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2024-09-18 Finance Committee Agenda Packet - Open Session Finance Committee Meeting Open Session July 24, 2024 MINUTES OPEN SESSION FINANCE COMMITTEE MEETING JULY 24, 2024, AT 2:40 PM MEETING CONDUCTED THROUGH ELECTRONIC PARTICIPATION Present: Chair Councillor G. Sullivan Mayor D. Noade Reardon Councillor G. Norton Councillor D. Hickey Councillor P. Radwan Also Present: Chief Administrative Officer B. McGovern General Counsel M. Tompkins Commissioner Utilities & Infrastructure I. Fogan Commissioner Public Works & Transportation M. Hugenholtz Commissioner Human Resources S. Hossack Director Financial Services C. Lavigne Director Financial Services J. Forgie Director Corporate Performance & Chief Information Officer S. Rackley-Roach Director Growth and Community Development D. Dobbelsteyn Director Engineering, Chief City Engineer M. Baker Director Saint John Water K. Mason Intermediate Accountant V. Parikh Director Legislative Services / City Clerk J. Taylor Administrative Assistant A. MacLean 1. Call to Order Councillor Sullivan called the Finance Committee closed session meeting to order. 2. Approval of Minutes 2.1 Minutes of May 22, 2024 Moved by Mayor Noade Reardon, seconded by Councillor Radwan: RESOLVED that the minutes of May 22, 2024, be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Mayor Noade Reardon, seconded by Councillor Hickey: RESOLVED that the agenda of July 24, 2024, be approved. MOTION CARRIED. 4. Disclosures of Conflict of Interest No disclosures. 5. Consent Agenda Finance Committee Meeting Open Session July 24, 2024 6. Business Matters 6.1 Deloitte Audit Results Referring to the submitted report, The City of Saint John Report to the Finance Committee on the 2024 Audit, Deloitte auditors Stephen Lund and Maggie Mee presented the Deloitte audit results. The meeting paused and convened for an in-camera session to provide an opportunity for discussion between the Council Committee Members and auditors. The open session reconvened at 3:15 p.m. 6.2 2023 - Consolidation and Financial Statements Walk Though Referring to the submitted report, 2023 Audited Consolidated Financial Statements, Director Lavigne provided an overview. Moved by Councillor Hickey, seconded by Mayor Noade Reardon: RESOLVED that as recommended in the submitted report entitled 2023 Audited Consolidated Financial Statements, the following the approved: Finance Committee approves the audited 2023 Consolidated Financial Statements Finance Committee approves the 2023 statement of revenue and expenses of the Saint John Trade & Convention Centre Finance Committee approves the 2023 City of Saint John Trust Funds financial statements Finance Committee recommends that Common Council approve the 2023 Consolidated Financial Statements as presented by staff as well as the 2023 Saint John Trade and Convention Centre financial statements, and 2023 Trust Funds financial statements. MOTION CARRIED. 6.3 2025 Draft General and Utility Capital Budget Referring to the submitted presentation entitled 2025 Draft General and Utility Fund Capital Budget, Director Lavigne provided an overview of the draft 2025 General and Utility fund capital budget and recommended that any feedback be directed to staff. Moved by Councillor Hickey, seconded by Mayor Noade Reardon: RESOLVED that the presentation entitled 2025 Draft General and Utility Fund Capital Budget be received for information. MOTION CARRIED. 6.4 2025 Shape your Budget Public Engagement Results Referring to the submitted presentation entitled 2025 Operating Budget Public Engagement Results, Director Lavigne provided an overview. Moved by Mayor Noade Reardon, seconded by Councillor Hickey: RESOLVED that the presentation entitled 2025 Operating Budget Public Engagement Results and the attached documents be received for information. MOTION CARRIED. 7. Adjournment Moved by Councillor Hickey, seconded by Mayor Noade Reardon: RESOLVED that the open session meeting of the Finance Committee be adjourned. MOTION CARRIED. The Finance Committee open session meeting held on July 24, 2024, was adjourned at 4:00 p.m. Finance Committee Meeting Open Session July 24, 2024 Respectfully submitted, Anna MacLean, Recording Secretary FINANCE COMMITTEEREPORT M&C No.2024-252 Report DateSeptember 15, 2024 Meeting DateSeptember 18, 2024 Service AreaStrategic Services Chairman Gary Sullivan and Members of Finance Committee SUBJECT: Request Rockwood Park Endowment Fund AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Kevin FudgeKevin FudgeJ. Brent McGovern RECOMMENDATION Finance Committee recommends Common Council approve and execute the requested amendments to the Deed of Gift and executethe Resolution of the Administrators. EXECUTIVE SUMMARY The Rockwood Park Endowment Fund was established in November 2008 with the contribution of $2,000,000 by Emera Brunswick Pipeline Ltd. for the purpose of providing a lasting source of income for the operations of Saint John Horticulture Association. The Endowment is overseen by Administrators appointed by the Saint John Horticulture Association, Emera Brunswick Pipeline Company Ltd. and the City of Saint John. The appointees for the Saint John Horticulture Association and Emera Brunswick Pipeline Company Ltd. arerequesting the City execute an amendment to the Deed of Gift to cap future distributions from the Endowment at $50,000 plus CPI to ensure the revenue from the Endowment Fund remains sustainable in the long term as well as to allow the Endowment Fund to grow. PREVIOUS RESOLUTION REPORT The Rockwood Park Endowment Fund was established in November 2008 with the contribution of $2,000,000 by Emera Brunswick Pipeline Ltd. for the purpose of providing a lasting source of income for the operations of Saint John Horticulture Association. The Endowment is overseen by Administrators appointed by the Saint John Horticulture Association, Emera Brunswick Pipeline Company Ltd. and the City of Saint John. - 2 - The appointees for the Saint John Horticulture Association and Emera Brunswick Pipeline Company Ltd. are requesting the City execute an amendment to the Deed of Gift to cap future distributions from the Endowment at $50,000 plus CPI to ensure the revenue from the Endowment Fund remains sustainable in the long term as well as to allow the Endowment Fund to grow. The current Deed of Gift allows for the distribution of all annual net income of the Endowment Fund so long as the endowment capital does not fall below $2,122,819. If the net income is below $50,000, the current Deed of Gift allows for Capital to be encroached if it does not fall below $2,122,819. The distribution of the annual net income does not permit the endowment to grow beyond the balance of $2,122,819 because all growth is distributed. The proposed amendment to cap future distributions to $50,000 plus CPI will allow the endowment fund to grow and mitigate risks associated with long-term sustainability of the fund in event the market declines. The proposed amendment would allow the fund to grow while ensuring a stable and predictable reoccurring revenue stream and reducing budget volatility. STRATEGIC ALIGNMENT SERVICE AND FINANCIAL OUTCOMES The amendment to the deed of gift will stabilize the fiscal health of the Endowment Fund and ensure there is future annual payments to the Saint John Horticulture Association during market downturns. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was received from the Chair of the Saint John Horticulture Association ATTACHMENTS Appendix A: Letter of Request from Saint John Horticulture Association and Emera, Resolution of Administrators, Draft Deed of Gift, FINANCE COMMITTEE REPORT Report DateSeptember 14, 2024 Meeting DateSeptember 18, 2024 Service AreaPublic Works and Transportation Services Chairman Sullivan and Members of Finance Committee SUBJECT: Canadian Public Transit Fund Expression of Interest(EOI) OPEN OR CLOSED SESSION This matter is to be discussed in open session of Finance Committee. AUTHORIZATION Primary Author(s)Commissioner/Dept. HeadChief Administrative Officer Kevin Loughery / Ian Michael HugenholtzJ. Brent McGovern MacKinnon RECOMMENDATION Recommend the Finance Committee receive and file this report and direct any questions to staff. EXECUTIVE SUMMARY In February 2021 the Prime Minister announced the new permanent federal funding for public transit and active transportation infrastructure, beginning in 2026-27. The new Canada Public Transit Fund(CPTF), announced in 2024, will provide $3 billion per year for public transit and active transportation infrastructure, beginning in 2026-27. The Fund will provide stable and predictable funding to address long-term transit goals and aims to: Increase the use of public transit and active transportation relative to car travel Increase the housing supply and affordability as part of complete, transit- oriented communities Help mitigate climate change and improve climate resilience Improve public transit and active transportation options for all, especially Indigenous People and equity-deserving groups. REPORT TheCPTFconsiders longer-term transit needs and leverages the strong collaboration between partners. With a combination of new and existing programs, funds will be delivered through Metro-Region Agreements, Baseline Funding, and Targeted Funding streams. Metro-Region Agreements Ten-year agreements Metropolitan Regions (i.e. partnership of organizations within or adjacent to a Census Metropolitan Area and supported by the Province) This fund will offer substantial significant and predictable funding in regions with the highest funding demand and most complex public transit networks. Funding will support diverse projects, both from planning and feasibility studies to major and capital expansion projects, based on priorities identified in an Integrated Regional Plan. Baseline Funding Up to ten-year agreements - 2 - Communities of all sizes that have existing eligible public transit systems This fund provides stable, predictable support to communities seeking transit-related funds for routine growth and rehabilitation, such as system expansion, extension of assets lifecycle, and/or transit performance upgrades Targeted Funding Single project agreements Communities of all sizes This fund will target specific federal priorities through targeted funding intakes, including active transportation, rural and remote transit, transit solutions in Indigenous communities, as well as electrifying public transit and school transportation The above three streams are designed to meet the needs of communities of all sizes. current focus is Baseline funding. The Baseline stream of funding is to provide predictable, long-term funding to our existing transit system and support routine capital and non-capital investments, with an expected focus on projects that include public transit and active transportation system expansions, improvements, and state of good repair. The Baseline funding stream is an approximately $500 million annual envelope that is part of the Canada Public Transit Fund. Allocations from the $500 million funding envelope are determined based on a formula that considers both ridership and population metrics. Baseline funding is intended to support public infrastructure, which is defined as tangible capital assets primarily for public use and/or benefit and will include capital transit and active transportation infrastructure projects or non-capital projects. Investments must support program objectives, expected results, and must meet applicable federal requirements. For a capital infrastructure project to be eligible for funding, it must include the acquisition, enhancement, modernization, rehabilitation, construction, expansion, restoration, renovation, refurbishment, or replacement of assets that fall under one of the following categories: o Public transit systems and related infrastructure; or, o Active transportation infrastructure or networks. Non-capital projects will support transit-related development, planning, or design, of public infrastructure projects. For a non-capital project to be eligible for funding, it must support one of the following: o A potential future capital project that would be considered eligible under the program; or o Transit and active transportation projects related to planning, feasibility studies, stand-alone design work or other related capacity building, research or data projects. Projects that support the development of transit-oriented communities are also eligible; this would include projects like transit-related housing needs assessments. Program contribution limits and stacking limits are outline below: Maximum Program contributions, Maximum Federal Contributions, and Stacking Limits Maximum Program Maximum Federal Contribution from Funding Mechanism Contribution all sources Baseline funding Up to 40% for projects Maximum Federal Contributions are capital projects located within provinces equal to Maximum Program - 3 - Maximum Program contributions, Maximum Federal Contributions, and Stacking Limits Maximum Program Maximum Federal Contribution from Funding Mechanism Contribution all sources Up to 75% for projects Contributions located within territories Up to 100% for Indigenous recipients or Indigenous benefitting organizations Baseline funding Up to 80% Non-capital projects To proceed with the Baseline funding stream there is a two-stage application process: Stage I: The Submission"; and Stage II: The . th Stage I requires an EOI Application attestation and is due September 30, 2024, by 3:00pm EST. The EOI Application must be signed by an authorized senior official such as: Chief Financial Officer (CFO), Chief Administrative Officer (CAO), Chief Executive Officer (CEO), Certified Planner, and/or a Certified Engineer. Saint John Transit will file an Expression of Interest Application signed by Kevin Fudge, CFO in alignment with Stage I of the application process for this funding opportunity. PREVIOUS RESOLUTION None. STRATEGIC ALIGNMENT as it relates to investing in sustainable City services and municipal infrastructure. SERVICE AND FINANCIAL OUTCOMES The EOI will lead to a future application process. If our application is successful, would receive federal funding up to 40% for capital infrastructure projects and as much as 80% for non-capital projects. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input for the report has been sought from Finance. ATTACHMENTS None Parking, Parks, Recreation, Road, Sidewalk, Saint John Police Force The City of Saint John 2024 General Fund Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Revenues Property Taxes 150,579,477 100,386,321 100,386,318 (3) Equalization & Unconditional Grant 13,773,579 9,182,385 9,182,386 1 Surplus 2nd Previous Year 2,335,841 1,557,224 1,557,224 - Transfer from Operating Reserves 1,330,000 - - - Growth & Community Services 4,505,063 2,954,302 3,375,506 421,204 Public Works & Transportation Services 6,378,970 4,252,528 4,374,081 121,553 Public Safety Services 1,992,113 1,120,326 1,202,770 82,444 Utilities & Infrastructure Services 316,000 202,228 155,260 (46,968) Strategic Services 4,380,000 2,907,484 4,968,061 2,060,577 Saint John Energy Rebates 1,200,000 - - - Regional Serivces Commission 1,009,640 673,088 673,088 - Total Revenues 1 87,800,682 1 23,235,886 1 25,874,692 2 ,638,806 Expenditures Growth & Community Services 19,451,789 12,948,895 13,304,699 (355,804) Public Works & Transportation Services 45,457,077 30,103,840 30,217,608 (113,768) Public Safety Services 62,044,481 40,937,846 37,810,719 3,127,127 Utilities & Infrastructure Services 7,357,463 5,095,750 4,781,714 314,036 Strategic Services 8,610,102 6,777,661 6,107,986 669,675 Corporate Services 8,295,166 5,594,326 5,512,766 81,560 Other Charges 36,584,604 22,824,356 22,220,613 603,743 Total Expenditures 1 87,800,682 1 24,282,674 1 19,956,106 4 ,326,568 Surplus (Deficit) - ( 1,046,788) 5 ,918,586 6 ,965,374 1 City of Saint John Service Areas 2024 Salaries and Goods & Services August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Growth & Community Services Salaries 6,207,974 4,241,374 4,060,078 181,296 Goods & Services 13,243,814 8,707,521 9,244,621 (537,100) TOTAL 19,451,789 1 2,948,895 1 3,304,699 ( 355,804) - Public Works & Transportation Services - Salaries 17,490,504 11,776,795 11,635,568 141,227 Goods & Services 27,966,573 18,327,045 18,582,040 (254,995) TOTAL 45,457,077 30,103,840 3 0,217,608 ( 113,768) - Public Safety Services - Salaries 50,274,346 33,105,301 30,731,421 2,373,880 Goods & Services 11,770,135 7,832,545 7,079,299 753,246 TOTAL 6 2,044,481 4 0,937,846 3 7,810,719 3 ,127,127 - Utilities & Infrastructure Services - Salaries 3,842,743 2,585,823 2,470,721 115,102 Goods & Services 3,514,720 2,509,927 2,310,993 198,934 TOTAL 7 ,357,463 5 ,095,750 4 ,781,714 3 14,036 - Strategic Services - Salaries 4,353,217 2,929,651 2,619,783 309,868 Goods & Services 4,256,885 3,848,010 3,488,203 359,807 TOTAL 8 ,610,102 6 ,777,661 6 ,107,986 6 69,675 - Corporate Services - Salaries 5,740,434 3,863,926 3,760,879 103,047 Goods & Services 2,554,732 1,730,400 1,751,887 (21,487) TOTAL 8 ,295,166 5 ,594,326 5 ,512,766 8 1,560 - Other Charges - Goods & Services 36,584,604 22,824,356 22,220,613 603,743 3 6,584,604 2 2,824,356 2 2,220,613 6 03,743 TOTAL EXPENDITURES 1 87,800,682 1 24,282,674 1 19,956,106 4 ,326,568 2 The City of Saint John 2024 General Fund Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Revenues Property Taxes 150,579,477 100,386,321 100,386,318 (3) Equalization & Unconditional Grant 13,773,579 9,182,385 9,182,386 1 Surplus 2nd Previous Year 2,335,841 1,557,224 1,557,224 - Transfer from Operating Reserves 1,330,000 - - - Growth & Community Services 4,505,063 2,954,302 3,375,506 421,204 Public Works & Transportation Services 6,378,970 4,252,528 4,374,081 121,553 Public Safety Services 1,992,113 1,120,326 1,202,770 82,444 Utilities & Infrastructure Services 316,000 202,228 155,260 (46,968) Strategic Services 4,380,000 2,907,484 4,968,061 2,060,577 Saint John Energy Rebates 1,200,000 - - - Regional Serivces Commission 1,009,640 673,088 673,088 - Total Revenues 1 87,800,682 1 23,235,886 1 25,874,692 2 ,638,806 Expenditures Growth & Community Services Growth & Community Planning Services 1,826,081 1,166,644 957,323 209,321 Development Services 240,600 166,238 120,000 46,238 Development Engineering 369,657 246,036 236,788 9,248 Community Development 783,064 527,850 464,776 63,074 Animal Control 109,250 72,832 69,350 3,482 Dangerous and Vacant Building Program 468,954 272,304 130,932 141,372 Minimum Property Standards 492,521 331,365 329,925 1,440 Heritage Conservation Service 202,480 90,977 108,839 (17,862) Cultural Affairs 139,453 97,477 92,006 5,471 Other By-Laws 297,303 199,190 147,712 51,478 Permitting & Inspection Services 1,412,306 944,838 946,043 (1,205) Envision Saint John 3,087,500 1,959,370 2,205,660 (246,290) Market Square 2,250,000 1,500,000 2,019,478 (519,478) Saint John Trade & Convention Centre 317,066 219,099 50,124 168,975 Imperial Theatre 308,048 231,036 231,036 - Saint John Aquatic Centre 421,418 316,065 385,470 (69,405) Saint John Arts Centre 195,223 146,415 146,415 - TD Station 491,949 368,961 436,917 (67,956) Library 489,909 327,048 329,536 (2,488) City Market 1,188,449 791,728 853,761 (62,033) Arts & Culture Board 70,000 35,000 25,170 9,830 Public Art Maintenance & Repair 16,000 8,000 - 8,000 Remembrance Day 3,500 - - - New Year/Canada Day Celebrations 50,000 25,000 45,556 (20,556) PRO Kids 175,057 116,554 59,111 57,443 Succeed & Stay 165,118 105,691 53,261 52,430 Local Immigration Partnership 93,785 63,141 69,651 (6,510) Carleton Community Center 190,700 190,700 95,156 95,544 Loch Lomond Community Center 45,000 45,000 45,000 - 3 The City of Saint John 2024 General Fund Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Growth & Community Services (continued) North End Community Center 190,313 190,313 190,313 - Recreation Programming 720,239 554,434 517,710 36,724 Neighbourhood Development 172,000 172,000 150,000 22,000 YMCA - Contracted Services 157,560 157,560 103,820 53,740 Boys and Girls Club - Contracted Services 145,887 145,887 286,651 (140,764) Unspecified Grants 284,000 284,000 279,000 5,000 Affordable Housing Strategy 217,660 145,491 95,099 50,392 Housing Accelerator Fund - - 129,657 (129,657) Lifeguards 199,410 199,410 155,968 43,442 Play SJ 45,000 45,000 14,879 30,121 Lord Beaverbrook Rink 167,764 116,100 119,057 (2,957) Building Incentive Reserve 350,000 116,666 406,353 (289,687) Regional Services Commission 343,299 257,475 201,196 56,279 Community Improvement Reserve 558,266 - - - Total Growth & Community Development Services 1 9,451,789 1 2,948,895 1 3,304,699 ( 355,804) Public Safety Services Fire Rescue and Suppression Service 24,270,386 16,313,355 15,860,905 452,450 Fire Training 10,437 6,936 - 6,936 Technical Rescue Response 52,119 34,931 29,034 5,897 Hazardous Materials 74,774 50,051 46,131 3,920 Fire Prevention 930,494 625,942 548,183 77,759 Fire Investigation 68,548 46,096 41,644 4,452 Emergency Management Services 356,233 239,293 141,009 98,284 Water Supply and Hydrants 2,500,000 1,666,664 1,666,664 - Public Safety Communications Centre 3,184,017 2,139,573 1,781,477 358,096 Street Lighting 1,060,000 706,664 689,212 17,452 Saint John Board of Police Commissioners 29,537,473 19,108,341 17,006,460 2,101,881 Total Public Safety Services 62,044,481 4 0,937,846 3 7,810,719 3 ,127,127 Public Works & Transportation Services Snow Control Streets 5,592,712 3,781,925 3,685,986 95,939 Street Cleaning 1,641,956 1,102,440 1,734,959 (632,519) Utility Cuts 1,506,716 1,008,627 1,047,607 (38,980) Street Services - Surface Maintenance 8,445,799 5,657,172 5,433,348 223,824 Snow Control Sidewalk 1,158,927 781,485 664,801 116,684 Sidewalk Maintenance 913,129 614,477 356,151 258,326 Pedestrian & Traffic Management Service 2,555,863 1,720,704 1,840,382 (119,678) Solid Waste Management 4,082,708 2,740,138 2,707,332 32,806 Landscape - Parks & Open Spaces 2,182,304 1,475,452 1,704,091 (228,639) Rockwood Park 527,829 375,146 503,101 (127,955) Urban Forestry 414,439 278,107 152,403 125,704 Saint John Horticultural Association 60,000 60,000 60,000 - Arena Operation & Maintenance 1,501,504 1,016,746 917,959 98,787 Sportsfield Operation & Maintenance 1,294,245 879,165 987,894 (108,729) Other Facilities Operation & Maintenance 461,845 316,656 254,239 62,417 4 The City of Saint John 2024 General Fund Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Public Works & Transportation Services (continued) Transit Debt 1,609,000 435,789 435,789 - Transit Subsidy 6,651,541 4,436,729 4,434,575 2,154 Fleet Operations 9,184 27,886 438,053 (410,167) Fleet Pooled Vehicles 682 5,551 (28,278) 33,829 Fleet Stockroom 346,688 233,580 221,674 11,906 Fleet Welding 6,780 9,015 81,044 (72,029) Stormwater Rural 1,799,192 1,222,890 1,286,967 (64,077) Parking Administration 953,960 638,199 553,664 84,535 Peel Plaza Parking Garage 405,697 337,850 216,037 121,813 Market Square Parking Garage 154,283 102,907 93,306 9,601 Off Street Parking 1,180,095 845,204 434,524 410,680 Total Public Works & Transportation Services 4 5,457,077 3 0,103,840 3 0,217,608 ( 113,768) Utilities & Infrastructure Services Engineering 1,388,105 941,217 807,580 133,638 Carpenter Shop 400,977 272,109 208,885 63,224 Facilities Management 1,633,135 1,101,510 846,347 255,163 City Hall Building 1,021,696 682,156 829,083 (146,927) Police Headquarters - 148,978 207,060 (58,082) GIS 442,364 296,824 227,892 68,932 Stockroom 220,396 147,985 145,303 2,682 Stormwater Urban 2,250,789 1,504,971 1,509,563 (4,592) Total Utilities & Infrastructure Services 7 ,357,463 5 ,095,750 4 ,781,714 3 14,036 Strategic Services Finance 1,413,726 1,027,345 804,278 223,067 Assessment 1,837,897 1,767,493 1,767,493 - Supply Chain Management 446,624 300,272 269,122 31,150 Information Technology 3,782,930 2,735,533 2,472,008 263,525 Corporate Planning 337,961 227,030 158,575 68,455 Insurance 215,965 144,988 91,949 53,039 Liability Insurance 575,000 575,000 544,561 30,439 Total Strategic Services 8 ,610,102 6 ,777,661 6 ,107,986 6 69,675 Corporate Services Chief Admistrtion Officer 759,584 508,746 691,669 (182,923) Mayor's Office 161,579 108,329 106,904 1,425 Common Council 593,458 398,157 377,988 20,169 Common Clerk 742,413 499,177 481,595 17,582 Human Resources 2,379,426 1,597,752 1,654,633 (56,881) Legal Department 1,150,316 772,628 893,013 (120,385) Real Estate 186,004 136,845 127,308 9,537 Saint John Industrial Parks 558,501 388,901 144,905 243,996 Barge Terminal 25,000 16,656 2,304 14,352 Customer Service 993,065 666,806 648,510 18,296 Corporate Communications 527,882 354,038 265,487 88,551 External Relations 217,937 146,291 118,452 27,839 Total Corporate Services 8 ,295,166 5 ,594,326 5 ,512,766 8 1,560 5 The City of Saint John 2024 General Fund Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Other Charges Fiscal Charges 15,420,429 8,714,924 8,732,852 (17,928) Deficit 2nd Previous Year - - - - Landfill Closure 300,000 200,000 200,000 - Special Pension Contributions 10,225,000 6,816,664 6,243,908 572,756 Long-Term Disability - - - - Restructuring - - - - Transfer to Capital Reserves 3,655,721 2,437,144 2,462,072 (24,928) Payment in Lieu of Taxes (PILT) Adjustments 48,454 32,296 48,453 (16,157) Capital from Operating 6,800,000 4,533,328 4,533,328 - Operating Reserves 135,000 90,000 - 90,000 Total Other Charges 3 6,584,604 2 2,824,356 2 2,220,613 6 03,743 Total Expenditures 1 87,800,682 1 24,282,674 1 19,956,106 4 ,326,566 Surplus (Deficit) - ( 1,046,788) 5 ,918,586 6 ,965,373 6 Saint John Water 2024 Water & Sewerage Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance $$$$ Revenues Flat Rate Accounts 22,250,000 22,250,000 22,164,961 (85,039) Meter Rate Accounts 15,732,057 7,866,327 8,813,017 946,690 Industrial Raw Water Accounts 7,819,412 3,909,675 3,800,370 (109,305) Fire Protection Levy 2,500,000 1,666,664 1,666,664 - Storm Sewer Levy 945,000 630,000 630,000 - Other Revenues 1,455,581 945,128 1,587,158 642,030 Previous Year's Surplus 737,371 491,816 491,816 - Transfer from Reserve 750,000 - - Total Revenues 52,189,421 37,759,610 39,153,986 1,394,376 Expenditures Drinking Water Service 22,667,655 15,178,208 15,254,478 (76,270) Wastewater Service 20,462,531 13,357,318 12,928,460 428,858 Infrastructure Management 837,530 562,315 496,073 66,242 Industrial Water Service 8,221,705 4,299,388 3,659,502 639,886 Administration - - - - Total Expenditures 52,189,421 33,397,229 32,338,513 1,058,716 Surplus (Deficit) - 4,362,381 6,815,473 2,453,092 1 Saint John Water 2024 Water & Sewerage Operating Budget Salaries and Goods & Services August 2024 DrinkingWaterService Wages and Benefits 3,682,609 2,479,225 2,812,996 (333,771) Goods & Services 18,985,046 12,698,983 12,441,482 257,501 Total22,667,65515,178,20815,254,478(76,270) WastewaterService Wages and Benefits 4,501,594 3,029,920 2,894,690 135,230 Goods & Services 15,960,937 10,327,398 10,033,770 293,628 Total20,462,53113,357,31812,928,460 428,858 InfrastructureManagement Wages and Benefits 591,394 398,052 368,743 29,309 Goods & Services 246,136 164,263 127,330 36,933 Total837,530562,315496,073 66,242 IndustrialWaterService Wages and Benefits 1,193,679 803,432 484,461 318,971 Goods & Services 7,028,026 3,495,956 3,175,041 320,915 Total8,221,7054,299,3883,659,502 639,886 TOTALEXPENDITURES52,189,42133,397,22932,338,5131,058,716 2 Saint John Water 2022 Water & Sewerage Operating Budget August 2024 2024YTD YTD YTD BudgetBudgetActualVariance Revenues Flat Rate Accounts 22,250,000 22,250,000 22,164,961 (85,039) Meter Rate Accounts 15,732,057 7,866,327 8,813,017 946,690 Industrial Raw Water Accounts 7,819,412 3,909,675 3,800,370 (109,305) Fire Protection Levy 2,500,000 1,666,664 1,666,664 - Storm Sewer Levy 945,000 630,000 630,000 - Other Revenues 1,455,581 945,128 1,587,158 642,030 Previous Year's Surplus 737,371 491,816 491,816 - Transfer from Reserves 750,000 - - Total Revenues 52,189,421 37,759,610 39,153,986 1,394,376 Expenditures Drinking Water Service Watershed Management 676,222 452,824 577,326 (124,502) Water Treatment 9,122,364 6,110,734 5,732,270 378,464 Water Pumping & Storage 1,244,611 882,364 918,049 (35,685) Transmission & Distribution 4,491,783 3,015,746 3,191,506 (175,760) Customer Metering 712,793 478,316 561,183 (82,867) Internal Charges 465,000 268,328 271,500 (3,172) Other Charges 562,486 374,984 357,539 17,445 Debt Servicing 3,676,774 2,451,168 2,446,889 4,279 Transfer to Capital Reserve - - 54,471 (54,471) Capital from Operating 1,715,622 1,143,744 1,143,744 - Total Drinking Water Service 22,667,655 15,178,208 15,254,478 (76,270) Wastewater Service Wasterwater Pumping 3,314,763 2,252,601 2,575,344 (322,743) Wastewater Collection 3,110,344 2,094,031 1,940,021 154,010 Wastewater Treatment 6,225,206 4,238,062 3,657,917 580,145 Internal Charges 465,000 268,328 268,328 - Other Charges 562,486 374,984 357,539 17,445 Debt Servicing 2,959,598 1,579,224 1,579,222 - Capital from Operating 3,825,134 2,550,088 2,550,088 - Total Wastewater Services 20,462,531 13,357,318 12,928,460 428,857 Infrastructure Management Engineering Services 837,530 562,315 496,073 66,242 Total Infrastructure Management 837,530 562,315 496,073 66,242 Industrial Water Service Watershed Management 695,929 466,860 151,178 315,682 3 Water Pumping & Transmission 2,869,275 1,925,434 1,741,080 184,354 Customer Metering 269,461 180,086 40,237 139,849 Debt Servicing 1,796,522 - - - Transfer to Capital Reserves 836,677 557,784 557,784 - Transfer to Operating Reserve 1,118,631 745,752 745,752 - Capital from Operating 635,210 423,472 423,472 - Total Industrial Water Service 8,221,705 4,299,388 3,659,502 639,886 Total Expenditures 52,189,421 33,397,229 32,338,513 1,058,714 Surplus (Deficit) - 4,362,381 6,815,473 2,453,092 4 FINANCECOMMITTEEREPORT ReportDateSeptember 16, 2024 MeetingDateSeptember18, 2024 ChairmanSullivanandMembersofFinanceCommittee SUBJECT:2025Draft Generaland Utility Fund CapitalBudgets OPEN OR CLOSEDSESSION ThismatteristobediscussedinopensessionoftheFinanceCommittee. AUTHORIZATION PrimaryAuthorsCommissioners/Dept.HeadsChief Administrative Officer Craig Lavigne/Mike KevinFudge/ Ian Fogan BrentMcGovern Baker RECOMMENDATION It is recommended; Committee approve the 2025General Fund Capital Budget for $39,742,363with a City Share of $20,940,000and an Other Share of $18,802,363and forward tothe next meeting of CommonCouncilfor receive and file 2025 UtilityFund Capital Budget for $14,067,165with a Utility Shareof $8,343,000and an Other Share of $5,724,165and forward tothe next meeting of CommonCouncilfor receive and file EXECUTIVESUMMARY Staff presenteda draft2025Capital Budgetsfor both the General Fund and the th Utility Fundto the Finance Committee at its meeting held on July 24, 2024. Thepurpose of this report is to highlight changes that were made to the draft th budgetssince the presentation on July24. PREVIOUSRESOLUTION N/A STRATEGIC ALIGNMENT The proposed 2025 draft General Fund and Utility Fund Capital Budgets are aligned with Plan, Debt Management Plans, Asset Management Plan, Central Peninsula Neighborhood Plan, Play SJ, Move SJ, and Plan SJ. REPORT Proposed General Fund Capital Budget Changes The majority of the changes in the proposed General Fund Capital budget were due to requests for additional priority projects to be added to the program. Table 1 below lists the three projects proposed to be added to the draft 2025 General Fund Capital Program. Table 1. Projects proposed to be added to the Draft 2025 General Fund Capital Program Project Description Other Share City Share Ihtoli-Upgrades to the Gathering Space maqahamok / including lighting controls, pole $ The cameras, mobile/ static show $ 350,000 150,000 Gathering cameras, drum riser, portable Space control booth, etc. Safety Improvements Safety design & improvements at / Market various City facilities. Work includes Square the replacement of cameras, wiring $ - $ 300,000 Parking and servers at the Market Square Garage & Parking Garage that are currently at Various City the end of their useful life. Facilities Parking - Peel Plaza & Supplemental funding for new gates Market & pay stations at Peel Plaza & $ - $ 250,000 Square Market Square Parking Garage. Parking Garages $ Total $ 900,000 150,000 As a result of these proposed projects to be added to the draft 2025 General Fund Capital Program, proposed capital project budgets had to be altered, or projects shifted to the 2026 General Fund Capital Program list in order to fit the above noted projects within the approved City share budget allotment. Table 2 & 3 below detail the proposed changes to the draft 2025 General Fund Capital Program in order to be able to add the three new projects noted above. Table 2: General Fund Capital Projects Proposed to be removed or have their budgets altered Available City Share funding to Project / Location / New Proposed offset proposed Notes Description City Share project additions in Table 1 Projects fully Peel Plaza Parking Garage - removed from Investigate fire alarm system $ $ Draft 2025 in garage. Moisture issues are - 50,000 General Fund causing false alarms within Capital Program. the existing system Projects will be St Patrick Street Pedway - relisted for Design to replace suspended $ $ consideration in pedway curtain wall and metal - 100,000 the 2026 Capital soffit at underside. Program. Note: Issues with the Peel Plaza Parking will be Market Place West - Design investigated and construction for the $ $ through the installation of missing lights - 210,000 Parking along Harbour Passage. Operating Budget. Market Square Parking Project relisted Garage - Replacement of under the Safety $ $ cameras, wiring, servers, that Improvement - 200,000 are currently at the end of project listed in their useful life Table 1. Project budget Complete Parks & Recreation $ $ reduced from Facility Asset assessment 150,000 100,000 $250,000 to and plan $150,000. Note: $210,000 in Capital Reserve Rainbow Park - Complete funding already upgrades to the Rainbow park allocated to playground and surrounding Market Slip Dock area. Upgrades to include, Project ($500,000 based on available funding, a of Capital vegetable garden, open $ $ Reserve Funding space, memorial garden, tot 290,000 100,000 originally lot, sand play area, covered available). seating area, pod sculptures, Therefore, New berm buffers, and picnic area. proposed project (Phase 1 of 2) ($500,000 from budget is Capital Reserve Funding) $290,000 from Capital Reserve Funding only. Table 2(cont.): General Fund Capital Projects Proposed to be removed or have their budgets altered Available City Share funding to Project / Location / New Proposed offset proposed Notes Description City Share project additions in table above Roadway Reduction Plan - Complete conceptual designs Project budget and to establish road diets scope of work throughout the City. Work will $ $ reduced from include completing cost 100,000 100,528 $200,528 to estimates for each plan to be $100,000. added to future Capital Programs. Project budget Replacement of existing $ $ reduced from fencing at the Ellerdale Street 75,000 25,000 $100,000 to Playground $75,000. Point Road - Opposite Civic #500 - Construction of a Project budget renewed retaining wall, guide $ $ reduced from rail and pavement, including 285,528 14,472 $300,000 to design and construction $285,825. management services. $ Total 900,000 It should be noted that the City share within the Draft 2025 General Fund Capital program originally presented to the Finance Committee was $21,150,000. The revised City Share budget is $20,940,000. The reason for the $210,000 difference is this amount of Capital Reserve Funding was previously approved by the Finance Committee and Council for the Market Slip Dock Upgrade project. Proposed Utility Fund Capital Budget Changes There are only minor changes proposed to the draft 2025 Utility Fund Capital Budget. Two projects were added to the proposed program and two projects were removed. The Utility Share and Other Share remain the same as what was previously presented to the Finance Committee in July. Table 4 below details the projects that were added as well as the projects that will be relisted in the 2026 Capital Program for consideration. Table 3: Proposed 2025 Utility Fund Capital Program Alterations Project / Location / Description Other Share Utility Share Proposed Projects to be added to the Draft 2025 Utility Fund Capital Budget Water Tank Rehabilitations - Various $ $ Locations - 125,000 Lancaster Lagoon WWTF - Funding to remove sludge from the Lancaster $ $ Lagoon facility to be completed as - 500,000 part of the overall Aeration System Upgrade project. $ Total 625,000 Proposed projects to be removed from the Draft 2025 Utility Fund Capital Budget Universal Metering - Various $ $ Locations - Installation of meters for - 125,000 all 3-unit properties (Phase 1) Structural Lining - Various Locations - Structurally line and/or point repairs $ $ to existing sanitary sewers, including - 500,000 design and construction management services $ Total 625,000 Conclusion Infrastructure renewals and new investments are critical to meet the changing environment as well as meet the needs and desires of residents across the City. Due to rising design and construction costs overall, capital funding does not go as far anymore therefore it is s to be strategic. The budgets continue to align asset renewal while focusing on growth of tax base and population, public safety, transit, recreation and enterprise software. SERVICE AND FINANCIAL OUTCOMES 2025 Draft General Fund Capital budget will be funded through the following sources Capital from Operating $6.3M Borrowing $ 9M CapitalReserve Funding -$5.64M The Utility Budget will be funded with $8,343,000 from the operating budget and $5,724,165 coming from other sources. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from Finance Committee, Service Areas, the ABCs, Senior Leadership Team. ATTACHMENTS Exhibit 1 2025 Draft General Fund Capital Budget Exhibit 2 2025 Draft Utility Fund Capital Budget Exhibit 3 Finance Committee Presentation July 24, 2024 2025 Draft General Fund and Utility Fund Capital Budgets THE CITY OF SAINT JOHN 16-Sep-24 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES CAPITAL PROGRAM SUMMARY GENERAL FUND Proposed Program Summary For - 2025 No. ofOtherCity Category Total ProjectsShareShare Corporate Performance4$4,425,000$0$4,425,000 Facility and Asset Management30$5,444,000$1,603,000$3,841,000 Growth Projects1$3,350,750$2,300,500$1,050,250 Parks & Recreation Services6$1,560,000$387,000$1,173,000 Protective Services4$886,000$0$886,000 Saint John Parking1$250,000$0$250,000 Transit5$2,680,000$16,000$2,664,000 Transportation16$17,875,163$12,091,413$5,783,750 Urban and Rural Storm8$3,271,450$2,404,450$867,000 TOTALS: 75$18,802,363$20,940,000$39,742,363 Summary of Capital Costs (City Share) Urban and Rural Storm 4% Corporate Performance 21% Transportation 28% Facility and Asset Management 18% Transit 13% Growth Projects Page 1 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Corporate Performance OtherCity Description ProjectLocation ShareShare Information TechnologyCity HallImprove limited cellular service on the first 0175,000 level of City Hall with a cellular booster. Information TechnologyVarious LocationsImplementation of a new ERP system which 02,500,000 will include resourcing, training and configuration (Phase 2). ($500,000 from Capital Reserve Funding) IT ReplacementVarious LocationsIT Asset Replacement. ($750,000 from IT 0750,000 Reserve) Ladder TruckVarious LocationsPurchase of a new Fire Ladder Truck. (Phase 1 01,000,000 of 4) $0$4,425,000 TOTAL: Page 2 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management OtherCity Description ProjectLocation ShareShare * Facility and Asset Canada Games Aquatic CentreEnabling Accessibility Project. Other Share 91,25013,750 Managementfunding from FRSC & the Federal Government ($80,000). * Facility and Asset Canada Games Aquatic CentreReplace Leisure Pool Skimmer Pump. Other 9,00011,000 ManagementShare funding from FRSC. * Facility and Asset Canada Games Aquatic CentreReplace AHU-4 at End of it's useful life. Other 33,75041,250 ManagementShare funding from FRSC. * Facility and Asset Canada Games Aquatic CentreReplace Competition Pool Waterslide. Other 90,000110,000 Managementshare funding from FRSC. * Facility and Asset Canada Games Aquatic CentreReplace Various Fitness Equipment 22,50027,500 ManagementApparatuses and Soundproofing. Other Share funding from FRSC. * Facility and Asset Carleton Community CentreReplace Ashpalt Roofing. City Share funding 60,00090,000 Managementcontingent on obtaining RDC funding. * Facility and Asset Carnegie BuildingReplace Upper Level Carpeting. Other Share 6,7508,250 Managementfunding from FRSC. * Facility and Asset Carnegie BuildingReplace Suspended Ceiling in Lecture Hall. 5,4006,600 ManagementOther Share funding from FRSC. Facility and Asset City MarketDesign and construction to implement Strategic 0500,000 ManagementPlan Fit-ups: Retrofit ($500,000 from Capital Reserve funding) Facility and Asset City MarketReplace Refrigeration Unit that is at the end of 0100,000 Managementit's useful life. * Facility and Asset Climate ChangeMunicipal Buildings and Water Facilities Deep 25,000100,000 ManagementEnergy Retrfofit. Other Share funding from NB Power. Facility and Asset Fire Station #1Replace Backup Generator Unit that is at the 0200,000 Managementend of it's useful life. Facility and Asset Fire Station #4(Phase One) Brick Repointing on Southside050,000 Management Facility and Asset Fire Station #7Replace Upper Level Ceiling Tiles.025,000 Management Facility and Asset Fire Station #7Replace Upper Level VCT Flooring.048,000 Management Facility and Asset Golf Course BuildingReplace Modified Bitumen Roofing Unit that is 050,000 Managementat the end of it's useful life. Facility and Asset Municipal Operations Complex Washroom Upgrades (4 washrooms). Design to 0350,000 Management(Main Building)include sound proofing. * Facility and Asset Peter G. Murray ArenaReplace Rubber Mats. City Share funding 16,00024,000 Managementcontingent on obtaining RDC funding. Page 3 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management OtherCity Description ProjectLocation ShareShare * Facility and Asset Peter G. Murray ArenaReplace BAC Cooling Tower #1 Unit that is at 28,80043,200 Managementthe end of it's useful life. City Share funding contingent on obtaining RDC funding. * Facility and Asset Peter G. Murray ArenaReplace BAC Cooling Tower #2 Unit that is at 28,80043,200 Managementthe end of it's useful life. City Share funding contingent on obtaining RDC Funding. Facility and Asset Police HeadquartersPhased replacement of Heat Pump Units that 0100,000 Managementare at the end of their useful lives. * Facility and Asset Stewart Hurley ArenaReplace Chiller that is at the end of it's useful 40,00060,000 Managementlife. City Share funding contingent on obtaining RDC funding. * Facility and Asset TD StationCreate Stand Alone Emergency Paging System. 13,50016,500 ManagementOther Share funding from the FRSC. * Facility and Asset TD StationReplace AHU B with 25 Ton Heat Pump. Other 540,000660,000 ManagementShare funding from the FRSC. * Facility and Asset TD StationReplace Bobcat at End of Useful Life. Other 24,75030,250 ManagementShare funding from the FRSC. * Facility and Asset TD StationReplace Forklift Short Mast at End of Useful 22,50027,500 ManagementLife. Other Share funding from the FRSC. * Facility and Asset TD StationReplace Painted Metal Exit and Service Doors 45,00055,000 Managementat End of Useful Life. Other Share funding from the FRSC. * Facility and Asset Union Street TunnelWaterproofing of Membrane and Foundation of 260,000390,000 ManagementUnion Street tunnel. City Share funding contingent on obtaining RDC funding. * Lily Lake Deck Rockwood Park/Lily Lake Replace wooden decking at Pavilion. City 240,000360,000 ReplacementPavilionShare funding contingent on obtaining RDC funding. Safety ImprovementsMarket Square Parking Garage / Safety design and improvements at various City 0300,000 Various Other City Facilitiesfacilities. Work includes the replacement of cameras, wiring and servers at the Market Square Parking Garage that are currently at the end of their useful life $1,603,000$3,841,000 TOTAL: Page 4 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Growth Projects OtherCity Description ProjectLocation ShareShare * Barbour's General StoreKing Street @ Prince William Additional funding for the reimagination of the 2,300,5001,050,250 StreetBarbours General Store including design and construction management services. City share dependant on Other share being obtained from RDC, ACOA, Envision and Insurance ($200,000). $2,300,500$1,050,250 TOTAL: Page 5 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services OtherCity Description ProjectLocation ShareShare Ihtoli-maqahamokThe Gathering SpaceUpgrades to the Gathering Space including 150,000350,000 lighting controls, pole cameras, mobile/ static show cameras, drum riser, portable control booth, etc. Other Share coming from Other funding. Fence ReplacementEllerdale StreetReplacement of existing fencing at the Ellerdale 075,000 Street Playground. * Harbour Passage Riverview Avenue WestSupplemental funding for the extension of 237,000158,000 ExtensionHarbour Passage (The Cove) between Riverview Drive and Riverview Avenue on the West side. This project has funding approved under the Active Transportation Fund. New Tractor for Harbour Various locationsNew Tractor with cab for plowing harbour 0150,000 passagepassage. Tractor to include broom attachment, plow attachment, tiller attachment, bucket loader and rough mower. Parks and Recreation Various LocationsComplete Parks & Recreation Facility Asset 0150,000 Facilitiesassessment and plan. Rainbow ParkSydney Street/Broad Complete upgrades to the Rainbow Park 0290,000 Street/Charlotte Streetplayground and surrounding area. Upgrades to include, based on available funding, a vegetable garden, open space, memorial garden, tot lot, sand play area, covered seating area, pod sculptures, berm buffers, and picnic area. (Phase 1 of 2) ($290,000 from Capital Reserve Funding) $387,000$1,173,000 TOTAL: Page 6 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Protective Services OtherCity Description ProjectLocation ShareShare CamerasPolice Station/PSCCUpgrade all internal and external video cameras 0104,000 and related systems at 1 Peel Plaza. Daniel Defense Patrol Police StationReplace Daniel defence patrol rifles and related 069,000 Riflesaccessories to maintain standard equipment. Vehicle and asset storagePolice StationDevelop side area for vehicle and asset storage, 0287,500 including potential small structure. Versaterm TechnologyPolice Station/PSCCImplement Versaterm technology, second stage, 0425,500 including CAD and MDB systems. $0$886,000 TOTAL: Page 7 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Saint John Parking OtherCity Description ProjectLocation ShareShare ParkingPeel Plaza & Market Square Supplemental funding for new gates & pay 0250,000 Parking Garagesstations at Peel Plaza & Market Square Parking Garages. $0$250,000 TOTAL: Page 8 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transit OtherCity Description ProjectLocation ShareShare 2- Zero Emission 40' Various LocationsReplace two 40 ft Zero Emission buses (Phase 01,840,000 buses2 of 2). 20' busVarious LocationsReplace one 20 ft bus.0390,000 * Bus ShelterBottom of King StreetReplacement of existing bus shelter. City Share 16,00024,000 funding contingent on obtaining RDC funding. CamerasVarious LocationsReplace camera equipment at end of its useful 0250,000 life. Para transitVarious LocationsReplace existing Para transit bus.0160,000 $16,000$2,664,000 TOTAL: Page 9 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transportation OtherCity Description ProjectLocation ShareShare Roadway Reduction PlanVarious LocationsComple te conceptual designs to establish road 0100,000 diets throughout the City. Work will include completing cost estimates for each plan to be added to future Capital Programs. * Asphalt Roadway Various locationsRenewal of asphalt roadway, concrete curb and 1,500,0000 Resurfacing and Curb & sidewalk including drainage control and Sidewalk Renewal landscaping. Depending on required funding and/or Infrastructure for the 2025 Asphalt Resurfacing Program Renewal & Roadway funding may also be spent on an infrastructure Reconstruction projectrenewal and/or road reconstruction project. Project to be funded under CCBF funding (2019-2023 Program). * Asphalt Roadway Various locationsRenewal of asphalt roadway and concrete curb 1,500,0000 Resurfacing and Curb & and sidewalk including drainage control and Sidewalk Renewal - landscaping in conjunction with the annual Neighbourhoodsasphalt roadway maintenance and rehabilitation program. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). Brine Equipment West DepotReplacement of Brine Making Equipment that 0300,000 Replacementis at the end of it's useful life. * Canterbury StreetPrincess Street to Duke StreetStreet reconstruction (excavation, backfill, 850,0000 curb, sidewalk, paving), including design and construction management services. Project to be funded under CCBF funding (2019-2023 Program). Engineering Various locationsFunding for engineering investigations and 0100,000 Investigations and Designdesign for various projects under Transporation and Storm categories. Fleet ReplacementVarious LocationsFleet Replacement ($2,500,000 coming from 02,500,000 Fleet Reserve). * Glen RoadSimpson Drive to Connaught Street Reconstruction of approximatley 310m 1,300,0000 Avenueof street (Excavation, backfill, geo grid, shale rock layer, geo grid, curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $198,000 / 0.77LK. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). GuiderailVarious locationsRenewal of guiderail throughout the City that is 0100,000 at the end of its useful life ($100,000 from Capital Reserve funding). Page 10 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transportation OtherCity Description ProjectLocation ShareShare * Permanent Island Thorne AvenueInstall permanent traffic island solution on 307,00040,000 InstallationThorne Avenue at Superstore entrance. Project funded through the Federal Rail Safety Improvement Program. Point RoadOpposite Civic #500Construction of a renewed retaining wall, guide 0285,528 rail and pavement, including design and construction management services. * Retail Drive RealignmentOakland Street to Rothesay Road realignment to eliminate the double 3,387,6351,232,100 Avenueintersection on Rothesay Avenue. Project is partially funded under the Bilateral program. Road ReconstructionVarious locationsStreet Recontruction of a roadway that is 750,0000 beyond its useful life. Project to be funded under the CCBF (2019-2023) program. Roundabout at Sandy Sandy Point Road/Foster Install a new roundabout at intersection 1,100,0001,000,000 Point Road/Foster Thurston Intersectionincluding all construction management Thurstonservices. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). ($1,000,000 coming from Capital Reserve funding) w&s* St. John StreetLancaster Street to Civic #318 Street reconstruction (excavation, backfill, 1,050,0000 Dufferin Row and City Line to curb, sidewalk, landscaping and paving) Maryanne Courtincluding design and construction management services. Asphalt pavements $300,000 / LK 0.99. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). w&s* Sydney StreetBroad Street to St. James StreetStreet reconstruction (excavation, backfill, 346,778126,122 curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt pavements $76,000 / 0.50LK. Project to be funded under Bilateral Funding. $12,091,413$5,783,750 TOTAL: Page 11 of 12 THE CITY OF SAINT JOHN 16-Sep-24 TRANSPORTATION & ENVIRONMENT SERVICES PROPOSED GENERAL FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C-**: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR Priority assignments are subject to change at any time. PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm OtherCity Description ProjectLocation ShareShare * Canterbury StreetPrincess Street to Duke StreetInstall approx. 50m of new 300 mm storm 150,0000 sewer, including design and construction management services. Project to be funded under the CCBF (2019-2023) program. Glenn Falls DamUpper Glen FallsComplete a dam saftey asseessment of the 0150,000 Upper Glenn Falls Dam. Mystery Lake Flow Mystery LakeDesign services to replace the Mystery Lake 0120,000 Control StructureDam and installation of a new fish ladder. Rainbow Park AreaSydney Street to Charlotte StreetInstall approx. 145m of new 600 mm storm 400,0000 sewer, including design and construction management services. Project to be funded under the CCBF (2019-2023) program. * Retail Drive RealignmentOakland Street to Rothesay Road Realignment to eliminate the double 935,450341,000 Avenueintersection on Rothesay Avenue, including renewal of storm infrastructure. Other Share funding from Bilateral Funding. Sea Street Drainage BasinSea Street area.Investigations & conceptual design services of 0150,000 improvements to the Sea Street storm water catchment. Including the Sea Street Storm Water Assessment and separation of Center Street and Pleasant Street. w&s* St. John StreetLancaster Street to Civic #318 Install approx. 320 m of 300 mm storm sewer 625,0000 Dufferin Row and City Line to for separation, including design and Maryanne Courtconstruction management services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). w&s* Sydney StreetBroad Street to St. James StreetInstall approx. 75m of new 1050 mm storm 294,000106,000 sewer, including design and construction management services. Project to be funded under Bilateral Funding. $2,404,450$867,000 TOTAL: Page 12 of 12 11-Sep-24 THE CITY OF SAINT JOHN SAINT JOHN WATER CAPITAL PROGRAM SUMMARY W & S UTILITY FUND Proposed Program Summary For - 2025 No. ofOtherUtility Category Total ProjectsShareShare Industrial Water Renewal - East2$276,960$300,040$577,000 Infrastructure Renewal - Sanitary11$2,246,658$3,833,343$6,080,000 Infrastructure Renewal - Water11$3,200,547$3,993,618$7,194,165 Safe, Clean Drinking Water1$0$216,000$216,000 TOTALS: 25$5,724,165$8,343,000$14,067,165 Summary of Capital Costs (Utility Share) Safe, Clean Drinking Industri Infrastructure Renewal - Sanitary 45.9% Infrastructure Renewal - Water 47.9% Page 1 of 6 THE CITY OF SAINT JOHN 11-Sep-24 SAINT JOHN WATER PROPOSED W & S FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. RDH: REGIONALLY DESIGNATED HIGHWAYS w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Industrial Water Renewal - East OtherUtility ProjectLocationDescription ShareShare * Loch Lomond WatershedMcBrien Lake DamsComplete improvements to the access road to 207,360224,640 McBrien Lake Southwest Dam and complete a detailed design to renew the Southwest dam. (Phase 2 of 4) Other Share funding from Industrial users. * Loch Lomond WatershedRobertson Lake DamDesign services to increase flow capacity for 69,60075,400 discharging water through the concrete structure at the Robertson Lake Dam. Possible solutions may include the fabrication of new stop logs or bulkheads. Other share funding from Industrial users. $276,960$300,040 TOTAL: Page 2 of 6 THE CITY OF SAINT JOHN 11-Sep-24 SAINT JOHN WATER PROPOSED W & S FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. RDH: REGIONALLY DESIGNATED HIGHWAYS w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary OtherUtility ProjectLocationDescription ShareShare Asset ManagementVarious LocationsComplete an asset management assessment and 050,000 plan for sanitary facilities that have vertical infrastructure. Lancaster Lagoon Sludge Lancaster Lagoon WWTFFunding to remove sludge from the Lancaster 0500,000 RemovalLagoon facility to be completed as part of the overall Aeration System Upgrade Project. Morna and Greenwood 139 Bay Crescent Dr. & 173 Upgrades to the Morna and Greenwood 0700,000 WWTP ImprovementsKaren St.WWTP's. WWPS Lift Station B375 Dwyer RoadReplacement of a wastewater pumping station 01,100,000 that is at the end of its asset life to provide for reliable collection of wastewater, including design and construction management services. * Charlotte StreetSt James Street to Queen Square Renew approx. 50m of 375mm T.C. sanitary 131,99448,006 Northsewer, including design and construction management services. Project to be partially funded under Bilateral Funding. * Sydney StreetBroad Street to St. James StreetRenew approx. 45m of 225mm T.C. (1888) 69,66425,337 with new 200mm sanitary sewer, including design and construction management services. Project to be partially funded under Bilateral Funding. * WWPS Bridge Street101 Bridge StreetReconstruct lift station above flood level to 340,000510,000 provide for reliable collection of wastewater, including design and construction management services. Project to be partially funded under DMAF. WWPS Kennebecasis 2300 Kennebecasis DriveReconstruct lift station above flood level to 900,000 provide for reliable collection of wastewater, including design and construction management services. G&D* Heather WayDunnett Drive to Boyaner Install approx. 180 m of new 300 mm sanitary 485,0000 Crescentsewer, including design and construction management services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). G&D* Retail Drive AreaRockwood Avenue to Civic # 16Renew approx. 125 m of 450mm sanitary 350,0000 sewer, including construction management services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). Page 3 of 6 THE CITY OF SAINT JOHN 11-Sep-24 SAINT JOHN WATER PROPOSED W & S FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. RDH: REGIONALLY DESIGNATED HIGHWAYS w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary OtherUtility ProjectLocationDescription ShareShare G&D* St. John StreetLancaster Street to Civic #318 Renew approx. 320 m of 300 mm and 375 mm 870,0000 Dufferin Row and City Line to T.C. with a (sewer score of 3.5) with 375 mm Maryanne Courtsanitary sewer, including design and construction management services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). $2,246,658$3,833,343 TOTAL: Page 4 of 6 THE CITY OF SAINT JOHN 11-Sep-24 SAINT JOHN WATER PROPOSED W & S FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. RDH: REGIONALLY DESIGNATED HIGHWAYS w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water OtherUtility ProjectLocationDescription ShareShare Asset ManagementVarious LocationsComplete an asset management assessment and 050,000 plan for Water facilities that have vertical infrastructure. Fleet ReplacementVarious LocationsFleet Replacement for Saint John Water 0875,000 ($875,000 from Fleet Reserve). McAllister DriveMoutain View Drive to Loch Renew approx. 320m of 300mm C.I. 1,855,0000 Lomond Roadwatermain, including design and construction management services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). Water Pumping StationRoxbury DriveInvestigate and complete conceptual design 075,000 services for the construction of a new Water Booster Pumping Station. * Charlotte StreetSt James Street to Queen Square Renew approx. 50m of 250 mm C.I. watermain 164,97260,000 Northwith new 250mm watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. Engineering Various locationsFunding for engineering investigations and 0192,943 Investigations and Designdesign for various projects under the Water and Sanitary categories. * Sydney StreetBroad Street to St. James StreetRenew approx. 90m of 200mm C.I. (1922) 180,57565,675 watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. Water Tank Lakewood HeightsSupplemental funding for the rehabilitation of 2,450,000 Improvementsthe existing Lakewood Heights Water Storage Tank. G&D* St. John StreetLancaster Street to Civic #318 Renew approx. 320 m of 200 mm watermain 1,000,0000 Dufferin Row and City Line to (1914), including design and construction Maryanne Courtmanagement services. Funding contingent on the City obtaining CCBF Funding (2024-2028 Program). Water Tank Various LocationsDesign services required to move forward the 0125,000 Rehabilitationsdesign required to rehabilitate existing water tanks. Water MetersVarious LocationsReplacement of large commercial water meters, 0100,000 including design and construction management services. (Phase 2 of 2) $3,200,547$3,993,618 TOTAL: Page 5 of 6 THE CITY OF SAINT JOHN 11-Sep-24 SAINT JOHN WATER PROPOSED W & S FUND PROGRAM 2025 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. RDH: REGIONALLY DESIGNATED HIGHWAYS w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. *: PROJECTS DEPENDANT ON FUNDING FROM OTHERS Safe, Clean Drinking Water OtherUtility ProjectLocationDescription ShareShare Safe, Clean Drinking Water Treatment PlantSafe, Clean Drinking Water Program Contract 0216,000 Water Programannual Rehabilitation Payments for the Treatment plant. $0$216,000 TOTAL: Page 6 of 6