2022-04-12 Growth Committee Agenda Packet - Open Session�B
City of Saint John
Growth Committee - Open Session
AGENDA
Tuesday, April 12, 2022
12:15 pm
2nd Floor Common Council Chamber, City Hall
1. Call to Order
Pages
1.1.
Approval of Minutes - February 15, 2022
1
- 3
1.2.
Consent Agenda
1.2.1. Development Infographic (Recommendation: Receive for Information)
4-4
1.3.
Affordable Housing Action Strategy
5 -
30
1.4.
Engagement Strategy for City Market Strategic Plan
31 -
38
1.5.
2022 ENCORE Program - Sidewalk Cafe Rebate Initiative
39 -
43
1.6.
Community Enhancement Project
44 -
56
1.7.
Land for Public Purposes
57 -
68
2. Adjournment
Growth Committee Meeting
Open Session
February 15, 2022
MINUTES- OPEN SESSION GROWTH COMMITTEE MEETING
FEBRUARY 15, 2022 12:00 P.M.
MEETING CONDUCTED THROUGH ELECTRONIC PARTICIPATION
Present: Deputy Mayor John MacKenzie
Councillor Joanna Killen
Councillor Brent Harris
Councillor Gerry Lowe
Absent: Mayor Donna Noade Reardon
Also
Present: City Manager J. Collin
Commissioner Growth and Community Services J. Hamilton
Director Growth and Community Planning P. Ouellette
Growth Manager D. Dobbelsteyn
Manager Customer Service C. Smith
Mayor's Strategic Advisor K. Stevens
Communications Officer N. Logan
Manager Community Planning J. Kirchner
Leisure Services Coordinator G. Cutler
Deputy Building Inspector P. Bentley
Technical Services Engineer B. Purinton
Administrative Officer R. Evans
Administrative Assistant K. Tibbits
1. Meetine Called to Order
Councillor Killen called the Growth Committee open session meeting to order
1.1 Approval of Minutes — January 18, 2022
Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris:
RESOLVED that the minutes of January 18, 2022, be approved.
MOTION CARRIED.
1.2 Growine in Saint John Series — Christine Eruokwu
The Growing in Saint John series shares success stories in the city and provides an opportunity to
profile local businesses, leaders, newcomers, investors, and entrepreneurs. Mr. Cutler
introduced Christine Eruokwu, coordinator of PRUDE's Newcomer Women's Leadership
program, founder of Kaima Designs, and co-founder of the United Colours of Fashion. Ms.
Eruokwu described her journey as an immigrant to Canada as an international student, her
decision to launch her businesses in Saint John, pursuing causes to empower other newcomers,
and striving to make Saint John a welcoming multicultural community and home to people from
various cultures.
Growth Committee Meeting
Open Session
February 15, 2022
Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris:
RESOLVED that the Growing in Saint John Series —Christine Eruokwu, be received for information.
MOTION CARRIED
1.3 2021 Census —A First Look
Mr. Dobbelsteyn reviewed the submitted presentation entitled "2021 Census —A First Look." The
last census occurred in 2016 which showed that the city's population declined to just over 67K
people. The impact resulted in a reduction of over $3M annually to the operating budget due to
the impact to the gas tax and unconditional grant, impacting services. The 2021 census has shown
that the Saint John region and the city has grown by 3.4%.
Council adopted a strategy to focus on population growth which included attracting new people,
enhancing the newcomer experience and retention. It was a community strategy, not just the
city leading the initiatives. A broad, community -based effort was involved to create this growth.
Moved by Deputy Mayor MacKenzie, seconded by Councillor Lowe:
RESOLVED that the 2021 Census presentation be received for information.
MOTION CARRIED.
1.4 Growth and Community Services — 2021 Year in Review and 2022 Growth and
Community Services Workplan
Ms. Hamilton shared the Growth workplan and key priorities for 2022 and the 2021 successes.
The momentum in the community is the product of intentional efforts around growth including
plans and programs to drive growth outcomes. 2021 saw record -breaking growth with $117M in
construction activity and over 400 residential units created, doubling the five-year average, with
another 1800 residential units in the planning stage. The new integrated customer service model
and the One -Stop Development Shop play a significant role in guiding economic and community
recovery. Focused compliance and incentive programs are improving the liveability of Saint
John's neighbourhoods. The Growth workplan builds on the corporate workplan and Council's
priorities, with a focus on driving the city's growth plans - building liveable and diverse
neighbourhoods and driving customer service excellence. The work plan is prioritized based on a
tiered approach.
Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie:
RESOLVED that the Growth and Community Services —2021 Year in Review and 2022 Growth and
Community Services Workplan be received for information.
MOTION CARRIED.
1.5 Strategies Update (Verbal)
Mr. Ouellette provided an updated on the City Market project, the Immigration strategy, and
the Affordable Housing initiative:
City Market:
• Consultation with consultants has begun
• Envisioning exercise with the Steering Committee has begun
• Public engagement strategy will be developed and rolled out in the coming weeks
Immigration Strategy:
• Extensive stakeholder engagement has occurred
• An initial strategy was drafted based on the input received; strategy is being finalized
Growth Committee Meeting
Open Session
February 15, 2022
The plan will be presented to the Steering Committee, LIP, Growth Committee and
Council in March; once completed, the plan will be executed to drive community and
municipal initiatives
Affordable Housing:
• Beginning initial phase of engagement with stakeholder groups
• Housing Needs assessment is expected to be completed in March
• The Human Development Council has received just over $20K from the Department of Post
Secondary Education and Training and Labour to support the SJ Affordable Housing action
plan project
Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie:
RESOLVED that the Strategies verbal update be received for information.
MOTION CARRIED.
Adjournment
Moved by Deputy Mayor MacKenzie, seconded by Councillor Lowe:
RESOLVED that the open session meeting of the Growth Committee be adjourned.
MOTION CARRIED.
The open session meeting of the Growth Committee held on February 15, 2022, was adjourned
at 1:30 p.m.
Building
permits received 100 �
14012010
(5-year average same period: 117)
March 201� 2018 2019 2020 2021 2022
� Value of •
construction$3992m1 ion
projects (5-year average same period: $26.4 million)
Number of
residential
units created
116
(5-year average
same period: 19)
Upcoming
14 projects with over
1600 new units
planned.
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GROWTH COMMITTEE REPORT
Report Date
April 06, 2022
Meeting Date
April 12, 2022
Service Area
Growth and Community
Services
Chair Killen and Members of the Growth Committee
SUBJECT: Municipal ENCORE Program: 2022 Sidewalk Cafe Rebate Initiative
OPEN OR CLOSED SESSION
This matter is to be discussed in Growth Committee Open Session.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
David Dobbelsteyn
Jacqueline Hamilton
John Collin
RECOMMENDATION
Growth Committee Recommends to Common Council:
1. That the Common Council enact and direct the City Manager to implement
the 2022 Sidewalk Cafe Rebate Initiative.
2. Further, that the City direct up to $20,000 to rebate applicants who pay for
sidewalk cafe permit fees, zoning confirmation fees and fees for parking
spaces through this initiative from the growth reserve funds already
allocated to the Municipal Economic and Community Recovery Program.
EXECUTIVE SUMMARY
Staff recommend that Council implement the 2022 Sidewalk Cafe Rebate Initiative
which will effectively waive 100% of sidewalk cafe permit fees and fees for parking
spaces where patios are constructed. This program was offered as a pilot program
by the City in 2021, and due to the long-term impacts of the pandemic on our
hospitality sector, staff recommend offering the program once again in 2022
The initiative is applicable to areas covered by the current sidewalk cafe program
which includes sidewalks and parking spaces within the Uptown Business
Improvement Area (BIA) and not applicable to cafes or patios on private property
that are covered under separate licensing agreements.
This initiative is in alignment with other Cities in Atlantic Canada that have also
waived patio permit fees again in 2022.
061
-2-
There is minimal administrative burden to staff to implement the program and the
policy is designed to meet the requirements of our Sidewalk By -Law while allowing
the City to effectively waive fees.
Staff will publicize this program to typical applicants for sidewalk cafe permits and
will work with our Growth partners to spread awareness of this initiative to other
potential applicants.
Staff recommend the use of the Municipal ENCORE program to offset the cost of
this initiative as it is a temporary COVID recovery program.
PREVIOUS RESOLUTION
May 25, 2020
Council adopted the Municipal Economic and Community Recovery Program and
allocated $546,267.20 to be used for this program.
For brevity, staff refer to this program as the Municipal ENCORE Program
On April 28, 2021
Growth Committee unanimously adopted the recommendation for the 2021
Sidewalk Cafe Rebate Initiative
May 3r1, 2021 Common Council Adopted the following resolution:
Whereas Common Council has implemented a Municipal Economic and
Community Recovery program in order to enable and accelerate local economic
and community activity in response to the current public health pandemic,
Now Therefore Be It Resolved that the Common Council enact and direct the City
Manager to implement the 2021 Sidewalk Cafe Rebate Initiative.
Further Be It Resolved that the City direct up to $20,000 to rebate sidewalk cafe
permit fees and fees for parking spaces through this initiative from the growth
reserve funds already allocated to the Municipal Economic and Community
Recovery Program;
And Further Be It Resolved that any funds directed to this initiative that remain
unused by Dec 31, 2021 be reallocated to the Municipal Economic and
Community Recovery Program.
STRATEGIC ALIGNMENT
GROW
"Work with partners to create opportunities to attract and grow businesses
including development of the waterfront and industrial parks."
-3-
This initiative aligns with the Council approved Municipal Economic and
Community Recovery [ENCORE] Program.
SERVICEAND FINANCIAL OUTCOMES
Council approved up to $546,267.20 to be used for the Municipal ENCORE
Program from Growth Reserve of which there remains approximately
$411,267.20 available in the Municipal ENCORE Program fund for this and future
recovery initiatives.
In 2021, 17 applicants participated in the program. For many, this was the first
time they had a cafe, and staff heard from applicants that some of them made
the decision to invest capital in building patios was because the permitting fees
were waived.
The total cost to the City in 2021 was $16,400. It was funded through the
ENCORE program and was within the estimated program budget. Staff
recommend the City direct up to $20,000 in funding in 2022, to allow for a few
additional applicants, and to also cover the fee for zoning confirmation letters
related to sidewalk cafes.
The cost to the City to pay for parking spaces for on -street cafe's was $5,500 in
2021, and staff expect the cost to be approximately the same amount in 2022.
This program supports and aligns with the objectives and criteria in the Council
approved municipal ENCORE program as included in this report. Continuing this
program for 2022 will support the rebound of small business in the City's
Uptown district which have been significantly impacted by the pandemic
restrictions and will support a more vibrant Uptown core.
Council Approved Municipal ENCORE Program Obiectives
A. All investments must be evaluated through the Recovery Program
Evaluation Criteria;
B. Align with the City's Economic and Community Recovery efforts;
C. Receive policy -level approval from Growth Committee and Common
Council for distribution;
D. Support the City's efforts to enable employment, population, tourism, and
tax base growth;
E. Support programming in the commercial and cultural districts most
impacted by COVID-19;
F. Support recovery funding programming from today until 2021, while
adhering to varying degrees of social distancing;
HI
G. Attempt to leverage additional funding, partnership and innovative
programming from the community, private sector, and federal/provincial
through the municipal investment;
H. Focus on municipal programming, assets, facilities, and investments;
I. Focus on areas of municipal authority.
Council Approved Municipal ENCORE Program Criteria
1. Support increase volume of potential customers/clients in commercial
district (hotels, restaurants, retail, non -profits, arts and culture
organizations, etc.);
2. Support the largest quantity of impacted organizations/businesses and
uphold fairness in program delivery;
3. Internal capacity to support and execute initiative;
4. Ability to easily pilot option to assess expandability or discontinuation;
5. Affordable to implement from a goods and services perspective;
6. Option must ensure the safety of users;
7. Relative feasibility of implementation (authority, public engagement,
procurement, planning, staff time, approvals);
8. Initiative must be temporary and cannot result in recurring expenses for
the City of Saint John.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report has been drafted in consultation with Growth and Community
Services, Strategic Services, the City Manager's Office, the General Counsel's
Office, and Saint John Parking.
Staff also consulted with Uptown Saint John on the parameters of the initiative.
Staff also received several positive comments from restaurants who participated
in 2021, who expressed gratitude for the program and a hope that it would be
offered again in 2022.
ATTACHMENTS
2022 Sidewalk Cafe Initiative
iy
SAINT JOHN
Municipal Economic and Community Recovery [ENCORE] Program.
2022 Sidewalk Cafe Rebate Initiative
1) The City of Saint John implemented the Municipal Economic and Community Recovery
[ENCORE] Program in May 2020 to support recovery from COVID-19 in Saint John.
2) In order to support Economic and Community Recovery in the City of Saint John as a
result of Covid-19, Common Council wishes to implement a Sidewalk Cafe rebate
initiative to support local businesses.
3) The words defined in section 2 of the Use of Sidewalks By-law, By-law Number LG-13,
when used in this document, shall have the same meaning as the said By-law.
4) This rebate initiative is only applicable for sidewalk cafes that are eligible to receive a
sidewalk cafe permit.
5) This initiative will be in effect for the year 2022 only.
6) The City of Saint John will rebate 100% of sidewalk cafe permit fees, including fees for
zoning confirmation letters, paid to the City by an applicant.
7) This rebate will be applied at the time the applicant pays their security deposit for their
sidewalk cafe permit, or it will be reimbursed directly to the applicant if they have paid
fees in 2022 before the adoption of this initiative.
8) The City of Saint John will waive 100% of fees paid by an applicant for the use of one or
more parking spaces for their sidewalk cafe.
9) Approval for the number of parking spaces an applicant requires for their permit is at
the discretion of the commissioner.
10) The City of Saint John will cover the cost of rebates and any eligible parking spaces
though the Municipal Economic and Community Recovery Fund.
Municipal ENCORE Program
2022 Sidewalk Cafe Rebate Initiative
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GROWTH COMMITEE REPORT
Report Date
April 05, 2022
Meeting Date
April 12, 2022
Service Area
Growth and Community
Services
Chair Killen and Members of the Growth Committee
SUBJECT: Updates to Land for Public Purpose Policy
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Emilie Murphy
Jacqueline Hamilton
I John Collin
RECOMMENDATION
Growth Committee Recommends that Common Council adopt the following policy
statement:
"The City of Saint John's Land For Public Purposes Policy ensures alignment with
provincial legislation and a process to utilize available funds through the provision
of money -in -lieu -of -land through the development approval process to support
recreation, park space and wellness in Saint John."
EXECUTIVE SUMMARY
The City of Saint John's Land For Public Purposes Policy provides a framework for
utilizing available development land and/or money in lieu of land to support
recreation, park space and wellness in Saint John.
Staff have made recommendations for updates to the land for Public Purpose
(LPP) policy, most notably to the section of the policy that relates to the allocation
of the money -in -lieu -of -land grant program.
The policy updates include clarifying definitions, adding in a reporting
requirement, and ensuring the policy is in line with other municipal plans and
grants. Noteworthy changes to the policy include an increase in maximum
allowable funds for neighborhood and community impact projects, clarifying that
LPP grants are eligible for non -city owned land, and adjusting the application time.
The policy also confirms that for -profit organizations are ineligible for access to
LPP funding.
The purpose of these proposed amendments is to reduce staff and public
interpretation of the grant policy, and to strengthen support for community
organizations.
6'tl
-2-
PREVIOUS RESOLUTION
N/A
REPORT
The development of vacant land for the purposes of human habitation results in a
further demand for land for recreational enjoyment of the neighborhood,
community and the City. The Provincial Community Planning Act recognizes this
need and requires that land which is part of a subdivision be set aside for public
purposes, or that money in lieu of land is received by the municipality.
Staff have made recommendations for some changes to the LPP policy, specifically
to the allocation of the money in lieu of land grant program. Changes to the grant
reflect a broader shift that is outlined in PlaySJ, which is to move from City -led
recreation programming to City -supported programming. This new model has
created an increasing need for community members to organize themselves and
fundraise for recreational infrastructure related needs. The LPP grant fund is
available to assist in these endeavors.
Key changes to the policy are:
• An increase in maximum funds from $2500 to $7500 for community -based
projects, from $5000 to $20,000 for neighborhood -based projects, and a
remainder of a maximum of $50,000 available for City wide projects.
• Defining and clarifying the interpretation of the grant suitability for non -
city owned land. Identifying a preference for land owned by the City,
followed by provincial and federal land, and then by privately owned land
respectively. This is a change from past staff interpretation that land must
be City -owned. It should be noted that for -profit organizations will not be
considered for LPP funding.
• Defining and clarifying the interpretation of'barrierfree' access to facilities
to mean that the public has access to the facility at no cost for a reasonable
portion of the time.
• A shift from bi-annual to annual applications, to align with other city grants
and available staff capacity.
• Allows for a community group to partner more easily with the Parks
Service, where staff would lead a project with community support.
By clarifying definitions and ensuring compatibility with other municipal and
provincial bylaws, the intention of these policy changes is to clarify and decrease
barriers for community groups. Staff will continue to work with community
611:3
-3-
groups to ensure that projects are in keeping with current municipal plans and
are suitable for the greater needs and desires of the citizens of Saint John.
Furthermore, these policy changes will provide flexibility for Council and staff to
partner with community groups to leverage LPP funds when a need for has been
identified through public consultation or municipal planning.
In the event Growth Committee adopts the staff recommendation of this Growth
Committee Report, the report will be forwarded to Council for their
consideration at their April 191h, 2022 meeting. In the event Council approves the
recommendation, staff will proceed immediately with a 2022 call for proposals
for groups interested in accessing LPP funding.
STRATEGIC ALIGNMENT
Updates to the LPP Policy will directly support the following Council Priorities
2021-2026: Grow, Belong, Green, Perform and Move.
SERVICEAND FINANCIAL OUTCOMES
There are no changes to current service levels, or financial implications,
associated with these policy changes.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
This report was supported by the City Manager's Office, General Counsel's
Office, Public Works and Transportation, and the Growth and Community
Services team.
ATTACHMENTS
Land for Public Purposes Policy, Updated 2022
611%]
SAINT JOHN
Title: Policies For The Acceptance Of Land For Public Purposes And Use of LPP Funds
Subject: Land for Public Purpose
Category: Growth and Community Services
Policy No.:
M&C Report No.:
Effective Date: 19 April, 2022
Next Review Date:
Area(s) this policy applies to: Cross Corporate
Office Responsible for review of this Policy:
Growth and Community Services
Related Instruments:
Policy Sponsors:
Document Pages:
This document consists of 8 pages.
Revision History:
Common Clerk's Annotation for Official Record
Date of Passage of Current Framework:
I certify that this Policy was adopted by Common Council as indicated
above.
Common Clerk Date
Date Created:
Common Council Approval Date:
Contact:
23.03.2022
Growth and Community Services
Ais]
TABLE OF CONTENTS
1. POLICY STATEMENT
2. INTRODUCTION
3. DEFINITIONS
2
2
2
4. ENABLING LEGISLATION AND REGULATION OF LAND FOR PUBLIC PURPOSE ........ 3
5. ACCEPTANCE OF LAND FOR PUBLIC PURPOSE
6. MONEY IN-LIEW OF PUBLIC LAND
m
5
7. GUIDELINES FOR THE EVALUATION OF REQUESTS FOR MONEY FROM THE LPP
FUND.............................................................................................................................................. 5
8. GENERAL TERMS AND CONDITIONS
7
AI
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds
1.
2.
3.
POLICY STATEMENT
SAINT JOHN
The City of Saint John's Land For Public Purposes Policy ensures alignment with provincial
legislation and a process to utilize available funds through the provision of money -in -lieu -of -
land through the development approval process to support recreation, park space and
wellness in Saint John.
INTRODUCTION
The development of vacant land for the purposes of human habitation results in a further
demand for land for recreational enjoyment of the neighbourhood, community, and the
city. The Community Planning Act recognizes this need and requires that land which is part
of a subdivision be set aside for public purposes, or that money in lieu of land is received by
the municipality.
DEFINITIONS
"Grant" refers to financial or in -kind assistance provided by the City to an eligible grantee.
Discounts, reimbursements, relief on existing contracts, leases and user fees when service has
already been provided are forms of financial assistance and is considered a city grant.
"In -Kind Grant" refers to a grant for the provision of municipal property/facilities, materials, or
resources to an eligible grantee. Cash funds are not provided however it is recognized that
such grants will involve either an expense or foregone revenue for the donor. In -kind grants
are estimated at fair value.
"Barrier free" general public access refers to a property that does not charge for admission nor
has fencing excluding access for a portion of its operating time.
"Act" refers to the Community Planning Act of New Brunswick.
"Land for public purposes" means land other than streets, for the recreational orother use
or enjoyment of the general public, such as:
a. an access to a lake, river, stream, sea or other body of water,
62
2
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds SAINT JOHN
b. a beach of scenic area along the shore of a lake, river, stream, sea crother
body of water,
C. a conservation area,
d. land adjoining a school, forjoint recreational purposes,
e. land fo a community hall, public library, recreational use or othersimilar
community facility,
f. open space, to provide air and light, to afford a view to or from a development or
to a lake, river, stream, sea or other body of water,or for other purposes,
g. a park, green belt or buffer area dividing developments, parts of ahighway or
a development and a highway,
h. a pedestrian way to a school, shopping centre, recreational area or cd-fffacility,
a protection area for a water course, stream, marsh, water supplylake or
other body of water,
a public park, playground or other recreational use,
k. a visual feature, or
I. a wooded area, slope area or a site giving view to a scenic area toprovide
diver ity.
4. ENABLING LEGISLATION AND REGULATION OF LAND FOR PUBLIC PURPOSE
The Community Planning Act provides the City with the authority to enact a Subdivision By-law
that includes the following options:
a. the requirement that the developer of a subdivision set aside Land For Public
Purposes in an amount not exceeding 10% of the area of the subdivision; and
b. that at the discretion of council, instead of setting aside land, that the sums indicated
in the Subdivision By-law, not exceeding 8% of the market value of the land in the
subdivision at the time of submission for approval of the subdivision plan be paid to
the local government.
63
3
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds
SAINT I0"M
The City enacted a Subdivision By -Law, C.P. 112, which requires that as a condition of approval
of a Subdivision Plan:
a. land representing 10% of the area of the proposed subdivision, exclusive of the land
to be vested as public streets, is to be dedicated to The City of Saint John at such
location as assented to by Council as Land For Public Purposes; or
b. a sum of money representing 8% of the market value of the land of the proposed
Subdivision, exclusive of land to be vested as public streets, is to be provided to The
City of Saint John as accepted by Council as a money in -lieu dedication; or
C. a combination of Land For Public Purposes or money in -lieu be provided of up to 8%
of the value of the land in the proposed subdivision, less the value of the Land For
Public Purposes, being provided as money in -lieu.
The requirement for Land For Public Purposes or money in -lieu does not apply where the land
has already been subdivided and Land For Public Purposes or money in -lieu (or a combination
thereof) has already been provided on the same land, or the land is being subdivided for the
sole purpose of:
a. correcting or rearranging lot boundaries;
b. being assembled with or added to adjoining land; or
C. being assembled for a future proposed subdivision.
5. ACCEPTANCE OF LAND FOR PUBLIC PURPOSE
The Subdivision By-law provides that the only time Land For Public Purposes shall be accepted if it
is a Pedestrian Walkway and meets the specific conditions outlined at s. 16(2) of the Subdivision
By-law.
Land For Public Purposes shall only be accepted if the specific provisions within the Subdivision
By -Law are met.
64
4
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds SAINT 1n"w
II. Unless the specific provisions of s. 16(2) of the Subdivision By-law are met forth evesting of Land
for Public Purposes to The City of Saint John, a sum of money representing 8% of the market
value of the land of the proposed Subdivision, exclusive of land to be vested as public streets, is
to be provided to The City of Saint John as a money in -lieu dedication.
6. MONEY IN-LIEW OF PUBLIC LAND
In accordance with s. 17(2) of the Subdivision By-law, the determination of market value of the
land shall be made by The City of Saint John, but where a Developer does not accept such
determination, at the cost of the Developer, an appraiser acceptable to both the Developer and
The City of Saint John shall determine such value.
7. GUIDELINES FOR THE EVALUATION OF REQUESTS FOR MONEY FROM THE LPP FUND
In accordance with s. 76(2) of the Community Planning Act, all money received in -lieu of Land For
Public Purposes shall be paid into a special account and the money in that account is to be
expended by the council for acquiring or developing Land For Purpose Purposes and no other
purpose.
Applications from Community Groups. For funds from the LPP Fund will be accepted
annually on January 15t dependent on the availability of funds.
II. The maximum eligible funding from the LPP Fund for projects will be based on the following
classification:
a. Local Level: A grant of 50% of the cost to a maximum of $5,000.00 for projects that
serve specific neighbourhoods or local interest groups.
b. Community Level: A grant of 50% of the cost up to a maximum of $10,000.00 per year
available for projects that serve larger community interests and activities.
C. City -Wide Level: A grant of 50% of the cost to a maximum of $50,000.00 per year to
support large projects that serve the entire city and surrounding area residences, as
well as potential tourist attractions.
65
5
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds SAINT JOHN
III. No more than $50,000.00 from the LPP Fund shall be paid for one site or project. Where
additional funds are needed to facilitate development of LPP, it must be approved by
Council and align with the objectives of PlaySJ.
IV. From time -to -time specific projects are identified by City Staff, through public consultation,
as a priority. In this instance, an applicant could partner with the City and the 50% fund
matching threshold may be reduced.
V. Preference will be given to playgrounds developed at public schools and community
centres.
VI. No monies from the LPP fund shall be considered if the applicant or project has already
received funding though another municipal grant.
VII. Preference will be given to projects located on municipal land, followed by provincially or
federally owned land, and finally on privately owned land.
VIII. If the Applicant seeks LPP Funds for a project that is not located on municipal, provincial, or
federally owned land, the Applicant shall be responsible to present a plan for the long-term
maintenance of public access, use, and enjoyment of the project. The City would have the
right to insist on any contractual obligation to protect the long-term interests of the public
that it sees fit and the funding will only be granted if that interest can be protected.
IX. Projects must provide barrier -free access to a portion of the facility.
X. Staff evaluating applications for LPP Fund retain discretion to ensure the
following:
a. Projects are in alignment with any current municipal master plans.
b. Flexibility to address special community needs or new recreational service offerings.
C. LPP funds received from commercial developments should prioritize and consider
applications which are geographically close when possible.
66
6
City of Saint John
Policies For the Acceptance of Land for Public
Purposes and Use of LPP Funds SAINT JOHN
d. Location of past LPP approvals, and maximum use for the most residents. Staff would
assess that there is interest/need for such new or expanded offerings in the
community.
e. Common Council at its sole discretion may choose to provide LPP funding to a project,
as it deems appropriate.
f. The Applicant has demonstrated that the remainder of the funding is
current held in a bank account, approved as a grant, or that in -kind
contributions have been confirmed prior to the City releasing any money
from the LPP Fund
8. GENERAL TERMS AND CONDITIONS
I. No funding will be given to for -profit or private individuals.
II. If a group is not an incorporated non-profit, they must partner with the city of Saint
John or a non-profit organization to be eligible for funding (such partnerships cannot
be extended for -profit organizations).
III. All Projects must be completed within 1 year of the approval date.
IV. Extensions may be approved upon request. Grants cannot be awarded Retroactively.
V. A different phase of the same project will not necessarily be supported in any
succeeding year. Grants are to be used only for the intended purpose.
VI. Any recipient who uses the funds improperly, ceases operation, or knowingly provides
false information must promptly repay the grant.
VII. No grant (or any part of it) may be transferred or assigned to another party without
the prior written consent from the Land for Public Purpose grant review board.
VIII. The recipient must keep and maintain all records, and upon completion of the project,
fill out and submit a Land for Public Purpose Reporting Form.
67
City of Saint John
Policies For the Acceptance of land for Public
Purposes and Use of LPP Funds SAINT JOHN
IX. The recipient will acknowledge the support of the City of Saint John in all publicity and
programs relating to the project either by social media or signage, as appropriate.
X. The City of Saint John is not liable for any damages, injury, and/or loss of revenue as a
result of any grant awarded project being undertaken, and makes no commitments to
maintain or provide services above and beyond current levels unless agreed upon by
the Service Provider (City of Saint John Parks, Sanitation, etc.).
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