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2024-01-08_Agenda Packet--Dossier de l'ordre du jour�B City of Saint John Common Council Meeting AGENDA Monday, January 8, 2024 6:00 pm 2nd Floor Common Council Chamber, City Hall An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the City's Website (wwwsaintjohn.ca) or on Rogers TV. Pages 1. Call to Order 1.1 Land Acknowledgement 1.2 National Anthem 2. Approval of Minutes 2.1 Minutes of December 11, 2023 2 - 16 2.2 Minutes of December 18, 2023 17 - 20 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Designation of a By-law Enforcement Officer (Recommendation in Report) 21 - 29 5.2 Proposed Public Hearing Date for 1 Bayard Drive (Recommendation in Report) 30 - 31 5.3 Priorities for DTI Infrastructure — The Road Ahead (Recommendation in Report) 32 - 34 5.4 Contract No. 2023-10: Waterloo Street (Union St to Peters St) and Waterloo 35 - 39 Street (Cliff St to Richmond St) - Water, Sanitary, and Storm Sewer Renewal and Street Reconstruction (Recommendation in Report) 5.5 Community Investment Fund Agreement: City of Saint John — Millidgeville Boat 40 - 48 Ramp Rehabilitation (Phase 2) (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 10. Consideration of By-laws 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 Chief Administrative Officer Update on Select Catalytic Projects and Advocacy (Verbal) 12.2 City of Saint John Community Energy Action Plan - ActSJ Pathway to Net 49 - 245 Zero 13. Committee Reports 13.1 Public Safety Committee: Speed Cushion Traffic Calming Trial Update and 246 - 273 Path Forward 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 250 (Saint John) Wing RCAFA Inc (Recommendation: Refer to CAO for 274 - 277 follow-up) 15.2 Livable Saint John: Residential Impact on AIM (Recommendation: Approve 278 - 279 request to present at a meeting of the City's Public Safety Committee) 15.3 New Brunswick Society of Retired Teachers - SJ Branch: Request for 280 - 282 Proclamation (Recommendation: Approve proclamation request) 16. Supplemental Agenda 17. Committee of the Whole 17.1 COVID-19 Policy Statement Resolution 283 - 283 17.2 Transfer of Ownership - Recycling Totes 284 - 284 K 18. Adjoumment City of Saint John Common Council Meeting Monday, January 8, 2024 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:00 p.m., 2nd Floor Boardroom, City Hall 1.1 Approval of Minutes 68(1) 1.2 Financial Matter 68(1)(c) 1.3 Employment Matter 68(1)(j) 1.4 Financial Matter 68(1)(c) 1.5 Employment Matter 68(1)(j) 1.6 Legal Matter 68(1)(c,f,g) 1.7 Financial Matter 68(1)(c,f,g) COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 The City of Saint job n MINUTES — REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN DECEMBER 11, 2023 AT 6:00 PM 2ND FLOOR COMMON COUNCIL CHAMBER, CITY HALL An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the City's Website (www.saintjohn.ca) or on Rogers TV. Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor -at -Large Gary Sullivan Councillor -at -Large Brent Harris Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 David Hickey Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan Absent: Councillor Ward 1 Greg Norton Councillor Ward 1 Joanna Killen Also Present: Chief Administrative Officer (CAO) B. McGovern General Counsel M. Tompkins Chief Financial Officer Commissioner K. Fudge Fire Chief K. Clifford Commissioner Utilities & Infrastructure Services I. Fogan Commissioner HR S. Hossack Acting Commissioner Growth and Community Services A. Poffenroth Director External Relations L. Caissie Commissioner M. Hugenholtz Director Legislative Services / City Clerk J. Taylor Deputy Clerk P. Anglin Sgt-at-Arms Staff Sgt Stephen Davidson Salvage Corps Call to Order K COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 1.1 Land Acknowledgement Mayor Noade Reardon read aloud the Land Acknowledgement and called for a moment of reflection. "The City of Saint John/Menaquesk is situated is the traditional territory of the Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands and resources." 1.2 National Anthem Quinn Cameron a grade 6 student at the Divine Mercy School and student at the Allison Dawn School of Music and Voice performed O Canada. 2. Approval of Minutes 2.1 Minutes of November 27. 2023 Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that the minutes of November 27, 2023, be approved. MOTION CARRIED. 3. Approval of Agenda Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the agenda for December 11, 2023, be approved with the addition of the following: • 16.1 Letter to Minister Austin re AIM Task Force Report (Deputy Mayor MacKenzie); • 17.1 Retail Drive Realignment - Timeline Update and Changes to Amended and Restated Agreement; and, • 17.2 Saint John Local Immigration Partnership (SJLIP) 2024 Call for proposal MOTION CARRIED. 4. Disclosures of Conflict of Interest Councillor Radwan declared a conflict -of -interest with item17.1 Retail Drive Realignment. 5. Consent Agenda 5.1 RESOLVED that as recommended in the submitted report M&C 2023-275: Proposed Public Hearing Date: 172 City Line Common Council schedule the public hearing for the Zoning By-law Rezoning and Section 59 amendment application submitted by Erik de Jong/City Line Holdings Ltd for 172 City Line (PIDs: 55087175, 55087183, 55087191, 00364877, 00365247) for Monday, February 5, 2024 at 6:30 p.m. at the K3 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB 5.2 RESOLVED that as recommended in the submitted report M&C 2023-272: Saint Patrick Pedway Elevating Devices Upgrade the tender submitted by Maxim Construction Inc., for the Saint Patrick Pedway Elevating Devices Upgrade in the amount of $1,575,660+HST be accepted. Further to the base tender amount a contingency allowance be carried out for this project in the amount of $90,000 + HST, for a total cost of $1,665,660 +HST; and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.3 RESOLVED that as recommended in the submitted report M&C 2023-271: Asset Management Data and Information Strategy Grant Agreement the City enter into the Grant Agreement with the Federation of Canadian Municipalities under the Municipal Asset Management Program (MAMP) for the Asset Management Data and Information Strategy in the form and upon the terms and conditions as submitted; and that the Mayor and City Clerk be authorized to execute the said Agreement. 5.4 RESOLVED that as recommended in the submitted report M&C 2023-281: Designation of By -Law Enforcement Officers — Snow Removal By -Law Common Council approve the following: WHEREAS the Common Council of The City of Saint John has enacted certain by-laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act'), including A By-law Respecting Clearance and Removal of Snow and Ice from the Public Streets in the City of Saint John , By-law Number LG-22 (the "Snow Removal By -Lave'), and all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with said By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED that Timothy O'Reilly, Thomas McGrath, John Mascarenhas, Christopher Phinney and Barbara Crawford are hereby appointed as by- law enforcement officers with respect to the enforcement of the Snow Removal By -Law, effective immediately, and this appointment shall continue until they cease to be employees of the Public Works and Transportation Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED that Timothy O'Reilly, Thomas McGrath, John Mascarenhas, Christopher Phinney and Barbara Crawford are hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Snow Removal By -Law, effective immediately, and this designation and authorization shall continue until they cease to be employees of the Public Works and Transportation Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. C! COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 5.5 RESOLVED that as recommended in the submitted report M&C 2023-268: Contract 2022-05: Garden Street (City Road to Coburg Street) — Infrastructure Renewal and Street Reconstruction Council approve reallocating $50,000.00 of funding from the Engineering Investigation and design project to the Garden Street (City Road to Coburg Street) — Infrastructure Renewal and Street Reconstruction project to offset the projected Utility Fund City share budget variance as outlined in this report; and Contract No. 2022- 05: Garden Street (City Road to Coburg Street) — Infrastructure Renewal and Street Reconstruction project be awarded to the low tenderer, Terraex Inc., at their tendered price of $3,067,705.50 (including HST) as calculated based upon estimated quantities; and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.6 RESOLVED that as recommended in the submitted report M&C 2023-270: Street Naming — al/ee Winnie Lane Common Council amend the list of Official Street Names and approve the following change: Add the name "allee Winnie Lane". 5.7 RESOLVED that as recommended in the submitted report M&C 2023-276: Contract 2023-01: Pitt Street (Mecklenburg Street to St. James Street) Water, Sanitary, and Storm Sewer Renewal and Street Reconstruction Contract No. 2023-01: Pitt Street (Mecklenburg Street to St. James Street) Water, Sanitary and Storm Sewer Renewal and Street Reconstruction be awarded to the lowest tenderer, Galbraith Construction Ltd., at their tendered price of $1,385,819.00 (including HST) as calculated based on estimated quantities; and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.8 RESOLVED that as recommended in the submitted report M&C 2023-279: Contract No. 2022-19 — One Mile Lift Station and Egbert Street Force Main the contract be awarded to the low tenderer, TerraEx Inc., at their tendered price of $6,772,695.00 (including HST) as calculated based upon estimated quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart: RESOLVED that the recommendation set out in each consent agenda item respectively be adopted. MOTION CARRIED UNANIMOUSLY 6. Members Comments Members commented on various local events. 7. Proclamation 8. Delegations / Presentations 8.1 Fundy Quay and Ihtoli-magahmok (The Gathering Space) 61 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Referring to the submitted presentation Fundy Quay and Ihtoli-maqahmok (The Gathering Space), Commissioner Fogan advised of the site highlights and the construction progress. Moved by Councillor Hickey, seconded by Councillor Harris: RESOLVED that the presentation entitled "Fundy Quay and Ihtoli-maqahmok" (The Gathering Space), be received for information. MOTION CARRIED. 9. Public Hearings — 6:30 p.m. 9.1 Section 59 Amendment with Planning Advisory Committee report and Staff Dresentation — 1250 Fairville Boulevard Acting Commissioner A. Poffenroth presented an overview of the Section 59 amendment application to permit the development of self -storage facilities. The recommendation from the Planning Advisory Committee and staff are aligned. Planner Y. Matson presented the staff recommendation. Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Matthew Joyce, the applicant, presenting. Mayor Noade Reardon closed the Public Hearing. Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council, pursuant to Section 59 of the Community Planning Act, hereby rescind the resolution imposed on the November 6, 1978, rezoning of the property located at 1250 Fairville Boulevard, also identified as PID 00424523. MOTION CARRIED. 9.2 Proposed Zoninq By -Law Amendment with Planning Advisory Committee report and Staff presentation — 89-91 Red Head Road (1st and 2nd Reading) Acting Commissioner A. Poffenroth presented an overview of the proposed zoning by-law amendment which would align the zoning of the newly subdivided parcel. The recommendation from the Planning Advisory Committee and staff are aligned. Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Charles Mercer 89 Red Head Road presenting. C.1 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Mayor Noade Reardon closed the Public Hearing. Moved by Councillor Lowe, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a piece of land having an area of approximately 319 square metres, located at 91 Red Head Road, also identified as PID Number 00344457, from Two -Unit Residential (R2) to General Commercial (CG), be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John". Moved by Councillor Radwan, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a piece of land having an area of approximately 319 square metres, located at 91 Red Head Road, also identified as PID Number 00344457, from Two -Unit Residential (R2) to General Commercial (CG), be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "A Law to Amend the Zoning By -Law of The City of Saint John". 9.3 Section 59 Amendment with Planning Advisory Committee report and Staff presentation — 1429 Loch Lomond Road Acting Commissioner A. Poffenroth provided an overview of the Section 59 amendment application to allow for a revised development proposal incorporating multi -unit and townhouse dwellings. The recommendation from the Planning Advisory Committee and staff are aligned. Senior Planner M. Reade presented the staff recommendation. Mayor Noade Reardon called the Public Hearing to Order. The Mayor called for members of the public to speak against the proposed amendment with the following presenting: • Trudy Hanley — resident Old Lake Trail expressed concerns increase in building density, traffic, and the importance of home ownership. • Seamus Hanley — resident Old Lake Trail expressed concerns increase in building density. The Mayor called for members of the public to speak in favour of the proposed amendment with the following presenting: • Paul Mangion business partner to the Applicant • Jeff Cyr Envision SJ r� COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Mayor Noade Reardon closed the Public Hearing Moved by Deputy Mayor Mackenzie, seconded by Councillor Hickey: RESOLVED that Common Council repeal the Section 59 conditions imposed on the March 7, 2022, rezoning of a 1.92-hectare portion of the property located at 1429 Loch Lomond Road, also identified as a portion of PID Number 00312900. MOTION CARRIED with Councillor Radwan voting nay. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 1.92 hectares, located at 1429 Loch Lomond Road, also identified as a portion of PID Number 00312900: (a) That the development be limited to a maximum of 114 dwelling units Within the portion of the site zoned Low -Rise Residential (RL), development is limited to the following: • Notwithstanding Section 10.4(1) of the Zoning By -Law, Cluster Townhouse Dwelling(s) containing a maximum of eight dwelling units within a building and maximum height of two stories. • An access and associated parking for the proposed multiple unit and townhouse development. Within the portion of the site zoned Mid -Rise Residential (RM), development is limited to the following: • two buildings having a maximum height of four stories. • an access for the proposed multiple unit and townhouse development. (b) That a landscaping plan be prepared for the site by the proponent, for the approval of the Development Officer, demonstrating the following elements: Landscaping along the Loch Lomond Road frontage of the site which includes the planting of a minimum of one tree or shrub for every 45 square metres of required front yard, provided at least 50 percent of the required plants are trees. Landscaping along the eastern boundary of the site, adjacent to the existing dwellings along Lakefield Court incorporating the retention of existing landscaping and a treed berm incorporating two separate rows of coniferous trees (minimum tree height of 1.5 metres at time of planting) where each row of trees is offset from the other row in a manner that obscures visibility through the two rows of trees. This treed berm must be constructed in its entirety prior to the commencement of the construction of the first building in the portion of the site zoned Low -Rise Residential (RL). Prior to this, the developer is to E:3 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 maintain the natural vegetation in an undisturbed state on the development site within 20 metres of the eastern property boundary. • Landscaping along the western side of the private access having a minimum width of 4 metres which includes the planting of a minimum of one tree or shrub for every 45 square metres of landscaped area, provided at least 50 percent of the required plants are trees. Landscaping within the parking areas of the two multiple unit buildings in the western portion of the site including features such as but not limited to landscaped islands. (c) That the final design of the site incorporate the following pedestrian connections to be maintained by the developer: • A sidewalk along the private access. • A pedestrian connection between the private access sidewalk and the current terminus of Norman Drive. (d) That the final design of the private access for the site incorporate a minimum width of 7.2 metres as recommended by the Traffic Impact Study prepared for the development. (e) That signage and pavement markings be installed and maintained, subject to the approval of the Development Officer, to prevent vehicles from parking on or blocking any required turnaround area for fire fighting access on the proposed private access. (f) That the exterior design and materials of the proposed buildings be in substantial conformity to the building elevations detailed in the drawings submitted with the rezoning application and that the exterior elevations of buildings within the development have a cohesive design incorporating elements including but not limited to similar colours, siding materials and door and window proportions and trim to ensure compatibility with the adjacent neighbourhood context. The building facade facing Loch Lomond Road on the southern 40-unit building must incorporate the following elements: window trim, door trim, corner boards, a differentiation in siding materials, and a minimum of 15 percent of the fagade area covered by windows with clear glass. These building elevations be subject to the approval of the Development Officer and must be attached to the required building permit for the development. (g) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features; and COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 (h) The above elevation, landscaping, and site plans be attached to the permit application for the development of the parcel of land. (i) That any proposed changes to the development that would result in an increased sanitary sewage flow be reviewed by Saint John Water to determine that the sanitary sewer has adequate capacity to accommodate any proposed change. (j) The developer shall provide interconnectivity for the water distribution system (from Norman Drive to the proposed development site) prior to the final phase of this proposal and shall provide the required Local Government Services Easement. The width of the easement is subject to the review and acceptance by Saint John Water. The cost and responsibility for the interconnectivity of the water system shall be of the developer and shall be acceptable to the City. (k) The developer shall provide the required Local Government Services Easements for the water main and sanitary sewer mains within the proposed development to provide for City ownership of this buried infrastructure. This requirement also extends to the water main connection to Norman Drive. The acceptance of these easements will be subject to review by Saint John Water. Acceptance of the watermain and associated easement by the city will not occur until the entirety of the watermain and associated interconnection between Loch Lomond Road and Norman Drive is constructed. (1) If the developer does not provide watermain interconnectivity to Norman Drive and/or does not provide all required Local Government Services Easements, the developer shall be responsible to provide premise isolation at Loch Lomond Road (at the developer's cost and responsibility) and all infrastructure piping on site shall remain private. (m) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted by the owner/developer's engineering consultant to the City for review and approval by the City. (n) That the developer provides a Wetland and Watercourse Alteration Permit, should one be required by the Province, or written confirmation that one is not required, to the Development Officer at the time of Building Permit application for portions of the project that are within 30 metres of a watercourse or wetland. (o) That the developer provides a payment of $1000 to the City towards the installation of upgrades at the Bon Accord Drive/Loch Lomond Road crosswalk. This amount is payable to the City, should the development be approved, prior to the issuance of the building permit for the first building in the development. MOTION CARRIED with Councillor Radwan voting nay. Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council assent to one or more subdivision plans, in one or more phases in general accordance with the site design and Tentative Plan of Subdivision iN COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 for the proposed development with respect to the vesting of any Local Government Services Easements to be determined during detailed design; and that Common Council accept money -in -lieu of Land for Public Purposes for the proposed subdivision. MOTION CARRIED with Councillor Radwan voting nay. 10. Consideration of By -Laws 10.1 Business Improvement Levy By -Law Amendment (31d Reading) Moved by Councillor Sullivan, seconded by Councillor Stewart: RESOLVED that the by-law entitled, "A Law to Amend By -Law Number BIA-2, Business Improvement Levy By -Law" by applying a levy of 16 cents for each one hundred dollars of assessed value for 2024, be read. MOTION CARRIED. The by-law entitled "A Law to Amend By -Law Number BIA-2, Business Improvement Levy By -Law", was read in its entirety. Moved by Deputy Mayor MacKenzie, seconded by Councillor Hickey: RESOLVED that the by-law entitled, "A Law to Amend By -Law Number BIA-2, Business Improvement Levy By -Law" by applying a levy of 16 cents for each one hundred dollars of assessed value for 2024, be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled "A Law to Amend By -Law Number BIA-2, Business Improvement Levy By -Law." 10.2 A By -Law to Amend a By -Law respecting Water and Sewerage (31d Reading) Moved by Councillor Lowe, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number M-16, A By -Law to Amend a By - Law respecting Water and Sewerage", be amended by repealing Schedule "E" Raw Industrial Water Customers and Rates, and substituting the submitted 2024 Schedule "E", be read. MOTION CARRIED. The by-law entitled "By -Law Number M-16, A By -Law to Amend a By -Law respecting Water and Sewerage", was read in summary. Moved by Councillor Radwan, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "By -Law Number M-16, A By -Law to Amend a By - Law respecting Water and Sewerage", be amended by repealing Schedule "E" Raw Industrial Water Customers and Rates, and substituting the submitted 2024 Schedule "E", be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. 10 11 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Read a third time by title, the by-law entitled "By -Law Number M-16, A By -Law to Amend a By -Law respecting Water and Sewerage." 10.3 Proposed Municipal Plan Amendment — 1440 Loch Lomond Road Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the proposed Municipal Plan By -Law Amendment regarding 1440 Loch Lomond Road be referred to the Planning Advisory Committee for a report and recommendation and the necessary advertising be authorized with a Public Hearing to be held on Monday, February 5, 2024, at 6:30 p.m. in the Council Chamber. MOTION CARRIED 11. Submissions by Council Members 12. Business Matters — Municipal Officers 12.1 Chief Administrative Officer Update on Select Catalytic Projects and Advocacy Verbal CAO McGovern provided an update on the catalytic projects and advocacy initiatives. Moved by Councillor Radwan, seconded by Councillor Harris: RESOLVED that the verbal update from the Chief Administrative Officer on Select Catalytic Projects and Advocacy be received for information. MOTION CARRIED. 12.2 2023 Workplan Update — Status Update) Referring to the submitted report 2023 Workplan Update — Status Update) CAO McGovern described the 2024 Workplan items derived from Council's 10-Year Plan, catalytic initiatives, and resolutions. Moved by Councillor Sullivan, seconded by Councillor Lowe: RESOLVED that the 2023 Workplan Update be received for information. MOTION CARRIED. 12.3 Truth and Reconciliation Update Referring to the submitted report M&C 2023-285; Truth and Reconciliation Update, General Counsel M. Tompkins described the developments from June 14, 2021, with the introduction of the Land Acknowledgement at the commencement of Council Meetings to the forthcoming Pow Wow in 2024. Moved by Councillor Sullivan, seconded by Councillor Ogden: RESOLVED that as recommended in the submitted report M&C 2023-285: Truth and Reconciliation Update Common Council endorse the on -going efforts toward Truth and Reconciliation identified in this report. 11 12 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 MOTION CARRIED. 13. Committee Reports 13.1 Finance Committee: 2023 Reserves Councillor Sullivan introduced the recommendation from the Finance Committee. Moved by Councillor Sullivan, seconded by Councillor Stewart: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2023-273: 2023 Reserves Common Council approve the transfer of funds to and from the following reserves: General Operating Reserves • $422,289 from the General Operating Fund to the General Operating Reserve • $161,700 from the General Operating Reserve to the General Operating Fund General Capital Reserves • $10,495,154 from the General Operating Fund to General Capital Reserve • $5,495,152 from the General Capital Reserve to the General Capital Fund Utility Operating Reserves • $895,516 from the Utility Operating Fund to the Utility Operating Reserve (Industrial Rate Stabilization) • $1,000,000 from the Utility Operating Reserve to the Utility Capital Reserve Utility Capital Reserves • $3,326,113 from the Utility Operating Fund to the Utility Fund Capital Reserve • $303,018 from the Utility Capital Reserve (Fleet) to the Utility Capital Fund • $1,000,000 from the Utility Operating Reserve to Utility Capital Reserve MOTION CARRIED. 13.2 Finance Committee: 2024 General Fund Operating Budget Councillor Sullivan introduced the recommendation of the Finance Committee. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2023-274: 2024 General Fund Operating Budget Common Council approve the following: 1. That the sum of $187,800,682 be the total Operating Budget of the City of Saint John for 2024. 2. That the sum of $150,579,477 be the Warrant of the City of Saint John for 2024. 3. That the tax rate for the City of Saint John be set at $1.58. 4. That the City of Saint John set the property tax rate for Heavy Industrial Class at 1.7 times the residential rate. 5. That the City of Saint John set the property tax rate for Non -Residential Class at 1.7 times the residential rate. 12 13 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 6. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act with the municipality of Saint John. 7. The Common Council authorizes the Chief Financial Officer to disburse, at a time accepted to him, to the named Commissions, Agencies and Committees, that approved funds as contained in the 2024 General Operating Budget. 8. That the escalation of the wage budget be set at 5% for 2024 as set out in the Wage Escalation Policy 9. The Management Professional Group receive a wage increase of 3.5% for 2024. 10. That Common Council approves the 2024 establishment of permanent positions at 605. MOTION CARRIED. 13.3 Finance Committee: Municipal Tax Reform Councillor Sullivan introduced the recommendation from the Finance Committee. Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that as recommended by the Finance Committee Common Council send a letter to the provincial government and municipal associations regarding municipal tax reform. MOTION CARRIED. 13.4 Public Safety Committee: Housing for All Vision Statement Councillor Hickey introduced the recommendation of the Public Safety Committee Moved by Councillor Hickey, seconded by Councillor Sullivan: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2023-278: Housing for All Vision Statement Common Council adopt the Housing for All Vision as a steering statement during the creation of policy and guidelines, in collaboration with the Province of New Brunswick and Community Agencies, in support of our homeless population. MOTION CARRIED 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 Fundy Regional Services Commission: Intent to Borrow: (Recommendation: Receive for Information) Moved by Councillor Stewart, seconded by Deputy Mayor MacKenzie: RESOLVED that the correspondence from Fundy Regional Services Commission: Intent to Borrow be received for information. MOTION CARRIED. 13 14 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 15.2 F. Wells: PRO Kids (Recommendation: Refer to Chief Administrative Officer Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the correspondence from F. Wells regarding PRO Kids be received for information. MOTION CARRIED. 16. Supplemental Agenda 16.1 Letter from Minister Austin re AIM Task Force Report Moved by Deputy Mayor MacKenzie, seconded by Councillor Lowe: RESOLVED that the Mayor be directed to write a letter of support in response to Minister Austin's letter dated December 8, 2023, regarding the AIM Task Force Report and next steps. MOTION CARRIED. 17. Committee of the Whole Having declared a conflict -of -interest Councillor Radwan withdrew for discussion of item 17.1. 17.1 Retail Drive Land Acquisition Agreement Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the City enter into a revised Amended and Restated Land Acquisition Agreement with Clear View Homes Ltd., in the form as presented to Committee of the Whole at its December 11, 2023 meeting, for the purpose of exchanging lands, and that the Mayor and Clerk be authorized to execute the said revised Amended and Restated Agreement and any documents ancillary thereto or necessary to give effect to the transaction. MOTION CARRIED. Councillor Radwan re-entered the meeting. 17.2 Saint John Local Immiaration Partnership 2024 Call for Proposal Moved by Councillor Stewart, seconded by Councillor Hickey: RESOLVED that Common Council authorize the Mayor to write a letter on behalf of the City of Saint John to Envision Saint John in support of their application to become the new Contract Agreement Holder for the Saint John Local Immigration Partnership between April 2025 and March 2030; and that the City work with Envision Saint John and SJLIP to support this application and ensure that the city's interests on immigration and the delivery of the Saint John Immigration Strategy continue to be maintained. MOTION CARRIED with Councillors Harris, Radwan, and Ogden voting nay 18. Adjournment 14 15 COMMON COUNCIL / CONSEIL COMMUNAL December 11, 2023 / le 11 decembre 2023 Moved by Councillor Lowe, seconded by Councillor Stewart: RESOLVED that the meeting of Common Council held on December 11, 2023, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 9:05 p.m. 15 COMMON COUNCIL / CONSEIL COMMUNAL December 18, 2023 / le 18 decembre 2023 The City of Saint job n MINUTES — REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN DECEMBER 18, 2023 AT 6:00 PM 2ND FLOOR COMMON COUNCIL CHAMBER, CITY HALL An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the City's Website (www.saintjohn.ca) or on Rogers TV. Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor -at -Large Gary Sullivan Councillor -at -Large Brent Harris Councillor Ward 1 Greg Norton Councillor Ward 1 Joanna Killen Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 David Hickey Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan Also Present: Chief Administrative Officer (CAO) B. McGovern General Counsel M. Tompkins Commissioner Public Works & Transportation M. Hugenholtz Chief Financial Officer Commissioner K. Fudge Director Engineering and Chief City Engineer M. Baker Commissioner Human Resources S. Hossack Acting Commissioner Growth & Community Services A. Poffenroth Director Legislative Services / City Clerk J. Taylor Administrative Assistant K. Tibbits 17 COMMON COUNCIL / CONSEIL COMMUNAL December 18, 2023 / le 18 decembre 2023 Call to Order 1.1 Land Acknowledgement Councillor Killen read aloud the Land Acknowledgement and called for a moment of reflection. "The City of Saint John/Menaquesk is situated is the traditional territory of the Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands and resources." 1.2 National Anthem The Saint John Symphony Youth Orchestra performed O Canada by video. 2. Approval of Agenda Moved by Councillor Stewart, seconded by Councillor Sullivan: RESOLVED that the agenda for December 18, 2023, be approved with the addition of 5.2 IRCC Contribution Agreement — Amendment 3 — SJLIP 2023-2024; 5.3 City of Saint John Housing Accelerator Fund 2024-2026 Action Plan — CMHC Agreement #27,097,302; and 5.4 Retail Drive Re -alignment — Agreement of Purchase and Sale — 55-57 Oakland Street. MOTION CARRIED. 3. Disclosures of Conflict of Interest Councillor Radwan declared a conflict of interest with Item 5.4 Retail Drive Re -alignment — Agreement of Purchase and Sale — 55-57 Oakland Street. 4. Members Comments 5. Committee of the Whole 5.1 UMNB Cities Proposal 2023 Moved by Councillor Norton, seconded by Councillor Sullivan: RESOLVED that Saint John Common Council support the proposed merger between Cities of New Brunswick Association (CNBA) and the Union of Municipalities of New Brunswick (UMNB) as outlined in the enclosed UMNB "Cities Proposal 2023" document. MOTION CARRIED. 5.2 IRCC Contribution Agreement — Amendment 3 — SJLIP 2023-2024 Moved by Councillor Hickey, seconded by Councillor Killen: RESOLVED that as recommended by the Committee of the Whole, having met on December 18, 2023, the City execute Contribution Agreement Number (3) for Contribution Agreement S211600015 with the Government of Canada for the Saint John Local iF:1 COMMON COUNCIL / CONSEIL COMMUNAL December 18, 2023 / le 18 decembre 2023 Immigration Partnership for the Fiscal Year of 2023-2024, and that the Mayor and Common Clerk be authorized to sign any documents ancillary thereto. MOTION CARRIED. (Councillor Radwan withdrew from the meeting) 5.4 Retail Drive Re -alignment — Agreement of Purchase and Sale — 55-57 Oakland Street Moved by Councillor Lowe, seconded by Councillor Norton: RESOLVED that the City enter into an Agreement of Purchase and Sale generally in the form as presented to Committee of the Whole at its meeting held December 18, 2023, with William Esmond Cook, for the purchase of the lands and buildings located at 55-57 Oakland Street, bearing PID 415414, and that the Mayor and Clerk be authorized to execute the said Agreement of Purchase and Sale and any other documents necessary to effect the transaction. MOTION CARRIED with Councillor Harris voting nay (Councillor Radwan reentered the meeting) 5.3 City of Saint John Housing Accelerator Fund 2024-2026 Action Plan — CMHC Agreement #27,097,302 Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that as recommended by Committee of the Whole, having met on December 18, 2023, Common Council approve the following: That the City of Saint John enter into a Housing Accelerator Fund Contribution Agreement with the Canada Mortgage and Housing Corporation, generally in the form as presented to the Committee of Whole at its December 18, 2023, meeting; and, 2. That the Mayor and Clerk be authorized to execute the said agreement and any documents ancillary thereto. MOTION CARRIED. 6. Adjournment Moved by Councillor Lowe, seconded by Councillor Stewart: RESOLVED that the meeting of Common Council held on December 18, 2023, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 6:25 p.m. COMMON COUNCIL / CONSEIL COMMUNAL December 18, 2023 / le 18 decembre 2023 No] D '� r r I l jl COMMON COUNCIL REPORT M&C No. 2024-001 Report Date January 02, 2024 Meeting Date January 08, 2024 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Designation of a By-law Enforcement Officer AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Benn Purinton Amy Poffenroth J. Brent McGovern RECOMMENDATION It is recommended that Common Council adopt the attached resolution appointing Justin Tinker as a by-law enforcement officer for various City By-laws. EXECUTIVE SUMMARY The purpose of this report is to designate Justin Tinker, Technical Services Junior Engineer (temporary), as a by-law enforcement officer for the various by-laws which are enforced by the Growth and Community Services department. In doing so, Mr. Tinker will be authorized to: • Issue Orders to Comply and Notices to Comply with respect to enforcement of by-laws that fall within the scope of the Local Governance Act, the Community Planning Act and the Building Code Administration Act; • Lay informations in Provincial Court with respect to enforcement of by- laws that fall within the scope of the Local Governance Act, the Community Planning Act and the Building Code Administration Act; and • Conduct inspections pertaining to enforcement of by-laws that fall within the scope of the Local Governance Act, the Community Planning Act and the Building Code Administration Act. PREVIOUS RESOLUTION N/A 21 -2- REPORT In 2023 Common Council approved the Community Enhancement Pilot program, increasing resources dedicated to the City's Property By-law Compliance Programs. Justin Tinker has been hired as the Technical Services Junior Engineer (temporary) to assist in managing the Dangerous & Vacant Buildings Program and the Unsightly Repair Program. These programs address vacant buildings in Saint John, improving neighbourhood safety and citizens' quality of life. It is necessary to designate Justin Tinker as a by-law enforcement officer by adopting the attached resolution so that he may carry out his duties. By adopting the attached resolution, Mr. Tinker will be authorized as a by-law enforcement officer under the Saint John Unsightly Premises and Dangerous Buildings Structures By-law, the Building By-law, the Zoning By-law and the Minimum Property Standards By-law. STRATEGIC ALIGNMENT Enforcement of the City's by-laws aligns with Council's Grow and Belong priorities. SERVICEAND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS General Counsel's Office drafted the resolution. ATTACHMENTS Resolution appointing Justin Tinker as a by-law enforcement officer. WA COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 RESOLVED, that as recommended by the Chief Administrative Officer, the following resolution be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Minimum Property Standards By-law, By-law Number M-14, and amendments thereto (the "Saint John Minimum Property Standards By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 25(1) of the Saint John Minimum Property Standards By-law provides that a by-law enforcement officer appointed by council may notify the owner or occupier of premises, dwelling, dwelling unit or structure by issuing an Order where the condition of the premises, dwelling, dwelling unit or structure does not comply with said By-law; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby appointed as a by-law enforcement officer with respect to the enforcement of the Saint John Minimum Property Standards By- law, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Justin Tinker is hereby appointed and authorized to notify owners and occupiers where the condition of the premises, dwellings, dwelling units or structures does not comply with the Saint John Minimum Property Standards By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; W COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 AND BE IT FURTHER RESOLVED, that Justin Tinker is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Minimum Property Standards By-law, effective immediately, and this designation and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Minimum Property Standards By-law, By-law Number M-14 and amendments thereto (the "Saint John Minimum Property Standards By-law"), and it may from time to time be necessary to make inspections for the administration and enforcement of the By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize by-law enforcement officers to enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Justin Tinker, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Minimum Property Standards By- law which received first and second reading by Common Council on September 10, 2018 and third reading on September 24, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 2 COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 3. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "Saint John Unsightly Premises and Dangerous Buildings and Structures By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsections 132(1) and 132(2) of the Local Governance Act provide that an officer appointed by council may notify the owner or occupier of premises, a building or structure by notice in the form prescribed by regulation when a condition exists pursuant to subsections 131(1), 131(2) or 131(3) of the said Act; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby appointed as a by-law enforcement officer with respect to the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Justin Tinker is hereby appointed and authorized to notify owners and occupiers with respect to premises, buildings or structures that are unsightly; buildings or structures that are a hazard to the safety of the public by reason of being vacant or unoccupied; buildings or structures that are a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, as set out in the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee 3 i►R COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Justin Tinker is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this designation and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Unsightly Premises and Dangerous Buildings and Structures By- law, By-law Number M-30 and amendments thereto (the "Saint John Unsightly Premises and Dangerous Buildings and Structures By-law"), and it may from time to time be necessary to make inspections for the administration and enforcement of the By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize officers enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Justin Tinker, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law which received first and second reading by Common Council on May 22, 2018 and third reading on June 4, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until they cease to be an employee of the Growth and 4 41.1 COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 5. WHEREAS subsection 135(4) of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto, provides that within thirty days after the terms of a notice have been complied with or a debt due to a local government or due to the Minister of Finance, as the case may be, is discharged, the local government shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the local government be affixed; NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, City Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Justin Tinker under the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and such authorization shall continue until Jonathan A. Taylor ceases to be the City Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 6. WHEREAS, the Common Council of The City of Saint John has enacted certain bylaws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and amendments thereto, (the "Community Planning Act"), including The Zoning By-law, By-law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; AND WHEREAS paragraph 137(a) of the Community Planning Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Community Planning Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of The Zoning By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 5 WA COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 7. WHEREAS the Common Council of The City of Saint John has enacted a by-law pursuant to the authority of the Building Code Administration Act, S.N.B. 2020, c. 8, and amendments thereto, (the "Building Code Administration Act"), namely the Building By-law, By-law Number BC-1 and amendments thereto (the "Building Bylaw"), and it is necessary to appoint building inspectors, acting building inspectors, deputy building inspectors and city inspectors for the administration and enforcement of this By-law; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby appointed as a city inspector, effective immediately, and this appointment shall continue until they cease to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 8. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, c. 8, and amendments thereto, (the "Building Code Administration Act") includingthe Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessary to make orders for the administration of these By-laws; AND WHEREAS subsection 134(1) of the Building Code Administration Act provides that a council may authorize persons to, when a development is undertaken in violation of the Building Code Administration Act, a by-law or regulation under the Building Code Administration Act, a by-law or terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby authorized to, when a development is undertaken in violation of the Building Code Administration Act, the Building By-law or the terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development, effective immediately, and this authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until rescinded by Common Council, whichever comes first. 6 K-11 COMMON COUNCIL / CONSEIL COMMUNAL January 8, 2024 / le 8 janvier 2024 9. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Building Code Administration Act, S.N.B 2020, c. 8, and amendments thereto (the 'Building Code Administration Act"), includingthe Building By-law, By-law Number BC-1, and amendments thereto, and it may from time to time be necessaryto commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS paragraph 137(a) of the Building Code Administration Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Building Code Administration Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Justin Tinker is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the Saint John Building By-law, effective immediately, and this appointment and authorization shall continue until they cease to be an employee of Growth and Community Services of The City of Saint John or until it is rescinded by Common Council, whichever comes first rA Wee D '� r r I l jl COMMON COUNCIL REPORT M&C No. 2024-006 Report Date January 02, 2024 Meeting Date January 08, 2024 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Proposed Public Hearing Date for 1 Bayard Drive AUTHORIZATION Primary Author Commissioner / Dept Chief Administrative Head Officer Jennifer Kirchner Amy Poffenroth / David J. Brent McGovern Dobbelsteyn RECOMMENDATION RESOLVED That Common Council schedule the public hearing for the Zoning By- law Rezoning application submitted by Jill Higgins for 1 Bayard Drive (PID: 00015610) for Monday, March 4, 2024 at 6:30 p.m. at the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. EXECUTIVE SUMMARY The purpose of this report is to advise Common Council of the Zoning By-law Rezoning application received and to recommend an appropriate public hearing date for this application. The next available public hearing date is Monday, March 4, 2024. PREVIOUS RESOLUTION At its meeting of August 3, 2004, Common Council resolved that: 1. the Commissioner of Planning and Development receive all applications for amendments to the Zoning By-law and Section 39 [now referred as section 59] resolutions/agreements and proceed to prepare the required advertisements; and 2. when applications are received a report will be prepared recommending the appropriate resolution setting the time and place for public hearings and be referred to the Planning Advisory Committee as required by the Community Planning Act. REPORT In response to the motion above, this report indicates the application received and recommends an appropriate public hearing date. Details of the application is available in the Common Clerk's office and will form part of the documentation at the public hearing. 10191 -2- Name of Location Existing Proposed Reason Applicant Zone Zone Jill Higgins 1 Bayard Drive Major Urban Centre To facilitate the (PID: Community Residential conversion of a 00015610) Facility (CFM) (RC) former office building into a multi -unit, residential building. While the holding of public hearings for proposed Zoning By-law amendments and rezonings are a legislative requirement of the Community Planning Act, it is also a key component of a clear and consistent land development processes envisioned in the One Stop Development Shop Program. These processes provide transparency and predictability for the development community and City residents. On a broader note, the development approval process works towards fulfilling key Council priorities including: • Facilitate a mix of affordable housing in all our neighbourhoods; • Grow our population at a rate of 2% annually by the end of Council's term; • Achieve 3% annual property tax base growth and ongoing work to increase the target. SERVICEAND FINANCIAL OUTCOMES The scheduling of the public hearing and referral to the Planning Advisory Committee satisfies the legislative and service requirements as mandated by the Community Planning Act. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS None 31 COUNCIL REPORT M&C No. 2024-003 Report Date December 27, 2023 Meeting Date January 08, 2024 Service Area Public Works and Transportation Services Her Worship Mayor Donna Noade Reardon and Members of Council SUBJECT: Priorities for DTI Infrastructure — The Road Ahead AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Michael Hugenholtz Michael Hugenholtz J. Brent McGovern RECOMMENDATION It is recommended that the prioritized list of DTI infrastructure investments as outlined in M&C 2024-003 be endorsed and that the Mayor be authorized to follow up with a letter to the Premier, the Minister of the Department of Transportation and Infrastructure and local MLA's accordingly. EXECUTIVE SUMMARY In mid November the Department of Transportation and Infrastructure for the Province of New Brunswick released a draft version of The Road Ahead, the next edition of their rolling 3-year plan for transportation infrastructure investments. Municipalities were given an opportunity to review the projects identified in their community and to provide feedback directly back to the DTI staff working on long term infrastructure planning. Staff of Public Works & Transportation as well as Utilities & Infrastructure have reviewed their priorities aligned with the City's long term capital plans and identified spending priorities for provincial infrastructure. PREVIOUS RESOLUTION N/A REPORT ic3A -2- In the past the City has advocated for various priorities with the Province, covering advocacy items, as well as infrastructure priorities. The Road Ahead is the Province's list of transportation -related infrastructure priorities, as such staff have focused their feedback on infrastructure owned by DTI or shared ownership (i.e. PDH/RDH roadways). The Provincial plan is built on the principles of asset management. The draft provincial investment plan for 2024-2027 in our community includes: • Chipsealing of the provincial portion of Route 825 (Garnett Settlement Road) in 2025-26 • Continued rehabilitation of the Harbour Bridge (through 2026) • Slope stabilization at Reversing Falls Bridge • Storm sewer repair at Long Wharf Staff have provided feedback to DTI's staff in their Capital Planning Branch. In providing this feedback staff considered the City's existing strategic infrastructure plans (i.e. Move SJ, Saint John River Flood Mitigation Plan), and other plans that would require improvements or investments to provincial infrastructure in our community. The prioritized list is as shown below: Timing Location Project Description Short Medium Long Bridge Road/Simms Corner Roundabout & intersection reconfiguration ✓ Reversing Falls Bridge Reversing Falls Bridge Rehabilitation ✓ Loch Lomond/AirportArterial Roundabout ✓ Courtenay Bay Causeway Existing culverts & flap gates ✓ Sandy Point Road/Forster Thurston Roundabout ✓ Crown Street overpass Harbour Passage/Bike lanes ✓ Westfield Road Culverts need extension/reinforcing/replacement ✓ Marsh Creek Storm Sewer Storm sewer behind Universal Sales ✓ Culverts under Hwy 1 Culverts undersized ✓ Kennebecasis Drive Culvert needs assessment ✓ Rothesay Road/Ashburn Lake Rd Roundabout ✓ Somerset Street @ Paradise Row Reconfiguration of intersection to improve traffic flow ✓ Manawagonish/Gault/Ocean Westway Roundabout ✓ Rusted fences Along Route 1 chain link fence needs replacement ✓ Short Term Priority: 1-2 years Medium Term Priority: 3-6years -ongTerm Priority: 7+years DTI staff have made it clear that every year the list of requests far outstrips their funding ability so it is very important to prioritize our asks. In addition, there remain other opportunities to partner up with the Province and other levels of government to fund some of the infrastructure priorities on our list absentfunding through the DTI capital budget. Staff continue to meet with our provincial -3- counterparts on a regular basis to discuss infrastructure needs and other priorities for our community. Many of the projects on this list have been discussed with DTI staff going back almost a decade, and it is disappointing that they have not 'cracked the list' for investment in the timeframe of this spending plan. It would be beneficial to have Council support for the above asks, and to follow-up with the Premier and local MLA's with a letter of support from the Mayor on behalf of Council. STRATEGIC ALIGNMENT This report aligns with the council priorities of MOVE, and PERFORM. Many of the infrastructure priorities advocated above were identified in Move SJ. Or they are identified in asset management as a need. This approach aligns with the City's commitment to offer safe, accessible travel options and aligns directly with the council priority MOVE. By working with other levels of government to address the community's infrastructure needs it will reduce taxpayer costs and aligns with the Council priority of PERFORM. SERVICEAND FINANCIAL OUTCOMES Any opportunities to partner with other levels of government on necessary infrastructure improvements in our community less the burden for City taxpayers. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Feedback on DTI's infrastructure priorities in our community were sought from key team members in our Public Works & Transportation, and Utilities & Infrastructure groups. ATTACHMENTS N/A COUNCIL REPORT M&C No. 2024-002 Report Date January 02, 2024 Meeting Date January 08, 2024 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Council SUBJECT: Contract No. 2023-10: Waterloo Street (Union Street to Peters Street) and Waterloo Street (Cliff Street to Richmond Street) - Water, Sanitary, and Storm Sewer Renewal and Street Reconstruction AUTHORIZATION Primary Authotian missioner/Dept. Head Chief Administrative Officer Holly YoungFogan/ hael Baker J.BrentMcGovern RECOMMENDATION It is recommended that Contract No. 2023-10: Waterloo Street (Union Street to Peters Street) and Waterloo Street (Cliff Street to Richmond Street) - Water, Sanitary, and Storm Sewer Renewal and Street Reconstruction be awarded to the lowest tenderer, Galbraith Construction Ltd., at their tendered price of $1,051,945.25 (including HST) as calculated based on estimated quantities, and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract No. 2023-10: Waterloo Street (Union Street to Peters Street) and Waterloo Street (Cliff Street to Richmond Street) - Water, Sanitary, and Storm Sewer Renewal and Street Reconstruction project to the low tenderer. PREVIOUS RESOLUTIONS May 30, 2022: M&C 2022-191; Utility Fund (Revision 1) and General Fund (Revision II) — 2022 Capital Programs, approved. October 3, 2022: M&C 2022-308 — 2022 Bilateral Program Projects — Reserve Funding & Pre -Approval of 2023 Utility Program Funding, approved. October 17t", 2022: M&C 2022-317 — 2023 and 2024 General and Utility Fund Capital Budget, approved. W -2- April 171h, 2023: M&C 2023-98 — 2023 General Fund and Utility Fund Capital Budget Update, approved. REPORT The approved 2022 and 2023 General Fund and 2023 Water and Sewerage Utility Fund Capital Programs, include funds for the reconstruction of Waterloo Street (Union Street to Peters Street) and storm sewer separation on Waterloo Street (Cliff Street to Richmond Street). The work on Waterloo Street (Union Street to Peters Street) includes the replacement of the existing water main and sanitary sewer, installation of a new storm sewer for separation, and full street reconstruction. The work also includes new concrete curbs and sidewalk, grass medians, roadway granular material, asphalt, trees, and street signage. The work on Waterloo Street (Cliff Street to Richmond Street) includes the installation of a new storm sewer for separation. TENDER RESULTS Tenders closed on December 71h, 2023, with the following results, including HST: 1. Galbraith Construction Ltd. $1,051,945.25 2. L.C.L Excavation (2006) Inc. $1,198,857.75 3. Fairville Construction Ltd. $1,227,435.25 The Engineer's estimate for the work was $1,123,821.98. I_\►1_1W&1[•1 The tenders were reviewed by staff, and all were found to be formal in all respects. Staff are of the opinion that the low tenderer has the necessary resources and ability to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2022 and 2023 General Fund and 2023 Water and Sewerage Utility Fund Capital Programs. This project is partially funded through the Integrated Bilateral Funding program (Other Share). Assuming the award of the Contract to the low tenderer, an analysis has been completed, which includes the estimated amount of work to be performed by the Contractor and Others. The analysis below was established by including the City Share and Other Share funding included in the approved 2022 & 2023 Capital Programs. In determining the overall budget for this project, a breakdown of Other Share (73.33%) and City K11-1 -3- Share (26.67%) was used. This allocation was determined by considering the City Share as 26.67% of the overall budget. The analysis is as follows: Budget $ 822,413 Project Net Cost $ 1,031,738 Variance $ (209,325) (Shortfall) The variance for this project is based on a projected surplus in the 2022 General Fund Capital Program of $2,330 (design services for a portion of this project only), a shortfall in the 2023 General Fund Capital Program of $128,191 as well as a shortfall of $83,465 in the 2023 Utility Fund Capital Program. The shortfall for the 2023 Utility Fund is $22,260 City share (26.67%) while $61,204 Other Share (73.33%) would come from the overall Integrated Bilateral Fund envelope. The Utility Share shortfall will come from the approved 2023 Utility Fund Capital projects that have been deferred (M&C 2023-98) as part of a plan to allow overages to be offset within the 2023 Utility Capital Budget. The shortfall for the 2023 General Fund is $34,189 City share (26.67%) while $94,003 Other Share (73.33%) would come from the overall Integrated Bilateral Fund envelope. The General Fund City Share shortfall will come from the already approved common council recommendation as part of M&C 2023-98 to transfer up to $ 2 million dollar from the General Fund Capital Reserve to 2023 General Fund Capital projects requiring additional funding as part of an overall plan to allow overages to be offset with available funding. POLICY - TENDERING OF CONSTRUCTION CONTRACTS This recommendation aligns with the Council's policy for the tendering of construction contracts, adhering to the City's General Specifications and specific project specifications. STRATEGIC ALIGNMENT This report aligns with Council's Priorities for GROW, MOVE, GREEN, and PERFORM as the project involves reconstructing sections of a city street currently in poor condition while leveraging Other Share funding. The work also includes installing a new storm sewer, allowing for full separation of sanitary sewer and storm sewer flows. Kul -4- During the design phase, a review of the Central Peninsula Secondary Plan (CPSP) was completed. The CPSP contains several policies and proposals relating to the central peninsula. Throughout the engagement process in developing the plan, improved cycling and pedestrian infrastructure and landscaping along roadways were identified as a community priority. With respect to Waterloo Street, the CPSP included priorities for more street trees and greening as it currently does not have any. There was also a noted desire to improve pedestrian infrastructure. The street reconstruction design incorporates elements to promote a more livable environment uptown. A few noteworthy improvements are: • Sidewalks - Replacement of aging sidewalks with new concrete curb and sidewalk on Waterloo Street (Union Street to Peters Street) will improve pedestrian infrastructure, while enhancing the quality of life for members of the community. • Pedestrian Crossings - Will be included on the sidewalks flush with the asphalt roadway surface, to ease access for all users of the pedestrian transportation infrastructure. • Grass Medians and Trees - The addition of grass medians provides greenspace between the road and the property line or sidewalk thereby enhancing the Public Realm along Waterloo Street (Union Street to Peters Street). Newly planted street trees, once fully grown, can act as a traffic (speed) calming measure as these create an effect of narrowing the roadway. These grassed medians and trees align with the vision established in the CPSP and Council's priorities. Planned cost sharing through Bilateral funding supports the PERFORM council priority. By leveraging Bi-lateral funding opportunities, the City leverages viable opportunities to improve its infrastructure. Based on the CPSP and Move SJ, Waterloo Street has not been designated as being a preferred route for bike lanes therefore no specific cycling infrastructure is planned for this street. As is the case on every city street, "Ellen's Law" requires motorists to provide space for cyclists if passing. SERVICEAND FINANCIAL OUTCOMES The municipal infrastructure along Waterloo Street (Union Street to Peters Street), is currently in poor condition and requires replacement. This renewal effort reduces the likelihood of future service disruptions for residents, addressing potential failures in the existing infrastructure. Additionally, the project includes the separation of stormwater and sanitary sewer flows along this section of Waterloo Street, as well as on Waterloo Street (Cliff Street to Richmond Street), further contributing to the overall improvement of the area's infrastructure. K1:3 -5- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was reviewed with Public Works and Transportation Services and Growth and Community Services. The tendering process for this project was completed in accordance with the City's Procurement policy and Supply Chain Management supports the recommendation being put forth. Finance also reviewed the report to ensure the recommendation to reallocate capital funding adhered to the City's Capital Budget Policy. Staff consulted with the Saint John Ability Advisory Committee on the planned work for Waterloo Street (Union Street to Peters Street). The City has already reached out to the properties on Waterloo Street (Union Street to Peters Street) to advise residents and businesses about the upcoming work and to provide project information, contact information for the project team, to keep the residents and businesses informed to reduce potential issues. Once awarded and prior to construction, the project team will again provide written notice advising of the upcoming work, provide contact info for the project team, and advice of the expected duration of the work. There are several Capital construction projects planned in the uptown in 2024. Waterloo Street is a main transportation corridor into the City's uptown area, and with all construction projects it is anticipated that during construction there will be significant traffic delays. As a result, the City will prepare messaging for the public prior to the start of construction encouraging the travelling public to take alternate routes into the uptown area during construction of the street(s). Additionally, the City, through coordinated efforts, is strategically issuing tenders and staggering construction schedules where possible. Each contract includes provisions to provide traffic control plans that may need adjustments throughout construction progress. Construction schedules for various uptown projects are being coordinated by staff to reduce delays and maximize use of alternate routes. ATTACHMENTS N/A 061 D '� r r I l jl COUNCIL REPORT M&C No. 2024-007 Report Date January 02, 2024 Meeting Date January 08, 2024 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Council SUBJECT. Community Investment Fund Agreement: City of Saint John — Millidgeville Boat Ramp Rehabilitation (Phase 2) AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Mikel Lester Ian Fogan/Michael Baker J. Brent McGovern RECOMMENDATION It is recommended that the City enter into an agreement with the Regional Development Corporation (RDC) for funding to complete phase two of the design for the Millidgeville Boat Ramp Rehabilitation Project in the form and upon the terms and conditions as attached to M&C No. 2024-007; and that the Mayor and City Clerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY The purpose of this report is to seek Council's approval to enter into an Agreement with RDC for funding under the Province of New Brunswick Community Investment Fund to complete phase two of the design services for the Millidgeville Boat Ramp Rehabilitation project. PREVIOUS RESOLUTIONS October 17, 2022: M&C 2022-317 — 2023 and 2024 General and Utility Fund Capital Budgets, approved. January 09, 2022: M&C 2023-005 - Community Investment Fund Agreement: City of Saint John —I m prove me nts (Design Services) — Millidgeville Boat Ramp Renewal REPORT RDC will reimburse the City for a portion of the City's costs associated with the design for phase 2 of the Millidgeville Boat Ramp Rehabilitation Project. The City has been approved for a financial contribution in the amount of 50% of the eligible expenditures or $10,000.00 toward the design services to complete phase two of -2- the design. As per the agreement, the project must be completed, and all claims received by RDC by March 31st, 2024. The proposed project is to rehabilitate the existing deteriorated asphalt boat ramp, upgrading it with a new concrete boat ramp fitted with a floating dock and aluminum pedestrian gangway. The new boat ramp will improve safety, accessibility, and ease of operation for boaters. It is anticipated that the design and tendering of the project will be completed in early -to -mid 2024, with construction of the boat ramp to be completed in the fall of 2024, however this estimated timeline is contingent on favorable weather, water levels, and the City receiving additional funding for the construction of the boat ramp. STRATEGIC ALIGNMENT The project aligns with Council's priority to BELONG and PERFORM as it will improve recreation programming while improving the quality of life by providing improved accessibility to our lakes/rivers. In addition, through exploring funding opportunities such as RDC funding, the City leverages viable opportunities to improve its infrastructure. SERVICEAND FINANCIAL OUTCOMES The City of Saint John will receive a total financial contribution in the amount of 50% of the eligible expenditures or $10,000.00 towards the project. As a result of the proposed 50%/ 50% funding model, the City will be responsible for 50% of the design costs for phase 2. Within the City's approved 2023 General Fund Capital Program, the Millidgeville Boat Ramp Renewal design services were anticipated to be fully funded by Other share ($45,000.00). To date the City has spent approximately $30,000 on design (Phase 1) which RDC and the City are sharing the cost 50%/50%. With the additional $10,000 City share cost it is expected this will be managed within the overall 2023 General Fund Capital Program. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The RDC Contribution Agreement has been reviewed by the General Counsel's office. !II -3- ATTACHMENT 1) Project No: 16896 — Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Investment Fund for the City of Saint John — Boat Ramp Rehabilitation (phase 2) iy Ne3Nouveau Bru-nswick C A N A D A December 5, 2023 Her Worship Donna Reardon The City of Saint John P.O. Box 1971 15 Market Square Saint John, New Brunswick E2L 41_1 SUBJECT: Project No.: 16896 Project Name: The City of Saint John — Boat Ramp Rehabilitation (Phase 2) Dear Mayor Donna Reardon: We are pleased to inform you that the above -noted project has obtained support from the Regional Development Corporation (RDC). A financial contribution up to $10,000 for The City of Saint John (the Applicant) has been approved for this project. Eligible costs and funding for this project are described in Appendix A. Financing Conditions The Applicant must provide confirmation to RDC that all other financing has been obtained prior to release of any funds for the project. Reimbursement Procedures Claims for reimbursement of the contribution must be supported by copies of invoices and proof of payment of those invoices on forms herein provided. Electronic copies may be obtained at: www.gnb.ca/rdc. • Any unused funding committed in this fiscal year will expire at March 31, 2024. All payments will be made by electronic funds transfer. Please complete the attached Direct Deposit Service form. All claims must be received by RDC on or before March 31, 2024. Regional Development CorporatioNSociet6 de developpement regional P.O. Box/C.P. 6000 Fredericton New Brunswick/Nouveau-Brunswick E3B 5H1 Canada BY"'.12 Terms and Conditions 1. No public announcement of funding or milestone events such as official openings and ribbon -cuttings shall be made by the Applicant without the prior written approval of RDC. 2. The Applicant shall not change the project scope, purpose or eligible costs without prior written approval of RDC. 3. RDC may refuse further disbursements if there is a materially adverse change in the financial position of the Applicant or status of the project. 4. The Applicant shall not sell or dispose of any assets purchased under this agreement for a period of 36 months following the completion of this project without prior written approval from an authorized representative of RDC. 5. The Applicant shall keep, for 36 months following project completion, all accounting books, records and statements pertaining to project costs and make these available for auditing and provide any statistical data required by RDC. 6. The Applicant shall allow any authorized representative of RDC reasonable access to the project site(s) and information. 7. The Applicant shall indemnify and save harmless the provincial government from and against all claims, demands, losses, damages, costs of any kind based upon any injury to or death of a person or damage to or loss of property arising from any willful or negligent act, omission or delay on the part of the Applicant or its servants or agents in carrying out the contract. 8. The Applicant must adhere to all labour and environmental laws and regulations. 9. No Members of the Legislative Assembly, their staff, or their immediate family members shall be a party to this project or derive any benefit arising therefrom. 10. Information and documents provided to RDC may be subject to release under Right to Information and Protection of Privacy Act. 11. RDC acknowledges the obligation to make the required payments under this agreement. However, payment of this contribution is subject to appropriation of sufficient funds by the legislature of the Province of New Brunswick. 12. Any costs incurred prior to April 1, 2023 are not considered eligible expenses under this offer. Page 3 If you are in agreement with the terms and conditions of this offer, please sign and return it and your Direct Deposit Service form to RDC at rdc-sdr(d-)gnb.ca. Please note that failure to do so within 45 days renders this offer null and void. All inquiries with respect to the project are to be forwarded to Jenn Brennan at 476-7250 or jennifer.brennan@gnb.ca. We look forward to the successful completion of this project. Si erely, Cade Libby President Enc. cc: Trevor Holder, MLA Portland-Simmonds Jenn Brennan, Project Officer This offer accepted on behalf of The City of Saint John for Project: 16896 — Boat Ramp Rehabilitation (Phase 2) Mayor: C.A.O: Date: :111 Appendix A Project 16896 The City of Saint John - Improvements Total Approved Contribution 2023-2024 Community Investment Fund $10,000 Project Total: $10,000 Regional Development Corporation will reimburse 100% of eligible costs up to the total approved contribution. Eligible Cost(s) Boat Ramp Total The portion of Harmonized Sales Tax (HST) refunded by Canada Revenue Agency is considered ineligible. $20,000 $20,000 Regional Development Corporation claim No: New.�hNouveau P.O. Box 6000 Fredericton, New Brunswick E3B 5H1 Brunswick Community Investment Fund Final Claim: List all eligible project costs with invoices and cheque numbers on this form. Include a copy of each invoice and proof of payment. Failure to record and support each cost will cause a delay in processing. Project Number: Project Name: 16896 The City of Saint John- Millidgeville Boat Ramp Description of costs Name of Supplier Cheque No. Cheque Amount Invoice Total HST Total Eligible & supported costs (total -HST refund) % of HST refunded by Canada Revenue Anencv 71.43% - municipality ❑ 22.33% - university ❑ 50% - non-profit organization Ej 100% - other ❑ 0% - none The undersigned hereby certifies that: a. the invoices above represent eligible project costs that have been paid in full and the work completed; and b. no other public financial assistance has been received or is to be received for the part of the project against which this reimbursement is claimed. Signature Print Name Date Title Company Telephone Eligible & supported costs Less: previous advance Add: current advance CITYSJ Vendor 122320-14-14 122320-14-14 Payment request For office use only Claim Reviewer Project Officer Payment Authority 4274 account Date Date Claim Auditor ai � U ' 02 q °'' o" 4,3 O d� p .., Ago 4., bA CO bA � cC a�i 'w bo a� NO cd O N0.— }' •gp w ti •i" �+� N 0 too 2 �n E y y , 'm A A 4) a w A A 4) !E:3 COMMON COUNCIL REPORT M&C No. 2024-012 l Report Date January 03, 2024 Meeting Date January 08, 2024 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. City of Saint John Community Energy Action Plan -ActSJ Pathway to Net -Zero AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Samir Yammine Ian Fogan I J. Brent McGovern RECOMMENDATION It is recommended that Common Council approves the City of Saint John Community Energy Action Plan- ActSJ Pathway to Net- Zero attached at Appendix A. Additionally, it is recommended that Common Council direct the CAO to undertake the following Climate Change Action Items: 1) Establish an ActSJ advisory committee that reports directly to the Mayor and Council and is charged with stewarding the implementation of ActSJ and, 2) Develop and implement resourcing strategies for actions that will be led by the city and, 3) Implement a carbon budget to align municipal investments with Saint John's climate action goals. A carbon budget that can be integrated into asset management and annual budgets to ensure emissions are considered alongside investment decisions and, 4) Establish a monitoring, evaluation, and reporting system to track and report on ActSJ progress. EXECUTIVE SUMMARY The purpose of this report is to seek Council approval to adopt the City of Saint John Community Energy Action Plan -ActSJ Pathway to Net -Zero. ActSJ is Saint John's response to the climate crisis and its commitment to transition to a net -zero emissions in the city by 2050. ActSJ details how Saint John will act while creating jobs, growing sustainable local industries, and improving quality of life for the residents. PREVIOUS RESOLUTION M&C 2019-107 - City of Saint John Climate Change Action Plan. M&C 2021-286 - City of Saint John Race to Zero pledge. M&C 2022-275 - City of Saint John Community Energy Action Plan Pathway to Net Zero (Plan) - Consulting Services Award. M&C 2022-300 - City of Saint John Climate Change Action Plan Progress Report. REPORT Background In November 2021, the city joined the "Race to Zero" campaign which entails a pledge at the head -of -the -organization level to: • Reach (net) zero GHGs as soon as possible, and by mid-century at the latest, in line with global efforts to limit warming to 1.5C. • Set an interim target to achieve in the next decade, which reflects maximum effort toward or beyond a fair share of the 50% global reduction in CO2 by 2030 identified in the IPCC Special Report on Global Warming of 1.5C Plan. To implement the Pathway to Net Zero (Plan), the city engaged Sustainability Solutions Group (SSG) to work with the city, Saint John Energy as well as the Community Working Group (CWG). The CWG consists of representatives from the city, utilities, large industries, private businesses, property owners, non-profit organizations, Port Saint John, and others. The primary role of this group is to oversee the development of ActSJ. ActSJ Executive Summary Report and Hithlights 1.0 Summary ActSJ is the City of Saint John's response to the climate crisis. The plan lays out a feasible strategy for the community to achieve net -zero emissions by 2050 while increasing jobs, lowering energy bills, and improving quality of life. ActSJ is also in line with global efforts to limit global warming to 1.5 degrees Celsius. ActSJ builds upon over two decades of climate action and sustainability work by the City. Saint John's climate action efforts include a municipal deep energy retrofit program, a climate change vulnerability assessment report, a corporate climate action plan, and the securing of over $40 million in grants and over $14 million in loans from federal, provincial, and other agencies toward climate change mitigation and adaptation projects. 61191 1.1 The Process ActSJ maps a detailed pathway to net -zero emissions for Saint John with interim and 2050 targets, and analysis of financial impacts, risks, and co -benefits. The analysis has been informed at each stage by collaborative engagement with the public and relevant stakeholders. The analysis began by evaluating the drivers that determine Saint John's energy consumption and greenhouse gas (GHG) emissions, answering the question, "Where are we now?" Analysis of future trajectories or "What happens in the next 30 years?" included a Business -as -Planned (BAP) Scenario, which evaluated what might happen if no additional policies or actions are put in place, and two low -carbon scenarios, which explored the implications of achieving GHG reductions consistent with science -based targets. The first low -carbon scenario (the NZE-1 Scenario) modelled strategies identified through context reviews and community engagement that could enable Saint John to achieve net -zero emissions by 2050 across all sectors. The second scenario (the NZE-2 Scenario) accelerates specific strategies to reach an interim target of 60% reduction in non -industrial emissions by 2030, as well as the net -zero by 2050 target. The engagement activities throughout the development of ActSJ ensured that interested and affected parties (internal and external) informed and provided feedback to create an ActSJ that reflects the knowledge, input, and perspectives of the community. 1.2 Community Emissions In 2021, the Saint John community consumed 83 million gigajoules of energy to (see Fig 1 for GHG emissions by sector): • Heat and cool space. • Run appliances and equipment. • Fuel vehicles. • Operate machinery inside all types of building —from homes to schools to office towers and industrial facilities. • Provide municipal services like water and waste and move people and goods around; and • Power industry. 51 6,000 3,885 4,817 d 5,000 N O 4,000 e 'A `0 3.000 ta w 2,000 288 1,000 1 173 22 38 rrrr Waste Manufacturing Residential Commercial Transportation Fugitive Heavy Total and Buildings Buildings Emissions Industries Construction Fig 1. Saint John's GHG emissions by sector in 2021. These processes, as well as emissions from waste, created 4,811 kilotons of greenhouse gas (GHG) emissions —equivalent to consuming about 64,000 tanker trunks worth of gasoline. Based on Saint John's 2021 population, this translates to 66.7 tCO2e generated per person. This is high compared to Canada's average GHG emissions per capita (17.7 tCO2e in 2020); however, it is comparable to other fossil -fuel -producing communities. The bulk of these emissions are from heavy industry. Buildings and transportation are the second- and third -largest sources of emissions, respectively. Composting waste, manufacturing, and construction, and fugitive emissions account for the remaining emissions. The scale of industrial emissions may make it tempting to discount the remaining community emissions. However, Saint John's per capita emissions without heavy industries (8.9 tCO2e, see Fig 2) are comparable to other small Canadian cities, such as Moncton (11.871 tCO2e), Fredericton (11.352 tCO2e), and Victoria (9.256 tCO2e), that are working to reduce community emissions to net zero. The goal of Fig 2 is to show that even without heavy industry, there is a lot of work to be done for reducing emissions as Saint John has similar per capita emissions to other municipalities (when removing heavy industry) Cutting these emissions is important to limit the catastrophic impacts of the climate crisis and enable Canada to achieve its goal of net -zero by 2050. These emissions are from everyday energy use, like running vehicles and warming buildings. Everyone in Saint John contributes to them and can play a role in helping the community reach net zero. Saint John (without industry) Moncton Fredericton Victoria 0 2 4 6 8 ICE Per Capita Emissions (tCO_e) 12 Figure 2. Saint John's per capita emissions without industry relative to other small Canadian cities. 1.3 The Pathway The ActSJ pathway is based upon the second low -carbon scenario (NZE-2), which is more ambitious than the first. The modelling results indicate that implementing ActSJ is technically and economically feasible, but it will also be challenging. If ActSJ is implemented in full, GHG emissions are projected to decline from 645 ktCO2e (without heavy industries) in 2021 to 35 ktCO2e in 2050—a decrease of 95%. The 645 KtCO2e is Saint John's emissions 2021 baselined without heavy industries, as these industries are legislated by the two levels of government, and the city does not have any control except working and collaborating with these industries as indicated in the decarbonization of the industry strategy. Achieving these reductions will require collaboration across the Saint John community; changes to city policies, the development of new city programs, and raising awareness of ActSJ actions will also be essential. The plan relies on technologies available today; future technological advancements could enable accelerated GHG reductions and efficiency gains. At the same time, the City must incorporate new technologies into the plan with caution, as they could divert critical financial capital and capacity from proven solutions. 1.4 Target and Milestones By making a C40 Cities Race to Zero pledge, the City of Saint John joined cities from around the world in committing an emission reduction target aligned with 1.5 degrees of warming. To meet this goal, Saint John must reduce GHG emissions by 60% by 2030 and to net -zero by 2050. Scenario modelling for ActSJ identified specific milestones to track the implementation of low - carbon strategies for each decade between 2021 and 2050 to enable the city to monitor progress against the pathway. 6V Table 1. GHG emissions milestones for BAP and ActSJ Scenarios in tonnes of carbon dioxide equivalentCO2e), without heavy industries. 2021 2023 2030 2040 2050 Cumulative (2023-2050) BAP Scenario Total GHG emissions in 1CO2e 64.`t.Wti 570,000 544.000 531,000 551,000 18,025,000 %changeover2021 -115 -15.6 -1Z5 -14.5 Total GHG emissions in tco-e t,45 00j 558,000 236,000 81.000 35,000 4,887,000 % changeover 2021 -135 -63.4 -87.5 -94.6 GHG emissions per capita 8IN 7.65 2.53 0.76 0.27 %change over2021 -142 -68.0 97.4 -96.9 Please note that the drop in emissions (11.5%) in 2023 is due to the installation of Burchill wind farm. 1.5 Implementation ActSJ includes a high-level implementation guide with recommended policies, initiatives, and programs that will put Saint John on track to achieve net -zero emissions by 2050. The guide focuses on the following six Big Moves with their individual strategy: 1) Decarbonizing Industry a. Improve Industrial Efficiency b. Decarbonize Heavy Industries 2) Increasing Use of Active and Public Transportation a. Expand Active Transportation b. Expand Public Transit Services c. Reduce Personal Vehicle Ownership 3) Shifting to Low -emission Vehicles and Transport Fuels a. Electrify Transit b. Switch to Zero -Emissions Personnel and Commercial Vehicles c, Switch to Low Emissions Transport Fuel 4) Electrifying and Improving Energy Efficiency in Buildings a. All New Construction is Net Zero b, Deep Retrofits for Existing Buildings c. Switch to Clean Fuels for Buildings Energy Use 5) Generating Renewable Energy a. Meet Local Energy Needs Through Local, Renewable, Energy Generation b. Decarbonize the Power Grid 6) Reducing Waste a. Reduce the Amount of Waste Entering the Landfill b. Reduce Water Consumption 1.6 Financials Achieving net -zero emissions requires community -wide investments; these are opportunities for new and existing businesses, including companies providing heat pumps, building retrofits, renewable energy technologies, energy storage, electric vehicles, and energy controls. Some of these investments will occur as a result of natural turnover of stocks, such as the replacement of an aging gasoline vehicle with an electric vehicle, or investments by home and business owners in energy efficiency retrofits. The increased local demand for these products and services will stimulate the local economy and create local jobs. $4,500 $3,375 $2,020,801,890 $2,250 Capital expenditures $1,125 Operations and omaintenance costs _ $0 .._ j Energy cost savings w $1,125 E Avoided carbon taxes . $2 , 250 Net present value $3,375 + -$2,806,464,260 . $4, 500 Figure 3. Present values of investments and returns, discount at 3%. ActSJ investments also unlock other benefits for the community, including major energy savings for residents and local businesses. Total community -wide investments up to 2050 amount to $2.6 billion while reduced energy expenditures create savings of $4.8 billion over the same period. The short-term cost versus long-term gain nature of the energy transition highlights the important role that financing mechanisms will play in enabling and accelerating investments opportunities outlined throughout ActSJ. Figure 3 illustrates how near -term coordinated investments across community sectors result in community wide energy savings which significantly outweigh the initial investments when compared to the BAP Scenario; these savings grow in time as buildings, transportation and industry becomes more efficient relative to the BAU Scenario. From an economic perspective, climate action is a no -regret policy with many opportunities for new and existing businesses. 1.7 Conclusion ActSJ identifies the 17 strategies, bundled into six Big Moves and additional governance and communications moves that, taken together, could reduce Saint John's GHG emissions to almost net -zero by 2050. These strategies have varying implementation, financial, and risk profiles. Some must be led and implemented by the City of Saint John while the City's partners, private businesses, or residents will undertake others. The whole community will need to mobilize to achieve ActSJ' s outcomes. The city can play a central role in rallying residents, businesses, and organizations around a shared vision and targets. Striving for net -zero is an intricate goal, marked by barriers, risks, and promising opportunities. Challenges and risks could come in the form of financial constraints, technological constraints, difficulties fostering internal and community participation, political shifts, and economic fluctuations. In addition to reducing GHG emissions, ActSJ has the potential to act as an economic catalyst, bringing in investment and creating jobs, while offering collective benefits for the environment, community well-being, and quality of life. The work must start now and be monitored and adapted over the coming years to achieve Saint John's net -zero goals. 1.8 Next Steps • Promote the plan to the community. • Establish an ActSJ advisory committee that reports directly to the Mayor and Council and is charged with stewarding the implementation of ActSJ. • Develop a carbon budget to align municipal investments with Saint John's climate action goals. • Establish a monitoring, evaluation, and reporting system to track and report on ActSJ progress. • Develop resourcing strategies for actions that will be led by the city. ti All IT Joh,\! STRATEGIC ALIGNMENT The Climate Change Action Plan is aligned with Council Priorities for Green: We value the environment; Growth: We value smart growth; Belong: We value a welcoming community; Move: We value sustainable transportation choices; Perform: We value the best use of our resources. Additionally, the Plan is aligned with Saint John Energy Objectives/Priorities for clean energy and the 10 years strategic plan as well as supports international, national, and provincial energy and climate change initiatives transitioning Canada to a low carbon economy by 2050. SERVICE AND FINANCIAL OUTCOMES The implementation of ActSJ will have significant economic, social, health and environmental benefits to the community of Saint John. The following benefits are as follows, but not limited: Health: improve air quality, increase physical activity and health, improve accessibility, reduce noise pollution, improve public health outcomes. Economic: create 17,000 person -years of employment between 2023-2050, increase long-term affordability, increase leadership reputation, reduce municipal and community operating and capital costs, create energy savings of $4.8 billion between 2023-2050. Social: improve quality of life for residents, support innovation, create vibrant community; reduce energy poverty. Environment: reduce GHG emissions, improve climate resiliency to city and community infrastructure. A preliminary financial analysis has indicated a community -wide investment of $93 million annually between 2023 and 2050 or 2.6 billion over the entire period will be required to implement ActSJ. Majority of these investments will be incurred by businesses, residents, utilities, etc. The city will be working with various stakeholders, utilities etc. to seek funding from the various levels of government, government agencies, businesses, etc. toward the implementation of ActSJ. The city will be developing and implementing financing strategies for actions that will be led by the city. The goal of the strategy is to help determine and quantify the required financial and staff resources to implement these actions. 61YA 10- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The ActSJ have been developed in consultation with the various City service areas, Saint John Energy, Community Working Group (CWG) as well as the residents of Saint John. ATTACHMENTS Appendix A- City of Saint John Community Energy Action Plan -ActSJ Pathway to Net -Zero C- M n II Epa O m s m CL rn LO g .t 0 _ ® 9 �_ 3 \ g � \ 7 f / \\�/ \//\�\\£ 9=§ 9 * ® / \ _ Flo § / In (3 e = 0 3 c / cax z/y\�/ e/ 4 e g = u o 3 £ c e 3=± 0 3 LEE 6 z z 3 3 e \ ° } J « o % % z d \ \ 0 m / a)§ 3 / '\ 0 \ -0 y 0 e / ° / t / u \ / \ / \ M / M 0 / \ ( \ : ± 2 Q•- 7 ƒ % / / c 2 / 3 9 $ / } / \ \ / \ t c = y 2 0 e \ \ "0± = y / 2 \ / 3 *Ln \ * �� @ / e.9 g = x 0) c ® / \ \ \ / LE° u 0 / u e 3 e ƒ / / / / / / / ƒ ƒ 9 / £ § £ \ \ P. ro O M N Z O V) u u a _o U cB E O ° z 0 .o U Q (D � w E (D E E C- E ::) O E U E .. 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AUTHORIZATION Primary Author Commissioner/Dept. Head Chief Administrative Officer Chair of Public Safety Committee Tim O'Reilly Michael Hugenholtz J. Brent McGovern David Hickey RECOMMENDATIONS Public Safety Committee recommends that Common Council: 1. Approve an amendment to the City's Traffic By -Law that reduces the speed limit of McNamara Drive to 40 KM/H, and 2. Endorse that the Expedited Traffic Calming Initiative using Speed Cushions move from a pilot project to an annual program, and that the three deviations from the Traffic Calming Policy detailed in this report continue for the year 2024. EXECUTIVE SUMMARY Many Saint John citizens continue to request that the city address excessive speeding on neighbourhoods streets. Requests have increased in recent years 3- 5 times historic rates. There are more than 300 outstanding citizen requests for traffic calming. Addressing excessive speeding results in safer City streets. For each 1.6 km/h reduction in average speed, collisions are reduced by five per cent. Pedestrian injuries also decrease at lower speeds when a collision does occur. Engineered solutions, education of all road users, and enforcement of rules of the road together result in slower speeds and generally improved road safety. Various forms of traffic calming are the engineering solutions that result in slower speeds. Speed cushions, a specific type of traffic calming, are proven to slow speeds, and, unlike the similar speed bumps and humps, include gaps across the road width to reduce impacts to emergency and Transit vehicles, and cyclists. -2- Both the Public Safety Committee and Common Council endorsed in 2022 the introduction of a Expedited Traffic Calming Pilot Project intended to address more data -confirmed community concerns of excessive speeding. This report presents the very positive results of the 2023 pilot project with a recommendation to extend into 2024 and beyond as a regular annual program. PREVIOUS RESOLUTION Public Safety Committee on December 6, 2023 recommends that Common Council: 1. Approve an amendment to the City's Traffic By -Law that reduces the speed limit of McNamara Drive to 40 KM/H, and 2. Endorse that the Expedited Traffic Calming Initiative using Speed Cushions move from a pilot project to an annual program, and that the three deviations from the Traffic Calming Policy detailed in this report continue for the year 2024. STRATEGIC ALIGNMENT This report aligns with: • Common Council's MOVE priority, specifically contributing to the outcome "Connect neighbourhoods with safe, accessible, and integrated transportation options", • MoveSJ, the City's Transportation Plan, and The City's 10 Year Strategic Plan, specifically the goal to "Implement 20 major traffic calming projects in accordance with the Traffic Calming policy" by 2032. REPORT Historically, the City received approximately 20 community requests to address excessive speeding per year, which already significantly surpassed the City's ability to respond. However, the number of requests received annually have increased between 3 and 5 times this amount beginning in 2021, with more than 300 unresolved requests on record. City staff proposed, and both Public Safety Committee and Common Council endorsed, a focused pilot project in 2023, with intent to more rapidly respond to these concerns. The project was called the "Expedited Traffic Calming Pilot Project". The Expedited Traffic Calming Pilot Project was focused solely on the implementation of one type of traffic calming measure, the Speed Cushion. Speed Cushions are a form of vertical physical traffic calming measure similar to Speed Bumps or Speed Humps but include gaps across the width of the road that reduce fPzVA -3- impact on emergency and Transit vehicles as well as cyclists. The result appears similar to sofa cushions across the road width, hence the name speed cushions. Images of speed cushions are available in the accompanying presentation. City staff believe speed cushions are one of the most effective, cost efficient, and versatile traffic calming solutions available. Speed cushions have been shown to reduce operating (851h percentile) speeds by up to 8 KM/H. Changing the spacing between successive sets of speed cushions along the length of a street can promote the desired operating speeds (i.e. to match a 40 KM/H, 50 KM/H, or 60 KM/H speed limit). They are also an excellent retrofit solution on existing streets until more extensive solutions are implemented during reconstruction. MoveSJ recommended speed cushions be added to the City's Traffic Calming Policy. This addition to the policy was also endorsed in 2022. City staff believed a pilot project for 2023 was important before installing speed cushions more broadly as an annual program for are a number of reasons: 1. Although speed cushions are designed to minimize impact on emergency and Transit vehicles, City staff was not clear whether national standard designs would work for the array of vehicles used by the Saint John police and fire departments, Ambulance NB, and Saint John Transit. Application on lower volume streets would allow the various services to trial operating over the installed cushions while minimizing any long term negative impacts, 2. Speed cushions are more difficult to construct than speed humps. Speed humps have been installed on City streets successfully in the past, however it would be important to ensure speed cushions could also be installed effectively before becoming a more consistent long-term solution as part of a multi -year program, and 3. Although evidence is clear speed cushions are effective at slowing vehicle speeds, a pilot project that includes pre and post operating speed surveys would confirm their effectiveness on Saint John streets. The pilot project also required a number of deviations from the City's Traffic Calming Policy that were also endorsed by Committee and Common Council in 2022: 1. The weighting used to prioritize traffic calming plans needed to be waived. With the intent to identify only low volume neighbouhood streets during the pilot project, many higher volume streets needed to be discounted, 2. With Speed Cushions used as the sole traffic calming measure in the pilot project, the other traffic calming solutions in the Policy either could not been considered or would have become secondary to use of Speed Cushions, and 3. Project -by -project consultations with neighbourhoods would not be completed. Consultations would be limited to potentially impacted public services. Q111:3 -4- For clarity, only streets that meet speed or volume criteria in the "Measure Traffic Speed and/or Volume" section of the Policy would be considered as part of this pilot project. In other words, there still needed documented confirmation of excessive speeding to warrant installation of Speed Cushions during the pilot project. The above -noted deviations were solely intended to streamline the pilot project to more effectively respond to the growing number of traffic calming requests. The essence of the Policy would continue to be respected. Results of 2023 Pilot Project The 2023 Expedited Traffic Calming Pilot Project was completed on McNamara Drive in East Saint. Before the speed cushions were installed, a one week traffic speed and volume study was completed (in April 2023) to establish the baseline operating condition. A total of 5,586 vehicles travelled over the counting equipment during the week long study. The average speed was 48 KM/H and the Operating Speed (85% percentile speed) was 57 KM/H. The 48 KM/H average speed confirmed a traffic calming solution was warranted as per the Policy. Three sets of speed cushions were installed between late summer and early Fall 2023 generally in the block of McNamara between Diane Street and Cornell Street. Each of the three sets included three cushions along the width of the street with each set spaced between 120 metres and 130 metres apart along the length of the street. The installed spacing would promote a 40 KM/H operating speed. A second one week traffic speed and volume study was completed in October 2023 after the cushions were installed. The same type of survey equipment was used and set up in generally the same area as the first study to ensure a good before and after comparison. The follow-up study was completed approximately half distance between two sets of cushions so the impacts on speeds were conservative; vehicles would be around their greatest speed half -way between sets of cushions as they sped up after driving over one set of cushions and before braking ahead of driving over another set. The average speed of vehicles recorded during the second one week study was 39 KM/H and the 85% percentile speed was 48 KM/H. Installation of the speed cushions resulted in the average speed being reduced by 9 KM/H. Using recognized industry statistics, this degree of speed reduction results in over a 25% reduction in risk of collisions on McNamara Drive. The second one week survey also recorded lower volumes of vehicles (2,023), far fewer than the first survey before the cushions were installed. Traffic calming -5- installed on one street can cause motorists to use another route, and with three alternative routes around McNamara Drive (Pauline Street, Summit Drive, and Lakeview Drive), this appears to have been another side effect of the trialed cushions. All three emergency services (Saint John Fire Department, Saint John Police Force, and Ambulance NB) as well as Saint John Transit were consulted to gage the cushions' impacts to their respective services. All four services had equipment travel over the installed cushions. Each service was asked to identify whether they were still able to maintain an acceptable rate of speed without impacting their service delivery, whether the cushions caused undue negative impact on their equipment, and, in the case of Ambulance NB and Transit, whether the cushions would cause any undue negative impact on passengers. All four services confirmed they could maintain an acceptable rate of speed over the cushions without identifying any undue negative impacts to equipment or passengers. Some informal feedback has been provided by residents of McNamara Drive. Concerns were expressed that other wider vehicles such as passenger trucks were straddling the speed cushions similar to Fire, Police, Ambulance and Transit vehicles and were not slowing down. City staff acknowledges that no traffic calming solution, including speed cushions, is free from shortcomings. Despite this feedback, it remains clear that overall speeds on McNamara Drive have reduced significantly with positive improvments to public safety risk. The recommendation to reduce the speed limit on McNamara Drive to 40 KM/H is intended to encourage those in larger vehicles that straddle the cushions to reduce their speeds. Plans for 2024 and Beyond City staff are recommending that installation of speed cushions become an annual program as a result of the very positive results of the trialed speed cushions on McNamara Drive. City staff are recommending the three deviations from the City's Traffic Calming Policy endorsed for 2023 continue for at least the year 2024. City staff are continuingto evaluate resources required to undertakethese additional steps and don't want to unnecessarily delay implementation of valuable projects in 2024. City staff intend to install speed cushions on approximately five streets in 2024. Two of the five streets to receive cushions in 2024 would be: • Cedarwood Drive: This project was originally planned for the 2023 trial but resources and time were too limited to complete in 2023, and • Douglas Avenue: This street continues to have a 47 KM/H average speed, despite the speed limit being reduced to 40 KM/H. There has been significant community concern with speeding and pedestrian crossing safety on this street. It is hoped that, similar to McNamara Drive, more f►47i7 -6- motorists that historically used Douglas Avenue as a short-cut between the North End and West Side begin to use Chesley Drive instead because the speed cushions would reduce speeds and therefore reduce beliefs this short cut will save travel time. SERVICEAND FINANCIAL OUTCOMES The positive impacts on speed reduction on McNamara Drive and the positive feedback from the emergency services and Saint John Transit with installation of speed cushions are detailed in this report. A proposed $75,000 addition to the 2024 General Fund Operating Budget would allow more traffic safety improvement projects such as speed cushions to be installed. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Saint John Police Force, the Saint John Fire Department, Ambulance New Brunswick, and Saint John Transit all provided input into this report. Some feedback from residents of McNamara have been provided to City staff. ATTACHMENTS City staff presentation 251 tl1MVI rpm R �.5 r V) Elf u 'll LL r r� lrf tl ui Ln a-+ a � r]J r a, `w ro M C r�7 9J CL C? 4� wti CL I Co 0 T3 C �a ti CL fa W U � � cn a_+ • � � U � ate--+ .� o Ln N lfl (10 O J Ln p > o a) 0 o a✓ O m E U fa cn U ca Ln 4--) Q E >LU 0 _ t� al--+ 4--j Q) 7D 4- 13.E m V) f� O 0 tLu �1 O U i O U N i O bo ca }, E ca O N cn C: m O O cn cn t�A ca � U O O O O c_ U •� O ca }, +j O N � O Ov •� 2 DC c,/) � DC Q U Q)Ln n E m x 0 4-) u Q) 4- Q) r-) -4 �s v � v v v Qj 0� v a v ��� a �a�Qo� � 0 �V•- V o _ �s� ;� v �s-vo a as •- � o a o v N 2 2 O U \ O U N N N Q 00 O E O E f� O O '> N N •� _0 _0a) bn � � ate-+ ate-+ ate-+ CD QL E E U O O (� 4-J U U N •f6 C: m Q m Q O O 0 -0 �O U U ' 0-0 0-0 N •� U N N Q N i Q. 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Air Du�ng the Over Second World ourown thousand women and men from Saint John erved Millidgeville airport became the RCAF Station St. John. We own one acre of the former RCAF Station Pennfield Ridge and are developing a RCAF 100 Air Force Memorial Park for June 2024. Seventy aviators died at that Station. One of them is buried in the Field of Honour at Fernhill cemetery. Thirteen are buried in Charlotte County. We ask the City of Saint John to make a contribution of $5,000 toward that park. We have currently raised over $215,000 of our $250,000 budget for this project. Attached is a brief outline of the significance of this former RCAF Station as well as our site plan and monument. There are several other projects that we are undertaking for the RCAF centennial with our two founding partners: the Turnbull (NB) Chapter, Canadian Aviation Historical Society and 250 (Saint John) Wing, RCAF Association. One of those projects is another ask for the City of Saint John. In keeping with the recent repainting of crosswalks over the past few years, we request that the crosswalk in front of the Imperial Theatre be repainted in RCAF imagery to mark this anniversary. This could include any or all of the following: RCAF Roundell, RCAF Tarten, an aircraft component image such as a propellor, and the RCAF colours of Red, White and Blue. This specific crosswalk has significance to us. The 250 Wing has been commemorating the Battle of Britain every September since 1950 at the Cenotaph in King's Square. The New Brunswick RCAF Memorial was housed in the former St. John County Court House until it closed. This memorial was then moved to Trinity Church. This crosswalk is half way between those two sites. The RCAF colours are also the corporate colours of Irving Oil. Second Lieutenant K.C. Irving, Royal Air Force, was a fighter pilot during the First World War. Next year, 2024, is also the centennial of Irving Oil and as you know, the Corporate Headquarters of Irving Oil is near this crosswalk location. We will also be asking other New Brunswick communities to paint a crosswalk in RCAF colours. We would be pleased to meet with staff or members of Council should you wish further information. Yours sincerely, Harold �I' ri o� � 1, SaintJohn, NB, E2;.74L1 tunibulliibcliN)tei-@miiad.coiii Brief synopsis of the RCAF connections to Saint John RCAF Station Pennfield Ridge, part of the Commonwealth Air Training Plan, operated from 1941 to 1947. It was then used as the Saint John Airport by Trans Canada Air Lines (TCA) for their flights into Saint John from 1947 to 1951. While many may know of the first west to east Atlantic Ocean flights (with the prevailing winds) of the Americans Charles Lindburgh and Amelia Earhart (and her connection to the Millidgeville Airport), fewer know that Pennfield was the landing site of the first east to west Trans -Atlantic flight (against the prevailing winds). Captain James Mollison landed here in August 1932. That makes Pennfield a significant national aviation heritage place worthy of historic site designation. Mollison then departed for New York from the Millidgeville Airport During the Second World War, both RCAF Stations Pennfield Ridge and St. John, at Millidgeville Airport, provided security flights over the Bay of Fundy and the Port of Saint John to protect significant wartime shipping in the Bay and Port. Sadly, aircraft and crew were lost in the Bay of Fundy. Thirteen of the seventy crew are buried in St. George. One of that seventy is buried in Fernhill's Field of Honour in Saint John. Another Pennfield aviator died in Saint John of illness and is also buried in Femhill's Field of Honour. In 2024 a RCAF 100 Memorial Park is being established with interpretive panels and floral and tree gardens, identifying the seventy men who died at this air base. There will be is a Remembrance mural painted on the Pistol Range structure visible from this park. Students from area schools are planting the trees and painting the mural. The Park's lighting system may be powered by a solar panel Poppy. The four ammunition magazines are still intact. The war -time runways are now used as drying strips of sea weed for Acadian Seaplants. RCAF Station Pennfield is being submitted for designation as a Provincial Heritage Place. 1►XNI N 0. 00Ar _ Q 04 •4 co T W — Co # to c 8t L�1 , cc CFJ t 0) M CD C O-,ter p m E a 0 7 N Of 41? CL 0 Ec� C as c lop CL cc C CP ate► o :° �, � �. ,�.� ,�'� •� L "-. � O�oo CD C1 .�+ o Co C cc y m Q A 0 p eG E a- � U Diu as LO y O N t 7 ea s ar N o a •3co W C a1 C tm+� {� as E � a O .0 a � . - a o 5 ELL 4 �, CL •� Q vQ. = L +A G 7 d c N aso ��Ho 3 +- .fl ` a 0 is +4 o O C CL CDH � c o O � d L ti N "Put out my hand, and touched the face of God." 'rt gh Flight' Pilot offices John G- ivlague Jr. Pennfield Ridge Air Station 1941 - 1945 We Remember All Who Served "Lest We Forget" Submitted on Thu, 12/07/2023 - 15:01 About Person/Group Presenting First Name: Raven Last Name: Blue Name of Organization/Group (where applicable): Liveable Saint John Address: 87 Prince William Street Suite 205 Saint John, New Brunswick. E21_21132 Canada Day Time Phone Number: 506-663-9264 Email liveablesaintiohn@gmail.com If you do NOT wish to have your personal information (address, phone number, email) become part of the public record, please check this box. Yes About your Request Topic of Presentation: Residential impact of AIM Purpose for Presentation (what is the ask of Council): We would like to present an overview of the impacts the AIM facility has had on residents over the past 10 years, and identify key actions the city can take to facilitate next steps following the AIM Task Force report on the September 14 fire. Background Information: Liveable Saint John is a volunteer -run community group. We provide a voice for citizens who previously have not been heard and promote dialogue with community stakeholders, government, and local organizations to make neighbourhoods healthier, more equitable, and more liveable for future generations. PAN-13 Are you making a request for funding? No PAW61 235 Bedell Ave., Saint John, NB E2K 2C5 December 24, 2023 Her Worship, Mayor Donna Reardon City of Saint John 15 Market Square, Saint John, NB E21- 4L1 Dear Mayor Reardon; The New Brunswick Society of Retired Teachers- Saint John Branch is hosting the NBSRT Provincial AGM May 13 and 14, 2024 at the Saint John Delta. The first retired teacher's organization, in New Brunswick, was founded in Saint John in 1951. Because of their commitment, and leadership, numerous improvements were experienced by retired teachers. In 1975 NBSRT (the Provincial Organization) was founded as an organization to advocate for retired teachers with government and NBTF (the Active teachers Federation). Through its affiliation with ACER-CART, the national voice of retired teachers, significant improvements such as pension splitting, have benefited all Canadian retirees with a pension. Equally significant, is after years of serving the public as educators and volunteers, both in the school system and society in general, retired teachers continue to make substantial contributions to society. Especially now, the educational system would be experiencing major operational difficulties were it not for retirees. Without their work, and volunteerism, within our community and province, many organizations and programmes would not exist. This is also true within the "political community" as this, and previous Common Councils can attest. Frequently, when a local branch of the NBSRT is hosting the Provincial AGM, Ministers of Crown and local Mayors are invited to make opening remarks prior to the business meeting. Although Chairperson: Barry Harbinson; Treasurer: Robert Taylor; Secretary: Margaret Urquhart 280 I'm not aware of a community declaring a "Retired Teachers Day" or one dedicated to the organization, having Saint John be the first city to do so would be historically appropriate. Therefore, I'm requesting Your Worship and Common Council recognize the contributions made by retired teachers by declaring May 14 "Retired Teacher's Day" (or something of that nature.) Thank you in advance for considering this request. If there is anything I can to assist you in this enterprise, please don't hesitate to contact me by email (barry5606@gmail.com) or text 506-654-1913. Respectfully yours, Barry Harbinson Chairperson N BSRT AG M 2024 Chairperson: Barry Harbinson; Treasurer: Robert Taylor; Secretary: Margaret Urquhart 281 DRAFT PROCLAMATION WHEREAS: The first retired teacher's organization, in New Brunswick, was founded in Saint John in 1951. Because of their commitment and leadership, numerous improvements were experienced by retired teachers. WHEREAS: In 1975 the New Brunswick Society of Retired Teachers was founded as an organization to advocate for retired teachers with government and NBTF (the Active teachers Federation). Through its affiliation with ACER-CART, the national voice of retired teachers, significant improvements such as pension splitting, have benefited all Canadian retirees with a pension. WHEREAS: After years of serving the public as educators and volunteers, both in the school system and society in general, retired teachers continue to make substantial contributions to society. WHEREAS: The educational system would be experiencing major operational difficulties were it not for retirees. Without their work, and volunteerism, within our community and province, many organizations and programs would not exist. WHEREAS: The New Brunswick Society of Retired Teachers - Saint John Branch is hosting the NBSRT Provincial AGM May 13 and 14, 2024 at the Saint John Delta. 282 M&C No. 2024-010 Report Date January 05, 2023 Meeting Date December 18, 2023 Service Area Corporate Services SUBJECT: COVID-19 Policy Statement Resolution EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL On December 18, 2023, the Committee of the Whole adopted a resolution recommending that Common Council rescind the existing COVID-19 Vaccine or Test Policy and policy statement. COUNCIL RESOLUTION RESOLVED that the below COVID-19 policy statement, adopted by Common Council on March 21, 2022, be rescinded in full: As a condition of employment with the City of Saint John, employees hired on or after March 21, 2022, are required to show proof of full vaccination against COVID-19, or a valid medical certificate exempting them from the vaccine. f►1:1c3 M&C No. 2024-004 Report Date January 03, 2024 Meeting Date January 08, 2024 Service Area Transportation and Environment Services SUBJECT: Transfer of Ownership — Recycling Totes EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL As of May 1, 2024 the responsibility for collection of curbside recycling in Saint John will shift to Circular Materials under the new extended producer responsibility program enacted by the Province. As part of this shift it is necessary to transfer ownership of the current inventory of recycling totes and lids to Circular Materials. COUNCIL RESOLUTION That Council authorize sale of assets to Circular Materials on the terms and conditions as presented to Committee of the Whole at their meeting held on January 8, 2024, and that the Mayor and City Clerk be authorized to sign any documents necessary to effect the transaction. f��:il