2017-06-06 Growth Committee Agenda Packet - Open SessionCity of Saint John
Growth Committee - Open Session
AGENDA
Tuesday, June 6, 2017
2:30 pm
8th Floor Boardroom, City Hall
1. Call to Order
Pages
1.1 Approval of Minutes - May 2, 2017 1 - 3
1.2 Roadmap Implementation Work Plan Update
1.2.1 Overview: 2017 Work Plan: Road Map for Smart Growth 4-10
1.2.1.1 Development Activity - Verbal Update 11 - 11
1.2.1.2 Building Permit Mapping Tool - Verbal
Update/Presentation
1.2.1.3 Large Scale Project Support - Verbal Update
1.2.1.4 Neighbourhood Plan Update - Verbal Update
1.2.1.5 Request for Proposals on Municipal Land - Verbal Update
1.3 Community Standards Enforcement 12-14
1.4 Presentation / Briefing on Sandy Point Development 15-51
1 Poeta Sy:1
City of Saint John
Growth Committee Meeting
Tuesday, June 6, 2017
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en fran�ais pour une r6union de Conseil communal, veuillez
contacter le bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant
to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will
make a decision(s) in that respect in Open Session:
2:00 p.m., 8th Floor Boardroom, City Hall
1.1 Approval of Minutes 10.2(4)
1.2 Financial Matter 10.2(4)(c)
1.3 Land Matter 10.2(4)(4)
1.4 Financial Matter 10.2(4)(c)
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MINUTES - OPEN SESSION GROWTH COMMITTEE MEETING
MAY 2, 2017 AT 12:30 P.M.
Stn FLOOR BOARDROOM, CITY HALL
Present: Mayor D. Darling
Deputy Mayor S. McAlary
Councillor G. Lowe
Councillor J. MacKenzie
Councillor B. Armstrong
Councillor R. Strowbridge
Also
Present: City Manager J. Trail
Commissioner Growth and Community Development J. Hamilton
Deputy Commissioner Growth and Community Development P. Ouellette
Public Affairs Advisor Growth and Community Development S. Somerville
Strategic Advisor Mayor's Office J. Isada
Deputy Commissioner Building and Inspection Services A. Poffenroth
Technical Services Engineer R. Van Wart
Director Strategic Real Estate Services S. Carson
Administrative Assistant K. Tibbits
1. Meeting Called To Order
Mayor Darling called the Growth Committee open session meeting to order.
1.1 Approval of Minutes
1.1.1 Minutes of January 10, 2017
1.1.2 Minutes of February 28. 2017
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the minutes of January 10, 2017 and February 28, 2017 respectively be
adopted.
MOTION CARRIED.
1.2 Roadmap for Smart Growth
1.2.1 2017 Roadmap Work Plan and Update
1.2.1.1 2017 Work Plan
1.2.1.2 Portfolio Overview
1.2.1.3 Feedback on Roll -Out of Roadmap
Mr. Ouellette provided an update on the work plan, noting that it is a fluid document that could
informal gathering of those in real estate within the City. One of the goals is to review
municipally owned property to ensure a common understanding and ensure alignment with the
priorities of the Growth Committee and Council. This group is focused on active files to
determine how development can best be moved forward in the community.
Steve Carson has assumed the role of Director Strategic Real Estate Services to lead the real
estate alignment exercise which includes a discovery and analysis of the strengths, weaknesses,
and opportunities of the current structure around real estate. A recommendation will go to
Council regarding the optimal organization structure for real estate with a more streamlined
approach, as opposed to having three different groups working independently of one another.
Consideration will be given to governance, organizational structure and resource needs
required in order to grow the tax base effectively.
Mr. Ouellette commented on the new human resources required as a result of the work plan
including a Financial and Economic Analyst, a redistribution of an existing role, and a Population
Growth Manager which is a new position.
(Mr. Trail withdrew from the meeting)
Mr. Ouellette commented on feedback from the community on the roll-out of the road map,
noting that the community is anticipating positive development in the near future. Citizens are
not always aware of the development that is being undertaken, noting the importance of
promoting the community.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the Growth Committee send a letter of encouragement to Saint John Non -Profit
Housing to investigate the feasibility of constructing a six -storey wood frame construction at
the Wellington Row location.
MOTION CARRIED.
1.2.2 Updated Vacant and Dangerous Building Program
Ms. Van Wart provided an update on the new accelerated vacant and dangerous building
program. There is an increased focus on the South Central Peninsula with a targeted increase
of 35% over previous years in the number of resolved cases. Resolved cases include properties
identified for demolition as well as properties that will be repaired and re -occupied through
positive intervention, possibly through the use of the development incentive program. There is
a target demolition of 38 cases, approximately a 50% increase from previous years' average,
half of which is anticipated to be City initiated demolitions and half owner initiated demolitions.
An additional resource will be hired from May to August to assist in the positive intervention of
low priority properties. This will allow for an increased number of Notices to Comply to be
issued during these months. There will be service level impacts due to the accelerated nature
of the program within Growth and Community Services as a result.
Ms. Van Wart provided an overview of the updated priority matrix which reflects the feedback
received from the Growth Committee. Modifications include a new category for the South
Central Peninsula, increased priority on public safety, introduction of a scale rating system for
the amount of time the building has been vacant, and removal of the fire hazard criteria due to
duplication within other criteria.
Responding to a comment, Ms. Poffenroth stated that there are limitations in the existing
legislative framework in that the Citv cannot impose fines on its own without aoina to court and
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investigate possible ways to recover costs associated to vacant buildings.
1.2.3 Value Proposition Profiling Exercise
Referring to the submitted presentation entitled, "Value Proposition Development Proposal",
Ms. Somerville discussed the approach and methodology to the value proposition exercise. As
part of the roadmap for Smart Growth, the City has indicated a desire to identify its unique
value proposition. It is a statement of the City's primary benefits, or differentiator, from other
municipalities, in trying to attract people, jobs and growth to the community and used to
promote the City. The goal is to come to an agreement with other stakeholders and to identify
a clear statement that defines exactly what we are, who we are targeting, and why Saint John is
different from other municipalities.
Moved by Councillor MacKenzie, seconded by Councillor Armstrong
RESOLVED that the Growth Committee direct the City Manager to proceed with the
implementation of the Value Proposition Exercise as presented.
LTA [0000114L1:k]k]11191
(Councillor MacKenzie withdrew from the meeting)
1.3 Proposed 2017 Growth Committee Meeting Schedule
Moved by Councillor Armstrong, seconded by Councillor Lowe:
RESOLVED that the proposed 2017 Growth Committee Meeting schedule be approved as
submitted.
MOTION CARRIED.
Adjournment
Moved by Councillor Armstrong, seconded by Councillor Lowe:
RESOLVED that the Growth Committee meeting of May 2, 2017 be adjourned.
MOTION CARRIED.
The Growth Committee meeting held on May 2, 2017 was adjourned at 2:10 p.m.
Chair
Recording Secretary
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• Permit Mapping Tool
• Large Development Support
140 building 83%
1
permits issued O ° Pr° eC'�
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• 11 residential units created
• Value of largest project: $24,137,641
(building related)
• Value of smallest project: $400(interior
renovations) ► ►
� I �
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FOR
•
A LE
J I I S f J
GROWTH COMMITTEE REPORT
M&C No.
# fri.tild cm sharel.roint
Report Date
June 01, 2017
Meeting Date
June 06, 2017
Service Area
Growth and Community
Development Services
His Worship Mayor Don Darling and Members of the Growth Committee
SUBJECT: Community Standards Officer Pilot Program 6 Months to 1 Year
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of the Growth Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadL4
City Manager
Amy Poffenroth
Jacqueline Hamilton
m
I Jeff Trail
RECOMMENDATION
Your City Manager recommends that this report be received and filed.
EXECUTIVE SUMMARY
Growth and Community Development Services is implementing a Community
Standards pilot program which will focus on issues that directly impact the
aesthetics, enjoyment and pride of a neighbourhood, including unsightly
premises and garbage issues, zoning infractions and general upkeep of
properties. The cost of this six month pilot program (with the possibility of an
extension up to one year) is approximately $35,000 which is made possible
through expected savings within the Growth and Community Development 2017
budget.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
This issue relates to Council's priority of a Vibrant, Safe City.
REPORT
12
-2 -
The One -Stop Development Shop service model recommended a position within
Growth and Community Development Services which focused on Community
Standards compliance, or what has in the past been referred to Non -life safety
compliance.
With expected budget savings within the Growth and Community Development
Services approved budget envelop for 2017, the department will be
implementing a pilot program for six months to one year (one year pending
budget approval for 2018) to focus compliance efforts on Community Standards.
The program would focus on issues that directly impact the aesthetics,
enjoyment and pride of a neighbourhood, including:
• Unsightly premises and garbage issues (coordination with Sanitation
service area);
• Zoning by-law issues (ie. signage, illegal use of property);
• Upkeep and maintenance of properties.
Cost of the six month pilot program is estimated at $35,000, including salary,
benefits and operating expenses.
The position, Community Standards Officer, would be new to the organization,
with a skillset focused on experience and education around by-law compliance,
by-law file conclusion, education and awareness, similar to other municipalities
across Canada. The Officer would take a proactive approach with property
owners, encouraging compliance through a combination of education/awareness
and written notices.
Staff is currently working with Human Resources to scope the new role, develop
the job description, and address any union -related issues.
Staff will report back to the Growth Committee and/or Council later in the Fall to
advise on the experience with the program, number of resolved cases and a
recommendation for next steps.
SERVICE AND FINANCIAL OUTCOMES
See Roadmap for more details.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
13
ATTACHMENTS
N/A
14
-3 -
GROWTH COMMITTEE REPORT
M&C No.
# fri.tild cm sharel.roint
Report Date
June 01, 2017
Meeting Date
June 06, 2017
Service Area
Growth and Community
Development Services
His Worship Mayor Don Darling and Members of the Growth Committee
SUBJECT: Sandy Point Road Development
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council.
AUTHORIZATION
Primary Author
Commissioner/Dept. HeadL4
City Manager
Phil Ouellette
Jacqueline Hamilton
m
I Jeff Trail
RECOMMENDATION
Staff recommends that Growth Committee:
Direct the City Manager to report back to the Growth Committee by August 2017
with a detailed plan to initiate necessary approvals, public engagement,
timelines and other considerations for potential development of PID # 00418129
on Sandy Point Road.
EXECUTIVE SUMMARY
Staff will be reviewing an overview presentation of past research and
considerations associated with development of municipal lands along Sandy
Point Road. The presentation will include important context and lessons learned
from past efforts to consider development along Sandy Point Road, including the
following items: feedback collected from citizens, Common Council decision
points, third -party analysis, properties and timelines. The presentation will also
seek to provide clarity on the current status of municipal lands along Sandy Point
Road, in terms of zoning, major restrictions, and existing municipal
infrastructure.
In addition, the Growth Committee will receive a recommendation from Staff to
bring additional clarity and focus for the remainder of 2017 on the Roadmap for
Smart Growth's Action Item #30: "Review and pursue Sandy Point Road
municipal property development opportunities." Staff are recommending, as a
15
-2 -
first step to pursuing action item #30 of the Roadmap, that the Growth
Committee direct staff to prioritize their focus and due diligence on PID #
00418129 on Sandy Point Road and report back to the Growth Committee on
next steps.
PREVIOUS RESOLUTION
Saint John Common Council adopted the Roadmap for Smart Growth on Monday
March 27th, 2017, which includes Action Item #30: "Review and pursue Sandy
Point Road municipal property development opportunities."
On Monday May 29th, Common Council referred the following motion to the
Growth Committee: ""Review and pursue Sandy Point Road municipal property
development opportunities" and "Review and pursue Tucker Park (municipal -
owned land) development opportunities" be removed from the Saint John
Roadmap for Smart Growth."
STRATEGIC ALIGNMENT
Common Council has adopted a new set of Council Priorities: 2016-2020 in early
November 2016, and under the heading of "Growth and Prosperity," the
following is stated: "Saint John is recognized by residents and businesses as a
positive and supportive city. We grow in a smart way and attract talent,
innovation and opportunities so all people can thrive." In addition, Council
adopted key performance indicators to evaluate its ability to Grow SJ, including,
among others: "Building permit value," "Change in tax base assessment within
the City," "Change in population." Finally, Saint John Common Council adopted
the Roadmap for Smart Growth on Monday March 27th, 2017.
REPORT
Background
As it currently stands, when the Roadmap for Smart Growth identifies the
municipal properties along Sandy Point Road, it is referencing a portion of 14
unique parcels of municipally -owned properties (see slide #10 in attached
presentation).
Staff have prepared a presentation of past research and considerations
associated with development of municipal lands along Sandy Point Road. The
presentation includes:
• A chronology of events since 2004;
-3-
• Summary of the consultant's statement of professional opinion;
• Staff 2011 recommendations;
• Staff current recommendation;
• Current zoning and other limitations for development; and,
• Previous Council directives.
The chronology of events discussed in the presentation occurred between 2004
and 2011, at which point, Common Council directed not to proceed with
development as had been recommended by staff and consultants, but rather to
initiate the process to rezone the properties to "P" (Park). At the same time, a
moratorium on development of municipally owned land was adopted through a
motion put forward at the Council meeting. The motion prohibited development
on these lands until such a time as the new Municipal Plan was adopted, which
occurred in 2012.
The outcome of the investigation and analysis that occurred between 2004 and
2011 has resulted in this area of Sandy Point Road being placed in the Park and
Natural Areas land use designation and the "P" (Park) zone. The development of
any of the lands subject to the previous Sandy Point Road study would be
required to go through Plan amendment and rezoning process.
Next Steps
In defining how to best approach Action Item #30 of the Roadmap for Smart
Growth, Staff are proposing an incremental approach, including the ongoing
assessment of market interest, public engagement, municipal approvals and
maximum and best use of space. Instead of completing due diligence on all 13
parcels of municipally -owned properties along Sandy Point Road, Staff
recommend that the Growth Committee focus -in on one particular parcel as a
first step.
For a variety of reasons, Staff are recommending that 1671 Sandy Point Road
(PID # 00418129) is an ideal first step for development focus. The site not only
has pre-existing water and sewer services at the street but storm sewer
infrastructure into the parcel. Further, this site has some degree of preparation
for development with clearing, grubbing the land, adding fill and the
establishment of rock base pads. This site was used as an area for the placement
of clean fill and rock as a result of a major road realignment and servicing project
in the area over 10 years ago. Sensitive development of the site also has
potential to leverage new tax base that could support park improvements.
In addition, Staff are aware of past market interest in this particular site, and
believe starting with this property is an ideal opportunity to test market interest
17
in development along Sandy Point Road and determine how the volume of
interest should inform the strategy to pursue other parcels on Sandy Point Road.
Staff are recommending to return to the Growth Committee by August 2017
with fully defined next steps to proceed with development on PID # 00418129,
which will include the following facets:
• Analysis on maximum and best use;
• Proposed municipal approvals;
• Key zoning considerations;
• Necessary public engagement;
• Necessary information sharing;
• Timelines.
Once the Growth Committee has received the Staff report in August 2017, the
Committee's recommendation will require Common Council approvals in order
to proceed.
SERVICE AND FINANCIAL OUTCOMES
The objective through the Roadmap for Smart Growth to pursue and review key
parcels of municipal property is to investigate the potential of suitable
development opportunities in order to generate tax base growth for Saint John.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report was assembled with the prior input from the following departments
and divisions within the City of Saint John: Solicitor's Office, Planning,
Infrastructure Planning, Finance and Administrative Services, Real Estate
Division, City Manager's Office and Saint John Development Corporation.
ATTACHMENTS
Background Presentation on Sandy Point Development
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o
to
U
CL
0
'Q1s' \
u