2011-04-11_Agenda Packet--Dossier de l'ordre du jour4
City of Saint John
Common Council Meeting
Monday, April 11, 2011
Committee of the Whole
1. Call to Order
5:00 P.M. 8th Floor Boardroom
1.1(a,b) Approval of Minutes 10.2(4)
1.2 Financial Matter 10.2(4)(c)
1.3 Legal Proceedings 10.2(4)(f,gj)
1.4 Litigation 10.2(4)(f,g)
1.5 Personnel Matter 10.2(4)0)
1.6 Financial Matter 10.2(4)(c)
1.7 Personal Matter 10.2(4)(b)
Regular Meeting
1. Call to Order — Prayer
6:15 P.M. Council Chamber
If you require French services for a Common Council meeting, please contact the office
of the Common Clerk at 658 -2862.
Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous
plait contacter le bureau de la greffiere communale a 658 -2862.
2. Approval of Minutes
2.1 Minutes of March 14, 2011
3. Adoption of Agenda
3.1 Volunteer Recognition Awards
3.2 Assuring High - Quality Drinking Water - Program Structuring and
Implementation Plan
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Campbell Letter: Unsightly Garbage (Recommendation: Refer to City
Manager)
5.2 Campbell Letter: Development Incentives (Recommendation: Refer to
Commissioner of Finance)
5.3 Saint John Track Club Request for Support (Recommendation: Refer to City
Manager)
5.4 Irving Oil and Little River Reservoir Association Request to Present
(Recommendation: Refer to Clerk to schedule)
2
5.5 Koulaev Letter: Water Meters (Recommendation: Refer to City Manager)
5.6 Lifeguard Supervision of Beaches for 2011 (Recommendation in Report)
5.7 McKelvey Letter: Saint John Harbour Bridge (Recommendation: Receive for
Information)
5.8 Ward Letter: Tudor Lane (Recommendation: Refer to City Manager)
5.9 Reimbursement of Costs for Remedial Actions - Unsightly Premises and
Dangerous Buildings By -law (Recommendation: Receive for Information)
5.10 Harbour Clean -up - Lift Station 21 Highland Road (Recommendation in
Report)
5.11 Purchase and Sale Agreement Portion of Civic 555 McAllister Drive
(Recommendation in Report)
5.12 Purchase and Sale Agreement Portion of Civic 245 Mount Pleasant Avenue
East (Recommendation in Report)
5.13 Harbour Clean Up Right of Way Acquisition - Lands of Enbridge Gas NB
Inc (Recommendation in Report)
5.14 Public Information Session - Sanitary Lift Station #10 and Associated Force
Main Harbour Clean -Up Construction Project (Recommendation: Receive for
Information)
5.15 Roof System Maintenance Services - City Facilities (Recommendation in
Report)
5.16 Ventilation Upgrades - Central Fleet Garage Phase III (Recommendation in
Report)
5.17 Asphalt Reinstatement of Utility Cuts (Recommendation in Report)
5.18 Service Agreement - Service New Brunswick (Recommendation in Report)
5.19 Fundy Region Solid Waste Commission: 2010 Auditor's Report and
Financial Statements (Recommendation: Receive for Information)
6. Members Comments
7. Proclamation
7.1 National Volunteer Week April 11-17,2011
7.2 Freedom to Read Day April 15, 2011
7.3 Volunteer Appreciation Week April 10 -16, 2011
8. Delegations/ Presentations
9. Public Hearings
10. Consideration of By -laws
10.1 Third Reading - Street Closing Glen Falls
10.2 Third Reading - Procedural By -Law Amendment
11. Submissions by Council Members
11.1 Sandy Point Road Study (Deputy Mayor Chase)
11.2 Active Transportation Routes (Councillor Snook)
11.3 Rainbow Park Update (Councillor Snook)
11.4 Parking on Certain Portions of King Street East (Councillor Norton)
11.5 Possible Closure of Morna Heights School (Councillor McGuire)
11.6 Economic Development Task Force (Councillor Titus)
11.7 Yard Waste (Councillor Titus)
12. Business Matters - Municipal Officers
12.1 City Solicitor: Overnight Winter Parking Restriction Amendment to Traffic
By -Law (Lancaster St)
12.2 City Manager: Update on Infrastructure Funding Application - Safe, Clean
Drinking Water Project
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12.3 City Manager: Market Place - Watermain, Sanitary Sewer and Storm Sewer
Installation and Street Reconstruction Update
12.4 City Manager: Asphalt Concrete Mix - Purchasing Approval
13. Committee Reports
13.1(a) Planning Advisory Committee: Recommending Amendment to
Subdivision ByLaw
13.1(b) Proposed Amendment to Subdivision ByLaw
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
16. Adjournment
0
City of Saint John
S6ance du conseil communal
Le lundi 11 avril 2011
Comit6 pNnier
1.Ouverture de la seance
17 h — Salle de conf6rence du 8e 6tage
1.1 a,b) Approbation du proces- verbal — paragraphe 10.2(4)
1.2 Question financiere — alinea 10.2(4)c)
1.3 Procedures judiciaires — alinea 10.2(4)f,g,j)
1.4 Litiges — alinea 10.2(4)f,g)
1.5 Question relative au personnel — alinea 10.2(4)j)
1.6 Question financiere — alinea 10.2(4)c)
1.7 Question relative au personnel — alinea 10.2(4)b)
S6ance ordinaire
1.Ouverture de la seance, suivie de la priere
18 h 15 Salle du conseil
If you require French services for a Common Council meeting, please contact the office
of the Common Clerk at 658 -2862.
Si vous exigez des services frangais pour une reunion de Conseil Communal, s'il vous
plait contacter le bureau de la greffiere communale a 658 -2862.
2. Approbation du proces- verbal
2.1 Proces- verbal de la seance tenue le 14 mars 2011
3. Adoption de l'ordre du jour
3.1 Prix de reconnaissance des benevoles
3.2 Garantir la haute qualite de 1'eau potable — Organisation du programme et plan
de mise en oeuvre
4. Divulgations de conflits dint& is
5. Questions soumises it Papprobation du conseil
5.1 Lettre de Campbell: Dechets qui offusquent la vue
(recommandation : transmettre au directeur general)
5.2 Lettre de Campbell: Incitatifs au developpement
(recommandation : transmettre au commissaire aux finances)
5.3 Demande de soutien adressee par le club d'athletisme de Saint John/Saint John
Track Club (recommandation : transmettre au directeur general)
5.4 Demande d'Irving Oil et de la Little River Reservoir Association en vue de
faire une presentation devant le conseil (recommandation : transmettre a la
greffiere pour qu'une date de presentation soit fixee)
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5.5 Lettre de Koulaev : Compteurs d'eau (recommandation : transmettre au
directeur general)
5.6 Surveillants de plage en 2011 (recommandation figurant au rapport)
5.7 Lettre de McKelvey : Pont du port de Saint John (recommandation : accepter a
titre informatif)
5.8 Lettre de Ward: Allee Tudor (recommandation : transmettre au directeur
general)
5.9 Remboursement des couts relatifs aux mesures correctives - Arrete
concernant les batiments et structures inesthetiques ou dangereux
(recommandation : accepter a titre informatif)
5.10 Nettoyage du port - Station de relevement ri 21 du chemin Highland
(recommandation figurant au rapport)
5.11 Convention d'achat -vente visant la parcelle situee au 555,
promenade McAllister (recommandation figurant au rapport)
5.12 Convention d'achat -vente visant la parcelle situee au 245,
avenue Mount Pleasant Est (recommandation figurant au rapport)
5.13 Nettoyage du port - Acquisition du droit de passage sur les terrains
d'Enbridge Gaz Nouveau - Brunswick (recommandation figurant au rapport)
5.14 Seance informative publique - Station de relevement ri 10 et travaux lies a
la conduite de refoulement dans le cadre du projet de construction et de nettoyage
du port (recommandation : accepter a titre informatif)
5.15 Services d'entretien de la toiture - Installations de la Ville (recommandation
figurant au rapport)
5.16 Troisieme phase des renovations de la ventilation au garage central de la
flotte (recommandation figurant au rapport)
5.17 Restauration de 1'asphalte des tranchees destinees aux services publics
(recommandation figurant au rapport)
5.18 Convention de services - Service Nouveau - Brunswick (recommandation
figurant au rapport)
5.19 Rapport de verification et etats financiers pour 2010 de la Commission de
gestion de dechets solides de la region de Fundy (recommandation : accepter a
titre informatif)
6. Commentaires presentes par les membres
7. Proclamation
7.1 Semaine de faction benevole, du 11 au 17 avril 2011
7.2 Journee de lecture en toute liberte, le 15 avril 2011
7.3 Semaine d'appreciation des benevoles, du 10 au 16 avril 2011
8. Delegations et presentations
9. Audiences publiques
10. Etude des arretes municipaux
10.1 Troisieme lecture de 1'Arrete concernant la fermeture et le barrage de routes a
Glen Falls
10.2 Troisieme lecture du projet de modification de 1'arrete procedural du conseil
11. Interventions des membres du conseil
11.1 Etude portant sur le chemin Sandy Point (maire suppleant Chase)
11.2 Itineraires de transport actif (conseiller Snook)
11.3 Mise a jour relative au parc Rainbow (conseiller Snook)
11.4 Stationnement sur certains trongons de la rue King Est (conseiller Norton)
11.5 Possible fermeture de 1'Ecole Morna Heights (conseiller McGuire)
11.6 Groupe de travail sur le developpement economique (conseiller Titus)
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11.7 Residus de jardin (conseiller Titus)
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Avocat municipal: Modification de 1'arrete concernant la circulation dans le
cadre des restrictions relatives au stationnement sur rue en hiver la nuit
(rue Lancaster)
12.2 Directeur general : Le point sur la demande de financement de
l'infrastructure — Projet sur la salubrite et proprete de 1'eau potable
12.3 Directeur general : Place Market — Le point sur l'installation de la conduite
d'eau principale, des egouts sanitaires et des egouts pluviaux et sur les travaux de
refection de la rue
12.4 Directeur general : Approbation pour 1'achat de melange de beton asphaltique
13. Rapports deposes par les comites
13. la) Comite consultatif d'urbanisme recommandant la modification de l'arrete
de lotissement
13. lb) Modification proposee a 1'arrete de lotissement
14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil
15. Correspondance generale
16. Levee de la seance
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COMMON COUNCIL / CONSEIL COMMUNAL
MARCH 14, 2011/LE 14 MARS 2011
COMMON COUNCIL MEETING — THE CITY OF SAINT JOHN
CITY HALL — MARCH 14, 2011 - 6:45 P.M.
Present:
Ivan Court, Mayor
Deputy Mayor Chase and Councillors, Farren, Higgins, McGuire,
Mott, Norton, Snook, Sullivan, and Titus
-and -
P. Woods, City Manager; J. Nugent, City Solicitor; G. Yeomans,
Commissioner of Finance and Treasurer; S. Galbraith, Municipal
Operations Director of Works; K. Forrest, Commissioner of
Planning and Development; A. Poffenroth, Deputy Commissioner
of Buildings and Inspection Services; J. Flemming, Police Staff
Sergeant; M. Gillan, Acting Fire Chief; E. Gormley, Common
Clerk and J. Taylor, Assistant Common Clerk.
SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN
TENUE A L'HOTEL DE VILLE, LE 14 MARS 2011 A 18 H 45
Sont presents :
Ivan Court, maire
le maire suppleant Chase, les conseillers Farren, McGuire, Mott,
Norton, Snook, Sullivan et Titus et la conseillere Higgins
-et -
P. Woods, directeur general; J. Nugent, avocat municipal;
G. Yeomans, commissaire aux finances et tresorier; S. Galbraith,
directeur des travaux publics aux Operations municipales;
K. Forrest, commissaire au service Urbanisme et developpement;
A. Poffenroth, commissaire adjoint aux Services d'inspection et
des batiments; J. Flemming, sergent d'etat -major du Service de
police; M. Gillan, chef du service d'incendie par interim;
E. Gormley, greffiere communale, et J. Taylor, greffier communal
adjoint.
1. Call To Order — Prayer
Mayor Court called the meeting to order and Pastor Clayton Meisner offered the opening
prayer.
1. Ouverture de la seance, suivie de la priere
La seance est ouverte par le maire Court, et le pasteur Clayton Meisner recite la priere
d'ouverture.
2. Approval of Minutes
2.1 Minutes of February 7, 2011
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the minutes of the meeting of
Common Council, held on February 7, 2011, be approved.
Question being taken, the motion was carried.
2.2 Minutes of February 14, 2011
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the minutes of the meeting of
Common Council, held on February 14, 2011, be approved with the following
amendment: Councillor Higgins had an affirmative vote for item 13.4 Committee of the
Whole: Town of Rothesay Breach of Water Supply Agreement.
Question being taken, the motion was carried.
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COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 201 VLE 14 MARS 2011
2. Approbation du proces- verbal
2.1 Proces- verbal de la seance tenue le 7 fevrier 2011
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que le proces- verbal de la seance du
conseil communal tenue le 7 fevrier 2011 soit approuve.
A Tissue du vote, la proposition est adoptee.
2.2 Proces- verbal de la seance tenue le 14 fevrier 2011
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que le proces- verbal de la reunion du
conseil communal tenue le 14 fevrier 2011 soit approuve moyennant 1'execution de la
modification suivante : vote affirmatif de la conseillere Higgins relativement au point
13.4 Comite plenier : violation de la convention d'approvisionnement en eau par la Ville
de Rothesay.
A Tissue du vote, la proposition est adoptee.
3. Approval of Agenda
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the agenda of this meeting with
the removal of items 12.3 City Manager: Regional Hazardous Materials Emergency
Response Agreements; 12.5 City Manager: Telecom Expense Management Software
and the addition of items 13.3 Committee of the Whole: Appointment of Acting Fire
Chief, 13.4 Committee of the Whole: Snow Ban, January 23, 2011 Application Form for
Payment of Claim Against the City of Saint John, be approved.
Question being taken, the motion was carried.
3. Adoption de I'ordre du jour
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que l'ordre du jour de la presente reunion
soit approuve, moyennant la suppression des points 12.3 Directeur general : Accords
sur 1'intervention d'urgence regionale relative aux matieres dangereuses; et 12.5
Directeur general : Logiciel de gestion des depenses en telecommunications et
I'ajout des points 13.3 Comite plenier : Nomination dun chef du service d'incendie par
interim; et 13.4 Comite plenier : Formulaire de demande de remboursement —
Reclamation a 1'encontre de The City of Saint John a la suite de 1'interdiction de
stationnement en hiver du 23 janvier 2011.
A Tissue du vote, la proposition est adoptee.
4. Disclosures of Conflict of Interest
4. Divulgations de conflits d'interets
5. Consent Agenda
5.1 That the submitted monthly business bulletin from Enterprise Saint John be
received for information.
5.2 That as recommended by the Commissioner of Finance in the submitted report
Saint John Trade and Convention Centre, Common Council appoint Grant Thornton,
LLP as auditor for the Saint John Trade and Convention Centre for the five year period
covering audits for the years 2010 to 2014 and that the Mayor and Common Clerk be
authorized to sign the engagement letter on behalf of The City of Saint John annually as
required, and further that the audited financial statements for the year ended
December 31, 2008 and for the year ended December 31, 2009 be approved as
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COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 2011 /LE 14 MARS 2011
presented and that the Mayor and the Chair of the Finance Committee be authorized to
sign on behalf of The City of Saint John.
5.3 That as recommended by the City Manager in the submitted report M &C 2011-
42: Electrical Maintenance Services — City Facilities, the proposal for the establishment
of a contract with an initial term of 3 years for the provision of electrical maintenance
services as submitted by Design Electric Inc. at an annual estimated cost of $209,150
plus tax, be accepted, and further that the option for two (2) additional one (1) year
extension periods, at the sole discretion of the City and upon mutual agreement with the
vendor, be included, and that the Mayor and Common Clerk be authorized to execute
the necessary contract documents.
5.4 That as recommended by the City Manager in the submitted report M &C 2011-
40: Amendment to Section 41 Conditions (Change of Non - Conforming Use) 100 Rodney
Street, Common Council amends its prescribed standards, adopted pursuant to Section
41 of the Community Planning Act on October 25, 1993 with respect to the land, building
and structures at 100 Rodney Street to read as follows:
1) That the existing vehicle parking area be paved with asphalt and be
maintained in a good state of repair.
2) That there be no outside storage.
3) That there be no maintenance of vehicles within the building(s) or on the
property.
4) Any existing fencing on the property be maintained in a good state of repair.
5) Any exterior alterations / modifications (including signage, building finishes
and lighting) shall be subject to the necessary building permit application(s) and
building elevation drawings to the satisfaction of the Development Officer.
6) The approved building elevations plans (referred to in condition #5) must be
attached to the application(s) for building permit required prior to undertaking
any renovations.
5.5 That as recommended by the City Manager Common Council receive for
information the submitted report M &C 2011 -44: Spruce Lake Industrial Park Watermain
Installation.
5.6 That as recommended by the City Manager in the submitted report M &C 2011-
47: Sale of Stopped -Up and Closed Portion of Harding Street West, The City of Saint
John sell its fee simple absolute interest in Lot 10 -1, having an area of 1,054 square
metres and being the westerly portion of PID number 55210694 to ECL General Partner
II Limited or an affiliated company thereof for the sum of $26,350.00 plus HST (if
applicable) as per the submitted agreement; and that The City of Saint John sell its fee
simple absolute interest in Lot 10 -2 having an area of 1,054 square metres and being
the easterly portion of PID number 55210694 to 7724993 Canada Inc. for the sum of
$26,350.00 plus HST (if applicable) as per the submitted agreement; and further that the
Mayor and Common Clerk be authorized to sign any documents required to finalize the
transfer.
5.7 That as recommended by the City Manager in the submitted report M &C 2011-
46: Acquisition of Property — 1720 Westfield Road, The City of Saint John acquire "as is,
where is" the fee simple absolute interest in PID number 38844 (1720 Westfield Road)
from the Province of New Brunswick (Department of Supply and Services) for $500.00
plus H.S.T. (if necessary) including any registration fees or required survey costs subject
to the necessary department approval; and that the Mayor and Common Clerk be
authorized to sign any necessary documents.
5.8 That as recommended by the City Manager in the submitted report M &C 2011-
48: Lands for Public Purposes: Proposed Townhouse Development — 130 Gault Road,
Common Council assent to the vesting of the proposed street and revised land for public
purposes as well as to any necessary municipal services easements and public utility
easements as generally illustrated on the submitted revised tentative plan entitled
'Tentative Plan Hitachi Crescent Subdivision' with the remaining Land for Public
Purposes dedication being taken as cash -in -lieu. Consistent with the previous assent by
Common Council of March 1, 2010 a note is required to be placed on the final
subdivision plan(s) indicating to future landowners that their properties are located within
the Emergency Protection Zone for Brunswick Pipeline's natural gas pipeline.
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COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 201 VILE 14 MARS 2011
5.9 Refer to item 14.1
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that the recommendation set out for
each consent agenda item respectively, with the exception of item 5.9 Tender for Fire
Department Dress Uniforms, which has been identified for debate, be adopted.
Question being taken, the motion was carried.
5. Questions soumises a I'approbation du conseil
5.1 Que le bulletin commercial mensuel soumis par Enterprise Saint John soit
accepte a titre informatif.
5.2 Que, comme le recommande le commissaire aux finances dans le rapport
soumis intitule Saint John Trade and Convention Centre, le conseil communal nomme la
societe Grant Thornton LLP a titre de verificatrice du Saint John Trade and Convention
Centre pour 1'exercice de cinq ans couvrant les verifications pour les annees 2010 a
2014, et que le maire et la greffibre communale soient autorises a signer la lettre de
mission au nom de The City of Saint John chaque annue comme cela est exige. II est en
outre resolu que les etats financiers verifies pour les exercices se terminant
le 31 decembre 2008 et le 31 decembre 2009 soient approuves sans modification, et
que le maire et le president du comite des finances soient autorises a y apposer leur
signature au nom de The City of Saint John.
5.3 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011-42: Services d'entretien du systeme electrique — Installations de la Ville, la
proposition visant a etablir un contrat d'approvisionnement, tel qu'il est presente par la
societe Design Electric Inc., d'une duree initiale de 3 ans, relativement aux services
d'entretien du systbme electrique, au cout estimatif annuel de 209 150 $, taxes en sus,
soit acceptee, et qu'une option de prolongation correspondant a deux (2) periodes
supplementaires d'un (1) an, a la discretion exclusive de la Ville et aprbs accord mutuel
avec le fournisseur, soit incluse. II est en outre resolu que le maire et la greffibre
communale soient autorises a signer les documents contractuels necessaires.
5.4 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011-40: Modification aux conditions imposees par I'article 41 (changement de
/'usage non conforme) — 100, rue Rodney, le conseil communal modifie ses normes
prescrites, adoptees en vertu de I'article 41 de la Loi sur 1'urbanisme le 25 octobre 1993,
en ce qui a trait au terrain, au batiment et aux constructions du 100, rue Rodney, comme
suit :
1) Que I'aire de stationnement pour vehicules existante soit revetue d'asphalte et
maintenue en bon etat.
2) Qu'aucun entreposage a I'air libre n'ait lieu.
3) Qu'aucun entretien des vehicules ne se fasse a I'interieur du batiment ou sur
la propriete.
4) Que toute cloture existante sur la propriete soit maintenue en bon etat.
5) Que toutes les modifications exterieures (y compris les enseignes, les finitions
du batiment et 1'eclairage) soient assujetties a la presentation des demandes de permis
de construction necessaires et des dessins des plans d'elevation a la satisfaction de
I'agent d'amenagement.
6) Que les plans d'elevation approuves (dont it est question a la condition no 5)
accompagnent les demandes requises de permis de construction avant d'entreprendre
des renovations.
5.5 Que, comme le recommande le directeur general, le conseil communal accepte a
titre informatif le rapport soumis intitule M/C 2011 -44 : Installation dune conduite d'eau
principale dans le parc industriel du lac Spruce.
5.6 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011-47: Vente dun trongon de la rue Harding Ouest ferme a la circulation,
The City of Saint John vende I'interet en fief simple du lot 10 -1 d'une superficie d'environ
1 054 mbtres carres, a savoir la partie ouest de la parcelle portant le NID 55210694, a
ECL General Partner II Limited ou a Tune de de ses societes affiliees pour la somme de
26 350 $ (TVH en sus, le cas echeant) conformement a 1'entente presentee, et que
The City of Saint John vende I'interet en fief simple du lot 10 -2 d'une superficie d'environ
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COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 2011/LE 14 MARS 2011
1 054 metres carres, a savoir la partie est de la parcelle portant le NID 55210694, a la
societe 7724993 Canada Inc. pour la somme de 26 350 $ (TVH en sus, le cas echeant)
conform6ment a 1'entente presentee. II est en outre r6solu que le maire et la greffibre
communale soient autoris6s 6 signer toute documentation requise pour conclure le
transfert.
5.7 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011-46: Acquisition du bien -fonds situe au 1720, chemin Westfield, The City of
Saint John procede a I'acquisition en fief simple et interet absolu du bien -fonds portant le
NID 38844 (1720, chemin Westfield), appartenant a la province du Nouveau - Brunswick
(ministere de I'Approvisionnement et des Services), dans 1'etat qu'il se trouve
actuellement, pour la somme de 500 $ (TVH en sus le cas echeant), frais
d'enregistrement et couts lies 6 I'arpentage inclus, sous r6serve de I'approbation du
ministere, et que le maire et la greffibre communale soient autoris6s a signer tous les
documents necessaires.
5.8 Que, comme le recommande le directeur general dans le rapport soumis intitule
M/C 2011-48: Projet d'amenagement de maisons en rangee sur les terrains d'utilite
publique au 130, chemin Gault, le conseil communal approuve le projet revise de
d6volution a des fins publiques (rue et terrain), de m6me que les servitudes necessaires
pour les services municipaux et les services publics, comme it est indique de fagon
g6nerale dans le plan provisoire revise qui est pr6sente et qui s'intitule « Plan provisoire
relatif au lotissement Hitachi Crescent », ainsi qu'une compensation mon6taire pour le
terrain restant utilis6 a des fins publiques. II est en outre r6solu, conform6ment a la
precedente approbation du conseil communal en date du ter mars 2010, qu'une note soit
plac6e sur les plans finaux de lotissement indiquant aux futurs propri6taires que leurs
propri6t6s se trouvent dans la zone de protection d'urgence du gazoduc de
Brunswick Pipeline.
5.9 Voir le point 14.1.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que les recommandations formulees pour
chacune des questions soumises a I'approbation du conseil, a 1'exclusion du point 5.9,
Soumission relative aux uniformes de grande tenue du service d'incendie, qui a 6te
selectionne aux fins de deliberations, soient adopt6es.
A I'issue du vote, la proposition est adopt6e.
6. Members Comments
Council members commented on various community events.
6. Commentaires presentes par les membres
Les membres du conseil s'expriment sur diverses activit6s communautaires.
On motion of Councillor Titus
Seconded by Councillor McGuire
RESOLVED that item 7.1 World Water Day be
added to Council's agenda.
Question being taken, the motion was carried.
Proposition du conseiller Titus
Appuyee par le conseiller McGuire
RESOLU que le point 7.1 Journee mondiale de
1'eau soit avanc6 dans I'ordre du jour du conseil.
A I'issue du vote, la proposition est adopt6e.
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7. Proclamation
7.1 World Water Day Day
The Mayor proclaimed Tuesday, March 22, 2011 as World Water Day in the City of
Saint John.
7. Proclamation
7.1 Journee mondiale de I'eau
Le maire declare le 22 mars 2011 Journee mondiale de 1'eau dans The City of
Saint John.
8. Delegations /Presentations
8.1 PlanSJ: Formal Endorsement of the PlanSJ Growth Strategy
Referring to a submitted presentation, J. Hamilton, Deputy Commissioner of Planning
and Development, presented the PlanSJ Growth Strategy and she responded to
questions from Council members.
On motion of Councillor McGuire
Seconded by Councillor Snook
RESOLVED that as recommended by the City
Manager in the submitted report M &C 2011 -50: Formal Endorsement of the PlanSJ
Growth Strategy, Common Council:
1) endorse Part Two of the submitted Growth Strategy report as a framework for
developing the new Saint John Municipal Plan, as recommended by the PlanSJ Citizen
Advisory Committee; and
2) in the interim while the new Municipal Plan is being developed, that all applications for
discretionary planning approvals and decisions related to municipal infrastructure
investment or spending be evaluated in light of the Growth Strategy.
Question being taken, the motion was carried.
8. Delegations et presentations
8.1 PIanSJ : Approbation officielle de la strategie de croissance du PlanSJ
Faisant reference a une presentation anterieure, J. Hamilton, commissaire adjointe a
I'urbanisme et au developpement, presente la strategie de croissance du PlanSJ, puis
repond aux questions des membres du conseil.
Proposition du conseiller McGuire
Appuyee par le conseiller Snook
RESOLLI que, comme le recommande le directeur
general dans le rapport soumis intitule M/C 2011 -50 : Approbation officielle de la
strategie de croissance du PlanSJ, le conseil communal :
1) approuve la partie deux du rapport soumis sur la strategie de croissance en tant que
cadre pour 1'e1aboration du nouveau plan municipal de Saint John, et ce, conformement
a la recommandation du Comite consultatif des citoyens pour le PlanSJ;
2) entre- temps, pendant 1'e1aboration du nouveau plan municipal, evalue, dans le cadre
de la strategie de croissance, toutes les demandes d'approbation et de decision
discretionnaires relatives a I'amenagement en rapport avec les investissements et les
depenses pour ('infrastructure municipale.
A ('issue du vote, la proposition est adoptee.
9. Public Hearings
9. Audiences publiques
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10. Consideration of By -laws
10.1(a) Proposed Rezoning 1147 Loch Lomond Road
10.1(b,c) Third Reading Proposed Zoning By -Law Amendment - 1147 Loch
Lomond Road
On motion of Councillor Sullivan
Seconded by Councillor McGuire
RESOLVED that the by -law entitled "By -law
Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John ",
re- zoning a parcel of land having an area of approximately 1.8 hectares, located at
1147 Loch Lomond Road, also identified as being a part of PID number 00434548, from
"RS -2" One and Two Family Suburban Residential to "RM -1" Three Storey Multiple
Residential, be read.
Question being taken, the motion was carried.
The by -law entitled "By -law Number C.P. 110 -169, A Law to Amend the Zoning By -Law
of The City of Saint John" was read in its entirety.
On motion of Councillor McGuire
Seconded by Councillor Sullivan
RESOLVED that, pursuant to the provisions of
Section 39 of the Community Planning Act, the proposed development of a parcel of
land with an area of approximately 1.8 hectares, located at 1147 Loch Lomond Road,
also identified as being a part of PID number 00434548 be subject to the following
conditions:
(a) The developer must pave all parking areas, loading areas, vehicle manoeuvring
areas and driveways with asphalt and enclose them with continuous cast -in -place
concrete curbing where necessary to protect the landscaped areas and to facilitate
proper drainage;
(b) The developer must provide adequate site drainage facilities in accordance with
detailed site grading and drainage plans and design brief, prepared by the developer
and subject to the approval of the Chief City Engineer or his designate, indicating how
storm water collection and disposal will be handled;
(c) The developer must provide an engineering water and sewer analysis determining
the impact of the development on the existing infrastructure, and a detailed engineering
servicing plan for the approval of the Chief City Engineer or his designate;
(d) The developer must landscape all disturbed areas of the site not occupied by
buildings, driveways, walkways, parking and loading areas;
(e) The site shall not be developed except in accordance with a detailed site plan,
landscaping plan and building elevation plans, prepared by the developer and subject to
the approval of the Development Officer, indicating the location of all buildings,
structures, parking areas, vehicular manoeuvring areas, driveways, loading areas, signs,
exterior lighting, exterior building materials and finishes, landscaped areas, and other
site features;
(f) The approved plans mentioned in conditions (b) and (e) above must be attached to
the application for building permit for the development;
(g) All site improvements shown on the approved site plan, landscaping plan and
drainage plan must be completed within one year of occupancy;
(h) The developer must complete a traffic study to determine if a marked crosswalk is
required at the intersection of Loch Lomond Road and the proposed Public Street and
determine the impacts that the roadway connection of the proposed Public Street and
Josselyn Road extension will have on traffic patterns on existing streets and if
modifications to existing intersections and / or crosswalks are warranted along with
reviewing traffic calming measures to reduce the potential for this connection to
be used as a shortcut; and
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(i) The developer must complete, at his expense, the construction of the proposed Public
Street as well as the prolongation of Josselyn Road from its present terminus to its
intersection with the proposed Public Street, within one year of occupancy of the
building.
Question being taken, the motion was carried.
On motion of Councillor McGuire
Seconded by Councillor Titus
RESOLVED that the by -law entitled "By -law
Number C.P. 110 -169, A Law to Amend the Zoning By -Law of The City of Saint John ",
re- zoning a parcel of land having an area of approximately 1.8 hectares, located at
1147 Loch Lomond Road, also identified as being a part of PID number 00434548, from
"RS -2" One and Two Family Suburban Residential to "RM -1" Three Storey Multiple
Residential, be read a third time, enacted, and the Corporate Common Seal affixed
thereto.
Question being taken, the motion was carried.
Read a third time by title, the by -law entitled "By -law Number C.P. 110 -169, A Law to
Amend the Zoning By -Law of The City of Saint John."
10. Etude des arretes municipaux
10.1a) Projet de rezonage visant le 1147, chemin Loch Lomond
10.1b), c) Troisieme lecture du projet de modification de I'Arrete de zonage visant
le 1147, chemin Loch Lomond
Proposition du conseiller Sullivan
Appuyee par le conseiller McGuire
RESOLU que 1'arrete intitule « Arrete
no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John », modifiant le
zonage d'une parcelle de terrain d'une superficie approximative de 1,8 hectare, situee
au 1147, chemin Loch Lomond, et inscrite sous le NID 00434548, afin de faire passer la
classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales
et bifamiliales o RS -2 » a zone d'edifices a logements multiples de trois etages
RM -1 », fasse ('objet d'une lecture.
A ('issue du vote, la proposition est adoptee.
L'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete de zonage de The City of
Saint John » est Iu integralement.
Proposition du conseiller McGuire
Appuyee par le conseiller Sullivan
RESOLU qu'en vertu des dispositions de I'article 39
de la Loi sur l'urbanisme, I'amdnagement propose d'une parcelle de terrain d'une
superficie d'environ 1,8 hectare, situee au 1147, chemin Loch Lomond et portant le
NID 00434548, soit assujetti aux conditions suivantes :
a) le promoteur doit asphalter toutes les aires de stationnement, les aires de chargement
et de manoeuvre et toutes les voies d'acces et prevoir des bordures continues de beton
coulees sur place, au besoin, afin de proteger les espaces paysagers et de faciliter le
drainage;
b) le promoteur doit assurer des installations de drainage adequates conformement a
des plans detailles de drainage et de nivellement et a un enonce de conception prepares
par le promoteur et sujet a I'approbation de I'ingenieur municipal en chef ou de son
remplagant; indiquant le mode prevu de collecte et de repartition des eaux de
ruissellement sur les lieux;
c) le promoteur doit fournir une analyse technique du reseau d'aqueduc et d'egouts
permettant de determiner ('incidence de cet amenagement sur ('infrastructure existante,
ainsi qu'un plan detaille des services d'ingenierie soumis a I'approbation de I'ingenieur
municipal en chef ou de son representant;
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COMMON COUNCIL /CONSEIL COMMUNAL
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d) le promoteur doit prevoir I'amenagement paysager des aires perturbees du site ou it
n'y a pas de batiments, de voies d'acces, d'allees pietonnieres et d'aires de
stationnement ou de chargement;
e) 1'emplacement doit titre amenage conformement aux plans de situation,
d'amenagement paysager et d'elevation detailles, prepares par le promoteur et sujets a
I'approbation de I'agent d'amenagement, indiquant ('emplacement de tous les batiments,
les constructions, les aires de stationnement, les aires de manoeuvre des vehicules, les
voies d'acces, les aires de chargement, les affiches, 1'eclairage exterieur, les materiaux
exterieurs des batiments et la finition, les espaces paysagers et les autres
caracteristiques de ('emplacement;
f) les plans approuves mentionnes aux conditions b) et e) ci- dessus doivent
accompagner la demande de permis de construire relative au projet d'amenagement;
g) tous les travaux d'amelioration indiques sur le plan de situation, sur le plan
d'amenagement paysager et sur le plan de drainage doivent titre termines dans un delai
d'un an a compter de la date d'occupation des lieux;
h) le promoteur doit mener une etude de circulation en vue de definir si un passage pour
pietons doit titre installe au croisement du chemin Loch Lomond et de la rue publique
proposee, de determiner les repercussions que le raccordement routier entre la rue
publique proposee et le prolongement du chemin Josselyn auront sur les modeles de
circulation des routes existantes, d'evaluer si les modifications aux croisements ou aux
passages pour pietons existants sontjustifiees, et it doit egalement examiner les
mesures de ralentissement de la circulation destinees a prevenir ('utilisation de ce
raccordement comme d'un raccourci;
i) le promoteur doit achever, a ses frais, la construction de la rue publique proposee et le
prolongement du chemin Josselyn depuis le terminal actuel jusqu'au croisement avec la
rue publique proposee dans I'annee qui suit ('occupation du batiment.
A ('issue du vote, la proposition est adoptee.
Proposition du conseiller McGuire
Appuyee par le conseiller Titus
RESOLU que 1'arrete intitule « Arrete
no C.P. 110 -169 modifiant I'Arrete de zonage de The City of Saint John », modifiant le
zonage d'une parcelle de terrain d'une superficie approximative de 1,8 hectare, situee
au 1147, chemin Loch Lomond, et inscrite sous le NID 00434548, afin de faire passer la
classification s'y rapportant de zone residentielle de banlieue — habitations unifamiliales
et bifamiliales a RS -2 » a zone d'edifices a Iogements multiples de trois etages
RM -1 », fasse ('objet d'une troisieme lecture, que ledit arrete soit edicte et que le
sceau communal y soit appose.
A ('issue du vote, la proposition est adoptee.
Troisieme lecture par titre de 1'arrete intitule « Arrete no C.P. 110 -169 modifiant I'Arrete
de zonage de The City of Saint John ».
10.2(a) Proposed Rezoning — 78 Orange Street
On motion of Councillor McGuire
Seconded by Councillor Titus
RESOLVED that the by -law entitled "By -law
Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John ",
re- zoning a parcel of land having an area of approximately 460 square metres, located
at 78 Orange Street, also identified as being PI number 00007450, from "B -1" Local
Business to "RM -IF" Multiple Residential Infill, be read.
Question being taken, the motion was carried.
The by -law entitled "By -law Number C.P. 110 -170, A Law to Amend the Zoning By -Law
of The City of Saint John" was read in its entirety.
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On motion of Councillor McGuire
Seconded by Councillor Titus
RESOLVED that the by -law entitled "By -law
Number C.P. 110 -170, A Law to Amend the Zoning By -Law of The City of Saint John ",
re- zoning a parcel of land having an area of approximately 460 square metres, located
at 78 Orange Street, also identified as being PI number 00007450, from "B -1" Local
Business to "RM -IF" Multiple Residential Infill, be read a third time, enacted, and the
Corporate Common Seal affixed thereto.
Question being taken, the motion was carried.
Read a third time by title, the by -law entitled "By -law Number C.P. 110 -170, A Law to
Amend the Zoning By -Law of The City of Saint John ".
10.2a) Rezonage propose visant le 78, rue Orange
Proposition du conseiller McGuire
Appuyee par le conseiller Titus
RESOLLI que I'arrete intitule « Arrete
no C.P. 110 -170, modifiant I'Arrete de zonage de The City of Saint John », relatif au
rezonage d'une parcelle de terrain d'une superficie approximative de 460 metres carres,
situee au 78, rue Orange et identifiee sous le NID 00007450, en vue de faire passer la
classification de zone commerciale locale « B -1 » a zone d'edifices a Iogements
multiples sur terrain intercalaire « RM -IF », fasse I'objet d'une lecture.
A Tissue du vote, la proposition est adoptee.
L'arrete intitule « Arrete no C.P. 110 -170 modifiant I'Arrete de zonage de The City of
Saint John » est lu integralement.
Proposition du conseiller McGuire
Appuyee par le conseiller Titus
RESOLLI que 1'arrete intitule « Arrete
no C.P. 110 -170, modifiant I'Arrete de zonage de The City of Saint John », relatif au
rezonage d'une parcelle de terrain d'une superficie approximative de 460 metres carres,
situee au 78, rue Orange et identifiee sous le NID 00007450, en vue de faire passer la
classification de zone commerciale locale « B -1 » a zone d'edifices a Iogements
multiples sur terrain intercalaire a RM -IF », fasse I'objet d'une troisieme lecture, que ledit
arrete soit edicte et que le sceau communal y soit appose.
A Tissue du vote, la proposition est adoptee.
Troisieme lecture par titre de I'arrete intitule « Arrete no C.P. 110 -170 modifiant I'Arrete
de zonage de The City of Saint John ».
On motion of Councillor Titus
Seconded by Councillor Sullivan
RESOLVED that item 13.3 Committee of the
Whole: Appointment of Acting Fire Chief be moved forward on the agenda.
Question being taken, the motion was carried.
Proposition du conseiller Titus
Appuyee par le conseiller Sullivan
RESOLLI que le point 13.3 Comite
plenier : Nomination d'un chef du service d'incendie par interim soit avance dans l'ordre
du jour.
A Tissue du vote, la proposition est adoptee.
13.3 Committee of the Whole: Appointment of Acting Fire Chief
On motion of Councillor Titus
Seconded by Councillor Farren
RESOLVED that Deputy Chief Mark Gillan is
hereby appointed Acting Fire Chief for the duration of the current vacancy in the position
of Fire Chief or until sooner determined by Common Council.
Question being taken, the motion was carried.
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13.3 Comite plenier : Nomination d'un chef du service d'incendie par interim
Proposition du conseiller Titus
Appuyee par le conseiller Farren
RESOLU que le chef adjoint Mark Gillan soit
nomme chef du service d'incendie par interim pendant tout le temps que le poste de chef
du service d'incendie restera vacant ou pour une duree inferieure a I'appreciation du
conseil communal.
A Tissue du vote, la proposition est adoptee.
11. Submissions by Council Members
11.1 Fire Operations / Administration (Councillor Titus)
On motion of Councillor Titus
Seconded by Councillor Sullivan
RESOLVED that the City Manager be directed to
report back to Council with options and possible cost savings / efficiencies in the City's
fire service, keeping in mind any efficiencies that might be achieved through
regionalization.
Question being taken, the motion was carried with Councillor Higgins
voting nay.
11. Interventions des membres du conseil
11.1 Operations /administration des services d'incendie (conseiller Titus)
Proposition du conseiller Titus
Appuyee par le conseiller Sullivan
RESOLU que le directeur general soit charge de
presenter au conseil les options, les possibles couts d'economie et gains en efficience
pour le service d'incendie de la Ville, notamment ceux pouvant etre obtenus grace a la
regionalisation.
A Tissue du vote, la proposition est adoptee. La conseillere Higgins vote
contre la proposition.
11.2 Capital Investment to Assist the Porter Memorial Playground Project
(Councillor McGuire)
On motion of Councillor McGuire
Seconded by Councillor Sullivan
RESOLVED that Council direct the City Manager to
give strong consideration to investing in the Porter Memorial Playground Project and that
this item be referred to the 2012 capital budget deliberations.
Question being taken, the motion was carried.
11.2 Investissement de capitaux pour contribuer au projet de terrain de jeu
commemoratif Porter (conseiller McGuire)
Proposition du conseiller McGuire
Appuyee par le conseiller Sullivan
RESOLU que le conseil enjoigne le directeur
general a envisager fortement I'investissement dans le projet de terrain de jeu
commemoratif Porter et que ce point soit examine au cours des discussions sur le
budget d'immobilisations de 2012.
A Tissue du vote, la proposition est adoptee.
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11.3 ONE Change Neighbourhood Planning Documents (Councillor Sullivan)
On motion of Councillor Sullivan
Seconded by Councillor Farren
RESOLVED that Council direct the City Manager to
refer the ONE Change Neighbourhood Planning documents to the appropriate City
departments for their information and integration with our current direction wherever
possible.
Question being taken, the motion was carried.
11.3 Documents de ONE Change sur la planification de I'amenagement des
quartiers (conseiller Sullivan)
Proposition du conseiller Sullivan
Appuyee par le conseiller Farren
RESOLLI que le conseil charge le directeur general
de transmettre les documents de ONE Change sur la planification de I'amenagement
des quartiers aux services municipaux appropries a titre d'information et d'integration
dans notre orientation actuelle, dans la mesure du possible.
A Tissue du vote, la proposition est adoptee.
(Councillor Farren withdrew from the meeting)
11.4 Marketing Opportunities for Property Development (Deputy Mayor Chase)
On motion of Deputy Mayor Chase
Seconded by Councillor Sullivan
RESOLVED that Council direct the City Manager to
develop a strategy to market local development possibilities with the objective of
attracting developers, not only locally but from outside the community, to the
development and investment opportunities in Saint John.
Question being taken, the motion was carried.
(Councillor Farren reentered the meeting)
(Le conseiller Farren quitte la seance.)
11.4 Possibilites de marketing pour I'amenagement des proprietes (maire
suppleant Chase)
Proposition du maire suppleant Chase
Appuyee par le conseiller Sullivan
RESOLLI que le conseil demande au directeur
general d'elaborer une strategie en vue de promouvoir les possibilites de developpement
sur le plan local, et ce, dans le but de faire prendre conscience aux promoteurs, tant au
niveau local qu'a une plus grande echelle, des possibilites offertes par Saint John en
matiere de developpement et d'investissement.
A Tissue du vote, la proposition est adoptee.
(Le conseiller Farren se joint de nouveau a la seance.)
12. Business Matters- Municipal Officers
12.1 City Solicitor: Designation of "Head" of The City of Saint John under the
Right to Information and Protection of Privacy Act (RTIPPA)
On motion of Councillor Farren
Seconded by Councillor Sullivan
RESOLVED that Elizabeth Gormley, while
occupying the position of Common Clerk, is hereby designated to serve as "head" as
that term is defined in the Right to Information and Protection of Privacy Act to the extent
the said Act comes to apply to municipalities in the Province.
Question being taken, the motion was carried.
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12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Avocat municipal : Nomination du « chef » de The City of Saint John en
vertu de la Loi sur le droit a Pinformation et la protection de la vie privee
Proposition du conseiller Farren
Appuyee par le conseiller Sullivan
RESOLU qu'Elizabeth Gormley, tout en continuant
a occuper le poste de greffiere communale, soit par les presentes designee « chef » de
The City of Saint John, tel que ce terme est defini par la Loi sur le droit a ('information et
la protection de la vie privee, et ce, dans la mesure ou ladite Loi s'applique aux
municipalites de la province.
A I'issue du vote, la proposition est adoptee.
(Councillor Norton withdrew from the meeting)
12.2 City Manager: Wind -Up of The City of Saint John Residential Infrastructure
Assistance Program, Commercial Incentive Program, and the Business
Development Initiative.
On motion of Councillor Higgins
Seconded by Councillor Sullivan
RESOLVED that Common Council:
(a) amend the Residential Infrastructure Assistance policy adopted by Common Council
at its meeting of May 7, 2001 by adding the following provision:
(o) notwithstanding anything to the contrary contained herein:
(i) no application for funding under the RIA policy may be submitted after
March 14, 2011; and
(ii) no payment may be made with respect to approved applications
except where the development in question qualifies on or before
March 14, 2014 for funding pursuant to the terms of this policy.
(b) Terminate the Commercial Incentive Program adopted by Common Council by
resolution dated February 28, 2005.
(c) Terminate the Business Park Development Incentive adopted by Common Council by
resolution dated March 8, 1999.
(d) Direct the City Manager and the City Solicitor to prepare appropriate amendments to
By -law C.P. 121, the Saint John Subdivision By -law to remove all City cost sharing for
new infrastructure and submit same to Common Council for consideration.
(e) Direct the City Manager to provide a report to Common Council recommending a
suite of new development financial incentives that support the implementation of the
Growth Strategy prepared as part of the PlanSJ process.
Question being taken, the motion was carried.
(Councillor Norton re- entered the meeting)
(Le conseiller Norton quitte la seance.)
12.2 Directeur general : Dissolution du programme d'aide a ('infrastructure
residentielle, du programme d'encouragement commercial et du
programme d'incitatifs pour la creation d'entreprises.
Proposition de la conseillere Higgins
Appuyee par le conseiller Sullivan
RESOLU que le conseil communal:
a) Modifie la politique d'aide a ('infrastructure residentielle adoptee par le conseil
communal lors de la seance du 7 mai 2001 en ajoutant la disposition suivante
o) Nonobstant toute disposition contraire des presentes :
(i) aucune demande de financement en vertu de la politique d'aide a
('infrastructure residentielle ne peut titre presentee apres le 14 mars 2011;
(ii) aucun paiement ne peut titre verse dans le cadre des demandes
approuvees, sauf si I'amenagement en question fait ('objet d'un financement au plus tard
le 14 mars 2014 conformement aux modalites de la presente politique.
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MARCH 14, 201 VLE 14 MARS 2011
b) Mette un terme au programme d'encouragement commercial adopte par resolution du
conseil communal le 28 Wrier 2005.
c) Mette un terme au programme d'incitatifs pour la creation d'entreprise adopte par
resolution du conseil communal le 8 mars 1999.
d) Charge le directeur general et I'avocat municipal de rediger les modifications
pertinentes a apporter a I'Arrete no C.P. 121, a savoir I'Arrete de lotissement de The City
of Saint John, en vue de supprimer ('obligation pour la Ville de partager les coots pour
les nouvelles infrastructures, et de les transmettre au conseil communal afin qu'il puisse
les examiner.
e) Charge le directeur general de fournir au conseil communal un rapport recommandant
une serie de nouveaux incitatifs financiers pour I'amenagement, et ce, afin d'appuyer la
mise en ceuvre de la strategie de croissance preparee dans le cadre du processus du
PlanSJ.
A ('issue du vote, la proposition est adoptee.
(Le conseiller Norton reintegre la seance.)
On motion of Councillor Higgins
Seconded by Councillor Titus
RESOLVED that item 14.1 Tender for Fire
Department Dress Uniforms be moved forward on the agenda.
Question being taken, the motion was carried.
14. Consideration of Issues Separated from Consent Agenda
14.1 Tender for Fire Department Dress Uniforms
The Acting Fire Chief stated that the formal dress uniforms are a contractural obligation
with Local 771, noting that the uniforms are replaced every five years.
Responding to a question from Council, D. Logan, Purchasing Manager, advised that
tender prices are typically held for sixty days, adding that he could contact the vendors
and request that the quoted price be held for a longer period of time.
On motion of Councillor Norton
Seconded by Councillor Sullivan
RESOLVED that Council request that Local 771
delay the acquisition of new dress uniforms, as outlined in the submitted report M &C
2011 -38: Tender for Fire Department Dress Uniforms, for a period of one year due to the
City's current financial situation.
Question being taken, the motion was carried.
Proposition de la conseillere Higgins
Appuyee par le conseiller Titus
RESOLU que le point 14.1 Soumission relative aux
uniformes de grande tenue du service d'incendie soit avance dans I'ordre du jour.
A ('issue du vote, la proposition est adoptee.
14. Etude des sujets ecartes des questions soumises a I'approbation du
conseil
14.1 Soumission relative aux uniformes de grande tenue du service d'incendie
Le chef du service d'incendie par interim declare que le port des uniformes de grande
tenue s'inscrit dans le cadre d'une obligation contractuelle envers la section locale 771
et it souligne que ceux -ci sont remplaces tous les cinq ans.
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MARCH 14, 2011/LE 14 MARS 2011
En rdponse a une question posse par le conseil, D. Logan, responsable des achats,
souligne que les prix de soumission sont gdndralement maintenus pendant soixante
jours. II ajoute alors qu'il pourrait se mettre en relation avec les vendeurs pour leur
demander que les prix soumissionnds soient maintenus plus longtemps.
Proposition du conseiller Norton
Appuyde par le conseiller Sullivan
RESOLU que le conseil demande a la section
locale 771 de retarder I'acquisition de nouveaux uniformes de grande tenue, comme
I'indique le rapport soumis intituld M/C 2011-38: Soumission relative aux uniformes de
grande tenue du service d'incendie, d'une annde en raison de la situation financiere
actuelle de la Ville.
A Tissue du vote, la proposition est adoptde.
12.4 a) City Manager: Proposed Mini Home on Undeveloped Section of Paisley
Street
On motion of Councillor Farren
Seconded by Councillor Sullivan
RESOLVED that Common Council not approve the
development of the proposed dwelling on PID numbers 55009716 and 55009724,
Paisley Street, as satisfactory arrangements have not been made for street access and
other services.
Question being taken, the motion was carried.
(Councillor Titus withdrew from the meeting)
12.4a) Directeur general : Projet relatif a la construction dune mini - maison sur
une parcelle de terrain non amenagee de la rue Paisley
Proposition du conseiller Farren
Appuyde par le conseiller Sullivan
RESOLU que le conseil communal refuse
I'approbation de la construction proposde d'une maison sur la parcelle portant les
NID 55009716 et 55009724, sitube sur la rue Paisley, 6tant donna que des
arrangements satisfaisants Wont pas std conclus en ce qui a trait a I'acces a la rue et a
d'autres services.
A Tissue du vote, la proposition est adoptde.
(Le conseiller Titus quitte la sdance.)
12.4 b) Letter in Support of Mini Home
On motion of Deputy Mayor Chase
Seconded by Councillor Sullivan
RESOLVED that the letter from Debbie Gallant
regarding the placement of a mini home on at 1287 Red Head Road, be received for
information.
Question being taken, the motion was carried.
12.4b) Lettre d'appui au projet de construction d'une mini - maison
Proposition du maire suppldant Chase
Appuyde par le conseiller Sullivan
RESOLU que la lettre de Debbie Gallant au sujet
de la construction d'une mini - maison au 1287, chemin Red Head, soit acceptde a titre
informatif.
A Tissue du vote, la proposition est adoptde.
24
96 -126
COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 201 VLE 14 MARS 2011
13. Committee Reports
13.1 Committee of the Whole: Recommended Appointments to Committees
On motion of Councillor Farren
Seconded by Councillor Sullivan
RESOLVED that as recommended by the
Committee of the Whole, having met on February 28, 2011, Common Council makes the
following appointment to a Committee:
Taxation Review Committee: To appoint Gerald Hudson from February 28, 2011 to
December 31, 2011.
Question being taken, the motion was carried.
13. Rapports deposes par les comites
13.1 Comite plenier : Recommandations de nominations pour sieger aux
comites
Proposition du conseiller Farren
Appuyee par le conseiller Sullivan
RESOLLI que, comme le recommande le comite
plenier qui s'est reuni le 28 fevrier 2011, le conseil communal approuve la nomination
suivante pour sieger au comite :
Comite de revision de I'impot foncier : Nomination de Gerald Hudson pour un mandat
allant du 28 fevrier 2011 au 31 decembre 2011.
A Tissue du vote, la proposition est adoptee.
13.2 Planning Advisory Committee: Proposed Subdivision — 1147 Loch Lomond
Road
On motion of Deputy Mayor Chase
Seconded by Councillor Farren
RESOLVED that Common Council assent to one or
more subdivision plans, in one or more phases, with respect to the vesting of the
proposed street, as generally indicated on the submitted photo- reduced tentative
subdivision plan entitled 'Option 2 Ray Debly Subdivision', as well as any necessary
municipal services easements and public utility easements, and further that Common
Council authorize the preparation and execution of one or more City / Developer
Subdivision Agreements to ensure provision of the required work and facilities, including
detailed engineering and drainage plans for the approval of the Chief City Engineer or
his designate.
Question being taken, the motion was carried.
13.2 Comite consultatif d'urbanisme : Projet de lotissement au 1147,
chemin Loch Lomond
Proposition du maire suppleant Chase
Appuyee par le conseiller Farren
RESOLLI que le conseil communal donne son
assentiment a un ou plusieurs plans de lotissement, realisables en une ou plusieurs
phases, par rapport au projet de devolution de terrains a titre de rue, comme it est
indique de fagon generale dans le plan de lotissement provisoire reduit par procede
photo intitule option n° 2 du lotissement Ray Debly, de meme que les servitudes
necessaires pour les services municipaux et les services publics. II est en outre resolu
que le conseil communal autorise la redaction et la signature de contrats de lotissement
entre la Ville et le promoteur afin de permettre 1'execution des travaux requis et la mise
en place des installations necessaires, y compris 1'e1aboration de plans techniques et de
plans de drainage detailles soumis a I'approbation de I'ingenieur municipal en chef ou de
son remplagant.
A Tissue du vote, la proposition est adoptee.
25
96 -127
COMMON COUNCIL /CONSEIL COMMUNAL
MARCH 14, 2011/LE 14 MARS 2011
13.4 Committee of the Whole: Snow Ban, January 23, 2011 Application Form for
Payment of Claim Against the City of Saint John
On motion of Councillor Higgins
Seconded by Councillor Snook
RESOLVED that the Application Form for
Payments of Claim against The City of Saint John submitted to Common Council on the
14th day of March, 2011 be used to process the claims of those citizens who are seeking
reimbursement from the City as a result of their vehicles being ticketed and / or towed on
January 23, 2011 or January 24, 2011, and that only those properly completed
Application Forms submitted on or before April 22, 2011 at 4:30 p.m. to the office of the
Parking Commission of The City of Saint John shall be processed.
Question being taken, the motion was carried.
13.4 Comite plenier : Formulaire de demande de remboursement — Reclamation
A 1'encontre de The City of Saint John a la suite de ('interdiction de
stationnement du 23 janvier 2011
Proposition de la conseillere Higgins
Appuyee par le conseiller Snook
RESOLLI que le formulaire de demande de
remboursement dans le cadre des reclamations portees a 1'encontre de The City of
Saint John, qui a ete transmis au conseil communal le 14 mars 2011, serve a traiter les
reclamations des citoyens demandant a ce que la Ville les rembourse des frais de
contravention et de remorquage de Ieur vehicule pour le 23 janvier 2011 ou le
24 janvier 2011. 11 est en outre resolu que seuls les formulaires de demande
correctement remplis et presentes au plus tard le 22 avril 2011 a 16 h 30 au bureau de
la Commission sur le stationnement de The City of Saint John seront traites.
A Tissue du vote, la proposition est adoptee.
15. General Correspondence
15. Correspondance generale
16. Adjournment
The Mayor declared the meeting adjourned at 9:00 p.m.
16. Levee de la seance
Le maire declare que la seance est levee a 21 h.
Mayor / maire
Common Clerk / greffiere communale
26
REPORT TO COMMON COUNCIL
M &C2011 -85
April 7", 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council,
SUBJECT: ASSURING HIGH - QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
BACKGROUND
The City of saint John
Drinking water is a cornerstone of public health, quality of life, business and a
sustainable economy. On July 19", 2010, Common Council unanimously adopted the
updated Action Plan for Safe, Clean Drinking Water (M &C 2010 -247). It set out a
strategy to challenge the status quo and make the improvements necessary to assure
the quality of drinking water for the people of Saint John.
SAFE CLEAN DRINKING WATER PROGRAM
The Safe Clean Drinking Water Program is the multi-
faceted initiative that comprises the series of projects
required to bring about assured high quality potable
water for the community.
The absence of adequate facilities for water treatment
is a fundamental deficiency; one that seriously limits the
capability to deal effectively with waterborne hazards. The
improvement program includes a 100 ML /D conventional water
filtration treatment facility to be located on City -owned land south of Little River
Reservoir, a series of system infrastructure projects necessary for treatment
implementation, industrial separation and several water use efficiency measures tied
directly to sizing (cost) of facilities and infrastructure.
The projects identified build on the seven completed by the City of Saint John in 2010
and early 2011 (an investment of over $20 million) under the Canada - New Brunswick
Stimulus Fund Program.
The overall cost of the remaining Safe Clean Drinking Water Program component
projects was estimated at $259,450,000 (with estimates adjusted for inflation to a
planned 2015 implementation mid - point).
Cy
SAFE CLEAN DRINKING WATER PROGRAM
27
ASSURING HIGH - QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
ANALYSIS
PAGE 2
APRIL 7' ", 2011
People know the importance of good drinking water - essential to life, human health and
well- being. A reliable, high - quality public water service is integral to every community.
With such a service comes the assurance that drinking water delivered to users is
consistently safe, clean and healthy; provided through modern water treatment facilities
and reliable distribution systems operated by highly trained, competent and committed
professionals. All this is supported by focused, accountable policy- setting governance.
The program to transform this community's drinking water service is vitally important to
the people who live and work here, to our social fabric and the economy of the entire
Greater Saint John region. It will also be the most complex and the costliest ever
undertaken by the City. The challenge of safe, clean drinking water will test values and
the ability of diverse interests to put the most essential needs of the community first.
Although drinking water improvements have been taking place for more than a decade -
since the 1999 Water Strategy through to the 2010 Action Plan for Safe, Clean Drinking
Water - the full program to bring modern quality standards to Saint John remains very
substantial and costly. Ratepayers of the water utility cannot alone afford the needed
investments in infrastructure. User rates have risen sharply and will continue to
increase, but there is a limit to what the customer base can sustain.
Financial Challenge
Beyond matters of governance, engineering and service, secured funding is the single
most crucial issue facing the Mayor and Common Council, along with elected Provincial
and Federal representatives. Affordability and the timeliness of implementation depend
on the certain and clear financial commitments of all three levels of government.
Program Structuring and Implementation Plan
The City and Saint John Water want the most realistic approach for implementation
possible. As such, the Program Structuring and Implementation Plan seeks to establish
a practical, cost - effective strategy for delivering the infrastructure improvements and
facilities needed to assure safe, clean drinking water for Saint John. Staff and
consultants have worked through a painstaking review of opportunities and alternatives
to formulate an approach that will meet the essential needs of our community.
Involved in the Plan process is a series of four stages: A - Project Phasing; B - Grouping;
C - Program Schedule; and D - Affordability Analysis.
The Plan and the approach being proposed are expanded upon in the attached report. It
proposes a 4 -year "preferred' scenario for implementing the projects that are most
essential (today) for the assurance of safe, clean drinking water - over the period from
2012 to 2015.
SAFE CLEAN DRINKING WATER PROGRAM
W
ASSURING HIGH - QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
INPUT FROM OTHERS
PAGE 3
APRIL 7' ", 2011
The recommendations being made and the need for affordability analysis have been
reviewed with the Commissioner of Finance. He will offer his perspective on affordability
and funding of the schedule of projects being proposed.
CONCLUDING REMARKS
People know the importance of good drinking water - essential to life, human health and
well- being. Citizens of Saint John have made this their most important service priority.
RECOMMENDATIONS
It is recommended that Common Council:
1. Recognize the vital importance of proceeding with implementation of the Safe Clean
Drinking Water Program in a timely and complete manner.
2. Endorse the Program Structuring and Implementation Plan, outlined in the attached
report, for delivering the infrastructure and facility improvements essential to
assuring safe, clean drinking water; and the associated schedule of Program projects
that seeks to be both financially realistic and effective in terms of addressing the
most critical drinking water needs of the community, while duly balancing risks.
3. Subject to the advice of the Commissioner of Finance, adopt a 4 -year (2012 to 201 5)
schedule for the Safe Clean Drinking Water Program (Highest Priority Elements) as
the preferred implementation scenario.
4. Seek appropriate cost sharing agreements with the Province of New Brunswick and
the Government of Canada for total Program funding over four years (2012 to 201 5)
of $172,300,000 (or approximately $57,433,000 from each funding partner).
S. Direct that staff identifies efficiency measures and revenue opportunities, based on
priority needs, to make as much current Utility funding as possible available for
implementation of the Safe Clean Drinking Water Program - to manage the impact
of Program implementation on Utility ratepayers.
Respectfully submitted,
J.M. Paul Groody, P. Eng.
Commissioner,
Municipal Operations and Engineering
�l
e `
J. Patrick Woods, CGA
City Manager
SAFE CLEAN DRINKING WATER PROGRAM
29
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
INTRODUCTION
APRIL 2011
People know the importance of good drinking water - essential to life, human health and
well- being. A reliable, high - quality public water service is integral to every community.
With such a service comes the assurance that drinking water delivered to users is
consistently safe, clean and healthy; provided through modern water treatment facilities
and reliable distribution systems operated by highly trained, competent and committed
professionals. All this is supported by focused, accountable policy- setting governance.
The program to transform this community's drinking water service is vitally important to
the people who live and work here, to our social fabric and the economy of the entire
Greater Saint ,John region. It will also be the most complex and the costliest ever
undertaken by the City. The challenge of safe, clean drinking water will test values and
the ability of diverse interests to put the most essential needs of the community first.
Although drinking water improvements have been taking place for more than a decade -
since the 1999 Water Strategythrough to the 2010 Action Plan for Safe, Clean Drinking
Water - the full program to bring modern quality standards to Saint John remains very
substantial and costly. Ratepayers of the water utility cannot alone afford the needed
investments in infrastructure. User rates have risen sharply and will continue to increase,
but there is a limit to what the customer base can sustain.
Risk to the Public Risks associated with inadequate drinking water treatment and
aging infrastructure are well established; there are potentially serious consequences for
public health and well- being. Inaction, or failure to act in a timely and complete manner,
also means waste of water resources and avoidable barriers to community growth.
More than Infrastructure Delivering required water quality at the tap involves more
than upgrading infrastructure. The Action Plan for Safe, Clean Drinking Water sets out a
full range of service, technical, business, and governance considerations. Fundamental
and far reaching policy choices have to be made by Common Council; decisions that will
have implications for decades and future generations of Saint Johners.
Preliminary Design The engineering firms engaged to provide preliminary technical,
infrastructure design and cost estimates for the Safe Clean Drinking Water Program are
R.V. Anderson Associates for water treatment facilities and CBCL Limited for system
improvements - transmission, distribution, pumping and storage.
Implementation Funding Dependent Modern water treatment facilities need to be
designed and constructed, and a series of major system upgrades completed in order to
assure safe, clean drinking water to serviced areas across the community. Beyond
matters of governance, engineering and service, Program funding is the single most
crucial issue for the Mayor and Common Council, along with elected Provincial and
Federal representatives. Affordability and the timeliness of implementation depend on N
the certain and clear financial commitments of all three levels of government.
a
SAFE CLEAN DRINKING WATER PROGRAM
31
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
FINANCIAL CHALLENGE
APRIL 2011
Just how important is drinking water? Can Saint John afford the cost of the systems
required to assure safe, clean drinking water? Alternatively, can Saint John and its future
afford not to have that assurance?
Are ratepayers (of the utility generally) willing and able to pay a fair share of the costs of
necessary service improvements? Do the benefits gained from these infrastructure
upgrades (and resulting higher quality services) warrant the expenditures involved?
Next are a set of more strategic questions. Can the Safe Clean Drinking Water Program
be structured to make it more fiscally viable? The high cost of full implementation (now)
may simply cause funding partners (and ratepayers) to wince and back away. Can some
parts be temporarily deferred in the short term? Can the risks associated with doing so
be managed? Also, is alternative funding possible for some Program elements?
Further, what is the capacity, based on service priorities, to redirect existing utility
funding? How must we challenge the status quo to enhance operational and service cost -
effectiveness? The principles of continuous improvement and prudent use of public
resources are key to the Action Plan for Safe, Clean Drinking Water; achieving the
highest levels of quality, efficiency and productivity. Can existing monies be redirected
to support aspects of the SCDW Program (as part of the City /Utility contribution)?
Citizens have spoken clearly; drinking water is this community's highest service priority.
The practical answers to the above questions, together, should enable Saint John to
realize that it can, in fact, afford the safe, clean drinking water it so very much needs.
NEED FOR DRINKING WATER TRANSFORMATION
There should be no doubt, water services exist primarily for reasons of public health.
Consuming adequate quantities of good quality drinking water is essential for our
mental and physical wellbeing.
Transformation to a high quality water system (adequate facilities and infrastructure)
presents a challenge of extraordinary scale for Saint John. The absence of full treatment
is the fundamental deficiency; severely limiting ability to assure safety of drinking water.
Bacteria, viruses and other pathogens, such as Giardia and Cryptosporidium, can be
present in any surface water source.
Good quality water at the tap also involves the system of mains, storage reservoirs and
pumping stations that conveys drinking water to homes, restaurants and businesses,
schools, nursing homes, hospitals and industry. Beyond full treatment, drinking water
challenges include a difficult river divide, some very old infrastructure, internal
corrosion of cast iron distribution mains, lost water, very high industrial consumption, M
unmeasured residential usage, and a long accumulated infrastructure deficit.
a
SAFE CLEAN DRINKING WATER PROGRAM
32
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
APRIL 2011
The purpose of the Program Structuring and Implementation Plan is to establish a
practical, cost - effective strategy for delivering the infrastructure improvements and
facilities needed to assure safe, clean drinking water for Saint John. Staff and
consultants have worked through a painstaking review of opportunities and alternatives
to formulate an approach that will meet the essential needs of our community. Involved
is a series of four stages: [A] Project Phasing; [B] Grouping; [C] Program Schedule; and
[D] Affordability Analysis.
A - PROJECT PHASING
Safe Clean Drinking Water Program projects have been subdivided into various parts or
phases, as applicable, to facilitate prioritization and scheduling of expenditures.
a) Project pre- design report(s), with analysis of options and risks, updated
estimates, and project specific value engineering, as required;
b) Detailed design and refined project cost estimates; and
c) Construction project (in some cases, multiple construction phases).
It is important to understand exactly how project parts can be scheduled, what projects
are prerequisite for others, how capital expenditures can be best distributed to match
funding availability, and how to proactively adapt to circumstances that will arise.
Projects and project phases would be organized for implementation over time, with the
most critical scheduled for more urgent execution. Estimates have been updated, reflect
escalation for construction inflation, and include taxes, engineering, and contingencies.
B - GROUPING
The various projects (and project parts) were then classified into one of ten groups:
1. Water Treatment Facilities
2. Core Drinking Water Infrastructure
3. East Industrial System
4. Distribution System Water Quality
5. Conservation and Community Engagement
6. Fire Fighting and Operational Storage Capacity
7. Delivery Risks and Service Reliability
8. Universal (Residential) Metering
9. Development and System Extension �
an
10. Projects Completed w
SAFE CLEAN DRINKING WATER PROGRAM
33
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
APRIL 2011
These groupings reflect relative priority and /or alternative opportunities for funding; the
ultimate goal being implementation of all safe, clean drinking water projects. Certain
works must proceed now; others may be deferred in the near -term at some level of risk.
Group 1. Water Treatment Facilities
The central feature for assuring safe, clean drinking water is the 100,000 m3 per day
0 00 ML /D) conventional water filtration treatment facility, to be located south of the
Little River Reservoir area. If the project is able to proceed expeditiously, it is currently
estimated that the facility could be designed and constructed for about the amount
earlier planned (depending on actual timing, site conditions and specific features).
Detailed design will specify particular treatment features and provide construction cost
estimates. Numerous variables could influence final cost outcomes.
Group 2. Core Drinking Water Infrastructure
Four considerations are basic to every potable water transmission /distribution system:
• Quality- maintaining quality as the water travels to the consumer's tap;
• Reliability- optimizing system and service reliability;
• Lost Water - minimizing the loss of water in the system; and
• Fire Protection - providing quantities sufficient for fire protection.
Transmission Improvements Transmission of raw water from Latimer Lake to the new
water treatment plant (WTP) and treated water to the distribution system were evaluated
along a number of routing options. The transmission backbone to the Lakewood area is
sound, but substantial downstream improvements are required.
Water Storage The volume of water available through large- capacity transmission
mains, now tied directly to source lakes, will not be available when the WTP comes on
line, except for industrial systems. Potable flows will be limited by plant output.
Consultants have recommended an additional 16.1 ML in two storage reservoirs as the
absolute minimum required to handle peak demand, fire flows and system emergencies.
System Pumping Drinking water service West of the river will involve pumping from
a new Reversing Falls booster pump station to the Lancaster storage reservoir and to an
upgraded Spruce Lake pump station for further distribution West.
System Rehabilitation Renovations, system modifications, adjustments and local
upgrades are required to address a variety of system needs.
System Modifications The transition to a single treatment plant model requires
system modifications both East and West of the St. john River in order to ensure the new
potable system operates effectively over the distances and pressure zones involved.
SAFE CLEAN DRINKING WATER PROGRAM
34
LTf,
C)
an
a
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
Group 3. East Industrial System
APRIL 2011
A fundamental water use principle is to match quality of water delivered to that actually
needed by end - users. It is neither operationally nor economically prudent to service
industrial processes with costly -to- produce treated drinking water. Two separate
industrial (raw) systems from Spruce Lake currently serve two large industries West.
As part of the strategy to optimize the size of treatment facilities and other system
infrastructure, a separate industrial system will be developed to serve heavy industry
East of the river. Supply transmission would deliver water (in dual purpose mains) to the
Lakewood area. From there, industrial demand to the Irving Oil Refinery would be
separated from flows to the new WTP and potable flows to the rest of the city.
Group 4. Distribution System Water Quality
The interior walls of unlined cast iron mains are subject to internal corrosion; an
electrochemical interaction between the metal and its environment, resulting in changes
to metallic properties. A gradual build -up of corrosion products (tuberculation) over
time leads to two serious system problems; pipe failure or blockage that restricts flows
and deterioration of water quality as it travels through these mains to the consumer.
Since 2006, cleaning and lining has dramatically improved water quality at the tap,
restored fire flows and extended the service life of over 36 kilometres of cast iron
watermain - at a much lower cost than full main replacement.
Modern water treatment will improve water quality entering the distribution system; it
will remove and inactivate harmful microorganisms, remove turbidity and colour, reduce
levels of disinfection by- products (THMs /HAAS), and stabilize the water for distribution.
This stable water will have less chlorine demand, so chlorine residuals will be easier to
maintain through the distribution system and the water will be less corrosive to
materials such as cast iron pipe. However, to ensure that improved water quality (from
treatment) can provide these benefits to all users across the distribution system, many
more kilometres of existing pipelines must be cleaned of tuberculation.
Group 5. Conservation and Community Engagement
Water use efficiency is important to both the economic and environmental aspects of
water system sustainability. A progressive community mindset of quality service, "win -
win" conservation and water use efficiency practices calls for ongoing dialogue and full
engagement of the public. People who understand the full value of safe, clean drinking
water will expect high standards and support sustainable water use.
The best, most economical means of meeting "new" water needs into the future is
conservation now. The system model being developed presumes the capacity to service �10
future growth in Saint John exists within current levels of consumption.
a
SAFE CLEAN DRINKING WATER PROGRAM
35
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
APRIL 2011
Planning has assumed that consumption can be moderated and system leakage reduced
such that sizing of the treatment facility is significantly less than first contemplated.
Also, the growth forecasted by Plan SJ will require water service capacity. Reducing high
demand will prevent future problematic service situations; with a right -sized water
treatment plant and no barriers to growth. Aggressive leak detection across the system,
with a comprehensive schedule of repair and rehabilitation, would reduce water loss and
help ensure treatment capacity that will support growth well into the future.
Group 6. Fire Fighting and Operational Storage Needs`
Latimer Lake and Spruce Lake provide an essentially unlimited quantity of water for fire
fighting and emergency conditions (failure of critical water systems components).
Introduction of a treatment plant into the water system will restrict supply to the plant's
production capacity (100 ML /D), plus the amount of water stored in system reservoirs.
Industry practice prescribes that storage reservoirs should provide quantities adequate
to satisfy consumer demand during emergency operating conditions; typically, sufficient
storage to cover 12 to 24 hours. A recent study of Canadian municipalities reported that
75% had at least 24 hours of system storage based on average day demand.
The "Water System Improvements" preliminary engineering report (CBCL Limited)
summarizes that Saint john currently has 27.3 million litres (ML) of system storage and
with a treatment facility should have a minimum capacity of 43.4 ML. Value Engineering
considered this minimum and recommended further investigation. Consequently, this
has determined that future system storage should be as much as 69.9 ML - based on the
City's needs and objectives, such as fire fighting capability and service requirements.
Given the importance of this issue to fire fighting capability, SJ Water and the SJ Fire
Department have been jointly assessing storage needs; in terms of Fire Underwriters
grading procedures and risks associated with peak fire events. SJ Water has also
considered the operational aspects of scheduled maintenance shutdowns or failure of
critical system components. Response times of 12 hours or more could be needed
depending on type and complexity of the emergency. To ensure continued water
service, a sufficient quantity of water must be stored at strategic locations in the system.
Based on a minimum storage requirement of 43.4 ML, an amount of 16.1 ML has been
accounted for in the SCDW Program. Meeting full fire fighting capability and operational
needs (69.9 ML) calls for 26.5 ML (61%) more storage. (*The amount of storage ideally
required is greater than that included in the Program.)
Group 7. Delivery Risks and Service Reliability
This group incorporates projects whose implementation would be deferred temporarily.
Associated risk and reduced system reliability would need to be managed. The nature of L�
this risk and the potential impact on reliability varies among projects.
a
SAFE CLEAN DRINKING WATER PROGRAM
36
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
APRIL 2011
Loch Lomond will supply potable users city -wide, as well as large industrial flows East.
Security of supply depends on assured flows through Robertson Lake (man -made,
created by a dam) and tunnels under the Saint John Airport runways.
Reliability of transmission would be greatly enhanced by a new 600mm main from
Commerce Drive along Westmorland Road to Loch Lomond Road, a new 500mm main
between the existing crossing north of Highway #1 near Marsh Creek and Metcalf Street,
and a new 500mm main from Metcalf along Chesley Drive. These measures would also
improve suction pressures at the Somerset and Reversing Falls (new) pumping stations.
The realities of fiscal limitations will require projects like these to be delayed for at least
a number of years, with associated risks duly managed to assure service reliability.
Group 8. Universal (Residential) Metering
Metering is a mandatory standard for any water system that seeks to be sustainable.
Peak demand dictates system size and, as such, capital costs. Lowering peak demand
saves money. While public education and regulations play a part in reducing water use,
user pay and associated rate setting is the most effective means of managing demand.
Consumers (large and small) respond to clear price signals. With pricing that is well
structured, equitable, permanent, and understood by the public, consumers will see the
value of investing in behaviors, equipment and appliances that use less water.
The benefits of conservation and related price signals are largely lost, however, unless
usage is measured. Metering benefits customers through the assurance of paying only
for the water they use and reminds users that waste has a cost. It is well established that
water meters positively influence consumption; residential per capita water use is
consistently lower for metered municipalities across all size ranges.
Metering also supports greater accountability and better deployment of repair resources.
Many chronic water system problems are often symptomatic of over - consumption.
Group 9. Development and System Extension
The southeast area of the water system needs a stronger connection to the transmission
backbone to assure reliable service to residential and industrial customers, as well as for
future connection to the Harbourview Subdivision. Potable water in this currently
serviced Red Head neighbourhood is now drawn from municipally- operated wells and
pumped through a local distribution system to residential customers. The system is
currently being upgraded to provide disinfection, but has no fire protection capability.
Group 10. Projects Completed
Substantial progress was made in 2010/11 on seven Program projects valued at over
$20 million completed through the Canada -New Brunswick Infrastructure Stimulus Fund. a
SAFE CLEAN DRINKING WATER PROGRAM
37
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
C - PROGRAM SCHEDULING
APRIL 2011
From the prioritized groupings, Program projects were then organized into a long -range
schedule that seeks to be both financially realistic and effective in terms of addressing
the most critical drinking water needs of this community, while duly balancing risk.
To that end, projects groups were categorized as follows:
Groups 1. 2 and 3 ... immediate implementation The highest priority (most
essential) elements; scheduled over a 4 -year period ( "preferred ") from 2012 to
2015 and the basis for the Program funding request.
Groups 4 and 5 ... direct Utility _funding and /or FCM GM Fund These immediately
essential projects would be funded either by the Utility, through Gas Tax Fund
allocations or in partnership with the FCM Green Municipal Fund.
Group 6* ... separate funding (fire flows /operational storage) Expanding system
storage capacity would involve a separate (future) program based on operational
service and fire flow (Fire Underwriters' report) requirements.
Group 7... deferred implementation Deferred implementation would mean
managing certain risks until completion of the highest priority works; and
securing funding for these projects at a later time.
Groups 8 and 9 ... future implementation Projects identified for future
implementation would proceed when deemed most appropriate by the City of
Saint John and Saint John Water.
The Gantt chart at Appendix "A" shows project phasing, with summary descriptions,
current estimates and a tentative Program schedule. Detailed scope of projects and the
timeliness of implementation will influence costs.
D - AFFORDABILITY ANALYSIS
The fourth stage involves analysis to confirm general affordability of enhanced drinking
water; to understand the cost impact on the water utility and its ratepayers. Based on a
long -term financial plan, the process should model spending forecasts, contributions
from others, and life cycle costs. It would predict future water rates and confirm that the
costs of debt can be managed by the Water Utility.
It is recognized by most that understanding the Utility's ability to meet its financial
obligations arising from planned Capital investments is vitally important. This
assessment will seek to confirm that the value of those investments more than balances
with the benefits to be accrued by the community and water users.
Utility budget capacity is limited and increasing costs generally are forcing all
governments and their agencies to carefully weigh the economics of services, growth,
system development, Capital construction, and operation of facilities. As part of full a
SAFE CLEAN DRINKING WATER PROGRAM
38
ASSURING HIGH- QUALITY DRINKING WATER
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
APRIL 2011
"system" consideration, this analysis should cover the entire program life -cycle from
initial development through to eventual replacement. It would be carried out under the
auspices of the Commissioner of Finance, with support from Saint John Water.
No single formula will precisely define "affordability ". From a micro - perspective, an
affordable system means one procured when needed within budget, operated at the
desired level of performance and maintained through a planned life- cycle, with
implementation risks minimized. At a macro - level, affordability involves broader
considerations; overall budgets, competing resource uses, and the degree of fiscal
inflexibility typically associated with large Capital investments.
Affordability also goes beyond lowest construction or acquisition cost. An affordable
system must meet required thresholds for total operating costs, viable cash flow within
the larger contexts of the City and the Utility, and support of overall community growth
and quality of life for citizens.
The recommendations being made and the need for affordability analysis have been
reviewed with the Commissioner of Finance. He will offer his perspective on affordability
and funding of the schedule of projects being proposed.
PROPOSED IMPLEMENTATION
A 4 -year "preferred' scenario is put forward for implementing the projects that are most
essential (today) for the assurance of safe, clean drinking water. It would involve funding
and implementing the Safe Clean Drinking Water Program (Highest Priority Elements)
over the period from 2012 to 2015.
Table 1 details the distribution of associated costs over those four years.
TABLE 1: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS)
PREFERRED 4 -YEAR IMPLEMENTATION
Year
3 -Party Total
Each Share
2012
$8,300,000
$2,767,000
2013
$37,500,000
$12,500,000
2014
$66,400,000
$22,133,000
2015
$60,100,000
$20,033,000
Totals
$172,300,000
$57,433,000
Contingency Allowance An estimate for each project in the SCDW Program has
been provided by a consulting engineering firm. Experience has shown that it is likely
SAFE CLEAN DRINKING WATER PROGRAM
39
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PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAINT JOHN
APRIL 2011
for a project's cost to increase as more detailed information becomes available.
Accordingly, each project cost estimate includes a contingency allowance. The extent of
this amount is directly related to the level of unknowns for each specific project and, at
this stage of development, ranges from 10% to 30% of estimated project cost. A
probability cost curve has been developed for the possible overall cost range; at the low
end of this cost distribution risk is very high risk (zero contingency allowance), while the
full contingency amount of just under $20,000,000 is included at the high end.
Table 2 shows order of magnitude cost estimates associated with delays in Program
implementation (based on an assumed annual construction inflation rate of 5 %).
TABLE 2: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS)
INFLATIONARY IMPACT OF DELAYED IMPLEMENTATION
Implementation Delay
3 -Party Total
Each Share
Proposal (complete 2015)
$172,300,000
$57,433,000
1 Year Delay (complete 2016)
$180,800,000
$60,267,000
2 Years Delay (complete 201 7)
$189,900,000
$63,300,000
3 Years Delay (complete 201 8)
$199,400,000
$66,467,000
4 Years Delay (complete 2019)
$209,400,000
$69,800,000
Beyond obvious timing differences, at least four considerations should influence the
decision on the timing and period of implementation. First is overall Capital costs; the
longer implementation is delayed, the greater those costs will grow. This would be
compounded by also pushing back Group 6 and 7 projects that have already been
deferred, but need to be completed as soon as practicable. Secondly, a tighter schedule
will place greater demands on the Program Management Team; a group for which there
will be very high expectations regardless of the alternative selected.
Thirdly, deferral of certain projects (e.g. Group 7 projects) also needs to involve due
diligence measures and engineering analysis to verify that risk will be managed and
related preparations made. These requirements will be reported on separately and could
require adjustments in the 2011 Utility Capital budget.
Most important to the decision though is the ever present risk associated with the
inability to assure safe, clean drinking water - consistently and reliably. The Medical
Officer of Health has made his advice clear, time and again, on the need to improve
drinking water treatment for Saint John:
Waterborne disease is a risk to all surface water supplies, one that
disinfection with chlorine alone does not entirely eliminate.
SAFE CLEAN DRINKING WATER PROGRAM
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SAINT JOHN
JOBS AND IMPACT ON THE ECONOMY
APRIL 2011
Work under the Safe Clean Drinking Water Program will have substantial economic
benefits for the labour force, manufacturers and suppliers, contractors, consultants and
various support industries in the Greater Saint ,John region, the Province of New
Brunswick and beyond. The City has demonstrated its ability to "deliver" on economic
stimulus, completing over $20 million in work in 2010 under the Canada -NB Stimulus
Fund Program. Implementation of the preferred scenario would be expected to create
approximately 90 jobs in 2012, 415 in 2013, 735 in 2014, and 665 in 2015.
CONCLUDING REMARKS
There is no question that safe, clean drinking water must be assured for the people of
Saint ,John; inaction or a failure to act in a timely and complete manner has unacceptable
consequences. The reality, notwithstanding a host of financial, technical and political
challenges, is that delay will inevitably mean significantly higher costs to all concerned.
It is time to act; to act decisively in the interests of citizens, the economy of the region
and for the very future of this community. Safe, clean drinking water is vitally important
to our Plan SJ, as it is to every urban community in New Brunswick and Canada.
People know the importance of good drinking water - essential to life, human health and
well- being. Citizens of Saint john have made this their most important service priority.
RECOMMENDATIONS
1 . Recognize the vital importance of proceeding with implementation of the Safe Clean
Drinking Water Program in a timely and complete manner.
2. Endorse the Program Structuring and Implementation Plan, outlined herein, for
delivering the infrastructure and facility improvements essential to assuring safe,
clean drinking water; and the associated schedule of Program projects that seeks to
be both financially realistic and effective in terms of addressing the most critical
drinking water needs of the community, while duly balancing risks.
3. Subject to the advice of the Commissioner of Finance, adopt a 4 -year (2012 to 201 5)
schedule for the Safe Clean Drinking Water Program (Highest Priority Elements) as
the preferred implementation scenario.
4. Seek appropriate cost sharing agreements with the Province of New Brunswick and
the Government of Canada for total Program funding over four years (2012 to 201 5)
of $172,300,000 (or approximately $57,433,000 from each funding partner).
S. Direct that staff identifies efficiency measures and revenue opportunities, based on
priority needs, to make as much current Utility funding as possible available for
implementation of the Safe Clean Drinking Water Program - to manage the impact of
Program implementation on Utility ratepayers.
SAFE CLEAN DRINKING WATER PROGRAM
41
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SAFE CLEAN DRINKING WATER PROGRAM
APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name Description /Comments Project Cost
2011 12012 12013 12014 12015 12016 12017
12018 12019 1 2020 12021 12022
1
1
0 -0
[0 -0] 100 ML /D Water Treatment $113,354,000
0
0 -A
Facility
[0 -A] 100 MUD Water Treatment The site specific pre- design for a single water $100,000
2
Facility Final Pre - Design treatment plant located in the vicinity of the
Little River Reservoir, based on a
0
0 -13
recommendation from Value Engineering.
[0 -I3] 100 MUD Water Treatment The Environmental Impact Assessment (EIA) $300,000
3
Facility EIA study of the site for a single water treatment
plant located in the vicinity of the Little River
Reservoir, based on a recommendation from
1
0 -1
Value Engineering.
[0 -1] 100 MUD Water Treatment Design a full conventional water treatment $4,000,000
4
Facility Design facility (100 MUD), incluing filtration and
1
0 -2
possibly UV radition
[0 -2] 100 MUD Water Treatment Construct a full conventional water treatment $108,954,000
0
5
Facility Construction facility (100 MUD), including filtration and
7
1 -0
possibly UV radition
[1 -0] Robertson Lake Dam and $2,705,000
MEW
6
7
1 -1
Tunnels under Airport Runways
[1 -1] Robertson Lake Dam Design Design foundation, earthen embankments, $150,000
7
concrete spillway and abutments, and
provide access to the far embankment
7
1 -2
including possible EIA.
[1 -2] Robertson Lake Dam Install foundation anchors, add 1.2 m of free $2,255,000
Construction board to the earthen embankments, refurbish
O
8
the concrete spillway and abutments, and
provide access to the far embankment.
Thu 07/04/11 10:57 AM
SCDW Essential Projects & Funding April 7, 2011@1116 4 Year Plan
Page 1
E, PA,
43
SAFE CLEAN DRINKING WATER PROGRAM
APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name Description/Comments Project Cost
2011 12012 12013 12014 12015
12016 12017 12018 12019 1 2020 12021 12022
9
0
1 -3
[1 -3] Robertson Lake Tunnels Inspect the tunnels under the airport runways $300,000
under Airport Runways Inspection and report on the condition with
recommendations for rehabilitation, if
7
2 -0
required.
[2 -0] Latimer Lake Intakes and $10,814,000
10
Dam Upgrades
0 2 -1 [2 -1] Latimer Lake Intakes and Pre- design study of the intakes and dam and $75,000
11
Dam Upgrades report on the condition with
recommendations on replacement and /or
7
2 -2
rehabilitation, if required.
[2 -2] Latimer Lake Intakes (Well Detailed design of the intake well $200,000
Rehabilitation) Upgrades rehabilitation under the screen house at
12
7
2 -3
Latimer Lake, if required
[2 -3] Latimer Lake Intakes (Well Construction of the intake well rehabilitation $3,938,000
13
Rehabilitation) Upgrades under the screen house at Latimer Lake, if
7
7
2-4
2 -5
required
[2-4] Latimer Lake Intakes and Rehabilitate earthen dams at Latimer Lake, if $623,000
Dam Upgrades required
[2 -5] Latimer Lake Intakes Detailed design of the intake building $175,000
14
15
(Building & Screen Rehabilitation) rehabilitation and automation of the screens
7
2 -6
Upgrades at Latimer Lake, if required
[2 -6] Latimer Lake Intakes Construction of the intake building $5,803,000
16
(Building & Screen Rehabilitation) rehabilitation and automation of the screens
Upgrades at Latimer Lake, if required
Thu 07/04/11 10:57 AM
SCDW Essential Projects & Funding April 7, 2011@1116 4 Year Plan
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43
SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description /Comments
Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
17
10
3 -0
[3 -0] Supply Transmission -
Construct new 1050mm main (3.2 km) along
$0
Phinney Hill to Lakewood Pump
Pipeline Road East from Phinney Hill to
Station.
Lakewood PS to carry raw water for both
2
4 -0
[4 -0] Transmission to Treatment
potable and East industrial supplies.
$11,645,000
18
(Lakewood Pump Station to
0
4 -A
WTP).
[4 -A] Pre - Design study of the
Pre - design study to evaluate the various
$75,000
19
Transmission system in the
alternatives for water transmission mains to
vicinity of the WTP
and from the WTP and connections to
existing transmission mains. This involves
2
4 -1
[4 -1] Transmission to Treatment
Project 4, 5, 16, 22, 25 & 26
Design three new 1050mm mains (2.5 km)
$450,000
20
(Lakewood Pump Station to WTP)
from area of Lakewood Heights PS into the
2
4 -2
Design.
[4 -2] Transmission to Treatment
WTP
Construct three new 1050mm mains (2.5 km)
$11,120,000
21
(Lakewood Pump Station to WTP)
from area of Lakewood Heights PS into the
2
5 -0
Construction.
[5 -0] Transmission East (WTP to
WTP
$12,905,000
22
2
5 -1
Sandbank Hill).
[5 -1] Transmission East (WTP to
Design one new 1050mm manins from WTP
$500,000
23
Sandbank Hill) Design.
along Hickey Road connecting into a new
1050mm main along Loch Lomond Road (5.9
km total) to SandBank Hill and a second (to
2
5 -2
[5 -2] Transmission East (WTP to
be renovated) 600mm.
Construct one new 1050mm manins from
$12,405,000
0
24
Sandbank Hill) Construction.
WTP along Hickey Road connecting into a
new 1050mm main along Loch Lomond Road
(5.9 km total) to SandBank Hill and a second
(to be renovated) 600mm.
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number Project Number Project Name Description /Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
25
2 6 -0 [6 -0] Transmission East - Central $10,815,000
;
(Sandbank Hill to Marsh Creek)
2 6 -1 [6 -1] Transmission East - Central Design new 600mm main to connect with a $100,000
26
(Sandbank Hill to Marsh Creek) 600mm main installed in 2006 along Loch
Design Lomond Road (up to Valley Street) to Thorne
Avenue with PRV station.
2 6 -2 [6 -2] Transmission East - Central Construct new 600mm main to connect with a $2,115,000
27
(Sandbank Hill to Marsh Creek) 600mm main installed in 2006 along Loch
Construction Lomond Road (up to Valley Street) to Thorne
Avenue, with PRV station.
7 6 -3 [6 -3] Transmission East - Central Design new 600mm main from Commerce $300,000
28
(Sandbank Hill to Marsh Creek) Drive to run along Westmorland Road to
Design Loch Lomond Road
7 64 [64] Transmission East - Central Construct new 600mm main from Commerce $8,300,000
0
29
(Sandbank Hill to Marsh Creek) Drive to run along Westmorland Road to
Construction Loch Lomond Road (4.8 km total)
2 7 -0 [7 -0] Transmission Central $6,677,000
30
(Marsh Creek to Metcalf Street)
0 7 -A [7 -A] Transmission Central (Marsh Pre - desgin of Projects # 7 & 9 to include $250,000
I�
31
Creek to Metcalf Street) consideration of a second crossing to the
Pre - Design west side across the Harbour Bridge.
Consider a 12" pipeline on Wright Street to
strengthen the delivery.
7 7 -1 [7 -1] Transmission Central (Marsh Design new 500mm main (2.2 km) between $165,000
0
32
Creek to Metcalf Street) Design existing 500mm main crossing north of
Highway #1 near Marsh Creek, then along
Wright Street and Main Street to PRV 107 on
Metcalf to provide required suction pressures
at the Somerset and Reversing Falls PS's.
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number Project Number Project Name Description/Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
33
7 7 -2 [7 -2] Transmission Central (Marsh Install new 500mm main (2.2 km) between $4,866,000
Creek to Metcalf Street) existing 500mm main crossing north of
Construction Highway #1 near Marsh Creek, then along
Wright Street and Main Street to PRV 107 on
Metcalf to provide required suction pressures
at the Somerset and Reversing Falls PS's.
2 7 -3 [7 -3] Transmission Central (Marsh Clean and line existing mains for security of $1,396,000
O
34
Creek to Metcalf Street) Clean & supply
Line
10 8 -0 [8 -0] Transmission Beaverbrook Construct a reinforced feed to Somerset $0
35
Avenue (Improved Millidgeville Pump Station with a new 400mm main along
Feed). Beaverbrook Avenue (1.1 km) from PRV 107
to Somerset PS.
7 9 -0 [9 -0] Transmission Chesley $6,140,000
36
Drive (PRV 107 to Reversing
Falls Bridge)
7 9 -1 [9 -1] Transmission Chesley Drive Design new 500mm main (2.1 km) from PRV $150,000
O
37
(PRV 107 to RF Bridge) Design 107 along Chesley Drive to Reversing Falls
Bridge
7 9 -2 [9 -2] Transmission Chesley Drive Construct new 500mm main (2.1 km) from $4,724,000
38
(PRV 107 to RF Bridge) PRV 107 along Chesley Drive to Reversing
Construction Falls Bridge
2 9 -3 [9 -3] Transmission Chesley Drive Rehabilitate 300mm diameter main on $266,000
39
(PRV 107 to RF Bridge) Douglas Avenue
Rehabilitate Douglas
0 9 -A [9 -A] Transmission Chesley Drive Inspection and rehabilitation of the 900mm $1,000,000
40
(PRV 107 to RF Bridge) "Central Spine" pipeline chambers and
Rehabilitate 900mm associated equipment to improve the delivery
security
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description /Comments
Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
41
2
10 -0
[10 -0] Transmission Reversing
Construct two new 500mm mains (417 m)
$4,284,000
Falls Bridge. Construction
across the bridge to replace existing 475mm
10
11 -0
[11 -0] Transmission Dever Road
steel line.
Construct new 600mm transmission main
$0
42
(Main Street West to Manchester
(2.1 km) from Main Street West along Church
Avenue)
Avenue and Dever Road to connect to
600mm main between Manchester Avenue
and Gault Road (2006); and make essential
second connection to the Milford /Randolph
10
12 -0
[12 -0] Transmission Ocean W
area
Construct new 600mm transmission main
$0
43
(Gault Road to Spruce Lake)
(3.4 km) from Gault Road along Ocean
Westway to Spruce Lake Pump Station; and
install new 200mm rider main for local service
10
13 -0
[13 -0] Spruce Lake Industrial
in Spruce Lake High Zone
Install new 250mm potable watermain (0.98
$0
44
Park Potable Watermain
km) along King William Road and Water
Tower Road to service the Spruce Lake
Industrial Park in place of the existing 900mm
9
14 -0
[14 -0] Cottage Hill Zone
main
$3,953,000
45
Upgrade and Harbourview
9
14 -1
Connection
[14 -1] Cottage Hill Zone Upgrade
Design a new 400mm diameter feed (1.1 km)
$65,000
;
46
and Harbourview Connection
to the Cottage Hill Storage Reservoir through
9
14 -2
Desigin
[41 -2] Cottage Hill Zone Upgrade
Champlain Heights
Install a new 400mm diameter feed (1.1 km)
$1,972,000
47
and Harbourview Connection
to the Cottage Hill Storage Reservoir through
Construction
Champlain Heights
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description/Comments
Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
48
9
14 -3
[14 -3] Cottage Hill Zone Upgrade
Design a new 300mm main (1.1 km) to
$55,000
and Harbourview Connection
expand Cottage Hill High Zone to
9
14 -4
Design
[14-4] Cottage Hill Zone Upgrade
Harbourview Subdivision
Install a new 300mm main (1.1 km) to expand
$1,861,000
49
and Harbourview Connection
Cottage Hill High Zone to Harbourview
2
15 -0
Construction
[15 -0] North End Storage
Subdivision
Water storage reservoir (3.9 ML) in the North
$3,920,000
50
Reservoir
End (near Fort Howe at Magazine and
Kitchener) and associated infrastructure (or
transfer funds to build a larger reservoir to
help service the East Gravity Zone, as
2
15 -1
[15 -1] North End Storage
determined by Project 16 -A).
If required, design water storage reservoir
$150,000
O
51
Reservoir Design
(3.9 ML) in the North End (near Fort Howe at
Magazine and Kitchener) and associated
infrastructure, prior to construction of the
2
15 -2
[15 -2] North End Storage
WTP.
If required, construct water storage reservoir
$3,770,000
52
Reservoir Construction
(3.9 ML) in the North End (near Fort Howe at
Magazine and Kitchener) and associated
infrastructure, prior to construction of the
2
16 -0
[16 -0] Storage Reservoir at WTP
WTP
$28,386,000
53
2
16 -1
Site
[16 -1] Storage Reservoir at WTP
Design, as part of the WTP project, a 12.2
$350,000
54
Site Design
ML, or other size as found appropriate in the
system treated water storage predesign, an
in- ground water storage reservoir at the new
2
16 -2
[16 -2] Storage Reservoir at WTP
water treatment plant site
Construct as part of the WTP project, a 12.2
$8,018,000
0
55
Site Construction
ML or other size as found appropriate in the
system treated water storage predesign, an
in- ground water storage reservoir at the new
water treatment plant site
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number Project Number Project Name Description/Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
56
0 16 -A [16 -A] Additional Storage Pre- design of system treated water storage $125,000
I
Reservoir Pre - Design requirements for water operations and fire
[—J
fighting including capacity and location of
reservoirs for East Gravity, Central Low Zone,
Millidgeville, etc. This involves Projects 15 &
16.
6 16 -B [16 -B] Additional Storage Design and construct an in- ground water $7,641,000
57
Reservoir at Another Appropriate storage reservoir in the East Gravity Zone at
Location in the East Gravity Zone an appropriate location and size as found
Design & Construct appropriate in the system treated water
storage predesign
6 16 -C [16 -C] Additional Storage Design and construct a water storage $7,123,000
O
58
Reservoir at Appropriate Location reservoir in the Zone at a location and size as
in the Millidgeville Zone Design & found appropriate in the system treated water
Construct storage predesign.
6 16 -D [16 -D] Additional Storage Design and construct a water storage $5,129,000
59
Reservoir at Appropriate Location reservoir in the Zone at a location and size as
in the Lancaster Intermediate found appropriate in the system treated water
Zone Design & Construct storage predesign.
2 17 -0 [17 -0] Reversing Falls Booster $3,180,000
60
Pump Station
2 17 -1 [17 -1] Reversing Falls Booster Design a new booster pump station west of $130,000
61
Pump Station Design the Reversing Falls Bridge to feed the
Lancaster Reservoir and the Spruce Lake
Pump Station via separate pumps
2 17 -2 [17 -2] Reversing Falls Booster Construct a new booster pump station west $3,050,000
62
Pump Station Construction of the Reversing Falls Bridge to feed the
Lancaster Reservoir and the Spruce Lake
Pump Station via separate pumps
2 18 -0 [18 -0] Spruce Lake Pump Make modifications to existing Spruce Lake $459,000
63
Pump Station to feed Spruce Lake Reservoir
Station Upgrade P P
•
for service to the Churchill Intermediate Zone
and, in turn, to the Milford /Randolph Zone
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SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description /Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
64
4
19 -0
[19 -0] Water Main Cleaning and
$10,500,000
;
4
19 -1
Lining
[19 -1] Water Main Cleaning and
Annual commitment to clean and line cast $1,500,000
0
65
Lining
iron mains in the distribution system as
4
19 -2
[19 -2] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
O
66
Lining
iron mains in the distribution system as
4
19 -3
[19 -3] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
67
Lining
iron mains in the distribution system as
4
19 -4
[19-4] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
68
Lining
iron mains in the distribution system as
4
19 -5
[19 -5] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
69
Lining
iron mains in the distribution system as
4
19 -6
[19 -6] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
70
Lining
iron mains in the distribution system as
4
19 -7
[19 -7] Water Main Cleaning and
essential for safe, clean drinking water
Annual commitment to clean and line cast $1,500,000
71
Lining
iron mains in the distribution system as
essential for safe, clean drinking water
Thu 07/04/11 10:57 AM
SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 9
911
SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description /Comments
Project Cost
2011
12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
72
2
20 -0
[20 -0] West System
$1,877,000
^
2
20 -1
Modifications
[20 -1] West System Modifications
Design of two "normally closed" valves to
$50,000
73
Design
create separate Lancaster and Churchill
Intermediate zones, install a flow control
2
20 -2
[20 -2] West System Modifications
valve at PRV #23 on Pipeline Road West
Install two "normally closed" valves to create
$350,000
74
Construction
separate Lancaster and Churchill
Intermediate zones, install a flow control
2
20 -3
[20 -3] West System Modifications
valve at PRV #23 on Pipeline Road West
Rehabilitate (clean and structurally line) old
$500,000
75
Rehabilitation
600mm main on Lancaster Avenue (Prince to
2
20 -4
[20 -4] West System Modifications
Main West)
Design of new 400mm main (0.4 km) from
$50,000
76
Design
Prince Street to the Lancaster Water Storage
2
20 -5
[20 -5] West System Modifications
Reservoir
Construction of new 400mm main (0.4 km)
$927,000
77
Construction
from Prince Street to the Lancaster Water
2
21 -0
[21 -0] Ocean Westway
Storage Reservoir
Rehabilitate (clean and structurally line) old
$3,350,000
O
78
Rehabilitation (Spruce Lake to
600mm main along Ocean Westway to
Gault Road)
provide minimum 500mm inside diameter for
service back to the new Churchill
7
22 -0
[22 -0] Potable Transmission
Intermediate Zone
Dedicate and rehabilitate (clean and
$3,317,000
79
East Rehabilitation (Lakewood
structurally line) existing 600mm transmission
PS to Sandbank Hill)
main for (3.0 km) potable flows between
Lakewood PS and Sandbank Hill
Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Pagel 0
SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description/Comments
Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
80
7
23 -0
[23 -0] East Pressure
Make improvements, including PRV and
$2,976,000
;
Modifications
pump station modifications, to address
hydraulic grade line modifications in East
2
23 -1
[23 -1] East Pressure Modifications
Saint John
Initial improvements to address hydraulic
$500,000
81
7
23 -2
Design & Construct
[23 -2] East Pressure Modifications
grade line modifications in East Saint John
Improvements, including PRV and pump
$2,476,000
82
Design & Construct
station modifications, to address hydraulic
10
24 -0
[24 -0] Storage Reservoir
grade line modifications in East Saint John
Rehabilitate and re -coat the existing Cottage
$0
83
Rehabilitation (Cottage Hill and
Hill and Rockwood Park water storage
3
25 -0
Rockwood Park)
[25 -0] New Industrial
reservoirs
$4,988,000
84
Transmission (Lakewood PS to
3
25 -1
Sandbank Hill)
[25 -1] New Industrial
Design new dedicated 900mm industrial
$225,000
85
Transmission (Lakewood PS to
transmission main (3.0 km) from the
3
25 -2
Sandbank Hill) Design
[25 -2] New Industrial
Lakewood Pump Station to Sandbank Hill
Construct new dedicated 900mm industrial
$4,763,000
86
Transmission (Lakewood PS to
transmission main (3.0 km) from the
7
26 -0
Sandbank Hill) Construction
[26 -0] Industrial Transmission
Lakewood Pump Station to Sandbank Hill
$4,234,000
87
Rehabilitation (Lakewood PS to
Sandbank Hill)
Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Pagel 1
SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number Project Number Project Name Description/Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
88
7 26 -1 [26 -1] Industrial Transmission Design of the renovation of the existing $125,000
Rehabilitation (Lakewood PS to 600mm main (3.0 km) between Lakewood
Sandbank Hill) Design PS and Sandbank Hill, and install 300 metres
of new 600mm main
7 26 -2 [26 -2] Industrial Transmission Construction of the renovation of the existing $4,109,000
89
Rehabilitation (Lakewood PS to 600mm main (3.0 km) between Lakewood
Sandbank Hill) Construction PS and Sandbank Hill, and install 300 metres
of new 600mm main
5 27 -0 [27 -0] Water Use Efficiency Plan Develop a conservation and water use $350,000
90
efficiency plan that identifies the means to
achieve water efficiency, recommends
regulatory requirements to support efficient
water use, and sets out information and
guidelines on what customers need to know
to be proactive - to ensure water is
beneficially and economically used. ...
7 28 -0 [28 -0] District (Zone) Metering $3,255,000
91
and System Integration
10 28 -1 [28 -1 ] District (Zone) Metering Install system flow meters throughout the $0
92
and System Integration [Phase distribution system to complete the district
1] metering network, fully integrated with
automated tracking through the utility's
SCADA (Supervisory Control and Data
Acquisition) system, to monitor and audit
water use
7 28 -2 [28 -2] District (Zone) Metering and Design system flow meters throughout the $100,000
93
System Integration [Phase 2] distribution system to complete the district
Design metering network, fully integrated with
automated tracking through the utility's
SCADA (Supervisory Control and Data
Acquisition) system, to monitor and audit
water use
7 28 -3 [28 -3] District (Zone) Metering and Install system flow meters throughout the $3,155,000
System Integration [Phase 2] distribution system to complete the district
94
Construction metering network, fully integrated with
automated tracking through the utility's
SCADA (Supervisory Control and Data
Acquisition) system, to monitor and audit
water use
5 29 -0 [29 -0] Water Use Efficiency and Renew 60% of the inventory of $875,000
95
ICI Meter Renewal approximately 3,000 industrial,
commercial and institutional meters
( >15 years old) to advance life cycle
replacement, improve accuracy and
restore revenue levels.
Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 12
53
+L;
SAFE CLEAN DRINKING WATER PROGRAM
APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description/Comments Project Cost
2011 12012 12013 12014 12015 12016 12017 12018
12019 1 2020 12021 12022
96
5
29 -1
[29 -1] Water Use Efficiency and
Renew of industrial, commercial and $125,000
5
29 -2
ICI Meter Renewal
[29 -2] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
97
5
29 -3
ICI Meter Renewal
[29 -3] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
98
5
29 -4
ICI Meter Renewal
[29-4] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
99
5
29 -5
ICI Meter Renewal
[29 -5] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
100
5
29 -6
ICI Meter Renewal
[29 -6] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
101
5
29 -7
ICI Meter Renewal
[29 -7] Water Use Efficiency and
institutional meters ( >15 years old).
Renew of industrial, commercial and $125,000
102
8
30 -0
ICI Meter Renewal
[30 -0] Universal Customer
institutional meters ( >15 years old).
Plan, design and implement universal $22,301,000
103
Metering
measurement of water consumption, to
include a full cost - benefit analysis, remote
and automated reading, integrated billing
software and installation of approximately
13,750 water meters (on service lines to
residentia
Thu 07/04/11 10:57 AM
SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan
Page 13
+L;
SAFE CLEAN DRINKING WATER PROGRAM APPENDIX A
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
PROJECT DESCRIPTIONS & SCHEDULE
ID
Group Number
Project Number
Project Name
Description /Comments
Project Cost
2011 12012 12013 12014 12015 12016 12017 12018 12019 1 2020 12021 12022
104
5
31 -0
[31 -0] Enhanced Leak Detection
$3,750,000
;
5
31 -1
and Repairs
[31 -1] Enhanced Leak Detection
Develop an aggressive leak detection and
$750,000
105
and Repairs
repair program across the drinking water
system, by identifying areas of water loss by
5
31 -2
[31 -2] Enhanced Leak Detection
service zone (district) and main hierarchy
Develop an aggressive leak detection and
$750,000
106
and Repairs
repair program across the drinking water
system, by identifying areas of water loss by
service zone (district) and main hierarchy,
and introducing a comprehensive schedule of
5
31 -3
[31 -3] Enhanced Leak Detection
repair and rehabilitation
Schedule of repair and rehabilitation
$750,000
�.
107
5
31 -4
and Repairs
[31-4] Enhanced Leak Detection
Schedule of repair and rehabilitation
$750,000
108
5
31 -5
and Repairs
[31 -5] Enhanced Leak Detection
Schedule of repair and rehabilitation
$750,000
109
5
32 -0
and Repairs
[32 -0] Public Education — Need,
Design a program of public engagement and
$320,000
110
Conservation and Cost
education to establish an ongoing dialogue
with water stakeholders, enhance
understanding of safe, clean drinking water,
communicate on the concepts of
conservation and water use efficiency, and
educate on service
Thu 07/04/11 10:57 AM SCDW Essential Projects & Funding April 7, 2011 @1116 4 Year Plan Page 14
99
PROGRAM STRUCTURING AND IMPLEMENTATION PLAN
SAFE CLEAN DRINKING WATER PROGRAM (HIGHEST PRIORITY ELEMENTS)
APPEYRIX B
2011
2012
2013
2014
2015
2016
Total
[0 -0] 100 MUD Water Treatment Facility
[0 -1] 100 MUD Water Treatment Facility Design
$2,673,469
$1,326,531
$4,000,000
[0 -2] 100 MUD Water Treatment Facility Construction
$22,058,172
$43,949,236
$42,946,592
$108,954,000
[4 -0] Transmission to Treatment (Lakewood Pump Station to WTP).
[4 -1] Transmission to Treatment (Lakewood Pump Station to WTP) Design.
$300,000
$150,000
$450,000
[4 -2] Transmission to Treatment (Lakewood Pump Station to WTP) Construction.
$2,251,288
$4,485,522
$4,383,190
$11,120,000
[5 -0] Transmission East (WTP to Sandbank Hill).
[5 -1] Transmission East (WTP to Sandbank Hill) Design.
$333,333
$166,667
$500,000
[5 -2] Transmission East (WTP to Sandbank Hill) Construction.
$2,450,370
$5,034,745
$4,919,884
$12,405,000
[6 -0] Transmission East - Central (Sandbank Hill to Marsh Creek)
[6 -1] Transmission East - Central (Sandbank Hill to Marsh Creek) Design
$100,000
$100,000
[6 -2] Transmission East - Central (Sandbank Hill to Marsh Creek) Construction
$2,115,000
$2,115,000
[7 -0] Transmission Central (Marsh Creek to Metcalf Street)
[7 -3] Transmission Central (Marsh Creek to Metcalf Street) Clean & Line
$1,396,000
$1,396,000
[9 -0] Transmission Chesley Drive (PRV 107 to Reversing Falls Bridge)
[9 -3] Transmission Chesley Drive (PRV 107 to RF Bridge) Rehabilitate Douglas
$266,000
$266,000
[10 -0] Transmission Reversing Falls Bridge. Construction
$4,284,000
$4,284,000
[15 -0] North End Storage Reservoir
[15 -1] North End Storage Reservoir Design
$150,000
$150,000
[15 -2] North End Storage Reservoir Construction
$3,770,000
$3,770,000
[16 -0] Storage Reservoir at WTP Site
[16 -1] Storage Reservoir at WTP Site Design
$348,659
$1,341
$350,000
[16 -2] Storage Reservoir at WTP Site Construction
$2,061,091
$3,133,334
$2,823,575
$8,018,000
[17 -0] Reversing Falls Booster Pump Station
[17 -1] Reversing Falls Booster Pump Station Design
$130,000
$130,000
[17 -2] Reversing Falls Booster Pump Station Construction
$3,050,000
$3,050,000
[18 -0] Spruce Lake Pump Station Upgrade
$239,639
$219,362
$459,000
[20 -0] West System Modifications
[20 -1] West System Modifications Design
$50,000
$50,000
[20 -2] West System Modifications Construction
$350,000
$350,000
[20 -3] West System Modifications Rehabilitation
$500,000
$500,000
[20 -4] West System Modifications Design
$50,000
$50,000
[20 -5] West System Modifications Construction
$927,000
$927,000
[21 -0] Ocean Westway Rehabilitation (Spruce Lake to Gault Road)
$3,350,000
$3,350,000
[23 -0] East Pressure Modifications
[23 -1] East Pressure Modifications Design & Construct
$496,198
$3,802
$500,000
[25 -0] New Industrial Transmission (Lakewood PS to Sandbank Hill)
[25 -1] New Industrial Transmission (Lakewood PS to Sandbank Hill) Design
$225,000
$225,000
[25 -2] New Industrial Transmission (Lakewood PS to Sandbank Hill) Construction
$4,763,000
$4,763,000
Total
$8,264,462
$37,493,459
$66,350,674
$60,123,405
$172,232,000
APPEYRIX B
:I
SAINT lOHN
•
17
AA
rj
W-
M"s
59
t
a
r 7
FINANCIAL CHALLENGE
,Just how important is drinking water?
Can Saint john afford ... the cost of systems required?
Can S,J and its future afford not to have assurance of SCDW?
Can Program be structured to make it more fiscally viable?
What is the capacity to redirect existing utility funding?
SAFE CLEAN DRINKING WATER PROGRAM
1
(fix}"
FINANCIAL CHALLENGE
,Just how important is drinking water?
Can Saint john afford ... the cost of systems required?
Can S,J and its future afford not to have assurance of SCDW?
Can Program be structured to make it more fiscally viable?
What is the capacity to redirect existing utility funding?
SAFE CLEAN DRINKING WATER PROGRAM
?� NEED FOR TRANSFORMATION
There should be no doubt ... drinking water services exist
primarily for reasons of public health; consuming adequate
quantities is essential for ... mental and physical wellbeing
Transformation ... challenge of extraordinary scale for SJ
I
Absence of treatment ... the fundamental deficiency
of
. 6 ,.$
Also involves ... the system that conveys water to homes,
restaurants and businesses, schools, nursing homes, hospitals and industry
SAFE CLEAN DRINKING WATER PROGRAM
M
e� A - PROJECT PHASING
Program projects subdivided ... into parts or phases to
facilitate prioritization / scheduling of expenditures
Understand exactly ... projects prerequisite for others,
how expenditures can best match funding, how to
proactively adapt to circumstances that will arise
Projects and phases ... implementation over time, with
r - the most critical scheduled for more urgent execution
Ir
SAFE CLEAN DRINKING WATER PROGRAM
i
V
1. Robertson Lake Dam and Tunnels under Airport Runways
Security of Supply - assured flows are critical to entire system
•,
49
t
lie
/ IC
y
G
B -GROUPING
Projects / parts classified ... into one of 10 gro
1. Water Treatment Facilities
2. Core Drinking Water Infrastructure
3. East Industrial System
4. Distribution System Water Quality
5. Conservation and Community Engagement
6. Fire Fighting and Operational Storage Capacity
7. Delivery Risks and Service Reliability
8. Universal (Residential) Metering
9. Development and System Extension
10. Projects Completed
SAFE CLEAN DRINKING WATER PROGRAM
1 0. 100 ML /D Water Treatment Facility
Water Quality and Public Health
C
z
x x
C
x
L'
N
Ji1UKI PA -*-Y —) LVNtJ
TERM TERAI
IfN - -DV) p i a.. - -SO a 70•pw)
EXPOSURE
..
')!ll:1
4. Supply Transmission (Lakewood Pump Station to WTP)
Rd
67
Rd
a
62q�,
i
S. Transmission East (WTP to Sandbank Hill)
m
a
dI
I �
6. Transmission East-Central (Sandbank Hill to Marsh Creek)
cl
9
• -O
si :,
I
i
V
i
9. Transmission Chesley Drive (PRV 107 to Reversing Falls Bridge)
To Group 7 � -
500mm main from
07 alona Cheslev Dr
70
a J,
I
i
V
1 10. Transmission Reversing Falls Bridge"*
.40_
Twin 500mm mains (417 m) across
PRIORITY 2012'- _- Reversing Falls Bridge to replace
_ existing 475mm steel line -
t• _ c3 -
SAFE CLEAN DRINKING WATER PROGRAM
71
a I
J
1
I
V
1 5. North End Storage Reservoir
4M 000,
- . •
,.
do
Lk..
72
16. Storage Reservoir at WTP Site
CNA91=
73
A
i
V
1 7. Reversing Falls Booster Pump Station
h7arrr t �r
74
6.
i
20. West System Modifications
Create separate',Lancaster and Churchill Intermediate Zones
-
75
00-I
25. Industrial Transmission New ( Lakewood PS to Sandbank Hill)
76
i
i
19. Watermain Cleaning and Lining
36.7 km of Cl watermain renovated since 2006
WA
i
V
27. Water Use Efficiency Plan
Water resources are not unlimited ... Usage has to be efficient;
managed to improve overall water productivity and deliver water
based on quality and service needs
32. Public Education - Need, Conservation and Cost
Progressive community mindset ... full public engagement. People
who understand the full value of safe, clean drinking water will
expect high standards and support sustainable use
ME
ICU-
B - GROUPING
6. FIRE FIGHTING AND OPERATIONAL STORAGE NEEDS
Introduction of WTP into the water system will restrict
supply to plant production capacity (100 ML /D), plus the
amount of water stored in system reservoirs
/
Minimum
Minimum storage
requirement of 43.4 ML;
16.1 ML accounted for
in SCDW Program
Full fire fighting capability (FU) and operational service
needs (69.9 ML) calls for 26.5 ML (61%) more storage
SAFE CLEAN DRINKING WATER PROGRAM
V
2. Latimer Lake Intake and Dams ... Example
E-IN
I
V
i
7. Transmission Central (Marsh Creek to Metcalf Street) Example
Ov
t �
jam•- � � •'.
i
L:OL
yy~
w B - GROUPING
8. UNIVERSAL (RESIDENTIAL) METERING
Peak demand dictates system size and ... capital costs.
Lowering peak demand saves money. While public
education / regulations play a part, user pay and rate
setting is most effective means of managing demand
SLISTAINABILITY
AFFORDABILITY
Metering is mandatory standard
for any water system that seeks
to be sustainable
Metering benefits customers ... paying only for the water
they use and reminds users that waste has a cost
SAFE CLEAN DRINKING WATER PROGRAM
t
C - PROGRAM SCHEDULING
1. Water Treatment Facilities
-Yea Core Drinking Water Infrastructure ••• immediate
1, 2, implementation
3. East Industrial System
�t l
D ... direct Uti
irec 4. Distribution System Water Quality funding / FCM
Conservation / Community Engagemen
6. Fire Fighting /Operational Storage Capacity
... separate
Gantt
funding
7. Delivery Risks and Service Reliability
rt
Cha `-
_=s ... deferred
8. Universal (Residential) Metering implementation
9. Development and System Extension
... future
1 . Pr Completed
_ . 0 Projects implementation
SAFE CLEAN DRINKING WATER PROGRAM
D - AFFORDABILITY ANALYSIS
Fourth stage involves analysis to confirm ... general
affordability of enhanced drinking water; to understand
cost impact on water utility and its ratepayers
Can Saint john afford ... the cost of systems required?
Can SJ and its future afford not to have assurance of SCDW?
To confirm that the value of ... investments more than
balances with the benefits to be accrued by the
community and water users
SAFE CLEAN DRINKING WATER PROGRAM
!Pll 10 - C
N
�y
D - AFFORDABILITY ANALYSIS
Affordability goes beyond lowest construction cost
An affordable system must meet required thresholds for
total operating costs, viable cash flow within larger
contexts of the City and the Utility, and support of
overall community growth and quality of life for citizens
Commissioner of Finance will offer his perspective on
affordability and funding of the schedule of projects
SAFE CLEAN DRINKING WATER PROGRAM
PROPOSED I
2012 to 2015: 4 -year "preferred" scenario
TABLE 1: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS
PREFERRED 4 -YEAR IMPLEMENTATION
Year
3 -Party Total
■ 2012
$8,300,000
■
2013
$3755005000
2014
$6654005000
2015 $60,100,000
Totals $172,300,000
Each Share
$2,767,000
$12,500,000
$223133,000
$20,0335000
$5754335000
SAFE CLEAN DRINKING WATER PROGRAM
1
i
V
100
m 90
80
70
PROBABILITY OF 60
BEING LESS THAN
INDICATED COS- ( %) 50
40
30
20
100
140
CITY OF SAINT JOHN
SCDW PROGRAM - HIGHEST PRIORITY ELEMENTS
150 160 170
TOTAL COST OF PROJECTS (S millions)
180
PROPOSED IMPLEMENTATION
T.s Cost of implementation delay: based on assumed
annual construction inflation rate of 5%
TABLE 2: SCDW PROGRAM (HIGHEST PRIORITY ELEMENTS
1
INFLATIONARY IMPACT OF DELAYED IMPLEMENTATION
Implementation Delay 3 -Party Total Each Share
Proposal - Complete 2015 $172330030000 $5794339000
h
s 1 Year Delay - Complete 2016 $18098003000 $6092675000
-, - 2 Years Delay - Complete 2017 $18999003000 $6393009000
• 3 Years Delay - Complete 2018 $19994003000 $6694679000
4 Years Delay Complete 2019 $20994003000 $6938009000
SAFE CLEAN DRINKING WATER PROGRAM
ILIA 1.1
i
PROPOSED IMPLEMENTATION
�.s Beyond timing, at least four considerations should
influence decision on timing / implementation
1. Overall Capital costs
2. Tighter schedule > demands on Program Management
3. Deferral (e.g. Group 7 projects) needs to involve due
h
diligence measures and engineering analysis to verify
-- that risks will be managed / related preparations made
• 4. Ever present risk associated with the inability to assure
1- safe, clean drinking water - consistently /reliably (MOH)
J 1 , y SAFE CLEAN DRINKING WATER PROGRAM
t
CONCLUDING REMARKS
SCDW Program = substantial economic benefits
Safe, clean drinking water needs to be assured for
the people of Saint ,John ...
inaction or failure to act in a timely and complete
manner has unacceptable consequences
Drinking water is vitally important to our Plan SJ,
as it is to every urban community in New Brunswick
and Canada
SAFE CLEAN DRINKING WATER PROGRAM
A
IFKI
RECOMMENDATIONS
1. Recognize the vital importance of proceeding with
implementation ... in a timely and complete manner
2. Endorse Program Structuring and Implementation
Plan ...; and associated schedule of Program projects
3. Subject to advice of Commissioner of Finance, adopt 4-
year (2012 to 2015) schedule for SCDW Program
(Highest Priority Elements) as preferred scenario
N0
4. Seek cost sharing agreements with Province of NB and
Government of Canada for ... over 4 years (2012 to
tom. i
2015) ... $172,300,000 (or -$57,433,000 from each)
�y
5. Efficiency measures / revenue opportunities ... make
as much current funding as possible available for the
SCDW Program -to manage impact on ratepayers
SAFE CLEAN DRINKING WATER PROGRAM
Eli
March -11 -11
Mayor and Council
Dear Mayor and Council,
Subject: Unsightly Garbage
Realizing we are in a constant battle to devise a sustainable, efficient, cost effective,
environmentally friendly and user - friendly garbage collection system. I would like to
give a suggestion, which would have no additional cost to the city or taxpayer.
The primary benefit would be a cleaner look community and more attractive one for our
many tourists. More importantly our citizens would be relieve of the ugly site of
continuous garbage piled on the side of our streets.
I would like to use the south end as an example, please understand I am not singling them
out this situation occurs in most of our urban core communities and is not meant to be a
judgement on any group, dept or individuals.
The south end consist of many multi -unit buildings, some of which falls under the
collection services of the city while others are handled by private contractors because
they have five units or more. The core of the problem arises because the city and the
private contractor collect garbage on days set by operations for the city and by the
landlord for the private collectors. This results in garbage being deposited on the streets
at various locations five days a week.
My suggestion would be that we coordinate between the city and private collectors
limiting the available pick up days down to two a week maybe Monday- Thursday or
Tuesday- Friday. With all garbage being pick up on these days only, it would eliminate
garbage having to be on the streets five days a week.
I thank you for your time and consideration of this very important matter.
John Campbell
639 -5567
93
March -11 -11
Mayor and Council
Dear Mayor and Council,
Subject: Development Incentives
Over the course of the last several years there has been an ongoing debate concerning
urban sprawl and dilapidated building. If one drives thru the urban core, one will quickly
notice the astonishing number of serviced vacant lots and they are accumulating almost
on a weekly basis.
There has been much talk about striking a balance in our city on a number of issues
whether it is recreation, road maintenance, urban sprawl or commercial development. So
therefore has an individual engaged in the community, I would like to add my voice to
the discussion to strike a balance?
The recent discussion with respect to urban sprawl and vacant lots, reminded me of a
suggestion I had put forth a couple of years ago, realizing it is not original, I believe is
worth revisiting.
The objective would be to increase development of vacant serviced lot in our urban core,
creating density and increasing tax revenue for the least amount of capital investment by
the city. This would scenario would apply to all currently vacant serviced lots within the
city.
I wish to point out an actual case, which exist within the urban core. The primary
incentive would be five years tax -free. Using today's dollar value.
Example
Vacant serviced city lot designated multi -unit has been vacant for over fifty years.
Current taxes $405.00 yearly
Once developed (multi -unit) - $6000.00- 8000.00 in yearly taxes and every year after.
Net benefit to city in year six, $3975.00 - 5975.00 per year
Cost to City upfront (five years of taxes) $2025.00
This would be the first stag and if there is any interest I would be pleased to follow up
with my suggestions for stag 2 to add pressure for property owners to develop vacant
land in the urban core.
I thank you for your time and consideration of this very important matter.
Jolui Campbell
639 -5567
91
SA /NT JOHN
06:0
Mayor Ivan Court & Council
City of Saint John
Saint John, N.B.
Recently, the Saint John Track Club has been awarded the opportunity to host the 2012 North
American, Central American and Caribbean Masters Track & Field ( NCCWMA) Championships
along with the Canadian Masters Athletics Association (CMAA) Championships. It will be held at the
newly refurbished Canada Games Stadium on August 9 -12, 2012. This event will be the first major
track and field event held in the city and at the stadium renovation. The NCCWMA and CMAA
provide competitions for people over age 35 and this event has the potential to draw people from
across Canada, the USA, Mexico and other countries of Central American and the Caribbean. It is also
expected that many of them will stay on to tour our region. It will provide a valuable opportunity to
improve our trained officials and meet management capacity in Saint John setting the stage for future
events. Saint John is noted for its hospitality and we expect to show these organizations what Saint
John has to offer.
The Saint John Track Club is confident this is a great sporting opportunity for our community. The
club has a long history in greater Saint John with many athletes participating at the national level. Our
request to you is to help us secure funding and in kind support from the City of Saint John to assist
with the event. Specifically, we need assistance with funding to offset initial marketing expenses and
upgrading stadium equipment in preparation for this event. We are fortunate to have our stadium newly
renovated and this event will allow us to further outfit it with the newer equipment that will bring our
city on par with any in Canada for hosting track and field events. We are also seeking support of the
federal and provincial government for this event so it is important they see the city as a significant
partner.
Specifically we would like to request the following support.
• $50,000 over two years to assist with the marketing and promotion of the event.
• In kind support of staff with the events at Rockwood Park and the stadium.
We have attached a short briefing document on this event and also our draft event budget. We will also
be working with the other levels of government and would hope to have your support in in our requests
for funding from them. I am available to meet with you to discuss this further and will follow up in the
next few days to discuss it with you and the city manager.
Sincerely,
R:V M "M.
President, Saint John Track Club
c.c Patrick Woods
95
CMAA / NCCWMA 2012
#
Price
Revenues
75
$ 45,000.00
Meet registration
600
600
Shirt and Merchandise Sales
20
$ 12,000.00
Meal Payments from Participants
400
30
$ 12,000.00
Revenues - Hotel
$ 4,000
Gate
1000
10
$ 10,000
Revenues - Canteen
$ 2,500
Support - Province of NB
$ 100,000
Support - Government of Canada
$ 100,000
Support - City of Saint John
$ 50,000
Government Employment Grant
$ 4,000
Sponsorship
$ 60,500
Total
$ 400,000
Expenses
Merchandise
Shirts for resale
600
$10
$ (6,000)
Marketing Ex enses
$ (31,400)
Hospitality Events
$ (36,300)
Accomodations and Tourism - Su ort
$ (5,000)
Meet Mana emen O erations
Championship Shirts for officials
50
$30
$ 1,500)
Insurance
$ (1,500)
Banners / sponsor recognition
$ 1,500)
NCCWMA FEE - Sanction fee per athlete
600
$15
$ 9,000)
Summer Student Staff Support
$ 8,000)
Shirts for organizers /committeeNolunteers
50
$30
$ 1,500)
Officials Expenses
$ 4,000)
Contingency
$ 20,000
Medals / Ribbons
$ 9,000)
Stadium Rental
$ 4,000)
Stadium Clean up and Supervision
$ 4,000
Entry forms and paperwork
$ (500)
Water /Food for officials
$ (1,200)
First Aid
$ 3,000
Equipment rental
$ 8,000
Rooms for officials
30
$100
$ (3,000
Meals for meet officials
$ 4,000
Bib Numbers
$ (500
Track Club Community Program - Youth Cam
$ 15,000
Committee Meeting Costs
$ (1,500)
BusesNans - Gas
$ 3,000
Team NB Program
$ 5,000)
Legacy - SJTC 10%
$ 40,000)
Development costs
Improvements and New Equipment for track
$ (172,500)
Total ex ens
$ 399,900)
Net income
$ 100
M
NCCWMA 2012 — Briefing document
Event: North America, Central American & Caribbean Masters Track Champs + Canadian Champs.
When: August 9-12,2012
Where: Canada Games Stadium, UNBSJ
Key Statistics
Participants: 500 -600
Previous locations: 2010- Puerto Rico, 2008 — Florida, 2006 - Guatemala
Countries attending: Canada, USA, Mexico, South American Countries, Dominican Republic,
Panama, Guatemala,
Governing Body: World Masters Athletics Association
Notable Facts:
• Saint John's first international track championships in nearly 20 years
• Canadian Masters Athletics Association decided to award Saint John the 2012 Canadian Championships to be held
in conjunction with the international meet.
• The dual Canadian/NCCWMA Championships will be among the largest track and field events held in the city
since the Stadium originally opened in 1985.
• Athletes range in age from 35 to their nineties
Events competed in:
• Track from 100 m sprints to 10 km races and hurdles
• Field events like jumps and throws.
• Road events such as a 10 km, race walk and cross country race.
Key Partners (to this point):
• Saint John Track Club
• Athletics NB
• City of Saint John
• UNBSJ
Funding: Estimated total budget - $375,000 - 400,000 Goal
• 1/4 comes from Participant fees
• 1/4 from sponsors
• 1/2 from government sources
97
ro servOL assoCla lion
March 21, 2011
Common Clerk's Office
City Hall, City of Saint John
P.O. Box 1971
Saint John, NB E2L 41_1
,do%,
IRVING
Re: Presentation to Council on proposed little River Reservoir Park
Dear Sir or Madame:
The Little River Reservoir Association (LRRA) and Irving Oil are requesting time to
present the proposed Little River Reservoir Park at an upcoming council meeting. The
Little River Reservoir Park project is a proposal to develop the current "Rez" area off
Loch Lomond Road into a park and walking trail system for all families in the region to
enjoy.
Our presentation will cover work -to -date on the park, including community clean -ups and
neighbourhood consultation. The planned design of the park, including the playground
area and walking trail, will also be discussed in detail.
We look forward to hearing from yo esenting to ouncil. If you have any questions
or concerns please contact us. /
Thank you,
�U
Janice Buchanan
Community Relations
Irving Oil G.P
Phone: 506 - 202 -6148
Glen Creamer '
President
Little River Reservoir Association
Phone: 506 - 333 -6586
To: Mayor and Common Council
City of Saint John, New Brunswick
From: Pavel Koulaev
125 Beach Crescent
Saint John, New Brunswick
E2K 2E5
(h.) 646 -1091
Re: Water meters
Good day,
I own a house here in Saint John, NB. I live alone, and my work schedule requires me to be away
from home for about half a year in each year.
Yet, I have to pay my flat -rate Water & Sewer bills in full, year in and year out.
Clearly, the flat rate billing for water is not fair in my case and, generally speaking, in cases of
all other residents of Saint John who use city supplied water sparingly due to life circumstances
and/or just because they are conscious about the environment.
On the other hand, the same "flat rate" approach passively encourages the wasteful practices in
using city water.
I have recently contacted Mr. John Clark, Municipal Services. He explained to me at length the
amount of money involved and the technical difficulties on a road to providing every household
in the city of Saint John with water meters and their servicing.
Yet, there is a proof of successful implementation of the water metering in many communities
across Canada and even here, in our province in the cities of Fredericton and Moncton.
I kindly ask the City Mayor and the Council to find time and good will to come back to
discussing the issue of the water metering in Saint John, and finally see it through in timely
manner, thus bringing our city on this matter in line with the rest of the civilized world.
Respectfully,
Pavel Koulaev April 4, 2011
99
REPORT TO COMMON COUNCIL
M &C2011
April 11, 2011
HIS WORSHIP MAYOR IVAN COURT
AND MEMBERS OF COMMON COUNCIL
YOUR WORSHIP AND COUNCILLORS:
SUBJECT: PROVISION OF LIFEGUARD SERVICES - 2011
BACKGROUND:
r1m 7
The City of Saint John
For the past number of years the Canada Games Aquatic Centre (CGAC) has provided lifeguard
supervision at City beaches. For the 2011 season the CGAC has submitted a proposal for
lifeguard supervision at four beaches: Dominion Park; Lakewood Reservoir; Lily Lake and
Fisher Lakes. These are the same beaches at which the CGAC provided lifeguard supervision in
2010. The total cost to provide this service is $108,000.00 plus $14,040.00 HST for a total of
$122,040.00.
ANALYSIS:
The CGAC has proposed to supervise four beaches: Dominion Park, Lakewood Reservoir, Lily
Lake and Fisher Lakes daily from June 25 to August 21, 2011. Attached is the proposal from the
Canada Games Aquatic Centre for the upcoming 2011 season.
The period of lifeguard supervision will be from 11:00 a.m. until 5:30 p.m. seven days a week at
the four beaches. Notices will be posted at each beach to inform the patrons about the hours of
supervision. The public will be advised through the City website and local media regarding the
lifeguard services at these city beaches.
FINANCIAL ANALYSIS:
The proposal presented by the Canada Games Aquatic Centre has a service fee of $108,000.00
plus HST to provide lifeguard services at the four city beaches. These funds are provided in the
2011 Leisure Services Department budget.
100
RECOMMENDATION:
It is recommended that:
1. Common Council authorize staff to engage the Canada Games Aquatic Centre to provide
lifeguard supervision at four City beaches in 2011, as outlined in the attached proposal at
a cost of $108,000.00 plus HST, and that;
2. the City Solicitor be directed to prepare all necessary documents, and that;
3. the Mayor and Common Clerk be authorized to sign these documents.
Respectfully submitted:
Bernie Morrison
Commissioner of Leisure Services
J. Patrick Woods, CGA
Deputy City Manager
KW /JH
101
Canada Games Centre Aquatique
Aquatic Centre Jeux du Canada
Your Love of Swimming Starts Here
2011 PROPOSAL
CITY OF SAINT JOHN BEACHES
The purpose of the lifeguard service is to provide safety supervision to the many citizens who
attend City Beaches during the summer.
Lifeguards will be on duty seven days a week from June 25 to August 21, 2011 from 11:00 AM
to 5:30 PM at Dominion Park, Fisher Lake, Lily Lake and Lakewood Reservoir.
CANADA GAMES AQUATIC CENTRE RESPONSIBILITIES:
The Aquatic Centre will select, train, supervise and employ all staff required to safely guard the
beaches. Uniforms for the staff will be provided by the Aquatic Centre.
The Aquatic Centre will be responsible for all safety and rescue equipment except for the
lifeguard chairs and beach signage.
CITY OF SAINT JOHN RESPONSIBILITIES:
The Leisure Services Department of the City of Saint John will provide the following on site for
opening day and will pick up on closing day:
1. lifeguard chairs
2. signage: beach hours, lifeguard on/off duty, beach rules
3. access to locked storage area for equipment
4. shelter and toilet facilities for lifeguards
It will be the responsibility of Leisure Services to arrange physical maintenance of the beaches
including grass cutting, sand quality, etc.
The City of Saint John will pay the Canada Games Aquatic Centre $108,000.00 + $14,040.00
(HST) = $122,040.00 for the provision of the services outlined above.
102
E. Neil McKelvey, OC, DCL, CD, QC
P. O. Box 7289, Station A
Saint John, NB
E2L 4S6
Telephone: 506- 632 -2770
Facsimile: 506- 634 -3579
E -Mail: nmckelvey @smss.com
April 5, 2011
Mayor and Common Council
City of Saint John
15 Market Square
PO Box 1971
Saint John, New Brunswick
E2L 4L1
Your Worship, Lady and Gentlemen:
Re: Saint John Harbour Bridge
I am writing to support the proposal to name the harbour bridge after Thomas L. McGloan, Q.C.
Tom was the prime mover in the campaign to build the bridge. He was able to convince others,
including the Mayor, Dr. Steve Weyman, to support the idea.
When the railways abandoned part of their marshalling yards, Tom realized that that would
provide a corridor as a good location for a throughway leading to the harbour bridge. He urged
both.
The idea encountered severe opposition by three powerful and influential businessmen and two
senior lawyers. They wanted to build the throughway in a northern part of Saint John and a
bridge over the river at the narrows between Milford and Grand Bay. Tom and his supporters
persevered, with the result that we now have a bridge and throughway in their present locations
tying the many parts of Saint John together. A great accomplishment against the opponents who
were doing everything to stop the idea.
Tom McGloan was an outstanding citizen and a first -class lawyer.
I urge you to approve the naming of the bridge after Thomas L. McGloan, Q.C.
Yours very truly,
E. Neil McKelvey, O.C., Q.C.
ENM /paw
687503.v 1
103
April 8th 2011
His Worship Mayor Ivan Court and Members
of Common Council,
City of Saint John,
P.O. Box 1971,
Saint John, New Brunswick
E2L 4L1
Re: Tudor Lane
Dear Mayor Court and Members of Common Council:
During 2008 the City of Saint John gave permission to two local Developers to build
residential properties on Tudor Lane in Millidgeville in the north end. There are
approximately 30 houses on this street who are all taxpayers of the City of Saint John.
The street has been paved and established with sidewalks in accordance with the city's
Bylaw except for the far end of the street. This area which is about 45 feet in length was
allowed to remain unfinished with no paving, curbs or sidewalks put in place.
The important factor in this situation is that it is quite unsafe. This is a dead end street
with no proper turning area. For large vehicles, such as snow plows, sanitation trucks,
etc, turning must be done on private property which is not acceptable to the home
owners.
We do have a Sub - Division Bylaw in this city and it should be adhered to by all
Developers for the safety and well being of all citizens,
This area in question has a very steep embankment and for any unknown persons or cars
visiting it becomes unsafe and does not enhance the community.
The city is always keen for new development to take place, however it is very important
that we ensure that these projects are finished to completion so that we all can enjoy a
great Quality of Life.
The citizens that Iive on Tudor Lane have signed this petition and we are looking forward
to having your support to have the appropriate city operations to correct this situation as
soon as possible.
We are aware of all the good work that you do for our city and we greatly appreciate your
time and efforts on a daily basis.
104
Sincerely,
Name
ZI
Address
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C)
105
7(
L
April 8th 2011
Continued............ Letter to Mayor and Members of Common Council
Name
117
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Address
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106
April 8th 2011
Continued ............ Letter to Mayor and Members of Common Council
Name
Y1 /I
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107
Address
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April 8th 2011
Continued............ Letter to Mayor and Members of Common Council
Name
Address
For further information please call Terry Ward 650 5334. Thank you.
1:
REPORT TO COMMON COUNCIL
OPEN SESSION
M &C 2011- 81
April 6, 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
43
City of Saim John
SUBJECT
Reimbursement of Costs for Remedial Actions - Unsightly Premises and
Dangerous Buildings By -law
The Buildings and Inspection Services Department has received notification from
the Province of New Brunswick that the City has been reimbursed an amount of
$42,658.27 for work undertaken by the City at four separate properties in 2010.
The work was conducted for reasons of remedial actions after Notices to Comply
for dangerous building conditions had not been complied with and all attempts to
recuperate the costs from the property owners had failed.
The reimbursement has been paid by the Department of Local Government in the
March 2011 municipal transfer funds to the City.
RECOMMENDATION
Your City Manager recommends that this report be received and filed.
Respectfully submitted,
Pamela Bentley, P.Eng
Technical Services Engineer
Buildings and Inspection Services
Amy Poffenroth, P. Eng., MBA
Deputy Commissioner
Buildings and Inspection Services
Patrick Woods, CGA
City Manager
109
M & C — 2011 -75
April 8, 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors:
SUBJECT: HARBOUR CLEAN -UP — LIFT STATION # 21
Highland Road — Portion PID# 00049791
Design engineering has determined that the proper location for Harbour Clean -Up
sewer lift station #21 is on a 150 square metre +/- portion of PID # 00049791
located on the north side of Highland Road (Parcel 1).
Subject to Common Council approval, staff successfully negotiated an agreement
with Four Star Leasing Ltd., the owners PID# 00049791, for the City's purchase
of the freehold purchase of Parcel 1 at the nominal price of $500.00.
In the course of discussions with Four Star Leasing Ltd. a 529 square metre +/-
parcel of land located at the convergence of Belleview Ave. and Spar Cove Rd.
comprising PIDs # 00040584, 00040592, and 00415588 (collectively "Parcel 2 ")
was offered by Four Star Leasing Ltd. to the City. This parcel of land has little
utility other than for future street /road improvement. Four Star Leasing Ltd.
offered to convey this parcel of land to the City for $1.00. Real Estate Services
consulted with Municipal Operations & Engineering (MO &E) regarding this
opportunity, and MO &E stated that they had no objection to pursuing the
acquisition of Parcel 2 provided it is done by Subdivision Plan to vest as a public
street pursuant to the Community Planning Act.
Real Estate Services were able to include the City's acquisition of both Parcel 1
and Parcel 2 into the Agreement of Purchase and Sale attached hereto.
Real Estate Services have found Four Star Leasing Ltd. to be a very co- operative
corporate citizen who strongly support Harbour Clean -Up, evidenced in the
timeliness of their correspondence and execution of the Agreement of Purchase
and Sale as presented to them by staff.
110
RECOMMENDATION:
1. That The City of Saint John acquire from Four Star Leasing Ltd.:
(i) the freehold interest in a 150 +/- square metre portion of PID#
00049791 for the sum of $500.00 (plus HST if applicable), and,
(ii) the freehold interest in PIDs # 00040584, 00040592, and 00415588 for
the sum of $1.00 (plus HST if applicable) by Subdivision Plan to vest as a
public street pursuant to the Community Planning Act,
upon the terms and conditions contained in the Agreement of Purchase
and Sale attached to M &C 2011 -75 and,
2. That the Mayor and Common Clerk be authorized to sign all necessary
documentation.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner
Planning and Development
J. Patrick Woods, C.G.A.
City Manager
PW /P
attachments
111
Planning and Development
Real Estate Services
;dint }oht► River
AG_ EtEMENT OF PURCHASE AND SALE
The Purchaser agrees to purchase from the Vendor and the Vendor agrees to sell to the Purchaser the
freehold interest in a portion of the Vendor's Lands PID # 00049791 (Parcel 1) and PIDs # 00415588,
00040592 & 0040584 ( Parcel 2) as hereinafter set out upon the following terms and conditions:
Vendor: FOUR STAR LEASINGLTD.
1031 Fairville Blvd.
Saint John, NB E2M ST9
Attention: Lawrence Dunlop
Purchaser: THE CITY OF SAINT JOHN
P.O. Box 1971
15 Market Square
Saint John, NB 1121.41-1
Attention: Common Clerk
Premises: 1) Freehold interest in a portion of PID # 00049791
Comprising 150 sq. m. +/-
Designated as APPROXIMATE AREA OF LAND PURCHASE:: 150.00m2 +/-(1614.6
sq ft + / -) on a drawing dated February 25, 2011 bearing Project Description SLS
21 LAND PURCHASE Drawing No L5 prepared by CBCL Limited (hereinafter
called "Parcel 1 "), and
2) Freehold interest in PIDs # 00415588, 00040592 & 0040584 (hereinafter called
"Parcel 2 ")
Parcel 1 and Parcel 2 are hereinafter collectively called "Real Property".
(Photo- reduced copy of said drawing for Parcel 1 attached hereto)
Purchase Price: Parcel 1: $500.00 + HST if applicable
Parcel 2: $1.00 + HST if applicable
Total: $501.00
Deposit: $201.00 payable upon adoption of Common Council Resolution
Balance: $300.00 on Closing
Closing Date: On or before June 24, 2011.
1. The Purchaser shall acquire from the Vendor the freehold title in the Freehold Lands.
2. The Purchaser may examine the title to the Real Property at its own expense within twenty
(20) days following the Purchaser's acceptance of this offer. If within that time any valid objection
to the title to the Real Property is made In writing by the Purchaser to the Vendor which the
1
113
Agreement of Purchase and Sale —SLS 821
Four Star leasing ltd. and The City of Saint John
Vendor shall be unable or unwilling to remove within twenty (20) days of notification of such
objection or objections and which the Purchaser will not waive, this agreement shall,
notwithstanding any intermediate acts or negotiations in respect of such objections, be null and
void and any deposit shall be returned by the Vendorwithout interest and the Vendor shall not be
liable for any costs or damages. Save as to any valid objection so made within such time, the
Purchaser shall be conclusively deemed to have accepted the title of the Vendor to the Real
Property.
3. The Vendor shall deliver to the Purchaser at closing and in registrable form all
postponement(s) and /or discharge(s) of mortgage which the Purchaser, at its discretion may
require.
4. (1) The Purchaser shall prepare at its cost any Subdivision Plan /Plan of Survey required to
effect the conveyances herein contemplated; and
(il) The Purchaser shall reimburse the Vendor up to $500,00 for legal fees expended by the
Vendor to finalize these conveyances; and
(iii) The Purchaser shall pay for registration & filing fees at SNB, if applicable, for the plans, and
any discharge(s) of mortgage(s) or debenture(s),
5. The Vendor shall at its expense terminate all leases with respect to the Real Property such
that the Purchaser will have vacant possession of the Real Property on the Closing Date.
6, if the Purchaser defaults in the closing of the sale under the terms of this Agreement, any
money paid hereunto shall be forfeited to the Vendor by way of liquidated damages.
7. This offer shall be irrevocable by the Vendor until 4:00 p.m. local time on April 15, 2011 and
upon acceptance by the Purchaser shall constitute an Agreement of Purchase and Sale binding
upon the parties hereto.
B. This offer when accepted shall be read with all changes of gender or number required by the
context shall be binding upon the parties hereto, their respective heirs, executors, administrators,
and assigns, and time shall in all respects be of the essence hereof.
7
114
Agreement of Purchase and Sale —SLS #21
Four Star leasing Ltd. and The City of Saint John
IN WITNESS WHEREOF the Vendor has caused these presents to be executed this day of
April, 2011,
a_
FOUR STAR LEASING A�L�EA�SING LLLTD.
/]
AND the Purchaser has caused these presents to be executed this day of April, 2011.
THE CITY OF SAINT JOHN
Mayor
Common Clerk
Common Council Resolution:
J
115
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Service New Brunswick
Service Nouveau- Brunswick
Map Scala / tchelle cartagraphique 1 : 888
N
A
While this map may not be free from error or omission, care has been taken to ensure the best possible quality. This map is a
graphical representation of property boundaries which approximates the size, configuration and location of properties. It is not
a survey and is not intended to be used for legal descriptions or to calculate exact dimensions or area.
Mime si cette carte nest peut -titre pas libre de toute erreur ou omission, toutes les pr6cautions ont M6 prises pour en assurer
la meilleure quality possible. Gette carte est une repr6sentation graphique approximative des terrains (limites, dimensions,
configuration at emplacement). Elie n'a aucun caract6re official et ne doit donc pas servir A la r6dection de la description
officlelle d'un terrain ni au calcul de ses dimensions exactes ou de sa superficie.
117
REPORT TO COMMON COUNCIL
M &C- 2011 -76
April 11, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Purchase and Sale Agreement
Portion of Civic #555 McAllister Drive
BACKGROUND:
City of Saim John
Approximately one year ago, Municipal Operations identified a project to
reconstruct a short portion of Mountain View Drive leading to an intersection
with McAllister Drive. The work included widening of a portion of Mountain
View Drive to create a dedicated right -hand turn lane onto McAllister Drive. In
addition, new concrete curb and sidewalk along with a traffic light intersection
formed part of this project.
Real Estate Services were subsequently asked to acquire the necessary land in
order to facilitate the above noted project. It was determined that all of the road
reconstruction work along with the new sidewalk would be completed within the
existing street right -of -way. However, land would be needed to accommodate the
necessary sloping away from the sidewalk and also to allow for a portion of the
dedicated right -hand turn lane onto McAllister Drive.
Municipal Operations authorized the awarding of the contract during the summer
of 2010 to have the above noted project completed. The property owners were
aware of the street reconstruction as noted above and except for a few tree
replanting, the work is now complete.
An Offer of Purchase and Sale was recently signed (see attached) with the
property owner, Standard Life Assurance Company of Canada. The purchase
offer included in the Purchase and Sale Agreement represents a fair market value.
If Council is in agreement, the following recommendation will facilitate the land
transaction.
118
M & C-2011-76 - 2 - April 11, 2011
RECOMMENDATION:
That The City of Saint John purchase a 137 square metre ± portion of the
property as shown on an attached plan, known as civic #555 McAllister
Drive, also identified as PID Number 55116966 from The Standard Life
Assurance Company of Canada in accordance with the terms and
conditions contained in the Offer of Purchase and Sale Agreement
attached to this report (M &C # 2011 -76).
2. That the Mayor and Common Clerk be authorized to execute the necessary
documents.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner,
Planning and Development
J. Patrick Woods, C.G.A.
City Manager
Attachments
CL /c
119
Description of Plan: Land acquisition to be vested as a public street.
N PID: 55116966 Address:555 McAllister Drive
Pan: N/A Date: April 4, 2011
i
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121
Offer of Purchase and Sale: Part of 555 McAllister
Drive
Re: Acquisition of Property identified as part of PID Number
55116966.
In consideration for the acquisition of the fee simple absolute Interest in a 137
square metre ± portion of the property Identified as PID Number 55116966, as
generally shown on the attached plan (the "parcel "} , The City of Saint John
offers as payment and compensation, the sum of $8,200.00, plus H.S.T. if
applicable.
As part of this transaction, The City of Saint John shall:
1) at its cost, obtain and record a survey plan (if required) for conveyance
purposes, and prepare all transfer documents for execution by The
Standard Life Assurance Company of Canada; and
2) attend to the registration of the transfer documents, pay all Registry /Land
Titles Office and administration fees, and provide a copy of the registered
transfer of title to the parcel once available; and
3) pay to a maximum of $500.00 plus HST (If applicable) the Legal fees
Incurred by The Standard Life Assurance Company of Canada to convey
the subject parcel described herein.
In consideration of the above, the land owner, The Standard Life Assurance
Company of Canada shall:
a) sign all documentation required to transfer title in the parcel to the City
and deliver same to the City for registration purposes; and
b) pay all real property taxes levied against the parcel to be acquired by the
City up to the date of transfer.
This offer is subject to Common Council approval.
122
We _Peter Cuthbert & Glenn D'Silva_, duly authorized representative(s) of The
Standard life Assurance Company of Canada hereby accept the offer contained
herein,
Signature Peter Cuthbert
Authorized Signing Office,
-Ay�04141cl
Signature Glenn D'Sil.va
Authorized Siping Off iccr
41-7041 30
Date
�a,,,c� 30, o:k2 l/
Date
123
REPORT TO COMMON COUNCIL
M &C- 2011 -77
April 11, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Purchase and Sale Agreement
Portion of Civic #245 Mount Pleasant Avenue East
BACKGROUND:
City of Saim John
At its December 20, 2010 meeting, Common Council held a Public Hearing to
consider a Rezoning application that would permit a senior special care facility on
the above noted property. The Zoning By -law amendment was subsequently
approved and was recorded in the Registry Office on January 7, 2011. During the
review of this proposal, Municipal Operations had indicated that a portion of the
adjoining Alma Street encroaches onto the subject property. It was recommended
by staff and adopted by Council as one of the Section 39 Conditions that the
developer agree to negotiate in good faith for the City's acquisition of the parcel
of land required to remove the existing encroachment.
ANALYSIS:
Real Estate Services has met with the proponent to discuss the parcel of land the
City has an interest in acquiring. The attached Tentative Plan of Subdivision
shows a 153 square metre parcel to be severed from the subject property and to be
vested as Public Street. The developer is in full agreement with the land transfer
to the City at the agreed upon price in the attached Offer of Purchase and Sale
agreement. The sale price for the land is an extrapolation of the per square metre
price paid by Dobbelsteyn to acquire the subject property.
Once Municipal Operations are satisfied with the Storm Drainage Plan for this
project the City will issue a building permit to proceed with the project.
If Council is in agreement, the following recommendation will facilitate the land
transaction.
124
M & C-2011-77 - 2 - April 11, 2011
RECOMMENDATION:
1. That The City of Saint John purchase a 153 square metre ± portion of the
property as shown on an attached Tentative Subdivision Plan, known to
form part of civic #245 Mount Pleasant Avenue East, also being a portion
of PID Number 418608 from Dobbelsteyn Care Home Ltd. in accordance
with the terms and conditions contained in the Offer of Purchase and Sale
Agreement attached to this report (M &C # 2011 -77).
2. That the Mayor and Common Clerk be authorized to execute the necessary
documents.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner,
Planning and Development
J. Patrick Woods, C.G.A.
City Manager
Attachments
CL /c
125
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Offer of Purchase and Sale .1
Portion of 245 Mount Pleasant Aven .
Re: Acquisition of portion of property identified as PID number
418608.
En consideration for the acquisition of the fee simple absolute interest in a 153
square metre ± portion of the property identified as PID Number 418608, as
generally shown • the attached plan, The City of Saint John offers as paymer-k
and compensation, the sum of $5,000.00, plus H.S.T. if applicable.
1) at its cost, obtain and record a survey plan (if required) for conveyanc-
r rs d
3) pay to a maximum of $500.00 plus HST (if applicable) the Legal fees
incurred • Dob•• lsteyn Care Home Ltd. to convey the subject property
described herein.
In consideration of the above, the land owner Dobbelsteyn Care Home Ltd.,
shall:
a) sign all documentation required to transfer title in the land to the City;
and
b) pay all real property taxes levied against the lands to be acquired by the
City.
a duly authorized representative(s) of
Dobbelsteyn Care Home Ltcr.' hereby accept the offer contained herein.
Sigg-06re
128
Date,/'
M & C 2011 -79
April 8, 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Harbour Clean -Up - Right of Way Acquisition PID 55152094
Lands of Enbridge Gas New Brunswick Inc.
BACKGROUND:
On February 08, 2011 the City of Saint John obtained a 679 square metre
easement for municipal services infrastructure from Enbridge Gas New
Brunswick Inc. and Maritimes & Northeast Pipeline Limited Partnership in and
through PID 55152094 off Egbert Street (Easement Lands), a copy of the Plan of
Survey is attached hereto.
In order to improve future access between Egbert Street and the Lift Station # 4
site, the City's design engineers have expressed their desire for the City to acquire
right of way interests over the Easement Lands as well.
Staff has, subject to Common Council's approval, successfully reached an
agreement with Enbridge Gas New Brunswick Inc. and Maritimes & Northeast
Pipeline Limited Partnership that would grant such right of way over the
Easement Lands for access between the site of Lift Station #4 and Egbert Street.
129
Report to Common Council
April 8, 2011
RECOMMENDATION:
Page 2
1. That The City of Saint John acquire from Enbridge Gas New Brunswick
Inc. and Maritimes & Northeast Pipeline Limited Partnership a right of
way over lands designated PID # 55152094 for access between the site of
Lift Station #4 and Egbert Street; and
2. That the Mayor and Common Clerk be authorized to sign the
Easement/Right of Way document.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner
Planning and Development
J. Patrick Woods, C.G.A.
City Manager
PW /P
130
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REPORT TO COMMON COUNCIL
M &C2011 -80
April 6, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Public Information Session
Sanitary Lift Station #10 and Associated Force Main
Harbour Clean -Up Construction Project
PURPOSE
71r � I
The City of Saint john
The purpose of this report is to inform Council of a Public Information Session that will be held
in relation to the Sanitary Lift Station #10 and the Associated Force Main construction project,
and to update Council on the status of the project.
BACKGROUND
The approved 2010 Water & Sewerage Utility Fund Capital Program includes a project under the
Harbour Clean -Up program to construct Sanitary Lift Station #10, and associated Force Main on
Station Street and City Road.
ANALYSIS
Tenders closed for Sanitary Lift Station #10, and associated Force Main on October 27, 2010
(M &C 2010 -365). Construction of the force main began April 4, 2011 and will continue until
October 30, 2011. This project will have some impact on the local area during construction. For
this reason it is appropriate to hold a Public Information Session to allow local residents and
others an opportunity to view the project design drawings, ask questions and give their feedback
on the construction project. This Public Information Session is scheduled to be held at Colonial
Inn, 175 City Road on Wednesday, April 13, 2011 from 2 p.m. to 4 p.m. and 6 p.m. to 8 p.m.
This report is being provided for the information of Council and to extend an invitation to any
Councilors who may wish to attend the Public Information Session.
132
M &C2011 -80
April 6, 2011
Page 2
The Public Information Session will be advertised and a copy of the attached notice will be
delivered door to door in the project area.
RECOMMENDATION
It is recommended that this report be received and filed.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
133
The City of Saint John
PUBLIC INFORMATION SESSION
Harbour Station SLS no. 10 and Force Main
The City of Saint John will be completing a Sewage Lift Station and Force Main
installation project in the area of Station Street / City Road from Harbour Station to
Haymarket Square. This sanitary sewer project is included under the Harbour Clean -up
Program.
Construction work started April 4, 2011 and will continue until October 30, 2011.
Representatives from the City of Saint John and the project design team will be
available to answer questions related to the proposed project. The areas affected will
be Station Street / City Road from Harbour Station to Haymarket Square. The public is
invited to attend an information session on this project on the following date and times:
Date: Wednesday, April 13th, 2011
Place: Colonial Inn at 175 City Rd.
Time: 2:00 p.m. — 4:00 p.m. and 6:00 p.m. — 8:00 p.m.
For further information about this project, contact the Consultant, CBCL Limited,
Consulting Engineers, at (506) 633 -6650 or contact Municipal Operations &
Engineering at (506) 658 -4455
134
REPORT TO COMMON COUNCIL
M & C — 2011 -83
7 April 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Roof System Maintenance Services — City Facilities (RFP No.
2010- 082701P)
BACKGROUND:
The City of Saint John routinely establishes a supply agreement with qualified
vendors for the provision of roof system maintenance services. All City -owned
buildings and facilities fall under the scope of this agreement.
In anticipation of the expiration of the current supply agreement, an RFP was
issued on December 13, 2010 to solicit proposals from the marketplace for
suitable service - providers. This RFP also included an option for roofing
inspection services.
ANALYSIS:
The intent of the call for proposals was to establish an initial three (3) year
contract with the option, upon mutual agreement with the vendor and no
significant changes in scope or cost, of two (2) additional one (1) year extensions.
Four (4) vendors chose to respond by submitting offers:
Atlantic Roofers Ltd. Saint John, NB
Flynn Canada Dieppe, NB
Dowd Roofing Saint John, NB
A -Tech Roofing Ltd. Saint John, NB
A proposal evaluation committee, consisting of representatives from Building and
Facilities Management and Materials Management reviewed the submissions
against the following evaluation criteria:
➢ Quality and completeness of submission
➢ Company qualifications and relevant experience
➢ Scope of services
➢ Cost
135
M & C — 2011-
PAGE 2
ANALYSIS .... CONT'D:
In accordance with the City's policy and procedures, an initial technical
assessment and ranking of the proposals was undertaken by the evaluation team
members, first in isolation and then as a group. Upon completion of this portion of
the proposal review, the evaluation committee opened the envelopes containing
the financial aspects of the proposals which they reviewed as a group and then
incorporated into the overall ranking of the proposals.
After completion of the technical aspects of the proposal the evaluation team
unanimously ranked the proposal submitted by Dowd Roofing above the others.
In addition, the proposal submitted by Dowd Roofing represents the lowest-cost to
the City of Saint John for roofing system maintenance services.
The Proposal Evaluation Team therefore recommends award of the proposal for
the establishment of a contract for roofing system maintenance services to Dowd
Roofing.
With respect to the inspection portion of the RFP, the Proposal Evaluation Team
feels that the City does not have enough information to award a contract covering
those services. As such, the Building and Facilities Management Department
plans to undergo a pilot project for inspection services.
FINANCIAL CONSIDERATIONS:
Based on experience it is estimated that the total cost to the City of Saint John to
establish a three (3) year contract with Dowd Roofing for the provision of roof
system maintenance services if awarded as recommended will be $60,943.33 plus
tax, per year, on average.
This is a recurring expenditure for which funds are provided through various
operating budgets.
RECOMMENDATION:
It is recommended that the proposal for the establishment of a contract with an
initial term of 3 years for the provision of roofing maintenance services as
submitted by Dowd Roofing at an annual estimated cost of $60,943.33 plus tax,
be accepted, and further that the option for two (2) additional one (1) year
extension periods, at the sole discretion of the City and upon mutual agreement
with the vendor, be included. In addition, it is recommended that the Mayor and
Common Clerk be authorized to execute the necessary contract documents.
itted,
ick Woods
Manager 136
J �
REPORT TO COMMON COUNCIL
M &C2011 -78
April 6, 2011
His Worship Mayor Ivan Court City of Saint John
& Members of Common Council
Your Worship and Members of Council,
SUBJECT: VENTILATION UPGRADES — CENTRAL FLEET GARAGE —
PHASE III
BACKGROUND
The City's maintenance garage at 175 Rothesay Avenue was built in the early to mid 1950's and
has undergone a series of renovations and additions over the years. Most recently a welding
shop was added to the building in 1986 and an upper floor consisting of office space was added
in 1990.
A mechanical engineering firm was engaged in 2008 to perform an engineering assessment of
the ventilation system. The assessment found that the building ventilation system does not meet
the Building Code and Workplace /Health guidelines. Also, the building service /repair garage is
not equipped with a combustion gas detection system.
A mechanical engineering firm (Hatch Mott MacDonald) was engaged to manage the entire
project and to prepare contract design documents.
Phase I of this project consisted of the supply and installation of a new air handling unit (AHU),
associated ductwork and associated controls. Work was completed in 2010.
Phase II of this project consisted of the supply and installation of overhead door switches and
associated controls. Work is nearly complete and scheduled for final completion during spring
2011.
Tender No. 2011- 085001 T was issued for the third and final phase (Phase III) of this project on
February 28, 2011. Phase III consists of the supply and installation of a vehicle exhaust
extraction system, welding extraction arins, a recirculation -type dust collector, and a dedicated
energy recovery ventilation system.
ANALYSIS
The tender closed on March 30, 2011 with the following results:
Contractor Bid Price
(Exclusive of HST)
1. J.E. Wilson Ventilation Ltd. (Saint John, NB) $205,600.00
2. MC Ventilation (Saint John, NB) $203,400.00
3. Fundy Ventilation (2006) Ltd. (Saint John, NB) $199,995.00
137
M &C2011 -78 �..o
6 �
A.Z.
PAGE TWO...
City of Saint John
ANALYSIS CONT'D
The tenders were reviewed by staff of Materials Management and Facility Management and
were found to be formal and complete in all respects. Staff believes that the low tenderer has the
necessary resources and expertise to perform the work, and recommend acceptance of their
tender.
FINANCIAL IMPLICATIONS
This is a planned expenditure for which funds have been allocated in the City of Saint John's
Building and Facilities Management Department's 2011 Capital Budget. Staff recommends a
contingency amount of $10,000 + HST be approved and added to the tendered amount to handle
any potential unforeseen overages. Total cost to the City of Saint John for this project if awarded
as recommended will be $209,995 + HST.
RECOMMENDATION
It is recommended that Tender No. 2011- 08500IT: Ventilation Upgrades — Central Fleet Garage
— Phase III be awarded to the low bidder, Fundy Ventilation (2006) Ltd., at the total tax - excluded
tendered price of $199,995.00 with an additional contingency sum of $10,000.00, and further,
that the Mayor and Common Clerk be authorized to execute the necessary contract documents.
Respectfully submitted,
David Logan
Purchasing Agent
P tick Woods
Manager
138
REPORT TO COMMON COUNCIL
.a. o.
City of Saint John
M & C — 2011 -84
7 April 2011
His Worship Ivan Court
and Members of Common Council
Your Worship and Councillors:
SUBJECT: Tender 2011- 084901T Asphalt Reinstatement of Utility Cuts
BACKGROUND:
Tenders were called for the reinstatement of cuts made in street asphalt, curb,
gutter, and sidewalk sections over the winter period by Saint John Water crews
doing emergency repairs on underground water and sewer infrastructure.
This is an annual activity to make permanent repairs of cuts which were
temporarily reinstated with cold mix or granular material during the winter period.
This work consists generally of the supply of all necessary labour, materials and
equipment for the reinstatement of approximately 11,000 square metres of asphalt,
600 square metres of sidewalk, 400 linear metres of curb, and 40 linear metres of
curb & gutter using the methods established in the Municipal Operations General
Specifications. Tendering this work will allow City forces to focus their efforts to
repair potholes and other street deficiencies that have become more prominent
during the winter and spring freeze and thaw cycle.
ANALYSIS:
In past years, the asphalt and concrete reinstatement work was tendered separately
and therefore was awarded to two separate contractors. Where the majority of
utility cuts include asphalt and concrete replacement, the coordination of this
work was very difficult and at times required a contractor to revisit a site after the
second contractor completed their portion of the work.
Two contractors performing this work also required a greater amount of City staff
time to coordinate and inspect of said work.
139
Page Two
ANALYSIS CONVD:
Tenders closed on April 6, 2011 with three companies submitting bids. Staffs of
Materials and Fleet Management and Municipal Operations have reviewed the bid
submissions and have found them all to be complete in every regard. The bids
received were as follows:
Debly Enterprises Limited
Classic Construction Ltd.
NRB Construction Ltd.
$665,860.00 plus HST
$757,100.00 plus HST
$855,300.00 plus HST
Consolidating the concrete and asphalt portions of the work into one contract has
seen a savings from tendering and awarding separately.
FINANCIAL IMPLICATIONS:
This is a planned expenditure and as such funds to cover the cost are included in
Saint John Water's 2011 Operating Budget.
RECOMMENDATION:
It is recommended that tender 2011- 084901T: Asphalt Reinstatement of Utility
Cuts, be awarded to the low bidder meeting all tender requirements, Debly
Enterprises Limited, at the tendered price of $665,860.00, plus HST.
Respectfully submitted,
(0-i �,-
David J. Logan
Purchasing Agent
Qat ick Woods
City Manager
140
March 31, 2019
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Councillors;
SUBJECT: Service Agreement — Service New Brunswick
BACKGROUND
In 2002, The City of Saint John (the City) and Service New Brunswick (SNB)
entered into an arrangement whereby SNB processed Water & Sewerage
payments on behalf of the City using SNB on -line, SNB TeleServices and in
person at various locations. At this time, the City would like to formalize the
agreement with SNB.
The attached proposed agreement outlines the procedures and associated costs
of processing these payments. The goal of this agreement is provide greater
convenience to City ratepayers for bill payment.
ANALYSIS
This Service Agreement was previously reviewed by the Legal Department and
they have indicated that there are no major concerns arising from their review of
the attached document.
FINANCIAL CONSIDERATIONS
The associated costs with this agreement can be found in Article XIII. These
funds are provided for in the City's Operating Budget.
lr _
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
141
Report to Common Council
Service Agreement
Mar. 31, 2011
Page 2
RECOMMENDATIONS
It is recommended that
1. The City of Saint John enter into a "Service Agreement" with SNB for the
processing of Water & Sewerage payments based upon the terms and
conditions attached to this report.
2. The Mayor and Common Clerk be authorized to execute the necessary
documents.
Respectfully submitt ,
Gregory J. Y /oa s , CGA, MBA
Commissio e , Finance Department
J. trick Woods, CGA
City anager
A achment
142
Service Agreement: # 10 -002
Municipal Services
SERVICE AGREEMENT
BETWEEN THE CITY OF SAINT JOHN
11►1A
SERVICE NEW BRUNSWICK
143
TABLE OF CONTENTS
ARTICLEI ............................................................................................. ..............................4
PURPOSE................................................................................ ..............................4
ARTICLEII ............................................................................................ ..............................4
ROLES & RESPONSIBILITIES ................................................. ..............................4
ARTICLEIII ........................................................................................... ..............................4
TERM........................................................................................ ..............................4
ARTICLE1V ........................................................................................... ..............................5
LIMITATIONS................................. ............................... ......... ............5
................ ....
ARTICLEV ............................................................................................ ..............................5
TIME......................................................................................... ..............................5
ARTICLEVI ........................................................................................... ..............................5
WORDING................................................................................ ..............................5
ARTICLEVII .......................................................................................... ..............................5
CONFIDENTIALITY.................................................................. ..............................5
ARTICLEVIII ......................................................................................... ..............................5
APPLICABLE LAW ................................................................... ..............................5
ARTICLEIX ........................................................................................... ..............................5
TERMINATION......................................................................... ..............................5
ARTICLEX ........................................................................................... ..............................6
DOCUMENT DELIVERY ........................................................... ..............................6
ARTICLEXI ........................................................................................... ..............................6
CHANGES IN SCOPE OF THE WORK ................................... ..............................6
ARTICLEXII ......................................................................................... ..............................6
ASSIGNMENT.......................................................................... ..............................6
ARTICLEXIII ......................................................................................... ..............................7
COST........................................................................................ ..............................7
ARTICLEXIV ......................................................................................... ..............................7
NECESSARY APPROVALS ..................................................... ..............................7
ARTICLEXV ......................................................................................... ..............................8
LIABILITY................................................................................. ..............................8
ARTICLEXVI ......................................................................................... ..............................9
SIGNATURES........................................................................... ..............................9
APPENDIXA ........................................................................................ .............................10
ROLES AND RESPONSIBILITIES .......................................... .............................10
APPENDIXB ........................................................................................ .............................11
ROLES AND RESPONSIBILITIES .......................................... .............................11
APPENDIXC ........................................................................................ .............................13
ROLES AND RESPONSIBILITIES .......................................... .............................13
4
144
SERVICE AGREEMENT
This Agreement is dated the 25th day of March 2011, between the City of Saint John (the "City), and Service
New Brunswick (SNB), (collectively, the "Parties).
ARTICLE I
PURPOSE
This Agreement outlines the procedures and associated costs of processing the payment of water and
sewerage rates levied in accordance with the Citys Water & Sewerage By -law (the'Payments). The goal
of this Agreement is to provide greater convenience to City ratepayers for bill payment.
ARTICLE II
ROLES and RESPONSIBILITIES
Detailed roles and responsibilities are outlined in the appendices attached hereto, which form part of the
Agreement.
Notification of Customers
It is the responsibility of the City, in conjunction with SNB, to inform its customers of the service available
through SNB for the Payments, and the Parties agree to cooperate in informing customers of the City of the
availability of the service referred to herein.
Training
SNB agrees to provide training to its employees to ensure that it is able to process the Payments.
Customer Service Standards
The service standard that shall apply to SNUs processing of the Payments shall be the same as those set
out in SNB's own customer service standards.
ARTICLE III
TERM
SNB shall provide the services set out in this Agreement commencing on April 1, 2011 for a term of five
years with an option to renew on terms mutually agreed to by the Parties.
Kl
145
ARTICLE IV
LIMITATIONS
This Agreement and the covenants and agreements contained herein, to the exclusion of all others, is the
only Agreement entered into and agreed upon by and between the Parties with respect to the subject
matter of the Agreement and there are no representations or warranties made or given by the City or SNB.
ARTICLE V
TIME
Time is of the essence of this Agreement.
ARTICLE VI
WORDING
Words importing the singular shall include the plural and vice -versa and words importing gender shall
include all genders, unless the context otherwise requires.
ARTICLE VII
CONFIDENTIALITY
Subject to any law respecting right to information, including the Right to Information and Protection of
Privacy Act, any information related to the Payments is considered "Confidential Information" and is to be
used by SNB only for the purpose of discharging its functions under this Agreement.
SNB is to ensure that any of its employees (internal and external resources) who have a need to access or
use this "Confidential Information ", for the purpose for which this Agreement was intended, will sign an
agreement requiring that all information respecting any aspects of the Payments be kept confidential.
ARTICLE VIII
APPLICABLE LAW
This Agreement shall be governed by and construed in accordance with the laws of the Province of New
Brunswick and, where applicable, the laws of Canada.
ARTICLE IX
TERMINATION
Either SNB or the City may terminate this Agreement for any reason 90 days after written notice has been
given in accordance with Article X. '
ARTICLE X
DOCUMENT DELIVERY
146
4
Any notice or document required or permitted by this Agreement shall be in writing and sent by courier, by
registered mail, by facsimile or by hand delivery.
• In the case of the City to:
Commissioner of Finance
City of Saint John
15 Market Square
PO Box 1971
Saint John, NB
E21- 41-1
C/O City Manager
In the case of SNB to:
Vice President, Operations
82 Westmorland Street, Suite 200
P.O. Box 1998
Fredericton, New Brunswick
Canada E36 5G4
C/O Service Delivery Support
Notice under this Agreement is deemed to commence upon receipt of confirmation by courier slip
confirming receipt, by registered mail slip confirming receipt, by facsimile confirmation, or by affidavit of
service or other written means evidencing receipt by hand delivery.
ARTICLE XI
CHANGES IN SCOPE OF THE 141ORK
The City may from time to time, after having provided 60 days prior written notice, make changes in the
scope of the services to be performed under this Agreement and these changes, to be effective, must be in
writing and consented to by SNB.
The City is currently working on a program that will permit it to accept Payments online. It is specifically
contemplated and agreed by the Parties that once the City's online payment platform is operational, the
City will provide written notice of such fact to SNB and SNB will immediately cease the services specified in
Appendix A of this Agreement upon receipt of such written notice from the City.
ARTICLE XII
ASSIGNMENT
SNB may not assign its rights or obligations under this Agreement without prior written consent from the
City.
ARTICLE XIII
COST
147
5
The City will be invoiced by SNB in the amount of $0.75 plus H.S.T. for each transaction processed
electronically through SNB On -line (as detailed in Appendix A),
The City will be invoiced by SNB in the amount of $1,05 plus H.S.T. for each transaction processed over -
the- counter at a SNB Service Centre (as detailed in Appendix B).
The City will be invoiced by SNB in the amount of $1.05 plus H.S.T. for each related call received by SNB
TeleServices (as detailed in Appendix C).
SNB will invoice the City of Saint John monthly for the transaction fees and credit card processing fees for
the services provided at its then current rate.
SNB reserves the right to adjust the prices set out herein on an annual basis at a rate which is no higher
than the Consumer Price Index (CPI) as determined by Statistics Canada. Should SNB not exercise this
right by written notice within 30 days of the anniversary date of this Agreement, it will be deemed to have
agreed to the continuation of the prices applicable for the previous 12 month period.
The City agrees to pay all SNB invoices within 30 days of issuance.
ARTICLE XIV
NECESSARYAPPROVALS
The City and SNB warrant and represent to SNB that it has obtained all approvals necessary to enter into
this Agreement and that this Agreement is enforceable in accordance with its terms.
ARTICLE XV
LIABILITY
SNB shall be liable to the City for any losses to the City arising from the negligence of SNB in discharging
its obligations under this Agreement.
ty
.•
City of Saint John
Mayor
Clerk
Service New Brunswick
Vice President
Operations
u� zs- 2 d r
Date
Corporate Seal:
149
Appendix A
Roles and Responsibilities • Electronic Payments
1. Payments will be taken through the Internet via SNB On- line's www.snb.ca) electronic commerce
infrastructure.
2. Currently, SNB accepts only credit cards (Visa, MasterCard and American Express) for payments via SNB
On -line.
3. All payments will be deposited into a City account on a daily basis through Electronic Funds Transfer (EFT).
The City will provide SNB with the banking information (i.e. account number, name of bank) required to make
the daily deposits.
4. SNB will provide a daily transaction record via an electronic file.
5. All credit card discount fees will be charged to the City.
6. Customers will need to know their account and payment amount in order to make a payment via SNB On-
line.
7. SNB will provide the following information on a daily basis to the City.
• Account number of property.
• Name of payee
• Transaction number
• Amount paid
• Total daily payments
8. Clients who have any questions on the status of their account will be directed to communicate with the City.
9. SNB shall process credit card charge backs by deducting the amount of such charge back from its next
subsequent deposit to the City's account and shall provide the City with all relevant particulars / supporting
information respecting such credit card charge backs.
10. The City will be fully responsible.for the accounts receivable function.
11. All refunds for monies collected by SNB on behalf of the City will be the sole responsibility of the City
3
150
Appendix B
Roles and Responsibilities - Over -the- Counter Payments
1. Payments will be taken in the manner currently used at SNB (e.g. cash, cheque, credit card, or debit card).
SNB will also accept partial payments (where authorized by the City).
2. The City will make arrangements with SNB to enable a daily transfer of funds.
3. SNB will provide a daily transaction record via an "electronic file ".
4. SNB shall process NSF occurrences by deducting the incomplete payment amounts from its next
subsequent deposit to the City's account and shall provide the City with all relevant particulars / supporting
information respecting such incomplete payments.
5. Should a client wish to make a payment regarding a property that belongs to someone else (such as
property managers), or a property they do not occupy, proper identification (an invoice) of the property is
required so that the payment can be credited to the correct account. If an invoice is not available, the
customer service representative will make an attempt to contact the City (during the City's working hours) to
obtain the client's account number.
6. SNB will provide the following information, on a daily basis to the City:
• Name
• Account Number of Property
• Transaction number
• Amount paid
• Total daily payments
7. Clients who have any questions on the status of their account will be directed to communicate with the City.
8. The City will be fully responsible for the accounts receivable function.
9. All refunds for monies collected by SNB on behalf of the City will be the sole responsibility of the City.
10. The City will assign one contact person and designate him /her for all dealings with the Service New
Brunswick staff.
11. SNB may provide "display shelf area" for the City brochures and promotional material at the local SNB
Service Centres.
12. SNB will supply to the City, on a weekly basis, receipts, payments stubs, etc, of all payments received at
SNB Service Centres on behalf of the City.
17
151
Appendix C
Roles and Responsibilities — TeleServices Payments
1. Payments will be taken through SNB TeleServices and SNB's current electronic commerce infrastructure.
2. The City will be billed on a per call basis for SNB TeleServices,
3. Currently, SNB accepts only credit cards (Visa, MasterCard, and American Express) for TeleServices
payments.
4. All payments will be deposited into a City account on a daily basis through Electronic Funds Transfer (EFT).
The City will provide SNB with the appropriate banking information (i.e. account number, name of bank)
required to make the daily deposit.
5. SNB will provide a daily transaction record via an "electronic file".
6. All credit card discount fees will be charged to the City.
7. Customers will need to know their account numbers, and payment amount in order to make a TeleServices
payment.
8. SNB will provide the following information on a daily basis to the City:
• Account Number of Property.
• Name of Payee
• Transaction number
• Amount paid
• Total daily payments
9. Clients who have any questions on the status of their account will be directed to communicate with the City.
10. SNB will invoice the City for any credit card charge backs at the rate paid by SNB and not more. The City
will then be responsible to get the money back from the customer or apply the debt appropriately to the
customer's account.
11. The City will be fully responsible for the accounts receivable function.
12. All refunds for monies collected by SNB on behalf of the City would be the sole responsibility of the City.
152
Fundy Region
Solid Waste Commission PO Box/ CP 3032, Grand Bay - Westfield NB E5K 4V3
Commission de ggestion
des dbchets so lides de T. 506 738 -1212 F. 506 738-1207
♦
Fundy hotline @fundyrecycles.com
March 31, 2011
Mayor and Council
City of Saint John
8th Floor, City Hall
PO Box 1971
Saint John NB
E2L 4L1
Reference: Auditor's Report and Financial Statements for the Year Ended 31 December, 2010
Dear Mayor and Council,
Pursuant to the requirements of Sections 7 and 8 of Regulation 96 -11 under the Clean
Environment Act, I am pleased to submit to you the Auditor's Report and Financial Statements for
the year ended 31 December, 2010. The Commission reviewed and adopted the Financial
Statements at the March 16, 2011 Open Session meeting.
If you should have any further questions, please do not hesitate to contact me.
Regards,
Marc MacLeod
General Manager
Encl: Auditor's Report and Financial Statements for the Year Ended 31 December, 2010
FUNDY REGION SOLID WASTE COMMISSION
FINANCIAL STATEMENTS
DECEMBER 31, 2010
TEED
SAUNDERS
DOYLE & CO
Chartered Accomuatr
154
FUNDY REGION SOLID WASTE COMMISSION
DECEMBER 31, 2010
CONTENTS
TEED
SAUNDERS
DOYLE fit CO.
Chaened AccOunbnb
155
Page
AUDITORS' REPORT
1 - 2
CAPITAL FUND
Balance Sheet
3
Statement of Investment in Capital Assets
4
Statement of Source and Application of Capital Financing
5
OPERATING FUND
Balance Sheet
6
Statement of Surplus
7
Statement of Revenue and Expenditure
8
GENERAL CAPITAL RESERVE FUND
Balance Sheet
9
NOTES TO FINANCIAL STATEMENTS
10-14
ADDITIONAL INFORMATION
Auditors' Comments on Additional Information
15
Schedules of Expenditure
16-18
Schedule of Expenditure - Host Community Enhancement Fund
19
TEED
SAUNDERS
DOYLE fit CO.
Chaened AccOunbnb
155
39 Canterbury Street
P.O. Box 6668 TEED
Saint John
New Brunswick SAUNDERS
E2L 4S1 DOYLE & CO.
Tel (506) 636 -9220
Fax (506) 634 -8208 Charter_ ed Accountants
E -mail tsdsj ®tsdca.com
6ndependent member of DFK lnternalional
INDEPENDENT AUDITORS' REPORT
To the Members of the Fundy Region Solid Waste Commission
We have audited the balance sheets of the Capital Fund, Operating Fund and General Capital Reserve
Fund of the Fundy Region Solid Waste Commission as at December 31, 2010 and the related statements
of revenue and expenditure, surplus, investment in capital assets and source and application of capital
financing for the year then ended, and a summary of significant accounting policies and other
explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles prescribed for New Brunswick municipalities by the Department
of Local Government, and for such internal control as management determines is necessary to enable the
preparation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards
require that we comply with ethical requirements and plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditors' judgment, including the
assessment of the risks of material misstatements of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditors consider internal control relevant to the entity's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies
used and the reasonableness of accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinion.
Saint John Partners Fredericton Partners
Andrew P. Logan Peter L. Logan ` � Brian J. Saunders David H.Bradley
Jean-Marc Poider Jeffrey E. Saunders John H. Landry
156 T,J, Smith Kenny H. Kyle
Independent Auditors' Report (Cont'd)
Opinion
In our opinion, these financial statements present fairly, in all material respects, the financial position of
the Commission as at December 31, 2010 and the results of its operations and change in financial
position for the year then ended, in accordance with the basis of accounting described in Note 2 to these
financial statements.
Basis of Accounting and Restrictions on Use and Distribution
These financial statements, which have not been, and were not intended to be, prepared in accordance
with Canadian generally accepted accounting principles, are solely for the information and use of the
Commission and the Ministers of Environment and Local Government of the Province of New
Brunswick, and are not intended to be and should not be used for any other purpose.
Saint John, NB
March 16, 2011
CHARTERED ACCOUNTANT
157
TEED
SAUNDERS
DOYLE &, CO.
Ch&Acmd Acemmmas
FUNDY REGION SOLID WASTE CONMHSSION
CAPITAL FUND
BALANCE SHEET
AS AT DECEMBER 31, 2010
ASSETS
DEFERRED FINANCING CHARGES (Note 2)
CAPITAL ASSETS (Note 2)
Land
Buildings
Landfill site improvements
Landscaping
Highway intersection improvements
Landfil1l Cell # 1
Landfill Cell # 2
Landfill Cell # 3
Landfill Cell # 4
Landfill Cell # 5
Landfill Cell # 6
Capping - Cell #1, #2 and #3
Elevation
Surge pond
Furniture and office equipment
Preliminary studies
Landfill heavy equipment
Light equipment and vehicles
Recycling vehicles
Recycling depot equipment
Composting
Gas management
Household hazardous waste
LIABILITIES
CURRENT
Due to operating fund (Note 6)
LONG -TERM DEBENTURES (Notes 3 and 4)
INVESTMENT IN CAPITAL ASSETS
3E COMMISSION MEMBERS:
Commission Member
Commission Member
3.
158
2010
2009
$ 63,821 $ 79,b12
1,173,460
1,173,460
2,549,396
2,549,396
6,232,298
6,232,298
1,035,850
1,035,850
1,276, 844
1,276, 844
4,579,283
4,579,283
3,248,037
3,248,037
3,250,607
3,250,607
4,184,891
4,184,891
3,321,625
3,398,615
5,809
-
3,346,668
3,346,668
8,081
8,081
791,704
791,704
169,765
169,765
3,471,807
3,471,807
1,781,108
1,689,512
310,935
298,524
988,212
988,212
2,046,955
1,998,071
8,538,983
8,538,983
2,128,046
1,847,360
575,095
575,095
55,015,459 54,653,063
$ .5� 5'07 $ 54,7
$ 62,900 $ 78,691
7,681,000 9,530,000
47,335,380 45.123.984
$ 5555 022880� $ 54,732,675
TEED
SAUNDERS
DOYLE & CO.
Chutered Accountants
FUNDY REGION SOLID WASTE COMMISSION
CAPITAL FUND
STATEMENT OF INVESTMENT IN CAPITAL ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2010
BALANCE AT BEGINNING OF YEAR
TRANSFERS FROM OPERATING FUND
CAPITAL EXPENDITURES
CAPITAL GRANTS
DEBT REPAYMENT
CONTRIBUTIONS FROM GENERAL CAPITAL
RESERVE FUND
EQUIPMENT REPLACEMENT
CELL CONSTRUCTION
COST OF CAPITAL ASSET DISPOSITIONS
BALANCE AT END OF YEAR
4.
159
2010 2009
$ 45,123,984 $ 38,952,803
25,000
98,075
1,849,000
44,198
2,129,874
1,749,000
658,038 393,704
237,304 2,025,373
(656.021) U70,968
$ 47,335,380 $ 45,1
TEED
SAUNDERS
DOYLE & CO
C6arteredAccounhab
FUNDY REGION SOLID WASTE COMMISSION
CAPITAL FUND
STATEMENT OF SOURCE AND APPLICATION OF CAPITAL FINANCING
FOR THE YEAR ENDED DECEMBER 31, 2010
SOURCE
Unapplied from previous year
Deferred financing charges
Transfers from Operating Fund
Capital expenditures
Debt repayment
Transfer from General Capital Reserve Fund
Equipment Replacement
Cell Construction
Capital grants (Note 2)
Temporary financing at end of year
Due to Operating Fund (Note 6)
APPLICATION
Temporary financing at end of previous year
Due to Operating Fund (Note 6)
Capital expenditures
Repayment of long -term debentures
Unapplied at end of year
Deferred financing charges
2010 2009
$ 79,612 $ 95,560
25,000 44,198
1,849,000 1,749,000
658,038
393,704
237,304
2,025,373
98,075
2,129,874
62.900 78.691
$ 30� 09,929 $ 656E
$ 78,691 $ 94,639
1,018,417 4,593,149
1,849,000 1,749,000
61821 79.612
$
3,009,929 $ 6.516.400
- TEED
5 SAUNDERS
DOYLE & CO
Chinned Aecounfantr
160
FUNDY REGION SOLID WASTE COMMISSION
OPERATING FUND
BALANCE SHEET
AS AT DECEMBER 31, 2010
ASSETS
CURRENT
Cash and cash equivalents (Notes 2 and 3)
Accounts receivable (Note 3)
Due from Capital Fund (Note 6)
Due from General Capital Reserve Fund (Notes 6 and 8)
HST receivable
Prepaid expenses
INVESTMENTS RESTRICTED FOR FUTURE CLOSURE
AND POST - CLOSURE COSTS (Notes 2 and 7)
LIABILITIES
CURRENT
Accounts payable and accrued liabilities (Note 3)
Security deposits
Due to General Capital Reserve Fund (Notes 6 and 8)
FUTURE CLOSURE AND POST - CLOSURE
LIABILITY (Notes 2 and 7)
SURPLUS
SURPLUS
COMMISSION MEMBERS:
mmission Member
mmission Member
6.161
2010
$ 622,444
620,597
62,900
86,149
-157,280
1,549.370
1.141.479
$.1&0
.4.842
$ 1,143,069
94,255
94,087
1,331,411
698.214
661,224
$2,690,849
� ..
2009
$ 188,256
970,673
78,691
236,885
284,718
140.271
1, 94
$ 2,853,208
$ 1,525,903
91,755
1,617,658
6.17,1 30
618.420
$ 2,853,208
TEED
SAUNDERS
DOYLE 6z CO.
Cbarwtcd Acca=bmts
FUNDY REGION SOLID WASTE COMMISSION
OPERATING FUND
STATEMENT OF SURPLUS
FOR THE YEAR ENDED DECEMBER 31, 2010
BALANCE AT BEGINNING OF YEAR
TRANSFER OF SECOND PREVIOUS YEAR'S
SURPLUS (Note 2)
EXCESS OF REVENUE OVER EXPENDITURE
FOR THE YEAR
BALANCE AT END OF YEAR
7.
2010 2009
$ 618,420 $ 504,684
(170,389)
213.193
(334,295)
448.031
$ 661,224 $ _620
TEED
SAUNDERS
DOYL,E & CO.
Chartered AccounfantA
162
FUNDY REGION SOLID WASTE COMMISSION
OPERATING FUND
STATEMENT OF REVENUE AND EXPENDITURE
FOR THE YEAR ENDED DECEMBER 31, 2010
REVENUE (Note 2)
Tipping fees
Municipal solid waste
Construction and demolition and
special waste
Compostable organics
Interest
Recycling commodity sales
Other
Surplus of second previous year (Note 2)
EXPENDITURE (Schedules)
Administration
Landfill
Waste diversion - recycling program
Waste diversion - composting program
Public education
Material recycling facility
EXCESS OF REVENUE OVER
EXPENDITURE
2010 2010 2009
Budget Actual Actual
$ 7,279,200 $ 7,484,015 $ 7,538,957
336,900
283,412
383,059
289,440
241,196
305,609
-
43,329
30,346
140,000
335,033
40,247
297,486
233,461
154,017
170,389, _170,389
501.601
334.295
8.513.415 8,790,835 8.786.530
866,023
824,424
826,094
4,884,869
4,730,768
4,666,136
801,442
814,414
1,256,575
1,482,459
1,469, 847
1,391,953
261,152
236,588
197,741
217.470
501.601
-
8.513.415 .8__,577.642 8,338
$ 213 ] 93 $..448.031
TEED
8. DOYLE & CQ
Chartertd Accoununts
163 -
FUNDY REGION SOLID WASTE COMMISSION
GENERAL CAPITAL RESERVE FUND
BALANCE SHEET
AS AT DECEMBER 31, 2010
CURRENT
Cash and cash equivalents (Notes 2 and 3)
Due from Operating Fund (Note 6)
INVESTMENTS (Note 2)
CURRENT
Due to Operating Fund (Note 6)
BALANCE AT BEGINNING OF YEAR
TRANSFER FROM OPERATING
FUND DURING THE YEAR
TRANSFER TO CAPITAL FUND
INVESTMENT INCOME
BALANCE AT END OF YEAR (Note 8)
ASSETS
LIABILITIES
EQUITY
BEPALF OF THE COMMISSION MEMBERS:
Commission Member
Commission Member
9, 164
2010
$ 33 1,952
_42 03
1,243,975
_
$1,670,014
2009
$ 177,505
177,505
1,075,319
$.L252,824
$ - $ 236,885
1,015,939
1,525,831
(895,342)
23,586
1,670..014
$ 1,670,014
1,583,100
1,834,233
(2,419,077)
1,015.939
$.L 282
TEED
SAUNDERS
DOYLE & CO
Chadered Accountants
FUNDY REGION SOLID WASTE COMMISSION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2010
1. COMMISSION MANDATE AND COMMENCEMENT OF OPERATIONS
The Commission's mandate is to develop and implement an environmentally and socio-
economically acceptable strategy for managing solid waste in the Fundy Region. The Commission
is comprised of representatives from each municipality and the unincorporated areas in the region.
The Commission constructed a landfill facility at Crane Mountain, which commenced operations
on November 10, 1997 when it began receiving solid waste. The Provincial Government has
issued to the Commission a Certificate of Approval to operate the landfill through to December 31,
2011.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Financial Statement Presentation
The financial statements of the Fundy Region Solid Waste Commission have been prepared to
conform in all material respects to the accounting principles prescribed for New Brunswick
municipalities by the Department of Local Government. Under sections 15.7(6) and 15.7(7) of the
Clean Environment Act, the second previous year surplus or deficit of a solid waste commission
must be included in the operations of the current year.
Basis of Accounting
These financial statements have been prepared in accordance with fund basis accounting. The
Operating Fund reflects the Commission's operating assets and liabilities and results of operations.
The Capital Fund reflects the Commission's investment in capital assets and related debt. The
General Capital Reserve Fund reflects the assets, liabilities and changes in fund equity relating to
this specific purpose fund established by the Commission in accordance with its mandate and
regulatory requirements.
Cash and Cash Equivalents
Cash and cash equivalents consist of cash on hand, balances with banks and GIC's having maturity
dates of 90 days or less from the date of acquisition.
Deferred Financing Charges
Financing charges related to the issuance of long -term debentures are deferred and amortized over
the terms of the related debentures.
Investments
Investments are stated at cost and are managed in accordance with the New Brunswick Trustees
Act. At December 31, 2010, the market value was $1,189,862 (2009 - $970,250) for the Operating
Fund - investments restricted for future closure and post closure costs, and $1,243,975 (2009 -
$1,089,855) for the General Capital Reserve Fund.
Capital Assets
Capital assets are recorded at cost. The Commission does not record amortization on its capital
assets. Funds received through capital assistance programs, cost sharing arrangements or loan
forgiveness are treated as additions to investment in capital assets.
TEED
SAUNDERS
10. DOYLE & CQ.
165 Chutes - Aecoununh
2.
3.
FUNDY REGION SOLID WASTE COMMISSION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2010
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (confd)
Revenue Recognition
Tipping fees are recorded when the waste is delivered to the landfill facility and when collection is
reasonably assured. Recycling commodity sales are recognized upon the delivery of the
recyclables to the customers and when collectibility of proceeds is reasonably assured. Interest
and other income are recorded on an accrual basis and when collection is reasonably assured.
Use of Estimates
The preparation of financial statements in accordance with Canadian generally accepted
accounting principles requires management to make estimates and assumptions that affect the
reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the
date of the financial statements and the reported amount of revenues and expenditures during the
reporting period. These estimates are reviewed periodically, and as adjustments become
necessary, they are reported in earnings in the period in which they become known.
Examples of significant estimates include:
- the allowance for doubtful accounts;
- the recoverability of tangible assets;
- the recoverability of long -term investments; and
- certain economic assumptions used in determining the provision for future closure and post -
closure costs and the future closure and post - closure liability.
FINANCIAL INSTRUMENTS
The Commission's financial instruments consist of cash and cash equivalents, accounts receivable,
accounts payable and accrued liabilities and long -term debentures. Unless otherwise noted, it is
management's opinion that the Commission is not exposed to significant interest, currency or
credit risks arising from these financial instruments. The Commission manages its exposure to
credit risk by requiring its customers to supply a security deposit or a letter of credit. The fair
value of these financial instruments approximate their carrying values, unless otherwise noted.
4. LONG -TERM DEBENTURES
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 2.1 %- 3.85 %, maturing December 19, 2013.
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 1 %- 3.35 %, maturing Novernber 6, 2014.
11.
166
2010 2009
$ 1,780,000 $ 2,339,000
994,000 1,232,000
TEED
SAUNDERS
DOYLE &C0.
Chartered Accountants
4.
5.
FUNDY REGION SOLID WASTE COMMISSION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2010
LONGTERM DEBENTURES (cont'd)
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 6.1 % -6.4 %, maturing August 10, 2010.
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi- annual interest
at 6.1%-6.4%, maturing August 10, 2010 at which time
a final payment of $616,000 is due.
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 1.5 % -3.5 %, maturing June 2, 2015.
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 3.375 % - 5.75 %, maturing July 12, 2012,
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 3,375 % - 5.75 %, maturing July 12, 2012 at which time
a final payment of $2,206,000 is due.
N.B. Municipal Finance Corporation serial debenture,
yearly repayment of principal and semi - annual interest
at 2.75 % -5.5 %, maturing July 8, 2014.
2030 2009
169,000
616,000
529,000
1,492,000 1,774,000
1,911,000 2,325,000
975,000
$ 76i 8�L $ 9530
The N.B. Municipal Finance Corporation has indicated that those debentures with balloon
payments in their final year may be refinanced over a further 5 year term.
Aggregate principal payments required over the next five years excluding balloon payments are as
follows:
2011
$ 1,755,000
2012
1,829,000
2013
1,436,908
2014
840,822
2015
575,931
BORROWING AUTHORITY
Operating Fund
Section 6 of Regulation 96 -11 of the Clean Environment Act states that borrowing for operating
cannot exceed 25% of the Commission's operating budget. At December 31, 2010, there were no
borrowings for operations (2009 - nil).
12.
167
TEED
SAUNDERS
DOYLE & CO
Cbarknd Accountants
FUNDY REGION SOLID WASTE COMMISSION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2010
5. BORROWING AUTHORITY (cont'd)
Capital Fund
The Commission currently has no outstanding borrowing authority as granted by the Municipal
Capital Borrowing Board.
6. INTER -FUND ACCOUNTS
The policy established by the Department of Local Government requires that short-term interf ind
borrowings be repaid within the next year unless the borrowing is for a capital project. All inter -
fund balances at December 31, 2010 are in compliance with this policy.
7. FUTURE CLOSURE AND POST- CLOSURE LIABILITY
Section 6.5(2) of Regulation 96 -11 of the Clean Environment Act requires that closure and post -
closure expenses be calculated in accordance with the recommendations of the Public Sector
Accounting Board (PSAB 3270) pronouncement regarding "solid waste landfill closure and post -
closure liability ". This recommendation requires that a liability be recognized for closure and
post - closure costs as the landfill site's capacity is utilized. Closure and post - closure expenses
include restoration of landfill sites, maintenance of equipment and environmental monitoring.
The Crane Mountain facility, with a total estimated capacity of 3,461,674 tonne, is expected to
receive solid waste until December 2047. The Provincial Government has mandated that the
Commission is responsible for site maintenance for a period of 30 years after closure. The present
value in December 2047 of the total costs associated with this period are estimated at $14,869,642.
At December 31, 2010, the Commission has recognized $698,214 of this liability representing a
increase of $81,084 (2009 - decrease of $290,160) from the prior year'.
In order to meet this future obligation, the Commissiori has established a special account as
permitted under section 6.5(1) of Regulation 96 -11 of the Clean Environment Act. The fair value
of all assets accumulated to December 31, 2010 are $1,217,323 (2009 - $1,030,641).
8. GENERAL CAPITAL RESERVE FUND
The General Capital Reserve Fund was established to provide for the future replacement of assets
for the facility. Contributions and withdrawals require a resolution of the Commission and are
determined on an annual basis. The Commission has internally segregated this reserve as follows:
Equipment replacement
Cell construction
13.
.:
2014 200
$ 185,967 $ 441,160
1.484.047_ 574.779
1,670,014 $1039
TEED
SAUNDERS
DOYLE 6z CO
Materea euounana
FUNDY REGION SOLID WASTE COMMISSION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2010
9. COMMITMENTS
Crane Mountain Enhancement Inc.
The Commission has committed to provide $20,000 annually (adjusted for inflation) to Crane
Mountain Enhancement Inc. (CMEI) to fund, operating expenditures for such time that the facilities
are operated at the site. The annual payment is reduced accordingly if the cash or near cash assets
of CMEI exceed $60,000.
Host Community Enhancement Fund
In order to meet Provincial Government requirements, the Commission allocates a dedicated
portion of the tipping fee to the Host Community Enhancement Fund for special projects designed
to enhance the Facility and it's surrounding communities. For 2000 and subsequent years, while
solid waste is received at the landfill site, the Commission has committed to provide $75,000 per
year (adjusted for inflation) to this Fund (schedule, page 19). The Fund is administered by Crane
Mountain Enhancement Inc. (formerly known as the Fundy Future Environment and Benefits
Council) and the Commission.
10. CHANGE IN ACCOUNTING POLICY
The Commission currently prepares its financial statements to comply with the accounting
principles prescribed for New Brunswick municipalities by the Department of Local Government.
The Department has indicated that municipalities will be required to adopt recommendations of the
Canadian Institute of Chartered Accountants' Public Sector Accounting Board's new reporting
model PS 1000, 1100, 1200 and 3150.
One of the more significant provisions of the new standards requires municipalities to capitalize
tangible capital assets at historical costs and amortize these assets over their estimated useful lives.
The Commission is in the process of compiling relevant data of alit its vehicles, cells, lan d,
buildings, furniture and equipment.
Other key elements of the PSAB requirements will effect the accounting for accruals, employment
benefits and financial reporting.
The Department has established an implementation date for these new standards for year ends
commencing after January 1, 2012.
The Commission continues the process of preparing for the implementation of the PSAB reporting
standards. During the year, the Commission adopted a Tangible Capital Asset policy. The
objective of this policy is to prescribe the accounting treatment for tangible capital assets and to
provide guidance for all departments to assist them in assessing their physical resources in order to
provide the information necessary to prepare financial statements.
11. COMPARATIVE FIGURES
Certain accounts in the prior year financial statements have been reclassified for comparative
purposes to conform with the presentation in the current year financial statements.
TEED
SAUNDERS
14. DOYLE & CO.
Chartered Accoummnd
169
39 Canterbury Street
P.O. Box 6668
Saint John
New Brunswick
E2L 4Si
Tel (506) 636 -9220
Fax (506) 634 -8208
E -mail tsdsj@tsdca.com
TEED
SAUNDERS
DOYLE & CO.
Chartered Accountants
Independent member of DFK International
AUDITORS' COMMENTS ON ADDITIONAL INFORMATION
The accompanying Schedules of Expenditure are presented as supplementary information only. In this
respect, they do not form part of the financial statements of the Fundy Region Solid Waste Commission
for the year ended December 31, 2010 and hence are excluded from the opinion expressed in our report
dated March 16, 2011 to the Commission members on such financial statements. The information in
these schedules has been subject to audit procedures only to the extent necessary to express an opinion
on the financial statements of the Commission and, in our opinion, is fairly presented in all respects
material to those financial statements.
Saint John, NB
March 16, 2011
Saint John Partners
Andrew P. Logan Peter L. Logan
Joan-Marc Poirier
CHARTERED ACCOUNT S
170
Fredericton Partners
Brian J. Saunders David H.Bradley
Jeffrey E. Saunders John H. Landry
T.J. Smith Kenny H. Kyle
FUNDY REGION SOLID WASTE COMMISSION
OPERATING FUND
SCHEDULE OF EXPENDITURE
(Unaudited)
FOR THE YEAR ENDED DECEMBER 31, 2010
ADMINISTRATION
Office and administration
Professional services
Personnel
Insurance
Property taxes
LANDFILL
Operating costs
Daily cover
Site labour
Site non - labour operation
Site maintenance
Scalehouse
Leachate management
Special waste handling
Gas management
Environmental health and safety
Household hazardous waste
Support to CMEI monitoring and education
Host Community Enhancement Fund
Provision for future closure and post - closure
costs (Note 7)
Transfer to General Capital Reserve Fund
Equipment Replacement
Celli Construction
Fiscal services
Principal payments on Tong -term debentures
Interest on interim financing and long -term
debentures
Capital expenditures financed from
Operating Fund
2010 2010 2009
Budget Actual Actual
$ 102,505 $ 94,100 $ 81,806
77,500 82,457 88,894
248,443 226,713 246,306
192,400 185,911 175,942
245,175 235,243 233,146
$ 866,023 $..824j.424 $ "2 .094
$ 153,026 $ 113,974 $ 103,586
609,217
607,428
569,258
300,178
301,054
312,802
19,870
15,825
25,516
187,195
160,581
134,104
308,255
323,656
377,904
8,500
11,819
7,731
227,738
162,256
53,470
127,195
124,596
129,200
80,835
57,131
54,768
22,691
22,691
22,691
82,629
82,629
82,629
118,378
81,084
(290,160)
225,101
255,101
94,545
1,125,730
1,125.730
1.644.688
3,596,538
3.445.555
3,322,732
1,040,419
1,040,419
982,391
247,912
219,794
316,815
-
25.000
44.198
1.288.331
L285213
1,343,404
4884,869
$47 76
$4,666,136
TEED
16. DOYAI E& COS
cb.rk-mt Aeco=tLnu
171
FUNDY REGION SOLID WASTE COMMISSION
OPERATING FUND
SCHEDULE OF EXPENDITURE
(Unaudited)
FOR THE YEAR ENDED DECEMBER 31, 2010
WASTE DIVERSION - RECYCLING PROGRAM
Operating costs
Transfer to General Capital Reserve Fund
Equipment replacement
Drop -off depot system
Fiscal services
Principal payments on long -term debentures
Interest on interim financing and long -term
debentures
WASTE DIVERSION - COMPOSTING PROGRAM_
Operating costs
Transfer to General Capital Reserve Fund
Equipment replacement
Processing
Fiscal services
Principal payments on long -term debentures
Interest on interim financing and long -term
debentures
PUBLIC EDUCATION
Personnel
Advertising, tours and promotional material
Administration
17.
172
2010 2010 2009
Budget Actual Actual
$ 80,000
$ 80,000
$ 65,000
581,065
594,037
10050,532
661,x.65
674.037
J.1 15,532
134,898
134,898
126,854
5,479
- 5.479
_14,189
1 40377
1 40377
141,043
$ 8_
$ 8�
$ 11 2ai>S
$ 65,000
$ 65,000
$ 30,000
_ 531.747
519,134
474,380
596,747
584.134
504,380
673,683
673,683
639,755
2_. 12.029
212,030
241818
885,712
885.713
887,573
$1459
1,469,847
$1391953
$ 111,412
$ 110,336
$ 106,494
113,900
108,798
73,743
350840
17,454
17.504
$ 26 1 2
$ 236,588
$ 197,741
TEED
SAUNDERS
DOYLE & CQ
Chartered wecoununa
FUNDY REGION SOLID WASTE COMN ISSION
OPERATING FUND
SCHEDULE OF EXPENDITURE
(Unaudited)
FOR THE YEAR ENDED DECEMBER 31, 2010
TEED
18. DOYLE& CO
Chartered AecmnWu
173
2010
2010 2009
Budget
Actual Actual
MATERIAL RECYCLING FACILITY
Labour
$ 116,303
$ 333,330 $ -
Fuels, lubes and maintenance
27,792
33,461 -
Building maintenance
5,000
6,839 -
Processing
30,000
101,643 -
Miscellaneous
3,375
2,881 -
Electricity
MAO
23.447 -
$ 2Z.
$ 50L601 $�
TEED
18. DOYLE& CO
Chartered AecmnWu
173
FUNDY REGION SOLID WASTE COMMISSION
SCHEDULE OF EXPENDITURE - HOST COMMUNITY ENHANCEMENT FUND
(Unaudited)
FOR THE YEAR ENDED DECEMBER 31, 2010
$_,629 $ 82,629
TEED
SAUNDERS
19. DOYLE & CQ
Chm"rred Accountanu
174 - --
2010
2009
Recipient
Project description
Inglewood School
Smart document cameras
$ 961
$ -
KBM Community Centre
Building repairs and improvements,
survey, consultant and 80th
anniversary celebration
-
21,882
Install siding, soffits and facia
22,101
-
Martinon Community Centre
Install steel door
-
1,300
Septic system
20,686
-
RV Community Centre
Arena lighting
-
14,645
RV Arena - ice plant computer
9,515
-
Morna Heights School
Outdoor classroom
3,300
-
Software, scanner and materials
to catalog school library
-
1,918
Grand Bay Primary School
Smart document cameras
961
-
Westfield Home and School
Playground
-
15,000
Emergency Measures Org.
Smart Board and two laptops
-
2,208
Develop Site Plan
-
10,610
Various Schools
Projects for schools
-
2,568
NBCC/UNBSJ Students
Scholarships
-
4,000
Morna Heights Home and School
Waste receptacles
-
810
GBW Scouts
Camping equipment
-
2,068
Ketepec Scouts
Camping equipment
-
3,360
Westfield Elementary
Equipment for intramural program
and tournaments
-
1,260
Smart boards
3,200
-
RV Volunteer Hunting Education
Education of young hunters
-
1,000
Friends of Blueberry Hill
Partial funding of overall project
14,995
-
First Ketepec Scouts
Start-up equipment
1,798
-
RV Middle School
Fish friend project
1,327
-
Westfield Scouts
Snowshoes and camping gear
2,671
-
Hunter Education
Registration
1,000
-
CMEI
Scholarships
114
-
$_,629 $ 82,629
TEED
SAUNDERS
19. DOYLE & CQ
Chm"rred Accountanu
174 - --
The city of saint John
Mayor Ivan Court
Mayor's Office
Bureau du maire
P-4—
SAINT JOHN
---------�
PROCLAMATION
WHEREAS: volunteering of an individual's time and resources is an essential
part of the Canadian spirit; and
WHEREAS: it is even more in evidence that Canada's greatest natural
resource is its people; and
WHEREAS: volunteers show every day through their actions that they truly
care about their communities and the people who live in them;
and
WHEREAS: the voluntary sector is increasingly recognized as the third
partner with government and business in building strong
communities; and
WHEREAS: we continue to rely on the efforts of volunteers to enrich our
community and our province;
NOW THEREFORE: I, Mayor Ivan Court, of Saint John
do herby proclaim April 11 to 17th, 2011 as National Volunteer Week.
Let us honor and thank those volunteers in our community who share their time,
energy, knowledge and abilities and call upon all citizens to help renew and sustain the
Canadian spirit by committing themselves to address the needs of their communities
through voluntary action.
In witness whereof I have set my hand and affixed the official seal of the Mayor of
the City of Saint John. , �,�, �,
P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B.
Smith, Mary Jane
From:
Jensen, Lori
Sent:
Monday, March 28, 2011 12:04 PM
To:
Smith, Mary Jane
Cc:
Taylor, Jonathan
Subject:
RE: Proclamation National Volunteer Week 23.03.10.doc
National Volunteer Week is April 11`h to the 17th. I would just add as a footnote to the proclamation that Saint John's
first annual Volunteer Appreciation Awards will be celebrated at Lily Lake Pavilion on Wednesday, April_13`h. The awards
will recognize volunteers (nominated by their peers ) who contribute to our sport, recreation and community enrichment
services. Not sure whether this could be mentioned before or after the proclamation, but just wanted to get that in
there.
Also Councillors Sullivan and Mott will be officially presenting the city tartan to council. I'm CCing Jon to identify where
this presentation would be most appropriate in relation to the proclamation and where it fits in the agenda.
Thank you so much, Mary Jane.
Lori Jensen
Communications Coordinator
City of Saint John
T. (506) 649 -6008 1 F. 648 -3716
www.saintiohn.ca
From: Smith, Mary Jane
Sent: Monday, March 28, 2011 11:57 AM
To: Jensen, Lori
Subject: Proclamation National Volunteer Week 23.03.10.doc
Lori
1 could look after this if you give me the date.
Mary ,lane Smith
Administrative Assistant
Mayor's Office
8th FCoor City HafC
658 -2912
176
The City of Saint John
Mayor Ivan Court
Mayor's Office
Bureau du maire
lr _
UPI
SAINT JOHN
1�
WHEREAS:
WHEREAS:
WHEREAS:
PROCLAMATION
the right to pursue the truth through free inquiry is
essential to democratic decision - making; and
the freedom to read is the essence of free inquiry; and
the freedom to read is under assault from left to right in
our society;
NOW THEREFORE: I, Mayor Ivan Court, of
Saint John do hereby proclaim April 15, 2011 as Freedom to Read Day in
Saint John and recognize, reaffirm and defend the right of the citizens of this
community individually to decide what he or she will or will not read (the
freedom to read);
In witness whereof I have set my hand and affixed the official seal of the
Mayor of the City of Saint John.
P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
177
Mayor Ivan Court
Mayor's Office
Bureau du maire
PROCLAMATION
WHEREAS: During the week of April 10th -16th, 2011, volunteers
across Canada are recognized for their hard work in
giving back to the community; and
WHEREAS: Rogers TV works with volunteers on a national and
provincial level and have over 200 volunteers in the
province of New Brunswick with over 50 here in the
City of Saint John; and
WHEREAS: the goal of Rogers TV is to provide community -based
programming with the help and participation of people
in the community for the benefit of viewers at home,
providing over 3200 hours of programming annually,
including coverage of City Council Proceedings; and
WHEREAS: Rogers TV in the City of Saint John and Province of
New Brunswick is an important facet of our
communities helping to raise over 350 Thousand
Dollars through telethons each year to different
charitable organizations;
NOW THEREFORE: I, Mayor Ivan Court, Lo,_ <fl_ of Saint John
do hereby proclaim the week of April 10th -16th, 2011 as Volunteer
Appreciation Week and urge everyone to take the time to thank a volunteer for
all the hard work that they do.
In witness whereof I have set my hand and affixed the official seal of the
Ma
�r
SAINT JOHN
p -,
BY -LAW NUMBER M -23
A BY -LAW TO AMEND
A BY -LAW RESPECTING THE
STOPPING UP AND CLOSING OF
HIGHWAYS IN THE CITY OF SAINT
JOHN
Be it enacted by the Common Council
of The City of Saint John as follows:
1 A by -law of The City of Saint John
entitled, "A By -law Respecting The Stopping
Up and Closing of Highways In The City of
Saint John ", enacted on the nineteenth day of
December, A.D. 2005, is hereby amended by
adding thereto Section 217 immediately after
Section 216 thereof, as follows:
217 The City of Saint John does hereby
stop up and close permanently the following
portion of highway:
Portion of Unnamed Public Street in Glen
Falls: All that portion of Unnamed Public
Street in Glen Falls, a public street in the City
of Saint John, in the County of Saint John, in
the Province of New Brunswick comprising
996 square metres (10,721 square feet) more or
less as shown on a Plan of Survey CAD No.
SJl 1008 -610 prepared by Genivar, surveyed
by Andrew K. Toole, New Brunswick Land
Surveyor, dated February 17, 2011.
IN WITNESS WHEREOF The City of Saint
John has caused the Corporate Common Seal
of the said City to be affixed to this by -law the
day of A.D. 2011 and signed by:
ARRETE No M -23
ARRETE MODIFIANT
L'ARRETE SUR L'INTERRUPTION DE
LA CIRCULATION ET LA FERMETURE
DES ROUTES DANS THE CITY OF
SAINT JOHN
Lors d'une reunion du conseil
communal, The City of Saint John a decrete ce
qui suit:
1 Par les presentes, 1'arret6 de The City
of Saint John intitule, « L'arret6 sur
1'interruption de la circulation et la fermeture
des routes dans The City of Saint John »,
decrete le 19 d6cembre 2005, est modifie par
1'ajout de Particle 217 immediatement apres
Particle 216, comme suit :
217 Par les presentes, The City of Saint
John barre et ferme de fagon permanente la
portion d'une route suivante :
Partie d'une rue publique sans noon i Glen
Falls : Toute la partie d'une rue publique sans
nom a Glen Falls, une rue publique situee dans
The City of Saint John, dans le comte de
Saint John et dans la province du Nouveau -
Brunswick, d'une superficie d'environ
996 metres canes (10 721 pieds carres) et
delimit6e sur un plan d'arpentage (conception
assistee par ordinateur n° SJ 11008-610)
pr6par6 par Genivar, arpentde par Andrew K.
Toole, arpenteur pour la province du Nouveau -
Brunswick, et date du 17 f6vrier 2011.
EN FOI DE QUOI, The City of Saint John a
fait apposer son sceau communal sur le present
arrete le 2011, avec les signatures
suivantes :
Mayor /Maire
Common Clerk/Greffiere communale
First Reading — March 28, 2011
Second Reading — March 28, 2011
Third Reading - , 2011
179
Premiere lecture — le 28 mars 2011
Deuxieme lecture — le 28 mars 2011
Troisieme lecture — le 2011
WTP
- DRVCRONS ARE N.H. CRED AZIMUTHS DMU) FWM IHE N.B.
DRID MONUMENTS TMJLATED HEREON.
-THE SCALE fACTOR USED WAS 1.00 D28,
-THE DOCUMENT NUMBERS RffTRRFD TO ON Om PL M AAE
THOSF OF THE COUNTY REGISTRY OFFICE.
- ADJACENT CWNER INFORMATION 061A1N< -1) FAW 90
RECORDS.
-ALL OISf/ytiC£S SHOW ARE CAICULATED GRID DISTMNQ&
- C£RTF1CA11ON IS NOT MADE AS TO LEGAL TITLE. DETNC ,NE
DOMAIN OF A LAWYER, NOR TO THE ZOMNG Y SMACK
DY -LAWS OR REL. "TIO+M SUNG THE D'GMAIN'GF A
DEVELOPMENT OFFICER.
- CERMCATON 1S MOT RAGE AS 10 MW NMTTS SET OUT IN
THE DOCUMENT($) AND TIM LOCATION OF ANY UNDERGRGLIND
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A LAW TO AMEND A BY -LAW
RESPECTING THE PROCEDURES
OF THE COMMON COUNCIL OF
THE CITY OF SAINT JOHN
ARRETE MODIFIANT L'ARRETE
CONCERNANT LE REGLEMENT
INTERIEUR DU CONSEIL
COMMUNAL DE SAINT JOHN
Be it enacted by The City of Lors d'une reunion du conseil
Saint John in Common Council communal, The City of Saint John a
convened, as follows: decrete ce qui suit:
The By -Law Respecting the
Procedures of the Common Council of
The City of Saint John enacted on the
29 day of November, 2010, is amended
by:
L'arrete concernant le reglement
interieur du conseil communal de Saint
John, decrete le 29 novembre, 2010, est
modifie par:
1 Deleting subsection 4.13, which 1 La suppression du paragraphe 4.13,
states: qui stipule:
"4.13 Regular Meetings -
simultaneous interpretation
Simultaneous interpretation services in
both official languages will be provided
at all regular Council meetings. An
inability to provide interpretation
services will not invalidate the Council
meeting or any proceedings thereat."
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be
affixed to this by -law the day of
April, A.D. 2011 and signed by:
Mayor /Maire
<< 4.13 Reunions ordinaires,
interpretation simultanee
Des services d'interpretation simultanee
seront offerts dans les deux langues
officielles dans les cadre des reunions
ordinaires du conseil. L'incapacite a
offrir des services d'interpretation
n'invalidera pas la reunion du conseil
ou les deliberations. >>
EN FOI DE QUOI, The City of Saint
John a fait apposer son sceau communal
sur le present arrete le avril 2011,
avec les signatures suivantes:
Common Clerk/Greffiere communale
First Reading - March 28, 2011 Premiere lecture
Second Reading — March 28, 2011 Deuxieme lecture
Third Reading - Troisieme lecture
181
- le 28 mars 2011
- le 28 mars 2011
der C�j:
March 29, 2011
Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors,
Re: Sandy Point Road Planning Study
I want to place on the agenda the above referenced report which was tabled at the
Council meeting of March 28, 2011.
Respectfully Submitte ,
tep n Chase
Deputy Mayor
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21- 4L1 www.saingohn.ca I C.P. 1971 Saint John, N.-B. Canada E2L 41-1
182
REPORT TO COMMON COUNCIL
M &C-2011 —51
March 24, 2011
His Worship Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Sandy Point Road Planning Study
BACKGROUND:
Common Council resolved the following at its meeting on February 14, 2011:
City of Saint John
"RESOLVED that the City Manager be directed to submit a report to Council which
outlines the actions necessary to include all City owned property located south and east
of Sandy Point Road as part of Rockwood Park, to initiate the necessary amendments to
the Municipal Plan and Zoning By -Law to designate and zone these lands .lbr park
purposes only, and to appropriately revise Common Council's position with respect to
the approved concept plan included as part of the Sandy Point Road Planning Study by
adopting only those recommendations that deal with improving access to the lands within
Rockwood Park. "
Council also referred the following items at their meeting on February 28. 2011:
• Letter dated February 2, 2011 from the Sandy Point Road Neighbourhood Group
( SPRNG) (Item 3.5);
• Letter dated February 10, 2011 from Friends of Rockwood Park (FORP) (Item
3.6);
• Additional letter dated February 17, 2011, also from SPRNG (Item 15.1); and
• Letter dated February 23. 2011 from the Honourable Minister Trevor Holder,
MLA (Item 5.5).
The following matters are a summary of the issues identified in the Common Council
resolution as well as those issues advanced in the letters received by Council and referred
to Staff-
1. The Boundary of Rockwood Park
2. Municipal Planning Designations
3. Status of Proposed Changes /Concept Plan
4. Items identified in the Letters referred by Council
131
183
M &C-2011 — 5 1 - 2 - March 24, 2011
DISCUSSION:
1. The Boundary of Rockwood Park
Common Council has requested that all city -owned lands south and east of Sandy Point
Road be included within formal boundaries that define Rockwood Park. To implement
this, Staff has prepared a revised version of the map from the previous Council Report to
reflect this request. Figure I reflects the most recent direction provided by Council.
Key points to note:
• All land owned by the City in the subject area is included within a proposed
boundary for Rockwood Park.
• The proposed boundary is generally placed at the edge of the Road right -of -way
or at boundaries with private property.
2. Municipal Planning Designations
A number of amendments to the current Municipal Plan and Zoning By -law are
necessary to include all City -owned land south and east of Sandy Point Road in
Rockwood Park. All City-owned land in this area that is not currently designated Open
Space needs to be re- designated to Open Space. It would therefore be appropriate for
Council to initiate the amendments to the Municipal Plan to implement this.
Alongside the Municipal Plan amendments, the Zoning By -law will need to be updated at
this time. There are two different options for Common Council to consider:
1. Only re- designate City -owned land from "R -IA" One Family Residential to the
existing "P " Park zone. The Zoning By -law already includes a "P" Park zone,
which is used to designate most parklands in the City. It permits park and
recreation uses, along -side single- family residential uses.
2. Re- designate City -owned land from "R -IA" One Family Residential to a new
zone, 7 -2" Park zone. This new zone will be the same as the "P" Park zone
except it would exclude residential uses and spatial requirements associated with
those residential uses. All other aspects of the "P -2" Park zone could remain the
same as the existing "P" Park zone.
Given Council's intended purpose with the zoning, it would be appropriate to move
forward with Option 2. The second option would exclude non -park related uses from the
subject lands.
Revised versions of Figure 3 & 4 have also been provided with this Report, and the
appropriate resolution is provided at the end of this Report to initiate the process for the
recommended designation changes.
3. Status of Proposed Changes /Concept Plan
At Council's request, Staff is bringing forward a revised version of the Proposed
Changes /Concept Plan (Figure 2) for the Sandy Point Road Planning Area that includes
only those matters which relate to improving access to and along the Park, in accordance
with Council's resolution dated January 31, 2011. It would be appropriate for Council to
132
.,
M &C-2011 — 51 -3 - March 24, 2011
rescind the previously approved plan shown in Figure 2 (Proposed Changes), and instead
adopt in principle the revised Figure 2 (Concept Plan) and refer it to the City Manager.
It should be noted that as there will not be any revenue streams from development to
deliver the infrastructure improvements, the proposals in Figure 2 should be viewed as
long -term objectives and improvements and will need to take place when the necessary
resources are available.
Items identified in the Letters referred by Council
Regarding the boundary of the Park, Council's resolution of January 3151, 2011 and
Figure 1 attached to Item #1 are considered to address this matter. FORP's request
regarding lands outside of the Study Area should not be considered at this time as:
• This would have significant implications on the use and enjoyment of the private
properties;
• Lands are outside of the study area have not been the subject to any public
consultation;
• Staff has not undertaken any research or technical analysis respecting the
appropriateness of including these privately -held lands in the Park.
The property located at 1671 Sandy Point Road (often publically referred to as the
Harrigan Lake property) has already been subject to a separate Council resolution. A
response is being prepared by Municipal Operations and Engineering.
Citizens and members of Common Council have suggested that clearly defined
boundaries for Rockwood Park be delineated. There are two methods to consider:
1. Seek a Provincial Statute
2. Adopt by Resolution
Council is already pursuing Method #2 above through the recommendations contained in
this report. At Minister Trevor Holder's invitation, Staff will be meeting officials of the
Provincial Heritage Branch following the conclusion of the study.
COMPLIANCE WITH ADOPTED GROWTH STRATEGY
Council has recently adopted the Growth Strategy for the City and requested that all
future development proposals be reviewed against the Strategy to confirm compliance.
As such, Staff has provided the following analysis of the above proposals.
The Growth Strategy identifies the Study Area as being part of the `Natural Areas', and
all of the land is located on the edge of the Primary Development Area. These lands are
intentionally meant to remain primarily undeveloped, such as being used for municipally -
owned or privately -held parks, recreational facilities, conservation /natural areas, parts of
the open space network or being rural in nature. The proposed changes to the Municipal
Plan and Zoning By -law are considered by Staff to be compliant in this respect.
In terns of investment, whilst it is recognised that most new investment will take place in
improving local recreation facilities in identified opportunity areas, and the Study Area is
133
185
M & C — 2011 —51 - 4 - March 24, 2011
not located within an opportunity area, Rockwood Park will likely be identified as a
regional asset in the new Municipal Plan and there is likely to be more investment in the
Park in the future.
Staff concludes that the recommendations set out below are broadly consistent with the
adopted Growth Strategy.
FINANCIAL CONSIDERATIONS
The proposed recommendations have significant financial implications. The approach
being pursued by Common Council includes that continued pursuit of all of the
recreational improvements recommended for Rockwood Park and the significant costs
associated with those improvements without any of the sources of revenue that would
have been generated by the originally recommended development opportunities. In
addition, the ability for the City to recover its significant investment in municipal water
and sewer services in the Sandy Point Road will not be achieved unless Common Council
chooses to pursue a significant increase to the lot levy for new development in this area
(which was originally calculated based on future development on both sides of Sandy
Point Road).
STAFF RECOMMENDATIONS:
Common Council would need to proceed with the following actions in order to move
forward with the Common Council resolutions on February 14 and 28, 2011:
1. That Common Council rescind the proposals adopted in Recommendations #1, #2 and
#3, and Figures 1 and 2 of the Council Report M & C — 2010 — 138 (dated November
18, 2010).
2. That the northwest boundary of Rockwood Park along Sandy Point Road be
established as shown in the attached Figure 1.
3. That Common Council authorise Staff to initiate the process with respect to the
following proposed Amendments to the Municipal Development Plan and Zoning By-
law:
a. That Common Council consider an amendment to the Zoning By -law to create a
new zoning category to be known as `P -2" Park zone.
b. That Common Council initiate an amendment of (1) the Municipal Development
Plan from Low Density Residential to Open Space, and (2) the Zoning By -law
from "R -lA" One Family Residential to "P -2" Park as shown on the attached
maps (Figures 3 & 4), being portions of PID numbers 00052548, 00418129.
55059026, 55059034 and 55196380.
c. That Common Council initiate an amendment of (1) the Municipal Development
Plan from Low Density Residential to Open Space, and (2) the Zoning By -law
from "RS -2" One and Two Family Suburban Residential to "P -2" Park as shown
on the attached maps (Figures 3 & 4), being portions of PID numbers 00052548.
134
:.
M & C — 2011 —51 - 5 - March 24, 2011
4. That Common Council adopt in principle the Concept Plan as shown in the attached
Figure 2, and refer these to the City Manager for future implementation.
5. That Common Council resolves that except for the Municipal Plan and Zoning By-
law amendments initiated above, the Sandy Point Road Planning Study is now
complete.
Respectfully submitted,
Ken Forrest, MCIP, RPP
Commissioner
Planning and Development
J. Patrick Woods, C.G.A.
City Manager
NG
135
187
Figti re 1: Proposed Park Boundaries
Ferry
Terminal
1f: ' ••7
J r'..
tNBSJ
Regional
Crescent Val fey
Golf
Course
Zoo
Existing private lots — unchanged. The
City should acquire in- holdings for
incorporation into the Park if they
became available. Boundaries should
be revised once acquired.
Proposed boundary of Rockwood Park
Follows road right -of -way or
boundaries of private lots.
Sites A, C & E: To be added to the
Park following acquisition by City,
should they ever become available
Site B: To be added to Park.
Figure 2: Proposed Concept Plan
Ferry
Terminal
NW
Regional
Hospital
Golf
Course
lNewl Sites N: Acquisition of private
lots to secure Rockwood Park
boundary along Road, as and when
these become available.
Site M: Re- designed public parking;
public conveniences; trailhead &
commercial recreation pavilion (e.g.
Zoo ice cream, ski or bike shop, like Lily
Lake).
A
Multi -tise Trail: New fully accessible
multi -use trail from Site M to Site H,
shown as Red Line (illustrative route).
Site L: Public parking; trailhead; and
trail to link with any trail on opposite
side of Sandy Point Road.*
Site K: Multi -use trail; alternative
location for proposals at Site J.
Site J: Public parking; trailhead and
stairwell to access golf course hills
during winter months, subject to
relocation of maintenance shed.
Site 1: Public viewpoint; and parking
area, subject to relocation of Hole 18.
Site H: Restructured entrance to
driving range; public parking; short -
length trail & public viewpoint.
UNBSJ /Hospital Link: Investigate
active transportation link between
Sandy Point Road & UNBSJ/Hospital.
i Sites D: New gateway features.
r -•
Sites a, C & E: To be added to the
Park following acquisition by City,
should they ever become available.
Site B: Added to Rockwood Park.
Crescent Valley Link: Investigate
active transportation link between
Crescent Valley and Rockwood Park.
* - i "tR mmendations for Site L subject to further
ti Crescent Valley of Council .
Figure 3: Municipal Plan Amendments
Ferry
Terminal
F ' 4
ti
Golf
Course
UNBSJ
;Rj Regional
'' llrrsl�il;tl
i�
b
Crescent VaHtt
r' 1
Zoo
Municipal Plan Redesignations: From
Low Dens N3- Residential to Open Space.
Existing Private Lots — unchanged, unless
acquired,
i t _
Municipal Plan Redesignations: From
Low Lhndly Residential to Open Space.
-r
Figure 4: Zoning By -law Amendments
Ferry
Terminal
UNBSJ
Regional
Hospital
I `
IT
A Crescent Valley
Golf
Course
Zoo
Zoning Re- designation: From "R -IA" One
Family Residential to "P -2" Park.
Zoning Re- designation: From "RS -2" One
and Two Family Suburban Residential to
"P" Park.
April 5, 2011
His Worship Ivan Court and
Members of Common Council
Your Worship and Councillors:
Subject: Active Transportation Routes
Councillor Norton's recent motion with regard to insuring we do everything possible to
keep Harbour Passage open for use during this year's construction season reminds us
of the importance of the maintenance and further development of active transportation
routes around our municipality. We must be committed to finding new, creative and
innovative ways to make our city more "user friendly" for pedestrians and cyclists.
Council previously considered and committed to the creation of a temporary alternative
pedestrian /cycle route on Main Street in the event that Harbour Passage needed to be
closed again due to the construction of Harbour Bridge. While we need to be able to
react quickly to the immediate need for alternative active transportation routes, I would
like Council to ask Staff to look at other potential and permanent options for Main Street.
submit the following concept drawings for staff perusal and input. This may begin a
healthy dialogue with regard to creative options for the creation of new active
transportation routes in our community!
Motion: Refer to City Manager.
Respectively Submitted,
Councillor Snook
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I wwwsaintjohn.ca 1 C.P. 1971 Saint John, N. -B. Canada E2L 4L1
---------�
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April 5, 2011
His Worship Ivan Court and
Members of Common Council
Your Worship and Councillors:
Subject: Rainbow Park Update
Over the past several months it's been exciting to see the progress being made at
Rainbow Park! Originally, I formed a committee in 2008 to begin the process of
developing a plan for the reconstruction of Rainbow Park. Fortunately, City Staff,
Common Council, the Provincial and Federal governments quickly committed
substantial resources to the concept plan developed through community consultation.
This project, to date, represents a real commitment to reinvest in our recreational /park
infrastructure and support the revitalization of our city's priority neighbourhoods.
On December 30, 2010 1 wrote a letter to Council and proposed that the City Manager
present a progress report to Council with regard to the reconstruction of Rainbow Park
and expected timeframes for the completion of phase one. This request was endorsed
by Council.
Subsequent to this, Councillor Mel Norton and myself met with members of P.U.L.S.E.
(People United in the Lower South End) to discuss neighbourhood issues. During this
meeting I asked that P.U.L.S.E. become more involved in planning for the further
redevelopment and utilization of Rainbow Park. This is similar to other project
committee models being formed with our City's Leisure Service's department and
community groups. In this case, the goal is to address and insure that work at Rainbow
Park is not prematurely aborted in relation to phase one. I identified five items that are
critical:
1. Lighting
2. Basketball court
3. Dilapidated fencing
4. Proper seating around new rink/splash pad
5. Reinstallation of removed playground equipment
/d
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 I www.saingohn.ca 1 C.P. 1971 Saint John, N. -B. Canada E2L4L1
195
There are also issues with regard to the new ice rink (equipment failing to
work/maintenance schedule).
Also, P.U.L.S.E has agreed to be involved in the further planning and fundraising for the
completion of Phase 2.
A community meeting has been scheduled by P.U.L.S.E with the cooperation of city
Staff and Ward Councillors at Saint John the Baptist/King Edward School on April 19th
at 5 p.m.
Motion: Receive for Information.
Respectively Submitted,
Councillor Snook
196
The i John
April
His Worship ]van Court and
Members of Common Council
Your Worship and Councillors:
RE: Parking on Certain Portions of King Street East
Overview:
The convenience of parking in the uptown core of our city is an on -going and continuing
challenge particularly for residents of the South Central Peninsula. For those residents who
reside closer to the business district often times they find that their ability to park is hampered.
Although our enforcement officials do a commendable job in enforcing parking regulations there
is often a lack of parking available at locations convenient for residents of the South Central
Peninsula. As a community that is encouraging growth in our core particularly as it relates to
attracting and retaining families it is vital that we ensure the most convenient access to parking
possible.
Motion to Refer:
That Council refer to the appropriate staff and request to a review of parking on King Street East
between the blocks of Carmarthen and Wentworth and Pitt and Crown streets with regard to
exempting those streets from alternate side street parking so as to permit parking on both sides of
those streets within the limits of the specified streets.
Yours very truly,
Mel K. Norton
Councillor
Saint John City Council
6114)-
SAINT JOHN
P.O. Box 1971 Saint john, NB Canada E2L 4Li I www saingohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 4L1
197
•�i�li �q�i
C
April 11, 2011
Your Worship Mayor Ivan Court &
Members of Common Council:
Issue: Possible Closure of Morna Heights School
Context: A community school is the lifeblood of any neighbourhood.
• Morna Heights is a neighbourhood targeted by PIanSJ as a rural growth opportunity area with
the potential for residential housing for young families who would continue to populate a
school.
• The people who look to move into these types of neighbourhoods are interested in a lifestyle
where their children can walk to school rather than being bused to a neighbouring community.
• Based on Department of Education Provincial Assessment results, Morna Heights School has
strong academic scores as well as strong positive results with respect to how parents and
students view this school
• The City of Saint John has invested significantly into the Westfield Road attempting to improve
access to Morna Heights and safer passage for children.
• 1 have been contacted by several citizens from Morna Heights concerned about the future of
their school.
• This is a referral motion.
Motion: As the Westfield Road is undergoing a reconstruction project to improve access to Morna
Heights and as PIanSJ is targeting Morna Heights as a'rural opportunity area', that his Worship and
Council, through the City Manager's Office, request a meeting with the Minister of Education to
examine the possibility of Morna Heights Elementary School's continued operation and growth.
Res ectfully submitted,
r
Peter McGuire
Councillor —City of Saint John
(44)_
SAINT JOHN PO. Box 1971 Saint John, NB Canada E2L 4L1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 41_1
im
April 11, 2011
His Worship Mayor Ivan Court,
Deputy Mayor Chase, and Councillors
Subject: Economic Development Task Force
Your Worship, Deputy and Councillors,
Council established the Economic Development Task Force on January 31, 2011. Having had several
meetings the Committee is now prepared to present to Council on economic models, personnel matters,
and other economic related subjects. I am therefore requesting that Mr. David Campbell, who has been
engaged by the Committee, present to Committee of the Whole in closed session on April 26, 2011.
Motion: that Council direct the Common Clerk to schedule the Economic Task Force presentation for
Committee of the Whole closed session on April 26, 2011.
Respectfully submitted,
Chris Titus
Councillor and Co -Chair
Economic Development Task Force
�P
SAINT JOHN P.O. Box 1971 Saint John, N3 Canada E2L 41-1 www.saintjohn.ca C.P. 1971 Saint John, N.-B. Canada E21- 4L1
199
The City of Saint John
April 6, 2011
Mayor Ivan Court and
Members of Common Council
Your Worship and Councillors,
Re: Yard Waste
As your representative at Fundy Region Solid Waste Commission, please be
advised that compost tonnage has decreased over the past two years. (2008 - 9,233.1
tonnes of organic material; 2010 - 8,435.84 tonnes, a decrease of 9 %). This decrease is
cause for concern for a number of reasons and this downward trend may continue in
spite of ongoing campaigns. (more companies and schools adopting compost programs)
Yard waste (leaves, grass clippings, twigs, branches, weeds, plants) should not
go directly into our landfill! Our City pays $108 per tonne to bury yard waste! Any yard
waste in garbage cans / black bags cannot be removed from the load or landfill.
In short, yard waste should be put in the compost carts, brown paper craft
bags, compostable bags — Not in black or opaque garbage bags. As a community we
need to achieve waste diversion targets. We have an active compost program, and
diversion is good for the environment and a cost savings to our community.
The FRSWC may put in place a ban on yard waste in our landfill. So, let's be
proactive and educate / advise our residents / customers to use composters one and all.
Without some type of change or restriction in this area we can expect higher costs. The
next step if necessary may be a ban on the collection of yard waste unless via compost,
and this may require new fees, regulations and extra costs.
Motion — (1) City Manager to direct the appropriate staff to start the process of
advising / educating our residents and customers — No black bags / opaque bags for
yard waste: Use your composter; and (2) Take the necessary steps to ban yard waste
collection in black/ opaque bags.
Respectfully Submitted,
Chris itus
Councillor
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21- 41-1 I www.saintjohn.ca I C.P. 1971 Saint John, N. -B. Canada E2L 40
200
IZ SIR
VW City Solicitors Office
Bureau de Pavocat municipal
The City of Saint John
April 6, 2011
Common Council of The City of Saint John
Your Worship and Councillors:
Re: Overnight Winter Parking Restriction
Amendment to the Traffic By -Law
Lancaster Street
At its meeting on October 26, 2009, Council resolved to adopt an
overnight parking restriction as a policy of Common Council. This
Department prepared amendments to the Traffic By -Law to give effect to
this overnight winter parking ban, which amendment received third reading
on November 9, 2009. This amendment to the Traffic By -Law resulted in
prohibiting the parking of vehicles on any street in the City, except those
listed in Schedule "R" between the hours of midnight and 7:00 a.m.
between November 15 and April 15 of each year. The purpose of this
amendment was to assist staff in achieving snow clearing service
objectives adopted by Council within an updated Winter Management Plan
for streets and sidewalks. It also followed a period of public consultation.
Since the overnight winter parking restriction took effect in 2009, citizens
have brought forward a number of concerns to staff who, after looking into
the issues, determined that additional amendments to the Traffic By -Law
were necessary from time to time in order to add to Schedule "R" streets
where there was a lack of off - street parking, thereby exempting said
streets from the overnight winter parking restriction.
Then, at its meeting on October 12, 2010, Council resolved, in an attempt
to help the citizens adjust to the winter parking restriction, to change the
ban from "November 15 to April 15" to "December 1 to March 31".
Recently, at its meeting on February 28, 2011, Council resolved to amend
the Traffic By -Law to add Lancaster Street (with limits of Sutton Street to
Clarence Street) to Schedule "R" and add that same portion of Lancaster
Street to Schedule "H" (Alternate Side Parking between November 15 and
Q-'
SAINT 1C.)WN P.O. Box 1971 SaintJohn, NB Canada E2L4L1 I wwwsaintiohn.ca C.P. 1971 Sa:ntJohn, NA. Canada E2L4L1
201
2 Common Council
April 6, 2010
April 30 between midnight and 8:00 a.m.). Council also resolved to
remove Sutton Street from Schedule "R ".
Attached to this report is an amendment to the Traffic By -Law which will
add the above -noted limits of Lancaster Street to Schedule "R" and
Schedule "H" and remove Sutton Street (with limits of City Line to
Lancaster Street) from Schedule "R ", thereby exempting those limits of
Lancaster Street from the overnight winter parking restriction, and making
the above -noted limits of Sutton Street subject to the said overnight
parking restriction.
Common Council may, if it wishes, give first and second reading to this
amendment.
Respectfully Submitted,
Jo L. u en al
City Solicitor
Attachment
202
A LAW TO AMEND A BY -LAW
RESPECTING TRAFFIC ON STREETS IN
THE CITY OF SAINT JOHN MADE UNDER
THE AUTHORITY OF THE MOTOR
VEHICLE ACT, 1973, AND AMENDMENTS
THERETO
ARRETE MODIFIANT L'ARRETE RELATIF
A LA CIRCULATION DANS LES RUES
DANS THE CITY OF SAINT JOHN EDICTS
CONFORMEMENT A LA LOI SUR LES
VEHICULES A MOTEUR (1973) ET LES
MODIFICATIONS AFFERENTES
Be it enacted by the Common Council of Lors d'une rdunion du conseil municipal,
The City of Saint John as follows: The City of Saint John a decrete ce qui suit :
A By -law of The City of Saint John
entitled "A By -law Respecting Traffic On Streets
In The City of Saint John Made Under The
Authority of The Motor Vehicle Act, 1973, and
Amendments Thereto ", enacted on the 19`s day of
December, A.D. 2005, is hereby amended as
follows:
1 Schedule R — List of Streets Excluded from
Winter On- Street Parking Restriction - is amended
by adding the following words under the following
headings:
Street
Limits
Par les presentes, Parretti de The City of
Saint John intituld « Arretd relatif a la circulation
dans les rues dans The City of Saint John edicte
conformdment d la Loi sur les vdhicules a moteur
(1973) et les modifications afferentes », decrete Ie
19 decembre 2005, est modifid comme suit:
1 L'Annexe R — Liste des rues exemptes de la
restriction de stationnement sur rue pendant
Phivers — est modifiee par 1'adjonction des mots
suivants sous les titres suivants :
Rues
Limites
Lancaster St. Sutton St. to Clarence St. rue Lancaster de la rue Sutton a ]a rue
Clarence
2 Schedule H — Alternate Side Parking
November 15 — April 30 - is amended by adding
the following words under the following headings :
Street
Limits
2 L'Annexe H — Stationnement unilateral alterne
du 15 novembre au 30 avril — est modifiee par
Padjonction des mots suivants sous les titres
suivants :
Rues
Limites
Lancaster St. Sutton St. to Clarence St. rue Lancaster de la rue Sutton A la rue
Clarence
3 Schedule R — List of Streets Excluded from
Winter On -Street Parking Restriction - is amended
by deleting the following words under the
following headings:
Street Limits
Sutton St. City Line to Lancaster St.
3 L'Annexe R — Liste des rues exemptes de la
restriction de stationnement sur rue pendant
Phivers — est modifiee par ]a suppression des mots
suivants sous les titres suivants :
Rues Limites
rue Sutton de la City Line a la rue
Lancaster
203
IN WITNESS WHEREOF The City of Saint John
has caused the Corporate Common Sea] of the said
City to be affixed to this by -law the day
of , A.D. 2011 signed by:
EN FOI DE QUOI, The City of Saint John a fait
apposer son sceau municipal sur le present arrete
le 2011, avec les signatures
suivantes:
Mayor /Maire
Common Clerk/greffier communal
First Reading - Premiere lecture
Second Reading - Deuxieme lecture
Third Reading - Troisieme lecture
204
REPORT TO COMMON COUNCIL
M &C2011 -86
April 7, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
SUBJECT: Update on Infrastructure Funding Application
Safe, Clean Drinking Water Project
PURPOSE
71r � I
The City of Saint john
The purpose of this report is to seek Common Council's approval to submit an Infrastructure
Funding Application to the Federal and Provincial Governments for the Safe Clean Drinking
Water Project — Transmission Reversing Falls Bridge.
BACKGROUND
The Transmission Reversing Falls Bridge project includes installation of two - 500 mm
transmission mains, each 200 m in length to be permanently attached to the underside of the
bridge. The bridge itself is the property of the New Brunswick Department of Transportation
( NBDOT). In order to carry out this work the City is required to enter into a Highway Usage
Permit (HUP) Agreement with the Province.
CBCL Consulting Engineers Limited were retained in 2007 to complete the design for the
watermain installation including a detailed structural analysis of the bridge to determine its
capacity to carry the additional load of two — 500 mm watermains. The design was at the 98%
completion stage and the project was placed on hold pending funding availability. Design
drawings were finalized and submitted to NBDOT for review on January 12, 2010 towards
securing the HUP Agreement.
Based on comments provided by NBDOT and following subsequent meetings and
correspondence with them, some changes to the analysis were required; specifically, that the
bridge be reanalyzed using different design parameters. This second analysis has been
completed. Discussions with NBDOT regarding required strengthening, and appropriate cost -
sharing for that work are continuing.
ANALYSIS
Staff has been working diligently to advance this and other Safe, Clean Drinking Water projects.
205
M &C2011 -86
April 7, 2011
Page 2
Reversing Falls Bridge Transmission Mains
As it now stands, detailed design of the structural reinforcement is required along with a review
of the second analysis by NBDOT prior to having tender ready drawings and specifications.
CBCL Consulting Engineers Limited require approximately one month to complete the structural
design of the members that require strengthening.
The Highway Usage Permit approvals process with NBDOT is expected to take approximately
six weeks. Assuming design parameters are agreed upon and approvals are granted by NBDOT
after that period, the project would require six weeks to tender, sixteen weeks for temporary
scaffolding works involved with construction, three weeks for required inspections to field
confirm the design parameter assumptions, five weeks to complete the member strengthening
program and twenty weeks for the actual construction for a total of 50 weeks.
In addition to the constraints of the approvals process, the construction of this project will require
a great deal of traffic control. Reversing Falls Bridge travelling surface will be narrowed to
allow a work zone along one side. If 2- way traffic is permitted, it will be reduced to a very slow
pace. The connections of the new transmission mains at either end of the bridge will require
extensive excavations and, as such, lane closures on Chesley Drive and Bridge Road, and
possibly complete closure of these roadways for short periods of times.
It is extremely important that this project be constructed in the 2012 construction season.
The attached application outlines the funding required for this necessary project to be cost shared
equally by the three levels of Government as follows:
Federal share $1,428,000
Provincial share $1,428,000
Municipal share $1,428,000
Total: $4,284,000
Safe Clean Drinking Water Program
This funding request aligns with the Program Structuring and Implementation Plan being
considered by Council. Other project applications will follow.
RECOMMENDATION
It is recommended that Common Council authorize the Mayor to send the attached
correspondence to the Regional Development Corporation and otherwise follow -up with the
appropriate Federal and Provincial representatives to secure funding for this very important Safe
Clean Drinking Water Program project.
Respectfully submitted,
J. M. Paul Groody, P. Eng. J. Patrick Woods, CGA
Commissioner City Manager
Municipal Operations & Engineering
206
April 12, 2011
Mr. Denis Caron
President
Regional Development Corporation
RDC Building, P.O. Box 428
Fredericton, NB
E313 5114
Dear Mr. Caron:
The foremost priority of Saint John Common Council and our community is a healthy and reliable
drinking water system. Such a system is vital to the well being and quality of life of every Canadian and
fundamental to our economic future.
The City has been working diligently to advance our Action Plon for Safe Clean Drinking Water. A key
milestone in this plan is a project scheduled for construction in 2012 entitled "Transmission Reversing
Falls Bridge ". This project involves permanently fixing two 500mm water transmission mains to the
underside of that bridge to replace an existing pipeline. There are a number of factors which must be
resolved in order for this project to proceed such a Highway Usage Permit from the New Brunswick
Department of Transportation and a shared funding formula between the three levels of government.
The estimated cost of this project is $4,284,000 and its construction in 2012 is extremely important to
the overall Safe Clean Drinking Water Program schedule. Saint John Common Council respectfully
requests your support of this proposal. We look forward to continuing our work with you.
Yours Sincerely,
Ivan Court
Mayor
C. Members of Common Council
Andre Chenard, Director, Community Infrastructure Branch, NB Department of Environment
207
PROPONENT JCity of Saint John
PROJECT CATEGORY* Local Government Asset
CLASS OF ASSET* lWater and Wastewater Infrastructure
PROJECT NAME JSafe Clean Drinkinq Water - Reversinq Falls Bridqe Transmission Mains I
Reversing Falls BridgeTransmission Mains - The existing watermain is 52 years old. It has typically operated at —45 psi.
In recent years the pressure through this main has been increased to 60 psi to service the needs of Saint John Water
customers in West Saint John from the eastern water supply. There are a number of reasons why this was necessary
which include reliabilty of supply, water quality and lower operating costs. There is a concern that a further increase in
pressure could cause this existing watermain to rupture under certain conditions. If this were to happen, the link
between the east and west water customers will have been lost and the Reversing Falls bridge could be negatively
impacted. This last point has many consequences including the serious impact on traffic movements throught he City
for businesses and residents. In an emergency situation, it is currently possible to service approx 60% of West Saint
John with water in the event that the western water supply is lost. Under the same situation, it is only possible to
service a portion of Uptown Saint John with water should the eastern water supply be lost. If the new transmission
mains are not installed and one of the water supplies becomes contaminated or unuseable for any reason there could be
PROJECT DESCRIPTION a very serious housing and general health concern in the City of Saint John for an indeterminate amount of time. There
s currently no maintenance catwalk under the bridge, only a tray that a maintenance person must slide along
horizontally to access points under the bridge. This is neither safe nor desireable from a serviceability standpoint. It
makes the bridge and the existing watermain very expensive and potentially unsafe to service. If the new transmission
mains are not installed there is a potential for serious injury during normal service operations.
Several servicing options have been considered by Saint John Water. The option to have two completely separate water
systems for east and west Saint John has been reviewed. The link at Reversing Falls Bridge provides system security
and it also provides flexibilty for maintenance when it becomes necessary to shutdown all or portions of either water
system. The option to have one central water treatment plant has been reviewed and is the option that will be
implemented. This option has the Reversing Falls Bridge Transmission Mains (twin 500mm mains) as an absolutely
necessary link to service both sides of the City. In the case of the watermains themselves, a number of options and
sizes were evaluated. The bridge has undergone a complete structural analysis to determine the effects of each
construction option. The two transmission mains would provide a balanced loading condition on the structure.
There is a concern that an increase in pressure, which is necessary to meet the requirements of all future water
servicing options, could cause this existing watermain to rupture under certain conditions. If this were to happen, the
link between the east and west water customers will have been lost and the Reversing Falls Bridge could be negatively
PROJECT BENEFITS impacted. The bridge has undergone a complete structural analysis to determine the effects of each construction
option. The two transmission mains would provide a balanced loading condition on the structure. This project wil
contribute to a more sustainable environment through the contstruction of a maintenance catwalk which will reduce the
need to mobilize large scale equipment and temporary works to service even the smallest of issues. The transmission
mains will be jacketed with a poly material which will not require frequent painting as the existing steel watermain does.
I PROJECT LOCATION I Municioalitv: ISaint John I Province / Territorv: INew Brunswick I
STATE OF READINESS
YES
NO
N/A
Explanation / Expected Date
a) Are plans and specifications
Is the project a building
Is all non - federal funding in place
secured at this time? Yes or No
X
prepared?
IF THE PROJECT IS A BUILDING:
X
Preliminary Design is complete.
b) Is the project tender - ready?
X
Project is scheduled to be tendered Nov 2, 2011
C) Have all necessary municipal
municipal environmentally sensitive
permits and approvals been secured?
area?
X
d) Have necessary provincial permits
b) Does the project involve the likely
The approval to construct will be applied for by the consultant
and approvals been secured?
X
when the drawings are completed.
e) Have all necessary federal permits
water body such as a wetland, stream,
he proximity or is project to the Federally regulated Po of
Saint John may require the issuance of federal permits from
and approvals been secured?
X
Department of Fisheries and Oceans.
f) Have all necessary environmental
IF THE PROJECT IS NOT A BUILDING:
c) Is the project located within 250
A watercourse alteration permit may be required to carry out
approvals been secured?
X
meters of a federal environmentally
work within 30 m of a water body.
ABORIGINAL CONSULTATION
ENVIRONMENTAL CONSIDERATIONS
YES
NO
N/A
Explanation / Expected Date
Is the project a building
Is all non - federal funding in place
secured at this time? Yes or No
X
communities in the project area?
IF THE PROJECT IS A BUILDING:
a) Is the project located within 250
b) If yes to (a), could the project have
meters of a federal, provincial or
X
municipal environmentally sensitive
groups?
area?
X
c) Have Aboriginal groups been
b) Does the project involve the likely
consulted about the project?
release of a polluting substance into a
X
water body such as a wetland, stream,
river or lake?
IF THE PROJECT IS NOT A BUILDING:
c) Is the project located within 250
meters of a federal environmentally
X
sensitive land?
d) Does the project involve works or
activities in water or within 30 meters
X
of a water body such as wetland,
stream, river or lake?
e) If yes to (a) or (c), does it comply
with the land use and /or resource
X
management plan for the area?
ABORIGINAL CONSULTATION
YES
NO
N/A
Explanation / Expected Date
a) Are there Aboriginal groups or
$228,333
$1,200,000
$1,428,333
Is all non - federal funding in place
secured at this time? Yes or No
No
communities in the project area?
X
b) If yes to (a), could the project have
adverse effects on those Aboriginal
groups?
X
c) Have Aboriginal groups been
consulted about the project?
X
FUNDING
a) Total Eligible Project Costs *:
$4,285,000
b) Proposed Federal Funding:
c) Proposed Provincial Funding:
c) Municipal Funding Funding:
Other
$1,428,334
$1,428,333
$1,428,333
$0
2011 -2012
2012 -2013
TOTAL
$228,333
$1,200,000
$1,428,333
Is all non - federal funding in place
secured at this time? Yes or No
No
CASH FLOW PROFILE OF FEDERAL FUNDING
2011 -2012
2012 -2013
TOTAL
$228,334
$1,200,000
$1,428,334
CASH FLOW PROFILE OF PROVINCIAL FUNDING
2011 -2012
2012 -2013
TOTAL
$228,333
$1,200,000
$1,428,333
M
If no, which sources are not in place
and what plans do you have to secure
the funding?
Provincial Funding - application has been submitted
CONSTRUCTION DATES Start of Construction Work Completion of Construction Work
I
1-Apr-12 31- Dec -12
Has construction already started? I YES I I NO Ix
If Yes, please provide details:
ATTESTATIONS
1. I warrant that, to the best of my knowledge, Total Eligible Costs reported in the Funding section of this application are Eligible Costs for the
project entitled "Safe Clean Drinking Water - Reversing Falls Bridge Transmission Mains ".
2. I warrant that, to the best of my knowledge, all information contained in this application is true and accurate.
3. I warrant that this project will be constructed by December 31, 2012 with approval of the federal funding requested.
4. I understand that:
( a ) federal funding for this project has not been approved;
( b) the project is subject to the signing of a funding agreement in accordance with the terms and conditions that will be approved by Government
of Canada Treasury Board.
SIGNATURE:
I, Patrick Woods, Acting City Manager, am clearly authorized to bind the proponent and attest all information above is true and
complete.
CONTACT INFORMATION
NAME:
Paul Groody, P. Eng.
POSITION:
Commissioner, Saint John Water
TELEPHONE:
506 -658 -4455
ORGANIZATION:
Saint John Water (City of Saint John)
EMAIL:
Paul.GroodynsainU2hn.ca
FAX:
506 -658 -4740
209
REPORT TO COMMON COUNCIL
M &C2011 -82
April 6, 2011
His Worship Mayor Ivan Court
and Members of Common Council
Your Worship and Members of Council:
71r � I
The City of Saint john
SUBJECT: Contract 2009 -16: Market Place — Watermain, Sanitary Sewer and Storm
Sewer Installation and Street Reconstruction — Update
PURPOSE
The purpose of this report is to provide an update on the status of Contract 2009 -16: Market
Place - Street Reconstruction and additional work required.
BACKGROUND
Common Council awarded contract 2009 -16: Market Place Street Reconstruction to Fairville
Construction Ltd. in the amount of $2,996,845.31 (M &C 2010 -161). This project includes
renewal of underground infrastructure (watermain, storm sewer and sanitary sewer) as well as
full street reconstruction, including curb /gutter and sidewalk. Reconstruction work on Market
Place began on March 30, 2011.
A Conceptual Master Plan for a Park Redevelopment was recently completed in the Market
Place West area by the Glenn Group Ltd. under the direction of Leisure Services. A portion of
the Market Place Park Redevelopment project is within the contract limits of the Market Place
Street Reconstruction project. The Park Redevelopment project did not receive funding approval
for 2011.
ANALYSIS
There are certain components identified in the Conceptual Master Plan that should be
incorporated into the Market Place Street Reconstruction project to avoid the removal of new
infrastructure when the Park Redevelopment project proceeds in the future. The components of
the Park Redevelopment project recommended to proceed in conjunction with the Market Place
Street Reconstruction project are as follows:
210
M &C2011 -82
April 6, 2011
Page 2
1050m2 of 125mm thick red concrete sidewalk as per Harbour Passage $67,192.50
standard ($102,784.50 for wider red sidewalk versus $35,592.00 for
regular concrete sidewalk = $67,192.50 difference)
Ten only light standard bases at $1,250.00 per unit $12,500.00
60m of 50mm diameter HDPE conduit with sand bedding at $65.00 $ 3,900.00
per meter
25m of 50mm diameter HDPE conduit encased in concrete at $100.00 $ 2,500.00
per meter
TOTAL $86,092.50
RECOMMENDATION
It is recommended that Common Council approve the additional Park Redevelopment related
work estimated at $86,092.50 plus HST, as outlined in this report to proceed under Contract
2009 -16: Market Place Street Reconstruction; and further that the City Manager be directed to
identify an appropriate offset later in 2011 from within the General Fund Capital Program.
Respectfully submitted,
J. M. Paul Groody, P. Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
211
REPORT TO COMMON COUNCIL
M &C2011 -74
March 31, 2011
His Worship Mayor Ivan Court
And Members of Common Council
Your Worship and Members of Council:
SUBJECT: ASPHALT CONCRETE MIX - PURCHASING APPROVAL
BACKGROUND
The City of Saint john
The City of Saint John's Procurement Policy and Procedures is administered by the
City's Purchasing Agent under the direction of the City Manager.
ANALYSIS
Debly Enterprises opened their hot asphalt plant around March 8, 2011 in an effort to
respond to NBDOT's needs for repairs on the MacKay Highway. Since the hot asphalt
plants normally do not open until mid -April when temperature and weather conditions are
more favourable, a decision was made to take advantage of this opportunity to more
permanently repair priority pot holes throughout the city. Hot asphalt concrete mix ($130
/ tonne) provides a longer term repair as compared to using cold mix ($140 / tonne).
Typically, the tender for the supply of Asphaltic Concrete Mixes is awarded in mid to late
March. The recommendation for the award of the 2011 Supply Contract was issued to
Council on March 28, 2011 for approval. In the absence of a Supply Contract, the
Procurement Policy and Procedures must be followed. Initially on March 10, 2011, the
Procurement Policy was followed where staff obtained a quote ($130 /tonne), submitted a
requisition and issued a Purchase Order Number for a limited amount (19 tonnes) of
Asphaltic Concrete Mix. Debly Enterprises decided to gauge customer demand with
keeping their asphalt plant operating and the City was supplied with more material over a
total of nine days in March to repair approximately 250 priority pot holes on streets such
as Chesley Drive, Bridge Road, City Road, Smythe Street (required 43 tonnes of material
alone), Bayside Drive, etc. The current amount owed to Debly Enterprises is $36,968.86
for the purchase of approximately 241.20 tonnes of Asphaltic Concrete Mix.
It is imperative that the Procurement Policy and Procedures be applied consistently to
ensure effective management of allocated funds. Notwithstanding the urgency to make
asphalt repairs, normal procedures were not applied in those circumstances.
QUALITY PUBLIC SERVICES
212
Asphalt Concrete Mix — Purchasing Approval March 31, 2011
Report to Common Council, M & C 2011 - 74 Page 2
FINANCIAL IMPLICATIONS
The cost of the associated Asphaltic Concrete Mix is included within the Roadway
Maintenance Service budget included in the 2011 General Fund Operating Budget.
RECOMMENDATION
It is recommended that Common Council approve the payment of $36,968.86 to Debly
Enterprises for the provision of 241.20 tonnes of Asphaltic Concrete Mix in March 2011.
Respectfully submitted,
J. M. Paul Groody, P.Eng.
Commissioner
Municipal Operations & Engineering
J. Patrick Woods, CGA
City Manager
SAINT JOHN ... LIFE ON YOUR TERMS
213
April 7, 2011
Your Worship and Councillors:
SUBJECT: Proposed Subdivision By -Law Amendments
On March 14, 2011 Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its April 5, 2011 meeting.
Mr. Mark Reade representing the Planning and Development Department gave an
overview of the proposed amendments. No letters from the Public were received.
Mr. Richard Turner appeared before the committee and requested clarification
regarding how tentatively approved plans of subdivision which incorporate Rural
Roads using the 20 metre right -of -way will be dealt with. After consideration by
the Committee it was recommended the proposed by -law be revised to include a
clause allowing for the construction of the Rural Road Standard with a 20 metre
right -of -way width for subdivisions that have received tentative approval prior to
the date third reading to the amending by -law is given (in this case April 26,
2011).
The Committee also instructed Staff to review the definition of "qualified
professional" in the proposed by -law amendment to ensure it pertains to those
who have the required professional designation.
After considering the report and presentation, the Committee decided to
recommend approval of the by -law with the suggested amendment.
RECOMMENDATION:
That Common Council amend the City of Saint John Subdivision By -law by:
1. Deleting the definition of "Department of Health" (ministere de la Sante et du
Mieux-etre) in Section 2;
2. Adding the following definition in Section 2:
"`qualified professional' means a registered member of the Association of
Professional Engineers and Geoscientists of New Brunswick, the Association
of New Brunswick Land Surveyors or the Canadian Institute of Public Health
214
-2-
Inspectors, each with sufficient training and knowledge of soils assessment to
conduct assessments for on -site sewage disposal systems; (professional
qualifie)"
3. Deleting subsection 25(2) and replacing it with the following:
"25(2) The Development Officer shall not approve a proposed subdivision
plan, or any phase thereof, that involves lots that would be serviced with on-
site sewage disposal systems, unless an assessment has been conducted at the
expense of the developer by a qualified professional and submitted to the City,
that deems the lots appropriate for on -site sewage disposal systems. The
Development Officer shall seek the opinion of an independent qualified
professional in reviewing the assessment provided by the developer and shall
take this opinion into consideration when rendering a decision or providing a
recommendation on the subdivision application;"
4. Deleting Section 28;
5. Deleting Section 4(b) of Schedule A, and replacing it with the following:
"(b) Individual on -site sewage disposal systems may be accepted by the City
in lieu of connection to the municipal sewer system where, in the opinion of
the Commissioner, such a system within a particular area is not feasible at the
time of subdivision and the on -site system has been deemed acceptable by the
Development Officer in accordance with the requirements outlined in Section
25(2);"
6. Deleting Section 4(c) of Schedule A, and replacing it with the following:
"(c) Individual on -site sewage disposal systems deemed acceptable by the
Development Officer in accordance with the requirements outlined in Section
25(2);"
7. Amending the table in Section 13(1) by deleting "20 metres (66 feet)" and
replacing it with "23.1 metres (75.8 feet)" as the minimum width for Country
Roads;
8. Amending the English version of the table in Section 13(1) by deleting the
words "Country Roads" and replacing them with the words "Rural Roads;"
9. Adding the following as subsection 13(6) immediately following subsection
13(5):
"13(6) Notwithstanding any other provision in this by -law, the minimum
width for rural roads in subdivisions for which the Development Officer has
approved the tentative plan prior to April 26, 2011 is 20 metres (66 feet);"
215
-3-
10. Amending subsection 25(6) by deleting "20 metres (66 feet)" and replacing it
with "23.1 metres (75.8 feet);"
11. Amending the English version of Schedule B, Section 5, by replacing the
words "country standard roads" with the words "rural standard roads;"
12. Adding the following as subsection 26(4) immediately following subsection
26(3):
"26(4) Notwithstanding the above provisions, or any other provision of this
by -law, no reimbursement shall be given:
a) after March 14, 2014 for costs incurred with respect to subdivisions for
which a Residential Infrastructure Assistance (RIA) grant has been approved
by Common Council;
b) after December 31, 2011 for all other subdivisions;"
13. Adding the following as paragraph 5(1)(d):
"(d) Notwithstanding (a) and (b), where the proposed subdivision does not
result in a net increase in the number of lots already existing, the review fee
shall be $250."
Respectfully submitted,
Colin Murray
Chairman
MR
216
DATE: APRIL 1, 2011
TO: PLANNING ADVISORY COMMITTEE
FROM: COMMUNITY PLANNING • PLANNING AND DEVELOPMENT
FOR: MEETING OF APRIL 5, 2011
PREPARED BY: REVIEWED BY:
Mark Reade, P. Eng., MCIP, RPP
Senior Planner
Ken Forrest, MCIP, RPP
Commissioner
SUBJECT: Proposed Revisions - Subdivision By -Law
Name of Applicant: City of Saint John
Proposal: To amend the City of Saint John Subdivision By -law
Type of Application: Subdivision By -law Amendment
JURISDICTION OF COMMITTEE:
The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common
Council with respect to the adoption of or amendment to a Subdivision By -law.
STAFF RECOMMENDATION TO COMMITTEE:
That the Planning Advisory Committee recommends that Common Council adopt the attached by -law
entitled A By -law to Amend the Saint John Subdivision By -law.
217
City of Saint John
Subdivision By -Law Revisions
BACKGROUND:
Page 2
April 1, 2011
On March 14, 2011, Common Council directed the City Manager and City Solicitor to prepare
appropriate amendments to the Subdivision By -law to terminate all City cost sharing for new
infrastructure and submit the revised by -law to Common Council for consideration.
In addition to the amendments regarding cost - sharing, Planning Staff were also in the process of
preparing amendments to the Subdivision By -law regarding recent changes to the approval of on -site
disposal systems that have been enacted by the Province of New Brunswick and minor amendments
related to fees for simple subdivisions and Rural Road Standards. These additional amendments are
presented in this report along with the revisions requested by Council at its March 14, 2011 meeting.
ANALYSIS:
The proposed amendments are individually discussed below. As noted above, the Community Planning
Act requires that Common Council seek the views of the Planning Advisory Committee with respect to
the proposed amendments prior to considering final adoption.
On -site Septic Systems
Currently, the City's Subdivision By -Law requires the approval or acceptance of the Provincial
Department of Health for subdivisions requiring on -site disposal systems. With the proclamation of the
Public Health Act on November 20, 2009, the Department of Health no longer has the authority to
assess subdivision plans for on -site septic systems. However, to allow for a transition of these
responsibilities, the Department of Health provided recommendations to planning authorities regarding
subdivision assessments until November 15, 2010. The Province provided virtually no advance notice
regarding the ceasing of recommendations on the November 15, 2010 date. Given this downloading of
Provincial responsibility, the City now has no legislative authority to approve developments involving
on -site septic systems.
As a result of this, the Provincial Departments of Health and Environment have proposed that planning
authorities in New Brunswick accept assessments from professionals who carry liability insurance. The
City has defined a qualified professional as a Professional Engineer, Land Surveyor or Public Health
Inspector with sufficient training and knowledge regarding soils assessment and on -site disposal
systems. Moving forward, the By -Law revisions will allow for the assessments by qualified
professionals and establish a process that will enable the City to obtain the opinion of an independent
qualified professional in reviewing the assessment provided by the developer. This independent
assessment will help to ensure that on -site septic services are utilized in appropriate circumstances. If
improperly implemented, on -site septic systems can fail resulting in contaminated groundwater and
major financial liabilities for the City should the extension of municipal services be required.
The amendments are in conformity with the City's Growth Strategy as the by -law revisions are required
to support the proposed development within the three Rural Settlement Areas (Treadwell Lake,
Martinon to Ketepec and Lorneville) designated in the Growth Strategy.
218
City of Saint John
Subdivision By -Law Revisions
Rural Roads Standard
Page 3
April 1, 2011
The required minimum right -of -way width for roadways constructed to the Rural Roads Standard is
proposed to be increased from 20 to 23.1 metres. This revision was requested by Municipal Operations
and Engineering as the roadway cross - section, which includes the travelled portion of the road, drainage
ditches and ditch back slopes, requires a minimum width of 23.1 metres as opposed to the 20 metre
width currently in the By -Law.
As the City undertakes upgrading to existing roadways to the Rural Roads Standard to allow for more
economic maintenance over the long -term, conformity with the Growth Strategy is achieved.
Cost Sharing
Through provisions of the Subdivision By -Law, the City provides cost - sharing to developers in the form
of payments for infrastructure piping. The Residential Infrastructure Assistance (RIA) program provided
financial assistance regarding rock and unsuitable soil excavation, off -site infrastructure costs and
sewage pumping stations. Council has eliminated the RIA program and will be implementing new
programs for cost sharing that integrate with the Growth Strategy.
Consistent with the direction of Common Council, no new applications are being accepted under the
Residential Infrastructure Assistance (RIA) Program. Planning Staff will be developing a new suite of
development financial incentives to support the implementation of the Growth Strategy adopted as part
of the Plan SJ process.
Conformity with the Growth Strategy is achieved as the City is moving away from providing financial
incentives that subsidize suburban development on extensions of services and new roads. The new
programs are expected to provide more assistance for more urban forms of development that utilize
existing infrastructure.
Review Fees
The review fee for subdivisions that do not involve the creation of new lots will be established at $ 250.
This will reduce any potential confusion related to the fee to be charged in instances such as those
involving realignment of boundaries. Conformity with the Growth Strategy is not applicable.
MR
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BY -LAW NUMBER C.P. 121 -
A BY -LAW TO AMEND THE SAINT
JOHN SUBDIVISION BY -LAW
ARRETE No C.P. 121 -
ARRETE MODIFIANT L'ARRETE DE
LOTISSEMENT DE SAINT JOHN
Be it enacted by The City of Saint Le conseil communal de The City
John in Common Council convened, as of Saint John edicte
follows:
The Saint John Subdivision By- L'Arrete de lotissement de Saint
law, enacted on the nineteenth day of John, edicte le 19 decembre 2005, est
December, A.D. 2005, is amended by: modifie comme suit:
Re: On -site Sewage Disposal Systems
1. Deleting the definition of "Department
of Health" (ministere de la Sante et du
Mieux -etre) in Section 2;
Concernant les reseaux autonomes
d'evacuation des eaux usees
1. L'article 2 est modifie par suppression
de la definition « ministere de la Sante
et du Mieux -etre » (Department of
Health).
2. Adding the following definition in 2. L'article 2 est modifie par adjonction
Section 2: de la definition qui suit :
"`qualified professional' means a
registered member of the Association
of Professional Engineers and
Geoscientists of New Brunswick, the
Association of New Brunswick Land
Surveyors or the Canadian Institute of
Public Health Inspectors, each with
sufficient training and knowledge of
soils assessment to conduct
assessments for on -site sewage
disposal systems; (professional
qualifie)"
o `professionnel qualifie' S'entend d'un
membre agree de 1'Association des
ingenieurs et des geoscientifiques du
Nouveau - Brunswick, d'un membre
immatricule de 1'Association des
arpenteurs- geometres du Nouveau -
Brunswick ou d'un membre agree de
l'Institut canadien des inspecteurs en
sante publique, ayant une formation et
des connaissances suffisantes en
analyse des sols pour mener des
evaluations relatives a des systemes
autonome d'evacuation des eaux usees.
(qualified professional) »
3. Deleting subsection 25(2) and 3. Le paragraphe 25(2) est supprime et
replacing it with the following: remplace par ce qui suit:
"25(2) The Development Officer shall
not approve a proposed subdivision
plan, or any phase thereof, that
involves lots that would be serviced
with on -site sewage disposal systems,
unless an assessment has been
conducted at the expense of the
developer by a qualified professional
and submitted to the City, that deems
the lots appropriate for on -site sewage
disposal systems. The Development
Officer shall seek the opinion of an
independent qualified professional in
reviewing the assessment provided by
the developer and shall take this
opinion into consideration when
rendering a decision or providing a
recommendation on the subdivision
application;"
25(2) L'agent d'amenagement
n'approuve pas un plan de lotissement
propose, ou une partie de celui -ci, qui
prevoit 1'amenagement de lots qui
seraient viabilises par des reseaux
autonomes d'evacuation des eaux
usees, a moins que la municipalite ait
requ une evaluation effectuee aux frais
du promoteur par un professionnel
qualifie, selon laquelle les lots
conviennent a des reseaux autonomes
d'evacuation des eaux usees. Dans son
examen de 1'evaluation fournie par le
promoteur, 1'agent d'amenagement
consulte un professionnel qualifie
independant et tient compte de son avis
dans la decision qu'il rend ou la
recommandation qu'il fait en reponse a
la demande de lotissement. »
4. Deleting Section 28; 4. L'article 28 est abroge.
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5. Deleting Section 4(b) of Schedule A, 5. L'alin6a 4b) de 1'annexe A est
and replacing it with the following: supprim6 et remplac6 par ce qui suit:
"(b) Individual on -site sewage disposal
systems may be accepted by the City in
lieu of connection to the municipal
sewer system where, in the opinion of
the Commissioner, such a system
within a particular area is not feasible
at the time of subdivision and the on-
site system has been deemed
acceptable by the Development Officer
in accordance with the requirements
outlined in Section 25(2);"
«b) Un r6seau autonome d'6vacuation
des eaux us6es individuel peut &re
autoris6 par la municipalit6 lorsque, de
1'avis du commissaire, le raccordement
au r6seau d'dgouts municipal dans une
zone particulidre est impraticable au
moment du lotissement et que Pagent
d'am6nagement 1'a jug& acceptable au
regard du paragraphe 25(2). »
6. Deleting Section 4(c) of Schedule A, 6. L'alin6a 4c) de 1'annexe A est
and replacing it with the following: supprim6 et remplac6 par ce qui suit:
"(c) Individual on -site sewage disposal
systems deemed acceptable by the
Development Officer in accordance
with the requirements outlined in
Section 25(2);"
Re: Rural (Country) Road Standards
7. Amending the table in Section 13(1) by
deleting "20 metres (66 feet)" and
replacing it with "23.1 metres (75.8
feet)" as the minimum width for
Country Roads;
8. Amending the English version of the
table in Section 13(1) by deleting the
words "Country Roads" and replacing
them with the words "Rural Roads;"
«c) R6seaux autonomes d'6vacuation
des eaux us6es individuels : jugds
acceptables par 1'agent d'am6nagement
au regard du paragraphe 25(2). »
Concernant les normes applicables aux
routes rurales
7. La table figurant au paragraphe 13(1)
est modifi6e par suppression de
20 metres (66 pieds) » et son
remplacement par « 23,1 metres
(75,8 pieds) » comme largeur minimale
des routes rurales.
8. La table figurant au paragraphe 13(1)
est modifi6e, dans sa version anglaise,
par suppression de « Country Roads »
et son remplacement par « Rural
Roads ».
9. Adding the following as subsection 9. L'article 13 est modifi6 par
13(6) immediately following 1'adjonction du paragraphe qui suit
subsection 13(5): apr6s le paragraphe 13(5) :
"13(6) Notwithstanding any other
provision in this by -law, the minimum
width for rural roads in subdivisions
for which the Development Officer has
approved the tentative plan prior to
April 26, 2011 is 20 metres (66 feet);"
10. Amending subsection 25(6) by deleting
"20 metres (66 feet)" and replacing it
with "23.1 metres (75.8 feet);"
11. Amending the English version of
Schedule B, Section 5, by replacing the
words "country standard roads" with
the words "rural standard roads;"
13(6) Malgr6 toute autre disposition
du pr6sent arr&6, la largeur minimale
des routes rurales dans les lotissements
pour lesquels 1'Agent d'am6nagement a
approuv6 le plan provisoire avant le 26
avril, 2011 est de 20 metres (66
pieds) ».
10. Le paragraphe 25(6) est modifi6 par
suppression de « 20 metres (66 pieds) »
et son remplacement par « 23,1 metres
(75,8 pieds) ».
11. L'article 5 de 1'annexe B est modifi6,
dans sa version anglaise, par
suppression de « country standard
roads » et son remplacement par « rural
221
Re: Subdivision Cost Sharing
12. Adding the following as subsection
26(4) immediately following
subsection 26(3):
"26(4) Notwithstanding the above
provisions, or any other provision of
this by -law, no reimbursement shall be
given:
a) after March 14, 2014 for costs
incurred with respect to subdivisions
for which a Residential Infrastructure
Assistance (RIA) grant has been
approved by Common Council;
b) after December 31, 2011 for all
other subdivisions;"
Re: Review Fees
standard roads ».
Concernant le partage des couts de
lotissement
12. L'article 26 est modifi6 par adjonction
du paragraphe qui suit apr6s le
paragraphe 26(3) :
o 26(4) Malgr6 les dispositions qui
pr6c6dent et toute autre disposition du
pr6sent arret6, aucun remboursement ne
sera accord6 :
a) apr6s le 14 mars 2014 pour les frais
engag6s a 1'6gard de lotissements pour
lesquels une subvention d'aide a
l'infrastructure r6sidentielle a &6
approuv6e par le conseil communal;
b) apr6s le 31 d6cembre 2011,
s'agissant des autres lotissements. »
Concernant les droits d'examen
13. Adding the following as paragraph 13. L'article 5 est modifi& par adjonction
5(1)(d): du paragraphe 5(1)d) qui suit:
"(d) Notwithstanding (a) and (b),
where the proposed subdivision does
not result in a net increase in the
number of lots already existing, the
review fee shall be $250."
IN WITNESS WHEREOF The City of
Saint John has caused the Corporate
Common Seal of the said City to be affixed
to this by -law the * day of *, A.D. 2011
and signed by:
Mayor /Maire
d) Malgr6 les paragraphes a) et b),
lorsque le lotissement propos6 ne
g6n&e pas une augmentation nette du
nombre des lots existants, le droit
d'examen est de 250 $. »
EN FOI DE QUOI, The City of Saint John
a fait apposer son sceau communal sur le
pr6sent arr&6 le 2011,
avec les signatures suivantes :
Common Clerk/Greffi&re communale
First Reading - Premiere lecture -
Second Reading - Deuxi&me lecture -
Third Reading - Troisi6me lecture -
222