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2011-09-12_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, September 12, 2011 Committee of the Whole 1. Call to Order 4:30 P.M. 8th Floor Boardroom 1.0(a) Approval of Minutes 10.2(4) 1.0(b) Approval of Minutes 10.2(4) 1.1 Financial Matter 10.2(4)(c) 1.2 Employment Matter 10.2(4)0) 1.3 Property Matter 10.2(4)(f,g) Si vous auriez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale an 658 -2862. Regular Meeting 1. Call to Order — Prayer 6:00 p.m. Council Chamber 2. Approval of Minutes 2.1 Minutes of August 15, 2011 2.2 Minutes of August 29, 2011 3. Adoption of Agenda 4. Disclosures of Conflict of Interest Items Forwarded from Previous Agendas 4.1 Council Budget - Salaries (Councillor Titus) Tabled on August 15, 2011 4.2 Sydney Street Courthouse (Councillor Titus) Tabled on August 15, 2011 4.3 Chalk Art and Busking on City Streets (Mayor Court) 4.4 Available Development Lots (Councillor Sullivan) 4.5 Record of Motions (Councillor Farren) 4.6 Environmental Impact Assessment for West side Power Line Proposal (Councillor McGuire) 4.7 West Saint John Unsightly Premises (Councillor McGuire) 4.8 City Manager: Traffic Impacts - Tim Hortons 222 Bayside Drive 4.9 Planning Advisory Committee: Request for Additional City Staff at PAC meetings 4.10 Conservation Council of New Brunswick and Friends of Rockwood Park: Restoration of 1671 Sandy Point Rd 5. Consent Agenda 5.1 Request for Grant in the amount of municipal fees for Rumson family, 85 Broadway Avenue (Recommendation in Report) 5.2 Materials Testing and Inspection Services - Asphalt Concrete, Portland Cement Concrete and Soils Compaction for 2011 (Recommendation in Report) 5.3 Loch Lomond Watershed Clean -Up Day Results 2011 (Recommendation: Receive for Information) 5.4 Solid Waste Collection Services Agreement with NB Housing Corporation Crescent Valley (Recommendation in Report) 5.5 Bentley Request to Present (Recommendation: Refer to the Taxi Advisory Committee) 5.6 Crime Stoppers Budget Request (Recommendation: Refer to Budget Deliberations) 5.7 Campbell Letter: Translation Services (Recommendation: Receive for Information) 5.8 Mutual Nondisclosure Agreement Between the City and OpSource (Recommendation in Report) 6. Members Comments 7. Proclamation 7.1 National Family Dinner Night - September 15, 2011 8. Delegations/ Presentations 9. Public Hearings 10. Consideration of By -laws 10.1(a) Third Reading - Zoning ByLaw Amendment Lands Adjacent to 1035 Burchill Rd 10.1(b) Section 39 Conditions 10.2 Planning and Development Letter: Proposed Rezoning 192 -194 St. James Street West 10.2(a) Third Reading - Zoning ByLaw Amendment 192 -194 St. James Street West 10.2(b) Section 39 Conditions 11. Submissions by Council Members 11.1 Regional Planning (Councillor Norton) 12. Business Matters — Municipal Officers 12.1 City Solicitor: Financial Relationship with City Commissions 12.2 City Manager: Traffic Issues Fairville Boulevard and Harding Street West 12.3 City Manager: Demolition of a Dilapidated Structurally Unsound and Vacant Building at 204 -206 Ludlow Street, PID 366765 13. Committee Reports 13.1 Planning Advisory Committee: Subdivision and Zoning By -Law Amendment regarding on -site servicing 13.1(a) 1st and 2nd Reading - Amendment to Saint John Subdivision ByLaw 13.1(b) 1 st Reading - Amendment to Zoning ByLaw and Authorization to Advertise 13.2a) Planning Advisory Committee: Proposed Subdivision - 2797 Loch Lomond Road 13.2b) Mallette Letter Re Bally Desmond Subdivision Phase 3 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment City of Saint John Seance du conseil communal Le lundi 12 septembre 2011 Comit6 pl6nier 1.Ouverture de la seance 16 h 30 Salle de conference du 8e Oage 1.0a) Approbation du proces- verbal — paragraphe 10.2(4) 1.0b) Approbation du proces- verbal — paragraphe 10.2(4) 1.1 Question financiere — alin&a 10.2(4)c) 1.2 Questions relatives a 1'emploi — alin6a 10.2(4)j) 1.3 Question relative aux biens -fonds — alin6as 10.2(4)f) et g) Seance ordinaire 1.Ouverture de la s6ance, suivie de la priere 18 h — Salle du conseil 2. Approbation du proces- verbal 2.1 Proces- verbal de la s6ance tenue le 15 aout 2011 2.2 Proces- verbal de la s6ance tenue le 29 aout 2011 3. Adoption de Fordre du jour 4. Divulgations de conflits d1int6rets Points report6s des ordres du jour pr6c6dents 4.1 Budget du conseil — Salaires (conseiller Titus) - Point report6 lors de la reunion du 15 aout 2011 4.2 Palais de justice de la rue Sydney (conseiller Titus) - Point report6 lors de la reunion du 15 aout 2011 4.3 Activit6 artistique a la craie et amuseurs publics dans les rues municipales (maire Court) 4.4 Terrains disponibles aux fins d'am6nagement (conseiller Sullivan) 4.5 Archives des motions (conseiller Farren) 4.6 Etude d'impact sur 1'environnement concernant la proposition relative a une ligne 6lectrique dans le quartier ouest (conseiller McGuire) 4.7 Lieux inesth6tiques de Saint John Ouest (conseiller McGuire) 4.8 Directeur g6n6ral : Incidences de la circulation — Tim Hortons, 222, promenade Bayside 4.9 Comit6 consultatif d'urbanisme : Demande de personnel municipal suppl6mentaire pendant les r6unions du Comit6 consultatif d'urbanisme 4.10 Conseil de conservation du Nouveau - Brunswick et Friends of Rockwood Park: Restauration du 1671, chemin Sandy Point 5. Questions soumises a Papprobation du conseil 5.1 Demande visant 1'obtention d'une subvention au montant des droits municipaux pour la famille Rumson, 85, avenue Broadway (recommandation figurant au rapport) 5.2 Services d'essai des mat6riaux et d'inspection : b6ton asphaltique, Mons de ciment Portland et travaux de compaction du sol pour 2011 (recommandation figurant au rapport) 5.3 R6sultats de 2011 — journ6e de nettoyage du bassin versant Loch Lomond (recommandation : accepter a titre informatif) 5.4 Entente sur les services de collecte des d6chets solides avec la Social d'habitation du Nouveau - Brunswick de Crescent Valley (recommandation figurant au rapport) 5.5 Demande soumise par Bentley qui d6sire se pr6senter devant le conseil (recommandation : transmettre au comit6 consultatif sur les taxis) 5.6 Demande de financement budg6taire d'Achec au crime (recommandation renvoyer aux discussions relatives au budget) 5.7 Lettre de M. Campbell concernant les services de traduction (recommandation : accepter a titre informatif) 5.8 Entente mutuelle de non - divulgation entre la municipalit6 et OpSource (recommandation figurant au rapport) 6. Commentaires pr6sent6s par les membres 7. Proclamation 7.1 Souper national de la famille - le 15 septembre 2011 8. Delegations et presentations 9. Audiences publiques 10. Etude des arrWs municipaux 10.1a) Troisi6me lecture de la modification de 1'Arret6 de zonage visant les terres contigues au 1035, ch. Burchill 10.1b) Conditions impos6es par Particle 39 10.2 Lettre du Service d'urbanisme et de d6veloppement : rezonage propos6 visant le 192 -194, rue St. James Ouest 10.3a) Troisieme lecture du projet de modification de 1'Arret6 de zonage visant le 192 -194, rue St. James Ouest 10.2b) Conditions impos6es par Particle 39 11. Interventions des membres du Conseil 11.1 Am6nagement r6gional (conseiller Norton) 12. Affaires municipales &oqu6es par les fonctionnaires municipaux 12.1 Avocat municipal: rapport financier avec les commissions de la municipalit6 12.2 Directeur g6n6ral : questions relatives a la circulation sur le boulevard Fairville et la rue Harding Ouest 12.3 Directeur g6n6ral : destruction d'un batiment d6labr6, peu solide et vacant situ6 au 204 -206, rue Ludlow, NID 366765 13. Rapports d6pos6s par les comit6s 13.1 Comit6 consultatif d'urbanisme : modification de 1'Arret6 de zonage et de lotissement visant les services sur place 13.1a) Premiere et deuxi&me lecture de la modification de 1'Arret6 de lotissement de Saint John 13.1b) Premiere lecture de la modification de 1'Arrete de zonage et de Pautorisation de publier 13.2a) Comite consultatif d'urbanisme : projet de lotissement visant le 2797, chemin Loch Lomond 13.2b) Lettre de M. Mallette concernant la phase 3 du lotissement Bally Desmond 14. Etude des sujets &art& des questions soumises a Papprobation du conseil 15. Correspondance generale 16. Levee de la seance 96 -340 COMMON COUNCIL / CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — AUGUST 15, 2011 - 6:30 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Higgins, McGuire, Mott, Norton, Snook and Sullivan -and - B. Edwards, Commissions of Buildings and Inspection Services / Acting City Manager; F. Beaulieu, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; S. Galbraith, Director of Works; J. Hamilton, Deputy Commissioner of Planning and Development; B. Reid, Chief of Police; K. Clifford, Acting Fire Chief; B. Morrison, Commissioner of Leisure Services; E. Gormley, Common Clerk and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 15 AOUT 2011 A 18 H 30 Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, McGuire, Mott, Norton, Snook, Sullivan et la conseillere Higgins -et - B. Edwards, commissaire aux services d'inspection et des batiments /directeur general par interim; F. Beaulieu, avocat municipal; G. Yeomans, commissaire aux finances et tresorier; S. Galbraith, directeur des travaux publics; J. Hamilton, commissaire adjointe au service Urbanisme et developpement; B. Reid, chef de police; K. Clifford, chef du service d'incendie par interim; B. Morrison, commissaire des Services des loisirs; E. Gormley, greffiere communale, et J. Taylor, greffier communal adjoint. Call To Order — Prayer Mayor Court called the meeting to order and Reverend David Nicholson offered the opening prayer. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court et le pasteur David Nicholson recite la priere d'ouverture. 2. Approval of Minutes 2.1 Minutes of April 11, 2011 On motion of Councillor McGuire Seconded by Councillor Mott RESOLVED that the minutes of the meeting of Common Council, held on April 11, 2011, be approved. Question being taken, the motion was carried. 2.2 Minutes of July 18, 2011 On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that the minutes of the meeting of Common Council, held on July 18, 2011, be lifted from the table. 0 96-341 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 Question being taken, the motion was carried. On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that the minutes of the meeting of Common Council, held on July 18, 2011, be approved. Question being taken, the motion was carried. 2. Approbation du proces- verbal 2.1 Proces- verbal de la seance tenue le 11 avril 2011 Proposition du conseiller McGuire Appuyee par le conseiller Mott RESOLU que le proces- verbal de la seance du conseil communal tenue le 11 avril 2011 soit approuve. A ('issue du vote, la proposition est adoptee. 2.2 Proces- verbal de la seance tenue le 18 juillet 2011 Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU que le proces- verbal de la seance du conseil communal tenue le 18 juillet 2011 soit soumis aux fins de discussion. A ('issue du vote, la proposition est adoptee. Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU que le proces- verbal de la seance du conseil communal tenue le 18 juillet 2011 soit approuve. A ('issue du vote, la proposition est adoptee. 3. Approval of Agenda On motion of Councillor McGuire Seconded by Councillor Norton RESOLVED that the agenda of this meeting be approved, with the addition of items: 5.4 Influenza Vaccines Charges; 5.13 Pipeline Crossing Agreement with Maritimes & Northeast Pipeline Crossings KP98 + 700 and 98 + 950; 12.3 Princess St — Fusion Block Party; 13.4 A Law Relating to Fire Damaged Buildings in the City of Saint John — By -law Number BA -1; and further, that the recommendation for item 5.10 be changed as follows: refer to the City Manager for a report and recommendation by August 29, 2011. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller McGuire Appuyee par le conseiller Norton RESOLU que I'ordre du jour de la presente reunion soit adopte, moyennant I'ajout des points suivants : 5.4 Frais du vaccin antigrippal; 5.13 Convention relative au croisement du gazoduc avec la societe Maritimes and Northeast Pipeline Management Ltd. au sujet des croisements KP98 et 700, et 98 et 950; 12.3 Rue Princess — Fete de quartier organisee par le groupe Fusion; 13.4 Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John; et que la recommandation pour le point 5.10 soit modifiee comme suit : consulte le directeur general aux fins de rapport et de recommandations d'ici le 29 aout 2011. A ('issue du vote, la proposition est adoptee. 7 96 -342 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 4. Disclosures of Conflict of Interest 4.1 City Manager: Peel Plaza Update Referring to a submitted presentation, Mr. Edwards updated Council on the Peel Plaza project. On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that the Peel Plaza update be received for information. Question being taken, the motion was carried. 4. Divulgations de conflits d'interets 4.1 Directeur general : Mise a jour concernant la place Peel Faisant reference a une presentation anterieure, M. Edwards met le conseil a jour sur le projet de la place Peel. Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU que la mise a jour concernant la place Peel soit reque a titre informatif. A Tissue du vote, la proposition est adoptee. 4.2 Sydney Street Courthouse (Councillor Titus) 4.3 Standing Committee System (Councillor Titus) 4.4 Council Budget — Salaries (Councillor Titus) On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that the following letters from Councillor Titus: 4.2 Sydney Street Courthouse; 4.3 Standing Committee System; 4.4 Council Budget, be tabled until the next meeting of Council. Question being taken, the motion was carried. 4.2 Palais de justice de la rue Sydney (conseiller Titus) 4.3 Systeme des comites permanents (conseiller Titus) 4.4 Budget du conseil — Salaires (conseiller Titus) Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que 1'examen des lettres suivantes presentees par le conseiller Titus : 4.2 Palais de justice de la rue Sydney; 4.3 Systeme des comites permanents; 4.4 Budget du conseil, soit reports a la prochaine reunion du conseil. A Tissue du vote, la proposition est adoptee. 4.5 Traffic Restrictions on Uptown Streets During Outdoor Market (Councillor Higgins) On motion of Councillor Higgins Seconded by Councillor Sullivan RESOLVED that Council request traffic restrictions on applicable Uptown streets during Saint John's annual Canada Day Outdoor Market. Question being taken, the motion was carried. 4.5 Restrictions imposees a la circulation dans les rues du centre -ville lors de la tenue du marche en plein air (conseillere Higgins) Proposition de la conseillere Higgins Appuyee par le conseiller Sullivan RESOLU que le conseil demande des restrictions imposees a la circulation dans les rues du centre -ville applicables lors de la tenue du marche en plein air pour la fete annuelle du Canada a Saint John. A Tissue du vote, la proposition est adoptee. 96-343 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 4.6 Planning Advisory Committee: 111 Molson Avenue Subdivision Application On motion of Councillor Norton Seconded by Councillor Sullivan RESOLVED that Common Council assent to the submitted City of Saint John tentative subdivision plan that would vest a total area of approximately 600 square metres (6,458 square feet) from portions of PID number 00394999 as part of the Molson Avenue public street right -of -way. Question being taken, the motion was carried. 4.6 Comite consultatif d'urbanisme : Demande d'amenagement de lotissement au 111, avenue Molson Proposition du conseiller Norton Appuyee par le conseiller Sullivan RESOLU que le conseil communal approuve le plan de lotissement provisoire presente par The City of Saint John qui inclurait un terrain d'une superficie totale d'environ 600 metres carres (6 458 pieds carres) provenant d'une partie des terrains inscrits sous le NID 00394999, en tant que droit de passage sur une rue publique (dans le cas present, it s'agit de I'avenue Molson). A I'issue du vote, la proposition est adoptee. 4.7 City Manager: Dress Uniforms — Fire Department On motion of Councillor Higgins Seconded by Councillor Court RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -193: Dress Uniforms — Fire Department, the tender submitted by CFM Uniforms for the supply of dress uniforms, for the total cost of $63,995 plus tax, be accepted. Question being taken, the motion was carried. 4.7 Directeur general : Uniformes de grande tenue du service d'incendie Proposition de la conseillere Higgins Appuyee par le conseiller Court RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -19 : Uniformes de grande tenue du service d'incendie, la soumission presentee par CFM Uniforms pour la fourniture d'uniformes de grande tenue, au prix total de 63 995 $ (taxes en sus), soit acceptee. A I'issue du vote, la proposition est adoptee. 4.8 City Manager: Proposed City of Saint John Ice Time Allocation and Management Policy (Tabled August 2, 2011) On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that item 4.8 Proposed City of Saint John Ice Time Allocation and Management Policy be lifted from the table. Question being taken, the motion was carried. Referring to a submitted presentation and report, K. Watson, Recreation Manager and Brian White, Senior Planner for EXP, outlined the proposed ice time allocation and management policy. On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2011: Proposed City of Saint John lce Time Allocation and Management Policy, Common Council adopt the completed "Arena Ice Time Allocation and Management Policy" as provided in Attachment "A" of said report. Question being taken, the motion was carried. 9 96 -344 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 4.8 Directeur general : Politique proposee par The City of Saint John relativement a I'allocation et a la gestion de temps de glace (point reporte de la seance du 2 aout 2011) Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que le point 4.8 Politique proposee par The City of Saint John relativement a I'allocation et a la gestion de temps de glace, soit soumis aux fins de discussion. A I'issue du vote, la proposition est adoptee. Faisant reference a une presentation anterieure, K. Watson, directeur des loisirs, et Brian White, urbaniste principal pour EXP, presentent la politique proposee relativement a I'allocation et a la gestion de temps de glace. Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 : Politique proposee par The City of Saint John relativement a I'allocation et a la gestion de temps de glace, le conseil communal adopte la « politique relative a I'allocation et a la gestion de temps de glace de patinoire » decrite dans la piece jointe (( A » dudit rapport. A I'issue du vote, la proposition est adoptee. 13.2 Committee of the Whole: Rescinding Resolution re Cedar Point Anchorage Subdivision On motion of Deputy Mayor Chase Seconded by Councillor Sullivan RESOLVED that Council move forward on the agenda item 13.2 Committee of the Whole: Rescinding Resolution re Cedar Point Anchorage Subdivision. Question being taken, the motion was carried. Councillor Farren stated that the developer had previously committed, during an earlier phase of the subdivision, to build a secondary access road. Responding to a question, Mr. Beaulieu stated that the City Solicitor, at a previous Council meeting, outlined the relevant sections in the Community Planning Act for Council to consider when making a decision respecting assenting to subdivisions. Mr. Beaulieu, referring to Mr. Nugent's previous advice to Council, stated that it would be beyond the Council's authority to refuse assent to a subdivision if a developer is being held to a higher standard than that which is stipulated in the subdivision by -law. Responding to a question, Mr. Galbraith indicated that the developer will be required to submit a storm drainage report for approval of the Chief City Engineer. On motion of Councillor Court Seconded by Councillor Higgins RESOLVED that Council rescind the following decision from its July 181", 2011 meeting: "That Common Council: 1) assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Cedar Point Anchorage Subdivision, Phase 7 tentative plan, as well as to any necessary municipal services and public utility easements, on the condition that the plan is amended to include a 6 metre wide Land for Public Purposes dedication in the vicinity of proposed Lots 36 -G to 42 -G between Anchorage Avenue (extension) and the Nature Trust of New Brunswick Inc. property (PID number 55198436); and 10 96-345 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 2) authorize the preparation and execution of one or more City / Developer Subdivision Agreements to ensure provision of the required work facilities, including detailed site and drainage plans for the approval of the Chief City Engineer or his designate, and any required contributions to the pumping station and potential force main upgrades, as well as any additional infrastructure costs associated with this proposed subdivision development. Question being taken, the motion was defeated with Councillors Court, Farren, Higgins, Norton, Snook, Sullivan voting nay. " voting nay. Question being taken, the motion was carried with Councillor Farren On motion of Councillor Court Seconded by Councillor Higgins RESOLVED that Common Council: 1) assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Cedar Point Anchorage Subdivision, Phase 7 tentative plan, as well as to any necessary municipal services and public utility easements, on the condition that the plan is amended to include a 6 metre wide Land for Public Purposes dedication in the vicinity of proposed Lots 36 -G to 42 -G between Anchorage Avenue (extension) and the Nature Trust of New Brunswick Inc. property (PID number 55198436); and 2) authorize the preparation and execution of one or more City / Developer Subdivision Agreements to ensure provision of the required work facilities, including detailed site and drainage plans for the approval of the Chief City Engineer or his designate, and any required contributions to the pumping station and potential force main upgrades, as well as any additional infrastructure costs associated with this proposed subdivision development." Question being taken, the motion was carried with Councillor Farren voting nay. 13.2 Comite plenier : Resolution d'annulation relativement au lotissement Cedar Point Anchorage Proposition du maire suppleant Chase Appuybe par le conseiller Sullivan RESOLU que le conseil avance le point 13.2 Comite plenier : Resolution d'annulation relativement au lotissement Cedar Point Anchorage dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. Le conseiller Farren mentionne que le promoteur, dans une phase antbrieure du projet d'amenagement, s'est precedemment engage a construire une vole d'acces secondaire. En reponse a une question, M. Beaulieu indique que I'avocat municipal, lors d'une seance prbcbdente du conseil, a cite les articles pertinents de la Loi sur 1'urbanisme que le conseil doit prendre en compte lorsqu'il prend une decision concernant I'approbation des lotissements. M. Beaulieu, faisant reference aux precedents avis donnes par M. Nugent au conseil, indique qu'il n'appartiendrait pas au conseil de refuser I'approbation d'un lotissement si un promoteur devait respecter une norme plus stricte que celle qui est stipulee dans I'arrW de lotissement. En reponse a une question, M. Galbraith indique que le promoteur devra soumettre un rapport sur les rbseaux pluviaux aux fins d'approbation par I'ingbnieur municipal en chef. Proposition du conseiller Court Appuybe par la conseillbre Higgins RESOLU que le conseil annule la decision suivante adoptee lors de sa seance du 18 juillet 2011 : 11 96 -346 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 Que le conseil communal 1) approuve un ou plusieurs plans de lotissement en une ou plusieurs phases conformement, de maniere generale, au plan de lotissement provisoire de la phase 7, presente relativement au lotissement Cedar Point Anchorage, ainsi que tous les services municipaux et les servitudes d'utilite publique exiges, a la condition que le plan soit modifie pour inclure un terrain d'utilite publique d'une largeur de 6 metres a proximite des lots projetes 36 -G a 42 -G, entre I'avenue Anchorage (prolongement) et la propri6te de la Fondation pour la protection des sites naturels du Nouveau - Brunswick (N I D 55198436); 2) autorise la redaction et la signature de contrats de lotissement entre la municipalite et le promoteur afin de permettre 1'ex6cution des travaux requis et la mise en place des installations necessaires, y compris I'Maboration de plans de situation et de drainage detaill6s soumis a I'approbation de I'ingenieur municipal en chef ou de son remplagant, ainsi que les contributions requises pour le poste de pompage et la mise a niveau eventuelle de la conduite de refoulement, et les couts associes a des infrastructures supplementaires en vue du projet de lotissement envisage. A I'issue du vote, la proposition est rejetee. Les conseillers Court, Farren, Norton, Snook, Sullivan et la conseillere Higgins votent contre la proposition. A I'issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. Proposition du conseiller Court Appuyee par la conseillere Higgins RESOLLI que le conseil communal: 1) approuve un ou plusieurs plans de lotissement en une ou plusieurs phases conformement, de maniere generale, au plan de lotissement provisoire de la phase 7, presente relativement au lotissement Cedar Point Anchorage, ainsi que tous les services municipaux et les servitudes d'utilite publique exiges, a la condition que le plan soit modifie pour inclure un terrain d'utilite publique d'une largeur de 6 metres a proximite des lots projetes 36 -G a 42 -G, entre I'avenue Anchorage (prolongement) et la propri6te de la Fondation pour la protection des sites naturels du Nouveau - Brunswick (NID 55198436); 2) autorise la redaction et la signature de contrats de lotissement entre la municipalit6 et le promoteur afin de permettre 1'ex6cution des travaux requis et la mise en place des installations necessaires, y compris I'elaboration de plans de situation et de drainage detaill6s soumis a I'approbation de I'ing6nieur municipal en chef ou de son remplagant, ainsi que les contributions requises pour le poste de pompage et la mise a niveau eventuelle de la conduite de refoulement, et les couts associes a des infrastructures supplementaires en vue du projet de lotissement envisage. A I'issue du vote, la proposition est adoptee. Le conseiller Farren vote contre la proposition. 5. Consent Agenda (Councillor Snook withdrew from the meeting) 5.1 That the SPCA letter dated August 3, 2011 regarding a request to present be referred to the Common Clerk to schedule. 5.2 That the H. Wright letter dated August 8, 2011 regarding the 410 Squadron Canadian Air Force be referred to the City Manager. 5.3 That as recommended by the City Manager in the submitted report M &C 2011- 201: Sandy Point Road / Harrigan Lake Area Restoration, Common Council refer this matter to the City Manager for consideration, along with other greenspace improvements, in the 2012 budget. 5.4 That as recommended by the City Manager in the submitted report Influenza Vaccines to Employees, The City of Saint John enter into a contract with the Victorian Order of Nurses Canada New Brunswick Branch Inc. to administer influenza vaccines to its Employees, and agrees to pay the charges as follows: a) Nurse rate and supplies (Minimum 10 injections per clinic) $25.00 per injection 12 96-347 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 b) Cancellation charge (less than 48 hours notice) or less than 50% expected participation $250.00; and further,that the City Solicitor be directed to prepare all necessary documents, and that the Mayor and Common Clerk be authorized to sign all related documents. 5.5 That Common Council receive for information the submitted report M &C 2011- 215: Public Information Session — Bridge Street Sanitary Lift Station #23, Force Main & Sewer Installation — Harbour Clean -Up Construction Project. 5.6 That as recommended by the City Manager in the submitted report M &C 2011- 207: Public Plaza /Pee/ Plaza Project, Glenn Group Ltd. be engaged for the design and construction management for the Public Plaza component of Peel Plaza, in accordance with the submitted proposal. 5.7 That as recommended by the City Manager in the submitted report M &C 2011- 214: Prince William Street (Civic #221 to Civic #270) Street Reconstruction, Contract 2011 -18 Prince William Street Reconstruction be awarded to the low tenderer, Fairville Construction Ltd., at the tendered price of $617,144.42 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.8 That as recommended by the City Manager in the submitted report M &C 2011- 208: Engineering Design and Construction Management: Champlain Heights Water Pumping Station Upgrades, the proposal from Dillon Consulting for engineering services (design and construction management) for the Champlain Heights Water Pumping Station Upgrades project be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.9 That as recommended by the City Manager in the submitted report Proposal for Water Meters, the proposal for the establishment of a one year supply agreement for the provision of water meters at the unit prices quoted, be awarded to Scotia Tech. 5.10 That the letter from the City Market Senior Centre dated August 3, 2011, requesting a donation, be referred to the City Manager for a report and recommendation by August 29, 2011. 5.11 That as recommended by the City Manager in the submitted report M &C 2011- 212: Janitorial Services — City Facilities, the proposal for the establishment of a contract with an initial term of 3 years for the provision of janitorial services as submitted by Omni Facility Services Canada Ltd. at the pre -tax costs of $325,564.44 in year 1, $331,763.04 in year 2, and $339,339.36 in year 3, be accepted, and further that the option for two (2) additional one (1) year extension periods, at the sole discretion of the City and upon mutual agreement with the vendor, be included and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.12 That as recommended by the City Manager in the submitted report M &C 2011- 217: Harbour Clean -Up — Lift Station #10a Chesley Drive, The City of Saint John purchase from David & Abraham Inc. for the sum of $111,595.00 a freehold parcel of land, together with an easement for municipal services, and a right of way for access, all being a portion of the lands designated PID number 55006043, more particularly described and upon the terms and conditions in the Agreement of Purchase and Sale submitted with said report and further that the Mayor and Common Clerk be authorized to sign all necessary documentation. 5.13 That The City of Saint John enter into the Crossing Consent Agreement with Maritimes & Northeast Pipeline Limited Partnership, by its General Partner Maritimes and Northeast Pipeline Management Ltd. / Maritimes & Northeast Pipeline submitted with the report M &C 2011 -206 and that the Mayor and Common Clerk be authorized to execute the said agreement. On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the recommendation set out for each consent agenda item respectively, be adopted. Question being taken, the motion was carried. (Councillor Snook reentered the meeting) 13 96 -348 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 5. Questions soumises a I'approbation du conseil (Le conseiller Snook quitte la seance.) 5.1 Que la lettre de la SPCA datee du 3 aout 2011, concernant une demande en vue de faire une presentation devant le conseil, soit transmise a la greffiere communale aux fins d'inscription de ladite presentation a I'ordre du jour. 5.2 Que la lettre de H. Wright datee du 8 aout 2011 concernant 1'escadron 410 de la Force aerienne du Canada soit transmise au directeur general. 5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -201 : Restauration du secteur du lac Harrigan /chemin Sandy Point, le Conseil communal soumette cette question au directeur general aux fins d'examen, ainsi que les autres ameliorations d'espaces verts, dans le budget de 2012. 5.4 Que, comme le recommande le directeur general dans le rapport soumis intitule Administration du vaccin antigrippal aux employes, The City of Saint John conclue un contrat avec les Infirmieres de I'Ordre de Victoria du Canada, section du Nouveau - Brunswick, pour administrer le vaccin antigrippal a ses employes, et accepte de payer les frais comme suit: a) Honoraires de I'infirmiere et fournitures (au moins 10 injections par clinique) : 25 $ par injection b) Frais d'annulation (preavis de moins de 48 heures) ou participation prevue de moins de 50 % : 250 $; et que l'avocat municipal soit charge de preparer tous les documents necessaires, et que le maire et la greffiere communale soient autorises a signer tous les documents connexes. 5.5 Que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2011 -215: Seance informative publique : Installation de la conduite d'eau principale et de I'egout sanitaire a la station de relevement no 23 de /a rue Bridge dans le cadre du projet de construction et de nettoyage du port. 5.6 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -207: Projet de la place Peel — Place publique, 1'entreprise Glenn Group Ltd. soit embauchee pour la gestion de la conception et de la construction pour la place publique dans le cadre du projet de la place Peel, conformement a la proposition soumise. 5.7 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -214: Travaux de refection de la rue Prince William (du numero municipal 221 au numero municipal 270), le contrat no 2011 -18 relatif aux travaux de refection de la rue Prince William soit accorde au soumissionnaire le moins - disant, Fairville Construction Ltd., au prix offert de 617 144,42 $, etabli a partir de quantites estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. 5.8 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -208: Conception technique et gestion de la construction — Ameliorations au poste de pompage de /'eau de Champlain Heights, la proposition presentee par Dillon Consulting Ltd. relativement aux services d'ingenierie (gestion de la conception et de la construction) pour le projet d'amelioration du poste de pompage de 1'eau de Champlain Heights, soit acceptee et que le maire et la greffiere communale soient autorises a signer la documentation exigee a cet egard. 5.9 Que, comme le recommande le directeur general dans le rapport soumis intitule Proposition relative a des compteurs d'eau, la proposition relative a 1'etablissement d'un contrat d'approvisionnement d'une duree de un an pour la fourniture de compteurs d'eau aux prix unitaires proposes, soit accorde a Scotia Tech. 5.10 Que la lettre du City Market Senior Centre datee du 3 aout 2011, sollicitant un don, soit transmise au directeur general aux fins de preparation d'un rapport et d'une recommandation d'ici le 29 aout 2011. 5.11 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -212: Services de nettoyage et d'entretien — Installations de la Ville, la proposition visant a etablir un contrat d'approvisionnement, tel qu'il est presente par la societe Omni Facility Services Canada Ltd., d'une duree initiate de 3 ans, relativement 14 96-349 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 aux services de nettoyage et d'entretien, au cout avant imp6t de 325 564,44 $ a I'annee 1, de 331 763,04 $ a I'annee 2, et de 339 339,36 $ a I'annee 3, soit acceptee, et qu'une option de prolongation correspondant a deux (2) p6riodes suppl6mentaires d'un (1) an, a la discr6tion exclusive de la Ville et apres accord mutuel avec le fournisseur, soit incluse. 11 est en outre resolu que le maire et la greffiere communale soient autorises a signer Ies documents contractuels n6cessaires. 5.12 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -217: Nettoyage du port: Station de relevement no 10a de la promenade Chesley, The City of Saint John acquiere aupres de David & Abraham Inc., pour la somme de 111 595 $, une parcelle de terrain franche comprenant une servitude pour services municipaux et un droit de passage pour I'acces, le tout faisant partie des terrains portant le NID 55006043, plus precisement decrits et conformement aux conditions pr6vues dans la convention d'achat -vente soumise avec (edit rapport, et que le maire et la greffiere communale soient autorises a signer la documentation requise. 5.13 Que The City of Saint John conclue la convention de consentement de croisement avec Maritimes & Northeast Pipeline Limited Partnership, par I'entremise de son associ6e commandit6e, Maritimes and Northeast Pipeline Management Ltd. /Maritimes and Northeast Pipeline, soumise avec le rapport M/C 2011 -206, et que le maire et la greffiere communale soient autorises a signer Iadite convention. Proposition du conseiller McGuire Appuy6e par le conseiller Sullivan RESOLU que Ies recommandations formul6es relativement a chacun des points de la section Questions soumises a I'approbation du conseil soient adoptees. A I'issue du vote, la proposition est adopt6e. (Le conseiller Snook se joint de nouveau a la s6ance.) 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activit6s communautaires. 7. Proclamation 7. Proclamation 8. Delegations /Presentations (Councillor Snook withdrew from the meeting) 8.1 Dalhousie Medicine Referring to a submitted presentation, Pat Darrah and Mary Schryer provided information with respect to Dalhousie Medicine at UNBSJ. Mr. Darrah requested that Council consider providing research funding in the amount of $100,000 or $25,000 per year for four years. On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that Council suspend section 10.7 of its procedural by -law respecting Delegations / Presentations - finalization of matters. Question being taken, the motion was carried. On motion of Mayor Court Seconded by Councillor McGuire RESOLVED that the request from Dalhousie Medical School New Brunswick for $100,000 in research funding, or $25,000.00 annually for the next four years, be referred to budget deliberations. Question being taken, the motion was carried. (Councillor Snook reentered the meeting) 15 96 -350 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 8. Delegations et presentations (Le conseiller Snook quitte la seance.) 8.1 Ecole de medecine de I'Universite Dalhousie Faisant reference a une presentation anterieure, Pat Darrah et Mary Schryer fournissent des renseignements concernant I'ecole de medecine de I'Universite Dalhousie de I'Universite du Nouveau - Brunswick, campus de Saint John. M. Darrah demande que le Conseil envisage d'accorder un financement aux fins de recherche d'un montant de 100 000 $ ou de 25 000 $ par an pendant quatre ans. Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que le conseil suspende I'article 10.7 de son arrete procedural relativement aux delegations et aux presentations, conclusion des activites. A I'issue du vote, la proposition est adoptee. Proposition du maire Court Appuyee par le conseiller McGuire RESOLU que la demande de I'ecole de medecine de I'Universite de Dalhousie du Nouveau - Brunswick pour un financement aux fins de recherche de 100 000 $ ou de 25 000 $ par an pendant quatre ans, soit soumise aux deliberations budgetaires. A I'issue du vote, la proposition est adoptee. (Le conseiller Snook se joint de nouveau a la seance.) 8.2 Saint John Airport: PlanSJ Feedback to Saint John Common Council Referring to a submitted presentation, Bernard Leblanc, President and CEO of Saint John Airport Inc., presented information on the Saint John Airport and he provided feedback with respect the PlanSJ growth strategy. Responding to a question, J. Hamilton explained that PlanSJ concluded its public engagement process in July, noting that all submissions were reviewed by staff and the PlanSJ Citizen's Advisory Committee. She indicated that a submission was not received from the Saint John Airport, advising that it presents a challenge to respond to the Airport's request at this stage in the process. Ms. Hamilton advised that the PlanSJ draft municipal plan is scheduled to be presented to Council in the fall, noting that the document has been sent for French translation. She further explained that it is Council's purview to make any changes that it sees fit and she recommended that the Airport's presentation be referred to staff to review and report back to Council in the fall. Mr. Leblanc stated that the information contained in his presentation is consistent with the feedback that the Airport provided to PlanSJ over the past 18 months. He advised that he did not submit a letter during the public engagement process as he had already submitted 3 letters to City staff and held one -on -one discussions. Ms. Hamilton was asked why the PlanSJ Municipal plan document was sent to translation prior to it being approved by Council, to which she responded that it is a proposed by -law and therefore must be presented to Council in a translated format. She reiterated that Council has the ability make any revisions or changes that it deems necessary. On motion of Councillor Norton Seconded by Councillor Farren RESOLVED that the submitted PlanSJ Feedback to Saint John Common Council from the Saint John Airport be referred to the City Manager for review and a report back to Council. Question being taken, the motion was carried. 16 96-351 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 8.2 Aeroport de Saint John : Commentaires transmis au conseil de Saint John dans le cadre du PlanSJ Faisant reference a une presentation anterieure, Bernard Leblanc, president - directeur general de Saint John Airport Inc., presente de ('information relative a I'aeroport de Saint John et donne une retroaction sur la strategie de croissance du PlanSJ. En reponse a une question, J. Hamilton explique que le PlanSJ a acheve son processus de mobilisation du public en juillet et indique que toutes les soumissions ont ete examinees par le personnel et le Comite consultatif des citoyens pour le PlanSJ. Elle precise qu'aucune soumission n'a ete regue de la part de I'aeroport de Saint John, indiquant qu'il est difficile de repondre a la demande de I'aeroport a ce stade du processus. Mme Hamilton precise que 1'ebauche du plan d'amenagement doit titre presentee au conseil a I'automne, et indique que le document a ete envoye afin qu'il soit traduit en frangais. Elle explique en outre que I'apport de modifications pertinentes releve de la competence du conseil et elle recommande que la presentation de I'aeroport soit transmise au personnel aux fins d'examen et de rapport au conseil a I'automne. M Leblanc indique que ('information contenue dans sa presentation coihcide avec la retroaction que I'aeroport a fournie au PlanSJ au cours des 18 deniers mois. II precise qu'il n'a pas soumis de lettre au cours du processus de mobilisation du public, car it a deja soumis trois lettres au personnel municipal et participe a des discussions en tete- a -tete. On demande a Mme Hamilton pourquoi le plan d'amenagement du PlanSJ a ete envoye pour titre traduit avant d'etre approuve par le conseil, ce a quoi elle repond qu'il s'agit d'un projet d'arrete et que, par consequent, it doit titre presente au conseil dans les deux langues. Elle repete que le conseil peut apporter des revisions ou des modifications s'il le juge necessaire. Proposition du conseiller Norton Appuyee par le conseiller Farren RESOLU que les commentaires transmis au conseil de Saint John dans le cadre du PlanSJ de la part de I'aeroport de Saint John soient soumis au directeur general aux fins d'examen et de rapport au conseil. A I'issue du vote, la proposition est adoptee. 9. Public Hearings 9. Audiences publiques 10. Consideration of By -laws 10.1(a)Third Reading Zoning By -Law Amendment - 303 Westmorland Road 10.1(b)Section 39 Conditions 10.1(c) Report from Planning and Development — Proposed Sec 39 Conditions On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled "By -Law Number C.P. 110 -176, A Law to Amend the Zoning By -Law of The City of Saint John," re- zoning a parcel of land located at 303 Westmorland Road having an area of approximately 3900 square metres, also identified as PID number 00321158, from "IL -1" Neighbourhood Institutional to "B -2" General Business, be read. Question being taken, the motion was carried. The by -law entitled "By -Law Number C.P. 110 -176, A Law to Amend the Zoning By -Law of The City of Saint John," was read in its entirety. On motion of Councillor McGuire Seconded by Councillor Court RESOLVED that, pursuant to Section 39 of the Community Planning Act, the proposed development of a parcel of land with an area of approximately 3900 square metres, located at 303 Westmorland 17 96 -352 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 Road, also identified as PID number 00321158, be subject to the following conditions: a) The use of the site is limited to a retail second -hand clothing store only; b) The proponent must undertake site improvements in accordance with a detailed site plan, prepared by the proponent and subject to the approval of the Development Officer, illustrating the following: an appropriately paved, marked, curbed and drained driveway and parking area which accommodates the minimum off - street parking requirements of the Zoning By -law; landscaping of all disturbed areas of the site that are not occupied by the building, driveway and parking area, including the Zoning By -law requirement of a minimum of 2 metres inside the front lot line and 1.5 metres along the side lot lines. The landscaping along the front lot line must extend onto the Westmorland Road right -of -way to the edge of the street curb / sidewalk; iii. all other site features including buildings, structures, signs and exterior lighting; c) The approved site plan mentioned in condition b) must be attached to the application for the required change -of -use permit, and the proponent must complete all work shown on the plan, except for landscaping, prior to the opening of the retail store for business. Landscaping must be completed by the proponent no later than one year from the date of issue of the required change -of -use permit; d) Mobile signs are prohibited. Question being taken, the motion was carried. On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the by -law entitled "By -Law Number C.P. 110 -176, A Law to Amend the Zoning By -Law of The City of Saint John," re- zoning a parcel of land located at 303 Westmorland Road having an area of approximately 3900 square metres, also identified as PID number 00321158, from "IL -1" Neighbourhood Institutional to "B -2" General Business, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. 10. Etude des arretes municipaux 10.1a) Troisieme lecture du projet de modification de I'Arrete de zonage visant le 303, chemin Westmorland 10.1b) Conditions imposees par I'article 39 10.1c) Rapport du service Urbanisme et developpement — Projet de soumission aux conditions imposees par I'article 39 Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete no C.P. 110 -176, modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain situee au 303, chemin Westmorland, d'une superficie approximative de 3 900 metres carres, et portant le NID 00321158, en vue de la faire passer de zone de quartier a vocation collective « IL -1 » a zone commerciale generale a B -2 », fasse I'objet d'une lecture. A I'issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -176 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. in 96-353 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 Proposition du conseiller McGuire Appuyee par le conseiller Court RESOLU qu'en vertu de I'article 39 de la Loi sur 1'urbanisme, le projet d'amenagement d'une parcelle de terrain d'une superficie d'environ 3 900 metres carres, situee au 303, chemin Westmorland, et portant le NID 00321158, soit assujetti aux conditions suivantes : a) L'affectation du terrain se limite a 1'exploitation d'un magasin de vetements d'occasion uniquement; b) Le promoteur doit entreprendre des travaux d'amelioration conformement a un plan de situation detaille prepare par le promoteur et sujet a I'approbation de I'agent d'amenagement, illustrant les points suivants : une vole d'acces correctement asphaltee, signalisee, avec bordures et systeme d'ecoulement, et une sire de stationnement qui repond aux exigences minimales de stationnement hors rue de I'Arrete de zonage; I'amenagement paysager de toutes les aires perturbees du site qui ne sont pas occupees par le b5timent, la voie d'acces et I'aire de stationnement, respectant 1'exigence de I'Arrete de zonage d'au moins 2 metres a I'interieur de la limite frontale du lot et d'au moins 15 metre le long des limites laterales du lot. L'amenagement paysager le long de la limite frontale du lot doit s'etendre au droit de passage du chemin Westmorland, jusqu'a la bordure de la rue ou du trottoir; iii. toutes les autres caracteristiques de 1'emplacement, notamment les b5timents, les constructions, les panneaux et 1'eclairage exterieur; c) Le plan de situation approuve mentionne a la condition b) doit accompagner la demande de permis de modification d'utilisation requis et le promoteur doit effectuer tous les travaux indiques sur le plan, a 1'exception de I'amenagement paysager, avant I'ouverture du magasin de detail aux fins commerciales. Le promoteur doit avoir acheve I'amenagement paysager au plus tard un an apres la date de delivrance du permis de modification d'utilisation requis; d) Les panneaux mobiles sont interdits. A Tissue du vote, la proposition est adoptee. Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que 1'arrete intitule « Arrete no C.P. 110 -176, modifiant I'Arrete de zonage de The City of Saint John », modifiant le zonage d'une parcelle de terrain situee au 303, chemin Westmorland, d'une superficie approximative de 3 900 metres carres, et portant le NID 00321158, en vue de la faire passer de zone de quartier a vocation collective « IL -1 » a zone commerciale generale a B -2 », fasse I'objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal soit appose. A Tissue du vote, la proposition est adoptee. (J. Hamilton quitte la seance) 10.2(a,b) Third Reading — Municipal Plan and Zoning By -Law Amendment — Sandy Point Road Area (The Mayor and Councillor Court withdrew from the meeting) Deputy Mayor Chase replaced the Mayor as chair of the meeting. The Commissioner of Leisure Services, in response to a question, stated that the Howe's Lake area would appear on a map of Rockwood Park if it were to be rezoned P2. Responding to a question, Mr. Edwards stated that it is unlikely that the City would qualify for FCM green funding to remediate a "brown field" site to a residential site, noting that this is an extremely difficult standard to achieve. He explained that the green 19 96 -354 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 funding would be more likely if the site were commercial, advising that the zoning of the land does not matter as long as it is a permitted use by the municipality. On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that the by -law entitled "By -Law Number C.P. 105 -33 A Law to Amend the Municipal Plan By- Law," amending Schedule 2 -A, the Future Land Use Plan, by redesignating parcels of land located to the southeast of Sandy Point Road, between University Avenue and the Cherry Brook Zoo, and a parcel of land located between Sandy Point Road and Samuel Davis Drive, also identified as portions of PID numbers 00418129, 55059026, 55059034, 55196380 and 00052548, from Low Density Residential to Open Space classification, be read. Question being taken, the motion was carried with Councillor McGuire voting nay. The by -law entitled "By -Law Number C.P. 105 -33 A Law to Amend the Municipal Plan By- Law," was read in its entirety. On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled "By -Law Number C.P. 105 -33 A Law to Amend the Municipal Plan By- Law," amending Schedule 2 -A, the Future Land Use Plan, by redesignating parcels of land located to the southeast of Sandy Point Road, between University Avenue and the Cherry Brook Zoo, and a parcel of land located between Sandy Point Road and Samuel Davis Drive, also identified as portions of PID numbers 00418129, 55059026, 55059034, 55196380 and 00052548, from Low Density Residential to Open Space classification, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried with Councillor McGuire voting nay. Read a third time by title, the by -law entitled "By -Law Number C.P. 105 -33 A Law to Amend the Municipal Plan By- Law." On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled "By -Law Number C.P. 110 -177 A Law to Amend the Zoning By -Law of The City of Saint John," amending Section 30(1) to include "P -2" Park; adding Section 731 regarding the acceptable uses and zoning standards for lands designated P -2; and re- zoning parcels of land located to the Southeast of Sandy Point Road, between University Avenue and the Cherry Brook Zoo, and a parcel of land located between Sandy Point Road and Samuel Davis Drive, also identified as portions of PID numbers 00418129, 55059026, 55059034, 55196380 and 00052548, from "R -1A" One Family Residential and "RS -2" One and Two Family Suburban Residential to "P -2" Park, be read. Question being taken, the motion was carried. The by -law entitled "By -Law Number C.P. 110 -177 A Law to Amend the Zoning By -Law of The City of Saint John," was read in its entirety. On motion of Councillor Farren Seconded by Councillor Mott RESOLVED that the by -law entitled "By -Law Number C.P. 110 -177 A Law to Amend the Zoning By -Law of The City of Saint John," amending Section 30(1) to include "P -2" Park; adding Section 731 regarding the acceptable uses and zoning standards for lands designated P -2; and re- zoning parcels of land located to the Southeast of Sandy Point Road, between University Avenue and the Cherry Brook Zoo, and a parcel of land located between Sandy Point Road and Samuel Davis Drive, also identified as portions of PID numbers 00418129, 55059026, 55059034, 55196380 and 00052548, from "R -1A" One Family Residential and "RS -2" One and Two Family Suburban Residential to "P -2" Park, be read a third time, enacted, and the Corporate Common Seal affixed thereto. 20 96-355 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 Question being taken, the motion was carried with Councillor McGuire voting nay. Read a third time by title, the by -law entitled "By -Law Number C.P. 110 -177 A Law to Amend the Zoning By -Law of The City of Saint John." (J. Hamilton re- entered the meeting) (The Mayor and Councillor Court re- entered the meeting) The Mayor returned as Chair of the meeting. 10.2a)b) Troisieme lecture de la modification du plan municipal et de I'Arrete de zonage visant le secteur du chemin Sandy Point (Le maire et le conseiller Court quittent la reunion.) Le maire suppl6ant Chase remplace le maire a titre de president de la reunion. En reponse a une question, le commissaire des Services des loisirs indique que le secteur du lac Howe apparaitrait sur la carte du parc Rockwood s'il faisait ('objet d'un rezonage P2. En reponse a une question, M Edwards precise qu'il est peu probable que la Ville puisse beneficier d'un financement d'habilitation municipal vert de la FCM pour remettre en 6tat un site a d6saffect6 » afin de le transformer en terrain r6sidentiel, indiquant qu'il s'agit la d'une norme extremement difficile a atteindre. II explique qu'il serait plus probable d'obtenir le financement vert si le site etait commercial, pr6cisant que le zonage du terrain n'a pas d'importance tant qu'il s'agit d'un usage autoris6 par la municipalit6. Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que 1'arret6 intitule «Arrete no C.P. 105 -33 modifiant I'Arrete relatif au plan municipal », modifiant I'annexe 2 -A du plan d'amenagement futur des terres, pour faire passer la designation des parcelles de terrain situees au sud -est du chemin Sandy Point, entre l'avenue University et le zoo Cherry Brook, et une parcelle de terrain situee entre le chemin Sandy Point et la promenade Samuel Davis, toutes ces parcelles 6tant inscrites sous les NID 00418129, 55059026, 55059034, 55196380 et 00052548, de zone r6sidentielle a faible densite a zone d'espaces libres, fasse ('objet d'une lecture. A Tissue du vote, la proposition est adoptee. Le conseiller McGuire vote contre la proposition. L'arrete intitule «Arrete no C.P. 105 -33 modifiant I'Arrete relatif au plan municipal » est lu int6gralement. Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que 1'arret6 intitule «Arrete no C.P. 105 -33 modifiant I'Arrete relatif au plan municipal », modifiant I'annexe 2 -A du plan d'amenagement futur des terres, pour faire passer la designation des parcelles de terrain situees au sud -est du chemin Sandy Point, entre l'avenue University et le zoo Cherry Brook, et une parcelle de terrain situee entre le chemin Sandy Point et la promenade Samuel Davis, toutes ces parcelles 6tant inscrites sous Ies NID 00418129, 55059026, 55059034, 55196380 et 00052548, de zone r6sidentielle a faible densite a zone d'espaces libres, fasse ('objet d'une troisibme lecture, que ledit arrete soit 6dicte et que le sceau communal soit appose. A Tissue du vote, la proposition est adoptee. Le conseiller McGuire vote contre la proposition. Troisibme lecture par titre de 1'arrW intitule « Arrete no C.P. 105 -33 modifiant I'Arret6 relatif au plan municipal ». 21 96 -356 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que 1'arrete intitule «Arrete no C.P. 110 -177 modifiant I'Arrete de zonage de The City of Saint John >), modifiant I'article 30(1) pour inclure la zone de parc « P -2 »; ajoutant I'article 731 relatif aux usages et normes de zonage admissibles concernant les terrains classes zone de parc « P -2 »; et procedant au rezonage des parcelles de terrain situees au sud -est du chemin Sandy Point, entre ('avenue University et le zoo Cherry Brook, et d'une parcelle de terrain situee entre le chemin Sandy Point et la promenade Samuel Davis, toutes ces parcelles etant inscrites sous les NID 00418129, 55059026, 55059034, 55196380 et 00052548, pour faire passer la designation de ces parcelles de terrain de zone residentielle — habitations unifamiliales « R -1A» et zone residentielle — habitations unifamiliales et bifamiliales a RS -2 » a zone de parc « P -2 », fasse l'objet d'une lecture. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no C.P. 110 -177 modifiant I'Arrete de zonage de The City of Saint John » est lu integralement. Proposition du conseiller Farren Appuyee par le conseiller Mott RESOLU que 1'arrete intitule « Arrete no C.P. 110 -177 modifiant I'Arrete de zonage de The City of Saint John », modifiant I'article 30(1) pour inclure la zone de parc « P -2 »; ajoutant I'article 731 relatif aux usages et normes de zonage admissibles concernant les terrains classes zone de parc o P -2 »; et procedant au rezonage des parcelles de terrain situees au sud -est du chemin Sandy Point, entre ('avenue University et le zoo Cherry Brook, et d'une parcelle de terrain situee entre le chemin Sandy Point et la promenade Samuel Davis, toutes ces parcelles etant inscrites sous les NID 00418129, 55059026, 55059034, 55196380 et 00052548, pour faire passer la designation de ces parcelles de terrain de zone residentielle — habitations unifamiliales « R -1A » et zone residentielle — habitations unifamiliales et bifamiliales « RS -2 » a zone de parc « P -2 », fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le sceau communal soit appose. A ('issue du vote, la proposition est adoptee. Le conseiller McGuire vote contre la proposition. Troisieme lecture par titre de 1'arrete intitule « Arrete no C.P. 110 -177 modifiant I'Arrete de zonage de The City of Saint John ». (J. Hamilton se joint de nouveau a la reunion.) (Le maire et le conseiller Court reintegrent la seance.) Le maire preside de nouveau la reunion. 11. Submissions by Council Members 11.1 Dominion Park Green Space Enhancement Initiative (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the Dominion Park area be given consideration for investment during the 2012 budget process and that this matter be referred to budget deliberations Question being taken, the motion was carried with Councillors Court and Higgins voting nay. 11. Interventions des membres du conseil 11.1 Initiative visant a apporter des ameliorations aux espaces verts du parc Dominion (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le secteur du parc Dominion soit pris en compte pour un investissement dans le processus budgetaire de 2012 et que cette question soit soumise aux deliberations budgetaires. 22 96-357 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 A I'issue du vote, la proposition est acceptee. Le conseiller Court et la conseillere Higgins votent contre la proposition. 11.2 Update on Ward Meetings (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Snook RESOLVED that Council refer to the City Manager for review and provision of an update from the appropriate member of City Staff, details relating to the scheduling of community meetings in each of the four (4) wards in Saint John. Question being taken, the motion was carried. 11.2 Mise a jour relative aux reunions de quartier (conseiller Norton) Proposition du conseiller Norton Appuyee par le conseiller Snook RESOLU que le conseil consulte le directeur general aux fins d'examen et de presentation d'une mise a jour du membre approprie du personnel municipal concernant les details lies a la programmation des reunions communautaires dans chacun des quatre (4) quartiers de Saint John. A I'issue du vote, la proposition est adoptee. 11.3 Clean Safe Drinking Water (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Farren RESOLVED that Council, through the office of His Worship Mayor Ivan Court, contact Minister Trevor Holder, MLA Glen Tait, and MP Rodney Weston with a view to continuing discussions on funding options for safe, clean drinking water. Question being taken, the motion was carried. On motion of Councillor Norton Seconded by Councillor Farren RESOLVED that the City Manager review the steps necessary for direct investment from the General Fund in clean water infrastructure in Saint John, and how the payment of this investment can be generated beyond the water ratepayers, and to report back to Council on this matter. Question being taken, the motion was carried. 11.3 Salubrite et proprete de I'eau potable (conseiller Norton) Proposition du conseiller Norton Appuyee par le conseiller Farren RESOLU que le conseil, par 1'entremise du bureau de monsieur le maire Ivan Court, communique avec le ministre Trevor Holder, le depute Glen Tait et le depute Rodney Weston en vue de poursuivre les discussions sur les options de financement pour une eau potable saine et propre. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Norton Appuyee par le conseiller Farren RESOLU que le directeur general examine les mesures necessaires pour un investissement direct du fonds d'administration dans ('infrastructure de I'eau propre a Saint John, et comment le paiement de cet investissement peut titre genere en dehors des contribuables, et presente un rapport au conseil sur cette question. A I'issue du vote, la proposition est adoptee. (Le conseiller Farren quitte la seance.) 23 96 -358 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 11.4 New Tim Hortons on Bayside Drive (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Snook RESOLVED that the City Manager direct the appropriate City staff to prepare a brief report on the anticipated impact on traffic as a result of the relocation of Tim Hortons to Bayside Drive and, to the extent necessary, provide recommendations to alleviate the concerns of the residents. Question being taken, the motion was carried. (Le conseiller Farren quitte la seance.) 11.4 Nouveau Tim Hortons sur la promenade Bayside (conseiller Norton) Proposition du conseiller Norton Appuyee par le conseiller Snook RESOLU que le directeur general demande au personnel municipal competent de rediger un bref rapport sur les repercussions anticipees du demenagement du Tim Hortons sur la promenade Bayside sur la circulation, et si necessaire, de fournir des recommandations pour apaiser les inquietudes des residents. A I'issue du vote, la proposition est adoptee. 11.5 FUSION Saint John (Councillor Norton) On motion of Councillor Norton Seconded by Councillor Sullivan RESOLVED that item 12.3 Princess St Fusion Block Party, be moved forward on the agenda. Question being taken, the motion was carried. 12.3 Princess St Fusion Block Party On motion of Councillor Norton Seconded by Councillor Sullivan RESOLVED that Common Council: 1) approve the proposal of FUSION Saint John Inc. to hold a social event known as "Princess Street BlockParty" on Friday, August 26, 2011 between the hours of 5:30 p.m and 7:00 p.m. in the area of Princess Street between Canterbury and Prince William Streets subject to the following conditions: i) FUSION Saint John Inc. shall make satisfactory arrangements with the appropriate City staff, including the City Manager, the Fire Chief and the Police Chief regarding issues such as, but not limited to: security, availability of adequate fire protection, and street cleaning; ii) FUSION Saint John Inc. shall, at its sole cost, obtain and keep in force commercial general liability insurance for claims for damages from personal injury including death and for claims from property damage which coverage shall have an inclusive limit of not less than Five Million Dollars ($5,000,000) for each occurrence, and which insurance shall also include the following: a) the City as an additional insured, and b) a cross - liability clause; iii) FUSION Saint John Inc. shall provide a Certificate of Insurance to the City evidencing such insurance coverage prior to August 25, 2011; iv) FUSION Saint John Inc., for itself and its successors and assigns, and to the fullest extent permitted by law, shall release and forever discharge the City, its employees, officers, agents, successors and assigns from and against any and all losses, costs, claims, demands, expenses, proceedings and action of every nature and kind for injury or damages to FUSION Saint John Inc. or its property which are or may be in any way related to or connected or associated with holding the "Princess Street Block Party" on Princess Street; 24 96-359 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 v) FUSION Saint John Inc. shall indemnify and save harmless the City from and against all actions, causes of action, proceedings, claims and demands brought against the City, and from and against all losses, costs, damages or expenses suffered or incurred by the City, by reason of any damage to property, including property of the City, or injury, including injury resulting in death, to persons, including the employees, servants, agents, licensees and invitees of the City, caused by, resulting from or attributable to the negligent act or omission of FUSION Saint John Inc. or any of its employees, servants, or agents in the holding and managing the "Princess Street Block Party" on Princess Street on August 26, 2011; 2) direct the City Manager to develop policies and procedures for temporary street closures in conjunction with community events within the City of Saint John. Question being taken, the motion was carried. On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law. Question being taken, the motion was carried. 11.5 FUSION Saint John (conseiller Norton) Proposition du conseiller Norton Appuyee par le conseiller Sullivan RESOLU que le point 12.3 Rue Princess — Fete de quartier organisee par le groupe Fusion soit avance dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. 12.3 Rue Princess — Fete de quartier organisee par le groupe Fusion Proposition du conseiller Norton Appuyee par le conseiller Sullivan RESOLU que le conseil communal 1) approuve la proposition faite par FUSION Saint John Inc. relativement a ('organisation d'un evenement social appele « Princess Street Block Party » (Rue Princess — Fete de quartier organisee par le groupe Fusion) le vendredi 26 aout 2011 entre 17 h 30 et 19 h dans le secteur de la rue Princess, a savoir entre les rues Canterbury et Prince William, sous reserve des conditions suivantes : i) demande a FUSION Saint John Inc. de prendre toutes les dispositions necessaires avec le personnel municipal competent, y compris le directeur general, le chef du service d'incendie et le chef de police, relativement aux questions suivantes, sans toutefois s'y limiter : la securite, la disponibilite des dispositifs adequats de protection contre les incendies et le nettoyage des rues; ii) exige du groupe FUSION Saint John Inc. qu'il obtienne et maintienne en vigueur, a ses frais, une police d'assurance responsabilite civile generale contre les reclamations decoulant de blessures corporelles, y compris la mort, et de dommages materiels a un montant par sinistre d'au moins cinq millions de dollars (5 000 000 $), laquelle assurance devra comprendre les elements suivants a) la Ville en tant qu'autre assure; b) une clause de responsabilite reciproque; iii) demande a FUSION Saint John Inc. de fournir un certificat d'assurance a la Ville, lequel devra faire etat de ladite couverture d'assurance avant le 25 aout 2011; iv) demande au groupe FUSION Saint John Inc., pour lui -meme, ses successeurs et ses ayants droit, dans toute la mesure permise par la loi, de liberer et de degager a tout jamais la Ville, ses employes, ses fonctionnaires, ses agents, ses successeurs et ses ayants droit, des pertes, des couts, des reclamations et des dxpenses, de quelque nature que ce soit, decoulant de prejudices ou de dommages occasionnes a FUSION Saint John Inc. ou a ses biens et qui sont lies, de quelle que maniere que ce soit, a la tenue de 1'evenement « Princess Street Block Party » (Rue Princess — Fete de quartier organisee par le groupe Fusion) sur la rue Princess; 25 96 -360 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 v) exige du groupe FUSION Saint John Inc. qu'il indemnise et degage de toute responsabilite la Ville relativement a toute action en justice ou cause d'action, poursuite ou reclamation intentee contre elle et qu'il indemnise et degage de toute responsabilite la Ville relativement aux pertes, aux couts, aux dommages ou aux depenses subis ou encourus par elle, en raison de dommages occasionnes aux biens, y compris ceux appartenant a la Ville, ou de blessures causees, y compris celles entrainant la mort, a autrui, y compris les employes, les preposes, les agents, titulaires de permis et visiteurs de la Ville, et qui resultent d'un acte de negligence ou d'un oubli de la part du groupe FUSION Saint John Inc. ou de ses employes, de ses serviteurs ou de ses fonctionnaires dans le cadre de ('organisation et de la gestion de 1'evenement « Princess Street Block Party » (Rue Princess — Fete de quartier organisee par le groupe Fusion) sur la rue Princess le 26 aout 2011. 2) ordonne au directeur general d'elaborer des politiques et des procedures pour les fermetures de rues provisoires dans le cadre d'evenements communautaires au sein de The City of Saint John. A I'issue du vote, la proposition est adoptee. Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que la reunion se prolonge au -dela de 22 h, conformement aux dispositions de I'arrete procedural. A I'issue du vote, la proposition est adoptee. 12. Business Matters- Municipal Officers (Councillor McGuire withdrew from the meeting) (Councillor Farren reentered the meeting) 12.1 City Manager: Consulting Services Recreation and Parks Master Plan On motion of Councillor Farren Seconded by Councillor Snook RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -211: Consulting Services: Recreation and Parks Master Plan, the proposal submitted by EXP to complete a Recreation and Parks Master Plan, at a cost of $75,307.00 plus tax be accepted. Question being taken, the motion was carried Councillors Court and Higgins voting nay. 12. Affaires municipales evoquees par les fonctionnaires municipaux (Le conseiller McGuire quitte la reunion.) (Le conseiller Farren se joint de nouveau a la seance.) 12.1 Directeur general : Services d'experts - conseils dans le cadre du plan d'amenagement des pares et des loisirs Proposition du conseiller Farren Appuyee par le conseiller Snook RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -211 : Services d'experts- conseils dans le cadre du plan d'amenagement des pares et des loisirs, la proposition presentee par EXP relativement a la mise en oeuvre d'un plan d'amenagement des pares et des loisirs, pour un montant de 75 307 $ (taxes en sus), soit acceptee. A I'issue du vote, la proposition est acceptee. Le conseiller Court et la conseillere Higgins votent contre la proposition. 12.2 City Manager: Retaining Wall at the Corner of Sewell and Dorchester Streets On motion of Councillor Sullivan Seconded by Councillor Mott RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -203: 47 Sewell Street Retaining Wall, Council approve construction of a retaining wall as proposed by Commercial Properties 26 96-361 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 Limited and as per the agreement submitted with said report, subject to the approval of engineering plans by the Chief City Engineer and further, authorize the Mayor and Common Clerk to sign the documents. Question being taken, the motion was carried. 12.2 Directeur general : Mur de soutenement au croisement des rues Sewell et Dorchester Proposition du conseiller Sullivan Appuyee par le conseiller Mott RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -203: Mur de soutenement au 47, rue Sewell, le Conseil approuve la construction d'un mur de soutenement conformement a la proposition de la societe Commercial Properties Limited et a 1'entente soumise avec ledit rapport, sous reserve de la validation des plans d'ingenierie par I'ingenieur municipal en chef. II est en outre resolu que le maire et la greffiere communale soient autorises a signer les documents. A Tissue du vote, la proposition est adoptee. 13. Committee Reports 13.1 Saint John Board of Police Commissioners: 2010 Operating Budget — Year End Financial Results On motion of Councillor Sullivan Seconded by Councillor Mott RESOLVED that Saint John Board of Police Commissioners 2010 Operating Budget Year End Financial Results be received for information. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Bureau des commissaires de la police de Saint John : Budget de fonctionnement de 2010 — Bilan de 1'exercice financier Proposition du conseiller Sullivan Appuyee par le conseiller Mott RESOLU que le bilan de 1'exercice financier dans le cadre du budget de fonctionnement 2010 du Bureau des commissaires de la police de Saint John soit accepte a titre informatif. A Tissue du vote, la proposition est adoptee. 13.3 Committee of the Whole: Resolution re Appointment to the Police Commission On motion of Councillor Farren Seconded by Councillor Mott RESOLVED that as recommended by the Committee of the Whole, Council appoint Dr. Timothy Christie to the Saint John Board of Police Commissioners for a three year term beginning August 18, 2011 to August 18, 2014. Question being taken, the motion was carried. 13.3 Comite plenier : Resolution relativement a la nomination au sein du Bureau des commissaires de police Proposition du conseiller Farren Appuyee par le conseiller Mott RESOLU que, comme le recommande le comite plenier, le Conseil nomme le Dr Timothy Christie au Bureau des commissaires de la 27 96 -362 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 201 VLE 15 AOUT 2011 police de Saint John pour remplir un mandat de trois ans commengant le 18 aout 2011 et se terminant le 18 aout 2014. A Tissue du vote, la proposition est adoptee. 13.4 Committee of the Whole: A Law Relating to Fire Damaged Buildings in the City of Saint John — By -law Number BA -1 On motion of Councillor Sullivan Seconded by Councillor Mott RESOLVED that the by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John ", By- Law number BA -1, enacted on the 21St November 2005, is hereby repealed, be read a first time. Question being taken, the motion was carried. The by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John ", was read a first time. On motion of Councillor Sullivan Seconded by Councillor Higgins RESOLVED that the by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John ", By -Law number BA -1, enacted on the 21St November 2005, is hereby repealed, be read a second time. Question being taken, the motion was carried. The by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John ", was read a second time. 13.4 Comite plenier : Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John Proposition du conseiller Sullivan Appuyee par le conseiller Mott RESOLU que I'arrete intitule « Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John » fasse ('objet d'une premiere lecture etant donne que 1'arrete BA -1 edicte le 21 novembre 2005 est par les presentes abroge. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John » fait ('objet d'une premiere lecture. Proposition du conseiller Sullivan Appuyee par la conseillere Higgins RESOLU que I'arrete intitule « Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John » fasse ('objet d'une deuxieme lecture etant donne que 1'arrete BA -1 edicte le 21 novembre 2005 est par les presentes abroge. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John » fait ('objet d'une deuxieme lecture. 14. Consideration of Issues Separated from Consent Agenda 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 96-363 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 15, 2011/LE 15 AOUT 2011 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 10:05 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 22 h 05. Mayor / maire Common Clerk / greffiere communale 29 96 -364 COMMON COUNCIL / CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN CITY HALL — AUGUST 29, 2011 - 7:00 P.M. Present: Ivan Court, Mayor Deputy Mayor Chase and Councillors Court, Farren, Higgins, McGuire, Mott, Norton, Snook, Sullivan, and Titus -and - P. Woods, City Manager; S. Brittain, Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; P. Groody, Commissioner of Municipal Operations; J. Hamilton, Deputy Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; K. Clifford, Acting Fire Chief; J. Taylor, Assistant Common Clerk and K. Tibbits, Administrative Assistant. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 29 AOUT 2011 A 19 H Sont presents : Ivan Court, maire le maire suppleant Chase et les conseillers Court, Farren, McGuire, Mott, Norton, Snook, Sullivan, Titus et la conseillere Higgins -et - P. Woods, directeur general; S. Brittain, avocat; G. Yeomans, commissaire aux finances et tresorier; P. Groody, commissaire aux Operations municipales; J. Hamilton, commissaire adjointe au service Urbanisme et developpement; A. Poffenroth, commissaire adjoint aux Services d'inspection et des batiments; K. Clifford, chef du service d'incendie par interim; J. Taylor, greffier communal adjoint et K. Tibbits, adjointe administrative. 1. Call To Order — Prayer Mayor Court called the meeting to order and Pastor Edward Powell offered the opening prayer. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court. Le pasteur Edward Powell recite la priere d'ouverture. 2. Approval of Minutes On motion of Councillor Court Seconded by Councillor Sulilvan RESOLVED that the minutes of the meeting of Common Council, held on August 2, 2011, be approved. Question being taken, the motion was carried. 2. Approbation du proces- verbal Proposition du conseiller Court Appuyee par le conseiller Sulilvan RESOLU que le proces- verbal de la seance du conseil communal tenue le 2 aout 2011 soit approuve. A I'issue du vote, la proposition est adoptee. 30 96 -365 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 3. Approval of Agenda On motion of Councillor Titus Seconded by Councillor Court RESOLVED that the agenda of this meeting be approved, with the addition of Items 13.2 Committee of the Whole: Property Exchange Lift Station #9 — Harbour Clean -Up and 13.3 Committee of the Whole: Restoration of Sewer Service 1165 and 1169 Manawagonish Road. Question being taken, the motion was carried. On motion of Councillor Titus Seconded by Councillor Sullivan RESOLVED that Item 9.1(a) Proposed Zoning By -Law Amendment 192 -194 St. James Street West; Item 9.1(b) Planning Advisory Committee report recommending Rezoning with Section 39 Conditions; Item 9.2(a) Proposed Zoning By -Law Amendment 1035 Burchill Road and Item 9.2(b) Planning Advisory Committee report recommending Rezoning with Section 39 Conditions, be brought forward on the agenda. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Titus Appuyee par le conseiller Court RESOLU que I'ordre du jour de la presente reunion soit adopte, moyennant I'ajout des points 13.2, Comite plenier : Echange foncier, station de relevement n° 9 — Nettoyage du port et 13.3, Comite plenier : Restauration du service d'egout au 1165 et au 1169, chemin Manawagonish. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Titus Appuyee par le conseiller Sullivan RESOLU que le point 9.1a) Projet de modification de I'Arrete de zonage visant les 192 -194, rue St James Ouest, le point 9.1 b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39, le point 9.2a) Projet de modification de I'Arrete de zonage visant le 1035, chemin Burchill et le point 9.2b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39, soient examines des maintenant. A I'issue du vote, la proposition est adoptee. 9. Public Hearings 7:00 P.M. 9.1(a) Proposed Zoning By -Law Amendment 192 -194 St. James Street West 9.1(b) Planning Advisory Committee report recommending Rezoning with Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 240 square metres, located at 192 -194 St. James Street West, also identified as being PID number 00367722, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staffs report considered at its August 16th, 2011 meeting at which the Committee recommended the rezoning of a parcel of land located at 192 -194 St. James Street West as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. 31 96 -366 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 The Mayor called for members of the public to speak in favour of the amendment with the applicant, Saied Salamat, indicating that he was in general agreement with staff's recommendation, noting that he does not agree with the recommended Section 39 condition for a bond or security of $5,000 to be submitted and held for a period not exceeding one year as a condition of the rezoning of the property. The Mayor recommended that the applicant provide his contact information to the Deputy Commissioner of Planning and Development for the purpose of negotiating a suitable arrangement with respect to the $5,000 bond. On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 240 square metres, located at 192 -194 St. James Street West, also identified as being PID number 00367722, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 240 square metres, located at 192 -194 St. James Street West, also identified as being PID number 00367722, from "R -2" One and Two Family Residential to "R -4" Four Family Residential, be read a second time. Question being taken, the motion was carried with Councillors McGuire, Sullivan and Titus voting nay. Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." 9. Audiences publiques a 19 h 9.1 a) Projet de modification de I'Arrete de zonage visant les 192 -194, rue St James Ouest 9.1b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 La greffiere communale indique que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 240 metres carres situee aux 192 -194, rue St James Ouest, et portant le NID 00367722, afin de faire passer la classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales et bifamiliales a R -2 » a zone residentielle — habitations de quatre logements « R -4 », et qu'aucune objection n'a ete regue a cet egard. On procede egalement a 1'examen d'un rapport du Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport du personnel d'urbanisme, etudie lors de la seance du 16 aout 2011, pendant laquelle le Comite a recommande de proceder au rezonage de la parcelle de terrain situee aux 192 -194, rue St James Ouest, telle qu'elle est decrite ci- dessus, sous reserve des conditions stipulees a I'article 39. Le maire invite le public a exprimer son opposition quant a la modification, mais personne ne prend la parole. Le maire invite le public a se prononcer en faveur de la modification. Saied Salamat, le requerant, indique qu'il est d'accord avec la recommandation du personnel en general, mais mentionne qu'il n'est pas d'accord avec la condition recommandee a I'article 39 en ce qui concerne 1'engagement ou la garantie de 5 000 $ qui sera soumise et detenue pendant une periode maximale d'un an a titre de condition du rezonage de la propriete. 32 96 -367 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Le maire recommande que le requerant fournisse ses coordonnees a la commissaire adjointe au service Urbanisme et developpement aux fins de negociation d'un arrangement convenable en ce qui concerne la garantie de 5 000 $. Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee aux 192 -194; rue St James Ouest, d'une superficie approximative de 240 metres carres, inscrite sous le NID 00367722, afin de la faire passer de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 » , fasse ('objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arnM6 intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », modifiant I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee aux 192 -194; rue St James Ouest, d'une superficie approximative de 240 metres carres, inscrite sous le NID 00367722, afin de la faire passer de zone residentielle de banlieue — habitations unifamiliales et bifamiliales « R -2 » a zone residentielle — habitations de quatre logements « R -4 », fasse ('objet d'une deuxieme lecture. A I'issue du vote, la proposition est adoptee. Les conseillers McGuire, Sullivan et Titus votent contre la proposition. Deuxieme lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 9.2(a) Proposed Zoning By -Law Amendment 1035 Burchill Road 9.2(b) Planning Advisory Committee Report Recommending Rezoning with Section 39 Conditions The Common Clerk advised that the necessary advertising was completed with regard to amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 28.5 hectares, located adjacent to 1035 Burchill Road, also identified as being a portion of PID number 00412189, from 1 -2" Heavy Industrial to "PQ" Pits and Quarries, with no objections being received. Consideration was also given to a report from the Planning Advisory Committee submitted a copy of Planning Staff's report considered at its August 16th, 2011 meeting at which the Committee recommended the rezoning of a parcel of land located at 1035 Burchill Road as described above with Section 39 conditions. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Brian Irving, General Manager of Saint John Industrial Parks, indicating that he was in agreement with the recommendations in the report. Responding to a question, Mr. Irving indicated that the land is intended to be used as an expansion of an existing gravel pit. He added that he does not foresee any additional negative impact to the citizens residing in the area, noting that the subject property is approximately 3km from residential homes and that the quarry is already fully operational. On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of 33 96 -368 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 approximately 28.5 hectares, located adjacent to 1035 Burchill Road, also identified as being a portion of PID number 00412189, from 1-2" Heavy Industrial to "PQ" Pits and Quarries, be read a first time. Question being taken, the motion was carried. Read a first time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." On motion of Councillor Sullivan Seconded by Councillor Farren RESOLVED that the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 28.5 hectares, located adjacent to 1035 Burchill Road, also identified as being a portion of PID number 00412189, from 1-2" Heavy Industrial to "PQ" Pits and Quarries, be read a second time. Question being taken, the motion was carried. Read a second time by title, the by -law entitled "A Law to Amend the Zoning By -Law of The City of Saint John." 9.2a) Projet de modification de I'Arrete de zonage visant le 1035, chemin Burchill 9.2b) Rapport du Comite consultatif d'urbanisme recommandant le rezonage conformement aux conditions imposees par I'article 39 La greffiere communale mentionne que les avis requis ont ete publies relativement a la modification de I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain d'une superficie d'environ 28,5 hectares attenante au 1035, chemin Burchill et inscrite sous une partie du NID 00412189, afin de faire passer la classification s'y rapportant de zone d'industrie lourde « 1 -2 » a zone de gravieres et de sablieres « PQ », et qu'aucune objection n'a ete regue a cet egard. On procede egalement a 1'etude d'un rapport du Comite consultatif d'urbanisme qui presente un exemplaire du rapport du personnel d'urbanisme examine lors de la seance du 16 aout 2011, pendant laquelle le Comite a recommande de proceder au rezonage de la parcelle de terrain situee au 1035, chemin Burchill, telle qu'elle est decrite ci- dessus, sous reserve des conditions stipulees a I'article 39. Le maire invite le public a exprimer son opposition quant a la modification, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant a la modification. Brian Irving, directeur general de Saint John Industrial Parks Ltd., se prononce en faveur des recommandations du rapport. En reponse a une question, M. Irving indique que le terrain doit etre utilise pour prolonger une graviere existante. II ajoute qu'il ne prevoit aucune incidence negative supplementaire sur les citoyens residant dans ce secteur. II indique egalement que la propriete en question se situe a environ 3 km des maisons et que la carriere est deja completement operationnelle. Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », qui modifie I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 1035, chemin Burchill, d'une superficie approximative de 28,5 hectares, inscrite sous une partie du NID 00412189, afin de la faire passer de zone d'industrie lourde « 1 -2 » a zone de gravieres et de sablieres « PQ », fasse I'objet d'une premiere lecture. A I'issue du vote, la proposition est adoptee. Premiere lecture par titre de I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 34 96 -369 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Proposition du conseiller Sullivan Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John », qui modifie I'annexe A, plan de zonage de The City of Saint John, en procedant au rezonage d'une parcelle de terrain situee au 1035, chemin Burchill, d'une superficie approximative de 28,5 hectares, inscrite sous une partie du NID 00412189, afin de la faire passer de zone d'industrie Iourde « 1 -2 » a zone de gravieres et de sablieres « PQ », fasse I'objet d'une deuxieme lecture. A Tissue du vote, la proposition est adoptee. Deuxieme lecture par titre de 1'arrete intitule « Arrete modifiant I'Arrete de zonage de The City of Saint John ». 4. Disclosures of Conflict of Interest 4.1 City Manager: Wellfield Protection — Harbourview Subdivision The Commissioner of Municipal Operations stated that the Wellfield Protection program was introduced by the Province of New Brunswick in 2000, adding that it enables the Minister to issue a Wellfield Protection Designation Order for the purpose of protecting the quality and quantity of municipal ground water sources. Mr. Groody emphasized that the recommendation in the submitted report protects the water supply for 250 homes and reflects the importance that Council has placed on ensuring safe, clean drinking water to citizens. Referring to the submitted presentation, Mr. Mark Bader, Regional Water Planning Officer, Department of the Environment addressed council and answered questions. On motion of Councillor Court Seconded by Councillor Sullivan RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -178: Wellfield Protection — Harbourview Subdivision, Common Council: 1) Proceed with seeking formal protection / designation of the Seaward Crescent and Ocean Drive Wellfields under the Clean Water Act, Regulation 2000 -47; 2) Direct the Mayor to send a letter on behalf of Council to the Minister of Environment requesting that Regulation 2000 -47 be amended to include the Wellfield delineations as 'add -ons' to Schedule A; 3) Once the Regulation has been amended and the Wellfields designated as protected, direct staff to proceed with placing signage on streets and roadways within these areas to alert the public that they are entering / in protected areas. Question being taken, the motion was carried. 4. Divulgations de conflits d'interets 4.1 Directeur general : Protection des champs de captage — Lotissement Harbourview Le commissaire aux Operations municipales indique que le programme de protection des champs de captage a ete introduit par le gouvernement du Nouveau - Brunswick en 2000. II ajoute qu'il permet au ministre d'emettre un Decret de designation du secteur protege du champ de captage aux fins de protection de la quality et de la quantity des sources d'eaux souterraines municipales. M. Groody souligne que la recommandation figurant dans le rapport soumis permet de proteger I'approvisionnement en eau de 250 maisons et reflbte ('importance que le conseil accorde a la proprete et a la surete de 1'eau fournie aux citoyens. Faisant reference a la presentation soumise, M. Mark Bader, agent de la planification des eaux regionales du ministbre de I'Environnement, s'adresse au conseil et repond aux questions. 35 96 -370 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Proposition du conseiller Court Appuy6e par le conseiller Sullivan RESOLU que, comme le recommande le directeur general dans le rapport soumis intitul6 M/C 2011 -178: Protection des champs de captage — Lotissement Harbourview, le conseil communal: 4) demande la protection ou la designation officielle des champs de captage situ6s sur le croissant Seaward et la promenade Ocean dans le cadre du Reglement 2000 -47 de la Loi sur I'assainissement de 1'eau; 5) demande au maire d'exp6dier une lettre au ministre de I'Environnement au nom du conseil pour demander que le Reglement 2000 -47 soit modifi6 de fagon a inclure les delimitations des champs de captage en tant qu'<< ajouts » a ('Annexe A; 6) une fois le reglement modifie et les champs de captage d6sign6s comme prot6g6s, demande au personnel de placer des panneaux sur les rues et les voies de ces secteurs pour alerter le grand public qu'il p6netre dans des secteurs prot6g6s. A ('issue du vote, la proposition est adopt6e. 4.2(b) City Manager: Community Solid Waste Management Service Mr. Groody indicated that over the coming months Council will be presented with a series of reports recommending various municipal service improvements, adding that the issue of solid waste management is the first report. He stated that a financial analysis has been conducted by the Finance Department and that the results indicate a significant cost savings with the in -house model. On motion of Councillor Titus Seconded by Councillor Farren RESOLVED that Common Council receive for information the submitted report M &C 2011 -150: Community Solid Waste Management Service. Question being taken, the motion was carried. 4.2b) Directeur general : Service communautaire de gestion des dechets solides M. Groody indique que, dans les mois a venir, le conseil pr6sentera une s6rie de rapports recommandant diverses am6liorations du service municipal et ajoute que la question de la gestion des dechets solides fera ('objet du premier rapport. II souligne qu'une analyse financibre a 6t6 men6e par le ministbre des Finances et que les r6sultats indiquent des Economies de couts importantes avec le modele interne. Proposition du conseiller Titus Appuy6e par le conseiller Farren RESOLU que le conseil communal accepte a titre informatif le rapport soumis intitul6 M/C 2011 -150 : Service communautaire de gestion des dechets solides. A ('issue du vote, la proposition est adopt6e. 4.2(a) City Manager: Solid Waste Management Service — Outsource Decision Mr. Kevin Rice, Deputy Commissioner of Municipal Operations, reviewed the operational component of the solid waste management collection service, outlining the personnel considerations and fleet equipment requirements. Referring to the submitted presentation, Mr. Kevin Fudge, Assistant Comptroller, outlined the financial analysis on three solid waste collection options. Responding to a question, Mr. Fudge stated that option three in the submitted report is a financial evaluation of a full contracting out of services, including a reduction in personnel costs and an assumption that the minimum number of 293 employees for outside workers could be adjusted or ignored. He stated that there was no significant financial advantage with a full contracting out of services. Mr. Fudge, referring to an analysis of the waste management service prepared by the City's current contractor, Fero, stated that the report does not provide sufficient detail to 36 96 -371 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 properly analyze the results. He indicated that he would, in conjunction with Municipal Operations and Fleet Management, engage in discussions with Fero regarding its analysis of the City's waste management report. On motion of Councillor Titus Seconded by Councillor Court RESOLVED that Common Council receive for information the submitted report M &C 2011 -89: Solid Waste Management Service — Outsource Decision. Question being taken, the motion was carried. 4.2a) Directeur general : Service de gestion des dechets solides — Decision live a l'impartition M. Kevin Rice, commissaire adjoint aux Operations municipales, examine le volet operationnel du service de collecte et de gestion des dechets solides, en soulignant les considerations relatives au personnel et les exigences liees a 1'equipement du parc de vehicules. Faisant reference a la presentation soumise, M. Kevin Fudge, controleur adjoint, decrit I'analyse financiere effectuee relativement a trois options de collecte des dechets solides. En reponse a une question posee, M. Fudge indique que la troisieme option du rapport soumis est I'evaluation financiere de l'impartition totale des services, qui comprend une reduction des couts lies au personnel et I'hypothese que le nombre minimal de 293 employes correspondant aux travailleurs externes pourrait ajuste ou ne pas etre pris en compte. II indique que l'impartition totale des services ne represente pas un avantage financier important. Faisant reference a une analyse du service de gestion des dechets preparee par 1'entrepreneur actuel de Saint John, Fero, M. Fudge indique que le rapport ne fournit pas suffisamment de details pour analyser les resultats comme it se doit. II declare que, conjointement avec les services Operations municipales et Gestion du parc de vehicules, it va engager des discussions avec Fero en ce qui concerne son analyse du rapport de gestion des dechets de Saint John. Proposition du conseiller Titus Appuyee par le conseiller Court RESOLU que le conseil communal accepte a titre informatif le rapport soumis intitule M/C 2011-89: Service de gestion des dechets solides — Decision liee a 1'impartition A I'issue du vote, la proposition est adoptee. 4.3 Standing Committee System (Councillor Titus) Tabled on August 15, 2011 On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that Item 4.3 Standing Committee System (Councillor Titus), be lifted from the table. Question being taken, the motion was carried. Council noted that if there are concerns with respect to the process of a standing committee system that these concerns could be addressed during the reading process for the by -law. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that Item 4.3 Standing Committee System be referred to the Common Clerk, City Manager and City Solicitor to prepare a draft by -law with respect to the implementation of a Standing Committee System. Question being taken, the motion was carried with Councillors Court, Higgins and Snook voting nay. 37 96 -372 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 4.3 Systeme des comites permanents (conseiller Titus) - Point reporte lors de la reunion du 15 aout 2011 Proposition du conseiller Farren Appuy6e par le conseiller Sullivan RESOLU que le point 4.3 Systeme des comites permanents (conseiller Titus) soit soumis aux fins de discussion. A Tissue du vote, la proposition est adopt6e. Le conseil indique que s'il y a des pr6occupations en ce qui concerne le processus lib au systeme des comites permanents, celles -ci seront trait6es au cours du processus de lecture de 1'arr&& Proposition du conseiller Titus Appuy6e par le conseiller McGuire RESOLU que le point 4.3 Systeme des comites permanents (conseiller Titus) soit transmis a la greffiere communale, au directeur g6n6ral et a I'avocat municipal pour pr6parer un arret6 provisoire concernant la mise en place d'un systeme des comites permanents. A Tissue du vote, la proposition est adopt6e. La conseillere Higgins et les conseillers Court et Snook votent contre la proposition. On motion of Councillor Farren Seconded by Councillor Mott RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in the Procedural By -law. Question being taken, the motion was carried. Council suggested that the Common Clerk's office schedule a council meeting for an off week in order to address outstanding items. Proposition du conseiller Farren Appuy6e par le conseiller Mott RESOLU que la reunion se prolonge au -dela de 22 h, conform6ment aux dispositions de 1'arret6 procedural. A Tissue du vote, la proposition est adopt6e. Le conseil propose que le Bureau de la greffiere communale organise une s6ance du conseil afin de traiter les points en suspens. 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M &C 2011 -222, Common Council schedule the public hearing for the rezoning application of Sobeys Developments (1 Plaza Avenue) for Monday September 26, 2011 at 7:00 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for report and recommendation. 5.2 That as recommended by the City Manager in the submitted report M &C 2011 -228: Initiate Stop -Up and Close Southern Tip of Water Street, the public hearing for the consideration of the passing of a By -law to Stop Up and Close a 645 square metre ± portion of a public street known as Water Street, be set for Monday, September 26, 2011 at 7:00 p.m. in the Council Chamber, and that Common Council authorize the publishing of a notice of the intention to consider passing of such By -law. 5.3 That as recommended by the City Manager in the submitted report M &C 2011 -225: Hitachi Crescent Subdivision — Galbraith Construction Limited, The City of Saint John accept from Galbraith Construction Limited, at the said Company's cost and 96 -373 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 expense, a Transfer in registerable form of the unencumbered freehold title to Parcel "A" on Subdivision Plan, "Hitachi Crescent Subdivision - Phase 1, Gault Road, City of Saint John, Saint John County, N.B." dated July 20, 2011 upon completion of the work required by the City being satisfactory to the Chief City Engineer. 5.4 That as recommended by the City Manager in the submitted report M &C 2011 -220: Tender for 18 Scott Air Packs and Accessories Saint John Fire Department, the tender submitted by Safety Source Ltd. in the amount of $83,142.00 plus tax, for the supply and delivery of 18 Scott Air Packs and accessories be accepted. 5.5 That as recommended by the City Manager in the submitted report M &C 2011 -227: Tender for Plow Blades and Edges, the tender for the establishment of a supply agreement for plow blades and edges from date of award until March 31, 2012 be awarded to the low bidder, LSWWear Parts Ltd., Fredericton, N.B. as per the prices quoted and illustrated on the submitted summary. 5.6 That as recommended by the City Manager in the submitted report M &C 2011 -213, Contract 2011 -20: Chip Seal - 2011, be awarded to the lowest compliant tenderer, Maritime Road Recycling Inc. at the tendered price of $72,164.46 as calculated based upon estimated quantities, and further, that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.7 That as recommended by the City Manager in the submitted report M &C 2011 -224, Contract 2011 -24: Crack Sealing - 2011, be awarded to the low tenderer, Road Savers Maritime Limited, at the tendered price of $40,115.00 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.8 That as recommended by the City Manager in the submitted report M &C 2011 -226: Contract No 2011 -4: Storm Sewer Separation, Contract 2011 -4: Millidge Ave., Skaling Court, Woodward Avenue and Black St. — Storm Sewer Separation be awarded to the lowest compliant tenderer, Fairville Construction Ltd. at their tendered price of $291,977.31 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary documents. 5.9 That Common Council authorize the Mayor and Common Clerk to sign the submitted Sales Engagement Confidentiality Agreement (Non - Disclosure Agreement) between the City and Taleo. 5.10 That the request to present to Common Council by The New Brunswick Medical Education Trust be referred to the Clerk to schedule. On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried 5. Questions soumises a I'approbation du conseil 5.1 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -222, le conseil communal fixe la date de I'audience publique relative a la demande de rezonage de Sobeys Developments Limited Partnership (1, avenue Plaza), au lundi 26 septembre 2011, a 19 h, dans la salle du conseil, et que la demande soit soumise au Comite consultatif d'urbanisme aux fins de presentation d'un rapport et de recommandations. 5.2 Que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -228: Debut de fermeture et de barrage de 1'extremite sud de la rue Water, I'audience publique relative a I'adoption d'un arrete visant a fermer et a barrer un trongon d'environ 645 metres carres d'une rue publique nommee rue Water soit fixee au 26 septembre 2011, a 19 h, dans la salle du conseil et que le conseil communal autorise la publication d'un avis indiquant son intention d'adopter un tel arrete. 39 96 -374 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 5.3 Que, comme le recommande le directeur gdneral dans le rapport soumis intitule M/C 2011 -225: Lotissement du croissant Hitachi — entreprise Galbraith Construction Limited, The City of Saint John accepte de 1'entreprise Galbraith Construction Limited, aux frais de Iadite entreprise, un transfert dument compl6td aux fins d'enregistrement du titre non grev6 de la parcelle « A » du plan de lotissement, « Lotissement du croissant Hitachi - Phase 1, chemin Gault, The City of Saint John, dans le comtb de Saint John, province du Nouveau - Brunswick » dat6 du 20 juillet 2011 a I'achevement des travaux requis par Saint John a la satisfaction de I'ingenieur municipal en chef. 5.4 Que, comme le recommande le directeur general dans le rapport soumis intitul6 M/C 2011 -220: Soumission relative a 18 appareils respiratoires autonomes a bouteille d'air pulmo - commande Scott et accessoires pour le Service d'incendie de Saint John, la soumission pr6sent6e par Safety Source Ltd. au montant de 83 142 $, taxes en sus, pour I'approvisionnement et la livraison de 18 appareils respiratoires autonomes a bouteille d'air pulmo-command6 Scott et accessoires soit acceptee. 5.5 Que, comme le recommande le directeur g6neral dans le rapport soumis intitul6 M/C 2011 -227: Soumission relative aux socs de charrue et aux bords, la soumission relative a 1'ex6cution d'une convention d'approvisionnement de socs de charrue et de bords a partir de la date d'attribution de la convention jusqu'au 31 mars 2012 soit accord6e au soumissionnaire le moins - disant, L.S.W. Wear Parts Ltd, de Fredericton, au Nouveau - Brunswick, selon les prix propos6s et indiqu6s dans le r6sum6 soumis. 5.6 Que, comme le recommande le directeur g6neral dans le rapport soumis intitul6 M/C 2011 -213, le contrat no 2011 -20 relatif a la pose d'enduit superficiel en 2011 soit accord6 au soumissionnaire le moins - disant, Maritime Road Recycling Inc., au prix offert de 72 164,46 $, 6tabli 6 partir de quantit6s estimatives, et que le maire et la greffiere communale soient autoris6s a signer les documents contractuels necessaires. 5.7 Que, comme le recommande le directeur g6neral dans le rapport soumis intitul6 M/C 2011 -224, le contrat no 2011 -24 relatif au calfeutrage des fissures en 2011 soit accord6 au soumissionnaire le moins - disant, Road Savers Maritime Limited, au prix offert de 40 115 $, 6tabli 6 partir de quantit6s estimatives, et que le maire et la greffibre communale soient autoris6s 6 signer les documents contractuels necessaires. 5.8 Que, comme le recommande le directeur g6n6ral dans le rapport soumis intitul6 M/C 2011 -226: Contrat no 2011 -4 : Separation des egouts pluviaux, le contrat no 2011 -4 : Avenue Millidge, cour Skaling, avenue Woodward et rue Black — s6paration des egouts pluviaux, soit accord6 au soumissionnaire moins - disant, Fairville Construction Ltd., au prix offert de 291 977,31 $, 6tabli a partir de quantit6s estimatives et, de plus, que le maire et la greffiere communale soient autoris6s a signer les documents necessaires. 5.9 Que le conseil communal autorise le maire et la greffiere communale a signer ('Accord de confidentialite relatif a 1'entente de vente (entente de non - divulgation) entre la Ville et Taleo qui a ete soumis. 5.10 Que la demande de presentation au conseil communal soumise par le Compte fiduciaire d'education medicale du Nouveau - Brunswick soit transmise a la greffiere pour qu'elle fixe une date de presentation. Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que la recommandation formulde pour chacune des questions soumises a I'approbation du conseil soit adoptee. A I'issue du vote, la proposition est adopt6e. 6. Members Comments 6. Commentaires presentes par les membres W 96 -375 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 (Councillors Court, Farren and Sullivan withdrew from the meeting) 7. Proclamation 7.1 United Way Day September 1, 2011 The Mayor proclaimed September 1, 2011 as United Way Day in the City of Saint John. 7.2 Seafarers Month September 2011 The Mayor proclaimed the month of September 2011 as Seafarers Month in the City of Saint John. 7.3 Arthritis Awareness Month September 2011 The Mayor proclaimed the month of September 2011 as Arthritis Awareness Month in the City of Saint John. (Les conseillers Court, Farren et Sullivan quittent la reunion.) 7. Proclamation 7.1 Journee Centraide du ter septembre 2011 Le maire declare que le 1 e septembre 2011 est la « Journee Centraide » a Saint John. 7.2 Mois des « Gens de mer » — septembre 2011 Le maire declare que le mois de septembre 2011 est le mois des « Gens de mer » a Saint John. 7.3 Mois de sensibilisation a I'arthrite — septembre 2011 Le maire declare que le mois de septembre 2011 est le mois de sensibilisation a I'arthrite a Saint John. 8. Delegations /Presentations 8. Delegations et presentations 10. Consideration of By -laws 10.2 Proposed Municipal Plan Amendment — 109 to 113 Prince Edward Street and 27 Richmond Street On motion of Councillor McGuire Seconded by Councillor Mott RESOLVED that the proposed Municipal Plan Amendment regarding 109 to 113 Prince Edward Street and 27 Richmond Street be referred to the Planning Advisory Committee for a report and recommendation and the necessary advertising be authorized with a Public Hearing to be held on Monday, September 26th, 2011 at 7:00 p.m. in the Council Chamber. Question being taken, the motion was carried. (Councillors Court, Farren and Sullivan re- entered the meeting) 10. Etude des arretes municipaux 10.2 Modification proposee du plan municipal visant les 109 -113, rue Prince Edward et le 27, rue Richmond Proposition du conseiller McGuire Appuyee par le conseiller Mott RESOLU que la modification proposee du plan municipal visant les 109 -113, rue Prince Edward et le 27, rue Richmond soit transmise au Comite consultatif d'urbanisme en vue de 1'etablissement d'un rapport et de la presentation de recommandations, que la publication des avis exiges soit autorisee et qu'une audience publique soit fixee au lundi 26 septembre 2011, a 19 h, dans la salle du Conseil. A Tissue du vote, la proposition est adoptee. (Les conseillers Court, Farren et Sullivan sont de nouveau presents a la reunion.) 41 96 -376 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 11. Submissions by Council Members 11. Interventions des membres du conseil 12. Business Matters- Municipal Officers 12.2 City Manager: Municipality of Saint John Four Year Capital Investment Plan Respecting the "Gas Tax Fund Agreement" (2010 -2013) On motion of Councillor Sullivan Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -221, the submitted documentation representing Target Investment Levels by the General Fund and the Water & Sewerage Utility Fund for the years 2010 through 2013 including the Baseline Calculation be adopted, and that the listing of specific projects totalling $28,365,528 for the years 2010 to 2013 of which $21,151,528 in funding is being sought under the Gas Tax Fund be approved. Question being taken, the motion was carried. 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.2 Directeur general : Municipality de Saint John — regime d'investissement de quatre ans conforme a I'« entente sur le transfert des revenus provenant de la taxe sur 1'essence » (2010 -2013) Proposition du conseiller Sullivan Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -221, la documentation soumise faisant etat des niveaux cibles d'investissement du fonds d'administration et du reseau d'aqueduc et d'egouts, de 2010 a 2013, y compris le calcul initial, soit approuvee, et que la liste de projets precis representant un total de 28 365 528 $ pour 2010 a 2013, dont 21 151 528 $ ont ete demandes dans le cadre du transfert des revenus provenant de la taxe sur 1'essence, soit approuvee. A I'issue du vote, la proposition est adoptee. 12.3 Commissioner of Finance: Capital Financing On motion of Councillor Titus Seconded by Councillor McGuire RESOLVED: Whereas occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvements, that is to say: GENERALFUND Transportation Services $ 500,000 Economic Development $ 1,000,000 Parks and Recreation $ 3,000,000 WATER & SEWERAGE UTILITY Water System $ 2,500,000 Sewer System $ 4,500,000 TOTAL 42 $ 4,500,000 $ 7,000,000 $ 11,500,000 96 -377 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Therefore be it resolved that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto, to the amount of $ 11,500,000. Question being taken, the motion was carried with Councillor Higgins voting nay. 12.3 Commissaire aux finances : Financement des immobilisations Proposition du conseiller Titus Appuyee par le conseiller McGuire RESOLU que: Compte tenu de la necessite, dans I'interet public, de proceder a 1'execution de travaux publics et d'apporter certaines ameliorations municipales, relativement aux elements enumeres ci- dessous : FONDS D'ADMINISTRATION Services de transport 500 000 $ Developpement economique 1 000 000 $ Pares et loisirs 3 000 000 $ 4 500 000 $ RESEAU D'AQUEDUC ET D'EGOUTS Reseau d'aqueduc 2 500 000 $ Reseau d'egouts 4 500 000 $ 7 000 000 $ TOTAL 11 500 000 $ En consequence, it est resolu que soient emises des debentures en vertu des dispositions des lois de la Chambre d'assemblee, 52 Victoria, chapitre 27, article 29, et des modifications afferentes, pour la somme de 11 500 000 $. A Tissue du vote, la proposition est adoptee. La conseillere Higgins vote contre la proposition. 12.4 City Manager: Milford Storm Sewer Separation Phase 1 On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that as recommended by the City Manager in the submitted report M &C 2011 -223: Milford Storm Sewer Separation Phase 1, Contract No. 2011 -5 — Milford Storm Sewer Separation — Phase I, be awarded to the low tenderer, Galbraith Construction Ltd., at the tendered price of $1,426,896.20 as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. Question being taken, the motion was carried. 12.4 Directeur general : Separation des egouts pluviaux de Milford — Phase 1 Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que, comme le recommande le directeur general dans le rapport soumis intitule M/C 2011 -223: Separation des egouts pluviaux de Milford — Phase 1, le contrat no 2011 -5 — Separation des egouts pluviaux de Milford — Phase 1 soit accorde au soumissionnaire le moins - disant, Galbraith Construction Ltd., au prix offert de 1 426 896,20 $, etabli a partir de quantites estimatives, et que le maire 43 96 -378 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 201 VLE 29 AOUT 2011 et la greffiere communale soient autorises a signer les documents contractuels necessaires. A Tissue du vote, la proposition est adoptee. 13. Committee Reports 13.2 Committee of the Whole: Property Exchange Lift Station #9 (Harbour Clean -Up) On motion of Deputy Mayor Chase Seconded by Councillor Farren RESOLVED that Common Council approve the submitted land exchange agreement between the City of Saint John and the Saint John Port Authority. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.2 Comite plenier : Echange foncier, station de relevement no 9 (Nettoyage du port) Proposition du maire suppleant Chase Appuyee par le conseiller Farren RESOLU que le conseil communal approuve la convention relative 1'echange de biens -fonds entre The City of Saint John et I'Administration portuaire de Saint John qui a ete soumise. A Tissue du vote, la proposition est adoptee. 13.3 Committee of the Whole: Restoration of Sewer Service 1165 and 1169 Manawagonish Road On motion of Councillor Farren Seconded by Councillor Court RESOLVED that the Mayor and Common Clerk be authorized to execute the submitted legal agreement with the owners of civic number 1165 Manawagonish Road permitting installation of a new sewer lateral as described in the submitted report and outlining future ownership responsibilities for the lateral; and staff be authorized to negotiate the engagement of Galbraith Construction Limited for the installation of (supplied) piped laterals to the sewer main, consistent with their quotation. Question being taken, the motion was carried. 13.3 Comite plenier : Restauration du service d'egout au 1165 et au 1169, chemin Manawagonish Proposition du conseiller Farren Appuyee par le conseiller Court RESOLU que le maire et la greffiere communale soient autorises a signer avec les proprietaires du numbro municipal 1165, chemin Manawagonish I'accord juridique permettant ('installation d'un nouvel egout lateral, tel qu'il est decrit dans le rapport soumis et soulignant les responsabilites futures du proprietaire relativement a 1'egout lateral; et que le personnel soit autorise a negocier 1'engagement de Galbraith Construction Limited pour l'ajout de conduites laterales (fournies) a la conduite principale d'egout, conformement a son devis. A Tissue du vote, la proposition est adoptee. 10.1 Third Reading Proposed Repeal of Fire - Damaged Buildings By -Law On motion of Councillor Snook Seconded by Councillor Farren RESOLVED that the by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John" By -Law Number BA -1, enacted on the 21St November 2005, is hereby repealed, be read. .. 96 -379 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Question being taken, the motion was carried. The by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John ", was read in its entirety. On motion of Councillor Mott Seconded by Councillor Titus RESOLVED that the by -law entitled "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John" By -Law Number BA -1, enacted on the 21St November 2005, is hereby repealed, be read a third time, enacted, and the Corporate Common Seal affixed thereto. Question being taken, the motion was carried. Read a third time by title, the by -law entitled, "By -Law Number BA -1 A Law Relating to Fire - Damaged Buildings in The City of Saint John." 10.1 Troisieme lecture de la proposition d'abrogation de I'Arrete sur les b5timents endommages par le feu Proposition du conseiller Snook Appuyee par le conseiller Farren RESOLU que I'arrete intitule « Arrete no BA -1 concernant les b5timents endommages par le feu dans The City of Saint John » fasse ('objet d'une lecture etant donne que 1'arrete BA -1 edicte le 21 novembre 2005 est par les presentes abroge. A ('issue du vote, la proposition est adoptee. L'arrete intitule « Arrete no BA -1 concernant les b5timents endommages par le feu dans The City of Saint John » est lu integralement. Proposition du conseiller Mott Appuyee par le conseiller Titus RESOLU que I'arrete intitule « Arrete no BA -1 concernant les b5timents endommages par le feu dans The City of Saint John » fasse ('objet d'une troisieme lecture etant donne que 1'arrete BA -1 edicte le 21 novembre 2005 est par les presentes abroge, que ledit arrete soit edicte et que le sceau communal soit appose. A ('issue du vote, la proposition est adoptee. Troisieme lecture par titre de 1'arrete intitule « Arrete no BA -1 concernant les batiments endommages par le feu dans The City of Saint John ». 16. Adjournment The Mayor declared the meeting adjourned at 10:40 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 22 h 40. 45 96 -380 COMMON COUNCIL /CONSEIL COMMUNAL AUGUST 29, 2011/LE 29 AOUT 2011 Items forwarded to the September 12, 2011 Council Agenda: 4.4 Council Budget — Salaries (Councillor Titus) Tabled on August 15, 2011 4.5 Sydney Street Courthouse (Councillor Titus) Tabled on August 15, 2011 11.0 Chalk Art and Busking on City Streets (Mayor Court) 11.1 Available Development Lots (Councillor Sullivan) 11.2 Record of Motions (Councillor Farren) 11.3 Environmental Impact Assessment for West side Power Line Proposal (Councillor McGuire) 11.4 West Saint John Unsightly Premises (Councillor McGuire) 12.1 City Manager: Traffic Impacts — Tim Hortons 222 Bayside Drive 13.1 Planning Advisory Committee: Request for Additional City Staff at PAC meetings 15.1 Conservation Council of New Brunswick and Friends of Rockwood Park: Restoration of 1671 Sandy Point Road Points reportes a I'ordre du jour du conseil du 12 septembre 2011 : 4.4 Budget du conseil — Salaires (conseiller Titus) - Point reporte lors de la reunion du 15 aout 2011 4.5 Palais de justice de la rue Sydney (conseiller Titus) - Point reporte lors de la reunion du 15 ao6t 2011 11.0 Activite artistique a la craie et amuseurs publics dans les rues municipales (maire Court) 11.1 Terrains disponibles aux fins d'amenagement (conseiller Sullivan) 11.2 Archives des motions (conseiller Farren) 11.3 Etude d'impact sur 1'environnement concernant la proposition relative a une ligne electrique dans le quartier ouest (conseiller McGuire) 11.4 Lieux inesthetiques de Saint John Ouest (conseiller McGuire) 12.1 Directeur general : Incidences de la circulation — Tim Hortons, 222, promenade Bayside 13.1 Comite consultatif d'urbanisme : Demande de personnel municipal supplementaire pendant les reunions du Comite consultatif d'urbanisme 15.1 Conseil de conservation du Nouveau - Brunswick et Friends of rockwood Park: Restauration du 1671, chemin Sandy Point Mayor / maire Common Clerk / greffiere communale EN I L( REPORT TO COMMON COUNCIL 27 July 2011 His Worship Ivan Court And Fellow Members of Common Council Your Worship and Councillors: SUBJECT: COUNCILBUDGET- SALARIES Common Council has decided that it has no appetite to reduce the number of Councillors citing the importance of citizen representation. My point in first raising the issue remains the same, the Council needs to show leadership and set an example in reducing costs. Leaving the number of Councillors the same and reducing the Council salaries by 40% would achieve the same financial result and still allow the desired level of representation. RECOMMENDATION: Resolved that the City Solicitor be directed to prepare the necessary By -law amendments to reduce the salaries of Council by forty percent beginning in January 2012. Respectfully submitted, Christopher Ti COUNCILLOR AT LARGE 47 � . Z- REPORT TO COMMON COUNCIL 27 July 2011 His Worship Ivan Court And Fellow Members of Common Council Your Worship and Councillors: SUBJECT: Sydney St. Courthouse The Sydney St. Courthouse will likely be vacated in due course with the opening of the new Courthouse at Peel Plaza. This is a prominent building in the City core with considerable historical significance. It would likely fall into disrepair if it were to be left unoccupied for any length of time. The City should explore the possibility of acquiring this property and what other use(s) it may serve should the Province of New Brunswick declare it surplus to their needs. Recommendation Resolved that the City Manager be directed to investigate the possible acquisition of the Sydney St Courthouse from the Province of New Brunswick and report back on a timely basis. Respectfully submitted, Christ er Titus CO 0 OR AT LARGE .• 1 The (Ity ofitin[lahn August 26th, 2011 Deputy Mayor Chase and Members of Common Council, Subject: Sidewalk Art on Uptown Streets The recent uncertainty surrounding chalk art and busking on City streets /sidewalks requires clarification from City Staff. Motion: That this matter be referred to the City Manager and City Solicitor for a report and recommendation. Sincerely, Ivan Court Mayor SAINT JOHN P.O. Box 1 371 Saint john, Na CanaM UL M I www.salntjahnxa I C.P.1971 Saint John, N �, Canaria E2L 4L I .• 2YA :Y. August 29, 2011 Mayor Ivan Court and Members Of Common Council Dear Mayor Court and Members of Common Council, Motion: That the planning department, through the City Manager, prepare a report on the available development lots currently approved by the City and that have yet to be developed. Rational: Plan SJ is based on modest growth in the city, unlike our previous Municipal Plan that forecasted a need for growth all over this vast city. I believe it would be valuable information for this and future councils to know how many approved building lots are available for development in the city. Basic Economics would show that by continually increasing the supply, prices will fall and developers' assertions that more lots means more tax revenue for the city may not necessarily be true. Respectfully submitted, Gary Sullivan Councillor for the City of Saint John Representing Ward 2 SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E21- 4L1 50 C August 24, 2011 Your Worship Mayor Ivan Court and Members of Common Council It is important for any organization to measure themselves in order to spur growth from within. I believe that we have to review ourselves from time to time as any progressive organization should in order to meet tomorrows challenges. Each Councillor around this horse shoe has made motions in the last 31/2 years and before the end of this Council's mandate everyone should know where each Councillor's motion sits. I therefore move: That the Common Clerk provide a full record of all motions, whether completed or not, made by each Councillor over the last 38 months and where each motion, whether completed or not, now rests in Staffs agenda. (ie: completed, being worked on, etc...) I further resolve that the Common Clerk advise Council as to when this list will be completed, be it one, two or three months, so each Councillor can obtain the knowledge of what they must do to have their motions acted upon before the end of this Council's mandate of May 2012. Respectfully, Bill Farren Councillor The City of Saint John lr - SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4Li I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 51 X` . 1 August 29, 2011 Your Worship Mayor Ivan Court & Members of Common Council: Issue: Critical Need for a Full Environmental Impact Assessment (EIA) to be Completed by the Department of Environment on the Proposed AIM / Saint John Port Authority / NB Power Above - Ground Power Corridor Context: • At the recent public meeting held at the Carleton Community Centre regarding this issue, numerous speakers raised the issue of possible health and environmental risks associated with this project. • Noise pollution, chronic illnesses, and the movement of hazardous materials were identified. • Mr. Gordon Dalzell, one of the most respected environmentalists in New Brunswick, stressed the need for a complete environmental impact assessment for this project. • With respect to due diligence —The City of Saint John must take every step to ensure the safety of its citizens. Motion: That The City of Saint John formally request, in written form, that the Provincial Department of Environment conduct a full environmental impact assessment regarding the proposed high voltage above - ground corridor being considered for the West Side of Saint John. Respectfully submitted, Peter McGuire Councillor —City of Saint John SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 41_1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 52 :a August 29, 2011 Your Worship Mayor Ivan Court & Members of Common Council: Issue: West Saint John Unsightly Premises Context: • There continues to be 3 properties on the West Side of Saint John that continue to be in need of rehabilitation. • 1 have raised with staff these concerns from citizens on several occasions. • It appears we may need to craft a progressive by -law to remediate these properties. Motion: That the City Manager, working with the appropriate City staff, bring back to Council in two months' time a proposed by -law to deal with these unsightly properties, and others throughout the City. Respectfully submitted, (received by email) Peter McGuire Councillor — City of Saint John SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 53 REPORT TO COMMON COUNCIL M &C- 2011 -219 August 22, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Traffic Impacts — Tim Hortons 222 Bayside Drive BACKGROUND: City of Saim John TDL Group has received a building permit and commenced construction of a new Tim Hortons outlet at 222 Bayside Drive located at the northwest corner of the Bayside Drive / Courtney Bay Causeway / Mount Pleasant Avenue East intersection. The property is zoned "I -2" Heavy Industrial and a restaurant is a permitted use in the "I -2" zone. The development meets all of the requirements of the "I -2" zone and City of Saint John Zoning By -Law, therefore no additional approvals were required beyond issuance of the Building Permit. On August 16, 2011 Common Council referred the above matter to staff for a report regarding the traffic impacts of the development. ANALYSIS: A traffic impact study was completed for the development in September 20091. As part of the study process, the engineering consultant who prepared the study on behalf of the developer met with Municipal Operations and Engineering staff to discuss concerns relating to the project. Staff identified two issues: provision of sufficient on -site space for queueing so that traffic queues from the site would not reach Bayside Drive, and provision of queueing space for left turning vehicles into the site so that the queue of vehicles making a left turn from Bayside Drive into the site would not reach the Bayside Drive / Courtney Bay Causeway intersection. Municipal Operations & Engineering also requested that the study ' ADI Limited. September 2009. Traffic Impact Study for a Tim Hortons on Bayside Drive. 54 M & C — 2011 — 219 - 2 - August 22, 2011 review the impacts that the One Mile House Interchange will have on the post - development traffic patterns at the site. The approved site plan for the development has the driveway located approximately 82 metres north of the Bayside Drive / Courtney Bay Causeway intersection. The separation distance between the driveway and the Bayside Drive / Courtney Bay Causeway intersection exceeds the minimum requirements of the City of Saint John Zoning By -law (30 metres) and the Transportation Association of Canada standards2 (70 metres). Driveway widths also meet City and Transportation Association of Canada standards. For vehicles accessing the drive through, sufficient queueing is provided on -site for up to 26 vehicles. Staff also note the existing driveway into the site, located a distance of 30 metres from the Bayside Drive / Courtney Bay Causeway intersection, will be closed. Estimated driveway volumes accessing the site were based on a similar sized Tim Hortons in Fredericton and are as follows: Estimated Driveway Volumes Enter Exit AM Peak Hour 168 vehicles 159 vehicles PM Peak Hour 95 vehicles 90 vehicles The Traffic Impact Study recommended the following modifications to the roadway network to improve post - development traffic operations in the Study Area: Adjust the traffic signal timings at the Bayside Drive / Courtney Bay Causeway intersection. This was recommended to improve both existing and post - development traffic operations at the intersection. Modifications include increased green time for vehicles making a left turn from Bayside Drive onto the Causeway and increased green time for through movements on Bayside Drive and the Causeway approaches to the intersection. Reconfiguring the existing pavement markings /lane designation in the southbound right turn lane on Bayside Drive to allow both through and right turn movements. This would reduce the overall queue length at the intersection providing increased separation between the end of the southbound traffic queue ( Bayside Drive heading from Loch Lomond Road towards the Causeway) and the Tim Hortons driveway. 2 Transportation Association of Canada. Geometric Design Guide for Canadian Roads. 1999 Edition. Figure 3.2.8.2. 55 M & C — 2011 — 219 - 3 - August 22, 2011 With projected 2012 post - development traffic volumes following completion of the One Mile House interchange, the southbound traffic queues are not projected to impact the driveway into the Tim Hortons site. The Study contained a third recommended improvement, unrelated to the development, to increase the storage length of the left turn lane on the Mount Pleasant Avenue East approach to the intersection. With these improvements, the Bayside Drive / Courtney Bay Causeway / Mount Pleasant Avenue East intersection is projected to operate with acceptable vehicle delays and volume -to- capacity ratios with 2012 post development traffic volumes. The intersection of the Tim Hortons Driveway and Bayside Drive is also projected to operate with acceptable vehicle delays and volume -to- capacity ratios with post development 2012 traffic volumes. Vehicles making a left turn from Bayside Drive into the site will be able to use the existing Two Way Left Turn Lane (TWLTL) on this section of Bayside Drive which will minimize impacts to through traffic on this portion of Bayside Drive and provide increased safety for vehicles making a left turn into the site as they are removed from the through traffic lanes. Traffic movements exiting the development and turning onto Bayside Drive are projected to operate with acceptable levels of delay and volume -to- capacity ratios during the morning and afternoon peak hours. Based on the analysis presented in the Traffic Impact Study the recommended signal timing and lane designation changes, combined with the proposed driveway location, are projected to minimize conflicts with traffic operations on Bayside Drive. The proposed driveway is in accordance with City and Transportation Association of Canada design and location criteria. Municipal Operations and Engineering will monitor traffic operations with respect to queue lengths following the opening of the new Tim Hortons location. RECOMMENDATION: The proposed development is permitted under the City of Saint John Zoning By- Law and conforms to all of the requirements stipulated therein. The proposed driveway location conforms to City and Transportation Association of Canada criteria. It is recommended that Common Council receive and file this report. 56 M & C — 2011 — 219 - 4 - August 22, 2011 Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development J. Patrick Woods, CGA City Manager MR Project No. 57 Planning Advisory Committee August 25, 2011 His Worship Mayor Ivan Court and Member of Common Council Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 Wiw City of Saint John In the spirit of continuous improvement of serving the citizens on Saint John, the Planning Advisory Committee is coming to council with a specific request that, if approved, will enable PAC to enhance its decision making ability in two core areas. Core area 1- In the jurisdiction set out by the Community Planning Act, the PAC can impose conditions' of parcel or land rezonings. Standard conditions are often recommended in the City Planning Staff report and supported by the PAC. Based on individual cases, situations, and rational, the PAC is faced with imposing conditions where it is desired to have other views from city representatives in Building Inspection. Since it is the Building Inspection Staff that must enforce these conditions, it is desirable to hear their views on the enforceability in addition to the standard practice of reviewing written input. Secondly, in situations that merit additional leverage" to have property owners satisfy rezoning conditions, it is often Building Inspection that identifies these situations. In both of these situations, and in other situations during the PAC meetings, it is desired to have Building Inspection Staff present to answer questions to ensure the best outcome for the citizens of Saint John. Core area 2 —The Planning Advisory Committee and Planning Staff form a portion of the City's dealings with development within city. Through the planning and construction process of property development, Municipal Operations and Engineering forms another significant part. Developers and PAC alike seek clarity on specific issues during PAC proceedings from Municipal Operations and Engineering Staff. Significant protection of citizens and the city's assets comes from the work Municipal Operations and Engineering does. With this protection in mind, situations have arisen during PAC proceedings where the standard practice of reviewing Municipal Operations and Engineering written input is not sufficient and could benefit from discussions with Municipal Operations and Engineering Staff. For example, situations where Municipal Operations and Engineering's input was based on information, that in hearing from the developer during PAC proceedings is identified as being perceived by the developer as inaccurate, clarification from Municipal Operations and Engineering during the PAC proceedings will facilitate better decision making, and potentially avoid timely delays in construction. During the August 16th, 2011 meeting of the Planning Advisory Committee, it was unanimously Moved, Seconded and Carried: To submit a written request for Council to direct the City Manager to instruct a member from the Building Inspection and Municipal Operations and Engineering and Engineering Department to be present at PAC meetings once a month to explain and clarify recommendations as needed. Respectfully, /I Murray PAC Chairman CC: Bill Edwards, Commissioner of Buildings and Inspections Paul Groody, Commissioner of Municipal Operations Ken Forrest, Commissioner of Planning and Development Section 39 Conditions An example of additional leverage is financial security, or a Bond. 59 Friends of Rockwood Park Inc. and Saint John Fundy Chapter, Conservation Council of New Brunswick August 25, 2011 Mayor and Council City of Saint John 15 Market Square Saint John NB Mayor and Council: Regarding the restoration of property 1671 Sandy Point Road located in Rockwood Park overlooking and adjacent Harrigan Lake, we request that before any planning occurs for the restoration of this property that an advisory committee be established to plan and oversee the restoration work. Friends of Rockwood Park and the Saint John Fundy Chapter of the Conservation Council of New Brunswick wish to actively participate on the restoration committee which we trust you will move to establish. As you know, our groups have been involved with issues in the protection of Rockwood Park for the past several years. In another matter of immediate concern on property 1671 Sandy Point Road is a large drain pipe which discharges to a small brook running directly into Harrigan Lake. We request that this pipe be removed from the property without delay. Removal of the pipe is not a matter to wait for the restoration but needs to be removed now as it has a continuing negative impact on the lake. We also wish to thank Mayor and Council for the recent decision to rezone the other five properties along Sandy Point Road to P -2 (parkland). Signed, 12" �' �—' � � , 4—� �-�c �2' t - � Ernestine Rooney 506 - 652 -3597 for Friends of Rockwood Park David H. Thompson 506 - 635 -1297 for Saint John Fundy Chapter, Conservation Council of New Brunswick •1 REPORT TO COMMON COUNCIL OPEN SESSION M &C2011 -237 September 7, 2011 His Worship Ivan Court And Members of Common Council Your Worship and Councillors: City of Saim John SUBJECT: Request for grant in the amount of municipal fees for Rumson family — 85 Broadway Avenue BACKGROUND A request was made to Council by Hickey Bros. Ltd on behalf of the Rumson family who lost their home at 85 Broadway Avenue due to fire in December 2010. The home was not insured and is the focus of a volunteer community effort led by Hickey Bros. Ltd to rebuild. Council has been requested to waive the building permit fees ($684) and variance fees ($250) given the circumstances of this family. ANALYSIS Municipal fees (building permits and variances) are not permitted to be waived because they are required by by -law in the Building By -law and the Zoning By- law, respectively. Fees are in place to cover the cost of providing the service and the expenses associated with delivering that service; in some cases fees are not at the level needed for full cost recovery. At the August 4, 2008 meeting of Common Council, a grant program was adopted to provide grants in the amount of municipal fees for registered non - profit organizations for the purpose of providing subsidized or low income housing. Grants are limited to a maximum of $5,000 per development. While the Rumson family situation is very unfortunate, the project does not fall within the guidelines of the grant program in that it is not a registered non - profit organization, providing subsidized or low income housing. Council may choose to support the family by approving a grant in the amount of the municipal fees; however, Council should be aware of the precedent this may set. There are, and 61 M &C2011 — 237 - 2 - September 7, 2011 will continue to be, many unfortunate situations where citizens ask that required fees be waived. The costs of service delivery should also be a consideration when considering requests such as this. It is for these reasons that staff is unable to support this request. RECOMMENDATION Your City Manager recommends that Hickey Bros. Ltd be advised that its request to waive building permit and variance fees for the Rumson family falls outside of the Council's policy for grants in the amount of municipal fees. Respectfully submitted Amy Pof enroth, P. Eng., MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 62 REPORT TO COMMON COUNCIL M &C2011 -235 September 7, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: 71n The City of Saint john SUBJECT: Materials Testing and Inspection Services — Asphalt Concrete, Portland Cement Concrete and Soils Compaction for 2011 BACKGROUND On August 2, 2011 (M &C 2011 -197), Common Council authorized staff to conduct negotiations to engage Gemtec Limited for the purpose of Materials Testing and Inspection Services for the 2011 construction season. These testing and inspection services will include: Asphalt Concrete mix and placement; Portland Cement Concrete mix and placement; Soils Compaction In each of these three areas there are significantly different services required in providing for inspection and testing. Asphalt concrete requires a number of tests on both its physical and chemical properties. Portland cement concrete requires a number of field tests as well as a physical stress test for which the City does not possess the equipment. Soils compaction testing involves both field and laboratory evaluation for base /sub base aggregate for road construction, retaining wall construction and other projects. PURPOSE The purpose of this report is to make a recommendation for materials testing and inspection services for asphalt concrete, Portland cement concrete and soils compaction on various projects approved under the Operating Program, General Fund and Utility Fund Capital Programs. ANALYSIS On August 17, 2011, with a detailed scope of work document developed by staff, a proposal for Materials Testing and Inspection Services was requested from Gemtec Limited. In response to this request, Gemtec Limited submitted a proposal on August 30, 2011. Staff was previously authorized to conduct negotiations with this consultant for Materials Testing and Inspection Services. 63 M &C2011 -235 September 7, 2011 Page 2 A Review Committee consisting of the following staff completed an analysis of the submission: Brian Keenan, P.Eng. Engineering Manager, Municipal Engineering Kevin O'Brien, P.Eng. Municipal Engineer, Municipal Engineering Rod Mahaney, C.E.T. Municipal Engineering Technologist, Municipal Operations Each member completed an independent review of the submission and, subsequently, a Review Committee meeting was held to jointly discuss the information presented in the Gemtec Limited proposal. The submission from Gemtec Limited met all of the requirements of the request for proposal in a manner acceptable to the Committee, with a cost effective bid for the project. FINANCIAL IMPLICATIONS The proposed cost of the work for Gemtec Limited to provide Materials Testing and Inspection Services is approximately $165,387.37 based on estimated quantities. Funds to cover the cost of these services are included in the Operating Program, General Fund and Utility Fund Capital Program Budgets. POLICY — ENGAGEMENT OF ENGINEERING CONSULTANTS Notwithstanding the City's Procurement Policy for engagement of Professional Services, Common Council has authorized staff with the approval of M &C 2011 -197 to conduct negotiations for the engagement of an engineering consultant for this project. The costs incurred by the consultant will be paid in accordance with the terms of the Request For Proposal at the rates submitted and accepted in the consultant's proposal not to exceed the Recommended Minimum Hourly Rates as contained in The Association of Consulting Engineering Companies — New Brunswick fee guideline. RECOMMENDATION It is recommended that the proposal from Gemtec Limited for Materials Testing and Inspection Services - Asphalt Concrete, Portland Cement Concrete and Soils Compaction for 2011 be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering J. Patrick Woods, CGA City Manager REPORT TO COMMON COUNCIL M &C2011 -230 September 12, 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, SUBJECT: LOCH LOMOND WATERSHED CLEAN -UP DAY RESULTS - 2011 PURPOSE The City of Saint John The purpose of this report is to inform Common Council and the public of the results of the Watershed Clean -Up Day that was held on Wednesday, .June 1 5`", 201 1 . BACKGROUND At the June 6`" session of Common Council (M & C 2011-145) staff advised that a Watershed Clean -up Day was being planned for Wednesday, June 15 1h , 201 1 . ANALYSIS As noted in M & C 2011-145, the Watershed Clean -Up Day was to be an opportunity to focus attention on the watershed and bring the issue of illegal dumping and the importance of protecting our watershed to the forefront. The watershed clean -up day was a success in that within five hours, forty -eight volunteers gathered 3.83 metric tonnes (approximately 8500 pounds) of garbage from the areas near First Lake, Second Lake, Robertson Lake, and Latimer Lake. In 2010, within four hours, fifty volunteers had gathered over 23.5 metric tonnes of garbage from the same areas. Although less garbage was removed this year, the 2010 clean -up day was the first time such an event had been planned, and the garbage found would have been accumulated over a much longer period of time. This year, the garbage included 13 tires, various car parts, couches /chairs, scrap metal, mattresses, drums /barrels, glass, roofing and other construction materials, appliances, a rotting canoe, and general litter (including diapers, Styrofoam and paper, coffee cups, food wrap, bottles and cans, and clothing). Two abandoned school busses and a vehicle were also found and arrangements are being made for their removal. A dead moose was also discovered near the shore; the Department of Natural Resources was contacted for removal. It is suspected that it went through the thin ice in the spring. The tonnage reported above does not include the vehicles or the moose. SAFE, CLEAN DRINKING WATER 65 LOCH LOMOND WATERSHED CLEAN -UP DAY RESULTS - 2011 tidl'%l jiFFI\ PAGE 2 SEPTEMBER 12'" 2010 The total cost of the Watershed Clean -up Day was approximately $9000, which included labour and equipment costs, landfill tipping fees, clean -up supplies (gloves, garbage bags, etc), and a barbeque lunch for the volunteers. Another watershed Clean -up Day is expected to be planned for 2012. RECOMMENDATION It is recommended that Common Council receive and file this report. Respectfully submitted, J.M. Paul Groody, P. Eng. Commissioner Municipal Operations and Engineering J. Patrick Woods, CGA City Manager SAFE, CLEAN DRINKING WATER •• REPORT TO COMMON COUNCIL M &C2011 -73 September 7, 2011 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council, The City of Saint john SUBJECT: SOLID WASTE COLLECTION SERVICES AGREEMENT WITH NB HOUSING CORPORATION — CRESCENT VALLEY BACKGROUND The City of Saint John has provided some level of solid waste collection service to NB Housing Corporation properties, notably in the Crescent Valley area. The level of service has evolved over time, reflecting the volume of waste being generated. Originally, when NB Housing administered large garbage collection boxes, the City was acting as a supplementary service provider collecting the overflow. In more recent years, particularly with Crescent Valley being designated a priority neighbourhood, it appears the City has become the sole service provider. ANALYSIS The City's Solid Waste By -law Section 2(q) provides that an eligible residential property is one that "includes all single and double housing units, individual townhouse units, apartment and condominium buildings with not more than four apartments or condominium units, and rooming houses with not more than nine roomers ". Section 2(g) states that a "commercial establishment includes any shop, restaurant, office, industry, institution, business establishment, apartment buildings with five or more apartment units, rooming house with ten or more roomers ". NB Housing falls under the definition of a commercial establishment ineligible for solid waste collection services by the City. Staff met with a NB Housing representative in September 2010 to discuss the appropriateness of municipal taxpayers funding the waste collection servicing of NB Housing units in Saint John, particularly in the Crescent Valley neighbourhood. This practice is not consistent with the division of responsibility between Province and Municipality, nor the City's Solid Waste By -law. The Province provides service to all other NB Housing properties (e.g. Turnbull Place, Rotary Court). SU5TAINANLITY — QUALITY — COMMUNITYDILIGENCE 67 Solid Waste Management Service — NE) Housing Corporation Agreement 5eptem6er 7, 201 1 Keport to Common Council, M&C 201 1 -73 Pape 2 The issue is not about servicing the Crescent Valley neighbourhood; it involves clarifying the jurisdiction that is responsible for the cost of the service. Municipal taxpayers have very limited capacity to assume undue cost responsibilities. An Information of Council was provided in October 2010. Upon further discussion with NB Housing, the City is committed to continuing to provide solid waste collection service to approximately 296 NB Housing Corporation units in the Crescent Valley neighbourhood based on a formal service and cost recovery Agreement with the Province. These units are itemized in the attached Schedule "A ". Input from Others Municipal Operations has received input from the City's Legal Department, who developed the Solid Waste Collection Services Agreement that has been reviewed and accepted by the Province of New Brunswick. FINANCIAL IMPLICATIONS The General Fund Operating Budget is expected to recover in the order of $250,676.84 for services rendered from April 2011 to April 2014 for the provision of weekly Collection Services as outlined in the Solid Waste Collection Services Agreement. Potential future inflationary measures have been accounted for within the Payment Schedule and cost recovery, retroactive to April 1, 2011, that occurs on a quarterly basis as set out in the attached Schedule "B ". Cost recovery figures are based on the average unit cost for all "In- House" service to Saint John. Should Council adopt any future recommendations to reduce the level of service from weekly to bi- weekly collection services, the payment amount would be modified accordingly. RECOMMENDATION It is recommended that Common Council resolve that the Mayor and Common Clerk be authorized to execute the attached Solid Waste Collection Services Agreement between the City of Saint John and the New Brunswick Housing Corporation respecting the provision of solid waste collection services to approximately 296 housing units owned and administered by the latter in Crescent Valley. Respectfully submitted, J. M. Paul Groody, P.Eng. J. Patrick Woods, CGA Commissioner City Manager Municipal Operations & Engineering 5L15TAINANLITY - 020ALITY - COMMUNITY DILIGENCE .: P. Solid Waste Collection Services Agreement BETWEEN: THE CITY OF SAINT JOHN, a body corporate by Royal Charter (the "City ") of the first part, and THE PROVINCE OF NEW BRUNSWICK, AS REPRESENTED BY THE MINISTER OF SOCIAL DEVELOPMENT (the "Minister "), of the other part WHEREAS the New Brunswick Housing Corporation ( "NBHC ") is the registered owner of, and does administer, several non - profit housing units in a neighbourhood known as Crescent Valley within the bounds of the City on behalf of the Minister; AND WHEREAS the Minister has asked the City to provide solid waste collection and disposal services (the "Collection Services ") to several of the NBHC's non - profit housing units in Crescent Valley; AND WHEREAS this Agreement establishes the terms and conditions governing the cost, frequency and extent of Collection Services that the City shall provide to the Minister in Crescent Valley; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT for and in consideration of these presents and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree each with the other as follows: ARTICLE I - SCOPE OF WORK: 1.01 The City agrees to provide Collection Services to two hundred and ninety -six (296) non - profit housing units owned and administered by NBHC in Crescent Valley, which are further identified by the civic addresses identified in Schedule "A" to this Agreement. Collection Services shall consist of the following work and not more: (a) Removal of household refuse on a weekly basis provided that such refuse is placed in garbage bags and left for pick -up on the curb immediately in front of the non - profit housing unit from which the refuse has originated before 7:30 a,m. on the day of the week designated by the City for Collection Services; (b) Removal of compostable refuse on a weekly basis provided that such compostable refuse is placed in a compost bin and left for pick -up on the curb immediately in front of the non - profit housing unit from which the compostable refuse has originated before 7:30 a.m. on the day of the week designated by the City for Collection Services, 1.02 The City shall not be responsible for collecting and disposing of furniture or any other refuse deemed by the City, at its sole discretion, to be of a size, weight or otherwise outside the scope of Collection Services, as outlined in ARTICLE 1.01(a) and (b) hereof. Rather, it shall be the responsibility of the Minister to collect and dispose of, at its expense, any furniture or other refuse deemed by the City, at its 1 sole discretion, to be of a size, weight or otherwise outside the scope of Collection Services, as outlined in ARTICLE 1.01(a) and (b) hereof. 1.03 Should the Minister fail to take steps to collect and dispose of furniture or any other refuse deemed by the City, at its sole discretion, to fall outside the scope of ARTICLE 1.01(a) and (b) hereof within ten (10) days of its having been left for pick -up, the City shall collect and dispose of the furniture or other refuse in question and invoice the Minister for the cost of such collection and disposal, full payment of which shall be made by the Minister within thirty (30) days of receipt thereof. 1.04 The City may at its sole discretion, upon providing thirty (30) days prior written notice to the Minister in accordance with ARTICLE 5.01 hereof, cease providing Collection Services on a weekly basis in favour of providing Collection Services on a bi- weekly basis. Should the City decide to provide Collection Services on a bi- weekly basis instead of on a weekly basis, ARTICLE 1.01(a) and (b) hereof shall be deemed to be amended by deleting each reference therein to the word "weekly" and replacing such references with the word "bi- weekly ". ARTICLE 2 - TERM: 2.01 The term of this Agreement shall be three (3) years, commencing on April 1St, 2011. This Agreement may be extended for one or more terms not exceeding three (3) years on terms and conditions mutually agreed to by the City and the Minister. ARTICLE 3 - COSTS: 0 3.01 In exchange for carrying out the weekly Collection Services identified in ARTICLE 1.01(a) and (b) hereof, the Minister shall make quarterly payments to the City in accordance with Schedule "B" to this Agreement. 3.02 Should the City engage the mechanism set out in ARTICLE 1.04 hereof, the Minister shall thereafter pay fifty (50) percent of the applicable quarterly payments identified in Schedule "B" and shall be reimbursed by the City within thirty (30) days for any overpayment that may result from providing Collection Services on a bi- weekly basis instead of a weekly basis. ARTICLE 4 - DISPUTE RESOLUTION: 4.01 Any dispute between the parties arising under this Agreement shall be resolved under and in accordance with the laws of the Province of New Brunswick, 4.02 Should any dispute arise between the Minister and the City under this Agreement, the parties shall, with dispatch, attempt to resolve such dispute through discussions between representatives of the parties. Under this Article, one party shall provide a written notice to the other party in accordance with ARTICLE 5.01 hereof briefly describing the dispute and requesting that discussions between representatives of the parties be initiated within thirty (30) days of the giving of such notice for the purpose of resolving such dispute within a further period of thirty (30) days and not longer unless permitted by the unanimous written consent of both parties. 2 4.03 Should the parties be unable to resolve a dispute in accordance with ARTICLE 4.02 hereof, the parties shall agree on the appointment of a single arbitrator under the Arbitration Act, S.N.B. 1992, c. A- 10.1, as amended or replaced from time to time, within thirty (30) days of written notice of intent to refer a matter to an arbitrator having been issued by one party to the other in accordance with ARTICLE 5.01 hereof. If the parties cannot agree on the appointment of a single arbitrator within thirty (30) days of service of a written notice of intent to refer a matter to an arbitrator, an arbitrator shall be appointed by a Judge of the Court of Queen's Bench of New Brunswick (the "Court") upon application to the Court under the Arbitration Act. Should an arbitrator be appointed by the parties or by the Court under this Article to resolve a dispute under this Agreement, the costs of such arbitration shall be shared equally by the parties. ARTICLE 5 - NOTICE: 5.01 Any notice under this Agreement shall be in writing and delivered by registered mail or courier to the following addresses: Notice to the Minister: Brian Marks New Brunswick Housing Corporation Department of Social Development Province of New Brunswick 25 Beaverbrook Avenue Saint John, New Brunswick E2K 2W2 Notice to the City: Commissioner, Municipal Operations and Engineering The City of Saint John P.O. Box 1971 Saint John, New Brunswick E21- 41-1 DATED at the City of Saint John in the Province of New Brunswick this day of September, 2011. SIGNED, SEALED AND DELIVERED IN THE PRESENCE OF: The City of Saint John: Mayor Common Clerk Resolution Date The Province of New Brunswick, as rep es ted by the Minister of Social Development: Authorized Representative Witness 3 N SCHEDULE "A" 6 BELYEA ST 97 MACLAREN BL 8 BELYEA ST 99 MACLAREN BL 10 BELYEA ST 100 MACLAREN BL 12 BELYEA ST 101 MACLAREN BL 15 BELYEA ST 102 MACLAREN BL 17 BELYEA ST 103 MACLAREN BL 19 BELYEA ST 104 MACLAREN BL 21 BELYEA ST 105 MACLAREN BL 23 BELYEA ST 106 MACLAREN BL 25 BELYEA ST 107 MACLAREN BL 27 BELYEA ST 108 MACLAREN BL 29 BELYEA ST 110 MACLAREN BL 4 CORONATION CT 112 MACLAREN BL 5 CORONATION CT 113 MACLAREN BL 6 CORONATION CT 114 MACLAREN BL 7 CORONATION CT 115 MACLAREN BL 8 CORONATION CT 117 MACLAREN BL 9 CORONATION CT 119 MACLAREN BL 10 CORONATION CT 121 MACLAREN BL 11 CORONATION CT 123 MACLAREN BL 13 CORONATION CT 125 MACLAREN BL 15 CORONATION CT 127 MACLAREN BL 17 CORONATION CT 130 MACLAREN BL 18 CORONATION CT 132 MACLAREN BL 19 CORONATION CT 134 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FLEMMING CT 211 MACLAREN BL 37 FLEMMING CT 212 MACLAREN BL 39 FLEMMING CT 9 PATTERSON ST 41 FLEMMING CT 10 PATTERSON ST 43 FLEMMING CT 11 PATTERSON ST 45 FLEMMING CT 12 PATTERSON ST 47 FLEMMING CT 13 PATTERSON ST 49 FLEMMING CT 14 PATTERSON ST 51 FLEMMING CT 15 PATTERSON ST 53 FLEMMING CT 16 PATTERSON ST 4 CA) 55 FLEMMING CT 19 PATTERSON ST 57 FLEMMING CT 20 PATTERSON ST 59 FLEMMING CT 21 PATTERSON ST 61 FLEMMING CT 22 PATTERSON ST 63 FLEMMING CT 23 PATTERSON ST 65 FLEMMING CT 24 PATTERSON ST 67 FLEMMING CT 25 PATTERSON ST 69 FLEMMING CT 26 PATTERSON ST 71 FLEMMING CT 27 PATTERSON ST 73 FLEMMING CT 29 PATTERSON ST 5 HOWARD CT 31 PATTERSON ST 7 HOWARD CT 33 PATTERSON ST 9 HOWARD CT 33 TAYLOR AV 11 HOWARD CT 35 TAYLOR AV 15 HOWARD CT 37 TAYLOR AV 17 HOWARD CT 38 TAYLOR AV 19 HOWARD CT 39 TAYLOR AV 21 HOWARD CT 40 TAYLOR AV 23 HOWARD CT 42 TAYLOR AV 25 HOWARD CT 43 TAYLOR AV 27 HOWARD CT 44 TAYLOR AV 29 HOWARD CT 45 TAYLOR AV 33 HOWARD CT 46 TAYLOR AV 35 HOWARD CT 47 TAYLOR AV 37 HOWARD CT 48 TAYLOR AV 39 HOWARD CT 49 TAYLOR AV 10 MACLAREN BL 50 TAYLOR AV 12 MACLAREN BL 51 TAYLOR AV 14 MACLAREN BL 52 TAYLOR AV 16 MACLAREN BL 53 TAYLOR AV 17 MACLAREN BL 55 TAYLOR AV 19 MACLAREN BL 56 TAYLOR AV 21 MACLAREN BL 57 TAYLOR AV 22 MACLAREN BL 58 TAYLOR AV 23 MACLAREN BL 59 TAYLOR AV 24 MACLAREN BL 60 TAYLOR AV 26 MACLAREN BL 61 TAYLOR AV 27 MACLAREN BL 62 TAYLOR AV 28 MACLAREN BL 63 TAYLOR AV 29 MACLAREN BL 65 TAYLOR AV 31 MACLAREN BL 66 TAYLOR AV 33 MACLAREN BL 68 TAYLOR AV 35 MACLAREN BL 70 TAYLOR AV 37 MACLAREN BL 72 TAYLOR AV 39 MACLAREN BL 84 TAYLOR AV 40 MACLAREN BL 85 TAYLOR AV 41 MACLAREN BL 86 TAYLOR AV 42 MACLAREN BL 87 TAYLOR AV 44 MACLAREN BL 88 TAYLOR AV 45 MACLAREN BL 89 TAYLOR AV 46 MACLAREN BL 90 TAYLOR AV 47 MACLAREN BL 91 TAYLOR AV 48 MACLAREN BL 93 TAYLOR AV 49 MACLAREN BL 95 TAYLOR AV 50 MACLAREN BL 97 TAYLOR AV 51 MACLAREN BL 99 TAYLOR AV 52 MACLAREN BL 101 TAYLOR AV 53 MACLAREN BL 103 TAYLOR AV 54 MACLAREN BL 105 TAYLOR AV 55 MACLAREN BL 107 TAYLOR AV 57 MACLAREN BL 109 TAYLOR AV 59 MACLAREN BL 111 TAYLOR AV 62 MACLAREN BL 113 TAYLOR AV 64 MACLAREN BL 115 TAYLOR AV 66 MACLAREN BL 117 TAYLOR AV 68 MACLAREN BL 119 TAYLOR AV 75 MACLAREN BL 121 TAYLOR AV 77 MACLAREN BL 123 TAYLOR AV 5 79 MACLAREN BL 125 TAYLOR AV 80 MACLAREN BL 127 TAYLOR AV 81 MACLAREN BL 129 TAYLOR AV 82 MACLAREN BL 131 TAYLOR AV 83 MACLAREN BL 135 TAYLOR AV 84 MACLAREN BL 137 TAYLOR AV 85 MACLAREN BL 139 TAYLOR AV 86 MACLAREN BL 141 TAYLOR AV 87 MACLAREN BL 178 TAYLOR AV 88 MACLAREN BL 180 TAYLOR AV 89 MACLAREN BL 182 TAYLOR AV 90 MACLAREN BL 184 TAYLOR AV 92 MACLAREN BL 93 MACLAREN BL 94 MACLAREN BL 95 MACLAREN BL 9 SCHEDULE "B" Date Payment April 1St, 2011 $20,122.08 July 1St, 2011 $20,122.08 October 1St, 2011 $20,122.08 January 1St, 2012 $20,122.08 April 1St, 2012 $20,866.72 July 1St, 2012 $20,866.72 October 11t, 2012 $20,866.72 January 1St, 2013 $20,866.72 April 1St, 2013 $21,680.41 July 1St, 2013 $21,680.41 October 1St, 2013 $21,680.41 January 1St, 2014 $21,680.41 v cn AFFIDAVIT OF CORPORATE EXECUTION Deponent: Dan Cameron Office Held by Deponent: Regional Director (Region 2), Department of Social Development Corporation: New Brunswick Housing Corporation, as represented by the Minister of Social Development Place of Execution: Saint John, New Brunswick Date of Execution: this �day of September, 2011 I, Dan Cameron, the deponent, make oath and say: 1. That I hold the office specified in the corporation specified above, and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to; 2. That this Agreement was executed by me as the officer duly authorized to execute this Agreement on behalf of the corporation and in place of the Minister of Social Development; 3. That the seal of the corporation specified above was affixed to this Agreement; 4. That this Agreement was executed at the place and on the date specified above. 5. The corporation has no shareholders. SWORN TO at the City of ) Saint John, Province of New ) Brunswick on the2 7 day ) rn of September, 2011. ) ) BEFORE ME: ) Dan Cameron Commissioner of Oaths ) A C00A aSx*uiR of oA THs WY Is SEWER 31,2o,/3 0 07 September 2011 Dear Mayor Court and members of Common Council: My name is David Bentley and I am writing to request an opportunity to present to you a plan I have for an accessible taxi service for the city of Saint John. I have visited the clerk's office and I was instructed to submit this letter as a formal request for an opportunity to present. I have a well - developed business plan that was created with the assistance of Enterprise Saint John. Saint John Transit General Manager, Frank McCarey, has indicated that if I can get my business up and running, he would be willing to consider a subsidy and partnership to provide services that would supplement what is currently provided by the both regular Saint John Transit service and Handi -Bus service. I have lived in Saint John since 1988 and am looking for a way to support myself while providing a necessary service to the community. I look forward to the opportunity of sharing my vision with you. "3�j ' &41/,- David Bentley mobiletaxi @hotmail.com 77 Mayor & Council — City of Saint John 15 Market Square P O Box 1971 Saint John NB E2L 4L1 Dear Mayor & Council, 45 Frederick Street Saint John, NB E1J 2A8 August 23, 2011 As the 2011 calendar year draws to a close, we are reviewing our budget requirements for the forthcoming year. We make our submission to you at this time in order that consideration can be given during your budget process this fall. Since the inception of Saint John and Western Crimestoppers in 1986, the Municipal Councils have been instrumental through financial support in helping us carry out the very important work that we do. In the past, we have received a significant share of our annual budget from contributions from each of the two communities we represent, the City of Saint John and Grand Bay - Welsford. In addition, we carry out various fundraising activities to ensure that sufficient funds are available to pay for the important TIPS that provide substantial aide to our police forces in solving crimes to help make this City a better place to live in. We work very Close with the Saint John Police force on this matter. In consideration of our financial needs, we ask that the Mayor and Council of the City of Saint John to budget the amount of $2000.00 to support the ongoing efforts of the Saint John and Western Crimestoppers for the year 2011 and 2012.. I thank you for your kind attention to this matter and should you need to contact me, I can be reached at 647 -8190 or 636- 8963(work). Yours u y R Gary Myles President W September -6 -11 Saint John Mayor and Council Dear Mayor and Council, Subject: Leading by example I was pleased to hear of your position in regards to providing translation services of council meeting provided a request was submitted. This to me shows real leadership and common sense. Considering the bleak financial position the city fords itself in, it is prudent to look at savings even within the smallest of expenditures. Further to this example I would suggest that Council direct all city committees and commissions to discontinue the printing and translation of any minutes in either official language unless requested, which should compel the committee or commission to provide a copy of the minutes in either language within three business days. For those of you who feel this is unachievable, I would direct you to open discussions with Xerox and learn about print on demand; it is quite useful and financially beneficial. Again I commend you on your decision and hope that this common sense approach will not be limited just to council meetings. John Campbell 639 -5567 79 REPORT TO COMMON COUNCIL do September 09, 2011 Mayor Ivan Court and Members of Common Council rile GtV GfSFiMlvho Your Worship and Members of Council: SUBJECT: Mutual Nondisclosure Agreement between the City and OpSource. BACKGROUND: In 2009, the City entered into an agreement with Canadian application service provider Cytiva Software for the provision of certain services related to the management of employee performance appraisals. Cytiva Software was recently acquired by the U.S. firm Taleo and the City is performing its due diligence with respect to ensuring that the personal information of City employees is protected against risks, including unauthorized access, use, disclosure or destruction. We have requested from Taleo a copy of an auditor's report known as an SAS 70 report. These auditor's reports are one of several mechanisms which can be used to evaluate an application service provider's control environment and offer some assurance of both information security and privacy. Taleo has informed the City this week that they will now be using OpSource to host their Canadian servers, as some of Cytiva's original customers would not agree to store their data outside of the country. OpSource has agreed to share this auditor's report of the facility in which our data will be stored, but first requires that the City sign a Mutual Nondisclosure Agreement. A copy of this Mutual Nondisclosure Agreement is attached. RECOMMENDATION: (1) That the City enter into a Mutual Nondisclosure Agreement with OpSource in the form and upon the terms and conditions as attached to this report and (2) that Common Council authorize the Mayor and Common Clerk to sign the Mutual Nondisclosure Agreement with OpSource. Respectfully submitted, David Burke Elizabeth Gormley Privacy, Access, Records & Common Clerk Information Management Officer City of Saint John City of Saint John :1 0 p Source The SaaS Experts MUTUAL NONDISCLOSURE AGREEMENT This Mutual Nondisclosure Agreement (the "Agreement ") is made as of , 2011 by and between OpSource, Inc., a Delaware corporation (the " Company"), and , a corporation ( "Third Party "). 1. Purpose. The Company is disclosing or may disclose the Company's Type 2 - Deliverable - SAS 70 Report (the "Relationship ") to the Third Party and is considered Confidential Information (as defined below). 2. Definition of Confidential Information. "Confidential Information" means any oral, written, graphic or machine - readable information including, but not limited to, that which relates to patents, patent applications, research, product plans, products, developments, inventions, processes, designs, drawings, engineering, formulae, markets, software (including source and object code), hardware configuration, computer programs, algorithms, business plans, agreements with third parties, services, customers, marketing or finances of the disclosing party, which Confidential Information is designated in writing to be confidential or proprietary, or if given orally, is confirmed in writing as having been disclosed as confidential or proprietary within a reasonable time (not to exceed thirty (30) days) after the oral disclosure. 3. Nondisclosure of Confidential Information (a) The Third Party agrees not to use any Confidential Information disclosed to it by the other party for its own use or for any purpose other than to carry out discussions concerning, and the undertaking of, the Relationship. Neither party shall disclose or permit disclosure of any Confidential Information of the other party to third parties or to employees of the parry receiving Confidential Information, other than directors, officers, employees, consultants and agents who are required to have the information in order to carry out the discussions regarding the Relationship. Each parry agrees that it shall take all reasonable measures to protect the secrecy of and avoid disclosure or use of Confidential Information of the other party in order to prevent it from falling into the public domain or the possession of persons other than those persons authorized under this Agreement to have any such information. Such measures shall include, but not be limited to, the highest degree of care that the receiving parry utilizes to protect its own Confidential Information of a similar nature, which shall be no less than reasonable care. Each party agrees to notify the other in writing of any actual or suspected misuse, misappropriation or unauthorized disclosure of Confidential Information of the disclosing parry which may come to the receiving party's attention. (b) Exceptions. Notwithstanding the above, neither party shall have liability to the other with regard to any Confidential Information of the other which the receiving party can prove: OpSource Mutual NDA CY11 SaS70 V1 Confidential a 1 of 4 (i) was in the public domain at the time it was disclosed or has entered the public domain through no fault of the receiving parry; (ii) was known to the receiving party, without restriction, at the time of disclosure, as demonstrated by files in existence at the time of disclosure; (iii) is disclosed with the prior written approval of the disclosing party; (iv) was independently developed by the receiving party without any use of the Confidential Information of the disclosing parry and by employees of the receiving party who have not had access to the Confidential Information, as demonstrated by files created at the time of such independent development; (v) becomes known to the receiving parry, without restriction, from a source other than the disclosing party without breach of this Agreement by the receiving parry and otherwise not in violation of the disclosing parry's rights; (vi) is disclosed generally to third parties by the disclosing party without restrictions similar to those contained in this Agreement; or (vii) is disclosed pursuant to the order or requirement of a court, administrative agency, or other governmental body; provided, however, that the receiving party shall provide prompt notice of such court order or requirement to the disclosing party to enable the disclosing parry to seek a protective order or otherwise prevent or restrict such disclosure. 4. Return of Materials. Any materials or documents that have been furnished by one party to the other in connection with the Relationship shall be promptly returned by the receiving party, accompanied by all copies of such documentation, within ten (10) days after the written request of the disclosing party. 5. No Rights Granted. Nothing in this Agreement shall be construed as granting any rights under any patent, copyright or other intellectual property right of either party, nor shall this Agreement grant either party any rights in or to the other party's Confidential Information other than the limited right to review such Confidential Information solely for the purpose of determining whether to enter into the Relationship. 6. Term. The foregoing commitments of each party shall survive any termination of the Relationship between the parties, and shall continue for a period terminating on the later to occur of the date (a) five (5) years following the date of this Agreement or (b) three (3) years from the date on which Confidential Information is last disclosed under this Agreement. 7. Successors and Assigns. The terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties, provided that Confidential Information of the disclosing party may not be assigned without the prior written consent of the disclosing party unless the assignee shall be the successor entity to the assignor upon the dissolution of the assignor in its present form. Nothing in this Agreement, express or implied, is intended to confer upon any party other than the parties hereto or their OpSource Mutual NDA CY11 SaS70 V1 -2— Confidential M respective successors and assigns any rights, remedies, obligations, or liabilities under or by reason of this Agreement, except as expressly provided in this Agreement. 8. Severability. If one or more provisions of this Agreement are held to be unenforceable under applicable law, the parties agree to renegotiate such provision in good faith. In the event that the parties cannot reach a mutually agreeable and enforceable replacement for such provision, then (a) such provision shall be excluded from this Agreement, (b) the balance of the Agreement shall be interpreted as if such provision were so excluded and (c) the balance of the Agreement shall be enforceable in accordance with its terms. 9. Independent Contractors. The Company and Third Party are independent contractors, and nothing contained in this Agreement shall be construed to constitute the Company and Third Party as partners, joint venturers, co- owners or otherwise as participants in a joint or common undertaking. 10. Governing Law; Jurisdiction, This Agreement and all acts and transactions pursuant hereto and the rights and obligations of the parties hereto shall be governed, construed and interpreted in accordance with the laws of the State of California, without giving effect to principles of conflicts of law. Each of the parties hereto consents to the exclusive jurisdiction and venue of the courts of the County of Santa Clara, California. 11. Remedies. The Company and Third Party each agree that its obligations set forth in this Agreement are necessary and reasonable in order to protect the disclosing party and its business. The Company and Third Party each expressly agree that due to the unique nature of the disclosing party's Confidential Information, monetary damages may be inadequate to compensate the disclosing party for any breach by the receiving party of its covenants and agreements set forth in this Agreement. Accordingly, the Company and Third Party each agree and acknowledge that any such violation or threatened violation may cause irreparable injury to the disclosing party and that, in addition to any other remedies that may be available, in law, in equity or otherwise, the disclosing party shall be entitled to seek injunctive relief against the threatened breach of this Agreement or the continuation of any such breach by the receiving party, without the necessity of proving actual damages. 12. Amendment and Waiver. Any term of this Agreement may be amended with the written consent of the Company and Third Party. Any amendment or waiver affected in accordance with this Section shall be binding upon the parties and their respective successors and assigns. Failure to enforce any provision of this Agreement by a party shall not constitute a waiver of any term hereof by such party. 13. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. 14. Entire Agreement. This Agreement is the product of both of the parties hereto, and constitutes the entire agreement between such parties pertaining to the subject matter hereof, and merges all prior negotiations and drafts of the parties with regard to the transactions OpSource Mutual NDA CY11 SaS70 V1 -3— Confidential W contemplated herein. Any and all other written or oral agreements existing between the parties hereto regarding such transactions are expressly canceled. 15. No Publicity. Neither the Company nor Third Party shall, without the prior consent of the other party, disclose to any other person the fact that Confidential Information of the other party has been and /or may be disclosed under this Agreement, that discussions or negotiations are taking place between the Company and Third Party, or any of the terms, conditions, status or other facts with respect thereto, except as required by law and then only with prior notice as soon as possible to the other party. 16. No Modification. The Company and Third Party each agree that it shall not modify, reverse engineer, decompile, create other works from or disassemble any programs contained in the Confidential Information of the other party unless permitted in writing by the disclosing party. The parties have executed this Mutual Nondisclosure Agreement as of the date first above written. OPSOURCE, INC. By: Name: (Print) Title: Address: 5201 Great America Pkwy Suite 120 Santa Clara, CA 95054 Third Party (Print) By: Name: (Print) Title: Address: OpSource Mutual NDA CY11 SaS70 V1 -4— Confidential The City of Saint John Mayor Ivan Court Mayor's Office Bureau du maire PROCLAMATION WHEREAS: M 8s M Meat Shop's National Family Dinner Night is an occasion to commemorate the values of family and togetherness and the importance of spending time with family and friends, and WHEREAS: families across Canada are invited to enjoy good food and good times together on this evening; and WHEREAS: in looking towards the future, families can choose to take time out of their busy schedules and eat meals together more often, opening the lines of communication between family members; and WHEREAS: Canada may be a leader in urging other Countries to think about the importance of treasured family time around the dinner table; arl .�_ C NOW THEREFORE: I, Mayor Ivan Court, � � of Saint John do hereby proclaim September 15th, 2011 as National Family Dinner Night in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City %# Saint John. lr SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L4L8w. I wwsaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L4L1 —�� `p, l �OLi BY -LAW NUMBER C.P. 110 -178 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 28.5 hectares, located adjacent to 1035 Burchill Road, also identified as being a portion of PID No. 00412189, from "I -2" Heavy Industrial to "PQ" Pits and Quarries pursuant to a resolution under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the day of , A.D. 2011 and signed by: Mayor/Maire ARRETE No C.P. 110 -178 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le dix -neuf (19) decembre 2005, est modifie par: 1 La modification de l'annexe «A >>, Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 28,5 hectares, etant adjacente a celle situee an 1035, chemin Burchill, et formant une partie du NID 00412189, de zone d' industrie lourde « I -2 » a zone de canieres « PQ » conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme. - toutes les modifications sont indiquees sur le plan ci joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arrete le 2011, avec les signatures suivantes : Common Clerk/Greffiere communale First Reading - August 29, 2011 Premiere lecture Second Reading - August 29, 2011 Deuxi�me lecture Third Reading - Troisi&me lecture 0 - le 29 aout 2011 - le 29 aout 2011 PLANNING AND DEVELOPMENT / URBANISME ET DEVELOPPEMENT REZONING I REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John 0 v f i 1 J FROM / DE TO / A 1 -2 PQ Heavy Industrial / Pits And Quarries 1 zone d'industrie lourde zone de carrieres Pursuant to a Resolution under Section 39 of the Community Planning Act * Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur 1'urbanisme Applicant: Saint John Industrial Parks Limited Location: Adjacent to/6 1035 chemin Burchill Road PID(s) /NIP(s) Portion of /de 00412189 06NBO Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: September 8 septembre, 2011 Considered by P.A.C. /consid6re par le C.C.U.: August 16 ao0t, 2011 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law # /Arrete #: Nc1 Section 39 Conditions Lands Adjacent to 1035 Burchill Road That pursuant to the provisions of Section 39 of the Community Planning Act, the use and development of the parcel of land having an area of approximately 28.5 hectares, located adjacent to 1035 Burchill Road, also identified as being a portion of PID Number 00412189, be subject to the following conditions: a) In addition to the requirements contained in Section 680(10)(d) of the Zoning By -Law, the elevation of any disturbed portion of the site after excavation / extraction shall be no less than 50 metres above sea level; b) That any stockpiling of material within the water main easement and excavation within or around the easement that may compromise the integrity of the water main be prohibited; c) That the applicant's engineering consultant must verify that the blasting activity will not affect the integrity of the existing water transmission main; d) The required security in accordance with Section 680(5)(b) of the Zoning By -Law be set at $20,000; e) The buffer along the southern portion of the existing excavation site (PID 55193908) be reinstated within 2 years using coniferous trees in accordance with a plan subject to the approval of the Development Officer; f) That the plans required to accompany the excavation permit application in accordance with Section 690(4)(i) of the Zoning By -Law, be subject to the approval of the Development Officer prior to the issuance of the Excavation Permit, and that these plans show the extent of the site to be cleared in conjunction with the phased development of the site and the location of processing equipment and stockpiles. REPORT TO COMMON COUNCIL M & C -2011 —238 September 8, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Proposed Rezoning 192 -194 St. James Street West BACKGROUND: City of Saint John A public hearing for the above -noted rezoning application was held on August 29, 2011 and First and Second Reading were given by Common Council. The Planning Advisory Committee's recommendation included a Section 39 condition that proposed a "bond" of $5,000 be submitted by the applicant to ensure the required work to bring the building to at least a condition that would meet minimum standards of the National building code be completed within a year's time. However, Council resolved at the August 29, 2011 meeting that staff should meet with the applicant prior to Third Reading in order to further discuss what form of "security" would be best suited for this application. ANALYSIS: Staff have had ongoing meetings to discuss the issue of a security deposit, and will be meeting with the applicant to discuss the revised conditions. Once these discussion have been finalized, a further report with recommended conditions will be submitted to Council. M & C — 2011 — 238 - 2 - September 8, 2011 RECOMMENDATION: That Third Reading be tabled until such a time as staff have finalized the conditions and have had time to meet with the applicant to review his options. Respectfully submitted, �V- K n Forrest, MCIP, RPP C mmissioner Planning and Development atrick Woods, CGA City Manager JK Project No. a „IA> BY -LAW NUMBER C.P. 110 -179 A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By -law of The City of Saint John enacted on the nineteenth day of December, A.D. 2005, is amended by: 1 Amending Schedule "A ", the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 240 square metres, located at 192 -194 St. James Street West, also identified as being PID No. 00367722, from "R -2" One and Two Family Residential to "R -4” Four Family Residential pursuant to a resolution under Section 39 of the Community Planning Act. . all as shown on the plan attached hereto and forming part of this by -law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2011 and signed by: Mayor/Maire ARRETE No C.P. 110 -179 ARRETE MODIFIANT L'ARRETE SUR LE ZONAGE DE THE CITY OF SAINT JOHN Lors dune r6union du conseil communal, The City of Saint John a decr&6 ce qui suit: Varret6 sur le zonage de The City of Saint John, d6cret6 le dix -neuf (19) decembre 2005, est modifi6 par: 1 La modification de Vannexe «A», Plan de zonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 240 metres carr6s, situ6e au 192- 194, rue St. James ouest, et portant le NID 00367722, de zone r6sidentielle — habitations unifamiliales et bifamiliales <<R -2» a zone rdsidentielle — habitations de quatre logements <<R -4» conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur Purbanisme. - toutes les modifications sont indiqu6es sur le plan ci joint et font partie du present arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le 2011, avec les signatures suivantes : Common Clerk/Greffi6re communale First Reading - August 29, 2011 Premiere lecture Second Reading - August 29, 2011 Deuxi6me lecture Third Reading - Troisieme lecture 91 - le 29 aout 2011 - le 29 aout 2011 PLANNING AND DEVELOPMENT/ URBANISME ET DEVELOPPEMENT REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John ModifiantAnnexe «A» de I'Arrete de zonage de The City of Saint John °b ° � D C °4 o� ° �04 / FROM / DE TO /A R -2 R -4 One and Two Family Residential I Four Family Residential I zone residentielle- habitations_ zone residentielle- habitations unifamiliales et bifamiliales de quatres logements Pursuant to a Resolution under Section 39 of the Community Planning Act * Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur Purbanisme Applicant: Saied Salamat Location: 192 -194 rue St. James ouest / St. James Street West PID(s) /NIP(s) 00367722 06N86NE Drawn By /Creee Par: David Couture Date Drawn /Carte Creee: September 8 septembre, 2011 Considered by P.A.C./considere par le C.C.U.: August 12 ao0t, 2011 Enacted by Council /Approuve par le Conseil: Filed in Registry Office /Enregistre le: By -Law # /ArrLst6 #: 'I Section 39 Conditions 192 -194 St. James Street West That, pursuant to the provisions of Section 39 of the Community Planning Act, the rezoning of the property at 192 -194 St. James Street West be subject to the following condition: a. that a security of $5,000 be submitted by the applicant to staff and held for a period not exceeding one year as a condition of the rezoning of the subject property. Should the applicant renovate the property as proposed to meet all the Minimum Property Standard Bylaw conditions, the Building Bylaw requirements and to the satisfaction of the Building Inspector, and the debris be cleaned from the site, the bond will be returned to the applicant in full. 93 1 Yae Clb ofitin[lahn September 6, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councilors: RE: Regional Planning Overview: Plan Saint John is an incredible expression of our aspirations as a community. However, Saint John is not isolated or insulated from decisions made beyond our municipal boarders. The aspirations and decisions of our neighbouring communities, particularly: Grand Bay - Westfield, Rothesay and Quispamsis, impact our community and our citizens. Similarly, our choices as the leading City in New Brunswick impact our surrounding friends. It is in the best interest of all communities in our region to work collaboratively to realize benefits for all the people of the greater Saint John Region. Motion: That Council authorize the City Manager to invite each of the neighbouring communities, particularly: Grand Bay - Westfield, Rothesay and Quispamsis, by way of correspondence to each of their respective Mayors and Councils, to commence a process leading to the establishment of a joint citizens advisory group for the purpose of providing recommendations on development initiatives that can be undertaken for the mutual benefit of all citizens of all communities within our region. Yours very truly, (received via e-mail) Mel K. Norton Councillor Saint John City Council �p SAINT JOHN P.O. Box 1 371 Saint john, Na CanaM UL M I www.salntlahnxa I C.P.1971 Saint John, N �, Canaria E2L 4L I 91 City Solicitors Office Bureau de Pavocat municipal The City of Saint John lr - SAINT JOHN Section 10.2(4)(fl August 12, 2011 Common Council of The City of Saint John Your Worship and Councillors: Re: Financial Relationship with City Commissions Common Council at its meeting of July 18, 2011 adopted the following resolution: "Resolved that the City Solicitor report to council regarding the process required to rationalize the financial relationships with all Commissions of the City of Saint John including The Power Commission of the City of Saint John (Saint John Energy), The Saint John Parking Commission, Police Commission, Regional Facilities Commission and Saint John Transit that would: • Require that their annual budgets be approved by Common Council • Require that the senior staff of those commissions present to Common Council in Committee of the Whole a mid -year financial report • Require that any Net Incomes of these organizations be turned over to the City of Saint John as a dividend ". This opinion has been prepared as a result. It will adopt the following format: each organization will be considered in turn, beginning with a concise description of its primary purpose; followed by an examination of the existing relevant legislative provisions in the context of the three requirements set out in the July 18, 2011 resolution; and concluding with an identification of what changes legislatively or administratively would be required to meet those three requirements. P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1 95 2 August 12, 2011 Power Commission of the City of Saint John This Commission was created by resolution of Common Council on December 5, 1922 pursuant to the New Brunswick Electric Power Act, 1920 (10 George V, Chapter 53) which provided: "S. 28 A municipality having a contract under this Act with the Commission may, - (1) Acquire lands and real and personal property, and erect, construct and operate works for the transmission and distribution of electrical power or energy in the municipality and issue debentures for any of the purposes mentioned in this clause; (2) Entrust the construction of the works and the control and management of the same to a Commission to be called 'The Power Commission' of (Naming the municipality) ". Section 28(2) was repealed and replaced in 1928 with more expansive language: "28. A municipality having a contract under this act with the Commission may, - (2) Entrust the construction of the works and the control and management of the same to a Commission to be called 'The Power Commission' of (Naming the municipality) which shall have, and shall be deemed to have had from its appointment, all the powers and privileges incidental to a corporation so far as necessary for the sale and distribution of electric energy and the performance of the powers entrusted to it." Previously in an opinion of March 8, 2002 to Council I expressed the view that the authority to control and manage the transmission and distribution system of electric power has been "entrusted" to the Commission, i.e. the City is excluded from that role. Nothing has changed that would alter any view in that regard. 3 August 12, 2011 Consequently the first and second requirements i.e. that annual budgets be approved by Council and that staff of the Commission present to Council mid -year financial reports are not met under current legislation; changes would be necessary. The Power Commission is required to operate on a "user charge basis" — it does not have the opportunity to generate a "profit' under the existing legislative scheme (currently section 189(2,3) if the Municipalities Act) however the nature of the Commission's operation could possibly generate a profit if the legislation were to allow it. In other words, there is no prospect of net revenue being generated from the operation of the system unless legislation is amended to allow the operation to occur on a for - profit basis. If such legislation were sought it would be prudent to also seek confirmation of the City's entitlement to any such profit. In order to provide the City with the widest range of options for the generation of net revenue from the transmission and distribution system operated by the Commission it would be valuable to have legislation which confirmed: 1. That the ownership of any interest in property real or personal acquired by the Power Commission of the City of Saint John in connection with the sale and distribution of electric power or the control and management of the transmission and distribution system, vests in the City; 2. That the City has the power and authority to dispose in whole or in part of those assets as a going concern when and as it chooses; 3. That the City may dissolve the Power Commission by resolution, and if it chooses, to operate the service directly; and 4. That the transmission and distribution system may operate on a for - profit basis, whether operated by the Commission on behalf of the City, by the City directly, by a partnership or joint venture established by the City or by a third party purchaser. Those features of possible legislation are substantially the same as those which were contained in my opinion which had been requested by Council in 2002. 97 4 August 12, 2011 Saint John Parking Commission The Saint John Parking Commission was established by resolution of Council pursuant to "An Act to Authorize the Establishment of a Commission to Control Parking in The City of Saint John" enacted in 1956 (S.N.B. 1956, Chapter 128). Section 3 of that statute describes the nature and purpose of the Commission in the following language: "3. The Commission constituted under this Act shall be a public body, corporate and politic with power to sue and be sued and to have a corporate seal and to possess and exercise all the powers and authority conferred on companies incorporated by the Companies Act which are not inconsistent with the provisions of this Act. The Commission shall exist for the purpose of conducting the necessary research activity, to maintain current data leading to efficient operation of both street and off - street parking facilities, for the fulfillment of public needs in relation to parking, establishing a permanent coordinated system of parking facilities, planning, designing, locating, acquiring, holding, constructing, improving, maintaining and operating, owning, leasing, either in the capacity of lessor or lessee, land, buildings and facilities to be devoted to the parking of vehicles of any kind." The Commission's governing legislation provides that the Commission may borrow money with the approval of Common Council and that Common Council may advance by way of grant or loan monies to the Commission, however there has never existed an obligation upon the Commission to submit to or receive approval from Common Council of its operating or capital budgets. Section 5 of the Act deals with the setting of rates or charges for the Commission's facilities in the following language: "5. The Commission shall fix, alter, charge and collect rates and other charges for its facilities at reasonable rates to be determined exclusively by it, for the purposes of providing for the payment of the expenses of the Commission, the purchase of property and the construction, improvement, repair, maintenance and operating of its facilities and properties, the payment of the principal of and interest on its obligations, and to fulfill the terms and provisions of any cJ August 12, 2011 agreements made with the purchasers or holders of any such obligations or with the City." (underlining added) It is clearly implied in that language that the funds generated by the Commission's facilities are to be used exclusively for the purposes of the Commission. Section 10 of the Act provides: 10. All moneys of the Commission from whatever source derived shall be paid to the Secretary- Treasurer of the Commission and when not required for the purposes of the Commission shall be deposited in one or more chartered banks or invested in securities permitted to Trustees under the laws of the Province of New Brunswick. Payments shall be made on the warrant or order of the Chairman of the Commission or of such other person or persons as the Commission may authorize to execute such warrants or orders." Although the argument might be made that section 10 taken in isolation allows the Commission to transfer funds to the City, I believe that when read in the context of the entire Act that a warrant or order for payment of Commission funds could properly be issued only to advance the Commission's purpose respecting public parking. Consequently it is my view that none of the three requirements could be met without changes to the Commission's constituting legislation. Greater Saint John Regional Facilities Commission This Commission was created by Provincial Statute assented to on February 26, 1998 (Greater Saint John Regional Facilities Commission Act, S.N.B. 1998, Chapter G -5.1). Section 3 of that Statute states that: "3 The purpose of the Commission is to determine (a) the annual amount of the total municipal contribution to be made towards the operation of regional facilities [the Aitken Bicentennial Exhibition Centre, the Canada Games Aquatic Centre, Harbour Station, Imperial Theatre and the Saint John Trade and Convention Centre] in accordance with section 10, and .. 6 1 August 12, 2011 (b) the amount of the contribution of each participating municipality in accordance with section 1 V' This legislation makes no provision for the submission to or approval by a municipal council of the operating budget of any of the regional facilities. Theoretically the City could choose to fund any of those regional facilities at a level higher than determined by the Greater Saint John Regional Facilities Commission in which case the budgets would necessarily be submitted to and approved by the Council. But short of such supplementary funding there is no requirement that budgets be submitted to or approved by Council. Our experience over a number of years would lead to the conclusion that there is little reason to anticipate any of these facilities generating a profit. Interestingly it appears to be the case that, notwithstanding the funding formula established, the City remains liable for any deficit arising in the operation of the Canada Games Aquatic Centre or Harbour Station pursuant to the terms of the private statutes creating those two Commissions (S.N.B. 1984, Chapter 73, section 7(8) and S.N.B. 1992, Chapter 102, section 7(3)). In summary the three requirements could not be met respecting the operation of the Greater Saint John Regional Facilities Commission without legislative change. Board of Police Commissioners for the City of Saint John The Police Act provides in section 7(1) that: "Subject to subsection (1.01) and section 8 [neither of which is pertinent for all current purposes] there shall be a Board of Police Commissioners for each municipality that by resolution approves the establishment of such a Board." It is the role of the Board to establish policies for the police force, and in consultation with the Chief of Police to establish the priorities and objectives of the force (section 3.1(2)(a,b)). The City is obliged pursuant to the terms of the Municipalities Act and the Police Act ...for providing and maintaining adequate police services within the municipality" (section 7(2), Municipalities Act, R.S.N.B. 1973, Chapter 22, as amended, and section 3(1), Police Act, S.N.B. 1977, Chapter P -9, as amended). A Board of Police Commissioners where one is established is responsible pursuant to section 7(1.1) of the Police Act to "...provide and maintain an adequate police force within the municipality.... ". 100 7 August 12, 2011 The Police Act establishes in section 10(4) an obligation upon the Board to submit its proposed budget to Council: "10(4) In each year on a date specified by the council the board shall submit to the council for its consideration its proposed budget, being an estimate of the money required for the next succeeding fiscal year to (a) provide remuneration for the members and persons employed to serve the police force, (b) provide and pay for the accommodation, arms, equipment, clothing and all other expenses for the use and maintenance of the police force, and (c) provide for the expenses of the board, other than remuneration of board members." The Act also provides that the Board shall deliver to the City "... at intervals set by the municipality or on the request of the municipality after reasonable notice, a financial statement showing the current financial position of the Police Force as compared with its budget." (Section 7(3)). Effectively the first two requirements are met within the existing provisions of the Police Act. There is no explicit requirement that the Board obtain the approval of the Council to a submitted budget however the Act does impose an obligation upon the municipality to "...budget the necessary money to enable the Board to provide and maintain an adequate police force." (Section 7(2)). The definition of "adequate police force" is neither explicitly nor implicitly defined in the Police Act. In the current statutory environment there is no possibility of a net revenue being generated by the operation of the police force and realistically there is no prospect of legislative change that would alter that arrangement. 101 8 August 12, 2011 Saint John Transit Commission This Commission was created pursuant to the Saint John Transit Commission Act assented to on June 14, 1979 (S.N.B. 1979, Chapter 81). Section 2(2) states that: "The objects and powers of the Commission shall be the establishment, development, maintenance and operation of a public transit system." Section 2(1) provides that the Commission: "...shall be a public body, corporate and politic with power to sue and be sued and to have a corporate seal and to possess and exercise all the powers and authority conferred on companies incorporated by the Companies Act which are not inconsistent with the provisions of this Act." (Section 2(1)). The Commission's role respecting budgets, both operating and capital, is dealt with in some detail by this Act: (i) section 6(2), (ii) section 6(3), (iii) section 6(4): "6(2) Not later than ninety days before the beginning of each fiscal year the Commission submit to the Council an operating budget for the coming fiscal year, which shall reflect projected revenues and projected operating expenditures. 6(3) Council shall review the operating budget and not later than sixty days before the beginning of the fiscal year shall notify the Commission of the extent to which the operating budget has been given preliminary approval by the Council. 6(4) The Council shall notify the Commission within ten days after the Minister of Municipal Affairs has approved the City's budget the extent to which the operating budget of the Commission has been given final approval." The Act also provides for periodic reporting by the Commission to the City of its financial position in the following language: "6(7) The Commission shall submit to Council such additional reports on its finances and operations as may be requested by Council from time to time." 102 9 August 12, 2011 The arrangements set out above dealing with operating budgets apply similarly to the Commission's proposed capital budgets (section 6(10 -13)). The first two requirements therefore are met by the existing legislation and the third is effectively met by a provision stipulating that should the amounts paid monthly by the City to the Commission be greater than the operating losses for that year that the difference be returned to the City. Saint John Industrial Parks Ltd. Saint John Industrial Parks Ltd. was not identified at the July 18 resolution however it is a City of Saint John corporation which by its nature could generate a profit. A preliminary examination of that organization would suggest that there may be an opportunity to have it contribute a revenue stream to the City. If Council wishes, that possibility could be examined more closely. Respectfully Submitted, John L. Nugent City Solicitor 103 REPORT TO COMMON COUNCIL M &C 2011- 236 September 2, 2011 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Traffic Issues - Fairville Boulevard and Harding Street West BACKGROUND 7I The City of Saint John Traffic flows on Fairville Boulevard (Route 100) and access to the Lancaster Mall were enhanced by the 2009 road reconstruction project from Catherwood Street to Harding Street West. The project reflects Council's support for improvement and re- development along this important West Saint John corridor. It also was Phase 1 of the Bridge Road - Simms Corner - Fairville Boulevard Corridor initiative. Until Phase 2 is completed, however, traffic flows through the area will be less than ideal and may require adjustments from time to time. This report will update Council on one such development and the interim steps being taken. ANALYSIS Westbound vehicular traffic travelling on NB Highway 100 from Reversing Falls Bridge and points east has for many years had to turn right to Main Street West, then left on Harding Street West, a one -way link to reach Fairville Boulevard. The steep grade changes on Harding Street West and sharp left and right turning movements make this an awkward link on Route 100 and connection to Route 1 at the Catherwood Interchange. Westbound traffic including heavy truck and trailer combinations must travel this designated truck route. Council is aware of the shortcomings of Harding Street West as part of the New Brunswick Route 100 and the negative impacts of heavy traffic on this residential street. With completion of Phase 2 of the Bridge Road- Simms Corner Corridor and direct connection with Fairville Boulevard, Harding Street West will revert to municipal local street status. Provision for two -way traffic to and from Fairville Boulevard was included in the design of Phase 1 reconstruction and anticipated re- development of the parcel of land between Fairville Boulevard and the Lawton Drugs property at 107 Catherwood Street. Traffic signals and vehicle lanes installed at the intersection with Harding Street West are designed to facilitate two -way traffic on this link. 104 M &C 2011- Traffic Issues - Fairville Boulevard and Harding Street West September 2, 2011 Page 2 With the new traffic signals and lanes in place, vehicles could travel into Harding Street West from the intersection with Fairville Boulevard. Below the link to Fairville Boulevard, Harding Street West had two -way traffic to allow public access and egress from businesses previously located there, and it ended in a cul -de -sac behind the Catherwood Street sidewalk. The lower two -way portion and cul -de -sac of Harding Street West was recently closed and sold to facilitate re- development, and concrete median barriers were placed across the entrance to effect the closure. As a result, traffic has had to be temporarily blocked from entering Harding Street West from Fairville Boulevard for safety reasons — upon reaching the foot of the hill this traffic is unable to turn right up the hill against one -way traffic, and cannot turn left. A temporary barrier has been placed to prevent vehicles from entering Harding Street West from Fairville Boulevard, and more robust changes are planned at the intersection until development of the land parcel occurs and access /regress details are finalized. CONCLUSION Less than ideal traffic patterns and associated problems will continue to affect residents and motorists in this area until a full solution for the Bridge Road - Simms Corner - Fairville Boulevard Corridor is completed. Until such time, the pursuit and realization of development in the vicinity will continue to put pressure on less than adequate transportation infrastructure, and possibly require temporary measures and adjustments to cope with added inconvenience and safety concerns. RECOMMENDATION It is recommended that Common Council: 1. Request that the Minister of Transportation officially add Phase 2 Reconstruction of Bridge Road - Simms Corner - Fairville Boulevard (NB Highway 100) to the project list for the NB Department of Transportation. 2. Ask the Mayor to communicate with the Minister on the importance of the Highway 100 upgrade for citizens, businesses, and industry. 3. Receive and file this report. Respectfully submitted, J.M. Paul Groody P. Eng. Commissioner, Municipal Operations and Engineering 105 J. Patrick Woods CGA City Manager M &C 2011- Traffic Issues - Fairville Boulevard and Harding Street West September 2, 2011 Page 3 106 REPORT TO COMMON COUNCIL OPEN SESSION M &C2011 -232 September 12, 2011 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT City of Saim John Demolition of a dilapidated, structurally unsound, and vacant building at 204 -206 Ludlow Street (PID 366765) BACKGROUND The building at 204 -206 Ludlow Street is a fire- damaged, dilapidated, structurally unsound, and vacant two- storey residential building. It is approximately 3 metres from the multi -unit residential buildings at 208 and 202 Ludlow Street, and the building has a minimal set -back from the sidewalk. Members of the Saint John Fire Department responded to a structure fire on July 3, 2011 at the property. The damage suffered by the building as a result of this fire was extensive, and its structural integrity has been compromised. The building was vacated and has remained vacant due to the extent of the fire damage. Siding and roofing material are hanging off of the building and pose a hazard to the safety of the public in both adjacent buildings as well as the public who use the sidewalk in front of the building on Ludlow Street. The owners have not applied for any building permits in order to rectify structural issues, or to undertake repair work. From discussions with one of the owners, they do not plan to repair the building as it is probably not an economically viable option. A complaint was received from a neighbor regarding safety concerns resulting from hanging siding potentially falling and injuring someone on either the sidewalk or on the adjacent properties. The building is structurally unsound due to the collapse of the roof as a result of the structure fire. The roof no longer provides lateral support to the exterior walls and thus the upper walls could potentially fail due to lateral loading such as wind. 107 M & C 2011 — 232 - 2 - September 12, 2011 Since the building is in such a dilapidated state and is clearly vacant, it may become the target of arson and/or vandalism which would pose a hazard to the safety of the public and could devalue properties in the area. Entry cannot be gained through the ground floor as doors and windows on this level have been secured and boarded up; however, the security of the building is a concern at the upper level as all of the upper level windows are open. The condition of the interior of the building is unknown and could be a hazard to the safety of emergency personnel such as fire fighters in the event of another emergency due to unforeseen debris from the collapsed roof and/or unsafe structural conditions if they were to enter. Due to the hazards to the safety of the public as outlined above, regarding structural unsoundness, dilapidation, and vacancy, a Notice to Comply was served to the registered property owners on August 5, 2011. The Notice required compliance within 21 days of service and provided 14 days for the owners to appeal. No appeal to the Saint John Substandard Properties Appeal Committee was received. Attached for Council's reference is the Notice to Comply that was issued, the affidavits attesting to service of the Notice to Comply to the owners and photographs of the building. The Municipalities Act indicates that where a Notice to Comply has been issued arising from a condition where a building has become a hazard to the safety of the public by reason of dilapidation, unsoundness of structural strength, or being vacant or unoccupied, the municipality may cause the structure to be demolished. As required in the Act a report from an engineer is attached, forming part of the issued Notice to Comply, and provides the evidence to the building's dilapidation, unsoundness of structural strength, vacancy, and hazard to the safety of the public. As is written in the Act that a municipality must commence in the proceedings of remedial action, approval of Common Council is required prior to starting demolition activities at this property. The cost of demolishing the building is estimated to be $12, 000 - $15, 000 and could be complete within the next 8 weeks. As provided in the Act, the cost of the remedial actions will be billed to the registered property owners. RECOMMENDATION Your City Manager recommends that Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings By -law, arrange for the demolition of the building at 204 -206 Ludlow Street, in accordance with the applicable City purchasing policies. 1: M & C 2011 — 232 - 3 - September 12, 2011 Respectfully submitted, Pamela Bentley, P.Eng. Technical Services Engineer / Standards Officer Buildings and Inspection Services Amy Poffenroth, P.Eng. MBA Deputy Commissioner Buildings and Inspection Services Patrick Woods, CGA City Manager 109 0 • INSPECTION REPORT Schedule "A" 204 -206 Ludlow Street Saint John, New Brunswick PID# 366765 Inspection Date: July 22, 2011 Inspector: Stewart Handrahan Introduction An inspection of the property noted above has revealed that the only building on the property is vacant and extensively fire damaged. The building is two storeys in height and is of wood frame construction. The building has suffered extensive damage as a result of a structure fire on July 3, 2011. Ashes and debris are located on the property as a result of the said structure fire. Discussion The building and property are not in compliance with the Saint John Unsightly Premises and Dangerous Buildings By -law, By -law Number M -30. Unsightly Premise Conditions Paragraph 190.01(1)(a) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises any ashes, junk, rubbish, or refuse. There are small amounts of ashes and debris from the fire incident scattered throughout the premises causing an unsightly condition. Paragraph 190.01(1)(d) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises a dilapidated building. The fire- damaged building with a collapsed roof, hanging debris and siding, broken upper storey windows, and boarded over lower openings demonstrate the dilapidated condition of the building causing an unsightly condition. The property in question is located in a densely populated residential /commercial area known as Saint John's Lower West Side. The conditions of the building and premises are unsightly and could devalue other properties in the area. Vacant and Unoccupied Paragraph 190.01(l. 1) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of being vacant or unoccupied. Due to the extensive fire damage of the building, it has been vacated. The building has not been completely secured as the upper storey is open and it has become a hazard to the safety of the public by reason of being vacant and unoccupied for the following reasons: 1 110 0 0 1. The first floor windows and doors are completely boarded up, and are secured from entry by the public; however, the second floor windows are all open which could allow anyone with a ladder to enter the second floor. It could also allow items to be thrown into the building from ground level, for example, something that may cause another fire. 2. A building in this state may become a target for arson and /or vandalism. The two adjacent buildings are very close in proximity to the subject building and if a second fire were to occur at this site, the two adjacent buildings would be at risk of suffering fire damages and their occupants' safety and welfare could be in danger In its current state, the building is not suitable for human habitation and does not meet the requirements for minimum standards governing the condition, occupancy and maintenance of residential property as described in the Saint John Minimum Property Standards By -law, By -law Number M -14 (the `By -law ") and /or the Residential Properties Maintenance and Occupancy Code Approved Regulation — Municipalities Act, New Brunswick Regulation 84 -86, under the Municipalities Act (the "Code "). It therefore could not be occupied without extensive and potentially costly repair. Hazardous Two Storey Building Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building has become a hazard to the safety of the public by reason of dilapidation for the following reasons: 1. Siding on the northwest and southeast sides of the building is literally hanging from the exterior walls. 2. There is broken glass hanging from a second storey window facing the sidewalk. 3. Fire damaged roofing material is also hanging from the roof on the southeast side of the building. 4. The roof has completely collapsed so that the building is completely exposed and the second floor completely open. This is allowing the elements to penetrate the building causing it to deteriorate at a more rapid rate. 5. With the roof being collapsed, there is a high probability that there is a large amount of debris on the interior of the building. In the event of an emergency, emergency personnel entering the building could trip and fall due to the debris, causing personal injury. It also poses a hazard to the safety of any trespassers that may enter the building. 6. The building is approximately 3.5 metres from the building located at 202 Ludlow Street and 3 metres from the building located at 208 Ludlow Street, respectively. Both of these properties are multi - family apartment buildings and therefore the said building's condition poses a hazard to the safety of the occupiers and users of those other residential properties because of its proximity. 111 • • There are several attractions nearby including a convenience store across the street, St. George's Church, and a popular coffee shop a few blocks away. These attractions cause a lot of pedestrian traffic on the sidewalks of Ludlow Street. The building is a hazard to the safety of the general public if another fire were to occur or if debris were to fall from the building. In either of these scenarios, personal injuries could occur. There is a minimal buffer between the building and the sidewalk which means that potential dangers such as falling debris are hidden to pedestrians. Structural analysis of the building has not been done; however, upon visual inspection of the building, there appears to be damage to some of the structural elements of the building. A hazard to the safety of the public by reason of unsoundness of structural strength exists for the following reason: 1. The roof has collapsed so that the building is completely exposed and the second floor completely open. As a result, the second floor walls have lost lateral support from the roof and could fall away from or into the centre of the building. Strong winds or other lateral loading would be a major concern to this building due to the collapsed roof and absent upper lateral support. Required Remedial Actions: The owners must comply with one of the two options stated below: Option 1: Remedy the conditions of the building and premises through all repair and remedial actions as follows: 1. The building must be completely repaired so it may become occupied while maintaining minimum standards as described by the By -law and the Code. 2. A detailed plan must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department ") for review and approval. This plan should include a complete engineering report regarding the structural soundness of the building and any necessary repairs. This plan should also include a schedule for the work that is to be carried out in a timely fashion. The repaired building must meet the National Building Code of Canada (2005) and any other applicable codes and standards. 3. The detailed plan, including schedules and any engineering reports, must be approved by the Department prior to commencing repair work. 4. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. The premises must be cleared of all debris and junk items including broken glass, construction materials, and any miscellaneous items found on the property. The debris must be disposed of at an approved solid waste disposal site, in accordance with all applicable by -laws and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. The premises must comply with all applicable by -laws and regulations. Option 2: Demolition of the building and cleanup of all debris on the premises by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 112 0 0 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 3. The premises must be cleared of the construction debris from the demolition and the lot must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 4. All debris that is currently on the premises must be cleared and disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 5. The property must be in compliance with all applicable by -laws and regulations 113 0 Prepared by: Stewart Handrahan, BScE Standards Officer Buildings and Inspection Services Department Reviewed by: Pu,& E;e Pamela Bentley, P. Eng. Technical Services EngineeO Buildings and Inspection Services Department 114 0 1 �;- a"D /� IJ-a'te 5 X11 Date FORM 1 NOTICE TO COMPLY (Municipalities Act, R.S.N.B. 1973, c.M -22, s.190.01(3)) Parcel Identifier: 366765 9 FORMULE 1 AVIS DE CONFORMITE (Loi sur les municipalites, L.R.N.-B. de 1973, ch. M -22, par. 190.01(3)) Numero d'identification de la parcelle : 366765 Address: 204 -206 Ludlow Street, Saint John, New Adresse : 204 -206, rue Ludlow, Saint John, Nouveau - Brunswick Brunswick Owner(s) or Occupier(s): Name: Anderson, Jody Lenore Address: 204 Ludlow Street, Saint John, New Brunswick, E2M 1C9 Name: Lavallee, Marcel Michael Address: 204 Ludlow Street, Saint John, New Brunswick, E2M 1 C9 Municipality issuing notice: The City of Saint John By -law contravened: Saint John Unsightly Premises and Dangerous Buildings By -Law, By -law Number M- 30 and amendments thereto. Provision(s) contravened: Paragraphs 190.01(1)(a), 190.01(1)(d), 190.01(1.1) and 190.01(2) of the Municipalities Act, and amendments thereto. Description of condition(s): The building is a hazard to the safety of the public by reason of being vacant or unoccupied, and, is a hazard to the safety of the public by reason of unsoundness of structural strength, and also, the premises is unsightly by permitting ashes and a dilapidated building to remain on the premises. The conditions of the building and premises are described in Schedule "A ", a true copy of the inspection report dated August 5, 2011 prepared by Stewart Handrahan, By -law Enforcement Officer and reviewed by Pamela Bentley, P.Eng. By -law Enforcement Officer. Remedy or remedies required: The owners are to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By -law. In the event that the owners do not remedy the condition of the building and premises in the time prescribed by this Notice to Comply, the building will be demolished as the corrective action to address the hazard to the safety of the public and the premises will be cleaned up. All debris and items on the premises will be disposed of as the corrective action to address the hazard to the safety of the public. The aforementioned remedial actions relaying to the demolition of the building and the disposal of debris and items on the premises do not include the carry -out clean- Proprietaire(s) on occupant(s) : Nom : Anderson, Jody Lenore Adresse : '204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Nom: Lavallee, Marcel Michael Address : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Municipalite signifiant 11avis : The City of Saint John Arrete enfreint : Arrete concernant les batiments inesthetiques ou dangereux de The City of Saint John, Arrete num6ro M -30, ainsi que ses modifications ei- aff6rentes. Disposition(s) enfreinte(s) . Les paragraphes 190.01(1)(a), 190.01(1)(d), 190.01 (1.1) et 190.01(2) de la Loi sur les municipalites, ainsi que les modifications afferentes. Description de la (des) condition(s) : Le batiment est devenu dangereux pour la securite du public du fait de son inhabitation on de son inoccupation, et est devenu dangereux pour la securite du public du fait de son manque de solidite, et, de plus, les lieux sont inesthetiques en permettant la pr6sence de cendres et d'un batiment delabre sur les lieux. Les conditions du batiment et des lieux sont decrites a l'annexe u A », une copie conforme du rapport d'inspection en date du 5 aoitt 2011 et prepare par Stewart Handrahan, un agent charge de l'exeeution des arret6s municipaux et revise par Pamela Bentley, ing., une agente charge de 1'execution des arr6t6s municipaux. Mesure(s) a prendre : Les propri6taires doivent restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionne et d'amener le batiment et les lieux en conformites avec Parr&& Dans 1'eventualite que les proprietaires ne rem6dient pas le batiment et les lieux dans le temps prescrit par le present avis de conformite, le batiment sera demoli comme mesure corrective compte tenu qu'il represente un danger pour la securite du public et les lieux seront nettoyes. Tous les debris et autres items sur les lieux seront disposes comme mesure corrective dans le but de remedier le danger pour la securite du public. Les mesures correctives susmentionnees relativement a la demolition du batiment et la disposition des debris et autres items sur les lieux ne comprennent pas le 115 0 up, site rehabilitation, restoration of land, premises or personal property or other remedial action in order to control or reduce, eliminate the release, alter the manner of release or the release of any contaminant into or upon the environment or any part of the environment. nettoyage, la remise en dtat des lieux, des terrains ou des biens personnels on toute autre mesure corrective dans le but de controler ou de rdduire, d'dliminer le ddversement, de modifier le mode de ddversement on le deversement d'un polluant dans ou sur Penvironnement ou toute partie de Fenvironnement. Date by which the remedy or remedies must occur: i Date a laquelle la on les mesures doivent titre Within 21 days of being served with the Notice to prisese : Dans les 21 jours qui suivent la signification Comply. de Pavis de conformitd. Date by which notice may be appealed: Within 14 Date A laquelle un appel de Pavis pent titre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de l'avis de conformitd. Process to appeal: The owners may within 14 days after having been served with this Notice To Comply, send a Notice of Appeal by registered mail to the Common Clerk of The City of Saint John, City Hall — 8`h Floor, 15 Market Square, Saint John, New Brunswick, E21, 4L1. Potential penalty for non- compliance within specified time:2 Paragraph 190.03(1) of the Municipalities Act, supra, states that a person who fails to comply with the terms of the Notice to Comply given under Section 190.011 of the said Act, commits an offence that is punishable under Part II of the Provincial Offences Procedure Act as a category F offence. Where an offence under paragraph 190.03(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or remedy:3 Subparagraphs 190.04(1)(a), 190.04(1)(a.1) and 190.04(1)(b) of the Municipalities Act, supra, states that if a Notice to Comply has been given under section 190.011 of the said Act and that an owner or occupier does not comply with the Notice to Comply, as deemed confirmed or as confirmed or modified by a committee of council or a judge under section 190.021 of the said Act, within the time set out in the Notice to Comply, the municipality may, cause the premises of that owner or occupier to be cleaned up or repaired and the building of that owner or occupier to be repaired or demolished and the cost of carrying out such work, including any related charge or fee, is chargeable to the owner or occupier and becomes a debt due to the municipality. Processus d'appel : Les propridtaires peuvent dans les 14 jours qui suivent la notification de Pavis de conformitd, envoyd un avis d'appel par courrier recommandd a la grefl'idre communale de la municipalitd, a The City of Saint John, $difice de Ph8tel de ville, 8` dtage, 15 Market Square, Saint John, Nouveau - Brunswick, E2L 4L1. Pdnalitd possible pour non - conformitd dans le ddlai prescrit2 : Le paragraphe 190.03(1) de la Loi sur les municipalWs, supra, prdvoient quiconque omet de se conformer aux exigences formuldes dans un avis de con €ormitd notifld aux termes de Particle 190.011 de ladite loi, commet une infraction qui est punissable en vertu de la Partie II de la Loi sur la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Lorsqu'une infraction prdvue au paragraphe 190.03(1) se poursuit pendant plus d'une journde, Pamende minimale qui pout titre imposde est 1'amende minimale prdvue par la Loi sur la procedure applicable aux infractions provinciales pour une infraction de la classe F multiplide par le nombre de jours pendant lesquels ['infraction se poursuit conformdment a Palinea 190.03(1.2)(b)(i). Pouvoir de la municipalitd d'entreprendre les rdparations on de prendre les mesures3 : Conformdment aux alin8as 190.04(1)(a), 190.04(1)(a.1) et 190.04(1)(b) de la Loi sur les municipalites, supra, si un avis de conformitd a dtd signifid aux termes de Particle 190.011 de ladite loi et, que le propridtaire ou ['occupant ne se conforme pas A cot avis de conformitd dans le ddlai imparti et tel qu' it est rdputd confirmd ou tel qu'il est confirmd ou modied par un comitd du conseil ou par un juge en vertu de Particle 190.021 de ladite loi, la municipalitd pout faire nettoyer ou rdparer les lieux de ce propridtaire ou de cet occupant et faire rdparer ou ddmolir la propridtd de ce propridtaire ou de cot occupant et les frils relatifs a 1'ex6cution de ces travaux, y compris toute redevance ou tout droit affdrent, sont a la charge du propridtaire ou de l'occupant et deviennent une crdance de la municipalitd. 116 0 Dated at Saint John the y day of August, 2011 Municipality: The City of Saint John Signature of Municipal Officer: Municipal Officer's Contact information Name: Stewart Handrahan Mailing address: Buildings and Inspection Services Department The City of Saint John 15 Market Square City Hall Building, 10`h Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: (506) 658 -2911 Telecopier: (506) 632 -6199 Email: stewart.handrahan @saintjohn.ca Seal of municipality Notes: '"�o+asuRmi;T 1. All appropriate permits mus ned and all relevant legislation must be complied with in the course of carrying out the required remedial action. 2. Payment of the fine does not alleviate the obligation to comply with the by -law, standard or notice to comply. 3. Costs become a debt due to the municipality and may be added to the joint municipal and provincial steal Property Assessment and Tax Notice. 0 Fait a Saint John le _ aout, 2011. Municipalitd : The City of Saint John Signature du representant municipal : Coordonnees du representant municipal: Nom : Stewart Handrahan Adresse postale : Departement aux services d'inspection et des batiments The City of Saint John 15 Market Square Edifice de I'h6tel de ville, 10` etage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 4L1 Telephone: (506) 658 -2911 T616copieur : (506) 632 -6199 Courriel: stewart.handrahan @saintjohn.ca Sceau de la municipalitd Notes : 1. Tous les permis prescrits doivent titre obtenus et toute la Idgislation pertinente doit titre respectde, pendant 1'exdcution de la mesure de recours. 2. Le paiement de 1'amende n'annule pas ('obligation de respecter 1'arretd, In norme ou Pavis de conformitd. 3. Les coots deviennent une dette envers la municipalitd et peuvent etre ajoutds a I'avis d'dvaluation et d'impbt foncier municipal et provincial. 117 0 INSPECTION REPORT Schedule "A" 204 -206 Ludlow Street Saint John, New Brunswick PID9 366765 Inspection Date: July 22, 2011 Inspector: Stewart Handrahan Introduction t! true 031 ok tht R }- C:L�Itii S. at Saint John. Is I —day of An inspection of the property noted above has revealed that the only building on the property is vacant and extensively fire damaged. The building is two storeys in height and is of wood frame construction. The building has suffered extensive damage as a result of a structure fire on July 3, 2011. Ashes and debris are located on the property as a result of the said structure fire. Discussion The building and property are not in compliance with the Saint John Unsightly Premises and Dangerous Buildings By -law, By -law Number M -30. Unsightly Premise Conditions Paragraph 190.01(1)(a) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises any ashes, junk, rubbish, or refuse. There are small amounts of ashes and debris from the fire incident scattered throughout the premises causing an unsightly condition. Paragraph 190.01(1)(d) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises a dilapidated building. The fire- damaged building with a collapsed roof, hanging debris and siding, broken upper storey windows, and boarded over lower openings demonstrate the dilapidated condition of the building causing an unsightly condition. The property in question is located in a densely populated residential /commercial area known as Saint John's Lower West Side. The conditions of the building and premises are unsightly and could devalue other properties in the area. Vacant and Unoccupied Paragraph 190.01(1.1) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of being vacant or unoccupied. Due to the extensive fire damage of the building, it has been vacated. The building has not been completely secured as the upper storey is open and it has become a hazard to the safety of the public by reason of being vacant and unoccupied for the following reasons: 1 118 1. The first floor windows and doors are completely boarded up, and are secured from entry by the public; however, the second floor windows are all open which could allow anyone with a ladder to enter the second floor. It could also allow items to be thrown into the building from ground level, for example, something that may cause another fire. A building in this state may become a target for arson and/or vandalism. The two adjacent buildings are very close in proximity to the subject building and if a second fire were to occur at this site, the two adjacent buildings would be at risk of suffering fire damages and their occupants' safety and welfare could be in danger In its current state, the building is not suitable for human habitation and does not meet the requirements for minimum standards governing the condition, occupancy and maintenance of residential property as described in the Saint John Minimum Property Standards By -law, By -law Number M -14 (the "By -law ") and/or the Residential Properties Maintenance and Occupancy Code Approved Regulation — Municipalities Act, New Brunswick Regulation 84 -86, under the Municipalities Act (the "Code "). It therefore could not be occupied without extensive and potentially costly repair. Hazardous Two Storey Building Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building has become a hazard to the safety of the public by reason of dilapidation for the following reasons: I. Siding on the northwest and southeast sides of the building is literally hanging from the exterior walls. 2. There is broken glass hanging from a second storey window facing the sidewalk. 3. Fire damaged roofing material is also hanging from the roof on the southeast side of the building. 4. The roof has completely collapsed so that the building is completely exposed and the second floor completely open. This is allowing the elements to penetrate the building causing it to deteriorate at a more rapid rate. 5. With the roof being collapsed, there is a high probability that there is a large amount of debris on the interior of the building. In the event of an emergency, emergency personnel entering the building could trip and fall due to the debris, causing personal injury. It also poses a hazard to the safety of any trespassers that may enter the building. 6. The building is approximately 3.5 metres from the building located at 202 Ludlow Street and 3 metres from the building located at 208 Ludlow Street, respectively. Both of these properties are multi - family apartment buildings and therefore the said building's condition poses a hazard to the safety of the occupiers and users of those other residential properties because of its proximity. 2 119 0 • There are several attractions nearby including a convenience store across the street, St. George's Church, and a popular coffee shop a few blocks away. These attractions cause a lot of pedestrian traffic on the sidewalks of Ludlow Street. The building is a hazard to the safety of the general public if another fire were to occur or if debris were to fall from the building. In either of these scenarios, personal injuries could occur. There is a minimal buffer between the building and the sidewalk which means that potential dangers such as falling debris are hidden to pedestrians. Structural analysis of the building has not been done; however, upon visual inspection of the building, there appears to be damage to some of the structural elements of the building. A hazard to the safety of the public by reason of unsoundness of structural strength exists for the following reason: 1. The roof has collapsed so that the building is completely exposed and the second floor completely open. As a result, the second floor walls have lost lateral support from the roof and could fall away from or into the centre of the building. Strong winds or other lateral loading would be a major concern to this building due to the collapsed roof and absent upper lateral support. Required Remedial Actions: The owners must comply with one of the two options stated below: Option 1: Remedy the conditions of the building and premises through all repair and remedial actions as follows: 1. The building must be completely repaired so it may become occupied while maintaining minimum standards as described by the By -law and the Code. 2. A detailed plan must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department ") for review and approval. This plan should include a complete engineering report regarding the structural soundness of the building and any necessary repairs. This plan should also include a schedule for the work that is to be carried out in a timely fashion. The repaired building must meet the National Building Code of Canada (2005) and any other applicable codes and standards. 3. The detailed plan, including schedules and any engineering reports, must be approved by the Department prior to commencing repair work. 4. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 10 1. 5. The premises must be cleared of all debris and junk items including broken glass, construction materials, and any miscellaneous items found on the property. The debris must be disposed of at an approved solid waste disposal site, in accordance with all applicable by -laws and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. The premises must comply with all applicable by -laws and regulations. Option 2: Demolition of the building and cleanup of all debris on the premises by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 3 120 0 0 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 3. The premises must be cleared of the construction debris from the demolition and the lot must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 4. All debris that is currently on the premises must be cleared and disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 5. The property must be in compliance with all applicable by -laws and regulations 4 121 Prepared by: Stewart Handrahan, BScE Standards Officer Buildings and Inspection Services Department Reviewed by: 9 jg"-) /( Mate Pal.& .& 5 2-01( Pamela Bentley, P. Eng. Date Technical Services EngineeO Buildings and Inspection Services Department 5 122 CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN 9 IN THE MATTER OF THE BUILDING THAT IS LOCATED AT cC c.3 H —)O �. bJ(ow , SAINT JOHN, N.B. (PID number (��~ AFFIDAVIT OF SERVICE of Saint John, N.B., Make Oath And Say As Follows: 1. I am employed by The City of Saint John in its Buildings and Inspection Services Department. I have personal knowledge of the matters herein deposed except where otherwise stated. 2. On 3 b 1 ! , at approximately I posted a copy of the attached oof CL (-Q , marked Exhibit "A" and a copy of the attached �A �-; �� , marked Exhibit "B" to the front door of the building that is located at a L-1 L ALIZ SISaint John, N.B. Sworn To before me at the City of Saint John, N.B., day of , 2411 ialw'& MW Pamela Bentley PAMELA M H BENTLEY COMMISSIONER OF OATHS MY COMMISSION EXPIRES DECEMBER 31ST, 2013 123 • This is Exhibit "kA A . Ree r"r "ed to in ,,t��}}e Affi%avit f PAMELA M H BENTLEY WQ� t�(1�" ra �Qr1 COMMISSIONER OF OATHS Sworn before me at the City of W COMMISSION EXPIRES Saint hn, New runswick DECEMBER 31ST, 2013 t e ay of aA°/ FORM 1 Commissioner of Oaths FORMULE 1 NOTICE TO COMPLY VIS DE CONFORMITE (Municipalities Act, R.S.N.B. 1973, (Loi sur les municipalites, L.R.N.-B. de 1973, e.M -22, s.190.01(3)) ch. M -22, par. 190.01(3)) Parcel Identifier: 366765 Numbro d'identification de la parcelle : 366765 Address: 204 -206 Ludlow Street, Saint John, New Adresse : 204 -206, rue Ludlow, Saint John, Nouveau - Brunswick Brunswick Owner(s) or Occupier(s): Name: Anderson, Jody Lenore Address: 204 Ludlow Street, Saint John, New Brunswick, E2M 1C9 Name: Lavallee, Marcel Michael Address: 204 Ludlow Street, Saint John, New Brunswick, E2M 1C9 Municipality issuing notice: The City of Saint John By -law contravened: Saint John Unsightly Premises and Dangerous .buildings By -Law, By -law Number M- 30 and amendments thereto. Provision(s) contravened: Paragraphs 190.01(1)(a), 190.01(1)(d), 190.01(1.1) and 190.01(2) of the Municipalities Act, and amendments thereto. Description of condition(s): The building is a hazard to the safety of the public by reason of being vacant or unoccupied, and, is a hazard to the safety of the public by reason of unsoundness of structural strength, and also, the premises is unsightly by permitting ashes and a dilapidated building to remain on the premises. The conditions of the building and premises are described in Schedule "A ", a true copy of the inspection report dated August 5, 2011 prepared by Stewart Handrahan, By -taw Enforcement Officer and reviewed by Pamela Bentley, P.Eng. By -law Enforcement Officer. Remedy or remedies required: The owners are to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By -law. In the event that the owners do not remedy the condition of the building and premises in the time prescribed by this Notice to Comply, the building will be demolisbed as the corrective action to address the hazard to the safety of the public and the premises will be cleaned up. Proprietaire(s) on occupant(s) Nom : Anderson, Jody Lenore Adresse : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Nom: Lavallee, Marcel Michael Address : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Municipality signifiant Pavis : The City of Saint John Arrete enfreint : Arrete concernant les bdtiments inesthetiques ou dangereux de The City of Saint John, Arrete numero M -30, ainsi que ses modifications ci- afferentes. Disposition(s) enfreinte(s) . Les paragraphes 190.01(1)(a), 190.01(1)(d), 190.01 (1.1) et 190.01(2) de la Loi sur les municipalites, ainsi que les modifications afferentes. Description de la (des) condition(s) : Le batiment est devenu dangereux pour la securite du public du fait de son inhabitation ou de son inoccupation, et est devenu dangereux pour la securite du public du fait de son manque de solidite, et, de plus, les lieux sont inesthetiques en permettant la presence de cendres et d'un batiment delabre sur les lieux. Les conditions du batiment et des lieux sont decrites a I'annexe «A », une copie conforme du rapport d'inspection en date du 5 aout 2011 et prepare par Stewart Handrahan, un agent charge de 1'execution des arretes municipaux et revise par Pamela Bentley, ing., une agente charge de 1'exycution des arretes municipaux. Mesure(s) a prendre : Les proprietaires doivent restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionne et d'amener le batiment et les lieux en conformites avec Farrete. Daus l'eventualite que les proprietaires ne remedient pas le batiment et les lieux dans le temps prescrit par lc present avis de conformite, le batiment sera demoli comme mesurc corrective compte tenu qu'il represente un danger pour la securite du public et les lieux seront nettoyes. All debris and items on the premises will be disposed of Tous les debris et autres items sur les lieux seront as the corrective action to address the hazard to the disposes comme mesure corrective dans le but de safety of the public. remedier le danger pour la securite du public. The aforementioned remedial actions relating to the demolition of the building and the disposal of debris and items on the premises do not include the carry-out clean- Les mesures correctives susmentionnees relativement a la demolition du batiment or la disposition des debris et autres items sur les lieux ne comprennent pas le 124 up, site rehabilitation, restoration of land, premises or personal property or other remedial action in order to control or reduce, eliminate the release, alter the manner of release or the release of any contaminant into or upon the environment or any part of the environment. nettoyage, la remise en etat des lieux, des terrains ou des biens personnels ou toute autre mesure corrective dans le but de controler ou de reduire, d'eliminer le deversement, de modifier le mode de deversement ou le deversement d'un polluant dans ou sur Penvironnement ou toute partie de Fenvironnement. Date by which the remedy or remedies must occur: i Date a laquelle la on les mesures doivent titre Within 21 days of being served with the Notice to prisesi : Dans les 21 jours qui suivent la signification Comply. de Pavis de conformite. Date by which notice may be appealed: Within 14 Date k laquelle un appel de I'avis pent etre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de Pavis de conformite. Process to appeal: The owners may within 14 days after having been served with this Notice To Comply, send a Notice of Appeal by registered mail to the Common Clerk of The City of Saint John, City Hall — 86' Floor, 15 Market Square, Saint John, New Brunswick, E21, 4L1. Potential penalty for non - compliance within specified time:2 Paragraph 190.03(1) of the Municipalities Act, supra, states that a person who fails to comply with the terms of the Notice to Comply given under Section 190.011 of the said Act, commits an offence that is punishable under Part II of the Provincial Offences Procedure Act as a category F offence. Where an offence under paragraph 190.03(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or remedy:3 Subparagraphs 190.04(1)(a), 190.04(1)(a.1) and 190.04(1)(b) of the Municipalities Act, supra, states that if a Notice to Comply has been given under section 190.011 of the said Act and that an owner or occupier does not comply with the Notice to Comply, as deemed confirmed or as confirmed or modified by a committee of council or a judge under section 190.021 of the said Act, within the time set out in the Notice to Comply, the municipality may, cause the premises of that owner or occupier to be cleaned up or repaired and the building of that owner or occupier to be repaired or demolished and the cost of carrying out such work, including any related charge or fee, is chargeable to the owner or occupier and becomes a debt due to the municipality. Processus d'appel : Les proprietaires peuvent dans les 14 jours qui suivent la notification de Pavis de conformite, envoys un avis d'appel par courier recommande i la greffiere communale de la municipalite, a The City of Saint John, Edifice de Fh8tel de ville, 8e stage, 15 Market Square, Saint John, Nouveau - Brunswick, E21, 4L1. Penalite possible pour non- conformite dans le delai prescrit2 : Le paragraphe 190.03(1) de la Loi sur les municipalites, supra, prevoient quiconque omet de se conformer aux exigences formulees dans un avis de conformite notifie aux termes de Particle 190.011 de ladite loi, commet une infraction qui est punishable en vertu de la Partie II de la Loi sur la procedure applicable aux infractions provinciales i titre d'infraction de la classe F. Lorsqu'une infraction prevue au paragraphe 190.03(1) se poursuit pendant plus d'une journee, Pamende minimale qui peut titre imposee est Pamende minimale prevue par la Loi sur la procedure applicable aux infractions provinciales pour une infraction de la classe F multipliee par le nombre de jours pendant lesquels Pinfraction se poursuit conformement i 1'alinea 190.03(1.2)(b)(i). Pouvoir de la municipalite d'entreprendre les reparations on de prendre lea mesures3 : Conformement aux alineas 190.04(1)(a), 190.04(1)(a.1) et 190.04(1)(b) de la Loi sur les municipalites, supra, si un avis de conformite a ete signifie aux termes de Particle 190.011 de ladite loi et, que le proprietaire ou Poccupant no se conforme pas i cet avis de conformite dans le delai imparti et tel qu'il est repute confirms ou tel qu'il est eonfrme ou modifie par un comite du conseil ou par un juge en vertu de Particle 190.021 de ladite loi, la municipalite peut faire nettoyer ou reparer les lieux de ce proprietaire ou de cet occupant et faire reparer ou demolir la propriete de cc proprietaire ou de cet occupant et les faais relatifs i 1'execution de ces travaux, y compris toute redevance ou tout droit afferent, sont i la charge du proprietaire ou de ]'occupant et devienuent une creance de la municipalitk. 125 Dated at Saint John the day of August, 2011 Municipality: The City of Saint John Signature of Municipal Officer: Municipal Officer's Contact information: Name: Stewart Handrahan Mailing address: Buildings and Inspection Services Department The City of Saint John 15 Market Square City Hall Building, 10'" Floor P. O. Box 1971 Saint John, New Brunswick E21, 4L1 Telephone: (506) 658 -2911 Telecopier: (506) 632 -6199 Email: stewart.handrahan @saintjohn.ca Seal of municipality Notes: waexesaaeux"r� nu7 1. All appropriate permits mus med and all relevant legislation must be complied with in the course of carrying out the required remedial action. 2. Payment of the fine does not alleviate the obligation to comply with the by -law, standard or notice to comply. 3. Costs become a debt due to the municipality and may be added to the joint municipal and provincial Real Property Assessment and Tax Notice. 0 Fait A Saint John le _ ao6t, 2011. Municipalite : The City of Saint John Signature du representant municipal : Coordonnees du representant municipal: Nom : Stewart Handrahan Adresse postale : D6partement aux services d'inspection et des batiments The City of Saint John 15 Market Square Edifice de l'h6te1 de ville, 10° 6tage Case postale 1971 Saint John (Nouveau- Brunswick) E21, 4L1 T616phone : (506) 658 -2911 T61ecopieur : (506) 632 -6199 Courriel: stewart.handrahan@saintjohn.ca Sceau de la municipalit6 Notes : 1. Tous les permis prescrits doivent titre obtenus et toute la I6gislation pertinente doit We respectec, pendant I'exdcution de la mcsure de recours. 2. Le paiement de l'amende n'annule pas Pobligation de respecter Parretd, la norme on 1'avis de conformM. 3. Les coots deviennent une dette envers la municipalitd et peuvent @tre ajout6s a I'avis d'dvaluation et d'imp6t foncier municipal et provincial. 126 • INSPECTION REPORT Schedule "A" 204 -206 Ludlow Street Saint John, New Brunswick PFD# 366765 Inspection Date: July 22, 2011 Inspector: Stewart Handrahan Introduction t 16 a trsae co1;y 0; 1,°7.Q;ina1. at Saint John _.s_�C_ day of officcx An inspection of the property noted above has revealed that the only building on the property is vacant and extensively fire damaged. The building is two storeys in height and is of wood frame construction. The building has suffered extensive damage as a result of a structure fire on July 3, 2011. Ashes and debris are located on the property as a result of the said structure fire. Discussion The building and property are not in compliance with the Saint John Unsightly Premises and Dangerous Buildings By -law, By -law Number M -30. Unsightly Premise Conditions Paragraph 190.01(1)(a) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises any ashes, junk, rubbish, or refuse. There are small amounts of ashes and debris from the fire incident scattered throughout the premises causing an unsightly condition. Paragraph 190.01(1)(d) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises a dilapidated building. The fire - damaged building with a collapsed roof, hanging debris and siding, broken upper storey windows, and boarded over lower openings demonstrate the dilapidated condition of the building causing an unsightly condition. The property in question is located in a densely populated residential/commercial area known as Saint John's Lower West Side. The conditions of the building and premises are unsightly and could devalue other properties in the area. Vacant and Unoccupied Paragraph 190.01(1.1) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of being vacant or unoccupied. Due to the extensive fire damage of the building, it has been vacated. The building has not been completely secured as the upper storey is open and it has become a hazard to the safety of the public by reason of being vacant and unoccupied for the following reasons: 1 127 0 • 1. The first floor windows and doors are completely boarded up, and are secured from entry by the public; however, the second floor windows are all open which could allow anyone with a ladder to enter the second floor. It could also allow items to be thrown into the building from ground level, for example, something that may cause another fire. 2. A building in this state may become a target for arson and/or vandalism. The two adjacent buildings are very close in proximity to the subject building and if a second fire were to occur at this site, the two adjacent buildings would be at risk of suffering fire damages and their occupants' safety and welfare could be in danger In its current state, the building is not suitable for human habitation and does not meet the requirements for minimum standards governing the condition, occupancy and maintenance of residential property as described in the Saint John Minimum Property Standards By -law, By -law Number M -14 (the `By -law') and/or the Residential Properties Maintenance and Occupancy Code Approved Regulation — Municipalities Act, New Brunswick Regulation 84 -86, under the Municipalities Act (the "Code "). It therefore could not be occupied without extensive and potentially costly repair. Hazardous Two Storey Building Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building has become a hazard to the safety of the public by reason of dilapidation for the following reasons: 1. Siding on the northwest and southeast sides of the building is literally hanging from the exterior walls. 2. There is broken glass hanging from a second storey window facing the sidewalk. 3. Fire damaged roofing material is also hanging from the roof on the southeast side of the building. 4. The roof has completely collapsed so that the building is completely exposed and the second floor completely open. This is allowing the elements to penetrate the building causing it to deteriorate at a more rapid rate. S. With the roof being collapsed, there is a high probability that there is a large amount of debris on the interior of the building. In the event of an emergency, emergency personnel entering the building could trip and fall due to the debris, causing personal injury. It also poses a hazard to the safety of any trespassers that may enter the building. 6. The building is approximately 3.5 metres from the building located at 202 Ludlow Street and 3 metres from the building located at 208 Ludlow Street, respectively. Both of these properties are multi- family apartment buildings and therefore the said building's condition poses a hazard to the safety of the occupiers and users of those other residential properties because of its proximity. ?2$ • • There are several attractions nearby including a convenience store across the street, St. George's Church, and a popular coffee shop a few blocks away. These attractions cause a lot of pedestrian traffic on the sidewalks of Ludlow Street. The building is a hazard to the safety of the general public if another fire were to occur or if debris were to fall from the building. In either of these scenarios, personal injuries could occur. There is a minimal buffer between the building and the sidewalk which means that potential dangers such as falling debris are hidden to pedestrians. Structural analysis of the building has not been done; however, upon visual inspection of the building, there appears to be damage to some of the structural elements of the building. A hazard to the safety of the public by reason of unsoundness of structural strength exists for the following reason: 1. The roof has collapsed so that the building is completely exposed and the second floor completely open. As a result, the second floor walls have lost lateral support from the roof and could fall away from or into the centre of the building. Strong winds or other lateral loading would be a major concern to this building due to the collapsed roof and absent upper lateral support. Required Remedial Actions: The owners must comply with one of the two options stated below: Option 1: Remedy the conditions of the building and premises through all repair and remedial actions as follows: 1. The building must be completely repaired so it may become occupied while maintaining minimum standards as described by the By -law and the Code. 2. A detailed plan must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department ") for review and approval. This plan should include a complete engineering report regarding the structural soundness of the building and any necessary repairs. This plan should also include a schedule for the work that is to be carried out in a timely fashion. The repaired building must meet the National Building Code of Canada (2045) and any other applicable codes and standards. 3. The detailed plan, including schedules and any engineering reports, must be approved by the Department prior to commencing repair work. 4. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 5. The premises must be cleared of all debris and junk items including broken glass, construction materials, and any miscellaneous items found on the property. The debris must be disposed of at an approved solid waste disposal site, in accordance with all applicable by -laws and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. The premises must comply with all applicable by -laws and regulations. Option 2: Demolition of the building and cleanup of all debris on the premises by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. 129 0 • 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 3. The premises must be cleared of the construction debris from the demolition and the lot must be made reasonably level with grade so as to not create a tripping or failing hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 4. All debris that is currently on the premises must be cleared and disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 5. The property must be in compliance with all applicable by -laws and regulations. 4 130 This is Exhibit %% 8 it • R�ef+erre ir}the J�1�v of - �Qn Sworn before me at the utyotof Saint J hn, New runswicl NOTICE OFF APPEAL e day #'APPEL ULE 1 (Municipalities Act, R.S.N.B. 1973, Commission4Eof i"chZM mu ipalites, L.R.N. -B. de 1973, c. M -22, s.190.021(1)) par. 1 90.021(1)) File No.: BETWEEN: Appellant(s), - and - THE CITY OF SAINT JOHN, Respondent. Parcel Identifier: PID # Parcel Address: Owner(s) or Occupier(s): Name: Address: Telephone: Name: Address: Telephone: N° du dossier: PAMELA M H BENTLEY COMMISSIONER OF OATHS ENTRE : W COMMISSION EXPIRES DECEMBER 31sT, 2013 Appelant(s), -et- THE CITY OF SAINT JOHN, Intimee. Numero d'identification de la parcelle : # NID Adresse de la parcelle : Proprietaire(s) ou occupant(s) Nom : Adresse: Telephone: Nom: Adresse Telephone: 131 • -2- The above named appellant(s) is (are) not satisfied with the terms and conditions set out in the notice that has been given under section 190.011 of the Municipalities Act and appeals to the Saint John Substandard Properties Appeal Committee. The appellant's grounds for this appeal are as follows (set out the grounds clearly but briefly): L'appelant(s) susnommd(s) n'accepte(nt) pas les modalitds ou les conditions qui y sont dnoncds dans Pavis qui a dtd notifid aux termer de Particle 190.011 de la Loi sur les municipalites et fait appel au Comite d'appel des propridtds inferieures aux normes de Saint John. Les motifs d'appel de 1'appelant(s) dans le prdsent appel sont les suivants (enoncer des motifs de fagon Claire et concise) : Dated at the day of Fait .2011. Signature of owner or occupier The appellant(s) intends to proceed in the English or French language (Please check the appropriate box). Please forward your Notice of Appeal by registered mail to the clerk of The City of Saint John within fourteen (14) days after having been given the notice at the following address: Common Clerk's Office 15 Market Square, City Hall Building, 8`h Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: 506- 658 -2862 Telecopier: 506- 674 -4214 Notes: 1. A notice that is not appealed within fourteen (14) days after having been given the notice shall be deemed to be confirmed. le 2011. Signature du propridtaire ou 1'occupant L'appelant(s) a (ont) Fintention d'utiliser la langue frangaise ou anglaise (Veuillez cocker la case appropriee). Veuillez faire parvenir votre Avis d'appel par courrier recommandd au secretaire de The City of Saint John dans les quatorze (14) jours qui suivent la notification de Pavis d 1'adresse suivante : Bureau du greffier communal 15 Market Square, Edifice de Fh6tel de ville, 8e dtage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 4L1 Telephone: 506- 658 -2862 T616copieur: 506- 674 -4214 Notes : 1. Un avis dont it West pas interjetd appel dans les quatorze (14) jours qui suivent la notification de 1'avis est r6putde confirme. 132 0 -3- 2. On an appeal, the Saint John Substandard Properties Appeal Committee shall hold a hearing into the matter at which the owner(s) or occupier(s) bringing the appeal has (have) a right to be heard and may be represented by counsel. 3. On an appeal, the Saint John Substandard Properties Appeal Committee may confirm, modify or rescind the notice or extend the time for complying with the notice. 4. The Saint John Substandard Properties Appeal Committee shall provide a copy of its decision to the owner(s) or occupier(s) of the premises, building or structure who brought the appeal within fourteen (14) days after making its decision. 5. The owner(s) or occupier(s) provided with a copy of a decision from the Saint John Substandard Properties Appeal Committee may appeal the decision to a judge of The Court of Queen's Bench of New Brunswick within fourteen (14) days after the copy of the decision was provided to the owner(s) or occupier(s) on the grounds that (a) the procedure required to be followed by the Municipalities Act was not followed, or (b) the decision is patently unreasonable. 0 2. Lors d'un appel, le ComitJ d'appel des proprietis inferieures aux normes de Saint John doit tenir, sur le point en litige, une audience au cours de laquelle le(s) proprietaire(s) ou 1'occupant(s) qui interjette(nt) appel a (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. Lors d'un appel, le Comite d'appel des proprietes inferieures aux normes de Saint John peut conformer, modifier ou annuler 1'avis ou proroger le delai pour s'y conformer. 4. Le Comite d'appel des proprietes inferieures aux normes de Saint John doit fournir une copie de sa decision au(x) proprietaire(s) ou A 1'occupant(s) des lieux, du batiment ou de la construction qui lui a(ont) interjete appel dans les quatorze (14) jours suivant la date a laquelle it a rendu sa decision. 5. Le(s) proprietaire(s) ou l'occupant(s) A qui une copie d'une decision a ete fournie par le Comiti d'appel des proprietes inferieures aux normes de Saint John peut(vent), dans les quatorze (14) jours qui suivent, interjeter appel de la decision devant un juge de la Cour du Bane de la Reine du Nouveau - Brunswick au motif que (a) la demarche a suivre en vertu de la Loi sur les municipalitis n'a pas W suivie, ou (b) la decision est manifestement deraisonnable. 133 CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN CITY OF SAINT JOHN AFFIDAVIT OF SERVICE I, Heather J. Cameron of the City of Saint John in the County of Saint John and Province of New Brunswick MAKE OATH AND SAY AS FOLLOWS: 1. On the [day of � 2011, I mailed the following documents: • a true copy of a Notice to Comply, a copy of which is annexed hereto as Exhibit "A ", • a true copy of a Notice of Appeal, a copy of which is annexed hereto as Exhibit "B ", to /�a��P1rn•�,rp / ,�ddo //P P , at 1a �,�S3;S:. y registered mail at the Canada Post Office in Lawton's at Brunswick Square, King Street, Saint John. I addressed the envelope, placed the documents in the envelope, sealed the envelope and took it to the Post Office. The tracking number is .7 Ste' GD 3 2/2 . Sworn To before me at the City of Saint John, N.B., on the 15 day of 2011 PAMELA M H BENTLE COMMISSIONER OF OATHS MY COMMISSION EXPIRES DECEMBER 31sT, 2013 134 0 � - • This is Exhibit" Re erred) Jo in the Affidj? vit of PAMELA M H BENTLEY _ Lt Q -Mar T i A-✓ -te' rEh 1 COMMISSIONER OF OATHS Sworn before me at the City of MY COMMISSION EXPIRES Saint John, New B nswick DECEMBER 318T, 2013 P&7 LS cry of It k �1 / a FORM 1 Commissioner of Oaths 7 1 FORMULE 1 NOTICE TO COMPLY A DE CONFORMITE (Municipalities Act, R.S.N.B. 1973, (Loi sur les municipalitis, L.R.N.-B. de 1973, c.M -22, s.190.01(3)) ch. M -22, par. 190.01(3)) Parcel Identifier: 366765 Num6ro d'identification de la parcelle : 366765 Address: 204 -206 Ludlow Street, Saint John, New Adresse : 204 -206, rue Ludlow, Saint John, Nouveau - Brunswick Brunswick Owner(s) or Occupier(s): Name: Anderson, Jody Lenore Address: 204 Ludlow Street, Saint John, New Brunswick, E2M IC9 Name: Lavallee, Marcel Michael Address: 204 Ludlow Street, Saint John, New Brunswick, E2M 1C9 Municipality issuing notice: The City of Saint John By -law contravened: Saint John Unsightly Premises and Dangerous Buildings By -Law, By -law Number M- 30 and amendments thereto. Provision(s) contravened: Paragraphs 190.01(1)(a), 190.01(1)(d), 190.01(1.1) and 190.01(2) of the Municipalities Act, and amendments thereto. Description of condition(s): The building is a hazard to the safety of the public by reason of being vacant or unoccupied, and, is a hazard to the safety of the public by reason of unsoundness of structural strength, and also, the premises is unsightly by permitting ashes and a dilapidated building to remain on the premises. The conditions of the building and premises are described in Schedule "A ", a true copy of the inspection report dated August 5, 2011 prepared by Stewart Handrahan, By -law Enforcement Officer and reviewed by Pamela Bentley, P.Eng. By -law Enforcement Officer. Remedy or remedies required: The owners are to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By -law. In the event that the owners do not remedy the condition of the building and premises in the time prescribed by this Notice to Comply, the building will be demolished as the corrective action to address the hazard to the safety of the public and the premises will be cleaned up. All debris and items on the premises will be disposed of as the corrective action to address the hazard to the safety of the public. The aforementioned remedial actions relating to the demolition of the building and the disposal of debris and items on the premises do not include the cant' -out clean- Proprietaire(s) ou occupant(s) : Nom : Anderson, Jody Lenore Ad'resse : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Nom: Lavallee, Marcel Michael Address : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M 1C9 Municipality signifiant Pavis : The City of Saint John Arrete enfreint : Arrete concernant les bdtiments inesthitiques ou dangereux de The City of Saint John, Arrete num6ro M -30, ainsi que ses modifications ci- aff6rentes. Disposition(s) enfreinte(s) . Les paragraphes 190.01(1)(a), 190.01(1)(d), 190.01 (1.1) et 190.01(2) de la Loi sur les municipalites, ainsi que les modifications aff6rentes. Description de la (des) condition(s) : Le batiment est devenu dangereux pour la s6curite du public du fait de son inhabitation ou de son inoccupation, et est devenu dangereux pour la s6curite du public du fait de son manque de solidit6, et, de plus, les lieux sont inesth6tiques en permettant la presence de cendres et d'un batiment delabre sur les lieux. Les conditions du batiment et des lieux sont d6crites a !'annexe « A » , une copie conforme du rapport d'inspection en date du 5 ao0t 2011 et prepare par Stewart Handrahan, un agent charg6 de !'execution des arret6s municipaux et revise par Pamela Bentley, ing., une agente charge de 1'execution des arret6s municipaux. Mesure(s) i prendre : Les propri6taires doivent restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionn6 et d'amener le batiment et les lieux en conformit6s avec Parretti. Dans 1'eventualite que les propri6taires ne rem6dient pas le batiment et les lieux dans le temps prescrit par le present avis de conformitd, le batiment sera demoli comme mesure corrective compte term qu'il repr6sente un danger pour la s6curit6 du public et les lieux seront nettoy6s. Tous les debris et autres items sur les lieux seront disposes comme mesure corrective dans le but de remedier le danger pour la s6curite du public. Les mesures correctives susmentionnees relativement a la demolition du batiment et la disposition des debris et autres items sur les lieux ne comprennent pas le 135 r1 U up, site rehabilitation, restoration of land, premises or personal property or other remedial action in order to control or reduce, eliminate the release, alter the manner of release or the release of any contaminant into or upon the environment or any part of the environment. 0 nettoyage, la remise en etat des lieux, des terrains ou des biens personnels on toute autre mesure corrective dans le but de controler ou de reduire, d'eliminer le deversement, de modifier le mode de deversement ou le deversement d'un polluant dans ou sur 1'environnement ou toute partie de Fenvironnement. Date by which the remedy or remedies must occur: i Date a laquelle la on les mesures doivent titre Within 21 days of being served with the Notice to prisesi : Dans les 21 jours qui suivent ]a signification Comply, de Pavis de conformite. Date by which notice may be appealed: Within 14 Date a laquelle un appel de Pavis pent titre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de Pavis de conformite. Process to appeal: The owners may within 14 days after having been served with this Notice To Comply, send a Notice of Appeal by registered mail to the Common Clerk of The City of Saint John, City Hall — 8'h Floor, 15 Market Square, Saint John, New Brunswick, E2L 4L1. Potential penalty for non - compliance within specified time:2 Paragraph 190.03(1) of the Municipalities Act, supra, states that a person who fails to comply with the terms of the Notice to Comply given under Section 190.011 of the said Act, commits an offence that is punishable under Part II of the Provincial Offences Procedure Act as a category F offence. Where an offence under paragraph 190.03(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or remedy:3 Subparagraphs 190.04(l)(a), 190.04(1)(a.1) and 190.04(1)(b) of the Municipalities Act, supra, states that if a Notice to Comply has been given under section 190.011 of the said Act and that an owner or occupier does not comply with the Notice to Comply, as deemed confirmed or as confirmed or modified by a committee of council or a judge under section 190.021 of the said Act, within the time set out in the Notice to Comply, the municipality may, cause the premises of that owner or occupier to be cleaned up or repaired and the building of that owner or occupier to be repaired or demolished and the cost of carrying out such work, including any related charge or fee, is chargeable to the owner or occupier and becomes a debt due to the municipality. Processus d'appel : Les proprietaires peuvent dans les 14 jours qui suivent la notification de Pavis de conformite, envoys un avis d'appel par courrier recommande it la greffiere communale de la municipalite, a The City of Saint John, Edifice de 11h6tet de ville, 80 etage, 15 Market Square, Saint John, Nouveau - Brunswick, E2L 4LI. PenaliO possible pour non- conformite dans le delai prescrit2 : Le paragraphe 190.03(1) de la Loi sur les municipalitds, supra, prevoient quiconque omet de se conformer aux exigences formulees dans un avis de conformit6 notifie aux termes de Particle 190.011 de ladite loi, commet une infraction qui est punishable en vertu de la Partie II de la Loi sur la procddure applicable aux infractions provinciales i titre d' infraction de la classe F. Lorsqu'une infraction prevue au paragraphe 190.03(1) se poursuit pendant plus d'une journee, Pamende minimale qui pout titre imposee est 1'amende minimale prevue par la Loi sur la procedure applicable aux infractions provinciales pour une infraction de la classe F multipliee par le nombre de jours pendant lesquels ]'infraction se poursuit conformement 2e Palinea 190.03(1.2)(b)(i). Pouvoir de la municipalite d'entreprendre les reparations on de prendre les mesures3 : Conformdment aux alineas 190.04(1)(a), 190.04(1)(a.l) et 190.04(1)(b) de la Loi sur les municipalitds, supra, si un avis de conformite a ete signifie aux termes de Particle 190.011 de ladite loi et, que le propri8taire on ]'occupant ne se conforme pas a cot avis de conformite dans le delai imparti et tel qu' it est repute confirms ou tel qu'il est confnme on modifie par un comite du conseil ou par un juge on vertu de ]'article 190.021 de ladite loi, la municipalite pout faire nettoyer ou reparer les lieux de ce proprietaire ou de cet occupant et faire reparer ou demolir la propriete de ce proprietaire on de cet occupant et les frail relatifs b 1'execution de ces travaux, y compris toute redevance ou tout droit afferent, sont a la charge du proprietaire on de ]'occupant et deviennent une creance de la municipalite. 136 Dated at Saint John the _day of August, 2011. Municipality: The City of Saint John Signature of Municipal Officer: Municipal Officer's Contact information: Name: Stewart Handrahan Mailing address: Buildings and Inspection Services Department The City of Saint John 15 Market Square City Hall Building, 10`h Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: (506) 658 -2911 Teiecopier: (506) 632 -6199 Email: stewart.handrahan @saintjohn.ca Seal of municipality Notes: "/0Eh1�s�sciixt "� 1. All appropriate permits mus coed and all relevant legislation must be complied with in the course of carrying out the required remedial action. 2. Payment of the fine does not alleviate the obligation to comply with the by -law, standard or notice to comply. 3. Costs become a debt due to the municipality and may be added to the joint municipal and provincial Real Property Assessment and Tax Notice. Fait a Saint John le aout, 2011. Municipalite : The City of Saint John Signature du representant municipal: Coordonnies du representant municipal: Nom : Stewart Handrahan Adresse postale : Dtipartement aux services d'inspection et des batiments The City of Saint John 15 Market Square Edifice de Ph6te1 de ville, 10' etage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 41, 1 Telephone: (506)658 -2911 Telecopieur : (506) 632 -6199 Courriel: stewart.handrahan @saintjohn.ca Sceau de la municipalite Notes : 1. Tons les permis prescrits doivent dtre obtenus et toute la Idgislation pertinente doit titre respectde, pendant I'exdcution de la mesure de recours. 2. Le paiement de 1'amende n'annuie pas ('obligation de respecter I'arr @td, la norme ou Pavis de conformitd. 3. Les couts deviennent une dette envers la municipalitd et peuvent titre ajoutds a Pavis d'dvaluation et d'imp6t fancier municipal et provincial. 137 INSPECTION REPORT Schedule L6A" 204 -206 Ludlow Street Saint John, New Brunswick PIA# 366765 Inspection Date: July 22, 2011 Inspector: Stewart Handrahan Introduction 0 a true cop"; w'thtt nr; sal. at Saint Joh r '_:•_; s -S— day of _.. A 201 An inspection of the property noted above has revealed that the only building on the property is vacant and extensively fire damaged. The building is two storeys in height and is of wood frame construction. The building has suffered extensive damage as a result of a structure fire on July 3, 2011. Ashes and debris are located on the property as a result of the said structure fire. Discussion The building and property are not in compliance with the Saint John Unsightly Premises and Dangerous Buildings By -law, By -law Number M -30. Unsightly Premise Conditions Paragraph 190.01(1)(a) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises any ashes, junk, rubbish, or refuse. There are small amounts of ashes and debris from the fire incident scattered throughout the premises causing an unsightly condition. Paragraph 190.01(1)(d) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises a dilapidated building. The fire- damaged building with a collapsed roof, hanging debris and siding, broken upper storey windows, and boarded over lower openings demonstrate the dilapidated condition of the building causing an unsightly condition. The property in question is located in a densely populated residential /commercial area known as Saint John's Lower West Side. The conditions of the building and premises are unsightly and could devalue other properties in the area. Vacant and Unoccupied Paragraph 190.01(l. 1) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of being vacant or unoccupied. Due to the extensive fire damage of the building, it has been vacated. The building has not been completely secured as the upper storey is open and it has become a hazard to the safety of the public by reason of being vacant and unoccupied for the following reasons: 1 138 0 • 1. The first floor windows and doors are completely boarded up, and are secured from entry by the public; however, the second floor windows are all open which could allow anyone with a ladder to enter the second floor. It could also allow items to be thrown into the building from ground level, for example, something that may cause another fire. 2. A building in this state may become a target for arson and/or vandalism. The two adjacent buildings are very close in proximity to the subject building and if a second fire were to occur at this site, the two adjacent buildings would be at risk of suffering fire damages and their occupants' safety and welfare could be in danger In its current state, the building is not suitable for human habitation and does not meet the requirements for minimum standards governing the condition, occupancy and maintenance of residential property as described in the Saint John Minimum Property Standards By -law, By -law Number M -14 (the `By -law ") and/or the Residential Properties Maintenance and Occupancy Code Approved Regulation — Municipalities Act, New Brunswick Regulation 84 -86, under the Municipalities Act (the "Code "). It therefore could not be occupied without extensive and potentially costly repair. Hazardous Two Storey Building Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building has become a hazard to the safety of the public by reason of dilapidation for the following reasons: 1. Siding on the northwest and southeast sides of the building is literally hanging from the exterior walls. 2. There is broken glass hanging from a second storey window facing the sidewalk. 3. Fire damaged roofing material is also hanging from the roof on the southeast side of the building. 4. The roof has completely collapsed so that the building is completely exposed and the second floor completely open. This is allowing the elements to penetrate the building causing it to deteriorate at a more rapid rate. 5. With the roof being collapsed, there is a high probability that there is a large amount of debris on the interior of the building. In the event of an emergency, emergency personnel entering the building could trip and fall due to the debris, causing personal injury. It also poses a hazard to the safety of any trespassers that may enter the building. 6. The building is approximately 3.5 metres from the building located at 202 Ludlow Street and 3 metres from the building located at 208 Ludlow Street, respectively. Both of these properties are multi- family apartment buildings and therefore the said building's condition poses a hazard to the safety of the occupiers and users of those other residential properties because of its proximity. 2 139 • • 7. There are several attractions nearby including a convenience store across the street, St. George's Church, and a popular coffee shop a few blocks away. These attractions cause a lot of pedestrian traffic on the sidewalks of Ludlow Street. The building is a hazard to the safety of the general public if another fire were to occur or if debris were to fall from the building. In either of these scenarios, personal injuries could occur. There is a minimal buffer between the building and the sidewalk which means that potential dangers such as falling debris are hidden to pedestrians. Structural analysis of the building has not been done; however, upon visual inspection of the building, there appears to be damage to some of the structural elements of the building. A hazard to the safety of the public by reason of unsoundness of structural strength exists for the following reason: 1. The roof has collapsed so that the building is completely exposed and the second floor completely open. As a result, the second floor walls have lost lateral support from the roof and could fall away from or into the centre of the building. Strong winds or other lateral loading would be a major concern to this building due to the collapsed roof and absent upper lateral support. Required Remedial Actions: The owners must comply with one of the two options stated below: Option 1: Remedy the conditions of the building and premises through all repair and remedial actions as follows: 1. The building must be completely repaired so it may become occupied while maintaining minimum standards as described by the By -law and the Code. 2. A detailed plan must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department") for review and approval. This plan should include a complete engineering report regarding the structural soundness of the building and any necessary repairs. This plan should also include a schedule for the work that is to be carried out in a timely fashion. The repaired building must meet the National Building Code of Canada (2005) and any other applicable codes and standards. 3. The detailed plan, including schedules and any engineering reports, must be approved by the Department prior to commencing repair work. 4. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 5. The premises must be cleared of all debris and junk items including broken glass, construction materials, and any miscellaneous items found on the property. The debris must be disposed of at an approved solid waste disposal site, in accordance with all applicable by -laws and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. The premises must comply with all applicable by -laws and regulations. Option 2: Demolition of the building and cleanup of all debris on the premises by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. ?40 0 • 2. A demolition permit must be obtained from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 3. The premises must be cleared of the construction debris from the demolition and the lot must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 4. All debris that is currently on the premises must be cleared and disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to ,the Department. 5. The property must be in compliance with all applicable by -laws and regulations. 141 0 Prepared by: Stewart Handrahan, BScE Standards Officer Buildings and Inspection Services Department Reviewed by: Pu,& Pamela Bentley, P. Eng. Technical Services Engine Buildings and Inspection Services Department '42 r1 u s- ae-)r( 15' to 5 tea) Date 41 This is Exhibit F R ferre to in the Affidavit Ff -P 11 af- f Sworn before me at the City of NOTICE OF APPEAL Saint Jghn, New runswicl� IS D'APPEL FORM 1 �Ylpe day � ORMULE 1 (Municipalities Act, R.S.N.B. 1973,{�Commissioner icipalites, L.R.N. -B. de 1973, c. M -22, s.190.021(1)} M -22, par. 190.021(1)) File No.: _ BETWEEN: Appellant(s), - and - THE CITY OF SAINT JOHN, Respondent. Parcel Identifier: PID # Parcel Address: Owner(s) or Occupier(s): Name: Address: Telephone: Name: Address: Telephone: 8 'Xssier A 0� R �O MY COMM R 3 v, 2013IRES pECEMSE ENTRE : Appelant(s), -et- THE CITY OF SAINT JOHN, Intimde. Numdro d'identification de la parcelle : # NID Adresse de la parcelle : Proprietaire(s) ou occupant(s) Nom : Adresse Telephone: Nom : Adresse Telephone: 143 0 -2- The above named appellant(s) is (are) not satisfied with the terms and conditions set out in the notice that has been given under section 190.011 of the Municipalities Act and appeals to the Saint John Substandard Properties Appeal Committee. The appellant's grounds for this appeal are as follows (set out the grounds clearly but briefly): Dated at 2011, U L'appelant(s) susnommd(s) n'accepte(nt) pas les modalitds ou les conditions qui y sont dnoncds dans Favis qui a W notifid aux termes de Particle 190.011 de la Loi sur les municipalites et fait appel au Comite d'appel des proprietes inferieures aux normes de Saint John. Les motifs d'appel de l'appelant(s) dans le present appel sont les suivants (enoncer les motifs de faVon claire et concise) : the day of Fait Signature of owner or occupier The appellant(s) intends to proceed in the English or French language (Please check the appropriate box). Please forward your Notice of Appeal by registered mail to the clerk of The City of Saint John within fourteen (14) days after having been given the notice at the following address: Common Clerk's Office 15 Market Square, City Hall Building, 8th Floor P. O. Box 1971 Saint John, New Brunswick E21, 4L1 Telephone: 506-658-2862 Telecopier: 506- 674 -4214 Notes: 1. A notice that is not appealed within fourteen (14) days after having been given the notice shall be deemed to be confirmed. le 2011. Signature du propridtaire ou Foccupant L'appelant(s) a (ont) l'intention d'utiliser la langue frangaise ou anglaise (veuillez cocher la case appropriee). Yeuillez faire parvenir votre Avis d'appel par courrier recommandi au secritaire de The City of Saint John dans les quatorze (14) jours qui suivent la notification de Vavis a l'adresse suivante : Bureau du greffier communal 15 Market Square, Edifice de l'hotel de ville, 8` stage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 4L1 Telephone: 506-658-2862 T61ecopieur: 506- 674 -4214 Notes : 1. Un avis dont it West pas interjetd appel dans les quatorze (14) jours qui suivent la notification de I'avis est rdputde confirme. 144 -3- 2. On an appeal, the Saint John Substandard Properties Appeal Committee shall hold a hearing into the matter at which the owner(s) or occupier(s) bringing the appeal has (have) a right to be heard and may be represented by counsel. 3. On an appeal, the Saint John Substandard Properties Appeal Committee may confirm, modify or rescind the notice or extend the time for complying with the notice. 4. The Saint John Substandard Properties Appeal Committee shall provide a copy of its decision to the owner(s) or occupier(s) of the premises, building or structure who brought the appeal within fourteen (14) days after making its decision. 5. The owner(s) or occupier(s) provided with a copy of a decision from the Saint John Substandard Properties Appeal Committee may appeal the decision to a judge of The Court of Queen's Bench of New Brunswick within fourteen 04) days after the copy of the decision was provided to the owner(s) or occupier(s) on the grounds that (a) the procedure required to be followed by the Municipalities Act was not followed, or (b) the decision is patently unreasonable. • 2. Lors d'un appel, le Comite d'appel des proprietes inferieures aux normes de Saint John doit tenir, sur le point en litige, une audience au cours de laquelle le(s) propridtaire(s) ou l'occupant(s) qui interjette(nt) appel a (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. Lors d'un appel, le Comite d'appel des proprietes inferieures aux normes de Saint John peut confirmer, modifier ou annuler 1'avis ou proroger le ddlai pour s'y conformer. 4. Le Comite d'appel des proprietes inferieures aux normes de Saint John doit fournir une copie de sa decision au(x) propri6taire(s) ou A l'occupant(s) des lieux, du batiment ou de la construction qui lui a(ont) interjete appel dans les quatorze (14) jours suivant la date a laquelle it a rendu sa decision. 5. Le(s) propridtaire(s) ou l'occupant(s) a qui une copie d'une decision a et6 fournie par le Comite d'appel des proprietes inferieures aux normes de Saint John peut(vent), dans les quatorze (14) jours qui suivent, interjeter appel de la decision devant un juge de la Cour du Banc de la Reine du Nouveau - Brunswick au motif que (a) la demarche b suivre en vertu de la Loi sur les municipalites n'a pas ete suivie, ou (b) la decision est manifestement deraisonnable. 145 s CANADA PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN CITY OF SAINT JOHN AFFIDAVIT OF SERVICE i I, Heather J. Cameron of the City of Saint John in the County of Saint John and Province of New Brunswick MAKE OATH AND SAY AS FOLLOWS: On the zV74day of A , 2011, I mailed the following documents: • a true copy of a Notice to Comply, a copy of which is annexed hereto as Exhibit "A ", • a true copy of a Notice of Appeal, a copy of which is annexed hereto as Exhibit "B ", t0 registered mail at the Canada Post Office in Lawton's at Brunswick Square, King Street, Saint John. I addressed the envelope, placed the documents in the envelope, sealed the envelope and took it to the Post Office. The tracking number is �9s 32 &3 22 / . Sworn To before me at the City of Saint John, N.B., on the �J day of 2011 PAMBLA M H BENTLEY btIMMIRIONER OF OATHS MY COMMISSION EXPIRES bECEMBER 31ff, 2013 146 • This is Exhibit Referre to in !be AifI avi# of - 1..4'17__�%t_� Sworn before me at the City of Saint Phn, New B nswick �� PAMELA M H BENTLEY he of COMMISSIONER OF OATHS MY COMMISSION EXPIRES Commissioner of Oaths DECEMBER 31sT, 2013 FORM 1 FORMULE 1 NOTICE TO COMPLY AVIS DE CONFORMITE (Municipalities Act, R.S.N.B.1973, (Loi sur les municipalites, L.R.N. -B. de 1973, c.M -22, s.190.01(3)) ch. M -22, par. 190.01(3)) Parcel Identifier: 366765 Num6ro d'identification de la parcelle : 366765 Address: 204 -206 Ludlow Street, Saint John, New Adresse : 204 -206, rue Ludlow, Saint John, Nouveau - Brunswick Brunswick Owner(s) or Occupier(s): Name: Anderson, Jody Lenore Address: 204 Ludlow Street, Saint John, New Brunswick, E2M IC9 Name: Lavallee, Marcel Michael Address: 204 Ludlow Street, Saint John, New Brunswick, E2M IC9 Municipality issuing notice: The City of Saint John By -law contravened: Saint John Unsightly Premises and Dangerous Buildings By -Law, By -law Number M- 30 and amendments thereto. Provision(s) contravened: Paragraphs 190.01(1)(a), 190.01(1)(d), 190.01(1.1) and 190.01(2) of the Municipalities Act, and amendments thereto. Description of condition(s): The building is a hazard to the safety of the public by reason of being vacant or unoccupied, and, is a hazard to the safety of the public by reason of unsoundness of structural strength, and also, the premises is unsightly by permitting ashes and a dilapidated building to remain on the premises. The conditions of the building and premises are described in Schedule "A ", a true copy of the inspection report dated August 5, 2011 prepared by Stewart Handrahan, By -law Enforcement Officer and reviewed by Pamela Bentley, P.Eng. By -law Enforcement Officer. Remedy or remedies required: The owners are to remedy the conditions by complying with the required remedial actions of the aforementioned inspection report and bring the building and premises into compliance with the aforesaid By -law. In the event that the owners do not remedy the condition of the building and premises in the time prescribed by this Notice to Comply, the building will be demolished as the corrective action to address the hazard to the safety of the public and the premises will be cleaned up. Propri6taire(s) ou occupant(s) Nom : Anderson, Jody Lenore Adresse : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M IC9 All debris and items on the premises will be disposed of as the corrective action to address the hazard to the safety of the public. The aforementioned remedial actions relating to the demolition of the building and the disposal of debris and items on the premises do not include the carry-out clean- Nom: Lavallee, Marcel Michael Address : 204, rue Ludlow, Saint John, Nouveau - Brunswick, E2M IC9 Municipalit6 signifiant Pavis : The City of Saint John Arrete enfreint : Arrete concernant les batiments inesthetiques ou dangereux de The City of Saint John, Arrete num6ro M -30, ainsi que ses modifications ci- aff6rentes. Disposition(s) enfreinte(s) . Les paragrapher 190.ol(1)(a), 190.01(1)(d), 190.01 (1.1) et 190.01(2) de la Loi sur les municipalites, ainsi que les modifications aff6rentes. Description de la (des) condition(s) : Le batiment est devenu dangereux pour la s6curit6 du public du fait de son inhabitation ou de son inoccupation, et est devenu dangereux pour la s6curit6 du public du fait de son manque de solidit6, et, de plus, les lieux sont inesth6tiques en permettant la pr6sence de cendres et d'un batiment d6labr6 sur les lieux. Les conditions du batiment et des lieux sont d6crites a l'annexe « A », une copie conforme du rapport d'inspection en date du 5 ao0t 2011 et prdpar6 par Stewart Handrahan, un agent charge de 1'ex6cution des arr&& municipaux et revis6 par Pamela Bentley, ing., une agente charg6 de 1'ex6cution des arr6t6s municipaux. Mesure(s) it prendre : Les propri6taires doivent restaurer les conditions en se conformant aux recommandations du rapport d'inspection susmentionn6 et d'amener le batiment et les lieux en conformit6s avec 1'arTW. Dans 1'6ventualit6 que les propri6taires ne rem6dient pas le batiment et les lieux dans le temps prescrit par le pr6sent avis de conformit6, le batiment sera d6moli comme mesure corrective compte tenu qu'il repr6sente un danger pour la s6curit6 du public et les lieux seront nettoy6s. Tous les debris et autres items sur les lieux seront dispos6s comme mesure corrective dans le but de rem6dier le danger pour la s6curit6 du public. Les mesures correctives susmentionn6es relativement $ la demolition du batiment et la disposition des debris et autres items sur les lieux ne comprennent pas fe 147 0 up, site rehabilitation, restoration of land, premises or personal property or other remedial action in order to control or reduce, eliminate the release, alter the manner of release or the release of any contaminant into or upon the environment or any part of the environment. 0 nettoyage, la remise en dtat des lieux, des terrains ou des biens personnels on toute autre mesure corrective dans le but de controler on de reduire, d'eliminer le deversement, de modifier le mode de deversement ou le deversement d'un polluant dans on sur Penvironnement ou toute partie de 1'environnement. Date by which the remedy or remedies must occur: i Date i laquelle la on les mesures doivent titre Within 21 days of being served with the Notice to prisesi : Dans les 21 jours qui suivent la signification Comply. de Pavis de conformite. Date by which notice may be appealed: Within 14 Date a laquelle un appel de Pavis pent titre depose: days of being served with the Notice to Comply. Dans les 14 jours qui suivent la notification de Pavis de conformitd. Process to appeal: The owners may within 14 days after having been served with this Notice To Comply, send a Notice of Appeal by registered mail to the Common Clerk of The City of Saint John, City Hail — 8'h Floor, 15 Market Square, Saint John, New Brunswick, E2L 4L1. Potential penalty for non - compliance within specified time:2 Paragraph 190.03(1) of the Municipalities Act, supra, states that a person who fails to comply with the terms of the Notice to Comply given under Section 190.011 of the said Act, commits an offence that is punishable under Part II of the Provincial Offences Procedure Act as a category F offence. Where an offence under paragraph 190.03(1) continues for more than one day, the minimum fine that may be imposed is the minimum fine set by the Provincial Offences Procedure Act for a category F offence multiplied by the number of days during which the offence continues pursuant to subparagraph 190.03(1.2)(b)(i). Municipality's authority to undertake repairs or remedy:3 Subparagraphs 190.04(1)(a), 190.04(1)(a.1) and 190.04(1)(b) of the Municipalities Act, supra, states that if a Notice to Comply has been given under section 190.011 of the said Act and that an owner or occupier does not comply with the Notice to Comply, as deemed confirmed or as confirmed or modified by a committee of council or a judge under section 190.021 of the said Act, within the time set out in the Notice to Comply, the municipality may, cause the premises of that owner or occupier to be cleaned up or repaired and the building of that owner or occupier to be repaired or demolished and the cost of carrying out such work, including any related charge or fee, is chargeable to the owner or occupier and becomes a debt due to the municipality. Processus d'appel : Les proprietaires peuvent dans les 14 jours qui suivent la notification de Pavis de conformitd, envoye un avis d'appel par courrier recommande a la greffiere communale de la municipalitd, a The City of Saint John, Edifice de Ph8tel de ville, 8' etage, 15 Market Square, Saint John, Nouveau - Brunswick, E2L 4L1. Penalite possible pour non- conformite dans le delai prescrit2 : Le paragraphe 190.03(1) de la Loi sur les municipalitis, supra, prdvoient quiconque omet de se conformer aux exigences formulees dans un avis de conformitd notifie aux termes de Particle 190.011 de ladite loi, commet une infraction qui est punishable en vertu de la Partie H de la Loi sur la procedure applicable aux infractions provinciales a titre d'infraction de la classe F. Lorsqu'une infraction prevue an paragraphe 190.03(1) se poursuit pendant plus d'une joumee, Pamende minimale qui peut etre imposee est Pamende minimale prdvue par' la Loi sur la procedure applicable aux infractions provinciales pour une infraction de la classe F multipliee par le nombre de jours pendant lesquels 1'infraction se poursuit conformdment a Palinda 190.03(1.2)(b)(i). Pouvoir de In municipalite d'entreprendre les reparations ou de prendre les mesures3 : Conformement aux alineas 190.04(1)(a), 190.04(1)(a.l) et 190.04(1)(b) de la Loi sur les municipalitis, supra, si un avis de conformitd a ete signifie aux termes de Particle 190.011 de ladite loi et, que le proprietaire on Foccupant ne se conforme pas a cet avis de conformite dans le ddlai imparti et tel qu' it est repute confirme ou tel qu'il est confrme ou model par un comite du conseil on par un juge en vertu de Particle 190.021 de ladite loi, la municipalitd pent faire nettoyer on reparer les lieux de ce propridtaire ou de cet occupant et faire rdparer on ddmolir la propriete de ce propridtaire ou de cet occupant et les frais relatifs a 1'execution de ces travaux, y compris toute redevance ou tout droit affdrent, sont a la charge du propridtaire on de l'occupant et deviennent une creance de la municipalite. i• Dated at Saint John the `� day of August, 2011 Municipality: The City of Saint John Signature of Municipal Officer: Municipal Officer's Contact information: Name: Stewart Handrahan Mailing address: Buildings and Inspection Services Department The City of Saint John 15 Market Square City Hall Building, IO`h Floor P. O. Box 1971 Saint John, New Brunswick E2L 4LI Telephone: (506) 658 -2911 Telecopier: (506) 632 -6199 Email: stewart.handrahan @saintjohn.ca Seal of municipality Notes: °W sW+cuer -_' 1. All appropriate permits mus med and all relevant legislation must be complied with in the course of carrying out the required remedial action. 2. Payment of the fine does not alleviate the obligation to comply with the by -law, standard or notice to comply. 3. Costs become a debt due to the municipality and may be added to the joint municipal and provincial Real Property Assessment and Tax Notice. 0 Fait A Saint John le _ aout, 2011. Municipalite : The City of Saint John Signature du reprdsentant municipal: Coordonnees du representant municipal: Nom : Stewart Handrahan Adresse postale : Departement aux services d'inspection et des batiments The City of Saint John 15 Market Square Edifice de, Photel de ville, 10` etage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 4L Telephone: (506) 658 -2911 Te16copieur :(506) 632 -6199 Courriel: stewart.handrahan @saintjohn.ca Sceau de la municipalit6 Notes : 1. Tous les permis prescrits doivent titre obtenus et toute la legislation pertinente doit titre respectee, pendant Pexbcution de la mesure de recours. 2. Le paiement de Pamende n'annule pas ['obligation de respecter Parr @td, is norme on 1'avis de conformit6. 3. Les coots deviennent une dette. envers la municipalitd et peuvent titre ajout6s a Pavis d'6valuation et d'imp6t foncier municipal et provincial. 149 0 INSPECTION REPORT Schedule "V' 204 -206 Ludlow Street Saint John, New Brunswick PID# 366765 Inspection Date: July 22, 2011 Inspector: Stewart Handrahan Introduction 0 :a s;cnt is a true copy of fha �=r ;.ted at Saint Jobm s day of — _. 2014. An inspection of the property noted above has revealed that the only building on the property is vacant and extensively fire damaged. The building is two storeys in height and is of wood frame construction. The building has suffered extensive damage as a result of a structure fire on July 3, 2011. Ashes and debris are located on the property as a result of the said structure fire. Discussion The building and property are not in compliance with the Saint John Unsightly Premises and Dangerous Buildings By -law, By -law Number M -30. Unsightly Premise Conditions Paragraph 190.01(l)(a) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises any ashes, junk, rubbish, or refuse. There are small amounts of ashes and debris from the fire incident scattered throughout the premises causing an unsightly condition. Paragraph 190.01(1)(d) of the Municipalities Act states: No person shall permit premises owned or occupied by him or her to be unsightly by permitting to remain on any part of such premises a dilapidated building. The fire- damaged building with a collapsed roof, hanging debris and siding, broken upper storey windows, and boarded over lower openings demonstrate the dilapidated condition of the building causing an unsightly condition. The property in question is located in a densely populated residential /commercial area known as Saint John's lower West Side. The conditions of the building and premises are unsightly and could devalue other properties in the area. Vacant and Unoccupied Paragraph 190.01(1.1) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of being vacant or unoccupied. Due to the extensive fire damage of the building, it has been vacated. The building has not been completely secured as the upper storey is open and it has become a hazard to the safety of the public by reason of being vacant and unoccupied for the following reasons: A0 0 1. The first floor windows and doors are completely boarded up, and are secured from entry by the public; however, the second floor windows are all open which could allow anyone with a ladder to enter the second floor. It could also allow items to be thrown into the building from ground level, for example, something that may cause another fire. 2. A building in this state may become a target for arson and/or vandalism. The two adjacent buildings are very close in proximity to the subject building and if a second fire were to occur at this site, the two adjacent buildings would be at risk of suffering fire damages and their occupants' safety and welfare could be in danger In its current state, the building is not suitable for human habitation and does not meet the requirements for minimum standards governing the condition, occupancy and maintenance of residential property as described in the Saint John Minimum Property Standards By -law, By -law Number M -14 (the `By- law ") and/or the Residential ,Properties Maintenance and Occupancy Code Approved Regulation — Municipalities Act, New Brunswick Regulation 84 -86, under the Municipalities Act (the "Code "). It therefore could not be occupied without extensive and potentially costly repair. Hazardous Two Storey Building Paragraph 190.01(2) of the Municipalities Act states: No person shall permit a building or structure owned or occupied by him or her to become a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength. The building has become a hazard to the safety of the public by reason of dilapidation for the following reasons: I. Siding on the northwest and southeast sides of the building is literally hanging from the exterior walls. 2. There is broken glass hanging from a second storey window facing the sidewalk. 3. Fire damaged roofing material is also hanging from the roof on the southeast side of the building. 4. The roof has completely collapsed so that the building is completely exposed and the second floor completely open. This is allowing the elements to penetrate the building causing it to deteriorate at a more rapid rate. 5. With the roof being collapsed, there is a high probability that there is a large amount of debris on the interior of the building. In the event of an emergency, emergency personnel entering the building could trip and fall due to the debris, causing personal injury. It also poses a hazard to the safety of any trespassers that may enter the building. 6. The building is approximately 3.5 metres from the building located at 202 Ludlow Street and 3 metres from the building located at 208 Ludlow Street, respectively. Both of these properties are multi - family apartment buildings and therefore the said building's condition poses a hazard to the safety of the occupiers and users of those other residential properties because of its proximity. 1t1 • 0 There are several attractions nearby including a convenience store across the street, St. George's Church, and a popular coffee shop a few blocks away. These attractions cause a lot of pedestrian traffic on the sidewalks of Ludlow Street. The building is a hazard to the safety of the general public if another fire were to occur or if debris were to fail from the building. In either of these scenarios, personal injuries could occur. There is a minimal buffer between the building and the sidewalk which means that potential dangers such as falling debris are hidden to pedestrians. Structural analysis of the building has not been done; however, upon visual inspection of the building, there appears to be damage to some of the structural elements of the building. A hazard to the safety of the public by reason of unsoundness of structural strength exists for the following reason: 1. The roof has collapsed so that the building is completely exposed and the second floor completely open. As a result, the second floor walls have lost lateral support from the roof and could fall away from or into the centre of the building_ Strong winds or other lateral loading would be a major concern to this building due to the collapsed roof and absent upper lateral support. Required Remedial Actions: The owners must comply with one of the two options stated below: Option l: Remedy the conditions of the building and premises through all repair and remedial actions as follows: I. The building must be completely repaired so it may become occupied while maintaining minimum standards as described by the By -law and the Code. 2. A detailed plan must be submitted to the Buildings and Inspection Services Department of the City of Saint John (the "Department") for review and approval. This plan should include a complete engineering report regarding the structural soundness of the building and any necessary repairs. This plan should also include a schedule for the work that is to be carried out in a timely fashion. The repaired building must meet the National Building Code of Canada (2005) and any other applicable codes and standards. 3. The detailed plan, including schedules and any engineering reports, must be approved by the Department prior to commencing repair work. 4. A building permit must be obtained for any and all applicable work prior to commencing said work from the City of Saint John in order to comply with the Saint John Building By -law, By -law Number C.P. 101. 5. The premises must be cleared of all debris and junk items including broken glass, construction materials, and any miscellaneous items found on the property. The debris must be disposed of at an approved solid waste disposal site, in accordance with all applicable by -laws and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. The premises must comply with all applicable by -laws and regulations. Option 2: Demolition of the building and cleanup of all debris on the premises by complying with all the remedial actions as follows: 1. The building must be demolished to remove the hazard to the safety of the public by reason of dilapidation and unsoundness of structural strength. lk 0 • 2. A demolition permit must be obtained from the City- of Saint John in order to comply with the Saini John Building By -law, By -law Number C.P. 101. 3. The premises must be cleared of the construction debris from the demolition and the lot must be made reasonably level with grade so as to not create a tripping or falling hazard. All debris must be disposed of at an approved solid waste disposal site, and in accordance with all applicable by -laws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 4. All debris that is currently on the premises must be cleared and disposed of at an approved solid waste disposal site, and in accordance with all applicable by -Iaws, acts and regulations. Documented proof, that clearly demonstrates an approved solid waste disposal site was used for the disposal of debris, must be provided to the Department. 5. The property must be in compliance with all applicable by -laws and regulations. 1 %3 0 Prepared by: Stewart Handrahan, BScE Standards Officer Buildings and Inspection Services Department Reviewed by: 0 AL'. 5r, awl( Wate pft,& cc 5 mar Pamela Bentley, P. Eng. Date Technical Services Engine Buildings and Inspection Services Department 1�4 • This is Exhibit 13 it Referred t in th�ffi avit o01 I� I�tg1' OU1 y� Sworn before me at the City of Saint J hn, New B nswick aa NOTICE OF APPEAL e )9 ay t �—�A IS D'APPEL FORM 1 FORMULE 1 (Municipalities Act, R.S.N.B. 1973Qommissioner of `ar les nicipalites, L.R.N.-B. de 1973, c. M -22, s.190.021(1)) ch -22, par. 190.021(1)) � M H Op1ERd BENTLEY File No.: GOMISSIl6ssier MY COMMISSIN �131RE DECEMBER 315r, BETWEEN: ENTRE: Appellant(s), -and - THE CITY OF SAINT JOHN, Respondent. Parcel Identifier: PID # Parcel Address: Owner(s) or Occupier(s): Name: Address: Telephone: Name: Address: Telephone: Appelant(s), -et- THE CITY OF SAINT JOHN, Intimde. Numdro T identification de la parcelle : # NID Adresse de is parcelle : Proprietaire(s) ou occupant(s) Nom : Adresse: Telephone: Nom: Adresse Telephone: 155 -2- The above named appellant(s) is (are) not satisfied with the terms and conditions set out in the notice that has been given under section 190.011 of the Municipalities Act and appeals to the Saint John Substandard Properties Appeal Committee. The appellant's grounds for this appeal are as follows (set out the grounds clearly but briefly): Dated at 2011. s L'appelant(s) susnomm6(s) n'accepte(nt) pas les modalit6s ou les conditions qui y sont 6nonc6s dans i'avis qui a 6t6 notifi6 aux termes de Particle 190.011 de la Loi sur les municipalites et fait appel au Comite d'appel des proprietes inferieures aux normes de Saint John. Les motifs d'appel de 1'appelant(s) dans le present appel sont les suivants (Moncer les motifs de fagon claire et concise) : day of Fait Signature of owner or occupier The appellant(s) intends to proceed in the English or French language (Please check the appropriate box). Please forward your Notice of Appeal by registered mail to the clerk of The City of Saint John within fourteen (14) days after having been given the notice at the following address: Common Clerk's Office 15 Market Square, City Hall Building, 8`h Floor P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Telephone: 506-658-2862 Telecopier: 506 - 674 -4214 Notes: 1. A notice that is not appealed within fourteen (14) days after having been given the notice shall be deemed to be confirmed. le 2011. Signature du propri6taire ou Foccupant L'appelant(s) a (ont) Fintention d'utiliser la langue frangaise on anglaise (Veuillez cocher la case appropriee). Veuillez faire parvenir votre Avis d'appel par courrier recommande au secretaire de The City of Saint John dans les quatorze (14) fours qui suivent la notification de 1 'avis a 1 'adresse suivante : Bureau du greffier communal 15 Market Square, Edifice de 116tel de ville, 8e 6tage Case postale 1971 Saint John (Nouveau- Brunswick) E2L 4L1 T616phone: 506-658-2862 T616copieur: 506 -674 -4214 Notes : 1. Un avis dont it West pas interjet6 appel dans les quatorze (14) jours qui suivent la notification de Pavis est r6put6e confirm6. 156 0 -3- 2. On an appeal, the Saint John Substandard Properties Appeal Committee shall hold a hearing into the matter at which the owner(s) or occupier(s) bringing the appeal has (have) a right to be heard and may be represented by counsel. 3. On an appeal, the Saint John Substandard Properties Appeal Committee may confirm, modify or rescind the notice or extend the time for complying with the notice. 4. The Saint John Substandard Properties Appeal Committee shall provide a copy of its decision to the owner(s) or occupier(s) of the premises, building or structure who brought the appeal within fourteen (14) days after making its decision. 5. The owner(s) or occupier(s) provided with a copy of a decision from the Saint John Substandard Properties Appeal Committee may appeal the decision to a judge of The Court of Queen's Bench of New Brunswick within fourteen (14) days after the copy of the decision was provided to the owner(s) or occupier(s) on the grounds that (a) the procedure required to be followed by the Municipalities Act was not followed, or (b) the decision is patently unreasonable. 0 2. Lors d'un appel, le Comite d'appel des proprietes inferieures aux normes de Saint John doit tenir, sur le point en litige, une audience au cours de laquelle le(s) propridtaire(s) ou 1'occupant(s) qui interjette(nt) appel a (ont) le droit d'etre entendu(s) et peut(vent) se faire representer par un avocat. 3. Lors d'un appel, le Comite d'appel des proprietes inferieures aux normes de Saint John peut confirmer, modifier ou annuler 1'avis ou proroger le delai pour s'y conformer. 4. Le Comite d'appel des proprietes inferieures aux normes de Saint John doit fournir une copie de sa decision au(x) proprietaire(s) ou a 1'occupant(s) des lieux, du batiment ou de la construction qui lui a(ont) interjete appel dans les quatorze (14) jours suivant la date a laquelle it a rendu sa decision. 5. Le(s) proprietaire(s) ou l'occupant(s) a qui une copie d'une decision a ete fournie par le Comite d'appel des proprietes inferieures aux normes de Saint John peut(vent), dans les quatorze (14) jours qui suivent, interjeter appel de la decision devant un juge de la Cour du Banc de la Reine du Nouveau - Brunswick au motif que (a) la demarche a suivre en vertu de la Loi sur les municipalites n'a pas eta suivre, ou (b) la decision est manifestement deraisonnable. 157 F 1. Photos of 204 -206 Ludlow 14V Street (PID 366765) SAINT JOHN Date of Photos: July 22, 2011 W71:a PID 366765 INN JOHN 159 4� �' PID 366765 SAINT JOHN MI-01 IF - Ift, i DOW PID 366765 SAINT JOHN momm- 161 -"qqq PID 366765 SAINT JOHN -qq 1140% Imo; � � ;R - -. Acc � =-- E � � PID 366765 INN JOHN 163 PID 366765 INN JOHN ils* Planning Advisory Committee August 17, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 W City of Saint John SUBJECT: Subdivision and Zoning By -law Amendments regarding on -site servicing On March 14, 2011 Common Council referred various Subdivision By -Law amendments to the Planning Advisory Committee for a report and recommendation. This included amendments to the Subdivision By -law regarding changes to the approval of on -site sewage disposal systems that have been enacted by the Province of New Brunswick. The recommendation from the Planning Advisory Committee's April 5, 2011 meeting was considered by Common Council at their meeting of April 11, 2011. Common Council, on the advice of the City Solicitor, proceeded to defer third reading to the proposed amendments relating to on -site servicing. The City Solicitor's office recommended that further consideration be given to the amendments pertaining to the on -site servicing to ensure enforceability. Planning and Development staff along with the City Solicitor have met with Department of Health representatives regarding the matter of on -site servicing and the proposed amendments relating to on -site servicing were further revised as outlined in the attached Staff Report to the Planning Advisory Committee. The Committee considered the attached report at its August 16, 2011 meeting. Mr. Mark Reade of the Planning and Development Department provided an overview of the amendments to the Subdivision By -Law. No letters were received regarding the application and no other persons appeared before the Committee with respect to the application. Following consideration of the report, letters and presentations, the Committee adopted the staff recommendation. RECOMMENDATION: 1. That Common Council amend the City of Saint John Subdivision By -law by: a. Deleting the definition of "Department of Health" (ministere de la S'ante et du Mieux -etre) in Section 2; 165 -2- b. Deleting subsection 25(2) and replacing it with the following: "25(2) The Development Officer shall not approve any Subdivision Plan of land by which a municipal sanitary or combined sanitary /storm sewer main does not run unless such plan prominently displays the following statement: The approval of this Subdivision Plan by the Development Officer does not constitute and shall not be construed as a warranty or representation that any lot shown hereon is suitable or can economically be made suitable for any manner of on -site sewage disposal." c. Deleting Section 28; d. Repealing Section 4(a) of Schedule A and substituting the following: "Where required sanitary sewers (mains and laterals and pollution control) design and construction to be approved by the Commissioner except in unserviced subdivisions." e. Deleting Section 4(b) and 4(c) of Schedule A. 2. That Common Council give First Reading and authorize advertising for a Public Hearing to consider the following amendments to the City of Saint John Zoning By -law to be held on October 24, 2011 at 7:00 p.m. in the Council Chamber: a. Repealing Section 110(3)(a) and substituting the following: "Minimum lot area ........ ..........................5,350 square metres" b. Repealing Section 110(3)(b) and substituting the following: "Minimum lot width ............... .............................59 metres" c. Repealing Section 111(3)(a) and substituting the following: "Minimum lot area ........ ..........................5,350 square metres" d. Repealing Section 111(3)(b) and substituting the following: "Minimum lot width .............. .............................59 metres" e. Repealing Section 120(2)(a)(i) and substituting the following: "Minimum lot area ........ ..........................5,350 square metres" f. Repealing Section 120(2)(b)(i) and substituting the following: "Minimum lot width ............... .............................59 metres" g. Repealing Section 121(2)(a)(i) and substituting the following: "Minimum lot area ........ ..........................5,350 square metres" 166 -3- h. Repealing Section 121(2)(b)(i) and substituting the following: "Minimum lot width ................. .............................59 metres" i. Repealing Section 730(2)(a) and substituting the following: "Minimum lot area ........ ..........................5,350 square metres" j. Repealing Section 730(2)(b) and substituting the following: "Minimum lot width ................. .............................59 metres" k. Amending Section 140(2)(a) by replacing "5,000 square metres" with "5,350 square metres" 1. Repealing Section 820(1) and substituting the following: "(1) Existing Under -sized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: (a) a lot approved pursuant to a Subdivision By -law and included in a filed subdivision plan; or (b) (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." Re ectfWly submitted, CQ'olin Murray Chairman MR 167 i- IN. DATE: TO: FROM: FOR: AUGUST 12, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING PLANNING AND DEVELOPMENT MEETING OF AUGUST 16, 2011 PREWV Mark Reade, P. Eng., MCIP, RPP Senior Planner REVIEWED BY: Ken Forrest, MCIP, RPP Commissioner SUBJECT: Subdivision and Zoning By -Law Amendments regarding on -site servicing 0 On March 14, 2011, Common Council directed the City Manager and City Solicitor to prepare appropriate amendments to the Subdivision By -Iaw to terminate all City cost sharing for new infrastructure and submit the revised by -law to Common Council for consideration. In addition to the amendments regarding cost - sharing, Planning Star were also in the process of preparing amendments to the Subdivision By -law regarding changes to the approval of on -site sewage disposal systems that have been enacted by the Province of New Brunswick and minor amendments related to fees for simple subdivisions and Rural Road Standards. The City's Subdivision By -Law requires the assessment and approval or acceptance of the Provincial Department of Health for subdivisions requiring on -site disposal systems. With the proclamation of the Public Health Act on November 20, 2009, the Department of Health no longer has the authority to assess subdivision plans for on -site septic systems. However, to allow for a transition of these responsibilities, the Department of Health provided recommendations to planning authorities regarding subdivision assessments until November 15, 2010. The Province provided virtually no advance notice regarding their complete withdrawal from providing this service on the November 15, 2010 date. Given this downloading of Provincial responsibility regarding assessments, the Development Officer now has no legislative authority to approve subdivisions involving on -site septic systems. Installation of the on -site disposal systems are still approved by the Department of Health, with the installation required to be performed by a licensed installer. SAINT JOHN P.O. Box 1971 Saint John, NB Canada i2L 411 wwwsaintjohn.ca I C.P. 1971 Saint John, N. -B. Canada ER 41 168 City of Saint John Page 2 Proposed Subdivision and Zoning By -Law Amendments August 12, 2011 As a result of this, the Provincial Departments of Health and Environment have proposed that planning authorities 'in New Brunswick accept assessments from professionals who carry liability insurance. Amendments were developed to this effect for the Subdivision By -law and while the Planning Advisory Committee recommended that Common Council enact the amendments contained in the Staff Report considered at the April 5, 2011 meeting; Common Council, on the advice of the City Solicitor, proceeded to defer third reading to the proposed amendments relating to on -site servicing. The City Solicitor's office recommended that additional further consideration be given to the amendments pertaining to the on -site servicing to ensure enforceability. Planning and Legal Staff have met and now recommend that the section relating to approval of subdivision plans be revised to note that approval of the subdivision plan by the Development Officer does not constitute a warranty or representation that the land is'suitable or can be made suitable for on- site sewage disposal. Upon further review and discussion with the Department of Health, Staff are of the opinion that requiring a professional with liability insurance to conduct an assessment, is not worth the expense for the developer, it represents a potential liability to the municipality, and it provides no real assurances that Provincial approval will be given when it is time to install an on -site system. Should the lot be approved and the on -site disposal system fail, pressure could be placed on the Municipality to extend services or play a financial role in rectifying the problem. Instead, in accordance with how such situations are handled in the Provincial Subdivision Regulation which applies to unincorporated areas, Staff will employ the method utilized in the Provincial Subdivision Regulation - Community Planning Actl. Planning Staff will stamp the Final Plan of Subdivision with a notation that approval of the subdivision plan by the Development Officer does not constitute a warranty or representation that the land is suitable or can be made suitable for on -site sewage disposal. Through discussions with Department of Health representatives, it was noted that the minimum lot size to accommodate on -site sewage disposal for the sewage flow generated by a four - bedroom dwelling (1705 litres /day) would be 5,350 square metres with a minimum lot width of 59 metres.2 A three bedroom dwelling (13 65 litres /day) requires a minimum lot area of 4,000 square metres and a minimum width of 58 metres. Given this, Staff are of the opinion that the minimum lot size in the Zoning By -law for a residential use serviced by an on -site disposal system should be 5,350 square metres and a minimum lot width of 59 metres as this would cover the potential addition of a fourth bedroom to a three bedroom home. Staff are of the opinion that this is erring on the side of caution to cover off potential legal and illegal additions of a fourth bedroom to dwellings. Staff recommend that the Zoning By -Law be amended to reflect this minimum lot area and minimum lot width. The amendments are in conformity with the City's Growth Strategy as the by -law revisions are required to support the proposed development within the three Rural Settlement Areas (Treadwell Lake, Martinon to Ketepec and Lorneville). ' Community Planning Act. Regulation 80 -159 Provincial Subdivision Regulation. Subsection 7(3) New Brunswick Department of Health. New Brunswick Technical Guidelines for On -site Sewage Disposal Systems. Version 2. March 2011. 169 City of Saint John I j Page 3 Proposed Subdivision and Zoning By -Law Amendments August 12, 2011 STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council amend the City of Saint John Subdivision By -law by: a. Deleting the definition of "Department of Health" (ministere de la Sante et du Mieux -etre) in Section 2; b. Deleting subsection 25(2) and replacing it with the following: "25(2) The Development Officer shall not approve any Subdivision Plan of land by which a municipal sanitary or combined sanitary /storm sewer main does not run unless such plan prominently displays the following statement: The approval of this Subdivision Plan by the Development Officer does not constitute and shall not be construed as a warranty or representation that any lot shown hereon is suitable or can economically be made suitable for any manner of on -site sewage disposal." c. Deleting Section 28; d. Repealing Section 4(a) of Schedule A and substituting the following: "Where required sanitary sewers (mains and laterals and pollution control) design and construction to be approved by the Commissioner except in unserviced subdivisions." e. Deleting Section 4(b) and 4(c) of Schedule A. 2. That Common Council give First Reading and authorize advertising for a Public Hearing to consider the following amendments to the City of Saint John Zoning By -law to be held on October 24, 2011 at 7:00 p.m.in the Council Chamber: a. Repealing Section 110(3)(a) and substituting the following: "Minimum lot area ................. ..........................5,350 square metres" b. Repealing Section 110(3)(b) and substituting the following: "Minimum lot width .................... .............................59 metres" c. Repealing Section 111(3)(a) and substituting the following: "Minimum lot area ................. ..........................5,350 square metres" d. Repealing Section 111(3)(b) and substituting the following: "Minimum lot width .................... .............................59 metres" e. Repealing Section 120(2)(a)(i) and substituting the following: "Minimum lot area ................. ..........................5,350 square metres" f. Repealing Section 120(2)(b)(i) and substituting the following: "Minimum lot width .................... .............................59 metres" 170 City of Saint John Page 4 Proposed Subdivision and Zoning By -Law Amendments August 12, 2011 MR g. Repealing Section 121(2)(a)(i) and substituting the following: "Minimum lot area ................. ..........................5,350 square metres" h. Repealing Section 121(2)(b)(i) and substituting the following: "Minimum lot width .................... .............................59 metres" i, Repealing Section 730(2)(a) and substituting the following: "Minimum lot area ................. ..........................5,350 square metres" j. Repealing Section 730(2)(b) and substituting the following: "Minimum lot width .................... .............................59 metres" k. Amending Section 140(2)(a) by replacing "5,000 square metres" with "5,350 square metres" 1. Repealing Section 820(1) and substituting the following: "(1) Existing Under -sized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: (a) a lot approved pursuant to a Subdivision By -law and included in a filed subdivision plan; or (b) (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." 171 BY -LAW NUMBER C.P.121- A BY -LAW TO AMEND THE SAINT JOHN SUBDIVISION BY -LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Saint John Subdivision By- law, enacted on the nineteenth day of December, A.D. 2005, is amended by: ARRETE No C.P. 121 - ARRETE MODIFIANT L'ARRETE DE LOTISSEMENT DE SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a 6dict6 ce qui suit: L'Arretd de lotissement de Saint John, ddicte le dix -neuf d6cembre 2005, est modifi6 comme suit: 1. Deleting the definition of "Department 1. of Health" (ministere de la Sante et du Mieux -titre) in Section 2; L'article 2 est modifi6 par la suppression de la definition du ministere de la Santd et du Mieux- etre » (Department of Health). 2. Deleting subsection 25(2) and 2. Le paragraphe 25(2) est supprimd et replacing it with the following: remplacd par: "25(2) The Development Officer shall not approve any Subdivision Plan of land by which a municipal sanitary or comined sanitary/storm sewer main does not run unless such plan prominently displays the following statement: The approval of this Subdivision Plan by the Development Officer does not constitute and shall not be construed as a warranty or representation that any lot shown hereon is suitable or can economically be made suitable for any manner of on -site sewage disposal;" 3. Deleting Section 28; 25(2) L'agent d'amdnagement n'approuve pas un plan de lotissement d'un terrain ou it y a absence dune conduite d'6gout municipal sanitaire ou dune conduite d'dgout sanitaire et pluvial combine a 1'exception dun plan qui affiche bien en vue 1'6nonc6 qui suit : L'approbation du plan de lotissement par Vagent d'amenagement ne constitue pas et ne doit pas titre consideree comme une garantie ni une representation que tout terrain dans la presente est convenable ou peut titre convenable sur le plan economique pour quel que soit le type de reseau d'evacuation des eaux usees. » 3. L'article 28 est supprim6. 4. Repealing Section 4(a) of Schedule A 4. and substituting the following: "(a) Where required sanitary sewers (mains and laterals and pollution control) design and construction to be approved by the Commissioner except in unserviced subdivisions;" 5. Deleting Section 4(b) and 4(c) of 5. Schedule A. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2011 and signed by: L'annexe A est modifiee par 1'abrogation du paragraphe 4(a) et son remplacement par: (a) Egouts sanitaires (rigouts collecteurs, conduites secondaires et prdvention de la pollution) : conception et amdnagement a titre approuvds par le commissaire a 1'exception des lotissements non amrinagris. » L'annexe A est modifide par la suppression du paragraphe 4(b) et du paragraphe 4(c). EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arret6 le * jour de * 2011, avec les signatures suivantes : 172 Mayor/Maire Common Clerk/Greffierc communale First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture 173 BY -LAW NUMBER C.P. 110 - A LAW TO AMEND THE ZONING BY -LAW OF THE CITY OF SAINT JOHN ARRETE No C.P. 110 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Be it enacted by The City of Saint Lors d'une reunion du conseil John in Common Council convened, as communal, The City of Saint John a edictd follows: ce qui suit : The Zoning By -law of The City of L'Arretd de zonage de The City of Saint John enacted on the nineteenth day of Saint John, decrete le dix -neuf December, A.D. 2005, is amended by: (19) decembre 2005, est modifie en : 1. Repealing Section 110(3)(x) and 1. abrogeant Palinda 110(3)a) et en le substituting the following: remplagant par 1'alin6a suivant : "(a) Minimum lot area .... 5,350 square « a) lot dune superficie minimale de metres "; .... 5 350 metres carrels »; 2. Repealing Section 110(3)(b) and 2. abrogeant 1'alinda 110(3)b) et en le substituting the following: remplagant par Palinda suivant : "(b) Minimum lot width .... 59 « b) lot dune largeur minimale de metres "; .... 59 mdtres )>; 3. Repealing Section 111(3)(a) and 3. abrogeant Palinea 111(3)a) et en le substituting the following: remplagant par 1'alinea suivant : "(a) Minimum lot area .... 5,350 square « a) lot dune superficie minimale de metres "; .... 5 350 mdtres carres »; 4. Repealing Section 111(3)(b) and 4. abrogeant Palinda 111(3)b) et en le substituting the following: remplagant par Palinea suivant : "(b) Minimum lot width .... 59 metres "; 5. Repealing Section 120(2)(a)(i) and substituting the following: "(i) Minimum lot area .... 5,350 square metres"; b) lot dune largeur minimale de .... 59 metres »; 5. abrogeant le sous - alinda 120(2)a)(i) et en le remplagant par le sous -alinda suivant : (i) lot dune superficie minimale de .... 5 350 mdtres canes »; 6. Repealing Section 120(2)(b)(i) and substituting the following: 6. abrogeant le sous - alinda 120(2)b)(i) et en le remplagant par le sous - alinda "(i) Minimum lot width .... 59 metres "; suivant : 7. Repealing Section 121(2)(a)(i) and « (i) lot dune largeur minimale de substituting the following: .... 59 metres »; "(i) Minimum lot area .... 5,350 square 7. abrogeant le sous - alinda 121(2)a)(i) et metres "; en le remplagant par le sous - alinea suivant : 8. Repealing Section 121(2)(b)(i) and substituting the following: "(i) Minimum lot width .... 59 metres"; 9. Repealing Section 730(2)(a) and substituting the following: (i) lot d'une superficie minimale de .... 5 350 metres carrels »; 8. abrogeant le sous - alinda 121(2)b)(i) et en le remplagant par le sous - alinea suivant : 174 "(a) Minimum lot area .... 5,350 square metres"; « (i) lot d'une largeur minimale de .... 59 metres »; 10. Repealing Section 730(2)(b) and 9. abrogeant Palinea 730(2)a) et en le substituting the following: remplagant par 1'alinea suivant : "(b) Minimum lot width .... 59 metres;" « a) lot d'une superficie minimale de .... 5 350 metres carres »; 11. Amending Section 140(2)(a) by 10. abrogeant l'alintia 730(2)b) et en le replacing "5,000 square metres" with remplagant par Palinea suivant "5,350 square metres "; 12. Repealing Section 820(1) and substituting the following: "(1)Existing Under -sized Lots Notwithstanding any requirement of this By -law with respect to minimum lot size, minimum lot width or minimum lot depth, a building, structure or use permitted in a zone may be placed, erected or altered on a lot therein that does not meet such requirements, if the lot was: (a) a lot approved pursuant to a Subdivision By -law and included in a filed subdivision plan; or (b) (i) the subject matter of a separate deed or a separate description in a deed of two or more parcels and registered in the Registry Office in the County of Saint John, and (ii) held under distinct and separate ownership from adjoining lots, and if such lot is serviced by municipal water and sewerage, or is approved for an on -site sewage disposal by the Department of Health." IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by -law the * day of *, A.D. 2010 and signed by: « b) lot d'une largeur minimale de .... 59 metres; 11. modifiant Palinea 140(2)a) en remplagant « 5 000 metres carres » par « 5 350 metres carrtis »; 12. abrogeant le paragraphe 820(1) et en le remplagant par le paragraphe suivant : "(1)Lots sous- dimensionnes existants Nonobstant toute exigence du present arrdte portant sur la superficie, la longueur et la largeur minimales des lots, un batiment, une construction ou un usage permis dans une zone peut -titre installe, erigti ou modifie sur un lot qui ne satisfait pas a ces exigences, si le lot est : a) un lot approuve en vertu de Parretti concernant le lotissement et inclus au plan de lotissement dtipose; ou b) (i) vise par un titre distinct ou par la description d'un titre distinct de deux parcelles ou plus, enregistre au bureau d'enregistrement des actes du comte de Saint John, et (ii) dont le proprititaire est distinct et stiparti de celui des lots contigus, et si ce lot est desservi par des services d'eau et d'egout municipaux, ou si le ministere de la Sante a autorise une evacuation des eaux usties sur place. » EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrdtd le * jour de x 2010, avec les signatures suivantes : 175 Mayor/Maire Common Clerk/Greffiere communale First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture 176 l� Planning Advisory Committee August 18, 2011 Your Worship and Councillors: P.O. Box 1971 506 658 -2800 Saint John New Brunswick Canada E2L 4L1 ei 11 City of Saint John SUBJECT: Proposed Subdivision - 2797 Loch Lomond Road The Committee considered the attached report at its August 16, 2011 meeting. Mr. Joe Mallette, the developer, and Mr. Gerry Roberts of Kierstead Quigley and Roberts, attended the meeting and advised they were in agreement with the Staff Recommendation. Mr. Mallette and Mr. Roberts expressed concerns with the requirement of Municipal Operations and Engineering that the developer design and fully construct the future street segments between Lots 5 and 6 from Meredith Avenue to Jadvo Street and the connection of Mattro Street from Jadvo Street during this phase as these sections of Future Streets are not on the developer's property.. Mark Reade noted the Subdivision By -law requires the construction of these access points. The Committee also received one letter expressing concerns about the proposal. A copy of this letter is attached. No one else appeared before the Committee with respect to the application. Following consideration of the report, letters and presentations, the Committee adopted the staff recommendation with respect to the subdivision of the site with the request that Council assent to the plan and authorize the preparation and execution of the Subdivision Agreements with regards to past practice regarding the requirements for developers with respect to constructing infrastructure beyond their property boundaries. The Committee also granted a variance to the requirements of the Subdivision By- law that would reduce the minimum street right of way standard for rural roads from 23.1 metres to 20 metres for the streets within this proposed subdivision. RECOMMENDATION: 1. That Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Bally Desmond 177 -2- Subdivision, Phase 3 tentative plan, as well as to any necessary municipal services and public utility easements. 2. That Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure provision of the required work and facilities, including detailed site and drainage plans for the approval of the Chief City Engineer or his designate, as well as any additional infrastructure costs associated with this proposed subdivision development. In doing so Council should consider past practice regarding the requirements for developers with respect to constructing infrastructure beyond their property boundaries. Respec�ully submitted, f .��- - C4� ay Chairman IffIVA Project No. 11 -208 178 The City Of Saint john DATE: TO: FROM: AUGUST 12, 2011 PLANNING ADVISORY COMMITTEE COMMUNITY PLANNING 1 PLANNING. AND DEVELOPMENT FOR: MEETING OF AUGUST 16, 2011 PREPARED BY: REVIEWED BY: 2410- Mark Reade, P. Eng., MCIP, Rpp Ken Forrest, MCIP, RPP Senior Planner Commissioner SECT: 5 Name of Applicant: A.J. Mallette & Sons (1985) Ltd. Name of Owner: A. J. MalIette & Sons (1985) Ltd. Location: 2797 Loch Lomond Road PID: Portion of 00326223 Municipal Plan: Unserviced Residential Zoning: "RR" One Family Rural Residential Proposal: To develop a rural residential subdivision having approximately 69 lots Type of Application: Subdivision, and Variance that would reduce the required minimum street right of way width for rural roads from 23.1 metres to 20 metres. �1 SAINT JOHN —11 P.O. Box 1971 Saint john, NB Canada E2L 40 1 www.saingohn.ca I C.P. 1971 Saint John, NA. Canada E2L 4L1 179 A.J. Mallette & Sons (1985) Ltd. 1 2797 Loch Lomond Road Page 2 August 12, 2011 JURISDICTION OF COMMITTEE: The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council concerning the vesting of public streets and land for public purposes of land. in conjunction with the subdivision The Community Planning Act authorizes the Planning Advisory Committee to grant reasonable variances from the requirements of the Subdivision By -Iaw. The Committee can impose conditions. STAFF RECOMMENDATION TO COMMITTEE: 1. That Common Council assent to one or more subdivision plans, in one or more phases, in general accordance with the submitted Bally Desmond Subdivision, Phase 3 tentative plan, as well as to any necessary municipal services and public utility easements. 2. That Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure provision of the detailed site required work and facilities, including and drainage plans for the approval of the Chief City Engineer or his designate, as well as any additional infrastructure costs associated with this proposed subdivision development. 3. That the Planning Advisory Committee grant a variance to the requirements of the Subdivision By -law that would reduce the minimum street right of way standard for rural roads from 23.1 metres to 20 metres for the streets within this proposed subdivision. BACKGROUND: On August 27, 2007 Common Council gave first and second reading to a proposed rezoning of the subject site for an unserviced subdivision with 89 lots on an internal street system. Third reading was withheld pending the completion of a Comprehensive Water Supply Source Assessment. This assessment was completed in July of 2008; however, the maximum six month period between public notice and third reading had expired so the applicant was obliged to re -apply for the proposed rezoning and subdivision. On February 12, 2007 Common Council assented to one or more subdivision plans for the initial 15 lots of the Bally Desmond Subdivision along Hillcrest Road, and to any required municipal services or public utility easements. Council also assented to a Land for Public Purposes dedication of approximately 5,500 square metres of land and authorized the preparation and execution of a City/Developer Subdivision Agreement(s) to ensure provision of the required work, including detailed drainage plans for the approval of the Chief City Engineer. All of these Subdivision Approval. i 5 Iots have _received Final :m A. J. Mallette & Sons (19 85) Ltd. ' 2797 Loch Lomond Road Page 3 August 12, 2011 On September 9, 2008 the Committee considered a new application to create an unserviced subdivision with 89 lots on an internal street system. Given the concerns with water quality and quantity noted in the Comprehensive Water Supply Source Assessment, and the limited number of test wells, the Committee agreed with the staff recommendation and recommended that the rezoning and subdivision be denied. The application was withdrawn prior to consideration by Common Council. The applicant reapplied in late -2008, proposing a first phase of development consisting of 20 lots. At its meeting of December 16, 2008 the Planning Advisory Committee recommended that Council approve the rezoning and assent to the proposed 20 -lot rural residential subdivision. Common Council held the public hearing and gave first and second reading for the proposed rezoning on December 22, 2008. Third reading was given and Section 39 conditions were imposed on the rezoning on January 5, 2009. In addition to the rezoning, Council also considered the proposed 20 -lot subdivision at its meeting of December 22, 2009 and assented to the proposed Land for Public Purposes dedication and the preparation of a City/Developer Subdivision Agreement. Assent to the municipal services and public utility easements were given by Common Council at its meeting of February 1, 2010. To date 17 of the 20 lots have received Final Subdivision Approval. At its meeting of June 21, 2011 the Committee considered an application to rezone the portion of land that is the subject of the current subdivision application from "RS -1" One and Two Family Suburban Residential to "RR" One Family Rural Residential. The Committee recommended that Common Council approve the rezoning subject to the Section 39 condition that the developer notifies buyers in writing of potential groundwater quality and quantity concerns. Common Council held the Public Hearing for the rezoning at its meeting of July 4, 2011 and gave third reading to the zoning by -Iaw amendment and condition at its meeting of July 18, 2011. INPUT FROM OTHER SOURCES: Municipal Operations and Engineering has the following comments regarding the proposed subdivision at 2797 Loch Lomond Road: • There are no municipal services in this area. • Detailed engineering (drainage and street) plans must be provided by the developer's engineering consultant to the City for review and approval. • The proposal shows a dead -ended street between proposed Lots 55 and 56 and adjacent to Simpco Development Ltd. A properly designed and constructed permanent turnaround is required. • A previous subdivision proposal mentioned a pedestrian connection; however this proposed plan does not include any connection. Acceptable maximum walking distance should be considered between the dead -end of section of proposed Evandale Avenue and Mattro Street to identify if a pedestrian trail connection should be built between the two. • The developer's engineering consultant must provide to the City for review and approval detailed stormwater and site drainage plans and design brief. 181 A.J. Mallette &. Sons (1985) Ltd. 2797 Loch Lomond Road Page 4 August 12, 2011 • All street design geometry must meet all applicable street design guidelines, City Specifications and by -laws. • The future street segments between proposed Lots 5 and 6 from Meredith Avenue to Jadvo Street must be designed and fully constructed during this phase. • It appears as though the proposed LPP dedication has Grahams Brook running through the site. It may not be practical to set aside LPP with a brook through the lot. • The connection of Mattro Street from Jadvo Street to the proposed new development must be fully designed and constructed as part of this phase. • Melissa Lane must be designed and constructed to Hillcrest Road as part of this phase and as shown on the Tentative Plan. • The existing dead -end of Greenhill Road, which is intended to provide access to this development must be brought up to the same standard as the proposed subdivision streets. • The level of cut- through traffic between Hillcrest Road and Loch Lomond Road via the connection made by the proposed streets should be considered to ensure the overall traffic levels are acceptable for these local streets. • A right -of -way width of 23.1 metres is required to ensure that the streets are constructed with properly side - sloped ditches and that these ditches are contained within the public right -of -way. Buildings and Inspection Services has no objections to this application. Saint John Fire Department has no objection to the subdivision application; however the Fire Department makes note that the street network would have to adhere to the following National Building Code Standard 3.2.5,6. Access Route Design which provides that the road: a) Have a clear width not less than 6 metres, unless it can be shown that lesser widths are satisfactory. b) Have a centerline radius not less than 5 m. c) Have an overhead clearance not less than 5 m. d) Have a change in gradient not more than 1 in 12.5 over a minimum distance of 15m. e) Be designed to support the expected loads imposed by firefighting equipment and be surfaced with concrete, asphalt, or other material designed to permit accessibility under all climate conditions. f) Have turnaround facilities for any dead -end portion of the access route more than 90m long, and g) Be connected with a public thoroughfare. The Saint John Fire Department reserves the right to accept any turn - around areas as defined by the developer. A site assessment will be required for the purposes of determining whether fire apparatus can turn in any of the proposed turn around areas (Cul -De -Sac). Leisure Services recommends taking cash -in -lieu for the proposed subdivision. Geographic Information Systems (Planning and Development) notes the proposed street names are acceptable and have been reserved as a result of a 2007 Planning Advisory Committee recommendation. Saint John Energy has been notified of the application. :. A.J. Mallette & Sons (1985) Ltd. Page 5 2797 Loch Lomond Road August 12, 2011 Bell Aliant has been notified of the application. Rogers have been notified of the application. Maritimes & Northeast Pipeline, Enbridge Gas, and Brunswick Pipeline have been notified of the application. Maritimes & Northeast Pipeline and Brunswick Pipeline note this area is clear of their facilities. AN= �I�: Subject Site and Surrounding Area The subject site is located in East Saint John along Loch Lomond Road, east of the Hillcrest Heights Subdivision. The undeveloped 50 hectare property has rolling topography and mature forest cover, with a small valley and stream in the northwest corner of the property. The surrounding area contains a range of large, forested parcels of land, single - family rural development and newer, unserviced rural residential subdivisions. Surrounding zoning in the area is largely "RR" One Family Rural Residential and "RS -1" One and Two Family Suburban Residential. Proposed Development The applicant is proposing to develop the remaining phases of an unserviced subdivision, creating approximately 69 lots on both extensions to existing Public Streets and new Public Streets. A 4.9 hectare parcel of Land for Public Purposes is proposed in the northeastern portion of the site adjacent to past dedications obtained by the City along Graham's Brook. Municipal Plan Direction The current Municipal Plan designates this area of the City as Unserviced Residential, and considers it appropriate for larger residential lots with on -site services. The Plan classifies rural residential subdivisions as planned, low- density, non -farm residential subdivisions that are physically separated from existing built -up areas. It is intended that the value of rural living will compensate for any inconvenience associated with the lack of urban services. With respect to the staging areas for development outlined in the current Municipal Plan, the development is outside of the Stage 1 and Stage 2 areas that are anticipated to be fully serviced and is instead within the Rural Area outlined on Schedule 9 -A of the current Municipal Plan. Policy 2.4.4.13 outlines criteria related to the design of Rural Residential subdivisions and requires that rural residential subdivisions have no fewer than 20 lots arranged in a cluster (or in a traditional subdivision layout) and fronting primarily on an internal local street system which has reasonable but limited access onto the City street system via an adjacent arterial or collector public street. Individual lots in a rural residential subdivision must have independent septic and well systems acceptable to the responsible Provincial Departments as well as the City, and internal roads must be developed to a 183 A,J. Mallette & Sons (1985) Ltd. Page 6 2797 Loch Lomond Road August 12, 2011 country standard as set out by the Subdivision By -law. The Plan also requires that these subdivisions be implemented, in part, by rezoning to the "RR" One Family Rural Residential zone and that Land for Public Purposes equal to 10 percent of the development and generally suitable for active recreation purposes be granted to the City in conjunction with the subdivision development. Density of the various residential areas and the overall net residential density of the development is within the maximum established in the Municipal Plan. The area of proposed lots totals 37 hectares which yields a net density of 1.9 units per hectare, which is below the 38 units per hectare maximum established in the Plan for low density areas. The proposed development is consistent with the provisions of the existing Municipal Plan. Growth Strategy The subject property is outside of the Primary Development Area boundary established in the Growth Strategy, and within an area that is designated as an Area of Stability or Minor Change. Within Areas of Stability or Minor Change, residential neighbourhoods will be encouraged to evolve naturally through minor ill development that keeps with the existing neighbourhood character and scale. It is also a committed development. While one of the overall directions of the Growth Strategy and new Municipal Plan will be the limitation of rural ribbon development and rural sprawl, Staff note that this project was started in 2007 and 2008 ' prior to the development of Plan SJ. The rezoning application was filed on March 9, 2011 prior to the adoption of the Growth Strategy by Common Council on March 14, 2011. Through discussions with the applicant it has also been noted that the overall design of the project and initial phases of the project constructed to date have involved consideration of issues such as the overall drainage for the development which has resulted in investments that have been made in good faith presuming that the overall project will be completed. This was a key consideration of the approval of the rezoning application by the Planning Advisory Committee and Common Council in July 2011. While the proposed development is clearly not a form of development that is intended in the Growth Strategy, Staff are of the opinion that it is important that the City employ fairness with developers who have made investments in developing property and who have projects that are progressing towards completion with completed development phases. For new projects, staff would likely not have a similar opinion. Staff are therefore of the opinion approval of this application is appropriate. Zoning Ry -law Considerations The plan illustrates the proposed creation of 69 lots, each meeting or exceeding the current "RR" One Family Rural Residential zone requirements for a minimum lot area of 5,000 square metres, minimum lot width of 60 metres and minimum lot depth of 40 metres. Therefore the proposed development conforms to the current Zoning By -Law provisions. ., A.J. Mallette & Sons (1985) Ltd. Page 7 2797 Loch Lomond Road August 12, 2011 Subdivision By -law Requirements and Variance The proposed subdivision meets the requirements of the Subdivision By -law regarding future streets, street length, and cul -de -sac dimensions. Right -of -way widths of the proposed Public Streets in the development are 20 metres. The Subdivision By -law was amended on April 26, 2011 to require a 23.1 metre right -of -way width for roads such as those proposed in the subdivision which utilize drainage ditches and do not have concrete curb and gutter and sidewalks. Staff note the development application was filed on March 9, 2011 prior to the amendment to the Subdivision By -Law. Given this, combined with the fact that the existing streets in the development has been designed to the 20 metre wide right -of -way standard, Staff recommend approval of the variance to reduce the required right -of -way width. Servicing and Access The 69 lots proposed in this remaining portion of the development will be serviced by on -site wells and septic systems. The Municipal Plan directs that "a rural type of service, usually on -site wells and septic systems, will be regarded as a permanent feature of this lifestyle ". This area of the City has generally been found to be suitable for on -site servicing. However the Comprehensive Water Supply Source Assessment, completed in 2008 as part of the previous application for the lands, indicated that low well yields and arsenic were a concern for the subdivision of lands that are the subject of this application. These concerns led staff to recommend denial of the original proposal to rezone and subdivide 89 lots for unserviced residential development. As previously noted, the applicant withdrew the previous application as a result of these concerns. Prior to the previously approved application for rezoning and subdivision for 20 lots, the applicant's consultant, Fundy Engineering, submitted additional information regarding the well yields and has conducted further testing for arsenic concentrations. Additional reports from Fundy Engineering indicated that, with regards to water quantity, all of the Phase 11 test wells, save for one, have a daily inflow that exceeded the daily outflow requirements for a three- bedroom residence. For wells that may not have the required inflow, the report concluded that the three low - yielding test wells were drilled deep enough that the well -bore could accommodate all of the water supply required during peak demand periods (in other words, the well -bore could act as a storage tank that would refill during non -peak times to supply an adequate amount of water during peak times). As well, the report noted that a review of 228 well logs within a 5 km radius of the proposed subdivision showed that 72% can safely meet the peak demand for a three- bedroom residence in the absence of on- site storage while 28% cannot. These data indicate that it is not unusual for wells in the area to have yields less than that required for a three- bedroom residence. With regard to water quality, Fundy Engineering originally performed water chemistry tests on two of the five test wells. As a result of concern regarding the concentrations of arsenic, water chemistry tests were performed on the remaining three test wells. A subsequent report from Fundy Engineering 185 A.J. Mallette & Sons (1985) Ltd. Page 8 2797 Loch Lomond Road August 12, 2011 indicated that four of the five test wells had arsenic concentrations below the Canadian Drinking Water Quality Guidelines, yielding water safe for human consumption. Additional sampling to confirm arsenic concentrations in all wells in the subdivision is recommended prior to domestic consumption, and, if additional sampling shows that arsenic may persist above the Guideline levels, it is recommended that remedial treatments be installed in the well to provide a safe supply of potable water. Treatments such as reverse osmosis are widely available, affordable and easy to service. Staff note a condition of the July 2011 rezoning was that the developer notify purchasers in writing of potential groundwater quality and quantity concerns. In 2009, Dillon Consulting completed a review of the aquifer carrying capacity in the Hillcrest / Loch Lomond Area. The Study (Executive Summary attached) found that water source supply assessments conducted in the area, with the exception of the Bally Desmond study conducted by Fundy Engineering, suggest there is adequate water quantity. The observation of lower quantity yields in the Bally Desmond study is consistent with Dillon Consulting's finding that well yields depend on the fracture density of the bedrock. The Dillon Study recommended that future potable water wells in the area be extended to a depth where the minimum yield is attained or to a depth where a combination of in -bore storage and estimated yield can provide required demand. The City's Subdivision By -Law requires the approval or acceptance of the Provincial Department of Health for subdivisions requiring on -site disposal systems. With the proclamation of the Public Health Act on November 20, 2009, the Department of Health no longer has the authority to assess subdivision plans for on -site septic systems. However, to allow for a transition of these responsibilities, the Department of Health provided recommendations to planning authorities regarding subdivision assessments until November 15, 2010. The Province provided virtually no advance notice regarding their complete withdrawal from providing this service on the November 15, 2010 date. Given this downloading of Provincial responsibility, the City now has no Iegislative authority to approve developments involving on -site septic systems. Through discussions with Department of Health representatives during recent amendments to the City's Subdivision By -Law, it was noted that the minimum lot size to accommodate on -site sewage disposal for the sewage flow generated by a four - bedroom dwelling (1705 litres /day) would be 5350 square metres with a minimum lot width of 59 metres.1 A three bedroom dwelling (13651itres /day) requires a minimum lot area of 4000 square metres and a minimum width of 58 metres. Given this, Staff are of the opinion that the minimum lot size in the Zoning By -law for a residential use serviced by an on -site disposal system should be 5350 square metres and a minimum lot width of 59 metres as this would cover the potential addition of a fourth bedroom to a three bedroom home. Staff are of the opinion that this is _erring on the side of caution to cover off potential legal and illegal additions of a fourth bedroom to dwellings and plan to move forward on amendments to the Zoning By -Law to reflect this minimum lot area and minimum lot width. While the proposed lot areas and widths meet the current requirements of the Zoning By -Law, the Committee is dealing with proposed amendments to the Zoning By -Law, on tonight's agenda, that would increase the minimum lots area for an unserviced residential lot. As such, the some of the proposed lots may have to be increased in size. ' New Brunswick Department of Health. New Brunswick Technical Guidelines for On -site Sewage Disposal Systems. Version 2. March 2011. :. A.J. Mallette & Sons (1985) Ltd. Page 9 2797 Loch Lomond Road August 12, 2011 The Tentative Subdivision plan shows a street network that connects to existing streets and adjacent undeveloped Iands. These involve connections to existing streets outside of the development and a connection to the adjacent parcel of land to the west, owned by Simpco Development. Municipgments to be constructed as part of the al Operations and Engineering requires the following roadway se development and these will be requirements of the City / Developer Subdivision Agreement: • The future street segments between Lots 5 -6 from Meredith Avenue to Jadvo Street must be designed and fully constructed during this phase. This includes the Future Street portion of Mattro Street between Jadvo Street and Meredith Avenue. • Melissa Lane must be designed and constructed to Hillcrest Road as part of this phase and as shown on the Tentative Plan. • The existing dead -end of Greenhill Road, which is intended to provide access to this development, must be brought up to the same standard as the proposed subdivision streets. • The Tentative Subdivision plan submitted with the rezoning application shows a dead -ended street (Evandale Avenue) adjacent to Lots 55 and 56 and adjacent to Simpco Development Ltd. A properly designed and constructed permanent turnaround is required at this Iocation if the connection section of Evandale Street in the adjacent development has not yet been constructed. Street names for new streets in the development (Melissa Lane, Meredith Avenue, Malory Street and Evandale Avenue) were approved by the Planning Advisory Committee at their meeting of August 21, 2007. Land for Public Purposes As previously noted, the applicant is proposing to convey approximately 4.9 hectares of Land for Public Purposes (LPP) in conjunction with the remaining phases of the development, adding to the 5,536 square metres dedicated during the earlier phase. While Leisure Services is recommending cash -in -lieu, staff note acceptance of land over cash -in -lieu has been a consistent part of past Staff Recommendations for development on the site. Staff recommend that the Committee recommend that Common Council assent to Lands for Public Purposes as shown on the Tentative Plan. The proposed Land for Public Purposes would provide a continuation of the LPP previously accepted for the Hillcrest Heights Subdivision. The land, and the land dedicated in the earlier phase of this development, was intended to protect a small stream and this current LPP dedication would extend this protection and provide the potential for walking or hiking trails through the valley adjacent to the stream. CONCLUSION: The applicant is seeking permission to subdivide one of the remaining portions of the subject property in order to create 69 further unserviced serviced lots in the Bally Desmond Subdivision. The proposed subdivision design satisfies the requirements of the Zoning and Subdivision By -law, except that the width of the proposed streets cannot satisfy the new right of way standard for these types of streets. However, under the circumstances this variance is considered reasonable and is recommended. The 187 A.J. Mallette & Sons (1985) Ltd. Page 10 2797 Loch Lomond Road August 12, 2011 proposed development is in conformity with the current Municipal Plan. Therefore approval of the application is recommended. MR Project No. 11 -208 im / N. ke po tj Ln 4N ff MN Ir co am to ir EL rs Cny litULM Executive Summary The Loch Lomond /Hillcrest area of the City of Saint John is currently identified as appropriate for residential development in the Municipal Plan and has been developing at an increasing rate in the past few years. Recent water supply assessment studies in the area have identified concern for the long -term sustainability of the aquifer in light of on. going subdivision development. Dillon Consulting was hired by the City of Saint John to (1) characterize the aquifer to determine the potential implications of continued development on water quality and quantity (2) recommend planning Policy address those implications and (3) review the application and review process changes unserviced residential subdivision. As described in Section 3 of this report, Dillon proposed a multi -level characterization of the region's bedrock geology using information from a variety of sources currently available through the -New Brunswick Department of Environment (NBDENV) to generate a Geographic Information System (GIS) Database. NBDENV has removed property identification number, which had historically been available, from the Well Log information database such that they can no longer be linked to an individual property time of this study. . As a result, Dillon compiled a GIS database utilizing various other resources available at the Hydrogeological findings in the report (see Section 5.1) are related to water quantity, quality and previously completed water supply source assessments. In particular, potable wells assessed have significant variability of total well depth and estimated yield which is likely associated with the occurrence, density and connectedness of water bearing fractures at a specific-location. Approximately 82% of potable wells assessed produce groundwater at yields above the acceptable minimum yield. Remaining wells located within the study area do not appear to present a concern to current home owners, as they have likely been installed deep into the bedrock aquifer providing significant storage. -Dillon completed a door to door survey of 32 residents located in the study area. Based on this survey, the- aquifer underlying these properties currently provides sufficient groundwater quantity to the users of this densely populated section of the study area. it is likely that continued development of the area similar to that in the surveyed subdivision could be supported by the aquifer; however, Dillon does not suggest this to be sustainable for the groundwater resource. Water source supply assessments completed in the vicinity of the study area, with the exception of the Bally Desmond study suggest that there is adequate water quantity. The Bally Desmond study suggested that test well installed in the proposed development could not be identified as high yield wells. These observations are consistent with Dillon findings that well yields in the study area are dependent on the fracture density encountered at a Hillcrest Aquifer Carrying Capacity Study 191 specific location and for circumstances where insufficient yield is encountered that additional storage be provided. Water quality within the study area is generally observed to be good (analytical summary and those surveyed) with the majority of noted water quality related issues being associated with aesthetic parameters. There were, however, instances where exceedonces to the Health based Canadian Drinking Water Quality Guidelines (CDWQG) were noted for arsenic and lead and in these cases, Dillon- has suggested that further evaluation of arsenic and lead in the general area or resampling of impacted wells be considered. Planning data in the report includes a brief overview of provincial and municipal policies that are applicable to unserviced residential development, the application and review process, a review of existing and proposed development in the study area and a relevant best practice review of the processes used by the Halifax Regional Municipality, Greater Moncton District Planning Commission and City of Charlottetown. Planning issues related to unserviced residential development identified in this report (refer to Section 5.2) include: • The best practices review reveals that the City appears to be a minority in allowing and encouraging unserviced residential subdivision development and that subdivision application fees also appear to be low. • The City does not currently have a hydrogeologist on staff. • Inconsistencies were identified in the process used to receive and review applications. • Concerns have been raised by both the Province and City Planning and Development staff about water supply assessments taking place on a small scale (i.e. phase by phase) rather than a big picture approach. Based on the results of the hydrogeological analysis (refer to Section 5.1), it does not appear that there will be systemic water quality or quantity issues associated with future development in the study area. However, individual wells may have quantity or quality issues depending on conditions found at each particular well location. Additional detail on the recommendations below can be found in Section 6.0. Recommendation 1: That future potable wells in the study area be extended to a depth where the minimum yield is attained or to a total depth where the combination of in -bore storage and the estimated yield can provide the required demand. Conversely, increased storage could also be obtained with the installation of a larger diameter casing and bore. Recommendation 2: That the City initiate an education and awareness mail -out campaign on residential wells and septic systems. Recommendation 3: That the City not support proposed changes of land use in the study that would permit uses that carp pose significant risk to groundwater quality. 1- 1111crest Aquifer Carrying Capacity Study 192 2 Recommendation 4: That the upcoming Growth Management Strotegy/Municipal Plan Review include an examination of developing conditions that would discourage unserviced residential subdivision development. Recommendation 5: As additional unserviced residential subdivisions are proposed in other rural areas of the City, consider undertaking a similar study to characterize the water supply in order to identify potential water quality and quantity issues related to the proposed development. Recommendation 6: That the City retain the services of an individual (or firm with) qualified hydrogeologist(s) on an as- needed basis. Recommendation 7: That an amendment be made to the Subdivision By -law to include the following; a) Create a new class of subdivision for Unserviced Rural Residential; b) Require a Comprehensive Water Source Supply Assessment for an application with 25 or more total lots (including all proposed phases) to be submitted to the Province and the City for review. The staff report to PAC shall include comments from the hydrogeologist retained by the City; and c) Outline an application fee for Unserviced Rural Residential subdivisions; the application fee for all other subdivisions will remain at the current $200 plus $10 per lot for each lot above the tenth lot. The average cost per application to have a hydrogeologist on retainer is estimated at $1,000. Therefore, for the purposes of cost recovery, the application fee for Unserviced Rural Residential subdivision is recommended to be $1,200 plus $100 per lot for each lot above the tenth lot. Recommendation 8: That the City standardize the application process for unserviced residential subdivisions with respect to the following: a) Identify when, in the process, a water supply assessment report is .requested and submitted (e.g. must be submitted with the tentative plan, may be submitted after the tentative plan, may be submitted after tentative plan approval); b) Whether comments from the Province must be received prior to advancing the application (e.g. comments must be received prior to approval of tentative plan, may be received after approval of tentative plan but prior to Development Officer approval of final plan); C) Whether a necessary rezoning to "RR" Rural Residential must be done in advance of tentative subdivision plan approval or concurrently; and d) Adopting a standard template for a water quality advisory note to be placed on final subdivision plans in order to communicate potential water quality issues to homebuyers. Itecomrnendation 9: That the City initiate discussions with the Province in regards to access to geo- referenced water quality and quantity data for study purposes. Hillcrest Aquifer Carrying Capacity Study 193 3 AUG -10 -2011 06:04P FROM: T0:15066582837 P,1 -;r-- C,7 f � �Ae AU6 7' :;r- A71 Ttf i s ��ef�D�rJ�s �o.J cY ,L- �PP L- 1CATfo•J Ar ePi97 �oerl �o•'" D�� RD LL0 C y� L 40A* AE'a Or S � �"2 u? A � � IJ,A itA,BL� a'n A-c Cori "s- go C CDC a o / /0 ` `7 7 GJ r rD IE- / /.,f S a tick T T A4 c z F ,e .-e-A r 6 A P(ZO7-e-cr Pg o v-2"Ty Sew FZLI-1.4 a Yr !� Vim, &3, ,36, f mod- �� r< INA�'� dColarn I S Il�[t��SA-2 791's � �. _,rK e S PROpoSf-NL- AUG J 12011 � p� �i z0 e N 46 fvx 194 September 7, 2011 To: Mayor Ivan Court and Members of Common Council Re: Bally Desmond Subdivision — Phase 3 2797 Loch Lomond Road This letter is with respect to Phase 3 of the Bally Desmond Subdivision located at 2797 Loch Lomond Road. On July 18th, 2011 Common Council gave third and final reading to rezone this parcel of land from "RS -1" One and Two Family Suburban Residential to "RR" One Family Rural Residential. During the PAC Meeting of August 16, 2011 to address the approval of the tentative subdivision plan for Phase 3 it was discussed that the developer agrees with Staff recommendation with the exception of the following two items: Municipal Operations and Engineering has requested the following: The future street segments between proposed Lots 5 and 6 from Meredith Avenue to Jadvo Street must be designed and fully constructed during this phase. • The connection of Mattro Street from Jadvo Street to the proposed new development must be fully designed and constructed as part of this phase. (See attached subdivision plan). The future street between Lots 5 and 6 from Meredith Avenue to Jadvo Street is outside of the scope of this Phase 3 development. This parcel of land was part of the Phase 2 development. It was dealt with and addressed at the PAC Meeting of August 21, 2007 (see attached minutes). The conditions listed above are stating that the developer of the Bally Desmond Subdivision must develop and complete two adjoining streets in their entirety from his subdivision through the adjoining subdivision. This adjoining subdivision was constructed only 5 years ago and the City neglected to request that this adjacent infrastructure be completed at that time. 195 This request was discussed at length during the PAC Meeting of August 16, 2011. PAC Members were in agreement with the developer that he should complete the street to his own property line and they were also of the opinion that these items should be forwarded along to Common Council for further investigation as they felt they did not have the authority to overrule this request. Mayor Ivan Court was quoted at the July 4, 2011 Common Council Meeting saying "The City must employ fairness with developers ". One month later the City is requesting that two streets outside the limits of the owner's property be constructed and completed in their entirety at the expense of only one developer. With respect to the future street between Lots 5 and 6 the developer of the Bally Desmond Subdivision is being told to construct 75M of road at a cost of $39,510.50 to his property line along with the remaining portion (150M) through the adjacent property at a cost of $92,944.50. This adjacent property has a Municipal Services Easement with a brook running through, therefore much higher costs are associated with development. On Mattro street the developer has 80M of land to his property line with a cost to construct the road of $31,678.50 while a remaining 80M in the adjacent subdivision has a cost of $41,428.50 associated with it. See the attached estimate obtained from Debly Enterprises for the construction and paving of these future streets. As can be seen, the developer of the Bally Desmond Subdivision is being requested to pay in excess of $130,000.00 to develop streets in an adjoining subdivision owned by someone else. As previously mentioned the future street between Lots 5 and 6 is clearly out of the scope of this Phase 3 development and was already dealt with in Phase 2, in 2007 by PAC and Common Council. A fair and reasonable compromise would be to develop only one street. Develop Mattro Street (80M) to the property line, when the adjoining subdivision is developed by Javin Construction (as they still have a parcel of land to be developed there) the remainder of Mattro Street (80M) would be constructed and completed by them. This would definitely be a fair, reasonable and ethical compromise for both developers. Should you have any questions feel free to contact me at 636 -0211. Sincerely, Joe Mallette Developer — Bally Desmond Subdivision 196 M 2 a 0 F f ! I Simp Develo ment Ut . i at oz -oz I Wnd fer Lot 98-1 ` Fu ure Deve opment Peoaa a7 no 0 77 - 76 56 +" 55 * lot x3 Lal ,z I a e040 w.m, 65t3 p.m, e000 w.m. Lot xz' Tentative Plan 75 _ _ io6 .0 _� a ,+ �- 77 8370 eq. � �• —fl5 DreenhVI Roo Desmond Subdivision �-' _ cfeenhla Road 78 a to to Phase 3 - - 5000 n1.m. ,,+, Pu au 75 103 57 5000 y.m, Lot • M M.m. , ,� Lol 8 City of Saint John R ,° '1 ^ 6e07 ,q.m• �" 4 "„ x, ((VTT3!!! La, 7 Me1185o t o_'• et ,a Saint John County, N.B. � e 74 53 — i )s 1` 0 5030 eq.m. �' lot 74 -I R lot 0 sC010 . 1:2000 79 1 02 $ 5100 w.m. Lot 1 L.S Lot 5 j z8 _�{ September t, 2008 5000 .a.m, b. , 54.34 1, m 1 L6� ; P Spring ing Gordon Road Raanitre :January 27, 2008 1 Rev�aed: January 2, 2007 —` Re'1:ed: ApAI 10, 2007 S1 a lo+ 15 Le, 2 R. ad: March 9, 2011 80 73 '� 5000 ,am 52 - 1 01 5030 p.m, n ' {PIIpO I) 9 lot 7, lot 1 ri1,1 an KIERSTEAD ROBERTS LTD. Y 5088 lot. m e J �� and OBERS LTD. / . I Al " 53B59.m. Q ax Saint Jan., N- B.—" 81 77 1 �a 72 L°' xo-, 100 5000.a.m. a `0 50 T�rJ\ (~5000 p,m. n 3000 ,a.m. m � 60 1 c,�oaaua ki— aro�re:lu:,uau 82 / ,+ min Po mWPinq. 9 ,$ 0178 71 1 c 99 5000 ,a.m. yls 49 \\ C83 5000 ea•m. u , 0 61 _\ /Q.• ,% A 70 a 0431 a.m. a7 •,.r �, 5x30 aq.m, eo Bernard F, Desmond W 84 C� e,0098,m. 48 Joan Desmond ;� 0170 ,a.m. u\ .pr1 y o 69 3 63oow.m. � e1 \ . x 85 _I 10 5539 w.m. p e q \ Q 5000 w.m. e $ 63 � 5x7 7 q.m. rA �. 68 5600 q.an. r.--. 86 77 6735 .q.m. 96 + / 96 i 6000 w.m. g $ 64 5565 w.m. n La+ 91 -J 67 ne 7035 ,qrr. 6 / 87 „ °017 aq.m. 57 95 s / 5000 ,q... io 45 m Lal 94_x 86 8 B5 °57a7.q.m. 44 °� 43 42 9 s \ axe w.m. Sa09 q.m, ,401 5x09 3 7830 q.m. w,m• sxez a.m. p•m. 39 0053 p.m. m5106 aa•m. Loi 91 -, 94 109 ,13 ^ xo L 62 60 60 GCL_ So _jL— e, 5000 \ / 89 �a "'• r, 0 6; Mallo Street 38 Bbc4 •B' 60 60 ed 7y 60 / [ / so Pd '\ 6788 ,a,m. 5000 pm. Bloe, PuWiOn Purpo.88 " 93 a 28 a 29 x 30 x 31 $ 32 x 33 34 Fs a 36 a 37 \� N Lot 3 00017 p•m. ,g 8, 503° q 9000 ,qan, 0000 p.m• 5000 a �nl a /7yS 26 q 30011 p,m. 0000 p, m. 0000 w.m. .m. 8000 p,m. 0341 w•m. \ ' W 83-' 90 � \ / 92 6000 p.m. 6 0 50 6 0 7\ �1 O eo 60 60 / 5190 p.m. $ 14 —46 0J00 q.m. Lot 83 --1 / ej 25 e:9i4.m, ffi 23 z 22 21 s 20 19 18 Y 17 16 15 �/ Land for 8 5731 p•m. x °� pm• 0000 ,a.m, 5000 p.m. 0000 w•m, 5000 pan. 5000 pm, 5000 p,1„• 5000 ,q.m. 5800 ,q,m. Public 9 Purposes S 91 — e? / 9x0 1,q.m. em<: �A / .�L.. ao . ao 60 ._so eo ao Q oo ao 0100ipm' $ € �� Meredith Avenue e3 0, e . "�' ""' --c1_' 4' 1 �c —' A 1 61 cA r'y Bb k a,A. / 90 13 12 11 10 / {vne.i ,) 8 8000 ,q.m. m°000 w.m ^soon .a,n 5000 to, ^ 5000 ,q•m. 50009 a.m. ^00008 a.m. ^ 0000 w.m. ^ o, 6 , .o e 4 -� 2 Lot x e -a 5100,q.m. 54543 q,m. i 1.31 N,etar„ / 218 83 a4 JI _1 j Phose TWO 78 L. t e.A 1 05 5 B4 158 Hi!lcrest Heights 3ubdivial n Lot 30 Lod J3 lot as Lot J7 Lql 39•i'JONn ConsVOalkn Lla, i aorta J \"• t+` JoWn Construction Ltd. City ar Saint John cemwet7an ua. R,NVamI el Let '0' rarcel LDP -, I �. S Sea Plan rd, 48, No. 34 Lana for Publk Po,Pa,n • 1- Q, PO 327307 Jodvo Street y Lot A i F wm lot J1 Cenvin,c:bn Lld. WI ], lot 36 lot 30 .0a Q onrir,clion lln. lo, 43 A IF I t t� I` PLANNING ADVISORY COMMITTEE MINUTES PAGE: 14 AUGUST 21, 2007 Item 9: Saint John Centre for Services to the Handicapped Inc. (Key Industries) 239 Charlotte Street Proposal: To establish Key Industries' operations at 239 Charlotte Street. Type of Application: Consideration of Key Industries' operations as similar to or compatible with those uses permitted in the "B -2" General Business zone. Mr. Dan LeBlanc appeared before the Committee on behalf of the application and indicated he was in favour with the recommendation. The question was asked if the violations noted by the Fire Department would be rectified before they assumed ownership of the building. Mr. LeBlanc indicated that before they assume ownership they will be working with Saint John Energy to have the matters rectified. No one appeared before the Committee opposed to the application. The Committee considered the report and adopted the recommendation. It was MOVED and SECONDED That the Planning Advisory Committee permit the proposed uses associated with the Key Industries' operation as being similar to or compatible with those uses permitted in the `B -2" General Business zone; and 2. That the Planning Advisory Committee reduce the minimum required rear yard from 7.5 metres to approximately 1. 14 metres to recognize the current location of the building at 239 Charlotte street. CARRIED TCIBR (Mr. Cronk withdrew from the Chair and the Chairman re- entered the meeting and assumed the Chair.) Item 10: Joe Mallette 2797 Loch Lomond Road Proposal: To permit the creation of 89 residential lots with on -site well and septic systems on an internal street system. Type of Application: Rezoning and Subdivision One letter with concerns had been received. .; PLANNING ADVISORY COMMITTEE MINUTES PAGE: 15 AUGUST 21, 2007 Mr. Gerry Roberts, Keirstead Quigley and Roberts, appeared before the Committee on behalf of the application and indicted he was in favour of the recommendation. Joe Mallette was in attendance to answer questions specific to the development. The question was asked if comments had been requested from the 911 Communication Centre regarding the similarity of the proposed street names. Sarah Herring indicated that generally comments are requested from the mapping section of Planning & Development regarding proposed street names. The names are checked against existing street names in the area to make sure they are sufficiently different. Comments are not requested from 911. Ms. Herring clarified the purpose for the rezoning application and outlined the definitions of the "RS -1" and "RR" zones. Jim Baird continued to explain that the "RR" zone designation permits larger scale residential development, where the "RS -1" zone permits development along existing roads in the rural area. Because the proposed development is a substantial one creating a new internal street system, a comprehensive water study must be conducted as well as ensuring septic tanks can work because services will not be extended to the area in the future. He also explained the circumstances as to why some developments have open ditch drainage and others do not. Tt're Chain d if"the applicant understood that the proposed future. street indicated on the plan between lots 5 and 6 would be developed by the applicant. Mr. Roberts indicated the applicant is aware of this but would prefer to have that portion of the recommendation taken out. - Mr. Joe Mallette, the applicant, appeared before the Committee to address this issue. He explained that he would prefer to vest that parcel as a future street similar to connect to the adjoining future street vested with the Hillerest Heights Subdivision. Discussion ensued regarding this issue. CS ce ne,l(i-- p 0j' No one appeared before the Committee opposed to the application. The Committee recessed to consider the matter further. Upon resuming the meeting and after having considered the report and presentations, an amended recommendation was adopted. It was MOVED and SECONDED 1. That Common Council rezone a parcel of land located at 2797 Loch Lomond Road, also identified as being a portion of PID Number 00326223, having an area of approximately 60.7 hectares from TS-1' One and Two Family Suburban Residential to `RR" One Family Rural Residential. 199 PLANNING ADVISORY COMMITTEE MINUTES PAGE: 16 AUGUST 21, 2007 2. TEat Common Council assent to one or more subdivisrian pilaus, in one or more phases, for the proposed 84 lot of the BaUy Deswond Subdivision —Phase 2 and to any required municipal services or pubii vested as a future sheet. 3. That Common Council assent to the proposed Land for Public Purposes dedication having an area of approximately 4.95 hectares (12.24 acres). 4. That Common Council authorize the preparation and execution of a City /Developer Subdivision Agreements) to ensure provision of the required work, including detailed street and drainage plans, and a detailed drainage study and downstream review for the approval of the Chief City Engineer or his designate. 5. That Common Council hold third reading of the proposed rezoning until such time as a Comprehensive Water Supply Assessment study is completed and approved by the Department of Environment. 6. That the Planning Advisory Committee accept the proposed names for Melissa Lane, Meredith Avenue, Mallory Street and Evandale Avenue. CARRIED TCBR (Scott Wilson declared a potential conflict of interest with Item 11 and withdrew from the meeting.) Item 11: 629501 N.B. Ltd. 237 Loch Lomond Road Proposal: To construct an addition to an existing vacant dwelling to create a three - family dwelling. Type of Application: Rezoning and Variances to: a) reduce the minimum required lot area for a three - family dwelling from 690 square metres to approximately 680 square metres; and b) reduce the minimum required rear yard from 7.5 metres to approximately 2 metres for the existing building. Mr. Gerry Lowe appeared before the Committee on behalf of the application and indicated he was in favour with the recommendation. No one appeared before the Committee opposed to the application. The Committee considered the report and adopted the recommendation. 200 D EB L Y EN T E R PR I SE S L T D. P.O. Box 2112 Saint John, N.B. E2L 3T5 Bally Desmond Subdivision 2797 Loch Lomond Road Saint John, NB Fax: 506- 658 -5140 Attention: Joe Mallette Re: Road Construction & Asphalt Paving — Bally Subdivision Tel. (506)696 -2936 Fax. (506)696 -2288 August 22, 2011 As requested the following is our cost estimate to clear, grub and place fill materials to the underside of asphalt and to supply and place asphalt (including fine grading) for the above referenced project. Future Street between Material Type Est. Quantity Unit Estimated Cost Lot 5 & 6 Price 75m off Merideth - ----------- Clearing ---------- - - - - -- --- - - - - -- 500 m2 $ 2.15 $1,075.00 75m-off Merideth ----------------- - ------------ - - - - -- -- Grubbing - - - - -- - 1500 m $2.75$4,125.00 75m off Merideth ________ ----------------------- - - - - -- Borrow_( 0.6m)_________ - - 1210_t______ __$10.75 - - - - ________ - - - - - - -- $13,007.50 75m off Merideth Subbase (0.3m) 576_t $13.00 $7,488.00 75m -off Merideth -------------- Base (0.15m)---------------- 270_t ----------- $ 14.50 ---------- $3,915.00 75m off Merideth Asphalt B (0.05m) 90 t $110.00_ $9,900 00 - - - - - - -- - - - - - -- - - -- _ Subtotal $15,000 - $39,510.50 Subtotal X7$92,944.50 Future Street between Material Type Est. Q; " ntaty LTnit E'sti::;ated Cost Lot 5 & 6 Price 150m off Jadvo St ________________ --------------- - - - - -- Clearing ____________ 500 m _ ------ - - - - -- ----- $ 2.15 $1,075.00------- 150m off Jadvo St _____ - -------offJ---------- ___________Grubbing___________ __ 3000 m2_________ ........... $ 2.75___________$8,250.00_______ 150m off Jadvo St ____________ Borrow_(0.6m) -------------- 2420 t_ _______$10.75 ________ $26,015.00 _ 150m off Jadvo St ____________Subbase (0.3m) ------------- 1153 A ---------- $13.00---------- ______ $14,989.00______ _ 150m off Jadvo St _____________ Base (0. 15m)______________ 539_t ----------- $14.50 __________ $7,815.50 150m off Jadvo St ____ _Asphalt B (0.05m) --------------- 180_t ---------- $110.00 _______ $19,800.00 ______ - - - - - - -- - - - - - -- - - -- ---- - - - - -- Culvert ---------------- - - - - -1 ----- - - - - -- $15,000 - . -- ' -- $15,00000 - - - - -- Subtotal X7$92,944.50 jttiacnv,S'doJiv isio 201 Mattro Material Type Est. Quantity Unit Estimated Cost 80m off Jadvo Clearing ---- 500m?_________ Price $11075.00 80m off Merideth - -- ---------------------------- Clearing............. - - - - -- --- - - - - -- 500 m2 $2.15 $1,075.00 80in off Merideth ----------------------------------- Grubbing__________ - _ -- - m __ - - - - -- --- - - - - -- ------ $2.75 $10.75 - - -- m o Merideth - - - - - Borrow (0.3m) ------- - - - - -- -- - - -- --------- - 630 t - - - - -- - -- -------------------------------- - - - -- - --________- $10.75 _$1,100.00 $6,772.50 80m off Merideth Subbase (0.3m) 615 t $ 13.00 $7,995.00 80m-off Merideth ---- - - - -- -- ----- ------ Base (0.15m)___________- - - - - -- - 288 t $14:50 $4,176.00 _80m off Merideth_ _______AsphaltB(0.05m)--------------------------------------------------- t $110.00 $10,560.00______ ______ *$41,428.50 59b, Subtotal -)631,678.50 &Lt DesM jVL 50-d Mattro Material Type Est. Quantity Unit Estimated Cost The above unit prices are based on liquid asphalt prices on Aug 22, 2011 of $679.25/ tonne. Substantial variances in liquid prices could result in fluctuations in the asphalt price if the work is completed over several seasons. Estimated quantities are based on drawing provided by Kierstead, Quigley, and Roberts Ltd. and assuming 0.6 metres of borrow is required to achieve grade. If you have any questions or we can be of further assistance, don't hesitate to contact the undersigned. W7-'C) 1/ Stephen Perry, P.Eng. Asphalt Manager Debly Enterprises Ltd. 202 Price 80m off Jadvo Clearing ---- 500m?_________ $2.15_ $11075.00 80in off Jadvo ----------------- - - - - -- -- Grubbing_______________ 1600 rn2_________ $ 2.75$4,400.00_______ ------- 80m off Jadvo -------- -ffJa--------------------------------- Borrow �0.6m� rrow- -- - - -- -------- 1230 t - - - - -- -------------- - - $10.75 - - -- $13,222.50 80m off Jadvo ---- - - - - -- ------------------------------- Subbase (0.3m) - - - - -- - 615 t - - - -- - $13.00__________$7,995.00 80m offJadvo __________________Base (0 .-15m)---------------- 288t ----------- $14.50 ___ $4,1-76.00 80m off Jadvo ____________Asphalt -------------- - -- B (- ---- ________- _ -- t___________$110 ---------- 00 ___ -------- _ $10,560.00 Subtotal ______ *$41,428.50 59b, The above unit prices are based on liquid asphalt prices on Aug 22, 2011 of $679.25/ tonne. Substantial variances in liquid prices could result in fluctuations in the asphalt price if the work is completed over several seasons. Estimated quantities are based on drawing provided by Kierstead, Quigley, and Roberts Ltd. and assuming 0.6 metres of borrow is required to achieve grade. If you have any questions or we can be of further assistance, don't hesitate to contact the undersigned. W7-'C) 1/ Stephen Perry, P.Eng. Asphalt Manager Debly Enterprises Ltd. 202