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2023-11-27_Agenda Packet--Dossier de l'ordre du jour COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 MINUTES REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN NOVEMBER 14, 2023 AT 6:00 PM ND 2 FLOOR COMMON COUNCIL CHAMBER, CITY HALL An Electronic means of communication will be used at this meeting. The public may attend the meeting in person in the Council Chamber or view the meeting on the Website (www.saintjohn.ca) or on Rogers TV͵ Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor-at-Large Gary Sullivan Councillor-at-Large Brent Harris Councillor Ward 1 Greg Norton Councillor Ward 1 Joanna Killen Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 David Hickey Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan Also Present: Chief Administrative Officer (CAO) B. McGovern Chief Financial Officer Commissioner K. Fudge Director Legal Services / Solicitor J. Boucher Commissioner Human Resources S. Hossack Fire Chief K. Clifford Commissioner Utilities & Infrastructure Services I. Fogan Acting Commissioner Growth and Community Servies A. Poffenroth Director External Relations and Communications L. Caissie Commissioner Public Works M. Hugenholtz Director Legislative Services / City Clerk J. Taylor Deputy Clerk P. Anglin Police Officers / Sgt-at-Arms Salvage Corps 1. Call to Order 1 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 1.1 Land Acknowledgement Councillor Hickey read aloud the Land Acknowledgement and called for a moment of reflection. n the traditional territory of the Wolastoqiyik/Maliseet.The Wolastoqiyik/Maliseet along with their Indigenous Neighbours, and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands 1.2 National Anthem The Saint John Symphony Youth Orchestra performed O Canada by video. 1.3 Certificate of Appreciation to Partners in Recognition of Response to the AIM Fire The Mayor provided commendation to the Incident Commander Chief Kevin Clifford and the Emergency Response Team, the firefighters and partner community organizations th who responded to the AIM incident that occurred September 14, 2023. Chief Clifford expressed gratitude for the collaborative efforts to all partners for their contributions to extinguish the major AIM fire in 1.5 days. Without the partners assisting, it is estimated the fire would have continued impacting the City for 6 days. The Common Council Certificate of Appreciation Recognition plaque was presented to: Andrew Fisher and Chris MacDonald representing JDI Atlantic Towing for providing the services of the marine vessels Atlantic Spitfire and Atlantic Osprey for fire suppression waterflow. Dean Martin, Jeff MacDonald, Marcel Robichaud, and Clark Walker representing Irving Oil for providing the advanced fire truck with fire suppression foam and aerial imaging technology, ladder truck and refueling operations. Fire Chief Michael Boyle and Deputy Fire Chief Shawn White, Kennebecasis Valley Fire Department for providing water shuttle operations. 2. Approval of Minutes 2.1 Minutes of October 30, 2023 Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that the minutes of October 30, 2023, be approved. MOTION CARRIED. 3. Approval of Agenda 2 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that the agenda for October 30, 2023, be approved with the addition of 17.1 Building Safer Communities Fund Grant Agreement with Anglophone School District South; 17.2 Recommended Appointments to Committees; and the removal of item 11.1 Top 10 Housing Accelerator Best Practices. MOTION CARRIED. 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 RESOLVED that as recommended in the submitted report M&C 2023-242: Housing Accelerator Fund Letter to Honourable Minister Fraser, Common Council authorize the Mayor to submit a letter, generally as presented in MC 2023-242, to the Minister of Accelerator Fund. 5.2 RESOLVED that as recommended in the submitted report M&C 2023-243: 27 Cliff Street Administrative removal of conditions, the Council resolution dated October 18, 2021, adopting section 59 conditions registered against PID 55226724 as document number 41934119 in the land registration office be removed from said PID 55226724 as the portion of the said PID 55226724 to which this resolution was to apply has been subdivided and added to PID 55239537 (against which the resolution is properly registered); and that the Mayor and Clerk be authorized to execute any documents necessary to effect this resolution. 5.3 Referred to item 14.1 for discussion. 5.4 RESOLVED that as recommended in the submitted report M&C 2023-239: Environmental Trust Fund Letter of Offer re: City of Saint John GUDI Step 2 the City enter into an Environmental Trust Fund Letter of Offer with the Department of Environment and Local Government for the project titled attached to M&C No. 2023-239; and that the Mayor and City Clerk be authorized to execute said Offer and any documents ancillary thereto. Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the recommendation set out in each consent agenda item respectively, with exclusion of item 5.3 which is referred for discussion as item 14.1, be adopted. MOTION CARRIED UNANIMOUSLY. 6. Members Comments Members commented on various local events. 7. Proclamation 8. Delegations / Presentations 3 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 8.1 City of Saint John Brand Presentation Director L. Cassie introduced the new City of Saint John place brand and launch of the brand. Moved by Councillor Stewart, seconded by Councillor Sullivan: RESOLVED that the City of Saint John Brand presentation, be received for information. MOTION CARRIED. 9. Public Hearings 6:30 p.m. 10. Consideration of By-Laws 11. Submissions by Council Members 11.1 Top 10 Housing Accelerator Fund Best Practices (Councillor Hickey) Item withdrawn. 11.2 Proposed Amendments to the Zoning By-Law and Municipal Plan (Councillor Harris) Councillor Harris read into the record his Notice of Motion. 12. Business Matters Municipal Officers 12.1 Chief Administrative Officer Update on Select Catalytic Projects and Advocacy (Verbal) CAO McGovern introduced the highlights of advancement in the select catalytic projects and advocacy projects. Catalytic Projects: Fundy Quay site - Greeting space named Ihtoli-maqahamok. Central Peninsula School and North End School parking, access, shared use, Turner Brewer Memorial Regional Recreation Centre received FRSC approval Advocacy Projects Affordable Housing initiative at Barrack Green under construction Post Secondary Education Integrated Health Initiative. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that the Chief Administrative Officer update on select catalytic projects and advocacy be received for information. MOTION CARRIED. Councillor Sullivan withdrew from the meeting. 4 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 12.2 Winter Management Plan Update Commissioner Hugenholtz introduced the annual update to the Winter Management Plan. presented the details of the winter management plan improvements and service levels. Moved by Deputy Mayor MacKenzie, seconded by Councillor Hickey: RESOLVED that the submitted report M&C 2023-241: Winter Management Plan Update be received for information. MOTION CARRIED. stnd 12.3 Traffic By-Law Amendment (1 and 2 Reading) Consideration was given to the submitted report M&C 2023-244: Traffic By-Law Amendment. Moved by Deputy Mayor MacKenzie, seconded by Councillor Ogden: RESOLVED that the by-By-Law Number MV-10 A By-Law to Amend a By- Law respecting , Alternate Side Parking, be read a first time. MOTION CARRIED. Read a first time by title, the by--Law Number MV-10 A By-Law to Amend a By-Law respecting the Traffic on Streets in The City of Saint John and amendments . Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the by--Law Number MV-10 A By-Law to Amend a By- Alternate Side Parking, be read a second time. MOTION CARRIED. Read a second time by title, the by--Law Number MV-10 A By-Law to Amend a By-Law respecting the Traffic on Streets in The City of Saint John and 12.4 A By-Law respecting Clearance and Removal of Snow and Ice from the Public stnd Streets in The City of Saint John (1 and 2 Reading) Consideration was given to the submitted report M&C 2023-245: A By-Law respecting Clearance and Removal of Snow and Ice from the Public Street in the City of Saint John. Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart: 5 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 RESOLVED that the by-By-Law Number L.G.-22, A By-Law respecting st repealing and replacing the by-law enacted on the 21 day of November, 2005 entitled By-Law Number M-26, A By-Law Relating to the Clearance and Removal of Snow and Ice o, be read a first time. MOTION CARRIED. Read a first time by title, the by-By-Law Number L.G.-22, A By-Law respecting Clearance and Removal of Snow and Ice from the Public Streets in the City of . Moved by Councillor Lowe, seconded by Deputy Mayor MacKenzie: RESOLVED that the by--Law Number L.G.-22, A By-Law respecting st repealing and replacing the by-law enacted on the 21 day of November, 2005 entitled By-Law Number M-26, A By-Law Relating to the Clearance and Removal of Snow and read a second time. MOTION CARRIED. Read a second time by title, the by-By-Law Number L.G.-22, A By-Law respecting Clearance and Removal of Snow and Ice from the Public Streets in the City of . 13. Committee Reports 13.1 Finance Committee: Request for Supplementary Heritage Grant Funding Councillor Norton introduced the recommendation from the Finance Committee. Moved by Councillor Norton, seconded by Councillor Radwan: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2023-248: Request for Supplementary Heritage Grant Funding, Common Council amend the 2023 General Operating Budget to reallocate $30,000 from Unspecified Grants to Heritage Grants, with no overall change to the overall 2023 General Operating Budget. MOTION CARRIED. 14. Consideration of Issues Separated from Consent Agenda 14.1 Heather Way Resurfacing / Reconstruction (Consent item 5.3) Referring to the submitted report M&C 2023-246: Heather Way Resurfacing / Reconstruction, Commissioner Hugenholtz provided an explanation for the investment in Heather Way resurfacing and reconstruction. 6 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 Responding to questions to address changes to the recommendation Commissioner Hugenholtz provided alternatives such as paving one side, barricades, and stop-up and closure measures. The CAO addressed oversized infrastructure in the City. The submitted recommendation in the report M&C 2923-246 is the least cost solution. Moved by Councillor Hickey, seconded by Councillor Radwan: RESOLVED that the submitted report M&C 2023-246: Heather Way Resurfacing / Reconstruction be referred to the CAO for a revised solution. MOTION CARRIED. 15. General Correspondence 15.1 S. Cunningham: Walk of Fame (Recommendation: Receive for Information) Moved by Deputy Mayor MacKenzie, seconded by Councillor Hickey: RESOLVED that the correspondence from S. Cunningham re: Walk of Fame, be referred to the CAO for consideration and engagement with the author of the letter. MOTION CARRIED. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Building Safer Communities Fund Grant Agreement with Anglophone School District South Moved by Deputy Mayor MacKenzie, seconded by Councillor Norton: RESOLVED that as recommended by the Committee of the Whole, having met on November 14, 2023 the City enter into the Grant Agreement with Anglophone School District South, generally in the form as presented to Committee of the Whole at its meeting held November 14, 2023, for the purpose of distributing the funds received from Public Safety Canada under the Building Safer Communities Fund and that the Mayor and Clerk be authorized to execute the said Grant Agreement and any other documents ancillary thereto. MOTION CARRIED. 17.2 Recommended Appointments to Committees Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that as recommended by the Committee of the Whole, having met on November 14, 2023, Common Council make the following appointments to committees: Heritage Development Board: Notwithstanding the policy adopted by Common Council on October 29, 2012, regarding appointments to agencies, boards and commissions, Rod Stears be re-appointed for a one-year term from February 9, 2024, to February 9, 2025; 7 COMMON COUNCIL / CONSEIL COMMUNAL November 14, 2023 / le 14 novembre 2023 re-appoint Julien Ouimet from February 9, 2024, to February 9, 2027; and appoint Jesse Smith for a three-year term from December 12, 2023, to December 12, 2026. Imperial Theatre Board: to appoint Wilinton Vega for a three-year term from November 15, 2023, to November 15, 2026. Planning Advisory Committee: to appoint Terrance Hutchinson and Alshaimaa Eldemiry each for a three-year term from January 1, 2024, to January 1, 2027. PRO Kids: to appoint Vicki March and Adam Todd each for a three-year term from November 15, 2023, to November 15, 2026. Saint John Community Arts Board: to re-appoint both Mostafa Aboeineil and Laura Oland each for a three-year term from February 9, 2024, to February 9, 2027; and appoint Jeremy Cairns for a three-year term from November 15, 2023, to November 15, 2026. Saint John Free Public Library: to reappoint Johanne McInnis for a three-year term from February 9, 2024, to February 9, 2027; and appoint Carrie Tanasichuk for a three-year term from November 30, 2023, to November 30, 2026; and appoint Phillip Halton for a three-year term from February 27, 2024, to February 27, 2027. Saint John Transit Commission: to reappoint Kurt Peacock, Nick Cameron and Tina Collins each for three-year terms from January 12, 2024, to January 12, 2027. MOTION CARRIED. 18. Adjournment Moved by Councillor Lowe, seconded by Deputy Mayor MacKenzie: RESOLVED that the meeting of Common Council held on November 14, 2023, be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 8:46 p.m. 8 /h…b/L\[ w9thw M&C No.2023-259 Report Date November20, 2023 Meeting Date November 27, 2023 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Assent to Money-in-lieu of Land for Public Purposes, 35 University Avenue OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary AuthorActing Commissioner/Dept. HeadChief Administrative Officer Yeva MattsonAmy PoffenrothJ Brent McGovern RECOMMENDATION That Common Council assent to money-in-lieu of Land for Public Purposes for the proposed Subdivision at 35 University Avenue. EXECUTIVE SUMMARY The proponent has applied to subdivide the site at 35 UniversityAvenue to create a newlot for commercial development. Assent of the Money-in-lieu of Land for Public Purposes by Common Councilis recommended by Staff. DECISION HISTORY At its regular meeting held on August8, 2017, Common Councilrezoned the property to General Commercial and appliedSection 59 conditionsto facilitate a commercialdevelopment on the easternportion of the site. The applicant is now seeking to subdividea lot on the western portion of the site for further commercial development. REPORT The site is located on theNorth End of the City,in the Millidgevilleneighbourhood. The subdivision will create anadditionallot for commercial development. The City of Saint John typically takes money-in-lieu of Land for Public Purposes, as opposed to land dedicationfor the creation of new lots,unless the land acquisition would support specific projects outlined in PlaySJ and the development of identifiedactive transportation corridors. In this case, Staff recommend the acceptance of money-in-lieu of Land for Public Purposes. STRATEGIC ALIGNMENT yof Growand Belong. -2- SERVICE AND FINANCIAL OUTCOMES Money-in-Lieu requirements are calculated based on the assessed value of the land prior to its development. The funds collected are placed in a trust account in accordance with the Community Planning Act. These funds are dispersed through a grant program that supports the enhancement of existing parks and recreation services. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Permitting and Infrastructure Service Areas. No concerns were raised related to the proposed subdivision. and Public Spaces Service area concurs with the acceptance of money-in-lieu. ATTACHMENTS Tentative Plan of Subdivision /h…b/L\[ w9thw M&C No.2023-258 Report Date November 20, 2023 Meeting Date November27, 2023 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Assent to Money-in-lieu of Land for Public Purposes, 9-11 Horsefield Street OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary AuthorActing Commissioner/Dept. HeadChief Administrative Officer Yeva MattsonAmy PoffenrothJ Brent McGovern RECOMMENDATION That Common Council assent to money-in-lieu of Land for Public Purposes for the proposed Subdivision at 9-11 Horsefield Street. EXECUTIVE SUMMARY The proponent has applied to subdivide the site at 9-11 Horsefield Streetto separate an existing multi-unit building that fronts Germain Street. Assent of the Money-in-lieu of Land for Public Purposes by Common Councilis recommended by Staff. DECISION HISTORY Previously, PID 55040943 contained 9-11 Horsefield and 146-154 Germain Street, which containedthe three existing multi-unit buildings. In 1986 the site was subdividedto separate 152-154 Germain Street to facilitate the increase in units in the existing multi-unit building. The site currently conforms to the zoning standards and the subdivision will just see the formal separation of the remaining two existing residential buildings. REPORT The site is located in theCityUptown, fronting onto both Germain Street and Horsefield Street. The subdivision will formally separate two existing multi-unit buildings. The City of Saint John typically takes money-in-lieu of Land for Public Purposes, as opposed to land dedicationfor the creation of new lots,unless the land acquisition would support specific projects outlined in PlaySJ and the development of identifiedactive transportation corridors. In this case, Staff recommend the acceptance of money-in-lieu of Land for Public Purposes. -2- STRATEGIC ALIGNMENT y of Grow and Belong. SERVICE AND FINANCIAL OUTCOMES Money-in-Lieu requirements are calculated based on the assessed value of the land prior to its development. The funds collected are placed in a trust account in accordance with the Community Planning Act. These funds are dispersed through a grant program that supports the enhancement of existing parks and recreation services. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Permitting and Infrastructure Service Areas. No concerns were raised related to the proposed subdivision. and Public Spaces Service area concurs with the acceptance of money-in-lieu. ATTACHMENTS Tentative Plan of Subdivision /h…b/L\[ w9thw M&C No.2023-257 Report Date November20, 2023 Meeting Date November27, 2023 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Assent to Money-in-lieu of Land for Public Purposes, PID55032957 OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary AuthorActing Commissioner/Dept. HeadChief Administrative Officer Yeva MattsonAmyPoffenrothJ Brent McGovern RECOMMENDATION That Common Council assent to money-in-lieu of Land for Public Purposes for the proposed Subdivision at PID55032957, located on Alloy Drive. EXECUTIVE SUMMARY The proponent has applied to subdivide the site at PID 55032957to create a newlot for a proposedindustrialdevelopment. Assent of the Money-in-lieu of Land for Public Purposes by Common Councilis recommended by Staff. DECISIONHISTORY In 2005,141 Alloy Drive was subdivided off of PID55032957to create an industrial development. The applicant wishes to further subdivide a new lot off of PID 55032957to allow for the development of a self-storage facility and shipping container storage. This proposed development would be in alignment with the zoning. REPORT The site is located on thewest side of the City, just east of the Spruce Lakeneighbourhoodand at the edge ofthe Lorneville neighbourhood. The subdivision will create an additional lot for the development of storage. The City of Saint John typically takes money-in-lieu of Land for Public Purposes, as opposed to land dedicationfor the creation of new lots,unless the land acquisition would support specific projects outlined in PlaySJ and the development of identifiedactive transportation corridors. In this case, Staff recommend the acceptance of money-in-lieu of Land for Public Purposes. -2- STRATEGIC ALIGNMENT ority of Grow and Belong. SERVICE AND FINANCIAL OUTCOMES Money-in-Lieu requirements are calculated based on the assessed value of the land prior to its development. The funds collected are placed in a trust account in accordance with the Community Planning Act. These funds are dispersed through a grant program that supports the enhancement of existing parks and recreation services. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Permitting and Infrastructure Service Areas. No concerns were raised related to the proposed subdivision. and Public Spaces Service area concurs with the acceptance of money-in-lieu. ATTACHMENTS Tentative Plan of Subdivision 4!nfusf!tjefzbse/ Wbsjbodf!sfrvftufe 8/6!n 6!n 8/ . , ! 2 9 05-01 /h…b/L\[ w9thw M&C No.2023-256 Report Date November20, 2023 Meeting Date November27, 2023 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Assent to Money-in-lieu of Land for Public Purposes, 901 Foster ThurstonDrive OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary AuthorActing Commissioner/Dept. HeadChief Administrative Officer Yeva MattsonAmy PoffenrothJ. Brent McGovern RECOMMENDATION That Common Council assent to money-in-lieu of Land for Public Purposes for the proposed Subdivision at901 Foster ThurstonDrive. EXECUTIVE SUMMARY The proponent has applied to subdivide the site at 901 Foster Thurston Driveto create a new lot. Assent of the Money-in-lieu of Land for Public Purposes by Common Councilis recommended by Staff. DECISION HISTORY There is no decision history on this site. REPORT The site is located on thenorth side of the City, at the northern end of Rockwood Park. It formerly contained the Cherry Brook Zoo. The City would like to subdivide the property to allow for the sale ofthe newlysubdivided lot. The City of Saint John typically takes money-in-lieu of Land for Public Purposes, as opposed to land dedicationfor the creation of new lots,unless the land acquisition would support specific projects outlined in PlaySJ and the development of identifiedactive transportation corridors. In this case, Staff recommend the acceptance of money-in-lieu of Land for Public Purposes. STRATEGIC ALIGNMENT yof Growand Belong. -2- SERVICE AND FINANCIAL OUTCOMES Money-in-Lieu requirements are calculated based on the assessed value of the land prior to its development. The funds collected are placed in a trust account in accordance with the Community Planning Act. These funds are dispersed through a grant program that supports the enhancement of existing parks and recreation services. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Permitting and Infrastructure Service Areas. No concerns were raised related to the proposed subdivision. and Public Spaces Service area concurs with the acceptance of money-in-lieu. ATTACHMENTS Tentative Plan of Subdivision COUNCILREPORT M&C No.2023-252 Report DateNovember 14, 2023 Meeting DateNovember 27, 2023 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Community Development Fund Agreement: District Energy Feasibility Study. AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Samir YammineI an Fogan J. Brent McGovern RECOMMENDATION It is recommended that the City enter into an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project:District Energy Feasibility Study,Project No. 15,789,in the form and upon the terms and conditions as attached; and that the Mayorand CityClerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project: District Energy Feasibility Study. PREVIOUS RESOLUTIONS NA REPORT The Saint John District Energy System (SJ DES) will distribute thermal energy (heat), in the form of hot water, from multiple renewable energy facilities to buildings in the City of Saint John to meet space heating and domestic hot water (DHW) demands. TheDES will review and evaluate multiple energy sources such as: Irving Pulp and Papers effluent waste energy, Malta waste energy, Geothermal and Biomass combine heat and power. DE is the safest, most reliable way to heat buildings and enables the affordableuse of renewable energy in the building sector while addressing intermittency and peak demand. - 2 - In most other northern countries, the building heat market penetration for district energy is 55-95%. The proposed project, which is the first stage of the SJ DES development, will include conducting a technical and business feasibility study. SJ DES will focus on the 40-50 largest buildings in Uptown (downtown Saint John). The Project consists of the following Activities: 1. Master Planning and Inventory: A city-wide map and preliminary pipe network will be created to identify and establish zones (e.g., 20-30 zones) for possible district energy system development. This will be a high-level map, with estimated heat loads provided on a zone basis. Estimates on pipe lengths and conceptual network costing will be developed. 2. Building Systems Survey: In-building mechanical assessments of buildings to plan the district energy connections and building heating system integration. Approximately 40-50 buildings will be the anchor load for phase 1. The Buildings Survey will include Class B Analysis for the 50 buildings that will be connected in Phase 1 of DES development. 3. Feasibility Study: Two concurrent, but coordinated, feasibility studies will be prepared. The first will focus on energy supply and identification of the preferred energy resource(s). The second will focus on the heat network and building connections/mechanicals. 4. Business and Preliminary Utility Plan: The data and results from supply, network, and building connections will be used to develop a utility business case. This business case will include financial projections but also a preliminary utility structure and operations approach developed in collaboration with Saint John Energy and the City of Saint John. Feasibility studies will also include a preliminary utility plan and business case of sufficient detail to allow City of Saint John Council to make a go/no-go decision on detailed engineering. - 3 - Economic, Social and Environmental Benefits The Main Objectives of the DES are as follows: Lower Energy Costs for households and business in Saint John. Ensure the Competitiveness of Saint John. Improve Energy System Security, Robustness, and Resilience. Ensure Energy Expenditures stay in the region. Reduce Greenhouse Gas Emissions. Reduce Fossil Fuel Dependency. Encourage Green Buildings. Develop Green Zone Areas. Reduce Wasted Energy. Support Sustainable Energy. DES Benefits: Lower energy costs for connected buildings. Stability energy costs for residents and businesses. Free up valuable space by removing boilers and furnaces. Improved livability of buildings. Improved Energy Efficiency and Green Buildings. Space can be used for leisure or revenue generating activities. Conventional systems have high risk of fluctuating energy prices. Using renewal and waste heat recovery energy forms insulated to world energy markets. DES is future proof infrastructure that can utilize any current or future thermal energy resources. DES is scalable and proven. STRATEGIC ALIGNMENT The proposed project is clearly aligned with the following City plans, policies, programs, and practices: Saint John 10 Year Strategic Plan 2023-2032. The 10- to realize a vision for the community. The 10 Year Strategic Plan under Prosperous: Protect Our Environment includes the following activity: Complete a feasibility study on building a district energy system to supply green thermal energy to municipal and community buildings subject to funding and business case. - 4 - Saint John Energy Zero30 Roadmap to achieve Net-Zero Emissions by 2030. The DES objective is to reduce dependency on fossil fuels through the use of clean electrical thermal energy to meet the space heating and domestic hot water demands for the various buildings in Saint John. City of Saint John Corporate GHG and Energy Action Plan to reduce GHG emissions by 30% by 2025 and achieve carbon neutral by 2040. City of Saint John Climate Change Action Plan. City Council Priorities (2021- SERVICE AND FINANCIAL OUTCOMES The City of Saint John will receive a total financial contribution in the amount of 40% of the eligible expenditures or $360,000 toward the project. The total cost for the project is approximately $900,000. Funding of the project has been approved under the 2023 General Fund Capital Budgets. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City of Saint John Asset and Energy Management division and General Counsel have reviewed the attached Agreement and no concerns have been noted. ATTACHMENT 1. Project No.: 15789 - Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund for the following project: District Energy Feasibility Study. COUNCILREPORT M&C No.2023-253 Report DateNovember 16, 2023 Meeting DateNovember 27, 2023 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Community Development Fund Agreement: Thermal interconnect between the Canada Games Aquatic Centre and the Market Square. AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Samir YammineI an Fogan J. Brent McGovern RECOMMENDATION It is recommended that the City enter into an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project:Thermal interconnect between the Canada Games Aquatic Centre and the Market Square,Project No. 16938,in the form and upon the terms and conditions as attached; and that the Mayorand CityClerk be authorized to execute the said Agreement. EXECUTIVE SUMMARY an Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund forthe following project: Thermal interconnect between the Canada Games Aquatic Centre and the Market Square. PREVIOUS RESOLUTIONS M&C # 2023-192 REPORT The City of Saint John has been approved for a financial contributionin the amount of 30% oftheeligible expendituresor $495,000toward the Thermal interconnect between the Canada Games Aquatic Centre and the Market Square. - 2 - The proposed project is part of the overall District Energy System (DES) Phase 1. The DES Phase 1 consists of connecting the Hilton Hotel and Canada Games aquatic Center (CGAC) to the Market Square Heating/Cooling Plant as well upgrading the control system. The proposed project will include the construction of a new distribution loop across Saint Patrick to interconnect the Market Square energy center with the Canada Games aquatic Center (CGAC) boiler plant and facilitate energy transfer through low temperature heating water (see attached drawing). A new pump set would be installed in the Market Square to facilitate the energy transfer through the new underground piping. The new piping would be interconnected with the existing low temperature heating loop serving the Market Square and draw energy from the loop when the loop has been deemed A heat pump system will be installed at the CGAC boiler plant to increase the loop temperature and distribute thermal energy to the various loads in the building. Project Update City staff has completed or working on the following Categories of the project: 1. Supply of mechanical equipment. This category consists of the supply of the following equipment: High Temperature Heat Pump, Heat Exchangers (HX-1,2,3) and eight pumps. The tender packages of the supply of equipment were awarded to the successful proponents on September 7, 2023. The total cost of this category is $447,397+HST including 5% contingency. Estimated cost was $603,750+HST. Mechanical equipment to arrive in Saint John on the third week of February 2024. 2. Installation of Mechanical Equipment. This category will include the installation of the following pre-order mechanical equipment: Chiller Heat Pumps, Pumps, Heat Exchangers, and piping. Tender for this category was completed and job was awarded to Select Mechanical at a cost of $499,000+HST including $30,000 contingency. Engineering estimate was 0ver $800,000. 3. Piping Installation This category consists of constructing a new buried distribution loop across Saint Patrick to interconnect the Market Square energy center - 3 - with the Canada Games aquatic Center (CGAC) boiler plant and facilitate energy transfer through low temperature heating water. This work was completed at a cost of $218,500. 4. Control Systems This category consists of the upgrade and installation of a control system at the market square and aquatic center. The objective of the system is to monitor, control and manage the performance of the project. Works are underway to develop the specifications and sequence of operation of the control system. Engineering estimate is $250,000+HST. Financial and Energy Analysis The city has conducted in collaboration with the consultant teams a detailed financial and energy analysis to determine the financial and long-term viability of the project. Table 1 provides the financial and energy saving analysis on the project. - 4 - Table 1- Thermal interconnect between the CGAC and the Market Square Financial and Energy Savings Analysis Opinion of Probable Cost , Class C CategoryCost ( Excluded HST)Comments Supply of mechanical equipment ( High Temperature Heat Pump, Heat Exchangers (HX-1,2,3) & Cost include $40,697 Contingency. Equipment have been ordered to be arrived Pumps)$ 447,39714 February 2024. Installation of Mechanical Equipment.$ 499,000Cost include $30,000 Contingency. Work has been awarded to Select Mechanic Street Crossing (Civil Work)$ 218,500Cost include $19,000 Contingency. Work is 100% completed by Galbraith Mics$ 66,000 CGAC Controls$ 102,350 Market Square Controls$ 148,350 Consultant Fees$ 125,000 Total$ 1,606,597 Total Cost with HST Rebate$ 1,649,636 Energy Savings Calculations CategoryCost Saving/Additional Comments Operating and Energy costs for the heat pumps and other mechanical Additional Electricity Usage$ (69,861) equipment Natural Gas Saving$ 156,829 Carbon Tax$ 12,156$70/teCO2 Total Saving$ 99,124 Total Saving with HST Rebate$ 101,779 External Funding/Energy Saving CategoryIncentiveComments Low Carbon Economy Fund (LCEF)$ 659,854LCEF is 40% of the total eligible cost . Project to be complete by March 31, 2024. NB Power Energy Incentive$ 200,000 Community Development Fund$ 494,891RDC is 30% of the total eleigible cost up to $495,000 Total Grant$ 1,354,745 City Capital Share$ 294,891Fund to be charged to the General capital Budget under 20FC06 Simple Payback$ 2.47 Average Life expectancy of the Project is over 30 Years Minimum Economic, Social and Environmental Benefits The proposed projects benefits are as follows: Reduce Annual Operating Costs by over $100,000. Reduce GHG emissions by 174 tCO2e annually. Reduce the Market Square HVAC energy cost by $15,000 Annually. Enable the CGAC to be carbon neutral in the next 5 years. Reduce dependency on natural gas. Increase revenue to Saint John Energy by electrifying the heating system and displacing natural gas. Encourage other adjacent buildings to follow the CGAC proposed project. Show the city is taking a leadership role in climate change management. Achieve the City of Saint John Climate Change Action Plan Objectives STRATEGIC ALIGNMENT The proposed project is clearly aligned with the following City plans, policies, programs, and practices: - 5 - City of Saint John Corporate GHG and Energy Action Plan to reduce GHG emissions by 30% by 2025 and achieve carbon neutral by 2040. City of Saint John Climate Change Action Plan. City Council Priorities (2021- SERVICE AND FINANCIAL OUTCOMES The City of Saint John will receive a total financial contribution in the amount of 30% of the eligible expenditures or $495,000 from RDC toward the Thermal interconnect between the Canada Games Aquatic Centre and the Market Square. The total cost for the project is $1,649,636. The City will contribute $294,891 under the General Fund Capital Budgets. The remaining fund (Total $1,354,745) will come in the form of grants (LCEF, RDC, NB Power). INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The City of Saint John Asset and Energy Management division and General Counsel have reviewed the attached Agreement and no concerns have been noted. ATTACHMENT 1. Project No.: 16938 - Agreement with the Regional Development Corporation for funding under the Province of New Brunswick Community Development Fund for the following projects: Thermal interconnect between the Canada Games Aquatic Centre and the Market Square. COUNCILREPORT M&C No.2023-250 Report DateNovember 14, 2023 Meeting DateNovember27, 2023 Service AreaPublic Works and TransportationServices HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Designation of By-Law Enforcement OfficerAaron Earle AUTHORIZATION Primary Author(s)Commissioner/Dept. HeadChief Administrative Officer Jill GoodMichael Hugenholtz/Marc DionneJ. Brent McGovern RECOMMENDATION It is recommended that CommonCounciladopt the attached resolution appointing Aaron Earleas by-law enforcement officerfor the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷWƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ. EXECUTIVE SUMMARY The purpose of this report is to designate Aaron Earle,Badge No. 9999Canadian Corps of Commissionaires,as aby-Law enforcement officer, for the{ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷ WƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ which are administeredby the Parking department. In doing so, Mr.Earlewill be authorized to: Administer and enforce the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏ\[ğǞ. Administer and enforce the {ğźƓƷ WƚŷƓƩğŅŅźĭ .ǤΏ\[ğǞ. PREVIOUS RESOLUTION Not applicable. REPORT It is necessary at this time to designate Aaron Earle, a newly hired parking enforcementofficer, as a by-Lawenforcement officer, by adopting the attached resolution so that theymay carry out theirduties pertainingto enforcementof the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷ WƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ. - 2 - PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT . SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The General Counsels Office has reviewed the attached resolution. ATTACHMENTS Resolution appointing Aaron Earle as by-law enforcement officer. COMMON COUNCIL / CONSEIL COMMUNAL November 27, 2023 / le 27 novembre, 2023 RESOLVED, that as recommended by the Chief Administrative Officer, the following resolution be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActA By-law Respecting the Regulation of Parking in The City of Saint John, By-law Number LG-8 Saint John Parking By-Law, A By-law Respecting the Traffic on Streets in The City of Saint John, By-law Number MV-10.1 Saint John Traffic By-Law and all amendments thereto; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; NOW THEREFORE BE IT RESOLVED, that Aaron Earle is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Parking By-Law and Saint John Traffic By-Law, effective immediately, and this appointment shall continue until they cease to be an employee of the Parking department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; 1 /h…b/L\[w9thw M&C No.2023-249 Report DateNovember 14, 2023 Meeting DateNovember27, 2023 Service AreaPublic Works and TransportationServices HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: 5ĻƭźŭƓğƷźƚƓ ƚŅ .ǤΏ\[ğǞ 9ƓŅƚƩĭĻƒĻƓƷ hŅŅźĭĻƩ5ĻƩĻƉ bğƭŷ AUTHORIZATION Primary Author(s)Commissioner/Dept. HeadChief Administrative Officer Jill GoodMichael Hugenholtz/Marc DionneJ. Brent McGovern RECOMMENDATION It is recommended that Common Counciladopt the attached resolution appointing Derek Nashas by-law enforcement officerfor the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷWƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ. EXECUTIVE SUMMARY The purpose of this report is to designate Derek Nash,Badge No. 9998Canadian Corps of Commissionaires,as aby-Law enforcement officer, for the{ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷ WƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ which are administeredby the Parking department. In doing so, Mr.Nash will be authorized to: Administer and enforce the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏ\[ğǞ. Administer and enforce the {ğźƓƷ WƚŷƓƩğŅŅźĭ .ǤΏ\[ğǞ. PREVIOUS RESOLUTION Not applicable. REPORT It is necessary at this time to designate Derek Nash, a newly hired parking enforcementofficer, as a by-Law enforcement officer, by adopting the attached resolution sothat theymay carry out theirduties pertainingto enforcementof the {ğźƓƷ WƚŷƓ tğƩƉźƓŭ .ǤΏƌğǞ and {ğźƓƷ WƚŷƓ ƩğŅŅźĭ .ǤΏƌğǞ. - 2 - PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT . SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The General Counsels Office has reviewed the attached resolution. ATTACHMENTS Resolution appointing Derek Nash as by-law enforcement officer. COMMON COUNCIL / CONSEIL COMMUNAL November 27, 2023 / le 27 novembre 2023 RESOLVED, that as recommended by the Chief Administrative Officer, the following resolution be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and Local Governance ActA By-law Respecting the Regulation of Parking in The City of Saint John, By-law Number LG-8 Saint John Parking By-Law, A By-law Respecting the Traffic on Streets in The City of Saint John, By-law Number MV-10.1 Saint John Traffic By-Law and all amendments thereto; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; NOW THEREFORE BE IT RESOLVED, that Derek Nash is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Parking By-Law and Saint John Traffic By-Law, effective immediately, and this appointment shall continue until they cease to be an employee of the Parking department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; 1 /h…b/L\[w9thw M&C No.2023-266 Report DateNovember 22, 2023 Meeting DateNovember 27, 2023 Service AreaPublic Works and Transportation Services HerWorship Mayor Donna Noade Reardon andMembers of Council SUBJECT: 9ƓŭźƓĻĻƩźƓŭ {ĻƩǝźĭĻƭ /ƚƓĭĻƦƷǒğƌ 5ĻƭźŭƓ ğƓķ LƓǝĻƭƷźŭğƷźƚƓ ŅƚƩ ƷŷĻ /ƚǒƩƷĻƓğǤ .ğǤ /ğǒƭĻǞğǤ AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Mikel LesterMicheal HugenholtzJ. Brent McGovern Michael Baker RECOMMENDATION It is recommended that the proposal from GemtecConsulting Engineers and Scientists Limited,for engineering services for the conceptual design and investigation for the Courtenay Bay Causewayproject in the amount of $366,981.10including HST be accepted and that the Mayor and City Clerk be authorized to execute the appropriate documentation in that regard. EXECUTIVE SUMMARY The proposed engineering services for theconceptual design and investigation for theCourtenay Bay CausewayProjectis being completed as a result of application forDisaster Mitigation and Adaptation Funding (DMAF) focusing on raising the Courtenay Bay Causeway to protect against future water levels spurred by climate change. This initiative aims to mitigate the potential economic, environmental, and social impacts of climate change, thereby strengthening community resilience tofuturedisasters triggered by natural hazards and extreme weather events. The proposed engineering services is to includecauseway investigations and testing, conceptual engineering analysis, conductinga thorough review of the Causeway's vulnerabilitiestoensure a conceptualdesignis determinedto effectively raise the causeway while considering all structural, hydrological, environmental, transportationand economic aspects of the desiredwork. This engineering and investigation work proposed is resulting from theDMAF funding application that was submitted in November 2021. Since the application - 2 - was submitted, the construction industry has experienced and is still experiencing, a hyperinflationary period. DMAF funding is structured so that the city is to pay 100% of any project overages. City staff recommend, as part of this project, a detailed cost estimate to confirm the estimated costs of construction to compare with the initial DMAF application. Completing the engineering work and investigations will mitigate the risk to the City, as more information will be obtained to forecast the potential costs of raising the Courtenay Bay Causeway. The purpose of this report is to recommend that Council awards the contract for Engineering Services for the conceptual design and investigation for the Courtenay Bay Causeway project to Gemtec Consulting Engineers and Scientists Limited. PREVIOUS RESOLUTION N/A REPORT BACKGROUND The City applied for funding under the Disaster Mitigation and Adaptation Fund in 2021 for a project to raise the elevation of the Courtenay Bay Causeway and to install a pumping station to pump water out of the forebay during periods of high tide. This project arose from an earlier study done on the Marsh Creek drainage basin in 2008 which identified various measures to alleviate flooding during heavy rain events. This report also identified risks associated with the potential overtopping of the Causeway from a combination of high tide and storm surge. This risk is increasing with the rising sea levels. In late 2022 staff received word that the funding application was successful. The proposed project will significantly reduce this risk to the community while offering some flood mitigation impacts upstream. It is a significant undertaking, estimated at the time of application at just under $16M, with federal funding covering 40% of the total cost. Of note, the terms and conditions of this funding program are such that the any cost overruns are wholly the responsibility of the municipality. In addition, there is very little flexibility to adjust the scope of the work after the funding agreement is signed. Since the application was initially submitted, we have seen substantial increases in construction costs for our other capital projects. For this reason staff recommend under taking some additional due diligence to ensure that the project is scoped out in more detail, and that the cost estimates are valid for the - 3 - anticipated timeframe for construction (the work is likely to be phased over a few years, and must be complete by 2030). This investigation will also better quantify the risk reduction and flood mitigation impacts so Council is in a better position to make the decision to proceed with this large infrastructure project. The approved 2023 General Fund operating budget has sufficient funding available to fund this engagement. This project encompasses a multifaceted approach to raising the Courtenay Bay Causeway. The design and investigation report will address critical aspects such as flood risk assessment, evaluation of road base material, a transportation analysis, and a thorough hydraulic assessment of existing drainage culverts and flap gates. The investigation phase of the project is slated to commence promptly following the award of Engineering Services and the subsequent execution of the agreement. A Request for Proposal (RFP) was issued to engage a qualified Engineering firm to undertake the project, structured into distinct parts to comprehensively address the complexity of the Causeway initiative: tğƩƷ Њ Existing conditions (review of existing information) tğƩƷ Ћ Causeway analysis (risk assessment for flood overtopping, comparative analysis of overtopping probability, evaluation of road base material, and geometric analysis and design alternatives) tğƩƷ Ќ Hydraulic assessment (evaluation of drainage culverts and flap gates, investigation of the feasibility of a pumping station) tğƩƷ Ѝ Regulatory Requirements tğƩƷ Ў Comprehensive cost estimate tğƩƷ Џ Review of initial DMAF agreement and recommendation of performance metrics to be included in the final DMAF funding agreement. This structured approach ensures a thorough and methodical examination of the Causeway project, laying the foundation for effective decision-making, compliance, and successful project execution. PURPOSE The purpose of this report is to make a recommendation for consulting engineering services for this project. - 4 - ANALYSIS With a comprehensive terms of reference document developed by staff, a public call for proposals was made for consulting engineering services. The Request for Proposal (RFP) closed on November 1st, 2023, with responses received from the following three (3) consulting engineering companies: CBCL Limited Engineering by Houghton GEMTEC Consulting Engineers and Scientists Limited A Review Committee consisting of staff from Supply Chain Management and Utilities and Infrastructure Services was formed to evaluate the submissions. Each member completed an independent review of the submissions, and a meeting was held to develop the final ranking of submissions. The Review Committee came to a conclusion on their recommendation, which follows later in the report. The evaluation process uses the expertise of a variety of staff from Supply Chain Management and Engineering Services to ensure a thorough review of the various submissions. Care must be taken to ensure that the necessary level of effort and expertise is being directed to the various tasks involved in the work, while still ensuring that costs to be incurred are appropriate and controllable. It is for these reasons that cost, although very important, cannot be the sole nor most critical deciding factor in making the selection of a consulting engineering firm. The Committee was tasked with the role of reviewing each submission against the proposal evaluation criteria as defined in the proposal call document. The criteria consisted of the following: 1. Quality and Completeness Does the proposal address all the needs raised? Is the proposal presented in an organized and professional manner? 2. Has the consultant demonstrated a level of expertise with the requirements of this project? 3. Experience of Employees / Sub ΏĭƚƓƭǒƌƷğƓƷƭ Has the consultant demonstrated a level of expertise for the employees of the company and sub consultants listed? - 5 - 4. Methodology Does the approach to the project outlined in the proposal address, in a realistic sense, attainable goals and is it in keeping with the 5. Value Added Has the consultant included any additional information, technology, process, or options in their proposal? 6. Cost Cost will be a factor, however not the only factor to be considered. allowed for each aspect of the project to be adequately addressed? After careful, independent consideration of presentation, company experience, personnel and technical proposal, the Review Committee compiled the findings of proposals were opened and evaluated. The financial proposals were submitted separately and were not part of the technical review. After due consideration, the Review Committee selected the submission from GEMTEC Consulting Engineers and Scientists Limited, as the best proposal based on an overall rating of the evaluation criteria - presentation, company experience, personnel, technical proposal, value added and cost. The submission from GEMTEC met all the requirements of the proposal call, in a manner acceptable to the committee and with the lowest cost bid for the project. STRATEGIC ALIGNMENT This report aligns with the council priorities of GREEN, MOVE, and PERFORM. This project signifies the city's commitment to ongoing investment in climate adaptation initiatives. The primary objective is to upgrade the causeway to strategically mitigating the risks associated with long-term climate change. This aligns with the council's GREEN initiative, emphasizing sustainability and environmental resilience. As part of the conceptual design, the potential transformation of the Causeway to include active transportation lanes will be considered. This approach aligns with the City's commitment to offer safe, accessible travel options and aligns directly with the council priority MOVE. The comprehensive cost estimate and planned cost sharing through DMAF funding supports the PERFORM council priority. By exploring funding opportunities such as DMAF and other potential cost-sharing initiatives, the City leverages viable opportunities to improve its infrastructure. - 6 - SERVICE AND FINANCIAL OUTCOMES The proposed cost of work from GEMTEC Consulting Engineers and Scientists Limited to provide engineering services for the conceptual design and investigation for the Courtenay Bay Causeway project is $366,981.10 including HST. There is sufficient operating funding in the General Funds budget to cover this proposed work. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Supply Chain Management facilitated the RFP process to solicit proposals from Engineering Consultants for the conceptual design and investigation for the Courtenay Bay Causeway project. The committee was tasked with the role of reviewing each submission against the proposal evaluation criteria as defined in the proposal call document. technical and financial aspects of the submissions were undertaken by the evaluation committee members. The above process is in accordance with the recommendation being put forth. ATTACHMENTS N/A We are responsible for We are responsible for t f t p m d ! m N p Q ! p i 9 2 d T ! f d o b u Z t B j t E ! t F b ! I l s U ! p G x P f ! E n p O I F ! e ! o i b ! u ! j t t f x f j ! s/ u j e t v w u f j c u u d v b m d v f s d b ! s u s dt N ! b m b Q q s ! j ! v g ! 5 i d o j 0 j t s ! N sm s N fb P v d o Q S d ! u p . G s m 4 b b s Q u y f o j h f c ! t N f t B ! t b 9 m D t u ! o o f f e q v p u N! t t ! B s s ! p p 1 g p 4 ; E 8 A BY-LAW TO AMEND A BY-LAW RESPECTING THE TRAFFIC ON STREETS RELATIF À LA CIRCULATION DANS LES IN THE CITY OF SAINT JOHN, BY-LAW RUES DE THE CITY OF SAINT JOHN, NUMBER MV-10.1, AND AMENDMENTS ARRÊTÉ NUMÉRO MV-10.1, ET THERETO MODIFICATIONS AFFÉRENTES Be it enacted by the Common Council of The City of Saint John as follows: The City of Saint John a décrété ce qui suit : A By-law of The City of Saint John entitled A By-law respecting the Traffic on Streets in The Saint John intitulé « Arrêté relatif à la circulation City of Saint John, By-law Number MV- and dans les rues de The City of Saint John, Arrêté th amendments thereto, enacted on the 7 day of numéro MV-10.1 » et modifications afférentes, e October, A.D. 2019, is hereby amended as follows: décrété le 7 2019, est modifié comme suit : 1. No Parking Anytime is 1. B » Interdiction de stationner amended by adding the following words under the en tout temps est modifié par des mots following headings: suivants sous les titres suivants : Street Side Limits Rue Côté Limites Celebration South Entire length rue sud sur toute sa longeur Street Celebration Christopher East Entire length cour est sur toute sa longeur Court Christopher Polaris Court West Entire length cour Polaris ouest sur toute sa longeur Spring Street West Entire length rue Spring ouest sur toute sa longeur St. Paul Street West Entire length rue St. Paul ouest sur toute sa longeur 2. G Alternate Side Parking is 2. G » Stationnement en amended by removing the following words under alternance est modifié par la suppression des mots the following headings: suivants sous les titres suivants : Street Limits Rue Limites Spring Street Winter Street to Northerly rue Spring de la rue Winter à son end extrémité nord IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI, The City of Saint John a fait has caused the Corporate Common Seal of the said apposer son sceau municipal sur le présent arrêté le City to be affixed to this by-law the ____ day of ______________ 2023, avec les signatures _________, A.D., 2023 signed by: suivantes : ______________________________________ Mayor / maire ______________________________________ City Clerk / greffier de la municipalité First Reading - November 14, 2023 Première lecture - le 14 novembre 2023 Second Reading - November 14, 2023 Deuxième lecture - le 14 novembre 2023 Third Reading - Troisième lecture - CITY OF SAINT JOHN NEW BRUNSWICK A By-law Respecting Arrêté concernant le Clearance and Removal of déneigement et le déglaçage Snow and Ice from the Public des rues publiques dans the Streets in the City of Saint City of Saint John John By-law Number LG - 22 Arrêté numéro LG - 22 An uncertified copy of this by-law is available online est disponible en ligne - 2 - TABLE OF CONTENTS TABLE DES MATIÈRES Section Description Page Article Désignation Page Recitals 3 Préambule 3 1 Title 3 1 Titre 3 2 Definitions 3 2 Définitions 3 3 Interpretation 4 3 Interprétation 4 4 Appointment of By-law 5 4 Nomination des agents chargés 5 Enforcement Officers 5 Standard Conditions and 5 5 Conditions et exigences 5 Requirements respecting Snow normalisées relatives au and Ice Removal déneigement et au déglaçage 6 Offences 6 6 Infractions 6 7 Administrative Penalties 6 7 Pénalités administratives 6 8 Repeal 6 8 Abrogation 6 - 3 - RECITALS PRÉAMBULE WHEREAS The City of Saint John deems it advisable ATTENDU QUE The City of Saint John juge opportun to pass this by-law because it will establish standards to de prendre le présent arrêté destiné à réglementer et regulate and control the clearance and removal of snow trottoirs; et and ice from the public streets in the City of Saint John; AND WHEREAS subparagraph 10(1)(p)(i) of the ATTENDU QUE, le sous-alinéa 10(1)p)(i) de la Loi Local Governance Act provides that a local government sur la gouvernance locale autorise les municipalités, may make by-laws for municipal purposes respecting, relativement à quelque fin municipale, à prendre des subject to the Highway Act, the management and control arrêtés concernant, sous réserve de la Loi sur la voirie, of roads, streets and highways, sidewalks and la gestion et la régulation des chemins, des rues et des boulevards and all property adjacent to roads, streets routes ainsi que des trottoirs, des boulevards et des biens and highways, whether publicly or privately owned; privés ou publics adjacents; et AND WHEREAS section 147 of the Local Governance ATTENDU QUE, 147 de la Loi sur la Act provides that a local government may, by by-law, gouvernance locale autorise les municipalités, à provide that a person who violates or fails to comply êté, que commet une infraction with any provision of a by-law commits an offence; quiconque contrevient ou omet de se conformer à et AND WHEREAS subsection 148(1) of the Local ATTENDU QUE, le paragraphe 148(1) de la Loi sur la Governance Act provides that a local government may gouvernance locale autorise les municipalités à mettre establish a system of fines for offences under by-laws made under the authority of this Act; vertu de la présente loi; et AND WHEREAS, subsection 156(1) of the Local ATTENDU QUE, le paragraphe 156(1) de la Loi sur la Governance Act, states that a local government may gouvernance locale require administrative penalties to be paid in respect of peut exiger le paiement de pénalités administratives a contravention of a provision of a by-law of the local relativement à toute contravention à une disposition government; AND WHEREAS notice of this by-law, and of the ATTENDU QUE, avis du présent arrêté et de la réunion Common Council meeting at which this by-law was du conseil communal à laquelle il a été débattu a été discussed, were provided in accordance with the donné conformément à la Loi sur la gouvernance provisions of the Local Governance Act; locale; NOW THEREFORE, the Common Council of The À CES CAUSES, le conseil communal de The City of City of Saint John enacts as follows: Saint John édicte : Title Titre 1 This by-Snow 1 Le présent arrêté peut être cité sous le Removal By-law- titre Arrêté sur le déneigement (ci-après «»). Definitions Définitions 2 The following definitions apply in this By-law. 2 présent arrêté. - 4 - by-law enforcement officermeans a by-law «» désigne un enforcement officer appointed under this By-law and designated by resolution of Common Council; (agent conformément au présent arrêté, et désigné par ) résolution par le conseil communal; (by-law enforcement officer) City(municipalité) «municipalité» désigne The City of Saint John; (City) commissioner«commissaire» désigne le commissaire aux services Works & Transportation Services of the City or their du transport et des travaux publics de la municipalité ou designate; (commissaire) son représentant; (commissioner) Common Council«conseil communal» désigne les membres élus du council of the City; (conseil communal) conseil municipal de la municipalité; (Common Council) personmeans and includes an individual, «personne» désigne un individu, une corporation, une corporation, partnership, society or cooperative société en nom collectif, une société ou une association association; (personne) coopérative; (person) sidewalk«trottoir» désigne, le long dune route ou dune rue, la between the curb lines or the lateral lines of a roadway, bande qui est comprise entre les lignes de bordure ou and the adjacent property lines set apart for the use of lignes latérales dune chaussée et les lignes de pedestrians, and includes any part of a highway set apart propriétés adjacentes et qui est réservée à lusage des or marked as being for the exclusive use of pedestrians; piétons, et sentend également de toute partie de route (trottoir) réservée ou marquée comme étant destinée à lusage exclusif des piétons (sidewalk) street«rue» désigne surfa lines of every street, highway, road, lane, alley, curb, limites latérales des rues, routes, chemins, ruelles, sidewalk, park or place when any part thereof is used by allées, bordures, trottoirs, parcs ou places utilisée en tout the general public for the passage of vehicles and ou en partie par le grand public pour la circulation des pedestrians, and includes the bridges thereon but does voitures ou des piétons, y compris les ponts qui s not mean nor include a provincial highway as defined in the Motor Vehicle Act; (rue) Loi sur les véhicules à moteur; (street) Interpretation Interprétation 3 Rules for interpretation of the language used in 3 this By-law are contained in the lettered paragraphs as : follows: (a) The captions, article and section names a) Les titres, intertitres et numéros des and numbers appearing in this By-law are for convenience of reference only and have no effect on its interpretation. à son interprétation. (b) This By-law is to be read with all changes b) Le genre ou le nombre grammaticaux of gender or number required by the context. doivent être adaptés au contexte. - 5 - (c) Each reference to legislation in this By-c) Les renvois législatifs paraissent en law is printed in Italic font. The reference is italique. Le renvoi à une loi vise également les intended to include all applicable amendments to the legislation, including successor toute législation de remplacement. Les renvois legislation. Where this By-law references other by-laws of the City, the term is intended to include all applicable amendments to those by-y compris tout arrêté de remplacement. laws, including successor by-laws. (d) The requirements of this By-law are in d) addition to any requirements contained in any other applicable by-laws of the City or municipalité ou des lois et règlements applicable provincial or federal statutes or applicables des gouvernements fédéral ou regulations. provinciaux. (e) If any section, subsection, paragraph, part e) Si une disposition quelconque est déclarée or parts, or provision of this By-law, is for any invalide par un tribunal compétent pour quelque reason declared by a court or tribunal of competent jurisdiction to be invalid, the ruling la validit shall not affect the validity of the By-law as a toute autre disposition. whole, nor any other part of it. (f) The Schedules attached to this By-law are f) Les annexes jointes au présent arrêté sont included in and shall be considered part of this incluses et doivent être considérées comme By-law. faisant partie du présent arrêté. Appointment of By-law Enforcement Officers arrêtés 4 Common Council may, for the purposes of the 4 Le conseil communal peut, pour les fins de administration and enforcement of this By-law, appoint ladministration et de lapplication du présent arrêté, by-law enforcement officers who may exercise such powers and perform such duties as may be set out in this chargés dexercer les pouvoirs et remplir les fonctions By-law or the Local Governance Act. prévus dans le présent arrêté ou la Loi sur la gouvernance locale. Standard Conditions and Requirements respecting Conditions et exigences normalisées relatives au Snow and Ice Removal déneigement et au déglaçage 5(1) No person shall place, put, throw, deposit or 5(1) Il est interdit de placer, de mettre, de jeter, de sweep upon the paved or main-travelled portion of any déposer ou de balayer ou de faire placer, de faire street or a sidewalk, or cause to be placed, put, thrown, mettre, de faire jeter. de faire déposer ou de faire deposited or swept upon the paved or main-travelled balayer de la neige ou de la glace sur la partie portion of any street or a sidewalk, any snow or ice. asphaltée ou la partie la plus utilisée des rues ou sur les trottoirs. 5(2) Whenever any roof, eave or portion of roof or 5(2) Chaque fois que tout ou partie dun toit ou eave, or any window-sill is laden with ice either in the dune gouttiére ou quun appui de fenêtre se trouve form of icicles or otherwise, or with snow in such a chargé de glace, sous forme de glaçons ou autrement, manner as to endanger persons or property passing on ou de neige de telle sorte à mettre en danger par leur any street beneath such ice, icicles or snow by the fall chute aussi bien les personnes que les biens passant sur - 6 - thereof upon such persons or property, it shall be the une rue au-dessous de cette glace, de ces glaçons ou de duty of the owner or the agent of the owner or any cette neige, le propriétaire, son mandataire ou le person having the care of such building or lot to remove gardien du bâtiment ou du terrain visé est tenu de such ice, icicles or snow from time to time. procéder à leur enlèvement quand besoin. Offences Infractions 6(1) A person who violates any of the provisions of 6(1) Toute personne qui contrevient à une this By-law is guilty of an offence and is liable upon disposition du p summary conviction to a fine of not less than three infraction et est passible sur condamnation sommaire hundred dollars ($300.00) and not more than two $) et thousand one hundred dollars ($2,100). ne dépassant pas deux mille cent dollars (2100 $). Administrative Penalties Pénalités administratives 7(1) The City may require an administrative penalty 7(1) to be paid with respect to a violation of a provision of administrative soit payée relativement à une infraction à this By-law as set out in subsection 7(2). une disposition du présent arrêté, comme prévu au paragraphe 7(2). 7(2) A person who violates any provision of this By-7(2) Toute personne qui contrevient à une law may pay to the City within 45 calendar days from disposition du présent arrêté peut payer à la municipalité the date of such violation an administrative penalty of dans un délai de 45 jours civils à compter de la date de one hundred and fifty dollars ($150.00), and upon such ladite infraction, une pénalité administrative de cent payment, the person who committed the violation is not cinquante dollars (150 liable to be prosecuted therefor. susceptible de poursuites judiciaires. Repeal Abrogation 8(1) A by-law of The City of Saint John enacted on 8(1) st the 21 day of November, 2005A By-Law 21 novembre 2005 et intitulé Arrêté concernant le Relating to the Clearance and Removal of Snow and Ice déneigement et le déglaçage des rues publiques dans o from the Public Streets in The City of Saint John-The City of Saint John, Arrêté N M-26, ensemble ses law Number M-26, and all amendments thereto is modifications, est abrogé. repealed. IN WITNESS WHEREOF The City of Saint John has EN FOI DE QUOI The City of Saint John a fait caused the Corporate Common Seal of The City of Saint apposer son sceau communal sur le présent arrêté le John to be affixed to this By-law the _____ day of __________________ 2023, avec les signatures ____________, A.D. 2023 signed by: suivantes : - 7 - _______________________________________ Mayor / Maire _______________________________________ City Clerk / Greffier de la municipalité First Reading - November 14, 2023 Première lecture - le 14 novembre 2023 Second Reading - November 14, 2023 Deuxième lecture - le 14 novembre 2023 Third Reading - Troisième lecture - Form 1 PENALTY NOTICE (Local Governance Act, S.N.B. 2017, c.18, s.157) Formule 1 AVIS DE PÉNALITÉ (Loi sur la gouvernance locale, L.N.-B. 2017, ch. 18, art. 157) PENALTY NOTICE SIDE 1 AVIS DE PÉNALITÉ RECTO Issued To / Destinataire: SURNAME OR CORPORATE NAME / NOM DE FAMILLE OU RAISON BIRTHDATE (optional) / DATE DE ADDRESS / ADRESSE SOCIALE NAISSANCE (facultatif) Y/A M/M D/ J LICENCE PLATE / PLAQUE GIVEN NAME / PRÉNOM NO. / NUMÉRO PROV. OR STATE PROV. OU ÉTAT I, a by-law enforcement officer, believe on reasonable and probable grounds, and do believe, that the above-named person or corporation, é ou la personne morale susmentionnée, on or about / le ou vers le at the time of / à Y/A M D/J HR/HEURE MIN at or near in the local government of au ou près du , sur le territoire du gouvernement local de SAINT JOHN , STREET ADDRESS / PID / PAN / PARKING METER NO. ADRESSE DE VOIRIE / NID / NCB / NUMÉRO DE PARCOMÈTRE has committed the following contravention / a commis la contravention suivante : NAME OF BY- SNOW REMOVAL BY-LAW / ARRÊTÉ SUR LE DÉNEIGEMENT DESCRIPTION OF CONTRAVENTION / SECTION / PENALTY AMOUNT / PENALTY AMOUNT IF PAID DESCRIPTION DE LA CONTRAVENTION ARTICLE MONTANT DE LA WITHIN 45 DAYS / MONTANT PÉNALITÉ DE LA PÉNALITÉ SI ELLE EST PAYÉE DANS UN DÉLAI DE 45 JOURS ____ No person shall place, put, throw, deposit or sweep 5(1) $300.00 $150.00 upon the paved or main-travelled portion of any street or a sidewalk, or cause to be placed, put, thrown, deposited or swept upon the paved or main- travelled portion of any street or a sidewalk, any snow or ice. / Il est interdit de placer, de mettre, de jeter, de déposer ou de balayer ou de faire placer, de faire mettre, de faire jeter. de faire déposer ou de faire balayer de la neige ou de la glace sur la partie asphaltée ou la partie la plus utilisée des rues ou sur les trottoirs. BY-LAW ENFORCEMENT SIGNATURE OF BY-LAW ENFORCEMENT OFFICER / NUMBER / As specified in subsection 159(5) of the Local Governance Act, if this penalty is not paid within 45 days, you may be charged with an offence in respect of the same incident that gave rise to the administrative penalty. / Comme le prévoit le paragraphe 159(5) de la Loi sur la gouvernance locale, si vous omettez pénalité précisée dans un délai de 45 j a donné lieu à la pénalité administrative. PENALTY NOTICE SIDE 2 AVIS DE PÉNALITÉ VERSO HOW TO PAY THE PENALTYMODE DE PAIEMENT DE LA PÉNALITÉ You may pay by mail, by sending a cheque or money order Vous pouvez procéder en envoyant par la poste un chèque ou un payable to The City of Saint John in Canadian funds to the The City of Saint John en dollars canadiens à address below or online if applicable: -dessous ou en procédant en ligne si cette option est offerte : Customer Service Centre Centre de service à la clientèle ste 15 Market Square, 1 floor 15 Market Square, 1 étage P.O. Box 1971 C.P. 1971 Saint John, NB E2L 4L1 Saint John, N.-B. E2L 4L1 DO NOT SEND CASH A RECEIPT WILL BE MAILED TO YOU if a stamped, UN REÇU VOUS SERA ENVOYÉ PAR LA POSTE si une self-addressed envelope is provided. enveloppe-réponse affranchie est fournie. Your payment must be accompanied by a copy of Side 1 of this Notice, or include sufficient information to identify the avis ou comprendre suffisamment de renseignements afin de pouvoir Notice, specifically: The notice number (top right on Side 1 of this le numéro de (au coin supérieur droit du recto du Notice); présent avis); Your full name and mailing address; votre nom complet et votre adresse postale; The date of the contravention, the name of the by- law and the section number. numéro NOTE: REMARQUE : If you do not provide sufficient details, your Si vous ne fournissez pas suffisamment de renseignements, payment will not be processed. votre paiement ne sera pas traité. In order to take advantage of an early payment Afin de pouvoir bénéficier du rabais pour paiement anticipe, discount option, if available, the payment must be les 45 th postmarked on or before the 45 day from the date jours qui suivent la date de signification de cet avis, le cachet of service of this Notice. de la poste faisant foi. MAY I PAY FOR THE PENALTY IN PERSON? PUIS-JE PAYER EN PERSONNE LA PÉNALITÉ? Yes, you may make the payment at the Customer Service Oui, vous pouvez effectuer en personne le paiement au centre de e st Centre, City Hall, 15 Market Square, 1 floor, Saint John, NB service à la clientèle ace Market, 1 in person during regular office hours. Present a copy of this étage, Saint John, Notice with your payment. présenter une copie du présent avis accompagnée de votre paiement. QUE SE PASSERA-T-IL SI JE NE PAIE PAS LA PÉNALITÉ? WHAT HAPPENS IF I DO NOT PAY? é indiquée dans If the penalty is not paid within 45 days from the date of un délai de 45 jours suivant la date de signification de cet avis, vous service of the notice, you may be charged with an offence in pouvez être poursuivi pour infraction commise du fait de respect of the same incident that gave rise to the administrative penalty as specified under subsection 159(5) of the Local Governance Act. le prévoit le paragraphe 159(5) de la Loi sur la gouvernance locale. MAY I PAY FOR THE PENALTY BY PHONE? PUIS-JE PAYER LA PÉNALITÉ PAR TÉLÉPHONE? Oui, vous pouvez effectuer un paiement par Visa, MasterCard ou Yes, you may make a Visa, Mastercard or American Express American Express par téléphone au (506) 658-4455. payment by telephone at (506) 658-4455. Form 1 PENALTY NOTICE (Local Governance Act, S.N.B. 2017, c.18, s.157) Formule 1 AVIS DE PÉNALITÉ (Loi sur la gouvernance locale, L.N.-B. 2017, ch. 18, art. 157) PENALTY NOTICE SIDE 1 AVIS DE PÉNALITÉ RECTO Issued To / Destinataire: SURNAME OR CORPORATE NAME / NOM DE FAMILLE OU RAISON BIRTHDATE (optional) / DATE DE ADDRESS / ADRESSE SOCIALE NAISSANCE (facultatif) Y/A M/M D/ J LICENCE PLATE / PLAQUE GIVEN NAME / PRÉNOM NO. / NUMÉRO PROV. OR STATE PROV. OU ÉTAT I, a by-law enforcement officer, believe on reasonable and probable grounds, and do believe, that the above-named person or corporation, é ou la personne morale susmentionnée, on or about / le ou vers le at the time of / à Y/A M D/J HR/HEURE MIN at or near in the local government of au ou près du , sur le territoire du gouvernement local de SAINT JOHN , STREET ADDRESS / PID / PAN / PARKING METER NO. ADRESSE DE VOIRIE / NID / NCB / NUMÉRO DE PARCOMÈTRE has committed the following contravention / a commis la contravention suivante : NAME OF BY- SNOW REMOVAL BY-LAW / ARRÊTÉ SUR LE DÉNEIGEMENT DESCRIPTION OF CONTRAVENTION / SECTION / PENALTY AMOUNT / PENALTY AMOUNT IF PAID DESCRIPTION DE LA CONTRAVENTION ARTICLE MONTANT DE LA WITHIN 45 DAYS / MONTANT PÉNALITÉ DE LA PÉNALITÉ SI ELLE EST PAYÉE DANS UN DÉLAI DE 45 JOURS ____ Failure to remove ice, icicles or snow from any roof, 5(2) $300.00 $150.00 eave or portion of roof or eave. / Omission d'enlever de cette glace, de ces glaçons ou de cette neige d'un toit, d'un avant-toit ou d'une partie de toit ou d'avant-toit. BY- SIGNATURE OF BY-LAW ENFORCEMENT OFFICER / NUMBER / DES ARRÊTÉS As specified in subsection 159(5) of the Local Governance Act, if this penalty is not paid within 45 days, you may be charged with an offence in respect of the same incident that gave rise to the administrative penalty. / Comme le prévoit le paragraphe 159(5) de la Loi sur la gouvernance locale, pénalité précisée dans un délai de 45 jours, vous a donné lieu à la pénalité administrative. PENALTY NOTICE SIDE 2 AVIS DE PÉNALITÉ VERSO HOW TO PAY THE PENALTYMODE DE PAIEMENT DE LA PÉNALITÉ You may pay by mail, by sending a cheque or money order Vous pouvez procéder en envoyant par la poste un chèque ou un payable to The City of Saint John in Canadian funds to the The City of Saint John en dollars canadiens à address below or online if applicable: -dessous ou en procédant en ligne si cette option est offerte : Customer Service Centre Centre de service à la clientèle ste 15 Market Square, 1 floor 15 Market Square, 1 étage P.O. Box 1971 C.P. 1971 Saint John, NB E2L 4L1 Saint John, N.-B. E2L 4L1 DO NOT SEND CASH A RECEIPT WILL BE MAILED TO YOU if a stamped, UN REÇU VOUS SERA ENVOYÉ PAR LA POSTE si une self-addressed envelope is provided. enveloppe-réponse affranchie est fournie. Your payment must be accompanied by a copy of Side 1 of this Notice, or include sufficient information to identify the avis ou comprendre suffisamment de renseignements afin de pouvoir Notice, specifically: The notice number (top right on Side 1 of this le numéro de (au coin supérieur droit du recto du Notice); présent avis); Your full name and mailing address; votre nom complet et votre adresse postale; The date of the contravention, the name of the by- la date de la contravention ainsi que le titre de law and the section number. NOTE: REMARQUE : If you do not provide sufficient details, your Si vous ne fournissez pas suffisamment de renseignements, payment will not be processed. votre paiement ne sera pas traité. In order to take advantage of an early payment Afin de pouvoir bénéficier du rabais pour paiement anticipe, discount option, if available, the payment must be né au plus tard les 45 th postmarked on or before the 45 day from the date jours qui suivent la date de signification de cet avis, le cachet of service of this Notice. de la poste faisant foi. MAY I PAY FOR THE PENALTY IN PERSON? PUIS-JE PAYER EN PERSONNE LA PÉNALITÉ? Yes, you may make the payment at the Customer Service Oui, vous pouvez effectuer en personne le paiement au centre de e st Centre, City Hall, 15 Market Square, 1 floor, Saint John, NB service à la clientèle ace Market, 1 in person during regular office hours. Present a copy of this étage, Saint John, Notice with your payment. présenter une copie du présent avis accompagnée de votre paiement. QUE SE PASSERA-T-IL SI JE NE PAIE PAS LA PÉNALITÉ? WHAT HAPPENS IF I DO NOT PAY? pénalité indiquée dans If the penalty is not paid within 45 days from the date of un délai de 45 jours suivant la date de signification de cet avis, vous service of the notice, you may be charged with an offence in pouvez être poursuivi pour infraction commise du fait de respect of the same incident that gave rise to the administrative penalty as specified under subsection 159(5) of the Local Governance Act. le prévoit le paragraphe 159(5) de la Loi sur la gouvernance locale. MAY I PAY FOR THE PENALTY BY PHONE? PUIS-JE PAYER LA PÉNALITÉ PAR TÉLÉPHONE? Oui, vous pouvez effectuer un paiement par Visa, MasterCard ou Yes, you may make a Visa, Mastercard or American Express American Express par téléphone au (506) 658-4455. payment by telephone at (506) 658-4455. /h…b/L\[w9thw M&C No. M&C 2023-267 Report DateNovember 23, 2023 Meeting DateNovember 27, 2023 Service AreaCorporate Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: 2024Business Improvement Area Levy OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary AuthorCommissionerCAO Jonathan Taylor Melanie TompkinsBrent McGovern RECOMMENDATION 1.That as recommended by the Board of Directors of Uptown Saint John Inc., Common Council approve the submitted 2024Business Improvement Areabudget. stnd 2.That Common Council approve 1and 2reading to amend theBIA Levy By-Law. EXECUTIVE SUMMARY Uptown Saint John Inc. submitted the2024Business Improvement Area budgetconsideration andapproval. Thebudget of $528,637.08would maintain the currentlevy rate of$0.16 for each $100 of assessed value onnon-residential property within the BIA. Therequiredpublic noticeshave been advertised in the newspaperand the period for written objections to the budget has elapsedwith no objections . Council may nowproceed withapprovingthe BIA budget and approving first and second reading of the BIA Levy By-Lawto set the levy rate for 2024. PREVIOUS RESOLUTION Council resolution of October 30, 2023: RESOLVED that: - 2 - 1) Common Council signal its intention to approve the 2024 Business Improvement Area budget submitted by Uptown Saint John Inc. 2) The City Clerk be directed to prepare the required newspaper notice, per s.6(2) of the Business Improvement Areas Act. REPORT Uptown Saint John imposes a $0.16 levy for each $100 of assessed value on non-residential property within the BIA. The funds collected from the levy are administered by Uptown Saint John Inc. for BIA promotion and programming. Common Council is responsible for approving Uptown Saint budget per the Business Improvement Areas Act, and that approval is necessary in order for the levy to be imposed. The proposed 2024 BIA budget was submitted by Uptown SJ Inc. to the October 30, 2023 Common Council agenda for consideration. The budget of $528,637.08 would maintain the same levy rate as in previous years at $0.16 per $100 of assessed property value. At its meeting of October 30, 2023, Council resolved to direct staff to advertise two public notices in the newspaper containing the following information: The extent of the levy needed to implement the BIA budget The period during which written objections to the levy may be submitted The BIA budget cannot be approved by Council if objections to the budget are filed with the Clerk, jointly or independently, by one-third or more of non- residential users who would together be liable to pay one-third or more of the amount raised by the levy. by publishing stth the a notice in the Telegraph Journal on November 1 and November 8, 2023, with no objection letters from non-residential users having been received within the prescribed time period for submitting objections. Council may proceed with the approval of the 2024 BIA budget and the approval of first and second reading of the the Business Improvement Levy By-Law amendment. , the third and final reading of the by-law would take place on December 11, 2023. - 3 - INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was prepared in consultation with Uptown SJ Inc. ATTACHMENTS Letter to Council from Uptown SJ Inc. with 2024 Business Improvement Area Association Budget Business Improvement Area By-law Proposed Business Improvement Levy By-law Amendment Public Notice A LAW TO AMEND ARRÊTÉ MODIFIANT BY-LAW NUMBER BIA-2 ARRÊTÉ N° BIA-2 BUSINESS IMPROVEMENT LEVY ARRÊTÉ CONCERNANT LA BY-LAW CONTRIBUTION POUR Be it enacted by the Common Council of Le conseil communal de The City of Saint the City of Saint John as follows: John décrète ce qui suit: The Business Improvement Levy By-Law L'arrêté concernant la contribution pour of The City of Saint John enacted on the e City of third day of January, 2006, is amended by: Saint John décrété le 3 janvier 2006 et modifié par: 1 Repealing section 2 thereof and 1 inserting the following: : 2 A levy of 16 cents for each one 2 Par la présente, une contribution de hundred dollars of assessed value is hereby 16 cents par tranche de cent dollars par imposed for 2024 upon non-residential rapport à la valeur fixée est imposée pour property within the Business Improvement 4 sur les immeubles non Area established by By-Law No. BIA-1 Business Improvement Area By-Law th enacted on the 5 day of January, 2004. -1 relatif à la zone ioration des affaires édicté le 5 janvier 2004. IN WITNESS WHEREOF The City of EN FOI DE QUOI, The City of Saint John Saint John has caused the Corporate a fait apposer son sceau communal sur le Common Seal of the said City to be affixed présent arrêté ** ** **** 2023, to this by-law the *** day of ***, A.D. avec les signatures suivantes : 2023 and signed by: ____________________________________________ Mayor/Maire ___________________________________________ City Clerk/Greffier communal First Reading - Première lecture - Second Reading - Deuxième lecture - Third Reading - Troisième lecture - 639-748/19%6-111/11%39-511/1195-286/11241-223/19371-:61/1131-111/11639-748/19% mf!34!opwfncsf!3134-! !! !! !! !!! !!! !!! !!!! !!!! ! 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Opwfncfs!38-!3134!bu!7;41!q/n/ Qvcmjd!Opujdf!jt!ifsfcz!hjwfo!uibu!uif!Dpnnpo!Dpvodjm!pg!Uif!Djuz!pg!Tbjou!Kpio!ibt!cffo!sfrvftufe!cz!uif!Cpbse!pg!Ejsfdupst!pg!Vqupxo!Tbjou!Kpio!Jod/!boe!joufoet!up!dpotjefs!bqqspwjoh!b!cvehfu!gps!u if!eftjhobufe!Cvtjoftt!Jnqspwfnfou!Bsfb-!bu!jut!sfhvmbs!nffujoh!up!cf!ifme!jo!uif!Dpvodjm!Dibncfs!po!Uif!qspqptfe!cvehfu!gps!uif!Cvtjoftt!Jnqspwfnfou!Bsfb!jt!bt!gpmmpxt;SFWFOVF Tqfdjbm!CJB!Mfwz!FYQFO EJUVSFT Bewpdbdz!Cfbvujgvm!Tqbdft0Dsfbujwf!Jefbt!Dmfbo!Dsfx!Pqfsbujpot!Nbslfujoh!'!Dpnnvojdbujpot!Pqfsbujpot!'!Benjojtusbujwf!Tusffutdbqjoh!UPUBM Uif!qspqptfe!mfwz!up!cf!jnqptfe!po!opo.sftjefoujbm!qs pqfsuz!xjuijo!uif!eftjhobufe!cvtjoftt!jnqspwfnfou!bsfb!jt!27!dfout!qfs!%211/11!pg!bttfttnfou!gps!3135/Kpobuibo!Ubzmps-!Djuz!Dmfsl769.3973 COUNCIL NOTICE OF MOTION Received DateNovember 8, 2023 Meeting DateNovember 14, 2023 Open or ClosedOpen Session Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Proposed Amendments totheZoning By-Law andMunicipal Plan Primary AuthorInput from CouncilInput from Staff Councillor Brent Acting Commissioner of HarrisGrowth and Development, AmyPoffenroth PROPOSED MOTION: Resolved that Common Council aligns with emerging best practices around zoning and housing creation by amending our municipal plan and zoning plan to do the following: Allow up to 4 units on single-family homes or duplex lots Allow up to 6 units along rapid transit routes Petition the province to eliminate the requirement for public hearings where neighborhood plans or community plans have alignment with the proposed development Eliminate Parking minimums to allow for developers to decide what level of parking service that is required. Rationalize zoning in Saint John to allow to reduce zone types Change all commercial zoning to high-density mixed use by right BACKGROUND INFORMATION: The City of Saint John is not keeping up with the growth pressures that exist in our community. In 2020 Saint John had 232 housing starts. In 2021: 279, in 2022: 309 and so far in 2023 our yearly to date housing starts is 211. It is clear that the measures we have put in place over the past 2 years are not having the desired outcome. Our hope is to grow our population to 85,000 people by 2033 which means we need between of 600-800 housing starts per year to achieve these goals. In light of our shortcomings it is important that council take the necessary governance action to change course and take more serious measures to achieve these goals. The previous motion from Councillor Hickey fails to provide enough action and advises council to simply study issues that have vehemently been studied. I am proposing that council take leadership and action now in areas that are fully our jurisdiction and on topics that have been fully vetted by experts in Canada. STRATEGIC ALIGNMENT: This aligns with our 10-year strategic plan as well as council priorities to Grow and Belong. It also aligns with previous motions of council. PREVIOUS MOTIONS: 11.1 Discussion on Housing (Councillor Harris) May 02, 2022. RESOLVED that: Recognizing the shifting landscape of housing in Saint John and across Canada and recognizing the new provincial and federal initiatives around housing in the past month, Council direct the City Manager to consider our cities alignment with these new programs, funding opportunities, and initiatives to increase the city of Saint John's attractiveness to outside investment. We need to do this to build more affordable and market-rate housing faster. This includes consideration and recommendations from staff to council around the following policy options (but not limited to) suggested by housing experts: -profit & Cooperative housing corporations with "right-of-first-refusal" around apartment sales -density developments around rapid transit and active transportation corridors ax increment financing (TIF) which is typically used for redevelopment or revitalization buildings -transit routes lusionary zoning policy. (In new builds or renovations, we apply the 10/10/10 rule which means 10% of the units must be accessible, 10% must be affordable, and 10% must have 3 bedrooms.) The timeline on this suite of recommendations would be 3-5 months to best prepare for budget 2023 and work plan 2023. MOTION CARRIED UNAMIOUSLY. Municipal Housing Entity Creation, Sept 26,2022 RESOLVED that the City Manager investigate the creation of a Municipal Housing Entity for the City of Saint John to implement the Affordable Housing Action Plan and any other initiative that may address the housing crisis in Saint John. MOTION CARRIES UNAMIOUSLY. BACKGROUND: On May 02, 2022 Council carried my previous motion to send a suite of housing policies to staff for them to consider how/if to implement or adopt these emerging best practices so that Saint John is able to build more units at a faster rate. Now, as of Nov 01, we are seeing municipalities and provinces begin to adopt some of these best practices rapidly. B.C. Housing Minister Ravi Kahlon has introduced legislation aimed at increasing small-scale, multi-unit housing in the province by forcing municipalities to change zoning rules to make it easier to build town homes, multiplexes and laneway houses.Generally, the requirements will allow a minimum of one secondary suite or one laneway home in all single-family or duplex residential zones. Within municipalities of more than 5,000 people, zoning will allow for three to four units in select areas on single-family or duplex lots, depending on lot size. A minimum of six units will be allowed in select areas zoned for larger single-family or duplex residential located close to transit stops with frequent service. "Municipalities covered by the legislation may permit additional density if desired, but cannot have bylaws that allow for fewer permitted units than the provincial legislation," reads a release from the Ministry of Housing. As well, public hearings will be phased out for rezoning applications that fall within official community plans (OCP). The province estimates the initiatives could create 130,000 new, small-scale multi-unit homes over the next decade. (CBC Article by Karin Larsen · CBC News · Posted: Nov 01, 2023) In light of this new information, I would suggest that we take the direction that has already been established by council and have the conversation this evening about moving forward with a similar approach that BC is taking. It is worth mentioning that this is not a policy for Vancouver, it is a British Columbia-wide approach and it demonstrates their willingness to align with the federal government's desires that Minister Sean Fraser has been championing as he rolls out the housing accelerator. These practices are being picked up by dozens of municipalities and entire provinces across Canada and Saint John should ensure we are on the leading edge of these changes to optimize our funding support potential and development attraction potential. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS: Discussions with Amy Poffenroth, PAC Members Matthew Daluz & Anne McShane ATTACHMENTS N/A /haahb /h…b/L\[ w9thw M&C No.2023-255 Report DateNovember 22, 2023 Meeting DateNovember 27, 2023 Service AreaGrowth and Community Services HerWorship Mayor Donna NoadeReardonandMembers of Common Council SUBJECT: LƓĭƩĻğƭźƓŭ wĻƭƚǒƩĭĻƭ ŅƚƩ .ǤΏƌğǞ 9ƓŅƚƩĭĻƒĻƓƷ ƚŅ ƷŷĻ /ƚƒƒǒƓźƷǤ {ƷğƓķğƩķƭ tƩƚŭƩğƒ AUTHORIZATION Primary AuthorActing Chief Administrative Chair of Growth CommissionerOfficerCommittee P.Bentley/Amy PoffenrothJ. Brent McGovernDeputy Mayor John B. PurintonMacKenzie RECOMMENDATION Growth Committee Recommends that Common Council approve an expenditure of $180,000 from the Community Services Reserve for resources associated with an up to 24-monthexpansion of the Community Standards Program as outlined in this report. EXECUTIVE SUMMARY th , 2023,multiple Councillors highlighted the need for additional by-law enforcement officers that enforce standards within our City. TheCommunity Standards Programis operated by one by-law enforcement officer who works to achieve these goals. Since 2022, the programhas experienced a significant caseload increase and would greatly benefit from additional resources. standards, staff is recommending the hiring of an additional by-law enforcement officer for up to 24 months. The new officer would allow the program to respond -law standards are being met, but also respond to the increased number of complaints received for unsightly premises and zoning infractions. Increasing staff for the program would improve neighbourhood aesthetics and standards in alignment with Council priorities and the 10-year strategic plan. PREVIOUS RESOLUTION - 2 - N/A REPORT The Community Standards Program focuses on issues that impact the aesthetics, enjoyment, and pride of a neighbourhood. The program works to address unsightly premises, zoning by-law issues, and general upkeep of properties. This key standards program enhances citizen quality of life, ensuring our citizens are provided with safe, beautiful, vibrant neighbourhoods that cultivate community pride. The program also improves the perception of neighbourhoods, which can encourage investment from developers leading to growth. Since implemented in 2019, the program has been a success. Operated by a single standards officer, the program resolves over 125 unsightly premise and zoning cases each year. These cases are primarily resolved by working with property owners to achieve voluntary compliance. As a result, formal enforcement measures rarely become necessary to resolve a case. However, in the rare cases where enforcement is necessary, staff can arrange cleanup of unsightly premises and can pursue fines when addressing zoning violations. Over the past two years, the program has seen a substantial increase in the number of incoming cases. Several factors have contributed to this, including population growth and implementation of the Integrated Customer Service Centre which streamlined the complaint submission process for citizens. Additionally, where over 400 cases have been resolved since program implementation, it is likely that more complaints are being submitted as citizens have greater confidence that a complaint will lead to results. Due to these and other potential factors, the rate at which new cases are being added has increased 70% in 2022 and in 2023 when compared to prior years. As a result, more cases are being added than can be addressed with current capacity and the overall caseload has reached record levels. The caseload can no longer be handled by just one officer; the program would benefit from additional resources. Staff is recommending that another standards officer be added which would double the capacity of the program. Doing so would allow for gradual reduction of the caseload down to normal levels and ensure there is capacity to address the increased number of incoming cases. If this recommendation were approved, it would allow this key standards program to have a greater impact in our communities. Further, staff commits to returning to report on measured outcomes of the expanded service for 2026 budget consideration. In alignment with the 10-year strategic plan, improving the Community Standards Program will provide our citizens with safer, aesthetically pleasing neighborhoods that cultivate community pride. STRATEGIC ALIGNMENT - 3 - The Belong priority focuses on enhancing quality of life, ensuring community safety, and cultivating community pride by providing our citizens with safe, clean, Community Standards Program directly addresses those needs by enforcing general community standards. The Grow priority focuses on both population and economic growth with the goal annually. By enforcing by-law standards, the Community Standards Program improves the perception and livability of neighbourhoods, which can encourage investment from residential and commercial developers primary development area. SERVICE AND FINANCIAL OUTCOMES The proposed enhanced service would require additional staff to augment the By increasing the level of service provided by this program, the City will experience safer, aesthetically pleasing, more vibrant neighborhoods that cultivate community pride. The up to 24-month service expansion would cost $180,000, which is proposed to The Reserve currently has $585,000 in the fund; if this service enhancement is approved, there will be $405,000 remaining in the reserve. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS Presentation law Enforcement - Growth CommitteeNovember 21, 2023 of the Community Standards Program Increasing Resources for By ƭ ƒ ğ Ʃ Officer ŭ Program ƚ Ʃ law Enforcement - t By Ļ Community Standards ĭ Ɠ ŭ ğ Ɠ ź ź ƌ ĭ Ʀ Ʃ ǒ ƒ ƚ ƚ ƭ / Ļ ƭ w ķ Ʒ Ʃ Ɠ ğ Pilot Program** Ļ ķ Manager of the Ʃ Buildings ProgramBuildings ProgramBuildings Program Ɠ Ʃ 1 additional staff for ğ **Community Enhancement ǒ Dangerous and Vacant Dangerous and Vacant Dangerous and Vacant Ʒ / { Ǥ Ʒ ź Ɠ ǒ ƒ ƒ ƚ Manager of Community Standards Compliance Programs / Inspector Pilot Program** Minimum Property Standards Program Property Standards 2 Minimum Property Standards Inspectors **Community Enhancement 1 additional Minimum Zoning Dog Control Pits and Quarries Unsightly Premises Mobile Home Parks law Enforcement Officer - By Community Standards Program Responsible for enforcement of standards for Questions? /haahb /h…b/L\[w9thw M&C No. 2023-267 Report DateNovember 21, 2023 Meeting DateNovember 27, 2023 Service AreaGrowth and Community Services Her Worship Mayor Donna NoadeReardon and Members of Common Council SUBJECT:NorthEndNeighbourhoodPlanGrantApplication OPEN OR CLOSED SESSION Thismatteristobediscussedinopensession. AUTHORIZATION Primary AuthorActing Commissioner/ChiefGrowth Committee DepartmentHead AdministrativeActing Vice Chair Officer JenniferAmyPoffenroth/DavidJ.Brent Deputy Mayor John Dobbelsteyn KirchnerMcGovernMacKenzie RECOMMENDATION ThatCommonCouncil: 1.Direct the Chief Administrative Officer to develop a sustainable North EndNeighbourhood Plan that will include sustainability goals, specific targets,actions,andanimplementationandmonitoringstrategy;and, 2.Allocate $200,000 from the Growth Reserve toward the development of theNorthEndNeighbourhoodPlanandin-kindcontributionsinstafftime toward the cost of this initiative. 3.DirecttheChiefAdministrativeOfficertosubmitafundingapplicationto the Federation of Canadian Municipalities (FCM) for the North End NeighbourhoodPlan andthatthe Mayor and Clerkbeauthorizedtosign any required documents ancillary to the application. EXECUTIVESUMMARY Since the successful completion and initial implementation of the Central Peninsula Secondary Plan, Council has prioritized the development of a North End Neighbourhood Plan to continue the goal of creating detailed plans within prioritize and coordinate reinvestment, growth and transformation in these communities.Asidentifiedin10YearStrategicPlan,thedevelopment of this new neighbourhood plan in the North End is intended to commence in early 2024 with completion anticipated in mid-2025. In preparation for the development of this Plan, staff has identified a funding opportunity through the Federation of Canadian Municipalities Green Municipal Fund. The recommendations presented in this report are required to facilitate the funding application. PREVIOUS RESOLUTION DƩƚǞƷŷ /ƚƒƒźƷƷĻĻ wĻƭƚƌǒƷźƚƓͲ bƚǝĻƒĬĻƩ ЋЊͲ ЋЉЋЌ Growth Committee Recommends that Common Council: 1. Direct the Chief Administrative Officer to develop a sustainable North End Neighbourhood Plan that will include sustainability goals, specific targets, actions, and an implementation and monitoring strategy; and, 2. Allocate $200,000 from the Growth Reserve toward the development of the North End Neighbourhood Plan and in-kind contributions in staff time toward the cost of this initiative. 3. Direct the Chief Administrative Officer to submit a funding application to the Federation of Canadian Municipalities (FCM) for the North End Neighbourhood Plan and that the Mayor and Clerk be authorized to sign any required documents ancillary to the application. STRATEGIC ALIGNMENT Common Council adopted a set of Priorities for 2021-2026. The development of a Neighbourhood Plan promoting sustainability goals and smart growth align and goals. These include priorities such as promoting population growth, growing our property tax base, and strengthening and improving the quality of life of our neighbourhoods. REPORT CONTEXT After the adoption and initial implementation of the Central Peninsula Secondary Plan, Council identified the North End as the new priority for neighbourhood planning. The North End Neighbourhood Plan will be a strategic, living document intended to support growth and reinvestment within the Plan boundary, including the Old North End neighbourhood. In anticipation of the commencement of this plan, Community Planning has begun to focus on initial action items that can support the start of the project in 2024. This included the shifting of the Beautification Grant Program from the Central Peninsula to the North End to coincide with the project launch and the search for funding opportunities to support the plan development. This report identifies the required resolutions of Council needed to support the funding application for the Federation of Canadian Municipalities Green Municipal Fund. BACKGROUND Neighbourhood or Secondary Plans provide a framework for growth, revitalization and development within specific geographic areas. These plans detailed planning direction for the specific geographic areas. Each Neighbourhood Plan will share certain commonalities such as land use and development frameworks, but each plan will vary greatly based on the strengths and opportunities apparent for each neighbourhood and will require unique and specific changes to other existing Plans and By- ANALYSIS Staff has identified the Green Municipal Fund, operated by the Federation of Canadian Municipalities, as a funding opportunity for the development of this Plan. This Fund was utilized previously to support the creation of the Central Peninsula Secondary Plan. The Fund supports the creation of land use plans that establish a vision and priority actions that support sustainable development at a neighbourhood-scale. Included in this is a sustainable development vison that incorporates not only environmental but also social and economic objectives and touches on areas such as land use, and sustainable transportation. The Green Municipal Fund provides funding for 50% of eligible costs up to a total of $175,000. As identified in the provided recommendations, $200,000 has been identified as the city contribution toward the plan development, in addition to considerable in-kind contributions representing staff time. CONCLUSION The proposed recommendations are required to facilitate the submission of a funding application which will provide additional investment for the development of the next Neighbourhood Plan. As outlined in the report, the development of the North End Neighbourhood Plan is intended to commence in early 2024 with an estimated 18-month development timeline. The additional funding will help supplement the $200,000 budgeted by the City, in addition to the contribution of staff time and resources. SERVICE AND FINANCIAL OUTCOMES The development of the North End Neighbourhood Plan has been identified as a priority in 10-Year Strategic Plan and has been identified as a 2024- 2025 initiative for the Growth and Community Services Department. $200,000 in funds has been previously allocated in the 2023 Operating Budget for the completion of the plan. However, as a result of workplan adjustments, the start of the plan development was shifted to 2024. The $200,000 allocated for the North End Plan in 2023 will be placed in the Growth Reserve at the end of 2023 with the approval of Council which will cover this cost therefore it is being recommended that the $200,000 be allocated from the Growth Reserve for the plan development in 2024. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The recommendations were prepared in consultation with the broader Growth and Community Planning Service Areas, the Finance Department and the CAO. ATTACHMENTS Attachment 1 North End Secondary Plan Update COMMON COUNCIL REPORT M&C No.2023-260 Report DateNovember 22, 2023 Meeting DateNovember 27, 2023 Service AreaStrategic Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: Finance Committee 2023 Fall Debenture Issue AUTHORIZATION Primary AuthorCommissioner/Dept. Chief Administrative Chair of the Finance HeadOfficerCommittee Craig LavigneKevin FudgeJ. Brent McGovernCouncillor Gary Sullivan RECOMMENDATION The Finance Committee recommends Common Councilendorse the following resolution. RESOLVED that occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvementsthat the City of Saint John proposes issue of the following debentures to be dated on or after December 12, 2023: GENERAL FUND 10 years Transportation $750,000 Recreation and Culture$5,250,000 TOTAL $6,000,000 UTILITY FUND 5 years Refinance Debenture AZ-12 2008 $875,000 EXECUTIVE SUMMARY The purpose of this report is to seek Common Council approval to issue internal debentures to borrow funds for General Capital projects approved by Council and for the Utility fund that has an existing debenture that matured and requires refinancing. Staf reserve funds, rather than the traditional route of borrowing through the New - 2 - Brunswick Municipal Finance Corporation. The City will be able to redirect the interest paid on debentures directly back to itself. The estimated savings for both Utility and General Fund will amount to approximately $1.672M over the term of the debentures, along with additional savings for the General Fund, by borrowing over 10 years rather than the traditional 15-year term. PREVIOUS RESOLUTION Finance Committee November 22, 2023 RESOLVED that occasion having arisen in the public interest for the following Public Civic Works and needed Civic Improvements that the City of Saint John proposes issue of the following debentures to be dated on or after December 12, 2023: GENERAL FUND 10 years Transportation $750,000 Recreation and Culture $5,250,000 TOTAL $ 6,000,000 UTILITY FUND 5 years Refinance Debenture AZ-12 2008 $875,000 REPORT The purpose of this report is to seek Common Council approval to borrow funds for Capital projects approved by Council and for the Utility fund that has an existing debenture that requires refinancing. Staff are seeking to borrow these funds by issuing debentures to itself using reserve funds, rather than the traditional route of borrowing through the New Brunswick Municipal Finance Corporation. The City will be able to redirect the interest paid on debentures directly back to itself. The estimated savings for both Utility and General Fund will amount to approximately $1.672M over the term of the debentures, along with savings for the General Fund, by borrowing over 10 years rather than the traditional 15-year term. The strategy of building reserves has allowed the City the flexibility to build enough capacity to be able to borrow from itself while continuing to contribute to reserve balances. The 2024 General Fund Operating budget includes $3.7M contribution to Capital Reserves. The interest paid on the debenture will allow the reserves to earn approximately double the rates earned based on bank rates. - 3 - The interest is based on the actual rates used on the most recent debentures issued by the Province this fall. Additional savings the City will receive on the debenture discount that occurs when debentures are received which can be approximately 1% of the value of the debenture. The following is the summary of borrowing. GENERAL FUND 10 years Transportation $750,000 Recreation and Culture $5,250,000 TOTAL $ 6,000,000 UTILITY FUND 5 years Refinance Debenture AZ-12 2008 $875,000 The estimated balances in General Fund Capital Reserves are approximately $24.85M and $10.89M in the Utility Fund Capital Reserves. Conclusion In conclusion, the recommendation of issuing internal debentures to fund Capital borrowing will save taxpayers/rate payers approximately $1.672M in interest paid. The financial policies that have been put in place have allowed the City to build reserves funds that have mitigated risk for the City but have now enabled the City to use these funds to pay for Capital through internal debentures. Staff are confident that the amount being borrowed from reserves can be achieved without any risk to future use of Capital reserves. STRATEGIC ALIGNMENT priority of PERFORM by ensuring the City is accountable for results in delivering public service by adhering to its plans, policies, procedures, and best practices. The recommendation also aligns with the Management Policy Section 6. SERVICE AND FINANCIAL OUTCOMES This report meets the financial policies and will provide significant saving in interest paid over the next 10 years. - 4 - Subsection 6.1 of the Debt Management Policy states, reserves as a source of funds for the internal financing of capital projects approved by Council. Any borrowing from reserve funds shall comply with Policy FAS- Subsection 8 of the Operating and Capital Reserve Policy entitled Temporary Borrowing from Reserves, states: internal financing is permitted, however the following conditions must be met: 8.1.1 Borrowing must not adversely affect the intended purposes of the reserve. 8.1.2 Borrowing must not be for purpose contrary to the Long-Term Financial Plan 8.1.3 A plan to repay the reserve within a reasonable timeframe is required and must be documented; and 8.1.4 Borrowing must be approved INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Staff brought this report to the Finance Committee on November 22, 2023 and addressed questions from Committee members. ATTACHMENTS Appendix 1 IFD 1 2023 General Fund Debenture Appendix 2 IFD 2 2023 Utility Fund Debenture Appendix 3 FAS 003 Capital and Operating Reserve Policy Appendix 4 FAS 006 Debt Management Policy DEBENTURE NO. IFD 1 - 2023 THE LOCAL GOVERNMENT OF THIS CITY OF SAINT JOHN, for value received, hereby acknowledges itself indebted and promises to pay to the registered holder, being the local government of the City of Saint John, GENERAL CAPITAL RESERVE FUND, the principal sum of SIX MILLION DOLLARS, $6,000,000.00, and to pay interest thereon at the following rates, such payments of principal and interest to be made from the 12 th day of December 2023, in accordance with the following schedule at the office of the City Treasurer of the Cty of Saint John: INTERESTPRINCIPAL BEFOREANNUALSEMI-ANNUALSEMI-ANNUAL TOTAL ANNUAL YEARRATE % *REPAYMENTPRINCIPAL INTEREST DUEINTEREST DUECHARGE December 12June 12December 12 $0.00 2023 $883,728.00 20245.245%$6,000,000.00$600,000.00$141,864.00$141,864.00 $852,258.00 20254.858%$5,400,000.00$600,000.00$126,129.00$126,129.00 $823,110.00 20264.616%$4,800,000.00$600,000.00$111,555.00$111,555.00 $795,414.00 20274.512%$4,200,000.00$600,000.00$97,707.00$97,707.00 $768,342.00 20284.511%$3,600,000.00$600,000.00$84,171.00$84,171.00 $741,276.00 20294.566%$3,000,000.00$600,000.00$70,638.00$70,638.00 $713,880.00 20304.647%$2,400,000.00$600,000.00$56,940.00$56,940.00 $685,998.00 20314.716%$1,800,000.00$600,000.00$42,999.00$42,999.00 $657,702.00 20324.782%$1,200,000.00$600,000.00$28,851.00$28,851.00 $629,010.00 20334.835%$600,000.00$600,000.00$14,505.00$14,505.00 *Bond interest rates are based on NBMFC Bond series issue CE Fall 2023 TOTAL$6,000,000.00$775,359.00$775,359.00$7,550,718.00 This debenture is issued under the authority of Chapter M-20 (1973) of the Acts of the Legislature of the Province of New Brunswick and the following Ministerial Orders or Orders In Council and Resolutions: O.I.C./M.O.O.I.C./M.O.RESOLUTION AMOUNTPURPOSENUMBERDATEDATE $750,000Transportation Services $5,250,000Recreation & Cultural Services ACTS OF ASSEMBLY, 52, VICTORIA , CHAPTER 27, SECTION 29, AND AMENDMENTS THERETO In testimony whereof, the Local Government has caused this debenture to be signed by its Mayor and countersigned by its Clerk and its corporate seal to be hereto affixed on theday of2023 MAYOR SEAL CLERK REGISTRAR'S CERTIFICATE This debenture is entered in the Debenture Registration Book of the above Local Government as of December12 th2023 REGISTRAR COMPTROLLER'S CERTIFICATE This debenture is authorized by Chapter M-20(1973) of the Acts of the Legislature of the province of New Brunswick and this certificate is endorsed hereon under the Municipal Debentures Act. Dated at Fredericton, NB this 12 thDay ofDecember 2023 COMPTROLLER, PROVINCE OF NEW BRUNSWICK DEBENTURE NO. IFD 2 - 2023 THE LOCAL GOVERNMENT OF THIS CITY OF SAINT JOHN, for value received, hereby acknowledges itself indebted and promises to pay to the registered holder, being the local government of the City of Saint John, UTILITY CAPITAL RESERVE FUND, the principal sum of EIGHT HUNDRED AND SEVENTY FIVE DOLLARS, $875,000.00, and to pay interest thereon at the following rates, such payments of principal and interest to be made from the 12 th day of December 2023, in accordance with the following schedule at the office of the City Treasurer of the Cty of Saint John: INTERESTPRINCIPAL BEFOREANNUALSEMI-ANNUALSEMI-ANNUAL TOTAL ANNUAL YEARRATE % *REPAYMENTPRINCIPAL INTEREST DUEINTEREST DUECHARGE December 12June 12December 12 $0.00 2023 $216,550.00 20245.245%$875,000.00$175,000.00$20,775.00$20,775.00 $207,370.00 20254.858%$700,000.00$175,000.00$16,185.00$16,185.00 $198,868.00 20264.616%$525,000.00$175,000.00$11,934.00$11,934.00 $190,790.00 20274.512%$350,000.00$175,000.00$7,895.00$7,895.00 $182,894.00 20284.511%$175,000.00$175,000.00$3,947.00$3,947.00 *Bond interest rates are based on NBMFC Bond series issue CE Fall 2023 TOTAL$875,000.00$60,736.00$60,736.00$996,472.00 This debenture is issued under the authority of Chapter M-20 (1973) of the Acts of the Legislature of the Province of New Brunswick and the following Ministerial Orders or Orders In Council and Resolutions: O.I.C./M.O.O.I.C./M.O.RESOLUTION AMOUNTPURPOSENUMBERDATEDATE $875,000Environmental Health Services ACTS OF ASSEMBLY, 52, VICTORIA , CHAPTER 27, SECTION 29, AND AMENDMENTS THERETO In testimony whereof, the Local Government has caused this debenture to be signed by its Mayor and countersigned by its Clerk and its corporate seal to be hereto affixed on theday of2023 MAYOR SEAL CLERK REGISTRAR'S CERTIFICATE This debenture is entered in the Debenture Registration Book of the above Local Government as of December 12 th2023 REGISTRAR COMPTROLLER'S CERTIFICATE This debenture is authorized by Chapter M-20(1973) of the Acts of the Legislature of the province of New Brunswick and this certificate is endorsed hereon under the Municipal Debentures Act. Dated at Fredericton, NB this 12 th Day ofDecember 2023 COMPTROLLER, PROVINCE OF NEW BRUNSWICK COMMON COUNCIL REPORT M&C No.2023-264 Report DateNovember 22, 2023 Meeting DateNovember 27, 2023 Service AreaStrategic Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: 2024GeneralFund Operating Budget AUTHORIZATION Primary AuthorCommissioner/Dept. Chief Administrative Chair of the HeadOfficerFinance Committee Craig LavigneKevin FudgeJ. Brent McGovernCouncillorGary Sullivan RECOMMENDATION It is recommended that Common Councilreflect upon the proposed2024General Fund Operating Budget, make all inquiries to staff and receive and file this report and presentation. EXECUTIVE SUMMARY The proposed 2024General Operating Budget waspresented to the Finance Committee on November 8th, 2023,andapproved at the meeting of Finance Committee on November 22nd,2023.The budget includes several service enhancements which has been produced based onstrategic priorities, master service plans, 10-year Strategic Plan, as well as on the principles, policies . The proposed 2024 General Operating Budget totals $187,800,682in annual spending, up5.93% year over year. The budget includes a property tax rate reduction of 4.0 cents, from $1.62 to $1.58 per $100 of assessed value. The budget also maintains the non-residential and heavy industrial property tax multiplierfor Commercial and Heavy Indu strategy on tax reform. PREVIOUS RESOLUTION Finance Committee Meeting November 22, 2023It is recommended that the Finance Committee approve the 2024GeneralFund Operating Budget and forward to the next meeting of Common Council for receive and file and endorse the following. - 2 - RESOLVED: 1. That the sum of $187,800,682 be the total Operating Budget of the City of Saint John for 2024 2. That the sum of $150,579,477 be the Warrant of the City of Saint John for 2024 3. That the tax rate for the City of Saint John be set at $1.58 4. That the City of Saint John set the property tax rate for Heavy Industrial Class at 1.7 times the residential rate. 5. That the City of Saint John set the property tax rate for Non-Residential Class at 1.7 times the residential rate. 6. That Management Professional Group receive a wage increase of 3.5% for 2024. REPORT The proposed 2024 General Operating Budget was presented to the Finance Committee on November 8th, 2023, and approved at the meeting of Finance Committee on November 22nd, 2023. The budget includes several service enhancements which has been priorities, master service plans, 10-year Strategic Plan, as well as on the principles, . The proposed 2024 General Operating Budget totals $187,800,682, up 5.93% year over year. The budget includes a property tax rate reduction of 4.0 cents, from $1.62 to $1.58 per $100 of assessed value. If approved by Council, the 2024 property tax rate would be reduced by a total of 20.5 cents or 11.5% reduction over the last three years. The budget also incorporates maintaining the tax strategy on tax reform. REVENUE Property tax assessment has increased based on assessment growth rate of 9.80% largely due residential tax base growth. The growth rate can be split between market adjustments at 9.08% and new construction of 0.72%. The combination of a tax rate of 1.58 and the increased property tax assessment results in an increase in annual property tax revenue for the City of $8,474,067 or 5.96% over the previous year. The annual Core funding & equalization grant (unconditional grant) saw a reduction of $1,547,853 or -11.2%. This reduction will be partially offset by the increase in the Regional Service Grant of $463,010. Revenue also includes $1,200,000 from Saint John Energy in relation to the benefits derived from the Burchill Wind Farm project, along with a carry forward surplus of $2,335,841 from 2022. Also included is $1,300,000 in transfers from - 3 - the operating and community service reserve to fund three temporary bylaw officers, $50,000 additional grant, $250,000 to fund Industrial Parks with the additional allocation of funds to be determined. Own source revenues are budgeted at $17,572,146 which is an increase of 12.035% over last year. This increase is largely due to an expected increase in interest revenue due to rising interest rates as well as partly due to increases in rates for off-street parking, residential parking permits and various bylaw infractions. EXPENDITURES Overall expenditures are up year over year by $10,513,182 or 5.93%. Approximately 44% of this increase is due to wages and benefits, which is compliant with the wage escalation policy at an increase of $4,611,182 or 4.95% over previous year. Goods and Services are increasing by $5,852,000 or 5.59% and the increase is due to several factors such as inflationary increases in fuel ($395K), roads ($1.06M), fleet parts ($352K) and insurance ($160K). There is an increase in assessment charge due to an overall increase in the tax assessment. Under the receive an increase of ($883K) due to the increase in its operating grant and reduction in debt. Capital from operating increased by $1,150,000 and aligns with the Long-Term Financial Plan stretch targets. Finally, the budget includes a transfer of $3,000,000 to the Capital reserve to recreation facility. Council Priorities/Strategic Plan/Service Delivery The 2024 budget addresses multiple elements of the 10-year strategic plan, Council Priorities, and addresses service delivery. The following list are highlights from the various service areas which have one time funding and recurring expenditures. Parks & Recreation Continued funding of Council catalytic Recreation Facility with transfer of $3 million into a capital reserve (bringing balance to $6 million). Funding to complete a recreation user fee review ($60K). New casual position and reallocation of existing staff to enhance maintenance of Rockwood Park, Harbour Passage, Reversing Falls and various other parks. Saint John Transit Significant increase in the operating grant to Saint John Transit, with an increase of $1.02 million or 18.13% year over year to fund service objectives. - 4 - Street Cleanliness: New casual position and reallocation of existing staff which will provide the following service enhancements: o Increase curbside & sightline mowing. o Enhanced mowing in unsightly areas in dense neighborhoods & heavily travelled arterials. o Enhanced street sweeping for uptown areas and for bike lanes. New full-time position to move forward backlog of capital, maintenance and strategic projects & to support the development of a City 10 Year Capital Plan. New full-time position and 2 new casual positions to support Human Resources development of a 10-year work force and labour relations strategy as well as to support the implementation of Safety Audit recommendations. Funding for 3 additional bylaw enforcement officers as a pilot program in community standards, dangerous buildings, and by-law enforcement. support communications. Saint John Industrial Parks: Dedicated full time position for Industrial Parks which will free up and result in a dedicated Contract Management Position. Industrial Parks budget set at $558K which includes additional $250K to start up Industrial Parks and implement business plan and vision. Community Support: New position in budget for community coordination support in East Saint John. $15K in funding for Council Discretionary Fund to support small community initiatives. $50K contribution to the Sophia Recovery Center Implementation of the homelessness strategy in partnership with the Province. Fiscally Responsible: 4 Cent Reduction in the tax rate $500K increase in pay as you go to support additional capital spend in 2024 capital budget. Debt management plan targets met (Debt Reduced) - 5 - Traffic Safety Enhancements $75K increase in goods and services to support new traffic engineer ability to move forward with projects. Funding of $500K for a future roundabout in accordance with Move SJ. Review of rail traffic regulations to aid in advocacy efforts with other levels of government. The investments being made maintain existing service levels but also support the priorities of council, follow various plans, and address social issues and meeting the targets and principles of the long-term financial plan. Aligning with Long Term Financial Plan The budget follows 4 key financial values set out in the long-term financial plan: 2024 budget is a structurally balanced budget. Borrow Wisely the budget includes principal and interest charges of $15.42M The city continues to reduce debt and increase pay as you go and is on track with its Debt Management Plan. Save your money for a rainy day The budget includes $3.7M in capital reserves to address several Council priorities, avoiding new debt and continuing a culture Take control of your expenses before they take control of you the 2024 CONCLUSION In conclusion, the proposed 2024 General Fund Operating Budget continues to s long term strategic financial objectives. This budget vulnerability, and is sustainable. The budget also balances the financial objectives of the long-term plan while balancing the priorities of Council along with the 10-year strategic plan. STRATEGIC ALIGNMENT The proposed 2024 priorities, the 10-ans, and strategic operational plans. - 6 - SERVICE AND FINANCIAL OUTCOMES See enclosed 2024 General Fund Operating Budget INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS , all Service Areas, Members of Finance Committee and Common Council. ATTACHMENTS 1. Appendix A 2024 Operating Fund Operating Budget 2. Appendix B 2024 Operating Budget Presentation The City of Saint John 2024 General Fund Operating Budget 20242023 BudgetBudget $$ Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Surplus 2nd Year Previous Year 2,335,841 1,753,145 Transfer from Operating Reserves 1,330,000 800,000 Growth & Community Services 4,505,063 4,327,812 Public Works & Transportation Services 6,378,970 5,599,798 Public Safety Services 1,992,113 1,976,432 Utilities & Infrastructure Services 316,000 317,000 Strategic Services 4,380,000 3,178,518 Corporate Services - 285,000 Saint John Energy Benefits 1,200,000 1,012,000 Total Revenues 1 87,800,682 1 77,287,500 Expenditures Growth & Community Services 19,407,491 18,580,739 Public Works & Transportation Services 45,457,077 41,715,344 Public Safety Services 62,044,481 59,633,669 Utilities & Infrastructure Services 7,357,463 6,994,893 Strategic Services 8,610,102 7,917,074 Corporate Services 8,295,166 7,443,379 Other Charges 36,628,901 35,002,402 Total Expenditures 1 87,800,682 1 77,287,500 Surplus (Deficit) - - The City of Saint John 2024 General Fund Operating Budget 20242023 BudgetBudget $$ Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Surplus 2nd Year Previous Year 2,335,841 1,753,145 Transfer from Operating Reserves 1,330,000 800,000 Growth & Community Services 4,505,063 4,327,812 Public Works & Transportation Services 6,378,970 5,599,798 Public Safety Services 1,992,113 1,976,432 Utilities & Infrastructure Services 316,000 317,000 Strategic Services 4,380,000 3,178,518 Corporate Services - 285,000 Saint John Energy Benefits 1,200,000 1,012,000 Total Revenues 1 87,800,682 1 77,287,500 Expenditures Growth & Community Services Growth & Community Planning Services 1,826,081 1,791,586 Development Services 240,600 220,600 Development Engineering 369,657 350,328 Community Development 783,064 608,695 Animal Control 109,250 109,250 Dangerous and Vacant Building Program 468,954 374,428 Minimum Property Standards 492,521 375,506 Heritage Conservation Service 202,480 203,654 Cultural Affairs 139,453 129,827 Other By-Laws 297,303 356,103 Permitting & Inspection Services 1,412,306 1,181,614 Regional Economic Development Agency 3,087,500 3,093,000 Market Square 2,250,000 2,250,000 Saint John Trade & Convention Centre 317,066 390,186 Imperial Theatre 308,048 295,714 Saint John Aquatic Centre 421,418 521,281 Saint John Arts Centre 195,223 178,408 TD Station 491,949 478,246 Library 489,909 487,597 City Market 1,188,449 1,144,015 The City of Saint John 2024 General Fund Operating Budget 2024 2023 BudgetBudget $$ Growth & Community Services (Continued) Arts & Culture Board 70,000 70,000 Public Art Maintenance & Repair 16,000 16,000 Remembrance Day 3,500 1,500 New Year/Canada Day Celebrations 50,000 40,000 PRO Kids 130,759 109,693 Succeed & Stay 165,118 92,785 Local Immigration Partnership 93,785 86,424 Carleton Community Center 190,700 190,700 Loch Lomond Community Center 45,000 45,000 North End Community Center 190,313 174,876 Recreation Programming 720,239 666,282 Neighbourhood Development 172,000 170,000 YMCA - Contracted Services 157,560 157,560 Boys and Girls Club - Contracted Services 145,887 145,887 Unspecified Grants 284,000 234,000 Affordable Housing Strategy 217,660 105,719 Lifeguards 199,410 195,500 Play SJ 45,000 45,000 Lord Beaverbrook Rink 167,764 167,392 Building Incentive Reserve 350,000 350,000 Regional Services Commission 343,299 176,383 Community Services Reserve 558,266 800,000 Total Growth & Community Development Services 1 9,407,491 1 8,580,739 Public Safety Services Fire Rescue and Suppression Service 24,274,689 23,591,356 Fire Training 10,437 1,319 Technical Rescue Response 52,119 46,925 Hazardous Materials 74,774 69,984 Fire Prevention 926,219 908,059 Fire Investigation 68,520 66,123 Emergency Management Services 356,233 360,216 Water Supply and Hydrants 2,500,000 2,500,000 Public Safety Communications Centre 3,184,017 2,894,857 Street Lighting 1,060,000 1,060,000 Saint John Police Commission 29,537,474 28,134,830 Total Public Safety Services 62,044,481 59,633,669 The City of Saint John 2024 General Fund Operating Budget 2024 2023 BudgetBudget $$ Public Works & Transportation Services Snow Control Streets 5,592,712 5,601,737 Street Cleaning 1,641,956 1,605,543 Utility Cuts 1,506,716 919,782 Street Services - Surface Maintenance 8,445,799 7,448,639 Snow Control Sidewalk 1,158,927 1,034,591 Sidewalk Maintenance 913,129 712,014 Pedestrian & Traffic Management Service 2,555,863 2,343,221 Solid Waste Management 4,082,708 3,830,567 Landscape - Parks & Open Spaces 2,182,304 2,095,731 Rockwood Park 527,829 405,699 Urban Forestry 414,439 336,497 Saint John Horticultural Association 60,000 50,000 Arena Operation & Maintenance 1,501,504 1,375,297 Sportsfield Operation & Maintenance 1,294,245 1,228,942 Other Facilities Operation & Maintenance 461,845 548,513 Transit Debt 1,609,000 1,746,105 Transit Subsidy 6,651,541 5,630,640 Fleet Stockroom 363,333 354,448 Stormwater Rural 1,799,192 1,844,465 Parking Administration 953,960 942,723 Peel Plaza Parking Garage 405,697 389,616 Market Square Parking Garage 154,283 115,881 Off Street Parking 1,180,095 1,154,693 Total Public Works & Transportation Services 4 5,457,077 4 1,715,344 The City of Saint John 2024 General Fund Operating Budget Utilities & Infrastructure Services Engineering 1,388,105 1,252,328 Carpenter Shop 400,977 371,482 Facilities Management 1,633,135 1,579,996 City Hall Building 1,021,696 1,014,205 GIS 442,364 413,258 Stockroom 220,396 246,122 Stormwater Urban 2,250,789 2,117,502 Total Utilities & Infrastructure Services 7 ,357,463 6 ,994,893 Strategic Services Finance 1,413,726 1,250,757 Assessment 1,837,897 1,701,756 Supply Chain Management 446,624 449,075 Information Technology 3,782,930 3,511,071 Corporate Planning 337,961 316,055 Insurance 215,965 138,360 Liability Insurance 575,000 550,000 Total Strategic Services 8 ,610,102 7 ,917,074 Corporate Services City Manager's Office 701,584 779,271 Mayor's Office 161,579 225,837 Common Council 651,458 602,503 Common Clerk 742,413 642,779 Human Resources 2,379,426 1,942,089 Legal Department 1,150,316 1,136,916 Real Estate 186,004 177,086 Saint John Industrial Parks 558,501 170,763 Barge Terminal 25,000 25,000 Customer Service 993,065 999,115 Corporate Communications 527,882 516,634 External Relations 217,937 225,386 Total Corporate Services 8 ,295,166 7 ,443,379 Other Charges Fiscal Charges 15,420,429 15,685,605 Landfill Closure 300,000 300,000 Special Pension Contributions 10,225,000 9,460,000 PILT Adjustment 48,453 - Transfer to Capital Reserves 3,700,019 3,771,797 Transfer to Operating Reserves 135,000 135,000 Capital from Operating 6,800,000 5,650,000 Total Other Charges 3 6,628,901 3 5,002,402 Total Expenditures 1 87,800,682 1 77,287,500 Surplus (Deficit) - - The City of Saint John 2024 Operating Fund Budget by Object 20242023 Proposed BudgetApproved Budget $$ Revenues Property Taxes 150,579,477 142,105,410 PILT Adjustment - 64,323 Equalization & Unconditional Grant 13,773,579 15,321,432 Regional Services Grant 1,009,640 546,630 Saint John Energy Benefits 1,200,000 1,012,000 Surplus 2nd Previous Year 2,335,841 1,753,145 Permits & Licenses 1,221,914 1,124,754 Rentals & Fees 1,567,998 1,582,979 Inter-fund Charges 1,900,000 1,900,000 Market Square Parking 1,503,000 1,350,000 Meter Violations & Summonses 445,000 290,000 Parking Meters 887,000 783,000 Traffic By-Law 492,800 362,300 Fines 25,000 25,000 Extra Duties 70,000 100,000 Training 70,000 70,000 Contributions from Others 1,002,866 889,244 Partnerships 241,255 195,000 Emergency Dispatch 1,246,300 1,240,432 Utility Cuts 955,391 860,713 Interest Income 2,000,000 750,000 Internal Services 182,000 252,000 Insurance Proceeds 20,000 20,000 Accommodation Levy 1,250,000 1,193,000 Other Miscellaneous Revenues 906,593 1,082,143 Saint John Industrial Parks - 260,000 Barge Terminal - 25,000 Peel Plaza Parking Garage 366,000 301,500 Off Street Parking 1,219,029 1,027,495 Transfer from Operating Reserve 1,330,000 800,000 Total Revenues 187,800,682 177,287,500 Expenditures Salaries & Benefits Salaries 66,573,743 63,701,132 Overtime/Other Personnel Costs 2,769,576 2,844,773 Fringe Benefits 18,153,230 17,104,461 Pension 10,225,000 9,460,000 TotalWagesandBenefits 97,721,548 93,110,366 The City of Saint John 2023 Operating Fund Budget by Object 20242023 Draft BudgetApproved Budget $$ Goods & Services General Services 952,499 522,594 Insurance 1,385,749 1,225,768 Professional Services 2,574,542 2,151,320 Other Purchased Services 2,536,741 2,393,527 Repairs & Maintenance 2,306,666 1,935,225 Other Purchased Goods 1,533,792 1,295,930 Roads 5,263,200 4,199,850 Tipping Fees 1,070,173 1,113,050 Property Taxes 1,428,556 1,391,324 Assessment Charge 1,837,897 1,701,756 Asset Purchases 1,091,598 1,017,048 Contracted Services 1,673,370 1,657,951 Postage 104,065 97,640 Inter-Fund Charges 3,547,000 3,553,508 Telephone 539,797 679,989 Radio 464,402 401,080 Building Incentive/Community Improvement Reserve 908,266 1,150,000 Fuel 3,728,454 3,332,974 Advertising 206,575 174,575 Travel, Conferences & Training 1,014,178 856,543 Commissionaires 586,830 489,018 Engineering 366,000 321,000 Cleaners & Janitors 208,740 243,820 Solid Waste Collection 190,435 127,700 Licenses & Software 460,215 497,210 Rentals - Buildings, Vehicles & Equipment 5,492,656 5,444,620 Asphalt 1,034,130 1,257,622 Parts 1,765,751 1,412,850 Apparel 245,011 214,692 Fuel Oil & Gas Oil 339,836 306,685 Salt & Sand 1,039,546 1,023,073 Electricity 710,004 685,863 Office Supplies 151,488 151,175 Operating & Safety Supplies 626,014 506,942 Water 155,750 167,950 Meals 237,757 166,305 The City of Saint John 2023 Operating Fund Budget by Object 20242023 Draft BudgetApproved Budget $$ Lumber, Paint, Chemicals & Cement 549,976 451,644 Tools & Hardware 98,334 102,362 Memberships 211,224 175,829 Receptions 126,800 115,268 48,764,015 44,713,280 Grants - Agencies, Boards & Commissions Grants 828,500 756,500 Transit Commission 8,260,541 7,376,745 Lord Beaverbrook Rink 167,764 167,392 Saint John Free Public Library 489,909 487,597 Regional Services Commission 343,299 176,383 Regional Facilities Commission 1,733,705 1,863,835 Regional Economic Development Agency 3,087,500 3,093,000 14,911,218 13,921,452 Fiscal Charges Interest 2,589,688 2,514,628 Principal Repayment 12,830,741 13,170,977 15,420,429 15,685,605 Other Charges Howes Lake Landfill 300,000 300,000 Capital from Operating 6,800,000 5,650,000 PILT Adjustment 48,453 - Transfer to Operating Reserves 135,000 135,000 Transfer to Capital Reserves 3,700,019 3,771,797 10,983,472 9,856,797 Total Expenditures 187,800,682 177,287,500 General Fund Surplus (Deficit) - - November 27, 2023 Common Council 2024 Draft General Fund Operating Budget profit - built rentals* - - $200,000 budgeted law Reform* - - Permitting*; and, - Urban Development Incentives ReviewMonitoring system for tracking plan indicatorsStrengthening of municipal plan policies related to housingNorth End Secondary Plan Community Improvement Plan and Infrastructure Roadmap Target increase in purposeUnlocking Midincentives*Capitalizing Affordable Housing*Leveraging Public and Underutilized Land*Zoning ByEInvestigating governance enhancements (i.e. municipal housing entity)* budgeted through HAF or Community Service Fund ooooooooooo Continue implementation of Action Plan priority action items commenced in 2023, including Deliver Rapid Housing Initiative project of 39 affordable units through nonintermediary Kaleidoscope Social Impact $14m Housing Accelerator Fund (HAF) Action Plan to expedite delivery of the 2022 Affordable Housing Action Plan initiatives: Affordable Housing Priorities 2024*contingent on HAF funding /haahb /h…b/L\[ w9thw M&C No.2023-265 Report DateNovember 22, 2023 Meeting DateNovember 27, 2023 Service AreaUtilities and Infrastructure Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: ЋЉЋЍ …ƷźƌźƷǤ CǒƓķ hƦĻƩğƷźƓŭ .ǒķŭĻƷ AUTHORIZATION Primary AuthorCommissioner/Dept. Chief Administration Chair of the HeadOfficerFinance Committee Craig LavigneIan FoganJ. Brent McGovernGary Sullivan RECOMMENDATION The Finance Committee recommends that Common Councilapprove the 2024 Utility Fund OperatingBudget and proceedwith first and second reading of the amendment to the Water and Sewerage By-Law, By-Law No. M-16. The following resolutionsare inorder provided Council is supportive of the recommended attached budget. It is commended that Common Council: 1. w9{h\[9 that the estimated revenue for the Water and Sewerage Utility for the year 2024in the amount of $52,189,421 2. w9{h\[9 that the estimate of expenses for the Water and Sewerage Utility for the year 2024in the amount of $52,189,421 3. Give first and second reading to the two Amendments to the Water & Sewerage By-Law attached to this report dated November 27, 2023 EXECUTIVE SUMMARY The 2024Utility Fund Operating Budget will represent the sixthyear in a row that will see no rate increase for ratepayers that use both water and sewer services. These ratepayers include both flat rate customers which will see the annual cost remain the same at $1,428 per year and metered customers will see no change in the cost per cubic meter and meter charges. - 2 - The budget also includes rates for the Industrial Raw Water customers who will see various levels of increases in the rates compared to the approved 2023 Industrial Raw Water rates. The Utility has continued to focus on all areas of its business to reduce costs in 2023. Rate stabilization has been achieved for rate payers for the past six years despite the Utility still experiencing declining revenues and increasing costs in several areas. PREVIOUS RESOLUTION Finance Committee Meeting November 22, 2023 It is recommended that the Finance Committee approve the 2024 Utility Fund Operating Budget and forward REPORT The 2024 Utility Fund Operating Budget will represent the sixth year in a row that will see no rate increase for ratepayers that use both water and sewer services. These ratepayers include both flat rate customers who will see the annual cost remain the same at $1,428 per year and metered customers will see no change in the cost per cubic meter and meter charges. tƚƷğĬƌĻ wĻǝĻƓǒĻ Overall potable revenue for 2024 is budgeted at $37,982,057 (2023- $37,550,00). The Utility has experienced a reduction in flat rate accounts over the past several years, however it anticipated the loss in customer accounts has leveled for 2024. Meter rate revenue is from metered customers and are largely commercial, manufacturing, malls, schools, restaurants, hotels, and apartment buildings. Meter revenues are anticipated to be $15,732,057 for 2024 which is an increase of 2.82% and is a result of a general increase in consumption and an industrial customer coming online for potable water. There is $750,000 budgeted in 2024 for the dredging of Lancaster Lagoon and is a carryover from 2023 due to delays in completing the work. This is a one-time cost that is not expected to reoccur for approximately a decade and therefore the one- time use of funds from the operating reserve is appropriate. The balance of revenues includes the fire protection levy, storm sewer levy, interest revenue, other revenue, and prior year surplus. Interest rate revenue is the large driver of the revenue increase due to rates anticipated to remain high for 2024. - 3 - tƚƷğĬƌĻ 9ǣƦĻƓķźƷǒƩĻƭ The Utility operating expenditures increased by $1,311,713 over 2023. Wages and benefits increased by $487,477 or 4.59% despite the general fund setting the wage escalation rate at 5.0%. The Utility has added funding for a new Safety Manager and will share 25% of the cost of the new project manager added by the General Fund. Expenditures include $750,000 budgeted for the Lancaster Lagoon large scale dredging, an operational project that is necessary before capital improvements to the Lagoon are made as part of the Utility Capital Program. Capital from operating also increase by $672,956 over 2023. The Utility still has a large amount of expenses that cannot reduced further to provide water and sewer services. Costs such as annual payments for the water treatment plant capital and operating, cost of operating water and wastewater pump stations, sewer treatment plants, debt payments, electricity, property taxes, chemicals and insurance are just some examples of areas that need to be funded to provide services. These costs along with several are subject to the inflation pressures being felt due to the economic environment. There are several initiatives that will be undertaken in the 2024 budget. There will be continued leak detection done water distribution system which may identify leaks to be repaired to improve water efficiency and maintain a highly reliable water system. The fire hydrant and paint program will continue into 2024 with approximately 25% of the 2,100 hydrants repainted and inspection of 35% of the hydrants. The budget includes, as mentioned earlier, significant investment in Lancaster Lagoon. There is funding in trenchless technology, an efficient and cost-effective repair solution as well as security upgrades at the three large wastewater treatment facilities. The budget includes $5,540,756 million in pay as you go (capital from operating). This will allow the Utility to complete its 2024 capital program without any borrowing. There has been a lot of success in obtaining funding for Capital projects as can be seen in the proposed 2024 Capital Utility Budget. The funding will allow the Utility to focus on climate change initiatives, sewer separation and the renewal of underground infrastructure in coordination with the General Fund. LƓķǒƭƷƩźğƌ wğǞ ‘ğƷĻƩ The Utility budget also includes the expenditures and revenues for the four customers who receive raw untreated water. The bylaw rates include. Operational cost to provide the service, Contributions to asset replacement/asset management, - 4 - Ratestabilizationreserves, New debt associated with the industrial system deliveringthe service, Previous debt associated with being a member of the water distribution system. In summary, the City set the rates to cover all operating costs associated with providing raw water to each customer, recover past debt associated with each system and include a charge for future asset replacement. There is also a charge to some customers to cover the cost of assets currently being replaced, along with funding to a rate stabilization reserve for each customer. Rates for each of the four customers are seeing various degrees of increases. Some of the increases are a result of lower than consumption estimates or higher cost of service. Overall, the consumption rates will increase for each customer as note below. /ǒƭƷƚƒĻƩ ЋЉЋЍ wğƷĻ ЋЉЋЌ wğƷĻ East Industrial Irving Oil 0.2974 0.2834 Irving Paper 0.0947 0.0896 West Industrial Irving Pulp & Paper 0.0835 0.0816 NB Power Coleson Cove 0.9526 0.9199 /ƚƓĭƌǒƭźƚƓ The sixth straight rate freeze for 2024 is a positive note for potable ratepayers particularly with the current economic environment and inflationary pressures. The Utility has continued to focus on cost reductions, continuous improvement, finding efficiencies, and process improvements in 2023, as well as debt management, leveraging of funds from other levels of Government and pay as you go (no borrowing) for all capital expenditures. The Utility will continue to focus on the various cost control initiatives. However, a major issue the Utility cannot control is its revenue base. As positive growth continues in the City, the Utility often bears a large cost for infrastructure related to growth, but will see very little revenue in comparison to the tax assessment the City receives. the Finance Committee, work has commenced on preparing for 10-year long-term financial plan and work on it will be completed in 2024. The document will provide the financial road map for the Utility. STRATEGIC ALIGNMENT The proposed 2024 priorities demonstrated though the commitment to address infrastructure risk - 5 - associated with climate change, focusing on its leak detection program that helps eliminate water waste. The Utility continues to find operational efficiencies through continuous improvement, focus on ensuring service objectives are being met and managing the finances of the Utility to achieve rate stabilization for rate payers. SERVICE AND FINANCIAL OUTCOMES See enclosed 2024 Utility Fund Operating Budget INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The by-Office (GCO) in accordance with the budget as was presented to the Finance Committee. This report was written in ATTACHMENTS 1. Appendix 1 2024 Utility Fund Operating Budget 2. Appendix 2 2024 Utility Fund Operating Budget Presentation Common Council 3. Appendix 3 Amendment to Water and Sewerage By-Law related to Industrial Raw Water Rates The City of Saint John 2024 Utility Fund Operating Budget 20242023 BudgetBudget $$ Expenditures Drinking Water Service Watershed Management 676,221 794,953 Water Treatment 9,122,364 8,768,620 Water Pumping & Storage 1,244,612 1,230,957 Transmission & Distribution 4,491,783 4,396,550 Customer Metering 712,794 720,634 Internal Charges 465,000 510,050 Other Charges 562,486 574,093 Debt Servicing 3,676,774 3,752,315 Capital from Operating 1,715,622 2,135,500 Total Drinking Water Service 22,667,655 22,883,671 Wastewater Service Wastewater Pumping 3,314,762 3,131,775 Wastewater Collection 3,110,344 3,039,799 Wastewater Treatment 6,225,206 6,054,322 Internal Charges 465,000 510,050 Other Charges 562,486 574,093 Debt Servicing 2,959,598 3,020,324 Capital from Operating 3,825,134 2,732,300 Total Wastewater Service 20,462,530 19,062,663 Industrial Water Service Watershed Management 695,930 668,245 Water Pumping and Transmission 2,869,275 2,157,068 Customer Metering 269,460 176,652 Debt Servicing 1,796,522 1,846,586 Transfer to Operating Reserves 1,118,631 895,516 Transfer to Capital Reserves 836,677 836,677 Capital from Operating 635,210 767,708 Total Industrial Water Service 8,221,705 7,348,452 Infrastructure Management Engineering Services 837,531 709,668 Total Expenditures 52,189,421 50,004,453 1 The City of Saint John 2024 Utility Fund Operating Budget 20242023 BudgetBudget $$ Revenues Flat Rate Accounts 22,250,000 22,250,000 Meter Rate Accounts 15,732,057 15,300,000 Industrial Raw Water Accounts 7,819,412 6,983,657 Fire Protection Levy 2,500,000 2,500,000 Storm Sewer Levy 945,000 925,000 Other Revenues 1,455,581 943,508 Transfer from Reserves 750,000 421,492 Previous Year's Surplus 737,371 680,796 Total Revenues 52,189,421 50,004,453 Annual Flat Rate - Water and Sewerage $1,428$1,428 Meter Rates:/Cu.m. Block 1 - First 100$1.9940$1.9940 Block 2 - Excess of 100$1.2700$1.2700 NOTE: Sewer Surcharge 80.35% of Water Charge IndustrialRawWaterRate:/Cu.M20242023 East Industrial Irving Oil$0.2974$0.2834 Irving Paper$0.0947$0.0896 West Industrial Irving Pulp and Paper$0.0835$0.0816 NB Power (Coleson Cove)$0.9526$0.9199 IndustrialRawWaterRate-Bi-monthlyfixedcharge East Industrial Irving Oil$36,488$27,057 Irving Paper$9,346$7,874 West Industrial Irving Pulp and Paper$67,023$53,094 NB Power (Coleson Cove)$1,687$1,322 2 straight year) th for flat rate customers or metered customers aggressive pay down and once again no new debt 2024 Potable Utility Fund Budget Context bƚ ƦƩƚƦƚƭĻķ źƓĭƩĻğƭĻ 2024 Flat Rate $1,428 per year (6Ongoing focus on significant cost reductions has led to rate stabilization and is allowing the Utility to mitigate the current economic pressures.Debt Reduction proposed for 2024 (2017 SCDWP last borrowing)Budget aligns with Wage Escalation Policy despite wage escalation rate set from growth in General Fund Revenue 2024 Potable Utility Fund Budget Context $432K - 2024 Utility Fund Budget Revenues Additional Potable Water to be supplied in 2024 for an industrial customer Overall Revenues are projected to increase $2.185M over 2023.Meter Revenue is the largest driver of the increase Industrial Raw Water increase by $835K to cover the increase cost in industrial expenditures.Other Revenue increase of $437K is largely due to an increase in interest revenue due to continued higher than normal interest rates.Transfer from Reserves used to cover that cost of Lancaster Lagoon Dredging that did no incur in 2023 Budget Expenditures $1.1M - Potable Overall Expenditures are projected to increase $1.65M over 2023.Largest driver of expenditures is the increase in Capital from Operating for Wastewater Capital projects The balance of cost increases largely relate to inflationary pressures. 2024 Utility Fund supply Clean water Safe, Rates of the industrial Water and 2 completion potable the Industrial Project. of the with Water achieved separation Background FullwasDrinking full the Council. water billed the delivering Common by following: have been management, Rates set system member of a rates 5 service, Water customers law being include the industrial - the by the with rates water via replacement/asset with law raw - provide water By reserves, to asset Industrial associated to raw Cost system. and Water industrial associated debt all Raw debt stabilization service, delivering 2020 of OperationalContributionsRateNewthePrevious distribution law rates are updated annually through Common Council. - Background Since costByIndustrial1.2.3.4.5. Paper & Ltd. Pulp Paper Oil Power Irving NB Irving Irving to to Common Rates to to following: by specificspecific the specificspecific set Water 4 of RateRate are Rate Rate each WaterWater rates Water Water for Raw Raw RawRaw Industrial law water - by raw via IndustrialIndustrial IndustrialIndustrial EastEastWestWest IndustrialCouncil 1.2.3.4. Background Ώ Ώ ЌЌ ĬǤĬǤ ΉƒΉƒ ǞğƷĻƩǞğƷĻƩ Rates Љ͵ЋВАЍЉ͵ЉВЍА υυ 3 ƩğǞƩğǞ ƩğƷĻƩğƷĻ ЋЉЋЍЋЉЋЍ 202 ƌğǞƌğǞ to /ğƌĭǒƌğƷĻķ/ğƌĭǒƌğƷĻķ 9 compared 2024 ƌğǞ Ώ ƌğǞ ĬǤ Ώ Ќ for Ќ ĬǤ Ήƒ System ǞğƷĻƩ БВЏ ǞğƷĻƩ ƩğǞ Rates Ќ υЉ͵Љ ƩğǞ υЉ͵ЋБЌЍΉƒ ΛCƌǒƒĻΜ \[Ʒķ͵ ЋЉЋ ƩğƷĻ ƩğƷĻ hźƌ ЋЉЋЌ tğƦĻƩ Industrial /ǒƩƩĻƓƷ LƩǝźƓŭ LƩǝźƓŭ /ǒƩƩĻƓƷ CalculatedEast Ќ Ώ Ќ Ώ ƒ ĬǤ ĬǤ Ήƒ ǞğƷĻƩ ǞğƷĻƩ Љ͵ВЎЋЏΉ Љ͵ЉБЌЎ υ υ 3 Rates ƩğǞ ƩğǞ ƩğƷĻ ƩğƷĻ ЋЉЋЍ ЋЉЋЍ 202 ƌğǞ ƌğǞ to /ğƌĭǒƌğƷĻķ /ğƌĭǒƌğƷĻķ 11 compared 2024 ƌğǞ ƌğǞ Ώ Ώ ĬǤ ĬǤ Ќ Ќ for Ήƒ Ήƒ System ǞğƷĻƩ ǞğƷĻƩ /ƚǝĻΜ БЊЏ ВЊВВ ƩğǞ ƩğǞ υЉ͵Љ υЉ͵ Rates Ќ Ќ tğƦĻƩ ε /ƚƌĻƭƚƓ Λ ЋЉЋ ЋЉЋ ƩğƷĻ ƩğƷĻ tǒƌƦ Industrial tƚǞĻƩ /ǒƩƩĻƓƷ /ǒƩƩĻƓƷ LƩǝźƓŭb. CalculatedWest /ƚƓĭƌǒƭźƚƓ 2024 Utility Fund Budget The Utility has continued to be aggressive in cutting costs, finding efficiencies and managing assets over the last 6 years.The cost cutting measures such as staff reduction, efficiency gains and optimization of operations has allowed for residential and commercial rates to be stabilized over the last 6 years.Utility faces risk due to increasing costs for goods and services with continued cost cutting measures without impacting the level of service.Revenue growth (through infills) and new commercial businesses is critical for the sustainability of rate stabilization. wĻĭƚƒƒĻƓķğƷźƚƓ Common Council approve the proposed 2024 Utility Fund 2024 Utility Fund Budget Recommendation Operating Budget and proceed with the first and second reading BY-LAW NUMBER M-16 ARRÊTÉ NO M-16 A LAW TO AMEND A BY-LAW RESPECTING WATER AND SEWERAGE Be it enacted by the Common Council of The City of Saint John as follows: The City of Saint John a décrété ce qui suit : A By-law of The City of Saint John entitled - Saint John intitulé « Arrêté concernant les réseaux enacted on the 7th day of June, A.D. 2004, is hereby amended as follows: modifié comme suit: 1 1 Lest abrogée et remplacée par E » ci-jointe. IN WITNESS WHEREOF The City of Saint John EN FOI DE QUOI The City of Saint John a fait has caused the Corporate Common Seal of the said apposer son sceau communal sur le présent arrêté City to be affixed to this by-law the ______ day of le ________ ___________________ 2023, avec __________________, A.D. 2023 and signed by: les signatures suivantes : _________________________________________ Mayor / Maire _________________________________________ City Clerk / Greffier de la municipalité First Reading - Première lecture - Second Reading - Deuxième lecture - Third Reading - Troisième lecture - Raw Industrial Water Customers and Rates Raw Water Infrastructure Rate per Rate Customer Cubic Stabilizing Metre ($) Reserve Bi- Monthly($) This user draws its industrial raw water 1. New 0.9526 1,687 through a 1500mm diameter concrete Brunswick intake pipe running from Ludgate Lake Power across Route 1 to the Coleson Cove Screen Building located at coordinates N 7355170.56 and E 2522389.97 just off of Route 1. Once through the screen building water passes through approximately 5,000m of 600mm diameter transmission main to ultimately make its way to the Coleson Cove generating station located at 4077 King William Road. This user draws its industrial raw water 2. Irving Pulp 0.0835 67,023 through a 1800mm diameter intake pipe and Paper and approximately 330m of 1800mm Limited diameter concrete pressure pipe originating from Spruce Lake leading to the Spruce Lake Screen building. The screen building is located at coordinates N 7357823.16 and E 2525290.60 and is just to the right of the eastern shore of Spruce Lake. Once through the screen building water passes through the Spruce Lake Transmission main to ultimately make its way to the Irving Pulp and Paper Mill located at 408 Mill Road. The Spruce Lake transmission main consists of approximately 7,500 m of 1500mm diameter concrete pressure pipe owned by City of Saint John and approximately 1,000m of 1370mm diameter concrete pressure pipe owned by IPP. This user draws its industrial raw water 3. Irving Paper 0.0947 9,346 through a 1200mm diameter intake pipe Inc. originating from Latimer Lake leading to the Latimer Lake control valve chamber. Once through the control valve chamber, water passes through approximately 275m of 1500mm diameter reinforced concrete pipe to ultimately discharge into Eldersley brook. Eldersley Brook recharges the Silver Falls watershed. Irving Paper has a private intake, screen and chlorination building located at Silver falls. From there the water eventually makes its way to Irving Paper located at 435 Bayside Drive. Multiple raw water transmission mains 4. Irving Oil 0.2974 36,488 deliver raw water from Latimer Lake to Limited other transmission piping near the Lakewood Heights pump station for use by potable and industrial users. Irving Oil Limited draws its industrial raw water from two separate connections to the above mentioned transmission mains prior to their connection to the Loch Lomond Drinking Water Treatment Facility. The first raw water connection to the transmission system near the Lakewood Heights Pumping Station delivers raw water to a chamber located at Champlain Heights through approximately 2,500m of 600mm HDPE relined cast iron raw water transmission main to ultimately make its way to the Irving Oil Refinery located at 340 Loch Lomond Road. The second connection to the above transmission systems is a 600mm PVC Raw water transmission main, approximately 3,000m delivers raw water along Hickey Road to a chamber located at Champlain Heights. From there raw water is delivered through approximately 450m of 500mm raw water transmission main along Commerce Drive to ultimately make its way to the Irving Oil Refinery located at 340 Loch Lomond Road. Notes: a) At between approximately 3 to 5 year intervals, the city will undertake industrial raw water rate studies for purposes of reassessing rates and rate structures. b) Rate Stabilizing Reserve will be reviewed annually as part of the yearly rate setting exercise with the intent of holding approximately 7 months of operating costs in the rate stabilizing reserve at any given time. Annexe « E » Infrastructure Taux au La réserve de brute mètre cube stabilisation ($) des tarifs Tari bimensuel($) Cet utilisateur puise son eau brute industrielle 1. Énergie 0,9526 1,687 Nouveau- 1 500 mm de diamètre qui, traversant la route 1, Brunswick va du lac Ludgate au bâtiment de dégrillage de Coleson Cove situé aux coordonnées N 7355170.56 et E 2522389.97, à proximité de la route 1. Une fois sortie du bâtiment de de conduite principale de 600 mm de diamètre pour finalement se rendre à la centrale de Coleson Cove, située au 4077, chemin King William. Cet utilisateur puise son eau brute industrielle 2. Irving 0,0835 67,023 Pulp and diamètre vers un tuyau sous pression en béton Paper de Limited 330 m environ provenant du lac Spruce et menant au bâtiment de dégrillage du lac Spruce. Le bâtiment de dégrillage est situé aux coordonnées N 7357823.16 et E 2525290.60, juste à droite de la rive est du lac Spruce. Une par la conduite principale du réseau de transport du lac Spruce pour finalement se rendre à chemin Mill. La conduite principale de 7 500 m de conduite sous pression en béton de 1 500 mm de diamètre appartenant à la ville de sous pression en béton de 1 370 mm de diamètre appartenant à IPP. 3. Irving Cet utilisateur puise son eau brute industrielle 0,0947 9,346 Paper Inc. diamètre provenant du lac Latimer et menant à la chambre de vannes de régulation du lac Latimer. Une fois sortie de la chambre de 275 m de tuyau en béton armé de 1 500 mm de ruisseau Eldersley. Le ruisseau Eldersley recharge le bassin versant de Silver Falls. Irving de dégrillage et de chloration situé à Silver Bayside. De multiples conduites principales de transport 4. Irving Oil 0,2974 36,488 Limited situées près de la station de pompage de Lakewood Heights pour être utilisées par des Oil Limited tire son eau brute industrielle de deux raccordements distincts aux conduites de transport susmentionnées avant leur potable de Loch Lomond. de transport près de la station de pompage de chambre située à Champlain Heights par de 600 mm en fonte revêtue de PEHD pour finalement se rendre à la raffinerie Irving Oil située au 340 chemin Loch Lomond. Le deuxième raccordement aux systèmes de transport ci- chemin Hickey vers une chambre située à Champlai acheminée par une conduite principale de 500 mm le long de la promenade Commerce chemin Loch Lomond. Notes : a) Tous les trois à cinq ans environ, la Ville entreprend des études sur les tarifs de b) cadre stabilisation des tarifs en tout temps. /haahb /h…b/L\[ w9thw M&C No.2023-269 Report DateNovember 21, 2023 Meeting DateNovember 27, 2023 Service AreaPublic Works and Transportation Services HerWorship Mayor Donna Noade ReardonandMembers of Common Council SUBJECT: wĻƨǒĻƭƷ ŅƚƩ tƩƚƦƚƭğƌ bƚ͵ЋЉЋЌΏЉБЍЌЉЋt {ƓƚǞ wĻƒƚǝğƌ {ğźƓƷ WƚŷƓ tğƩƉźƓŭ AUTHORIZATION Primary AuthorCommissioner/Dept. HeadChief Administrative Officer Jill GoodMichael Hugenholtz/Marc DionneJ. Brent McGovern RECOMMENDATION It is recommended that the proposal submitted by Galbraith Construction Ltd.for a standing offer agreement for the removal of snow in Saint John Parking Lots within the City of Saint Johnfor aperiod of three (3) years (2023-2026) with the option for an extension of 2 years(2026-2028),be accepted. EXECUTIVE SUMMARY On October 2nd, 2021, the City of Saint John dissolved the Saint John Parking Commission and subsequently assumed the responsibility for all previous a standing offer agreement for the removal of snow in Saint John Parking Lots within the City of Saint Johnto the recommended proponent. PREVIOUS RESOLUTION n/a REPORT Previously,the snow removal contract was approved and managed by the Saint Following October 2, 2021, City of Saint John dissolved the Saint John Parking Commission and subsequently assumed the responsibility for all previous contracts. - 2 - a standing offer agreement for a period of three (3) years (2023-2026) with the option for an extension of 2 years (2026-2028), be accepted the removal of snow in Saint John Parking Lots within the City of Saint John to the recommended proponent. The City of Saint John Parking department, is responsible for maintenance which includes snow removal and sanding/salting for 21 different surface parking lots and locations in the South Central Peninsula. This contract includes the supply of all necessary labour, materials and equipment for: The plowing of snow / removal of snow within parking lots The procurement of sand and/or salt The spreading of sand and/or salt within parking lots The repair or replacement of any fixture or appurtenances on the said parking lots as a result of damage inflicted upon them by the Contractor. Over the past five years the cost of snow removal, sanding and salting has been on average $125,000, between the months of November to April. While weather in the winter season can be unpredictable and the industry has experienced increases to fuel surcharges, this expenditure is covered by the operating budget. It is estimated that based on historical data and rates provided by the proponent that costs for snow removal over the duration of the agreement could be between $135,000 and $170,000. STRATEGIC ALIGNMENT This report best aligns with the following Council priority of Perform, by being accountable and transparent, while seeking cost competitive snow removal pricing and adhering to policies and procedures. SERVICE AND FINANCIAL OUTCOMES The standing offer agreement outlines pricing for the next 3 years with an option for extension of an additional 2 years. This cost is provided for in the parking INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Supply Chain Management department facilitated the Request for Proposal (RFP) process to solicit proposals for a standing offer agreement for the removal of snow in Saint John Parking lots within the City of Saint John. - 3 - As such, the RFP closed on Friday, November 17, 2023, with Galbraith Construction Ltd. being the one (1) proponent that responded by submitting a proposal. Supply Chain Management reviewed the submission for completeness and compliance with the RFP requirements and selection criteria consisting of the following: 1. Quality and completeness 2. Proponents Experience 3. Methodology suitability of proposed equipment relative to scope and areas for services 4. Value Added ability to offer additional equipment for specialized snow removal if needed 5. Cost The proposal submitted by Galbraith Construction Ltd. met all the requirements set forth in the RFP at a cost acceptable to staff. Strategic Procurement Policy and Supply Chain Management support the recommendation being put forth. ATTACHMENTS ƓΉğ M&C No.2023-268 Report DateNovember 21, 2023 Meeting DateNovember 27, 2023 Service AreaGeneral Counsel SUBJECT: Update on Property Acquisitions for Retail Drive Realignment EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL Aligning the intersections of Ashburn Lake Road and Retail Drive at Rothesay Avenue into a single intersections has been a long-standing priority for the City. In order to realign this intersection, the City needs to acquire certain properties. One of the required properties is a 9 square meter portion of PID 307033 and the owners of those lands have agreed to sell that land to the City for a purchase price of $3,000.00 plus a contribution to their legal fees. COUNCIL RESOLUTION That the City enter into an Agreement of Purchase and Sale generally in the form as presented to Committee of the Whole at its meeting held November 27, 2023, with Trivirtus GP Inc. for the purchase of a 9 square meter portion of PID 307033, and that the Mayor and Clerk be authorized to execute the said Agreement of Purchase and Sale and any other documents necessary to effect the transaction.