2024-03-04_Agenda Packet--Dossier de l'ordre du jour�B
City of Saint John
Common Council Meeting
AGENDA
Monday, March 4, 2024
6:00 pm
2nd Floor Common Council Chamber, City Hall
An Electronic means of communication will be used at this meeting. The public may attend the meeting in
person in the Council Chamber or view the meeting on the City's Website (wwwsaintjohn.ca) or on Rogers
TV.
Pages
1. Call to Order
1.1 Land Acknowledgement
1.2 National Anthem
2. Approval of Minutes
2.1 Minutes of February 20, 2024 6 - 19
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
5.1 Designation of a By-law Enforcement Officer - Lauren Williams 20 - 26
(Recommendation in Report)
5.2 181-183 Union Street — Removal of Land Use Agreement (Recommendation in 27 - 33
Report)
5.3 Street Vesting - 469 Rothesay Avenue (Recommendation in Report) 34 - 43
5.4 Canadian Corps of Commissionaires NB & PEI Division 2024 Service 44 - 50
Agreement (Recommendation in Report)
5.5 Regional Development Corporation Funding Agreement: City of Saint John — 51 - 59
Outdoor Ice Rink and Seating (Construction Funding) (Recommendation in
Report)
5.6 Azure Ingestion Expenditures (Recommendation in Report)
60 - 62
6.
Members Comments
7.
Proclamation
8.
Delegations / Presentations
9.
Public Hearings - 6:30 p.m.
9.1 Proposed Zoning By -Law Amendment with Planning Advisory Committee report
63 - 116
and Staff presentation - 1 Bayard Drive (1 st and 2nd Reading)
10.
Consideration of By-laws
10.1 Street Closing ByLaw - Red Head Road and Hewitt Road (3rd Reading)
117 - 118
11.
Submissions by Council Members
12.
Business Matters - Municipal Officers
12.1 Chief Administrative Officer Update on Select Catalytic Projects and Advocacy
(Verbal)
12.2 Community Grants Program 2024
119 - 123
12.3 Dominion Park Phase 2 Update
124 - 178
13.
Committee Reports
13.1 Growth Committee: 2024 Menahqesk (Saint John) Powwow
179 - 184
13.2 Growth Committee: Sophia Recovery Centre Funding Request
185 - 216
13.3 Civic Commemoration Committee: Recommendation from Civic
217 - 220
Commemoration Committee to name trail system in Shamrock Park "Don
Cooper Trail'
13.4 Finance Committee: Market Place West Ballfield Storm Sewer Separation
221 - 223
Project
13.5 Finance Committee: Capital Reserves Required for Dredging at the Lancaster
224 - 226
Lagoon
13.6 Finance Committee: Market Slip Docking System
227 - 229
K
13.7 Finance Committee: Council Community Fund
230 - 257
14.
Consideration of Issues Separated from Consent Agenda
15.
General Correspondence
15.1 A. Pottle: Charlotte and Sydney Street Bicycle Lanes (Recommendation:
258 - 259
Receive for Information)
15.2 R. Collins: City of Saint John Preferred Pharmacy Provider Contract
260 - 261
(Recommendation: Receive for Information)
15.3 D. MacFarlane: Request for Silencing Train Whistles in Compliance with Noise
262 - 263
By -Law (Recommendation: Receive and file the letter and CAO to respond to
resident advising of work plan initiative)
16.
Supplemental Agenda
17.
Committee of the Whole
17.1 Results of Request for Expressions of Interest re City -owned land at 160
264 - 264
Thome Avenue
17.2 City Market Lease with Charlotte Street Bakery
265 - 265
17.3 City Market Lease with Jo's Samosas
266 - 266
17.4 Stage at Ihtoli-maqahamok (Market Slip)
267 - 267
18.
Adjournment
K
City of Saint John
Common Council Meeting
Monday, March 4, 2024
Committee of the Whole
1. Call to Order
Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le
bureau du greffier communal au 658-2862.
Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the
provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a
decision(s) in that respect in Open Session:
4:00 p.m., 2nd Floor Boardroom, City Hall
1.1 Approval of Minutes 68(1)
1.2 Financial Matter 68(1)(c)
1.3 Land Matter 68(1)(d)
1.4 Financial Matter 68(1)(c)
1.5 Financial Matter 68(1)(c)
1.6 Financial Matter 68(1)(c,f,g)
1.7 Financial Matter 68(1)(c)
1.8 Security Matter 68(1)(h)
1.9 Litigation Matter 68(1)(g)
Ville de Saint John
Seance du conseil communal
Lundi 4 mars 2024
18h30
2e etage de la Salle du conseil communal, 1-16tel de Ville
Nous utiliserons un moyen de communication electronique lors de cette reunion. Le
public peut assister a la seance en personne clans la Salle du Conseil ou la regarder sur
le site Internet de la ville (www.saintiohn.ca) ou sur Rogers TV.
Comite plenier
1. Ouverture de la seance
Si vous souhaitez obtenir des services en frangais pour une seance du conseil communal,
veuillez communiquer avec le bureau du greffier communal au 658-2862.
Chacun des points suivants, en totalite ou en partie, peut faire I'objet d'une discussion en
prive en vertu des dispositions prevues au paragraphe 68(1) de la Loi sur la gouvernance
locale. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance
publique :
16 h — C16ture du comite plenier — Salle de conference du 2e etage
1.1 Approbation du proces-verbal 68(1)
1.2 Question financiere 68(1)(c)
1.3 Question fonciere 68(1)(d)
1.4 Question financiere 68(1)(c)
1.5 Question financiere 68(1)(c)
1.6 Question financiere 68(1)(c,f,g)
1.7 Question financiere 68(1)(c)
1.8 Question de securite 68(1)(h)
1.9 Questions de procedures 68(1)(g)
Seance ordinaire
1. Ouverture de la seance
1.1 Reconnaissance des terres
1.2 Hymne national
2. Approbation du proces-verbal
2
2.1 Proces-verbal du 20 fevrier 2024
3. Adoption de I'ordre du jour
4. Divulgations de conflits d'interets
5. Questions soumises a I'approbation du conseil
5.1 Designation d'un agent charge de I'application des arretes — Lauren
Williams (recommendation clans le rapport)
5.2 181-183 Union Street — Suppression de I'accord d'utilisation des terres
(recommendation clans le rapport)
5.3 Devolution de rue —469 avenue Rothesay (recommendation clans le
rapport)
5.4 Accord de service du Corps canadien des commission naires, division N.-B.
et I.-P.-L de 2024 (recommendation clans le rapport)
5.5 Accord de financement de la Societe de developpement regional : Ville de
Saint John — Patinoire exterieure et sieges (financement de la
construction) (recommendation clans le rapport)
5.6 Depenses liees a ('ingestion d'Azure (recommandation clans le rapport)
6. Commentaires presentes par les membres
7. Proclamation
8. Delegations et presentations
9. Audiences publiques
9.1 Proposition de modification de I'Arrete de zonage avec rapport du
Comite consultatif d'urbanisme et presentation du personnel —1 Bayard
Drive (1" et 2e lecture)
10. Etude des arretes municipaux
10.1 Arrete sur la fermeture des rues — chemin Red Head et chemin Hewitt
(3electure)
11. Interventions des membres du conseil
12. Affaires municipales evoquees par les fonctionnaires municipaux
12.1 Mise a jour de I'administrateur en chef sur certains projets catalyseurs et la
defense des interets (verbal)
K3
12.2 Programme de subventions communautaires 2024
12.3 Mise a jour sur la phase 2 du parc Dominion
13. Rapports deposes par les comites
13.1 Comite sur la croissance : Powwow de Menahgesk de 2024 (Saint John)
13.2 Comite sur la croissance : Demande de financement du Sophia Recovery
Centre
13.3 Comite de commemoration civique : Recommandation du Comite de
commemoration civique de nommer le reseau de sentiers du parc
Shamrock « Sentier Don Cooper »
13.4 Comite des finances : Projet de separation des egouts pluviaux de Market
Place et West Ballfield
13.5 Comite des finances : Reserves de capital necessaires pour le dragage de
la lagune de Lancaster
13.6 Comite des finances : Systeme d'amarrage de la cale du marche
13.7 Comite des finances : Fonds communautaire du Conseil
14. Etude des sujets ecartes des questions soumises a I'approbation du Bureau
15. Correspondance generale
15.1 A. Pottle : Voies cyclables des rues Charlotte et Sydney
(recommendation : recevoir pour information)
15.2 R. Collins : Contrat de fournisseur de services pharmaceutiques preferes
de la Ville de Saint John (recommendation : recevoir pour information)
15.3 D. MacFarlane : Demande de mise en sourdine des sifflets de train en
conformite avec I'arrete sur le bruit (recommandation : recevoir et
classer la lettre et obtenir de I'administrateur en chef qu'il reponde au
resident en ('informant de ('initiative du plan de travail.)
16.Ordre du jour supplementaire
17. Comite plenier
17.1 Resultats de la demande de manifestation d'interet concernant le terrain
appartenant a la Ville situe au 160, avenue Thorne
17.2 Bail du marche de la ville avec Charlotte Street Bakery
CI
17.3 Bail du marche de la ville avec Jo's Samosas
17.4 Scene a Ihtoli-magahamok (Market Slip)
18. levee de la seance
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
The City of Saint job n
MINUTES — REGULAR MEETING
COMMON COUNCIL OF THE CITY OF SAINT JOHN
FEBRUARY 20, 2024 AT 6:00 PM
2ND FLOOR COMMON COUNCIL CHAMBER, CITY HALL
An Electronic means of communication will be used at this meeting. The public may
attend the meeting in person in the Council Chamber or view the meeting on the City's
Website (www.saintjohn.ca) or on Rogers TV.
Present: Mayor Donna Noade Reardon
Deputy Mayor John MacKenzie
Councillor -at -Large Gary Sullivan
Councillor Ward 1 Greg Norton
Councillor Ward 2 Barry Ogden
Councillor Ward 3 Gerry Lowe
Councillor Ward 3 David Hickey
Councillor Ward 4 Greg Stewart
Councillor Ward 4 Paula Radwan
Absent: Councillor -at -Large Brent Harris
Councillor Ward 1 Joanna Killen
Also Present:
Chief Administrative Officer (CAO) B. McGovern
General Counsel M. Tompkins
Chief Financial Officer K. Fudge
Commissioner Utilities & Infrastructure Services I. Fogan
Fire Chief R. Nichol
Commissioner Human Resources S. Hossack
Commissioner Growth & Community Services A. Poffenroth
Director External Relations L. Caissie
Director Public Works & Transportation T. O'Reilly
Director Legislative Services / City Clerk J. Taylor
Deputy Clerk P. Anglin
C.1
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
1. Call to Order
1.1 Land Acknowledgement
Councillor Stewart read aloud the Land Acknowledgement and called for a moment of
reflection.
"The City of Saint John/Menaquesk is situated is the traditional territory of the
Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours,
the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and
Friendship Treaties with the British Crown in the 1700s that protected their rights to lands
and resources."
1.2 National Anthem
The Saint John Symphony Youth Orchestra performed O Canada by video.
1.3 Heritage Awards 2023
Melissa Wakefield, Chair Heritage Development Board, announced the 2023 Heritage
Award winners:
Commercial Facade Rehabilitation Award
116 Prince William Street — Bryan Sonier
143 Charlotte Street — Jason Jenkins
Residential Fagade Rehabilitation Award
217 Germain Street — Emily Teed
166-168 Prince William Street — Rehabitat Inc.
155-157 Orange Street — Philip Huggard
Heritage Stewardship Award
87 Carleton Street — The Anglican Parish of St. Mark
126 Prince William Street — Government of Canada
Heritage Signage Award
22 King Street - Scott Walton
177 Prince William Street — Chia Chi Zoe Tung
Commitment to Craft Award
SV Masonry
Heritage Innovation Award
Archwood Millwork
2
r�
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
The Mayor congratulated the 2023 Heritage Award winners stating, "These individuals
and organizations have demonstrated the importance of valuing our past, contributing to
our pride of place, and ensuring that the buildings and homes that shaped us remain
available for future generations."
The Mayor proclaimed the week of February 19 to February 25, 2024 as Heritage Week
in The City of Saint John.
2. Approval of Minutes
2.1 Minutes of February 5, 2024
Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan:
RESOLVED that the minutes of February 5, 2024 be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Deputy Mayor MacKenzie, seconded by Councillor Hickey:
RESOLVED that the agenda for February 20, 2024 be approved with the addition of 17.1
Lease of Ground Floor Space off Saint Patrick Street to Rock Solid Ventures Inc.; 17.2
Conditional Agreement of Purchase and Sale — 26-28 Retail Drive; 17.3 Strategy for
Divestment of Four City Owned Properties; 17.4 City Market New Lease with the Wild
Carrot; and that item 10.6 Street Closing By -Law — Retail Drive (31d Reading) be brought
forward on the agenda.
MOTION CARRIED.
4. Disclosures of Conflict of Interest
Councillor Radwan and Councillor Stewart each declared a conflict of interest with item
10.6 Street Closing By -Law— Retail Drive (3rd Reading), and item17.2 Conditional
Agreement of Purchase and Sale — 26-28 Retail Drive
10.6 Street Closinq By -Law — Retail Drive (31d Reading)
Having declared a conflict of interest, Councillors Radwan and Stewart withdrew from the
meeting.
Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie:
RESOLVED that the by-law entitled "By -Law Number L.G. 4.1 A By -Law respecting the
Closing of Roads, Streets or Highways in The City of Saint John," regarding portions of
Retail Drive by adding thereto section 9 immediately after section 8 thereof; and also
adding Section 9(2) which states that Section 9(1) above shall come into force on a date
to be set by resolution of Council, be read.
MOTION CARRIED
E:3
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
The by-law entitled "By -Law Number L.G. 4.1 A By -Law respecting the Closing of Roads,
Streets or Highways in The City of Saint John" was read in its entirety.
Moved by Councillor Ogden, seconded by Deputy Mayor MacKenzie:
RESOLVED that the by-law entitled "By -Law Number L.G. 4.1 A By -Law respecting the
Closing of Roads, Streets or Highways in The City of Saint John," regarding portions of
Retail Drive by adding thereto section 9 immediately after section 8 thereof; and also
adding Section 9(2) which states that Section 9(1) above shall come into force on a date
to be set by resolution of Council, be read a third time, enacted, and the Corporate
Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by-law entitled "By -Law Number L.G. 4.1 A By -Law
respecting the Closing of Roads, Streets or Highways in The City of Saint John."
The Mayor withdrew from the meeting. Deputy Mayor MacKenzie assumed the role as
Presiding officer.
Councillors Stewart and Radwan re-entered the meeting.
5. Consent Agenda
5.1 RESOLVED that as recommended in the submitted report M&C 2024-046: Thorne
Avenue Rail Crossing Safety Improvement — Federal Funding the City enter into the
Agreement for Grade Crossing Improvements, generally in the form as attached to M&C
2024-46, with His Majesty the King In Right of Canada, as represented by the Minister of
Transport for Canada, for the purpose of securing funding under the Rail Safety
Improvement Program, and that the Mayor and Clerk be authorized to execute the said
Agreement for Grade Crossing Improvements and any other documents ancillary thereto.
5.2 RESOLVED that as recommended in the submitted report M&C 2024-048: Proposed
Public Hearing Date for 730-740 Foster Thurston Drive and 1670 Hickey Road Common
Council schedule the public hearing for the Zoning Bylaw Rezoning application submitted
by Murdock & Boyd Architects for 730-740 Foster Thurston Drive (PIDs: 00052746;
551150809; 55150791; and 00052654) and for the Section 59 Amendment Application
submitted by Joyce E. Barrett for 1670 Hickey Road (PID: 55221790) for Tuesday, April
2, 2024 at 6:30 p.m. at the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint
John, NB.
5.3 RESOLVED that as recommended in the submitted report M&C 2024-042: Diversity,
Equity, and Inclusion Policy Statement Common Council adopt the following Diversity,
Equity, and Inclusion (DEI) Policy Statement pertaining to diversity, equity, and inclusion
for the City of Saint John's workforce and volunteers acting on behalf of the City,
The City of Saint John, as an Employer, values diversity, equity, and inclusion in the
workplace. We strive to create a workplace where differences in background, experiences,
and views are understood, respected, and accepted by all. We celebrate our differences
and consider them to be organizational strengths.
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
Further, Common Council directs the Chief Administrative Officer to develop and
implement a workforce policy on diversity, equity, and inclusion with authorization to make
changes to the policy as required.
5.4 RESOLVED that as recommended in the submitted report M&C 2024-044: Tender
for Asphaltic Concrete Mixes the seasonal tender for the supply of asphaltic concrete
mixes be awarded as follows:
• Pre -Construction Season (April 22nd to May 2nd, 2024) — NRB Construction
Company Ltd.
• Construction Season (May 3rd to November 5th, 2024) — NRB Construction
Company Ltd.
• Post Construction Season (November 61", 2024 to plant close) — NRB Construction
Company Ltd.
5.5 RESOLVED that as recommended in the submitted report M&C 2024-056: Fleet
Replacement Procurement — February 2024 Common Council award the purchase of two
(2) Tandem Refuse Packers at a total cost of $966,390.00 plus HST to Saunders
Equipment Ltd.
5.6 RESOLVED that as recommended in the submitted report M&C 2024-030:
Community Development Fund Agreement: City of Saint John — Millidgeville Boat Ramp
Rehabilitation (Construction) the City enter into an agreement with the Regional
Development Corporation (RDC) for funding to complete the construction of the
Millidgeville Boat Ramp Rehabilitation Project in the form and upon the terms and
conditions as attached to M&C No. 2024-030; and that the Mayor and City Clerk be
authorized to execute the said Agreement.
5.7 RESOLVED that as recommended in the submitted report 2024-037: Contract No.
2023-13: St. Paul Street (Winter Street to End) — Water, Sanitary, and Storm Sewer
Renewal and Street Reconstruction the contract be awarded to the lowest tenderer, Steele
Trucking Ltd., at their tendered price of $808,352.83 (including HST) as calculated based
on estimated quantities, and further that the Mayor and City Clerk be authorized to execute
the necessary contract documents.
5.8 RESOLVED that the submitted report M&C 2024-047: Public Information Session:
Garden Street (City Road to Coburg Street) — Infrastructure Renewal and Street
Reconstruction be received for information.
Moved by Councillor Sullivan, seconded by Councillor Stewart:
RESOLVED that the recommendation set out in each consent agenda item respectively
be adopted.
MOTION CARRIED UNANIMOUSLY.
6. Members Comments
Members commented on various local events.
7. Proclamation
7.1 Heritage Week — February 19 to February 25, 2024
ito]
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
8. Delegations / Presentations
8.1 Empowering Women in Business
Project Manager Tania Valbuena and Executive Director Daniel Meza outlined the
highlights of the Empowering Women in Business (EWB) 2-day conference March 16 and
March 23, 2024.
9. Public Hearings — 6:30 p.m.
9.1 Public Hearing for Street Closure for portions of Red Head Road and Hewitt
Road (1st and 2nd Readina)
Manager of Real Estate, C. Langille introduced the proposed amendment to stop up and
close a portion of Red Head Road and Hewitt Road as outlined in the submitted report.
Deputy Mayor MacKenzie called the Public Hearing to order.
The Deputy Mayor called for members of the public to speak against the proposed
amendment with no one presenting.
The Deputy Mayor called for members of the public to speak in favour of the proposed
amendment with no one presenting.
The Deputy Mayor closed the public hearing
Moved by Councillor Radwan, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled "By -Law Number L.G. 4-1 A By -Law respecting the
Closing of Roads, Streets or Highways in The City of Saint John" regarding a portion of
Red Head Road and Hewitt Road by adding thereto Section 10 immediately after Section
9 thereof, be read a first time.
MOTION CARRIED.
Read a first time by title, the by-law entitled, "By -Law Number L.G. 4-1 A By -Law
respecting the Closing of Roads, Streets or Highways in The City of Saint John."
Moved by Councillor Lowe, seconded by Councillor Norton:
RESOLVED that the by-law entitled "By -Law Number L.G. 4-1 A By -Law respecting the
Closing of Roads, Streets or Highways in The City of Saint John" regarding a portion of
Red Head Road and Hewitt Road by adding thereto Section 10 immediately after Section
9 thereof, be read a second time.
MOTION CARRIED.
Read a second time by title, the by-law entitled, "By -Law Number L.G. 4-1 A By -Law
respecting the Closing of Roads, Streets or Highways in The City of Saint John."
10. Consideration of By -Laws
11
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
10.1 Public Presentation — Proposed Municipal Plan Amendment — 901 Foster Thurston
Drive
Commissioner of Growth and Community Development A. Poffenroth advised of the public
presentation regarding 901 Foster Thurston Drive for a proposed amendment to the
Municipal Development Plan to include the site within the Primary Development Area to
allow for the site to be serviced with municipal services.
The Public Notice of the 30-day review period was read into the record.
10.2 Traffic By -Law Amendment — Sydney Street (Duke Street to Broad Street) (1 st
and 2nd Reading)
Consideration was given to the submitted report M&C 2024-041: Sydney Street (Duke
Street to Broad Street) — Traffic By -Law Amendment which recommends that the Saint
John Traffic By-law be amended to remove the alternate side, on -street parking on Sydney
Street from Duke Street to Broad Street and that this section of Sydney Street only permit
parking on the west side of the street. This amendment to the Saint John Traffic By-law
will allow for the installation of a northbound bike lane on the east side of the street.
Moved by Councillor Stewart, seconded by Councillor Norton:
RESOLVED that the by-law entitled "By -Law No. MV-10.1 A By -Law to Amend a By -Law
respecting the Traffic on Streets in The City of Saint John and amendments thereto"
amending Schedule "A-1"; Schedule "B"; Schedule "G"; and Schedule "N" regarding
Sydney Street (Duke Street to Broad Street), be read a first time.
MOTION CARRIED.
Read a first time by title, the by-law entitled "By -Law No. MV-10.1 A By -Law to Amend a
By -Law respecting the Traffic on Streets in The City of Saint John and amendments
thereto."
Moved by Councillor Lowe, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled "By -Law No. MV-10.1 A By -Law to Amend a By -Law
respecting the Traffic on Streets in The City of Saint John and amendments thereto"
amending Schedule "A-1"; Schedule "B"; Schedule "G"; and Schedule "N" regarding
Sydney Street (Duke Street to Broad Street), be read a second time.
MOTION CARRIED.
Read a second time by title, the by-law entitled "By -Law No. MV-10.1 A By -Law to Amend
a By -Law respecting the Traffic on Streets in The City of Saint John and amendments
thereto."
Councillor Ogden withdrew from the meeting.
10.3 Municipal Plan Amendment and Zoning By -Law Amendment with Section 59
Conditions — 1440 Loch Lomond Road (31d Reading)
Moved by Councillor Sullivan, seconded by Councillor Norton:
12
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
RESOLVED that the by-law entitled, "By -Law Number CP 106-31 A Law to Amend the
Municipal Plan By -Law of The City of Saint John" amending Schedule A — City Structure,
by redesignating a parcel of land with an area of approximately 3.68 hectares, located at
1440 Loch Lomond Road, also identified as PID 55094981, from Urban Reserve to Stable
Area classification; and amending Schedule B — Future Land Use, by redesignating a
parcel of land with an area of approximately 3.68 hectares, located at 1440 Loch Lomond
Road, also identified as PID 55094981, from Urban Reserve to Stable Residential, be
read.
MOTION CARRIED.
The by-law entitled "By -Law Number CP 106-31 A Law to Amend the Municipal Plan By -
Law of The City of Saint John" was read in its entirety.
Moved by Councillor Sullivan, seconded by Councillor Stewart:
RESOLVED that the by-law entitled, "By -Law Number CP 106-31 A Law to Amend the
Municipal Plan By -Law of The City of Saint John" amending Schedule A — City Structure,
by redesignating a parcel of land with an area of approximately 3.68 hectares, located at
1440 Loch Lomond Road, also identified as PID 55094981, from Urban Reserve to Stable
Area classification; and amending Schedule B — Future Land Use, by redesignating a
parcel of land with an area of approximately 3.68 hectares, located at 1440 Loch Lomond
Road, also identified as PID 55094981, from Urban Reserve to Stable Residential, be read
a third time, enacted, and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by-law entitled "By -Law Number CP 106-31 A Law to Amend
the Municipal Plan By -Law of The City of Saint John."
Councillor Ogden re-entered the meeting.
Moved by Councillor Hickey, seconded by Councillor Stewart:
RESOLVED that the by-law entitled, "By -Law Number CP 111-161 A Law to Amend the
Zoning By -Law of The City of Saint John" rezoning a parcel of land having an area of
approximately 3.68 hectares, located at 1440 Loch Lomond Road, also identified as PID
55094981, from Future Development (FD) to Mid -Rise Residential (RM); and rezoning a
parcel of land having an area of approximately 6.42 hectares, located at 1440 Loch
Lomond Road, also identified as a portion of PID 00313031, from Two -Unit Residential
(R2) to Mid -Rise Residential (RM), be read.
MOTION CARRIED
The by-law entitled, "By -Law Number CP 111-161 A Law to Amend the Zoning By -Law of
The City of Saint John" was read in its entirety.
Moved by Councillor Hickey, seconded by Councillor Norton:
RESOLVED that Common Council, pursuant to the provisions of Section 59 of the
Community Planning Act, impose the following conditions on the parcel of land having an
area of approximately 10.1 hectares, located adjacent to 1440 Loch Lomond Road, also
identified as PID Number 55094981 and a portion of PID Number 0031303
13
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
(a) The development and use of the parcel of land be in accordance with detailed building
elevation and site plans, prepared by the proponent and subject to the
approval of the Development Officer, illustrating the design and location of buildings and
structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle
parking, loading areas, landscaping, amenity spaces, signs, exterior lighting,
and other such site features;
(b) Exterior elevations of buildings within the development are to have a cohesive design
incorporating elements including but not limited to similar colours, siding materials and
door and window proportions and trim, subject to the approval of the Development Officer.
(c) That a landscaping plan be prepared for the site by the proponent, for the approval of
the Development Officer, demonstrating landscaping of the site and including the following
elements:
Landscaping along the Loch Lomond Road and new Public Street frontage of the
area of the site where the four multi -unit buildings will be located, which includes
the planting of a minimum of one tree or shrub for every 45 square metres of
required front yard, provided at least 50 percent of the required plants are trees.
(d) The above elevation, landscaping, and site plans be attached to the permit application
for the development of the parcel of land.
(e) That any proposed changes to the development that would result in an increased
sanitary sewage flow or water demands be reviewed by Saint John Water to determine
that the sanitary sewer and water supply system have adequate capacity to accommodate
any proposed change.
(f) If any municipal infrastructure improvements are required to service this proposal, it will
be the owner/developer's full responsibility and cost to complete. Prior to determining this,
detailed engineering plans and a design brief must be submitted by the owner/developer's
engineering consultant to the City for review and approval by the
City.
(g) That the developer provides a Wetland and Watercourse Alteration Permit, should one
be required by the province, or written confirmation that one is not required, to the
Development Officer at the time of Building Permit application for portions of the project
that are within 30 metres of a watercourse or wetland.
(h) That the developer be responsible for the costs associated with the installation of a
crosswalk incorporating a Rectangular Rapid Flashing Beacon (RRFB) at the intersection
of Loch Lomond Road and the proposed new Public Street serving the development.
MOTION CARRIED.
Moved by Councillor Radwan, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled, "By -Law Number CP 111-161 A Law to Amend the
Zoning By -Law of The City of Saint John" rezoning a parcel of land having an area of
approximately 3.68 hectares, located at 1440 Loch Lomond Road, also identified as PID
55094981, from Future Development (FD) to Mid -Rise Residential (RM); and rezoning a
parcel of land having an area of approximately 6.42 hectares, located at 1440 Loch
14
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
Lomond Road, also identified as a portion of PID 00313031, from Two -Unit Residential
(R2) to Mid -Rise Residential (RM), be read a third time, enacted, and the Corporate
Common Seal affixed thereto
MOTION CARRIED.
Read a third time by title, the by-law entitled, "By -Law Number CP 111-161 A Law to
Amend the Zoning By -Law of The City of Saint John."
Moved by Councillor Sullivan, seconded by Councillor Radwan:
RESOLVED that Common Council assent to one or more subdivision plans, in one or
more phases in general accordance with the site design for the proposed development
with respect to the vesting of the new Public Street serving the site from Loch Lomond
Road and any Local Government Services Easements to be determined during detailed
design, including those for the relocation of the trunk sanitary sewer.
MOTION CARRIED.
Moved by Councillor Radwan, seconded by Councillor Norton:
RESOLVED that Common Council accept money -in -lieu of Land for Public Purposes for
the proposed subdivision and any future subdivision related to the proposed townhouse
development or the subdivision of the proposed multiple unit buildings onto individual lots.
MOTION CARRIED.
10.4 Zoning By -Law Amendment with Section 59 Conditions — 172 City Line (31d
Reading)
Moved by Councillor Norton, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled, "By -Law Number CP 111-160 A Law to Amend the
Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The
City of Saint John, by rezoning a parcel of land having an area of approximately 6174
square metres, located at 172 City Line, also identified as PIDs 00365247, 00364877,
55087175, 55087183, and 55087191, from Integrated Development (ID) to Mid -Rise
Residential (RM), be read.
MOTION CARRIED.
The by-law entitled "By -Law Number CP 111-160 A Law to Amend the Zoning By -Law of
The City of Saint John" was read in its entirety.
Moved by Councillor Sullivan, seconded by Councillor Lowe:
RESOLVED that Common Council rescind the conditions imposed on May 3, 2016,
rezoning of the property located at 172 City Line, also identified as PID Numbers
00365247, 00364877, 55087175, 55087183, and 55087191.
MOTION CARRIED.
Moved by Councillor Hickey, seconded by Councillor Ogden:
RESOLVED that Common Council, pursuant to the provisions of Section 59 of the
Community Planning Act, impose the following conditions on the parcel of land having an
10
15
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
area of approximately 6174 square meters, located at 172 City Line, also identified as
PI Ds 00365247, 00364877, 55087175, 55087183, and 55087191, respectively.
a) Any development of the site shall be in accordance with a detailed landscaping plan, to
be prepared by the proponent and subject to the approval of the Development Officer.
This detailed landscaping plan must include the following:
i. Landscaping along the City Line frontage including the retention of the existing mature
tree if possible;
1. Landscaping along City Line Frontage shall include the planting of one tree or
shrub for every 45 square metres of required yard provided at least 50 percent of the
required plants are trees.
ii. Landscaping and/or alternative screening along the boundaries of the site, including
along boundaries abutting residential properties.
MOTION CARRIED.
Moved by Councillor Stewart, seconded by Councillor Norton:
RESOLVED that the by-law entitled, "By -Law Number CP 111-160 A Law to Amend the
Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The
City of Saint John, by rezoning a parcel of land having an area of approximately 6174
square metres, located at 172 City Line, also identified as PIDs 00365247, 00364877,
55087175, 55087183, and 55087191, from Integrated Development (ID) to Mid -Rise
Residential (RM), be read a third time, enacted, and the Corporate Common Seal affixed
thereto.
MOTION CARRIED.
Read a third time by title, the by-law entitled "By -Law Number CP 111-160 A Law to
Amend the Zoning By -Law of The City of Saint John."
10.5 Vehicles for Hire By -Law Amendment (31d Reading)
Moved by Councillor Lowe, seconded by Councillor Sullivan:
RESOLVED that the by-law entitled "By -Law No. M-12 A By -Law respecting the
Regulation and Licensing of Owners and Operators of Vehicles for Hire in The City of
Saint John" be amended by repealing and replacing Section 10(1)(i) paragraph(iii) with "in
2020 and all subsequent years, ten (10) years old or newer", be read.
MOTION CARRIED.
The by-law entitled "By -Law No. M-12 A By -Law respecting the Regulation and Licensing
of Owners and Operators of Vehicles for Hire in The City of Saint John" was read in its
entirety.
Moved by Councillor Lowe, seconded by Councillor Stewart:
RESOLVED that the by-law entitled "By -Law No. M-12 A By -Law respecting the
Regulation and Licensing of Owners and Operators of Vehicles for Hire in The City of
Saint John" be amended by repealing and replacing Section 10(1)(i) paragraph(iii) with "in
11
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
2020 and all subsequent years, ten (10) years old or newer", be read a third time, enacted,
and the Corporate Common Seal affixed thereto.
MOTION CARRIED.
Read a third time by title, the by-law entitled "By -Law No. M-12 A By -Law respecting the
Regulation and Licensing of Owners and Operators of Vehicles for Hire in The City of
Saint John."
11. Submissions by Council Members
12. Business Matters — Municipal Officers
13. Committee Reports
14. Consideration of Issues Separated from Consent Agenda
15. General Correspondence
16. Supplemental Agenda
17. Committee of the Whole
17.1 Lease of Ground Floor Space off Saint Patrick Street to Rock Solid Ventures Inc.
Moved by Councillor Radwan, seconded by Councillor Hickey:
RESOLVED that as recommended by the Committee of the Whole, having met on
February 20, 2024, Common Council approve that The City of Saint John enter into the
Lease Agreement with Rock Solid Ventures Inc., generally in the form as presented to
Committee of the Whole at its February 20, 2024 meeting, for the lease of a 4.32 square
meter (46.5 square foot) portion of PID 39206 off Saint Patrick Street, and further that the
Mayor and City Clerk be authorized to execute the said Lease Agreement.
MOTION CARRIED
Having declared a conflict of interest Councillors Radwan and Stewart withdrew from the
meeting.
17.2 Conditional Agreement of Purchase and Sale — 26-28 Retail Drive
Moved by Councillor Sullivan, seconded by Councillor Hickey:
RESOLVED that as recommended by the Committee of the Whole, having met on
February 20, 2024, Common Council approve that the City enter into an Agreement of
Purchase and Sale generally in the form as presented to Committee of the Whole at its
meeting held February 20, 2024, with Carl Ellemburg, for the purchase of the lands and
buildings located at 26-28 Retail Drive, bearing PID 309005, and that the Mayor and Clerk
be authorized to execute the said Agreement of Purchase and Sale and any other
documents necessary to effect the transaction.
MOTION CARRIED
12
17
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
Councillor Radwan re-entered the meeting.
17.3 Strategy for Divestment of Four City Owned Properties
Moved by Councillor Sullivan, seconded by Councillor Lowe:
RESOLVED that as recommended by the Committee of the Whole, having met on
February 20, 2024, Common Council approve that the City declare the following
underutilized properties, as surplus to its needs:
• 400 Lowell Street (PID 00394940);
• 608 Millidge Avenue (PID 55221709); and
• 100 Boars Head Road (PIDs 0042622 and 00042614).
MOTION CARRIED.
Councillor Stewart re-entered the meeting.
Moved by Councillor Lowe, seconded by Councillor Hickey:
RESOLVED that as recommended by the Committee of the Whole, having met on
February 20, 2024, Common Council approve that the City declare the following
underutilized property, as surplus to its needs:
• 1671 Sandy Point Road (PID 00418129)
MOTION CARRIED with Councillors Sullivan, Radwan and Ogden voting nay stating that
the property located at 1671 Sandy Point Road is a portion of City lands on Harrigan Lake
and Rockwood Park and cannot be voted surplus to the City's needs.
17.4 City Market New Lease with the Wild Carrot
Moved by Councillor Sullivan, seconded by Councillor Stewart:
RESOLVED that as recommended by the Committee of the Whole, having met on
February 20, 2024, Common Council approve the following:
NOW THEREFORE BE IT RESOLVED that the city terminate the current lease with A
Whale of a Cafe, dba The Wild Carrot, under previous resolution from M&C 2020-240 for
stall "D" and ancillary spaces in the City Market, with such termination to take effect only
upon the completion of the ongoing construction in stalls "E and F"; and
FURTHER BE IT RESOLVED that the city enter into a lease generally in the form as
presented to Committee of the Whole at its meeting held February 20, 2024, for stalls "E
and F" and ancillary spaces in the City Market with A Whale of a Cafe, dba The Wild
Carrot; and
FURTHER BE IT RESOLVED that the Mayor and City Clerk be authorized to execute any
necessary documents.
MOTION CARRIED.
13
iF:1
COMMON COUNCIL / CONSEIL COMMUNAL
February 20, 2024 / le 20 fevrier 2024
18. Adjournment
Moved by Councillor Lowe, seconded by Councillor Norton:
RESOLVED that the meeting of Common Council held on February 20, 2024, be
adjourned.
MOTION CARRIED.
The Deputy Mayor declared the meeting adjourned at 7:25 p.m.
14
COMMON COUNCIL REPORT
M&C No.
2024-063
Report Date
February 26, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Designation of a By-law Enforcement Officer
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
Chief Administrative Officer
Benn Purinton
Amy Poffenroth
J. Brent McGovern
RECOMMENDATION
It is recommended that Common Council adopt the attached resolution
appointing Lauren Williams as a by-law enforcement officer for various City By-
laws.
EXECUTIVE SUMMARY
The purpose of this report is to designate Lauren Williams, Temporary Community
Standards Coordinator, as a by-law enforcement officer for the various by-laws
which are enforced by the Growth and Community Services department.
In doing so, Mrs. Williams will be authorized to:
• Issue Orders to Comply and Notices to Comply with respect to
enforcement of by-laws that fall within the scope of the Local Governance
Act, the Community Planning Act and the Building Code Administration Act;
• Lay informations in Provincial Court with respect to enforcement of by-
laws that fall within the scope of the Local Governance Act, the Community
Planning Act and the Building Code Administration Act; and
• Conduct inspections pertaining to enforcement of by-laws that fall within
the scope of the Local Governance Act, the Community Planning Act and
the Building Code Administration Act.
PREVIOUS RESOLUTION
N/A
491
-2-
REPORT
In 2023, Common Council approved a recommendation to increase resources
dedicated to the City's Community Standards Program. As a result, Lauren
Williams has been hired as the Temporary Community Standards Coordinator to
work with existing staff to address Community Standards cases. These cases
primarily consist of unsightly premises and zoning by-law violations. By addressing
these concerns, the Community Standards Program positively impacts community
pride, neighbourhood safety and citizens' quality of life.
It is necessary to designate Lauren Williams as a by-law enforcement officer by
adopting the attached resolution so that she may carry out her duties. By adopting
the attached resolution, Mrs. Williams will be authorized as a by-law enforcement
officer under the Saint John Unsightly Premises and Dangerous Buildings
Structures By-law, the Building By-law and the Zoning By-law.
STRATEGIC ALIGNMENT
Enforcement of the City's by-laws aligns with Council's Grow and Belong priorities.
SERVICEAND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
N/A
ATTACHMENTS
Resolution appointing Lauren Williams as a by-law enforcement officer.
21
COMMON COUNCIL / CONSEIL COMMUNAL
March 4, 2024 / le 4 mars 2024
RESOLVED, that as recommended by the Chief Administrative Officer, the following
resolution be adopted:
1. WHEREAS the Common Council of The City of Saint John has enacted certain by-
laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and
amendments thereto (the "Local Governance Act"), including the Saint John
Unsightly Premises and Dangerous Buildings and Structures By-law, By-law
Number M-30, and amendments thereto (the "Saint John Unsightly Premises and
Dangerous Buildings and Structures By-law"), and it may from time to time be
necessary to commence proceedings in the Provincial Court of the Province of
New Brunswick, when a person has violated or failed to comply with the said By-
law;
AND WHEREAS section 72 of the Local Governance Act provides that a
council may appoint by-law enforcement officers for the local government
and may determine their terms of office;
AND WHEREAS subsections 132(1) and 132(2) of the Local Governance Act
provide that an officer appointed by council may notify the owner or
occupier of premises, a building or structure by notice in the form
prescribed by regulation when a condition exists pursuant to subsections
131(1), 131(2) or 131(3) of the said Act;
AND WHEREAS subsection 150(1) of the Local Governance Act provides
that proceedings for breach of a by-law shall be commenced in the name
of the clerk of the local government or such other person as is designated
for that purpose by the council;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams is hereby
appointed as a by-law enforcement officer with respect to the
enforcement of the Saint John Unsightly Premises and Dangerous
Buildings and Structures By-law, effective immediately, and this
appointment shall continue until they cease to be an employee of
the Growth and Community Services department of The City of
Saint John or until it is rescinded by Common Council, whichever
comes first;
AND BE IT FURTHER RESOLVED, that Lauren Williams is hereby
appointed and authorized to notify owners and occupiers with
respect to premises, buildings or structures that are unsightly;
buildings or structures that are a hazard to the safety of the public
by reason of being vacant or unoccupied; buildings or structures
that are a hazard to the safety of the public by reason of
dilapidation or unsoundness of structural strength, as set out in the
WA
COMMON COUNCIL / CONSEIL COMMUNAL
March 4, 2024 / le 4 mars 2024
Saint John Unsightly Premises and Dangerous Buildings and
Structures By-law, effective immediately, and this appointment
and authorization shall continue until they cease to bean employee
of the Growth and Community Services department of The City of
Saint John or until it is rescinded by Common Council, whichever
comes first;
AND BE IT FURTHER RESOLVED, that Lauren Williams is hereby
designated and authorized to lay informations in the Provincial
Court of the Province of New Brunswick for breach of the SaintJohn
Unsightly Premises and Dangerous Buildings and Structures By-law,
effective immediately, and this designation and authorization shall
continue until they cease to be an employee of the Growth and
Community Services department of The City of Saint John or until
it is rescinded by Common Council, whichever comes first.
2. WHEREAS the Common Council of The City of Saint John has enacted certain by-
laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and
amendments thereto (the "Local Governance Act"), including the Saint John
Unsightly Premises and Dangerous Buildings and Structures By- law, By-law
Number M-30 and amendments thereto (the "Saint John Unsightly Premises and
Dangerous Buildings and Structures By-law"), and it may from time to time be
necessary to make inspections for the administration and enforcement of the By-
law;
AND WHEREAS section 72 of the Local Governance Act provides that a
council may appoint by-law enforcement officers for the local government
and may determine their terms of office;
AND WHEREAS subsection 144(2) of the Local Governance Act provides
that a council may authorize officers enter the land, building or other
structure at any reasonable time, and carry out the inspection after giving
reasonable notice to the owner or occupant of the land, building or other
structure to be entered;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams, by-law
enforcement officer, is hereby appointed as an inspection officer
and authorized to enter at all reasonable times upon any property
within the territorial boundaries of the City of Saint John for the
purpose of making any inspection that is necessary for the
administration and enforcement of the Saint John Unsightly
Premises and Dangerous Buildings and Structures By-law which
received first and second reading by Common Council on May 22,
2018 and third reading on June 4, 2018, being enacted upon
2
W
COMMON COUNCIL / CONSEIL COMMUNAL
March 4, 2024 / le 4 mars 2024
approval by the Minister of Local Government, and/or the Local
Governance Act effective immediately, and this authorization shall
continue until they cease to be an employee of the Growth and
Community Services department of The City of Saint John or until
rescinded by Common Council, whichever comes first.
3. WHEREAS subsection 135(4) of the Local Governance Act, S.N.B. 2017 c.18, and
amendments thereto, provides that within thirty days after the terms of a notice
have been complied with or a debt due to a local government or due to the
Minister of Finance, as the case may be, is discharged, the local government shall
provide a certificate in the form prescribed by regulation which requires that the
corporate seal of the local government be affixed;
NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, City Clerk, is
hereby authorized to affix the corporate seal of The City of Saint John to a
Certificate of Discharge that is issued by Lauren Williams under the Saint
John Unsightly Premises and Dangerous Buildings and Structures By-law,
and such authorization shall continue until Jonathan A. Taylor ceases to be
the City Clerk of The City of Saint John or until it is rescinded by Common
Council, whichever comes first.
4. WHEREAS, the Common Council of The City of Saint John has enacted certain
bylaws pursuant to the authority of the Community Planning Act, S.N.B 2017, c.
19, and amendments thereto, (the "Community Planning Act"), including The
Zoning By-law, By-law Number C.P. 110, including all amendments thereto, and it
may from time to time be necessary to commence proceedings in the Provincial
Court of the Province of New Brunswick, when a person has contravened or failed
to comply with these By-laws;
AND WHEREAS paragraph 137(a) of the Community Planning Act provides
that no person shall violate or fail to comply with a provision of a by-law
made under this Act;
AND WHEREAS section 139 of the Community Planning Act provides that
proceedings for an offence under this Act shall be commenced in the name
of the Minister or the clerk of the local government or any other person
who is designated for that purpose by the council;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams is hereby
designated and authorized to lay informations in the Provincial
Court of the Province of New Brunswick for breach of The Zoning
By-law, effective immediately, and this appointment and
authorization shall continue until they cease to be an employee of
the Growth and Community Services department of The City of
3
COMMON COUNCIL / CONSEIL COMMUNAL
March 4, 2024 / le 4 mars 2024
Saint John or until it is rescinded by Common Council, whichever
comes first.
5. WHEREAS the Common Council of The City of Saint John has enacted a by-law
pursuant to the authority of the Building Code Administration Act, S.N.B. 2020, c.
8, and amendments thereto, (the "Building Code Administration Act"), namely the
Building By-law, By-law Number BC-1 and amendments thereto (the "Building
Bylaw"), and it is necessary to appoint building inspectors, acting building
inspectors, deputy building inspectors and city inspectors for the administration
and enforcement of this By-law;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams is hereby
appointed as a city inspector, effective immediately, and this appointment
shall continue until they cease to be an employee of the Growth and
Community Services department of The City of Saint John or until
rescinded by Common Council, whichever comes first.
6. WHEREAS the Common Council of The City of Saint John has enacted certain by-
laws pursuant to the authority of the Building Code Administration Act, S.N.B
2020, c. 8, and amendments thereto, (the "Building Code Administration Act")
includingthe Building By-law, By-law Number BC-1, and amendments thereto, and
it may from time to time be necessary to make orders for the administration of
these By-laws;
AND WHEREAS subsection 134(1) of the Building Code Administration Act
provides that a council may authorize persons to, when a development is
undertaken in violation of the Building Code Administration Act, a by-law
or regulation under the Building Code Administration Act, a by-law or
terms and conditions imposed on the development, order the cessation of
the development, alteration of such development so as to remove the
violation, or the doing of anything required to restore the land, building or
structure to its condition immediately prior to the undertaking of such
development;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams is hereby
authorized to, when a development is undertaken in violation of
the Building Code Administration Act, the Building By-law or the
terms and conditions imposed on the development, order the
cessation of the development, alteration of such development so
as to remove the violation, or the doing of anything required to
restore the land, building or structure to its condition immediately
prior to the undertaking of such development, effective
immediately, and this authorization shall continue until they cease
to be an employee of Growth and Community Services of The City
4
OR
COMMON COUNCIL / CONSEIL COMMUNAL
March 4, 2024 / le 4 mars 2024
of Saint John or until rescinded by Common Council, whichever
comes first.
7. WHEREAS the Common Council of The City of Saint John has enacted certain by-
laws pursuant to the authority of the Building Code Administration Act, S.N.B
2020, c. 8, and amendments thereto (the 'Building Code Administration Act"),
including the Building By-law, By-law Number BC-1, and amendments thereto, and
it may from time to time be necessary to commence proceedings in the Provincial
Court of the Province of New Brunswick, when a person has violated or failed to
comply with the said By-law;
AND WHEREAS paragraph 137(a) of the Building Code Administration Act
provides that no person shall violate or fail to comply with a provision of a
by-law made under this Act;
AND WHEREAS section 139 of the Building Code Administration Act
provides that proceedings for an offence under this Act shall be
commenced in the name of the Minister or the clerk of the local
government or any other person who is designated for that purpose by the
council;
NOW THEREFORE BE IT RESOLVED, that Lauren Williams is hereby
designated and authorized to lay informations in the Provincial
Court of the Province of New Brunswick for breach of the Saint John
Building By-law, effective immediately, and this appointment and
authorization shall continue until they cease to be an employee of
Growth and Community Services of The City of Saint John or until
it is rescinded by Common Council, whichever comes first
5
41.1
COMMON COUNCIL REPORT
M&C No.
2024-059
Report Date
February 27, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. 181-183 Union Street — Removal of Land Use Agreement
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
Chief Administrative Officer
Christopher McKiel
Amy Poffenroth
J. Brent McGovern
RECOMMENDATION
That the City execute a Discharge in favour of VNB Enterprises, owners of 181-183
Union Street, Saint John (PID # 0012187), to remove the land use agreement
registered on January 28, 2000 as Document Number 10795590 on page 533 of
Book 2096 in the Registry Office of the City and County of Saint John and that the
Mayor and Clerk be authorized to execute the said Discharge and any other
document necessary to effect the transaction.
EXECUTIVE SUMMARY
The land use agreement pertaining to the property at 181-183 Union Street, Saint
John, imposes restrictions on the use of the second -floor premises as apartments
if the adjoining property owner at 185 Union Street erects a building that obstructs
the intended use of the bedroom windows. This agreement poses significant
challenges for the current owner seeking to renovate and reoccupy the building,
hindering their ability to secure necessary loans and funding. However, existing
legislation, such as the Fire Prevention Act and the Minimum Property Standards
By-law, already provide mechanisms to address concerns related to bedroom
windows that do not meet egress requirements. Discharging the land use
agreement would facilitate the renovation and occupancy of the building,
contributing to the revitalization of the area.
PREVIOUS RESOLUTION
N/A
REPORT
The property at 181-183 Union Street, Saint John, is subject to a land use
agreement entered into on January 28, 2000, between the City of Saint John and
the previous owner. This agreement stipulates that the use of the second -floor
premises as apartments will be discontinued if the adjoining property owner at
WA
-2-
185 Union Street erects a building that obstructs the use of bedroom windows as
a means of egress. Upon consultation with General Counsel, Real Estate and
Community Planning, a resolution of Council which would have authorized the City
to enter into the said agreement in January 2000 could not be found. Despite that,
a resolution of Council is required at this time to obtain the signatories which
would enable the removal.
The current owner of the property at 181-183 Union Street is seeking to renovate
and reoccupy the building. However, the presence of the land use agreement
poses a significant obstacle to obtaining the necessary loans and funding for the
renovation project. The agreement creates uncertainty and risk for potential
lenders, impacting the feasibility of the renovation and potentially jeopardizing
the revitalization efforts for the building.
Existing legislation, such as the Fire Prevention Act and the Minimum Property
Standards By -low, already addresses concerns related to bedroom windows that
do not meet egress requirements. These regulations provide mechanisms for the
City to address safety concerns and ensure compliance with egress and exiting
requirements, includingthe abilityto restrict occupancy to the building and obtain
fines in Provincial Court.
Discharging the land use agreement would remove an unnecessary barrier to the
renovation and occupancy of the building at 181-183 Union Street. It would enable
the current owner to proceed with their plans to revitalize the building,
contributing to the overall improvement of the neighborhood and supporting the
City's objectives to increase density through the inhabitance of currently
unoccupied dwelling units.
STRATEGIC ALIGNMENT
Discharging the land use agreement pertaining to the property at 181-183 Union
Street, Saint John, would facilitate the renovation and occupancy of the building
and aligns directly with Common Council's priorities of Grow and Belong.
SERVICEAND FINANCIAL OUTCOMES
N/A
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The office of the General Counsel has been involved throughout the process and
is supportive of the recommendation to discharge the land use agreement. Both
Real Estate and Community Planning have also provided input.
4.11
-3-
ATTACHMENTS
181-183 Union Street — Land Use Agreement — January 7, 2000
Form 17 Discharge and Affidavit of Corporate Execution
Wee
u
/02 7,s�? 0
�
THIS DECLARATION AND AGREEMENT made the / �7 day of January 2000,
BETWEEN:
HIGH PERFORMANCE CONSULTING LTD.,
a duly incorporated company under the laws of the
Province of New Brunswick,
(hereinafter called the "property owner"),
-and-
CITY OF SAINT JOHN,
(hereinafter called the "City").
vr.�t�Vf UFFiCER
QF SAINT J014N
WHEREAS the "property owner" is the legal owner of lands and premises located at
181-183 Union Street, in the City of Saint John, in the County of Saint John, in the Province of
New Brunswick, by virtue of a deed dated February 23, 1995 and registered in the Saint John
County Registry Office on February 24, 1995 in book 1756 at page 164 as number 398949;
AND WHEREAS the property owner is desirous of making certain improvements to
the said lands and premises at 181-183 Union Street, Saint John;
AND WHEREAS the "City" requires certain agreements from the property owner
concerning the use of the said lands and premises;
WITNESS THAT for and in consideration of, inter alia, the granting of all required
permits, it is hereby declared and agreed by the property owner that the use of the second floor
premises of 181-183 Union Street, Saint John, New Brunswick, as apartments, will be
discontinued if the adjoining property owner of the premises at 185 Union Street, Saint John,
New Brunswick, erects a building which would obstruct the intended use of the bedroom
windows in the said apartments at 181-183 Union Street, Saint John, New Brunswick.
The Declaration and Agreement shall inure to the benefit of and pass with any interest
of any subsequent owner, their heirs, administrators, successors and assigns of the said property.
IN WITNESS WHEREOF, the undersigned has executed this Declaration and
Agreement this 7q4l day of January, 2000.
HIGH P RFOe1CON§�tTD.
P r:
Pr ident
30 533
PROVINCE OF NEW BRUNSWICK
COUNTY OF SAINT JOHN
I, MICHAEL GALLAGHER, of the Town of Hampton, in the County of Kings and
Province of New Brunswick, MAKE OATH AND SAY:-
1. I amthePresident ofHIGH PERFORMANCE CONSULTING LTD.., a Company
duly incorporated under the laws of the Province of New Brunswick, and having its
Head Office at Saint John, in the County of Saint John and Province of New
Brunswick,
2. The seal affixed to the foregoing Declaration and Agreement purporting to be the
corporate seal ofHIGH PERFORMANCE CONSULTING LTD., is the corporate
seal of that company and was so affixed by order of the Board of Directors of the said
Company.
3. The signature "MICHAEL GALLAGHER" subscribed to the said Declaration and
Agreement as President is my signature and in my own proper handwriting.
4. The President of the said Company is an officer of the said company duly authorized
to execute the said Declaration and Agreement on its behalf.
SWORN TO at the City of Saint
John, in the County of Saint John
and Province of New Brunswick,
this % y It.day of January,
A.D., 2000,
BEFORE ME:
A CONIMISSIONER OF OA
Being a Solicitor
'Artity that this instrument
+gisterad or filed in the
nt John County Registry
:co, New Brunswick
!AW 2 8 2W
J'atteste que cot instrument est
enregistr6 ou d6pos6 au bureau
d'enregistrement du comtb de
Saint John, Nouveau -Brunswick
9 �f6
date Lei re
number- k•livre page
lkpU iatrlr- Cbnservatdar Adjoi
31 534
RELEASE OF AN INTEREST
Parcel Identifier: 12187
Releasor: The City of Saint John
15 Market Square
Saint John, NB
E2L 4L 1
Releasee: VBN Enterprises Inc.
Abbey St. Andrew
181 Charlotte Street Unit 320
Saint John, NB
E2L OC7
Registration Particulars
to be Released: Agreement re: Use of Land
County: Saint John
Registered: 2000-01-28
Number: 10795590
Book: 2096
Page: 533
The releasor discharges and releases to the releasee and the releasee's successor in title,
being the specified parcel, and directs the registrar to enter upon the title register a
discharge of the specified instrument with respect to the specified parcel.
Date: March 12024
The City of Saint John:
Donna Reardon, Mayor
Jonathan Taylor, City Clerk
32
Form 45
AFFIDAVIT OF CORPORATE EXECUTION
Land Titles Act, S.N.B. 1981, c.L-1.1, s. 55
Deponent: Jonathan Taylor
Office held by Deponent: City Clerk
Corporation: City of Saint John
Other Officer who
executed the Instrument: Donna Noade Reardon
Office Held by Other
Officer who executed the instrument: Mayor
Place of Execution: Saint John, New Brunswick
Date of Execution: March 12024
I, Jonathan Taylor, the deponent, make oath and say:
1. That I hold the office specified above in the corporation specified above,
and am authorized to make this affidavit and have personal knowledge of
the matters hereinafter deposed to;
2. That the attached instrument was executed by me and the other officer
specified above as the officers duly authorized to execute the instrument on
behalf of the corporation;
3. That the seal of the corporation was affixed to the instrument by the Board
of Directors of the corporation.
4. That the instrument was executed at the place and on the date specified
above;
5. That the ownership of a share of the Corporation does not entitle the owner
thereof to occupy the parcel described in the attached instrument as a marital
home;
6. The Corporation is not a non-resident of Canada within the meaning of the
Income Tax Act (Canada).
SWORN TO at the City of Saint John,
in the County of Saint John and Province
of New Brunswick, this day of
March, 2024.
BEFORE ME:
COMMISSIONER OF OATHS
Being a Solicitor
Jonathan Taylor
33
PLANNING ADVISORY COMMITTEE
February 22, 2024
The City of Saint John
Her Worship Mayor Donna Noade Reardon and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Street Vesting
469 Rothesay Avenue (PIDs 55198832, and 00307033
(portion))
The Committee considered the attached report at its February 21, 2024, meeting.
Mr. Curtis Langille of the City of Saint John., the applicant, appeared before the
Committee and was in agreement with the Staff recommendation.
No other persons appeared before the Committee and no letters were received
regarding the application. Following consideration of the presentations, and Staff
report, the Committee unanimously adopted the Staff Recommendation.
RECOMMENDATION:
That Common Council assent to the attached subdivision plan (Trivirtus & City of
Saint John Subdivision) with respect to the proposed vesting of the Ashburn Lake
Road and Rothesay Avenue public street right-of-way.
Respectfully submitted,
Brad Mitchell
Chair
Attachments
Page 1 of 1
34
The City of Saint john
Date:
February 15, 2024
To: Planning Advisory Committee
From: Growth & Community Services
Meeting: February 21, 2024
SUBJECT
Applicant: City of Saint John
Landowner: Trivirtus GP Inc. Partner of Trivirtus Real Estate Fund LP
Location: 469 Rothesay Avenue
PID: 55198832, and 00307033 (portion)
Plan Designation: Commercial Corridor
Zoning: Commercial Corridor (CC)
Application Type: Subdivision
Jurisdiction: The Community Planning Act authorizes the Planning Advisory
Committee to advise Common Council concerning the vesting of
public streets.
EXECUTIVE SUMMARY
The application involves vesting a parcel of land and a portion of a second parcel of land as a
Public Street. Approval of the application is recommended.
RECOMMENDATION
That Common Council assent to the attached subdivision plan (Trivirtus & City of Saint John
Subdivision) with respect to the proposed vesting of the Ashburn Lake Road and Rothesay
Avenue public street right-of-way.
Page 1 of 3
35
City of Saint John 469 Rothesay Avenue February 15, 2024
DECISION HISTORY
There are no relevant planning decisions related to the application.
ANALYSIS
Proposal
The subject properties are located at the Ashburn Lake Road/Rothesay Avenue intersection.
The area is part of a commercial neighbourhood which features a mix of automobile oriented
commercial uses along Rothesay Avenue.
The attached plans illustrate a parcel of land (PID 55198832) and a portion of an adjacent
parcel (PID 00307033) to be vested as a Public Street to support the Retail Drive/ Ashburn Lake
Road/Rothesay Avenue intersection realignment. The proposed realignment project, which is
still subject to detailed engineering design, will see the existing Ashburn Lake Road approach
widened along the western edge of the intersection and the Retail Drive approach realigned to
the west to develop a four -leg intersection. Widening of the Ashburn Lake Road approach is
specifically at the intersection along the western side of the approach to accommodate turning
radii of larger trucks.
The subject parcels contain developed and landscaped portions of a site containing a vehicle
repair garage.
Vesting of public streets requires the assent of Common Council, and a recommendation from
the Planning Advisory Committee. Approval of the proposal is recommended. Staff note the
application is of an administrative nature to support an intersection realignment project.
Required variances related to reduced landscaping will be processed by the Development
Officer.
Conclusion
The application seeks to formally vest lands as a Public Street for a future intersection
realignment. Approval of the application is recommended.
ALTERNATIVES AND OTHER CONSIDERATIONS
No other alternatives were considered.
ENGAGEMENT
In accordance with the Committee's Rules of Procedure, notification of the proposal was mailed
to landowners within 100 metres of the subject property on February 5, 2024.
APPROVALS AND CONTACT
Author I Manager
Mark Reade, P.Eng., MCIP, RPP I Jennifer Kirchner, MCIP, RPP
Page 2 of 3
36
City of Saint John 469 Rothesay Avenue February 15, 2024
Contact:
Mark Reade
Telephone:
(506) 721-0736
Email:
Mark. ReadeCa)-saintiohn.ca
Application:
24-003
APPENDIX
Map 1: Aerial Photography
Map 2: Future Land Use
Map 3: Zoning
Attachment 1: Site Photos
Submission 1: Tentative Plan of Subdivision
Page 3 of 3
37
O
_r_
n
Q
i
N
N
Q
m
O
ry
OF)
CO
It
I%L leg-
t
r
OWN
r
G� -.Ar
no
LO
N
O
N
O
N
co
m
0
n
I
^�
W
'm
^V!
W
'/�r
0
ry
It
3
I
0
0
M
O
N
O
N
m
J
N
L
LL
I
' ^
W
^�
W
'm
^V!
W
1--a
0
0.
VJ
It
m
N
O1
a)
c
O
a)
'O
U
`O
—
m
U
�
�
m
c
2
m
m
o
E
rn
m
E
m
a)
a)
O
LL
LL
m
a
w
E
coQ
m
o
a
o
O
U
M
o
E
OC
co
0-
in
a`
N
O
O
N
__
0)
.C:
0
N
E
N
ch o
0 o
0
O
O
o O
0 0
0 0
0 0
o O
m
E
E
U
N
O
C
O
O
�
0
0
7
N
�
�
�
O
O
U
U
O
c�
�
O_
N
Q
N
O
�
O
co
U
O
�
0
co
O
N
0
N
L
01
O
1
rn
J
d
N
O
N
�
o
MCL
m
C
U
O D
4 U)
N ;:..
O
N
O
a`
U)
WE
Ei
s
O
4-
Ln
O
N
as\amo�asc�zs\ a�!czoz\ ozoz�nuo�\
3
- N E -C C E
o
M
c o E
O N
.O
Q O C " 0 0
IIo
3 _ O :3 U
z yE - o� > C) I] Y
o o : Q O p Oo
v> a
x
o
3 NNNNN NN NNNNN NN Inl No �Qa
m
p6,S£,60,
M ao�
�v
o Ev /
Ea
tiM o /
(J) N Pb
Q
a a /
/ p8A
ao�
0 0 e
Z� �•�OOO�o�♦t�� III I
ooa000000-2a,"SN
75
Wwe aao 6 W o
U7 0 ¢¢ M
O ° moo mob" g =
Z� aoa000000a00000°O
D '� r r I l
jl
COMMON COUNCIL REPORT
M&C No.
2024-051
Report Date
February 12, 2024
Meeting Date
March 04, 2024
Service Area
Public Works and
Transportation Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Canadian Corps of Commissionaires NB & PEI Division 2024 Service
Agreement
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
I Chief Administrative Officer
Jill Good
Michael Hugenholtz/Marc Dionne
I Brent McGovern
RECOMMENDATION
RESOLVED that the City enter into an Agreement for Security and Related Services with
the Canadian Corp of Commissionaires N.B. & P.E.I. Division, Inc. in the form attached to
M&C No. 2024-051; and that the Mayor and City Clerk be authorized to execute said
Agreement and any documents ancillary thereto.
EXECUTIVE SUMMARY
The Canadian Corp of Commissionaires NB & PEI Division Inc., are contracted by the
former Saint John Parking Commission to provide enforcement of city traffic, parking lot
and parking meter by-laws as outlined in the agreement effective April 1ST, 2024.
On an annual basis the Corp reviews the charge rates for services to be effective April 1st
of each year, as outlined in the service agreement with the Parking department (former
Saint John Parking Commission). The Charge rate is the hourly rate that the City of Saint
John pays to the Corp for the services provided, which includes the hourly rate of pay plus
any overhead costs incurred by the Corp.
As of April 1st, 2024, minimum wage in New Brunswick has increased $15.30 an hour. To
remain competitive the Corp of Commissionaires must ensure its pay levels are
appropriate when compared to provincial minimum wage.
The intent of this report is to continue retaining security and related services through a
new Agreement with the Canadian Corp of Commissionaires NB & PEI Division Inc., that
includes the increased rates for services rendered effective April 1st, 2024, for which the
Corp has provided a letter dated February 1st, 2024 following their regular annual review
of rates.
PREVIOUS RESOLUTION
Not applicable.
-2-
REPORT
The Canadian Corp of Commissionaires NB & PEI Division Inc. have been contracted by
the former Saint John Parking Commission to provide enforcement of city traffic, parking
lot and parking meter by-laws and have had a very successful partnership for over 25
years. They are a not -for -profit organization, that take pride in providing meaningful
employment while offering quality service at competitive rates.
The Commissionaires are contracted and through resolution of Council act as on -street
parking by-law enforcement officers, parking lot attendants (for both the Market Square
parking garage and Peel Plaza Parking garage), parking collections officer and an
enforcement supervisor.
Parking enforcement officers are responsible for enforcement of the Traffic and Parking
meter by-laws, every day on foot and in all types of weather conditions. A team of up to
six officers issue on average 35,000 parking tickets annually, resulting in on average over
$750,000 in revenue. While much of the focus is in the CBD and South End where parking
demand is highest, there are also portions of north, east and west that are enforced by
vehicle for violations such as alternate side parking and no parking. Enforcement officers
are responsible for issuing tickets and working with city contracted vendors to tow
vehicles during overnight parking bans during winter storms. At all times they are
expected to provide excellent customer service and education about parking while
interacting with the public.
There are currently 4 full-time parking lot attendants that are on a rotation to provide
24/7 coverage for the operations of the Market Square and Peel Plaza parking garages.
Maintaining and providing customer service to help all patrons of the garages is a daily
job duty of the attendants. On a weekly basis they are also responsible for completing the
bank deposits.
There are currently two contracted staff responsible for office related parking services
covered under the service agreement including collection of overdue accounts, the sale
of various forms of parking permits, and managing training and day to day operations as
it related to the enforcement officers on the street.
On an annual basis the Corp reviews the charge rates for services to be effective April 1st
of each year, as outlined in the service agreement with the Parking department (former
Saint John Parking Commission). The charge rate is the hourly rate that the City of Saint
John pays to the Corp for the services provided, which includes the hourly rate of pay plus
any overhead costs incurred by the Corp.
On February 1st, 2024, the Parking department received a letter from the Corp regarding
an increase to charge rates for 2024-2025. The letter indicates that the increase is
necessary to remain competitive with the provincial minimum wage increases on April
1st, 2024 and help to attract and retain quality applicants. The rate increases also take
into consideration the increases to cost of living/CPI and the wage expenses experienced
by the Corp. A breakdown of the charge rate is also included in the letter, which indicates
that 75% is allocated directly to payroll, 19% to employee benefits, 3% to training,
equipment and uniforms and 3% to support the small management group.
!l+91
-3-
The Parking department agrees with the details of the service agreement including the
charge rate increases outlined therein.
STRATEGIC ALIGNMENT
This report aligns with Council's Priority to perform by leveraging viable opportunities to
generate alternate/new sources of revenue.
SERVICEAND FINANCIAL OUTCOMES
The increase in cost from this new agreement are expected to be outweighed by the
additional parking ticket revenues from more consistent enforcement of the by-laws
and will be covered by the departments operating budget.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
General Counsel Office has reviewed and provided feedback on the attached agreement
and the report.
ATTACHMENTS
Appendix A —Canadian Corp of Commissionaires NB & PEI Division Inc -Agreement
for Security and Related Services — effective April 1, 2024.
BOPS/2A/03
Canadian Corps of Commissionaires
C163 N.B. & P.E.I. Division, Inc.
AGREEMENT FOR SECURITY and RELATED SERVICES
This agreement, effective April 1, 2024 between the CITY OF SAINT JOHN and the contractor,
CANADIAN CORPS OF COMMISSIONAIRES N.R. & P.E.I. Division, Inc., hereinafter called "the
Division" sets forth the terms and conditions for the provision of Parking Enforcement and Related Services for
the City of Saint John.
TERMS AND CONDITIONS:
The Division will supply Commissionaire members required for parking enforcement and related
services for the City of Saint John at the rates specified in Appendix A. Services shall include those
services described in Post Orders and all ancillary or related services (the "Services"). The Division
agrees the Services shall be performed using all reasonable care and skill and in accordance with
industry standards for enforcement and security related services and without limiting the foregoing any
staff employed by the Division shall have the qualifications to perform the duties specified in the Post
Orders.
2. The City of Saint John will pay the Division for the Services rendered in accordance with rates
established in Appendix A, with annual reviews of such rates taking effect on April 1 of each year. An
administration fee is included in the billing rates to enable the Division to defray operating and
administrative expenses.
Payment shall be made in accordance with a statement of account rendered by the Division on a
biweekly basis for services performed in accordance with specific request from the City of Saint John
for such period. Payment shall be made within thirty (30) days of receipt of such statement and overdue
accounts which are not disputed by the City of Saint John acting reasonably may be subject to late
payment charges of 2 % per month.
The Division shall comply and be solely responsible for all Federal and Provincial legislation affecting
the condition of work and wage rates. In the event that during the course of this agreement, the cost to
the Division in conditions of labour, including but without limiting the generality of the forgoing,
vacation pay, statutory holiday pay and mandatory health benefits increase as a result of the action of
Federal Government or the Government of the Province of New Brunswick, the Division may request
that the rates specified in this agreement which are affected be adjusted by the amount which will ensure
that the Division shall recover the cost thereof. The City of Saint John may but shall not be obligated to
increase such rates and in the event, it does not agree to the rate increase, may terminate this Agreement.
Without limiting the foregoing, the Division shall be solely responsible for any and all contractor or
employment obligations for such individuals it assigns to carry out the Services and without limiting the
foregoing shall be solely responsible for any and all source deductions, insurance (workers
compensation obligations) and/or other employment liabilities for such Division.
Harmonized Sales Tax (HST) will be added to the billing rate. The invoice to the City of Saint John may
be adjusted according to these amounts or any other Federal or Provincial legislated tax increases.
!Vl
6. The City of Saint John shall supply the Division with work instructions (post orders) for the Services to
be delivered hereunder and the Division may, upon receipt of such directions, request clarification or
modification of such directions. If the Division is not prepared to perform the Services as directed, the
City of Saint John may, acting reasonably, elect to terminate this Agreement and find an alternative
service provider. To the extent that the City of Saint John requires additional services or a change in the
scope of Services described herein, rates specified in Appendix A may be amended as mutually agreed
as result of such changes and/or additional requirements.
7. The Division shall, at its sole expense, maintain workers' compensation insurance coverage with
Worksafe NB and will comply with all Occupational Health and Safety laws and regulations. The City
of Saint John shall ensure that the parking enforcement staff assigned to the City of Saint John will be
advised of all ongoing health and safety issues and concerns related to their employment.
The City of Saint John will appoint an official as the main point of contact to whom the Commissionaire
Site Supervisor will receive direction / work instructions related to the duties of the Commissionaire
Members assigned.
9. The Division's personnel may only drive a City of Saint John vehicle if so authorized by the City of
Saint John and the Division. The Division covenants and agrees to maintain commercial general liability
insurance including fidelity insurance for all Services delivered hereunder in the aggregate amount of
not less than two million ($2,000,000.00) dollars.
10. Should any Commissionaire member not perform their duties to the satisfaction of the City of Saint
John Parking, the Division will, at the earliest opportunity, provide a suitable replacement.
11. The scheduling of personnel shall be determined by the Division provided that the Services are
delivered as required hereunder and to the satisfaction of the City of Saint John.
12. The Division shall indemnify, defend and hold harmless the City of Saint John and its personnel,
directors, officers, administrators, successors and assigns, from and against any and all claims of
whatever kind arising from the Division's delivery of the Services including bodily injury (including
death) and /or for damage to or destruction of tangible property caused by the negligence, intentional
misconduct or other tortuous act or omission of the Division or its personnel, except to the extent caused
by negligence or willful acts or omissions of the City of Saint John.
13. This agreement shall enure to the benefit of and be binding on the parties hereto, their Heirs, Successors
and Assigns respectively, but may be terminated upon either party giving to the other party thirty (30)
days notice in writing.
14. Each party is acting as an independent contractor and not as an agent, partner or joint venture with the
other party for any purpose. Neither of the parties or any of their representatives or members are, or
shall be deemed for any purpose to be, an employee or agent of the other and neither party shall have the
power or authority to bind the other party to any contract or obligation.
-2-
!E:3
15. This Agreement shall be governed by and construed in accordance with the laws of the Province of New
Brunswick. This Agreement constitutes the entire agreement between the parties with respect to the
subject matter of this Agreement. This Agreement supersedes any and all agreements, understandings
and representations made between the Parties with respect to the Services and any other matter
described herein prior to the date this Agreement is executed by the parties. No provision of this
Agreement shall be amended, except by a further written agreement between the Parties. No waiver of a
provision of this Agreement shall operate as a waiver of any other provision or as a waiver of the same
provision on another occasion. This Agreement may be executed in several counterparts and by
electronic signature, each of which so executed shall be deemed to be an original and such counterparts
when taken together shall constitute one and the same original agreement which shall be bindings on the
parties.
Signed and Delivered in the presence of:
Name and Title, (print)
City of Saint John
Name and Title, (print)
City of Saint John
Signature
Signature
i
I
Robert (Bob), Chief Executive Officer
Canadian Corps of Commissionaires N.B. & P.E.I. Division, Inc.
Cinnamon mon Savoie, Head of Client Sales & Services (Witness)
Canadian Corps of Commissionaires N.B. & P.E.I. Division Inc.
Date
Date
►�
— r'�'
Date
FC b. 2 0 120 2-t
Date
APPENDIX A
CITY of SAINT JOHN - PARKING
Position
Peel Plaza & Market Square
Parking Enforcement - Meters
Parking Enforcement Officer
(Evenings)
Parking Enforcement
Supervisor
Cmre.
Level
B
Charge Rate OT Rate
Current
Charge (April 1, (if applicable)
2024) (April 1, 2024)
$22.10 $24.01 $32.26
Public Holiday Rate
(if applicable)
(April 1, 2024)
$36.01
4
$24.40
$26.20
$32.26
$39.28
1.3
$23.91
$25.98
$32.26
$38.96
2.3
$24.22
$26.31
$32.26
$39.46
3.3
$24.97
$26.96
$32.26
$40.43
3.3
$24.97
$26.60
$32.26
$39.28
5.2 '
$28.79
$30.66
$32.26
$45.28
-4-
50
COUNCIL REPORT
M&C No.
2024-058
Report Date
February 28, 2024
Meeting Date
March 04, 2024
Service Area
Utilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Council
SUBJECT. Regional Development Corporation Funding Agreement: City of Saint
John — Outdoor Ice Rink and Seating (Construction Funding)
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
Chief Administrative Officer
Gerry Mattsson
Ian Fogan/Michael Baker
J. Brent McGovern
RECOMMENDATION
It is recommended that the City enter into an agreement with the Regional
Development Corporation (RDC) for funding to complete the construction of the
Outdoor Ice Rink and Seating, which is included within the Public Space at Market
Slip and Harbour Passage Extension project, in the form and upon the terms and
conditions as attached to M&C No. 2024-058; and that the Mayor and City Clerk
be authorized to execute the said Agreement.
EXECUTIVE SUMMARY
The purpose of this report is to seek Council's approval to enter into an Agreement
with RDC for funding under the Province of New Brunswick Community
Development Fund to complete the construction of the new Outdoor Ice Rink and
Seating being constructed as part of the Public Space at Market Slip and Harbour
Passage Extension project.
PREVIOUS RESOLUTIONS
M&C 2021-051: February 22, 2021 — Utility and General Fund — Revised 2021
Capital Programs approved.
February 22, 2021: M&C 2021-045 - Architectural Services: Loyalist Plaza & Fundy
Quay Harbour Passage Extension, approved.
December 20, 2021: M&C 2021-366 - Contract 2021-083001T: Public Space at
Market Slip — Site Demolition, approved.
August 22, 2022: M&C 2022-272 - Final Contract Value 2021-083001T: Public
Space at Market Slip — Site Demolition, approved.
51
-2-
August 22, 2022: M&C 2022-273 — Contract 2022-081201T: Public Space at
Market Square & Harbour Passage Extension, approved.
April 3, 2023: M&C 2023-089 — Public Space at Market Slip — Supply of Thermal
Wood Handrail and Stainless -Steel Posts & Accessories, approved.
July 24, 2023: M&C 2023-180 - Final Contract Value Contract 2022-081201T:
Public Space at Market Slip & Harbour Passage Extension, approved.
January 22, 2024: M&C 2024-018 - Public Space at Market Slip — HVAC,
Mechanical, Electrical & Sprinkler Installations for New Enclosed Patios, approved.
REPORT
RDC will reimburse the City for a portion of the City's costs related to the
construction of the Outdoor Ice Rink and Seating associated with the Public Space
at Market Slip and Harbour Passage Extension project. The City has been
approved for a financial contribution in the amount of 30% of the eligible
expenditures or $475,000 toward the services required to execute the
construction of the Outdoor Ice Rink and Seating as designed. As per the
agreement, all claims must be received by RDC prior to March 31st, 2024.
The Outdoor Rink and Seating is part of the Public Space at Market Slip and
Harbour Passage Extension project. Construction of an outdoor skating rink in
the downtown core, which can be used in many weather conditions, will bring
people together in a public area during the winter months.
It is anticipated that the construction of the Public Space at Market Square will be
completed in summer of 2024.
STRATEGIC ALIGNMENT
The project aligns with Council's priority to BELONG and PERFORM as it will
improve recreation programming while improving users' quality of life by
providing an outdoor ice pad in the Central Peninsula. Putting the ice pad at Ihtoli-
magahamok, The Gathering Space, will bring people together in a public area
during the winter months. In addition, through exploring funding opportunities
such as the RDC funding, the City leverages viable opportunities to include new
infrastructure.
SERVICEAND FINANCIAL OUTCOMES
Under this agreement, the City of Saint John will receive a total financial
contribution in the amount of 30% of the eligible expenditures or $475,000.00
61
-3-
towards the project. The City has already secured ACOA funding in the amount of
$300,000.00 and Canada Community Building Fund (CCBF) funding in the amount
of $535,000.00 for the Outdoor Ice Rink and Seating. The remainder is funded
through City and Other share funding.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The RDC Contribution Agreement has been reviewed by the General Counsel's
office and no concerns have been noted.
ATTACHMENT
1) Project No: 17106 — Agreement with the Regional Development
Corporation for funding under the Province of New Brunswick
Community Development Fund for the City of Saint John — Outdoor Ice
Rink and Seating.
6V
New.�Nouveau
Brunswick
C A N A D A
January 26, 2024
Her Worship Donna Reardon
Mayor of The City of Saint John
P.O. Box 1971
15 Market Square
Saint John, New Brunswick E2L 41_1
SUBJECT: Project No.: 17106
Project Name: The City of Saint John — Outdoor Ice Rink and Seating
Dear Mayor Donna Reardon:
We are pleased to inform you that the above -noted project has obtained support from the
Regional Development Corporation (RDC). A financial contribution up to $475,000 for The City
of Saint John (the Applicant) has been approved for this project. Eligible costs and funding for
this project are described in Appendix A.
Financing Conditions
The Applicant must provide confirmation to RDC that all other financing has been obtained prior
to release of any funds for the project.
Reimbursement Procedures
Claims for reimbursement of the contribution must be supported by copies of invoices and proof
of payment of those invoices on forms herein provided. Electronic copies may be obtained at:
www.qnb.ca/rdc.
All payments will be made by electronic funds transfer. Please complete the attached Direct
Deposit Service form.
All claims must be received by RDC on or before March 31, 2024.
Regional Development Corporation/Societe de d6veloppement regional
P.O. Box/C.P. 6000 Fredericton New Brunswick/Nouveau-Brunswick E36 5H1 Canada
www.gnb.ca
54
Terms and Conditions
1. No public announcement of funding or milestone events such as official openings and
ribbon -cuttings shall be made by the Applicant without the prior written approval of RDC.
2. The Applicant shall not change the project scope, purpose or eligible costs without prior
written approval of RDC.
3. RDC may refuse further disbursements if there is a materially adverse change in the
financial position of the Applicant or status of the project.
4. The Applicant shall not sell or dispose of any assets purchased under this agreement for a
period of 36 months following the completion of this project without prior written approval
from an authorized representative of RDC.
5. The Applicant shall keep, for 36 months following project completion, all accounting books,
records and statements pertaining to project costs and make these available for auditing
and provide any statistical data required by RDC.
6. The Applicant shall allow any authorized representative of RDC reasonable access to the
project site(s) and information.
7. The Applicant shall indemnify and save harmless the provincial government from and
against all claims, demands, losses, damages, costs of any kind based upon any injury to
or death of a person or damage to or loss of property arising from any willful or negligent
act, omission or delay on the part of the Applicant or its servants or agents in carrying out
the contract.
8. The Applicant must adhere to all labour and environmental laws and regulations.
9. No Members of the Legislative Assembly, their staff, or their immediate family members
shall be a party to this project or derive any benefit arising therefrom.
10. Information and documents provided to RDC may be subject to release under Right to
Information and Protection of Privacy Act.
11. RDC acknowledges the obligation to make the required payments under this agreement.
However, payment of this contribution is subject to appropriation of sufficient funds by the
legislature of the Province of New Brunswick.
12. Any costs incurred prior to April 1, 2023 are not considered eligible expenses under this
offer.
6191
If you are in agreement with the terms and conditions of this offer, please sign and return it and
your Direct Deposit Service form to RDC at rdc-sdr(o)-gnb.ca. Please note that failure to do so
within 45 days renders this offer null and void.
All inquiries with respect to the project are to be forwarded to Francine Scott at 476-0608 or
francine.scott@gnb.ca.
We look forward to the successful completion of this project.
Sincerely,
/JoelDickinson
President
Enc.
cc: Hon. Rejean Savoie, Minister responsible for the Regional Development Corporation
Francine Scott, Project Executive
This offer accepted on behalf of
The City of Saint John for
Project: 17106 — Outdoor Ice Rink and Seating
Mayor:
CAO:
Date:
67�
Appendix A
Project 17106
The City of Saint John - Outdoor Ice Rink and Seating
Total Approved Contribution
2023-2024 Community Development Fund $475,000
Project Total: $475,000
Regional Development Corporation will reimburse 30% of eligible costs up to the total approved contribution.
Eligible Cost(s)
Design Cost (rink & building) (after April 1, 2023)
$59,775
Building Structure
$402,407
Seating
$227,700
Lighting, Power & Controls
$55,190
Chiller
$133,113
Chiller & Equipment Installation
$165,000
Ice Rink Pad
$603,241
Landscaping
$7,305
Zamboni Concrete Pad
$19,347
Zamboni Building
$80,000
HST (eligible)
$75,128
Total
$1,828,206
Ineligible Cost(s)
Design cost (rink & building) (before April 1, 2023) $50,000
Building Structure (before April 1, 2023) $112,443
Chiller (before April 1, 2023) $46,287
Total
$208,730
The portion of Harmonized Sales Tax (HST) refunded by Canada Revenue Agency is considered ineligible.
61FA
BRegional Development Corporation Claim No:
rews/Nunswick P.O. Box 6000, Fredericton, New Brunswick E3B 5H1
Nouveau
Community Development Fund Final Claim:
List all eligible project costs with invoices and cheque numbers on this form. Include a copy of each invoice and proof of
payment. Failure to record and support each cost will cause a delay in processing.
Project !umber:
Project Name:
17106
The City of Saint John- Outdoor Ice Rink and Seating
Description of costs
Name of Supplier
'Cheque
No.
Cheque Amount
Invoice
Total'
HST
Total
Eligible & supported costs (total -HST refund)
% of HST refunded by Canada Revenue Aaencv
71.43% - municipality 11 22.33% - university 50% - non-profit organization 100% - other ❑ 0% - none
The undersigned hereby certifies that:
a. the invoices above represent eligible project costs that have been paid in full and the work completed; and
b. no other public financial assistance has been received or is to be received for the part of the project against which this
reimbursement is claimed.
Signature Print Name Date
Title Company Telephone
Eligible & supported costs
Less: previous advance
Add: current advance
9 CITYSJ
Vendor
122320-14-14
122320-14-14
Payment request
For office use only
Claim Reviewer
Project Officer
Payment Authority
4275
account
Date
Date
Claim Auditor
611:3
t
• oVp
�
4°
s cG
0
o w •
,
d °
O
9e
0.
c
0 O
N ed ,
cp
96
E
V bQ
o•
Qi � �
o.o.?
0 •y
3
�
c
x
.�
.� 0Rp
•R
>
CD
o
a ca
.0
Cd
O
o
O
b�A
a�
o
q,1
rVr
M
Z
.yam
A
OD
O, y
N � d
y V
a •o U �
q
> y O
C �
� Gi
0
�•� , ai 'C7 � s0.
�„i � 4� .,,.ter •CS
z�z� o•�
a •ow
LL
¢,O O
O
an
p o y Q'
—CD
d
A
w
A
611%]
COMMON COUNCIL REPORT
M&C No.
2024-068
Report Date
February 28, 2024
Meeting Date
March 06, 2024
Service Area
Strategic Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Azure Ingestion Expenditures
AUTHORIZATION
Primary Author
I Commissioner/Dept. Head
Chief Administrative Officer
Stephanie Rackiey-Roach
I Kevin Fudge
J. Brent McGovern
RECOMMENDATION
It is recommended that Common Council approve the projected 2024
expenditures for Azure ingestion from Bulletproof ULC (Bulletproof) in the amount
of $185,000 plus HST.
EXECUTIVE SUMMARY
The amendment to the Security Information and Event Management (SIEM)
agreement 2019-080601P, approved by Council on January 10, 2022, identifies the
need for Azure ingestion with the migration to the Microsoft Platform in 2020.
The SIEM and related Security Operations Centre (SOC) is a critical component of
the City's cybersecurity program. Pricing was not included in the amended
agreement for Azure ingestion. Projected 2024 annual costs for Azure ingestion
for all information technology users and infrastructure including critical public
infrastructure (SCADA) is estimated to be $185,000 plus HST. As per the City's
Procurement Policy, this annual expenditure exceeds the Chief Administrative
Officer's $150,000 spending authority and necessitates approval of Council. Costs
for Azure ingestion have been accounted for and approved as part of the 2024
Information Technology (IT) General Fund and Saint John Water Utility Fund
operating budgets.
PREVIOUS RESOLUTION
RESOLVED November 18, 2019, as per submitted report M&C 2019- 307: Security
Information and Event Management (SIEM) Contract Award [2019-080601P],
Common Council approve the following:
1. The City enter into a three (3) year Agreement with Bulletproof Solutions
ULC for Security Information and Event Management (SIEM) Software as a
Ais]
-2-
Solution (SaaS) and 24/7/365 Security Operations Center (SOC) Monitoring
with an option for two (2) additional two (2) year extensions.
2. The Mayor and Common Clerk be authorized to execute the necessary
contract documents; and
3. Common Council pre -approve the funds allocated in the draft 2020
General Fund Operating budget required to award the contract.
RESOLVED that as recommended by the Committee of the Whole having met on
January 10th, 2022 Common Council approve an amendment to the 2019-
080601P Security Information and Event Management (SIEM) Agreement in the
form as approved previously on November 18, 2019 with Bulletproof Solutions
ULC for the purpose of providing SIEM services to the City, which shall be effective
as of January 1, 2022 and end on November 18, 2022, and that the Mayor and City
Clerk be authorized to execute any document ancillary thereto or necessary to
affect the transaction.
REPORT
In 2020, the City's Security Information and Event Management (SIEM) system was
updated to work with the Microsoft Office 365 environment. This system
enhances cybersecurity with the ability to monitor at the user level. This is
particularly important as most cyberattacks result from end user activities
globally.
As a cloud solution, the City is responsible for additional costs related to Azure
ingestion. Azure is a cloud computing platform run by Microsoft. It offers access,
management, and the development of applications and services through global
data centers. Costs are based on the number of users and the amount of
infrastructure within the Azure environment.
The Service Enhancement Security Information and Event Management (SIEM)
agreement for contract 2019-080601P that covers the initial term of three (3)
years, with an option for two (2) additional two (2) year extensions, provides
pricing for SIEM and SOC (Security Operations Centre) Services, however; does not
include pricing for required Azure ingestion.
The City works with Bulletproof to validate Azure ingestion and identify areas
where there are unintended spikes in ingestion or traffic. In 2023, the IT team in
support of Saint John Water has on -boarded SCADA infrastructure on to the SIEM
and SOC services, adding another layer of cybersecurity protection to the City's
most critical public infrastructure.
AI
-3-
Azure ingestion is billed to the City on a monthly basis. With the number of users
and infrastructure monitored through SIEM and SOC services and historical costs,
the projected total 2024 annual cost for Azure ingestion is $185,000 plus HST. As
per the City's Procurement Policy, the amount exceeds the spending authority of
the Chief Administrative Officer and is recommended to Council to approve
projected Azure ingestion costs.
STRATEGIC ALIGNMENT
The IT Team works with Bulletproof to optimize and monitor Azure ingestion to
identify efficiencies and cost savings. This coordination with the vendor aligns
with the strategic goal of Accountable and Council's priority of Perform, ensuring
a focus on continuously improving as a high-performance public service
organization and ensuring the safeguarding of the City's network infrastructure
and corporate data.
SERVICEAND FINANCIAL OUTCOMES
For Azure ingestion in 2023, IT spent $142,800.55 plus HST of which $3,300 plus
HST was paid for out of the Utility Fund for SCADA. In 2024, the estimated total
consumption cost is projected to be $185,000 plus HST. Of that estimated
ingestion costs, 9% (estimated about $17,000 plus HST/year) will be covered by
the Utility Fund for SCADA. This expenditure was accounted for and approved in
both the IT General Fund and Saint John Water Utility Fund 2024 operating
budgets.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The Strategic Procurement Team has been consulted on how to proceed with the
Azure ingestion expenditures and support the recommendation being put forth.
ATTACHMENTS
N/A
I'
Staff Recommendation for Council Resolution
Property: 1 Bayard Drive
Public Hearing, 1" and 2nd Reading: March 4, 2024
Item
Required:
Recommendation
(Y/N)
Municipal Plan
No
Amendment
Zoning By -Law
Yes
That Common Council give 1St and 2nd reading to an
Amendment
Amendment to the Zoning By-law which rezones a parcel of
land having an area of approximately 2,737 square metres,
located at 1 Bayard Drive, also identified as PID 00015610,
from Major Community Facility (CFM) to Urban Centre
Residential (RC).
Other
No
3rd Reading: Tentative date March 18, 2024
Item:
Required:
Recommendation
(Y/N)
Municipal Plan
No
Amendment
Zoning By -Law
Yes
That Common Council give 3rd reading to an Amendment to
Amendment
the Zoning By-law which rezones a parcel of land having an
area of approximately 2,737 square metres, located at 1
Bayard Drive, also identified as PID 00015610, from Major
Community Facility (CFM) to Urban Centre Residential
(RC).
Recission of
No
Previous s. 39/s.
59 Conditions
Section 59
No
Conditions
Section 59
No
Agreement
Section 131
No
Agreement
Other
No
W
PLANNING ADVISORY COMMITTEE
'V1
February 22, 2024
The City of Saint John
Her Worship Mayor Donna Noade Reardon and
Members of Common Council
Your Worship and Councillors:
SUBJECT: Rezoning Application
1 Bayard Drive
On January 8, 2024, Common Council referred the above matter to the Planning
Advisory Committee for a report and recommendation. The Committee
considered the attached report at its February 21, 2024 meeting.
Yeva Mattson, Planner with Growth and Community Services, appeared before
the Committee and provided an overview of the proposed Rezoning. Responding
to questions from the committee regarding landscaping, she explained that there
are landscaping standards in the Zoning By -Law and that with much of the
proposed site currently hardscaped, any landscaping would be seen as an
improvement to the site.
Michael Wowchuk, the proponent, and Jill Higgins, the architect, appeared to
speak in favor of the application and agreed with staff recommendation. When
questioned by the Committee Jill Higgins project confirmed they would have a
landscaping plan that shows landscaped improvements to the site. Mr. Wowchuk
also further explained their timeline when asked, stating they hope to have the
project completed by January 2025.
No other members of the public appeared before the committee to speak in
favour or opposition and no letters were received regarding the application..
RECOMMENDATION:
1. That Common Council rezone a parcel of land having an area of
approximately 2,737 square metres, located at 1 Bayard Drive, also
identified as PID 00015610, from Major Community Facility (CFM) to
Urban Centre Residential (RC).
Page 1 of 2
64
Jill Higgins 1 Bayard Drive February 22, 2024
Respectfully submitted,
I- �Irj;��/
Brad Mitchel
Chair
Attachments
Page 2 of 2
65
The City of Saint John
Date: February 15, 2024
To: Planning Advisory Committee
From: Growth & Community Services
Meeting: February 21, 2024
SUBJECT
Applicant: Jill Higgins
Landowner: Micheal Wowchuk
Location: 1 Bayard Drive
PID: 00015610
Plan Designation:
Medium to High Density Residential
Existing Zoning:
Major Community Facility (CFM)
Proposed Zoning:
Urban Centre Residential (RC)
Application Type: Rezoning
Jurisdiction: The Community Planning Act authorizes the Planning Advisory
Committee to give its views to Common Council concerning
proposed amendments to the Zoning By-law. Common Council will
consider the Committee's recommendation at a public hearing on
Monday, March 4, 2024.
EXECUTIVE SUMMARY
The applicant is applying to rezone the site at 1 Bayard Drive from Major Community Facility
(CFM) to Urban Centre Residential (RC) to convert a former institutional building into a multi-
unit residential building. The applicant is proposing to create 25 units in the existing building with
an addition of 8 units to the rear of the building in a future phase. Approval of the application is
recommended.
Page 1 of 5
66
Jill Higgins 1 Bayard Drive February 15, 2024
RECOMMENDATION
1. That Common Council rezone a parcel of land having an area of approximately 2,737
square metres, located at 1 Bayard Drive, also identified as PID 00015610, from Major
Community Facility (CFM) to Urban Centre Residential (RC).
DECISION HISTORY
On November 14th, 1983, this property was rezoned from "RM-1" Three Storey Multiple
Residential to "IL-2" Major Institutional.
ANALYSIS
Proposal
The applicant is proposing to rezone the subject site to Urban Centre Residential (RC) to allow
for the conversion of the existing institutional building into a multi -unit residential development.
The rezoning would allow for the creation of 25 units within the existing structure, with a future
phase planned to establish an addition which would include another 8 units. This development
would include interior amenity space in the form of a lounge and a community room, as well as
all required parking and landscaping to meet the zoning standards. The building was formerly
the offices for the Roman Catholic Diocese of Saint John.
Site and Neighbourhood
The subject site is located on the Central Peninsula in the Waterloo Village neighbourhood. The
immediate neighbourhood is a mixture of residential, institutional, and commercial uses. The
residential uses in the neighbourhood and in the broader Central Peninsula are largely zoned
Urban Centre Residential (RC), which allows for a diverse range of residential building
typologies including apartment buildings and townhouses. The other predominant zoning in the
area is for Community Facilities (CFN and CFM) which supports a variety of uses including
places of worship, the hospital, service clubs and crisis care facilities.
The broader surrounding area is characterized by having a mixture of land uses that supports a
diverse range of housing typologies with varying densities, commercial uses, major employment
centres, and community facilities uses, including the St Joseph Hospital across the street from
the proposed development.
The subject site is accessible by a variety of transportation options. The area is served by Saint
John Transit Routes 1, 21, and 23, with transit stops for Route 21 and 23 located across the
street near St Joseph Hospital and transit stops for Route 1 within 200 metres of the property.
Routes 21 provides connection between the South End and St Jospeh Hospital while Route 23
provides connection to the North End and Crescent Valley. Route 1 is an East to West
connector that stretches from the Lancaster Mall to the East Side shopping centres.
Page 2 of 5
67
Jill Higgins 1 Bayard Drive February 15, 2024
Both sides of Bayard contain sidewalks which facilitates pedestrian movement and connects to
the wider pedestrian network. The site benefits from its location that is walkable to community
and government services, medical care, retail and recreation options.
Municipal Plan and Rezoning
Municipal Plan and Central Peninsula Secondary Plan
The site is designated as Medium to High Density Residential in the Municipal Plan. An analysis
of the proposal with respect to the relevant policies of the Municipal Plan is provided in
Attachment 2. The proposal conforms to the policies established within the Municipal Plan,
which supports the emphasis on the provision of higher density housing forms.
The density target for this area is 45 units per net hectare but this is based on the intensification
area as a whole, not on a property -by -property basis. The proposed redevelopment of an
institutional use to a residential use helps increases the overall neighbourhood density towards
the target established in the Municipal Plan, and it is undertaken in a way that reactivates an
underutilized property.
The proposed development is also compatible with the vision established within the Central
Peninsula Secondary Plan, as the proposed development:
• Is an example of an adaptive reuse of an existing building, which is a sustainable
method of development.
• The existing building is of appropriate height and massing for the neighbourhood.
• The proposed development protects the pedestrian street level experience by being of
appropriate scale and by enhancing pedestrian movement through new walkways.
The proposal represents an opportunity to support additional density while retaining the
community character, as the proposed development utilizes an existing building and the
placement of the proposed future addition would be located to the rear of the existing structure.
As this is an existing building, it conforms to the neighbourhood context for scale, massing, and
height.
From the analysis of the proposed development for alignment with the Central Peninsula
Secondary Plan as well as the Municipal Plan Policies (Attachment 2), staff are of the opinion
that the proposed development achieves the intent of the Municipal Plan based on the proposed
residential use.
Zoning
The Urban Centre Residential (RC) zone accommodates a range of medium -density residential
uses ranging from a single -detached dwelling to multi -unit buildings. The RC zone is compatible
with the surrounding development pattern and would allow for the adaptive reuse of the existing
building as a multi -unit residential development. The proposed 25-unit development, with a
future addition of 8 units, aligns with the regulations established for the RC zone within the
Page 3 of 5
68
Jill Higgins 1 Bayard Drive February 15, 2024
City's Zoning By-law. This includes the provision of the required onsite parking spaces to
support the dwelling units.
Section 59 Conditions and The Affordable Housing Action Plan
The proposed development of multi -unit residential in an existing building, with a small-scale
addition would be low impact on the neighborhood. With the adoption of the City's Affordable
Housing Action Plan, staff are looking at supporting projects that "permit/encourage various
innovative housing models to help expand the supply of housing". As this development is
occurring in the Waterloo Intensification area, where density is encouraged, staff are supportive
of the conversion of a previously institutional building into multi -unit residential without proposing
any section 59 conditions.
While the applicant has proposed to rezone to Urban Centre Residential to accommodate the
residential use, staff undertook an assessment of the existing building and property to determine
if there would be existing capacity for a possible unit increase in the future. If a proposal were to
be brought forward to increase the unit count above the proposed 33-units, it would be subject
to the standards established in the RC zoning, as well as being required to meet the
requirements of the National Building Code of Canada. The owner would also be required to
apply for a Change of use Permit which will allow Building to review floor plans and conduct an
inspection of fire separation and safety.
While the existing building has a large footprint and lot size, it has a limited capacity for parking
and amenity space. In the future, any expansion of residential use may require variance
applications that require a staff review, which acts as mechanism to ensure appropriate
development on the site.
Staff recommend not requiring any Section 59 conditions to restrict the site as the requirements
of the Zoning Bylaw and the Building Code act as structures to limit the development of the site
beyond the existing or future use.
Statements of Public Interest
In conjunction with land use planning initiatives implemented by the Province of New Brunswick
associated with local governance reform, the province enacted the Statement of Public Interest
(SPI) Regulation under the Community Planning Act in 2022. The SPIs enacted through the
regulation identify the public's interests and priorities for land use planning. Provincial, local, and
regional land use planning initiatives and regulations such as Rezonings are required to align
with these statements.
Staff undertook an internal review and ensured that the recommendation for the rezoning
aligned with these statements.
Conclusion
The proposed rezoning to permit the development of 25 residential units in the existing unit, with
a proposed future addition that would contain 8 units, aligns with the policies established in the
Page 4 of 5
69
Jill Higgins 1 Bayard Drive February 15, 2024
City's Municipal Plan and conforms to the City's Zoning By-law. The proposed rezoning will
facilitate the use of the property as a multi -unit building that conforms with other residential uses
in the neighbourhood. Staff are recommending approval of the rezoning.
ALTERNATIVES AND OTHER CONSIDERATIONS
No alternatives were considered.
ENGAGEMENT
In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to
landowners within 100 metres of the subject property on February 5, 2024. The public hearing
notice will be posted on the City of Saint John website on February 8, 2024.
APPROVALS AND CONTACT
Manager
I Director
I Commissioner
Jennifer Kirchner, RPP, MCIP
I David Dobbelsteyn
I Amy Poffenroth
Contact: Yeva Mattson
Telephone: (506) 721-8453
Email: yeva.mattson@saintjohn.ca
Application: 24-0018
APPENDIX
Map 1: Aerial Photography
Map 2: Future Land Use
Map 3: Zoning
Attachment 1: Site Photography
Attachment 2: Municipal Plan Policy Review
Submission 1: Site Plan
Page 5 of 5
70
V/
.C:
O
N
0
L
co
co
W
\,=W
CE
C
Y
T
o_
>
In
O
0
E
U) 6
(D U
O
O
O
U
U
�
U
U)
V
C7
L
a
LO
N
m
N o
o
o
o
0
0
C7
O
O
N
O
O
r
m
W
O
O
x
x
m
c� —i LL LL
U U U U
O)
O
O
N
2 U U
of of U
j
c U)
C U
co d
Ln C15 >+
M
) Q
n o
co
d
N
O
N
r-
'W'^
V!
co
J
N
L
H
\W
r)
co
co
m
E
o
Y
U
>
N
O
W
O
?
U m
0 U
O
O
U
U
_T
U
0
a
m
U
U
L
Q
N
m
IN o
o
0
—0
O
O
N
O
m
W
O
O
m
N
O
O
W
N
W
co
O
6
M
N
O
N
W
U)
D
J
N
LL
V
CJ
a)
U)
Eu
L
a)
O
U
u
T
1
L J
1y
T
-
N
>
NO
0
E
! 6
CD U
O
p
o
U
°
T
�
U
°
�
U
U
V
C7
m
a
LO
N
m
nj c�
0
v
o
0
o
m
0
m
C7
O
O
N
O
O
`m
W
O
to
x
x
m
i
7
O
Ln
4
M
N
O
N
7�=i7
ATTACHMENT 1: SITE PHOTOGRAPHY
Subject Site from Access (looking North) — front parking near entrance with rear parking below to right side of
image
Subject site from Bayard Drive (looking North-east)
74
Bayard Drive and Access to the site (looking West towards St Joseph Hospital)
Facing towards Waterloo Street from subject site (looking South)
01
a)
o
�
.4
a)
sao
.LQs
a)
>'
7
C
� �
0
a
+�
s
to
c
a
a) 4�
O}
s
4'
7
~ u
i
4-
a)
a)
c
_
a) c C
s O a
-C
a)
—
O�
d
O
s
c
M m
m
+�
c
H
CL a)
c
v
M
—
+s
O
a)
co
�_
x
co
v�
•c
ao 3
c
c
U
,E
O
O
=
s
co
C
4�a)
4�
4�
E
c
CL
n
a)
-0
4'
N N Ou
0
M
�
+.+
-0
s
u
=
i
0
4�
s
ao
m
o
a
a°0
i
s a a)
a>i
`°
Q
v�
a
N
s
co
+' x
-a
�
O
�
�
•c � �
o°
s
o
°°
Q
3 co
o
c
c m
a
o
E
c
c
co c
E
0
a
a
+�
0
ems'
°
co
s
E
E
+'
I, -Z
f 6
c
,
o
a) c C '
f6
E
an
v�i
>
1 M0
c
c
a
N
>
X
a)
4-1a)
a
a)
a) o
o
o
4 c�
Q
C°
>
-0
E �
C
4-1
+�
C
m
o
0
-0
'a
a
o
C
C
OO L
c
a
m
a)
co
o
.2
xi
x
-a
°
°c
U
o
ca
T
ca
a
w a)
>
a)
C
a
0
a)
a)
n
3 '°)
�,
a
m
t
a)
n co
E
C
to
H
2 u
u
H>
a
H
6 E 0
'0
H
U
H
a
a)
s
4-1V
+'
s "
w 0
3
a
c
x
s Q
a)
co
U
�
a)
co
°A
s c
�
co
E
�
+�
s
� c
"
C
Q
O
'a
4-1 -00
U +J
u
0
4-1i 0 '
.a)
o
p
0
C
C:0
a)
a i
-
a
U
O
>' 4,
a >' N
�„
+'
O
M
c
O
a)
a
4-1a)
s
s
-a E
co
i
s
>
4-1
n3
C
ca E_
vi
o
0
s
a
s
In 16c E
o
ai
4.
s
co
c
a)
co
0
°�
°)
U
c
o
ao
a)
s
+�
5
0
0
s
0
-a s
u
v, c s
a)
o
i
U
a)
4�
o
>
c
1
3 a)
c
3
a)
c
4� a)
c+
+' o
0 ai +)
a)
°)
4 �
f 6
co
E
0
• +�
°)
aa)
a)
o
s
c
=
3
0
U�
E
c
a)
a
6
c
a)
0 s
E.
m a) "
c" N
o
a)
=
ca
E
c
c co
�
a)
0
E c
a a)
4-1
a)
s
+�
m
e
'x
o-
c
s
+�
o an
x s
>
+'
co
U
u
4-1
0
w
`U' c
+'
s °' 0
L)
(A
cco
mo
c
E
c
-°X
U
3
C
dA a) 0
a)aa) s
°)
`�°
s
o
E+ a)
s
u
>
m
dA -a
U
4-
C—
ao
3
+'
s
m
a m
a)
-1
(;
a) C
s co Q
+
o
O
a
a)
s
u
4 a
U
c
+�
s 2�
a)
+ s
a)
'a
a)
�
a)
-a
3
4
4-1
D
a
0
s
D
a)
0
D
u
co
C
w a)
-0
m
d 0
Co
E
3 .`�
+,
O
m
C
w a 0
m
a
'C
m
0
n
c
a)
to
2
co
I—
a)
— Q
U
C
O
-a
O
s
a 4
4-1as-�
f0
a)
U dA
v, 4'
i
0 C
Q
i a)
O C
v,
VI C
s a
Q
CL
f0
4, O
c
p
4,
a; 3
�,
O
i
U
0
C a)
C
C
f6
O s
U 4,
4' C
C
a)
s O
U
(6
a) v,
C
4O
O- O
O s
a) a)
—�°� o
+ o C�
a) o
>
4
s
� a
4s n,
�
c CL
a)
U
'c
f6
7
W
C c
CLa)
�
-
m
oaa_
5 c
a) a)
o
s
•°
� �
41
-a
�,
an
a)
o m
�o a)
o M a)
0 C
Q- s
a)
°- s
x a)
p v,
CL
O u
CL
U
a) c
-0
-0
10
H N
H cco a)
co
a)
—
c
C
a)
-a
-a
'
c
w
O
�
a)
c
M `+°
•�
c
c�
+�
a
c
Q
a)
ao
c
cco
a)
o
.�
O
4 �
o
o ai
m
ao s
.o
Z a)
+�
s>
a)
a+
c
a)
U
C
f6
i,,
ca
i 3
p
co
X 'c
a)
a)
U
c
a
a) -a
c
a)
a)
+�
�,
O
a)
c
O a)
c
c"
a)
c
c
a) "
O
E
a) o
m
+�
-0
0
c
p_
p
E
s i
a)
a)
`
s a)
i co
Q
p
s a
c
u
c
a)
v,
a)
O>
p
0
f6
E
a,
co
a)
+'
s
>
C
Q
Q
Q
co
O
4' Q
U
'a _
U
co >
O
Q
'a
,N
C
co
E
C
_
00
us'�
E
QO
a E
41
m
7
0
4-1 =
i
>
O w�
N
'a a)
s a)
0
c
O
C
O
-a
+,
°
+�
v,LO
C
O
v,
C p
vi
a) s
i
s
C
a
.Q
a)
—1
4-1CL
'a
'co
a) �
Q �
� �
a s
u �
hC0 �
O u
�
E
a)
'E
E
0
v,
v,
'
U
to
zCL +�
a)6
a)
C
S a)
C
MOO
s'a
a)
a)
-a
co
a) O
CL
dA dA
U
'aU
Oco
U
F'
7
O
i
v,
+�
>
O
E
s
o
s
E
N
O
s
O
+�
'a 'a
N
�-0
C
OU
-C
=
c
C U
O
s
=
o
c6
i�i,
�
i
+�
C
O
U —
M
a)
s
a) i
E°
C
3
C
a
+�
s
o
a)
�,
a)
C
u
E
U a)
+'
p
}'
z Q
v,
4-1
4s
a)
7
a)
Q
O C
C
Oo
a)
i
O
C
o
O
a-+
Q
Q
>
+�
-a
dA
41 —O
scL
o .0
E
° U
> x
�
> —
E 'a
a)
n
'v,
7
+'
a)
O
00
_
C
co
(6 0
c
C U
a) a)
> c
-a �
iUi,
`n
-a a)
i
O
O_
in
s
a
E
—
cn
a) a)
c
a v,
+�+
C
3°
a-.�76
+�
u
s
0
C7
dA
O
U
O
a)
vi
a)
-a
i
O
°
J as-.�
,C
v,
s
7 Q
O
Q
c0
v,
C
p 7
+�+
J a) co
v, —_
>�
C
'a
uj +�+
y. U
C w
C
as-, co
Q
E
>,
4-1
4 .
�
C
a)
co
7
.�
U
� �
>
to
'v, sv,
T
i) 3
to �
� 4
° §
c i)
a)
j-
to
V s
'�
O
C
c>
'�
-a
co
'C
0O E
� hC0
,_ s .�
C
V
p
s c
�
S
E o
_ Q
}>'
N
'a
30
a)
-a
a)
�
7
�
O
C U a)
-a
+J
7
0
O
C O
~ `—°
N i
O 0
a >
O
4 -� �
i
Q
s U
a Q
�
a
w �
co
ti
ti
> -a
a) s
� o �
Q 4-1 o
ao
a)
s 4�
C
s f
-a
C m
•�
m
co C
s
O O
-a
X C:
dA
� 4
4-
-a
w U
a)
4-
X
a) >
CL a) —
a)
f�
6
a)
p"
fc6 4 ,
> Ou 'a
U
O a
i
C a)O
Ou
Eu
C
O
p
u _a
'a
4"
dA 'a
_Q
p a)
u
a) u
s a)
co 4 '
s
— —_
a)
c a
> "
+� a
'� •°)
'3 3
E s
a a)
i
U
-a
C O
o
v> >
m
LEco
N�
co
C
s
-
u
_ 3
co co
s �
i
a)
3
co
U
co
N
— o
O 0 W
3 U
N
i
=
co
agow
"
p
co
s C
Q
os
3
�76
> f6
s
+'
a)
E a) +n
s a)
o C
Q p
p
NN
1
a)
Q
_ (A7
co
Q In
z
m asi
vi
a) s
s
' o
U co
3
a) us
3
O
pa
°
r i
a
s
a•''
C
3
(6
dA
dA
(6
o
r'
s
°)
ao
s
C
co
0
C
0
f6
FA
a)
�
i
ca
o
a)
+�
u
>
'0
o
u
a)
Ln
U -a
Ou dA
—_ co
-a
>
41
o
N
a)
co
3
s
C
d
u
� co
-a
O
�
C
i
C
+,
'E
,�
ca
�O
0
C
p
Q
�
f6 s
C a
4-
o
O
a;
�
0
'a
3
y
an
'0
�
-a
�
E�
4-1
a
E
()
`°
� �
�
o
C
a)
C�
°
a)
E a)
f6
O O
s
s
co
o
3
ca
c
o�
a)
a4-1 4-1
co
co
0
>
sao
ao
E
ca
ao
u
� �
c
ao a)
E u
a�i
a�i
a)
E
u
a)
ago
s
> p
s
a)
C
s
s
aEi
ao
p
a41
s
o
.�
u
°
>
s>°
C
o
o ao
s—
a—
—>
°A
ao
-a
C
O
C
4-1
a)
N
> a)
O w
+�
co
p
co
-a
C a
-�
—
a)
3
s
co
+�
a)
co
>
s
E
C
-a
co
o
s
s an
io
o
a;
-0
+1
X
—
° CU
C ao
ao
c
c
E
c�
W
c
'�
m
0
a)
C
f6
v o
Eo .s
•�
ao
w
>
W
a)
ao
O
i
O
w
p
S
C
�
f�6 ,N
c
v>
a)
dA
v�
a)
m
m
v�
a)
OL
f0
3
O
r-
c •�
_
ao a)
O
�p
a)
'�
Q
u
C C
EUO
o
a) �
1O
s O
�_
- u
°0 s
c -a 4 ,
3
a)
a)
s
— o
a 4-1s
-0o 0
s 3
+'
+�
s a
o
-a = a)
+' a)
+
s s
O
+�
a) — v�
U 4� U
+,
v� dA
C
U
cp
Ov
4s
7 i a)
O O
•�
C Q fo
co
a)
CO
c 0 s
Ln ai a)
o-a
c O
o>
co 4,
U Q
a)
s
C U
u Eco
i
of c6
-°
co ao
—
o
a)
co uo -a
"s
co Q
4�
c—
c
4�
a)
ao s E
=
c 0
a)
c
s
E
a)
�� 0
o
Q
co
o
4�
O
°s a
aco
4�-0
_ X
0
'u C O
O
C
a) FAO
a�
C
co
i
7
a)
Q
dA O
M C
u
a)
dCa
.- a)
30 4-
E E
>
a) 4' 4�
X
a = Q
a-J
Z 4� co
u
a)
ozs O o`
4' a)
c>
a
Q- C a)
a
s p
a)
O
u
ou
E
i
E -6 _0
a
O
>
'V
U
VI
s ?
s
4.
c
cfo
C
C
+
O p
4' C
p-
4'
c"
`°
f0 a
a
N
O
C
O U
cco a)
i-C
N
a)
>
i
E
Q"
O=
+'
i—
i O
a)
dA
c
+, 4�
dA s
c
'a 3
i
ai
a) Q
a
O
+'
c
-a
c
O
a
s
E�
+' >
O
O C
>
U
co
Q
s
s
U c�6
7
Q
7 N
O
i
Q u
i
E
a)
Q +'
3
s
s +�
a
+�
a) co
a)
co
c E
a)
dA
dA u
co
p>
'c0
N
Q
'a O
C
C
`� 3
E
a)
s
a)
O�
O
O E
co
a
u
O>
0 a)
E
a
Q
v�
c6
p
+�
co
7
C
a
0
Q C
C
a)
`�
•� dA
co `�
O
O
v�
c
qcc
a)
—an
O O
s
-
a)4
aU
—
CZ
o
s
'af
a >iacao)o%
4
O
iUC
OQ
c:
C
4• >
c
C
U
C
C
Qs
X
+O
�aac)o
c
4� o
u
a)
"c
a
-0
O
u
u
CL
4�
c
o
a) o
4�a
c
O
cm
�
a)
6)
a-wu
o
c
a m
c
u
c
4� a)
s
E
CL
-c
u
°c°
o°
s
c
s
>.—
:E c
•5
u
co 0o
a)
c
41
} s
v
a.—
E
-0>
-a
ao
c
>
a
3
o
c
>
U
anC
Q
a)
o
-aC
C
vi
4,
+
a
N
o
a)
. dA
yU
-a O s
i6
co
3ss
-
Op
�C
:�n
C
7
u �O
4�
+� dA
N
cC:
i vUi
'U
rl
C
a)
co
U
v�
c:
i
dA
i a)
co -a
`n
a)
.7
+,
�'
`
ri
4J
s
p
C
CL
O
0
Q
m 'F
+� 0
C
dA
7
U
•�
C
a)
'C
i
a)
a) dA
S C
W
_
41
O
E C
a) a)
+1
C s 4�
W 4� C
O Z
E•y
N
N E
Q
N>
N
O N
41
v
"
s
000
Q C
O
3 u
5
pia
E
E
o co
i C
E co co
7
c a
>.
o u
+, C
0 co
Q
co
a
p
u
a•
C 7
co -0
C
co
O
a
C
w
D
Z�
a)
p
u°
a)
-a
C 'a
cv co co
rn
ti
�
a)
C
+,
-Q 4'
U
O
a)
a)
4�O
U
-C
}
3
-Ca)
a)
co
a
c
O
> C:
a)
°
c
O
Q
4'
O
"
3
>
co
N
a)
Q
fa 4O
f0
a)
-a
to
4
°�°
C
Q
o
>
Q
()
dA
0 0
C
CL
O
ao (6
s
O
i >
p
a) 3
CL
M
7 coo
s f 6
4' v,
—
C U
7
ate,
ate,
a)
(0
O i
-C4
4-
� -a
c
E
co
O
1 a)
o a
ca
a) V
0
-Q
4�
s>
o
C u
n
a)
—
N
O
a) C
E
E
°
-°
3
>
ca
C
O
'�
O
w 3
a) Q
oa
Q
O
CO
4s 4'
y.
Q
> a)
U
4- C
O
"
O
ca
a) a)
dA
to
U 4`
U
C
c0
0 (1)
a�
s
a)
a
° c
3
co
i
_
CL
4'
" a)
N
4�
a) >
a)
-a
s -a
=5 co
a)
V)
a
c
w
E
a)
�,
E a
O
i
06 O
-C+
'n
�_
E
s,
Q
O
°�
°
s to
�
s v
3
co
—
(1) s
a)
s
a)
CL
O
U
C
4+
c
U
>
Q`
'
1
O
c•s
0so
Cl+,
�
-�
6
M
U
Ua+
i 0
i`
}
c0
U
o
Q- -a
co c
Q)
+�
a)
ao
co
O
O 4, a)a)
Ua
C
U+�
a)
C
C co
M
s
c
M
Q-
C
4�
—
c U
�soaac°
)
0
°°
v
4� -a—
o3
M
(1)
� �c
>",
s
(1) a)
°>
�
oc
av;
sU
+
E
O
E
E
o
`
,
1
O�
-a °U
V,
a
3 a)
w
a)
c
M
°
Co>s
°
a'o
o
a)
- a
a
C:
°ao
In
v4
a
E
o
+�a
a)
U
—c
—
cco;
"
o
cIn ��
>
.cco
I
f
(1)
3"
s
�_
M
3
+
—OCL
ca
C
(1)—
w
Q
a) .M
s
E
-
O
N
C
O
f6 a)
a)
m
m
O
C
i o
oa)
s�
C)
Z
a
Qca
O
O
C
ofs
U
p
E°
(.0 In
In
Q
a)
s
s u
f 6
-a
s
ca
'a -a
O u
-a a) m
u
-a
•>
U
7
C
U
C `n
-CO
(a
C
Q
(6 O
C
1
-0
4�
a)
f fo
C
a)
a)
+,
Q
z �
U .E Q
E
f0
(1)
E E
�
>
4�
E
a
UN
NC
aE
-0
a
U
In
C -C
m
Q
>dA
n0IIn
co
s
U
p
OE
Q
a
>
po
O
C 4�
"4
a)
U
0
c34
c
an
)
U
4.
+
In
a
Q
>
ao
° o
s
'> =3
'0�
s
a
o
C7 s
;Ca
ou
aU
u
a)
s
4- Z
O
a
Q
0-
w
O
s Q
a)
C"Lc�
Q
•
.•
u
U a)
U s
f6 +,
0 c
O
+� s
co c +� +�
a
N U N
c
O aA
s a a) c
p
i c 7 c
S i E Z
i
a) 4O
ai0 a) v
ca s a)
s aci
E
O ai -a a)
4� 4, a) >
C Ln o
tabc 'X 1Z C:
O E .Q
as-J
p u
s 4 '
4, 0
4'
— c
ca
aci
E 4� -a
E a)
s c c
c o 4, a) f6
ao E
CL aA a
E c O
> —
-C cco =3 a) 3
i O u
4� —
as
N
s
a)
i
—
E
4�
c c
u
co
3 ca
c
u
a
i
vi co
E
u
c coo a)
p
CL
O
'6
O
'a
'a c
c
a)
ca
s
co
'i
; s
s
c-CL
m O
c0 a)
�
0
a)
3
to
bi
O
co
u
us
E
+p'
4a�;
)
Os
f6
i
�
O
c
i a)
>
a)
—
O
c
U
u
cv c n
Z
CL
6
E
s
a
u U CZ
OiE
-a
c
O
-a
4�
O
a
Q
m"
a)
s
"C
E
c
s
4'
aA
p
a0
4�c
s
C
O
i
'O M O
Z
a)
CL
i
O�
UZ
O
O c0 CL
m
S
S
u
a)
O +
:
Z
-a
u
U 4
a)
a)
>�
u
U
f0
-co
a)
+�
p
an c
�
u
aA a) N SZ
�;
U
E
a)
w
C: c0 c
+�
c6
c
a) > c E
a)
>
U
a)
4 � a)
i c
co
Q
a)
4+
e-1 4, O s
c
:
m
m
aA
>-
>, i
c
4�
i
an
s
s >
4'
m
c
m
m -a
c
-O
-O_
m
6 Q
a)
m c
a)
Q
c
i —
4�
VI c0 N
vi
>
aA
a) c
E
+' E
o
o
O 4�
� CL
�'
3
+� •E
c c 6
s
N
E
s
cn
a
a
0 —
a)
-a � 'a
� �
�
c
w
c
a w U 0 E °'
co
a)
U
u
-t3
c a c
cr
s
�
s
.w
co
a
s
m
ai s
m s m
tab a)
v�
vA
= c
vi
c
+1
a
c
1� i O
s c
s x
c6
a�i E cL
O
.7A a6
4+
a6
4� C
4'
o
4�a-
OS
o s o
ao s
c6
c
�' °°
o a)
s
°-
3
ru .—
�
O
4C'
c a)
u >
- a)
+� 4'
•�
O
7,
� a) �
>,
4J
C
p
a) X
� i0 u
Q
C
p
c6
Q
o
>
N
c 4-
i O
O
s
+� a)
Q
Q
p 7
.>
O a0
4, —
+.+ 0 3
�
a)
asp
1�
a) -a O
+
O
v�
76 O
a 4-
C
a0 i
7
� O
0
x
O
c6
a)
MOu
a)
a) E
u
-0
a0
O
CCL
Mc6
4� Q
c6
c
E
X O
4�
a) ;_
° >
a)
4-1
a °� c
f 6
4�
E 4 O
_
d>
3
O O
a c6
o u
41
u s
Z
+�
a�
�;
o
a)
f
>
a
o
a
O
a
u
C
p
6
M6
Q
-a a)
4-1
E
U a)s>-0
�Oa
>
o�o
Eo
n O
o
4-1CL
O O
+J
c6
c6
M a) 4-1a
s
c
°
a)
O
a
CL
�� o
s
s s
s a)
3
s a) O
s
a
>
O a) a)
H�
H c
H�
H
Q 4� 4-1
c6
U
�
>
0 O
U
C
as-•'
C
c6
S
—
'O
N
U
a) O MO
4'
C
'a
u
4' f6 u
s
0
°
c
a�
u u o
o C
a)
o
ao u
E Q
4�
— f6
c6 .Q
a
°�
E
c6
N s
„
O a)
a�
O ao
4'O
p
U
ao
c6
i
•C
u
O
Q
4CE�
a
Q
O>
s
a
ao
M
+.
o
a)
>O
4
a
uc6
u
a
E
+�po
s
Oco
s
-0
s
E
}�
ao
cU6
ao
c
4�+'
c6
s
+
a;
U M a)
v"i
�: c6
Q
vi
c6 O
0
c
v�
C
a)
s
N
a)
c6
s � v�
a)
co
4�
>
4�
_
4�
f 6 a)
>,
p
u
4� c6
c
E
a) >
OCL
o
c
O
c
3 00
C
O
E
c6
+'
O a)
E
c +,
N
t6
w
Q
4�
+�
O
O
+� c6 E a6
a6 a)
`
U
Q
i
7 a)
p
a0
+�
- v
C 7
0
c
_
a)
i
= a) >
� > i
>
i
Q
C O
s i Q�
M
C
>
Q W
o
Ou
Ou
0 -
u
Q
a) a)
-a
u
c6
i
O i-a
E
f6
4'
s
E
a)
•�
4,
a
O
O a) O
7 p
a)
E
-a c6 ao
>
c
c
O O
c6
00
>-
E >' >
s+
N
O—
E .m ,N
Q
t6
Q
-a
C
c
3
c6 i
a)
c6
c6 +�
as O
3
Y
z +
O
a)
VI s
o
� a) a)
-a c6 .0
a) C
M U
4,
-a
s -a
>
>
a
E
c6
E +�
.� O
o
O
s
+� 3
o
O
f6 c6 '>—
a)
c a) >
s
a)
s a) °)
4- p O
: a;
a) c6
c
a)
O
s O
7
C
7 a)
O
O
O
O
Q
u
>- O
[V a) 6
r4�
CL
Q
o
2 Q
�. O 0>
a E
asT
oU
i i'
(1) (.0=
`a
"a
s
_
COL
•Ua
;Q
u
cn
.—
M.
@
>
§
G
E \ c /
%
}
/ % 9
u
$
2 4
t
e
%
0
ƒ 0 a)§
'[
/ /
/
/ 0 \ f
\
§
/ 2
%
o / 2 5
t
#
2 e % ƒ
2&
u,_
0 0
= e u
t o
�
7
/
e
§
/
0
E f / \
%
/ /
u
) g ±
k
/
ƒ
§
'S E / 9
B
/
.§
e
2
o-0)/
E
>
//
t°f
£
tj
•/
2
§ f
o
° 2 2 ®
/
\
(
E /
o
y
§
U
/
��
k
ƒ \ / k
'
e /
ƒ
/
§
\ 0 0
§
A
4[
/
7ƒ
0
o
0-Ĥ=
0 k 2 k\
/
2
k
o
(
o o
$
e
& 3
/ & &
2
_
/ 5 .:—*
ƒ \
#
s e / e
/
.
"
e m
R
R/ E/
u
5
3 14.:
M.
-
JG�
O
Q
aov
-_
m€ -
v P ts
®o
Wo
2U
o
L
ZO
w
¢
w
K
r
mO
O
K
°
LL
O
O
K
°
LL
o
w
w
K
Q
Z
U W
N Q
Z >
N Q
>
Z
O
LL
K
LL
2
m
Zo Q
O
U
U_
Z
N
Q
Z
N
K
-
Q
W
Q
K
r
Q
O
Q
~
Q
_
> Q Z
F >
❑
O
O
❑
W
Z
Z
K
Q
K
Q
K
Q
K
Q
Q
¢�¢
m ❑ LL 2
Q U U' 2
w w w w w
a >
Z
a
Z
w a
a
r
O
O
O
O
O
K
W
7
Z
W Q
J
W
Z
W Q
J w
w w
W
W
y
O
O
O
O
O
O
g¢ 0
K
(¢¢rye
W
m
° a
O W
W ry y
J o 0 0
rc
a
o w
O W
W
3
rc
3 3
a°
o
o
°
Z
Q e
a
<
Z 41
Q
>>>>>>
O
41
O
41
O
41
O
41
O
o
¢ N
❑ rc
w z
Q
o
w
w
w>>>>>Q W- M
o 0 0 0 0
z w
o
F w
o 0
U U
o¢¢¢
0 o w w w°
° ww
o >>>
W N K
LL �°°°°
o
y
o w
o 0
0
K
w w
0 o
0 0
a
rc
0
O °�
i
LL
M
J>>>
W a
rc u¢i
o
O
a a
u¢i u¢i
w
N
N 'g
a a
o 0
'g
a
0
'g
a
0
'g
a
0
'g
a
0
'g
a
0
a°
a u
0 z
❑
a
a 3 3 3 3 3 0 0 0 0 0
a a a a a a a a a a a
o 0 0 0 0 0 °°°°°
LL LL LL LL LL
Z i n
N
o
iU U u
u°i --
U
U U~
o
LL
D°
o
U
rc
U u°
w
w w
w
w
w
w
w
w°
LL
w w w w w w°°°°°
W W
W W
W
W
W
W
W
W
W
W
W W W W W W W W W W W
Z
2
O
w
W
K
O
w
W
K
O
y
K
O
>
O
F
a
sy
Z
Q
°
K
Z
Z
w
O
Q
4
Z
Q
LL
O
W
LL W
❑ K
O O
O
W
~
W.
O
0 Z
Q
O
Z LL
O
❑
Z
s
W
w
O
Z
OF LLO
Z
O
O
W d
¢:
w
>
W
00 W
W
M
0
m
M LL
?
W
W.
O
'z
¢Z
K
m
W
Z
Q
y Z ❑
Q Z
ZO
U
OU a W
O
Z
W Z ¢
O Q 41
¢
N
❑
Z
F o0
LL
¢
a
¢ ¢
a a
O
y
K
Q
Z
TQ TO
F F
Z
TW
F
Z
T�
w m0
F Z.
Z Z ❑
(9
W
a
W
N
❑ Z F
Q
LL
Q
LL ❑
Z
LL
2
U'
¢
U' U'
❑
Z
Z
O
O
a
Q
a
Q
a
Q
a
❑
Q Q Q 9
d 0 Q °
N
cZ
O K ¢
J
F
LL p
d
2
LL
U
U U
❑
❑
Q
1O
m
w
w
W a
Z
¢ WO
¢ ¢¢ ¢¢
W W
Z
O
Z ❑
¢
❑
¢
d
W
W W
Q
ZO ZO
¢
41
m
Z W w
Z
Q
Z
Q NO ¢
O O
K j j
w
K
Z
Q
O Z
r
W
O
O
p
W
O
W W
O O
W
O
W p
O 7 ❑ 7
O ¢Z¢
O w r
to U U
U
w
° >
w
O to
7
7
w
O LL
w w
LL LL
W W
r
r
r
Q
¢ ¢
¢
¢ K K
p
w K
w O
U
O
O
Q
-
O
u°U,
O
O
O
K
K K
W w
w
O
O
O
w
w
w
w
w 0 O w 2
w
3 N
w ❑
41
¢ ?
Z U
U
a
a
K
a a
a a
a a
a 'Q
'Q
a
a
a
a
a
a
a
U U t°n
a a a a
- 2
uj
>_
Z_
0
J
�
p
U
mLJJ
p
a�aa m mo
a
J
Rai
\F
—
w
w
az
Ln�,.
O
2
.�r..
O
po
U
N
O
Ln
m p
N
L
w
O
c/
N
C1
m
w
2
m e�
T
i
O"
m
O
�Gw
M
Q
aov
4 sm
s
E
M�,�
2 ��wG
-
�S; GS3
S3
®
ill
3
al
plug pC� oo
II
o
LOJ
o
w��rc
Iwo
O
O
O
O
aW So
3o�a
3
111 O �
ED I
v
O �
O
3
3
z
gz� 'a . A!,
4
g 3
W
5
�3 m -
O
O
O
Oz�p
03
pg
w
-44
34 >e.,ecae eP
m
THI
- O
Q
'aw
®� oe
L
. ... .„. ss sa =m o
IMME OEM
MEMO
MOM
O II I O III II O III III O
O II I O III�I OEPN[--] III O
_ I
I I
I 161
I =1
I
I
I
s
C
C
�� m� o� mew Flo mo
f E
f
E
00
00
3LL
W W
w
w
$
s
0
x
gpi
o
-z z
o
f f
a
z z
-EE
EE
E E
E E
E E
E E
E
EE
E
E
E E
E
E E
E E
sf
ss
d
3 3
3 3
3 3
i
�3&
Qo_
94
4�44444
444��4;.4
�qmm
4
4
�Qo
3
-
-
-
-
-
-
-
-
-
-
E F
>>
z z
E x
a x
x z
x s
E f
x
>>
3zE==if
z
-
FF
ss
o80
4
n
z
f s
&g
g o
&
s o&
o
z u
ar
p
so
o
s
o
s o$$000$o
0. 0
z
o
0
z z
-FooF
w
4
F`�-W
�aEz
z z
-ao3�x
w a_
4d.
3
z
__'1^
Z'_
Oo
z
-
Oz
-
°z Oz
- -
�_
z
w0$oo�_
p$ooz0
myW
Wmz
o
-moo$
G3
ao>>
i
m
0
_
>f
o ?
$ s
V$J
0z
a
S'
$ooSogo
o�
g
S S
10I131%3
13A311N3 W35V8
tl3Ntl NOWWOJ
13A31 NOOK ONOJ35
13A31
Oil GIN
13A31
NOOK
H1Nft03
13A31
NOOK
00
SN000
11Nn NOMINI
O N
co N
C^
ON
U
N
Wn
co
U75
U
L
MO
L
m
m
m
r
i
1,
0
a
O
x
a
N
z
0
u
0
a
w
H
•
r�
IL i , �'- rL,�Alp
.4
LJ
EA
m
a
�-o
5 10
0
0
N
� �
A
L
.�
O
J
P1
O
�
c
A
4
A
\
LL
C
U
�
O
�
�
�
O
co
cn
U
O
RCI-
O
N
4--J
• �
O
N
ca
00
4u
`—
,V
�
co
3:
O
O
�
Z
i
U)
U
�
�
.�
N
LL
O
_!
E
N
a.
0
n
U
U
L J
C
co
L
O
N
Cn
(1)
(3)
ry
N
O
e8aoP ntsTShop� o�
I
PAC Application
GROWTH & C 0 M M U N ITY SERVICES
CITY OFSAINTJOHN
CIVIC ADDRESS I APPLICATION # I FEE PAID I Y I N
TYPE OF APPLICATION
❑ Conditional Use ❑ Non -Conforming Use ❑ Similar or Compatible Use Temporary Approval
Application Fee: $350 Application Fee: $350 Application Fee: $350 Application Fee: $350
DETAILED DESCRIPTION OF APPLICATION
Attach site plans, building elevations, floor plans, and other documentation to fully describe the application. The submission of a
preliminary proposal and a Pre -Application Meeting with City staff is encouraged prior to seeking approval. Please contact the One
Stop Development Shop at (506) 658-2911 or OneStop@saintjohn.ca for further information.
►OV CV41 t* 79r, Equ k al o W TAI V POU4
1#4 IV log- rurwl r umtr& t 1
AAiv 7 LkA= 04Z
CAlA WAk F&&ON
lylA Si
ENCUMBRANCES
Describe any easements, restrictive covenants, and other encumbrances affecting the land.
AUTHORIZATION AND CONSENT I
As of the date of this application, I, the undersigned, am the registered owner of the land described in this application or the
authorized agent thereof, and I have examined the contents of this application and hereby certify that the information submitted with
the application is correct i sofar as I have knowledge of these facts, and I hereby authorize the applicant to represent this matter and
to provide anAdition�l il1formation that will be necessary for this application.
r Pr Authorized Agent
Additional Registered Owner
Date Date
The information contained in this application and any documentation, including plans, drawings, reports, and studies, provided in
support of this application will become part of the public record.
PAC Application Form 2021 06 01
` 9191
Develo-plffi'�Oent ShopjPLANNING BUILDING INFRASTRUCTURE�OHN
OneStop@saintjohn.ca Phone:658-2911 Fax:632-6199
General Application Form
GROWTH & COMMUNITY SERVICES
CITY OF SAINT JOHN
LOCATION
CIVIC ADDRESS:
1 .5s NQ, ItO
PID#:
000 IS (a �
LU
HERITAGE AREA: Y / N INTENSIFICATION AREA:
Y / N FLOOD RISK AREA: Y / N APPROVED GRADING PLAN: Y / N
Z)
LL
Q
APPLICATION #:
DATE RECEIVED:
F-
"'
RECEIVED BY:
APPLICANT W 4,
/�
�EL Jh aYc,N� PHONE swob47 0+�
0
Q
MAI LING ADDRESS POSTAL CODE
v, WA" AVV Vzoe SX7
10
CONTRACTOR EMAIL PHONE
4004 F"00 AN n StlrlS i'P'l oC3 a A vo j (unt44"k% • tovM
z
Q
MAI LING ADDRESS
3 ti rwr prp" U� ��•
POSTAL CODE
S J %1 lb Zc1 ZAP
Icni-
J
a
OWNER
VA, 04 p rjo, Wo&4 64u L.
EMAIL PHONE
M I (,Aae • WO w cAu. w+a • cacti
Q
MAI LING ADDRESS
3 (L it SINS &U&q t PAi M
POSTAL CODE
aid 15 Sy
PRESENT USE:
PROPOSED USE:
BUILDING
PLANNING INFRASTRUCTURE HERITAGE
QJINTERIOR
RENOVATION 1 NEW CONSTRUCTION
VARIANCE ESTREETEXCAVATION EHERITAGEDEVELOPMENT
<
Q
EXTERIOR RENOVATION �ACCESSORYBLDG
PLANNING LETTER �DRIVEWAYCULVERT ❑ HERITAGESIGN
H
ADDITION EIPOOL
DPAC APPLICATION DRAINAGE E]HERITAGEINFILL
Q
F-jJ
DECK DEMOLITION
OUNCILAPP EEll WATER & SEWERAGE �HERITAGEDEMO
Y
�CHANGEOFUSE SIGN
SUBDIVISION OTHER OTHER
U
EIMINIMUM STANDARDS OTHER
OTHER
,L
Lew Wr Iu4
z
Z
O Y
It ?� IAn Awwr UALIU
fol't 1
�
M'r U14415 !M
prifte 2
U
v7
w
1-1I consent to the City of Saint John sending tome commercial electronic messages, from time to time, regarding City initiatives and incentives.
General Collection Statement
This information is being collected in order for the City of Saint John to deliver an existing
program / service; the collection is limited to that which is necessary to deliver the program /
service. Unless required to do so by law, the City of Saint John will not share your personal
information with any third party without your express consent.
The legal authority for collecting this information is to be found in the Municipalities Act and
the Right to Information and Protection of Privacy Act. For further information or questions
regarding the collection of personal information, please contact the Access & Privacy Officer:
City Hall Building
15 Market Square Saint
John, NB E21, IE8
CommonClerk@saintjohn.ca
(506)658-2862
The Gty of Saint Iohn�
I, the undersigned, hereby apply for the permit(s) or approval(s),
indicated above for the work described on plans, submissions and
forms herewith submitted. This application includes all relevant
documentation necessary for the applied for permit(s) or approval(s). I
agree to comply with the plans, specifications and further agree to
comply with all relevant City By-laws and conditions imposed.
.1��. eta a u►[1
Applicant Name A
Date
&L 1A , 2D2,3
L.
e8avp�„Lent STShop�
I
Council Application
GROWTH & COMMUNITY SERVICES
CITY OFSAINTJOHN
CIVIC ADDRESS I APPLICATION # I FEE PAID I Y I N
TYPE OF APPLICATION
❑Land for Public Purposes
Release
Application Fee: $350
❑ Section 59 Amendment
Application Fee: $2,650
Non -Conforming Use ❑
Application Fee: $250
Voning By-law Amendment
Application Fee: $2,650
❑ Satisfactory Servicing
Application Fee: $350
❑Zoning By-law Amendment with
Municipal Plan Amendment
Application Fee: $3,700
DETAILED DESCRIPTION OF APPLICATION
Where applicable, indicate the changes to existing Section 59 conditions, zoning, or Municipal Plan designation being
requested. Attach site plans, building elevations, floor plans, and other documentation to fully describe the application. The
submission of a preliminary proposal and a Pre -Application Meeting is encouraged prior to seeking approval. Please contact the
One Stop Development Shop at (506) 658-2911 or OneStop@saintjohn.ca for further information.
�� 0I/A-n WJ W NG L,,Xr 0 �0'N D t O L,67-- & f26U (L40//i k Lo rn Le) l n@ Tb
2C- T c r5 T:rc� Aib--O i4N-4q &-c
N Lr�S IN �iA-e-c= Z,
ENCUMBRANCES
Describe any easements, restrictive covenants, and other encumbrances affecting the land.
AUTHORIZATION
As of the date of this application, I, the undersigned, am the registered owner of the land described in this application or the
authorized agent thereof, and I have examined the contents of this application and hereby certify that the information submitted with
the application is correct insofar as I have knowledge of these facts, and I hereby authorize the applicant to represent this matter and
to provide any additions in ormation that will be necessary for this application.
nj
Regist wne or Authorized Agent Additional Registered Owner
Date Date
The information contained in this application and any documentation, including plans, drawings, reports, and studies, provided in
support of this application will become part of the public record.
Council Application Form 2021 06 01
105
-
JG�
O
Q
aov
-_
m€ -
v P ts
®o
Wo
2U
o
L
ZO
w
¢
w
K
r
mO
O
K
°
LL
O
O
K
°
LL
o
w
w
K
Q
Z
U W
N Q
Z >
N Q
>
Z
O
LL
K
LL
2
m
Zo Q
O
U
U_
Z
N
Q
Z
N
K
-
Q
W
Q
K
r
Q
O
Q
~
Q
_
> Q Z
F >
❑
O
O
❑
W
Z
Z
K
Q
K
Q
K
Q
K
Q
Q
¢�¢
m ❑ LL 2
Q U U' 2
w w w w w
a >
Z
a
Z
w a
a
r
O
O
O
O
O
K
W
7
Z
W Q
J
W
Z
W Q
J w
w w
W
W
y
O
O
O
O
O
O
g¢ 0
K
(¢¢rye
W
m
° a
O W
W ry y
J o 0 0
rc
a
o w
O W
W
3
rc
3 3
a°
o
o
°
Z
Q e
a
<
Z 41
Q
>>>>>>
O
41
O
41
O
41
O
41
O
o
¢ N
❑ rc
w z
Q
o
w
w
w>>>>>Q W- M
o 0 0 0 0
z w
o
F w
o 0
U U
o¢¢¢
0 o w w w°
° ww
o >>>
W N K
LL �°°°°
o
y
o w
o 0
0
K
w w
0 o
0 0
a
rc
0
O °�
i
LL
M
J>>>
W a
rc u¢i
o
O
a a
u¢i u¢i
w
N
N 'g
a a
o 0
'g
a
0
'g
a
0
'g
a
0
'g
a
0
'g
a
0
a°
a u
0 z
❑
a
a 3 3 3 3 3 0 0 0 0 0
a a a a a a a a a a a
o 0 0 0 0 0 °°°°°
LL LL LL LL LL
Z i n
N
o
iU U u
u°i --
U
U U~
o
LL
D°
o
U
rc
U u°
w
w w
w
w
w
w
w
w°
LL
w w w w w w°°°°°
W W
W W
W
W
W
W
W
W
W
W
W W W W W W W W W W W
Z
2
O
w
W
K
O
w
W
K
O
y
K
O
>
O
F
a
sy
Z
Q
°
K
Z
Z
w
O
Q
4
Z
Q
LL
O
W
LL W
❑ K
O O
O
W
~
W.
O
0 Z
Q
O
Z LL
O
❑
Z
s
W
w
O
Z
OF LLO
Z
O
O
W d
¢:
w
>
W
00 W
W
M
0
m
M LL
?
W
W.
O
'z
¢Z
K
m
W
Z
Q
y Z ❑
Q Z
ZO
U
OU a W
O
Z
W Z ¢
O Q 41
¢
N
❑
Z
F o0
LL
¢
a
¢ ¢
a a
O
y
K
Q
Z
TQ TO
F F
Z
TW
F
Z
T�
w m0
F Z.
Z Z ❑
(9
W
a
W
N
❑ Z F
Q
LL
Q
LL ❑
Z
LL
2
U'
¢
U' U'
❑
Z
Z
O
O
a
Q
a
Q
a
Q
a
❑
Q Q Q 9
d 0 Q °
N
cZ
O K ¢
J
F
LL p
d
2
LL
U
U U
❑
❑
Q
1O
m
w
w
W a
Z
¢ WO
¢ ¢¢ ¢¢
W W
Z
O
Z ❑
¢
❑
¢
d
W
W W
Q
ZO ZO
¢
41
m
Z W w
Z
Q
Z
Q NO ¢
O O
K j j
w
K
Z
Q
O Z
r
W
O
O
p
W
O
W W
O O
W
O
W p
O 7 ❑ 7
O ¢Z¢
O w r
to U U
U
w
° >
w
O to
7
7
w
O LL
w w
LL LL
W W
r
r
r
Q
¢ ¢
¢
¢ K K
p
w K
w O
U
O
O
Q
-
O
u°U,
O
O
O
K
K K
W w
w
O
O
O
w
w
w
w
w 0 O w 2
w
3 N
w ❑
41
¢ ?
Z U
U
a
a
K
a a
a a
a a
a 'Q
'Q
a
a
a
a
a
a
a
U U t°n
a a a a
- 2
uj
>_
Z_
0
J
�
p
U
mLJJ
p
a�aa m mo
a
J
Rai
\F
—
w
w
az
Ln�,.
O
2
.�r..
O
po
U
N
O
Ln
m p
N
L
w
O
c/
N
C1
m
w
2
m e�
T
i
O"
m
O
�Gw
M
Q
aov
4 sm
s
E
M�,�
2 ��wG
-
�S; GS3
S3
®
ill
3
al
plug pC� oo
II
o
LOJ
o
w��rc
Iwo
O
O
O
O
aW So
3o�a
3
111 O �
ED I
v
O �
O
3
3
z
gz� 'a . A!,
4
g 3
W
5
�3 m -
O
O
O
Oz�p
03
pg
w
-44
34 >e.,ecae eP
m
THI
- O
Q
'aw
®� oe
L
. ... .„. ss sa =m o
IMME OEM
MEMO
MOM
O II I O III II O III III O
O II I O III�I OEPN[--] III O
_ I
I I
I 161
I =1
I
I
I
s
C
C
�� m� o� mew Flo mo
f E
f
E
00
00
3LL
W W
w
w
$
s
0
x
gpi
o
-z z
o
f f
a
z z
-EE
EE
E E
E E
E E
E E
E
EE
E
E
E E
E
E E
E E
sf
ss
d
3 3
3 3
3 3
i
�3&
Qo_
94
4�44444
444��4;.4
�qmm
4
4
�Qo
3
-
-
-
-
-
-
-
-
-
-
E F
>>
z z
E x
a x
x z
x s
E f
x
>>
3zE==if
z
-
FF
ss
o80
,'=.
z f
&
f s
o$
g o
&
s o&
o
z u
z2
p
so
o
s
o
s o$$000$o
0. 0
z
o
0
z z
-FooF
z
4
F`�-W
�aEz
z z
-ao3�x
w a_
4d.
3
z
__'1^
Z'_
Oo
z
-
Oz
-
°z Oz
- -
�_
z
w0$oo�_
p$ooz0
myW
Wmz
o
-moo$
G3
ao>>
i
m
0
_
>f
o ?
$ s
V$J
0z
a
S'
$ooSogo
o�
g
S S
10I131%3
13A311N3 W35V8
tl3Ntl NOWWOJ
13A31 NOOK ONOJ35
13A31
Oil GIN
13A31
NOOK
H1Nft03
13A31
NOOK
00
SN000
11Nn NOMINI
Proposed Zoning By -Law Amendment RE: 1 Bayard Drive
Public Notice is hereby given that the Common Council of The City of Saint John intends to
consider amending The City of Saint John Zoning By-law at its regular meeting to be held in the
Council Chambers on Monday, March 4, 2024, at 6:30 p.m., by:
1. Rezoning a parcel of land having an area of approximately 2,737 square metres, located
at 1 Bayard Drive, also identified as PID 00015610, from Major Community Facility
(CFM) to Urban Centre Residential (RC) as illustrated below.
11.
MIUDLE IT qu. Middle se.
11*
I �140Cf@
m
-Qa
om.
a Ji
C9R
RGoiai�
St
? Off,
tGyst
G10-ESS�
S
P
95�Gid
1DIry�,
0
C
e�\
S�. J.e:eFF'. h
v
ST
.,.
F n�
Ha.Flv.l rP
~WC¢
ti
ny1
`
Y
�
S
4
3
11P,
REASON FOR CHANGE:
To convert the building into multi -unit residential.
For details on how to inspect the amendment, or to register to participate, please contact the
Office of the Common Clerk at CommonClerk(a)-saintiohn.ca. Written objections to the
amendment may be provided in writing and/or verbally at the Public Hearing to be held by
Common Council. To register for participation in the hearing, please contact the City Clerk's
Office in advance at commonclerk(o)-saintiohn.ca
If you require French services for a Common Council meeting, please contact the office of the
Common Clerk.
Jonathan Taylor, Common Clerk
(506) 658-2862
` E111
Projet de modification de I'arrete de zonage Objet : 1 promenade Bayard
Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint
John indique son intention de modifier I'arrete de zonage de The City of Saint John, lors de la
reunion ordinaire qui se tiendra dans la salle du conseil le lundi 4 mars 2024 a 18 h 30, en
apportant les modifications suivantes :
1. Rezonage d'une parcelle de terrain d'une superficie d'environ 2737 metres, situe au 1
promenade Bayard, egalement identifie comme le NID 00015610, de Zone de grandes
installations communautaires (CFM) a Zone residentielle du centre-ville (RC), tel
qu'illustre ci- dessous.
INSERT PHOTO (this is just a note to make sure the photo goes here on the web
site, no need to actually insert it)
RAISON DE LA MODIFICATION:
pour permettre un batiment comportant des habitations multifamiliales.
Pour plus d'informations concernant la lecture de I'amendement, ou pour s'enregistrer a
I'audience publique, veuillez contacter le Bureau du greffier communal a I'adresse
CommonClerk(u-)saintiohn.ca. Les objections a I'amendement peuvent titre ecrites ou
presentees oralement a I'audience publique tenue par le conseil commun. Veuillez faire part de
vos objections au projet de modification par ecrit a I'attention du soussigne a I'h6tel de ville.
Si vous avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez
contacter le bureau du greffier communal.
Jonathan Taylor, greffier communal
(506) 658-2862
` &I
BY-LAW NUMBER C.P. 1114
A LAW TO AMEND THE ZONING BY-
LAW OF THE CITY OF SAINT JOHN
ARRETE NO C.P. 111-X
ARRETE MODIFIANT L'ARRETE DE
ZONAGE DE THE CITY OF SAINT
JOHN
Be it enacted by The City of Saint John in Lors d'une reunion du conseil
Common Council convened, as follows: communal, The City of Saint John a decrete
ce qui suit :
The Zoning By-law of The City
of Saint John enacted on the fifteenth day of
December, A.D. 2014, is amended by:
Amending Schedule "A", the Zoning Map of The
City of Saint John, by rezoning a parcel of land
having an area of approximately 2,737 square
metres, located at 1 Bayard Drive, also identified
as PID 00015610, from Major Community
Facility (CFM) to Urban Centre Residential
(RC).
L'arrete sur le zonage de The
City of Saint John, decrete le quinze (15)
decembre 2014, est modifie par :
La modification de I'annexe «A» , Plan de
zonage de la ville de Saint John, permettant
de modifier la designation pour une parcelle
de terrain d'une superficie d'environ 2737
metres, situe au 1 promenade Bayard,
egalement identifie comme le NID 00015610,
de Zone de grandes installations
communautaires (CFM) a Zone
residentielle du centre-ville (RC).
all as shown on the plan attached hereto - toutes les modifications sont
and forming part of this by-law. indiquees sur le plan ci-joint et font partie du
present arrete.
IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John a
Saint John has caused the Corporate Common fait apposer son sceau communal sur le
Seal of the said City to be affixed to this by-law present arrete le X mars 2024, avec les
the X day of March, A.D. 2024 and signed by: signatures suivantes:
Mayor/Maire
Common Clerk/Greffier communal
First Reading - X Premiere lecture - X
Second Reading - X Deuxieme lecture - X
Third Reading - X Troisieme lecture - X
ii§1.1
BY-LAW NUMBER L.G. 4-1
A BY-LAW RESPECTING THE
CLOSING OF ROADS, STREETS OR
HIGHWAYS IN
THE CITY OF SAINT JOHN
ARRETE No L.G. 4-1
ARRETE RELATIF A LA
FERMETURE DES CHEMINS, DES
RUES OU DES ROUTES DAN
THE CITY OF SAINT JOHN
Be it enacted by the Common Lors dune r6union du conseil
Council of The City of Saint John as communal, The City of Saint John a d6cr&6
follows: cc qui suit:
A By-law of The City of Saint John entitled,
"A By-law Respecting The Closing of
Roads, Streets or Highways in The City of
Saint John", enacted on the eleventh day of
March, A.D. 2019, is hereby amended by
adding thereto Section 10 immediately after
Section 9 thereof, as follows:
10 The City of Saint John does hereby stop
up and close permanently the following
street:
RED HEAD ROAD AND HEWITT
ROAD: All that portion of Red Head Road
and Hewitt Road, being public streets in the
City of Saint John, in the County of Saint
John and Province of New Brunswick,
comprising Red Head Road, having an area
of 1,441 square metres and Hewitt Road
having an area of 695 square metres as
shown on a Plan of Survey titled, "Showing
portion of Red Head Road and Hewitt Road,
City of Saint John, Saint John County, New
Brunswick," prepared by Hughes Surveys &
Consultants Inc. and dated August 29, 2023
attached hereto.
IN WITNESS WHEREOF The City of Saint
John has caused the Corporate Common
Seal of the said City to be affixed to this by-
law the 4th day of March, A.D. 2024 and
signed by:
Par les pr6sentes, 1'arr&6 de The City of
Saint John intitul6, « Arr&6 relatif a la
fermeture des chemins, des rues on des
routes dans The City of Saint John», d6cr&6
le 11 mars 2019, est modifi6 par l'ajout de
Particle 10 imm6diatement apr&s Particle 9,
comme suit:
10 Par les pr6sentes, The City of Saint John
barre et ferme de fagon permanente la rue
suivante :
RUE RED HEAD ET RUE HEWITT :
Tome la partie des rues Red Head et Hewitt,
qui sont des rues publiques dans la ville de
Saint John, dans le comt6 de Saint John et la
province du Nouveau -Brunswick,
comprenant la rue Red Head, d'une
superficie de 1 441 metres carr6s, et la rue
Hewitt, d'une superficie de
695 metres carr6s, comme indiqu6 sur le
plan d'arpentage intitul6 « Showing portion
of Red Head Road and Hewitt Road, City of
Saint John, Saint John County, New
Brunswick)), pr6par6 par Hughes Surveys &
Consultants Inc. et dat6 du 29 aont 2023,
annex6 a la pr6sente.
EN FOI DE QUOI, The City of Saint John a
fait apposer son sceau communal sur le
pr6sent arr&6 le 4 mars 2024,
avec les signatures suivantes :
Mayor/Maire
City Clerk/Greffier communal
First Reading - February 20, 2024 Premiere lecture - le 20 f6vrier 2024
Second Reading - February 20, 2024 Deuxi6me lecture - le 20 f6vrier 2024
Third Reading - March 4, 2024 Troisi6me lecture - le 4 mars 2024
117
`
y
fn
m
£
Z'
W. O
E c
E
O
-� m o zi m
St
oP
�E
L S CJ 'm
0
oC off' vE
U Q
N T 3�
S
°
C° °'
Cis O> \
$o
N A iZ
E m E E
•� C q N
t
o
v
c
Gt O ��
o
��
0�
gab vfn����
c
-�o�
o o w
o
P E
cr
O 5 o w g
a°
a
HF Ism
c
�
Q_+�'.u)hi
(�w
InL
M . uiv8 meN
�
Head Rood
rue Red
a
d, PNb1tc � z{ n�
of µewity ft°° Newttk r+:e.
pactwe h i Ne
_,tteetl4° b..�°es
j9 pnrt�orf ofheeee ubl 9veeReGp�ead..
5traet, P°
All,
9
°pO�a+Yooa�°" b
Ro i�
_ so
RiEa�€J o „t[s
&cHN sz s,aa€
J
o in gG
v
COMMON COUNCIL REPORT
M&C No.
2024-062
Report Date
February 26,2024
Meeting Date
March 4, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Community Grants Program 2024
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
Chief Administrative Officer
Lori Lambert
Amy Poffenroth
J. Brent McGovern
RECOMMENDATION
Your Chief Administrative Officer recommends Common Council:
Approve the recommendations of the Community Grants Committee for the
granting of funding to the successful applicants for the 2024 Community Grants
Program, as indicated in M&C Report 2024-062.
EXECUTIVE SUMMARY
The Community Grants Program was adopted by Common Council in 2014 for
the purpose of providing financial support for the operational needs of
community organizations, projects, and/or special events.
A Community Grants Evaluation Committee was created and is now
comprised of two community members, two members of Common Council,
and two City of Saint John staff, (Supervisor of Community Development and
Manager of Inclusion).
The evaluation process considers community needs, the social impact of the
organization's service, project, or event; its history in serving the community,
its alignment with Council Priorities, and its organizational strengths and
financial responsibility. It also considers how applicant's proposed services
and activities support diversity, equity, and inclusion.
Using an evaluation matrix, the Community Grants Evaluation Committee's
primary task is to review, evaluate, and identify funding allocations according
to adopted program guidelines a n d report back to Common Council with
recommendations.
REPORT
The funding envelope for 2024 totals $214,000, approved through the
General Fund Operating Budget.
The 2024 Community Grants Evaluation Committee evaluated 47 grant
applications for organizational support, community projects, and special
events, totaling over $682,000 in requests.
The City of Saint John's Community Grants Program aims to support the
many organizations who give back to the community one hundredfold.
Saint John is fortunate to benefit from a vibrant and diverse community
sector, which provides valuable quality -of -life services to Saint John
citizens.
Upon the approval of Common Council, funds granted to the recommended
applicants will translate into outstanding benefits for the Saint John
community. To highlight just a few, the City of Saint John will support:
• Organizations, programs, and events that support
diversity, equality, and inclusiveness.
• Advocacy and services for citizens and children living in
poverty, including food security, shelter, and skill
development.
• Community/Seniors Centres and other community spaces
that offer a safe and affordable place to gather in our
communities.
• Art, music, and entertainment to nurture performers and
artists, as well as citizens.
• Celebrations that recognize cultural diversity.
• Resources and support for newcomers.
• Educational opportunities for youth.
`f►�91
The Committee is pleased to recommend grant funding for the following
applications for 2024. All successful applicants will be required to sign a
memorandum of understanding prior to receiving their funding, which will
require a commitment to submit an end -of -year report and return any
unused funding.
Bee Me Kidz
$15,000
Outflow Ministry Inc.
$12,000
Chroma NB
$10,000
Elizabeth Fry New Brunswick
$10,000
First Steps Housing Project Inc.
$10,000
Inclusion NB
$10,000
Saint John Human Development Council Inc.
$10,000
Shining Horizons Therapeutic Riding Association
$10,000
NB Black History Society
$10,000
SJ Tool Library & John Howard Society
$8,000
Dennis Morris Community Center Inc.
$7,000
Ketepec Belmont Morna Outing Association (KBM)
$7,000
L'Arche Saint John
$7,000
Lorneville Community & Recreation Association
$7,000
Martinon Community Clubhouse
$7,000
Milford Memorial Community Centre
$7,000
New Brunswick Youth Orchestra, Inc. (Sistema)
$7,000
PRUDE Inc.
$7,000
Seniors Resource Centre
$7,000
Fundy Minor Football Association
$5,000
Saint John Newcomers Centre
$5,000
Tucker Park Recreation Association Inc.
$5,000
United Colours of Fashion
$5,000
You Can Ride Two - Saint John Region
in conjunction with: Community Autism Centre Inc (C.A.C.I.)
$4,000
Arab Cultural Association of Saint John Region Inc
$3,000
Saint John Jewish Historical Society Inc.
$3,000
Saint John Yuvak Mitra Mandal
$3,000
Stonehammer Geopark Inc.
$3,000
Red Latin Society
$3,000
Hillcrest Church (West Side Christmas)
$2,500
New Brunswick Competitive Festival of Music
$2,000
Duck Cove Recreation and Heritage Association
$1,500
Portland United Church (Concert Series)
$1,000
The Community Grants Committee recommend the following applicants submit
applications to other municipal grant programs:
• Saint John Cycling - Refer to Laq� jor Public Purpose Grant
• Third Shift — Refer to Community Arts Grants
• Saint John Horticultural Association, Concert Series — Refer to
Community Arts Grants
There are various criteria upon which all applications are scored. This
evaluation, along with a review of the application's eligibility for the program,
form the basis for the Evaluation Committee's funding recommendations. It
must also be recognized that there is a finite envelope of funding available. As
a result, applications may have significant merit and potential benefits to the
community; however, they may not be approved based on the evaluation
outcomes of all applications submitted in any given year.
The following applications are not recommended to receive funding from
the 2024 Community Grants Program:
• Area 506 Festival Ltd.
• Brilliant Labs
• Compassionate Grief Centre
• Credit Counselling Services of Atlantic Canada, Inc.
• Gentle Path Counselling Services Ltd
• Lily Lake Pavilion Inc.
• Sphere Adventure Programs
• Thistle St Andrews Curling Club
• United Way Saint John, Kings & Charlotte
• We Believe - Saint John
• New Brunswick Social Pediatrics Inc.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
The Community Grants Program aligns with Common Council's Priorities to
support opportunities for growth and prosperity, and to foster a vibrant
city through investment in arts, culture, and recreation experiences that
create a sense of community pride. Supporting a community -based model
for the delivery of recreation opportunities is also a key principle of Play SJ.
SERVICEAND FINANCIAL OUTCOMES
The 2024 General Fund Operating Budget included a total envelope of $214,000
for the Community Grants Program. Should the recommendations outlined
in this report be approved by Common 12C2ouncil, the total envelope would be
dispersed.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
• The Community Grants Evaluation Committee provided the funding
allocation recommendations indicated in this report.
• The Community Grants Program is administered by the City of Saint John
Growth and Community Services.
`P491
D '� r r I l
jl
COMMON COUNCIL REPORT
M&C No.
2024-071
Report Date
February 28, 2024
Meeting Date
March 04, 2024
Service Area
Public Works and
Transportation Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Dominion Park Phase 2 Update
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
Chief Administrative Officer
Marc Dionne
Mike Hugenhoitz
J. Brent McGovern
RECOMMENDATION
Your Chief Administrative Officer recommends Common Council:
1. Endorse the request from the Dominion Park Community Association to
allow a 6-month time period, starting from the date of this Council
meeting, for fundraising efforts towards the revitalization of Dominion
Park.
2. That the City enter into the Memorandum of Understanding in the form as
attached to M&C No 2024-071 with The Greater Saint John Community
Foundation and the Dominion Park Community Association Inc.to facilitate
the processing of public donations in support of the overall "Dominion Park
Revitalization Project" with no specific scope of work defined and that the
Mayor and City Clerk be authorized to execute the said MOU and any other
documents ancillary thereto.
EXECUTIVE SUMMARY
In November of 2021, Common Council endorsed the Dominion Park Master Plan
as outlined in M&C 2021-292. Completion of Phase One of the project occurred in
the winter and summer of 2023. Within the 2024 General Fund Capital program
there is $450,000 of City Share allotted to Phase 2 of the revitalization of the park.
Within the 2024 Capital Program the $450,000 of City Share funding is contingent
on the City receiving Other Share funding in the amount of $450,000 from other
levels of government. The Dominion Park Community Association is requesting
that the city allow them a 6-month fundraising term to generate more capital
towards the project in efforts to achieve a desired scope of work.
`llQ111
-2-
PREVIOUS RESOLUTIONS
M&C 2021-292 — November 1, 2021 — Dominion Park Master Plan Phase 1
Implementation approved.
December 12, 2022- RESOLVED that as recommended in the submitted report M&
C 2022- 38: 7 Memorandum of Understanding - The City of Saint John, the
Dominion Park Community Association and The Greater Saint John Community
Foundation Common Council approve that the City enter into the Memorandum
of Understanding in the form as attached to M& C 2022- 387 with The Greater
Saint John Community Foundation and the Dominion Park Community Association
Inc. to facilitate the processing of public donations in support of the " Dominion
Park Master Plan — Phase 1" and that the Mayor and City Clerk be authorized to
execute the said MOU and any other documents ancillary thereto.
M&C 2023-238; Revised 2024 General and Utility Fund Capital Programs,
approved October 30, 2023.
REPORT
Phase One of the Dominion Park Revitalization was completed in the winter and
summer 2023. It saw many upgrades including a new onsite building with
washrooms, lifeguard and canteen space, upgrades to the waterfront area, a
seacan which includes change rooms and a one of kind wheelchair water access
ramp.
As per the Dominion Park Master Plan (Appendix A) potential elements listed for
Phase two are a flex space, business campus and relocated basketball court along
with a lookout area and playground. It should be noted that cost estimates within
the Dominion Park Master Plan were prepared in 2020 and design and
construction prices have significantly increased since then. As a result, staff
requested a consultant provide high level estimates based on the above noted
scopes of work, which are also currently detailed at very high level. The flex space,
business campus and relocated basketball court is estimated to cost $950,000
while the playground and lookout structure was estimated to cost $2.2 million
dollars. Once a general scope of work is chosen for Phase 2, a more comprehensive
estimate can be prepared based on the defined scope of work.
Allocated within the 2024 General Fund Capital program is $450,000 City Share
towards Phase two of improvements to the park. Within the 2024 Capital Program
the $450,000 of City Share funding is contingent on the City receiving Other Share
funding in the amount of $450,000 from other levels of government (i.e. Regional
Development Corporation). Remaining cognizant of the rising cost that occurred
during Phase One, whereby the tender results were approximately $400k over
budget, staff engaged with the Dominion Park Community Association (DPCA) in
-3-
discussions surrounding the next steps forth e park. City staff presented the group
with two options for possible next steps.
1. Develop a scope of work for a playground to be in the existing location.
Project budget amount would align with the approved 2024 General Fund
Capital Program ($450,000 City Share & $450,000 Other Share) - The
Marketplace option as noted below. Staff would anticipate this proposed
scope of work being a one phase project.
2. Develop a dialed back scope of work for a smaller playground and lookout.
Project budget amount would align with the approved 2024 General Fund
Capital Program ($450,000 City Share & $450,000 Other Share). The
Lookout option as noted below. This option would have to be a phased
approach as the revised high-level estimate for this scope of work is much
greater than the current available budget.
4# k '#�,
The DPCA are passionate about the project and want to see the full vision come
to life. They do not want to fully alter the scope of the proposed elements
earmarked for Phase Two, however they are suggesting some changes which
include the elimination of the business campus, flex space, relocated basketball
court and complexity of the service road (i.e. not a full roadway) from the plan,
scope the playground and lookout complexity based on the final budget
established and remove the existing playground and seed the area. The DPCA have
requested that the city permit them six months to raise money to complete public
donations in support of the overall "Dominion Park Revitalization Project". The
scope of the work for Phase two is not yet determined and will be dependent on
how much funding DPCA is able to raise for Dominion Park improvements. They
`PIU
-4-
anticipate, with the helpfrom citystaff, applying for federal and provincial funding
along with corporate and private donors they will be able to raise significant
funding. It should be noted that City staff cannot formally apply for the federal
and provincial funding until the scope of work for Phase 2 is defined and budgetary
estimates are completed. The DPCA are aware that if the required amount to
achieve all aspects of the project are not raised, then the city will proceed with
scoping out work based on the available funding at that time.
Memorandum of Understanding
Dominion Park master plan will be funded through various sources, including
fundraising efforts from the Dominion Park Community Association. During Phase 1
of the revitalization of the park the Community Association successfully raised funds
which were held by the Greater Saint John Community Foundation ("GSJCF"). In
order for the community to continue to leverage funding a memorandum of
understanding (MOU) needs to be authorized between all parties (Appendix B).
Staff recommend that Common Council approve the attached MOU. The
memorandum of understanding includes provisions that support the following
known conditions associated with the agreement, among others;
• Funds submitted to the City through this agreement will support the
Dominion Park master plan.
• Donations will be made to the Greater Saint John Community
Foundation specific to the Dominion Park Revitalization Project. The
Foundation will provide donors with a charitable tax receipt and will
deduct a 2% administrative fee all donations received.
• The Foundation will provide the funds to the City on a twice annual
basis which the City may use to support the project as agreed upon
between the City and the Community Association.
• This Memorandum of Understanding may be reviewed and amended
during the duration of the Project, at the request of either the City,
the Association or the Foundation.
STRATEGIC ALIGNMENT
This report aligns with the following facets of Council's Priority 2021-2025: Grow,
Green, Belong and Perform. Under the heading of "Vibrant City" in Council
Priorities, Council commits to "Maintain regional and district parks and enhance
Dominion Park."
MAIN
-5-
SERVICEAND FINANCIAL OUTCOMES
Within the 2024 General Fund Capital program there is $450,000 of City Share
allotted for Phase 2 of the revitalization of the park. Within the 2024 Capital
Program the $450,000 of City Share funding is contingent on the City receiving
Other Share funding in the amount of $450,000 from other levels of government
(i.e. Regional Development Corporation). If the scope of work is increased
compared to what was previously approved within the 2024 General Fund Capital
program additional funding from various sources (i.e. provincial, federal, donors,
etc.) will be required in order to design and construct a project to the revised
scope of work.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Staff from Growth and Community Services, Public Works and Transportation
Services and Finance have reviewed this report.
ATTACHMENTS
Appendix A - Dominion Park Master Plan
Appendix B - Memorandum of Understanding between the Saint John Community
Foundation, City of Saint John and the Dominion Park Community Association.
fIp'l:3
n
W d n
a �
DLLJ
Q z
U z
LLJ
O
LLJ
CIDQ
J
p — a
zUY
c�
rL.L
J Q d
M
M
Q0
W
CD
W
M
�
Ln
•
W
J
zU
o�
�L_
0
J
WLU
U
O�
•
-
W
06
Xz
�z
ww
zw
nzL/)LU
.Lo
z
U
<
U
0
0�
EDU
v
-
Q
-
m
4-Uw
-�
~
z
XXXJJUw
O�Uz
0
I-uC)E0
_
0
Q
�
J
oo
vl
z
Ln
Q
w�
Q
W
w
+-�
W
a
� °
Lu
M
+-J
U
2
w
0
Q
U
2
2
T
m
0
0
0
m
0
N
o
C
Q�
B
-
.
/
•
;
,
owl
•
r
V
ro
'
•
,
•
`
•
,
w
4-
Ul•
`
s•
s
•
1
•�
}
•Ul
'
•
1
,
/
•
•
• f
/
•
• 00
•d
JA
-; is ,
•
•
•
•
•
•
•
r
14-1
7
1
:
•
,
Ri
•
• •
•
R
'
• 1
•
•
\
•
•
•
' •
T
1
•
uj
•
••
,
,
•
•
1
•
{'
1
•
1
•C—
•
•
-
•
•
1
•
1
•
•
•
Ln
•
•
1
\
`
1
•
1
•
1
'
'
•Ln
•
• •
4-1
•
f
}'
1
•
1
'
•
•
' •
•
• •
C
1
1
•
1
1
•
'r
•73
`
1
•
1
•
•
'
•
,
\
'
•
•
2 •
•
1
••
I
f
1
•
•
•
•
•
,
,
•
•
•
a)
E•
,
d
1
`
•
14
4 r
/
•
•
•
/
•
o
•
•
1
•
,X
•
•
r
•
•
•
• •
• 1
aJ
N
i
aA }
O N i
- E
r6 V- aJ � v
aJ L
O O O_ O
m L 0
E
>,
N
�O
d
d Q 4- a)
Q v L N 3
'_'
4--'
ro ro
-61
E
CO
.0
p
Q—
O_ Q
O_ X
i N v
N
p
p p
O
+J
V
-O +�
v Q
14
O�
O a)
ate--+
C
Oy C N
N C v
W p O ate' " to
O
C"
O
`�
O aJ
0
Q
O
O
O 'O
l7 •� N
Z' N C aJ
Q
.N
'O C C U
Q bA
C
U
vi
'C
C
O
O
.Np
0C
O O o
�
Ln >'
4.,
aQ)
E
V
pC
a)
O
b0
C
+
� "
XC C
C
VO
by .p }
Oo
c>3 L
a
Q Q)
N
C O
C O bA�
•bC0-C L
Q�
O O
C i>
v
O
bCO
C
C
'� � Q
O TO E C
r6 p H a V
X
N ate--+
t 4-
a) bA r6
�
ro
0_0
O
V O
OV
.0
r6 O
O
O d a) L=
aO
U-
'� Q
C U) L
O O C
O
a) bA
p ate- aO
a
C
N V
rB Q �
r6 E N aJ
•-
'_' C
c>3 r
N r6 1
N
U)
C
.-
-
r6 O 0 bCO
a)
to
C
C C
N p
'O p Q
C
O
aO-
C C
O -E 41
4 C 0" v p
'_
f c>3
C
O p Q O
a) aJ
LP/'�
O
N
C C O
C Q
N v
o
O
a) p Q
E 0
Z>''-
E r�
u E V
4- Q U
O i)
N L
E aJro C
to
N a�
Q i U1
.N
aJ i aJ
a)
O
L S
Q v
U
aJ V
aJ aJ aJ
ro a)
O
> aJ
O
0
.�
O Q
f V Q
r6 � � O
i)
.- �
0-
f- O
iJ 0
I
0
5Z
0
c
i C N O p
ro dJ v
d E
v +�
�
O
Q
Q)
i
C aJ 'p
aJ
bA
Oro
C
O � ro
O
dJ�
dJ
>
u Q)
�
a�
—
O O
-E c ,
Q)
m
p a)
ro
LL
O u
C)��
o
4-
4-�
N Q)
C
aJ
i
i
Ef
p
O
-C 0-2v
O �
C
Q)
,�
C
V
C ro
v1
0
0
i
N
L, 0
L
00 Q
w
� O O
P
U
O
i t o
F
U
U
O 2 4-1
H
i
oLi
O
O
O
?>
C
N(
O—
3
J
Iro n Q O
C
1O
a)
N 0
l>�ro
>
iJ
O-+-+
ate+
O
E
a--+
4--+ro
m �
-O
a_ 4--
aro
C .�
L
.N
--+
`�
X~ O
dJ O
p ro U
Q
:3
E
oo '-
�
v
c "
o w
z Z
m cn <
U)
V aJ
u c
Nw
^11
o4_
a, °a,--oQ
V Q
co
Q Ln
Ln
W
a1
J �dr�,�i d
al
gM
31C�Ya
}}
i-
Y Y S,
N"
4 3N1
¢' 146
fa i snn
Y
i
I Jig
Y+��I
y nP� T
4 jq5
\'MM
J
L�L
�T
T ygyg y pp
W.
Ep
z
Q
d
ry
w
H
Ln
Q
WE
m
ce
d
O
Z
g
0
c
O
a
O
c
a�
E
a)
to
m
to
c
W
i-�
C
a)
E
N
N
()
N
N
Q
i
O
a+
C
a) �
C
z
V
V
W
C)
N C C
r6 bA O
O L U L
O O L O O
O
O Q
Ln
N� O O b0.0'�
to. r6
Q) bA C bA
U-U7
�
0 " �
c6 a)
a� a) u
3
bA N a)O L
O C O to O r6 O
U � 6 Q
4- O O U L
Q° Q N 0 0 r6
Q) O
Q O L O
° E>� N Q) O O O
v-0-0�4-.c cI+--
O C r6 r6 Q) - �J
O O
Uo0- ° n E
Q O ° -U-)M a)
W,
ti
01
R
Q
r6
a)
C
O
N
Q)
N
D
a
Z z
9
81
0
Y
wQ
=O
�- J
Dy
2aOR
�-
100-
�W
c
W xz 43
U m� —
Q
w
Y
wQ
40-
:41i�
Lu
ram'
z
Q
d
ry
W
Ln
Q
WE
m
OC
d
O
Z
2
0
(1)V)0
>,a)
4-
0ro
c Q c a)
ro E a)
u_
bO.N
O�
Q- to p.�
E a) +�
N
a) a) c�
0 4-1
Q
O O Ln
a)
�
E O
a) a) L
p
o a)
i L O
u
n
O
•N
ro
O �U
to O
Q
N
O
i
u N ?�
1
-
r6 (1) > '-
Q�
Q) N 'U o
(6
4�
>
Q >, Q) O
>j a) Q
Q
a) �
N C
O N �
p
a)
C E
O
u 73
Q) ro O
>
O
a)
O 4-
z
0 n a)
73
i
a)
u
_Q N p
bQ
-�
r6 a) O�
N O
_uC
��
Q r6
bA
p
in
N
O
i v
N" o
O Q�
bA
N r6
r6 a)
>, to u
a)
O
O_ a)
Z
O�
Q C
E
ro
0-EWQ
Q)
O
o� oQ•L
r6 Q L
U
a,
N
QL u�
c
co
r
L
O
O
U-
c
O
u
a)
U)
c
ro
r
L
O
O
U-
4-
Ln
U-
co
i
+-
U.2 c
_
>� o
V
m
L
F �O
� C
0
C
C
O
v
0
M
Q) dJ
a)
0
a--+
U
0
Q
L +- ° dJ
in
0 N
a
E
� r
-6 to 0 4-
VI
4-
O
4--+
C
a--+ (n
0.0 m w
C
4--+
(0
U a:; " to
O
N
N
U
QJ
N U_
u
U
0-Ln
EQ
b.0
N
0 4-1
N
V)
Q
a) :- " a) -0 1+-- 1+-- " a) W in
L m C L w°°4-1 C •� L C
-4--
r6 S C a 0 C O
c6 bA E N m 0 5
0 Q Q� - L
C r6 (6 U O 0
�ruM_�—°�z3u:3 Ln0
Q 0 0 aJ �° °v
in u X � v,
a) u
00 o0`�c N 0�
0 0 0 C W L 0 vi
0u0-00L�° o
vi O a ° c 0 0 o boo
o ���0�°'Uo- 3�
v O bA 0- H i Ln 0.
Ln >, � � � -0 Q � ro
a) � N .� 0 � — -0 > co a� Q
-C (1) (2) 73 00 0 L/) � Q �
�� Q� 4--0�nua) : c6�
bA O U >� i
O
C � ro �
� O Q
O i
C ro ro FZ " aJ X .°
0 cb
0 0" 0 x O O
O 4-0 aJ a Q O
Q � bA —
0 - —
— O a)
cb 0 dJ ro
73
0 N .� U
Q) Q) +� a) Ln O U C
L -O aJ +_+ O- —
> r .N O _
a
v 0 .. U)C O rZ
Q : tn 'LD i �
L aJ
C b0 0 0 C O� Q E N v
E co p 0
4.1
a) 0 a) — 0 0
Ln
OfuOfv 0 �
(1) v
vo�OQva° Q3—�
v
�
3' )� �
r
✓ice .�� . ti
M
Ni
-�K
�
0Z
W
Q W
J
Q
H
<-
J
N (Au
Q
Z Lu
Za
z
LU
IN
F
A'
awr
Li
f
>L
J
r>t
�
IL
a,-M
■ ■
dY
rig
*,
rf� «
W Z
N
-------------- _---
m a
i
004
Z�
7k
z
W
16
ya*.
K
i
i, 4J
+-
(6 (1)
t f L -0
O
r v
to (6
v
O
O
v v
Q�
O
-0
O-
4J
C
U °
to 0
�
0 x
>
(6
4-
O
bA
L
O
in OQa�-+
O
u
N N
O
O
O 4J
(�
v
c6
bA O
a --+
in
—
.N
>
�J
O to
O L
i-
O
0
C
'
U
+�
� O v1
c6
�
v r
v0
4-
O
-0 v v=
O
N
bA
Q
`o-00Ero
ro v v
i
4--+
'�
c6
—_
O
i
O
O O
E
u
O
N
U�
O
Q��
0-0
WCL
V)
O v
L 'L
O �
C
(b
r
O v
C
0
Q
�--+
U
(6 V1
L
/1
aJ -0
�a)
O bA
=
a"' m
bA
O
bA
v41
-000
C
bA.�
0
a- __
in
O
— (b
O -0
4-
0
Q
O
4,
O
bA
C
ro
to
Qom,
O
N
v
O
Q
�O O
>
p E
L
O
Q
a-- n
Q-U
V
v
N
0
E
b0>
AwM4-1
O
0v
N
-
N
O
i
W
e
c6
0-
_ bA
} a- O
O 0-0
O
(6 vi
rr'[
u " O
to
O
.O O
"
a-
r V
0 `�
.N
(b
L -E
~
O
O a)c6
O C
O
O
4-_0
O
V
^ 1
O>
(6 a-O
vi
4-E
v
C
O O
m
O 3
5
W
c6 to
N
M •ul
O
O
Q
v 0�
v
ate--+ v
to
O N
Q
M�O
N 4te-1
M 4-1
Ln
v 4.1
v .O
O v
a� O
v
in (b L
Ln
� r O
E Ln
O U v
r
O a)c6
U U
- O
(6
O v a--+
rz O
N ate--+
v
0O � a�
O
u
N 0)N
� v
Q
r
to a)Q
1
bA N
O (b
C in
_EO
0-4-
ro � a- ro
u v 0) ro O
�
bA - a)O
L
a 4,
14—
ro O
i bA C
a v
(b C '
O i p
Q)
0 C i
C
" L
u N 4 -bA
vi
N
L — O —
i _
Ov
� Q Qd
ro
O
4.1
aj 4J41 O
_
O 4-1
i
C
(6
O
O O
C
Q
O
N
c6 O
O
L
S
i ate-+4-1
bA
L
}
O
N
O
c6
�
O
.N
O
O Q
Q O
O O
bA
N
(b
C
C
O
rO
N
1
a
Ln
O
O >
v
4,1
(6
(6
O
O -0
v
ro
N O
O
O
in
u Q
IC
Eld,
V
n�
W
E
W
O
E
a
to O C} O � L v O
N 0
c6 0 5 0 M 4- v
N c6 � v c� cn 0
a) 4-cO N) _ bb0 c
v ao v
N v b-0 O i a� � N ro
O O O v 0 0 0 -O U v
C 0 (0 N in 4_ 0 3: bA
O ro .O W N r C
L O ro
0 0---C�4-1Q roO bA
a)+-+ C t/1 N — C
OU ~ S O ro Ln
i ro
Ln
N to
ro U L vro :_+ M N C O
v roL .N U >
N
� a) roO 0 L -0 i
— w 0 � `0
v,c���'ro�O°-0
in .ao } a� Q U c
o ��a� �= v ro
a� Ln = v
v��� � —U
F— 4- v 4 .N Q 0 ro 4- M Q
U a--' -0 U W U C L
F LU a_ O
Ul) U)
v vi — O c6
v O Lam- 2
-.-'� p Q i
1 O C 4-
��' Q L N O i1 U
C 0 0 0 a)N = 4--+ C v
E E L-0 a E OU
0
O E �O O i
U OU N v ; O
E
O 00 �
O U v
c6 iJ 4--' U 0 i
*� -E Ln EL
14
�0 >�-0
0 r c Q c c
C C C
0 w w
.N o
-� U c -�
C N v C
Ln
L �
W O v
v 4- 4- ro
ro N L
1 (n
0 ro
v ro
O
0 0 r
Q N
ro O i E
O v
N 0
C O U
0 ro 14-- 4-
o 4 O
E N O
v�o0
v v >
— v = c
Q-0 4-J O
z
Q
J
n,
W
N
Q
b-0
,� : >
O r6 W= V �
E
N N Ero N O
O E -0 - L
06
O O =_ O
N L O-C O O
N O '- v O
.O O O O - to
O O >, C N O
O O N
!
O
p � 0 ' O
O O O NO bA
o
to
m O
in 4-1 c6 O E } �
O
o
'—' 0 4-1 4-1
v
O
Q M
Q�
V
NO
N f6
N
QJ
i
bA N to
m
N
—
Q E
O L
N
_
O m—
O o
V
O,O O
V O
�
O N N
E
O c6
In
L
O N
>
N N
O: i
O N�
0 O
� m
U
O O E
m
-0 U)
O
O N
O N
O
O N N�
O
,�
in bA
in
bA N v
N
in
O
�
4-1 L
�
N
C
O
°o
O
—Y
o
O
-
N
N O
L a
V
--+ O i
(6 p
vOi IS
O m
�6
E O
N
C
Q�
N
O
0
O in
U 4-1
0
L W
(6
iJ c6
W O
N
4
c6
ro Q
—
tun O
E
C
N
0
�
0 0
V 0
O
0 r6
— O
O
i
>
v i E
0 0
0 —_ O
> O
c6
O
m q--
can
W
r
0
0
0
J
N
IC
(1)
b
5 —
r4+
M O >,
6 yVL./��/ -
y��i/�1 1
a)
u
O Ln
L Q
11 ro ro N
O! 0C
'O C 00 C Q)
-0 .N O O C
4--+ N
aJ = (1) c6 I- _
i
U
L -6 Ln 0- C
C
b�0
• O 0 w O
a)
0-
•— � 'C J > Ero
a)
0
O N E
U 4- Q)
ro a) 0 Q
aA O
O w L E o
L >, Uj
O
4) aJ
r �
0
bA a) N -0 a) O
�
to
a) E 'O
O
_C L .N C
O H �
0 N
}
u N
E vi aJ
aJ v
a) -0
O
to
O 4-1
O
bpi
L- 0.- w
-2
aa)) C
Q a) bA
EC
0
O
V
nQ
OQ)
O
aQ
Oai)
4.
O
c
�N
m
a)
UO0
O
co
cco
6
U,cv=
a) 0
O � a
a) In
4-1
Vb�10
ro 0-0 r6
O
C a)
C C vaJ�-�
�a)=�
L�
N
=QQQ
x04-
4
-0
i 4-1c
O-0
06N
ro v>�
a)QO
w
b0 O
l
a
C
ro
+
L
0
a) L
Q) u ON O
Q)
C H co
, Ln
E CO aJ
L N .0C
a) to 0
0 C v vi
N aJ
O +-+
Q
to
>,
C
O
V1 O N u C
c� —
0
O >, 4- Ulco
dJ
r
O Q >,
0
N
+�
c�
C
O aJ Q c6 Q
0
C
bA 0 -U `�
- p
4-
O >, N
aJ �
.� N v N
0 >1-O•u
4- O c6 C
~
C Oro L
A
C m
0
E-C C L
cn Q b y a)
vi
C O
Na) ro
�`a—
O
�
O
o
L•�O V)
v, ou O�
0LL
Q —�
Z v O-0
S Qr��
LL-C a)�
r v,�� rO>°
C�
r
z
Q
J
n,
W
N
Q
Ln
IC
4-
O
0
Ul
o� v
a V
ro ro
v
c E
O
vi O
v � L
b0
Vi
O
c6 L ,_
Oa--+
u
c
° -
n ,
v N U
W
�J
+O -0 c
O N = o
i
ro
},
V
u
z
a) ,� (3)
L L Q
-0 -0
c v ?� N
O c O
n,
N 4, tLO
o
W
ry
0 O O
-0E Q om-1 N
V
C E _0 i O
O
O O O
2 u Fo>
/1
V
N
L O U O N
r O _
� O N O
Q�
U v
0-0
4+ O Q o ro
N
ro � O •� i ro
Ei
4J N N N Ln
E O
'vl
v O v
`
-1 � O � � ate.1
W '=
U
�E�'� >Q
= i O
�//'��
ro O O O
� a)0
L O L U U
V/
� /'�
ro E i
V /
d N u N ro
W
V /
O O u (6
� L N
Q O
I^
L /
4- E
O O
-0 � r a)
O
m
0
� N +-
Quo
U
o o_ z ro
Qc v o
n,►
W
O ° Q
L E `�
U
U1
E a--+
O O v
vroc
v
�
O u_
'_'
if
Ul
O O
N v Q L O-o
&V v ° ° E
r a)Mro
�c-
cv -0X
ro
Q�a�
_
W
cOv c
Ln
O
OQ�6
Ln
� •O}
V1 4J 4J bA b.0 r6 i N — v >1 O v
i 4J i c c O O bA = N c
LnQ O v
o Ln O c v
ro
ro v°u NOa°Qom
E� p c Qo c-" -OC M
:3 vao>�o�
O cn v/i u N " c � cn w bA
+�ro
roU � c
+- roc Q r6 roQO M i V
O c� � O i U Q O O Q
-0 Q b O +-+ O �� N
+, O v -0 v
v 00 � Q ro c6 bi0 Q� 0 �O c� Q
O (6 .
O ro a- v O O >
ro I In �L
u -0 u : � 4- O in i -0 4-0 +�
L = -Q t'Jn 14-
� ro O
i� 0 4J � c O c L v v
v O v ao `� c a� c� 0 u c� L^
0 4-1 � Q O O E °
L 0-0)� O L Q 0 in cn 0
H m rO� 4-1 M 4-1 F-- U� M M 4-1 in O M
z
Q
J
n,
W
N
Q
V
L
a--)
c
W
liold
�F
.0
c -0 ° — u
O u O c6 N i i N bA C i c
�" . 4-J E� o�� Ln
� by O u `0 O Q O L c6
O N O aJ 0 U Q) V
Lnn Q) c6 •� O O N �
CC j=r N= E > O C
• J N Q> U C V 4-1
U 4-1
M c6 �--' O OV -0 E= m� " O O
U —rO4- �uE<0 c- 3
ro
LnU _ a) a) " o� ca'
c� _0 Ln
a� 30 ��� X a�� a' v �� a� ro a)
V 3 v °� o 7-0 0 Q Q-> 4-J rO:3
LO
IC
w
I
U
U
w
H
U
wn000
O
vQ�
o
>,o
(o
�
u
b
o
U
N
r6
v
C
C
`�/
C
.OU C
Q
N
�
C
O
_
�
i
-0
(3)
a)o
N O
U
O
O
O '_'
U
O
O
-0 M> aA
C>
Cl
4-J
O_
V
v
a)N
r6
L
O 'O O
C
r0
O
L
O
�O
rC6
Q
N
O a)—
O
C r6
O N
U
-
0 C
> >
— to
uj
O
u r6
b 0
0
J
O Q
Q O
c6
Q U a)O
N
a)V1
N
a)
•— U
E
O N
O U
v
OL
w
'J
O
O
ro�OE
O�
'^
-O
b0
O
p a) Q
u
N
E
a)N
W�
� N
V/
v
O
O O
c6
v
U '_'
J
} a)O
V
O
O to O
v
M p
v U
v
i r6
L
+- 2
O v
- L
O 4-1 -4-1
� c� N
S
O
ro
O
N a) O
>
ry
'L
O
}'
O
= O M
N
C
O
r6
Ln
In
.r -0
i E C
r6
�
�N
U
vi
� O
�O bA
r6
W
v v
E
ro
-0 N u
-O+ -0
E
v
E u .N
42 _
00 a�
v
+�>
v
aA r6
N �
U 0
0ro
�--' a--'
O_
Q > U
-0
Ln—
ate-+
M—_
.4.1
In—_
to
Ln
E
Q 4O Q
Uf Q
Q
Q>
�
O
E
M O
Q
L U
RE
a) n a
" �
O O
C a) in
(6
a) a)
`o
ro o
o �
o
u m
°C-3
o
'_N
m
"��o�
O
�in �a)
-C C
c
�
4-J
O
C O
0-.0
N�+
u U
�
4-J
O-C
a)*�Cu
4
or6o
pro
a)
a) r
U Qa,E
a)
n>
o u b0
`>—
�vi�o
co
�
a
a) C
bA
a'O
L
r6 b.0
O
N
4-J )
r6
-0 C
r6
O a)
N
E
O"
a)
n
ULA
O r6
" a)
Nr6
O
E
r6
O
ro
p
O
a) a)
L+I�Q-n
N
Ea
a
O
—
r6
-
in
a
> v
b.0�
�
p
QO
O
0-0
bwL O
S U •N
Q
V
0�
to Q U
r6
O
)NNro
�
OOQ
Q U
N
-0 gy+ 0
O
>pa)
cn
EUC
>
in
r6
L
CbA�
E
in
O
U a)
QQ)
ro
=A A
C
L�_
�
� b y L O�
Ln p-C
ro
O L
N
E
Q
X E
O
ro
v
�
N_
L 0 bA
i .� E
N
a)
it p
o
O
NLn
M I
p p
O
r6 r6
N 4-J>�
Z
�p O
Q O U
Q
Q) U
r6 QL
O
-� a)
E
c6 �' 0
`� c6
1 C in �
c6 C
ro
in
aJ
E v }
�
aJ p to
Q)
W -C
-
O
Q}
L, E�
bA U
L 4-1 O r6
� a) N�
� O
�
NU
r6
Q) >�
0 C
r6 Q) i)
p O
a)
>
r6 O0
a)
p a) 4-- O
v
u a)
.>
� Q)
.N
V) v1
>
4- Q)
4-1 in r6
� bA 0
Ln
W
O
Q .0
O
in
p N a)
a)
1 a)
C
>, Q)
in r6
O
:--+ O
a) �
_ to
> O
> in
>
V
E Q
C E
N T
.0 Q r6
a)
41 aJ bA
bAN
_ _
_
O U
_ _
C n u
r6 _0 N Q
_ '
4�� dJ�
C E aJ C
r6 :3 a)
N C QLA
b.0 aJ Q
C to
4-- aJ C
c6 '�
bA
C U
.� .L
O
cu
u/.� 1
Lap Q)
CL O p
O
O Q ro
dJ u
D
cu
UE
1 E O
N
cu
0 0
N O O
6
4-
U a)
Ln
IA LA
c
O n
N
V
v =
ru°
z
Q — 4-1 U (1)
M W C N
bA
u
U C Q)
Ln
.4-1 �--+ a--+ �--+
0 u N O Q
WD
(Go
ZbQ
vi
Q) dJ Q)CU
>
-E a) rx6
ro -0 4-
ti
rn
CD
N
El
Y
DC
az
Z a
Or)
Z °
OQ
0�
bur,VAd WunoI �ooq sapnpur a�000das 6urgmo aupp 'sypom sso,ro ou pa�opjxu jou ap,ro 3offDJ4:a4oN
EE'LtrS'Z6b $
jexdxgns
EO'Lvs't t, $
(%TT) saa� ean;oa;lyeaV
cc'ooL'Lob $
le4o4gns
8T789'EV $
(%ZT) dn�jeA aojoej;uoD
8T'8ZOb98 $
le444gns
E9'O8b`Lb $
(%T) loua9ugUCD
OS'LES'9ZE $
le;o4gns
00'000`5 $
00'000`5 $
duan7
l
eaje aa}}n9 pa;e;agaA
00'000`0T $
00'000'OT $
duan�
6
a9eugIs Ra}u3
00'005`E $
00,005,E $
dwnj
T
a9eU91S 0U.11Jed
00'0OO`ST $
O0'000'S $
ea
E
sa}ee quijaed
00'000`0T $
00'000`0T $
ea
T
(jonal pool) sdrIOCH leaia�aa13{aaTe
00'000`0T $
00'000`0T $
dwnl
T
sluaw;snfpV ainjonilseijul
0TO09'T $
0TO09'T $
ea
T
9uiTuled au11
00'05T`E $
00,5E $
Ew
06
9 sseID wwooE aseq-qnS
00'008`T $
OO'Otr $
Ew
5V
vsselD wwoO T aseq
OO'SWST $
0O'SLT $
auuol
5L
wwOOT IIE:#sV
00'0OO'ST $
00'05 $
zw
00E
�Ugdwe}S
HE
;legdsvpadwe}s -4ol 2ulIJed
00'005`Ov $
00.06 $
UJl
05b
SuiganD
00,000,E $
00'000'z $
ea
T
9uiTuled au11
00'008`E $
00,5E $
Ew
08
9 sselD wwooE aseq-gnS
00'009`T $
OO'Otr $
fW
0V
VssEID wwOST aseq
5L'8TL`OT $
00'SLT $
auuol
T9
wuJOOT Ile#sV
OSE
(si[emaniJa aul) AwN -;al 2ulIJed
5LTt7C6ET $
0O'SLT $
auuol
96L
3 adAi wwoU }leHl sv
OO'OOS'zE $
00'S $
zw
0099
2�u!II!W
OO59
(wwp5);uloe}jnsa}d -;al 2ulIJed
suaRe IMPOLAI 2ulIJed
isoo wail
�Qa;Iun
;lun
wail
'all dno'dEM NN3l9
OZOZ'TZ uer :pajedaJd
„0„ SSVI:) - LSO 319'd9O8d dO NOINIdO
)IUVd NOINIVYOa
O
Lo
N
N
m
N
ZL'S9£`b9b $
1elolgnS
ZZ'ST0`9V $
(%IT) saaj lejnj3aj!g3ay
8b'Lb8`8Tb $
1e}olgnS
90'L95`ti5 $
(%ST) dn1jelN jojjejjuog
Zb'08L`£95 $
1elolgnS
Z9'6t,ti`LV $
(%ST) A3uaSu!luo:)
OS'0££`91£ $
lelolgnS
00'0S£`OI $
00'06 $
zw
9LL
RulganO
00'000`ZT $
007T $
zw
000 L
poS T I!osdol
00'000`0£ $
00'000`0£ $
ea
aSjel - sas!llaal Ieinidln:)S
00,000`09 $
00'0001ST $
ea
b
IIewS - sas!Ilail lemidlmS
00,000`01 $
00'000`0T $
dwn-1
l
uo!lepunoj ajnldln:)S
00'000`SZ $
00'000`SZ $
dwn-1
l
luawal31eanjdln:)S
OS'095`bZ $
00'OSS $
wl
6Z
slleM gu!leaS a;aJ3uo:) IseO@Jd
00'OOS`6V $
00'06 $
zw
099
sjleM alaj3uo0
agelS a3elinS paeH
00'OZL`ST $
00'OZT $
w-1
4C I
j!npuOD punoisiapuH
00'000`Zt, $
00'OOS`OT $
dwn-1
b
Su!lgS!l
I e3lJPal3
00'00S`OT $
00'ST $
£w
OOL
xno
00'OSL`9 $
00'£ $
zw
OSZZ
Su!peig gs!u! j
00'00S`t, $
00'Z $
zw
OSZZ
Su!peig gSnoa
Jaoma}!S
00'OST`T $
00'0T $
ea
SIT
Su!gjng
00,000`0I $
00'000`0T $
dwnl
I
ainjonilseilul 8ulls!x3 deg
00'000`t, $
00'0Z $
zw
ON
sl!eal alamoo
uolmowaa
sampnilS apegS lg (auna aql) ssa3jV g3eag
bZ'ZOL`89T $
1ejolgnS
VZ'12TL`9I $
(%TT) saaj lejnj:)aj!g:)ay
0017861ST $
1elolgnS
00'tiSZ`9I $
(%ZT) do l-jeN jo}:)ejluoD
00'OOL`S8T $
IejolgnS
00'OOL`LT $
(%ST) A:)ua2lu!juo:)
00'000`STT $
IejolgnS
00'000`ST $
00'OOS`Z $
as
g
s130a sulleol j
00,000`0I $
00'000`0T $
ea
l
sainlea j IOJIuog Su'Ved
00'000`Z $
00'000`Z $
ea
aseus!S
00,000`01 $
00'000`01 $
ea
l
uo!le4S gseM
00'000`1Z $
00'09 $
zw
09£
uogez!I!ge4S au!IajogS
00,000`09 $
00'00Z $
zw
00£
dwe�j alaj3uo0
gaunelleo8
LO
Naomaj!s
00,000`01 $
00'000`01 $
ea
T
suo!4epunoj a4aj:)uog
uolmowaa
eaayinolool2 punOAABld
60'bSb`Z8b $
le}olgnS
LL'OT8`Lt $
(%TT) saaj le-jn}oa}!gojy
EE'£b9`bnb $
IejolgnS
£6'89S`9t $
(%ZT) dnjjelN jol:)ejluog
Ob'bLO'SSE $
lejolgnS
Oti'8T9`OS $
(%ST) huaSu!}uog
00'9St,'L£E $
IejolgnS
00'000,0Z $
00'000`OZ $
ea
T
ainieuinj 31!S z)s!lN
00'000'OT $
00'000`01 $
ea
T
punodwog aSejols
00'OOZ`6T $
00'00ti $
wl
8tr
IleM Su!u!ejaH/Su!jeas
jlegdsll `Ileq}ajse8
00'000`t,T $
WON $
wl
OL
Sulouaj
00'000'6 $
00'OOS`ti $
ea
Z
s;aN Ileq}alSeg
00'OS6'S $
OUSE $
£w
OLT
8 sselD ww00£ aseq-qnS
00'00VE $
00'Ot $
£w
S8
y sselD wwOST ase8
00't,ti£`ZZ $
00'09T $
auuol
OvT
ww00T jlegdsy
OLS
llegdsll `IleglaNse9
00'000`t,Z $
00'OZT $
wl
ON
4!npuo:)
00,000`09 $
00'000`S $
ea
ZT
s}gS!l
le3lipap
00'000`SZ $
00'000`SZ $
ea
T
sSu!gs!ujnj
00'000`ST $
00'000`ST $
ea
T
Su!}ueld
00'000`tiZ $
007T $
zw
OOOZ
poS/I!osdol
00'00s'ET $
00'06 $
zw
OST
WAA aIaa:)uOD
00'000`8Z $
00'Oti $
zw
OOL
sl!ejlisnpjagsniD
Suldeaspu el
00'005`ZZ $
00'ST $
£w
OOST
lH
00'OSL`E $
00'E $
zw
OSZT
Sulpeig qs!u! j
00'005`Z $
007 $
zw
OSZT
Su!pejg gSnoa
Aaomaj!s
00'000`S $
00'000`S $
ea
T
punoiSAeld
00'000`S $
00'000's $
dwnl
T
sainleaj aleoolaa
00,00E $
00'ST $
zw
OZ
gnj9'8 Jealg
007T $
00'£ $
zw
v
sampnilS
00'000`S $
00'OT $
zw
005
llegdsy
uo!I!lowaa
Ileglalseg palnolaa lg sndweO ssau!sng `a:)edS xal j
N
Lo
8£'9ST'01-S $
le;olgns
86'TOS'9S $
(%TT) saaj lean}z)aj!yaay
Ob'VS9'£TS $
Ie;oignS
Ob'b€0,55 $
(%ZT) dnlaen aopea}uoD
00'OZ9'85b $
le}o}gnS
00'OZS'6S $
(%ST) A:)uaOu!4uo:)
00'008'86£ $
le}o}gnS
00'000'8 $
00'Ob $
wl
ON
aaOp3
00'000"Ob $
00'Ob $
zw
0006
gDlnlN-BupepnS
00'000`Sb $
00'000`St $
ea
6
aan}eaj Aeld -g joa(] }nolool d!yS
00'000"0Z $
00'000"0Z $
ea
6
uo8eaa eaS - aan}eaj Bu!gwil:) wolsnO
00'000'OT $
00'000'OT $
ea
6
8u!mS a8ael
00'000,0S $
00'000'SZ $
ea
Z
saamol
00'000'ZT $
00'000'ZT $
ea
b
ado { aauu!dS
00'000'S $
00'000'S $
ea
4
aan;ea4 Ou!quu!lO
00'000'OT $
00'000,0T $
ea
4
sap!l5
00'000'5 $
00'000'5 $
Be
6
Ou!mS }ol
00'000`ST $
00'000`ST $
ea
b
asnogAeld
00'000'OT $
00'000'OT $
ea
b
xogpueS
00'000'5 $
00'000'5 $
ea
(
Ou!mS 401
sainleaj punOJBAeld
00'000'ST $
00'OOO'ST $
ea
6
;uaIuo:)an!laidialuI
00'000`0Z $
00'000`0Z $
ea
b
Iaoj pooMaauea}u3
00'000'ST $
00'OST $
zw
006
dwgj
00'000,OT $
00'OS $
zw
ON
aaysnj0 - sAemlleM'g sl1eal
}nolool �g punOJBAeld
00'000,Z $
00'00S $
ea
b
sl!d b88
00'000,0b $
00'000'OT $
ea
b
saa}lauS D!uD!d
eaad :)!uDld
00'000"8 $
00'0b$
zw
ON
l!eal;sna aagsna'
00'000'OT $
00'000'OT $
ea
T
s}JanlnO
00'008`£T $
00'09 $
zw
O£Z
uo!jez!l!gejS au!laaogs
00'000`OT $
00'000`OT $
ea
T
;aSpnj ll!3/;nO
00'000"9 $
00'€ $
zw
OOOZ
?u!pejD qs!u! j
00'000"b 5
1 OO'Z $
zw
OOOZ
Ou!pea9 g2no�j
m
LO
LO
56'ST8`96E`E$ IVIOl(INVUE)
6T'06S'8SZ`T
$
Iejo;gnS
ST"SZL"VZT
$
(%TT) saaj leanl:)a;iy:)ay
b0'S98'EET`T
$
le}o}qnS
b5'S8b"TZT
$
(%ZT) dn1jelN ao}3eiluoO
OS'6LE'ZTO'T
$
le}o;qnS
OS'6V0'Z£T
$
(%ST) A:)uaBulluoO **
00'0££"088$
le}o}gn5
00'080"b9
$
00'OZT $
ea
t7g9
a;ajDuoO padme;S - ezeld
00'oo5"SZ
$
00'058 $
w-1
of
PLUS Ilemea5
00'000'L9
$
00'000'T $
w-1
L9
a8aej Ilemea5
00'000"0Z
$
00'000"0Z $
ea
4
s8ulpe� 73 saiel5 alaiDUOD
00'000"SZS
$
00'000'SZS $
dwn-1
l
8ulplln8
00'000'OST
$
00'000'OST $
dwn-1
l
aanl:)nalsea}ul
aazua0 8ulpling
00'OOS`ZZ
$
OO'ST $
Ew
OOST
1H
00'OSL`£
$
00'£ $
Zw
OSZT
8ulpeag gsiul j
00'005`Z
$
007 $
Zw
OSZT
8ulpciD U$no}j
liomajlS
uoll:)nalsuo0 Bulplln8 1g IlemeaS
n
N
co aj
a--+
X v
Y
DC
az
Z a
Or)
Z °
OQ
0�
LO
LO
MaE-c—
(D
LO
a
rn
N
00
lei
icOiA+7 �dr Y 411NiL iiiYli _ r. N
jw
ar {
�! 7rr;lydT
Of
---s-y� �► -fir
kk
i itU1H i
4rA7ak Wald
Ryd
J i�IiIVW
atN9+ aR
1mm,
1-,1
C7 i4)V
59-�;oO
;64� 019
2� o
�,ze ,a
4l�71YdWt r •
-ifr�+ gyr�aash+nd
E)NIHDd703D
A8d3(l E)NIHSIJ 3D1
SMOHS dVD
Sl'd1NId D 18 C NV AVAV)l
SNIVM IlVdi 3Al13ddd31Nl
S31AOW 'doo0lno
' DA
SSO1 d3HSVM 'S30HS3SdOH :S3WdD
DNIHS13
SAdO ADnal ❑oo3
S1N3NVNwo1 A3>IDOH I 7d8A3l1OA
SdOIN3S'dO3 DNIM3lAi3SNnS
S1N3A3 DNIZVDdd1S
S13MVA dOflN3A
HDV38 3H1 No DISnW 3AII
swwolnl
SlIVU DNI>l1VM(13AOddWl f ❑30N31X3
sidnOD ll'd8A370A'S-n'V813ASV8
a N n obi DAdl d
'd3d'd 08817INDId d3Dd'dl
S318'dl DINDId ❑3d3AOD
S1Id 3dld ❑31VNDIS3❑
3D'ddS N33dD
DNIWWIMS dOJ SiJVd
DNIAKI / DMINNIMS dOJ LIDO❑
HD N ndl l'do 8
H DV3 8
'8 SMIl IDdd of SS3DDV dlVHD133HM
Sd3AAOHS'doo0lno
S3111I1D'd3 3DNVHD
NOIIVI'dd MIND 3Ali3ddd3lNl
N331N'YD
S3111ADVI
]ii]6dVHD NDISICI AiINANNOD
co
Lo
0
m
m
54U IJ)VI
37A
Li
3��
InilYir r
en�ry rv� 3
�w�anrr�
7'•r��.rr �{7r7�lCj �Y rw,�.p �arr
is
"P-ndr.�e
0000.
+ems
"daOP _ a
...ppp""ppp ,,,,�osfo.
j^
__--_-_ AN[fj�4L
i74n2l�S ''wodln�y
sn,.yYr�1'
�,�
33bWWIJ�p l
�f �
�
1Frwi1 per,
sal'�rrrg
IV tws
SIdIdN08 ❑dSIAdldns E)NINIAd
101 E)NINdVd 1NIVd'8 IDVddnSId
IE)ViS 1NIVdNIVid31NI -
E)NIONVdgld 090I I NE)IS AdiNd -
E)NIlNVld 3DNVN31NIVIN OdI7
HDNnVI
lb'08 E)NllVdVddS dllddVg NdddE)
53111111f "R dI1SdNnG NI GINVdd -
SNOIlDdNNOD
'8 SHlb'd d3NId30 AldvIlD
Ab'NINIVAI'8 JDVdSNIIdE) (IINE)ISIG -
E)NINDIG ❑OOAAI
AE)dINIdVIOS'NE) IS] ❑ MH71lN -
S119vi
DINDId dOd Slb'Idllb'IN d11DALDId
Sb IdV ]GVHS ❑ab" 8 IDVdS NIME) AD -
MJIA dHl NO sn:)od
lVdnlVN (1171NdICIOVq
`d 7SONV -fl-LihL�,::V
H:)VI9 01 SMIIA Oli:)ndlSd0Nn -
JE)VNE)IS
E)NIONld)%LVM '8 AdiNd ❑3AOddINI
SisI T)A:)
'8 SNVIdiS30ld dOd AlddVS ❑VOd
,rlOdS ❑NIl9,, dO inO AdlNd dAON
❑NnOdDAb'ld NO DN1:)VddnS AlldVS
Slld ]did ❑IiVNE)1S30
dJHiVJMdOd NV:)g] A
,rVddV)lllIVIV:ll'E)NIlON JE)VNE)IS
3DIMIS CldV !)IJIl InNIlN0:
H:)NnVI iVO'd dOd Vzld ' ❑zliVddddS
HDb'd8
d0 301S 01 ' IdV A}I:)Od do NVIT)
!DNIlH!DII •
SISIVdldd NO S3llddns lb'DId3Vd
m
Lo
1-7
ano
law
kss
N
cn
Y
DC
az
Z a
Or)
Z °
OQ
0�
't if
44
k
Am
m
!
I
yAp�
:�
ZY
TSr.
'
i
rip,
ALN
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understand ("MOU"), dated as of the day of March , 2024,
(the "Effective Date") sets forth certain understandings between the Dominion Park
Community Association Inc. (the "Dominion Park Association"), a body corporate
having its head office in Saint John, NB, The Greater Saint John Community Foundation
(the "Community Foundation"), a body corporate having its head office in Saint John,
NB, and The City of Saint John (the "City"), a body corporate by Royal Charter
confirmed and amended by acts of the Legislative Assembly, having its head office in
Saint John, NB, relating to the acceptance of donations to support the Dominion Park
Revitalization Project. The Dominion Park Association, the Community Foundation, and
the City are sometimes referred to individually as a "Party" and collectively as the
"Parties".
WHEREAS:
A. The Dominion Park Association is a body corporate pursuant to the Companies
Act, and wishes to raise funds through public donations to support the restoration
of Dominion Park in accordance with the City's `Dominion Park Revitalization
Project " (the "Project");
B. The Dominion Park Association is not a qualified donee for the purpose of the
Income Tax Act and therefore is unable to provide official donation receipts to
donors;
C. The Community Foundation can issue donation receipts but in order for the
Dominion Park Association to receive the funds, they must partner with a
sponsor; and
D. The City has agreed to act as the sponsor for the purpose of facilitating
donations;
NOW THEREFORE THE PARTIES HAVE AGREED AS FOLLOWS:
1. Purpose of the Memorandum
1.1 The purpose of this MOU is to set out the basic terms by which the
Dominion Park Association, the Community Foundation, and the City will
receive donations, administer donation receipts, and disburse donated
funds in support of the Project.
1.2 This MOU is a binding agreement and shall be legally binding upon and
enforceable against the Parties hereto and their successors and permitted
assigns.
`tLl
2. Administration of Donations
2.1 The Community Foundation will receive donations on behalf of the
Dominion Park Association for the purpose of the Project and will issue
donation receipts to donors.
2.2 The Community Foundation will provide the City with all donations
received during the Term of this MOU, less 2% administrative fee which
shall be paid to the Community Foundation.
2.3 The City and the Dominion Park Association will receive an annual
accounting of all donations received at the end of the Community
Foundation's fiscal year, no later than thirty (30) days after the end of said
fiscal year.
2.4 The Community Foundation will provide the cumulative donation received,
less the administrative fee in accordance with paragraph 1.2, to the City on
June 30t" and December 15tn
2.5 The City shall hold the funds received from the Community Foundation
and shall only disperse the funds as jointly agreed upon by the City and
the Dominion Park Association to support the Project.
3. Term and Termination
3.1 The Term of this MOU shall commence as of the Effective Date and end
on December 31, 2024, unless terminated earlier in accordance with the
MOU or otherwise agreed between the Parties (the "Term"). After the
expiry of the initial Term, the Parties may consider a renewal or extension
if agreed upon by all Parties.
3.2 If any Party neglects or fails to perform their obligations as outlined in this
MOU, any other Party may give written notice of the default under the
MOU and, entirely without prejudice to any other rights, remedies, or
claims it may have under this MOU or otherwise, terminate this MOU
forthwith.
4. General Provisions
4.1 Costs and Expenses: Each Party shall bear all expenses incurred by it in
connection with this MOU unless otherwise expressly set out herein.
2
175
4.2 No Partnership: No partnership is created by this MOU. Nothing contained
herein shall or shall be deemed to constitute the Parties hereto as partners
nor as agent of the other nor any other relationship whereby either could
be held liable for any act or omission of the other. The Parties shall not
have any authority to act for any of the others or to incur any obligation on
behalf of the others save as specifically provided by this MOU.
4.3 Time of the Essence: Time shall be of the essence of this MOU.
4.4 Governing Law: This MOU shall be governed by the laws of the Province
of New Brunswick
4.5 Successors and Assigns: This MOU may not be assigned by a Party
without the prior written consent of the other Parties. The rights and
liabilities of each party shall enure to the benefit of their respective
successors and permitted assigns.
4.6 Notices: Any notice, demand, request, consent or approval which is
required or permitted to be given or made by one Party to any other Party
pursuant to any provisions of this MOU shall be valid and effective if
delivered personally at, or if sent by prepaid courier, telecopy, electronic
mail or other similar means of prepaid recorded communication to the
respective parties as follows:
(a) If to the City
The City of Saint John
General Counsel Office
City Hall
15 Market Square
Saint John, NB E2L 41_1
Email: generalcounsel@saintjohn.ca
With Copy To: The City Clerk
Email: cityclerk@saintjohn.ca
(b) If to the Community Foundation:
Email:
President and CEO
PO Box 20061
Brunswick Square
Saint John, NB E2L 5132
kelly@sjfoundation.ca
3
176
(c) If to the Dominion Park Association:
809 Manawagonish Road
Saint John, NB
E2M3W9
4.7 Counterparts: This MOU may be executed in any number of counterparts,
each of which shall be deemed to be an original and all of which taken
together shall be deemed to constitute one and the same instrument.
Counterparts may be executed either in original, electronic or faxed form
and the parties adopt any signatures received electronically as original
signatures of the parties.
[SIGNATURE PAGE FOLLOWS]
4
177
IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the date set
forth above.
SIGNED, SEALED & DELIVERED THE CITY OF SAINT JOHN
Donna Noade Reardon
Mayor
Jonathan Taylor
City Clerk
Common Council Resolution:
THE GREATER SAINT JOHN
COMMUNITY FOUNDATION:
Kelly Evans, President & CEO
Per:
THE DOMINION PARK COMMUNITY
ASSOCIATION INC.
Per:
5
178
COMMON COUNCIL REPORT
M&C No.
2024-070
Report Date
February 28, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. 2024 Menahqesk (Saint John) Powwow
AUTHORIZATION
Primary
Commissioner/Dept.
Chief
Growth
Author
Head
Administrative
Committee
Officer
David
Amy Poffenroth
J. Brent
Deputy Mayor
Dobbelsteyn
McGovern
MacKenzie
RECOMMENDATION
It is recommended that Common Council allocate up to $50,000 from the
Community Services Reserve to support the coordination of the 2024 Menahqesk
(Saint John) Powwow.
EXECUTIVE SUMMARY
There is a strong desire by First Nations leaders and the City of Saint John to hold
a Powwow in Saint John in the Fall of 2024. This report provides a general overview
of the Powwow along with a brief overview of community, cultural and economic
impacts. It is anticipated that this two-day Powwow could attract upwards of
10,000 visitors to the region in October. Approximately 2.6% (3,285) of the
residents of the Saint John region claim Indigenous identity and holding a
Powwow in Saint John would not only allow these residents an opportunity to
connect in a meaningful way with their heritage and traditions, it would also
significantly advance the path of Truth and Reconciliation in Saint John and
promote greater peace and friendship between Indigenous and non -Indigenous
peoples.
PREVIOUS RESOLUTION
February 27, 2024, Growth Committee Resolution
It is recommended to the Growth Committee:
That Common Council allocate up to $50,000 from the Community Services
Reserve to support the coordination of the 2024 Menahqesk (Saint John)
Powwow.
-2-
December 11, 2023, Common Council
Common Council received an update on Truth and Reconciliation efforts from the
General Counsel and resolved to endorse the initiatives described in that report,
including the efforts to bring a Powwow to Saint John.
REPORT
The City of Saint John/Menaquesk is situated on the traditional territory of the
Wolastogiyik/Maliseet. The Wolastogiyik/Maliseet along with their Indigenous
neighbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati
signed Peace and Friendship Treaties with the British Crown in the 1700s that
protected their rights to lands and resources.
As part of the City's journey toward Truth and Reconciliation, the City has been
engaging in discussions with First Nation leaders to coordinate a Powwow in Saint
John and City staff are working in partnership with Indigenous and non -Indigenous
stakeholders in this respect. The Powwow would be hosted by the Wolastoqityik
and Mi'kmaq Nations.
In the Wabanaki region (Atlantic Canada/New England) Powwows are vibrant
expressions of culture, bringing together communitities from across the region ---
these events are also called Mawiyamok (Wolastgey) and Mawio'mi (Mi'kmaq). A
Powwow is typically a celebration of dance, drums and songs, buying and selling
crafts, workshops and education, an opportunity for Indigenous people to show
pride and respect for their culture, reconnect with old friends and make new ones,
and is ultimately a testament to the strength, resolve and traditions of First
Nations; it is a feast for the senses, deeply culturally significant, and typically open
to attendance by Indigenous and non -Indigenous peoples alike.
In a darker part of Canada's history, Powwows were banned under the 1876 Indian
Act unless sanctioned by the Federal Government. This decision was used as a
means to restrict the sharing and passing on of First Nations' knowledge and
traditions, especially between elders and children; Powwows were ultimately
restricted to promote cultural assimilation. This prohibitive legislation also
coincided with similar oppressive legislation in the United States, and it
significantly curtailed ceremonial life of First Nations. During this time, Powwows
were often held by First Nations in secret and many First Nations members, and
especially children that attended residential schools, were made to experience
significant shame with the concept of Powwows. At the consistent urging of First
Nations across Canada, amendments to the Indian Act were finally made in 1951,
and Powwows have been held in Canada without interference by Federal Agents
since that time. Today, Powwows stand as a testament against assimilationist
policies and are a place where Indigenous and Non -Indigenous peoples can gather
in peace and friendship to celebrate and share culture and traditions.
`E:191
-3-
Hosting a Powwow in Saint John would have deep meaning as Menahqesk (Saint
John) - the traditional territory where the Wolastoq (Saint John) river meets the
ocean - means "where the sea takes the land", and this place has been known from
time immemorial as a gathering space (lhtoli-magahamok) for First Nations.
Powwows have had significant cultural and economic impacts on communities.
Some of them can attract upwards of 25,000 visitors to the event, especially in
urban centres. Over the Summer and Fall of each year, people travel all over
Canada and North America to attend Powwows. This is known colloquially as "The
Powwow Trail" and it is common for Indigenous performers to'follow' the trail all
season to perform and compete.
Powwow Committee
The Powwow would be hosted and lead by the Wolastoqityik and Mi'kmaq
Nations. The Powwow will be coordinated by a Committee made up of First
Nations stakeholders, First Nations event coordinators, City Staff and Non -
Indigenous stakeholders.
Community Services Reserve Policy
While a Business Case is not required for funding requests of less than $250,000 —
per the Community Services Reserve Fund Policy — staff has still conducted a high-
level business case review and an overview of how this request aligns with this
Policy.
The attendance for Powwows can range between a few hundred to tens of
thousands of people. There are currently no Powwows held in Southern New
Brunswick; the nearest and largest Powwow in New Brunswick is held in
Fredericton by Sistansisk (St. Mary's) First Nation.
The Powwow in Saint John is expected to draw approximately 400 performers and
60 Indigenous vendors. It would be held primarily at TD Station on a weekend in
October. As this would be the last event at the end of the Powwow Trail, indoors,
and in one of the largest venues in Atlantic Canada, it is anticipated that between
5,000 and 10,000 visitors could descend upon Saint John to participate in the
Powwow.
This volume of visitors would have noticeable economic spinoffs via spending at
local accommodations, restaurants, transportation, rentals and shopping.
It is very challenging to conduct pre -event economic impact assessments, but a
high-level estimate would put anticipated visitor spending related to the Powwow
at approximately $1.3M to $2.2M based on projected attendance.
The City's investment of $50,000 could unlock an additional $175,000 in direct
event funding from other funding partners. Staff have a solid level of confidence
-4-
that the Powwow Committee will be able to attract the required financial support
from other partners, including local businesses. If funding cannot be secured, the
Powwow would not take place in 2024 and approximately $40,000 of the City's
contribution would be considered a sunk cost and non -recoverable.
Perhaps more importantly than the anticipated Economic Impact is the Social
Return on Investment for Saint John that would be realized by hosting a Powwow
- and of this scale. This Powwow would enhance the quality of life in Saint John,
especially for the thousands of local residents who claim Indigenous heritage and
would foster a more welcoming community that promotes Truth and
Reconciliation.
2024 New Brunswick Powwow Tentative Schedule
2024 New Brunswick Powwow
7iune15-16
Sitansisk (Saint Mary's)
Fishermen Powwow (Miramichi)
uy - 7
Oinpegitjoig (Pabineau)
July 6 - 7
July 20-21
July 27-28
Welamukotuk (Oromocto)
Natoaganeg (Eel Ground)
Neqotkuk (Tobique)
Metepenagiag (Red Bank)
July 27-28
Aug 17-18
Ugpi'ganjig (Eel River Bar)
Aug 22-23
Esgenoopetitj (Burnt Church)
Aug 31-Sept 1
Elsipogtog (Big Cove)
Sept 7 - 8
Bouctouche (Tjipogtotg)
Sept 14- 15
Bilijk (Kingsclear)
Menahqesk (Saint John)
Oct TBD
STRATEGIC ALIGNMENT
BELONG
• We enhance the quality of life and social well-being in a safe place to live.
• Foster Diversity and Inclusion
• Cultivate community pride and unity by promoting beautification, arts,
culture, and heritage.
Community Services Reserve Policy
2.2 All Projects must give strong evidence that the completion of the Project will
lead to increased quality of life in Saint John or will advance the city's interests in
promoting inclusion and community development as confirmed by Growth
Committee ("Community Services Agenda").
-5-
Hosting a Powwow also aligns with the City's Truth and Reconciliation Framework
SERVICEAND FINANCIAL OUTCOMES
Staff is recommending to the Growth Committee that Common Council allocate
$50,000 from the Community Services Reserve to support the Powwow in 2024.
This would be the initial financial seed funding to formally begin event planning.
Staff has confirmed that this funding request aligns with and meets the
requirements of the Community Services Reserve Fund Policy.
These funds would not be used as a grant but would be used by the City for
operational expenditures related to event coordination and support as part of its
role on the Powwow committee.
It is anticipated that the overall cost of the Powwow is approximately $225,000
and this financial contribution from the City will be leveraged to secure
sponsorships and financial commitments from other sources to make up the
remainder of the event costs and ensure that the Powwow is free to attend for all
visitors. While this funding request of the Community Services Reserve is for one
year only, once the Powwow is held for the first time in the City, it unlocks the
new recurring sources of funding for future years.
A weekend attendance of 5,000 to 10,000 people would generate approximately
$1.3 to $2.2M in local spending.
Similar to hosting the Memorial Cup in 2022, staff anticipate the City offering in -
kind support to assist the Powwow committee in the coordination and execution
of the event including staff time and the use of TD Station and other civic in -kind
resources as reasonably requested.
The Community Services Reserve currently has $355,000 in unallocated funds
available. Approval of this funding request would leave $305,000 unallocated.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report has been drafted in consultation with Growth and Community
Services, The General Counsel Office, Strategic Services, the CAO's Office, and the
City's Truth and Reconciliation Team.
Staff has been in regular meetings with First Nations.
Staff has also held preliminary meetings with Envision Saint John who have
committed $30,000 in financial support as well as in -kind support.
Staff has also met with OVG and other local Non -Indigenous stakeholders
regarding the Powwow.
`E:191
-6-
ATTACHMENTS
N/A
`E:i!
It I
COMMON COUNCIL REPORT
M&C No.
2024-057
Report Date
February 28, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Sophia Recovery Centre Funding Request
AUTHORIZATION
Primary
Commissioner/Dept.
Chief
Growth Committee
Author
Head
Administrative
Officer
Cara Coes
Amy Poffenroth
J. Brent McGovern
Deputy Mayor MacKenzie
RECOMMENDATION
It is recommended that Common Council authorize the City of Saint John enter
into a formal funding agreement for an amount of $50,000 with the Sophia
Recovery Centre Inc., drawing the funds from the Community Services
Reserves in 2024.
EXECUTIVE SUMMARY
On September 18, 2023, CAO McGovern referred a funding request
received from the Sophia Recovery Center Inc. (SRC) for its evaluation and
recommendation to Growth & Community Services. The SRC is requesting
$50,000 from the City of Saint John to support their approximate $1.5
million project, as well as ongoing support for seasonal snow removal
from the driveway and parking lot at the new facility. Their package of
information submitted outlines the rationale and impact of this project,
including the economic impact.
To facilitate the consideration of the SRC's financial request to the City of
Saint John, the Chief Administrative Officer reviewed the Business Case to
confirm it met all criteria of the Grant Policy and the Community Services
Reserves Policy, and asked staff to conduct an evaluation of the
opportunity to provide a recommendation for the Growth Committee's
consideration.
Staff's assessment of the SRC's proposal incorporates three evaluation
categories: strategic alignment, economic impact, and community impact.
Staff's assessment concludes that there is merit in the City entering into a
formal agreement for financial support with Sophia Recovery Centre.
Staff recommend that the City does not provide in -kind snow removal of
their parking lot and driveway.
`E:16'7
-2-
This recommendation proposes a one-time funding envelope
commitment from the Community Services Reserves Fund, entering into
a formal service agreement in 2024 as per the Grant Policy.
PREVIOUS RESOLUTION
RESOLVED that as recommended in the submitted report "Sophia Recovery
Centre Funding Request" the Growth Committee recommend to Common
Council that the City of Saint John enter into a formal agreement for an amount
of $50,000 with the Sophia Recovery Centre, and Common Council approve
drawing the funds from the Community Services Reserves in 2024.
REPORT
Background
On September 18, 2023, the Sophia Recovery Centre Inc. (SRC) submitted a
business plan to the Chief Administrative Officer, which outlined the details
of the Sophia Recovery Centre facility project. The package also included a
financial and in -kind ask to the City of Saint John. The Chief Administrative
Officer referred the package to the Commissioner of Growth and Community
Services to assemble a cross- corporate staff team to facilitate an evaluation
of SRCs financial request.
Overview of Project
The Sophia Recovery Centre's facility project will replace their current rented
spaces throughout the city, bringing all staff and operations together under
one roof. SRC purchased the property in June 2023, fundraising campaign
June through September, with site preparation set to be completed at end of
October 2023 and the renovation beginning with a target completion and
relocation date of February 2024. The project is just a few weeks behind,
beginning early winter 2023 with site preparation.
As described in the SRCs package, the project is driven by the growing need in
the community to provide space for staff, programs and services delivered by
Sophia Recovery Centre. Completion of this project will result in monies saved
through the transition from paying rental fees to a mortgage, the addition of
available parking for clients and staff, increasing programs and services
offered to meet the rising demand for recovery support, and achieving SRC's
strategic plan on growth and expansion.
The project is estimated to cost $1.5 million, of which SRC will be contributing
approximately $1 million via financial assets and fundraising. Additionally,
Sophia Recovery Centre has secured $485,000 of Provincial funding through the
RDC Community Development Fund.
Project Evaluation
To make a recommendation, staff used three broad categories to effectively
`DIN
-3-
evaluate the merits of the project and whether it should be considered for City
of Saint John funding. The three categories are: strategic alignment, economic
impact, and community impact.
STRATEGIC ALIGNMENT
The first critical consideration in evaluating this project is to demonstrate that
the project aligns with the City's pre-existing strategies and plans.
This project has strong ties to two of the core categories from Council
Priorities 2021-2026, Grow and Belong.
1. Grow — This project will contribute to the labour market, both in
development and operations.
2. Belong — Saint John continues to expand on its quality -of -life offerings
and recognizes the need to introduce expanded program and service
offerings the Sophia Recovery Centre will provide such as client and
caregiver care, in person sessions, increased mental wellness -based
offerings, community spaces, and collaborative opportunities within
the community. This expansion will also help reduce usage of acute
programs and emergency care services in hospitals.
This project aligns with Plan SJ, the City's municipal plan, acknowledging the
importance of community facilities creating complete and healthy
communities; recognizing natural spaces, recreation, and community
facilities enhance social interaction while providing diverse activities and
amenities.
COMMUNITY IMPACT
Assessing community impact has not yet been defined. The City of Saint John
is working on initiatives on how to inform the public of the value and impact
of its own quality -of -life offerings and services, which require a
comprehensive analysis and clarity on what precisely is meant by community
value (which falls outside the scope of this assessment and report).
Examples of community impact within our community have been seen
through the City's recreation user fees, PRO Kids, Community Services
offerings, and senior and youth programming and services. While measuring
impact is a work-in- progress, the City acknowledges that there are
improvements needed in our efforts towards justice, equity, diversity, and
inclusion, including our efforts towards Truth and Reconciliation.
According to the documentation shared by Sophia Recovery Centre, the
project is expected to impact neighborhood and public safety, healthcare,
family and school lives, social services, and employment.
The project is expected to enhance the development and delivery of programs
-4-
to upwards of five hundred women by end of 2025; having served three
hundred and thirty women in their 2022/2023 fiscal year. According to the
documentation submitted by the SRC, they intend to enhance their existing
partnership with GNBs Department of Health's Stepped Care model for
Addictions and Mental Health.
ECONOMIC IMPACT
Through a robust partnership and integral role as a community partner with
GNBs Department of Health's Stepped Care model for Addictions and Mental
Health, SRC is currently in discussions to secure a 10-year funding
commitment. As a secondary funding source, Sophia Recovery Centre has an
established and stable funding partnership with United Way.
A formal social return on investment analysis of SRC programs, completed in
2017 by SiMACT, evaluated the level of perceived operations, finding that a
$6.03 of value is created on every program dollar invested at the Sophia
Recovery Centre. Therefore, an annual social and economic return of close to
$5 million dollars is a reasonable estimate and expectation.
Additionally, the future development of a social enterprise, generating
additional revenue in support of Centre operations is intended for one-third
of the acre property.
Expenditure Considerations
City staff reviewed Sophia Recovery Centre's Business Case and impact on the
community with the expansion project. Staff conclude that a request for
$50,000 is a reasonable ask of the City of Saint John and meets the
Community Services Reserve Fund Business Case requirements.
The City's Core Priority Belong intends to provide safe and inclusive spaces for
all members of the community. This expansion offers recovery to those
community members needing additional support, it offers safe public spaces
for all community members to feel welcome and this project also provides
support to community members who are developing skills to gain resources
to support their recovery and family long term through employment
opportunities and well clients.
Staff conclude that due to rising costs, staff capacity, weather unpredictability
while being mindful of our core focus of maintaining public spaces, it is not
recommended to support annual driveway and parking lot snow removal at
the new facility. Staff recommend SRC engage external service providers and
other funding opportunities in the community to support this need.
The Province's total investment into the project is $485,000, and with the
SRCs investment, including fundraising, are set to achieve approximately $1
million.
`E:1:3
-5-
One of the important considerations in the City's evaluation of this project is
the Council approved Capital Budget Policy that restricts the City of Saint
John's ability to fund capital projects that are not owned by the City of Saint
John. The City does have a long history of offering grants to non-profit
organizations in the community to improve their ability to deliver new and
improved services to the Saint John community.
Staff has reviewed the granting policy as well as funding options, including the
Land for Public Purpose and Beautification grants in assessing how the City
could financially support this funding request. Per the CAO's direction, staff
are recommending the City enter into a formal agreement as per the policy
for an amount of $50,000 with the Sophia Recovery Centre, drawing funds
from the Community Services Reserves in 2024.
Recommendation
After assessing SRC's proposal across the three assessment categories of
alignment, economic and community impact, as well as investigating funding
methods within the City, staff believes there is merit in contributing to this
project. While staff acknowledge that the overall community impact is difficult
to evaluate, with metrics provided by Sophia Recovery Center and Council
Priorities of maintaining a safe and inclusive community, staff conclude that
this project is important to all members of the community and the overall
vibrancy of the City of Saint John.
STRATEGIC ALIGNMENT
Grow: Service Delivery, Strategic Alignment with the 10-year strategic plan.
Belong: Quality of Life, Social Well-being, Wellness programs and services.
SERVICEAND FINANCIAL OUTCOMES
As outlined in the Community Services Reserves Policy:
Section 1.2—Policy Statement; The purpose and exclusive use of this reserve is
for supporting innovation, piloting & testing new one-time initiatives
intended to improve quality of life and enhance inclusion or community
development in Saint John. ("Projects")
Section 2.2 — Evaluation Criteria and Permitted Use of the Fund; All Projects
must give strong evidence that the completion of the Project will lead to
increased quality of life in Saint John or will advance the city's interests in
promoting inclusion and community development as confirmed by Growth
Committee ("Community Services Agenda")
Section 2.8 — Evaluation Criteria and Permitted Use of the Fund; Third -party
`E:1%7
-6-
organizations may not apply forth is Fund, though, Common Council may elect
to use funds from this reserve to support the Community Services Agenda via
a formal agreement with a controlled entity of the City, or an incorporated
non- profit organization.
It is important to note that monies already allocated from the Community
Reserves Fund leave the remaining balance of $585,000.
Based on the current property assessment of $148,800, the city presently collects
$4,098 in municipal property taxes annually. Water and sewer collected for this
property in 2023 has exceeded 2022 consumption levels and is currently at
$1,083 as of September 2023. Additionally, a building permit application was
submitted with a construction estimate of $600,000 and permit fee of $5,460.
With the proposed improvements to the site, it can be assumed that the
property assessment value will increase post -development, allowing for
additional tax capture. Based on the 2023 property assessment and the annual
water and sewer consumption, the City of Saint John could expect $5,181
annually. With the one- time injection of $5,460 in permittingfees, and annual
revenue thereafter, the city could realize its financial return on investment
within nine years.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report was supported by Finance, Growth & Community Services, Public
Works & Transportation, Permitting & Infrastructure, and GCO.
ATTACHMENTS
1. Letter to the Mayor
2. Package submitted by Sophia Recovery Centre
3. Funding Agreement
4. Funding Agreement with Oath
liRX
SOPHIA
RECOVERY CENTRE
Capital Campaign in Support of the Acquisition and Renovation of a New Centre
Date: April 27 2023
To: Mayor Donna Reardon
From: Lynn M. Nagle, RN, PhD, FAAN, FCAN, President of the Board of Directors; Julie Atkinson, BA, MA,
Executive Director
What we do
Sophia Recovery Centre is a registered charity founded in Saint John in 2008. Our vision is that every
woman seeking freedom from addiction will discover empowerment, community, and the ongoing
support necessary for recovery and sustained wellness. Over a 15-year history, our work has been
devoted to empowering women to take their lives back through the provision of peer support,
counselling and evidence -based group programs. Working in partnership with Horizon's Mental Health
and Addiction services, SRC programs fill critical gaps in the continuum of care for women and are
delivered by a collaborative team of licensed professionals and peer support staff. Our ultimate mission
is to deliver the right care, support and intervention at the right time so that women can fully inhabit
their place in the community as healthy, contributing individuals.
Outcomes and Impact by the numbers (extracted from 2022 annual report)
• 312 women supported in 2022
• 5,000+ interventions/services delivered in 2022
• 50% client growth from 2021 to 2022
• 88% of program participants reported eliminating or significantly reducing their substance use.
SRC diverts individuals from repetitive emergency visits and acute care settings and reduces the burden
on the healthcare system, law enforcement/justice system and other social services.
Consider the following statistics from the Canadian Institute for Health Information (CIHI)(2019):
• Average cost of an Emergency Department visit for Mental Health & Addictions visit: $309 -
$389
• Average cost of each hospital stay for substance use disorder -related cases was $4331 (2017)
• Average cost to facilitate programs and interventions for one woman at Sophia for one year is
$2080.
Plans for a new Centre
The existing 1,100 sq ft rental apartment housing our operations in uptown Saint John has been rife with
structural and environmental challenges and has become wholly inadequate. The property has been
sold twice in the past 2 years with associated rent increases (25%), flooded in Feb 2023, and allows no
parking for clients or staff. Sharing this building has also exposed our clients to further risk with other
tenants selling and using drugs. Over the past 6 months, it became necessary to rent 3 additional small
apartments within the Saint John region to support operations and program delivery. With an increased
demand for recovery services, the increased staffing required to meet those demands and the current
space constraints, the situation has become dire.
` eli
• Staff complement has tripled since 2020 in order to meet the demand for services.
• Rent is approx $5000/mo to maintain 4 rental units, (further rent increases expected in 2023)
After 2 years searching for an appropriate property, an offer ($400,000) to purchase a 3,600 sq ft
commercial building was successful. This property requires a complete renovation.
• Closing date: June 1, 2023.
• Location: 238 Metcalf Street, Saint John (an ideal central location with ample parking and bus
route proximity; property includes vacant space amenable to a future social enterprise for
revenue generation.)
Fundraising and Donations In Kind
In 2021, a capital campaign was launched to raise funds to acquire a new facility. In addition to the
purchase price, total project costs encompass: 1) site preparation, 2) building renovation, 3) appliances
& furnishings and 4) landscaping and paving.
Government:
The Regional Development Corporation has committed to allocate up to $485,000 (50%) of our
renovation costs. Efforts to secure equivalent federal funding have come up short. We are not eligible
for any existing federal grants programs.
In kind services and materials:
• Engineering services, Fundy Engineering & Consulting Ltd. - $5000
• Building site assessment and renovation quotation, MCL Construction Ltd, - $8000
• Construction labour from Black Lives Matter carpentry apprenticeship program - value TBC
• Labour from Goodlife Roofing Ltd, -value TBC
• Benjamin Moore, Quispamsis - paint and materials— value TBC
After our closing date on June 15T, 2023, we need to promptly commence with the essential renovations
required to bring the building to a fit -for -purpose condition.
We still need to raise approximately $388,000.
It is critical that we raise this amount over the next 6-8 weeks to allow the project to move forward. To
be blunt, SRC will be unable to meet the escalating demands for addiction recovery support from the
women of our community without the timely completion of this project.
The proposed new facility at 238 Metcalf Street will position SRC to support all women seeking recovery
in the greater Saint John region and will also facilitate expansion of SRC services to other parts of the
province.
Contact: Julie Atkinson, Executive Director, (506) 343-0860; director@sophiarecovery.com
SOPHIA
RECOVERY CENTRE
83 Hazen Street, Saint John, NB, E2L3L2
Registered Charity *: 82914o896 RR000i
Sophia Recovery Centre, Saint John Facility Project
Business Case
September 19th, 2023
`&OW
Executive Summary
Sophia Recovery Centre is seeking support to complete a relocation to a new, larger facility in Saint
John. SRC's long term operational funding partners are supportive of an expansion in programming to
meet the increasing need for services in the community. The Centre's current location has become
wholly inadequate to meet the demand for women's recovery services and a new property has been
purchased. A complete renovation of the current building on the site is necessary. Paving and
landscaping of the 1/3 acre lot is also needed. A comprehensive project budget and funding strategy
have been developed. Provincial funding ($485,000) has already been secured. A capital campaign
(ongoing) has also raised significant funding from private donors, foundations and the local business
community.
The request herein is for support from the City of Saint John in the amount of $50,000.00 towards the
project. In addition, we are seeking municipal support for ongoing seasonal snow removal from the
driveway and parking lot at the new facility.
ORGANIZATIONAL OVERVIEW
Sophia Recovery Centre (SRC) is a not for profit organisation founded in 20o8. Focused on supporting
women in recovery from substance use disorder and other behavioural addictions, the following
mission and vision underpin the organization's service and program delivery:
Mission: We empower all women seeking recovery to take their lives back through a complement of
on -site and virtual peer support services, 12 step coaching, counseling, and compassionate continuing
care programs.
Vision: Every woman seeking freedom from addiction will discover empowerment, community, and
ongoing support.
As part of its 5-year strategic plan (2021 - 2025), Sophia has undertaken to expand its organizational
capacity in order to help more women and meet the increased demand for recovery support in the
region.
Staff at Sophia include women with lived and learned experience. Our services include individual
coaching and counseling, structured recovery groups as well as a range of social and wellness programs.
1
`E%L'1
Drop -in hours and activities provide safe spaces for women to make connections with peer support
staff, volunteers, and each other.
SRC services are based on well -researched and evidence -based model of recovery management.
Increasingly implemented across North America over the past 15 years, recovery management focuses
on post -treatment monitoring and support; long-term, stage -appropriate recovery education;
peer -based recovery coaching; assertive linkage to communities of recovery; and, when needed, early
re -intervention. These services divert individuals from repetitive emergency visits and acute care
settings, reducing the burden on the healthcare system, law enforcement/justice system and other
social services, while improving overall health and wellness markers for clients.
SRC delivers these services in partnership with its long-term funding agencies: GNB Department of
Health, Mental Health and Addictions Branch, and the United Way as well as other major stakeholders
and individual donors.
DRIVERS FOR CHANGE
i Rental Space: Since its inception in 2008, Sophia's operations have been based out of a 1,1oo
sq ft. apartment rental in uptown Saint John. Demand for services over the past two years
has exceeded the apartment's capacity for both staff and clients. Hence, in 2022, two
additional spaces were rented to relieve crowding and allow wait lists to be minimized: an
additional unit in the same uptown building, and an administrative office in another uptown
building.
Monthly Rent Breakdown:
• Apartment rental for programs and service delivery: $3,051.00
• Administrative office space: $741.75
SRC spends approximately $3,793 monthly on rent in Saint John. In spite of this significant
investment, these spaces remain insufficient to fully support operations and accommodate
growth.
2
2 Parking: Parking for staff and clients is another driver for change. Most SRC clients drive
and with the limited parking space available at current SJ locations, this has become a
barrier to access services.
3 Safety: The conditions in the neighbourhood are a cause for concern for staff and clients
traveling to and from the current centre. On numerous occasions over the past three years,
women accessing Sophia services have encountered individuals who are selling and using
substances in entrances and shared areas of our building, around the adjacent properties
and in the immediate neighbourhood.
4 Rental increases: SRC has been subject to rent increases and landlord turnover over the last
few years. (e.g., sale of the property in the summer of 2021 led to a 25% rent increase)
5 Rising trend in demand for recovery support.
6 SRC's strategic plan focused on growth and expansion.
BUSINESS NEED
Increase in demand for SRC programs and services, insufficient physical capacity for staff and client
facing activities, lack of staff and client parking, rental and safety risks, rising trend in demand for
recovery plus plan to grow to reach more women have necessitated this initiative.
Sophia is asking for $50,000 from the City of Saint John, plus ongoing support for snow removal in the
parking area. The former will support the renovation of the property and the latter will sustain our
operations.
DESIRED OUTCOMES
1 Promote increasing mental wellness based on measurable outcomes.
2 Provide unique support care for caregivers.
3 More individual meeting rooms for our core service, one-on-one peer support for long term
recovery
4 More in -person sessions; elimination of waiting lists.
3
5 Community spaces (cafe/patio and living room) where women can support each other -
connection with a supportive community is a critical factor for long term recovery.
6 Sufficient workspace for staff to continue to expand programs according to community need.
7 Participation in research projects (e.g., study of the incidence of SUD presentations at
emergency and urgent care facilities in Saint John)
8 Collaboration initiatives designed to close gaps in the continuum of care for women seeking
recovery and mental wellness. (e.g., summer project to explore emergency department
workers understanding of social determinants of health and application of trauma -informed
practices)
9 Help divert/reduce usage of acute/residential programs and emergency care services in
hospitals.
STRATEGIC FIT
Critical to the success of the City's io-year strategic plan is creating a shared responsibility among all
stakeholders to achieve desired outcomes. One of the key stakeholders are the citizenry themselves. One
of the city's goals is to create a vibrant community that uplifts Saint Johners and empowers them to
thrive. This is also core to the mission and vision of Sophia. We understand how important our role is in
helping women find freedom from addiction and take their lives back. Our work fuels a ripple effect that
improves the lives of those connected to our clients and the community at large.
Municipal support for this project will help SRC continue to deliver crucial and life changing social and
wellness programs, coaching, counselling, and structured groups that have been proven to improve the
quality of life of our clients and their families. With the rise in demand for recovery support, it also
ensures that we avoid/reduce waitlists as well as have the capacity to expand our reach to help even
more women.
THE PROJECT
A 3600 square foot facility to be opened at 238 Metcalf Street will replace the current rented spaces in
Saint John and bring all staff and operations under one roof.
A dedicated project manager has been selected to coordinate this property development project.
Estimates have been received for renovation of the current building, landscaping and paving work. The
4
`LOtl
budget includes these elements as well as costs associated with new furnishings, relocation services for
existing furniture and office equipment, borrowing, fundraising and project management costs.
Project Timeline/Schedule
• Property purchase close: June 1, 2023
• Fundraising completion: June — September 2023
• Site preparation: Late September/early October 2023
• Renovation commences: October 2023
• Target completion and relocation: February 2024
Project phases:
1. Launch of capital campaign and ongoing fundraising
2. Secure funding and community partners, bank line of credit/loan as necessary
3. Property purchase
4. Tabulate overall project cost estimates
5. Site assessment & preparation (e.g., surveys, drawings, environmental, etc)
6. Engage building contractor
7. Secure required permits
8. Renovation, landscaping and paving work
9. Acquire furnishings, appliances, equipment, etc
io. Relocation and official opening
*Some phases are occurring concurrently
Total Project Budget
Investment
Estimated or Actual Cost
Land/property purchase and closing costs
$445,000
Professional Fees/Permits
$40,000
• Architectural drawings
• Engineering drawings
• Building permits etc
Renovation costs
$800,000
5
`MU]
Fixtures and furnishings
$35,000
Landscaping/paving
$6o,000
Project management
$40,000
Fundraising, relocation and borrowing costs
$8o,000
Project Grand Total:
$1,500,000
Funding Structure:
Investment
SRC financial assets and fundraising
Provincial Govt: RDC Community
Development Fund
Other government funding (municipal)
V TOTAL:
Goals
$965,000
$485,000
Secured/Pledged to date
$850,538
Secured
$50,000 Application in progress
$1,500,000
SRC Financial Assets & Fundraising to Date
Source/Donor
Royal Bank of Canada
I Mortgage
Sisters of Charity
Murphy Restaurants
Anonymous
John and Lisa Correia
Isles Foundation
Anonymous bequest
Other/smaller gifts
TOTAL
Pledged
Received
Notes
To Date
$262,500
$262,500
Secured against Metcalf St
N property
$200,000
$1oo,000
Final installment payment
expected Sept 2023
$50,000
$10,000
5 year pledge of $1ok annually
$50,000
$50,000
$50,000
$50,000
$50,000
$50,000
$34,000
$34000
$154,038
$109,538
u $850,538
1$666,038
iPle.]
31
City of Saint John Expenditures
$50,000 contribution to project costs
2 In kind donation of ongoing snow removal services in driveway and parking area on both
sides of the building at 238 Metcalf Street.
SOCIAL RETURN ON INVESTMENT
Expanded organizational capacity for SRC will support positive returns for a variety of sectors and
systems that have a bearing on the overall quality of life in Saint John. These areas include
employment, neighborhood and public safety, healthcare, family life and school environments, and
social services.
A formal social return on investment analysis of SRC programs was conducted in 2017 by SiMPACT.
Incorporating established financial proxies for expected SRC outcomes, this study found that $6.03 of
value is created per program dollar invested at Sophia Recovery Centre. For the 2023/24 fiscal year, our
annual program budget is $8oi,675. At this level of program investment, an annual social and economic
return of close to $5 million dollars is a reasonable estimate and expectation.
IMPACT AND SUSTAINABILITY
In the 2022/23 fiscal year, 330 women were supported at SRC. More than 250 women accessed
services in person at the current Saint John centre. Over 5550 support services were provided (4225 at
the Saint John centre). In addition, SRC staff and volunteers responded to over 650 inquiries and
requests for support from residents of Saint John and the outlying communities we serve.
SRC utilizes a robust outcome measurement process to evaluate programs and report on our impact to
funders and community stakeholders. In 2022, approximately go% of women who participated in SRC
programs reported sustained recovery over six and twelve months (sustained recovery is evaluated in
terms of reduction and/or elimination of substance use, and improved wellness in the domains of
physical/mental health and family/social/community connections).
The new SRC facility will be designed to accommodate anticipated increasing client demand for
women's recovery management services in Saint John over the next io years or more. Staffing and
program structures will accommodate support for up to 500 women annually by 2025. A robust
partnership and integral role as a community partner within the GNB Department of Health's Stepped
WIN
Care model for Addictions and Mental Health is a strong assurance of ongoing sustainable funding for
these expanded SRC operations. A io-year funding commitment is currently under discussion. In
addition, a long term and stable funding partnership with the United Way provides a secondary source
of sustainable funding.
Additionally, the 1/3 of an acre property at 238 Metcalf will allow for the future development of a social
enterprise, generating additional revenue in support of Centre operations.
RISKS AND LIABILITIES
Risks and Response Strategies
Risk
Consequence
Type
Weather Schedule delays
Cost overruns
Mobilization delays and material Schedule delays
shortages due to supply chain I Cost overruns
issues
Inflation
Inability to meet fundraising goal
Non -Current Liabilities
Mitigation/Risk Response
Accept. Begin renovation work in the fall
as planned and include contractual clause
in contract with the contractor.
Finalize fundraising targets on time to
ensure the contractor begins work as
scheduled
Cost overruns Provisions have been made in the
contingency reserves
Schedule delays Leadership has left no stone unturned to
Cost overruns ensure our goal is met according to the
proposed timeline. We are on track to
achieve the full fundraising goal by
December 2023.
Bank Loan: $262,500.00 mortgage loan from Royal Bank of Canada, secured against value of Metcalf
Street property.
NO
n
Monthly loan payment is $1,839.92. This is equivalent to 49% of our monthly rent payments in Saint
John. Our secured and sustainable funding partnerships with the Department of Health and United
Way include provision for annual occupation costs. These partnerships serve as a safeguard for our
ongoing capacity to meet mortgage and utility payments, significantly reducing the probability of
occurrence of any risks in this area.
BOARD OF DIRECTORS:
Officers:
Dr. Lynn Nagle, RN, PhD, FAAN, FCAN, President
Mary -Eileen O'Brien, BA, LL.B, CD, Vice President
Greg Keith CFP® RIS, Treasurer
Mary Nagle, B.Ed, Secretary
Directors:
Dr. Tracy Meyer, BSc, MD, FRCPC
Julie Trites, BA, CCP
Mark Vickers, BACS (Hons), MA, L. Psych
Emilie Bourque, BA, MPA
Judy Wityszyn, BA
Paula Nicholson, MBA, CAIB, LLQP
Megan Huckins, RN, MN, NP
Christopher Buckley
Julie Atkinson, Executive Director, ex-officio, non voting
9
WIN
CONTACT INFORMATION
Julie Atkinson, Executive Director, director@ sophiarecovery.com, (5o6) 343-o86o
Ama Diafo, HR & Business Manager, AdminPsophiarecoverv.com (5o6) 271-5278
Lynn Nagle, Board of Directors President/Capital Campaign Chair, lnaglePnagleassoc.ca
10
`IN
THIS FUNDING AGREEMENT is made this day of March 2024,
BETWEEN:
THE CITY OF SAINT JOHN, having its offices at the
City Hall Building at 15 Market Square, Saint John,
New Brunswick, E21- 4V1, a body corporate by Royal
Charter, confirmed and amended by Acts of the
Legislative Assembly of the Province of New
Brunswick ("Funding Party")
OF THIS FIRST PART
- and -
SOPHIA RECOVERY CENTRE INC., a company
incorporated under the laws of the Province of New
Brunswick, having its registered office at 83 Hazen
Street, Saint John, New Brunswick, E21- 31-2.
("Recipient")
OF THE SECOND PART
WHEREAS the Recipient is building the Sophia Recovery Centre, Saint John Facility ("Centre")
on lands owned by the Recipient on 238 Metcalf Street, Saint John, New Brunswick, otherwise
identified as PI D 00371849;
AND WHEREAS the Recipient requested that the Funding Party provide financial support to the
Recipient to support the Centre through the Community Services Reserve.
AND WHEREAS the Funding Party has, at its meeting of Common Council held March 4, 2024,
agreed to provide a financial contribution as requested by the Recipient to support the Centre and
to enter into this Funding Agreement;
NOW THEREFORE IT IS HEREBY AGREED AND WITNESSED that, in consideration of the
mutual covenants and agreements herein and subject to the terms and conditions of this
Agreement, the parties agree each with the other as follows:
ARTICLE I
TERMS OF FUNDING AGREEMENT
1.1 Grant of Financial Support
The Funding Party shall provide a one-time financial contribution to the Recipient in the amount of
fifty -thousand dollars ($50,000.00) ("Contribution") as an operating grant. This contribution shall
be paid to the Recipient in one lump sum.
1.2 Taxes
In the event the Funding Party receives a ruling from the Canada Revenue Agency prior to the
payment outlined at section 1.1 herein, the Funding Party shall withhold the total amount of HST
payable from the Contribution.
1.3 Covenants of Recipient
The Recipient hereby covenants and agrees with the Funding Party as follows:
a) that it shall only use the contribution in support of the construction of the Centre;
b) the Recipient will complete the Service Deliverables Reporting form and subsequently
submit a completed reporting form every 6 months for the first 2 years of operation.
c) The Recipient shall ensure that the project is conducted in compliance with all applicable
laws and regulations, including but not limited to those relating to health, safety, and
environmental protection.
1.4 Insurance
The Recipient shall, at its own expense, obtain and maintain in full force and effect for the
duration of the project, and for a period of 12 months thereafter, insurance coverage adequate to
cover any risks associated with the project, including but not limited to general liability insurance,
property insurance, and professional liability insurance, with coverage amounts deemed sufficient
by the Funding Party. Proof of such insurance shall be provided to the Funding Party upon
request.
Should the scope of the project change in a manner that significantly alters the risk profile, the
Recipient agrees to modify its insurance coverage accordingly and provide updated proof of
insurance to the Funding Party.
1.5 Breach of Covenants
In the event of a breach of the covenants, the Funding Party shall provide notice to the Recipient,
and the Recipient shall be required to repay the Contribution to the Funding Party immediately. In
the event the Recipient is unable to immediately return the full amount of the Contribution, a
repayment plan must be submitted within thirty (30) days of receiving notice of the breach from
the Funding Party. The Funding Party, at its option, may allow the Recipient to remedy the
f► 9191
breach, provided the breach can be remedied within thirty (30) days of the Recipient receiving
notice of said breach.
ARTICLE II
GENERAL TERMS
2.1 No Assignment
This Agreement is not assignable. Any attempt to assign any of the rights, duties or obligations of
this Agreement is void.
2.2 Indemnification of the Recipient
The Recipient agrees to indemnify and hold harmless the Funding Party, its officers, employees,
and agents from and against any and all liabilities, claims, damages, expenses (including legal
fees), and losses arising out of or in any way related to the use of the funds provided under this
Agreement or the conduct of the project, except to the extent that such liabilities, claims,
damages, expenses, and losses have been caused by the negligence or willful misconduct of the
Funding Party.
2.3 Notice
Any notice or other communication required or permitted to be given hereunder shall be in writing
and shall be delivered in person, transmitted by telecopy or similar means of recorded electronic
communication or sent by registered mail, charges prepaid, addressed as follows:
(a) if to Funding Party:
with a copy to
(b) if to Recipient:
The City of Saint John
City Clerk
City Hall
15 Market Square
Saint John, NB E21- 41-1
cityclerk@saintjohn.ca
generalcounsel@saintjohn.ca
Sophia Recovery Centre
83 Hazen Street
Saint John, NB
E21- 3L2
Any such notice or other communication shall be deemed to have been given and received on
the day on which it was delivered or transmitted (or, if such day is not a Business Day, on the next
following Business Day) or, if mailed, on the third Business Day following the date of mailing;
provided, however, that if at the time of mailing or within three Business Days thereafter there is
or occurs a labour dispute or other event that might reasonably be expected to disrupt the delivery
of documents by mail, any notice or other Mgimunication hereunder shall be delivered or
transmitted by means of recorded electronic communication as aforesaid.
2.4 Amendments
No change or modification of this Agreement shall be valid unless it be in writing and signed by
each party.
2.5 Acknowledgement of Terms and of Entirety
It is agreed that this written instrument embodies the entire agreement of the parties with regard
to the matters dealt with in it, and that no understandings or agreements, verbal or otherwise, exist
between the parties except as expressly set out in this instrument.
2.6 Further Documents
The parties agree that each of them shall, upon reasonable request of the other, do or cause to
be done all further lawful acts, deeds and assurances whatever for the better performance of the
terms and conditions of this Agreement.
2.7 Validity and Interpretation
Descriptive headings are inserted solely for convenience of reference, do not form part of this
Agreement, and are not to be used as an aid in the interpretation of this Agreement.
It is intended that all provisions of this Agreement shall be fully binding and effective between the
Parties, but in the event that any particular provision or provisions or part of one is found to be
void, voidable or unenforceable for any reason whatsoever, then the particular provision or
provisions or part of the provision shall be deemed severed from the remainder of this Agreement
and all other provisions shall remain in full force.
2.8 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the Province
of New Brunswick.
2.9 Successors and Assigns
This Agreement shall ensure to the benefit of and be binding on the respective successors of
each of the parties.
2.10 Counterparts
This Agreement may be executed in counterparts, each of which shall constitute an original and
all of which taken together shall constitute one and the same instrument.
MIYA
[Remainder of page intentionally left blank.]
W91-13
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first
written above.
The City of Saint John
By:
Name:
Donna Noade Reardon
Title:
Mayor
By:
Name:
Johnathan Taylor
Title:
City Clerk
Sophia
Recovery Centre Inc.,
By:
Name:
Title:
f►�i16-1
COUNTY OF SAINT JOHN
I, of the of and Province of New
Brunswick, MAKE OATH AND SAY:
1. THAT I am the of the and am authorized to
make this affidavit and have personal knowledge of the matters hereinafter deposed to.
2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal
of the is the corporate seal of the
a party named in the foregoing instrument and it was affixed
by the officer authorized to so affix the seal.
3. THAT the Signature
subscribed to the said instrument is my
signature and as I am duly authorized to execute the said
instrument.
4. THAT the said document was executed as aforesaid at the City of Saint John and Province
of New Brunswick on the day of 12024.
SWORN TO before me at the
City of Saint John, County of
Saint John and Province of
New Brunswick on the
day of 12024
Commissioner of Oaths
Ph to]
THIS FUNDING AGREEMENT is made this day of March 2024,
BETWEEN:
THE CITY OF SAINT JOHN, having its offices at the
City Hall Building at 15 Market Square, Saint John,
New Brunswick, E21- 4V1, a body corporate by Royal
Charter, confirmed and amended by Acts of the
Legislative Assembly of the Province of New
Brunswick ("Funding Party")
OF THIS FIRST PART
- and -
SOPHIA RECOVERY CENTRE INC., a company
incorporated under the laws of the Province of New
Brunswick, having its registered office at 83 Hazen
Street, Saint John, New Brunswick, E21- 31-2.
("Recipient")
OF THE SECOND PART
WHEREAS the Recipient is building the Sophia Recovery Centre, Saint John Facility ("Centre")
on lands owned by the Recipient on 238 Metcalf Street, Saint John, New Brunswick, otherwise
identified as PI D 00371849;
AND WHEREAS the Recipient requested that the Funding Party provide financial support to the
Recipient to support the Centre through the Community Services Reserve.
AND WHEREAS the Funding Party has, at its meeting of Common Council held March 4, 2024,
agreed to provide a financial contribution as requested by the Recipient to support the Centre and
to enter into this Funding Agreement;
NOW THEREFORE IT IS HEREBY AGREED AND WITNESSED that, in consideration of the
mutual covenants and agreements herein and subject to the terms and conditions of this
Agreement, the parties agree each with the other as follows:
211
ARTICLE I
TERMS OF FUNDING AGREEMENT
1.1 Grant of Financial Support
The Funding Party shall provide a one-time financial contribution to the Recipient in the amount of
fifty -thousand dollars ($50,000.00) ("Contribution") as an operating grant. This contribution shall
be paid to the Recipient in one lump sum.
1.2 Taxes
In the event the Funding Party receives a ruling from the Canada Revenue Agency prior to the
payment outlined at section 1.1 herein, the Funding Party shall withhold the total amount of HST
payable from the Contribution.
1.3 Covenants of Recipient
The Recipient hereby covenants and agrees with the Funding Party as follows:
a) that it shall only use the contribution in support of the construction of the Centre;
b) the Recipient will complete the Service Deliverables Reporting form and subsequently
submit a completed reporting form every 6 months for the first 2 years of operation.
c) The Recipient shall ensure that the project is conducted in compliance with all applicable
laws and regulations, including but not limited to those relating to health, safety, and
environmental protection.
1.4 Insurance
The Recipient shall, at its own expense, obtain and maintain in full force and effect for the
duration of the project, and for a period of 12 months thereafter, insurance coverage adequate to
cover any risks associated with the project, including but not limited to general liability insurance,
property insurance, and professional liability insurance, with coverage amounts deemed sufficient
by the Funding Party. Proof of such insurance shall be provided to the Funding Party upon
request.
Should the scope of the project change in a manner that significantly alters the risk profile, the
Recipient agrees to modify its insurance coverage accordingly and provide updated proof of
insurance to the Funding Party.
1.5 Breach of Covenants
In the event of a breach of the covenants, the Funding Party shall provide notice to the Recipient,
and the Recipient shall be required to repay the Contribution to the Funding Party immediately. In
the event the Recipient is unable to immediately return the full amount of the Contribution, a
repayment plan must be submitted within thirty (30) days of receiving notice of the breach from
the Funding Party. The Funding Party, at its option, may allow the Recipient to remedy the
PA
breach, provided the breach can be remedied within thirty (30) days of the Recipient receiving
notice of said breach.
ARTICLE II
GENERAL TERMS
2.1 No Assignment
This Agreement is not assignable. Any attempt to assign any of the rights, duties or obligations of
this Agreement is void.
2.2 Indemnification of the Recipient
The Recipient agrees to indemnify and hold harmless the Funding Party, its officers, employees,
and agents from and against any and all liabilities, claims, damages, expenses (including legal
fees), and losses arising out of or in any way related to the use of the funds provided under this
Agreement or the conduct of the project, except to the extent that such liabilities, claims,
damages, expenses, and losses have been caused by the negligence or willful misconduct of the
Funding Party.
2.3 Notice
Any notice or other communication required or permitted to be given hereunder shall be in writing
and shall be delivered in person, transmitted by telecopy or similar means of recorded electronic
communication or sent by registered mail, charges prepaid, addressed as follows:
(a) if to Funding Party:
with a copy to
(b) if to Recipient:
The City of Saint John
City Clerk
City Hall
15 Market Square
Saint John, NB E21- 41-1
cityclerk@saintjohn.ca
generalcounsel@saintjohn.ca
Sophia Recovery Centre
83 Hazen Street
Saint John, NB
E21- 3L2
Any such notice or other communication shall be deemed to have been given and received on
the day on which it was delivered or transmitted (or, if such day is not a Business Day, on the next
following Business Day) or, if mailed, on the third Business Day following the date of mailing;
provided, however, that if at the time of mailing or within three Business Days thereafter there is
or occurs a labour dispute or other event that might reasonably be expected to disrupt the delivery
of documents by mail, any notice or other fTgimunication hereunder shall be delivered or
transmitted by means of recorded electronic communication as aforesaid.
2.4 Amendments
No change or modification of this Agreement shall be valid unless it be in writing and signed by
each party.
2.5 Acknowledgement of Terms and of Entirety
It is agreed that this written instrument embodies the entire agreement of the parties with regard
to the matters dealt with in it, and that no understandings or agreements, verbal or otherwise, exist
between the parties except as expressly set out in this instrument.
2.6 Further Documents
The parties agree that each of them shall, upon reasonable request of the other, do or cause to
be done all further lawful acts, deeds and assurances whatever for the better performance of the
terms and conditions of this Agreement.
2.7 Validity and Interpretation
Descriptive headings are inserted solely for convenience of reference, do not form part of this
Agreement, and are not to be used as an aid in the interpretation of this Agreement.
It is intended that all provisions of this Agreement shall be fully binding and effective between the
Parties, but in the event that any particular provision or provisions or part of one is found to be
void, voidable or unenforceable for any reason whatsoever, then the particular provision or
provisions or part of the provision shall be deemed severed from the remainder of this Agreement
and all other provisions shall remain in full force.
2.8 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the Province
of New Brunswick.
2.9 Successors and Assigns
This Agreement shall ensure to the benefit of and be binding on the respective successors of
each of the parties.
2.10 Counterparts
This Agreement may be executed in counterparts, each of which shall constitute an original and
all of which taken together shall constitute one and the same instrument.
ME
[Remainder of page intentionally left blank.]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first
written above.
The City of Saint John
By:
Name:
Donna Noade Reardon
Title:
Mayor
By:
Name:
Johnathan Taylor
Title:
City Clerk
Sophia
Recovery Centre Inc.,
By:
Name:
Title:
Ph1.1
i. fr f{r,�rr J.
COMMON COUNCIL REPORT
M&C No.
2024-067
Report Date
February 26, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Recommendation from Civic Commemoration Committee to name
trail system in Shamrock Park "Don Cooper Trail"
AUTHORIZATION
Primary Author
Commissioner
Chief Administrative Officer
Kate Wilcott
Amy Poffenroth
J. Brent McGovern
RECOMMENDATION
Civic Commemoration Committee recommends Common Council:
1. Adopt the commemorative name "Don Cooper Trail" as the
commemorative designation for the trail system in Shamrock Park.
2. Direct CAO to facilitate the launch of this name through
communications and a wayfaring sign in this area.
EXECUTIVE SUMMARY
In July 2023, Council adopted the Street and Public Space Naming Policy
Statement, which empowered the Civic Commemoration Committee to guide
and advise Council through the naming of public streets, assets, and spaces,
including but not limited to roads, parks, buildings, rinks, fields, beaches, and
plazas.
The first item on the Civic Commemoration Committee's list was the
renaming of the public space adjacent to Market Square. This was completed
in the fall of 2023 with Council approving the name "Ihtoli-magahamok".
In February 2024, the committee met to discuss the queue of other items
awaiting review. The committee moved the following:
Motion: Direct staff to proceed with the naming of the trail system in
Shamrock Park after Don Cooper.
Moved by K Downey, 2nd by C Killen
Carried.
PAIN
-2-
PREVIOUS RESOLUTION
RESOLVED that as recommended in the submitted report M&C 2023-193: Street
and Public Space Naming Policy,
1. Common Council adopt the following Street and Public Space Naming
Policy Statement:
• The City of Saint John recognizes that the names of streets and public
spaces are critical for municipal addressing and emergency response
purposes.
• The City acknowledges that the names of streets and public spaces reflect
community values by demonstrating how the city chooses to collectively
recognize and honor the past.
The City may use commemorative street and place naming as a tool to
create an inclusive and diverse culture.
• The City will streamline the operational guidelines to address requests
from residents, staff, and developers who request to name a new or pre-
existing street or public spaces.
• The City will empower staff and the Civic Commemoration Committee to
guide and advise Council through the naming of public streets, assets,
and spaces including but not limited to roads, parks, buildings, rinks,
fields, beaches, and plazas.
2. Common Council direct the CAO to implement the use of the Street and
Public Space Naming Policy by staff and relevant committees.
RESOLVED February 8th, 2021, that, as recommended by the City Manager in the
submitted report M&C 2021- 022, Council will direct staff to establish a Civic
Commemoration Committee by early 2022 that, through the implementation of
a consultation and communications plan, would prepare a policy, application,
and guidelines addressing public street and place names, street name changes,
and commemorations in Saint John with the intent to promote inclusion and
diversity.
REPORT
The Civic Commemoration Committee was created in 2022 to review requests
pertaining to the naming of public streets, spaces, and assets. Naming for the
purpose of wayfaring, cultural, historical, heritage, or commemoration are within
the scope of the committee, while naming rights for the purpose of economic
benefit is not.
Public space includes any City owned real property or significant assets, including
but not limited to community centres, plazas, beaches, parks, playgrounds,
sports fields, gazebos, trails, multipurpose rooms, gymnasiums, and ice rinks.
PAF-11
-3-
Sergeant Donald George "Donnie" Cooper was a dedicated member of the Saint
John Police Force for over 40 years. In addition to his years of service, he was a
passionate community volunteer, best known for coaching the Central Pee Wee
Football teams for 43 years. To sum up his legacy in the neighborhoods of the
North End, the applicant wrote "Don helped to make the lives of many of our
children better by being there and steering them in the right direction".
After his death in 2015, the youth sports community looked for a means to
honour Sgt. Cooper that would commemorate his impact. The original ask was
to place Cooper's name on the field or sports clock in Shamrock Park. However,
both assets were earmarked for future sponsorship.
In February 2024, the Civic Commemoration Committee met to discuss this
request. After reviewing the staff report, the committee moved to recommend
naming the existing trail system in Shamrock Park. These trails are currently not
named.
The trail system in Shamrock Park falls into the definition of Public Space as per
the City's policy. As this is not a naming for economic benefit, the request was
vetted using the Commemorative Naming Review. The recommendation is in line
with Council's direction for the Committee.
Staff has received letters of support from the Saint John Police Association, the
Cooper family, the applicant, and community members.
STRATEGIC ALIGNMENT
Grow
• Aligning with the principles of smart growth and PlanSJ
Belong
• Enhance the quality of life and social well-being in a safe place to live.
Move
• Safe, accessible movement of people and goods aligning with MoveSJ
Perform
• Plans, policies, procedures, and best practices.
SERVICEAND FINANCIAL OUTCOMES
There will be no additional costs to the City in maintaining the trail system. If the
applicant and community wish to invest further in the trail system, they must
approach the City for permits or apply for funding through the Land for Public
Purposes grants.
There are minimal costs to the city to manufacture and place a small sign at one
end of the trail.
-4-
This name does not affect NB911 listings for the Shamrock Field.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This process was completed in consultation and input from GIS, Growth and
Community Services, Parks and Recreation, the Saint John Police Association, the
Cooper Family, and the Civic Commemoration Committee.
ATTACHMENTS
N/A
f X91
COMMON COUNCIL REPORT
M&C No.
2024-72
Report Date
February 28, 2024
Meeting Date
March 06, 2023
Service Area
Utilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Market Place West Ballfield Storm Sewer Separation Project
AUTHORIZATION
Primary Authors
Commissioner/Dept.
Chief
Chair of the Finance
Head
Administrative
Committee
Officer
Michael Baker
Ian Fagan
J. Brent McGovern
Councillor Gary
Sullivan
RECOMMENDATION
Finance Committee recommends Common Council approve the following
recommendation.
• Endorse the reallocation of $250,000 within the approved 2024 General Fund
Capital Program from the Stormwater Strategy Project and add this funding to
a new capital project titled Market Place West Ballfield Storm Sewer
Separation Project.
EXECUTIVE SUMMARY
During the review of the Market Place West Ballfield drawings, it was determined
that the City should separate storm and sanitary sewers in the area of the project
or an opportunity would be lost. As a result, it is proposed that a new project be
added to the 2024 General Fund Capital Program which is titled Market Place West
Ballfield Storm Sewer Separation Project and the required $250,000 of funding be
taken from the Stormwater Strategy Project. The Stormwater Strategy Project will
continue to move forward within its revised budget and future funding for this
project will be added to the 2025 General Fund Capital Program.
PREVIOUS RESOLUTIONS
October 17, 2022: M&C 2022-317 — 2023 and 2024 General and Utility Fund
Capital Budget, approved.
October 30, 2024: M&C 2023-238; Revised 2024 General and Utility Fund Capital
Programs, approved
221
-2-
REPORT
The approved 2023 General Fund Capital Program includes City Share funding
($275,000) to upgrade the existing Market Place West ballfield. Currently,
included in the project scope are ballfield upgrades (i.e. fencing, dugout upgrades,
etc.) as well as upgrades to the existing parking lot beside the ballpark. During the
drawing review process, it was determined that prior to the reconstruction of the
ball field parking lot it would be advantageous for the City to separate the storm
and sanitary sewers around the intersection of Market Place West and Tower
Street. A new storm sewer would then run under the ball field parking lot. It is
proposed that a new project be approved within the 2024 General Fund Capital
Program called Market Place West Ballfield Storm Sewer Separation Project. If
approved by the Finance Committee and Common Council, it is anticipated that
both projects would be combined and tendered as one package with the designs
being completed by the same engineering consultant.
Budgetary estimates were completed regarding the projected costs to install a
new storm sewer, which indicated the cost would be $250,000. The estimated cost
would include design and construction to complete the storm sewer separation
upgrade.
STRATEGIC ALIGNMENT
This report aligns with Council's Priorities for GREEN as the new Market Place
West Ballfield Storm Sewer Separation Project is proposed to be completed to
separate storm and sanitary sewer flows that are currently within the limits of the
Market Place West Ballfield upgrade project.
SERVICEAND FINANCIAL OUTCOMES
It is proposed that $250,000 be relocated from the approved Stormwater Strategy
Project within the 2024 General Fund Capital Program and be allocated to a new
storm sewer separation project titled Marketplace West Ballfield Storm Sewer
Separation Project. The overall 2024 General Fund Capital City Share budget
would remain unchanged.
Phase I of the Stormwater Strategy project will continue to move forward with a
request for proposal with a total 2024 capital budget of $250,000. Additional
funding will be added to the 2025 General Fund Capital budget to make the project
whole again. The Stormwater Strategy project was chosen to utilize as an offset as
it is not expected the full original $500,000 would be spent within 2024.
0%
-3-
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The Parks and Recreation & Finance Departments have reviewed the report and
provided input.
ATTACHMENTS
NOW
COMMON COUNCIL REPORT
M&C No.
2024-73
Report Date
February 28, 2024
Meeting Date
March 06, 2023
Service Area
Utilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT. Capital Reserves Required for Dredging at the Lancaster Lagoon
AUTHORIZATION
Primary Authors
Commissioner/Dept.
Chief
Chair of the Finance
Head
Administrative
Committee
Officer
Susan Steven
Ian Fagan / Michael
J. Brent
Councillor Gary
Baker
McGovern
Sullivan
RECOMMENDATION
Finance Committee recommends Common Council approve the following
recommendation.
• Endorse the approval of the allocation of capital reserve funding
($1,720,000) to the 2023 Utility Fund Capital Budget for dredging at the
Lancaster Lagoon (to be completed as part of the Lancaster Lagoon
Aeration System Renewal project). The funds are to be added from the
Utility's Potable Capital Reserve.
EXECUTIVE SUMMARY
The existing 2021 and 2023 Utility Fund Capital Programs include line items for a
renewed aeration system at the Lancaster Lagoon. The overall budget for the
aeration renewal project is estimated to be $3,908,205. This renewal project
includes $2,823,205 to be provided through the Integrated Bilateral Funding
program with the remainder being paid by the Utility.
In order to install the new aeration system at the Lancaster Lagoon, extensive
dredging must be completed at an additional estimated cost to the Utility of
$2,470,000. The Utility currently has $750,000 budgeted toward completing
dredging at the Lancaster Lagoon facility. The additional funds (Utility Share -
($1,720,000) to complete the required dredging at the Lancaster Lagoon are
available in Utility's Potable Capital Reserves and staff are recommending the
reserve funding be allocated to this project.
-2-
PREVIOUS RESOLUTIONS
M&C 2023-171 (July 10, 2023) — Canada -New Brunswick Integrated Bilateral
Agreement for the Investing in Canada Infrastructure Program Contribution
Agreement, approved
REPORT
The 2021 and 2023 Utility Fund Capital Programs included the Lancaster Lagoon —
Aeration Piping Renewal project (initial project funding and supplemental
funding). The overall budget for this project is $3,908,205, which includes
$2,823,205 to be provided by the Federal and Provincial governments through the
Integrated Bilateral Funding program.
In order to install the new aeration system at the Lancaster Lagoon, extensive
dredging must be completed. The dredging required for this Capital project is
more involved than the typical dredging required for regular lagoon sludge
maintenance. The Utility's consultant completed investigations and testing in an
effort to estimate the amount of sludge that would need to be removed. Based
on the investigations and testing completed, the estimated cost for the dredging
and site storage, required in order to complete the Aeration System Renewal
project, is $2,470,000.
The estimated cost noted above includes collecting the sludge from the lagoon
cells and its disposal in geo-bags on a prepared laydown area beside the Lancaster
Lagoon facility. Once the removed sludge goes through several freeze thaw cycles,
in an effort to dewater the sludge, the geo-bag along with the sludge can be
removed to a certified facility in Fredericton or Miramichi. Costs for trucking and
disposal of the sludge are not included in the above estimate and will need to be
managed and accounted for within the Utility's 2025 and /or 2026 Operations
budgets.
The new aeration system is needed at the Lancaster Lagoon to replace an
outdated system that is beginning to require substantial repairs. The Integrated
Bilateral funding that the City has obtained for the aeration system renewal
project has specific deadlines for completion of construction. In order to install
the new aeration system efficiently and effectively, the cells at the Lancaster
Lagoon must be significantly dredged. By completing the above -mentioned
dredging, the City will also be left with permanent infrastructure to allow for ease
of future maintenance dredging (i.e., laydown area).
M&I
-3-
STRATEGIC ALIGNMENT
Renewing the aeration system at the Lancaster Lagoon aligns with Council's
priorities of GREEN, GROW and PERFORM as outlined in Council Report M&C
2023-171. Extensive dredging at the Lancaster Lagoon is required for proper
installation of the new aeration system. It is an ideal time for the Utility to fully
clean out the four lagoon cells as the new aeration system will allow less buildup
of sludge than the current aeration system at the lagoon therefore the Utility will
have a good benchmark to start from for monitoring sludge removal in the future.
By tendering the dredging with the new aeration system project, the Utility
should benefit with competitive pricing from Contractors due to economies of
scale (PERFORM) as well as get the best value of the previously secured
Integrated Bilateral funding which is specifically for the aeration renewal design
and construction work.
SERVICEAND FINANCIAL OUTCOMES
The Utility currently has $750,000 budgeted toward completing dredging at the
Lancaster Lagoon facility.
The Utility share within the 2023 Utility Fund Capital Program for the Aeration
System Renewal project is proposed to increase by $1,720,000 ($2,470,000 -
$750,000) compared to what was previously approved by Council to cover the
estimated cost for dredging at the Lancaster Lagoon. Based on discussions with
the City's consultant prices for this type of work are very volatile. The City will only
know actual pricing once the project is tendered in the market place however staff
along with the consultant have attempted to estimate expected costs for sludge
removal. The additional $1,720,000 is proposed to be obtained from the Utility's
Potable Capital Reserves.
It should be noted that the dredging of the lagoon was not included in the original
capital project scope because the Utility only recently determined the quantities
of sludge that is in each cell of the lagoon as well as the technology proposed for
aeration was unknown until a consultant was hired to investigate and propose
options available to the Utility.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The Finance department and Operations group have provided input on this report.
ATTACHMENTS
NM
D '� r r I l
jl
COMMON COUNCIL REPORT
M&C No.
2024-074
Report Date
February 29, 2024
Meeting Date
March 04, 2024
Service Area
Public Works and
Transportation Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Market Slip Docking System
AUTHORIZATION
Primary
Commissioner
Chief Administrative
Finance Committee
Author
Officer
Chair
Samir
Ian Fagan
Brent McGovern
Gary Sullivan
Yammine
RECOMMENDATION
Finance Committee recommends Common Council approve the following
recommendation.
• Adjust the 2024 Capital budget to reflect the use of $210,000 for the
installation of the floating docks system on the Fundy Quay side of the
market slip, and,
• Approve the transfer of $210,000 from the $500,000 transferred into 2023
Capital Reserves for additional Recreation Asset Investments, and,
• Recommend the approval of the above noted at the next meeting of
Council
EXECUTIVE SUMMARY
The purpose of this report is to include $210,000 in the 2024 General Fund Capital
Budget toward the installation of the floating docks system on the Fundy Quay
side of the market slip.
PREVIOUS RESOLUTION
N/A
REPORT
-2-
The proposed capital project will significantly increase the dock system capacity
to allow additional recreation boats.
The scope of work consists of the following:
➢ Conduct the required surveys to determine the modifications required to
the existing docks.
➢ Provide stamped engineered drawings for the new guide pile to be
mounted to the Fundy Quay side of the slip.
➢ Mobilize to Market slip and long wharf.
➢ Make alterations to the existing docks to facilitate installation in the
narrower slip.
➢ Make test connections at Long Wharf to ensure width matches the slip.
➢ Install new guide pile on the Fundy Quay side of the slip.
➢ Install the floating docks within the slip.
➢ Commissioning.
STRATEGIC ALIGNMENT
The proposed capital project aligns with City Council Priorities (2021-2026)
Belong: "We enhance the quality of life and social well-being in a safe place to
live; offering recreation, arts, and cultural opportunities that align with PlanSJ,
PlaySJ and other related plans."
SERVICEAND FINANCIAL OUTCOMES
The proposed capital cost including HST rebate is as follows:
Design and Construction Management : $23,000
Construction $167,000
Contingency $20,000
Total : $210,000
The floating docks system project was not included in the 2024 General Fund
Capital. The construction work will take approximately four months to be
completed.
Where the Docks are part of the Market Slip area, if there is surplus in the
budget for the overall Market Slip/Fundy Quay project, then surplus funds will be
used first to fund the Docks project. The complete financial reconciliation of the
Market Slip project will not be complete for some time as the project nears
completion but the timing requires allocation of budget to complete the Dock
project. If there is a surplus in the Market Slip project, then the allocation of
W-13
-3-
funds of the Dock project from Parks Asset Renewal Project will be used for
other park asset renewals.
Additionally, the city will be seeking funding from the Regional Development
Corporation (RDC) under the Province of New Brunswick Community
Development Fund toward this project.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Transportation and Public Works have been consulted in this project
ATTACHMENTS
Wel
COMMON COUNCIL REPORT
M&C No.
2024-075
Report Date
February 14, 2024
Meeting Date
March 04, 2024
Service Area
Legislative Services
His Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Council Community Fund
AUTHORIZATION
Primary Author
Commissioner/Dept.
City Manager
Finance Committee
Head
Chair
P. Anglin /J. Taylor
K. Fudge/M. Tompkins,
J. Brent McGovern
Gary Sullivan
K. C.
RECOMMENDATION
The Finance Committee recommends that Common Council approve the draft
Council Community Fund Policy.
EXECUTIVE SUMMARY
The Finance Committee endorsed the draft Council Community Fund Policy at its
meeting of February 28, 2024 and has referred the matter to Common Council for
approval.
The purpose of the Council Community Fund Policy is to provide a framework
which enables Council Members to provide financial support to Community -Based
Organizations and to facilitate minor City asset improvements. The Policy ensures
the application process is open, transparent, and accountable to the public. The
Policy provides Council Members with an annual budget allocation of $1500.00 for
use towards eligible projects and initiatives.
PREVIOUS RESOLUTION
Committee of the Whole June 26, 2023 (Councillor Lowe):
That this motion be referred to the CAO to investigate and report back to Council
on the idea of creating a discretionary Community Fund for Council members that
would allocate an annual amount of $1500 per Council Member to use towards
community initiatives and the purchase of goods for the betterment of public
spaces.
REPORT
P49191
-2-
Research illustrates that municipalities have adopted various approaches to
allocate discretionary funding for Members of Council.
In Canada, the Regional Municipality of Halifax, the City of Burlington, the City of
Edmonton, and the City of Victoria each have discretionary community funding
policies for Council Members. Although these programs have common features,
the funding amounts, and the procedures for distributing the funds, vary in each
jurisdiction.
Per the direction of the Committee of the Whole, City of Saint John staff from the
Finance Department and the City Clerk's Office reviewed relevant policies and
financial/accounting standards to draft a Council Community Fund Policy for
Council's consideration.
The Council Community Fund Policy (the Policy) establishes a framework for
Council Members to provide financial support to Community -Based Organizations,
and to facilitate minor City asset improvements. The Policy ensures the application
process is open, transparent, and accountable to the public. The Fund
supplements Council's existing Community Grants program by providing a timely
and flexible approach to requests for smaller initiatives within the City that align
with Council priorities and the City's Strategic Plan.
The Policy allocates $1500.00 annually to each Member of Council to use towards
eligible projects and initiatives in the following two categories:
1) Community -Based Organizations (CBOs). This can include funding for
projects, events with a community purpose, and for a minor asset
improvement relating to the project or event.
2) Minor City asset improvements. This may include such items as
commemorative plaques, picnic tables, benches, tree planting, etc.
Eligibility
The eligibility criteria for Fund applications are follows:
• The Council Member application limit is $1500.00 yearly.
• The minimum amount of financial support is $500 per application.
• The funds must be used for projects or events, or minor capital
expenditures for such projects or events. The funds cannot be used to
support the operations of an existing entity or CBO.
• The projects or events for which an application is submitted shall comply
with Human Rights legislation and provide equal access and opportunity
for all persons.
• A CBO for which a funding application is made under this policy shall:
o be in good standing with the City of Saint John;
o not be involved in any dispute or litigation of any kind with the City,
o have no outstanding arrears with the City; and
o have no outstanding outcome reports from previous City grant
awards.
231
-3-
• A CBO who receives funding under this policy shall publicly acknowledge
the support of the City of Saint John for the event or project for which
funding is granted.
• A project or event for which funding is sought under this policy shall align
with Council priorities and the City's 10-year strategic plan.
• The CBO for which funding is sought under this policy shall identify a
representative who shall be accountable to the City with respect to the
funding.
• A CBO for which funding is sought under this policy shall demonstrate a
financial need for the funding.
• The project, event or minor capital investment for which funding is sought
must benefit, and be accessible to, the residents of the City of Saint John.
Application Procedures
Council Members must complete the application form to access funding. Form A
is used for CBO funding requests and Form B is used for minor city asset
improvements.
Form A - Council Member Applications for Community Based Organization (CBO)
funding.
• The Council Member completes `Form A' jointly with the CBO.
• Council Member submits completed form to the Office of the City Clerk at
least 4 weeks prior to the intended Council meeting.
• City Clerk places completed Form on consent agenda for Council approval.
• If approved by Council, funding is issued by City directly to CBO.
• CBO recipients submit completed Outcome Report.
Form B - Council Member Applications for Minor City Asset Improvements
• The Council Member completes `Form B'.
• The application must be endorsed by the supporting Commissioner
responsible for the infrastructure.
• Council Member submits application to the Office of the City Clerk at least
4 weeks prior to the intended Council meeting.
• City Clerk places completed Form on consent agenda for Council approval.
• If approved by Council, the minor City asset is purchased by the City.
It is recommended that the Finance Committee endorse the draft Council
Community Fund Policy and refer the matter to Common Council for
consideration
STRATEGIC ALIGNMENT
Council priority of Belong as it would help strengthen community -based
organizations and help to create a more vibrant city.
09%
-4-
SERVICE AND FINANCIAL OUTCOMES
Funding in the amount of $16,500.00 ($1500.00 per Council Member) has been
allocated to Council's 2024 General Operating Budget to support this program.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
City Clerk Office scanned the policies and discussed the practice with various
municipalities. No City in New Brunswick has a similar fund however there are
some municipalities in other Provinces that do have a policy. Finance and GCO
reviewed the Policy.
ATTACHMENTS
Council Members Discretionary Community Fund Policy, Application forms,
Outcome Form, and PowerPoint presentation.
f8191c3
SAINT IDHN
Council Community Fund Policy
Subject: Council Community Fund Policy
Category: Policy
Policy No.:
M&C Report No.
Effective Date:
Next Review Date:
Area(s) this policy applies to: Council Members
Office Responsible for review of this Policy:
City Clerk and Finance
Related Instruments:
Policy Sponsor: CAO
FAS-023 Grant Policy
Document Pages: This document consists of 6
pages.
Revision History:
Common Clerk's Annotation for Official Record
Date of Passage of Current Framework:
I certify that this Policy (Statement) was adopted by Common Council as
indicated above.
Common Clerk
Date
Date Created:
Common Council Approval Date:
Contact:
WEE
TABLE OF CONTENTS
1. POLICY STATEMENT.............................................................................................................................................2
1.1 PURPOSE OF FUND.................................................................................................................................2
2. SCOPE.....................................................................................................................................................................2
2.1 ELIGIBILITY CRITERIA FOR FUND APPLICATIONS.................................................................................2
2.2 MANDATORY REQUIREMENTS FOR FUND APPLICATIONS................................................................3
2.3 ELIGIBLE EXPENDITURES FOR FUND APPLICATION..........................................................................3
2.4 INELIGIBLE EXPENDITURES FOR FUND APPLICATION.......................................................................3
3. APPLICATION PROCEDURES................................................................................................................................4
3.1.1 PART A COUNCIL MEMBER APPLICATIONS THAT ENDORSE CBO'S...............................................4
3.1.2 PART B COUNCIL MEMBER APPLICATIONS FOR CITY ASSET IMPROVEMENTS ............................4
3.2 APPLICATIONS RECEIVED BY THE CITY CLERK......................................................................................4
4. ROLES AND RESPONSIBILITIES.............................................................................................................................4
4.1 COMMON COUNCIL......................................................................................................................4
4.2 COUNCIL MEMBERS AS APPICANTS.......................................................................................................5
4.3 CHIEF FINANCIAL OFFICER......................................................................................................................5
4.4 CITY CLERK................................................................................................................................................5
4.5 COMMISSIONERS.....................................................................................................................................5
5. GLOSSARY..............................................................................................................................................................6
6. APPENDICIES.......................................................................................................................................................6
6.1 APPLICATION FORM A
6.2 APPLICATION FORM B
6.3 OUTCOME REPORT
1
P19191
1. Policy Statement
Through the Council Community Fund Policy ("the Fund"), Council Members may apply to fund
projects or events that enhance the vibrancy and wellbeing of the residents of the City, or minor
capital expenditures to improve City infrastructure. The Fund supplements Council's existing
Community Grants program, allowing a timely and flexible approach to requests for smaller
initiatives that align with Council priorities that would not otherwise coincide with the timing of the
Community Grants Program.
Each Member of Council will be allocated a maximum budget of $1500 annually to be used
towards eligible expenditures under this policy.
1.1 Purpose of the Fund
The purpose of the Fund is to provide a framework which enables Council Members to
provide financial support to Community -Based Organizations and to facilitate minor City
asset improvements. The policy ensures the application process is open, transparent, and
accountable to the public.
2. Scope
This Policy applies to all requests for the allocation of Council Community Funds. There are
two categories of Council Member applications subject to the Fund:
Form A - Council Member Applications for Community -Based Organizations (CBOs), for projects,
events and minor capital expenditures relating to the project or event, and
Form B - Council Member Applications for minor City asset improvements.
2.1 Eligibility Criteria for Fund applications:
• The Council Member application limit is $1500.00 yearly.
• The minimum amount of financial support is $500 per application.
• The funds must be used for projects or events, or minor capital expenditures for such
projects or events. The funds cannot be used to support the operations of an existing
entity or CBO.
• The projects or events for which an application is submitted shall comply with Human
Rights legislation and provide equal access and opportunity for all persons.
• A CBO for which a funding application is made under this policy shall:
o be in good standing with the City of Saint John;
o not be involved in any dispute or litigation of any kind with the City,
o have no outstanding arrears with the City; and
o have no outstanding outcome reports from previous City grant awards.
N
191.1
• A CBO who receives funding under this policy shall publicly acknowledge the support of
the City of Saint John for the event or project for which funding is granted.
• A project or event for which funding is sought under this policy shall align with Council
priorities and the City's 10-year strategic plan.
• The CBO for which funding is sought under this policy shall identify a representative who
shall be accountable to the City with respect to the funding.
• A CBO for which funding is sought under this policy shall demonstrate a financial need for
the funding.
• The project, event or minor capital investment for which funding is sought must benefit,
and be accessible to, the residents of the City of Saint John.
2.2 Mandatory Requirements for Funding Applications
FORM A — Council Member Application for a CBO project or event or minor capital investments
• Name of the supporting Council Member.
• Name, address and contact information of the CBO.
• Proof of status of CBO (registered non-profit number, registered charitable organization
number).
• Description of the project / event / minor capital investment.
• The dollar amount of funding requested.
• Description of the Outcome and Alignment with Council Priorities/Strategic Plan
• CBO recipients are only eligible to receive funding once per calendar year.
FORM B — Council Member Application for a minor City asset improvement
• Name of the supporting Member of Council.
• Description of the minor City asset improvement.
• The dollar amount of funding requested.
• Description of the Outcome and Alignment with Council Priorities/Strategic Plan
2.3 Application Criteria and Other Requirements
• A Council Member may apply for funding to support a CBO for a project or event with a
community purpose and for a minor capital asset related to the project or event.
• A Council Member may apply for minor City asset improvements to benefit the community.
• The project or event must occur within the boundaries of the City of Saint John and support
or advance the Council's strategic priorities.
• During an election year, outgoing Council Members will be allocated $750 (January —May)
and incoming Council Members will be allocated $750 (June -December).
• Community -Based Organization recipients shall submit a completed Outcome Report,
including all revenues and expenditures of the project or event within 45 days of the project
being completed or the event having taken place.
• Recipients shall promptly return any unspent funds to the City.
3
P49YA
2.4 Exclusions
The following are not eligible for funding under this policy:
• Funding for the benefit of individuals, other levels of government and private clubs.
• Funding for organizations with political or religious affiliations.
• Any expenditure incurred prior to the date of approval of the application.
• Funding of day-to-day operations, deficits, or debts.
• Fundraising events, conferences, or professional development.
• Meals, entertainment, travel expenses, cash prizes or gifts.
• Projects or events for a profit -making purpose.
• Tickets, gifts, prizes.
• Sponsorships and/or donations.
• Project or event that previously received funding under this policy in a given year.
3. Application Procedures
3.1.1 Form A - Council Member Applications that endorse CBOs.
• The Council Member shall complete the Application Form.
• The Application shall be jointly executed by both the CBO and the Council Member.
• The Council Member shall forward the completed application forms to the Office of the
City Clerk.
• The application must be submitted to the City Clerk 4 weeks prior to the date at which
Council is expected to consider the funding application. If the application is approved by
Common Council, the funding will be issued through the office of the Chief Financial
Officer.
3.1.2 Part B Form —Council Member Applications for Minor City Asset Improvements
• The Council Member shall complete and sign the Application Form.
• The application shall provide evidence of pricing for the minor City asset improvement.
• The application shall be endorsed by the supporting Commissioner responsible for the
infrastructure.
• Council Members shall forward completed application forms to the Office of the City Clerk.
• The application shall be submitted to the City Clerk 4 weeks prior to the date at which
Council is expected to consider the funding application.
• If the application is approved by Common Council, the minor City asset will be purchased
by the City.
3.2 Applications received by the City Clerk
4
1�1:j
• The Office of the City Clerk will receive and review all applications for eligibility and
completeness.
• Ineligible or incomplete forms will be returned to the Council Member sponsoring the
application.
• Application forms for City asset improvements shall be sent by the City Clerk to the
appropriate Commissioner for evaluation.
• The Commissioner shall determine whether the capital expenditure is eligible or ineligible
under this policy and so advise the City Clerk in writing.
• The City Clerk will communicate to the sponsoring Council Member the Commissioner's
decision.
4. Roles and Responsibilities
4.1 Common Council shall:
• Approve the Council Community Fund Policy, and any amendments to the Policy.
• Approve each application for funding under this policy in Open Session of Common
Council.
4.2 Council Members as Applicants shall:
• Recommend to Common Council the approval of applications that meet the Policy at a
minimum of $500 per application.
• Obtain the unanimous approval of Common Council for joint contributions sponsored by
more than one Council member.
• Declare any actual, perceived, potential conflicts of interest on the application form.
• Be responsible for communicating Council decisions to the CBOs.
• Complete the Application FORM A or FORM B.
• Submit the Outcome Report for FORM A to the City Clerk's Office.
4.2 The Chief Financial Officer shall:
• Include as part of the annual operating budget an amount of $1500 per Member of Council
for a total amount of $16,500 ($1500 x 11) to be allocated under this policy.
• Ensure unused budget amounts are not carried forward to the next calendar year.
• Process Fund payments.
• Include transactions of the Fund annually as part of the City's Annual Report.
4.4 The City Clerk shall:
• Be responsible for receiving and managing the application process.
• Review Applications for compliance with the Policy.
5
• Return non -compliant applications to the Council Member and advise why the application
is non -compliant.
• Should an application for capital works be rejected by a Commissioner, so advise the
Council Member.
• Track the use of the funds under this policy for each member of Council, ensure Council
Members do not exceed the maximum of $1,500 yearly within the policy and notify Council
Members of their balance upon request.
• Submit applications to a Council Agenda for consideration in Open Session appearing
under item 5. Consent Agenda.
• Manage the daily routine administration of the Fund, such as monitoring and advising the
individual Council Members of the balance in the Member's allotment and collecting the
completed Outcome Reports.
• Submit summary of the fund transactions by each Council Member annually to the
Finance Controller to be included in the Annual Report.
• Retain for recordkeeping purposes the project/event/capital expenditure documentation
as required by the City's records management policy.
4.5 Commissioners shall:
• Review Applications for infrastructure works and determine whether the capital
expenditure is eligible under the Policy and advise the Clerk in writing.
5. Glossary
• Community Based Organizations (CBOs) shall be either a Registered Non -Profit
organization or a Registered Charitable Organization holding principal activities within the
geographical boundaries of the City of Saint John.
• "Registered non-profit organization" means a non-profit organization registered as such
with the federal or provincial government. The following registered non-profit organizations
are ineligible: churches, political organizations, labour unions, and governmental
agencies.
• "Registered Charitable Organization" means a charity registered as such in accordance
with the provisions of the Income Tax Act of Canada, as amended from time to time.
• "Minor asset improvements" for both City asset improvements and CBO asset
improvements may include, but are not limited to, such items as commemorative plaques,
picnic tables, benches and tree planting, etc.
6. Appendices
6.1 Application Form A — CBO requests
PZ1IK
6.2 Application Form B — City Asset requests
6.3 Outcome Report
Council Community Fund Application Form A — EXTERNAL FORM
2024 Council Community Fund Application FORM A
The Information you provide on this form will be used to assess eligibility and consideration for
the award of funds at a Common Council meeting.
Program Description
Through the Council Community Fund Policy (the Fund) Council Members may apply for funding
for projects or events that enhance the vibrancy and wellbeing of the residents of the City or minor
capital expenditures to improve infrastructure. The Fund supplements Council's existing
Community Grants program, allowing a timely and flexible approach to requests for smaller
initiatives that align with Council priorities that would not otherwise coincide with the timing of the
Community Grants Program.
Successful projects will advance one of Council's five priority areas Grow, Green, Belong,
Move and Perform. For more information on Council Priorities see:
(insert hyperlink)
Application and Eligibility for Community -Based Organizations
Applications must comply with the City of Saint John Council Community Fund Policy. For a
complete description of application and eligibility criteria please review the Council Community
Fund Policy. <hyperlink>
Applications are always open for submissions during the calendar year.
Community -Based Organizations (CBOs) must be a registered non-profit or registered
charitable organization holding its principal activities within the City of Saint John.
Application must also demonstrate that your proposal:
• is based in the City of Saint John
• will spend the funding within the financial year in which it is awarded.
The minimum amount of financial support is $500. Applications have a funding limit of $1500 per
Council Member.
FORM A.
Name of the Council Member submitting this application:
Council Community Fund Application Form A — EXTERNAL FORM
Name of Community -Based Organization:
Non-profit status: (registered non-profit number, registered charitable organization number)
Name and Title of CBO individual responsible for the management of the Funds
Phone Number:
Email Address:
Address:
Tell us a bit about your group (what does your group do?)
Tell us about what you want to do (describe the project / event / and any small capital asset
request to support the project/event)
Where is the location of your project / event?
P►z191
Council Community Fund Application Form A — EXTERNAL FORM
What do you think the benefits will be to people living in the city?
Describe the expected outcome from receiving the grant?
How does your project / event contribute to addressing the priorities of Common Council?
What is the estimated cost of your project or event?
Breakdown of costs Amount
TOTAL:
Please confirm the amount of funds you are requesting:
Estimated completion date:
Will you be able to complete the project / event
Yes / No
and obtain any small capital assets within the
financial year in which it is requested?
Estimated completion date:
To Be Acknowledged by the individual responsible for managing the Funds for the
Community -Based Organization named above.
Accountability:
I acknowledge that if funds are provided by the City of Saint John, I will accept
responsibility that the funds will be used for the stated purpose and within the timeline
stated above.
I acknowledge that I will be responsible for keeping all receipts and/or invoices relating
to the project or event above and completing an Outcome Report within 45 days of the
project or event completion date.
Council Community Fund Application Form A — EXTERNAL FORM
Liability Waiver for Community Based Organization Fund Recipients
By submitting this application, I hereby acknowledge and agree that neither the City, its council,
nor any of its members, agencies, officers, employees, or agents shall be held liable or
responsible for any injury, including death to any person or for any claims, damages, liabilities,
losses, costs, or expenses, including legal fees, arising out of or in connection with the use,
allocation, distribution, or expenditure of the Council Members Discretionary Community Fund.
I, as an authorized signatory or representative who has legal authority to bind the Community -
Based Organization, agree to indemnify and hold harmless the aforementioned entities from all
claims, damages, liabilities and losses incurred in relation to or resulting from the use of the
allocated funds.
Printed name of authorized signatory
Signature of authorized signatory
Date
Your privacy. -
We will use the information you provide on this form for the award of funds. The award of funds
is reported publicly. All information held by us is liable to disclosure under the Right to
Information and Protection of Privacy Act unless it is exempt.
City Clerk acknowledgement: (To be completed by City Clerk or their designate)
I acknowledge that the proposal described above meets the eligibility requirements of
the Council Community Fund Policy (CCFP) and may proceed to the next public meeting
of Common Council.
Council Community Fund Application Form B — INTERNAL FORM
2024 Council Community Fund Application B — Minor City Assets
The Information you provide on this form will be used to assess eligibility and consideration for
the award of funds at a Common Council meeting.
Successful projects will advance one of Council's five priority areas Grow, Green, Belong,
Move and Perform. For more information on Council Priorities see:
(insert hyperlink)
The minimum amount of financial support is $500. Applications have a funding limit of $1500 per
Council Member.
Successful applications will be purchased and managed by the City of Saint John.
FORM B — COUNCIL MEMBER APPLICATIONS FOR MINOR CITY INFRASTRUCTURE
Name of Council Member(s) submitting the application:
Tell us about what you want to do (describe the capital asset)
Where is the proposed location of your capital asset??
What do you think the benefits will be to people living in the city?
Council Community Fund Application Form B — INTERNAL FORM
How does your capital asset address the priorities of Common Council?
How much will your proposal cost? Please provide evidence of pricing.
Breakdown of costs Amount
TOTAL:
Please confirm the amount of funds you are requesting:
Estimated Completion date:
Will you be able to complete the project / event Yes / No
within the financial year in which it is requested?
Estimated completion date:
Accountability:
I acknowledge that I will be responsible for keeping all receipts and/or invoices relating to the
capital asset described above.
11 I acknowledge that I have no pecuniary or other conflict -of -interest in this proposal.
Your privacy:
We will use the information you provide on this form for the award of funds. The award of funds is
reported publicly. All information held by us is liable to disclosure under the Right to Information and
Protection of Privacy Act unless it is exempt.
Commissioner (responsible for the infrastructure requested) review:
I acknowledge that this proposal for the capital asset described above does not impact any
existing City funding opportunity.
QUIN
Council Community Fund Application Form B — INTERNAL FORM
City Clerk review:
I acknowledge that this proposal for the capital asset described meets the eligibility
requirements of the Council Community Fund Policy and may proceed to the next meeting of
Common Council.
Date
Q, 11:3
Council Community Fund Outcome Report
Name Council Member:
Name of Community -Based
Organization:
Contact:
Address:
Telephone:
Email:
Identify which grant type you received by typing an X next to one of the three below.
Community Project I F-Community Event I I Small capital asset
I nstructions:
S4 Please provide a financial summary of the expenditure with proof of expenditure.
Nf Please attach a photo of the minor capital work, project, or event as evidence of the
project completion. Funding cannot be reimbursed without evidence of the project being
completed.
S4 Please provide evidence of how the support of the City of Saint John was acknowledged
for this project. Funding cannot be reimbursed with this acknowledgement.
S4 Please provide a description of the completed outcomes to demonstrate success.
Complete the following revenues and expenses related to your project, event, or small
capital asset. A separate attachment may be submitted. Attach proof of expenditure /
receipts.
REVENUES
EXPENSES
Source
Amount
Source
Amount
City of Saint John Council
Community Fund
b
Total Revenues Total Expenses
Balance
Recipients will promptly return any unspent portion of the funds to the City.
Describe how the City of Saint John was acknowledged for the Council Community
Funds?
Council Priorities: GROW, GREEN, BELONG, MOVE, PERFORM.
Describe the key outcomes and results achieved from the funding. How do they support
council priorities?
Provide the approximate number of residents, participants who benefited from your
project, event, or small capital asset. Include any other relevant statistics.
I have reviewed these expenses and I believe they are true and accurate.
Signature of the CBO's authorized signing authority:
PRINT Name: Date:
Approved by Council Member signature:
W:7101111a01MI"M
Date:
b
PIR191
r
z
x
0
E=4
z
N
O
N
C
N
LL
cc
m
.E
E
E
O
U
0
cc
O
cc
�U
cc
LL
0
0
6
0
LO
L�
O
0
CD
CD
Q
ZD
i
O
L^^
0-
cu
L
0
L
^O
O
co
:3
V
w
El
P4
U
.0
W
co
L
V)
T�
V
L�
L
O
a�
c�
co
^o
W
co
L
U)
E
^,
^
TW
V
E
m
^L,
^W
O
0
/ 1
��1
U
L
O
(n
, L L
cp
W
E
E V
E
�
cu
^�,
O
>
E
W
ca
C:
O
O
�
:
E
O
� U
N
.E
Q
ccu
,V
E c:)O
c�
N
a
N�
c
ca
{/}
1L
Q
^�
W
O
0
�
E �
O
��_
mC:
=
Ica
E�
CO
O Q
=3
=3 U
(n
O CO
E
O
0
CD—L
.E
N
.0
.U
E
0
.—
O
0
c�
A �
N
Q
N �
a -
7
7
7
7
L
00
O
N
U
(B
0
L
0
O
DL
c
U
�
O
�c
co �
O
O
0
U) O
COS
M
U-6
E +�
E�
O
��
a�
Um
cu
0.—
cu Q
>%
C
oV
a)
_0C
_�
cu>%
Q��
OEM
c�nc�n
LC
>�
O�
U
O
U
LZ Co
QC)
-0
C
CL U
L
Q Q)
.2) N
N a),,
OQ
4-1w
i--
i--
LL•
•
•
•
+-'
L
O
O
C:
U
O
—_
a�
C
O
cm
DL
U
v
a�
0)O
U)
E
C +
: O
O
cB
O
vi
}' —
E Q
cn L
N
V) N
p
O VD-Q
co>�
N� N
--o
cu >,
Uv
O C
O
O U
�
Q Z
— O
wU
U
.L
m C L
U cm CL
LL
L
A
U
U
a
c
E
E
O
U r/7
C �I
7
O
U
Z O
O
b
a
CO
LL
b
U
From: City of Saint John, New Brunswick <webform-noreply@saintjohn.ca>
Sent: Wednesday, February 21, 2024 1:44 PM
To: Common Clerk <commonclerk@saintjohn.ca>
Subject: Webform submission from: Submission to Council Form
[ External Email Alert] **Please note that this message is from an
external sender. If it appears to be sent from a Saint John employee,
please forward the email to spamsamplea-saintiohn.ca or contact the IT
Service Desk.**
Submitted on Wed, 02/21/2024 - 13:43
Submitted by: Anonymous
Submitted values are:
About Person/Group Submitting
First name
Adam
Last name
Pottle
Mailing Address
Telephone
Email
If you do not wish to have your personal information (address, phone number,
email) become part of the public record, please check this box.
No
About your Submission
Topic of submission
Charlotte and Sydney bicycle lanes
Purpose for submission (what is the ask of council):
Council should reverse their decision to install bicycle lanes on Sydney and Charlotte.
Executive summary
1►�1:3
Hello Council,
I recently learned Saint John intends to install bike lanes on Sydney and Charlotte. This
decision should be reversed.
Traffic speeds rarely exceed 30-35 km/h in the South End, and there has been no study
associated with projected usage of the proposed bike lanes. To the best of my
knowledge, no studies have been performed of projected, let alone actual, usage of any
proposed or existing bike lanes in the entire city, and they mostly go unused, which is
readily apparent.
25 parking spaces being eliminated will have extremely negative impacts of the South
End residents in this area, as well as the Queen Square Farmer's Market. Parking is
increasingly limited in this growing neighbourhood.
A dense residential area with slow moving traffic is precisely where bicycles should
share the road with motor vehicles. This money would be better spent elsewhere.
Converting Sydney and Charlotte to one-way for their entire lengths is good, but for the
south end of Charlotte to function effectively, Saint John should reopen the long -closed
south end of Germain onto Lower Cove Loop. As I am not a traffic engineer, I am
unsure what changes to Ross Street would be needed, but reopening this awkward end
of Germain would encourage development on the remaining vacant land in the area. It
would also enhance the accessibility of Harding, and the west end of St James.
Thanks,
Adam
18401
From: City of Saint John, New Brunswick <webform-noreply@saintjohn.ca>
Sent: Saturday, February 10, 2024 1:08 PM
To: Common Clerk <commonclerk@saintjohn.ca>
Subject: Webform submission from: Submission to Council Form
[ External Email Alert] **Please note that this message is from an
external sender. If it appears to be sent from a Saint John employee,
please forward the email to spamsamplea-saintiohn.ca or contact the IT
Service Desk.**
Submitted on Sat, 02/10/2024 - 13:07
Submitted by: Anonymous
Submitted values are:
About Person/Group Submitting
First name
Robbie
Last name
Collins
Mailing Address
Telephone
Email
If you do not wish to have your personal information (address, phone number,
email) become part of the public record, please check this box.
Yes
About your Submission
Topic of submission
City of Saint John Preferred Pharmacy Provider Contract
Purpose for submission (what is the ask of council):
To cease participation in preferred pharmacy network contracts.
Executive summary
K091
Having a preferred provider pharmacy contract with Sobeys is hurting your members
and your local businesses. These networks take away customers' choice of pharmacy,
and the partnership forces locally owned pharmacies out of the picture and further hurts
competition. You have members who are receiving unsatisfactory services but yet do
not have the ability to make their own independent choice. You also have members in
rural areas that have access issues. An individual should have the freedom to choose a
pharmacy based upon the services and relationships that they find most beneficial to
their individual health concerns. We also do not need large corporations squeezing the
locally owned businesses out of the competition.
PZ-I
From: Dave MacFarlane <catering101@hotmail.com>
Sent: Tuesday, February 6, 2024 8:32:02 AM
To: City of Saint John Mayor's Office <mayor@saintlohn.ca>
Cc: MacKenzie, John <iohn.mackenzie@saintlohn.ca>; Harris, Brent <brent.harris@saintlohn.ca>;
Sullivan, Gary <gary.sullivan@saintlohn.ca>; Killen, Joanna <ioanna.killen@saintlohn.ca>; Norton, Greg
<greg.norton@saintiohn.ca>; Ogden, Barry <barry.ogden@saintiohn.ca>; Hickey, David
<david.hickey@saintiohn.ca>; Lowe, Gerry <gerry.lowe@saintiohn.ca>; Radwan, Paula
<paula.radwan@saintiohn.ca>; Stewart, Greg <greg.stewart@saintiohn.ca>; Taylor, Jonathan
<ionathan.taylor@saintiohn.ca>
Subject: Request for Silencing Train Whistle in Compliance with Noise By-law
[ External Email Alert] **Please note that this message is from an
external sender. If it appears to be sent from a Saint John employee,
please forward the email to spamsamplea-saintiohn.ca or contact the IT
Service Desk.**
Dear City Council of Saint John,
Dave MacFarlane
2-243 Queen St.
Saint John N.B.
E2L1T1
I am writing to express my concern regarding the excessive noise generated by the train
whistles in our community. The regular blowing of train whistles poses a significant
disturbance to residents, especially during late hours, disrupting peace and tranquility in
our neighborhood.
As a resident of Queen St., I have observed that the train whistles, particularly during the night,
disturb the peace and quiet necessary for a restful environment. Beyond the nuisance, the
constant noise adversely affects the quality of life for residents, disrupts sleep patterns, and can
even have negative impacts on mental and physical health.
I am aware that the city has established noise by-laws to address such disturbances and ensure
the well-being of its citizens. According to By -Law number M22, of the noise by-law, it is
prohibited to generate excessive noise that disturbs the peace and quiet of residential areas.
Considering the provisions outlined in the noise by-law and the adverse effects caused
by the train whistles, I respectfully request that the city takes appropriate measures to
silence the train whistles, especially during non -emergency situations. Implementing
measures such as the use of quiet zones or alternative warning systems can effectively
mitigate the noise pollution without compromising safety.
NIM
Furthermore, I urge the city council or relevant department to consider the well-being of
the residents and take proactive steps to address this issue promptly. By enforcing the
noise by-law and implementing practical solutions, we can create a more livable and
harmonious community for everyone.
Thank you for considering my request. I am hopeful that the city will take necessary
actions to alleviate this ongoing concern and enhance the quality of life for all residents.
Sincerely,
Dave MacFarlane.
�;
M&C No.
2024-64
Report Date
February 27, 2024
Meeting Date
March 04, 2024
Service Area
General Counsel
SUBJECT: Results of Request for Expressions of Interest re City -owned land at
160 Thorne Avenue
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
Staff called for an Expression of Interest for the property at 160 Thorne Avenue
(the "Site"). The RED closed on June 7, 2023, with only one proposal being
submitted. Staff are recommending that the City sell the Site to 511978 N.B. Inc.
for appraised value.
COUNCIL RESOLUTION
1. That the City enter into an Agreement of Purchase and Sale generally in
the form as presented to Committee of the Whole at its meeting held
March 4, 2024, with 511978 N.B. Inc. for the parcel of land located at 160
Thorne Avenue (PID 55174106) and that the Mayor and City Clerk be
authorized to execute the said Agreement of Purchase and Sale and any
other documents necessary to effect the transaction; and
2. That the City retain a Local Government Services Easements for its
infrastructure located within the subject lands.
M&C No.
2024-060
Report Date
February 27, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Development Services
SUBJECT: City Market Lease with Charlotte Street Bakery
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
City staff is pleased to present a new lease for the owners of Charlotte Street
Bakery in the recently renovated space at the top of the Market between the
Butcher's Daughter and Jeremiah's. This new business, operated by Roselynn
Foods ltd., will usher in a much -needed element to the City Market, with a focus
on fresh baking.
COUNCIL RESOLUTION
1. NOW THEREFORE BE IT RESOLVED that the city enter into a lease generally
in the form as presented to Committee of the Whole at its meeting held
March 04, 2024 for stalls "B and C" and ancillary spaces in the City Market
with RoseLynn Foods Ltd., dba Charlotte Street Bakery; and
2. FURTHER BE IT RESOLVED that the Mayor and City Clerk be authorized to
execute any necessary documents.
K�1
M&C No.
2024-061
Report Date
February 26, 2024
Meeting Date
March 04, 2024
Service Area
Growth and Community
Development Services
SUBJECT: City Market Lease with Jo"s Samosas
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
City staff is pleased to present a new lease for Jo's Teahouse Samosas in the
former LebanOn the Go space between the Blue Pelican and A Brillant Choice on
the North side of the building.
COUNCIL RESOLUTION
1. NOW THEREFORE BE IT RESOLVED that the city enter into a lease generally
in the form as presented to Committee of the Whole at its meeting held
March 04, 2024 for stall "2" and ancillary spaces in the City Market with
Jo's Teahouse Samosas, dba Jo's Samosas; and
2. FURTHER BE IT RESOLVED that the Mayor and City Clerk be authorized to
execute any necessary documents.
KI.1.1
M&C No.
M&C 2024-052
Report Date
February 13, 2024
Meeting Date
March 04, 2024
Service Area
Utilities & Infrastructure
SUBJECT: Stage at Ihtoli-maqahamok (Market Slip)
EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN
SESSION OF COUNCIL
Stage programming and site activation are important components to a successful
public space project. While the physical construction is getting close to complete,
in order to have events and shows booked for the summer, the bookings need to
be completed in advance of the opening of the space.
The restaurant tenants and Market Square operators have expressed their desire
to contract with JSM Sports Entertainment Inc. to provide the management
service but since the space is owned by the City, the license to operate the space
must come from the City. The expenses related to acts on the stage are borne by
the tenants.
COUNCIL RESOLUTION
That the City enter into the License Agreement generally in the form presented
to Committee of the Whole at its meeting held March 4, 2024, with 750561 N.B.
Inc for the purpose of providing events, concerts, and general programming to
the City facility called "Ihtoli-magahamok — The Gathering Space," and that the
Mayor and Clerk be authorized to execute the said License Agreement and any
other documents ancillary thereto.
KIM