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2026-09-08_Agenda Packet--Dossier de l'ordre du jour /źƷǤ ƚŅ {ğźƓƷ WƚŷƓ /ƚƒƒƚƓ /ƚǒƓĭźƌ aĻĻƷźƓŭ ǒĻƭķğǤͲ {ĻƦƷĻƒĬĻƩ БͲ ЋЉЋЏ Committee of the Whole Њ͵ /ğƌƌ Ʒƚ hƩķĻƩ Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: Ɠķ ЎʹЉЉ Ʀ͵ƒ͵Ͳ Ћ CƌƚƚƩ .ƚğƩķƩƚƚƒͲ /źƷǤ Iğƌƌ 1.1 Approval of Minutes 68(1) 1.2 Personal Information 68(1)(b) 1.3 Financial Matter 68(1)(c) 1.4 Legal Matter 68(1)(f) 1.5 Legal Matter 68(1)(c,e,f,h) Ville de Saint John Séance du conseil municipal Mardi 8 septembre 2026 18 h e Salle du Conseil municipal, 2 étage, hôtel de ville Comité plénier 1. Ouverture de la séance e 17 h clôture du comité plénier, salle de conseil au 2 étage 1.1 Approbation du procèsverbal 68(1) 1.2 Renseignements personnels 68(1)b) 1.3 Question financière 68 (1)c) 1.4 Question juridique 68(1)f) 1.5 Question juridique 68(1)c,e,f,h) Séance ordinaire 1. Ouverture de la séance 1.1 Reconnaissance territoriale 1.2 Hymne national 4.1 Procès-verbal du 15 juin 2026 (recommandation : approbation du procès- verbal) 4.2 Contrat 2025-18 rue McLellan) (la recommandation se trouve dans le rapport) 4.3 Entente municipale existante relative aux passages de services municipaux (bornes milliaires 0,26 et 0,79), NB Southern Railway Company (la recommandation se trouve dans le rapport) 4.4 Entente relative au Fonds de développement communautaire : conception du nouveau centre récréatif polyvalent de Saint John (la recommandation se trouve dans le rapport) 4.5 Demande 2029-2031 au programme de partenariat pour les routes provinciales et municipales (la recommandation se trouve dans le rapport) 4.6 Calendrier proposé pour les réunions du Conseil municipal en 2027 (la recommandation se trouve dans le rapport) 4.7 Correspondance : demande de proclamation pour la Journée nationale de la résilience (recommandation : confier au greffier la préparation de la proclamation) 4.8 Correspondance : B. Ademolu modèle municipal axé sur la ire proposition (recommandation de développement communautaire de la Commission des services régionaux de Fundy (CSRF)) 4.9 Correspondance : A. Lawson réglementation des trottinettes électriques en libre-service à Saint John (recommandation : renvoi au Comité de la sécurité publique) 4.10 Correspondance : p avenue Bonita, avenue Martha et Michael Cres. (recommandation : renvoi au directeur administratif) 5. Commentaires présentés par les membres 6. Proclamation 6.1 septembre 2026 6.2 septembre 2026 6.3 Semaine mondiale des maladies mitochondriales, du 14 au 20 septembre 2026 6.4 septembre 2026 7. Délégations et présentations 8. Audiences publiques 9. Étude des arrêtés municipaux 9.1 Modification du règlement de zonage 2100 MacKay Highway e (3 lecture) 9.2 Modification du règlement de zonage comportant les conditions prévues municipales pour les services municipaux 615 et 631, chemin Loch e Lomond (3 lecture) 9.3 Modification du règlement de zonage et consentement aux servitudes de e services municipaux 145, avenue Lansdowne (3 lecture) 10. Interventions des membres du conseil 10.1 Représentation du conseil au comité des commissaires de police de Saint John (conseiller Sullivan) 11. Affaires municipales évoquées par les fonctionnaires municipaux 12. Rapports déposés par les comités 12.1 Comité des finances : contribution du Conseil municipal aux budget de fonctionnement général et des services municipaux 2027 13. Étude des 14. Correspondance Générale 14.1 Correspondance : assemblée générale annuelle du Conseil 15. Ordre du jour supplémentaire 16. Comité plénier 16.1 Nominations recommandées au sein des comités 17. Levée de la séance COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 MINUTES REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN AUGUST 17, 2026, AT 6:00 PM ND 2 FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor-at-Large Gary Sullivan Councillor-at-Large Gina Hooley Councillor Ward 1 Greg Norton Councillor Ward 1 Sherri Colwell-McCavour Councillor Ward 2 Brian Wyatt Councillor Ward 3 Eric Savoie Councillor Ward 3 Ryan Moore Councillor Ward 4 Paul Dempsey Councillor Ward 4 David Merrithew Also Present: Chief Administrative Officer I. Fogan Deputy Chief Administrative Officer and Chief Financial Officer K. Fudge Chief Operating Officer (Interim) K. Loughery Director Legal Services J. Boucher Director Community Planning and Housing P. Nalavde Director Safety and Transformation K. Shannon Director External Relations and Customer Service L. Kennedy City Clerk J. Taylor Deputy City Clerk A. McLennan 1. Call to Order 1 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 1.1 Land Acknowledgement Councillor Norton read aloud the Land Acknowledgement and called for a moment of reflection. John/Menaquesk is situated is the traditional territory of the Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours, and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands 1.2 National Anthem 2. Approval of Agenda Moved by Councillor Colwell-McCavour, seconded by Councillor Savoie: RESOLVED that the agenda of August 17, 2026, with the addition of items 16.1 Conveyance of Easement on City Land in Favour of Saint John Energy; and 16.2 -law for Saint John Industrial Parks (2024) Ltd., be approved. MOTION CARRIED. 3. Disclosures of Conflict of Interest No disclosures were declared. 4. Consent Agenda 4.1 RESOLVED that the minutes of July 27, 2026, be approved. 4.2 RESOLVED that as recommended in the submitted report M&C 2026-179: Referral of Item to PAC and September Public Hearing, Council refer the following application to the Planning Advisory Committee and set the date for the public hearing to be held at the meeting of Council scheduled for September 21, 2026, commencing at 6 PM for a rezoning at 90 Douglas Avenue (PID 55190680) for applicant Mostofa Iqbal to be held in the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. 4.3 RESOLVED that as recommended in the submitted report M&C 2026-190: Designation of a By-law Enforcement Officer - Daniel Chadwick, Common Council adopt the following: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-Saint John Unsightly Premises and Dangerous Buildings and Structures By-law necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By- law; 2 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsections 132(1) and 132(2) of the Local Governance Act provide that an officer appointed by council may notify the owner or occupier of premises, a building or structure by notice in the form prescribed by regulation when a condition exists pursuant to subsections 131(1), 131(2) or 131(3) of the said Act; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby appointed as a by-law enforcement officer with respect to the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED that Daniel Chadwick is hereby appointed and authorized to notify owners and occupiers with respect to premises, buildings or structures that are unsightly; buildings or structures that are a hazard to the safety of the public by reason of being vacant or unoccupied; buildings or structures that are a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, as set out in the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED that Daniel Chadwick is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this designation and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-Saint John Unsightly Premises and Dangerous Buildings and Structures By-law to time be 3 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 necessary to make inspections for the administration and enforcement of the By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize officers enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law which received first and second reading by Common Council on May 22, 2018 and third reading on June 4, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 3. WHEREAS subsection 135(4) of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto, provides that within thirty days after the terms of a notice have been complied with or a debt due to a local government or due to the Minister of Finance, as the case may be, is discharged, the local government shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the local government be affixed; NOW THEREFORE BE IT RESOLVED that Jonathan A. Taylor, City Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Daniel Chadwick under the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and such authorization shall continue until Jonathan A. Taylor ceases to be the City Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS the Common Council of The City of Saint John has enacted certain by-laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, including the Saint John Dog Control By-law, By-law Number M-13, and the Mobile Home Parks By-law, By-law Number M-20, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; 4 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS section 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Dog Control By-law and the Mobile Home Parks By-law, effective immediately, and this appointment shall continue until he ceases to be an employee of Growth and Development Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED that Daniel Chadwick is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Dog Control By- law and the Mobile Home Parks By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of Growth and Community Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, Community Planning ActThe Zoning By-law, By-law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; AND WHEREAS paragraph 137(a) of the Community Planning Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Community Planning Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of The Zoning By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 6. WHEREAS the Common Council of The City of Saint John has enacted a by- law pursuant to the authority of the Building Code Administration Act, S.N.B. 2020, c. 8, and amendments thereto, Building Code Administration Act namely the Building By-law, By-law Number BC-1 and amendments thereto Building By-law acting building inspectors, deputy building inspectors and city inspectors for the administration and enforcement of this By-law; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby appointed as a city inspector, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 7. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, Building Code Administration Act including the Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessary to make orders for the administration of these By- laws; AND WHEREAS subsection 134(1) of the Building Code Administration Act provides that a council may authorize persons to, when a development is undertaken in violation of the Building Code Administration Act, a by-law or regulation under the Building Code Administration Act, a by-law or terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby authorized to, when a development is undertaken in violation of the Building Code Administration Act, the Building By-law or the terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development, effective immediately, and this authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until rescinded by Common Council, whichever comes first. 8. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, c. 8, and amendments thereto (the including the Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; 6 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 AND WHEREAS paragraph 137(a) of the Building Code Administration Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Building Code Administration Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED that Daniel Chadwick is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Building By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4.4 RESOLVED that as recommended in the submitted report M&C 2026-188: CN Railway Work Permit Application - Rothesay Road (Route 100) Bridge Watermain Hanger Repair, the Mayor and City Clerk be authorized to execute the CN Railway (Canadian National Railway Company) Work Permit Application in the form as generally attached to M&C No. 2026-188 to permit repairs to the watermain hangers on the Rothesay Road (Route 100) bridge. 4.5 RESOLVED that as recommended in the submitted report M&C 2026-172: Ellerdale Street Park Playground Upgrade - Design, Supply and Build, the proposal from JIL Engineering & Construction Ltd., for design, supply and construction of the playground renewal at Ellerdale Street Park in the amount of $625,943.00, including HST, be accepted and that the Mayor and City Clerk be authorized to execute the appropriate documentation in that regard. 4.6 RESOLVED that as recommended in the submitted report M&C 2026-165: Consulting Services - Saint John Water Safety Support, Council authorize staff to accept the proposal of C & C Safety and Compliance Services Inc., for Consulting Services - Saint John Water Safety Support at the hourly rates provided in their proposal totaling up to $112,000.00 plus HST and that the Mayor and City Clerk be authorized to execute the appropriate documentation in that regard; and further the contract for consulting services shall be for an initial term of one (1) year, with the option to extend for up to two (2) additional one-year terms, subject to mutual agreement between the City and the successful proponent and at the sole discretion of the City. 4.7 RESOLVED that as recommended in the submitted report M&C 2026-183: Fire Hydrant Inspection Services, Council authorize staff to accept the proposal of 3319628 Canada Inc. operated as Aqua Data Atlantic for Fire Hydrant Inspection Services for a total potential contract value of $272,610.00 plus HST and that the Mayor and City Clerk be authorized to execute the appropriate documentation in that regard; and further, the agreement shall be for an initial term of three (3) years, with the option to extend for up to two (2) additional one-year terms, subject to mutual agreement between the City and the successful proponent and at the sole discretion of the City. 7 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 4.8 RESOLVED that as recommended in the submitted report M&C 2026-186: Canada Housing Infrastructure Fund - North End Sewer Separation (Project No. 19493), the City enter into the Agreement with the Province of New Brunswick (as represented by the Regional Development Corporation) generally in the form attached to M&C 2026-186 for the purpose of receiving funding under the Canada Housing Infrastructure Fund to complete design, construction, and construction management for the separation of combined sewers, that run between Harvey Street, Main Street and Kennedy Street, by installing dedicated sanitary and storm sewers including new water main and required road work and that the Mayor and Clerk be authorized to execute the said Agreement and any other documents ancillary thereto. 4.9 RESOLVED that as recommended in the submitted report M&C 2026-163: Creating Affordable Neighbourhoods Fund (CANF) Agreement Terms of Reference Update, Common Council adopt the following: 1. Adopt the amended Terms of Reference for the Creating Affordable Neighbourhoods Fund Oversight Committee as generally presented in the form of Attachment 1 of M&C 2026-163; and, 2. Approve Andrew Reid (Chair) and Jacqueline Boucher (Vice Chair) as the City of Saint John representatives to the Creating Affordable Neighbourhoods Fund Oversight Committee. 4.10 RESOLVED that as recommended in the submitted report M&C 2026-192: Council Community Fund Applications, notwithstanding section 2.4 and 3.1.1 of the Council Community Fund Policy, Council approve the four submitted funding applications for West Days, from Councillor Colwell-McCavour, Councillor Moore, Councillor Norton, and Councillor Savoie, for a total of $2,000. 4.11 RESOLVED that the request to present from S. Goguen re: Closure of Proposed Right of Way be referred to the CAO. 4.12 RESOLVED that the correspondence from J. Williamson, MP re: Support for Redevelopment of Simms Corner be received for information. 4.13 RESOLVED that the correspondence from B. Ademolu re: Regional Concerns Affecting Charlotte County and Saint John be received for information. 4.14 RESOLVED that the correspondence from the Town of Quispamsis re: Congratulations on Saint John Multipurpose Recreational Facility be received for information. 4.15 Imagination Library be referred to the CAO. 4.16 RESOLVED that the correspondence from D. Urbina re: URIDE - Request for By- law Amendment regarding Maximum Age of Ridesharing Vehicle be referred to the CAO. Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the recommendation set out in each consent agenda item respectively, be adopted. 8 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 MOTION CARRIED UNANIMOUSLY. 5. Members Comments Members commented on various local events. 6. Proclamation 7. Delegations / Presentations 8. Public Hearings 8.1 Proposed Zoning By-law Amendment with Planning Advisory Committee Report and Staff Presentation - 2100 MacKay Highway (1st and 2nd Reading) Director Nalavde presented an overview of the rezoning application which would bring the existing Government Works Depot into compliance with the Zoning By-law and allow the development of a two-storey office building to support the operations of the Highway Division. Planner J. Kirchner reviewed the submitted presentation entitled 2100 MacKay Highway - PID 00418046. The Mayor called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with the following presenting: Catherine Guitard, Government of New Brunswick (virtual attendance) Key comments expressed included: In favour of application and available to answer questions Advised bedrock may be a factor when asked why islands were not included The Mayor closed the Public Hearing. Moved by Councillor Wyatt, seconded by Councillor Moore: RESOLVED that the by--law Number C.P. 111-223 A Law to Amend the Zoning By- amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 32.19 hectares, located at 2100 MacKay Highway, also identified as PID 00418046, from Rural (RU) to Utility Service (US), be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled y-law Number C.P. 111-223 A Law to Amend the Zoning By-. 9 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 Moved by Councillor Hooley, seconded by Councillor Dempsey: RESOLVED that the by--law Number C.P. 111-223 A Law to Amend the Zoning By- City of Saint John, by rezoning a parcel of land having an area of approximately 32.19 hectares, located at 2100 MacKay Highway, also identified as PID 00418046, from Rural (RU) to Utility Service (US), be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled y-law Number C.P. 111-223 A Law to Amend the Zoning By-. 8.2 Proposed Zoning By-law Amendment with Planning Advisory Committee Report and Staff Presentation - 615/631 Loch Lomond Road (1st and 2nd Reading) Director Nalavde presented an overview of the rezoning application to allow for a proposed development of a 5-storey hotel and associated parking, accessed from Loch Lomond Road. Planner Y. Mattson reviewed the submitted presentation entitled 615/631 Loch Lomond Road - Portion of PID 00317248. The Mayor called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. The Mayor closed the Public Hearing. Moved by Councillor Norton, seconded by Councillor Colwell-McCavour: RESOLVED that the by--law Number C.P. 111-222 A Law to Amend the Zoning By- City of Saint John, a parcel of land having an area of approximately 9414 square metres identified as a part of PID 00317248, from Mid-Rise Residential (RM) to Business Park Commercial (CBP), be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled y-law Number C.P. 111-222 A Law to Amend the Zoning By-. Moved by Councillor Savoie, seconded by Councillor Merrithew: RESOLVED that the by--law Number C.P. 111-222 A Law to Amend the Zoning By- City of Saint John, a parcel of land having an area of approximately 9414 square metres identified as a part of PID 00317248, from Mid-Rise Residential (RM) to Business Park Commercial (CBP), be read a second time. 10 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 MOTION CARRIED. Read a second time by title, the by-law entitled y-law Number C.P. 111-222 A Law to Amend the Zoning By-. 8.3 Proposed Zoning By-law Amendment with Planning Advisory Committee Report and Staff Presentation - 145 Lansdowne Avenue (1st and 2nd Reading) Director Nalavde presented an overview of the rezoning application to allow for the proposed development of three new multi-unit residential buildings with 267 units, integrated commercial uses, and parking. Planner Y. Mattson reviewed the submitted presentation entitled Lansdowne Plaza (145 Lansdowne Avenue & Ref. 0 Harrington Street / Sears Street) - Portions of PIDs 55236491 and 00370973. The Mayor called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with the following presenting: Jacob Ritchie, Fathom Studio Key comments expressed included: Advised speaking on behalf of the applicant Reviewed presentation entitled - Rezoning from General Commercial to (CG) to Mid-rise Residential (RM). The Mayor closed the Public Hearing. Moved by Councillor Hooley, seconded by Councillor Wyatt: RESOLVED that the by--law Number C.P. 111-214 A Law to Amend the Zoning By- The City of Saint John, a parcel of land having an area of approximately 15,354 square metres, located at 145 Lansdowne Avenue and 0 Harrington/Sears Street (Lansdowne Plaza), also identified as portions of PIDs 55236491 and 00370973, from General Commercial (CG) to Mid-Rise Residential (RM), be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled y-law Number C.P. 111-214 A Law to Amend the Zoning By-law of The City of Saint John. Moved by Deputy Mayor MacKenzie, seconded by Councillor Savoie: RESOLVED that the by--law Number C.P. 111-214 A Law to Amend the Zoning By- The City of Saint John, a parcel of land having an area of approximately 15,354 square metres, located at 145 Lansdowne Avenue and 0 Harrington/Sears Street (Lansdowne 11 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 Plaza), also identified as portions of PIDs 55236491 and 00370973, from General Commercial (CG) to Mid-Rise Residential (RM), be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled y-law Number C.P. 111-214 A Law to Amend the Zoning By-. 9. Consideration of By-Laws 9.1 Zoning By-law Amendment - 400 Lowell Street / 459 Woodville Road with Section 59 Conditions and Subdivision Plan (3rd Reading) Moved by Deputy Mayor MacKenzie, seconded by Councillor Moore: RESOLVED that the by--law Number C.P. 111-221 A Law to Amend the Zoning By- City of Saint John, a parcel of land having an area of approximately 2.94 hectares identified as a part of PID 55246797, from Neighbourhood Community Facility (CFN) to Low Rise Residential (RL), be read. MOTION CARRIED. The by-law entitled y-law Number C.P. 111-221 A Law to Amend the Zoning By-law of was read in its entirety. Moved by Councillor Merrithew, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council impose the following conditions on land having an area of approximately 3.07 hectares, located at 400 Lowell Street and 459 Woodville Road, also identified as PID 55246797 pursuant to section 59(1)(a)(ii) of the New Brunswick Community Planning Act: a. That the developer plant 1 tree per residential unit; i. The mixture of trees at the time of planting shall be equivalent to a minimum of 50 percent deciduous species and a minimum of 25 percent coniferous trees. ii. That all trees adhere to Section 6.2(a), (e), and (i) of the Zoning By-law at the time of planting MOTION CARRIED. Moved by Deputy Mayor MacKenzie, seconded by Councillor Moore: RESOLVED that the by--law Number C.P. 111-221 A Law to Amend the Zoning By- City of Saint John, a parcel of land having an area of approximately 2.94 hectares identified as a part of PID 55246797, from Neighbourhood Community Facility (CFN) to Low Rise Residential (RL), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. 12 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 Read a third time by title, the by-law entitled y-law Number C.P. 111-221 A Law to Amend the Zoning By-. Moved by Councillor Merrithew, seconded by Councillor Wyatt: RESOLVED that Common Council assent to the submitted subdivision plan (City of Saint John Subdivision, Lowell Street, dated 2024-11-22) with respect to the proposed vesting of PID Numbers 00394940 and 00471540 as a Public Street, as identified as an extension of Lowell Street. MOTION CARRIED. 9.2 Public Presentation for Proposed Municipal Plan Amendment - 100 Goldsworthy Road / 0 Doyles Lane Director Nalavde gave a public presentation for a proposed amendment to the Municipal Development Plan which would redesignate on Schedule B of the Municipal Development Plan land having an approximate area of 5.14 hectares identified as a portion of PID 00337295 from Rural Resource to Rural Residential to create 10 new Rural Residential lots. This public presentation formally initiates the required 30-day public comment period for a proposed Municipal Plan Amendment. 10. Submissions by Council Members 10.1 Notice of Motion - Council Representation on Saint John Board of Police Commissioners (Councillor Sullivan) Councillor Sullivan read aloud his Notice of Motion re: Council Representation on Saint John Board of Police Commissioners. In accordance with the Procedural By-law the motion is deferred to the next meeting of Council, September 8, 2026. 10.2 Damage to City Monuments and Cenotaph (Councillor Merrithew) Councillor Merrithew read aloud his motion. Moved by Councillor Merrithew, seconded by Councillor Dempsey: RESOLVED that monuments and the Cenotaph in and report back to Council with an estimated budget required to restore and remediate these assets. MOTION CARRIED. 11. Business Matters Municipal Officers 11.1 Standing Committees of Council Terms of Reference The CAO provided an overview. Moved by Deputy Mayor MacKenzie, seconded by Councillor Moore: RESOLVED that as recommended in the submitted report M&C 2026-187: Standing Committees of Council Terms of Reference, Common Council adopt the terms of 13 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 reference for Standing Committees of Council and direct Nominating Committee to return to Council with nominees to populate the vacancies on the Standing Committees of Council. MOTION CARRIED. 12. Committee Reports 12.1 Finance Committee: 2026 Fall Debenture Notice of Motion Councillor Sullivan provided an overview as Chair of the Finance Committee. Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that as recommended by the Finance Committee, having met on August 13, 2026, Common Council adopt the following: Her I will, at a meeting of Common Council held after the expiration of thirty days from this day, move or cause to be moved, the following resolution: Namely, RESOLVED that occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvements, that is to say: The City of Saint John Proposed issue of Debentures To Be Dated On or after September 13th, 2026 GENERAL FUND Protective Services $1,575,000 Transportation $2,200,000 Recreation and Culture $3,225,000 TOTAL $ 7,000,000 SAINT JOHN TRANSIT COMMISSION $ 1,000,000 General Fund Operating Budget. THEREFORE RESOLVED that debentures be issued under provisions of the Acts of Assembly 52, Victoria, Chapter 27, Section 29 and amendments thereto, to the amount of $8,000,000. MOTION CARRIED. 12.2 Finance Committee: 2025 Audited Consolidated Financial Statements Councillor Sullivan provided an overview as Chair of the Finance Committee. 14 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 Moved by Councillor Sullivan, seconded by Councillor Merrithew: RESOLVED that as recommended by the Finance Committee, having met on August 13, 2026, Common Council approve the 2025 Consolidated Financial Statements, 2025 Saint John Trade and Convention Centre Financial Statements, 2025 Saint John Transit Commission and 2025 Trust Funds Financial Statements. MOTION CARRIED. 12.3 Finance Committee: Shape Your Budget (Verbal Update) ! Councillor Sullivan provided an overview as Chair of the Finance Committee. was played. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that the Shape Your Budget verbal update be received for information. MOTION CARRIED. ! 13. Consideration of Issues Separated from Consent Agenda 14. General Correspondence 15. Supplemental Agenda 16. Committee of the Whole 16.1 Conveyance of Easement on City land in Favour of Saint John Energy Moved by Deputy Mayor MacKenzie, seconded by Councillor Merrithew: RESOLVED that as recommended by the Committee of the Whole, having met on August 17, 2026, Common Council approve the following: 1. The City grant an easement to Saint John Energy to permit the installation of electrical infrastructure on a parcel of land owned by the City and identified as PID 55172514, generally as shown on the sketch attached to the M&C 2026-191 titled of $1.00; and 2. That the Mayor and City Clerk be authorized to execute the documents necessary to affect the conveyance of the easement. MOTION CARRIED. 16.2 -law for Saint John Industrial Parks (2024) Ltd. Moved by Councillor Colwell-McCavour, seconded by Councillor Savoie: RESOLVED that as recommended by the Committee of the Whole, having met on August 17, 2026, Common Council approve the following: 15 COMMON COUNCIL / CONSEIL COMMUNAL August 17, 2026 / le 17 août 2026 1. That the City, as the sole Permanent Member of Saint John Industrial Parks (2024) forms as presented to Committee of the Whole at its meeting held August 17, 2026, for the purpose of adopting an amendment to By-law #1 and to clarify the appointment of Regular Members of the Corporation by reference to their position as opposed to their names; 2. That the City, as the sole Permanent Member of the Corporation approve the Amended and Restated By-law No. 1 generally in the form as presented to Committee of the Whole at its meeting held August 17, 2026, for the purpose of making certain housekeeping amendments to the by-law; 3. That the Mayor and Clerk be authorized to execute the two Me and Amended and Restated By-law #1 and any other documents ancillary thereto; and 4. That the Chief Administrative Officer, General Counsel, and Chief Financial Officer ted By- law #1, and any other documents ancillary thereto. MOTION CARRIED. 17. Adjournment Moved by Councillor Moore, seconded by Councillor Norton: RESOLVED that the meeting of Common Council held on August 17, 2026, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 7:35 p.m. 16 COMMON COUNCIL REPORT M&C No.2026-195 Report DateAugust 31, 2026 Meeting DateSeptember 08, 2026 Service AreaFinance and Strategic Investments Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Contract 2025-18: HighlandRoad (Belleview Avenue to McLellan Street) Street Reconstruction AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Greg MoranMichael BakerKevin FudgeIan Fogan RECOMMENDATION It is recommended that Contract No. 2025-18:HighlandRoad (Belleview Avenue to McLellan Street) Street Reconstruction, be awarded to the low tenderer, Fairville Construction Ltd.,at their tendered price of $993,850.70(including HST),as calculated based on estimated quantities, and that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award ContractNo.2025-18:Highland Road (Belleview Avenue to McLellan Street)Street Reconstructionto the low tenderer. PREVIOUS RESOLUTIONS th October 17, 2022: M&C 2022-317; 2023 and2024 General Fund and Utility Fund Capital Budget, approved. th October 30, 2023: M&C 2023-238;Revised 2024General and Utility Fund Capital Program, approved. STRATEGIC ALIGNMENT This report aligns with Council's Priorities for GROW, GREEN, MOVEand PERFORM as the project involves reconstructing a section of a City streetand sidewalkcurrently in poor condition while utilizingOther Share funding. The work also includes the installation of a new storm sewer allowing for separation of sanitary and storm sewer flows within the project limits. REPORT Theapproved2024General Fundand Utility FundCapital Programsprovidedfunding for Highland Road (Belleview Avenue to McLellan Street) Street Reconstructionproject. The project includes the renewal of approximately 90 lineal meters of waterandsanitarysewer infrastructure, 190 lineal meters ofstorm sewer infrastructureas well as a full street reconstructionon Highland Road (Belleview Avenue to McLellan Street) consisting ofnew concrete curbs and sidewalks,roadway granular materials,and asphalt paving.During the design process it was determined that a 90 m section of existingstorm sewer infrastructure on Pokiok Roadneeded to be upsizedwhich is included in the overall project scope of work. TENDER RESULTS th Tenders closed on August 18,2026,with the following results, including HST: 1. Fairville Construction Ltd.$993,850.70 2. Galbraith Construction Ltd. $1,187,915.50 3. L.Sanford and Sons Ltd. $1,380,653.49 4. Steele Trucking Ltd.$1,640,594.08 The Engineer's estimate for the work was $1,498,605.25 ANALYSIS The tenders were reviewed by staffand they were all found to be formal in all respects.Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2024General Fundand Utility FundCapital Programs. This project isfundedentirelyby the Canada Community Building Fund(CCBF)(2019- 2023)funding program. Assuming the award of the Contract to the low tenderer, an analysis has been completed, whichincludes the estimated amount of work to be performed by the Contractor and Others(i.e. inspection services). The approved 2024General Fundand Utility FundCapital Programsinclude a budget for this project of $1,175,000. The analysis is as follows: Budget$ 1,175,000 Project Net Cost$ 1,037,429 Variance (Surplus)$ 137,571 The breakdown of the surplus funding ($137,571)isa$160,430surpluswithin the2024Utility FundCapital Programand a shortfall of $22,859within the 2024 General Fund Capital Program. Since the CCBF funding program does not differentiatebetween General Fund and Utility Fund funding the shortfall shownin the GeneralFund Program will be addressed within the overall CCBF (2019-2023) funding envelope. The pricing of this project includes a contingency in the amount of $93,150.00 (including HST) to account for any extra work that may be encountered throughout construction. POLICY-TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with the Council's policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. SERVICE AND FINANCIAL OUTCOMES The municipal infrastructure along Highland Road(Belleview Avenue to McLellan Street) is currently in poor condition and requires replacement.This infrastructure renewal effort reduces the likelihood of future service disruptions for residents, addressing potential failures in the existing infrastructure. Additionally, the project includes the separation of stormwater and sanitary sewer flows within the project limits further contributing to the overall improvement of It is expected that the majority of the project will be completed in the spring/ early summer of 2027 however the section of storm sewer on Pokiok Road that needsto be upsized may be completed in the fall of 2026. Once the agreement is signed the Contractor will provide a proposed schedule to the City. The City of Saint John General Specifications, along with the Contract Particular Specifications, include provisions for price adjustments related to diesel fuel andthe NBDTI Asphalt Binder Price Index. These adjustments are triggered when the base contract price for either diesel fuel or asphalt binder fluctuates by +/-5% during the construction period. Base prices for both diesel duel and asphalt binder are set atthe time of tender. Current market conditions suggest there may beupward pressure onboth variables, which could result in a higher cost for the City. It is important to note that these adjustments are bidirectional. While increases in the index or diesel fuel would result in additional payments to contractors, decreases would result in cost reductions to the City ofSaint John. Staff will closely monitor the project quantities, diesel fuel pricing and the asphalt binder price index to ensure the total project cost falls within the approved budget. As indicated above there is a surplus in funding available for this project that can be used to address dieselfuel pricing and asphalt binder price index risk if required. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Supply Chain Management Chris Roberts Strategic Investments (Finance)Jodie Forgie The project design was reviewed by Service Deliveryand Operations (Saint John Water & Public Works). City staff also met with the Saint John Ability Advisory Committee to review the design prior to the tender being posted. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. ATTACHMENT(S) N/A /haahb /hb/L\[ w9thw M&C No.2026-201 Report DateAugust 31, 2026 Meeting DateSeptember 08, 2026 Service AreaFinance and Strategic Investments Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Existing Municipal Utility Crossing Agreement (Mile Post 0.26 & 0.79) NB Southern Railway Company AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Holly Young Michael BakerKevin Fudge Ian Fogan RECOMMENDATION RESOLVED that the City enter into an Existing Municipal Utility Crossing Agreement in the form generally as attached to M&C 2026-201with NB Southern Railway Company for the purpose of sanitary sewer structural lining; and that the Mayor and City Clerk be authorized to execute said Agreement and any document ancillary thereto or necessary to effect the transaction. EXECUTIVE SUMMARY The purpose of this report is to request the permission of Common Council for the City to enter into an Agreement with NB Southern Railway Company to undertake construction (structural sanitary sewer lining) to rehabilitate existingsewers located under existing railways, subject to the terms and conditions of the attached Agreement. The existing sewersare in high-riskareas(crossing or near train tracks)for the utility and due to their age and condition require rehabilitation. The rehabilitation of this infrastructure will reduce the likelihood of future service disruptions to the local residents and businesses in the area due to infrastructure failure. The rehabilitation will also reduce the likelihood of very expensive repairs of sewersunderneath existing rail lines. PREVIOUS RESOLUTION st December 1, 2025: M&C 2025-273; 2026 General and Utility Fund Capital Budgets, approved. STRATEGIC ALIGNMENT This report aligns with Council's Priorities forPERFORM as the project involves rehabilitation of existing sewers. REPORT The 2026 UtilityFund Capital Program includesfunding for structural lining ofexisting sanitary sewers in various locations around the City. The Main Street West area and SherbrookeStreet (as it relates to this Agreement) wereselected as theexistingsewers are beyond their useful life and would require very expensive repairs if the sewers were to fail under the existing train tracks. The overall capital project includes structural lining of existing sewers that are in poor condition and require rehabilitation. The rehabilitation of this infrastructure will reduce the likelihood of future service disruptions to the local residentsand businesses in the area due to infrastructure failure. To structurally line existing municipal sewers located under the existing railways, it was required to enter into an existing municipal utility crossing agreement(Agreement). This Agreement is like other agreements the City must obtain, asthe City is required to commit to a standard set of terms and conditions in return for the access and use of the areas identified in the Agreement. st This project is anticipated to be tendered on September 1, 2026. The contract between the successful bidder and the City for construction of the renewed infrastructure will require the successful bidder to abide by every term and condition outlined in the Agreement. The Agreement, similar to other agreements, typically shallbe effective from the date of execution by the Railwayand the City and is for a term of one (1) year and shall continue in effect from year to yearthereafter, however,the agreement can be terminatedat any time by either party giving tothe other party a written notice naming therein a date at least thirty (30) days from giving of such notice upon which this Agreement shall terminate. SERVICE AND FINANCIAL OUTCOMES The rehabilitation of this infrastructure will reduce the likelihood of future service disruptions to the local residents and businesses in the area due to infrastructure failure. The rehabilitation will also reduce the likelihood of very costlyrepairs ifthe sewers were tofail under existing railway tracks. As part of this Agreement, the City will be responsible for capital costs associated with the works described above, as well as aone-time fee of $750 and an annual fee of $1,000. The annual payment increases each year by an annual percentage change in the consumer price index. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person General Counsel OfficeMaria Powell ATTACHMENT /haahb /hb/L\[ w9thw 2026-197 M&C No. Report DateAugust 25, 2026 Meeting DateSeptember 08, 2026 Service AreaFinance and Strategic Investments Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Community Development Fund Agreement-Saint John New Multipurpose Recreation FacilityDesign AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Samir YammineSamir YammineKevin FudgeIan Fogan RECOMMENDATION It is recommended that the City enter into an Agreement with the Regional Development Corporation (RDC) for funding under the Province of New Brunswick Community Development Fund for the following project: Saint John New Multipurpose Recreation Facility Design, Project No. 21,254, in the form and upon the terms and conditions as attached; and that the Mayor and City Clerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY into an Agreement with RDC for funding under the Province of New Brunswick Community Development Fund for the following project:Saint John New Multipurpose Recreation Facility Design. PREVIOUS RESOLUTION(S) NA STRATEGIC ALIGNMENT The Saint John GREEN, BELONG, and PERFORM priorities by expanding community access to sports, recreation, and wellness services. The initiative replaces two aging ice surfaces and enhances regional wellness programs through the expansion of the Irving Oil Field House. The proposed development includes a new twin pad arena, an expanded and relocated YMCA childcare facility and a relocated East Branch Library creating a more integrated and accessible space for the community. REPORTIncluding Any Service and Financial Outcomes The City of Saint John has been approved for a financial contribution in the amount of $499,000 toward theSaint John New Multipurpose Recreation Facility DesignPhase. The totalcost of the design phaseof the New Multipurpose Recreation Facility is estimated at $2,540,000 The breakdown in funding for the proposed design phaseis as follows: Regional Development Corporation (RDC): $499,000 Building Communities Strong Fund (BCSF) : $1,016,000 City General Reserved Fund: $ 1,025,000 INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Finance and Strategic Investment Jodie Forgie Legal and Public SafetyJacqueline Boucher Finance and Strategic InvestmentSamir Yammine ATTACHMENT(S) 1. COMMON COUNCIL REPORT M&C No.2026-200 Report DateSeptember 02, 2026 Meeting DateSeptember 08, 2026 Service AreaLegal and Public Safety Her Worship Mayor Donna NoadeReardon and Members of Common Council SUBJECT:AgreementsRespecting the Delivery of 9-1-1 Services in New Brunswick and the implementation of a Computer-Aided Dispatch (CAD) Solutionin Saint John. AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO S. Rackley-RoachS. Rackley-RoachStephanie Hossack and Ian Fogan Ben WhitneyMélanieC.Tompkins, K.C. RECOMMENDATION It is recommended: EXECUTIVE SUMMARY This report seeks Council authorization for the City of Saint John to enter into two related agreements with the Province of New Brunswick:a) Agreement Respecting Delivery of 9-1-1 Services in New Brunswick(PSAP Agreement) and b) Agreement of Services for an interim computer- supporting the delivery of 9-1-1 services for the Saint John region Public Safety Answering Point (PSAP), establish operating and oversight requirements, and provide the framework needed to -1-1 (NG911). -1-1 calls are received and processed, emergency responses are coordinated with police, fire, and other emergency service providers as required, and service continuity is maintained while New Brunswick modernizes its emergency communications network. The Province remains responsible for overall New Brunswick 9-1-1 (NB 911) program oversight, standards, key systems, training support, and funding. The PSAP Agreement is effective September9, 2026, to March 31, 2027, and includes the potential for two additional one-year renewal terms by mutual consent. The CAD Agreement supports implementation of an interim City-hosted CAD solution required ,CRTC compliance deadline. The interim solution will improve interoperability, resiliency, and information sharing while longer-term options for a provincial hosted or cloud-based CAD solution are advanced. NB 911 will manage and fund key vendor and project activities, with specified cost recoveries from the City, while the City will provide the required hosting environment and PSAP resources within approved and future operating budgets. PREVIOUS RESOLUTION(S) N/A STRATEGIC ALIGNMENT - of Service and Accountability. The Agreements advance the strategic objective to deliver sustainable public safety programs that meet the needs of a growing and diverse community, including the specific action to implement the technology and processes required to meet NG911 and related legis responsible stewardship, partnership with other levels of government, disciplined planning, and continuous improvement by confirming clear roles, funding, governance, and implementation responsibilities for critical emergency communications services. REPORT A Public Safety Answering Point(PSAP)is the communication centre that receives and processes emergency 9-1-1 calls from the public. It is the first point of contact when someone dials 9-1-1 and serves as the gateway to police, fire, ambulance, and other emergency response services.In New Brunswick, 9-1-1 service is governed provincially. It is administered under the Emergency 1 911 Act by the Province of New Brunswick, through the Department of Justice and Public Safety (JPS). The Province sets standards, oversees the NB911 program, and is currently leading the transition to a province-wide integrated 911 network. PSAP operations are delivered through a mix of municipal and provincial organizations.The Saint John PSAP is one of 6 primary PSAPs in New Brunswick, which wasestablished in 1995 and managed by the Cityuntil 2008. Since that time, it has been managed by theSaint John Boardof Police Commissioners (Police Commission). PSAP Agreement While PSAPs may be municipally operated, the Province remains responsible for the overall NB 911 system. A PSAP agreement isestablished between the Province and the organization operating a PSAPto clearly define the responsibilities, service expectations, governance, funding arrangements, and operational standards for the delivery of 911 services. ThePoliceCommission has been contracting directly with the Province since at least 2014 with respect to management of the Saint John PSAP, but the most recent PSAP agreementexpired in 2024. Since that time, the Province has taken the position that the Province must contract directly with the City going forwardn this issue, the Province has 2 the authority pursuant to the Emergency 911Act,to choose the party with which it contracts. At a high level, the attached Agreement Respecting Delivery of 9-1-1 Services in the Province of New Brunswick and the City of Saint John delivering 9-1-1 services, maintaining current E9-1-1 service (i.e., an emergency system that automatically sends a caller's physical location and phone number to emergency dispatchers), transitioning to NG911, and operating in accordance with provincial standards, policies, and directives. It confirms that the City is responsible for ensuring that 9-1-1 calls are received and processed, emergency responses are coordinated with police, fire, and other emergency service providers, and service continues while New Brunswick moves from the current E9-1-1 system to the newer NG9-1-1 system. The City must provide service 24 hours a day, 7 days a week, follow provincial standards and procedures, provide required reports, protect personal information, and support the transition to new technology. -1-1 service, maintain key contracts and systems, provide funding, support training and resources, and maintain the information systems needed for the service to operate. Annual renumeration between April 1, 2026, and March 31, 1 Emergency 911 Act, RSNB2011, c 146 2 See s. 4(1) of the Emergency 911 Act. 2027,is $843,051.30, with the Province payingthe City quarterly, in the amount of $210,762.83. However, the PSCCalso receivescompensation under separate agreementsfor dispatching services to a number of fire services within the region. The PSAP Agreement also covers practical and legal matters such as privacy, cybersecurity, information sharing, confidentiality, inspections, dispute resolution, termination, liability protection, and how formal notices are to be exchanged. There is also a clause related to exemptions for the provision of service in both official languages. This Agreement is effective September 9, 2026,andcontinues in full force until March 31, 2027, unless terminated earlier by the parties.The PSAP Agreement outlinesthe possibility of two additional one-year renewal terms by mutual consent. It can also be terminated with notice, including earlier termination by the Province if services are not effectively delivered. NG 911Service Next Generation 9-1-1(NG911)is the modernization of the traditional 911 system, replacing old telephone-based technology with an Internet Protocol (IP)-based emergency communications network that can transmit voice, text, data, images, video, and more precise location information. More simply, it is moving from traditional phone systems to modern internet-based communications. The transition to Next Generation 911 (NG911) is being driven through the Telecommunications 3 4 Act and a series of binding CRTC regulatory decisions and policies. The move to NG911 also improves public safety through better location accuracy and information sharing, increases system reliability, and createsa connected province-wide emergency communications network capable of supporting future emergency response technologies. The CRTC has revised the national NG911 transition deadline twice. The original compliance date of June 30, 2023, was first extended to March 4, 2025, and subsequently extended to March 31, 2027, due to readiness challenges among provincial, territorial, and municipal emergency communications organizationsacross the country. NG911 compliance requires a PSAP to transition from legacy 911 technology to an IP-based emergency communications network, implement NG911-compatible call handling and dispatch systems, maintain accurate GIS-based addressing and mapping data, strengthen cybersecurity and business continuity capabilities, establish interoperability and backup arrangements with 3 Telecommunications Act, SC 1993, c 38 4 See, e.g., Telecom Regulatory Policy CRTC 2017-182; Telecom Decision CRTC 2025-67 other PSAPs, and ensure staff are trained on updated procedures. It also requires successful integration and testing with telecommunications providers so that emergency calls can continue to be received and processed through the NG911 network once legacy 911 systems are retired. NB911is responsible for delivering the provincial NG911 program and ensuring New Brunswick's PSAP network meets federal CRTC requirements, while the City is responsible for implementing the operational, technology, staffing, and process changes required withinits PSAP to participate in the NG911 environment.More specifically,NB911 is responsible for transitioning PSAPsto a new call handling system. The Province has been scheduling each of the primary PSAPsto move to a compliant call handling systembased on readiness and availability of telecom vendors. The City was originally identified as the final PSAP to be transitioned. Three of the PSAPs have transition and timing for Saint John is dependenton integration with a computer-aided dispatch (CAD) system. Computer-Aided Dispatch (CAD) System A Computer-Aided Dispatch(CAD) system is the software used by public safetycommunications centres (PSCCs) to manage incidents and dispatch emergency responders. It serves as the operational system that telecommunicators and dispatchers use to record emergency calls, track incidents, recommend response resources, and communicate with police, fire, and other emergency responders based on the incident. While it has been upgraded to the most current version and is secure, it has limitations in functionality. Additionally, the current CAD system is different than four of the other primary PSAPs, impactingintegration, interoperability, resiliency, and long-term operating costsin terms of NB911 services across New Brunswick. since 2021 to procure and implement a modern CAD solution. Since that time, NB 911 has offered financial assistance to move to a Provincial CAD solution, a single platform that is used by multiple or all emergency communications centres and dispatch agencies within a province. The primary benefit of a provincial CAD solution is that it enables all emergency communications centres to operate as a coordinated provincial network rather than as independent systems. This improves interoperability, resiliency, disaster recovery, and information sharing, while reducing technology duplication and creatinga more sustainable platform for future NG911 requirements. The ability to move forward with a provincial CAD solution has been impacted by federal requirements for storing information and negotiations between the vendor and the Province. After numerous discussionswith NB911and the NG911 transition team, a draft Agreement for Services(CAD Agreement) was provided to the City on July 2, 2026,for an interim CAD solution for the Saint John PSAP. The interim solution is intended to allow Saint John and NB911 to meet the CRTC compliance deadline of March31, 2027,while longer-term policy and approval processes are addressed for a future hosted(i.e., cloud)CAD solution. The CAD Agreement outlines the respective responsibilities, costs, governance structure, confidentiality obligations, and project scope for the CAD implementation. NB911 and the Vendor are responsible for key implementation activities, integrations, risk and privacy assessments, change management, and project oversight, while the City of Saint John is responsible for providing and supporting the on-premise hosting environment and committing PSAP resourcesto implement the solution. The CAD Agreement runs for five years, with possible one-year renewals, and may be superseded once a long-term hosted/cloud CAD solution is ready to proceed. NB911 is responsible for paying the Vendordirectly for the project costs, because the Vendor is contracted directly with NB911. However, NB911 will recover from the City one-time implementation costs(i.e., limited to the implementation of Mobile Device Terminals or MDTs) and ongoing annual costs(i.e., licensing)as set out in the CAD Agreement. These recoveries are to be reconciled with NB911 PSAPAgreement payments over the term of the contract. Limited resources requirements from NB911to implement the project are also provided at no cost to the City.The total cost of ownership over five years is approximately $2,025,000 plus applicable taxes. plus applicable taxes. In addition to Vendor costs, the City is responsible for providing the technical infrastructure needed to host and maintain the interim on-premise CAD solution. The CAD Agreement states thatthis hosting infrastructure will be provided by the City at no cost to the Provincefor the term of the contract. In addition, Saint John PSAP resources committed to the project are provided at no cost to the Province.All City costs will be absorbed within theapproved 2026 operating budget. Any resources required in2027 will be included in the proposed operating budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person FinanceCraig Lavigne Board of Saint John Police CommissionersLois Gorman ATTACHMENT(S) AGREEMENT RESPECTING DELIVERY OF 9-1-1 SERVICES IN NEW BRUNSWICK THIS AGREEMENT effective as of the 9th Day of September, 2026 BY AND BETWEEN: His MAJESTY THE KING in right of the Province of New Brunswick, represented by the Minister of Public Safety and their delegate with offices located at 65 Brunswick Street, Fredericton, New Brunswick E3B 1G5the Minister - AND - The CITY OF SAINT JOHN, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, having its head office at 15 Market Square, Saint John, New Brunswick, NB 9-1-1 Service Responsible Governing Authority WHEREAS pursuant to the Section 4 of the Emergency 911 Act, S.N.B 2011 c.146, Act the Minister is authorized to enter into agreements with a person, a local government, or an Emergency Service Provider in relation to the development, establishment, and operation of the NB 9-1-1 Service. AND WHEREAS the NB 9-1-1 Service Responsible Governing Authority, as of the Effective Date, governs and has the authority to enter into this Agreement on behalf of a Public Safety Answering Point , as defined in the Emergency 911 Act, S.N.B 2011 c.146, to provide a component of the NB 9-1-1 Service. AND WHEREAS in June 2017 the Canadian Radio-television and Telecommunications -182 which directed the replacement of Enhanced 9-1-1 E9-1-1) Service to a Next Generation 9-1-NG9-1-1 Service. AND WHEREAS the Parties have agreed and consented to participate in the transition to the future state NB 9-1-1 Service as described in the attached NB 9-1-1 Program Design Document, herein attached as Schedule A, so as to result in the coordination of response for Emergency Service Providers. AND WHEREAS the Parties will ensure E9-1-1 service is maintained until such time as the transition to NG9-1-1 technology is deployed at their respective PSAP, and subsequently, once NG9-1-1 technology is deployed and operational across all PSAPs in New Brunswick, the Parties acknowledge that a new agreement, including a new funding formula respecting the new NB 9-1-1 Service delivery will be executed by the Parties, subject to terms and conditions acceptable to both Parties. AND WHEREAS the Parties acknowledge that the NB 9-1-1 Service is a common or integrated service, program or activity within the meaning set out in the Right to Information and Protection of Privacy Act, S.N.B. 2009, c R-10.6. AND WHEREAS the Province and the NB 9-1-1 Service Responsible Governing Authorityhave jointly participated, along with other such Authorities in the Province in the development of the terms and conditions of this Agreement to reflect the role of the NB 9-1-1 Service Responsible Governing Authority in the delivery of 9-1-1 services in New Brunswick. AND WHEREAS the Parties wish to execute an agreement to reflect the role of the NB 9-1-1 Service Responsible Governing Authority in accepting and processing E9-1-1 calls, and in migrating to the NG9-1-1 technology, and accepting, processing, and coordination of requests for Emergency Service Provider response as a component of the NB 9-1-1 Service in New Brunswick. NOW THEREFORE in the consideration of the covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which is acknowledged, the Parties agree as follows: ARTICLE I INTERPRETATION 1.01 Definitions In this Agreement: Act means the Emergency 911 Act RSNB 2011, c 146 and amendments thereto. Data means information created, collected, used, analyzed, and disclosed for the purposes of delivering the NB 9-1-1 Service, and includes Personal Data. Emergency Call means a request for a response from an Emergency Service Provider that was received via a NG9-1-1 or E9-1-1 system or another telecommunications method. Emergency Service Provider (ESP) means: i) a police force as defined in the Police Act, SNB 1977, c P-9.2; ii) a fire department organized to serve any area of the Province; iii) an ambulance service provided in accordance with the Ambulance Services Act, S.N.B 1990 c. A-7.3; iv) if the Royal Canadian Mounted Police agrees to participate in the development, establishment, or operation of the NB 9-1-1 Service and except in Section 3, the Royal Canadian Mounted Police; and 2 v) such other person or service as may be designated by the Minister. Enhanced 9-1-1 System (E9-1-1) means a telecommunication emergency system that automatically connects a caller to a Public Safety Answering Point and provides caller location information associated with the E9-1-1 call. Language Line Services means a contracted third-party interpretation and translation service for facilitating communications with a 9-1-1 caller that does not speak English or French. Master Street Address Guide (MSAG) means the database that contains street names and house number ranges within their associated communities defining Emergency Service Zones (ESZs) and their associated Emergency Service Numbers (ESNs) to enable proper selective routing and selective transfer of 9-1-1 calls in the legacy E9-1-1 environment. Minister means the Minister of Public Safety and includes any person designated by the Minister under Section 10 of the Act NB 9-1-1 Branch means a branch of the Department of Justice and Public Safety which administers the provincial NB 9-1-1 Service to deliver the right resources, to the right location in the fastest way possible, to people in need of emergency response. NB 9-1-1 Program Design Document means a document that describes the future state and operating model of the NB 9-1-1 Service, attached hereto and forming a part hereof as Schedule A NB 9-1-1 Service means a province-wide system for the coordination of emergency services and for the reporting of emergencies to Emergency Service Providers through a Public Safety Answering Point. NB 9-1-1 Service Responsible Governing Authority (RGA or Governing Authority-) means the public body to which the PSAP is accountable. NB 9-1-1 Service Standards, Policies, and Directives means a collection of documentation as approved by the Minister that respectively define the specific minimum requirements, principles of action and intended outcomes, and processes, procedures and decision support tools that NB 9-1-1 Service Responsible Governing Authorities, Public Safety Answering Points, Emergency Service Providers, and the NB 9-1-1 Branch collectively use to guide the delivery of the NB 9-1-1 Service in the NG9-1-1 environment, as developed after consultation with stakeholders including the RGA. NG9-1-1 means a secure, IP-based, open-standards based system comprised of hardware, software, data, and operational policies and procedures that: 3 i) provides standardized interfaces from emergency call and message services to support emergency communications; ii) processes all types of emergency calls, including voice, text, data, and multimedia information; iii) acquires and integrates additional emergency call data useful to call routing and handling; iv) delivers the emergency calls, messages, and data to the appropriate PSAP based on the location of the caller; v) supports data, video, and other communication needs for the coordination of emergency response; and vi) interoperates with technology services and networks used by first responders to facilitate emergency response. Operating Procedures Directives (OPD) means a manual that outlines the procedures and guidelines used by PSAPs, Operators, ESPs, and the NB 9-1-1 Branch in providing a provincial 9-1-1 service in the E9-1-1 environment. Parties means the signatories, or their designate. Personal Data means data about an identifiable individual collected by either Party, in the course of providing the NB 9-1-1 Service, which includes Personal Information and/or Personal Health Information. Personal Health Information means personal health information as defined in the PHIPAA. Personal Information means personal information as defined in the RTIPPA. PHIPAA means Personal Health Information Privacy and Access Act S.N.B. 2009 c. P- 7.05. Province means the Minister, the Department of Justice and Public Safety, or its successor, and the NB 9-1-1 Branch as applicable. means the communication and dispatch center managed the Department of Transportation and Infrastructure which provides communications, dispatch, coordination of emergency response, and technical 4 advice and support to all government departments and agencies of the province, local governments, and agencies, and the RCMP. Public Safety Answering Point (PSAP) means a communication centre that receives requests for emergency response and coordinates the emergency response through communication with Emergency Service Providers. Public Safety Telecommunicator/Operator means an agent responsible for accepting and responding to 9-1-1 and other emergency requests for service, dispatching of Emergency Service Providers and coordination of emergency response. Regional Service Area means contiguous geographical areas within the New Brunswick boundaries, as determined by the Province and outlined in the attached Appendix A, from which requests for emergency response will be directed to a particular PSAP. Standards for a PSAP in New Brunswick (Standards) means a compilation of standards issued by the NB 9-1-1 Branch under the authority of the Minister of Public Safety under provision of Section 4 of the Emergency 911 Act and attached as Schedule B. RTIPPA means Right to Information and Protection of Privacy Act S.N.B 2009 c. R-10.6. 1.02 Governing Law This Agreement is to be governed by and construed in accordance with the laws of the Province of New Brunswick. ARTICLE II TERM OF AGREEMENT 2.01 Notwithstanding the date signed, this Agreement is effective as of the Effective Date, and subject to section 2.02, continues in full force until March 31, 2027. 2.02 The Agreement can be extended by mutual consent of the Parties for two (2) additional one (1) year terms on April 1, 2027 and would expire on March 31, 2028; the second Renewal Term would commence on April 1, 2028 and would expire on March 31, 2029. Either Party shall provide notice of any intention to renew this Agreement to the other Party not less than ninety (90) calendar days prior to the end of the Term for the first Renewal Term and not less than ninety (90) calendar days prior to the end of any subsequent Renewal Terms. The Party receiving the notice shall have 30 days from that date to confirm that renewal is acceptable. If neither Party provides such notice, or confirms acceptance, this Agreement shall automatically expire at the end of the then-current Term or Renewal Term. The terms and conditions of this Agreement in effect at the end of the Term shall continue for any 5 and all Renewal Terms, in each case, subject to any amendment in accordance with this Agreement. 2.03 This Agreement can be terminated by either Party, by giving the other written notice at least twelve (12) months prior to such action occurring. 2.04 Notwithstanding section 2.03, the Province may terminate this Agreement, if the NB 9-1- 1 Service Responsible Governing Authority does not effectively deliver the Services under this Agreement. Such notice shall be provided, in writing, at least six (6) months prior to such changes occurring. Procedures related to performance, issues and escalation are set out in Section 4.5, Failure to Perform, in the Standards, attached as Schedule B. The Province will provide details of the Failure to Perform to the Governing Authority and allow for the Governing Authority to cure the defects during the notice period and may waive termination notice. 2.05 Notwithstanding the term of agreement set out in this Article II, this Agreement may be superseded by a new agreement on terms agreed upon by the Parties once the NG9-1-1 system has been fully implemented and is operational across all Public Safety Answering Points (PSAPs) in the Province of New Brunswick. ARTICLE III SERVICES TO BE PROVIDED BY THE NB 9-1-1 SERVICE RESPONSIBLE GOVERNING AUTHORITY 3.01 The NB 9-1-1 Service Responsible Governing Authority, shall, with respect to the delivery of the NB 9-1-1 Service, i) continue to deliver current E9-1-1 based PSAP services in effect at the time of execution of this agreement; ii) implement changes necessary to transition to NG9-1-1 service, within sixty (60) calendar days of receiving written notice of such changes or updates; iii) following the transition to NG9-1-1 service referenced in s. 3.01(ii) above, deliver PSAP services utilizing the planned NG9-1-1 technology systems as a component of the NB 9-1-1 Service; and iv) implement associated service and process changes to effectively receive and process requests for emergency services, coordinate emergency responseand ensure accountability for services under this Agreement, within sixty (60) calendar days of receiving written notice of such changes or updates, as NB 9-1-1 Service Standards, Policies, and Directives are implemented from time to time to implement the Program Design Document, attached hereto as Schedule A 6 3.02 Provide services in both official languages of the Province of New Brunswick on twenty- four (24) hours day, seven (7) day per week basis in accordance with NB 9-1-1 Service Standards, Policies, and Directives. Notwithstanding the foregoing, the Party may submit a written request to the NB 9-1-1 Branch for an exemption from the bilingual service requirement for specific services or circumstances. Any such exemption must be approved in writing by the Province. If approved, the exemption shall relieve the PSAP of the obligation to provide the specified services in both official languages, to the extent outlined in the written approval. Where a person requesting emergency assistance is not able to communicate in either French or English, utilize the Language Line Services to facilitate communication. 3.03 Provide services in accordance with established Standards, Policies, and Directives, in effect with E9-1-1 and NG9-1-1 service delivery. 3.04 Provide reports, to the NB 9-1-1 Branch as prescribed in the Standards, including any matters relating to performance, audit, reporting, quality assurance, and training, except where superseded by subsequent NB 9-1-1 Service Standards, Policies or Directives 3.05 Collect, utilize, and manage information necessary to effectively deliver the Services set out in this agreement in accordance with legislation and, where implemented, NB 9-1-1 Service Standards, Polices and Directives. ARTICLE IV SERVICES TO BE PROVIDED BY THE PROVINCE The Minister, for the purposes of the NB 9-1-1 Service, shall: 4.01 Monitor and evaluate the delivery of the NB 9-1-1 Service between all relevant Parties. 4.02 Establish and maintain all necessary contractual relationships with all companies and businesses providing services and systems such as, but not limited to, telecommunications services, call handling, recording, geographic information services, computer-aided dispatch and business intelligence and analytics to ensure the effective and efficient operation of the NB 9-1-1 Service. 4.03 Provide funding and access to resources, including costs associated with trainingto: i) continue to deliver current E9-1-1 based PSAP services; ii) implement changes necessary to transition to NG9-1-1 service; and iii) deliver the Services defined under this agreement using the planned NG9-1-1 technology system, and in accordance with Standards, Policies, and Directives. 7 4.04 Establish, implement, and maintain information systems and procedures for capturing and communicating data needed for the delivery of the NB 9-1-1 Service, and as the sole authoritative source of information to be used by the NB 9-1-1 Service Responsible Governing Authority. ARTICLE V JOINT UNDERSTANDINGS OF THE PARTIES The Parties agree that: 5.01 The NB 9-1-1 Service Responsible Governing Authority will receive and process requests for emergency response received with respect to the Saint John PSAP Regional Service Area and coordinate the emergency response through communication with Emergency Service Providers needed. 5.02 The NB 9-1-1 Service Responsible Governing Authority is responsible to ensure the use of the Trunked Mobile Radio system to deliver the NB 9-1-1 Services, and to utilize such other communication technologies as approved by the Minister from time to time. 5.03 The Minister and the NB 9-1-1 Service Responsible Governing Authorities will review current performance standards and establish new performance standards for the delivery of NG9-1-1 Services in coordination with the NB 9-1-1 Service Executive Committee. 5.04 The NB 9-1-1 Service Responsible Governing Authority shall allow its facilities, services, and systems facility to be inspected periodically, by a person authorized by the Minister, to determine compliance with the terms and conditions of this Agreement; and 5.05 Both Parties will adhere to the Privacy and Security provisions outlined in Article IX. ARTICLE VI FINANCIAL CONSIDERATIONS 6.01 The Province will pay the NB 9-1-1 Service Responsible Governing Authority, on a quarterly basis, upon receipt of an invoice. The first quarter of this Agreement, for purposes of remuneration only, begins April 1, 2026. 6.02 Quarterly invoices will be submitted by the NB 9-1-1 Service Responsible Governing Authority at the end of each quarter, in June, September, December and March of each year of this Agreement. 6.03 Remuneration for the 2026-27 fiscal year is set out in Schedule C attached and will be revised by the parties annually. Notwithstanding the Effective Date, the Parties acknowledge and agree that the NB 9-1-1 Service Responsible Governing Authority is 8 entitled to the entirety of the remuneration for the 2026-2027 fiscal year as outlined in ARTICLE VII INDEMNIFICATION 7.01 The Province shall indemnify and save harmless the NB 9-1-1 Service Responsible Governing Authority and their respective directors, officers, employees, volunteers, boards, commissions, contractors, agents, heirs, executors, personal or legal representatives, administrators, successors from and against any and all losses, claims, demands, actions, costs and damages including reasonable legal fees and disbursements (hereinafter collectively referred to as "Claims") arising directly or indirectly from any act or omission of the Province, or the reasonable acts or omissions of the Indemnified Parties provision of services or facilities to be provided on behalf of the Province pursuant to this Agreement, and undertakes to defend any legal action arising from such Claim at its own cost. Notwithstanding the foregoing, the Province shall not be responsible to the extent that any Claims were caused or contributed to by the negligence or willful misconduct by the Indemnified Parties and the NB 9-1-1 Service Responsible Governing Authorityshall be responsible for, and indemnify the Province from and against the consequences of the negligence or willful misconduct by the Indemnified Parties. ARTICLE VIII CONFIDENTIALITY 8.01 The NB 9-1-1 Service Responsible Governing Authority undertakes to comply without limitation to Standards, Policies, and Directives established or adopted by the Minister from time to time in accordance with applicable legislation and regulations for the protection of personal privacy with respect to the information used in the operation of the NB 9-1-1 Service. 8.02 The parties acknowledge that they are subject to the provisions regarding confidential information pursuant to Section 6 of Regulation 96-104 made under the Act and any other applicable legislation. ARTICLE IX PRIVACY AND SECURITY OF DATA AND DATA SYSTEMS 9.01 Acknowledgement The Parties acknowledge that: i) they are custodians, as defined in RTIPPA and PHIPAA, of and will be collecting, using, and disclosing Personal Data to each other and other NB 9-1-1 Service Responsible Governing Authorities participating in the NB 9-1-1 Service . As such they will adhere to the provisions of RTIPPA and PHIPAA, specifically with respect to operating as a common or integrated service, program or activity as defined in 9 RTIPPA. The type of Personal Data and its use will depend on the nature and extent of the services provided by the NB 9-1-1 Service Responsible Governing Authority. The use, collection and disclosure of Personal Data provided by the Parties will be limited to that required for the purposes of the NB 9-1-1 Service. ii) they will jointly and mutually participate in a cybersecurity program designed to deter, prevent, detect, mitigate, respond, and recover from cybersecurity threats and events affecting data and data systems, in accordance with Standards, Policies and Directives established from time to time by the Minister. 9.02 Custody and Control of Data including Personal Data Under this Agreement the Parties will provide Data to each other and other NB 9-1-1 Service Responsible Governing Authorities participating in the NB 9-1-1 Service for the delivery of the NB 9-1-1 Services. In order to maintain the integrity and security of the Personal Data in accordance with RTIPPA and PHIPAA the Parties will maintain the Personal Data in the same manner and condition as they have been maintained by the other Party. The Data will continue to be the sole property of the initial collecting Party. 9.03 Maintenance, Retention, Control and Destruction of Data, including Personal Data A Party will immediately advise the other Party of any security issues which arise with respect to the maintenance, retention, control, or destruction of the Personal Data. The Parties will be advised and authorize the plans and processes proposed by the other Party for the destruction of Personal Data. 9.04 Privacy and Security of Data, Including Personal Data Each Party is responsible for ensuring that its employees, agents, and subcontractors required to have access to the Data in the performance of this Agreement are aware of and understand the requirements for the protection of the Personal Data as set out in RTIPPA and PHIPPA and associated Standards, Polices and Directives. Each Party will protect Personal Data in its custody by adhering to security arrangements against risks such as unauthorized access, collection, use, disclosure, disposal, and disaster. Each Party will restrict access to Data and disclose to the other party security measures employed to protect Data. Access to Data will be limited to persons required to have such access in the performance of this Agreement. Each Party will maintain the security of Data transferred under this Agreement in the secure physical environment existing at time of the transfer. The Parties will not process, store, or transfer any Data under this Agreement beyond the boundaries of Canada. 10 Each Party will ensure that no use or disclosure be made of Data transferred to or collected, created, maintained, or stored by the other Party under this Agreement for any purpose other than what is needed to carry out the NB 9-1-1 Service, unless the use or disclosure is specifically authorized under the Agreement or expressly approved in writing by the other Party prior to use or disclosure. This prohibition survives the Agreement. Each Party will provide to the other, any other details of the measures employed to ensure the security of the Data. In the event of a deficiency being identified the parties shall work together to ensure it is rectified. 9.05 Notification and Management of Breach of Data, Including Personal Data In the event that either Party becomes aware of a confirmed or potential breach relating to Data they will: i) notify the other Party, in writing of the following, to the extent known, within 24h of such knowledge: a) the nature of the information that was breached; b) when the breach occurred; c) how the breach occurred; d) what steps have been taken to mitigate the matter; and e) what measures have been taken to prevent reoccurrence or continuance of the breach. ii) collaborate with the Minister, other NB 9-1-1 Service Responsible Governing Authorities, and Emergency Service Providers to investigate the breach, mitigate its impacts, and take measures to prevent reoccurrence or continuance of the breach; and, iii) within 30 calendar days of the notification, complete an investigation of the breach, and submit to the other party a detailed investigation report and action plan to address impacts and reduce the risks of reoccurrence. An extension of this 30-day written approval, which shall not be unreasonably withheld. 11 ARTICLE X DISCLOSURE AND SHARING OF INFORMATION 10.01 NB 9-1-1 Service as a Common or Integrated Service, Program or Activity The Parties agree that Data collected during the provision of and for the purposes of the NB 9-1-1 Service shall be disclosed as necessary for the effective delivery of the NB 9-1- 1 Service as it is a common or integrated service, program, or activity delivered by public bodies, as defined in Section 46 of the RTIPPA. 10.02 Disclosure for Operational Purposes The NB 9-1-1 Service Responsible Governing Authority will ensure that it will disclose information collected pursuant to section 10.01 to other NB 9-1-1 Service Responsible Governing Authorities and Emergency Services Providers to coordinate emergency response, meet established performance standards, and ensure safety of responders and the public. 10.03 Disclosure for Administrative and Quality Purposes The NB 9-1-1 Service Responsible Governing Authority will disclose information under its control to other NB 9-1-1 Service Responsible Governing Authorities and Emergency Service Providers to address complaints, respond to right to information requests, or to conduct or support the conduct of reviews, audits, or complaints, while protecting investigatory, evidentiary, or private information not necessary to the disclosure. 10.04 Request for Information Under RTIPPA or PHIPPA - Management and Disclosure i) The NB 9-1-1 Service Responsible Governing Authority will manage and respond to requests for information under RTIPPA or PHIPPA where a request for emergency response was received by its PSAP but no emergency response occurred; and where more than one NB 9-1-1 Service participant is implicated in the request and response, transfer the request to the NB 9-1-1 Service participant coordinating a joint response to the applicant and disclose such information necessary to respond to the request ii) Report requests and responses to the NB 9-1-1 Branch in summary on a periodic basis. 10.05 Disclosure to the Minister The NB 9-1-1 Service Responsible Governing Authority will report the results of performance, reviews, audits, and complaint investigations to the Minister quarterly, and, where requested by the Minister, in detail, in a form and manner set out in Standards, Policies, and Directives. 12 ARTICLE XI DISPUTE RESOLUTION MECHANISM 11.01 Except for purposes of preserving a limitation period or obtaining an appropriate interim order or remedy where reasonably necessary, the Parties agree that legal proceedings shall be avoided until the procedures in this Article have been tried in good faith in the order listed. With respect to procedures and rules, unless otherwise agreed to and confirmed in writing, the procedures and rules of the ADR Institute of Canada Inc.will be followed where the same are consistent with the Arbitration Act, RSNB 2014, c. 100. The arbitration will be by way of a single arbitrator pursuant to the Arbitration Act and will be conducted in Fredericton, New Brunswick unless otherwise agreed upon. ARTICLE XII DEFAULT AND TERMINATION OF AGREEMENT 12.01 Default will be deemed to have occurred if a Party has failed to observe or perform any term, covenant or obligation contained in this Agreement and such Party has not, within thirty (30) days of receiving written notice of such default from the other Party, either remedied the default or referred the matter to arbitration as provided herein. 12.02 Upon any default, the Party who is not in default may terminate this Agreement by serving a notice of termination on the other Party and the service of such notice shall not prejudice any existing right, remedy, or relief of the Party serving the notice. ARTICLE XIII NON-WAIVER 13.01 The failure of the part of either Party to exercise or enforce any right conferred upon it under this Agreement shall not be deemed to be a waiver of any such right or operate to bar the exercise of enforcement thereof at any time or items thereafter. 13.02 Force Majeure Neither the NB 9-1-1 Service Responsible Governing Authority nor the Province will be held responsible for any damages or delays as a result of war, invasion, insurrection, demonstrations, labor relations strike action by employees, lockouts, pandemics, epidemics, fire, floods, or as a result of decisions by civilian or military authorities, decisions of regulatory authorities, or generally, as a result of any event that is beyond the NB 9-1-1 Service Responsible Governing Authority control. ARTICLE XIV ASSIGNMENT AND SUBCONTRACTING 14.01 The rights and liabilities of this Agreement are not assignable by any NB 9-1-1 Service Responsible Governing Authority without the prior written consent of the Province. 13 14.02 The NB 9-1-1 Service Responsible Governing Authority shall not subcontract any part of its obligations under this Agreement without the prior written consent of the Province. Notwithstanding anything to the contrary set out herein, the Province consents to the NB 9-1-1 Service Responsible Governing Authority subcontracting with the Saint John Board of Police Commissioners (including, for greater certainty, any successor) to delegate the performance of its obligations under this Agreement, and no further written consent shall be needed from the Province with respect to the same. 14.03 Consent under Article 13.02 shall not relieve the NB 9-1-1 Service Responsible Governing Authority from any of its obligations under this Agreement or impose on the Province any liability to the subcontractor. ARTICLE XV NOTICE 15.01 Any notice required pursuant to this Agreement will be in writing and delivered personally, by courier, or sent by registered mail (with proper postage), or electronically by fax or email to the addresses listed herein, or to such other address as either Party may indicate by notice in writing to the other. The Province: The City of Saint John Minister of Public Safety City of Saint John P.O. Box 6000 15 Market Square nd 65 Brunswick Street (2 Floor) Saint John, NB E2L 1E8 Fredericton, NB E3B 5H1 Attention: Director, NB 9-1-1 Attention: General Counsel Email: generalinquiries.nb911@gnb.ca Email: generalcounsel@saintjohn.ca 15.02 Any notice or communication given by hand delivery is to be deemed to have been given and received on the date of delivery. Any notice or communication sent by registered mail is to be deemed to have been given and received five (5) days after the date of mailing in Canada. Any notice given electronically is deemed to be received on the date of transmission. Either Party hereto may change its address for service including its facsimile at any time by notice in writing given as aforesaid to the other Party hereto. ARTICLE XVI ENTIRE AGREEMENT 16.01 This Agreement with appendices constitutes the entire agreement between the Parties with respect to the matters referred to herein and any previous agreement, warranty or representation of any kind, written or oral, express or implied, between the Partieshereto or on their behalf relating thereto, are hereby terminated and canceled and each of the Parties hereby releases and forever discharges the other of and from all manner of actions, causes of action, claims and demands whatsoever under or in respect of such agreement, warranty or representation. 16.02 The Parties recognize that the NB 9-1-1 Service may develop in terms of technology and operational methods. Either Party may request changes which reflect such developments. If at any time during the continuance of this Agreement the Parties deem it necessary or 14 expedient to make any alterations or additions to this Agreement, they may do so by means of a written agreement between them which shall be supplemental hereto and form part hereof. ARTICLE XVII TIME 17.01 Time is of the essence of this Agreement. ARTICLE XVIII MISCELLANEOUS 18.01 The insertion of headings in this agreement is for convenience of reference only and shall not affect construction or interpretation of the agreement. In this agreement, words importing the singular number include the plural and vice versa and words importing gender include all genders. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 15 IN WITNESS WHEREOF the Parties hereto have caused this agreement to be duly executed. Signed, sealed, and delivered by the Department of Justice and Public Safety _______________________ ________________________________ Witness Hon. Robert Gauvin Minister of Public Safety Date: ___________________________ Signed, sealed and delivered by the City of Saint John _______________________________ Mayor ________________________________ City Clerk Date: ___________________________ Council Resolution: ________________ 16 SCHEDULE "A" Program Design Document NB 9-1-1 SERVICE Over 243,000 times a year, 9-1-1 is the first step accountable to ensure that the right resources get to the right places in the fastest time possible. Seventy percent (70%) of 9-1-1 calls are for health services, 25% are for police services and 5% are for fire services. GOVERNMENT DIRECTION Following stakeholder consultations including a consensus Green Paper in 2018, government approved the following changes to the delivery of the NB 9-1-1 Service in 2020: Formal governance processes, proactive to risks Sustainable, scalable funding and cost models Fully integrated, interoperable, and standardized technologies and operational processes Collaborative and effective joint procurement Formal approach to service delivery planning. PROGRAM GOVERNANCE DIRECTION Since receiving this direction from government in 2020, the NB 9-1-1 Executive Committee confirmed the future state of NB 9-1-1 Service shall incorporate: The intent of getting the right resource to the right location in the fastest time possible Unity of purpose and autonomy of command in emergency response Service beginning when the call for help is received and ending only when emergency services arrive Effective, proactive, and accountable governance Measurable performance metrics and defined service benchmarks Sustainable, simplified, scalable funding and cost models Standardized system technology that is centrally managed and interoperable Aligned service delivery processes and standards FUTURE STATE OF NB 9-1-1 SERVICE The Department of Justice and Public Safety NB 9-1-1 Program will deliver the NB 9-1-1 Service through a network of Public Safety Answering Points (PSAPs) using centralized call taking and dispatch technology, creating one virtualized Public Safety Answering Point. The NB 9-1-1 Service means a province-wide system for the coordination of emergency response and for the reporting of emergencies to Emergency Service Providers through a PSAP. Primary Public Safety Answering Points will receive calls for emergency services and dispatch the calls to Emergency Service Providers according to plans and goals set by each Emergency Department of Justice and Public Safety Service Provider, and transfer requests for service to Secondary PSAPs for their action. All PSAPs will take action and share information needed to mutually coordinate emergency response. Each Public Safety Answering Point will have a geographic territory and understand what events and situations are happening in it things like weather, critical infrastructure, public gatherings and emergency responses. PSAPs will coordinate emergency response following plans and direction set by each emergency service provider, or in case of Secondary PSAPs by their organization. Technology services will allow each Public Safety Answering Point and Emergency Service Provider to work together and share information across boundaries and mandates when needed to support responses. Emergency Service Providers will remain responsible for their own plans for response, any goals for response time, and be accountable for these plans and goals to their own governing authority. The NB 9-1-1 Service will establish the ability to measure and report performance against these plans and goals. These new tools will provide Emergency Service Providers and Public Safety Answering Points with the real-time and historical data required to coordinate emergency response, keep responders and the public safe, manage their services and be accountable to their governing authority, elected officials, and the public. GOVERNANCE The Minister of Public Safety, through the NB 9-1-1 Program, will establish a system of governance for the NB 9-1-1 Service pursuant to the Emergency 911 Act. The NB 9-1-1 Service Executive Committee will advise the Minister and have representation from the NB Association of Chiefs of Police, the NB Association of Fire Chiefs, the Cities of New Brunswick Association, the Departments of Health, Transportation and Infrastructure, Service New Brunswick, Finance and Treasury Board, and Environment and Local Government and be chaired by the Department of Justice and Public Safety. Subcommittees for technical, operations, system performance, quality improvement, data governance and privacy, and others may be established to make recommendations to the Executive Committee. Of these subcommittees, the Joint Emergency Services Committee will make recommendations relating to the coordination of emergency services response, including the NB 9-1-1 Service, interagency response and complex/critical incidents. The Data Governance Committee will make recommendations relating to what information is to be shared and disclosed to deliver the NB 9-1-1 Service. The NB 9-1-1 Service Executive Committee will be responsible to review and make recommendations to the Minister of Public Safety regarding system design, funding, technology, security, privacy, resiliency, performance, coordination of emergency services response, monitoring, reporting, and accountability. 2 In many of the policies, procedures and responsibilities established in relation to the NB 9-1-1 Service, the RCMP is often referred to as a PSAP, similar to a provincial PSAP. However, even while functioning as a provincial police force under the Provincial Policing Service Agreement, the RCMP retains its federal responsibilities, and, as such, the Commissioner of the RCMP retains control over the management of the Force. This includes obligations under federal legislation, including the RCMP Act and the Privacy Act. Therefore, references to PSAPs may, or may not, include the RCMP. Therefore, a separate agreement between the RCMP and the Minister of Public Safety will be required to establish the terms, and define the roles and responsibilities, in relation to RCMP participation in the NB 9-1-1 Service. STRUCTURE The NB 9-1-1 Service is a common and integrated service amongst public bodies, as defined in the Right to Information and Protection of Privacy Act and manages personal health information, as defined in the Personal Health Information Privacy and Access Act. The Department of Justice and Public Safety will provide network, call-taking, and dispatch technology to a network of all Public Safety Answering Points, establishing a singular virtualized Public Safety Answering Point through agreements with technology service providers and the responsible governing authority for each Public Safety Answering Point. Several municipalities, the Department of Transportation and Infrastructure, the Royal Canadian Mounted Police and Extra Mural/Ambulance New Brunswick will function as secondary PSAPs to deliver call-taking and dispatch services to Emergency Service Providers and to coordinate emergency response with other Emergency Services Providers. Justice and Public Safety will enter agreements for service delivery, funding, and performance between the province . Justice and Public Safety will also enter agreements with the governing authority for each secondary Public Safety Answering Points for service delivery and performance. Primary and secondary Public Safety Answering Points are responsible for providing and managing supporting technology, staffing, training, and oversight required to meet their obligations. Public Safety Answering Points will receive emergency calls, dispatch Emergency Service Providers, coordinate response and share information necessary to do so between and amongst each other using provincially consistent procedures and processes in accordance with response plans set by each Emergency Service Provider. Each Public Safety Answering Point will provide backup service to other Public Safety Answering Points for overflow and outage purposes. Secondary Public Safety Answering Points may operate their own dispatch technology while ensuring that that these requirements are met. Each Emergency Service Provider will establish response plans include response time goals for specific types of calls, using standardized definitions of call types and response times. Accountability for performance will be to the governing authority for each Emergency Service Provider. The requirements for standards, processes, functions, and performance will be established in legislation and regulation. These will include requirements for privacy, security, resiliency and information management. 3 ROLES AND RESPONSIBILITY Justice and Public Safety The Minister of Public Safety is responsible to develop, establish and operate the NB 9-1-1 Service subject to the Emergency 911 Act. This will occur through a network of Public Safety Answering Points using a centralized call taking and dispatch technology framework, creating one virtualized Public Safety Answering Point. Legislation and regulation will define roles, responsibilities, means for funding and monitoring, and authority to enter agreements with local governments, Emergency Service Providers, telecommunications service providers and other technology vendors to deliver the service. The NB 9-1-1 Service, through the NB 9-1-1 Program and in consultation with stakeholders, will ensure emergency response is coordinated across the province and that calls for emergency services are reported to emergency service providers through a Public Safety Answering Point. The Minister will establish requirements for the NB 9-1-1 Service, including the functions, processes, standards, and planning framework for the service in consultation with emergency service providers and stakeholders. The NB 9-1-1 Service Executive Committee will advise the Minister on these requirements, and review performance of the system. The Minister will establish tools and means for monitoring, reporting, review, audit, and complaint resolution of the NB 9-1-1 Service, and ensures service quality. The NB 9-1-1 Program is not involved in the day-to-day coordination of Emergency Service Provider response, and as such does not access response information in real-time. Emergency Service Providers Every Emergency Service Provider will participate in the NB 9-1-1 Service. Emergency Service Providers include municipal and regional police forces, fire departments, Ambulance NB, any other person designated by the Minister and includes the RCMP, where the RCMP enter into an agreement to participate in the NB 9- 1-1 Service. To support coordinated and timely emergency response, the Minister may designate agencies that participate in or support emergency responses as secondary Emergency Service Providers, ranging from highway operations, public works, radio communications, air search and rescue, Canadian Coast Guard, emergency health, public health, environmental response, and emergency management. Secondary Emergency Service Providers respond within their own lawful mandate, in coordination with the Emergency Service Providers having jurisdiction. Royal Canadian Mounted Police A separate agreement between the RCMP and the Minister will set out roles and responsibilities in relation to the NB 9-1-1 Serviceto achieve NB 9-1-1 Service objectives, as set out in the Governance section of this 4 document. Where the RCMP enters in an agreement to participate in the NB 9-1-1 Service, it is an Emergency Service Provider, as set out in the Emergency 911 Act. Local Governments Every local government will participate in the NB 9-1-1 Service by providing civic addressing. Where the local government is also responsible for an Emergency Service Provider, it will be responsible for establishing and delivering the emergency service and monitoring performance of the Emergency Service Provider against response plans. Public Safety Answering Points There are two types of Public Safety Answering Points: 1. Primary Public Safety Answering Points answer calls from the public and either dispatch the responding Emergency Service Provider resources directly or transfer the caller to a secondary Public Safety Answering Point for dispatching, meaning the RCMP, Ambulance NB,or the Provincial Mobile Communications Centre; and 2. Secondary Public Safety Answering Points dispatch resources and coordinate response, but do not take 9-1-1 calls directly from the public. Each Public Safety Answering Point operates under agreement for service delivery, funding, and performance responsible governing authority. Public Safety Answering Points process calls and coordinate response in accordance with plans established by each Emergency Service Provider, and in-the-moment direction provided by Emergency Service Providers. Besides call information, Public Safety Answering Points will proactively provide information to Emergency Service Providers regarding the emergency and the factors which could influence the emergency, such as road closures, security or safety risks to responders or the public, current or forecast weather, road closures, critical infrastructure (such as electricity, natural gas, telecommunications) services, voice and data telecommunications, and other emergency responses occurring in the area. Using standardized rules set for the NB 9-1-1 Service, Public Safety Answering Points manage information created under their authority, as well as review, audit and manage complaints related to their work. They will support review, audit and complaint management for emergency service responses in which they played a role. PRIVACY, DISCLOSURE,AND INFORMATION-SHARING All participants in the NB 9-1-1 Service will adhere to the provisions of the Right to Information and Protection of Privacy Act (NB) and the Personal Health Information and Privacy Act, except for the RCMP which must adhere to the federal Privacy Act and is subject to federal obligations. Information collected during the provision of and for the purposes of the NB 9-1-1 Service shall be disclosed as necessary for the effective delivery of the NB 9-1-1 Service as it is a common or integrated service, program, or activity delivered by public bodies, as defined in Section 46 of the Right to Information and Protection of Privacy Act (NB). This legislation reduces barriers by establishing the legal framework for the lawful information sharing necessary to provide a common, integrated service. 5 Justice and Public Safety and the governing authorities for each Public Safety Answering Point will be a party to agreements defining the NB 9-1-1 Service as a common or integrated service. Each governing authority for each Public Safety Answering Point and each Emergency Service Provider is accountable for the information it creates or collects and is responsible for disclosure. Justice and Public Safety will provide a technology framework to house and keep this information secure and ensure compliance, audit, and reporting on privacy and security. Access to NB 9-1-1 Service information is limited to the role and responsibility of each NB 9-1-1 Service participant. Direct access to 9-1-1 calls, non-emergency phone lines, voice recordings, and related data will be limited to all PSAPs. All PSAPs will be under agreement to manage disclosure of information created under their authority, will ensure rules are followed to protect investigatory, evidentiary, or private information, and will support review, audit and complaint management for emergency service responses in which they played a role. Each Emergency Service Provider is responsible to manage disclosure of any information created under their authority. While protecting investigatory, evidentiary and private information, disclosure of PSAP and Emergency Service Provider information will be required between and amongst NB 9-1-1 system participants to coordinate emergency response, meet performance standards, ensure safety of responders and the public, and after the fact to address complaints, respond to right to information requests, or to conduct reviews to meet legal and authorized roles. Justice and Public Safety is responsible for ensuring that all agreements with primary and secondary Public Safety Answering Points and technology service providers to deliver the NB 9-1-1 Service meet the requirements of RTIPPA and PHIPPA, including limiting disclosure of any information to that necessary for the delivery of the Service and that necessary to performance monitoring, review, audit or investigation. Certain NB 9-1-1 Service information gathered may be disclosed to police, fire marshal, or coroner jurisdiction for purposes outside the provision of the NB 9-1-1 Service, specifically for investigations, and may be subject to additional restrictions on disclosure as defined in applicable legislation.To protect lawful enforcement investigations, some service reviews and audits may be paused until the enforcement matter has concluded, like how police and coroner investigations are managed. Requests for information under RTIPPA that are within the definition of the NB 9-1-1 Service will be addressed by the primary Emergency Service Provider responsible for responding, or, if no emergency response occurred, by the responsible governing authority for the affected Public Safety Answering Point. Such RTIPPA requests and responses will be reported to the NB 9-1-1 Program in summary on a periodic basis. Where more than one NB 9-1-1 Service participant is implicated in the request and response, the primary Emergency Service Providerresponsible for the response will coordinate a joint response. 6 PERFORMANCE MONITORING, REPORTING AND ACCOUNTABILITY The NB 9-1-1 Service will establish the ability to measure and report performance against response plans and goals. Emergency Service Providers will remain responsible for plans for response and any goals for response time and be accountable for their performance to their own governing authority. Goals for Public Safety Answering Point performance will be set after consultation with stakeholders and set in agreements with the governing authorities for Public Safety Answering Points. This is a multi-year process which begins with defining Public Safety Answering Point and response information to be collected, improving data quality, setting goals, measuring against goals, and using data to inform decision makers and, ultimately, the public, consistent with accountability and transparency measures in education, social services, and health. REVIEW, AUDIT, AND COMPLAINTS The primary responsibility to review performance, conduct audits, and address complaints related to the NB 9-1-1 Service (i.e., the time from when a call to 9-1-1 is placed and when Emergency Service Providers arrive on scene) remains with the governing authority for each Public Safety Answering Point and each Emergency ServiceProvider. The Minister of Public Safety is responsible for the performance of the NB 9-1-1 Service and the coordination of emergency response. This includes a structure to ensure quality. The Minister will set requirements for the structure and associated processes in consultation with stakeholders. Resultsof reviews, audits and complaint investigations will be reported to the Minister on a summary basis periodically, and, where requested by the Minister, in detail. The governing authority for each Public Safety Answering Point will ensure these processes are coordinated with Emergency Service Providers following appropriate privacy and disclosure processes to protect investigative, evidentiary and private information. Information disclosed in such situations will remain managed by Public Safety Answering Points and Emergency Services Providers to protect investigative, evidentiary and private information. 7 AnnexAnnex B STANDARDS FOR A PUBLIC SAFETY ANSWERING POINT (PSAP) PROVINCE OF NEW BRUNSWICK Public Safety/Sécurité publique April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick INTRODUCTION The Province of New Brunswick operates a highly integrated enhanced 911 system. This system utilizes six Public Safety Answering Points (PSAPs) located in Bathurst, Dieppe, Edmundston, Fredericton, Miramichi, and Saint John. With the exception of the Codiac PSAP, where the service is operated by the Codiac Regional Policing Authority, and Saint John, where the service is operated by the Board of Police Commissioners of the City of Saint John, the PSAPs are operated by municipalities, subject to an agreement with the Province entitled Agreement Respecting Delivery of 911 Services in New Brunswick. In consideration and for the purposes of the effective operation of the NB 911 Service, and as authorized by the Emergency 911 Act protocols, policies and standards may be directed by the Minister of Public Safety. This document is subject to regular review by the ESCC and will be amended as required to meet technology and operational needs in support of the provincial enhanced 911 system and services. The purpose of this document is to outline the standards for PSAPs operating in the Province. Standards are provided in the following areas: 1.0 Facilities and Equipment 2.0 Human Resources 3.0 Operations 4.0 Quality Assurance 1.0 FACILITIES AND EQUIPMENT The PSAP facility must be designed and equipped in a fashion to ensure continuous 24/7 operation. This includes but is not limited to having an alternate source of electrical power that is capable of carrying the full electrical load of the facility and supplying sufficient power for the regular operation of all of the The PSAP facility must have a written policy restricting non-emergency access to authorized PSAP employees and others so authorized by the appropriate PSAP management; The PSAP service must develop and adopt an emergency plan for preparing for, responding to and recovering from situations that require the primary PSAP location to be vacated or to operate at a reduced capacity. Such plan will provide, for example, the location of a back-up centre, the level of service that will be provided from the back-up location, the procedures for establishing operations at the centre within one hour, the procedures to be 2 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick followed to minimize the degradation of 911 call processing services and the details of a minimum semi-annual test of the back-up procedures. Each workstation or operator position within the PSAP service must be equipped with Enhanced 911 Telecommunications equipment that has the following features: 1. Automatic Number Identification (AN address and other pre-selected information at the PSAP operator positions; 2. telephone number at the PSAP operator positions; 3. Called-Party Hold to allow a PSAP operator to hold the connection from which an emergency 911 telephone call or other telephone call was originated; 4. Emergency Disconnect to allow a PSAP operator to ring the calling (landline) station regardless of whether or not the caller has hung up; 5. Forced Disconnect to allow a PSAP to terminate an existing emergency 911 telephone call or other telephone call regardless of the action of the calling party; 6. Alternate Routing to allow emergency 911 telephone calls to be routed (overflow) to an alternate PSAP facility if the number is not answered after five (5) rings or if the PSAP facility is required to close due to an emergency; 7. Call Transfer to allow an incoming emergency 911 telephone call to be re-routed from the PSAP facility to an emergency service provider; 8. TTY/TDD and/or Text with 911 communication capabilities to allow the PSAP operators to communicate with hearing impaired persons; 9. Instant Playback allows the PSAP operator the ability to instantly playback Audio Logging recordings based on a pre-set time limit; The PSAP service will have capability of audio logging all incoming and outgoing telecommunication and radio transmissions associated with the PSAP facility. Audio recordings of 911 calls must be securely maintained for at least two years after they are made. 3 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick The PSAP will utilize computer technology to provide 911 call answering and processing services on behalf of the Province as per the Operational Procedure Directives. The PSAPs will maintain and upgrade their equipment to ensure the 911 system and service continuity and evolution to a level defined and agreed upon by the ESCC. 2.0 HUMAN RESOURCES 2.1 Recruitment and Selection PSAPs will utilize standard recruitment and selection processes that as a minimum incorporate: Basic Knowledge and Education Successful completion of Grade 12 education or an approved equivalent plus an additional year of post secondary education Successful completion of a recognized program in Public Safety Communications is desirable and recommended Must be at least 18 years of age and legally eligible to work in Canada Must satisfactorily complete a security clearance process as established and applicable to the hiring PSAP Must be a Canadian citizen or landed immigrant Must be bilingual French/English to a minimum Level 2+ (Intermediate Plus) Testing Process Utilize the Criticall© Pre-Employment Testing Software from Biddle Consulting Group, Inc. CritiCall© is software that tests dispatcher, calltaker, and telecommunicator applicants in the computer and other job-related skills necessary for the communications centre environment. The test modules included in the Criticall© system are designed to measure specific candidate skills in the following areas: o Decision making o Keyboarding o Data Entry 4 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick o Call Summarization o Cross referencing o Vocalization o Character Comparison o Memory o Prioritization o Mathematics o Probability o Map Reading o Spelling and reading comprehension Completion of a hearing assessment Completion of a French/English language assessment. Completion of a Behavioral Event Interview The following four (4) competencies will be rated during the job interview. ANALYTICAL THINKING Demonstrates logical cause and effect thinking; systematically identifies patterns or connections between situations, person or events; identifies key elements in complex situations. COMMUNICATION Communicates in a manner that demonstrates understanding and demonstrates verbal and written communication skills needed to express self and present information clearly and accurately. SELF-CONTROL Keeps own emotions under control when provoked, faced with opposition or hostility, or working under stressful conditions; takes constructive actions to deal with the situation. 5 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick TEAMWORK Team player means having a personal commitment to the teamwork concept. It includes working well with all people, willingness to share praise and blame, maintaining a flexible attitude, contributing positively to the operation and goals of a team, and good interpersonal skills. Teamwork also includes the ability to co- ordinate activities across various teams in order to promote effectiveness. 2.2 Training Each PSAP operator who receives an initial 911 or transferred 911 call from the public in New Brunswick shall be subject to no less than forty (40) hours of public safety communications coursework which is administered or sponsored by the municipality or post-secondary educational institution and no less than forty (40) hours of on-the-job supervised training. PSAPs will submit a written request to the NB 911 Bureau to obtain a 911 ACD telephone set login ID to assign to new operator trainees. Upon completion of the successful training, the PSAP will advise the NB 911 Bureau in writing that the 911 operator certification is complete. The operator will retain the same ID originally assigned. The associated training shall incorporate the following; 1. No less than four (4) hours in the roles and responsibilities of 911, including but not limited to: Missions, ethics and values of the PSAP team Professionalism: PSAP operators as part of a public safety team Basic policies and procedures for PSAP operators Overview of the geographic area served by the PSAP PSAP Disaster or backup plan 2. No less than two (2) hours on the roles and responsibilities of the emergency service providers 3. No less than five (5) hours in interpersonal communications skills, including but not limited to the following areas: Communication techniques and information processing, such as listening, hearing, diction, empathy, perception and intuitiveness Customer service, including but not limited to dealing with difficult callers, discrimination and harassment Dealing with diverse callers, including the hearing/speech impaired 6 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick 4. No less than eleven (11) hours in communication techniques and call processing, including but not limited to: Public relations Call receipt Interviewing Controlling the call Managing high risk/difficult calls, including but not limited to domestic violence ,suicide intervention and mass casualty incidents Managing calls for different emergency service providers Managing differing call types and events including in progress, just occurred or dated The importance of obtaining proper information, including location, nature of call, call details Transferring a 911 call NB911 Operating Procedures Directives Language Line Services© 5. No less than four (4) hours on PSAP technology, including but not limited to: Operation of phones, including wireline, portable and wireless Operation of TTY 911 Equipment, including ANI/ALI, and the layout and operation of the two provincial 911 networks Call tracing and retrieval procedures Computer Aided Dispatch (CAD) Logging recorder and playback features 7 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick 6. No less than two (2) hours in stress management, including but not limited to: Causes Strategies for dealing with stress Peer support Critical incident debriefing 7. Although not mandatory, consideration should be given to providing supplement training and education in the following areas: CPR and First Aid Hazardous Material Incidents Testifying in Court CPIC The training program shall include exercises that duplicate communications centre practices in which the trainee performs the subject matter being taught and shall also include progressive and final testing to ensure the concepts presented are understood and can be applied. 3.0 OPERATIONS 3.1 Operating Procedures Directives (OPDs) The province requires that everyone who calls 911 receive the same level of service, delivered in a consistent manner. Service quality must not vary between employees and/or shifts. The procedures for processing a 911 call are outlined in the Operating Procedure Directives (OPDs) issued and maintained by the Province. Each PSAP will ensure: Each caller taker has access to a copy of the Operating Procedure Directives Each caller taker is trained in the use of the OPDs, has reviewed and understands these directives before processing a 911 call and remains current on any and all revisions to the OPDs as they may from time to time occur. Revisions are inserted or deleted in each OPD manual as they are received and that all PSAP staff are made aware of such changes. 8 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick 3.2 Minimum Staffing Levels PSAPs are responsible for providing the necessary staffing level to ensure the established performance measures are met or exceeded on a 24/7 basis, 365 days per year. 4.0 QUALITY ASSURANCE 4.1 Performance Standards/Expectations The following are the minimum standards related to the answering and transfer/dispatch of a 911 call: 1. All 911 calls will be answered within three ( seconds), 95% of the time 2. All 911 lines will have answering priority over seven digit non-emergency lines or administrative lines 3. All 911 calls will be transferred to the primary ESP within 60 seconds, 95% of the time. Additional ESPs will be advised of their requirement at an incident within 90 seconds, 95% of the time. 4.2 Annual PSAP Peer Self-Audit 1. The PSAPs will conduct a biannual PSAP peer self-audit, and submit the st reports to the Director of the NB 911 Bureau on or before January 31. 2. The Self-Audit tool designed and approved by the ESCC, will measure and report on the operations of the PSAP and its compliance and conformance with the latest version of the PSAP Standards and the Operating Procedures Directives, 3. The NB 911 self-audit report and if deemed necessary, the NB 911 Bureau, or designate may visit the PSAPs to do a follow-up to the self-audit to expand on the findings. 4. The NB 911 Bureau will compile and summarize the findings of each PSAP peer self-audit and provide a report and recommendations to the th. ESCC by April 30. 5. The Self-Audit tool will be reviewed and amended annually by the ESCC (before the Peer / Self-Audit exercise). 9 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick 4.3 Performance Review and Quality Assurance Standards 1. The PSAP will review the audio and CAD related information for a minimum of 3% of 911 calls received on a monthly basis by the PSAP. Every effort shall be taken to include a relative sampling of calls, including processing of call hang- processed for other PSAPs. A representative sample of each activity should be provided for. 2. The review must compare actual processing times against the standards outlined in 4.1. 4.4 Reporting The PSAP will provide the Province, a quarterly report using the Call Review Form outlining the number of 911 calls, the types (landline, cell, other, non- emergency), the audio and CAD review for compliance to standards and procedures, as well as any steps taken to deal with any discrepancies. The Province will provide each PSAP on a quarterly basis with a report showing total provincial activity by PSAP. 4.5 Failure to Perform In cases where the PSAP fails to meet its obligations as outlined in these standards and/or in the agreement between the agency and the Province the following process, on a progressive basis, will be followed; 1. Initially the Province will advise the PSAP, by letter, of the areas where they are not in compliance and will provide a time period for coming into compliance. 2. If the PSAP fails, or is unable or unwilling, to comply within the time period established, the Province will meet with the PSAP to discuss and attempt to develop a plan of action to come into compliance. 3. Following Step 2 , if the PSAP fails, or is unable or unwilling, to comply within the time period established, the Province, at its sole discretion, will withhold a portion of or the full amount of the quarterly payment due to the PSAP, until such time as compliance is obtained. 10 Version 3.0 April 1, 2014 Standards for a Public Safety Answering Points (PSAP) in New Brunswick 4. At its sole discretion, the Province may impose Article 2.04 of the AGREEMENT RESPECTING DELIVERY OF 911 SERVICES IN NEW BRUNSWICK which states: Notwithstanding section 2.03, the Province may terminate this agreement, if it is apparent that the PSAP Authority is unwilling or unable to operate in a fashion consistent with the performance standards established and outlined in the Standards. Such notice shall be provided, in writing, at least six (6) months prior to such changes occurring. 11 Version 3.0 April 1, 2014 bh9ʹ 5ğƷĻƭ ĭƚƩƩĻĭƷĻķ WǒƌǤ ЏͲ ЋЉЋЏ SCHEDULE C EFFECTIVE APRIL 1, 2026 TO MARCH 31, 2027 invoices@snb.ca 14,092.30 828,959.00843,051.30 210,762.83 $ $ $ $ SAINT JOHN NB 9-1-1 SERVICE FEE STRUCTURE AND PAYMENT BREAKDOWN 2025-26 Total 911 Service Costs2025 CPI Rate (1.7%)Total 2026-27 911 Service CostsQuarterly Payment AmountNote:NB 9-1-1 Branch will advise PSAPs of revised amounts for the next fiscal year, by January 31st, until the end of the agreement Invoicing instructions:NB 9-1-1 Service Responsible Governing Authority will invoice NB 9-1-1 Branch on the last day of June, September, December and March.IMPORTANT: The spending authority and quarterly invoicing period must be clearly indicated on each invoice.Spending Authority:Kerri Daamen Invoice are to be sent electronically to AGREEMENT FOR SERVICES th THIS AGREEMENT made this 9 day of September, 2026. (the “Effective Date”). BETWEEN: HIS MAJESTY THE KING, in Right of the Province of New Brunswick as represented by the Minister of Justice and Public Safety (the “Minister”) - and - The CITY OF SAINT JOHN, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick having its head office at 15 Market Square, Saint John, New Brunswick, (hereafter called “the City”) (each a “Party” and Collectively ''the Parties'') BACKGROUND 1. The Minister wishes to engage the City for the purpose of providing assistance in the services described in the attached Schedule “A” (the “Services”), and the City has agreed to provide the assistance to the Minister in accordance with, and subject to, the terms of this Agreement. 2. The Minister and the City of Saint John acknowledge that this is an interim, on-premise solution intended to enable the Saint John PSAP to transition to Next Generation 9-1-1 using the Justice and Public Safety/NB911 Call Handling System. This interim approach will ensure that NB911 and the Saint John PSAP meet the CRTC deadline of March 31, 2027. 3. The City of Saint John acknowledges that the Minister intends to implement a long-term solution in a Computer-Aided Dispatch (CAD) system in a hosted/cloud environment. Once the implementation is feasible, the City of Saint John agrees to transition, without unreasonable delay, from the interim on-premise solution to the hosted/cloud solution. NOW THEREFORE in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is acknowledged, the Parties agree as follow: SERVICES 1. Engagement: The Minister engages the City to provide the assistance in the provisions of the Services and the City hereby accepts such engagement on the terms and conditions of this Agreement. TERM 2. Term: Subject to the provisions of this Agreement dealing with early termination, the term of this Agreement shall commence on the Effective Date and continues for a period of five (5) years (the “Term”). The Agreement can be extended by mutual consent of the Parties for five (5) additional one (1) year terms (each, a “Renewal Term”). Either Party shall provide notice of any intention to renew this Agreement to the other Party not less than one hundred and eighty (180) calendar days prior to the end of the Term for the first Renewal Term and not less than ninety (90) calendar days prior to the end of any subsequent Renewal Terms. The Party receiving the notice shall have thirty (30) days to confirm the renewal is acceptable. If neither Party provides such notice or confirms acceptance, this Agreement shall automatically expire at the end of the then-current Term or Renewal Term. The terms and conditions of this Agreement in effect at the end of the Term shall continue for any and all Renewal Terms, in each case, subject to any amendment in accordance with this Agreement. PROJECT COSTS 3. Project Costs: The Minister will pay to the vendor directly for the project costs on behalf of the City as specified in Schedule “B”. The Minister will recover from the City their share of the project cost in accordance with Schedule “B. For greater certainty the Minister will cover the annual cost of the managed service from Versaterm. TERMINATION 4. Termination for Breach: Either Party may immediately terminate this Agreement in the event the other Party materially breaches any provision of this Agreement and the breach is not cured within thirty (30) days following the non-breaching Party providing written notice of same. 5. Termination for Convenience: Either Party may terminate this Agreement without cause by giving one hundred and eighty (180) days written notice to the other Party. 6. Termination upon Implementation of New System: Notwithstanding the Term of agreement set out in Section 3, this Agreement may be superseded by a new agreement on terms agreed upon by the Parties, when the implementation of a long-term Computer Aided Dispatch (CAD) system in a hosted/cloud environment is completed and operational. LIABILITY AND INDEMNITY 7. Liability and Indemnity: Each Party shall indemnify, hold harmless and save the other Party and its respective directors, officers, employees, volunteers, boards, commissions, contractors, agents, heirs, executors, personal or legal representatives, administrators, successors and assigns (each an "Indemnified Person") from any losses, claims, damages, actions, causes of action, costs and expenses that an Indemnified Person may sustain, incur, suffer or be put to at any time, during or following the Term, or applicable Renewal Term, which are based upon, arise out of or occur, directly Page | 2 or indirectly, by reason of, any act or omission by the indemnifying Partyin connection with its performance under this Agreement or by any of the its agents, employees, officers or directors in connection with its performance under this Agreement. For greater certainty, Versaterm shall be deemed an agent of the Minister for purposes of these indemnification obligations The City shall, at its own cost and expense, take out and keep in full force and effect during the Term, and each Renewal Term if applicable, a policy of commercial general liability insurance with minimum limits of five million dollars ($5,000,000) for each occurrence, which policy shall include: (a) inclusive limits for bodily injury and property damage; (b) personal injury liability; (c) contractual liability with respect to this Agreement; (d) a cross-liability clause; and (e) the Minister as an additional insured. The City shall also carry Cyber Insurance in the amount of two million dollars ($2,000,000). The City shall provide evidence reasonably satisfactory to the other, on request, that such insurance coverage is in force. The Minister is self-insured. CONFIDENTIALITY 8. Confidentiality: The Parties acknowledge that the confidentiality provisions in Schedule “C” form part of this Agreement and agree that their respective confidentiality obligations shall survive the termination of this Agreement. GENERAL 9. Amendment and Modification. This Agreement may only be amended, modified or supplemented by an agreement in writing signed by each Party hereto. 10. Assignment: The City will not assign or subcontract any of its obligations under this Agreement without the written consent of the Minister. Notwithstanding anything to the contrary set out herein, the Minister consents to the City subcontracting with the Saint John Board of Police Commissioners (including, for greater certainty, any successor) to delegate the performance of certain obligations under this Agreement, and no further written consent shall be needed from the Province with respect to the same. 11. Entire Agreement: This Agreement constitutes the sole and entire agreement of the Parties to this Agreement with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, with respect to such subject matter. 12. Binding Effect: This Agreement is for the benefit of and binds the Parties and their successors and permitted assignees. 13. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the Province of New Brunswick. 14. Counterparts: Identical copies of this Agreement may be signed separately by the Parties and combined to form fully executed originals. A signed Agreement delivered by electronic means is as valid as if delivered physically and will be treated as an executed original of this Agreement. Page | 3 15. Notices: Any demand, notice or other communication (“Notice”) to be given in connection with this Agreement will be in writing and will be given by personal delivery, courier, facsimile transmission, registered mail (postage prepaid) or by electronic transmission and addressed as follows: If to The Minister: If to The City of Saint John Minister of Public Safety City of Saint John P.O. Box 6000 15 Market Square nd 65 Brunswick Street (2Floor)Saint John, NB E2L 1E8 Fredericton, NB E3B 5H1 Attention: Director, NB 9-1-1 Attention: General Counsel Email: generalinquiries.nb911@gnb.ca Email: generalcounsel@saintjohn.ca Any Notice made by personal delivery, courier or by electronic/facsimile transmission shall be conclusively deemed to have been given and received on the day of actual delivery thereof, or if such day is not a Business Day, on the first Business Day thereafter. When used in this Agreement, “Business Day” shall mean a day other than a Saturday, Sunday, or any statutory holiday in the Province of New Brunswick. 16. Waiver. No waiver by any Party of any of the provisions hereof is effective unless explicitly set forth in writing and signed by the Party so waiving. No waiver by any Party will operate or be construed as a waiver in respect of any failure, breach or default not expressly identified by such written waiver, whether of a similar or different character, and whether occurring before or after that waiver. No failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement will operate or be construed as a waiver thereof; nor will any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege. 17. Miscellaneous. The insertion of headings in this Agreement is for convenience of reference only and shall not affect construction or interpretation of the Agreement. In this Agreement, words importing the singular number include the plural and vice versa and words importing gender include all genders. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page | 4 THE PARTIES enter into this agreement by signing below. HIS MAJESTY THE KING IN RIGHT OF THE PROVINCE OF NEW BRUNSWICK as represented by the Minister of Public Safety Honourable Robert Gauvin Witness Minister of Public Safety Date: ____________________ CITY OF SAINT JOHN Name: Title: Date: ___________________ Name: Title: Date: ___________________ Council Resolution: Page | 5 SCHEDULE “A” SERVICES Project Definition Background The NB 9-1-1 Branch has a mandate to centralize technologies that support the delivery of the NB 9- 1-1 Service. Each Public Safety Answering Point (PSAP) currently has a Computer-Aided Dispatch (CAD) system implemented locally to support their delivery of the NB 9-1-1 Service. The NB 9-1-1 Transition Team has established a managed service contract with Versaterm for their Amazon Web Services (AWS) hosted CAD (also referred to as vCAD). As Canadian Police Information Centre (CPIC) /NPS Net Connection Authorization Change/Request (NCACR) currently does not have policy/processes in place to approve CPIC Payloads (data) to be stored in commercial data centers or cloud hosted environments, the NB 9-1-1 Transition Team, with assistance from the City of Saint John, will implement an on-premise Provincial CAD solution in Saint John. The City of Saint John commits to the future transition to a centralized, cloud hosted CAD at such time as NB 9-1-1 initiates that project upon CPIC/NCACR policy/process updates, Project Objective Implement a City of Saint John, City-hosted Computer-Aided Dispatch system to be used by the Saint John PSAP. This new system will be implemented with a multi-jurisdiction configuration that requires all PSAPs to share a common configuration for Police and Fire functions. Page | 6 Project Scope and Exclusions The following table outlines the deliverables that are considered in scope for the project: Deliverable Primary Responsibility Initial Computer-Aided Dispatch and Mobile Data Terminal (MDT) system Versaterm implementation with provincial, multi-jurisdiction configuration, hosted in Saint John for Saint John Police and Fire,including, configuration, testing, train the trainer, training, documentation, onsite support during cut-over, ongoing support following the go live cut-over from the Versaterm implementation team. Technology hosted environment with maintenance and support. City of Saint John Development / production environments City of Saint John / Versaterm Procurement of necessary Versaterm licenses for City of Saint JohnNB9-1-1 Procurement and installation of required equipment / materials (not Versaterm including hosting environment) Conducting a Threat Risk Assessment for the CAD Implementation and NB9-1-1 associated remediation/mitigation/acceptance of identified risks. Conducting a Privacy Impact Assessment for the CAD Implementation and NB9-1-1 associated remediation/mitigation/acceptance of identified risks. Development of a dedicated support model for the solution, including NB9-1-1 escalation procedures, Service Level Agreement (SLA), responsibilities for City/PSCC/vCAD support. Analyze and update Standard Operating Procedures as required. NB9-1-1 The following system integrations: Versaterm o Solacom Guardian Interface E911 o CPIC Interface o SMTP Paging Interface o VCAD to Fire RMS (Call for Service Transfer o VCAD to vRMS Call for Service Transfer o AXON Evidence.com o Records Management System o AVL System Page | 7 o City GIS(ESRI)(to be determinedbyNB9-1-1 / City of Saint John)) Data extract of operational data (non-PH/PHI) for NB911 Service Versaterm Measurement. Process for updating GIS Maps Versaterm NCACR Approval for data response fromof CAD to Canadian Police City of Saint John Information Centre (CPIC) Change Management, Training and Communications City of Saint John / NB9-1-1 The following activities are considered out of scope: There will be no historical data migrated from the legacy CAD system (CentralSquare) to the new CAD system (Versaterm). Page | 8 Assumptions, Dependencies Assumptions # Assumptions Versaterm led implementation supported by dedicated NB 9-1-1 Transition Team, City of Saint 1 John team and Saint John PSAP resources. A qualified Project Manager will be supplied by NB 9-1-1 Transition Team and Saint John 2 PSAP. Timely review/approval of NCACR submission. 3 This project will adhere to the principles agreed to in the NB 9-1-1 Program Design Document. 4 Networking needs at the PSAP are managed and supported by the City of Saint John. 5 6 Dependencies The following tasks, projects, initiatives and or system may have an impact on, or be impacted by the project: Dependencies # The CAD implementation in Saint John is a prerequisite for the Call Handling Solution (CHS) 1 implementation which is to meet a CRTC Mandate and deadline of March 31, 2027. The CHS non-production environment must be available to test the CHS to CAD integration. 2 3 4 Page | 9 Governance and Project Team Structure NB Department of Justice and Public Safety / NB 9-1-1 Transition program NB 9-1-1 Transition Program Executive Committee The NB 9-1-1 Transition Program Executive Committee will review and approve any decisions or monetary commitments over $400,000 as per the governance structure of the NB9-1-1 Transition Program; The NB 9-1-1 Transition Program Executive Committee will provide overall project oversite to ensure the project meets its intended objectives and alignment with NB 9- 1-1 Program Design Document; and The NB 9-1-1 Transition Program Executive Committee will provide final approval on the Project Charter and/or any other project deliverables requiring EC oversight. NB 9-1-1 Director Has discretion to make day to day decisions or monetary commitments up to a value of $500,000.00; Will provide the Project Team direction as required including decisions to support the NB 9-1-1 Program Design Document, the project objectives and NB 9-1-1 Service Standardization; and Will provide vendor or stakeholder oversight. NB 9-1-1 Transition Program Executive Director Will oversee the delivery of the program and assist with decisions, issue and risk management; Will also oversee the delivery responsibilities of the NG911 Transition Program Team; and Will provide vendor or stakeholder management. NB 9-1-1 Transition Program Project Manager The NB 9-1-1 Transition Program Project Manager will be responsible for providing Project Management for the project and managing the team to complete the activities and tasks associated with the implementation of the solution, the development and approval of project deliverables, and coordinating activities with CAD solution vendor, Page | 10 NG911 TransitionTeam, Saint John service responsible governing authority,and the PSAPs. NB 9-1-1 Transition Team The NG911 Transition team members will be responsible to complete the activities and tasks associated with the implementation of the CAD solution, the development and approval of project deliverables and coordinating activities and tasks with CAD solution vendor, NG911 Transition, Saint John service responsible governing authority, and the PSAPs. This includes the NB9-1-1 Technology Services Manager, NB9-1-1 Operations Manager, and NB9-1-1 GIS Manager. City of Saint John City of Saint John Chief Public Safety Officer Will act as project sponsor for the City; and Will coordinate efforts between the Province, City Council, City Staff and thePolice Commission. City of Saint John Chief Information Officer Will provide oversight of the implementation and support of technology hosting services to the PSAP, for the solution oversight to the project objectives and goals, and provisioning of City resources for the implementation of the CAD. City of Saint John Information Technology Team Will provide implementation and support of technology hosting services to the PSAP, and the support and maintenance of the service. Saint John Police Force Chief of Police Serve as the primary decision maker for Saint John Police Force on the project, providing strategic direction&resolution of issues and risks. Provide leadership and guidance to project team. Saint John Police Force Project Manager / PSAP Manager Will be responsible to guide and approve the design, development and implementation of the CAD and the development of the support and maintenance of the service. They Page | 11 will form part of the project team and will be an active team member completing assigned activities and tasks; SJPF point of contact for Versaterm and NG911 implementation team; Responsible for the coordination with internal teams to support overall project objectives; and Communication with other stakeholders (e.g., Saint John fire service). Saint John PSAP Team, City Technology Team, GIS Team Will be responsible to complete the assigned activities and tasks associated with the implementation and support of technology hosting services of the CAD solution, contribute to the development of project deliverables, and participate in activities with CAD solution vendor, NG911 Transition, and Saint John Police Force. CAD Vendor - Versaterm Versaterm Project Manager Will be responsible for managing the delivery and implementation of the CAD solution; Managing the vendor team to complete the activities and tasks associated with the implementation of the CAD solution, the development of the support and maintenance model and coordinating activities with other project deliverables; and Coordination with other teams and project management resources. Versaterm Implementation Team Will be responsible for the delivery of the managed service and the CAD implementation. Page | 12 SCHEDULE “B” The following table outlines the project costs. \[NTD: Minister to Provide updated 2026-2027 project cost table to be inserted\] Versaterm Costs: Versaterm will invoice NB 9-1-1 directly for all of the costs outlined in the table above as Versaterm is contracted directly with NB 9-1-1. NB 9-1-1 will look to recover costs identified in columns with header “’SJ Share” which are both one-time costs and ongoing annual costs. NB911 will reconcile these cost recoveries with NB911 PSAP Agreement payments for the term of the contract. City of Saint John Costs: The City of Saint John will provide the technical infrastructure to host and maintain the on-premise CAD solution at no cost to the Minister for the term of the contract. Saint John PSAP Costs: Saint John PSAP resources committed to the project will be provided at no cost to the Minister. NB911 Costs: NB 9-1-1 resources committed to the project will be provided at no cost to the City. Page | 13 SCHEDULE “C” CONFIDENTIALITY 1. Confidential Information: Each Party acknowledges that in the course of performing its obligations under this Agreement it may obtain information relating to the other Party, including as the context requires the City of Saint John, the Province of New Brunswick, the Minister, affiliated Crown Corporations or City Boards and Commissions, agents, owners, management, employees, or the technology and technical data which is of a confidential and proprietary nature, including but not limited to financial information, trade secrets, know-how, inventions, techniques, processes, formulas, programs, documentation, data, service manuals, technical reports, pricing, customer lists, City lists and City information and sales and marketing plans (collectively the "Confidential Information"). 2. Confidentiality: Each Party acknowledges and agrees that the Confidential Information could be used to the detriment of the other Party and that its disclosure could cause irreparable harm to the other Party. Accordingly, the each Party agrees to treat confidentially all Confidential Information and not to disclose it to any third party or to use it for any purpose other than as required for the performance of their duties and responsibilities under this Agreement, either during the term of this Agreement or after termination of this Agreement for any reason. 3. Disclosure Required. Notwithstanding anything to the contrary set out herein, if a Party is required to disclose the other Party's Confidential Information by applicable law or valid court order, that Party shall notify the other Party of such requirements so that the other Party may seek, at its sole cost and expense, a protective order or other remedy, and the disclosing Party shall cooperate therewith. If a Party remains legally compelled to make such disclosure, it shall: a. only disclose that portion of the Confidential Information that it is required to disclose; and b. use commercially reasonable efforts to ensure that such Confidential Information is afforded confidential treatment. 4. Remedies: Each Party agrees that the foregoing covenants regarding Confidential Information shall continue to be effective after the termination of this Agreement and that the other Party shall be entitled to seek injunctive relief or other relief from a court of competent jurisdiction for any breach of the foregoing covenants regarding Confidential Information. Page | 14 Schedule “D” Project Schedule The Parties will work to expeditiously complete the project on a mutually agreeable timeline, with the goal of project completion in time to meet the CRTC deadline of March 31, 2027. Page | 15 /haahb /hb/L\[ w9thw M&C No.2026-199 Report DateSeptember 01, 2026 Meeting DateSeptember 08, 2026 Service AreaService Delivery and Operations Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:2029-2031Provincial-Municipal Highway Partnership ProgramApplication AUTHORIZATION Primary AuthorDirectorActing Executive LeadCAO John MascarenhasKevin LougheryKevin LougheryIan Fogan RECOMMENDATION It is recommendedthat Common Council approve the attachedapplication for funding under the Provincial-Municipal Highway Partnership (PHMP) Program for 20292031and direct staff to submit theapplication to the Department of Transportation and Infrastructure (DTI). EXECUTIVE SUMMARY The Provincial-Municipal Highway Partnership Program (PMHP) provides fundingtowards the costs of upgrading Provincial-Municipal roads within municipalboundaries. DTI has set a deadline th of September 25, 2026,for funding applicationsfor the 2029 -2031period. Staff have prepared a list of eligibleroad projects based on an asset management approach and other transportation priorities identified in Move SJ and are seeking Council approval to submit. PREVIOUS RESOLUTION nd September 22, 2025: M&C 2025-223:2028-2030Provincial-Municipal Highway Partnership Application, approved. STRATEGIC ALIGNMENT Funding received throughthe PMHPprogram and improving transportation infrastructure. The proposed projects are also consistent with the REPORT Program Overview DTIhas issued a call for applications to the PMHP program for projects proposed for the 2029 2031 funding period.Eligible work under the program includesroad resurfacing,culverts, storm sewers, curb and gutter repairsand applies to roads whichwere previously designated as provincial or regional highways.Within the City, eligible road corridors include portions of Route 100, Loch Lomond Road, Barnesville Road, St. Martins Road, and routes serving the Summerville and Digby ferry connections. The asphalt resurfacing projectproposed in this applicationhasbeen selected basedon the measured Pavement Condition Index(PCI), which provides an annual measurement of observed pavement conditions. This approach allows the City to prioritize road investments based on infrastructure conditionsand anticipated rehabilitation needs.In addition, the Loch Lomond Road and Route 100 Arterial Roundabout Installation Project and the Ashburn Road and Rothesay Road Roundabout Installation Project, both identified as priorities in MoveSJ, as well as intersection improvements atParadise Rowand Somerset Streethave been proposed for consideration. FINANCIAL IMPLICATIONS PMHPprovides provincial funding assistance forup to 80% of eligible project costs. Typically,the total value of requests received exceeds the funding available through the programand submission of a project does not guarantee funding.Final funding percentages and municipal contributions may be adjusted during discussions with DTIwith a goal to maximize the amount of funding from other sources. SERVICE DELIVERY IMPLICATIONS The proposed projects support the continued maintenance and improvement of transportation infrastructure within the City.Funding through the PMHP program can allowthe reallocation of City resourcesto other priorities throughOperating and Capital Budgets. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Strategic Investments (Engineering)aźĭŷğĻƌ.ğƉĻƩ Strategic Investments (Finance)/Ʃğźŭ \[ğǝźŭƓĻ Strategic Investments (Finance)\[ğƩƩǤ /ǒƩƩźĻ ATTACHMENT(S) Appendix 1 Provincial-Municipal Highway Partnership Program Three-Year Plan Appendix 2 Schedule B: PMHP Program Funding Request Summary CityofSaintJohn Provincial-Municipal Highway Partnership ProgramThree-YearPlan 2029-2031 August2026 Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan INTRODUCTION City of Saint Johnhasprepareda Three-Year Plan for the years 2029-2031 for the Provincial-Municipal Highway Partnership Program. Included are project names, descriptions, project limits, cost estimates and financing for each selected project. THREE-YEARPLANCONTENT DTI publishes a three-year annual capital plan of anticipated projects. These projects include bridges,highways,buildings,and the Provincial-Municipal Highway Partnership (PMHP) Program. TheThree-YearPlanforthePMHPProgramincludesthefollowing: 1.Certified copy of the resolutionfromCouncil adopting the PMHP Program Three- Year Plan of the local government. 2.Schedule A:ProjectDescription.Schedule A to be completed separately foreach projectincluding project name, description, project limits and estimated costs. 3.ScheduleB:PMHPFundingRequestSummary(Excelspreadsheet). 4.ScheduleC:ChecklistsignedbyCAOorTransportationhead. Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan CityofSaintJohn THREE-YEARPLAN FOR THE PROVINCIAL-MUNICIPAL HIGHWAY PARTNERSHIP (PMHP)PROGRAM 2029-2031 RESOLUTION 2026-09-08MovedbyCouncilorandsecondedby Councilor“thatthedocumententitled CityofSaintJohn Three-Year Plan for the PMHP Program 2029-2031 be adopted”. MotionCarried I certify that the above resolution of the council of th was adopted while in regular/special session on Tuesday, September 8, 2026. SEAL CLERK City of Saint John NAMEOFYOUR LOCALGOVERNMENT Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleA–ProjectDescription Asphalt Resurfacing ProjectDescription(Includelimitsandlengthofthework,typeofrehabilitation): Project includesmilling asphalt surface and repaving on various streets: Smythe Street (Union Street to Station Street) Digby Ferry Road (Gate at Ferry Entrance to Lancaster Street) Lancaster Street from Digby Ferry Road to Saint John Fairville Boulevard (Catherwood Street to Main Street West) Loch Lomond Road (Airport Arterial to St.Martins Road) St. Martins Road (Loch Lomond Road to City Limits) Main Street (Chesley Drive to Union Street) Identify non-eligibleitems ofworkthatwillbedoneaspartofthis project(i.e., water main, sanitary sewer, sidewalk, etc.): None anticipated. YearDTIMunicipalOther ContributionContributionContributionNon-Eligible Total Project of Eligible of Eligible of Eligible Items(000s)Cost (000s) Items(000s)Items(000s)Items(000s) 2029 $367,112$91,778$47,145$506,035 2030 $2,031,786$507,947$260,924$2,800,656 2031 $909,412$227,353$116,788$1,253,553 Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleA–ProjectDescription(cont’d) Loch Lomond Road/Airport Arterial Roundabout ProjectDescription(Includelimitsandlengthofthework,typeofrehabilitation): Construction of a new Roundabout at the intersection of Loch Lomond Road and Airport Arterial. Identify non-eligibleitems ofworkthatwillbedoneaspartofthis project(i.e., water main, sanitary sewer, sidewalk, etc.): Further review and discussion necessary with DTI. YearDTIMunicipalOther ContributionContributionContributionNon-Eligible Total Project of Eligible of Eligible of Eligible Items(000s)Cost (000s) Items(000s)Items(000s)Items(000s) 2029 $2,144,023$1,876,020$413,006$4,433,049 2030 2031 Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleA–ProjectDescription (cont’d) Ashburn Road/Rothesay Road Roundabout ProjectDescription(Includelimitsandlengthofthework,typeofrehabilitation): Construction of a new Roundabout at the intersection of Ashburn Road and Rothesay Road. Identify non-eligibleitems ofworkthatwillbedoneaspartofthis project(i.e., water main, sanitary sewer, sidewalk, etc.): Further review and discussion necessary with DTI. YearDTIMunicipalOther ContributionContributionContributionNon-Eligible Total Project of Eligible of Eligible of Eligible Items(000s)Cost (000s) Items(000s)Items(000s)Items(000s) 2029 2030 2031 $2,997,057$2,622,425$577,327$6,196,809 Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleA–ProjectDescription (cont’d) Paradise Row/Somerset Street Intersection Improvements ProjectDescription(Includelimitsandlengthofthework,typeofrehabilitation): Relocation of median island and updating of traffic signal infrastructure and line painting to allow for a double left turn from Paradise Row onto Somerset Street towards Uptown. Identify non-eligibleitems ofworkthatwillbedoneaspartofthis project(i.e., water main, sanitary sewer, sidewalk, etc.): Further review and discussion necessary with DTI. YearDTIMunicipalOther ContributionContributionContributionNon-Eligible Total Project of Eligible of Eligible of Eligible Items(000s)Cost (000s) Items(000s)Items(000s)Items(000s) 2029 2030$1,009,242 $252,311$129,608$1,391,161 2031 Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleB:PMHPFundingRequestSummary Please referto the Excel documentnamed:“PMHP Funding RequestSummary 2029- 2031.xls”. Provincial-MunicipalHighwayPartnershipProgram-ThreeYearPlan ScheduleC:Checklist ScheduleAforeachindividualprojectdulycompleted ScheduleBdulyandcorrectlycompleted SignedCouncilResolution Submittedapplicationbytherequesteddeadline Failuretohavetheabovecompletedproperlyandon time mayresultin the rejection of the application AuthorizedSignature: $0$0 $0 $106,824$181,284$196,293$277,606$868,326$940,473 Total $1,261,553 $1,564,583$2,680,029$3,746,322$9,458,634$2,364,659$4,757,974 $11,823,293$16,581,267 $940,473 $196,293$976,618 80%20% 20312031 $3,746,322$3,906,470$4,883,088$2,567,276$7,450,364 Insert your data in the green cellsFixed cells (do not alter) $106,824$868,326$760,257$390,532 80%20% 20302030 $1,564,583$1,261,553 $3,041,029$3,801,286$4,191,818 Total Eligible Items (000s) $181,284$277,606$627,784 80%20% 20292029 $2,680,029$2,511,135$3,138,919$1,800,166$4,939,085 City of Saint John Municipal share Provincial share SCHEDULE B – PMHP PROGRAM FUNDING REQUEST SUMMARY Project Name with Route Number or Name Smythe Street (Union Street to Station Street)Digby Ferry Road (Gate at Ferry Entrance to Lancaster Street)Lancaster Street from Digby Ferry Road to Saint JohnFairville Boulevard (Catherwood Street to Main Street West)Loch Lomond Road (Airport Arterial to St.Martins Road)Loch Lomond Road/Airport Arterial Roundabout (80% of 2/3 estimate)Ashburn Road/Rothesay Road Roundabout (80% of 2/3 estimate)St. Martins Road (Loch Lomond Road to City Limits)Main Street (Chesley Drive to Union Street)Paradise Row/Somerset Intersection Improvement (80% of project cost)DTI Contribution of Eligible Items Municipal of Contribution Eligible ItemsOther Contribution (Eligible Items)Total Eligible Items Non-Eligible Items (if applicable)Total Project Cost (Eligible and Non-Eligible Items) /haahb /hb/L\[ w9thw M&C No.2026-196 Report DateAugust 24, 2026 Meeting DateSeptember 08, 2026 Service AreaLegal and Public Safety Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Proposed 2027 Common Council Meeting Schedule AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Amy McLennanJonathan TaylorMélanie TompkinsIan Fogan RECOMMENDATION That the 2027 Common Council meeting schedule be approved. EXECUTIVE SUMMARY Ahead of each calendar year, a proposed Common Council meeting schedule is prepared by City staff and brought forward to Council for approval. PREVIOUS RESOLUTION(S) N/A. STRATEGIC ALIGNMENT REPORTIncluding Any Service and Financial Outcomes The proposedCommon Council meeting schedulefor 2027, as attached to M&C 2026-196,has Regular Council meetings are planned to occur biweekly on Monday evenings, beginning at 6:00pm, and on the following Tuesday evening whenthe Monday falls ona statutory holiday. In accordance with the By-law Respecting the Procedures of the Common Council of The City of Saint John, the Chief Administrative Officer retains thediscretion to schedule additional Council Mondays as needed.Council also retains the authority to call a special or emergencymeeting at any time to address urgent or time-sensitive matters. Consistent with previous yearsand as permittedbytheBy-law, a reduced meeting schedule is being proposed for the summer months. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person People and SystemsStephanie Hossack ATTACHMENT(S) Proposed 2027 Common Council Meeting Schedule PROPOSED 2027 COMMON COUNCIL MEETING SCHEDULE Regular Council meetings typically commence at 6:00 pm in the Council Chamber, 2nd Floor, City Hall. Committee of the Whole meetings take place immediately prior to Regular Council meetings, in the 2nd Floor Boardroom, City Hall. January 4, 2027 No meeting January 11, 2027 REGULAR MEETING January 18, 2027 No meeting scheduled only if required January 25, 2027 REGULAR MEETING February 1, 2027 No meeting scheduled only if required February 8, 2027 REGULAR MEETING February 16, 2027 (Tuesday) No meeting scheduled only if required February 22, 2027 REGULAR MEETING March 1, 2027 No meeting scheduled only if required March 8, 2027 REGULAR MEETING March 15, 2027 No meeting scheduled only if required March 22, 2027 REGULAR MEETING March 30, 2027 (Tuesday) No meeting scheduled only if required April 5, 2027 REGULAR MEETING April 12, 2027 No meeting scheduled only if required April 19, 2027 REGULAR MEETING April 26, 2027 No meeting scheduled only if required May 3, 2027 REGULAR MEETING May 10, 2027 No meeting scheduled only if required May 17, 2027 REGULAR MEETING May 25, 2027 (Tuesday) No meeting scheduled only if required May 31, 2027 REGULAR MEETING June 7, 2027 No meeting scheduled only if required June 14, 2027 REGULAR MEETING June 21, 2027 No meeting scheduled only if required June 28, 2027 No meeting scheduled only if required July 5, 2027 REGULAR MEETING July 12, 2027 No meeting scheduled only if required July 19, 2027 No meeting scheduled only if required July 26, 2027 REGULAR MEETING August 3, 2027 (Tuesday) No meeting scheduled only if required August 9, 2027 No meeting scheduled only if required August 16, 2027 REGULAR MEETING August 23, 2027 No meeting scheduled only if required August 30, 2027 No meeting scheduled only if required September 7, 2027 (Tuesday) REGULAR MEETING September 13, 2027 No meeting scheduled only if required September 20, 2027 REGULAR MEETING September 27, 2027 No meeting scheduled only if required October 4, 2027 REGULAR MEETING October 12, 2027 (Tuesday) No meeting scheduled only if required October 18, 2027 REGULAR MEETING October 25, 2027 No meeting scheduled only if required November 1, 2027 REGULAR MEETING November 8, 2027 No meeting scheduled only if required November 15, 2027 REGULAR MEETING November 22, 2027 No meeting scheduled only if required November 29, 2027 REGULAR MEETING December 6, 2027 No meeting scheduled only if required December 13, 2027 REGULAR MEETING December 20, 2027 No meeting scheduled only if required December 29, 2027 (Wednesday) No meeting Please Note: The Procedural By-law provides for Council and/or Committee of the Whole meetings to be scheduled, as required, on the alternate Monday of a regularly scheduled Council meeting. Meetings are scheduled every third week during the summer. CƩƚƒʹ/źƷǤ ƚŅ {ğźƓƷ WƚŷƓͲ bĻǞ .ƩǒƓƭǞźĭƉ ѡǞĻĬŅƚƩƒΏƓƚƩĻƦƌǤθƭğźƓƷƆƚŷƓ͵ĭğѢ {ĻƓƷʹ ǒĻƭķğǤͲ {ĻƦƷĻƒĬĻƩ ЊͲ ЋЉЋЏ ЏʹЌЊ ta ƚʹ /ƚƒƒƚƓ /ƌĻƩƉ ѡĭƚƒƒƚƓĭƌĻƩƉθƭğźƓƷƆƚŷƓ͵ĭğѢ {ǒĬƆĻĭƷʹ ĻĬŅƚƩƒ ƭǒĬƒźƭƭźƚƓ ŅƩƚƒʹ {ǒĬƒźƭƭźƚƓ Ʒƚ /ƚǒƓĭźƌ CƚƩƒ \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Submitted on Tue, 09/01/2026 - 18:25 Submitted by: Anonymous Submitted values are: About Person/Group Submitting First name Allen Steven Last name Lycka Name of organization/group (where applicable) When Life Changes Everything Mailing Address Telephone Email If you do not wish to have your personal information (address, phone number, email) become part of the public record, please check this box. Yes About your Submission Topic of submission National Resilience Day Sept 24 Purpose for submission (what is the ask of council): resilience network**, connecting communities from coast to coast to coast around a simple idea: helping Canadians move forward when life changes without warning. The initiative is expanding rapidly: **25+ major metropolitan regions and growing** **13 provinces and territories** **400 Canadian communities being invited** **30 million+ Canadianswithin the regions we are working to reach** **One goal: impact 1,000,000 lives** September 24** Saint John belongs in this movement. This is a community that understands resilience from economic and industrial change to the challenges facing working families, businesses and communities throughout Atlantic Canada. We are not asking the City to fund a program or organize a major event. **We are simply asking Saint John to recognize September 24 as National Resilience One community. One day. Thousands of simple acts that remind people: **Whatever changed yesterday, there is still a tomorrow.** CƩƚƒʹBola Ademolu <bolaademolu50@gmail.com> {ĻƓƷʹ Sunday, August 23, 2026 3:28 PM ƚʹ Common Clerk <commonclerk@saintjohn.ca> /ĭʹ City of Saint John Mayor's Office <mayor@saintjohn.ca> {ǒĬƆĻĭƷʹ Community-Driven Municipal Model + Grocery Autonomy - Proposal for Saint John Common Council \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Dear Mayor and Members of Common Council, Please find attached my proposal for the Community-Driven Municipal Model (CDMM) + Grocery Autonomy (GA) for consideration by the City of Saint John. This proposal presents an integrated municipal-development framework focused on affordability, community ownership, productive municipal assets, housing, food security, energy, workforce development, local business growth, and long-term community wealth. The document explains how the different parts of the model are intended to work together, rather than treating housing, food, transportation, municipal finances, infrastructure, and other affordability pressures as separate issues. I am not asking Council to implement the entire model at once. I am asking that the model be seriously reviewed and that the City consider examining its financial, legal, operational, governance and partnership feasibility, including which components could be appropriate for a controlled Saint John pilot and which would require cooperation or legislative change from the Province of New Brunswick. I believe Saint John has an opportunity to demonstrate what can happen when a municipality invests not only in services, but also in productive community assets that can create lasting value for residents, businesses, and future generations. This proposal is intended to begin that discussion. I will also be forwarding a separate Lived Experience statement as supplementary material. That document will explain the personal and community experiences behind the development of this model and why I have continued advocating for municipal solutions since 2024. I respectfully ask that Council and City staff take the time to review the complete proposal. Thank you for your time and consideration. Sincerely, Bola Ademolu Saint John, New Brunswick Bolaademolu50@gmail.com Attachment: CDMM + Grocery Autonomy - Saint John Council Proposal JOWFTU!JO!PVSTFMWFT!}!DENN!,!HSPDFSZ!BVUPOPNZ DPNNVOJUZ.ESJWFO!NVOJDJQBM!NPEFM!, HSPDFSZ!BVUPOPNZ JOWFTU!JO!PVSTFMWFT Fyqboefe!Gjobm!Dpvodjm!Qspqptbm!}!Tbjou!Kpio-!Ofx!Csvotxjdl!}!Bvhvtu!3137 B!dpnnvojuz.esjwfo!gsbnfxpsl!gps!nvojdjqbm!pxofstijq-!bggpsebcjmjuz-!mpdbm!cvtjoftt!hspxui- sftjmjfodf!boe!hfofsbujpobm!dpnnvojuz!xfbmui/ FYFDVUJWF!QVSQPTF DENN!,!Hspdfsz!Bvupopnz!qspqptft!uibu!Tbjou!Kpio!jowftujhbuf!b!mpoh.ufsn!spmf!bt!b!tfmfdujwf!pxofs-!jowftups!boe!sfjowftups!jo qspevdujwf!dpnnvojuz!bttfut/!Uif!nvojdjqbmjuz!xpvme!dpoujovf!jut!fyjtujoh!sftqpotjcjmjujft!xijmf!beejoh!dbsfgvmmz!diptfo!bttfut!ps foufsqsjtft!xifsf!qvcmjd!pxofstijq!dbo!dsfbuf!b!nfbtvsbcmf!dpnnvojuz!sfuvso/ Uijt!jt!opu!b!qspqptbm!up!sfqmbdf!qsjwbuf!foufsqsjtf/!Qsjwbuf!cvtjofttft!sfnbjo!fttfoujbm!fnqmpzfst-!joopwbupst-!tvqqmjfst!boe!jowftupst/ 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Dpnnvojuz.Esjwfo!Nvojdjqbm!Npefm!,!Hspdfsz!Bvupopnz Qsfqbsfe!cz!Cpmb!Befnpmv!}!Qbhf!28 CƩƚƒʹBola Ademolu <bolaademolu50@gmail.com> {ĻƓƷʹ Sunday, August 23, 2026 10:29 PM ƚʹ Common Clerk <commonclerk@saintjohn.ca> /ĭʹ City of Saint John Mayor's Office <mayor@saintjohn.ca> {ǒĬƆĻĭƷʹ Supplement to CDMM + Grocery Autonomy Proposal - Municipal Tiny Homes \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Dear Mayor and Members of Saint John Common Council, I am following up on the Community-Driven Municipal Model (CDMM) + Grocery Autonomy proposal that I recently submitted for your consideration. Attached is an additional housing section of the model: Municipal Tiny Homes Permanent Housing, Resident Equity & Recyclable Public Investment I developed Municipal Tiny Homes as a separate supplement because this component benefits from being examined in greater detail than was practical within the main CDMM + Grocery Autonomy presentation. The proposal is not intended to replace Saint John's existing shelters, supportive housing, transitional housing, community organizations or other housing initiatives. Those services are an important part of Saint John's existing housing and support network. Municipal Tiny Homes focus on what can come next: permanent, affordable housing. COMMUNITY-DRIVEN MUNICIPAL MODEL + GROCERY AUTONOMY MUNICIPAL TINY HOMES Permanent Housing, Resident Equity & Recyclable Public Investment A Supplemental Housing Policy Proposal Prepared by BOLA ADEMOLU Creator and Proponent - Community-Driven Municipal Model (CDMM) + Grocery Autonomy Prepared for Consideration by Saint John Common Council Saint John, New Brunswick | August 2026 Municipal Tiny Homes are proposed as a permanent housing option that complements Saint John's existing shelter, supportive-housing, transitional-housing and community-service network. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 1 EXECUTIVE SUMMARY Saint John has developed a notably strong network of shelters, community organizations, outreach services, supportive housing and transitional housing. Municipal Tiny Homes (MTH) do not propose replacing that network. They address what comes next: permanent housing. For residents leaving homelessness, a permanent home can provide the stable foundation from which existing health, employment, food, education, financial and community supports can work more effectively. For residents who have never experienced homelessness, MTH can provide another affordable housing choice: a smaller home with lower space, energy and maintenance requirements. A tiny home should not mean a tiny life. It should mean a smaller housing burden, a permanent home, greater independence and an opportunity to build equity. THE POLICY PROPOSITION MTH combines a small permanent dwelling with municipal/public land where appropriate, standardized construction, affordable rental or ownership pathways, potential provincial participation, resident equity and the recycling of recovered housing capital. The model is deliberately complementary. Residents who require 24/7 supportive or transitional housing should continue to receive it. Residents ready for independent living may benefit from a permanent option that does not inherently require an operator to run their home. The central proposition is testable rather than ideological: can a municipally enabled small-home program create permanent housing at an affordable resident cost while simultaneously building resident equity and recovering enough public capital to contribute toward future housing? If demonstrated through real construction, financing and operating data, MTH would represent more than another housing program. It would demonstrate a way for public housing investment to help a resident today while retaining capacity to help another resident tomorrow. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 2 1 | PERMANENT HOUSING COMPLETES THE SYSTEM Saint John's existing support network demonstrates that housing insecurity is not a single-service problem. Emergency shelter, transitional housing, outreach, health services and community organizations address different stages and needs. Municipal Tiny Homes add another stage: permanent housing. Emergency response -> stabilization -> supportive/transitional housing where required -> permanent affordable housing -> independence and, where ownership is chosen, resident equity. A resident does not have to pass through every stage. A Municipal Tiny Home may itself be the resident's preferred permanent home. MTH is also intended for people who have never experienced homelessness but prefer or need a smaller, more attainable home. HOUSING AS A PLATFORM FOR SUPPORT Receiving the keys to a permanent home does not mean every other support suddenly becomes unnecessary. A stable address, privacy, security and control over one's living environment can make it easier to remain connected to health care, mental-health and addictions services, employment supports, education, food programs, financial counselling, transportation and community organizations when needed. This reflects the Community-Driven Municipal Model. CDMM does not require the municipality to become the provider of every surrounding service. The model gains strength by connecting permanent housing with the public and community capacity that already exists. The home becomes the foundation. Existing services can continue to support the resident's progress. A HOUSING TYPE - NOT ONLY A HOMELESSNESS PROGRAM • People transitioning from homelessness who are ready for independent living. • Low-income workers and households priced out of conventional ownership. • Seniors or residents who prefer to downsize. • Singles and couples who do not require a large dwelling. • Residents who prefer lower energy, furnishing and maintenance requirements. • Very-low-income residents where an appropriate provincial/municipal financing structure is legally available. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 3 2 | HOW MTH DIFFERS FROM TRANSITIONAL TINY HOUSING Saint John's Green Zone and Bridge Housing programs are designed as supportive and transitional housing. That role remains important. Municipal Tiny Homes address a different need: permanent independent housing. AreaTransitional / Supportive Tiny HousingCDMM Municipal Tiny Home Primary purposeStabilization, support and transition.Permanent independent housing. Expected durationTemporary / transitional.Permanent if the resident chooses. Target residentsPrimarily people experiencing homelessness or requiringAny eligible resident, including people leaving support.homelessness. Operator model24/7 staffing and program operation may be central.Independent ownership does not inherently require a housing operator. Resident ownershipGenerally not the purpose.A core potential pathway, alongside rental. Resident equityGenerally no equity in the unit.Ownership payments can build equity. Public returnPrimarily housing, stabilization and social benefit.Social benefit plus potential capital recovery and resident asset-building. The comparison is not intended to establish that one model is better for every resident. A person requiring intensive support may benefit greatly from supportive housing. A resident ready for independent living may no longer require that level of housing operation. MTH creates another permanent option for that second circumstance. The two systems can reinforce one another: supportive services help residents become ready for independent housing, and permanent affordable housing provides a meaningful destination to work toward. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 4 3 | PUBLIC MONEY, PUBLIC VALUE Whether housing support originates municipally, provincially or federally, it represents public resources. The jurisdiction paying the bill changes; the fact that it is taxpayer-supported investment does not. Saint John's Green Zone system demonstrates that governments are already prepared to invest public resources in small-scale transitional housing. Beginning April 1, 2026, the Province assumed responsibility for oversight and operational costs at the three Green Zone sites while 12 Neighbours continued as operator. MTH asks whether, for residents ready for permanent independent living, some future public housing expenditure can produce an additional long-term financial return. TWO PUBLIC-FINANCE STRUCTURES Supportive / Transitional ModelMTH Ownership Pathway Public capital + continuing program operation + staffing/support.Public/municipal capital + permanent home + affordable resident payments. Resident receives housing and support.Resident receives housing and can build equity. Operating expenditure continues while the supported placement isIndependent ownership does not inherently require a permanent required.housing operator. Primary return is social/public benefit.Potential social return + resident equity + repayment/capital recovery. MTH does not assume that taxpayers automatically recover every dollar. Construction, servicing, financing, administration, insurance, maintenance, reserves and subsidies are real costs. The stronger proposition is that an ownership pathway can convert a larger share of public housing expenditure into recoverable capital and a long-lived household asset. The objective is not simply to spend less. It is to make public housing investment accomplish more. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 5 4 | RESIDENT EQUITY + COMMUNITY CAPITAL For many low-income households, the barrier is not only income. It is the absence of assets. A household can pay rent for many years and still leave with no ownership interest in the dwelling. Under an ownership pathway, principal repayment can build equity: the resident's financial interest in the home. ILLUSTRATIVE EQUITY EXAMPLE For demonstration only, consider a complete MTH with an all-in cost of $150,000 financed over 25 years at 0% interest. Principal repayment would be approximately $500 per month. After ten years of successful scheduled payments, approximately $60,000 of principal would have been repaid. $500/month x 120 months = $60,000 of principal repaid over 10 years Ignoring market-value changes, transaction costs and other financing conditions, that principal reduction represents approximately $60,000 of principal-based homeowner equity. If the resident later moves, an appropriately designed resale structure could allow the resident to realize permitted equity and carry financial value into the next stage of life. At the same time, the financing side has recovered the same principal. This is not double-counting: as a loan is repaid, the resident's equity rises while the lender's outstanding receivable falls. THE CDMM DOUBLE-ASSET EFFECT Resident: payment -> principal reduction -> equity -> household asset Community: housing investment -> repayment -> recovered capital -> future housing capacity This is one of the clearest applications of CDMM's broader principle: building household wealth and community wealth together. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 6 5 | TEN-YEAR ILLUSTRATIVE SIMULATION The following scenario demonstrates the mechanism only. It is not a Saint John construction estimate, audited forecast or promise of results. Assumptions: 50 initial homes; $150,000 all-in illustrative cost per home; $7.5 million initial capital; 25-year repayment; 0% illustrative financing; $500 monthly scheduled principal per household; 95% collection; 3% annual construction-cost inflation; recovered principal dedicated to future MTH construction. MeasurePer Home50 Initial Homes Illustrative initial capital$150,000$7.50 million Scheduled annual principal$6,000$300,000 Approx. annual collection at 95%$5,700$285,000 Scheduled principal after 10 years$60,000$3.00 million YearApprox. Homes in PortfolioNew Homes Financed That Year 1511 2532 3552 4572 5592 6612 7621 8642 9662 10682 Under these simplified assumptions, the portfolio grows from 50 homes to approximately 68 homes by the end of year ten. The exact outcome changes materially with construction cost, interest, collection, administration, maintenance, grants, land and servicing. The most important lesson from the simulation is not the exact number of homes. It is the mechanism: repayment can allow a one-time public capital contribution to circulate again. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 7 6 | NEW BRUNSWICK ALREADY HAS PART OF THE ARCHITECTURE Housing NB already operates a Homeownership Assistance Program for low- and modest-income households. For qualifying new construction, provincial assistance can include a repayable loan of up to $75,000, limited to 50% of total house cost. For qualifying lower-income households, the provincial portion may be provided at 0% interest, subject to program rules and underwriting. This is important because it establishes a provincial precedent: public housing dollars in New Brunswick can already be structured as repayable homeownership capital rather than only rent assistance or operating subsidy. MTH would connect that existing policy principle with smaller permanent homes, municipal/public land where appropriate, standardized development and CDMM capital recycling. SOCIAL-ASSISTANCE AND VERY-LOW-INCOME PARTICIPATION The proposal does not assume that current social-assistance rules automatically permit a shelter allowance or other benefit to be converted into an ownership payment. Existing provincial programs have their own eligibility, asset and underwriting rules. The policy opportunity is therefore broader: a future provincial/municipal ownership pathway could examine whether eligible very-low-income residents who are ready for independent living can make sustainable housing payments within a lawful structure that supports long-term tenure and, where feasible, equity. This is particularly relevant because the Province already participates across the housing continuum: income assistance, rent supports, homelessness response, transitional/supportive housing and low-income homeownership assistance. MTH does not require inventing publicly assisted ownership from nothing. It proposes connecting existing public-housing tools to a smaller, permanent and potentially recyclable housing model. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 8 7 | WHY THE MODEL IS FUTURE-READY The future of housing does not have to mean a larger home. Singles, couples, seniors and small households can be forced to purchase or rent more building than they need because smaller permanent options are limited. MTH represents one future-ready housing option because it combines smaller permanent housing with resident choice, potential ownership and equity, lower space and energy requirements, standardized construction possibilities and public-capital recycling. DELIVERY ADVANTAGES TO TEST •Smaller footprint: less structure and fewer materials than a larger detached house can reduce work per unit. •Standardized designs: repeated code-compliant designs can reduce repeated design work and support repeat procurement. •Parallel work: modular or panelized systems can allow components to be prepared while site work proceeds. •Municipal/public land: suitable land can reduce one of the largest barriers to affordable housing. •Bulk purchasing: repeated units create opportunities for volume procurement. •Private-sector participation: municipal enablement does not require the municipality to construct every home; contractors, trades and suppliers remain essential. Tiny does not automatically mean cheap or fast. Zoning, servicing, code compliance, accessibility, procurement, financing, transportation and site conditions still determine real outcomes. The model is strongest when these variables are measured rather than assumed. CANADIAN DIRECTION Other Canadian communities are already using municipal land and public investment for tiny or modular housing. Marathon, Ontario is developing a 19-home affordable tiny-home project on municipally owned land, including rental and ownership components. This means Saint John would not need to prove that municipal participation in tiny housing is unprecedented. The distinctive CDMM opportunity is the financial architecture around the home: permanent housing + resident equity + recoverable capital + reinvestment. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 9 8 | A COMPLETE HOUSING LADDER Municipal Tiny Homes do not replace Foundational Homes, conventional rentals, supportive housing or private development. They fill a smaller permanent-housing space within a broader continuum. Housing FormPrimary RoleLong-Term Financial Position Emergency shelterImmediate safety and crisis response.Not intended as a household asset. Supportive / transitional housingStabilization, services and transition.Primarily social/support return. Municipal affordable rentalPermanent affordable tenancy.Permanent community housing asset. Municipal Tiny HomeSmallest permanent independent rental/ownershipPotential resident equity + capital recovery. option. Foundational Home (~800 sq. ft.)Modest permanent starter home.Larger resident ownership asset. Conventional market housingBroader private-market choice.Conventional private ownership/rental. A household does not need to progress through every rung. The value of the continuum is choice. A resident may remain in a Municipal Tiny Home permanently because it fits their budget, household size and lifestyle. This also supports housing-system flow. When a resident who is ready for independence can move from transitional housing into a permanent home, the transitional space becomes available for another person who needs stabilization. Permanent housing does not compete with support services. It gives those services a durable outcome to support. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 10 9 | TOTAL COMMUNITY RETURN CDMM evaluates housing not only by the construction invoice, but by the broader value created for residents and the community. ReturnPotential MTH Contribution HousingAdds a permanent dwelling to supply. HouseholdProvides privacy, stability and a predictable home base. EquityOwnership payments can build a household asset. Public capitalRepayment can recover part of the original investment after legitimate costs and obligations. Housing-system flowPermanent exits can free transitional capacity for residents who need it. Support-service effectivenessStable housing can provide a consistent base from which residents access existing services. Local economyLower housing pressure can leave households with more capacity for other local spending and saving. WorkforceStable housing can support employment, training and routine. GenerationalOwnership can create an asset rather than only a history of housing payments. Not every potential return will occur for every resident, and several require empirical measurement. The value of the framework is that it makes those outcomes visible and testable. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 11 10 | WHAT MAKES THE MODEL TESTABLE A professional municipal analysis can evaluate MTH without accepting any assumption on faith. The concept becomes stronger when the key variables are explicit. VariableWhat the Analysis Can Establish All-in home costActual construction, land, servicing and infrastructure cost per occupied home. FinancingAffordable payment levels at different interest rates and amortization periods. Collection / defaultEffect of missed payments on the revolving-capital model. Maintenance / reservesTrue lifecycle cost rather than construction cost alone. Land structureWhether municipal ownership, ground lease or another structure best preserves affordability. ResaleHow resident equity can coexist with long-term affordability protections. Provincial programsWhich existing Housing NB tools can participate and where policy adaptation would be required. Public valueComparison of permanent MTH subsidy with rental, supportive and transitional alternatives for residents with different needs. This is an important strength of the proposal. The question is not whether every assumption is already proven. The question is whether the model presents a sufficiently coherent public-value proposition to justify serious feasibility analysis. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 12 11 | CONCLUSION - PERMANENT HOUSING AS THE NEXT STEP Saint John already possesses a substantial network of shelters, community organizations, outreach services, transitional housing and public supports. Municipal Tiny Homes build upon that strength rather than competing with it. The model focuses on the permanent outcome. For some residents, that outcome will be affordable rental housing. For some, a Foundational Home. For others, a small Municipal Tiny Home may be exactly enough. MTH connects: permanent housing -> resident independence -> resident equity -> public capital recovery -> reinvestment -> the next resident's opportunity Provincial, federal and municipal housing dollars are all public resources. The strongest public model is one that produces the greatest sustainable benefit from those resources while matching the resident to the level of support they actually need. Where permanent ownership is appropriate, Municipal Tiny Homes offer the possibility of doing something uncommon: helping a resident move forward financially while the same housing investment retains the capacity to strengthen the community that follows. Municipal Tiny Homes are therefore not simply smaller houses. They represent a different approach to affordable housing investment: from crisis to permanence; from payment to equity; from expenditure toward recoverable capital; and from one housing opportunity to the next. The objective is not simply to house people. It is to give people a permanent foundation from which they can build a life, while public investment continues building opportunities for the community. Bola Ademolu Creator and Proponent Community-Driven Municipal Model (CDMM) + Grocery Autonomy Saint John, New Brunswick | August 2026 CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 13 SOURCE NOTES & EVIDENCE BOUNDARIES This document combines a policy proposal with verified public context and illustrative financial modelling. Proposed outcomes are not guarantees. Construction costs, financing, program eligibility and legal structures require project-specific analysis. KEY PUBLIC SOURCES City of Saint John. Housing for All / Green Zone and Bridge Housing materials, including the 2026 transition of Green Zone oversight and operational responsibility to the Province of New Brunswick. Government of New Brunswick - Housing NB. Homeownership Assistance Program. Current program materials describe repayable assistance for qualifying low- and modest-income households and new construction, subject to eligibility and underwriting. Canada Mortgage and Housing Corporation (CMHC). Evaluation of the Rapid Housing Initiative (2025) and research on tiny-home villages and modular housing. These materials identify potential speed/cost advantages as well as land, zoning, servicing and operating constraints. Town of Marathon, Ontario. Affordable Tiny Homes Project / Trailer Court Subdivision materials describing municipally enabled tiny homes on municipal land with public investment and mixed tenure. The 10-year scenario in this proposal is an illustrative simulation, not a forecast. It assumes 50 initial homes at $150,000 each, 25-year 0% principal repayment, 95% collection, 3% annual construction-cost inflation and reinvestment of recovered principal. Actual results could be materially different. The proposal does not assume current New Brunswick social-assistance benefits can automatically be converted into mortgage or ownership payments. Any very-low-income ownership pathway would require confirmation or adaptation of provincial policy, financing, eligibility and asset rules. Policy status: Supplemental proposal for consideration. Not legal advice, an audited financial forecast, a construction estimate or a commitment by the City of Saint John or Province of New Brunswick. CDMM + Grocery Autonomy | Municipal Tiny Homes | Bola AdemoluPage 14 CƩƚƒʹCity of Saint John, New Brunswick <webform-noreply@saintjohn.ca> {ĻƓƷʹ Tuesday, August 18, 2026 12:48 PM ƚʹ Common Clerk <commonclerk@saintjohn.ca> {ǒĬƆĻĭƷʹ Webform submission from: Submission to Council Form \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Submitted on Tue, 08/18/2026 - 12:43 Submitted by: Anonymous Submitted values are: About Person/Group Submitting First name Alana Last name Lawson Mailing Address Saint John, New Brunswick. E2L 1T2 Telephone Email If you do not wish to have your personal information (address, phone number, email) become part of the public record, please check this box. Yes About your Submission Topic of submission Regulation of Shared E-Scooters in Saint John Purpose for submission (what is the ask of council): I am asking council to examine possible regulatory and licensing framework for shared e-scooters to prevent them from becoming a major safety hazard and risk to our community. Executive summary I am asking Saint John Common Council to consider a proactive municipal licensing and regulatory framework for shared rental e-scooters. The attached letter explains my concerns about rider safety, particularly for children and youth, pedestrian safety on sidewalks and in busy public spaces, and abandoned or improperly parked scooters creating obstructions. The letter asks Council to review options such as operator licensing, minimum rider age requirements, safety equipment expectations, clear riding and parking rules, speed and location restrictions, and operator responsibilityfor retrieving abandoned scooters. Document Uploads letter concerningshared e-scooters.pdf(62.33 KB) Mayor Reardon and Members of Common Council, I am writing as a resident of Saint John to ask the City to take a proactive approach to regulating shared e-scooters. I am not opposed to e-scooters. I think they can be a useful transportation option, particularly in a city like Saint John where we should be looking for more ways for people to get around without relying on a car. But as their use becomes more common, I think the City needs clear rules in place to address the safety and practical problems that come with them. There are three issues in particular that concern me. First is rider safety, especially for children and teenagers. I regularly see elementary school- aged children riding rental e-scooters, often without helmets. That is particularly concerning given the potential severity of e-scooter injuries among younger riders. A recent CBC report, linked below, highlighted the high risk of serious injury faced by children and adolescents using e-scooters. The City should not wait for serious injuries or a more place. Second is pedestrian safety. Scooters being ridden on sidewalks or through areas with disabilities, parents with young children, and anyone who may not be able to react quickly to a fast-moving scooter. There should be clear rules about where scooters can and cannot be ridden, with technology used to enforce those rules wherever possible. Third is the problem of abandoned scooters. I regularly see scooters left in places where they become an obstruction or an eyesore, including on sidewalks, in parks and along embankments. A scooter left across a sidewalk is not simply untidy. It can prevent someone from using the sidewalk safely or accessing it at all. I don't think the burden of For these reasons, I was encouraged to see the approach recently taken by the City of Moncton. Moncton's proposed shared-micro mobility bylaw puts responsibility on the companies operating the rental services, rather than expecting the City to enforce every individual rider's behaviour. Among other things, the approach addresses minimum rider age, helmets, GPS technology and restrictions on the use of scooters in certain areas. I would encourage Saint John to consider a similar licensing framework before the problem becomes larger. In particular, I would ask the City to consider: requiring shared e-scooter operators to obtain a municipal licence; establishing a minimum age for rental users; requiring operators to provide or facilitate access to appropriate safety equipment; establishing clear rules about where scooters may be ridden and appropriate speed limits in areas with heavy pedestrian use; requiring GPS-based geofencing or other technology to prevent or limit scooter use in prohibited areas; requiring operators to ensure scooters are parked in designated areas and do not obstruct sidewalks, accessible routes, parks or other public spaces; and making the rental companies responsible for promptly retrieving improperly parked or abandoned scooters. responsible for managing the consequences of their business model. If a company is should also be responsible for ensuring that those vehicles are used and parked safely. I believe Saint John can accommodate e-scooters without allowing them to become a safety problem or a source of unnecessary clutter in our public spaces. The City has an opportunity to establish sensible rules now, rather than waiting until there is a serious accident, an accessibility complaint, or widespread frustration about abandoned scooters. licensing framework for shared e-scooters, including the approach recently taken by Moncton, and to bring recommendations forward to Council. Thank you for considering my concerns. Sincerely, Alana Lawson https://www.cbc.ca/news/health/e-scooters-pediatrician-survey-9.7305210 PROCLAMATION WHEREAS:Fetal Alcohol Spectrum Disorder (FASD) is a lifelong neurodevelopmental disability caused by prenatal alcohol exposure, affecting over 1.6 million Canadiansmore than Down Syndrome, WHEREAS:Individuals with Fetal Alcohol Spectrum Disordermay experience challenges with learning, memory, attention, emotional regulation, and social skills, requiring ongoing support in education, employment, and healthcare. WHEREAS:FASD Awareness Day, first recognized in 1999, is held on September 9thto emphasize the importance of going alcohol-free "Everyone Plays A Part: It Takes a Community!", highlights the power of collective support in creating a society where individuals with FASD and their families can thrive. NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim September 9, 2026,asFASD Awareness Dayin The City of Saint John. In witness whereof I have affixed the official seal of the Mayor of the City of Saint John. PROCLAMATION WHEREAS:This September, our Saint John community will come together to find common ground with our neighbors, seek similarities within our different cultures and perspectives, and deepen our commitments to building a stronger and more resilient City of Saint John. WHEREAS:We are much stronger when we embrace our similarities and differences, and the members of our community will do just that by sharing food, WHEREAS:While this week provides an opportunity to pause, reflect, and plan for the next phase of welcoming work inSaint John, our community prioritizes a spirit of welcoming year-round. Welcoming is a core part of who we are and who we have always been, and Saint Johnwill continue to choose connection, courage, and love over division, fear, and hate. NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim the week of September 10-19, 2026, Welcoming Week in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. PROCLAMATION WHEREAS:The human body is fuelled by trillions of microscopic powerhouses called mitochondria. Present in almost every cell in our bodies, these tiny but mighty, energy-producing structures generate the energy we need to survive. When there isdysfunction with these important structures in one or more parts of our bodies, we see Mitochondrial Diseases appear. WHEREAS:There are hundreds of mitochondrial diseases, and because M they have these diseases. There is a strong need for more mitochondrial disease research to support those living with and caring for a loved one with Mito, and for clinicians to be able to diagnose and treat Canadians living with Mito. WHEREAS:World Mitochondrial Disease Week this year is from September 14th 20th. The goal of this week is to raise awareness for mitochondrial health and diseases on a global scale. The initiative helps to raiseawareness for mitochondrial diseases in Canada, and across the globe, which can be crucial for the development of treatments, research on the disease, and providing support to those living with Mito. NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim September 14to September 20, 2026,as World Mitochondrial Disease Weekin The City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. PROCLAMATION WHEREAS:Usher Syndrome is arelatively rare genetic disordercaused by a mutation in any one of at least 11genesresulting in a combination of hearing lossand visual impairment, and is a leading cause of combined deafness and blindness; and WHEREAS: More than 400,000 people are affected by this genetic disorder worldwide, with at least2,400of those in Canada; and NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim September 19, 2026as Usher Syndrome Awareness Day in the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. COMMON COUNCIL REPORT M&C No.2026-194 Report DateAugust 18, 2026 Meeting DateSeptember 08, 2026 Service AreaDevelopment and Community Services Her Worship Mayor DonnaNoade Reardon and Members of Common Council rd SUBJECT:Rezoning2100 MacKay Highway3Reading AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Jennifer KirchnerPankaj NalavdeAmy PoffenrothIan Fogan RECOMMENDATION Staff recommends thatCommon Council: EXECUTIVE SUMMARY The applicant,the Province of (DTI),appliedto rezone a 32-hectare property along NB Route 1 from Rural (RU)to Utility Service (US) to allow for the construction of a new office building.The rezoning would bring thelegal non-conforming Government Works Depot into alignment with the Zoning By-Lawand permit the expansion of the use through the development of an associated officebuilding.Due to extenuating circumstances, the City issued initial permits to allow the Province to continue the first steps of project construction.Additionally, Development Officer Variances were granted for the parking lot to allow for large vehicle movements. A detailed review is in the PAC Staff Report. OnJuly 21, 2026, the Planning Advisory Committee voted unanimously toprovideits written A copy of the Letter from the PAC Chair is attached for your reference. Staff recommends in favour of the rezoning that would allow for regionalinfrastructureoffices. PREVIOUS RESOLUTION On July 27, 2026, Council approved posting of the required notice for this Public Hearing. STRATEGIC ALIGNMENT Common Council established five priorities for their 2021-2026 term. The holding of PublicHearing REPORT Application Summary On June 2, 2026, Catherine Guitard, P.Eng., Project Manager, on behalf of the Province ofNew application requesting to rezone a 32-hectare property along NB Route 1 from Rural (RU)to Utility Service (US) to allow for the construction of a new office building.Due to extenuating circumstances, the Cityissued initial permits to allow the Province to continue the first steps of project construction. The project is a new,two-storey office building with a total buildingarea of 667 square meters along with parking, a new well, and a new septic system. Thesite currently contains office space, garage and storage areas, asalt dome, and a laydown yard. The rezoning would bring the legal, non-conformingGovernment Works Depot use into alignment with the Zoning By-Law, permit theexpansion of the site through the development of the proposed office building, and address specific parking lot issues for large vehicles.Development Officer Variances were granted for the parking lot regarding its location and landscaping. A detailed review is in the PAC Staff Report. Staff recommends in favour of the rezoning that would allow for regional infrastructure offices. Please note that the remainder of this report is comprised of excerpts from the PAC Staff Report. Municipal Plan The subject site is designated Rural Resource and Park and Natural Area within the Municipal Plan. Most of the site is designated Rural Resource, which is a designation used for the majority ignation is intended for lands that will generally remain in their natural state or may be utilized, subject to regulation and approvals, for resource uses. Other compatible land uses can also be contemplated within the designation. Small portions of thesite are designated Park and Natural Area. These areas are located south- west and east of the existing site development. These portions of the site contain wetlands and/or watercourses that would be subject to a WAWA permit. Confirmation has been received from the Province that a WAWA permit is not required for the proposed site expansion. The Utility Service (US) zone was created to accommodate government and utility uses. It may be applied to land both inside and outside the Primary Development Area ina variety of designations. Public and private infrastructure facilities are a foundational element of any community. The US zone enables the development of utility and service infrastructure across the City in various locations to ensure functional designand that operational requirements are met. The existing Government Works Depot was developed by the Provincial Government to directly support the operation and maintenance of Provincial transportation networks and infrastructure. MacKay Highway provides direct physical access to the Provincial Highway, reducing use of the City roadways to support daily operations. The proposed rezoning aligns with the intent of the US zone and its ability to be utilized within different land use designations in the City. PlanSJ addresses the existence of non-conforming uses within the City. Policy LU-127 indicates that these uses can continue to operate but that incompatible uses should be encouraged to relocate over time. While the existing Government Works Depot is a legal non-conforming use, the proposed rezoning of the site to the US zone would bring the property into compliance with the Zoning By-Law. PlanSJ also acknowledges that the City benefits from an extensive road network that includes highways that are under Provincial jurisdiction. Policy TM-31-Seek the co-operation and assistance of the Government of New Brunswick in meeting their commitments to maintain roadways in the City which are designated as provincial and regional highways. The proposed rezoning supports the implementation of Policy TM-31 by bringing the existing Government Works Depot into conformance with the Zoning By-Law. This will enable the Province to expand the site development, ensuring that the Province can meet its operational requirements. Zoning The subject site is zoned Rural (RU). The RU zone is intended to accommodate a range of resource-related activities, such asagriculture, solar energy development, fishery and forestry operations. The zone also permits limited residential and commercial uses that are compatible with the overall resource-related uses. The RU zone is utilized for land outside the Primary Development Area, which is designated Rural Resource. The existing Government Works Depot is not a permitted use within the RU, and rezoning of the site is required to bring the property into conformance with the Zoning By-Law. An application has been made to rezone the site to the Utility Service (US) zone. The US zone accommodates a range of utility and service infrastructure, including government or utility works depot, utility distribution structures, and wastewater and water treatment facilities. The US zone can be utilized for land both inside and outside the Primary Development Area in a variety of designations. The US zone is utilized across the City to accommodate government and utility uses. The US zone can be established in a variety of areas across the City, to facilitate the intended services being operated out of the Utility and Government Works Depot. The subject site contains a Government Works Depot that was established in 1972. This Depot benefitsfrom its direct access to MacKay Highway, which is utilized to provide maintenance services for Provincial highways. The proposed development is required to align with the requirements of the US zone, in addition to the development standards outlined in the broader Zoning By-Law. A review of the site plan for alignment with the Zoning By-Law has indicated that the proposed development will comply with the requirements of the US zone. This includes the requirement that a Government or Utility Works Depot cannot be located within 60 metres of a Residential zone. A full assessment ofthezoning and the Development Officer variancesisin the PAC Staff Report. Statements of Public Interest (SPIs) The proposed amendments to the Zoning By-Law align with the general intent of the Provincial Statements of Public Interest, as it supports the use of an existing site within the Primary Development Area.A full assessment of the applicable SPIs is contained in the PAC Staff Report. Conclusion The proposed application aligns with the adopted Municipal Plan, the processes outlined in the Zoning By-Laws, Provincial Statements of Public Interest, and with agency reviews. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Infrastructure Jeremy Clack Pam Bentley Nathaniel Watson Tom McGarth Public WorksBarb Crawford Charles Freake External Agencies Local Government and EnvironmentWAWA (GNB) Public UtilitiesBell Alliant, Liberty Utilities, Rogers, and Saint John Energy ATTACHMENTS Attachment 1: C.P. 111-223 rd Attachment 2: 3Reading Sketch Staff Recommendation for Council Resolution 2100 MacKay Highway (PID 00418046) Zoning By-Law Amendment stnd Public Hearing, 1 and 2 Readings were held on August 17, 2026 rd 3 Reading: September 8, 2026 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to By-Law Number Amendment C.P. 111-223 a Law to Amend The Zoning By-Law of the City of Saint John. Recission of No Previous s. 39/s. 59 Conditions Section 59 No Conditions Section 59 No Agreement Section 131 No Agreement Subdivision No Other No BY-LAW NUMBER C.P. 111-223 ARRÊTÉ NO C.P. 111-223 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ZONAGE DE THE CITY OF SAINT JOHN Lors dune réunion du conseil Be it enacted by The City of Saint John in Common Council convened, as follows: communal, The City of Saint John a décrété ce qui suit : The Zoning By-law of The City of Saint John LArrêté de zonage de The City of Saint John, enacted on the fifteenth day of December, décrété le 15 décembre 2014, est ainsi modifié : A.D. 2014, is amended by: Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a de zonage de la ville de Saint John, parcel of land having an area of permettant de modifier la désignation approximately 32.19 hectares, located at 2100 MacKay Highway, also identified as 32.19 hectares, PID 00418046, from Rural (RU) to Utility situé au 2100 MacKay Highway, Service (US). également identifié comme le NID 00418046, de zone rurale (RU) à zone de services publics (US). IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a has caused the Corporate Common Seal of the fait apposer son sceau communal sur le said City to be affixed to this by-law the X day of présent arrêté le X XXXXXXX 2026, avec les XXXXXXX, A.D. 2026 and signed by: signatures suivantes : _______________________________________ Mayor/Mairesse __________________________________________ City Clerk/Greffier de la municipalité First Reading August 17, 2026 Première lecture - 17 août 2026 Second Reading August 17, 2026 Deuxième lecture - 17 août 2026 Third Reading XXXX Troisième lecture - XXXX COMMON COUNCIL REPORT M&C No.2026-192 Report DateAugust 14, 2026 Meeting DateSeptember 08, 2026 Service AreaDevelopment and Community Services Her Worship Mayor DonnaNoade Reardon and Members of Common Council rd SUBJECT:Rezoning615/631 Loch Lomond Road3Reading AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Yeva MattsonPankaj NalavdeAmy PoffenrothIan Fogan RECOMMENDATION Staff recommends thatCommon Council: EXECUTIVE SUMMARY Theapplicant, 733988 New Brunswick, Inc., applied torezone a 0.94 hectare-portion of a 2.496- hectare parcel which is part ofthe property at615/631 Loch Lomond Road. Theoverall property is currently split-zoned. The vast majority is zoned Mid-Rise Residential (RM), while0.06 hectares under a separate PID iszoned Business Park Commercial (CBP). The request wouldincreasethe CBP area, so theapplicant candevelop a5-storeyhotelunder the permitteduse accommodation. O July 21, 2026, the Planning Advisory Committee voted unanimously toprovideits written views A copy of the Letter from the PAC Chair is attached for our reference. On Monday, August17, 2026, the Council held a public hearing on this item. After considering comments and objections from the public and the applicant, Council gave first and second reading to the proposed Bylaw. Staff recommends in favour of the submitted application. PREVIOUS RESOLUTION On July 27, 2026, Council approved posting of the required notice for this Public Hearing. STRATEGIC ALIGNMENT Common Council established five priorities for their 2021-2026 term. The holding of PublicHearing REPORT Application Summary On June 24, 2026, the applicant, 733988 New Brunswick, Inc., applied for apartial rezoning of the subject property located at 615/631 Loch Lomond Road. The property is comprised of two parcels. PID 55057889 is 0.06 hectaresand is already zoned Business Park Commercial (CBP). PID 00317248 is 2.496 hectares and is zoned Mid-Rise Residential (RM). The request is to rezone approximately 0.094 hectares of the larger PID00317248to Business Park Commercial (CBP) to allow the development of a 5-storey hotel.In the Zoning By-Law, a hotel is included under the general use category accommodation, which is permitted in the CBP zone but not in the RM zone. A variance was also requested and approved byPAC to allow the rear of the site to be subdivided without fronting a Public Street. The rear of the site would remain Mid-Rise Residential (RM). Please note that the remainder of this report is comprised of excerpts from the PAC Staff Report. Municipal Plan The subject property is designated Stable Residential, which is a land use designation within PlanSJ that applies to several established neighbourhoods throughout the City. These areas are generally built-out but may contain open land to accommodate additional development at a scale and density that is compatible with the surrounding context. The immediately adjacent properties are mid-rise and commercial in character. The larger area consists of primarily residential and community uses, with this property bordering the commercially designated sites that extend along Loch Lomond and Commerce Drive. Policy LU-87: Intend that the areas designated Stable Residential will evolve over time from a land use and built-form perspective but that new and redeveloped land uses are to reinforce the predominant community character and make a positive contribution to the neighbourhood. Accommodation as a use can be transitional between a residential neighborhood and a commercial area. This fits the subject site's location at the border of the Stable Residential area and the neighboring Regional Retail Centre area. By maintaining the residential zoning at the rear of the site, abutting the current residential neighborhood, a transition is created. Due to the site's elevation change, it also sits farther away from and is less visible to the existing residential neighbourhood. This also makes it appropriate for commercial development. Other Accommodation uses in the City in the Stable Residential designation include the7-storey Château Saint John Hotel & Suites. Based on analysis of the proposed development under the Stable Residential designation, the proposal can be considered consistent with the policies of the Municipal Plan, which support the evolution of existing neighbourhoods. A full assessment of the applicable PlanSJ policies is contained in the PAC Staff Report. Provincial Statements of Public Interest As proposed at its current location within the PDA, the proposed project that could result from the changes requested would serve to promote efficient development and land use patterns as well as a variety of smart growth goals, as set forth in the Provincial SPIs. A full assessment of the applicable SPIs is contained in the PAC Staff Report. Zoning The subject site (PID 00317248) is currently zoned RM, which accommodates a wide range of development such as townhouses, 6-storey apartments, condominiums, and complementary non-residential uses on the ground floor. The CBP zone, which the applicant has requested for a portion of the site that is adjacent to the roadways, is intended to accommodate commercial uses, which includes Accommodation. The rear of the site would retain its residential zoning. The proposal complies with the maximum height requirement of 23 metres. The site also meets the setback requirement for the building as well as the access and parking areas of parking, which are onestall per guest room, and onestall per 20square metresof banquet or conference area. The development, as proposed,would require 121 stalls for all the guest rooms. As they have proposed no conference or banquet space, only 121 stalls would be required,which they have illustrated. They have also provided the required bicycle stalls in the form of bike stands near the building. The bylaw requires bicycle stalls to be provided at a rate of 7% of the parking stalls provided, which equals9stalls. Landscaping will need to be addressed in a landscaping plan as part of the permit application stage. Trees and shrubs would also be required based on a street frontage calculation which will include the part fronting Loch Lomond Road and Commerce Drive. The subdivision of the site into two lotswould meet all requirements of the zoning bylaw related to depth and size, with a variance requested for the frontage of the rear lot. Section 59 Conditions Staff recommend a Section 59 Condition that requires a payment of $25,000 to the City to help fund improvements identified in the Traffic Study. This payment would be due at the time of application for the first Building Permit for the development. This amount reflects a small contribution toward the intersection improvements identified in the applicant's Traffic Impact Study. Section 59 conditions of this nature are commonly applied to larger-scale developments. For example, a similar approach was used forthe newer McDonald's on University Avenue, where the developer contributed $60,000 toward future upgrades of the Millidge/University intersection. Conclusion The proposed application aligns with the adopted Municipal Plan, the processes outlined in the Zoning By-Laws, Provincial Statements of Public Interest, and with agency reviews. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Infrastructure Jeremy Clack Pam Bentley Nathaniel Watson Tom McGarth Public WorksBarb Crawford Charles Freake External Agencies Local Government and EnvironmentWAWA (GNB) Public UtilitiesBell Alliant, Liberty Utilities, Rogers, and Saint John Energy ATTACHMENTS Attachment 1: C.P. 111-222 Attachment 2: 3rd Reading Sketch Staff Recommendation for Council Resolution Property: 615/631 Loch Lomond Road (Portion of PID: 00317248) - Rezoning stnd Public Hearing, 1 and 2 Readings: August 17, 2026 3rd Reading : September 8, 2026 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to By-Law Number Amendment C.P. 111-222, a Law to Amend The Zoning By-Law of the City of Saint John. Recission of No Previous s. 39/s. 59 Conditions Section 59 Yes Pursuant to the provisions of Section 59 of the Community Conditions Planning Act, impose the following conditions on the parcel of land having an area of approximately 2.496 hectares, located at 615/631 Loch Lomond Road, also identified as PID 00317248: That the developer provide a payment of $25,000 to the City for costs related to improvements based on the recommendations of the Traffic Study. This payment is to be in the form of certified cheque payable at the time of the application for the first Building Permit for the development. Section 131 No Agreement Other Yes That Common Council assent to any necessary Municipal Servicing Easements. BY-LAW NUMBER C.P. 111-222 ARRÊTÉ NO C.P. 111-222 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ZONAGE DE THE CITY OF SAINT JOHN Lors dune réunion du conseil Be it enacted by The City of Saint John in Common Council convened, as follows: communal, The City of Saint John a décrété ce qui suit : The Zoning By-law of The City of Saint John LArrêté de zonage de The City of Saint John, enacted on the fifteenth day of December, décrété le 15 décembre 2014, est ainsi modifié : A.D. 2014, is amended by: rezoning l City of Saint John, a parcel of land having an area zonage de The City of Saint John, permettant of approximately 9414 square metres identified de modifier la désignation pour une parcelle as a part of PID 00317248, from Mid-Rise 9414 Residential (RM) to Business Park mètres carrés, identifié comme partie de Commercial (CBP). NID 00317248, de Zone résidentielle moyenne (RM) à zone commerciale (CBP). - - toute les modifications sont indiquées - all as shown on the plan attached hereto and sur le plan ci-joint et font partie du présent arrêté. forming part of this by-law. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le IN WITNESS WHEREOF The City of Saint John présent arrêté le X XXXXXXX 2026, avec les has caused the Corporate Common Seal of the signatures suivantes : said City to be affixed to this by-law the X day of XXXXXXX, A.D. 2026 and signed by: _______________________________________ Mayor/Mairesse __________________________________________ City Clerk/ Greffier de la municipalité First Reading August 17, 2026 Première lecture 17 août 2026 Second Reading August 17, 2026 Deuxième lecture - 17 août 2026 Third Reading September 8, 2026 Troisième lecture 8 septembre 2026 COMMON COUNCIL REPORT M&C No.2026-193 Report DateSeptember 04, 2026 Meeting DateSeptember 08, 2026 Service AreaDevelopment and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council rd SUBJECT:Rezoning145 Lansdowne(parking lotareas)3Reading AUTHORIZATION Primary AuthorDirectorExecutive LeadCAO Yeva MattsonPankaj NalavdeAmy PoffenrothIan Fogan RECOMMENDATION Staff recommends that Common Council: EXECUTIVE SUMMARY On Monday, August 17, 2026, the Council held a public hearing on this item. After considering comments and objections from the public and the applicant, Council gave first and second reading to the proposed Bylaw. Infrastructure provided further comments, following a late submission of flow calculations, which included a recommendation for Section 59 conditions. The applicant, Plaza Corp Property Holdings, Inc., applied torezonetheparking areas behind 145 Lansdowne Ave and along Harrington/Sears Streets from General Commercial (GC) to Mid-Rise Residential (RM) to allow aproposeddevelopment of three residential buildings with 267 units, integrated commercial uses, and parking. Theapplicant requestedfour variancesfrom PACfor increased density, increased height, andtwo reduced setbacks.The PAC granted the variances for height and setbacks. Due to existing underground infrastructure, PAC did not grant the two setback variances. Theapplicantagreed to redesign(the setbackrequestsarerelatively minor). OnJuly 21, 2026, the Planning Advisory Committee voted unanimously to provide its written A copy of the Letter from the PAC Chair is attached for our reference. Staff recommends in favour of the rezoning that would allow for a new, mixed-use development. PREVIOUS RESOLUTION On July 27, 2026, Council approved posting of the required notice for thePublic Hearing. On August 17, 2026, Common Council held a public hearing and then approvedfirst and second reading to the proposed Bylaw. STRATEGIC ALIGNMENT Common Council established five priorities for their 2021-2026 term. The holding of PublicHearing REPORT Application Summary On May 6, 2026, Rob LeBlanc, Partner, Fathom Studio, on behalf of Plaza Corp Property Holdings, Inc., applied forrezoning of parking areas behind 145 Lansdowne Ave and along Harrington/Sears Streets from General Commercial (GC) to Mid-Rise Residential (RM) in order to allow a proposed development of three residential buildings with 267 units, integrated commercial uses, and parking. The applicant also requested four PAC variancesfor height, density, and side setbacks. The subject property is located behind the Subway restaurant at 145 Lansdowne Avenueand borders Harrington Street and Sears Street. The project areais approximately onequarter of the land area of Lansdowne Plaza, which is owned by Plaza Corp Holdings, Inc. and RBC each own their sites separately from Lansdowne Plaza). The redevelopment proposal includes three residential buildings with 267units, integrated with commercial uses and parking. The proposal represents a significantintensification opportunity in project is intended to support efficient land use and enhanceneighbourhood vitality. On the PAC variance requests, staff recommendedapproval of density and height variances.Staff recommendeddenial ofthe twoside yard setbackvariancesdue toundergroundinfrastructure. The applicantswere willing to update thesite plan to conform to thesidesetbacks in the Zoning By-Law. The PAC granted height and density variances. PAC did not grant side setback variances. On August 17th, 2026 Saint John Water advised the proponent that the Lansdowne Plaza development is served by combined sewer infrastructure, with known capacity constraints in the combined system downstream of the site. As a result, the default storm design criterion for this development is a net zero increase in stormwater discharge, meaning the engineered stormwater management plan must limit post development flows to existing pre-development rates. Achieving that criterion is expected to require the removal of existing catchbasins on the site from the combined sewer system and their redirection to the storm trunk sewer on Sears Street, downstream of the combined sewer overflow chamber. Any such separation work, along with the supporting design and confirmation of system capacity, would be undertaken at the developer's cost as part of the detailed design and servicing approval process. The developer would also be required to complete video inspection of the sanitary and combined sewer infrastructure within the construction zone both before and after construction, with the results provided to the City for review. A municipal services easement for the existing combined sewer that crosses the property is recommended as a condition of the rezoning under Section 59. Staff recommends in favour of the rezoning that would allow for a new, mixed-use development. Please note that the remainder of this report is comprised of excerpts from the PAC Staff Report. Municipal Plan The subject site is designated Mixed Use Centre within PlanSJ. Mixed Use Centers are located within Urban Neighbourhood Intensification Areas, such as the subject area. These areas are appropriate for re-urbanization and are where the Municipal Plan directs medium-to higher- density residential development and mixed commercial development. North End Plan positioned to accommodate new residential growth because of itssize, access to transit, existing commercial services, and location within a built-up serviced area. The proposed development with Lansdowne Plaza advances these objectives by enabling a substantial new supply of apartment-style housing within an established commercial center, helping to create a mix of uses and diversify the local housing stock, while placing new residents close to daily services, public transit, and community amenities. Zoning The subject area is currently zoned General Commercial (CG). It accommodates midsize commercial development within the Primary Development Area (PDA). Such development provides services and goods to the broader community and may contain residential uses; however, dwelling units are not permitted below the second storey of any building. The proposed zone is Mid-Rise Residential (RM). It is intended to accommodate a range of mid- rise and medium-density residential development in the PDA, such as townhouses, apartments, condominiums, and complementary, non-residential uses on the ground floor. The proposed development by the applicant would be better suited in the RM zone. If approved, site development will be subject to the requirements of the RM zone including parking and landscaping. Additionally, a stormwater management plan is required as part of any permitting process for new construction. Statements of Public Interest (SPIs) The proposed amendments to the Zoning By-Law align with the general intent of the Provincial Statements of Public Interest, as it supports the use of an existing site within the Primary Development Area.A full assessment of the applicable SPIs is contained in the PAC Staff Report. Conclusion The proposed application aligns with the adopted Municipal Plan, the processes outlined in the Zoning By-Laws, Provincial Statements of Public Interest, and with agency reviews. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person Infrastructure Jeremy Clack Pam Bentley Nathaniel Watson Tom McGarth Public WorksBarb Crawford Name of Service Area/StakeholderName of Staff Person Charles Freake External Agencies Local Government and EnvironmentWAWA (GNB) Public UtilitiesBell Alliant, Liberty Utilities, Rogers, and Saint John Energy ATTACHMENTS Attachment 1: C.P. 111-214 rd Attachment 2: 3Reading Sketch Staff Recommendation for Council Resolution Property: 145 Lansdowne Avenue & bordering Harrington/Sears Street \[Lansdowne Plaza\] (Portions of PIDs: 55236491 & 00370973) - Rezoning stnd Public Hearing, 1 and 2 Readings: August 17, 2026 rd Tentative 3 Reading : September 21, 2026 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to By-Law Number Amendment C.P. 111-214, a Law to Amend The Zoning By-Law of the City of Saint John. Recission of No Previous s. 39/s. 59 Conditions Section 59 Yes Pursuant to the provisions of Section 59 of the Community Conditions Planning Act, impose the following conditions on the parcel of land having an area of approximately 15,354 square metres, located at 145 Lansdowne Avenue and 0 Harrington/Sears Street (Lansdowne Plaza), also identified as portions of PIDs 55236491 and 00370973: a. That a Municipal Government Service Easement be provided to the satisfaction of the City's Infrastructure Engineer prior to subdivision or development permit approval, whichever comes first. b. That the parcel be developed and maintained in accordance with a stormwater drainage plan and design report, prepared by a professional engineer, subject to the approval of the Chief City Engineer, and attached to any development and/or building permit. c. That detailed engineering plans and a design brief be submitted by the owner/developer's engineer for City review and approval prior to issuance of any permits; any required municipal infrastructure improvements shall be completed at the owner/developer's sole cost. Other Yes That Common Council assent to any necessary Municipal Servicing Easements. BY-LAW NUMBER C.P. 111-214 ARRÊTÉ NO C.P. 111-214 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ZONAGE DE THE CITY OF SAINT JOHN Lors dune réunion du conseil Be it enacted by The City of Saint John in Common Council convened, as follows: communal, The City of Saint John a décrété ce qui suit : The Zoning By-law of The City of Saint John LArrêté de zonage de The City of Saint John, enacted on the fifteenth day of December, décrété le 15 décembre 2014, est ainsi modifié : A.D. 2014, is amended by: Rezoning on Map of A », Plan de The City of Saint John, a parcel of land having zonage de The City of Saint John, permettant de modifier la désignation pour une parcelle an area of approximately 15,354 square metres, located at 145 Lansdowne Avenue and mètres carrés, situé au 145 avenue 0 Harrington/Sears Street (Lansdowne Plaza), Lansdowne and 0 rue Harrington/Sears also identified as portions of PIDs 55236491 Street (Lansdowne Plaza), également and 00370973, from General Commercial identifié comme des NIDs 55236491 et (CG) to Mid-Rise Residential (RM). 00370973, de Zone commerciale générale (CG) à Zone résidentielle Immeubles - toutes les modifications son indiquées - all as shown on the plan attached hereto sur le plan ci-joint et font partie du and forming part of this by-law. présent arrêté. IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a has caused the Corporate Common Seal of the fait apposer son sceau communal sur le said City to be affixed to this by-law the X day of présent arrêté le X XXXXXXX 2026, avec les XXXXXXX, A.D. 2026 and signed by: signatures suivantes : _______________________________________ Mayor/Mairesse __________________________________________ City Clerk/ Greffier de la municipalité First Reading August 17, 2026 Première lecture - 17 août 2026 Second Reading August 17, 2026 Deuxième lecture - 17 août 2026 Third Reading September 8, 2026 Troisième lecture 8 septembre 2026 /hb/L\[ bhL/9 hC ahLhb Received DateAugust 10, 2026 Meeting DateAugust 17, 2026 Open or ClosedOpen Session Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECTʹ Council Representationon Saint John Board of Police Commissioners Primary AuthorInput from CouncilInput from Staff Councillor Sullivan PROPOSED MOTION: Common Council directs the Nominating Committee to selecta nominee from Common Council to represent Council, along with the Mayoror designate on the Saint John Board of Police Commissioners. BACKGROUND INFORMATION: Since at least 2008, there have been two representatives from Common Council on the SJBPC (Saint John Board of Police Commissioners). Councillor McGuire, Councillor Norton, Councillor Sullivan,and Councillor Norton have joined the Mayor (or designate) on the Commission. The last Council of the City of Saint John concluded that significant changes needed to be made to the governance of the Saint John Police Force after a consultant review. The Nominating Committee recommended that no changes be made to the public representation on the SJBPC until January of 2027 to allow for the transition to a new model of governance. There is much public interest in a stronger connection between Common Council and the SJBPC that has resulted in the creation of a new oversight model. The removal of the second representative from Common Council is counterintuitive to this interest. STRATEGIC ALIGNMENT: SERVICE AND FINANCIAL OUTCOMES: INPUT FROM OTHERS: ATTACHMENTS: N/A. /haahb /hb/L\[ w9thw 2026-198 M&C No. Report DateAugust 26, 2026 Meeting DateSeptember 08, 2026 Service AreaFinance and Strategic Investments Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Common Council Input into the 2027 General and Utility Operating Budgets AUTHORIZATION Chief Administrative OfficerChair of ServiceFinanceCommittee Ian FoganCouncillor Gary Sullivan Primary AuthorDirectorExecutive Lead Craig LavigneCraig LavigneKevin Fudge RECOMMENDATION ItisrecommendedCommonCouncilreceiveandfilethisreport. EXECUTIVE SUMMARY As part of the2027General Operating Budget process, the Finance Committee is seeking the feedback of Common Council prior to bringing back a budget recommendation to Common Council in November. PREVIOUS RESOLUTION(S) N/A STRATEGIC ALIGNMENT The report aligns with Councils strategic priority to Perform. REPORT As part of the 2027 Operating Budget process, the FinanceCommittee wouldliketoseek thefeedbackofCommonCouncilonpreferredareas ofbudget focuspriortobringingback st arecommendationinNovember.Anagendaitemwill be added to the September 21, 2026meeting of Common Council, where the Chair of the Finance Committee will seek the input of each Councillor. TheFinanceChairwillrequestthefeedbackprovidedbe priorities,the10YearStrategicPlan,the10-yearLong-Term Financial Plan and withplans suchas PlanSJ, PlaySJ, and the Central Peninsula Neighborhood Plan. For convenience, staff will send an email to Council by September 10th, 2026, with links properly prepare. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/StakeholderName of Staff Person ATTACHMENT(S) N/A August 31, 2026 Mayor and Common Council City of Saint John PO Box 1971 Saint John, NB E2L 4L1 Mayor Noade Reardon, Deputy Mayor and Councillors: {ǒĬƆĻĭƷʹ Annual General Meeting Pension Board of Trustees As mandated in article 2.5(e) of the City of Saint John Shared Risk Plan Declaration of Trust, the Annual General Meeting of the Pension Board of Trustees will be held on Wednesday, September 16, 2026 at 1:00 p.m. This will be an in-person meeting at the Trade and Convention Centre, Spencer Room III but there will be an option to participate via Zoom. Please confirm attendance and the name of the individual who will be attending on behalf of Mayor and Council as soon as possible by kelly.tibbits@saintjohn.ca. In addition, please advise if you will be attending in-person, or require a Zoom invite to attend virtually. Respectfully, Fred Slipp Chair City of Saint John Shared Risk Plan Board of Trustees City of Saint John P.O. Box 1971, 15 Market Square Shared Risk Pension Plan Saint John, N.B. E2L 4L1 506-658-2862