2008-06-30_Agenda Packet--Dossier de l'ordre du jour
Cityof SaintJohn
CommonCouncilMeeting
Monday,June30,2008
CommitteeoftheWhole
1.CalltoOrder
5:00p.m.8thFloorBoardroom
10.2(4)(b,j)
1.1 EmploymentMatter
10.2(4)(b,j)
1.2 EmploymentMatter
Teach-In-OpentothePublic
1.PertinentReportsfromtheCitySolicitor
2.ConflictofInterest
3.CouncilProcedures
4.ProceduralBy-law
5.CouncilPrioritySettingSession
Cityof SaintJohn
Séance duconseilcommunal
Lundi30juin2008
Comitéplénier
1.Ouverturedelaséance
e
17hSalledeconférencedu 8étage
alinéa10.2(4)b),j)
1.1Questionrelativeàl'emploi?
alinéa10.2(4)b),j)
1.2Questionrelativeàl'emploi?
Séancedeformation?Ouverteaupublic
1.Rapportspertinentsdel'avocatmunicipal
2.Conflitd'intérêts
3.Procédureduconseil
4.Arrêtésurlesprocédures
5.Séanced'établissementdesprioritésduconseil
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
PROCEDURALBYLAW
June 30, 2008
24
WHYA PROCEDURALBYLAW
FAIR
z
CONSISTENT&ORDERLY
z
CERTAINTY&FLEXIBILITY
z
RESPECTRIGHTS
z
IndividualCouncillors
z
MinorityandMajority
z
ThoseAbsent
z
AlloftheAbove
z
25
WHY APROCEDURALBYLAW?
Allowsprocedures for
z
COMMITTEEOFTHEWHOLE
z
ELECTION DEPUTYMAYOR
z
CREATIONOFCOMMITTEES
z
EMERGENCYMEETINGS
z
BILINGUALISM
z
COMPLIESWITHLEGISLATION
z
26
PROCESS
MEETINGNOTICE
z
AGENDA/KIT
z
CONVENEMEETING
z
MOTIONS/DEBATE
z
VOTE
z
MINUTES
z
ACTIONTAKEN
z
NOTIFICATION
z
27
CONVENE MEETING
MAYORPRESIDINGOFFICER
z
SPECIFICDUTIES
z
DEPUTYMAYOR?ABSENCEMA
z
SAMEPOWERS& RESPONSIBILITI
z
10MINUTESAFTERAPPOINTED
z
SELECTPRESIDINGOFFICER
z
QUORUM?MAJORITY?6MEMBE
z
28
TYPESOFMEETINGS
ESTABLISHES
z
REGULARORSPECIAL
z
COMMITTEEOFTHEWHOLE
z
BUDGETCOMMITTEEOFTHEWHO
z
LEGALSESSION
z
SPECIALPURPOSECOMMITTEES
z
DISSOLVEUPONCOMPLETIONTASK
z
STANDINGCOMMITTEES
z
FLEXIBILITY
z
DUTIES&RESPONSIBILITIES
z
29
REGULARMEETINGS
CONDUCTPUBLICBUSINESS
z
Bi-weeklyonMondays
z
Start5:00pm
z
Notice48hoursor24ifachange
z
Stopat10:00pm?11:00atlatest-RESOLU
z
ALL
MEETINGSOPENTOPUBLIC
z
ALLDECISIONSREGULARORSPECI
z
ONLYCERTAINMATTERSCLOSED10
z
DIRECTIONTOSTAFF ONLY
z
NODECISIONS
z
30
COMMITTEEOFTHEWHOLE
MORE INFORMAL DISCUSSION
z
RECOMMENDATIONSTOCOUNCIL
z
LONGERPRESENTATIONS
z
NOSECONDER
z
CANNOT?PUTTHEQUESTION?
z
SPEAKSEVERAL TIMES
z
NOLIMITS?FREQUENCY/DURATION
z
WHOSHOULDCHAIR
z
31
AGENDA
AGENDA
z
ORDER OFBUSINESS
z
REFLECT RESPONSIBILITIES
z
EFFECTIVEDISPOSITIONOFBUSINESS
z
RELATEDMATTERS
z
NEW
z
HEADINGS
z
COUNCILLORCOMMENTS
z
CONFLICTDECLARATION
z
CONSENTAGENDA
z
32
CONSENTAGENDA
CONSENTAGENDA
z
STRAIGHTFORWARDMATTERS
z
REQUIRESUNANAMOUSSUPPORT
z
DISPOSESOFALLMATTERS
z
CANALWAYSCONSIDERANYITEM
z
FLEXIBILITY
z
EFFICIENT
z
FOCUSONKEY ISSUES
z
33
MOTIONS
PRIVILEGED?mattersimmediateimpor
z
POINTOFPERSONALPRIVILEGE
z
POINTOF ORDER
z
POINTOF INFORMATION
z
SUBSIDIARYMOTIONS?disposeof m
z
TABLE
z
PUTTHE QUESTION
z
REFER
z
AMENDMENT
z
MAINMOTIONS?bringbusiness toCoun
z
34
MAINMOTIONS
MOVED&SECONDED
z
BELONGSTOASSEMBLY
z
WITHDRAW
z
MOVERWITHCONSENTASSEMBLY
z
DEBATED
z
TABLED/REFERED/AMENDED
z
VOTED
z
Majorityor2/3Membership
z
35
TWOTHIRDS
MOTIONS REQUIRING 2/3 SUPPO
z
ADD ITEMTOAGENDA
z
HEARADELEGATION
z
SUSPENDTHERULES
z
RESCINDACTIONPREVIOUSMEETING
z
PUTTHEPREVIOUSQUESTION
z
2/3ALLOFCOUNCIL IE 8 VOTES
z
RECORDED
z
36
RULESCONDUCT-DEBATE
3MINUTE LIMITEACH
z
ALLOWEDTOSPEAKTWICE
z
MOVER CAN CLOSE DEBATE
z
MOVERMUSTSUPPORTMOTION
z
SECONDERCANVOTEAGAINST
z
MAYOR HASSOME DISCRETION
z
SPEAKTOTHEISSUE
z
AVOIDUNRULYBEHAVIOUR
z
37
RULESCONDUCT-VOTING
NOABSTENTIONS
z
SILENCEISAFFIRMATIVE
z
MAYORVOTESONALLMATTERS
z
NOSECRETVOTES
z
CALLFORRECORDEDVOTE-HANDS
z
RECORDNAYS
z
BEHAVIOUR
z
COUNCILLORS?PROPERDECORUM
z
PUBLIC?THERETOOBSERVE
z
38
DELEGATIONS
SUBMITWRITTEN REQUEST
z
COUNCILCONSIDERS
z
YES/NO/SCHEDULE
z
MUSTSUBMITWRITTENBRIEF
z
LIMIT 15 MINUTES
z
COUNCILQUESTIONS
z
NO IMMEDIATEVOTE
z
39
QUESTIONS
NEEDFORSTANDINGCOMMITT
z
40
68241
68342
68443
68544
68645
68746
68847
68948
69049
69150
69251
69352
69453
69554
69655
69756
69857
69958
70059
70160
70261
70362
70463
70564
70665
70766
70867
70968
71069
71170
June30,2008
HisWorshipMayorIvanCourtand
MembersofCommonCouncil
YourWorshipandCouncillors:
RE:CouncilPrioritySettingSession
FurthertothediscussionattheMonday,June23meetingofCommonCouncilaPriority
SettingSessionhasbeenscheduledforFriday,September12from4pm?9pmand
Saturday,September13from9amto4pm.
ThepurposeofthesessionasIunderstanditwillbeforCounciltocollectivelyidentifya
practicalnumberofclearstrategicprioritiesfornextfouryearswithdefinedmeasurable
outcomes.
AtthispointIwouldexpectthateachmemberofCouncilhasalistofideas/issuesthat
theyfeeltheCityneedstoaddressinthecomingyears.Inplanningforthesessionin
Septemberitwouldbebeneficialifyoucouldeachtakesometimetosendmeyour
thoughts.
IwouldlikeafewminutesattheCommitteeoftheWholemeetingonJune30todiscuss
thePrioritySettingSessioninfurtherdetail.
Respectfullysubmitted,
________________________
AndrewP.Beckett
DeputyCityManager
Programs&Priorities
71