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2025-04-07_Agenda Packet--Dossier de l'ordre du jour City of Saint John Common Council Meeting Monday, April 7, 2025 Committee of the Whole 1. Call to Order Si vous avez besoin des services en français pour une réunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: nd 4:45 p.m., 2 Floor Boardroom, City Hall 1.1 Approval of Minutes 68(1) 1.2 Legal Matter 68(1)(f) 1.3 Financial Matter 68(1)(c) 1.4 Land Matter 68(1)(c,f) 1.5 Financial Matter 68(1)(c) 1.6 Land Matter 68(1)(d,f) 1.7 Financial Matter 68(1)(a,c) 1.8 Personal Matter 68(1)(b) 1.9 Legal Matter 68(1)(g) Ville de Saint John Séance du conseil communal Lundi le 7 avril 2025 18 h e 2 étage de la salle du conseil communal, Hôtel de ville Nous utiliserons un moyen de communication électronique lors de cette séance. Le public peut assister à la séance en personne à la salle du conseil ou la visionner sur le site Web de la ville (www.saintjohn.ca) ou sur Rogers TV. Comité plénier 1. Ouverture de la séance Si vous souhaitez obtenir des services en français pour une séance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. privé en vertu des dispositions prévues au paragraphe 68 (1) de la \[ƚź ƭǒƩ ƌğ ŭƚǒǝĻƩƓğƓĭĻ ƌƚĭğƌĻ. Le conseil/comité prendra une ou des décisions à cet égard au cours de la séance publique : e 16 h 45 Clôture du comité plénier Salle de conseil au 2 étage 1.1 Approbation du procèsverbal 68(1) 1.2 Question juridique 68(1)f) 1.3 Question financière 68(1)c) 1.4 Question foncière 68(1)d,f) 1.5 Question financière 68(1)c) 1.6 Question foncière 68(1)d,f) 1.7 Question financière 68(1)a,c) 1.8 Question personnelle 68(1)b) 1.9 Question juridique 68(1)g) Séance ordinaire 1. Ouverture de la séance 1.1 Reconnaissance territoriale 1.2 Hymne national 2. Approbation du procèsverbal 2.1 Procèsverbal du 10 mars 2025 2.2 Procèsverbal du 24 mars 2025 5.1 Murray Jaye Walsh (la recommandation est dans le rapport) 5.2 Accord de subvention de Ressources naturelles Canada Programme 5.3 Fixation des dates des audiences publiques pour la modification du texte de la zone industrielle moyenne, le rezonage du 6, avenue Douglas et est dans le rapport) 5.4 Recommandation relative à 2025 (la recommandation est dans le rapport) 5.5 Accord sur le fonds de développement des collectivités : étude énergétique du complexe communautaire polyvalent (la recommandation est dans le rapport) 5.6 Acquisitions de servitudes sur la promenade McAllister (la recommandation est dans le rapport) 5.7 Contrat 2024-03 : rue St. James (de la rue Charlotte à la rue Sydney) reconstruction des rues (la recommandation est dans le rapport) 5.8 Contrat 2023-09 : amélioration des transports actifs pour la rue principale (la recommandation est dans le rapport) 5.9 Contrat 2025-03 : Heather Way recommandation est dans le rapport) 6. Commentaires présentés par les membres 7. Proclamation 7.1 Semaine nationale des télécommunicateurs de la sécurité publique du 13 au 19 avril 2025 7.2 Journée de la neutralité religieuse 15 avril 2025 7.3 17 avril 2025 8. Délégations et présentations 9. Audiences publiques 9.1 59 - 120 rue Carleton 10. Étude des arrêtés municipaux 10.1 801, chemin Loch Lomond e (3 lecture) 10.2 Centre de services de e crise (3 lecture) 10.3 Modification du règlement de zonage, rétractation des conditions de 59 et de e 125, chemin Gault (3 lecture) 11. Interventions des membres du conseil 11.1 Avis de motion Audit interne du plan de gestion hivernale (conseiller Sullivan) 12. Affaires municipales évoquées par les fonctionnaires municipaux 12.1 Mise à jour de ladministrateur en chef concernant certains projets catalyseurs et la défense des intérêts (verbale) 12.2 Délais de pose des routes fraisées dans le cadre des contrats annuels de 13. Rapports déposés par les comités 13.1 Comité des finances : Plan financier à long terme du fonds des services publics pour 2024-2034 14. Étude des sujets écartés 15. Correspondance générale 15.1 M. Elazab : Impôt foncier (recommandation : à recevoir pour information) 15.2 735242 NB Inc : Statut patrimonial du bien 239 rue King Est (recommandation : demander au 15.3 K. Dunham : Obstruction de la ligne de vue de la route depuis les propriétés voisines (recommandation chef pour déterminer si la loi touchant les rues publiques de la ville de cas) 16. Ordre du jour supplémentaire 17. Comité plénier 17.1 Logement pour tous Accord de contribution mis à jour 17.2 ès anticipé et prolongation de la date de clôture avenue Taylor 17.3 Permis de construction pour le projet de musée de Nouveau-Brunswick 17.4 Accord de parrainage 18. Levée de la séance COMMON COUNCIL / CONSEIL COMMUNAL March 19, 2025 / le 19 mars 2025 MINUTES REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN MARCH 19, 2025 AT 4:25 PM MEETING CONDUCTED BY ELECTRONIC PARTICIPATION An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the Website (www.saintjohn.ca) or on Rogers TV͵ Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor-at-Large Gary Sullivan Councillor-at-Large Brent Harris Councillor Ward 1 Greg Norton Councillor Ward 1 Joanna Killen Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 Mariah Darling Councillor Ward 4 Paula Radwan Councillor Ward 4 Greg Stewart Also Present: Chief Administrative Officer B. McGovern General Counsel M. Tompkins Fire Chief R. Nichol Commissioner Utilities & Infrastructure Services I. Fogan Commissioner Public Works M. Hugenholtz Commissioner Human Resources S. Hossack Commissioner Growth & Community Services A. Poffenroth Director Community Planning P. Nalavde Director External Relations L. Kennedy Project Manager Housing Accelerator Project C. Smith City Clerk J. Taylor 1 COMMON COUNCIL / CONSEIL COMMUNAL March 19, 2025 / le 19 mars 2025 1.Call to Order 2. Approval of Agenda Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling: RESOLVED that the agenda of March 19, 2025 be approved. MOTION CARRIED. 3. Disclosures of Conflict of Interest 4. Committee of the Whole 4.1 Amendment to City of Saint John Housing Accelerator Fund 2024-2026 Action Plan CMHC Agreement #27,097,302 Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling: RESOLVED that as recommended by the Committee of the Whole, having met on March 19, 2025 Common Council approve the following: 1. That the City of Saint John approve the amendment to the Housing Accelerator Fund Contribution Agreement with the Canada Mortgage and Housing Corporation, generally in the form as presented to the Committee of Whole at its March 19, 2025 meeting; and, 2. That the Mayor and Clerk be authorized to execute the said agreement and any documents ancillary thereto. MOTION CARRIED. 5. Adjournment Moved by Councillor Lowe, seconded by Councillor Killen: RESOLVED that the meeting of Common Council held on March 19, 2025, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 4:27 p.m. 2 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 MINUTES REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN MARCH 24, 2025 AT 6:00 PM ND 2 FLOOR COMMON COUNCIL CHAMBER, CITY HALL An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the Website (www.saintjohn.ca) or on Rogers TV͵ Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor-at-Large Gary Sullivan Councillor-at-Large Brent Harris Councillor Ward 1 Greg Norton Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 Mariah Darling Councillor Ward 4 Paula Radwan Councillor Ward 4 Greg Stewart Absent: Councillor Ward 1 Joanna Killen Also Present: Chief Administrative Officer B. McGovern General Counsel M. Tompkins Director Financial Services J. Forgie Fire Chief R. Nichol Commissioner Utilities & Infrastructure Services I. Fogan Commissioner Public Works M. Hugenholtz Commissioner Human Resources S. Hossack Commissioner Growth & Community Services A. Poffenroth Director External Relations L. Kennedy City Clerk J. Taylor Administrative Assistant K. Tibbits 1. Call to Order 1 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 1.1 Land Acknowledgement Councillor Norton read aloud the Land Acknowledgement and called for a moment of reflection. of Saint John/Menaquesk is situated is the traditional territory of the Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours, and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands 1.2 National Anthem The Saint John Symphony Youth Orchestra performed O Canada by video. 2. Approval of Minutes 2.1 Minutes of March 10, 2025 Moved by Councillor Darling, seconded by Councillor Harris: RESOLVED that the minutes of March 10, 2025 be approved. MOTION CARRIED. 2.2 Minutes of March 13, 2025 Moved by Councillor Darling, seconded by Councillor Harris: RESOLVED that the minutes of March 13, 2025 be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Councillor Lowe, seconded by Deputy Mayor MacKenzie: RESOLVED that the agenda of March 24, 2025 be approved with the addition of Item 9.3.1 Withdrawal of Application 0 Bayside Drive; 16.1 Department of Transportation & Infrastructure: Simms Corner Redesign; 17.1 Agreement related to New Brunswick Museum Project; 17.2 Consent to Sublet Reversing Falls Skywalk Inc. to Saint John History and Nature Gallery Inc. and Haifa Haram; 17.3 2025 Update to Non-Union Terms and Conditions; and 17.4 Sale of .14-acre lot at 311 Sandy Point Road. MOTION CARRIED. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 RESOLVED that as recommended in the submitted report M&C 2025-073: Fleet Replacement Procurement March 2025, Common Council award the purchase of two 2 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 (2) 66,000 Lb. GVWR Tandem Positive Displacement Combination Vacuum Jetter Trucks at a total cost of $1,415,680.00 plus HST to FST Canada Inc. o/a Joe Johnson Equipment. 5.2 RESOLVED that as recommended in the submitted report M&C 2025-079: Canadian Corps of Commissionaires NB & PEI Division 2025 Service Agreement, the City enter into an Agreement for Security and Related Services with the Canadian Corp of Commissionaires N.B. & P.E.I. Division, Inc. in the form attached to M&C No. 2025-079; and that the Mayor and City Clerk be authorized to execute said Agreement and any documents ancillary thereto. 5.3 RESOLVED that as recommended in the submitted report M&C 2025-087: Cancelling the Public Hearings for 228 Germain Street and a Text Amendment for the Medium Industrial Zone, Common Council cancel the public hearings scheduled for Monday, April 7, 2025 at 6:30 p.m. for a Rezoning submitted by Bruce Wilkin Inc. for 228 Germain Street (PID 00003889); and a Zoning By-Law Text Amendment submitted by City of Saint John to remove Scrap or Salvage Yard as a permitted use in the Medium Industrial zone and to list existing operations in Schedule E: Exceptions, in the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. 5.4 RESOLVED that as recommended in the submitted report M&C 2025-084: Green and Inclusive Community Buildings (GICB) Program Grant Agreement, Common Council approve Samir Yammine, Director of Asset Management and Environmental Performance, be authorized to complete the necessary reporting as required under the Green and Inclusive Communities Buildings Program for the Carnegie Building HVAC and Lighting Upgrade, an Agreement between His Majesty the King in Right of Canada, as represented by the Minister of Infrastructure and Communities and the City of Saint John (M&C2023-123) and be authorized to execute all necessary Certificates of Compliance associated with the Agreement. 5.5 RESOLVED that as recommended in the submitted report M&C 2025-074: Contract No. 2024-09: Lancaster WWTF Aeration System Renewal Project, Council approve of the allocation of capital reserve funding ($169,000) to the 2023 Utility Fund Capital Budget for dredging at the Lancaster Lagoon (to be completed as part of the Lancaster Lagoon Aeration System Renewal project). The funds are to be added from the Reserve; and, that Contract No. 2024-09: Lancaster WWTF Aeration System Renewal project be awarded to the low tenderer, TerraEx Inc., at their tendered price of $7,142,305.00 (including HST) as calculated based on estimated quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.6 RESOLVED that as recommended in the submitted report M&C 2025-078: Contact No. 2024-12: Charlotte Street Water, Sanitary and Storm Sewer Renewal and Street Reconstruction, Council approve reallocating $37,006 of funding from the Shamrock Park Sewer Separation Project (24TC10) to the Charlotte Street (St. James Street to Queen Square North) Water, Sanitary and Storm Sewer Renewal and Street Reconstruction project (Storm Component - 24TC16) to offset the projected General Fund City share budget variance as outlined in this report; and, that Contract No. 2024-12: Charlotte Street (St. James Street to Queen Square North) Water, Sanitary and Storm Sewer Renewal and Street Reconstruction be awarded to the low tenderer, Galbraith Construction Ltd., at their tendered price of $1,839,237.55 (including HST) as calculated based on estimated 3 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.7 RESOLVED that the submitted report M&C 2025-083: Public Information Session: Heather Way Sanitary Sewer Installation be received for information. 5.8 RESOLVED that the submitted report entitled "Fundy Regional Service Commission 2024- be received for information. Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the recommendation set out in each consent agenda item respectively, be adopted. MOTION CARRIED UNANIMOUSLY. 6. Members Comments Members commented on various local events. 7. Proclamation 7.1 Mayor Noade Reardon declared March 26, 2025 as Purple Day in The City of Saint John in an effort to raise awareness of epilepsy in Canada. 8. Delegations / Presentations 11.1 Selection of Deputy Mayor (Mayor Noade Reardon) Moved by Mayor Noade Reardon, seconded by Councillor Ogden: RESOLVED that staff be directed to prepare an - law to allow the Mayor, at the first meeting of a new Council, to nominate a Councillor- elect to serve as Deputy Mayor for a 4-year term. Moved by Councillor Harris, seconded by Councillor Stewart: RESOLVED that Item 11.1 Selection of Deputy Mayor be tabled until after the public hearings have been completed. MOTION CARRIED. 9. Public Hearings 6:30 p.m. 9.1 Proposed Zoning By-Law Text Amendment with Staff Presentation and Planning stnd Advisory Committee report Crisis Care Facility (1 and 2 Reading) Commissioner Poffenroth introduced the proposed text amendment to the Zoning By-Law, initiated by Growth and Community Services, to expand the range of zones that permit Crisis Care Facility as a use. The amendment permitted use in the Utility Service zone revising the parking requirements to be at the discretion of the Development Officer. 4 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 Y. Mattson, Planner, Crisis Care Facility Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with no one presenting. Mayor Noade Reardon closed the Public Hearing. Moved by Councillor Stewart, seconded by Councillor Lowe: RESOLVED that the by-law entitled ning By-Law of The City of be amended by allowing the Crisis Care Use in the Utility Service (US) Zone and editing the Parking and Definition sections of the Zoning By-Law, be read a first time. MOTION CARRIED. Read a first time by title, the by--Law of The Moved by Councillor Harris, seconded by Councillor Darling: RESOLVED that the by--Law of The City of g the Crisis Care Use in the Utility Service (US) Zone and editing the Parking and Definition sections of the Zoning By-Law, be read a second time. MOTION CARRIED. Read a second time by title, the by--Law of The 9.2 Proposed Zoning By-Amendment with Staff Presentation and Planning Advisory stnd Committee report 801 Loch Lomond Road (1 and 2 Reading) Commissioner Poffenroth introduced the proposed Zoning By-Law Amendment to rezone a parcel of land located at 801 Loch Lomond Road, from Business Park Commercial (CBP) to Corridor Commercial (CC) to permit the development of an SPCA animal shelter. T. Lewallen Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the amendment with no one presenting. The Mayor called for members of the public to speak in favour of the amendment with Rick Turner, Hughes Surveys and Consultants, speaking on behalf of the applicant. 5 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 Mayor Noade Reardon closed the Public Hearing. Councillor Radwan proposed that a Section 59 condition be added, stating that if cremation services are offered in the future, that they occur only after 6pm. The motion did not receive a seconder. Moved by Councillor Darling, seconded by Councillor Lowe: RESOLVED that the by--Law of The City of amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 1.32 hectares, located at 801 Loch Lomond Road, also identified as a portion of PID 00436659, from Business Park Commercial (CBP) to Corridor Commercial (CC), be read a first time. MOTION CARRIED. Read a first time by title, the by--Law of The Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that the by--Law of The City of amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 1.32 hectares, located at 801 Loch Lomond Road, also identified as a portion of PID 00436659, from Business Park Commercial (CBP) to Corridor Commercial (CC), be read a second time. MOTION CARRIED. Read a second time by title, the by--Law of The City of Saint 9.3 Proposed Municipal Plan and Zoning By-Law Amendment with Staff Presentation and Planning Advisory Committee report 0 Bayside Drive 9.3.1 Withdrawal of Application 0 Bayside Drive Moved by Councillor Darling, seconded by Councillor Harris: RESOLVED that the public hearing scheduled for 0 Bayside Drive, be cancelled. MOTION CARRIED. 10. Consideration of By-Laws 11. Submissions by Council Members Moved by Councillor Harris, seconded by Councillor Darling: RESOLVED that Item 11. 1 Selection of Deputy Mayor, be lifted from the table. MOTION CARRIED. Councillor Sullivan called a point of order expressing concern on the length of the meeting, if the Mayor responds to each Councillor comments individually. 6 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 Councillor Lowe moved an amendment to the original motion that the Mayor interview all interested Councillors for the position of Deputy Mayor, prior to making a nomination. The amended motion was seconded by Councillor Stewart. MOTION CARRIED with Councillors Harris, Darling and Radwan voting nay. Moved by Mayor Reardon, seconded by Councillor Lowe: RESOLVED that - law to allow the Mayor, after interviewing all interested Councillors, to nominate a Councillor-elect to serve as Deputy Mayor for a 4-year term, at the first meeting of a new Council. MOTION CARRIED with Councillor Harris voting nay. 11.2 Employee Group Benefits Coverage for Council Members (Deputy Mayor MacKenzie) Moved by Deputy Mayor MacKenzie, seconded by Councillor Darling: RESOLVED that the Chief Administrative Officer be directed to report back to Council with members of Council. MOTION CARRIED with Councillor Sullivan voting nay. 11.3 Speaking time for statutory public hearings (Councillor Ogden) Moved by Councillor Ogden, seconded by Councillor Harris: RESOLVED that staff be directed to report back to Council with a draft Procedural By-Law amendment to set the time limit for individuals speaking at statutory public hearings to a 5-minute maximum. Councillor Harris moved an amendment to the original motion to reduce the speaking time to 5 minutes but permit proponents to allot their speaking time to another speaker, to a total maximum of 15 minutes. The amended motion was seconded by Councillor Lowe. MOTION DENIED with Deputy Mayor MacKenzie and Councillors Norton, Stewart, Darling, Radwan and Sullivan voting nay. Question taken on the original motion. MOTION DENIED with Deputy Mayor MacKenzie and Councillors Norton, Sullivan, Darling and Radwan voting nay. 11.4 Timelines for paving roads after milling is completed (Councillor Lowe) Moved by Councillor Lowe, seconded by Councillor Sullivan: RESOLVED that the Chief Administrative Officer be directed to report back to Council with contract language that would require contractors to adhere to strict timelines for paving ograms, to be applied once the road milling process has been started on each street. 7 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 MOTION CARRIED. 12. Business Matters Municipal Officers 12.1 2025 Strategic Initiatives Plan Chief Administrative Officer, B. McGovern reviewed the submitted presentation entitled " Moved by Councillor Sullivan, seconded by Councillor Ogden: RESOLVED that the 2025 Strategic Initiatives Plan be received for information. MOTION CARRIED. 12.2 Winter Plowing Results and Improvements Winter Plowing Results Moved by Councillor Sullivan, seconded by Councillor Norton: RESOLVED that as recommended in the submitted report M&C 2025-082: Winter Plowing Results and Improvements, the Chief Administrative Officer be directed to review sidewalk service delivery options to improve achievement of sidewalk service objectives in the Management Plan and make recommendations as part of the 2026 General Operating Budget process. MOTION CARRIED. 13. Committee Reports ! 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 GBS/CIDP Foundation of Canada: Request for Proclamation GBS/CIDP Awareness Month (Recommendation: Refer to Clerk to prepare proclamation) Moved by Councillor Stewart, seconded by Councillor Sullivan: RESOLVED that the request for a proclamation from GBS/CIDP Foundation of Canada regarding GBS/CIDP Awareness Month be referred to the Clerk to prepare the proclamation. MOTION CARRIED. 15.2 NB Country Music Hall of Fame: Request to Present (Recommendation: Refer to CAO to consult with Envision re sponsorship request) Moved by Councillor Sullivan, seconded by Councillor Stewart: RESOLVED that the request to present from NB Country Music Hall of Fame be referred to the Chief Administrative Officer to consult with Envision Saint John regarding the sponsorship request. 8 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 MOTION CARRIED. 15.3 J. Chandra: Request to Present re: Stone Church (Recommendation: Refer to CAO to have staff advise the requestor of the City grants) Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the correspondence from J. Chandra regarding a request to present re: Stone Church be referred to the Chief Administrative Officer to have staff advise the requestor of the City grants. MOTION CARRIED. 15.4 M. Elazab: Outdoor Play Area Ward 2 Millidgeville (Recommendation: Receive for Information) Moved by Councillor Sullivan, seconded by Councillor Darling: RESOLVED that the correspondence from M. Elazab regarding an outdoor play area Ward 2 Millidgeville, be received for information. MOTION CARRIED. 15.5 C. Vachon: Community Concerns re: City Market (Recommendation: Direct the CAO to provide an update on the implementation of City Market Strategic Plan to Growth Committee) Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart: RESOLVED that the correspondence from C. Vachon: Community Concerns regarding the City Market be directed to the Chief Administrative Officer to provide an update on the implementation of the City Market Strategic Plan to the Growth Committee. MOTION CARRIED. 15.6 J. McDonald: Letter of Concern Glen Falls Area (Recommendation: Direct the CAO to report back with an update re Glen Falls flooding as part of the Courtenay Bay Causeway raising project) Moved by Councillor Stewart, seconded by Deputy Mayor MacKenzie: RESOLVED that the letter of concern from J. McDonald regarding the Glen Falls Area be directed to the Chief Administrative Officer to report back with an update on the Glen Falls flooding as part of the Courtenay Bay Causeway raising project. MOTION CARRIED. 16. Supplemental Agenda 16.1 Department of Transportation & Infrastructure: Simms Corner Redesign Moved by Councillor Norton, seconded by Councillor Lowe: RESOLVED that in response to the March 6th, 2025 letter to the Mayor from the Deputy Minister of the Department of Transportation and Infrastructure ("DTI"), that DTI be invited 9 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 to the Council meeting of April 3, 2025 to provide Council with a briefing on the Simms Corner redesign project. MOTION CARRIED. 17. Committee of the Whole 17.1 Agreement related to New Brunswick Museum Project Moved by Councillor Sullivan, seconded by Councillor Stewart: RESOLVED that as recommended by the Committee of the Whole, having met on March 24, 2025, the City enter into an Assignment and Assumption Agreement generally in the form as presented to Committee of the Whole at its March 24, 2025 meeting with the Board of the New Brunswick Museum and the Province of New Brunswick as represented by the Minister of Transportation and Infrastructure for the purpose of assigning the obligations in the Option Agreement between the City and the Province dated June 20, 2024, related to PID 55222012, to the Board of the New Brunswick Museum; and that the Mayor and Clerk be authorized to execute the said Assignment and Assumption Agreement and any other document ancillary thereto. MOTION CARRIED. 17.2 Consent to Sublet Reversing Falls Skywalk Inc. to Saint John History and Nature Gallery Inc. and Haifa Haram Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that as recommended by the Committee of the Whole, having met on March 24, 2025, the City consent to a sublease of the premises at 200 Bridge Road, Saint John New Brunswick, identified as PID 55155485 (and known as the Reversing Falls Restaurant site) under the terms and conditions contained in the Sublease presented to Committee of the Whole at its March 24, 2025 meeting, and that the Mayor and Clerk be sublease. MOTION CARRIED. 17.3 2025 Update to Non-Union Terms and Conditions Moved by Councillor Harris, seconded by Councillor Darling: RESOLVED that as recommended by the Committee of the Whole, having met on March 24, 2025, Common Council adopt the recommendation brought forward from Committee of the Whole to authorize the CAO to implement changes to the City of Saint John Terms and Conditions of Employment for Non-Union Personnel as detailed in M&C 2025-086. MOTION CARRIED. 17.4 Sale of .14-acre lot at 311 Sandy Point Road Moved by Councillor Sullivan, seconded by Councillor Darling: RESOLVED that as recommended by the Committee of the Whole, having met on March 24, 2025, Common Council approve the following: 10 COMMON COUNCIL / CONSEIL COMMUNAL March 24, 2025 / le 24 mars 2025 1. That the City declare the property at 311 Sandy Point Rd (PID 00048900) surplus; 2. That the City enter into an Agreement of Purchase and Sale with Admiral Supply Chain Management Professional Services Inc. generally in the form as presented to Committee of the Whole at its meeting held March 10, 2025, and that the Mayor and Clerk be authorized to execute the said Agreement of Purchase and Sale and any other documents necessary to facilitate the transaction; and 3. That the net proceeds of the sale of the above transaction be deposited into the General Fund Capital Reserve. MOTION CARRIED. 18. Adjournment Moved by Councillor Lowe, seconded by Councillor Darling: RESOLVED that the meeting of Common Council held on March 24, 2025, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 9:00 p.m. 11 /haahb /hb/L\[ w9thw M&C No.2025-094 Report DateMarch 26, 2025 Meeting DateApril 07, 2025 Service AreaGrowth and Community Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Designation of a By-law Enforcement Officer AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Benn PurintonA.Poffenroth/ C. McKielJ. Brent McGovern RECOMMENDATION It is recommended that Common Council adopt the attached resolution appointing Murray Jaye Walshas a by-law enforcement officer for various City By- laws. EXECUTIVE SUMMARY The purpose of this report is to designate Murray Jaye Walsh, Assistant Building Inspector, as a by-law enforcement officer for the various by-laws which are enforced by the Growth and Community Services department. In doing so, Mr. Walshwill be authorized to: Issue Orders to Comply and Notices to Comply with respect to enforcement of by-laws that fall within the scope of the Local Governance Act, the Community Planning Act and the Building Code Administration Act; Lay informations in Provincial Court with respect to enforcement of by- laws that fall within the scope of the Local Governance Act, the Community Planning Act and the Building Code Administration Act; and Conduct inspections pertaining to enforcement of by-laws that fall within the scope of the Local Governance Act,the Community Planning Act and the Building Code Administration Act. PREVIOUS RESOLUTION N/A - 2 - REPORT Murray Jaye Walsh has been hired as an Assistant Building Inspector and is working on the Minimum Property Standards Program. The program addresses the standards governing the condition, occupancy and maintenance of residential properties within the City and provides safeguards for the safety, health and welfare of the occupants and users of these properties. It is necessary to designate Mr. Walsh as a by-law enforcement officer by adopting the attached resolution so that he may carry out his duties. By adopting the attached resolution, Mr. Walsh will be authorized as a by-law enforcement officer under the Saint John Unsightly Premises and Dangerous Buildings Structures By- law, the Building By-law, the Zoning By-law and the Minimum Property Standards By-law. STRATEGIC ALIGNMENT -priorities. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS General Counsel drafted the attached resolution. ATTACHMENTS Resolution appointing Murray Jaye Walsh as a by-law enforcement officer. COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 RESOLVED, that as recommended by the Chief Administrative Officer, the following resolution be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Minimum Property Standards By-law, By-law Number M-14, and amendments Saint John Minimum Property Standards By-law, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 25(1) of the Saint John Minimum Property Standards By-law provides that a by-law enforcement officer appointed by council may notify the owner or occupier of premises, dwelling, dwelling unit or structure by issuing an Order where the condition of the premises, dwelling, dwelling unit or structure does not comply with said By-law; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby appointed as a by-law enforcement officer with respect to the enforcement of the Saint John Minimum Property Standards By-law, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Murray Jaye Walsh is hereby appointed and authorized to notify owners and occupiers where the condition of the premises, dwellings, dwelling units or structures does not comply with the Saint John Minimum Property Standards By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; 1 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 AND BE IT FURTHER RESOLVED, that Murray Jaye Walsh is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Minimum Property Standards By-law, effective immediately, and this designation and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Minimum Property Standards By-law, By-law Number M-14 and amendments thereto Saint John Minimum Property Standards By-law, and it may from time to time be necessary to make inspections for the administration and enforcement of the By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize by-law enforcement officers to enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Minimum Property Standards By- law which received first and second reading by Common Council on September 10, 2018 and third reading on September 24, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 2 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 3. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsections 132(1) and 132(2) of the Local Governance Act provide that an officer appointed by council may notify the owner or occupier of premises, a building or structure by notice in the form prescribed by regulation when a condition exists pursuant to subsections 131(1), 131(2) or 131(3) of the said Act; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby appointed as a by-law enforcement officer with respect to the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Murray Jaye Walsh is hereby appointed and authorized to notify owners and occupiers with respect to premises, buildings or structures that are unsightly; buildings or structures that are a hazard to the safety of the public by reason of being vacant or unoccupied; buildings or structures that are a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, as set out in the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee 3 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Murray Jaye Walsh is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this designation and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActSaint John Unsightly Premises and Dangerous Buildings and Structures By- law, By-law Number M-30 and amendments thereto Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and it may from time to time be necessary to make inspections for the administration and enforcement of the By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize officers enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law which received first and second reading by Common Council on May 22, 2018 and third reading on June 4, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until they cease to be an employee of the Growth and 4 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 5. WHEREAS subsection 135(4) of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto, provides that within thirty days after the terms of a notice have been complied with or a debt due to a local government or due to the Minister of Finance, as the case may be, is discharged, the local government shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the local government be affixed; NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, City Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Murray Jaye Walsh under the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and such authorization shall continue until Jonathan A. Taylor ceases to be the City Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 6. WHEREAS, the Common Council of The City of Saint John has enacted certain bylaws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. Community Planning Act including The Zoning By-law, By-law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; AND WHEREAS paragraph 137(a) of the Community Planning Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Community Planning Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of The Zoning By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 7. WHEREAS the Common Council of The City of Saint John has enacted a by-law pursuant to the authority of the Building Code Administration Act, S.N.B. 2020, c. Building Code Administration Act Building By-law, By-law Number BC-Building Bylaw inspectors, deputy building inspectors and city inspectors for the administration and enforcement of this By-law; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby appointed as a city inspector, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 8. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, c. 8 Building Code Administration Act including the Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessary to make orders for the administration of these By-laws; AND WHEREAS subsection 134(1) of the Building Code Administration Act provides that a council may authorize persons to, when a development is undertaken in violation of the Building Code Administration Act, a by-law or regulation under the Building Code Administration Act, a by-law or terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby authorized to, when a development is undertaken in violation of the Building Code Administration Act, the Building By- law or the terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development, effective immediately, and this authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until rescinded by Common Council, whichever comes first. 6 COMMON COUNCIL / CONSEIL COMMUNAL April 7, 2025 / le 7 avril 2025 9. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, c. 8, and amendments thereto (the Building Code Administration Act including the Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS paragraph 137(a) of the Building Code Administration Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Building Code Administration Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Murray Jaye Walsh is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Building By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first 7 COMMON COUNCIL REPORT M&C No.2025-096 Report DateMarch 27, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: NATURAL RESOURCESOFCANADA GRANT AGREEMENT-ENERGY EFFCIENCY PROGRAM FOR MUNICIPAL AND WATER FACILITIES AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Samir YammineIan FoganJ. Brent McGovern RECOMMENDATION It is recommended That the City enter into the Grant Agreementwith HIS MAJESTY THE KING IN RIGHT OF CANADA, as represented by the Minister ofNatural for the development and implementation of an Energy EfficiencyProgram for the Municipal and Water Facilities, in the form as attached to M&C No.2025-096; and that the Mayor and City Clerk be authorized to sign any necessary documents. EXECUTIVE SUMMARY The purpose of to enter into the Grant Agreement with HIS MAJESTY THE KING IN RIGHT OF CANADA, as development and implementation of an Energy Efficiency Program for the Municipal and Water Facilitiesin accordance with ISO50001 Standard. PREVIOUS RESOLUTION NA REPORT In October2024, City staff submitted a funding application to Natural Resources , for the for the development and implementation of an Energy Efficiency Program for the Municipal and Water Facilities. The City received a notificationin March2025fromthe Minister of Natural ) that the application was successful, and the City of Saint - 2 - John had been approved for a grant in the amount of $163,000 (approximately 75% of the eligible cost) toward the proposed program. The proposed Energy Efficiency Program will be developed, implemented, and managed in accordance with ISO 50001 Standard. ISO 50001 is an international standard for energy management systems (EnMS) that provides a framework for organizations to establish, implement, maintain, and improve their energy management processes, ultimately aiming to enhance energy efficiency, reduce costs, and minimize environmental impact. ISO 50001 provides a framework of requirements that help organizations to: Develop a policy for more efficient use of energy. Fix targets and objectives to meet the policy. Use data to better understand and make decisions concerning energy use and consumption. Measure the results. Review the effectiveness of the policy. Continually improve energy management The funding will be used toward performing the following scope of work: Conduct ISO 500001 gap analysis to develop an implementation plan and schedule to complete all tasks required by the city to meet the requirements of ISO 50001. Determine the scope of the energy management system, needs, and expectations of the various departments. Develop a planning program to implement the opportunities, achieve the targets, collect the energy data, and establish energy performance indicators. Implement the proposed activities to achieve the energy targets and the requirements of ISO 50001, including operation staff training, design, installation of energy submeters, operational and planning and control, entering energy data in the ENERGY STAR Portfolio Manager, etc. Develop and implement a measurement and performance program, to evaluate and optimize the energy performance of the various buildings. Develop and implement an ongoing continuous improvement plan. The proposed energy efficiency program will result in the following benefits: Reduce operating and energy costs as well as improve energy performance in buildings. Enable the city to achieve its climate change mitigation targets. Increase awareness of the benefits of energy management and energy management standards among staff and community at large. - 3 - Reduce the city buildings Infrastructure deficit. Establish the systems and processes necessary to continually improve energy performance, productivity, and competitiveness. Show the city is taking a leadership role in climate change management. Provide the city with the opportunity to leverage federal funding toward current/future city staff salaries. The grant agreement will cover 75% of the salaries of internal employees up to $75,000 from April 1, 2025, to March 31, 2026. The Project must be fully completed by March 31, 2027. However, NRCan contribution must be spent by March 31, 2026. STRATEGIC ALIGNMENT The proposed upgrade is clearly aligned with the following city plans, policies, and priorities: City of Saint John Corporate GHG and Energy Action plan to reduce GHG emissions by 30% by 2025 and achieve carbon neutral by 2040. 2025 Strategic Initiatives Plan. SERVICE AND FINANCIAL OUTCOMES The total cost of the Pilot Project is $218,080. The breakdown in funding for the proposed energy efficiency program is as follows: NRCan: $163,000. $75,000 will be used toward staff salaries Operating Budgets: $ 55,080 INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City of Saint John Utilities and Infrastructure Services and General Counsel have reviewed the attached Agreement and are satisfied with the recommendations as they pertain to their respective areas of services. ATTACHMENTS DEPARTMENT OF NATURAL RESOURCES -ENERGY EFFICIENCY PROGRAM NON-REPAYABLE CONTRIBUTION AGREEMENT COMMON COUNCIL REPORT M&C No.2025-102 Report DateApril 03, 2025 Meeting DateApril 07, 2025 Service AreaGrowth and Community Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: SchedulingofPublic HearingDates fora Text Amendment tothe Medium Industrial Zone, Rezoning of 6 Douglas Avenue and the Spruce Lake Industrial Park Expansion AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Jennifer KirchnerAmy Poffenroth/Pankaj J. Brent McGovern Nalavde RECOMMENDATION RESOLVED That Common Council schedule public hearings on Monday, May 5, 2025 at 6:30 p.m. for: Zoning By-Law Text Amendment Submitted byCity of Saint John For To remove Scrap or Salvage Yard as a permitted use in the Medium Industrial zone and to list existing operations in Schedule E: Exceptions Rezoning Submitted byJill Higgins For 6 Douglas Avenue PIDs00368910and 00368902 nd Location: Council Chamber, City Hall 2floor, 15 Market Square, Saint John, NB. RESOLVED That Common Council schedule a public hearing on Monday, May 12, 2025 at 5:15 p.m. for: Municipal Plan Amendment, Zoning By-Law Amendment and Rezoning Submitted byDillon Consulting For King William Road Area PIDs55243588, 55233456, 55237077, 55243596 (portion) nd Location: Council Chamber, City Hall 2floor, 15 Market Square, Saint John, NB. - 2 - EXECUTIVE SUMMARY The purpose of this report is to advise Common Council of the need to schedule Public Hearings for two Zoning By-Law amendment applications and to recommend an appropriate public hearing date. The proposed public hearing date is Monday, May 5, 2025. Staff are also proposing a public hearing date for an application to amend the Municipal Plan and the Zoning By-Law. The proposed public hearing date is for a Special Meeting of Common Council to be held on Monday, May 12, 2025. PREVIOUS RESOLUTION At its meeting of August 3, 2004, Common Council resolved that: 1. the Commissioner of Planning and Development receive all applications for amendments to the Zoning By-law and Section 39 \[now referred as section 59\] resolutions/agreements and proceed to prepare the required advertisements; and 2. when applications are received a report will be prepared recommending the appropriate resolution setting the time and place for public hearings and be referred to the Planning Advisory Committee as required by the Community Planning Act. REPORT This report addresses the scheduling of Public Hearings for three separate applications on two different dates. The first resolution involves the scheduling of Public Hearings for two amendments to the Zoning By-Law. The Public Hearings are proposed for May 5, 2025. Details of the application are outlined below and will form part of the documentation at the public hearings. Name of Proposed Reason Applicant Amendment City of Saint To remove Scrap or Salvage Yard To prevent the establishment of John as a permitted use in the Medium new Scrap of Salvage Yards in Industrial zone and to list existing the Medium Industrial zone. operations in Schedule E: Exceptions Name of Location Existing Proposed Reason Applicant Zone Zones Jill Higgins 6 Douglas Neighbourhood Urban Centre To convert a Avenue (PIDs Community Residential former church 00368910 Facility (CFN) (RC) into a multi-unit and residential 00368902) building. - 3 - In response to the second motion above, this report indicates that a public hearing be scheduled for May 12, 2025 at 5:15 pm to consider an application to amend the Municipal Plan and Zoning By-Law. Details of the application are outlined below and will form part of the documentation at the public hearing. Name of Location Existing Proposed Reason Applicant Land Use Land Use Designations Designations and Land Use Zones Dillon King William Designations: Designations: To facilitate the Consulting Road (PIDS Park and Park and expansion of the 55243588, Natural Area, Natural Area Spruce Lake 55233456, Rural and Heavy Industrial Park. 55237077, Resource, Industrial 55243596 Heavy (within the (portion) Industrial and Primary Rural Development Residential Area) (outside the Primary Development Area) Zones: Zones: Medium Spruce Lake Industrial (IM), Industrial (SLI) Rural (RU) and and Park (P) Green Energy (GE) While the holding of public hearings for Municipal Plan and Zoning By-law amendments are a legislative requirement of the Community Planning Act, it is also a key component of a clear and consistent land development processes envisioned in the One Stop Development Shop Program. These processes provide transparency and predictability for the development community and City residents. STRATEGIC ALIGNMENT The proposed Zoning By-Law Amendment falls within the Council Priority of SERVICE AND FINANCIAL OUTCOMES The scheduling of the public hearings will ensure that the proposed by-law amendments satisfy the legislative and service requirements as mandated by the Community Planning Act including the required Public Notification of the Public Hearings. - 4 - INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The proposed amendments are circulated to other City Service Areas and external Agencies and Government Departments for feedback. ATTACHMENTS None /haahb /hb/L\[ w9thw M&C No.2025-091 Report DateMarch 24, 2025 Meeting DateApril 07, 2025 Service AreaPublic Works and Transportation Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: ЋЉЋЎ ƩğŅŅźĭ tğźƓƷ tƩƚĭǒƩĻƒĻƓƷ wĻĭƚƒƒĻƓķğƷźƚƓ AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Chris PhinneyMichael HugenholtzJ. Brent McGovern RECOMMENDATION hief Administrative Officer recommends that Common Council authorize City staff to purchase Franklin Paint Company traffic paint for the 2025 construction season from Stinson Equipment Limited at a cost of $143,730.33 plus HST. EXECUTIVE SUMMARY remaining 20% will be purchased by a competitiveprocess with pre-qualified to a previous council report, staff developed a Pavement Markings Durability and Compatibility protocol whichprovides a framework for prequalifying other manufacturerproducts. This framework was implemented in 2024 and has resulted in prequalified vendors with products that meet compatibilityand durability (ongoing) requirements towards allaying risks seen previously. As the next phase in qualifying competitive products, 20% of the 2025 traffic paint will be open to bid by those prequalified vendors (compatibility) which allows for a larger test of alternative products towards a full competitive process in future years. PREVIOUS RESOLUTION RESOLVED that as recommended in the submitted report M&C 2023-36: Traffic Paint authorize City staff to purchase Franklin Paint Company traffic paint for the 2023 construction season as a sole source procurement from Stinson Equipment Limited at a cost of $166,358.94 plus HST. - 2 - REPORT Annually, the City paints approximately 400 km of lines and 3300 traffic markings. Yellow lines that divide space for two-way traffic, bike lane lines, directional symbols and crosswalk lines are among the inventory that the City renews annually. The City procures traffic paint each year to refresh these lines and markings. Authorization sought as part of this report would procure the paint needed for the 2025 season. {ƚƌĻ ƭƚǒƩĭĻ ǝĻƩƭǒƭ ğ ĭƚƒƦĻƷźƷźǝĻ ƦƩƚĭĻƭƭ City staff have been recommending sole source procurement of traffic paint since 2016 from a manufacturer with a proven track record. Prior to 2016, the City had procured traffic paint from four different manufacturers through a competitive process. Three of these four manufacturers ultimately did not meet s specifications. One manufacturer did not meet the material composition requirements, and the other two manufacturers provided product that clumped during previous painting seasons causing damage to equipment and excessive down time. To contribute to public safety, it is important to refresh traffic lines and markings as quickly as possible. Extended times when these traffic control devices remain faded or risk that the annual program may not be completed due to delays by non-conforming paint is a risk that may occur. Clumping issues with other paints have caused extensive delays to the program in prior years. The clumping of past traffic paints is also hard on the painting equipment, requiring more frequent replacement of parts such as filters and pumps and accelerated depreciation of these expensive assets. Additional staff time, both in working with manufacturers/suppliers of non-conforming paint and in explaining to the public delays to the painting program, is also an added cost. Additional labour costs are required to finalize the annual program when delays occur. Staff remain of the opinion these costs would far outweigh any savings resulting from a lower-cost competitor product without fulsome testing of compatibility. Tender specifications have been updated including more stringent material and performance specifications, ability for the city to test the paint at its discretion and penalty clauses for non-conformance with attempts to promote competition Staff developed a framework for Pavement Markings Durability and Compatibility. which was started in 2024, as a way to re-introduce qualified additional traffic paint suppliers. Samples of traffic paint from three reputable manufacturers as well as alternative thermoplastic products have been sourced - 3 - and applied to a test zone in a high traffic area on Rothesay Ave. Application in the field ensures that the products are tested for compatibility with equipment and durability, by being subjecting samples to the exact same traffic volume, environmental factors and snow clearing methods. As a result of the 2024 test, one additional paint supplier has been deemed qualified \[Sherwin-Williams\]. Twenty percent (20%) of the remaining paint required for the 2025 season will be procured through a competitive process between the two qualified paint suppliers (Stinson and \[Sherwin-Williams\]). Should \[Sherwin-Williams\] be the lowest bid for the remaining paint, limiting the purchase to 20% of the 2025 requirements will provide contingency during the year should issues with the paint arise. ƚǞğƩķƭ ƩğŅŅźĭ \[źƓĻƭ ğƓķ ağƩƉźƓŭƭ ƷŷğƷ ƌğƭƷ ƌƚƓŭĻƩ City staff are alternatives to paint are being researched, the testing zone will be used to evaluate those products as well. City staff have committed to trial alternatives to paint. Tape, plastics that can be melted to the road, alternate sprayable compounds, and even attempts to place lines and markings below where plows and some traffic can wear them as easily have all been trialed, including as recent as 2024. When the City procured its paint truck, it was purchased with modular parts knowing different application equipment would be needed if a future alternate sprayable compound were procured. Considering such factors as material cost, productivity and the requirement for specialized equipment, no feasible alternatives have been identified to date. As with other municipalities in our region and across the country, the application of water-based traffic paints such as that recommended in this report continues to be the best option at this time. STRATEGIC ALIGNMENT This report best aligns with two Common Council priorities: Perform striving for the best use of resources in completing the annual traffic line and marking painting program and continuously assessing alternatives. Move striving for a safe transportation system for all modes of transportation via placing traffic control devices (lines and markings) and striving for alternatives that last longer. - 4 - SERVICE AND FINANCIAL OUTCOMES Procurement of the 2025 Traffic Paint at current quoted pricing is accounted for within approved operating budgets. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input from the Supply Chain Management has been incorporated into this report. City staff previously received input from both the cities of Fredericton and Moncton. The City of Fredericton has used Franklin Company paint for the last ten years, including in 2025. In previous years, Fredericton used two different other manufacturers (same from the list of those used by Saint John) with similar negative results. The City of Moncton has also experienced issues with other manufacturers. They commenced a sole source procurement of Franklin Paint through Stinson Equipment Ltd., 2015 through 2025. ATTACHMENTS ͵ COUNCILREPORT M&C No.2025-098 Report DateMarch 31, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Community Development Fund Agreement: Multipurpose Community Complex Energy Study. AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Samir YammineI an Fogan J. Brent McGovern RECOMMENDATION It is recommended that the City enter into an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project:Multipurpose Community Complex Energy Study,Project No. 17,975,in the form and upon the terms and conditions as attached; and that the Mayorand CityClerk be authorized to execute the said Agreementand date it retroactively to March 27, 2025. EXECUTIVE SUMMARY an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project: Multipurpose Community Complex Energy Study. PREVIOUS RESOLUTIONS M&C # 2025-056 REPORT The City of Saint John has been approved for a financial contributionin the amount of 40% oftheeligible expenditureor $132,000toward the Multipurpose Community Complex Energy Study. - 2 - The main objectives of the study are: Developing a technical and financial road map to construct a Net-Zero community complex that will achieve community, environment, social, economic and sustainability goals in alignment with current city plans. Evaluating the potential to convert the existing Irving Oil Field House to utilize low temperature heating water from the future adjacent East Saint John Community Complex. Developing various low carbon path scenarios to achieve the Net-Zero carbon for the new building including the financial and technical aspects. Developing a concept design of the new building including the connection of the new heating/refrigeration plant to the current heating system of the existing Irving Oil field house. Plan ActSJ: Pathway to Net Zero is Saint John's strategy for achieving net- zero emissions by 2050 as approved by the Council in January 2024. The project will conduct a detailed financial analysis by taking into consideration the life cycle cost of the proposed measures, impact on climate mitigation/adaptation, level of service, financial and technical viability, etc. The proposed study is 65% completed , with the final completion date is expected to be May 31, 2025. STRATEGIC ALIGNMENT The proposed project is clearly aligned with the following City plans, policies, programs, and practices: City of Saint John Corporate GHG and Energy Action Plan to reduce GHG emissions by 30% by 2025 and achieve carbon neutral by 2040. City of Saint John Climate Change Action Plan. City Council Priorities (2021- - 3 - SERVICE AND FINANCIAL OUTCOMES The City of Saint John will receive a total financial contribution in the amount of 40% of the eligible expenditure or $132,000 from RDC toward the Multipurpose Community Complex Energy Study. The total cost of the Energy Study is approximately $396,160 including city staff time to complete the work . The breakdown in funding for the Energy Study is as follows: Green Municipal Fund (GMF): $196,580 Regional Development Corporation (RDC) $132,000 Operating Budgets: $ 67,580 The successful completion and outcomes of the Energy Study will enable the city in the future to leverage capital funding from various levels of government and agencies toward the construction and implementation costs of the proposed measures. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The agreement has been reviewed by the General Counsel Office and no concerns have been noted. ATTACHMENT 1. Project No.: 17,975 - Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund for the following projects: Multipurpose Community Complex Energy Study. COMMON COUNCIL REPORT M&C No.2025-099 Report DateApril 01, 2025 Meeting DateApril 07, 2025 Service AreaPublic Works and Transportation Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: McAllister Drive Easement Acquisitions AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Barb CrawfordMichael Hugenholtz / Tim J. Brent McGovern RECOMMENDATION That the City enter into two easement agreements with Irving Oil Limited in the form as attached to this M&C 2025-099, for the purpose of the City being permitted to perform work in Majors Brooks, and that the Mayor and Clerk be authorized to execute the said easement agreements and any other documents ancillary thereto. EXECUTIVE SUMMARY Stormwater management and flooding response are critical year-round functions of the Public Works & TransportationServices department. Majors Brook, a key watercourse on the East Side, collects stormwater from several commercial and residential areas and contributes to flooding in low-lying areas of Westmorland Road and McAllister Drive during heavy rain events. To enhance flood resilience and improve stormwater management, Majors Brook requiresongoing maintenance. A portion of the brook flows through two properties owned by Irving Oil Limited, where sediment accumulation and overgrowth have reduced its capacity. In support of drainage improvements, the 2 property owner has agreed to grant the City easements (--3545 mand 2 --696 m) at no cost, allowing necessary maintenance and emergency response activities. PREVIOUS RESOLUTION Not Applicable. REPORT Stormwater management and flooding response within the City is a major function of the Public Works & Transportation Services department year-round. Majors Brook is a mapped watercourse on the East side that collects stormwater from Forest Hills, the Retail Drive and Commerce Drive areas as well as parts of - 2 - Rothesay Avenue. Majors Brook is tributary to March Creek, connecting to Marsh Creek near the intersection of Ashburn Lake Road and Rothesay Avenue. During many rain events, Majors Brook contributes to flooding on the East side, specifically in the low-lying areas of Westmorland Road and McAllister Drive. As part of an overall approach to mitigating effects of major weather events on the East Side, Majors Brook is identified as a watercourse that will require ongoing maintenance and upkeep. A portion of Majors Brook is contained within two properties owed by Irving Oil Limited at the intersection of McAllister Drive and Westmorland Road. Over time, this portion of Majors Brook has silted and overgrown resulting in diminished flow capacity. As part of overall drainage improvements in the area, the owner of PIDs #55218747 and #55218739 is willing to grant the City easement and rights in and 22 through -+/- 3545 m -+/- 696 m, allowing required maintenance and upkeep work to be done; now and in the future. Two easement agreements are attached for no charge to the City for these easements. STRATEGIC ALIGNMENT BELONG & PERFORM. GREEN: Ļ ǝğƌǒĻ ƷŷĻ ĻƓǝźƩƚƓƒĻƓƷ͵ Securing this easement will enhance flood resilience, improve stormwater management, and protect critical infrastructure, contributing to environmental sustainability and climate adaptation. BELONG: We value a welcoming community. Proactive stormwater management helps safeguard properties, reduce lane closures, and mitigate downstream impacts, ensuring safer more resilient neighborhoods for residents. PERFORM: Ļ ǝğƌǒĻ ƷŷĻ ĬĻƭƷ ǒƭĻ ƚŅ ƚǒƩ ƩĻƭƚǒƩĭĻƭ͵ Establishing this easement enables proactive maintenance and emergency response, allowing for efficient debris removal, bank stabilization, and infrastructure reinforcement, ultimately reducing long- term costs and protecting municipal assets. This initiative supports the City of Saint John's 10-Year Strategic Plan by advancing sustainability, resilience, and responsible infrastructure management. SERVICE AND FINANCIAL OUTCOMES The proposed easements allow City forces rapid access during extreme weather events, enabling crews to clear obstructions and manage water flow efficiently. There is no cost to the City for the proposed easements. - 3 - INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The easement documents were reviewed by General Counsel and Real Estate who noted no concerns. The insurance requirements were reviewed by the Insurance and Claims Coordinator. ATTACHMENTS 9ğƭĻƒĻƓƷ tL5 ЎЎЋЊБАЌВͲ 9ğƭĻƒĻƓƷ tL5 ЎЎЋЊБАЍАͲ 5ƩğǞźƓŭ tƌğƓ ƚŅ {ǒƩǝĻǤ {ŷƚǞźƓŭ 9ğƭĻƒĻƓƷƭ wĻƨǒźƩĻķ .Ǥ ŷĻ /źƷǤ ƚŅ {ğźƓƷ WƚŷƓ Form 14 EASEMENT Land Titles Act, S.N.B. 1981, c.L-1.1, s.24 Parcel Identifier of Parcel Burdened by Easement: PID 55218739 Grantor of Easement: Irving Oil Limited 10 King Square South Saint John, NB E2L 0G3 Grantee of Easement: The City of Saint John P.O. Box 1971 Station Main Saint John, NB E2L 4L1 Description of Easement: Purposes of Easement: Diagram of Easement: See The grantor grants to the grantee the described easement over or in the specified parcel for the specified purposes. Date: __________________________ Witness: Grantor of Easement: Irving Oil Limited _______________________________ ______________________________ Caleb Hunter John D. Laidlaw A Commissioner of Oaths Chief Legal Officer Being a Solicitor ________________________________ ______________________________ Caleb Hunter Darren Gillis A Commissioner of Oaths Chief Marketing Officer Being a Solicitor Witness: Grantee of Easement: The City of Saint John 1. 2. Parcel Identification Number 3. 4. 5. 6. 7. 8. 9. 10. (i) (ii) (iii) Form 14 EASEMENT Land Titles Act, S.N.B. 1981, c.L-1.1, s.24 Parcel Identifier of Parcel Burdened by Easement: PID 55218747 Grantor of Easement: Irving Oil Limited 10 King Square South Saint John, NB E2L 0G3 Grantee of Easement: The City of Saint John P.O. Box 1971 Station Main Saint John, NB E2L 4L1 Description of Easement: Purposes of Easement: Diagram of Easement: See The grantor grants to the grantee the described easement over or in the specified parcel for the specified purposes. Date: __________________________ Witness: Grantor of Easement: Irving Oil Limited _______________________________ ______________________________ Caleb Hunter John D. Laidlaw A Commissioner of Oaths Chief Legal Officer Being a Solicitor ________________________________ ______________________________ Caleb Hunter Darren Gillis A Commissioner of Oaths Chief Marketing Officer Being a Solicitor Witness: Grantee of Easement: The City of Saint John 1. 55218747 (i) (ii) (iii) /hb/L\[w9thw M&C No.2025-093 Report DateMarch 28, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:Contract 2024-03: St. JamesStreet (CharlotteStreet to SydneyStreet) Water and Sanitary Sewer Renewal and Street Reconstruction AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Ian Fogan/J. Brent McGovern Michael Baker RECOMMENDATION It is recommended thatContract No. 2024-03: St. JamesStreet (CharlotteStreet to SydneyStreet) Water and Sanitary Sewer Renewal and Street Reconstruction beawarded to the lowtenderer,TerraEx Inc., at theirtendered priceof $662,112.50(includingHST) as calculated based on estimated quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2024-03: St. JamesStreet (CharlotteStreet to SydneyStreet) Water and Sanitary Sewer Renewal and Street Reconstruction project to the low tenderer. PREVIOUS RESOLUTIONS th October17, 2022: M&C 2022-3172023and 2024General and Utility Fund Capital Budget, approved. October 30, 2024: M&C 2023-238; Revised 2024 General and Utility Fund Capital Programs, approved. March 10, 2025: M&C 2025-065 Public Information SessionCarmarthen Street (Mecklenburg Street to Orange Street) Street Reconstruction; Charlotte Street (St. James Street to Queen Square North) Street Reconstruction; and St. James Street (CharlotteStreet to Sydney Street) Street Reconstruction, received and filed. - 2 - REPORT The 2024 approved Water & Sewerage Utility Fund and General Fund Capital Programs include funds for the reconstruction of St. James Street from Charlotte Street to Sydney Street. The work on St. James Street includes the replacement of the existing water main and sanitary sewer. The work also includes new concrete curbs and sidewalk, grass median, roadway granular material, asphalt pavement, trees, and street signage. TENDER RESULTS th Tenders closed on March 19, 2025 with the following results, including HST: 1. TerraEx Inc. $ 662,112.50 2. Galbraith Construction Ltd. $ 702,726.48 3. L. Sanford and Sons Ltd. $ 733,640.63 4. Fairville Construction Ltd. $ 783,273.05 The Engineers estimate for the work was $701,908.25. ANALYSIS The tenders were reviewed by staff and they were all found to be formal in all respects. Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2024 Water & Sewerage Utility Fund and General Fund Capital Programs. This project is partially funded by the Integrated Bilateral Funding program (Other Share). Assuming the award of the Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others. The analysis below was established by considering the City Share funding included in the approved 2024 Capital Program. In determining the overall budget for this project, a breakdown of Other Share (73.33%) and City Share (26.67%) was used. This allocation was determined by considering the City Share as 26.67% of the overall budget. The analysis is as follows: Budget $ 1,080,002.00 Project Net Cost $ 672,767.12 Variance (Surplus) $ 407,234.88 - 3 - The positive variance for this project is based on a projected surplus in the 2024 General Fund Capital Program of $305,392.49 (City Share & Other Share) as well as a surplus of $101,842.39 (Utility Share & Other Share) in the 2024 Utility Fund Capital Program. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. STRATEGIC ALIGNMENT This report aligns with Council's Priorities for GROW, GREEN, MOVE and PERFORM as the project involves reconstructing sections of a city street currently in poor condition while leveraging Other Share funding. The work also supports the construction of the new Central Peninsula School and Community Hub. During the design phase of the work for this project, a review of the Central Peninsula Secondary Plan (The Secondary Plan) was completed. The Secondary Plan contains several Policies and Proposals relating to the Central Peninsula. Throughout the engagement process in developing the Secondary Plan, more street trees and greening was identified as a community priority. With respect to St. James Street (Charlotte Street to Sydney Street), the Secondary Plan included the priorities for more street trees and greening. There was also a noted desire to improve pedestrian infrastructure. The Secondary Plan contains the following Policies and Proposals relating to St. James Street: Policy: SE-3 Reposition St. James Street as an important east-west corridor thereby facilitating reinvestment Proposals: 7. Promote the redevelopment of the St. John the Baptist/King Edward School site as new residential development. Ensuring the development of the new school and the implementation of the Secondary Plan are coordinated and mutually supportive will be critical to the realization of the Vision. 11. Create an enhanced streetscape and public realm along St. James Street to encourage investment and improve pedestrian conditions. The reconstruction of St. James Street (Charlotte Street to Sydney Street) includes the renewal of the water and sanitary sewer infrastructure. The street reconstruction design achieves a more livable environment in the Southern Peninsula. A few noteworthy improvements include: /ǒƩĬ ĻǣƷĻƓƭźƚƓƭ Curb extensions on St. James Street at the Charlotte Street and Sydney Street intersections were installed as part of separate reconstruction projects completed in 2024. For this project, the existing - 4 - curb extensions will remain and new concrete curbing will be installed between the extensions. The curb extensions improve pedestrian safety by reducing the crossing distance for pedestrians as well as making pedestrians about to cross St. James Street more visible to motorists. hƓΏƭƷƩĻĻƷ ƦğƩƉźƓŭ The current alternate side on-street parking will be maintained for the section of St. James Street from Charlotte Street to Sydney Street until the new school has been constructed. Once the new school has been constructed, staff intends to recommend that on-street parking for this section of St. James Street be changed to allow for parking on both sides of the street at the same time. This would provide on-street parking for residents of the area as well as providing additional short-term parking/drop-off space for the new school and community hub. To accommodate the future change in on-street parking, this project has been designed to allow for a parking lane on each side of the street as well as a 3.5m wide centre travel lane. It is s at a later date with the recommended by-law changes. .ğƩƩźĻƩ ŅƩĻĻ ƦğƩƉźƓŭ As part of the design for this project, four (4) barrier free parking spaces have been allowed for on the south side of St. James Street at the main entrance to the new school. These barrier free parking spots will include access ramps complete with tactile warning surface indicators and signage. These parking spots are not included as part of the construction project in 2025 but will be installed once the new school has been constructed and the necessary by-law changes have been approved by Council. The delay in installation of the necessary infrastructure to support these barrier free spaces is due to the requirements of the construction of the new school building. It is anticipated that the south side of St. James Street will need to be excavated from just behind the new concrete curb to the southern edge of the right-of-way to allow for the foundation of the new school to be constructed. tĻķĻƭƷƩźğƓ ğĭĭĻƭƭ ƩğƒƦƭ Access ramps on St. James Street at the Charlotte Street and Sydney Street intersections were installed as part of separate reconstruction projects completed in 2024. For this project, the existing access ramps will remain. bĻǞ ƭźķĻǞğƌƉƭ The existing asphalt sidewalk on the north side of St. James Street from Charlotte Street to Sydney Street will be replaced with a new concrete sidewalk. The asphalt sidewalk on the south side of this section of St. James Street will be removed and will be temporarily reinstated as a gravel surface to allow for the construction of the new school. It is anticipated that the south side of St. James Street will need to be excavated from the edge of the right-of-way out to the back of the new concrete curb to allow for the foundation of the new school to be constructed. Once the new school has been built, a new concrete sidewalk will be constructed on the south side of St. James Street. \[ğƓķƭĭğƦĻ źƒƦƩƚǝĻƒĻƓƷƭ A new grass median and street trees will be included on the north side of St. James Street between Charlotte Street and Sydney Street. Following the construction of the school, locations - 5 - have been identified for additional trees to be planted on the south side of St. James Street to enhance the area in front of the new school. /ƚƚƩķźƓğƷźƚƓ ǞźƷŷ ƭĭŷƚƚƌ ĭƚƓƭƷƩǒĭƷźƚƓ As noted above, it is anticipated that the construction of the new school will require a portion of the St. James Street right-of-way on the south side to be excavated. For this reason, staff have only included the installation of the new concrete curb on the south side of St. James Street in the scope of this project. The area behind the back of the curb on the south side will be reinstated with a temporary gravel surface. Once the school has been completed, a new concrete sidewalk, including the access ramps and tactile warning surface indicators for the barrier free parking spots will be installed and street trees will be planted. SERVICE AND FINANCIAL OUTCOMES The municipal infrastructure along St. James Street (Charlotte Street to Sydney Street), is currently in poor condition and requires replacement. This infrastructure renewal effort reduces the likelihood of future service disruptions for residents, addressing potential failures in the existing infrastructure. This project also provides for the opportunity to make several streetscape enhancements that will improve the safety of this section of St. James Street for all users of the transportation infrastructure, which is key given the proximity of this project to the new school for the Southern Peninsula. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was reviewed with Public Works and Transportation and Growth and Community Services. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. Staff consulted with the Saint John Ability Advisory Committee on the planned work on St. James Street from Charlotte Street to Sydney Street. A Public Information Session for this project was also held on March 11, 2025. ATTACHMENTS N/A COUNCILREPORT M&C No.2025-103 Report DateApril 01, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:Contract 2023-09: Main Street Active Transportation Improvements AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Jill DeMerchantIan Fogan/J. Brent McGovern Michael Baker RECOMMENDATION It is recommended thatContract No. 2023-09: Main Street Active Transportation Improvementsbeawarded to the lowtenderer,Galbraith Construction Ltd., at theirtendered priceof $3,447,145.13(includingHST) as calculated basedon estimated quantities, andfurther that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2023-09: Main Street ActiveTransportation Improvementsto the low tenderer. PREVIOUS RESOLUTIONS May 30, 2022: M&C 2022-191 Utility Fund (Revision I) and General Fund (Revision II) 2022 Capital programs, approved. May 30, 2022: M&C 2022-181 Main Street North Active Transportation Conceptual Plan, approved. October 17, 2022: M&C 2022-317 2023 and 2024 General and Utility Fund Capital Budget, approved. November 28, 2022: M&C 2022-341 -Engineering Services: Main Street Active Transportation Improvements April 17, 2023: M&C 2023-098 -2023 General Fund and Utility Fund Capital Budget Update, approved. - 2 - January 13, 2025: M&C 2025-007 Community Development Fund Agreement: Main Street Active Transportation Improvements, approved. February 24, 2025: M&C 2024-045 Highway Usage Permit (HUP) Department of Transportation and Infrastructure - Permit 202511R010009702 (City of Saint John Route 100 (Main Street)), approved. March 5, 2025: M&C 2025-047 Highway Usage Permit (HUP) Gateway Operations Limited (City of Saint John Route 100 (Viaduct)), approved. REPORT The approved 2022 and 2023 General Fund Capital Programs include funding for the Main Street Active Transportation Improvements project. The work will extend between Union Street and Chesley Drive and will include the installation of protected active transportation facilities, reconfiguration of intersections, installation of new traffic signals, and accessibility improvements for pedestrians. TENDER RESULTS th Tenders closed on March 19, 2025, with the following results, including HST: 1. Galbraith Construction Ltd. $ 3,447,145.13 2. Fairville Construction Ltd. $ 3,961,957.00 The Engineers estimate for the work was $2,717,162.50. ANALYSIS The tenders were reviewed by staff and they were all found to be formal in all respects. Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2022 and 2023 General Fund Capital Programs. for this project is $435,000 of Canada Community Building Fund Funding (CCBF). The 2023 General Fund Capital funding for this project is $1,565,000 of City Share funding. In January 2025, Common Council approved the Regional Development $495,000 toward the construction of the project. - 3 - Assuming the award of the Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others (i.e. pre-purchase of traffic signal equipment, design and inspection services, etc.). The analysis is as follows: Budget $ 2,495,000.00 Project Net Cost $ 3,823,382.10 Variance (shortfall) ($-1,328,382.10) As indicated above the projected project shortfall is $1,328,383. It is proposed that the shortfall be addressed through the 2019-2023 CCBF funding program. In order to offset this funding shortfall, it is proposed that the Rodney Street (Market Place West) to Watson Street project be deferred to a future capital program. Within the 2021 & 2023 Capital Programs there is currently $2,228,750 of CCBF funding assigned to the Rodney Street Project. If the project is deferred the remainder of the funding will be reallocated to a priority project that fits within the CCBF funding parameters. The Rodney Street Reconstruction project was chosen to be deferred because through sewer modelling it was determined that underground upgrades on this section of Rodeny Street would not improve the challenges with existing storm and sanitary flows in the area. It was recommended by one of the engineering consultants to complete an overall separation plan of the drainage basin that includes Rodney Street to ensure that any City investment in the area is plan to propose this investigation and conceptual planning project in the draft 2026 Capital Programs. This Contract includes an Enhanced Level of Service/Contractor Performance Penalty Structure as the timeline for completion is time sensitive, based on the fact that Main Street is a connection point between the North End and Southern Peninsula therefore is considered critical in terms of completion. An Enhanced Level of Service has been set at $2,000 per working day that the contractor precedes the substantial completion date up to a maximum of $50,000. Should the contractor not meet the project schedule as included in the tender documents, a Penalty of $2,000 per working day from the time of the scheduled substantial completion to the actual substantial completion will be applied. The intent is the enhanced level of service will be funded through the project contingency and/or the overall approved capital fund budget envelope. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. - 4 - STRATEGIC ALIGNMENT MOVE priority, connecting the Old North End and South-Central Peninsula neighbourhoods, and beyond, with improved safe and accessible options for both pedestrians and cyclists, with some enhancements for Transit. This project also aligns with: MoveSJ, that recommends a protected bike lane for Main Street North and the Viaduct, Central Peninsula Secondary Plan: o IS 12: Encourage the Government of New Brunswick to develop a short-term strategy to convert the two outside lanes of Main Street to active transportation lanes, with a long-term vision of implementing a road diet and redeveloping Main Street as a mixed use corridor o MS 2: Reconfigure Main Street to a complete street with transit and active transportation amenities The Main Street Active Transportation Improvements project achieves a more livable environment along the Main Street corridor and provides an important active transportation connection between the Old North End and the Central Peninsula. A few noteworthy improvements include: Protected Active Transportation Lanes Installation of a combination of protected bike lanes and multi-use pathways along the corridor. These lanes will be separated from vehicle traffic by a buffer space as well as concrete barriers in order to create a physical separation for active transportation users from motor vehicles. Enhanced Traffic Control Features on the Viaduct Enhanced traffic control features at the ramps along the Viaduct will be installed to reduce speeds and create safer environments for pedestrians and cyclists. These features include the realignment of these ramps so that their curves are more abrupt and meet Main Street/the Viaduct at a sharper angle, the installation of a Rectangular Rapid Flash Beacon crosswalk at the Highway 1 westbound ramp, and the installation of a set of traffic signals at the Highway 1 eastbound ramp to minimize conflicts between pedestrians/cyclists and vehicles. Improved Pedestrian Areas The existing pedestrian infrastructure on both sides of Main Street will be improved in some areas, including widening of sidewalks and walking surfaces and the installation of Tactile Warning Surface Indicators at pedestrian crossings. All crosswalks along the corridor will be shortened to reduce the exposure of pedestrians to motor vehicles. Traffic Signal Upgrade Installation of new traffic signal equipment at the intersection of Main Street and Metcalf Street. These traffic signals will include vehicle detection, audible pedestrian signals, tactile warning - 5 - surface indicators, bike signals, and bike boxes to improve safety and level of service for all users at the intersection. Enhanced Green Spaces Removal of some of the existing asphalt along the corridor to include more greenspace. Greenspaces will be added at three of the six Viaduct ramps, along the center median near Portland Street, as well as between the on-street parking areas along the section from Chesley Drive and Metcalf Street. Transit Stop Enhancements Enhancements to transit stops along the corridor, which will involve the addition of transit lay-bys at several of the existing transit stops on Main Street, including next to the Mercantile building and on either side of Main Street near Portland Street. SERVICE AND FINANCIAL OUTCOMES The Main Street Active Transportation Project will improve access for all users of the transportation infrastructure. The project will also allow for the installation of protected bike lanes, enhanced pedestrian facilities and crossings, reconfiguration of the ramps on the viaduct, roadway narrowing and a reduction in posted speed limits. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was reviewed with Public Works and Transportation. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. ATTACHMENTS N/A /hb/L\[w9thw M&C No.2025-095 Report DateMarch 31, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:Contract 2025-03: Heather Way Sanitary Sewer Installation AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Holly Young Ian Fogan/Michael BakerJ. Brent McGovern RECOMMENDATION It is recommended that:Contract No. 2023-05: Heather Way -Sanitary Sewer Installation beawarded to the lowtenderer,Fairville Construction Ltd., at their tendered priceof $821,744.00(including HST) as calculated based on estimated quantities, andfurther that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2025-03: Heather Way Sanitary Sewer Installation project to the low tenderer. PREVIOUS RESOLUTIONS th October 28, 2024: M&C 2024-287:2025 General and Utility Fund Capital Budgets, approved. February 24, 2025: M&C 2025-058: 2024 2028 Capital Investment Plan for Canada Community Building Fund (CCBF), approved. REPORT The 2025approved Water & Sewerage Utility Fund CapitalProgram includesfunds for the installation of a new sanitary sewer on Heather Way, from Dunnett Drive to the northern entrance of Boyaner Crescent. This work will support future development in theadjacent area. - 2 - TENDER RESULTS th Tenders closed on March 26, 2025, with the following results, including HST: 1. Fairville Construction Ltd. $ 821,744.00 2. Galbraith Construction Ltd. $1,024,322.25 The Engineers estimate for the work was $ 791,740.50. ANALYSIS The tenders were reviewed by staff, and all were found to be formal in all respects. Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2025 Water & Sewerage Utility Fund Capital Program. This project is funded entirely by the Canada Community Building Fund (CCBF). The approved CCBF Capital Investment Plan includes a budget for this project of $700,000. However, the approved 2025 Utility Capital Program includes a project budget of $485,000. Since the Capital Investment Plan for the CCBF program was completed after the 2025 Utility Fund Capital Program a budget of $700,000 was used for project funding. Assuming the award of the Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others (i.e. design & inspection services). The analysis is as follows: Budget $ 700,000 Project Net Cost $ 835,978 Variance (Shortfall) -$ (135,978) As noted above the overall projected project shortfall is $135,978. It is proposed the shortfall be addressed within the overall 2024-2029 CCBF funding program. The City earns interest yearly on this funding therefore it is expected that this shortfall can be addressed within the overall 2024-2029 CCBF funding program. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. - 3 - STRATEGIC ALIGNMENT This report aligns with Council's Priorities for GROW and PERFORM as the project involves installing a new sanitary sewer to support future development while leveraging Other Share funding. Noteworthy for this project is that during construction, traffic will be temporarily shifted to the northbound lanes to enable more efficiency in the construction of the works. Once the work is complete and the trench reinstated, the entirety of Heather Way (northbound and southbound lanes that were not completed in 2024) will be resurfaced under a separate project. SERVICE AND FINANCIAL OUTCOMES The existing municipal sanitary sewer infrastructure along Heather Way cannot support future development. The installation of a new sanitary sewer will support future development proposed for the area. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This design was reviewed by SJ Water, and the Public Works and Transportation Department. Finance also reviewed the report to ensure the CCBF Funding requirements were adhered to and the adjustment of funding for this project adhered to Capital budget policy. The tendering process for this project was completed in accordance with the City's Strategic Procurement Policy and Supply Chain Management supports the recommendation being put forth. th On March 25, 2025, staff hosted a Public Information Session for this project. ATTACHMENTS N/A PROCLAMATION WHEREAS:emergencies can occur at any time requiring police, fire or emergency medical services; and WHEREAS:when an emergency occurs, the prompt response of police officers, firefighters and paramedics is critical to the protection oflife and preservation of property; and WHEREAS:the safety of our police officers, firefighters and paramedics is dependent upon the quality and accuracy of information obtained from citizens contacting the Public Safety Communications Centre; and WHEREAS:the Public Safety Communications Centreis the first link to citizens seeking emergency services; and WHEREAS:every year during the second week of April, the telecommunications personnel in the public safety community are honorednationally; and WHEREAS:April 13-19, 2025,is recognized as National Public Safety Telecommunicators Week; and WHEREAS:National Public Safety Telecommunicators Week is a time to celebrate and thank the Public Safety Communications Centre Operators for theircompassion, understanding and professionalism in their performance of duty serving the public. NOW THEREFORE: I,Mayor Donna Reardon, of Saint Johndo hereby proclaim the week of April 13to April 19, 2025,as National Public Safety TelecommunicatorsWeek, in honour of thosewhose diligence and professionalism keep our city and citizens safe. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. PROCLAMATION WHEREAS:April 15, 2025 marks the tenth anniversary of the Supreme Court of Canada's decision in Mouvement laïque québécois v. Saguenay (City), 2015 2 S.C.R. 3, which affirmed the principle of religious neutrality in public institutions; and WHEREAS: The decision underscored the importance of maintaining a secular space where individuals of all faiths and beliefs can coexist in harmony and mutual respect; and WHEREAS: The City of Saint John is committed to upholding the values of equality, diversity, and respect for all citizens, regardless of their religious beliefs or non-beliefs; and WHEREAS:Recognizing "Religious Neutrality Day" provides an opportunity for our community to reflect on the importance of religious neutrality and to promote awareness and understanding among all residents; and WHEREAS:This day serves as a reminder of our dedication to fostering a harmonious and inclusive society where everyone feels welcome and respected. NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim April 15, 2025as Religious Neutrality Dayin the City of Saint Johnand encourage all residents to join in commemorating this important milestone and to participate in educational events and discussions on the significance of religious neutrality in our society. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. PROCLAMATION WHEREAS:On April 17th, the bleeding disorder community will be celebrating World Hemophilia Day.The theme of this year is "Access for all: Women and girls bleed too". WHEREAS: Today women and girls with bleeding disorders are still under diagnosed and underserved. The global bleeding disorder community has the power and the responsibility to change this. Through recognition, treatment, and care the quality of life for these women will improve and the bleeding disorder community will become stronger. WHEREAS: World Hemophilia Day 2025 is a call to action for governments, healthcare providers and advocates worldwide to close the gaps in care for women and girls with bleeding disorders. This year's theme highlights the importance of equity in healthcare, shining a light on the strength, resilience and contributions of women and girls with bleeding disorders. Through global awareness efforts, we can break the stigma, improve education and foster better outcomes for all. WHEREAS:Together we can create a future where Treatment for all is a reality and equity, care and empowerment define the lives of those living with bleeding disorders. Let's join hands on April 17th, 2025 to ensure that women and girls with bleeding disorders are not left behind. NOW THEREFORE: I,Mayor Donna Noade Reardon, of Saint Johndo hereby proclaim April 17, 2025 as World Hemophilia Dayin the City of Saint John. In witness whereof I have set my hand and affixed the official seal of the Mayor of the City of Saint John. Staff Recommendation for Council Resolution Property: 120 Carleton Street (PID 00037564) Public Hearing: April 7, 2025 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By-Law No Amendment Recission of Yes That Common Council, pursuant to Section 59 of the Previous s. 39/s. Community Planning Act, hereby rescind the resolution and 59 Conditions the conditions imposed on May 17, 1990 on the property located at 120 Carleton Street, also identified as PID 00037564. Section 59 No Conditions Section 59 No Agreement Section 131 No Agreement Other No PLANNING ADVISORY COMMITTEE March 19, 2025 Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT:ProposedSection 59 Amendment 120 CarletonStreet On February24, 2025, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its March18, 2025meeting. Yeva Mattson, Plannerwith Growth and Community Services, appeared before the Committee and provided an overview of the proposed Rezoning. Margo Butler, the executivedirector of the John Howard Society,and Mark Palmer, president of the John Howard Society Board, appeared as the applicants to speak in favor of staff recommendation. They clarified there is a need for this serviceand they hope to expand to better serve those wanting to re-enter Saint John. The committee inquired about the process when the transition house reaches full capacity and individuals are unable to access services. The applicant clarified that, in such cases, individuals must remain in the institution. They further explained that dueto the overwhelming demand for services like theirs, the province has resorted to flying people to Newfoundland because of the severe lack of available space within the province. RECOMMENDATION: 1.That Common Council rescind the conditions imposed on May 17, 1990 on the property located at 120 Carleton Street, also identified as PID 00037564. Page 1of 2 Margo Butler120 Carleton StreetMarch19, 2025 Respectfully submitted, Phil Comeau Vice Chair Attachments Page 2 of 2 Date:March14, 2025 To:PlanningAdvisory Committee From:Growth &Community Services Meeting:March18, 2025 SUBJECT Applicant:Margo Butler Landowner:John Howard Residential Centre Inc. Location:120 Carleton Street PID:00037564 PlanDesignation:Primary Centre Zoning:NeighbourhoodCommunity Facility (CFN) Application Type:Section 59 Amendment Jurisdiction:Common Council has requested the views of the Planning Advisory Committee concerning proposed amendments to the Section 59 conditions of the subject property. Council will consider the Committee’srecommendation at a public hearing on Monday, April10, 2025. EXECUTIVE SUMMARY The applicant is seeking anamendmentto existing Section 59 conditions imposed on the propertyin 1990,which restricted the site to a group care facility for not more than 15 persons and associated offices. The applicant is requesting this condition be rescinded toenable an addition of 4 more beds. Staff recommendsrescinding the Section 59 conditionto enable expansion of the existing use. RECOMMENDATION Page 1of 5 Margo Butler 120 Carleton Street March 14, 2025 That Common Council DECISION HISTORY On September 18,1978, 120 Carleton Street was rezoned from One & Two Family – 2 Storey & 2 or 3 Storey Multiple Residential (RM-1) to Neighbourhood Institutional (IL-1) and the use of the site was restricted to a Community Residential Centre for not more than 10 men and the John Howard Society’s offices. This condition was amended on May 17, 1990 to allow for 15 beds, to be used for men and women. The existing Section 59 condition registered on the property is worded as “That the use of 120 Carleton Street be restricted to a group care facility for not more than fifteen (15) persons and associated offices.” ANALYSIS Proposal The applicant is proposing to incorporate an additional four residents within the existing building. The rescinding of the Section 59 conditions is required to allow for this proposed expansion of this established use. Site and Neighbourhood The subject property in located in the Central Peninsula at the edge of the Primary Centre, west of the intersection of Carleton Street and Coburg Street. The property has an area of 300m² and includes the existing John Howard Society building as well as 3 tandem parking stalls. The immediate area surrounding the subject property is a mixture of residential, commercial, and institutional uses, including the St. Joseph Hospital which is located 275 metres away. The residential uses in the neighbourhood and in the broader Central Peninsula are largely zoned Urban Centre Residential (RC), while the commercial uses are zoned Uptown Commercial (CU). The subject site is served by the City’s public and active transportation networks. The site is served by Saint John transit, with a main transit hub being located 270 metres away at Kings Square. This provides residents with transit connections to Fairville Boulevard, McAllister Centre, the University and Regional Hospital, and the North End. In addition, sidewalks link the property to the City’s broader pedestrian network. Municipal Plan and Zoning Municipal Plan and Central Peninsula Secondary Plan The site is designated as Primary Centre in the Municipal Plan. There are two policies in this designation that are relevant: LU-13 Recognize the Uptown Primary Centre as the major business, office and retail area within the City, featuring mixed-use development and intense activity. The Uptown Page 2 of 5 Margo Butler 120 Carleton Street March 14, 2025 also contains uses which contribute to the City’s vitality and animation, such as cultural, entertainment, residential and hospitality uses. The rescinding of the Section 59 condition allows for the expansion of the existing use on this site, which aligns with the Primary Centre’s role as a mixed-use area. The continued support of this use will contribute to the social fabric of the Uptown, creating a more inclusive and diverse community. While the policy encourages a mix of residential, cultural, and leisure uses, supportive facilities address the need for supportive services and affordable housing. Policy LU-19 Ensure the Uptown maintains a compact urban form. This will be achieved by developing supportive land use regulations in the Zoning Bylaw to direct high intensity mixed-use development to areas that can support it, while maintaining the character of established lower intensity areas. The site has operated as a Supportive Facility for over four decades, expanding its operation to meet the growing needs of the community. The proposed rescinding of the Section 59 Conditions will allow for a marginal increase in the scale of use will maintaining the built form and character. The proposed development is also compatible with the vision established within the Central Peninsula Secondary Plan, including: - The existing building is of an appropriate height and massing for the neighbourhood. - The proposed development protects the pedestrian street level experience by being of an appropriate scale. The proposal represents an opportunity to expand an existing supportive facility while retaining the built form and character of the existing building. As this is an existing building, it conforms to the neighbourhood context for scale, massing, and height. Any future changes to the building would be limited by the size of the lot. From the analysis of the proposed development for alignment with the Central Peninsula Secondary Plan as well as the Municipal Plan Policies (Attachment 2), staff are of the opinion that the proposed development achieves the intent of the Municipal Plan based on the continued residential use. Zoning The Neighborhood Community Facility (CFN) Zone is designed to accommodate a range of community-oriented facilities, such as arenas, community centres, elementary schools, and recreational facilities that are complementary to surrounding residential neighbourhoods. It is also designed to accommodate Supportive Facilities and Supportive Housing. The John Howard Society, which has been operating the existing Supportive Facility for over four decades is an appropriate use for the CFN zone and conforms to the intent of the zone. Page 3 of 5 Margo Butler 120 Carleton Street March 14, 2025 With the removal of the condition limiting the number of beds, any expansion of the use would need to meet current zoning standards. Section 59 Conditions The landowner is seeking approval to rescind the existing Section 59 conditions to allow for an expanded resident count in the existing building at 120 Carleton Street. Since the 1978 rezoning, Section 39/59 conditions have been imposed on the use of this parcel, restricting the use and resident count. A subsequent amendment to these original conditions enabled an increase to the maximum allowable beds. By removing the Section 59 condition, it will provide flexibility and will enable the site’s development and use to be guided by the standards established in the City’s Zoning By-Law. Staff recommend the removal of the conditions, as the Zoning By-law standards and building permit process provide sufficient direction for any future development of the site. No issues were raised by the different service areas, and they are supportive of the proposed removal of the Section 59 conditions. Conclusion The proposed increase to the resident count of an existing supportive facility represents an incremental increase to an established land use. The use is permitted within the Neighbourhood Community Facility (CFN) zone and has operated from this located for over four decades. Staff are recommending the rescinding of the Section 59 condition. ALTERNATIVES AND OTHER CONSIDERATIONS No other alternatives were considered. PUBLIC ENGAGEMENT In accordance with the Committee’s Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on March 4, 2025. The Public Notice for the proposed Section 59 Amendment was posted on the City of Saint John website on March 10, 2025. APPROVALS AND CONTACT Manager Director Jennifer Kirchner, RPP, MCIP Pankaj Nalavde, RPP, MCIP Contact: Yeva Mattson, RPP, MCIP Telephone: (506) 721-8453 Email: yeva.mattson@saintjohn.ca Application: 23-0334 APPENDIX Map 1: Aerial Photography Page 4 of 5 Margo Butler 120 Carleton Street March 14, 2025 Map 2: Future Land Use Map 3: Zoning Attachment 1: Site Photography Attachment 2: Municipal Plan and Secondary Plan Policy Review Submission 1: Site Plan Page 5 of 5 ATTACHMENT 1: SITE PHOTOGRAPHY Subject Site Subject Site Carleton Street Carleton Street looking East (Subject to the ing the need . es existing use contribut with no exterior address y expansion of the s well as providing , which will allow for the density increase . designation by An increase to the resident count to allow for supportive facilit hile still supporting the in an existing building ection 59 conditions will allow for an helping to create a more inclusive and supportive services a with the S for over four decades. and by Primary Centre . density, w on options Street operati the existing use of a contains an existing building and use, which feature a residential resident increase can be accommodated through internal Street rescinding of the Section 59 conditions aligns with the Carleton to the use 120 – more specialize housing with nhanced density on the site. 120 Carleton The proposed Section 59 amendmentexisting social fabric of the Uptowndiverse community. While the policy encourages a mix of residential, cultural, and leisure uses, foraffordable housing The proposed amendment to increase which has been in The subject site compact urban form of development. requires the eThe proposed renovations to the building. There are no anticipated changes to the buildings exterior to support the additional residentsThe development is contained changes being required to support the proposed use - Policy Review use developments; - use development and intense activity. - ished lower intensity areas. quality urban design standards for - and Central Peninsula Secondary Plan entertainment, residential and hospitality uses. use development to areas that can support it, while - Municipal Plan 13 19 20 23 - --- secondary and private educational facilities; and - Policy LU Municipal Plan Policy Recognize the Uptown Primary Centre as the major business, office and retail area within the City, featuring mixedThe Uptown also contains uses which contribute to the City’s vitality and animation, such as cultural, Council shall encourage the following land uses to locate in the Uptown Primary Centre: a. Major concentrations of government and other major office, financial, and professional services in the City; b. Major arts, culture, leisure and entertainment facilities; c. Medium & high density residential, particularly in mixedd. Green space and public gathering places; e. Specialty retailing; f. Restaurant and related establishments, including bars; g. Visitor attractions that are not location dependent; h. Posti. Public transit and active transportation hubs providing links to and from key destinations. Policy LU Ensure the Uptown maintains a compact urban form. This will be achieved by developing supportive land use regulations in the Zoning Bylaw to direct high intensity mixedmaintaining the character of establ Policy LU Ensure new construction in the Uptown is sensitive to its historic surroundings and neighbourhood context; however, modern expressions of architecture in the Uptown will also be encouraged. Policy LU Encourage the application of highdevelopment within the Uptown Primary Centre by incorporating the Urban Design Principles, established in the Municipal Plan, which support mixedurban forms of development. Attachment 2: The . built form. wall that was street stablished rise residential building - standing supportive facility providing specialized - he existing use will continue to operate from the The existing built form will be able to accommodate the Assessment 120 Carleton Street The site contains an existing lowconstructed in 1900. additional residents with no changes being proposed to the building will continue to form part of the eThe building contains a long and affordable housing. Tproperty. provides access to an important rise residential and institutional uses to - street parking to accommodate employees - income residential developments to support the - Design Characteristics rise buildings to reinstate the traditional urban built form scale mid - - Waterloo Village neighbourhood, specifically along the Union Low to midof the Street corridor.Increased mixedtransition to a complete neighbourhood, while mitigating gentrification.Existing and infill buildings along Union Street, Waterloo Street and Prince Edward Street to retain active ground floor uses and upper floor residential uses.Civic spaces are reinforced and created to provide amenities for residents, employees and visitors.Structured and onresidents and visitors.New, largeincorporate inbuilding parking.Health and other instructional buildings feature high quality entry plazas.Access to a naturalized Marsh Creek civic space, while connecting to areas East of the Central Peninsula Waterloo Village: CPSP Policy2.3 City of Saint John Growth & Community Development PO Box 1971, Saint John, NB E2L4L1 March 16, 2025. Dear Planning Advisory Committee, My name is Cynthia Nedo and Colin Craig and we are the owners of a neighboring building at 66 Coburg. While I understand the intent to accommodate growing housing needs, I believe this amendment could have negative consequences for our community. It has come to our attention that 120 Carleton would like to allow 4 additional beds on top of the 15 people already on the premises. First, by allowing such an amendment, it seems counterintuitive. This proposal doesn't improve the neighborhood or attract the right demographic to the area. In December 2024, the city of Saint John worked very hard to move a homeless shelter from the exact same area. At the time, safety and security of residents, tenants and businesses was a major concern vocalized to the city. Allowing more beds of this nature, doesn't attract the right clientele, increases transiency and jeopardizes the safety and security of the area. Secondly, is already challenging. Introducing more frustration for current residents. In conclusion, I understand the need for accommodating a growing population, I believe that the proposed property amendment could have negative consequences. The proposal doesn't improve the area, and I urge you to reconsider this amendment and explore alternative solutions to preserve the character of our community. The forethought of the city for this area should be to create more units of housing not piling more beds into one apartment building. Thank you for taking the time to consider my concerns. Best regards, Cynthia Nedo and Colin Craig Application for a Section 59 Amendment Application is for a Section 59 Amendment to eliminate the resident cap. PROPOSED SECTION 59 AMENDMENT RE: 120 Carleton (PID 00037564) Public Notice is hereby given that the Common Council of the City of Saint John intends to consider amending The City of Saint John Zoning By-Law at its regular meeting to be held in the Council Chambers on Monday April 7, 2025, at 6:30 p.m. 1. Amending the Section 59 conditions imposed on May 17, 1990 on the property located at 120 Carleton Street, also identified as PID 00037564, to remove the maximum bed count. REASON FOR CHANGE: To permit the development of additional beds in an existing building. For details on how to inspect the amendment, or to register to participate, please contact the Office of the City Clerk at commonclerk@saintjohn.ca. Written objections to the amendment may be provided in writing and/or verbally at the Public Hearing to be held by Common Council. To register for participation in the hearing, please commonclerk@saintjohn.ca If you require French services for a Common Council meeting, please contact the office of the City Clerk. Jonathan Taylor, City Clerk (506) 658-2862 PROJET DE MODIFICATION DEL'ARTICLE 59 Objet : 120, rue Carleton Par les présentes, un avis public est donné par lequel le conseil communal de la ville de Saint John réunion ordinaire qui se tiendra dans la salle du conseil le lundi 7 avril 2025 à 18 h 30, en apportant les modifications suivantes : 1. Modification des conditions de l'article 59 imposées du 17 mai 1990 de la propriété située au 120 rue Carleton, également identifiée comme NID 00037564, afin de supprimer le nombre maximal d'lits. INSERT PHOTO (this is just a note to make sure the photo goes here on the web site, no need to actually insert it) RAISON DE LA MODIFICATION: Permettre le développement supplémentaires dans le bâtiment existant. Souhaitez-vous plus de détails sur la façon d'inspecter la modification ou de vous inscrire pour participer? Veuillez contacter le bureau du greffier commun à CommonClerk@saintjohn.ca. Les objections écrites à la modification peuvent être fournies par écrit et/ou verbalement lors de l'audience publique qui sera tenue par le conseil municipal. Pour vous inscrire à l'audience, veuillez contacter le bureau du greffier municipal à l'avance à CommonClerk@saintjohn.ca Si vous avez besoin des services en français pour une réunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, Greffier de la municipalité (506) 658-2862 Staff Recommendation for Council Resolution Property: 801 Loch Lomond Road (portion of PID 00436659) stnd Public Hearing, 1 and 2 Reading occurred on March 24, 2025 rd 3 Reading: April 7, 2025 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to By-Law Number Amendment C.P. 111-190 a Law to Amend The Zoning By-Law of the City of Saint John. Recission of No Previous s. 39/s. 59 Conditions Section 59 No Conditions Section 59 No Agreement Section 131 No Agreement Other No BY-LAW NUMBER C.P. 111-190 ARRÊTÉ NO C.P. 111-190 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ZONAGE DE THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Lors d'une réunion du conseil communal, Common Council convened, as follows: The City of Saint John a décrété ce qui suit : The Zoning By-law of The City of Saint John L'arrêté sur le zonage de The City of Saint enacted on the fifteenth day of December, A.D. John, décrété le quinze (15) décembre 2014, 2014, is amended by: est modifié par : Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a piece of land zonage de la ville de Saint John, permettant having an area of approximately 1.32 hectares, de modifier la désignation pour une parcelle located at 801 Loch Lomond Road, also identified de terrain d'une superficie d'environ 1.32 as a portion of PID 00436659, from Business hectares, situé au 801, chemin Loch Lomond, également identifié comme une Park Commercial (CBP) to Corridor partie de NID 00436659, de la zone Commercial (CC) commerciale - à zone commerciale de corridor (CC) toutes les modifications sont indiquées sur le all as shown on the plan attached hereto and plan ci-joint et font partie du présent arrêté. forming part of this by-law. EN FOI DE QUOI, The City of Saint John a IN WITNESS WHEREOF The City of Saint John fait apposer son sceau communal sur le has caused the Corporate Common Seal of the présent arrêté le *** **** 2025, avec les said City to be affixed to this by-law the ** day of signatures suivantes: ****, A.D. 2025 and signed by: ____________________________________________ Mayor / Maire __________________________________________ _ City Clerk / Greffier de la municipalité First Reading - March 24, 2025 Première lecture - le 24 mars 2025 Second Reading - March 24, 2025 Deuxième lecture - le 24 mars 2025 Third Reading - Troisième lecture - Staff Recommendation for Council Resolution Crisis Care Facility Text Amendment stnd Public Hearing, 1 and 2 Reading occurred on March 24, 2025. rd 3 Reading: April 7, 2025 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to By-Law Number Amendment C.P. 111-192 a Law to Amend The Zoning By-Law of the City of Saint John. Recission of No Previous s. 39/s. 59 Conditions Section 59 No Conditions Section 59 No Agreement Section 131 No Agreement Other No BY-LAW NUMBER C.P. 111-192 ARRÊTÉ NO C.P. 111-192 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ZONAGE DE THE CITY OF SAINT JOHN Lors dune réunion du conseil Be it enacted by The City of Saint John in Common Council convened, as follows: communal, The City of Saint John a décrété ce qui suit : The Zoning By-law of The City of Saint John LArrêté de zonage de The City of Saint John, enacted on the fifteenth day of December, décrété le 15 décembre 2014, est ainsi modifié : A.D. 2014, is amended by: 1. 1. 3.1 est modifié par 3.1 and replacing it suppression de la définition de with the following: « centre pour personnes en état de crise » et son remplacement par ce qui suit : Crisis Care Facilityan « centre pour personnes en état de establishment that provides short-term crise » Établissement fournissant un accommodation to a person in crisis hébergement à court terme aux requiring immediate lodging and may personnes en situation de crise qui involve supervision and personal support éprouvent un besoin immédiat service. et où peuvent être fournis des services de surveillance et de soutien à la personne. 2. Deleting the 2. 4.2b) est immediately following modifié par suppression des mots in the Table at paragraph 4.2(b) « un par employé » immédiatement and replacing them with: après « centre pour personnes en état at the discretion of the Development de crise » et leur remplacement par O. les mots : « à la discrétion d ». 3. Adding at section 12, the following words 3. L 12 est modifié par adjonction in alphabetical order under the following en ordre alphabétique des mots headings of Table 12-1: suivants sous les rubriques suivantes du tableau 12-1 : Usage Zone où permis Use Zone Permitted Centre pour personnes en état de Crisis Care Facility US crise US 4. La liste du paragraphe 12.6(1) est 4. Adding in alphabetical order to the list in modifiée par adjonction en ordre Subsection 12.6(1) alphabétique des mots « centre pour Facility;. personnes en état de crise; ». IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a has caused the Corporate Common Seal of the fait apposer son sceau communal sur le said City to be affixed to this by-law the __ day of présent arrêté le __ ______ 2025, avec les ______, A.D. 2025 and signed by: signatures suivantes : ____________________________________________ Mayor / Maire __________________________________________ _ City Clerk / Greffier de la municipalité First Reading - March 24, 2025 Première lecture - le 24 mars 2025 Second Reading - March 24, 2025 Deuxième lecture - le 24 mars 2025 Third Reading - Troisième lecture - Staff Recommendation for Council Resolution Property: 125 Gault Road stnd Public Hearing, 1 and 2 Reading were completed on January 13, 2025 rd 3 Reading: April 7, 2025 Item: Required: Recommendation (Y/N) Municipal Plan No Amendment rd Zoning By-Law Yes That Common Council give 3 reading to an Amendment to Amendment the Zoning By-Law which rezones a parcel of land having an approximate area of 4.5 hectares, located at 125 Gault Road, also identified as a portion of PID Number 00403535, from Low-Rise Residential (RL) to Mid-Rise Residential (RM). Recission of Yes That Common Council rescind the Section 39 conditions Previous s. 39/s. imposed on the December 5, 2011, rezoning of the property 59 Conditions located at 125 Gault Road, also identified as PID Number 00403535. Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, approximately 8.8 hectares, located at 125 Gault Road, also identified as PID Number 00403535: a) Driveways serving the portion of the site zoned General Commercial (CG) shall be allowed exclusively from Gault Road and not Manawagonish Road. b) Driveways for corner lots at the Dantes Drive and Gault Road intersection shall be prohibited from accessing Gault Road. c) That access to the site for construction purposes be from Gault Road and not through the existing Monte Cristo subdivision. d) That cannabis retail be a prohibited land use within the portion of the site zoned General Commercial (CG). e) That Common Council authorize the preparation and execution of a Section 59 Agreement requiring the Developer to install curb and sidewalk along the west side of the Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and 00403535) and shall align with the following conditions: I. The phased installation of the curb and sidewalk be in general accordance with the limits indicated on Schedule 1 - Concept Plan dated March 31, 2025. II. The City will provide to the Developer a fixed and firm monetary contribution of $170,000.00 for area "A" and $30,000.00 for area "B" upon completion of the work and review and acceptance by the Chief City Engineer or their designate for each portion of the work and review of the satisfactory proof of expense and payment by the Chief Financial Officer or their designate. The reimbursement will be funded through the General Capital Reserve Fund. III. This work shall be completed by December 31, 2029. Section 59 No That Common Council authorize the preparation and Agreement execution of a Section 59 Agreement requiring the Developer to install curb and sidewalk along the west side of the Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and 00403535) and shall align with the following conditions: a. The Developer will be required to complete the design and construction of the new concrete sidewalk and curb on the west side of Gault Road, including any necessary storm sewer system upgrades, all in general accordance with the limits indicated on Schedule 1 - Concept Plan dated March 31, 2025. b. The work will be split into two portions as indicated on the said Concept Plan. c. This work shall be completed by December 31, 2029. d. The City would provide to the Developer a fixed and firm monetary contribution of $170,000.00 for Area "A" and $30,000.00 for Area "B" upon completion of the work and review and acceptance by the Chief City Engineer or their designate for each portion of the work and review of the satisfactory proof of expense and payment by the Chief Financial Officer or their designate. The reimbursement will be funded through the General Capital Reserve Fund. e. The design and construction of all work shall comply with the City of Saint John General Specifications (2022) and the Storm Drainage Design Criteria Manual (2016). a. The rainfall intensity values used in the stormwater analysis and drainage system design shall be obtained from future climate change projections published by Environment and Climate Change Canada (ECCC), using the following parameters: i. ii. CMIP6 data; iii. Shared socioeconomic pathway SSP5.85; iv. 2071-2100 design horizon; v. Median values. b. Construction of the work shall not proceed until the design has been reviewed and accepted by the Chief City Engineer or their designate. f. Drainage easements in favour of the City of Saint John will be required for any defined drainage channels through private lands conveying runoff discharged from the public right of way. g. Standard Developers Agreement conditions for submission of post-construction documents shall apply to this work and will be associated with the Phase 1A permit for Area "A" and Phase 2 permit for Area "B". h. Following completion of construction, a letter stamped, signed, and dated by a professional engineer shall be provided to the City certifying that the stormwater management is in accordance with the accepted design. Section 131 No Agreement Subdivision Yes 1. That Common Council rescind its resolution of February 27, 2012, with respect to the assent to Land for Public Purposes for the subject site. 2. That Common Council assent to the submitted subdivision plan, in general accordance with the submitted subdivision plan, with respect to the vesting of Public Streets and any required Local Government Services Easements and Municipal Drainage Easements. 3. That Common Council not assent to the proposed Land for Public Purposes, but instead assent to money-in-lieu of Land for Public Purposes in relation to the proposed subdivision. 4. That Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure the provision of the required work and facilities, including any necessary temporary turnarounds. OMMON COUNCIL REPORT M&C No.2025-068 Report DateApril 03, 2025 Meeting DateApril 07, 2025 Service AreaGrowth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: 125 Gault Road -Supplementary Council Report 4.1.25.docx AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Yeva MattsonAmy Poffenroth/Pankaj J. Brent McGovern Nalavde RECOMMENDATION 1.That Common Council rezone a parcel of land having an approximate area of 4.5 hectares, located at 125 Gault Road, also identified as a portion of PID Number 00403535, from Low-RiseResidential (RL) to Mid-Rise Residential (RM). 2.That Common Council rescind the Section 39 conditions imposed on the December 5, 2011, rezoning of the property located at 125 Gault Road, also identified as PID Number 00403535. 3.That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 8.8 hectares, located at 125 Gault Road, also identified as PID Number 00403535: a.Driveways serving the portion of the site zoned General Commercial (CG) shall be allowed exclusively from Gault Road and not Manawagonish Road. b.Driveways for corner lots at the Dantes Drive and Gault Roadintersection shall be prohibited from accessing Gault Road. c.That access to the site for construction purposes be from Gault Road and not through the existing Monte Cristo subdivision. d.Prohibiting cannabis retail as a land use within the portion of the site zoned General Commercial (CG). e.That Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure the provision of the required work and facilities, including: i.That the Developer install curb and sidewalk along the west side of the Gault Roadfrontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and 00403535). - 2 - 4. That Common Council rescind its resolution of February 27, 2012, with respect to the assent to Land For Public Purposes for the subject site. 5. That Common Council assent to the submitted subdivision plan, in general accordance with the submitted subdivision plan, with respect to the vesting of Public Streets and any required Local Government Services Easements and Municipal Drainage Easements. 6. That Common Council not assent to the proposed Land for Public Purposes, but instead assent to money-in-lieu of Land for Public Purposes in relation to the proposed subdivision. 7. That Common Council authorize the preparation and execution of one or more City/Developer Subdivision Agreements to ensure the provision of the required work and facilities, including any necessary temporary turnarounds and the installation of curb and sidewalk by the developer along the west side of Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and 00403535). The Agreement shall incorporate the following items: a. The Developer will be require to complete the design and construction of the new concrete sidewalk and curb on the west side of Gault Road, including any necessary storm sewer system upgrades, all in general accordance with the limits indicated on Schedule 1 - Concept Plan dated March 31, 2025. b. The work will be split into two portions as indicated on the said Concept Plan. c. This work shall be completed by December 31, 2029. d. The City would provide to the Developer a fixed and firm monetary contribution of $170,000.00 for Area "A" and $30,000.00 for Area "B" upon completion of the work and review and acceptance by the Chief City Engineer or their designate for each portion of the work. e. The design and construction of all work shall comply with the City of Saint John General Specifications (2022) and the Storm Drainage Design Criteria Manual (2016). a. The rainfall intensity values used in the stormwater analysis and drainage system design shall be obtained from future climate change projections published by Environment and Climate Change Canada (ECCC), using the following parameters: i. ii. CMIP6 data; iii. Shared socioeconomic pathway SSP5.85; - 3 - iv. 2071-2100 design horizon; v. Median values. b. Construction of the work shall not proceed until the design has been reviewed and accepted by the Chief City Engineer or their designate. f. Drainage easements in favour of the City of Saint John will be required for any defined drainage channels through private lands conveying runoff discharged from the public right of way. g. Standard Developers Agreement conditions for submission of post- construction documents shall apply to this work and will be associated with the Phase 1A permit for Area "A" and Phase 2 permit for Area "B". h. Following completion of construction, a letter stamped, signed, and dated by a professional engineer shall be provided to the City certifying that the stormwater management is in accordance with the accepted design. EXECUTIVE SUMMARY th On January 13, 2025, staff presented the rezoning application to Common Council for stnd the public hearing where they gave 1 and 2 Reading to the rezoning. After the completion of the application, staff reached out to the applicant to discuss the proposed Gault Road sidewalk infrastructure. This included discussions on developing a possible sidewalk on the east side of Gault Road and the potential for a cost sharing arrangement. This report provides a summary of these discussions with the developer and outlines the proposed agreement for the sidewalk construction. PREVIOUS RESOLUTIONS th On December 10, 2024 staff presented the 125 Gault Road application to the Planning Advisory Committee (PAC) for feedback and recommendation. The Committee approved an amended Staff Recommendation with three nay votes. The amended recommendation included the following elements: An addition to the City/Developer Subdivision Agreement requiring the installation of curb and sidewalk by the developer on the west side of Gault Road along the frontage of 65, 101 and 125 Gault Road (PIDs 55195671, 00403584, and 00403535). Additional Section 59 conditions requiring: That access to the site for construction purposes be from Gault Road and not through the existing Monte Cristo subdivision. Prohibiting cannabis retail as a land use within the portion of the site zoned General Commercial (CG). - 4 - City Administration are supportive of the proposed PAC amendments. As a separate recommendation, the Committee recommended that Common Council direct City Staff to investigate traffic calming and additional crosswalks along the section of Gault Road in the vicinity of the development. Since the holding of the Public Hearing, staff have been undertaking these investigations including the placement of sidewalks and the future intersection redesign. The Committee approved the proposed private streets and variances from the rd Subdivision By-Law conditional upon Common Council giving 3 Reading to the new Public Street labelled as Mabel Cresent on the plans submitted with the application. stnd On January 13, 2025, Common Council gave 1 and 2 Reading to the staff recommendation for the proposed Rezoning with four nay votes. The Section 59 rd Conditions, as recommended by staff and PAC, are adopted after 3 Reading and are stnd not subject to a vote during the 1 and 2 Readings. REPORT At the January 13, 2025 meeting of Common Council, the rezoning application for 125 Gault Road was presented for consideration at a Public Hearing. After considering the public feedback, Common Council voted in favour of staff recommendation regarding the rezoning. stnd Section 59 Conditions are not subject to approval during 1 and 2 Reading in a rd rezoning application and are adopted after the completion of 3 Reading. Following the Common Council Meeting, questions have emerged regarding PAC's recommendation to include additional conditions associated with sidewalk construction on Gault Road. The proposed condition was incorporated into the Common Council authorization for the City/Developer Subdivision Agreements and pertains install curb and sidewalk along the west side of the property at 125 Gault Road, as well as along the frontages of 65 and 101 Gault Road (PIDs 55195671, 00403584, and 00403535). This would extend the existing pedestrian network to the intersection with Manawagonish Road. Infrastructure requirements are a component of land use approvals and can be incorporated into development approvals as conditions on planning applications including those for Rezonings and Subdivisions. These conditions are used to address necessary upgrades to existing infrastructure or the development of new infrastructure needed to support the proposed land use. These conditions can include financial contributions to larger infrastructure improvements projects to be undertaken by the City, such as redevelopment of an intersection, as well as projects which the developer would undertake as a condition of their approvals, such as sidewalk development. In February 2012, the Planning Advisory Committee considered a subdivision application for this property which would have created up to 110 dwelling units. A - 5 - and sidewalk by the developer on the west side of Gault Road for the length of the This condition was to improve pedestrian and cyclist safety in the area and coincided with a similar condition requiring the developer of the Hitachi Crescent subdivision to develop sidewalk along the east side of Gault Road. This historical requirement underscorerequiring developer involvement in improving pedestrian connectivity in the area to support new residential development. Staff initiated discussions with the developer to explore the possibility of cost-sharing for the sidewalk construction. A meeting was held to propose a collaborative solution in which the developer would contribute funds to the City, enabling the City to carry out the work on the eastern side of Gault Road, which would fill in the missing sidewalk between Hitachi Crescent and Manawagonish Road. The developer has indicated that sidewalks on the west side of Gault Road were necessary to meet building code requirements for the proposed apartment complex. Due to this, the developer was unwilling to negotiate a contribution towards the sidewalk construction on the east side of Gault Road as they would still require sidewalks on a portion of their development. Subsequent meetings were held between the applicant and staff leading to a cost sharing agreement for the development of the sidewalk along the west side of Gault Road. The City shall contribute $200,000 towards the creation of the new sidewalk and curb, as well as associated stormwater management, along the west frontage of Gault Road in two phases. The included Gault Road Sidewalk Concept Plan March 25, 2025, outlines the proposed sidewalk location, as well as the proposed phasing of the construction. The developer shall be responsible for its construction. The City will release their funding contribution to the developer after the sidewalk and associated work has been completed and accepted by the Chief City reviewed for each of the two phases. The developer will have until December 31, 2029 to complete this work. In addition, the City is prioritizing the construction of a roundabout at the intersection of Manawagonish Road and Gault Road, and the incorporation of necessary crosswalks to connect the existing sidewalk on the east side of Gault Road with the sidewalk being constructed as part of this development. This will ensure that the pedestrian network is continuous and will enhance accessibility and safety for pedestrians. In response to the results of the Traffic Impact Statement regarding the safety of pedestrians when crossing Gault Road, the City plans to install a crosswalk at the corner of 125 Gault Road, linking to the proposed development to the existing sidewalk along Hitachi Crescent. Conclusion Staff has engaged with the developer to address the proposed sidewalk requirements that were recommended by PAC. The developer will undertake the construction of the - 6 - required sidewalk, curb, and associated storm water management on the west side of Gault Road, with a contribution of $200,000 being made by the City to cover approximately half of the overall costs. The City remains committed to ensuring pedestrian connectivity, especially in light of the planned intersection improvements at Gault Road and Manawagonish Road. The City will be installing crosswalks to ensure connections between the existing and proposed sidewalk network which will enhance pedestrian safety. Staff recommend that Common Council adopt the requirement for the installation of curb and sidewalk by the developer along the west side of Gault Road frontage of 65, 101, and 125 Gault Road (PIDs 55195671, 00403584, and 00403535) which shall form part of the City/Developer Subdivision Agreements. STRATEGIC ALIGNMENT and MOVE: ; Achieve 3% annual property tax base growth and on-going work to increase the target; Connect neighbourhoods with safe, accessible, and integrated transportation options. The approach also aligns with the Municipal Plan through initiatives that target existing neighborhoods, especially intensification areas, for opportunities to add density and expanding housing options. SERVICE AND FINANCIAL OUTCOMES The holding of the public hearing and receiving advice and a recommendation from the Planning Advisory Committee satisfies the legislative and service requirements as mandated by the Community Planning Act. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS concurs with PAC recommendation for sidewalk. ATTACHMENTS Schedule 1 - Concept Plan dated March 31, 2025 BY-LAW NUMBER C.P. 111-188 ARRÊTÉ NO C.P. 111-188 A LAW TO AMEND THE ZONING BY- LAW ARRÊTÉ MODIFIANT DE OF THE CITY OF SAINT JOHNZONAGE DE THE CITY OF SAINT JOHN Be it enacted by The City of Saint Lors d'une réunion du conseil John in Common Council convened, as communal, The City of Saint John a follows: décrété ce qui suit : L'arrêté sur le zonage de The The Zoning By-law of The City City of Saint John, décrété le quinze (15) of Saint John enacted on the fifteenth day of décembre 2014, est modifié par : December, A.D. 2014, is amended by: 1. Rezoning a parcel of land having an area of 1. Rezonage parcelle de terrain approximately 4.4 hectares located at 125 Gault Road, also identified as a portion of hectares, située au 125 chemin PID Number 00403535, from Low-Rise Gault, également identifié comme (RL) to Mid-Rise Residential (RM) une partie de NID 00403535, de pursuant to a resolution adopted by Zone résidentielle immeubles à Zone Common Council under Section 59 of the résidentielle Immeubles Community Planning Act. de hauteur moyenne (RM) conformément à une résolution adoptée par le conseil municipal en - toutes les modifications sont - all as shown on the plan attached indiquées sur le plan ci-joint et font partie hereto and forming part of this by-law. du présent arrêté. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur Common Seal of the said City to be affixed to le présent arrêté le X 2025, avec les this by-law the X day of X, A.D. 2025 and signatures suivantes : signed by: ____________________________________________ Mayor/Maire ___________________________________________ City Clerk/Greffier communal First Reading - January 13, 2025 Première lecture - le 13 janvier 2025 Second Reading - January 13, 2025 Deuxième lecture - le 13 janvier 2025 Third Reading - Troisième lecture - COUNCIL NOTICE OF MOTION Received DateMarch 31, 2025 Meeting DateApril 7, 2025 Open or ClosedOpen Session Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Internal Audit of Winter Management Plan Primary AuthorInput from CouncilInput from Staff Councillor SullivanCouncillor Norton PROPOSED MOTION: Council request that the finance committee add its list of internal audits. Finance committee isasked to consider this request at their next meeting. BACKGROUND INFORMATION: This past meeting, council received an update on the state of our Winter Management Plan as we end the winter of 2024/25. Concerns were expressed that despite our efforts the city would need to either change expectations for the plowing of our streets and sidewalks or invest more money into the service. The City of Saint John has added an internal audit service in recent years. This service has applied best- practice techniques to investigate and recommend improvements to services both internal to the city and supported ABC related services. Before either adjusting expectations orchanging the budget for the Winter Management Plan we should apply this service to help identify possible opportunities that can support improvement to the service. STRATEGIC ALIGNMENT: This aligns with the Council priorities of aƚǝĻ and tĻƩŅƚƩƒ SERVICE AND FINANCIAL OUTCOMES: Potential to improve the service without significant changes to budget INPUT FROM OTHERS: Greg Norton ATTACHMENTS N/A COUNCILREPORT M&C No.2025-105 Report DateApril 02, 2025 Meeting DateApril 07, 2025 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT:Timelines for Paving Milled Roadways under the Annual Asphalt Resurfacing Contracts AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Michael Baker Ian Fogan/Michael BakerJ. Brent McGovern RECOMMENDATION It is recommended that Council approve the implementation of paving timelines andcorresponding liquidated damagesfor each streetto be resurfaced within the Annual Asphalt Resurfacing Contracts as detailed in the Report. EXECUTIVE SUMMARY Staff are proposing to include prescribedasphalt paving timelines for each street street would be included in the Contracts Particular Specifications,as this would allow the flexibility of Staff to make adjustments to the timelinesbased on the site-specificvariables of each street. It is also proposed that the Asphalt Resurfacing Contracts include liquidated damages of $2,000 per calendar day for each day, the work on an individual street remains incomplete.The liquidateddamages would be accounted for on a per street basis to ensure each timeline is being met. It is expected that increased service levels will result in fewer streets being resurfaced as part of the nnual Asphalt resurfacing program.In addition, over time there related to asphalt. PREVIOUS RESOLUTION Council Meeting 25-03-24 RESOLVED that the CAO be directed to report back to Council with contract language that would require contractors to adhere to strict - 2 - Programs, to be applied once the road milling process has been started on each street. REPORT Council recently requested that Staff provide a proposed plan to address paving delays on City streets within the Annual Asphalt Resurfacing Program contracts. An overall plan has been prepared and is being implemented within the 2025 Asphalt Resurfacing Program that is currently out to tender and is anticipated to th close on April 8, 2025. A second smaller asphalt resurfacing tender is currently being prepared and expected to be tendered once bids are received and reviewed for the first tender. Current General Specification Requirements Within SSpecifications there is text that indicates HMA (Hot Mix Asphalt) resurfacing shall be completed within ten (10) working days of completing the cold milling. The Contractor shall maintain the site free of potholes, and in a condition providing for the safe flow of traffic . The section goes on to say, hould the Contractor not complete the HMA resurfacing within the required timeline after completion of the cold milling, the City may have the work The 10-working day (a day other than Saturday, Sunday or a statutory holiday) timeline is noted in the current version of the General Specifications, however there are some drawbacks to how the specification section is written when it comes to enforcement on an Asphalt Resurfacing Contract. The first issue is the 10-working days requirement is a one size fits all philosophy. There are many variables that need to be considered when determining a reasonable time frame for a Contractor to complete the asphalt paving work on a street. Some of the variables that need to be considered when determining reasonable timeframes for resurfacing a street are noted below: the length of roadway being resurfaced; the number of structure adjustments that are necessary; any underground infrastructure repairs that need to be completed before paving, and is curb and sidewalk being installed or renewed. Considering these variables Staff looked at contract language that could be added to the Particular Specifications for the Asphalt Resurfacing Contract. When preparing the Contract documents, Staff would review each street and provide an estimated timeline for when the Contractor should have each street resurfaced. Considerations as noted above would be reviewed for each individual - 3 - street. Generally, it is expected there would be common themes that would arise from this review which would result in many of the streets having similar timelines for milling and resurfacing. It is expected that the minimum timeline for standard street resurfacing from the start of milling a street to the time it would be resurfaced would be 16 calendar days. These would be streets that do not have a lot of structures that need to be adjusted, no underground repairs required as well as no curb and sidewalk to be installed. As expected, the roadways that require a lot of structure adjustments or new concrete curb and sidewalk to be installed would have an increased amount of calendar days between the start of milling the street and asphalt paving being completed. It is expected that a timeline for streets that fit in this category would be between 23 and 30 calendar days. Specifications as the timelines are project specific and should be included in the Particular Specifications of each contract. This is recommended so that adjustments to timelines can be made for site specific variables to ensure the timelines proposed are realistic. For each contract, Staff would monitor how the Contractor is doing in terms of meeting the timelines. Future contracts may have their timelines adjusted based on past experience on the Asphalt Resurfacing Contracts. Having a timeline for each street that will be resurfaced will allow Staff to be more accurate when informing the public when they should expect certain streets to be resurfaced. An example of this would be if milling started on a roadway with limited structure adjustments and no curb and sidewalk renewal, a citizen could expect that the asphalt resurfacing would be completed within the next 16 calendar days. It should be noted, however, that in some cases things happen during construction that are unexpected and that results in a change of plan. Examples of this would be infrastructure failure during milling operations, the scope of infrastructure renewal increased and poor weather. These would mainly be items that arise If delays are experienced due to issues that arise that are beyond the Contractors control additional calendar days may need to be added to the paving timeline at the approval and discretion. For example, if bad weather causes delays, the Contractor would need to request an extension and provide evidence to the Engineer on why work could not be completed. If the Engineer agrees that the delay was due to circumstances beyond the contractor's control (such as bad weather), the schedule may be adjusted. However, there would be no automatic extension of the schedule for delays due to weather unless explicitly granted by the Engineer in writing, recognizing that some contract work may or may not be affected by bad weather. - 4 - The second issue with the 10-working days requirement in the General Specifications is there are no ramifications to the Contractor for missing the 10- working day timeline except for the City taking the extraordinary step of having the work completed by others This would result in significant contractual issues between the City and the Contractor and likely possible legal action. To address the ramifications of not meeting the specified paving timeline in the Asphalt Resurfacing Contracts, Staff are proposing $2,000 per day liquidated damages for each calendar day, the work on an individual street remains incomplete. These liquidated damages would be on top of the $1,000 per calendar date noted in the General Specifications for late substantial completion of the overall contract as a whole. The $2,000 per calendar day liquidated damages is intended to be the pre- estimate of the damages caused by the delay and extra expense to the City. The expectation is that by having these liquidated damages cost per calendar day, it will hold the Contractor accountable to timelines noted in each Asphalt Resurfacing Contract as there will be financial ramifications to not completing the work as per the terms of the Contract. These liquidated damages costs would be deducted from the Contract progress payments as the project progresses so that the damages are addressed in a timely manner and not just at the end of the Contract. Milling of Existing Asphalt Concrete current General Specifications it indicates if a transverse vertical joint is milled in the existing pavement to allow for transition between new and old pavement, the Contractor shall promptly construct a temporary smooth ramp with Hot Mix asphalt to a slope of 25:1. The cost of the Contractor completing this is considered incidental to the work. During the mass milling process transition from full depth milling up to nothing over a distance to ensure it is gradual slope for vehicle travelling over it. However, it should be noted that a Contractor will need to mill a vertical edge just prior to paving which will result in traffic needing to travel over the 40mm bump between the milled surface and the existing asphalt. The intent would be to limit this time as much as possible before the street is paved. Staff will be working with the successful Contractor of the 2025 Asphalt Resurfacing program to ensure this section of the General Specifications is followed on all City streets being resurfaced in 2025. STRATEGIC ALIGNMENT This report aligns with Councils Priorities as adding these new milling and paving timelines and liquidated damages to the Annual Asphalt Resurfacing Program Contracts attempts to balance getting much needed construction work completed - 5 - in a timely manner but also attempting to limit the difficulties this construction causes on the residents and businesses around the City. SERVICE AND FINANCIAL OUTCOMES It is expected that including these parameters as noted in the report into Asphalt Resurfacing Program Contracts it will improve service delivery to residents and businesses in the area of the resurfacing as time frames will start once the Contractor begins milling a street. These parameters will also incentivize Contractors to complete their City work before moving onto other projects they may have for other jurisdictions. It is expected that implementing timelines for milling and paving streets along with liquidated damages when streets are not resurfaced on time will result in higher costs for the City therefore impacting the number of streets that can be resurfaced on an annual basis. Without corresponding increases to capital budgets related to asphalt resurfacing, it is expected that over time less streets will be resurfaced, more streets will deterioratePavement Condition Index (PCI) will decrease infrastructure deficit related to asphalt will increase. At this point in time, it is unknown what the expected increase in costs will be as Staff has no data available on these new measures. As noted above these timeline and liquidated damages parameters are included within the 2025 Asphalt Resurfacing Program Contact. Once Staff receive the bid(s) for this tender they will be able to compare costs from this bids versus previous years bids. Any increase will not be solely related to the adding timeline parameters as there may be many variables on why prices may increase (i.e. inflation) however it will provide Staff and Council with useful information for analysis so that Staff can attempt to balance additional requirements with added cost. Adding more requirements to Capital contracts typically increases the price that the City receives from Contractors as it limits their flexibility when managing a project. There is a delicate balance between allowing the Contractor to have as much flexibility as possible, but also holding them accountable for project deliverables and timelines. expectation is by following the plan noted above it will achieve this balance. Council should also be aware that some Contractors that have sub-contractors doing some of the work within the Asphalt Resurfacing Contracts will have more challenges meeting the timelines as they are relying on sub-contractors which they do not have sole control over. Contractors that can do all the work within the prescribed scope of the Asphalt Resurfacing Contract will be able to control schedules easier as it is all their resources doing the work. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Couwas included in Division 3 of the 2025 Asphalt Resurfacing Contract currently out to tender. ATTACHMENT ͵ /haahb/hb/L\[w9thw M&CNo.2025-101 Report DateMarch 31, 2025 MeetingDateApril 07, 2025 ServiceAreaSaint John Water HerWorshipMayorDonnaNoadeReardonandCommonCouncil SUBJECT:2024-2034UtilityFund Long Term Financial Plan AUTHORIZATION Primary AuthorCommissioner/Dept. Chief Administration Chair of Finance HeadOfficer Committee Craig LavigneIan Fogan J. Brent McGovernGary Sullivan RECOMMENDATION Beitresolvedthat: Utility Fund (Saint John Water)2024-2034Long- Financial Policies, FAS 005 -Capital Budget Policy and FAS 006 EXECUTIVESUMMARY The 10-year Long Term Financial Plan for Saint John Wateraddresses the key financial opportunities and challenges facing the water utility. The Finance Committee has provided oversight intothe strategy contained in the LTFP, with the Committee providing direction with respect to: GuidingPrinciples FinancialStrategy&Policy BaseGrowth &Alternative GrowthScenarios FinancialTargets - 2 - The strategy within the Financial Plan is designed to achieve the objectives -year strategic plan. The Finance Committee have endorsed the 2024-2034 Long Term Financial Plan and the Finance Committee recommends Common Council approve the plan. PREVIOUS RESOLUTION CźƓğƓĭĻ /ƚƒƒźƷƷĻĻ bƚǝĻƒĬĻƩ ЊБͲ ЋЉЋЍ Term Financial Plan CźƓğƓĭĻ /ƚƒƒźƷƷĻĻ ağƩĭŷ ЊВͲ ЋЉЋЎ Recommend that Finance Committee app Long Term Financial Plan and forward to Common Council for approval Finance Committee approve Financial Policies FAS 005 Capital Budget Policy and FAS 006 STRATEGIC ALIGNMENT This initiative aligns with the Council priorities of t9wChwa by ensuring the City is accountable for results in delivering public services by adhering to its plans, policies, procedures, and best practices. REPORT Saint John Water Long-is the first comprehensive long term financial plan in the water uhistory. The plan endorsed by the Finance Committee puts in place a financial strategy that addressed the key financial challenges faced by the utility. The 10-year LTFP is intended to be a financial road map for ratepayers. Saint John Water is faced with high debt load, a significant infrastructure deficit, infrastructure pressure related to growth and rate pressures due to the fact rates have not increased since 2019. Financial Principles for Saint John Water consider the need to be Sustainable, increase Flexibility, decrease Vulnerability and consider Environmental issues. Considerations built into the plan include affordability for rate payers, debt targets, addressing critical infrastructure needs and promoting growth. The plan also sets out targets for the implementation of Universal metering for all rate payers. - 3 - The LTFP includes guiding principles, a comprehensive financial assessment of the challenges and opportunities, a suite of best practice financial policies, and the establishment of long-term financial targets. The LTFP is a roadmap to achieve financial sustainability, financial flexibility, and lower financial vulnerability. Rooted in best practices, the suite of Council approved Financial Policies performance. This includes policies previously approved and two amended policies to be approved: 1. FAS-001 Asset Management Policy 2. FAS-003 Reserves Policy 3. FAS-004 Operating Budget Policy 4. FAS-005 Capital Budget Policy (Amended to be approved by Common Council) 5. FAS-006 Debt Management Policy (Amended to be approved by Common Council) 6. FAS-020 Long Term Financial Plan Policy 7. FAS-021 Budget Monitoring Policy SERVICE AND FINANCIAL OUTCOMES This plan will set out the financial roadmap for Council, ratepayers and staff. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input into this plan has been received from the Finance Committee and staff members. ATTACHMENTS Appendix 1 Saint John Water Long Term Financial Plan 2024-2034 Appendix 2 - Long Term Financial Plan Utility Fund Presentation November 18, 2024 Appendix 3 - Long Term Financial Plan Utility Fund Presentation March 19, 2025 Appendix 4 - FAS 005 Capital Budget Policy Appendix 5 - FAS 006 Debt Management Policy - . . Asset 4 residential . The study s , the see during the ohn Water Long J the feasibility study Financial Plan is . Saint based charge - Ten Year 4 , the ’s Pathway to Net Zero , rate structure and affordability : 203 s - etering. This project would 4 ActSJ m Strategic Plan including: , year 202 - major transformational action niversal 10 u aligns with and Common Council’s Priorities. The Plan also uses cost component to by the City of Saint John from a flat rate to consumption for links to Associated City Plans ut B Policy moving the move Large infrastructure deficitRate affordability and billing structureSize and geography of the system Financial modelling for the plan was conducted by Hemson Consulting. 1.2.3. It should be noted that aregardingcustomers would also addressSeveral challenges or obstacles have been considered development of this plan Alignment with other City Plans In addition to the City’s Term Financial PlanManagement policies as set o See Appendix Note: . s all – ”for tility u Common Council potable (drinking) , for for the next ten years. It ustainable s“Strengthen the “ : universal metering | TEN YEAR FINANCIAL PLAN is a living document created Utility activities he t regarding year Strategic Plan for - ” 10 ’s sets out the following actions: capital budget to support strategic infrastructure lots. . s d meet the present and future economic, social needs of today’s City of Saint John he Utility’s financial and operating includes a discussion and analysis of the financial environment, t and defines financial strategies and targets Structure theinvestmentSeek external funding for future utility infrastructure investmentUndertake a feasibility study residential customers.Seek legislative changes to implement a water service levy on vacant and service , year Strategic Plan service and infrastructure. -SAINT JOHN WATER 10 Saint John Water Long Term Financial Plan s part of the About this Plan The to guide will ensure that Saint John Water operates as a meaning it will ratepayers without compromising the ability of future generations to meet their own needs.This planidentifies challenges and opportunities, details financial principles and policieswater and wastewater services.Financial Principles The City of Saint John Finance Committee has adopted four financial principles to guide the plan: long term sustainability, increased flexibility, reduced vulnerability, and environmental responsibility.Common Council’s Goals for the Plan Aidentified the following objective competitiveness of the water utility in comparison to municipalities with similar The - has he debt its 7 associated with s However, t . 4 the operating budget is and the balance for longbeen additional funding in the overall sewerage , also due to cost . lines 4 ) focus on debt reduction through has very little reduction in ly $6 million per lane kilometer. e the million tility with approximately 19,100 203 u - . There and support efforts to drive fiscal 4 , Project. There has been a focus on debt for the year ending 202 achieving annually of combined sewer 202 of government over the last several years, but even million s m k 75 millionhe Utility is t 5 eficit. large infrastructure deficit being funded strictly from the d 2,875,000 6 timated to be approximat $ a key growth centre for the City the (with no additional borrowing since 2017 , combined terra cotta sewers dating back to 1872 in the Central he Utility’s debt was over $107 from other level t ing that funding Safe Clean Drinking Water nfrastructure The City has some of the oldest wastewater infrastructure in the country, includPeninsulaThe City of Saint John has a critical need to upgrade wastewater infrastructure in order to improve environmental performance, increase wastewater and storm capacitysustainability and tax base growth. With approximately system, renewal of this system to optimize environmental performance and growth opportunities would not be feasible without funding assistance from the federal and provincial governments. The cost of replacing combined sewers is es 4. Long Term Debt In 2017 the reductionterm debt is balance is a significant burden for a customers.The challenge with the high debt and resulted inoperating budget. The capital being funded approximately $5.securedwith i , it is into , million in order assets is 5 The City’s ($1 - however re sustainable ; the urban core current funding in. An infrastructure per year versus $21 in Saint John has an available. With per year is required to As Canada’s first infrastructure deficit eport was prepared in eport . r s condition | TEN YEAR FINANCIAL PLAN Saint John Water se areas mo money thousand o building Fair million (SOTI) of funding to deficit will not improve. at value of $370 which target density was the SOTI r , apartment repairs, and the Very Good assets unit million gap in achieving sustainable funding. - he Infrastructure its 5 and t replacement annual investments in infrastructure. 83(in 2024 dollars) f poor to very poor condition. $2 o can handle any new growth in residential units. - in million per year, th are million development. Utility’s 5 assets are in % 1 estimated 35 - the City for 10 2024 State % of 2024 that 80 in new water and sewerage revenue. This also doesn’t take , the City’s growth objectives the millions of dollars in infrastructure that the Utility needs SAINT JOHN WATER The billion. ) . extensive evaluation of Large Infrastructure Deficit 01 . 4. Without additional large commercial customers, particularly those that use water in manufacturing, any amount of new revenue generated is small compared to the For example, a newly built estimated annual property tax revenue of $230thousandaccountto ensure 3 Infrastructure is the facilities, equipment and systems needed to collect, store treat and deliver water and wastewater serviceincorporated city, the City of Saint John has a legacy of aging infrastructure. A strategic approach is needed to optimize City assets, improve environmental performance and drive growth. Outdated infrastructure is a barrier to realizing and priority suburban growth areas to make thand attractive Saint John Water is currently facing a based on the deficit is essentially the difference between the funding required for replacement, maintenance first 2019$Generallyestimated that 11available of $Approximately $achieve sustainability. Compared to the current funding of $10per year, there is a $20 . a 8 annual basis - and increased costs water consumption. 4 regardless of the amount of water their 203 - including maintenance, electricity and , 4 is the same 202 billed according to are residential customers have their water meters read every - non rate structure, the total bill Flat Rate Billing . 6 Currently, residential customers with fewer than three dwelling units in Saint John are charged for water and sewer services on a flat rate basis. Under flat consumed in each unit. Flat rate water bills are sent on a semiIn contrast, two months and Flat rate billing often results in excess water useassociated with water treatmentchemicals. , . ) of and . of km² 5 etering .4 km no dams m5 it is critical 130.7 , ( niversal size and cost u orcemain, 7 Fredericton has 3 FrederictonFredericton has of f . | TEN YEAR FINANCIAL PLAN limited fundingwhile ,The Utility is endeavouring to ed by two treatment plants .. wastewater treatment plants. and , 50.4 km cost and environmental the size of sewer stations funding that of Fredericton and Moncton than the infrastructure in those other and is serv sewer torm difference means the s such address Saint John is geographically a much larger city is double of . ) large volume to 2 That anitary . ) of s without km² 325.2 km dams and one treatment plant 315.96 km ( wastewater pumping significantly larger and . 2 141.2 nfrastructure I ( 14 dams in its system315.5 km 13 and Moncton have one wastewater treatment plant each. ewer achievable inability to borrow more money s combined sewers Saint John the SAINT JOHN WATER comparing Saint John to other cities like Fredericton and Moncton he Utility continue to seek and secure funding from other levels of he infrastructure in Saint John is significantly larger, older, and much t Size of the System ombined Due tothat government. Major transformational initiatives such as will not be 5. Whencritics generally focus on ratesand tmore costly to operate and maintain cities. In fact, and Monctoninfrastructure is Wastewater Treatment Saint John currently has three Fredericton Saint John has 7Moncton has Drinking Water Treatment Saint John hasMoncton has threeand one water treatment plant. Underground Saint John has cseparateconsiderations. 11 4 203 - 4 202 .. - ) s ). will can rate first s leaks ) rather s ( starting 2%metering , as it ratepayers ” the ending on the etering to meter rates by m helps detect to cost savings and water consumption two percent (ing lifeline rate “ niversal a water. lead u | TEN YEAR FINANCIAL PLAN time -– on water consumption d base dential customers a 30% reduction in . A reduction in water consumption he Utility to implement changes within it t and distribute is a discounted rate to ensure ratepayer the same amount regardless of consumption determine rates for the universal metering identifies etering will allow better distribution of costs pay the implementation of services, regardless of how much they use.block for most resi to treat m key strategys Zero - for the implementation of That means all flat rate billing customers pay the same promotes responsible water usage, rate s , as charges will be - the financial challenges being faced by many cost would be determined at that time of the next study. of a few municipalities in the country that still uses a flat , first e For context, the net additional revenue needed to carry out niversal with u , and optimizes water distribution plan callall ratepayers etering will also allow The ( conservation. transformational project will require at least 50% funding from m ratepayers reduced is Pathway to Net their basic water needs at a rate that is deemed to be affordable Th SAINT JOHN WATER : having Utility’s Universal Metering Saint John is onrate billing structure.amount for their water The in 2028, with conversion 2031. other sources. the metering program would be equal to a oneincrease under the existing rate structure scenario. However, as program will impact different user groups and customers pindividual volume of water consumed, the true rate impacts, with the additional costsThe move to between than Universal rates to assist The Utility will investigate rate block. meetA study will begin in 2026 to program.Water metering alsomore quicklyimproved ActSJ per capita by 2040 as a result in term debt - 14 he Utility remains in T The Debt Management 003) -was created. This policy he Utility Fund 5% of the Operating Budget T 1 the money to cover said Operating budget after 2026 003) s 4 - (FAS rating or maintenance costs. The ay d 203 nd ope - n order to ensure I 4 ainy r 006) - never to fu 202 – The following are stipulations. (FAS sets out the acceptable conditions for the use of debt in oney for a m isely 006) - w The Debt Service Ratio shall not exceed Debt shall not exceed 100% of the Borrow While it would be great to be able to pay cash for everything, the reality is that at some point or another debt will become a fact of life, especially when it comes to large ticket items such as houses or cars. Policy (FAS addition to debt limits, targets and capacity. It stipulates that longwill only be issued to finance projects approved in the Capital Budget and the Capital Investment Plan other key limits and targets are as follows:Key Performance Indicators of Debt Limits of Debt Service Ratio:Total Debt Outstanding as a Percentage of Operating Budget:Save your Everyone knows that surprises happen. There will always be unforeseen expenses that will come up and sometimeexpenses will not be available. compliance with the Debt Management and Operating Budget policies, an Operating and Capital Reserves Policy (FAS allows the Utility to set aside money to use for future operating expenses and capital expenditures. 4) ustainable s 00 - ouncil to help be directed to C was established to (FAS 004) ake- inancial vulnerability. It is | TEN YEAR FINANCIAL PLAN m expenditure It will also ensure that Council’s key financial values: six term financial plan is to have a road map to - oney than you a long m the ability to meet the present and future economic s by applying ore ensure that Saint John Water operates as a “ m developing goal The Operating Budget Policy (FAS time revenues should only be used for onetime expenses - ese he Utility are met. oney will go to funding their minimum payments. That is why it is t pend a defined set of goals. Maintain a structurally balanced budget: Recurring operating expenses should be covered by recurring operating revenuesOperating revenues above required operating and capital reservesOne s , meaning it has ” SAINT JOHN WATER social needs of today’s ratepayers without compromising the ability of tility Policies The purpose of achieveThis road map willuandfuture generations to meet their own needs.goals for A number of best practice policies have been adopted by achieve th Don’t If every year a person uses credit cards to pay for things that they need, but can’t afford, they will dig themselves a financial hole that will be very difficult to get out of. Every year, their debt levels will get higher and a larger portion of their mimportant to only spend the money you have made, thereby living within your means. strengthen financial sustainability and reduce fsummarized as follows: 15 urniture f renewal and 10% for new 4 021) - personnel budgets are managed is a policy that enhances accuracy, - of the City advises that the capital 203 021) (FAS -- 005) -4 responsibility and asset management. policy. The policy enhances fiscal responsibility 202 the efore you buy new living room b oof r MandatoryRiskPriority of CouncilPositive Financial ImpactDiscretionary 005) - Capital Budget Policy (FAS Budget Monitoring Policy (FAS Fix the (FAS The budget for the Utility shall comprise of 90% capital capital. It also prescribes the priority in which capital money is spent each year, specifying that capital projects will be completed in the following order:This means that given the limited available money to spend, the leaky roof will need to be replaced before new living room furniture can be purchased. The Capital budget policy follows four key principles and strategies: affordability, ownership, fiscal Keep track of your money The accountability, and control by ensuring budget allocations are managed and adhered to according to and financial flexibility by integrating budget monitoring practices with the Utility’s reserve fund and debt management strategies. The policy ensures personnel and nonseparately, annual operating revenues and expenditures match forecasts, financial controls to ensure resources are funded and spent in a fiscally prudent manner. Asset 001) - | TEN YEAR FINANCIAL PLAN (FAS roperty p was created. The specific objectives of the s 001) - iabilities apital renewal l are of your c c time operating expenses which are greater than $100,000 that - ood Major unanticipated eventsMajor Future Oneare not part of the operating budgetInfrastructure deficitInvestment growth opportunities Improve the reliability of customer service by maintaining clearly defined levels of service by maintain assets in good conditionImprove the decisions related to the management of the Utility’s assetsImprove the transparency and accountability of community investments in the management of the Utility’s assets.Improve the management of the Utility’s exposure to risks of reduced service deliveryFacilitate the leveraging of partnerships and infrastructure funding from external sources. g SAINT JOHN WATER Reserves are meant to provide for:Take When you own a car, you know that routine maintenance such as changing the oil and rotating the tires will help extend the life of your vehicle as well as minimize the operating expenses in the long run. Also, once the car gets old, there is an optimal time to replace it before the maintenance charges become too high. City assets are very similar and for that reason, an Management Policy (FAS Asset Management Policy are to: and billable 18 inch 15,700 density residential) - year Strategic Plan - . are less than 1 ohn 10 J 4 per year in potable consumption 3 Saint John from 2024 to 2029 of meters 203 - Growth Scenario Industrial, Commercial, Institutional 4 oped using the current state of the Utility l currently has approximately 2.2 million m - pay a flat fixed charge (low 378/year 202 About 65% that $ o based on growth in users Household unit metered accounts are billed based on meter size industrial customers - dditional 2.1 Saint John WaterwaterAn additional 3,300multiAn afrom 25 new residential customers per yearGrowth in line with City of Saint Billable residential fixed connections to increase by 2.14% or an average of d two scenarios Growth Assumptions Over the Planning Period Modeling for the plan was devean Current State of the UtilityConservative Alternate Household Growth Scenario Year Asset - debt considered in the | TEN YEAR FINANCIAL PLAN per annum (2024) for 20 and wastewater ) s 2024 budget and adjusted to account for the ’ 5 million potable operating costs drinking ( I Report = $3 T Based on the Cityeffects of inflation Annual debt payments (existing and projected)Only calculationsPension expenses come offline in Q1 2028 Post 2024 is based on a similar level of activity to 2024 plus inflation.SONeeds for potable system. Full recovery of Full recovery of annual capital needs Contribution to Reserve for future Asset Replacement SAINT JOHN WATER 1.2.3. Full Cost Recovery Approach ebt d 19 ost to c 10% of Operating -- 4 203 - 4 202 onservative growth scenario c (Hemson) ervice Figure 1: s is % 0 7 ($146 is growth 2 203 2034 - . - % ($54 million) focuses on 1 Utility Plan he t | TEN YEAR FINANCIAL PLAN General Fund conservative household the Term Financial ture renewal from 2024 - to Debt Service extreme risk assets is 1 reserves and pay as you go 2032 Long - 023 of funding from other levels of government) etering implementation to start by 2028 m funded by the Utility) that are credible and attainable for million 10% of Operating Cost : 42 % future infrastructure requirements funded by the Utility John Water 2 : 25 new residential customers per yearAdditional revenues over expenditure requirements directed to operating and capital Inflation of goods and services of 2.30% in 2024, then 2.15% annuallyFlat rate to remain stable at $1,428 per year until 2026. There will be gradual increases of 1% to 2% per year until new billing structure introducedWage and benefits to align with Infrastructure deficit to remain stable during term of planUniversal Universal metering project assumes 50% funding from other sources 30millionUnfunded share of remainingUnfunded share of all infrastruc($3 SAINT JOHN WATER Saint Conservative Household Growth Scenario Assumption Theopportunities The following has been assumed within the scenario 20 4 203 - 4 202 ncludes potable water and rate revenues include: fire i | TEN YEAR FINANCIAL PLAN - Non 10% of Operating cost to debt service. (Hemson) -- This forecast Growth Scenario xcludes industrial water. It e year conservative forecast meets all of the financial targets. - SAINT JOHN WATER Figure 2: conservative growth scenario Conservative Household The 10Specifically, the budget is balanced, the total debt load has been reduced, and infrastructure deficit is maintained. wastewater. protection levy, carryover surplus, etc. 21 10% of Operating cost to debt 4 -- 203 - 4 growth scenario 202 alternative : 3 Figure service (Hemson) % 80 63 19.5 2 % ($ directed to 203 2034 is 4 City of Saint - - the | TEN YEAR FINANCIAL PLAN General Fund the rowth in line with g to Debt Service : etering implementation to start by 2028 etering project assumes 50% funding from other sources m m million of funding from other levels of government) 10% of Operating Cost new residential customers per year % future infrastructure requirements funded by the Utility ($1 308 year Strategic Plan 378Additional revenues over expenditure requirements operating and capital reserves and pay as you goInflation of goods and services of 2.30% in 2024, then 2.15% annuallyFlat rate to remain stable at $1,428 per year until 2026. There will be gradual increases of 1% to 2% per year until new billing structure is introducedWage and benefits to align with Infrastructure deficit to remain stable during term of planUniversal Universal 37million funded by the Utility)Unfunded share of remaining extreme risk assets is million)Unfunded share of all infrastructure renewal from 2024($ - SAINT JOHN WATER Alternative Growth Scenario Case Assumption: The following has been assumed withJohn 10 22 4 203 - 4 202 | TEN YEAR FINANCIAL PLAN 10% of Operating cost to debt service (Hemson) -- ncludes potable water and wastewater. It rate revenues include: fire protection levy, - meets all of the financial targets. Specifically, Non growth scenario alternative : 4 year alternate forecast - SAINT JOHN WATER Figure Alternative Growth Scenario Case The 10the budget is balanced, the total debt load has been reduced, and unfunded infrastructure deficit declines. It iexcludes industrial water. carryover surplus, etc. 27 4 203 - 4 202 Treatment Facility Wastewater Treatment Facility City Millidgeville he t Length Manholes Greenwood Facility, Treatment Sewer Length Facility, Length Combined Throughout Length & Basins Sewer Treatment SewerForcemain Wastewater Sewers Stations Catch Treatment SanitaryII Lift SanitarySanitaryCombinedStorm Both Lancaster Wastewater Heights Manholes& Type | TEN YEAR FINANCIAL PLAN I WideWideWideWide Description CityCityCityIncludesWastewaterEasternFacility,Morna Description CityStormType Inventory kmkm kmkm 32 Assets 72 854651119473 49.975.4 Statistics 318.3 Statistics 329.8 Infrastructure Assets (Low (High System Length Facilities Facilities System Combined) Sewer & Length Stations SAINT JOHN WATER Length Length LiftTreatment Wastewater Treatment Storm Sewer (Sanitary Saint John Water SewerForcemain SewersManholes Basins Asset Primary SanitarySanitaryCombinedManholesWastewaterWastewaterVolume)WastewaterVolume) Primary Asset StormStormCatch 28 plan includes a n a l P l, the a i c n a 4 n i F m 203 r e - T - 4 g n o L 202 n h o strong fiscal management. J t n i a a suite of best practice financial policies, the establishment of S f o y t i term financial targets, and a financial health scorecard that measures C - e dopted by Common Council in December 2019 h T Acomprehensive financial assessment of the City’s challenges and opportunities,longresults and ensures - Grow, Green, ActSJ Pathway to – term. veloped to align with 001) was adopted by Priorities e- 2026 - | TEN YEAR FINANCIAL PLAN term Financial Plan, PlanSJ, and - n shall adopt and apply recognized the climate crisis and its commitment to were developed through several workshop term Financial Plan was d - er Long t zero emissions in the city by 2050. - ences the following City plans. r SAINT JOHN WATER Zero, is the City’s response to - year Strategic Plan - Appendix B: Associated City Plans and The Saint John Waand refe 10 This plan serves as a management tool to improve the City’s performance and align with existing plans, including the LongMoveSJ.ActSJ The City of Saint John's Community Energy Action Plan Nettransition to net City of Saint John Asset Management Policy The City of Saint John Asset Management Policy (FASCommon Council in 2018. It confirms support for implementing asset management practices to ensure sustainable delivery of services, with the following statement: The City of Saint Johasset management practices in support of delivering services to its customers reflecting the vision presented in the City' s Municipal Plan, PlanSJ, and related strategic plans.Council Priorities Saint John Common Council priorities for 2021Belong, Move, and Performsettings using input from an online public survey and guided by several municipal strategic plans including Plan SJ, Play SJ, Move SJ, and the Longterm Financial Plan. 29 4 203 - 4 202 fter A 2034) - (2024 | TEN YEAR FINANCIAL PLAN metered Customers - Rate for Non Flat : C SAINT JOHN WATER AppendixUniversal Metering Program Implementation 30 4 203 - 4 202 Planning Period | TEN YEAR FINANCIAL PLAN Financial Forecast over the : D SAINT JOHN WATER Appendix City of Saint John Capital Budget Policy Title: Capital Budget Policy Subject: Capital Budget Policy Category: Finance and Administrative Services Policy No.: FAS- 005 M&C Report No.: 2022-279 Effective Date: September 6, 2022 Next Review Date: 2023 Area(s) this policy applies to: Cross Corporate Office Responsible for review of this Policy: Finance and Administrative Services Related Instruments: Policy Sponsors: Chief Financial Officer FAS-001 Asset Management Policy FAS-002 Investment Management Policy FAS-003 Reserves Policy FAS-004 Operating Budget Policy FAS-006 Debt Management Policy Document Pages: This document consists of 7 pages. Revision History: Common Clerk's Annotation for Official Record Date of Passage of Current Framework: September 6, 2022 I certify that this Policy was adopted by Common Council as indicated above. ________________________ September 13, 2022 Common Clerk Date Date Created: Date Updated: Common Council Approval Contact: 12-March-2025 Strategic Services 1 City of Saint John Capital Budget Policy TABLE OF CONTENTS 1. POLICY STATEMENT ........................................................................................................ 3 2. PRINCIPALS AND STRATEGIES ......................................................................................... 3 3. CAPITAL PRIORITIZATION ................................................................................................ 4 4. CARRY OVER OF PREVIOUS YEAR APPROVED CAPITAL BUDGET .................................... 5 5. INTER-GOVERNMENTAL CAPITAL GRANTS ..................................................................... 5 6. CAPITAL BUDGET SHORTFALLS AND SURPLUSES ........................................................... 5 7. APPENDIX GROWTH RELATED INVESTMENTS COST SHARING FORMULA ......... 5 2 City of Saint John Capital Budget Policy 1. POLICY STATEMENT 1.1. This Policy applies to budgeting by the Municipality for capital funds. 1.2. Each council shall adopt a Capital Budget for each calendar year. 1.3. Capital budget shall align with the Council approved Long Term Financial Plan which includes a 5 Year Capital Investment Plan and a 10 Year Debt Plan. 1.4. Finance Committee will review the 5-year Capital Investment Plan Annually and recommend any major amendments to the Plan to Council for approval. 1.5. The Capital Budget Policy supports the City to achieve its current and future goals in a fiscally responsible and sustainable manner. 1.6. Capital Budget Investment decisions shall be evidence based and conform with the Asset Management Policy. 1.7. The Capital Budget Policy shall comply with all relevant provisions of the Local Governance Act and all other applicable legislation. 2. PRINCIPALS AND STRATEGIES 2.1 Affordability - Capital Budget shall reflect the level of infrastructure investment required to achieve agreed upon service and taxation objectives in the Council approved Long Term Financial Plan. 2.2 Ownership - Only City owned assets, which meet the definition of asset pursuant to Generally Accepted Accounting Principles, shall be funded in the Capital Budget. Funding agreements prior to the approved Capital Budget Policy Council approval date are exempted from the policy. 2.3 Fiscal Responsibility - The City shall reduce its reliance on debt and address the infrastructure deficit by increasingly funding Reserves and Pay-As-You-Go to fund infrastructure renewal. 2.4 Asset Management - The Capital Budget shall consider the full life-cycle cost based on asset management best practices and adhere to the Asset Management Policy. 3 City of Saint John Capital Budget Policy 3. CAPITAL PRIORITIZATION 3.1 To strategically manage the City's debt and infrastructure deficit, the General Fund Capital Budget shall comprise of 80% Capital Renewal and 20% for New Capital and shall align with the City's Long Term Financial Plan and the City's Strategic Plan. The Utility Fund shall comprise of 90% Capital Renewal and 10% for New Capital. 3.2 For the purpose of this policy, Capital Renewal is defined as assets that are at the end of its useful life and contribute to the City's infrastructure deficit. 3.3 As a pre-requisite to share Capital Investments between the General Fund and Utility Fund, the proposed investment must have a primary purpose to grow the tax base (asset management secondary as existing infrastructure is not at the end of its useful life), the project must have a positive business case with a payback period of 10 years or less, the business case be approved by the Finance Committee and be approved in the Capital Budget to qualify for cost sharing in accordance with the Capital Budget Policy. If the project meets the above criteria, the cost of the growth capital investment shall be allocated between the General Fund and Utility Fund in accordance with each funds proportionate share of net present value of net revenue generated by each fund as per the formula set forth in Appendix A of this policy. 3.4 Proposed Capital Budget Projects will be prioritized in the following order. a. Mandatory - Must be completed due to legal or regulatory requirements. b. Risk - Required to mitigate liability associated with health and safety, mitigate liability or to mitigate sudden asset failure. c. Priority of Council - As stipulated in the 5 Year Capital Investment Plan (Long Term Financial Plan) and supported by evidence-based asset management recommendations and are part of the City's strategic plans. d. Positive Financial Impact - The Capital request not included in the 5-year Capital Investment Plan but can be supported by a business case that demonstrates a positive financial impact for taxpayers - would require a Council approved adjustment to the Capital Investment Plan and Capital Budget. e. Discretionary - New asset which aim to increase or enhance service level to the residents and taxpayers. Requires amendment to the Long-Term Financial Plan, the City strategic plans, and supported by a business case. 4 City of Saint John Capital Budget Policy 4. CARRY OVER OF PREVIOUS YEAR APPROVED CAPITAL BUDGET Approved capital budget projects must be started by the end of the second year after approval. 5. INTER-GOVERNMENTAL CAPITAL GRANTS Inter-Governmental capital grants shall only be pursued for Capital projects in line with Council priorities, the approved Capital Budget, and the approved 5 Year Capital Investment Plan. 6. CAPITAL BUDGET SHORTFALLS AND SURPLUSES 6.1 Common Council must approve any adjustments to the Capital Budget for additional funding to cover Capital authority level. 6.2 Capital Budget surpluses that exceed the authority level, where budgeted Capital funds exceed actual capital, shall be, with Council approval. a. Realized as savings resulting in reduced debt financing. b. Used to offset deficits in other approved Capital Budget shortfalls. c. Leveraged to address the infrastructure deficits identified in the Asset Management Plan and the 5 Year Capital Investment Plan. 7. APPENDIX GROWTH RELATED INVESTMENTS COST SHARING FORMULA Assumption: Life of the Project is capped equal to number of years of debt amortization period. Formulas: 1) Cost Allocation: General Fund = C * (NPVNGFR / (NPVNGFR + NPVNUFR)) Utility Fund = C * (NPVNUFR / (NPVNGFR + NPVNUFR)) 2) 3) 5 City of Saint John Capital Budget Policy Where: NPVNGFR = Net Present Value of Net General Fund Revenue NPVNUFR = Net Present Value of Net Utility Fund Revenue NGFR = PT + BP -IC - EX NGFR = Net General Fund Revenue PT = Property Tax Revenue to General Fund BP = Building Permit Fees Revenue IC = Incentives Given for The Project EX = Other Project Specific Expenses NUFR = WR EX + NI NUFR = Net Utility Fund Revenue WR = Water Billing Revenue (Fixed/Metered) EX = Other project specific expenses NI = Net Investment = New Utility Infrastructure Investment less Current Depreciated Value of Infrastructure I = Current Borrowing Rate C = Cost of the Project N = Life of Project NPV = Net Present Value of Net Revenue/Cost NGFR1 = Net General Fund Revenue in year 1, NGFR2 = Net General Fund Revenue in year 2 and so on up to life of the project NUFR1 = Net Utility Fund Revenue in year 1, NUFR2 = Net Utility Fund Revenue in year 2 and so on up to life of the project 6 City of Saint John Capital Budget Policy Example: 7 City of Saint John Debt Management Policy Title: Debt Management Policy Subject: General Fund Debt Management Category: Finance and Administrative Services Policy Policy No.: FAS- 006 M&C Report No.: 2019-167 Effective Date: Next Review Date: Area(s) this policy applies to: Cross Corporate Office Responsible for review of this Policy: Finance and Administrative Services Related Instruments: Policy Sponsors: Chief Financial Officer FAS-001 Asset Management Policy FAS-002 Investment Management Policy FAS-003 Reserves Policy FAS-004 Operating Budget Policy FAS-005 Capital Budget Policy Document Pages: This document consists of 9 pages. Revision History: Common Clerk's Annotation for Official Record Date of Passage of Current Framework: July 8, 2019 I certify that this Policy was adopted by Common Council as indicated above. ________________________ July 10, 2019 Common Clerk Date Date Created: Date Updated: Common Council Approval Contact: July 8, 2019 March 12, 2025 Date: July 8, 2019 Strategic Services 1 City of Saint John Debt Management Policy TABLE OF CONTENTS 1. POLICY STATEMENT ........................................................................................................ 3 2. DEFINITIONS .................................................................................................................... 3 3. ACCEPTABLE PURPOSES FOR DEBT ................................................................................. 4 4. DEBT LIMIT CITY OF SAINT JOHN ................................................................................. 5 5. DEBT LIMIT SAINT JOHN WATER .................................................................................. 6 6. DEBT ISSUANCE ............................................................................................................... 7 7. INTERNAL BORROWING .................................................................................................. 7 8. PAY AS YOU GO ............................................................................................................... 7 9. REPORTING ..................................................................................................................... 8 10. RESPONSIBILITIES .......................................................................................................... 8 2 City of Saint John Debt Management Policy 1. POLICY STATEMENT 1.1. The Debt Management Policy also applies to Saint John Water (Utility); 1.2. The Debt Management Policy is established to ensure that all debt is issued prudently and cost effectively in accordance with the Long Term Financial Plans of the City and Saint John Water; 1.3. The Debt Management policy objectives are as follows: The Organization obtains debt financing only when necessary; The Organization manages debt such that future financial flexibility is maintained; The Organization strategically issues debt based on sound financial planning. 1.4. The Capital Investment Plan (CIP) is essential to intelligent planning of debt issuance by prioritizing potential capital investment and potential sources of financing. 1.5. The organizations debt issuance and management procedures will comply with the following legislation where applicable: Province of New Brunswick Local Governance Act Province of New Brunswick Municipal Capital Borrowing Act Province of New Brunswick Municipal Debentures Act Province of New Brunswick Control of Municipalities Act Province of New Brunswick Financial Corporation Act 2. DEFINITIONS Sustainability - means meeting the needs of the present without compromising the ability of future generations to meet their own needs. Long Term Debt - means financing with a term over 10-30 years with municipal bonds through the Municipal Finance Corporation or capital leasing as defined by the Public Sector Accounting Standards. Inter-Generational Equity - means distributing the costs associated with capital investments across the generations which will be enjoying the benefits of the capital assets built today. Debt Term - the period of time during which debt payments are made. At the end of the debt term, the loan is paid in full. 3 City of Saint John Debt Management Policy Internal Financing - means financing for capital purchases from reserve funds as permitted in FAS-003 Reserves Policy. Pay-As-You Go Financing- means the use of operating funds for capital purchases as opposed to using debt or reserves. Organization the term is used to include the City and Saint John Water as one entity for the purpose of the policy unless specified otherwise. 3. ACCEPTABLE CONDITIONS FOR USE OF DEBT 3.1 The Organization will issue long-term debt solely for the purpose of financing the projects approved in the Capital Budget and the Capital Investment Plan (CIP); 3.2 Long term debt shall not be used to fund operating or maintenance costs or used as a tool balance the operating budget; 3.3 The Long Term Debt amortization period shall not exceed the life of the asset it is financing; 3.4 The Organization shall promote a balanced approach between maintaining an affordable debt level, maintaining infrastructure and accommodating growth by: 3.4.1 Utilizing this Policy in conjunction with the Asset Management Plan,FAS- 005 Capital Budget Policy, FAS-004 Operating Budget Policy and FAS-003 Reserves Policy. 3.4.2 Integrating debt issuance with the Capital Budgeting process todetermine the necessity, priority, and viability of the capital project. 3.4.3 Considering the Long Term Financial Plan and analyzing the tolerance or capacity to absorb and manage new debt given future priorities. 3.5 Debt will be structured to fairly distribute the costs over time, taking into consideration inter-generational equity. 3.6 The Organization may also issue debt on behalf of an Agency, Board or Commissions (ABC) under its control pursuant to Generally Accepted Accounting Principles to further the public purposes of the City. The City shall take appropriate steps to confirm the financial feasibility of the project, the financial solvency of the ABC, and 4 City of Saint John Debt Management Policy that the issuance of such debt is consistent with the policies set forth herein; 3.7 This Policy does not apply for the use of Short Term debt instruments. 4. DEBT LIMITS AND DEBT CAPACITY GENERAL FUND 4.1 The New Brunswick Local Governance Act stipulates that: 4.1.1 A local government shall not, in any one year, borrow for its current operations any money in excess of the sum represented by 4% of the budget of that local government for that year or $15K, whichever is greater. 4.1.1 A local government shall not, in any one year, borrow for capital expenditures any money in excess of the sum represented by 2% of the assessed value ofreal property in that local government. 4.1.2 The total amount of money borrowed by a local government for capital expenditures shall not exceed 6% of the assessed value of real property inthe local government. 4.2 The City's capacity to issue debt is directly related to Taxpayer's ability to service the payments required on the debt. Three key performance indicators will be benchmarked and measured, and the following debt limits shall be applicable: 4.2.1 Debt per Capita: This measurement can provide elected officials with a trend of overall debt outstanding by measuring how much debt the City has per citizen. General Fund Debt per Capita shall not exceed $1600; 4.2.2 Debt Service Ratio: This measurement allows elected officials to be aware of the amount of the current year's annual operating budget which is devoted to servicing debt. The General Fund Debt Service Ratio shall not exceed 12%; 4.2.3 Total Debt Outstanding as a Percentage of Operating Budget: This measurement identifies the percentage of annual operating revenues that would be required to extinguish the City's outstanding debt. The General Fund Total Debt Outstanding as a Percentage of Operating Budget shall not exceed 70%; 4.3 Additional debt is only permissible when existing debt is within these limits, the limits will be reviewed and updated on an annual basis; 5 City of Saint John Debt Management Policy 4.4 The City's General Fund target Debt Per Capita is $750 by 2032, the City's Debt Service Ratio Target is 6.5% by the year 2032 and the City's General Fund Target Debt Outstanding as a Percentage of Operating Budget is 30% by 2032. 4.5 Long Term Debt Term shall be in accordance with the Debt Management Plan. 5. DEBT LIMITS AND DEBT CAPACITY SAINT JOHN WATER 5.1 The New Brunswick Local Governance Act stipulates that: 5.1.1 A local government may borrow temporarily in each year for current expenditures in respect of the operation of a generation facility a sum or sums of money not exceeding 50% of the budgeted revenue for that year. 5.2 The capacity to issue debt is directly related to ratepayers ability to service the payments required on the debt. Two key performance indicators will be benchmarked and measured, and the following debt limits shall be applicable: 5.2.1 Debt Service Ratio: This measurement allows elected officials to be aware of the amount of the current year's annual operating budget which is devoted to servicing debt. The Utilities Fund Debt Service Ratio shall not exceed 15%. 5.2.2 Total Debt Outstanding as a Percentage of Operating Budget: This measurement identifies the percentage of annual operating revenues that would be required to extinguish the Saint John Water's outstanding debt.The Utility Fund Total Debt Outstanding as a Percentage of Operating Budgetshall be reduced to 100% by the year 2026 and shall not exceed by 100% then after unless there is a business case to substantiate the increase. 5.3 Additional debt is only permissible when existing debt is within these limits, the limits will be reviewed and updated on an annual basis; 5.4 Long Term Debt Term shall be in accordance with the Debt Management Plan. 6 City of Saint John Debt Management Policy 6. DEBT ISSUANCE 6.1 A resolution of Council is required for all new debt issues. 6.2 The debt issuance process generally follows the steps below: 6.2.1 Notice of motion: Council gives notice of intent to borrow after 30 days from the day of Council resolution; 6.2.2 After expiration of 30 days, Council authorizes staff to issue and sell to the New Brunswick Municipal Finance Corporation debentures at such terms and conditions recommended by the Corporation; 6.2.3 Application form filled out and submitted to the New Brunswick Municipal Finance Corporation; 6.2.4 New Brunswick Municipal Finance Corporation advises the City of theactual bond issue; and 6.2.5 Staff reports back to Council regarding terms of the issue, coupon rate, price, average yield and settlement date. 6.3 Debt is structured to fairly distribute the costs over time, taking into consideration intergenerational equity; 7. INTERNAL FINANCING 7.1 The Organization may use reserves as a source of funds for the internal financing of capital projects as approved by Council. Any borrowing from reserve funds shall comply with Policy FAS-003 Reserves Policy. 8. PAY-AS-YOU-GO FINANCING 8.1 The Organization will seek to gradually increase pay-as-you-go as an option for financing capital over time. Factors which favor pay-go financing include: 8.1.1 Asset Renewal Projects; 8.1.2 Assets with a useful life that is less than 10 years - for example,IT equipment and road maintenance; 8.1.3 Situations where additional debt could adversely impact the 7 City of Saint John Debt Management Policy financial health; 8.1.4 Situations where market conditions favour the use of cash rather than debt (for example, escalating interest rates) 9. REPORTING 9.1. The total debt outstanding, and total annual debt service payments will be reported in the annual consolidated financial Statements; 9.2. Key performance indicators for debt will be measured and tracked in the Annual Financial Health Report Card; 9.3. Long-term debt will be forecasted over the long term in a Debt Management Plan based on the Capital Investment Plan as part of the Long-Term Financial Plan. 10. ROLES AND RESPONSIBILTIES 10.1 Council shall: 10.1.1 Approve the Debt Management Policy; 10.1.2 Approve new debt issues; and 10.1.3 Approve budgets sufficient to provide for the timely payment of principal and interest on all debt. 10.2 Finance Committee shall: 10.2.1 Review borrowing requirements for alignment with the Long Term Financial Plans; and 10.2.2 Recommend to Council the approval of new debt management plan. 10.3 The Chief Financial Officer shall: 10.3.1 Review the policy annually in consideration to meeting the City's and debt management goals and submit required changes to the Finance Committee for recommendation to Common Council consideration and approval. 10.3.2 Assume primary responsibility for the debt management process; 8 City of Saint John Debt Management Policy 10.3.3 Determine the Ci available debt capacity and alignment with Long Term Financial Plans; 10.3.4 Provide for the issuance of debt at appropriate intervals and in reasonable amounts as required to fund approved capital expenditures; 10.3.5 Submit to Finance Committee and Council, all recommendations to issue debt; and 10.3.6 Ensure compliance with the principles and mandatory requirements contained in this policy. 9 CƩƚƒʹaƚŷğƒĻķ 9ƌğǩğĬ ѡƒĻƌğǩğĬĬθŭƒğźƌ͵ĭƚƒѢ {ĻƓƷʹ ĻķƓĻƭķğǤͲ ağƩĭŷ ЊВͲ ЋЉЋЎ БʹЎЋ ta ƚʹ /ƚƒƒƚƓ /ƌĻƩƉ ѡĭƚƒƒƚƓĭƌĻƩƉθƭğźƓƷƆƚŷƓ͵ĭğѢͳ IğƩƩźƭͲ .ƩĻƓƷ ѡĬƩĻƓƷ͵ŷğƩƩźƭθƭğźƓƷƆƚŷƓ͵ĭğѢͳ {ǒƌƌźǝğƓͲ DğƩǤ ѡŭğƩǤ͵ƭǒƌƌźǝğƓθƭğźƓƷƆƚŷƓ͵ĭğѢͳ hŭķĻƓͲ .ğƩƩǤ ѡĬğƩƩǤ͵ƚŭķĻƓθƭğźƓƷƆƚŷƓ͵ĭğѢͳ ağĭYĻƓǩźĻͲ WƚŷƓ ѡƆƚŷƓ͵ƒğĭƉĻƓǩźĻθƭğźƓƷƆƚŷƓ͵ĭğѢͳ wğķǞğƓͲ tğǒƌğ ѡƦğǒƌğ͵ƩğķǞğƓθƭğźƓƷƆƚŷƓ͵ĭğѢͳ 5ğƩƌźƓŭͲ ağƩźğŷ ѡağƩźğŷ͵5ğƩƌźƓŭθƭğźƓƷƆƚŷƓ͵ĭğѢͳ \[ƚǞĻͲ DĻƩƩǤ ѡŭĻƩƩǤ͵ƌƚǞĻθƭğźƓƷƆƚŷƓ͵ĭğѢ {ǒĬƆĻĭƷʹ ŷǤ tƩƚƦĻƩƷǤ ğǣ {ŷƚǒƌķ ĬĻ ƩĻķǒĭĻķ źƓ {ğźƓƷ WƚŷƓ b. Some people who received this message don't often get email from melazabb@gmail.com. Learn why this is important \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Hello All, I Hope you can review this analysis and include this report on your agenda.I recently made this analysis on the Property tax in Saint John which is already the highest in Canada and wanted to share some facts with the council.I think there are other alternative solutions which can help relief the residents in Saint John and bring the tax down like other cities in Canada.In the below examples I shared many solutions where you can tax business and also set the tax based on income .Also based on the analysis I found that this is preventing many growth opportunities and made Saint John population decline by 3.4 from 2016 to 2021.I believe after covid is over recently the population is shrinking again hence people are going back to office and leaving saint john specially they came here because the low cost of living. Regards Mo Property Tax Reduction in Saint John, NB A Comparative Analysis with Canadian Cities and Alternative Strategies This presentation provides a comprehensive analysis of Saint John's property tax structure, compares it with other Canadian cities, examines potential impacts of tax reduction, and offers strategic alternatives for implementing tax reduction while maintaining fiscal responsibility. Table of Contents 1. Current Tax Structure in Saint John 2. Comparison with Other Canadian Cities 3. Potential Impacts of Tax Reduction 4. Alternative Reduction Strategies 5. Recommendations Section 1: Current Tax Structure in Saint John Property Tax Rates Current property tax rate: $1.55 per $100 of assessed property value (1.58% as of 2024) Saint John has the second-highest property tax rate among 24 major Canadian cities Recent history: Saint John has cut its property tax rate by 4.3% over the last two years to offset rising property assessments Business Tax Structure Businesses in New Brunswick are subject to a municipal tax rate equal to 1.5 times the residential tax rate plus a provincial tax rate This results in non-residential properties paying about 3 times as much property tax per $100 of assessment as homeowners Non-residential property taxes in New Brunswick are among the highest in Canada Current Challenges High tax rates may be deterring business investment and population growth Saint John's population decreased by 3.4% from 2016 to 2021 High property tax burden on residents and businesses compared to other Canadian cities Need to balance tax relief with maintaining essential municipal services Section 2: Comparison with Other Canadian Cities Property Tax Rates Across Canada (2024) Saint John (1.58%) has the second-highest property tax rate among 24 major Canadian cities Only Sault Ste. Marie (1.79%) has a higher rate Halifax, a regional competitor, has a significantly lower rate (1.11%) British Columbia cities have the lowest rates: Greater Vancouver (0.30%), Abbotsford (0.40%) Tax Burden Comparison A homeowner in Saint John pays $15,800 in property taxes on a $1M home A homeowner in Vancouver pays only $2,968 for the same value home (more than 5 times less) A homeowner in Halifax pays $11,100 on a $1M home (30% less than Saint John) Regional Comparison (Tax Rates for Rental Properties) City Tax Rate for Rental Properties Saint John 2.14% Quispamsis 1.84% Fredericton 1.89% Moncton 1.98% Halifax 1.10% Competitive Position Saint John's high tax rates create a competitive disadvantage for attracting: New residents Business investment Real estate development Cities with lower tax rates have generally seen stronger population and economic growth Section 3: Potential Impacts of Tax Reduction Economic Benefits Business Growth Lower property tax rates could make Saint John more competitive for business investment Removing a significant barrier to business growth and expansion Potential to create new jobs and economic opportunities Housing Market Effects Lower property taxes could increase housing affordability Potential to stimulate the real estate market and construction industry Could attract new residents, addressing the population decrease of 3.4% (2016-2021) Competitive Position Reducing rates could help Saint John compete with Halifax and other cities for regional investment Improved ability to attract and retain businesses and residents Enhanced reputation as a business-friendly community Municipal Budget Considerations Revenue Impacts Property taxes account for a significant portion of municipal revenue Any reduction would require careful fiscal planning: Finding offsetting revenue sources Identifying potential service efficiencies Phased implementation to allow budget adjustments Budget Flexibility Challenges Tax limitations can create budget challenges for local governments Reduced revenue could limit ability to respond to economic downturns or emergencies May affect infrastructure maintenance and essential services Long-term Fiscal Stability Need to balance tax reduction with maintaining fiscal stability Potential need for diversification of revenue sources Consideration of phased implementation to allow for adjustment Lessons from Other Cities Texas Cities: Used state revenue surplus to offset local revenue losses Philadelphia: Targeted tax relief prevented displacement of vulnerable homeowners Well-designed levy limits: Can provide relief without distorting property markets Section 4: Alternative Reduction Strategies Alternative 1: Gradual Reduction Strategy Phased reduction over 5 years (0.05% annually) From current 1.58% to target 1.33% Allows budget adjustments and minimizes service disruptions Provides predictable tax relief for residents and businesses Follows successful model of Saint John's recent 4.3% reduction over two years Alternative 2: Targeted Relief Program Circuit breaker program for low-income residents Relief increases as income decreases Protection for those spending >5% of income on property taxes Business tax incentives for new businesses 50% reduction in first year Graduated increases over 5 years First-time homebuyer relief (25% reduction for first three years) Alternative 3: Differential Rate Structure Different rates based on property type, value, or location Residential Tiered Rates: Under $300,000: 1.40% $300,000-$600,000: 1.55% Over $600,000: 1.70% Commercial Tiered Rates and Strategic Development Zones Progressive structure aligning with ability to pay Alternative 4: Tax Base Diversification Introduce alternative revenue sources while reducing property taxes User fees for non-essential services Tourism levy (3% hotel tax) Municipal services fee Property tax reduction of 0.15% (to 1.43%) Alternative 5: Hybrid Approach Immediate 0.08% reduction (to 1.50%) Targeted relief for vulnerable residents Business incentives (40% reduction for first two years) Limited user fees for enhanced services Gradual further reduction (0.03% annually for three years) Section 5: Recommendations Recommended Approach: Hybrid Strategy Key Components Immediate Relief: 0.08% reduction in first year (to 1.50%) Targeted Support: Circuit breaker program for low-income residents and seniors Business Development: 40% reduction for first two years for new businesses Revenue Diversification: Limited user fees for specific enhanced services Gradual Further Reduction: 0.03% annual reduction for three additional years (to 1.41%) Rationale for Recommendation Provides immediate visible relief while ensuring fiscal stability Addresses needs of most vulnerable residents Encourages business development and economic growth Creates more sustainable tax structure long-term Balances competitiveness with fiscal responsibility Implementation Roadmap Year 1 (2025-2026) Implement initial 0.08% rate reduction Design and launch circuit breaker program Introduce business incentive program Begin efficiency review of municipal operations Year 2 (2026-2027) Implement 0.03% additional rate reduction Evaluate impact of first-year measures Introduce limited user fees for enhanced services Continue efficiency improvements Years 3-4 (2027-2029) Continue with planned 0.03% annual reductions Adjust programs based on economic impact analysis Expand successful initiatives Success Metrics Improved competitive position relative to other Canadian cities Increased business investment and job creation Population growth and retention Maintained or improved municipal service levels Long-term fiscal sustainability Conclusion Saint John's high property tax rates present a significant competitive disadvantage Strategic tax reduction can stimulate economic growth and population retention A balanced approach combining immediate relief, targeted support, and gradual reduction offers the best path forward Success requires ongoing monitoring, adjustment, and commitment to fiscal responsibility CƩƚƒʹ/źƷǤ ƚŅ {ğźƓƷ WƚŷƓͲ bĻǞ .ƩǒƓƭǞźĭƉ ѡǞĻĬŅƚƩƒΏƓƚƩĻƦƌǤθƭğźƓƷƆƚŷƓ͵ĭğѢ {ĻƓƷʹ CƩźķğǤͲ ağƩĭŷ ЋБͲ ЋЉЋЎ ЍʹЌЉ ta ƚʹ /ƚƒƒƚƓ /ƌĻƩƉ ѡĭƚƒƒƚƓĭƌĻƩƉθƭğźƓƷƆƚŷƓ͵ĭğѢ {ǒĬƆĻĭƷʹ ĻĬŅƚƩƒ ƭǒĬƒźƭƭźƚƓ ŅƩƚƒʹ wĻƨǒĻƭƷ Ʒƚ tƩĻƭĻƓƷ Ʒƚ /ƚǒƓĭźƌ CƚƩƒ \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Submitted on Fri, 03/28/2025 - 16:30 Submitted by: Anonymous Submitted values are: About Person/Group Presenting First Name: vishalbhai Last Name: shah Name of Organization/Group (where applicable): 735242 NB INC. Address: saint john , New Brunswick. E2L 1H4 Canada Day Time Phone Number: Email If you do NOT wish to have your personal information (address, phone number, email) become part of the public record, please check this box. Yes About your Request Topic of Presentation: heritage status of property Purpose for Presentation (what is the ask of Council): I want city will remove heritage status from my property at 239 King street east. Background Information: Because of it is heritage status I cannot change outside wall and attic window. it will create lots of damage and heat loss to the building. so I want to add vinyl siding and new better window. also other property beside my property in street are no longer under heritage status. I can not show everything in one image so I am not uploading any Image Are you making a request for funding? No CƩƚƒʹ/źƷǤ ƚŅ {ğźƓƷ WƚŷƓͲ bĻǞ .ƩǒƓƭǞźĭƉ ѡǞĻĬŅƚƩƒΏƓƚƩĻƦƌǤθƭğźƓƷƆƚŷƓ͵ĭğѢ {ĻƓƷʹ {ǒƓķğǤͲ ağƩĭŷ ЌЉͲ ЋЉЋЎ ЊʹЋЋ ta ƚʹ /ƚƒƒƚƓ /ƌĻƩƉ ѡĭƚƒƒƚƓĭƌĻƩƉθƭğźƓƷƆƚŷƓ͵ĭğѢ {ǒĬƆĻĭƷʹ ĻĬŅƚƩƒ ƭǒĬƒźƭƭźƚƓ ŅƩƚƒʹ {ǒĬƒźƭƭźƚƓ Ʒƚ /ƚǒƓĭźƌ CƚƩƒ \[ External Email Alert\] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact the IT Service Desk.** Submitted on Sun, 03/30/2025 - 13:21 Submitted by: Anonymous Submitted values are: About Person/Group Submitting First name Kyle Last name Dunham Mailing Address Loch Lomond Rd Saint john. E2N1A5 Telephone Email If you do not wish to have your personal information (address, phone number, email) become part of the public record, please check this box. Yes About your Submission Topic of submission Road line of sight obstruction from neighboring properties added to the by law Purpose for submission (what is the ask of council): I would like/ask that an addition to the property by law be added to restrict/forbid neighbors from erecting physical structures or creating natural obstructions that would restrict or make difficult neighbors to see oncoming traffic coming out of their drive way and force existing obstructions to be taken down. Executive summary My neighbor has erected a election sign that blocks a large portion of my view of oncoming cars. My driveway comes up at a slight slope and the cars that are oncoming come at me from my left/drivers side where their sign is. The sign itself is not massive but the angle of the road corner to my left/ drivers side and the distance of the structure from my sloped driveway it obstructs a large portion of my view. I have tried talking to the police to have it removed as it's a danger to me coming out of my driveway, the police told me my neighbor can do whatever they want on their property and the officer said and i quote "they can put a tree if they wanted as well" implying they can block my view any way they see fit. I asked the officer what happens if i get into an accident because i can't see the oncoming car and he told me and i quite "you will have to be diligent" The officer was quite rude and cared nothing of my safety concerns. This is not a political matter in the sense it's a election sign it's a matter of my safety leaving my driveway. I even told the officer the small signs in my neighbors driveway are fine it's just the bigger one obstructs a large view of oncoming vehs. I also believe an amendment like this would be largely beneficial to the community as a whole as fences, snow banks and ect can block peoples view. M&C No.2025-104 Report DateApril 02, 2025 Meeting DateApril 07, 2025 Service AreaGeneral Counsel SUBJECT: Early Access Agreement and Closing Date Extension –Taylor Avenue EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL In July 2024, the Cityagreed to sell land off Taylor Avenue to the New Brunswick Housing Corporation (NBHC) for a transitional housing facility called Somerset ACRES. The initial closing date was set for November 2024but theclosing date had to be extended to accommodate the due diligence and the timeline for preparation and registration of the Subdivision Plan.NBHC began operating the facility priorthe closing of the transaction. This ledto aneed for an amended early access agreementthat permitsthe use of the site as atransitional housing facilityprior to the closing of the transaction.The purpose of this report is to seek authorityfor the City to enterintoanearly access agreement with NBHC and direct the General Counsel to extend the closing date to accommodate the timelines related to the preparation and registration of the Subdivision Plan. COUNCIL RESOLUTION That the City enter into anEarly Access Agreement with the New Brunswick Housing Corporation generally in the form as presented to Committee of the Whole at its meeting held April 7, 2025, for the purpose of permitting the continued operation of the transitional housing facility known as Somerset ACRES, on City-owned landprior to the closing of the land transaction; and that the Mayor and Clerk be authorized to execute the said Early Access Agreement and any other documents ancillary thereto M&C No.2025-97 Report DateMarch 31, 2025 Meeting DateApril 07, 2025 Service AreaGeneral Counsel SUBJECT: Construction License for New Brunswick Museum Project EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL The Board of the New Brunswick Museum (“the Board”) has askedthe City to grant it a temporary construction license during theconstruction of theexpansion to the museum. Thelicensed area is situated over a small portion of the City’s Riverview Park, containing an area of approximately 916 square metres, immediately adjacent tothe museum. Staff are recommending that the City grant permission to the Board to use the licensed area for a two-year term to facilitate construction of the museum expansion project. COUNCIL RESOLUTION 1.That the City enter into the Construction License Agreement generally in the form as presented to Committee of the Whole at its meeting held April 7, 2025,with the Board of the New Brunswick Museum for the purpose of permitting temporary construction activities on the City-owned property identified as PID 55222129; and 2.That the Mayor and Clerk be authorized to sign the Construction License Agreement and any other documents ancillary thereto. M&C No.2025-081 Report DateMarch 31, 2025 Meeting DateApril 07, 2025 Service AreaGrowth and Community Development Services SUBJECT: Sponsorship Agreement EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL Saputo wishes to enter into a sponsorship agreement with the City of Saint John with details to be announced by the parties at a future date. . COUNCIL RESOLUTION That the City enter into a Sponsorship Agreement with Saputo Inc., generally in the form as attached to M&C 2025-081 and further that the Mayor and City Clerk be authorized to execute the agreement and any other documents necessary to affect the transaction.