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2008-12-08_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, December 08, 2008 Committee of the Whole 1. Call to Order Regular Meeting 1. Call to Order - Prayer 5:00 Council Chamber 2. Approval of Minutes 2.1 Minutes of November 24, 2008. 3. Adoption of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 David Thompson Letter Regarding Proposed Development at Tucker Park (Recommendation: Refer to City Manager) 5.2 Patricia Dashwood Letter Entitled Priorities (Recommendation: Receive for Information) 5.3 Michel Cote Request to Present (Recommendation Refer to Common Clerk) 5.4 Harbourview Subdivision Water System (Recommendation in Report) 5.5 Pipeline Rd West and Beaverbrook Ave Water Transmission Main Projects (Recommendation in Report) 5.6 Karen St Sanitary Sewer Extension & Lateral Relocation (Recommendation: Receive for Information) 5.7 Champlain Dr, Civic 430 to Traffic Circle, Street Reconstruction (Recommendation: Receive for Information) 5.8 Brentwood Cres 900mm Storm Sewer Renewal (Recommendation: Receive for Information) 5.9 Westgate Park Sanitary Forcemain Renewal and Installation of Gravity Overflow (Recommendation: Receive for Information) 5.10 Thorne Ave Lift Station 44 Sanitary Forcemain and Sanitary Collector Sewer, Harbour Clean Up (Recommendation in Report) 5.11 Amended Sale of Portion of City Land Former Tudor Lane and Woodhaven Dr (Recommendation in Report) 5.12 Counsulting Services Technical Assistance in Water Cost of Service and Rate Setting Issues (Recommendation in Report) 5.13 Provision of Compensatory Storage, 589 and 637 Rothesay Ave (Recommendation in Report) 5.14 Sale of City Land to North Star Holdings Ltd. 1671 Sandy Point Rd, Harringan Lake Property (Recommendation in Report) 5.15 Staff Changes By-Law Saint John Parking Commission (Recommendation in Report) 6. Members Comments 7. Proclamation 7.1 Lung Awareness Month 8. Delegations / Presentations 6:00 p.m. 8.1 Stormwater Management Strategy - Presentation by Terrain 7:00 p.m. 8.2 2009 Budget Presentation Uptown Saint John Inc. 7:15 p.m. 8.3 Budget Submissions Saint John Transit 9. Public Hearings 10. Consideration of By-laws 10.1 Proposed Municipal Plan Amendment 435 Boars Head Rd 10.2 Proposed Municipal Plan Amendment 410 Highland Rd 103 Zoning By-law Amendment 99 Simpson Drive 11. Submissions by Council Members 11.1 Early Learning Centre (Councillor Killen) 12. Business Matters - Municipal Officers 12.1 Stormwater Management Strategy 12.2 Provincially Designated Highways Proposed Five Year Capital Improvement Program (2009-20131) 123 External Service Provider Agreement with Efficiency NB Building Labeling Program 12.4 City Solicitor's Membership on Pension Board, Legal Advice to Council on Pension Matters 13. Committee Reports 13.1 Letter of resignation from Pension Board - Councillor Titus 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Adjournment City of Saint John Seance du conseil communal Le lundi 8 decembre 2008 Comite plenier 1. Ouverture de la seance Seance ordinaire 1. Ouverture de la seance, suivie de la priere 17 h Salle du conseil 2. Approbation du proces-verbal 2.1 Proces-verbal de la seance tenue le 24 novembre 2008 3. Adoption de l'ordre du jour 4. Divulgations de conflits d'interets 5. Questions soumises a 1'approbation du conseil 5.1 Lettre revue de David Thompson relative au projet d'amenagement du parc Tucker (recommandation : transmettre au directeur general) 5.2 Lettre revue de Patricia Dashwood relative aui priorites (recommandation accepter a titre informatif) 5.3 Demande presentee par Michel Cote visant a se presenter devant le conseil (recommandation : transmettre au greffier communal) 5.4 Reseau d'aqueduc du lotissement Harbourview (recommandation figurant au rapport) 5.5 Projets relatifs a la conduite d'eau principale du chemin Pipeline Ouest et de 1'avenue Beaverbrook (recommandation figurant au rapport) 5.6 Deplacement lateral et prolongement des egouts sanitaires de la rue Karen (recommandation : accepter a titre informatif) 5.7 Refection de la promenade Champlain, du no de voirie 30 au carrefour giratoire (recommandation : accepter a titre informatif) 5.8 Restauration des egouts pluviauz de 900 mm du croissant Brentwood (recommandation : accepter a titre informatif) 5.9 Renouvellement de la station de relevement au parc Westgate et installation d'un trop-plein par gravite (recommandation : accepter a titre informatif) 5.10 Conduite de refoulement et egout collecteur de la station de relevement no 4 situee a 1'avenue Thorne et nettoyage du port (recommandation figurant au rapport) 5.11 Modification de la vente de portions d'un bien-fonds municipal (anciennement l'allee Tudor et la promenade Woodhaven) (recommandation figurant au rapport) 5. 121 Consultation - Aide des services techniques sur les questions touchant les coots lies au service d'eau et 1'etablissement des tarifs (recommandation figurant au rapport) 5.13 Offre d'entreposage compensatoire - 589 et 637, avenue Rothesay (recommandation figurant au rapport) 5.14 Vente de bien-fonds a 1'entreprise North Star Holdings Ltd., au 1671, chemin Sandy Point (propriete du lac Harringan) (recommandation fi(Yurant au rapport) 5.15 Changements dans le personnel de la Commission sur le stationnement conformement a 1'arrete (recommandation figurant au rapport) 6. Commentaires presentes par les membres 7. Proclamation 7.1 Mois de sensibilisation au cancer du poumon 8. Delegations et presentations 18h 8.1 Strategie de gestion des eaux pluviales - Presentation de Terrain Group 19h 8.2 Presentation du budget de 2009 de Uptown Saint John 20 h 83 Presentation du budget Saint John Transit 9. Audiences publiques 10. Etude des arretes municipaux 10.1 Projet de modification du plan municipal visant le 435, chemin Boars Head 10.2 Projet de modification du plan municipal relatif au 410, chemin Highland 103 Modification de 1'arrete de zonage relatif au 99, promenade Simpson 11. Interventions des membres du Conseil 11.1 Early Learning Centre (centre d'apprentissage des jeunes enfants) (conseiller Killen) 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Strategie de gestion des eaux pluviales 12.2 Routes provinciales designees - Programme quinquennal d'amelioration des immobilisations propose (2009 a 2013) 123 Entente relative au fournisseur de services externes conclue avec 1'Agence d'efficacite et de conservation energetiques du Nouveau-Brunswick dans le cadre du programme EnerGuide 12.4 Avocat municipal siegeant au conseil d'administration du regime de retraite; conseil juridique au conseil en ce qui concern les questions de retraite 13. Rapports deposes par les comites 13.1 Lettre de demission revue du conseil d'administration du regime de retraite - Conseiller Titus 14. Etude des sujets ecartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 16. Levee de la seance 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 COMMON COUNCIL MEETING - THE CITY OF SAINT JOHN CITY HALL NOVEMBER 24, 2008 5:00 P.M. present Ivan Court, Mayor Councillors Court, Farren, Killen, Higgins, McGuire, Mott, Snook and Sullivan - and - T. Totten, City Manager; J. Nugent, City Solicitor; G. Yeomans, Commissioner of Finance and Treasurer; P. Groody, Commissioner of Municipal Operations; K. Forrest, Commissioner of Planning and Development; A. Poffenroth, Deputy Commissioner of Buildings and Inspection Services; P. Woods, Deputy City Manager; G. Boyle, Police Sergeant; B. Morrison, Commissioner of Leisure Services; E. Gormley, Common Clerk; and J. Taylor, Assistant Common Clerk. SEANCE DU CONSEIL COMMUNAL DE THE CITY OF SAINT JOHN TENUE A L'HOTEL DE VILLE, LE 24 NOVEMBRE 2008 A 17 H Sont presents : Ivan Court, maire les conseillers Court, Farren, Killen, Higgins, McGuire, Mott, Snook et Sullivan et T. Totten, directeur general; J. Nugent, avocat municipal; Greg Yeomans, commissaire aux finances et tresorier; P. Groody, commissaire aux operations municipales, K. Forrest, commissaire a I'urbanisme et au developpement; A. Poffenroth, commissaire adjoint aux services d'inspection et des batiments; P. Woods, directeur general adjoint; G. Boyles, sergent de police; B. Morrison, commissaire aux Services des loisirs ainsi que E. Gormley, greffiere communale et J. Taylor, greffier communal adjoint. Call to Order - Prayer Mayor Court called the meeting to order and Pastor Clayton Meisner of the Community Life Church offered the opening prayer. Ouverture de la seance, suivie de la priere La seance est ouverte par le maire Court et le pasteur Clayton Meisner, de I'eglise Community Life, recite la priere d'ouverture. 2. Approval of Minutes On motion of Councillor Snook Seconded by Councillor Court RESOLVED that the minutes of the meeting of Common Council held on November 10, 2008, be approved. Question being taken, the motion was carried. 2. Approbation du proces-verbal Proposition du conseiller Snook Appuyee par le conseiller Court RESOLU que le proces-verbal de la reunion du conseil communal tenue le 10 novembre 2008 soit approuve. A I'issue du vote, la proposition est adoptee. 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 3. Approval of Agenda On motion of Councillor Snook Seconded by Councillor Court RESOLVED that the agenda of this meeting be approved. Question being taken, the motion was carried. On motion of Councillor Killen Seconded by Councillor Sullivan RESOLVED that item 11.4 Public Information Session on Tannery Court Proposal be moved forward on the agenda. Question being taken, the motion was carried. 3. Adoption de I'ordre du jour Proposition du conseiller Snook Appuyee par le conseiller Court RESOLU que I'ordre du jour de la presente seance soit adopte. A I'issue du vote, la proposition est adoptee. Proposition du conseiller Killen Appuyee par le conseiller Sullivan RESOLU que le point 11.4 Seance d'information publique relative a la proposition concernant ('impasse Tannery, soit avance dans I'ordre du jour. A I'issue du vote, la proposition est adoptee. 4. Disclosures of Conflict of Interest 4. Divulgations de conflits d'interets 5. Consent Agenda 5.1 That as recommended by the City Manager, the Contract 2008-31 University Avenue - new sidewalk & ditch reconstruction be awarded to the low tenderer, Fairville Construction Ltd., at the tendered price of $223,514.00 as calculated based upon estimated quantities, and further, that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.2 That the letter from Saint John Adventures Inc. requesting to present a business proposal involving City owned land be referred to the clerk to schedule. 5.3 That the letter from Eric Teed regarding accommodations for transient employees be referred to the Rockwood Park Advisory Committee. 5.4 That the letter from Percy Wilbur requesting to purchase and develop city land be referred to the City Manager. 5.5 That the letter from Dennis & Janice Griffin regarding payment for land be referred to the City Solicitor. 5.6 That the report entitled Council Resolutions Referred and Tabled Items be received for information. 5.7 That as recommended by the City Manager: The Schedule `B' titled, revised design for DOT submission, be deleted from Highway usage permit number 2008110M43000101 approved July 7, 2008 and the Schedule `B' titled, final design for DOT submission, submitted with the M&C 2008-353 be inserted in its place. 5.8 Refer to item 14.1 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 5.9 That the report from the City Manager entitled Management/Professional Pay Scale information be received for information. 5.10 That the City of Saint John grant an extension of the closing date for the potential sale of PID Number 53025, 672-675 Ashburn Road to Clear View Mobile Homes Ltd. to February 26, 2009; and that Clear View Mobile Homes Ltd. be authorized to seek an amendment to the Municipal Plan and apply for a rezoning of the subject parcel, however, Common Council is not explicitly or implicitly obligated to approve any amendment to the Municipal Plan or any rezoning. 5.11 That Common Council schedule the public hearings for the rezoning applications of AJ Mallette & Sons Ltd., 2797 Loch Lomond Road; Ocean Capital Investments Moncton Limited,11-25 Sewell Street and 96-124 Station Street; and Doug Simpson, 1030 Dever Road, for Monday, December 22, 2008 at 7:00 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for report and recommendation. 5.12 That as recommended by the City Manager: 1. The City of Saint John enter into a merchant agreement with Chase Paymentech Solutions for the processing of payment card transactions based upon the terms and conditions submitted with the report. 2. The Mayor and Common Clerk be authorized to execute the necessary documents. On motion of Councillor Killen Seconded by Councillor Mott RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. Question being taken, the motion was carried. Councillor Farren entered the meeting and requested that item 5.8 be separated from the consent agenda for further discussion and the Mayor agreed with this request. On motion of Councillor Farren Seconded by Councillor Court RESOLVED that the recommendation set out for each consent agenda item respectively with the exception of item 5.8, Selection of a Financial Advisor, which has been identified for debate, be adopted. Question being taken, the motion was carried 5. Questions soumises a I'approbation du conseil 5.1 Que, comme le recommande le directeur general, le contrat n° 2008-31, relatif a I'avenue University - nouveau trottoir et refection du fosse, soit accorde au soumissionnaire le moins-disant, Fairville Construction Ltd., au prix offert de 223 514,00 etabli a partir de quantites estimatives, et que le maire et la greffiere communale soient autorises a signer les documents contractuels necessaires. 5.2 Que la lettre de demande soumise par Saint John Adventures Inc., visant a faire une presentation sur une proposition commerciale concernant des terres appartenant a la Ville, soit transmise a la greffiere pour qu'elle fixe une date de presentation. 5.3 Que la lettre soumise par Eric Teed concernant I'hebergement des employes de passage soit transmise au Comite consultatif du parc Rockwood. 5.4 Que la lettre de demande soumise par Percy Wilbur visant I'achat et I'amenagement d'un bien-fonds municipal soit transmise au directeur general. 5.5 Que la lettre soumise par Dennis et Janice Griffin concernant le paiement de bien-fonds soit transmise a I'avocat municipal. 5.6 Que le rapport relatif aux resolutions du conseil discutees et presentees soit accepte a titre informatif. 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 5.7 Que, comme le recommande le directeur general la version titree et revisee de I'annexe B de la soumission du ministere des Transports soit retiree du permis d'utilisation de I'autoroute no 200811 OM430001 01 approuve le 7 juillet 2008 et que la version titree et finale de I'annexe B de la sou mission du minist6re des Transports, jointe au contrat MC 2008-353, soit mise a sa place. 5.8 Voir le point 14.1 5.9 Que le rapport presente par le directeur general sur I'echelle de remuneration des cadres et des membres des professions Iiberales soit accepte a titre informatif. 5.10 Que The City of Saint John repousse la date de cl6ture de la vente potentielle de la parcelle de terrain inscrite sous le NID 53025, situee au 672-675, chemin Ashburn, a Clear View Mobile Homes Ltd. au 26 fevrier 2009; et que Clear View Mobile Homes Ltd. soit autorisee a presenter une demande de modification du plan municipal et de rezonage relativement a Iadite parcelle, cependant, que le conseil communal ne soit sous aucune obligation formelle ou tacite d'approuver telle modification du plan municipal ou de rezonage. 5.11 Que le conseil communal fixe la date d'audiences publiques relativement aux demandes de rezonage presentees par AJ Mallette & Sons Ltd, au 2797 chemin Loch Lomond; Ocean Capital Investments Moncton Limited, au 11-25, rue Sewell ainsi qu'au 96-124, rue Station, et Doug Simpson, au 1030, chemin Dever, au Iundi 22 decembre 2008 a 19 h dans la salle du conseil, et soumette la modification au Comite consultatif d'urbanisme en vue de I'etablissement d'un rapport formulant des recommandations. 5.12 Que, comme le recommande le directeur general : 1. The City of Saint John signe une entente avec Chase Paymentech Solutions pour le traitement des transactions des cartes de paiement sous reserve des modalites et conditions soumises avec le rapport. 2. le maire et la greffiere communale soient autorises a signer Ies documents contractuels necessaires. Proposition du conseiller Killen Appuyee par le conseiller Mott RESOLU que Ies recommandations formulees relativement a chacun des points de la section Questions soumises a I'approbation du conseil soient adoptees. A I'issue du vote, la proposition est adoptee. Le conseiller Farren se joint a la reunion et demande que le point 5.8 soit ecarte des questions soumises a I'approbation du conseil afin de poursuivre la discussion; le maire accepte cette demande. Proposition du conseiller Farren Appuyee par le conseiller Court RESOLU que la recommandation formulee pour chacune des questions soumises a I'approbation du conseil, a ('exclusion du point 5.8, Selection d'un conseiller financier, qui a ete selectionnee aux fins de deliberations, soit adoptee. A I'issue du vote, la proposition est adoptee. 11.4 Public Information Session on Tannery Ct. Proposal (Councillor Killen) On motion of Councillor Killen Seconded by Councillor Snook RESOLVED that Council direct the City Manager to organize and to promote a public information session at the earliest possible date acceptable to all and to hold the meeting at an appropriate location where representatives of the following stakeholders will be given an opportunity to present their views on the Tannery Ct. development: 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 1) Tannery Ct. Coop 2) SESC 3) Social Housing with the Province of New Brunswick 4) The City of Saint John Planning Department. 5) Advocates from Mental Health and/or Intellectual Disabled Communities And further, that staff prepare an information bulletin, acceptable to all parties involved, promoting the meeting in advance and stressing that all citizens are welcome and that no view will be promoted by the city at the expense of any other. Question being taken, the motion was carried. 11.4 Seance d'information publique relative a la proposition concernant ('impasse Tannery (conseiller Killen) Proposition du conseiller Killen Appuyee par le conseiller Snook RESOLU que le conseil charge le directeur general d'organiser et de promouvoir une seance d'information publique le plus tot possible, a une date acceptable par tous, et d'organiser la reunion a un endroit qui convient, ou les representants des parties interessees suivantes auront I'occasion d'indiquer leur point de vue sur la proposition concernant ('impasse Tannery : 1) Tannery Ct. Coop 2) SESC (Collectivites durables du quartier sud) 3) Logement social avec la province du Nouveau-Brunswick 4) Le Service d'urbanisme de The City of Saint John 5) Partisans des groupes sur la sante mentale et la deficience intellectuelle Et que les employes preparent ensuite un bulletin d'information, acceptable pour toutes les parties concernees, promouvant la reunion a I'avance et soulignant que tous les residents de la ville sont bienvenus et qu'aucun point de vue ne sera promu par la Ville au detriment de tout autre. A I'issue du vote, la proposition est adoptee. 6. Members Comments Council members commented on various community events. 6. Commentaires presentes par les membres Les membres du conseil s'expriment sur diverses activites communautaires. 7. Proclamation 7. Proclamation 8. Delegations/Presentations 8.1 Saint John Trade and Convention Centre Referring to a submitted presentation and report, Tammy Leblanc, General Manager of the Hilton and Saint John Trade and Convention Centre; Paula Hicks, President of the Saint John Hotel Association; and Wanda Hughes, President of Hospitality Saint John, updated Council with respect to the proposed Trade and Convention Centre renovation project and made a request for funding. 8. Delegations et presentations 8.1 Saint John Trade and Convention Centre Se reportant a une presentation et a un rapport soumis, Tammy Leblanc, directrice generale du Hilton and Saint John Trade and Convention Centre; Paula Hicks, presidente de I'Association des hoteliers de Saint John; et Wanda Hughes, presidente de Hospitality Saint John, informent le conseil de la proposition de projet de renovation du Trade and Convention Centre et font une demande de financement. 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 8.2 Saint John Waterfront Development Referring to a submitted presentation and report, Michael Baldwin, General Manger of Saint John Waterfront Development, provided Council with an overview of the Saint John Waterfront Development 2008 statement of operation and the 2009 budget proposal. 8.2 Amenagement du secteur riverain de Saint John En se reportant a une presentation et a un rapport soumis, Michael Baldwin, directeur general de I'Amenagement du secteur riverain de Saint John, donne au conseil un apergu de 1'expose recapitulatif des operations de I'Amenagement du secteur riverain de Saint John de 2008 et de la proposition budgetaire de 2009. 10. Consideration of By-laws 10.1 Zoning By Law Amendment 861-891 Fairville Blvd PID Numbers 00032813 and 0032821; Imposition of Section 39 Conditions On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that pursuant to the provisions of Section 39 of the Community Planning Act, the proposed development of a parcel of land with an area of approximately 2.3 hectares, located at 861-891 Fairville Boulevard, also identified as being PID numbers 00032813 and 0032821, for a shopping centre be subject to the following conditions: a) The developer must pave all parking areas, loading areas, maneuvering areas and driveways with asphalt and enclose them with cast-in-place concrete curbs to protect the landscaped areas and to facilitate proper drainage; b) The developer must provide adequate site drainage facilities in accordance with a detailed drainage plan, prepared by the developer and subject to the approval of the Chief City Engineer or his designate; c) The developer must provide all utilities underground, including power and telephone from the existing overhead facilities; d) The developer must landscape all disturbed areas of the site not occupied by buildings, driveways, walkways, parking and loading areas, including a minimum of 6 metres (20 feet) inside the front property line abutting Fairville Boulevard, and the required landscaping must extend onto the City street right-of-way to the edge of the City curb/sidewalk; e) Direct street access to the site is limited to a maximum of two driveways, as generally indicated on the submitted proposal, and the developer must also provide a vehicular interconnection between the subject site and the adjacent centre site and the adjacent shopping centre site at 917 Fairville Boulevard; f) The developer must provide a landscaped walkway, through the parking lot, from the proposed building to the adjacent shopping centre site at 917 Fairville Boulevard to the satisfaction of the Development Officer; g) The site shall not be developed except in accordance with a detailed site plan, landscaping plan and building elevation plans, prepared by the developer and subject to the approval of the Development Officer, indicating the location of all buildings, parking areas, driveways, walkways, loading areas, signs, exterior lighting, exterior building materials and finishes, landscaped areas (including location and types of planting materials), and other site features; h) The approved plans mentioned in conditions (b) and (g) above must be attached to the application for building permit for the development, except that such plans are not required for permit applications for site preparation and/or foundation only; i) All site improvements shown on the approved site plan, landscaping plan and drainage plans, except for landscaping, must be completed prior to the issuance of an occupancy permit for any part of the development; and landscaping must be completed within one year of building permit approval. Question being taken, the motion was carried. 10 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 10. Etude des arretes municipaux 10.1 Modification de I'arrete de zonage visant le 861-891, boulevard Fairville (NID 00032813 et 0032821); imposition des conditions de I'article 39 Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU qu'en vertu des dispositions de I'article 39 de la Loi surl'urbanisme, le projet d'amenagement d'une parcelle de terrain d'une superficie d'environ 2,3 hectares, situee au 861-891, boulevard Fairville et portant Ies NID 00032813 et 0032821, pour un centre commercial, soit assujetti aux conditions suivantes : a) le promoteur doit asphalter toutes Ies aires de stationnement, Ies aires de chargement et de manoeuvre et toutes Ies voies d'acces et prevoir des bordures de beton coulees sur place pour proteger Ies espaces paysagers et faciliter un drainage correct; b) le promoteur doit assurer des installations de drainage adequates conformement a un plan de drainage detaille prepare par le promoteur et sujet a I'approbation de I'ingenieur municipal en chef ou de son remplagant; c) le promoteur doit prevoir toutes Ies installations d'utilite publique souterraines, y compris Ies services d'electricite et de telephone, depuis Ies Iignes aeriennes existantes; d) le promoteur doit prevoir I'amenagement paysager des aires perturbees de ('emplacement ou it n'y a pas de batiments, de voies d'acces, d'allees pietonnieres, d'aires de stationnement ou de chargement, y compris un espace minimum de 6 metres (20 pieds) a I'interieur de la Iimite frontale de chaque terrain attenant au boulevard Fairville, et I'amenagement paysager doit se prolonger sur le droit de passage, a partir de la rue municipale jusqu'a la bordure ou le trottoir; e) I'acces direct depuis ('emplacement se Iimite a deux voies d'acces au maximum, comme le montre de maniere generale la proposition presentee, et le promoteur doit egalement fournir une connexion pour vehicules entre ('emplacement en question et le centre commercial adjacent, situe au 917, boulevard Fairville; f) le promoteur doit fournir une vole paysagee, a travers I'aire de stationnement, du batiment propose jusqu'au centre commercial adjacent situe au 917, boulevard Fairville, a la satisfaction de I'agent d'amenagement; g) ('emplacement doit titre amenage conformement aux plans de situation, d'amenagement paysager et d'elevation detailles, prepares par le promoteur et sujets a I'approbation de I'agent d'amenagement, indiquant ('emplacement de tous Ies batiments, Ies aires de stationnement, Ies voies d'acces, Ies allees, Ies aires de chargement, Ies affiches, I'eclairage exterieur, Ies materiaux exterieurs des batiments et la finition, Ies espaces paysagers (y compris ('emplacement et le genre de plantation), et Ies autres caracteristiques de ('emplacement; h) Ies plans approuves mentionnes aux conditions b) et g) ci-dessus doivent accompagner la demande d'un permis de construction relativement a I'amenagement, a ('exception des demandes de permis qui ne visent que Ies travaux de preparation du terrain et de la fondation, pour Iesquels Iesdits plans ne sont pas exiges; i) toutes Ies ameliorations indiquees sur Ies plans de situation, d'amenagement paysager et de drainage, sauf I'amenagement paysager, doivent titre terminees avant ('emission d'un permis d'occuper pour toute partie de I'amenagement, et I'amenagement paysager doit titre complete dans un delai d'un an a compter de la date d'approbation du permis de construction. A ('issue du vote, la proposition est adoptee. 11. Submissions by Council Members 11.1 Budget Deliberations/Presentation (Councillor Titus) (Tabled November 17, 2008) On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that item 11.1 Budget Deliberations/Presentations be lifted from the table. Question being taken, the motion was carried 11 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 On motion of Councillor McGuire Seconded by Councillor Mott RESOLVED that the City Manager and the Commissioner of Finance establish standardized guidelines for written and oral presentations to be made to Council by departments, agencies, boards, commissions, individuals and organizations. Question being taken, the motion was carried 11. Interventions des membres du conseil 11.1 Discussions/presentations relatives au budget (conseiller Titus) (presente le 17 novembre 2008) Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que le point 11.1 Discussions/presentations relatives au budget soit soumis aux fins de discussion. A ('issue du vote, la proposition est adoptee. Proposition du conseiller McGuire Appuyee par le conseiller Mott RESOLU que le directeur general et le commissaire aux finances etablissent des directives normalisees pour les presentations ecrites et orales faites au conseil par les ministeres, les organismes, les conseils d'administration, les commissions, les individus et les organisations. A ('issue du vote, la proposition est adoptee. 9. Public Hearings 7:00 P.M. 9.1(a) Proposed Rezoning Amendment 99 Simpson Drive 9.1(b) Planning Advisory Committee Recommending Proposed Rezoning The Common Clerk advised that the necessary advertising was completed with regard to rezoning a parcel of land located at 99 Simpson Drive, having an area of approximately 590 square metres, also identified as being a portion of PID Number 00299875, from "R- 1 B" One Family Residential to °R-4" Four Family Residential. Consideration was also given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its November 18, 2008 meeting during which the Committee decided to recommend the application to rezone a parcel of land located at 99 Simpson Drive as described above. The Mayor called for members of the public to speak against the rezoning with no one presenting. The Mayor called for members of the public to speak in favor of the rezoning with Jill Mott, the applicant, stating that she was in agreement with the Planning Advisory Committee report and recommendation. On motion of Councillor Court Seconded by Councillor Killen RESOLVED that the by-law entitled, "A Law to Amend the Zoning By-Law of the City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land located at 99 Simpson Drive, having an area of approximately 590 square metres, also identified as being a portion of PID Number 00299875, from "R-1 B" One Family Residential to "R-4" Four Family Residential be read a first time. Question being taken, the motion was carried. Read a first time by title, the by-law entitled "A Law to Amend the Zoning By-Law of the City of Saint John". 12 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that the by-law entitled, "A Law to Amend the Zoning By-Law of the City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land located at 99 Simpson Drive, having an area of approximately 590 square metres, also identified as being a portion of PID Number 00299875, from "R-1 B" One Family Residential to "R-4" Four Family Residential be read a second time. Question being taken, the motion was carried. Read a second time by title, the by-law entitled, "A Law to Amend the Zoning By-Law of the City of Saint John". 9. Audiences publiques a 19 h 9.1a) Projet de modification du rezonage visant le 99, promenade Simpson 9.1 b) Comite consultatif d'urbanisme recommandant le rezonage propose Le greffier communal indique que les avis requis ont ete publies relativement au rezonage d'une parcelle de terrain situee au 99, promenade Simpson, d'une superficie approximative de 590 metres carres et inscrite en partie sous le NID 00299875, afin de faire passer la classification de zone residentielle - habitations unifamiliales c R-1 B » a zone residentielle - habitations de quatre logements c R-4 On a egalement examine le rapport presente par le Comite consultatif d'urbanisme, accompagne d'un exemplaire du rapport redige par le personnel du service d'urbanisme, qui ont fait ('objet d'un examen lors de la seance du 18 novembre 2008 au cours de laquelle le Comite a choisi de recommander I'approbation de la demande de rezonage d'une parcelle de terrain situee au 99, promenade Simpson, telle qu'elle est decrite ci- dessus. Le maire invite le public a venir exprimer son opposition au projet de rezonage, mais personne ne prend la parole. Le maire invite les membres du public a exprimer leur appui quant au rezonage. Jill Mott, la requerante, indique qu'elle appuie le rapport et les recommandations du Comite consultatif d'urbanisme. Proposition du conseiller Court Appuyee par le conseiller Killen RESOLU que 1'arrete intitule c Arrete modifiant 1'arrete de zonage de The City of Saint John » modifiant a I'annexe A, plan de zonage de The City of Saint John, le rezonage d'une parcelle de terrain d'une superficie d'environ 590 hectares situee au 99, promenade Simpson et en partie sous le NID 00299875, afin de faire passer la classification s'y rapportant de zone residentielle - habitations unifamiliales a R-1 B » a zone residentielle - habitations de quatre Iogements c R-4 fasse l'objet d'une premiere lecture. A ('issue du vote, la proposition est adoptee. Premiere lecture par titre de 1'arrete intitule «Arrete modifiant I'Arrete de zonage de The City of Saint John Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que 1'arrete intitule c Arrete modifiant 1'arrete de zonage de The City of Saint John » modifiant a I'annexe A, plan de zonage de The City of Saint John, le rezonage d'une parcelle de terrain d'une superficie d'environ 590 hectares situee au 99, promenade Simpson et en partie sous le NID 00299875, afin de faire passer la classification s'y rapportant de zone residentielle - habitations unifamiliales a R-1 B » a zone residentielle - habitations de quatre Iogements c R-4 fasse ('objet d'une deuxieme lecture. A ('issue du vote, la proposition est adoptee. Deuxieme lecture par titre de 1'arrete intitule c Arrete modifiant I'Arrete de zonage de The City of Saint John 13 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 11.2 Building Inspection of Accommodations Recently Vacated by those Eligible for Subsidized Housing (Councillor Killen) On motion of Councillor Killen Seconded by Councillor Snook RESOLVED that a plan be developed whereby premises vacated by those moving into subsidized housing are inspected immediately upon being vacated. Question being taken, the motion was carried. 11.2 Inspection des batiments liberes depuis peu par les personnes admissibles aux logements subventionnes (conseiller Killen) Proposition du conseiller Killen Appuyee par le conseiller Snook RESOLU qu'un plan soit elabore dans le cadre duquel les locaux liberes par des personnes emmenageant dans des logements subventionnes soient inspectes immediatement apres avoir ete liberes. A I'issue du vote, la proposition est adoptee. 11.3 Seven Wonders of the World (Councillor Killen) On motion of Councillor Killen Seconded by Councillor Sullivan RESOLVED that Council urge citizens to vote for the Bay of Fundy in the worldwide contest entitled New Seven Wonders of Nature. Question being taken, the motion was carried. 11.3 Sept merveilles du monde (conseiller Killen) Proposition du conseiller Killen Appuyee par le conseiller Sullivan RESOLU que le conseil encourage les residents de la ville a voter pour la baie de Fundy au concours international intitule les Sept nouvelles merveilles de la nature. A I'issue du vote, la proposition est adoptee. 11.5 Vacant and Derelict Buildings (Councillor McGuire) On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the submitted information regarding vacant and derelict buildings be received for information Question being taken, the motion was carried. 11.5 Batiments vacants et abandonnes (conseiller McGuire) Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que les renseignements soumis en ce qui concerne les batiments vacants et abandonnes soient acceptes a titre informatif. A I'issue du vote, la proposition est adoptee. 12. Business Matters - Municipal Officers 12.1 The Fair Market Value of the Lantic Sugar Site On motion of Councillor McGuire Seconded by Councillor Sullivan RESOLVED that Common Council advise both parties that the City is prepared to accept $1,210,667 as the purchase price of the Lantic Sugar site, and further Common Council advise Irving Oil Limited that it very much appreciates the company's additional investment of $210,667, and accepts and agrees 14 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 with the notion that this additional amount will be specifically earmarked for a community project that both the City and the company agree enhances our community. Councillor Killen indicated he does not agree with the wording of the resolution as it did not mention the fact that there was a previous Council motion which designated all funds from the sale of the property for reinvestment in the lower South End. Question being taken, the motion was carried with Councillors Higgins and Killen voting nay. 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Valeur marchande equitable de 1'emplacement de Sucre Lantic Proposition du conseiller McGuire Appuyee par le conseiller Sullivan RESOLU que le conseil communal informe les deux parties que la Ville est prete a accepter le prix d'achat de 1 210 667 $ pour 1'emplacement de Sucre Lantic, qu'il informe Irving Oil Limited qu'il apprecie grandement l'investissement supplementaire de 1'entreprise qui s'eleve a 210 667 et qu'il accepte que cette somme supplementaire soit precisement affectee a un projet communautaire qui, selon la Ville et 1'entreprise, ameliorera notre communaute. Le conseiller Killen indique qu'il n'est pas d'accord avec 1'enonce de la resolution car it ne mentionne pas le fait qu'une proposition precedente du conseil indique que tous Ies fonds derives de la vente de la propriete seront reinvestis dans I'extremite du quartier sud. A I'issue du vote, la proposition est adoptee. Les conseillers Higgins et Killen votent contre la proposition. 12.2 Westside Wellness Centre On motion of Councillor McGuire Seconded by Councillor Mott RESOLVED that: 1) Common Council approve the Carleton Community Centre (basement) as the location for the West Side Wellness Centre; and 2) Financial support up to $48,750 be provided to complete the design work, administration and supervision for the renovation project; and 3) Approval be given for "in kind" support as stated in this report; and 4) The City Solicitor be directed to prepare all necessary documents required to enter into this partnership; and 5) The Mayor and Common Clerk be authorized to sign these documents; and 6) This funding will be available provided funding from the Province of New Brunswick is approved and secured by the West Side Wellness Centre steering committee. Question being taken, the motion was carried. 12.2 Centre de mieux-titre de Westside Proposition du conseiller McGuire Appuyee par le conseiller Mott RESOLU que : 1) le conseil communal approuve que le centre communautaire de Carleton (sous-sol) abrite le centre de mieux-titre de Westside; 2) une aide financiere pouvant aller jusqu'a 48 750 $ soit fournie pour proceder aux travaux de conception, a I'administration et a la supervision du projet de renovation; 3) I'appui en nature indique dans ce rapport soit approuve; 15 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 4) I'avocat municipal soit charge de rediger toute documentation exigee pour conclure ce partenariat, 5) le maire et le greffier communal soient autorises a signer cette documentation; 6) ce financement soit disponible si le financement de la province du Nouveau- Brunswick est approuve et garanti par le comite directeur du Centre de mieux-titre de Westside. A I'issue du vote, la proposition est adoptee. 12.3 Community Centres Enhancements On motion of Councillor McGuire Seconded by Councillor Mott RESOLVED that the Community Centres Enhancements report be received for information and further that it be strongly considered during budget deliberations. Question being taken, the motion was carried. 12.3 Amelioration des centres communautaires Proposition du conseiller McGuire Appuyee par le conseiller Mott RESOLU que le rapport concernant I'amelioration des centres communautaire soit accepte a titre informatif et qu'il soit examine attentivement pendant Ies deliberations budgetaires. A I'issue du vote, la proposition est adoptee. 12.4 Update on Westfield Road Reconstruction Plan On motion of Councillor McGuire Seconded by Councillor Farren RESOLVED that the report entitled Update on Westfield Road Reconstruction Plan be received for information. Question being taken, the motion was carried. 12.4 Mise a jour relative au plan de refection du chemin Westfield Proposition du conseiller McGuire Appuyee par le conseiller Farren RESOLU que le rapport concernant la mise a jour relative au plan de refection du chemin Westfield soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 12.5 Upper Floors Program On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that Common Council approve a grant of up to $5,000 for each of the following six projects for design funding from the Upper Floors Program upon submission of acceptable conceptual design drawings demonstrating creative development solutions that use alternative measures available through the use of the 2005 version of the national building code: 1) Kurt Peacock for 56 Canterbury Street; 2) O'Leary's Entertainment Ltd. For 46-54 Princess Street; 3) Historica Court Inc. for 112 - 114 Prince William Street; 4) Historica Court Inc. for 78 - 82 King Street; 5) Historica Court Inc. for 55 Canterbury Street; and 6) Zathan Holdings Inc. for 12 - 18 Germain Street. Question being taken, the motion was carried. 16 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 12.5 Programme de restauration des etages superieurs Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que le conseil communal approuve une subvention pouvant aller jusqu'a 5 000 $ pour chacun des six projets suivants concernant le financement de projet derive du Programme de restauration des etages superieurs a la soumission de dessins de conception du projet acceptables presentant des solutions de developpement creatives qui utilisent des mesures de rechange disponibles au moyen de la version 2005 du Code national du batiment : 1) Kurt Peacock pour le 56, rue Canterbury; 2) O'Leary's Entertainment Ltd. pour le 46 - 54, rue Princess; 3) Historica Court Inc. pour le 112 - 114, rue Prince William; 4) Historica Court Inc. pour le 78 - 82, rue King; 4) Historica Court Inc. pour le 55, rue Canterbury; 6) Zathan Holdings Inc. pour le 12 - 18, rue Germain. A I'issue du vote, la proposition est adoptee. 12.6 City of Saint John v. Workplace Health, Safety and Compensation Commission of New Brunswick and Keith Rowe Cause No. 44-08-CA On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that The City of Saint John not proceed to challenge the decision of the Court of Appeal of New Brunswick in the matter of The City of Saint John v. Workplace Health, Safety and Compensation Commission of New Brunswick and Keith Rowe Cause No. 44-08-CA. Question being taken, the motion was carried. 12.6 The City of Saint John contre la Commission de la sante, de la securite et de I'indemnisation des accidents au travail du Nouveau-Brunswick et la cause no 44-08-CA de Keith Rowe Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que The City of Saint John ne decide pas de contester la decision de la Cour d'appel du Nouveau-Brunswick dans I'affaire de The City of Saint John contre la Commission de la sante, de la securite et de I'indemnisation des accidents au travail du Nouveau-Brunswick et la cause n° 44-08-CA de Keith Rowe. A I'issue du vote, la proposition est adoptee. 13. Committee Reports 13.1 Saint John Industrial Parks Committee Update On motion of Councillor McGuire Seconded by Councillor Snook RESOLVED that the report entitled Saint John Industrial Parks Committee and dated November 15, 2008 be received for information. Question being taken, the motion was carried. 13. Rapports deposes par les comites 13.1 Mise a jour relative au Comite des pares industriels de Saint John Proposition du conseiller McGuire Appuyee par le conseiller Snook RESOLU que le rapport relatif concernant le Comite des pares industriels de Saint John, date du 15 novembre 2008, soit accepte a titre informatif. A I'issue du vote, la proposition est adoptee. 17 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 14. Consideration of Issues Separated from Consent Agenda 14.1 Selection of a Financial Advisor On motion of Councillor Farren Seconded by Councillor Sullivan RESOLVED that Council hire an outside firm which has not worked with City Hall or the Pension Board in the past to assist Council in working through the process of selecting a financial advisor related to the Pension Plan. Councillor Killen indicated that in his view the current motion does not add anything additional to the recommendation proposed by the City Manager. Councillor McGuire stated that public policy should be developed on competency, not on appearances. Mayor Court stated that the Council should trust the recommendation of staff and that the current motion would cost the City extra money. Question being taken, the motion was defeated with Mayor Court, Councillors Court, Killen, McGuire, Snook, and Sullivan voting nay. On motion of Councillor Court Seconded by Councillor McGuire RESOLVED that Common Council authorize the Mayor to explore with Luedey Consultants, or any other similar firm, any suggestions the firms may have to assist Common Council in working through the process of selecting a financial advisor related to the Pension Plan. Question being taken, the motion was carried with Councillors Farren and Mott voting nay. 8.1 Saint John Trade and Convention Centre On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that the request for funding from the Saint John Trade and Convention Centre be referred to budget deliberations. Question being taken, the motion was carried. 8.2 Saint John Waterfront Development On motion of Councillor Farren Seconded by Councillor McGuire RESOLVED that the 2009 Budget proposal from Saint John Waterfront Development be referred to budget deliberations. Question being taken, the motion was carried 14. Etude des sujets ecartes des questions soumises a I'approbation du conseil 14.1 Selection d'un conseiller financier Proposition du conseiller Farren Appuyee par le conseiller Sullivan RESOLU que le conseil embauche une entreprise externe qui n'a pas travaille avec ('hotel de ville ou la Commission des pensions par le passe pour aider le conseil dans le cadre du processus de selection d'un conseiller financier en matiere de regime de retraite. Le conseiller Killen indique que, selon lui, la proposition actuelle n'ajoute rien de plus a la recommandation proposee par le directeur general. Le conseiller McGuire indique qu'il faut elaborer une politique publique sur des competences et pas sur des activites. Le maire Court indique que le conseil doit se fier a la recommandation des employes et que la proposition actuelle couterait davantage a la Ville. 18 94- COMMON COUNCILICONSEIL COMMUNAL NOVEMBER 24, 20081LE 24 NOVEMBRE 2008 A ('issue du vote, la proposition est rejetee. Le maire Court ainsi que les conseillers Court, Killen, McGuire, Snook et Sullivan votent contre la proposition. Proposition du conseiller Court Appuyee par le conseiller McGuire RESOLU que le conseil communal autorise le maire a etudier avec Luedey Consultants, ou n'importe quelle entreprise similaire, toute suggestion que les entreprises peuvent avoir pour aider le conseil communal dans le cadre du processus de selection d'un conseiller financier en matiere de regime de retraite. A ('issue du vote, la proposition est acceptee. Les conseillers Farren et Mott votent contre la proposition. 8.1 Saint John Trade and Convention Centre Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que la demande de financement du Saint John Trade and Convention Centre soit soumise aux deliberations budgetaires. A ('issue du vote, la proposition est adoptee. 8.2 Amenagement du secteur riverain de Saint John Proposition du conseiller Farren Appuyee par le conseiller McGuire RESOLU que la proposition budgetaire 2009 de I'Amenagement du secteur riverain de Saint John soit soumise aux deliberations budgetaires. A ('issue du vote, la proposition est adoptee. 15. General Correspondence 15. Correspondance generale 16. Adjournment The Mayor declared the meeting adjourned at 8:50 p.m. 16. Levee de la seance Le maire declare que la seance est levee a 20 h 50. Mayor/maire Common Clerk/greffiere communal 19 December 2, 2008 Mayor Ivan Court Deputy Mayor Stephen Chase Councillors: Bruce Court, Joseph Mott, Peter McGuire, Bill Farren, Patricia Higgins, Gary Sullivan, Carl Killen, Donald Snook, and Christopher Titus Dear Mayor Court and Councillors: We understand that you have received a recent letter from a Mr, Percy Wilbur with a proposal to buy land in Tucker Park. Tucker Park with its beach is the only public beach and parkland on the Kennebecasis River within the city. In recent years waterfront development in Milledgeville and along the Kennebecasis River has been intensive. Many places where people could formerly access the river for recreation and enjoyment have become private and built upon or fenced off. Also, much development has occurred right to the river's edge with removal of trees and vegetation, infilling the shoreline and placement of shoreline structures all along the lower Kennebecasis River and this is continuing. Tucker Park, with its few acres of natural forested woodland, undisturbed shoreline and sheltered cove, which contains the small sandy beach, remains a jewel of nature amidst a sea of development, which has altered and threatens to further impact the naturalness, riparian zone habitat and the environmental quality of the lower Kennebecasis River and shoreline. Tucker Park is important both to the public and the natural environment. The acreage of the park is small and no portion of the parkland should be broken off or sold for development. The forested upland portion of the park provides a natural riparian zone habitat and also provides a natural buffering and pleasantness for people who use the beach, park trails or picnic by the shoreline. Fundy Baykeeper has carried out extensive environmental work on the Kennebecasis River and shoreline and have observed people of all ages using Tucker Park and the beach; young people, students from the nearby university, families and senior citizens. The park, with the quality of its entrance road and parking lot, provides easy access for all users. Both Fundy Baykeeper and the Conservation Council (Saint John Chapter) have used Tucker Park for gatherings, events and activities in the last few years, and have found it to be an enjoyable location overlooking the Kennebecasis and the three islands that lay in the river while being sheltered and buffered from residential development and vehicle traffic noise by the woodlands contained in the park. We would like to thank the city for installing the new sign near the entrance to the park last year, as it is now much easier for out of town visitors to locate the park. At meetings, consultations and visioning sessions held by the city, community organizations, consultants and others; the message has always been strong: people put great value on the city's green spaces and parks, indeed they want more. We look forward to a firm commitment from our Mayor and Council that no portion of Tucker Park will be sold or privatized. Sincerely, David Thompson / Fundy Baykeeper (Attached are a few photos taken at Tucker Park) 20 ~ : ~x~ A4 _ g R flu rvy ra ~+f t ry, 4 - 71 ✓ d. it MAO osw ) ~ ~ - r ~,fz$e ~ tg - ~ Cf'. '}Yya• 9 E ~ ~ Rp Win, 1 wo; Mill d pa x a - `r ka, 9 fir,...' ;`u •i" P~' f ..~-v r" 4-9 - "ENO -WAZ v a t J, Wn 0T , Y~ r POO 101 Fl- wo- tii x c FF~i rSa iihj: Too G T y,'" g q Y G' j4' W r~' d t A~ ~ Wok Owls =T- f - aw g ~5 k w p , r ~&A -mile m T , ITS s q~r Y ~ ~ ~ ~ 1 d tt 'r^ '•,egr. ,z T~p~~}y(yp'~ 9y r Rry HOW g . 'aY'W l r$9 'a4.'+ u ,'A y ,b &h 9~,q ~,e ~y D'!~ffiR ✓ "A ,~,F ,,N +r x. ^ Titti ~ ~FMa+^c ~ B •9$%'A ~:w'~ ~ p X4 T£.„ R„, :5" fir, k 4 ~ Y 7 d Mal ° a "Op PT q ~ rv~p 9Y'.a°1 Jl~ ilk o- -Ak Ain't ' ` i - a. € 23 e ,r 3 IL T Via` „ -4 Y{;. ~ ~ ~ pyff,f ~t E G !t ~Sp• ~ y _i"!. ' g ~~r~~ y n - ~;'..qe , p ~~E'F~H , ~"R~ ~ yb 8 y K ,M + n a r Atko Y ~ t^4 ? cs ~a rt ~ . IA na.. 16 r 494 I 4t4 UIN , pro boy x sags``t m~e- # ( y 45717'~ ;NIS 1, oil' O,x WIN r 4 HI , N- r- d„. - ' ew s' :S Vie! , s', y t h ✓ ,p x f Q, f r r /.I r s s ANN i R i u7 , w I F , x Mil { rY4 t I x4g ^y~„' 9Z T - ° - I AM, ' a 4. . S lot Ow, -fix _ -3' ~-e~-~-~~' _ •s a _ - _ . R 1 an '$r :.,mom - - - - - - - - - a , `fir. ^wu - 00, 09~wea "pi's'-"'^roa^- - 30 Colpitts Avenue Saint John, NB E2M SG7 December 4, 2008 His Worship Mayor Ivan Court & Members of Common Council Dear Mayor Ivan Court & Members of Common Council: Re: Priorities This is time for the Mayor and Council to decide the spending for the 2009 Budget. First you have to consider the priorities and then look at the wish list. These decisions will not be easy and may not be attainable with tax dollars we presently have. Many have been to the plate and have been given special considerations while others have been turned away. There have been times we could get more tax dollars but decide to sell ourselves short; even after we get professional advice. We tend to make bargains at our own expense. Whether it is land deals or other transactions that will come back to haunts us. Why do we give money to Enterprise Saint John, Fusion Group and other groups that don't always support activities that we have going on in our city? They will be soon asking again. When they come before Council they speak of needing money to promote our city and marketing our assets. After being at the Mayor's Tree Lighting and seeing the people who were there with their children, a singing group, Santa and all the activities at Market Square; you begin to question where were they. There was some promotion but not nearly enough. Someone did not want this to succeed. The Hilton was there with the Hot Chocolate. The Trolley was there to take kids and parents for a ride, while the lineup for the kids to see Santa was lineup right out to the Trade and Convention. Santa was there for the children and spoke to each one individually. Where were the Telegraph Journal and the news people? It is time we spend some money on our own positive press. Can we not have a flyer printed before and after an event? There seems to be only a negative spin for City Hall and our Council. It will be impossible to allow such destruction for another three years. Why tiptoe around the issue; take control and make some changes. We already spent money or should I say wasted money on consultants. We must have people at city hall who could improve our press coverage and promote us in a positive light. Sincerely yours, lot --1Q- Patricia Dashwood 29 Association R(' gionale de la a ;ommunaut.6 Franc op1 one de Saint-Jean inc. Saint John, le 4 decembre 2008. F i 8 Monsieur Ivan Court, Maire Et membres du consiel Ville de Saint John ` ` 15 Market Square C.P. 1971 Saint John, N.B., E?L 4L 1 >r u Monsieur le maire et membres du conseil .a , m u" Comme vows le savez, la communaute francophone de Saint John est en pleine effervescence. Dernierement, noes avons assiste a 1'agrandissement du Centre scolaire- communautaire Samuel-de-Champlain, qui deborde deja. L'ecole sera en marque ° d'espaces des septembre 2009. Nous avons aussi agrandi notre garderie qui accueille - ...,9 Presentement Pres de 250 enfants. r, - La ville de Saint John accueille de plus en plus de familles francophones qui viennent s'installer chez noes et ce phenomene n'ira qu'en augmentant avec toes les projets envisages pour la ville de Saint John. iz La communaute francophone de Saint John a plusieurs projets sur la table. Parmi ceuz-ci, trois soot tres importants et j'aimerais en discuter avec le Conseil municipal lors de la rencontre du 15 decembre prochain a -7 Centre lair - •o r u ufalr 30 I. Reaaration du terrain de soccer situe au Centre scolaire-communautaire Samuel-de-Champlain Comme vows le savez, la ville de Saint John sera 1'h6tesse de la Finale des Jeux de 1'Acadie 2010, qui se deroulera du 30 join au 4 juillet. Le terrain de soccer a besoin de subir quelques modifications pour pouvoir bien recevoir nos athletes qui proviendront des quatre provinces maritimes. Les travaux de refection devront &re termines des 1'ete 2009. 2. Bibliotheaue le Cormoran Cette bibliotheque publique est egalement situee au Centre scolaire-communautaire Samuel-de-Champlain et est ouverte a toute la population de Saint John. C'est la bibliotheque de reference francophone dans la region et elle est tres utilisee par les citoyens de Saint John. Un partenariat avec la ville de Saint-John pour veiller a son bon fonctionnement serait tres apprecie. 3. Partenariat avec le service des loisirs L'ARCf aimerait s'associer avec le service des loisirs de la ville de Saint John pour offrir certains programmes francophones. N'hesitez pas a contacter le soussigne si des informations supplementaires vows etaient necessaires. Vous remerciant a 1'avance de 1'attention que vows porterez a la presente, j'espere que noes aurons l'occasion de discuter de ces siujets avec votre Conseil lors de votre rencontre du 15 decembre prochain. Je vous prie d' agreer, monsieur le maire, 1' expression de mes meilleurs sentiments. v Michel Cote, Directeur general 31 M&C2008-368 q December 4, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Harbvurview Subdivision Water System PURPOSE The purpose of this report is to obtain Council's early approval for a high priority project under the proposed 2009 Water & Sewerage Utility Fund Capital Program, and to request that Common Council authorize staff to conduct appropriate negotiations for the engagement of an engineering consultant to carry out design and construction management services for the project. BACKGROUND Dillon Consulting Limited was engaged as part of the 2007 Water & Sewerage Utility Fund Capital Program (M&C 2007-293) to carry out an investigation and provide a report identifying all possible solutions for improving the Harbourview Subdivision water system and have it meet all public health and legislative requirements. The current community well system is not chlorinated, and does not provide fire protection. The report concluded, with extensive neighbourhood consultation, that the best course of action is to upgrade the two existing well houses and add chlorine booster systems. The City's east drinking water system should be considered for extension to this neighbourhood only after the potable water treatment plant is commissioned. The Dillon report recommended the path to be followed in the 2009 program. ANALYSTS It is proposed to obtain Council's early approval for a project in the planned 2009 Water & Sewerage Utility Fund Capital Program. The project is for the design, construction and construction management for the Harbourview Subdivision Water System - Wellhouse upgrades. The buildings at the wells on Ocean Drive and Seaward Crescent both need repairs, instrumentation & SCADA upgrades and new chlorine booster systems installed to disinfect the water. 32 M&C2008-368 December 4, 2008 Page 2 The scope of the consultant's work will include. detailed design, construction management, establishing a wellfield protection zone plan, coordinating well rehabilitation and designing a flushing program for a system without fire hydrants. The project will likely also include the installation of flushing stations at the dead end watermains. This is a small but complex project and in order to achieve completion in the 2009 construction season, the design and approvals process must begin this winter. It is also important to establish the Wellfield Protection Zone Plan as soon as possible so that we can protect the groundwater resource. The estimated cost of the engineering design and construction management work is approximately $70,000 and staff recommends the direct engagement of Dillon Consulting Limited for this project as they have recently completed the related study. The consultant engagement will be conducted in accordance with the process approved by Council on January 21, 2008 for the Engagement of Engineering Consultants - 2008 Capital Program (M&C 2008-04). The cost for the construction of the proposed project is approximately $320,000 and following the completion of the detailed design by the consultant, the project will be tendered in accordance with the City's Tendering Policy for Construction Contracts. RECOMMENDATION It is recommended that Common Council provide early approval of the Harbourview Subdivision project as outlined in this report in the amount of $390,000 as proposed under the 2009 Water & Sewerage Utility Fund Capital Program, and that Common Council authorize staff to conduct negotiations for the engagement of an engineering consultant to carry out the design and construction management services for the project. 33 01k, COMA 'ON COt-,j-' IV al- VL --1 -1-4 M & C 2008 - 369 December 4, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: The City c. c t )ohn Pipeline Road West and Beaverbrook Avenue -'Water Transmission Main Projects PURPOSE The purpose of this report is to obtain Council's early approval for two high priority projects under the proposed 2009 Water & Sewerage Utility Fund Capital Program, and to request that Common Council authorize staff to conduct appropriate negotiations for the engagement of engineering consultants to carry out design and construction management services for the proj ects. BACKGROUND The Pipeline Road West and Beaverbrook Avenue - Water Transmission Main projects have been identified in numerous engineering reports over the last several years and have been recommended for completion by both consultant and staff engineers. Recently, Common Council was presented with "An Action Plan for Safe, Glean Drinking Water", which contained schedules for many projects that are a part of the overall plan. In order to keep on schedule with the plan, these two projects, slated for construction in 2009, must be started this winter. ANALYSIS Pipeline Road West - Water Transmission Main: Spruce Lake to Gault Road: $5,700,000 The project is for the design, construction and construction management for the replacement of an existing 600 mm cast iron water transmission main installed in 1899 with a new water transmission main (size to be determined) and a distribution main to service adjacent properties for a portion of the route. This Water Transmission Main project will improve water quality and system security. This is a large project and in order to achieve completion in the 2009 construction season, the design and approvals process must begin this winter so that tender documents will be ready for early spring. 34 M&C2008-369 December 4, 2008 Page 2 The estimated cost of the engineering design and construction management work is approximately $700,000 and staff recommends the direct engagement of CBCL Limited for this project as they have completed the background studies for the project and was responsible for the design and construction management associated with an earlier phase of the Pipeline Road West project. This project would be considered an extension of recent design work by CBCL Limited on the "Water Action Plan" study. This project is proposed in the 2009 Water & Sewerage Utility Fund program to be funded under the Federal Gas Tax Funding program (in an amount of $5,700.000) for both engineering and construction costs. Beaverbrook Avenue - Water Transmission Main: $2,195,000 This project consists of three different segments of work that will combine to improve the water pressure and increase the flow capacity through the North End water system and to the water pumping station that services the growing demand in Milledgeville: 1. The proposed Beaverbrook. Avenue 400 mm diameter main stretches from the end of Dufferin Avenue to the corner of Pugsley Avenue and Somerset Street. 2. A new 300 mm diameter water main is required on Visart Street from Churchill Boulevard to Beaverbrook Avenue, to replace the older and smaller main. 3. A new 300mm water main is required at the intersection of Somerset Street and Churchill Boulevard. The estimated cost of the engineering design and construction management work is approximately $330,000 and staff recommends the direct engagement of Dillon Consulting Limited for this project as they have recently successfully completed similar work. The consultant engagements for each of the Pipeline Road West and Beaverbrook Avenue projects will be conducted in accordance with the process approved by Council on January 21, 2008 for the Engagement of Engineering Consultants - 2008 Capital Program (M&C 2008-04). The combined cost for the construction of the two proposed projects is approximately $6,865,000 and following the completion of the detailed designs by the consultants, the projects will be tendered in accordance with the City's Tendering Policy for Construction Contracts. 35 M&C2008-369 December 4, 2008 Page 3 RECOMMENDATION It is recommended that Common Council provide early approval of the Pipeline Road West and Beaverbrook Avenue - Water Transmission Main projects as outlined in this report in the amount of $7,895,000 as proposed under the 2009 Water & Sewerage Utility Fund Capital Program, and that Common Council authorize staff to conduct negotiations for the engagement of engineering consultants to carry out the design and construction management services for the projects. Respectfully submitted, J. M. Paul Groody, P. Eng. Commissioner, Municipa Operations & E eering 4t, Terrence L. Totten, F.C.A. City Manager 36 ' r -l J Your Worship and Members of Council, SUBJECT: Contract No. 2007-4: Karen Street - Sanitary Sewer Extension & Lateral Relocation PURPOSE The purpose of this report is to update Council on the status of Contract 2007-4: Karen Street Sanitary Sewer Extension & Lateral Relocation and the additional costs incurred. BACKGROUND This Contract consists of a project that was approved in the 2007 Water & Sewerage Utility Fund Capital Program as follows: 1. Install approximately 160m of new 200mm sanitary sewer to extend system and redirect approximately 11 laterals from existing sanitary sewers located behind the properties. Common Council, at its meeting of July 30, 2007, awarded Contract 2007-4 (M&C 2007-241) to Maguire Excavating Ltd., at their tendered price of $223,799.00. ANALYSIS All of the work under Contract 2007-4 has been completed. The final quantities and summary of change orders for the project have been finalized and are presented as follows: 1. Change Orders associated with supplying and $8,234.11 installing a new manhole base and piping to suit the existing piping configuration. 2. Change Orders associated with capping an $745.00 additional sanitary lateral and repairing an asphalt apron due to a raised culvert. 3. Change Orders associated with well testing, $2,376.85 disinfection and repairs. 4. Variation in Quantities: due to greater quantities $31,877.23 of rock excavation, asphalt reinstatement and landscaping. 37 M&C 2008-372 Contract 2007-4: Karen Street Sanitary Sewer Extension & Lateral Relocation December 4, 2008 Page 2 Total Change Orders: $11,355.96 Variation in Quantities: +$31,877.23 Minus: contingency Allowance: -$13,000.00 Net Additional Cost: 830.233.19 COST SUMMARY Original Contract Value: $223,799.00 Minus: Contingency Allowance: -$13,000.00 Value of Original Estimated Work: $210,799.00 Summary of Change Orders: +$11,35596 Variation in Quantities: +$31.877.23 Final Contract Value: $ 254,032.19 The final construction cost of the project including Change Orders and Variations in Quantities is $254,032.19. The difference between the final contract value and the original tendered price is $30,233.19 ($254,032.19 - $223,799.00). The approved budget for the project is $170,000.00 under the 2007 Water and Sewerage Utility Fund Capital Program. The final net cost of this project including the construction costs, engineering services and after considering the City's eligible HST rebate is $263,535.58 resulting in a negative variance of $93,535.58 in the Water & Sewerage Utility Fund Capital Program. This amount can be managed within the overall Water & Sewerage Utility Fund Capital Program envelope. RECOMMENDATION It is recommended that Common Council receive and file this report. Respectfully submitted, J. M. Paul Groody, P. Eng Commissioner, Municipal Operations & Engineering City Manager 38 Terrence L. Totten, F.C.A. % J" M & C 2008-371 December 4, 2008 COML',ON . His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Contract 2007-1.5: Champlain Drive (Civic #30 to Traffic circle) Street Reconstruction PURPOSE The purpose of this report is to update Council on the status of the 2007 Champlain Drive (civic #30 to Traffic Circle) - Street Reconstruction project and additional costs incurred. BACKGROUND The 2007 General Fund Capital Program in the Transportation category included funding for the reconstruction of Champlain Drive between civic #30 and the traffic circle. Common Council at its meeting of May 7, 2007, awarded Contract 2007-15 (M&C 2007-129) to Valley Excavation Services at a tender amount of $528,388.85. Under this contract the work consisted generally of supply of all necessary labour, materials and equipment for the installation of approximately 10 in of 20 mm O Type "K" soft copper pipe, 17 units of 130 mm O services boxes, 12 in of 200 mm 0 sanitary sewer pipe PVC, DR35, or approved equal, 52 in of 250 mm O, 296 m of 300 mm 0 concrete storm sewer pipe, Class 111, or approved equal, along with all necessary appurtenances. The work also includes 1,966 m3 of road excavation, 960 m3 of imported crushed gravel base, 680 in of concrete curb, 680 m of concrete sidewalk, placement of 1,366 t of asphalt concrete base course type "B" mix, 729 t of asphalt concrete surface course type "D" mix, 375 m2 of nursery sod and other related work. 39 M & C 2008-371 December 4, 2008 Page 2 ANALYSIS All the work under Contract 2007-15 has been completed. The final quantities and summary of change orders for the project have been finalized and agreed upon between the City and the Contractor. The additional costs on the project have been compiled into three categories as follows: 1. Variation in quantities (difference between estimated $ 47,215.61 and final quantities) associated with roadwork including excavation, backfill and placement of asphalt base course ("B" mix) and surface course ("D" mix). 2. In accordance with The City of Saint John General $ 29,469.01 Specifications (Article 27.6.02), the contract unit price for asphalt has been adjusted to take into account fluctuations in the price of asphalt binder between the time of the tender closing in May and when the asphalt was placed. There was a significant increase in the price of asphalt binder during the summer months. 3. Additional work associated with the installation of a $ 4,068.01 retaining wall and repairs to a sanitary sewer service. Total Change Orders and Variation in Quantities: $ 80,752.63 Minus Contingency Allowance: $ 41.300.00 Net Additional Cost: $ 39,452.63 COST SUMMARY Original Contract Value: $ 528,388.85 Minus Contingency Allowance: _ $ 41,300.00 Value of Original Estimated Work: $ 487,088.85 Variation in Quantities: + $ 76,684.62 Summary of Change Orders: + $ 4.068.01 Final Contract Value: $ 567,841.48 The final construction cost of the project based on final quantities and change orders is $567,841.48. The difference between the final contract value and the original tendered price is $39,452.63 ($567,841.48 - $528,388.85). The approved budget for the project was $580,000.00 under the 2007 General Fund Capital Program. 40 M & C 2008-371 December 4, 2008 Page 3 The final net cost of this project including the construction costs, engineering services and after the City's eligible HST rebate is $570,091.99 - a positive variance of $9,908.01 in the General Fund. There is adequate funding in the respective Capital Program budget to cover the additional costs to this contract. RECOMMENDATION This report is provided for the information of Council. RespectfulLy submitted, J. M. Paul Groody, P. Eng. Commissioner Municip Operations & E r Terrence L. Totten, F.C.A. City Manager 41 5, k 1 _ $A -T u a M & C 2008 - 370 `e December 3, 2008 The czt, c i John His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Contract No. 2008-13: Brentwood Crescent - 900mm Storm Sewer Renewal PURPOSE The purpose of this report is to update Council on the status of the 2008 Brentwood Crescent - 900mm Storm Sewer Renewal project and the additional costs incurred. BACKGROUND Contract 2008-13 is a project that was approved under the 2008 General Fund Capital Program. The work consists generally of the supply of all necessary labour, materials and equipment for the excavation, installation and backfilling of approximately 80m of 900mm storm sewer, 4m of 200mm storm sewer (catch basin lead), four (4) 100mm sanitary laterals with an approximate total length of 24m, four (4) water services with an approximate total length of 24m, one new 1500mm manhole and one new 750mm catch basin, plus all necessary appurtenances. Also included in this project is the construction of approximately 85m of concrete curb as well as concrete driveway reinstatement, street restoration and landscaping. Common Council, at the June 23, 2008 meeting, awarded Contract No. 2008-13 (M&C 2008- 176) to Dean Construction Limited at a tender amount of $90,388.70. ANALYSIS All of the work (except for outstanding deficiencies to be completed in the Spring of 2009) under Contract 200813 has been completed. The final quantities and summary of change orders for the project have been finalized between the City and the Contractor. The additional costs on the project are summarized as follows: I . The presence of Aliant, Rogers Cable and Saint John Energy $10,254.00 infrastructure in close proximity to the storm sewer and sanitary laterals being renewed work was affected due to these direct buried cables being less than 0.75m from the storm sewer and directly above the sanitary sewer main. The utilities became undermined during construction and had to be reinstated with sand bedding. 42 M & C 2008- 370 December 3, 2008 Page 2 2. The soil conditions in the work zone were saturated and this hindered progress. Since the ground was so wet, safety became a concern and a vacuum truck was required on site to assist with excavation work for a large part of the project. 3. One of the sanitary laterals being repaired under this project was backgraded and the Contractor had to follow the lateral an additional 9m towards the property on the opposite side of the street to get positive grade. 4. An additional manhole and work to an existing manhole was required due to the unknown pre-existing condition and an unknown storm lateral. 5. Variation in quantities: additional asphalt and concrete. Total Change Orders: $ 41,430.94 Variation in Quantities: $ 30,845.72 Minus: Contingency Allowance $ 6.215.00 Net Additional Cost: $ 66,061.66 COST SUMMARY Original Contract Value: $ 90,388.70 Minus: Contingency Allowance: $ 6,215.00 Value of Original Estimated Work: $ 84,173.70 Summary of Change Orders: $ 41,430.94 Variation in Quantities: $ 30,845.72 Final Contract Value: $156,450.36 $8,800.90 $9,607.71 $12,768.33 $30,845.72 The final construction cost of the project based on additional quantities and change orders is $156,450.36. The difference between the final contract value and the original tendered price is $66,061.66 ($156,450.36 - $90,388.70). The approved budget for the project is $170,000 under the 2008 General Fund Capital Program. The anticipated final net cost of this project including the construction costs, engineering services and after considering the City's eligible HST rebate is $206,424.32 - a negative variance of $36,424.32 in the General Fund Capital Program. The additional cost will be managed within the overall General Fund Capital Program envelope. RECOMMENDATION It is recommended that Common Council receive and file espectfiully su miffed, t J. M. Paul Groody, P. Eng. Commissioner Municipal Operations & Engineering Terrence L. Totten, F.C.A. City Manager 43 D , t L M.. _ M & C 2008-373 December 2, 2008 The City c hA His Worship Mayor Ivan Court & Members of Common Council Your Worship and Members of Council, SUBJECT Contract No. 2008-01: Westgate Park Sanitary Forcemain Renewal and Installation of Gravity Overflow PURPOSE The purpose of this report is to update Council on the status of Contract 2008-01: Westgate Park Sanitary Forcemain Renewal and Installation of Gravity Overflow and the additional costs incurred. BACKGROUND This Contract consists of a project that is approved in the 2008 Water and Sewerage Utility Fund Capital Program as follows 1. Install approximately 1050m of new 300mm sanitary forcemain to replace the existing forcemain, and approximately 10m of 300mm sanitary sewer gravity overflow. On June 9, 2008 (M&C 2008-146) Common Council awarded Contract 2008-01: Westgate Park- Sanitary Forcemain Renewal and Installation of Gravity Overflow to Galbraith Construction Ltd. at their tender price of $455,690.58. On July 7, 2008 (M&C 2008-185) Common Council received and filed a report outlining the requirement for supplementary funding for this project given the poor condition of the existing asphalt encountered during excavation work to install the new forcemain. Staff projected at that time that the contract would likely exceed the award amount by approximately $100,000. 44 M&C 2008-373 Contract 2008-01: Westgate Park Sanitary Forcemain Renewal and Installation of Gravity Overflow December 2, 2008 Page 2 ANALYSIS All of the work under Contract 2008-01 has been completed. The final quantities and summary of change orders for the project have been finalized and are presented as follows: 1. Change Orders associated with the reconstruction of the West side of Downsview Drive due to the poor condition of the existing asphalt and the reconstruction of a catch basin in extremely poor condition. 2. Change Orders associated with extra work required due to inaccurate as built drawings for existing infrastructure. 3. Change Orders associated with the repair of unmarked laterals. 4. Change Orders associated with a forcemain failure not attributable to the Contractor. 5. In accordance with The City of Saint John General Specifications (Article 27.6.02), the contract unit price for asphalt has been adjusted to take into account fluctuations in the price of asphalt binder between the time of the tender closing in May and when the asphalt was placed. There was a significant increase in the price of asphalt binder during the summer months. 4. Variation in Quantities - Due to the reconstruction of the West side of Downsview Drive there was a significant variation in the asphalt quantities for this contract. $39,741.64 $4,627.83 $1,156.03 $1,269.42 $25,914.53 $147,561.91 45 M&C 2008-373 Contract 2008-01: Westgate Park Sanitary Foreemain Renewal and Installation of Gravity Overflow December 2, 2008 Page 3 Total Change Orders: Variation in Quantities: Minus: contingency Allowance: Net Additional Cost: COST SUMMARY Original Contract Value: Minus: Contingency Allowance: Value of Original Estimated Work Summary of Change Orders: Variation in Quantities: Final Contract Value: $72,709.45 +$147,561.91 -$40,341.00 $179.930.36 $455,690.58 -$40,341.00 $415,349.58 +$72,709.45 +$147.561.91 $ 635,620.94 The final construction cost of the project including Change Orders and Variations in Quantities is $635,620.94. The difference between the final contract value and the original tendered price is $179,930.36 ($635,620.94 - $455,690.58). The approved budget for the project is $425,000.00 under the 2008 Water and Sewerage Utility Fund Capital Program. The final net cost of this project including the construction costs and after considering the City's eligible HST rebate is $581,783.85 resulting in a negative variance of $156,783.85 in the Water & Sewerage Utility Fund Capital Program. This amount can be managed within the overall Water & Sewerage Utility Fund Capital Program envelope. RECOMMENDATION It is recommended that Common Council rec& Commissioner, Municipal Operations & Engineering 46 Terrence L. Totten, F.C.A. City Manager M & C 2008- 352 December 4, 2008 His Worship Mayor Ivan Court and Members of Common Council Your "Worship and Members of Council, the Cp o SUBJECT: THORNE AVENUE LIFT STATION #4, SANITARY FORCEMAIN AND SANITARY COLLECTOR SEWER (HARBOUR CLEAN --UP) PURPOSE OF THE REPORT The purpose of this report is to update Council on the status of the easement/land acquisitions required for Thorne Avenue Lift Station #4 and the associated foreemain/collector sewer. BACKGROUND The approved 2008 Water and Sewer Utility Fund Capital Program - Wastewater Treatment category includes a project for the construction of Thorne Avenue Lift Station #4 including easement and land acquisition. The proposed Thorne Avenue Lift Station #4 and the associated forcemain/collector sewer is a major component of the Eastern Wastewater Treatment Facility collection system. The easement and land acquisition for the forcemain and collection system requires survey plans and appraisal reports for all parcels of land. Staff have been digelently working with land owners to obtain the required easement/land on 1.6 parcels. To date three (3) deals have been approved by Council, and another six (6) should be presented to council over the next two months. Various modifications to the design and routing of the piping system have occurred to allow both the land owners and the City to meet the future plans of both parties. 47 M & C 2008 - 352 December 4, 2008 Page 2 ANALYSIS On April 10, 2007 (M&C 2007-87) Common Council adopted the recommendation to authorize staff to engage destecher Appraisals Ltd. for appraisal services required for the land acquisition of all land and easements for this project. destecher Appraisals Ltd. original scope of work involved appraising 14 properties. During negotiations with land owners, design changes were made to accommodate property owner requests which resulted in the rework of the appraisals and the introduction of (4) four new appraisals. FINANCIAL IMPLICATIONS destecher Appraisals Ltd. original proposal of $28,500.00 plus HST was derived from the original project scope. Funding necessary to engage these services had been included in the 2008 Water and Sewer Utility Fund Capital Program - Wastewater Treatment Thorne Avenue Lift Station #4 project. The increased scope will require deStecher to perform additional work over an extended period of time. The final cost for appraisal services during this phase of the project is expected to be $50,000 plus HST. There is adequate funding within the project budget to cover this additional cost. RECOMMENDATION It is recommended that the agreement with deStecher Appraisals Ltd for Thorne Avenue Lift Station #4 and the associated forcemainlcollector sewer project be increased from $28,500.00 plus HST to $50,000.00 plus HST as outlined in this report. Terrence L. Totten, F.C.A. City Manager 48 M & C 2008-367 December 5, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: AMENDED SALE OF PORTIONS OF CITY LAND FORMER TUDOR LANE AND WOODHAVEN DRIVE BACKGROUND: A similar report and recommendation to what is contained below was considered and adopted by Common Council on September 29, 2008 (M & C 42008-285), regarding the sale of City owned property to NIP Developments Ltd. The adopted recommendation contained a closing date of on or before November 14, 2008. The purpose of this report is to request an extension to the closing date for this transaction. ANALYSIS: In 2007, NIP Developments Inc. had requested that the City Stop-Up and Close an 1,151 square metre portion of Tudor Lane and an 849 square metre portion of Woodhaven Drive (see attached plan) for the purpose of consolidating it with their own lands intended for residential development. NIP had commissioned and paid for the survey/subdivisions plans required for this process. On October 9, 2007 Common Council enacted an amendment to stop-up and close these two portions of public street right-of-ways. These two sections of former street right- of-way remain undeveloped, except for an ad hoc pedestrian pathway and municipal services. Over the past few years, NIP Developments Ltd. has developed an extension to Tudor Lane, resulting in approximately 30 new dwelling units. NIP has one remaining vacant parcel of land in this area, identified as PID Number 55187058. The intention is to add portions of the two former street properties to the aforementioned PID number to allow for the construction of two additional 49 Report to Common Council Page 2 December 5, 2008 dwelling units. In addition, NIP would convey a portion of Parcel "B" to enlarge the property at civic 460 Tudor Lane. City Engineering has no objection to the sale of this property, provided the necessary land interests are retained for its existing infrastructure. The municipal service easements and the retention of a small sliver where a travelled walkway exists will accommodate the needs of the City. The attached Subdivision Plan illustrates that Parcels "A" and "B", formerly undeveloped street right-of-ways, will be conveyed from the City to NIP. In return, the City would retain Parcel "F" and acquire from NIP, Parcel "E". At the time of survey, Parcel "C" was owned by NIP but has since been consolidated to an adjoining property. In addition to the above noted land transfers, NIP will also pay to the City the sum of $3,894.00, which is to compensate for the difference in the area of land being transferred and the cost to advertise the street closures. This amount is consistent with other recently transferred undeveloped street right-of-ways. NIP Developments Ltd. had initiated the survey work required and is responsible for payment of such services. In addition to the above, a small parcel of the closed right-of-way, identified as Parcel "D" on an attached plan would be consolidated with an adjoining property that has been developed for many years with multi-residential units. There are still a few details yet to be resolved, and once negotiations are complete, staff would provide a further report to Council for their consideration in this matter. The recommendation contained in this report will facilitate the land transfers with NIP Developments Ltd. Should Council still wish to pursue the sale of the subject property, a new closing date for this transaction is included in the recommendation contained below. RECOMMENDATION: That The City of Saint John sell its interest in Parcels "A" and "B", as identified on an attached plan titled, "City of Saint John, GLC Realty Limited and NIP Developments Ltd. Subdivision, also identified as being portions of PID Numbers 55189245 and 55189252, subject to a municipal services easement shown on said plan, to NIP Developments Ltd. for the sum of $3,894.00 plus H.S.T.; and NIP Developments Ltd. will convey to The City of Saint John, its interest in Parcel "E", also identified as PID Number 55187041, also shown on the aforementioned plan for $1.00, plus H. ST. (if applicable), on or before January 30, 2009. 50 Report to Common Council December 5, 2008 Page 3 2. That as part of the above noted land exchanges, NJP Developments Ltd. is responsible for the preparation and payment of any survey/subdivision plans required to facilitate the aforementioned land exchanges with The City of Saint John. That the Mayor and Common Clerk be authorized to sign any documents required to finalize the sale. Respectfully submitted, Ken Forrest, MCIP, RPP Commissioner Planning and Development Terrence Totten, F.C.A. City Manager Attachments CL/c 51 0 26 g6 8 16 0 7 ♦ a 0 J 00 90 33 ~ ~ w ro w w A r a b b b 49 b 53 55 3 0 - s 5 s~?B s~ 31 32 ``~r7 33 ov 467 34 G 0 45 35 °+z 36 ~>0 9 43 37 39 39 42 40 41 OOB Q by JJ 0 65 p0 J2 JJ 63 00 7B>0BO 66 a>°s a 81 JrB~ 9 OB? 64 ro b 79 Q s 77 o 004.22691 75 82 ay, 700, SQ 88 65 67 pw aJ7 e 57 59 61 63 a~ 76 Ja °0>B b 7B 0 76 `JJ ~B f NO 74 J >~oa 0 72 >B al. s~ Tu ' 5 70 o 66 m aJ a 0JS 60 62 64 66 ° ~s> w P ? ~B> j b D 1 O ~ u s 1 O p J M ~ !p 1 W p ~ N 3 J P A N ° ? \ / . 102 \ \ Description of Plan: Sale of former portions of Tudor Lane and Woodhaven Drive to N]P Developments Ltd. N PID: 55189245, Address: Portions of Former Tudor Lane 55189252 and 55187041, and Woodhaven Drive Pan: N/A Date: September 23, 2008 52 SW 310 i h i gg z - - e w 1 ~ • • i►i 1 ~ I $ ~ il1l O a~ All ism Q a z / 1 y all I: y l, 4 i a \ i s . _ H H I 53 g Rallis! Of Ej t ~ j IL Q. -5 IIJ g a s 'VS;81 "g 92 v *5 W2 02 8 INHIBIT di 5, cc as ~ ~ ~ 4p B s« ~~1 ~C ~ N 7 < p 0 w O O ~ VI + s$ Isles of ' I 2 831 700 + i V", o j~ a • d I Jill I j i i M IR 531 SW + spa ~ ~ O NNNH « ° Y« 'A - file -41 ~ ~ d ~ r`•~ i ~ ~ d~ ~ Racy 0 # - ! ~.e ~ ~ ~ ~ aaaa w. ~ s! E ana.'g - n y s d 8 Z 531 700 + g Fill g m \ REPO_1__'%1T TO COP,` ON COUNCIL M & C - 2008 - 374 v j December 5, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Consulting Services - Technical Assistance in Water Cost of Service and Rate Setting Issues BACKGROUND: At the meeting of Common Council held on November 3, 2008, the consultant's report - Review of Water Rates and Rate Structure Options was presented to Common Council. The report contained a series of recommendations related to rates, rate structure, communication, metering and various other issues related to the future operation of the Utility. The following resolution was adopted "that Common Council direct the report and presentation dated October 30th, 2008 entitled Presentation of Consultant's Report Review of Water Rates and Rate Structure Options to City Manager for review, in conjunction with Saint John Water and the Common Council Water Committee, for analysis and recommendations. ANALYSIS: The City of Saint John and its utility, Saint John Water, have embarked on a major transformation of water and wastewater services; changes with huge financial implications. Harbour Clean-Up will mean 100% treatment of all collected wastewater, but also many additional facilities and kilometers of new underground infrastructure. The safe, clean drinking water plan will finally bring modern water quality standards to the people and industry of Saint John, along with far greater sophistication in treatment and control systems. The third strategic component - timely renewal of infrastructure 55 Report to Common Council Page 2 December 5, 2008 assets means establishing adequate levels of investment for ongoing renewal. This three-pronged strategy, complimented by a series of related management initiatives, has to be founded on a financial structure that is sustainable, rationally based, and clearly reflective of recognized user pricing principles. The City must ensure its rate setting structure will enable it to meet its service obligation to the community. The financial position of the utility and its ability to meet future needs and demands of the ratepayers will be significantly influenced by rates adopted by Common Council. The consultant's report included a number of principles and objectives fundamental to the development of a proposed Water and Sewer Rate Study including the following: - Equity - Fairness and User Pay - Revenue adequacy - Legality - Affordability The recognized authority in North America in terms of rate setting is the American Water Works Association (AWWA). The AWWA created a manual (the M1 manual) that is the basis on which most Utilities in North America determine their rate structure. The consultant's make reference to this manual in their report. One issue that needs to be addressed is "What is the rate to be applied to large industrial customers?" Long standing agreements need to be renegotiated and, to help bring about their successful resolution the Utility requires the best expertise available. Final resolution could require a dispute resolution mechanism. In order to ensure a sound and sustainable Financial Management Plan for the long term, staff have had discussions with Mr. Tom Gould, Vice President and National Technical Director of Finance and Rates at HDR Engineering Inc. for the provision of consulting services to perform a Technical Review of the City's Rate Study; to assist in the Establishment of Cost-Based Rates for the Industrial Customers and determine resolution options for negotiations; and provide "As-Needed" Negotiation and Analytical/Technical Assistance. Mr. Gould has been a co-instructor for the American Water Works Association three-day Financial Management Seminar. This course teaches the theory and methodology of establishing and setting cost-based rates. He is a current member of the AWWA Rates and Charges Subcommittee, and a contributing author of the AWWA-Ml manual on setting cost-based rates. 56 Report to Common Council Page 3 December 5, 2008 The contract would be a three phase contract. Phase I would the Review of the City's Study with an estimated fee range of $10,540 to $21,080; Phase II Establish Cost-Based Rates, estimated fee $10,540 to $15,810; and Phase III "As Needed" Technical Assistance, estimated fee of $43,400. The fees are based on actual time incurred in performance of the contract. The total cost for Phases I and If would be in the range of $21,080 to $36,890 plus taxes and out of pocket expenses. As indicated, Phase Ill of the contract would be on an "As Needed" basis as determined by staff of the City of Saint John. The engagement of HDR Engineering Inc. would provide Council and staff with assurance that the structure proposed by the consultants has been developed on an industry evidence that an appropriate the rates for the utility in the court hearing with any custo established. RECOMMENDATION: accepted standard. It would also provide level of expertise had been utilized in setting event that the Utility ended up at arbitration or mers on the basis on which the rates were It is recommended that the firm of HDR Engineering Inc, be retained on the terms and conditions as outlined in the attached Agreement for Consulting Services and that the Mayor and Common Clerk be authorized to sign on behalf of the City. Respectfully s mitt6d, Gre J.~eomans, CGA, MBA C is oner of Finance M. Pa •Gro , y, P.Eng mi ion of Municipal Operations w Terrence L. Totten, FCA City Manager 57 r~i AGREE NT For CONSULTING SERVICES December 2, 2008 Mr. Gregory J. Yeomans Commissioner of 1 inance/Treasurer City of Saint Sohn P. O. Box 1971 Saint John, New Brunswick E2L 4L1 Subject: Management and Rate Consulting Services Agreement Project Name: City of Saint John Water Rate Study Technical Assistance Dear Mr. Yeomans: This Agreement is made on December 2, 2008 in connection with the City of Saint John Water Rate Study Technical Assistance ("Project") between the City of Saint John ("Owner") and HDR Engineering, Inc. (HDR), under the terms described below. HDR will perform services as described on Attachment "A" of this letter: Owner will pay for HDR's services, after receipt of invoice, as follows: Owner will be billed by HDR on a time and material basis CAN), plus applicable GST. All billings by HDR shall be stated in Canadian dollars, and HDR shall be paid in Canadian dollars. All services will be performed in accordance with generally accepted standards of professional care and in compliance with all laws and regulations. HDR makes no warranties, express or implied, under this Agreement or otherwise, in connection with HDR°s services. Owner will provide all criteria and information pertaining to Owner's requirements for the project, including project objectives and constraints, and performance requirements, and any budgetary limitations. HDR will maintain the following insurance coverage during the performance of HDR services on the Project: Worker's Compensation insurance as required by law; Employer's Liability insurance; Commercial General Liability (combined single limit) for personal and property damage; and, Automobile Liability insurance {combined single limit) for bodily injury and property damage covering all vehicles, owned and non-owned. HDR's total liability to Owner for any loss or damage, including but not limited to special and consequential damages arising out of or in connection with the performance of services or any other cause, including HDR's HOREngineering, lne. 500 AMAvenuaKE Now (42514S6200 Suite 12{14 Far (4251453.7107 Bellevue. WA 99004-5549 wvr0drimmm 58 Mr. Gregory Yeomans December 2, 2008 Rage 2 of 2 professional negligent acts, errors or omissions, will not exceed the greater of $100,040 ($CAN) or the total compensation received by HDR on this project, and Owner hereby releases and holds harmless HDR from any liability above the said amount. The rates of compensation for HDWs services have been agreed to in anticipation of the orderly and continuous progress of the project through completion. If any specified dates for the completion of HDR°s services are exceeded through no fault of the HDR, the time and compensation will be adjusted to reflect the changes. Either party may terminate this Agreement, in whole or park, by giving (7) seven days written notice. Final invoice will include all services and expenses associated with the project up until effective date of termination. Any other expenses for verification or adaptation will be compensated at a mutually agreed upon amount. This Agreement is to be governed by the law of the Canadian province where HDR's services are performed. The terms and conditions contained in this letter represent the entire understanding between Owner and HDR concerning HDR's services on the Project. This agreement may only be modified in writing, signed by both of authorized representatives of both companies. HDR looks forward to working with you on this Project. If the terms of this agreement are acceptable, please sign this letter in the space provided below and return it to me. Very truly yours, Thomas E. Gould Vice President This Agreement is accepted on this day HDR ENGINEERING, INC. ("HDR") , 2008. By: Print Name:. Title. By: Print Name: Title: 6401'{ ]"N` I ) Bait ERG in aering, Inc. 59 ATTACHMENT A December 2, 2008 Mr. Gregory J. Yeomans Commissioner of Finance/Treasurer City of Saint John P. d. Box 1971 Saint John, New Brunswick E2L 4L1 Subject: Proposal to Provide Management/Rate Consulting Services on the City's Water Rate Study Dear Mr. Yeomans:. Thank you for contacting me concerning the City of Saint John's (City) technical and professional needs in the areas of water cost of service and rates. The City has developed a comprehensive water cost of service and rate study and desires to have a technical review to determine its conformance with generally accepted rate setting principles. At the same time, this study will be used as a key document in resolving water rates with the City's two largest industrial customers. As a part of this proposal, HEIR will assist the City in determining an appropriate cost-based rate for these customers. Finally, as needed, HDR will provide any technical analysis or as needed assistance during the rate resolution process. HEIR has extensive experience in developing large industrial water rates. Please review the attached letter proposal and let me know if the approach appears to meet your needs. Thanks again for the opportunity to provide these services to the City. Sincerely, HDRENGiNEERrNG, INC. 9 0 A614-0 Thomas E. Gould Vice President and National Technical Director of Finance and Rates HDREngineering,Inc. 50010ft A+temue Nf Phom-, (4251426200 suite 1200 EB)c [425) 453.7107 ®elievus,WA9SC04-5549 VAwWJklinCZ0M 60 ATTACHMENT A Proposal to Provide Technical Assistance in Water Cost of Service and Rate Setting Issues and urge Industrial Date Resolution Introduction and Overview The City of Saint John (City) has recently conducted a comprehensive water rate study. This study was developed by Touchie Engineering, in association with R.M. Loudon Limited. The City's water rate study should establish the cost basis for developing the City's water rates, including those for the City's two largest industrial customers. Given the importance of this particular water rate study, the City desires technical assistance and management consulting services as it relates to reviewing the City's water rate study. These services would include a technical review of the City's study to determine how well it conforms to "generally accepted" rate setting principles, as established by the American Water Works Association. In addition, this review will provide the City with an understanding of the basis for establishing a cost-based rate for the industrial customers during the rate resolution process. HDR has divided the proposed scope of services into three phases or elements. Each phase or element is intended to provide a specific deliverable or set of deliverables that meets the City's overall objectives. Proposed Scope of Services The proposed scope of services is based upon our understanding of the City's needs in regard to technical assistance and management/rate consulting. To that end, three phases have been proposed. These phases are as follows: > Phase 1- Technical Review of the City's Water Rate Study ➢ Phase 2 - Establish a Cost-Based Rate for the Industrial Customers and Determine a Rate Resolution Strategy 9 Phase 3 Provide "As-Needed" Rate Resolution and Analytical/Technical Assistance Provided below is a detailed discussion of each phase of the study PHAsE 1 - TECEMCAL REviEw OF THE CITY'S WATER RATE STunx - The first phase of the technical review will involve a comprehensive review of the City's water rate study report developed by Touchie Engineering, in association with R.M. Loudon Limited. The purpose of this review is to gain an understanding of the approach and methodology used by the City's consultants to reach their findings, conclusions and recommendations from their study. This study will be reviewed in the context of the "generally accepted" cost of service and rate setting principles of the American Water Works Association (AWWA). These "generally accepted" principles are contained in the AWWA M-1 Manual, Princii)les of Water Rates, Fees and Charaes. This review will determine whether the City's study follows or conforms to these basic principles and methodologies. More importantly, it will help to determine how well the concepts and methodologies contained in the M-1 Manual have been tailored to the specific and unique circumstances of Saint John's water utility. HDR will provide a written technical letter report fal Proposal to Provide Water Cost of Service and Rata Technical Assistance City of Saint John 61 ATTACHMENT A Proposal to Provide Technical Assistance in Water Cost of Service and Bate Setting Issues and Large Industrial Bate Resolution (continued) highlighting our findings and conclusions from this technical review. In providing this review, HDR will not audit the data and information sources used for the City's water rate study, but rather review how that data and information has been applied in the context of "generally accepted" rate setting principles and methodologies. It is anticipated that this portion of the technical review will require approximately 40 to 80 hours to complete, which includes the development of the written letter report. In providing this estimate, HDR notes that the Consultant's report is 198 pages in length and contains 103 exhibits. The Consultant's report is very detailed and appears to be technically complicated. HDR is of the opinion that it will require a fairly significant amount of time to read the full report, review it and gain an understanding the overall methodology used by the City's Consultant. Upon completion of the review process, HDR will meet with the City to discuss our findings and conclusions and begin the Phase 2 process. PHASE 2 - ESTABLISH A COST-BASED RATE FOR THE INDUSTRIAL CUSTOMERS AND DETERMINE A RATE RESOLUTION STRATEGY - The next step of this study is to tape the findings and conclusions from Phase I and begin to determine the cost-basis or rate methodology that will be used to establish rates for the two large industrial customers (Irving Oil Limited and Irving Pulp and Paper). The Irving Oil agreement expired in 2000 and the Irving Pulp and Paper Agreement expired in 2005. The City is about to discuss these large industrial rates with these customers. Given that, it is imperative that the City be able to demonstrate to the industrial customers the cost-basis for the proposed rates, and more importantly, a proposed methodology to establish industrial rates in the future. From a historical perspective, it is important to understand that "Special Agreements" were used for certain customers which appeared to provide below-cost or subsidized rates. The City has been slowly moving customers away from Special Agreements and is attempting to move to cost-based industrial rate for these two customers. In moving to cost-based rates, there is the potential for large cost (rate) differences between these customer's existing rates and the proposed cost-based rates. This simply makes it all the more imperative that the City be able to clearly demonstrate to these customers that the cost of service methodology used to establish their proposed rates is "fair and equitable." The first step of this particular phase will be to review the City's old agreements for these customers. While this may not seem like a valuable exercise, it does provide HDR with a better understanding of the historical relationship between the parties and the historical basis for establishing the past rates. Depending upon the number and size of these existing (expired) agreements, it is anticipated that 4 to 5 hours will be required to review these agreements. At the same time, it is important to note that Irving Oil and Irving Pulp and Paper have distinct and unique facility requirements and usage characteristics. Irving Oil is a treated water customer served from the Loch Lomond source of supply, while Irving Pulp and Paper is a raw water fal Proposal to Provide Water Cost of Service and Rate Technical Assistance City of Saint John 62 ATTACHMENT A Proposal to Provide Technical Assistance in Water Cost o Service and late Setting Issues and Large Industrial Rate Resolution (continued) customer served from the Spruce Lake (West) source of supply. It seems likely that two different methodologies and rates may need to be developed for these customers to reflect their different levels of service and facility requirements. The final rate methodology will be established based upon the type/level of service, specific facility requirements and the usage characteristics of these customers. HDR believes that this will be a fairly challenging technical exercise. As was noted in Phase I scopes of services overview, a meeting with the City will be held to discuss the results of Phase 1, but also to begin the process of establishing the City's large industrial rate methodology. It is anticipated that a 2-day meeting will be held in early December to discuss the findings of Phase 1 and begin the process of discussing and developing the analytical/cost-based framework for Phase 2. At this point, it is unclear whether the City's rate study has sufficient detail to establish cost- based rates for the large industrial customers and establish a long-term rate setting methodology for each. Our initial review of the City's rate study did not appear to provide a clear and easy to understand methodology that may be applied to the rate resolution process and discussions with the industrial customers. The objective of meeting with the City will be to discuss the report and the possible methodology that the City believes will create a fair and equitable cost-based rate for these customers. At that point, the City and HDR will have a better understanding of whether any additional technical analysis (cost allocation analysis) will be required prior to meeting with the industrial customers. Should additional technical analysis be required, the needed analysis may be provided by the City's Rate Consultant (Touchie) or HDR. If the analysis is provided by HDR, it will be considered a part of Phase 3 - "as needed" technical services. During the same meeting, HDR and the City will discuss possible rate resolution strategies or key points for purposes of establishing a rate. There are a number of important or key elements to serving large industrial customers and the charges or rates that may be established. The objective of this meeting is to begin the process of framing those discussions and understanding the City's key points. HDR has assumed 32 to 48 hours of total time for the meeting preparation, actual "face-to-face" meeting time, development of any meeting notes and any follow-up discussions after the meeting. The meeting notes may include the need to document or develop a "white paper" on the proposed methodology or methodologies to be used to establish the cost- based rates and conduct meetings with the industrial customers. It is anticipated that at the conclusion of the meeting, HDR and the City will have reached the City's preferred and proposed methodology for establishing cost-based industrial rates. PHASE 3 - PROVIDE "As-NEEDED" RATE RESOLUTION AND ANALYTICAL/TECHNICAL ASSISTANCE - HDR will provide as needed technical and rate resolution assistance. At this point it is unclear what level of assistance may be required. Given that, HDR has assumed 120 hours of technical assistance time and 80 hours of rate resolution/customer discussion assistance. The technical assistance time will be primarily provided by HDR financial/rate analysts and the Proposal to Provide Water Cost of Service and Rate Technical Assistance City of Saint John 63 ATTACHMENT A Proposal to Provide Technical Assistance in Water frost of service and hate Setting Issues and Large Industrial Rate Resolution (continued) rate resolution/customer discussion assistance is assumed to be provided by Tom Gould. The actual hours billed to Saint John for this task will be based upon the needs of the City. This concludes the discussion of the proposed scope of services to assist the City with their rate resolution process. Our proposed scope of services has been developed based upon our limited understanding of the City's overall technical needs and requirements. HDR is willing to modify our approach to meet the City's specific needs. Should additional services be requested or required, they will be provided on a time and material basis. Prior to HDR undertaking those additional services, the City will authorize HDR to undertake those services. Proposed Project Staffing The vast majority of these services will be provided by Tom Gould, a Vice President and the National Technical Director of Finance and Rates at HDR. Tom will work directly with the City and meet with the City for the meeting that concludes Phase 1 and begins Phase 2. Tom is nationally recognized for his expertise in the area of cost of service and rate setting and has over twenty-eight years of experience. He is the instructor for the American Water Works Association (AWWA) Financial Management Seminar which teaches the theory and methodology of establishing cost-based rates. In addition, he is a contributing author to the AW WA M-1 Manual and is a member of the AWWA Rate and Charges Subcommittee. Over the years, he has assisted a number of utilities with wholesale contract negotiations. Among the more prominent utilities he has provided wholesale contract negotiation assistance to include Seattle Public Utilities, Portland (OR) Water Bureau and the City of Fayetteville, Arkansas. He is currently working with the City of Marshalltown, Iowa to develop an industrial rate and long- term water contract for a new 10 MGD customer. Additional technical assistance will be provided by Priscilla (Cil) Pierce, a Senior Project Manager for HDR. Cil specializes in the area of cost of service and rates and has nearly twenty years of experience in establishing rates for municipal utilities. Any analytical assistance or modeling will be provided by Kevin Lorentzen, a Financial/Rate Analyst with HDR. Kevin is highly experienced in utility rate studies and has recently worked with SaskWater to establish a cost of service model for their various systems. Kevin has approximately four years of experience in working with municipal utilities on financial and rate issues. Should additional expertise or personnel be needed, HDR has sufficient personnel to meet the City's needs. Proposal to Provide Water Cost of Service and Rate Technical Assistance 4 City of Saint John 64 ATTACHMENT A Proposal to Provide Technical Assistance in Water Cost of Service and Bate Setting Issues and Large Industrial Mate Resolution (continued) Hourly Billing Rates and Fees The following hourly billing rates (stated in Canadian were used to establish the proposed fees for this study. Individual Proieet Role Hourlv Rate (CAN. S) Tom Gould Project Manager $315.00/hour Priscilla (Cil) Pierce Senior Project Manager $210.00/hour Kevin Lorentzen Project Analyst $135.00/hour Others Project Administrative Support $115.00/hour The above hourly billing rates will be effective for the remainder of 2008 and through 2009. Given the above hourly billing rates, HDR has estimated that the labor fees associated with the proposed scope of services for the City would be as follows: lm~ Proposal to Provide Water Cost of Service and Rate Technical Assistance City of Saint John 5 65 ATTACHMENT A Proposal to Provide Technical Assistance in Water Cost of Service and Rate Setting Issues and Large Industrial Rate Resolution (continued) Range of Est. Range of TaskDescriution Estimated Hours Total Costs (CAN. PHASE I -REVIEW OF CITY'S STUDY T. Gould 24 48 $7,560 - $15,120 P. Pierce 12 - 24 2,520 5,040 Others 4 - 8 460 920 Subtotal---Phase 1 40 80 $10,540 $21,080 PHASE 2 - ESTABLISH COST-BASED RATES Review Old Contracts T. Gould 4 6 $1,260 - $1,890 MeetinglDevelop Methodology T. Gould 28 - 42 $8,820 $13,230 Others 4 - 6 460 690 Subtotal - Phase 2 36 54 $10,540 $15,810 PHASE 3 -"As NEEDED" TEcAN[cAL AsSISTANCE "As Needed" Technical Assistance T. Gould 8 - 8 $2,520 $2,520 P. Pierce 20 - 20 4,200 - 4,200 K. Lorentzen 92 92 12,A20 11420 Subtotal Technical Assistance 120 120 $19,140 $19,140 "As Needed" Rate Resolution Assistance T. Gould 75 - 75 $23,625 $23,625 Others 5 - 5 575 575 Subtotal - Tech. Assist. 80 - 80 $24,200 $24,200 Subtotal - Phase 3 $43,340 - $43,340 Total Estimated Labor Fees $64,420 580,230 Plus: Estimated Expenses Airfare (1 RT - Seattle to Saint John) $950 Hotel (3 nights @ $195.00/night) 385 Car Rental (3 days @ $90/day) 180 Meals (3 days (a; $30/day) 60 Airport Parking, Mileage 150 Misc. Technology (Phone/Copies, etc.) 1.500 Total Estimated Expenses $ 3,225 Grand Total Estimated Fees - Labor and Expensesttl $67.645 - ,583.455 [I] -.before Any Applicable GST la, ~ Proposal to Provide Water Cost of Service and 'Efate Technical Assistance City of Saint John 6 66 ATTACHMENT .A (Proposal to Provide 't'echnical Assistance in Water Cost of Service and Rate Setting Issues and Large Industrial Rate Resolution (continued) It should be noted that the above quoted fees are before any applicable GST. Within our fee proposal, HDR has not charged the City for any travel time associated with this project. It has been assumed that one (1) on-site visit will be required for this project. The expense estimates have been developed assuming only one on-site visit. Should additional on-site visits be requested by the City, the expenses associated with that visit will be billed to the City in addition to the costs shown above. For this project, HDR would propose that the City be billed on a time and material basis and be billed on a monthly fee basis. Any additional services requested shall be provided at the hourly billing rates noted above. 1UR Proposal to provide Water Cost of Service and Rate Technical Assistance 7 City of Saint John 67 F .a OPEN SESSION M& C 2008-351 November 20, 2008 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT Provision of Compensatory Storage - George Freeze, George Freeze Plumbing, 589 Rothesay Avenue - Hamid Esmailon, Hank the Mechanic, 63 7 Rothesay Avenue BACKGROUND City of Sainr John In early 1999 Common Council adopted guidelines respecting the sale of flood storage which would allow developments in the flood risk area to proceed on land parcels incapable of providing compensatory storage. Subsequent to adopting the guidelines Council has authorized the sale of compensatory storage totaling 78,270 cubic metres. The vast majority of this volume has been provided for the development of First Professionals on Westmorland Road (see attached). The sale of this compensatory storage has facilitated development in the Westmorland Road area in excess of $30 million. The City of Saint John, in advance of selling compensatory storage, undertook construction projects along Golden Grove Road which resulted in the creation of approximately 85,000 cubic metres of new flood storage. The retention ponds, which accommodate approximately 85,000 cubic metres of floodwater, accomplish three important objectives: Provision of flooding relief to the residents of Glen Falls. Allow continued development within the flood risk area. Provide compensatory flood storage for residents in the Glen Falls area who may wish to improve their property or expand their building. ANALYSIS In developing suggested guidelines for Council, staff acknowledged a fundamental principal. Although development within the flood risk area has economic benefits for the entire City, such development should not proceed if the potential exists for a 68 M & C 2008 - 351 -2- November 20, 2008 negative impact on the flooding situation in the Glen Falls area. With this underlying principal, Council adopted the following guidelines: The applicant must demonstrate to the Building Inspector that it is not practical to provide any or all of the compensatory storage on the property being developed. The developer (or any affiliated company) does not own other property within or adjacent to the flood risk area upon which the necessary compensatory flood storage could reasonably be provided. Compensatory storage must be provided within the same designated flood risk area of the displaced storage. Sale of compensatory storage must be approved by Council. Costs per cubic unit to the developer will vary, dependent on the specifics of each application. Monies received by the City in the sale of compensatory storage will be used solely for Marsh Creek flood reduction programs. The City will at no time be in a deficit position resulting from the sale of compensatory storage with respect to flood storage capacity. The City will not pre-sell any storage capacity in anticipation of a development. The City is at no time obligated to sell compensatory storage to any developer. To date the City has not deviated from these guidelines. The City has recently received two requests for the purchase of compensatory storage. George Freeze has requested 350 cubic metres of compensatory storage in order that they may construct a garage/warehouse at 589 Rothesay Avenue. In addition, Hamid Esmailion has requested 530 cubic metres of compensatory storage in order that an addition may be constructed to the automobile repair garage at 63 7 Rothesay Avenue. Presently the City has available 4,538 cubic metres of remaining compensatory storage which could be made available to developers within the flood risk area. If the two requests are approved by Council the City will be left with 3,658 cubic metres available. Whereas the creation of the retention ponds have played a significant role in the development of this area, and further, whereas the retention ponds have significantly alleviated the incidents of flooding in the Glen Falls area, the City should consider locating other lands for construction of additional flood water storage. As Council will note from the adopted guidelines, the cost per cubic unit to a developer will vary depending on the specifics of each application. As can be seen on the attachment the initial price for compensatory storage was $4.60 per cubic 69 M & C 2008 - 351 -3 - November 20, 2008 metre, then $5.41 per cubic metre. These prices were based on the actual cost to the City for the construction of the retention ponds. The second phase of the retention pond was smaller in scope than the initial phase, and consequently, carried a much higher cost per unit. The Engineering Department has calculated that the best figure for unit cost is now $10.75. The developer has been advised and has agreed to this price subject to Council approval. As shown on the attached, the City still has available 4,538 cubic metres of storage in its retention ponds. The sale of this needed 880 cubic metres can be supported. The sale, if approved by Council, will result in revenues of $9,460.00. RECOMMENDATION Your City Manager recommends that • George Freeze be advised that Common Council will sell compensatory storage, calculated at the rate of $10.75 per cubic metre, for each cubic metre of flood storage displaced by the development, up to 350 cubic metres, at 589 Rothesay Avenue, and Hanud Esmailion be advised that Common Council will sell compensatory storage, calculated at the rate of $10.75 per cubic metre, for each cubic metre of flood storage displaced by the development, up to 530 cubic metres, at 637 Rothesay Avenue, and • this report be received and filed. Respectfully submitted, Amy Poffenroth, P. Eng. Deputy Commissioner Buildings and Inspection Services Terrence Totten, CA City Manager Attachment 70 REPORT TO COMMON COUNCIL M & C - 2008 360 November 26, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT: Sale of City Land to North Star Holdings Ltd, 1671 Sandy Point Road (Harrigan Lake Property) BACKGROUND: Subject Site and Area In 2004, the City of Saint John commenced the Sandy Point Road Water and Sewer Extension Project that involved the reconstruction of portions of Sandy Point Road. The project also established new municipal services and improved existing municipal water quality/pressure in the area. During the reconstruction project, City owned land in the area was utilized as a dump site for excess clean fill resulting from excavation. One of these properties became known as the Harrigan Lake property. City of Saint John The Harrigan Lake property is located on the south side of Sandy Point Road, adjacent to Rockwood Park. This parcel of land has an area of approximately 10 acres with street frontage along Sandy Point Road. The property is identified as 1671 Sandy Point Road (portion of PID Number 418129). The site maintains a rock outcrop near the front of the site and access to the rear has been graded. The rear of the property slopes sharply downward towards Harrigan Lake. Previous Proposal Calls As part of the cost recovery for the Sandy Point Road project, it was identified that the City owns land in the area that could be marketed and sold for development purposes. The Harrigan Lake property was the largest of these parcels. The subject property is zoned "R-IA" One Family Residential and as such, limits development to single family dwellings. The other properties along the same side of this section of Sandy Point Road are similarly zoned, while the opposite side of the road is zoned for one and two family. 71 Report to Common Council Page 2 November 26, 2008 This property was offered up by the City for private sector development in the form of a Proposal Call in 2005 and again in 2007. In both instances development was limited to one family development, as per the Zoning By-law requirements. In both instances, no submissions were received for Council's consideration. ANALYSIS: City staff has recently received an unsolicited offer from North Star Holdings Ltd. to purchase the 10-acre± Harrigan Lake property for $255,000.00 plus H.S.T. (if applicable). The proponent is interested in developing the site for two, 56-unit, four storey apartment condominiums. The two buildings would be situated near the rear of the subject property to provide maximum spatial separation from neighbouring single family dwellings along Sandy Point Road, as well as maximize any available views of the nearby golf course. This would be the financial component of the offer for this property is reasonable if it were to be developed for single family homes. The developer is well aware that his proposal for this property would require a Municipal Plan Amendment and rezoning to accommodate the intended use. Although the two buildings could be sited on the property in an attempt to minimize their impact on the surrounding area, this use would be quite different than what may be deemed acceptable by nearby residents. If this property were to be rezoned to permit multi-residential development, the market value in this property would be substantially more than what is presently being offered by North Star Holdings Limited. Should Council support further negotiation with the interested party, it would be appropriate to deem the parcel surplus to the City's needs, permit the proponent to seek a Municipal Plan Amendment and rezoning of the site and to direct staff to negotiate an appropriate agreement for Council's consideration. RECOMMENDATION: 1. That Common Council deem the property identified as civic #1671 Sandy Point Road, also being a portion of PID #418129, as illustrated on an attached plan to be surplus to the City's needs. 2. That Common Council authorize staff to continue to negotiate a purchase price, along with terms and conditions for an agreement with North Star Holdings Limited exclusively for a period not to exceed 100 days from the date of this resolution, or until such time as North Star Holdings Ltd. has stated in writing they are no longer interested in pursuing the aforementioned property identified above in (1), whichever is the lesser of the two. 72 Report to Common Council November 26, 2008 Page 3 That North Star Holdings Ltd. be authorized to seek an amendment to the Municipal Plan and apply for a rezoning of the subject parcel, however Common Council are not explicitly or implicitly obligated to approve any amendment to the Municipal Plan or any rezoning. 4. That the Mayor and Common Clerk be authorized to execute any documents required to facilitate this process. Respectfully submitted, Attachment cue 73 PbA W d Prp~, S~caudpa b~' F f" 11 J W 1 t Pra 9 ~Z ~aA. gpry ~ 7 1 81 Subject Site Toe of Slope ~l Oa y~\ 74 - Saint John 11th Floor, City Hall, 11ieme Stage, H6tel de Ville Parking Commission P.O. Box 19711 C.P. 1971 _ Saint John,. NBA.-B, F2L 4L1 Commission sur Tel/ Tel: (506) 658-2897 Fax/ Telecopieur: (506} 649-7938 le stationnement de Saint John E-mail / Courriel: parking@saintjohn,ca PORT TO COMMON COUNCIL OPEN SESSION December 08, 2008 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT Designation of individual to commence proceedings BACKGROUND Due to staff changes, it is necessary to designate an appropriate individual to commence proceedings for the following By-laws: Saint John Traffic By-law; and $ Saint John Parking Meter By-law In doing so, this individual is designated and authorized to lay informations in the Provincial Court of New Brunswick with respect to all the above-noted by-laws. RECOMMENDATION Your City Manager recommends that Common Council adopt the attached resolutions. www.sai4%ohn.ca City Manager WHEREAS, the Common Council of The City of Saint John has enacted certain by-laws pursuant to the authority of the Municipalities Act, supra, including the Saint John Traffic By-law and the Saint John Parking Meter By-law, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with the said By-laws; AND WHEREAS, section 101 of the Municipalities Act, supra, provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the municipality or such other person as is designated for that purpose by the council: NOW THEREFORE BE IT RESOLVED, that Andy Van den Biggelaar is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Traffic By-law and the Saint John Parking Meter By-law, and this appointment and authorization shall continue until such time as the appointee ceases to be a member of the Canadian Corps of Commissionaires or until it is rescinded by Common Council, whichever comes first, 76 1 The city of Saint John PROCLAMATION SAINT JOHN WHEREAS: the New Brunswick. Lung Association strives to improve respiratory health through education and research; and WHEREAS: respiratory disease is the third leading cause of death in Canada; and WHEREAS: nearly 40, 000 Canadians die each year from smoking and 20% still smoke; and WHEREAS: over 750,000 Canadians suffer from chronic obstructive lung disease (COPD) with New Brunswick having the highest hospitalization rates; and WHEREAS: there has been an increase in reported incidents of asthma with an estimated number of 2,744,000 Canadians affected, and over 75,000 people in New Brunswick; and WHEREAS: a public awareness campaign is needed to educate the public of the importance of good respiratory health and the importance of air quality; and WHEREAS: the Lung Association was founded in to fight tuberculosis and continues to this day to be committed to the elimination of respiratory disease such as Asthma, tuberculosis, CO'D, lung cancer, to promote clean indoor and outdoor air quality, and a smoke-free lifestyle; and WHEREAS: the annual Christmas Seal Campaign supports the Lung Association's original efforts to fight tuberculosis and continues to help the Association fight all forms of lung disease today; NOW THEREFORE: 1, Mayor Ivan Court of Saint John do hereby proclaim the month of December, 2008 as Lung Awareness Month. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John, P.O. Box 1971 Saint John, NB Canada E2L 4L1 I vwvw:saintjohn.ca I CA 1971 Saint John, A. - 4L1 77 _ yet _ THE SCIENCE OF PRACTICAL SOLUTIONS City of Saint John stormwater Management Strategy Contract NO. Feinat Report September 9, 2008 Terrain Project No. S07025 Serving Atlantic Canada With offices in Saint John, Moncton and Dartmouth. ENGINEERING PLANNING I SURVEVING 78 terrain- THE SCIENCE OI PRACTICAL SOLUTIONS The efficient control and management of stormwater runoff contributes positively to the enhancement of public safety and the reduction of risk to private and public property. The implementation of appropriate stormwater management techniques also offers significant environmental benefits, including reduction of erosion and sedimentation potential and protection of receiving waters from water quality degradation. Terrain applauds the City of Saint John for undertaking this initiative in the development of an overall Stormwater Management Strategy, which will provide significant benefits to the City. The development of city-wide standards and guidelines for the planning, design, and construction of municipal stormwater management infrastructure will assist all of the stakeholders to provide appropriate stormwater management systems. This project involves three components, each of which are introduced in the following paragraphs and more fully described in the three sections following this initial introduction to the project. Page x 79 The Marsh Creek Watershed includes a total drainage area of 4,125 ha consisting of steep bedrock slopes draining into a large marsh basin. Prior to human intervention, the basin was a salt marsh flooded during high tide by the Bay of Fundy. Today, the tides are kept out of the marsh basin by the Courtney Bay Causeway. The Marsh Creek Watershed drains to a forebay holding area upstream of the causeway where it is released at low tide into Courtney Bay through rive 1.5 m diameter parallel culverts. The culverts are equipped with flap gates to prevent tidal waters from entering the watershed during high tide. The Marsh Creek basin is flat with poor drainage resulting in frequent flooding. Flooding events are compounded by the fact that the watershed can only drain during low tide. The watershed has been the focus of several studies since the early 1970s to identify measures to mitigate freshwater flooding. 80 Component - llnti a Analysis of Other Drainage Basins Under this component of the project, a base plan has been developed delineating the various sub-watersheds within the City. Each of these watersheds has been reviewed to ascertain the potential for stormwater drainage issues, including review of historical flooding reports. Individual maps have been prepared for each storm drainage basin within the City, showing the existing storm drainage infrastructure (combined and storm sewer systems) based on the City's GIS information. Delineation and characterization of the tributary area to each outfall has been provided based on City GIS information and generalized ground truthing. The intent of this approach is to assist the City in making investment decisions regarding which portions of the City will benefit more from further examination of the storater system and identification of remediation options to address problem areas. We invite you to review each of the detailed reports for the three components ofthis project. F1,781 Report 81 r ~60tz~ 111J~ ~ ~~,hP !1 Y J yj September , 2008 82 City of Saint John DISCLAIMER Storm Drainage Design Criteria Manual The material presented in this text was carefully researched and presented However, no warranty expressed or implied is made on the accuracy of the contents or their extraction from reference publications; nor shall the fact of distribution constitute responsibility by the City of Saint John or any researchers or contributors for omissions, errors or possible misrepresentations that may result from use or interpretation of the material herein contained. This document i not intended to eliminate the necessity for detailed design by a Professional Engineer, rather it is intended to standardize the materials, design criteria, and method of construction to be utilized in the installation of storm drainage systems. The acceptance by the City of Saint John of the design of proposed storm drainage systems shall not relieve the Consultant of the responsibility for proper design, an hence the Consultant will retain full responsibility and liability for their design. September , 2008 agei 83 City of Saint John Tabie of Contents Storm Drainage Design Criteria Manual 1 DEFINITION OF TERMS ..............................................................................................................................1 1.1 PURPOSE 3 2 TO DRAINAGE SYSTEM 2.1 GENERAL 2.2 DESIGN APPROACH 5 2.2.1. Storm Drainage System Types 5 2.2.2. Dual Storm Drainage System Design 5 2.2.2.1. Minor Storm Drainage System 5 2.2.2.2. Major Storm Drainage System 6 2.2.3. Travelled Way Drainage 6 2.2.4. Storm Drainage System Outfall 6 2.2.5. Existing Storm Drainage System Outfall 6 2.2.6. Basis of Design 6 2.2.7. Developed Areas 7 2.2.8. Undeveloped Areas 7 2.2.9. Long Duration 7 2.2.10, Tailwater Conditions 7 2.2.11. Design Storm Duration 7 2.3 METEOROLOGICAL AT 7 2.3.1. Rainfall Intensity- Duration- Frequency Curve 7 2.3.2. Synthetic Design Storm 7 2.3.3. Historical Design Storm 2. OFF ET OLOY 2.4.1. The Rational Method 2.4.2. The USSCS Method 2.4.3. SWMM and OTTSM 8 2.4.4. HYO and OTTHYO 8 2.4.5. HEC 2. HYDROLOGIC DESIGN CRITERIA 9 2.5.1. Rational Method 2.5.1.1. Runoff Coefficients 2.5.1.2. Winter Runoff ...................................................................................................10 2.5.1.3. Snowmelt ..........................................................................................................10 2.5.1.4. Time of Concentration ......................................................................................10 September 9, 2008 Page ii 84 City of Saint John Storm Drainage Design Criteria Manual 2.5.2. United States Soil Conservation Service (USSC ) Method 10 2.5.2.1. Hydrologic Soil Group (HS) 10 2.5.2.2. USSCS Method Curve Numbers '11 2. MINOR DRAINAGE SYSTEM 1 2.6.1. Design Requirements 12 2.6.2. Minimum Velocity 13 2.6.3. Maximum Velocity 13 2.6.4. Minimum Diameter 13 2.6.5. Changes In Diameter 13 2.6.6. Minimum Slope 13 2.6.7. Minimum Depth 13 2.6.8. Maximum Depth 13 2.6.9. Location 1 2.6.10. Manholes 14 2.6.11. Storm Drainage Service Laterals 14 2.6.12. Groundwater Migration .....................................................................................................15 2.6.13. Foundation Drains 15 2.6.14. Roof Drains . 15 2.6.15. Catchbasins .15 2.6.16. Inlet Control Devices . 16 2.6.17. Inlets . 16 2.6.18. Outfails . 16 2.6.19. Required Pipe Strength . 17 2.6.20. Separation of Total Suspended Solids (TSS) . 17 2.7 STORM MAJOR DRAINAGE SYSTEM ........................................................................................17 2.7.1. Minor Storms 17 2.7.2. Major Storms 17 2.7.3. Off-Street Drainage 1 2.7.4. Ditches and Open Channels 1 2.7.5. Maximum Velocity 18 2.8 CULVERTS 1 2.8.1. Minimum Diameter 19 2.8.2. Minimum Depth 19 2.8.3. Maximum Depth 19 2.8.4. Hydraulic Capacity 19 2.8.5. Maximum Headwater Depth 19 2.6.6. Inlet Design 20 2.8.7. Outlet Design 20 2.8.6. Outlet Velocity 20 September 9, 2008 Page iii 85 City of Saint John Storm Drainage Design Criteria Manual 2.8.9. Inlet and Outlet Grates 20 2.8.10. Culvert Materials 20 . DOWNSTREAM EFFECTS ...........................................................................................................1 2.9.1. Other Considerations 21 2.9.2. Stormwater Control Facilities 21 2.9.3. Storm Drainage Easement for Municipal Services 21 2.9.4. Discharge to Adjacent Properties 21 2.10 ANALYSIS EXISTING STORM DRAINAGE SYSTEMS 22 2.10.1. Hydrologic Analysis 22 2.10.2. Hydraulic Analysis . 22 2.10.2.1. Open Ditches, Channels, And Watercourses 22 2.10.2.2. Culverts 23 2.10.2.3. Minor Storm Sewer System 23 2.10.2.4. Storwater Detention Structures 24 2.11 OFF-STREET DRAINAGE SYSTEMS 25 2.11.1. General .............................................................................................................................25 2.11.2. Roles and Responsibilities 25 2.11.3. Objectives 26 2.11.4. Design Criteria - Off-Street Systems and Subdivision Grading 27 2.11.4.1. Community Systems 27 2.11.5. Multi-Unit Residential, Institutional, Industrial and Commercial Buildings 29 2.12 EROSION SEDIMENTATION CONTROL 29 SUBMISSION REQUIREMENTS ...............................................................................................................1 3.1 SCOPE 31 . MUNICIPAL INFRASTRUCTURE 31 .3 DRAWING REQUIREMENTS 3.3.1 General 3 3 2 Units 31 31 31 3.3.3 Scale .................................................................................................................................31 3. TO DRAINAGE L 32 3.4.1 Supplementary Calculations 32 .5 SUBDIVISION DING PLAN 2 . RIO AND SEDIMENTATION CONTROL PLANS 3 .7 ENGINEERING DESIGN BRIEF 33 September 9, 2008 Page iv 86 City of Saint John Storm Drainage Design Criteria Manual 4 REFERENCES 34 IAPPENDIX - CALCULATION COMPOSITE RATIONAL METHOD RUNOFF COEFFICIENT (C') AND COMPOSITE G CURVE ( ............................................................1 APPENDIX - COMPUTATION F TRAVEL TIME ) AND TIME CONCENTRATION ) .....................1 APPENDIX - PROVISION DESIGN INLET CONTROL DEVICES (I CD) ..............................................1 APPENDIX METEOROLOGICAL DATA ...........................................................................................................1 LIST FIGURES, LIST OF TABLES Table .1 Rational Method Runoff Coefficients for Varlous Areas for Summer Conditions 9 Table 2.2 Rational Method Runoff Coefficients for Various Surfaces for Summer Conditions 9 Table 2. Rational Method Runoff Coefficients for Winter Conditions 10 Table 2. Rational Method Runoff Coefficients for the 100 Year Return Period 10 Table 2.5 USSCS Method Hydrologic Soil Group (SG) Classification 11 Table 2.6 USSCS Method Curve umbers 12 Table .7 Typical Inlet Control Device (IC) Sizes 1 Table 2. Maximum Permissible Mean Channel Velocity . 113 Table 2. Entrance Loss Coefficients (Icy) for Reinforced Concrete Pipe (RCP) Culverts Under Inlet Control 2 Table 2.10 Entrance Loss Coefficients (k.) for Corrugated Steel Pipe (CS P) Culverts Under Inlet Control..... . 2 Table 2.11 annin's Roughness Coefficient (rr) for Open Channel Flow and Piped Flow . 24 Table A.1 Composite Rational Method Runoff Coefficient (Cl Calculation -2 Table .2 Composite USSCS Method Curve Number (C") Calculation A-2 Table 13.1 Effective annin's Roughness Coefficient (n) for Overland Sheet Flow -2 Table .2 Slope/Velocity Intercept Coefficient (k) for Shallow Concentrated Flow 13"3 Table 13.3 annin's Roughness Coefficient (n) for Open Channel Flow and Piped Flow - September , 2006 Page v 87 City of Saint John Storm Drainage Design Criteria Manual DEFINITION A12 roved orA2proval: means approval by the Engineer unless otherwise stated. The Engineer's decision will be final and binding. Cit means the City of Saint John, a body corporate and includes the City's personal representatives or successors. Consultant: means a consulting engineer or engineering firm who or which is currently licensed to practice within the Province of New Brunswick. evloor: means the owner of the area of land proposed for development or subdivision, or their designated representative. Development: means any erection, construction, addition, alteration, replacement, or relocation of or to any building or structure and any change or alteration in land use, buildings, structures, or surface cover. Drainage Area: (1) The area tributary to a single point of consideration, expressed in units of area. The drainage area may also be referred to as the catchment area , sbcatchmnt area, watershed, subwatershed, drainage basin, or drainage subasin. The area served by a drainage system receiving storm sewer discharge and surface water runoff. The area tributary to watercourse. Drainaoe Master Plan: means the compilation of data and mapping that delineates watersheds, indicates routes of the major and minor drainage systems, defines floodplains, indicates constraints associated with water quality and quantity, indicates erosion and bank stability problems, and indicates specific flood control and environmental objectives in the watershed. Engineer: means the Chief City Engineer and any Engineer who is employed by the City and has been designated by the Chief City Engineer to act on his/her behalf. loodolain: means the relatively flat or lowland area adjacent to: a river, stream, watercourse, ocean, lake, or other body of water which has been, or may be, temporarily covered with floodwater during storms of specified frequency. vdroaro: means a graph showing the discharge of water with respect to time at a given point within a subwatershed. Hvetogro: means a graph showing average rainfall, rainfall intensity, or rainfall volume with respect to time within a subwatershed. Ioervious: means a term applied to a material through which water cannot pass, or through which water passes with great difficulty over prolonged duration of time. Infiltration: (1) The migration of water through the interstices or pores of a soil or other porous medium. The quantity of groundwater which enters into a sanitary sewerage system through cracks and defective joints. The entrance of water from the ground into sewer or drain through breaks, defective joints, or porous walls. Absorption of liquid water by the soil, either as it falls as precipitation, or from a stream flowing over the surface. September , 2003 page 1 88 City of Saint John Storm Drainage Design Criteria Manual Intensitv: means the rate of precipitation derived from the quantity of precipitation expressed per unit of time. aior Storm: means the storm used for design purposes of the Major Storm Drainage System -the runoff from which is used for design and sizing the major storm drainages tem. The frequency of such a storm is 1 in 100 years (1% probability of being equalled or exceeded in any year). aior Storm Drainao System: means the storm drainagesystem which water will follow in a major storm when the capacity of the minor system is exceeded. The major system usually includes features such as: streets, curb and gutter systems, swales, and major drainage channels. Minor storm drainage systems may reduce the flow in many parts of the major storm drainage system by storing and conveying water underground. Design of a majorsystem is based on a storm frequency of 1 in 100 years. Minor for : means the storm used for design purposes of the Minor Storm Drainage System - the runoff from which is used for design and sizing the minor storm drainagesystem. The frequency of such a storm is 1 in 5 years (20x1® probability of being equalled or exceeded in any year). Minor Storm Drainage Svstem: means the storm drainagesystem which is designed to eliminate or minimize inconveniences or disruption o activity as result of runoff from the more frequent, less intense storms. The minor storm drainage system is sometimes termed the convenience system" or Initial system". The minor system may include many features ranging from curbs and gutters to storm sewer pipes and open drainage ways. Design of a minor system is based on a storm frequency of 1 in years. DQ : means the New Brunswick Department of Environment. DOT: means the New Brunswick Department of Transportation. Overland Flow: means the concentration and conveyance of storwater runoff over the ground surf ace. Pervious: means a term applied to material through which water passes relatively freely over short duration of time. Precipitation: means any moisture that falls from the atmosphere including: snow, sleet, rain, and hail. Private Easement: means a right given by a private citizen or private entity to another private citizen or private entity to make limited use of the private citizen's or private entity's property. Public Easement: means a right given by a private citizen or private entity to the City of Saint John to make limited use of the private citizen's or private entity's property. Professional Engineer: means a registered or licensed member, in good standing, of the Association of Professional Engineers and eosclentiss of New Brunswick. Runoff (Direct): means the total amount of surface runoff and subsurface storm runoff which reaches stream channels. September 9, 200B Page 89 City of Saint John Storm Drainage Design Criteria Manual Storm Drainaae Svstem: means a system receiving, conveying, and controlling discharges in response to precipitation and snowmelt. Such systems consist of: ditches, culverts, swales, subsurface interceptor drains, roadways, cu and gutters, catchasins, manholes, pipes, detention ponds, and service lateral lines. Stormwater Runoff Storaae: means the detention or retention of overland flow from a storm event allowing it to be released at set rate during or after the storm event. Detention Storaaq: means runoff that is detained during a storm and is released sometime after the peak of the storm has passed. Depression Storaae: means precipitation that is retained in small depressions and surface irregularities and does not become part of the stormwater runoff. Storm Service Lateral: means a pipe that conveys water from the area surrounding the foundation to a point of discharge. Stormwater Runoff: means the stormw ter resulting from precipitation falling onto an running off of the surface of subwatershed during and immediately following a period of rain, and/or snowmelt. Subdivision: means the division of any area of land into two or more parcels, including a resubdivision, or a consolidation of two or more parcels. urcharae: means the flow condition occurring in closed conduits when the hydraulic grade line is above the conduit crown, or the transition from open channel flow to pressurised flow. Watercourse: means the full width and length including: the bed, banks, sides and shoreline, or any part, of a river, creek, stream, spring, brook, lake, pond, reservoir, canal, ditch or other natural or artificial channel open to the atmosphere, the primary function of which is the conveyance or containment of water whether the flow be continuous or not, in accordance with, "The Clean Water Act - Revised Statutes of New Brunswick'. 1.1 Puroose September , 200 Page 90 City of Saint John 2 DRAINAGE S,TORM 2.1 General Storm Drainage Design Criteria Manual A storm drainage system is a system receiving, conveying, and controlling discharges in response to precipitation and snow melt. Such systems consist of: ditches, culverts, swales, subsurface interceptor drains, roadways, curb and gutters, catcbasins, manholes, pipes, detention ponds, and storm drainage service laterals. The Storm Drainage Design Criteria Manual illustrates the more common aspects encountered in the design of storm drainage systems. All storm drainagesystems within the City of Saint John shall be design to achieve the following objectives: In the City of Saint John, storm drainage systems are typically owned, operated, and maintain by either the City, the a Brunswick Department of Transportation, private landowners, or a combination of all three. Designs will be accompanied by statements of certification by the Consultant to the effect that designs have been completed in accordance with these guidelines. Where the Consultant uses standards other than those outlined in this document, they shall clearly indicate in all appropriate documents and plans those areas of difference. The acceptance by the City of Saint John of the design of proposed storm drainage systems shall not relieve the Consultant of the responsibility for proper design, and hence the Consultant will retain full responsibility and liability for their design. Like other municipal services, storm drainage systems must be carefully designed, reviewed, and approved prior to construction. In addition to these design criteria, all storm drainage systems shall conform to any requirements established by the New Brunswick Department of Environment ( DOE). No system shall be constructed until the design has been reviewed and approved by the City and by DOE, as applicable. September , 2008 Page 4 91 City of Saint John 2.2 esi Approach 2.2.1. Storm Drainaae Svste Tv es Storm Drainage Design Criteria Manual Developments shall be serviced by dual drainagesystem consisting of both minor ston-n drainage system (piped system) and major storm drainage system (overland system). 2.2.2. Dual Storm Drainaae S tern Desion The design of the dual storm drainage system, comprising the minorsystem and the major system, shall be carried out such that no proposed or existing structure be damaged by the runoff generated by any storm up to the 1 in 100 year return period storm. This requires proper care in the design of streets, curb and gutters, catchbasins, pipes, open channels, grading of lots and road profiles, setting of elevations or openings into buildings, foundation drains, roof drains, or other off-street connections. In the event that the Consultant identifies an existing structure that may be negatively impacted by the runoff generated by any storm up to the 1 in 100 year return period storm, the Consultant shall notify the Engineer so that the situation may be reviewed and resolved to the satisfaction of the Engineer on an individual basis. It is the responsibility of the Developer and/or Consultant to ensure that the proposed development does not create downstream flooding problem, or aggravate an existing downstream flooding problem (refer to 2.2.5 for extent of analysis). 2.2.2.1. Minor Storm rinaae S to The minor storm drainage system shall be designed to convey storwater runoff generated by the 1 in 5 year return period storm, thereby providing safe and convenient use of streets, lot areas, and other areas. The minor storm drainage system shall consist of: sal s, subsurface interceptor drains, cu and gutters, culverts, catchbasins, manholes, pipes or conduits and service lateral lines in those areas where piped storm drainage system is required. September , 2005 Page 5 92 City of Saint John 2.2.2.2. alor Storm rainaoe Svstern 2.2.3. Travelled Way Drainage Storm Drainage Design Criteria Manual For storms u to and including the 1 in year return period storm, the drainage design shall provide for a travelled way of adequate width such that safe passage of all vehicles in both directions for all road classifications is maintained. For sto s up to and including the 1 in 100 year return period storm, the drainage design shall meet the requirement that the depth and spread of flow does not exceed the cu height and does not exceed the right-of-way width for residential streets and local collector streets. In addition to the above criteria, for storm events u to and including the 1 in 10 year return period storm, the drainage design shall provide for a travelled way of adequate width such that safe passage o vehicles in both directions for major collector streets and arterial streets is maintained. 2.2.4. Storm Drainage Svst m Outfall The dual storm drainage system shall be extended to discharge to an existing downstream storm drainage system, or a watercourse. 2.2.5. xistino Storm Drainage Svstern Outfall The extent of any adverse impacts will be assessed by the Engineer based on this investigation. Depending upon the nature of any adverse impacts, the Engineer may require mitigative measures to be provided by the Consultant to the storm drainagesystem to prevent or alleviate such adverse impacts. 2.2.6. Basis of Design Design of the storm drainage system shall be based on the state of development anticipated to exist for both the subwaterse under design an upstream subwatersheds when both areas are completely developed in accordance with the land-use zoning in place at the time of design. September , 200 Page 93 City of Saint John 2.2.7. Developed Areas Storm Drainage Design Criteria Manual Except as indicated below in 2.2.8, design flows for residential, commercial, or industrial land uses (either existing or zoned as such for future development) shall be based on summer rainfall data and corresponding runoff coefficients for summer conditions. 2.2.8. ndeveiooed Areas When the area under design includes significant proportion of undeveloped land (existing and zoned to remain undeveloped), peak design flows shall be the largest of flows estimated for both winter and summer conditions. 2.2.9. Lono Duration When the area under design requires calculation of flows for durations greater than 6 hours, design flows shall be the largest of the flows estimated for both winter and summer conditions. 2.2.10. Tailwater Conditions here the area under design includes an outfall to a watercourse or open ocean, consideration shall be given to themaximum tailwater condition occurring during peak flood level of the watercourse, maximum high tide, and/or storm surge. In addition, where discharge is directed to water bodies affected by sea level, 0. m shall be added to the tailwater elevation to recognize the effects of climate change. 2.2.11. esion Storm Duration Selection of the 2-hour or 24-hour design storm shall consider the time of concentration and presence of storage facilities such that the storm duration is of sufficient length to examine the performance of the hydraulic structures in the watershed including storage facilities. In considering this issue, it may be appropriate to utilize design storms longer than 2 hours in duration. 2.3 Meteorolooir-all Data Rainfall data is used in a variety of forms including intensity-duration-frequency curves, synthetic design storms, historical design storms, and historical long-term rainfall records. Selection of the proper form depends upon the type of computational procedure to be used, contingent upon the type of problem to be solved and the level of analysis required. 2.3.1. Rainfall Intensitv - Duration - rauencv Curve Appendix D contains rainfall intensity- duration -frequency curves which are based on annual rainfall at the Saint John Environment Canada weather station. Additional detailed historical rainfall information is available through the Atlantic Climate Centre of Environment Canada. 2.3.2. Svnthetic Desion Storm September 9, 2006 Page 7 94 City of Saint John 2.3.3. Historical Desion Storm Storm Drainage Design Criteria Manual In some instances the design of storm drainage systems requires the input of historical design storms for calibration of hydrologic and hydraulic models. Historical design storm hyetograhs are intended to represent a specific recorded rainfall. Additional detailed historical rainfall information is available through the Atlantic Climate Centre of Environment Canada. 2.4 Runoff Methodolow Results may need to be verified by a second method, or calibration based on flow measurement. 2.4.1. The Rational Method 2.4.2. The USSCS Method Methods described in the United States Soil Conservation Service (USSCS) Technical Report No. 20 and No. 55 may be used to determine peak flow and volume for rural areas, to determine urbanization impacts, and to evaluate the performance of storage facilities. 2.4.3. SWMM and OTTSWMM The United States Environmental Protection Agency (P), Storm Water Management Model (S and the University of Ottawa Storm Water Management Model ( S ) may be used for design of piped systems and to model overland flow in a majors tem. 2.4.4. HY O and OTTHY O The Hydrologic of (Y O) and the University of Ottawa Hydrologic Model (O HY ) may be used for the development of storm drainage master plans, and in the analysis of sto water management proposals for new development. The model includes capability for storage calculations and stream channel routing. 2.4.5. EC The United States Army Corps of Engineers (SAC) Hydrologic Engineering Center (NEC) model may be used for modeling overland storm drainage systems, watercourses and determining the extent of floodplains. September , 2008 Page 5 95 City of Saint John . w rolo is sin Criteria 2.5.1. Rational Method 2.5.1.1. Runoff Coefficients Storm Drainage Design Criteria Manual Tables 2.1 and 2.2 respectively present Rational Method runoff coefficients appropriate for various land uses and surface types. Selection of values from Tables 2.1 and 2.2 shall be based on permeability of the surface, lot size, soil conditions, and other relevant considerations. For residential, commercial or industrial land uses, rainfall intensities from Figure .1 (Appendix ) shall be used with coefficients for summer ground conditions, unless use of winter conditions is justified by Section 2.2.9. Where runoff from an area that includes a significant proportion of undeveloped land is to be determined, comparison shall be made between summer and winter ground conditions using winter runoff coefficients from Table 2.3 and winter rainfall intensities from Figure . (Appendix D) accounting for snomelt contributions. For winter or year-round runoff calculations, the coefficients from Tables 2.1, 2.2, and . shall be increased according to Table 2.4 for the 1 in 100 year return period. Table 2.9 Rational Method Reno Coefficients for Various Areas for Summer Conditions Character of Area De"scription of Area Runoff Coefficient Industrial Liht 0.50 to 0.80 Heavy 0.60 to 0.90 Commercial Downtown 0.70 to 0.95 Neighbourhood i 0.50 to 0.70 Residential Single-Family I 0.30 to 0.50 Detached Multi-Unit 0.40 to 0.60 Attached Multi-Unit 0.60 to 0.75 Suburban. Unserviced 0.25 to 0.40 Apartment 0.50 to 0.70 Other I Park, Cemetery 0.10 to 0.25 lavgroun 1 0.20 to 0.40 Railroad Yard 0.20 to 0.40 ni rovedNac nt Lands 0.10 to 0.30 Table 2.2 a io t Method uno Coefficients for Various Surfaces for Summer Conditions Character of Surface ecCtion of Su°a Runoff Coefficient' Asphalt 0.70 to 0.95 Impervious Concrete I 0.80 to 0.95 Brick 0.70 to 0.85 Rooftop 0.75 to 0.95 Lawn, Sandy Soil, < 2% 0.05 to 0.10 Lawn, Sandy Soil, 2%-7% 0.10 to 0.15 Pervious Lawn, Sandy Soil, > 7%® 0.15 to 0.20 Lawn, Clayey Soil, <2% 0.13 to 0.17 Lawn, Clavev Soil, 2%-7% i 0.18 to 0.22 Lawn, lavev Soil, >7% I 0.25 to 0.35 Note: Higher values than those presented in Tables 2.1 and 2.2 are required to account for steeply sloped areas, longer duration events, and longer return perio to account for decrease infiltration and other losses. September , 2008 Page 9 96 City of Saint John Storm Drainage Design Criteria Manual Table 2. Rational Method Runoff Coeff i ie _ for the 1 Year etas m Period 2.5.1.2. Winter Runoff here calculation of winter runoff is required, frozen ground shall be simulated by assuming the area to be 80% paved in a i in 5 year design storm and 100% paved in a 1 in 100 year design storm. Winter rainfall intensities from Figure . (Appendix D) shall be used for calculating winter runoff. 2.5.1.3. Snowmelt Estimation of snowmelt contribution is complex process dependent on number of variables, often not published for a given region. In lieu of available data, estimated snowmelt of 1. m per hour shall be added to winter rainfall intensity. 2.5.1.4. Time of Concentration 2.5.2. United States Soil Conservation Service (U SCSI Method 2.5.2.1. vroloolc Soil Grouo (HSG) The SSC Method categorizes soils into one of four hydrologic soil groups (SG) contingent upon its surface infiltration rate, and subsurface permeability rate. Table 2.5 presents SSCS Method hydrologic soil groups. September , 2008 Page 10 97 City of Saint John Storm Drainage Design Criteria Manual Table . USSCS Method Hydrologic Soil Group (S) Classification r U CS Method Description Hydrologic Soil Group ( S) • Very low runoff potential A Very high infiltration rate (consistent with well drained sand and gravel) • Moderate runoff potential • Moderate infiltration rate (consistent with silt and sand) • Nigh runoff potential C . Low infiltration rate (consistent with clay and silt) • Very high runoff potential D Very low infiltration rate (consistent with saturated clays and high water tables) 2.5.2.2. USSCS Method Curare Numbers September g® 2005 Page 11 98 City of Saint John Character o Area Storm Drainage Design Criteria Manual Table 2.6 USSCS Method e Numbers Hydrologic Average Condition Impervious re Pervious Areas (Open Space, Lawn, Park) Im pervious Areas Roadways Industrial Commercial Residential Newly Graded Meadow Woods Farmsteads 2.6 Minor for Dralinaae Svstern 2.6.1. Design Reuirements Poor rass cover <50%) M Fair (grass cover 50%-75%) I Good (rass cover > 75%) I Paved with curb and nutter Paved with open ditch Gravel with open ditch Dirt with open ditch 72 85 65 3 30 25 0 12 Minor storm drainage systems shall be designed to convey, without surcharge, the runoff resulting from the 1 in 5 year return period storm. As a preliminary check on the capacity o a piped stormsystem, the annin's equation can be used. This will be particularly useful for initial sizing of the pipes. However, a more detailed analysis of the system as a whole will be required. Analysis of the capacity of a proposed or existing storm sewer system will determine the hydraulic grade line (H L) when the stormsystem is conveying the 1 in 5 year flows, and will take into account losses at manholes and other junctions, the headloss through the pipes, and any backwater conditions at the outlet of the storm sewer system. To ensure that the minor storm drainage system is not subjected to flows greater than its design capacity, it is required that the Consultant check the total inlet capacity for the entire system. It is likely that this analysis will determine that during major storm, flows greater than a 1 in 5 year return period storm will enter the storm sewer system, and the Consultant will likely need to specify inlet control devices (ICDs) to limit the quantity of stormwater runoff that enters the minor September 9, 2008 Page 12 99 City of Saint John Storm Drainage Design Criteria Manual storm drainage system. To streamline the design process, the Consultant may calculate the 1 in year flows to each catchbasin using the appropriate hydrologic methods, specify an inlet control device for each catchbasin which limits the flow to approximately the design flow for the 1 in 5 year storm, and then calculate the hydraulic grade line. Contingent upon the results of hydraulic grade line analysis, it may be necessary to revise some of the junctions, or revise some of the storm sewer main diameters to ensure that the hydraulic grade line is contained within the pipe. 2.6.2. Minimum Velocitv Under peak design flow (PD) conditions from the tributary area, when fully developed, stormwater flow velocities in pipes must be a minimum of 0. m/s to maintain self-cleansing of the pipes. 2.6.3. Maximum Velocitv Under peak design flow (PF) conditions from the tributary area, when fully developed, stormwater flow velocities in pipes must not exceed a maximum of 6.0 m/s to reduce the potential for scour. 2.6.4. Minimum Diameter Storm sewer main diameters shall not be less than 300 mm. Catchbasin lateral diameters shall not be less than 200 . 2.6.5. Changes in Diameter Storm sewer main diameters must not decrease in the downstream direction. The exception is an inlet pipe being oversized to overcome the effects of inlet control. 2.6.6. Minimum Slone The minimum pipe slope for ston-n sewer mains shall be 0.4%. The minimum slope for storm sewer mains on a permanent dead-end shall be 0.6%. Under special conditions, and upon approval from the Engineer, slopes less than 0.4% (mains) and 0.6% (dead-ends) may be permitted provided that self-cleansing velocities under full flow conditions are maintained. Minimum pipe slope for catchbasin laterals shall be 1.0%. 2.6.7. Minimum Deot The depth of storm sewer mains, measured from the design grade of the final surface to the top of the pipe, must be a minimum of 1.2 m. Catchbasin laterals shall have a minimum depth of cover of 0. m. 2.6.8. Maximum DeDth The depth o storm sewer mains, measured from the design grade of the final surface to the top of the pipe must not exceed a maximum of 6.0 . Under special conditions, and upon approval from the Engineer, themaximum depth of storm sewer mains may be increased such that the depth to the top of the pipe at any manhole location shall not exceed .0 . 2.6.9. Location All storm sewer mains, outfails, and appurtenances shall be located within the street right-of-way or an easement for municipal services owned by the City of Saint John. September 9, 2008 Page 13 100 City of Saint John Storm Drainage Design Criteria Manual Easements for municipal services shall be of sufficient width to allow safe access to the pipe line in accordance with the requirements of the Occupational Health and Safety Act for the Province of New Brunswick. The minimum width of an easement for municipal services shall be 6.0 m. However, the actual width shall depend upon the depth and size of any pipe contained therein such that safe access to the pipe is possible, and upon the direction of the Engineer. Depending upon the length and location of the easement for municipal services, the City may require a service road to be provided within the easement for municipal services for access and maintenance purposes. Where master planning indicates a need to accommodate future upstream lands naturally tributary to the drainage area, an easement for municipal services shall be provided by the Developer from the edge of the street right-of-way to the upstream limit of the subdivision. 2.6.10. Manholes A manhole must be provide on a storm sewer main at any change in diameter, material, horizontal alignment, vertical alignment, pipe main junctions, and where a catcasin is to be connected to a storm sewer main. Where storm sewer main diameter is less than 1,500 mm, manhole spacing shall not exceed 120 . Where a storm sewer main diameter i equal to or greater than 1,600 mm, manhole spacing will b determine in consultation with the Engineer. The following criteria shall be used for pipe elevation and alignment in storm drainage manholes to account for energy losses through the manhole: Manhole ladders are not permitted. 2.6.11. Storm rainaoe Service Laterals All storm drainage service laterals shall be installed according to the following provisions: For single-family lots, one storm drainage service lateral is to be supplied to each existing lot or potential future lot which could be created under the zoning in effect at the time of approval; ® For semi-detached lots, one storm drainage service lateral is required; September 9, 2006 Page 1 101 City of Saint John Storm Drainage Design Criteria Manual • For single-family and semi-detached lots, storm drainage service laterals shall be a minimum diameter of 100 m. Storm drainage service laterals for other forms of development shall be sized in accordance with the design flow; • The storm drainage lateral shall be laid at a minimum grade of 1% to the limit of the street right-of-way. 2.6.12. Groundwater iartion The Consultant shall assess the possibility of groundwater migration through mainline, lateral, and service lateral trenches resulting from the use of pervious bedding material. Corrective measures, including provision of impermeable collars or plugs, to reduce the potential for basement flooding or undermining by erosion resulting from groundwater migration shall be employed. 2.6.13. Foundation Drains Foundation drains will normally be connected by gravity to the minor storm drainage system unless the Consultant determines that surcharging of the system in 1 i 100 year design storm will result in basement flooding or foundation damage. The invert elevation of the lateral at the limit of the street right-of-way shall be established at least 300 m above the elevation of the obvert of the storm sewer main at the point of connection. Where minor storm drainagesystem does not exist, other options may be permitted as specified in the National Building Code of Canada, latest edition, Division , Part 9.14 - Drainage. Foundation drains shall not be permitted to discharge to the ground surface in such a way as to direct stormwater runoff to the street surface, walkways, or adjacent private property. Storm drainage service laterals shall not be connected to sanitary sewer service laterals or mains. 2.6.14. Roof Drains For residential developments, roof drains shall not be connected to storm drains, but shall discharge onto splash pads at the ground surface minimum of 600 m from the foundation wall in a manner that will carry water away from the foundation wall. For developments other than residential, roof drains may be directly connected to the piped storm drainage system provided the Consultant confirms sufficient capacity exists. 2.6.15. Catchbasins Catchbasins shall be installed at the cu of the street and shall be adequately spaced to prevent excessive water from flowing in the travelled lanes during storm events corresponding to the design of the minor system. Themaximum distance for curb flow prior to being intercepted by a catchbasin shall be 120 m. At intersections, catchbasin locations shall be dependent upon the slopes of intersecting streets and the alignment of the intersection. It is vital that the interception capacity of the system of catchbasins be compatible with the design capacity of the storm drainage system. While the storm drainage mains will be designed for open channel flow conditions for the 1 in 5 year return period storm, the actual flows captured by the catchbasins during the 1 in 100 year return period storm shall be determined. September 9, 2006 Page 15 102 City of Saint John Storm Drainage Design Criteria Manual In areas where there is a potential for contamination of sto water ( . near service stations), the Engineer may require inverted siphons in catch sins or other specialized sto water treatment units. All catchbasin laterals shall be connected to the manhole with an invert 1 m above the invert of the outgoing pipe. In cases where the diameter of the outgoing pipe is greater than 1 m, catchbasin laterals shall b connected to the manhole such that the invert of the catchbasin lateral is at the same elevation as the obvert of the outgoing pipe. Catchbasin laterals shall not protrude into the catchbasin or manhole by more than 150 mm and shall be grouted with an approved non-shrink rout and finished on the inside and outside of the structure. Catchbasin to catchbasin connections are not permitted, unless approved by Engineer. 2.6.16. Inlet Control Devices Inlet control devices (ICDs) must be provided where there is risk of surcharging the minor storm drainage system by storm events that exceed the 1 in 5 year return period. Typical ICD sizing requirements for medium density residential development are provided in Table .7. Detailed ICD sizing requirements and theory are provided in Appendix C. Where [CDs are specified in catcasins, prefabricated ICDs can be used. Alternatively, they can be installed by cutting and grouting the lateral sufficiently inside the catchbasin to allow the placement of a cap on the end of the lateral with the appropriate size orifice to control the flows. 2.6.17. Inlets Inlets to piped storm drainage systems shall require grates to prevent entry for pipes 375 mm in diameter or larger. The orientation of the bars on the grate shall be vertical. The design of the inlet shall take into consideration the effect of the grating on restriction of flow into the pipe. Refer to Section 2.8.9 for grate design requirements. 2.6.18. utfalls Design of outflls from piped storm drainagesystems into any receiving body of water shall take into consideration such factors as normal water level, public safety, erosion control and aesthetics. utfalls from piped storm drainage systems of 375 m in diameter and larger shall require grates to prevent entry, unless otherwise directed by the Engineer. The orientation of the bars on the grate shall be horizontal. The design of the outfall shall take into consideration the effect of the grating on restriction of flow out of the pipe. Inverts of outfall pipes shall be installed above the normal winter ice level in the receiving stream, wherever possible. Refer to Section 2.13.9 for grate design requirements. September , 2006 Page 15 103 City of Saint John 2.6.19. Required Pie Strength Storm Drainage Design Criteria Manual All pipe installed within the street right-of-way, or in an easement for municipal services, shall be as specified in the City of Saint John General Specifications, latest revision. Required pipe strength shall be determined using the Marston and Spangler equations, or by nomograph method as published by the American Concrete Pipe Association for reinforced concrete pipe or the Uni-Bell PVC Pipe Association for PVC pipe. 2.6.20. Separation of Total SusQnd Solids (TSS)For multi-family residential, institutional, industrial, and commercial buildings, and for subdivisions where the Engineer deems necessary, stormwater treatment systems capable of meeting or exceeding the following performance criteria shall be required: For uniformity in benchmarking different technologies, TSS removal is to be based on the following Environmental Protection Agency (EPA) standard particle size distribution (PSD) The specific gravity to be used for unit sizing purposes is 2.65 for all particle sizes. The select manufacturer of stormwater treatment systems shall submit design drawings and calculations to the Consultant for review and approval. In addition, the manufacturer shall provide written certification by a registered Professional Engineer of the unit's projected performance for the specific project. .7 Mai or for r i ae Svstem 2.7.1. Minor Storms In storms corresponding to the basis of design for the minor drainagesystem, it is expected that roadways will remain free of water other than that amount accumulated between inlets. 2.7.2. for Storms For barrier-type curb applications, storm drainage design shall provide that the depth and spread of flow in a 1 in 100 year return period storm shall be contained within the right-of-way. For mountable-type curb applications, the area located directly behind the curb must be graded in order that there be no overflow discharged from the right-of-way except at easements for municipal services designed to convey the overland flow. September 9, 2008 Page 17 104 City of Saint John Storm Drainage Design Criteria Manual All low points in the roadway profile roust be designed to collect and convey stormwater runoff off the roadway via a drainage easement designed to convey the overland flow. Provision shall be made to remove runoff into drainage channels, watercourses, and pipe systems at low points and at intervals such that this criteria is achieved. 2.7.3. Off-Street Drainage In order to avoid seepage and winter icing problems on the street caused b groundwater seeping over the top of the curb, the Consultant shall provide a perforated cu drainage system, where required. Concentrated surface flows reaching the street right-of-way shall be directed to pipe inlet. Catch basins shall be installed at locations where flow over the cu creates winter icing . Area catcbasins with pyramid grates shall be installed in off-street locations where concentrated flow would otherwise cross a sidewalk or walkway. 2.7.4. Ditches and Coen Channels Roadway ditches, where cu and guttersystems are not required, shall be designed to conform to the typical cross section for rural roads as detailed the City of Saint John General Specifications, latest revision. Ditches shall b designed with adequate capacity to carry the flow expected from the 1 in 100 year return period storm. Ditches shall have a minimum longitudinal grade of 1% unless otherwise approved by the Engineer. 2.7.5. Maximum Velocity To minimize erosion, maximum permissible velocities in ditches or open channels that convey stormwter runoff shall not exceed values set forth in Table 2.13 in a 1 in 100 year return period storm unless the channel is lined or acceptable energy dissipation facilities are provided. Table 2. Maximum Permissible l l ci . Channel' atrial Maximum Permissible Mean gel l i ,amls) Fine Sand I 0.45 Coarse Sand 0.75 `Fine Gravel 1.85 Earth - Sandy Silt 0.50 I Earth - Silty Clay 1.05 Earth - Clay 1.20 4 Bermuda Grass Lined - art - Sanqy Silt I _ 1.65 Bermuda Grass Line - Earth - Silty Clay ( 2.45 { Kentucky Blue Grass Lined - Earth - Sandy Silt _ 1.50 Kentucky Blue Grass Lined ® art - Silty Clay 2.15 f Sediments Bedrock - Poor 3.05 Sediments Bedrock - Sandstone 2.45 Sedimentary Bedrock - Shale 1.05 Igneous Bedrock 6.10 Metamorphic Bedrock 6.10 September , 2008 Page 16 105 City of Saint John 2. Culverts 2.8.1. Minimum Diameter Storm Drainage Design Criteria Manual Minimum culvert diameters shall be 450 m for circular culverts. Minimum culvert width by height is 450 x 450 mm for rectangular culverts. No downstream decrease in culvert sizing shall be permitted except to improve inlet hydraulics. 2.8.2. Minimum Death Minimum cover for culverts under roadways is to be in accordance with manufacturer's specifications. 2.8.3. Maximum Death In areas of excessive depth of bury, the Engineer may require the Consultant to submit pipe strength calculations including earth loading, line loading, and induced loading, accounting for site conditions and construction practices. 2.8.4. Hvdraulic Capacity Culverts are to be sized to convey instantaneous peak flows with a headwater depth (f-! to culvert diameter (D) ratio of 1.0 accounting for both inlet control and outlet control. Culverts located under driveways and roadways are to be designed to accommodate the 1 in 5 year return period storm, unless otherwise directed by the Engineer. Culverts located in watercourses are to be designed to accommodate the 1 in 100 year return period storm, unless otherwise directed by the Engineer. 2.8.5. Maximum Headwater Death September , 2008 Page 1 106 City of Saint John Storm Drainage Design Criteria Manual 2.8.6. Inlet Design An approved inlet headwall, or some other acceptable form of embankment stabilization and erosion control is required for all culverts under roadways. 2.8.7. Outlet esin An approved outlet headwall, or some other acceptable form of embankment stabilization and erosion control is required for all culverts under roadways. 2.8.8. Outlet Velocitv Themaximum culvert outlet velocity shall be 4.0 /s. riprap splash pad and apron must be designed by the Consultant to transition the culvert outlet velocity to the mean downstream channel velocity. irp shall be sized in accordance with Equation 2.. where: aR =0.19.2 „wan = equivalent spherical diameter of rira (m) V = culvert outlet velocity (m/s) [2.2] Culvert outlet velocities must not exceed the maximum permissible mean channel velocities for a given channel material as presented in Table 2.8. 2.8.9. Inlet and Outlet Grates Culverts under driveways and roadways less that 25 m in length shall not normally require inlet and outlet grates. Culverts 25 m and longer shall be equipped with inlet and outlet grates for pipe sizes larger than 300 m up to and including 1050 mm diameter, unless otherwise directed by the Engineer. Culverts with pipe size greater than 11050 diameter, regardless of length, shall not require inlet and outlet grates, unless otherwise require by the Engineer. Inlet grates shall be constructed of vertically oriented bars. Outlet grates shall be constructed of horizontally oriented bars. Design and sizing of inlet and outlet rates must account for the restriction in flow created by the grate and blockage. Under no circumstances shall a culvert be equipped with an outlet grate and not an inlet grate. Generally, the cross sectional area of the grate shall be 5 to 10 times the cross sectional area of the pipe. Placement of the grate shall be at least one pipe diameter from the end of the pipe. 2.8.10. Culvert Materials Culverts under driveways shall be as per the City of Saint John Genera! Specifications, latest revision. Culverts under roadways shall be reinforced concrete pipe (RCP), unless approved otherwise by the Engineer. September 9, 2008 Page 20 107 City of Saint John 2.9 Downstream Effects 2.9.1. Other Considerations Storm Drainage Design Criteria Manual Explicit consideration shall be given to public safety, New Brunswick Department of Environment ( DOE) regulations, New Brunswick Department of Transportation ( OT) regulations, nuisance, and maintenance implications of ditches, open channels, and drainage courses. Attempts shall be made to limit the number of partial enclosures of a ditch, open channel, or drainage course by driveways, roadways, and other crossings. 2.9.2. Stormwater Control Facilities Such storage facilities shall be designed to control the peak runoff conditions for various storm events up to the 100 year return period storm. 2.9.3. Storm rainaae Easement for unicloal Services No storm drainage is to be carried onto, through, or over private property, other than by a watercourse, excavated ditch, or minor storm drainage system. To ensure access to storm drainagesystems, the Developer is to secure for conveyance to the City, easements for municipal services of adequate width in the following cases: Excavated ditches or storm sewers within the boundary of the subdivision, • here need is identified by the City to accommodate future upstream drainage, an easement for municipal service shall run from the roadway to the upstream limits of the subdivision; 2.9.4. ischarae to dl cent Properties All storm drainage is to be self-contained within the subdivision limits, except for natural drainage associated with runoff from undeveloped areas. However, runoff from within the subdivision may be directed to a natural stream, watercourse, or a municipal storm drainage system. In all cases, concentration and conveyance of stormwater to adjacent properties outside the subdivision limits is prohibited unless the developer obtains the necessary agreements from the adjacent property owners. September , 2008 Page 21 108 City of Saint John 2.10 Analysis of i i r Drainaap Systems Storm Drainage Design Criteria Manual In the absence of existing storm drainage master planning, it may be necessary to analyze the capacity of existing storm drainage systems. This may be required in the event proposed development increases sto water runoff to an existing system, an it is unknown if the existing system can convey the additional flows without problems. It may also be necessary to analyze an existing system due to complaints of flooding or problems in the system. Where Consultants are require to analyze an existing storm drainagesystem within the City of Saint John, the following procedure shall be followed: 2.10.1. Hvdrolooic }final si here existing systems are being analyzed, it is important to determine the peak stormwater runoff to a given point in system caused by severe rainfall and snowmelt events. Where storage facilities are included in the analysis, it may be necessary to determine the hyroraph of the stormwater runoff to a particular point; that is, the simple instantaneous peak flow will not be adequate to analyze storage facilities. In determining the stormwater runoff or hyrorahs, the methods as described in Section . shall be used. 2.10.2. Hv raulic Rn lvsis For each component of the existing storm drainage system such as: storm sewer main, open channel, watercourse, or culvert, the hydraulic capacity of that portion of the system must be determined and compared to the flow derived from the hydrologic calculations. The following procedures are accepted for determining the hydraulic capacity of storm drainage structures: 2.10.2.1. Open Ditches, Channels, and Watercourses September , 200 Page 22 109 City of Saint John 2.10.2.2. Culverts Storm Drainage Design Criteria Manual To calculate the hydraulic capacity of a culvert, the inlet capacity of the culvert and the outlet capacity shall be checked taking into consideration maximum tailwater elevation at the outlet of the culvert. Also to be checked is the barrel capacity of the culvert using the annin's equation. 2.10.2.3. Minor Storm Sewer System Minor storm sewer systems consist of storm sewer mains, manholes, catchbasins, and various inlets and outlets. The capacity of a storm sewer system shall be checked as follows: where. `°p as 1 in year design flow (Us) full flow pipe capacity (Vs) September 9, 2008 Page 23 110 City of Saint John 2.10.2.4. Storm Drainage Design Criteria Manual tormater Detention Structures Components of a storm drainage system may include natural ponds, lakes, or man- made storm drainage detention facilities to reduce the peak flow downstream. The following procedures shall be used to check the performance of a storm drainage detention facility: Table 2.11 a nin 's Roughness Coefficient (n) for, Open Channel Flow and Piped Flow an In 's terial Description Roughness Ma Coefficient W Closed Asbestos-Cement Pipe 0.011 to 0.015 Conduits rick 0.013 to 0.017 Cast Iron Pipe (Cement Lined) 0.011 to 0.015 Concrete Concrete (monolithic) 0.012 to 0.014 Reinforced Concrete Pipe (RCP) 0.011 to 0.015 Corrugated Corrugated Metal Pipe (plain) 0.022 to 0.026 Steel Corrugated Metal Pipe (paved invert) 0.018 to 0.022 Pipe I Corrugated etal.lpe (spun asphalt lined) 0.011 to 0.015 Plastic Pipe fibbed 0.010 to 0.012 PVC D Plain 0.009 to 0.011 Vitrified Vitrified Clay Pipe I 0.011 to 0.015 Clay Vitrified Clay Liner Plate I 0.013 to 0.017 Lined Asphalt 0.013 to 0.017 Channels rick 0.012 to 0.018 _ Concrete I 0.011 to 0.020 Rubble or Riprap 0.020 to 0.035 Vegetal 0.030 to 0.400 Excavated Earth, straight and uniform I 0.020 to 0.030 Channels [ Earth, curved and uniform I 0.025 to 0.040 Rock 0.030 to 0.045 Unmaintaine 0.050 to 0.140 Natural r Regular section 0.03 to 0.07 Channels ' Irregular section with pools 0.04 to 0.10 September 9, 2008 Page 24 111 City of Saint John 2.11 Off-Street rains a vste 2.11.1. General Storm Drainage Design Criteria Manual A complete and property functioning Storm Drainage System includes a variety of components which may be grouped into two categories: The City is the administrator of subdivision and building construction for the City of Saint John. Within this context, it is an objective of the City of Saint John to facilitate and regulate the establishment of complete and properly functioning Storm Drainage System to serve new building construction. An important group of elements in a Storm Drainage System are the Community Systems located outside of the street limits. Poor off-street grading and drainage can lead to unsafe conditions, extensive and costly maintenance, property damage, and loss of use of lot areas. The primary purpose of this section of the Storm Drainage Design Criteria Manual is to facilitate and regulate design and construction with respect to the Community Systems located outside of the street limits. 2.11.2. Roles and esoosibilities Several parties are typically involved in the design, construction, and maintenance of the Community Systems providing off-street drainage. Their roles and responsibilities within the context of this section of the Storm Drainage Design Criteria Manual are described as follows: Consultant The Consultant is responsible for the preparation of the design of the Community Systems, such that when construction of the design takes place, the objectives of the Storm Drainage Design Criteria Manual are met. In car °ng out this responsibility, the Consultant is to provide for adequate initial construction such that undue ongoing maintenance obligations are not placed on the Homeowner or the City. Contractor The Contractor is responsible for the construction of the Community Systems in accordance with the design and provisions required by the City and in a good and workmanlike manner. It is required that the Contractor not deviate from the design without prior consultation with the Consultant. If unusual or unanticipated site conditions are encountered during construction, the Contractor shall advise the Consultant immediately. Developer The Developer is the owner of the land proposed for subdivision or development, and includes anyone acting as his/her agent. With respect to lot grading and drainage, the Developer is responsible for construction of the Community Systems identified by the Engineer as being the Developer's responsibility. This will include construction works within easements, be they public or private, and in certain instances will involve pre-grading September 9, 2008 Page 25 112 City of Saint John Storm Drainage Design Criteria Manual of entire lot areas to prevent pondin of water or other drainage problems. Construction of grades along common lot lines and grading of entire lots where community grading concerns do not exist will generally not be required. 2.11.3. biectives The Community Systems designed within the context of the Storm Drainage Design Criteria Manual shall achieve the following objectives: September , 2008 Page 6 113 City of Saint John Storm Drainage Design Criteria Manual In the preparation of a design that meets the above objectives, the Consultant is encouraged to strive for an attractive living environment and give consideration to factors such as the following: 2.11.4. Design Criteria - Off-Street Svstems and Subdivision G raino The Design Criteria for lot grading and drainage are to cover the more common aspects of design encountered in lot grading and drainage development. Local conditions may influence the design criteria and design requirements, for example, circumstances where soils are not free draining may require a flatter maximum permissible slope. Additional requirements affecting design are contained in other relevant documents, such as the National Building Code of Canada. The Criteria provided herein are for information and will sere as the benchmark for review of Subdivision Grading Plans in typical circumstances. 2.11.4.1. Community Systems Community Systems are to be designed in accordance with the following criteria: Ground Surface September 9, 2008 Page 27 114 City of Saint John Storm Drainage Design Criteria Manual Off-Street ales Catchasins Underdrains Underrins are to be used to remove surface and subsurface water, to drain wet areas and other areas of poor drainage, or where minimum slopes with respect to lot surface or sales cannot achieved. September , 2008 Page 28 115 City o Saint John Easements Storm Drainage Design Criteria Manual 2.11.5. Multi-Unit Residential, Institutional, Industrial and Commercial uildinas Although ownership of the storm system and responsibility for maintenance shall remain private, design of the Storm Drainage System for multi-unit residential, institutional, industrial, and commercial buildings shall conform to the to Drainage Design Criteria anuaL 2.12 Erosion and Sedimentation Control Stormwater management systems shall be an integral part of overall site design and development. The Consultant shall submit an erosion and sedimentation control plan in conformity with all applicable municipal and provincial regulations and guidelines. The plan shall include both short-term measures applicable during construction and long-term measures after completion of development. September 9, 2008 Page 9 116 City of Saint John Storm Drainage Design Criteria Manual Site design shall mace optimum use of existing topography and vegetation and minimize cut and till operations. During construction, site design shall prevent! inimize surface water flogs across or from the construction site. Development of the site shall be based on exposing a minimum area of the site for the minimum time. The control plan shall include the following: Long-term environmental protection measures shall include designs to minimize erosion and sediment flow, protect outfall areas, minimize disruption of watercourses, utilize wetlands for natural filtration, and provide for groundwater recharge when possible. September , 2006 Page 30 117 City of Saint John 3 SUBMISSION REQUIREMENTS .1 Scope . Municipal Infrastructure Storm Drainage Design Criteria Manual If the subdivision requires the installation or upgrading of any storm drainage infrastructure, the following information must be provided. ■ Two (2) paper copies of the Storm Drainage Plan prepared in accordance with Section ■ Two (2) paper copies of the Subdivision Grading Plan prepared in accordance with Section 3.5. ■ Two (2) paper copies of the Erosion and Sedimentation Control Plan prepared in accordance with Section ■ Two (2) paper copies of the Engineering Design Brief prepared in accordance with Section 3.7. . r i a ire ants 3.3.1 General All Storm Drainage Plans, Subdivision Grading Plans, and Erosion and Sedimentation Control Plans must b prepared under the direct supervision of, and be signed and sealed by a member, or a Licence to Practice member, of the Association of Professional Engineers and eoscientists of New Brunswick (PEN 3.3.2 Units Plans must be submitted in SI units on standard size drawing sheets. 3.3.3 Scale Wherever possible, plans are to be drafted in one of the following standard metric ratios: ■ 1 : 250 ■ 1 : 500 ■ 1 :1,000 ■ 1 :2,000 A graphic bar scale is to be provided on all plans. September , 200 Page 31 118 City of Saint John 3. for r ina a Plan Storm Drainage Design Criteria Manual • 1 in 100 year flood limits of watercourse along with 1:100 year flood elevations. 3.4.1 u®nleentarv Calculations In addition to the above requirements, the Developer must submit to the City computational sheets, and related model output used to determine: • anning`s capacity analysis • Hydraulic grade line analysis • Major drain depth and spread of flow . Subdivision Gradino Plan Subdivision Grading Plans, in addition to the requirements of Section 3.3, must include the following: site layout including proposed streets, lots and approximate location of proposed structures; • pre-development contours at an interval not exceeding 1 rn; proposed landscaping features on each lot including driveways, parking lots, and grassed areas; proposed finished grade elevations at the following locations: • centreline of streets • corners of all lots, easements, and walkways • proposed foundation wall elevation proposed basement floor elevation proposed drainage swales or ditches • pattern and direction of post-development surface drainage including lots, swales, and major storm drainage system; • location and layout of the minor storm drainage system including manholes, catchbasins, and storm sewer. September 9, 2006 Page 32 119 City of Saint John Storm Drainage Design Criteria Manual 3.6 Erosion and Sedimentation Control Plans Erosion and Sedimentation Control Plans, in addition to the requirements of Section 3.3, shall include the following: • information on the soils, including description of various soils. .7 Enaineerina e i Brief In an effort to facilitate the review and approval of proposed subdivision plans, the Consultant is required to submit to the City an Engineering Design Brief which outlines and summarizes design assumptions and approaches contained within the subdivision submission. The Engineering Design Brief shall provide commentary on the storm drainage system design, the subdivision grading design, and the erosion and sedimentation control plan. The Engineering Design Brief shall clearly identify where design assumptions and approaches are consistent with recommendations set forth in the City of Saint John Storm Drainage Criteria Manual and must clearly identify where design assumptions and approaches have deviated from the recommendations set forth in the City of Saint John Storm Drainage Criteria Manual, along with supporting documentation and test results to justify the deviations from the established recommendations. September , 200 Page 33 120 City of Saint John 4 References September , 2006 Storm Drainage Design Criteria Manual page 34 121 City of Saint John Storm Drainage Design Criteria Manual September , 200 Page 35 122 City of Saint John Storm [drainage Design Criteria Manual APPENDIX - Calculation of Composite Rational Method Runoff Coefficient (C*) and Composite USSCS Method Curve Number (C Figure m1 - Typical Single Family Residential toot p GRASS R.Q.V SOEWALK CURB LINE CURS September , 2008 Page -1 123 City of Saint John Storm Drainage Design Criteria Manual Table A.1 was created using the surface material and surface areas presented in Figure A.1, and the Rational runoff coefficients presented in Table 2.2. The composite Rational runoff coefficient was determined from Equation [A.1). Table A.1 Composite Rational Method Runoff Coefficient (C*) Calculation - Surface Runoff Area C Material Coefficient A (m) Rooftop 0.95 270 256.5 Asphalt 0.95 230 218.5 Grass 0.17 750 127.5 Concrete 0.95 40 38.0 Total 1290 640.5 Composite Coefficient (Ct Y-C A) 0.50 Example A.11(b) Calculation of Composite C Method Curve Number ( I Given: Figure .1 presents surface materials and surface areas for a typical single-family residential lot. Determine: Determine the composite USSCS to curve number (C). [A.2] CN' = composite Method USSCS curve number CN - USSCS Method curve number (from Table 2.5) A = area Table . was created using the surface material and surface areas presented in'Fi ure A.1, and the USSCS Method curare numbers presented in Table 2.5. The composite USSCS Method curve number was determined from Equation Table .2 Composite USSCS Method Curve Number `C* Calculation Surface Curve Area_ G A Material N u robe e CIS ow) Rooftop 9 270 26,460 Asphalt 98 230 22,540 Grass 60 750 60,000 Concrete 9 0 3920 Total 1 1290 112,920 Composite Curve Number (CN' ECN A) 88 1 1 September , 2008 Page A-2 124 City of Saint John Storm Drainage Design Criteria Manual APPENDIX - Computation o Travel Time (Tt) and Time of Concentration (Tc) Examale .1 Calculation o Travel i (7t) Through a u aers e L, =25m t S, =0.005 SHORT ` Z k 1 L, GRASS ` - PASTURE S, = t7 Figure .1 Overland Flo Through a Typical Watershed Stormwater runoff is conveyed through a subwatershed by a natural progression of overland flow. Stormwater runoff initiates as overland sheet flow in the most upstream portions of a subwatershed. As overland sheet flow is concentrated into rills and gullies, stormwater runoff is conveyed as shallow concentrated flow. Eventually shallow concentrated flow will further concentrate until it is conveyed to an open channel, or piped system. number of methodologies exist for the determination of flow velocity for overland sheet flow, shallow concentrated flow and open channel and piped flow. The United States Soil Conservation Service (SCS) methodology is presented below. Overland Sheet Flow Sheet flow occurs over plane surfaces in the upper reaches of a subwtershed. Sheet flow is normally considered to b limited to a depth of 25 , and a flow length of as little as 2 , and as much as 100 . The travel time may be determined by a simplification of the annin's kinematic wave equation expressed as: September 9, 2005 Page S®1 125 City of Saint John KC r L ,0'6 I®.a "IFS> where: Tr = travel time (min) n = effective Manning's roughness coefficient (see Table .1) L = flow length I = rainfall intensity (/hr) S = slope (m/) ~ = coefficient = 6.943 [B.11 The roughness coefficient expressed in Equation [B.1] is the effective Manning's roughness coefficient for sheet flow. The effective roughness coefficient accounts for the effects of raindrop impact, drag, surface irregularities, obstacles, and sediment transport. Table .1 presents effective Manning's roughness coefficients for various surface conditions suitable for use in Equation [B.1]. Table . Effective a ning's Rouqhness Coefficient (n). for Overland Sheet 'Flow Vitrified Clay 0.015 Cast Iron 0,015 Corrugated Metal Pipe (CP) 0.024 Cement Rubble Surface 0.024 Fallow - no residue 0.05 Cultivated Soils - residue :5 0% 0.06 Cultivated Soils - residue > 20% j 0.17 Range - natural 0.13 Grass - Short Grass Prairie 0.15 Grass - Dense Grasses 0.24 Grass - Bermuda Grass I 0.41 Woods' - Light Underbrush 0.40 Woods' - Dense Underbrush 0.80 Note: 1 Only ground cover to height of approximately 30 that impedes overland sheet flow shall be considered when selecting the effective Manning's roughness coefficient. September , 2009 Storm Drainage Design Criteria Manual Page -2 126 City of Saint John Shallow Concentrated Flow Storm Drainage Design Criteria Manual Shallow concentrated flow normally occurs as sheet flow is concentrated into rills and gullies of increasing proportion. The velocity may be determined by: V where: V = velocity (m/s) k = slope/velocity intercept coefficient (see Table .2) S = slope, Open Channel Flow Velocity and Pi4ed Flow Velocity, [.2} Open channel flow and piped flow normally occurs as shallow concentrated flow from rills and gullies is concentrated. The velocity of open channel flow or piped flow may be determined by the annin's equation: 2 1 V= 1 3 S2 where: V = velocity (m/s) n = anning`s roughness coefficient for open channel flow (see Table = hydraulic radius (m) = slope (m/m) The hydraulic radius (R) presented in Equation is defined as the flow area (A) divided by the wetted perimeter ( and may be expressed as: where: A September , 2003 = hydraulic radius (m) = flow area (m2) = wetted perimeter (m) [.3j [B.41 Page -3 127 City of Saint John Storm Drainage Design Criteria Manual Table i, ' Roughness Coefficient (n) for a al l and Piped Flow Material Description Manning;s Roughness Coefficient W Closed Asbestos-Cement Pipe 0.011 to 0.015 Conduits rick 0.013 to 0.017 Cast Iron Pipe (Cement Lined) 0.011 to 0.015 Concrete Concrete (monolithic) 0.012 to 0.014 Reinforced Concrete Pipe (RCP) 0.011 to 0.015 Corrugated Corrugated Metal Pipe (plain) 0.022 to 0.026 Steel Corrugated Metal Pipe (paved invert) 0.018 to 0.022 Pipe Corrugated Metal Pipe sun asphalt lined) 0.011 to 0.015 Plastic Pipe Ribbed VC/HP Plain 0.011 to 0.015 Vitrified Clay Vitrified Clay Pipe 0.011 to 0.015 Vitrified Clay Liner Plate 0.013 to 0.017 Lined Channels Asphalt 0.013 to 0.017 Brick 0.012 to 0.018 Concrete 0.011 to 0.020 Rubble or Riprap 0.020 to 0.035 Vegetal 0.030 to 0.400 Excavated Channels Earth, straight and uniform 0.020 to 0.030 Earth, curved and uniform 1 0.025 to 0.040 Rock 1 0.030 to 0.045 Unaintained 0.050 to 0.140 Natural Channels Regular section 0.03 to 0.07 Irregular section with pools 0.04 to 0.10 Comoutation of Travel Time (Tr) and Time of Concentration (Tn1 The travel time (Tt) through subwatershed, or the time of concentration of a subwatershed (T.), is the sum of the travel times for each individual sequential segment contained within the flow path. The travel time (Tt) for an individual flow segment of a subwatershed may be determined by: The travel time (TI), or the time of concentration (T,) may be determined by the sum of all the individual travel times. TC = t = tj + 2 +...+Tin [B.61 where: T. = time of concentration (min) Tt = travel time (min) Tt" = travel time for flow segment n September 9, 2008 Page - 128 City of Saint John a le_ .2 Calculation o Travel Time (Tt Through a Subwatershed Storm Drainage Design Criteria Manual From Equation B.1 Tts = (6.94916011.4) [(0.15 x 25)10.0050'1 0.6 Ttf = 14.6 min Sent : The next 43 m of overland flow in the subwatershed occurs as shallow concentrated flow. From Table B.2 for short grass pasture, k=0213. From Equation B.2 V2 = (0.213) (0.5)o.s V2 ® 0.15 6s From Equation .5 Tt2 = (43)1(60 0.15) T12 = 4. min Seament 3: The next 79 m of flow in the sub watershed occurs as shallow concentrated flow. From Table 2 for grassed wate rway, k--0.457. September 9, 2006 Page -5 129 City of Saint John Storrs Drainage Design Criteria Manual Seamen t 4: The next 146 m of flown in the su wat rs a occurs as piped flow. From Table . for concrete pipe, 0.013. From Equation BA _ [n x (0.37512)2] / [2n x (0.37512] 0.0943 m From Equation .3 v4 = [1 /(0.013)] x (0.093)23 x (0.008)1"2 t/4=1.m/s From Equation T14=(146)/(6 x1. ) T4=1.7 in Steo 2. Determine the time of concentration (Tc) for the sub watershed. From Equation .6 4.13 + .7+1.7 Tc 24. min September , 2006 Page -6 130 City of Saint John Storm Drainage Design Criteria Manual APPENDIX - Provision n Design of Inset Control Devices QCD) Minor storm sewer mains are typically designed to accommodate the 1 in 5 year design event. Catchbasin grate capacity and catchbasin lateral capacity are typically designed to accommodate flows in excess of the 1 in year design event. In a major storm, or any storm event that exceeds the 1 in 5 year design event, catchbasin grates and laterals may capture and convey more sto water runoff to the storm sewer mains than the mains were originally designed to accommodate. As the excess capacity that is naturally designed into storm sewer mains is consumed, the hydraulic grade line, or the water surface profile under open channel conditions, elevates and approaches surcharged condition. Under surcharged, or pressurised conditions, energy losses due to pipe friction and irregularities at manholes are greatly increased over that of open channel conditions. This phenomena further elevates the hydraulic grade line. In extreme cases, elevated hydraulic grade lines may cause bacfiow into basements resulting in flooding complaints, create disturbance on streets due to surcharged manholes, and may damage the storm sewer system. In order to minimize the potential for surcharging in the storm sewer system, it is necessary to provide a flow control device capable of conveying the 1 in year design flow, yet restrict additional flow. An inlet control device (ICD) is a flow restriction device designed with this purpose in mind. Typical ICD configurations are in the form of caps, or plugs designed to fit onto the outlet within the catchbasin, restricting flow from the catchbasin to the storm sewer main. The premise o ICD design is to limit the open area available to flow to a size that will convey only themaximum desired design flow. Given that the ICD may function as weir or as an orifice, contingent upon the depth of available head, and that the capacity of the ICD is also contingent upon the depth of available head; proper sizing may require reasonable assumptions to made. For the purposes of design, the IC shall be sized to accommodate the 1 in 5 year design flow under its maximum available head. For the purpose of design, the maximum available head shall be considered to be the depth from the top of the catchbasin grate to the ICD plus the additional 150 m of depth that is allowed to flow in the gutter during a major storm event. It shall be noted that restricting flow into the minor stormsystem and diverting it to the major stormsystem shall be considered in the design and sizing of the major storm system. number of proprietary ICD designs and suppliers are available. However, the Consultant may propose an alternative design and sizing complete with supporting calculations, material and construction specifications for consideration. In the case of a circular 1CD design, when themaximum available head ( exceeds 1. times the orifice diameter the orifice equation may be used to determine the correct orifice diameter for the i in 5 year design flow given themaximum available head. =C•A-42•g•( -r) [C.1] September , 200 Page C-1 131 City of Saint John APPENDIX - Meteorological Data 1 40{ I 201 10 Storm Drainage Darin Criteria Manual FIGURE 0.1 A LdAs RAINFALLd NS_-- 1l80 Effi2UEHQVCLLR........ FQ8 d iNT.10UU" _BR MUCK, BASED ON ENVIRONMENT CANADA A HERIC ENVIRONMENT SERVICE DATA 1958,1994 _I I ®I®1_ 6 5 10 24 30 2 S 12 24 Duraftn ( ) FIGURE R ~IJRAT CHIC S I =BM - 1 5 R R PE I1]M3 ANNUAL FOR SAINT JOHN, NEW BRUNSWICK BASED EWRONIMENT CANADA ATMOSPHERIC ENVIRONMENT SERVICE DATA 1958-1994 10.00 I I~I_I I September 9, 2008 -r B 2w 21.2 -0 X7.9 -0. 1 7 4} X7.0 8. 410 AM2 1 4&1 4. I R A- -hr Page D-1 132 City of Saint John Storm Drainage Design Criteria Manual FIGURE D.3 HQUF$ U jm cHir dq 4STRI ToRm - 1 IN 1 `f _ URN P = ANNUAL HY H FOR SAINT JOHN, N BRUNSWICK BASED ON ENVIRONMENT CANADA ATMOSPHERIC ENVIRONMENT SERVICE DATA 1 1 Time (minutes) FIGURE DA 6 September 9. 2008 JRN RRiF~l1 DjSMIALEQh.SjgBjA - t IN AR RFTI ANNUAL N OR SAINT FIN, N BRUNSWICK BASED N ENVIRONMENT CANADA ATMOSPHERIC ENVIRONMENT SERVICE DATA 19511-1994 Page -2 133 City of Saint John Storm Drainage Design Criteria Manual RGURE D.6 ANNUAL IN N% Ta FR opt N t► S FC i. . N eR EASED N ENVIRONMENT ATMOSPHERIC ME F ACE DATA 195&1 ADJUSTED ENVIRONMENT RAINFALL FREQUENCY ATLAS (SECTION 7.1 - PRECIPITATION EXTREMES RIND E COLD SEASON) NOTE: Rainbo vskm do not kchWe vt 1 September , 2008 5 10 20 30 2 8 12 24 Duration ( u ) Page C- 134 L THE SCIENCE OF PRACTICAL SOLUTIONS _ I f e .3r City of Saint John Marsh Creek Watershed Assessment, Evaluation and Improvements Saint John., New Brunswick September 4), 2008 Ref. No. S07025 Serving Atlantic Canada with offices in Saint John, Moncton and Dartmouth. ENGINEERING ( PLANNING SURVEYING 135 Tabie of Contents i Introduction and Scope of Work s i.i Introduction .......................................................................................................1 1.2 Scope of Work ....................................................................................................2 6 2 Existing Conditions 3 Hydrotechnical Study 3.1 Marsh Creek Watershed System .........................................................................5 3.2 Hydrological Analysis .........................................................................................5 3.3 Hydraulic Analysis ..............................................................................................6 3.4 Model Calibration ...............................................................................................7 3.5 Analysis .............................................................................................................8 4 Results Ic 4.1 Storm Surge Analysis .........................................................................................11 5 Recommendations 13 Appendices Appendix G - Appendix H - YY1 fCl1.l[.F YlA[11CA18O L.YI..f Report September , 2006 Marsh Creek Watershed Assessment, Evaluation and Improvements Saint john, Now Brunswick City of Saint john Page I 136 td-rrsm rx■ FFA[wcr or PRACTOM MUTIGAS 1 Introduction and Scope of Work s. Introduction The Marsh Creek watershed includes a total drainage area of 4,125 ha consisting of steep bedrock slopes draining into a large marsh basin. Prior to human intervention, the basin was a salt marsh flooded during high tide by the Bay of Fundy. Today, the tides are kept out of the marsh basin by the Courtney Bay Causeway. i~ "4- -err }",+-'.•1~ - " ¢LL sport September 9, 2008 Marsh t k tersh Assessment, Evatuation and Improvements lnt john, New n ck City of lntJohn Page i 137 The Marsh Creek watershed drains to a forebay holding area upstream of the causeway where it is released at low tide into Courtney Bay through five 1.5 m diameter parallel culverts. in the summer of 2007, Terrain Group initiated work on this storm drainage study of the Marsh Creek watershed on behalf of the City of Saint John. The purpose of the project was to evaluate the extent of flooding that could be expected during a major storm event, evaluate the effectiveness of previous mitigative work, and to recommend further mitigative measures to reduce the probability of flooding. 1.co Scope of Work The City of Saint John retained Terrain Group to assess and evaluate the Marsh Creek Watershed, review previous studies, and make recommendations of remedial works that can be completed to reduce the probability of flooding. The work in this study included the following tasks: • Review previous studies on the Marsh Creek Watershed. • Review previous remediation works completed by the City of Saint John. • Review meteorological data. • Review Environment Canada tide and storm surge data. • Compile base mapping of entire watershed. • Prepare a hydrologic model to predict or estimate the peak flow at various locations in Marsh Creek. • Prepare a hydraulic model to predict maximum flood elevations and storage volumes along Marsh Creek. • Conduct flow measurements and water level measurements in critical locations along Marsh Creek. • Collect rainfall data to support calibration of the models. • Compare the modeled flow rates and water levels to those measured and calibrate models to adjust for differences. • Run various scenarios in models to predict various storms such as the 3 in 5 year storm, the s in 20 year storm, and the x in -ioo year storm, including future development scenarios. • Make modifications to watershed models to reflect proposed remediation options and test remediation options in the models to consider their effectiveness on Report reducing flooding. • Make recommendations of remedial works in Marsh Creek Watershed to reduce September 9, 200 the probability of flooding. • Analyze maximum sea level elevations in Courtney Bay, accounting for maximum Mamh C at h high tide, storm surge, and wave action compared to historical storms such as the Assessment, E ation 5axby Gale. a Improvements it john, Brunswick New City o Saint john Page s 138 Report ptemer . 2006 Marsh CreakWatershad Assessment. Evaluation and Improvements Saint John. Now run c City of Sal nt John g® 3 139 .w, rµ6 SCBIµ Ci of rwnCteuc ■OtUT.G■E Existing Conditions f e ort September 9, 2008 MarshCreekWatershed Assessment, Evaluation anImprovements Saint John, Now Brunsivick CI of Saint John ge 4 140 tdrralff YN[ VVIMCH Of P`AVICAL SOLUTIONS .1 3.2 Hydrotechnicat Study Terrain has prepared a hydrologic and hydraulic model of the Marsh Creek watershed system in Saint John, New Brunswick. This section of the report examines the hydrology of the watershed system and the hydraulics of the stream system to evaluate various stormwater management approaches for the mitigation of flooding in the Marsh Creek watershed. The models were also used to evaluate the flood conditions if the Marsh Creek watershed were allowed to fully develop following the current land zoning with no measures taken to mitigate flooding. Marsh Creek Watershed System Hydrologica l Analysis Terrain Group has prepared a computer-based hydrologic and hydraulic model of the Report Marsh Creek watershed system to estimate the peak stormwater flow to the forebay located behind the Courtney Bay Causeway. Appendix B illustrates, in schematic form, September , 2008 the various hydrologic and hydraulic features of the Marsh Creek watershed system Marsh Creek Watershed that have been included in the model. meet, Evacuation Stormwater flow in the watershed system has been modeled using a computer-based and Improvements Saint john, New Brun c software product known as the "HydroCad Stormwater Modeling System", Version 8. HydroCad is a computer-aided design program for modeling the hydrology of City of Saint John Page g 141 Of particular interest for this project is the peak flow rate from each of the various ponds and lakes. Peak flows from various critical points in the Marsh Creek system were exported to a hydraulic modeling software program to determine Flood levels. 3.3 HydrauUc Analysis Two hydraulic models of the Marsh Creek watershed were created using HEC-RAS. The 'e° first Marsh Creek watershed model is a steady now water surface profile based on September . aoo peak flows from the HydroCAD model previously discussed. The second model is an unsteady flow simulation based on flows from the HydroCAD model which varied over Marsh Creek Watershed time. The HEC-RAS computational model is based on the one-dimensional energy Assessment, Evaluation equation. Energy losses from friction, expressed as Manning's'n' coefficient; channel and Improvements contraction/expansion; and various obstructions, such as bridges, culverts and dams Saint John, o Brunswick are considered in the computations. The momentum equation is used in situations where the water surface profile changes rapidly, such as hydraulic jumps. The steady City of Saint John Page B 142 The stormwater models prepared during this project include both the hydrology of the sub-watersheds and the hydraulics of the brook and stream channels that carry the Flows through the Marsh Creek system. 3.4 Given that the discharge point from the Marsh Creek system is into Courtney Bay through a system of five parallel culverts under the causeway, the HydroCAD model takes into account that the Marsh Creek system cannot drain when the tide in Courtney Bay rises above the water stored in the Forebay. The culverts are equipped with flap gates to prevent water from entering the forebay from Courtney Bay during high tide. Modell CaUbmtion evidence from a storm that occurred in 1975. On November 13/14 of 1975 City of Int John Pags 143 approximately 169.9 mm of rain fell over a 24-hour period as measured by the rain terrain gauge located at the Saint John airport. This storm compares closely with the ING EVENCL®, FaMICnc 90tUTION1 statistical i:1oo year, 24-hour rainfall of 163 m and, thus, the November -1975 was considered by Terrain to be a 1:1oo year storm for calibration purposes. The HEC 5 model was calibrated by comparing the peak modeled water surface elevations to those peak elevations measured by the leveloggers during the November 3, 2007 storm. The HEC- S model was also evaluated by comparison of the modeled water elevations from the =oo year, 24-hour storm to the Flood Risk Mapping based on historical evidence from the November 13/14,1975 storm. Based on the measured flows, measured water levels and the historical flood mapping by Proctor and Redfern, and the flows and water levels estimated in the model, it is our opinion that the model provides a reasonably accurate representation of this watershed during extreme runoff events. 3.5 Analysis After conducting the hydrotechnical study, the following portions of this watershed were analyzed: Courtenav av Forebav Marsh Creek Channel Floodolain The channel conveying the flow along Marsh Creek is extremely flat, particularly the section from Simpson Drive down to the triple culverts under the CN Rail line. This section of the channel has an overall slope of only o.o18%. During our analysis, this section of the channel shows the most problematic flooding, and changing the structures along the channel in the model did not improve the situation in a RepArt meaningful way. This is because the channel is so flat and the water velocity is extremely low. It became apparent that the channel cross-section, and not any one or September , 2006 several structures, is the limiting element preventing adequate drainage during storm events. It takes a very large cross-sectional area of flow to convey the peak flows Marsh Creek Watershed observed during a significant storm event. Currently, that cross-section is realized by Assessment. Evatuation overflowing of the existing creek banks. To provide an adequate cross-sectional area and Improvements without overflowing the banks during a storm event would require a much wider It Jon, New Brunswick channel. Therefore, simply replacing the hydraulic structures such as culverts and city of Saint John bridges will not change the flood levels in this section of Marsh Creek significantly. Paige 144 honer Glen Falls Reservoir As part of the analysis, Terrain modified many of the variables in the model to assess potential improvements with the objective to reduce flooding in the Great Salt Marsh. They included increasing the structure sizes along Marsh Creek, adding additional storage, increasing the channel size, increasing the culvert sizes under Courtney Bay, and using large pumps at Courtney Bay to keep the forebay area down in elevation even at low tides. Report September 9, 2008 Creek Mamb Watershed nt. Evatuatlon and Improvements saint John, Now Brun c City of Saint john page 145 This section describes the results of our modeling and field observations. td-rraiff M 5CISOCK OP P&MTIuc ZOUTIO®' tion of flood levels and frequency of flooding. A conceptual design for the inlet tdrraln- ture to be utilized for this diversion, and a plan showing the extent and preliminary siz- Y"" "'.e` ®"'A°"CALKOU'°a., ing for the diversion system appears in Appendix F. 4.s The modeling also examined replacing the existing five culverts at the causeway with large, operable sluice gates. This gave similar results to the pumping in that it allowed the forebay to drain down completely during low tide. There is enough storage during high tide for most storm events provided that the forebay is empty each time the tide rises to the base of the sluice gates. Profiles representing the water surface elevation along the channel under various im- provement scenarios are presented in Appendix G. Storm Sure Analysis Terrain has researched the water levels in Courtney Bay to predict a high water level during a storm surge coinciding with a high tide. Based on our research, we believe the maximum water level that one could estimate for Courtney Bay during a combina- tion high tide and a storm surge is 6.3 m in 2008; this water level could climb to 6.9 m by 21o8. This variation is due to the sea level changes that are expected over the next loo years. As a comparison to this, the low point in the Courtney Bay Causeway is 5.3 m; therefore, in an extreme event such as that described above, the ocean would spill over the Courtney Bay Causeway by approximately i m in 2oo8 and by approximately 1.6 m in 2108. This poses a significant risk to the property and people in the Marsh Creek area. Vast areas of Marsh Creek would once again become flooded in a very Report short period of time. It is also possible that as the water cascades over the causeway, portions of the causeway could erode and wash away, accelerating the filling of the teerg,aoo Marsh Creek area. In order to protect against storm surge, addition of a levee along the Marsh Creek Watershed Courtney Bay causeway is recommended. Cross-sections of the Courtenay Bay Cause- Assessment. Evaluation way showing current and predicted water levels and the proposed levee adjacent to and Improvements the causeway appear in Appendix H. Saint job a, B Brunswick City of Saint john Page zs 147 - teirraln- TRS SCIENCE or PRACTICAL ROLUTIONS ~i A ff r J. - - . 7 - I xM ,p 9 Repoil September 9, 2006 Marsh Creek Watershed Assessment, EvaLuation and Improvements Saint John, Now Brunswick City of Saint John Page 1 148 T f~ hi.~ iK! icB[i[[ of fRASTB[JL~i 0[47608! Appendix A Summary and Status of Watershed Improvements 149 Marsh Creek Watershed Improvements Recommended in Previous Reports Improvements Report Recommendations Status { comments Proctor Proctor Proctor ProctOr City Planning and and and and and Building City Building Redfern Redfem Redfem Redfern and Technical and Technical r 1974' 1976 19793 1984° Services 19871 Services 19406 Local Drainage Improvements Various local drainage improvements along Y Y Most recommendations had been completed by 2001.2009 in conjunction with renewal of storm sewer Rothesay Avenue (inlet and minor system system and municipal services along Rolhesay Avenue. Localized problems still evident as per recently capacity) observed flooding. As an example, in March 2008 surface flooding was observed; likely due to absence of major drains and inadequate inlet capacity and blocked inlets. Various local drainage improvements in Glen Y Programme of local channel improvements (ditching, etc.) undertaken in eady ig8os would provide some Falls area benefit during frequent storm events. However, no major drain system in roadways and inlet capacity restricted in some locations (Le. inlet behind existing dwelling on Glen Road per Terrain investigation in 2008). e Upstream Reservoirs Construct stormwater storage reservoir at Upper Y Y Y Construction of Upper Glen Falls reservoir completed in 1978.1979. Hydrologic model and level logger data Glen Falls indicate significant reduction In peak now rate for events less than and Including the design storm. Improve upstream storage at Lawlor Lake Y Y ®Y Outlet pipe at Lawlor Lake installed c. t978 has since been removed. No culvert at outlet during site visit M2007. Upstream tributary area is relatively small portion of total watershed and relatively small storage volume available at Lake. Benefit would be localized to Ashburn Creek and West Branch of Marsh Creek. Small benefit during major storm event as backwater from the main branch of Marsh Creek would control flood levels in reaches along Ashburn Road. Improve upstream storage at Lily Lake Y Outlet structure at Lily Lake has not been changed. Upstream tributary area is relatively small portion of total watershed and relatively small storage volume available at Lake. Benefit would be localized to channel between Lily Lake and Marsh Creek, which Is relatively steep. Small benefit to main reach of Marsh Creek during major storm event. Improve upstream storage at Ashburn Lake Y Outlet structure from Ashburn Lake washed out and replaced with rock rip-rap. Water flows through rock rip-rap and outlet not well defined as noted during site visit in 2007. Significant upstream tributary area, however available storage volume is constrained by existing dwellings. Upstream storage at Mystery Lake includng Y Y Y Y Y Existing spillway at Mystery Lake remains unchanged. Section of Golden Grove Road raised slightly as part raising section of Golden Grove Road of road reconstruction - not known how elevations compare with proposed flood storage for reservoir. Significant portion of watershed tributary to this point. Topography surrounding take somewhat better suited to storage once Golden Grove Road is raised. Significant upstream tributary area, though available storage volume Is constrained by existing dwellings around the lake. Previous reports indicated that this was one of the best remaining opportunities for upstream storage in the watershed. I 150 Marsh Creek Watershed Improvements Recommended In Previous Reports Improvements Report Recommendations Upstream Reservoirs (cont.) Improve upstream storage at Kelly Lake Investigate feasibility of modifying outlet to provide staged storage at tipper Glen Falls Reservoir Courtenay Bay Fobay Secure land for storage basin at Courtenay Bay Forebay Repair leaking tide gates and causeway Acquire 57 acre flood water storage area in Forebay. Acquire 26 acre flood water storage area In Forebay Courtenay Ray Forebay, protect exlsting storage or install iooocfs pumping station including negotiations with Irving Oil Proctor Proctor Proctor Proctor City Planning and and and and and Building City Bultding Redfern Redfern Redfern Redrem and Technical and Technical 1974® 14763 9979 9984' Services 79075 Services 19go' Y Y Y Y Y Y Y Y Y Y tt Y Status ( comments 151 Marsh Creek Watershed Improvements Recommended in P lour Reports Improvements Proctor and Redfern '974` Report Recommendations Proctor Proctor Proctor City Planning and and and and Building Redfern Redfern Redfern and Technical 19762 99795 1994, Services 19875 Construct floodway in Glen Falls I Remove trestle bridge nt STA 41400 Y Y Status f comments lands are located above elevation that provides effective storage for short return period storms but are within 1;1oo year flood limit for Marsh Creek, Floodway constructed to control flows from focal tributary area of approximately 3ooha, Report indicates that floodway was constructed between 1976 and 1979 by constructing a berm along the west side of Marsh Creek. This floodway would provide storage for the upstream tributary area but construction of the berm would restrict effectiveness of area for flood storage Nfrom Marsh Creek. Excavation of a portion of this area would be required to provide effective slormwaler storage for the main branch of the channel during moderate storm events. Completed 1999°2000• Provides effective storage for stormwater generated by relatively frequent storm everts. Benefit to Glen Falls area depends on ability of local drainage systems in Glen Falls area to 'transmit stormwater to fioodway. Third 1o.y' diameter corrugated steel pipe culvert installed t,1.977. However, with other channel improvements completed, this structure now represents one of the most significant hyraulic impediments in the channel. Replacement of existing culverts with clear span bridge has been proposed. jams. Evidence of former pilings still visiible during low water conditions. Benefit for minor storm events. 152 Marsh Creek Watershed Improvements Recommend in Previous Reports Improvements Report Recommendations Status ( comments Proctor Proctor Proctor Proctor City Planning and and and and and Building City Building Redfern Redfern Redfem Redlem and Technical and Technical 1974' 1976' 19791 1964° Services 1167' services 194o' Channel Improvements (cont.) Remove trestle bridge at STA 61+oo Y Completed. Removal of trestle resulted in decreased hydraulic losses in channel and potential for ice jams. Evidence of former pilings still visilble during low water conditions. Benefit for minor stone events. Remove OR trestle at 67400 (Staples) Y iNOI completed as trestle Is still in use. Replace CNR trestle at 76+50 (One mile House) Y Trestle replaced with clear span bridge in 1963 according to bridge abutment. New bridge provides I reduced headloss at structure and reduced opportunity for ice jamming. Remove CNR trestle at B1+0o Y Trestle removed (dale unknown), Removal of trestle resulted in decreased hydraulic losses in channel and ;potential for ice jams. Improve Cold Brook channel across flood plain y Appears that channel may have been straightened. In 2oo6 air photos appears that channel is again filling with silt. Construct berm on west side of Cold Brook Y Not completed upstream of Roxbury Avenue to protect adjacent dwelling _ Construct flared headwall inlet for culvert at Y Not completed Golden Grove Road Channel improvements from Rothesay Avenue to Y Not completed - channel still constrained by limber walls an both sides. Simpson Drive Channel improvements to Cold Brook, Marsh Y Y Various improvements to channels appear to have been completed in the late 19705 and early 1goos. Creek In Glen Falls. and Majors Brook (cleaning yWould provide benefit during minor stores events, however area still within flood risk area for major event. and dredging) Berm on south side of Major's Brook at Rothesay Y Not completed Avenue to protect adjacent dwellings Berming and channel improvements along Cold Y Appears to have been dredging and straightening completed in 1g6os, would provide increased flood Brook and East Branch of Marsh Creek storage for smaller, frequent events, little or no benefit for major events. Construct new culverts for Majors Brook at Y a x 36" culverts identified in 1974 report. New vault and culverts installed 1965.1989. Improvements to Westmorland Road and widen channel inlet for culverts still required - grate in end of box culvert on upstream side of westmodand Road subject I to clogging resulting in overlapping of road. Channel appears to have been widened and straightened. 153 154 Marsh Creek Watershed Improvements Recommended in Previous Reports Improvements Report Recommendations Proctor Proctor Proctor Proctor City Planning and and and and and Building City Building Redfern Redfern Redfern Redfern and Technical and Technical 1974' 1976' 19793 1984° Services 19875 Services 1gg06 Watershed Management City to expropriate or gain ownership of Marsh Creek channel (3o' one side and lo' on other) Adopt minimum building setback 01`50' from centre of channel Remove requirement in Flood Risk Area By-Law for compensatory storage except at Foreboy Adopt 1:1oo yr return period as design flood level in Glen Falls Formalize requirements foroff-street drainage for commercial and industrial establishments. Amend zoning by-law to add floodway zone and City owned lands along channel to be rezoned accordingly. Amend Municipal Plan to preclude any use other than recreation. Update topographical mapping of flood risk area to facilitate administration of the Flood Risk Area By-taw Watershed Management {cont.) Adopt land use controls to prevent inappropriate use of flood prone land Annual maintenance of Marsh Creek channel Require headloss study for any proposed structure to be installed in channel. Review damage-frequency curve (last updated in 1976) if it will be used for cost-benefit analyses Revise flood risk by-law to reflect iaoo year predicted flood rather than 1975 historic information y Not completed Y IIncluded in Flood Risk Area By-Law. Y Not completed Status / comments y Return period for storms to be used as the basis for design to be outlined in storm Drainage Design Criteria Manual. Y Storm Drainage Design Criteria Manual currently under development. Y Y Flood Risk Area By-law originally adopted c. 1978; amended in 198o and 2005. Y Y LIDAR survey completed in 2oo6. Elevation data used to produce high resolution contour mapping by Terrain in 2007. Y Y Flood Risk Area By-Law adopted. Y (Completed as required. Last major improvement program undertaken in early 1gBos. No formal routine maintenance program; issues identified and addressed on an as-required basis. Y No requirement formatty identified in flood Risk Area By-Law. Y Not completed Y Review in 2007 indicates that predicted 1:toc yr flood risk area boundary is similar to 1975 observed flood limit. 155 September , 2003 Terrain Ref. No. 507025 Mr. John Campbell, P. Eng. City of Saint John Municipal Operations and Engineering 175 otesay Avenue Saint John, E2t_ 41-1 Dear Mr. Campbell: Re: for ter Management Strategy i o in Jon Professional Services Contract No. 2006-0836-IOP Component - Delineation and Analysis of ter Drainage sins . Introduction n Background The following report outlines the activities completed by Terrain Group (Terrain) related to Part C of the Stormwater Management Strategy for the City of Saint John, New Brunswick (hereafter referred to as the City). In the original Terms of Reference issued by the City, Part of the Stormwater Management Strategy was intended to generally address two main objectives: ® To produce a series of maps of the City's drainage basins showing the existing sto water collection systems, and ® To use the maps to evaluate and identify Stormwater infrastructure that is inadequate for current levels of development, and which infrastructure will become inadequate given anticipated future development. Terrain recommended an alternate approach for this Part involving preparation of maps showing storm drainage basins in the City, identification o current issues in each watershed, and prioritization of basins for further review and analysis. Part C. of the study was intended to focus on areas outside of the Marsh Creek Watershed, for which detailed analysis was completed as part of Part of the study. However, several of the basins highlighted in Part C of the study fall within the Marsh Creek Watershed. Improvements within these basins should be considered in conjunction with the recommendations of Part of the Stormwater Management Strategy. 2. Scope A summary of the activities completed under each sub-heading o this Part (originally section 2. of the proposed scope of work) appears below. 2.3.1 Prepare Overall asemao o the Entire Citv THE SCIENCE OF PRACTICAL SOLUTIONS Terrain has prepared a storm drainage base a for the entire City by merging sewer system 1 information, elevation contours created from spot elevation and realine data, and wetland and watercourse information from the City of Saint John. The base plan includes locations where flooding reports have been received by the City of Saint John Municipal Operations and Fire Departments. The list of locations reporting Te ins pInL flooding that was provided by the Saint John Fire Department appears in Table 1. The storm drainage basemap will provide the basis for future sto water planning DaytC~Ci~I~~ activities. Cl~aauth, Nova Scotia Canada U3® 9M7 ENGINEERING I PLANNING I SURVEYING www.terraing(oup.com 156 Mr. John Campbell, P. Eng. September , 200 Page 2 2.3.2 Basin by Basin os for Each Storm Drainaae Basin The area tributary to each piped storm sewer system appearing in the City's IS has been delineated and is depicted on a series o twenty six plans covering the entire City. These plans indicate unique identifiers for each of the basins and the approximate total area concentrated to the outfall. The basin maps also include select unserviced and undeveloped areas of the City. Storm drainage basins in unserviced areas of the City have been approximately defined for select points of interest based on existing ground contours generated from City of Saint John spot elevation and breakline data. Watershed boundaries have not been investigated in detail in the field. Any subsequent analysis of these watersheds should include ground truthing of the watershed boundaries and refinement of the boundary at an appropriate scale. One Al size copy of the basin maps has been provided for your information following this letter report. 2.3.3 alvsis of Each Basin ri 157 Mr. John Campbell, P. Eng. September 9, 2008 Page 3 2.3.4 Prioritization of Basins for Further Analvsis To prioritize areas for further analysis, scoring criterion was applied to each of the to drainage areas where piped sewer systems existed. A value between zero and two points was assigned for several criteria for each basin with higher scores indicating increased potential for storm drainage related issues. The criteria used to develop the basin score were as follows: The total basin score was derived by adding the values assigned for each of the criteria. The drainage basins were then prioritized for further future analysis based on their total basin score. The scoring matrix and prioritized list of improvements appear in Table , sorted such that the drainage basins recommended for initial additional analysis are located at the top of the list followed by diminishing priority. It should be noted that several of the drainage basins that ranked high on the list of basins to be analyzed in detail are within the Marsh Creek Watershed. Improvements within these basins should be considered in conjunction with the recommendations of Part of the tormater Management Strategy. The effectiveness of improvements in these basins may depend on other large-scale improvements to the Marsh Creek Watershed. 3. Results Recommendations Based on our review of the historic flooding reports and site visits completed by Terrain staff, the following recommendations are submitted for consideration by the City. 3.1 Annual Maintenance Proaram and General Recommendations The following elements should be included in the annual maintenance program for sto drainage systems in the City of Saint John and should be considered as improvements are made to the storm drainage systems on an ongoing basis: • Continue to clean catcsin sumps on an annual basis, • Inspect and clean major inlets to the storm sewer system annually, particularly off- road or rear yard inlets, • Inspect and clean major cross-culverts (750 mm diameter and larger) on an annual basis, 158 Mr. John Campbell, P. Eng. September , 2008 ` Page 4 3. Data Collection brief investigation and categorization of flooding reports received by the Fire Department should b undertaken when the event occurs to understand the nature of the problem and recommend possible corrective action. When the Fire Department responds to these calls, the nature of the problem is typically evident. However, if this information is not captured, it is not useful for subsequent review of storm drainage issues in the area. 3.3 Prioritized Basins Of the more than six hundred (600) storm drainage basins delineated on the maps for the City, the nineteen (4) basins with total basin scores of three or more are recommended for initial further analysis. Basin scores and ranking appear in Table 3. Closing The information provided herein is intended to provide the basis for future planning and analysis of storm drainage systems in the City of Saint John. The tables and plans are meant to be dynamic and evolve in response to the priorities of the City. We trust that this information satisfies your objectives for this part of the study. Please do not hesitate to contact the undersigned should you have any questions. Yours truly, lb 159 City of Saint John Stormwater Management Strategy Component C. - Delineation and Analysis of Other Drainage Basins Table 1 - Historic Flooding Reports from Saint John Fire Department Number =Street Date . 76 , Jones Drive 912912000 82 -Glen Road 11411912001 103 (Park Street Extension 1011812002 75 Glen Road Ii ill 9/2003 351 ;Woodward Avenue 1112912001 40 ;Dutch Garden Lane :-111312005 28 'King Street 13127/2002 114 ;Glen Road 3127/2002 14 3Sandlewood Cres 3/27/2002 80 Asied St ;312712002 222 ;Morrison Rd 1312712002 7 :Tracy Lane j312712002 69 Spar Cove Road 13/27/2002 6 IBy Road No.2 112712002 183 -Canterbury Street 7/5/2002 95 ;Orange ==71512002 185 Union Street 715/2002 174 ,Queen Street 17/5/2002 344 Grandvlew Avenue 9/22/2002 91 'University Avenue ;912212002 52 Highland Road ;912212002 2 Sandalwood Cres 1111812002 6 By Road o.2 11/18/2002 379 Anthony's Cove Road 11/18/2002 2961 Red Head Road 11111812002 945 Old Black River Road _1111812002 8 Old Red Head Road -1111812002 161 River Hill Drive 1111812002 3523 Loch Lomond Road 11/18/2002 161 River Hill Drive 1 11118/2002 133 Todd Street 1/27/2003 10i 1Adelaide Street 1/27/2003 234 Wain Street „112712003 36 Pugsley Ave 13130/2003 819 -Sand Cove Road 313012003 114 Glen Road 1..313012003 36 ;Lakewood Ave 1313012003 132 ;'Lakewood Ave 3/30/2003 3421 Loch Lomond Road 13/3012003 152 lllie Ave ;313112003 99 'Simpson Drive 11313112003 124 Pauline Street 13131/2003 11 Holland Street 3/31/2003 3253 Loch Lomond Road I 3/31/2003 1 934 McCavour Drive 3/31/2003 34 Rockclie Street 313112003 133 Todd Street 3/3112003 58 -Karen Street 3/31/2003 108 ;Broadway Ave 13/3112003 Part C tables.xls Page i of 3 160 City of Saint John Sto water Management Strategy Component C - Delineation and Analysis of Other Drainage Basins Table 1 - Historic Flooding Reports from Saint John Fire Department Number Street Date 7 Simpson Drive 3131/2003 11 Walter Street j4/1I2003 103 Simpson Drive 114/112003 99 Simpson Drive 4/112003 108 Simpson Drive 4/112003 7 Broadway Ave 4/1/2003 104 Simpson Drive 41112003 10 Kennington Street 110/3012003 2 Alpine Street 1 013 012 0 0 3 29 ;Alpine Street 10130!2003 23 Russell Street 10/30/2003 410 Douglas Ave 10!3012003 6 X Road o.2 12118/2003 1833 'Westfield Road 12118/2003 149 ;Point Road 12/1812003 327 othesay Ave 1/15/2004 122 'Douglas Ave 1111512004 397 ;City Road 11/15/2004 0 hadton Place j :1/17/2004 6 Ca hen Street 1/17/2004 145 Lansdowne Ave 1/17/2004 175 Rothesay Ave 1117/2004 34 Greenwood Lane .318/2005 7 Tracy Lane 3/8!2005 1 Donaldson Street -,3/812005 103 Simpson Drive 3129/2005 255 =Loch Lomond Road 3/29/2005 1 727 ay Street 3129/2005 29 Alpine Street '312912005 20 ;Pine Ave ;312912005 106 ;Spar Cove Road 13/2912005 15 y Road No.4 13/29/2005 410 jDouglas Ave 3/29/2005 146 E. Charles Street 51112005 103 ;Simpson Drive ` 511/2005 1 144 ; Duke Street 5/1/2005 222 ;Saint George Street 5/112005 45 jOaland Street 10/8/2005 1 'y Road No. 4 10/8/2005 7 ;Jean Street 110/812005 334 'Point Road '1019/2005 8 N. Saint Catherine Street 110/9/2005 323 Prince Street 10/9/2005 1657 ]Red Head Road 101912005 109 =Simpson Drive 10/10/2005 4 rown Street 10/10/2005 329 Clifton Street 10/1012005 106 Spar Cove Road 10/1012005 23 Wilton Street 10/1012005 Part C tables.xis Page 2 of 3 161 City of Saint John Sto water Management Strategy Component m Delineation and Analysis of Other Drainage Basins Table 1 - Historic Flooding Reports from Saint John Fire Department Number Street 'Date 88 Simpson Drive 1011012005 10 Hayward Ct ;1011012005 4 ;Foster Thurston 614/2006 270 'Prince William Street 6/4/2006 528 'Milford Road 6/4/2006 461 Milford Road :61412006 187 acLarn Iv 1614/2006 168 . King Street 16/4/2006 4 By Road No. 2 614120a 0 ,Glenwood rive 614/2006 55 Xenne a sis Drive 6/4/2006 42 ountain Road 6/4/2006 3 cintosh Street 1614/2006 109 Simpson Drive 1161412006 137 Taylor ,Ave 1114/200 114 Glen Road 16/4/2006 2395 Red Head Road 6/4/2006 3044 1 1-h Lomond Road 6/4/2006 537 Green Head Road 6/4/2006 61 Flemming Ct '6/4/2006 33 Barbara Cres 6/412006 291 ay Crescent rive 161412006 125 od Street i6/412006 222 illige Ave 041200 50 I GIenwood rive 6/4/200 2 Barbara Cres 16/4/2006 3421 Loch Lomond Road 16/4/200 3625 Loch Lomond Road 1614/2006 2444 Candy St 0412006 88 Westmorland Road 6/4/2006 107 Josseln Road !6/5/2006 4 Belmont Street 1.615/2006 65 l Simpson rive 615/2006 30 Wellesley ,Ave 6151200 106 Spar Cove Road 6/5/2006 114 Glen Road :6/51200 170 Prince William Street 17/231200 42 ark Street Extension ;7123/2006 52 St. John Street 712312006 60 Canlewoo Lane 3/11/2007 71 McLaughlin Cres /1112007 4 orseeld Street 13/1112007 46 ICranston Ave 13/11/2007 0 Ilan Street 13/1712007 8 !Seaward Cres 13/1712007 86 1 La esi a Drive 13117/2007 2522 ! estfield Road 13/1712007 169 itt Street 13/17/2007 Part C tales.xls Page 3 of 3 162 December 5, 2008 Terrain Group's Final Report contains the following maps; Sheet E02, E04, E06, E10, E12, E14, W01, W03, W05, W07, W09, which can be viewed in the Common Clerk's Office. 163 E. 2.4 --2.3m -.2.21lt f SAINT JOHN L TM Stephen Wallace, REng. J L December 8, 2008 THE SCIENCE OF PRACTICAL SOLUTIONS 164 Provision of adequate stormwater management infrastructure within Maritime climate - significant challenge facing Atlantic Canada municipalities. 0 Early 2007, City of Saint John: - Review of stormwater collection systems 0 Overall Stormwater Management Strategy - Guide decision making when adding, upgrading, or maintaining components of overall system THE SCIENCE OF PRACTMAL SOLUTMNS 165 Storm Drainage Criteria Manual Marsh Creek Improvements Analysis of City-wide Drainage Basins 11 THE SCIENCE OF~PRACTMAL SOLUTMNS 166 Provide consistent analysis, design, review, drainage and assessment of storm Other municipalities i place, Moncton, eg. Halifax Definition Identifies design construction ie 0 be met Performance expectations will reduced probability of flooding Consistency and clarity of requirements streamlined review/approval process Reduced maintenance/operation THE SCIENCE OF F'RACTKAL §4LUTfONS 167 Potential for drainage issues Base maps prepared: 9 existing pipes, culverts outlined All watersheds in City reviewed: 0 each watershed 0 historical flooding reports identified 168 60 j -,..-,yam " Awn- I~ ulj~ MM cans } _ Pa ° h- N ~ ,m ` oa r . ? 'V 1 i AODiVeHiS iNDVIDtO)kVNVN a3lvnnwaols A 2t Y rb 4 G "'x ~ i Jest' S '`fir}' 2, 141 u ,d ..*P t Ewa _ - p - . 1 _ ^ r - svA* ,~B~, s r d ~,.s ~ r emu,, ~ ~ ~ yip ~ irk ',V• C. Y ID 'Py ti .➢+-,`,d'fr~ _A @~.'<4[~ " s Y ~ ~,w_ u ~ Ayy y.Y 7^j, ~''h+ .sC...e,_53,cv,,, ~.g :~,~l• ~ yJ4vr TAk pub i ~ ~ &~~rd,. ~ W as"" „x.4.. - '"oy •l' a` ~.g," w" , ' 1 ' -~S3y ! i , 71 1''. 6C 7✓ v~ /77' oafi! A 14 w 911 1 - v M1y' '01 Nk % Piy - 4 N d 'a~.f °a ✓ ~+wd'py.'> yC, Y 4 w 41~ r- ,r ~ ~ - • „66644 1f I ` ; ~ ' Y i - e57.0 ' ~V - - - - - - - - - - - - I I 171 Prioritization of basins for further comprehensive analysis: Historical flooding reports Development (existing, future) Ground slope, floodplains Configuration of existing pipe system THE SCIENCE OF PRACTfCAE SQCUT'i CVNS 172 City nt Sainl John Stomtwater fadnagemonl Sirafegy Coanpanent ti Qelmealion and AnaEgsls of Other Drainage basins 1 able 3 - Basin Sconng Matrix and Pnwilltabon 1 Nlstoncaf P,wtnn'Ual system Observed Fia,?ding Lackof for Config-thug Land Capital Basin 8asm iD Basin Name Sheet Flonding Report Major Drain S un:harge Cnrrrerns 0- Programme Score R an k Comments L29 13re111wocul E08 1 2 2 2 2 0 9 1 Known sun:hage and Hooding issues, Previous study by CECIL. Concem atwut inlet capacity to Trunk slemr sewer along Woodward Avenue and absence of mafurdraur Giza and condifion of Woodward Avenue trunk sewer unknuwe E81 Dutnhmen's Creek L07 0 3 0 D 2 t} 2000. 2011 6 .1 Several flooding repots in area immsdiately surrounding delineated basin 6ignifirant areas of wmbured sevvsrs. Separation of stuanw.ter required ax pail of Harbour Cleanup. W10 West Gate V4D7 0 1 1 1 0 ?008' 2070 6 2 Two flooding eufooris jr, delineated beam SignAscant potential far additional development upstroam of oxnstong storm sewer system. Large diameter trunk slornt sewer irastaWed with nalaiively flat slopes along D.,onaviaw Drive. E62 simpyr'n t7r'nne E10 1 2 1 1 to 0 5 4 Scveial f o.ding rapuds along Simpson Drive batweels Todd and Wahar E63 Grandview Industrial Park L07 0 1 0 0 2 1 2009 5 4 Potential for oddils-1 development on Expansion and Industrial Ave. i boding report located al relalivefY fial section of Gr ad,nm, Avenue and adjacent in large diameter hunk storm sever receiving stonliwatet runoff from Irving Oil refinery. E75 Retail Drive E07 1 1 4 1 in 0 2009 5 4 Existing sanitary Trunk reader knnv;n to surcharge at Oakland, Sturm sewer system insta14ad at less than 0,1`1:. slope. F74 Consumer' Wodmortand F07 1 0 1 0 1 D 2,009, 2010 4 7 Limited allot capacity on upstream side 4 Wesimnrfand Road at Majors Btnnk. 41/62 Sea sheet Vv07 2 D ❑ 2 (7 0 4 7 storm sewer surcharge leporadl. L09 i la-Y L08 0 2 (1 0 =1 0 2014, 2011.2012 3 9 Several Loading reports and planned <apctai -ka prqu to in area. Stomowrtter sepal lien unsnarl as pa0 of fi.e oui Cleanup. ER18 Sydney Stmel E_02 0 0 0 0 p 6 9 Ell Rater 8neel E02 D s. 0 D 0 0 2008.2011, 2n11, 3 g i aSlx1 InciudnS a*nibirted gCµ,e1G Seveo F flooding intents in area rimmediately 2012 surrounding basin. Erg Cove Road E08 0 2 ❑ 0 0 0 2010 3 9 L25 Jay)., E08 0 1 D 0 1 0 2010 3 g Several reports of flooding in area of McLaren Boulevard and Taylor Avenue. Large diameter trunk alarm sewer. Flat lot ,grading around exisling muib-ur»t dwvelhngs. L50 Willie E10 0 2 0 0 1 0 'i 9 fhree ftoodsng repods occur in areas with over diinhcs_. System eunfiguration 42ncerass due tv no undeaso in large diumnlet trunk slornt sewer on Summit. Wilk-, and Rilny F.-53 Modey F07Et0 ❑ 2 0 0 0 to 20()0 3 9 R-nf impaovenwnls to storm sewer system no Mountain Road, Several Yloading reports in area of Alpine and Motley. Street and pipe profiles are €We p a Ir I THE SCIIENCE OF PRACTICAL SOLUTIONS 173 Historical flooding event, early 1970s; most recently, Hurricane Hannah, September 2008 Number of earlier studies and ongoing improvement work 0 This study: e Assess and evaluate Marsh Creek Watershed 0 Review previous studies Make recommendations for remedial work to reduce probability of flooding THE SCIENCE OF PRACTKAL SQLUTtONS 174 t~~l {FlR^ ~111~ w W x i. i b' uA s ~A i Pic 4 yy~.~ $.rr ~I gi I i N. q+ ,x B.w !x A~. 4 f ae, '0 IV LO r 1 Ir > Ra® i THE SCIENCE OF PRACTECRL SOLUTBEFNS 176 LLB SNounaos 1V3313VNd JO 33Fl3139 3N1 i j o - a a P U. t p t44 T FE r" THE SCIENCE OF FRAtCTMAL 56LUTfONS 178 ,g M i f 1(.~ I..11 ' 1rl(.~ ,r d THE SCIENCE OF PRACTECRL SOLUTIONS 179 18 I6 November 3'd, 2007 Rainfall Total Rainfall Depth = 60 4mm over 16 25 Hours 12 E 'a 08 06 04- -r - ( - - - 02 OYwI _L U_ fl, 1lid t r Elap-d Time (minutes) Mystery Lake Outlet November 3rd 2007 R2 = 0.91 39Peak Modeled Flow = 0 793m=/s 38 - Peak Measured Flow = 0 797m=/s 07 06 kl~. K o5 w 04 03 02 Volume of Outfall o~zr 72 Hours _ Modeled = 108,699m= Measured = 116,336m= 0 1 (Note Measured wlume approximated using Simpson's 1/3 Rule) 0 0 12 24 36 48 60 72 Time (Hours) -Measured Flow Data Modeled Flow Data U. S. Army Corps of Engineers River Analysis System, Version 4.0 Beta (BEC-RAS) =t!lL J I- Li- d_IUl-t,l,l- A 1~3 - F - l ` - ~ - - _ `S EE` "S S s-~ s i 180 -a_ Gw r- ~ ~ra~o WA EROM BOUNDARY Rnenuirea ' 1 w - ~T CDMfOLIR 1MTERVAI.=6.dm I I I E i a I I I luvso eer oexwm Mwn I Ica-we-xwe Inweo rae rcw;w I I ~s-vea-aoos _ _ r i wo_ oescaoPnou I -j oan•= - s terra i n ~ SHE SCrtHCE OF PH0.CHCAL 9OLUIIMi3 Tm10mpM Itt W9eWePia a ~ ixe,&b B1~ 9ek3Yn N9, EMt1Je wrrx.~sTe~O~~ Caen I I SAINT JOHN I r~tac~r I flf - SAINT JOHN STORMWATI r MANAGEMENT STRATEC I SHEET OEWRPrON 1:100 YEAR RETURN PERIOD FLOOD LIMITS EXISTING CONDITIONS e a A s ne ' 181 Z. 74k _7~ -LEI] F BO'K ~ F. In SIMP SGII E::J. DRI''.+'E 74r-i err, _lz 3.6 5 ~-n _ i % Z' " E F `.r LEId Fl-AD v- - SIMF'SOhI DPIVE I r J 'B0`'; CULV. s 6e % OLDEN R ,fir mss- .q,;~ F'CJTHE=,A'i' AVE. V~ ROAD J COO [ll ~ 4r, r I ~i KITYPLAN 11 - Is r ~ _ .6'~-' ,fir,. rz _ V ry ~ °1~✓ r :,,::.oaaunorer :.:~z: ~ ~ -z f r' ~ _ '1t Via.. ' ~ r 1 1 I I ~wrrluwnwrrrnml _r k ..~f r.r 1 1~'*11 cl, r .t..~_~.-ctMVVOtR[NTOWAtLa -t J a`' n~ sv~m av .xv_a:+r v, (c. ra onrc a s f , terrain 01 J.;-. i- ~ ~_,E _ .~5'~,4 r t~=~M1y - ...--I 1 ~~mmefx ~~acmmro 1-:, r ~r • plc r L SAINT JOHN I PROJECT II x SAINT JOHN STORMWATER MANAGEMENT STRATEGY " I SHEET DESIMPIM 11 - - r.~_H , x __i~ _ i r. \ = r' ~'^Y ''`I 1 - _ $''a Y F ; q 7.900 YEAR RETURN PERIOD rl I' ~ - - rWf:l!- FLOOD LIMITS FUTURE CONDITIONS :i;lJf3TFt<A` 13n° ~ - - - - t a ,o ac..... s y: l ~ I 183 ,-,LEI 'I R B n x DF ~5l CP 184 L W O L o N 0 Imo. N (0 r i E E -a) 0 L d. Ir- cow E 0 -1--+ U) L- cu 0 r r 0 r L 0 E E M M r R k x P + 4 ' q r , V4 yq f'1 , 4 l 1 'ryb 4~ 'n n, ~v3A fro f, ro~ Ma 9 n - 5 isyld y' m' y. Ir n. IIZ! ~r j 4 7 ~ptP ep d" ~ pp 1'~bk ✓z* 14 ff~~ ~p R y r , a W _ q. + 5 4.i 1 s r ~ s E e " r Sz }P, Er a + J~ ~ ~ry d JF x ~ d K LO co a w sue,, A a mail I , T n. its. or. ' Ins KNOW m 4~~ ~ (rte lk, ry~°•.;:~.u .ice iV~`~„, ~'~;~'f+~/ ~r'}.~, PROPOSMINLR7 STRUCTURE v`i I '6.m Pe os toan.m.. r~ O`~ ° LJ $ ~ °@~ , P~ Esa JJJ W[[rv `=°MK - - ~ n.° _.^n '^..B ~ \ '~L-1w.L-J _ SC.tF :..0. CC o b0o~, 1~ : *,f? 'y 'a"~E ~`v~ N"_ cs l( j coMrouR~xrEavu=s.am r ~ ~ 1' L~~ ;,5 ~ ,n, ' ^3 , ~ 1 ~ wa nsw~o r'ai rc oESCauanou I Itl o terra 11''"1 i` Y ~ { SHE SCrt]4CE OF PH0.CHCAL 9OLUIIMi3 _ Y` °o - t"~~~`-_-~~A"`'~'^°1a° / ~ ~Ct'cC ~ 11 1 ~srn.xam~~✓e ""'".w,www~ c ° - sew? - 1 ' ` t C s 4 i cuen I Le2}' fix.-~-`~.` 1~ ~ j T ` F'. t /,.•=-°1" ~ ! SAINT JOHN 'o { ' `I "SAINT JOHN ST©RMWATER Hydraulic Grade I MANAGEMENT STRATEGY Jrb f COI. i21CNAY E3A" SHEET DESMMON I - ° Marsh Creek: 0.018% PROPOSED PIPE FOR DIVERSIONS f- a =f- Piped Diversions: 0.600% = 3 187 KENNEBECASIS BAY g C 2fl ( , r°ev y ANSf`` I/ DRURY ~ cal E / p l `t Ra~~ (I,rrl SA 14~ `LAC ASHBURN r LAKE ( ~r WA 7-RR r~ l Et£v=2~m 't 1 a \ AV hIG.n2 j fJ .,ate Ci.%, rc BR . AY _ d AVM UR9~ 4_ ~ f ~I z f is y, ~ Q I fl ~ 'pG L 6 G-EN I AA S ,F sFR%o;R { LEGEND' .y„ N "ROOF terrain " kPtE ~t =Nlfi o, x yme aee= ' yso n+a n sren, - UhY.k`n. n.@. EPp YIS~, wvwardzgpWwn SAINT JOHN STORMWATER MANAGEMENT STRATEGY MARSH CREEK STQRMNIATER PRESSURE PIPING APPENDIX F 188 ' ~ !:~.hr' t, ~ -r ~w,,I' , 1. ~;w -is t / ' ~ ~ - k \ ~ ~-'r-+ - ' / `f' 1 ~\^1' ~-d" r. Fiin• Ys:'~K WATERDHEDBOUNC6W WATERSHED SOUNMW KENNEBECAC1'S EA~ 4 ff : r / J w wuMBaw01M r Imp yow l f j L( f ! - - r ! ) t /°,a-.:. ~ ~ - ~ ~ i a - - i~ ~J`~ •i~' ~ ~ ~ caRraurxixrErsvu=s.am t'. ~ # ~ / acv r\ ~ q r ~ - c - f 1 ~ l ) { J o Ilas~co rx acxcx II M-.ra_z~e y \ - t 4. ~ fir--' , t l ( xo oESCaianau. cxn'o one } ! ' - .,s,,ay rn x.• 7 ( j 7 - Tr"L s - - T f r e u' A-~_,~ iterra' n i~`~"' t' - l ~ ~ ~ a( i'°,~~ ~ ~ - ttJ. /lO •~t , :e'~.:y; ~ / ••J~ r ..,.=ov Pnnm pp f- ' i`\ m- r (^i- ~ _ 'rl~ _ t \ ~ - y r ,anxam<.u 8 s t r r s' D _ J ref yP• ( _ J P~ ~ - - l'; ° ~ a ~ ~ r SIJSC ATCH MEN ' AFE/t5 WENT US~ 2Ei C]Hc \ -f I i \ r a `i Srb.GH~: ~ s - ~ _ - - L~l_ ,~~~~n~ ~ _ ~ t .,f a U f 2~ J~ .379 8[1a SAINT JOHN - ti ~ , ~y ' -ti, ~ C.1 1'~s.OH~ ,o I S~e.rnl. 4~r--'~ I rrcwECr I OHa ~ yc~ ' t p I j i - t ~I i S) 34L t J 4` 95 GHc SAINT JOHN STORMWATER / 1g ~s° • j ; I d ry r i / ( 203 ,Fig l/ 157 ro MANAGEMENT STRATEGY 151 I`I"Ha d sl ai)s.srl~ "T _ct~~1 _ r J) 1 J t / MARSH CREEK r x ti / V F d, f'a , CONTRIBUTING SUB-WATERSHEDS H<: 70 a 412 H~ EXISTING CONDITIONS r-''{'' " f` mow, ,•2a,"`-~f,f~ q . r 1,~~ r. I' __M er r ' I ..u COURTENA(i , :f 4 `Y L'AY /•`_ti-~~SP ~e_'~. :ti• \ -1 J ~ ( vn ~ m 189 I ; ~ • ~ all Try ~.rn~._~..;/`^ ~ ~ y-~-t~,~'•~~~~/ ~ _ ~~.2 IS f J, 1-2M WATErAW 0000W r i / ( WATERSHED BOUNDARY Ytrfrf=' c,ais y; ^ w~ "A ~l s ° rte! - p, F^ b ~i - _ ~ rpt P+ / CONTUUR IFFSERVAL a 3.4 m IL IV. '.P MicoFn9H cHK'o ~Da ~E #erra i n lull ~n Y - ~ , aPPr_'~'f!~ ,B+'y 4 - C.k ~t• ~ ~ v c~~ - ~f) 3 SUGLA1 ]V.LNI AkEAS 7-1 1- CLIENT f t~l~ 15 1 ,Qe SFr i tS 57U °Fc J.VY.a 8 1. . 8 z r..`- 1 f } i r t = SAINT JOHN I'S) 1 s CH N iF cs) ClCHn I PROJECT ILI N 1• = ) ((3` J o.oH o.~H SAINT JOHN STORMWATER MANAGEMENT STRATEGY t C`) 20_ SFc i1±^) 157.',Hc r' I SHEET DESCraartaw 1 ^C1Hr s i4_ Nn MARSH CREEK ,P\ CONTRIBUTING SUB•WATERSHEDS ift .it l "ul.a } £ 7v.5Hc 70 AL 2u15Ho PIPED DIVERSIONS SCENARIO F• r•1' !l - , " - \ P'IF RT=i} VJR~EFSHFL 2070i 1, ti>> ~'o ;..."~;.u;-`w..v o ri„ i~l~ nary r3 i• 'ET ARE/ b C'©,IRTEN A'r": .f,'`..!'>~.',ry - nr''•, ?C~;,~~J~ _ -5 t:_'_":`, ~%•.-..r'. E ~f ~--.~1 f ( r! n..------ J 190 -a_ Gw r- ~ ~ra~o WA EROM BOUNDARY Rnenuirea ' 1 w - ~T CDMfOLIR 1MTERVAI.=6.dm I I I E i a I I I luvso eer oexwm Mwn I Ica-we-xwe Inweo rae rcw;w I I ~s-vea-aoos _ _ r i wo_ oescaoPnou I -j oan•= - s terra i n ~ SHE SCrtHCE OF PH0.CHCAL 9OLUIIMi3 Tm10mpM Itt W9eWePia a ~ ixe,&b B1~ 9ek3Yn N9, EMt1Je wrrx.~sTe~O~~ Caen I I SAINT JOHN I r~tac~r I flf - SAINT JOHN STORMWATI r MANAGEMENT STRATEC I SHEET OEWRPrON 1:100 YEAR RETURN PERIOD FLOOD LIMITS EXISTING CONDITIONS e a A s ne ' 191 Z. 74k _7~ -LEI] F BO'K ~ F. In SIMP SGII E::J. DRI''.+'E 74r-i err, _lz 3.6 5 ~-n _ i % Z' " E F `.r LEId Fl-AD v- - SIMF'SOhI DPIVE I r J 'B0`'; CULV. s 6e % OLDEN R ,fir mss- .q,;~ F'CJTHE=,A'i' AVE. V~ ROAD J COO [ll ~ 4r, r I ~i r~ L ` 50 r f s K '9~: ~ - j 'lk 11 f r it ili ` f'P _ r tl tr ~ ut ieo~ t r,~ } r i l - J i p soway" PLOpkk.11MP8 1 199°x1°"'°1°"°° CWWR WIERVAL,^ 5.0m w n-ssuFnx. o.'a,,s nntr - nom';", / 1 ~m r tdrra • : !1 HE 5C~ 4 C'wN 9a.vf 1N5 ,.°4 lr y ( IJ mn~maars r.. t I f ynt outer j it / r J SAINT JOHN SAINT JOHN STORMWATER MANAGEMENT STRATEGY - I GPM ...w..~, , 5:100 YEAR RETURN PERIOD FLOOD LIMITS DIVERTED WATERSHEDS AND it FORESAY PUMPING 'AY 193 BO', C DI ,s>Y. Fi rJ 111 ~ 4❑ ~.77ri i `~y ~~~Ip I i 4 96~ cr II 14 r Ili. _ _ _ ~r i THE SCIENCE OF PRACTICAL .SOLUTE NS 196 'T`im From Tourists warned to stay away as Venice suffers worst flooding for two decades TIMES From f hr.;,, On i-- o feared dead after Hurricane Katrina devastates America's Gulf Coast THE SCIENCE of PRACTECRL SQEUT6LNSl 197 I ij wI THE SCIENCE OF PRACTMAL 50LUTMNS 198 f .n 6.31 rn :'3 i v AO" 6.31 rn 6.31 rn k ' SSIMPSDN LlPlvL T fill E0.''. (.ULV. RCITHESAAVER" B Ci: 1 I_I LV! SIMPSCH E:::7. DPI',+'E ,-LEI] R gib K I- F. 31 ri i ~ i~LEll E'C.4D BRIDLE ,OLDEN 'R ROAD ODD ~ ~ ~'x" ~ r 31 rn 41 41. r` d r v F~ r/'r! s, f gRt i01. 200 DF / 6.31 rn i r Wz - - - - - - - zoz q~ A x v b . a . 203 FORESAY 204 Thank you Questions THE SCIENCE OF FRAtCT€CRL SOLUT€€ NS 205 C7 a c~a p z December 4, 2008 Mayor and Councillors F~ City of Saint John P4 Box 1971 Saint John, New Brunswick E21- 41-1 Your Worship and Councillors: In reference to our 2009 budget being considered by Council on December 8, 2008, we anticipated a Business Improvement Area Levy of w $278494.24. based on the Service New Brunswick Assessment Base a~ Comparison notice for Taxation Year 2009 received at this office. The budget approved at the Annual Budget Meeting held on Monday, December 1, 2008 was based on a BIA levy of $267306.00. We have adjusted our budget and this presentation accordingly. z We inform you of this to keep everyone's records in order. ~e Yours truly, Peter Asimakos General Manager i W T 506 633 9797 p I . . . F. 506.652.3525 wvvw.uptownsj.com. 206 2009 Budget Presentation bV Uptown Saint Jahn Inc.. December Stn, 2008 Your Worship and Members of Council: Good evening. My name is Sean O'Neill and I am President of Uptown Saint John Inc. and I have with me Peter Asimakos, our General Manager. Thank you for giving us this time to present our 2009 budget. As most of you know we are one of 29 Business Improvement Areas in downtowns across the Province and as such have the ability through the BIA Act to place a levy on ourselves for the purposes of advancing the economic vitality of the uptown. We have held the required meetings in accordance with the Business Improvement Areas Act and request you approve and send this budget along to the Province for final approval. The budget this year has a couple of changes in it on the revenue and expense side reflecting changes in our activities. Next year we will not be doing the Saint John Comedy Festival, which we have organized for the last four years. This festival was approximately a $60,000. budget item. While it was a very successful event from the perspective of quality of entertainment it was a significant management challenge and ran a deficit each year - so our Board felt they would rather let someone else take it over if there was interest. We have done this in the past with other events such as the Uptown Car Cruise which was taken over by Market Square. The other budget change is the absence of a $20,000. funding commitment from the Environmental Trust Fund an allocation we have counted on for the last four years. The ETF had a budget, under beautification, set aside for BIAs across the Province up until this year when it was cut. Provincial funding for BIAs in one form or another had been in place since the early 1980s starting with the Federal Provincial Co-operation agreement for downtowns. The elimination of Provincial funding is having an impact on BIAs across the Province, especially in the smaller communities. BIAs have a strong track record when it comes to leveraging Provincial dollars usually resulting in at least a 4 to 1 payback ratio dollar for dollar. On the bright side we learned just last week that the Uptown Business Improvement Area did see an increase in assessments larger than we expected at 8.35 percent. This added another $11,188. to our top line. While not a lot, every little bit helps. 207 2409 Budget Presentation by Uptown Saint John Inc. December 8, 2008 Page 2 of 2 This significant increase in assessments indicates is that the uptown is starting to see the benefits of reinvestment from public and private sectors. Private sector projects like Centerbeam Place and others are making a difference and starting to rebuild the tens of millions of dollars lost in assessments in the previous twenty years. It should be noted that these private investments are following public infrastructure investments like streetscape reconstruction, Harbour Passage and public green spaces. Continued public reinvestment is needed in projects like the Princess St reconstruction which was postponed to next year. Additional streescape work is needed as well as public green spaces to attract people and investment to the area and quality must always be the guiding principal. One of the most significant and positive issues that arises when an area becomes attractive is the increased investment interest that follows. We have seen a resurgence in development interest start on the entire central peninsula and we will see more. Through a number of recent development proposals it has become very evident that we need to have a current vision for the peninsula area and its somewhat diverse neighourhoods. This is an urgent matter. With some of the monies that will be derived from the sale of the Lantic Sugar site we strongly urge Council to commit to starting a neighbourhood planning process for the entire central peninsula. Understanding the capacity constraints of the Planning department, this process needs to be undertaken by qualified consultants and involve all the stakeholders. An aggressive timeline should be set for completion - say 6-12 months. This will require a significant budget perhaps in the vicinity of $400,000. however, the time is long overdue and development pressures are going to increase. We are anxious to be a part of a planning process for the peninsula as a significant stakeholder and we look forward to continuing the great working relationship we have had with the City and your various departments. Thank you again for this opportunity. 208 UPTOWN SAINT JOHN INC. 2009 BUDGET REVENUE 2008 2009 BIA Levy 257,024.80 278,494.24 Employment Grants 4,500.00 4,500.00 Bad Debts Recovered 2,000.00 2,000.00 Environmental Trust Fund Grant 20,000.00 Capital Account Interest for Waterfront Development 15,000.00 15,000.00 Events 68,300.00 8,000.00 Co-operative Marketing Campaigns 25,000.00 25,000.00 Miscellaneous Revenue 2,000.00 2,000.00 TOTAL REVENUE 393,824.80 334,994.24 EXPENDITURES _ 2008 2009 Urban Design & Planning (ETF Grant) 20,000.00 2,000.00 Waterfront Development 15,000.00 ' 15,000.00 Marketing 48,717.80 51,494.24 Environment 2,500.00 Events 68,300.00 ' 15,000.00 Uptown Development 10,000.00 6,000.00 Communications 5,300.00 5,300.00 Program Delivery 8,200.00 8,200.00 Annual Meeting and Awards 5,000.00 5,000.00 Operations 210,307.00: 222,500.00 Non-Recoverable 3,000.00 ! - 2,000.00 TOTAL EXPENDITURES 393,824.80 334,994.24 *Levy assumes a 8.35% increase 209 jR,,r TO COM-, _N COUNCIL M&C #2008 December 5 , 2008 His Worship Mayor Ivan Court And Members of Common Council Your Worship and Members of Council: SUBJECT: BUDGET SUBMISSION -SAINT JOHN TRANSIT Attached, please find the budget submission received from Saint John Transit. Mr. McCarey has confirmed that representatives of the Commission will be in attendance on Monday evening to discuss this,matter. su Terrence L. Totten, FCA CITY MANAGER Attachment 210 SAINT JOHN TRANSIT COMMISSION 2009 OPERATING BUDGET 2009 2010 JAN FED MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL TOTAL REVENUE- Cash Fares 360.7000.365.2501 120,000 120,000 130,000 125,000 125,000 130,000 115,000 120,000 140,000 135,000 130,000 120,000 1,510,000 Transcard Fares 360.7000.365.2502 90,000 95,000 98,000 92,000 92,000 93,000 95,000 95,000 115,000 105,000 105,000 105,000 1,180,000 Suburban Subsidy 8,000 6,100 8,200 8,300 8,400 8,400 B,200 8,200 8,700 8,600 8,500 6,400 100,000 Monthly Passes 360.7000.365.2503 80,000 62,000 83,000 82,000 84,000 85,000 84,000 84,000 88,000 85,000 84,000 84,000 1,005,000 Bus Tokens 360.7000.365.2504 1,200 1,300 11300 1,300 1,300 1,400 1,400 1,300 1,500 1,400 1,300 1,300 16,000 Charters 360.7000.385.2502 4,000 5,000 6,000 7,000 7,000 15,000 40,000 45,000 66,000 35,000 11,000 9,000 250,000 City Tours 360.7000.385.2504 - - - - 1,000 1,000 5,000 10,000 10,000 7,000 1,000 35,000 School 360.7000.385.2503 50,000 50,000 50,000 50,000 50,000 44,000 - - 46,000 54,000 56,000 50,000 500,000 Advertising 360.7000.3852501 - - 20,000 - - 20,000 - - 15,000 - - 15,000 70,000 Garage 360.7000.$85.2506 600 800 900 800 800 800 600 800 900 800 900 900 10,000 Other 360,7000.385.2505 1,000 1,200 1,300 1,500 2,000 2,000 1,300 1,400 5,000 1,200 1,100 1,000 20,000 Total Revenue 355,000 363,400 398,700 367,900 371,500 400.600 350,700 365,700 496.100 433.000 398,800 394,600 4,696,000 - EXPENDITURES: Transportation 360.7010.721. 505,896 475,896 481,896 569,256 490,297 500,496 596,956 534,596 624,256 519,646 496,547 577,362 6,373,100 Maintenance 360.7020.742. 178,470 174,370 173,670 193,230 170,820 169,220 219,763 201,733 232,823 209,866 212,248 236,085 2,372,300 Administration 360.7030.761 55,085 48,839 48,839 56,188 48,839 52,371 66,188 48,789 58,283 49,811 49,811 61,257 644,400 Total Expenditures 739,451 699,105 704,405 818,674 709,956 722,087 882.907 785,118 915,362 779,325 758,606 874,704 - 9,389,800 COST OF OPER ATIONS 384,451 335,705 305,705 450,774 336,456 321,487 532,207 419,418 419,262 346,325 359,806 480,104 4- -O,] 211 SCHEDULE OF TRANSPORTATION EXPENDITURES JAN FEE LABOUR: Super.lnspect. & Dispa 360.7010.721. 1002 18,350 18,350 Super OverTime 360.7010.721 1102 200 200 Drivers 360.7010.721. 1016 160,000 180,000 Drivers-OverTime 360.7010.721. 1116 6,000 61000 Fringe Benefits 360.7010.721. 1406 44,300 44,300 Vacation Pay 360.7010.721. 1210 19,200 19,200 Sick Days 360.7010.721 1416 12,800 12,800 DC PP- Transportatior 360.7010,721, 6,030 8,030 Total Labour 288,880 288,880 MATERIALS: Fuel 360.7010.721. 4005 129, 000 128,000 Oil & Grease 360.7010.721. 4006 2,666 2,666 Uniforms 360.7010.721. 4009 30,000 1,000 Schedules & Transfers 360.7010.721. 2635 3,042 3,042 TranscardCommissior360.7010.721. 2610 2,500 2,500 Vehicles 360.7010.721 2029 706 708 Advertising 360,7010721. 2010 7,000 7,000 Miscellaneous 3601010.721 2630 1,000 1,000 In rice 360.7010.721 2230 20,000 20,000 Lic-ses(Vehicles) 360.7010.721. 6508 350 350 Nandi-Bus Depreciatl o€360.7010.721. 8510 1,333 1,333 Parallel Transit 360.7010.721. 2640 19,417 19,417 Total Materials 217,016 187,016 TOTAL EXPEND t ITURES 505,896 475,696 2008 OPERATING BUDGET Page 2 2009 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 18,350 23,700 18,350 18,350 23,700 18,350 24,700 19,800 19,800 24,700 246,500 200 300 600 800 1,000 900 500 500 400 400 6,000 180,000 236,000 182,000 182,000 238,000 192,000 244,800 190,000 191,000 242,200 2,440,000 10,000 15,000 11,000 16,000 20,000 25,000 35,000 25,000 11,000 15,000 195,000 44,300 55,200 44,300 44,300 55,200 44,300 55,200 44,300 44,300 55,000 575,000 19,200 24,100 19,200 19,200 24,100 19,200 24,100 19,200 19,200 24,100 250,000 12,800 15,900 12,800 12,800 15,900 12,800 15,900 12,800 12,800 15,900 166,000 8.030 10.040 8,030 8.030 10.040 8,030 10,n40 a non 8.030 10,040 104.400 292,880 382,240 296.280 301,480 387,940 320,580 410,240 319,630 306,530 387,340 3,982.900 130,000 128,000 135,000 140,000 150,000 155,000 155,000 140,000 130,000 130,000 1,650,000 2,666 2,666 2,667 2,666 2,666 2,666 2,666 2,665 2,666 2,673 32,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 2,000 2,000 2,000 44,000 3,042 3,042 3,042 3,042 3,042 3,042 3,042 3,042 3,040 3,040 36,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000 708 708 708 708 708 708 708 708 710 710 8,500 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 84,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 12,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 240,000 350 350 350 350 350 350 350 350 350 350 4,200 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,334 1,336 16,000 19,417 19,417 19,417 19.417 19,417 19,417 19.417 19.417 19.417 19,413 233,000 189,016 187,016 194.017 199,016 209,016 214,016 214,(16 Pon.n16 190.017 190,022 2.390,200 481,896 569,256 490,297 500,496 595,956 534,596 624.256 519,646 496,547 577,362 6,373,100 212 2010 TOTAL SCHEDULE OF MAINTENANCE EXP ENDITURES JAN FEB LABOUR: Supervision 360.7020.742.1002 7,600 7,600 Or -me(non-union) 360-7020.742,j 102 - - St -.,room 3601020.742.1016 3,500 3,500 OverTime-Stockroom 360.7020.7421116 100 100 Daily Servicing 360.7020.741.1016 34,100 34,100 OverTime•Daily Servici 360.7020.741.1116 3,000 31000 Repairs & Maintenance 360.7020.743-1016 8,400 8,400 Over-Nme R & M 360.7020.743,1116 510 540 Body Shop 3603020.744.1016 6,200 6,200 OverTme-Body Shop 360.7020.744.1116 320 320 Shop & Plant 360.7020.745.1016 2,800 2,800 OvefTlme-Shop & Plan 360.7020.745.1116 250 250 Miscellaneous - - Fringe Benefits 12,600 12,600 Vacation Pay 5,400 5,400 Sick Days 4,200 4,100 DCPP-Maintenance 2,600 2,600 Total Labour 91,580 91,480 MATERIALS: Water & Cleaning 360.7020.742.4010 1,900 1,900 Tires 3603020.742.4043 6,700 6,800 Chassis 360.7020.742.2042 8,750 8,750 Engine 360.7020.742.2043 12.083 12,083 Transmission 360.7020.742.2044 6,417 6,417 Electrical 360.7020.742.2045 3,833 3,833 B, ~s 360.7020.742.2048 5,333 5,333 B(,..r Work 360.7020.742.2041 6,250 6,250 Shop Supplies 360.7020.742-4046 4,333 4,333 Parts 360.7020.742.4047 875 875 Miscellaneous Supplie ;360.7020.742.4050 2,500 2,500 Heat & Power 3607020.742.4016 13,000 11,000 Taxes - Water 360.7020.742.2601 1,100 - Taxes- Property 360.7020.742.6502 4,200 4,200 Bu )ding Maintenance 360.7020.742.3002 4,000 3,000 Equipment Repairs - - Freighl. 360.7020.742.2006 516 516 Depreciation(LoanPyn360-7020.742.8510 3,000 3,000 Insurance 360.7020.742.2230 2,100 2,100 Insurance Recoveries 360.7020.742.9930 - - Total Material 86,890 62,890 TOTAL EXPENDITURES 176,470 174,370 2008 OPERATING BUDGET Page3 2009 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 7,600 91500 7,600 7,600 9,500 7,600 9,800 7,900 7,900 9,800 100,000 3,500 4,300 3,550 3,550 4,300 3,550 4,500 3,600 3,650 4,500 46,000 200 200 200 300 500 150 100 50 50 50 2,000 34,100 41,500 34,500 34,600 41,500 35,600 44,000 36,000 36,000 44,000 450,000 3,000 3,800 3,050 3,050 3,800 3,100 4,000 3,100 3,100 4,000 40,000 8,400 10,300 8,400 8,400 10,200 8,400 11,000 8,550 8,550 11,000 110,000 510 660 540 540 680 540 700 555 555 700 7,000 6,200 7,800 6,400 6,300 7,800 6,300 7,900 6,500 6,500 7,900 82,000 320 440 330 330 440 330 480 360 360 470 4,500 2,800 3,500 2,900 2,900 3,500 2,900 3,700 3,000 3,000 3,700 37,500 250 340 260 260 340 260 400 290 290 410 3,600 12,600 15,900 12,600 12,600 15,900 12,600 16,000 12,800 12,800 16,000 165,000 5,400 6,800 5,500 5,600 6,800 5,500 7,200 5,600 5,600 7,200 72,000 4,100 5,300 4,200 4,200 5,300 4,200 5,400 4,300 4,300 5,400 55,000 2,600 3.300 2,700 2,700 3,300 2,700 3,400 2,800 2,800 3,500 35,000 91,580 113,640 92,730 92,930 113,860 93,730 118,580 95,405 95,455 118,630 1,209,600 1,900 1,900 1,800 1,800 1,780 1,780 1,720 1,840 1,870 1,810 22,000 7,000 7,000 7,100 7,100 7,200 7,600 8,500 8,000 7,000 7,000 87,000 8,750 8,750 8,750 8,750 8,750 8,750 8750 6,750 8,750 8,750 105,000 12,083 12,083 12,083 12,083 12,083 12,083 12,083 12,083 12,083 12,087 145,000 6,417 6,417 6,417 6,417 6,417 6,417 6,417 6,417 6,417 6,413 77,000 3,833 3,833 3,833 3,833 3,833 3,833 3,833 3,833 3,833 3,837 46,000 5,333 5,333 5,333 5,333 5,333 5,333 5,333 5,333 5,333 5,337 64.000 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 75,000 4,333 4,333 4,333 4,333 4,333 4,333 4,333 4,333 4,333 4,337 52,000 875 875 875 875 875 875 875 875 875 875 10,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000 9,000 7,500 4,500 3,700 8,000 11,000 15,300 17,000 19,000 21,000 140,000 1,000 - 1,000 - 1,300 - 1,300 - 1,300 - 7,000 4,200 4,200 4,200 4,200 29,133 29,133 29,133 29,133 29,133 29,135 200,000 3,000 3,000 3,500 3,500 3,000 3,000 3,000 3,000 3,000 3,000 38,000 516 516 516 516 516 516 516 516 $16 524 6,200 3,000 3,000 3,000 3,000 - - - - - - 18,000 2,100 2,100 2,100 2,100 4,600 4,600 4,400 4,600 4,600 4,600 40,000 82,090 79,590 78,090 76,290 105,903 10B, 003 114,243 114,463 116,793 117,455 1,162,700 173,670 193,230 170,820 169,220 219,763 201,733 232,823 209,868 212,248 236,085 2,372,300 213 2010 TOTAL 2008 OPERATING BUDGET Page 4 SCHEDULE OF ADMINISTRATION EXPENDITUR ES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2009 TOTAL LARIDURe Administration 360.7030.763.1002 14,915 14,915 14,915 18,644 14,915 14,915 18,644 14,915 19,297 15,537 15,537 19,251 196,400 Office 360.7030763.1003 11,450 11,450 11,450 14,200 11,450 11,400 14,200 11,400 14,800 11,750 11,750 14,800 150,100 Board Payments 360.7030.763.1204 - - - - - 3,000 - - - - - 3,000 6,000 Administration Fees 360.7030.763.1206 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 45,000 Fringe Benefits 1,420 1,420 1,420 1,780 1,420 1,420 1,780 1,420 1,900 1,460 1,460 1,900 18,800 Vacation Pay 1,410 1,410 1,410 1,760 1,410 1,410 1,760 1,410 1,860 1,450 1,450 1,860 18,600 DC PP Administration 620 620 620 780 620 620 780 620 820 640 640 820 8,200 Total Labour 33,565 33.565 33.565 40,914 33.565 36,515 40.914 33515 42,427 34,587 34,587 45,381 443,100 GENERAL: Telephone 3617030763.2008 5,563 5,567 5,567 5,567 5,567 5,567 51567 5,567 5,567 5,567 5,567 5,567 66,800 Legal 360.7030.763.2404 833 833 833 833 833 833 833 833 833 833 833 837 10,000 Audit 360.7030.7632402 833 833 633 833 833 833 833 633 833 833 833 837 10,000 Office Supplies 3607030.763.4014 1,333 1,333 1,333 11333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,337 16,000 Equipment Maintenanc 360.7030.763.2047 583 583 583 583 583 583 583 583 583 583 583 587 7,000 Training 360.7030.763.2014 913 917 917 917 917 917 917 917 917 917 917 917 11,000 Travel 360.7030-763.2012 2,083 2,083 2,083 2,083 2,083 2,063 2,083 2,083 2,083 2,083 2,063 2,087 25,000 Miscellaneous 360.7030.763.4050 1,250 1,250 1,250 1,250 1,250 1,250 11,250 1,250 1,250 1,250 1,250 1,250 25,000 Association Dues 3607030.763.2025 6,254 - - - - 582 - - 582 - - 582 8,000 D-,eciation - Vehicle 360,7030.763-8510 875 875 875 875 875 875 875 875 875 875 875 875 10,500 It snce 360.7030.763.2230 1,000 1,000 1,000 1,000 1.000 1,000 1.000 1,000 1.000 1,000 1,000 1,000 12,000 Total General 21,520 15,274 15,274 15,274 15,274 15-856 25.274 15,274 -15.856 15,274 15274 15,876 201,300 TOTAL EXPENDITURES 55,085 48,839 48,839 56,196 48,839 52,371 66,188 48,789 58,283 49,861 49,861 61,257 644,400 2010 TOTAL 214 The City of Saint John November 280 200 His Worship Mayor Court And Councillors Your Worship and Councillors SUBJECT: Proposed Municipal I Amendment - 435 oars ea Road Attachment I RO, Brix 1971 Sant john, N Canada E2L 4L1 C.P. 1971 Saint John, N.-B. Canada E2L 4L1 215 i gy i e l e Application Zoning By-law i w e e modification A X' A e ..R Lot Area / S cficie du lot 4 5 t Frontage I Facade sur rue 13 -'f r xi g Use of Property / Utilisation actuelle de la propri6t6 '`j G L L frig! 13 ~ Municipal Plan land Use Designation D6si tion de utilization des terres sur le plan mmdcipal 5/b 058d = dI~-C 90-9Z-unr 216 `LCGZ999 `•NNof 1NIdS AiIO :46 TUBS City of Saint John INTERNAL INSERTION ORDER Reference: 435 oars Head Road A -Oct 14, 2008 Public Presentation Nmpaver Insertion Dates (Check as applicable) Saint Telegraph Journal) " SJTJ City Information A " SJTJ Independent Placement " SJTJ Classifieds Date(s): Tuesday, September 3, 2008 Date(s): Date(s): Information for (Boldface anything in Ad. Centre, Tab, etc.) Section Headline: General Notice Tender F1 Proposal [9 Public Notice Sub-Headline (i lic le): Text: ATTACHED INSERT Call to Action- Elizabeth Gormley, Common Clerk/reffiere ca rn ale Contact: Telephone: (506) 658-2862 217 Servit ru is Service Nouveau-Brunswick Map I ! tchelle cartographique i : 600 N While this map may not free from error or omission, r has been taken to ensure the best possible quality. is map is a graphical representation of property boundaries which approximates the size, configuration a location of properties. It is not a survey and is not intended to use for legal descriptions or to calculate exact dimensions or area. rri si tt rte n°est ut tr as li re tout erreur ou omission, tout es I ions ont t rises pour on assurer le eill ure ualit possible. carte st un r r s ntaion graphilque approximative s terrains (li i s, dimensions, configuration at emplacement). Elie n'a aucun ra r official at ne oit done pas servir I r a ion de l description o ici Ile 'un terrain ni au Icul de s dimensions ex s2 a sa suerficie. ~ ~ ~ - ~ 0? The city of Saint John November 8, 2008 His Worship Mayor Court And Councillors Your Worship and Councillors SUBJECT: Proposed Municipal Ian Amendment _ 1 Highland Road A Public Presentation was made on October 27, 2008 of a proposed amendment to the Municipal Development Plan which would re-designate on Schedule 2-A o the Plan, from L Density Residential to Approved Commercial Development, a parcel of land with an area of approximately . hectares, located at 410 Highland o, also identified as being a portion of I umber 00428714 to permit the development of a licensed banquet and meeting hall with cabins for tourist accommodation. The required advertising has been completed, and attached you will find copy of the application, public notice and insertion order of the proposed municipal plan amendment. Copies letters o objection tot proposed amendment are attached for review Council. If Council wishes, it may choose to refer the matter to the Planning Advisory Committee for a report and recommendation and authorize the necessary advertising with Public Hearing to be held on Monday, January 1, 2008 at 7:00 .m. in the Council Chamber, or not to proceed with the proposed amendment process, and adopt a resolution to deny the application and receive the attached documentation for information. Attachment P.O. Box 1471 Saint John, I B Canada E21L 4L1 . intjohn. CA 1971 Saint John, N.-B. Canada E2L 4L1 220 t, C) I Application for a Municipal I and Zoning By-law Amendment e e e modification municipal ' I' rrete r le zonage Home / Domicile Fax Number / Numdro de tdldcopieur Work / Travail mpN11pIq-77 ou. .Co Name of Property Owner (if different) f Nom du propridtaire (si difldrent) Address / Adresse ' , o l cl/ Postal Code / Code postal: Property Information / ensei a ents sur la ro ike Location / Emplacement t "idVi6incA R004 pc)r+inn 4 oo 4 -7I Civic / No ille voirie Street / Rue PID / NIP Lot Area / Superficie du lot Street Frontage / Fagade sur rue Existing Use of Property / Utilisation actuelle de la propridtd Vown+ - or &r t, arr" Present Municipal Plan Land Use Designation Ddsignation actuel de utilization des terres sur le plan municipal Low S e.sti r-y+ Present Zoning/ Zonage actuel Amendments Requested / Modifications demand6es Municipal Plan / Plan municipal han a Land Use Designation to / Modifier la ddsi nation de Putilisation des terres d rnv _r erc,c3 vet + and/or / ou ❑ Text Amendment (indicate particulars on attachment) / Modification du texte (indiquez les ddtails en annexe) Zoning By-law/ Arrdtd sur le Zonage Change Zoning to I Modification du zonage A "e)-2_" and/or / ou ❑ Text Amendment (indicate particulars on attachment) / Modification due texte (indiquez les ddtails en annexe) 221 Development Proposal / Proposition 'a a e e Description of Proposal / Description de la proposition It/>Jt/ w /%!/7 . _ .aPl® S r?r?~ Per r If you are not the owner of the land in question please have the owner sign below. The signature of the owner authorizing this application to proceed is required for consideration by Common Council. Signature of Owner (if applicable) Signature du propri6taire (s'il y a lieu) Date /0 J /1120 B e-r; ~c : j r,19/112L7-.S- 171XII Si vows n'etes pas le propridtaire du terrain en question, veuillez obtenir la signature du propriglaire dons la partie ci-dessous. La signature du propridtaire autorisant le traitement de la prdsente demande est requise pour que cette derniere soil examinee par le conseil communal. 222 PROPOSED MUNICIPAL LAIC P OJET MODIFICATION iJ LA. AMENDMENT MUNICIPAL E: 41 HIGHLAND OBJET: 410, C I HIGHLAND Public Notice is hereby given that the Common Par les pr6sentes, un avis public est donne par Council of The City of Saint John intends to le uel le conseil communal de The City of Saint consider an amendment to the Municipal John a l`intention 'etudier la modification du plan Development Plan which would: 'a enagement municipal comme suit : 2. Add the following to the list of Approved Commercial Developments in sub-section 2.4.6.28: -0 a parcel of land with an area of approximately .3 hectares, located at 410 Highland Road, also identified as being a portion of I No. 00428714." (INSERT MAP) public presentation of the proposed amendment will take place at a regular meeting of Common Council on Monday, October 7, 2008 in the Council Chamber, Lobby Level, City Hall. REASON FOR CHANGE: To pen-nit the development of a licensed banquet and meeting hall with cabins for tourist accommodation. Elizabeth Gormley, Conlon Clerk 6582862 2. Pajout de la parcelle a terrain suivante a la liste des ar enagernents commerciaux a rouves a Palinea 2.4.6.28 « t) une parcelle de terrain dune superficie d'environ 4.3 hectares, situee au 410, chernin Highland, et et t une artie u NIL) 00428714.>) (INStRER L CARTE) Une presentation ublique u projet de modification aura lieu Tors de la reunion ordinaire du conseil communal le lu i 27 octobre 2008 dans la Salle u conseil, au niveau du hall d'entree, a Yh6tel de ville. RAISON LA MODIFICATION: Pe ettre le d6veloement d'un banquet et d'un foyer accreitds avec cabines pour accommodation touristiques. Elizabeth Gonnley, re rere com unale 658 2862 223 City Saint John INTERNAL INSERTION ORDER Reference: 410 ihlan Road, MP A- Public Presentation -Oct 27108 Newspaper Insertion t (Check applicable) ( = Saint John Telegraph Journal) " SJTJ City Information Ad " SJTJ Independent Placement " SJTJ Classifieds Date(s): Tuesday, October 14, 2008 Date(s): Date(s): Information (Boldface anything you 1 i , Centre, Tab, etc.) Section Headline: General Notice Tender Proposal 19 Public Notice Sub-Headline (if applicable): Text: INSERT ATTACHED Call to Action: Elizabeth Gormley, Common Clerk/Greffi6re communale Contact: Telephone: (506) 658-2862 224 4'~:. ~=y1 e..; 's: 1 ,ry rr/ `7 ? r^ + e~ o- y ~ l P 1 I P i" 1 e 3 ~ ' N 4 'S . l ..,~:a i(~!'' ~ . ve r 2 2. 2008 by-law change forq 410 Highland Road undersigned We the live on Highland the Road and are opposed to this proposed -law change. have several concerns with the proposal: 1 The property currently looks like a dump yard and h for the past 5 years has been pretty much ° h the samt disrepair. Very much so, at it h ere the action of the Unsightly Property Act is h been reported to the City several times i little compliance from the owner. 2. i area is still not serviced city water and sewage and it has been told to that it is not likely to be in the foreseeable future. How is the owner going to supple this facility these amenities? 3, The Highland Road has no other it and i very There no sidewalks o is road. This posses a serious danger to all the residents here. at if a fire were to break out u ere ® many residents could be trapped u on this hill with no ay out. 4. This road i in need of some serious and as many bl°d spot tricky and narrow hills Many city vehicles have serious issues getting up and do this road . 5. This area is all residential, very quiet and all family oriented A lot of us have children and we o not need a licensed property u here that will propose noise and even more traffic to ea dangerous road. . This property has no ay ° getting proper access to allow a proper driveway. o what resolutions does the owner have to these issues? 7. Any sewage removal system will downhill either the residents the area or towards the Saint John River. 1 the fact that the entire area for this proposal is rock. So what resolutions does the owner Mike Saunders have to deal these issues? Penny lye Stephen Sweet a Garnett Luke Nichols Chelsea 'liven e • Mary Bums F Burns 405 Highland Road 72-773 405 Highland Road 672®773 402 Highland o 657-2549 Highland o 5-1771 0b Highland o 645-1771 400 Highland o 672-0814 400b Highland o 672-0814 226 227 October 31, 2048 Saint John Common Council 15 Market Square, `h Floor Saint John, Dear Council: I a writing in regards to the rezoning of the property at 410 Highland Road, Saint John. I A AGAINST THE REZONING OF THIS PROPERTY TO "COMMERICAL". I have lived at the end of Highland Road (near this property) for the past 2 years. I strongly feel that is narrow road c not accommodate any additional traffic. I don't consider myself as one who wants to stop growth and development. Due to thenumber of blind spots on is steep road, the fact the majority of the road does not have sidewalks, and there is inappropriate 1 illegal parking o the road, I have to strongly recommend that such a rezoning will only in the future increase the traffic flow and put a lot of more individuals at risk. If the residents in our area are fortunate enough to see a new road connected to the back end of Highland Road, either through illideville or Tartan Street, such a rezoning y be more appropriate. I hope you will consider this rezoning a serious matter for the residence in this area. Thanking you in advance 228 BY-LAS' NUMBER C.P. 110-90 A LAW TO END THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: A T No C.E.110- ARRET ODIF'IANT L'ARR T SUR LE ZONAGE BE THE CITE' OF SAINT JOHN Lors dune rdunion du conseiI communal, The City of Saint John a decrete cc qui suit : The Zoning By-law of The City of Uarrete sur le nonage de The City Saint John enacted on the nineteenth day of of Saint John, decrete le dix-neuf (19) December, A.D. 2005, is amended by: decembre 2005, est modifie par : - all as shown on the plan attached hereto and forming part of this by-law. - routes les modifications sent indiquees sur le plan ci joint et font partie du present arrete. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the 28 day of November, A.D. 2008 and signed by: Mayor/Maire EN FDI DE QUOI, The City of Saint John a fait apposer son sccau communal sur le present arrdtd le 28 noveanbre 2008, avec les signatures suivantes Common Clerk/Greffiere communale First Reading - November 24`' 2008 Premiere lecture - 24 novembre 2008 Second Reading - November 24"', 2008 Deuxi6me lecture - 24 novembre 2008 Third Beading - Troisidme lecture - 229 PLANNING L T/ .-MISIVIE T DtVELOPPEMENT REW ® =".7" ' C. I® Amending Schedule W the Zoning By-Law of The i o Saint John o ' ant Annexe ((A)) I' 6t6 de zona a e The City o Saint John -L rue waiter se. - - y~ dP I d'ftt [1lD~gdQd ~l. ~ 9 r m J I f rue 7bdd S1. f~1 FROM / DE R-1113 One Family Residential Zone si entielle- tions un° rniliales iA Four Family Residential Zone r6sidentielle-ha lions e ustre I e nt. Pursuant to a Resolution under Section 39 o the Community Planning Act 9 Confo ent A une resolution adopt par le nseil municipal en vertu de I'a icle 39 de Is Lai s r l'u a isrne Applicant: Scott Blount Location: 9 prom. Simpson Dr. I (s) IP(s) 0029 75 07PO2S Drawn y/Cr Par: David Couture to Drawn/Carte Cr December r, 200 Recommended b P.A.C.1 esi 6r& r Is C.C.U.: November 1 nova re, 200 Enacted by CouncillApprouvd& r Is Conseil: Filed in Registry ce n ist . By-Law Arr td it: 230 y. The City of Saint John Dec. 3, 2008 Your Worship Ivan Court Members of Common Council City of Saint John Dear Mayor Court and Fellow Councillors: Subject: early learning centre Saint John has a committed group of citizens representing various stakeholders in the community who are requesting council's support for their efforts to secure Provincial support for an Early Learning Centre demonstration project. The relevant documentation is included below. Motion. That council have staff draft a letter of support for the work of the Early Learning Centre Steering Committee's proposal for an Early Learning Centre Demonstration Project in Saint John. Respectfully submitted, (received via e-snail) Councillor Killen SAINT JOHN P.O. Box 1971 Saint John, NS Canada E2L 4L1 I www.saintjohn.ca C.I? 1971 Saint John, N.-B. Canada E2L 4L1 231 The Early Learning Centre Steering Committee (a committee of the Saint John Early Childhood Development Coalition) is working on a proposal that will be submitted to the Provincial Government, in mid-December in response to their tender call that will select and fund 4 demonstration early childhood centres in NB. Would Common Council/The City of Saint John consider submitting a letter that we could include in our proposal package? The tender call guidelines require letters from relevant community partners that indicate: a. Your support for the Early Learning Centre demonstration project in Saint John, led by the Saint John Early Childhood Development Coalition. The Coalition's Early Learning Centre project in Saint John will integrate programs and services for our youngest children and their parents. The proposed Early Learning Centre will be located in a PALS Community School and serve a priority neighbourhood. The program will combine early childhood education programs + childcare services + additional services to help our youngest families address their health, education and employment needs. b. Your intentions to contribute to the project, its leadership and 3 year pilot phase and what you would like to contribute. To meet our tender deadline, we must receive your letter on or before Monday December 15th. Your letter will be included in our tender package and sent to; Selection Committee - Demonstration Project for Early Childhood Centres in New Brunswick Tender # 2409031 CENTRAL TENDERING BRANCH, P.O. Box 8000, Fredericton, N.B. E3B 5H6 A backgrounder is attached for your information. Thank you for considering this request and don't hesitate to contact me for more information. Monica THE SAINT JOHN EARLY LEARNING CENTRE DEMONSTRATION PROJECT Saint John is ready to demonstrate a quality early childhood development program! The Early Learning Centre (ELC) project will integrate services to provide early childhood development education programs + childcare + additional supports to help young families with their education, health and employment needs. The time is right for Saint John - For the past two years, the Saint John Early Childhood Development Coalition partners have been researching best practices in early childhood development and designing a best practice model for Saint John. - The Early Learning Centre business plan has been completed and the partnerships are in place to establish Saint John's first Early Learning Centre. The time is right for the Province of New Brunswick - In June 2008, the Government of New Brunswick introduced a comprehensive ten year strategy for Early Childhood Development, stating, "A cornerstone of self-sufficiency is transformation of our workforce to be better educated, healthier and productive. Ensuring that early childhood development programs are of high quality and integrated for young children will build the lifelong foundations of success for all children in New Brunswick." 232 Forming part of this strategy, the Department of Social Development introduced a three year funding commitment, beginning 2008/9, to help 4 communities demonstrate early childhood centres that would provide a comprehensive hub of programs, resources and supports for preschool children and their families. Key Elements of an Early Learning Centre: • ELCs serve the families in a neighbourhood or geographic catchment area • ELCs are ideally located in the neighbourhood's community school that provides the hub for other services that help to enrich the educational experiences for the children and improve life opportunities for families. • ELCs provide a quality education program for children 0 to 5 years that families can access full time or part-time 12 months of the year. Parents are welcome and encouraged to participate in their child's program at any time. • The ELCs hours of operation are extended beyond the normal school day to enable parents to work and go to school. • ELCs employ and train early childhood professionals who are drawn from multiple disciplines. The ELC program utilizes qualified staff and New Brunswick's recognized early childhood curriculum to deliver quality programs. Research and evaluation help to build program excellence. • The ELC and/or its community school also provides additional services and programs that families want and need to help achieve optimal family health, quality living and economic self-sufficiency. Additional services could include: family counseling, primary and specialized health services; toy and book lending library; wellness programs; adult education and employment training; family recreational activities. • Resources for the multi-service ELC are contributed through a partnership agreement that involves government and community contributors. • The ELC program is led by the school principal and the ELC Coordinator and is governed by a committee of partners - government and non-profit service providers, neighbourhood leaders, parents and other contributors. • Governments provide the core operational funds for ELCs: communities contribute volunteers, value-added services, and funding for start-up and capital needs 233 The ELC Demonstration Project - Progress and Next Steps Saint John the Baptist-King Edward Community School has been identified by School District 8 as the community school best suited for the first ELC. Readiness of the school staff, availability of space for the ELC program and the location of the school (and its catchment area) were key factors in this decision. • The SJB-KE community school is an established PALS school (Partners Assisting Local Schools) with strong business and community partnerships that enable the school to offer enriched educational programs and additional services for children including breakfast and lunch programs and after-school services. The ELC will tap into and help to enrich current programs and resources by introducing a comprehensive program to benefit the youngest families in the neighbourhood. • The school is located in the South End of Saint John which encompasses 2 vulnerable neighbourhoods The Waterloo Village and the Lower South End - in uptown SJ. According to the 2006 Census, there are 270 children, age 0-4, residing in the area. • The South End neighbourhood houses more than 1,200 families, a third of which are headed by a single parent woman. Most dwellings are rented (80%) and the incidence of low income for children is 60%. • The ELC Steering Committee has engaged the key partners for an ELC (see attached list). The partners are now preparing the details of the ELC program and defining their contributions. • Funding from the Hon. Margaret Norrie McCain, enabled the ELC committee to prepare a business case for the ELC. The report was completed in December 2007. Additional funding, received from Mrs. McCain and the Business Community Anti-Poverty initiative, will enable the ELC Committee to hire a Project Manager to oversee the ELC's development. Saint John is working hard to become one of New Brunswick's four early childhood demonstration sites to be selected by the provincial government. • The ELC committee is ready, with support from government and community, to open the doors of Saint John's first ELC program for families, in 2009. • Within a decade, the ELC committee envisions all Saint John families benefiting from their neighbourhood Early Learning Centre. 4 234 THE Earlv Childhood Development CONTEXT: Governments and communities - wealthy and poor - from around the world are embracing early childhood development (ECD) as a primary strategy to reduce inequities and prepare their citizens for the future. Together, we're learning that ECD heavily influences basic learning, school success, economic participation, social citizenry and health. • There is strong consensus among economists, biologists and social scientists that investments in the early childhood period provide greater return than at any other period in life. A group of American economists estimated that, "a dollar invested in early childhood development yields three times as much as for school-aged children and eight times as much as for adult education". This is not surprising. Development is sequential and cumulative and it is during the preschool period that the foundation is laid for the individual's lifelong physical and mental health, the child's degree of success in school, and the adult's life skills and employability. • Scientists tell us that brain development is highly sensitive to external influences in early childhood, with lifelong effects. The experiences in the earliest years of childhood develop social/emotional, physical, language and cognitive capabilities - the critical pathways to success. • Health professionals understand that early child development directly influences subsequent risks of obesity, mental health problems, heart disease and criminality. • Teachers tell us that too many children enter kindergarten without the basic knowledge and skills they need to succeed. As each year passes, the learning gap grows. Children who are not ready to participate in what the school has to offer, are more likely to experience social and academic difficulties and drop out prior to graduation. • The economists tell us that the costs of failure to graduate from high school are substantial, not only for the individual, but for society. In Canada, adults with less than a high school diploma (19% of the population) contribute 9% of income taxes while consuming 35% of government income transfers such as Employment Insurance and social assistance. • Parents are telling us that our communities lack quality early childhood education and care opportunities and that these opportunities will not only benefit their children but are important services that enable our parents to go to school and work. Most childcare is unregulated. While regulated child care meets health and safety standards, available spaces are scarce and quality programs are not guaranteed. Working parents are also concerned about affordability, a convenient location and a service that operates for the hours required to cover the time the parent is out of the home. • Business leaders are telling us that lack of access to quality childcare is a major employment barrier and employee concern. And further, workforce shortages demand new approaches that will ensure every child reaches his or her fullest potential and that every parent has the opportunity to be employed and achieve a living wage. • Poverty experts tell us that improving life outcomes for children means we must ensure that each child has comprehensive health, educational and social supports throughout their growing and school years, and that we should begin as soon as possible and intervene as often as required. No one intervention is sufficient. • In Saint John, there are excellent initiatives in place that are helping "at risk" school-aged children and teenagers to succeed in school. Now its time turn our attentions to developing early childhood programs that will help both the child and parent realize their full potential. 235 THE Povertv Reduction CONTEXT: Compelling research demonstrates that: - More than one in four children lives in poverty in Saint John. Single parent families (women and children) form the majority who live in poverty in our city. Many of these families are concentrated in 5 vulnerable neighbourhoods. - Too many young women who live in poverty choose motherhood early in life and often drop out of high school. - A mother's level of education is a major determinant of how well her child will do in school. A child who grows up in poverty is more likely to live in poverty as an adult. - A community that helps children and their parents succeed in school and connect to the workforce will break the poverty cycle and substantially reduce poverty in our community. - Everyone benefits from reducing poverty in a community. Community Goal: Break the cycle of intergenerational poverty and substantially reduce poverty in Saint John Breaking the poverty cycle means putting in place the right conditions for families to achieve their education and connect to the workforce. The right conditions include adequate income and housing and enriched educational and community experiences that aim to level the playing field of opportunity. The right conditions also mean that a community embraces the benefits of reducing poverty and considers poverty reduction a priority, understands the barriers erected by communities and governments that isolate families in poverty; and puts in place new mechanisms to break down these barriers. Poverty reduction means changing the methods a community uses to address poverty. The community's energy shifts from helping to make life in poverty more bearable to providing the opportunities that will enable people to leave poverty behind them. The aim is to change lives, not just a moment in a life. The BENEFITS OF REDUCING POVERTY are felt by everyone. Reducing poverty means a healthier and wealthier community. Children are spared the painful conditions and lifelong effects of living in poverty. - Parents can complete their education, enter the workforce and achieve economic self-sufficiency. Businesses can draw from a larger labour pool. This is an important time for Saint John and New Brunswick because emerging opportunities for economic growth will depend on a growing and ready workforce. Governments and tax payers will spend less money on the expensive consequences of poverty such as lifelong government assistance. Reduced poverty means less illness and crime and greater economic and social stability for the community. It means the community can draw on the talents and resources of all its citizens to achieve a quality living environment we can be proud of. 5 236 BEST PRACTICES IN EARLY CHILDHOOD DEVELOPMENT PROGRAMS Evidence, gathered by the Saint John Early Childhood Development Coalition, from research conducted in Canada, USA and Great Britain, demonstrates that comprehensive, quality early childhood education and care programs are central factors in healthy child development and in escaping poverty for both the parent and the child. Canada's renowned early childhood advocates McCain, Mustard & Shanker profess that "early childhood development is a prime investment opportunity for society providing greater return than any other period in life. Investments need to be substantial and sustained to promote equal opportunity for optimal development for all children and produce the documented economic, health and social benefits. The involvement of the different sectors of society - public, voluntary, and private - in creating a system of early childhood programs will help build social capital, which is thought to be the key factor in long term economic growth and maintenance of tolerant democratic societies." (Early Years Study 2, p. 150) Research affirms that collaborative 'wrap around' services have a protective and enabling effect for families, particularly those who face multiple barriers to economic self-sufficiency. Early childhood services that include enhanced developmental support for children, quality childcare, parent education and family participation have demonstrated significant long-term social and economic returns on investment. USA's High/Scope Perry Preschool 40 year study measured a $17 return for every $1 invested in the program. In Great Britain, the Early Excellence Centre's Sure Start program reported an £8 savings on alternative services.. In 2003, the PNC Financial Services Group launched a ten-year $100 million program in the USA to improve school readiness for children from birth to age 5 after studying the economic consequences of not investing additional resources in the lives of children, particularly disadvantaged children, prior to school entry. Their study also demonstrated that better outcomes for children were associated with better- trained caregivers, smaller child-to-staff ratios and greater intensity of services. Early Learning Centre - Best Practice Model in Canada - Toronto First Duty The Early Learning Centre seeks to implement many of the attributes of Toronto First Duty (TFD) which was established in 1999 by the City of Toronto, the Atkinson Charitable Foundation and the Toronto school district. TFD is a high profile demonstration program operating at 5 elementary schools located in priority neighbourhoods. It combines pre-school, licensed child care and family supports into a comprehensive single accessible program for young children and their families. The program provides educational and developmental opportunities for children and it helps parents to take part in their children's early learning. At the same time, non-parental care allows parents to work, study, and care for other family members or take part in their community. The design objectives are consistent with early childhood research findings in Canada and internationally. The Toronto First Duty model has been evaluated and the results inspired the City of Toronto to utilize Toronto First Duty as the blueprint for its 10 year strategy to provide an effective system of early learning and care in Toronto. The Province of N13 utilized the expertise of Toronto First Duty and one of its founders, Hon. Margaret Norrie McCain, to help prepare the 10 year early childhood development strategy for New Brunswick and introduce the establishment of 4 demonstration early childhood development centres. 7 237 The Stakeholders - Saint John Early Learning Centre Demonstration Pro'Lect Saint John Early Childhood Development Coalition (The Sponsor) Co-Chairs Mary Lynch and Silvia Borsic Early Learning Centre Demonstration Project Steering Committee Co-Chairs; Dr. Anne Murphy and Brice Belyea School District 8 N.B. Dept. of Social Development Atlantic Health Sciences Corporation Regional Health Authority B City of Saint John YMCA-YWCA Early Intervention Inc. (SJ) Family Resource Centre Family Plus Neighbourhood Parents and their Children Neighbourhood Leaders Neighbourhood ChildCare Providers Business Community Anti-Poverty Initiative Vibrant Communities Saint John United Way of Greater Saint John University of New Brunswick Community Contributors and Volunteers 8 238 REPORT TO COMMON COUNCIL OA7 M & C 2008 - 345 5 , r November 19`h, 2008 s dY t` A, ...9fA^.nl .Y His Worship Mayor Ivan Court rl,ecs.t°csfri,rtJ:~jua And Members of Common Council Your Worship and Members of Council, SUBJECT: STORMWATER MANAGEMENT STRATEGY Flooding, road washouts, inundated basements and overflowed sewers; stormwater management is about the well-being of citizens, their safety and quality of life. Will the City of Saint John make the necessary level of investment in storm drainage? Tropical Storm Hannah drenched the city with 145 mm of rain over 12 hours on Sunday, September 7". Runoff overwhelmed streams, natural drainage courses and storm sewers, damaged infrastructure and flooded neighbourhoods. The 12-hour rainstorm was rated as one with a probability of occurring only once in every 100-year period; an estimation that does not mean the city is free and clear for another 100 years. Changing global climate is drastically altering historical weather patterns. Control of storm drainage begins with understanding hydrology - the rate and volume of runoff over the surface of the land as a result of rainfall and snowmelt events. Many factors influence how that runoff finds its way to lower elevations. Even lesser rainfalls can be problematic. Ultimately, water follows a path of least resistance, at times causing considerable destruction of obstacles (natural and man-made features) along its way. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 239 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 2 The flow of water over land and its build-up when trapped at lower elevations are inevitabilities of nature; water will seek the lowest possible elevation. Flow through natural and engineered channels and conduits will not exceed their capacity, topography and the nature of soils will largely determine water's impact, and the elevation of land relative to sea level will affect how well it drains. Effectively mitigating the effects of natural storm drainage flows requires: 1 . Scientific understanding of environmental characteristics; 2. A systems perspective on drainage planning; 3. Well-engineered surface courses (major) and piped systems (minor); 4. Investment in timely system and infrastructure renewal; and 5. Last but certainly not least, a rigorous maintenance regime. Purpose of Report This report presents a Stormwater Management Strategy for the consideration of Council, with recommendations for its implementation. BACKGROUND In June 2006, a rainfall of 116 mm over two days produced serious flooding in several areas of the city. Glen Falls was affected, as it has been so often, with major arterials and local streets closed to traffic. Why does flooding occur along Marsh Creek? What, if anything, can be done to change the "inevitable"? What have been the impacts of or on nearby developments? The storm also caused large washouts on the Lorneville Road and Loch Lomond Road, and there was significant flooding along Glenwood Drive in West Side Estates, a new residential development in West Saint ,John. Council considered two reports in follow-up to these events; one (M&C 2006-161) dealt with Glenwood/West Side Estates and the other (M&C 2006-170) spoke to the matter of broader matter of storm drainage, particularly the recurring flooding in Glen Falls. West Side Estates Working with a well-organized neighbourhood committee, an action plan was prepared for West Side Estates. All elements of that plan have been implemented, with the final step, upgrade of a major culvert under the NB Southern Railroad line, currently being completed by the company. In addition to maintenance CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 240 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 3 and contingency planning measures, the City engaged consultants to analyze the area drainage basin, a storm drainage system was installed along Pipeline Road West ($56,000), a large downstream culvert under Bay Street was upgraded ($150,000) and the City contributed over $400,000 to the NBSR project. These measures, taken in response to the flooding, should prevent future occurrences and allow area development to continue. The experience, however positive in terms of working with citizens, highlights a need for clarity on storm drainage standards for new land development projects - before uncontrolled runoff affects properties and the people who buy them. Stormwater Management On the broader question of flooding, Council adopted a staff recommendation for a Stormwater Management Strategy, with a particular focus on assessing the Glen Falls flood risk area. A public call for engineering services produced six submissions, with that of the Terrain Group selected by Council on March 12t", 2007. Terrain's final report, received in September, provides a thorough analysis of community stormwater drainage. The public, particularly citizens affected by flooding and related problems, will be very interested in the ideas put forward and how the City of Saint John responds to those recommendations. ANALYSIS Heavy rains and uncontrolled runoff can produce powerful effects, with potential to seriously damage infrastructure and property. For families, quality of life is upset by flooding of the family home. Even a relatively minor basement back-up is traumatic. In Glen Falls, longstanding habitation and development in the floodplain is affected by the natural runoff from the surrounding higher ground. The "flatness" of the lowlands, floodplain elevation relative to sea level and the limited capacity of the Marsh Creek channel (to carry water away efficiently) make drainage a serious challenge throughout the Marsh Creek drainage basin. In other neighbourhoods, localized "bad experiences" are sometimes a result of inadequate provisions made at the time of development; drainage systems insufficient to handle flows within and through those areas. The experience in West Side Estates, the Meadowland Subdivision problems of CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 241 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 4 a decade ago, and more recent issues in the Sea Street Estates Subdivision can be largely attributed to developer drainage design. Storm systems need to not only handle flows generated within a development (subdivision), but also to control surface water coming to it from higher elevations in the surrounding drainage catchment area. Elsewhere, problems can result from the poor drainage practices of individual property owners; roof drains tied into storm or sanitary sewers, sanitary drains cross-connected into storm lines, and poor grading of lots or adjacent properties. Also, many people unrealistically expect underground sewers to carry everything away quickly. For the municipality, properly delineated and separated storm and sanitary systems are important to both stormwater management and the handling of sanitary effluents. Storm flows into sanitary sewers have a major negative effect - damaging infrastructure, increasing demand on pumping (higher electricity costs) and causing overflows into the environment. Conversely, cross-connections can lead to raw sewage back-ups into basements and increase the potential for environmental contamination. Well maintained overland drainage courses, both natural streams and man-made channels, are essential components of the overall stormwater control "system", particularly during heavy rainfall events. However, many of these fall entirely within or cross private property, making access for maintenance purposes very difficult. Strategic Perspective Drainage management requires a systematic, well planned strategic view. Sound principles and application of strict development standards, along with good maintenance, effective drainage practices and supporting infrastructure, are all part of the answer for this core municipal service. Consultant's Work The Terrain Group's engineering services project involved three components: A. Storm Drainage Design Criteria Manual - consistent standards as the basis for analysis, design, review, and assessment of storm drainage systems. B. Marsh Creek Watershed Assessment, Evaluation and Improvements - a comprehensive review of the Marsh Creek Watershed drainage system; and C. Delineation and Analysis of Other Drainage Basins - identification of sub- watersheds within the city, reviewed to ascertain potential for drainage issues. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 242 Stormwater Management Strategy Report to Common Council, M&C 2008-345 Storm Drainaae Desian Criteria Manual November 191, 2008 Page 5 The Storm Drainage Design Criteria Manual provides a clear set of standards for design of storm drainage systems - by consultants, developers and the City. It would apply to: subdivisions of two parcels or greater; site design to support building permit applications for multi-family residential, commercial, institutional and industrial developments; and design of storm drainage infrastructure to be owned and maintained by the City of Saint ,John. Such formalized design criteria are common in Canadian municipalities (e.g. Fredericton, Halifax, Dieppe and Moncton). All storm drainage systems within this jurisdiction shall achieve the following objectives: Prevent loss of life and protect structures and property from damage due to flooding events; Provide safe and convenient use of streets, lot areas and other improvements during and following precipitation and snow melt events; Adequately convey stormwater runoff from upstream sources; Mitigate the effects of stormwater runoff, such as flooding and erosion, on downstream properties; Preserve designated watercourses and natural designated wetlands; and Minimize the long-term effects of development on the receiving surface water and groundwater regimes from both a quantity and quality perspective. Dual Systems Basic to storm drainage design is a concept of dual minor and major systems. The minor (piped) component is designed to convey runoff from a 1 in 5 year M level storm and the major (overland) system a 1 in 100 year return period storm. The goal typically is that no structure, existing or proposed, would be damaged by the runoff generated in any storm up to the magnitude of a 1 in 100 year return period event; something not now possible, particularly in Glen Falls. (A statistical 1:100 storm would involve a 24-hour rainfall of 163mm or 6.4".) CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 243 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 6 Like all infrastructure, storm drainage systems must be designed by qualified people, reviewed and approved prior to construction. All designs prepared on behalf of the City or submitted by developers must bear the seal, signed and dated, of a Professional Engineer licensed or registered to practice in New Brunswick. In future, engineering plans would be accompanied by the consultant's statement of certification that the design has been completed in accordance with the standards of the Storm Drainage Design Criteria Manual. Acceptance by the City does not relieve the responsibility for proper design; the design consultant retains full responsibility and liability. Marsh Creek Watershed Assessment. Evaluation and Improvements The Marsh Creek watershed comprises a total drainage area of 4,125 hectares (10,200 acres), consisting of steep bedrock slopes draining into a large, flat marsh basin. a gM I~ r. Now With much of the Marsh Creek catchment area lying below ordinary high water mark relative to high tide, the basin is prone to flooding. Prior to human intervention, the land area was a salt marsh flooded by the Bay of Fundy during high tides. Tidal gates at the Courtney Bay Causeway now hold back the high tides, and allow water to flow out at low tide. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 244 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 7 Terrain has produced a hydrologic and hydraulic model of the Marsh Creek watershed system (hydrologic relates to the rate and volume of runoff; hydraulic to the flow of water in channels, pipes and conduits). The modeling shows that much of the basin area is below sea level during high tide and that significant flooding can occur during large and even moderate rainfall events. Flow towards Courtney Bay is restricted by a narrow channel and "flatness" of the Creek (0.018%) causes flood waters to drain very slowly. Storm surge potential has also been analyzed, outlining the potential impacts of storm surge events on the low-lying Marsh Creek drainage basin. A large storm surge taking place during a high tide could have catastrophic consequences. Compounding the concern is that is the fact that storm surges often occur at cold times of the year. Terrain has put forward a series of integrated recommendations towards reducing the frequency of flooding in the Marsh Creek watershed (drainage basin): 1 . Construct a closed pipe diversion system to divert water from the upper areas of the watershed to Drury Cove (Kennebecasis River). Such a system could redirect approximately 50% of the basin's total drainage, greatly reducing the potential for flooding. (Estimated cost: $18,000,000) 2. Install a high flow low head pumping station ($11,000,000) at the Courtney Bay Causeway to reduce water levels in the forebay during high tide; or, alternatively, install operable sluice gates ($5,000,000) at the Causeway to allow the forebay to completely drain during low tide in one tide cycle. 3. Replace the triple culverts at the CN Rail crossing of Marsh Creek, at the entrance to the forebay, with a bridge ($1 ,000,000). 4. After more study, consideration should be given to construction of a levee to an elevation sufficiently high to hold back high tide plus a 2.0 metre storm surge and wave action. (In the interim, it is advisable that an early warning system be set up such that the Marsh Creek area could be efficiently and expeditiously evacuated should the need arise.) 5. Provide controls over future development in the Marsh Creek watershed, typically measures to set safe elevations for structures and restricting further impingement or encroachment on the creek channel itself. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 245 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 8 Delineation and Analvsis of Other Drainaae Basins Terrain has prepared a series of maps delineating all drainage watersheds in Saint ,John, identified current issues and prioritized basins for analysis (similar to that undertaken in 2006 for the catchment area containing West Side Estates). The consultant's recommendations under this category cover: 1 . Elements for an annual maintenance program for storm drainage systems; 2. A data process to briefly investigate and categorize flooding reports when events occur - to better understand problems and possible corrective action. 3. Twenty (20) storm drainage basins for further analysis, from among the more than 600 delineated on the maps. Highest priority identified among "other" drainage basins is Brentwood (Millidgeville). CBCL Limited has already been engaged to undertake a preliminary design of improvements; involving surveys and data collection, infrastructure assessments, hydraulic modeling, presentation of options, and preliminary design drawings, cost estimates and a design report due in May 2009. Operations and engineering staffs are also working with the consultants to determine how pressing issues can be moderated in the near term. Solutions to be proposed for Brentwood will likely focus more on stormwater retention as a means of reducing peak flows rather than building large-capacity storm sewer infrastructure to carry the water away. Also, localized infrastructure improvements and the elimination of inappropriate drainage connections (e.g. roof/rain gutter drains into storm sewers) will be part of any action plan going forward. FINANCIAL IMPLICATIONS Drainage challenges facing the community call for a better, more systems-based understanding of stormwater and, with that, changes in thinking. Investment in drainage management is needed, in terms of both infrastructure upgrades and maintenance resources. Also significant will be an ability to work with nature - to "respect Saint John's natural ecosystems" and to "model the development of Saint John on the characteristics of natural systems"(... from the Saint,John Sustainability Principles). CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 246 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 9 Capital estimates outlined for possible improvements to the Marsh Creek system present only part of the financial challenge. Other drainage basins also need attention and inappropriate drainage "features" need attention. The program to separate sanitary and storm sewers, for one, must remain a priority. An augmentation of maintenance resources is required, with new investment focused on technology (e.g. video inspection) and specialized equipment (e.g. vacuum/flushing unit). This would significantly enhance the City's capacity to look after its storm sewers and drainage systems; an internal capability that must be enhanced. OUTLINE FOR ACTION The outline for action put forward for consideration covers a full range of activities required for effective stormwater management. Two Questions Council will need to determine the level of investment it believes appropriate to best balance the desire to protect people and property, with the level of flooding and storm drainage impacts the community is prepared to live with. Can the City afford to act on the recommendations? Alternatively, can the City afford not to act? We caution there are few, if any, quick fixes. Real solutions, sustainable solutions require careful planning, good engineering and commitment to high standards. First is a solid foundation: sound principles and a set of standards upon which systems, both natural and engineered, are to be designed, built and maintained. A clear and positive path forward is called for. New developments would respect natural drainage courses and construct their drainage infrastructure in accordance with the criteria established for the municipality. By demanding high standards, Council would be protecting future service, the financial interests of taxpayers and its expensive municipal infrastructure. ` Next, priority stormwater issues need attention, where doing so is: (i) the responsibility of the municipality; (2) technically feasible (doable); and (3) warranted from a cost-benefit point of view. In some cases, action will not be discretionary; in others, "solutions" may offer only a degree of relief and not completely eliminate a problem. Choices will have to be made. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 247 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 10 Expert Operations Team Commitment to maintenance planning and day-to-day service is essential. Responsibility for storm drainage maintenance is assigned as a high priority. Although allocated personnel numbers are not large, the team needs to be supported by technology, investment in specialized equipment and advanced training. An expert, well-equipped team will give the City a maintenance capability it must have. Storm Drainaae Desian Criteria Manual The efficient management of stormwater runoff begins with adoption of standards for system design and construction. These will enhance public safety, reduce risk to public infrastructure and private property, and offer significant environmental benefits. The Storm Drainage Design Criteria Manual prepared by the Terrain Group should be adopted by Common Council as a policy of the City of Saint ,John. Changes to related by- laws should be made as soon as possible to align by-law provisions with this policy. Marsh Creek Watershed Improvements Table 1: Possible Implementation Plan Marsh Creek Stormwater Diversion System Year Phase Action Estimate* 2009 Pre- Preliminary design of diversion $500,000 Design system and cost-benefit analysis 2010 Design 2011 1 2012 2 Detailed system design, with full construction estimates $700,000 Construction of main trunk line, Coldbrook to Drury Cove Construction - Upper Glen Falls section/inlets 2013 3 Construction - Rothesay Rd inlet 2014 4 Construction - Foster Thurston and Ashburn sections/inlets Remarks Thorough understanding of costs against benefits Council decision on feasibility at this point $5,700,000 Commitment to proceed, funding plan in place $4,400,000 Monitor diversion results $1,500,000 Monitor diversion results $5,200,000 Completion 6-Year Plan Total Cost $18,000,000 *Estimate in 2008 dollars Note: Council must weigh plan costs against its benefits; could extend the period of project implementation CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 248 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 11 Table 1 outlines a possible implementation plan for a stormwater diversion system for the Marsh Creek watershed. The plan reflects the Terrain Group's first recommendation for mitigation of flooding potential in that drainage basin. A preliminary design of the piped diversion system would first be undertaken in 2009, along with thorough analysis of the costs and benefits of constructing such a system. With that information, including more accurate cost estimates for full implementation, Council would determine feasibility to proceed with this multi-million dollar undertaking, beginning with detailed design as early as the 2010 budget year. Given the magnitude of this potential expenditure and the cost-benefit risks involved, a formal value engineering review could be warranted. It is proposed that a preliminary design and cost-benefit analysis be undertaken in 2013 for either a high flow low head pumping station or, alternatively, operable sluice gates at the Courtney Bay Causeway. In conjunction with such assessment, the idea of a levee to protect against a storm surge could also be assessed in greater detail at that time. CN Rail should replace the triple culverts at its crossing of Marsh Creek with a bridge. The Saint John Emergency Management Organization (SJEMO) should be resourced to develop an early warning system for the efficient and expeditious evacuation of the Marsh Creek area should the need arise. The Flood Risk Area By-Law and others should be reviewed and guidelines prepared for appropriate controls over future development in the Marsh Creek watershed. Also, the City would work closely with ACAP Saint John to gain access to channels in the drainage basin so as to facilitate care and maintenance of those watercourses. Other Drainaae Basins The maintenance program for storm systems can be enhanced through implementation of the consultant's recommendations and the work already underway through the City's service refinement process. A dedicated specialist team, supported by technology and a heavy vacuum/flushing truck, will organize and conduct an enhanced regime of storm sewer CCTV inspection and flushing. A graphical database of maintenance activities and capital works projects will be maintained to facilitate prioritization and coordination. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 249 Stormwater Management Strategy Report to Common Council, M&C 2008-345 November 191, 2008 Page 12 Drainage basins across the city have been prioritized by Terrain, with 20 recommended for initial further analysis. 1. Brentwood 2. Dutchman's Creek 3. Westgate 4. Simpson Drive 5. Grandview Industrial Park 6. Retail Drive 7. Consumer/Westmorland 8. Sea Street 9. Harvey Street (Old North End) 10. Sydney Street 1 1 . Water Street 12. Spar Cove Road 13. Taylor Avenue 14. Willie Avenue 15. Morley Crescent 16. McAllister 17. Secoudon 18. Greendale 19. Honeysuckle/Sherbrooke 20. Milford r p w The picture to the left shows runoff damage on the Hillcrest Road; the result of Tropical Storm Hannah's 145 mm of rain in 12 hours. Trying to prevent damage under all possible circumstances would be quixotically daunting and very costly, particularly for extreme storm events. However, every reasonable engineering and maintenance effort (public and private) must be made to minimize the potential for destruction. Brentwood Approaches for reduction of flooding in the Brentwood drainage basin are currently being assessed, including potential to: (t) reduce runoff volumes from tributary areas; (2) reduce peak flows in the drainage basin; and (3) provide additional conveyance capacity. Feasible alternatives will be investigated to determine order of magnitude costs and complexity of implementation. The preliminary design report (due May 2009) will group proposed actions into reasonable tender packages; typically infiltration and storage projects implemented first, followed by conveyance system upgrades. CITY OF SAINT J OHN - STORMWATER MANAGEMENT STRATEGY 250 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 13 Table 2: Tentative Summary of Possible Projects Brentwood Drainage Basin Year Action Estimate* Remarks Preliminary design of potential 2008 drainage solutions Pilot program to disconnect rain 2009 gutters from storm sewers, drain to rain gardens on properties Assess on-site storm water storage 2009 on large commercial properties Backflow prevention and local 2009 drainage improvements Design community retention 2009 facilities in three or more locations Design/construct rider sewer(s) to 2009 service Brentwood Crescent Construct community retention 2010 facilities - Caledonia Brook Construct community retention 2011 facilities - Gorman Arena Construct community retention 2012 facilities - Millidge Avenue Construct a trunk sewer in the area 2012 of Boars Head Road $390,000 Underway, report in May 2009 To support residential property $100,000 owners in Brentwood area (approximately 50 homes) $100,000 Potential for on-site retention $100,000 Various properties, Boars Head Road $250,000 Land acquisition, environmental approvals and hydraulic limitations $500,000 Subject to feasibility and approvals $750,000 Land acquisition, environmental approvals $750,000 Land acquisition, environmental approvals $250,000 Land acquisition, environmental approvals $400,000 Land acquisition, environmental approvals Total Cost 31590,000 *Estimates for post-2008 work are order of magnitude only Potential improvement projects will be considered for the Capital Program (Storm) in accordance with the above outline. The exact nature of those projects, however, must await completion of the engineering analysis currently underway. A pilot project could be proposed (for the Brentwood area) to help homeowners improve drainage practices; to help themselves and their neighbours, and to help deal generally with basement back-ups and water infiltration in neighbourhood homes. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 251 Stormwater Management Strategy Report to Common Council, M&C 2008-345 The illustration to the right shows a sample "rain garden" layout - designed to help control property and neighbourhood run-off. Note that roof drains are directed over the surface away from the home to on-site diffusion (and not into sewers). November 191, 2008 Page 14 Other Areas Other drainage basins will also need consideration in annual Capital budget allocations. Some of those to be proposed for preliminary design (storm system improvements) in coming years include Milford, Sea Street, Honeysuckle/Sherbrooke, Westgate and Grandview Industrial Park. Construction initiatives will ultimately be required to address existing issues in many of these areas. In some cases, Harbour Clean-Up projects and other sanitary sewer work will help alleviate pressures on storm drainage. Storm-Sanitary Separation Separate storm and sanitary sewers are essential. Infrastructure Renewal/Installation Ongoing renewal of deteriorated drainage systems and installation of new storm facilities, often in conjunction with water and sanitary sewer work, should be part of every annual Capital Program. Typically, the most cost-effective opportunity for many such projects is at the time of road reconstruction and/or installation of water and sanitary mains. Allocations for "normal" renewals or installations should be in the order of $1.5 million annually. Special, typically larger projects would be additional to base renewal requirements. Planned for 2009, for example, are: Market Place - approximately 1200 metres of storm sewer in conjunction renewal of water and sanitary mains, and street reconstruction. Storm sewer costs are estimated at $1,035,000 of a total investment of over $2.5 million. Rodney Terminal - design ($300,000) for renewal of large trunk sewer that discharges into the harbour for 2010 construction ($2.7 million); a sinkhole appeared in August and video inspection has revealed serious deterioration. Mystery Lake - reconstruction of the control structure and dam at an estimated cost of $1.2 million; has been deferred for a number of years. CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 252 Stormwater Management Strategy November 191, 2008 Report to Common Council, M&C 2008-345 Page 15 RECOMMENDATIONS It is recommended that Common Council: 1. Adopt, as a policy of the City of Saint ,John, the Storm Drainage Design Criteria Manual developed for the City by the Terrain Group; and ask appropriate staff to bring forward proposed changes to related by-laws to ensure the provisions of those by-laws align with this policy. 2. Recognize that ongoing dialogue with the public, developers, consultants and other stakeholders on storm drainage design would be coordinated through the Chief City Engineer, with recommendations for updates and adjustments brought forward from time to time for the consideration of Council. 3. Consider the Possible Implementation Plan for a Marsh Creek Stormwater Diversion System, as outlined in Table 1 , and be prepared to approve an allocation of $500,000 in the 2009 Capital Program (Storm) for a preliminary design and full cost-benefit analysis of such a diversion system. Full funding commitment would depend on cost-benefit feasibility and Council approval. 4. Direct staff to request that CN Rail replace the triple culverts at its crossing of Marsh Creek, at the entrance to the forebay, with a bridge. 5. Ask the Saint John Emergency Management Organization to begin planning for development of an early warning system for the Marsh Creek area such that it could be efficiently and expeditiously evacuated should the need arise. 6. Direct staff to review the Flood Risk Area By-Law and other by-laws, and prepare guidelines for development controls in the Marsh Creek watershed, such as setting safe elevations for structures and restricting further impingement or encroachment on creek channels. 7. Direct that steps be taken, working with ACAP Saint ,John, for a program of land and easement acquisition in the Marsh Creek drainage basin (adjacent to creek channels) to facilitate care and maintenance of natural watercourses. 8. Provide necessary operations funding for an enhanced storm drainage maintenance program, including a dedicated specialist team (existing staffing levels) to organize and conduct a regime of storm sewer CCTV inspection and system flushing and cleaning (with a heavy vacuum/flushing unit). CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 253 Stormwater Management Strategy Report to Common Council, M&C 2008-345 November 191, 2008 Page 16 9. Recognize the need to understand the characteristics of the various drainage basins in Saint John and to prioritize drainage action plans across the community. 10. Consider the Tentative Summary of Possible Projects for the Brentwood Drainage Basin, and be prepared to consider an allocation of $1,050,000 in the 2009 Capital Program (Storm) for five components (Table 2), with allocations of $750,000 in 2010, $750,000 in 201 1 , and $650,000 in 2012. 1 1 . Be prepared to consider funding allocations for the General Fund Capital Program (Storm) over the next four years totalling $26,740,000 (subject to adjustment), tentatively distributed as follows: a. 2009 $6,125,000 b. 2010 $6,045,000 c. 2011 $8,020,000 d. 2012 $6,550,000 12. Accept the Terrain Group's final report, dated September 9", 2008, in combination with this Report to Common Council, to be updated as required, as the Stormwater Management Strategy for the City of Saint ,John. Respectfully submitted, J.M. Paul Groody, P.Eng. Commissioner, Municipal Operations and Engineering Terrence L. Totten, FCA City Manager CITY OF SAINT JOHN - STORMWATER MANAGEMENT STRATEGY 254 4 ti M & C 2008-366 December 4, 2008 His Worship Mayor Ivan Court and Members of Common Council Your Worship and Members of Council: SUBJECT: Provincially Designated Highways Proposed Five-Year Capital Improvement Program (2009-2013) PURPOSE The CAS - [ John The purpose of this report is to present to Council a proposal for the Five-Year Provincially Designated Highways Capital Improvement Program for approval for the period 2009 to 2013. BACKGROUND The City of Saint John annually submits a proposed Five-Year Capital Improvement Program to the Department of Transportation to fund renewals and upgrades on Provincially Designated Highways (PDH) and Regionally Designated Highways (RDH) within City limits. Upon consideration and approval by Council, the proposed program is presented to the Provincial Department of Transportation for the Minister's approval. In a letter dated July 18, 2008 the Provincial Department of Transportation requested the City's Five-Year Capital Improvement Program be submitted. The City's 2007 Five-Year Capital Improvement Program submission included work on two priority roads, the reconstruction of Rothesay Road between the railroad overpass and Colony Road and the reconstruction of Somerset Street between Barker Street and Wellesley Avenue. The Province committed to contribute $700,000 equally over two years for the Rothesay Road project. No funds were committed for the Somerset Street project. 255 M & C 2008-366 December 4, 2008 Page 2 The City proceeded with the Somerset Street work in 2008 without financial commitment given the poor condition of the road infrastructure. Subsequently, completion of the Rothesay Road project was delayed until 2009. Common Council adopted a staff recommendation via M&C 2008-290 to request the Province to (1) contribute to the Somerset Street project in 2008 in the place of the $350,000 originally approved for the Rothesay Road project and (2) contribute $1,520,000 for its share of the Rothesay Road work for both the Railroad Overpass to Colony Road section and the Fulton Lane to Railroad Overpass section. The latter section was shown as a 2009 priority project in the City's 2007 submission to the Province. Subsequent to the above- mentioned Council report, the Provincial share of the entire project was determined to be $3,540,000 based upon the need to undertake additional storm water system work and the need to fully reconstruct the road base and surface instead of just resurfacing; Department of Transportation staff has been notified of this change. Council adopted new guidelines for cost sharing of Provincially and Regionally Designated Highways in 2007 to see upgrades completed in a more timely manner. Prior to adoption of these guidelines, the Province was requested each year to contribute 100% of the funds needed to upgrade the Highway listed in the Five-Year plans. However, it became clear that provincial contributions did not match the needs of this community. The following adopted guidelines, similar to those adopted by other New Brunswick municipalities, would see the City contribute a percentage of funds to the upgrade these Highways to expedite infrastructure improvements; 1. The City will contribute up to 50% of overall project costs where the estimated cost of asphalt resui facing is 50% or greater of the estimated overall project costs. 2. The Citv will contribute the cost of asphalt resurfacing and the cost of upgrading its infrastructure (ie. sidewalks) where the estimated cost of the asphalt resurfacing is less than 50% of overall project costs. 3. On smaller projects, the City will consider funding the upgrade, with the understanding that it will request available financial support from the Province in the current or a.future Provincial fiscal year. ANALYSTS Attached is the proposed Provincially Designated Highways Five-Year Capital Improvement Program for the period 2009 to 2013. Even with the new guidelines adopted just last year, that would see the City contributing financially to the Provincial and Regional Designated Highway upgrades, staff now expects approved provincial funding would still not match this community's expectations if the commitments are consistent with those of previous years. As described in the following paragraphs, and considering this funding gap, staff is recommending some projects be funded completely by the City or delayed compared to previous years' plans. These contingency plans could be modified if the Department of Transportation commits to funding levels that better aligns with community needs. 256 M & C 2008-366 December 4, 2008 Page 3 Upgrading Rothesay Road is a high priority for the community. Two projects are listed in 2009 on the attached proposed program for this road between Colony Road and the Railroad Overpass. The work for this section of Rothesay Road follows Guideline #2; two projects are listed so that it is clear that the City is contributing the asphalt resurfacing cost. Staff anticipates the Province may choose to fund this work over the two year period, which would be consistent with the previously committed funding arrangement. Although all work is planned for 2009, one of the two projects is listed in both 2009 and 2010 in the attached program to reflect the expectation that the Province may agree to contribute their financial share over this two year period. Upgrades to the Fulton Lane to Railroad Overpass section of Rothesay Road is also required to bring this road to standards expected of the community. Two projects for this section are now listed in 2011 in the proposed program; these projects were previously slated for 2010 in the 2007 submission. Given the expectation that the Province would fund the Colony Road to Railroad Overpass section between 2009 and 2010 and the possibility that the Province would not consider funding the work to this second section until 2011, staff must recommend delaying upgrades to this second section of Rothesay Road for one year to 2011. Similar to the Colony Road to Railroad Overpass section, the completion of the work is planned for the first year (2011) but one of the two projects are listed for both 2011 and 2012 to reflect the potential that Province may choose to fund this work over two years as well. The Provincial share of the entire Rothesay Road project ($3,540,000) is split equally between 2009 and 2012, Market Place is part of a Regional Designated Highway, which critically requires storm water, drinking water, wastewater and road infrastructure improvements. This critical work is recommended for 2009. Staff predicts the Province would not provide funding to upgrade their infrastructure in 2009 and staff recommends this work cannot be delayed if the Province chooses not to provide funding. Staff therefore recommends the City be prepared to fund 100% of this work as indicated on the attached proposed program. Asphalt resurfacing of Samuel Davis Drive and Sandy Point Road are also recommended for 2009. The Samuel Davis Drive project falls within Guideline #1 of the modified guidelines and therefore the City would contribute 50% ($185,000) toward upgrade of this Regional Designated Highway. Staff considers that the Sandy Point Road resurfacing project falls within Guideline #3 and therefore the City would contribute 100%0 of the funds for this project at this time. The multi-year Special Route 100 program, which includes the reconstruction of Simms Corner, is also part of the Provincial Designated Highway. Funding in the amount of $4,200,000, being the Province's 50% share for the estimated cost of the project under the new guidelines, was requested for 2009 in the City's 2007 Five-Year program submission. The Province has not yet indicated its commitment to this project. In the attached proposed Five-Year program, two phases of this substantial project are listed in 2011 and 2012. Missing from attached plan is the first phase, Fairville Boulevard from Catherwood Street to the entrance of Lancaster Mall. Council had approved a staff recommendation in M&C 2008-188 to include this section in the 2008 General Fund Capital Program. Staff recommends requesting the Province to fund its share of the entire program outside this proposed Five-Year Improvement Program given that its magnitude is much larger than typically requested through this Program. 257 M & C 2008-366 December 4, 2008 Page 4 Reconstruction projects for Chesley Drive are highlighted in 2011. This is another part of the Provincial highway that critically requires investment to upgrade deteriorated infrastructure. The importance of this road as a vital transportation link between the east and west sides of the City will become even more apparent when Simms Corner to the west is upgraded. Commitment from the Province to contribute its share of approximately $2,000,000 needed to complete these projects is important. Proposed reconstruction work on four sections of Somerset Street in 2012 will compliment the upgrades completed on this road in 2008 between Barker Street and Wellesley Avenue. Required road work on Main Street is highlighted for 2013. COMMENDATION Staff recommends the following: 1. Adopt the attached Provincially Designated Highways Five-Year Capital Improvements Program for the years 2009-2013 and further; 2. Authorize the Mayor to submit the proposed Provincially Designated Highways Five- Year Capital Improvements Program for the years 2009-2013 to the Minister with copies to the Director of Design and the District Engineer for the New Brunswick Department of Transportation. __Respectfully submitted, ,r 1 J. M. Paul Groody, P. Eng. Operations & Terrence L. Totten, F.C.A. City Manager 258 { SUMMARY OF FUNDING FOR PROPOSED PDH/RDH PROJECTS 2010 $885,000 $0 2011 2012 $1,915,000 $1,780,000 $1,835,000 $790,000 2013 $410,000 $410,000 Totals $6,115,000 $41025,000 SUMMARY CAP PI NDI G FOR SPECIAL PROJ.E+CT Year Other city Share Share 2009 $0 $2,570,000 Total $0 $2,5709000 n , Y s RAS , QW „ a~ ~ d .f.. ~_,~u~ li .:l ~ r(- MR B -1 B FIN f'v.,. a. "v. ...,n a"... :.v 'k:✓%'"'):-:. , ✓ "r ."...v~u:vv.; Sgt,,, .::Y:':. µ"/:•''':vn• ;~;~ny Y`.F'.:,p`t`(f:Y,'a ~%S,i'"e.;.;"',^:. N MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS ESTIMATES SHOWN REPRESENT PROVINCIAL PORTION OF PROJECT rovosed ro i a cts Fo r _ 2009 Priority Project Location Project Description Other City Share Share ] Rothesay Road (PDH #100) - Railroad overpass to Asphalt resurfacing including structure 0 250,000 Colony Road adjustments and cold milling, to occur only after reconstruction, including design and construction management services 1 Rotbesay Road (PDH #100) - Railroad overpass to Storm sewer, road reconstruction, curb, 885,000 500,000 Colony Road sidewalk, landscaping, including design and construction management services. (Subphase A - 50% DOT Funding) 2 Samuel Davis Drive (RDH) - Somerset Street to Sandy Cold milling, asphalt resurfacing, 185,000 185,000 Point Road shouldering 3 Sandy Point Road (RDH) - Foster Thurston Drive to Asphalt resurfacing including structure 0 110,000 Kennebecasis Drive adjustments, cold milling and shouldering (funding support to be sought from D.O.T,) TOTAL COST (2009} $1.070.000 $1,045.000 Special and Harb our Clean-UD arolectS Project Location Project Description Other city Share Share Market Place (RDH) - King Street West to St. John Street Renew approx. 165m of200mm, 300mm and 0 215,000 375mm T.C. sanitary sewer, including construction management services Market Place (RDH) - King Street West to St. John Street Renew approx. 625m of 150tnm and 200mm 0 570,000 C.I. with new 300mm watermain, including construction management services Market Place (RDH) - King Street West to St. John Street Street reconstruction (excavation, backfill, 0 750,000 curb, sidewalk, landscaping, paving), including construction management services Market Place (RDH) - King Street West to St. John Install approx. 820m of new 300mm, 375mtn, 0 1,035,000 Street, including outfall between Market 450mm, 750mm, 900mm, 1050mm, Place and existing outfall sewer 1200tmn, and 1500mm trunk storm sewer, including easement I land acquisition, including construction management services TOTAL: $0 P2.570.000 a' n y: I I h „ a "SAINT 1011N , 2n MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS ESTIMATES SHOWN REPRESENT PROVINCIAL PORTION OF PROJECT Priority Project Location 1 Rothesay Road (PDH #100) - Railroad overpass to Colony Road 7,7 77-7777 77777-77-7 R"S ' dq„ a xx a`r ` <a. v T , y" . fix m ..y;-€m . w m` e Proposed Projects For - 2010 Project Description Other City Share Share Stonn sewer, road reconstruction, curb„ 885,000 0 sidewalk, landscaping, including design and construction management services. (Subphase B - 50% DOT Funding) TOTAL COST (20101 $885,000 - Special and Harbour Clean-Up pro ects . x. ny ......,.....2..~..~era. ...,.....,,e.~u~,e.._,.a~,..~.G..G./<....1...,. ,e...._..:...SP .7 ._._....,.<,.._..,w;M:...•~~, ~'~~.»~::~~~~'~_,u:^.✓..:~.~.~,a.._,.....~,.._w.... ~.:"2:e..n-_.v...::...~gi iu.. »~s,,,"....,d.§,s::, s u.. • v~ . w ...gym n., MDH: MUNICIPAL DESIGNATED HIGHWAYS PD H: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS ESTIMATES SHOWN REPRESENT PROVINCIAL PORTION OF PROJECT ID roposed Projects For - 2011 Priority Project Location Project Description Other City Share Share I Rothesay Road (PDH #100) - Fulton Lane to railroad Stonn sewer, road reconstruction, curb, 885,000 500,000 overpass sidewalk, landscaping, including design and construction management services. (Subphase A - 50% DOT Funding) 1 Rothesay Road (PDH #100) - Fulton Lane to railroad Asphalt resurfacing including structure 0 250,000 overpass adjustments and cold milling, to occur only after reconstruction, including design and construction management, 2 Chesley Drive (PDH #100) - Bentley Street to Concrete curb & gutter repairs, concrete 655,000 655,000 Reversing Falls Bridge sidewalk repairs (City), storm sewer (Merritt Street to Douglas Avenue), road excavation, back-fill, structure adjustments, paving, landscaping, including design and construction management services 2 Chesley Drive (PDH #100) - Main Street to Bentley Concrete curb & gutter repairs, concrete 375,000 375,000 Street sidewalk repairs (City), road excavation, backfall, structure adjustments, cold milling, paving, landscaping, including design and construction management services TOTAL COST (2011) $1.915,000 P1.780.000 - _1 Special and Harbour Clean-Up aroiects Project Location Project Description Other City Share Share Chesley Drive (PDH #100) - Bentley Street to Reversing Renew approx. 120m of 300mm sanitary 0 135,000 Falls Bridge sewer, including design and construction management services Chesley Drive Simms Corner - Special Route #100 (PDH #100) - Bentley Street to Reversing Falls Bridge (PDH #100) - Fairville Boulevard - Simms Corner - Bri dge Road Corridor (Catherwood Street to Reversing Falls Bridge) Renew approx. 625m of 200mm and 300mm 0 620,000 C.1, with new 300mm watermain, including design and construction management services Realignment of intersection, retaining wall 2,100,000 2,100,000 rehabilitation, including construction management services- (Subphase A - 50% DOT Funding) TOTAL= $2.100,000 $2,855,000 a. t MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS ESTIMATES SHOWN REPRESENT PROVINCIAL PORTION OF PROJECT Priority Project Location 1 Rothesay Road (PDH # 100) - Fulton Lane to railroad overpass 1 Somerset Street (RDH) - Wellesley Avenue to Pugsley Avenue 2 Somerset Street 3 Somerset Street 4 Somerset Street 5 Sandy Point Road roused Projects 'or - X012 Project Description Other City Share Share Storm sewer, road reconstruction, curb, 885,000 0 sidewalk, landscaping, including design and construction management services. (Subphase B - 50% DOT Funding) Street reconstruction (storm sewer, excavation, backfill, curb, sidewalk, landscaping), including design and construction management services (RDH) - Wellesley Avenue to Pugsley Asphalt resurfacing including structure Avenue adjustments and cold milling, to occur only after reconstruction (RDH) - Pugsley Avenue to Samuel Davis Drive (RDH) - Pugsley Avenue to Samuel Davis Drive Street reconstruction (storm sewer, excavation, backfill, curb, sidewalk, landscaping), including design and construction management services Asphalt resurfacing including structure adjustments, to occur only after reconstruction (RDH) - Samuel Davis Drive to Tucker Park Road Asphalt resurfacing including cold milling and shouldering following reconstruction (funding support to be sought from D.Q.T.) TOTAL COST (20121 525,000 110,000 0 215,000 425,000 90,000 0 265,000 0 110,000 $1.835.000 $790.000 Soecial and Harbour Clean-Uo Droiects Project Location Project Description Other City are Share Simms Comer - Special (PDH #100) - Fairville Boulevard - Simms Realignment of intersection, retaining wall 2,100,000 2,[00,000 Route #100 Corner - Bridge Road Corridor rehabilitation, including construction (Catherwood Street to Reversing Falls management services. )Subphase B - 50% Bridge) DOT Funding) TOTAL: $2.100.000 $2.100.000 :YMu :tea . .....„.n..x_..v,...+.. .N.._,..: ,wG.s...,..n..e. ,..........w .....,....v. . ...........v~..,...........r ..wmd ._..-:-.wa..ux.e,..t _.....w._.......~~,.'...........rt.i..: o- .a pr a '.'vh n VI: - - . .w ' .mss >..de. ~ ~i, ° ..nx~, .:3.-. e _ .*S . gyp 6^A~~ . g~C✓ .kk 4y #1! iYKS Y. 3:d 8'w' f: 3 SY 8V C§ h~i @p~ g{p}°' '.fr.v , .v T r V n MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS t~ 2013 ESTIMATES SHOWN REPRESENT PROVINCIAL PORTION QE PROJECT roDosed Projects For _ Priority Project Location Project Description Other city Share Share 1 Main Street (PDH #100) - Chesley Drive to Concrete curb & utter repairs, concrete 250,000 250,000 Metcalf Street sidewalk repairs (City), road excavation, backfill, structure adjustments, paving, including design and construction management services 2 Digby Ferry Road (RDH) - Lancaster Street to ferry toll Road reconstruction (excavation, 160,000 160,000 booth backfill, curb & gutter, sidewalk, landscaping, paving), including design and construction management services TOTAL COST (20131 $410.000 $410.000 Special and Harbour Clem-Up protects 2 a 2 F .a OPEN SESSION M & C 2008 - 364 December 1, 2008 His Worship Ivan Court and Members of Common Council Your Worship and Councillors: SUBJECT External Service Provider Agreement with Efficiency NB Building Labeling Program City of Sainr John BACKGROUND The City of Saint John is working with Efficiency NB and Natural Resources Canada (NRCan) to develop and implement a building labeling program for City buildings. Sixteen City-owned buildings including the new police headquarters and new transit building were selected for this pilot program. The objectives of this program are as follows: - Establish energy benchmarking in order to compare City buildings with similar buildings across Canada. - Determine the energy performance of the selected buildings. - Identify buildings which can be targeted for energy saving measures. - Use the building labeling as a baseline for new buildings and examine performance improvements due to retrofit. - Promote the City of Saint John as a leader in sustainable energy management. The program will require City staff to track, obtain and gather building data such as energy usage, building energy systems, renovation and upgrade, building envelope, etc. The building data will be submitted to Efficiency NB for energy performance assessment. 265 M & C 2008 - 364 -2- December 1, 2008 Efficiency NB in partnership with NRCan agreed to cover the cost required to implement the building labeling program. In order to receive the funding the City must enter into an agreement with Efficiency NB. Details of the agreement are attached to the Council report. FINANCIAL ANALYSIS It is anticipated that the total cost of the work required to obtain the data will be approximately $15,000. Efficiency NB agreed to cover 100% of the cost. The City will not incur any cost. ANALYSIS In order to receive the frinding, the City must enter into an agreement with Efficiency NB. Details of the agreement are attached to the Council report. The agreement was reviewed by the Legal Department and they have indicated that there are no major concerns arising from their review. RECOMMENDATION Your City Manager recommends that the Mayor and Common Clerk be authorized to execute the External Service Provider Agreement. Respectfidly submitted, Wm. Edwards, P. Eng. Commissioner Buildings and Inspection Services Terrence Totten, CA City Manager 266 External Service Provider Agreement Title: An agreement made on this date: BETWEEN: Hereinafter called "Service Provider" AND : Hereinafter called "Efficiency NB" Description of Services: Price: Payment Schedule (check one): Start Date: Completion Date: NB Building Labelling Pilot Project October 24Th, 2008 City of Saint John PO Box 1971, Saint John, NB, E21- 4L1 Service Provider Contact: Samir Yammine P: 506-648-4667 F: 506632-6199 samir.yammine@s aintj ohn. ca Energy Efficiency and Conservation Agency of New Brunswick 35 rue Charlotte Street, Suite / Pi6ce 101 Saint John, NB E2L 2H3 Efficiency NB Contact: Tom MacDermott P: 506-643-7826 F: 506-643-7835 Thomas.MacDermott@gnb. ca (the Service Provider and Efficiency NB are hereinafter referred to individually as "Party" or collectively as "Parties") Building Energy data collection, analysis, and reporting up to a maximum of $18,824 ❑Monthly, ®Quarterly, or ❑Other (specify) September 151, 2008 March 31ST, 2011 The Parties agree the following attachments form an integral part of this agreement: a) Schedule "N'- General Terms and Conditions; b) Schedule "B" - Replacement Terms; c) Schedule "C" - Additional Terms; and d) Schedule "D" - Project Work Statement. The Parties hereby agree to the terms and conditions as set out in this Agreement. For: Service Provider Service Provider (signature) Name & Title (please print) Date: Please return all pages of this Agreement. For: Efficiency NB (signature) Elizabeth Weir, President & CEO Name & Title (please print) Date: S:ICOMMERCIAL SECTOR1Miscellaneous\Studies - Pilots - Working GroupABuilding Labelling - NRCan PilotlagreementslAgreement_SaintJohn_20051121.doe Page 1 of 8 267 External Service Provider Agreement Schedule A - General Terms and Conditions Confidentiality Initials: & Service Provider Efficiency NB 1. All information provided to each party under this Agreement is confidential, to both parties, their employees, directors, officers, legal advisors, auditors and other Clients and may not be disclosed to any other person except: (a) with the consent of either party; (b) if required by law; (c) in connection with legal proceedings relating to this Agreement; (d) if either party demonstrates the information is generally and publicly available; (e) to an Affiliate of the receiving party, provided the Affiliate undertakes to observe this Section; or (f) in the case of disclosure to any lender, to any assignee, actual or potential of such lender; but in any situation referred to in clauses (b) and (c) above, (i) the party shall provide written notice to the other party prior to making such disclosure and provide details of the proposed form, nature and purpose of such disclosure so that the party may seek protective order or other remedy or waive compliance with this agreement, and (ii) if a protective order or other remedy is not obtained or the party waives compliance with this Agreement, the party shall disclose only that portion of the confidential information which is required. 2. Each party acknowledges that the Confidential Information which either party ("the disclosing party") discloses to the other party ("the receiving party") will at all times (both during the Term of this Agreement and subsequent to the termination of this Agreement) and for all purposes be held by the Receiving Party in confidence and the Receiving Party will not (both during the Term of this Agreement and subsequent to the termination of this Agreement) disclose, divulge, communicate orally, in writing or otherwise to any Person or Persons any Confidential Information. II. Protection of Personal Information Act The Service Provider will manage information with regards to Efficiency NB and any of its clients according to the requirements of the Protection of Personal Information Act. III. Intellectual Property All completed design briefs, reports, data, specifications, diagrams and all other material (collectively the "Program Material") pursuant to this Agreement submitted, developed, created or produced for Efficiency NB by The Service Provider or by its employees or independent contractors shall, as between Efficiency NB and The Service Provider, belong to and be the exclusive property of Efficiency NB, provided that Efficiency NB has fully paid The Service Provider for the costs of production, out of pocket expenses and all outstanding fees and commissions owing to The Service Provider in respect of such Program Material. IV. Indemnity and Insurance Notwithstanding any other clauses herein, the Service Provider shall indemnify and save harmless Efficiency NB from all damages, costs, claims, demands, actions, suits or other proceedings by whomsoever claimed, made, brought or prosecuted in any manner and whether in respect of property owned by others or in respect of damage sustained by others based upon or arising out of or in connection with errors, omissions or negligence of the Service Provider. In no event shall the Service Provider be obligated to indemnify Efficiency NB in any manner whatsoever in respect of damages, costs, claims, demands, actions, suits or other proceedings caused by the negligence of Efficiency NB, or any person for whom Efficiency NB is responsible. SACOMMERCIAL SECCOR1Miseellaneousl.Studies - Pilots - Working GroupABuilding Labelling - NRCan Pitotlagreements\Agreement_Saintdohn_20081121.doc Page 2 of 8 268 External Service Provider Agreement During the term of this Agreement and for so long thereafter as Efficiency NB shall reasonably require, The Service Provider shall obtain, at its own expense, standard comprehensive general liability insurance. It shall be the sole responsibility of The Service Provider to obtain insurance coverage for its own protection or to fulfill its obligation under this contract and to ensure compliance with all federal, provincial and/or municipal laws. All insurance shall be provided and maintained by The Service Provider at its own expense. The Service Provider shall provide to Efficiency NB at Efficiency NB's request such information including certificates of insurance relating to the insurance carried by The Service Provider as Efficiency NB may reasonably request from time to time. V. Books and Records During the term of this Agreement and for three (3) years following its termination or expiration: (i) The Service Provider shall maintain proper books and records in accordance with generally accepted accounting principles and in such detail as is necessary for the proper accounting of funds expended under this Agreement; and (ii) The Service Provider shall prepare and maintain books and records of account respecting all services provided to Efficiency NB under this Agreement and all financial commitments and expenses incurred in relation to this Agreement, which books and records all contracts, paper correspondence, copy, books, accounts, and other records and information of The Service Provider relating to such services, commitments and expenses are to be open to examination and audit by Efficiency NB or authorized representatives upon reasonable notice to The Service Provider during regular office hours. The Service Provider shall retain for Efficiency NB's inspection for a period of three (3) years following the date of their creation all invoices, receipts and other support documentation relating to purchases from third parties made by The Service Provider pursuant to this Agreement. VI. Termination for Cause 1. If either party to this Agreement is in breach of any of its obligations under this Agreement, the other party may give notice in writing of the breach to the defaulting party and request the latter to remedy it. If the party in breach fails to remedy the breach within twenty (20) days after the date of delivery of such written notice then this Agreement may be terminated immediately by further written notice of termination given by the complaining party. 2. All work authorized by this Agreement prior to the effective date of termination shall be completed by The Service Provider as if this Agreement were still in full force. 3. Upon completion of all work pursuant to the attached schedules, The Service Provider shall immediately turn over to Efficiency NB all completed programs, reports, data, specifications, diagrams and all other material generated during the performance of the services under this Agreement, and The Service Provider shall return all confidential information furnished to The Service Provider by Efficiency NB pursuant to this Agreement. 4. Notwithstanding the provisions herein, Efficiency NB may terminate this Agreement by written notice to take effect immediately upon receipt of it by The Service Provider if: (a) The Service Provider is in breach of this Agreement relating to the secrecy or confidentiality of information; or (b) The Service Provider becomes insolvent or bankrupt or makes an assignment for the benefit of creditors, or a receiver is appointed of its business; or a voluntary or involuntary petition in bankruptcy is filed or proceedings for the re-organization or winding-up of The Service Provider Page 3 of 8 S:ICOMMERCIAL SECTORIMiscellaneous\Studies - Pilots - Working Groups\Building Labelling - NRCan Pilot)agreements)Agreement_SaintJobn_20081121.doc 269 External Service Provider Agreement are instituted; or (c) The Service Provider attempts to assign any interest in this Agreement without the prior written consent of Efficiency NB. VII. Default 1. Any of the following events of default or circumstances shall constitute default ("Default") under this Agreement, namely: (a) if The Service Provider becomes insolvent, makes a general assignment for the benefit of its creditors or a proposal under the Bankruptcy and Insolvency Act (Canada) or if a petition is filed against The Service Provider under the Bankruptcy and Insolvency Act (Canada) , or if The Service Provider shall be declared bankrupt, or if a liquidator, trustee in bankruptcy, custodian, receiver, receiver and manager, or any other officer shall be appointed of or for The Service Provider, or if The Service Provider shall commit an act of bankruptcy or shall propose a compromise or arrangement under the Companies' Creditors Arrangement Act (Canada) or any similar legislation, or institute proceedings to be adjudged bankrupt or insolvent or consent to the institution of such proceedings or consents to the appointment of a receiver or manager or admit in writing inability to pay debts generally as they become due; (b) if any of the property of The Service Provider shall be seized or taken in execution or in attachment by a creditor of The Service Provider, or in an order for seizure and sale shall issue against any of the property of The Service Provider, or (c) if The Service Provider fails to observe or perform any term, covenant, or obligation contained in this Agreement. 2. Upon any Default Efficiency NB may at option terminate all or any part of this Agreement by giving written notice to The Service Provider of such termination. Termination of this Agreement shall be without prejudice to any right, including any right of indemnity, remedy or relief vested in or to which Efficiency NB may be entitled by reason of the default, breach or non-observance of any term, covenant, or condition of this Agreement on the part of The Service Provider to be observed or performed, and which default, breach or non- observance occurred prior to such termination, all of which right, remedy or relief shall survive such termination. VIII. Obligations on Termination 1. Upon termination of the Agreement for any reason, The Service Provider shall, within thirty (30) days after the date of termination, file a written claim with Efficiency NB which shall include an invoice for all Services performed and termination costs, which amounts may be paid by Efficiency NB in accordance with the terms and conditions hereunder. 2. Upon termination of the Agreement for any reason, The Service Provider shall immediately turn over to Efficiency NB all completed programs, reports, data, specifications, diagrams and all other material, both electronic and paper copy, generated during the performance of the Services under this agreement. 3. Upon termination of the Agreement for any reason, The Service Provider shall immediately turn over to Efficiency NB all business cards, computers, cell phones and any other equipment or identification provided by Efficiency NB during the period of this Agreement. IX. Arbitration The parties agree that all matters in difference between the parties in relation to this Agreement that cannot be resolved will be referred to the arbitration of a single Arbitrator and will be conducted pursuant to the Page 4 of 8 S:ICOMMERCIAL SECrORIMiseelloneouslStudies- Pilots -Working GroupslBuilding Labelling - NRCan Pi IotlagreemenlslAgreement_SaintJohn_20081121.doe 270 External Service Provider Agreement Arbitration Act, 1992, Chapter A-10.1. The decision of the Arbitrator will be binding upon the parties, their heirs, executors and assigns. X. Relationship Between Parties Except where The Service Provider is in fact dealing with a third party as the agent of Efficiency NB with Efficiency NB's specific knowledge and written consent, The Service Provider shall be deemed to be an independent contractor and not an employee or other agent of Efficiency NB and shall not conduct itself or represent itself to any person to be acting in a manner inconsistent with this contract. The Service Provider shall disclose the nature of its relationship to Efficiency NB to any and all third parties with whom The Service Provider is dealing. No employee of The Service Provider shall be deemed to be an employee of Efficiency NB. The Service Provider shall not enter into any contract for the benefit of Efficiency NB, or make any commitment whatsoever for Efficiency NB, including commitments based upon the terms of a contract negotiated for the benefit of Efficiency NB without Efficiency NB's specific knowledge and prior written consent. The Service Provider is authorized to enter into contracts only in its own name and on its own behalf with a proviso pursuant to which The Service Provider is solely liable. The Service Provider shall obtain from Efficiency NB specific authorization before entering into any contract or commitment pursuant to which Efficiency NB shall or may ultimately be financially liable. XI. Subcontracting The Service Provider may, at their own discretion, subcontract a part or the whole of its obligations as outlined in this contract to a third party who will agree to be bound by the terms of this Agreement. This does not in any way release The Service Provider from the responsibilities and deliverables as set out in this contract. XII. Amendments No Change or Modification of this agreement is valid unless it is in writing and signed by each party. XIII. Assignment This Agreement may not be assigned without the prior written consent of Efficiency NB. XIV. Notices Wherever in this Agreement notice is required or permitted to be given or served by either party to or on the other, the notice shall be in writing and shall be delivered personally to the authorized designate listed on page one of this agreement, or sent by prepaid, registered mail, or by facsimile or email addressed as set forth herein, and each such notice shall be deemed given on the date of delivery namely three (3) days after mailing in the case of mail and two (2) hours from receipt of the facsimile transmission or email. No notice may be given by mail during a real or apprehended mail strike in Canada. The specified addresses may be changed from time to time by either party by notice as above provided. XV. Time Time is of the essence. XVI. Conflict of Interest SACOMMERCCAL SECTORIMiscellaneousl.Studies - Pilots - Working GroupslBuilding Labelling - NRCan Pllotlagreements)Agreement_Saint3ohn_20081121.doc Page 5 of 8 271 External. Service Provider Agreement It is a term of this Agreement that The Service Provider shall not at any time during the delivery of The Program offer its services to clients to perform any other task other than those directly related to the delivery of The Program as outlined in Schedule "D" - Project Work Statement. The Service Provider will disclose to Efficiency NB without delay any actual or potential situation that may be reasonably interpreted as either a conflict of interest or potential conflict of interest. A breach of this section by The Service Provider will entitle Efficiency NB to terminate the agreement, in addition to any other remedies that Efficiency NB has in the Agreement in law or in equity. XVII. Entire Agreement This Agreement, including the Schedules and Appendices attached hereto, constitutes the entire agreement of the parties and supersedes all prior agreements and understandings whether written or oral relative to the subject matter hereof. Except as otherwise specifically set forth in this Agreement, neither party makes any representation or warranty express or implied, statutory or otherwise to the other. This Agreement may not be amended or modified except by a written instrument executed by both parties hereto. XVIII. Governed By The Parties agree that the subject matter of this Agreement shall be exclusively governed by the terms of this Agreement and the laws in effect in the Province of New Brunswick. XIX. Modifications No modification of this Agreement shall be effected by Efficiency NB's receipt or acknowledgment of a purchase order (or other similar form) containing additional or different terms or conditions, unless such terms are expressly accepted in writing by Efficiency NB. END OF GENERAL TERMS AND CONDITIONS S:ICOMMERCIAL SECTORkYliscellaneouslStudies - Pilots - Working Group Ouilding Labelling - NRCan Pilot)agreements)Agreement_SaintJohn_20081121.doe Page 6 of 8 272 External Service Provider Agreement Schedule B - Replacement Terms Initials: & Service Provider Efficiency NB The following paragraphs replace the corresponding terms (bearing the corresponding paragraph numbers) and will take precedence over the terms in the General Terms and Conditions: [None] Schedule C - Additional Terms Initials: & Service Provider Efficiency NB The following paragraphs are in addition to, and, in the event of a conflict, take precedence over the General Terms and Conditions: [None] SACOMMERCIAL SECTOR1Miseellaneous\Studies - Pilots - Working Groups\Building Labelling - NRCan Pi Iotlagreements\Agreement_3aintJohn_20081121.doe Page 7 of 8 273 External Service Provider Agreement Schedule D - Proiect Work Statement ("Proiect") Initials: & Service Provider Efficiency NB As per attached proposal titled: Proposal for a Building Labelling Pilot Project in New Brunswick, last revised July 2008. SACOMMERCIAL SECTOR1Miscellaneous\Studies - Pilots - Working GroupslBuilding Labelling - NRCan PilotlagreementslAgreement_SaintJohn_20081121.doe Page 8 of 8 274 The City of Saint John December 5, 2008 Common Council of The City of Saint John Your Worship and Councillors: City Solicitor's Office Bureau de l'avocat municipal Re: City Solicitor Membership on Pension Board of Trustees; Legal Advice Respecting Pension Plan Matters This correspondence has been prepared primarily for the benefit of those members of Council first elected this past May. Those who served on the previous Council will be familiar with this material. I am writing as a result of a letter dated November 26, 2008 addressed to Common Council from Mr. Frank Rodgers. The latter raises two issues: (1) the membership of a City Solicitor on the Board of Trustees of the City of Saint John Pension Plan; and (2) the City's access to legal advice respecting pension matters when the City Solicitor has a conflict of interest. Those issues will be dealt with in that order. This correspondence does not, nor should it be considered, to constitute an opinion to Common Council. Rather it is simply a documentation of legal advice received by Council from outside legal counsel and the provisions that have been made to assure Council has timely access to the expert legal advice it requires. 1. City Solicitor's Membership on Board of Trustees of the City of Saint John Pension Plan Common Council has received over the past three years three separate opinions from three outside legal counsel which deal with that issue amongst others. The first was provided in August of 2005 by Mr. George Rust D'Eye of the firm WeirFoulds in Toronto. Mr. Rust D'Eye is a former City Solicitor of the City of Toronto and is widely recognized as an expert in the law as it applies to municipalities. He was engaged as a result of my strongly recommending in April /2 lr W SAINT JOHN P.O. Box 1971 Saint John, NB Canada E454L1 I www.saingohn.ca I C.P.1971 Saint John, N.-B. Canada E2L 4L1 Common Council City Solicitor December 5, 2008 Page 2 Re: City Solicitor Membership on Pension Board of Trustees and Legal Advice of 2005 that Council retain independent professional advice including legal advice respecting issues involving the City's Pension Plan. In Mr. Rust D'Eye's engagement letter I expressly stipulated that I would play no role in his formulating his opinion to Council. He confirmed in his opinion letter of April 11, 2005 addressed to Council as follows: "It is noted that while Mr. John Nugent the City Solicitor made the original contact with this office in providing me with relevant documentation, he has not participated in any fashion in the formulation of the following advice and opinion which I hereby provide to the Common Council. " Mr. Rust D'Eye's opinion was extensive comprising approximately sixty pages and opined respecting membership on the Pension Board of Trustees in the following language: A. "It is significant that it is a condition precedent that eight members of the Pension Board be employees of the City, and upon any of them ceasing to be an employee, the office of that member on the Board would become vacant. Similarly, and in the case of the Mayor and two Councillors appointed to the Pension Board, their officers too would be vacated upon ceasing to hold the office of Mayor and Councillor, respectively. In other words, every member of the Pension Board achieves and holds such membership by being a part of, and presumably representing a particular constituency which, together in some cases with the holding of specific offices, constitutes the qualification necessary to enable him or her to serve as a member of the Board. " B. Writing of the Municipalities Act provision in Section 90.8(1.1) that Council may seek the advice of a senior appointed officer who has disclosed a conflict of interest, notwithstanding such conflict Mr. Rust D' Eye stated: /3 276 Common Council City Solicitor December 5, 2008 Page 3 Re! City Solicitor Membership on Pension Hoard of Trustees and Legal Advice "Here, such a course of conduct is particularly appropriate where the conflict of interest by the staff members in question is by reason of their statutorily required membership in the Pension Plan, their ultimate right to receive pensions, and their position, either ex officio or as. an appointee representing the employee group of which they are a member, as an appointed member of the Board of Trustees, by jointly trusteed pension administrator established by statute. It would be absurd to suggest that, by reason of their position and responsibilities recognized and supported by statute, involving perfectly normal and socially desirable participation in the municipal pension plan, they should be precluded from providing professional assistance to the City corporation and Council, in accordance with the requirements of the position, by reason of some supposed theoretical potential for bias or breach of fiduciary duty attributed to them by reason of the fact that they are potential „ pensioners. C. Dealing with the possibility of a senior appointed officer, including a City Solicitor, having a conflict with respect to a pension matter, he writes as follows: "With respect to the senior appointed officers of the corporation who may be called upon to provide advice to the City, the Legislature has anticipated such an issue arising, and provided for it by requiring each senior officer, upon assuming ofce and from time to time whenever a conflict of interest arises, to file with the Clerk a statement disclosing any conflict of interest in which he or she has knowledge or should reasonably have knowledge. " The second opinion received by Common Council from outside legal counsel was delivered by Mr. Fred McElman of Stewart McKelvey Stirling Scales' Fredericton Office. His opinion was as was Mr. Rust D'Eyes' addressed directly to Common Council and he too confirmed at the outset of his opinion that: /4 277 Common Council City Solicitor December 5, 2008 Page 4 Re: City Solicitor Membership on Pension Board of Trustees and Legal Advice "We obtained documents from the City Solicitor but we did not consult with him concerning our opinion and he took no part in the preparation of our opinion. " Mr. McElman's opinion received in July of 2007 arose indirectly from Pension Plan matters and reviewed the membership of a City Solicitor on the Board of Trustees of the Pension Plan from both a legislative and professional ethics perspective. He expressed the following advice respecting a City Solicitor's membership on the Board of Trustees: "Section 2(2)0) (of the City of Saint John Pension Act] provides that the Board shall include `one Trustee appointed by and being a member of the non union employees of the City'. This Act contains no provision precluding the City Solicitor or any employee of the City from holding a position on the Board of Trustees. " He continued: "We are of the view that Mr. Nugent's membership on the Board of Trustees does not conflict with his position as City Solicitor provided that he complies with the provisions in Section 90.1 to 90.91 of the Municipalities Act when required - when his personal interest is affected. Based on the information and documentation provided to us, it appears that Mr. Nugent has complied with those requirements by filing with the Common Clerk disclosure notices when appropriate. Additionally, in our opinion no conflict arises simply from the fact that Mr. Nugent and the City Manager both hold positions as Trustees pursuant to the provisions of the City of Saint John Pension Act. " Finally, as a result of Common Council's resolution of July 17, 2007 to engage Mr. David O'Brien of the law firm Barry Spalding to provide advice on pension matters when I am unable to do so by reason of conflict, Mr. O'Brien delivered an opinion letter directly to Common Council addressing a number of questions which members of Council had raised for his consideration. One such question was: /5 278 Common Council City Solicitor December 5, 2008 Page 5 Re: City Solicitor Membership on Pension Board of Trustees and Legal Advice What is your advice on the appropriateness of the City Solicitor sitting on the Pension Board? He wrote: "Whether the Pension Board is categorized at law as a 'board', `local board' or 'commission, as these terms are used in the Municipalities Act, the clear intent of Section 90.3 is that senior appointed officers do not have a conflict of interest in bodies closely related to the municipality by reason only of their being senior officers of the municipality. In our opinion, a senior officer, such as the City Solicitor, will not be in a conflict by virtue of the fact that he sits on the Pension Board. (It is worth noting in this regard that Section 2(3) of the City of Saint John Pension Act actually makes it mandatory that trustees appointed by employee groups must be employees of the City. Furthermore, the Mayor, the Commissioner of Finance, the Common Clerk and the City Manager are ex officio members of the Pension Board by Section 2(2) of the Act.) When the City Solicitor feels himself to be placed in a conflict by virtue of the possibility of diverging interests between the City of Saint John and the Pension Board, the City of Saint John may seek alternative or outside legal counsel, which is precisely what solicitor Nugent has brought about in the present case. This is entirely appropriate, and it is in the norm in situations of this type. " It is also interesting to note that the membership of a City Solicitor on the Pension Board of Trustees has significant historical precedent as well. Mr. Henry D. Hopkins, Q.C. held the positions of both City Solicitor and Common Clerk and his tenure as such was of longer duration I understand than that of any other Clerk or Solicitor. The first statutory Pension Plan for City employees was created in 1947. The plan design at that time was materially the same as prevails today, i.e. a defined benefit plan with fixed contributions by the employees, a requirement for contributions by the employer and administered by a Board of Trustees including members appointed by employees. The minutes of the first meeting of the Board established under that legislation begins as follows: i 6 279 Common Council City Solicitor December 5, 2008 Page 6 Re: City Solicitor Membership on Pension Board of Trustees and Legal Advice "The first meeting of the Board of Trustees of the City Pension Fund was held on May 22, 1947 in the office of the Executive Director, City Hall at 2:00 p.m. with the following present: S. F. Jamieson, Esquire - Chairman, Messrs. E. Royden Colter, Executive Director; H.D. Hopkins, City Solicitor; A.D. Burk, Director of Finance; A.T. Morris, M. Latham, N. Burnham and F.S. Haycox, Secretary. " There are subsequent minutes of Pension Board meetings which explicitly identify him as the City Solicitor and make it clear that he was present as a Trustee and not in an ex officio capacity but rather as "representing non union employees. " His membership on the Board began with its inception and continued until his retirement many years later. 2. Access to Legal Advice on Pension Matters That Council has received expert legal advice in a timely fashion on pension related matters should be apparent from the nature and the extent of opinions identified earlier in this correspondence. The engagement of outside legal counsel to provide advice has been upon my suggestion or urging. Currently, the Council resolution of July 17, 2007 engaging Mr. David O'Brien to provide legal advice on pension matters when I am conflicted, operates and may be relied upon if Council chooses.. The critical point to recognize is that from the outset of my having disclosed a conflict of interest respecting pension matters I have been vigilant to encourage Council to obtain the independent professional advice it requires to fulfill its responsibilities. Council has received expert legal advice as evidenced by the opinions identified in this correspondence and has also established a mechanism whereby appropriate legal advice will be available in the future respecting pension matters in the event I am precluded from providing it by virtue of a conflict. Respectfully Submitted, r~ Jo Nugent City Solicitor 280 ~m The City of Saint john December 7, 2008 His Worship Ivan Court and Members of Common Council Your Worship and embers of Council: UBJE a LETTER O RESIGNATION AS TRUSTEE To THE CI of SAINT JOHN PENSION PLAN SAINT JOHN P.O. Box 1971 Saint John, Canada L 41-11 www.sainqohn.ca C.P. 1971 Saint John, N.- B. Canada 1121- 41.1 281 Report to Council Subject: Letter of Resignation as Trustee to the City of Saint John Pension Phis COP'S: Trustees of the City of Saint John Pension Plan Page 2 282