors qu'elle ne remplit pas les conditions re- elected and returned as a member of a council,his election quises pour exercer une fonction ou a ete declaree inca- and retum is void. pable de 1'exercer en application de la presente ou de toute autre loi. 73(2) Every person who is disqualif ed or declared in- 73(2) Toute personne qui,ne remplissant pas les condi- capab(e of holding office and who nevertheless sits or tzons requises pour exercer une fonction ou declaree inca- votes,or continues to sit or vote,in a council commits an pable de 1'exercer, si�ge ou vote neanmoins ou continue offence punishable underPart II of theProvirrcia!OfJ`'errces de sieger ou de voter dans un conseil,commet une infrac- Procedure Act as a category E offence. tion punissable en vertu de la Partie II de la Loi sur la 1966,c.20,s.74; 1990,c.61,s.89. procedure applicable aux infi•actions provinciales a titre d'infraction de la classe E. 1966,c.20,art.74; 1990,c.61,art.89. i 74(1) The council of a municipaliry may appoint a chief 74(1) Le conseil d'une municipalite peut nommer un di- � administrative offcer for the municipality, recteur general pour Ia municipalite. 74(2) The council of every znunicipality shall appoint a 74(2) Le conseil de chaque municipalite doit nommer clerk,a treasurer and an auditor. un secretaire,un tresorier et un verificateur. 74(3) The council of a municipality may appoint an 74(3} Le conseil d'une municipalite peut nommer un assistant clerk,an assistant treasurer,an engineer,a build- secretaire-adjoint, un tresorier-adjoint, un ing�nieur, un ing inspector, a solicitor and such other officers as are inspecteur des constructions,un avocat et tous autres fonc- necessary for the administration of the municipality. tionnaires nccessaires a la bonne administration de la mu- nicipalite. 74{4) A person may be appointed to more than one of- 74(4) Une personne peut etre nommee a plusieurs fice. postes. 74(5) With the exception of auditors, all officers em- 74(5) A 1'excIusion des verificateurs,tous les fonction- ployed solely by the municipality on a full time basis and naizes employes exclusivement et �plein temps par une appointed under this section, are entitled, subject to sec- municipalite et nommes en veriu du present article ont le tion 85 and subsection(6),to hold office until retirement, droit, sous r�serve de 1'article 85 et du paragraphe (6), death,resignation, or dismissal for cause by the affinna- d'exercer leurs fonctions jusqu'a leur retraite,leur deces, tive vote of at least two thirds of the whole council, leur demission ou leur renvoi pour un motif valable,decide �la majorite des dewc riers au moins des voix du conseil plenier. 74(6) Subsection (5) does not apply to a person in re- 74(6) Le paragraphe (5) ne s'applique pas a une per- spect of whom a resolution has been made under subpara- sonne qui fait 1'objet d'une resolution prise en vertu du graph 19(9.1)(b)(i),(ii)or(iii). sous-alin�a 19(9.1)b)(i}, (ii)ou(iii). 1966, c.20, s.75; I975, c.40, s.2; 1982, c.43, s.4; 1997, 1966, c.20, art.75; 1975, c.40, art2; 1982, c.43, art.4; c.65,s.6;2003,c.27,s.27. 1997, c.65,art.6;2003,c.27,art.27. 71 210 p � 4Cj���.i1. � C:fi'^'L` � _ �-'." _ \ C�s l � � 1 The City of Saint John. � � ro � e Title: COMMQN �LERK Department: �OMMON CLERK'S OFFICE Reports to: COMMON COUNCIL Classification: Management Group 7 211 ��� City of Saint John COMMONI CLERK Primary Purpose l�acilitate the achievement of organizational effectiveness and efficiency by directing the developmeni, maintenance, control and protection of thc permax�ent and afficial records of the City of Saint John. and ensuring full coinpliance with all relevant legislative provisions including the Municipalities Act, Community Pla.nning Act and Charter of the City of Saint John. Key Result Areas Facilitate the achievcmcnt of strategic corporate objectives by cnsuring the availability of accurate, timely official information and advice to senior managerraent, Common Council, external government agencies, boards, coxnmittees, commissions and the public by • Providing advicc on proceciural and legislative matters; • Managing activities,programs and projects in order to m.aintain and improve scn•ices; � Directing administrative support to Council and community agencies, boards and commissions. � Serving on Boards and Commissions as detcrmined by Common Council Enable the governance, structured debate and decision making processes of Cornmon Council and its committecs in compliance with rclevant legislation,bylaws, and procedures by • Reviewing and recommending appropriatc policies,practices and procedures; • Directing the preparation of the Council Agenda; • Supervising the preparation of the Council minutes; and � Coordinating the preparation of all dcparhnental correspondence. Support staff of all municipal departments and agencies in achieving their operational mandates through the provision of timcly, comp]ete and accurate Council/Corporate information by: • Ensuring departmental records and document management systems, and related policies, methods and procedures, meet or exceed profcssional and legislative standards and operational reyuirefnents; • Ensuring compliance with aIl legislative/bylaw requirements; and • Providing support to strategic managemcnt initiatives by serving an and/or leading project teams and irnplementing information xnanagement solutions with cozporate implicafiions. August 2,2012 Pa e 2 � C:1Users1eg2097�AppDatalLocal�IVlicroso£tlWindows\Temporary internet FileslContent.0utlook�AU335R8A\Common Clerk profile{3}.doc 212 � �•M s"��l'; City of Saint John COMMON CL�RK Movc the organization forward by participating in organizational development activities that improve corporate effectiveness and efficiency. Optimize the utility and availability of the official informatian resources of the City of Saint John to the Corrunon CounciI and the public by: • Dcvcloping and reviewing strategics and policies in accordance with identified needs of Comrnon Council and the public; • Developing and maintaining a fonnal EDMS and related policies and procedures consistent with thc needs of the Council and public; • Ensuring the de�•elopment and maintenance of cataloguing, archiving, indexing and retention po]icies and procedures to aid timely and aecurate access and research. (correspondence, records, agreements, deeds etc.); and • Investigating and recommending areas for continuous improvement. Support and de��elop employees through effective departrnental leadership by � Modeling organizational values; • Setting and communicating clear performance expectations; • Providing a safe, quality, moti��ating work environment; • Managing cmployee training and development, and • Resolving issues, sensitivcly, confidentially, effectively and in accordance with organizationaI industrial relations practices. Provi�e for the effective and efficient operatian of the ofFice by • Setting clear strategic direction in line with overall objectives; • Overseeing the planning, supervision, control and co-ordination of programs, ac�ivities and operations within the work unit; and � Creating a work culture characterized by the fundamental principles of quality management and continuous improvement. Enhance the ability of the office of thc Common Clerk to fulfill its mandate by acting as a valued member of the leadership tcam. Direct effective adminisfrative support to the Councillors and Committees of Council,by overseeing the preparation of committee agendas, minutes, reports and researching historical matters. Ensure the finax�cial integrity and functioning of the departtnent by planning, creating and monitoring the annual Operating Budget. August 2,2012 Page 3 C_1Users1eg20971Appllata\LocallMicrosoftlWindowsl"I'emporary Internet Filcs\Content_Outlook�AU335R8A1Conunon Clerk profilc(3).doc 213 ��� � ;� Cfty of Saint John CGMMON CLERK August 2,2012 Pa e 4 g C:lUsers1eg20971AppDatal�,ocallMicrosoftlWindowslTemporary Internet FileslContent.0ut1ook1AU335R8A1Common Clerk profile(3).doc 214 �.�`�" . City of Saint John COMMON CLER1( i have reviewed and understand the dutics and responsibilities as outlined by this job profilc. Employee's Signature Date: I have reviewed and agree that the duties, responsibilities and competencies laid out in this job profile accurately reflect the work requirements of this position. Employer's Signature Date: August 2,2012 Page 5 C:lUsers1eg20971AppDatalLocallMicrosoftlWindowslTemporary Intez-net FileslContent.0ut1ook1AU335R8A1Common Clezk profile(3).doc 215 � , .; � � �� C. 130 Saint f ohn City �overnment Act Amencled 19fi�.$1 � w � N m '�� CHAP�`ER I30 `O i�! � AI� ACT � TO AMEND AN ACT TQ PROVIDE FQR THE � ; CzOVERNMEN�' 4F TH.� CITY DF SAINT JOHN � � " ' � � �� ➢, �.�; Ass�n#ed to Ageia $th, 19(I. � {"�� � � � -_' ' , �='�.� �,:: `�� r,��,r 'i �y WHEREAS the CiCy of Sair,t fo�n has 1�� its pe#itioii � s j.t��'� �:t; prayed t3�at the City Governziaent Act 7�e amended; � ' ��`c '• s �. + AND WHEREAS it is deer�ted expe�d'aent to �ra,nf the � cn ,r,� � r � o0 p ayer in tlle sairt petit�on; �� � �:T a: � < , �'. ,} 1� � i. . ':� , �e.-+,� <;" .�.L ` �', a. `� � 5��.�ni�„ 'n r 1 THEREFORE, Her Majesty, 1�3' atid with f}�e advice '�'v and consent o# the Legislative A,sseznbly of Neyv Br.unswick, � enacts as #olfows; 1. Sul�seciion �1) of �ec#ion 4 of Chapter 4�, 2 Gearge V (i9�2}, An Act ta Provide #or the Gaveralment af the City oE Saint John Uy an �lec#ive Corr,rnission, �s enacfed.by Section 1 of Chapter 134, 4 Eli�abet�i iI, 1g55, fs amended i�v striking � out the vuorcl "`twenty_five'� in tbe second ]ine tl3ereof and z '•� ' sabsti#uting �herefar the �yord "ten", � - �_ �t'' 'r1;'� r 2. �rsbsectian �3) of Section 2 0£ the said Ac#, as enacted �� �' � � '�' �� SUI}SEC�;lOIi (3) of Sectian 4 af Chapter 9�, 1 Edward VIII, � f436, is repealed. � � 3, Section 1� of the safcl ,Act is amended by adding thereto, � imznediatefy aiter sub4ection {5} thereaf, the fo!1oRing sub- ,�� � ,..�j, . ,� sect:on; •f;', �, ,� , �y, ,r � .�� �a a x (�r����,r :��� � t��si�Nr�t ���*'��.��;. �f�� . i� 1 y, � �. �, J ` f "�' � i�If�i�. �+r�l, i � `�•y`. v .� '1 � ' f 1 f (6) The Commoa Cauncit may apQoint a person $ay�n �� �� ��""��; �b?`�< '� ���'i `� � � '` ' ��`?` `�,Cr� surtaUle ualifica2.ions as superv�s�ng tlirector af all de r _ `,� ��;! ��`;!.,x artments f , , s;{ . ,� - yr.�(}I v. P o the munic:pal go3�erninent of the sa�d City, 1'i; �;i r;.� t� be knawi�. as the "Cify Managez" oi• as �e may be ' S ''s � ' +i otherw��se Ga11ed�y the eQUncil, Sucl1 per�on shaf] devote `,si , °� � �� f h ) �. ,,�� ��i���; his whole time to the bu,siness o# tI1e city and be paid {-� f �' " ,� �;.�,, Pr.'��: ,.s.. rc :�.es :,,?; �;.� �,`���` 1 a salary to be determined �y the �0172YT10II �OUriCil, He '�t�) �._ '; sh�ll exercise corfra€ of and su�ervision over the several � � dixect�rs of the said deparfiinents, including, but not to � .►•�r � limit the g-enerality a� the foregoii�g, t�e appoin�rne�lt, D proinnfion and dis r n i s s a I o f e c n p i o y e e s, an d s ha l l in a]I � r� �L4�,� sudi rz3attars be responsible to tlie Corzimon Covncil foz• � tlte efficient adminzstratiion of the several depazttnents; � ' _ ' proviaed, hov�reyer, that #his sectiau shall not be cteemed m ' i — ta apply to or affect fifie Comrn�n Cterk and the �ity � ,..�! 216 � �� .��,aL�iucu �� r, _ _ . _.......,.. .� c.., LJU 34S . �!• �r' � �a � ; ! ' � Solicitor o£tl�c City of Sainf Jahn wha shall not be unc��r 1�,fi ; #hE co-ordiaatian ancl S��er�isian of such City Mai�ager, ' ���! � N s� bu± sha�l l�e direct�y responsiUle #o the Council and � i�, , �, � -�: 'jr�..,�� � - � ti7e ernployees a��tnesc dep�rttnents sliall be under fhe ��"''�s.-''� •: :`�`,# -'r �,� � .' `'>�'�" .� • ca - contra1 ancl supeti•vision of the sai3 Co�mon Glerk and � . �t;{?.'. m . ' �. .� < � _ .�:�, : r»� � » � City �oiicitor. � ; ��n .� � � i � � 1 � � :;�.d ,y '^` ,c ::a J ..s �. ;. m �� � I i� 1� ,y '�, S.. F � �\�^'��\� M�?�y .-Mt �r�����'^r I-Q � t�} .:. t. .C .. � �'�I.' k fi.��� �x .Y /�t`Qat�y� "�����,�.. � }i'i��({,^+�-:,�rx L"= '�.�� r''�'7�,�,e�-„ `4 ° '.�i ` s ��, ,�!�f � C �f � H r V � �'�',r, A i ^'w i:�` `A+ �"' '� f�2li .h�„ '�f'. T a�t. vL.,.,:. 1� �, ��+.f`�'�'? �r 1_- m � � I'� i� . . 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'. � ��1 �,;•�� �,� -� {S � � :l; , The City of Saint John om e enc . ro � e Title: COMMON CLERK Department: cOMMON CLERK'S QFFICE "2003 1�7TERACTIOHS'°Inc. :'�11 Rights Reserved 218 �;`��;+� �� City of Saint John COMMON Cf.ERK Summary Communica°�ion Skills • Informing • Listening • Presenting � Writing Decisivn Making Skills • Analyzing • Fact Finding � Innovating • .Tudgrncnf • Orgaz�izational Awareness • Problem Solving Developing Others Skifls • Delegating • Performance Management • Providing Feedback • Staff DeveIopment Leadership Skills • Developing Cornmitmcnt • Empowering • Encouraging lnnovation • Influencing • Leading By Example • IVlanaging Change • Providing Recognition • Tcam Building Personal Initiative Skills • Contributing to a Positive Work Environment • Personal Dcvcloprnent • Proac#��'ity • ProfessionaI Development August 2,2012 Page 7 C:1Users1eg2097�AppData�L,ocal�Iviicrosoft\Windows\Temporary Internet FileslContent.0ut1ook1AU335R8A\Cornmon Clerk profile(3).doc 219 �.r'�'' City of Saint John COMMON CLERK • Striving For Excellence Planning Skills • Action Planning and Organizing • Budgeting • Rccruitment • Time Management Quality Skills • Implementing Quality Improvements • Monitoring • Satisfying Client Requirements Relationship Skills • Conflict Management • Meeting Skills � Networking • Relationship Building • Tcamwork Safety, Health and Environment Skills • Crisis Management August 2,2012 Page 8 C:lUsers1eg20971AppDatalLocallMicroso£tlWindowslTemporary Internet FileslContent.Ontlook1AU335R8A1Comimon Clerk profile(3).doc 220 �� �� City of Saint John CQMIIRON CLERK Communica�ion Ski[Is ?n�osr�c�rr�: Providing others with necessary, correct and timely information. • Organizes thoughts logically and explains fully when providing information. • Uses facts and specific examples to describe a situation or problem. • Checks for understanding whera providing infonx�ation, ensuring that the message received was the one intcnded. • Maintains cye contact and uses appropriate body language when cornmunicating witk� others. • Adapts speaking style and vocabulary for the intended audience. • Providcs information to others about the status of tasks and projects. • Tells others what is requircd of them in order i-��r the organization to achicve its objectives. L`ts��c�ing: Understanding the spoken communication of others. • Listens thorough�y, allowing others to fully express themselves before responding. • Concentrates on both thc verbal and nonverbal messages expressed. • EnsUres undcrstanding of what others are saying through questioning,paxaphrasing and summarizing. • Encourages two-way dialogue and listens to what is said. • Remains receptive to input from others. • Listens from the perspcctive of the speaker to ensure a fullcr nnderstanding of issues expressed. • Demonstrates attentiveness to the person speaking. � Listens for the underlying issues when someone is expressing c;oncerns. E��es�r'�:e��: Preparing for and delivering formal presentations. • Delivers presentations so that points are accurate, interesting and understandable. • Tailors presentations to audience characteristics and intcrests. • Appears focused and relaxed when making presentations. � Responds clearly and succinctly to questions raised in presentations. • Supports ideas witb facts when rrxaking recommendations in a presentation. • Develops appropriate visual aids and handouts to enhance presentations. • Focuses on key points/main ideas when making a presentation. August 2,2012 Page 9 C:1Users1eg2097�,AppDatall,ocalWlicrosoft\Windows\Temporary Internet FileslContent.0utlook�AU335R8A1Common Clerk proi3lc(3).doc 221 ��� r. City of Saint Johu COMMON CLERK • Maintains genuine eye contact when presenting. • Prepares an outlinc/speaking notes in advance of making a presentation. ►�'�`�i��rg: Composing cIear, concise and accurate written material. • Writes in a profcssional manner, using an appropriate tonc. • Ensures that written communication is appropriate for the target audience. • Writes clearly and to the point. • Creates reference documentation regarding decisions and recommendations. • Chooses the most appropriatc format for writtcn com�nunication. • Ensures �-ammatical accuracy in writtcn work. � Adheres to organizational standards for written matcrials. • Proofreads all writtcn work. • Remains knowlec]geable of and uses current standard writing guidelines. Decision Making Ski!!s 3'►s�taPy�ing: Idcntifying common elements, themes and risks in situations and actions. • Analyzes measures/indicators to identify progress toward desired outcomes. • Evaluates the pros and cons of alternative stratcgies. • Shares analytical results in a timely manner. • Analyzcs the impact of decisions,both short- and long-term. • Involves others in analyzing organizational issues. • Revicws operational data in order to identify best practices,problems and opportunities. • Uses appropriate tools and rnethodologies when analyzing. • Organizes data into key areas whcn analyzing. • Analy�es and effectively uses new information. • Utilizes pa.st cxperience,research and consultation when analyzing. !�e� �=ir►ain5: Gathering information by questioning others, reviewing documentation and observing situations. • Determines appropriate sources of information from which to extract data. • Utilizes a variety of search strategies to gather infonnation. • Obtains information from tk�ose closesi to a situation before mak.ing a decision. • Gathers information from multiple sources to ensure validity. � Adheres to organizaiional standards for validating information. August 2,2012 Page 14 C:\Users\cg2497�AppData�LocallMicrosoft\WindowslTemporary Internet FiieslContent.0utlook�AU335R8A1Common Clerk profile(3).doc 222 �w� � City of Saint John COMMON CLERK • Uses effective questioning techniques in order to obtain necessary information. • Gatlxers information, both internally and externally, regarding the level of client satisfaction. • Meets with clients directly to identify their needs and concems. • Gathers both the historical and current information necessary far decision making. • Validates the relevance, validity and timeliness of information. lrtnar��t'r�g; Seeking opportunities to develop new processes and unique solutions to problems. • identifies opportunities for continuous improvement. • Volunteers uniquc solutions to problems and challenges. • Implcments innovative changes in procedures and processes. � Approaches management/senior managemcnt with innovative ideas. • Contributes innovative ideas to discussions. • Researches and analyzes innovative processes implementec! in other organizations. • Utilizes knowlcdge and experience in order to provide creative solutions. ,�udgmer��: Making sound decisions; selecting the most appropriate courses of action. • Considers the short- and long-term impacts of possible decisions. • Makes sound decisions based upon an analysis of the facts. • Determines the hest time to implement a decision. • Determincs who is the best person(s) to make a decision. • Considers the mission, vision and values of the organization when making dccisions. • Knows v�-hen a quick decision is neccssary and when a decision can wait. • Knows when to make a decision and when to refer matters to a higher source. • Ensures that all dccisions rnade can be implemented. • Makes a decision based upon previous experiencc, present circumstances and intuitian, especially when time is an issue. • Implernents a variety of decision-making tools and methodologies. • De�•elops and executes implcrnentation stratcgies for decisions made. O:'��r�ez�'�io�aP �►w�'Ercess: Having and comxnunicating an undcrstanding of the organi•r..ation's core business, its clicnts and its unique culture. • Demonslrates an u.nderstanding of the organization's core business. • Communicatcs the department's areas of accountability. August 2,2012 Page 11 C:\Users1eg2097�AppData\LocallMicrosoft\Windows\Temporary Intcrnet Files\Content.Dutlook1AU335R8A1Common Clerk profile(3}.doc 223 f.•+�� City of Saint John CQMMON CLER�( • Explains the arganizatian's core business io others. • Posscsses a thorough understanding of the organization and its clients. • Understands, communicates and adheres to applicable legislation, regulations and policies. • Understands and uses the organization's informal stt-ucture. �r'oE�lee'� �a�tv�r�: Idcntifying the causes of a problem, developing alternatives, selecting and implementing the best solution. • Tdentifies what is causing a problem before acting. • Breaks a complex problem into manageable components. • Establishes criteria for selecting the best solution to a problem. • Selects the alternativc that best meets thc criteria for solving a problem. • Describes problems clearly. • Detennines how to implcmen# a solution to a prablem. • Approaches problems as opportunities for growth. • Uses research skills to solve problezns. � Thinks systemically when problem solving. • Rccommends impleinentation strategies for the chosen solution to a problem. • Develops and implements an action plan v�•hen solving problems. • Evaluatcs ihe pros and cons of alternative solutions to a problem. • Monitors the impacts of a solution to ensure it has the intended results. Developing l�thers Skills �ele��tina:: Utilizing and developing people effectively by assigning thcrn tasks and projects. • Specifies expected outconnes when delegating work. • Assigns both responsibility and authority for dclegated work. • Specifies how a person is to provide updates on delegated tasks. • Breaks a project down into manageable tasks whcn deiegating. • Considers individuals' strengths and capabiliiies when delegating tasks. • Considers individuals' interests and commitments when assigning tasks. • Assigns challenging jobs to maximize the potential of individuals. • Establishes and communicates the priority of delegated tasks. • Establishes timelincs for delegated work. August 2,2012 Page 12 C:\Users\eg20971AppData\LocallMicrosoft\Windo��slTemporary Internet FileslContentOntlook1AU335R8A\Common Clerk profile(3).doc 224 F•�. City of Saint John COi41MON CLERK • Assists individuals in obtaining the necessary tools and resources to accomplish delegated tasks. �er��rrr�ance ��iana�e�rr���: Assessing the performance of athers through observation, participative conversations and revicw of dacumentation. • Ensures that individuals understand and fuJfili their positional areas of accountability. • Ensures that individuals undcrstand the performance objectives against which they will be evaluated. • Establishes procedures for monitoring a person's performance against thc organization's established measures or performance indicators. • Assesses an individual's performance based on his/hex areas of accountability within the organization. • Moniiors an individual's job performance on an ongoing basis. • Engages in ongoing coaching discussions whcn perfarrnance issues are identified. � Understands and communicates the measures to be used in evaluating job perforrnance. • Prepares for performance reviews and discussions by doc�tnenting an individual's accomplishments and development needs. • Provides balanced positive and corrective feedback during performance discussions. • Establishes job mcasures that focus on efficiency and effectiveness. • Develops standard procedures for monitoring job performancc. • Addresses performance problems in a prompt, dircet and constructive manner. • Assists individuals in developing appropriate performance objectives and measures. • Encourages indi�-iduals to monitor and assess their performance on an ongoing basis. ��'oviding ws���'��e��:: Pror.-iding descriptive information to a person regarding his/her actions and their impact. • Establishes an individual's receptivity before providing fcedback. • Uses facts and specific behaviours to describc a situation when giving feedback. • Checks for an individual's understanding and acceptance of feedback. • States the purpose and significance of feedback given. • Provides others with both positive and corrective feedback. • Monitors the impact of the feedback given. • Mainiains an individual's self-estecm when providing corrective feedback. August 2,2412 Page 13 C:1Users\eg2097�AppData\I,oca1�IVlicrosoft\Windows\Temporary Internel Files\Content.0utlook�AU335RSA\Common Clcrk profile(3).doc 225 ��� F^ �` City of Saint John COMMO�1 CLERK ��ai'ir �e���lancrn�e�i; Establishing leaming plans, identifying and providing training opportunities and monitoring the results. • Identifies training and development opportunitics. • Assists others in establishing performance objectives that are aligned with department and organizational objectives. • Articulates department perforrnance objectives and their alignment to organizational obj ecti�-es. • Focuses on a limited number of objectives when creating lcarning pians. • Tailors performance objectivcs to individuals, whilc maintaining equity within the department. • Monitors and assesses the impact of staff development initiatives. � Translates changing organizational priorities into modified performance and developmcnt objectives for departments a.nd individuals. • Works with individuals and departmcnts to modify performance and de��elopment objectives to reflect changing organizationaI strategies. • Provides on-the job reinforcement of skills learncd during training. Leadership Skills ir��v�O��a�r�g �or�nti�:r+�en�:: Inspiring loyalty and a sense of purpose by sharing the organization's vision, mission and values. � Communicatcs the organization's vision, mission and values in a manner that encourages commitrnent. • Discusses the organization's business plans, progress and priorities in a manner that encourages commii7nent. • Assists individuals in understanding how their work contributes to clicnt satisfaction and organizational success. • Involves others in decision making, showing them that their input is important. • Solicits input into improvement strategies. • Dcscribes ihe organi�ational structure in a way that encourages commitment. • Assists individuals in integrating their professional and personal objcctives. ���'!g�av�eri�t�. Fostering a sense of ownership and control in othcrs. • Expresses confidence in the ability of others to be successful. • Gives people the information they need to makc appropriate decisions. August 2,2012 Page 14 C:1Users1eg2047�AppDala�L.ocallMicrosoft\Windo�s\Temporaty Intemet FileslContent.0utlook�.AU335R8A\Common Clerk profile(3).doc 226 �-�� City of Saint John CQMMON CLERK • Empowers others by giving the necessary authority and resources when delegating responsibility. • Encourages individuals to resolve their own problems. � Supports people even when mistakes are made, considering mistakcs as learning opportunities. • Encourages constructive opposition and disagreement, supporting others in their search for alternative solutions. • Ernpowers others through the use of positive fecdback,rewards and recognition. • Considers requests to change plans and goals with an open mind. �nco�ra�inr� �r�no��at�o?� • Listens to new ideas without criticism until they are fully cxplained and understood. • Respects varying styles of thinking and differing viewpoints. • Initiates discussions to stimulate new idcas. • Seeks out cross-functional representation in problcro salving teams. • Utilizes the innovativc suggestions of others. • Establishcs an atmosphere that encourages innovation. • Recognizes and rewards innovative thinking. • Allows for mistakes, recognizing them as an essential component of successful innovation. • Creates opportunities to rouse the creativity of others. � Encourages others to bring forward new and innovative approaches to resolve. �r�fi�ue�eina: Gaining the support of others for ideas and recommcndations. • Ensures that people undcrstand why their support is needed when attempting to influence them. • Provides the supporting rationale when influencing others to accept suggestions and recommendations. • Communicates both the recommendatiax�s and the supporting rationalc to decision- makcrs when attexnpting to gain their support. • Establishes personal credibility before attempting to influencc others. • Builds a relationship with those whase support is being sought. • Respects individual differences when attempting to influence others. • Identifies the needs and positions of those whose support is being sought. • Demonstrates openness, tolerance and flexibili#y when attempting to influcnce others. nugust 2,2012 Page 15 C:\Uscrs\eg20971AppData�L,ocallMicrosoftlWiodows\Temporary Internet FiieslContent.0ut1ook1AU335R8A1Common Clerk profile(3).doc 227 ���� City of Saint John COMMON CLERK L�adint� €"sy ��a�nhE�: Serving as a rolc model by demonstrating responsible, professional and ethical beha�-iour. � Sets an example for others by performing as they are expected to perform—`walks the talk'. ! Sets an example by expressing pride in the organization. • Motivates others to exceed expectations by maintaining high productivity and modeling an excellent work ethic. • Sets an examp]e for others by participating in training and wellness activities. � Remains visible and accessible to others within the organization. • Sets an example by responding to requests in a timely manncr. • Gives timely praise and recognition. • Manages ethically. • Sets an example by adhering to thc organiration's vision, mission and values. • Sets an example by seeking feedback on personal effectiveness. • Sets an example by addressing and resolving issues in a timely and constructive manner. • Fosters a culture of trust and respect by bein�open, honest and maintaining confidences. • Sets an example by following through on cornmitments made. • Sets an exarnple by recognizing, valuing and utilizing the differences that individuals bring to the workplace. i�9arr_a�ing Cxiar�ge. Selecting appropriate change strategies and successfully managing their implementation. • Demonstrates support for changc that enables the organization to achieve its objectives. • Provides information about a change so that others understand why the change is required. • Provides inforination to those impacted on how a change will be implemented. • Involves those who are affected by a change in implementing that change. • Anticipates possible resistance to change and develops plans to reduce that resistance. • Responds effectivcly to changing organizational pz-iorities and needs. • Rcmains knowledgeable of technological advances that rnay benefit the organization. • Thinks proactivcly to avoid or mitigate the possable negative impacts of a change process. • Meets with and supports those who are impacted by change processes. August 2,2012 Page 16 C:\Users1eg20971AppData�LocallMicrosoft\Windowsl`femporary Internet Files\Content.0utlook�AU335R8A1Common Clerk profle{3}.doc 228 k•"�'S�'` �� City of Saint Jahn COMMON CLERK °rova�`i�� ±A��..�gnY��or1: Positively acknowledging the accomplishments of others. • Gi��es full credit to others far the ideas they contribute. • Acknowledges the accomplishments of athers. � Uses a vari�ety of inethods to provide positive feedback and recognition. • Recognizes and rewards pec�ple's accomplishments promptly. • Gives others credit for team and deparhnent successes. � Pravides recogni�ion and rewards tailored to each individual. � Acknowlcdgcs and rewards team and dcpartment successes. ,''��.s`.t l��ild[n�,. Providing guidance and support to facilitate teaxn dcvelopment and effectiveness. • Expresses confidence in a team's ability to work wcll together. • Reinforces that all team rnembers have a stake in team outcomes. • Encourages all team members to participate in collaborative problem solving. • Provides guidance on team formation and thc establishment of team norms. • Encourages all team members to participate in seiting goals and objectives. • Keeps everyone informed, discussing the progress of projects regularly with the team. • Provides reeognition and rewards to the team, rather than focusing on individual contributions. • Ensures diversity when establishing teams, bringing together individuals with wide- ranging skills and experience. • Brings together individuals with complementary skills when creating teams. • Establishes processes for handling conflicts within a team. • Ensures team members are clear about their roles and responsibilities. • Estabiishes clear mandatcs, o�jectives and operating practices for new teams. � Works with individuals on a team to integrate their contributions into thc best final product. Personal lnitiative Skills C�nt:'iau���s:c to a �'osit��� V�'or� �nvironmej��:. Generating positive feelings and enthusiaszn about work and the workplace. • Contributcs to a positive work environmcnt by expressing pride in the organization. + Contributes to a positive work cnvironment by demonstrating enthusiasm for current and future p�ans. August 2,2012 Page 17 C:1Users\cg2097WppData\I,ocal\Microsoft\WindowslTcmporary Internet Files\Content.0utlookV1U335R8A\Common Clerk profile(3).doc 229 �� � City of Saint John COMMQM CL�RK � �ncouragcs othcrs to display positive attitudes and contribute extra cffort. • Contributes to a positive work en�•ironment by taking a proactivc approach to problerns. • Demonstrates commitrnent and positivity during periods of change. • Creatcs a casual atmosphere that encouragcs staff inembers to express themselves frecly. • Considers candidates' positivity and enthusiasm when staffing positions. • Takes responsibility for personal mistakes and works to rectify them. • Rclatcs to others in an apen,honest and respcctful manner. • Encourages others to take personal responsibility for their work and working relationships. � Treats everyone in the workplace with dignity and res�ect. i�er°sonaL �Tevelo�Zrn��t: Balancing responsibilities and maintaining personal wellness. • Maintains a balance between personal, family and work responsibilities. � Maintains and promotcs physical, mental, emotional and spiritual health. • Stays organized and in control, managing time effectively. • Displays a positive self-identity. • Bases actions on a strong moral compass. • Sets realistic personai goals and works towards achieving them. � Maintains cornrnunity invol��ement • Maintains a sense of humour. Proac��vifi'y: Taking the initiative to achieve goals and acting to resolvc problems before thcy arise. • Demonstrates proactivity by anticipating and planning for future needs. • Anticipates potential concerns and proactively addresses them before they escalate into problems. • Keeps others informed of si,�mificant dcvelopments without being asked. • Makes recommendations for process improvements. • Takes the inihative to exceed client expectations. • Strives to exceed organizational expectations. • Proposes solutions to zdentified problems on own initiative. � Streamlines internal processes to create a more responsivc organization. • Encourages staff to c;ome forward with suggestions for process improvements. • Assesses competence in the skills required for desired future positions/work assignments. • Demonstrates proactivity by developing the skills necessary for changing work assignments and desired future positions. August 2,2012 Page 18 C:1Users1eg20971AppDatalLocal�Ivlicrosoft\Windows\Temporary Internct FileslContent.0utlook�AU335R8A\Common Clerk profile(3).doc 230 �•d'� � City of Saint John COMMON CLERK • Anticipates and plans for the fiiture information needs of the organization. �ro�`essio��,l ���e�oi�m�nt: Assessing competence in the skills nccessary for succcss and taking action to improve. • Determines persona] strengths, improvement opportunitics and deve�opment needs. • Works to continuously develop the skills critical to job effectiveness. • Seeks fecdback from others regarding job performance. • Develops and implements a Learning Plan. • Identifies the skills neccssary for current and future positions. ���'ivi�tg �c�' �=1�.celienee: Demanstrating a commitment to excellencc b}'doing one's best and encouraging others to do their best. � Demonstrates a commitment to leadership that drives him/her to strive for excellence. • Pxovides others with the training, resources and rnotivation necessary to strive for excellence. • Demonstrates a coxnmitment to cxcellence by exceeding personal expectations. • Establishes realistic, yet high expectations for him/herself and for others. • Shares knowledge and expertise witi�others, encouraging thern to strive for excellence. � Promotes and supports continuous improvement efforts. • Motivates others to do more than they originally expected to do. • Works to improve performance�ased on feedback rcceived from others. • Works to obtain thc training and experience necessary to achieve excellence. Planning Skills a�►c�io� Plar�ni��e� and Or�ar�izi:��: Identifying the people, resources and time needed to accamplish goals. • Translates objectives into specific action plans, specifying the tools and resources required. • Plans for sufficient resources to accomplish objectiti•es. • DeveIops action plans to respond to client requcsts. • Obtains agreernent on the deadlines and milestones within an action plan. • Develops contingency plans to address potential problems. • Adheres to organiza�onal standards when action planning. • Reviews action plans to ensure continuing relevancc and makes nccess�ry modifications. August 2,2012 Page 14 C:\Users1eg2097�AppDatal�,oca1�IVlicrosoftlWindowslTemporary Internet FileslContent.0ut1ook1AU335R8A\Common Clerk profile(3).doc 231 �:�� 5"ii "f City of Saint John COMMON CLERK • Develops flowcharls for complex projects. ;��r��ef:ir�g: Determines requirements and allocating resources according to sound budgeting principles. • Demonstrates an understanding of the budgcting process and resource allocation. • Encourages staff to maacimize resources and work within financial parameters. • Implements innovative strategies to improve the efficiency of resource allocation. • Assesses past expenditures and their cffectiveness when determining future budget requirements. • Demonstrates an understanding of financial statements and how they reflcet the department's/organization's financial position and budget expectations. � Meets organizational f nancial reporting requirements. • Ensures the accuracy of department/organization record keeping. • Generates reports to compare expected performance with actual performance. • Ensures a11 staffhavc opportunities for involvement in the budgeting process. F'►ecwui$iren'�: Staffing positions with competent people who are motivated to be successful. • Establishes position-related criteria for scicction and promotion. + Selects candidates witb the appropriate combination of skiIis, training and experience. • Idcntifics individuals' capabilities and interests to cnsure the best use of their skills. • Conducts internal resource planning to prepare for future workforce requirements. '�it�'�e �dian�gei��t�t7t: Organizing, prioritizing and accotnplishing tasks and goals in a timely and efficient manner. • Ranks tasks/probleins according to both their urgency and importance. • Considers relevant factors when prioritizing. • Establishes criteria for determining priorities. � Identifies critical time framcs when prioritizing. • Carries out tasks/projects based on sound prioritization. • Determines resources that can be allocated to a task or project. • Multi-tasks effect�vely, successfully completing more than one task simultaneously. • Prepares and prioritizes to do lists. • Rernains flexible when prioritizing. • Explains the criteria used wben priaritizing. • Completes tasks in order of established priority. August 2,2012 Page 20 C:\Users1eg20971Appllata\Local�Ivlicrosoft\WindowslTemporary Internei Filcs\Conient.0at1ook1AU335R8A\Cammon Clerk profile(3).doc 232 � � � � City af Saint John COMMON CLERK • Uses a prioritization process whcn taking on new tasks or projects. � Communicates and documcnts project and personal deadlines. • Aligns personal and deparhnent objectivcs with organizational ones in order to establish priorities. • Maintains high productivity through effective timc management. Quality Skills Er����er��rfi.:re� �u�li'L]� ir:?x��•�v�e�te�nts: Managing thc actions requircd to implement quality improvement initiatives. • Develops plans for implementing quality improvement initiatives. • Gains commitrnent frorn others before implcmenting quality improvement initiatives. • Crcates follaw-up and monitoring plans for quality improvemcnt implementations. � Coordinates quaiity improvement strategies with those affected. • Develops plans to address potential objections to proposed changes. • Takes steps to continuously improve work product. • Evaluates the effectivcncss of quality improvement initiati��es. • Identifies opportunities for quality irnprovement in positional processes. • Strives to meet and excccd organizational quality standards. • Researches the best practices of others in order to effectively implement quality improvements. MQ�titorir�g: Establishing and using procedures to track aud control processes, tasks and activities. • Reviews key perfonnance results on an ongoing basis. � Instructs others to provide notification regarding significant events or deviations that impact monitoring efforts. • Establishes systems to provide periodic updates on projects. • Checks with clicnts on an ongoing basis to determine their level of satisfaction with the organization. • Reviews documents that provide operational information in order to monitor progress. • Adrninisters client satisfaction surveys on a regular basis. • Provides written expectations to those wbose performance is being monitored. • Holds rcgular meetings to anonitor progress towards critical deadlines. • Establishes and implements monitoring systems to assess personal performance and track improvement efforts. August 2,2012 Page 21 C:1Users1eg20971AppDatalLocal�lVlicrosoftlWindows\Temporary Internet Files\Content.0utlook�AU335R8A1Common Clerk profile(3).doc 233 �•� � City of Saent John COMMON CLERK �as�s�rw'i.t� ��i�tt{; �i,eq�er�'�rr�en#s: Taking action to clarify clicnt needs in order to deIiver c�uality products and/or services. • Delivers quatity services/products within agreed-upon tiine framcs in order to satisfy client requircments. • Clarifies client expectations and requirements. • Addresses questions, concerns, problems and mistakes promptly in order to satisfy client requircmcnts. � Establishes and maintains ongoing cammunication with clients. � Clarifies organizational requiretnents to clients. • Meets with clients to jointly determine and develop solutions to problems. • Asks for client feedback. • Identifies critical success factors tbat contribute to meeting client reyuirements. � implements a process of continuous improvement to better satisfy client requirements. • Impresses clicnts by `under-promising' and then `over-delivering'. • Demonstrates a commitment to finding win-win solutions when dealing with clien#s. • Recognizes and responds to internal and external client needs. • Understands clients' business processes in order to better satisfy their requiremcnts. Relationship Skflls Co�fi�ic� i�lar��,��r�tert: Dealing with and resolving conflict in an ethical, professiona� manner. • Focuses on the conflict and its resolutian, rather than on thc indi��iduals involved. • Preserves the dignity and respects the diversity of all those involved in a conflict. • Exhibits strong communication skills when ma,naging conflict. • Demonstrates a variety of styles and techniques whcn rnanaging conflicts. • Maintains impartiality and rationaliiy when mediating conflict. • Arrives at mutually acceptable solutions wben managing personal conflicts. • Remains calm and in control when managing personal conflicts. • Empowers those involvcd in a dispute to resolve thcir own conflict. �7eet�r�� 4��;,il£s: Participating in and/or leading meetings so that all objectives are achieved. • Keeps the discussion focused on the meeting agenda. � Brings forward new ideas and information during meetings. Avgust 2,2012 Page 22 C:\Users1eg2097�AppDatalLocallMicrosoftlWindows\Temporary Internet Files\Contcnt_Outlook�AU335R8A\Common Clerk profile(3)_doc 234 ��� (�. ,• City of Saint John COMMON CLERK • Encourages alI peopie in a meeting to participate. • Creates opportunities for equal participation when leading mectin�s. • Establishes meeting objectives and develops agendas. • Ensures that all pre-meeting preparation is complete. • Sends out objcctivcs and agendas in advance to meeting participants. • Periodically summarizes what has been accomplished during meetings. • Seeks feedback about participant satisfaction with meetings. • FolIows up on meetings by circulating appropriate docurncntation (e.g. minutes and action itcros). • Discourages sarcasm and side convcrsations when serving as a mecting chair. • Rotatcs mccting roles among participants in order to expand leadership capacity. • Monitors personal effectiveness in achicving rneeting objectives. • Clarifies the roles of all meeting participants. • Establishes and adheres to meeting start and end tirnes. • Ensures that the appropriate people are in attendance at meetings. �l;�twor�c:n�: Establishing personal and professional contacts across a broad rangc of people, both internally and e�ternally. • Develops networks to stay in touch with others within the organization. • Networks with others to keep informed and to inform others. • Networks with others to learn where to go to get thc bcst information, products and services. • Participates in appropriate training apportunities, seminars and conferences in order to establish and maintain nctworks. • Maintains membership and participates in professional associations in order to establish networks. • Uses networking skills to provide others with information, resources and support. • Uses technology to maintain and cxpand existing networks. • Networks with others in order to gain support for ncw strategies and initiati�•es. :�r;e��fi��orts�`�ip �R�s�c?:r:�: Establishing and maintaining collaborative partnerships and alliances across a braad xange of people in order to achicve organizational objectives. • Cornmunicates openly and comfortably with others in order to build relationships. • Establishes collaborative partnerships, which build upon the strengths of each party. • Forms alliances in order to acquire those skills that are critical to meeting organizational objectives. • Builds relationships based on trust and�nutual respeet. August 2,2012 Page 23 C:\Users1eg24971AppData\Local�MicrosoftlWindows\Temporary interrxet FileslContent.0utlook�AU335R8A\Common Clerk profile(3).doc 235 �� City of Saint John COMMON CLERK • Forges alliances outside of the organization for mutual benefit. • Meets with ciients directly to establish and maintain relationships. � Builds relationships based on shared interests. • Maintains positi�-e relationships with colleagues. • Establis�es and maintains relationships that support accomplislling objectives efficiently and efFectively. • Understands,respects and values individual differences when establishing and maintaining relationsl3ips. i e�rrworr.: Working with othcrs ta accomplish team objcctives. � Collaborates with other team mcmbers to accomplish team objecti�•es. � Shares responsibility for team outcomes with all tcam rnembers. • Participates in cross-functional teams to work on problems and opportunities. • Encourages group members to solve problems as a tcam. • Shares recognition a.nd rewards as part of the team. • Acknowledges the accomplishments of others on the team. • Demonstrates trust, honesty and openness with other team members. • Maintains a teazn's focus on its mission and objectives. • Demonstrates flexibility and a willingness to take on different roles within a team. � Shares information and ideas with tearn members. • Solicits and acts upon fecdback received from other tcam members. • Utilizes diverse perspectii�es, ideas and cxperiences to improve tcam performancc. • Values the differing perspectives diverse membership brings to a team. Safety, Health and Environment Skills �.rrsis I���a=���:r�en�: Working to ensure everyonc's safety and well-bcing before, during and after a crisis. • Exercises sound judgement during periods of crisis. • Fol�ows organizational procedures during periods of crisis. � Routinely updates the protocol for handling critieal incidexits. • Participales o.n ihe organization's threat assessment team. • Participatcs in evacuation and lock down exercises. August 2,2012 Page 24 C:1Users1eg2097�AppData\Local\Microsoft\Windows\`l�emporar�•Internet Fi1cslContent.0ut1ook1AU335R8A\Com�non Clerk profile(3)_doc 236 ra�a ;q< °�a � � �f�pT�H ��`'�a6�,yl. r �� O �4h City of Saint john POSITION: CITY SOLICITOR DEPARTMENT: LEGAL CLASSIFICATION: MANAGEMENT, GRADE 9 SALARY: NATURE OF WORK: This employee, by virtue of legislation applicable to Saint John, reports to Common Council and works cooperatively with the civic administration of the City of Saint John. The City Solicitor is the chief legal officer for the City. The duties may be broken down into those terms strictly "legal" as differentiated fi-om those whicl� are essentially "administrative". The most important is rendering advice to the Council, as it functions within the source of its legal authority. Work involves responsibility for the administration of the City's Legal Department and coordination of the services it provides. The incumbent provides legal interpretation and advice to Common Council, departments,public officials and other government boards with respect to laws,regulations and policies of the City. This solicitor should be experienced in and capable of handling the most difficult legal issues and problems and be trained in a branch of the law related to government operations. ILLUSTRATNE EXAMPLES OF WORK: Perfornls lega] work involving aspects of municipal law and general law including advice and opinions to the Council and all departments. Prepares municipal legislation in the form of by-laws, and makes 237 CITY SOLICITOR PAGE 2 recommendations on such to Common Council and the City Administration. Collaborates with and responsible for recommendations to City officials, departments, boards and committees on law and policy. Drafts agreeinents of all kinds between the City and public or private entities. Peruses, analyzes, and reports on all similar documents prepared outside Council. Works with and prepares all legal material for City coinmittees, zoning, expropriation, negotiations, and so on. Prepares and submits briefs and arguments for civil litigation and public hearings of Pro��incial and Federal Government authorities. Responds,upon request, to enquiries concerning application of by-laws, procedures, and legal matters in dealing with the City. Manages the work of all members of the Legal Department and supervises departmental personnel activities. Conducts, and/or supervises other solicitors who conduct prosecutions and court proceedings on behalf of the municipal government. Performs related duties as required. ESSENTIAL OUALIFICATIONS: Exteilsive knowledge of the functions, organizations and governing laws and regulations of the City of Saint John. Thorough knowledge of the statutes governing the City government. Ability to review and evaluate reports, decisions, or applications and to exercise judgement in fonnu]ating policies and regulations, delegating responsibility. Ability to communicate effectively under pressure by written or oral presentation with people at all le��els. Ability to establish and maintain effective working relationships with associates, other government officials, meinbers of the legal profession, interested persons and groups, and citizens generally. Ability to give direction, supervision and guidance to subordinate legal staff in the department or those contracted from time to time by the City. Ability to effectively counsel departments, and other management personnel on grievance and arbitration matters, provide professional guidance, expertise and assistance in interpreting,policing and administering the various labour agreements. 238 EDUCATION, TRAINING & EXPERIENCE: Graduation from an approved School of Law with 8-10 years experience in administrative and professional legal work preferably in the municipal field. Possession of a certificate of inemUership in the Law Society of New Brunswick and the Canadian Bar Association. The above job description reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in such classification. APPLICATIONS, IN RESUME FORM, SETTING FORTH FULL PARTICULARS OF QUALIFICATIONS AND EXPERIENCE WILL BE RECEIVED BY THE UNDERSIGNED UNTIL 12:00 NOON, WEDNESDAY, MAY 1, 1996, AT THE COMMON CLERK'S OFFICE, 8TH FLOOR, CITY HALL. Mary Munford, COMMON CLERK '�** LATE APPLICATIONS WILL NOT BE CONSIDERED 239 Commissioner of Finante and Administrative Services Scope of Wcrk As a member of the senior management team,strategically lead the organization in being a high performance public service—one that is service-based,customer focused and resource conscious,and accountable. As , Commissioner of Finance the incumbent reports directly to the Common Council on financial matters. As a member of the senior rnanagement team,ensure the collaborative and collective management of the organization by promoting change and innovation,fostering a culture around providing quality customer service,achieving results effitiently,building high performance teams,and enabling others to act. As the Commissioner of Finance and Administrative Services team,provide strategic leadership in nurturing a positive,productive and collegial workplace focused on service excellence. This is accomplished by promoting the skills,coaching, mentor(ng and collaborative leadership required to inspire employees and produce a unified effort in qual(ty service to our customers{publfc and internal). The Finance and Administrative Servlces team enables the dellvery of municipal services that are effective and efficient in meeting the needs of our community. Service dellvery facuses on responsible financial management and sustainable life-cycle management of the Cty's physlcal assets(including Fleet,facilities,real estate, purchasing and materials management). Key Result Areas - As a member of the senior management team,enhance the abi�ity of the City of 5aint John to fulfl0 its servlce mandates;working co�laborativefy across the organization to ensure service delivery continues to address the needs of the comrnunity and is e�cient. • Consider Council's priorities in recommending corporate strategic priorities and directions for the organization and evaluate the extent to which progress is being made to ensure service delivery is custamer focused and resource conscious. • Ensure that Common Council,through the City Manager,ls provlded with professional advice and options concerning financial issues and pollcies to achieve their priorities. • Review all major corporate initiatives, policy changes,and changes to service delivery to ensure Common Council's priorities and corporate objectives can be achieved. • Endorse and provide leadersh{p in the implementation of major organizational policy ci�anges and other key initiatives;effectively communicating opportunities and issues impacting the organization across all servlce delivery areas. • Champlon a service-based approach to the operating and capital budget process that incorporates long- term planning and measurement of outcomes to assist Councll in making policy decisions about servlce offeri ngs. • Strengthen tles between the Corporation,the Clty's agencies,boards and comm[ssions(ABCs)and other organizations that share a commitment to the sustaina6le development of Saint John and the dellvery of quality public service;ensuring there is alignment between the activi[ies of these organitaklons and Council's priorities. Commissioner ot Finance and AdminisVative Services Posi[lan Profile(July 8,2011) 1� 114 240 • Strategically build organizationa!capaclty to achleve corporate objectives throvgh analysis,coordination, and innovation. . Encourage personal and professional development activities that foster a culture of collaboration and creativity;focusing on building relationships across the organization,external agencies(including qeCs), other levels of govern�nent,and the public in support of a positive, productive and collegial workforce. As the Commissioner of Finance and Administrative Services, build,lead and manage tearns of professional, operatlon,technical and administrat(ve employees who deliver service in the areas of financial management {accounting,treasury,and payroll},pension administration, and asset management(fleet,real estate,facilities, purchasing and materials management,and insurance). • Foster a commitment to quality customer service in the delf�ery of munlcfpal servi�es;ensuring courteous,knowledgeable,and responsive interactions with citizens that help to demonstrate the value of publlc investments(tax dollars)into the community, • Provide balanced direction and attention to all areas of responsibility within the organization unit. • Promote a collaborative and coordinated approach to service deHvery,working wlth service areas across the organization as required,to more effectively and efficiently achieve cornmunity and organizatlonal goals. • FuIflU regulatory requirements of the position in accordance with all relevant legislation. • Ensure service objectives, policies and systems are a�igned to efflcientfy address community needs. • Act as the lead contact with the City's relevant agencies,6oard and commissions to coordinate strategic direttlon and service activities. • Approve the annual work plan for each service area in accordance with Council's Priorities and corporate strategic ob]ectives;ensuring servlces can be de{ivered effectivelywithin available resources. • Demonstrate accountabllity for service results by ensuring clear outcomes for service delivery are established,performance is measured and publically reported,and service lmprovement strategles are implemented. • Ensure the strategic management of the financial affairs of the City;including the de�elopment of effective cantrol measures for the protedion of the�ty's assets and resources. • Ensure that financial management and accounting processes support the organization in realizing its mandate and are consistent with best practices. • Provide strategic,techntcal advlce and direct financial services to all departments and a number of the �ty's agencies,boards and commissions(ABCs),as aPpropriate. • Provlde the information necessary to make sound financial decisions and plan for the future,while meeting statutory flnancial reporting requirements. • ldentify financlal,operatfonal and strategic risks of the organization and ensure there are effective risk management processes in place and put into practice. Commissioner of Finance and Adminlstratfve Services Posltion Pronle{July 8,2011) lg 115 241 • Protect the publlc's interest against damage or liability claims that may occur as a result oF the Cfty's defivery of public services,enduring that insurante palicles af the appropriate type and size are put into place and properly administered. • Co-ordinate supply management for the City including procurement,tendering,Inventory and distribution,surplus sales,strategic supply chain support and asset disposal. • develop corporate principles,policies and protocols that support t�e effective life-�ycle management (governance,planning,acquisition and maintenance}of the City's fleet(equipment), land,and facility assets. Service Areas of Responsibility • Financial Servlces(accounting, treasury,ppyro!!} . Pension Administration • Asset Management(fleet rea!estate,facilitres,purthosing ond moterials manogement,insuronce) Essentlal Qualifications Certification: The incumbent should possess appropriate professfonal designations or certi�cations that will add value to the strategic nature of the position and meet essential legislative requirements. Experience: A minimum of ten years of progressively responsible and relevant experience in government or a large corporation is essential. Education: A university degree,preferable at the graduate level(i.e., Masters degreea,in a related discipline Is requi�ed. Competencies As a member of the strategic leadership team the incumbent must demonstrative the following competencies: Strategic Leadership:Developing and inspiring commitment to a vision of success;supporting,promoting and ensuring afignment with the orga�ization's vision and values. More specifica[ly,the incumbent provides leadership in the developrnent of the vision and strategic objectives for the o�ganization and aligns change initiatives with organizational values. Customer-Focus: Identifying and responding to current and future public needs;providing service excellence to both Internal and external customers. Mare specifically,champions a strategic direcUon of being a customer- focused arganization. Accou�tabllfty:Understanding scope and responsibility in the delivery of public servlce. More specifltally,charts the future directlon of major components of municipa(service and ensures alignment with strategic dlrections set by Comrnon Council as well as stewardship af the best long term interests of the community. Commissioner o(Finance and Adminlstratfve Services Position Profiie(Juty 8,�Oli} yq 116 242 Collaboration: Building working�elationships with others(including internal and external)to achieve common goais and positive resulu. More specifically,the incumbent facilitates collaboration across the organization and with other organizations. Innovatlon:Questioning status quo,exploring alternatives and responding to challenges with creativity using intuition,experimentation and fresh perspectives. This involves encouraging leadership and fostering creativity in athers. More speciflcally,develops an envlronment that nurtures creative thinking,questloning and experimentation. Results-Orientatian: Focusing personal and team efforts on achieving results conslstent with the organization's strategic objettives. Communication: Listening to others and cornmunicating in an effective manner that fosters open communication within the service stream and ac�oss the organ3zation to foster a collaborative and productive workplace. More specifically,the incumbent communicates strategically to achieve specific objectives. 1nfluence: Gaining support from and convincing others to advance the objedives of the organization. More specifically,the incumbent designs strategies khat position and promote ideas and concepts to stalceholders. Developing Others:Providing a supportive environment for enhanced performance and professional growth to foster the development of others. More specifically,the incumbent creates a contin�ous learning environment ensuring there are opportunitles for growth and development. Commisstoner of Finan�e and Adminlstrative Services Posftio�Prafile(July 8,2011) Za 117 243 DISCOVEIZDECOUVREZ /r__„ SAINT JOHN July 26, 2012 Members of Common Council City of Saint John PO Box 1971 Saint John, NB E2L 4L1 RE: New Brunswick Tourism Industry Structure Review Dear Members of Common Council: We are writing as a courtesy to advise you of an important dialogue that is currently taking place regarding the structure and mandates of destination marketing agencies (DMOs) throughout the Province of New Brunswick. The purpose for this letter is to advise you of this activity and to provide you with some background on this subject as we expect these discussions and consultation to grow in scope and size over the coming months. This new review is being undertaken by the Province of New Brunswick and the Tourism Industry Association of NB. This re��iew is being completed in part to examine the potential for legislation for a provincial wide Destination Marketing Fee (DMF). This includes a review to establish geographical boundaries for DMOs throughout the province with the objective of establishing clear mandates and for these agencies. Presently the industry is highly fragmented and common overlapping agencies between regions. To date, prelirninary discussions on these issues have been undertaken with inany industry and DMO participants from throughout the province on an ad hoc basis. For your benefit and background, in 2010 and after several years of review and discussion, the City of Saint John and the Saint John Hotel Association agreed to the creation of Discover Saint John, a public-private DMO for Saint John. This new agency included new funding made possible by a voluntary DMF and introduced a board governance model that included both city and industry representatives. The new DMO replaced the former inunicipal department of Tourism Saint John. The creation of this DMO was ahead of many other regions and in large part, the success of the Saint John model has acted as a catalyst for this structure review in the province. Today, the Saint John inodel has frequently been used as coinparison model for many other regions considering their future structures. PO Box 1971 • 11"'Flocr • Cit/ Hall • 15 P�1arket Sqi.iare • Saint lohn � Ne�v Bruns�,�ick • Canada • E�L 4L1 -�506 658.2990 F 706 632 6118 discoverSaintJohn.com 244 July 26, 2012 Page 2 To ensure a thorough review of the implications and opportunities of any impending provincial legislation, a temporary committee has been established in Saint John to undertake this task. The committee has been established in consultation with the City Manager and includes two representatives from the DMO, one from city staff, one member from the Hotel Association, and one member from the Saint John Tourism Industry Association. The committee's mandate includes an analysis of the current provincial discussions and will include a review of alternatives for a preferred model that best serves the taxpayers of the City Saint John and the Saint John Tourism Industry. The committee's objective is not to re-create a new model, but rather to leverage and/or build upon the model that currently serves Saint John. The committee's review will include a report which will be issued to the two permanent members of the DMO, the City of Saint John and The Saint John Hotel Association. Nothing within this review will be binding to any of the members. We hope this inforniation is helpful to you and as your agency we look forward to presenting to you in the near future on both this subject and also on our general program review. In the meantime, should any of you have any questions related to this industry structure review or anything about our program, please do not hesitate to contact me directly. Sincerely, �--�-a I�'�-. f � 6 '� Ross Jefferson Executive Director 245