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2023-11-08 Finance Committee Agenda Packet - Open Session�B City of Saint John Finance Committee - Open Session AGENDA Wednesday, November 8, 2023 4:10 pm Meeting Conducted by Electronic Participation 1. Call to Order Pages 2. Approval of Minutes 2.1 Minutes of October 26, 2023 1 - 2 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 6. Business Matters 6.1 Draft 2024 Utility Fund Operating Budget 3 - 16 6.2 Request to Adjust 2023 Heritage Grant Budget 17 - 26 6.3 Draft 2024 General Fund Operating Budget 27 - 71 7. Adjournment Finance Committee Meeting Open Session October 26, 2023 MINUTES —OPEN SESSION FINANCE COMMITTEE MEETING OCTOBER 26, 2023 AT 4:30 PM MEETING CONDUCTED BY ELECTRONIC PARTICIPATION Present: Mayor D. Noade Reardon Councillor G. Sullivan Councillor G. Norton Councillor D. Hickey Councillor P. Radwan Also Present: Chief Administrative Office B. McGovern Commissioner of Finance and Treasurer K. Fudge Acting Commissioner Growth & Community Services A. Poffenroth Deputy Fire Chief R. Nichol Commissioner Utilities & Infrastructure I. Fogan Commissioner Human Resources S. Hossack Director Financial Services J. Forgie Director Engineering & Chief City Engineer M. Baker Director Financial Services C. Lavigne Intermediate Accountant V. Parikh Director Corporate Performance S. Rackley-Roach Administrative Officer R. Evans Administrative Assistant K. Tibbits 1. Meeting Called to Order Councillor Sullivan called the Finance Committee open session meeting to order. 2. Approval of Minutes 2.1 Minutes of August 24, 2023 Moved by Councillor Hickey, seconded by Mayor Noade Reardon: RESOLVED that the minutes of August 24, 2023 be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Mayor Noade Reardon, seconded by Councillor Hickey: RESOLVED that the agenda of October 26, 2023 be approved. MOTION CARRIED. 4. Disclosures of Conflict of Interest No disclosures. 5. Consent Agenda Finance Committee Meeting Open Session October 26, 2023 6. Business Matters 6.1 Revised 2024 General and Utility Fund Capital Programs M. Baker reviewed the submitted presentation Utility & General Fund - 2024 Capital Programs Revision. Moved by Mayor Noade Reardon, seconded by Councillor Hickey: RESOLVED that as recommended in the submitted report entitled "Revised 2024 General and Utility Fund Capital Programs" the Finance Committee: • Approve the revised 2024 General Fund Capital Budget in the amount of $33,253,193 (gross) with contributions from other sources of $19,005,526, yielding a net Capital budget in the amount of $14,247,667 to be funded by debt issue (net) as set in Appendix A; and, • Approve the revised 2024 Water and Sewerage Utility Fund Capital Budget in the amount of $11,452,048 (gross) with contributions from other sources of $5,911,292 yielding a net capital budget in the amount of $5,540,756 to be funded by pay as you go (net) as set in Appendix B. In addition, a $800,000 addition is to be added to the 2024 Utility Capital budget from the Utility's Capital Reserve fund; and, • The Finance Committee recommend approval of the revised General Fund and Utility Fund Capital Budgets at the next meeting of Common Council. MOTION CARRIED. 6.2 2024 Tax Base, Equalization Grant and Council Feedback K. Fudge reviewed the submitted presentation "2024 Tax Base and Grant" which included discussions on tax base growth and community funding grant, multiplier break even analysis and fair taxation, the Wage Escalation Policy recommendation, consideration of Council feedback and direction from the Finance Committee with respect to tax rate and service enhancements. The first draft of the 2024 Operating Budget will be presented at the next Finance Committee meeting, scheduled for November 8th (Councillor Norton withdrew from the meeting) Moved by Mayor Noade Reardon, seconded by Councillor Hickey: RESOLVED that the submitted presentation entitled "2024 Tax Base and Grant" be received for information. MOTION CARRIED. 7. Adiournment Moved by Councillor Hickey, seconded by Mayor Noade Reardon: RESOLVED that the Finance Committee meeting be adjourned. MOTION CARRIED. The Finance Committee open session meeting held on October 26, 2023, was adjourned at 5:45 pm. z x 0 Tip !oi LL N O N q* N O N 00 i E O z w .C: a--+ U m .C: TA 4, O • E CAA O =3 O J • Ca a--' Ln P i � O M atej .� _0 N � m o m �O ate-+ c E >� > O O — 4' N U U + 4 p .0 E V =3 m = E — -0 N E -0 L O U > O E -0O O O ate-+ > • 4-j V a--+ 0 �.j O p =3 O O m O � -� Q � � +_+ a--' — V ---+ a.j � a--+ _ Zj N U 00 N E N O � r-I U O E E O E N O N O U N c N O O 0 0 E ZU ca Om u i a--+ E O O a--+ V) (6 V a+te-U _0 ca O i =3 � 0)4-1 •� 0) 0 ate--+ t�A E a)_ ca O0 _aA .� Q � +� o a) � � E o a) E are O >' > O O ' � U }, O U � can +�+ N =3 (A 1 � � � — O _ a--+ C6 U cc >c CAA V) cc (n W (1) O (L) U � QJ V Q O r 004-1 N t�A cc vi CAA N � 1 .�' O N O •— cn O N CAA a� =3 N M u O E O ro w 1 � E a CL cv O O � Z 4-1 O n a 0 Q m s GJ o N 3 m W O N m m L s � Iml 0 -0 +r r C � LL Nf > o4J > �— u N H N 4 O O O O o0 N � O O O O O m c O O O O Ln ,tc OOOLnm �c Ln O O N t N NmLnmm t N Ln N N H O Ln O o 00 o lL O W 0 0 0 O 7- O t O O Ln O r- O Ln O Ln O O T Ln I, O t w Ln c NHLn cr N lD N rl N rl �v v - 4 >, L. c � > v L 3 c0J>�,vU :3 o Q v LL u Q v +� v .o 71 v o v LL v J L v 3 cv L p L v c v > v � v C O � v E R o a � > v vL - c c� 4 a m N O O Ln H m a m N a' 000c 00 O Il- N al N H 0 m c N} H Or � V 00L^I I ` I 1�t N rr 00 0 a N O N N v n R L v c L> R L v � v cn a c� L - v } m v 4- L L co 4- a x W IF c A�A 1` (aYi ►i V I:t w I� H s I m N can O O l� J � =3 U •(3) O .� Ca N 4-J U 4—'� � O L O C Q _ — U Q) O > O Q �z 4J O -0 � D U � � �, M O ca � +J a� �' U cn —0�!)- _0�-J •� j aA L •— Q � can > cn 0 L iJ N 4 J > a) a) U 0 cn ,� N O o • 0)•c O _ - E > ? � O J Cr- N N N L O D cn O � Ca N -0 C f6 ate-+ Q a)U > > 00 � � � tM 0 o 4- 0 .- +- J M n Ln O Rt Ln N Ln 'cn- `•J O 0 o O Ln N Ln 0 n N o, �o Ln N N 0 0 0 M N � � N N � N N N O O m n N N ih O O � N 00 O s-I Ln n O in 0 a o 0 0 0 00 00 00 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4A 4A � � 14 C3 N n pi N A a ll: 4 Q O � 0 % i O a--+ Ln Ln U E ca O L � U O Q a� E •� a O -I f6 � J L Q Q � vi Ln a--+ Q) tUD > U Q L I (� 0 cT Q) -N E An N ° ° E tU0 � 0 ` aA ca cn — N =3 O -0 p o � � U aA =3 c� cn ry I 1 a-j � O •o o _ •X o O 0 c E a� +j p •� O ca •— +- 4-1 N O • O +-+ + N N Q O ,� =3 N • — � V O E o •� �O O N C�0 a-=+ > O aA a-=+ >. V O cn ate-+ m N a--+ L L Q +-+ V can 2 a U Z � a v o H rl N M .4 I_f) lD O O1 ca z Q � — m > � N � � O L a--+ O U � Ca N O E L � O O zi ON O 0 0 c 0 rl N _&_- . C/') 4-1 ate-+ cA O — .0 a--' U i i ate--+ — C6 T U V Q O O C: N =3 . a--+ . L •— � N j O — � Q� _ a--+ Ln 0 ate-+ Ln ('6 Ln aten — ca � O O N .� U •� ate-+ N '� W E O N O 00 O =3 }' ate-+ U Q � cn ate-+ }, }, N O � •N L a--j a-�+ U E • v v t�A U +� — 1-O E U ca U O a--+ O u 4 k. s The City of Saint John �.r__„ :*� 2024 Utility Fund Operating Budget WA 2024 2023 Budget Budget Expenditures Drinking Water Service Watershed Management 676,221 794,953 Water Treatment 9,124,722 8,768,620 Water Pumping & Storage 1,283,847 1,230,957 Transmission & Distribution 4,623,961 4,396,550 Customer Metering 712,794 720,634 Internal Charges 465,000 510,050 Other Charges 562,486 574,093 Debt Servicing 3,676,774 3,752,315 Capital from Operating 1,715,622 2,135,500 Total Drinking Water Service 22,841,426 22,883,671 Wastewater Service Wastewater Pumping 3,314,762 3,131,775 Wastewater Collection 3,245,199 3,039,799 Wastewater Treatment 6,255,635 6,054,322 Internal Charges 465,000 510,050 Other Charges 562,486 574,093 Debt Servicing 2,959,598 3,020,324 Capital from Operating 3,825,134 2,732,300 Total Wastewater Service 20,627,813 19,062,663 Infrastructure Management Engineering Services 837,530 709,668 Total Expenditures 44,306,769 42,656,002 2024 2023 Budget Budget Revenues Flat Rate Accounts 22,250,000 22,250,000 Meter Rate Accounts 16,175,485 15,300,000 Fire Protection Levy 2,500,000 2,500,000 Storm Sewer Levy 945,000 925,000 Other Revenues 1,380,568 943,508 Transfer from Reserves 750,000 421,492 Previous Year's Surplus 305,716 316,002 Total Revenues 44,306,769 42,656,002 Annual Flat Rate - Water and Sewerage $1,428 $1,428 Meter Rates:/Cu.m. Block 1 - First 100 $1.9940 $1.9940 Block 2 - Excess of 100 $1.2700 $1.2700 Consumption bpsed on Bi-monthly billings NOTE: Sewer Surcharge 80.35% of Water Charge IN FINANCE COMMITTEE REPORT Report Date November 06, 2023 Meeting Date November 08, 2023 Service Area Finance and Administrative Services Chairman Sullivan and Members of Finance Committee SUBJECT: Request for supplementary Heritage Grant funding OPEN OR CLOSED SESSION This matter is to be discussed in Finance Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Rodrigo Mendes Campos Amy Poffenroth J. Brent McGovern RECOMMENDATION 1. That Common Council amend the 2023 General Operating Budget to reallocate $30,000 from Unspecified Grants to Heritage Grants, with no overall change to the overall 2023 General Operating Budget EXECUTIVE SUMMARY The Heritage Grant program is a long-standing program that has been in existence for over 30 years and has stimulated reinvestment in the Heritage Conservation Areas of Saint John by providing financial assistance to owners looking to preserve the heritage value of their property. The Heritage Grants program acts as a tool to support owners in retaining traditional materials and architectural details of character -defining elements or, if necessary, replace them with new components, matching the original materials and style, by providing a percentage of the applicant's investment in return and thus contributing to the conservation of the built heritage of the City of Saint John. As a result of Common Council continuously funding the program, the grant has been able to facilitate $447,047.66 of total investment in the last 4 years disbursed to a total of 127 projects within Heritage Conservation Areas throughout the city. This continuous investment has resulted in outstanding improvements to the overall city streetscape, which results in stronger community pride, in alignment with Council's Belong priority. With the rising construction costs and high demand for qualified professionals, as well as delays resulting from the Covid Pandemic, it is recommended that $30,000 in additional funds be allocated to the Heritage Grant program for 2023. 17 -2- PREVIOUS RESOLUTION Growth Committee Resolution, October 31, 2023 That the matter be referred to the Finance Committee for consideration. STRATEGIC ALIGNMENT Common Council adopted a set of Priorities for 2021-2026. Under the "Grow and Belong" goals, priorities included key infrastructure investments and community vibrancy through beautification and Heritage. REPORT HISTORICAL CONTEXT The Heritage Program is a long-standing grant program that assists property owners in undertaking maintenance and conservation work on properties located within the City's Heritage Conservation Areas. These funds help ensure the maintenance and enhancement of iconic streetscapes and our rich cultural heritage, which are enjoyed by residents and visitors. Our detailed records of 2018-2022 showcase the continuous importance of the Heritage Grant to the community. In 2018, the amount of $80,000 in available funds was surpassed by the number of applications received. Due to the high demand for the Program, an additional $25,000 was allocated by Council. That year, the Heritage Grant Program supported a total of 29 Projects and $101,746.88, on eligible improvements to Heritage buildings. The year 2019 was presented with a total of 47 applications and from an available fund of $160,000 and a total disbursed amount of $148,493.68. From 2020-2022, the Heritage Grant Program was impacted by the compounding effects of the global shortage of construction materials and skilled workers, exacerbated by COVID-19 restrictions, which significantly impeded numerous projects from starting and meeting the program deadline. During 2020 only 17 applications were submitted, totaling $75,777.71 disbursed off a $80,000 Heritage Grant fund. 2021 was presented with a similar scenario, where 14 applications for Heritage Grants were submitted, and a total of $54,433.01 was disbursed from the available $80,000 budget for that year. In 2022, the program saw the first sign of recovery from the pandemic years. Despite lower numbers than previous years, the Heritage Grant numbers were still satisfactory: of the available $80,000 available funds, 20 applications were granted a total of $66,596.58. ANALYSIS As of October 23, 2023, a total of 37 applications (for work totaling $587,595.46) have been filed, of which 25 have been conditionally approved, utilizing 100% of the grant budget allocated, and 12 applications have been placed on a waitlist. The summary table below highlights the status of heritage grant applications: iF:3 -3- APPLICATIONS Grant Amount Paid Out— 11 applications $42,444.40 Outstanding —12 applications $37,555.60 Waitlisted —12 applications $37,272.52 APPROVED APPLICATIONS • 11 applications have been completely paid out, totaling $42,444.40. • 12 approved applications totaling $37,555.60 are expected to be paid out by the deadline. Total Grant Funding Committed: $80,000 • 2 applications have been withdrawn, and • The waitlisted applications represent a possible additional disbursement amount of $37,272.52. The heritage grant program is currently being financed entirely through an annual grant budget of $80,000. That amount has been supplemented with extra funding by council in previous years, when the number of applications surpassed the budget that was allocated. The extra funding did not significantly reduce the number of applications received in subsequent years or result in future underutilization of the full grant budget. Since the Heritage Development Grant has seen an increase in demand in 2023 and in efforts to support the citizens of Saint John more effectively, The Heritage Development Board requested a supplement of $40,000 to the existing budget. That amount would allow for all eligible applicants to have access to the grant and demonstrate Common Council's commitment to the priorities listed for 2021- 2026, under "Grow and Belong" goals. After analyzing past Heritage Grants disbursement and accounting for applications that have been withdrawn due to challenges in meeting the final deadline, Staff are confident that a one-time increase of $30,000 would be sufficient to cover the outstanding amount for 2023. Any additional funding will not reduce the future demand for the grant program, as projects can only be undertaken once grant approval is in place. CONCLUSION The Heritage Grant Program has inherently been a strategic resource in supporting home and business owners who appropriately intervene to preserve the City's heritage as well as a tool to incentivize maintenance and conservation. As described in this report, the principles of the Heritage Grant Program focus on preservation of the streetscape to enhance the public realm and it continues to remain a critical component in creating vibrant urban spaces that contribute to the local identity. The increase of $30,000 in funding for this year's budget will expand the reach of the grant to all eligible applicants, helping to strengthen the relationship between the city and the community. 11111061 -4- SERVICEAND FINANCIAL OUTCOMES The Heritage Grant Program is an existing grant stream which is funded through the City's annual operating budget. The Operating Budget for 2023 for The Heritage Grants as at the time of this report is $80,000. Due to demand in 2023, staff recommend that $30,000 from the Unspecified Grants Budget be allocated to the Heritage Grant for 2023 only. The operating Budget for Unspecified Grants for 2023 is $234,000: • $184,000 allocated for Community Grants, • $20,000 allocated for ethnocultural grants, and • $30,000 currently unallocated. Rather that make a withdrawal from an operating reserve, staff recommend using the unallocated portion of the unspecified grants budget for Heritage Grants with no other impacts to the 2023 operating budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Staff of Growth and Community Services and Finance were consulted on the report. Staff met with the Heritage Development Board about their request, and Council initially referred to the request to the Growth Committee. ATTACHMENTS • Letter to Council from Heritage Development Board • Heritage Grant Program Policy K91 Heritage Development Board 506 658-2838 heritage@saintj o hn.c,i August 15, 2023 ®` Common Council & p fOFJN c/o Jonathan Taylor, Common Clerk City of Saint John Common Council The City of saint John 15 Market Square Saint John, NB E2L IE8 Canada Subject: Request for Additional Funding for Heritage Grant Program Dear Members of the City of Saint John Common Council, I am writing to you as the Chair of the Heritage Development Board to discuss the urgent need for an additional $40,000.00 as funding for our heritage grant program. Our heritage grant program supports homeowners in neutralizing some of the high costs of intervening in heritage buildings, incentivizing the preservation of our incredibly rich heritage and over the past three years, has faced significant challenges due to the impact of the COVID-19 pandemic. As you may be aware, the heritage grant program has encountered challenges stemming from the stipulation that all work must be finalized by the 31st of November in the grant year. Regrettably, the compounding effects of the global shortage of construction materials and skilled workers, exacerbated by COVID-19 restrictions, have significantly impeded numerous projects from meeting this deadline. Consequently, we have observed a decline in the proportion of grants that have been fully disbursed. Despite an annual funding allocation of $80,000 for the program, in 2021, only 68% of the approved funding was distributed, with a slight improvement to 83% in 2022. It is important to note that any unused funding from the grant cannot be carried forward to the following year. This restriction has placed additional strain on our heritage grant program, limiting our ability to support important projects and initiatives aimed at preserving and promoting the rich heritage of our city. However, it is with great pleasure that we inform you of the growing interest in the heritage grant program as the economy gradually recovers. As of the beginning of August 2023, 100% of the allocated funding for the program has already been conditionally approved, and we have reached an additional 38% of applications on the waitlist, resulting in a balance of over $30,000.00. With a budget of only $80,000, the Heritage Grant Program has supported $587,595 in development and improvements in the City's Heritage Conservation areas this year. This clearly illustrates the strong demand for heritage projects and highlights the positive impact they have on our community. Given these circumstances, we kindly request that the City of Saint John Common Council consider the following factors when evaluating our appeal for an additional funding: 21 1. The exceptional circumstances caused by the COVID-19 pandemic, which resulted in delays and challenges for numerous heritage projects. 2. The increased interest in our heritage grant program over the years. 3. The inability of many projects to meet the 3 Pt of November deadline due to the shortage of construction materials and workers. 4. The unavailability of carry -forward funding, which has limited our ability to support heritage projects in the past. We firmly believe that by providing $40,000 as extra funding this year, we can mitigate the loss of work experienced during the COVID-19 pandemic and support the completion of important heritage projects in our city. The additional funding will not only contribute to the preservation of our rich cultural heritage but also stimulate economic growth and community development. On behalf of the Heritage Development Board, I would like to express our gratitude for your attention to this matter and your continuous support of our efforts to protect and promote the heritage of Saint John. We remain committed to working collaboratively with the Common Council to ensure the success and sustainability of our city's heritage. Thank you for your time, consideration, and ongoing commitment to our shared heritage. Yours sincerely, Jamie Watson Chair of Heritage Development Board WA SAINT JOHN HERITAGE GRANT PROGRAM POLICY PRn(-.RAnA AIKA The Heritage Grant Program is an incentive program designed to encourage property owners to meet the spirit and intent of the Saint John Heritage Conservation Areas By -Law, as expressed in the National Standards for Conservation of Historic Places in Canada and Saint John's own series of Practical Conservation Guidelines. Heritage Grants are not construction subsidies; they are intended to assist owners to retain traditional materials and details of character -defining elements and, if necessary, replace them with new components, matching the original materials and profiles. nRIF('TI\/FC Primary: ■ To encourage retention of designated heritage buildings and their character -defining elements, including their materials and details; ■ To maximize conservation of the character -defining elements of designated heritage buildings using an approach of: understanding, documenting, planning (for proposed use) and then intervening. Secondary: ■ To create employment opportunities for the citizens of Saint John; ■ To discourage demolition of designated heritage buildings; ■ To reduce waste and the impact on the environment by demonstrating that the greenest building is one that already exists; ■ To encourage owners to undertake necessary but costly major conservation projects. CATEGORIES OF GRANTS 1. Heritage Maintenance Grant: A grant of 25% up to a maximum reimbursement of $750 per year available to properties without a Conservation Plan in place, or to tenants for storefront signage and maintenance. 2. Heritage Conservation Grant: A grant to support large conservation projects for properties which have a Conservation Plan in place. There are two levels of funding provided by the Conservation Grant, depending on the nature of the project: a) Minor funding: 25% up to a maximum of $7,500 for maintenance work, as outlined in the Conservation Plan. b) Major funding: 45% up to a maximum reimbursement of $7,500 for restoration work to original character -defining elements, and for major projects such as masonry or structural repair. 3. Heritage Window Grant: A grant offsetting the cost of repairing or replacing windows. No Conservation Plan is required. a) Wood Window Repair: 45% up to a maximum reimbursement of $7,500. b) Wood Window Replacement: 35% up to a maximum reimbursement of $7,500. c) Aluminum -Clad Wood Window Replacement: 20% up to a maximum reimbursement of $7,500. 4. Heritage Conservation Plan Grant: A one-time grant provided to offset the cost of retaining a design professional (architect or engineer) to prepare a Conservation Plan for designated heritage properties. A Conservation Plan provides the property owner with a phased plan to undertake required Page 1 of 4 W heritage/structural work. 50% of the cost is funded up to a maximum reimbursement of $1,500. S. Upgrade Grant: A one-time grant for property owners to have their previous year's Maintenance Grant reassessed as a Heritage Conservation Grant, with the difference paid out. This grant is automatically waitlisted to November 30 and is dependent on available end -of -year funds. The following conditions must be met: • Work was undertaken in the previous calendar year that received a Heritage Maintenance Grant. • In the active program year, the property owner has obtained a Conservation Plan. • The previously reimbursed work is detailed in the Conservation Plan. ELIGIBLE PROPERTIES ■ Grants are awarded based on the Property Identification Number (PID) rather than per civic address. Each PID is eligible to receive one grant per category per year. ■ Property must be a non -government owned designated heritage property located within one of the designated Saint John Conservation Heritage Areas. Refer to the Saint John Heritage Conservation Areas By -Law for a listing of properties. A copy of the By -Law can be found on the City's website, picked up in person at the Growth and Community Development Services office, or an official copy at the Common Clerk's office. ■ Property must be covered by insurance. ■ Property owner must be in good standing with the City of Saint John and shall not have unpaid property taxes. ■ Property owner must not have any outstanding property -related by-law violations and/or building permit violations. ELIGIBLE WORK & MATERIALS ■ Projects must be to the exterior of the property and in accordance with the terms and conditions of a Certificate of Appropriateness [Heritage Permit]. ■ Projects must be completed prior to the Grant Summary Form deadline and grant funding for projects not completed by the end of the calendar year will be forfeited except in exceptional circumstances. Note: For appropriate materials and restoration approaches, please see the Practical Conservation Guidelines on the City's website, which can also be picked up in person at the Growth and Community Development Services offices. INELIGIBLE WORK & MATERIALS ■ Contemporary materials such as but not limited to vinyl windows, vinyl and steel doors, or vinyl siding. ■ Work carried out prior to issuance of a Certificate of Appropriateness [Heritage Permit]. ■ Work carried out without required building permits in place prior to work being undertaken. ■ Work related to landscaping, roof replacement, or infill construction. ■ Owner performed labour. ■ Poor or defective work as identified by the Heritage Officer and/or Building Inspector. HERITAGE GRANT FUNDING APPLICATIONS Note: Application forms can be found on the City's website, or picked up in person at the Growth and Community Development Services office, 10th floor City Hall. ■ Before completing and submitting a Heritage Grant Funding Application form, applicants must first obtain a Certificate of Appropriateness [Heritage Permit] and building permit (if required), and include these numbers on their Heritage Grant Funding Application form. ■ The following must accompany the completed application form: o Certificate of Appropriateness [Heritage Permit] number; Page 2 of 4 0z! o Building permit number (if required) for proposed work; o Recent photographs of all sides of the building and detailed photographs of area related to proposed work; o Start and end date for proposed project; o Signature of both the applicant and owner of the property; o Those applying for a Heritage Conservation Grant must copy and attach page extracts from the Heritage Conservation Plan that relate to the proposed work to be funded; o Those applying for a Heritage Conservation Plan Grant must include the Heritage Conservation Plan; o Written project cost estimate. REVIEW OF HERITAGE GRANT FUNDING APPLICATIONS FOR APPROVAL OR DENIAL ■ Applications will be screened for basic eligibility as they are received (i.e. application package is complete and legible). Applicants will be notified promptly if their application is ineligible. ■ Complete applications will be reviewed by Heritage Staff for the following: o Ensuring the Certificate of Appropriateness was approved; o If required, confirming building permit has been issued; o Reviewing project estimates and calculating amount of requested grant funding; ■ Conditional approval will be awarded to applicants that meet the eligibility requirements. Conditional approval will be awarded in the sequence in which applications are submitted. ■ Approval of a Heritage Grant Application conditionally approves the applicant for grant funding rather than guaranteeing it. ■ Conditional approvals cannot exceed the Council -approved budgeted amount. If the grant requests exceed the budgeted amount, then any subsequent applicants will be placed on a waiting list in the sequence in which they applied. Applicants that are on the waiting list will submit the grant summary form upon completion of their project. Waiting list applicants will be notified by letter after the November 30 deadline about the status of their submission. BUILDING INSPECTION ■ A successful building inspection by Building & Inspections Services for the proposed work is required to receive grant funding (If a building permit is required). ■ It is the responsibility of the grant applicant to notify the Building & Inspections Services of the project completion and arrange for inspection. ■ The Building inspection should be arranged and completed prior to submission of the Grant Summary Form. ■ The inspection must be completed by November 30. Allow two weeks for the inspection to be scheduled and completed. HERITAGE OFFICER INSPECTION ■ A successful inspection by a Heritage Officer of the City of Saint John is required to receive grant funding. ■ It is the responsibility of the grant applicant to notify the Growth and Community Development Services that the project is complete and ready for inspection by the Heritage Officer. ■ A Heritage inspection should be arranged and completed prior to submission of the Grant Summary Form as outlined below. ■ The Heritage Officer will inspect and photograph the completed work to ensure that it shows good craftsmanship and complies with the Certificate of Appropriateness [Heritage Permit]. ■ The inspection must be completed by November 30. Allow two weeks for the inspection to be scheduled and completed. Page 3 of 4 OR GRANT SUMMARY FORM ■ The Grant Summary Form is required to be completed and submitted once the project work related to the grant application is complete in order to receive grant funding. ■ Grant Summary Forms are accepted throughout the year up until November 30. ■ The Grant Summary Form should include the following information and attached documents: o Using the space provided, an itemized summary of the invoices and receipts that correspond to the work outlined in the Certificate of Appropriateness with the amounts stated pre -HST; o Legible photocopies of all invoices and receipts included in the summary with proof of payment; o Signature of the applicant, the legal owner of the property, and contractors who performed the project. ■ Applicant must assert that a building inspection (if required) and heritage inspection have been requested and completed to the best of their knowledge. ■ It is the responsibility of the applicant to ensure that the itemized summary is complete, accurate, and legible. ■ Grant Summary Forms are reviewed when received and applicants will be notified through written communication within 60 days of submission whether the form is approved, with attached cheque, or whether it has been denied. PAYMENT OR DENIAL OF GRANT FUNDING ■ Whether the applicant receives grant funding depends on successful building and heritage inspections and a properly completed and approved Grant Summary Form. ■ The City will release grant funding payments within 60 days after submission of the Grant Summary Form provided all requirements are met. ■ Wait list applicants will be notified by letter after the November 30 deadline about the status of their submission. Heritage Services I Growth and Community Development Services 15 Market Square, Saint John, NB E21- 41-1 If you have any questions or concerns Heritage Staff can be contacted at: Phone: (506) 658-2838 Email: heritage @saintiohn.ca Page 4 of 4 &R.- SAINT JOHN 41-1 Am Q III - VC, 41 FA 'Y U C 7 O U O E E O U b.0 v C N N -a LL f6 n C � f6 � N � > U N > O L L O Q- CL �a b.0 + = bb..0 >i co ns � a CO CO LL N � LL f0 L > L � Q C7 O • N .1 a-+ a-+ E E O U N U C m C LL U/ v � i c u ro ai � O v ai L t3LO O D a m v v S m 0 0 c LLLL 5 c o LL N +� (7 � U -------------------- 0 ----------------------- Z N 0 Zw -------------------- 0 3: — 7-0 j > O m O CL Q a a CL b3.0 O lH L 7 O O Co b.0 Q bA C a) -a �- L L CL =) O M O -0 1 — U c 0 C: U- O LL E L a E — N N ++ O O D U • • • - > -0 O �p Q a v L O � (D }J L 0 co O >f6 u O L � .O CL CL - L d a c O -- CL ' o v r 4.1 L E O c f6 U LPL c c L c U L ;a>-; C: +' M M +, C— O O (D ? 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E 0 0 E N L x M fa Q U D E (6 a-+ C N U � C C > 0 0 Z L a- u ate+ 0 L ._ L X �VI 4. 4-j 12 12 L L x x C C 0 0 0 0 C C O O U_ UIn In L L N N L L 0 0 C C N N U U Q Q w w U U C C 0 0 Q Q N N ro ro U U 0 0 N N L L 4- 4- 12 12 L L x x H H m I eV m Y U _0 C C: C 0 L D N 00 O i N N 0 Z Z Z 41 41 12 L x M 41 C 0 0 C 0 U_ L 4- L 0 +� C C � C � J U L f Q Q w Q U D C > U OL C Q > N 0 L t (6 U 0 —_ a-+ (6 U O N a-+ L f 4- 4- 12 12 L L x x H H 41 L L x x M M C C 0 0 0 0 C C O O U_ UIn In L L N N L L 0 0 C C N N U U Q Q w w U U C C O O Q Q N N ro ro O O a-+ a-+ N N L L 4- 4- 12 12 L L x x H H L x M 41 C 0 0 C 0 U_ L 4- L 0 +� C C � C � J U L Q Q w Q U D C > U OL C Q > N 0 L t (6 U 0 —_ a-+ U O N a-+ L 4- 4- 12 12 L L x x H H E J L Q Q D (6 U C O a- t a-+ (6 U O 4.1 L x H mow{ NC D U � C O co 0) r- �t c-I of Ln c-I c-I c-I � c-I Ln Ln c-I c-I c-I � c-I of Ln r-I ri 00 Ln M Uf N M Ol M I:j: N N M 00 Ln M Uf N M I:j: N N M 00 Ln M Uf N M � N N M O � N c-1 00 ri Cl Uf r-I r-I O l0 N I:j: N r-I 00 r-I Cl Uf r-I r-I O l0 N I:j: N r-I 00 r-I Cl Uf r-I r-I O O 00 O Ol M N O O O l0 M 00 Ln O O Ln N O Ln M O M N O M UP l0 N ri Ln M O l0 N r-I N Ln O N 00 �t ri N M LfI Ln M N l0 UP l0 Rt M 0) O 01 ri N M O cI c-I Ol N c-I to c-I c-I N N r- c-I 4- C U 6) LfI c-I Ln r-I O N cI C (1) U 6) Ln cI Ln r-I O N c-I 4� c U 6) LfI cI Ln r-I O N U N U 0 O > N O L Sri N � O Q� 41 U ■ 0 O '- oq a� m > u U ._ C N NO LL cu o ■ m W X m 1 N cu 7 Q _0 Q _ C N cu > 4-J o ■ O C; C r-I 7 N 00 > ■ f6 W Ol t r-I vI cu D a-J 7 O 0 O o ■ N O O C m � O 41 C m ■ O O O O O O O O O 0 0 0 0 0 0 0 0 0 o I.ri o I.ri o I.ri o I.ri o � m m N N r-I r-I ® O `° O O 0 � Q0 • 00 N `� M Lr) M lz:l- r*-,% OWN al N -j)- -j)- m a--j cf) > O M Q) M 4) V) Q) O X a--j 4) 73 CT Q) oc 0 N a--+ fa co O b.0 Q co O Q O 4-J 4-J O C O =3 L.L U U f� > I The City of Saint John 2024 General Fund Operating Budget—�" 2024 2023 Budget Budget Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Surplus 2nd Year Previous Year 2,335,841 1,753,145 Transfer from Operating Reserves 1,280,000 800,000 Growth & Community Services 4,505,063 4,327,812 Public Works & Transportation Services 6,378,970 5,599,798 Public Safety Services 1,992,113 1,976,432 Utilities & Infrastructure Services 316,000 317,000 Strategic Services 4,380,000 3,178,518 Corporate Services - 285,000 Saint John Energy Benefits 1,200,000 1,012,000 Total Revenues 187,750,682 177,287,500 Expenditures Growth & Community Services 19,357,491 18,580,739 Public Works & Transportation Services 45,457,077 41,715,344 Public Safety Services 62,044,481 59,633,669 Utilities & Infrastructure Services 7,357,463 6,994,893 Strategic Services 8,610,102 7,917,074 Corporate Services 8,295,166 7,443,379 Other Charges 36,628,901 35,002,402 Total Expenditures 187,750,682 177,287,500 Surplus (Deficit) - - M- it The City of Saint John 2024 General Fund Operating Budget 2024 2023 Budget Budget Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Surplus 2nd Year Previous Year 2,335,841 1,753,145 Transfer from Operating Reserves 1,280,000 800,000 Growth & Community Services 4,505,063 4,327,812 Public Works & Transportation Services 6,378,970 5,599,798 Public Safety Services 1,992,113 1,976,432 Utilities & Infrastructure Services 316,000 317,000 Strategic Services 4,380,000 3,178,518 Corporate Services - 285,000 Saint John Energy Benefits 1,200,000 1,012,000 Total Revenues 187,750,682 177,287,500 Expenditures Growth & Community Services Growth & Community Planning Services 1,826,081 1,791,586 Development Services 240,600 220,600 Development Engineering 369,657 350,328 Community Development 783,064 608,695 Animal Control 109,250 109,250 Dangerous and Vacant Building Program 468,954 374,428 Minimum Property Standards 492,521 375,506 Heritage Conservation Service 202,480 203,654 Cultural Affairs 139,453 129,827 Other By -Laws 297,303 356,103 Permitting & Inspection Services 1,412,306 1,181,614 Regional Economic Development Agency 3,087,500 3,093,000 Market Square 2,250,000 2,250,000 Saint John Trade & Convention Centre 317,066 390,186 Imperial Theatre 308,048 295,714 Saint John Aquatic Centre 421,418 521,281 Saint John Arts Centre 195,223 178,408 TD Station 491,949 478,246 Library 489,909 487,597 City Market 1,188,449 1,144,015 The City of Saint John 2024 General Fund Operating Budget 2024 Budget 2023 Budget Growth & Community Services (Continued) Arts & Culture Board 70,000 70,000 Public Art Maintenance & Repair 16,000 16,000 Remembrance Day 3,500 1,500 New Year/Canada Day Celebrations 50,000 40,000 PRO Kids 130,759 109,693 Succeed & Stay 165,118 92,785 Local Immigration Partnership 93,785 86,424 Carleton Community Center 190,700 190,700 Loch Lomond Community Center 45,000 45,000 North End Community Center 190,313 174,876 Recreation Programming 720,239 666,282 Neighbourhood Development 172,000 170,000 YMCA - Contracted Services 157,560 157,560 Boys and Girls Club - Contracted Services 145,887 145,887 Unspecified Grants 234,000 234,000 Affordable Housing Strategy 217,660 105,719 Lifeguards 199,410 195,500 Play SJ 45,000 45,000 Lord Beaverbrook Rink 167,764 167,392 Building Incentive Reserve 350,000 350,000 Regional Services Commission 343,299 176,383 Community Services Reserve 558,266 800,000 Total Growth & Community Development Services 19,357,491 18,580,739 Public Safety Services Fire Rescue and Suppression Service 24,274,689 23,591,356 Fire Training 10,437 1,319 Technical Rescue Response 52,119 46,925 Hazardous Materials 74,774 69,984 Fire Prevention 926,219 908,059 Fire Investigation 68,520 66,123 Emergency Management Services 356,233 360,216 Water Supply and Hydrants 2,500,000 2,500,000 Public Safety Communications Centre 3,184,017 2,894,857 Street Lighting 1,060,000 1,060,000 Saint John Police Commission 29,537,474 28,134,830 Total Public Safety Services 62,044,481 59,633,669 .: The City of Saint John 2024 General Fund Operating Budget 'fir 2024 2023 Budget Budget Public Works & Transportation Services Snow Control Streets 5,592,712 5,601,737 Street Cleaning 1,641,956 1,605,543 Utility Cuts 1,506,716 919,782 Street Services - Surface Maintenance 8,445,799 7,448,639 Snow Control Sidewalk 1,158,927 1,034,591 Sidewalk Maintenance 913,129 712,014 Pedestrian & Traffic Management Service 2,555,863 2,343,221 Solid Waste Management 4,082,708 3,830,567 Landscape - Parks & Open Spaces 2,182,304 2,095,731 Rockwood Park 527,829 405,699 Urban Forestry 414,439 336,497 Saint John Horticultural Association 60,000 50,000 Arena Operation & Maintenance 1,501,504 1,375,297 Sportsfield Operation & Maintenance 1,294,245 1,228,942 Other Facilities Operation & Maintenance 461,845 548,513 Transit Debt 1,609,000 1,746,105 Transit Subsidy 6,651,541 5,630,640 Fleet Stockroom 363,333 354,448 Stormwater Rural 1,799,192 1,844,465 Parking Administration 953,960 942,723 Peel Plaza Parking Garage 405,697 389,616 Market Square Parking Garage 154,283 115,881 Off Street Parking 1,180,095 1,154,693 Total Public Works & Transportation Services 45,457,077 41,715,344 67 The City of Saint John cw��,. 2024 General Fund Operating Budget Utilities & Infrastructure Services Engineering 1,388,105 1,252,328 Carpenter Shop 400,977 371,482 Facilities Management 1,633,135 1,579,996 City Hall Building 1,021,696 1,014,205 GIS 442,364 413,258 Stockroom 220,396 246,122 Stormwater Urban 2,250,789 2,117,502 Total Utilities & Infrastructure Services 7,357,463 6,994,893 Strategic Services Finance 1,413,726 1,250,757 Assessment 1,837,897 1,701,756 Supply Chain Management 446,624 449,075 Information Technology 3,782,930 3,511,071 Corporate Planning 337,961 316,055 Insurance 215,965 138,360 Liability Insurance 575,000 550,000 Total Strategic Services 8,610,102 7,917,074 Corporate Services City Manager's Office 701,584 779,271 Mayor's Office 161,579 225,837 Common Council 651,458 602,503 Common Clerk 742,413 642,779 Human Resources 2,379,426 1,942,089 Legal Department 1,150,316 1,136,916 Real Estate 186,004 177,086 Saint John Industrial Parks 558,501 170,763 Barge Terminal 25,000 25,000 Customer Service 993,065 999,115 Corporate Communications 527,882 516,634 External Relations 217,937 225,386 Total Corporate Services 8,295,166 7,443,379 Other Charges Fiscal Charges 15,420,429 15,685,605 Landfill Closure 300,000 300,000 Special Pension Contributions 10,225,000 9,460,000 PILT Adjustment 48,453 - Transfer to Capital Reserves 3,700,019 3,771,797 Transfer to Operating Reserves 135,000 135,000 Capital from Operating 6,800,000 5,650,000 Total Other Charges 36,628,901 35,002,402 Total Expenditures 187,750,682 177,287,500 Surplus (Deficit) - - m The City of Saint John 2024 Operating Fund Budget by Object 2024 2023 Proposed Budget Approved Budget Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Saint John Energy Benefits 1,200,000 1,012,000 Surplus 2nd Previous Year 2,335,841 1,753,145 Permits & Licenses 1,221,914 1,124,754 Rentals & Fees 1,567,998 1,582,979 Inter -fund Charges 1,900,000 1,900,000 Market Square Parking 1,503,000 1,350,000 Meter Violations & Summonses 445,000 290,000 Parking Meters 887,000 783,000 Traffic By -Law 492,800 362,300 Fines 25,000 25,000 Extra Duties 70,000 100,000 Training 70,000 70,000 Contributions from Others 1,002,866 889,244 Partnerships 241,255 195,000 Emergency Dispatch 1,246,300 1,240,432 Utility Cuts 955,391 860,713 Interest Income 2,000,000 750,000 Internal Services 182,000 252,000 Insurance Proceeds 20,000 20,000 Accommodation Levy 1,250,000 1,193,000 Other Miscellaneous Revenues 906,593 1,082,143 Saint John Industrial Parks - 260,000 Barge Terminal - 25,000 Peel Plaza Parking Garage 366,000 301,500 Off Street Parking 1,219,029 1,027,495 Transfer from Operating Reserve 1,280,000 800,000 Total Revenues 187,750,682 177,287,500 Expenditures Salaries & Benefits Salaries 66,573,743 63,701,132 Overtime/Other Personnel Costs 2,769,576 2,844,773 Fringe Benefits 18,153,230 17,104,461 Pension 10,225,000 9,460,000 Total Wages and Benefits 97,721,548 93,110,366 The City of Saint John 2023 Operating Fund Budget by Object Goods & Services General Services Insurance Professional Services Other Purchased Services Repairs & Maintenance Other Purchased Goods Roads Tipping Fees Property Taxes Assessment Charge Asset Purchases Contracted Services Postage Inter -Fund Charges Telephone Radio Building Incentive/Community Improvement Reserve Fuel Advertising Travel, Conferences & Training Commissionaires Engineering Cleaners & Janitors Solid Waste Collection Licenses & Software Rentals - Buildings, Vehicles & Equipment Asphalt Parts Apparel Fuel Oil & Gas Oil Salt & Sand Electricity Office Supplies Operating & Safety Supplies Water Meals 2024 2023 Draft Budget Approved Budget 952,499 522,594 1,385,749 1,225,768 2,574,542 2,151,320 2,536,741 2,393,527 2,306,666 1,935,225 1,533,792 1,295,930 5,263,200 4,199,850 1,070,173 1,113,050 1,428,556 1,391,324 1,837,897 1,701,756 1,091,598 1,017,048 1,673,370 1,657,951 104,065 97,640 3,547,000 3,553,508 539,797 679,989 464,402 401,080 908,266 1,150,000 3,728,454 3,332,974 206,575 174,575 1,014,178 856,543 586,830 489,018 366,000 321,000 208,740 243,820 190,435 127,700 460,215 497,210 5,492,656 5,444,620 1,034,130 1,257,622 1,765,751 1,412,850 245,011 214,692 339,836 306,685 1,039,546 1,023,073 710,004 685,863 151,488 151,175 626,014 506,942 155,750 167,950 237,757 166,305 70 The City of Saint John 2023 Operating Fund Budget by Object 2024 2023 Draft Budget Approved Budget Lumber, Paint, Chemicals & Cement 549,976 451,644 Tools & Hardware 98,334 102,362 Memberships 211,224 175,829 Receptions 126,800 115,268 48,764,015 44,713,280 Grants - Agencies, Boards & Commissions Grants 778,500 756,500 Transit Commission 8,260,541 7,376,745 Lord Beaverbrook Rink 167,764 167,392 Saint John Free Public Library 489,909 487,597 Regional Services Commission 343,299 176,383 Regional Facilities Commission 1,733,705 1,863,835 Regional Economic Development Agency 3,087,500 3,093,000 14, 861,218 13, 921,452 Fiscal Charges Interest 2,656,353 2,514,628 Principal Repayment 12,764,076 13,170,977 15,420,429 15, 685, 605 Other Charges Howes Lake Landfill 300,000 300,000 Capital from Operating 6,800,000 5,650,000 PILT Adjustment 48,453 - Transfer to Operating Reserves 135,000 135,000 Transfer to Capital Reserves 3,700,019 3,771,797 10,983,472 9,856,797 Total Expenditures 187,750,682 177,287,500 General Fund Surplus (Deficit) 71