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2017-06-29 Finance Committee Minutes - Open Session Finance Committee Meeting Open Session June 29, 2017 MINUTES - OPEN SESSION FINANCE COMMITTEE MEETING JUNE 29, 2017 AT 4:30 PM th 8 FLOOR BOARDROOM, CITY HALL Present: Councillor D. Merrithew Councillor G. Sullivan Councillor S. Casey Councillor G. Norton Regrets: Mayor D. Darling Councillor D. Reardon Also Present: Commissioner of Finance and Treasurer K. Fudge City Manager J. Trail Deputy City Manager N. Jacobsen Deputy Commissioner Finance and Administrative Services I. Fogan Comptroller C. Graham Assistant Comptroller C. Lavigne Senior Manager, Financial Planning H. Nguyen Commissioner Saint John Water B. McGovern Commissioner of Transportation & Environment Services M. Hugenholtz Fire Chief K. Clifford Administrative Officer R. Evans 1. Meeting Called To Order Councillor Merrithew called the Finance Committee open session meeting to order. 1.1 Approval of Minutes – May 30, 2017 Moved by Councillor Sullivan, seconded by Councillor Casey: RESOLVED that the minutes of May 30, 2017, be approved. MOTION CARRIED. Jeff Cochran and Jeremy Mallais from Deloitte entered the meeting. 1.2 2016 City of Saint John Consolidated Financial Statements Mr. Cochran and Mr. Mallais reviewed the submitted report to the Finance Committee on the 2016 audit. Moved by Councillor Merrithew, seconded by Councillor Casey: RESOLVED that the Finance Committee approve this report and that the Chair of the Finance Committee submit a report to Common Council recommending approval of the 2016 Consolidated Financial Statements and the 2016 Trust Fund Statements. Finance Committee Meeting Open Session June 29, 2017 MOTION CARRIED. The board had an in-camera session with no staff in the room to speak with the auditors. Referring to the submitted presentation, K. Fudge gave an overview of the 2016 Consolidated Financial Statements. The City Manager commented that they are having discussions this week with the province in regards to the unconditional grant and the affects of the tax assessment freeze. (Mr. Cochrane and Mr. Mallais withdrew from the meeting) 1.3 Fleet Replacement Program Referring to the submitted report, I. Fogan presented on the fleet replacement program highlighting the following:  The current state of fleet  Pooled Vehicle Program Moved by Councillor Sullivan, seconded by Councillor Casey: RESOLVED that item 1.3 Fleet Replacement Program, be received for information. MOTION CARRIED. Moved by Councillor Norton, seconded by Councillor Sullivan: RESOLVED that the Finance Committee recommend to Common Council to award the tenders and proposals as follows: 1) Six (6) half-ton four-wheel-drive extended cab pickup trucks at a total cost of $201,644.00 plus HST to Dobson Chrysler Dodge Jeep; 2) Four (4) one-ton four-wheel-drive crew cab pickup trucks at a total cost of $272,552.00 plus HST to Downey Ford Sales Ltd.; 3) Two (2) tandem dump trucks at a total cost of $321,784.00 plus HST to East Coast International Trucks Inc.; 4) One (1) compact loader at a total cost of $91,126.00 plus HST to Atlantic Tractors and Equipment Ltd.; and 5) One (1) vacuum sweeper at a total cost of $209,737.50 plus HST to MacFarlands Limited. MOTION CARRIED. Adjournment Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that the Finance Committee open session meeting held on Thursday, June 29th, 2017 be adjourned. MOTION CARRIED. The Finance Committee meeting held on June 29, 2017 was adjourned at 6:10 p.m.