2025-07-07_Committee of the Whole Open Minutes
2025-1
Committee of the Whole Meeting OPEN
July 7, 2025
MINUTES – OPEN SESSION MEETING COMMITTEE OF THE WHOLE
JULY 7, 2025, AT 4:30 PM
COMMITTEE OF THE WHOLE ROOM, CITY HALL
Present: Mayor Donna Noade Reardon
Deputy Mayor John MacKenzie
Councillor-at-Large Gary Sullivan
Councillor-at-Large Brent Harris
Councillor Ward 1 Joanna Killen
Councillor Ward 2 Barry Ogden
Councillor Ward 3 Gerry Lowe (virtual attendance)
Councillor Ward 3 Mariah Darling
Councillor Ward 4 Paula Radwan
Councillor Ward 4 Greg Stewart
Absent: Councillor Ward 1 Greg Norton
Also Present: Chief Administrative Officer B. McGovern
General Counsel M. Tompkins
Commissioner Finance K. Fudge
Fire Chief R. Nichol
Commissioner Utilities and Infrastructure Services I. Fogan
Commissioner Growth and Community Services A. Poffenroth
Commissioner Human Resources S. Hossack
Commissioner Public Works and Transportation M. Hugenholtz
Director Legal Services / Solicitor J. Boucher
Director Community Planning and Housing P. Nalavde
Director External Relations L. Kennedy
City Clerk J. Taylor
Deputy City Clerk A. McLennan
Administrative Assistant A. Kumpan
Mayor’s Communications Officer R. McGuire
2025-2
Committee of the Whole Meeting OPEN
July 7, 2025
1. Call to Order
The Mayor called the Committee of the Whole Open Session Meeting to order.
2. Approval of Agenda
Moved by Councillor Darling, seconded by Councillor Sullivan:
That the agenda of July 7, 2025, be approved.
MOTION CARRIED.
3. Disclosures of Conflict of Interest
No disclosures were declared.
4. Business Matters – Municipal Officers
4.1 Planning Advisory Committee Meetings Process Change and Training Program Update
Introduction provided by Commissioner Poffenroth. Director Community Planning and Housing
P. Nalavde reviewed details regarding process change and updates to training program for the
Planning Advisory Committee (PAC).
PAC Chair Mitchell expressed concerns regarding lack of prior consultation and with regard to
the changes being made.
Moved by Deputy Mayor MacKenzie, Seconded by Councillor Stewart:
That as recommended in the submitted report entitled M&C 2025-181: Planning Advisory
Committee Meetings Process Change and Training Program, Committee of the Whole approve
the following:
That the Committee of the Whole direct staff to report back in Q2 2026 on the implementation of
the PAC and Council training program related to planning applications, and process change
implemented; and
That the remainder of the report be received and filed.
MOTION CARRIED.
Present for Item 4.1: Brad Mitchell, Planning Advisory Committee (PAC) Chair
5. Discussion of Confidential Matters
Moved by Councillor Darling, seconded by Councillor Sullivan:
That the public be excluded from the meeting for the duration of the discussion of the following
matters: 2.1 Approval of Minutes 68(1) – June 2, 2025; 2.2 Approval of Minutes 68(1) – June 16,
2025-3
Committee of the Whole Meeting OPEN
July 7, 2025
2025; 5.1 Financial Matter 68(1)(c); 7.1 Financial Matter 68(1)(c); 7.2 Land Matter 68(1)(d); 7.3
Land Matter 68(1)(d); 7.4 Financial Matter 68(1)(c); 7.5 Employment Matter 68(1)(j).
MOTION CARRIED.
Record Pursuant to Section 68(1)
The meeting of the Committee of the Whole of Common Council held on July 7, 2025, was closed
to the public pursuant to Section 68(1) of the Local Governance Act during the Committee’s
discussion of the following matters: 2.1 Approval of Minutes 68(1) – June 2, 2025;
2.2 Approval of Minutes 68(1) – June 16, 2025; 5.1 Financial Matter 68(1)(c); 7.1 Financial Matter
68(1)(c); 7.2 Land Matter 68(1)(d); 7.3 Land Matter 68(1)(d); 7.4 Financial Matter 68(1)(c); 7.5
Employment Matter 68(1)(j).