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2011-10-03_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, October 03, 2011 Committee of the Whole 1. Call to Order 5:15 p.m. 8th Floor Boardroom City Hall 1.1 Employment Matter 10.2(4)(b) 1.2 Financial Matter 10.2(4)(c,j) 1.3 Financial Matter 10.2(4)(c,j Si vous auriez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale au 658 -2862. Regular Meeting 1. Call to Order — Prayer 4:30 p.m. Council Chamber 2. Approval of Minutes 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 3.1 Common Clerk: Committee System form of Governance (Tabled on September 19, 2011) 5. Consent Agenda 5.1 Transfer of Landlocked Parcel (Recommendation in Report) 5.2 Notice to Negotiate a New or Replacement Agreement with NB Power (Recommendation in Report) 5.3 Change to Pricing of Influenza Vaccines to Employees (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 9. Public Hearings 10. Consideration of By -laws 11. Submissions by Council Members 11.1 Fundy Region Solid Waste Commission Presentation Re Yard Waste (Councillor Titus) 2 12. Business Matters — Municipal Officers 12.1 City Manager: Available Development Lots in the City of Saint John 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment 3 City of Saint John Seance du conseil communal Le lundi 3 octobre 2011 Comite plenier 1. Ouverture de la seance 17 h 15 — Salle de conference, 8e etage, hotel de ville 1.1 Question contractuelle — alin &as 10.2(4)b) 1.2 Question financi &re — alineas 10.2(4)c), j) 1.3 Question financiere — alineas 10.2(4)c), j) Seance ordinaire 1. Ouverture de la seance, suivie de la priere 16 h 30 — Salle du conseil 2. Approbation du proses- verbal 3. Adoption de 1'ordre du jour 3.1 Greffi &re communale : Mode de gestion du syst &me des comfit &s (point report& lors de la reunion du 19 septembre 2011) 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Transfert de la parcelle sans littoral (recommandation figurant au rapport) 5.2 Avis de n&gocier un nouvel accord avec Energie NB 5.3 Changement de tarification des vaccins contre la grippe aux employ &s 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques 10. Etude des arretes municipaux 11. Interventions des membres du conseil 11.1 Presentation concernant les dechets de jardin (conseiller Titus) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Directeur g &n &ral : Terrains disponibles aux fins d'am&nagement 13. Rapports deposes par les comites 14. Etude des sujets &cartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 16. Levee de la seance COMMITTEE SYSTEM Proposed New Governance Model for The City of Saint John Principles of Good Governance Legitimacy & Voice Direction Performance Accountability Fairness Democratic/ Accessible & Representative Strategic Vision Reponsive/ Efficient Effective & Accountable / Transparent Equity /Rule of Law Common Purpose Clear Direction Clear Accountability Improved Decisions Citizen Participation Better Service Effective /Efficient Potential Benefits and Pitfalls Potential Benefits ► Specialize ► Interests Citizen Input Public Opinion Speed Up Work Informal Atmosphere Participation of Staff Better Decisions Accountability Responsive / Transparent Potential Pitfalls ► Ignore Vision Duplication Effort Fragmented Outlook Buck Passing Neglect Community Interference in Operations Conflict .jurisdiction Time lines Design Pr[ndiples Embrace the principles of good governance Realize desired governance outcomes Focus Council on policy and setting strategic direction Achieve the Community's vision Realize the benefits, avoid the pitfalls Model Features ► Anchored in achieving Community's Vision ► Focused - policy and strategic direction More active /involved roles for Councillors Enhanced public participation More effective decision - making process Improved effectiveness and efficiency in operations Improved accountability and transparency Policy Focused System • Policy... a governing principle, plan or course of action that guides or influences future decisions • Council makes public policy decisions; others implement Policy Adopt budget / set tax rate Adopt visions /goals for community, set strategic direction Adopt policy allowing or prohibiting off - street parking Administration Propose budget, analyze alternatives, spend<limits Deliver services in support of Council's strategic direction Enforce terms policy of parking Political Organization ('0111nlittee of 4N11ole i_ :0111111i111 4_:Ie1 k 4 -Av sillidtlll Growth i Development Committee 4_.41111111i111 '_.411111cil Transportation .+ Environment Committee U1ban Environment +::onlnlittee City Manager Treasurer Saint Jahn Water Committee Coordinating Committee Committee Composition ► Only members of Council appointed to SPCs ► Mayor is ex- officio member (no vote; no quorum) City Mgr has right to attend all SPC meetings Committee of Whole: All Members of Council Coordinating Committee: Mayor (Chair), Chairs of SPCs Standing Policy Committee: 5 Members of Council Appointments Chairs appointed by Mayor Committee Members appointed by Council Vice Chair elected by Standing Committee Membership A member of Council can only chair one committee at any given time ► A member of Council cannot chair same Committee in consecutive rotations Committee Rotations ► Chairs are rotated every two (2) years ► Membership is rotated every two (2) years Two (2) Members remain on the Committee with three (3) new Members added Rotation occurs midway through Mandate (June) Appointments according to established process Standing Committee Mandates Standing committees make recommendations on policy within a specified mandate Broad mandates define the purpose and authority of each committee Public Presentations ► Public presentations are made at Committee meetings ► The public does Council unless: not make presentations to Required by legislation (i.e.: public hearing) Recommended by a Committee and approved by Council Requests to make public presentations require a written submission to the Clerk Termination ► Non - performance Personal Agenda Not calling Meetings Not representing views of Committee Not Attending Procedures Rare Occurrence Work Flow Members of Council Citizens Administration i4 Committee_ iI Council ABCs Fundamental Change: Other Stakeholders Access to the Strategic Decision - Making Process is through Committees Work Flow Members of Council Citizens City Manager Common Clerk Common Clerk Council Treasurer 11*1 1 1:> ( -i City Solicitor ABCs Other Stakeholders Committees (COW & Standing Commiees) Standing Committees Committees Administrative Inquiries ► Administrative Inquiry: written request from Committee Member for information /report related to policy Requests made through Committee to City Manager, City Treasurer, City Solicitor and /or Common Clerk CM, CS, CC,CT answers verbally, in writing or commits to written response Only SC makes inquiries of CM, CT,CS and/or CC No authority to make inquiries of CM,CS,CT,CC or employees by Chairs or Committee members Ad Hoc & Sub-Committees Ad hoc Created by Council to review and develop recommendations for special purposes Report to Council Sub - Committees Created by Standing Committees to review and help develop policy on matters that fall within the mandate Report to Standing Committees Principles of Good Governance Legitimacy & Voice Direction Performance Accountability Fairness Democratic/ Accessible & Representative Strategic Vision Reponsive/ Efficient Effective & Accountable / Transparent Equity /Rule of Law Agencies, Boards & Commissions ► ABCs deliver services on behalf of City ABCs contribute to policy development with recommendations and information City ABCs directly accountable to Council ABCs will report through one or more of the Standing Policy Committees (depending on SPC mandate) ABC mandate, authority, membership, service outputs defined in Terms of Reference Potential to eliminate some Agencies, Boards & Commissions Required reporting to Council through one or more SPCs on: Activities and performance How activities contribute to Council's policy, strategic direction and priorities Budget allocations dependent - reporting, performance, outcomes and alignment with strategic direction Requires individual review to determine real need Councillors should be Governors not ABC members Current System: Meeting Type Approximate Time Commitment Total Time Commitment Committee of the Whole 2 hrs /meeting X 2 meetings /month 4 hours per month Council Meeting 4 hrs /meeting X 2 meetings /month 8 hours per month Committee of the Whole (reduced meeting time) 12 hours per month Does not factor in weekly meetings during budget time. Proposed System: Each committee meets once per month. Each councilor serves on 2 committees. Committees Approximate Time Commitment Total Time Commitment Each Committee 1.5 hrs /meeting X 2 meetings /month 3 hours per month Coordinating Committee (4 Chairs of SPC's) 1.5 hrs /meeting X 1 meeting /month 1.5 hours per month Committee of the Whole (reduced meeting time) 1 hr /meeting X 2 meetings /month 2 hours per month Council Meeting (reduced meeting time) 1.5 hrs /meeting X 2 meetings /month 3 hours per month 9.5 hours per month 25 Sample Meeting Schedule: June 2012 Sunday Monday Tuesday Wednesday Thursday Friday Saturday May 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 9 COW Closed G &D Meeting Council Meeting Titus / Farren / Higgins / Snook / McGuire 10 11 12 13 14 15 16 Coordinating UE Meeting Committee McGuire / Mott / (Chairs of SPC's) Snook / Sullivan / Norton 17 18 19 20 21 22 23 COW Closed T &E Meeting Council Meeting Norton / Higgins / Titus / Chase / Court 24 25 26 27 28 29 30 SJW Meeting Chase / Sullivan / Court / Mott / Farren SPC — Standing Policy Committee G &D — Growth & Development UE— Urban Environment T &E— Transportation & Environment 04: SJW — Saint John Water 3'i .Y� September 19, 2011 His Worship Mayor Ivan Court, Deputy Mayor Chase And Councillors Subject: Committee System form of Governance Your Worship, Deputy and Councillors, Over the past several years Council has received presentations from staff and from the City of Fredericton on the Committee System form of Governance. At the April 28th 2008 Council meeting 1St and 2nd readings were given to a by -law respecting this governance system, and a resolution was passed by Council at the November 17, 2008 meeting not to proceed at that time with the committee system. On May 25, 2009 Council directed the Clerk to schedule another presentation on the committee system, and on August 29, 2011 Council directed the Common Clerk, the City Manage and, the City Solicitor to prepare a draft by -law with respect to a committee system of governance. This report and attached slides will review a proposed committee system form of governance for the City of Saint John, and the draft by -law will be reported to Council at a later date. A Standing Committee System for Municipal Government puts more focus on citizen participation, permits Council to concern itself with policy issues, and would align with the recently approved service based organization. Five Standing Committees are proposed, Growth and Development, Urban Environment, Transportation and Environment, Saint John Water, and a Coordinating Committee. Council members will comprise the membership on all the committees, with the chairs of each committee being a member of the Coordinating Committee to be chaired by the Mayor. Some cities operating under a Standing Committee system are: Port Coquitlan, BC, Calgary and Edmunton, AB, Winnipeg, MN, Barry, Kinston, Richmond, Guelph, Hamilton and London, ON, St. John's, NF, Cape Breton Regional Municipality, NS, and Fredericton, NB. Respectfully submitted, Elizabeth Gormley Common Clerk SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www saintjohn.ca I C.P. 1971 Saint John, N. -B, Canada E2L 4L1 27 �.I REPORT TO COMMON COUNCIL M &C 2011 -258 September 27, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors, Re: Transfer of Landlocked Parcel Background n`�: City of Saint John Peter and Brenda Lanigan own PID 55178131, being a 5,400 square metre parcel located at 587 Wallace Court, West Saint John. The property is improved with a single family dwelling and is encumbered by a strip of City owned land, a former common lane which divides the developed parcel practically in half. The City parcel is inaccessible by municipal right of way, abuts the "no access" Saint John Throughway and is not large enough to support improvement as it is only 430 square metres. The land has no utility or use by itself. Genivar, acting on behalf of their clients, the Lanigans, have asked that the City transfer PID 55166375 so they may assemble the larger site and subsequently subdivide and sell a portion of the property as a building lot. The future lot may require a variance for frontage however the improvement of the proposed lot with a single family dwelling could be an appropriate use and result in infill which would result in additional tax base to the City's benefit. The City's parcel has no value as it stands today. It cannot be accessed, improved or transferred to any other interest other than the Lanigans. It could be argued that the lot adds value to the Lanigan's parcel, however the cost associated with the land transfer; legal and survey engineering fees have been absorbed by the prospective purchasers. 2 Recommendation That Common Council approves the transfer of PID 55166375to Brenda and Peter Lanigan for $1 on or before November 25, 2011. Respectfully Submitted, Ken Forrest, MCIP RPP Commissioner of Planning and Development trick Woods CGA Ci y Manager 29 APPROVALS PARCEL 'Bx Po ssiesns �+ I /BRENDA BUCKLEY I / PETER LANIGAN \ I 49 94 -2 \kSe \ 94-3 O SFF 4 aDDa.M PR SSiS3S] 1 aZ \ I, LOT B Pu o°oxse:z' t LOT 1 0 SURVEY AREA LOT 2 SEE PuN 11 {1F .a HD DDDSM1i» LOT sEE Pun m nc o PR aooaasal LOT 16 SFE Pl,.x ,�y r1,E i6 LOCALITY SKETCH DESCRIPTION rE Noww MD 5V"VEV uM"p RAI Ssruro "xD s� ,cv u"xxEp ra rEn DoDxpw"¢ e0 T Mw.Tm rnwax "¢ wPYxel PARED vD00d SN,fV M SDUME �acH eM Pa, Rax arc Pa acuxD ixw aM ra DC"frla(/ ,EST v "1EP V4VF / HM xTpM B YauxTED Gip d MxDU: O MH E"SEVENI(S) - unutt PqE / cw up— v "1Ex uw � — — — MVFxr ( ua�r sTMDMO Pu9UC uTUTr vwyo,T P.uE Ew exu�swcx w,D wmcruR eels nc "rt a< xEasrExEO oxxrns,w ao pWORT}� xDU xmsT«"TN« xweEA un EMCn $xnPEx „, Sol IWrOD"l YRVDES FwYLExi u5{ (e) Lu05 DENT WTx DV — PIM1V Ma: /"Own, D"LLID 1W ix Oz (ewe) SKETCH SHOWING LANDS TO BE ACQUIRED BY: BRENDA BUCKLEY PETER LANIGAN WALLACE COURT, SAINT JOHN, SAINT JOHN COUNTY, N.B. 10 o m m » " a0 SCALE 1:500 590 MMI Sff1EET. HM1YARD PLACE SUM JOMH. HEW BRU1L N GENIVAR 19 Wmv.GENNNLCOM SURVEYOR'S STATEMENT I HEREBY CERTIFY THAT THIS PLAN IS CORRECT. B N.B.LS. UGX'tx� SURVEYED BY: ANDREW K. TOOLE, N.B.LS. DATED: MAY 12, 2011 #379 MAW: ANT mI : X% CIE— JOB N0.WI023 CAD:SJI102�620 O M APPROVALS / CITY OF SAINT JOHN 9� IE �>e'eem ft 59 LOT B PARCEL "B" 176'39'ST ssRn,.uH ,ensms� 1,.151 zvJO -3E °se P 24.959 LOT 1 rn sEC� a a ')' �'� 4 ✓ vv ROUTE l ,1 J, ` 4-r- J Q I ROITC 1 /�/ d AREA SURY LOCALITY SKETCH yea / LOT nE4� LEGEND DESCRIPTION SYMBOL DESCRIPTION SYMBOL / � 8$ / _ / � �. 11 -1 I 3425 m' cOrnDe n rpvx9T rww rn x.9x9 nlxrJa O fJLpUnD cd sT <uwurm mwaw.a —T p OmwpT / sawE / ..cc 0o</r«.Na rbulArm w'wn0°,eiC n(JEMwIY SwM¢ IICnFS SUN3Ee r9009 SYRNY POSt ® NMxE,FAS 11 -2 2601 m / z462 <1 LOT 3 I ss I 31 "b00d Sunx .05t ❑ NEtTbE saJ4nE i9p eN+ rwNO ■ 9be15 p PbE r011M O OENVJD 909 PLeN (pw) JR rWxO � ElEV�np EI4V. wNElw .v 355}g'y \ rerFA vµ5( / On( xvpuxr 59x¢ NCr 9MJNSrp, 5x9 — — 0.4Tp 9.v4N NL O5DG0.b 5 _ _ __ b� 42.953 21852'26- 4a I sTa LRJN' T 1saLnE Ie ouxrm utp 9evH ®C n IIwE swell arp ewx uNOlRparO ures - �� eze OUP� WZ 9� O 3- n0 SamJ.ee \g.�• \ 29e}'994 \ J'21' 2650 94 -2 „ � \\ < � k 29 }SA• STANLEY e , CHESWTN M1 94 -3 Po Ss ,.yyjn4 ° 541 h ee pro ss a907x es \ \ \ \ \ \ WALLACE COURT sucE 905 ® w9e uagE O MH CwYYExr(51 SxOw MOS —_ _ rerER ur,E _ r.__ Opt sturoum ou9uC urun umlp,r r.u.E �° e9 Nerex uH0 �Rx a NPe aRnnu¢ a REDS O o xJE,nn9rc.n wno 0 7s E . eERnEm ■ 9 NIDee9 CY S (e) M ex¢ /e7NxrN CeuID rna w Oa. (ems°) SUBDIVISION PLAN: BRENDA BUCKLEY AND PETER LANIGAN SUBDIVISION WALLACE COURT, SAINT JOHN, SAINT JOHN COUNTY, N.B. , e ,D D ID SCALE 1:500 v ]0 b PURPOSE OF PLAN DOCUMENT NOTES -TO CREATE LOT 11 -1 TO ACCOMMODATE BRENDA LEE BUCKLEY EXISTING CONDITION. PETER FRANCIS LANIGAN -TO CREATE LOT 11 -2 FOR RESIDENTIAL PID 55176131 BUILDING PURPOSES. DATED: 009-1: 27877514 DATED: 2009 -10 -09 - DIRECTIONS ARE N.B. GRID AZIMUTHS DERIVED FROM THE N.B. GRID MONUMENTS TABULATED HEREON. -THE SCALE FACTOR USED WAS 1.000036. -THE DOCUMENT NUMBERS REFERRED TO ON THIS PLAN ARE THOSE THE COUNTY REGISTRY OFFICE Se0 WJN 51REET, x4YMOPUOE 3e1M JOHN HEW 9RUIFM'ICY. T/uuDA Eac,Js GENIVAR PHONE:'A669 OWNER'S SIGNATURE: E -AS USED HEREIN, THE VKKtO CERTIFY SHALL MEAN AN EXPRESSION OFTHE CONSULTANT'S PROFESSIONAL OPINION TO ex: weayse0'e . — GEHVNLOOM THE BEST OF ITS INFORMATION, KNOWLEDGE AND BELIEF, AND DOES NOT CONSTITUTE A WARRANTY OR GUARANTEE BY THE CONSULTANT. SURVEYOR'S STATEMENT BRENDA LEE BUCKLEY PETER FRANCIS LANIGAN - ADJACENT OWNER INFORMATION OBTAINED FROM SNB RECORDS. -ALL DISTANCES SHOWN ARE CALCULATED GRID DISTANCES. CERTIFICATION IS NOT MADE AS TO LEGAL TITLE, BEING THE DOMAIN OF A LAWYER, NOR TO THE ZONING & SETBACK BY -LAWS OR REGULATIONS, BEING THE DOMAIN OF A DEVELOPMENT OFFICER. - CERTIFICATION IS NOT MADE AS TO COVENANTS SET OUT IN THE DOCUMENT(S) AND THE LOCATION OF ANY UNDERGROUND SERVICES AND /OR FIXTURES, PERMANENT OR OTHERWISE. I HEREBY CERTIFY THAT THIS PLAN IS CORRECT. N.B.L.S. N• B. ut� SURVEYED BY: ANDREW K. TOOLS, N.B.L.S. DATED: MAY 12, 2011 /379 MAW MT Flan: v CNEIXm: - INITIAL FIELD SURVEY WAS COMPLETED FEBRUARY 16, 2009. JOB No.SJtl023 CAD:SJ1102 3-620 M REPORT TO COMMON COUNCIL M & C 2011 - 260 September 29, 2011 His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council: The City of Saint John RE: Notice to Negotiate a New or Replacement Agreement with NB Power Background: On November 2, 1999, the City and the New Brunswick Power Corporation ( "NB Power ") entered into an agreement respecting the provision of fire protection services on the latter's behalf at the Point Lepreau Nuclear Generating Station, a copy of which is attached (the "1999 Agreement "). The compensation payable to the City by NB Power for providing such services, as outlined in Article 4 of the 1999 Agreement, has not increased since 1999. At the same time, the cost of providing the City's fire protection services has increased substantially over the last 12 years. Article 5 of the 1999 Agreement provides as follows: 5 Term This Agreement shall take effect and be binding on the parties hereto for the period from January 1, A.D. 1999 to December 31, 2002, inclusive and shall remain in force for successive periods of thirty six months (36) months thereafter, unless either party requests negotiation of a new or replacement agreement by giving written notice to the other party not less than sixty (60) days and not more than ninety (90) days prior to the expiration date of this Agreement or any renewal thereof. In the month of October 2011, there is an opportunity to provide written notice to NB Power of the City's desire to negotiate a "new or replacement agreement" in accordance with Article 5 of the 1999 Agreement. The primary purpose behind providing such written 32 Page 2 notice to NB Power would be to update Article 4 of the 1999 Agreement to bring it in line with current fire protection services costs. Analysis: The 1999 Agreement provided for a $40,000 per year stand -by fee to be paid to the City. During the 2011 budget approval process, staff highlighted the renegotiation of the 1999 Agreement as one of the new revenue sources for the City. Similarly, sections of the 1999 Agreement pertaining to the "form of response" and reimbursement for responding require updating. As Council may be aware, NB Power underwent a corporate reorganization subsequent to the execution of the 1999 Agreement. The City Solicitor's Office has conferred with NB Power's legal department to ascertain the applicable NB Power entity and was informed that any new or replacement agreement would most likely be with the New Brunswick Power Nuclear Corporation. Recommendation: In view of the forgoing, we make the following recommendation: That the City give written notice to the New Brunswick Power Nuclear Corporation and the New Brunswick Power Holding Corporation in the attached form of the City's desire to negotiate a new or replacement agreement to the agreement executed on November 2nd, 1999 between the City and the New Brunswick Power Corporation respecting the City's provision of fire protection services on the latter's behalf at the Point Lepreau Nuclear Generating Station in accordance with Article 5 thereof (the "1999 Agreement "), and That Common Council direct the Acting Fire Chief or his designate, in collaboration with the City Solicitor or his designate, to negotiate and draft a new or replacement agreement to the 1999 Agreement with the appropriate corporate entity for the subsequent consideration of Common Council and such appropriate corporate entity. Respectfully submitted, J. Patrick Woods, CGA City Manager g Ke -n CIiNor , A, C Acting Fire Chief 33 Page 3 Ms. Wanda Harrison Corporate Secretary and General Counsel New Brunswick Power Nuclear Corporation and New Brunswick Power Holding Corporation 515 King Street, 9th Floor P.O. Box 2050 Fredericton, New Brunswick E3B 5G4 Via Facsimile (506 458 -4319) and Registered Mail Dear Ms. Harrison: Re: Notice to Negotiate a New or Replacement Agreement On November 2nd, 1999, the City of Saint John and the New Brunswick Power Corporation ( "NB Power ") entered into an agreement respecting the provision of fire protection services on the latter's behalf at the Point Lepreau Nuclear Generating Station, a copy of which is attached (the "1999 Agreement "). The 1999 Agreement (most notably Article 4 thereof respecting the City's compensation) has not been updated for 12 years. In view of the fact that significant restructuring has occurred at NB Power since the 1999 Agreement was executed, we trust that one of the two corporate entities identified above is the correct corporate entity to which this correspondence should be directed. If we are incorrect in this regard, we ask that you advise us accordingly. The City hereby provides written notice in accordance with Article 5 of the 1999 Agreement of the City's desire to negotiate a new or replacement agreement to the 1999 Agreement. We kindly ask that you confirm receipt of this written notice by reply correspondence to Mr. Scott A. Brittain, Solicitor, and that you advise regarding your availability for starting the process of negotiating a new or replacement agreement to the 1999 Agreement. Mr. Brittain's direct contact particulars are as follows: Mr. Scott A. Brittain Solicitor, City Solicitor's Office The City of Saint John P.O. Box 1971 Saint John, New Brunswick, E2L 4L1 Fax: 506.649.7939 Tel: 506.635.2021 Dated at Saint John, N.B. this day of Octobcr, 2011. Mayor Common Clerk Resolution Date 34 This Agreement is made in duplicate by and between: THE CITY OF SAINT JOHN, in the County of Saint John and Province of New Brunswick, a body corporate by Royal Charter, hereinafter called the "City" OF THE FIRST PART - and - NEW BRUNSWICK POWER CORPORATION, a Crown Corporation duly appointed under and by virtue of The Electric Power Act, Chapter E- 5, R.S.N.B. 1973, hereinafter called "N.B.Power" OF THE SECOND PART WHEREAS N.B. Power is the owner and operator of a 630 MW Nuclear Generating Station situated at Point Lepreau being in the Counties of Saint John and Charlotte in the Province of New Brunswick; AND WHEREAS the City is the owner and operator of a fire department that is hereinafter called "the City's Fire Department "; AND WHEREAS N.B. Power may from time to time require back -up fire protection services to supplement its fire protection capabilities at the Point Lepreau Nuclear Generating Station; AND WHEREAS the City has agreed to provide the service of the City's Fire Department for the aforesaid purpose; NOW THEREFORE THIS AGREEMENT WITNESSETH as follows: 1. Responsibility of The City of Saint John 1.01 Subject to section 3, the City's Fire Department will provide back- up fire protection services for N.B. Power at the Point Lepreau Nuclear Generating Station. 35 -2- 1.02 The City's Fire Department will participate in training/ orientation sessions and exercises that are fully sponsored by N.B. Power for the Point Lepreau Nuclear Generating Station. It is understood that the personnel of the City's Fire Department who may be required to participate in any such sponsorship programs will be the crews that are expected to respond to the Point Lepreau Nuclear Generating Station should the need arise. 1.03 Upon the City's Public Safety Communications Center receiving a call for assistance from the Point Lepreau Nuclear Generating Station, the City's Fire Department will immediately dispatch thereto: (a) One Incident Commander; and (b) One Engine and Crew, consisting of one (1) Officer and three (3) Fire Fighters; and (c) One Ladder Truck and Crew consisting of one (1) Officer and three (3) Fire Fighters. 1.04 The Public Safety Communications Center will confirm that the call is authentic by calling the Point Lepreau Nuclear Generating Station Control Room at 659 -2540. 1.05 Upon arrival at the Point Lepreau Nuclear Generating Station the City's Fire Department personnel will immediately commence to work and will continue to work under the direction and supervision of the Point Lepreau Shift Supervisor in cooperation with the Incident Commander until the Shift Supervisor determines that their assistance on the call is no longer required. 2. Responsibility of the New Brunswick Power Corporation 2.01 In the event that the back -up assistance of the City's Fire Department is required at the Point Lepreau Nuclear Generating Station, the Point Lepreau Shift Supervisor or his delegate will call the City's Fire Department at telephone number 911. The caller will identify him /herself, briefly explain the situation and request assistance. 36 -3- 2.02 The Point Lepreau Nuclear Generating Station Shift Supervisor will be responsible in cooperation with the Incident Commander for the direction and supervision of the City's Fire Department personnel while they are present at the Point Lepreau Nuclear Generating Station. 2.03 At all times during which the City's Fire Department personnel are present at the Point Lepreau Nuclear Generating Station as the result of a call for assistance, N.B. Power will be responsible to protect them from exposure to radiation and will provide them with meals, dry clothing and such other accommodations as the situation may require. 2.04 N.B. Power will provide on an ongoing basis the necessary familiarization and /or orientation to the personnel of the City's Fire Department that are required to respond to the Point Lepreau Nuclear Generating Station. Any and all specialized training and equipment that is not normally part of structural firefighting shall be provided by N.B. Power to those crews responding to the Point Lepreau Nuclear Generating Station. 3. It is recognized by the parties that the primary responsibility of the City's Fire Department is to provide fire protection services within the City of Saint John. It is also recognized that the computer problem that is referred to by such names as the Year 2000 problem or the Y2K problem may have an adverse affect on the ability of governments to provide services. It is agreed that the City is not required to provide, at Point Lepreau, the City's Fire Department personnel and equipment referred to herein, if the ability of the City's Fire Department to do so is adversely affected by the aforesaid problem or if, in the opinion of the Chief of the City's Fire Department, it is necessary for any or all of them to remain in or return to the City of Saint John to provide fire protection services therein. 4. Payment 4.01 N.B. Power will compensate the City as follows for its services provided hereunder: (a) a monthly "on call" fee of $3,333.33 ($40,000.00 per year); (b) a "user fee" calculated as follows for each person and vehicle provided by the City pursuant to this agreement: 37 First Hour Each Additional Hour or Part Thereof Truck $ 150.00 $ 150.00 Car $ 30.00 $ 50.00 Person according to the City's collective agreements with its firefighters' union (c) any overtime rates incurred by the City with respect to the firefighters who are sent to the Point Lepreau Nuclear Generating Station and with respect to firefighters who are called in to restore the on -duty complement of the City's Fire Department. Overtime rates shall be in accordance with the City's collective agreements with its firefighters' union. 4.02 The "user fee" applies from the commencement of the fourth hour following the dispatch of the men and equipment and continues until their return to their fire station. 5. Term This Agreement shall take effect and be binding on the parties hereto for the period from January 1, A.D., 1999 to December 31, 2002, inclusive and shall remain in force for successive periods of thirty six (36) months thereafter, unless either party requests negotiation of a new or replacement agreement by giving written notice to the other party not less than sixty (60) days and not more than ninety (90) days prior to the expiration date of this Agreement of any renewal thereof. 6. Contact The contact person at Point Lepreau for clarification of the arrangements herein provided will be the Co- Ordinator of Fire Prevention. The contact person in any emergency will be the Duty Shift Supervisor — Telephone 659 -6214. KN -5- IN WITNESS WHEREOF the City and N.B. Power have caused this agreement to be duly executed. Signed, Staled & Delivered by The City of Saint John on September 2 �19�99. Signed, Sealed & Delivered oe 4-' 1999. ) THE CITY OF SAINT JOHN C Shirley McAI ,May r ) Mary Mu ord, Common C rk } Common Council Resolutions: January 11, 1999 and amended September 20, 1999. by the New Brunswick Power Corporation on NEW BRUNSWICK POWER CORPORATION Per: Secretary 39 r' J� REPORT TO COMMON COUNCIL September 29, 2011 Mayor Ivan Court and Members of Common Council: Your Worship and Members of Council: SUBJECT: CHANGE TO PRICING OF INFLUENZA VACCINES TO EMPLOYEES BACKGROUND: 7-7 City of Saint John On August 15, 2011, the 2011 Influenza Vaccine Program was dealt with by Common Council and a recommendation was made to enter into a contract with the Victorian Order of Nurses (VON) as per the attached Schedule A. Since that time, the VON has advised that their Legal Department requires an additional clause be added to their contract: " In the event, that the nurse becomes idle, VON will then charge the hourly rate of $73.00 per hour after 15 minutes of lag time until the next client arrives for his /her immunization." VON has now provided another price schedule which is more economical to the City for the various Flu Clinics and addresses VON's concern with the possibility of Police and Fire call outs and the nurse being left idle. Please see Schedule B. RECOMMENDATION: That the recommendation of Common Council of August 15, 2011, be amended and the pricing schedule replaced with the pricing contained in the attached Schedule B. tfullly ssbmitted, J. atrick Woods, CGA T MANAGER W Schedule A That as recommended by the City Manager in the submitted report Influenza Vaccines to Employees, The City of Saint John enter into a contract with the Victorian Order of Nurses Canada New Brunswick Branch Inc. to administer influenza vaccines to its Employees, and agrees to pay the charges as follows: a) Nurse rate and supplies (Minimum 10 injections per clinic) $25.00 per injection; b) Cancellation charge (less than 48 hours notice) or less than 50% expected participation $250.00; and That the City Solicitor be directed to prepare all necessary documents, and that the Mayor and Common Clerk be authorized to sign all related documents. Schedule B The City of Saint John enter into a contract with the Victorian Order of Nurses Canada New Brunswick Branch Inc. to administer influenza vaccines to its Employees, and agrees to pay the charges as follows: a) Nurse rate and supplies are $77.00 per hour and $13.00 per injection; b) Cancellation charge (less than 48 hours notice) or less than 50% expected participation $154.00; and That the City Solicitor be directed to prepare all necessary documents, and that the Mayor and Common Clerk be authorized to sign all related documents. 41 1 Tim Ot4 nfStin[Jawn September 27, 2011 Your Worship and Members of Common Council, Fundy Region Solid Waste Commission Presentation Re Yard waste Recently the Fundy Region Solid Waste Commission made a decision regarding yard waste. I am requesting that Council approve a brief presentation from the commission regarding how this new decision will impact upon customers and the cost of waste collection. Motion: That Council hear a brief presentation from the Fundy Region Solid Waste Commission on Monday, October 3, 2011. Respectfully Submitted, Councillor Chris Titus Fundy Region Solid Waste Commission Chair �p SAINT JOHN P.O. Box 1 371 Saint ;ohn, Na CanaM E2L 40 1 www.saintjahnxa I C.P. 1971 Saint john, N B. Canada ESL 4L1 42 o ept 22, 2011 CSC? Fundy Legion Solid Waste Commission Frndi" a getter way. Yard Waste is: Leaves Weeds Grass Twigs Branches (less than 2" in diameter) Fundy Fein Solid Waste Commission Finding a better way. EA EA! The Issue Leaves, grass &other yard waste make up a significant volume of material Compost $28 /tonne Landfill $1o8/tonne Yard waste is easy to compost On own property In green cart Still have yard waste entering landfill Fundy Region Solid Waste Commission Finding a better way. Mi Yard Waste in Compost Compost Cart Brown paper bags Compostable bags Leaves in clear plastic bags Twigs bundled NO black or coloured plastic bags Fundy Region Solid Waste Commission Finding a better way. C[: s . Residential Compost 1000 goo Boo 700 boo — 500 400 300 200 100 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec «A 2009 ■ 2010 "Unsorted Waste" - Garbage containing yard waste Strong disincentive Charge double the landfill tip fee for unsorted waste Fundy Fiore Solid Waste Commission Finding a better way. CE: Advertising Campaign —Now through October Print — TJ, Valley Viewer, Hampton Herald, River Valley News Radio — Kloo, CHSJ, Rogers 88.9, Wave PSA Fundy Fiore Solid Waste Commission Finding a better way. Ch': 97.3 the 61f, Meet with Haulers &Saint John staff Contact suppliers and retailers Provide stickers to haulers Work with haulers Monitor loads this fall Fundy Fiore Solid Waste Commission Finding a better way. 51 Jan 2012 Unsorted Waste - is garbage containing Yard Waste Double tip fee for "unsorted waste" (6Fundy Region Solid Waste Commission J4ndAng a better way, 52 REPORT TO COMMON COUNCIL M & C — 2011 - 257 September 27, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Available Residential Development Lots in the City of Saint John INTRODUCTION City of Saint john At the September 12, 2011 meeting of Common Council, the following resolution was adopted: "RESOLVED that the Planning Department, through the City Manager, prepare a report on the available development lots currently approved by the City and that have yet to be developed. " DISCUSSION In order to provide the information requested by Common Council, the City's geographic information system was used to identify vacant building lots that were created through the subdivision process over the last 10 years. As Council will appreciate, the number of available lots is dynamic and rapidly changes as construction takes place. The data provided in this report should be viewed as an "order of magnitude" analysis as it will not reflect any projects currently under construction nor will it include lots that have received subdivision approvals but have yet to be officially registered. It also does not include residential units that have been proposed on existing lots. The results of this analysis generally indicate that there is not a large supply of available building lots in the City for most forms of housing. Overall, the total inventory at this point in time represents less than 2 years of actual total housing demand though it should be noted that there is adequate short -term supply for some types of housing and under - supply or a complete absence of supply for other types of residential units. 53 M & C-2011-257 - 2 - September 27, 2011 Type of Housing Zones Ward 1 Ward 2 Ward 3 Ward 4 Total (West) (North) (Central) (East) Unserviced and RS -1, 0 0 0 50 50 Rural One Family RS -1M, Residential RS -2M, RR Large Lot RSS, 0 31 0 32 63 Serviced One and R1 -A, Two Family RS -2 Residential Small Lot R1 -B, 26 6 0 66 98 Serviced One and R -2, R -4 Two Family Residential Serviced Mobile MH 0 0 0 0 0 Home Townhouse TH 0 42 0 2 44 Medium Density RM -1 7 10 1 0 18 Residential Totals 1 33 89 1 150 267 RECOMMENDATION: It is recommended that Common Council receive and file this report. Respectfully submitted, Ken Forrest, MCIP RPP Commissioner of Planning and Development l trick Woods, C.G.A. City Manager 54