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2026-06-01_Agenda Packet--Dossier de l'ordre du jour /h…b/L\[w9thw M&C No.2026-106 Report DateMay 26, 2026 Meeting DateJune 01, 2026 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:Contract 2026-06: Rockwood Reservoir Rehabilitation AUTHORIZATION Primary AuthorDept. HeadChief Administrative Officer Gerry MattssonMichael BakerIan Fogan RECOMMENDATION It is recommended that:Contract No. 2026-06: Rockwood Reservoir Rehabilitation beawarded to the lowtenderer,Empirical Industrial Services Inc., at their tendered priceof $1,235,196.83(including HST) as calculated based on estimated quantities, andfurther that the Mayor andCity Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2026-06: Rockwood Reservoir Rehabilitation project to the low tenderer. PREVIOUS RESOLUTIONS th October 28, 2024: M&C 2024-287: 2025General and Utility Fund Capital Budgets, approved. st December 1, 2025:M&C 2025-273: 2026General and Utility Fund Capital Programs, approved. REPORT The 2025and 2026approved Water & Sewerage Utility Fund CapitalPrograms includefundingfor water tank improvements. The existing water storage reservoir in Rockwood Parkand its access road wereselected to be rehabilitated with this approved funding. Due to scheduling issues involvingaccess to the NB Power right-of-way approvaland site investigation, the access road improvements portion of the workwill be completed separately from this tender. - 2 - TENDER RESULTS st Tenders closed on April 21, 2026, with the following results, including HST: 1. Empirical Industrial Services Inc. $ 1,235,196.83 2. Corrcoat Services Inc. $ 1,307,269.95 3. Kelson & Kelson Ltd. $ 1,462,358.30 4. Cimota inc. $ 1,511,449.60 5. MacDonald Applicators Limited $ 1,923,753.53 6. Landmark Municipal Services $ 2,210,875.00 The Engineers estimate for the work was $ 1,475,449.71. ANALYSIS The tender was reviewed by staff and was found to be formal in all respects. Following staff completing reference checks, staff have verified that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2025 & 2026 Water & Sewerage Utility Fund Capital Programs. This project is funded entirely by the Utility. The approved 2025 Utility Capital Program includes a project budget of $125,000 for design services regarding the rehabilitation of an existing water tank. The Rockwood Park tank was chosen to be designed with this funding. The 2026 Utility Capital Program included a funding amount of $1,200,000 for the rehabilitation of the existing Rockwood Park Water Storage Tank including upgrades to the existing access road. During the design phase of the work, it was projected that there would be a shortfall in Utility funding in order to construct the entire project therefore $1,100,000 in surplus 2025 Utility Fund Capital Program funding was transferred from the refurbishment of the Lakewood Heights Water Storage Tank project (25WC21) to the Rockwood Water Storage Tank project (25WC23). Assuming the award of the tank rehabilitation Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others (i.e. design & inspection services). The analysis is as follows: Budget $2,425,000 Project Net Cost $1,354,436 Variance (Surplus) $1,070,564 - 3 - The surplus funding noted above will be used to complete the required upgrades to the existing access road to the Rockwood Park tank once all permits are obtained and the design has been completed. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. STRATEGIC ALIGNMENT This report aligns with Council's Priorities for GROW and PERFORM as the project involves the complete rehabilitation of an existing water storage reservoir to extend its useful service life and provide reliable water service to customers. SERVICE AND FINANCIAL OUTCOMES This project provides improvements that will benefit customers of the Utility. The existing reservoir infrastructure requires rehabilitation. The rehabilitated infrastructure will reduce the likelihood of future disruptions, addressing potential failures in the existing infrastructure. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/Stakeholder Name of Staff Person Supply Chain Management /ŷƩźƭ wƚĬĻƩƷƭ Strategic Services (Finance) /Ʃğźŭ \[ğǝźŭƓĻ Utilities and Infrastructure (Saint John YĻƓķğƌƌ ağƭƚƓ Water) This design was reviewed by Utilities and Infrastructure Operations staff. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. ATTACHMENTS N/A /h…b/L\[w9thw M&C No.2026-133 Report DateMay 25, 2026 Meeting DateJune 01, 2026 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:/ƚƓƷƩğĭƷ ЋЉЋЎΏЊЌ\[ƚǞĻƩ /ƚǝĻ \[ƚƚƦ {ĻǞĻƩ wĻƓĻǞğƌ tŷğƭĻ Њ AUTHORIZATION Primary AuthorDept. HeadChief Administrative Officer Michael BakerIan Fogan RECOMMENDATION It is recommended thatContract No. 2025-13: Lower Cove Loop Sewer Renewal Phase 1beawarded to the lowtenderer,TerraEx Inc.,at theirtendered priceof $4,967,770.00(including HST)as calculated based on estimated quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2025-13: Lower Cove Loop Sewer Renewal Phase 1 to the low tenderer. PREVIOUS RESOLUTIONS th October 17, 2022: M&C 2022-317 2023 and 2024 General and Utility Fund Capital Programs, approved. th October 15, 2024: M&C 2024-253 Disaster Mitigation and Adaptation Funding Saint John Wastewater Flood Protection Project, approved. st December 1,2025: M&C 2025-273 -2026 General and Utility Capital Budget, approved. REPORT The approved2023and 2026GeneralFund Capital Programsincludefundingfor the designservices(both phases)and first phase of construction forthe renewal and future separation of the existing combined seweron the Port Saint John Lower Cove Loop terminalproperty.Theproject is partially funded through a Disaster Mitigation and Adaptation Funding(DMAF)Agreement with the - 2 - Government of Canada which provides funding towards projects which mitigate The overall funding agreement is composed of three (3) projects, with a total eligible cost of $14,615,500, which includes a Federal share of $5,083,652, and the City share of $9,531,848. A financial contribution of $1,345,720 (40%) by the federal government, and $2,018,579 (60%) by the General Fund is allocated towards the 2026 phase of the Lower Cove Loop Sewer Renewal project. The proposed work generally involves the renewal of the existing corrugated steel combined sewer with a new concrete sewer, new manholes, the reinstatement of existing storm infrastructure on the Port property that will be disturbed during installation of the new sewer, and the reinstatement of the asphalt surface. TENDER RESULTS th Tenders closed on May 19, 2026, with the following results, including HST: 1. TerraEx Inc. $ 4,967,770.00 2 Debly Enterprises Ltd. $ 7,464,282.00 The Engineers estimate for the work was $4,565,015.25, including HST. ANALYSIS The tenders were reviewed by staff, and all were found to be formal in all respects. Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS Assuming the award of the Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others (i.e. engineering design and construction management services). The analysis is as follows: Budget $ 3,788,219 Project Net Cost $ 4,941,308 Variance (Shortfall) - ($ 1,153,089) The projected shortfall is within the General Fund Capital Program. In order to address this shortfall, the overall DMAF funding program will be responsible for 40% of the project shortfall, which equates to $461,236 (Other Share). The Other Share funding is being taken from other projects within the DMAF Funding program scope of work with the intention that there will be surplus funding available once those projects are designed and tendered. Staff will be tracking the - 3 - available Other share funding as the DMAF program projects are tendered and awarded. The remaining General Fund Share of the shortfall is $691,854 and it will be addressed by using the City Share funding from the Loch Lomond Road / Airport Arterial roundabout project (26TC23). The Loch Lomond Road / Airport Arterial roundabout project is not moving forward to construction at this time as currently there is no supporting Other Share funding approved from the Province of New Brunswick to construct this project. Current indications are Provincial funding would not be available until at least 2029. The pricing of this project includes a contingency in the amount of $599,150.00 (including HST) to account for any extra work that may be encountered throughout construction. It should be noted that it is expected that Phase II of this overall project will require less funding for construction in 2027. Funding for construction was originally allocated at 50% in 2026 and 50% in 2027. However, since the full design is completed, it is now expected that more work will be completed in 2026 therefore less funding will be required in 2027. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. STRATEGIC ALIGNMENT This project aligns with Priorities for GREEN and PERFORM as the project involves replacing sections of municipal combined sewers that are currently in poor condition while leveraging Other Share funding. The work supports future storm sewer and sanitary sewer separation plans for the area. In addition, the project will aid in reducing Utility Fund operating costs through reduced pumping and treatment costs by reducing the amount of ground water and tidewater inflow entering the sanitary sewer system. As the funding for this project is shared by the Federal government through DMAF funding, the PERFORM Council priority is being met. Leveraging alternative sources of financing for capital projects shows that the City is being fiscally responsible. SERVICE AND FINANCIAL OUTCOMES The municipal infrastructure on the Lower Cove Loop terminal property is currently in poor condition and requires replacement. This infrastructure renewal effort reduces the likelihood of future service disruptions by addressing potential failures of the existing infrastructure. The project also supports the future separation of stormwater and sanitary sewer flows within the project limits, The - 4 - project will also aid in reducing the General operational costs which result from dealing with infrastructure that is beyond its useful life. The City of Saint John General Specifications, along with the Contract Particular Specifications, include provisions for price adjustments related to diesel fuel and the NBDTI Asphalt Binder Price Index. These adjustments are triggered when the base contract price for either diesel fuel or asphalt binder fluctuates by +/- 5% during the construction period. Base prices for both diesel fuel and asphalt binder are set at the time of tender. Current market conditions suggest there is upward pressure on both variables, which could result in a higher cost for the City. It is important to note that these adjustments are bidirectional. While increases in the index or diesel fuel would result in additional payments to contractors, decreases would result in cost reductions to the City of Saint John. Staff will closely monitor project quantities, diesel fuel pricing and the asphalt binder price index to ensure the total project cost falls within the approved budget. At this point in time, it is expected that any additional costs related to diesel fuel pricing and the asphalt binder price index will be paid for out of the project contingency. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/Stakeholder Name of Staff Person Supply Chain Management Chris Roberts Strategic Services (Finance) Craig Lavigne The project design was reviewed by Utilities and Infrastructure Services and Public Works and Transportation Services as well as staff from Port Saint John. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. Staff completed Indigenous Consultation as part of the funding requirements for this project. ATTACHMENTS N/A COMMON COUNCILREPORT M&C No.2026-132 Report DateMay 25, 2026 Meeting DateJune 01, 2026 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Municipal Operations Complex, 175 Rothesay Avenue Washroom Upgrades AUTHORIZATION Primary AuthorDepartment HeadCity Administrative Office * ²®­ " ±³®­3 ¬¨± 9 ¬¬¨­¤) ­ &®¦ ­ RECOMMENDATION It is recommended that the contractfor the Washroom Upgradesat the Municipal Operations Complexbe awarded tothe lowest tenderer, ICR General ContractorsLimited,at the tendered price of$545,881+ $40,000 contingency +HST, for a total contract price of $673,763.15,and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to seek approval to award the Washroom Upgrades at the Municipal Operations Complexto the lowest compliant bidder. PREVIOUS RESOLUTION NA STRATEGIC ALIGNMENT The Washroom Upgradesat Municipal Operations Complexis clearly aligned with the Councilinvest in sustainable City services and municipal infrastructureas well as with the Asset Management Policy to minimize risk to the Level of Service (LOS). REPORT The existing washroomsat the Municipal Operations Complex areover 40 years oldand need immediate replacement. Additionally, the washroomsdo not meet the current building codes and standards. The scope of work consists of the following. Provide all Labour, materials, equipment, accessories, etc., necessary to complete the upgrade of the washroom upgrades at the Municipal Operations Complex. The following upgrade will result in the following benefits to the city: Reduce the City Infrastructure deficit by over $600,000 through investment in asset renewal. Improve reliability of asset performance thus minimizing risks associated with assets failure. SERVICE AND FINANCIAL OUTCOMES The total cost to complete the Washroom Upgradesat the Municipal Operations Complex, 175 Rothesay Avenue, if awarded to the lowest bidder as recommended, will be $610,991.86Including HST Rebateand $40,000.00 contingency. The analysis is as follows: City 2025 Capital Budget:$350,000.00 2026 2026 Capital Budget:$200,000.00 Project net costincluding HST Rebate:$610,991.86 Professional Fees:$47,971.56 Variance (Over Budget):$108,963.42 The $108,963.42over budgetwill be managed within the broader2025General Fund Capital Program. is $560,625.00+HST. INPUT FROM OTHER SERVICE AREASAND STAKEHOLDERS thth A public tender call was issued on April 15, 2026,and closed on May 5, 2026. four(4) companies responded to the tender call by submitting bids. The results are as follows (including HST): COMPANY NAMETENDER PRICE ICR General Contractors Limited$627,763.15 Avondale Construction Limited $656,190.00 Eclipse Construction Services Ltd.$658,519.72 King Construction$718,750.00 Staff of Supply Chain Management and Facilities Management have reviewed the tenders and have found them to be complete and formal in every regard. Staff believe that the lowest compliant tenderer has the necessary resources and expertise to perform the work and recommend acceptance of their tender. Policy and Supply Chain Management supports the recommendation being put forth. ATTACHMENTS N/A /haahb /h…b/L\[w9thw M&C No.2026-113 Report DateMay 26, 2026 Meeting DateJune 01, 2026 Service AreaUtilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT:Canada Housing Infrastructure FundCharlotte Street InfrastructureUpgrades(Project No. 19491) AUTHORIZATION Primary AuthorDept. HeadChief Administrative Officer Susan StevenMichael BakerIanFogan RECOMMENDATION That the City enter into the Agreement with the Province of New Brunswick (as represented by the Regional Development Corporation) generally in the form attached to this M&C 2026-113 for the purpose of receiving funding under the Canada Housing Infrastructure Fund to complete design, construction and construction management for the installation of watermain, sanitary sewer, storm sewer (including a new stormwater outfall) as well as all required reinstatement on Charlotte Street (from Broad Street to the new outfall location) and that the Mayor and Clerk be authorized to execute the said Agreement and any other documents ancillary thereto. EXECUTIVE SUMMARY The purpose of this report is to request that Common Council approve the funding agreement between the City and the Regional Development Corporation (RDC) for the Canada Housing Infrastructure Fund (CHIF)for the Charlotte Street Infrastructure Upgrades project (Project No. 19491). PREVIOUS RESOLUTION st December 1, 2025: M&C 2025-273 -2026 General and Utility Fund Capital Budget, approved. - 2 - REPORT RDC and Housing, Infrastructure and Communities Canada (HICC) have aligned to distribute funding through the Canada-New Brunswick Agreement for the Canada Housing Infrastructure Fund (CHIF). This program aims to accelerate the construction and upgrading of housing-enabling drinking water, wastewater, stormwater and solid waste infrastructure, directly supporting the creation of new homes and increasing densification. Through the CHIF program, RDC and HICC will reimburse the City for a portion of the Charlotte Street Infrastructure Upgrades project. This project involves renewing aging water and sewer infrastructure on Charlotte Street (between Broad Street and the Saint John Harbour). The project also includes separating combined sewers through the installation of new dedicated sanitary and storm sewers and the construction a new stormwater outfall discharging stormwater into the Saint John Harbour. The total cost of the project is estimated to be $12,518,792 (including HST), with a total eligible estimated cost under this program of $11,352,476. The City receives a HST rebate from the federal government through an agreement so it is not included in this program. The City has been approved for a financial contribution in the amount of 73.33% ($8,324,770) of the eligible expenditures (40% or $4,540,990 from HICC and 33.33% or $3,783,780 from RDC) towards the services required to execute the construction of the Charlotte Street Infrastructure Upgrades Project. As per the attached agreement, the project must be completed, and all claims received by RDC by March 31st, 2029. STRATEGIC ALIGNMENT and PERFORM. GROW this project includes upgrading infrastructure to aid in allowing for growth in this drainage area in the South End. GREEN by separating existing combined sewers and removing stormwater from the sanitary sewer system, this project will help reduce energy consumption by decreasing the amount of stormwater being unnecessarily transported and treated. - 3 - BELONG this infrastructure upgrade project will aid in accommodating proposed development in this area of the South End, which will include affordable housing. PERFORM by leveraging available funding through the CHIF funding program , the City is demonstrating fiscal responsibility. SERVICE AND FINANCIAL OUTCOMES This project was approved within the 2026 General Fund and Utility Fund Capital Programs. The estimated cost that was approved within the programs was $12,451,740 when HST is included. The funding had been approved however it was contingent on the City receiving the CHIF contribution. The costs are split between the General Fund ($10,235,001) and the Utility Fund ($2,216,739). It should be noted that, if cost overruns occur within the overall project under the CHIF program, the City is responsible for 100% of the extra costs. Healthy contingencies were applied to the funding submission when it was prepared in an attempt to mitigate potential risks. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Name of Service Area/Stakeholder Name of Staff Person Corporate Services (GCO) Jacqueline Boucher Strategic Services (Finance) Craig Lavigne ATTACHMENTS Appendix 1 - Canada - New Brunswick Agreement for the Canada Housing Infrastructure Fund Contribution Agreement for The City of Saint John Charlotte Street Infrastructure Upgrades (Project No. 19491) PROCLAMATION WHEREAS:The municipality of Saint John is committed to assisting citizens with disabilities to participate fully in our community; and WHEREAS:Many persons living with disabilities face barriers in the areas of employment, access to information, transportation, housing, education, recreation, and other disability-related supports; and WHEREAS:We believe that more citizens with disabilities should have the chance to access disability related supports to improve their opportunities in New Brunswick, and WHEREAS:WAccessibility Creates Full Inclusion NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby request the citizens of Saint John to join with our Council in recognizing persons with disabilities and their role in our community by the observance of National stth AccessAbility / Disability Awareness Weekfrom May 31to June 6, 2026 in The City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. 2026 SmallCity, Introductionto Executive BigHeart.. LeadershipTeam June 1, 2026 Common Council NewExecutiveStructureWhy? Organizations evolve Siloed -We have strong departments and talented people, but too often we operate independently instead of collectively around organizational outcomes. Council expectations, community expectations, service pressures, and organizational complexity have all evolved. The previous model did not position us as effectively as it needs to for the future. The new model is intended to: strengthen collaboration; improve strategic coordination; increase organizational accountability; support better service integration; and strengthen leadership capacity across the organization. One that is better connected, more aligned and better positioned to support both employees and the community we serve. The expectation moving forward is that executive leaders think strategically and act enterprise-wide first, department second. This means: shared accountability; coordinated decision-making; collective ownership of outcomes; and stronger alignment across services. Common Legend Council Elected Representatives Support to Executive Team Chief Administrative Officer Culture & Performance Clerk Ian Fogan Jon Taylor Principal Strategist of Transformation Stephanie Hossack Deputy CAO and General Counsel & Chief Financial Chief Development Chief Public Chief Operating Chief Corporate Officer and Community Safety Officer Officer Officer Strategic Officer Public Safety and Service Delivery People and Systems Investments Quality of Life Legislative Interim Kevin Loughery Interim Stephanie Hossack Amy Poffenroth Kevin Fudge Melanie Tompkins KC Advancing the Strategic Plan CITY OF SAINT JOHN Recommendation Common Council Receive and file.