ITS-002 - WIFI Warning and Disclaimer Policy_2011SAINT 101IN
Subject: City of Saint John WIFI Warning and Category: Policy
Disclaimer Policy
Policy No.: COS-ITS-002 M&C Report No.:
Effective Date: 2011-10-24 Next Review Date: (3 years)
Area(s) this policy applies to: Information Office Responsible for review of this Policy:
Technology Information Technology Services
Related Instruments: Policy Sponsor:
Revision History:
Document Pages: This document consists of 6
Common Clerk's Annotation for Official eRecord
Date of Passage of Amendment to Policy: October 24, 2011
I certify that this Policy was adopted by Common Council as ind
_June 7, 2017
Common Clerk Date
Date Created: Common Council Approval Date:
2011-10-19 2011-10-24
Contact:
IT Manager
TABLE OF CONTENTS
1. COUNCIL RESOLUTION
2. COUNCIL REPORT
3. POLICY
POLICY — WARNING AND DISCLAIMER FOR
PUBLIC WIFI SERVICE AT CITY OWNED FACILITIES
Common Council Meeting — October 24, 2011
RESOLVED that as recommended by the City Manager in the submitted report entitled Warning
and Disclaimer for Public WIFI Service at City Owned Facilities that Common Council approve
the submitted policy entitled "City of Saint John WIFI Warning and Disclaimer".
F PORT TO COMMUGN COUNCIL
October 19"', 2011
His Worship Mayor Ivan Court and
Members of Common Council
City of Saint John
Your Worship and Councillors
SUBJECT: Warning and Disclaimer for Public WM Service at City Owned Facilities
BACKGROUND:
In the 21 't Century being connected and connecting to the internet is to the telephone what the
telephone was to the mail service 100 years ago. Twenty years ago payphones were common
place in public areas and hotels; today users congregate in these areas to access wireless
hotspots. Wireless communication or WiFi is the preferred and number one method that the
world uses to connect to the internet. Municipalities that facilitate wireless access by providing
free public internet portray an open, connected, and cooperative persona.
ANALYSIS:
Implementing a municipal WiFi system would require an expensive network upgrade and
infrastructure investment. The City of Saint John has made a limited investment in WiFi
infrastructure. This infrastructure was implemented to provide network connectivity for City
operations in City Hall, Municipal Operations, and Leisure Service.s. This system has now been
augmented and the City's Local Area Network (LAN) has been extended. As a result the City is
in a position to provide free public internet access at the following City owned facilities:
+ City Market,
+ P1anSJ Storefront,
+ Canada Games Aquatic Center
• Charles Gorman Arena,
+ Hilton Belyea Arena,
+ Lord Beaverbrook Arena,
• Peter Murray Arena, and
Stewart Hurley Arena.
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Prior to using the City's free public internet service users need to acknowledge a Warning and
Disclaimer policy. This document (see attached policy, entitled "City of Saint John WiFi
Warning and Disclaimer") informs the user of the risks of the service and the manner in which
information is collected and used in the course of providing the service. The policy was written
by the City's Legal Department with input from the Common Clerk's office.
FINANCIAL IMPLICATIONS:
Free public WiFi can be provided to Citizens and visitors of City Facilities. This service will not
result in additional Operating or Capital expenses for the City.
RECOMMENDATION:
That the attached policy, entitled "City of Saint John WiFi Warning and Disclaimer". be
approved by Common Council.
Respectfully submitted,
Brian Woods, M.Se.
Information Technology, Manager
J. ck Woods, C.G.A.
City anager
`W-*1
City of Saint John WiFi Warning and Disclaimer
The City of Saint John (the "City") provides free Wireless
Fidelity ("WiFi°) Internet hotspoth (the "Service")
originating from several City buildings and facilities.
WiFi allows you to access the Internet without cables or
wires. With a wireless networking card in your privately
owned Laptop, Smart Phone or any WiFi enabled device
(generally, the "WiFi-Enabled Equipment"), you can
access the Internet in and around several City buildings
and facilities.
Security/Privacy Waming
WARNING: The Service, which is free, is provided
through an open network and is offered for your
convenience. Use of the Service is AT YOUR OWN RISK
AND PERIL. The Service is available to the public and is
NOT SECURE. The City cannot and does not guarantee
the privacy of your data and communications while using
the Service.
There are potentially serious security/privacy issues when
any WiFi-Enabled Equipment is connected to the Internet
without the appropriate protection, including viruses,
worms and other programs that can damage your WiFi-
Enabled Equipment, and attacks on your WiFi-Enabled
Equipment by unauthorized or unwanted third parties. By
using the Service, you acknowledge and knowingly accept
the potentially serious risks of accessing the Internet using
the Service. It is recommended that you take steps to
protect your WiFi-Enabled Equipment, such as installing
current anti -virus software and maintaining appropriate
firewall protection. For further information on how to
protect your W&Enabled Equipment while using the
Service, consult a network security professional,
In providing the Service, the City will collect personal
Information directly from users, however, that collection
will be strictly limited to what is necessary to deliver the
Service Unless required to do so by law, the City will not
share your personal information with any third party
without your express consent.
The legal authority for collecting this information is to be
found in the Municipalities Act and the Right to Information
and Protection of PrfvacyAct.
For further information or questions regarding the
collection of personal information necessary to offer the
Service, please contact the Privacy, Access, Records &
Information Management Officer of the City:
City Hall Building
8th Floor -15 Market Square
Saint John, N.B. E21- 1 E8
commonclerk@saintjohn.ca
(506) 674-4157.
You acknowledge and agree that YOUR USE OF THE
SERVICE IS AT YOUR OWN RISK AND PERIL.
Disclaimer
I. Service provided "AS IS". The Service enables
access to the Internet on an "as is" basis with all risks
inherent in such access. The City makes no warranty,
either express or implied, that the Service or that any
information, software, or other material accessible using
the Service is free of viruses, worms, trojan horses or
other harmful components. By connecting to the Internet
via the Service, you acknowledge and accept the risks
associated with public access to the Internet and public
use of an unsecured wireless network.
11. Service provided "AS AVAILABLE". The Service
is provided on an "as available" basis without warranties of
any kind, either express or implied, that the Service will be
uninterrupted or error -free, including but not limited to
vagaries of weather, disruption of service, acts of God,
warranties of title, non-infnngement, NOR IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE.
III Indemnity. Under no circumstances shall the City, or
the City's affiliates, employees, agents, or contractors, be
liable for any direct, indirect, incidental, special, punitive or
consequential damages that result in any way from your
use of or inability to use the Service or to access the
Internet or any part thereof, or your reliance on or use of
information, services or merchandise provided on or
through the Service, or that result from mistakes,
omissions, interruptions, deletion of files, errors, defects,
delays in operation, or transmission, or any failure of
performance You agree to indemnify and hold harmless
the City and the City's affiliates, employees, agents or
contractors, from any claim, liability Inss, damage, cost, or
expense (including, without limitation, reasonable legal
fees) arising out of or related to your use of the Service,
any materials downloaded or uploaded through the
Service, any actions taken by you in connection with your
use of the Service, any violation of any third pattes rights
or an violation of law or regulation, or any breach of this
Agreement.
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