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2017-06-12_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting AGENDA Monday, June 12, 2017 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser I'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Pages 1. Call to Order 2. Approval of Minutes 2.1 Minutes of May 15, 2017 1 - 11 2.2 Minutes of May 29, 2017 12-23 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Cities of New Brunswick Association - Request to Present (Recommendation: 24-24 Refer to the Clerk to Schedule) 5.2 Christmas with the Cops Committee - Request for Monetary Donation (Refer to 25-25 the Community Grants Evaluation Committee) 5.3 City of Saint John Shared Risk Pension Plan - 2016 Audited Financial 26-41 Statements (Recommendation: Receive for Information) 5.4 Engineering Services - East Side and Central Peninsula Sanitary Sewer and 42-44 Storm Water Model Development (Recommendation in Report) 5.5 Saint John Board of Police Commissioners - 2017 Operating Budget - April 45-52 Financial Results (Recommendation: Receive for Information) 5.6 Saint John Development Corporation - 2016 Annual Report (Recommendation: 53-73 1 Poeta Sy: (L Receive for Information) 5.7 Terms of Spring 2017 Debenture Issue (Recommendation: Receive for 74-76 Information) 5.8 Tenders for Sodium Hypochlorite NaOCI - 2017-681003T & Chlorine Gas 2017- 77-81 681002T (Recommendation in Report) 5.9 Contract No. 2017-03: King Street - Bus Lay-by Reconstruction 82-84 (Recommendation in Report) 5.10 Purchase Data Storage Systems for City IT Services (Recommendation in 85-88 Report) 6. Members Comments 7. Proclamation 8. Delegations / Presentations 8.1 Acadian Games 2021 89-117 8.2 Saint John Energy 118-137 9. Public Hearings - 6:30 p.m. 9.1 Amendment to the Saint John Heritage Conservation Areas Bylaw -King Street 138-164 East Heritage Conservation Area (1 st and 2nd Reading) 10. Consideration of By-laws 10.1 Municipal Plan Bylaw Amendment - 180 Cosy Lake Road (3rd Reading) 165-166 10.2 Zoning Bylaw Amendment with Section 39 Conditions - 9, 15, and 19 St. James 167-169 Street (3rd Reading) 10.3 Parking Zones and the Use of Parking Meters and Pay and Display Machines 170-171 Bylaw Amendment (3rd Reading) 10.4 Amendments to Saint John Traffic By -Law (1 st and 2nd Reading) 172-179 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 Performance Dashboard 180-210 12.2 Public Input: Forest Hills District Recreation Facility Master Planning 211-212 12.3 Saint John Water - 2016 Annual Water Report 213-222 K K3 12.4 Street Closures Uptown 223-225 13. Committee Reports 13.1 Finance Committee: City of Saint John Investment Policy Statement 226-228 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 16.1 Growth Committee Update 229-229 17. Committee of the Whole 17.1 Third Quarter Funding for Saint John Waterfront Development and Saint John 230-230 Industrial Parks 17.2 IAFF Saint John Fire Fighters' Association - Arbitrator for Kingston and 231 -231 Campbell Grievance 17.3 Recommended Appointments to Committees 232-232 17.4 City Manager Performance Review by Ad Hoc Committee 233-233 18. Adjournment K3 City of Saint John Common Council Meeting Monday, June 12, 2017 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m., 8th Floor Boardroom, City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Financial Matter 10.2(4)(c) 1.3 Financial Matter 10.2(4)(c) 1.4 Employment Matter 10.2(4)0) 1.5 Nominating Committee 10.2(4)(b) 1.6 Employment Matter 10.2(4)0) C! Ville de Saint John Seance du conseil communal Le lundi 12 juin 2017 18 h, Salle du conseil Comit6 pl6nier 1. Ouverture de la s6ance Si vous souhaitez obtenir des services en fran�ais pour une s6ance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire 1'objet d'une discussion en prive en vertu des dispositions prevues a Particle 10 de la Loi sur les municipalites. Le conseil/comite prendra une ou des d6cisions a cet egard au cours de la s6ance publique 16 h 30 — Salle de conf6rence, 8e 6tage, hotel de Ville 1.1 Approbation du proces-verbal — paragraphe 10.2(4) 1.2 Question financiere — alinea 10.2(4)c) 1.3 Question financiere — alinea 10.2(4)c) 1.4 Question relative a 1' emploi — alinea 10.2(4y) 1.5 Comite des candidatures — alinea 10.2(4)b) 1.6 Question relative a 1' emploi — alinea 10.2(4y) S6ance ordinaire 1. Ouverture de la s6ance 2. Approbation du proces-verbal 2.1 Proces-verbal de la s6ance tenue le 15 mai 2017 2.2 Proces-verbal de la s6ance tenue le 29 mai 2017 3. Adoption de Pordre du jour 4. Divulgations de conflits d'int6rets 5. Approbation du conseil 5.1 Association des cites du Nouveau -Brunswick — Demande visant a se presenter levant le conseil (recommandation : transmettre au greffier pour qu'une date de pr6sentation soit fixee) 5.2 Comite Christmas with the Cops — Demande de dons d'argent (transmettre au Comite d' evaluation des subventions communautaires) 5.3 Regime de retraite a risque partag& de la Ville de Saint John — Etats financiers verifies de 2016 (recommandation : accepter a titre informatif) 5.4 Services d'ing&nierie — Elaboration d'un mod&le pour les &gouts sanitaires et les eaux pluviales du quartier East Side et de la p6ninsule centrale (recommandation figurant au rapport) 5.5 Bureau des commissaires de la police de Saint John — Budget de fonctionnement pour 2017 — Bilan financier d' avril (recommandation accepter a titre informatif) 5.6 Saint John Development Corporation — Rapport annuel de 2016 (recommandation : accepter a titre informatif) 5.7 Conditions g&n&rales des &missions d'obligations du printemps 2017 (recommandation : accepter a titre informatif) 5.8 Soumissions relatives a 1'hypochlorite de sodium NaOCI — 2017-681003T et chlore gazeux 2017-681002T (recommandation figurant au rapport) 5.9 Contrat n° 2017-03 : Rue King — R&fection des voies d' arret des autobus (recommandation figurant au rapport) 5.10 Achat de syst&mes de stockage des Bonn&es pour les services des TI de la Ville (recommandation figurant au rapport) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. D616gations et pr6sentations 8.1 Jeux de 1'Acadie 2021 8.2 Saint John Energy 9. Audiences publiques —18 h 30 9.1 Modification de 1'ArrW concernant les aires de conservation du patrimoine de Saint John — Aire de conservation du patrimoine de la rue King Est (premiere et deuxi&me lectures) 10. Etude des arret6s municipaux 10.1 Modification du plan municipal — 180, chemin Cosy Lake (troisi&me lecture) 10.2 Modification de 1'ArrW de zonage sous r6serve des conditions impos&es par Particle 39 — 9, 15 et 19, rue St. James (troisieme lecture) 10.3 Modification de 1'Arrete concernant les zones de stationnement et Putilisation des parcometres et des systemes de paiement a console d'affichage (troisieme lecture) 10.4 Modifications a 1'Arrete relatif a la circulation dans The City of Saint John (premiere et deuxieme lectures) 11. Interventions des membres du conseil 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Tableau de bord sur le rendement 12.2 Commentaires du public : Amenagement de base des installations de loisirs du district Forest Hills 12.3 Rapport annuel de 2016 relatif au r6seau d'aqueduc de Saint John Water 12.4 Fermetures de rues au centre-ville 13. Rapports d6pos6s par les comit6s 13.1 Comite des finances : Enonce de politique de placement de la Ville de Saint John 14. Etude des sujets 6cart6s des questions soumises a Papprobation du conseil 15. Correspondance g6n6rale 16. Ordre du jour suppl6mentaire 16.1 Mise a jour du Comite de croissance 17. Comit6 pl6nier 17.1 Financement du troisieme trimestre pour Saint John Waterfront Development et les pares industriels de Saint John 17.2 IAFF Association des pompiers de Saint John — Arbitre pour Kingston et Campbell Grievance 17.3 Citation recommandee aux comites 17.4 Examen du rendement du directeur municipal par comite ad hoc 18. Lev6e de la s6ance MINUTES—REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN MAY 15, 2017 AT 6:00 PM IN THE COUNCIL CHAMBER Present: Mayor D. Darling Deputy Mayor Shirley McAlary Councillor -at -Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 1 Greg Norton Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Absent: Councillor Ward 4 Ray Strowbridge Also Present: City Manager J. Trail Deputy City Manager N. Jacobsen Solicitor J. Nugent Commissioner of Transportation and Environment M. Hugenholtz Commissioner Growth and Community Development J. Hamilton Comptroller C. Graham Commissioner Saint John Water B. McGovern Fire Chief K. Clifford Common Clerk J. Taylor Deputy Common Clerk P. Anglin 1. Call to Order The Mayor called the meeting to order. 2. Approval of Minutes 3. Approval of Agenda Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the agenda of this meeting be approved with the addition of items: • 17.1 Supply Agreement for Road Salt • 17.2 Mandate Letters associated with Roadmap for Smart Growth S. Consent Agenda 5.1 That the Province of New Brunswick — Letter of Thanks for participating in Heritage Week 2017 be received for information. 5.2 That the City enter into the Supplemental Agreement Number One (1) between the City of Saint John, the Lessor and Her Majesty as represented by the Minister of Public Works and Government Services, attached to the letter of April 28, 2017 from Saint John Development Corporation, and further, that the Mayor and Common Clerk be authorized to execute the said agreement. 5.3 That the Human Development Council — Request for Letter of Support for Funding be referred to the Mayor's office to send a Letter of Support. 5.4 That as recommended by the City Manager in the submitted report Referral of Request from Ability New Brunswick, Common Council approves an increased fine in the amount of $125.00 for parking on a designated area for disabled persons contrary to paragraph 5(4)(i) of the Saint John Traffic By-law and directs City Solicitor's Office to prepare amendments to the said By -Law. 5.5 That as recommended by the City Manager in the submitted report Saint John Parking Meter By -Law Amendment - Schedule "A" Parking Meters, Common Council directs City Solicitor to prepare an amendment to the Saint John Parking By-law as more fully described in a report to Common Council from the Saint John Parking Commission, dated April 26th, 2017. 5.6 That the B. Wilkinson Letter — Funding Proposal of Les Jeux de I'Acadie be received for information. 5.7 That as recommended by the City Manager in the submitted report M&C 2017-120: SCDWP—South Bay Well Field Designation, Common Council authorize the City Manager to direct City Staff to begin the wellfield designation process under the Clean Water Act, Regulation 2000-47 prior to distributing well water from South Bay 5.8 That the ARCf de Saint John — Request to Present to Council re Acadian Games be referred the Clerk to schedule. 5.9 That as recommended by the City Manager in the submitted report M&C 2017-119: Contract No. 2017-07: Currie Avenue —Street Reconstruction — Water Main, Sanitary and Storm Sewer Installation, Contract No. 2017-07: Currie Avenue — Street Reconstruction — Water Main, Sanitary and Storm Sewer Installation be awarded to the low Tenderer, Galbraith Construction Ltd., at the tendered price of $647,255.65 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.10 That as recommended by the City Manager in the submitted report M&C 2017-121: Contract No. 2017-04: Pokiok Road and McLellan Street — Water Main, Sanitary and Storm Sewer Reconstruction, Contract No. 2017-04: Pokiok Road and McLellan Street — Water, Sanitary, Storm and Street Reconstruction be awarded to the low Tenderer, Galbraith Construction Ltd. at the tendered price of $2,170,957.93 (including HST) as calculated based upon estimated quantities, and further that the Mavor and Common Clerk be authorized to execute the Phase 2 (#402 McAllister Drive to Mountain View Drive), the report be received for information. 5.12 That as recommended by the City Manager in the submitted report M&C 2017-129: Microsoft Business and Services Agreement: 1. That the City enter into a three (3) year term Enterprise Enrollment Agreement with Microsoft Corporation for Volume Licensing Renewal of Microsoft's Software as outlined in the form attached to M&C No. 2017-129 2. That the Mayor and Common Clerk be authorized to execute the necessary documents. 5.13 That the submitted report M&C2017-131: Contract No. 2017-15: Fairville Boulevard (Linton Rd. to Plaza Ave. & Outfall) Storm Sewer Improvements and Manawagonish Creek Channel Upgrades, Contract No. 2017-15: Fairville Boulevard (Linton Rd. to Plaza Ave. & Outfall) Storm Sewer Improvements and Manawagonish Creek Channel Upgrades be awarded to the low Tenderer, Debly Enterprises Limited, at the tendered price of $1,901,275.45 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.14 That as recommended by the City Manager in the submitted report M&C 2017-134: Enterprise Saint John License Agreement, the Mayor and Common Clerk be authorized to execute the License Agreement between the City and the Greater Saint John Economic Development Agency, Incorporated, carrying on business as Enterprise Saint John, in the attached form. 5.15 That the Province of New Brunswick — Federal Gas Tax Fund (GTF) Additional Allocations letter be received for information. 5.16 Moved to item 14.1 for discussion M&C 2017-124: Consultant Services — Water and Sewerage Services Rate Study and Universal Metering Evaluation. 5.17 That as recommended by the City Manager in the submitted report M&C 2017-133: Federation of Canadian Municipalities (FCM) Funding Programs Applications, Common Council: 1. Request staff to submit an application to the Federation of Canadian Municipalities (FCM) under the Municipalities for Climate Innovation Program (MCIP) for Phase 1 and Phase 2 of the Climate and Asset Management Network; 2. Request staff to submit an application to the Federation of Canadian Municipalities (FCM) under the Municipalities for Climate Innovation Program (MCIP) for the City Market Energy Retrofit Upgrade; and 3. Request staff to submit an application to the Federation of Canadian Municipalities (FCM) under the Municipal Asset Management Program (MAMP) for the City of Saint John Asset Management asset inventory. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the recommendation set out for each consent agenda item, with the exception of item 5.16 that has been pulled for discussion, respectively be 6. Members Comments Council members commented on various community events. 7. Proclamations 7.1 Police Week - May 15th to May 21st, 2017 The Mayor proclaimed May 15th to 21st, 2017 as Police Week in the City of Saint John. 7.2 Disabilitv Awareness Week— Mav 28t" to June 3rd. 2017 The Mayor proclaimed May 28t" to June 3rd, 2017 as Disability Awareness Week in the City of Saint John. 8. Delegations/Presentations 8.1 Portage Atlantic Treatment Facility Referring to the submitted report, entitled Portage Atlantic Treatment Facility Geordie Gould presented on the accredited non-profit facility in Norton for drug addiction. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that presentation from Portage Atlantic Treatment Facility, be received for information. LTA 100000114Y1HIM if91 8.2 Transit and Parking Commission Referring to the submitted report, entitled Transit and Parking Commission, I. MacKinnon CEO presented the strategic deliverables, cost savings and commitment. Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that presentation from the Transit and Parking Commission, be received for information. MOTION CARRIED 9. Public Hearings 6:30 PM 9.1 Stop Up and Close — portion of Grannan Street (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to the proposed by-law amendment to stop -up and close a portion of Grannan Street, by adding thereto Section 243 immediately after Section 242 thereof, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Grannan Street by adding thereto Section 243 immediately after Section 242, be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John." Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Grannan Street by adding thereto Section 243 immediately after Section 242, be read a second time. 1► [0000114L1:k]k]11191 Read a second time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John." 9.2 Stop Up and Close — portion of Clovelly Drive (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to the proposed by-law amendment to stop -up and close a portion of Clovelly Drive, by adding thereto Section 244 immediately after Section 243 thereof, with no objections received. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favor of the proposed amendment with Stephen Brittain, developer presenting. Moved by Councillor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Clovelly Drive by adding thereto Section 244 immediately after Section 243, be read a first time. 1► [0000114YA001if91 Read a first time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John." Moved by Councillor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Clovelly Drive by adding thereto Section 244 immediately after Section 243, be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "A By -Law Respecting the Stoppine Up and Closine of Hiehways in The Citv of Saint John." Westmorland Road (3rd Reading) Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number C.P. 111-40 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 4,227 square metres, located at 307 Westmorland Road, also identified as PID Number 00316430, from Local Commercial (CL) to General Commercial (CG), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-40 A Law to Amend the Zoning Bylaw of The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that Common Council rescind the Section 39 conditions imposed on the January 25, 1988, rezoning of the property located at 307 Westmorland Road, also identified as PID Number 00316430; and that, pursuant to Section 39 of the Community Planning Act, the development and use of the parcel of land having an area of approximately 4,227 square metres, located at 307 Westmorland Road, also identified as PID Number 00316430 shall be subject to the following conditions: a. The following uses General Commercial (CG) uses are not permitted: a. Accommodation b. Bar, Lounge, or Nightclub c. Financial Service d. Private Club e. Recreational Vehicle Sales and Service, Small f. Recycling Bins g. Service Station h. Vehicle Repair Garage i. Vehicle Sales, Incidental j. Parking Lot, Commercial k. Parking Lot, Parking Structure b. The front yard of the property be improved through landscaping in accordance with the general landscaping provisions of the Zoning Bylaw subject to a plan prepared by the property owner and approved by the Development Officer and that this be completed within the earlier of three years of the rezoning or within one year of the sale of the property from the current owner. MOTION CARRIED. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number C.P. 111-40 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of ILIA W I [Q 0 KGYTI 0 0 11191 Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-40 A Law to Amend the Zoning Bylaw of The City of Saint John." 10.2 Proposed Zoning Bylaw Amendment — Medical Marijuana Production Facilities (3rd Reading) Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number C.P. 111-41 A Law to Amend the Zoning Bylaw of The City of Saint John", that affects a number of sections of the Zoning By -Law in order to add a Medical Marijuana Production Facility to the list of permitted uses in the Medium Industrial (IM) and Heavy Industrial (IH) zones, be read. 1► [0000114L1:k]k]11191 The by-law entitled, "By -Law Number C.P. 111-41 A Law to Amend the Zoning Bylaw of The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number C.P. 111-41 A Law to Amend the Zoning Bylaw of The City of Saint John", that affects a number of sections of the Zoning By -Law in order to add a Medical Marijuana Production Facility to the list of permitted uses in the Medium Industrial (IM) and Heavy Industrial (IH) zones, be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-41 A Law to Amend the Zoning Bylaw of The City of Saint John." 10.3 Common Council Procedural Bvlaw Amendment (3rd Readi Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number M-5 A Law to Amend a By - Law Respecting the Procedure of the Common Council of The City of Saint John," dealing with a new deadline to submit agendas and Council kits for regular meetings of Council; and the adoption of a procedure to manage communications from the public, be read. 1► WI[Q0114Y1all all 1I191 The by-law entitled, "By -Law Number M-5 A Law to Amend a By -Law Respecting the Procedure of the Common Council of The City of Saint John," was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the bylaw entitled, "By -Law Number M-5 A Law to Amend a By - Law Respecting the Procedure of the Common Council of The City of Saint John," dealing with a new deadline to submit agendas and Council kits for regular meetings of Council: and the adoption of a procedure to manage communications Read a third time by title, the by-law entitled, "By -Law Number M-5 A Law to Amend a By -Law Respecting the Procedure of the Common Council of The City of Saint John." 11. Submissions by Council Members 11.1 Road Re -naming - Pat Rocca Wav (Councillor Lowe Moved by Councillor Lowe, seconded by Deputy Mayor McAlary: RESOLVED that Common Council approve the renaming of North Market Wharf to Pat Rocca Way. MOTION CARRIED. 12. Business Matters - Municipal Officers 12.1 Central Peninsula Neighbourhood Action Plan - Project Update & Public Launch Event Referring to the submitted report entitled Central Peninsula Neighbourhood Action Plan - Project Update & Public Launch Event, J. Cyr outlined the plan process: • Neighbourhood Action team members • Consultant selection • Website www.TakingShapeSJ.ca • Public launch of the First Plan Taking5hape5J on May 24tH • Engagement events • Leading technology tools for engagement map questions with Text in comments 506-799-4141 Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that the submitted report M& C 2017-130: Central Peninsula Neighbourhood Action Plan — Project Update & Public Launch Event, be received for information and the Central Peninsula Neighbourhood Plan Public Launch Report be received for information. MOTION CARRIED. 12.2 Tendering Policy for Construction Contracts (tabled May 1, 2017) Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan RESOLVED that the matter be lifted from the table. MOTION CARRIED. The City Manager reported on the direction from last meeting to draft wording for the recommendation stating that the City will post the official list of bidders for specialty projects. Responding to question, Commissioner Hugenholtz stated that the posting of the bidders list provides an advantage to the subcontractors who will know who general contractors are. resolves to adopt the submitted revision to the City of Saint John General Specifications Division 2 — Instruction to Tenderers and Tendering Procedures: as follows: The City will only disclose its official list of bidders for specialty projects which will be identified in conjunction with the annual capital program submissions for approval by Council. The City will post the official list of bidders for specialty projects meeting the above criteria, with updates on Tuesdays and Thursdays during the tendering period on the City of Saint John website www.saintiohn.ca under the Tenders & Proposals link. MOTION DEFEATED with Councillors Armstrong, Lowe, MacKenzie, Norton, Casey, and Reardon voting nay. Moved by Councillor Norton, seconded by Councillor Armstrong: RESOLVED that the City will post the official list of bidders for all projects, updated on Tuesdays and Thursdays during the tendering period on the City of Saint John website www.saintiohn.ca under the Tenders & Proposals link. MOTION CARRIED with Deputy Mayor McAlary and Councillors Merrithew and Sullivan voting nay. 12.3 Overnight Parking - Entertainment District Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as recommended by the City Manager in the submitted report M& C 2017-125: Overnight Parking — Entertainment District, staff proceed with appropriate by-law amendments for Council's consideration. MOTION CARRIED. 13. Committee Reports 13.1 Growth Committee Verbal Update The Mayor commented on the achievements of the Growth Committee to date including: • Of the 45 actions 2 are complete and 8 in progress • New Real Estate Director is in place • Senior Financial Analyst and Population Growth analyst positions are posted • 85 cases under dangerous buildings are under clean-up • Results new investments, such as Jean Couteau Pharmacy in Millidgeville are being celebrated. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that Common Council receive for information the Growth Committee verbal update. MOTION CARRIED. Referring to the submitted report entitled M&C 2017-124: Consultant Services — Water and Sewerage Services Rate Study and Universal Metering Evaluation, Commissioner McGovern stated the last study was conducted over 10 years ago and outlined the factors to consider in charging rates that reflect equitable costs for service. Moved by Deputy Mayor McAlary, seconded by Councillor Norton: RESOLVED that as recommended by the City Manager in the submitted report M&C 2017-124: Consultant Services — Water and Sewerage Services Rate Study and Universal Metering Evaluation, the proposal from Hemson Consulting Ltd. for Consultant Services for the Water and Sewerage Services Rate Study and Universal Metering Evaluation in the amount of $123,625.00 including HST be accepted and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. MOTION CARRIED. 15. General Correspondence 15.1 Third Space - Permission to Install Public Work of Contemporary Art on City Property Moved by Deputy Mayor McAlary, seconded by Councillor Lowe: RESOLVED that the letter from Third Space - Permission to Install Public Work of Contemporary Art on City Property, be approved subject to due diligence conducted by staff. MOTION CARRIED. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Supply Agreement for Road Salt Responding to question, the City Manager stated he would report back on the annual cost of salt. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as recommended by the Committee of the Whole having met on May 15th, 2017 Common Council adopts the following: 1. Award the supply contract for road salt to Windsor Salt Ltd. for a two year period, and further, that staff be authorized to exercise the optional third, fourth and fifth year extension periods if deemed in the City's best interest at that time. 2. That the Mayor and Common Clerk be authorized to sign the required contract documents. MOTION CARRIED. 17.2 Updated Version of Mandate Letters associated with Roadmap for Smart Growth "That Common Council adopt and submit the attached mandate letters to Human Development Council, Saint John Industrial Parks, Saint John Waterfront Development, and Enterprise Saint John." 1► [0000114L1:k]k]1N91 18. Adjournment Moved by Councillor Armstrong, seconded by Councillor MacKenzie: RESOLVED that the meeting of Common Council held on May 15, 2017 be adjourned. 1► [0000114L1ilk]ilk] Iif91 The Mayor declared the meeting adjourned at 8:40 p.m. Mayor/ maire Common Clerk/ greffier communal MINUTES—REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN MAY 29, 2017 AT 6:00 PM IN THE COUNCIL CHAMBER Present: Mayor D. Darling Deputy Mayor Shirley McAlary Councillor -at -Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 1 Greg Norton Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Councillor Ward 4 Ray Strowbridge Also Present: Acting City Manager/Commissioner Finance and Administrative Services K. Fudge Solicitor J. Nugent Comptroller C. Graham Commissioner of Transportation and Environment M. Hugenholtz Commissioner Growth and Community Development J. Hamilton Commissioner Saint John Water B. McGovern Deputy Commissioner T. O'Reilly Deputy Commissioner Administrative Services I.Fogan Police Chief J. Bates Fire Chief K. Clifford Common Clerk J. Taylor Deputy Common Clerk P. Anglin 1. Call to Order The Mayor called the meeting to order. 2. Approval of Minutes 3. Approval of Agenda Moved by Councillor Lowe, seconded by Councillor Sullivan: RESOLVED that the agenda of this meeting with the addition of items: 17.2 Performance Dashboard 17.3 Nominating Committee 17.4 Offer to Purchase Synagogue and Peel Plaza Project House and a" r I _ii__ I___ ---i ' - I- -- I-- ------------1 ----1 I__ - --I- - -- -I--i a MOTION CARRIED. 4. Disclosures of Conflict of Interest Councillor Sullivan declared a conflict with items: 9.1 Rezoning St. James Street; 12.3 Community Grants Recommendations; and 17.1 Saint John Festival of Sail — Request for Funding. S. Consent Agenda 5.1 That the Letter from H. Sauerteig re CAER be received for information. 5.2 That the Letter from Worksafe NB re Disability Awareness Week/ Walk and Roll Challenge be received for information. 5.3 That the Letter from R. Bailey re Rockwood Park be received for information. 5.4 That as recommended by the City Manager in the submitted report M&C 2017-140: Demolition of vacant, dilapidated and dangerous building at 78-80 Lansdowne Avenue (PID#371153), Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, to arrange for the demolition of the building at 78-80 Lansdowne Avenue (PID#371153), in accordance with the applicable City purchasing policies. 5.5 That as recommended by the City Manager in the submitted report M&C 2017-141: Demolition of vacant, dilapidated and dangerous building at 31 Seaward Crescent (PID#340893), Common Council direct one or more of the Officers appointed and designated by Council for the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, to arrange for the demolition of the building at 31 Seaward Crescent (PID#340893), in accordance with the applicable City purchasing policies. 5.6 That as recommended by the City Manager in the submitted report M&C 2017-144: Setting of Public Hearing Date for Heritage By-law Amendment Re: Removal of three PIDs from the King Street East Heritage Conservation Area, Common Council schedule a public hearing date of Monday June 12th, 2017 at 6:30 p.m. in the Council Chamber to consider an amendment to the Saint John Heritage Conservation Areas By -Law, which would remove three properties, PID 55010516, PID 00009738 and PID 55013577, from the King Street East Heritage Conservation Area, and that the necessary advertising be authorized in this regard. 5.7 That as recommended by the Planning Advisory Committee in the submitted report Subdivision Application 4 Bennett Lane, Common Council assent to the submitted "Street Tentative Subdivision Plan" with respect the vesting of a parcel of land at 4 Bennett Lane, PID #00325134 having an area of approximately 458 square metres, as part of the Norris Road public street right-of-way. 5.8 That as recommended by the Planning Advisory Committee in the submitted report Subdivision 345 Manchester Avenue, Common Council authorize the acceptance of money -in -lieu of the required land for public purposes (LPP). 5.10 That as recommended by the City Manager in the submitted report M&C 2017-143: Proposed Public Hearing Date —49 Noel Avenue, 65 University Avenue and 700 Somerset Street, Common Council schedule the public hearing for the rezoning applications of Village View Suites (49 Noel Avenue) and Kris Price (65 University Avenue), and the Section 39 Amendment application of Hughes Surveys and Consultants Inc. on behalf of Somerset Investments Ltd. (700 Somerset Street) for Monday, July 10, 2017 at 6:30 p.m. in the Council Chamber, and refer the applications to the Planning Advisory Committee for a report and recommendation. 5.11 That the City of Ghosts Augmented Reality Tour be referred to Discover Saint John. 5.12 That as recommended by the City Manager in the submitted report M&C 2017-152: Request from Kennebecasis Rowing Club - L.R. Ross Trust Fund, Common Council approve the request for $5,000 from the L.R. Ross Fund by the Kennebecasis Rowing Club. 5.13 That the submitted report M&C2017-135: Engineering Services - Lancaster Wastewater Treatment Facility — Grit Collection System Upgrades, that the proposal from Crandall Engineering Ltd. for engineering services for the Lancaster Wastewater Treatment Facility — Grit Collection System Upgrades, Project No. 2017-091006P (the "Project"), be accepted as follows: a) Detailed design and construction cost estimates are to be completed by Crandall Engineering Ltd. under the 2017 Capital Program, at a cost of $133,244.75, all applicable taxes included; b) Subject to Common Council's approval that the funding for the construction component of the Project will be included in the 2018 Water & Sewerage Utility Fund Capital Program, the remainder of the engineering services work for the Project is to be carried out by Crandall Engineering Ltd. after Common Council approval of the 2018 Water & Sewerage Utility Fund Capital Program at a cost of $76,613.00, all applicable taxes included; and c) That the Mayor and Common Clerk be authorized to execute the Consulting Engineering Agreement. 5.14 That as recommended by the City Manager in the submitted report M&C 2017-148: Contract No. 2017-05: City Line- Sanitary Sewer Improvements & Riverview Drive- Water Main Extension, the contract be awarded to the low Tenderer, Fairville Construction Ltd. at the tendered price of $676,181.89 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.15 That as recommended by the City Manager in the submitted report M&C 2017-156: Contract No. 2017-12: McAllister Drive- Water Main Renewal- Phase 2 (#402 McAllister Drive to Mountain View Drive), the contract be awarded to the low Tenderer, MIDI Construction Ltd., at the tendered price of $711,972.48 (including HST) as calculated based upon estimated quantities; and further that al__ ft A— -- _._.1 i^_--_._ i^I_-I_ I__ _..al__ -:-_.1 — _..__..a_ al__ .____...._�.. 2017-150: Tender for Sodium Hydroxide 50% NaOH-2017-681001T, the tender for the establishment of a supply agreement for Sodium Hydroxide (50%) be awarded to the lowest compliant bidder, Univar Canada. 5.17 That as recommended by the City Manager in the submitted report M&C 2017-154: Architectural Services - City Hall Space, the City engage TOSS Solutions for architectural services required to cost-effectively optimize City Hall space in the amount of $120,475 plus HST (fixed cost) and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. 5.18 That pursuant to Section 14 of the Police Act of the Province of New Brunswick, the Common Council of the City of Saint John does hereby appoint the following member of the Canadian Corps of Commissionaires as By -Law Enforcement Officer with the responsibility and authority to enforce provisions of the Parking Meter By -Law and the provisions of Section 5, Section 5.1, Section 7, Section 8, Section 15 and Section 16 of the Saint John Traffic By -Law, namely: Gregory Willigar. And further that this appointment shall continue until such time as the appointee ceases to be a member of the Canadian Corps of Commissionaires or until the appointment is rescinded by Common Council, whichever comes first. 5.19 That as recommended by the City Manager in the submitted report M&C 2017-151: Amended - Regional Hazardous Materials Emergency Response Renewal Agreement, the Mayor and Common Clerk be authorized to execute the submitted "amended" Regional Hazardous Materials Emergency Response Renewal Agreement with the Province of New Brunswick respecting the delivery of regional hazardous materials emergency response services in areas outside the City's boundaries. 5.20 That as recommended by the City Manager in the submitted report M&C 2017-147: Convert McLellan Street from a two way street to a one-way street, that McLellan Street, with limits of Highland Road to Pokiok Road, be added to the Saint John Traffic By -Law as a one-way street in a southerly direction and the City Solicitor be directed to draft the amendment. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the recommendation set out for each consent agenda item 5.1- 5.20, respectively be adopted. MOTION CARRIED. 6. Members Comments Council members commented on various community events. 7. Proclamations 7.1 Parachute's Safe Kids Week - June 5th to June 11th, 2017 The Mayor proclaimed June 5th to 11th, 2017 as Parachute's Safe Kids Week in the City of Saint John. 7.2 Bike Week - June 2nd to June 11th. 2017 7.3 Safe Kid's Fun Day & Expo - June 5th to June 11th, 2017 The Mayor proclaimed June 5t" to June 11t", 2017 as National Safe Kids Week in the City of Saint John. 8. Delegations/Presentations 8.1 Saint John Board of Police Commissioners Presentation Board Chair J. Carhart and Chief Bates updated Council on financial and employee status, emerging issues, recent accomplishments, continuous improvements and service objectives and targets. Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the presentation from the Saint John Board of Police Commissioners, be received for information. MOTION CARRIED. 9. Public Hearings 6:30 PM Councillor Sullivan withdrew from the meeting. 9.1 Proposed Zoning and Bylaw Amendment and Conditional Use — 9, 15, 19 St. James Street with Planning Advisory Committee report recommending Rezoning 9.1.1 Zoning Bylaw Amendment — 9, 15, 19 St. James Street (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to the proposed zoning bylaw amendment for a parcel of land located at 9, 15 and 19 St. James Street to recognize an existing commercial parking lot, with no written objections received. The Planning Advisory Committee recommended approval of the re -zoning as set out in the submitted report, with Section 39 conditions. The Mayor called for members of the public to speak against the re -zoning with no one presenting. The Mayor called for members of the public to speak in favour of the re -zoning with Rick Turner of Hughes Surveys presenting. Staff responded to questions. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "A law to Amend the Zoning By -Law of The City of Saint John," amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, 00002915, from Urban Centre Residential (RC) to General Commercial (CG), be read a first time. MOTION CARRIED with Councillors Reardon and Armstrong voting nay. RESOLVED that the by-law entitled, "A law to Amend the Zoning By -Law of The City of Saint John," amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, 00002915, from Urban Centre Residential (RC) to General Commercial (CG), be read a second time. MOTION CARRIED with Councillors Reardon and Armstrong voting nay. Read a second time by title, the by-law entitled, "A Law to Amend the Zoning By - Law of The City of Saint John." Councillor Sullivan re-entered the meeting. 9.2 Proposed Municipal Plan Amendment 180 Cosy Lake Road with Planning Advisory Committee report recommending Denial of MPA Referring to the submitted report entitled 180 Cosy Lake Road Municipal Plan Amendment, Subdivision M. Reade outlined the staff recommendation to deny the Municipal Plan Amendment for the following reasons: • Contrary to growth controls established to limit sprawl • No unique consideration that warrants approval of development • Reduces potential for rural intensification in existing approved development areas. 9.2.1 Municipal Plan Amendment —180 Cosy Lake Road (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with regard to the proposed municipal plan amendment for a parcel of land located at 180 Cosy Lake Road to permit a two lot subdivision, with no written objections received. The Planning Advisory Committee recommended denial of the municipal plan amendment as set out in the submitted report. The Mayor called for members of the public to speak against the re -zoning with no one presenting. The Mayor called for members of the public to speak in favour of the re -zoning with Mr. Stephen Faulder, applicant/owner presenting; and Mr. Howard Yeomans, Millidge Avenue presenting. Moved by Councillor Merrithew, seconded by Deputy Mayor McAlary: RESOLVED that the by-law entitled, "By -Law Number C.P. 106 A Law to Amend the Municipal Plan By -Law", amending Schedule B — Future Land Use, by redesignating a parcel of land with an area of approximately 4.03 hectares, located at 180 Cosy Lake Road also identified as being PID Number 55005425, from Rural Resource Area to Rural Residential Area, be read a first time. MOTION CARRIED with Councillors Reardon, Casey, Sullivan and MacKenzie voting nay. Read a first time by title, the by-law entitled, "By -Law Number C.P. 106 A Law to Amend the Municipal Plan By -Law". from Rural Resource Area to Rural Residential Area, be read a second time. MOTION CARRIED with Councillors Reardon, Casey, Sullivan and MacKenzie voting nay. Read a second time by title, the by-law entitled, "By -Law Number C.P. 106 A Law to Amend the Municipal Plan By -Law". 10. Consideration of By-laws 10.1 Stop Up and Close portion of Grannan Street (3rd Reading) Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Grannan Street by adding thereto Section 243 immediately after Section 242, be read. MOTION CARRIED. The bylaw entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Grannan Street by adding thereto Section 243 immediately after Section 242, be read a third time, enacted, and the Corporate Common Seal affixed thereto. 1► 100000114Y1:k]k]11191 Read a third time by title, the bylaw entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John". 10.2 Stop Up and Close portion of Clovelly Drive (3rd Reading) Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Clovelly Drive by adding thereto Section 244 immediately after Section 243, be read. MOTION CARRIED. The by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in The City of Saint John" regarding a portion of Clovelly Drive by adding thereto Section 244 immediately after Section 243, be read a third time, enacted and the Corporate Common Seal affixed thereto. 1► 100000114Y1:k]k]11191 Read a third time by title, the by-law entitled. "A By -Law Respecting the Stopping Consideration was given to a report entitled, "Amendments to the Saint John Parking Meter By -Law". Moved by Deputy Mayor McAlary, seconded by Councillor Strowbridge: RESOLVED that the by-law entitled, "By -Law Number M-7 A By-law to Amend a By-law with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines", amending Schedule "A" in order to add two parking meters in front of the Saint John Law Courts building, be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled, "By -Law Number M-7 A By-law to Amend a By-law with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines". Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number M-7 A By-law to Amend a By-law with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines", amending Schedule "A" in order to add two parking meters in front of the Saint John Law Courts building, be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "By -Law Number M-7 A By-law to Amend a By-law with respect to Parking Zones and the Use of Parking Meters and Pay and Display Machines". 11. Submissions by Council Members 11.1 Sandy Point Road and Tucker Park Development Plans - Growth Roadmap (Councillor Sullivan) Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that references to "Review and pursue Sandy Point Road municipal property development opportunities" and "Review and pursue Tucker Park (municipal -owned land) development opportunities" be removed from the Saint John Growth Roadmap. MOVED by Councillor Merrithew, seconded by Deputy Mayor McAlary: RESOLVED that the matter be referred to the Growth Committee. The Mayor denied discussion on the propriety of the referral motion. MOTION CARRIED with Councillors Norton and Sullivan voting nay. 11.2 Truck Restrictions (Councillor Strowbridge) The Acting City Manager requested the matter be referred to the City Manager for due diligence on enforcement issues, and the current Traffic Bylaw review. The Commissioner of Transportation commented on Move SJ truck routes review, alternate routes for the developer, and traffic calming options. The Traffic Engineer commented on the designated truck routes and the allowance for trucks to depart from the designated truck routes by taking the shortest and safest routes to their designation and the regulations in place. The Traffic Engineer RESOLVED that submitted Truck Restrictions request be referred to staff for a report and recommendation. MOTION CARRIED. 11.3 Proposed Street Closing June 30th to July 30th (Councillor Armstrong) Moved by Councillor Armstrong, seconded by Deputy Mayor McAlary: RESOLVED that the matter Proposed Street Closing June 30th to July 30th be referred to staff for an initial report for the next meeting. MOTION CARRIED. 11.4 Saint John Theatre Company Funding Request (Councillor MacKenzie) Moved by Councillor MacKenzie, seconded by Councillor Strowbridge: RESOLVED that Council support the Saint John Theatre Company in their request for $19,000 to match the Regional development Corporation for a feasibility study on the old Court House in King Square and funding source be referred to the City Manager. MOTION CARRIED with Deputy Mayor McAlary and Councillors Merrithew and Casey voting nay. 12. Business Matters - Municipal Officers 12.1 Noise Generated by Heat Pumps - Background and Information Deputy Commissioner Poffenroth addressed the issue and provided options to Council: 1. General Noise Bylaw amendment 2. Specific Noise Bylaw amendment to address Heat Pumps 3. Do nothing — only 1 complaint was received. Moved by Deputy Mayor McAlary, seconded by Councillor Norton: RESOLVED that the matter of noise generated by Heat Pumps be referred to the City Manager for a Noise Bylaw amendment that includes heat pumps. MOTION CARRIED with Councillor Reardon voting nay. 12.2 Expansion Permit - Glen Falls Mobile Home Park (220 Glen Road) Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as recommended by the City Manager in the submitted report M&C 2017-139: Expansion Permit - Glen Falls Mobile Home Park (220 Glen Road), Common Council approve the expansion of the Glen Falls Mobile Home Park at 220 Glen Road. MOTION CARRIED. Councillor Sullivan withdrew from the meeting. 12.3 Community Grant Recommendations - 2017 Remaining Funds the Community Grants Committee. MOTION CARRIED. Councillor Sullivan re-entered the meeting. 12.4 PIaySJ Playground Services Update Referring to the submitted report entitled, M&C2017-145: PIaySJ Playground Services Update T. O'Reilly commented on the progress toward higher quality playgrounds and the playgrounds turned over to the community management model or fully decommissioned. Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the submitted report entitled M&C2017-145: PIaySJ Playground Services Update, be received for information. MOTION CARRIED. 13. Committee Reports 13.1 ABC Reporting Framework - May 2017 Submissions Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the ABC Reporting Framework - May 2017 Submissions be received for information. MOTION CARRIED. 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 St. John the Baptist / King Edward School - Spring Soiree Fundraising Dinner (Removed from Agenda) 15.2 New Brunswick Historical Society - Request to Present to Council Moved by Councillor Sullivan, seconded by Councillor Reardon: RESOLVED that the New Brunswick Historical Society's Request to Present to Council be referred to the Common Clerk to Schedule. LTA [QIM0114L1:l11; 191 15.3 R. Goodwin: McLean Street opening during the construction work by Port City Water Partners (PCWP) on Westmorland Road June 2017 Commissioner McGovern outlined the construction, productivity, the public safety reasons for the request to temporarily open McLean Street, the public open house, and information bulletins provided to the residents. The resident's concern was considered and it was recommended to move ahead the dates of the public hearing. ILTA I I[Q0BYTI101011191 Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary: RESOLVED that Common Council receive the correspondence from Mr. Goodwin and the attached petition for information. MOTION CARRIED. 16. Supplemental Agenda 17. Committee of the Whole Councilllor Sullivan withdrew from the meeting. 17.1 Saint John Festival of Sail - Reauest for Fundin Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that as recommended by the Committee of the Whole, having met on May 15th, 2017 and the subsequent recommendation of the Grants Committee, Common Council approve funding of $12,500 for the Festival of Sail. MOTION CARRIED. Councillor Sullivan re-entered the meeting. 17.2 Dashboard Performance Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the item entitled M&C 2017-153: Performance Dashboard be tabled. MOTION CARRIED. 17.3 Appointments to Nominating Committee Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that Common Council make appointments to the Nominating Committee to address upcoming vacancies as of May 30, 2017. MOTION CARRIED. Moved by Councillor Lowe, seconded by Councillor Armstrong: RESOLVED that Councillor Reardon be appointed to the Nominating Committee for a one year term beginning May 30th 2017 and terminating May 30th 2018. MOTION CARRIED. Moved by Councillor Armstrong, seconded by Councillor Sullivan: RESOLVED that Councillor Strowbridge be appointed to the Nominating Committee for a one year term beginning May 30th 2017 and terminating May 30th 2018. MOTION CARRIED Moved by Deputy Mayor McAlary, seconded by Councillor Lowe: RESOLVED that Common Council approve an agreement between the City of Saint John and Fairville Construction for the relocation of a water line currently passing through the so-called Peel Plaza Project Office Site on Carleton Street, in accordance with the specifications, drawings, terms and conditions contained in RFQ No. 2017-085103Q 20 Peel Plaza New Water Service issued by the City on May 3, 2017, adjusted so as to result in a net cost to the City of not more than $59,832.00 HST inclusive; that the City Solicitor be directed to prepare the corresponding agreement and that the Mayor and Common Clerk be authorized to execute the latter. MOTION CARRIED. 17.5 Letter from Uptown Saint John Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong: RESOLVED that the letter from Uptown Saint John be received for information. MOTION CARRIED. 18. Adjournment Moved by Councillor Armstrong, seconded by Councillor MacKenzie: RESOLVED that the meeting of Common Council held on May 29, 2017 be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 9:55 p.m. Mayor/ maire Common Clerk/ greffier communal Fredericton, May 25, 2017 Jonathan Taylor Common Clerk City of Saint John 15 Market Square PO Box 1971 Saint John, NB, E2L 41-1 Dear Mr. Taylor, ("ities of New Brunswick Association Association des ("Us du Nouveau -Brunswick 1I am writing to you today asking if it would be possible for our Executive Director, Denis Roussel, and myself to have the opportunity to address and make a presentation to the members of the municipal counciill. Our presentation would aim to give them an update on the activities of the Cities of New Brunswick Association and also to tank about the importantfiles currently underway with the province. Given that we have cancelled our Spring General Meeting which was to take place at the end of this week, we believe that it is important that we meet with each of our city councils in order to engage our members. We are willing to make a presentation during a regular meeting of the council, or even when counicill meets in committee. if possible, we would like to have at least 30 minutes to, ensure the relevance of our visit. At this time, we hope to make our visit during the month of July, and possibly in August if necessary. Please contact our Executive Director at (506) 452-9292 or at droussel@8citiesnb,com, lin order to coordinate this meeting. Pleaser a tI incere greetings. —�r -t- r elr'lp- _ Eric Megarity, President 0&1 0 2017 Attention: Mayor Darling and members of the Saint John City Council, Last year Cst's ;panda Weir, Michelle Bowes and Scott Gogan hosted the first ever Christmas with the Cops. This event was such a success that we have decided to do it again this year. Our event will be held on Saturday December 2/2017 at the Imperial theatre with all proceeds going to Bobby's hospice. Last year, the City of Saint John was generous enough to issue a monetary donation. This was used for items which could not be donated'. We are asking for your consideration for the same monetary donation for this years event. Any and all consideration would be greatly appreciated. Respectfully submitted, The Christmas with the Cops committee. W June 1, 2017 Mayor Darling and Members of Common Council PO Box 1971 15 Market Square Saint John, N.B. E21-41-1 Subject: Audited Financial Statements — The City of Saint John Shared Risk Pension Plan Attached for the information of the members of Common Council is a copy of the 2016 Audited Financial Statements for the City of Saint John Shared Risk Pension Plan. We pian to invite representatives of stakeholders of the City of Saint John Shared Risk Pension Plan to our Annual Meeting tentatively planned for late September. At our annual meeting we plan to review all pertinent annual documents including the financial statements, the actuarial report and statement of investment policies & goals. A formal notice of annual meeting will be sent to stakeholder parties in the future. Sincere Regards, Fred Slipp Chair, Board of Trustees Board of Trustees City of Saint John P.O. Box 1971, 15 Market Square Shared Risk Pension Plan Saint John, N.B. E21-41 506-658-2862 41:1 FINANCIAL The City of .d Risk Plan Wecember 31, 2016 AXI Independent Auditor's Report Statement of Net Assets Available for Benefits Statement of Changes in Net Assets Available for Benefits Notes to Financial Statements Schedule of Administrative Expenses K-11 Page 1-2 5-12 1K Deloitte..; Deloitte LLP Brunswick House P.O. Box 6549 44 Chipman Hill, 7th Floor Saint John NB E21L 4R9 Canada Tei: 506-632-1080 Fax:506632-1210 =--itte.ca - • ' - a 0 To the Board of Trustees of The City of Saint John Shared Risk Pension Plan We have audited the accompanying financial statements of the Fund of The City of Saint John Shared Risk Pension Plan, which comprise the statement of net assets available for benefits as at December 31, 2016, and the statement of changes in net assets available for benefits for the year then ended, and a summary of significant accounting policies and other explanatory information. The financial statements have been prepared by management based on the financial reporting provisions of Section 9(9) of the New Brunswick Regulation 91-195 under the Pension Benefits Act (O.C.91-1060). Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the financial reporting provisions of Section 9(9) of the New Brunswick Regulation 91-195 under the Pension Benefits Act (O.C.91-1060), and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial. statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the Administrator, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Wel In our opinion, the financial statements present fairly, in all material respects, the net assets available for benefits of the fund of The City of Saint John Shared Risk Pension Plan as at December 31, 2016 and the changes in net assets available for benefits for the year then ended in accordance with the financial reporting provisions of Section 9(9) of the New Brunswick Regulation 91-195 under the Pension Benefits Act (O.C.91-1060). Basis of Accounting Without modifying our opinion, we draw attention to Note 2 to the financial statements, which describes the basis of accounting. The financial statements are prepared to assist the Board of Trustees of The City of Saint John Shared Risk Pension Plan to meet the requirements of the Financial and Consumer Services Commission Office of the Superintendent of Pensions. As a result, the financial statements may not be suitable for another purpose. Chartered Professional Accountants May 24, 2017 091 2 As at December 31 2016 2015 Financial Assets Investments, at fair value Bonds 44,768,088 49,920,943 Fixed income pooled funds 195,091,182 190,044,247 Stocks 92,058,936 79,388,060 Equity pooled funds 156,142,030 128,043,717 Real estate funds 55,025,487 52,930,613 543,085,723 500,327,580 Cash, notes and short-term deposits [Note 3] 3,146,718 5,634,430 HST receivable 30,487 37,639 Settled forward contract receivable 1,252,411 - Due from the City of Saint John 236,429 158,200 Special funding due from the City of Saint John [Note 4] 1,261,733 1,188,706 Accrued interest and dividends 527,437 545,670 549,540,938 507,892,225 Financial Liabilities Accounts payable 249,934 252,480 Net assets available for benefits 549 291,004 507,639,745 See acroinpanying no/es On behalf of the Trustees: � 6 ee Trustee 31 l ♦.. 0�1 + ' 1 Year ended December 31 Increase in assets Contributions [Note 61 The City of Saint John 2016 2015 18,570,307 18,349,337 Employees 6,379,490 6,338,380 24,949,797 24,687,717 Investment income Fixed income Equity income Foreign exchange (loss) gain 13,057,968 8,858,249 5,698,570 4,927,347 (123,515) 109,546 Other income 25,926 205,308 18,658,949 14,100,450 Realized change in fair value of investments 7,203,531 37,070,707 Unrealized gain (loss) in fair value of investments 20,922,387 (22,205,467) Hedging gain (loss) realized 2,433,699 (8,588,375) Hedging loss unrealized (1,643,390) (1,454,705) 28,916,227 4,822,160 72,524,973 43,610,327 Decrease in assets Pensions paid 27,937,062 26,427,984 Contributions and interest refunded to participants 651,990 1,693,410 Administrative expenses f Schedule] 2,284,662 2,596,380 30,873,714 30,717,774 Net increase in net assets available for benefits 41,651,259 12,892,553 Net assets available for benefits, beginning of year 507,639,745 494,747,192 Net assets available for benefits, end of year 549,291,004 507,639,745 ,See accompanying notes 4 MA The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 1. PLAN SUMMARY The City of Saint John Pension Plan (Former CSJ Plan) was converted to The City of Saint John Shared Risk Plan (the "Pian") effective January 1, 2013. The purpose of the Plan is to provide secure benefits to members of the plan without an absolute guarantee but with a risk focused management approach delivering a high degree of certainty that Base Benefits can be met in the vast majority of potential future economic scenarios. As a Shared Risk Plan, all future cost of living adjustments for current and future retirees and other Ancillary Benefits under the Plan shall be provided only to the extent that funds are available for such benefits, as determined by the Board of Trustees in accordance with applicable laws and the plan's Funding Policy. The assets of the Plan are held by RBC Dexia Investor Services which acts as custodian of the Plan. The assets of the Plan are managed by nine different investment managers who have discretionary investment authority within the investment mandates given to them by the Board of Trustees. The performance of the Plan relative to others is measured on a regular basis by Element Consulting Group. Significant features of the Plan are as follows: • For Service prior to January 1, 2013, the Plan provides for pensions on the defined benefit basis at the rate of 2% per year of service times the average of the three consecutive years of service having the highest salary. Upon conversion to shared risk, the targeted benefit basis for service earned after the conversion date is now 1.8% per year of service times the salary (excluding overtime pay) earned during the relevant year to a maximum salary of $128,383. • For Service prior to January 1, 2013, the Plan provides indexing at the rate of 1% per year on the basis of service between January 1, 1975 and December 31, 1992 and at the rate of 2% after January 1, 1993. The shared risk pension plan extinguishes all accrued rights to automatic future indexing. These automatic adjustments have been replaced by contingent indexing as permitted by the Funding Policy. Under the shared risk model, initial required contributions are based on covered payroll (excluding overtime) and are 9% for employees, with the exception that the contributions are 12% for employees in International Association of Fire Fighters ("IAFF") and the Saint John Police Association ("SJPA"). The IAFF and SJPA rates are subject to approval from the Canada Revenue Agency under the Income Tax 4ct. Members in public safety occupations who accept a non-union position will have a one-time opportunity to elect to continue to contribute at the higher rate. The employer will make initial matching contributions of 11.4% and 15.2%, respectively, representing an average contribution rate of 13% of covered payroll. The initial contribution rates for both employee and employer may be subject to change as a result of the triggering mechanism and limitations imposed by the shared risk funding policy. Under shared risk, the vesting date is defined as the earlier of five years of continuous employment with the employer or two years of membership in the Plan. 091 The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of presentation These financial statements have been prepared in accordance with the significant accounting policies set out below to comply with the accounting requirements prescribed in Section 9(9) of the New Brunswick Regulation 91-195 under the Pension Benefits Act (O.C. 91-1060). Section 4600, Pension Plans, of the Chartered Professional Accountants of Canada ("CPA Canada") Handbook — Accounting is the underlying accounting standards to the framework prescribed by Section 9(9) the New Brunswick Regulation 91-195 under the Pension Benefits Act (O.C. 91-1060). Canadian accounting standards for private enterprise as set out in the CPA Handbook — Accounting has been chosen for accounting policies that do not relate to the Plan's investment portfolio, to the extent that those standards do not conflict with the requirements of Section 4600. The pension plan financial report is prepared in accordance with the Canadian accounting standards for pension plans in Part IV of the CPA Canada Handbook — Accounting, except for items relating to pension obligations alone: • the statement of financial position excludes pension obligations and any related surplus or deficit. Accordingly, this statement must be entitled "Statement of changes in net assets available for benefits"; the statement of changes in pension obligations is not presented; • disclosures about pension obligations are not presented. Valuation of investment assets and liabilities Investment assets and liabilities are stated at their fair values in the statement of net assets available for benefits. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. If the financial instrument has a quoted price in an active market, the quoted price is the fair value of the financial instrument. If the market for a financial instrument is not active, fair value is established by using a valuation technique. Valuation techniques include using recent arm's length market transactions between knowledgeable, willing parties, if available, reference to the current fair value of another instrument that is substantially the same, discounted cash flow analysis and option pricing models. If there is a valuation technique commonly used by market participants to price the instrument and that technique has been demonstrated to provide reliable estimates of prices obtained in actual market transactions, that technique is used. A valuation technique incorporates all factors that market participants would consider in setting a price. Fair value is estimated on the basis of the results of a valuation technique that makes maximum use of market inputs, and relies as little as possible on entity -specific inputs. X The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Pooled fund and earnings Certain of the Plan's investments are held via units of pooled funds. Income earned on these funds is retained within the fund and reflected as part of the current -period change in market values of investments. Foreign currency translation Investments denominated in United States r'US"] dollars are translated at the year-end rate of exchange. Foreign exchange gains and Iosses are included as a component of the current -period change in fair value of investments. Hedging The Plan utilizes currency hedges to offset market fluctuations in its investments denominated in US dollars. At year-end, the hedges are fair valued as an increase or decrease in the change in the fair value of investments. Transaction costs All transaction costs in respect of purchases and sales of investments are recorded as part of investment management expenses in the Statement of Changes in Net Assets Available for Benefits. Contributions Contributions due to the Plan are recorded on an accrual basis. Transfers to the Plan and purchases of prior service are recorded when cash is received. Use of estimates and accounting judgments Preparation of the financial statements requires management to make estimates and assumptions, based on the information available as at the date of the financial statements, which affect the reported values of assets and liabilities, and related income and expenses. Such estimates and assumptions affect primarily the fair value of investments. Actual results could differ from those presented. 3. CASH AND SHORT-TERM DEPOSITS 2016 2015 Cash 446,941 3,268,213 Notes (2016 — 0.48% - 0.65%; 2015 — 0.48%-0.52%) 867,978 214,950 Short -Term Investment Fund 2016 - 0.49%; 2015 - 0.21% 1,831,799 2,151,267 3,146,718 5,634,430 7 W The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 Commencing April 1, 2013, the City- of Saint John is required to make temporary contributions to the Shared Risk Pension Plan of 17% of earnings of all employees who are members of the Plan that will cease on March 31, 2028 or when the Plan achieves an open group funded ratio, as defined by the Pension Benefits Act, of 150%, if earlier, provided that such temporary contributions shall not cease before March 31, 2023, subject to the income tax act. If the Income Tax Act requires the cessation of the temporary contributions prior to March 31, 2023, once such contributions are again permissible under the Income Tax Act, they will re -commence until an equivalent of 10 years of such temporary contributions have been made in total. S. FINANCIAL INSTRUMENTS The Plan's financial instruments consist of cash and short-term notes, accounts receivable, temporary and long-term investments, accounts payable and amounts due from related parties. All items except investments are recorded at amortized cost. The Plan is subject to financial risks as a result of its investment activities. These risks include market risk, credit risk and liquidity risk. The Plan manages these financial risks in accordance with the New Brunswick Pension Benef ts.4ct, applicable regulations, and the Plan's investment policies and procedures. The investments of the Plan are managed utilizing a balanced approach, where the Plan invests in bonds, stocks, pooled funds and real estate funds. Market risk Market risk is the risk that the fair value or future cash flows of an investment will fluctuate because of changes in market processes. In accordance with the Plan's policies, the Plan manages market risk by investing in diversified investments and by utilizing fund performance managers. Market risk consists of the following: (a) Foreign currency risk Foreign currency risk arises from investments that are denominated in foreign currencies. Fluctuations in the relative value of foreign currencies against the Canadian dollar can result in a positive or negative effect on the fair value of investments. As at December 31, 2016, the Plan has equity investments denominated in foreign currencies through investments of pooled funds and direct equities. The Plan utilizes currency hedges to minimize this risk to an approved percentage of these investments. As at December 31, 2016, the Plan has currency forward contracts to purchase $73,780,000 (2015 - $45,325,000) in US dollars at an average rate of 1.3290 (2015 —1.3729). 01-1 The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 5. FINANCIAL INSTRUMENTS (Continued) The Plan's underlying currency exposure in Canadian dollars consists of the following: Impact of 1% absolute change in foreign exchange Fair value rates on net assets Foreign equities 151,088,757 757 (2015 -118,383,914) 1 510 887 2015 — m 18 , ( 1,183,839) and pooled funds 27.8% (2015 — 23.7%) of the Plan's investment funds are invested in foreign securities. (b) Interest rate risk Interest rate risk refers to the effect on the fair value or future cash flows of an investment due to fluctuations in interest rates. The Plan's interest rate exposure arises from its investment in bonds and in fixed income pooled funds, where those funds have underlying investments in fixed income securities, which are all denominated in Canadian dollars. (c) Price risk Price risk is the risk that the fair value of an investment will fluctuate because of changes in market prices other than those arising from foreign currency or interest rate risk, whether those changes are caused by factors specific to the indiNidual investment or factors affecting all securities traded in the market. This applies to all of the Plan's investments. The following table demonstrates the sensitivity of the Plan's net assets to a 1% absolute change in the fair value of investments which are exposed to price risk: Impact of 1% absolute change in fair value on net assets Total investments, at market 543,0 85,723 (2015 — 500,327,580) 5,429,690 (2015 — 5,003,275) (d) Credit risk Credit risk on financial instruments is the risk of financial loss occurring as a result of default or insolvency of a counterparty on its obligations to the Plan. The Plan's exposure to credit risk is limited to its investments in bonds and fixed income pooled funds where those funds have underlying investments in debt securities. 44.1% (2015 — 26.4%) of the Plan's investment funds are invested in debt securities. In 2016, $41,153,436 of the PIan's investments in bonds were in Canadian Federal, Provincial, and Municipal bonds with credit ratings ranging from A+ to AAA while $3,614,652 was invested in corporate binds with credit ratings ranging from AA- to BBB. Z Kul The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 5. FINANCIAL INSTRUMENTS (Continued) (e) Liquidity risk Liquidity risk is the risk of being unable to settle or meet commitments as they come due. These commitments include payment of the Plan's pension obligations. Liquidity risk is managed by ensuring that the Plan invests in high quality investments which can be easily disposed of in an active market. (f) Fair value measurement risk Financial instruments measured at fair value are classified according to a fair value hierarchy that reflects the importance of the data used to perform each evaluation. The fair value hierarchy is made up of the following levels: Level 1 — Valuation based on quoted prices (unadjusted) in active markets for identical assets or liabilities; Level 2 — Valuation techniques based on inputs other than quoted prices included in Level I that are observable for the asset or liability, either directly or indirectly; and Level 3 — Valuation techniques with significant unobservable market parameters. The fair value hierarchy requires the use of observable data on the market each time such data exists. A financial instrument is classified at the lowest level of the hierarchy for which significant input has been considered in measuring fair value. December 31, 2016 Level Level Level Total S $ $ $ Bonds - 44,768,088 - 44,768,088 Fixed income pooled - 157,481,744 37,609,438 195,091,182 funds Stocks 92,058,936 w 92,058,936 Equity pooled funds 113,327,424 42,814,606 156,142,030 Real estate funds - - 55,025,487 55,025,487 Total 92,058,936 315,577,256 135,449,531 543,085,723 10 M-11 December 31, 2015 Level Level Level Total Bonds - 49,920,943 49,920,943 Fixed income pooled - 153,300,504 36,743,743 190,044,247 funds Stocks 79,388,060 - - 79,388,060 Equity pooled funds 112,270,100 15,773,617 128,043,717 Real estate - 52,930,613 52,930,613 Total 79,388,060 315,491,547 105,447,973 500,327,580 10 M-11 The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 5. FINANCIAL INSTRUMENTS (Continued) Level 3 Investment Reconciliation 2016 2015 S $ Beginning fair value 105,447,973 58,496,013 Acquisitions 33,894,596 43,367,911 Dispositions (11,43 5,109) - Realized gain 4,955,606 181,608 Unrealized gain 2,586,465 3,402,441 Ending fair value 135,449,531 105,447,973 (i) Bonds Bonds represent fixed rate debt issued by Governments and for-profit organizations. The fair value of these instruments is based on valuation techniques being the present value of the principal and interest receivable discounted at the appropriate market interest rate. (ii) Stocks Quoted equities represent securities issued by entities that are traded on the TSX or other stock exchanges. Fair value is based on the quoted bid prices as at December 31, 2016. (iii) Pooled funds Pooled funds do not have a quoted price in active market. Fair value is based on net asset values, obtained from the managers of the funds, which are determined with reference to the fair value of the undcrlying listed investments of each fund. (iv) Level 3 investments — fixed income pooled funds, equity pooled funds, real estate funds Fixed income pooled funds, equity pooled funds, and real estate funds investments do not have process quoted in the active market. Fair value is based on valuation models which compute the present value of the each investment's expected future cash flows. The inputs to these valuation models are derived from observable market data and, where relevant, assumptions are made in respect of unobservable inputs. Since the projected earnings of these entities are not supported by prices from observable current market transactions, it is reasonably possible that changes in these best estimate assumptions would change the fair value of these investments significantly. IM Wel The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 6. CONTRIBUTIONS 2016 2015 The City of Saint John Current service 8,090,206 7,982,400 Voluntary purchase of past ser ice 74,304 154,158 Temporary contributions 10,405,797 10,212,779 _ 18,570,307 18,349,337 Employees Current service 6,348,587 5,265,073 Voluntary purchase of past service 30,903_ 73,307 6,379,490 6,338,380 _ .. 24,949,797 24,687,717 12 The City of Saint John Shared Risk Plan Notes to Financial Statements December 31, 2016 Year ended December 31 Investment management fees Actuarial and consulting services Legal fees Other administrative expenses Custodian fees Administration fees paid to The City of Saint John 2016 2015 1,277,830 1,273,791 238,384 318,828 185,610 408,699 180,101 178,840 134,382 121,484 108,268 99,855 Performance measurement services 102,712 102,788 Insurance 57,375 92,095 2,284,662 2,596,380 13 !II COUNCIL REPORT M&C No. 2017-158 Report Date June 01, 2017 Meeting Date June 12, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Engineering Services —East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Kendall Mason Brent McGovern m I Jeff Trail RECOMMENDATION Notwithstanding the City's Procurement Policy for Engagement of Professional Services, it is recommended that Common Council authorize staff to conduct direct negotiations with CBCL Limited to carry out engineering services for the East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development. EXECUTIVE SUMMARY The purpose of this report is to request that Common Council authorize staff to conduct direct negotiations for the engagement of CBCL Limited to carry out engineering services for the East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development. PREVIOUS RESOLUTION 2015 Water & Sewerage Utility Fund Capital Program STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. :1 PA, -2 - REPORT BACKGROUND The City of Saint John is seeking engineering consultant services to develop a fully operational and calibrated model of the East Side and Central Peninsula Sanitary Sewer and Storm Water collection systems. The overall project involves: • Developing a fully operational and calibrated model of the wastewater collection system that conveys wastewater to the Eastern Wastewater Treatment Facility. The model shall be developed and operated with Bentley SewerGems (latest version) and shall include all necessary inputs (system elements and attributes, hydraulics and hydrology). The consultant shall calibrate the model and confirm results with field observations during wet weather events. The entire East Side and Central Peninsula wastewater collection system shall be integrated in the hydraulic model including all gravity sewers, force mains and sanitary lift stations. • This project also includes the development of a fully operational and calibrated model of the East Side and Central Peninsula storm water collection system. The model shall be developed and operated with Bentley SewerGems (latest version) and shall include all necessary inputs (system elements and attributes). The consultant shall calibrate the model and confirm results with field observations during wet weather events. The entire East Side and Central Peninsula storm water collection system shall be integrated in the hydraulic model including all gravity sewers, major water courses, detention ponds and catch basins. It should be noted that this project is an action listed in the 2017 Corporate Work Plan as it supports the Neighbourhood Action Plan. ANALYSIS Typically, the Request for Proposal method requires a period of 7 to 8 weeks for each substantial project. Direct Engagement provides the City the opportunity to identify consulting firms best equipped to complete the engineering work in a timely manner and significantly reduces the administrative time which is inherent with a traditional Call for Proposals. The direct engagement process also affords the City staff to fine-tune the details of the engagement in order to achieve the best value for money for the City. The engineering services for this project are closely related to work previously completed by CBCL Limited and it would be appropriate for CBCL Limited to continue with this work. -3 - Staff has considered work previously completed by CBCL Limited and is confident in their ability to successfully carry out the work on this critical and complex project. Provided an acceptable agreement can be reached with CBCL Limited, a subsequent report will be submitted to Council identifying the negotiated fee for the engineering services required and requesting Council's approval to engage CBCL Limited. The negotiations would proceed as follows: A detailed scope of work would be developed by staff for this project and, based on this scope of work, CBCL Limited would be required to submit their proposed project team, work plan, schedule and a fee to complete all the work identified. Staff would then review their submission and evaluate the proposed fee for the project. Staff would then seek to settle on an acceptable fee with the consultant for submission to Council. Should staff be unable to reach an acceptable agreement with CBCL Limited, staff would report back to Council and seek approval to negotiate with an alternative consultant for the project or to implement a public Call for Proposals. SERVICE AND FINANCIAL OUTCOMES The 2015 Water & Sewerage Utility Fund Capital Program includes funding for the development of the East Side and Central Peninsula Sanitary Sewer and Storm Water Model Development. The Central Peninsula sanitary and storm sewer models will support the Central Peninsula Neighbourhood Action Plan (Action Plan) with accurate and timely information on the City's sanitary and storm sewer infrastructure. The costs incurred by the Consultant would be paid in accordance with the terms of the Request for Proposal at the rates submitted and accepted in the Consultant's proposal not to exceed the Recommended Hourly Rates as contained in the Association of Consulting Engineering Companies — New Brunswick fee guidelines. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The engagement process and recommendation has been reviewed with Materials Management and the City Solicitor. ATTACHMENTS N/A !ElI �':��.,_ SAINT JOHN BOARD OF POLICE COMMISSIONERS ONE Peel Plaza, E2L OEl PO Box 1971 Saint John, New Brunswick Canada E2L 4L1 Bureau des Commissaires du Service de Police de Saint John C.P. 1971 Saint John Nouveau -Brunswick Canada E2L 4L1 JENNIFER CARHART Chair/ President BRIAN BOUDREAU Vice Chair/Vice President MIKE HAYCOX Secretary/Secretaire MAYOR DON DARLING Commissioner/Commissaire GARY SULLIVAN Commissioner/Commissaire WILLIAM THOMPSON Commissioner/Commissaire Commissioner/Commissaire JOHN T. W. BATES, M.O.M. Chief of Police/ Chef de Police DAPHNE WAYE Executive Administrator/ Secretaire Administrative Telephone/Telephone: (506) 648-3324 E-mail/Courriel. policecommission(o) saintiohn. ca Explore our past/ Explorez notre passe Discover your future/ Decouvrez votre avenir June 7, 2017 PUBLIC SESSION M&C 2017-165 Mayor Don Darling and Members of Common Council Your Worship and Councillors: Re: 2017 Operating Budget — April Financial Results The Saint John Board of Police Commissioners, at its meeting on Monday, June 5, 2017 accepted and approved the attached Financial Report for the period ended as at April 30, 2017. On behalf of the Saint John Board of Police Commissioners, I am pleased to provide a copy of this report to Common Council in accordance with Section 7(3) of the New Brunswick Police Act. Yours very truly, Jennifer Carhart, Chair Saint John Board of Police Commissioners JC/dew :R l �e Jennifer Carhart, Chair Saint John Board of Police Commissioners JC/dew :R 10 P.1 n, 0 1 * &I ISO, June 5, 2017 Ms. Jennifer Carhart, Chair and Members of the Board of Police Commission Chair Carhart and Members 2017 Operating Budget — April Financial Results The purpose of this report is to provide the Board with an update on the (unaudited) financial position of the Saint John Police Force's Operating Budget for the trimester ended April 30, 2017. F5 IMATUIR." I we t to M I ra For the period ended as at April 30, 2017„ the net operating expenses for the Saint John Police Force were under budget by $203,590 or 2.6%. There are seven key areas that contributed to this budget variance. 1. Revenue exceeded budget by $39,356. 2. Salaries and Wages under budget by $260,757. 3. Overtime costs exceeded budget by $75,424. 4, Extra -Duty overtime expense was $30,416 and is 100% recoverable. 5. Court Time and Other Personnel costs were over budget by $9,565. 6. Fringe Benefits were over by $121,808. 7. Good and Services were over budget by $1,02,926. Chair Carhart and Members of the Board of Police Commission June 5, 2017 Page 2 Subject: 2017 Operating Budget — April Financial Results The $39,356 additional revenue realized from extra -duty assignments and other operational activities is used as a direct offset to overtime expense. MA� M11 Salaries were under budget by $260,757 and this figure does include an allowance for the outstanding 20116 and 2017 wage settlement for sworn members of the Saint John Police Association. Contract negotiations are still on-going and the actual wage settlement is still unknown, Saint John Police Association (SJPA) The overtime expense was over budget by $75,424. The Patrol Division accounted for $52,527 and the Criminal Investigation Division was over budget by $25,572. The overtime expense for Extra -Duty was $30,416 and this amount is 100% covered from billings to third parties for paid over -time assignments. Court Time - Saint John Police Association (SJPA) The court time expense exceeded budget by $8,055. I �96 The various Goods and Services accounts were over budget by $102,926 and this is a timing difference between, actual purchases and internal expense charges and the monthly budget allocation. Chair Carbart and Members of the Board of Police Commission June 5, 2017 Page 3 Subject: 2017 Operating Budget — April Financial Results All significant purchases will be completed by August 2017 and all other discretionary spending will be closely monitored by management leading up to the end of the year to ensure any possible savings are recognized to deliver a balanced budget. Based on previous year's expense and spending trends, the first trimester of each year or the April financial reporting period is not a good indicator of the year-end financial position for the Saint John Police Force as the summer season (June - August) can be the busiest time. The second reporting period ending on August 31, 2017 will provide suifficienit data to make a final year-end projection. It is recommended that the Board accept and approve this Financial Report for the period ended as at April 30, 2017 and forward a copy to Common Council as required under Section 7 (3) of the New Brunswick Police Act. Attached reports and documents: • Service Based Budget - Actual versus Budget — April 30, 2017 • Budget Variance Analysis — April 30, 2017 Respectfully submitted, "or Marven E Gorscadden, CPA IDIREC�O'R HR & FINANCE X, ohn T.W. Bates,_ M.O.M. mm CHIEF OF POLICE Service Revenue 290,000 96,667 160,147 63,480 657% Other Funding Sources 360,000 120,000 95,876 24,124 -201% Total Revenue 650,000 216,667 256,023 39,356 18.2% Salaries & Benefits 20,628,277 6,847,782 6,580,622 267,160 3.9% Goods & Services 3,591,482 1,066,684 1,169,610 102,926 -9.6% Other* Total Expenditures 24,219,759 7,914,466 7,750,232 164,234 2.1% General Funding Required 23,569,759 7,697,799 7,494,209 203,590 2.6% FTEs 176 176 172 4 ing Buidget - Breakdown of Operational' Costs, by Division / Accountability Administration ....... . .. Police Commission Support Services Patrol Services Criminal Investigations ri Buildings and Stations Detention Services Automotive Equipment 24,769,,759 7,914,466 7,750,232 164,234 2.08% M A, il 1141MV A, :W Budget Expenses Variance Current Variance TimingActual $7,914,466 $7,750,232 $164,234 $164,234 t Expense Category Variance Explanation of Variance Salaries & Wages $260,757 - Salaries: Non -Union under budget by $33k. * Salaries: Local 486 under budget by $8k, * SJPA Police Officer wages under budget by $220k. Note: The SJPA collective agreement expired on, 1 2131 /20 1 5 and negotiations are on-going and the wage increase for 2016 and 2017is still unknown. Overtime ($105,840) * Overtime: SJPA-Patrol: Over budget by ($53k). ® Overtime-SJPA-Criminal Investigations: Over budget by ($26k), 0 Extra -Duty Overtime - Over by (30k) and this expense is 100% recovered with earned revenue as all hours paid are invoiced to 3rd parties for Extra—Duty assignments, Other Personnel Costs ($9,565) - Court Time: Over budget by ($81k), Fringe Benefits $121,808 - Benefits: The rate for police officers is at 28.6% and 24.8% for civilian employees. This rate now includes the employer portion the Long -Term Disability (LTD) plan and the Shared Risk Pension plan, It also includes EI, CPP, WCB and employee group benefit costs, General Services $1,140 a Telephone: Under budget by $7k. • Radios: Under budget by $7k. • Employer Training: Over by ($8k). 61191 Saint John Police Force - April 30, 2017 Budget Variance Analysis Expense Category Variance Explanation of Variance Insurance ($14,078) 9 Vehicle Insurance: The actual premium cost for insurance coverage in 2017 (fleet and facilities) was ($2k) more than anticipated, 0 Deductible Account: Over budget by ($12k) and this relates to the timing of any charges back to Police via the City's insurance department for 3rd party claims. Professional Services $23,246 e Legal: Under budget by $14k. 0 Detention Security: Under budget by $7k, Other Purchased Services $6,432 0 Other Purchased Services: Under budget by $7k. Repair & Maintenance ($12,208) 9 Computer Maintenance ($12k) - This is the timing between the monthly budget allocation and the payment of invoices for computer maintenance and software licensing contracts with various vendors. Rentals ($85,831) * Equipment Rental - Photocopiers -- Under Under budget by $5k. a Building Occupancy: Over by ($89k) and this is a posting error of the May 2017 monthly charge going into April and it will be corrected in the next financial reporting period. Purchased Goods ($15,171) Safety Equipment (Body Armour) Over budget by ($15k) as the number of officers requiring a replacement vest in 2017 was higher than the budget allocation. 51 Saint John Police Force - April 30, 2017 Budget Variance Analysis Expense Category Variance Explanation of Variance Government Services $1,416 0 No significant variance at the end of April 2107. Internal Services ($59,392) a Fleet Maintenance — ($53k) — The cost for maintenance was over budget for the first four months. 0 Fleet Fuel — ($18k) — The fuel costs were over budget, Asset Purchases $51,520 e Vehicles $50k - No actual significant variance at the end of April other than the timing difference between the budget allocation and when new police vehicles are purchased and delivered, 3 1 P a g, e, 61% mm I L P.O. Box 7200, Saint John, New Brunswick P2L 4&6 Tel: 506-649-6066 Pax: 506-649-6068 June 7, 2017 Mayor Don Darling & Members of Common Council City of Saint John Saint John, NB Your Worship and Councilors.. Please find attached the 2016 annual report for Saint John Development Corporation. You are a valued partner in our ongoing effort to bring new development and prosperity to the waterfront and uptown areas of Saint John, and we hope you find the enclosed report informative. The continued commitment and efforts of our many partners and volunteers have resulted in considerable change along the waterfront. With that, we also recognize there is more work to be done, as we collectively airn to grow Saint John. If you have any questions or comments about our annual report, please contact us. Thank you for your ongoing support. Yours truly, Bruce Phillips Chair Saint John Development Corporation Cynthia Goodwin Nice Chair Saint John Development Corporation 53 n SAINT JOHN DEVELOPMENT CORPORATION CONSEIL DE DEVELOPPEMENT 54 DE SAINT JOHN to"m m, W About Saint John lDevelopment Corporation 3 Board of Directors 4 Our Mandate 5 Message from the Chairman 6 Message from the General Manager 7 Year in Review 8-11 Year -End Corporate Activity 1.2 Colmmun,ity Engagement 13 FinancW Highlights, 14-18 Special Thanks 19 2 1 Saint John Devedopment Corporation AnnuM RPport 201.6 SAINT JOHN DEVELOPMENT CORPORATION C0NS8L0E DEVELOpPEMENT 0E SAINT JOHN Imhe Saint JohnDevelopment Corporation was incorporated m198Owith the primary objective of administering the development ofthe Market Square Complex and torepresent the ongoing interests of the Government of Canada, Province of New Brunswick and the City ofSaint John. The mandate of the Corporation as defined in its Act of Incorporation is considerably broader and includes a strong economic direction regarding the "overall development, management, coordination and advancement of the commercial, residential, recreational, cultural, social and economic welfare of the City Centre District". Past examples o[this include the development ofHarbour Station, Imperial Theatre refurbishment, City Market restoration, Harbour Passage and development ofthe inside pedvvayconnection. Currently, the Corporation is concentrating on development of Fundy Quay (former Canadian Coast Guard site). Saint John Development Corporation, operating as Saint John Waterfront Development, centers its attention on planning, managing, coordinating and balancing sustainability with cultural and heritage opportunities while remaining connected to our vision of economic development in several sectors. The Corporation excels when exercising design, planning and implementation of quality initiatives; focusing on economic development projects andcreadngoppor1unitiesforthehighest3ndbestuse6Prthe^spoceS"vvithin the City Centre District. Through the years, the Corporation has demonstrated anemphasis and strength nnmaximizing land -use potential; always with a view to implement according to fundamental urban development principles of density, tax base growth and increased public spacing for the enjoyment and growth ofthe City's residential population. It is not always about the quickest development option; or presenting unreasonable challenges for developers; Qrwaiting for the perfect deal — it's about getting things started, creating G rn0rnenLurn, finding the best mix Of options and following our guiding principles, ti,4 ��° , ERFRONT Anmma Report 21016 Saint John Development CnrpnratJon | 3 A' 4 1 Sa�nt John Development Corporat�on Annual Report 201.6 The Saint John Development Corporation maintains the freehold ownership of the lands and premises comprising the Market Square Complex. As Head LesaOrtothe Hardman Group Limited, the Corporation has a variety of responsibilities including the lease administration and management of; Market Square Parking Garage ~ Waterfront Boardwalk � Residential Courtyard � 5rnBll [raft Facility The Corporation is also responsible for the collection mfrent associated with Market Square from the Head Lessee (Hardman Group) and the overall enforcement of the lessee's covenants in addition to monitoring and maintenance Ofthe site containment and seawall a5well asthe review/audit and approval wfpayments fora|| common area utility expenses. The vision and mandate for the Corporation as it n2|@t2s to the City Centre District is clearly defined in the Act ofIncorporation; "To develop, implement, manage Oroperate orcause the development, implementation, operation and management of project for the development and redevelopment of Certain lands in the City [entre District of the City; To develop, promote, co~or6inate, and advance the commercial, residential, recreational, cultural,' social and economic welfare Ofthe City ofSaint John within the City Centre District, Tocarry nn business, either as principal or agent, of general contractors, builders and developers and to develop, construct, execute, own and carry on all descriptions of work, both public and private, and to enter into contracts for the same; O0Nr Mandate To buy, acquire, exchange lease, improve, invest in, manage property, both real and personal, and to sell, alienate, assign, exchange, lease, hypothecate, mortgage and pledge its rnOVahle and imnrnOVGbl8 property or otherwise dispose thereof for the furtherance ofthe objects 8fthe Corporation; � Toact asagents, consultants, rental agents, managers or financial agents in connection with any business carried on by the Corporation." Anm M Report 2016 Saint John Development Corporation � 5 e are pleased to present the 2016 Annual Report of the Saint John Development Corporation operating as Saint John Waterfront Development. This report represents the work Of our Board of Directors, management ond staff and our many partners during the past year. VYeremain committed to our objectives; acting as an economic catalyst to rejuvenate and redevelop the city's waterfront and City Centre Distr\ct, investing in projects and initiatives which contribute to enhancing the image and tax base growth QfSaint John, The development of the city centre core and waterfront is more than just growing the tax base, it is about making investments that can be transformational for the community, We are striving to reinforce a positive and lasting image of this City, to make itattractive and encourage new businesses and people tOthe City. Investments in the City ofSaint John are investments in the future growth of the City. They are investments to improve the quality oflife for all citizens, and they are investments that make a strong statement tothe new vision and expectations for this City. Now, more than aver, investments in the city centre and waterfront are criti4tV nna�ntaining @ "sense ofrnOrneniurn~ On behalf of the Board of Directors, | would like to thank the management and staff for their tireless and exceptional dedication, professionalism and support throughout the year, and to extend our gratitude to all Ofour partners and stakeholders who are committed to strong, effective economic growth in the City of Saint Bruce Phillips Chairman 59 6 1 SaintJohn Development Corporation Annual IReport 2016 Message frorn the General Manager Saint John Development Corporation has completed its 36th consecutive year of investing and developing at the water's edge and city central core. Through the years the Corporation has managed investments of over $140 million, and there is more to come. Saint John is an incredible waterfront with the potential to evolve as one of the most unique and sought after places to live, work and play in Atlantic Canada. The development of Fundy Quay, refurbishment of Loyalist Plaza, extension of Harbour Passage and inner core infill opportunities are just a few of the golden opportunities in Saint John's future growth. With strategic direction from a high caliber Board of Directors, the SaintJohn Waterfront Developmenttearn focuses on waterfront infrastructure development, investment attraction, property management, business development and community use of public waterfront space. For residents, there are many reasons to be proud of your investment in SaintJohn Waterfront Development, Developing professional strategic plans and being ready to implement these strategies as funds become available have been a hallmark of Saint John Waterfront Development's strength, Core to our work is the constant focus on development of the waterfront while attempting to secure public and private contributions for long term sustainable development. The Corporation firmly believes that high value planning coupled with assertive actions for recruitment of developers and investors is a key priority in the immediate future. Like all port cities around the world, revitalizing the waterfront and creating strategic opportunities for mixed development are key components in spurring economic growth. It's all about "lifestyle" and people will live and work in cities that offer safe, well- planned and maintained neighborhoods, a variety of restaurants and shopping, excellent schools and health care, cultural and entertainment venues, public access spaces, ecological amenities and a host of attributes which encourage population growth and business investment. Saint John has the necessary ingredients to successfully grow — we must make every effort to increase our focus and momentum. Kent Macintyre General Manager Saint John Development Corporation Annuall Report 2016 Saint John Development Corporation 1 7 The Yearin Review Market Square Administration: Under the Market Square Agreements, the Saint John Development Corporation, as Head Lessor, has a variety of roles and responsibilities to hold and protect the assets, in trust, for the City of Saint John until 2049 under the 66 -year agreement. In addition to the administration of the public leases and sub -leases under the Market Square Central Building Complex Head Lease, Saint John Development Corporation provides operational management support to Indigo Park on a weekly basis. In 2016, the City of Saint John's Continuous Improvement Team, the Hardman Group Limited and the Corporation began an extensive review of Market Square operationaV costs, specifically HVAC costs, with a view towards improving efficiency and overall operational effectiveness. These actions are continuing in 2017. Excellent parking management and innovative parking programs (event specials, sport allowances, daily specials) have contributed to steady annual revenue increases and continued customer loyalty with 2016 being the highest gross revenue in ten years- $1.525 million; this is a 39% revenue increase- $1.10M (2006) to $1.52M (2016). Market Square Percentage Rent Payments: Saint John Development Corporation is the Head Lessor for the Market Square Building Complex, The Corporation's responsibilities include compliance administration and asset management oversight related to the physical structure and several Market Square lease and sub -lease agreements. The Market Square Central Building Complex Lease provides for a 20% rent distribution regarding the 66 -year lease. The original Market Square funding partners share the proceeds of the percent rent based on the following;, Government of Canada (50%), City of Saint John (30%) and Province of New Brunswick (20%). 8 1 Saint John Development Corporation Annual Report 2016 At the 30th anniversary, the percentage rent calculations and appropriate authorizations were commenced, culminating in percentage rent payments for the 3 -year period ending January 2016. The payments were distributed to the stakeholders accordingly; $ 467,474 Government of Canada (5010) $ 280,484 City of Saint John (30%) $ 186,989 Province of New Brunswick (20%) In future years, until the 66th year, the percentage rent will continue at 20% and the respective proportionate share will be forwarded annually. Lease Revenue: 1. The Corporation has leasehold responsibility for the Barbour General Store. Annual maintenance of the General Store is administered through the Corporation with actual work performed by the City Facilities Management Group. The Corporation has sub -leased the space to Discover Saint John (Visitor Information Centre) and a "tour -desk" operator/retailer 2. The Corporation completed negotiations with Lemongrass Restaurant for a sub -lease of space in the Market Square Parking Garage. Market Slip Site Containment (Slip, Seawall, Docks, Boardwalk): It is often the things you don't see that ensure a waterfront is safe and assessable year after year. Maintenance is an ongoing commitment and our staff monitors and maintains the site containment which includes; • Steel sheet pile wall along Market Slip Repairs beneath the wharves Timber/plank repairs on the boardwalk Inspections/upgrades to cathodic protective systems and epoxy coating • Landscaping along boardwalk and inner co u rtya rd All of this activity is the investment, on behalf of the City of Saint John, in the Corporation's asset management plan. Floating Docks — Small Craft Facility: The Market Square floating dock system is owned by the Saint John Development Corporation and operated on a seasonal basis. It is the only public facility in the Saint John inner harbour that provides a safe la riding site for visiting small craft boaters. it also serves as a valuable asset to the community throughout the tourism cruise ship season as local tour boat operators function from this docking area. In addition, the Canadian Border Services Agency, conducts foreign and domestic "boating" inspections at this facility. The Yearin Review In recent years the depth of the Market Slip has been impacted which now restricts the size and draft of many sailing vessels. This reduced depth has resulted in only one of three sections of floating dock to be installed, which reduces the docking capacity by 66%. Future dredging depends upon funding availability. Loyalist Plaza and Boardwalk: The most highly utilized public space in the uptown with over 100 high quality, family friendly events and festivals held every year. The Corporation works with community groups to provide opportunities for annual fund raising walks/ runs, special events, summertime beach volleyball, cultural and heritage celebrations and corporate team - building and gathering events. It is well known as a social/business meeting place as people utilize and frequent all available aspects (restaurant patios, outdoor picnic tables, rest areas, harbour view plains for photos, connection to Harbour Passage) to interact and enjoy this incredible waterfront location. Some of the most notable waterfront events in 2016 we re; 0 Christmas and New Year Festivities 0 Buskers on the Boardwalk a Loyalist Plaza Artisan Market a Canada Day Celebrations 0 Saint John Idol 0 Country Star Competition 0 New Brunswick Day Celebrations 0, Live Sax Music Temporary, additional food offerings continued in 2016 with the renewal of BeaverTails and a new Hot Dog vendor, Plans are for two new temporary additions in 2017, depending upon available locations, Annivall Report 2016 Saint John Development Corporation � 9 VOP)p wll The YeArs' ri I n Review Loyalist Plaza Refurbishment: Situated between the Market Square Complex and Fundy Quay (former Canadian Coast Guard site) this waterfront location is earmarked for major redevelopment and destined for a better future. TD Bank Group — Ecological Hub (Eco -Hub): A generous $500,000 gift from TD Bank to Saint John Waterfront Development to provide families, visitors and educators opportunities to learn, enjoy and experience the natural environment, in addition; This grand plaza is now 34 years old and has endured weather and high volume usage. Its worn brick pavers, aged and cracked concrete, cobblestone deterioration, mixed inefficient lighting, unappealing structures, limited stage capacity and restrictive pedestrian traffic patterns have essentially signaled the need for a new redesigned plan that provides maximum functional capability. With the assistance of professional planners and through several public consultations, workshops with numerous stakeholders and electronic inputfrom the designated website, Facebook and Twitter, a renewal design/ plan was completed in 2015. The Saint John Waterfront Development Foundation Inc. is the fundraising entity which works with the Saint John Development Corporation to secure funding for this $10 million refurbishment. Fundraising activity commenced in 2016. a Educational and programming sites along Harbour Passage which focus on protectingthe environment, particularly waterfronts and shorelines, 0 Inform children and youth about the surrounding ecosystems and marine aspects of Saint John Harbour and the Bay of Fundy, 0 Provide fun and themed interactive displays Two Eco -Hubs have been completed. Planning and design for the 3rd Eco - Hub along Harbour Passage occurred in 2016. Several discussions with Port Saint John regarding potential locations were and continue to be analyzed. A decision regarding the exact location will be determined early in the new year. 10 l Saint John Development Corporation Annual Report 2016 Harbour Passage — New Interpretative Signage/Artwork: Telling stories and informing residents and visitors of Saint John's past and present heritage and history is a large part of the learning experience of Harbour Passage. Final research and design was completed in 2016 for 7 new interpretative signs to be fabricated and installed in 2017. These 7 new signs will join the existing 20 signs along the 3.6krn Harbour Passage, with 3 of the new signs dedicated to the "Saint John Great Fire of 1877" and 4 signs dedicated to Reversing Rapids/Falls. Harbour Passage Extension: The ever popular Passage willbe extended on the southern tip of the peninsula. Final planning and design of the next three phases was completed in November/December 2016. It is anticipated, depending upon land utilization permission, to commence implementation of Phase One July/August 2017, 1. Phase One (2017) — From Diamond Jubilee Terminal to Sydney Street. 2. Phase Two (2018) — From intersection of Sydney and Broad Streets to Tin Can beach. 3. Phase Three (2019) — From intersection of Sydney and Broad Streets to Potash terminal entrance. . . ......... —.1 . ......... ...— . ..... The Year in Review Harbour Passage Maintenance: One of the City's lifestyle gems is Harbour Passage. The Corporation is committed to ensuring the Passage is well maintained and offers residents and visitors a truly memorable experience, Saint John Waterfront Development works closely with the incredible maintenance team at the City's Leisure Services Group who ensure impeccabRe attention to detail, cleanliness and presentation. In addition, a new $50,000 railing was installed under the Harbour Bridge (adjacent to a TD Group Eco -Hub) and over 22 decorative light standards and Harbour Passage archways were repainted ($23,000) in and around the Boardwalk area. Busy Waterfront: Third largest cruise ship in the world "Anthem of the Seas" visited Saint John on two occasions in 2016. With over 5,000 visitors arriving, the waterfront and boardwalk areas were highly utilized and provided rest, food, shopping and entertainment for visitors. AnnuM Report 2016 Saint John Development corporation I 11 Year -End Corporate Activity Fundy Quay: This is the highest priority for Saint John Development Corporation in 2016. The ability to secure an anchor tenant to kick-start this major, high- density project was topmost. Engineering analysis and environment assessment costs based an a high-density buildout were being completed in 2016. Extensive discussions and negotiations between a potential anchor tenant and developer were ongoing in 2016. However, due to confidentiality agreements further details are not available at this time. The Fundy Quay site currently has two tenants/users which generate approximately $584,000 in revenue for both the City of Saint John and S] Parking Commission; 1. Department of Fisheries and Oceans ($340,000) 2. Saint John Parking Commission ($244,000) Board of Directors: In July 2016, Bruce Phillips became the new Chairman of the Board. Mr. Phillips previously served as Secretary -Treasurer of the Corporation from 2012 — 2016. Atlantic Canada Cities Council: Saint John Development Corporation became an inaugural member of the new Atlantic Canada Cities Council (RCCA). This new organization is comprised of key economic development agencies in the cities in Atlantic Canada with populations over 50,000. The new Council meets 2-3 times annually to discuss best practices, economic challenges and solution based thinking as well as ways to partner for funding, mutual opportunities and tax base growth initiatives. Economic Development — Halifax. Through its network of contacts, the Corporation arranged for City of Saint John key personnel, tours of economic development activity in Halifax, completewith meetings with key developers, Greater Halifax Partnership and Nova Scotia Chief Economist. In addition, as @ best practice resource, the Corporation secured attendance for City of Saint John and Corporate representatives at the launch of the new "Sell Halifax" initiative, 12 1 Saint John Development Corporabon Annual Report 2016 Infill Strategy — City Centre Core: This involves the planning, research and development of several real estate prospectus documents regarding designated properties in the City Centre District. These "selling documents" commonly known as "real estate investment opportunities" are designed to be an important tool in the developer/investor attraction toolkit. Six properties/lots were identified as high- value locations that could stir investor interest — two prospectus were completed in 2016. Acquisitiot'i of Waterfront Property: The Corporation began an intensive investigation into the opportunity of acquiring strategic waterfront lands in the Saint John Inner Harbour. Discussions with appropriate land owners is ongoing and will continue into 2017. Corporate Network: The Corporation is pleased to work, interact and connect regularly with a host of organizations to gather economic development intelligence, operational data, current industry trends and best practices, as well as training and professional development opportunities. Some of these valued organizations are; 0 International Economic Development Council 0 Waterfront Centre (Washington, DC) a Real Estate and Investors Forum 9 Commercial Real Estate firms (3) a Halifax Waterfront Development Corporation 0 Toronto Waterfront Corporation 0 New York Waterfront Development ® Conference Board of Canada — publications/ webinars Deloitte — Board governance — publications/ webinars hnternational Council of Shopping Centres annual seminar NB Assessors and Appraisers Association University Montreal- urban design students CMHC — publications/webinars Port Community Day: Since its inception 7 years ago, the Corporation has participated every year with an informative booth, staff and volunteers. The displays which generated the most feedback and engagement were Partridge island (2014) and Loyalist Plaza refurbishment (2016). Stone Symposium 2016: This high value happening on the waterfront saw approximately 40,000 people visit the Sculpture Saint John event over a 6 -week period. Eight artists from around the world converged to create eight works of art which were distributed to funding sponsor communities. One of the sculpted artworks was sponsored by Port Saint John and through discussions with the Corporation an appropriate locality along Harbour Passage was selected as the sine for the permanent placement. Soap Box Derby 2016: A partnership with Saint John Energy. Both corporations sponsor a race car, driver and pit crew. This is an event for children ages 12-17. For the second consecutive year, Saint John Waterfront and Saint John Energy selected Big Brothers and Big Sisters as the beneficiaries — (driver and pit crew). Annuau Report 2016 Sa i r L John DevOopment Corporation 1 A Financial Highlights In 2016, sound financial management of the funds received from the City of Saint John, Province of New Brunswick and Lease/Private revenue has contributed tothe ongoingsuccess of clevelopingand implementng initiatives with longterm value, Saint John Development Corporation continues to own and manage the waterfront boardwalk, residential courtyard, and small craft facility and on behalf of the City of Saint John and continues oversight and management of the Market Square Complex and Fundy Quay development, Moving forward, the Corporation is committed to exceHence in waterfront development, prudent financial management and solid business decisions which when coupled with continued stakeholder contributions will provide the means to facilitate this commitment. The nature and scope of the Corporation's capitaV expenditures is forthe most part phased and integrated to ensure thoughtful planning and public consultation on the transition of waterfront and city central core properties from parking lots and under-utilized areas into exciting places to live, work and play. In 2016 the Corporation administered and managed over $400,000 in capital projects and ended the year with an operating budget surplus of $16,470. — — ----- - ------ 14 1 Saint John Developrront Corporation AnnuM Report 2016 Saint John Development Corporation As at December 31 Assets Cash Accounts receivable I nvestments Liabilities Accounts payable and accrued liabilities Deferred revenue Obligation under capital lease Net financial assets Non-financial assets Prepaid expenses Assets under capital lease Tangible capital assets — held in trust Accumulated shareholders equity Capital Accumulated surplus Contributed equity Financial Highlights 2016 20115 213,952 109,892 145,504 218,272 433,979 422,861 7,93,435 751,025 180,430 148,616 242,010 219,910 56,454 108,582 478,894 477,108 314,541 273,917 6,315 6,249 145,317 169,537 56,524,288 56,524,288 56,675,920 56,700,074 1,000 1,000 329,334 312,864 56,660,127 56,660,127 56,990,461 56,973,991 AnnuaC Report 2.016 Saint John Development Corporation 1 15 Financial Highlights Saint John Development Corporation Year ended December 31 Revenue Grant income Waterfront Development contributions Operating grant, City of Saint John Rental income Administration tee Investment income (loss) Expenses Project expenditures Waterfront Development Salaries and benefits Insurance Maintenance Office administration Outside services Amortization of assets under capital lease I nterest expense Operating surplus (deficit) Accumulated surplus, beginning of year Accumulated surplus, end of year 16 1 Saint John Development Corporation AnnUal Report. 201.6 Budget Actual Actual 2016 2016 2015 70,300 - 154,434 110,600 1110,600 349,578 190,000 201,023 205,018 55,000 59,,672 55,000 74,715 77',792 62,628 - 11,103 (9,297) 500,615 4160,190 817,361 136,214 200,9100 111,184 352,860 153:,415 151,182 145,733 ,42,000 401,055 39,258 41,000 38,776 62,357 44,300 41,066 43,897 19,000 30,,434 31,501 - 24,220 24,220 - 6,803 10,798 500,615443,720 846,838 - 16,470 (29,477) 312,864 342,341 329,334 312„864 Saint John Development Corporation 11rWTMMr Year ended December 31 Operating activities Operating deficit Items not affecting cash Amortization of assets under capital lease Changes in operating assets and liabilities Accounts receivable Prepaid expenses Accounts payable and accrued liabilities Deferred revenue Cash (provided by operating activities ]Investing activities Net decrease (increase) in investments Cash provided by (used in) investing activities Financing activities Repayment of obligation under capital lease Cash used in financing activities Net increase in dash during the year Gash, beginning of year Cash, end of year Financial Highlights 210,116 2015 16,470 (29,477) 24,220 24,220 72,768 13,683 (66) (178) 81,8114 12,729 22,1', 0,0 (2,132) 167,306 18,845 (11,118) 114,894 (11,118) 114,894 (52,128) (48,133) (52,128) (48,133) 104,060 88,606 109,892 24,286 213,952 109,892 Annum Report 2016 Saint John Development Corporation 1 17 Financial Highlights Market Square Parking Facility Statement of revenues and expenses Vf+I, X-71roffs I OTTO =-I I ; r4 M I Revenues Parking Hourly Monthly Hotel Hotel sublease rent Expenses Wages and benefits General and administrative Damage claims deduction Automated parking machines Repairs and maintenance Management fee incentive Management fees Administration fees Harmonized sales tax Excess of revenues over expenses 18 1 Saint John Development Corporation Annual Report 2016 Budget Actual Actual 2016 2016 2015 725,000 646,735 702,043 475,000 479,566 481,122 225,000 359,035 233,296 1,425,000 1,485,336 1,416,461 40,000 40,000 40,000 1,465,000 1,525,336 1,456,461 185,000 162,059 160,469 56,300 52,436 54,240 - - 1,099 58,931 58,931 58,931 23,700 13,540 32,906 2,225 8,746 1,858 115,545 1:15,479 15,545 74,715 77,792 62,628 9,713 10,935 8,142 426,129 399,918 395,818 1,1038,871 1,125,418 1,,1060,643 Special Thanks, Saint John Development Corporation would like to express sincere gratitude to the numerous people who volunteer their time and energy on many valued projects. in addition to the volunteer Board of Directors, members from the following organizations helped contribute to the organization's success in 2016: 0 Mayor and Council of the City of Saint John 0 Staff from all departments, of the City of Saint John 0 Atlantic Canada Opportunities Agency (ACOA) 0 Province of New Brunswick 0 Regional Development Corporation 0 Discover Saint John 0 Uptown Saint John 0 Saint John Region Chamber of Commerce 0 TD Bank Group 0 Enterprise Saint John 0 Part Saint John 0 Reversing Falls Rapids Committee 0 TD Ecol - Hub Committee 0 Loyalist Plaza Refurbishment Committee 0 Harbour Passage Committee A special debt of gratitude is owed to the citizens of Saint John who continue to offer support, ideas and suggestions at public consultations, workshops, as well as feedback through the website, Facebook and Twitter Annual Report 2016 Saint John Dever oprrent Corporation i 19 SAINT JOHN DEVELOPMENT CORPORATION CONSEIL DE DEVELOPPEMENT DE SAINT JOHN Annual COUNCIL REPORT M&C No. 2017-160 Report Date June 06, 2017 Meeting Date June 12, 2017 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Terms of Spring 2017 Debenture Issue OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Hilary Nguyen Kevin Fudge m I Jeff Trail RECOMMENDATION It is recommended that this report be received and filed. EXECUTIVE SUMMARY On May 15, 2017 the New Brunswick Municipal Finance Corporation negotiated the sale of a serial bond issue in the amount of $30,100,000 of which $5,000,000 related to the City of Saint John 2015-2016 Capital Program. PREVIOUS RESOLUTION M&C 2017 - 58 - Whereas occasion having arisen in the public interest for the following public civic works and needed civic improvements, that is to say: GENERAL FUND Protective Services $ 500,000 Transportation Services $ 3,700,000 Economic Development $ 300,000 Parks and Recreation $ 500,000 $ 5,000,000 TOTAL $ 5,000,000 rL! -2- 1. Therefore resolved that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto to the amount of five million dollars ($5,000,000). 2. Commissioner of Finance be authorized to issue and to sell to the New Brunswick Municipal Finance Corporation (the "Corporation") a City of Saint John bond or debenture in the principal amount of five million dollars ($5,000,000) at such terms and conditions as are recommended by the Corporation. 3. Commissioner of Finance be authorized to pay principal and interest charges on the above bond or debenture to the Corporation. 4. And further that the Commissioner of Finance be hereby authorized to receive an offer in connection with the foregoing debentures at a price not less than $98 per $100 of debenture, at interest rates not to exceed an average of 4.50% and at a term not to exceed 15 years for the issue related to the General Fund. 5. And further that the Commissioner of Finance report to Common Council the exact values for price per $100 of debenture, interest rate and term in years, together with the date of the issue. REPORT The terms of the issue as they relate to Saint John are as follows: Term: 15 year serial form (General Fund) $5,000,000 Coupon Rate: Year 1 - 1.20% Year 11 - 2.85% Year 2 - 1.35% Year 12 - 3.00% Year 3 - 1.45% Year 13 - 3.10% Year 4 - 1.65% Year 14 - 3.20% Year 5 - 1.85% Year 15 - 3.30% Year 6 - 2.05 Year 7 - 2.25 Year 8 - 2.45 Year 9 - 2.60% Year 10 - 2.70% Price: $ 99.09 Average Yield: 2.455% - 15 Years Settlement Date: June 1, 2017 W -3 - The interest rates and the discount factor were within the limits approved by Common Council at its meeting held on March 20, 2017. As such the Mayor and Common Clerk have signed the debenture between the City and the New Brunswick Municipal Finance Corporation for $5,000,000 at the terms listed above on May 18, 2017. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A 01.1 COUNCIL REPORT M&C No. 2017-159 Report Date June 07, 2017 Meeting Date June 12, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Tenders for Sodium Hypochlorite NaOCI - 2017-681003T & Chlorine Gas 2017-681002T OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager James Margaris Kendall Mason Brent McGovern Jeff Trail RECOMMENDATION It is recommended that the tenders for the establishment of supply agreements for chemicals used to treat the City's potable water supply be awarded to the lowest bidder, Lavo Inc. for 15% Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas. EXECUTIVE SUMMARY The purpose of this report is to seek Council's approval for the award of the supply of Sodium Hypochlorite and Chlorine gas needed for the disinfection of the City's water supply. Over the years the City has had supply agreements with various chemical suppliers for the procurement of these vital chemicals. Having these agreements in place guarantees pricing for improved budget planning and enhances the efficiency of the procurement process when materials need to be purchased. Public tender calls for the supply of Sodium Hypochlorite and Chlorine gas were issued on May 8, 2017. The Tender for Sodium Hypochlorite closed at 2:30 PM Atlantic Standard Time, Tuesday, May 30, 2017, and Tender for Chlorine Gas closed at 2:30 PM Atlantic Standard Time, Tuesday, May 23, 2017. Results indicate that Lavo had the lowest compliant bid for Sodium Hypochlorite while Brenntag was the only supplier to submit a bid for Chlorine gas. rr11 -2 - PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT This report demonstrates the City's commitment to effective and efficient service delivery while supporting the City's commitment to providing safe, clean drinking water. REPORT Sodium Hvgochlorite Sodium Hypochlorite is used for chlorination in the Water Treatment process. Chlorination is a method of water disinfection to allow for the safe consumption as drinking water. Its purpose is to prevent the spread of waterborne diseases by killing or inactivating any pathogens that may be present in the water supply or distribution system. Sodium Hypochlorite is used at the Spruce Lake Water treatment facility, Harborview Subdivision Wells and at various storage tanks and pumping stations around the city. For clarification purposes, two options for product concentrations were requested as a requirement of this tender; up to 24 Tonne shipments of 15% product concentration and/or up to 30 Tonne shipments of 12% product concentration. Staff calculated the bids on the basis of cost for each concentration (cost/kg of active Chlorine), it was confirmed that the lowest compliant bid was offered by Lavo Inc. as indicated on the summary below. It is recommened that Option B, 15% product concentration, be purchased through Lavo Inc.. rhlnrina (;ac Chlorine gas is also used for chlorination in the City of Saint John's Water Treatment process. The 2000 Ib. cylinders are used solely at the Latimer Lake Water Treatment Facility. Brenntag Canada Inc. was the only company who chose to submit a tender for Chlorine Gas. The tender submission was reviewed by staff and was found to be complete in all regards. N-11 -3 - SERVICE AND FINANCIAL OUTCOMES It is estimated, based on the last six year's consumption and the unit prices bid, that the City will spend approximately $55,000 to purchase bulk Sodium Hypochlorite and $281,000 to purchase Chlorine Gas. For comparison purposes, the unit price for bulk Sodium Hypochlorite has gone up by 2.5% from 2016 while Chlorine gas has gone up by 4.8% from 2016. These are planned expenditures and as such funds are provided in the annual Utility Operating Budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS MATERIALS MANAGEMENT: Public tender calls for the supply of Sodium Hypochlorite and Chlorine Gas were issued on Monday, May 08, 2017, Tender for Sodium Hypochlorite closed on 2:30 PM Atlantic Standard time, Tuesday, May 30, 2017, and Tender for Chlorine Gas closed on 2:30 PM Atlantic Standard Time, Tuesday, May 23, 2017. Two (2) companies responded to the tender call of Sodium Hypochlorite and only one (1) company responded to the tender call of Chlorine Gas by submitting bids. The results are as follows (excluding HST): Sodium Hypochlorite: 'LXCIUS/Ve Ot H57 Wel UBA INC. LAVO INC. OPTION A (12%) 12% PRODUCT CONCENTRATION IN BULK $ 0.2672/kg $ 0.3140/L $ 0.254/kg $ 0.299/L SHIPMENTS OF UP TO 30 TONNES 1.175 S.G 1.175 S.G. 1.175 S.G. 1.175 S.G. (25,000 Q PLEASE INDICATE SPECIFIC GRAVITY OPTION B (15%) 15% PRODUCT CONCENTRATION IN BULK $ 0.3270/kg $ 0.3970/L $ 0.315/kg $ 0.38/L SHIPMENTS OF UP TO 24 TONNES 1.214 S.G. 1.214 S.G. 1.205 S.G. 1.205 S.G. (20,000 Q PLEASE STATE SPECIFIC GRAVITY 'LXCIUS/Ve Ot H57 Wel -4 - Chlorine Gas: N/A : NotAppliab/e Staff of Materials Management have reviewed both of these tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderers, Lavo Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas have the necessary resources and expertise to supply the product, and recommend acceptance of their tenders. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. ATTACHMENTS N/A E:ii] BRENNTAG CANADA INC. ITEM DESCRIPTION UNIT PRICE 1A TONNES CHLORINE IN 900 KG (2000 LB) CONTAINERS. UNIT PRICE TO BE FOB OFF-LOADED AT THE TREATMENT PLANT(S) AND SHALL INCLUDE RETURN OF EMPTY CONTAINERS INCLUDING ALL ASSOCIATED SHIPPING COSTS $ 1.98/kg $ 1,796.26/cyl 1B REFUNDABLE DEPOSIT PER CONTAINER $2,750.00 2 ADAPTERS N/A 3 WASHERS SUPPLIED N/A 4 YOKE N/A 5 WRENCHES N/A N/A : NotAppliab/e Staff of Materials Management have reviewed both of these tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderers, Lavo Inc. for Sodium Hypochlorite and Brenntag Canada Inc. for Chlorine Gas have the necessary resources and expertise to supply the product, and recommend acceptance of their tenders. The above process is in accordance with the City's Procurement Policy and Materials Management support the recommendation being put forth. ATTACHMENTS N/A E:ii] E -11I COUNCIL REPORT M&C No. 2017-136 Report Date May 23, 2017 Meeting Date June 12, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Contract No. 2017-03: King Street — Bus Lay-by Reconstruction OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Kevin O'Brien Michael Hugenholtz/ Brian Keenan Jeff Trail RECOMMENDATION It is recommended that Contract No. 2017-03: King Street — Bus Lay-by Reconstruction be awarded to the low Tenderer, Terra EX Inc., at the tendered price of $148,235.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2017-03: King Street — Bus Lay-by Reconstruction to the low Tenderer. PREVIOUS RESOLUTION November 28, 2016 - 2017 General Fund Capital Program Approved. March 6, 2017 — Revisions to 2017 General Fund Capital Program. STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. E:3► -2 - REPORT BACKGROUND The approved 2017 General Fund Capital Program includes funding for the replacement of the existing concrete bus lay-by areas on the north and south sides of King Street near civic #52 (Tim Hortons). I11101911111kak163110 1 61 Tenders were closed on May 16, 2017 with the following results, including HST: 1. TerraEX Inc., Saint John, NB $ 148,235.00 2. Classic Construction (2012) Ltd., Saint John, NB $ 206,505.50 3. Hi Roc Construction Ltd., Saint John, NB $ 17,362,470.00* The Engineer's estimate for the work was $132,830.75 including HST. *The bid price from Hi Roc Construction Ltd. was intended to be $155,851.45 including HST but the tenderer mistakenly wrote the extended totals for each bid item in the unit bid price area. When corrected in accordance with the General Specifications Tendering Procedures the tendered price is $17,362,470.00. ANALYSIS The tenders were reviewed by staff and were found to be formal in all respects. The tender from Hi Roc Construction Ltd. contained a conflict between the written and numerical bid prices that required correction in accordance with specification article 2.11 (u) (ii). The corrected tender results are indicated above. Staff is of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2017 General Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $100,000 Project net cost $134,400 Variance (Shortfall) $ 34,400 E:ic3 -3 - The projected budget shortfall can be managed within the overall 2017 General Fund Capital Program envelope. POLICY—TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. SERVICE AND FINANCIAL OUTCOMES The existing concrete bus lay-by areas on King Street are in poor condition and require replacement. The existing concrete curb and gutter within this section of King Street will also be replaced as part of this project. Following the bus lay-by reconstruction, King Street from Chipman Hill to Charlotte Street will be resurfaced under the City's 2017 Asphalt Resurfacing Program. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A E:i! COUNCIL REPORT M&C No. 2017-161 Report Date June 05, 2017 Meeting Date June 12, 2017 Service Area Corporate Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Purchase Data Storage Systems for City IT Services OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Brian Woods Stephanie Rackley -Roach / Neil Jacobsen Jeff Trail RECOMMENDATION It is recommended that Common Council approve the purchase a EMCZ Storage Systems and related installation services from Softchoice in the amount $235,510 + HST and that the Mayor and Common Clerk be authorized to execute the appropriate documentation in that regard. EXECUTIVE SUMMARY The City requires high performance, high availability, and high capacity data storage systems. The current system is at the end of its life as the primary data storage system for the City and needs to be replaced. The purpose of this report is to authorize the purchase of a replacement Storage Area Network (SAN) system that is core to the City of Saint John's Information Technology (IT) systems. PREVIOUS RESOLUTION None. STRATEGIC ALIGNMENT A key component of Council's Valued Service Delivery priority is the delivery of efficient public services. A reliable and robust data and server storage system is a necessary requirement to ensure the City can effectively support public service operations. BACKGROUND INFORMATION The City operates complex information technology infrastructure that must meet constantly evolving and increasing internal and external (public) service demands and expectations. City services increasingly rely on access to reliable historic and E:16'7 -2 - real -time data in an effort to support evidence -based decision making. As such, the City's IT network and applications require secure, high performance, high availability and high capacity data storage systems. The City's Continuous Improvement program and the chosen Lean Six Sigma paradigm demand fast data access. The Community's increasing interest in both open data and big data applications has further intensified the requirement for robust data storage solutions. A key component of the City's IT infrastructure is data storage as provided through SAN systems. A SAN provides a fast, reliable, highly redundant, flexible, and expandable data storage system that enables core IT services such as email, file shares, databases, records, and additional virtual server infrastructure. The SAN system that currently powers and enables the City's operations is close to capacity and is at the end of its reliable operational lifespan. The system was originally purchased in 2011 with 20.4 TB (1 Terabyte - TB equals 1,000 Gigabytes - GB) of raw storage, and has been upgraded to over 100 TB of storage over the past six years. The increase in data storage requirements is reflective of the increasing reliance on data for reporting and decision-making processes, as well as the proliferation of large data formats such as high resolution photography and videos, digital documents, the increasing use of multi -media content used for City operations, and virtualization. City staff and the public expect to have the data they require to make decisions in a timely manner. High performance SANs today leverage an optimal mixture of storage media. The system proposed for the City combines very fast (immediate) Solid State disks, fast high performance drives (10k RPM), and slower high capacity drives (7.2K RPM, 4 TB) into a single hybrid storage unit capable of powering the City's information systems. The nature, sensitivity and confidentiality of the applications running on core City IT infrastructure supports a renewed investment in a robust, high capacity SAN system that will function securely and reliably on a 7 day, 24 hour basis. Given the sensitivity and confidentiality of data and information storage requirements, particularly with respect to City records, building internal data storage capacity was deemed as an immediate priority. External data storage options will be considered in the future. In late 2014 Council authorized the purchase of network and server equipment (see Figure 1). This purchase focused on replacing the network core that had also effectively reached its technology end -of -life. Enhancing and replacing the SAN data storage systems is the next step in upgrading the overall performance, capacity and reliability of core IT network and systems, with the objective of maintaining high availability IT services now and into the future. E:11.1 -3 - Figure 1: Illustration depicting the network cores and SAN Systems that will enable critical City servers and services to run in either the City Hall or Saint John Police Headquarters locations. Critical services are able to move automatically in the event of a planned or unplanned outage, providing high availability IT services. The recommended SAN purchase will further enable and enhance these goals. The larger capacity SAN will meet current service requirements while allowing for expansion over its service life. The new SAN will also be able to deliver data 10 times faster than the current SAN, enhancing system performance and reliability for all City services, including email, saintjohn.ca, city records, and financial systems. Furthermore, the current SAN will be retooled and leveraged for approximately four (4) years for backups, test environments, and other non- critical systems. With this approach the City will enhance core systems while continuing to leverage its previous investments. SERVICE AND FINANCIAL OUTCOMES This is a planned expenditure and as such funds to cover the $235,510+ HST cost to upgrade the SAN are available in the 2017 Capital Budget. The EMCZ system is comprised of: • EMCZ Unity 400 System — file, record storage, and virtual infrastructure o 8.3 TB Solid State drives o 50.4 TB Fast 10K drives o 100 TB Slow 7.2K drives • EMCZ Unity 300 System — virtual infrastructure, databases o 10 TB Solid State drives Continuing to support critical and important services on the current system will be expensive and risky. In 2016, IT delayed replacing the system and the additional year of maintenance and support cost (insurance) was $19,600. In 2017, the cost will double to over $40,000. These maintenance costs reflect the probability of component failure which increases exponentially after 5 years. Running the current SAN as the primary storage solution for critical services is not advisable as probable hardware failure will cause service interruption and catastrophic data loss. E:Yl M In addition, the current system is at capacity as it relates to both space and performance. Without a new system, more capacity and performance would need to be purchased at a cost of approximately $50,000. This would increase the capacity in the current system to the same capacity as the new proposed system; however, the performance of the current system will not be able to match that of the new system. The Province of New Brunswick established a supply agreement for EMCZ SAN storage with SoftChoice. The City's IT staff have investigated EM C2 and other solutions, consulted with the IT staff from the Province and other municipalities, and concluded that EM C2 will provide the City a reliable, high performance, scalable, and above all affordable SAN solution. The Procurement Act of the Province of New Brunswick has a provision that allows municipalities to piggyback off the Province's supply agreements. It is common practice for the City to exercise this option. Under this Provision, the Province conducts the competitive bid process. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City's Materials Management Service reviewed the report and process, and supports the recommendation. ATTACHMENTS None E:1:3 i i �� r � ' b �� r `, �4N, �� iUi��a6 J � fr a y, �� i �� e c � �� f / � � f , l/I/�/% � tl�u ��S4y�( �i ,i p ., a �yyl � � � ,� MND �. ll'. �, r � � Mo � 4l A ,; � p... w � r o. � ,� wi i� �, � rww � � iMu � �r NMI '� ,ui, � � � � '� v I uMN ,oi � � , a ^ "' «� � IMM �i w � n Iw ^w u � � � MIS ,� i r x µ � IXBi �' i g g' � p p�ffl w.. � m �, � � N N ,q'i NI W NM i v nMfl � W M i ", � i �IXI yd, � �IMi. 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'.�¢� Nfk �N,. � Gu �y MM+ Ilya w e B yN �, � �, w � � � �� a �� u Mr � µ I y u i � a M; r w ' � � w w � � �., yam' e � N � � ��"� w, � I�IN �wr r M, r *' N x -0O3 00 �m U N � U (D° E EL I C .3 > 7 -C O N� •� O U 3 0� 3� _ O } � O O O cn '> N N > >1•— N N E } N O > '� N C 7C) 7C)N O O _N •� �„ V) Q U C) 70 E O O U •O D .� } •� O N a O 70 0 O � •3 O � � 3 3 '� � } p Q 04- -0 O N O N O -1.- N O N•— Oct O — O'erN } w O Q Q O Q} O— (� ccs— -C,— � .N v, 00 0 3 U }_ O N O� N'",��0 U 00 (1) 07C) O 0 E O 0co o� m z O U 0 } o CC) Q o O C U Q o x aD O .- N0 0 .— L- o 0 0 CLM .3 > 7 -C O N� •� O U 3 0� 3� _ O } � O O O cn '> N N > >1•— N N E } N O > '� N C 7C) 7C)N O O _N •� �„ V) Q U C) 70 E O O U •O D .� } •� O N a O 70 0 O � •3 O � � 3 3 '� � } p Q 04- -0 O N O N O -1.- N O N•— Oct O — O'erN } w O Q Q O Q} O— (� ccs— -C,— � .N v, 00 0 3 U }_ O N O� N'",��0 U 00 (1) 07C) O 0 m W, I' aD x D G- E C)0 2 N m Z O N >- C- U 0 0 0 0 N m Z C O U N N C N N E O C� N O 0 N N LU 0 0LL N O 0 0= O> N 0 N O 70 � >, Oj N U i c„ N vi O } _ }_ N O O D •N 0 0 0 0 '� U O 0) O O j> N=p Q 0 > D 00 N E 0� N N U O O O O Q} O .N N O D •`�o 3> O C O> N O U' N U-0 O 0 N� N O Q� — 0 N O > 3 U �i O O O> O Q O E N _� N •O O N O 4 Q E0 p U N U p O .c •� •O N O O•> O N O •� O N > N cn cn O O O >_ O p O > -�- O N p p 3 0 O O D � O N O O Q 0--0 0 O� 000"-C-�-0 If U Q N X D N V) (n G > O O O ._ �� U .3 >1 p E O mo N o, r, 'p U �0•O•� Q N O N N •� 0 0} 0 0 u) U N O � O O•�Q Q O O —• O> O p E p .O E '� N If U Q N X D N V) (n G > U �0•O•� Q N •� 0 0} 0 0 a O E N-0 'C Q O O —• O> O p E p .O E '� N p O p O p N U U U 3 If U Q N X D N V) (n G W, �Y .0 E m E E O U N N c� 0 Q 0 U ry t a t • N V o(� V tQ O >.=) a N N=t/iC� OD V N N 3•-.� Q � u x N Q t } = 1 O ON H�4) 0 V Q = Q t in O O O,C N 3 o 0 o a C; N } rr N Q Mme'' vw 9. Ij Ij —Ij 91n LR 14 41 S, 41, 7V zz rj E 'u 311 W1 AV Id 54 CJ 'j, trF uw z z z 0 z < z u r,. X00 s iaoiioi �Illl� +, w �u MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING MADE IN DUPICATE BETWEEN: La Societe des Jeux de I'Acadie inc., a corporation duly incorporated under the laws of the Province of New Brunswick, having its head office at 702 Principale Street, Suite 210, Petit -Rocher, New Brunswick, hereafter referred to as "la Societe," of the first part AND: The City of Fredericton, a municipality duly incorporated under the laws of the Province of New Brunswick, hereafter referred to as the "Host Municipality," of the second part. AND: The Centre Communautaire Sainte -Anne, duly incorporated under the laws of the Province of New Brunswick, having its head office at 715 Priestman Street, Fredericton, New Brunswick, hereafter referred to as the "CCSA," of the third part. Whereas the Host Municipality has met the requirements of the Soci6t6 and has been retained to organize the 38th Finals of the 2017 Jeux de I'Acadie (hereafter known as "Les Jeux"), For and in consideration of the mutual covenants set out herein, the above-mentioned parties agree as follows: THE MUNICIPALITY 1) The Host Municipality agrees to sign a memorandum of understanding with the CCSA and the Organizing Committee clearly establishing the responsibilities of the latter; 2) The Host Municipality recognizes that signage and running of events for the organization and holding of Les Jeux will be in French; Only Acadian Games related signs that will be provided by the organizing committee. 3) The Host Municipality agrees to offer, free of charge, a light snack to participants in the Soci&6's 2016 annual general meeting if this meeting should be held in the Host municipality;This is an event with about 90 persons and the city can choose what they want to invest but price tag would be somewhere between 600$ and 900$ The AGA+meetings brings over 100 people from all over the Maritimes usually for at least 2 nights. In 2009 this meeting was held at the Hilton in Saint John. 4) The Host Municipality agrees to hold a reception for dignitaries after every opening and closing ceremony of Les Jeux; The dignitaries will most likely include the Premier of NB (They never miss this opportunity) and many others. Usually about 100 persons per reception. It doesn't have to be fancy, I've seen in the past committee that offered veggie and cheese tray that they got at a grocery store and coffee. Since the location of this event is usually on the same site as the ceremonies you don't have to deal with a specific Caterer, you can do whatever you want so it doesn't have to be very expensive so I'd say 250$X2= 500$ 5) The Host Municipality agrees to make the required sports facilities under its control available to the CCSA and its Organizing Committee and to provide for their maintenance;lf the game was to be held in Saint John only, this would mean that we would use mainly UNB and Anglophone South School District facilities. As for Facilities under City control, we would use Rockwood Park (Mountain Biking), LBR for ceremonies or Harbour Station if we could have a reasonable price, and possibly Shamrock Park field. `91"1 CIVIL LIABILITY (MUNICIPALITY) 6) The Host Municipality agrees to contribute during 2016 and 2017, a minimum of 10% of the operating budget for Les Jeux, The budget would be 500 000$ so 50 000$ would be required. If we were to have Quispamsis and Rothesay involved, the amount required from Saint John would be less. The amount could be split according to % of the population. In this case if the games would be 1 -Saint John, Rothesay and Quispamsis, Saint John cost would be: 35 000$ (70%) 2- Saint John and Rothesay , Saint John cost would be:42 500$ (85%) 3- Saint John and Quispamsis, Saint John cost would be:39 500$ (79%) 4- Saint John alone, cost would be 50 000$(100%) This amount could be spread out over 1-2 or even 3 budget years. Doesn't have to be paid right away, payment could only be done in 2021 . 7) Subject to sections 6 and 26, the Host Municipality accepts responsibility for all financial implications of holding Les Jeux, including any financial deficit that may result therefrom; I got the info regarding surplus/deficit from organizing committee since 2008. In the last 9 games, 8 of them finished with a surplus (including Saint John in 2010) and only last year's game in Caraquet finished with a deficit. Caraquet took a hit because they had to invest money in infrastructure (track), money that was originally supposed to go to the organization of the games. There is a seat on the organizing committee for the hosting municipality. We would also be more than happy to include a representant of the city of Saint John in our Finance committee as well. The reality is that the organizing committee will adjust according to the funding they have. We have responsible professionals around the table that are looking after this and finance is always taken into consideration for every decision the organizing committee makes. We are very confident that we will see a surplus just like it's been the case in the majority of the hosting municipalities so far. THE CCSA AND ITS ORGANIZING COMMITTEE 8) The CCSA will form an organizing committee responsible for the organization of Les Jeux, which shall be incorporated as the"Comit6 organisateur de la 38e Finale des Jeux de I'Acadie 2017 inc." (hereafter known as the "Organizing Committee") within one hundred and fifty (150) days following the signing of this memorandum of understanding; 9) The CCSA and the Organizing Committee agree to organize the 38th Finals of the 2017 Jeux de I'Acadie, which will be held from Wednesday, June 28 to Sunday, July 2, 2017 inclusive; 10) It is agreed by the parties that the CCSA and the Organizing Committee will be the representative of the Host Municipality for the purpose of fulfilling its obligations to the organization and the holding of Les Jeux. However, the CCSA and the Organizing Committee always remain responsible to the Soci6t6 for the performance of its obligations herein; 1 1) The Organizing Committee will comprise of a representative from the Host Municipality (Sport Tourism Coordinator and a representative from Finance), among others. The choice of the other members is left up to the discretion of the CCSA. The Executive Director of the Soci6t6 or his or her representative will be an ex officio member of the Organizing Committee; `191-1 12) The CCSA will submit a complete organizational chart of the Organizing Committee to the Soci6t6 within thirty (30) days following the signing of the memorandum of understanding; 13) The CCSA resolves to agree to dissolve the Organizing Committee and surrender its charter no later than sixty (60) days after the official adoption by the Board of Directors of the Soci6t6 of the final report on Les Jeux and the financial statements with a review engagement. The CCSA further agrees to convey to the Soci6t6 the exclusive right to use the acronym of Les Jeux; CIVIL LIABILITY (CCSA) 14) The CCSA and the Organizing Committee accept responsibility for all legal proceedings that may arise from the organization and holding of Les Jeux, and agrees to release and save harmless the Soci6t6 and the Host Municipality from all responsibility or any damage that may arise therefrom, insofar as the Soci6t6 and the Host Municipality meet their obligations as contained herein; 15) The CCSA and the Organizing Committee agrees, within sixty (60) days of the signing of these presents, to provide the Soci6t6 with proof that it is insured for civil liability, naming both the Soci&6 and the City of Fredericton as third party insured on the insurance certificate in the minimum amount of $5,000,000; 16) Any surplus achieved by the CCSA and the Organizing Committee shall be spent for the good of the Host Municipality in support of the Francophone schools and/or community centres, and any Francophone and/or Acadian organizations within the city limits. The Host Municipality will also have the option of being reimbursed for additional expenses incurred that are directly related to the administration and organization of the Finals, subject to section 6. FINANCIAL OPERATIONS AND FUNDING THE CCSA AND THE ORGANIZING COMMITTEE AGREES AS FOLLOWS: 17) To submit the proposed operating budget for Les Jeux to the Host Municipality and the Soci6t6 for approval on or before August 1, 2016; 18) To submit any and all modifications to the operating budget to the Host Municipality and the Soci6t6 for approval; 19) To participate actively on the joint committee responsible for managing the sponsorship policy of Les Jeux de I'Acadie. This committee is made up of members of the Soci6t6 and the CCSA and the Organizing Committee; 20) To cooperate with the Soci6t6 in the delivery of services related to the sponsorship of the 2017 Finals of Les Jeux de I'Acadie; 21) To submit any funding projects for the approval of the Soci6t6 on or before August 1, 2016, and prior to their execution; 22) Not to organize and hold a fundraising campaign prior to the 2016 Finals of Les Jeux de I'Acadie without the prior authorization of the Socidtd; It's possible to start earlier as long as it doesn't affect the organizing committee who is having the games that year. 23) To submit for the approval of the Soci6t6 any applications to the governments of New Brunswick and Canada for financial assistance, whether in the form of grants, loans, projects, or other; 24) To submit for the approval of the Soci6t6 any admission fees for events related to the organization and holding of Les Jeux; 25) To pay, subject to these presents, all expenses related to the organization and holding of Les Jeux; KIYA 26) To submit for the approval of the Soci6t6 prior to its execution, any written or verbal agreement between the Host Municipality and/or the Organizing Committee and any sponsor, service provider or other; such agreement shall comply with the sponsorship policy of Les Jeux de I'Acadie. The CCSA and its Organizing Committee agrees that if there is no written agreement, the content of the verbal agreement shall be conveyed to the Soci6t6 in writing; THE SOCIETE AGREES AS FOLLOWS: 27) To allocate a grant to the CCSA and the Organizing Committee corresponding to a total amount of $20,000; a) The grant will be allocated as follows: i) A first payment of 25% of the total amount by May 15 of the year of Les Jeux; ii) A second payment of 25% of the total amount by June 1 of the year of Les Jeux iii) A third payment of 25% of the total amount by July 15 of the year of Les Jeux; iv) A fourth payment of 25% of the total amount within thirty (30) days of the adoption of the final report of Les Jeux and the audited financial statements thereof; b) The total amount of financial assistance shall be used only for the organization and administration of Les Jeux under the following budget items: athlete services, administrative services, protocol, promotion and publicity, sports programming, funding, volunteers, and general services; c) Should the CCSA and the Organizing Committee accumulate a surplus of a maximum of $10,000, it will not receive the fourth payment of 25% of the total amount of $20,000 granted by the Soci6t6; 28) To submit to the CCSA and the Organizing Committee on or before March 31, 2016, a document describing the sponsorship policy of Les Jeux de I'Acadie; to participate actively on the joint committee responsible for managing the sponsorship policy of Les Jeux de I'Acadie. This committee is made up of members of the Soci6t6 and the CCSA and the Organizing Committee; 29) To provide transportation for the athletes and members of the management teams from their respective regions to the site of Les Jeux and back; 30) To pay for the cost of shirts for the delegations, certain materials, and equipment for accreditation, the flags, sports banners, Prix de I'amitid (friendship award), Prix de I'amdlioration (improvement award), sportsmanship banners, and medals. ORGANIZATION AND HOLDING OF LES JEUX THE CCSA AND THE ORGANIZING COMMITTEE AGREES AS FOLLOWS: 31) To welcome the delegations as of Wednesday, June 28, 2017, the first day of Les Jeux; a) To accommodate and feed the athletes, members of the management teams and youth teams for the duration of Les Jeux, according to the standards and provisions submitted by the Soci6t6 and for any extension of their stay if need be owing to uncontrollable factors. In addition, to feed the members of the Executive, committees, and permanent and temporary staff of the Soci6t6 for the duration of Les Jeux. Meals to be served by the CCSA and the Organizing Committee include supper and snack on Wednesday, breakfast, lunch, supper, and snack on Thursday, Friday, and Saturday, and breakfast, lunch, and supper on Sunday, and are at the cost of the CCSA and the Organizing Committee; b) To host the mixed track and field athletes from all delegations as of Friday evening and to feed them beginning with supper on Friday evening; U91-11 c) To give mixed track and field athletes from Nova Scotia, Prince Edward Island and Newfoundland and Labrador a fifty percent (50%) discount on the meals from supper on Wednesday evening until lunch on Friday inclusive; 32) To provide the Soci6t6 with a copy of all agreements signed with different individuals, companies, and organizations relating to the organization and holding of Les Jeux when they are signed; 33) To respect the information from the Soci6t6 concerning medical services to be made available to participants; 34) To organize only the sports competitions and the cultural component of the program determined by the Soci6t6; 35) To follow the information from the Soci6t6 concerning the regulations relating to sports competitions and sports facilities and equipment; 36) To respect the information from the Soci6t6 concerning the regulations relating to artistic disciplines and the necessary facilities and equipment; 37) To respect the information from the Soci6t6 concerning protocol policies to be followed; 38) To provide sufficient space to accommodate special guests and dignitaries of the Soci6t6 and the Organizing Committee, at least for the period preceding the opening and closing ceremonies; 39) To organize the Musde des Jeux de I'Acadie (viewing gallery for Les Jeux) and make it available to the public; 40) To submit for the approval of the Soci6t6, any request for participation of any nature by provincial, national, or international sport, recreation or other organizations; 41) To provide the facilities required to hold sports competitions and for the cultural component according to the standards set out by the Soci6t6; facilities will be subject to the approval of the Soci&6; 42) To provide any other space or site for the smooth operation of Les Jeux as set out in the "Guide de la mesure et Evaluation du processus de s6lection de la municipality h6tesse de la Finale des Jeux de I'Acadie"; such spaces and sites will be subject to the approval of the Soci6t6; 43) To provide the Soci6t6 with the minutes of all meetings within seven (7) days of the meetings; 44) To present a detailed report on the status of the organization of Les Jeux to the Soci6t6 at meetings held by the Socidtd's Board of Directors; 45) To submit to the Soci6t6 for approval by March 1, 2016, the choice of the sport in the active living component according to the terms and conditions established by the Soci6t6; 46) To submit to the Soci6t6 for approval by March 1, 2016, the choice of the second artistic discipline in the cultural component according to the terms and conditions established by the Soci&6; THE HOST MUNICIPALITY AGREES AS FOLLOWS: 7) To procure the equipment, materials, and athletes' benches from the previous host municipality, repair them at its expense if necessary, and use and pass them on to the next host municipality. Usually we have a transport Compagnie who transport for free, for the 2010 games it's Midland who transported the benches from Petit Rocher to Saint -John. One 52 feet transport is needed for this. The equipment, materials, and athletes' benches shall remain the property of the SOCIETE by virtue of a gift by COFJA 2010 in Saint John (the Saint John 2010 organizing committee) at the SOCIETE's 2010 AGM. Since we made a surplus in 2010 we decided to buy the benches for 8000$ and we donated them to the Soci6t6 des Jeux de I'Acadie. The Host 1i tole.] Municipality is responsible to pay for the transportation of the equipment, materials, and athletes' benches received from the previous host municipality, to pay for any repairs for damage to the equipment, materials and athletes' benches which occurred during transportation and to make the equipment, materials and athletes' benches available to the next Host Municipality. In 2010 volunteers did all the necessary touch ups. THE SOCIETE AGREES AS FOLLOWS: 48) To convey to the Organizing Committee at least thirty (30) months prior to the holding of Les Jeux the information concerning the necessary sports and cultural facilities; 49) To provide the official forms for compilation of the sports results at least thirty (30) days prior to the beginning of Les Jeux; 50) To provide the Organizing Committee at least thirty (30) months prior to the holding of Les Jeux with information concerning: a) The rules for sports competitions and sports equipment; b) The regulations of the cultural component and of material needs; c) Medical services to be made available to the athletes; d) Use of sponsorships; e) Protocol policies; f) Organization and general operations of the Organizing Committee (Guide d'organisation); g) Requirements for the Prix de I'amitid (friendship award); h) Requirements for the Prix de I'amelioration (improvement award); i) Requirements for the sportsmanship banners; j) Requirements for the medals ceremony; k) Requirements for writing the final report on Les Jeux; PUBLICITY AND PROMOTION 51) Negotiations with national, provincial, and regional networks for broadcasting Les Jeux on radio and television are reserved for the Soci6t6 in cooperation with the Host Municipality; 52) The CCSA and the Organizing Committee agrees to submit to the Soci6t6 for approval on or before August 1, 2016, all its planned publicity, promotion, and release of information, including the logo and slogan of the 2017 Finals of Les Jeux de I'Acadie; 53) The CCSA and the Organizing Committee agrees not to organize and hold a promotional campaign before the conclusion of the 2016 Finals of Les Jeux de I'Acadie, without the prior authorization of the Soci&6; 54) The CCSA and the Organizing Committee agrees to reserve the necessary space in the official program of Les Jeux for official documents of Les Jeux and the advertising space required for sponsors and partners of the Soci&6; 55) The CCSA and the Organizing Committee agrees to submit the official program in its entirety to the Soci6t6 for approval before it is printed. GENERAL 56) The CCSA and the Organizing Committee agree to respect all decisions, policies, and procedures of the Socidtd in addition to what is set out in the Guide d'organisation d'une Finale (finals organizing guide), the Guide d'opdration (operating guide) of the Socidtd, and the technical document given to them by the Soci&6; `sK 57) The CCSA and the Organizing Committee agree to be responsible for all equipment, materials and athletes' benches loaned by the Soci6t6 and , if applicable, agree to repair or replace said equipment, material and athletes' benches while onsite. 58) The CCSA and the Organizing Committee recognize the Socidtd's right of veto over any decision made by the Organizing Committee that would be in conflict with the official regulations of the Soci6t6 and its policies and procedures. This right of veto may be exercised within fifteen (15) days of the knowledge of any decision made by the CCSA and its Organizing Committee or its Organizing Committee; 59) Any issue not specified herein shall be submitted to the Soci6t6 for its approval; 60) The CCSA and the Organizing Committee agree to send the Soci6t6, within ninety (90) days following the holding of Les Jeux, a final report written according to the requirements of the Soci&6; 61) The CCSA and the Organizing Committee agree to send financial statements to the Host Municipality Soci6t6 in the form of, at a minimum, a review engagement, according to generally recognized accounting principles, prior to December 31, 2017; 62) The CCSA and the Organizing Committee authorize the sale of promotional items of the Soci6t6 during scheduled meetings and on the sites of Les Jeux without receiving a commission or other fees; 63) The Soci6t6 will offer the advice and assistance of its staff to the CCSA and the Organizing Committee for the preparation and holding of Les Jeux; 64) Any decision made by the Host Municipality or the CCSA or the Organizing Committee prior to the signing of the memorandum of understanding must be submitted to the Soci6t6 for approval; 65) This memorandum may be modified with the mutual written consent of the parties; 66) The parties agree that French is the exclusive language of Les Jeux; 67) The law applicable to this contract is the law of New Brunswick, and the aforesaid contract is deemed valid and binding with respect to any other law; 111 In witness whereof, the Societe has affixed its seal and the signature of its duly authorized officer hereto this (insert day) day of (insert month) 2015. Per : Signature , President La Societe des Jeux de I'Acadie Inc. In witness whereof, the Host Municipality has affixed its seal and signature of its duly authorized directors this (insert day) day of (insert month) 2015. Per: Signature "q() n'i diu un'i n ii u~ Mayor Fredericton Per: Signature Nom de la secretaire municipale Gly Geirk Fredericton Nouveau -Brunswick Nouveau -Brunswick In witness whereof, the Centre Communautaire Sainte Anne has affixed its seal and signature of its duly authorized directors this (insert day) day of (insert month) 2015. Per: Signature "q() n'i diu un'i n ii u~ Director Fredericton Pe r: Signature "q( ) un'i d iu 116 un'i: ii in 11 11- e u iu 116 un'i:; ii in Fredericton MN Nouveau -Brunswick Nouveau -Brunswick PROVINCE OF NOUVEAU -BRUNSWICK COUNTY OF YORK I the undersigned, Nom du temoin, of the City of Fredericton, in the County of York and Province of Nouveau -Brunswick, make oath and say: 1. THAT I am the Nom du temoin of the City of Fredericton, one of the parties to this Agreement, that I have knowledge of the facts set out herein, and that I am authorized to make this affidavit for the aforesaid municipality; 2. THAT the signature Nom du maire affixed to the preceding document is the signature of Nom du maire, Mayor of the City of Fredericton, and that the signature Nom du temoin is that of the undersigned; 3. THAT the corporate seal affixed to the aforesaid document is that of the City of Fredericton, and that it was affixed by order of the Council of the aforesaid municipality for the purpose of signing the preceding document; 4. THAT the Mayor and the Titre du temoin are the persons duly authorized to execute this document on behalf of the city. Sworn before me in the City of Fredericton, in the County of York and Province of New Brunswick this Inserer joure day of Inserer moil 2015. Sianature "q()nI'i diu G)n'in'flssa ur Commissioner of Oaths Fredericton New Brunswick Sianature "q()nI'i diu °I116n'i(Ain Dire diu Ih n'i(;Ain Fredericton Nouveau -Brunswick PROVINCE OFII irn de II S IlDiroviince COUNTY OF Il irn cru Coirit6 I the undersigned, Nom de la presidence, of the City of Nom de la ville, in the County of Nom du Comte and Province of Nom de la province, make oath and say: 1. That I am the President of La Societe des Jeux de I'Acadie inc., one of the parties to this agreement, that I have knowledge of the facts set out herein, and that I am authorized to make this affidavit for the aforesaid Societe; 2. THAT the signature Nom de la presidence affixed to this document is my signature; 3. THAT the corporate seal affixed to the aforesaid document is that of La Societe des Jeux de I'Acadie inc., and that it was so affixed by order of the Board of the aforesaid Societe for the purpose of signing the preceding document; M191 4. THAT the president is the officer duly authorized to sign this agreement on behalf of La Societe des Jeux de I'Acadie inc. Sworn before me in the City of Nom de la ville, in the County of Nom du Comte and Province of Nom de la province, this Inserer jour e day of Inserer moil 2015. S "q()nI'i diu G)n'in'flssa ur Commissioner of Oaths q()nI'i use II n AIIII re q(:)nII'i use Ilan Il ir()Anc Signature q()nI'i use Ilan Il ir6siu'ence, President La Societe des Jeux de I'Acadie Inc. q(:)nII'i use Ilan dill q(:)nII'i use Ilan Il ir()Anc ` E111 MR Summary of cost according to MOU according to four possible scenarios `M1.1 Saint John Saint John Saint John Saint John Cost of Rothesay Rothesay Quispamsis MOU Quispamsis responsibilities Financial $35000 $42500 $39500 $50000 Contribution (MOU no 6) Receptions for dignitaries $500 $ 500 $500 $500 (MOU no 4) Society's AGA meeting $750 $750 $750 $750 (MOU no3) -Rockwood park -Rockwood park -Rockwood -Rockwood park Forecast use of park Facilities under Other facilities -Possible use of -Possible use of city control, in- in Saint John LBR Other facilities Shamrock soccer kind used would be in Saint John field contribution under School Other facilities used would be -Possible use of (MOU no 5) District or UNB in Saint John under School LBR control used would be District or UNB under School control Other facilities in District or UNB Saint John used control would be under School District or UNB control Benches $0 ARCf/COFJA $0 ARCf/COFJA $0 ARCf/COFJA $0 ARCf/COFJA (MOU no 47) would look would look after would look would look after after that that after that that `M1.1 Here's an overview of what the Hosting municipality will get in return from our group of volunteers. COFJA (organizing committee) will look after: - Coordinate all aspects of the game's Logistics before, during and after the event. - Fundraise for $500 000 and manage budget to make sure there is no deficit - Recruit/supervise and look after 800 volunteers and coordinate the work of its 52 sub -committees. - Look after more than 1000 athletes for 5 days serving more than 15 000 meals to participants. - Work in collaboration with all stakeholders to assure the success of the event. - Make Saint John proud and enhance its image as a beautiful, welcoming community for thousands of visitors from all over the Maritimes that will spend a lot of money in the local economy! ri7 3 m T � H � C v cu O CO :3 O C) ca�U U CN cam O Q O 4 ca o E cn 0) o U o o Q > U) a) E U)O =3 C: 0) (D o E o O C:U o o 0) a) � a) � cn `� O — � uj = _ C: o0)C� 0Ea m O O O U >, C: O cU cF-> a o ca � >% -r- i ? 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Box 1971 Saint John, NB E21- 41-1 Dear Ms. Fudge, RE: Irving Oil New Home Office — Request to Remove the Parking Structure Property from the Heritage Bylaw In contemplation of consolidating our employees into our new Home Office, Irving Oil is proposing to construct a parking structure at the former Provincial surface parking lot bounded by King Street East to the north, Carmarthen Street to the east and Leinster Street to the south (see attached legal survey). The parking structure is required in order to satisfy the total number of parking spaces required for the development, as agreed with the Planning Advisory Committee. The northern half of the property, encompassing PID 55010516, PID 00009738 and PID 55013577, is currently within the King Street East Heritage Conservation Area (see attached heritage context site plan). Given the proximity of the proposed parking structure to Irving Oil's new Home Office presently under construction, Irving Oil intends to design a parking structure that will complement the architectural fabric of the neighbourhood. Since the Heritage By -Law's prescriptive requirements for infill development were never intended to support the development of a parking structure, Irving Oil is requesting removal of the northern portion of the property described above from the Heritage Bylaw and is requesting this item be included on the agenda for the May 3, 2017 HDB meeting. To support the case for removal of the property from the Heritage Bylaw, the existing site is presently a vacant parking lot with no heritage structures to preserve. Therefore, removal of the property will not result in the loss of a heritage building. Since completion of the parking structure is a requirement for occupancy of the new Home Office, removal of the north half of the property from the Heritage Bylaw will clarify the development requirements for the entire site resulting in a more streamlined approval process. The schematic design of several parking structure options is presently being developed and a rendering of the preferred option will be submitted to the City prior to the May 3 HDB. As noted above, Irving Oil is confident the design of the parking structure will complement the architectural fabric of the neighbourhood which will help to support the case for removal of the property from the Heritage Bylaw. IRVING OIL 10 Sydney Street * Saint *a We trust this letter meets with your approval. Should you or the HDB require any additional information, please do not hesitate to contact the undersigned. Yours truly, Jeff Matthews Chief Business Development Officer Irving Oil Limited c.c. Amy Poffenroth, Deputy Commissioner, Chief Building Inspector 1i &V Uzi 0 T3 MR InZ Z G1 Z m M p x m 3 �m O �� n IIA IM PA A O �x �Z C �m q7a 0 i C En m CA m N C C m p a HVI 12 , q ISI If A 3M,WN'N Im now, 'll 10y J VIII � IIIc Ufa 11,11,, I'll II ` 1Ii'lIalHS Mai IIII 11118141 M � Oil M'' I to .,, r 8ib'''NM mm�uF n, IIS. 00 p1 i&I Is � P wIISI ISI r � o now, 'll 10y J VIII � d 4kVIVA ILII 8ib'''NM mm�uF n, IIS. 00 p1 i&I Is � P wIISI ll go 0. %, W now, 'll 10y ul, l d 4kVIVA ILII ` 1Ii'lIalHS Mai IIII wI, � lllu AIIIuI',..._... nu SIN .,, VMND III . �IIW,ll mr Iii' rn lllll�lm IIII II;I'II u IIIIIIIII M V IIII i ��III,��, II a^^YM' II '.I..„^mom' N U m��'•N'I^�W P�,i, Mum .. �4 W � ul' III ' rv� I '� I��.� �,y��tlN&WLW' MW✓u I .� ,��9^m� ..u""a Adm Nlm�lm � .��.. `REI IMMEM wIISI I`....I�IIII�I�I ILII I 1Ii'lIalHS Mai IIII � Iw a VMND III . �IIW,ll mr Iii' rn lllll�lm IIII II;I'II �.IIII....a._..� `REI IMMEM 155 REPORT TO THE HERITAGE DEVELOPMENT BOARD REQUEST FOR REMOVAL: KING STREET EAST HERITAGE CONSERVATION AREA IRVING OIL LTD. [PID 55010516, 00009738 AND 550135771 Date: April 28, 2017 To: Heritage Development Board From: Growth and Community Development Services Prepared by: Alice C. Fudge Heritage Officer Approved by: Amy Poffenroth, P.Eng, MBA it 1 u1 Deputy Commissioner SUBJECT Irving Oil Ltd. has requested that three properties within the King Street Heritage Conservation Area, PID 55010516, PID 00009738 and PID 55013577, be removed from the Saint John Heritage Conservation Areas Bylaw to facilitate the development of a parking structure. A letter outlining the request was submitted to the Heritage Officer on April 7, 2017 [see attached] . BACKGROUND The subject properties on King Street East are surface parking lots with no structures [see area map attached]. The context of this site is primarily the Old Saint John County Court House, a historic building within the Trinity Royal Heritage Conservation Area facing King's Square, and the Old Loyalist Burial Grounds located directly across the street. These two historic landmarks as well as the significance of the entire street are described below: P.0 Box 1971 C.R 11971 Saint John, INB Saint. Jahn, NA. Canada E2L41 Canada E2L4L1 Page 1 of SAINT JOHN wwww.:1a ()hn.ra Request for Removal April 28, 2017 King Street East: This street was designated by Common Council on October 9, 2007 as King Street East Heritage Conservation Area part of the Saint John Heritage Conservation Areas By-law. King Street East is a wide street running from Sydney Street to the Courtney Bay. The initial name given to this street by the Loyalists was Great George's Street, presumably after George III who was the King of England when the Loyalists landed. The name was changed to King Street East sometime between the years 1857-1864. The Great Fire of 1877 only destroyed three blocks of King Street East on the south side from the Court House to Pitt Street. Because King Street East was one of the widest streets in the Central Peninsula it became a barrier to the destruction and the fire did not travel north of this street. Other factors that may have limited the fire included: the nearby location of the Fire House, Hook & Ladder Company, and the focus on saving the Court House and St. John Presbyterian Church. The buildings on King Street East are primarily of the Victorian Era and the large majority of them fit into one of three categories of styles: Italianate, Second Empire, and Queen Anne. The alignment of the buildings on King Street East is a great attribute to the harmony of the streetscape as most buildings share the same set -back. Aside from one general store, from the Court House on King's Square to Courtney Bay the street consists solely of residential buildings. Saint John County Court House Saint John County Court House was designated a National Historic Site in 1974 because it is representative of the judicial institution in New Brunswick; and, with its conscious arrangement of classical details, the building creates an impression of order and grandeur. The Saint John County Court House was built in 1826-1829 to provide courtrooms and office space for the Supreme Court and the Court of Quarter Sessions. It also contained a Council Chamber for sittings of City Council. Before its closing in 2014, it contained the Office of the Sheriff/Coroner and was used for sessions of the Court of Queen's Bench and Provincial Court as needed. In its materials, form, composition and detailing, the Court House is typical of early -19th - century, British, public buildings in Canada. Its Neoclassical style imparts an air of sobriety and sophistication appropriate to its role as a court house. The Court House is distinguished by its free-standing, circular, interior staircase, with cantilevered stone steps rising three storeys in height without other means of support. Originally designed by local architect John Cunningham, the Court House was renovated in 1924 under the supervision of architect Garnet Wilson, following a devastating 1919 fire. Source: Historic Sites and Monuments Board of Canada, Minutes, May 1974. Page 2 of 6 157 Request for Removal April 28, 2017 Old Loyalist Burial Grounds Saint John's original burial ground was established on this site as a public ground in the original town plan shortly after the landing of the United Empire Loyalists in 1783. After its closure as a cemetery in 1848 the site became a memorial garden with tree lined walkways and flower beds. In 1994 the Irving family undertook a restoration program as a gift to the people of Saint John in memory of the late K.C. Irving (1899-1992), founder of the Irving group of companies. They commissioned and carried out a refurbishing of the entire site, including the construction of brick and granite walkways, benches, specially cast memorial gates, railings and light columns. Hundreds of trees and thousands of flowers and shrubs were planted and the magnificent Beaver Fountain was created. DISCUSSION A property owner may request removal from the Saint John Heritage Conservation Areas By- law through review and guidance by the Heritage Development Board and approval by Common Council. This type of request follows the procedure set in the Act; the role of the HDB is to provide a recommendation on the matter for Council's consideration of a by-law amendment. The subject properties of this request are owned by Irving Oil Ltd. [IOL]. The large surface parking lot located between King Street East and Leinster Street is comprised of 6 PIDs; three of the PIDs are included in the boundary of the King Street East Heritage Conservation Area. The conservation area is described in Section 2 (1)(f) of the Heritage By-law, "...bounded on the south by the rear property line of all properties facing onto King Street East". The remaining three PIDs of the parking lot fronting on Leinster Street are not designated within the Heritage By-law. The proposed new structure for this site involves developments on all 6 PIDs. Earlier this year, staff and IOL had reviewed the design parameters for the north half of the lot which is subject to Section 9 of the Heritage By-law, Standards for New (infill) Development. The general concept and objectives of the proposed parking structure was described including overall size and placement, as well as the number of parking spaces required for development approvals associated with the new Home Office building, currently under construction. The focus of the discussion was compliance with the Heritage infill development standards and the surrounding context of the site in which the By-law refers to for evaluation of these standards. There were a few observations regarding the site context: • The subject site consists of about 3/4 of the length of the entire block (south side of King Street East); there are no structures upon these lands (3 PIDs); • There is only one structure most proximate to the site, the Court House; this building is not considered a "neighbouring building" because it does not front upon the same side of the street; only the north side of the Court House building faces King Street Page 3 of 6 158 Request for Removal April 28, 2017 East, which is not an accurate representation of the architecture of the entire building; the building is an institutional type building with a distinctive style with characteristics such as symmetrical massing and windows, sandstone, and a hip roof, • The opposite side of the street is an open green space with no structures for reference; • The heritage significance of the King Street East Heritage Conservation Area is defined largely by its residential character; and • The rest of the block is outside of the King Street East Heritage Area, buildings do not front upon the same side of the street, nor are constructed prior to 1915. After this initial review of the site and the area, it can be determined that there is insufficient built context to make reference to for a new development. In order to apply the 11 design standards from Section 9 to a proposed new building, the By-law necessitates neighbouring buildings to refer to for calculating the averages and percentage values as prescribed in the regulations. Considering this site in particular, it is unlikely that any new development proposal, regardless of size, use or style, could be properly evaluated here under the prescriptive requirements with the lack of historic building fabric of the area. A natural response to this situation would be to widen the lens and look for this context outside of the block described in the standards. However, there is no provision in the By-law to allow for the Board to broaden their analysis to unclude other buildings in the Heritage Area for further context. During this exercise of considering the development concept by IOL, other flaws or shortfalls of the design standards of Section 9 were identified. The nature of the design standards is prescriptive and mathematical, relying on the immediate surrounding buildings for design cues. The design standards were intentionally written this way as a mechanism for evaluating and measuring a proposal through review by staff and the HDB. This approach to governing new development can be effective where the surrounding heritage context has an apparent regularity in built form or style, such as a commercial block or residential street. The goal is to insert a new building which maintains the order of the streetscape and ideally enhances the architectural fabric. However, the standards are unbending and prescriptive, which inhibit the Board's ability to allow for any departure from the design criteria when faced with a challenging site or innovative design proposal. Approval is restricted even if the HDB is presented with a development proposal which is believed to be compatible with the heritage area but may not meet all of the prescriptive design standards. The Act does not provide the HDB with the ability to vary from the design standards, which may lead to a situation where a site-specific By-law amendment is necessary to facilitate a development. As an example of the inflexibility, the By-law states in 9(1) "Any development... within the Heritage Conservation Areas shall comply with the following regulations:" This leaves little room for departure from the rules. The design standards of Section 9 describe calculated Page 4 of 6 159 Request for Removal April 28, 2017 percentage values for building height, massing, and window openings of a new development with narrow tolerances: e.g. "The allowable fagade opening/wall ratio for the fagade of a development shall not vary by more than 10 percent from the fagade opening/wall ratio of the fagades on existing buildings of the same type or style constructed prior to 1915 and not subsequently altered, and located within the same block of the development, fronting upon the same side of the street" There are many conditions stated in this one standard, 9 (1)(g), and all must be achieved for approval. This is a challenging set of regulations for the HDB and staff to interpret and apply, and for the community to respond to with respect to evaluating proposals for new development. In the evaluation of a new development at this specific location on King Street East, we are presented with several challenges — a site with insufficient built context, a set of regulations that are inflexible, and legislation which does not clearly offer the authority to vary from the By-law. Irrespective of the type of development proposal on this site, these circumstances do not provide clarity to the review process. The HDB is reminded that in association with development of the South Central Peninsula Neighbourhood Plan, a complete review of the Heritage By-law is expected which will involve a more in-depth evaluation of the infill development standards for the City's Heritage Areas. Development Concept: Parking Structure Irving Oil Ltd. is developing plans to construct a parking structure on the lands between King Street East and Leinster Street. Early design concepts of the building describe an open-air, four level parking structure, with pre -cast concrete panels to emulate heritage materials like brick and limestone for the facades. The proposed design appears to gather architectural context from a broader range of buildings within this area — which is located at a junction of three Heritage Conservation Areas: King Street East, Trinity Royal (Sydney Street and King's Square), and Princess Street (St Malachy's High School). It also appears, upon a basic review of the visualization, that the building height, general massing and the materials could meet the intent of the design standards of Section 9 [a complete analysis of the proposal is not possible at this point]. Although this design for a parking structure makes an effort to complement the existing surroundings, the fundamental elements of a building of this use (vehicle parking) may not satisfy all of the infill standards of the heritage by-law, for instance: the lack of actual windows, lack of roof, its height/width ratio, and traditional detailing. Planning Principles and Design Control The site of the proposed parking garage is zoned Uptown Commercial (CU) and a parking structure is a conditional use within the Uptown Commercial (CU) zone. Conditional uses require the development application to be considered by the City's Planning Advisory Page 5 of 6 160 Request for Removal April 28, 2017 Committee (PAC) who has the jurisdiction to impose terms and conditions on the development. Growth and Community Development Staff have been in discussions with the proponent and the proponent is aware of the planning application and approvals process for the project. A review of the proposed parking structure in the context of the Urban Design policies contained in the Municipal Plan (PlanSJ) will be a key component of Staff's evaluation of the project and the required approvals process within the jurisdiction provided under the Community Planning Act. Growth and Community Development Staff note that detailed drawings are required with the PAC application so that design elements such as height, massing, materials and the relationship to the Public Realm can be assessed by Staff. Conclusion The intent of the Heritage By-law is to provide the framework to govern appropriate heritage conservation work on existing buildings, and to guide appropriate new developments within the heritage areas. However, the design standards for new infill development do not effectively serve this purpose in this particular circumstance considering: the site has insufficient built context, the set of design regulations that are inflexible, legislation which does not clearly offer the authority to vary from the regulations in the By-law, and the type of building proposed (parking structure). Given these challenges with developing on this specific site, staff would support removal from the King Street East Heritage Conservation Area. RECOMMENDATION The Heritage Development Board recommends to Common Council that three properties PID 55010516, PID 00009738 and PID 55013577, be removed from the Saint John Heritage Conservation Areas By-law to facilitate the development the site. Page 6 of 6 161 PROPOSED SAINT JOHN HERITAGE CONSERVATION AREAS BY-LAW AMENDMENT RE: KING STREET EAST Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending By-law HC -1 - The Saint John Heritage Conservation Areas By-law (the `By- law") at its regular meeting to be held in the Council Chamber on Monday, June 12th 2017 at 6:30 p.m., by: PROJET DE MODIFICATION DE L'ARRETE CONCERNANT LES AIRES DE CONSERVATION DU PATRIMOINE DE SAINT JOHN OBJET: RUE EST KING Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention d'etudier la modification suivante a 1'arrete concernant les sires de conservation du patrimoine de Saint John, lors de la reunion ordinaire qui se tiendra dans la salle du conseil le fundi 12 juin, 2017 a 18h30: Removing from the By-law the property located at Retirer de 1'arrete la propriete situee au rue est King Street East, also identified as PID 55010516, King, et portant le NID 55010516, NID 00009738 PID 00009738 and PID 55013577. and NID 55013577. REASON FOR CHANGE: RAISON DE LA MODIFICATION: To remove the property from the King Street East Retirer la propriete de faire de conservation du Heritage Conservation Area. patrimoine de la rue est King. The proposed amendment may be inspected by any interested person at the office of the Common Clerk, or in the office of Planning and Development, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday, inclusive, holidays excepted. Written objections to the amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk 658-2862 Toute personae interessee pent examiner le projet de modification au bureau de la greffier communal ou au bureau de Furbanisme et du developpement a 1'h6tel de ville au, 15 Market Square, Saint John, N. -B., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire parvenir vos objections au projet de modification par ecrit a 1'attention de la soussignee a 1'h6tel de ville. Si vous avez besoin des services en fran�ais pour une reunion de Conseil Communal, veuillez contacter le bureau de la greffiere communale. Jonathan Taylor, Greffier communal 658-2862 fl"M BY-LAW NUMBER HC -1 A LAW TO AMEND THE SAINT JOHN HERITAGE CONSERVATION AREAS BY-LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Saint John Heritage Conservation Areas By-law, enacted on the ninth day of October, A.D. 2007, is amended by: 1 Amending paragraph 2(l)(f) and Schedule "P, King Street East Heritage Conservation Area, by removing from the heritage conservation area a parcel of land having an area of approximately 2720 square metres, including buildings and structures thereon, located at King Street East, also identified as being PID No. 55010516, 00009738 and 55013577. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2017 and signed by: ARRETE No HC -1 ARRETE MODIFIANT L'ARRETE CONCERNANT LES AIRES DE CONSERVATION DU PATRIMOINE DE SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a decrete cc qui suit : L'arrete concernant les aires de conservation du patrimoine de Saint John, decrete le neuf (9) octobre 2007, est modifie par: 1 La modification du paragraphe 2(1)(f) et de Pannexe «F», Aire de conservation du patrimoine de la rue est King, par la suppression d'une parcelle de terrain d'une superficie d'environ 2 720 metres carres, comprenant les batiments et les constructions 1a-dessus, situee au rue est King, et portant le NID 55010516, 00009738 and 55013577. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2017, avec les signatures suivantes `W Mayor/Maire Common Clerk/Greffier communal First Reading - Premiere lecture Second Reading - Deuxieme lecture Third Reading - Troisieme lecture iM-111 BY-LAW NUMBER C.P. 106-14 A LAW TO AMEND THE MUNICIPAL PLAN BY-LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By-law of The City of Saint John enacted on the 30th day of January, A.D. 2012 is amended by: 1 Amending Schedule B — Future Land Use, by redesignating a parcel of land with an area of approximately 4.03 hectares, located at 180 Cosy Lake Road also identified as being PID No. 55005425, from Rural Resource Area to Rural Residential Area; - all as shown on the plans attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2017 and signed by: ARRETE N" C.P. 106-14 ARRETE MODIFTANT L'ARRETE RELATIF AU PLAN MUNICIPAL Lors dune reunion du conseil communal, The City of Saint John a ddictd ce qui suit : L'arrete concernant le plan municipal de The City of Saint John ddcrdtd le 30 janvier 2012 est modifie par: la modification de 1'annexe B Utilisation future des sols, afm de faire passer la ddsignation dune parcelle de terrain d'une superficie d'environ 4,03 hectares, situees au 180 chemin Cosy Lake, et portant le NID 55005425, de secteur de ressources rurales a secteur residentiel rural - toutes les modifications sont indiquees sur les plans ci joints et font partie du present arrdte. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrdte le 2017, avec les signatures suivantes : Common C1erklGreffier communal First Reading - May 29, 2017 Premiere lecture - le 29 mai 2017 Second Reading - May 29, 2017 Deuxieme lecture le 29 mai 2017 Third Reading Troisidme lecture - Amending Schedule B Modifiant annexe B Rural Resource Ressources rurales Applicant: Stephen & Lisa Faulder Location: 180 Cosy Lake Road PI D(s)INI P(s): 55005425 Considered by P.A.C./considers par le C.C.U.: April 19 avril, 2016 Enacted by Council/Approuve par le Conseil: Rural Residential Residentiel rural A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Nos. 00002907, 00002899, 00002915, from Urban Centre Residential (RC) to General Commercial (CG) pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2017 and signed by: :ayou,°d Maire ARKET :1V" C.Y. 111-42 ARRETE MODIFIANT VARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune reunion du conseil communal, The City of Saint John a ddcretd ce qui suit : L'arrete de zonage de The City of Saint John, d6cr&6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier la d6signation pour une parcelle de terrain d'une superficie d'environ 976 metres carrels, situde au 9, 15 et 19 rue St. James, et portant les NID. 00002907, 00002899, 00002915, de zone residentielle du centre-ville (RC) A zone commerciale g6n6rale (CG) conform6ment A une r6solution adopt6e par le conseil municipal en vertu de Particle 39 de la Loi sur 1'urbanisme. - toutes les modifications soot indiqu6es sur le plan ci joint et font partie du present arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arr6t6 le 2017, avec les signatures suivantes Common Clerk/Greffier communal First Reading - May 29, 2017 Premiere lecture - le 29 mai 2017 Second Reading - May 29, 2017 Deuxieme lecture - le 29 mai 2017 Third Reading - Troisi6me lecture - Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de 1'Arrete de zonage de The City of Saint John Ne St' Urban Centre Residential General Commercial Zone residentielle du RC M� CG centre-vilie Zone commercials generale Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur I'urbanisme Applicant: Silk Stevens Ltd. on behalf of the New Brunswick Department of Transportation and Infrastructure Location: 9, 15, and 19 St. James Street PID(s)INIP(s): 00002907, 00002915, 00002899 Considered by P.A.C.Iconsidere par le C.C.U.: May 16 mai, 2017 Enacted by Council/Approuve par le Conseil: That, pursuant to Section 39 of the Community Planning Act, the development and use of parcels of land with an area of approximately 976 square metres, located at 9, 15, and 19 St. James Street, also identified as PID Numbers 00002907, 00002899, and 00002915 be subject to the following conditions: a. Notwithstanding Subsection 11.7(2) of the City of Saint John Zoning By-law, the use of the property be limited to the applicant's proposal to establish a commercial parking lot; or any of the following uses: 0 Bed and Breakfast, Dwelling Unit, 9 Garden Suite, 0 Home Occupation, Secondary Suite, Supportive Facility, a Supportive Housing; b. Notwithstanding Paragraph 4.1 (2)(b) of the City of Saint John Zoning By-law, two accesses are permitted onto St. James Street with a spacing of approximately 12 metres between the centrelines of the accesses as illustrated on the site plan submitted with the application, c. Notwithstanding Paragraph 4.1 (2)( d) of the City of Saint John Zoning By-law, a separation distance of 6.5 metres is permitted from the intersection of St. James Street and Canterbury Street, as illustrated on the site plan submitted with the application, d. Notwithstanding Paragraph 4.2(4)(a) of the City of Saint John Zoning By-law, no barrier free parking spaces are required in the proposed commercial parking lot, as illustrated on the site plan submitted with the application, e. Notwithstanding Paragraph 4.2(5)(i) of the City of Saint John Zoning By-law, a 1.5 metre area of landscaping is required along the flankage, side, and rear yard of the property, as illustrated on the site plan submitted with the application, f. That the landscaping along the Canterbury Street and St. James Street frontages include shrubs spaced 2 metres apart along the entire street frontage of the lot excluding driveways; and, g. That the commercial parking area be maintained in general accordance with the submitted site plan, to be submitted to the Development Officer for his approval, illustrating (but not limited to) asphalt paving, continuous cast -in-place concrete curbing and landscaping. 169 BY-LAW NUMBER M-7 A BY-LAW TO AMEND A BY-LAW WITH RESPECT TO PARKING ZONES AND THE USE OF PARKING METERS AND PAY AND DISPLAY MACHINES Be it enacted by the Common Council of The City of Saint John as follows: A By -Law of The City of Saint John entitled "A By -Law With Respect to Parking Zones and The Use of Parking Meters and Pay and Display Machines" enacted on the 15'x' day of March, 2004, is hereby amended as follows: ARRETE N° M-7 ARRETE MODIFIANT L'ARRETE CONCERNANT LES ZONES DE STATIONNEMENT ET L'UTILISATION DES PARCOMETRES ET DES HORODATEURS Lors d'une reunion du conseil communal, The City of Saint John a decrdte ce qui suit. Pars les presentes, Parretti de The City of Saint John intitule « Arrete concernant les zones de stationnement et 1'utilisation des parcometres et des horodateurs » d6crete le 15 mars 2004, est modifie comme suit: 1 Schedule "A" is amended by deleting the I L'annexe a A >> est modifid par la following: suppression de ce qui suit: STREET LIMITS SIDE Chipman Street Peel Street to Both Hazen Street Hazen Avenue Union Street to Both Carleton Street Peel Street Union Street to Both Carleton Street RUE LIMITES COTE rue Chipman de la rue Peel les deux A 1'avenue Hazen avenue Hazen de la rue Union les deux A la rue Carleton rue Peel de la rue Union les deux A la rue Carleton 2 Schedule "A" is amended by adding to it 2 L'annexe «A» est modifie par Paddition the following: de ce qui suit : STREET LIMITS SIDE Peel Plaza Union Street to Both Carleton Street IN WITNESS WHEREOF the City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this By-law the day of June, A.D. 2017 and signed by: RUE LIMITES COTE Peel Plaza de la rue Union les deux A la rue Carleton EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le juin 2017, avec les signatures suivantes : `reel Mayor /Maire Common Clerk/Greffier communal First Reading - May 29, 2017 Premi&re lecture — le 29 mai 2017 Second Reading - May 29, 2017 Deuxieme lecture — le 29 mai 2017 Third Reading - Troisieme lecture - 171 COUNCIL REPORT M&C No. ISI & C 2017. 1(6(6 Report Date June 07, 2017 Meeting Date June 12, 2017 Service Area Legislative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Amendments to Saint John Traffic By -Law OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Orlando A. Lineros John L. Nugent m I Jeff Trail RECOMMENDATION It is in order for Common Council to give first and second reading to the attached amendments. EXECUTIVE SUMMARY We have been directed to prepare amendments to the Saint John Traffic By -Law: 1. To allow overnight parking on the streets located within the boundaries of King Street, Duke Street, Water Street and Charlotte Street between the hours of 00:01 and 07:00 on Friday, Saturday and Sunday from May 1 to October 31; and 2. To remove Hazen Street from Schedule H-1 Alternate Side Parking, prohibit parking on the South side of the street and only allow on -street parking on the North side of the said street. As a result, the attached draft amendments have been produced. PREVIOUS RESOLUTION By Resolution dated May 15, 2017, Common Council RESOLVED that as recommended by the City Manager in the submitted report M& C 2017-125: Overnight Parking — Entertainment District, staff proceed with appropriate by- law amendments for Council's consideration. By Resolution dated October 31, 2016, Common Council RESOLVED that the Hazen Street parking be postponed until staff complete the Traffic By-law consolidation. -2 - STRATEGIC ALIGNMENT See attached copies of the reports from the Transportation & Environment Department and the Saint John Parking Commission. REPORT The City draws its authority to regulate traffic from the Motor Vehicle Act (the "Act"). Below are the relevant provisions of the Act: 113(1) A local authority may make by-laws as expressly authorized herein and in addition to the provisions of this Act, but not in conflict therewith, fo r: a) regulating the standing or parking of vehicles; b) regulating traffic by means of police officers or traffic -control signals; SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Transportation & Environment Department and the Saint John Parking Commission have reviewed the said amendments. Notwithstanding the resolution from Common Council regarding Hazen Street, the Saint John Parking Commission is recommending that such amendments proceed prior to the completion of the Traffic By-law consolidation. ATTACHMENTS Saint John Traffic By -Law Amendments Transportation & Environment Department Report Saint John Parking Commission Report `IFW A BY-LAW TO AMEND A BY-LAW Be it enacted by the Common Council of The City of Saint John as follows: A By-law of The City of Saint John entitled "A By-law Respecting Traffic On Streets In The City of Saint John Made Under The Authority of The Motor Vehicle Act, 1973, and Amendments Thereto", enacted on the 19t" day of December, A.D. 2005, is hereby amended as follows: ARRfA MODIFIANT L'ARRfA RELATIF A LA CIRCULATION DANS LES RUES DE THE CITY OF SAINT JOHN tDICTt CONFORMtMENTk LA LOI SUR LES VtHICULESk MOTEUR (1973) ET MODIFICATIONS AFFfRENTES Lors dune reunion du conseil municipal, The City of Saint John a d6cr&6 cc qui suit : Par les pr6sentes, Parr&6 de The City of Saint John intitul6 << Arret6 relatif A la circulation dans les rues de The City of Saint John 6dict6 confortn6ment A la Loi sur les 1�('hicules a moteur (1973) et modifications aff6rentes >>, d6cr&6 le 19 d6cernbre 2005, est modifi6 comine suit: I The following section is added I Le paragraphe suivant est ajout&e immediately after section 16(8): imm6diaternent apr&s le paragraphe 16(8) : "16(9) Notwithstanding section 16(6), a person may park a motor vehicle on the streets listed in schedule J- I between the hours of 00:0 1 and 07:00 on Friday, Saturday and Sunday from May I to October 3 L" 2 Schedule J-1 — Overnight Parking is added immediately after Schedule J: << Nonobstant I'paragraphe 16(6), it est permis de stationner un v6h]cule A moteur sur les rues inscrites A I'annexe J-1 entre it h I et 7 h le vendredi, le samedi et le dimanche du I er mai au 31 octobre. >> 2 Lannexe J-1 — Stationnement de nuit est ajout6e imm6diatement apr&s I'annexe J : SCHEDULE J-1 ANNEXE J-1 OVERNIGHT PARKING STATIONNEMENT DE NUIT Street Limits Rue Limites Canterbury Street King Street to Duke Street rue Canterbury de ]a rue King A la rue Duke Charlotte Street King Square South to Duke rue Charlotte de la place King sud A ]a rue Street Duke Duke Street Water Street to Canterbury rue Duke de la rue Water A la rue Street Canterbury flFAE11 Germain Street King Street to Princess Street rue Germain de la rue King A la rue Princess King Street Charlotte Street to Prince William Street rue King de la rue Charlotte a la rue Prince William Princess Street Charlotte Street to Water Street rue Princess de la rue Charlotte A la -rue Water Prince William Street King Street to Duke Street rue Prince William de la rue King A la rue Duke Water Street Market Square to Duke Street rue Water de Market Square a la rue Duke 3 Schedule H-1 — Alternate Side Parking is amended by deleting the following words under the following headings: Street Limits Hazen Street Coburg Street to Dorchester Street 4 Schedule B — No Parking Anytime is amended by adding the following words under the following headings: Street Side Limits Hazen Street South Coburg Street to Dorchester Street 5 Schedule A-] — Parking for Specified Times is amended by deleting the following words under the following headings: Street Side Limits Time Hazen St. Both Coburg St. to 2hrs. Dorchester St. 6 Schedule A-1 — Parking for Specified Times is amended by adding the following words under the following headings: 3 L'annexe H-1 — Stationnement unilat6ral alteni& est niodifi6e par la suppression des mots suivants sous les titres suivants Rue Lignites rue Hazen de la rue Coburg A la rue Dorchester 4 L'annexe B — Interdiction de stationner en tout temps est niodifi6e par I'adjonction des mots suivants sous les titres suivants Rue c6t6 Limites rue Hazen sud de la rue Coburg A la rue Dorchester 5 L'annexe A-1 — Stationnement A des heures pr6cis6es est modifi6 par ]a suppression des mots suivants sous les titres suivants : Rue CW Limites Dur6e rue Hazen des deux de la rue Coburg 2 h cat6s A la rue Dorchester 6 L'annexe A-1 — Stationnement A des heures pr6cis6es est modifi6 par I'aqjonction des mots suivants sous les titres suivants : Street Side Limits Time Rue CW Limit,es Dur6e UFAR Hazen St. North Coburg St. to 2hrs. rue Hazen nord de la rue Coburg 2 h Dorchester St. A la rue Dorchester IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the — day of August, A.D., 2016 signed by: Mayor /maire EN FEDI DE QUO1, The City of Saint John a fait apposer son scea-u municipal sur le pr6sent arr&6 le aofit 2016, avec les signatures suivantes : Assistant Common Clerk/greffier communal adjoint First Reading Preini6re lecture - Second Reading Deuxi&nie lecture - Third Reading Troisl6n-ie lecture - Saint John Parking Commission Commission sur le stationnement de Saint John October 17, 2016 Common CO,UTICil Of The City of Saint John Your Worship and Councillors: Re: Saint John Traffic By -Law (the "By-Law")Amendrnent, Schedule "H-1 RECOMME NDA TION Resolved that Common Council direct the City Solicitor to prepare an amendment to the Saint John Traffic By -Law as more fully described in a report to Corm -non Council from the Saint John Parking Commission, dated October l7th 6, 2016. EXECUTIVE SUMMARY Hazen Street, as depicted below (see appendix A), currently falls under schedule "H- I ", which requires alternate side parking based on a specified tune of the month, Hazen Street is unique in nature, in that the North side Of the street has noticeably more parking than the south side of the street. From a residential perspective, this creates overcrowding during the times of the month when the residents are required to park on the South side of the street. Given the congestion and the unique structure of Hazen Street, it is the recommendation of the Saint John Parking Commission that Hazen Street be removed from Schedule "<11--1'", Furthermore it is recommended that residential parking be permitted only on the North side of the street and that the South side of the street be converted to a "no parking" zone. Respectfully submitted, CFO an E. A✓lacKinno'n Chief Executive Officer 504 177 Appendix "A" Saint John Parking Commission M&C No, 2017-125 Report Date May 09, 2017 Meeting Date May 15, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Overnight Parking — Entertainment District OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. ner/Dept. Head City Manager MihaelsHugenholtz Jeff Trail rAtfrolly"r That staff proceed with appropriate Iby-law amendments for Council's consideration, Given the increasing number of bars and restaurants in the Uptown area, staff are recommending changes to the Traffic By -Law to permit overnight parking on certain streets in the Uptown. Click here to enter any previous relevant resolution, STRATEGIC ALIGNMENT This report aligns with Council's Priority for Vibrant Safe Community, specifically as it relates to increasing the vibrancy of the Uptown core. The Uptown core has seen a significant increase in recent years in the number of bars and restaurants, increasing the vibrancy of this area. Currently vehicles parking on -street overnight are in violation of the Traffic By -Law and may be ticketed. There has been feedback from the public and local business owners that this is bad for business and may encourage drinking and driving. After consultation and review of this issue it is proposed that overnight, on - street parking be allowed for certain times of the year. The area these rules would apply to is bounded by King Street & Duke Street, and Water Street and Charlotte Street. Specifically this would allow for overnight parking on Thursday, Friday and Saturday nights from May 1— October 31. HN -11 -2 - SERVICE AND FINANCIAL OUTCOMES The specific days and time of the year has been selected so as not to interfere with regular service delivery. During the summer months the street sweeping and litter pickup efforts can be undertaken between Sunday and Wednesday evenings, During the winter months it is still recommended that the parking restrictions remain in place to facilitate snow clearing operations. This change will require an update to the Traffic By -Law, and replacement of the parking signage in the affected area. The cost is minor, and can be accommodated within existing budgets. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Staff from Growth & Community Development and Parking & Transit have been consulted and are supportive of this change. Uptown Saint John has been consulted and their membership is supportive of this change. ATTACHMENTS Letter of support from Uptown Saint John COUNCIL REPORT M&C No. 2017-153 Report Date June 06, 2017 Meeting Date June 12, 2017 Service Area Corporate Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Performance Dashboard OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author I Commissioner/Dept. Head City Manager Stephanie Rackley -Roach I Neil Jacobsen Jeff Trail RECOMMENDATION It is recommended that this report be received and filed. EXECUTIVE SUMMARY This report provides the design considerations for developing a performance dashboard and criteria for selecting key performance indicators that demonstrates progress on Common Council's Priorities. The keys to an effective performance dashboard include proper identification of target audiences, well- designed metrics, simplicity, manageability, and sustained leadership through a dashboard champion. PREVIOUS RESOLUTION Not applicable. STRATEGIC ALIGNMENT Saint John takes a strategic approach to financial management that is equitable, balanced and efficient. Council has made a commitment to report on performance metrics to show effective service delivery and good fiscal management. The performance dashboard outlined in this report is phase one of the City's efforts to report on performance and contribute to the achievement of Council's priority of being fiscally responsible. `Fail -2 - SERVICE AND FINANCIAL OUTCOMES Background Performance dashboards are a commonly used management tool to gauge progress towards strategic objectives. They provide at -a -glance views of key performance indicators (KPIs) relevant to specific objectives. In real-world terms, it translates data into a visual report card that consolidates and arranges service metrics and project results on a single screen with an opportunity to drill down for further information on performance. Analysis The performance dashboard will be developed and launched using a phased approach. The initial phase involves developing an easy to use tool that can be accessed by employees, other stakeholders, and the public to review the City's performance. The dashboard will be populated with a number of the metrics identified when Council approved their priories in October of 2016. Several other metrics that relate to the Priorities have been included. Only metrics that are related to services or initiatives delivered or led by the City with easy access to data will be included in phase one. Phase two will include metrics related to services delivered on behalf of the City by its agencies, boards and commissions (ABCs). City service areas will also continue to refine and develop metrics that demonstrate progress on Council's priorities. Subsequent future phases will look at enhancing functionality and metric development. Success factors and criteria for developing the performance dashboard include: • Ease and speed of implementation —designed with minimum effort that begins with a basic and logical structure that quickly delivers results • Defining relevant metrics — meaningful metrics to stakeholders that offer a mix of operational, financial and project -specific information and enable a repeatable, intuitive review process • Management tool — drive service behavior or generate actions toward specific goals, rather than merely providing a report card on performance • Evolving approach — dynamic tool and documentation that changes over time in response to new business conditions and service requirements The performance dashboard is a key contributor to the City's efforts to be accountable, open and transparent about its municipal services. Council's Priorities set a strategic direction for the City over their four year term. Four priority areas with strategic objectives have been identified; Growth & Prosperity, Vibrant, Safe City, Valued Service Delivery and Fiscally Responsible. -3 - The performance dashboard strives to provide a snapshot of municipal initiatives and services that contribute to achieving the objectives set out for each of these priorities. Figure 1 illustrates the framework for the City's performance dashboard. The plan is to launch the performance dashboard to the public once translation has been completed. e ,w lli�;��x�r�w;,a�r�� MIII t �iwt4'v E: 1/IfranY, ,n( „I S� X95 111 4'IxPelity Y Remo-hle Figure 1— Proposed landing page on the City's website for the performance dashboard Attached are all of the metrics that will be included in the public launch of the dashboard. Based on timing and reporting frequencies, results may be updated for a number of metrics. Given the criteria to ensure metrics are meaningful and intuitive, information included in each of the metrics is presented in a consistent manner. This includes: • Measure — description of what is being measured • Target — stated service level or target for the service or initiative (preference for targets that have been approved by Council) • Results — high level results for the reporting period • Graphic — visual representation of the results using graphics, maps or other visual measurement tools • Indicators of performance — rating system for performance based on meeting/exceeding target, nearing target, needs improvement, -4 - measuring (used in cases where a target needs to be established), and collecting data (signaling the City's intention to report on performance). • Performance explanation — brief overview of performance and contributing factors Financial Impact The performance dashboard and metrics were all developed in-house using resources from Strategy & Continuous Improvement, Information Technology and a number of the City's service areas. As such there were no external costs related to the initial development. In order to comply with the Official Languages Act, the City will incur translation costs. The project team has been conscientious of translation costs and mindful of how performance is described and updated at regularly defined intervals to minimize this cost. Initial translations costs are projected to be approximately $1,100 plus HST. These funds are allocated in the 2017 operating budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS All City service areas have been engaged in the development of the performance dashboard and the initial set of metrics. As members of the project team, service areas have gone through several iterations of reviewing and revising metrics to ensure they meet the criteria established for the performance dashboard as noted above. The Senior Leadership Team has also reviewed the conceptual design and the deliverables of phase one of the project. They are supportive of the performance dashboard and metrics presented to date. There is an understanding that the dashboard is dynamic in nature and will evolve to meet the needs of the organization and the public. ATTACHMENTS Attachment A: Performance Dashboard - Council Presentation Attachment B: City of Saint John — Inventory of Launch Metrics `E:191 a` am W w V C: E 0 C: 0 m E V V -o co co 0 Q) V 0 C: Mo m -0 E c: 0 > c: 0 0 -0 V CID 0 CL > E x.�i DC Qj w u f°lrl W a..i N E W T W •Q X •� 0 N N O U •� � v O N • /Ln i > ' > LJ �J a-., L N N ca +� L N N > ��h� • a Q bAca E Q Q bn ' ca O 'v m D m , bn /- , - • ' , r / / - DL c.0L • • , • •LL o 0 = / • . a..i N E W T W •Q X •� 0 N N O U •� � v O N i > > LJ �J a-., L N N ca +� L N N > ��h� a Q bAca E Q Q bn ca O 'v m D m o Ul) uuuu�u��E 0 Q) 0 a` am 9 Building Permit Values Growth & Community Development Quarterly Jul 2017 Development Areas Growth & Community Development Annually Jan 2018 Municipal Tax Base Assessment Growth & Community Development Annually Dec 2017 Building Permit Turnaround Times Growth & Community Development Monthly Jun 2017 Return on Investment for the Urban Development Incentives Growth & Community Development Annually Jan2018 City -supported Community Led Programs and Initiatives Transportation & Environment Annually Jan 2018 Structure Fire Containment Fire Monthly Jun 2017 Fire Emergency Response Times Fire Monthly Jun 2017 Resolution of Dangerous & Vacant Building Cases w u �o�� titi o uui olio I»il lull a liul uii uui .« �»��I s»i� i � Ilu Iv I �I 111111 uBi��1umoi��uuimllumoi��uum�uum�u��IImn�i��lum�uuu��uumollluum�u��u�luunlluuiu�i��N��nllll�� Pavement Condition Index Growth & Development Transportation & Environment Quarterly Annually Jul 2017 Jan 2018 Delivery of Quality Drinking Water Saint John Water Monthly Jun 2017 Industrial Water Service Reliability Saint John Water Monthly Jun 2017 Wastewater Effluent Compliance Saint John Water Quarterly Jul 2017 Infrastructure Deficient Own Source Revenue Finance & Administrative Services Finance & Administrative Services Annually Annually Jan 2018 Jan 2018 Pay -As -You -Go Finance & Administrative Services Annually Jan 2018 Unconditional Grant Finance & Administrative Services Annually Jan 2018 General Fund Debt per Capita Finance & Administrative Services Annually Jan 2018 Continuous Improvement Corporate Services Quarterly Jul 2018 `e'l Meammme: Tnt |va|ue(onnotmct�on)nf buD&ngperm�to Tairge-: |ncreaoe�nbuD&ngperm�tva|ue year nveryear Results: [urrent|ymeaouidng 0 Measuring Thenumbernfpenm�tapp|ca �nnorecevedand th6rcnnotmct�nnva|ue�od16venbythe [ty'oecnnnmftenv�nznment.Aotnzngecnnnmy,�ncnmbAnat�nnvv&hbuo�neoo nppnirtunffies,reou|to�nagreaternumbernfperm�tappHcat�nno.Thequant�tyand va|uat�nnnfbuD&ngpenm�to�ocyc|ka|and fluctuates annuaUybased nnthe cnnotmct�nnseason. TheZOl7year tndate va|uenfbuD&ngperm�to�o$45,457,724vv&hthe Gty receMngl47buD&ngperm�tappHcat�nno. Th�orepreoentonnenfthe beotfirst quarters for cnnotmct�nnva|uenverthe|aotoevera| years. Devdopmervt Areas Measure: Percentage nfdeve|npmentvv&h�nthe PiHmaryDeve|npmentArea(PDA)and |ntenofficat�nnAreao Targe-: 95%future gmmthand deve|npment vv&h�nthe PDA 85%future gmmth and deve|npment vv&h�nthe �ntenofflcat�nn areas Results: 90%vv&h�nthe PDA 51%vv&h�n the �ntenofficat�nn areas (@ Needs Improvement Performance Explanation Development Areas within the City of Saint John Urban Stable Areas in Intensifcation Su burban Outside PDA, J Su Intensifcation The[Wun�6pa|P|an,P|anSJ,�sagu�defor deve|npmentand �nveotment�nthe [tynfSa�nt]nhn. |tenouiresjp�ann�ng de6s�nnoaremade�nthe |nngtenmJoest �nterestsnfthe vvhn|ecnmmun�ty. P|anSJfocuses nntargefingdeve|npmenttnmuppnirta otrengthenedurbanoore,opurecnnnmkgmmth,and createmnreoomp|eten6ghbnurhnndoand oommunffieo. Akey strategy �nach�ev�ngthese nbject�veo�oHmffing urbanand mra|opravv|by&recfingthe majn16tynfgmwth vv&h�nthe PiHmaryDeve|npmentArea(PDA). Themapnnthe rghtshows vvheredeve|npmentoccurred �nZOlG. TheGt/orecent|yadopted RnadmaptnGrowth �nc|udeootrate&otn ouppnirt &recfing mnre deve|npment to the PDA and �ntenofficat�nn areas. I\Atjrficipa�I Tax Base»"sessment Meammme: Tnt | mun�6pa|tax base aooeooment cnmparedtnpirev�nuoyears Taii |ncreaoe mun�c�pa|tax base aooeooment annuaUy(firnmpirev�nuoyeair) Results: Reduct�nn of 2.49% �n ZOlG 0 Measuring Performance Explanation Saint John Municipal Tax Assessment Assessed va|ue�othe dnUarva|ueaoo�gnedtnapnzpeirtytnmeaoureappHcab|etaxes bythe PrnvncenfNew 8mnm�ck. Aooeoomentoarebased nnmarketva|ue,the amnuntfor vvhfthapnzpeirtyvvnu|dnnnmaUyoeUnnthe open rea|estate market. Increases �npmpeirtyaooeoomentomaynccur�fthere�onewoonotruct�nn,majnrrennvat�nno,-aire -�nopect�nnnrupdafing �nfnnmat�nn nn ynurpmpeirtynra change �n rea| estate marketcnnd�t�nno. Aomaoomentbase �oan�nd�catnrnfgrnwthand pmoperty�nthe oommun�ty. [nmmun�t�eoirequ�readi�vemffled,robust, and reoDent eoonnmftfnundat�nn to ouppnirt gmwth and pubHcoerv�ce de|very. In 2017, thetnta| mun�61pa| tax base aooeoomentfor Sa�nt]nhn decHned. The recent|y approved Rnadmapfor Growth �nc|udeo act�vffieoand �nffiat�veothat are deo�gned to encourage tax base gmwth. It �s �mpnirtanttn note that nnt aU pnzpeirt�eoaretaxed atth6rassessed va|ue. There are manyexempt�onothroughout the mun�6pa|tyvv&hnnoono�otencynnhow they areappHedtnopecfficpnzpeirt�eo. Snmeexamp|eo�nc|udepmpeirt�eore|atedtnnnn- pmfthnuo�ngand �nduotry. bD 2013 2014 2015 2016 2017 Assessed va|ue�othe dnUarva|ueaoo�gnedtnapnzpeirtytnmeaoureappHcab|etaxes bythe PrnvncenfNew 8mnm�ck. Aooeoomentoarebased nnmarketva|ue,the amnuntfor vvhfthapnzpeirtyvvnu|dnnnmaUyoeUnnthe open rea|estate market. Increases �npmpeirtyaooeoomentomaynccur�fthere�onewoonotruct�nn,majnrrennvat�nno,-aire -�nopect�nnnrupdafing �nfnnmat�nn nn ynurpmpeirtynra change �n rea| estate marketcnnd�t�nno. Aomaoomentbase �oan�nd�catnrnfgrnwthand pmoperty�nthe oommun�ty. [nmmun�t�eoirequ�readi�vemffled,robust, and reoDent eoonnmftfnundat�nn to ouppnirt gmwth and pubHcoerv�ce de|very. In 2017, thetnta| mun�61pa| tax base aooeoomentfor Sa�nt]nhn decHned. The recent|y approved Rnadmapfor Growth �nc|udeo act�vffieoand �nffiat�veothat are deo�gned to encourage tax base gmwth. It �s �mpnirtanttn note that nnt aU pnzpeirt�eoaretaxed atth6rassessed va|ue. There are manyexempt�onothroughout the mun�6pa|tyvv&hnnoono�otencynnhow they areappHedtnopecfficpnzpeirt�eo. Snmeexamp|eo�nc|udepmpeirt�eore|atedtnnnn- pmfthnuo�ngand �nduotry. Bufldinjo Pernik Turriaround Times Meammme: Average numbernfbuo�neoodays tnissue a buD&ngperm�t. Tumanzundfimeoarebnzken dnvvn bythree (2) t�emthat correspond to the size nfaproject. Tairge-: Ti�ir. (SmaUreo�dent�a|projects) —5bushiness days Ti�[�([Wed�um to |airge reo�dent�a| /SmaU onmmerca| and induotha|)-10 bushiness days Zig[�(Lairge mu|ti-un�t reo�dent4i cnmmer6a| and induotira|projects) —20 bushiness days Results: Tum�ngout buD&ngperm�tovv&h�nstated targe ofnreacht�ec Performance Explanation 25 � 20 � 15 Co FOR Building Permit Turnaround Times Tier 3 Target - 20 Days Tier 2 Target - 10 Days Jan Feb mar Apr May J"^ Jul AugSen Oct Nov Dec iiiiiiiiiiTier z 1111111111Tier z mTier a An exped�ted penm�ffingoyotem was imp|emented to improve effic�ency and prnvde cuotnmemw&h c|earerexpectat�nno nn the t�merequ�redtnrev�evvprojects. Three(2)t�emvvereeotabHohedaccnp&ngtnproject size and cnmp|ex�ty. 8uD&ng penm�tturnaround t�meoaretracked mnnthytn enourethat deve|npment pnojedsare ab|etn stairt aoqu�ck|y as pnooHb|e. Aooeeninthe giraphabove the stated target areb6ngexceeded for each t�ertndate. Aothe oonotmct�nnseason rampoup, the gapbetween targetand the turnout t�meoiogeffingomaUec Th�oioHke|yareou|tnfmnv�ng into peak cnnotruct�nnpe16ndvvhfth reou|to in an increase nfperm�tappHcat�nno. Meammme: Tnt |financa|iretum(buD&ngpenm�t, pmpeirtytax irevenue,utDftypaymento)nn the [ty'o�nveotment�n�to�ncent�veo pmgram fnrthe [entra| Pen�nou|a Tairge-: Ztn-lRetumnn|nveotmentnvertenyeam Results: 3-to+I Return nn |nveotment nverten years aonfDecemberZOlG Performance IE�xpUanatilon Updatedannua|y Next update ]anuaryZOl8 In the first year of ojpeirat�oins of the Urban Dev6olpirneint linceint�es Pirogirairn, the irnu|t� t�eiredgirantfun&ngoyotemhas demonstrated otnzng financ4| performance. It �o projected thataU grants pa�d to date vvD| be recovered by new revenue firnm buD&ng perm�ts, taxes, and vvaterand oewerpaymentovv&h�n threeyeam. When ana|yzed as lOyear �nveotment (a typ�ca| t�mefiramefnrthe ana|yo�onfp16vatesector rea|estate �nveotmento),the pnzgramgenerates a2tn-lretumnnthe[t/o �nveotment, nutpeirfnrm�ngthe �nffia| target of Zto 1. retum nn �nveotment. Measuire� Percentage (%) of Gty supported Tairge-L 98%nfonca|and irecrea �nnprngiramo and oeiMceob6ng|edbythe oommun�ty vv&houppnirt firnm[tystaff Results: 9498|ed�n2016 Performance Explainatilon The[tyoPairks &Recireat�onStrate&Main (ZOlZ)�ndudedaphDnonphytntrano�t�onmnreprngiramoand �n�t�at�veofirnmb6ng &rect|ypmv�ded byGtystaff tn b61ngpnzv�ded bycnmmun�typairtnemthnzugh anA|temateServ�ce DeHvery(ASD) pmgram. [ty staff pnzv�deogu�danceand ouppnirt. Thema�npurposes for th�otrano�t�nnaretnbuDdcnmmun�tyand negbnurhnnd|eademh�p okD|,�ndependence,and reducecosts tndeHverthese onc4|and recreat�nna|oerv�ceo. May SJ�ootD|�nthe �mp|ementat�onphase mztrano�t�nntnthe ASD mnde|�sotD|b6ngonmp|eted. Ao�gnfflcantset nfprngramoand oerv�ceo�oexpected tntrano�t�nntnb6ngonmmun�ty|edvvhenthe ASD mnde|�oused for the [adetnn[nmmun�ty[entre�nZOl8. [tystaff vvD|otD||eadonmepnzgramoand oeiMceo(�nthe Z%range)�ntnthe future �nafacDftat�nnm|e,pairt�cu|ar|ythose �nthe eadystages nf�mp|ementat�nnuntDthe appmpHateoommun�typairtnerbuDdocapac�tytnaooumereopnnoHbDRy. City -supported programs and initiatives being led by the community E Target 98% b2 80% 2 Es bI 2015 2016 The[tyoPairks &Recireat�onStrate&Main (ZOlZ)�ndudedaphDnonphytntrano�t�onmnreprngiramoand �n�t�at�veofirnmb6ng &rect|ypmv�ded byGtystaff tn b61ngpnzv�ded bycnmmun�typairtnemthnzugh anA|temateServ�ce DeHvery(ASD) pmgram. [ty staff pnzv�deogu�danceand ouppnirt. Thema�npurposes for th�otrano�t�nnaretnbuDdcnmmun�tyand negbnurhnnd|eademh�p okD|,�ndependence,and reducecosts tndeHverthese onc4|and recreat�nna|oerv�ceo. May SJ�ootD|�nthe �mp|ementat�onphase mztrano�t�nntnthe ASD mnde|�sotD|b6ngonmp|eted. Ao�gnfflcantset nfprngramoand oerv�ceo�oexpected tntrano�t�nntnb6ngonmmun�ty|edvvhenthe ASD mnde|�oused for the [adetnn[nmmun�ty[entre�nZOl8. [tystaff vvD|otD||eadonmepnzgramoand oeiMceo(�nthe Z%range)�ntnthe future �nafacDftat�nnm|e,pairt�cu|ar|ythose �nthe eadystages nf�mp|ementat�nnuntDthe appmpHateoommun�typairtnerbuDdocapac�tytnaooumereopnnoHbDRy. Stri icti i I, e 1��] I, e C o rii t a i ril r1ri e Ill t Measume: 0umbernffires cnnta�nedtnth6r|ncat�nn vv&h�nastructure upnnthe ari6va|nfthe first fire crew beg�nn�ng fire ouppreoo�nn actMt�eo, dMded bythe tnta| numbernf structure fires vv&h�nthe meaourement �nterva| Tairge-: [nnta�n afire tn �tocurrent |ncat�nn vv&h�n astructure upnnthe ari6va|nfthe first nn ocenefire crevvand tnhave nnfuirtherfire spread 9O%nfthe fime Results: 9398nffires cnnta�ned 0i mw�l0 Meet|n8Ter8et Measuedmonth|y—meAupda LeJune 2O17 PerformmanceExpUairiatiloin Every second counts duidngastructure fire �nddent. TheRreServ�ce'ogna|�otnsave Hves,and tnm�n�m�zedamagetnpmpeirtyand the env�mnment.Th�operformance metidcaUnvvothe oerv�ceareatnmeaourehow oucceosfu|�t�o�ncnntmUHng fire spread thmugh th61rabDftytn oonta�n a fire to �to |ncat�nn upnn the first arirMngfnur(4) pemnn crew beg�nn�ng fire ouppreoo�nn act�vffies, thereby Hmffingpnzpeirty|noo.|ta|onaooMo�nmeaouiHngthe effect�veneoonftra�n�ng,otandapdnpeirat�ngprocedures, and the |nddent [nmmandstmcture. Meammme: Percentage nft�methe first nnscenefire cremaindveovvhenreopnn&ngtnan emergencycaU vv&h�n the standard (tairget) Tairge-: Rrecrewardveonn ocenefor aU emergencycaUo: 0 5m�nuteoand 2Oseconds nr|eoo9O% nfthe fimevv&h�nthe PDA (Urban) 0 lZm�nuteoand 2Oseconds nr|eoo9O% nfthe fimenuto�dethe PDA (Suburban/Rura|) Results: 87 98 nfreopnnoet�meo met �n PDA 8198 nfreopnnoefimeo metnuto�de PDA 0 Measuring Performance Explainatilon Every second counts nnanEmergency Response [a|iregapd|eoonfthe �nddenttype.Response t�me�oan�mpnirtaint facto r�n detenm�n�ngnutcnmeonfthe emergency�nddent. Response t�me�oca|cu|atedbyad&ngthe "turn out fime"(the t�me�ttakes for aUcrewmembemtndnnPPE (Pemnna|Pnztect�veEqu�pment)and beseat be|tednnthe fire apparatuo)and the °Trave|Rime" (the t�mefirnmapparatus gn�ngEnnzutetnQnScene). VVhentargetednbject�veoareach�eved,"2ua|tynfL�fe"canbeenhanced by�ncreao�ngthe oerv�ceoabDftytnproduce pno�t�ve nutcnmeofor emergencycaUo. Every mun�dpaHtyhas aVferentmNnfveh�c|etypeoand staffing modes, refiect�ng �tofire and cnmmun�ty16oko. Sa�nt]nhn'oabDftytnmeet reopnnoetargeto�o|airge|y�nfiuencedby�togeography �nc|u&ngtopography, urban/mra| mk, nzad cnngest�nn,fire stat�nn |ncat�nnoand trave| dManceofirnmthose otat�nno. HstnrcaUy,the [tyhas meaouiredreopnnoet�meovv&h�n[tybnundaideo. Thetrendamnng[anad4nmun�dpa|ffieo�otnmeaoure uirbanand mra|reopnnoefime000no�deidngthe dep|nymentmnde|o�nth6ronmmunffieo. TheRreServ�cestartedmeaouidng Meammme: 0umbernfcases reon|vedthnzugh vaHnuoenfnircementmeano cnmparedtnthe eotabHohedtairget Tairge-L 85cases �nZOl7 *45repa�redand renccup�ed *2Odemn|t�nn(Zl[ty/l7nvvner) Results: 22cases remzvedaonf[Wayl6,ZOl7 (a Measuring Performance Explariatilon Number ofResolved Dangerous & Vacant Building Cases As of May 16, 2017 0 Repairs/Reoccupy 11111111Property Owner Demolitions 0City Initiated Demolitions 11111111New Cases Fhe goa| of the Dangerous and Vacant BuH&ngs pirogirairn �s to einsuire the pubHc and property aire protected aga�inst safetyhazards caused Dy vacant, dDap�dated and otmcturaUy unsound buD&ngo. fflotnidcaUy, the pmgram has surpassed thetarget of 20 reon|ved cases annuaUybymnrethandnub|e. Aopairtnfthe Rnadmapfor Growth, anenhancedpnzgramhas been�ntmduced. Thepnzgram vvD| addreooaU h�gh pidnrty cases �n the Gty and fncuonn the [entra| Pen�nou|atn �ntervenevv&h agreaternumbernfpnzpeirt�eo that areoontidbut�ngtnthe decHnenfour urbann6ghbnurhnndo. Thetairgetfor the enhancedpnzgram�o85cases �nZOl7and vvD| bereaooeooedannuaUy. Therearecurrent|yappmx�mate|yZOOact�vecases. WIN I)ave0Ment Undex��U� Meammme: 0umerca| �ndexbetween Oand lOO vvhfth�oused tn�nd�catethe genera| cnndffinnof pavement Performance IE�xpllanatilon The Pavement[nndffion Index (P[|) �owide|y used �n tranopnirtat�nn cvD eng�neeidng. |t�oa otatM�ca| measure and requ�reov�oua|ouirveynfthe pavementnnanannua| bao�o. ThePCI fnrZOlGstayed cnnoMentand oHght|y exceeds the [�t/onzadwaynetwnrktargetnf77.5. Th�o metiftoont�nuaUyfluctuates due tnthe degradat�nnnf pavementnverfimeand the annua|�nveotment�n nzadvvay ma�ntenance. PiHnrtn ZOlGch�p oea| nzadovvere exc|udedfirnmthe PCI ana|yo�o. Thechairttnthe 6ght shows the percentage nf|ane kDnmetem �n each category nfotreeto. Updated aininuaHy Next update Deceirribeir 2017 Lane Kilometre per Category NO Meammme: 0umbernfdays vv&h�nthe repnirt�ng peidndvv&hnut|airgeoca|ebnDwater npdem Tairge-: 366 days ResuUts:��dayo Ea�Syotem, �G5dayo (@ Needs Improvement Performance IE�xpllanatilon Safe, dean, reHab|ed16nk�ng water�oeooent4|fnrSa�nt]nhnreo�dentoand buo�neooeoaoweUaofnrgmmthand eoonnmft deve|npment. TheDepairtmentnfHeath sets irequ�rementothat muotbemetlO0%nfthe t�me,every day nftheyear. Sa�nt]nhn Water wnu|dach�evethe target�naca|endaryear �ftherewerenn|argeoyotembnDnpdemfnrthe East, West nrHarbnurv�evv pntab|evvaterdMiHbut�nnoyotemo. A|argeoca|eoyotembnDnpder�nany nnthese oyotemoreduceothe reopect�veperformance be|nvvthe tairgetbased nnthe numbernfdays the oyotembnDnrderwas �np|ace. TheSafe OeanDiHnk�ngWater Pnoject�ocurrent|yweUunderway. VVhenthe project �sonmp|eted,newand upgraded �nfiraotmcture vvD|pmv�defuUtreatmenttneast Sa�nt]nhnd16nk�ngwaterand move the west d16nk�ngvvateroyotemtnvveUwater. Theenfire project �oochedu|edfnroomp|et�nnatthe endnfZOl8vvhfthvvD|pnzv�dethe abDftytnreHab|ymeetthe stated targeto. MIN Measuire� Percentage of the tota�� inuirribeir of days the Performance IE�xpllanatilon |nduotha| onmpan�eo requ�re nnn pnt b|ewater�n th61rnpeirat�nna| processes. Pnzduct�nn vn|umeothat are |eoothan �nduotira| custnmerdemandocireatehardoh�pfnrcustnmemand can�mpactthe oompanyfinancaUy. ReHabDftyand oont�nu�tynfwater oupp|ytn�nduotry�o�mpnirtanttnpmv�deexM�ng�nduotryvv&hreHab|ewateroupp|yand �t�oa|on�mpnirtantfnrgmwthand eoonnmftdeve|npmentfnrfuture�nduotry. WIN vn|umenf�nduotira|wa erpnzducedand ouppHed bySa�nt]nhn VVatermeeto demando�nduotira|cuotnmemand the numbernfdays the vvater�oavaDab|e vv&hnut�ntermpt�nn Tairge-: |nduotr4|cuotnmerv6|umedemandomet l00%nfthe fime,every day nfthe year. Results: J� 00%, oerv�ce reHabDfty Performance IE�xpllanatilon |nduotha| onmpan�eo requ�re nnn pnt b|ewater�n th61rnpeirat�nna| processes. Pnzduct�nn vn|umeothat are |eoothan �nduotira| custnmerdemandocireatehardoh�pfnrcustnmemand can�mpactthe oompanyfinancaUy. ReHabDftyand oont�nu�tynfwater oupp|ytn�nduotry�o�mpnirtanttnpmv�deexM�ng�nduotryvv&hreHab|ewateroupp|yand �t�oa|on�mpnirtantfnrgmwthand eoonnmftdeve|npmentfnrfuture�nduotry. WIN Measuire: Percentage nfwastewater effluent oamp|eo that meetthe [8QD5and suspended onHdo appmva| Hm�tovv&h�n the repnirfingpe16nd set by DepairtmentnfEnv�mnment& Loca| Gnvemmentinthe QperafingAppnzva|o grantedtnthe City nfSa�nt]nhnfor each wastewater treatmentfacDfty Tairge-: l00%oompHancevv&hnperat�ng|Tm�to based nnoampHngrequ�rementoset by DepairtmentnfEnv�nznment & Loca| Gnvemmentfor [8QD5 and suspended onHdo Results: "11 00%,atthe omaUerfacDftateo (@ Needs Improvement Performance Explanation % Compliance with Wastewater Effluent Quality Standards Period - April 1, 2016 to March 31, 2017 CL 60% Eastern Villidgeville Lancaster Vorna Greenwood Wastewater Lagoon Heights Facility [Wee6ng effluent qua|tystandards iomzmeth�ngSa�nt]nhnWater isonmm�ttedtn—for pub|chea�th,our natura|env�nznment,and genera|onmmun�tyand eoonnmkdeve|npment. Hev�ngawa erfirnntandwaterwayofireenfuntreatedoewageaUnwothe[itytn meetits env�nznmenta|nbHgat�nnofor mun�6pa|wastewater vvhDeenhan6ngthe qua|tynf|ffe. [8QDandouopendedmzHdoarewaterqua|typarametemuoedtnasseoothequa|tynfthewaotematerafterthewateriotreatedina wastewater treatmentfacDfty. • "[8QD"nr"[arbnnacenuoNnchemfta|Oxygen Deman&ng[Watteir"meanothe carbnnacenuomatterthat onnoumes,by b�nchemfta|nx�dat�nn,oxygen d�oon|vedinwater. • "Suspended Solids" mmeanmany moUi�dmmatteircontained ineffluent that i�mretained on a fiUNeir of 2.0mmicmmmmeKme(14mm) or omaUerpnresize. Sa�nt]nhnWater iomeefing effluent oompHantstandards atthe |argertreamentfacDffieo:EastemWastewater TratmentFac|fty, [WDHdgevD|eWastewater TreatmentFacDfty,and the LancaoterLagnnn. Both the [WnmaH6ghtoand Greenwood Wastewater Treatment FacDft�eoare beyond th6ruseful asset |ffeand are unab|etn meetd�ocharge requ�remento. Both facDffieoare b61ng rep|acedinZOl7—ZOl8inaneffort tncnmeinto cnmpHance. (3 Collecting Data Performance Explanation Thegna|�otnreducethe [tyodeficttnbeab|etnfuUyfund nurassets nnthe fuU|ffecyc|e. Thmughthe Asset Management Pmgramand ntherfinanc4|ana|yo�o�n�t�at�ves,the Gty�ovvnrk�ngtnooUectthe data requ�redtnunderstand the fun&ng requ�rementotnma�nta�nnur�nfiraotructureassets. TheGtyexpects tnhave aState nfthe Infrastructure Report cnmp|etedbythe endnfZOl7. Uindeirstain&ng the state of the Gty's �infirastiructuire and the defi6t for fuin&ng aUows us to make better de6s�oins about how tnaUncateHm�tedreonurceotnma�nta�nthe mads,buD&ngs,vvaterand oewerfacDffies,parks,recreat�nnfacDffieotn nameafew, tnde|verthe oerv�ceothat addreoothe evn|Mngneedonfthe cnmmun�ty. Own Source Revenue wmemnwre: penenlageoftheopemling revenue comprised of own source revenue Target: mcrease own source revenue Results: 8.1G%ofthe2O17general fund opemting budgetismade oftheown source 0 Measuring Performance Explainatilon Own Source Revenue osoPercentage ofTotal Revenues (General Fund Operating) Own source revenues are funds generaLed by service areas wiLhin Lhe CiLy of SainUohn. �amp|esofown soune�venueincludes faci|hfu�ge fees, building permit� dee|opmentapp|ication fees, and otherco� recoveriesforsemices provided Lo others. This revenue does not include propeftftaxesand uncondiLiona|gmnts. The CiLy's abililLy Lo generalLe own revenue as a percenlLage of Lhe overall operaLing budgeL revenue has remained consLantover the |asLthreeyears with 2017 being 8.15%. For comparison, Fredericmn and Moncmn's percentage of revenue is 10.7% and Q3%respecLke|yin2O16. WIN Meammme: Pay aoyou gnaoapercentage nftnt |npeirafing expenses Tairge-: Increase amnuntthe Gt/oPays for cap�ta|out nf the nperafingbudget Results: 2.85%�n ZOl6,ao�gnfficantdecrease nver prev�nuoyeam 0 Measuring Performance ExplIanatilon "p"d="d"""d"v—'"=°`"pU d='d""d'v^"A" Pay aoyou gnaoapercentage nftnt |npeirat�ngexpenses meaoureothe|eve|nfcap�ta|fundedbynperat�ngexpenoeo.Payaoynugnreduceotheneedtnbnnmvvmnneytnfundcap�ta| expend�tures,hencereou|to�n�ntereotoav�ngoand |nvverdebt |eveL |nZOlGao�gnfficantpnirt�nnnfthe roadwork was reaUncatedtn the cajp�ta| oudget firoirn ojpeirat�ing. For coirrilpaidsoin, Firedeidctoin and IMoinctoin's Pay as you go percentages of olpeirafing expenses are l2.95%and 4.78%reopect�ve|y�n ZOlG. WIN Unconditional Grant Meammme: Unonnd�t�nna|girantaoapercentage nf tnta|irevenue Tairge-: Reduce dependence nnthe uncnnd�t�nna| grant Results: 13.17%nfthe ZOl7genera|fund revenue budget�omade nfthe uncnndffinna|grant 0 Measuring Unconditional Grants osoPercentage ofTotal Revenues (General Fund Operating Budget) Performance Explainatilon LJpdaLed annually— NeA updaLed January 201.8 Th�smetiftpmv�deoan�nd�cat�nnnnthe |eve|nfdependence nnextema|re/enuebeyond the oontnz|nfmun�6pa|gnvemment.The unoondffinna|grant�oafnnmu|abased grantfirnmthe Pmv�ncenfNew 8runmv�ckthat �ooeno�t�vetnpnpu|at�nnand tax base aooeoomentchangeo. Ah�gherpercentage means mun�c�pa|oerv�ceoaremoire vu|nerab|etncuts �fgrantoarereduced�nthe future. Thepercentage nfunoondffinna|grantoaopairtnftnta|revenuehas rema�nedcnnotantnverthe |aotthreeyears. Fnrcnmpaidonn, Fredeidctnn and [Wnnctnn'o dependence nn unoondffinna| grants �o much |nwerat 1.57% and 2.45% reopect�ve|y �n ZOlG. Ava16ety nffactors needtnbecnno�deredvvhenbenchmark�ng�nc|u&ngoerv�ce|eve|,oerv�cedeHverymnde|o(reonur6ng),and geography (�nfiraotmcture assets). wmemnwre: Annual LoLa|General Fund debtper mpha (based onCensus popu|ation) Target: Decrease debtper capiLayear over year Results: $1,733 general fund debt per capiLa in 2O16 0 Measuring Performance Explainatilon The OLYcontinuestomanage hslong lenndeb, which includes capping capita| invesLmenttoensure susLainab|edebtmanagement.Tota| General Funddebt per capiLa measures how much each citizenwou|d need topay toretirethetota|general fund debtofthe[hf. [apiLa|invesLmentfunding decisions need tobemade bysmtegicaUyeva|uatingcapiLa| requesLs. Moving forward toauzngTerm Financial Plan will help to ensure thatthe principal and interesL paymenLsare measured smtegicaUyagainsLotherprioriLiesand funding needs. General Fund Debt per Capita (Based on Census population) 0 Population = 68,043 "111 Population = 70,063 "111 Population = 67,575 Continuous Improvement Meammme: Amnuntnfoav�ngsrea|zedand nr projected based nnana|yo�o Tairge-: $Z [WDHnn d6Uamby201.8 Results: Projected tnbeQM target w&ha numbernfp|annedand cnmp|eted projects 0 Measuring Performance Explainatilon Realized orProjected Continuous Improvement Savings bjD $800 a- o $400 =� $zoo $o 2016 um 2018 a Savings generated orestimated — low risk mnot realizing savings � Projected savings — analysis for project not completed |n ZOl6,the City imp|ementeda[nnfinunuo|mprnvementPrngramaopairtnfthe mz|ut�ontnba|ancethe rs�ngcost nfpub|coerv�ce deHveryvvhDeoonfinu�ngtnaddreooct�zenexpectat�nno. Uo�ngthe LeanSix S�gmamethndn|ngy,the City ionnits way tnach�ev�ng the sav�ings tairget vv&h mnre than 25 pnojectootairted, cnmp|eted nrnn-gn�ngo�ncethe pnzgram was inffiated. Projects are already identffiedfor the rema�ndernfZOl7. Once aUprojects firnmZOlGarefinaHzed,oav�ngoareprojected tnbeappnzx�mate|y$G7Z,5OO. The City HaU Space Qpt�m�zat�nn Project that vvD| be oomp|eted in 201.8, has the pntent4| to ach�eve mnrethan $500\000 in oav�ngo vv&hthe ba|ancenfthe tairgetb6ngach�evedthnzughZOl7projects inc|u&ngafocus nnrevenue generat�nn.The[nnt�nunuo |mpnzvementteam is cnnotant|y manag�ngthe pnzgram to ensure Hm�ted recnumeoare used vv�oe|ytn ach�evethe stated tairget. COUNCIL REPORT M&C No. M&C 2017-162 Report Date June 07, 2017 Meeting Date June 12, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Public Input: Forest Hills District Recreation Facility Master Planning OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Tim O'Reilly Michael Hugenholtz I Jeff Trail RECOMMENDATION Your City Manager recommends Common Council receive and file this report. STRATEGIC ALIGNMENT The Master Planning described in this report aligns with Council's priority of investing in recreation experiences that create a sense of community pride. Enhancing the quality of Regional and District Recreation facilities such as the Forest Hills complex aligns with the City's Parks & Recreation Strategic Plan. REPORT On June 14, 2017 starting at 7 PM at Forest Hills School a public meeting will be held to gather input on potential future recreation facilities at the Forest Hills District Recreation complex. The discussion will be focused on a specific area as most of this complex is already developed with ball fields and a playground. The attached public notice contains further information. SERVICE AND FINANCIAL OUTCOMES A decision to construct any facilities proposed from this planning exercise would be left to future budget and investment priority deliberations and vetted through the City's Asset Management Program. ATTACHMENT Notice of Public Meeting 211 -2- Plublic Meleting Forest Hi[ls Park DevOopment The It of Sau t John w!H be hosting a pubfic meoing to, Mcuss future dovielopmont of the Forest Mlk Nsitrict Park. SipedficaHy, theaddiOon of splash ipaid has, been Ipropuuwsed to cornplentent the recreation area adjacent to the playground structures, Ttw meeUrg wfll provicle an opportunrty for pubkc feeAback to eirislure any fuillure devekip"nent meets d've ineeds of residents and users of the park. Merant ers of Sa,int John Comrnon Council, Mong Mth d m Oty's Pairks and Riecireafinn Staff, wM dkuss the scope of thetrop ou,'A project rind kitentions for its development, TIje Glenn Group U(JI, a W&cape archifted and park, pWnniing firm, w'01 quide the, pubfic drscussion, Bawd on pubhc 4iput, the Genn Group MR compl,ete a design plan fuir the site that MI guide arty future development, Weldnesday, Junie 14,201 17 Forest Hills Sc°hiooll (theatre") 7:001 PM, For more irifoirrn)fion, IpWse cointact 658-2,908 or W -SAINT JOHN Ph M COUNCIL REPORT M&C No. 2016-167 Report Date June 07, 2017 Meeting Date June 12, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Saint John Water — 2016 Annual Water Report OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Kendall Mason Brent McGovern m I Jeff Trail RECOMMENDATION It is recommended that Common Council receive and file this report summarizing the Saint John Water 2016 Annual Water Report. EXECUTIVE SUMMARY Municipalities in New Brunswick operate public drinking water systems under conditions set out in certificates of Approval to Operate drinking water treatment and distribution facilities. Developed by the Department of the Environment and Local Government (DELG), in collaboration with the Department of Health, these formal approvals set out standards for water treatment facilities, distribution systems and operators that strive to assure safe drinking water. The City of Saint John (as the Approval Holder) provides drinking water services to the public under authority of Approval to Operate W-1332: Drinking Water Treatment and Distribution Facilities. This Approval to Operate was issued by the New Brunswick Minister of the Environment effective April 1, 2016, and expired March 31, 2021. The certificate of Approval to Operate is a regulatory tool designed around the multi -barrier philosophy. All municipal water systems in New Brunswick are required to abide by the various conditions set out in Approvals to Operate drinking water treatment and distribution facilities. The standards set through the various conditions strive to ensure safe and reliable drinking water for all users. Saint John Water fully endorses the philosophy behind the need for strict regulation of systems supplying such a vital public service. -2 - ANNUAL REPORT A condition of the certificate requires submission of an Annual Report to the Department of the Environment and Local Government system regulator. The report provides pertinent technical and operating information to the regulator on the City's water systems including: • Monitoring results (daily/weekly/monthly data such as free chlorine residual, turbidity, pH, temperature, iron, manganese, etc.) • Monthly water production • Operational highlights (significant incidents and system improvements, changes, or additions); • Alarm log - major alarms • Summary of backflow prevention and cross -connection activities; • Summary of flushing activities; • Operator information (training, certifications, and staffing changes); • Public relations (notifications & public education) • List of major new extensions and/or renewals complete with analytical results (microbiological, organic & inorganic) PREVIOUS RESOLUTION November 2015; 2016 Utility Fund Capital Program Approved. (M&C No. 2015-224) November 2015; 2016 Utility Fund Operating Budget Approved. (M&C No. 2015-224) STRATEGIC ALIGNMENT This report aligns with Council's priority for Sustainable City Services and Municipal Infrastructure. PAE111 -3 - BACKGROUND Protective Barriers People must have water to live; good health depends on consuming adequate quantities of safe, clean drinking water. That water must be delivered, at the best cost possible, to Saint John homes, institutions and businesses in a state that is clear, colourless, odourless and free of disease -causing micro-organisms (pathogens) or harmful chemicals. The Drinking Water Service is a public service that provides drinking water to the community and is vital to the economic vitality of the region. This service includes the supply of water, treatment, testing, transmission and distribution, administration of the service, and billing and collections. Saint John Water manages its drinking water service based on the Multi -Barrier Approach from the water source to the user's tap. Drinking water quality must be assured through a series of protective barriers, for instance: • Source (Watershed) Protection; • Drinking Water Treatment; • Operations and Maintenance (including staff training, development and staff levels); • Monitoring and Alarms (Sampling Plan, SCADA monitoring system, and record keeping); • Distribution System (residual chlorine maintenance, total coliform sampling, E. coli sampling, water quality flushing, storage reservoirs, backflow prevention and cross connection control); and • Emergency Response (contingency plans, boil order responses, safety training, etc.). ANALYSIS The Saint John Water — 2016 Annual Water Report, with all its attachments, consists of hundreds of pages of facts and data. Rather than table the full voluminous document with Common Council, a summarized version with selected sections is provided. A full copy of the report with all appendices is on file with the Common Clerk and available on line. Saint John Water is responsible for the delivery of water and wastewater services on behalf of the City of Saint John. In accordance with Condition 39 of the Approval to Operate, the annual water report is intended to provide the (DELG) with pertinent information relating to operation of the municipal water system. -4 - Analytical Results The City of Saint John obtains its drinking water from primarily two watersheds — Spruce Lake (west) and Loch Lomond (east). The quality of water in the lakes that make up the watersheds is important to the final quality of treated potable water, particularly with the limited treatment that is provided. To that end, Saint John Water analyzed raw water sources in the eastern water system from ten locations and in the western water system from four locations. This raw water sampling is in addition to the water quality Sampling Plan approved by the DELG. The approved Water Sampling Plan from the DELG required that samples be collected weekly at thirty five locations across the three water distribution systems and microbiologically analyzed. Twenty of the sites are required to be analyzed semi-annually for inorganic parameters and quarterly for organic parameters. In addition to the testing noted above, numerous other water parameters are tested routinely to monitor system safety and drinking water quality. Water Production: Spruce Lake System Annual water production (raw and treated) during 2016 for the Spruce Lake system was approximately 42.3 billion litres, an increase of 8.1 billion litres over 2015 annual Spruce Lake water production, which was 34.2 billion litres. A comparison of water production for previous four years can be seen in the Table below. 2016 Annual Water Production (raw and treated) — Spruce Lake In 2016, there was no flow from the East system crossing the Reversing Falls Bridge to the West system from January to May and again from mid-August to December. The January to May shutdown was to facilitate repair work on the 900 mm transmission main while the mid-August to December shutdown was to conserve water in the Loch Lomond Watershed due to dry spring and summer which drastically reduced the water levels in both the east and west watersheds. During these times when the 900 mm transmission main was out of service the entire west side was supplied from West water only, and all water delivered to -5 - Irving Pulp and Paper (IPP) flowed via the 1500 mm west raw water transmission main from Spruce Lake. While the 900 mm transmission main was in service, Irving Pulp and Paper (IPP) was supplied based on the historical operating split of approximately one-third from east and two-thirds from west. Annual treated water production during 2016 for the Spruce Lake system was approximately 3.47 billion litres, up from 3.45 billion litres in 2015. Also, in 2016, the peak daily treated water production was 21.2 ML, an increase from 2015 which was 17.3 ML. Table: Spruce Lake System 2016 Treated Water Production Table: Spruce Lake System 2016 Treated Water Production '(excludes raw water to Coleson Cove and IPP) When the water level in Spruce Lake drops to approximately 60 meters, Saint John Water turns on the Musquash Pump Station and transfers water from the East Musquash watershed to Menzies Lake. This inter -basin transfer is necessary to provide for the industrial demand and to assure adequate lake levels in Spruce Lake for domestic use in times of low precipitation. A total volume of 23.726 billion litres was transferred during a total of 182 days of pumping in 2016. For comparison purposes, the previous four year's inter -basin transfers are shown in table below. PAIN -6 - Table: Musquash — Menzies Lake Interbasin Transfer Water Production: Loch Lomond System During 2016, annual water production for the Loch Lomond system (raw and treated) was 31.7 billion litres, a decrease of 4.7 billion litres over 2015 Loch Lomond water production, which was 36.4 billion litres. This reduction can be contributed to the reduced flow across the Reversing Falls Bridge via the 900mm transmission main as mentioned previously. For comparison purposes, the table below shows the total annual water production (raw and treated) for the previous four years. Table: 2016 Annual Water Production (raw and treated) — Loch Lomond System PAF -11 -7 - Figure: 2016 Loch Lomond System Monthly Production Annual treated water production for 2016 for the Loch Lomond system was approximately 26.3 billion litres, a decrease of 6.7 billion litres from 2015 water production, which was 33.0 billion litres. In 2016, peak daily production was 144.2 ML a decrease from 2015 which was 147.1 ML. Table: Loch Lomond Svstem 2016 Treated Water Production 90.9 2,094.9 90.0 1,956.5 88.1 2,034.6 91.3 1,965.3 84.2 1,977.8 144.2 3,000.4 134.0 3,143.8 140.1 2,592.7 79.2 1,859.4 77.9 1,666.6 73.7 1,720.4 143.6 2,243.8 26,256.2 (excludes raw water spillage to Irving Paper) Water Production - Combined Systems Combining the 2016 average daily water production for both the western and eastern systems (excluding Harbourview Wells) shows the overall system production (east and west combined) was approximately 203 ML per day compared to 193 ML per day in 2015. PA&61 -8 - CHEMICAL CONSUMPTION During 2016, a total of 119.8 tonnes of gaseous chlorine were purchased for the Loch Lomond System, 147.7 tonnes of sodium hypochlorite for the Spruce Lake. Table: Chemical Consumptions by Year 171.5 136.1 144.2 166.6 158.3 158.7 127.9 228.2 128.2 206.8 174.8 159.8 OPERATIONAL HIGHLIGHTS Saint John Water manages its drinking water service based on the Multi -Barrier Approach from the water source to the user's tap. Drinking water quality must be assured through a series of protective barriers. Source water (watershed) protection is the first barrier. To aid in this, both Spruce Lake and Loch Lomond watersheds are protected under the Province of New Brunswick's Watershed Protection Area Designation Order. This order places various restrictions on the types of activities allowed on either the watercourse or surrounding land. In general, it is much less expensive to prevent negative impacts to watersheds than site remediation after an incident has occurred. f X91 -9 - In 2016, like previous years, we received various public concerns from home owners around the Loch Lomond watershed related to misuse and illegal dumping on city owned property. Operational staff increased surveillance in these areas and in some cases erected signs and barriers in the affected areas in an attempt to curtail these activities. Staff also removed several truckloads of garbage from these sites. Saint John Water engaged the services of a consultant to conduct safety inspections of all city owned dams within the East and West watersheds. This activity took place over 2 days in mid-November. The purpose of this exercise was to help operations determine the current state of the various structures and to develop a benchmark for further inspections. In 2016, Saint John Water Staff responded to 61 watermain breaks, 9 less than 2015. The mains ranged in size from 50mm to 1050 mm in diameter. In March 2016, Saint John Water repaired a 1050mm transmission main along Pipeline Road that was leaking from a joint. The repairs to the 1050 mm transmission main were completed under positive pressure and the transmission main was returned to service once the repair was completed. Saint John Water experienced a transmission main failure on December 13, 2016 that resulted in boil order for East Saint John. Operator Training & Certification Saint John Water continues to make advances in the operation and maintenance of our water and wastewater systems and the pivotal role they play in providing for the protection of public health and the delivery of a vital service. The City of Saint John continues to work with the New Brunswick Community College — Saint John in developing training programs for its water and wastewater operators. The training has been attended by City of Saint John staff, numerous other municipalities from New Brunswick and by private companies. A detailed training and certification summary is included in the annual report. 221 -10 - SERVICE AND FINANCIAL OUTCOMES Staff have forwarded the Saint John Water 2016 Annual Water Report to the DELG and the Department of Health on behalf of the City of Saint John (Approval Holder). An electronic version of the full 2016 Annual Report is available on the City of Saint John Web site. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A 0% COUNCIL REPORT M&C No. 2017-164 Report Date June 07, 2017 Meeting Date June 12, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Street Closures Uptown OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Michael Hugenholtz I Jeff Trail RECOMMENDATION That Council reconsider the proposal to close streets at such a time that more details are known and full consultation with affected residents and businesses has been performed. PREVIOUS RESOLUTION At the last session of Council a request by Councilor Armstrong to close select streets in the Uptown area temporarily was referred to staff for a report. Click here to eWer anv J)reViOUS releV�IW reSOILfliOn STRATEGIC ALIGNMENT This report aligns with Council's Priority for Vibrant Safe Community, specifically as it relates to increasing the vibrancy of the Uptown core. REPORT The proposal is to close Grannan Lane between Germain & Canterbury, Canterbury between Grannan Lane & Princess Street. In addition the parking spots on the north side of Princess Street between Canterbury & Prince William Streets. This would take place on Friday and Saturday evenings for five weekends over the summer (tentatively between June 30th and July 30th) While at present there is no 'event', or specific programming planned for this space it is the intent for the collection of businesses in this area to work together to organize something by the time the streets are actually closed. -2 - In terms of process, closure of these streets could be accomplished by the passing of a by-law allowing for the temporary street closures on the selected dates. This would need to receive first and second reading, followed by third reading at the next meeting. The Municipalities Act requires the publication of of a 'notice of intention' to consider the passing of such a by-law once a week for at least two consecutive weeks preceding the first and second reading. If Council were to direct staff this evening to publish the notice the first and second reading of the by-law could be considered at the June 26th meeting at the earliest, then third reading at the July 10th meeting of Council. The earliest the street closure could take effect then would be for the weekend of July 14th & 15tH Feedback from Others Staff have connected with Uptown Saint John to discuss this proposal. While supportive of the idea of street closures in general, they raised a number of concerns: • That all businesses and residents in the area impacted be consulted • That a street closure without an actual event, or programming for the street space is not an ideal way to trial this • That a policy be developed to provide more clarity on the circumstances in which a street closure would be considered, and to more clearly define processes, roles and responsibilities Staff have spoken with Historica Properties who own several buildings in the area and lease space to business and residents. In general they are supportive of street closures provided there is a clear plan to manage the impacts on various tenants and business owners in the area. Critical for them is the ability to maintain access to the parking space off Grannan Lane behind the buildings on King Street. This lot is used by many of their residents for parking, which would be inaccessible under this proposal in its current form. The Fire Department has indicated that they do not have any objections to the proposed street closures provided the following conditions are met: ➢ Emergency contact person name and contact number are provide to the Saint John Fire Department and Public Safety Communication Centre (PSCC). ➢ In the event of an emergency within the area of the Street Closures the responsible person for the event shall have the barricades removed to allow full access to the responding emergence vehicles. ➢ The Saint John Fire Department and other emergency services are to be notified via our (PSCC) 649-6030. When the Streets have been closed and when the streets have been reopened to through traffic. POzl -3 - A final draft of the proposed Street Closures, Time and Dates be submitted to the Saint John Fire Department, this will allow Operational Staff to become familiar with the affected areas. Preliminary feedback has been received from Saint John Police who have similar concerns as Fire Department in terms of access to the site in case of emergency. In addition, Police have raised the possibility that noise could be an issue if people congregate on the street and stay later than usual. Staff have yet to connect with Ambulance NB for their feedback. Additional Considerations There are some additional concerns that should be addressed as part of the planning for this street closure and associated events. First is the potential for noise disruption to local residents. The Uptown area has experienced a 15% increase in population in the last census. As the City tries to draw even more residents Uptown there exists the potential for conflicts between the bars & restaurants and residents. Council has heard specific complaints in the last few months. This risk only increases with the possibility of street closures and associated programming or events and will need to be carefully managed. Event programming may also generate the need for additional security or police presence depending on the anticipated attendance and the availability of alcohol outside of the existing establishments. Recommendation It is staff's view that there still remain a number of concerns with this proposal. These are all not insurmountable but need appropriate attention to ensure this street closure will be a success. Staff recommend that once there is a firm proposal for an event or programming for this space and sufficient due diligence has been done we return to Council with the appropriate By Law amendments to effect this street closure. SERVICE AND FINANCIAL OUTCOMES There are potentially financial implications depending on the details of the event. There are limited City resources working on the evenings in question. If City staff are required to put up and take down the barricades, or provide clean- up of the street after the event there could be additional overtime costs of doing so. Chc k he'e ° ter enzm text, ust atttatc.°Vz lleurts n'ehted to a'ej)mt. OR FINANCE COMMITTEE REPORT Report Date May 31, 2017 Meeting Date June 12, 2017 His Worship Mayor Darling and Members of Common Council SUBJECT: City of Saint John Investment Policy Statement OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Chair — Finance Committee Councillor Merrithew Kevin Fudge Jeff Trail RECOMMENDATION It is recommended that Common Council approve the City of Saint John Investment Policy Statement attached as Appendix A. EXECUTIVE SUMMARY The purpose of this report is to provide Council with a revenue generating opportunity through the acceptance of an Investment Policy. The Policy primary objectives are principal protection and meeting daily cash flow demands with an opportunity to generate some additional interest revenue. PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT This report aligns with Council's priorities of being fiscally responsible. This Policy will allow potential opportunities to generate additional revenue. REPORT On May 30, 2017 the Finance Committee was provided a presentation on an Investment Policy along with a Report, an Investment Policy and Guidelines. Finance and Administrative services currently manages cash relating to the General Operating Fund, Utility Operating Fund, General and Utility Capital Budgets, various Operating and Capital Reserve Funds, Gas Tax funds, and other cash held for future payment of long term liabilities. 226 -2 - The purpose of the report is to present to Common Council the Investment Policy Statement as recommended by the Finance Committee. This Policy will guide future decisions around the investing of public funds in a manner that will provide an optimal blend of principle protection and investment returns, while meeting the daily cash flow and liquidity demands of the City of Saint John. It will comply with statutory requirements of the Municipalities Act, the Control of Municipalities Act, and the Trustees Act of the Province of New Brunswick. The Policy and administrative guidelines were established using best practices as set out by the Government Finance Officers Association (GFOA), as well as reviewing policies established by the City of Fredericton and Halifax Regional Municipality. The primary objective in managing public funds is the protection of principle. Liquidity or access to funds, followed by the return on investments are the other objectives but neither will be given more weight than protection of principle. The Policy and the administrative guidelines provide a detailed listing of responsibilities when it comes to investing the City's funds. This will provide insurance that City staff is reviewing the Policy as needed, reviewing and validating the performance of the investment and reporting to the Finance Committee on a yearly basis. The types of investments that are permitted, risk tolerance, and reporting requirements are in the guidelines to ensure that objectives of the investment are being followed which are: safety of principal, liquidity and return on investment. The City has received payments from Regional Development Corporation in relation to the Province's commitment to the Safe Clean Drinking Water Project, as well as Council's prudent fiscal response in setting up various reserves for the Safe Clean Drinking Water project and a General Operating Reserve. The Policy would allow the City an opportunity to earn additional interest revenue on funds not needed for the day to day operations. SERVICE AND FINANCIAL OUTCOMES The Investment Policy will allow City staff to earn additional revenue when the opportunity provides itself and in a way that protects the taxpayer funds. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS These guidelines were established using best practices as set out by the Government Finance Officers Association (GFOA), as well as reviewing policies established by the City of Fredericton, Halifax Regional Municipality, City of Winnipeg and City of White Rock. Finance also consulted with the City Solicitors office and had the auditors for the City of Saint John review. ATTACHMENTS Appendix A: Investment Policy Statement NOW INVESTMENT POLICY CITY OF SAINT JOHN POLICY STATEMENT POLICY SECTION: FINANCE AND ADMINISTRATIVE SERVICE 1. POLICY STATEMENT The City of Saint John invests funds, not required for operating cash flow, to ensure maximized return on its investment for the desired risk level. The City of Saint John shall invest funds, not required in operating cash flow, in a manner which will provide a best optimal mix of investments returns and principal protection while ensuring the daily cash flow and liquidity demands of the municipality are met. The City of Saint John shall comply with all applicable provincial legislation including but not limited to the Municipalities Act, the Municipal Capital Borrowing Act, New Brunswick Municipal Finance Corporation Act, Municipal Debentures Act and the Trustees Act. The Commissioner of Finance shall manage the investments of the municipality in a prudent manner in accordance with this Investment Management Policy and related documentation. Specific objectives of the Investment Management Policy are to: Principal Protection Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the safety of principal, and the preservation of the purchasing power of principal in the overall Fund in the short, medium, and long-term. The goal is to manage credit risk, interest rate risk, and inflation risk. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. Return on Investment The Fund shall be constructed with the objective of attaining, at minimum, a benchmark rate of return throughout varying budgetary and economic cycles, taking into account investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the preservation of capital and liquidity objectives. PIN:] J New Services • Permit Mapping Tool • Large Development Support 140 building 83% 1 permits issued O ° Pr° eC'� �m r � G//%�� r $250 000 • 11 residential units created • Value of largest project: $24,137,641 (building related) • Value of smallest project: $400(interior renovations) ► ► � I � J FOR • A LE J I I S f J June 12, 2017 Deputy Mayor and Councillors Subject: Third Quarter Funding for Saint John Waterfront Development and Saint John Industrial Parks The Committee of the Whole, having met on June 12, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council approves that Saint John Waterfront Development and Saint John Industrial Parks be allocated third quarter funding in the amount of $67,500.00 each. This would be part of the 2017 Economic Development Funding envelope approved by Common Council on December 5th, 2016. The release of these funds is conditional on Council receiving a letter from each organization indicating that they are prepared to fulfill the terms and conditions of their mandate letters. Sincerely, Don Darling Mayor 016 "XI dd " 10TIN PQ Box 1971 " ainflohn, NB, ('.anada III 21 41.1 CA!, 19" d S,Ait john, N 3, °ana da III � , 4d.1 230 June 12, 2017 Deputy Mayor and Councillors Subject: IAFF Saint John Fire Fighters' Association — Arbitrator for Kingston and Campbell Grievance The Committee of the Whole, having met on June 12, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council appoints Mr. Garry Sudul to serve as the City's nominee on an Arbitration Board constituted to consider two grievances filed by Local 771 respecting statutory holiday pay and that Ms. Chantal Gauthier be appointed to serve as the City's nominee on an Arbitration Board constituted to consider two grievances filed by Local 771 respecting benefits under An Act Respecting the Saint John Firefighters' Association. Sincerely, Don Darling Mayor i i h.`., 4L:I o"1n1 ,�iU 11 � -I_�Il 231 June 12, 2017 Deputy Mayor and Councillors Subject: Recommended Appointments to Committees The Committee of the Whole, having met on June 12, 2017, imade the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on June 12, 2017, Common Council approves the following appointments: Central Peninsula Neighbourhood Action Team: to appoint Andrew Miller effective June 12, 2017 until the neighbourhood plan is complete. Harbour Station Commission: to re -appoint Edward Keyes for a three year term from July 19, 2017 to July 19, 2020. Heritage Development Board: to appoint Peter Josselyn for a three year term from July 8, 2017 to July 8, 2020. Jeux Canada Games Foundation: to appoint Clare Northcott for a three year term from July 8, 2017 to July 8, 2020. Saint John Board of Police Commissioners: to re -appoint Jennifer Carhart for a three year term from July 22, 2017 to July 22, 2020; to re -appoint Brian Boudreau for a three year term from August 19, 2017 to August 19, 2020. Saint John Community Arts Board: to re -appoint Joanna Everitt and Carolyn Radcliffe for a three year term from July 8, 2017 to July 8, 2020. PRO Kids: to appoint Sarah Gander and Chris Daigle each for a three year term from June 12, 2017 to June 12, 2020. Sincerely, '�� I L]Qp Darling, Mayor d �f AIN]" W.FI.N ��!O Ilh ox 'm 71 Saint John, INS Canada w ,° 1 III w�wws hitphn_ :- , � C P11971 i `idw nl X14 1]�. 11-1 Hl 232 911. r The Imy iDf whatpohn June 12, 2017 Deputy Mayor and Councillors Subject: City Manager Performance Review by Ad Hoc Committee The Committee of the Whole, having met on June 12, 2017, made the following recommendation: RESOLVED that the City Manager's Performance Review Committee consist of the Mayor as Chair and Councillors Reardon and Merrithew. Sincerely, Don Darling Mayor S'Af°IN 1" Jf"IT" 11 , 11,071`,jfirtt k:khr� , NU,, E21. ill f" 11�7� ��,u�� .,�,�1rii, Ile .tt� C,'u tmla E2, fl -1 233