2011-10-24_Agenda Packet--Dossier de l'ordre du jour4
City of Saint John
Common Council Meeting
Monday, October 24, 2011
Committee of the Whole
1. Call to Order
5:00 p.m. 8th Floor Boardroom City Hall
1.1 Financial Matter 10.2(4)(c,d)
1.2 Legal Matter 10.2(4)(b,g)
1.3 Personal Matter 10.2(4)(b)
1.4 Legal Matter 10.2(4)(f,g)
Regular Meeting
Si vous auriez besoin des services en frangais pour une r6union de Conseil Communal,
veuillez contacter le bureau de la greffi&e communale au 658 -2862.
1. Call to Order — Prayer
5:45 pm Council Chamber
2. Approval of Minutes
2.1 Minutes of September 26, 2011
2.2 Minutes of September 28, 2011
2.3 Minutes of October 3, 2011
3. Adoption of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 FCM: Selection of a Host Municipality for FCM Board Meetings
(Recommendation: To prepare submission to host FCM Board Meetings)
5.2 Bentley Letter to Present Business Plan (Recommendation: Refer to Taxicab
Advisory Committee)
5.3 Proposed Public Hearing Date (Recommendation in Report)
5.4 2005 -2009 Gas Tax funding (GTF) Agreement Program Adjustments
(Recommendation in Report)
5.5 Main Street Bike Lane Closure (Recommendation in Report)
5.6 Contract 2011 18: Prince William Street (Civic #221 to Civic #270) Street
Reconstruction (Recommendation in Report)
5.7 Construction of Conduit between City Hall and Peel Plaza (Recommendation
in Report)
3
5.8 David & Abraham Inc. - Hilyard Street, Saint John, N.B.(Recommendation in
Report)
5.9 MADD Letter (Recommendation: Refer to City Manager)
6. Members Comments
7. Proclamation
8. Delegations/ Presentations
9. Public Hearings
7:00 p.m.
9.1 Proposed Zoning ByLaw Amendment - Standards for Unserviced Lots (2nd
Reading required)
9.2(a) Proposed Section 39 Amendment - 1210 Loch Lomond Road
9.2(b) Planning Advisory Committee Recommendation
9.3(a) Proposed Zoning ByLaw Amendment - 3795 Loch Lomond Rd
9.3(b) Planning Advisory Committee Recommending Denial of Rezoning
10. Consideration of By -laws
11. Submissions by Council Members
11.1 Overnight Parking Policy (Councillor Norton)
11.2 The Pending Closure of Morna Heights School (Councillor Farren)
11.3 Saint John Trade & Convention Centre Revitalization (Councillor Farren)
11.4 Women's Football World Tournament (Deputy Mayor Chase)
12. Business Matters - Municipal Officers
12.1 Common Clerk: Listing of Committees
12.2 City Manager: Musquash Water Pumping Station - Electrical Fire August 1,
2011
12.3 City Manager: Peel Plaza Municipal Infrastructure Upgrades
12.4 City Manager: Warning and Disclaimer for Public WIFI Service at City
Owned Facilities
12.5 City Manager: Safe, Clean Drinking Water - Progress Report #2
12.6 City Manager: CaseWare International for Financial Reporting & PSAB
Consolidation
13. Committee Reports
13.1 Saint John Aquatic Centre Commission: Phase Two of Aquatic Centre Roof
Repair
13.2 Saint John Police Commission: 2010 Saint John Police Force Annual Report
13.3 Planning Advisory Committee - Subdivision - 2905 Loch Lomond Road
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 Campbell Letter Regarding City of Saint John Employee Pension Plan
16. Adjournment
2
City of Saint John
Seance du conseil communal
Le lundi 24 octobre 2011
Comit6 pl6nier
1.Ouverture de la seance
17 h — Salle de conference, 8e Rage, h6tel de ville
1.1 Question financi&e — alin6as 10.2(4)c), d)
1.2 Question juridique — alin6as 10.2(4)b), g)
1.3 Question relative au personnel — alin6a 10.2(4)b)
1.4 Question juridique — alin6as 10.2(4)f), g)
Seance ordinaire
1. Ouverture de la s6ance, suivie de la priere
17 h 45 Salle du conseil
2. Approbation du proces- verbal
2.1 Proces- verbal de la s6ance tenue le 26 septembre 2011
2.2 Proces- verbal de la s6ance tenue le 28 septembre 2011
2.3 Proces- verbal de la s6ance tenue le 3 octobre 2011
3. Adoption de Fordre du jour
4. Divulgations de conflits d'int6rets
5. Questions soumises a 1'approbation du conseil
5.1 Hd6ration canadienne des municipalit6s (FCM) : S61ection d'une municipalit6
pour accueillir les r6unions du conseil d'administration de la FCM
(recommandation : pr6parer une soumission en vue d'accueillir les r6unions du
conseil d'administration de la FCM)
5.2 Lettre de Bentley qui d6sire pr6senter un plan strat6gique (recommandation
transmettre au comit6 consultatif sur les taxis)
5.3 Date propos6e pour les audiences publiques (recommandation figurant au
rapport)
5.4 Ajustements du programme de 1'entente relative au fonds de la taxe f6d6rale
sur 1'essence 2005 -2009 (recommandation figurant au rapport)
5.5 Fermeture de la voie cyclable de la rue Main (recommandation figurant au
rapport)
5.6 Contrat n 2011 -18 : Travaux de r6fection de la rue Prince William (du
num6ro municipal 221 au num6ro municipal 270) (recommandation figurant au
rapport)
5
5.7 Construction d'une canalisation entre 1'h6tel de ville et la place Peel
(recommandation figurant au rapport)
5.8 David & Abraham Inc. — Rue Hilyard, a Saint John (Nouveau - Brunswick)
(recommandation figurant au rapport)
5.9 Lettre de MADD Canada (recommandation : transmettre au drecteur general)
6. Commentaires pr&entes par les membres
7. Proclamation
8. Delegations et presentations
9. Audiences publiques
19h
9.1 Projet de modification de 1'Arr6t& de zonage — Normes visant les lots non
desservis (seconde lecture necessaire)
9.2a) Projet de modification des conditions impos6es par Particle 39 visant le
1210, chemin Loch Lomond
9.2b) Recommandation du Comit6 consultatif d'urbanisme
9.3a) Projet de modification de 1'Arr&6 de zonage visant le
3795, chemin Loch Lomond
9.3b) Comit6 consultatif d'urbanisme recommandant le rejet du rezonage
10. Etude des arretes municipaux
11. Interventions des membres du conseil
11.1 Politique relative au stationnement de nuit (conseiller Norton)
11.2 Fermeture imminente de 1'Ecole Morna Heights (conseiller McGuire)
11.3 Revitalisation du Saint John Trade & Convention Centre (conseiller Farren)
11.4 Coupe du monde de football f6minin (maire suppl6ant Chase)
12. Affaires municipales 6voqu6es par les fonctionnaires municipaux
12.1 Greffi&re communale : Liste de comit6s
12.2 Directeur g6n6ral : Poste de pompage de 1'eau de Musquash — Feu &lectrique
du 1' aout 2011
12.3 Directeur g6n6ral : Modernisation de l'infrastructure municipale de la
place Peel
12.4 Directeur g6n6ral : Avertissement et avis de non - responsabilit& relativement
A l'offre d'un service d'acc&s sans fil a Internet au public dans les installations
appartenant a la Ville
12.5 Directeur g6n6ral : Salubrit6 et propret6 de 1'eau potable — Rapport de
progr&s ri 2
12.6 Directeur g6n6ral : Appel a la social CaseWare International Inc. pour
1'&tablissement de rapports financiers et la consolidation des etats financiers du
Conseil sur la comptabilit& dans le secteur public (CCSP)
13. Rapports deposes par les comites
13.1 Commission du centre aquatique de Saint John : Phase deux des r6parations
du toit du Centre aquatique des Jeux du Canada
13.2 Bureau des commissaires de police de Saint John — Rapport annuel 2010 du
Service de police de Saint John
13.3 Comit6 consultatif d'urbanisme — Lotissement au 2905,
chemin Loch Lomond
0
14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil
15. Correspondance generale
15.1 Lettre de Campbell au sujet du regime de retraite des employes de The City
of Saint John
16. Levee de la seance
7
96 -410
COMMON COUNCIL / CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — SEPTEMBER 26, 2011 - 6:00 P.M.
Present:
Ivan Court, Mayor
Deputy Mayor Chase and Councillors Court, Higgins, McGuire,
Mott, Norton, Sullivan, and Titus
- and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Treasurer; P. Groody,
Commissioner of Municipal Operations; K. Forrest,
Commissioner of Planning and Development; A. Poffenroth,
Deputy Commissioner of Buildings and Inspection Services; B.
Connell, Deputy Police Chief; K. Clifford, Acting Fire Chief; E.
Gormley, Common Clerk and J. Taylor, Assistant Common Clerk.
SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN
TENUE A L'HOTEL DE VILLE, LE 26 septembre 2011 A 18 H
Sont presents :
Ivan Court, maire
le maire suppleant Chase et les conseillers Court, Higgins,
McGuire, Mott, Norton, Sullivan et Titus
-et -
P. Woods, directeur general; J. Nugent, avocat municipal;
G. Yeomans, commissaire aux finances et tresorier; P. Groody,
commissaire aux Operations municipales; K. Forrest,
commissaire au service Urbanisme et developpement;
A. Poffenroth, commissaire adjoint aux Services d'inspection et
des batiments; B. Connell, chef de police adjoint; K. Clifford, chef
du service d'incendie par interim; E. Gormley, greffiere
communale, et J. Taylor, greffier communal adjoint.
Call To Order — Prayer
Mayor Court called the meeting to order and Reverend Ronald Curtis offered the
opening prayer.
1. Ouverture de la seance, suivie de la priere
La seance est ouverte par le maire Court et le pasteur Ronald Curtis recite la priere
d'ouverture.
2. Approval of Minutes
2. Approbation du proces- verbal
3. Approval of Agenda
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the agenda of this meeting with
the addition of item 13.4 Committee of the Whole: Amortization of 2010 Pension past
service contributions, be approved.
Question being taken, the motion was carried.
96 -411
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
3. Adoption de I'ordre du jour
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que I'ordre du jour de la presente seance
soit adopte, moyennant I'ajout du point 13.4 Comite plenier : Amortissement des
cotisations de retraite de 2010 pour services passes.
A Tissue du vote, la proposition est adoptee.
3.1 Common Clerk: Committee System Form of Governance
(Tabled on September 19, 2011)
The Clerk advised that council tabled this item pending a full Council, noting that two
members are absent.
3.1 Greffiere communale : Mode de gestion du systeme des comites
(point reporte lors de la reunion du 19 septembre 2011)
La greffibre indique que le conseil a reporte ce point en attendant que le conseil soit
reuni en entier, en faisant remarquer I'absence de deux membres.
3.2 City Manager: Initiation of the Formal Adoption of the Municipal Plan
Referring to a submitted report, presentation and proposed Municipal Plan, J. Hamilton,
Deputy Commissioner of Planning and Development, updated Council on the new
municipal plan and she responded to questions from Council members.
Anne McShane, Chair of the PlanSJ Citizens Advisory Committee, appeared before
Council and introduced the committee members.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that Common Council:
1. Receive and file the final PlanSJ public engagement report (attachment 1 of the
submitted report);
2. As recommended by the PlanSJ Advisory Committee, approve text changes to
the draft Municipal Plan to respond positively and directly to the concerns raised
by the Saint John Airport Authority to include more supportive language related
to airport development as follows:
Policy LU — 119 shall be amended to add the following wording:
Consider amendments to the Municipal Plan should the Saint John Airport Authority
provide a business case and supporting land use plan that is generally consistent with
the vision and directions of PlanSJ and is acceptable to the Saint John community and
Council.
3. Receive the Municipal Plan in its final form (Attachment 2 of the submitted report)
and initiate the adoption process as prescribed by the N.B. Community Planning
Act;
4. Receive the reports from the PlanSJ Citizen Advisory Committee (attachment 3
of the submitted report):
a. Acknowledge their significant contribution to the development of the
Municipal Plan and
voting nay.
Refer the names of those interested individuals who have served on the Plan
SJ Citizens Advisory Committee to the Nominating Committee for
consideration as potential appointees to the Planning Advisory Committee,
the Heritage Development Board, the Arts and Culture Board and other
appropriate City committees as vacancies occur so that the City of Saint John
continues to benefit from the experience gained by these citizens in the
PlanSJ process and to advocate for the ongoing implementation of the
Municipal Plan.
Question being taken, the motion was carried with Councillor Higgins
9
96 -412
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
3.2 Directeur general : Lancement de I'adoption officielle du plan municipal
Faisant reference a un rapport anterieur, a une presentation et a un projet de plan
municipal, J. Hamilton, commissaire adjointe a l'urbanisme et au developpement, met le
conseil a jour sur le nouveau plan municipal, puis repond aux questions des membres
du conseil.
Anne McShane, presidente du Comite consultatif des citoyens concernant le PlanSJ,
comparai"t devant le conseil et presente les membres du comite.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que le conseil communal:
1. Regoive le dernier Rapport sur la mobilisation du public concernant le PlanSJ
(piece jointe 1 du rapport soumis) et le depose aux dossiers;
2. Comme le recommande le Comite consultatif sur le PlanSJ, approuve les
modifications apportees a 1'ebauche du plan municipal afin de reagir positivement
et directement aux preoccupations soulevees par I'Administration aeroportuaire
de Saint John afin d'inclure une formulation plus favorable relative a
I'amenagement de I'aeroport comme suit :
La politipue sur 1'utilisation des terrains no 119 sera modifiee pour aiouter la formulation
suivante :
Envisager des modifications au plan municipal advenant que I'Administration
aeroportuaire de Saint John offre une analyse de rentabilisation et un plan d'utilisation
des terrains a 1'appui qui soft generalement conforme a la vision et aux orientations du
PlanSJ et acceptable a la collectivite et au conseil de Saint John.
3. Recevoir le plan municipal dans sa forme finale (piece jointe 2 du rapport
soumis) et lancer le processus d'adoption tel qu'il est prescrit par la Loi sur
l'urbanisme du Nouveau - Brunswick;
4. Recevoir les rapports du Comite consultatif des citoyens concernant le PlanSJ
(piece jointe 3 du rapport soumis) :
a. Admettre leur contribution importante a ('elaboration du plan municipal;
b. Presenter les noms de personnes interessees ayant siege au Comite
consultatif des citoyens concernant le Plan SJ au Comite des candidatures
pour qu'ils soient pris en compte en tant que candidatures potentielles au
Comite consultatif d'urbanisme, au Conseil d'amenagement du patrimoine, au
Conseil des arts et de la culture ainsi qu'a d'autres comites municipaux
pertinents a mesure que surviendront des postes vacants afin que The City of
Saint John continue de profiter de 1'experience acquise par ces citoyens lors
du processus du PlanSJ et qu'ils defendent la mise en oeuvre continue du
plan municipal.
A ('issue du vote, la proposition est adoptee. La conseillere Higgins vote
contre la proposition.
4. Disclosures of Conflict of Interest
Councillor Higgins disclosed a conflict of interest with item 13.2 Planning Advisory
Committee: Proposed Subdivision — 1515 Loch Lomond Road.
4. Divulgations de conflits d'interets
La conseillere Higgins declare etre en conflit d'interets avec le point 13.2 Comite
consultatif d'urbanisme : Projet de lotissement visant le 1515, chemin Loch Lomond.
5. Consent Agenda
5.1 That the letter from Lorne Middle School regarding the City of Saint John PALS
program at Lorne Middle School be received for information.
5.2 That the request to present to Common Council by the Saint John Community
Arts Board be referred to the Clerk to schedule.
10
96 -413
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
5.3 That as recommended by the City Manager in the submitted report M & C 2011-
252: Consulting Services: Tangible Capital Assets Valuation RFP No. 2011- 092204P,
the proposal submitted by R.V. Anderson Associates Limited to assist in the validation
and valuation of the City's Tangible Capital Assets to comply with Public Sector
Accounting Board Standards, at a cost of $64,200.00 plus tax, be accepted.
5.4 That as recommended by the City Manager in the submitted report M & C 2011-
251: Supply and Installation of Playground Equipment — Glen Road Playground be
awarded to the low bidder, Play Power LT Canada, at the tax - excluded tendered price of
$40,468.00.
5.5 Refer to item 14.1.
5.6 Refer to item 14.2.
5.7 That as recommended by the City Manager in the submitted report M & C 2011-
241 Proposed Public Hearing Date 3795 Loch Lomond Road and 1210 Loch Lomond
Road Common Council schedule public hearings for the rezoning and Section 39
Amendment applications of Dan Estey (3795 Loch Lomond Road) and Dianna Pegg
(1210 Loch Lomond Road) for Monday October 24, 2011 at 7:00 pm in the Council
Chamber and refer the applications to the Planning Advisory Committee for report and
recommendation.
5.8 Refer to item 14.3.
5.9 That as recommended by the City Manager in the submitted report M & C 2011-
246 Contract No. 2010 -26: Rodney Terminal Outfall Renewal — Phase 1 Common
Council authorize Purchasing and Materials Management to issue a purchase order to
NB Southern Railway in the amount of $176,325.17 to proceed with the work as outlined
in the submitted report.
5.10 That as recommended by the City Manager in the submitted report M & C 2011-
244 Princess Street (Prince William Street to Charlotte Street) — Street Lighting Common
Council authorize Purchasing and Materials Management to issue a purchase order to
Saint John Energy in the amount of $75,908.68 for the costs associated with the supply
and installation of the new street lights on Princess Street from Prince William Street to
Charlotte Street.
5.11 Refer to item 14.4.
5.12 That Common Council accept the proposal of the Bank of Nova Scotia for the
provision of banking services for the five year period ending June 30, 2016.
5.13 Refer to item 14.5.
5.14 That the request to present by the River Road Community Alliance Inc. be
referred to the Common Clerk to schedule.
5.15 That as recommended by the City Manager in the submitted report M & C 2011-
255 Early Access for Easement for Public Utilities 170 Prince William Street — Saint John
High School the City of Saint John accept the terms and conditions set by the Province
of New Brunswick as contained in the letter attached to the submitted report for the
construction of the above ground public utility cabinet on PID number 6098; and
authorize the Mayor and Common Clerk to sign the submitted letter in acknowledgement
of such terms and conditions.
5.16 That the letter from Uptown Saint John regarding the draft Municipal
Development Plan, be received for information.
5.17 That as recommended by the City Manager in the submitted report M & C 2011-
250 Strongman Canada Championships the City of Saint John grant a seven (7) hour
license to Strongman Champions League Canada Inc. on September 30, 2011 for the
use of PID 55209159, under the terms and conditions as contained in the License
agreement attached to the submitted report; and that the Mayor and Common Clerk be
authorized to sign the license agreement.
11
96 -414
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the recommendation set out for
each consent agenda item respectively with the exception of items 5.5 Overhead Door
Inspection and Maintenance Services RFP 2011; 5.6 Plumbing Maintenance Services
RFP 2011 082201 P; 5.8 City of Saint John Citizen Survey; 5.11 Saint John Information
Management Project (SJIM); 5.13 Fire Station 8 Basement Exit Stairs, which have been
identified for debate, be adopted.
Question being taken, the motion was carried.
5. Questions soumises a I'approbation du conseil
5.1 Que la lettre de I'ecole intermediaire Lorne au sujet du programme PALS de The
City of Saint John a cette meme ecole soit acceptee a titre informatif.
5.2 Que la demande emise par le Conseil des arts communautaires de Saint John
visant a faire une presentation devant le conseil communal soit transmise a la greffiere
communale pour qu'elle fixe une date.
5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -252 : Services d'experts- conseils : Evaluation des immobilisations corporelles
— Demande de propositions n° 2011- 092204P, la proposition presentee par R.V.
Anderson Associates Limited relativement a la validation et a 1'estimation des
immobilisations corporelles de la Ville pour se conformer aux normes comptables du
secteur public, au prix de 64 200 $ (taxes en sus), soit acceptee.
5.4 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -251 : Fourniture et installation de materiel de terrains de jeux — Terrain de
jeux sur le chemin Glen Road, le contrat soit accorde au soumissionnaire le moins-
disant, Play Power LT Canada, au prix offert de 40 468 $, taxes en sus.
5.5 Voir le point 14.1.
5.6 Voir le point 14.2.
5.7 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -241 : Date proposee pour la tenue dune audience publique visant le 3795,
chemin Loch Lomond et le 1210, chemin Loch Lomond, le conseil communal fixe la date
de I'audience publique relativement aux demandes de rezonage et de modification en
vertu de I'article 39 soumises par Dan Estey (3795, chemin Loch Lomond) et par Dianna
Pegg (1210, chemin Loch Lomond) au lundi 24 octobre 2011, a 19 h, dans la salle du
conseil, et qu'il transmette les demandes au Comite consultatif d'urbanisme aux fins de
presentation d'un rapport et de recommandations.
5.8 Voir le point 14.3.
5.9 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -246, contrat n° 2010 -26 relatif a la phase 1 du renouvellement de 1'emissaire
du terminal Rodney, le conseil communal autorise le service d'achats et de gestion du
materiel a emettre un bon de commande de 176 325,17 $ a I'ordre du Chemin de fer du
Sud du Nouveau - Brunswick pour commencer les travaux tels qu'ils sont definis dans le
rapport soumis.
5.10 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -244: Eclairage de la rue Princess — De la rue Prince William a la
rue Charlotte, le conseil communal autorise le service d'achats et de gestion du materiel
a emettre un bon de commande de 75 908,68 $ a I'ordre de la Saint John Energy pour
les couts associes a I'approvisionnement et a ('installation de nouveaux lampadaires
dans la rue Princess, de la rue Prince William a la rue Charlotte.
5.11 Voir le point 14.4.
5.12 Que le conseil communal accepte la proposition de la Banque de la Nouvelle -
Ecosse pour I'offre de services bancaires pendant une periode de cinq ans prenant fin le
30 juin 2016.
12
96 -415
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
5.13 Voir le point 14.5.
5.14 Que la lettre de demande soumise par River Road Community Alliance Inc.,
visant a faire une presentation, soit transmise a la greffiere communale pour qu'elle fixe
une date de presentation.
5.15 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -255 Acces rapide a la servitude du 170, rue Prince William aux fins de
services municipaux — Ecole secondaire Saint John, The City of Saint John accepte les
modalites enoncees par le gouvernement du Nouveau - Brunswick dans la lettre jointe au
rapport soumis pour la construction d'installations d'utilite publique en surface portant le
NID 6098 et qu'elle autorise le maire et la greffiere communale a signer la lettre soumise
en guise de reconnaissance desdites modalites.
5.16 Que la lettre de Uptown Saint John concernant 1'ebauche du plan
d'amenagement municipal soit acceptee a titre informatif.
5.17 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011 -250: Championnat canadien des hommes forts, The City of Saint John
accorde un permis de sept (7) heures a la Strongman Champions League Canada Inc.,
le 30 septembre 2011, pour ('utilisation du terrain portant le NID 55209159, selon les
conditions contenues dans le contrat de licence annexe au rapport soumis et que le
maire et la greffiere communale soient autorises a signer le contrat de licence.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que la recommandation formulee pour
chacune des questions soumises a I'approbation du conseil, a 1'exclusion des points 5.5
Services d'inspection et de maintenance des portes se relevant au plafond — Demande
de propositions n° 2011; 5.6 Services d'entretien de plomberie — Demande de
propositions n° 2011 082201 P; 5.8 Sondage des citoyens de Saint John; 5.11 Projet
relatif a la gestion de ('information de Saint John; 5.13 Escaliers de sortie du sous -sol de
la caserne de pompier 8, qui ont ete selectionnes aux fins de discussion, soit adoptee.
A I'issue du vote, la proposition est adoptee.
9. Public Hearings 7:00 P.M.
9.1 Proposed By -Law Amendment Stop Up and Close Portion of Water Street
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed by -law amendment to stop up and close a portion of Water Street, with no
objections received.
The Mayor called for members of the public to speak against the re- zoning with no one
presenting.
The Mayor called for members of the public to speak in favor of the re- zoning with no
one presenting.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "A By -law
Respecting The Stopping Up and Closing of Highways in The City of Saint John"
regarding a portion of Water Street by adding Section 220 immediately after Section
219, be read a first time.
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled "A By -law Respecting The Stopping Up and
Closing of Highways in The City of Saint John ".
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "A By -law
Respecting The Stopping Up and Closing of Highways in The City of Saint John ",
regarding a portion of Water Street by adding Section 220 immediately after Section
219, be read a second time.
13
96 -416
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled "A By -law Respecting The Stopping Up
and Closing of Highways in The City of Saint John ".
9. Audiences publiques a 19 h
9.1 Projet de modification de I'Arrete concernant la fermeture et le barrage de
routes — trongon de la rue Water
La greffiere communale indique que les avis requis ont 6te publies relativement au projet
de modification de I'Arrete concernant la fermeture et le barrage de routes — trongon de
la rue Water, et qu'aucune opposition par ecrit n'a ete regue.
Le maire invite le public a se prononcer contre le rezonage, mais personne ne prend la
parole.
Le maire invite le public a exprimer son appui quant au rezonage, mais personne ne
prend la parole.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que I'arrete intitule « Arrete sur
('interruption de la circulation et la fermeture des routes dans The City of Saint John
concernant un trongon de la rue Water par I'ajout de I'article 220 a la suite de
I'article 219, fasse ('objet d'une premiere lecture.
A ('issue du vote, la proposition est adoptee.
Premiere lecture de 1'arrete intitule « Arrete sur ('interruption de la circulation et la
fermeture des routes dans The City of Saint John >>.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que 1'arrete intitule « Arrete sur
('interruption de la circulation et la fermeture des routes dans The City of Saint John
concernant un trongon de la rue Water par l'ajout de I'article 220 a la suite de
I'article 219, fasse ('objet d'une deuxieme lecture.
A ('issue du vote, la proposition est adoptee.
Deuxieme lecture par titre de 1'arrete intitule « Arrete sur ('interruption de la circulation et
la fermeture des routes dans The City of Saint John ».
9.2(a,b) Proposed Municipal Plan & Zoning By -Law Amendment 109 -113 Prince
Edward Street and 27 Richmond Street
9.2(c) Planning Advisory Committee Report Recommending Municipal Plan and
Zoning Amendments with Section 39 conditions.
(Councillor Titus withdrew from the meeting)
The Common Clerk advised that the necessary advertising was completed with regard to
the proposed Municipal Plan and Re- Zoning amendments for a parcel of land located at
109 -113 Prince Edward Street and 27 Richmond Street, having an area of approximately
470 Square metres, also identified as PID number 00012468 from Medium Density
Residential to Approved Commercial Development and by rezoning the same parcel
from "RM -IF" Multiple Residential Infill to "B -2" General Business to recognize the
existing commercial uses and to permit a business office as requested by Shawn
Thorne, with no objections received.
Consideration was also given to a report from the Planning Advisory Committee
submitting a copy of Planning Staff's report considered at its September 201", 2011
meeting at which the Committee decided to recommend approval as set out in the staff
recommendation, to re -zone a parcel of land located at 109 -113 Prince Edward Street
and 27 Richmond Street as described above with Section 39 conditions.
14
96 -417
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
The Mayor called for members of the public to speak against the re- zoning with no one
presenting.
The Mayor called for members of the public to speak in favor of the re- zoning with no
one presenting.
On motion of Councillor McGuire
Seconded by Councillor Court
RESOLVED that the by -law entitled, "A Law to
Amend the Municipal Plan By -Law" amending Schedule 2 -A and 2 -C, of the Future Land
Use Plan by designating a parcel of land located at 109 -113 Prince Edward Street and
27 Richmond Street, having an area of approximately 470 Square metres, also identified
as PID number 00012468 from Medium Density Residential to Approved Commercial
Development classification and adding the above described property to the list of
Approved Commercial Developments in sub - section 2.4.6.28, be read a first time.
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled "A Law to Amend the Municipal Plan By-
Law".
On motion of Councillor McGuire
Seconded by Councillor Court
RESOLVED that the by -law entitled, "A Law to
Amend the Municipal Plan By -Law" amending Schedule 2 -A and 2 -C, of the Future Land
Use Plan by redesigning a parcel of land located at 109 -113 Prince Edward Street and
27 Richmond Street, having an area of approximately 470 Square metres, also identified
as PID number 00012468 from Medium Density Residential to Approved Commercial
Development classification and adding the above described property to the list of
Approved Commercial Developments in sub - section 2.4.6.28, be read a second time.
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled "A Law to Amend the Municipal Plan By-
Law".
On motion of Councillor Mott
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "A Law to
Amend the Zoning By -Law of the City of Saint John" amending Schedule "A ", the Zoning
Map of The City of Saint John, by re- zoning a parcel of land located at 109 -113 Prince
Edward Street and 27 Richmond Street, having an area of approximately 470 Square
metres, also identified as PID number 00012468 from "RM -IF" Multiple Residential Infill
to "B -2" General Business, be read a first time.
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of the
City of Saint John ".
On motion of Councillor Mott
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "A Law to
Amend the Zoning By -Law of the City of Saint John" amending Schedule "A ", the Zoning
Map of The City of Saint John, by re- zoning a parcel of land located at 109 -113 Prince
Edward Street and 27 Richmond Street, having an area of approximately 470 Square
metres, also identified as PID number 00012468 from "RM -IF" Multiple Residential Infill
to "B -2" General Business, be read a second time.
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of
the City of Saint John ".
(Councillor Titus reentered the meeting)
15
96 -418
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
9.2a, b) Projet de modification du plan d'amenagement et de I'Arrete de zonage
visant le 109 -113, rue Prince Edward et le 27, rue Richmond
9.2c) Rapport du Comite consultatif d'urbanisme recommandant des
modifications relatives au plan municipal et au zonage conformement aux
conditions imposees par I'article 39
(Le conseiller Titus quitte la seance.)
La greffiere communale indique que les avis requis ont ete publies en ce qui concerne
les modifications au plan municipal propose et a 1'arrete de rezonage visant une parcelle
de terrain situee aux 109 -113, rue Prince Edward, et au 27, rue Richmond, d'une
superficie d'environ 470 metres carres, inscrite sous le NID 00012468, afin de faire
passer la designation s'y rapportant de zone residentielle a densite moyenne a zone
d'am6nagement commercial approuve, en vue du rezonage de la meme parcelle pour la
faire passer de zone d'edifices a logements multiples sur terrain intercalaire « RM -IF » a
zone commerciale generale a B -2 » afin de reconnaiire les usages commerciaux
existants et de permettre 1'etablissement d'un bureau d'affaires comme cela a ete
demande par Shawn Thorne, et qu'aucune objection n'a ete reque.
Examen d'un rapport presente par le Comite consultatif d'urbanisme, accompagne d'un
exemplaire du rapport du personnel d'urbanisme, qui ont fait l'objet d'un examen lors de
la seance du 20 septembre 2011 au cours de laquelle le Comite a choisi de
recommander I'approbation, telle qu'elle est soulignee dans la recommandation du
personnel, voulant que le conseil communal procede au rezonage de la parcelle de
terrain situee aux 109 -113, chemin Prince Edward, et au 27, rue Richmond, telle qu'elle
est decrite ci- dessus, sous reserve des conditions susmentionnees imposees par
I'article 39.
Le maire invite le public a se prononcer contre le rezonage, mais personne ne prend la
parole.
Le maire invite le public a exprimer son appui quant au rezonage, mais personne ne
prend la parole.
Proposition du conseiller McGuire
Appuyee par le conseiller Court
RESOLU que I'arrete intitule « Arrete modifiant
I'arrete relatif au plan municipal », visant a modifier, aux annexes 2 -A et 2 -C du plan
d'am6nagement futur des terres, la designation d'une parcelle de terrain situee aux 109-
113, rue Prince Edward, et au 27, rue Richmond, d'une superficie d'environ 470 metres
carres et portant le NID 00012468, pour la faire passer de zone residentielle de densite
moyenne a zone d'am6nagement commercial approuve, et a ajouter la meme parcelle
de terrain a la liste des zones d'am6nagement commercial approuve prevue au
paragraphe 2.4.6.28, fasse l'objet d'une premiere lecture.
A Tissue du vote, la proposition est adoptee.
Premiere lecture par titre de I'arrete intitule « Arrete modifiant 1'arrete relatif au plan
municipal de The City of Saint John ».
Proposition du conseiller McGuire
Appuyee par le conseiller Court
RESOLU que 1'arrete intitule « Arrete modifiant
1'arrete relatif au plan municipal », visant a modifier, aux annexes 2 -A et 2 -C du plan
d'am6nagement futur des terres, la designation d'une parcelle de terrain situee aux 109-
113, rue Prince Edward, et au 27, rue Richmond, d'une superficie d'environ 470 metres
carres et portant le NID 00012468, pour la faire passer de zone residentielle de densite
moyenne a zone d'am6nagement commercial approuve, et a ajouter la meme parcelle
de terrain a la liste des zones d'am6nagement commercial approuve prevue au
paragraphe 2.4.6.28, fasse l'objet d'une deuxieme lecture.
A Tissue du vote, la proposition est adoptee.
Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant 1'arrete relatif au plan
municipal de The City of Saint John ».
16
96 -419
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
Proposition du conseiller Mott
Appuyee par le conseiller McGuire
RESOLU que I'arrete intitule « Arrete modifiant
I'Arrete de zonage de The City of Saint John », en modifiant a I'annexe A, plan de
zonage de The City of Saint John, le zonage d'une parcelle de terrain situee aux 109-
113, rue Prince Edward et au 27, rue Richmond, d'une superficie d'environ 470 metres
carres et portant le NID 00012468, pour faire passer la designation de zone d'edification
de logements multiples sur terrain intercalaire « RM -IF » a zone commerciale generale
« B -2 », fasse I'objet d'une premiere lecture.
A I'issue du vote, la proposition est adoptee.
Premiere lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The
City of Saint John ».
Proposition du conseiller Mott
Appuyee par le conseiller McGuire
RESOLU que I'arrete intitule « Arrete modifiant
I'Arrete de zonage de The City of Saint John », en modifiant a I'annexe A, plan de
zonage de The City of Saint John, le zonage d'une parcelle de terrain situee aux 109-
113, rue Prince Edward et au 27, rue Richmond, d'une superficie d'environ 470 metres
carres et portant le NID 00012468, pour faire passer la designation de zone d'edification
de logements multiples sur terrain intercalaire « RM -IF » a zone commerciale generale
B -2 », fasse I'objet d'une deuxieme lecture.
A I'issue du vote, la proposition est adoptee.
Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The
City of Saint John ».
(Le conseiller Titus se joint de nouveau a la seance.)
9.3(a) Proposed Zoning By -Law Amendment 1 Plaza Avenue
9.3(b) Planning Advisory Committee Report Recommending Rezoning
The Common Clerk advised that the necessary advertising was completed with regard to
amending Schedule "A ", the Zoning Map of The City of Saint John, by rezoning a parcel
of land located at 1 Plaza Avenue, having an area of approximately 2300 Square
metres, also identified as PID number 55107494 from 14" Heavy Industrial Park to "SC"
Shopping Centre, with no objections received.
Consideration was also given to a report from the Planning Advisory Committee
submitting a copy of Planning Staff's report considered at its September 20th, 2011
meeting at which the Committee recommended the rezoning of a parcel of land located
at 1 Plaza Avenue as described above.
On motion of Councillor McGuire
Seconded by Councillor Court
RESOLVED that the by -law entitled, "A Law to
Amend the Zoning By -Law of the City of Saint John" amending Schedule "A ", the Zoning
Map of The City of Saint John, by re- zoning a parcel of land located at 1 Plaza Avenue,
having an area of approximately 2300 square metres, also identified as PID number
55107494 from 14" Heavy Industrial Park to "SC" Shopping Centre, be read a first time.
Question being taken, the motion was carried.
Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of the
City of Saint John ".
On motion of Deputy Mayor Chase
Seconded by Councillor Mott
RESOLVED that the by -law entitled, "A Law to
Amend the Zoning By -Law of the City of Saint John" amending Schedule "A ", the Zoning
Map of The City of Saint John, by re- zoning a parcel of land located at 1 Plaza Avenue,
having an area of approximately 2300 square metres, also identified as PID number
55107494 from 14" Heavy Industrial Park to "SC" Shopping Centre, be read a second
time.
17
96 -420
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
Question being taken, the motion was carried.
Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of
the City of Saint John"
9.3a) Projet de modification de I'Arrete de zonage visant le 1, avenue Plaza
9.3b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage
La greffiere communale mentionne que les avis requis ont ete publies relativement a la
modification de I'annexe u A », plan de zonage de The City of Saint John, en procedant
au rezonage d'une parcelle de terrain d'une superficie d'environ 2 300 metres carres,
situee au 1, avenue Plaza, inscrite sous le NID 55107494, afin de faire passer la
designation s'y rapportant de zone de parc d'industrie Iourde « 1 -4 » a zone de centre
commercial, et qu'aucune objection n'a ete regue.
Examen d'un rapport du Comite consultatif d'urbanisme, accompagne d'un exemplaire
du rapport du personnel d'urbanisme, etudie lors de la seance du 20 septembre 2011, A
laquelle le Comite a decide de recommander I'approbation de la demande de rezonage
d'une parcelle de terrain situee au 1, avenue Plaza, telle qu'elle est decrite ci- dessus.
Proposition du conseiller McGuire
Appuyee par le conseiller Court
RESOLU que 1'arrete intitule « Arrete modifiant
I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de
The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au
1, avenue Plaza, d'une superficie d'environ 2 300 metres carres, inscrite sous le
NID 55107494, afin de faire passer la designation s'y rapportant de zone de parc
d'industrie Iourde « 1 -4 » a zone de centre commercial, fasse ('objet d'une premiere
lecture.
A ('issue du vote, la proposition est adoptee.
Premiere lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The
City of Saint John ».
Proposition du maire suppleant Chase
Appuyee par le conseiller Mott
RESOLU que I'arrete intitule « Arrete modifiant
I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de
The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au
1, avenue Plaza, d'une superficie d'environ 2 300 metres carres, inscrites sous le
NID 55107494, afin de faire passer la designation s'y rapportant de zone de parc
d'industrie Iourde « 1 -4 » A zone de centre commercial, fasse ('objet d'une deuxieme
lecture.
A ('issue du vote, la proposition est adoptee.
Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The
City of Saint John ».
6. Members Comments
Council members commented on various community events.
6. Commentaires presentes par les membres
Les membres du conseil s'expriment sur diverses activites communautaires.
7. Proclamation
7.1 Right to Know Week — September 26 — 30, 2011
The Mayor proclaimed September 26th through to September 30th, 2011 as Right to
Know Week in the City of Saint John.
7. Proclamation
7.1 Semaine du droit A ('information — Du 26 au 30 septembre 2011
Le maire declare la semaine du 26 au 30 septembre 2011 comme la Semaine du droit A
('information de The City of Saint John.
in
96 -421
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 2011/LE 26 SEPTEMBRE 2011
7.2 Fire Prevention Week — October 9th to October 15th, 2011 and Fire Service
Recognition Day — Saturday, October 15, 2011
The Mayor proclaimed October 9th to October 15th, 2011 as Fire Prevention Week and
further proclaimed October 15th, 2011 as Fire Service Recognition Day.
7.2 Semaine de prevention des incendies — Du 9 au 15 octobre 2011 — et
Journee de reconnaissance du service d'incendie — Le samedi 15 octobre 2011
Le maire declare la semaine du 9 au 15 octobre 2011 comme la Semaine de prevention
des incendies et declare en outre le 15 octobre 2011 comme la Journee de
reconnaissance du service d'incendie.
8. Delegations /Presentations
8.1 Saint John Police Commission: CrimeMapping.Com (Tabled September
11th, 2011)
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that item 8.1 Saint John Police
Commission: CrimeMapping.Com be lifted from the table.
Question being taken, the motion was carried.
Referring to the submitted presentation, Deputy Police Chief Connell, reviewed the city's
crime mapping program and responded to questions from Council.
8. Delegations et presentations
8.1 Bureau des commissaires de police de Saint John : CrimeMapping.Com
(point reporte le 11 septembre 2011)
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que le point 8.1 Bureau des
commissaires de police de Saint John : CrimeMapping.Com soit soumis aux fins de
discussion.
A ('issue du vote, la proposition est adoptee.
Faisant reference a la presentation soumise, le chef de police adjoint Connell examine le
programme de cartographie de la criminalite de la ville et repond aux questions du
conseil.
10. Consideration of By -laws
10.1 Third Reading — Proposed Subdivision By -Law Amendment
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "By -Law
Number CP 121 -003, A By -Law to Amend the Saint John Subdivision By- Law ", making
various administrative amendments to Sections2, 25 and 28 and to Section 4 of
Schedule "A" of the by -law, be read.
Question being taken, the motion was carried.
The By -Law entitled, "By -Law Number CP 121 -003, A By -Law to Amend the Saint John
Subdivision By- Law ", was read in its entirety.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the by -law entitled, "By -Law
Number CP 121 -003, A By -Law to Amend the Saint John Subdivision By- Law ", making
various administrative amendments to Sections 2, 25 and 28 and to Section 4 of
Schedule "A" of the by -law, be read a third time, enacted, and the Corporate Common
Seal affixed thereto.
Question being taken, the motion was carried.
19
96 -422
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
Read a third time by title, the By -Law entitled, "By -Law Number CP 121 -003, A By -Law
to Amend the Saint John Subdivision By- Law ".
10. Etude des arretes municipaux
10.1 Troisieme lecture du projet de modification de I'Arrete de lotissement
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que 1'arrete intitule «Arrete no C.P. 121-
003 modifiant I'Arrete de lotissement de Saint John », apportant diverses modifications
administratives aux articles 2, 25 et 28 ainsi qu'a ('article 4 de I'annexe « A » de 1'arrete,
fasse l'objet d'une lecture.
A ('issue du vote, la proposition est adoptee.
L'arrete intitule «Arrete no C.P. 121 -003 modifiant I'Arrete de lotissement de
Saint John » est lu integralement.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que 1'arrete intitule «Arrete no C.P. 121-
003 modifiant I'Arrete de lotissement de Saint John », apportant diverses modifications
administratives aux articles 2, 25 et 28 ainsi qu'a I'article 4 de I'annexe « A » de 1'arrete,
fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau
communal soit appose.
A ('issue du vote, la proposition est adoptee.
Troisieme lecture de I'arrete intitule «Arrete no C.P. 121 -003 modifiant I'Arrete de
lotissement de Saint John ».
11. Submissions by Council Members
11.1 Budget / Pensions / Options (Councillor Titus)
On motion of Councillor Titus
Seconded by Councillor Court
RESOLVED that the City Manager be directed to:
1. Prepare and present a step -by -step approach including a time line that spells out
the required pension, regulatory and legislative changes that would allow Council
to set a budget with the stated objective.
2. Prepare and present to Council the options to maintain our tax rate without said
changes.
Responding to a question, the City Manager stated that without pension reforms, the
City may be required to fund an additional five to ten million dollars annually towards the
city's unfunded pension liability.
Question being taken, the motion was carried.
11. Interventions des membres du Conseil
11.1 Budget /Pensions /Options (conseiller Titus)
Proposition du conseiller Titus
Appuyee par le conseiller Court
RESOLU que le directeur general soit charge
1. de preparer et de presenter une approche etape par etape, y compris un delai
d'echeance qui precise les modifications legislatives et reglementaires requises
sur les pensions qui permettrait au conseil de fixer un budget avec I'objectif
enonce;
2. de preparer et de presenter au conseil les options visant a maintenir notre taux
d'imposition sans lesdites modifications.
20
96 -423
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
En reponse a une question posee, le directeur general declare que sans reforme des
pensions, it se peut que la Ville soit obligee de verser chaque annee de cinq a dix
millions de dollars supplementaires dans le passif non capitalise du regime de retraite.
A Tissue du vote, la proposition est adoptee.
11.2 Regular Meetings of Common Council (Councillor Sullivan)
On motion of Councillor Sullivan
Seconded by Councillor Norton
RESOLVED that regular meetings of Common
Council will begin no later than 7:00 p.m.
Question being taken, the motion was carried with Councillor Titus voting
nay.
11.2 Seances ordinaires du conseil communal (conseiller Sullivan)
Proposition du conseiller Sullivan
Appuyee par le conseiller Norton
RESOLU que les seances ordinaires du conseil
communal commencent au plus tard a 19 h.
A ('issue du vote, la proposition est adoptee. Le conseiller Titus vote
contre la proposition.
11.3 Quinton Heights Park Enhancement — Heritage Canada Opportunity
(Councillor McGuire)
On motion of Councillor McGuire
Seconded by Councillor Court
RESOLVED that the letter from Councillor McGuire
entitled Quinton Heights Park Enhancement be referred to the City Manager.
Question being taken, the motion was carried.
11.3 Amelioration au parc de Quinton Heights — Occasion de presenter une
demande a Heritage Canada (conseiller McGuire)
Proposition du conseiller McGuire
Appuyee par le conseiller Court
RESOLU que la lettre du conseiller McGuire
intitulee « Amelioration au parc Quinton Heights » soit transmise au directeur general.
A ('issue du vote, la proposition est adoptee.
12. Business Matters- Municipal Officers
12.1 City Manager: Demolition of a Dilapidated and Vacant Building at 18 -20
Bryden Street, MC 2011 -240
On motion of Councillor McGuire
Seconded by Councillor Titus
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2011 -240 Demolition of Dilapidated and Vacant
Building at 18 -20 Bryden Street, Common Council direct one or more of the officers
appointed and designated by Council for the enforcement of the Saint John Unsightly
Premises and Dangerous Buildings By -Law, to arrange for the demolition of the building
at 18 -20 Bryden Street, PID number 375626, in accordance with the applicable City
purchasing policies.
Question being taken, the motion was carried.
21
96 -424
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Directeur general : Demolition d'un batiment delabre et vacant situe aux
18 -20, rue Bryden, MC 2011 -240
Proposition du conseiller McGuire
Appuyee par le conseiller Titus
RESOLU que, comme le recommande le directeur
general dans le rapport soumis intitule M/C 2011 -240: Demolition dun batiment delabre
et vacant situe aux 18 -20, rue Bryden, M/C 2011 -240, le conseil communal mandate,
par les presentes, un ou plusieurs agents nommes et designes par le conseil
relativement a I'application de I'Arrete concernant les batiments et structures
inesthetiques ou dangereux dans The City of Saint John, en vue de demolir le batiment
situe aux 18 -20, rue Bryden, portant le NID 375626, conformement aux politiques en
matiere d'approvisionnement applicables de The City of Saint John.
A Tissue du vote, la proposition est adoptee.
12.2 Commissioner of Finance: Saint John Community Loan Board — Maturity of
Investment
On motion of Councillor McGuire
Seconded by Councillor Mott
RESOLVED that Common Council approve the
reinvestment of the principal of $50,000 in the Saint John Community Loan Fund at a
rate of return of three percent.
Question being taken, the motion was carried.
12.2 Commissaire aux finances : Fonds de pret communautaire de Saint John —
Echeance des investissements
Proposition du conseiller McGuire
Appuyee par le conseiller Mott
RESOLU que le conseil communal approuve le
reinvestissement du capital de 50 000 $ dans le Fonds de pret communautaire de
Saint John au taux de rendement de trois pour cent.
A Tissue du vote, la proposition est adoptee.
12.3 City Manager: Solid Waste Management Service — Collection Decision
On motion of Councillor Titus
Seconded by Councillor Norton
RESOLVED that the report from the City Manager
entitled Solid Waste Management Service — Collection Decision be tabled for two weeks'
time.
Question being taken, the motion was carried with Mayor Court and
Councillors Higgins and Sullivan voting nay.
12.3 Directeur general : Service de gestion des dechets solides — Decision live a
la collecte
Proposition du conseiller Titus
Appuyee par le conseiller Norton
RESOLU que le rapport du directeur general intitule
Service de gestion des dechets solides — Decision liee a la collecte soit reporte de deux
semaines.
A ('issue du vote, la proposition est adoptee. Le maire Court ainsi que les
conseillers Higgins et Sullivan votent contre la proposition.
22
96 -425
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
12.4 City Manager: Letter of Agreement to Amend Working Agreement with
COPE, Local 18
On motion of Councillor Titus
Seconded by Deputy Mayor Chase
RESOLVED that the report from the City Manager
entitled Letter of Agreement to Amend Working Agreement with CUPE, Local 18, be
tabled for two weeks' time.
Question being taken, the motion was carried with Mayor Court and
Councillors Higgins and Sullivan voting nay.
12.4 Directeur general : Lettre d'entente visant a modifier I'accord de fait conclu
avec la section locale 18 du Syndicat canadien de la fonction publique
Proposition du conseiller Titus
Appuyee par le maire suppleant Chase
RESOLU que le rapport du directeur general intitule
Lettre d'entente visant a modifier I'accord de fait conclu avec la section locale 18 du
Syndicat canadien de la fonction publique, soit reporte de deux semaines.
A ('issue du vote, la proposition est adoptee. Le maire Court ainsi que les
conseillers Higgins et Sullivan votent contre la proposition.
13. Committee Reports
13.1 Parking Commission: Proposed Revision to 2011 Capital Budget Program
Pay & Display Parking Machine Exchange Program and Purchase of New
Machines
On motion of Councillor Titus
Seconded by Deputy Mayor Chase
RESOLVED that Common Council authorize the
purchase of five (5) new pay and display parking machines at the cost of $73,000 plus
HST, and approve the exchange of 31 pay and display machines with new upper
cabinets with refurbished internal components and new lower pedestals at the cost of
$80,910 plus HST, for a total cost of $153,910 plus HST under the terms and conditions
as outlined in the proposal by Precise Parklink dated August 18, 2011.
Question being taken, the motion was carried with Councillors Higgins
and Sullivan voting nay.
13. Rapports deposes par les comites
13.1 Commission sur le stationnement : Projet de revision du budget
d'immobilisations de 2011 Programme Systemes de paiement a console
d'affichage Programme d'echange et d'achat de nouveaux systemes
Proposition du conseiller Titus
Appuyee par le maire suppleant Chase
RESOLU que le conseil communal autorise I'achat
de cinq (5) nouveaux systemes de paiement a console d'affichage au coot de 73 000 $,
TVH en sus, et approuve 1'echange de 31 systemes de paiement a console d'affichage
par de nouveaux boi"tiers superieurs remis a neuf avec des composantes internes et de
nouveaux socles inferieurs au coot de 80 910 $, TVH en sus, au coot total de 153 910 $,
TVH en sus, sous reserve des modalites et conditions decrites dans la proposition emise
par Precise Parklink, datee du 18 aoot 2011.
A Tissue du vote, la proposition est adoptee. La conseillere Higgins et le
conseiller Sullivan votent contre la proposition.
23
96 -426
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
(Councillor Higgins withdrew from the meeting)
13.2 Planning Advisory Committee: Proposed Subdivision — 1515 Loch Lomond
Road
On motion of Deputy Mayor Chase
Seconded by Councillor Court
RESOLVED that:
1. Common Council asset to one or more subdivision plans, in one or more phases,
in general accordance with the submitted Mosaic Heights Subdivision, Unit 1
Phase 1 tentative plan, as well as to any necessary municipal services and public
utility easements; and
2. Common Council authorize the preparation and execution of one or more
City /Developer Subdivision Agreements to ensure provision of the required work
and facilities, including detailed site and drainage plans for the approval of the
Chief City engineer or his designate, as well as any additional infrastructure costs
associated with this proposed subdivision development.
Question being taken, the motion was carried.
(Councillor Higgins reentered the meeting)
(La conseillere Higgins quitte la seance.)
13.2 Comite consultatif d'urbanisme : Projet de lotissement visant le
1515, chemin Loch Lomond
Proposition du maire suppleant Chase
Appuyee par le conseiller Court
RESOLU que:
1. le conseil communal approuve le ou les plans de lotissement en une ou plusieurs
phases conformement, de maniere generale, au plan de lotissement provisoire
de la premiere section de la phase 1, presente pour le lotissement de Mosaic
Heights, ainsi que toute servitude aux fins de services municipaux et d'utilite
publique;
2. le conseil communal autorise la redaction et la signature de contrats de
lotissement entre la Ville et le promoteur afin de permettre 1'execution des
travaux requis et la mise en place des installations necessaires, y compris
1'e1aboration de plans de situation et de drainage detailles soumis a I'approbation
de I'ingenieur municipal en chef ou de son remplagant ainsi que les couts
d'infrastructure supplementaires associes au projet d'amenagement de
lotissement.
A Tissue du vote, la proposition est adoptee.
(La conseillere Higgins se joint de nouveau a la seance.)
13.3 Planning Advisory Committee: Proposed Subdivision and Street Vesting —
555 McAllister Drive
On motion of Deputy Mayor Chase
Seconded by Councillor Court
RESOLVED that Common Council assent to the
submitted City of Saint John tentative subdivision plan that would vest a total area of
approximately 137 square metres (1,475 square feet) from PID number 55116966 as
part of the Mountain View Drive public street right -of -way.
Question being taken, the motion was carried.
24
96 -427
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201VLE 26 SEPTEMBRE 2011
13.3 Comite consultatif d'urbanisme : Projet de lotissement et de devolution —
555, promenade McAllister
Proposition du maire suppleant Chase
Appuyee par le conseiller Court
RESOLU que le conseil communal approuve le
plan de lotissement provisoire presente par The City of Saint John qui inclurait un terrain
d'une superficie totale d'environ 137 metres carres (1 475 pieds carres) provenant d'une
parcelle de terrain inscrite sous le NID 55116966, en tant que droit de passage sur une
rue publique (dans le cas present, it s'agit de la promenade Mountain View).
A Tissue du vote, la proposition est adoptee.
13.4 Committee of the Whole: Amortization of 2010 Pension past service
contributions
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that, as recommended by the
Commissioner of Finance, the City of Saint John seek permission from the
Commissioner of Municipal Affairs to defer $4,900,000 of the City of Saint John Pension
Plan past service contributions for 2010 and amortize this deferred expense over a
period not to exceed 10 years commencing in 2012.
Question being taken, the motion was carried with Councillor Higgins
voting nay.
13.4 Comite plenier : Amortissement des cotisations de retraite de 2010 pour
services passes
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que, comme le recommande le
commissaire aux finances, The City of Saint John obtienne la permission aupres du
commissaire aux affaires municipales de reporter la somme de 4 900 000 $ au chapitre
des cotisations de retraite de 2010 de The City of Saint John pour services passes et
amortisse cette charge reportee sur une periode ne depassant pas 10 ans en
commengant en 2012.
A ('issue du vote, la proposition est adoptee. La conseillere Higgins vote
contre la proposition.
14. Consideration of Issues Separated from Consent Agenda
14.1 Overhead Door Inspection and Maintenance Services RFP 2011
085701 P
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that as recommended by the City
Manager in the submitted report M & C — 247 Overhead Door Inspection and
Maintenance Services (RFP No. 2011- 085701P) the proposal for the establishment of a
contract with an initial term of three (3) years for the provision of overhead door
inspection and maintenance services as submitted by Atlantic Windoor Ltd. be accepted,
and further that the option for two (2) additional one (1) year extension periods, at the
sole discretion of the City and upon mutual agreement with the vendor, be included; and
further that the Mayor and Common Clerk be authorized to execute the necessary
contract documents.
voting nay.
Question being taken, the motion was carried with Councillor Higgins
25
96 -428
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
14. Etude des sujets ecartes des questions soumises a I'approbation du
conseil
14.1 Services d'inspection et de maintenance des portes se relevant au plafond
— Demande de propositions no 2011- 085701P
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que, comme le recommande le directeur
general dans le rapport soumis intitule M/C — 247: Services d'inspection et de
maintenance des portes se relevant au plafond (Demande de propositions n° 2011 -
085701P), la proposition visant a etablir un contrat d'approvisionnement, tel qu'il est
presente par la societe Atlantic Windoor Ltd., d'une duree initiale de trois (3) ans,
relativement aux services d'inspection et de maintenance des portes se relevant au
plafond, soit acceptee, et qu'une option de prolongation correspondant a deux (2)
periodes supplementaires de un (1) an, a la discretion exclusive de la Ville et aprbs
accord mutuel avec le fournisseur, soit incluse. II est en outre resolu que le maire et la
greffiere communale soient autorises a signer les documents contractuels necessaires.
A ('issue du vote, la proposition est adoptee. La conseillbre Higgins vote
contre la proposition.
14.2 Plumbing Maintenance Services RFP 2011 082201P
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that as recommended by the City
Manager in the submitted report M & C — 248 Plumbing Maintenance Services (RFP No.
2011- 082201P) the proposal for the establishment of a contract with an initial term of
three (3) years for the provision of plumbing maintenance services as submitted by
Plumbers R Us be accepted, and further that the option for two (2) additional one (1)
year extension periods, at the sole discretion of the City and upon mutual agreement
with the vendor, be included; and further that the Mayor and Common Clerk be
authorized to execute the necessary contract documents.
Question being taken, the motion was carried with Councillor Higgins voting nay.
14.2 Services d'entretien de plomberie — Demande de propositions n02011-
082201 P
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que, comme le recommande le directeur
general dans le rapport soumis intitule M/C — 248: Services d'entretien de plomberie
(Demande de propositions n° 2011- 082201P), la proposition visant a etablir un contrat
d'approvisionnement, tel qu'il est presente par la societe Plumbers R Us., d'une duree
initiale de trois (3 )ans, relativement aux services d'entretien de plomberie, soit
acceptee, et qu'une option de prolongation correspondant a deux (2) periodes
supplementaires de un (1) an, a la discretion exclusive de la Ville et apres accord mutuel
avec le fournisseur, soit incluse. II est en outre resolu que le maire et la greffiere
communale soient autorises a signer les documents contractuels necessaires.
A ('issue du vote, la proposition est adopt6e. La conseillbre Higgins vote contre la
proposition.
14.3 City of Saint John Citizen Survey (Proposal 2009- 092203P)
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that as recommended by the City
Manager in the submitted report M & C 2011 -243 City of Saint John Citizen Survey work
related to carrying out the City's 2011 annual citizen survey as outlined in the proposal
call 2009- 092203P City of Saint John Citizen Survey be awarded to Ipsos Reid in the
amount of $39,550 (HST included) to support the City's on -going effort to measure
performance and engage the public to enhance customer service to our citizens.
voting nay.
Question being taken, the motion was carried with Councillor Higgins
26
96 -429
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 2011/LE 26 SEPTEMBRE 2011
14.3 Sondage des citoyens de Saint John — Proposition n° 2009- 092203P
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que, comme le recommande le directeur
general dans le rapport soumis intitule M/C 2011 -243 Sondage des citoyens de Saint
John, les travaux lies a 1'execution du sondage annuel des citoyens de 2011 mene par la
Ville indiques dans I'appel de propositions 2009- 092203P Sondage des citoyens de
Saint John soient accordes a Ipsos Reid au montant de 39 550 $, TVH en sus, afin de
soutenir 1'effort continu de la Ville a mesurer le rendement eta mobiliser le public pour
ameliorer le service a la clientele rendu a ses citoyens.
A Tissue du vote, la proposition est adoptee. La conseillere Higgins vote
contre la proposition.
14.4 Saint John Information Management Project (SJIM)
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that as recommended by the Common
Clerk in the submitted report entitled Saint John Information Management Project (SJIM)
Common Council approve consulting services with LNW Consulting in the amount of
$24,750 plus HST and expenses and part time professional / technical services provided
by Stephanie Woods in the amount of $7,600 plus HST and expenses to be taken from
the total budgeted amount for the project of $210,000.
Question being taken, the motion was carried with Councillor Higgins voting nay.
14.4 Projet relatif a la gestion de ('information de Saint John
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que, comme le recommande la greffiere
communale dans le rapport soumis intitule Projet relatif a la gestion de 1'information de
Saint John, le conseil communal approuve les services de consultation de la societe
LNW Consulting au montant de 24 750 $, TVH et charges en sus, ainsi que les services
professionnels et techniques a temps partiel de Stephanie Woods au montant de
7 600 $, TVH et charges en sus, sommes qui seront prises a partir du montant total
budgete de 210 000 $ visant le projet.
A ('issue du vote, la proposition est adoptee. La conseillere Higgins vote contre la
proposition.
14.5 Fire Station 8 Basement Exit Stairs
On motion of Councillor Titus
Seconded by Deputy Mayor Chase
RESOLVED that item 14.5 Fire Station 8 Basement
Exit Stairs, be tabled.
Question being taken, the motion was defeated with the Mayor and
Councillors Higgins, McGuire, Norton, and Sullivan voting nay.
On motion of Councillor Sullivan
Seconded by Councillor Norton
RESOLVED That as recommended by the City
Manager in the submitted report M & C 2011 -249 Fire Station #8 — Basement Exit Stairs
the tender for the installation of a secondary exit c/w new internal and external stairs,
required to make Fire Station #8 compliant with today's minimum safety requirements,
be awarded to the low bidder, John Flood & Sons, in the amount of $36,412.00 plus tax
and further that a ten percent contingency allowance be set aside in the budget to
address any unforeseen issues as may arise.
Question being taken, the motion was carried with Deputy Mayor Chase
and Councillors Mott and Titus voting nay.
14.5 Escaliers de sortie du sous -sol de la caserne de pompier 8
27
96 -430
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 26, 2011, 201 11L 26 SEPTEMBRE 2011
Proposition du conseiller Titus
Appuyee par le maire suppleant Chase
RESOLU que le point 14.5 Escaliers de sortie du
sous -sol de la caserne de pompier 8, soit reporte.
A ('issue du vote, la proposition est rejetee. Le maire ainsi que les
conseillers Higgins, McGuire, Norton et Sullivan votent contre la proposition.
Proposition du conseiller Sullivan
Appuyee par le conseiller Norton
RESOLU que, comme le recommande le directeur
general dans le rapport soumis intitule M/C 2011 -249 Escaliers de sortie du sous -so/ de
/a caserne de pompier 8, la soumission pour ('installation d'une sortie munie de
nouveaux escaliers interne et externe, requise pour rendre la caserne de pompier 8
conforme aux exigences de securite minimale en cours aujourd'hui, soit accordee au
soumissionnaire le moins - disant, a savoir la societe John Flood & Sons, au montant de
36 412 $, taxes en sus. II est en outre resolu qu'un fonds pour eventualites de dix pour
cent soit mis de cote dans le budget afin de traiter toute question imprevue qui peut
survenir.
A ('issue du vote, la proposition est adoptee. Le maire suppleant
Chase ainsi que les conseillers Mott et Titus votent contre la proposition.
15. General Correspondence
15. Correspondance generale
16. Adjournment
The Mayor declared the meeting adjourned at 8:30 p.m.
16. Levee de la seance
Le maire declare que la seance est levee a 20 h 30.
Mayor / maire
Common Clerk / greffiere communale
96 -431
COMMON COUNCIL / CONSEIL COMMUNAL
SEPTEMBER 28, 201 VLE 28 SEPTEMBRE 2011
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — SEPTEMBER 28, 2011 - 12:00 P.M.
Present:
Ivan Court, Mayor
Councillors Court, Higgins, McGuire, Norton, and Sullivan
- and -
C. Graham, Comptroller; E. Gormley, Common Clerk and K.
Tibbits, Administrative Assistant
SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN
TENUE A L'HOTEL DE VILLE, LE 28 SEPTEMBRE 2011 A 12 H
Sont presents :
Ivan Court, maire
les conseillers Court, McGuire, Norton, Sullivan et la conseillere
Higgins
-et -
C. Graham, controleuse; E. Gormley, greffiere communale et
K. Tibbits, adjointe administrative.
1. Call To Order — Prayer
Mayor Court called the meeting to order.
1. Ouverture de la seance, suivie de la priere
La seance est ouverte par le maire Court.
1.1 2011 Debenture Issue
On motion of Councillor McGuire
Seconded by Councillor Court
RESOLVED that: whereas occasion having arisen
in the public interest for the following public civic works and needed civic improvements,
that is to say:
GENERALFUND
Transportation Services
$
500,000
Economic Development
$
1,000,000
Parks and Recreation
$
3,000,000
WATER & SEWERAGE UTILITY
Water System $ 2,500,000
Sewer System $ 4,500,000
TOTAL
29
$ 4,500,000
$ 7,000,000
$11,500,000
96 -432
COMMON COUNCIL /CONSEIL COMMUNAL
MAY 24, 2011/LE 24 MAI 2011
1) Therefore resolved that debentures be issued under provisions of the Acts of
Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto to the
amount of $11,500,000.
2) Commissioner of Finance be authorized to issue and to sell to the New
Brunswick Municipal Finance Corporation (the "Corporation ") a City of Saint John
bond or debenture in the principal amount of $11,500,000 at such terms and
conditions as are recommended by the Corporation.
3) And further that the City of Saint John agrees to issue post -dated cheques to the
Corporation, or other such arrangements as the Corporation may from time to
time accept, in payment of principal and interest charges on the above bond or
debenture as and when they are required by the Corporation.
4) And further that the Commissioner of Finance be hereby authorized to receive an
offer in connection with the foregoing debentures at a price not less than $98 per
$100 of debenture, at interest rates not to exceed an average of 5.75% and at a
term not to exceed 15 years for the issue related to the General Fund and not to
exceed 20 years for the Water & Sewerage Utility.
5) And further that the Commissioner of Finance report to Common Council the
exact values for price per $100 of debenture, interest rate and term in years,
together with the date of the issue.
Question being taken, the motion was carried.
1.2 Emission d'obligations en 2011
Proposition du conseiller McGuire
Appuy6e par le conseiller Court
RESOLU que : Consid6rant la n6cessit6,
dans l'int6r6t public, de proc6der a 1'ex6cution de travaux publics et d'apporter certaines
ameliorations municipales, relativement aux 616ments 6num6r6s ci- dessous :
FONDS D'ADMINISTRATION
Services de transport
D6veloppement 6conomique
Pares et loisirs
RESEAU D'AQUEDUC ET D'EGOUTS
R6seau d'aqueduc
R6seau d'6gouts
TOTAL
•11 111 '�
1 000 000 $
3 000 000 $
2 500 000 $
4 500 000 $
4 500 000 $
7 000 000 $
11 500 000 $
6) En cons6quence, it est r6solu que soient 6mises des debentures en vertu des
dispositions des lois de la Chambre d'assembl6e, 52 Victoria, chapitre 27,
article 29, et des modifications aff6rentes, pour la somme de 11 500 000 $;
7) que le commissaire aux finances soit autorisd a 6mettre et a vendre a la
Corporation de financement des municipalit6s du Nouveau - Brunswick (la
« Corporation ») une obligation ou une debenture de The City of Saint John au
30
96 -433
COMMON COUNCIL /CONSEIL COMMUNAL
SEPTEMBER 28, 2011/LE 28 SEPTEMBRE 2011
montant principal de 11 500 000 $ aux modalites et conditions recommandees
par la Corporation;
8) que The City of Saint John accorde son assentiment a 1'emission de cheques
post -dates au nom de la Corporation, ou a toute autre disposition que la
Corporation peut accepter a tout moment, pour le paiement du principal et des
interets relatifs a ('obligation ou a la debenture susmentionnees au moment
requis et dans la forme exigee par la Corporation;
9) de plus, que le commissaire aux finances soit autorise, par les presentes, a
accepter une offre, relativement aux debentures susmentionnees, a un tarif egal
a au moins 98 $ pour 100 $ d'obligations, a un taux d'interet maximal de 5,75 %
en moyenne et pour une duree maximale de 15 ans pour 1'emission relative au
fonds d'administration et une duree maximale de 20 ans pour le reseau
d'aqueduc et d'egouts;
10) que le commissaire aux finances presente un compte rendu au conseil
communal, indiquant la valeur exacte du tarif pour 100 $ en obligations, le taux
d'interet, et le terme en annees, ainsi que la date d'emission.
A ('issue du vote, la proposition est adoptee.
Adjournment
The Mayor declared the meeting adjourned.
Levee de la seance
Le maire declare que la seance est levee.
Mayor / maire
Common Clerk / greffiere communale
31
96 -433
COMMON COUNCIL / CONSEIL COMMUNAL
OCTOBER 3, 2011, 2011/LE 3 OCTOBRE 2011
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — OCTOBER 3, 2011 - 4:30 P.M.
Present:
Ivan Court, Mayor
Deputy Mayor Chase and Councillors Court, Farren, Higgins,
McGuire, Mott, Norton, Sullivan, and Titus
- and -
P. Woods, City Manager; J. Nugent, City Solicitor; C. Graham,
Comptroller; P. Groody, Commissioner of Municipal Operations;
K. Clifford, Acting Fire Chief; E. Gormley, Common Clerk and J.
Taylor, Assistant Common Clerk.
SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN
TENUE A L'HOTEL DE VILLE, LE 3 OCTOBRE 2011 A 16 H 30
Sont presents :
Ivan Court, maire
le maire suppleant Chase et les conseillers Court, Farren,
McGuire, Mott, Norton, Sullivan, Titus et la conseillere Higgins
-et -
P. Woods, directeur general; J. Nugent, avocat municipal;
C. Graham, controleuse; P. Groody, commissaire aux Operations
municipales; K. Clifford, chef du service d'incendie par interim;
E. Gormley, greffiere communale, et J. Taylor, greffier communal
adjoint.
Call To Order — Prayer
Mayor Court called the meeting to order and Councillor Titus offered the opening prayer.
Ouverture de la seance, suivie de la priere
La seance est ouverte par le maire Court et le conseiller Titus recite la priere
d'ouverture.
2. Approval of Minutes
2. Approbation du proces- verbal
3. Approval of Agenda
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the agenda of this meeting be
approved.
Question being taken, the motion was carried.
3. Adoption de I'ordre du jour
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que I'ordre du jour de la presente seance
soit adopte.
A I'issue du vote, la proposition est adoptee.
4. Disclosures of Conflict of Interest
4. Divulgations de conflits d'interets
32
96 -434
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 3, 2011, 2011/LE 3 OCTOBRE, 2011
5. Consent Agenda
5.1 That Common Council approves the transfer of PID 55166375 to Brenda and
Peter Lanigan for $1 on or before November 25, 2011.
5.2 That the City give written notice to the New Brunswick Power Nuclear
Corporation and the New Brunswick Power Holding Corporation in the submitted form of
the City's desire to negotiate a new or replacement agreement to the agreement
executed on November 2nd, 1999 between the City and the New Brunswick Power
Corporation respecting the City's provision of fire protection services on the latter's
behalf at the Point Lepreau Nuclear Generating Station in accordance with Article 5
thereof (the "1999 Agreement "), and further
Common Council direct the Acting Fire Chief or his designate, in collaboration with the
City Solicitor or his designate, to negotiate and draft a new or replacement agreement to
the 1999 Agreement with the appropriate corporate entity for the subsequent
consideration of Common Council and such appropriate corporate entity.
5.3 That the recommendation of Common Council of August 15, 2011, to enter into a
contract with the Victorian Order of Nurses (VON) for Influenza Vaccines, be amended
and the pricing schedule be replaced with the pricing contained in the submitted
Schedule B.
On motion of Councillor Titus
Seconded by Councillor Higgins
RESOLVED that the recommendation set out for
each consent agenda item respectively be adopted.
Question being taken, the motion was carried.
5. Questions soumises a I'approbation du conseil
5.1 Que le conseil communal approuve le transfert du terrain portant le
NID 55166375 a Brenda et a Peter Lanigan pour la somme de 1 $ au plus tard le
25 novembre 2011.
5.2 Que la Ville remette, dans la forme et selon les modalites enoncees, un avis ecrit
a la Societe d'Energie du Nouveau - Brunswick et la Corporation de portefeuille Energie
Nouveau - Brunswick par lequel elle manifeste son desir de negocier la conclusion d'une
nouvelle entente ou d'une entente venant remplacer celle conclue le 2 novembre 1999
entre la Ville et la Corporation de portefeuille Energie Nouveau - Brunswick voulant que la
Ville, au nom de cette derniere, fournisse des services de protection contre les incendies
a la centrale nucleaire de Point Lepreau conformement a I'article 5 de ladite entente
(« entente de 1999 » );
que le conseil communal charge le chef du service d'incendie ou son remplagant, ainsi
que l'avocat municipal ou son remplagant, de n6gocier et de rediger une nouvelle
entente ou une entente destinee a remplacer 1'entente de 1999 avec I'entite juridique
appropriee, et ce, aux fins d'examen par le conseil communal et par 1'entite juridique
appropriee.
5.3 Que la recommandation du conseil communal en date du 15 aout 2011 voulant
qu'un contrat soit conclu avec les Infirmieres de I'Ordre de Victoria du Canada pour
('administration du vaccin antigrippal soit modifiee et que les prix etablis dans le bareme
soient remplaces par ceux contenus dans I'annexe B soumise.
Proposition du conseiller Titus
Appuyee par la conseillere Higgins
RESOLLI que la recommandation formulee pour
chacune des questions soumises a I'approbation du conseil soit adoptee.
A ('issue du vote, la proposition est adoptee.
6. Members Comments
Council members commented on various community events.
33
96 -435
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 3, 2011, 2011/LE 3 OCTOBRE 2011
6. Commentaires presentes par les membres
Les membres du conseil s'expriment sur diverses activites communautaires.
7. Proclamation
7. Proclamation
8. Delegations /Presentations
8. Delegations et presentations
9. Public Hearings
9. Audiences publiques
10. Consideration of By -laws
10. Etude des arretes municipaux
11. Submissions by Council Members
11.1 Fundy Region Solid Waste Commission Presentation Re Yard Waste
(Councillor Titus)
Referring to a submitted report, Brenda MacCallum, representing Fundy Region Solid
Waste Commission, updated Council regarding the changes to the waste collection
services with respect to yard waste. She advised that residents will no longer be
allowed to use black or coloured bags for yard waste.
On motion of Councillor Farren
Seconded by Councillor Sullivan
RESOLVED that the presentation from the Fundy
Region Solid Waste Commission Regarding Yard Waste be received for information.
Question being taken, the motion was carried.
11. Interventions des membres du conseil
11.1 Presentation de la Commission de gestion des dechets solides de Fundy
portant sur les residus de jardin (conseiller Titus)
Faisant reference a un rapport depose anterieurement, Brenda MacCallum, representant
la Commission de gestion des dechets solides de Fundy, informe le conseil des
changements apportes aux services de collecte des dechets de jardin. Elle signale que
les residents ne seront plus autorises a se servir de sacs noirs ou de couleur pour les
dechets de jardin.
Proposition du conseiller Farren
Appuyee par le conseiller Sullivan
RESOLU que la presentation de la Commission de
gestion des dechets solides de Fundy portant sur les dechets de jardin soit acceptee a
titre informatif.
A Tissue du vote, la proposition est adoptee.
12. Business Matters- Municipal Officers
12.1 City Manager: Available Development Lots in the City of Saint John
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the report from the City Manager
entitled Available Development lots in the City of Saint John be received for information.
Question being taken, the motion was carried.
34
96 -436
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 3, 2011, 2011/LE 3 OCTOBRE, 2011
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the report from the City Manager
dated October 2, 2011 entitled Police Staffing, be added to Council's agenda as item
12.2.
Question being taken, the motion was carried.
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Directeur general : Terrains disponibles aux fins d'amenagement dans The
City of Saint John
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLLI que le rapport du directeur general intitule
Terrains disponibles aux fins d'amenagement dans The City of Saint John soit accepte a
titre informatif.
A Tissue du vote, la proposition est adoptee.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLLI que le rapport du directeur general date
du 2 octobre 2011 et intitule Dotation de personnel au sein des forces de police soit
inclus a I'ordre du jour du conseil sous le numero 12.2.
A Tissue du vote, la proposition est adoptee.
12.2 City Manager: Police Staffing
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that Common Council request that the
Saint John Board of Police Commissioners refrain from any hiring until such time as the
2012 budget process is finalized.
Question being taken, the motion was carried.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that Common Council impose a hiring
freeze on Municipal employees until the city's 2012 operating budget is finalized, with
the exception of positions that the City Manager brings to Council for approval.
The City Manager stated that there are contractual obligations for certain positions that
must be considered.
The question was not taken on the motion as a referral motion was placed on the floor
which took precedence over the main motion.
On motion of Councillor Sullivan
Seconded by Councillor McGuire
RESOLVED that the issue of a hiring freeze for
municipal employees until after the 2012 budget is finalized, be referred to the
City Manager for a report and recommendation by October 11th, 2011.
Question being taken, the motion was carried.
12.2 Directeur general : Dotation de personnel au sein des forces de police
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLLI que le conseil communal demande au
Bureau des commissaires de la police de Saint John de geler les embauches jusqu'a ce
que le processus budgetaire 2012 soit finalise.
A Tissue du vote, la proposition est adoptee.
35
96 -437
COMMON COUNCIL /CONSEIL COMMUNAL
OCTOBER 3, 2011, 2011/LE 3 OCTOBRE 2011
Proposition du conseiller Titus
Appuy6e par le conseiller McGuire
RESOLU que le conseil communal impose un gel
sur les embauches d'employ6s municipaux jusqu'a ce que le processus budg6taire de
2012 soit finalis6, a 1'exception des postes pour lesquels le directeur g6n6ral demande
I'approbation du conseil.
Le directeur general d6clare que certains postes sont soumis a des obligations
contractuelles qui doivent titre prises en consid6ration.
On ne proc6de pas au vote 6tant donn6 qu'une proposition de renvoi a 6t6 dbpos6e et
qu'elle a pr6s6ance sur la motion principale.
Proposition du conseiller Sullivan
Appuy6e par le conseiller McGuire
RESOLU que la question du gel sur 1'embauche
des employ6s municipaux jusqu'a ce que le processus budg6taire de 2012 soit
finalise, soit transmise au directeur g6n6ral aux fins de rapport et de
recommandations d'ici le 11 octobre 2011.
A ('issue du vote, la proposition est adopt6e.
13. Committee Reports
13. Rapports deposes par les comites
14. Consideration of Issues Separated from Consent Agenda
14. Etude des sujets ecartes des questions soumises a I'approbation du
conseil
15. General Correspondence
15. Correspondance generale
16. Adjournment
The Mayor declared the meeting adjourned at 5:30 p.m.
16. Levee de la seance
Le maire d6clare que la seance est lev6e a 17 h 30.
Mayor /maire
Common Clerk /greffibre communale
36
FCMFEDERATION FEDERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MUNICIPALIT9-S
Selection of a Host Municipality
for FCM Board Meetings
(updated September, 2011)
Background:
FCM holds three (3) meetings of the Board of Directors each year, in September, November
and March. The November meeting is located in Ottawa and is combined with our Advocacy
Days on Parliament Hill. Meetings in September and March are hosted by municipalities across
Canada.
The fabric of our country, and the priorities of our citizens are reflected in the policy discussions
and knowledge sharing that takes place at our board meetings. Hosting such a meeting will help
to integrate your local realities into the practical discussions on issues of concern to
municipalities across Canada. Hosting a Board meeting also provides the opportunity to
showcase your community to municipal leaders from across Canada.
This document is designed to guide potential hosts through the application process. If you have
any questions while working with this document please contact Christina Pantuso, Event
Assistant — Corporate Events and Partnership, FCM (613) 907 -6366 or cpantuso(c�fcm.ca.
Guiding Principle:
The selection process will be similar to a Request for Proposals (RFP) Process: fair and
transparent.
Descriptions of the process, the criteria for selection and additional instructions for submission
of requests to host will be available to all members. As these may change slightly from year to
year, all members will be notified of any changes.
Only municipalities that are not capable of meeting the requirements of hosting the FCM Annual
Conference and Trade Show may make submissions to host a Board meeting.
It is FCM's intention to provide "Canadian experiences" to Board members that will help in the
development of initiatives that serve all Canadian municipalities.
The locations for Board Meetings will normally rotate across FCM's five regions of Canada:
British Columbia, Prairies and Territories, Ontario, Quebec, and Atlantic. Where applicable and
possible, Provincial rotation will also apply, as will "Destination" criteria.
Page 1
37
FCMFEDERATION F1=1>ERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MUNICIPALIT9-S
Process for the Selection
of a Host Municipality
for FCM Board Meetings
This process has been developed and approved by the FCM National Board of Directors.
Only municipalities that are not capable of meeting the requirements of hosting the FCM
Annual Conference and Trade Show may make submissions to host a Board meeting.
1. Three years prior to the date of the event, all member municipalities will be notified of FCM's
intention to invite submissions by way of an email (FCM News) sent to all municipal
members of the FCM. This will include an indication of the deadline for submissions, which
will be four weeks;
2. Municipalities wishing to host the event will prepare a Submission and forward it by
Registered Mail along with an electronic copy (in MS Word or a compatible format) to
Christina Pantuso, Corporate Events and Partnership (cpantuso @fcm.ca);
3. FCM Staff will evaluate the submissions firstly according to the Mandatory Criteria. All
submitting municipalities that meet the Mandatory Criteria will then be evaluated according
to the Location Policy, and discussed with the Conference Planning Committee;
4. If there is a tie between two or more submissions, then the Conference Planning Committee
will refer them to the Board for a final decision. (All pertinent documentation will be provided
to the Board including aspects of each submission that highlights the "Canadian
experience ": variety, interest, and provision of insights);
5. The Board of Directors of FCM will make the final decision as to which municipality will host
the event; and
6. FCM staff will then work with the designated "Host City Coordinator" as defined in the "FCM
National Board of Directors Board Meetings Host Handbook" to plan the event.
Page 2
FCMFEDERATION F1=1>ERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MUNICIPALIT9-S
Criteria for Selection of a Host Municipality
for FCM Board Meetings
Background:
The FCM holds three Board of Directors meetings, a Sustainable Communities Conference
and an Annual General Meeting annually. The AGM is held during the Annual Conference
each June, the SCC is held in February and one Board Meeting is held in Ottawa each
November. The March and September meetings are held in various municipalities across
Canada with the added intention to provide a glimpse into various "Canadian experiences" to
Board members. It will also help in the development of initiatives designed to serve all
Canadian municipalities and this is reflected in the criteria for selection.
As there is both prestige and an economic benefit to the communities that host these events,
FCM has developed this set of criteria for the selection of a host municipality.
Instructions: Your written response to this RFP must demonstrate your municipality's ability to
meet or exceed the Submission Requirements /criteria listed below.
Your submission must be structured to address each of the following categories in the order that
they are outlined below. Promotional brochures, CDRom's, videos, etc... may be included with
your RFP submission.
Submission requirements /criteria:
1. Membership Status:
Must be a member, in good standing, of the FCM.
2. Facilities
Hotel Accommodations:
a. 150 Guest Rooms at hotel(s) rated three stars or better by the CAA, within 0.5 km of
the meeting site;
As the selection of a Host Municipalities is made 3 years in advance of the actual meetings, it is
not reasonable to request, for example, the name of a specific hotel. Rather, municipalities are
requested to demonstrate that they either meet the criteria or that there are Hotel and
Transportation facilities currently under construction that would meet the criteria.
Facilities:
a. One Meeting Room able to accommodate a hollow square table for 74 people
(@ 1 m /person), 40 observer chairs around the perimeter, and an AV Tech Table and
Interpretation Booth;
b. Five Meeting Rooms, each able to accommodate hollow square tables for committee
meetings for up to 40 participants, and 20 observers (one of the 5 rooms must be
large enough to accommodate the addition of an AV Tech Table and Interpretation
Booth);
Page 3
39
FCMFEDERATION F1=1>ERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MIUNICIPALIT9-S
c. Three rooms suitable for use as offices by FCM Staff.
d. All meeting rooms must be available at the same site;
e. All meeting rooms described in b) and c) must be available at the same time on Day 1-
2-3. Only the meeting rooms for a) and c) are required (at the same time) on Day 1
and 4; ;
f. All breakout rooms and function rooms must have a dedicated wired internet access of
10 Megabits per second symmetric shared between them;
g. The internet connection must be unfiltered and not require authentication;
h. The latency of the connection to I 67.210.171.10 is not to exceed 120 milliseconds;
i. The conference facility should provide wireless internet access to our members for the
duration of the rental period. This internet access shall be separate from the wired
access provided to FCM for its conference support;
j. The facility must be able to assign FCM I.T. equipment static IP addresses;
k. The entire facility accessed by conference delegates shall have voice and data
coverage from at least one national cellular carrier. Please provide a list of carriers
and what type of cell phone coverage is accessible;
I. Bids /Submissions that stipulate use of a facility that is either planned for, or under
construction, must satisfy the scrutiny and meet any stipulations imposed by the
Standing Committee on Conference Planning and /or the National Board of Directors.
Provide the name of one or more sites that each meet these requirements. Provide the floor
plans of each of the requirement listed above.
3. Computer Equipment:
The Host Municipality must provide complimentary computer equipment:
• 8 - PCs (or Laptops) with min. 2GB RAM, 300 gig hard drive, USB 2.0 (or later),
1 GB Ethernet port, and 17" LCD monitors; All to be cleaned from all files and
protected by Anti -virus software;
4 - Laser Printers, at least one of which has colour printing, copying and scanning
capability; and
• Software (on all PCs):
• Windows XP Pro or later
• MS Office 2003 or later.
Provide an indication as to how this requirement will be met.
4. Copy Services
Outside quick copy services must be readily available for the duration of the meeting, either
through municipal facilities or a commercial service. On the Friday evening of the
meetings, it is essential to have a quick copy service on call and available any time after
6:00 p.m. for a major photocopying job to be ready early Saturday morning.
Provide the names of two or more local quick copy services or an alternative method of meeting
this requirement.
Page 4
.E
FCMFEDERATION F1=1>ERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MUNICIPALIT9-S
5. Media Relations
In cooperation with FCM's Media Relations Officer, the Host Municipality will contact local
media and encourage coverage of meetings and possible press conferences. For more
information on the current FCM policy on media access please contact us.
6. Hospitality:
a. The Host Municipality must host an opportunity for the Directors to network and
socialize with their colleagues from across Canada (ie: hospitality suite) at the
conclusion of each of 2 days of the meetings. Ideally, these events will be located at
or very near the hotel where the Directors are staying;
b. The Host municipality is asked to ensure that social events do not conflict with
scheduled meetings, including evening meetings;
c. The Host municipality will host Directors and other meeting participants. The
approximate number of delegates is 150, not including representatives or guests of
the Host municipality; and
7. Expenses for hospitality and other services
Provide an indication of your acceptance. The Host Municipality must accept the
responsibilities for all expenses associated with the hospitality events (Welcome
Reception, Thursday Dinner, Friday informal networking reception), and other services
that it accepts to provide.
There are no applicable submission requirements other than a commitment to the items
listed in paragraphs 6 and 7 above.
8. Travel Arrangements:
Provide the name and location of the airport, the largest aircraft it can accommodate and
the names of the carrier(s) serving it. Provide details on how the members of the Board
will be transferred from the airport to the hotel.
a. The Hotel(s) and Conference Facility must be two hours or less by ground
transportation from the nearest airport with scheduled commercial flights of an
aircraft with at least 30 seats;
b. This airport must be capable of handling the arrival of our 75 — 100 people in one
day.
9. Local Transportation
The Host Municipality must provide complimentary shuttle transportation for delegates:
a. Between designated (by FCM) Conference Hotels and the conference /meeting
locations (if applicable);
b. To the Host Municipality Social Events (if distance requires it);
c. for those having special needs;
d. A shuttle transportation schedules must be available to all delegates. Such
information and /or schedules should be available in the form of signs. Shuttle pick-
up /drop -off locations should be clearly identified through temporary exterior
signage.
Page 5
41
FCMFEDERATION F1=1>ERATION
OFCANADIAN CANADIENNE DES
MUNICIPALITIE5 MUNICIPALIT9-S
10. Destination Criteria
Local events, attractions and activities
Provide, in a bullet list form, a demonstration as to how your Municipality meets each of
these Criteria. Brochures, etc. are not necessary.
Resolution of Council
Provide a certified copy of the resolution of Council or other appropriate body offering to host
the event. This must be submitted in writing by Registered Mail.
Contact Information
Provide the name, title, and full co- ordinates of the person who can respond to any inquiries
about your submission. Submissions must be in writing and sent by registered mail with an
electronic copy included (the latter may be sent by email to ( cpantuso(aD-fcm.ca ). Written
submissions should be sent to:
Corporate Events and Partnership — Operations
Federation of Canadian Municipalities
24 Clarence Street
Ottawa, ON KIN 5P3
c/o Christina Pantuso
Submissions must be signed by the appropriate Municipal Authority; it is the Municipality's
responsibility to ensure that appropriate Council or other endorsement is obtained before
submission. Please include a certified copy of this endorsement in your written submission.
You may provide any additional material that you wish to support your Submission. Please
include this with your written submission in two copies.
Page 6
42
18 October 2011
Dear Mayor Court and members of Common Council:
My name is David Bentley and I am writing to request an opportunity to present to you a
plan I have for an accessible taxi service for the city of Saint John.
I have visited the clerk's office and I was instructed to submit this letter as a formal
request for an opportunity to present.
I have a well- developed business plan that was created with the assistance of Enterprise
Saint John. Saint John Transit General Manager, Frank McCarey, has indicated that if I
can get my business up and running, he would be willing to consider a subsidy and
partnership to provide services that would supplement what is currently provided by the
both regular Saint John Transit service and Handi -Bus service.
I have lived in Saint John since 1988 and am looking for a way to support myself while
providing a necessary service to the community. I look forward to the opportunity of
sharing my vision with you.
Sincerely,
P'& � -0� bk"�d—�
David Bentley
mobiletaxi@hotmail.com
43
REPORT TO COMMON COUNCIL
M &C- 2011 -271
City of Saini John
October 19, 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Proposed Public Hearing Date
125 Gault Road, 141 Chesley Drive, and 876 -880 Manawagonish
Road, and 1515 Loch Lomond Road
BACKGROUND:
As provided in Common Council's resolution of August 3, 2004, this report indicates
the rezoning and Section 39 amendment applications received and recommends an
appropriate public hearing date.
Details of the applications are available in the Common Clerk's office and will form
part of the documentation presented at the public hearings.
The following applications have been received.
Name of
Location
Existing
Proposed
Reason
Applicant
Zone
Zone
Hughes Surveys
125 Gault Road
"RSS" &
"R -2" &
To permit a one
& Consultants
"RF"
`13-2"
and two - family
Inc. (for Lois
subdivision, as
Ellis)
well as one lot
for general com-
mercial uses
City of Saint
141 Chesley Drive
"ID"
Section 39
To permit a
John
Amendment
sewage pumping
station
Dwight
876 -880 Mana-
"R -2"
"R -4"
To recognize an
Cummings
wagonish Road
existing four -
family dwelling
..
M & C — 2011 — 271 - 2 - October 19, 2011
Name of Location Existing
Proposed Reason
Applicant Zone
Zone
Genivar (for 1515 Loch Lomond "RS -2"
"R -2" To permit a 97-
654101 N.B. Road
lot residential
Ltd.)
subdivision
An application to rezone the property at 1515 Loch Lomond Road was previously
considered by Common Council at a Public Hearing on July 4, 2011 with First and
Second Reading given to the proposed Zoning By -law Amendment. However, Third
Reading of the proposed amendment was denied by Common Council at their
meeting of July 18, 2011. A revised application and concept has been submitted
involving larger lots than those originally proposed and a revised street layout that
better recognizes the role of Norman Drive as a local street. Planning Staff are of the
view that the new application does introduce a significant change from the previous
proposal in accordance with Section 910 (3) (d) of the Zoning By -law, and that it
would be appropriate for Common Council to consider the application.
RECOMMENDATION:
1. That Common Council is of the opinion that there is valid new evidence or
change in conditions to warrant consideration of an application from Genivar
(for 654101 N.B. Limited) to rezone property located at 1515 Loch Lomond
Road from "RS -2" One and Two Family Suburban Residential to "R -2" One
and Two Family Residential pursuant to Section 910(3) (d) of the Zoning By-
law.
2. That Common Council schedule the public hearings for the rezoning and
Section 39 amendment applications of Hughes Surveys & Consultants Inc.
(125 Gault Road), City of Saint John (141 Chesley Drive), Dwight Cummings
(876 -880 Manawagonish Road) and Genivar (for 654101 N.B. Limited)
(1515 Loch Lomond Road) for Monday, November 21, 2011 at 7:00 p.m. in
the Council Chamber, and refer the applications to the Planning Advisory
Committee for report and recommendation.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner
Planning and Development
J. Patrick Woods, CGA
City Manager
45
REPORT TO COMMON COUNCIL
M &C2011 -239
October 17, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
71r � I
The City of Saint john
SUBJECT: 2005 -2009 Gas Tax Funding (GTF) Agreement — Program Adjustments
BACKGROUND
At the April 17, 2007 meeting of Common Council, Council adopted the proposed program for
the 2005 -2009 Capital Investment Plan — Gas Tax Funding Agreement in the total amount of
$14,194,908. The program was also accepted by the Province of New Brunswick. Adjustments
to the program were approved by Council in April 2008 (M &C 2008 -120), September 2008
(M &C 2008 -273) August 2009 (M &C 2009 -256), and May 2010 (M &C 2010 -177).
Work completed to date under the original GTF Program includes the construction of Retail
Drive, the first phases of the watermain cleaning and lining, Ashburn Lake Road, Pipeline Road
East project at Latimer Lake and Phase IV & V of the watermain cleaning and lining project.
There have been some funding revisions within the completed projects, however, the total
"Federal Share" for all work to be completed under the program remains the same and within the
original approved program amount of $14,194,908.
ANALYSIS
The Province has requested that an updated 2005 -2009 Capital Investment Plan be submitted.
The proposed program adjustments are as shown on the attached Gas Tax Fund program. The
Province requires that the expenditures for each project be reported separately for each year that
the project is active. The revisions at this time consist of the following:
Watermain Cleaning and Lining (Phase IV and Phase V) - a reduction in the "Other
Share" (Federal) funding allocation for the project in the amount of $12,457.25 to reflect
the amount actually paid to the contractor based on final quantities.
Lorneville Road — an increase to the "Other Share" component of $260,000 plus an
amount of $353,634.98 added under "City Share" to reflect recent construction cost
estimates. Design of this project is currently underway with construction proposed for
2012.
M &C2011 -239
October 17, 2011
Page 2
Storm Water Management Brentwood — an increase to the "Other Share" component of
$77,457.27 plus an amount of $18,614.47 added under "City Share ". This project is being
constructed in phases with the remaining phase of approximately $400,000 proposed for
construction in 2012.
Ashburn Lake Road — an amount of $33,417.04 added under "City Share" to complete
the project.
Bayside Drive (Old Black River Road) — the City has recently received a Roundabout
Feasibility Study for this intersection with the preferred option estimated at
approximately $3,000,000. A signalized intersection would be a similar order of
magnitude cost. This is significantly more than the original project budget of $1,000,000.
Therefore this project is proposed to be removed from this program and deferred to a
future program.
Asset Inventory Valuation and Management - Public Sector Accounting Board Standards
Implementation — this is a new project in the amount of $300,000 that is proposed as a
partial replacement for the Bayside Drive (Old Black River Road) project. As identified
in the Description on the attached Gas Tax Funding program it is necessary to implement
this project as all municipalities in New Brunswick are mandated to adopt the Public
Sector Accounting Board accounting standards by 2012.
Westfield Road — the approved 2011 General Fund Capital program included $375,000
under "Other Share" as supplemental funding to complete this project. Accordingly, the
"Other Share" in this Gas Tax Funding program has been increased from $3,156,314.73
to $3,531.314.73. This phase of the Westfield Road Reconstruction project will be
completed in 2011.
Upon approval of the amended Gas Tax Fund program by Council, staff will submit the program
to the Provincial Department of Local Government for their approval. Staff has discussed the
program adjustments with staff at the Province and they concur with the proposed amendments.
FINANCIAL IMPLICATIONS
The total expenditure within the Gas Tax Fund Agreement will remain the same as originally
approved in April 2007 at $14,194.908.
47
M &C2011 -239
October 17, 2011
Page 3
RECOMMENDATION
Consistent with the requirements of the Federal/Provincial Agreement related to the Transfer of
Gas Tax Revenues, it is recommended:
That the attached documentation entitled City of Saint John Amended Five -Year Capital
Investment Plan Respecting the GTF Agreement (2005 -2009) be adopted, and that the updated
listing of specific projects under the General Fund and the Water & Sewerage Utility Fund
totaling $17,679,787.43 for the years 2006 to 2012 of which $14,194,908 in funding is being
provided under the Gas Tax Fund be approved.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
Page 1 of 4
THE CITY OF SAINT JOHN
17- Oct -11
'--
MUNICIPAL OPERATIONS & ENGINEERING
2005 - 2009 CAPITAL INVESTMENT PLAN
GTF PROGRAM
SAINT 0.
Federal
as Tax Revenue Funding
2006- $2,757,648
2007- $2,644,306
2008- $1,064,231
2009- $1,689,901
2010- $3,189,433
2011 - $1,645,089
2012- $1,204,300
Total:
Year Project
Category
Location
Description
ter City
Share Share
2006 Retail Drive
Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
2,456,392.09 0.00
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and
Infrastructure Renewal
- Phase I - Church Avenue area
Cleaning and lining of approx. 2 km of existing unlined C.I.
301,256.27 28,593.94
Lining
Water
watermains to improve pressure, water quality, and fire flows in
the area (Project made possible by Federal Gas Tax Revenue)
2007 Ashburn Lake Road
Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
710,271.99 4,304.32
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East
Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
825,377.47 7,619.86
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
Retail Drive
Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
984,042.13 0.00
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and
Infrastructure Renewal
- Phase I - Church Avenue area
Cleaning and lining of approx. 2 km of existing unlined C.I.
124,614.06 3,356.11
Lining
Water
watermains to improve pressure, water quality, and fire flows in
the area (Project made possible by Federal Gas Tax Revenue)
2008 Ashburn Lake Road
Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
241,389.44 49,486.71
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East
Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
34,622.53 888,873.50
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
Page 1 of 4
THE CITY OF SAINT JOHN 17- Oct -11
'-- MUNICIPAL OPERATIONS & ENGINEERING
2005 - 2009 CAPITAL INVESTMENT PLAN
SAINT JOHN GTF PROGRAM
Federal
as Tax Revenue Funding
2006- $2,757,648
2007- $2,644,306
2008- $1,064,231
2009- $1,689,901
2010- $3,189,433
2011 - $1,645,089
2012- $1,204,300
Total:
Year Project
Category
Location
Description
ter City
Share Share
2008 Retail Drive
Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
0.00 203,476.79
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and
Infrastructure Renewal -
Old East Saint John; Saint John
Cleaning and lining of approx. 13,047m of existing unlined C.I.
788,218.79 29,632.70
Lining
Water
West (Phase IV and Phase V)
watermains to improve pressure, water quality, and fire flows in
the area (4,484m in Old East Saint John, and 8,563m in Saint John
West) (Project made possible by Federal Gas Tax Revenue)
2009 Ashburn Lake Road
Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
0.00 81,213.53
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Pipeline Road East
Water Service Needs
Latimer Lake screen house to
Installation of approx. 270m of new 1050mm transmission main, 3
0.00 1,372.76
old Dry Lake Chamber location
chlorine injection chambers and 3 chlorine sampling chambers,
including design and construction management services (Project
made possible by Federal Gas Tax Revenue)
Retail Drive
Transportation
Rothesay Avenue to
City contribution toward construction of Retail Drive (Project
0.00 6,202.04
Westmorland Road
made possible by Federal Gas Tax Revenue)
Watermain Cleaning and
Infrastructure Renewal -
Old East Saint John; Saint John
Cleaning and lining of approx. 13,047m of existing unlined C.I.
1,689,900.73 35,798.97
Lining
Water
West (Phase IV and Phase V)
watermains to improve pressure, water quality, and fire flows in
the area (4,484m in Old East Saint John, and 8,563m in Saint John
West) (Project made possible by Federal Gas Tax Revenue)
2010 Ashburn Lake Road
Transportation
Rothesay Avenue to Route #1
Road reconstruction (drainage control, curb, sidewalk, railway
0.00 33,417.04
(Saint John Throughway)
crossing, landscaping, paving, land acquisition), including design
and construction management services (Project made possible by
Federal Gas Tax Revenue)
Page 2 of 4
Page 3 of 4
THE CITY OF SAINT JOHN
17- Oct -11
'--
MUNICIPAL OPERATIONS & ENGINEERING
2005 - 2009 CAPITAL INVESTMENT PLAN
GTF PROGRAM
SAINT 0.
Federal
as Tax Revenue Funding
2006- $2,757,648
2007- $2,644,306
2008- $1,064,231
2009- $1,689,901
2010- $3,189,433
2011 - $1,645,089
2012- $1,204,300
Total:
Year Project
Category
Location Description
ter City
Share Share
2010 Lorneville Road
Storm
Mill Creek Reconstruction of existing storm drainage crossing including
0.00 3,634.98
concrete culvert installation to channel storm water flows and
prevent road erosion due to heavy storm water runnoff, including
design and construction management services (Project made
possible by Federal Gas Tax Revenue)
Storm Water
Storm
Brentwood Drainage basin Construction of drainage improvements as per 2009 drainage basin
68,874.48 18,614.47
Management -
study (Project made possible by Federal Gas Tax Revenue)
Brentwood
Watermain Cleaning and
Infrastructure Renewal -
Old East Saint John; Saint John Cleaning and lining of approx. 13,047m of existing unlined C.I.
270,050.50 1,781.71
Lining
Water
West (Phase IV and Phase V) watermains to improve pressure, water quality, and fire flows in
the area (4,484m in Old East Saint John, and 8,563m in Saint John
West) (Project made possible by Federal Gas Tax Revenue)
Westfield Road
Transportation
Acamac Backland Road to Drainage control, curb and sidewalk, landscaping, street
2,850,508.18 56,551.26
Ketepec Road reconstruction, including design and construction management
services (Project made possible by Federal Gas Tax Revenue)
2011 Lorneville Road
Storm
Mill Creek Reconstruction of existing storm drainage crossing including
55,700.00 0.00
concrete culvert installation to channel storm water flows and
prevent road erosion due to heavy storm water runnoff, including
design and construction management services (Project made
possible by Federal Gas Tax Revenue)
Public Sector
Corporate
N/A All local governments in Canada are mandated to adopt the Public
300,000.00 0.00
Accounting Board -
Sector Accounting Board (PSAB) generally accepted accounting
Standards
principles. The New Brunswick Department of Local Government
Implementation
has initiated an implementation process and will provide guidance
to local government entities in becoming compliant by 2012.
Funding to be utilitized to implement the PSAB accounting and
financial reporting standards. (Project made possible by Federal
Gas Tax Reveune)
Page 3 of 4
4-)-,
SAINT JOHN
2007- $2,644,306
2008- $1,064,231
2009- $1,689,901
2010- $3,189,433
2011 - $1,645,089
2012- $1.204.300
THE CITY OF SAINT JOHN
MUNICIPAL OPERATIONS & ENGINEERING
2005 - 2009 CAPITAL INVESTMENT PLAN
GTF PROGRAM
17- Oct -11
Year Project Category Location Description Utner city
Share Share
2011 Storm Water Storm Brentwood Drainage basin Construction of drainage improvements as per 2009 drainage basin 608,582.79 0.00
Management - study (Project made possible by Federal Gas Tax Revenue)
Brentwood
Westfield Road Transportation Acamac Backland Road to Drainage control, curb and sidewalk, landscaping, street 680,806.55 1,680,948.74
Ketepec Road reconstruction, including design and construction management
services (Project made possible by Federal Gas Tax Revenue)
2012 Lorneville Road Storm Mill Creek Reconstruction of existing storm drainage crossing including 804,300.00 350,000.00
concrete culvert installation to channel storm water flows and
prevent road erosion due to heavy storm water runnoff, including
design and construction management services (Project made
possible by Federal Gas Tax Revenue)
Storm Water Storm Brentwood Drainage basin Construction of drainage improvements as per 2009 drainage basin 400,000.00 0.00
Management - study (Project made possible by Federal Gas Tax Revenue)
Brentwood
TOTAL: $14.194.908.00 $3.484.879.43
Page 4 of 4
Capital Investment Plan for the GTF Agreement
53
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
9/12/2011
AMENDED FIVE -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2005 -2009)
54
Capital Investment Plan for the GTF Agreement
INTRODUCTION
9/12/2011
The City of Saint John updated the Capital Investment Plan for the years 2005 -2009 respecting the GTF
agreement. Included are descriptions, expected outcomes, proposed indicators, and cost estimates for each
selected project. These various projects will lead towards cleaner air, cleaner water or lower greenhouse gas
emissions.
CAPITAL INVESTMENT PLAN CONTENT
1) Certified copy of the resolution from Council adopting the updated five -year Capital Investment Plan for
the GTF Agreement of the municipality
2) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
General Operating Fund Five -Year Budget
3) General Operating Fund Five -Year Budget Summary
4) Project Descriptions, Expected Outcomes and Proposed Indicators for each capital project related to the
Water and Sewerage Utility Fund Five -Year Budget
5) Water and Sewerage Utility Fund Five -Year Budget Summary
55
Capital Investment Plan for the GTF Agreement 9/12/2011
CITY OF SAINT JOHN
AMENDED FIVE -YEAR CAPITAL INVESTMENT PLAN
RESPECTING THE "GTF AGREEMENT"
(2005 -2009)
RESOLUTION
201X -XXX Moved by Councilor and seconded by Councilor "RESOLVED that the
submitted documentation entitled City of Saint John Amended Five -Year Capital Investment Plan Respecting
the GTF Agreement (2005 -2009) be adopted, and that the updated listing of specific projects under the General
Fund and the Water & Sewerage Utility Fund totaling $17,679,787.43 for the years 2006 to 2012 of which
$14,194,908 in funding is being provided under the Gas Tax Fund be approved."
Motion Carried
I certify that the above resolution of the council of
session XU=, 201X.
(SEAL)
CLERK
MUNICIPALITY OF
56
was adopted while in regular /special
Capital Investment Plan for the GTF Agreement
General Operating Fund — Capital Budget
1) Retail Drive Construction
9/12/2011
Project Description:
Construction of a new street within the City of Saint John between Rothesay Avenue and Westmorland Road.
EIA Required ❑ Tender Required FX
Expected Outcome: Lower GHG
Retail Drive will serve as a new link to transfer an anticipated large volume of traffic from Rothesay Avenue (a
major arterial) to Westmorland Road (a minor arterial).
The area within which Retail Drive is being constructed is primarily commercial with a large number of
shopping facilities. There has been a very rapid growth in the commercial sector in this area and existing City
streets have become very congested by this increase in traffic accessing this area. Retail Drive will serve to
better move this heavy traffic load within the area and greatly reduce traveling distances to access the various
commercial establishments.
Vehicles accessing this commercial area must do so by using the existing street infrastructure. Retail Drive will
allow vehicles to access this newly constructed commercial area and eliminate a traveling distance of
approximately 2.7 km for all vehicles accessing the area from Rothesay Avenue. This road will provide access
to the commercial area not only from Rothesay Avenue but also from a new road proposed under the GTF
Agreement for 2009 (Ashburn Lake Road) which will provide access to the area directly from Route 1.
Following completion of this project there will be a reduction in green house gas emissions, improved air
quality, reduce vehicle fuel consumption and operating expenses as well as provide a walking access to the
commercial shopping area for residents and local businesses.
Proposed indicator(s):
We will report on the number of kilometres of travel distance saved.
Year
Project Name
Retail Drive Construction
GTF
Contribution
Total Cost
2006
2,456,392.09
1 2,456,392.09
2007
984,042.13
984,042.13
2008
-
203,476.79
2009
-
6,202.04
Totals
3,440,434.22
3,650,113.05
57
Capital Investment Plan for the GTF Agreement
2) Ashburn Lake Road Reconstruction
9/12/2011
Project Description:
The reconstruction of Ashburn Lake Road will upgrade an existing two lane road to serve as a north /south
connection between New Brunswick Highway Route 1 and the major arterial Rothesay Avenue.
F1 Tender Required X
EIA Required
Expected Outcome: Lower GHG
At the intersection of Ashburn Lake Road and Rothesay Avenue there will be a new set of traffic signals where
traffic can access Retail Drive (being constructed in 2006 under the GTF Agreement) and the major
commercial shopping area within the City. The City has proposed to the Provincial Department of
Transportation that a new full interchange to constructed at the intersection of Route 1 and Ashburn Lake Road
on the southeast side and Foster Thurston Drive on the northwest side of Route 1. A full interchange would
transfer traffic traveling in both an easterly and westerly direction along Route 1 as well as traffic from the
north end of the City to the major commercial shopping area. If a full intersection is not immediately
constructed, only traffic traveling east on Route 1 will have access in and out of the commercial shopping area
from Route 1.
Vehicles accessing the commercial area on the east side of the City from Route 1 must do so by accessing
existing City street infrastructure. There is not a direct link from Route 1 to the retail area. The reconstruction
of Ashburn Lake Road coupled with a new interchange will provide direct access for a large volume of traffic
to the commercial shopping facilities. Vehicles traveling west will travel approximately the equivalent distance
via Route 1 to Retail Drive instead of using City streets while vehicles traveling east will travel approximately
3.1 km less to access Retail Drive at the intersection with Rothesay Avenue. Traffic from the Millidgeville area
would travel approximately 3.5 km less to access Retail Drive assuming the full interchange is constructed by
the Province at Route 1 and Ashburn Lake Road.
The outcomes for this project will include reduction in green house gas emissions, improved air quality; reduce
vehicle fuel consumption and operating expenses.
Proposed Indicator(s):
We will report on the number of kilometres of travel distance saved.
Year
Project Name
7—Ashburn Lake Road Reconstruction
GTF
Contribution
Total Cost
2007
710,271.99
F 714,576.31
2008
241,389.44
290,876.15
2009
-
1 81,213.53
2010
-
33,417.04
Totals
951,661.43
1,120,083.03
Capital Investment Plan for the GTF Agreement
3) Lorneville Road Reconstruction
Project Description:
Reconstruction of Lorneville Road at Mill Creek including drainage improvements.
EIA Required Tender Required FX
9/12/2011
Expected Outcome: Lower GHG
Roadway reconstruction is necessary to channel storm water flows and prevent road erosion during heavy
storm water runoff events.
Proposed Indicator(s):
We will report on the number of kilometers of roadway reconstructed to municipal standards.
Year
Project Name
F--Lorneville Road Reconstruction
GTF
Contribution
Total Cost
2010
-
3,634.98
2011
55,700.00 IF
55,700.00
2012
804,300.00
1,154,300.00
Totals
860,000.00
1,213,634.98
59
Capital Investment Plan for the GTF Agreement
4) Storm Water Management — Brentwood
9/12/2011
Project Description:
Installation of new storm piping and structures in the Brentwood area as per the 2009 Drainage Basin study.
EIA Required ❑ Tender Required FX
Expected Outcome: Cleaner Water
This area is primarily residential and has been subject to flooding. Completion of all the projects in this area
shall alleviate the flooding.
Proposed Indicator(s):
We will report on the length, diameter and type of pipe following completion of the project.
Year
Project Name
Storm Water Management Brentwood
GTF
Contribution
Total Cost
2010
68,874.48
87,488.95
2011
608,582.79
608,582.79
2012
400,000.00
1 400,000.00
Totals
1,077,457.27
1,096,071.74
.1
Capital Investment Plan for the GTF Agreement
5) Westfield Road Reconstruction
9/12/2011
Project Description:
Reconstruction of Westfield Road between Acamac Backland Road and Ketepec Road.
EIA Required Tender Required FX
Expected Outcome: Lower GHG
This section of roadway on Westfield Road is in poor condition and there is a need to reconstruct the road to
municipal standards.
Proposed Indicator(s):
We will report on the number of kilometers of roadway reconstructed to municipal standards.
Year
Project Name
Westfield Road Reconstruction
GTF
Contribution
Total Cost
2010
2,850,508.18
F 2,907,059.44
2011
680,806.55
F 2,361,755.29
Totals
3,531,314.73
1 5,268,814.73
61
Capital Investment Plan for the GTF Agreement
9/12/2011
6) Asset Inventory Valuation and Management - Public Sector Accounting Board Standards
Implementation
Project Description:
Establishing and valuing a tangible capital asset inventory and implementing an asset management system for
the City of Saint John for the purpose of PSAB implementation.
EIA Required ❑ Tender Required ❑
Expected Outcome: Capacity Building
A TCA inventory is established and/or an asset management system is purchased.
Proposed Indicator(s):
The City complies with PS 3150 and/or the asset management system is used for asset management purposes.
Year
Project Name
GTF
Contribution
Total
Cost
20l l
Asset Inventory Valuation and Management - Public Sector
Accounting Board Standards Implementation
300,000
300,000
62
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FIVE -YEAR CAPITAL BUDGET SUMMARY
GENERAL CAPITAL FUND
9/12/2011
SERVICES
2006
2007
2008
2009
2010
2011
2012
GENERAL GOVERNMENT
PSAB Implementation
300,000
TRANSPORTATION
Retail Drive
Ashburn Lake Road
Lorneville Road Storm Drainage Crossing
Storm Water Management Brentwood
Westfield Road Reconstruction
2,456,392
984,042
714,576
203,477
290,876
6,202
81,214
33,417
3,635
87,489
2,907,059
55,700
608,583
2,361,755
1,154,300
400,000
TOTAL CAPITAL EXPENDITURE
2,456,392
1,698,618
494,353
87,416
3,031,600
3,326,038
1,554,300
SOURCE OF FUNDS
GTF Agreement
4,426,718
596,650
5,137,500
RESERVE FUND
- 276,012
- 355,260
- 5,137,500
2,919,383
1,645,089
1,204,300
Operating Fund
4,304
55,666
Long -term Borrowing
252,964
87,416
56,551
1,680,949
350,000
Others - Bridge Financing
2,456,392
- 2,456,392
TOTAL SOURCE OF FUNDS
2,456,392
1,698,618
494,353
87,416
3,031,600
3,326,038
1,554,300
63
Capital Investment Plan for the GTF Agreement
Utility Fund — Capital Budget
1) Watermain Cleaning & Lining — Phase 1
9/12/2011
Project Description:
Cleaning and lining of existing unlined C.I. Watermains to improve pressure, water quality and fire flows.
EIA Required ❑ Tender Required ❑X
Expected Outcome: Cleaner Water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's up until about 1960, are
subject to a phenomenon called tuberculation (a build -up of material on the inside wall of the pipe). This build-
up reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available
fire flows. In addition, tuberculation is a major contributor to water quality problems such as colour, iron
content and reduced chlorine residual.
Following completion of the project the cast iron watermains will have improved flow capacity, improved
water quality and the service life of the candidate watermains will be appreciably extended.
Proposed Indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
Watermain Cleaninj4 and Lininj4 — Phase 1
GTF
Contribution
Total Cost
2006
301,256.27
329,850.21
2007
124,614.06
1 127,970.17
Totals
425,870.33
457,820.38
Capital Investment Plan for the GTF Agreement
2) Pipeline Road East Transmission Main:
9/12/2011
Project Description:
Installation of 1050 mm diameter water transmission main, 3 chlorine injection chambers and 3 chlorine
sampling chambers.
EIA Required ❑ Tender Required FX
Expected Outcome: Cleaner Water
Prior to completion of this project approximately 188 metric tonnes of chlorine was used annually in the Loch
Lomond water system. Chlorine residual, measured at the Lakewood Heights Pumping Station prior to
completion of the project ranged from 0.8 mg/1 to 2.2 mg/l. The average day time chlorine residual was 1.3
mg /1 with the nighttime average at 1.55 mg /1. Following completion of this project there will be reduced
consumption of chlorine.
Proposed indicator(s):
We will report on the length, diameter and type of pipe following completion of the project.
Year
Project Name
Pipeline Road East Transmission Main
GTF
Contribution
Total Cost
2007
825,377.47 ]I
832,997.33
2008
34,622.53
1 923,496.03
2009
-
1 1,372.76
Totals
860,000.00
1,757,866.12
65
Capital Investment Plan for the GTF Agreement
3) Watermain Cleaning & Lining Phase IV and V
9/12/2011
Project Description:
Cleaning and Lining of existing unlined C.I. watermains to improve pressure, water quality and fire flows.
EIA Required ❑ Tender Required FX
Expected Outcome: Cleaner water
Unlined cast iron watermains that were installed in the late 1800's and early 1900's up until about 1960, are
subject to a phenomenon called tuberculation (a build -up of material on the inside wall of the pipe). This build-
up reduces the internal diameter of the pipe which in turn leads to a decrease in water pressure and available
fire flows. In addition, tuberculation is a major contributor to water quality problems such as colour, iron
content and reduced chlorine residual.
Following completion of the project the cast iron watermains will have improved flow capacity, improved
water quality and the service life of the candidate watermains will be appreciably extended.
Proposed Indicator(s):
We will report on the length and diameter of cast iron watermains cleaned and lined following completion of
the project.
Year
Project Name
FWatermain Cleaning & Lining Phase IV and V
GTF
Contribution
Total Cost
2008
788,218.79
817,851.49
2009
1,689,900.73
1,725,699.70
2010
270,050.50
271,832.21
Totals
2,748,170.02
2,815,383.40
..
Capital Investment Plan for the GTF Agreement
CITY OF SAINT JOHN
FIVE -YEAR CAPITAL BUDGET SUMMARY
WATER AND SEWERAGE UTILITY CAPITAL FUND
9/12/2011
SERVICES
2006
2007
2008
2009
2010
WATER
Watermain Cleaning and Lining Phase 1
Pipeline Road East Transmission Main
Watermain Cleaning and Lining Phase IV & V
329,850
127,970
832,997
923,496
817,851
1,373
1,725,700
271,832
SEWERAGE
TOTAL CAPITAL EXPENDITURE
329,850
960,968
1,741,348
1,727,072
271,832
SOURCE OF FUNDS
GTF Agreement
1,251,248
822,841
1,959,951
RESERVE
- 270,050
270,050
Operating Fund
28,594
10,976
29,633
37,172
1,782
Long -term Borrowing
888,874
Others - Bridge Financing
301,256
301,256
TOTAL SOURCE OF FUNDS
329,850
960,968
1,741,348
1,727,072
271,832
67
Capital Investment Plan for the GTF Agreement
Base Amount
Base Amount Calculation Table
YEAR
TOTAL
2001
17,256,000
2002
22,524,000
2003
28,465,000
2004
27,260,000
2005
31,409,500
AVERAGE
25,382,900
.:
9/12/2011
REPORT TO COMMON COUNCIL
October 19, 2011
M &C2011 -274
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Main Street Bike Lane Closure
BACKGROUND
71n
The City of Saint john
On July 8, 2011 the eastbound vehicle lane on Main Street and the Viaduct between Chesley
Drive and Union Street was converted into a two -way bike lane. This converted lane was to be
temporary while Harbour Passage continued to be inaccessible with work on the Harbour Bridge.
Approval for this project was granted by the NBDOT, which was required as Main Street is a
Provincially Designated Highway. A reduction in the speed limit on Main Street from 60 KM/H
to 50 KM /H was one of many components of this project. The remaining details were presented
in M &C 2011 -103. Staff also initiated a campaign to educate cyclists on the use of the lane
when it was opened, which included media coverage and a video and information posted to the
City's website. Closure of this temporary bike lane was planned for October 2011 with a plan to
re- establish the vehicle lane and the 60 KM/H speed limit as part of DOT's conditions of
approval.
ANALYSIS
Staff is preparing to close the temporary Main Street Bike Lane by the end of October as
planned. In addition to the on- street changes necessary to convert the lane back to a vehicle lane,
an amendment to the City's Traffic By -Law to re- establish the 60 KM /H speed limit is required.
Staff recommends Common Council complete this amendment within this report.
Modifications to the bike lane plan were required following initial implementation in July as a
balance between the needs of all roadway users was sought. The positioning of the bollards that
separated the bike and vehicle lanes at the Chesley Drive end was adjusted to accommodate large
turning trucks. All traffic, including large trucks, was diverted throughout the summer to Main
Street as Hilyard Street needed to be closed for many intermittent periods for work on the
Harbour Bridge.
.•
M &C2011 -274
Page 2
Changes to the lane designations on the Viaduct approach to Union Street were initiated on
September 28, 2011. More vehicles were accessing St. Patrick Street and less turning left to
Union Street when construction work at the Union/ Chipman Hill intersection began. This traffic
flow change combined with the general increase in vehicle traffic following the summer period
caused more delay and queuing on the Viaduct. Staff converted the left -turn-only lane to Union
Street into a lane that can also be used to access St. Patrick Street, which improved the situation.
The public and media observed and reported to staff that roadway users were not properly using
the Main Street Bike Lane. The main observation was the use of the bike lane by pedestrians
and use of the provided sidewalk by cyclists. Staff used media interview opportunities to remind
the public of roadway users' rights and responsibilities. Traffic systems are safer when its users
are following the regulations.
Installed jersey barriers on Main Street preventing left turns from Main Street to Portland Street
was one component of the bike lane plan. Staff plans to keep these barriers in place after the
remaining infrastructure of the bike lane is removed. Sight lines between these left turning
vehicles and eastbound through traffic at this intersection is difficult due to a crest of a hill on
Main Street. This extended prevention of left turning vehicles avoids this issue.
Materials associated with this temporary bike lane can be re -used should Harbour Passage need
to be closed again in 2012. The materials can also be re -used on other future bike lanes in the
City as part of the implementation of the Municipal Plan. Staff will await DOT's confirmation
of the need to close Harbour Passage again and subsequent consideration of re- approving the
temporary bike lane should this be the case. Staff will also request Common Council's direction
should Harbour Passage need to be closed again in 2012.
RECOMMENDATIONS
Staff recommends that Council:
Request the City Solicitor put in proper form and translate an amendment to Appendix A
of the Traffic By -Law for Council's consideration that causes the speed limit on Main
Street and the Viaduct between Chesley Drive and Union Street to be increased from 50
KM /H to 60 KM /H, and
2. Receive and file this report.
Respectfully submitted,
M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
70
J. Patrick Woods, CGA
City Manager
REPORT TO COMMON COUNCIL
M &C2011 -276
October 19, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Contract 2011 -18: Prince William Street (Civic #221 to Civic #270)
Street Reconstruction
BACKGROUND
71r � I
The City of Saint john
As Council is aware, funding was approved in the 2011 General Fund Capital Program for the
design and reconstruction of Prince William Street from St. James Street to Queen Street. The
work is underway and includes repairs to the existing sanitary sewer, installation of a new fire
hydrant, full street reconstruction including excavation and backfill with new granular materials,
new concrete curb and sidewalk, clay brick paver medians, new underground electrical and
communications utilities, landscaping and paving.
ANALYSIS
Saint John Energy is the primary utility that supplies and installs the wiring and related
equipment necessary to convert the above ground utilities to underground. Saint John Energy is
providing the necessary design, management and administration of the conversion of the utility
from above ground to underground, including the conversion of all low voltage services and the
supply and installation of new aluminum street light poles. Saint John Energy has provided an
estimate for the cost to relocate the services from above ground to underground. The utility
carries out the necessary work under Purchase Orders issued by the City of Saint John.
FINANCIAL IMPLICATIONS
The cost to relocate the above ground utilities to underground including the conversion of the
low voltage services and the supply and installation of the street lights is estimated at
$110,778.76 including HST. This amount was included in the budget analysis completed at the
time of tender award for the project.
71
M & C 2011 — 276
October 19, 2011
Page 2
RECOMMENDATION
It is recommended that Common Council authorize Purchasing and Materials Management to
issue a Purchase Order to Saint John Energy in the amount of $110,778.76 to proceed with the
work as outlined in this report.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
72
REPORT TO COMMON COUNCIL
October 14th, 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors
SUBJECT: Construction of Conduit between City Hall and Peel Plaza
BACKGROUND:
City of Saint John
The Saint John Police Force and the City of Saint John Data Centres are currently linked via
dedicated network connections. These local area network (LAN) connections were installed and
are managed by the City's Information Technology Department (IT Department) and are the
backbone of critical Police support services, public safety and financial services.
When the Police Force moves to their new Headquarters at ONE Peel Plaza, it will be necessary
to provide LAN connectivity between the Data Centre in the Police Headquarters and the Data
Centre in City Hall. Due to the nature of the data (sensitive and confidential information), the
connection must be reliable and secure.
ANALYSIS:
The IT Department, with assistance from the Police Force and the Peel Plaza project office, has
investigated a number of options to provide connectivity between the Data Centres. These
options include:
Installing WiFi (wireless) links between the buildings.
Purchasing the required data connection from Bell Aliant or another service provider.
Installing a City owned conduit and fiber optic cable for the data connection.
The WiFi link option was dismissed because of reliability concerns with bandwidth limitations.
A leased service, such as Bell Aliant's service, would cost the Police Force over $6,400 per
month. This would add approximately $76,800 per year to the operating cost of the new Police
Headquarters. Furthermore, a leased service does not provide the required reliability and the
necessary upgrades to obtain reliability are cost prohibitive.
73
The third option, City owned conduit and fiber optic cable, appears to be the best option both in
terms of financial considerations and reliability. This option requires the City to install
underground conduit between the new Police Headquarters and City Hall and the installation of
the associated fiber optic cable. This option also would provide for future expanded
communication needs. The conduit construction is estimated to be $40,000 and the fiber optic
installation approximately $15,000.
As council is aware, Gulf Operators are currently engaged in the infrastructure renewal on Union
Street. Whereas Gulf Operators are currently fully mobilized on site, it is proposed that Gulf
Operators undertake the necessary work to install the dedicated data conduit. This work would
be based on unit rates (under the supervision of the Peel Plaza Project Manager).
FINANCIAL IMPLICATIONS
This project, if approved by Council, will provide mission critical connectivity between the new
Police Headquarters and City Hall. The cost of this project was budgeted for in the 2011 IT
Department Capital budget. This investment will avoid the $76,800 in annual expenditures (the
Bell Aliant alternative) beginning in 2012.
RECOMMENDATION:
It is recommended that Common Council approve the installation of a conduit between City Hall
and the new Police Headquarters at ONE Peel Plaza at a cost not to exceed $40, 000 excluding
fiber optic cable.
Respectfully submitted,
Brian Woods, M.Sc.
Information Technology, Manager
J. Patrick Woods, C.G.A.
City Manager
74
REPORT TO COMMON COUNCIL
qc
October 14, 2011
The City of Saint John
Mayor Ivan Court and
And Members of Common Council
Your Worship and Members of Council:
SUBJECT: David & Abraham Inc. — Hilyard Street, Saint John, N.B.
The attached letter from the Solicitor's office to the City Manager is self - explanatory. As a result
it would be appropriate for Council to adopt the following resolution:
RECOMMENDATION:
"That the Agreement of Purchase and Sale between David & Abraham Inc. and
the City of Saint John be amended to provide for a Closing Date of "on or before
November 30, 2011" with the remainder of the said agreement to remain in full
force and effect."
Respectfully submitted,
4
.. atrick Woods, CGA
CITY MANAGER
Enc.
75
Lynda D. Farrell
Direct Line: 506.658.4096
Fax No.: 506.649.7939
Email: Lynda farrell @saintjohn.ca
October 14, 2011
Pat Woods
City Manager
City of Saint John
Dear Sir:
Re: David & Abraliam Inc. - Hilyard Street, Saint John, NB
Pursuant to resolution of Common Council adopted August 15, 2011, the City
entered into an Agreement of Purchase and Sale with David & Abraham Inc.
for specific lands required in connection with the construction of Lift Station
#10A and its force mains, a part of the Harbour Clean -Up Project.
The agreement provides for a closing date of "on or before October 31, 2011 ".
The lands owned by David & Abraham Inc. are subject to section 39
conditions and these must be amended prior to the transfer of title from the
owner to the City. As the amendment will not be considered by the Planning
& Advisory Committee until its meeting of November 15, 2011 the current
Closing Date cannot be met. The owner will agree to an extension of the
closing date to "on or before November 30, 2011" and the agreement requires
amendment to reflect this new closing date.
If you are prepared to recommend this amendment, the following resolution
would be appropriate:
"That the Agreement of Purchase and Sale between David &
Abraham Inc. and the City of Saint John be amended to provide
for a Closing Date of "on or before November 30, 2011" with
the remainder of the said agreement to remain in full force and
effect."
Yours truly,
4yvnda D. arrell
Solicitor
/! Ir —
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41-1
76
October 20, 2011
Mayor & Council
City of Saint John
P.O. Box 1971
Saint John, NB
E21 4L1
MADD Saint John and Area chapter would like to request the support of the Saint John city vehicles in
launching our annual Red Ribbon Campaign. The Project Red Ribbon campaign gives Canadians the
opportunity to pledge their personal support to drive sober during the holiday time when impaired
driving is typically a serious concern.
Drivers are encouraged to tie a ribbon on their vehicle and /or keychain in support of the pledge that
they will not drive impaired and by doing so, they are encouraging others to do the same. Tying on the
ribbon also serves as a heartfelt memorial to all those who have lost their lives or who have sustained
injuries as a result of impaired driving. Every year the national campaign officially launches on November
1 and ends on the 15t Monday past January 1
Please let us know if this is something that you can assist us with in getting the message out. If this is a
go just let us know the # of city vehicles the city has ( including all the work vehicles) where and who to
drop the ribbons.
Sincerely yours,
_"'L t)o-�
Sue Da&
MADD Saint John & Area Chapter
199 Chesley Drive
Saint John, N.B.
E2K 2S9
506 - 672 -6188
DRIVE SAFE, DRIVE SOBER!
77
BY -LAW NUMBER C.P. I10-
A LAW TO AMEND
THE ZONING BY -LAW
OF THE CITY OF SAINT JOHN
ARRETE No C.P. 110
ARRETE MODIFIANT L'ARRETE
DE ZONAGE
DE THE CITY OF SAINT JOHN
Be it enacted by The City of Saint Lors dune reunion du conseil
John in Common Council convened, as communal, The City of Saint John a edicte
follows: ce qui suit:
The Zoning By -law of The City of L'Arrete de zonage de The City of
Saint John enacted on the nineteenth day of Saint John, decrete le dix-neuf
December, A.D. 2005, is amended by: (19) decembre 2005, est modifie en :
1. Repealing Section 110(3)(a) and 1. abrogeant 1'alinea 110(3)a) et en le
substituting the following: remplagant par Palinea suivant :
"(a) Minimum lot area .... 5,350 square << a) lot d'une superficie minimale de
metres"; .... 5 350 metres carres »;
2. Repealing Section 110(3)(b) and 2. abrogeant Palinea 110(3)b) et en le
substituting the following: remplagant par Palinea suivant :
"(b) Minimum lot width .... 59 « b) lot dune largeur minimale . de
metres "; .... 59 metres »;
3. Repealing Section 111(3)(a) and 3. abrogeant 1'alinea 111(3)a) et en le
substituting the following: remplagant par Palinea suivant :
"(a) Minimum lot area .... 5,350 square « a) lot dune superficie minimale de
metres"; .... 5 350 metres carres »;
4. Repealing Section 111(3)(b) and 4. abrogeant Palinea 111(3)b) et en le
substituting the following: remplagant par Palinea suivant :
"(b) Minimum lot width .... 59
metres ";
5. Repealing Section 120(2)(a)(i) and
substituting the following:
"(i) Minimum lot area .... 5,350 square
metres ";
«b) lot dune largeur minimale de
.... 59 metres »;
5. abrogeant le sous - alinea 120(2)a)(i) et
en le remplagant par le sous - alinea
suivant :
o (i) lot dune superficie minimale de
.... 5 350 metres carres »;
6. Repealing Section 120(2)(b)(i) and
substituting the following: 6. abrogeant le sous - alinea 120(2)b)(i) et
en le remplagant par le sous - alinea
"(i) Minimum lot width .... 59 metres"; suivant .
7. Repealing Section 121(2)(a)(i) and << (i) lot dune largeur minimale de
substituting the following: .... 59 metres »;
"(i) Minimum lot area .... 5,350 square 7. abrogeant le sous - alinea 121(2)a)(i) et
metres "; en le remplagant par le sous - alinea
suivant :
8. Repealing Section 121(2)(b)(i) and
substituting the following:
"(i) Minimum lot width .... 59 metres ";
9. Repealing Section 730(2)(a) and
substituting the following:
(i) lot d'une superficie minimale de
.... 5 350 metres carres »;
8. abrogeant le sous - alinea 121(2)b)(i) et
en le remplagant par le sous - alinea
suivant :
"(a) Minimum lot area .... 5,350 square o (i) lot dune largeur minimale de
metres "; .... 59 metres »;
10. Repealing Section 730(2)(b) and 9. abrogeant Palinea 730(2)a) et en le
substituting the following: remplagant par 1'alinea suivant :
"(b) Minimum lot width .... 59 o a) lot dune superficie minimale de
metres;" .... 5 350 metres carres »;
11. Amending Section 140(2)(a) by 10. abrogeant 1'alinea 730(2)b) et en le
replacing "5,000 square metres" with remplagant par 1'alinea suivant
"5,350 square metres ";
12. Repealing Section 820(1) and
substituting the following:
"(1)Existing Under -sized Lots
Notwithstanding any requirement
of this By -law with respect to
minimum lot size, minimum lot
width or minimum lot depth, a
building, structure or use permitted
in a zone may be placed, erected or
altered on a lot therein that does
not meet such requirements, if the
lot was:
(a) a lot approved pursuant to
a Subdivision By -law and included
in a filed subdivision plan; or
(b) (i) the subject matter of a
separate deed or a separate
description in a deed of
two or more parcels and
registered in the Registry
Office in the County of
Saint John, and
(ii) held under distinct and
separate ownership from
adjoining lots, and if such
lot is serviced by
municipal water and
sewerage, or is approved
for an on -site sewage
disposal by the Department
of Health."
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2010
and signed by:
b) lot dune largeur minimale de
.... 59 metres;
11. modifiant 1'alinea 140(2)a) en
remplagant « 5 000 metres carres » par
5 350 metres carres »;
12. abrogeant le paragraphe 820(1) et en le
remplagant par le paragraphe suivant :
"(1)Lots sous- dimensionnes existants
Nonobstant toute exigence du
present arrdte portant sur la
superficie, la longueur et la largeur
minimales des lots, un batiment,
une construction ou un usage
permis dans une zone peut -titre
install-6, erigd ou modifid sur un lot
qui ne satisfait pas A ces exigences,
si le lot est :
a) un lot approuve en vertu de
1'arrdtd concernant le lotissement et
inclus au plan de lotissement
depose; ou
b) (i) vise par un titre distinct ou par
la description d'un titre distinct de
deux parcelles ou plus, enregistre
au bureau d'enregistrement des
actes du comte de Saint John, et
(ii) dont le proprietaire est
distinct et separe de celui des lots
contigus, et si ce lot est dessenri
par des services d'eau et d'egout
municipaux, ou si le ministere de la
Sante a autorise une evacuation des
eaux usees sur place.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
present arrete le * jour de * 2010, avec les
signatures suivantes :
79
Mayor/Maire
Common Clerk/Greffiere communale
First Reading - September 12, 2011 Premiere lecture - le 12 septembre 2011
Second Reading - Deuxieme lecture
Third Reading - Troisieme lecture
:1
PUBLIC NOTICE
Puouc Notice is hereby given that the Caramel
Council of The City of Saint John intends u
consider amending The City of Saint Johr
Zoning By-law at its regular meeting to be hell
in the Council Chamber on Monday, October
24, 2011 at 7:00 pen., by:
1, Repealing Section I I0(3)(a) and substilutinl
the following:
"(a) Minimum lot area .... 5,350 squan
metres ";
2. Repealing Section 110(3)(b) and substituting
the following:
"(b) Minimum lot width .... 59 metre;,";
3. Repealing Section I I )(3)(a) and substi tuting
the following:
"(a) Minimum lot area .... 5,350 square
metres";
4. Repealing Section 11 ] (3)(b) and substituting
the following:
"(b) Minimum lot width ..., 59 metres";
5. Repealing Section 120(2)(a)(i) and
substituting the following:
"(i) Minimum lot area .... 5,350 square
metres ";
6. Repealing Section 120(2)(b)(i) and
substituting the following:
"(i) Minimum lot width .... 59 metres" ;
7. Repealing Section 121(2)(a)(i) and
substituting the following:
"(e) Minimum lot area .... 5,350 square
metres ";
8. Repealing Section 121(2)(b)(i) and
substituting the following;
"(i) Minimum lot width .... 59 metres";
9. Repealing Section 730(2)(a) and substituting
the following;
"(a) Minimum lot area .... 5,350 square
metres'";
10. Repealing Section 730(2Xb) and substituting
the following:
"(b) Minimum ]at width .... 59 metres;"
] I. Amending Section 140(2)(x) by replacing
"5,000 square metros" with "5,350 square
metres ";
12. Repealing Section 820(1) and substituting
the following:
"(I) Existing Under -sized Lots
Notwithstanding any requirement of this
By -law with respect to minimum lot size,
minimum lot width orminimum lot depth,
a building, structure or use permitted in
a zone may be placed, erected or altered
on a lot therein that does not meet such
requirements, if the lot was:
(a) a lot approved pursuant to a
Subdivision Bylaw and included in a
filed subdivision plan; or
(b) (i) the subject matter of a separate
deed or a separate description in
a deed of two or more parcels and
registered in the Registry Office in the
County of Saint John, and
(ii) held under distinct and separate
ownership from adjoining lots, and
if such lot is sertioed by municipal
water and sewerage, or is approved
for an on -site sewage disposal by the
Department of Health,"
REASON FOR CHANGE:
To prescribe revised standards for unserviced
lots,
The proposed amendment may be inspected
by and interested person at the office of the
Common Clerk, or in the office of Planning
and Development, City Hall, 15 Market
Square, Saint John, N.B. between the hours
of 8:70 a.m. and 4:30 p.m., Monday through
Friday, inclusive, holidays excepted.
Written objections to the amendment may be
sent to the undersigned at City Hall,
If you require French services for a Common
Council meeting, please contact the office: of
the Common Clerk.
Elizabeth Gormley, Common Clerk
658.2862
AVIS PUBLIC
Par les pr6sentes, on avis public wt donne par lequel
It Conseil communal de The City of Saint John
indique son intention d'61udier la modification
suivante i 1'arr&6 sur le zonage de The City of Saint
John, lots de la reunion ordivaire qui se tiendra
dans ]a Salle du conseil 6 luraB 24 octobre 2011 d
19 h:
I. abrogeant 1'alin6a 110(3)a) of on It remplayant
par 1'alinea suivant:
a a) lot d'une superficie minimale de .... 5 350
n4:ares carrG n;
2. abrogeant I'alinda 110(3)b) et on It renVIMnt
par 1'alini a suivant:
': b) lot d'une largeur min(maledt....59 m61res n;
3. abrogeant ]'ah6a 111(3)&) et en It remplayant
par 1'alinh suivant:
is a) lot d'une superficie minimale de .... 5 350
mitres carres N;
4. abrogeant I'alin6a 11)(3)b) el on It remplayant
par 1'alin6a sui:anl :
n b) lot dune largeur minimale de.,,, 59 metres N;
5, abrogeant It sous- alin6a 120(2)aXi) el on It
remplayant par le sous- alinia suivant:
a (i) lot d'une superficie minimale de .... 5 350
mitres carr6s ; >;
6. abrogeani le sous -alm6a I20(2)b)(i) et an It
remplayant par ]a sous- alin6a suivant:
s () lot d'une largeurmimmale de.,,. 59 metres u;
7, abrc, cant It sous-akruea 121(2)aXi) et on It
remplayant par It sous- alinia suivanl:
n (i) lot d'une superficie minimale de .... 5 350
mdtres carr6s N;
S. abrogeant It sous- alin6a 121(2)b)(i) el en It
remplayant par It sous- alin6a suitanl :
a (i) lot d'une iargcur minimale de ..,. 59 m&ms N;
9, abrogeant 1'alinea 730(2)a) el on It remplayant
par I'alin6a suivant:
a a) lot d'une suptrficie minimale de .... 5 350
metres carr&s N;
10. abrogeant P&linea 730(2)b) et on It remplayant
par I'alinia su)vant :
o b) lot d'une largeurminimale de.... 59 mitre:; N
11. modifiant I'alin6a l40(2)a) on remplayant o 5
000 mitres carr6s r par a 5 350 mdtres carres -;
12, abrogeant It paragraphe 820(1) et on It
remplayant par It paragraphe suivant :
"(1) Lots sous-dimensionn6s existents
Nonobsuml tDUle exigence du present suite
poriant Sur 1& superficie, ]a longueur et la
largeur minimales des lots, on batiment, one
construction ou un usage permis dam one
zone peut -etre instalk Mg6 ou modifid Sur
un lot qui ne satisrait pas i ces exigences, si
It lot esl :
a) on lot appmuvi en vertu de 1'art&6
concernant le lotissement et inclus an plan
de lotissemem d6posi; ou
b) (i) vW par on titre distinct Du par la
description d'un titre distinct de deux
parcelles on plus, enregistri :.0 bureau
d'enregistrement des sales du comt6 de
Saint John, et
(ii) dont le proprietaire est distinct et
sipare de oelui des lots contigus, et si cc
lot esl dessezA par des services d'eau at
d'igout municipaux, ou si It minist6re de
Is Sanli a auloris6 one evacuation des
eaux usees:or place. D
tA1SON DE LA MODIFICATION:
'rdscrire des normes rivis6et pour 6 lots non
dabilis6.s.
route per:onne intiressbe pent examiner It pm)et de
nodification au bureau de Is grelBere eommunale
,u an bureau de 1'urbanisme et diveloppement i
'hotel de ville an IS, Market Square, i Saint John,
u Nouveau - Brunswick, entre 8 It 30 et 16 It 30 du
undi au vendredi, sauf lea fours f6ries
reuinez faire part de vos objections an proju de
codification par dcrit i I'atkntion de la soussignbe
I'h6tel de ville,
i sous auriez besoin des services on franyais
our une reunion de Conseil Communal, veuillez
ontacter It bureau de Is greffidre communale
Jimbeth Gormley, Orelfiire communale
58 -2962
a,*A
:3a� "�aati,I�i �'��4c�•de�
Galbraith Florist Ltd.
1210 Loch Lomond Rd., Saint John, NB, E2J 1Z6
Wendy & Stephen Maber 635 -1935
"Quality, Quantity & Great Service"
To: City Staff, PAC & Common Council:
Re: The fence at 1210 Loch Lomond Rti
We would like to add to the buffer along the north side of the property.
Stated in the section 39 we had a fence, board on board from the main road
(Loch Lomond) to the pivot point of the property. We would like to extend the
buffer down 60 feet with P cedar trees.
Thank you,
Wendy Maber, Owner
Galbraith Florist Ltd,
:.
` 1
we ``. 1
� � {r/ /-
j KJ � ^ i � !�l f
.✓
�„
L..._.._.. ��'ti��
�c�,���,��a
I
:��
_.�- =�
�� �� ��
PUBLIC NOTICE
Public Notice is hereby given that the Common
Council of The City of Saint John intends to
consider a proposal at its regular meeting to
be held in the Council Chamber on ;Monday,
October 24, 2011 at 7:00 p.m., by:
Amending the Section 39 conditions imposed
on the November 6, 2006 rezoning of the
property located at 1210 Loch Lomond
Road. also identified as a portion of PID No.
55008593, to permit a revised proposal.
REASON FOR CHANGE:
To permit the establishment of a restaurant within
a portion of the existing commercial building,
The proposed amendment may be inspected
by any interested person at the office of the
Common Clerk, or in the office of Planning and
Development, City Hall, 15 Market Square, Saint
John. N.B. between the hours of 8:30 a.m, and
4:30 p.m., Monday through Friday, inclusive,
holidays excepted.
Written objections to the amendment may be sent
to the undersigned at City Hall.
If you require French services for a Common
Council meeting, please contact the office of the
Common Clerk.
Elizabeth Gormley, Common Clerk
658 -2862
AVIS PUBLIC
Par les presentes, un avis public est donne par
lequel le conseil communal de The City of Saint
John indique son intention d'examiner une
proposition lors de la reunion ordinaire qui se
tiendra dans la salle du conseil le lundi 24 octobre
2011 i 19 h en apportant les modifications
suivantes:
Modification des conditions impos6es en vertu de
]'article 39, le 6 novembre 2006, relativement au
rezonage de ]a propri6t6 situ6e au 1210, chemin
Loch Lomond, et 6tant aussi une partie du NID
55008593, pour permettre la pr6sentation dune
proposition riivis6e.
RAISON DE LA MODIFICATION:
Permettre 1'6tablissement d'un restaurant dans
une partie du bitiment commercial existant.
Toute personne int6ress& peut examiner la
modification proposee au bureau de ]a greffiere
communale ou au bureau de Purbanisme et du
d6veloppement a I'h6tel de ville au 15, Market
Square, Saint John, N, -B.. entre 8 h 30 et 16 h 30
du lundi au vendredi, sauf les fours f6ri6s.
Veuillez faire part de vos objections au projet de
modification par 6crit a ]'attention de la soussign6e
i 116tel de ville.
Si :ous auriez besoin des services en franrais
pour une reunion de Conseil Communal, veuillez
contacter le bureau de la greffiere communale.
Elizabeth Gormley, Greffi&re communale
658 -2862
01
October 19, 2011
Your Worship and Councillors:
SUBJECT: Section 39 Amendments
1210 Loch Lomond Road
On September 26, 2011 Common Council referred the above matter to the
Planning Advisory Committee for a report and recommendation. The Committee
considered the attached report at its October 18, 2011 meeting.
Dianna Pegg, the applicant, was in attendance at the meeting and was not in
favour of staff recommendation. Ms. Pegg addressed the concerns discussed in
the staff report and issues raised in a letter submitted by a resident of the
community. Ms. Pegg did not feel that the proposed diner was of a scale that
would generate any more traffic than the previous hair salon that was located in
the same space.
Gary Forgey of 1204 Loch Lomond Road appeared before the Committee to
express his concerns regarding the encroachment of commercial land uses in
residential neighbourhoods, as well as the potential for the increased presence of
rodents and refuse that would be generated as a result of a diner and/or take out
restaurant being located in the neighbourhood.
After considering the report, one letter of concern and comments made by the
applicant and neighbour, the Committee voted to amend the Section 39 conditions
for the subject property to include the use of a diner as a permitted use. However,
the Committee added the further conditions in effort to mitigate the concerns
raised by staff and Mr. Forgey.
RECOMMENDATION:
1. That Common Council amend the Section 39 conditions imposed on the
November 6, 2006 rezoning of the property located at 1210 Loch Lomond
Road, also identified as a portion of PID number 55008593, as follows:
a. That a restaurant be included in the list of permitted uses for the
subject property, subject to the following conditions:
W
-2-
i. That the hours of operation for said diner be limited to Sam
to 7pm, Monday to Saturday;
ii. That a liquor license not be permitted for the proposed
restaurant;
iii. That the use of a restaurant at the subject site be limited to
the current application;
iv. That the applicant be required to establish a fenced -in
garbage area in the rear yard of the subject property; and,
v. That the landscaped plantings be extended along the
southern part of the property to the public right -of -way.
Respectfully submitted,
Erik Kraglund
Vice Chairman
IYA
Project No. 11 -247
0
DATE:
TO:
FROM:
FOR:
PREPARED BY:
OCTOBER 14, 2011
PLANNING ADVISORY COMMITTEE
COMMUNITY PLANNING • PLANNING AND DEVELOPMENT
MEETING OF OCTOBER 18, 2011
REVIEWED BY:
Jody Kliffer Ken Forrest, MCIP, RPP
Planner Commissioner
SUBJECT:
Name of Applicant:
Dianna Pegg
Name of Owner:
Galbraith Florists Ltd
Location:
1210 Loch Lomond Road
PID:
55008593
Municipal Plan:
Low Density Residential
Zoning:
`B -2" General Business
Proposal:
To establish a diner in an existing building
Type of Application:
Section 39 Amendment
JURISDICTION OF COMMITTEE:
Common Council has requested the views of the Planning Advisory Committee concerning proposed
amendments to the Section 39 conditions of the subject property. Common Council will consider the
Committee's recommendation at a public hearing on Monday, October 24, 2011.
M
Dianna Pegg
1210 Loch Lomond Road
STAFF RECOMMENDATION TO COMMITTEE:
That the application be denied.
BACKGROUND:
Page 2
October 14, 2011
On November 6, 2006 Council approved a rezoning for one acre of the subject property from "RS -2"
One and Two Family Suburban Residential to `B -2" General Business, subject to a number of Section
39 conditions that, among other things, limited the types of commercial uses that could operate from the
subject site, which did not include a restaurant or diner.
INPUT FROM OTHER SOURCES:
Municipal Operations and Engineering has the following comments on the proposed Amendments to
Section 39 Conditions:
Municipal water service is available from Loch Lomond Road (the 600mm watermain);
Municipal sanitary is available from the sewer in the easement through the property;
No municipal storm sewer is available;
All applicable permits for connections to municipal mains shall be obtained by the owner;
Planning advises that the existing driveway to 1210 Loch Lomond Road will be utilized by this
business. Should this not be the case or should there be a request to have an additional access, the
access is to be engineered by the applicant's engineering consultant to the suitability and
acceptance of this Department;
All businesses are to have a City approved water meter.
Buildings and Inspection Services has indicated that in order to create a restaurant in the premises, the
proponent will have to supply a dimensioned set of floor plans showing the partitions, seating,
washrooms, and exiting. The Building Inspector's examination of the plans will determine if there is any
upgrading required for the fire separations, etc.
ANALYSIS:
Site and Neighbourhood
The subject site is located on the south side of Loch Lomond Road between Hickey Road and Bon
Accord Drive in East Saint John. This portion of Loch Lomond Road is designated as an arterial street
and serves as a link between the eastern area of the City and the Uptown, as well as a route to the
McAllister/Westmorland regional shopping area. Most of the surrounding area contains residential
development; however, there is a designated District Centre commercial area approximately 145 metres
(480 feet) west of the subject site at the intersection of Loch Lomond and Hickey Road currently
containing a Tim Horton's restaurant, a Home Hardware store, an Ultramar /Autopro shop, On the Vine
market, among other commercial uses.
::
Dianna Pegg
1210 Loch Lomond Road
Page 3
October 14, 2011
The subject site is 2.55 hectares (6.3 acres) in area and has approximately 80 metres (262 feet) of
frontage on Loch Lomond Road. The Little River forms the rear boundary of the property and a small
brook flows to the Little River through the eastern portion of the site.
Proposal
The applicant, Dianna Pegg, is seeking to amend the Section 39 conditions placed on the above noted
property in order to facilitate the establishment of the proposed diner. The diner would have seating
capacity for a maximum of 32 customers, but would not be licensed to serve alcohol. As stated above,
the rezoning of the subject site from "RS -2" One and Two Family Suburban Residential to `B -2"
General Business included a number of Section 39 conditions, which limited the types of commercial
businesses that could operate from the property.
Considerations
In 2006, staff recommended against the rezoning of the subject property from "RS -2" to "B -2" for a
number of reasons that pertained to the preservation of the existing residential community, the need to
locate businesses in identified Commercial Centres and concerns regarding the generation of new traffic
along Loch Lomond Road from the proposed commercial building. Although commercial development
is permitted in the Low Density Residential area, the Municipal Plan requires that all commercial
development in a residential area be compatible with the neighbourhood and surrounding area. Council
approved the proposed rezoning, but requested that staff recommend Section 39 conditions that would
address the concerns identified in the staff report and mitigate any perceived negative impacts.
Although the concerns related to the establishment of a restaurant were not directly discussed in the
report at the time, the primary reason a "restaurant" was not included in the list of permissible
commercial uses in the Section 39 conditions was due to the potential of a restaurant to create undesired
smells that are emitted by their ventilation systems. These odours could negatively impact the adjacent
residential community.
These concerns are critical with regards to the current application as the existing building is located near
residential dwellings. The constraints imposed on the site by utility easements and an existing brook to
the east of the property resulted in the commercial building being located along the west side of the
property, very close to the existing dwelling at 1204 Loch Lomond Road. The close proximity of a
restaurant to residential development in a low density residential area has the likelihood to negatively
impact adjacent residents and possibly reduce the likelihood that adjacent vacant properties will be
developed residentially. Therefore, it is recommended that the application be denied.
CONCLUSION:
The rezoning of the subject site in 2006 was subject to a number of Section 39 conditions, among them
was a list of permissible commercial uses that outlined the exact type of businesses that would be
appropriate at this location. A restaurant was not included in this list as it was seen to have potential
negative impacts that would affect the neighbouring residential community and the ability for adjacent
vacant lands to develop in the future. For these reasons, denial is recommended for the current proposal
to amend the Section 39 conditions and establish a restaurant in the existing building.
JK
Project No. 11 -247
:•
a
z"t"
1�
R
� 1
1 Y-t
t I& ca
L
v
HE
� fl
Q Q
Q
ta
D �
1 r
7
51
L
0, :*'-`1
BY -LAW NUMBER C.P.110-
A LAW TO AMEND
THE ZONING BY -LAW
OF THE CITY OF SAINT JOHN
Be it enacted by The City of Saint
John in Common Council convened, as
follows:
The Zoning By -law of The City of
Saint John enacted on the nineteenth day of
December, A.D. 2005, is amended by:
1 Amending Schedule "A ", the
Zoning Map of The City of Saint John, by
re- zoning a parcel of land with an area of
approximately 8.2 hectares, located at 3795
Loch Lomond Road, also identified as
being PID No. 00329144, from "RS -1"
One and Two Family Suburban Residential
to "RR" One Family Rural Residential
- all as shown on the plan attached hereto
and forming part of this by -law.
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2011
and signed by:
Mayor/Maire
ARRETE No C.P. 110 -
ARRETE MODIFIANT L'ARRETE
SUR LE ZONAGE DE THE CITY OF
SAINT JOHN
Lors dune reunion du conseil
communal, The City of Saint John a
decrete ce qui suit :
L'arrete sur le zonage de The City
of Saint John, decrete le dix-neuf (19)
decembre 2005, est modifie par:
La modification de 1'annexe «A»,
Plan de zonage de The City of Saint John,
permettant de modifier la designation d'une
parcelle de terrain d'une superficie
d'environ 8,2 hectares, situee au 3795,
chemin Loch Lomond, et portant le NID
00329144, de zone residentielle de banlieue
— habitations unifamiliales et bifamiliales
«RS -1» a zone residentielle rurale —
habitations unifamiliales «RR>>
- toutes les modifications sont indiquees sur
le plan ci j oint et font partie du present
arrete.
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
present arrete le 2011,
avec les signatures suivantes :
Common Clerk/Greffiere communale
First Reading -
Premiere lecture
Second Reading -
Deuxieme lecture
Third Reading -
Troisieme lecture
',
KEY PLAN SCALE = 1:20,0(
Leuand
O wau IM Al,a
■
D-d L 117 �
■ aaasro. e>r.. wn r �
O'`��O
p- D 26
�
1.0�
• k16N a..k .,. r ,.�
�,
No �
c�
O vr. MrA.I ati+lri vii
e rp. orM aa„
w.rwe
f E,1
S +E s
-A
Fu1UR�
<J,
tT
Notes
LOTH -06*
,.......�
Ntl -
b. .. a.
I��OwYe h iP, ♦MAIM 4vA�eb
^
bo+wr t ,w bMa Ma WwAwk
,0-
� ,�
5 s�w■w.•+w..w,. I. u,q,a ne. Mrs aw,r • rer
O,`a\�
$
yS
f1 M b,k • lln wkn, -- Mw M M IYiwl O,b b
t✓A OwN M aM Nn
♦
�',
�r
•6MLy�
- 516D p
.
4M? stw
4�
Pvrlwae_of Plan
DV.0 PG 107
U N FNl s Y- �'Mr IIS, k CM Lbrl
.7
LOT 11 -09
r 7006 -VIA
R. ;,habn o�
p1 �✓
�w..r. �mm■e
i
Plo a.1W
•�,,
bn
I \
�
�
rl4 oe�
� YN
\
t
. ... a
��. ,
LOT 94-1 WT �
74-2 Z=I W7
r�• om .G
" a4. S: i6arrii i ° ' LAKE
a � ." .k.., . rb
•� r ° �.�, n � w� e �: ., �.°-rro. � ra . ° :"i.'.. a . .
7 �.
� ° a-%41 y7� ra 2011
TENTATIVE SUBDIVISION PLAN
p- D 10. 70D7
�Dreere
a9b _
LOT 10 -01
q.sfouy ggrowe SLOT 1
wl 16W
DAN 11. ESTEY $
a�0C rI,
-1
RHONDA D, ESTEY SUBDIVISION
alD v�
F 2043,0
�,f✓`./��
LOTS 11-02 TO 11.091NCLUSIVE
p' °
oro
PARCEL ^A°
LOCH LOMOM ROAD.
LOCH
``°
LCMOND ROAD
CITY OF SAW JOHN,
COUNTY OF SLANT JOHN,
PRONNCE OF NEW SRUNSINCK.
saw s la ■
`
ar - lnm
ratml,00 Oil l' M A MVIYI1f�11 CdIMfD ■On tOV/ IK
FULTON SURVEYS (2004� LTD
. �
ma wa e.a7 tam srw a■q es
■w �101i ■sys tan
a e. >� r..w. 6ao■ m IIAQ a en ae
��,rl+`a•
__
O ■n Nn. m_.._r_
PUBLIC NOTICE
Public Notice is hereby given that the Common
Council of The City of Saint John intends to
consider amending The City of Saint John
Zoning By -law at its regular meeting to be held
in the Council Chamber on Monday, October 24,
2011 at 7:00 p.m., by:
Rezoning a parcel of land with an area of
approximately 8.2 hectares. located at 3795 Loch
Lomond Road, also identified as being PID No.
00329144, from fORS -1" One and Two Family
Suburban Residential to "RR" One Family Rural
Residential, as illustrated below.
REASON FOR
CHANGE:
To permit the
development of a rural
residential subdivision.
The proposed amend-
ment may be inspected
by any interested per-
son at the office of the
Common Clerk, or in
the office of Planning —
and Development,
City Hall, 15 Market
Square, Saint John,
MR between the hours of 8:30 a.m. and 4:30
p.m., Monday through Friday, inclusive; holidays
excepted.
Written objections to the amendment may be sent
to the undersigned at City Hall.
If you require French services for a Common
Council meeting, please contact the office of the
Common Clerk.
Elizabeth Gormley, Common Clerk
658 -2862
AVIS PUBLIC
Par les presentes, un avis public est donne par
lequel le conseil communal de The City of
Saint John indique son intention d'etudier la
modification suivante a 1'arrete sur le zonage
de The City of Saint John, lors de la reunion
ordinaire qui se tiendra dads la salle du conseil le
lundi 24 octobre 2011 i 19 h:
Rezouage dune parceile de terrain d'une
superficie d'environ 8,2 hectares, situ6c au
3795, chemin Loch Lomond, et portant le NID
00329144, de zone rtsidentielle de banlieue —
habitations unifamiliales et bifamiliales 4(RS -1» i
zone residentielle rurale — habitations unifamiliales
((RR)), comme le montre la carte ci- dessous.
Veuillez faire parvenir vos objections an projet
de modification par 6crit i ]'attention de la sou., -
sign6e i 116tel de ville.
Si vous auriez besoin des services en frangais
pour une r6union de Conseil Communal, ;euillez
contacter le bureau de la greffiere communale.
Elizabeth Gormley, Greif ere communale
658 -2862 tea,
F'L!
RAISON DE LA
MODIFICATION:
Permettre
1'amenagement dune
°?
subdivision residentielle
7�
���
rurale.
ts
Touts personne interes-
see peut examiner le
projet de modification
au bureau de la gref-
fiere communale ou au
bureau de l'urbanisme
et du developpement
A ]'hate] de ville au
15, Market Square,
Saint John,
N. -B., entre 8 h 30 et 16 h 30
du lundi
au vendredi, sauf les jours feriis.
Veuillez faire parvenir vos objections an projet
de modification par 6crit i ]'attention de la sou., -
sign6e i 116tel de ville.
Si vous auriez besoin des services en frangais
pour une r6union de Conseil Communal, ;euillez
contacter le bureau de la greffiere communale.
Elizabeth Gormley, Greif ere communale
658 -2862 tea,
F'L!
Planning
Advisory Committee
October 19, 2011
Your Worship and Councillors:
P.O. Box 1971 506 658 -2800
Saint John
New Brunswick
Canada E2L 4L1
SUBJECT: Rezoning Application - 3795 Loch Lomond Road
;R n
City of Saint John
On September 26, 2011 Common Council referred the above matter to the
Planning Advisory Committee for a report and recommendation. The Committee
considered the attached report at its October 18, 2011 meeting.
Mr. Dan Estey, the applicant, attended the meeting and advised that he was not in
agreement with the Staff Recommendation. Mr. Estey and Planning Staff
responded to questions from Committee members regarding the proposed
development.
The Committee also received one letter expressing concerns about the proposal
and a letter supporting the application. Copies of these letters are attached.
Following consideration of the report, letters and presentation, the Committee
adopted the staff recommendation to deny the rezoning application.
RECOMMENDATION:
That Common Council deny the application.
Respectfully submitted,
x�
Erik Kraglund
Vice Chairman
MR
Project No. 11 -249
95
DATE:
TO:
FROM:
FOR:
PREPARED BY:
OCTOBER 14, 2011
PLANNING ADVISORY COMMITTEE
COMMUNITY PLANNING - PLANNING AND DEVELOPMENT
MEETING OF OCTOBER 18, 2011
�� 04 /
Mark Reade, P. Eng., MCIP, RPP
Senior Planner
SUBJECT:
Name of Applicant: Dan Estey
Name of Owner: Dan Estey
REVIEWED BY:
Ken Forrest, MCIP, RPP
Commissioner
Location: 3795 Loch Lomond Road
PID: 00329144
Municipal Plan: Unserviced Residential
Zoning: Existing: "RS -1" One and Two Family Suburban Residential
Proposed: "RR" One Family Rural Residential
Proposal: To develop a rural residential subdivision consisting of 8 lots
Type of Application: Rezoning and variances to include the area of a lot greater than
15% as part of the lot area without terracing, as required by section
820(5) of the Zoning By -law, for lots I 1 -04, 11 -07 and 11 -08.
SAINT JOHN
---------- --
P.O. Box 1971 Saint John, NB Canada E2L 41 I wwwsaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41
96
Dan Estey
3795 Loch Lomond Road
JURISDICTION OF COMMITTEE:
Page 2
October 14, 2011
The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common
Council concerning proposed amendments to the Zoning By -law. The Committee recommendation will
be considered by Common Council at a public hearing on Monday, October 24, 2011.
The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable
variances from the requirements of the Zoning By -law. The Committee can impose conditions.
STAFF RECOMMENDATION TO COMMITTEE:
That the rezoning be denied.
BACKGROUND:
The Committee, at its meeting of September 22, 1987, approved a temporary use application to excavate
material from the property for the realignment of Loch Lomond Road and construction of the Airport
Arterial subject to the requirements of the Zoning By -law and the following terms and conditions:
a) Prior to the commencement of excavation, a dike be constructed, to the satisfaction of the
Building Inspector, across the full width of the property in the location indicated on the plan
entitled "Existing Conditions ".
b) The dike be maintained until such time as the Building Inspector is satisfied that sufficient
vegetation has been established on this property to prevent erosion and siltation of nearby ponds
and lakes.
c) Prior to the commencement of excavation the rehabilitation boundary be marked by stakes as
directed by the Building Inspector.
d) Excavation cease before November 1, 1987.
e) The property be graded, in accordance with the plan entitled "Proposed New Slopes ", before
November 30, 1987.
f) All areas of this property from which vegetation and /or over - burden have been removed be
covered with a layer of material suitable to support the growth of grass and said areas be sodded
or seeded before June 1, 1988,
On June 23, 2008 Common Council referred a rezoning application for the subject property to the
Planning Advisory Committee for a report and recommendation and set a Public Hearing date of July
21, 2008. The applicant was proposing to rezone the site from "RS -1" One and Two Family Suburban
Residential to "RR" One Family Rural Residential to develop a rural residential subdivision. Following
97
Dan Estey Page 3
3795 Loch Lomond Road October 14, 2011
this, the applicant requested consideration of the application be postponed. At their meeting of July 7,
2008, Common Council subsequently cancelled the Public Hearing scheduled for July 21, 2008.
On February 14, 2011 Common Council assented to a Public Utility Easement associated with the
subdivision of a 4026 square metre lot fronting on Loch Lomond Road from the subject property. The
proposed subdivision to create Lot 10 -01 as shown on the plan submitted with the current application
received Development Officer approval on February 28, 2011 but has yet to be registered.
INPUT FROM OTHER SOURCES:
Municipal Operations and Engineering has the following comments on the rezoning:
• Municipal servicing is not available;
• Detailed engineering drawings from the developer's engineering consultant must be submitted to
the City for review and approval. These plans must consider the full development build out.
• There is an existing lake on the noted property. The proximity of this development to the lake
would be subject to review /comments of New Brunswick Department of Environment.
• The developer's engineering consultant must provide detailed storm water drainage plans and a
design brief indicating how storm water collection and disposal will be handled for the
development.
• The proposed "street in the future" is to be situated between Fillmore and Strawberry Lanes.
Both of these are considered private lanes and act more as residential driveways than streets as
they only have a few residences each. There is no serious concern with the proposed street being
offset from these two accesses.
• On the proposed tentative subdivision plan, the proposed streets, Springer Place and Ellis Court
are shown with a 20 metre R -O -W. The City's Sub - division By -law and General Specifications
require a Rural Road to have at least a 23.1 metre R -O -W.
• Some branches of trees on either side of the proposed street on Loch Lomond Road may need to
be removed to achieve sight lines if /when the street is developed. Adequate sight lines are
available from each direction along Loch Lomond Road but should be verified again by the
developer's engineering consultant.
If there are appropriate provisions, this proposed lot should have access via the "street in the
future" rather than Loch Lomond Road if /when the street in the future is constructed. There are
already over 400 driveway accesses onto Loch Lomond Road from Bayside Drive to the Airport
Arterial and restricting additional accesses onto this Arterial Street is important.
Buildings and Inspection Services has been informed of the application and notes the only issue
related to the Building Code is the design of the access route for the proposed building lots. The Code
requires that the design of the access route consider the size, type and weight of fire fighting apparatus.
To that end the opinions of the Fire Department should be sought and considered.
Saint John Fire Department has reviewed the proposal as it relates to the above - mentioned application
There is no objection to the subdivision application; however the Fire Department makes note that the
street network would have to adhere to the applicable sections of the National Building Code relating to
fire department access.
Dan Estey
3795 Loch Lomond Road
Page 4
October 14, 2011
The Saint John Fire Department reserves the right to accept any turn - around areas as defined by the
developer. A site assessment will be required for the purposes of determining whether fire apparatus can
turn in any of the proposed turn around areas (Cul -De -Sac).
Saint John Transit provides service in this area along Loch Lomond Road with our Loch Lomond
service.
Leisure Services has been advised of the application.
Saint John Airport has been advised of the application.
Transport Canada has reviewed the application to rezone the land in question, and has no objections.
However the area in question lies beneath airspace that is protected by Federal Zoning regulations that
restrict the height of any structure, and any proposed construction would have to lie beneath this
restricted airspace.
New Brunswick Department of Environment has been advised of the application.
School District 8 has been advised of the application.
Saint John Energy has overhead facilities on Loch Lomond Road that can be extended to service the
proposed development. Any cost will be dealt with the developer at a later date.
Bell Aliant have no issues regarding this rezoning, however this could possibly fall under their line
extension policy.
Rogers has been advised of the application.
Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline have been advised of the
application. Maritimes & Northeast Pipeline, and Brunswick Pipeline advise the area is clear of their
facilities.
ANALYSIS:
Subject Site and Surrounding Area
The subject site is located northwest of the Loch Lomond Road / Airport Arterial (NB Route 111)
intersection in East Saint John. The property has an approximate area of 8.2 hectares and 235 metres of
frontage on Loch Lomond Road (70 metres and 165 metres). The site generally slopes from the
northwest to the southeast corner of the property with elevations ranging from 112 metres to 83 metres
with area in the central portion of the property having slopes between 15% and 20 %. A man -made lake
is located in the southeast corner of the site with a portion of the lands in this area designated as a
wetland by the Province of New Brunswick. Aggregate was extracted from the central portion of the site
in conjunction with the realignment of Loch Lomond Road at the Airport Arterial intersection.
..
Dan Estey Page 5
3795 Loch Lomond Road October 14, 2011
Most of the immediate area surrounding the site is zoned "RS -1" One and Two Family Suburban
Residential with single - family dwellings on large lots. This form of development includes areas on the
south side of Loch Lomond Road that are zoned "RR" One Family Rural Residential and "RS -1M" One
and Two Family and Mobile Home Suburban Residential. The Saint John Airport property is located
southeast of the subject site on the opposite side of the Loch Lomond Road / Airport Arterial
intersection and is zoned "RF" Rural.
Proposed Development
The applicant is proposing to develop an 8 lot unserviced rural residential subdivision. The 8 lots to be
developed would be in addition to Lot 10 -01 which received tentative approval from the Development
Officer in February 2011. Access to the development would be from Loch Lomond Road via Public
Streets which are proposed to terminate as cul -de -sacs. The development plan includes the provision for
future connections to adjacent properties.
The applicant is only seeking a rezoning at this time and not subdivision approval. Approval of the
subdivision will be considered at a later date in accordance with the regulations in place at the time of
application.
Municipal Plan Direction
The Municipal Plan has designated this area of the City as Unserviced Residential, and considers it
appropriate for larger residential lots with on -site services. The Plan classifies rural residential
subdivisions as planned, low - density, non -farm residential subdivisions that are physically separated
from existing built -up areas. It is intended that the value of rural living will compensate for any
inconvenience associated with the lack of urban services. With respect to the staging areas for
development outlined in the Municipal Plan, the development is outside of the Stage 1 and Stage 2 areas
that are anticipated to be fully serviced and is instead within the Rural Area outlined on Schedule 9 -A of
the Municipal Plan.
Policy 2.4.4.13 outlines criteria related to the design of Rural Residential subdivisions which include
approximately 11 criteria that proposed Rural Residential subdivisions must meet. Staff note that the
proposed development does not meet the following specific criteria outlined in Policy 2.4.4.13 of the
current Municipal Plan:
rural residential subdivisions shall have lots arranged in a cluster, or in a conventional
subdivision layout, and fronting primarily on an internal local street system which has reasonable
but limited access onto the City street system;
rural residential subdivisions shall generally have no fewer than 20 lots; and
rural residential subdivisions shall be located only in areas which have limited potential for
agricultural, forestry, mineral, sand or gravel reserves, City water supply, or ecological
significance. The Plan further states that it shall be the applicant's responsibility to show that
this potential in the area proposed for rural residential development is limited and not of
significant City or regional importance.
100
Dan Estey Page 6
3795 Loch Lomond Road October 14, 2011
With regards to the layout of the subdivision, Staff are of the opinion that the layout is rather
unconventional in that it is accessed by what is essentially a dead -end street system and contains three
double frontage lots that will require variances at the subdivision approval stage should the development
proceed. The proposed subdivision layout provides for a roadway centreline length of 452 metres along
Springer Place and Ellis Court with an additional 112 metres of roadway centreline length along the
proposed Future Streets for a total roadway centreline length of 564 metres. With 9 lots proposed,
including lot 10 -01, this represents approximately 63 metres of roadway length per lot. Ideally with a
minimum lot width of 60 metres in the "RR" One Family Rural Residential zone, a development would
have a roadway length of 30 metres per lot if it was 100% efficient from a roadway network perspective
with higher roadway lengths per lot representing less efficiency.
Staff also note the subdivision does not meet the current requirements of the Subdivision By -law in that
lots 11 -04, 11 -05 and 11 -06 are double frontage lots that have street frontage on opposite sides of the lot.
The relatively low number of lots per metre of street to be developed in the proposed subdivision makes
the provision of services such as solid waste collection, roadway maintenance and snow removal less
efficient from the City's perspective in that the tax revenue (as a function of the number of lots) per
metre of street is lower representing a lower tax return for the City to offset the cost of service provision.
Staff also note the development does not conform to the Rural Residential policies of the current
Municipal Plan as fewer than 20 lots are proposed.
Based on a review of past development approvals of the site, aggregate material was excavated from the
property in conjunction with the construction of the Airport Arterial (NB Route 111) and realignment of
Loch Lomond Road. Based on this, Staff note the potential for mineral, sand or gravel reserves may
exist in the area proposed for Rural Residential development.
The proposed development does not conform to the provisions of the existing Municipal Plan.
Growth Strategy
The subject property is outside of the Primary Development Area boundary established in the Growth
Strategy and Draft Municipal Plan. The site is also outside of the proposed Rural Settlement area at
Treadwell Lake.
Under the provisions of the Draft Municipal Plan, the majority of the subject site is designated as Rural
Resource. These lands are intended to facilitate resource related activities, where appropriate, such as
forestry operations, agriculture, and extraction activities. Residential Development in the Rural Resource
designation would be limited to newly created lots that have a minimum lot area of four (4) hectares
(40,000 square metres) and have direct access to an existing public or private street. Draft Plan policies
will generally not allow the City to accept the dedication of new public streets within the Rural Resource
Area designation unless Council determines that the new roadway is necessary to provide safe access to
the development or is necessary to improve connectivity between developments in the general area.
101
Dan Estey
3795 Loch Lomond Road
Zoning By -law
Page 7
October 14, 2011
Plans submitted with the application illustrate the proposed creation of 8 new lots (Lots 11 -02 through
11 -09). The lots each meet the existing requirements of the "RR" One Family Rural Residential zone
with respect to the minimum lot width of 60 metres and minimum lot depth of 40 metres.
Three of the proposed lots require a variance from Section 820(5) (b) of the Zoning By -law that requires
that the portion of the lot having a gradient of between 15% and 20% to be graded with terraces such
that at least half of the area having a grade of between 15% and 20% has one or more terraces in such a
manner that the grade is 15% or less. The by -law also allows for the lot to be configured with a terrace
or deck such that the grade of at least one -third of the area that is between 15% and 20% is reduced to a
maximum of 10 %.
The minimum required lot size in the "RR" One Family Rural Residential zone currently is 5,000 square
metres and Common Council is considering an amendment to the Zoning By -law to increase the
minimum lot area requirement to 5350 square metres. On Lot 11 -04 approximately 1280 square metres
of the 5845 square metre lot area has a grade of 20 %. Approximately 2490 square meters of the 5,720
square metre lot area of Lot 11 -07 has a grade of 20 %.and approximately 1190 square metres of the
5160 square metre lot area of Lot 11 -08 has a grade of 20 %.
Staff do not support the granting of the variances as the overall development does not conform to the
current Municipal Plan.
CONCLUSION:
The proposed development does not conform to the current Municipal Plan in that it does not meet the
established criteria for a Rural Residential subdivision. Staff therefore recommend denial of the rezoning
application.
MR
Project No. 11 -249
102
lzs - I
PLANNING AND DEVELOPMENVURBANISME ET Dt-VELOPPEMENT
RR
RS-1
S-1
RS-
Subject Site/site en question:
Location: 3795 ch. Loch Lomond Rd.
Date: September 22 septembre 2011
Scale/6chelle: Not to scale/Pas a 1'6chelle
is 'PRIR�
RS -1
103
. . ......... ...... . . .........
<AWrT
A i R1
RF
RF
PID(s)/NIP(s):
00329144
/I
-�O
O y
2 A.
° ti8
o
e�
2
6 -5 Qyo
a o
J
8 O o 9
RZ
C)
a h
11 0
j r
-HA pC0 HpfiN --�
a
II O
S F \`
1111 l V � w o
l\ l Y
1 n o 2 h
m a co
CD
M a
\ N
/ 901
9c'K
4 _
E t o� tFt p(lit ry e� gsg k��.> •3 0
D< pg 1 A j A Ff 7r !kC��6X7iS ;�
gr m gg ) s 6
z m m w _ i8 9 i ig lz�S F d�
O C 7i
- EB
s i t
n FF z < 0 5 Y s E L3 f
S m Z Z
� E o
e
0
104
Phones: {5862
(506) 635 -8855
Galbraith Equipment Company Limited
City of Saint John
Planning Department
P. O. Box 1971
Saint John, N.B.
E2L 4L 1
Attn: Mark Reade, PEng
Senior Planner
Re
Dear Sir.:
Ready Street
Saint John West, N.B.
E2M 3S5
Proposed Rezoning
3795 Loch Lomond Road
October 07, 2011
Fax: (506) 635 -1944
We have one objection to the above proposal. We would like to see the cul -de-
sac at the end of Springer Place re- located to butt our property line.
The main reason for this is the existing ground elevation at this point is
approximately 65 feet lower than the ground elevation at the proposed future street to the
north. Access for a future lot in this area could be had without additional roadways to
this location thus eliminating roadway maintenance costs to the City.
RAR/llb
105
Reade, Mark
From: O'Connor, Colleen
Sent: October 6, 2011 1:18 PM
To: Reade, Mark; Flecknell, Jillian
Subject: FW: Proposed rezoning 3795 Loch Lomond Road
From: Doucet, Kim [mailto:kim.doucet @ws- ts.nb.ca]
Sent: October -06 -11 1:04 PM
To: External - Planning
Subject: Proposed rezoning 3795 Loch Lomond Road
To whom it may conern
Regarding the proposed rezoning of 3795 Loch Lomond Road this is to advise that Mr and Mrs Louis Doucet of 3840
Loch Lomond Road have no issues with this proposed plan. We wish all the best to the Esteys...
Louis and Kim Doucet.
E -MAIL CONFIDENTIALITY CLAUSE
This e -mail and the information contained in it is confidential, may be privileged and is intended for the exclusive use of
the addressee(s). Any other person is strictly prohibited from using, disclosing, distributing or reproducing it. If you have
received this communication in error, please reply by e -mail to the sender and delete or destroy all copies of this
message.
CLAUSE DE CONFIDENTIALITE POUR LES ENVOIS PAR COURRIEL
Le present courriel et les renseignements qu'il contient sont confidentiels, peuvent titre proteges par le secret
professionnel et sont a ('usage exclusif du (des) destinataire(s) susmentionn6(s). Toute autre personne est par les
pr6sentes avis6e qu'il lui est strictement interdit d'en faire ('utilisation, la diffusion, la distribution ou la reproduction. Si
cette transmission vous est arriv6e par erreur, veuillez en aviser imm6diatement 1'expbditeur par courriel, puis effacer ou
d6truire toutes les copies du present message.
106
�Y V
�Y
The City
of SWnt John
ctober 11, 2011
His Worship Ivan Court and
Members of Common Council
Your Worship and Councilors:
RE: Overnight Parking Policy
Overview:
On street parking, particularly in the Uptown business & entertainment areas, is sometimes
challenging. One particular source of frustration for residents and visitors is the ticketing of
vehicles that have been left on the streets overnight. While this policy serves a valuable purpose
in some instances, e.g. to allow for winter snow clearing or street cleaning /sweeping, in some
instances those activities are not being carried out and yet vehicles are still ticketed.
Referral Motion:
That Council refer to the City Manager, for review and provision of a brief report from the
appropriate staff person, as to what, if any, amendments are possible so as to allow for greater or
more flexible overnight on- street parking in the Uptown area.
Yours very truly,
Mel K. Norton
Councillor
Saint John City Council
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 40 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
107
Oct 19, 2011
Your Worship Mayor Ivan Court
and Members of Common Council
Re: The Pending closure of Morna Heights School
The possible closure of the Morna Heights School has been discussed around this Council table
a number of times and the residents of the Ketepec, Belmont and Morna area of our City are
looking for leadership and action from this Council.
We all know what this will mean to this community and its future growth. This portion of our
community needs the leadership of this Council in explaining to the District Education Board and
Province of what the school closure will mean for this community and Saint John in general.
I therefore move that Mr. Kenneth Forrest and the Planning Department of the City of Saint
John appear before Council, and make a verbal presentation, about the negative impact to this
community and to Saint John in general to any and all groups that will play a hand in the
decision to close the Morna Heights School.
Respectfully,
Bill Farren
Councillor
Thje City of Saint John
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 40
1:
.a„
Oct 19, 2011
Your Worship Mayor Ivan Court
and Members of Common Council
Re: Saint John Trade & Convention Centre Revitalization
The Taxpayers of Saint John own the Trade & Convention Centre and it is the City that is
responsible for its upkeep and repair. For a number of years Council has been told that the
Trade & Convention Centre is badly in need of an update in modern convention requirements
such as computer, media, wiring and lighting to name a few of the items needed to bring it into
the 21st century. As well we have also been told that the layout of the Centre needs to be
better aligned to be a modern day convention centre so it can better serve its users. With this
in mind, in the 2010 budget this council has committed $3 million for its share of the $9.5 million
needed for the upgrade. This Council has seen the plans for the revitalization of the Trade &
Convention Centre and have endorsed it, as well a small committee has met with the two
different levels of Government to explain to them that this centre is our number one "economic"
priority.
While the other two levels of Government have committed large sums of money for Harbour
Cleanup we have also been knocking on their doors for even larger sums of money for safe
clean drinking water, which is our City's # 1 priority. Both levels of government realize the need
to upgrade the T &CC but they are committed to help our City obtain safe clean drinking water
first and are looking for the funds for our City to have safe water and we appreciate the
investment they are making in this regard to Saint John.
The people who invest and work in our City's hotels, restaurants, gift shops, art & craft shops
and clothing stores count on the spinoffs that the T &CC bring to our City the same as they
depend and count on the spinoffs of the Cruise Ship industry. It is also very well known to us
that the Saint John Airport, in just a few years will have to start paying rent to the Government of
Canada for their facilities. The Airport needs the additional air traffic that the conferences and
trade shows create in our city. But we badly need an upgrade to our T &CC so it can continue
to draw these conferences to our City, in order to help our local service industry and airport be
sustainable.
It is known that the convention industry creates approximately $240 million annually to our local
economy and that the many people in Saint John who work or have invested in a number of the
hotels, restaurants, art & craft shops, as well as our airport, count on us to help keep Saint John
a destination city and having a modern T &CC will help us accomplish that. So let's invest in
ourselves and become a destination city again and renovate the Saint John Trade & Convention
Centre.
Q).,
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
109
I therefore move, because of the importance, and the fact that the SJTCC is a key
economic driver for Saint John and the future growth of our city and the jobs it helps
maintain, that the much needed upgrade to the Saint John Trade & Convention Centre be
included in the 2012 budget and that every effort be made to have this project started in
the year 2012 with or without the other two levels of government.
Respectfully,
Bill Farren
Councillor
The City of Saint John
110
The City of Saint John
Mayor and Council
October 12, 2011
Re: Women's Football World Tournament
Your Worship and Members of Council:
Through the strong efforts of Mr. Larry Harlow, the City of Saint has the opportunity to host the
2013 Women's Football World Tournament. In fact, the short list for hosting the event is
between Texas and Saint John, New Brunswick.
This event is an opportunity for the City to realize an estimated $1.5 million in spinoff revenues
and to showcase our wonderful city on the world stage.
I would propose Council officially endorse this event to be hosted in the City of Saint John.
Regards
Stephen Chase
Deputy Mayor
6-4).._
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
111
October 24, 2011
His Worship Mayor Ivan Court, Deputy Mayor Chase
And Councillors
Subject: Listing of Committees
At the June 20, 2011 meeting Council passed the following resolution:
"RESOLVED that the Common Clerk's Office publish a comprehensive listing of appointments that Common Council
makes to committees. The listing is to include (at a minimum) the name of the organization, terms of reference for
the organization, expected time commitments, regular meeting times and any remuneration (monetary or in -kind)
received by the appointee for the work done on that particular committee on behalf of the City. Further, this
information is to be published on the City Website no later than the end of October of this year ".
The Common Clerk's office keeps the records of the Nominating Committee of Council and the
appointments made to committees, however we do not have the responsibility or the capacity to
maintain records of committees with the exception of the Pension Board and Saint John Energy. The
terms of reference vary in complexity and length depending on the committee. Decisions of the various
committees such as time commitments, election of officers, and changes to by -laws are made by each
board and are subject to change. Essentially the committees operate independently without
communication with the Clerk's office.
I believe the intention of the resolution was to assist the public to understand what committees are in
place in the City and to offer a guide for interested citizens. To this end the Clerk's office has contacted
the Chair, a board member or staff member of each organization /committee and compiled the attached
listing which includes a summary of each mandate. This listing is subject to change depending on
legislation, by -law or decisions of each board. In order to help interested citizens obtain information
about a certain committee which is not contained in the attached, we have affixed the Clerk's phone
number and e-mail address on the listing as we would be able to direct them to a committee member
who would be better able to assist.
Our Communications department advises that placing the listing on the website could be done
immediately upon Council approval and translation of the attached.
Respectfully submitted,
Elizabeth Gormley
Common Clerk
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
112
Page 1
AGENCIES, BOARDS AND COMMISSIONS
For committee contact information please call the Common Clerk's office at 658 -2862 or email commonclerk@saintiohn.ca
Committee Name
# of
Committee Composition
Description
Time Commitment
Remuneration
Members
Saint John Aquatic Centre
7
Director of Recreation & Parks; 3
Responsible for the management and
Monthly
Reimbursed for
Commission
members appointed by Council;
operation of the City's Aquatic Centre facility.
reasonable expenses;
1 each from Rothesay,
no other remuneration
Quispamsis, Grand Bay - Westfield
Canada Games Foundation
9
Mayor or designate; 8 members
To receive and maintain a fund and apply the
Meetings held 3 or 4
None
(Saint John Jeux Canada
appointed by council
income or capital for the training and
times per year
Games Foundation)
development of amateur athletes in Canada;
to receive the surplus funds of the Saint John
1985 Canada Summer Games Society.
Carleton Community Centre
8
Members appointed by council;
To provide improved opportunities for
Monthly (approximately
None
Advisory Committee
consists of a cross section of the
human growth and development within west
1 % hours in duration)
community: education, clergy,
Saint John; goal of cooperation.
business, youth and seniors
Design & Building Standards
Minimum
City Staff; 2 council members;
To recommend to Council what design and
Once PlanSJ process is
None
Committee ( aka Urban
of 4
several members of the
building standards should be implemented
complete, will meet
Design)
community with knowledge in
and where they should be applied.
biweekly; approximately
design, building standards and
2 hours in duration
construction
Saint John Destination
11
7 appointed directors (5 by the
To bring a strategic focus to the efforts of the
As required
Reimbursed for
Marketing Organization Inc.
City of Saint John and 2 by Saint
various tourism sectors (including an events
reasonable expenses;
John Hotel Association); 4
resource), create a unified marketing
no other remuneration
directors elected by industry
strategy, better sharing of information and
members
opportunities and coordinate branding.
Enterprise Saint John
16
1 member appointed by
To promote economic development in Saint
As required
None
Quispamsis, Rothesay, Grand
John, Rothesay, Quispamsis and Grand Bay-
M91
Page 2
WEI
Bay - Westfield; 5 members
Westfield
appointed by Council; 8
members appointed by Her
Majesty the Queen
Saint John Environment
11
1 member of council; 10
Encourage and support activities which
Minimum of 9 times per
None
Committee
community members
enhance the public's awareness of the
year
importance of a clean environment
Fort LaTour Development
9
4 members appointed by council;
Develop or cause to be developed the area of
Monthly
None
Authority
3 members appointed by the
land on which Fort LaTour was located and
province; 2 members appointed
adjacent land as a historic attraction for the
by NB Historical Society
education benefit of the citizens of NB and
for the economic advantage of the City.
Fundy Trail Development
Not
City invited by the Fundy Trail
To foster greater participation and to enable
As required
None
Authority Inc.
specified
Development Authority to hold
economic spin -offs from the Fundy Trail
one seat on the Board
Parkway.
Harbour Station
7
4 members appointed by council;
Established to operate the Regional
Meetings held 3 or 4
None
Commission
3 members appointed (1 each)
Exhibition centre known as Harbour Station.
times per year;
by Rothesay, Quispamsis and
approximately 2 hours
Grand Bay - Westfield
in duration
Heritage Development
9
1 member of council; at least 1
To investigate and report on the
Meetings held every 2nd
None
Board (formerly
resident - property owner; at least
establishment of preservation areas and
Wednesday for
Preservation Review Board)
1 member with architectural
related by -laws and includes such things as
approximately 2 hours
experience; at least 1 member of
making recommendations on by -laws,
a local preservation society
engaging consultants, advising management
with respect to policy and adopting
guidelines.
Imperial Theatre Inc.
6
1 member from Saint John,
To promote and support the Imperial
Meetings held 4 times
None
Grand Bay - Westfield,
Theatre.
per year for
Quispamsis, Rothesay, Province
approximately 1 % hours
of NB, and NB Arts Council
WEI
Page 3
Leisure Services Advisory
13
11 members appointed by
Advises council on all matters involving the
Minimum of 6 meetings
None
Board
council; 2 members of council
Parks and Recreation functions for which
per year
council seeks advice or matters that have
become significant community issues.
Lord Beaverbrook Rink
7
4 members appointed by council
To manage and administer the operations of
As required
None
at least one of which is from
the Lord Beaverbrook Rink.
Lancaster and one from Simonds
Planning Advisory
9
Members must reside in
To provide advice to council on applications
Monthly; approximately
Chair receives $300 per
Committee
municipality; council and city
to amend the Municipal Development Plan,
4 hours in duration
year; members receive
staff can be appointed but must
the Zoning By -Law or Section 39 conditions;
$225 per year
not constitute majority
provide advice with respect to subdivision
proposals; make decisions with respect to
conditional uses, variances and similar uses.
PRO Kids (Positive
15
1 member of council; director of
Provides program and financial assistance to
Minimum of 6 meetings
None
Recreation Opportunities
Leisure Services; members
children and youth so that all have the
per year
for Kids)
represent cross section of
opportunity to participate in arts, cultural,
community interest
recreation and sport activity of their choice.
Power Commission of The
Currently
The number of commissioners
Responsible for approving the operations,
10 to 12 meetings per
$200 per meeting per
City of Saint John
7
shall be the number appointed
making decisions on operating plans and
year
Commissioner
by the City of Saint John from
policies, which involves an awareness of a
time to time.
variety of legislation and other matters.
Rockwood Park Advisory
11
Mayor; 5 members appointed by
To investigate, study and make
Several times per year
None
Board
council on the recommendation
recommendations to the Saint John
of Saint John Horticultural
Horticultural Association and the City on such
Association; 5 members
matters regarding the development of
appointed by council
Rockwood Park.
Saint John Airport
15
City of Saint John appoints 2
Operates as a community not - for - profit
As required
Reasonable
directors; members must be
corporation, incorporated in the PNB under a
remunerations for
residents of NB
lease agreement with the federal
services and expenses
government; Governance and operating
(determined by the
"R
Page 4
`f reel
transparency is ensured by appointment of a
board)
Board of Directors representing a number of
stakeholder groups.
Saint John Board of Police
7
1 member appointed by Solicitor
To establish a vision and actionable
Meetings held 11 times
Chair receives $3500
Commissioners
General; 5 members appointed
objectives for the community, to provide
per year for
per year; Members
by council; Mayor; Chief of Police
oversight (including complaints) and to
approximately 3 hours
receive $1500 per year
(ex- officio)
ensure accountability in the application of
in duration
Police resources to accomplish the
objectives.
Saint John Community Arts
10 to 15
Minimum of 10 to a maximum of
Develops and promotes the arts as integral to
Minimum of 9 times per
Reimbursed for
Board
15 members appointed by
the vitality of the Saint John community;
year
reasonable expenses;
council, 2 of which can include
actively supports the development and
no other remuneration
members of council
growth of arts and culture within the Saint
John community.
Saint John Development
9
5 members appointed by council;
To develop and promote the revitalization of
Meetings held twice per
None
Corporation
includes reps from Uptown Saint
the City Centre District and oversee the
year for approximately
John, Port Authority, Enterprise
public interest in the Market Square Project
% hour
Saint John and Board of Trade; 1
and the mandate of developing the
member appointed by Province
waterfront.
of NB; 1 member appointed by
the federal government
Saint John Emergency
18
Director of SJ EMO (Chair);
To provide guidance and advice to the
4 meetings per year
None
Management Organization
Manager of Emergency
Director of SJ EMO to improve the municipal
(more if required)
Advisory Committee
Preparedness; Fire Chief; Mayor;
emergency management service; provides
3 councilors; Common Clerk; CEO
input by a range of stakeholders in the
of Saint John Energy; 6 members
preparation, implementation, maintenance
representing each of the four
and revision of all municipal emergency
wards; industry representative;
management services.
non - governmental social service
agency representative;
`f reel
Page 5
117
administrative support person
Saint John Free Public
9
Appointed by council; also one
Duties of the board are specified under the
Monthly meetings;
None
Library
member of common council
NB Public Libraries Act; the board administers
approximately 2 hours
all aspects of the library in conjunction with
in duration
the head librarian.
Saint John Industrial Parks
6 to 9
Appointed by council
Subject to the Companies Act, the Board has
Monthly; approximately
None
full power and authority to control and
1 % hours in duration
manage the business and affairs of the
Corporation.
Saint John Non - Profit
9
At least 2 members from Rotary
To develop, construct, maintain and operate
As required
None
Housing
Club; no more than 2 members
housing for low and moderate income
of council; all members must be
seniors, families and special groups without
approved by Council
hindering or competing with the private
sector.
Saint John Parking
7
Members must be residents of
To regulate and control parking in the City of
Monthly meetings
Chair receives $15 per
Commission
Saint John
Saint John and to maintain the parking
(more if required);
meeting; members
meters installed on said streets with power
approximately 1 % to 2
receive $10 per
to install and /or remove meters as the
hours in duration
meeting
Commission deems desirable; to establish
rates and collect the proceeds.
Saint John Port Authority
7
1 member appointed by Council
To oversee the operation of the Port of Saint
Minimum of 6 to 8 times
As of December 31,
John, provide the required port infrastructure
per year for
2010 remuneration in
to support maritime trade and to promote
approximately 5 hours
the amount of $33,000
the port in the best interests of Canada's
in duration; committee
annually
domestic and international waterborne
work also required
trade; the Board is responsible for the
which includes at least 4
management of the activities of the
meetings per year
Authority.
Saint John Substandard
5
1 member of council; 4 persons
Required to allow those property owners
As required
Chair receives $600 per
Properties Appeal
(1 of whom should be bilingual)
who have been served a notice dealing with
day; Vice Chair receives
117
Page 6
Committee
who are not members of council
dangerous and unsightly premises to appeal
$300 per day; council
the decision of the Standards Officer.
members do not
receive remuneration
Saint John Transit
7
No more than 2 councillors on
The commission has full power and authority
Biweekly meetings or as
Reimbursed for
Commission
the commission; members must
to maintain and operate a public transit
required for
reasonable expenses;
reside in the City of Saint John
system.
approximately 1 % hours
no other remuneration
in duration
Taxation Review Committee
11
7 citizens; 4 members of council;
To review, study and report to Council with
As required
None
City Staff
respect to taxation and spending by the City;
to make recommendations as to whether tax
cuts are achievable.
Taxicab Advisory
5
3 citizens not involved in the
To promote and encourage service to the
As required
None
Committee
taxicab industry; 1 member who
public, professionalism and the interests of
holds a valid taxicab license; 1
the taxicab industry.
member who holds a valid
taxicab operator's license
Trade and Convention
7
4 members appointed by
Reviews the annual budget prepared by
6 times per year
None
Centre Oversight
Council; 1 member appointed by
Hilton Canada for the operation of the Saint
Committee
each of Rothesay, Quispamsis,
John Trade and Convention Centre; monitors
Grand Bay - Westfield
the operations of the facility; makes
recommendations to the Greater Saint John
Regional Facilities Commission for the
amount of the annual operating subsidy to be
shared by the four municipalities.
Uptown Saint John
21
1 member appointed by Council
To assist, promote, encourage, coordinate
Minimum of 6 meetings
None
and advance commercial, residential,
and a maximum of 9
recreational, cultural, civic development and
meetings per year
economic welfare of the Central Business
District.
`§RI
REPORT TO COMMON COUNCIL
M &C2011 -273
October 191h, 2011
His Worship Mayor Ivan Court
The City of Saint la
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Musquash Water Pumping Station - Electrical Fire August 1, 2011
BACKGROUND
The Musquash Water Pumping Station is located on the East Branch Reservoir of the
Musquash Watershed approximately 10 kilometers in a westerly direction from
Route 7. This station was originally constructed in 1971 and is utilized to supplement
raw water demands on Spruce Lake during periods of low lake levels typically during
the summer and early fall.
On August 15Y, at about 12:30 pm, the 4160 volt starter associated with Pump No. 1
at the Pumping Station (PS) was damaged by an electrical fault inside the starter cell.
This fault caused the 4160V main breaker feeding the starter line -up to trip causing a
complete black out at the pumping station. An associated electrical fire damaged
the equipment that pumps water from Musquash to Spruce Lake.
On August 2nd, Saint John Water issued an advisory to residents and businesses on
the West Side requesting reduced water usage during the period the pumping
station would be out of service. The water usage restriction was lifted on August 12th
when the station resumed normal operation after emergency interim repairs were
completed and tested.
ANALYSIS
The Musquash PS is equipped with two 2000hp water pumps, with a dedicated
starter for each pump motor. The 4160V starter line -up at the facility has three cells
(see Figure 1 on page 2). The first cell houses the contactor for the station service
transformer (300kVA, 4160/600V), the second cell the starter for Pump No. 1, and
the third cell the starter for Pump No. 2.
AMEC Americas Ltd. (engaged by Saint John Water to assist in the recovery)
performed a visual inspection of the facility and concluded the electrical fault in the
Pump No. 1 starter cell was caused when insulation on one of the Potential
119
MUSQUASH PUMPING STATION - ELECTRICAL FIRE AUGUST 15T, 2011 OCTOBER 19TH, 2011
REPORT TO COMMON COUNCIL M & C 2011- 273 PAGE 2
Transformer (PT) leads (wires connecting the PT to the bus bars in the switch gear)
failed and shorted to the metal enclosure. The resulting fire (fault) caused extensive
damage to the starter contactor assembly and the high voltage compartment of the
starter cell. The damage in the control compartment was limited by the internal
barriers in the cell. The adjacent starter and cells received smoke and soot
contamination; as did the rest of the electrical room.
Interim Emergency Repairs
On August 3rd, SJ Water with representatives from AMEC and Eaton (Electrical
Services & Systems) developed an emergency repair plan and began execution of
interim repairs. These allowed the station to return to service on August Stn _
utilizing only Pump No. 2. The starter for Pump No. 1 was damaged beyond repair
and its replacement can only occur when the station is taken offline during the
winter months. The station must remain in operation until at least late November to
supplement the industrial water demands on the Spruce Lake Watershed. The
majority of the required repair work will need to occur after November, for
completion prior to a late spring 2012 startup.
AMEC provided guidance to Eaton and SJ Water staff through the emergency repairs
and recommendations on full PS restoration. AMEC fees were $15,000 plus HST.
The work performed by Eaton totalled $51,541 plus HST.
120
MUSQUASH PUMPING STATION - ELECTRICAL FIRE AUGUST 15T, 2011 OCTOBER 19TH, 2011
REPORT TO COMMON COUNCIL M & C 2011- 273 PAGE 3
Saint John Water staff worked with the contractor and consultant to restore the
station resulting in labour and benefits costs of $13,514.
The total cost of the interim emergency repairs was $88,705. The City has filed an
insurance claim for reimbursement of these emergency repair costs along with the
costs to fully repair the station.
Required Musquash Pumping Station Repairs prior to 2012 Startup
Emergency repairs were undertaken with the knowledge that complete replacement
of the starter lineup and other repairs were needed once the station was taken
offline for the winter months. AMEC has recommended the following components
be replaced prior to startup for the 2012 operating season.
Replacement of the 4160V starter lineup (No. 1) damaged on August 1"
This item may be covered, in whole or in part, by insurance
Replacement of the main breaker servicing the 4160V starter lineup. This
item is approaching the end of its useful life.
Replacement of the bus duct from the 69kV- 4.16kV transformer to the
main breaker with new cable bus. The bus duct has deteriorated as a result
of age and has the potential for failure.
Replacement of the unshielded feeder cables from the 4160V starter lineup
to the two pumps and the station service transformer. These cables have
reached their useful life and need to be replaced with new shielded cables.
Rerouting of the cable tray from the 4160V starter lineup to the pumps. The
current location of the cable tray impedes access required to properly clean
the pump screens.
Replacement of the existing battery charger. The current charger is beyond
its useful life and the potential for failure exists.
Installation of a fire alarm system for this unmanned facility.
Installation of a neutral grounding resistor on the 69kV- 4.16kV transformer.
The existing system is solidly grounded and the installation of this resistor
would limit the ground fault current to a manageable level; lowering risk of
arcing faults and damage to equipment should a line to ground fault occur.
Engineering Services
The time frame to complete the electrical design, issue tenders, and complete the
construction work prior the spring start -up of the station means an intense design
and construction schedule. Given the required timeline, staff requested that AMEC
121
MUSQUASH PUMPING STATION - ELECTRICAL FIRE AUGUST 15T, 2011 OCTOBER 19TH, 2011
REPORT TO COMMON COUNCIL M & C 2011- 273 PAGE 4
submit a proposal for design and construction management services. Staff has
reviewed the proposal for completion of the required work (items 1 to 9 below) and
is of the opinion AMEC has the expertise, the background knowledge of the facility
and the ability to meet the operational timelines for this reconstruction project.
The proposed cost of AMEC's work is approximately $45,800, including the City's
eligible HST rebate. An amount of $450,000 is included in the proposed 2012 Water
and Sewerage Utility Fund Capital Program for this project (to cover design,
construction and construction management).
Opinion of Probable Construction Cost
Item
Description
Subtotal
1
MV MCC replacement
$109,000
2
MV breaker replacement
$69,000
3
Install cable bus for transformer
$52,500
4
Replace feeder cables and motor JBs
$30,000
5
Reroute cable tray
$2,000
6
Replace battery charger
$8,000
7
Install fire alarm system
$13,500
8
Install neutral grounding resistor
$7,000
9
Commissioning
$9,000
10
Contingency
$50,000
Total
$350,000
Insurance Claim
An insurance claim has been filed for the loss experienced from the electrical fire.
The adjuster representing the insurance company has visited the station and is of
the opinion the City of Saint John has coverage for the loss. The coverage extends to
whatever was damaged by the resulting fire, but not the component or part that
caused the fire itself. Staff is now preparing documents for submittal to the
insurance company explaining the cost of emergency interim repairs and the
proposed cost of full repairs to be completed.
122
MUSQUASH PUMPING STATION - ELECTRICAL FIRE AUGUST 15T, 2011 OCTOBER 19TH, 2011
REPORT TO COMMON COUNCIL M & C 2011- 273 PAGES
V1T1*11 91\1111111119C1F_1S TEI"1T /l
The Musquash Pumping Station is a key piece of infrastructure for the West
Industrial Water System. As such, the cost of this infrastructure and the repairs
made thereto must eventually rest with users of that system (Irving Pulp & Paper
and the NB Power Generating Station at Coleson Cove). In 2011, about 87% of the
water drawn from Spruce Lake was directed to meet industrial water demands. The
volumes used could not be provided without pumping from Musquash.
Given the high industrial water demand from Spruce Lake, the Musquash PS may
have to operate on a year -round basis, even after moving the entire West potable
demand to the Latimer Lake — Loch Lomond Potable System.
Spruce Lake has adequate capacity to provide for current West potable demands.
RECOMMENDATIONS
It is recommended that Common Council:
1. Give early approval to the Musquash Pumping Station repair project as
outlined in this report in the amount of $450,000 (as included in the
proposed 2012 Water and Sewerage Utility Fund Capital Program) and
authorize staff to proceed with the tendering process for repairs; and
2. Accept the proposal from AMEC Americas Ltd. for engineering services
(design and construction management) for the repair and restoration of the
Musquash Pumping Station, and that the Mayor and Common Clerk be
authorized to execute the appropriate documentation in that regard.
Respectfully submitted,
J.M. Paul Groody, P. Eng.
Commissioner,
Municipal Operations and Engineering
J. Patrick Woods, CGA
City Manager
123
REPORT TO COMMON COUNCIL
M &C2011 -275
October 19, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Peel Plaza Municipal Infrastructure Upgrades
PURPOSE
71n
The City of Saint john
The purpose of this report is to update Council on the status of the Peel Plaza Municipal
Infrastructure Upgrades project and to request approval for additional expenditures.
BACKGROUND
On August 30, 2010 (M &C 2010 -278) Common Council awarded Contract 2010 -18: Peel Plaza
Municipal Infrastructure Upgrades to Gulf Operators Ltd. at their tender price of $6,839,393.93.
Subsequently, the district energy system pipework was removed from the contract and it reduced
the approved value of the estimated works to $5,181,255.66 including HST. On December 20,
2010 (M &C 2010 -416) Common Council were updated on the project and informed that there
were extra costs incurred due to contaminated soils and that staff would report back with an
update when final costs were established.
On September 27, 2010 (M &C 2010 -321) council awarded the construction management
services contract to Stantec for the Peel Plaza Municipal Infrastructure Upgrades at a cost of
$605,542 including HST. On August 31, 2009 (M &C 2009 -225) the council report summarized
the contribution of $760,000 from Saint John Energy, of which a minimum of $389,000 will be
reimbursable back to the project for civil works such as new duct banks. An invoice will be sent
to SJE in the coming weeks for that amount.
Construction work is expected to continue until late November and commence again in the
spring for a completion date in early summer.
ANALYSIS
This project involves work on four streets bordering Peel Plaza — Wellington Row, Carleton
Street, Hazen Avenue and Union Street. As is normal for most large construction projects, there
has been some unforeseen work arise through the course of the construction project. Most of the
124
Report to Council
October 19, 2011
Page 2
unforeseen work to date has been what is considered typical for a project of this nature. The
work has been slower and more costly than expected due to the amount of bedrock, the number,
size and condition of the underground ductbanks (many of which were not known before
excavation work commenced) and the number of extra items requested by the City that were not
part of the tendered design drawings. During the course of the works on Carleton Street, the
contractor encountered contaminated soils that required specific handling and disposal
requirements not included in the original contract. The additional cost incurred for this
unforeseen work was $345,000 and included handling, treatment and disposal at an approved
site.
These issues have increased the scope and cost of the project for both the contractor, Gulf
Operators, and, the engineering consultant, Stantec, who is managing the project. Originally, it
was planned to have Stantec manage this project for 29 weeks, but, now the project duration is
forecasted to be 63 weeks. The complicated construction process has generated 122 change
orders to date totaling $588,108.38 plus tax, with more expected to complete the project. This
exceeds the contingency amount allocated for the project. The project team is looking at ways to
reduce costs in order to offset some of the extra work costs.
Street lighting is another important element in this project. Saint John Energy is planning to
supply and install thirty four new street lights and eight refurbished street light poles on this
project at a cost of $158,000 plus tax. Council authorization is required before a Purchase Order
is provided to Saint John Energy. It is planned that the poles be installed before the end of the
year so that the new bases are not damaged by snow plows. The cost of supply and installation
was not a part of the Gulf Operators contract.
FINANCIAL IMPLICATIONS
The Contract includes work that will be charged against the 2009 Water & Sewerage Utility
Fund Capital Program and the 2010 and 2011 General Fund Capital Programs. An analysis has
been completed which includes the estimated amount of work on this project that will be
performed by City forces and others.
It is estimated that the consultant will need up to an additional $150,765 to complete the
construction management and site supervision. It is also projected that the final cost of the
construction itself will be $5,374,060, which is $192,804.34 above the approved amount (HST is
included in these projections).
The analysis identifies a total amount of $1,440,000 provided in the 2009 Water & Sewerage
Utility Fund budget and the estimated amount of work for the General Fund component of the
Peel Plaza Municipal Infrastructure Upgrades project was $4,360,000 including the $760,000
contribution to be provided by Saint John Energy (M &C 2009 -225). The projected completion
cost of the contract including utility work and construction management services is estimated to
be $6,164,534, including the City's eligible HST rebate — resulting in a $1,770.36 positive
difference in the Water & Sewerage Utility Fund Capital Program, and, a $366,304.37 negative
difference in the General Fund component of the project. It is proposed to increase the carry
forward amount under the 2012 General Fund Capital Program by $390,000 to cover the cost
difference.
125
Report to Council
October 19, 2011
Page 3
RECOMMENDATIONS
It is recommended that:
1. The Peel Plaza project carry forward amount under the 2012 General Fund Capital
Program includes $390,000 to cover the additional costs identified in this report.
2. Contract No. 2010 -18: Peel Plaza Municipal Infrastructure Upgrades approved value of
estimated work be increased to $5,390,000 as calculated based upon estimated quantities.
3. Common Council authorize Purchasing and Materials Management to issue a Purchase
Order to Saint John Energy in the amount of $158,000 plus tax for the costs associated
with the supply and installation of the new street lights on the streets surrounding the Peel
Plaza project.
4. The Agreement with Stantec to complete the construction management services for the
Peel Plaza Municipal Infrastructure Upgrades project be increased from $605,542 to a
maximum upset fee of $756,307.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
126
REPORT TO COMMON COUNCIL
aim
October 19"', 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors
City of Saint John
SUBJECT: Warning and Disclaimer for Public WiFi Service at City Owned Facilities
BACKGROUND:
In the 21St Century being connected and connecting to the internet is to the telephone what the
telephone was to the mail service 100 years ago. Twenty years ago payphones were common
place in public areas and hotels; today users congregate in these areas to access wireless
hotspots. Wireless communication or WiFi is the preferred and number one method that the
world uses to connect to the internet. Municipalities that facilitate wireless access by providing
free public internet portray an open, connected, and cooperative persona.
ANALYSIS:
Implementing a municipal WiFi system would require an expensive network upgrade and
infrastructure investment. The City of Saint John has made a limited investment in WiFi
infrastructure. This infrastructure was implemented to provide network connectivity for City
operations in City Hall, Municipal Operations, and Leisure Services. This system has now been
augmented and the City's Local Area Network (LAN) has been extended. As a result the City is
in a position to provide free public internet access at the following City owned facilities:
• City Market,
• P1anSJ Storefront,
• Canada Games Aquatic Center
• Charles Gorman Arena,
• Hilton Belyea Arena,
• Lord Beaverbrook Arena,
• Peter Murray Arena, and
• Stewart Hurley Arena.
127
Prior to using the City's free public internet service users need to acknowledge a Warning and
Disclaimer policy. This document (see attached policy, entitled "City of Saint John WiFi
Warning and Disclaimer ") informs the user of the risks of the service and the manner in which
information is collected and used in the course of providing the service. The policy was written
by the City's Legal Department with input from the Common Clerk's office.
FINANCIAL IMPLICATIONS:
Free public WiFi can be provided to Citizens and visitors of City Facilities. This service will not
result in additional Operating or Capital expenses for the City.
RECOMMENDATION:
That the attached policy, entitled "City of Saint John WiFi Warning and Disclaimer ", be
approved by Common Council.
Respectfully submitted,
r /
Brian Woods, M.Sc.
Information Technology, Manager
act
J. (P rick Woods, C.G.A.
City anager
128
City of Saint John WiFi Warning and Disclaimer
The City of Saint John (the "City ") provides free Wireless
Fidelity ( "WiFi ") Internet hotspots (the "Service ")
originating from several City buildings and facilities.
WiFi allows you to access the Internet without cables or
wires. With a wireless networking card in your privately
owned Laptop, Smart Phone or any WiFi enabled device
(generally, the "WiFi- Enabled Equipment "), you can
access the Internet in and around several City buildings
and facilities.
Security /Privacy Warning
WARNING: The Service, which is free, is provided
through an open network and is offered for your
convenience. Use of the Service is AT YOUR OWN RISK
AND PERIL. The Service is available to the public and is
NOT SECURE. The City cannot and does not guarantee
the privacy of your data and communications while using
the Service.
There are potentially serious security /privacy issues when
any WiFi - Enabled Equipment is connected to the Internet
without the appropriate protection, including viruses,
worms and other programs that can damage your WiFi -
Enabled Equipment, and attacks on your WiFi - Enabled
Equipment by unauthorized or unwanted third parties. By
using the Service, you acknowledge and knowingly accept
the potentially serious risks of accessing the Internet using
the Service. It is recommended that you take steps to
protect your WiFi - Enabled Equipment, such as installing
current anti -virus software and maintaining appropriate
firewall protection. For further information on how to
protect your WiFi - Enabled Equipment while using the
Service, consult a network security professional.
In providing the Service, the City will collect personal
information directly from users, however, that collection
will be strictly limited to what is necessary to deliver the
Service. Unless required to do so by law, the City will not
share your personal information with any third party
without your express consent.
The legal authority for collecting this information is to be
found in the Municipalities Act and the Right to Information
and Protection of Privacy Act.
For further information or questions regarding the
collection of personal information necessary to offer the
Service, please contact the Privacy, Access, Records &
Information Management Officer of the City:
129
City Hall Building
8th Floor - 15 Market Square
Saint John, N.B. E2L 1E8
commonclerk @saintjohn.ca
(506) 674 -4157.
You acknowledge and agree that YOUR USE OF THE
SERVICE IS AT YOUR OWN RISK AND PERIL.
Disclaimer
I. Service provided "AS IS ". The Service enables
access to the Internet on an "as is" basis with all risks
inherent in such access. The City makes no warranty,
either express or implied, that the Service or that any
information, software, or other material accessible using
the Service is free of viruses, worms, trojan horses or
other harmful components. By connecting to the Internet
via the Service, you acknowledge and accept the risks
associated with public access to the Internet and public
use of an unsecured wireless network.
II. Service provided "AS AVAILABLE ". The Service
is provided on an "as available" basis without warranties of
any kind, either express or implied, that the Service will be
uninterrupted or error -free, including but not limited to
vagaries of weather, disruption of service, acts of God,
warranties of title, non - infringement, NOR IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
III. Indemnity. Under no circumstances shall the City, or
the City's affiliates, employees, agents, or contractors, be
liable for any direct, indirect, incidental, special, punitive or
consequential damages that result in any way from your
use of or inability to use the Service or to access the
Internet or any part thereof, or your reliance on or use of
information, services or merchandise provided on or
through the Service, or that result from mistakes,
omissions, interruptions, deletion of files, errors, defects,
delays in operation, or transmission, or any failure of
performance. You agree to indemnify and hold harmless
the City and the City's affiliates, employees, agents or
contractors, from any claim, liability, loss, damage, cost, or
expense (including, without limitation, reasonable legal
fees) arising out of or related to your use of the Service,
any materials downloaded or uploaded through the
Service, any actions taken by you in connection with your
use of the Service, any violation of any third party's rights
or an violation of law or regulation, or any breach of this
Agreement.
REPORT TO COMMON COUNCIL
M &C2011 -270
October 20`h, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council,
SUBJECT: SAFE, CLEAN DRINKING WATER — PROGRESS REPORT #2
The City of Saint John
The Action Plan for Safe, Clean Drinking Water, adopted by Common Council on July
19t1, 2010, seeks to achieve three essential and complementary outcomes:
1 . Drinking water of the highest quality for our community;
2. A least -cost solution (over the long -term) for users of the water service; and
3. Sustainability - meeting needs today without compromising future generations.
The challenge is to build and sustain modern, well- constructed treatment facilities and
infrastructure that will withstand the test of time and serve the people of Saint John for
another 75 to 100 years; securing a healthy and prosperous future for the community.
Saint John has exceptional water resources and a solid service foundation to build upon.
PURPOSE OF REPORT
This report will cover several topics:
• Foremost, an overview of the site - specific Preliminary Design Report, August
201 1 , for the Drinking Water Treatment Facility prepared by R.V. Anderson
Associates Limited; a broad analysis of treatment considerations and a
framework for treatment facility processes, with updated cost estimates.
■ Brief review of Project [10 -0] Transmission Reversing Falls Bridge Construction,
planned for construction in 2013 *.
• Advance notice on Program Structuring and Implementation Plan, Version #2,
to be presented for Council's consideration on November 7`1 (Progress Report
#3).
■ Plan for Progress Report #4 to address SCDW Program resources and oversight.
130
Q—). SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 2
REPORTTO COMMON COUNCIL, M & C 201 1 - 270 OCTOBER 20' ", 2011
SAINT JOHN
■ Scheduling a presentation by Partnerships New Brunswick (PNB) on that
agency's mandate and role, and how PNB could be of assistance to the City, in
conjunction with Progress Report #5 on December 7` ".
PRELIMINARY DESIGN REPORT - DRINKING WATER TREATMENT FACILITY
The absence of adequate drinking water treatment is a serious concern ... essentially for
reasons of public health ... both supporting good health practices (people need to
consume sufficient quantities of drinking water) and preventing disease (eliminating
pathogens and other potential hazards). Saint john has to improve the standard to which
it prepares drinking water for people of this community. Waterborne disease is a risk
inherent to all surface water supplies; one the current system of disinfection does not
satisfactorily eliminate. The Medical Officer of Health has been clear on this.
Water Qualltv and Pt Ni c I I
En
x
w
x
F-
1
JOHUKI .upf"'Ir)es -, LONG
I'E.ftM TERM[
Ja.V. ate,
446� so,. 10.mow
EXPOSURE -_ -v-o»-or
Safe, clean drinking water is the single most substantial and complex undertaking ever
contemplated by the City of Saint john; also the most vital. For these reasons, there has
been an exhaustive process of engineering, scientific and value analysis, coupled with
an ongoing public dialogue, reports and thorough program planning, ... to ensure we
iv
131
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 3
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
(the Saint John public, Common Council and staff, Saint John Water and stakeholders
generally) know exactly what needs to be done, how that will be best carried out, and
how sustainability (75 to 100 years) and the most fiscally responsible investments will
be achieved for our community.
Preliminary Design Report Outline
The site - specific Preliminary Design Report for the Saint John Drinking Water Treatment
Facility, August 201 1 , is organized in seven sections, with supporting appendices:
1 .0 INTRODUCTION
1.1 Project Background
1 .2 Purpose of this Report
2.0 PRESENT AND FUTURE DESIGN FLOWS
2.1 Historical Background
2.2 Approach to Facility Sizing
2.3 Water Conversation
3.0 REVIEW OF SITE
3.1 Site Selection
3.2 Hydraulic Analysis
4.0 WATER CHARACTERIZATION, TREATMENT OBJECTIVES AND TREATMENT RECOMMENDATIONS
5.0 CONCEPTUAL DESIGN OPTIONS AND LIFE CYCLE COSTS
5.1 Treatment Process Short Listing
5.2 Approach to Selection of Unit Processes
5.3 Treatment Facility Unit Processes
5.4 Secondary Disinfection
6.0 PRELIMINARY DESIGN
6.1 Basis of Design and Preliminary Drawings
6.2 Preliminary Design Details
7.0 CAPITAL AND OPERATING COSTS OF RECOMMENDED OPTIONS
APPENDICES
1 Water Characterization
2 Treatment Alternatives
3 Bench -Scale Testing
4 Bench Test Reports by Two Potential Pre - treatment System Suppliers
5 Project Delivery Alternatives
6 Corrosion Control and Biofilm Study
7 LEED PowerPoint Presentation, and Preliminary LEED Calculation Sheet
132
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 4
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
8 Quantitative Microbial Risk Assessment (QMRA) Report
9 Alternative Energy Sources and Energy Savings / Sustainability Opportunities
10 Terms of Reference for Consultant Selection
11 2009 Risk Review Process
12 LIDAR Survey Information
Present and Future Design Flows
Approach to Facility Sizing In sizing a water treatment facility, usage demands are
plotted for average day ( "Qa" = annual water usage divided by 365 days) and maximum
day ( "Qm" = highest 24 hour demand in a one -year period). Facilities are generally
designed for maximum 24 -hour demand ... to ensure adequate volumes are treated and
sent to the distribution and storage systems. Peak demands ( "Qp" = instantaneous high
flows during the day) and fire flow needs are typically supplied from storage. After
extensive evaluation, the City selected a 100 ML /d maximum design capacity for the
treatment facility, with a 75 ML /d design average day flow. Future demand projections
are based on planning projections for growth.
Water Conservation The selection of plant design capacity assumes effective and
ongoing conservation measures, including: public education programs; elimination of
distribution system "bleeders "; industrial water conservation audits; non - revenue water
reduction through leak detecting, pipe replacement, and district metering programs;
toilet and fixture replacement programs; and full user metering (future).
Treatment Plant Site
Site Selection The site adjacent to the Little River Reservoir is on City -owned land, at
relatively high elevation (meaning reduced pumping costs). This will allow the delivery of
raw water to the East Industrial System with much less new transmission construction.
Raw water will reach the facility site by gravity, with resulting treated flows pumped to
approximately the same hydraulic grade line (HGL) as currently exists in the East Gravity
Zone (96 metres above sea level).
Hydraulic Analysis A detailed hydraulic evaluation of the water distribution system
was prepared by CBCL (Water System Improvements Preliminary Design Report). To
minimize pumping costs for treated water, the facility will be located at the highest
operable site elevation possible. Flow through the facility will be by gravity, with treated
water pumped to the 96m HGL to feed the distribution system. A micro -hydro generator
may be considered in the detailed design to be installed at the front end of the plant.
Water Characterization, Treatment Objectives and Treatment Recommendations
Key aspects of the raw water that need to be addressed are:
■ Microbiological safety.
4
4�
133
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 5
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
■ Disinfection by- product (DBP) reduction; to reduce precursors to THMs and
HAAS. Total Organic Carbon (TOC) in raw water ranges from 2 to 12 mg /L.
■ Water stability; parameters for pH and alkalinity indicate corrosive water, that
could contribute to increased lead and copper concentrations in drinking water,
along with internal pipe corrosion.
Specific treatment objectives are shown in the table below. GCDWQ are the Guidelines
for Canadian Drinking Water Quality.
TABLE 4.1 - TARGET TREATMENT OBJECTIVES
Proposed
Comparison to Existing
Target Compound
GCDWQ Objectives
Operational
Water Quality
Objectives
Minimum 3 -log
Minimum 3 -log
Cryptosporidium
Insufficient data
removal /inactivation
removal /inactivation
Minimum 3 -log
Minimum 3 -log
Giardia
Insufficient data
removal /inactivation
removal /inactivation
Minimum 4 -log
Minimum 4 -log
Viruses
Insufficient data
removal /inactivation
removal /inactivation
Raw water 6.0 -7.5
pH
6.5 -8.5
7.5 - 8.2 **
Treated water 5.0 -6.5
< 0.3 NTU, 95% of
< 0.1 NTU, 95% of
Filter Effluent Turbidity
-
filter run time
filter run time
Typically < 10 mg /L in raw
Alkalinity
No set objective
30 -60 **
wate r
Total Organic Carbon
No set objective
50% reduction
Latimer 2 -12 mg /L
(TOC)
Historical taste / odour
Taste and Odour
No set objective
Inoffensive
complaints typically
related to iron or chlorine
True Colour
< 15 TCU
< 3 TCU
Latimer < 15 TCU
Apparent Colour
No set objective
< 3 TCU
Aluminum
< 0.1 mg /L
< 0.1 mg /L
Latimer < 0.1 mg /L
Total Trihalomethanes
11 samples exceeding
< 0.1 mg /L
< 0.05 mg /Lt
(THM)
0.1 mg /L from 2000 -2006
Five Haloacetic Acids
<0.08 mg /L
< 0.04 mg /Lt
Latimer 0.10 -0.50 mg /L
(HAAS)
Notes
134
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 6
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
Based on conventional filtration (note - this is based on the assumption that conventional filtration will
provide 3 - Log removal of Cryptosporidium, and 2.5 Log removal of Giardia)
*° See Technical Memo 7 for further discussion
t Targeted at half the concentration of the lowest current or proposed provincial standard
After an extensive review of treatment alternatives, it was decided to focus on a limited
range of conventional treatment technologies including coagulation, flocculation,
settling, filtration, and disinfection using chlorine, UV, ozone or chloramines. A series of
bench tests were conducted, along with bench scale testing by two package pre-
treatment technology suppliers. Also, the City is conducting additional bench testing
that focuses on disinfection by- product formation - to finalize details of the treatment
system concerning DBP reduction.
Conceptual Design Options and Life Cycle Costs
Highlights of the initial treatment technology review process were as follows:
■ Process trains including membranes were removed from consideration for
several reasons. Although costs of this technology are coming down, both
capital and operations /maintenance costs are still higher than conventional
dual -media filters. Membranes are also proprietary products, which results in
high replacement costs.
■ Conventional sedimentation was also removed from consideration. High rate
clarification alternatives offer competitive costs and added advantages such as
smaller footprint and greater ability to produce consistent water quality,
regardless of influent characteristics (e.g. variable turbidity and colour spikes).
■ Ozone is typically used for source waters containing taste and odour
compounds or for highly coloured waters, not a particular issue here.
■ Filtration exclusion was not considered a viable long -term solution.
Saint John Water staff and our expert advisor (William Hargrave, Ph.D., P. Eng.) have
been very much a part of the preliminary design process. Also, design options received
considerable attention during the Value Engineering process.
Treatment Facility Unit Processes It has been concluded through the analysis that
a conventional water treatment facility would best serve the needs of this community.
Depending on the options selected in the final design, some of the components already
exist, while the majority will be new. Capacity for future treatment options would also be
built in. Shown on the next page is a general process schematic showing the stages in
the treatment process and the chemical feeds associated with several of those.
135
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2
REPORT TO COMMON COUNCIL, M & C 2011 - 270
SAINT ]OHN
PAGE 7
OCTOBER 20-, 2011
Note Readers will note that fluoridation is not specifically shown in the treatment train. Its
inclusion will be a policy decision of Council, after due consideration of social, dental health
and cost -to- the - utility factors. Council will recall that Value Engineering recommendations
included elimination of fluoridation for reasons of life -cycle costs. There is a question as to
whether those costs rightfully belong with ratepayers of the water utility.
�k
136
Q-). SAFE, CLEAN DRINKING WATER - KORS REPORT #
RmRTt COMMON COUNCIL, M & C 2011 - 270
SAINT )O HN
Ct|¥ Q# SAINT JOHN
WATT TREAT ENT PLANT
PROCESS SCHENLUic
CTT{MTraErrRn&
E Tlydr2,%l I. ,
I Camp DioNido
$ Alum
* Polvm2r
y Chiorine,
RAflu&
« £lt66do,
,
Existing !!ll e'&
� �e!
w _w
Rc-Ti- r, rL 1
' 1 'M 1 ~
2
PAGE
OCTOBER 20 2011
SaeLl iii w �j
® 3
� war y wm
Ima
Tr _m
Q
Ger eL
cEcin-
. ntm
GA Ea
P_Pa6:
R A hn
@ o,p
lr - vam
Qm
T�]_Ldrlibidjqlu w Alm,
137
19
61718
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 9
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
Preliminary Design
Site Design
The new drinking water treatment facility would be constructed near the top of a hill,
with the orientation and building layout providing an attractive appearance, and a good
view from the control room and operator area towards the access driveway. The lay out
would minimize cut and fill, matching the flow of water through the facility to the
topography. As the building will be on a hill, significant cut and fill will still be required.
Slopes have been limited to 3:1 horizontal to vertical to allow for efficient site operation
and maintenance. The site will be surrounded by a 2.4 metre high security chain link
fence, with a motorized gate, along with card entry access and closed circuit TV
cameras.
Architectural Design
The facility would be designed to reflect
and blend harmoniously with the
surroundings and take full advantage of
the views available. As the only water
treatment facility in Saint john, it will be
the operational headquarters for water
services. Administration will be in a
building separate from the industrial
treatment facility, allowing for greater
flexibility in making future changes.
N
i
The plant would be a sustainable, functional, energy- efficient and cost - effective facility,
designed to capture the historical context of the community and its water utility, with
careful selection of building materials and some architectural detailing. It should be
noted that low -cost metal building construction is not considered appropriate for the
intended long -term life of this facility. Superstructure costs are expected to be in the
$1500-2000 per square metre range, depending on final finishes selected. It is expected
that final architectural details would be approved by Council.
Structural Design
The structure would be constructed in accordance with the National Building Code of
Canada as a "Post Disaster" structure; a designation for the design of facilities which are
critical to society and, as such, require more stringent design standards. "Post Disaster"
design includes more conservative load factors related to snow, wind and earthquake. It
has been recommended the facility design comply with the American Concrete Institute
ACI 350/06 design code. Although not enforceable in Canada, it has design
enhancements related to water- retaining structures and durability factors for
environmental structures, including water treatment facilities.
138
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 10
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
Process Design
Since the Saint John Drinking Water Treatment Facility will supply for the entire city, a
redundancy of all pipes and unit processes should be provided, including twin raw water
mains carrying water into the plant and twin treated water mains connecting out to the
potable distribution system. The only process not duplicated is the backwash supply and
wastewater disposal main where an expensive double system is not warranted.
The design is set up to allow for a 50% future expansion to the north -west of the facility,
with space also retained on the north -west side of the plant to allow for additional unit
processes to be added to the treatment train, should these be required in the future.
Layout has been designed to optimize redundancy and allow operational flexibility. In
other words, the design has been organized to allow portions of the facility or a whole
train to be taken out of service, without a full facility shut -down. This flexibility is
important for maintenance, and will assist with shutdowns required for future upgrades.
Although chlorine gas is a less expensive option, the Value Engineering review
recommended sodium hypochlorite as being less hazardous as the chlorinating agent.
This is significant given the proximity of homes and schools.
Electrical Control & Instrumentation Design
Three phase aerial power is not available in the vicinity of the site and will need to be
brought in. Three phase aerial lines would be extended along the access road to the
facility. From there, the 12.5 kV three phase power would be transformed down to 600
Volt via a pair of pad mounted transformers. The 600 Volt power would be brought into
the building through underground conduits into a main service entrance board. It has
been proposed the basic electrical system be sized with plenty of spare capacity for
future possible requirements.
Instrumentation, Control and SCADA
The instrumentation and control system would essentially allow full facility control from
the control room by the facility operator, as well as full automatic operation with remote
monitoring and alarming capabilities.
It has been proposed the system be configured to allow for unattended facility
operation, and remote communications with the facility through remote desk -top or
laptop computers. A remote computer would allow an on -call operator to have full
access to the control system. To preserve security for remote access, it is critical that
professional IT design and support be provided. Very secure remote computer access is
very realistic with modern electronic security systems.
Alternative Energy Sources and Energy Savings /Sustainability Opportunities
139
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 11
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20'", 2011
SAINT JOHN
Development of the preliminary design included a review of energy and sustainability
opportunities. Saint john Water has identified that the final design of the water
treatment plant facility should incorporate the following:
■ Ground source heat pump systems for heating /cooling
■ Energy efficient and sustainability designs following the LEED approach (but
without LEED certification)
■ Low impact site design for storm water drainage.
�
` NIP 119
Capital and Operating Costs of Recommended Options
Updated preliminary capital costs for the proposed facility have been provided by R.V.
Anderson Associates. An essential part of the internal analysis of these projected costs
was reconciliation between the two preliminary design reports (treatment facilities by
RVA and system improvements by CBCL). There was some system overlap. Updated cost
estimates for the highest priority elements of the Safe Clean Drinking Water Program
will be covered in Progress Report #3.
PROJECT [10 -01 TRANSMISSION REVERSING FALLS BRIDGE CONSTRUCTION
Installation of two new twin 500mm transmission mains (41 7 m) across the Reversing
Falls Bridge, to replace an existing (out -of- service) 475mm steel line is a system critical
SCDW project now planned for 2013. Construction will require a full construction season
and is dependent on completion of refurbishing work on the Saint john Harbour Bridge.
For obvious reasons, the two projects cannot be undertaken simultaneously.
Given its critical nature and relative urgency, coupled with the very strong urging of
Provincial officials, the project was incorporated into the Capital Investment Plan (2010-
201 3) for the Gas Tax Fund Agreement, approved by Common Council on August 29`".
Costs are distributed as follows: GTF $2,100,000 and Utility (City) $2,184,000. As a
result, it will be handled separate and apart from the Program Structuring and
Implementation Plan package.
Further considerations for this project, central to receiving the necessary Highway Usage
Permit from the Department of Transportation, are the structural requirements for this
140
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 12
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT JOHN
over 95 year old bridge. There have been extensive discussions with DOT, but certain
fundamental differences remain on structural responsibilities. Saint John Water should
be responsible for the costs associated with the structural loading of the new
transmission lines; however, utility ratepayers should not be expected to cover the costs
of needed structural modernization. It would be in the interests of both parties and the
public generally to undertake the needed works at the same time, to maximize joint use
of installed scaffolding and to minimize impact on Saint John motorists.
Dialogue with NBDOT is ongoing.
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN, VERSION #2
The Safe Clean Drinking Water Program comprises a series of projects required to
assure high quality potable water for the community; its central feature being the 100
ML /D water filtration treatment facility south of Little River Reservoir. The overall
estimated cost, in 2010, of component projects was $259,450,000 (duly adjusted for
inflation to an implementation mid -point of 201 5) - the amount requested for SCDW in
2010.
A Program Structuring and Implementation Plan was developed earlier this year to
formulate the most realistic approach possible for implementation of the highest
priority elements of the SCDW Program, recognizing that the full program is very costly.
It sought to establish a practical, cost - effective strategy for moving forward.
The approach proposed a 4 -year "preferred" scenario, 2012 to 2015, for the most
immediately essential projects. Other necessary works would be deferred at some level
of risk and scheduled for later implementation.
The Program Structuring and Implementation Plan was endorsed by Common Council on
April 11`h; with a total estimated cost of just under $172,300,000 to implement those
projects that are most essential (today) for the assurance of safe, clean drinking water.
In addition to the receipt and analysis of the two preliminary design reports (final) and
the shift of the [10 -0] Transmission Reversing Falls Bridge Construction project to GTF
supported funding, we have further considered risks associated with deferral of project
[1 -0] Robertson Lake Dam and Tunnels under Airport Runways Inspection. The dam is of
1905 construction and it, along with the two tunnels under the airport runways, is
system critical. Their failure would compromise the water system entirely.
Program Structuring and Implementation Plan Version #2 is being developed and is
scheduled for presentation to Council on November 7`h, in conjunction with Progress
Report #3. Staff will be looking to Council to make another pivotal decision.
We are projecting, at this time, a substantial reduction in overall program costs.
141
SAFE, CLEAN DRINKING WATER - PROGRESS REPORT #2 PAGE 13
REPORT TO COMMON COUNCIL, M & C 2011 - 270 OCTOBER 20-, 2011
SAINT J014N
DIRECTION AND OVERSIGHT OF THE SCDW PROGRAM
The Action Plan for Safe, Clean Drinking Water highlighted the need for implementation
resources. Progress and due diligence call for a dedicated, multi - disciplinary team of
professionals and support staff for the Program.
Progress Report #4, on November 21"will focus on this central of considerations.
PRESENTATION BY PARTNERSHIPS NEW BRUNSWICK
In Progress Report #5, we are planning a presentation by Partnerships New Brunswick
(PNB) on December 51h. Senior representatives of that Provincial agency would brief
Council on its mandate and services, and discuss how it might be of assistance to the
City of Saint John.
Staff will be meeting soon with officials from PNB and P3 Canada to discuss next steps
in the P3 process for the Preliminary Safe Clean Drinking Water Program Submission to
the PPP Canada Fund, including requirements for the P3 business case analysis.
TIMELY AND COMPLETE MEASURES
Regardless of how the City decides to proceed in delivering the Safe Clean Drinking
Water Program, staff must reiterate the need to secure necessary political and funding
support of both the Province of New Brunswick and the Government of Canada.
RECOMMENDATIONS
It is recommended that Common Council:
1. Continues its efforts to secure the essential cost sharing agreements with the
Province of New Brunswick and the Government of Canada for the Safe Clean
Drinking Water Program;
2. Considers the topics for Progress Reports #3, #4, and #5; and
3. Receives and files this report.
Respectfully submitted,
J.M. Paul Groody, P. Eng.
Commissioner,
For Saint John Water
4
4�
J. Patrick Woods, CGA
City Manager
142
REPORT TO COMMON COUNCIL
October 20, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Councillors:
r
The City of Saint john
SUBJECT: CaseWare International for Financial Reporting & PSAB
Consolidation
BACKGROUND
The City presently utilizes Microsoft Office as its primary tool to compile its
financial statements. This practice requires a significant amount of staff
time to be dedicated to performing manual steps and error checking. Given
the growing complexity of financial reporting, including the PSAB
requirement to consolidate, more time could be consumed by such non
value added activities.
In addition, the City also faces challenges with the execution of the year-
end audit. The current audit process lacks a central database to tie
together the financial statements and associated supporting documentation.
As a result, the audit support is produced in paper form that must then be
scanned electronically into the auditor's software. The paper files also
create challenges with version control, in situations where revisions occur.
The overall current process needs improvement. Given the PSAB reporting
deadline is looming, the time for action is now.
OBJECTIVE
The Finance Department has set the following goals in regards to the City's
audit process and financial reporting:
• Eliminate non value -added use of staff time on manual tasks
• Reduce time spent on creating Financial Reports
• Stabilize the audit fees by finding efficiency
• Reduce the inherent risk of error of excel spreadsheets
143
Report to Common Council Page 2
October 21, 2011
To accomplish these goals we want to:
• Automate production of the financial statements and the
consolidation exercise required by the PSAB
• Centralize the supporting audit documentation and financial
statements so the year -end audit support is accurate, complete and
in one place
• Automate the creation of audit lead sheets that support the financial
statements
• Provide a paperless electronic audit file to our auditor's in an industry
standard format
ALTERNATIVES
Through research, discussion with peers in the CA profession and
discussion with our auditors, Finance investigated viable alternatives that
may achieve the objectives set forth above.
The first alternative is to develop a solution internally using existing
systems and applications. Overall it was determined that this alternative
was not preferable due to a number of factors. The City's current suite of
applications lacks the functionality to facilitate automating PSAB
consolidation. In addition, current software does not provide for an
integrated database for purposes of creating a paperless audit file. Finally,
the use of existing software would require specialized knowledge of a
catalogue system that is complex in nature requiring continuous IT
involvement. Given these factors, Finance concludes that developing a
solution with internally available software is not recommended.
The second alternative is to purchase a vendor supplied solution. Based
on the criteria set by Finance, the software market was scanned for
potential solutions. Caseware International was determined to be the only
available solution that could affordably meet all the City's objectives.
CaseWare International
CaseWare International is a leading supplier of software solutions to public
accounting firms worldwide (90% market share). In evaluating this option,
several key observations were noted:
• CaseWare has functionality to automate financial statement
preparation and perform consolidation as required for PSAB
reporting and the functionality to centralize audit documentation.
144
Report to Common Council
October 21, 2011
Page 3
• CaseWare is an industry standard utilized by approximately 90% of
public accounting firms. Lending opportunity for paperless audit
capabilities between the City and its auditors.
• Multiuser Support is provided, allowing multiple staff to
simultaneously work on the year -end audit with inherent security.
• CaseWare is not platform specific and does not require specific IT
knowledge of the ERP system. IT would retain the flexibility to
upgrade or change platforms without causing disruption.
Based on research conducted, there are no other solutions that offer the
achievement of the Finance objectives as inexpensively as CaseWare
International.
IMPLEMENTATION PLAN
It is paramount for the investment in CaseWare to be complimented by
proper training, education and setup, otherwise the investment is diluted.
F.H. Black & Company is a Canadian professional services firm,
headquartered in Winnipeg, Manitoba with a second office in Surrey, British
Columbia. There are a number of consulting firms that offer CaseWare
support and have extensive CaseWare experience however F.H. Black &
Company is the only firm in Canada that has extensive experience with
Municipal government and other nonprofit organizations, including
successful implementations with the cities of Saskatoon and Fort in
Saskatchewan; and the City of Lethbridge in Alberta. Reference customers
were contacted from these municipalities who noted very positive
experiences and results. F.H Black also conducted various CaseWare
demonstrations for City staff, both on -line and in person, including a full
demo of PSAB consolidation.
FINANCIAL CONSIDERATIONS
Finance estimates the annual licensing fees for CaseWare software will be
approximately $10,750 per year plus HST.
Implementation of CaseWare will require a one -time upfront initial
investment in consulting services for training, setup, implementation,
customization, and support. The proposal received from F.H Black &
Company offering this support is illustrated below:
145
Report to Common Council
October 21, 2011
Training
Mapping
Financial Statement Customization
Implementation Support
1 Year Unlimited Support
Consulting Scope
Training Implementation Total Cost
$7,500 $
-
$ 7,500
$
3,450
$ 3,450
$
20,400
$ 20,400
$
4,350
$ 4,350
$
5,205
$ 5,205
$7,500 $
33,405
$ 40,905
"Amounts above exclude HST
Page 4
The recurring annual licensing fees for $10,750 plus HST, in addition to the
one time consulting engagement for $40,905 plus HST will be funded out of
the Finance operating budget.
INPUT FROM OTHER DEPARTMENTS
Finance received input from the City's IT Manager, Purchasing Agent,
Records Management and Information Officer with general consensus
being that the project is financially worthwhile and strategically aligned.
FUTURE OPPORTUNITY
CaseWare has numerous other potential applications for the City of Saint
John such as the creation of quarterly or annual reports, service based
reports, capital reporting and segmented reports.
CONCLUSION
CaseWare offers functionality that facilitates achievement of all objectives
outlined in this report, including fully supporting the PSAB initiative with its
Consolidation feature. In the immediate term, a realization of 10 -30%
efficiency improvement in the year -end audit process is realistic with a
CaseWare solution. The efficiency improvement will allow for the
refocusing of effort to other value added initiatives. In the long term, the
CaseWare program can offer other potential long term reporting
opportunities, such as enhancing the City's capital reporting process or the
production of quarterly reports.
146
Report to Common Council Page 5
October 21, 2011
RECOMMENDATION
It is recommended that the City proceed with the licensing of CaseWare
International for $10,750 per year plus HST.
It is our recommendation to engage F.H. Black to assist the City of Saint
John with the implementation of CaseWare for $40,905 plus HST.
Respectfully sub d,
Z Grego J. Y/eomans, CGA, MBA
Com issi�'ner of Finance
J. Patrick Woods, CGA
City Manager
147
Canada Games Centre Aquatique
Aquatic Centre _ Jeux du Canada
Your Love of Swimming Starts Here
October 02, 2011
Mayor Ivan Court & Common Council
City of Saint John
Box 1971, Saint John, NB E21, 4L1
Your Worship & Councillors:
As per our Commission Meeting of Tuesday September 27th, 2011, we discussed
the current roof situation. The roof replacement is uncompleted with Phase Two
still needing implementation. Phase Two of the roof project will eliminate the
sliding ice and snow off the building onto the sidewalk of St. Patrick's Street. This
ice and snow buildup has already damaged vehicles and has the potential to injure
an individual /family walking along this section of St. Patrick's Street. The raising
of the wall will flatten the roof eliminating the steep slope where the buildup is
occurring. The cost of Phase Two is $939, 725.
The reason The Aquatic Centre Commission is bringing this to your attention is we
want to ensure you understand the safety concerns and the liability associated with
not completing Phase Two. Phase Two of the roof project will be resubmitted
again for your approval. The Commission looks forward to proceeding with Phase
Two and the completion of this project.
Respectfully submitted,
Leo C air
Saint John Aquatic Centre
c.c. Mayors Grace Losier
c.c. Pat Woods (City Mai
Ammission
Murray Driscoll, William Bishop
er of Saint John)
50 Union Street, Saint John, New Brunswick E21, 1A1 • 50, rue Union, Saint -Jean, Nouveau - Brunswick E21, 1A1
Info. Line / Renseignements Generaux (Jqg) 658 -4737 www. aquatics. nb. ca
SAINT JOHN
POLICE FORCE
PO Box 1971
Saint John, New Brunswick
Canada E21, 4L1
Service De Police De Saint John
C.P. 1971
Saint John Nouveau - Brunswick
Canada E2L 4L1
"We Serve and Protect — with
Respect"
"Nous Servons et Protegeons —
Avec Respect"
WILLIAM G. REED
Chief of Police / Chef de Police
Address all correspondence to
Office of the Chief of Police
Envoyer toute la correspondence an
Bureau du Chefde Police
Telephone /Telephone:
(506) 648 -3200
Fax /Telecopieur:
(506) 648 -3304
E- mail /Courriel:
police@saintjohn.ca
SAINT JOHN
Explore our past/
Explorez notre passi
Discover your future/
D&ouvrez votre avenir
October 12, 2011
Madam, Sir:
RE: 2010 Saint John Police Force Annual Report
I am very pleased to provide you with a link to the Saint John Police
Force's 2010 Annual Report. In our efforts to be environmentally
friendly the 2010 annual report is available in electronic format only, in
both official languages, and can be accessed by clicking on the following
link http: / /www.saintjohn.ca/en/ home /ciiyservices /publicsafety /police /default.aspx.
The report showcases some of our key initiatives; successes and
accomplishments in 2010. I am very proud of the continued growth of
our intelligent led policing model and the positive outcomes it has
achieved.
The Annual Report is one of our major accountability documents
...please feel free to let us know how we are doing. If you have any
questions or comments, please contact Mr. William Todd, Chief
Administrative Officer, 658 -2853 or bill.todd(csaint'ol hn.ca.
Yours truly,
William G. Reid
CHIEF OF POLICE
149
Planning
Advisory Committee
October 19, 2011
Your Worship and Councillors:
P.O. Box 1971 506 658 -2800
Saint John
New Brunswick
Canada E2L 4I.1
SUBJECT: Subdivision - 2905 Loch Lomond Road
The Committee considered the attached report at its October 18, 2011 meeting.
r i7
City of Saint John
The applicant was not present at the meeting to appear before the Committee. The
Committee received one letter expressing concerns about the proposal. A copy of
this letter is attached. No one else appeared before the Committee with respect to
the application.
Following consideration of the report and letter, the Committee adopted the staff
recommendation with respect to the subdivision of the site.
The Committee also granted a variance to the requirements of the Subdivision By-
law that would permit a dead -end street with no turnaround on the condition that
no building or structure be erected or placed on the lot until such time as a
turnaround is properly constructed.
RECOMMENDATION:
That Common Council accept a cash -in -lieu dedication equal to 6% of the market
value of the land in the subdivision (exclusive of public streets) at the time of
subdivision approval.
Respectfully submitted,
Erik Kraglund
Vice Chairman
ITIIR
Project No. 11 -244
150
J, r�
ifs
DATE:
TO:
FROM:
FOR:
OCTOBER 14, 2011
PLANNING ADVISORY COMMITTEE
COMMUNITY PLANNING PLANNING AND DEVELOPMENT
MEETING OF OCTOBER 18, 2011
PREPARED BY:
Mark Reade, P. Eng., MCIP, RPP
Senior Planner
SUBJECT:
REVIEWED BY:
Ken Forrest, MCIP, RPP
Commissioner
Name of Applicant: Fulton Surveys (2004) Ltd.
Name of Owner: Dr. John Desmond
Location: 2905 Loch Lomond Road
PID: 00470955
Municipal Plan: Unserviced Residential
Zoning: "RS -1" One and Two Family Suburban Residential
Proposal: To subdivide a 4.1 hectare lot from the parent parcel
Type of Application: Subdivision and variance to permit a dead -end street with no
turnaround.
SAINT JOHN
P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41
151
Fulton Surveys (2004) Ltd. Page 2
2905 Loch Lomond Road October 14, 2011
JURISDICTION OF COMMITTEE:
The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council
concerning the vesting of public streets and land for public purposes in conjunction with the subdivision
of land.
The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable
variances from the requirements of the Subdivision By -law. Conditions can be imposed by the
Committee.
STAFF RECOMMENDATION TO COMMITTEE:
That the Planning Advisory Committee approve the requested variance to permit a dead -end
street with no turnaround on the condition that no building or structure be erected or placed on
the lot until such time as a turnaround is properly constructed. A note is to be included on the
plan of subdivision to this effect.
2. That Common Council accept a cash -in -lieu dedication equal to 6% of the market value of the
land in the subdivision (exclusive of public streets) at the time of subdivision approval.
BACKGROUND:
In October of 1991 the Planning Advisory Committee considered the development of a deer farm on the
subject site as being similar to or compatible with the raising of sheep or goats permitted in the zone.
Due to debate regarding the actual dimensions of the site and the number of deer that would be
permitted, the application was tabled for a two week period or until receipt of a site plan that actually
defined the site with the correct dimensions. The application was withdrawn in November of 1991 at
the applicant's request.
In March of 1996 the Planning Advisory Committee considered an application to create an unserviced
residential lot on an existing public street with a reduced lot width of approximately 54 metres (177
feet). The Committee also considered a variance to the servicing requirements of the Subdivision By-
law to permit the development of an unserviced lot. The Committee approved the requested subdivision
and variances for the creation of the lot, now identified as 2971 Loch Lomond Road. Common Council
subsequently accepted a cash -in -lieu dedication for the subdivision.
On April 8, 2008 the Planning Advisory Committee considered an application to subdivide a lot having
approximately 5,000 square metres of area from the property at 2905 Loch Lomond Road and to create
an extension of Sunview Road without provision of a turn- around. As well, the proposed subdivision
required that the Committee grant a variance to permit the creation of a double frontage lot at 2971 Loch
Lomond Road. The Committee approved the requested variance to permit the lot at 2971 Loch Lomond
Road to have frontage on two public streets, but denied the requested variance to permit a dead -end
public street with no turnaround. The Committee also recommended that Common Council approve the
extension of Sunview Road as a public street along the frontage of the proposed Lot 08 -01 and assent to
any required municipal services or public utility easements, and also recommended that Common
152
Fulton Surveys (2004) Ltd. Page 3
2905 Loch Lomond Road October 14, 2011
Council accept a cash -in -lieu dedication equal to 6% of the market value of the land in the subdivision
(exclusive of public streets) at the time of subdivision approval. Council subsequently accepted these
recommendations and approved the requested public street extension, subdivision and cash -in -lieu
dedication at its April 14, 2008 meeting.
Following these approvals, the Planning Advisory Committee considered an application on June 3, 2008
to vary the requirements of the Subdivision By -law to permit an extension of Sunview Road with a non-
standard turnaround. The gravel turnaround proposed by the applicant approximately half -way across
the proposed Lot 08 -01 did not conform to the By -law's requirement that the turnabout is to be
symmetrical about the centre -line of the street of the entrance of the roadway loop is to be in line with
the entrance of the street. The Committee tabled the requested variance at their meeting of June 3, 2008
as the applicant indicated that he wished to withdraw the application, but no written notice had been
received.
The 2008 applications dealt with the creation of a smaller lot in the area of the lot being proposed in the
current application, however no final plans of subdivision were registered nor was any payment of cash -
in -lieu of lands for Public Purposes received.
At their meeting of June 12, 2009 the Committee recommended that Common Council assent to cash -in-
lieu of Land for Public Purposes equal to 6% of the market value of the land in the proposed Bernard F.
Desmond and Joan Desmond Subdivision at the time of final subdivision approval. This
recommendation pertained to the 2009 subdivision application to subdivide the parcel located at 2961
Loch Lomond Road (shown as lot 09 -1 on the attached tentative plan of subdivision) from the subject
property. Common Council assented to the cash -in -lieu of Land for Public Purposes contribution at their
meeting of June 22, 2009.
INPUT FROM OTHER SOURCES:
Municipal Operations and Engineering has the following comments regarding the proposed
subdivision for 2905 Loch Lomond Road:
• There are no municipal services available for connection for this site.
• Stormwater drainage from proposed Lot 11 -01 is not to be directed to adjacent properties.
• From the application, plans for future development of the site are not known at this time. Prior
to any development taking place on proposed Lot 11 -01, this Department must be contacted for
further review and comments.
• The existing dead -end of Sunview Road (adjacent to PID # 00470955) must have a temporary
gravel cul -de -sac. If /when subdividing continues a permanent cul -de -sac may be required.
Buildings and Inspection Services has no concerns with the subdivision proposal.
Saint John Fire Department has reviewed the proposal as it relates to the above - mentioned application
There is no objection to the subdivision application; however the Fire Department makes note that the
access would have to adhere to the following National Building Code Standard 3.2.5.6.
Leisure Services has been informed of the application.
153
Fulton Surveys (2004) Ltd. Page 4
2905 Loch Lomond Road October 14, 2011
Saint John Energy has overhead facilities at the corner of Sunview and Spring Garden Roads that can
be used to service the proposed development. Any cost will be dealt with the developer at a later date.
Bell Aliant has no issues with this proposal however depending on distance this may fall within their
line extension policy.
Rogers has been informed of the application.
Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline have been advised of the
application. Maritimes & Northeast Pipeline, and Brunswick Pipeline advise the area is clear of their
facilities.
ANALYSIS:
Subject Site and Surrounding Area
The subject site is located at the western end of Sunview Road, which runs parallel to Loch Lomond
Road in East Saint John. The area of proposed Lot 11 -01 is currently vacant, and will be approximately
41,000 square metres in area with approximately 20.16 metres of frontage on Sunview Road. The
parent lot, at 2905 Loch Lomond Road, has approximately 10.48 hectares of area and is undeveloped
except for a single - family dwelling near the front of the property on Loch Lomond Road. The area of the
site to be subdivided is partially wooded and slopes from north to south with elevations ranging from
114 metres to 105 metres geodetic.
Lands in the vicinity of the subject site are zoned "RS -1" One and Two Family Suburban Residential
and "RR" One Family Rural Residential. The surrounding area contains single and two- family suburban
residential lots of varying sizes and large, undeveloped parcels of land. Areas to the west of the subject
site off Loch Lomond Road are in the process of being developed with large, unserviced residential lots.
Proposed Development
The applicant is proposing to subdivide a 4.1 hectare parcel from the subject site for financing purposes.
The future lot would have access from Sunview Road. The proposed lot would measure approximately
200 metres by 200 metres.
Municipal Plan Direction
The Municipal Plan has designated this area of the City as Unserviced Residential, and considers it
appropriate for larger residential lots with on -site services. Single family residential development in this
area is consistent with the provisions of the current Municipal Plan (Policy 2.4.5.1) if the lot size is a
minimum of 4 hectares. The proposed development meets the intent of the current Municipal Plan with
respect to lot area.
154
Fulton Surveys (2004) Ltd.
2905 Loch Lomond Road
Growth Strategy
Page 5
October 14, 2011
The subject property is outside of the Primary Development Area boundary established in the Growth
Strategy and Draft Municipal Plan. Under the provisions of the Draft Municipal Plan, the subject site is
designated as Rural Residential where lots having a minimum area of four hectares and not requiring the
construction of new public or private streets are generally permitted for up to two lots from a parent
parcel.
Development Proposal and By -law Standards
The applicant intends to create an unserviced residential lot, as shown on the attached Tentative
Subdivision Plan, at the end of Sunview Road. The proposed lot meets the requirements of the Zoning
By -law with respect to minimum lot area, width and depth.
The Subdivision By -law; however, directs that dead -end streets, other than cul -de -sacs, are prohibited
unless a secondary access is provided in a future phase of the subdivision, which has a temporary
turnaround approved by the Commissioner and owned by the City. Under the By -law, it is the
responsibility of the developer to provide and develop the turnaround to be deeded to the City as a
portion of the street. As previously noted, a variance from this requirement is necessary for the
development. While Staff typically would not support such a variance, Staff believe it is reasonable as
the lot is being created for financing purposes and the applicant has offered to abide by the condition
that no buildings or structures be permitted on the lot until such time as a turnaround is properly
constructed. Staff recommend that a note to this effect be included on the final plan of subdivision.
The Subdivision By -law also requires a dedication of land for public purposes in conjunction with the
subdivision of land, but also provides that Common Council may accept cash -in -lieu of the required
dedication. For lots in the "RS -1" One and Two Family Suburban Residential zone, a sum equal to 6%
of the market value of the land in the subdivision (exclusive of public streets) at the time of subdivision
approval would be required. As the subdivision of only a single lot is being proposed at this time, a
cash -in -lieu dedication is appropriate.
CONCLUSION:
Given the lot is being created for financing purposes, the creation of the lot without construction of a
turnaround in an instance such as this is only acceptable on the condition that no buildings or structures
be constructed or placed on the lot until such time as a turnaround is provided.
MR
Project No. 11 -244
155
PLANNING AND DEVELOPMENVURBANISME ET DEVELOPPEMENT
�c
a
7c
Subject Site /site en question:
Location: 2905 ch. Loch Lomond Rd.
Date: September 20 septembre 2011
Scale /echelle: Not to scale /Pas a 1'echelle
156
RS- 1
tea•
ca
�o
sn
Ay
C?
N
0
7
s
6
O' m
t
ay
s�� u
�s
J- a
PID(s) /NIP(s):
00470955 (portion)
OBE EQO•• ii■Oa� da � dtdv� C
P �
Sll
0 121,10
\ � �O
\ N�
N�
2y�
•�� S aLW o a ) ���j�d .!
V
1
�s
N
^1
� 2
m �
ti z
b
September 23, 2011
To the City of Saint John
Planning Advisory Committee
Re: Proposed Subdivision — 2905 Loch Lomond Road
In question of this proposed subdivision our concern is the threat of water run -off causing
problems, from a home or homes being built in this area of the field behind our home.
We need to be assured that proper drainage will be taken care of and flooding will not be
an issue for us in the future. A lot of water comes down from that hill and if the land is
disturbed and trees cut down, there is a real probability we will be affected with flooding.
Therefore, proper ditching and drainage needs to be addressed to avoid this catastrophe to
our property. Unless we can be assured of this, we will not be in favour of any proposed
home or subdivision being allowed on Lot 11 -01.
Sincerely,
"-
Alan and Faye Dunlop
2971 Loch Lomond Road
Saint John NB
E2N IA9
158
277 Gault Rd.
Saint John, NB
E2M 5141
October -15 -11
Mayor & Council
City of Saint John
15 Market Square
PO Box 1971
Saint John, NB
E2L 4L 1
Dear Mayor & Council,
Subject: City of Saint John Employee Pension Plan
Let me first thank, Mayor and Council, for recognizing the need to change the current
City of Saint John Employee Pension Plan, as the current model is not sustainable over
the long term. The last 5 to 10 years of low interest rates and volatile investment markets;
combined with the demand of the taxpayer to limit future liability has created an
environment, which is challenging and filled with uncertainty.
It is incumbent upon us to meet the obligation and expectations that we as a community
agreed to provide our many loyal past employees who have met the requirements to retire
under the provisions of the City of Saint John Employee Pension Plan. We also have an
obligation to ensure our current long -term employees face some certainty as they prepare
their retirement plans in the coming years, as well as give some long -term stability and
portability to our more junior employees.
During the last several months, the citizens and taxpayer of Saint John have found
themselves on the sidelines during the debate and negotiations for a sustainable solution
to the current crisis. The Mayor and Council have chosen to allow beneficiaries of the
plan to negotiate with beneficiaries. I mean that the city manager has been charged with
the responsibility to represent the taxpayer at the negotiation table with the city civic
unions and that same city manager will also be a recipient of this pension.
I believe the time has come for us to take a new initiative and introduce a plan which both
respects our obligations from the past and the uncertainty of the future. This can only be
achieved with a bold approach and an underlining concern for the financial welfare of
this great city of ours.
The overall problem as I see it with the current path of negotiations is that city has taken
the position to limit its view of the horizon rather than to think outside our current
confines and strive for a solution, which will serve generations to come.
159
It should be no surprise to Council that the current trend from Defined Benefit to Defined
Contribution for civil servants is gaining considerable momentum amongst the public,
which like civic employees desires some certainty and stability. This stability can only
be achieved with the acceptance that the realities of the market place and its long -term
volatility, both at home and internationally, will have a prolonged effect for generations
to come.
It is under these sets of circumstances that I wish to provide a new approach to the
current negotiations. Rather than try to negotiate around the current mindset, this
approach will peel back the layers of the past to infuse a new dynamic to our future. I
believe the enormous challenge that confronts us requires an extraordinary, thoughtful
and energetic solution to achieve the stability required of both the employees and citizens
alike.
Though the position I am putting forward is not new to many municipalities and
industries across North American, it will be very foreign to the city and its current path of
negotiations. It cannot be stressed enough that we are about to face a very arduous
financial future and this requires tremendous intestinal fortitude and clarity of thought by
our civic leaders. Let's hope you possess the strength of character, a decisive mindset
and the ability to engage those you are sworn to represent.
Please find attached a proposal to transform our current approach of trying to save the
remnants of the past with great hope for the future.
I appreciate your time and consideration of this very important matter that will have
lasting effects for generations to come.
John Campbell
160
City of Saint John
Defined Benefit /Defined Contribution Pension Plan
This proposal will create four categories within the City of Saint John Employee Pension
Plan.
Category 1
Current recipients of the City of Saint John Employee Pension Plan.
Category 2
All current employees with 5 years or more of service as of 1 January 2012.
Category 3
All remaining employees and future employees as of 1 January 2012
Defined Benefit Plan
At retirement, employee receives a monthly pension based on a predetermined formula:
2.0%
Multiplied by
Employee's final average eligible earnings
(Best consecutive five years)
"Eligible Earnings" refers to employee's annual gross base pay excluding overtime pay,
bonuses or expense reimbursement
Eligible to retire and receive a pension at age 60 or older with the exception of frontline
Firefighters and Police Officers who would be eligible at age 55.
Elimination of the cost of living provision
Contribution by employee to be matched by the city at the current rate
No early retirement provision
161
Defined Contribution Plan
At retirement, the employee uses his/her DC retirement account balance (contributions
plus any investment returns) to provide him/her with retirement income.
Employee can transfer his /her account balance to a registered locked -in vehicle, such as a
LIRA. (locked -in RRSP) or an LRIF (locked -in LIF)
Employee can also purchase an annuity from an insurance company.
Employee contribution would consist of 2% of eligible earnings with an option of
increased contribution of up to 6% after 2 years of service with all employee
contributions being matched by the City of Saint John. The contribution level up to 6%
to be determined by employee.
Employee's contribution and the City of Saint John's contribution go into a personal DC
retirement account in the employee's name
Employee chooses how the money in his/her account will be invested from a range of
investment funds managed by investment professionals.
Category 2 DB/DC
This employee category would receive retirement income consisting of a combination of
the two plans. Defined Benefit portion based on completed years of service as of 1
January 2012 topped off with the earnings from their Defined Contribution Plan account.
Category 3 Employee Group
This employee category would receive retirement income from the Defined Contribution
Plan.
Summary
The intent of this proposal is to bring sustainability and certainty to an otherwise chaotic
situation, which has been. festering for a number of decades. It is well docucemented that
there is plenty of blame to go around and as of late we have even dragged into the fray
others to blame. (IE the provincial government).
162
The long -term stability of our City is greatly dependent on resolving this issue. It will
have a long -term effect on development, investment and more importantly our population
base.
It is imperative that we re- establish this city as the leader in these three vital areas for
future generations to come. If we do not seize the opportunity to correct the course set so
many years ago, now, I fear the decline we have experienced or the course of my lifetime
will continue and we will be replaced has the cultural and economic centre of the
province.
I implore you as leaders of the community, whether you agree with my interpretation of
the current events and history, please seize upon this opportunity to effectively lay a
course for the next 100 years that will see this great city sail towards open waters and an
adventurous future. Your Worship and council please take hold of the rudder. Give the
citizens hope and guidance towards a new dawn.
163