2004-10-18_Minutes--Procès-verbal
October 18, 2004
Minutes of the Portion of the Committee of the Whole Meeting Open to the Public
Monday, October 18, 2004,5:10 o'clock p.m.
8th Floor Boardroom, City Hall
Present:
Deputy Mayor Hooton and Councillors Chang, Chase, Court, Farren, Ferguson,
McGuire, Tait, Titus and White
- and -
1. Totten, City Manager; J. Nugent, City Solicitor;; P. Woods, Deputy City
Manager and Common Clerk, and E. Gormley, Assistant Common Clerk.
1. MeetinQ Called To Order
The Mayor called the Committee of the Whole meeting to order.
2. Discussion of Confidential Matters
On motion of Councillor Titus
Seconded by Councillor Farren
RESOLVED that the public be excluded from the meeting for the
duration of the discussion on the following matter(s): Transit, Parking, Harbour Bridge
and Airport Commissions (10.2(4)(c)(Referred Oct. 4, 2004), and Personal Issue
10.2(4)(b).
Question being taken, the motion was carried.
Common Clerk
Record Pursuant to Section 10.2(4)
The meeting of the Committee of the Whole of Common Council held on October 18,
2004 was closed to the public pursuant to Section 10.2(4) of the Municipalities Act
during the Committee's discussion of the following matter(s): Transit, Parking, Harbour
Bridge and Airport Commissions (10.2(4)(c)(Referred Oct. 4, 2004), and Personal Issue
10.2(4)(b).
The meeting of the Committee of the Whole of Common Council held on October 18,
2004 re-convened in public at 7:00 p.m. and dealt with the following items.
3. Presentation - Horticultural Association
(B. Edwards, Commissioner of Buildings and Inspection Services joined the meeting.)
October 18,2004
Mr. Wallace MacMurray addressed Council noting that he was responding to Common
Council's resolution of August 16, 2004 as follows:
"RESOLVED that as recommended by the City Manager, the Horticultural Association
be put on notice that they have until October 31, 2004 to bring to Council written
confirmation of their financial capabilities to refurbish the Lily Lake Pavilion and also that
Council advise the Association that they must provide dates for construction and
completion, and further, if the Association fails to meet the deadline of October 31, 2004
that the Building Inspector is authorized to cause the demolition of the building."
Referring to his submitted letter and attachments, Mr. MacMurray advised Council that
his Association had financial contributions to the Lily Lake Pavilion Restoration Project
totaling $1,085,000. He stated that previous estimates indicated that restoration of the
pavilion would require $1,195,000., however that a closer estimate would be forthcoming
as soon as they engage architects. He advised that if the remaining funds are required,
they would be secured through fundraising. Mr. MacMurray added that the expected
completion date is September, 2005.
(Mr. MacMurray withdrew from the meeting.)
On motion of Councillor Chase
Seconded by Councillor Court
RESOLVED that consideration be given to providing some funding
from the Capital budget and that this item be referred to budget deliberations.
Question being taken, the motion was denied.
On motion of Councillor Farren
Seconded by Councillor Court
RESOLVED that the authority given to the Building Inspector to
demolish the Lily Lake Pavilion be rescinded, and that the information presented by the
Horticultural Association regarding the Lily Lake Restoration Project be referred to the
City Manager to consult with the Association and to report to Council as soon as there
are further developments, or no longer than 6 months.
Question being taken, the motion was carried.
4. Procedural By-law
Referring to recent amendments to the Municipalities Act which obligate municipal
Councils to adopt a procedural by-law, the Common Clerk presented a proposed
procedural by-law for Council's consideration. He advised that the proposed by-law
would replace the current one adopted in 1972, and address the requirements of the Act.
Referring to his submitted report and slide presentation, Mr. Woods reviewed the
reasons why a procedural by-law is necessary; certain procedures to be followed while
conducting Council business and called attention to the structure of the proposed by-law
which allows for the timely disposition and appropriate placement of agenda items. He
advised that Councillors would have the opportunity to read and digest the various
provisions before formal introduction of the by-law for first and second readings, and
October 18, 2004
asked that Council give explicit consideration to the voting privileges of the Mayor,
appropriateness of time limits on debate, need for meeting end times, who should chair
Committee of the Whole meetings, how motions are withdrawn and inclusion of a
summer meeting schedule.
On motion of Councillor Farren
Seconded by Councillor Titus
RESOLVED that the proposed procedural by-law be reviewed by
the City Solicitor as to legality and form and submitted to Common Council for adoption.
Question being taken, the motion was carried.
Adjournment
The meeting adjourned at 9:15 p.m.
Common Clerk