2017-03-06_Committee of the Whole Open Minutes2017-1
Committee of the Whole Meeting Open Session
March 6, 2017
Minutes of the Committee of the Whole Meeting Open to the Public
Monday, March 6, 2017 at 4:00 p.m.
8t" Floor Boardroom, City Hall
Present: Mayor Don Darling
Deputy Mayor Shirley McAlary
Councillor -at -Large Gary Sullivan
Councillor Ward 1 Blake Armstrong
Councillor Ward 1 Greg Norton
Councillor Ward 2 John MacKenzie
Councillor Ward 2 Sean Casey
Councillor Ward 3 Donna Reardon
Councillor Ward 3 Gerry Lowe
Councillor Ward 4 David Merrithew
Councillor Ward 4 Ray Strowbridge
Absent: City Manager J. Trail
Also
Present: Acting City Manager / Commissioner Growth and Community Development J.
Hamilton
Deputy City Manager, N. Jacobsen
Commissioner Saint John Water B. McGovern
Deputy Commissioner Administrative Services I. Fogan
Comptroller C. Graham
Deputy Commissioner Transportation and Environment J. Hussey
Deputy Commissioner Growth and Community Development A. Poffenroth
Deputy Commissioner Growth and Community Development P. Ouellette
Deputy Commissioner Parks and Open Spaces T. O'Reilly
Administrative Assistant Growth & Development L. Lambert
Common Clerk J. Taylor
Deputy Common Clerk P. Anglin
1. Meeting Called To Order
The Mayor called the Committee of the Whole Open Session Meeting to order.
1.0. Agenda Items
Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong:
RESOLVED that the agenda for Monday, March 6, 2017 be approved with the removal of item
Tendering Process—Bidders list from Committee Closed session and its inclusion in Committee
Open Session.
MOTION CARRIED.
1.1 Provincial Legislation Update (Open Committee of the Whole Session)
The Deputy Clerk outlined highlights of the new Local Governance Act and the Community
Planning Act noting that the comments are preliminary and not comprehensive.
Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie:
RESOLVED that the Mayor be authorized to write a letter to the Minister of the Department of
Environment and Local Government stating that the City of Saint John is reviewing the new
legislation, the Local Governance Act and the Community Planning Act and we expect to be
provided adequate time to respond with our feedback that will be forthcoming in more detail.
2017-2
Committee of the Whole Meeting Open Session
March 6, 2017
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1.2 Tendering Process Construction Contracts - Bidders List
The City Engineer commented on the risks that would be taken publishing the bidders list that
could affect contract pricing.
Councillor Norton commented that he wanted to go on the record stating the item should be
discussed in Regular Session in the Council Chamber.
Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan:
RESOLVED that Committee of the Whole recommends Common Council direct the Chief City
Engineer to advise the Saint John Construction Association that the City will continue its existing
Tendering Policy For Construction Contracts regarding not releasing the names of those
companies who have taken out tender documents.
MOTION TIED with Councillors Reardon, Norton, MacKenzie, Strowbridge, and Armstrong
voting nay. The Mayor broke the tie voting in favour of the recommendation.
MOTION CARRIED. [Note: This resolution was referred and defeated in Comon Council Regular
Session on March 6t", 20171.
1.3 Discussion of Confidential Matters
Moved by Deputy Mayor McAlary, seconded by Councillor Strowbridge:
RESOLVED that the public be excluded from the meeting for the duration of the discussion on
the following matters: 1.2 Approval of Minutes 10.2(4); 1.3 Legal Matter 10.2(4)(f); 1.4 Financial
Matter 10.2(4)(c) Moved to Committee Open Session; 1.5 Nominating Committee 10.2(4)(b);
1.6 Financial Matter 10.2(4)(c); 1.7 Personal Matter 10.2(4)(b); 1.8 Financial Matter
10.2(4)(a,b,c,d,e,f,g,h,i,j); 1.9 Financial Matter 10.2(4)(c,j); 1.10 Financial Matter 10.2(4)(c); 1.11
Financial Matter 10.2(4)(c).
MOTION CARRIED.
Record Pursuant to Section 10.2(4
The meeting of the Committee of the Whole of Common Council held on March 6, 2017 was
closed to the public pursuant to Section 10.2(4) of the Municipalities Act during the
Committee's discussion of the following matters: 1.2 Approval of Minutes 10.2(4); 1.3 Legal
Matter 10.2(4)(f); 1.4 Financial Matter 10.2(4)(c) Moved to Committee Open Session; 1.5
Nominating Committee 10.2(4)(b); 1.6 Financial Matter 10.2(4)(c); 1.7 Personal Matter
10.2(4)(b); 1.8 Financial Matter 10.2(4)(a,b,c,d,e,f,g,h,i,j); 1.9 Financial Matter 10.2(4)(c,j); 1.10
Financial Matter 10.2(4)(c); 1.11 Financial Matter 10.2(4)(c).
Common Clerk