2022-09-28 Finance Committee Agenda Packet - Open Session�B
City of Saint John
Finance Committee - Open Session
AGENDA
Wednesday, September 28, 2022
5:00 pm
Meeting Conducted by Electronic Participation
1. Call to Order
2. Approval of Minutes
2.1. Minutes August 24, 2022 Finance Committee
3. Approval of Agenda
4. Disclosures of Conflict of Interest
5. Consent Agenda
6. Business Matters
6.1. 2022 Bilateral Program Projects - Reserve Funding and Pre -approval of 2023
Utility Program Funding
6.2. City of Saint John Natural Infrastructure Fund
6.3. Recommended 2023/2024 General Fund and Utility Fund Capital Budgets
6.4. Council Professional Development Policy
6.5. Grant Policy Update
6.6. Proposed Funding Plan for New Recreation Facility
7. Adjournment
Pages
1-3
ow
10 - 13
14-67
68 - 74
75 - 86
87 - 89
Finance Committee Meeting
Open Session
August 24'h, 2022
MINUTES— OPEN SESSION FINANCE COMMITTEE MEETING
August 24, 2022, AT 2:30 PM
MEETING CONDUCTED BY ELECTRONIC PARTICIPATION
Present: Mayor D. Noade Reardon
Chair: Councillor G. Sullivan
Councillor P. Radwan
Councillor D. Hickey
Regrets: Councillor G. Norton
Also
Present: City Manager J. Collin
Commissioner of Finance and Treasurer K. Fudge
Director Financial Services J. Forgie
Director Financial Services C. Lavigne
Intermediate Accountant Viral Parikh
Commissioner Growth and Community Development J. Hamilton
Commissioner Transportation & Environment M. Hugenholtz
Commissioner Saint John Water B. McGovern
Deputy Fire Chief M. Carr
Director HR K. Shannon
City Clerk J. Taylor
Deputy Clerk P. Anglin (Recording Secretary)
Administrative Officer R. Evans
1. Meeting Called to Order
Councillor Sullivan called the Finance Committee open session meeting to order.
2. Approval of Minutes
2.1 Minutes of July 15, 2022
Moved by Councillor Radwan, seconded by Mayor Noade Reardon:
RESOLVED that the minutes of July 15, 2022, be approved.
MOTION CARRIED.
3. Approval of Agenda
Moved by Radwan, seconded by Mayor Noade Reardon:
RESOLVED that the agenda of August 241h, 2022, be approved.
MOTION CARRIED.
Finance Committee Meeting
Open Session
August 24'h 2022
4. Disclosures of Conflict of Interest
No disclosures.
5. Consent Agenda
5.1 Pre -Approval of Bilateral and DMAF Funded 2023 Capital Program Protects
Moved by Councill Radwan, seconded by Mayor Noade Reardon:
RESOLVED that Members of the Finance Committee:
• Endorse the pre -approval of the proposed 2023 Capital projects noted in Appendix A & B attached to
the Finance Committee Report dated August 19, 2022 and titled Pre -approval of Bilateral and DMAF
Funded 2023 Capital Program Projects, and
• Recommend the pre -approval of the proposed 2023 Capital projects at the next meeting of Council
as noted in Appendix A & B attached to the Finance Committee Report dated August 19, 2022, and
titled Pre -approval of Bilateral and DMAF Funded 2023 Capital Program Projects.
MOTION CARRIED.
6. Business Matters
6.1 2022 SOTI Report
Commissioner McGovern introduced the 2022 SOTI report that provides the Finance Committee with the
current state of the city's infrastructure as well as the required future investments needed to maintain
the existing infrastructure for the five (5) service areas:
• Saint John Water (part of Utilities & Infrastructure)
• Transportation & Public Works Services
• Fire & Emergency Management Services
• Growth & Community Services
• Strategic & Corporate Services
The City's first SOTI report was introduced in 2016 and a subsequent SOTI report was presented in 2018
Manager S. Yammine and M. Benson a Partner with DCA Consulting highlighted replacement values and
measures to improve assets without replacement. The Long -Term Capital forecast was provided to
maintain the assets over 20 years.
Moved by Mayor Noade Reardon, seconded by Councillor Radwan:
RESOLVED that the submitted presentation 2022 SOTI Report be received for information.
J/Is] IIQ 01[111e1HC11111f
6.2 Capital Budget Policv Updates
Referring to the submitted report, CFO Fudge stated the 2022 SOTI Report presents an improvement in
the City's infrastructure deficit, and it is recommended that the Capital Budget Policy be updated to
change the split between Capital Renewal and New Capital from the current 85%/15% to 80%/20%. This
will also be updated in the City's revised Long Term Financial Plan.
Moved by Mayor Noade Reardon, seconded by Councillor Radwan:
RESOLVED that the Finance Committee recommend that Common Council approve the amended policy
FAS-005 Capital Budget Policy as presented.
MOTION CARRIED.
6.3 2023/2024 Draft General Fund and Utility Fund Capital Budgets
Referring to the submitted report Commissioner Fudge introduced the proposed 202312024 draft
General Fund and Utility Fund Capital Budgets. The proposed 2023 and 2024 capital budget for the
General Fund is $65,821,895 with City Share being $29,570,647 and other share being $36,251,248.
The proposed 2023 and 2024 capital budgets for the Utility Fund is $28,222,277 with the Utility's
Share being $9,908,556 and other share of $18,313,721.
Finance Committee Meeting
Open Session
August 24'h 2022
These budgets have significant approved funding from both Federal and Provincial levels of
government along with several funding applications submitted for additional funding.
The City's share of the 2023 and 2024 proposed Draft General Fund Capital budget will be funded
from capital from operating ($5.3M in 2023 and $6.3M) with the balanced being borrowed
($17,970,647 over 2023 and 2024).
The Utility Budget will be funded with $9,908,556 from the operating budget and $18,313,721 coming
froma combination of reserves and funding from other sources.
The projects selected for the capital program borrowing have a useful life of approximately 15 years
or more.
Moved by Councillor Hickey, seconded by Councillor Radwan:
RESOLVED that the Finance Committee receive and file the 2023 and 2024 Draft General Fund and Utility
Fund Capital Budgets as presented.
MOTION CARRIED.
6.6 YTD Results
Referring to the submitted presentation entitled July 31, 202Z Unaudited Financial Results General Fund
and Utility Fund Director C. Lavigne summarized:
• the service areas are continuing to address inflationary pressures throughout 2022 and are
confident the risk will mitigate for the balance of the fiscal year.
• Staffing shortages and recruitment challenges will likely continue for the balance of the year.
• The City also faced a challenging Winter season thus far in 2022 as evident in the year-to-date
results and will be closely monitored as the City moves into winter season.
Moved by Councillor Radwan, seconded by Councillor Hickey:
RESOLVED the Finance Committee receive and file the report as presented.
MOTION CARRIED.
7. Adiournment
Moved by Councillor Hickey, seconded by Councillor Radwan:
RESOLVED that the Finance Committee meeting be adjourned.
[01to] ►[ye1:t:1l1C,
The Finance Committee open session meeting held on August 24, 2022, was adjourned at 4:06 pm.
Respectfully submitted,
Patricia Anglin, Recording Secretary
Jr!D. I
FINANCE COMMITTEE REPORT
Report Date September 21, 2022
Meeting Date September 28, 2022
Chairman Sullivan and Members of Finance Committee
SUBJECT. 2022 Bilateral Program Projects — Reserve Funding & Pre -approval of
2023 Utility Program Funding
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Finance Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Michael Baker
J. Brent McGovern
I John Collin
RECOMMENDATION
It is recommended that members of the Finance Committee:
• Endorse the approval of the allocation of capital reserve funding
($485,000) for the seven 2022 Bilateral funded projects as noted in
Appendix A attached to the Finance Committee Report dated September
21, 2022 and titled 2022 General Fund — Bilateral Program Projects —
Supplemental Funding, and
• Endorse the allocation of $170,000 of unallocated 2022 General Fund
Capital Budget to the seven 2022 Bilateral funded projects as noted in
Appendix A, and
• Endorse the pre -approval of the proposed 2023 Utility Fund Capital
projects (Supplemental Funding) noted in Appendix B attached to the
Finance Committee Report dated September 21, 2022 and titled Pre -
approval of Utility Fund — 2022 Bilateral Program Projects (Supplemental
Funding), and
It is further recommended that Finance Committee recommend approval of the
above noted items at the next meeting of Council.
CI
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EXECUTIVE SUMMARY
In order to start tendering multiple projects in early October supplemental
funding is required for seven 2022 Bilateral funded projects. The supplemental
funding is being requested based on the higher -than -expected tenders the City
received in 2022. Estimates were completed based on the higher -than -expected
pricing which resulted in the expectation that additional funding will be required
to complete seven projects.
Required supplemental funding for the General Fund is proposed to come from
unallocated funding within the 2022 General Fund Capital Program ($170,000).
The remainder of required supplemental General Fund funding ($485,000) will be
allocated to the seven projects from the General Fund Capital Reserve.
Required supplemental Utility Share funding for the seven projects is included
within the proposed 2023 Utility Fund Capital Program. As a result of this, the pre -
approval of this funding is required in order to tender the projects and capitalize
on aggressive biding as Contractors will want to fill their 2023 construction season
workload.
PREVIOUS RESOLUTION
May 30, 2022: (M&C 2022-191) Utility Fund (Revision 1) and General Fund
(Revision 11) - 2022 Capital Programs, adopted.
STRATEGIC ALIGNMENT
This report aligns with Council's Priorities for GROW, MOVE AND PERFORM as the
Bilateral funded projects include reconstructing city streets that are currently in
poor condition with City and Other Share funding.
REPORT
Based on City tenders in 2022 the City has seen higher than expected costs for
watermain, sanitary sewer, storm sewer and street reconstruction renewal
projects. It is anticipated that the increased pricing the City has seen with tenders
in 2022 is largely due to the significant amount of work available for contractors
to bid, the increased cost of diesel, issues with the supply chain due to market
demand and overall inflation pressures.
As a result of the higher -than -expected costs the City held off tendering projects
in mid -summer with the plan to tender these projects early this fall in order to
have as many contractors bidding on the City projects as possible and to bring best
value for taxpayers and ratepayers. The expectation is the City would receive
competitive pricing as Contractors will be starting to fill their workload for the
2023 construction season.
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City Staff have approximately 8 construction projects very close to tender ready
which would be put out in a staggered manner to allow Contractor's time to bid
all of the projects.
Ganaral Fiinrl
Due to these higher -than -expected costs for the 2022 Bilateral funded street
reconstruction projects estimates were completed for each project approximating
how much City share funding would be required based on the increased prices
noted in the marketplace. The projects and their City share funding amounts are
noted in Appendix A of this report.
There are seven 2022 Bilateral funded projects requiring supplemental funding
(Britain Street, Charlotte Street, Garden Street, Peters Street, Pitt Street, St James
Street and Sydney Street). The total value of the required City share General fund
funding is estimated to be $655,000. City staff would like to start tendering these
projects in early October however are requesting approval of the estimated
supplemental funding required prior to starting to tender the projects.
Utility Fund
Within the proposed 2023 Utility Capital program is the required supplemental
Utility Share funding for the 2022 Bilateral funded street reconstruction projects
(Britain Street, Charlotte Street, Garden Street, Peters Street, Pitt Street, St James
Street and Sydney Street). Staff are requesting this supplemental funding within
the proposed 2023 Utility Fund Capital program be pre -approved which will allow
the 2022 bilateral funded projects tenders to be put out to market to attempt to
capitalize on competitive contractor pricing.
Each project with the corresponding required supplemental Utility share funding
is noted in Appendix B.
SERVICEAND FINANCIAL OUTCOMES
It should be noted that it will not be fully known if this General Fund & Utility Fund
supplemental funding is required until the City receives bid submissions from
Contractors for the various projects. Once multiple tenders are received this fall
City staff will have a better picture on current market value for street
reconstruction projects. The supplemental funding is being requested now based
on recent substantial increases in prices for street reconstruction type projects.
General Fund
In May 2022 the 2022 General Fund Capital budget was updated. Within the
updated 2022 General Fund Capital budget, City Share funding of $170,000 was
C.1
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left unallocated as the plan was to utilize it to cover future 2022 shortfalls within
tendered projects that have a general fund share.
As a result of the unallocated General Fund money noted above a total of
$485,000 of City Share funding is being requested to be allocated to the seven
Bilateral funded projects from the City's General Fund Capital Reserve. The
$170,000 of unallocated funding within the current 2022 General Fund Capital
budget would also be allocated to the seven Bilateral funded projects.
If 2022 General Fund Capital program project tenders come in lower than
currently estimated than this additional supplemental funding will not be spent.
Utility Fund
A total of $419,500 of Utility Share funding is included in the proposed 2023 Utility
Fund Capital Program. This City share funding is supplemental funding for the
utility components (water and sanitary sewer) of the seven Bilateral funded 2022
capital projects. Pre -approving this funding will allow staff to tender these projects
starting early in October 2022.
It should be noted that for both the General Fund and Utility Fund the funding
requested is City Share funding (26.67%) only and it is expected that the Other
Share Funding (73.33%) would come out of the overall Bilateral Program which is
a multi -year program extending until 2026.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Strategic Services has reviewed the report and provided input.
ATTACHMENTS
Appendix — A — 2022 General Fund — Bilateral Program Projects — Supplemental
Funding
Appendix — B - Pre -approval Utility Fund - 2022 Bilateral Program Projects
(Supplemental Funding)
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FINANCE COMMITTEE REPORT
Report Date
September 23, 2022
Meeting Date
September 28, 2022
Service Area
Utilities and
Infrastructure
Chairman Sullivan and Members of Finance Committee
SUBJECT. Natural Infrastructure Fund -City Submission
OPEN OR CLOSED SESSION
This matter is to be discussed in Finance Committee Open Session.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Samir Yammine
J. Brent McGovern
I John Collin
RECOMMENDATION
It is recommended that this report be received and filed.
EXECUTIVE SUMMARY
The purpose of the report is to provide the Finance Committee with background
information on the Natural Infrastructure Fund (NIF) and the submission of a City
funding application for Urban Tree Planting within the City of Saint John that aligns
with Councils priorities.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
The proposed NIF along with the project aligns well with Council Priorities for
Green: "We value the environment", the Climate Change Adaptation Plan to
include natural assets (i.e., forests, wetlands, stormwater retention areas) in the
Asset Management Plan as well as the 10-year Strategic Plan that identifies the
action of planting one thousand additional urban trees.
ito]
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REPORT
Background
In June 2021, with the Federal Budget it was announced that a $200 million
Natural Infrastructure Fund was established to support projects that use natural
or hybrid approaches to protect the natural environment, support healthy and
resilient communities, and contribute to economic growth and jobs.
The $200 million NIF is allocated as follows:
• Minimum $20 million to be allocated to Indigenous recipients.
• Up to $120 million allocated to select major cities under the large projects
stream. This stream is closed for all applicants.
• Minimum of $63.8 million allocated to applicants for projects across
Canada under the small projects stream. The City is applying under the
small projects stream.
The objectives of the N I F are as follows:
• Increase use and uptake of natural and hybrid infrastructure across the
country.
• Build awareness of the benefits of natural and hybrid infrastructure.
What are Natural and Hybrid Infrastructure?
• Natural Infrastructure: Use of preserved, restored, or enhanced
ecosystem features and materials to deliver beneficial community services
and infrastructure outcomes. For example, wetlands and waterways help
to manage stormwater; trees help to regulate temperature.
• Hybrid Infrastructure: Incorporates elements of grey infrastructure to
enhance or support natural infrastructure and/or the use of ecosystem
processes. For example, green roof/green wall, rainwater harvesting
system, bioretention/bioswales, etc.
Proiects Eligibility for funding
There are two funding mechanisms:
1- Grants
Total Project Eligible Costs is a maximum of $250,000 and the government
will cover 80% of the eligible costs.
2- Contributions
Total Project Eligible Costs is maximum $3 million, and the government will
cover 80% of the eligible costs up to $1 million.
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Projects must be completed by December 31, 2025. Deadline for application is
September 27, 2022.
Eligible Recipients
The City of Saint john is considered an eligible recipient along with provincial and
territorial governments as well as not -for -profit organizations.
City of Saint John Submissions
City staff have met to review and identify a list of capital projects that are aligned
with the NIF program, Council Priorities for 2021 to 2025 as well as 10 Year
Strategic Plan action items.
City staff identified the Urban Tree Planting project as a suitable candidate for the
NIF by taking into the consideration the timeline to complete the work and
ensuring alignment with the various plans and priorities.
Urban Tree Planting
• Total cost of the project including contingency is $1.1 million
• Type of funding mechanisms: Small Projects Stream
• City funding request under the NIF is $880,000
• City funding allocation over the next two years is $220,000
• Number of Trees:1150
• Substantial completion: December 2025
• Overview of the project and benefits: The planting of 1150 trees in Saint
John will contribute positivelyto Common Council priorities of "Valuing the
Environment" (GREEN) by protecting our natural environment and
"Valuing a Welcoming Community" (BELONG) by maintaining our regional
and district parks and cultivating community pride by promoting
beautification. By focusing on these priorities - our City will GROW,
contributing positively to property values, increased tourism, and
recreation benefits to our existing parks. The planning of these trees will
green our City, offsetting carbon emissions and cleaning the air. The
project will no doubt provide a benefit to the surrounding natural
environments by mitigating stormwater flows, improving stormwater
runoff quality, providing cooling and shade, and providing an overall
benefit to the surrounding soils. These benefits may reduce costs of
downstream infrastructure.
SERVICEAND FINANCIAL OUTCOMES
The City of Saint John has an opportunity to leverage capital funding from the new
Natural Infrastructure Fund (NIF) toward the City Urban Tree Planting Project. The
City funding will be covered under the operating budgets of 2023 and 2024.
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INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The following City departments were consulted during this process and
preparation of the report as well as the selection of projects: Utilities and
Infrastructure, Public Works and Transportation Services and Finance.
ATTACHMENTS
NA
13
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FINANCE COMMITTEE REPORT
Report Date September 16, 2022
Meeting Date September 28, 2022
Chairman Sullivan and Members of Finance Committee
SUBJECT: 2023 & 2024 Draft General and Utility Fund Capital Budgets
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of the Finance Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Craig Lavigne
Kevin Fudge/Brent McGovern
John Collin
RECOMMENDATION
It is recommended;
"The Finance Committee approve the 2023 and 2024 General Fund Capital
Budget for $62,570,055 with City Share of $29,949,247 and Other Share of
$32,620,808 and forward to the next meeting of Common Council for receive
and file"
"The Finance Committee approve the 2023 and 2024 Utility Fund Capital
Budget for $27,237,067 with Utility Share of $9,908,556 and Other Share of
$17,328,511 and forward to the next meeting of Common Council for receive
and file"
EXECUTIVE SUMMARY
Staff presented a two-year draft Capital Budgets for both the General Fund and
the Utility Fund to Finance Committee at its meeting held on August 24, 2022.
The purpose of this report is to highlight changes that were made to the draft
budget since the presentation on August 24tn
PREVIOUS RESOLUTION
Finance Committee August 24, 2022 — "It is recommended the Finance
Committee receive and file the 2023 and 2024 Draft General Fund and Utility
Fund Capital Budgets as presented."
14
STRATEGIC ALIGNMENT
The proposed 2023 and 2024 draft General Fund and Utility Fund Capital Budgets
are aligned with Councils' priorities, Capital Budget Policy, Long Term Financial
Plan, Debt Management Plans, Asset Management Plan, Central Peninsula
Neighborhood Plan, Play SJ, Move SJ, and Plan SJ.
REPORT
The majority of the changes in the proposed budget are due to more certainty
around various funding streams that the previous budgets included. Along with
funding, there is more certainty around the timing of certain projects and some
projects have been moved between budget years. Lastly, with the creation of the
new Regional Service Commission it is expected that the City will see contributions
from the Commission as it relates to Capital renewal and funding which has been
captured in this version.
City share will increase largely due to an increase in Capital from Operating for
2023 of $350,000 for a total of $11,950,000 over the two-year program. City share
is still within borrowing limits established as part of the Long -Term Financial Plan
at $17,999,247.
General Fund Capital Budgets — Summary of Changes
Project Description Other Share
City Share
Loch Lomond Road - Airport Arterial
-$669,500.00
Rothesay Road @ Ashburn Road
-$559,000.00
Intersection improvements -Somerset Street
-$402,000.00
Various Bilateral Road Projects
-$2,165,500.00
-$808,500.00
Regional Facilities - Capital Contributions
$1,316,700.00
-$1,316,700.00
FallsviewDrive Rockface
-S995,000.00
$995,000.00
FallsAew Drive Area Improvements
$250,000.00
Bonner Place - Storm Sewer/Street Reconstruction
$750,000.00
Parks and Recreation - Additional Fundfor Parks
$300,000.00
Fngineering and Designs
-S50,000.00
Asphalt Resurfacing
-S63,200.00
District Fnergy Master Plan
-$108,300.00
$355,000.00
Market Square - Replace AC2
-$47,840.00
-S33,000.00
-$3,630,440.00
$378,600.00
15
Utility Fund Capital Budgets
The proposed Utility Fund Capital Budget proposed is a total of $27,237,067
with $9,908,556 being funded from the operating budget and $17,328,511 coming
fromother sources has been reduced by $985,210 from the previous budget
submission.
The reduction in other sources is largely attributed to funding that will not be
expected from the Bilateral Funding stream. The Utility is expected to receive
additional funding of $806,205 for the Lancaster Lagoon.
Conclusion
The reinvestments and new investments are critical to meet the changing
environment, reducing the City's greenhouse gas emissions and meetingthe needs
and desires of residents across the City.
The budgets continue to align asset renewal while focusing on growth of tax base
and population, public safety, greening and beautification efforts, recreation,
active transportation, and a vibrant waterfront.
SERVICEAND FINANCIAL OUTCOMES
The City's share of the 2023 and 2024 proposed Draft General Fund Capital budget
will be funded from capital from operating ($5.65M in 2023 and $6.3M in 2024)
with the balance being borrowed ($17,999,247 over 2023 and 2024).
The Utility Budget will be funded with $9,908,556 from the operating budget and
$17,328,511 coming from a combination of reserves and funding from other
sources.
The projects selected for the capital program borrowing have a useful life of
approximately 15 years or more.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input has been received from Finance Committee, Service Areas, the ABCs,
Senior LeadershipTeam.
ATTACHMENTS
Exhibit 1— 2023 Draft General Fund Capital Budget
Exhibit 2 — 2024 Draft General Fund Capital Budget
Exhibit 3 — 2023 Draft Utility Fund Capital Budget
Exhibit 4 — 2024 Draft Utility Fund Capital Budget
Exhibit 5 — Finance Committee Report Aug 24, 2022 —2023 &
2024 Draft General Fund and Utility Fund Capital Budget
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City of Saint John 2023 Draft
General Fund Capital Budget
OTHER SHARE CITY SHARE TOTAL
GROW
$1,150,000
$1,310,000
$2,460,000
)f',o
MOVE
$4
$3,031,880
$7,472,760
it. i''�BELONG
�
$322,800
$1,842,200
$2,165,000
lkffl
io&-,op
GREEN
$6,342,920
$3,017,000
$9,359,920
■�'
PERFORM
$4,559,590
$6,500,500
$11,060,090
TOTAL
$16,816,190
$15,701,580
$32,517,770
Capital Budget
ZD
80
- ftom,
Renewal New
NEW INVESTMENTS HIGHLIGHTED IN BLUE
(W&S) PROJECTS ALIGNED WITH UTILITY
PROJECTS IN INTALICS SUBJECT TO FUNDING APPROVAL
41-1
. City of Saint John 2023 Draft General Fund
00 Capital Budget
a
GROW
p g
_i
Project Location Description Other Share City Share
Barbour's General
King Street
Re -envision the site of the Barbours
400,000
0
Store
General Store including design and
construction management.
Fundy Quay
Market Slip
Supply and Install Zamboni and Portable
0
200,000
garage for new ice surface, including design
and construction management services.
Fundy Quay
Market Slip
Supply and Install HVAC System for outdoor
0
500,000
patio, including design and construction
management services.
Fundy Quay
Market Slip
Supply and Installation of Seawall Railing,
510,000
including design and construction management
services.
South Market Street
Germain Street to
Full street reconstruction on the lower half of
500,000
0
Charlotte Street
the street (Germain Street side), including the
concrete in front of the City Market. Project has
funding approved under CCBF.
South Market Street
Germain Street to
Install 80m of new 300 mm storm sewer on the
250,000
0
Charlotte Street
lower half of the street (Germain Street side),
including design and construction management
services. Project has funding approved under
CCBF.
Waterloo Street
Cliff Street to
Install approx. 20m of 300mm storm sewer to
0
100,000
Richmond Street
redirect three catch basins off Waterloo Street
to the separated storm sewer system on
Richmond Street.
Total
$1,150,000
$1,310,000
WA
City of Saint John 2023 Draft General
111E Fund Capital Budget
00
Project Location Description Other Share City Share
Bus Shelters Various Locations
Replacement of bus shelters and/or bus stops.
100,000 50,000
Full project envelope subject to the city
obtaining funding under the Zero Emission
Transit Fund.
Charging Stations Various Locations
Design and construction of four charging
90,000 90,000
stations for the transit fleet. Full project
envelope subject to the city obtaining funding
under the Zero Emission Transit Fund.
Large Buses Various Locations
Purchase of six electric buses currently being
678,880 878,880
leased by the City through a pilot program. Full
project envelope subject to the city obtaining
funding under the Zero Emission Transit Fund
Para Transit Various Locations
Purchase of new 20-30 ft Paratransit Bus. Full
175,000 175,000
project envelope subject to the city obtaining
funding under the Zero Emission Transit Fund.
Transit Facility Various Locations
Building renovations to enable fast charging at
25,00025,000
the transit facility. Full project envelope subject
to the city obtaining funding under the Zero
Emission Transit Fund.
Boars Head Road Civic 399 to Woodward
Install new curb, sidewalk, inflll various
372,000 248,000
Avenue
ditches, and install new storm sewer, including
design and construction management services.
Subject to the City obtaining funding under the
Active Transportation Fund.
Main Street Active Lansdowne Avenue to
Supplemental funding to design and construct
0 1,565,000
Transportation Union Street
a protected bike lane on Main Street North.
(50% Renewal, 50% New)
Asphalt Roadway Various locations
Renewal of asphalt roadway and concrete curb
3,000,000 0
Resurfacing and Curb &
and sidewalk including drainage control and
Sidewalk Renewal -
landscaping in conjunction with the annual
Neighbourhoods
asphalt roadway maintenance and rehabilitation
program. Project has funding approved
under CCBF.
Total
$4,440,880 $3,031,880
K-11
City of Saint John 2023 Draft General
BELONGFund Capital Budget
Project Location Description Other Share City Share
Facility and Asset
Carnegie Building
Building Exterior Upgrades: copper flashing,
94,500
115,500
Management
exterior insulation and finish systems, brick,
and sandstone. Subject to Funding from the
Regional Service Commission
Facility and Asset
Carnegie Building
Replace track lighting in main and top level
27,300
7,700
Management
galleries. Full project envelope subject to the
City obtaining Green and Inclusive Community
Building Funding and funding from Regional
Service Commission
Facility and Asset
Carnegie Building
Replacement of one level of ventilators. Full
156,000
44,000
Management
project envelope subject to the City obtaining
Green and Inclusive Community Building
Funding and funding from the Regional
Service Commission
Market Place West
Market Place West
Market Place West Ballfield Upgrades
0
275,000
Ballfield
Parks Asset Renewal
Various Locations
Parks Asset Renewal. Subject to approval of a
0
900,000
plan to complete the work. Plan to be approved
by the Finance Committee.
Rockwood Park A
Rockwood Park
Rockwood Park A Frame to be completely
0
500,000
Frame Building
replaced - the building and the septic system.
Millidge Avenue
Boat Ramp
Design services for a concrete boat ramp and
45,000
0
dock to load and unload boats, including new
storm outfall and sanitary overflow. Project to
be funded by the Province.
Total $322,800 $1,842,200
Wel
City of Saint John 2023 Draft General
'�to GREEN Fund Capital Budget
41&000*
Project Location Description Other Share City Share
Facility and Asset
Central Peninsula
District Energy System Master plan and
625,000 625,000
Management
Feasibility Study. Fullproject envelope subject
to the City obtaining other Government funding.
Facility and Asset
Various Municipal
Deep Municipal energy retrofit. Project
120,000 180,000
Management
Facilities
partially funded under the Low Carbon
Economy Fund.
Broad Street
Charlotte Street to
Street reconstruction (excavation, backfill,
380,000 170,000
Carmarthen Street
curb, sidewalk, landscaping and paving),
(W&S)
including design and construction management
services. Asphalt pavements $112,000 / 0.74
LK. Project has funding approved under
Bilateral funding.
Broad Street
Charlotte Street to
Install approx. 275m of new 450 mm storm
250,000 120,000
Carmarthen Street (W&S)
sewer, including design and construction
management services. Project has funding
approved under Bilateral funding.
Carmarthen Street
Mecklenburg Street to
Install approx. 165m of new 600 mm storm
155,000 75,000
Orange Street (W&S)
sewer, including design and construction
management services. Project has funding
approved under Bilateral funding.
Carmarthen Street
Mecklenburg Street to
Street reconstruction (excavation, backfill,
230,000 105,000
Orange Street (W&S)
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $74,000 / 0.49
LK. Project has funding approved under
Bilateral funding.
Charlotte Street
King Square South to
Street reconstruction (excavation, backfill,
330,000 150,000
Union Street (W&S)
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $110,000 / 0.71
LK. Project has funding approved under
Bilateral funding.
Charlotte Street
King Square South to
Install approx. 240m of new 450 mm storm
220,000 105,000
Union Street (W&S)
sewer, including design and construction
management services. Project has funding
approved under Bilateral funding.
091
City of Saint John 2023 Draft General
%4�0 GREEN Fund Capital Budget
409&WOOOP
Project
Location
Description
Other Share City Share
CSO Rehab
Lower Cove Loop
Design and Rehabilitate CSO Chambers #1
0 200,000
and #2, including construction management.
EIA
Lower Cove Loop
Complete a Climate Lens, Environment Impact
24,000 36,000
Assessment, Indigenous and EIA assesment.
Full project envelope subject to the City
obtaining DMAF funding. (Climate Change
Adaptation Project)
Germain Street
Duke Street to King
Install approx. 340m of new 450 mm storm
320,000 141,000
Street
sewer, including design and construction
management services. Project has approved
funding under Bilateral funding.
Lower Cove Loop
Charlotte Street to Lift
Design services to separate the Lower Cove
168,920 255,000
Sewer Rehabilitation
Station 9
Loop combined sewer system to reduce water
infiltration and tidewater inflow from entering
the sanitary system, including design and
construction management services. Full project
envelope subject to the City obtaining DMAF
funding.
Morris and McKiel
Collins Street to Connors
Install approx. 180m of new 300mm storm
270,000 0
Street
Street (W&S)
sewer for separation, including design and
construction management services. Project
has approved funding under CCBF.
Morris and McKiel
Collins Street to Connors
Street reconstruction (Excavation, backflll,
405,000 0
Street
Street (W&S)
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $45,000 / 0.3LK.
Project has funding approved under CCBF.
Natalie Street
Visart Street to Millidge
Install one new manhole and two new catch
80,000 0
Avenue
basins on existing storm sewer, including
design and construction management services.
Project has approved funding under CCBF.
31
City of Saint John 2023 Draft General
GREEN Fund Capital Budget
Project Location Description Other Share City Share
Natalie Street Visart Street to Millidge
Avenue
Pitt Street Mecklenburg Street to
St. James Street
Pitt Street Mecklenburg Street to
St. James Street (W&S)
Rockland Road Parks Street to Paradise
Row
Rodney Street Market Place to Watson
Street
Separation of the Bayside Drive, Edith
Combined Sewers near Avenue, Loch Lomond
Bayside Middle school Road, Westmorland Road
Ellerdale Street, Linda
Court, Macdonald Street
(W&S)
Street reconstruction (excavation, backfill,
curb, sidewalk, landscaping and paving),
landscaping, paving, including design and
construction management services. Asphalt
pavements $58,000 / 0.38 LK. Project has
approved funding under CCBF.
Street reconstruction (excavation, backfill,
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $98,000 / 0.65
LK. Project has approved funding under
Bilateral funding.
Install approx. 190m of new 300 mm storm
sewer, including design and construction
management services. Project has approved
funding under Bilateral funding.
Supplemental City share funding for the
renewal of the street (excavation, backfill,
curb, sidewalk, landscaping and paving),
including the installation of a new storm
system. Project has approved funding under
CCBF.
Supplemental City share funding for the
renewal of the street (excavation, backfill,
curb, sidewalk, landscaping and paving),
including the installation of a storm system.
Project has approved funding under CCBF.
Investigate and complete conceptual design
options to reduce overflows and separate the
existing combined sewers near Bayside Middle
School.
350,000
305,000
0
135,000
130,000 65,000
395,000 0
445,000 0
0 250,000
W
City of Saint John 2023 Draft General
GREEN
Fund Capital Budget
40:5 e
Project Location Description Other Share City Share
St. Paul Street
Winter Street to Dead end
Install 120m of new 375 mm storm sewer,
190,000 0
(W&S)
including design and construction management
services. Project has approved funding under
CCBF.
St. Paul Street
Winter Street to Dead end
Street reconstruction, (excavation, backfill,
320,000 0
(W&S)
curb, sidewalk, landscaping, paving), including
design and construction management services.
Asphalt pavements $49,000 / 0.32 LK. Project
has funding approved under CCBF.
Sydney Street
St James Street to Queen
Install approx. 190m of new 300 mm storm
180,000 85,000
Square North (W&S)
sewer, including design and construction
management services. Project has approved
funding under Bilateral funding.
Sydney Street
St James Street to Queen
Street reconstruction (excavation, backfill,
270,000 120,000
Square North (W&S)
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $87,000 / 0.58
LK. Project has funding approved under
Bilateral funding.
Sydney Street
Vulcan Street to Tin Can
Install approx. 125m of new storm sewer for
0 115,000
Beach
separation, including design and construction
management services.
Waterloo Street
Union Street to Peters
Street reconstruction (excavation, backfill,
120,000 55,000
Street
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $134,000 / 0.89
LK. Project has approved funding under
Bilateral funding.
Waterloo Street
Union Street to Peters
Install approx. 73m of new 375mm storm sewer
60,000 30,000
Street (W&S)
for separation, including design and
construction management services. Project has
approved funding under Bilateral funding.
091
City of Saint John 2023 Draft General
GREEN
Fund Capital Budget
401;MWOOP
Project Location Description Other Share City Share
Total $6,342,920 $3,017,000
City of Saint John 2023 Draft General
Loll $ El
PERFORM Fund Capital Budget
MMM
Project Location Description Other Share City Share
Information
Various
IT Infrastructure Renewal (Funded from IT
750,000
Technology
Reserves)
Facility and Asset
Canada Games Aquatic
Leisure pool bridge replacement with metal
45,000 55,000
Management
Center
bridge. Subject to funding from the Regional
Service Commission
Facility and Asset
Canada Games Aquatic
Replacement of four Air Handling Units at
268,000 132,000
Management
Center
CGAC. Project has approved funding under the
Low Carbon Economy Fund. Subject to funding
from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Replacement of glazing units and curtain wall
167,500 82,500
Management
Center
cladding. Project has approved funding under
the Low Carbon Economy Fund and subject to
funding from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Replacement of platform diving boards for
12,600 15,400
Management
Center
competition pool. Subject to funding from the
Regional Service Commission
Facility and Asset
Canada Games Aquatic
Replacement of water slide in leisure pool
101,250 123,750
Management
Center
Subject to funding from the Regional Service
Commission
Facility and Asset
Carleton Community
Replace West wood exit door and wood
0 25,000
Management
Centre
surround.
Facility and Asset
Charles Gorman Arena
Replace Condenser #2 that is at end of its
0 60,000
Management
useful life
Facility and Asset
City Market
Design services for fire escape to meet Building
0 25,000
Management
code requirements.
Facility and Asset
City Market
Upgrade of the City Market's Camera system.
0 50,000
Management
Facility and Asset
Fire Station #1
Washroom design and renovations as currently
0 300,000
Management
not meeting workplace standards.
Facility and Asset
Lord Beaverbrook Rink
New emergency exit door to be installed
0 75,000
Management
complete with structural work for the
compressor room, to meet code requirements.
Facility and Asset
Market Square Facilities
Market Square chilled water circulation pumps
29,900 20,100
Management
replacement that are at end of their useful life.
Project partially funded under the Low Carbon
Economy Fund. Project dependant on cost
share from the Hardman Group.
W
RDCity of Saint John 2023 Draft General
101,11
PERFORM Fund Capital Budget
Project Location Description Other Share City Share
Facility and Asset Market Square Facilities Market Square heating water circulation pumps
Management
replacement that are at end of their useful life.
Project partially funded under the Low Carbon
Economy Fund. Project dependant on cost
share from the Hardman Group.
Facility and Asset
Market Square Facilities Ongoing replacement of pneumatic controls.
Management
Project partially funded under the Low Carbon
Economy Fund. Project dependant on cost
share from the Hardman Group.
Facility and Asset
Mercantile Pedway Installation of waterproofing membrane to
Management
refurbish tunnel.
Facility and Asset
Police Headquarters Replace coiling doors at end of useful life
Management
Facility and Asset Public Gardens
Management Horticultural Building
Facility and Asset Stewart Hurley Arena
Management
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Install new heat recovery ventilator.
Replace condenser #2 at the end of its useful
life.
Design Services to renew 25 ton Main HVAC
units that are at the end of their useful life. (2 of
4 heat pump units) Subject to funding from the
Regional Service Commission
Replace Brine Heater Shell and Tube
Exchanger that is at the end of its useful life
Subject to funding from the Regional Service
Commission
Replace Domestic Hot Water Boiler that is at
the end of its useful life. Subject to funding from
the Regional Service Commission
Replace Glycol Circulation Pumps that is at the
end of its useful life. Subject to funding from
the Regional Service Commission
Replace Shell and Tube Exchanger that is at the
end of its useful life. Subject to funding from
the Regional Service Commission
34,690
179,400
0
0
0
0
56,250
15,750
13,500
6,750
9,000
23,400
120,600
75,000
75,000
30,000
60,000
68,750
19,250
16,500
8,250
11,000
01-1
City of Saint John 2023 Draft General
U
PERFORM Fund Capital Budget
Project
Location
Description
Other Share City Share
Facility and Asset
TD Station
Replacement of Rubberized Rollup Overhead
67,500 82,500
Management
Door and operators at the end of its remaining
useful life. Subject to funding from the
Regional Service Commission
Facility and Asset
TD Station Pedway
Replacement of curtain wall glazing in
120,000 180,000
Management
suspended pedway. Project has approved funding
under the Low Carbon Economy Fund.
Facility and Asset
Trade and Convention
Supplemental funding for the conversion of all
13,500 16,500
Management
Centre
door locks to a swipe card system and the Final
Phase of the LED Lighting Retrofit. Subject to
funding from the Regional Service Commission
Facility and Asset
West Works
Replacement of Salt Dome Tarp, including
0 400,000
Management
overhead doors, structure repairs.
Lily Lake Lift
Lily Lake
Complete an assessment on existing lift station
0 75,000
Station
& forcemain including design services to
complete upgrades.
Rockwood Park
Sanitary Lift Station
Supplemental funding to renew sanitary lift
0 170,000
Golf Course
station at Rockwood Golf Course with a
Packaged Lift Station, including design and
construction management.
Parking
Market Square
Renew CCTV in the Market Square Parking
0 70,000
garage.
Parking
Market Square
Renew CO/NO2 sensors at the Market Square
0 70,000
Parking garage.
Parking
Market Square
Renew garage doors at the Market Square
0 75,000
Parking garage
Engineering
Various locations
Funding for engineering investigations and
0 200,000
Investigations and
Design
design for various projects under the Storm and
Transportation categories.
Reversing Falls
Reversing Falls
Complete Fallsview Drive rock maintenance
0 995,000
work including design and construction
management services.
Reversing Falls
Reversing Falls
Various area improvements and replacement
0 250,000
assets at end of life.
Fleet Replacement
Various Locations
Fleet Replacement for the General Fund.
2,500,000 0
Project to be funded under Fleet Reserve.
Kul
City of Saint John 2023 Draft General
�; l $ PERFORM Fund Capital Budget
Project Location Description Other Share City Share
Paint De -waterer
Rothesay Avenue Garage
Installation of a new paint De -waterer in order
0
200,000
(175 Rothesay Avenue)
to safely separate and dispose of the paint left
over in the lines of painting truck. Required as
a result of the closure of the Boars Head Road
Depot.
Traffic Signals
King Square North Oa
Renew signalized Intersection at the end of it's
0
400,000
Charlotte Street (W&S)
useful life.
Traffic Signals
King Street Oa Charlotte
Renew signalized Intersection at the end of it's
0
400,000
Street (W&S)
Retail Drive
Oakland Street to
Design services for road realignment to eliminate
169,000
1,445,000
Realignment
Rothesay Avenue
the double intersection on Rothesay Avenue
along with land acquisition.
Full project envelope subject to the City
obtaining Bilateral Funding.
Total
$4,559,590
$6,500,500
M-11
City of Saint John 2024 Draft
General Fund Capital Budget
OTHER SHARE CITY SHARE TOTAL
GROW $1,422,700 $2,070,000 $3,492,700
/ I' Q Q MOVE $4,384,500 $4,351,300 $8,735,800
BELONG $723,333 $2,101,667 $2,825,000
GREEN $4,348,100 $2,023,000 $6,371,100
� PERFORM $4,925,985 $3,701,700 $8,627,685
TOTAL $15,804,618 $14,247,667 $30,052,285
20
Capital Budget
Renewal New
NEW INVESTMENTS HIGHLIGHTED IN BL UE
(W&S) PROJECTS ALIGNED WITH UTILITY
PROJECTS IN INTALICS SUBJECT TO FUNDING APPROVAL
061
City of Saint John 2024 Draft General Fund
Capital Budget
- -� - GROW
Project Location Description Other Share City Share
Barbour's General
King Street
Re -envision the site of the Barbours
600,000 1,000,000
Store
General Store including design and
construction management.
St. James Street
Sydney Street to
Street reconstruction (excavation, backfill,
185,000 81,000
Charlotte Street
curb, sidewalk, landscaping, paving), including
(W&S)
design and construction management services.
Asphalt Pavements $54,000 / 0.32LK. Project has
approve funding under Bilateral Funding.
Water Street
Princess Street to
Install approx. 160m of new 1800mm storm
0 700,000
King Street
sewer for separation, including design and
management services.
St. James Street
Sydney Street to
Install 95 m of 300 mm storm sewer for
61,000 29,000
Charlotte Street
separation, including design and construction
(W&S)
management services. Project has funding
approved under Bilateral Funding.
St. James Street
Sydney Street to
Install 232 m of 450 mm storm sewer for
182,500 87,000
Wentworth Street
separation, including design and construction
management services. Project has funding
approved under Bilateral Funding.
St. James Street
Sydney Street to
Street reconstruction (excavation, backfill, curb,
394,200 173,000
Wentworth Street
sidewalk, landscaping, paving), including design
and construction management services.
Asphalt Pavements $102,000 / 0.67LK. Project
has funding approved under Bilateral Funding
Total $1,422,700 $2,070,000
City of Saint John 2024 Draft General
Fund Capital Budget
00
Project Location Description Other Share City Share
Harbour Passage
Riverview Avenue
Extension of Harbour Passage ( The Cove)
660,000 440,000
Extension
West
between Riverview Drive and Riverview
Avenue on the West side. Subject to the City
receiving funding under the Active
Transportation Fund
30 foot zero
Various Locations
Purchase of 2 -30 Ft Zero emissions Transit
700,000 500,000
emission buses
Buses. Full project envelope subject to the City
obtaining funding under the Zero Emission
Transit Fund.
6-20 ft or smaller
Various Locations
Purchase of 6 -20 Ft or smaller Transit Buses.
1,050,000 1,050,000
buses
Fullproject envelope subject to the City
obtaining funding under the Zero Emission
Transit Fund.
Bus Shelters/Bus
Various Locations
Replacement of bus shelters and/or Bus Stops.
250,000 200,000
Stops
Full project envelope subject to the City
obtaining funding under the Zero Emission
Transit Fund.
Fast Charging
TBD
Construct a Fast Charging Station - Subject
22,500 22,500
Station
to the City obtaining funding under the Zero
Emission Transit Fund.
Para Transit
Various Locations
Purchase of a Zero emission Para Transit Bus.
175,000 175,000
Full project envelope subject to the City obtaining
funding under the Zero Emission Transit Fund
Level 2 Chargers
Various Locations
Construct 9 level 2 Chargers - Subject to the
27,000 27,000
City obtaining funding under the Zero
Emission Transit Fund.
Asphalt Roadway
Various locations
Renewal of asphalt roadway and concrete curb
1,500,000 1,236,800
Resurfacing and Curb &
and sidewalk including drainage control and
Sidewalk Renewal -
landscaping in conjunction with the annual
Neighbourhoods
asphalt roadway maintenance and rehabilitation
program. Project funding approved under CCBF
Funding Program.
Cycling
Various locations
Cycling Improvements. Subject to approval of a
0 700,000
Improvements
plan to complete the work. Plan to be approved
by the Finance Committee.
Total
$4,384,500 $4,351,300
MI
City of Saint John 2024 Draft General
BELONGFund Capital Budget
Project Location Description Other Share City Share
Facility and Asset
Management
Dominion Park
Rehabilitation
Fence Replacement
Parks Asset Renewal
Interpretation
Center
Dominion Park
Shamrock Park
Field 1
Various Locations
Playground Renewal Various Locations
District Parks
Shamrock Park
Clubhouse
Millidge Avenue
Shamrock Park
Clubhouse
Boat Ramp
Building Envelope Upgrade - Rockwood Park
0
65,000
Dominion Park Improvements - Phase 2
450,000
450,000
Subject to funding from others
Fence Replacement
0
250,000
Parks Asset Renewal. Subject to approval of a
0
600,000
plan to complete the work. Plan to be approved
by the Finance Committee.
Playground Asset Renewal. Subject to approval
0
500,000
of a plan to complete the work. Plan to be
approved by the Finance Committee.
Replace toilet partitions, sinks, toilets and
0
100,000
flooring at the end of its useful life
Construction of a concrete boat ramp and dock
273,333
136,667
to load and unload boats. Other share funding
from other levels of government.
Total $723,333 $2,101,667
City of Saint John 2024 Draft General
'�to GREEN Fund Capital Budget
41&0010
Project Location Description Other Share City Share
Facility and Asset Various Municipal
Deep Municipal energy retrofit. Project has
80,000 120,000
Management Facilities
approved funding under the Low Carbon
Fund
Bonner Place Bonner Place
Install 180m of new 300 mm storm sewer,
0 210,000
including design and construction management
services.
Bonner Place Bonner Place
Street reconstruction, (excavation, backfill,
0 540,000
curb, sidewalk, landscaping, paving), including
design and construction management services.
Asphalt pavements $80,000 / 0.53 LK.
Carmarthen Street Leinster Street to Union
Street reconstruction, (excavation, backfill,
365,000 160,000
Street (W&S)
curb, sidewalk, landscaping, paving), including
design and construction management services.
Asphalt pavements $118,000 / 0.79 LK. Project
has approved funding under Bilateral Funding.
Carmarthen Street Leinster Street to Union
Install 265m of new 450 mm storm sewer,
237,250 113,000
Street (W&S)
including design and construction management
services. Project has approved funding under
Bilateral Funding.
Charlotte Street Broad Street to Vulcan
Install 210m of new 600 mm storm sewer,
204,400 97,000
Street (W&S)
including design and construction management
services. Project has approved funding under
Bilateral Funding.
Charlotte Street Broad Street to Vulcan
Street reconstruction, (excavation, backfill,
302,950 133,000
Street (W&S)
curb, sidewalk, landscaping, paving), including
design and construction management services.
Asphalt pavements $94,000 / 0.62 LK. Project
has approved funding under Bilateral Funding.
Combined Sewer North End
Completion of a strategy prioritizing the
110,000 40,000
Separation Strategy-
separation of combined sanitary and storm
North
sewers for the Old North End of Saint John.
Full project envelope subject to City
obtaining Bilateral Funding
City of Saint John 2024 Draft General
GREEN Fund Capital Budget
Project Location Description Other Share City Share
Crown Street
Union Street to Paul
Design and construction management services
290,000 105,000
Harris Street
for the renewal of the street (excavation,
backfill, curb, sidewalk, landscaping and
paving), including two new street lights and the
installation of a new storm system. Full project
envelope subject to City obtaining Bilateral
Funding
Douglas Avenue
Bentley Street to Civic
Install approx. 525 m of new storm sewer for
815,000 0
# 400 (W&S)
separation, including design and construction
management services. Project has approved
funding under CCBF.
Douglas Avenue
Bentley Street to Civic
Street reconstruction (excavation, backfill,
1,125,000 0
# 400 (W&S)
curb, sidewalk, landscaping and paving),
including design and construction management
services. Asphalt pavements $265,000 /
1.77LK. Project has approved funding under
CCBF.
Leinster Street
Carmarthen Street
Design and construction management services
198,000 75,000
to Crown Street
for the renewal of the street (excavation,
backfill, curb, sidewalk, landscaping and
paving), installation of new storm system.
Full project envelope subject to City obtaining
Bilateral Funding.
Pitt Street
Orange Street to
Install 130m of new 300 mm storm sewer,
87,600 42,000
Mecklenburg Street
including design and construction management
(W&S)
services. Project has approved funding under
Bilateral Funding.
Pitt Street
Orange Street to
Street reconstruction, (excavation, backfill,
229,950 101,000
Mecklenburg Street
curb, sidewalk, landscaping, paving), including
(W&S)
design and construction management services.
Asphalt pavements $76,000 / 0.51 LK. Project
has approved funding under Bilateral Funding.
Queen Street
Germain Street to
Install 140m of new 375 mm storm sewer,
109,500 52,000
Charlotte Street (W&S)
including design and construction management
services. Project has approved funding under
Bilateral Funding.
Queen Street
Germain Street to
Street reconstruction, (excavation, backfill,
193,450 85,000
Charlotte Street (W&S)
curb, sidewalk, landscaping, paving), including
design and construction management services.
Asphalt pavements $52,000 / 0.34 LK. Project
has approved funding under Bilateral Funding.
City of Saint John 2024 Draft General
GREEN Fund Capital Budget
40&010
Project Location Description Other Share City Share
Rehabilitate Tide Flex Lower Cove Loop Rehabilitate existing tide flex outfall.
150,000
Total $4,348,100 $2,023,000
:1W
City of Saint John 2024 Draft General
Loll $ El
PERFORM Fund Capital Budget
MEM
Project
Location
Description
Other Share City Share
Information
Various
IT Infrastructure Renewal (Funded from IT
750,000 0
Technology
Reserves)
Facility and Asset
Canada Games Aquatic
Competition Pool Filtration replacement of
9,000 11,000
Management
Center
filter media at end of useful life. Subject to
funding from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Leisure Pool Filtration replacement of filter
9,000 11,000
Management
Center
media at end of useful life. Subject to funding
from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Platform Stairs, Decking and Railings
45,000 55,000
Management
Center
replacements at end of useful life. Subject to
funding from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Tot's Pool Filtration replacement of filter media
9,000 11,000
Management
Center
at end of useful life. Subject to funding from the
Regional Service Commission
Facility and Asset
Canada Games Aquatic
Bottle Filling Stations/Fountains. Subject to
11,250 13,750
Management
Center
funding from the Regional Service Commission
Facility and Asset
Canada Games Aquatic
Replacement of painted metal exit and service
11,250 13,750
Management
Center
doors at end of remaining useful life. Subject to
funding from the Regional Service Commission
Facility and Asset
City Market
Replace Tower Fire Escape. To meet building
0 250,000
Management
code requirements.
Facility and Asset
Fire Station # 1
Replace server room heat pump at end of useful
0 13,500
Management
life.
Facility and Asset
Fire Station # 2
Replace aluminum framed doors, windows at
0 50,000
Management
end of useful life.
Facility and Asset
Fire Station # 2
Replace wood siding on addition at end of
0 50,000
Management
useful life.
Facility and Asset
Fire Station #1
Replace original metal frame glazing at upper
0 250,000
Management
floor
Facility and Asset
Fire Station #1
HVAC Upgrade
0 60,000
Management
Facility and Asset
Market Square Facilities
Investigate and design to replace podium
0 250,000
Management
membrane below landscaping areas at end of
useful life.
Facility and Asset
Market Square Facilities
Replace AC-1 at end of useful life. Project
47,840 33,000
Management
partially funded under the Low Carbon
Economy Fund. Project dependant on cost
share from the Hardman Group.
City of Saint John 2024 Draft General
1ZI
PERFORI'�11 Fund Capital Budget
Project Location Description Other Share City Share
Facility and Asset Market Square Facilities Replace AC-3 at end of useful life. Project
Management
partially funded under the Low Carbon
Economy Fund. Project dependant on cost
share from the Hardman Group.
Facility and Asset
Market Square Facilities
Replace fencing along St Patrick Street at end
Management
of useful life. Project dependant on cost share
from the Hardman Group.
Facility and Asset
Municipal Operations
Replacement of painted metal exit and service
Management
Complex
doors at end of its useful life
Facility and Asset
Police Headquarters
Main Level Heat Pumps (1.5-2.5 ton) phased
Management
replacement of heat pumps (8) at end of useful
life.
Facility and Asset
Saint Patrick Street
Replace glazed roofing at end of useful life
Management Pedway
Facility and Asset Saint Patrick Street
Management Pedway
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Facility and Asset TD Station
Management
Facility and Asset Transit Building
Management
Parking Peel Plaza Parking
Garage
Engineering Various locations
Investigations and
Design
Replace suspended pedway curtain wall, west
elevation curtain wall and metal soffit at end of
useful life. Project dependant on cost share
from the Hardman Group.
Renew 25 ton Main HVAC units that are at the
end of their useful life. (2 of 4 heat pump units)
Subject to funding from the Regional Service
Commission
Replacement of booster pumps (5hp) at end of
useful life. Subject to funding from the Regional
Service Commission
Replacement of heat pump cooling tower at end
of remaining useful life. Subject to funding f rom
the Regional Service Commission
Replace cistern pumps for pumping rain water
from underground storage tanks for bus
washing. Project has approved funding under the
Low Carbon Economy Fund.
Replace CCTV Peel Plaza Parking
Garage
Funding for engineering investigations and
design for various projects under the Storm and
Transportation categories.
47,840
26,400
0
0
0
162,500
382,500
6,300
180,000
30,000
0
0
33,000
54,000
60,000
50,000
150,000
162,500
467,500
7,700
220,000
45,000
85,000
200,000
City of Saint John 2024 Draft General
UPERFORM Fund Capital Budget
Project Location Description Other Share City Share
Fleet Replacement Various Locations
Six new consoles Public Safety
(Workstations) Communication Centre
Traffic Signals
Retail Drive
Realignment
McAllister Drive
Oakland Street to
Rothesay Avenue
Fleet Replacement for the General Fund.
2,500,000 0
Project to be funded under Fleet Reserve.
Project includes six monitors, TMR, radio
0 240,000
equipment, two desktop computers, three
telephones and networking components at
each work station.
Renew existing signalized intersection to
0 600,000
improve pedestrian accessibility and traffic
detection at this major intersection
Road Realignment to eliminate the double
698,105 255,000
intersection on Rothesay Avenue. Full project
envelope subject to the City obtaining Bilateral
Funding.
Total $4,925,985 $3,701,700
!E:3
Proposed Program Summary For - 2023
Category
No. of
Other
utility
Total
Projects
Share
Share
Industrial Water Renewal - West
3
$985,000
$0
$985,000
Infrastructure Renewal - Sanitary
19
$5,133,905
$2,868,300
$8,002,205
Infrastructure Renewal - Water
22
$2,625,750
$1,999,500
$4,625,250
TOTALS: 44 $8,744,655 $4,867,800 $13,612,455
Summary of Capital Costs (Utility Share)
Industrial Water Renewal
- West
0.0%
Infrastructure Renewal -
Wate r
41.1%
Infrastructure Renewal -
Sanitary
58.9%
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Industrial Water Renewal - West
Project
Location
* Menzies Lake Dam Menzies Lake Dam
* Spruce Lake
* Spruce Lake
Spruce Lake
Spruce Lake
Description
Supplemental Funding for repair woik and
upgrade the access road and 3 existing earthen
dykes and concrete control structure, including
design and construction management services.
Investigation and conceptual design around
updating the Spruce Lake Screen Building
and/or installation of new Intakes.
Investigation and conceptual design around
updating the Coleson Cove Screen Building.
Other Utility
Share Share
585,000 0
250,000 0
150,000 0
TOTAL: $985,000 L0
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitary
Project
Location
Description
Other
Utility
Share
Share
* Broad Street
Charlotte Street to Carmarthen
Renew 275m of 300mm T.C. sanitary sewer,
285,000
136,000
Street
including design and construction management
services. Project to be partially funded under
Bilateral funding.
• Carmarthen Street
Mecklenburg Street to Orange
Renew 165m of 375mm T.C. sanitary sewer,
190,000
91,000
Street
including design and construction management
services. Project to be partially funded under
Bilateral funding.
CSO Rehab
Lower Cove Loop
Design and Rehabilitate CSO Chambers #1 and
0
200,000
#2, Including construction management.
* EIA
Millidgeville WWTP and
Complete a Climate Lens, Environment Impact
24,000
36,000
Lancaster Lagoon
Assessment, Indigenous and AIA assesment.
Full project envelope subject to the City
obtaining DMAF funding. (Climate Change
Adaptation Project)
* Facility and Asset
Various Water Facilities
Deep Municipal energy retrofit. Project
160,000
240,000
Management
partially funded under the Low Carbon
Economy Fund.
* Lancaster Lagoon
Lancaster Lagoon
Supplemental funding to construct four aeration
2,823,205
335,000
headers, one for each cell for the system at the
Lancaster lagoon complete with mad way
construction. Full project envelope subject to
the City obtaining Bilateral funding. Portion of
City share for Bilaterial Program provided in
2021 Capital Budget
* Lancaster Lagoon Lancaster Lagoon Design for repairs and upgrades to the berms 110,000
surrounding the polishing pond to increase
their overall height to a consistent elevation and
stabilize the embankment against further
erosive soil loss as well as completing the
design incorporating Climate Change
Measures. Project includes design and
construction management services. (Climate
Change Adaptation Project). Full project
evelope subject to the City obtaining DMAF
funding.
* Morris and McKiel Street Collins Street to Connors Street Renew appmx. 300m of 200mm concrete with 450,000
new 200mm sanitary sewer, including design
and construction management services. Project
to be funded under CCBF.
165,000
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitary
Project Location Description Other Utility
Share Share
* Pitt Street Mecklenburg Street to St. James Renew 190m of 300mm and 370mm T.C.
Street sanitary sewer, including design and
construction management services. Project to
be partially funded under Bilateral funding.
G&D * Retail Drive Area Rockwood Avenue to Civic # 16 Design services to renew approximately 122 in
of 450mm sanitary sewer.
170,000 80,000
60,000
Separation of the Bayside Drive, Edith Avenue, Investigate and conceptual design options to 0 250,000
Combined Sewers near Loch Lomond Road, reduce overflows and separate the existing
Bayside Middle school Westmorland Road Ellerdale combined sewers near Bayside Middle School.
Street, Linda Court, Nlacdonald
Street
* St Paul Street Winter Street to Dead end Renew 120m of 250mm T.C. sanitary sewer, 234,000
including design and construction management
services. Project to be funded under CCBF.
* Sydney Street St James Street to Queen Square Renew 195m of 300mm and 370mm T.C. 200,000 96,000
North sanitary sewer, including design and
construction management services. Project to
be partially funded under Bilateral funding.
* Waterloo Street Union Street to Peters Street Renew appmx. 73m of 375mm T.C.sanitary 70,000 33,000
sewer, including design and construction
management services. Project to be partially
funded under Bilateral funding.
* WWPS Lift Station A 657 Dominion Park Road Retrofit lift station above flood level to provide 124,000 266,000
for reliable collection of wastewater, including
design and construction management services.
Project to be partially funded underDMAF.
(Climate Change Adaptation Project)
* WWPS Millidge Avenue 1043 Nillidge Avenue Design services to reconstruct lift station above 25,500 38,000
flood level to provide for reliable collection of
wastewater. Project to be partially funded
underDMAF. (Climate Change Adaptation
Project)
* WWPS Tippett Drive 651 Tippett Drive Retrofit lift station above flood level to provide 124,000 320,000
for reliable collection of wastewater, including
design and construction management services.
Project to be partially funded underDMAF.
(Climate Change Adaptation Project)
WWTP Various Locations Implement the recommendations from the City 0 306,000
of Saint John Wastewater Treatment Plant
Solid Waste Diversion Action Plan.
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
*: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitary
Project Location Description Other Utility
Share Share
* WN TP Nllidgeville
Millidgeville `VWTP Design and construction management services 144,200 216,300
for a new UV disinfection system and building
with updated mechanical and electrical
components installed above the projected Saint
John River flood elevation. (Climate Change
Adaptation Project). Full project envelope
subject to the City obtaining DMAF funding.
TOTAL: $5,133,905 $2,868,300
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Water
Project
Location
Description
Other
Share
Utility
Share
Britain Street
Pitt Street to Wentworth Street
Supplemental City share funding for the
0
50,000
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
* Broad Street
Chadotte Street to Carmarthen
Renew 275m of 200 mm C.L watermain with
260,000
167,000
Street
200 mm watermain, including design and
construction management services. Project to
be partially funded under Bilateral funding.
• Carmarthen Street
Mecklenburg Street to Orange
Renew 165m of 300 mm C.I. watermain with
225,000
145,000
Street
300 mm watermain, including design and
construction management services. Project to
be partially funded under Bilateral funding.
Champlain Heights
Champlain Heights Booster
Replace Champlain Heights Booster Station
0
200,000
Booster Station
Station
disconnect and MCC, including design and
construction management services.
Charlotte Street
St. James Street to Lower Cove
Supplemental City share funding for the
0
40,000
Loop
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
Engineering
Various locations
Funding for engineering investigations and
0
240,000
Investigations and Design
design forvarious projects underthe Water and
Sanitary categories.
* Fleet Replacement
Various Locations
Fleet Replacement for Saint John Water.
475,000
0
Project to be funded under Fleet Reserve.
Garden Street
Coburg Street to City Road
Supplemental City share funding for the
0
104,500
renewal of the Water and sewer Infrastructure
for the overall street reconstrction project.
• Morris and McMel Street
Collins Street to Connors Street
Renew approx. 250m of 200mm C.I.
612,000
watermain, including design and construction
management services. Project to be funded
under CCBF.
Peters Street
Watedoo Street to Coburg Street
Supplemental City share funding for the
85,000
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
Pitt Street
St James Street to Broad Street
Supplemental City share funding for the
0
55,000
renewal of the Water and sewer Infrastructure
for the overall street reconstrction project.
* Pitt Street
Mecklenburg Street to St. James
Renew 220m of 200 mm C.I. watermain with
190,000
130,000
Street
200 mm watermain, including design and
construction management services. Project to
be partially funded under Bilateral funding.
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Water
Project
Location
Description
Other
Utility
Share
Share
* Rockland Road
Parks Street to Paradise Row
Supplemental City share funding for the
70,000
0
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
Project to be funded under CCBF.
• Rodney Street
Market Place to Watson Street
Supplemental City share funding for the
188,750
0
renewal of the Water and sewer Inf►astructure
for the overall street reconstruction project.
Project to be funded under CCBF.
Spruce Lake Tank
Spruce Lake Industrial Park
Engineering Design for the Rehabilitation of
0
250,000
the Spruce Lake Tank
St. James Street
Germain Street to Charlotte
Supplemental City share funding for the
0
50,000
Street
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
* St Paul Street
Winter Street to Dead end
Renew 120m of 100 mm C.I. watermain with
315,000
200 mm watermain, including design and
construction management services. Project to
be funded under CCBF.
Sydney Street
Broad Street to Broadview
Supplemental City share funding for the
0
35,000
Avenue
renewal of the Water and sewer Infrastructure
for the overall street reconstruction project.
G&D Sydney Street
Vulcan Street to Tin Can Beach
Renew approx. 125m of 200mm C.I.
0
185,000
watermain, including design and construction
management services.
* Sydney Street
St James Street to Queen Square
Renew 220m of 200 mm C.L watermain with
185,000
120,000
North
200 nun watermain, including design and
construction management services. Project to
be partially funded under Bilateral funding.
Water Pumping Station
Technology Drive
Investigate and conceptual design services for
0
75,000
the construction of a new Water Booster
Pumping Station.
* Watedoo Street
Union Street to Peters Street
Renew approx. 73m of 300mm C.I. watermain,
105,000
68,000
including design and construction management
services. Project to be partially funded under
Bilateral funding.
TOTAL: $2,625,750 $1,999,500
Proposed Program Summary For - 2024
Category
No. of
Other
utility
Total
Projects
Share
Share
Industrial Water Renewal - East
1
$144,000
$0
$144,000
Infrastructure Renewal - Sanitary
14
$4,886,106
$3,825,134
$8,711,240
Infrastructure Renewal - Water
11
$3,553,750
$1,215,622
$4,769,372
TOTALS: 26 $8,583,856 $5,040,756 $13,624,612
Summary of Capital Costs (Utility Share)
Industrial Water Renewal
- East
0.0%
Infrastructure Renew2
Wate r
24.1 %
ucture Renewal -
Sanitary
10.9%
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
*: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Industrial Water Renewal - East
Project Location Description Other Utility
Share Share
Loch Lomond Watershed MCBrien Lake Dams Complete a geotechnical investigation and 144,000 0
detailed design to upgrade an access road to
McBrien Lake Dams (Phase 1 of 4)
TOTAL: $144,000 Lo
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitar
Project Location Description Other Utility
Share Share
Carmarthen Street Leinster Street to Union Street Renew 265m of 375mm T.C. sanitary sewer, 295,650 140,000
including design and construction management
services. Project to be funded under Bilateral
Funding.
• Charlotte Street
Broad Street to Vulcan Street
Renew 210m of 300mm T.C. sanitary sewer,
222,650 106,000
including design and construction management
services. Project to be funded under Bilateral
Funding.
* Combined Sewer
North End
Completion of a strategy priortizing the
110,000 40,000
Separation Strategy -
separation of combined sanitary and storm
North
sewers for the Old North End of Saint John.
Full project envelope subject to the City
obtaining Bilateral funding.
* Douglas Avenue
Bentley Street to Civic # 400
Renew 525 m of 225 mm, 300 nun sanitary
900,000 0
sewer (Condition Grade of 4), including design
and construction management services. Project
to be funded under CCBF.
* Lancaster Lagoon
Lancaster Lagoon
Construction for repairs and upgrades to the
440,000 660,000
berms surrounding the polishing pond to
increase their overall height to a consistent
elevation and stabilize the embankment against
further erosive soil loss as well as completing
the design incorporating Climate Change
Measures. (Climate Change Adaptation
Project) Project includes design and
construction management services. Full project
evelope subject to the City obtaining DMAF.
* Pitt Street
Orange Street to Mecklenburg
Renew 130m of 150mm and 300mm T.C.
116,800 55,000
Street
sanitary sewer (Condition Grade of 2),
including design and construction management
services. Project to be funded under Bilateral
Funding.
* Queen Street
Germain Street to Charlotte
Renew 140m of 250mm T.C. sanitary sewer,
127,750 61,000
Street
including design and construction management
services. Project to be funded under Bilateral
Funding.
Rehabilitate Tide Flex
Lower Cove Loop
Rehabilitate existing tideflex outfall.
0 150,000
* St. James Street
Sydney Street to Charlotte Street
Renew 70 m of 300mm and 375 mm T.C.
61,200 30,000
sanitary sewer (Condition Grade of 4 with an in
service year of 1878), including design and
construction management services. Project to
be funded under Bilateral Funding.
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Sanitar
Project Location
Description
Other Utility
Share Share
* WWPS Kennedy Street 121 Kennedy Street
Retrofit lift station above flood level to provide
128,000 192,000
for reliable collection of wastewater, including
design and construction management services.
(Climate Change Adaptation Project) Project to
be partially funded under DMAF.
* WWPS Lift Station B 375 Dwyer Road
Reconstruct lift station that is at the end of it's
588,400 215,000
asset life to provide for reliable collection of
wastewater, including design and construction
management services. Full project envelope
subject to the City obtaining Bilateral funding.
* WWPS Millidge Avenue 1043 Millidge Avenue
Retrofit lift station above flood level to provide
186,500 280,000
for reliable collection of wastewater, including
construction management services. (Climate
Change Adaptation Project) Project to be
partially funded underDMAF.
* WWPS Walter Street Walter Street
Reconstruct lift station that is at the end of it's
588,400 215,000
asset life to provide for reliable collection of
wastewater, including design and construction
management services. Note: (Design only to
consider potential future development flowing
to station). Full project envelope subject to the
City obtaining Bilateral funding.
* WWTP Nliillidgeville Millidgeville WWIFP
Construct a new UV disinfection system and
1,120,756 1,681,134
building with updated mechanical and electrical
components installed above the projected Saint
John River flood elevation. (Climate Change
Adaptation Project) Full project envelope
subject to the City obtaining DMAF.
TOTAL: $4,886,106 $3,825,134
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Infrastructure Renewal - Water
Project
Location
Description
Other
Share
Utility
Share
* Carmarthen Street
Leinster Street to Union Street
Renew 95m of 300 mm C.L and 170m of
416,100
266,000
400mm C.I. watermain with new 300mm and
400mm watermain, including construction
management services. Project to be funded
under Bilateral Funding.
* Charlotte Street
Broad Street to Vulcan Street
Renew 210m of 250 mm C.I. watermain with
255,500
213,000
new 250mm watermain including a new water
bottle filling station, including design and
construction management services. Project to
be funded under Bilateral Funding.
* Crown Street
Union Street to Paul Hams
Design and Inspection services for the renewal
260,000
97,000
Street
of the Water and Sewer forthe street. Full
project envelope subject to the City obtaining
Bilateral funding.
* Douglas Avenue
Bentley Street to Civic # 400
Renew 525 in of 300 mm C.I. watermain,
1,575,000
0
including design and construction management
services. Project to be funded under CCBF.
Engineering
Various locations
Funding for engineering investigations and
0
177,622
Investigations and Design
design forvarious projects underthe Water and
Sanitary categories.
* Fleet Replacement
Various Locations
Fleet Replacement for Saint John Water.
475,000
0
Project to be funded under Fleet Reserve.
* Leinster Street
Carmarthen Street to Crown
Design and Inspection services for the renewal
217,000
79,000
Street
of the Water and Sewer forthe street. Full
project envelope subject to the City obtaining
Bilateral funding.
* Loch Lomond Watershed
McBrien Lake Dams
Complete a geotechnical investigation and
0
156,000
detailed design to upgrade an access road to
McBrien Lake Dams (Phase 1 of 4)
* Pitt Street
Orange Sheet to Mecklenburg
Renew 168m of 200 mm C.I. watermain with
149,650
96,000
Street
200 mm watermain, including design and
construction management services. Project to
be funded under Bilateral Funding.
* Queen Street
Germain Sheet to Charlotte
Renew 140m of 200 mm C.I. watermain with
131,400
84,000
Street
200 mm watermain, including design and
construction management services. Project to
be funded under Bilateral Funding.
* St James Sheet
Sydney Street to Charlotte Sheet
Renew 90 in of 200 mm C.I. watermain
74,100
47,000
(Service year is 1878), including design and
construction management services. Project to
be funded under Bilateral Funding.
MDH: MUNICIPAL DESIGNATED HIGHWAYS
PDH: PROVINCIALLY DESIGNATED HIGHWAYS
RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects.
w&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council.
G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time.
*: PROJECTS DEPENDANT ON FUNDING FROM OTHERS
Project
Infrastructure Renewal - Water
Location
Description
Other
Share
Utility
Share
TOTAL: $3,553,750 $1,215,622
FINANCE COMMITTEE REPORT
Report Date August 19, 2022
Meeting Date August 24, 2022
Chairman Sullivan and Members of Finance Committee
SUBJECT: 2023 & 2024 Proposed Draft General and Utility Fund Capital Budgets
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of the Finance Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Craig Lavigne
Kevin Fudge/Brent McGovern
John Collin
RECOMMENDATION
It is recommended the Finance Committee receive and file the 2023 and 2024
Draft General Fund and Utility Fund Capital Budgets as presented.
EXECUTIVE SUMMARY
Staff have prepared a two-year draft Capital Budget for both the General Fund and
the Utility Fund. The 2023 and 2024 budgets focus on asset renewal, maximizing
funding opportunities, financial policies, numerous City approved plans and
Council priorities.
The 2023/2024 General fund will have a budget that will see 80% of City Share
allocated to renewal and 20% of the City share focused on new assets and service
enhancements subject to the Finance Committee and Common Council approving
the updated Capital budget policy. The overall two-year budget is $65,821,895
with $29,570,647 City Share and $36,251,248 Other Share, including fleet,
information technology and capital reserves.
The multiyear budget ensures new debt is $8,994,980 for 2023 and $8,975,667 for
2024. Capital from operating is increasing by $1,000,000 year over year to ensure
the principles of the long-term financial plan is being adhered to.
Other share of $36,251,248 is funding being leveraged from other funding
programs in the amount of $28,756,248 and the balance of $7,495,000 is funding
from reserves.
The Utility fund budget will have two-year budget for $28,222,277 with
$9,908,556 being funded from Capita6lrom Operating and other sources for
funding of $18,313,721. The Utility will not be borrowing for any capital as the
focus continues to be on debt reduction.
PREVIOUS RESOLUTION
N/A
STRATEGIC ALIGNMENT
The proposed 2023 and 2024 draft General Fund and Utility Fund Capital Budgets
are aligned with Councils' priorities, Capital Budget Policy, Long Term Financial
Plan, Debt Management Plans, Asset Management Plan, Central Peninsula
Neighborhood Plan, Play SJ, Move SJ, and Plan SJ.
REPORT
BACKGROUND
The proposed 2023 and 2024 capital budget for the General Fund is $65,821,895
with City Share being $29,570,647 and other share being $36,251,248. The
proposed 2023 and 2024 capital budgets for the Utility Fund is $28,222,277
with the Utility's Share being $9,908,556 and other share of $18,313,721
These budgets have significant approved funding from both Federal and Provincial
levels of government along with several funding applications submitted for
additional funding. Staff with Council's support have continued to seek financial
funding that aligns with the City's various plans, asset renewal needs and
priorities.
These budgets not only work to address the infrastructure deficit the City has, but
they also contribute to the positive impacts renewed assets can have on the
Community. As assets are renewed there is more opportunities to reduce
greenhouse gases, prepare forclimate change impacts, offer more green options
throughout the City, focus on Council Priorities aswell asfocus on improving quality
of life for the residents of Saint John.
General Fund Capital Budgets
The proposed investments must comply with all the approved financial policies
which includes the asset management plan, capital budget policy, debt
management policy and alignment with the long-term financial plan. Under the
capital budget policy, the cap for renewal vs. new assets is 80% renewal and 20%
new. The 2023/2024 budgets comply with the updated Capital Budget policy
(subject to Finance Committee and Common Council approval) with City share of
asset renewal at 80% ($23,633,647) and new assets at 20% ($5,937,000). The City
share is aligned with the financial principles of the long-term financial plan with
2023 capital from operating increasing to $5,300,000 and $6,300,000 in 2024 as
outlined in the plan. Debt is capped at no more than $9,000,000 each year and
this multi -year budget complies with these principles.
W
The budget also includes considerable funding from other levels for government
with leverage funding of $28,756,248 over the multiyear budget. This additional
funding allows for more focus on the City's infrastructure deficit, growth
opportunities, climate change investment and quality of life investments.
New Investments
Over the two-year budget there will be new investment and service enhancement
of $8,449,605 with City share of $5,937,000 and other share of $2,512,605.
Projects being proposed are.
➢ Reimagination of Barbours General Store Site
➢ Redevelopment of Loyalist Plaza — Zamboni, HVAC, Railing System
➢ Transit —Green infrastructure
➢ Main Street — Bike Lane/active transportation
➢ Retail Drive Realignment
➢ Harbour Passage Extension
➢ Various other cycling improvements
Asset Renewal
The Asset Management data, infrastructure deficit, long term financial plan,
approved plans, financial policies are key inputs into the 2023/2024 capital
budgets, but the 2023/2024 budgets also address several of Council's priorities.
Grow
➢ Retail Drive - $2,582,105
➢ Barbours General Store Location - $2,000,000
➢ South Market Street - $750,000
➢ Water Street - $700,000
➢ St. James Street — Various - $1,192,700
➢ Loyalist Plaza Makeover - $1,210,000
➢ Waterloo Street/Cliff Street - $100,000
Move
➢ Transit Redesign - $6,486,760 (Note all the investment in Transit would be
green as well)
➢ Asphalt/Curbs/Sidewalks - $5,800,000
➢ Main Street Bike Lane/Active Transportation - $1,565,000
➢ Harbour Passage Extension - $1,100,000
➢ Various new Cycling Options - $700,000
➢ Boars Head Road Sidewalk - $620,000
AEII
Green
➢ Storm Sewer/Street Renewal - $16,190,020
o Much of this investment is in road reconstruction and helps the City
to support development growth, beautification of streetscapes,
active transportation opportunities
➢ District Energy - $1,003,300
➢ Deep Energy Retrofits - $500,000
Belong
➢ Various Parks Renewal - $1,200,000
➢ Dominion Park - $900,000
➢ Rockwood Park A Frame Building and Interpretation Centre - $565,000
➢ Playground Renewal - $500,000
➢ Millidge Avenue Boat Ramp - $455,000
➢ Shamrock Park - $350,000
➢ Carnegie Arts Centre - $445,000
➢ Market Place West Ball Field - $275,000
Perform
➢ Fleet Replacement - $5,000,000 (Fleet Reserves)
➢ IT Infrastructure Renewal - $1,500,000 (IT Reserves)
➢ Various Facilities - $6,971,510
o TD Station, Canada Games Aquatic Centre
o Pedways, Salt Dome
o Parking Garage — Peel Plaza, Market Square
o Fire stations - #1 and #2, Public Safety Comms Centre
o Various Arenas, Community Centre's
➢ Traffic Signals with improved accessibility - $1,200,000
➢ Various Roadwork and other Asset Renewal - $3,960,500
o Traffic Management, Safety Measures (roundabouts)
o Engineering and Design
o Lift Stations
o Fallsview Drive (Capital Reserves)
o PSCC Consoles
The investments cover a wide range on the priorities specifically as noted below.
➢ Focus on Climate Change/Environmental Events — separating sanitary
sewer and storm water, greening transit fleet
➢ Sustainable Transportation — rehabilitating sidewalks, creating more bike
lanes, sidewalk extension, harbour passage extension, transit redesign
➢ Beautification/Greening — opportunities under road reconstruction to
change the landscape of areas(e.g., planting trees, grass)
➢ Growth/Housing — improve urLderground infrastructure reliability and
better prepare the City for growopportunities
➢ Safety —Opportunity to add safety measures, improve accessibility at a key
intersection, replacing traffic and adding traffic control measures,
Utility Fund Capital Budgets
The proposed Utility Fund Capital Budget proposes a total of $28,222,277 with
$9,908,556 being funded from the operating budget and $18,313,721 coming from
a combination of fleet reserves and funding from other sources. The budget also
consists of no new borrowing for the Utility as the focus has been on reducing debt
and no debt borrowing has occurred since 2017.
The budget continues to focus on the renewal of assets to continue improving the
status of the infrastructure deficit. The work primarily includes replacement of
infrastructure however there are also green initiatives at several facilities and the
budget ensures alignment with the capital program in the General Fund.
However as with the General Fund, the reinvestments are much more than just
replacing assets. Climate and Environmental factors play a significant part in this
budget. There are investments in wastewater lift stations that require stations to
be moved or raised above flood levels in accordance with our Climate Adaptation
Plan. This will ensure a reliable collection of wastewater service to citizens and
businesses of Saint John and prevent environmental damage in the case of future
significant flood events.
Significant investments are being proposed in Lancaster Lagoon to renew portionsof
this asset that are at the end of their asset life, the investments in this asset will also assist
in mitigating climate change through significant improvements in operational
efficiency and the investments will also address a priority within the City's Climate
Change Adaptation Plan. The continuation of storm sewer separations and
sanitary sewer replacements are critical investments that build the infrastructure
backbone of the future to support continued growth and development in Canada's
first incorporated City. These investments allow for mitigation of climate events
and prevent overwhelming the system further preparing the City for the effects of
climate change. The alignment on these investments with the General Fund are
key for allowing continued growth and development of housing opportunities.
Other investments being proposed are investing in a combined sewer separation
strategies for the North End and the drainage basin around the Bayside School
along with watershed investments for both potable and industrial users.
Conclusion
The proposed budgets for both the General Fund and Utility Fund continue to
focus on asset renewal, while aligning with approved Financial Policies, various
approved City Plans and successful leveraging of Government funding.
The reinvestments and new investments are critical to meet the changing
environment, reducingthe City's greenhouse gas emissions and meetingthe needs
and desires of residents across the City66
The budgets continue to align asset renewal while focusing on growth of tax base
and population, public safety, greening and beautification efforts, recreation,
active transportation and a vibrant waterfront.
SERVICEAND FINANCIAL OUTCOMES
The City's share of the 2023 and 2024 proposed Draft General Fund Capital budget
will be funded from capital from operating ($5.3M in 2023 and $6.3M) with the
balanced being borrowed ($17,970,647 over 2023 and 2024).
The Utility Budget will be funded with $9,908,556 from the operating budget and
$18,313,721 coming from a combination of reserves and funding from other
sources.
The projects selected for the capital program borrowing have a useful life of
approximately 15 years or more.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input has been received from all Service Areas, the ABCs, Senior Leadership
Team.
ATTACHMENTS
Exhibit 1—
2023 Draft General Fund Capital Budget
Exhibit 2 —
2024 Draft General Fund Capital Budget
Exhibit 3 —
2023 Draft Utility Fund Capital Budget
Exhibit 4 —
2024 Draft Utility Fund Capital Budget
AYA
-ter`_ II f{�, err I
FINANCE COMMITTEE REPORT
M&C No.
Click here to enter text.
Report Date
September 12, 2022
Meeting Date
September 28, 2022
Service Area
Finance and
Administrative Services
Chairman Sullivan and Members of Finance Committee
SUBJECT: FAS-027 Mayor & Council Professional Development
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Kevin Fudge
Kevin Fudge
I John Collin
RECOMMENDATION
It is recommended that the Finance Committee endorse FAS-027 Mayor & Council
Professional Development Policy as presented and that the Chair of the Finance
Committee bring forth a recommendation to Common Council for approval.
EXECUTIVE SUMMARY
Common Council has expressed an interest in adding structure in which the way
professional development opportunities are budgeted and allocated to elected
officials. The City is committed to encouraging professional development for the
Mayor and Common Council, recognizing the investment is inextricably linked to
the achievement of its mission, strategic direction and governance.
The Mayor & Council professional development policy (FAS-027) sets criteria for
eligible professional development activities, establishes protocol on the allocation
of budget to Mayor and Council, ensures fairness and equity between Councilors
with respect to usage of funds and instills reporting requirements for public
transparency. The rules that governs travel expenditures are within the Council
approved FAS-025 Travel Policy.
PREVIOUS RESOLUTION
N/A
REPORT
N/A
STRATEGIC ALIGNMENT
C:�:3
-2-
The Mayor & Council professional development policy aligns with Council's
strategic priority to Perform.
SERVICEAND FINANCIAL OUTCOMES
Policy will provide the framework for which Mayor & Council approve
professional development opportunities.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Click here to enter text.
ATTACHMENTS
Mayor & Council Professional Development Policy
C1']
SAINT 10HN
Title: FAS-027 Mayor & Council Professional Development
Subject: FAS-027 Mayor & Council Professional
Category: Finance and Administrative Services
Development Policy
Policy No.:
M&C Report No.:
Effective Date:
Next Review Date:
Area(s) this policy applies to: Mayor & Council
Office Responsible for review of this Policy:
Finance and Administrative Services
Related Instruments:
Policy Sponsors:
Chief Financial Officer
Document Pages:
This document consists of 4 pages.
Revision History:
Common Clerk's Annotation for Official Record
Date of Passage of Current Framework:
I certify that this Policy was adopted by Common Council as indicated
above.
Common Clerk Date
Date Created:
Common Council Approval Date:
Contact:
21.09.22
Finance and Administrative Services
rL91
TABLE OF CONTENTS
1. POLICY STATEMENT...................................................................................................... 2
2. ELIGIBILITY...................................................................................................................... 2
3. BUDGET ALLOCATION............................................................................................................. 3
4. ROLES & RESPONSIBILITIES........................................................................................... 4
71
City of Saint John
Mayor & Council Professional
Development Policy
1. POLICY STATEMENT
SAINT JOHN
1.1 This policy applies to the City of Saint John Mayor and Common Council on eligible
professional development expenditures.
1.2 The City of Saint John is committed to encouraging professional development for
the Mayor and Common Council, recognizing the investment is inextricably linked
to the achievement of its mission, strategic direction, and governance.
1.3 This policy provides the guidelines for approving Mayor and Common Council
professional development requests to attend supported professional development
opportunities on behalf of the City of Saint John.
1.4 Professional development expenditures shall be in the best interest of City of Saint
John taxpayers and involves the development of knowledge, skills, and leadership
qualities necessary for the effective duties of Mayor and Council.
1.5 Professional development also includes activities specific to legislative and
governance roles and functions.
1.6 A Councillor who is funded by Council budget to attend a conference, seminar,
forum, delegation, or similar event shall participate as a representative of Council,
not as an individual.
1.7 The City's Annual Report shall list Mayor & Council professional development.
1.8 Council may request a verbal or written report from any member of Council
following the professional development activity.
2. ELIGIBILITY
2.1 Eligible activities, processes and programs including attendance at external
professional development courses and conferences, sessions conducted with guest
speakers and training, and purchases of training booklets and discussion papers
must meet the following criteria:
2.1.1 Must be relevant to the Mayor or Councilor's role on Council or as a
Committee Chair.
2.1.2 Must be relevant to the municipal governance process
2.1.3 Must be a conference or course offered or sponsored by an officially
recognized group to which the City or its representatives are a member, or
where there is a demonstrable affiliation.
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City of Saint John
Mayor & Council Professional
Development Policy
3. BUDGET ALLOCATION
SAINT JOHN
3.1 Common Council shall approve the Mayor and Council professional development
budget as part of the annual operating budget approval process.
3.2 Mayor and Council professional development budget allocations shall be subject to
annual review as part of the annual operating budget process.
3.3 Mayor and Council professional development budgets shall align with the strategic
priorities of Common Council.
3.4 The professional development budget shall be allocated up to a maximum of $3,000
per Councilor and $9,000 for the Mayor.
3.5 Unused professional development budgets shall not be carried forward to the
following budget year.
3.6 Professional development spend that exceeds the annual approved budget
envelope or exceeds the Councilor allocation limit in subsection 3.4 shall be:
3.6.1 Approved by Common Council
3.6.2 Be within the overall Council budget envelope for professional development
3.6.3 Reduced from the Councilor's following year allocation to ensure fairness
and equity.
3.7 Common Council shall comply with the Council approved Travel Policy FAS-025 with
respect to eligible travel expenses such as accommodations, meals, and travel
arrangements.
3.8 There will be an additional allocation of funds to the City Clerk's office for group
professional development activity where all members of Council participate as a
collective body. The amount allocated will be based on affordability and determined
as part of the annual budgetary process.
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City of Saint John
Mayor & Council ProfessionalG-J>
Development Policy SAINT JOHN
4. ROLES AND RESPONSIBILITIES
4.1 Common Council shall:
4.1.1 Approve the Mayor & Council professional development policy and any
amendments to the policy.
4.1.2 Approve Councilor requests that exceed maximum limits in the policy
4.2 The City Clerk shall:
4.2.1 Ensure compliance with the Professional Development Policy
4.3 The Chief Financial Officer shall:
4.3.1 Support compliance through periodic audits.
4.3.2 Include Mayor and Council professional development in the City's annual
report.
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FINANCE COMMITTEE REPORT
M&C No.
Click here to enter text.
Report Date
September 12, 2022
Meeting Date
September 28, 2022
Service Area
Finance and
Administrative Services
Chairman Sullivan and Members of Finance Committee
SUBJECT: FAS 023 - Grant Policy
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Kevin Fudge
Kevin Fudge
I John Collin
RECOMMENDATION
It is recommended that the Finance Committee endorse FAS 023 - Grant Policy as
presented and that the Chair of the Finance Committee bring forth a
recommendation to Common Council for approval.
EXECUTIVE SUMMARY
Not for profit and community organizations play an important role as providers of
programs and services to help create a healthy, creative, and resilient community.
The Finance Committee endorsed the Draft Grant Policy at its meeting on March
23rd, 2022. The purpose of this report is to provide an update to the Finance
Committee on the following:
• Public Engagement
• Updates included in the draft policy
Common Council approved as a priority in the City Manager 2022 work plan the
establishment of a Grant Policy. A Grant Policy will strengthen grant oversight
with best practices respecting application, eligibility, evaluation, reporting,
strategic alignment, and accountability.
PREVIOUS RESOLUTION
N/A
REPORT
Not for profit and community organizations play an important role as providers of
programs and services to help create
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Not for profit and community organizations play an important role as providers of
programs and services to help create a healthy, creative, and resilient community.
The Finance Committee endorsed the Draft Grant Policy at its meeting on March
23,d, 2022. The purpose of this report is to provide an update to the Finance
Committee on the following:
• Public Engagement
• Updates to the draft policy
Common Council approved as a priority in the City Manager 2022 work plan the
establishment of a Grant Policy. A Grant Policy will strengthen grant oversight
with best practices respecting application, eligibility, evaluation, reporting,
strategic alignment, and accountability. The City of Saint John has legislative
authority to issue grants pursuant to subsection 102 (1) of the Local Governance
Act. The City of Saint John funds over a quarter of a million dollars in community
and arts grants on an annual basis.
Public Engagement
Early in June, following the presentation to the City's Finance Committee,
Community Service staff sent a memo to a list of previous grant recipients to
inform them of the draft policy. The objective of the communication was to notify
community associations of the proposed terms and provide adequate time to
make any operational adjustments, if required. The memo highlighted key items
in the policy that may impact eligibility and award amounts. Specifically, the
memo noted the requirements for applicants to be an established non-profit or
charity and that operational grants cannot exceed 30% of revenue. It also advised
of the possibility for the City to incorporate focus areas for funding.
Community Services staff identified a small group of associations most dependent
on the grant (receive close to or more than 30% of revenues) and met individually
with each to discuss the proposed changes and impacts. This provided each group
the opportunity to detail their concerns, ask questions about the new process and
templates.
Only one community association raised significant concerns over the proposed
changes due to their dependence on the grant as their primary source of revenue.
No additional feedback was received by staff.
Updates to the Draft Policy
The following updates have been made to the draft Grant Policy since the Finance
Committee reviewed in March:
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• Subsection 1.4 "All city grants shall be subject to an open, equitable, and
transparent process for the application, evaluation, and allocation ofgrant
funds. " This provision is to ensure, no matter the size of the grant, that City
grant opportunities follow best practices.
• Subsection 1.7 "Major grant requests above $25, 000 shall be submitted
to the City for consideration in a future operating budget subject to an open,
equitable and transparent evaluation process and alignment with the City's
strategic priorities. " This provision ensures a process for which major
grants will be openly evaluated and ensure major grants are approved as
part of the annual operating budget process.
• Subsection 1.9 "The City Manager shall bring forth grant
recommendations to Common Council that exceed $25, 000 subject to funds
being available in the approved annual operating budget. " This provision
reinforces subsection 1.7.
• Subsection 1.10 modified wording to indicate use of reserves to fund
grants is not permitted unless the draw of the reserve is included in the
annual approved operating budget.
• Subsection 1.11 "Grants are expressly prohibited from being drawn from
operating reserves if the operating reserve is less than 75% fully funded. "
Operating reserves are City savings to mitigate risk and is not intended to
be used for grants to external organizations. This provision provides
Council flexibility but also preserves reserve capacity to safeguard the
organization.
• Subsection 3.4 In -Kind Grant "a grant for the provision of municipal
property/facilities, materials, or resources to an eligible grantee that
creates an incremental cost for the City. ". This definition adds definition
to the criteria for which in -kind grants will be assessed by the growth
committee.
STRATEGIC ALIGNMENT
The Grant policy aligns with Council's strategic priorities of Belong and Perform.
SERVICEAND FINANCIAL OUTCOMES
Policy will provide the framework for which the City budgets operating grants.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Input was received from Growth and Community Services.
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ATTACHMENTS
FAS 023 — Grant Policy
Finance Committee Report — March 23, 2022 Grant Policy
rE:3
SAINT IOHN
Title: Grant Policy
Subject: Grant Policy
Category: Finance and Administrative Services
Policy No.: FAS-023
M&C Report No.:
Effective Date: 01 January 2023
Next Review Date: 01 January 2027
Area(s) this policy applies to: Cross Corporate
Office Responsible for review of this Policy:
Finance and Administrative Services
Related Instruments:
Policy Sponsors:
Chief Financial Officer
Document Pages:
This document consists of 7 pages.
Revision History:
Common Clerk's Annotation for Official Record
Date of Passage of Current Framework:
I certify that this Policy was adopted by Common Council as indicated
above.
Common Clerk Date
Date Created:
Common Council Approval Date:
Contact:
28.05.21
Finance and Administrative Services
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TABLE OF CONTENTS
1. POLICY STATEMENT...................................................................................................... 2
2. PURPOSE OF GRANT POLICY.......................................................................................... 2
3. DEFINITIONS............................................................................................................................ 3
4. GRANT APPLICATION..................................................................................................... 3
5. ELIGIBILITY CRITERIA..................................................................................................... 4
6. INELIGIBILITY.................................................................................................................5
7. EVALUATION.............................................................................................................................6
8. OUTCOME REPORTS AND GRANT CLOSE OUT............................................................. 6
9. ROLES AND RESPONSIBILITIES....................................................................................... 7
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City of Saint John
Grant Policy
SAINT JOHN
1. POLICY STATEMENT
1.1 Not for profit and charitable organizations can often provide services to the
community more efficiently and effectively than otherwise provided by the city.
1.2 The City of Saint John has legislative authority to issue grants pursuant to subsection
102 (1) of the Local Governance Act.
1.3 City grants must align with Council's strategic priorities and strategic plans.
1.4 All City grants shall be subject to an open, equitable, and transparent process for
the application, evaluation, and allocation of grant funds.
1.5 City grant eligibility criteria shall be aligned with the Grant Policy FAS-023.
1.6 City grant applications below $25,000 shall be evaluated by a Grant Committee in
accordance with Grant Policy FAS-023.
1.7 Major grant requests above $25,000 shall be submitted to the City for consideration
in a future operating budget subject to an open, equitable and transparent
evaluation process and alignment with the City's strategic priorities.
1.8 The Commissioner of Growth and Community Services shall bring forth Grant
Committee recommendations to Common Council for consideration.
1.9 The City Manager shall bring forth grant recommendations to Common Council that
exceed $25,000 subject to funds being available in the approved annual operating
budget.
1.10 City grants (including in -kind contributions) are subject to funding available in the
operating budget and shall not be funded by debt or with City Reserve Funds unless
the use of the reserve is included in the annual approved operating budget.
1.11 Grants are expressly prohibited from being drawn from operating reserves if the
operating reserve is less than 75% fully funded.
1.12 City grants are not transferable and must be used for the purposes outlined in the
submitted application.
1.13 Grants are funded by taxpayers and therefore grant recipients shall submit an
outcome report for every city approved grant.
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City of Saint John
Grant Policy
SAINT JOHN
1.14 Outcome reports shall be made available to the public on the City's website.
1.15 A grant close-out process shall be conducted annually by the Grant Committee.
1.16 Development Incentives, Heritage Grants, Land for Public Purpose Grants and
Beautification Grants have separate Council policies and are exempt.
2. PURPOSE OF GRANT POLICY
2.1 To provide an open, fair and transparent process for the application, evaluation and
allocation of grant funds.
2.2 To ensure taxpayers receive value for money with transparent reported outcomes.
2.3 To ensure city grants align with the city strategic plan and Council's priorities.
2.4 To inform and guide the recommendations of the Grant Committee and City Staff.
3. DEFINITIONS
3.1 Financial Statement — Balance sheet and income statement representing the most
recent fiscal year of financial results.
3.2 Grant — financial or in -kind assistance provided by the City to an eligible grantee.
Discounts, reimbursements, relief on existing contracts, leases and user fees when
service has already been provided are forms of financial assistance and is considered
a city grant.
3.3 Grant Committee — A Committee approved by Common Council to provide
oversight on city grants.
3.4 In -Kind Grant - a grant for the provision of municipal property/facilities, materials,
or resources to an eligible grantee that creates an incremental cost for the City.
4. GRANT APPLICATION
4.1 City grant opportunities and submission deadlines shall be posted publicly on the
City website.
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City of Saint John
Grant Policy
SAINT JOHN
4.2 Grant application forms shall be made available to the public on the City website.
4.3 Grant applications do not automatically roll over into future years, annual
applications are required.
4.4 Grant applications forms shall include eligibility and evaluation criteria.
4.5 Grant applications forms must be signed by a signing authority who is legally
authorized to act on behalf of the organization.
4.6 Grant application requires the applicant to include:
4.6.1 Proof of status (non-profit number, charitable organization number,
qualified donee status)
4.6.2 Clearly defined outcomes for the community (the need) aligned with Council
priorities and 10-year strategic plan.
4.6.3 Experience to successfully achieve the proposed outcome
4.6.4 Measures of success
4.6.5 Amount of grant funding requested & proof of financial need
4.6.6 List of all in kind assistance being requested
4.6.7 Description of how the funds will be used
4.6.8 Organization's budget
4.6.9 Total revenue from other sources of funding
4.6.10 Governance structure including organization chart, experience, profile of
senior staff, Board of Directors, and key policies in place
4.6.11 Copy of the organizations most recent financial statements
4.7 Limit of one grant award per organization.
4.8 Incomplete applications will not be considered.
4.9 The City reserves the right to incorporate focus areas in the annual grant program to build
greater alignment between the outcomes of the grants and Council Priorities. Focus
areas will be based on staff recommendations to Common Council.
5. ELIGIBILITY CRITERIA
5.1 Registered non-profit, charitable organization or qualified donee holding principal
activities within the geographic boundary of the City of Saint John.
5.2 Respect the Canadian Charter of Human Rights and promote equal access and
opportunity for all persons.
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City of Saint John
Grant Policy
SAINT JOHN
5.3 Be in good standing with the City and have no outstanding arrears with the City or
have outstanding outcome reports from previous grant awards.
5.4 Shall not be financially dependent on the City grant to sustain operations. City
operational grants shall not exceed 30% of the organization's total revenue streams.
5.5 Grant recipients will acknowledge the support of the City of Saint John in written
materials, and through other appropriate means. The recipient shall also display
signage or a notice acknowledging the support of the City of Saint John at the
recipient's principal location(s) and its significant public events (including the
recipients annual meeting.
5.6 Proposed outcomes must be in alignment with Council priorities and the City's 10-
year strategic plan.
5.7 The organization must have a defined governance structure that make specific
individuals accountable for the use of the grant and for the intended outcomes.
5.8 Must demonstrate a financial need for the grant.
5.9 Must benefit and be assessable to the citizens of Saint John.
6. INELIGIBILITY
6.1 For -Profit organizations, individuals, other levels of government and private clubs.
6.2 Organizations with political affiliations.
6.3 Any expenditure incurred prior to the application date.
6.4 Projects or events already taken place prior to application date.
6.5 Funding of deficits or debts.
6.6 Past grant recipients have not submitted outcome reports pursuant to this policy.
6.7 Funding of initiatives outside the city boundaries.
6.8 Grant request that exceeds 30% of the organizations total annual revenue for
operational funding. No cap applies for project or event funding requests.
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City of Saint John
Grant Policy
SAINT JOHN
6.9 Outcomes proposed in grant application competes with existing City services.
6.10 The advancement of religion or partisan political activity.
6.11 Fundraising events.
6.12 Conferences or professional development.
6.13 Meals, entertainment, travel expenses, cash prizes or gifts.
7. EVALUATION
7.1 Grant requests below $25,000 shall be evaluated by a Grant Committee.
7.2 Grant requests that exceed $25,000 shall be evaluated and recommended by City
Manager to Common Council in compliance with the Grant Policy.
7.3 A Grant Committee shall make formal recommendation to Council through the
Commissioner of Growth and Community Services.
7.4 The City shall produce an evaluation matrix forthe Grant Committee's use to assess
each application based on requirements set forth in sections 4, 5 & 6 of this policy.
7.5 A Grant Committee may request oral presentations from grant applicants.
8. OUTCOME REPORTS & GRANT CLOSE OUT
8.1 Successful applicants must complete and send to the City an outcome report by
December 31s' in the year the grant was received.
8.2 The Grant Committee shall review each outcome report and the Chair of the Grant
Committee shall sign off on each report to signify close out if satisfied the report
complies with this policy.
8.3 The Outcome report shall include:
8.3.1 Description of the completed outcomes to demonstrate success.
8.3.2 Financial summary of the revenues and expenditures of the organization (or
a financial statement).
8.3.3 Financial report summarizing the expenditures funded by the City grant.
8.3.4 Signature of the organization's Board Chair and authorized signing authority.
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Grant Policy
SAINT JOHN
8.3.5 Unused grant funds provided by the City.
8.4 Unused city grant funds shall be returned to the City or receive an approved
extension from the Grant Committee.
8.5 The Grant Committee shall conduct a grant close out review of all outcome reports
annually by February 151" for the following purposes:
8.5.1 To determine compliance with this policy.
8.5.2 To determine if the organization is eligible to apply for future grant funding.
8.5.3 To determine if any funds should be returned to the City.
8.6 Outcome reports shall be made available to the public on the City's website
ROLES AND RESPONSIBILITIES
9.1 Common Council shall:
9.1.1 Approve the Grant Policy and any amendments to the policy.
9.1.2 Approve grants.
9.2 The City Manager shall:
9.2.1 Ensure compliance with the Grants Policy
9.2.2 Evaluate and make recommendation to Council for grants that exceed
$25,000.
9.3 The Commissioner of Growth and Community Services shall:
9.3.1 Receive recommendations from the Grant Committee
9.3.2 Bring the Grant Committee recommendations to Common Council.
9.4 The Grant Committee shall:
9.4.1 Evaluate and make community grant recommendations to the
Commissioner of Growth and Community Development per the policy.
9.4.2 Monitor compliance with grant policy through review of outcome reports.
9.4.3 Conduct a grant close out reviews of outcome reports.
9.5 The Chief Financial Officer shall:
9.5.1 Support compliance through periodic audits.
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FINANCE COMMITTEE REPORT
M&C No.
Click here to enter text.
Report Date
September 12, 2022
Meeting Date
September 28, 2022
Service Area
Finance and
Administrative Services
Chairman Sullivan and Members of Finance Committee
SUBJECT: Proposed Funding Plan for New Recreation Facility
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Kevin Fudge
Kevin Fudge
I John Collin
RECOMMENDATION
Finance Committee endorse the following recommendations:
1. Direct staff to consider including in the draft 2023 General Operating
Budget, conditional upon tax base growth and service level requirements,
up to $3 million dollars into a Recreation Facility Capital Reserve.
2. Recommend that Common Council resolve to allocate any operating
surpluses over the Council term to a Recreation Facility Capital Reserve to
support construction of a new Comprehensive Recreation Facility.
3. Recommend that Common Council direct staff to prioritize the pursuit of
federal and provincial funding to support the project.
4. Direct the City Manager to discuss the project with the Regional Service
Commission to determine if there is regional interest.
EXECUTIVE SUMMARY
At its meeting on May 18, 2022, Common Council endorsed 8 high impact
initiatives as the City of Saint John's top priorities for catalytic growth, including 4
key infrastructure projects and 4 advocacy projects. One of the key infrastructure
projects, a new Comprehensive Recreation Facility requires a fiscally responsible
funding plan. The following report includes a proposed funding plan for the
committee's consideration.
PREVIOUS RESOLUTION
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N/A
REPORT
At its meeting on May 18, 2022, Common Council endorsed 8 high impact
initiatives as the City of Saint John's top priorities for catalytic growth, including 4
key infrastructure projects and 4 advocacy projects. The four key infrastructure
projects are the Innovative Central Peninsula Learnings Commons,
Redevelopment of the Fundy Quay, investments in the City's Industrial Parks, and
a new Comprehensive Recreation Facility. Two projects that require long term
funding strategies are the new comprehensive recreation facility and the
investment in industrial parks. The Learning Commons is a provincial initiative,
and the Fundy Quay is funded in previously approved capital budgets. The Growth
and Community services are currently undergoing a market assessment for
industrial parks which will lead to a business case and funding plan. The new
comprehensive recreation facility currently does not have a funding plan in place.
The Comprehensive Recreation Facility is envisioned to be a large multi -purpose
facility to replace the City's aging arena (vintage 1960's) with modern functional
space for sports, recreation and arts. Although no engineering design or
preliminary estimates have been conducted, it is reasonable to assume the
construction of a building of this magnitude could range between $50-60 million
dollars. The Uniplex in Dieppe, which includes only two sheets of ice, was in the
range of $30-40 million dollars at pre -pandemic costing.
For this project to be affordable, measured by allowing the City to meet its targets
set forth in the long-term financial plan (debt targets, infrastructure deficit, tax
rate), funding from other levels of government is required. Assuming the City is
successful in securing 2/3 funding in Provincial and Federal Funding, the City needs
a funding plan for $20 million.
Finance proposes the following 5-year funding plan:
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Recreational Facility Catalytic Project
Construction Cost $ 60,000,000
Federal Funding (1/3) $ (20,000,000)
Provincial Funding(1/3) $ (20,000,000)
City Funding $ 20,000,000
Debt Funding $ 5,000,000
Capital Reserve Funding $ 15,000,000
Based on above plan, the City would need to allocate up to $3 million dollars per
year ($15 million over 5 years) into a Recreation Facility capital reserve that would
need to be funded from the general operating budget. Finance would also
recommend, as a tactic to potential reduce the pressure on the operating budget,
that Council consider a resolution that directs staff to allocate any annual
operating budget surpluses to a Recreation Facility capital reserve throughout the
Council term.
CONCLUSION
To achieve Common Council's goal to construct a catalytic recreation facility, the
City needs to have a funding plan that is fiscally responsible and does not
compromise the goals and targets set forth in the long-term financial plan.
STRATEGIC ALIGNMENT
This report aligns with Council's strategic priority to perform and with Council's
catalytic projects.
SERVICEAND FINANCIAL OUTCOMES
The report ensures a fiscally responsible approach for funding a community
asset.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Click here to enter text.
A TTA CHMENTSList attachments related to report.
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