2025-04-22_Agenda Packet--Dossier de l'ordre du jour
COMMON COUNCIL / CONSEIL COMMUNAL
April 3, 2025 / le 3 avril 2025
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
APRIL 3, 2025 AT 5:15 PM
ND
2 FLOOR COMMON COUNCIL CHAMBER, CITY HALL
An Electronic means of communication will be used at this meeting. The public may
attend the meeting in person in the Council Chamber or view the meeting on the
Website (www.saintjohn.ca) or on Rogers TV͵
Present: Mayor Donna Noade Reardon
Deputy Mayor John MacKenzie
Councillor-at-Large Gary Sullivan
Councillor-at-Large Brent Harris
Councillor Ward 1 Greg Norton
Councillor Ward 1 Joanna Killen
Councillor Ward 2 Barry Ogden
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 Mariah Darling
Councillor Ward 4 Paula Radwan
Councillor Ward 4 Greg Stewart
Also Present:
Chief Administrative Officer B. McGovern
City Solicitor J. Boucher
Director Finance C. Lavigne
Fire Chief R. Nichol
Commissioner Public Works M. Hugenholtz
Commissioner Human Resources S. Hossack
Director Community Planning & Housing P. Nalavde
Director External Relations L. Kennedy
City Clerk J. Taylor
Administrative Assistant K. Tibbits
1. Call to Order
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April 3, 2025 / le 3 avril 2025
1.1 Land Acknowledgement
Mayor Noade Reardon read aloud the Land Acknowledgement and called for a moment
of reflection.
the
Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours,
and
Friendship Treaties with the British Crown in the 1700s that protected their rights to lands
2. Approval of Agenda
Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling:
RESOLVED that the agenda for April 3, 2025 be approved.
MOTION CARRIED.
3. Disclosures of Conflict of Interest
4. Business Matters
4.1 Proposed Zoning By-Law Amendment with Staff Presentation and Planning
Advisory Committee report for 221, 251, and 271 Lancaster Avenue
Director Nalavde stated that this is the second public hearing for the rezoning application
at 221, 251, and 271 Lancaster Avenue submitted by J.D. Irving Limited. At the closure of
the first public hearing Council referred the application to the CAO for further discussion
with the proponent. Since then, the proponent has amended the application by adding
additional community benefits including a $250K contribution to the next phase of
upgrades at Dominion Park, a $250K contribution to the continued expansion of Harbour
Passage and an openness to explore opportunities to facilitate a trail connection between
Fallsview Park and the new NB Museum site.
Director Nalavde reviewed the submitted presentation entitled "221, 251, and 271
Lancaster Avenue Staff continues to recommend denial of the proposal as it does not
align with the Municipal Plan. The contributions being offered by the applicant do not
address the land use issues and the impacts to the Wolastoq Park site.
Mayor Noade Reardon stated that the revised application is the same as the original
application but with the addition of public benefits. This public hearing will consider the
revised application. Information from previous public hearings does not need to be
repeated. Council is seeking comments on the additional component, the public benefits,
and asked that comments be focused on revisions to the application.
Mr. A. Carson of J.D. Irving Limited reviewed the revised application. The community
benefits in the revised proposal are viewed as compensation for the loss of the
approximate 4 acres associated with the change of land use at Wolastoq Park. J.D. Irving
Limited is committed to its continued support for improvements at Simms Corner. Over
the past 4 to 5 weeks, DTI has established a steering committee to move this project
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April 3, 2025 / le 3 avril 2025
forward and an engineer has been contracted to begin design work. Irving is not in the
business of owning public infrastructure but is committed in playing a role to help secure
the necessary funding from federal and provincial governments. Simms Corner is part of
a national trade corridor and an infrastructure project of national significance.
perspective, the only option to be considered is Option 2 which is approval of
the application. Option 3 (a temporary parking lot), nor option 4, are viewed as viable
options.
Mayor Noade Reardon called the Public Hearing to Order.
The Mayor called for members of the public to speak against the proposal with the
following presenting:
David Ryan
Bryan Wilson
Amanda, citizen from lower West side
Unidentified citizen from Duke Street
Sara Stashick
Nick Cameron
Key concerns included:
Simms Corner is a dangerous intersection and the application does not address
concerns
Safety, community and quality of life must be considered; roads cannot handle the
large volume of truck traffic, nor the traffic delays
Odor from new wastewater treatment plant
Trains loading and unloading 24 hours a day noise, lack of sound barriers
continue to be a concern
Permanency of the parking lot at Wolastoq Park; Special Zone 6 does not currently
exist request for a new Special Zone problematic and inconsistent
Locate the parking spots within the IPP footprint
The City of Saint John is not involved in the Purchase and Sale agreement of the
land between the province and JDI
agreement was in place stating that it could be utilized for economic benefit in the
future
The proposed pedestrian overpass could potentially limit the redevelopment of
Simms Corner
Loss of tax revenue due to properties being torn down on Milford Road to
accommodate this project
Decreased safety at Simms Corner; increased industrial footprint
A precedent was set when the rezoning on Starburst Lane was denied due to traffic
concerns
Parks serve as a filter by providing shade, stormwater, and pollution and acts as a
buffer between the industrial zone and residential neighborhood. Encroachment of
industry further into a residential area and in direct contravention with all municipal
plans.
Proposal does not align with the Municipal Plan, priorities for improvements at
Simms Corner, or the alignment with provincial, municipal and industrial interests
to create long-term financial stability.
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The applicant is not interested in contributing financially for improvements at
Simms Corner or dealing with the traffic problem.
The community benefits are not sufficient in terms of the overall project budget
with a contribution level of .04 percent of the $1.1B project budget. The standard
for a mega project in North America for a community benefit offering is in the range
of 1% to 4% of the value of the project.
Concerned with precedent as JDI looks to expand operations into the future and
the possibility that other parkland will be impacted.
Community benefits being offered do not compare with the impact to the park and
the negative impact to the community
Parking lot is not necessary for the project; it is a want from the proponent to make
recruiting efforts easier
Overhead pedestrian overpass must be accessible, otherwise it is not a benefit for
the entire community
The Mayor called for members of the public to speak in favour of the proposal with the
following presenting:
Arlene Dunn, Saint John Construction Association
Jean Marc Ringuette, NB Building Trades Unions
David Merrithew
Jim Irving
Sandy Robertson
Gerry Dionne
Dave Morehouse
Key considerations included:
720 people signed a petition in support of this project
Massive economic opportunity for the city and to train young people who are
suffering in poverty, many of which are not employed nor in training.
The project has substantive economic benefits and offers training, employment
and opportunity to raise people out of poverty; this outweighs the inconvenience
that comes with any growth.
Insufficient parking on site employees need a safe and efficient way to travel to
work, not an option that adds an extra hour or more to their day
The project and the community benefits are a net positive for the City and citizens.
Should not hold industry accountable
infrastructure done decades ago (Simms Corner) - lean on politicians to get this
done, not businesses.
Community incentives and the improvements to Wolastoq Park are significant
Significant economic benefit to the city, even more so with the threat of tariffs
Mill site has been there since the 1800s and is a very small piece of land. Want to
ensure it is a first-class facility that will be here for generations, environmentally
responsible, with good paying jobs, and tax revenue for the City.
Simms Corner is being tied into the project; parties agree that this is an issue that
needs to be addressed. Irving will partner with the City in terms of negotiations
Industrial taxes are not coming back to the City Irving is willing to partner with
the city to assist to find a solution
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April 3, 2025 / le 3 avril 2025
Spending significant amount of money for the parking space and need it to be
permanent not just for NextGen but for future shutdowns as well; will not do this
for just five years.
If the rezoning is denied, the City will be viewed as not being open for business.
Mayor Noade Reardon closed the Public Hearing.
Councillor Harris moved a recommendation to approve the proposed application with a
condition to increase community benefits from $500K to $2M.
The motion was not seconded.
Moved by Councillor Lowe, seconded by Councillor Stewart:
RESOLVED that Common Council direct staff to prepare the following materials for
consideration at a future Meeting of Common Council:
a. Amend the Zoning By-Law amendment that establishes Special Zone No. 6 and
rezones the subject site from Park (P) to Special Zone No. 6 (Sz-6) to incorporate
a sunset clause limiting the use of the site for a parking lot to a five-year period.
b. Section 59 Conditions as directed by Common Council.
c. Section 131 Agreement as directed by Common Council.
The vote was tied with Councillors Killen, Radwan, Darling, Harris and Ogden voting nay.
MOTION CARRIED with Mayor Noade Reardon casting the deciding vote in favour of the
motion, with Councillors Killen, Radwan, Darling, Harris and Ogden voting nay.
5. Adjournment
Moved by Councillor Lowe, seconded by Councillor Darling:
RESOLVED that the meeting of Common Council held on April 3, 2025, be adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 8:20 p.m.
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COMMON COUNCIL / CONSEIL COMMUNAL
April 7, 2025 / le 7 avril 2025
MINUTES REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
APRIL 7, 2025 AT 6:00 PM
ND
2 FLOOR COMMON COUNCIL CHAMBER, CITY HALL
An Electronic means of communication will be used at this meeting. The public may
attend the meeting in person in the Council Chamber or view the meeting on the
Website (www.saintjohn.ca) or on Rogers TV͵
Present: Mayor Donna Noade Reardon
Deputy Mayor John MacKenzie
Councillor-at-Large Gary Sullivan
Councillor-at-Large Brent Harris
Councillor Ward 1 Greg Norton
Councillor Ward 1 Joanna Killen
Councillor Ward 2 Barry Ogden
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 Mariah Darling
Councillor Ward 4 Paula Radwan
Councillor Ward 4 Greg Stewart
Also Present:
Chief Administrative Officer B. McGovern
General Counsel M. Tompkins
Commissioner Finance K. Fudge
Fire Chief R. Nichol
Commissioner Utilities & Infrastructure Services I. Fogan
Commissioner Public Works M. Hugenholtz
Director Human Resources D. McQuade-Clark
Director Development & Community Services C. McKiel
Director External Relations L. Kennedy (on-line)
City Clerk J. Taylor
Administrative Assistant K. Tibbits
1. Call to Order
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COMMON COUNCIL / CONSEIL COMMUNAL
April 7, 2025 / le 7 avril 2025
1.1 Land Acknowledgement
Councillor Ogden read aloud the Land Acknowledgement and called for a moment of
reflection.
the
Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours,
the and
Friendship Treaties with the British Crown in the 1700s that protected their rights to lands
1.2 National Anthem
The Saint John Symphony Youth Orchestra performed O Canada by video.
2. Approval of Minutes
2.1 Minutes of March 19, 2025
Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart:
RESOLVED that the minutes of March 19, 2025, be approved.
MOTION CARRIED.
2.2 Minutes of March 24, 2025
Moved by Councillor Killen, seconded by Councillor Darling:
RESOLVED that the minutes of March 24, 2025, be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Councillor Radwan, seconded by Councillor Darling:
RESOLVED that the agenda of April 7, 2025, be approved with the addition of Item 17.1
Housing for All Updated Contribution Agreement; 17.2 Early Access Agreement and
Closing Date Extension Taylor Avenue; 17.3 Construction License for New Brunswick
Museum Project; and 17.4 Sponsorship Agreement.
MOTION CARRIED.
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 RESOLVED that as recommended in the submitted report M&C 2025-094:
Designation of a By-Law Enforcement Officer Murray Jaye Walsh, Common Council
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April 7, 2025 / le 7 avril 2025
appoint Murray Jaye Walsh as a by-law enforcement officer for various City By-Laws, the
appointments being more fully described in the attachment to the submitted report.
5.2 RESOLVED that as recommended in the submitted report M&C 2025-096: Natural
Resources of Canada Grant Agreement Energy Efficiency Program for Municipal and
Water Facilities, the City enter into the Grant Agreement with HIS MAJESTY THE KING
IN RIGHT OF CANADA, as represented by the Minister of Natural
for the development and implementation of an Energy Efficiency Program for the Municipal
and Water Facilities, in the form as attached to M&C No.2025-096; and that the Mayor
and City Clerk be authorized to sign any necessary documents.
5.3 RESOLVED that as recommended in the submitted report M&C 2025-102:
Scheduling of Public Hearing Dates for a Text Amendment to the Medium Industrial Zone,
Rezoning of 6 Douglas Avenue and the Spruce Lake Industrial Park Expansion, Common
Council schedule public hearings on Monday, May 5, 2025 at 6:30 p.m. for a Zoning By-
Law Text Amendment submitted by City of Saint John to remove Scrap or Salvage Yard
as a permitted use in the Medium Industrial zone and to list existing operations in Schedule
E: Exceptions; and for a Rezoning submitted by Jill Higgins for 6 Douglas Avenue (PIDs
00368910 and 00368902) in the Council Chamber, City Hall 2nd floor, 15 Market Square,
Saint John, NB; and further that Common Council schedule a public hearing on Monday,
May 12, 2025 at 5:15 p.m. for a Municipal Plan Amendment, Zoning By-Law Amendment
and Rezoning submitted by Dillon Consulting for King William Road Area (PIDs 55243588,
55233456, 55237077, 55243596 (portion)) in the Council Chamber, City Hall 2nd floor, 15
Market Square, Saint John, NB.
5.4 RESOLVED that as recommended in the submitted report M&C 2025-091: 2025
Traffic Paint Procurement Recommendation, n
Policy, Common Council authorize City staff to purchase Franklin Paint Company traffic
paint for the 2025 construction season from Stinson Equipment Limited at a cost of
$143,730.33 plus HST.
5.5 RESOLVED that as recommended in the submitted report M&C 2025-098:
Community Development Fund Agreement: Multipurpose Community Complex Energy
Study, the City enter into an Agreement with the Regional Development Corporation for
funding under the Province of New Brunswick Community Development Fund for the
following project: Multipurpose Community Complex Energy Study, Project No. 17,975, in
the form and upon the terms and conditions as submitted; and that the Mayor and City
Clerk be authorized to execute the said Agreement and date it retroactively to March 27,
2025.
5.6 RESOLVED that as recommended in the submitted report M&C 2025-099:
McAllister Drive Easement Acquisitions, the City enter into two easement agreements with
Irving Oil Limited in the form as attached to M&C 2025-099, for the purpose of the City
being permitted to perform work in Majors Brooks, and that the Mayor and Clerk be
authorized to execute the said easement agreements and any other documents ancillary
thereto.
5.7 RESOLVED that as recommended in the submitted report M&C 2025-093:
Contract 2024-03: St. James Street (Charlotte Street to Sydney Street) Water and
Sanitary Sewer Renewal and Street Reconstruction, the contract be awarded to the low
tenderer, TerraEx Inc., at their tendered price of $662,112.50 (including HST) as
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April 7, 2025 / le 7 avril 2025
calculated based on estimated quantities, and further that the Mayor and City Clerk be
authorized to execute the necessary contract documents.
5.8 RESOLVED that as recommended in the submitted report M&C 2025-103:
Contract 2023-09: Main Street Active Transportation Improvements, the contract be
awarded to the low tenderer, Galbraith Construction Ltd., at their tendered price of
$3,447,145.13 (including HST) as calculated based on estimated quantities, and further
that the Mayor and City Clerk be authorized to execute the necessary contract documents.
5.9 RESOLVED that as recommended in the submitted report M&C 2025-095:
Contract 2025-03: Heather Way Sanitary Sewer Installation, the contract be awarded to
the low tenderer, Fairville Construction Ltd., at their tendered price of $821,744.00
(including HST) as calculated based on estimated quantities, and further that the Mayor
and City Clerk be authorized to execute the necessary contract documents.
Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan:
RESOLVED that the recommendation set out in each consent agenda item respectively,
be adopted.
MOTION CARRIED UNANIMOUSLY.
6. Members Comments
Members commented on various local events.
7. Proclamation
7.1 The Mayor proclaimed the week of April 13 to April 19, 2025, as National Public
7.2 The Mayor proclaimed April 15, 2025, as Religious Neutrality Day in The City of
Saint John.
7.3 The Mayor proclaimed April 17, 2025, as World Hemophilia Day in The City of
Saint John.
8. Delegations / Presentations
9. Public Hearings 6:30 p.m.
9.1 Proposed Section 59 Amendment 120 Carleton Street
Director McKiel introduced the proposal in which the applicant is seeking an amendment
to existing Section 59 conditions imposed on the property in 1990, which restricted the site
to a group care facility for not more than 15 persons and associated offices. The applicant
is requesting this condition be rescinded to enable additional beds in the existing building
located at 120 Carleton Street.
Planner Y. Mattson reviewed the submitted presentation entitled "
Mayor Noade Reardon called the Public Hearing to Order.
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The Mayor called for members of the public to speak against the proposal with no one
presenting.
The Mayor called for members of the public to speak in favour of the proposal with no one
presenting.
Mayor Noade Reardon closed the Public Hearing.
Moved by Councillor Sullivan, seconded by Councillor Stewart:
RESOLVED that Common Council, pursuant to Section 59 of the Community Planning
Act, hereby rescinds the resolution and the conditions imposed on May 17, 1990, on the
property located at 120 Carleton Street, also identified as PID 00037564.
MOTION CARRIED.
10. Consideration of By-Laws
Having been absent for the public hearings on March 24, 2025, Councillor Killen withdrew
from the meeting for third reading on Items 10.1 Zoning By-Law Amendment 801 Loch
Lomond Road and 10.2 Zoning By-Law Text Amendment Crisis Care Facility.
rd
10.1 Zoning By-Law Amendment 801 Loch Lomond Road (3 Reading)
Moved by Councillor Stewart, seconded by Councillor Sullivan:
RESOLVED that the by-By-Law Number C.P. 111-190 A Law to Amend the
Zoning By- amending Schedule "A", the Zoning Map of The
City of Saint John, by rezoning a parcel of land having an area of approximately 1.32
hectares, located at 801 Loch Lomond Road, also identified as a portion of PID 00436659,
from Business Park Commercial (CBP) to Corridor Commercial (CC), be read.
MOTION CARRIED.
The by-law By-Law Number C.P. 111-190 A Law to Amend the Zoning By-Law
of The City of Saint John
Moved by Councillor Harris, seconded by Councillor Darling:
RESOLVED that the by-By-Law Number C.P. 111-190 A Law to Amend the
Zoning By- amending Schedule "A", the Zoning Map of The
City of Saint John, by rezoning a parcel of land having an area of approximately 1.32
hectares, located at 801 Loch Lomond Road, also identified as a portion of PID 00436659,
from Business Park Commercial (CBP) to Corridor Commercial (CC), be read a third time,
enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-190 A Law to
Amend the Zoning By-
rd
10.2 Zoning By-Law Text Amendment Crisis Care Facility (3 Reading)
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Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie:
RESOLVED that the by--Law Number C.P. 111-192 A Law to Amend the
Zoning By-
the Utility Service (US) Zone and editing the Parking and Definition sections of the Zoning
By-Law, be read.
MOTION CARRIED.
The by-law entitled By-Law Number C.P. 111-192 A Law to Amend the Zoning By-Law
of The City of Saint John
Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling:
RESOLVED that the by--Law Number C.P. 111-192 A Law to Amend the
Zoning By-
the Utility Service (US) Zone and editing the Parking and Definition sections of the Zoning
By-Law, be read a third time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by--Law Number C.P. 111-192 A Law to
Amend the Zoning By-
Councillor Killen re-entered the meeting
10.3 Zoning By-Law Amendment, Recission of previous Section 39 Conditions, Section
rd
59 Conditions, Section 59 Agreement and Subdivision Agreement (3 Reading)
Planner Y. Mattson reviewed the submitted presentation entitled "125 Gault Road
Moved by Councillor Stewart, seconded by Councillor Darling:
RESOLVED that the by--Law Number C.P. 111-188 A Law to Amend the
Zoning By-rezoning a parcel of land having an area of
approximately 4.4 hectares located at 125 Gault Road, also identified as a portion of PID
Number 00403535, from Low-Rise (RL) to Mid-Rise Residential (RM), be read.
MOTION CARRIED with Councillor Ogden voting nay.
The by-law entitled -Law Number C.P. 111-188 A Law to Amend the Zoning By-Law
of The City of was read in its entirety.
Moved by Councillor Harris, seconded by Councillor Darling:
RESOLVED that Common Council rescind the Section 39 conditions imposed on the
December 5, 2011, rezoning of the property located at 125 Gault Road, also identified as
PID Number 00403535.
MOTION CARRIED with Councillor Ogden voting nay.
Moved by Councillor Lowe, seconded by Councillor Harris:
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RESOLVED that Common Council, pursuant to the provisions of Section 59 of the
Community Planning Act, approximately 8.8 hectares, located at 125 Gault Road, also
identified as PID Number 00403535:
a) Driveways serving the portion of the site zoned General Commercial (CG) shall be
allowed exclusively from Gault Road and not Manawagonish Road.
b) Driveways for corner lots at the Dantes Drive and Gault Road intersection shall be
prohibited from accessing Gault Road.
c) That access to the site for construction purposes be from Gault Road and not
through the existing Monte Cristo subdivision.
d) That cannabis retail be a prohibited land use within the portion of the site zoned
General Commercial (CG).
e) That Common Council authorize the preparation and execution of a Section 59
Agreement requiring the Developer to install curb and sidewalk along the west
side of the Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671,
00403584, and 00403535) and shall align with the following conditions:
I. The phased installation of the curb and sidewalk be in general
accordance with the limits indicated on Schedule 1 - Concept Plan
dated March 31, 2025.
II. The City will provide to the Developer a fixed and firm monetary
contribution of $170,000.00 for area "A" and $30,000.00 for area
"B" upon completion of the work and review and acceptance by the
Chief City Engineer or their designate for each portion of the work
and review of the satisfactory proof of expense and payment by the
Chief Financial Officer or their designate. The reimbursement will
be funded through the General Capital Reserve Fund.
III. This work shall be completed by December 31, 2029.
MOTION CARRIED with Councillor Ogden voting nay.
Moved by Councillor Lowe, seconded by Councillor Norton:
RESOLVED that the by--Law Number C.P. 111-188 A Law to Amend the
Zoning By-Law of The City rezoning a parcel of land having an area of
approximately 4.4 hectares located at 125 Gault Road, also identified as a portion of PID
Number 00403535, from Low-Rise (RL) to Mid-Rise Residential (RM), be read a third time,
enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED with Councillor Ogden voting nay.
Read a third time by title, the by-law entitled -Law Number C.P. 111-188 A Law to
Amend the Zoning By-Law of The City of Saint John
Moved by Councillor Radwan, seconded by Deputy Mayor MacKenzie:
RESOLVED that Common Council authorize the preparation and execution of a Section
59 Agreement requiring the Developer to install curb and sidewalk along the west side of
the Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and
00403535) and shall align with the following conditions:
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a. The Developer will be required to complete the design and construction of the
new concrete sidewalk and curb on the west side of Gault Road, including any
necessary storm sewer system upgrades, all in general accordance with the
limits indicated on Schedule 1 - Concept Plan dated March 31, 2025.
b. The work will be split into two portions as indicated on the said Concept Plan.
c. This work shall be completed by December 31, 2029.
d. The City would provide to the Developer a fixed and firm monetary contribution
of $170,000.00 for Area "A" and $30,000.00 for Area "B" upon completion of
the work and review and acceptance by the Chief City Engineer or their
designate for each portion of the work and review of the satisfactory proof of
expense and payment by the Chief Financial Officer or their designate. The
reimbursement will be funded through the General Capital Reserve Fund.
e. The design and construction of all work shall comply with the City of Saint John
General Specifications (2022) and the Storm Drainage Design Criteria Manual
(2016).
a. The rainfall intensity values used in the stormwater
analysis and drainage system design shall be obtained
from future climate change projections published by
Environment and Climate Change Canada (ECCC),
using the following parameters:
ii. CMIP6 data;
iii. Shared socioeconomic pathway SSP5.85;
iv. 2071-2100 design horizon;
v. Median values.
b. Construction of the work shall not proceed until the
design has been reviewed and accepted by the Chief
City Engineer or their designate.
f. Drainage easements in favour of the City of Saint John will be required for any
defined drainage channels through private lands conveying runoff discharged
from the public right of way.
g. Standard Developers Agreement conditions for submission of post-
construction documents shall apply to this work and will be associated with the
Phase 1A permit for Area "A" and Phase 2 permit for Area "B".
h. Following completion of construction, a letter stamped, signed, and dated by a
professional engineer shall be provided to the City certifying that the
stormwater management is in accordance with the accepted design.
MOTION CARRIED with Councillor Ogden voting nay.
Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling:
RESOLVED that:
1. Common Council rescinds its resolution of February 27, 2012, with respect to the
assent to Land for Public Purposes for the subject site.
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2. Common Council assents to the submitted subdivision plan, in general accordance
with the submitted subdivision plan, with respect to the vesting of Public Streets
and any required Local Government Services Easements and Municipal Drainage
Easements.
3. Common Council does not assent to the proposed Land for Public Purposes, but
instead assent to money-in-lieu of Land for Public Purposes in relation to the
proposed
subdivision.
4. Common Council authorizes the preparation and execution of one or more
City/Developer Subdivision Agreements to ensure the provision of the required
work and facilities, including any necessary temporary turnarounds.
MOTION CARRIED with Councillor Ogden voting nay.
11. Submissions by Council Members
11.1 Notice of Motion Internal Audit of Winter Management Plan (Councillor Sullivan)
Councillor Sullivan read aloud his Notice of Motion re: Internal Audit of Winter
Management Plan. In accordance with the Procedural By-Law section 16.27 the motion is
deferred to the next meeting of Council, April 22, 2025, for discussion and vote.
12. Business Matters Municipal Officers
12.1 Chief Administrative Officer Update on Select Catalytic Projects and Advocacy
CAO McGovern provided an update on catalytic projects including the new North End and
South End schools, an update on the Affordable Housing file, the Housing Accelerator
Fund, Housing for All strategy update and Fundy Quay.
Moved by Councillor Norton, seconded by Councillor Stewart:
RESOLVED that the Chief Administrative Officer Update on Select Catalytic Projects
and Advocacy be received for information.
MOTION CARRIED.
12.2
Resurfacing Contracts
Moved by Councillor Killen, seconded by Councillor Darling:
RESOLVED that as recommended in the submitted report M&C 2025-105: Timelines for
Council
approve the implementation of paving timelines and corresponding liquidated damages
for each street to be resurfaced within the Annual Asphalt Resurfacing Contracts as
detailed in the Report.
MOTION CARRIED.
13. Committee Reports
!
13.1 Finance Committee: 2024-2034 Utility Fund Long Term Financial Plan
9
COMMON COUNCIL / CONSEIL COMMUNAL
April 7, 2025 / le 7 avril 2025
!
Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie:
RESOLVED that as recommended by the Finance Committee, Common Council approve
the Utility Fund (Saint John Water) 2024-2034 Long-Term Financial Plan; and further, that
Common Council approve the amended Financial Policies, FAS 005 - Capital Budget
Policy and FAS 006 Debt Management Policy.
MOTION CARRIED.
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
15.1 M. Elazab: Property Tax (Recommendation: Receive for Information)
Moved by Councillor Darling, seconded by Councillor Lowe:
RESOLVED that the correspondence from M. Elazab re: Property Tax be received for
information.
MOTION CARRIED.
15.2 735242 NB Inc.: Heritage Status of Property 239 King Street East
(Recommendation: Refer to Clerk to request the applicant submit a heritage
application)
Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan:
RESOLVED that the correspondence from 735242 NB Inc. re: Heritage Status of Property
239 King Street East, be referred to the Clerk to request that the applicant submit a
heritage application.
MOTION CARRIED.
15.3 K. Dunham: Road line of sight obstruction from neighbouring properties
(Recommendation: Refer to CAO to assess if a Law Relating to Public Streets in
the City of Saint John and to Prevent Certain Nuisances applies in this instance)
Moved by Councillor Norton, seconded by Councillor Lowe:
RESOLVED that the correspondence from K. Dunham re: Road line of sight obstruction
from neighbouring properties be referred to the Chief Administrative Officer to assess if a
Law Relating to Public Streets in the City of Saint John and to Prevent Certain Nuisances
applies in this instance.
MOTION CARRIED.
16. Supplemental Agenda
17. Committee of the Whole
17.1 Housing for All Updated Contribution Agreement
10
COMMON COUNCIL / CONSEIL COMMUNAL
April 7, 2025 / le 7 avril 2025
Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie:
RESOLVED that as recommended by the Committee of the Whole, having met on April 7,
2025, the Mayor and City Clerk be authorized to execute the Discretionary Contribution
Agreement with His Majesty the King, in Right of the Province of New Brunswick for a
Community Encampment Response Plan in support of the implementation of the City of
Saint John Housing for All Strategy, and generally in the form as presented to the
Committee of the Whole in M&C 2025-107; and further, that the CAO be directed to
implement the program requirements committed by the City generally as outlined in the
funding application.
MOTION CARRIED.
17.2 Early Access Agreement and Closing Date Extension Taylor Avenue
Moved by Councillor Darling, seconded by Councillor Killen:
RESOLVED that as recommended by the Committee of the Whole, having met on April 7,
2025, the City enter into an Early Access Agreement with the New Brunswick Housing
Corporation generally in the form as presented to Committee of the Whole at its meeting
held April 7, 2025, for the purpose of permitting the continued operation of the transitional
housing facility known as Somerset ACRES, on City-owned land prior to the closing of the
land transaction; and that the Mayor and Clerk be authorized to execute the said Early
Access Agreement and any other documents ancillary thereto.
MOTION CARRIED.
17.3 Construction License for New Brunswick Museum Project
Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan:
RESOLVED that as recommended by the Committee of the Whole, having met on April 7,
2025, the City enter into the Construction License Agreement generally in the form as
presented to Committee of the Whole at its meeting held April 7, 2025, with the Board of
the New Brunswick Museum for the purpose of permitting temporary construction activities
on the City-owned property identified as PID 55222129; and that the Mayor and Clerk be
authorized to sign the Construction License Agreement and any other documents ancillary
thereto.
MOTION CARRIED.
17.4 Sponsorship Agreement
Moved by Councillor Sullivan, seconded by Councillor Stewart:
RESOLVED that as recommended by the Committee of the Whole, having met on April 7,
2025, the City enter into a Sponsorship Agreement with Saputo Inc., generally in the form
as attached to M&C 2025-081; and further, that the Mayor and City Clerk be authorized to
execute the agreement and any other documents necessary to affect the transaction.
MOTION CARRIED.
18. Adjournment
Moved by Councillor Lowe, seconded by Councillor Killen:
11
COMMON COUNCIL / CONSEIL COMMUNAL
April 7, 2025 / le 7 avril 2025
RESOLVED that the meeting of Common Council held on April 7, 2025, be adjourned.
MOTION CARRIED.
The Mayor declared the meeting adjourned at 7:20 p.m.
12
/haahb /h b/L\[ w9thw
M&C No.2025-118
Report DateApril 14, 2025
Meeting DateApril 22, 2025
Service AreaPublic Works and
Transportation Services
HerWorship Mayor Donna Noade ReardonandMembers of Common Council
SUBJECT: Tender for Asphaltic Concrete Mixes
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative
Officer
John MascarenhasMichael HugenholtzJ. Brent McGovern
RECOMMENDATION
It is recommended that the seasonal tender for the supply of asphaltic concrete
mixes be awarded as follows:
th
Pre-Construction Season (prior to May 5,2025) -NRB Construction
Company Ltd.
th
Construction Season (May5,to November 7th, 2025) NRB
Construction Company Ltd.
th
Post Construction Season (November 8, 2024, to plantclosure)
NRB Construction Company Ltd.
EXECUTIVE SUMMARY
Every year the City of Saint John issues a tender for the supply of asphaltic
concrete mixes to secure a source of asphalt for its various roadway maintenance
th
initiatives. The tender closed on April 8,2025,with twobidsmeeting
requirements. Thebid received from NRB Construction Company Ltd.is the lowest
and during constructionseason.
A 9% increase in asphalt costsfrom 2024 willrequire an adjustment in the volume
of planned workfor surface maintenance, reallocating funds from other
department budgets, service efficiencies, or a combination of all three.
PREVIOUS RESOLUTION
This is an annual maintenance program.
REPORT
Each year the City of Saint John tenders for the establishment of a supply
agreement for the provision of asphaltic concrete mixes to guarantee a supply of
- 2 -
asphalt. This product is used by Public Works and Transportation Services for a
variety of tasks, including asphalt restoration of utility cuts, roadway and sidewalk
repairs, roadway overlays, and miscellaneous maintenance projects.
Traditionally there are three seasons for asphalt: the normal construction season
when production is at its peak and the product is readily available; and the pre-
post-construction season, when production is low and higher costs are incurred
to produce the product. Bidders are asked to quote a price for the pre-season,
another price for the construction season, and a third price for the post-season.
In this instance, City staff recommends the bidder with the earliest opening date
for the pre-construction season coupled with the lowest bid for all
The City of Saint John makes use of the New Brunswick (NB) Ministry of
Transportation performance grade asphalt cement price index in all its asphalt-
related tenders. In summary, an end-of-season adjustment is made for each
monthly change in the NB Asphalt Binder Price Index and applied to the asphalt at
the time of purchase, with the Tender Opening date being the base month.
Adjustments are only made if month-over-month price fluctuations are greater
than 5%.
This is a way for the City to share in some of the risks of price fluctuations, leading
to lower overall prices for asphalt as the suppliers are not required to include this
risk in their pricing.
STRATEGIC ALIGNMENT
This report best aligns with the following Council priorities:
ah9: offering safe and accessible movement of people and goods on
roads,
t9wChwa: seeking cost competitive asphalt prices, responding to
customer inquiries related to road maintenance including pothole
patching, and adjusting the program plan in face of a significant rise in
asphalt unit costs.
SERVICE AND FINANCIAL OUTCOMES
The total estimated value of the 2025 supply contract is approximately $975,000
for the entire operations roadway
maintenance programs.
$550,000 +/- for the patchwork, roadway and sidewalk maintenance, and
the overlay programs; and
$425,000 for the Saint John Water cut reinstatement program.
- 3 -
Freeze-thaw cycles are a major cause of potholes and water main breaks, and this
winter (2025) has been particularly challenging for road infrastructure in many
areas of the City as temperatures fluctuated more widely than in previous years.
On average, asphalt prices are still 9% higher than in 2024. Every effort is being
made to adjust the program delivery to reflect increases in unit costs. To help
pothole and Saint John water cuts
repairs, Skin patching (Sand/Seal), & Milling Overlays on low-traffic roads. The
higher unit prices may also result in a reduced amount of work that can be
performed within the allotted budget or re-allocating funds from other
department service areas.
The purchase of asphaltic concrete mixes is a planned expenditure and funds to
cover the programs are included in the 2025 Operating Budget. The supply
agreement does not require us to purchase any minimum amounts so there is no
risk to the City of purchasing less in response to the increased unit prices.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
th
A public tender call was issued on March 20, 2025, and closed on Tuesday, April
th
8, 2025, with two compliant bids received. The results of the tender (excluding
HST) are:
Supply Chain Management and Public Works & Transportation Services staff have
reviewed the tenders and found them to be complete and formal in every regard.
Staff believe that all tenderers have the necessary resources and expertise to
perform the work. Since NRB Construction Company Ltd. commence their asphalt
nd
plant operation the earliest, April 22, 2025, all items awarded reflect the lowest
tenderer within the pre/post and during the construction period, namely:
- 4 -
The low tenderer NRB
Construction.
The low tenderer
Construction.
Strategic Procurement Policy
and Supply Chain Management supports the recommendation being put forth.
ATTACHMENTS
N/A
/h b/L\[w9thw
M&C No.2025-109
Report DateApril 14, 2025
Meeting DateApril 21, 2025
Service AreaUtilities and Infrastructure
Services
HerWorship Mayor Donna Noade ReardonandMembers of Council
SUBJECT: 2025Roadway Construction Projects
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Council.
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative Officer
YǒƩƷ {ƒźƷŷLğƓ CƚŭğƓΉ aźĭŷğĻƌ W͵ .ƩĻƓƷ aĭDƚǝĻƩƓ
.ğƉĻƩ
RECOMMENDATION
It is recommended that this report be received and filed.
EXECUTIVE SUMMARY
The City of Saint John has severalmajor construction projects under both the
General Fund and Utility Fund Capital Programs that will have a significant impact
on traffic arteries. A mapand listidentifying the locationsof 2025City projects is
attached. Projects that will have a more significant impact on traffic are
highlighted later in this report.
PREVIOUS RESOLUTIONS
October 30, 2024: M&C 2023-238:Revised 2024 General and Utility Fund Capital
Programs, approved.
October28, 2024: M&C 2024-287: 2025General and Utility Fund Capital Budget,
Revised, approved.
STRATEGIC ALIGNMENT
iesfor DwhͲ Dw99bͲ .9\[hbDͲ ah9
and t9wChwa as both 2025Capital Programs have many projects that align with
eachpriority.
REPORT
Staff fromlocal road authorities -Gateway Operations,New Brunswick
Department of Transportation and Infrastructure (NBDTI), and the City of Saint
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John met via Microsoft Teams on March27, 2025,to exchange information on
planned construction projects and to consider effects of the construction on the
transportation network and traffic in the Saint John region. Also includedin the
meetingwere local utilities Saint John Energy(SJE), Bell Aliant, Liberty Utilities,
Maritime and Northeast Pipeline, Emera New Brunswick, Irving Oil, NB Southern
and Rogers Communication.The 2025construction season will again have many
large projects with impacts to traffic flows. The meeting was productive with
groups sharing information on major projects that will impact traffic flows during
the 2025construction season.
The purpose of this report is to update Council on current and planned roadway
construction and the steps being taken to help mitigate impacts on users of the
transportation network.
The followinginformation details the anticipated work that will be taking place
thisseason bythe various stakeholders.
DğƷĻǞğǤ hƦĻƩğƷźƚƓƭ
The northbound lanes of the One Mile Interchangewill be closed
for approximately one weekfor asphaltresurfacingto be
completed.Work will be coordinated with other ramp closures
in the area.
b.5L tƩƚƆĻĭƷƭ
Harbour Bridge Repairs -Traffic on Route 1 will be reduced to a single lane
in each direction. Harbour Passage under the bridgewill be closed to avoid
the work area overhead,however Harbour Passagewill be rerouted.
It should be noted thatPublic Works and Transportation Services and NBDTI have
and will continue to collaboratively monitor traffic flow and community feedback
and identify further improvements for the multiple-year Harbour Bridge
rehabilitation project.
\[źĬĻƩƷǤ ƷźƌźƷźĻƭ
A main extension on Collins Street as well as approximately 15services
are tobe installedthroughout the City.Work to be coordinated through
LƩǝźƓŭ hźƌ
Workto be completed on their infrastructure on theunderside ofthe
ReversingFalls Bridge. No impacts ontrafficare expected.
ağƩźƷźƒĻ ğƓķ bƚƩƷŷĻğƭƷ tźƦĻƌźƓĻ
Workto be completedon theirinfrastructure off road at the end of
Douglas Avenue. No impacts ontraffic are expected.
b. {ƚǒƷŷĻƩƓ wğźƌƩƚğķ
Crossingupgrades to be completed on Ashburn Lake Roadwhich is tied
Installation of a new rail crossing on City Line.
Signal upgrades on Recycling Street and Rothesay Avenuenear the One
Mile Interchange.
{ğźƓƷ WƚŷƓ 9ƓĻƩŭǤ
Upgrades to underground vaults on Union Street at Wellington Rowand
Germain Street at Princess Street.
Union Street removal of underground cable.
Decommissioning of the Union Street Substation.
Retaining wall removal at the old Crown Street Substation.
Replacing direct buried cable on Allingham Crescent, Rosemonde Court,
Boars Head Road, Candlewood Lane, Woodhaven Drive, Dresden
Avenue, Wildwood Street, Fowler Drive, Somerset Park, Susan Drive,
and Tartan Street.Majority of thework is offroad however there are
some road crossings required.
5ĻǝĻƌƚƦƒĻƓƷƭ
99 King Street Development
North End & South End Schools
New Museum on Douglas Avenue
Waterloo & Cliff Street Development
/źƷǤ /ğƦźƷğƌ tƩƚƆĻĭƷƭ
The attached City of Saint John Projects Map for 2025includes projectsunder
several categories:
Asphalt Maintenance ResurfacingContract #1
Asphalt Maintenance Resurfacing Contract #2
Street Reconstruction
Water and Sewer Construction
Quality of Life Projects
Generally, the Asphalt Maintenance Resurfacing projects are carried out in
stages: asphalt cold milling, structure adjustments and paving. These projects are
normally of short duration with each location taking a few days(milling and
paving)to complete depending onthe length of roadway to be resurfaced. The
construction duration will be longer for those locations where concrete
curbs/sidewalks are includedor there is a significant amount of structure
adjustments required.
Street Reconstruction projects normally involve underground infrastructure
renewals and replacement of roadway granulars in preparation for new curb,
sidewalk, and asphalt installations. This type of construction work normally
requiresafull road closureto through traffic.
Water & Sewer Constructionrequirestrench excavation in roadways and will
result in lane reductions, but there will be full road closures only in special cases
where buried infrastructure is complex and significant work is being carried out
simultaneously in various sections of the closed roadway.
From the Projects Map, the following projects will result in significant impacts to
traffic flow:
Bayside Drive(Train Tracks by Irving Paper to Mount Pleasant Avenue East)
-Asphalt Maintenance Resurfacing -lane reductions.
BroadStreet(Charlotte Street to Carmarthen Street) Street
Reconstruction road closure and detour with access for local traffic.
CarmarthenStreet(Mecklenburg Street to Orange Street) Street
Reconstruction road closure and detour with access for local traffic.
Catherwood Street(Manawagonish Road to Saint John Throughway
Overpass) -Asphalt Maintenance Resurfacing -lane reductions.
Charlotte Street(St. James Street to Queen Square North) -Street
Reconstruction road closure and detour with access for local traffic.
Fallsview Avenue(Douglas Avenue to Look Out) -Harbour Passage
Extension-lane reductions.
Glen Road(Simpson Drive to Connaught Avenue)-Street Reconstruction
road closure and detour with access for local traffic.
Green Head Road(Dever Road to Civic # 425) -Asphalt Maintenance
Resurfacing -lane reductions.
Heather Way(Hickey Road to Grandview Avenue) -Asphalt Maintenance
Resurfacing -lane reductions.
Main Street North(Lansdowne Avenue to Union Street) Active
Transportation Improvements -lane reductionswith ramp closures.
Market Place(King Street West to St. John Street) -Asphalt Maintenance
Resurfacing -lane reductions.
McAllister Drive(Mountain View Drive to Loch Lomond Road) -Asphalt
Maintenance Resurfacingand Watermain Installation-lane reductions.
Retail Drive(Rothesay Avenue to Gull Street)-Street Reconstruction lane
closures. Ashburn Lake Road closure expected for one month.
Rothesay Avenue(McAllister Drive to Highway Interchange) Asphalt
Maintenance Resurfacing lane reductions.
Rothesay Avenue(Tracks by Staples to Maclean Street) Asphalt
Maintenance Resurfacing lane reductions.
Roundabout (Sandy Point Road @ Foster Thurston)-Street Reconstruction
lane reductions.
Sandy Point Road(Hawthorne Avenue Extensionto Jacks Street) Asphalt
Maintenance Resurfacing lane reductions.
Somerset Street (Wellesley Avenue to Churchill Boulevard) -Asphalt
Maintenance Resurfacing -lane reductions.
St. John Street (Market Place to Lancaster Street) -Asphalt Maintenance
Resurfacing -lane reductions.
Thorne Avenue (Superstore Entrance) -Street Islandconstruction lane
reductions.
Traffic Signals (McAllister Drive @ WestmorlandRoad)-lane reductions.
Union Street(Saint Patrick Street to Charlotte Street) -Asphalt
Maintenance Resurfacing -lane reductions.
Water Street (Princess Street to King Street)Storm Sewer construction
road closure and detour with access for local traffic. Staff are currently
working with the various stakeholders(i.e. developments in the area, SJ
Transitand other capital projects)to determine if it is possible for this
project to be constructedin the 2025 construction season.
Traffic disruption could be subject to change depending on particular design,
contractor availability to perform the workand/or construction circumstances.
Detailed traffic control plans will be developed with contractors and design
consultants for all major construction projects. In addition to those identified
above, other planned projects shown on the Projects Map are expected to be
less disruptive.
There will also be normal operational and maintenance activities carried out by
Utilities and InfrastructureServices and Public Worksand Transportation
Services crews. These are smaller in scope and usually only disrupt traffic on a
street or street sections for a relatively short period.
SERVICE AND FINANCIAL OUTCOMES
The planned roadway construction projects will result in improvements to the
municipal infrastructure.
INPUT FROM OTHER SERVICE AREASAND STAKEHOLDERS
Keeping citizensinformed is a key component of a successful construction
season. Utilities and Infrastructure Services, Public Works and Transportation
Services, External Relations Services, and Saint John Police will work together
with SJ Transit, SJ Parking, NBDTI, Gateway Operations and the various other
utilities and contractors to ensure that the public is kept informed on projects,
delays, and changes to traffic patterns. The various groups will also work together
to promote information regarding alternate routes and modes of transportation.
The City's Corporate Communications team develops a variety of specific
campaigns, and ongoing messaging as needed, to keep the public informed on
construction progress throughout the season, along with impacts on the highway
and road networks and various forms of transportation. This information is
shared with the Customer Service team for consistency and accuracy in
communicating with the public.
The following methods will be used to communicate information to the public:
Public information notices for major projects where required.
Weekly construction updatesposted to the City's website, and searchable
by area.
including aconstruction map, a list of all projects and typeof the work to
be carried out and detailed information about large projects.
"Spot" traffic advisories disseminated as required through various
channels including website, media, Instagram and Facebook.
Onsite information signage where needed highlighting work and
investment.
Working with Envision Saint John and Uptown SJ to keep visitors/tourists
informed.
Interactions through the Customer Service Centre.
Public engagements, as required.
Major projects may also be included on the City's public engagement platform,
Shape Your City Saint John, when appropriate.
Several construction projects and activities have begun or are planned for the
2025 construction season. Agencies are coordinating their public
communications efforts, and thiswill continue as projects progress. Despite
these efforts, the public should expect disruption to traffic flows. Patience and
understanding on the part of all network users will be important as we make
significant infrastructure improvements and investments to modernize Saint
John.
ATTACHMENTS
City of Saint John 2025Construction Season Projects List
City of Saint John 2025Construction Season ProjectsMap
City of Saint John Weekly Construction Update (2025Example)
WEEKLY CONSTRUCTION UPDATE
Utilities & Infrastructure Services
(506) 658-4455 / service@saintjohn.ca
http://www.saintjohn.ca
Construction Update/Nouvelles hebdomadaires April 10, 2025/ le 10 avril 2025
2024
Drive with Caution or Use Alternate Routes Conduisez prudemment ou utilisez un de recharg
Police Will Be Monitoring Traffic La police surveillera la circulation
CITY OF SAINT JOHN PROJECTS
NEW/NOUVEAU
2024-09 Lancaster Wastewater Treatment 2024-09
Facility Aeration System Renewal
Lancaster
April 14, 2025 Work generally includes clearing 14 avril 2025 Les travaux comprennent
and grubbing for the construction of a new sludge
dewatering pad, dredging of the aeration cells, and
the removal and replacement of the existing déshydratation des boues, le dragage des cellules
aeration system. Motorists should be mindful of retrait et le remplacement du système
increased construction traffic on Sand Cove Road.
le chemin Sand Cove.
th
Anticipated Completion: October 17, 2025 Achèvement prévu : Le 17 octobre 2025
2024-19 Storm Sewer Twinning Project Rainbow 2024-19 Projet de jumelage des égouts pluviaux
Park (Sydney Street to Charlotte Street) au parc Rainbow (de la rue Sydney à la rue
Charlotte)
th
April 14, 2025 - Work generally includes the Le 14 avril 2025 Les travaux comprennent, de
installation of a new storm sewer through Rainbow
Park. Pedestrians are asked to avoid construction
and watch for construction crews.
construction et de faire attention aux équipes de
construction.
th
Anticipated Completion April 30, 2025. Achèvement prévu le 30 avril 2025.
2023-07 Reversing Falls Lookout Trail Phase 1
(Falls View Drive) Phase 1 (Promenade Fallsview)
April 8, 2025 - Work generally includes a retaining Le 8 avril 2025 Les travaux comprennent
wall and slope stabilization, a short section of storm généralement un mur de soutènement et la
sewer, new ramp and guiderail, new pedestrian stabilisation de la pente, une courte section de
crossing, curb and sidewalk, reconfiguration of the -fou,
existing parking lot, lighting and landscaping. un nouveau passage pour piétons, une bordure de
trottoir et un trottoir, la reconfiguration du
paysager.
Motorists are asked to reduce speed, observe On demande aux automobilistes de réduire leur
signage and watch for construction crews.
attention aux équipes de construction.
Anticipated Completion: June 20, 2025 Achèvement prévu : le 20 juin 2025
Contract 2023-18: Carmarthen Street Contrat 2023-18 : rue Carmarthen (de la rue
(Mecklenburg Street to Orange Street) Mecklenburg à la rue Orange)
The work will involve the renewal of the watermain, Les travaux comprendront le renouvellement de la
sanitary and storm sewer mains as well as full
street reconstruction. sanitaires et pluviaux, ainsi que la reconstruction
complète.
Local access will be maintained but delays should
be expected. Please obey traffic signage or choose
an alternate route. les panneaux de signalisation routière ou choisir un
autre itinéraire.
Anticipated completion: August 2025
Contract 2024-12: Charlotte Street (St. James Contrat 2024-12 : rue Charlotte (de la rue St.
Street to Queen Square North) James à Carré Queen Nord)
The work will involve the renewal of the watermain, Les travaux comprendront le renouvellement de la
sanitary and storm sewer mains as well as a full
street reconstruction. sanitaires et pluviaux, ainsi que la reconstruction
complète.
Local access will be maintained but delays should
be expected. Please obey traffic signage or choose ralentissements. Veuillez respecter
an alternate route. les panneaux de signalisation routière ou choisir un
autre itinéraire.
Anticipated completion: September 2025
Contract 2023-27: Rothesay Avenue/Retail Drive Contrat 2023-27 : Angle avenue Rothesay et
Intersection Re-alignment promenade Retail Réalignement de
April 7, 2025 The work generally involves the Le 7 avril 2025 Les travaux consistent
relocation of watermains, sanitary sewers and principalement à déplacer les conduites principales,
storm sewers and the re-alignment of Retail Drive les égouts sanitaires et les égouts pluviaux, ainsi
where it meets Rothesay Avenue. The
reconfigured intersection will include new traffic
lights, traffic islands and signage.
nouveaux feux de circulation, des îlots séparateurs et
des panneaux de signalisation.
For 2025, the work on the project will involve the Pour 2025, les travaux sur le projet comporteront
installation of the underground infrastructure on
Rothesay Avenue and the re-aligned Retail Drive.
During the various stages of construction, sections Pendant les diverses étapes des travaux, la
of Rothesay Avenue and Retail Drive will have circulation sera détournée sur des sections de
traffic diversions in place.Residents and
businesses will have access to Rothesay Avenue,
Retail Drive, Oakland Street and Rockwood Rothesay, à la promenade Retail, à la rue Oakland et
Avenue during construction but there will be
disruptions as the work progresses.Please obey mais il y aura des perturbations à mesure que les
all traffic signage.travaux progresseront. Respectez tous les panneaux
de signalisation routière.
Anticipated Completion: October 31, 2025Achèvement prévu: le 31octobre2025
Contract 2023-11:Broad Street (Charlotte Contrat2023-11: Rue Broad (de la rue Charlotte
Street to Carmarthen Street) Street à la rue Carmarthen) Reconstruction de rue
Reconstruction
April 14, 2025The work generally involves the Le 14avril2025Les travaux comprennent
renewal of the watermain and sanitary sewer and généralement le renouvellement de la conduite
installation of new storm sewer mains and full
street reconstruction on Broad Street from
Charlotte Street to Carmarthen Street.Local que la reconstruction complète de la rue Broad, de la
access will be maintained but delays should be
expected.During construction sections of Broad sera maintenu, mais des retards sont à prévoir.
Street will be closed to through traffic, marked Durant les travaux, des tronçons de la rue Broad
detours will be provided. Please obey traffic seront fermés à la circulation, des panneaux de
signage or choose an alternate route.déviation seront installés. Veuillez respecter la
signalisation routière ou choisir un itinéraire de
rechange.
Anticipated Completion:September 15, 2025Achèvement prévu: 15septembre2025
CONTINUING/CONTINUER
Traffic Advisory Harbour BridgeAvis de circulation pont Harbour
March 27, 2025 The Saint John Harbour Bridge will 27 mars 2025Le pont Harbour de Saint John sera
be reduced to one lane of traffic in each direction réduit à une voie de circulation dans chaque direction
from March 31, 2025, until late October to allow for du 31mars
the continuation of multi-phase work on the project.permettre la poursuite des travaux en plusieurs
phases sur le projet.
During this work, the Eastbound lanes and on-ramp
and off-ramp from Chesley Drive will be closed to
traffic. The ramps are expected to reopen in late seront fermées à la circulation. Les rampes devraient
November.rouvrir à la fin novembre.
Westbound lanes Drive will remain open with one
lane of traffic movement in each direction Chesley Drive resteront ouvertes avec une voie de
maintained on the eastbound side of the bridge.circulation dans chaque direction sur le côté est du
pont.
Delays are expected for traffic in both directions Des retards sont à prévoir pour la circulation dans les
approaching the bridge during this period.
pendant cette période.
Motorists are encouraged to reduce speed and Les automobilistes sont invités à réduire la vitesse et
watch for workers present in the construction zone. à surveiller les ouvriers présents dans la zone de
construction.
Please check @brunswick511 or the Government Veuillez consulter @brunswick511 ou le site Web du
of New Brunswick website for further updates. gouvernement du Nouveau-Brunswick pour obtenir
2024-01 Bonner Place - Storm Sewer and Street 2024-01 Bonner Place - Réfection des égouts
Reconstruction. pluviaux et des rues.
March 31, 2025 - Work generally includes new 31 mars 2025 - Les travaux comprennent
storm sewer, catch basins and manholes, sidewalk, généralement la construction d'un nouvel égout
curb and asphalt. Motorists are asked to reduce pluvial, de puisards et de regards, d'un trottoir, d'une
speed, observe signage and watch for construction bordure et de l'asphalte. Les automobilistes sont
crews. priés de réduire leur vitesse, de respecter la
signalisation et de surveiller les équipes de
construction.
th
Anticipated Completion June 17, 2025. Fin des travaux prévue le 17 juin 2025.
Contract 2024-05: Sussex Drive (Technology Contrat 2024-05: promenade Sussex (de la
Drive to Millidge Avenue)
The work generally involves the installation of
storm sewer main. Pluvial.
Delays should be expected. Detour routes will be in Des retards sont à prévoir. Des itinéraires de
place. déviation seront en place.
Anticipated Completion: May 16, 2025 Achèvement prévu : le 16 mai 2025
/haahb /h b/L\[ w9thw
M&C No.2025-111
Report DateApril 14, 2025
Meeting DateApril 22, 2025
Service AreaUtilities and
Infrastructure Services
HerWorship Mayor Donna Noade ReardonandMembers ofCouncil
SUBJECT: Engineering Services Lower Cove Loop Sewer Rehabilitation
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative
Officer
Ian Fogan/ MichaelBakerJ. Brent McGovern
RECOMMENDATION
It is recommended that the proposal from Engineering By Houghton, for
engineering designand construction managementservices for the Lower Cove
Loop Sewer Rehabilitationproject in the amount of $630,657.70, including HSTbe
accepted and that the Mayor and City Clerkbe authorized to execute the
appropriate documentation in that regard.
EXECUTIVE SUMMARY
In 2024 the City entered into a Disaster Mitigation and Adaptation Fund (DMAF)
funding Agreement with the Government ofCanada to mitigate the risksof future
flooding events andsea level rise
critical infrastructure. Included in this Agreement is fundingfor the separation of
the existing large diameter combined sewer atLower Cove Loop. The purpose of
this report is to recommend that Council award the contract for Engineering
Services for theLower Cove Loop Sewer Rehabilitationprojectto Engineering By
Houghton.
PREVIOUS RESOLUTIONS
October 17, 2022: M&C 2022-317 2023 and 2024 General and Utility Fund
Capital Programs, approved.
April 17, 2023: M&C 2023-098 2023 General Fund and Utility Fund Capital
Program Update, approved.
October 01, 2024: M&C 2024-253Disaster Mitigation and Adaptation Funding
Agreement, approved.
- 2 -
REPORT
BACKGROUND
The DMAF Agreement includes funding intended to mitigate the risk and increase
The Agreement contains
the following projects:
1. Lancaster Wastewater Treatment Facility the rehabilitation and raising
of the Lancaster Wastewater Treatment Facility berm, which will reduce or
eliminate untreated wastewater discharge caused by flood damage.
2. Millidgeville Wastewater Treatment Facility the replacement and raising
of the Millidgeville Wastewater Treatment Facility UV system, which will
reduce or eliminate untreated wastewater discharge caused by flooding.
3. Lower Cove Loop Combined Sewer Separation separation of the existing
large diameter combined sewer which will reduce the infiltration of tidal
water into the sanitary sewer system and associated lift station.
The approved 2023 General Fund Capital Program includes funding for design
services for the Lower Cove Loop Sewer Rehabilitation project. The work on the
Lower Cove Loop project involves the replacement of the existing large diameter
corrugated metal combined sewer, with a design and materials that will reduce
the infiltration of tidal water into the new sewer.
A Request for Proposal (RFP) was advertised to engage a consultant to carry out
the following engineering services for the project and included the following
components:
Part A - Site Surveys, Preliminary Investigation and Data Collection, and
Contract Provisions
Part B - Preliminary Design, Cost Estimates and Design Report
Part C - Public Consultation Process
Part D - Detailed Design
Part E - Tender Period Services, Materials Testing & Inspection, Red Books
and Record Drawings
Part F - Construction Management
PURPOSE
The purpose of this report is to make a recommendation for consulting
engineering services for this project.
- 3 -
ANALYSIS
With a comprehensive terms of reference document developed by staff, a public
call for proposals was made for consulting engineering services. The Request for
th
Proposal (RFP) closed on March 20, 2025, with a response received from the
following consulting engineering company:
Engineering By Houghton, Saint John, NB
A Review Committee consisting of staff from Supply Chain Management and
Utilities and Infrastructure Services was formed to evaluate the submission. Each
member completed an independent review of the submission, and a Committee
meeting was held to review comments on the submission.
The evaluation process uses the expertise of a variety of staff from Supply Chain
Management and Engineering to ensure a thorough review of the submission(s).
Care must be taken to ensure that the necessary level of effort and expertise is
being directed to the various tasks involved in the work, while still ensuring that
costs to be incurred are appropriate and controllable. It is for these reasons that
cost, although very important, cannot be the sole nor most critical deciding factor
in making the selection of a consulting engineering firm.
The Committee was tasked with the role of reviewing the submission against the
proposal evaluation criteria as defined in the proposal call document. The criteria
consisted of the following:
1. Quality and Completeness Has the proposal addressed all of the needs
raised? Is the proposal presented in an organized and professional
manner?
2. Has the proposal demonstrated a level of
expertise with the requirements of this project?
3. Experience of Employees / Sub-Consultants Has the proposal
demonstrated a level of expertise for the employees of the company and
sub-consultants listed?
4. Methodology Does the approach to the project outlined in the proposal
address, in a realistic sense, attainable goals and is it keeping with the
5. Value Added What additional information, technology, process or
options has the Consultant included in his proposal? Is there value added
nformation?
6. Cost Cost will be a factor, however not the only factor to be considered.
allowed for each aspect of the project to be addressed adequately?
After careful, independent consideration of presentation, company experience,
personnel and technical and financial proposals, the Review Committee compiled
the comments of each member. After completion of the review, it was determined
- 4 -
that the Review Committee would assemble a list of questions for the submitting
Consultant to address areas of their proposals (technical and financial) where the
Review Committee requested clarification.
After due consideration of the submitted proposal and clarifications, the Review
Committee concurred that the submission from Engineering By Houghton met all
the requirements of the proposal call, in a manner acceptable to the committee.
POLICY ENGAGEMENT OF ENGINEERING CONSULTANTS
The costs incurred by the Consultant will be paid in accordance with the terms of
proposal.
STRATEGIC ALIGNMENT
ties for GROW, GREEN, and PERFORM. This
project will allow for the replacement of the existing deteriorated sewer at Lower
Cove Loop and further the sewer separation efforts in this area of the City. The
new sewer will also reduce flood water infiltration and will result in significantly
reducing or eliminating tidewater from entering the separated sanitary system
and lift station.
SERVICE AND FINANCIAL OUTCOMES
The proposed cost of work for Engineering By Houghton to provide engineering
design and construction management services for the Lower Cove Loop Sewer
Rehabilitation project is $630,657.70, including HST.
This cost is based on an estimated 40-week construction management period,
including 20 weeks in 2026 and 20 weeks in 2027. An amount of $7,576,438
($3,030,575 Other Share and $4,545,863 City Share) is included in the approved
Disaster Mitigation and Adaptation Funding Agreement for the design and
construction of the Lower Cove Loop Sewer Rehabilitation project.
It was originally anticipated based on the funding submission timing that some of
the work within this funding program would be completed in 2023, however due
the formal approval process. As a result, several Capital projects related to this
funding program have already been approved in the 2023 and 2024 General and
Utility Fund Capital Programs.
In the 2023 General Fund Capital Program there was $423,920 allocated to
complete the design for the Lower Cove Loop Sewer Rehabilitation project. It is
expected that the remainder of required funding for construction and
construction management services for this project will be approved within the
2026 and 2027 General Fund Capital Programs. This will allow for the design of the
- 5 -
sewer rehabilitation project to be completed in advance of the construction
projects planned for 2026 and 2027. be to have a Purchase
Order issued to only allow the design component of the project ($206,993.10
including HST) to proceed at this time. As Council approves the budgets for
construction and construction management services for the Lower Cove Loop
project in the 2026 and 2027 Capital Programs, the Purchase Order would be
increased to add the construction management component for each respective
construction year. At the time of award, the overall project agreement would be
signed.
Engineering fees to cover the costs of design and construction management
generally do not exceed 15-20% of the total overall project cost, depending on the
nature of the project and the engineering services required. The engineering
services fee is approximately 8.3% of the total estimated project cost. This lower
percentage of overall estimated project cost is mainly due to the higher project
costs for construction that have been budgeted for this project. Higher than
normal construction costs are anticipated due to a number of factors including the
larger diameter of the sewer, the deep depth of the sewer and tidal impacts that
will restrict when work can take place, thereby limiting the daily production of any
contractor working on the project.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Supply Chain Management facilitated the RFP process to solicit proposals from
Engineering Consultants for the Lower Cove Loop Sewer Rehabilitation project.
The committee was tasked with the role of reviewing each submission against the
proposal evaluation criteria as defined in the proposal call document.
technical and financial aspects of the submissions were undertaken by the
evaluation committee members. The above process is in accordance with the
Strategic Procurement Policy and Supply Chain Management supports the
recommendation being put forth.
ATTACHMENTS
N/A
/h b/L\[w9thw
M&C No.2025-112
Report DateApril 09, 2025
Meeting DateApril 22, 2025
Service AreaUtilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Council
SUBJECT: Community Development Fund Agreement: City of Saint John Ihtoli-
maqahamok -The Gathering SpaceStage Equipment
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative Officer
Brittany DoyleIan Fogan/Michael BakerJ. Brent McGovern
RECOMMENDATION
It is recommended that the City enter into an agreement with the Regional
Development Corporation (RDC) for funding related to thepurchase and
installation of stage equipment for theIhtoli-maqahamok -The Gathering Space
Projectin the form and upon the terms and conditions as attached to M&C No.
2025-112; and that the Mayor and CityClerk be authorized to execute the said
Agreement.
EXECUTIVE SUMMARY
an Agreement
with RDC for funding under the Province of New BrunswickCommunity
DevelopmentFund for thepurchaseand installation of stageand audio-visual
enhancementsfortheIhtoli-maqahamok -The Gathering SpaceProject.
PREVIOUS RESOLUTION
March 10, 2025: M&C 2025-077 Stage Enhancements, approved.
It is recommended that;
1.Council adjust the Stage Enhancement budget as listed in the 2025 Capital
Program from$500,000 to $670,000, and
2.Approve the allocation of $320,000 from Capital Reserves towards the
Stage Enhancement project as a contingency.
REPORT
RDCwill reimburse the City fora portioncosts associated with the
purchaseand installationof stage equipment for the Ihtoli-maqahamok -The
Gathering SpaceProject.The City has been approved for a financialcontribution
- 2 -
of 40% of the eligible expenditures up to a maximum amount of $339,600. As per
the agreement, the project must be completed, and all claims received by RDC by
March 31st, 2026.
STRATEGIC ALIGNMENT
This project is a priority initiative aligned with Council's BELONG priority. The
objective of this project is to enhance the area's appeal by attracting high-profile
performers and events, improving the overall experience for the public and
boosting tourism and the local economy.
SERVICE AND FINANCIAL OUTCOMES
The City of Saint John will receive a total financial contribution in the amount of
40% of eligible expenditures up to a maximum of $339,600.00 towards the
project. As a result of the proposed 60% / 40% funding model, the City will be
responsible for 60% of the costs for the project ($509,500). It should be noted
that the stage monitor portion of this funding application was completed under
the overall Ihtoli-maqahamok Revitalization Project and was added to the Stage
Enhancement funding application. from
the 2021/2023 (Overall Plaza Upgrade Project) & 2025 (Stage Enhancements)
Capital Programs.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The RDC Contribution Agreement has
office.
ATTACHMENT
1) Project No: 18704 Agreement with the Regional Development
Corporation for funding under the Province of New Brunswick
Community Development Fund for the City of Saint John Gathering
Space Stage Equipment.
COUNCILREPORT
M&C No.2025-113
Report DateApril 11, 2025
Meeting DateApril 22, 2025
Service AreaUtilities and Infrastructure
Services
HerWorship Mayor Donna Noade Reardon andMembers of Council
SUBJECT:Contract 2024 10: McAllister Drive and Westmorland Road Traffic
Signal Upgrades
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative Officer
Jill DeMerchantIan Fogan/J. Brent McGovern
Michael Baker
RECOMMENDATION
It is recommended thatCouncil approve:
A)The reallocationof $30,296of funding from the Shamrock Park Fence
Replacement Project (24TC03) to the McAllister Drive and Westmorland
Road Traffic Signal Upgradesproject (24TC45) to offset a portion of the
projected General FundCity share budget variance as outlined in this
report,
B)The deferral of the Storm Water Strategy Phase I project(24TC09) and
the reallocation of $250,000 of fundingfrom this projectto the McAllister
Drive and Westmorland Road Traffic Signal Upgradesproject (24TC45) to
offset a portion of the projected General FundCity share budget variance
as outlined in this report and,
C)Contract No. 2024-10: McAllister Drive and Westmorland Road Traffic
Signal Upgradesbeawarded to the lowtenderer,Galbraith Construction
Ltd., at theirtendered priceof $899,057.06(includingHST) as calculated
based on estimated quantities, andfurther that the Mayor and City Clerk
be authorized to execute the necessary contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract No.
2024-10: McAllister Drive and Westmorland Road Traffic Signal Upgradesto the
low tenderer.
- 2 -
PREVIOUS RESOLUTIONS
th
October 17, 2022: M&C 2022-317 2023 and 2024 General and Utility Fund
Capital Budget, approved.
th
October 30, 2024: M&C 2023-238; Revised 2024 General and Utility Fund Capital
Programs, approved.
th
November 25, 2024: M&C 2024-308 2025 General Fund Operating Budget,
approved.
REPORT
The 2024 approved General Fund Capital Program includes funds for upgrades of
the traffic signal infrastructure at the intersection of McAllister Drive and
Westmorland Road. The work includes upgrades to existing storm sewer
infrastructure that is in poor condition within the intersection, installation of new
traffic signal equipment, reconfiguration of pedestrian islands, installation of new
accessibility features including Tactile Walking Surface Indicators and Accessible
Pedestrian Signals, and resurfacing of the asphalt road surface.
TENDER RESULTS
st
Tenders closed on April 1, 2025 with the following results, including HST:
2. Galbraith Construction Ltd. $ 899,057.06
4. Fairville Construction Ltd. $ 1,255,984.00
The Engineers estimate for the work was $815,544.35.
ANALYSIS
The tenders were reviewed by staff and they were all found to be formal in all
respects. Staff are of the opinion that the low tenderer has the necessary
resources and ability to perform the work and recommend acceptance of their
tender.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2024 General Fund Capital
Program and the 2025 General Fund Operating budget. The budget breakdown
for this project is noted below.
- 3 -
Capital
Project Description Other Share City Share
Year
Traffic Signals (McAllister Drive &
Westmorland Road) Renew existing
2024 signalized intersection to improve $600,000
pedestrian accessibility and traffic
detection at this major intersection.
Allowance for this project within the
Overall 2025 Asphalt Resurfacing
2025 Program Budget (mill and seal the $ 145,893
entire intersection once underground
work is complete).
Total $745,893
Assuming the award of the Contract to the low tenderer, an analysis has been
completed, which includes the estimated amount of work to be performed by the
Contractor and Others, including design and construction management fees, pre-
purchasing of traffic signal poles, and work to be completed by Saint John Energy.
The analysis below was established by considering the City Share funding as
detailed above.
Budget $ 745,893.00
Project Net Cost $ 1,026,189
Variance (Surplus) - $ (280,296)
The overall project shortfall as noted above is $280,295. To address this shortfall,
it is proposed to defer the Storm Water Strategy Phase I project (24TC09) within
the 2024 General Fund Capital Program. This deferral will address $250,000 of the
projected shortfall. The Storm Water Strategy project will be relisted for
consideration within the 2026 Capital Program development process. To address
the remainder of the shortfall ($30,296) it is proposed to transfer funding from
the Shamrock Park Fence Replacement Project (24TC03) to the McAllister Drive
and Westmorland Road Traffic Signal Upgrades project (24TC45) to address this
shortfall. The Shamrock Park Fence Replacement Project is complete, and the
surplus funding is available.
POLICY - TENDERING OF CONSTRUCTION CONTRACTS
This recommendation aligns with policy for the tendering of
construction contracts, adhering to the City's General Specifications and specific
project specifications.
STRATEGIC ALIGNMENT
This report aligns with Council's Priorities for GREEN, MOVE and PERFORM as the
project involves upgrades to an existing signalized intersection, which will provide
improvements to both traffic flows and accessibility.
- 4 -
The McAllister Drive and Westmorland Road Traffic Signal Upgrades project
includes the installation of new traffic signal equipment, improvements to
pedestrian accessibility, and upgrades to existing storm sewer infrastructure that
is in poor condition. A few noteworthy improvements include:
Traffic Signal Infrastructure New traffic signal infrastructure will be
installed at the intersection. This infrastructure will include a new traffic
controller and associated duct work, new signal poles, arms, signal heads,
and signage, as well as a new vehicle detection system which will improve
traffic flows at the intersection. New Audible Pedestrian Signals will also
be installed which will improve accessibility through the intersection for
pedestrians.
Pedestrian Accessibility The existing pedestrian refuge islands will be
replaced by larger islands with access ramps at all pedestrian crossings that
are flush with the asphalt road surface. This will remove barriers to access
by all users of the pedestrian infrastructure. Tactile warning surface
indicators will also be installed at all crosswalks.
SERVICE AND FINANCIAL OUTCOMES
This project provides improvements that will benefit both vehicle and pedestrian
road users. The new infrastructure will improve traffic flows at the intersection
while also improving accessibility for pedestrians.
Some of the existing storm sewer infrastructure within the McAllister
Drive/Westmorland Road intersection is currently in poor condition and requires
replacement. The associated infrastructure renewal will reduce the likelihood of
future disruptions, addressing potential failures in the existing infrastructure.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report was reviewed with Public Works and Transportation and the Finance
Department.
The tendering process for this project was completed in accordance with the City's
Strategic Procurement Policy and Supply Chain Management supports the
recommendation being put forth.
Staff consulted with the Saint John Ability Advisory Committee on the planned
work at the intersection. A Public Information Session will be held prior to the
beginning of construction.
ATTACHMENTS
N/A
/h b/L\[ w9thw
M&C No.2025-114
Report DateApril 11, 2025
Meeting DateApril 22, 2025
Service AreaUtilities and
Infrastructure Services
HerWorship Mayor Donna Noade ReardonandMembers of Council
SUBJECT: Materials Testing and Construction Inspection Services for 2025and
2026
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadCity Manager
Rod MahaneyIan Fogan/Michael J. Brent McGovern
Hugenholtz/Michael
Baker
RECOMMENDATION
It is recommended that the proposal from Gemtec Consulting Engineers and
ScientistsLimited.,forMaterial Testing and Construction Inspection Services for
2025and 2026in the amount of $1,267,019.40including HSTbe accepted and that
the Mayor and CityClerk be authorized to execute thenecessary contract
documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Councilaward the Materials
Testing and Construction Inspection services for asphalt concrete, portland
cement concrete and soils compaction for the years 2025and 2026to Gemtec
Consulting Engineers and ScientistsLimited.
PREVIOUS RESOLUTIONS
October 18, 2024:M&C 2024-287 -2025 General and Utility Fund Capital
Programs, approved.
November 25, 2024: M&C 2024-308 2025 General Fund Operating Budget,
approved.
- 2 -
REPORT
BACKGROUND
The approved 2025 General Fund Capital Program and 2025 Public Works and
Transportation Services Operating Budget includes funding for the Materials
Testing and Construction Inspection Services.
A Request for Proposal (RFP) was advertised to engage an Engineering firm to
carry out the following services for the above noted project:
Asphalt Concrete Testing, Inspection, and Engineering Technical
Services
Portland Cement Concrete Field and Laboratory Testing,
Inspection, and Engineering Technical Services; and
Soils and Granular Materials Compaction, Testing, Inspection and
Engineering Technical Services.
In each of these three areas there are significantly different services required in
providing for inspection and testing. Asphalt concrete requires a number of tests
on both its physical and chemical properties requiring sophisticated lab
equipment and facilities. Portland cement concrete requires a number of field
tests as well as a physical stress test for which the City does not possess the
equipment. Soils compaction testing involves both field and laboratory evaluation
for base/sub-base aggregate for road construction, retaining wall construction
and other projects.
ANALYSIS
With a comprehensive terms of reference document developed by staff, a public
call for proposals was made for Materials Testing and Construction Inspection
th
Services. The Request for Proposal (RFP) closed on April 9, 2025, with only one
response received from the following consulting engineering company:
Gemtec Consulting Engineers and Scientists Limited, Saint John, NB
A Review Committee consisting of staff from Supply Chain management and
Utilities and Infrastructure Services was formed to evaluate the submission.
Each member completed an independent review of the submission and a joint
discussion was held to discuss the submission. The Review Committee came to a
conclusion on their recommendation, which follows later in the report.
The evaluation process uses the expertise of a variety of staff from Supply Chain
Management and Engineering to ensure a thorough review of the various
submission(s). Care must be taken to ensure that the necessary level of effort and
expertise is being directed to the various tasks involved in the work, while still
- 3 -
ensuring that costs to be incurred are appropriate and controllable. It is for these
reasons that cost, although very important, cannot be the sole nor most critical
deciding factor in making the selection of a consulting engineering firm.
The Committee was tasked with the role of reviewing the submission against the
proposal evaluation criteria as defined in the proposal call document. These
criteria consisted of the following:
1. Quality and Completeness Does the proposal address all of the needs
raised? Is the proposal presented in an organized and professional
manner?
2. Has the consultant demonstrated a level of
expertise with the requirements of this project?
3. Experience of Employees / Sub ΏĭƚƓƭǒƌƷğƓƷƭ Has the consultant
demonstrated a level of expertise for the employees of the company and
sub consultants listed?
4. Methodology Does the approach to the project outlined in the proposal
address, in a realistic sense, attainable goals and is it in keeping with the
5. Cost Cost will be a factor, however not the only factor to be considered.
Is
allowed for each aspect of the project to be adequately addressed?
After careful, independent consideration of presentation, company experience,
personnel, technical and financial proposals, the Review Committee compiled the
comments of each member. After completion of the review, it was determined
that the Review Committee would assemble a list of questions for the submitting
Consultant to address areas of their proposals (technical and/or financial) where
the Review Committee requested clarification.
After due consideration of the submitted proposal and clarifications, the Review
Committee concurred that the submission from Gemtec Consulting Engineers and
Scientists Limited met all the requirements of the proposal call, in a manner
acceptable to the committee.
POLICY ENGAGEMENT OF ENGINEERING CONSULTANTS
The costs incurred by the Consultant will be paid in accordance with the terms of
proposal.
- 4 -
STRATEGIC ALIGNMENT
ervice Delivery, specifically
as it relates to investing in sustainable City services and municipal infrastructure.
SERVICE AND FINANCIAL OUTCOMES
The proposed cost of work from Gemtec Consulting Engineers and Scientists
Limited, to provide Materials Testing and Construction Inspection Services for this
project is $1,267,019.40 including HST, based on estimated quantities. This cost
is based on providing the requested services for a period of 2 years ($752,005.70
in 2025 and $515,013.70 in 2026). The cost to cover these services are included in
the General Fund Capital Program Budgets and Public Works and Transportation
Services Operating Budget.
issued for only 2025 services ($752,005.70 including HST) to proceed with the
required services at this time. As Council approves the 2026 Capital and Operating
budgets for the annual Asphalt Resurfacing Program, the Purchase Order would
be increased to add the 2026 services. At the time of award, the overall project
agreement would be signed. It should be noted that for this contract, based on
historical information, Staff estimated the required hours for inspection and the
number of tests required for each year (2025/2026). If funding amounts change
from what was estimated less or more material testing and construction
inspection services would be required.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Supply Chain Management facilitated the RFP process to solicit proposals from
Engineering Consultants for the Material Testing and Construction Inspection
Services work. The committee was tasked with the role of reviewing the one
proposal submission against the proposal evaluation criteria as defined in the
proposal call document.
technical and financial aspects of the submissions were undertaken by the
evaluation committee members. The above process is in accordance with the
Strategic Procurement Policy and Supply Chain Management support the
recommendation being put forth.
ATTACHMENTS
N/A
/haahb /h b/L\[w9thw
M&C No. 2025-115
Report Date April 14, 2025
Meeting Date April 22, 2025
Service Area Utilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: {ƷƩĻĻƷ bğƒźƓŭ CǒƓķǤ vǒğǤ
AUTHORIZATION
Primary Author Commissioner/Dept. Head Chief Administrative
Officer
Yves Léger Ian Fogan/Michael Baker Brent McGovern
RECOMMENDATION
It is recommended that Common Council amend the list of Official Street Names
and approve the following changes:
1. cour Fundy Quay Court
2.
EXECUTIVE SUMMARY
Construction has commenced on the Fundy Quay development, which is planned
to feature four mixed-use buildings and one community/cultural building. Due to
the unique civic address and access requirements for both vehicles and
pedestrians, official street names are needed to comply with the NB 9-1-1 civic
addressing guidelines.
the developer was asked to propose names for the new accesses. The proposed
names, "cour Fundy Quay Court" for the vehicle access and "passage Saile
Passage" for the pedestrian access, have been reviewed and are in compliance
with the NB 9-1-1 guidelines, making them acceptable.
PREVIOUS RESOLUTION
N/A
REPORT
Construction has commenced on the Fundy Quay development, which is planned
to include four mixed-use buildings and one community/cultural building. Each of
- 2 -
the mixed-use buildings will require multiple civic addresses. Some addresses will
face the center of the site, accessible by vehicles, while others will face the
exterior, with pedestrian access only.
Given the number of unique civic addresses required and the distinct access needs
for both vehicles and pedestrians, official street names are necessary to comply
with NB 9-1-1 civic addressing guidelines.
In accordance with the City of Saint John's Street and Public Space Naming Policy,
the naming of these new streets does not require referral to the Civic
Commemoration Committee, as the streets are located on private property.
Staff requested that the developer propose names for the new accesses (see
attachment). The developer has suggested "cour Fundy Quay Court" for the
vehicle access and "passage Saile Passage" for the pedestrian access. These
proposed names have undergone a technical review to ensure they are not
already in use or strongly similar sounding to existing street names in Saint John
and neighboring communities. Based on the results of this review, the proposed
names comply with NB 9-1-1 guidelines for street naming.
STRATEGIC ALIGNMENT
Ensuring street names meet NB 9-1-
SERVICE AND FINANCIAL OUTCOMES
The costs to the City of Saint John for this are approximately $795 associated with
installing the new street name signs at the intersection with Water Street.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Public Works and Transportation Services were consulted and will cover the new
street name sign costs from their operating budget.
ATTACHMENTS
Schedule A: Fundy Quay
PROCLAMATION
WHEREAS:the Month of May, has been internationally designated as "GBS and CIDP
Awareness Month" to educate the public and to focus attention on Guillain-
Barré Syndrome (GBS) and ChronicInflammatory Demyelinating
Polyneuropathy (CIDP), rare, paralyzing and potentially catastrophic
disorders of the peripheral nerves; and,
WHEREAS: Guillain-Barré Syndrome (GBS) and its variants are rare conditions which
can be characterized by rapid onset of weakness and, often, paralysis of the
legs, arms, breathing muscles and face, in some cases leading to complete
paralysis requiring life-sustaining hospital care. Often accompanied with
excruciating pain; and,
WHEREAS: ChronicInflammatory Demyelinating Polyneuropathy (CIDP) and its
variants, are rare progressive conditions, which can be characterized by the
onset of weakness, numbness and tingling, which can lead to the paralysis
of the legs and arms and effect other areas of the body, and it is not
uncommon for individuals to endure significant pain; and,
WHEREAS:the cause of GBS and CIDP is unknown, and these conditions can develop
in any person, regardless of age, gender or ethnic background; and
WHEREAS:GBS and CIDP have a slow and unpredictable recovery, patients and their
families face an uncertain future, usually requiring months of hospital care
without knowing if or when they will recover, or whether they will face
long-term disabilities. Earlier diagnosis, treatment, and access to
rehabilitation services can improve the chances of avoiding permanent
lifelong residual damage of the nerves; and
WHEREAS:in 2003, GBS/CIDP Foundation of Canada,a patient organization
providing support, education, research, and advocacy, was founded so that
no patient or family would go through GBS,CIDP, and variants such as
MMN alone.
NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim
the month of May2025 as GBS and CIDP Awareness Monthin the City of Saint John.
In witness whereof I have set my hand and affixed the official seal of the Mayor of the
City of Saint John.
PROCLAMATION
WHEREAS:It is imperative that communities across Canada be reminded
of the importance of Sun Safety;
WHEREAS:Over-exposure to UV Radiation is one of the major causes of
Melanoma and Non-melanoma skin cancers;
WHEREAS:Skin Cancer is the most common of all cancers. 1 in 6
Canadians born in the 1990s will get skin cancer in their
lifetimes;
WHEREAS:Many people seek sun without taking the advisable
precautionary measures and are unaware that any darkening
of skin colour, including a tan, isindicative of UV damage;
WHEREAS:Skin self-examinations should be performed on a monthly
basis because skin cancers are highly treatable when detected
early;
WHEREAS:Save your Skin Foundation is dedicated to the fight against
non-melanoma skin cancers, melanoma and ocular
melanoma through nationwide education, advocacy, and
awareness initiatives.
NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby
declare the month of May 2025asMelanoma and Skin Cancer Awareness Month
in The City of Saint John.
In witness whereof I have set my hand and affixed the official seal of the Mayor
of the City of Saint John.
PROCLAMATION
WHEREAS:World Press Freedom Day was proclaimed by the UN
General Assembly in December 1993, following the
WHEREAS:A healthy, professional news media is essential for the proper
functioning of civil society and democracy at the local,
regional, federal and international levels.
rd
WHEREAS:May 3acts as a reminder to governments of the need to
respect their commitment to press freedom, and a day of
reflection among media professionals about issues of press
freedom and professional ethics.
WHEREAS:It is an opportunity to celebrate the fundamental principles of
press freedom, to assess the state of press freedom
throughout the world, to defend the media from attacks on
their independence, and to pay tribute to journalists who have
lost their lives in the line of duty.
WHEREAS:The City of Saint John is among at least 29 municipalities
home to 13 million people in nine provinces across Canada
that have passed motions during the past two years voicing
support for journalism in aid of democracy.
NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby
proclaim May 3, 2025as in The City of Saint John.
In witness whereof I have set my hand and affixed the official seal of the Mayor
of the City of Saint John.
COMMON COUNCIL REPORT
M&C No.2025-117
Report DateApril 15, 2025
Meeting DateApril 22, 2025
Service AreaPublic Works and
Transportation Services
HerWorship Mayor Donna Noade ReardonandMembers of Common Council
SUBJECT: Curbside Recycling for Apartment Tenants
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative Officer
Michael HugenholtzJ. Brent McGovern
RECOMMENDATION
stnd
Common Council endorse 1and 2Readings of the Amendment to the City of
Saint John Solid Waste By-Law as attached to M&C 2025-117.
EXECUTIVE SUMMARY
continues to meet financial targets and surpass
environmental targets as previously reported. The introduction of garbage limits,
continued collection of compost, and introduction of curbside recycling collection
has reduced garbage being sent to the landfill by over 30%, more than doubling
expectations.
While curbside recycling has replaced decommissioned central blue bins for
residents living in single family homes to apartments of up to 4 units as of2022,
tenants of larger apartments are not assured to be provided with similar recycling
services, until2025. This report
By-Law that will compel owners of larger apartments to allowconvenient on-site
recycling collection services for Saint John apartment tenantsat minimal costs to
owners.
PREVIOUS RESOLUTION
N/A
REPORT
Circular Materials is a non-profit company approved by Recycle NB to collect
recyclable materials in the categories of paper and packagingacross New
Brunswick. Circular Materials took over curbside collection of paper, cardboard,
hard plastics, and metals from the City of Saint John in 2024.
- 2 -
Stewardship Plan, they must also
offer recycling collection services from larger apartments in the province, those
more than 4 units in Saint John, beginning in 2025. The Stewardship Plan is set up
in a way that owners of larger apartments must register in advance for Circular
Materials to begin collecting recycling.
deadline for the half of the province that
includes Saint John was January 31, 2025, with recycling collection starting May 1,
2025. In all of the Fundy Region, owners of only 54 apartments registered for
collection. This represents only 7% of apartment buildings, even assuming all 54
apartments were among the approximately 750 qualified apartments in Saint
John.
By contrast, owners of 461 apartments in the Capital Region, which includes
Fredericton, registered by the January 31 deadline, over 8 times as many as the
region that includes Saint John. Although Circular Materials relies on owners of
apartments to register, the City of Fredericton compelled owners to register via a
by-law prior to the January 31 deadline. City staff believe the by-law was the most
significant factor that led to substantially more owners registering in Fredericton
compared to Saint John.
Circular Materials has advised there will be regular registration periods where
more owners of apartments can register over time. The next registration deadline
for the half of the Province that includes Saint John is May 31, 2025, with collection
starting from that registration on November 1, 2025.
City staff are recommending adoption of a similar by-law as Fredericton, through
this report, to compel more owners in Saint John register by the May 31, 2025
deadline.
STRATEGIC ALIGNMENT
Community Energy Action Plan, is to reduce
waste that enters the landfill. This report aligns with this goal as it is expected to
increase the diversion of waste to recycling streams.
SERVICE AND FINANCIAL OUTCOMES
provide
more residents of Saint John with the opportunity to recycle. Lack of convenient
recycling options for tenants of larger apartments has been expressed as a
concern by individual members of Common Council during implementation of
WasteWise.
- 3 -
Enforcement of this by-law, should it be adopted and there is resulting non-
compliance, would require resources. Some capacity for limited enforcement of
by-laws that are the responsibility of the Public Works & Transportation
department has been approved as part of the 2025 Operating Budget.
Costs for most apartment owners would be limited to providing appropriate
space for the storage and emptying of recycling containers on-site. There is no
cost to apartment owners for provision of on-site recycling containers or
collection from them, as these costs are
model. In some cases, apartment owners may find a reduction in waste
collection costs as diversion from garbage to recycling streams occurs.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The General Counsel Office has
Solid Waste By-Law in proper form.
City staff have consulted with the Saint John Apartment Owners Association
(SJAOA). Consultation started in 2022 with implementation of WasteWise.
More recently, City staff discussed the expected by-law amendment with the
SJAOA. Details of the pending May 31 deadline, location of the online
registration form, and the pending by-law were provided to both the SJAOA and
the New Brunswick Apartment Owners Association. Circular Materials has
consulted with both associations and some owners of apartments as well.
City staff consulted with Circular Materials and the City of Fredericton in
developing this report.
ATTACHMENTS
-Law
BY-LAW NUMBER LG-7 ARRÊTÉ NUMÉRO LG-7
A LAW TO AMEND THE BY-LAW FOR THE
STORAGE, COLLECTION AND DISPOSAL
OF SOLID WASTE IN THE CITY OF SAINT
JOHN DES DÉCHETS SOLIDES SUR LE
TERRITOIRE DE THE CITY OF SAINT
JOHN
Be it enacted by The City of Saint John in Common
Council convened, as follows: City of Saint John a décrété ce qui suit :
A By-law of The A By-
law for the Storage, Collection and Disposal of Solid «
Waste in the City of Saint John enacted on the s déchets solides sur le
seventeenth day of October, A.D. 2022, is amended territoire de The City of Saint John » décrété le
by: 17 octobre 2022 est ainsi modifié :
1. Adding the following definitions at 1. Par adjonction des définitions suivantes à
Section 2: 2 :
ActClean Environment Act, « Loi » désigne la
RSNB 1973, c. C-6, as amended, and , LRN-B 1973, ch. C-6,
includes the Designated Materials ensemble ses modifications, et comprend le
Regulation Clean Environment Act, NB Règlement sur les matières désignées Loi
Reg. 2024-37; (Loi) ,
Règl. du N.-B. 2024-37; (Act)
multi- means higher « immeuble multirésidentiel » désigne les
density housing, including apartment logements à haute densité, y compris les
buildings, with five (5) or more units and immeubles dabitation comprenant au
rooming houses with more than ten (10) moins cinq logements et les maisons de
rooms; (immeuble multirésidentiel) chambres comprenant plus de dix chambres;
(multi-residential property)
Producer Responsibility Organization « organisme de responsabilité des
(PRO)-party organization producteurs »
responsible for operating the curbside de la collecte
collection and recycling of material pursuant en bordure de trottoir et le recyclage des
to the Act; (organisme de responsabilité des matières conformément à la Loi; (Producer
producteurs) Responsibility Organization)
recyclable material« matières recyclables » désigne et
recyclable containers, recyclable fibres, and comprend les récipients recyclables, les
other items or materials as set out in fibres recyclables et autres articles ou
Schedule matières tel que E qui sont
Producer Responsibility Organization; ramassés par un organisme de responsabilité
(matières recyclables) des producteurs; (recyclable material)
2. collectible solid w2. Par suppression des mots « déchets
ivsolides à ramasser » des définitions de
at section 2 and « jour de collecte de remplacement » et
replacing them with the following: de « jour prévu de la collecte » à
2 et leur remplacement par ce
qui suit :
organic material and refuse. « matières organiques et des ordures ».
- 2 -
3. Deleting paragraph (c) from the definition of 3. c) de la
2 and replacing it with the définition de « déchets solides » à
following: 2 et son remplacement par ce qui
suit :
(c) recyclable material; (déchets solides)
c) matières recyclables; (solid waste)
4. Deleting subparagraph 4(4)(a)(iii). 4. Par suppression du
sous-alinéa 4(4)a)(iii).
5. collectible solid waste 5. Par suppression des mots « déchets
be placed 4(4)(b) and replacing solides à ramasser soient déposés » à
them with the following: 4(4)b) et leur replacement par ce
qui suit :
organic material and refuse be placed.
« matières organiques et les ordures
6. solid waste soient déposées ».
shall be placed 5(1)(b) and
replacing them with the following: 6. Par suppression des mots « déchets
solides à ramasser sont déposés » à
organic material and refuse shall be
placed. ce qui suit :
« matières organiques et les ordures sont
7. Adding immediately following section 8 the déposées ».
following:
7. Par adjonction de ce qui suit,
immédiatemen 8 :
Multi-Residential Properties
8.1(1) The collection of recyclable materials shall be Immeubles multirésidentiels
done by the PRO pursuant to the Act.
8.1(1) La collecte des matières recyclables
organisme de
responsabilité des producteurs
8.1(2) An owner of a multi-residential property shall conformément à la Loi.
register with the PRO for collection services of
recyclable materials. 8.1(2)
organisme de responsabilité des
producteurs pour le service de collecte des
8.1(3) The PRO shall determine: matières recyclables.
organisme de responsabilité des
(a) the method of collection for recyclable producteurs détermine :
materials; and
a) La méthode de collecte des matières
(b) the schedule for the collection of recyclable recyclables;
materials.
b)
8.1(4) recyclables.
(a) Where the PRO has determined curbside 8.1(4)
pick-up is possible, an owner of a
multi-residential property shall provide a a) organisme de
space equipped with recycling containers responsabilité des producteurs a
where their tenants can safely deposit déterminé que la collecte en bordure
recyclable materials and the PRO may safely de trottoir est possible, le propriétaire
collect recyclable materials from the street. un immeuble multirésidentiel
fournit un espace équipé de bacs de
- 3 -
recyclage où ses locataires peuvent
déposer en toute sécurité des matières
recyclables organisme de
responsabilité des producteurs peut
ramasser les matières recyclables en
toute sécurité de la rue.
(b) Where the PRO has determined curbside
pick-up is not possible, the PRO and the b) organisme de
owner of the multi-residential property shall responsabilité des producteurs a
determine another déterminé que la collecte en bordure
property where it is safe for the recycling de trottoir nest pas possible,
containers to be located, used by the tenants organisme de responsabilité des
and accessed by the PRO for collection. The producteurs
area shall allow for the safe and efficient immeuble multirésidentiel
removal of recyclable materials by the PRO. déterminent un autre endroit sur la
propriété du propriétaire où les bacs
de recyclage peuvent être placés en
toute sécurité, utilisés par les
locataires et accessibles par
organisme de responsabilité des
producteurs pour la collecte.
efficace des matières recyclables par
organisme de responsabilité des
(c) An owner of a multi-residential property producteurs.
shall maintain the area where the recycling
containers are located clean and in good c)
condition and accessible for tenants and the multirésidentiel garde propre, en
PRO at all times. bonne condition et accessible en tout
temps par les locataires et
organisme de responsabilité des
producteurs bacs de
recyclage sont placés.
____________________________________
Mayor/Mairesse
________________________________________
City Clerk/ Greffier de la municipalité
First Reading Première lecture -
Second Reading Deuxième lecture -
Third Reading - Troisième lecture -
April 22, 2025
Her Worship Mayor Donna Noade Reardon and Councillors
SUBJECT: Proposed Municipal Plan Amendment 160 Cosy Lake Road
A Public Presentation was made on March 10, 2025 of a proposed amendment to the
Municipal Development Plan which would redesignate on Schedule A of the Municipal
Development Plan approximately 3.02 hectares of land, located at 160 Cosy Lake Road,
identified as a portion of PID 55005375, from Rural Resource Area to Stable Area; and
redesignate on Schedule B of the Municipal Development Plan approximately 3.02 hectares of
land, located at 160 Cosy Lake Road, identified as a portion of PID 55005375, from Rural
Resource to Rural Residential, to allow for the subdivision of the subject property into three
unique residential properties.
The required advertising has been completed and attached you will find a copy of the public
notice and application. No letters of opposition, or support were received.
If Council wishes, it may choose to refer the matter to the Planning Advisory Committee for a
report and recommendation and authorize the necessary advertising with a Public Hearing to
be held on Monday, June 2, 2025 in the Council Chamber at 6:30 pm, or not to proceed with
the proposed amendment process and adopt a resolution to deny the application.
Respectfully submitted,
Jonathan Taylor
City Clerk
PROPOSED MUNICIPAL PLAN AMENDMENT
RE: 160 Cosy Lake Road (PID 55005375)
Public Notice is hereby given that the Common Council of The City of Saint John intends to
consider an amendment to the Municipal Development Plan that would:
1. Redesignate on Schedule A of the Municipal Development Plan approximately 3.02
hectares of land, located at 160 Cosy Lake Road, identified as a portion of PID 55005375,
from Rural Resource Area to Stable Area as illustrated below.
2. Redesignate on Schedule B of the Municipal Development Plan approximately 3.02
hectares of land, located at 160 Cosy Lake Road, identified as a portion of PID 55005375,
from Rural Resource to Rural Residential as illustrated below.
REASON FOR CHANGE:
To allow for the subdivision of the subject property into three unique residential properties.
A public presentation of the proposed amendment will take place at a regular meeting of
Common Council, to be held in the Council Chamber at City Hall on Monday, March 10, 2025.
Written objections to the proposed amendment may be made to the Council, in care of the
undersigned, by Wednesday, April 9, 2025.
Enquiries may be made at the office of the City Clerk or Growth & Community Services, City
Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 6:00 p.m.,
Monday through Thursday, inclusive, holidays excepted.
Jonathan Taylor, City Clerk
(506) 658-2862
PROJET DE MODIFICATION DU PLAN MUNICIPAL
OBJET : 160, chemin Cosy Lake (NID 55005375)
Par les présentes, un avis public est donné par lequel le conseil communal de ville de Saint
:
1. redésigner environ 3,02 hectares de
terrain, située au 160, chemin Cosy Lake, identifié comme une partie de NID 55005375, qui
passera de secteur de ressources rurale à secteur stable, comme illustré ci-dessous.
2.
terrain, 160 chemin Cosy Lake, identifié comme une partie de NID 55005375, qui passera
de ressources rurales à résidentiel rural, comme illustré ci-dessous.
RAISON DE LA MODIFICATION:
Permettre la subdivision de la propriété en question en trois propriétés résidentielles uniques.
lundi 10 mars
2025. Les objections écrites à la modification proposée peuvent être présentées au Conseil,
mercredi 9 avril 2025.
Les demandes de renseignements peuvent être présentées au bureau du greffier de la
municipalité ou aux Services de croissance et de développement communautaire, Hôtel de ville,
15, carré Market, Saint John (N.-B.), entre 8 h 30 et 18 h 00, du lundi au jeudi, inclusivement,
les jours fériés exclus.
Jonathan Taylor, greffier de la municipalité
(506) 658-2862
COUNCIL NOTICE OF MOTION
Received DateMarch 31, 2025
Meeting DateApril 7, 2025
Open or ClosedOpen Session
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Internal Audit of Winter Management Plan
Primary AuthorInput from CouncilInput from Staff
Councillor SullivanCouncillor Norton
PROPOSED MOTION:
Council request that the finance committee add
its list of internal audits. Finance committee isasked to consider this request at their next meeting.
BACKGROUND INFORMATION:
This past meeting, council received an update on the state of our Winter Management Plan as we end the
winter of 2024/25. Concerns were expressed that despite our efforts the city would need to either change
expectations for the plowing of our streets and sidewalks or invest more money into the service.
The City of Saint John has added an internal audit service in recent years. This service has applied best-
practice techniques to investigate and recommend improvements to services both internal to the city and
supported ABC related services. Before either adjusting expectations orchanging the budget for the Winter
Management Plan we should apply this service to help identify possible opportunities that can support
improvement to the service.
STRATEGIC ALIGNMENT:
This aligns with the Council priorities of aƚǝĻ and tĻƩŅƚƩƒ
SERVICE AND FINANCIAL OUTCOMES:
Potential to improve the service without significant changes to budget
INPUT FROM OTHERS:
Greg Norton
ATTACHMENTS N/A
COMMON COUNCILREPORT
M&C No.2025-100
Report DateApril 17, 2025
Meeting DateApril 22, 2025
Service AreaGrowth and Community Services
HerWorship Mayor Donna Noade ReardonandMembers of Common Council
SUBJECT: Process Change for Planning Advisory Committee Meetings
AUTHORIZATION
Primary AuthorCommissioner/Dept. Chief Administrative
HeadOfficer
Jennifer KirchnerAmy Poffenroth/J. Brent McGovern
Pankaj Nalavde
RECOMMENDATION
RESOLVED, that the Mayor, on behalf of Common Council, issue a letter to the
Planning Advisory Committee(PAC)directing the Committee to limit the use of
Public Hearings to only those planning applications for which the PAC is the
designated hearing body. These shall include applications pertaining to
Conditional Use, Non-Conforming Use, Similar or Compatible Use, and Variances
under the jurisdiction of the PAC.
EXECUTIVE SUMMARY
The purpose of this report is to inform Common Council of the benefits of
streamlining the operations of Planning Advisory Committee (PAC) meetings by
eliminating Public Hearings forplanning applications that are not required to
undergo such hearings under the Community Planning Act (CPA or "the Act").
The proposed process changeis intended to:
Align theplanning application process with the requirements of the
Community Planning Act (CPA).
Eliminate duplicate Public Hearings conducted by the PAC for applications
that also require a Public Hearing by the Common Council.
Reinforce the role of the PAC as atechnical advisory body.
Align the planning applications process with best practices established by
New Brunswick municipalities.
The proposed change will enhance the efficiency of PAC meetings while preserving
opportunities for public input on applications.
PREVIOUS RESOLUTION
N/A
- 2 -
REPORT
As part of ongoing efforts to improve and streamline the operations of the One
Stop Development Shop, staff conducted a review of PAC operations. The
assessment focused on alignment with the Community Planning Act (CPA) and
compared practices with other New Brunswick municipalities, including Moncton
and Fredericton.
Community Planning Act (CPA)
The CPA outlines the legislative requirements for the processing of planning
applications. This includes the establishment and duties of a Planning Advisory
Committee (sections 3 to 8), the process for considering applications under the
Zoning By-Law (sections 55-56; 60-61), and the process for amending by-laws
(sections and 109 to 119).
Paragraph 111 of the CPA establishes the use of Public Hearings as part of the
legislative process for the consideration of By-Laws, including the adoption and
amendment of Municipal Plans and Zoning By-Laws. The CPA identifies the use of
Public Hearings as part of the By-Law process, a function of Council, indicating that
Public Hearings are to be held during a Common Council Meeting.
Paragraph 110 of the Act requires that Council request the written views of a
Planning Advisory Committee for the creation and adoption of these by-laws. The
CPA provides that the role of the Planning Advisory Committee (section 4) is to
advise and make recommendations to Council related to community planning. The
legislation does not include a provision for PAC to hold Public Hearing or to request
feedback from the public on these applications where they act in an advisory role.
Regarding other application types, such as variances to the Zoning By-Law, the CPA
does not mandate the holding of Public Hearings. The CPA does allow, but not
require, (section 56) that PAC can notify landowners and to provide an
opportunity for the public to provide feedback.
The current process that PAC follows is that all applications include a public
hearing component. This is a long-standing practice that is not required within the
legislative framework established by the CPA. This results in the duplication of
Public Hearings for those applications that require legislatively-mandated Public
Hearings by Council.
- 3 -
New Brunswick Best Practice
As part of this assessment, staff consulted with the New Brunswick Department
of Environment and Local Government and the Planning Directors of the Cities of
Moncton and Fredericton. The City of Moncton limits the use of Public Hearings
to those applications where PAC is the hearing body. This would be limited to
applications such as Conditional Uses, Non-Conforming Uses, Similar or
Compatible Uses, PAC Variances, etc. For subdivision applications and those
applications where a Public Hearing forms part of a Common Council Meeting, the
public is encouraged to provide written feedback and to participate during the
Public Hearing at Common Council.
The City of Fredericton currently operates similarly to the City of Saint John, by
holding Public Hearings for all applications. In 2024, it was noted that the City of
Fredericton was reviewing their existing process, but no changes have been made
at this time.
The Department of Environment and Local Government assessed the rezoning
process undertaken by eight Municipalities in New Brunswick. Of these
municipalities, only two incorporated a Public Hearing at PAC, which are the cities
of Fredericton and Saint John. There is a general benefit in amending our
processes to better align with our counterparts across the province, which will
help ensure that all applicants are treated fairly and consistently across the
province. A summary of their findings is included as an Attachment to this report.
The Department has also advised that the role of PAC is to serve as a technical
body, providing technical expertise and guidance in the planning and
development process. Their role is to be devoid of political influence or personal
bias. Through incorporating a Public Hearing component into these processes
where they are providing recommendations, it introduces elements that can
detract from their role as a technical body.
It is proposed that the operations of PAC be updated to better align with the intent
of the CPA and Provincial best practices. With these changes, there will be a
number of benefits:
Eliminate the duplication of Public Hearings while still facilitating public
feedback on planning applications taken before PAC.
Renewed focus on the importance of the Common Council Public Hearing,
which is meant to serve as the primary opportunity for direct verbal
feedback to be provided directly to the approving authority.
- 4 -
Members of the public will be able to focus their energy and time on a
single public hearing, ensuring that all verbal feedback is provided directly
to those rendering the decision. This will reduce the time and energy
demand on the public regarding feedback on applications.
Provide a streamlined process for the applicant, allowing them to focus on
the technical components of their application at PAC.
Refocus the role of PAC as a technical body, allowing PAC to concentrate
their time and effort on the technical aspects of their role.
Streamline the operation of PAC Meetings which can allow for more
applications to be assessed per meeting which can result in quicker
turnaround times for applications.
Allow staff to incorporate technical training into the Agenda.
The following chart summarizes the key changes being proposed.
Application Type Current Process Proposed Process
Adoption and
Public Hearing at PAC No Public Hearing to occur
Amendment to the
and Common Council. at PAC, but the Applicant
Municipal Plan
will be available to answer
questions.
Adoption and
Public Hearing to only occur
Amendment to the
at the Common Council
Zoning By-Law
Meeting.
Amendments to Feedback provided
Feedback provided through
Section 59 Conditions through written
written submissions to be
submissions.
provided to PAC and
Secondary Plan
Common Council.
PAC Variances
Public Hearing at PAC. Public Hearing at PAC.
Similar or Compatible
Feedback provided Feedback provided through
Use
through written written submissions to be
Conditional Use submissions. provided to PAC.
Non-Conforming Use
LPP Release
Public Hearing at PAC. No Public Hearing to occur
at either PAC or Common
Subdivisions
Council Meetings.
Feedback provided Feedback provided through
through written written submissions to be
submissions. provided to PAC and
Common Council.
Applicant to be available at
PAC to answer questions.
The proposed changes will align the operations of the PAC with the legislative
requirements set forth in the CPA, while still providing opportunities for the public
- 5 -
to provide feedback on applications. As shown in the chart, the proposed process
will continue to provide an opportunity for written feedback to be submitted and
considered as part of the PAC Meeting. Staff is proposing that the applicant will
continue to be available to answer questions raised by PAC, as this will ensure that
any questions of a technical nature can be addressed.
While this change will not directly reduce overall processing timelines, it will allow
more applications to be considered at each PAC Meeting, it will eliminate
duplicate procedures contrary to the CPA and will directly tie the use of Public
Hearings to the entity with jurisdictional authority over each type of planning
application. Common Council has the ability to consider feedback provided
throughout the application process, including the Public Hearing, and to request
rd
the applicant make changes to their application prior to the completion of 3
Reading.
Coinciding with this proposed change, staff is researching and identifying
opportunities to improve the public engagement and consultation requirements
of planning applications. This includes updating the notification process to include
a Comment Form for written feedback, which will request feedback on specific
themes and topics. Also being considered is the creation of a standardized
Developer-Community Engagement criteria, that would be based on the type and
scale of the proposed development.
STRATEGIC ALIGNMENT
Through implementing the proposed process change, it will help achieve some of
the objectives established within the City -Year Strategic Plan.
This includes:
Grow our property tax base by 3% annually, including at least 1% of new
build assessment.
Deliver excellence in serving our customers in defined service levels
Focus on continuously improving as a high-performance public service
organization.
SERVICE AND FINANCIAL OUTCOMES
The proposed changes to Planning Advisory Committee (PAC) meetings align the
process with the Community Planning Act (CPA), eliminate duplicate hearings, and
reduce meeting length. This will allow PAC members to focus on the technical
aspects of applications in their advisory role. The resulting efficiencies will enable
staff to reallocate time, process more applications, and reduce the need for
Special PAC Meetings.
- 6 -
In addition, the streamlined process will allow members of the public to focus their
energy and time on a single Public Hearing, rather than needing to duplicate their
efforts for two separate meetings.
As part of a broader initiative, staff will be developing and arranging ongoing
training for members of the PAC to ensure that they have the support needed to
fulfill their role. This will include onboarding of new members, training on City
Plans and Policies, and other training associated with board operations including
bias and good decision making.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input was gathered from the General Counsel Office, the New Brunswick
Department of Environment and Local Government, the City of Fredericton and
the City of Moncton.
ATTACHMENTS
Rezoning Analysis Department of Environment and Local Government
Letter to the Planning Advisory Committee
application process as part of the rezoning
-
political.
-
English Communities.
-
Some LG and RSC include a detailed preprocess.Some LGs use websites, others use newspapers, and some utilize billboards at the project site.The order of PAC/PRAC and public hearing varies
between LG and RSCIn some cases, members of the council are part of this committeeStaff presents planning report to the committeePAC role mixed of technicalIn some cases, the time when
the council receives the draft, assigns public hearing dates, and authorizes notification counts as the first reading.The order of the steps for Planning Report Preparation and Notification
and Public Hearing Preparation varies.The order of occurrence of PAC and public hearingSome local governments (LGs) perform certain steps simultaneously, while others follow them sequentially.There
are variations in the level of detail required for an applicationMaterials used to display the rezoning process to the public are sometimes nonexistent.Checklist of requisites.Some
local governments do not engage in interdepartmental consultation. Furthermore, some even establish internal review committees for controversial cases.French Communities Planning Director
of LG varies, in some cases is Staff, consultant or from RSC.
public hearing.
6 months.
-
PAC is open to the hearing the public. Having two (2)
Publicly advertisement of proposals for a specific period to inform the public and hold a public hearing to consider all written objections.Some neighbors show support but mostly objectionsNimbyism.6
of 8 Municipalities have PAC before the All the RSC analyzed, do PRAC before public hearing.In 2 cases public hearing.Average of 3Longer timelines if requires amendment.CPA is used
as a guide to define their rezoning process, including public notification, PAC review, public hearing, and the readings (first, second, third).The registration/after approval process
is similar throughout, it is inferred that there is greater clarity in the CPA for this stage of the process.Demographic changes and new needs emerge in most communities.Governance
challenges arise for new municipalities or existing municipalities transitioning to new requirements due to the reform.
Application ProcessPublic NoticePublic HearingPAC/PRACDecision Making Bodies (COUNCIL)TimelinesProcedureRequirementsUnique Factors
Planning Advisory CommitteeApril 22,
2025
City of Saint John
Dear Chair Mitchell and members of the Planning Advisory Committee,
I am pleased to write to you on behalf of Common Council. The Planning Advisory
Committee (PAC) plays a critical role in planning and development in Saint John, and
Common Council values the advice you provide to us, and the decisions you makeon
planning matters aswe work toward a common vision to create a healthy, vibrant,and
well-planned City.
As you know, the last few years has marked a period of growth in the City. With this, your
role as an advisory body continues to serve animportant role inthe planning approval
processas you provide advice and render decisions on diverse planning applications.We
appreciate your dedication and commitment as important volunteers within the City.
10-Year Strategic Plan commits to delivering excellence in customer service
whilealso continually improving as a high-performance public service organization. In
order to achieve these objectives, the City looks to our counterparts in New Brunswick to
identify best practices and opportunities to improve our operations.
Over the last several months, staff hasresearchedthe operations of PAC in our
neighbouring communities, as well as the legislative framework established in the
Community Planning Act.The focus of this research has been the use of Public Hearings
at PAC Meetings.
The Community Planning Actauthorizes the use of Public Hearings for the consideration
of By-Lawsincluding the Municipal PlanandZoning By-Law. Specifically, Public Hearings
are identified as a function of Common Council. TheActdoes not include a provision for
PAC to hold a separate Public Hearing for those files in which they serve an advisory role.
For those applicationswhere PAC is the approving authority, such as PAC Variances, the
Actallows PAC to notify landowners and gather written or verbal feedback from the public.
As part of this research, the City consulted with the New Brunswick Department of
Environment and Local Government as well as the Planning Directors of the Cities of
Moncton and Fredericton. Of the eightmunicipalities investigated, onlythe Cities of Saint
John and Fredericton incorporate a second Public Hearing at PAC for applications in
which PAC is not the approving authority.
The role of PAC, as identified by the Province, is to serve as a technical body, providing
technical expertise and guidance in the planning and development process. Their role is
to be devoid of political influence or personal bias. With the incorporation of additional
Public Hearings, it introduces elements that can detract from their technical role.
In order to align with the requirements of the Community Planning Act and operational
best practice in New Brunswick, Common Council is directing that the use of Public
Hearings be limited to those planning applications under which the Planning
Advisory Committee is the hearing body. The chart below outlines the proposed
process change.
Application Type Current Process Proposed Process
Adoption and
Public Hearing at PAC and No Public Hearing to occur at
Amendment to the
Common Council. PAC.
Municipal Plan
Feedback provided through Public Hearing to only occur at
written submissions. the Common Council Meeting.
Adoption and
Feedback provided through
Amendment to the
written submissions to be
Zoning By-Law
provided to PAC and Common
Amendments to
Council.
Section 59
Applicant to be available to
Conditions
answer questions.
Secondary Plan
PAC Variances
Public Hearing at PAC. Public Hearing at PAC.
Feedback provided through Feedback provided through
Similar or
written submissions. written submissions to be
Compatible Use
provided to PAC.
Conditional Use
Non-Conforming
Use
LPP Release
Public Hearing at PAC. No Public Hearing to occur at
either PAC or Common
Feedback provided through
Subdivisions
Council Meetings.
written submissions.
Feedback provided through
written submissions to be
provided to PAC and Common
Council.
Applicant to be available to
answer questions.
This change will streamline the processing of our planning applications, eliminate
duplicate processes and will align our operations with the requirements established within
the Community Planning Act. This change will give a renewed focus to public feedback
being provided directly to the approving authority, will allow members of the public to focus
their time and energy on a single public hearing, and will enable PAC the opportunity to
operate as a technical body.
We recognize that these changes represent a departure from your current operations but
believe that these changes will provide an opportunity for PAC to focus on their role as a
technical and advisory body.
Thank you for understanding as we transition to align ourselves with best practices,
Donna Noade Reardon
Mayor
CƩƚƒʹCity of Saint John, New Brunswick <webform-noreply@saintjohn.ca>
{ĻƓƷʹ Friday, April 4, 2025 1:14 PM
ƚʹ Common Clerk <commonclerk@saintjohn.ca>
{ǒĬƆĻĭƷʹ Webform submission from: Request to Present to Council Form
\[ External Email Alert\] **Please note that this message is from an
external sender. If it appears to be sent from a Saint John employee,
please forward the email to spamsample@saintjohn.ca or contact the IT
Service Desk.**
Submitted on Fri, 04/04/2025 - 13:14
Submitted by: Anonymous
Submitted values are:
About Person/Group Presenting
First Name:
Kevin
Last Name:
Willis
Name of Organization/Group (where applicable):
Canadian Hemochromatosis Society
Address:
Moncton, New Brunswick. E1E 2W9
Canada
Day Time Phone Number:
Email
If you do NOT wish to have your personal information (address, phone number,
email) become part of the public record, please check this box.
No
About your Request
Topic of Presentation:
Request to illuminatea Landmark in Recognition of Hemochromatosis Awareness
Week (June 1 -7, 2025)
Purpose for Presentation (what is the ask of Council):
condition that causes the body to absorb excessive iron from food. Over time, this
excess iron is stored in vital organs such as the liver, heart, and pancreas, leading to
serious complications, including liver disease, heart problems, diabetes, and joint pain.
If left undiagnosed and untreated, hemochromatosis can result in severe organ damage
and even premature death. However, with early diagnosis and regular treatment -
primarily through therapeutic blood donation -those affected can lead healthy lives.
Despite being one of the most common genetic disorders in Canada, affecting
approximately 1 in 300 Canadians of Northern European descent, hemochromatosis
remains underdiagnosed. Increased awareness is crucial to encouraging early testing
and treatment, ultimately saving lives.
Lighting up alandmark in St. John would serve as a powerful visual reminder of the
importance of hemochromatosis awareness and would help educate the community
about this often -misunderstood condition.
Background Information:
The Canadian Hemochromatosis Society is a registered charity that provides support,
information and community to people affected by iron overload and their families.
Today, the Society has representatives in most provinces of Canada, and members in
sixteen countries.
Are you making a request for funding?
No
CƩƚƒʹCity of Saint John, New Brunswick <webform-noreply@saintjohn.ca>
{ĻƓƷʹ Wednesday, April 16, 2025 12:46 PM
ƚʹ Common Clerk <commonclerk@saintjohn.ca>
{ǒĬƆĻĭƷʹ Webform submission from: Submission to Council Form
\[ External Email Alert\] **Please note that this message is from an
external sender. If it appears to be sent from a Saint John employee,
please forward the email to spamsample@saintjohn.ca or contact the IT
Service Desk.**
Submitted on Wed, 04/16/2025 - 12:46
Submitted by: Anonymous
Submitted values are:
About Person/Group Submitting
First name
Christopher
Last name
Watson
Mailing Address
Saint John, New Brunswick. E2M7H6
Telephone
5063494575
Email
chris.watson@unb.ca
If you do not wish to have your personal information (address, phone number,
email) become part of the public record, please check this box.
No
About your Submission
Topic of submission
Lorneville land redesignation for the proposed Spruce Lake Industrial Park expansion
Purpose for submission (what is the ask of council):
I would ask council to remove the agenda item for the May 12, 2025 common council
meeting concerning the redesignation of land in Lorneville; recommend that city staff
restart the planning process for the Spruce Lake Industrial Park expansion, this time
with meaningful involvement and consultation of Lorneville residents from step 1; and in
this planning process, give serious consideration to the use of alternative land that does
not profoundly and permanently impact the residential community of Lorneville, and
does not remove the extremely valuable ecological services that 1590 acres of forests
and wetlands have provided to this community for 200 years. Please also remind Saint
John City Staff that while poorly planned development may result in immediate gains, it
seriously undermines community confidence in government and the future economic
opportunities of our city.
Executive summary
Job creation, development, and economic growth are essential to our city. But
absolutely critical to long-term economic growth and a healthy, liveable city is citizen
trust in government. Myself and many Lorneville residents currently hold a deep distrust
of municipal and provincial governments stemming from land expropriation and
properties blindsided the residents of Lorneville. Residents were notified of imminent
land redesignation and development by letters delivered in blank, unaddressed
envelopes, with no prior community consultation. Through several meetings with
community members, city staff failed to address or even acknowledge the primary
concerns of residents, including a nonsensical plan to infill a massive 130-acre swath of
wetlands on ground that slopes towards Lorneville, 150 meters from residential
properties. There has been no apparent serious consideration of other development
locations that do not profoundly and permanently transform this historic fishing
community, home to generations of families for more than 200 years. The extremely
valuable ecological benefits that these forests and wetlands provide for our community
have been ignored and intentionally downplayed in the EIA, which city staff are using to
the industrial park expansion and there has been no indication or assurances that basic
and important steps to protect residential water wells such as a well survey and
hydrogeological assessment will be conducted. There has been no acknowledgement
or concern for the climate change resilience functions that 1500 acres of mature forest
and wetlands provide for this extremely vulnerable coastal community. Inexplicably, the
area for redesignation includes a provincially significant wetland within the community,
which are provided t
The residents of Lorneville are hurt and angry. Community stress, anger, and mistrust of
the city grows stronger with each day this plan progresses. I recognize that you want to
create jobs for your children and future generations of this city, but we also want to
ensure that our children have clean drinking water and a sustainable community to live
in. And Lorneville residents have not received those assurances, even 10 months after
they were first notified of this plan. Expand the industrial park, create jobs and growth,
but please do it properly. Please immediately recognize the flawed, rushed nature of
this plan and the direct risk it poses to the community of Lorneville.
I would ask council to remove the agenda item for the May 12, 2025 common council
meeting concerning the redesignation of land in Lorneville; recommend that city staff
restart the planning process for the Spruce Lake Industrial Park expansion, this time
with meaningful involvement and consultation of Lorneville residents from stage 1; and
in this planning process, give serious consideration to the use of alternative land that
does not profoundly and permanently impact the residential community of Lorneville,
and does not remove the extremely valuable ecological services that 1590 acres of
forests and wetlands have provided to this community for 200 years. Please also remind
Saint John City Staff that while poorly planned development may result in immediate
gains, it seriously undermines community confidence in government and the future
economic opportunities of our city.
Document Uploads
Letter to Common Council - April 16 2025.pdf (119.95 KB)
M&C No.2025-121
Report DateApril 10, 2025
Meeting DateApril 22, 2025
Service AreaGeneral Counsel
SUBJECT: Temporary License Agreement for Kent Homes on 100 Boars Head
Road
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
A Request to use land at 100 Boars Head Rd during the months of May and June
2025 was received by Kent Homes in March 2025. Kent Homes is supplying 13
modular units for each of the two 10-unit residential buildings being constructed
for HousingNB at 300 Boars Head Road.Assembly for the first building is
scheduled for mid-May and the second building is mid-to-late June. There will be
activity in early May when the 13 components are brought to 100 Boars Head Rd
and unloaded. The activity will be repeated in early June for the second building.
COUNCIL RESOLUTION
That the City enter into a License Agreement with Kent Homes, a division of JDI
Ltd., generally in the form as presented to Committee of the Whole at its meeting
held April 17, 2025,for the short-term use of City-owned land located at 100 Boars
Head Road by Kent Homes for construction laydown area from May 1-June 30,
2025, and that the Mayor and Clerk be authorized to execute the said License
Agreement and any other documents ancillary thereto.
M&C No.2025-1 16
Report DateApril 10, 2025
Meeting DateApril 22, 2025
Service AreaGrowth and Community
Services
SUBJECT: City Market Lease Renewal –H&S Meats
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
H&S Meats hascompleted their first 5-year lease at the City Market, and the City
is happy to be renewing alease with this family-ownedbutcher shop in the heart
of the historic City Market for another 5 years, commencing on May 1, 2025.
COUNCIL RESOLUTION
NOW THEREFORE BE IT RESOLVED that the City renew the Lease generally in the
form as presented to Committee of the Whole at its meeting held April 22, 2025,
for stalls “No. 12, 13 and 14” in the City Market with H&S Meats Uptown Market
Ltd., dba H&S Meats.
FURTHER BE IT RESOLVED that the Mayor and City Clerk be authorized to
execute any necessary documents.
COMMITTEE OF THE WHOLEREPORT
M&C No.2025-108
Report DateApril 16, 2025
Meeting DateApril 22, 2025
Service AreaCorporate Services
HerWorship Mayor Donna Noade ReardonandMembers of Common Council
Village of Fundy-St. MartinsBoundary Alteration Request
SUBJECT:
CLOSED SESSIONDISCUSSION REASON
This matter is to be discussed in closed sessionpursuant to the provisions of
subsection 68(1)(c,d) of the Local Governance Act.
OPEN SESSION RESOLUTION REQUIRED?
Yes, resolution and full report to be added to open session
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrative Officer
Melanie Tompkins, Michael Hugenholtz/Ian J. Brent McGovern
Michael Hugenholtz, Fogan/Kevin Fudge
Ian Fogan and Kevin
Fudge
RECOMMENDATION
That the CAO be directed to send a response to the Local Governance Commission
on the City’s behalf indicating support for Fundy St. Martins’ revised request under
the Local Governance Commission Act for a boundary alteration, as described in
the report to Committeeof the Whole at its meeting held April 22, 2025.
EXECUTIVE SUMMARY
The purpose of this report is to seek direction from Council on the City’s response
to aproposed boundary alteration request made to the newly created Local
Governance Commissionby the Municipality of Fundy St. Martins.The proposed
adjustment would remove a4.87square kmarea of land from the City’s territorial
limits, which includesstreets, private properties, City owned landsand other
public infrastructure. A financial analysis of the operational savings, capital
reinvestment requirements, and tax base reduction shows a positive net present
value of $1.79Mover 80years. Thisis a high-level analysis only and relies on a
number of assumptionsover a long period of time. The financial case supporting
this change is high leveland should be considered effectively a break-evengiven
the duration of time that it covers.
In the short term however, there are considerablecapital improvementsthat will
need to be made. This analysis also does not take into account potential savings
or opportunity costs for Protective Services,which would only improve the
picture. For this reason,staff are recommending that the City consentto the
proposed boundary alterationrequest.
PREVIOUS RESOLUTION
Committee received a report on this subject from the General Counsel at the
January 13, 2025 meeting with a ‘receive and file’ recommendation.
STRATEGIC ALIGNMENT
The recommendation in this report alignswith the Council priority of Perform.
REPORT
As part of the Municipal Reform, the Higgs government created the Local
Governance Commission via the Local Governance Commission Act (hereinafter
“the Act”). This act was proclaimed and came into force on May 15, 2024. The
Commission is a neutral, arm’s length expert body tasked with ruling or making
recommendations to the Minister relating to local governments, regional service
commissions and rural districts. It has been operational since May 2024. Its
website can be accessed here: Local Governance Commission Of New Brunswick
The objects and purpose of the Commission are listed at s. 4 of the Act. They
include: providing support and assistance to local governments and RSCs,
providing advice and recommendations to the Minister on any matter related to
local governments, RSCs andrural districts, investigating matters within its
jurisdiction (which include conflicts of interest, code of conduct matters and
financial audits) and any other functions assigned by the Minister.
Section 49 of the Act provides that proposals shall be submitted to the
Commission for restructuring a local government (including incorporations,
amalgamations, annexation and decrease in territorial limits requests). Such
requests are no longer to be made to the Province directly. The Act describes the
process involved in making such a request.
Fundy St. Martins has filed a proposal with the Commission pursuant to s. 49 of
the Act. Following the filing of this proposal, the process mandated by the Act, is
followed, which is summarized below:
1.The applicant files a restructuring request and must include the reason for
the request and the plan with respect tostakeholder engagement/public
consultation, among other things(s. 49(3));
2.When it receives a proposal that meets the requirements of the Act, the
Commission notifies the Minister and all local governments, RSCs and
other entities impacted by the request (s. 49(4)) –\[1st notice\]
3.After completing stakeholderengagement/public consultation,the
applicant must file a report with the Commission outlining the outcome of
the public consultation.(s. 50(1))
4.The Commission posts the report to its website for a minimum of 30 days
(s. 50(2)), and notifies impacted local governments, RSCs and the Minister,
nd
sharing with them the report from the applicant (s. 50(3)) - \[2notice\]
5.Impacted local governments and RSCshave 40dayspost the posting of the
report to the Commission’s websiteto provide a response (outlining
whether they support the request, object to it, why, etc.) and file it with
the Commission(s. 50(4)).
6.The Commission then considers alltheinformationreceivedand makes a
recommendation to the Ministerwithin 45 days following the expiry of the
above noted 40-day period to file responses to the request, and notifies
rd
impacted local governments of this recommendation –\[3notice\].
There is no hearing before the Commission.The Commissionmakes
recommendationsto the Ministerbased entirely on written information received.
It is therefore crucial for impacted local governments to submit their responses
within the timeline mandated by the Act.
Fundy St. Martins’ original boundary alteration request covered a 7.46square km
area of land and included a portion of airport lands. The lands impacted by the
original request are shown in Figure 1 below.
Figure 1: OriginalProposed Boundary Adjustment
After some discussions with the Local Governance Commission, staff met with the
CAO of Fundy St. Martins’ to go over the request and discuss their needs, and
staff’s concerns. Following these discussions, Fundy St. Martins’ adjusted the
subject area which encompasses now4.87 square km and is shown in Figure 2
below. The revised area of land impacted by the request is now 35% less than the
original request, and excludes airport lands.
Figure 2: Revised Proposed Boundary Adjustment
This proposed boundary change will impact service delivery and infrastructure on
a number of streets including Barnesville Road, St. Martins Road, Garnett
Settlement Road, Clover Valley Road and Range Roadwhich total approximately
20 lane-km. A further analysis of these impacts is outlined below.
Service Delivery
Regular service delivery in this area includes summer and winter maintenance of
the streets, maintenance of ditches and culverts, and collection of solid waste.
Staff estimated theannual service costsfor this work which wasinput into the
financial analysis presented below. This analysis was based on the incremental
proportionate cost for this workusing the 2025 operating budget.
Asset Management
The following assets and their related deficitsare included here;
AssetQuantityUnitsDeficit
Culverts61ea$362,000
Storm Catch
Basin1ea$2,500
Guiderails206m$48,480
2
Roads16120m$1,612,000
Total$2,024,980
Much of the business case for approving or opposingthe boundary adjustment
requestrelies upon the assumption that, at some point, Council would choose to
renew the infrastructure in this area. Given the distance between the impacted
area andthe City centre and the very few impacted City of Saint John residents
from the infrastructure, there is no intention of asset renewal in thelong-term
capital investment plan.
The change in boundary would see the infrastructure deficit of approximately
$177 Million reduced by $2 Million, a 1% improvement in the overall
infrastructuredeficit for the General Fund. There is also land owned by the City of
Saint John within the impactedarea and while retaining watershed land, this
analysis does not include one-time benefit of selling City land outside of the
watershed.
The cost/benefit from a Saint John citizen standpoint is also not very favourable
as the majority of users of the infrastructure noted above, are from commuters
who are not residents of Saint John.
Saint John Water
Saint John Water also reviewed the proposed boundary changeas there are some
lands, owned by the City within the proposed area, that are part of the watershed.
See figure 3below.
Figure 3: Watershed lands in relation to Revised Proposed Boundary Adjustment
Saint John Water proposesto retain ownership of the lands in the watershed,
similar to other watershed lands outside the City boundaries. The majority of the
is wetland.A significant portion of the proposed area(1.97 sq. km of the 4.87 sq.
kmor 40.5%)would have environmental constraints that would limit future
development.See figures 4&5 below.
Figure 4: Watershedandwetlands in relation to Revised Proposed Boundary Adjustment
The following also shows the City owned land in relation to the wetland.
Figure 5: City owned land, wetland and watershed lands in relation to Revised Proposed Boundary Adjustment
Public Consultation and Next Steps
As mentioned above, part of the process under the Local Governance Commission
Act requires that the local government making a boundary alteration request
conduct public consultation and submit a report to the Commission following
same, outlining the request and the result of the consultation. Fundy St. Martins’
conducted public consultation, the details of which are outlined in their draft
report to the Commission, a copy of which is attached hereto.
As part of the public consultation request, Fundy St. Martins’ shared with the
public the 4.87 square km area of lands shown in Figure 2 above. The report states
that those residents who attended the in-person Public Information Session held
on March 18, 2025, generally expressed support for the change and showed an
interest in have their property becomingpart of the village of Fundy-St. Martins’.
Should Council support the request and adopt staff’s recommendation, the next
step will be for Fundy St. Martins’ to file its report with the Commission. They
have agreed to hold off submitting their report until after Saint John Common
Council considers the matter and decides whether to support it. The intent is for
the request to be submitted, ideally, with the City’s consent. Such a scenario
would increase the likelihood of the Commission recommending, and the Minister
approving, the request.
Fundy St. Matins’ intends to file their report the week of April 21, following
Council’s meeting. If Saint John does not consent, it will have 45 days from the
date the report is posted to the Commission’s website to submit a response to the
request for the Commission’s consideration. If Saint John consents, staff will
simply send a short letter to the Commission advising of the Saint John’s consent.
Following this, the Commission will consider the matter and make a
recommendation to the Minister, which it will share with the impacted
stakeholders. If the Commission makes a favorable recommendation, and the
Minister supports the recommendation, an amendment to the Local Governments
Establishment Regulation 2022-50 would be proposed by the Minister. If this
proposed amendment is approved by the Cabinet, it would be enacted, and the
boundary of both impacted local governments would be amended accordingly.
The City would then have to amend its By-Law Relating to the Composition and
the Election of the Common Council to reflect the changes in its boundaries in
Ward 4, and the service changes noted above would take effect.
Finally, we note that the August 2019 Sustaining Saint John-A 3-Part Plan
contemplates, as part of the actions listed to address the City’s Structural
Challenges, a potential reduction in the City’s territorial boundaries.
SERVICE AND FINANCIAL OUTCOMES
A high-level financial analysis was completed for this proposal with following
assumptions used:
1)Considered 80 years period for the analysis to cover first complete capital
replacement cycle of the assets under proposal.
2)Savings in current estimated infrastructure deficit of the capital assets
under proposal will realize as soon as the proposal will be accepted.
3)Property tax revenue and routine maintenance costs will increase by 3%
year over year.
4)Discount rate used to calculate net present value is 4% which is current
average borrowing rate for the Cityof Saint John.
5)Capital costs for resurfacing of roads will be incurred after every20 years.
Financial analysis summary:
1)Based on the assumptions in the model, overa period of 80 years, City of
Saint John is estimated tosave approx. $1.79million in today ‘s valueif
the proposal will be accepted.
2)Summary of $1.79million savingstoday over a period of 80 yearsis as
follows:
a.Loss of property tax revenue ($4.69) million
b.Savings in maintenance costs $2.31 million
c.Savings in upfront infrastructure deficit reduction $2.03million
d.Savings in resurfacing capital costs$2.14 million
Potential costs savings/revenue loss/funding lossnot considered in the analysis:
Following potential costs savings not considered in the analysis as it is not
possible to quantify the $ impact at this time:
1)Savings in FRSC costs sharing
2)Savings in incremental operating and administrative costs related to
protective services including customer service time and costs
3)Potential revenue/fundingloss from future economicand population
growthparticularlyrelated to property taxes, funding from federal and
provincial governments programs
Financial analysis outcome:
Overall, the City is estimated tolose $2.38 million in terms of operating budget
($4.69 million property tax revenue loss less $2.31 million savings in maintenance
costs) and save $4.17million in capital budget ($2.03million savings in
infrastructure deficit plus $2.14 million savings in resurfacing costs)which will
result into overall savings of $1.79million in today‘s value over a period of 80
years.
As the period considered for financial analysis is 80 years, there will be margin of
error related to costs estimates and property tax revenue growth. Considering
financial outcome, potential costs savings and potential revenue loss/funding loss
not considered,and margin of error as stated above, overall, the proposal will
produce break even(no profit no loss)result for the City of Saint John if accepted
from standalone financial viewpoint.
INPUT FROM OTHER SERVICE AREASAND STAKEHOLDERS
The recommendation in this report has been prepared with input from Utilities &
Infrastructure, Public Works & Transportation, Finance and Administrative
Services, the General Counsel’s Officeand the CAO.
ATTACHMENTS
Fundy St. Martins’ Boundary Alteration Report, March 2025
M&C No.2025-1 08
Report DateApril 16, 2025
Meeting DateApril 22, 2025
Service AreaCorporate Services
SUBJECT: Village of Fundy-St. Martins Boundary Alteration Request
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
x
COUNCIL RESOLUTION
COUNCIL REPORT
M&C No.2025-110
Report DateApril 11, 2025
Meeting DateApril 22, 2025
Service AreaUtilities and
Infrastructure Services
HerWorship Mayor Donna Noade Reardon and Members of Council
SUBJECT: Contract No. 2025-12 Asphalt Resurfacing 2025
AUTHORIZATION
Primary AuthorCommissioner/Dept. HeadChief Administrator
Officer
Rod MahaneyIan Fogan/Michael J. Brent McGovern
Hugenholtz/Michael
Baker
RECOMMENDATION
It is recommended that Contract No. 2025-12: Asphalt Resurfacing 2025 be
awarded to the low Tenderer, Debly Enterprises Ltd., at their tendered price of
$8,662,412.38 (including HST) as calculated based upon estimated quantities, and
further that the Mayorand City Clerk be authorized to execute the necessary
contract documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2025-12:
Asphalt Resurfacing 2025 to the low tenderer.
PREVIOUS RESOLUTIONS
October 28, 2024: M&C 2024-287 –2025 General and Utility Fund Capital
Programs, approved.
October 28, 2024: M&C 2024-282 –Traffic Calming, approved.
November 25, 2024: M&C 2024-308 –2025 General Fund Operating Budget,
approved.
April 7, 2025: M&C 2025-105 –Timelines for Paving Milled Roadways under the
City’s Annual Asphalt Resurfacing Contracts,approved.
REPORT
BACKGROUND
The 2025General Fund Operating budget for Public Works and Transportation
Services and the 2025 General Fund Capital Programinclude fundingfor the
resurfacing of a number ofstreets in the City. A portion of the 2025 General Fund
Capital funding for this project is from the Canada Community Building Fund
(CCBF) funding program. Asphalt resurfacing isan annual program to upgrade and
maintain deteriorating street surfaces under the maintenance and capital
resurfacing program.
The Department of Transportation and Infrastructure (DTI) has also made funding
available under their 2025 Provincial-Municipal Highway Partnership (PMHP)
Program. This program will provide partial funding for the asphalt resurfacing of
St. John Street (Lancaster Street to Market Place), Market Place (St. John Street
to King Street West), and Somerset Street (Wellesley Avenue to Churchill
Boulevard) in this contract. Once these PMHP streets are resurfaced and final
costs are determined City Staff will prepare claims to submit to DTI so they can
reimburse the City for their agreed upon share of the costs.
This contract includes all work associated with the resurfacing of a total of 35
streets or segments of streetswhich equates to 45 lane kilometers. This work
consists generally of the supply of all necessary labour, materials and equipment
for the placement of approximately 21,890 tonnes of Superpave hot-mix asphalt.
Also included in this contract is the installation of approximately 4,567lineal
meters of concrete curb and 3,090 lineal meters of concrete sidewalk.
TENDER RESULTS
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Tenders closed on April 8, 2025, with the following results, including HST:
1Debly Enterprises Ltd., Saint John, NB$8,662,412.38
2Galbraith Construction Ltd., Saint John, NB$9,600,757.75
3NRB Construction Company Ltd, Saint John, NB$10,514,525.90
The Engineer’s estimate for the work was $8,372,200 including HST.
ANALYSIS
The tenders were reviewed by staff and were found to be formal in all respects.
Staff are of the opinion that the low tenderer has the necessary resources and
ability to perform the work and recommend acceptance of their tender. The
asphalt production and placement processes will be closely monitored to ensure
conformance with the City’s General and Project specifications. Work on the
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overall project is currently anticipatedto begin the week of May 20, 2025, and
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continue until October 15, 2025.Once the contract is awarded and contracts are
signed the Contractor will supply the City with their construction schedule for the
work.
The variance between the tendered price and the estimated cost is primarily due
to a general increase of approximately 25 percent across all contract units when
compared to unit prices from the 2024 Asphalt Resurfacing Program. Some of the
increase in costmay be attributed to tighter restrictions on timing of milling and
paving operations, as outlined in M&C 2025-105, which imposes liquidated
damages of $2,000 per day if the specified timelines are not met. However, it is
expected that these added timelinerequirements will hold the successful
Contractor more accountable to meeting intermediate timelines for each street
they resurface which will benefit the travelling public.
FINANCIAL IMPLICATIONS
The Contract includes work that is funded by various City Operatingand Capital
budgets(CCBF funding), as well as PMHP funding. Assuming award of the Contract
to the low tenderer, an analysis has been completed which includes the estimated
amount of work that will be performed by the Contractor and Others(i.e.
materials testing and inspection).
It should be noted that an allowance has been removed from the budget noted
below to account for the Harbour Passage Extension project along Fallsview Drive.
Estimated operating funding has been set aside to complete this project as it is
currently being designed. The required allowance of funding assigned to the
Harbour Passage Extension project on Fallsview Drive hasbeenincreased due to
this tender’s unithigherprices.
The project’s net costs below include all material testing and inspection services
required for this project as well as the Fallsview Drive Harbour Passage Extension
Project and the Asphalt Resurfacing Contract #2,which are both expected to be
out to tender in the coming weeks.
The analysis is as follows:
Budget$ 6,585,045
$ 7,855,377
Project net cost
Variance (Shortfall)(-$ 1,270,332)
The projected shortfall on this project noted above is $1,270,332. In order to
address the above noted shortfall in funding,Staff propose to utilize left over 2024
Canada Community Building Fund (CCBF) funding as well as 2024 Asphalt
Resurfacing Funding that was transferred to Capital Reserve at the end of 2024 as
an offset for this project. When allowing for expected expenditures the total
amount of 2024 funding (CCBF and Capital Reserve) available is $3,289,383. If this
funding is used as an offset for the above project the remainder of funding would
be used to fund Contract #2 of the 2025 Asphalt Resurfacing Program. The streets
selected for Asphalt Resurfacing Contract #2 would be selected on a priority basis.
STRATEGIC ALIGNMENT
This report aligns with City’s Priorities of GROW by investing in key infrastructure
upgrades and PERFORM by adhering to plans, policies, procedures, and best
the City’s roadway assets.
practices with respect to managing
SERVICE AND FINANCIAL OUTCOMES
Asphalt pavements, and concrete curb and sidewalks are essential infrastructure
which directly impacts the quality of life in our community. Roadway
infrastructure is important to the economic health of the community and citizens
expect these assets to be maintained to an acceptable standard. Proper and
timely maintenance of all roadway assets will ensure public safety, extend service
life of the asset, and achieve best value for the investment.Included in the 2025
Asphalt Resurfacing program project is a fuel adjustment clause. This clause is
included in this contract in order for the City to share diesel price increase risk
with the contractor in an effort to receive better tender prices.
INPUT FROM OTHER SERVICE AREASAND STAKEHOLDERS
The tendering process for this project was completed in accordance with the City's
Strategic Procurement policy and Supply Chain Management supports the
recommendation being put forth.
ATTACHMENT
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M&C No.2025-123
Report DateApril 16, 2025
Meeting DateApril 22, 2025
Service AreaCorporate Services
SUBJECT: Saint John Energy –FCM Loan and Grant Agreement
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
Saint John Energy (SJE) made an application to the Federation of Canadian
Municipalities (FCM) Community Efficiency Financing (CEF) program. At its
meeting held January 22, 2024, Council resolved to agree to guarantee the loan
portion of SJE’s potential funding under the CEF funding program, provided all
parties could agree on the terms and conditions of a Loan and Grant Agreement.
The purpose of this report is to seek authority for the City to enter into theLoan
and Grant Agreement with FCM and SJE.
COUNCIL RESOLUTION
That the City enter into a Loan and Grant Agreement with the Federation of
Canadian Municipalities and Saint John Energy in the form as presented to
Committee of the Whole at its meeting held April 22, 2025, and that the Mayor
and Clerk be authorized to execute the said Loan and Grant Agreement and any
document ancillary thereto.