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2017-01-23_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting AGENDA Monday, January 23, 2017 6:00 pm Council Chamber Please use Chipman Hill entrance S'il vous plait utiliser 1'entree Chipman Hill Si vous avez besoin des services en francais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Pages 1. Call to Order 2. Approval of Minutes 2.1 Minutes of December 12, 2016 1 - 12 2.2 Minutes of January 9, 2017 13-18 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Contract No. 2016-18: Lower Cove Loop - Check Valve Installation 19-21 (Recommendation in Report) 5.2 New Brunswick Black History Society - Changing of Names for some areas in 22-29 West Saint John and Lomeville (Recommendation: Mayor to write letter of support to Province) 5.3 Winter Maintenance Agreement with New Brunswick Housing Corporation 30-39 (Recommendation in Report) 5.4 Borrowing Resolutions (Recommendation in Report) 40-41 5.5 Tippett Letter - Request to meet with staff from the Water Department 42-42 (Recommendation: Refer to City Manager) 5.6 PRO Kids Advisory Committee Executive for 2017 (Recommendation: Receive 43-43 1 Pow med Sy: 1 K for Information) 6. Members Comments 7. Proclamation 8. Delegations / Presentations 8.1 Anglophone South School District (ASD -S) Multi-year Infrastructure Planning 44-61 8.2 Construction Association of New Brunswick Saint John Region 62-63 9. Public Hearings - 6:30 p.m. 10. Consideration of By-laws 10.1 Business Improvement Levy Bylaw Amendment (3rd Reading) 64-64 11. Submissions by Council Members 11.1 Noise Bylaw (Deputy Mayor McAlary) 65-66 12. Business Matters - Municipal Officers 12.1 Central Peninsula Neighbourhood Plan - Neighbourhood Action Team & RFP 67-76 12.2 Project Performance Update - Safe, Clean Drinking Water Project 77-118 12.3 Equitable Property Taxation Review 119-163 12.4 Vehicle Policies and Fleet Business Model 164-190 13. Committee Reports 13.1 Growth Committee Update 191 - 191 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1 Sam Mackay re: The Canterbury Lounge - Noise Bylaw 192-193 16. Supplemental Agenda 17. Committee of the Whole 17.1 Management/ Professional Employee Terms and Conditions of Employment 194-212 and Recommended 2017 Annual Economic Increase 17.2 Consideration of Sale of a Portion of Land for Public Purposes - Portion of PID 213-213 K # 55151328 Fronting on Mark Drive 17.3 Recommended Appointments to Committees 214-215 17.4 Contract No. 2013-08 Honeysuckle / Sherbrooke Basin Storm Sewer 216-216 Improvements Phase 2 - Galbraith Construction Ltd., Prime Contractor 18. Adjournment City of Saint John Common Council Meeting Monday, January 23, 2017 Committee of the Whole 1. Call to Order Si vous avez besoin des services en fran�ais pour une r6union de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 10.(2)(4) of the Municipalities Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:30 p.m., 8th Floor Boardroom, City Hall 1.1 Procedural Bylaw Discussion (Open Committee of the Whole Session) 1.2 Approval of Minutes 10.2(4) 1.3 Employment Matter 10.2(4)0) 1.3 Land Matter 10.2(4)(4) 1.4 Legal Matter 10.2(4)(b,g) 1.5 Nominating Committee 10.2(4)(b) C! Ville de Saint John Seance du conseil communal Le fundi 23 janvier 2017 18 h, Salle du conseil Comit6 pl6nier 1. Ouverture de la s6ance Si vous souhaitez obtenir des services en fran�ais pour une s6ance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire 1'objet d'une discussion en prive en vertu des dispositions prevues a Particle 10 de la Loi sur les municipalites. Le conseil/comite prendra une ou des d6cisions a cet egard au cours de la s6ance publique 16 h 30 — Salle de conf6rence, 8e 6tage, h6tel de Ville 1.1 Discussion de 1' arrete procedural (seance publique de la s6ance pleniere) 1.2 Approbation du proces-verbal — alinea 10.2(4) 1.3 Question relative a 1' emploi — alinea 10.2(4)0) 1.4 Question relative aux biens-fonds — alinea 10.2(4)(4) 1.5 Question juridique — alineas 10.2(4)(b, g) 1.6 Comite des candidatures — alinea 10.2(4)(b) 1.7 Question juridique — alineas 10.2(4)(b, f, g, j) 1.8 Question financiere — alinea 10.2(4(c) S6ance ordinaire 1. Ouverture de la s6ance 2. Approbation du proces-verbal 2.1 Proces-verbal du 12 d6cembre 2016 2.2 Proces-verbal du 9 janvier 2017 3. Adoption de l'ordre du jour 4. Divulgations de conflits d'int6rets 5. Questions soumises a Papprobation du conseil 5.1 Contrat ri 2016-18 : Lower Cove Loop — Verification de 1'installation des valves (recommandation figurant au rapport) 5.2 Societe de Phistoire des Noirs du Nouveau -Brunswick — Modification des noms pour certaines zones de Saint John Ouest et Lorneville (recommandation : r6daction d'une lettre d'appui a la Province par le maire) 5.3 Entente relative a 1'entretien hivernal avec Habitation Nouveau -Brunswick (recommandation figurant au rapport) 5.4 R&solutions en mati&re d'emprunt (recommandation figurant au rapport) 5.5 Lettre de P. Tippett — Demande de rencontre avec le personnel du Service d'aqueduc (recommandation : transmettre au directeur g&n&ral) 5.6 Direction du Comit& consultatif de P.R.O. Jeunesse pour 2017 (recommandation : accepter a titre informatif) 6. Commentaires pr6sent6s par les membres 7. Proclamation 8. D616gations et pr6sentations 8.1 Planification pluriannuelle des infrastructures du district scolaire anglophone Sud 8.2 Association de la construction du Nouveau -Brunswick pour la r6gion de Saint John 9. Audiences publiques — 18 It 30 10. Etude des arrWs municipaux 10.1 Modification de 1'Arret6 concernant la contribution pour 1'am6lioration des affaires (troisi&melecture) 11. Interventions des membres du conseil 11.1 ArrW concernant la pr&vention du bruit excessif (mairesse suppl6ante McAlary) 12. Affaires municipales 6voqu6es par les fonctionnaires municipaux 12.1 Plan de voisinage de la p6ninsule centrale — Equipe d'am&nagement de quartier et processus de demande de propositions (PDP) 12.2 Point sur le rendement du projet Eau potable saine et propre 12.3 R&vision de l'imp6t sur la propriW fonci&re Equitable 12.4 Politiques relatives aux v&hicules et mod&le de gestion du pare de vehicules 13. Rapports deposes par les comites 13.1 Mise a jour relative au Comite de croissance 14. Etude des sujets &cartes des questions soumises a 1'approbation du conseil 15. Correspondance generale 15.1 Sam Mackay concernant le salon -bar Canterbury — ArrW concernant la prevention du bruit excessif 16. Ordre du jour supplementaire 17. Comite plenier 17.1 Modalit&s et conditions d'emploi du personnel de direction et des employes professionnels et augmentation &conomique annuelle de 2017 conseill&e 17.2 Projet de vente d'une parcelle de terrain d'utilit& publique — Partie du NID 55151328 donnant sur la promenade Mark 17.3 Recommandations de nominations pour si&ger aux comites 17.4 Contrat n° 2013-08 pour la phase 2 de la modernisation du r&seau d' &gout pluvial du bassin Honeysuckle -Sherbrooke — Galbraith Construction Ltd., entrepreneur principal 18. Levee de la seance MINUTES—REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN DECEMBER 12, 2016 AT 6:00 PM IN THE COUNCIL CHAMBER Present: Mayor D. Darling Deputy Mayor S. McAlary Councillor -at -Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 1 Greg Norton Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Councillor Ward 4 Ray Strowbridge Also Present: City Manager J. Trail Deputy City Manager N. Jacobsen Solicitor S. Brittain Commissioner of Finance and Treasurer K. Fudge Commissioner of Growth and Community Development J. Hamilton Commissioner Transportation and Environment M. Hugenholtz Commissioner Saint John Water B. McGovern Fire Chief K. Clifford Police Chief J. Bates Common Clerk J. Taylor Deputy Common Clerk P. Anglin 1. Call to Order Mayor Darling called the meeting to order. 2. Approval of Minutes 2.1 Minutes of November 28, 2016 Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the minutes of the meeting of Common Council, held on November 28th, 2016 be approved. MOTION CARRIED. .----------1 -I ------1 17.1 Parking Lot Compliance Program Update; 17.2 Appointment of Arbitration Board in the matter of Collective Bargaining between the City of Saint John and the International Association of Firefighters (I.A.F.F), Local 771; 17.3 Request from Saint John Non Profit Housing Incorporated to repeal Special By -Law "D"; and, 17.4 Option Saint John Non Profit Housing Wellington Row and Union Street Properties. MOTION CARRIED. 4. Disclosures of Conflict of Interest No disclosures of conflict of interest were declared. S. Consent Agenda A motion was made by Deputy Mayor McAlary and seconded by Councillor MacKenzie to approve the Consent Agenda, the question was taken, Councillors Casey and Merrithew voted nay. Councillor Sullivan called a point of order stating that the Consent Agenda required unanimous consent. The Mayor indicated the specific item councillors voted against would be removed from the Consent Agenda and debated as item 14.1. 5.1 Refer to Item 14.1. 5.2 That as recommended by the City Manager in the submitted report M&C 2016-282: Engineering Services- Musquash Water Pumping Station- Electrical Substation Upgrades, notwithstanding the City's Procurement Policy for Engagement of Professional Services, Common Council authorize staff to conduct direct negotiations with CBCL Limited to carry out engineering services for the Musquash Water Pumping Station — Electrical Substation Upgrades project. 5.3 That as recommended by the City Manager in the submitted report M&C 2016-310: Proposed Public Hearing Date- 50 Carleton Street, Common Council schedule the public hearing for the rezoning application of The City of Saint John (Growth and Community Development Services) (50 Carleton Street — PIDs 00037507, 00037762 and 00037515) for Monday, February 6, 2017 at 6:30 p.m. in the Council Chamber, and refer the application to the Planning Advisory Committee for a report and recommendation. 5.4 That the letter from G. Prosser — Speed Limits on Highway #1 be referred to the City Manager. 5.5 That the letter from Residents Concerning Saint John Markets Group Inc. Application for Development of Lot on the Corner of Newman and Holly Street be referred to the Planning Advisory Committee. 5.6 That the letter from Centre Scolaire Samuel -de -Champlain — Humanitarian Project Donation Request be referred to the Community Grants Evaluation Committee. 5.7 That the letter from Sara Mudge re Seaside Park be received for information. 5.8 That the request from the Federation of Canadian Municipalities for one or more individuals to be designated as a Communitv Leader to be part of the Canada authorize the Commissioner of Finance to provide Interim Project Financing to Saint John Industrial Parks during a three month period, December 15, 2016 until March 15, 2017, of an amount not to exceed $250,000 at a rate of interest normally charged to the City of Saint John plus 1% plus any other costs that the City of Saint John may incur and on the condition that the repayment of this Interim Project Financing be made by Saint John Industrial Parks upon receipt of claims payments from Atlantic Canada Opportunities Agency (ACOA) and Regional Development Corporation (RDC). 5.10 That as recommended by the City Manager in the submitted report M&C 2016-296: Easement from Saint John Port Authority at Rodney Terminal: 1. The City of Saint John acquire from Saint John Port Authority, an Easement for storm water pipe in lands being PID # 55151351 upon the terms and conditions contained in the agreement, attached to M&C 2016-296; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. 5.11 That as recommended by the City Manager in the submitted report M&C 2016-314: 2017 Insurance Renewal, Council accepts the insurance package presented by BFL Canada, underwritten by AIG Insurance Company through our Agent of Record, Hub International Atlantic Limited and approves maximum payments as follow: Insurance Premiums of $821,938.00 Agreed Agency Fee of $25,400 Payable to Hub International Atlantic Limited $843,433 5.12 That as recommended by the City Manager in the submitted report M&C 2016-316: Public Transit Infrastructure Funding Agreement, Council: 1. Approve the Public Transit Infrastructure Funding agreement and authorize the Mayor and Clerk to execute the necessary contract documents; and, 2. Approve associated capital expenditure for bus purchase in 2018. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the recommendation set out for each consent agenda item with the exception of item 5.1 which has been identified for debate, be adopted. 1► WIN] ►[4L1ilk] ilk] Iif9a 6. Members Comments Council members commented on various community events. 7. Proclamation 8. Delegations/Presentations 9. Public Hearings 6:30 PM 9.1 Street Closing Bylaw Amendment — Mallette Road (1St and 2nd Reading) The Common Clerk advised that the necessary advertising was completed with .-.J +— +L... L J—, „,....--,J + +— +-- . — — —A I— +;-- --r n n The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with no one presenting. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Mallette Road by adding thereto Section 242 immediately after Section 241 thereof, be read a first time. 1► IQI[Q0114Y1all all I; 19a Read a first time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Mallette Road by adding thereto Section 242 immediately after Section 241 thereof, be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John." 10. Consideration of By-laws 10.1 Zoning ByLaw Amendment — 79 Edith Avenue (3rd Reading) with Section 39 Conditions Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-37 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Numbers 00344036 and 55031017, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-37 A Law to Amend the Zoning By -Law of The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Numbers 00344036 and 55031017, be subject to the following conditions: a. That a minimum of 50 percent of the children attending the proposed c. That the daycare centre be limited to a total maximum of 45 children. MOTION CARRIED. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-37 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Numbers 00344036 and 55031017, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-37 A Law to Amend the Zoning By -Law of The City of Saint John". 10.2 Zoning ByLaw Amendment — 576-578 Havelock Street (3rd Reading) with Section 39 Conditions Moved by Councillor Merrithew, seconded by Deputy Mayor McAlary: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-38 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID Number 55193205, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-38 A Law to Amend the Zoning By -Law of The City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID Number 55193205, be subject to the following conditions: a) That a minimum of 50 percent of the children attending the proposed day care be in the category of 5-12 year old children, as defined by the Department of Early Childhood Services; b) That the subject site be limited to a day care centre; c) That the applicant submits a site plan, subject to the approval of the Development Officer, illustrating the location of all off-street parking spaces, drop-off area, and any site improvements proposed for the subject property including additional front yard landscaping at the front of the parking area to facilitate safe traffic circulation; and d) That the applicant reinstate the grassed area in the street right-of-way to the satisfaction of the Development Officer. the Zoning By -Law of The City of Saint John", amending Schedule A, the Zoning Map of The City of Saint John, by re -zoning a parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID Number 55193205, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-38 A Law to Amend the Zoning By -Law of The City of Saint John". 10.3 Bylaw Amendment — Salaries to Members of the Common Council (3rd Reading) Moved by Councillor Reardon, seconded by Councillor Strowbridge: RESOLVED that the by-law entitled, "By-law Number M-6 A By-law To Provide For Salaries To The Members of The Common Council of The City Of Saint John", be read. MOTION CARRIED with Councillors Merrithew, Sullivan and Norton voting nay. Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that the by-law entitled, "By-law Number M-6 A By-law To Provide For Salaries To The Members of The Common Council of The City Of Saint John", be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED with Councillors Merrithew, Sullivan and Norton voting nay. 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1 Incentives Annual Report Package Referring to the submitted report entitled Urban Development Incentives Program Year -End Report, J. Cyr outlined the new model and the 3 -to -1 return on investment received by the program, outperforming the initial 2 -to -1 return initially reported. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-307: Urban Development Incentives Program Year -End Report, 1. Common Council receive and file the Urban Development Incentives year-end report; 2. Common Council adopt the amended Urban Development Incentives Program Policy and the amended Urban Beautification Grant Policy; and 3. Common Council direct Finance and Administrative Services to establish an operating reserve fund to finance the Urban Development Incentives Program and that it operate according to the following provisions: a) The equivalent of the net increase in municipal tax revenue from each development proiect receiving funding through this program will be directed to the -I submission; b) Where an approved project generates a net increase in municipal property tax revenue prior to the completion of the project, the revenue shall be directed to the operating reserve fund; c) Where a surplus is generated by the residential density grant, the surplus shall be returned to the City of Saint John's general operating fund. A surplus will be calculated as the sum of the net increase in municipal property tax revenue generated by all projects currently under an active grant agreement, subtracted by the total value of residential density grants owing for that year; d) Where an approved project will not be completed within the calendar year of application, money owing from the City of Saint John's general operating budget for the Residential Construction Challenges and Building Permit Grants shall be directed to the reserve fund and held until payment of the grants or the termination of the grant agreement. If a grant agreement is terminated, the grant funding previously committed shall be returned to the City of Saint John's general operating fund; and e) Where the estimated costs for the Construction Challenges Grant are less than specified by an approved grant agreement, any residual grant funding not issued for the project will be returned to the City of Saint John's general operating fund. MOTION CARRIED. 12.2 Community Centre Service Agreements and Future Direction Referring to the submitted report entitled Community Centre Service Agreements and Future Direction, Deputy Commissioner T. O'Reilly provided an overview of the staff report. Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-308: Community Centre Service Agreements and Future Direction: • That in consideration of the sum of $93,788.00 the parties extend to December 31, 2017 the agreement between the City of Saint John and the YMCA of Greater Saint John Inc. dated August 26, 2013 as renewed February 23, 2015 for services, at the Forest Glen Community Centre and that the terms and conditions of the current agreement be extended except as to any right to renew and that the Mayor and Common Clerk be authorized to sign all necessary documentation; • That in consideration of the sum of $83,031.00 the parties extend to December 31, 2017 the agreement between the City of Saint John and the YMCA of Greater Saint John Inc. dated August 26, 2013 as renewed February 23, 2015 for services, at the Millidgeville Community Centre and that the terms and conditions of the current agreement be extended except as to any right to renew and that the Mayor and Common Clerk be authorized to sign all necessary documentation; • That inconsideration of the sum of $90,923.00 the parties extend to December 31, 2017 the agreement between the City of Saint John and the Boys and Girls Club of Greater Saint John Inc. dated September 12, 2013 as renewed March 18, 2015 for services, at the South End Community Centre and that the terms and ....,._ _••_ - •_i r. - .... _. .. -r--. _...o --.._ ... _.._ _ . $40,937.00, inclusive of HST, to the Boys and Girls Club in order to support the operations of the said club located at 1 Paul Harris Street in 2017 payable in two (2) installments on the 2nd day of January, 2017 and the 2nd day of July, 2017; and, • That the West Side Community Partners be provided a deadline of May 31, 2017 to submit a proposal to commence operations of the Carleton Community Centre on January 1, 2018. Should their proposal not be submitted by the deadline of May 31, 2017 or said proposal is not accepted by the City, a competitive procurement process be commenced to secure a service provider. MOTION CARRIED. 13. Committee Reports 13.1 2017 General Operating Budget Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-317:2017 General Operating Budget, Council approve the following: 1. That the sum of $154,021,467 be the total Operating Budget of the City of Saint John for 2017; 2. That the sum of $120,853,074 be the Warrant of the City of Saint John for 2017; 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act within the Municipality of Saint John; 5. That Common Council authorizes the Commissioner of Finance and Administrative Services to disburse, at a time acceptable to him, to the named Commissions, Agencies and Committees, the approved funds as contained in the 2017 budget; and 6. That Common Council approves the 2017 Establishment of Permanent Positions at 641. The question was not taken due to an amendment proposed by Councillor Merrithew. Councillor MacKenzie declared a conflict with the amending motion and withdrew from the meeting. A point of order was called by Councillor Sullivan stating that the amending motion is contradictory to a motion passed on Dec 5t" concerning the grants funding and therefore would require a rescinding motion. The Mayor stated the December 5t" motion was to allow for debate only and the amending motion proposed by Councillor Merrithew is valid. Moved by Councillor Merrithew, seconded by Deputy Mayor McAlary: RESOLVED that the main motion be amended to reflect that the Community Grants CnmmittPP hp allncatPd S179J71 in funding which includes S5n_nnn ChPrry Rrnnk Councillor MacKenzie re-entered the meeting. Moved by Deputy Mayor McAlary, seconded by Councillor Reardon: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-317:2017 General Operating Budget, Common Council approve the following: 1. That the sum of $154,021,467 be the total Operating Budget of the City of Saint John for 2017; 2. That the sum of $120,853,074 be the Warrant of the City of Saint John for 2017; 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act within the Municipality of Saint John; 5. That Common Council authorizes the Commissioner of Finance and Administrative Services to disburse, at a time acceptable to him, to the named Commissions, Agencies and Committees, the approved funds as contained in the 2017 budget reflecting that the Community Grants Committee be allocated $179,721 in funding which includes $50,000 Cherry Brook Zoo, $20,000 PRUDE and $50,000 Human Development Council; and 6. That Common Council approves the 2017 Establishment of Permanent Positions at 641. MOTION CARRIED with Councillor Sullivan voting nay. Councillor Sullivan stated that although holding the tax rate was commendable, the City could do better and push to reduce the tax rate, that surpluses gained through the water utility should be partially returned to citizens, and that he has concern with changes proposed to the viability of the Cherry Brook Zoo, HDC and other agencies. 13.1.3 2016 Budget Analysis to Council Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the submitted report M&C2016-319: 2016 Budget Analysis to Council be received for information. MOTION CARRIED. 13.1.6 Council Reserve Report Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-318: Council Reserve Report, Common Council authorize the establishment of a General Operating Reserve Fund and that $2,000,000 be transferred from the General Operating Fund to the General Operating Reserve Fund in 2016. It is further recommended that Council approve the transfer of $2,855,000 ($2,355,000 approved in the 2016 Budget and $500,000 from the 2016 projected surplus) from the Water & Sewerage Utility Operating Fund to the Safe, Clean, Drinking Water Capital Reserve Fund in 2016. 14.1 Services to Beach Road Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-299: Services to Beach Road, Common Council extend the provision of service to the Beach Road until such time, that at its sole discretion, Common Council resolves to discontinue service and that Council adopts the following conditions, restrictions and limitations: Service will be provided only for so long as written permission from the owners of Beach Road to the City to do so has been provided; Service is conditional upon the continued existence of a policy of comprehensive general liability insurance naming the City as an additional insured and including a cross -liability clause, which has been obtained and paid for by the property owners fronting on the Beach Road, and which policy provides $2,000,000 coverage on an occurrence basis with a policy year term general aggregate limit of $5,000,000; III. The nature and extent of servicing shall be solely in the City's discretion acting reasonably, and without limiting the generality of the foregoing shall be restricted to maintenance and minor repair services including limited grading in the spring of the year and snow removal and sanding in the winter months, to a level and upon the portion or portions of Beach Road determined appropriate by the Chief City Engineer, taking into consideration the topography of the road, its dimensions and the City equipment available at any particular time, as well as any other factors relevant to the safe delivery of such service; IV. More specifically, the maintenance and minor repair service shall not extend to repair or reinstatement of the Beach Road or to drainage in relations thereto, nor to work respecting culverts, nor to work protecting the Beach Road or the adjacent shoreline from erosion or other deterioration and further that the scheduling of service to the road shall be solely at the discretion of the City acting reasonably. MOTION CARRIED with Councillors Casey and Merrithew voting nay. 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 17.1 Parking Lot Compliance Program Update Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, Common Council: (1) initiate legal proceedings for non-compliance with the Zoning By-law for the following properties: MOTION CARRIED with Councillor Reardon voting nay. 17.2 Appointment of Arbitration Board in the matter of Collective Bargaining between the City of Saint John and the International Association of Firefighters (I.A.F.F), Local 771 Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary: RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, pursuant to paragraph 55(2) of the Industrial Relations Act, Common Council appoint John McIntyre as the nominee of the City of Saint John in the matter of an Arbitration with respect to the latest round of Collective Bargaining with the International Association of Firefighters (I.A.F.F.), Local 771. MOTION CARRIED with Councillor Norton voting nay. 17.3 Request from Saint John Non Profit Housing Incorporated to repeal Special By -Law "D" Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, Common Council adopt the following: that consent is hereby provided to Saint John Non Profit Housing Incorporated to repeal Special By -Law "D" enacted on the 27th day of April, 1993. 1► IQI[Q0KGY1:k]k]I119a 17.4 Option Saint John Non Profit Housing Wellington Row and Union Street Properties Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that as recommended by the Committee of the Whole having met on December 12, 2016, Common Council authorize that the grant of an Option to Saint John Non Profit Housing Incorporated, as amended by Council, be further amended as follows: Paragraph 9 in the Option is hereby deleted and the following substituted therefore: 'All adjustments of interest, rents, taxes, rates and insurance premiums shall be made on or before 4:00 p.m. (local time) on the first day of May, 2017 on which date the Purchaser shall be entitled to the possession of the Parcel.' Anew paragraph shall be added to the Option, immediately following paragraph 9, (subsequent paragraphs being renumbered accordingly) as follows: '10. It is understood and agreed that the closing under any agreement arising from this Option, as amended, shall be conditional upon the prior acquisition by the Purchaser of Civic -9 Wellington row) being PID 37770, such acquisition being integral to the development of the entire project.' 3. All other terms and conditions of the Option, and amendments, shall remain in full force and effect. And further, that the Mavor and Common clerk be authorized to execute the 18. Adjournment Moved by Councillor Armstrong, seconded by Councillor MacKenzie: RESOLVED that the meeting of Common Council held on December 12, 2016 be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 7:50 p.m. Mayor / maire Common Clerk/ greffier communal MINUTES—REGULAR MEETING COMMON COUNCIL OF THE CITY OF SAINT JOHN JANUARY 9, 2017 AT 6:00 PM IN THE COUNCIL CHAMBER Present: Mayor D. Darling Deputy Mayor S. McAlary Councillor -at -Large Gary Sullivan Councillor Ward 1 Blake Armstrong Councillor Ward 1 Greg Norton Councillor Ward 2 John MacKenzie Councillor Ward 2 Sean Casey Councillor Ward 3 Gerry Lowe Councillor Ward 3 Donna Reardon Councillor Ward 4 David Merrithew Councillor Ward 4 Ray Strowbridge Also Present: City Manager J. Trail City Solicitor J. Nugent Commissioner of Finance and Treasurer K. Fudge Commissioner of Growth and Community Development J. Hamilton Commissioner Transportation and Environment M. Hugenholtz Commissioner Saint John Water B. McGovern Fire Chief K. Clifford Police Chief J. Bates Common Clerk J. Taylor Deputy Common Clerk P. Anglin 1. Call to Order Mayor Darling called the meeting to order. 2. Approval of Minutes 2.1 Minutes of December 5, 2016 Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the minutes of the meeting of Common Council, held on December 5, 2016, be approved. MOTION CARRIED. 3. Approval of Agenda LTA IQI[ 011154 0011191 4. Disclosures of Conflict of Interest No disclosures of conflict of interest were declared. S. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2017-001: Engineering Services - Morna Heights & Greenwood Subdivision - Wastewater Treatment Facility Upgrades, notwithstanding the City's Procurement Policy for Engagement of Professional Services, Common Council authorize staff to conduct direct negotiations with Dillon Consulting Limited to carry out engineering services for the Morna Heights and Greenwood Subdivision - Wastewater Treatment Facility Upgrades project. 5.2 That as recommended by the City Manager in the submitted report M&C 2017-003: Saint John City Market —Assignment of Lease —Stall "No. 4'; the City of Saint John consent to the Assignment of Lease of Space for Stall "No. 4" from Shawarma Hut Inc. to CHS Food Ltd. as per the submitted document; and further that Mayor and Common Clerk be authorized to execute such documentation to give effect to the hereinabove given consent. 5.3 That the letter from the Province of New Brunswick re Heritage Week 2017 be referred to the Common Clerk to prepare a proclamation. 5.4 That the Bullying Canada request for funding be received for information. 5.5 That as recommended by the City Manager in the submitted report M&C 2017-004: Training Partner Agreement between the Canadian Red Cross Society and the City of Saint John, the Mayor and Common Clerk be authorized to execute the Training Partner Agreement between the Canadian Red Cross and the City of Saint John in the form attached to this report. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the recommendation set out for each consent agenda item respectively be adopted. LTA [QIM0114L1:l11; 191 6. Members Comments Council members commented on various community events. 11.1 Ellen's Law and Provincial Public Safety Education Program for Active Transportation (Mayor Darling) Moved by Deputy Mayor McAlary, seconded by Councillor MacKenzie: RESOLVED that the Mayor of Saint John on behalf of Common Council send a letter of support for Ellen's Law and the development of a provincial health and safety active transportation education program to the Minister of Justice & Public Safety Denis Landry. 8. Delegations/Presentations 8.1 Anglophone South School District (ASD -S) Multi-year Infrastructure Planniniz — Central Saint John Schools Presentation The Clerk advised the presenter called to cancel early in the day. The presentation will be rescheduled to January 23rd, 2017. 9. Public Hearings 6:30 PM 9.1 Staff Presentation — 303 Westmorland Road Section 39 Amendment 9.1.1 Planning Advisory Committee report recommending approval of Section 39 Conditions 9.1.2 Public Notice / Application — Proposed Section 39 Amendment 303 Westmorland Road The Common Clerk advised that the necessary advertising was completed with regard to the proposed Section 39 Amendment amending the Section 39 conditions imposed on the August 25, 2011 rezoning of the property located at 303 Westmorland Road, also identified as PID Number 00321158, to rescind the existing Section 39 conditions that limit the use of the site to the past proposal, as requested by 630820 NB Inc., Terrence Collins. Consideration was given to a report from the Planning Advisory Committee submitting a copy of Planning Staff's report considered at its December 13, 2016 meeting at which the committee recommended the amendment of the existing Section 39 conditions described above. The Mayor called for members of the public to speak against the proposed amendment with no one presenting. The Mayor called for members of the public to speak in favour of the proposed amendment with Greg Collins presenting. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that: 1. Common Council rescind Section 39 Conditions imposed on August 15, 2011 on the property located at 303 Westmorland Road; and 2. That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 3930 square metres, located at 303 Westmorland Road, also identified as PID Number 00321158, be subject to a condition restricting the use of the site to the proposal and the uses permitted in the General Commercial (CG) zone with the exception of the following uses: • Bar, lounge, or nightclub; • Private Club; • Service Station; and, • Vehicle Repair Garage MOTION CARRIED. in rnncirinrntinn of R111_I21uc RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Mallette Road by adding thereto Section 242 immediately after Section 241 thereof, be read. MOTION CARRIED. The by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John", was read in its entirety. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John" regarding a portion of Mallette Road by adding thereto Section 242 immediately after Section 241 thereof, be read a third time, enacted, and the Corporate Common Seal affixed thereto. LTA [0000114L1:k]k]11191 Read a third time by title, the by-law entitled, "A By -Law Respecting the Stopping Up and Closing of Highways in the City of Saint John". 10.2 Bylaw Amendment — Business Improvement Levy Bylaw (1St and 2nd Reading) The Common Clerk advised that the necessary advertising is complete with regard to the Business Improvement Levy; that there were no objections received; and that the amount of $0.16 per $100 of assessment for 2017 is the same as last yea r. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that as requested by the Board of Directors of Uptown Saint John Inc., Common Council approve the submitted 2017 budget to the Business Improvement Area as follows: REVENUE Special BIA Levy $ 425,255.00 EXPENDITURES Beautification 14,700.00 Clean & Safe Programs 24,000.00 Marketing & Communications 70,255.00 Operations & Administrative 281,300.00 Urban Design & Development 35,000.00 TOTAL S 425.255.00 MOTION CARRIED. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A Law to Amend By -Law Number BIA-2 Business Improvement Levy By -Law", by applying a levy of 16 cents for each one hundred dollars of assessed value for 2017, be read a first time. BIA-2 Business Improvement Levy By -Law." Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "A Law to Amend By -Law Number BIA-2 Business Improvement Levy By -Law", by applying a levy of 16 cents for each one hundred dollars of assessed value for 2017, be read a second time. MOTION CARRIED. Read a second time by title, the by-law entitled, "A Law to Amend By -Law Number BIA-2 Business Improvement Levy By -Law." 11. Submissions by Council Members 11.2 Falls Restaurant - Skywalk Saint John Presentation (Councillor Norton) Moved by Councillor Norton, seconded by Councillor Merrithew: RESOLVED that the Falls Restaurant - Skywalk Saint John Presentation be referred to the Common Clerk for scheduling. MOTION CARRIED with Councillor Reardon voting nay. 11.3 Canada 150 Celebrations in the City of Saint John (Councillor Norton) Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the matter be tabled. MOTION CARRIED with Councillor Strowbridge voting nay. Moved by Councillor Sullivan, seconded by Deputy Mayor McAlary: RESOLVED that the matter be lifted from the table. MOTION CARRIED. The City Manager advised that the City delegated to Discover Saint John organizing the events for Canada 150 Celebrations. Moved by Councillor Norton, seconded by Councillor Strowbridge: RESOLVED that the City Manager and/or appropriate designated organization (e.g. Discover Saint John) present in an open session of council the progress that has been made toward Canada 150 Celebrations for the citizens of Saint John. MOTION CARRIED. 12. Business Matters - Municipal Officers 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the meeting be adjourned. The Mayor declared the meeting adjourned at 6:47 p.m. Mayor / maire Common Clerk/ greffier communal COUNCIL REPORT M&C No. 2017-007 Report Date January 17, 2017 Meeting Date January 23, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT. Contract No. 2016-18: Lower Cove Loop — Check Valve Installation OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadCity Manager Susan Steven -Power Brent McGovern/ Brian Keenan Jeff Trail RECOMMENDATION It is recommended that Contract No. 2016-18: Lower Cove Loop — Check Valve Installation be awarded to the low Tenderer, Fairville Construction Ltd., at the tendered price of $98,543.50 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract 2016- 18: Lower Cove Loop — Check Valve Installation to the low Tenderer. PREVIOUS RESOLUTION Water & Sewerage Utility Fund Capital Program Approved. STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. -2 - REPORT BACKGROUND The approved Water & Sewerage Utility Fund Capital Program includes funding for the design and installation of backwater valves for cross connections between the storm and sanitary sewers. Water from the Saint John Harbour is migrating up the overflow pipe for Sanitary Lift Station #9 on Lower Cove Loop during high tides. TENDER RESULTS Tenders closed on January 17, 2017 with the following results, including HST: 1. Fairville Construction Ltd., Saint John, NB $ 98,543.50 2. Terraex Inc., Saint John, NB $ 119,025.00 3. Galbraith Construction Ltd., Saint John, NB $ 126,937.00 4. Edgeline Construction Ltd., Dieppe, NB $ 158,700.00 The Engineer's estimate for the work was $128,271, including HST. ANALYSIS The tenders were reviewed by staff and all tenders were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work and recommend acceptance of their tender. Work is expected to begin in April 2017 and continue into May 2017. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the Water & Sewerage Utility Fund Capital Program. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $ 147,798 Project net cost $ 102,251 Variance (Surplus) $ 45,547 K91 -3- Igo] 114V=II1►19711 ilk] 1►[eto] aW0F-1iI: e141 M 011150]►1111ATTO W The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications and the specific project specifications. SERVICE AND FINANCIAL OUTCOMES The installation of a check valve at the end of the Sanitary Lift Station (SLS) #9 overflow pipe will prevent water from the Saint John Harbour from travelling up the pipe and into SLS #9 during high tides. This project will be completed within the approved financial budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A 21 NEW BRUNSWICK 165 Union Street, Suite Sol o Saint John, NB a E!2L 5C -i * (506) 634-3088 City Of Saint John January 17,, 2017 15 Market Square PO Box 1971 Saint John, New Brunswick E21-41-1 I am writing on behalf of the New Brunswick Black History Society and the Province of New Brunswick, in regards to the changing of names for some areas of the West Saint John and Lorneville, NB. Currently in the West Side area within the City of Saint John, there is a site that is listed as having two names (1) being Negro Point and (2) being the Negro Point Break Water. It is being suggested by the NBBHS and the Province of NB., that the above names be changed to "Hodges Point". Another location in Lorneville called "Negro Head" is suggested to be changed to "Lorneville Head". Another suggestion, as well as the name change, is that this location may display some type of sign, plaque or stone that will give tribute to the Black Loyalist who were buried at this location in the 1700's. Since 2015, the New Brunswick Black History Society has been working in fu1111 partnership and collaboration with the Province of New Brunswick for suggested "name changes" throughout the Province. During this time -frame urnany meetings and public consultations had been organized with various communities throughout the Province. These meetings and discussions regarding specific names and their origins have proven to be quite welcoming and have proven positive. I have attached for your review some documentation In regards to other name changes that we have pursued in other areas of the Province. Thank You for any immediate attention and interest you give to this important matter. Project Coordinator WA Research and Develop Black History Place Name Policy IN NEW BRUNSWICK WITHTHETERM "NEGRO"jNovember30, 2015 67 t = Inned when became part, wf the Town q Csrand Weld on 1 J wary 1998 by OIC 97-367 er the Munk alines Act egraCovm Po! t 10 Septent 1959 on C. 19, Changed 12 Negro Poi! 10 February on 2iG/1 w Approach for the Preparation of Recommendations to the Minister Responsible for Toponymy Regarding Black Community Interest Names for both New and Existing Place Names The guidelines contained and presented in this document are intended to contribute clarifications as to: i. the consideration of proposed names of georaphical features which are Of interest for the Black community that are the subject of a names request; ii. the consideration of a modification to a derogatory or an offensive place names of interest to the Black community N Since 1961, the Province of New Brunswick is responsible for naming places and geographic features on its territory. a As with the other federal, provincial and territorial jurisdictions, New Brunswick is represented on the Geographical Names Board of Canada. NJ Place names describe the geography and the locations where people live. They testify to the history and the cultural components that shape the province's values and linguistic and cultural landscape and they reflect the diverse linguistic communities (Francophone, Anglophone, and First Nations) as well as cultural communities (Blacks, Irish, Scottish, Loyalist, etc...)and compliments the provincial linguistic landscape project. Over time, New Brunswick has 0&1 encountered discrepancies, inconsistencies and ambiguous situations where place and geographical feature names. Since 2006, the Department of Tourism, Heritage and Culture played a significant role by addressing requests upon guidance by a series of 14 principles that it has approved as a foundation (See Appendix B) as well as provincially accepted guidelines (Appendix C). These proons will continue to be applied along with the guidelines hereafter. • To be valid, all requests or recommendations must: 4 ... comply with thZ acts and regulations currently in force in New Brunswick"; • consider the imperatives of the Official Languages Act in formulating its recommendations and the Act recognizing the Equality of the Two Official Languages Community in New Brunswick, and • subscribe, when possible, •to the principle of univocity endorsed at the United Nations Conference (Geneva - 1967), that there be only one official name for each geographic entity. The guidelines contained and presented in this document are intended to clarifythe Process of recommending the attribution of names proposed by ethnic groups or communities for geographical names that are the subject of a reGommendation; �Tq Approach and guideline for the Preparation of requests and re mm ndati ns or toponymy regarding new place names and if need be a change Minister responsible f W e 0 to ftp to existing derogatory or offensive place name associated or of interest to the Black community. Statement The following guidelines are intended to frame the recommendations that can be made on attributing and officializin new glace na i�'. *runswick tol-le minister responsible for toponymy. These guidelines supplement the 14 existing principles and existing guidelines. Upon request fbr new place names and if need be a change to existing deemed derogatory place name associated or of interest to the Black community, the Toponymy Services will communicate with Black comm" These representatives are: * New Brunswick Black History Society * PRUDE I For example, the Municipalities Act governs the naming of municipalities, municipal name changes are initiated at the request of a municipal council. At the request of a municipal council, the Toponymy steering committee could be asked to provide advice regarding municipal names. Black Cultural Place Names December 15, 2015 2 0&1 New Brunswick African Association If the proposed name is acceptable by the community stakeholders, the process continues as is normal practice and submitted to the Histoirc Places and Toponymy section of the Department of Tourism, Heritage and Culture.. If the proposed name is not deemed acceptable by the community stakeholders, th- matter will be sent to the New Brunswick ■Black History Society to ident! � fy commemorative names associated to the Black community Of the Subject area when appropriate as per the principles and guidelines. This procedure is in addition to existing Acts, Regulations Principles and Guidelines. Black Cultural Place Names December 15, 2015 3 41-1 1/17/2017 N.B. ® TOPO PROJECT 2 messages Gmail - N.B. TOPONYMY PROJECT Ralph Thomas <ralphthomas09@gmail.com> I on:, Main 10, 2 `i 7 at 4:23 IIP -I . To: "Leger, Yves" <yves.leger@saintjohn_ca> Good afternoon Mr. Leger, Please find in this e-mail some of the items we talked about in connection with the Name Changing Project, that is going on in some parts of New Brunswick. The Project is being done by the Province of New Brunswick, in cooperation with the New Brunswick Black History Society. ( Head Office in Saint John N.B. ) GRAND BAY - WESTFIELD Little Negro Lake - New Name - * Richards Lake * ( Approved ) Negro Lake - - New Name - * Corankapoon Lake * ( Approved ) Negro Brook - - New Name - *Black Loyalist Brook ( Approved ) KINGS CO. Parish of Cardwell - in Sussex N.B. Negro Brook - - New Name - * Harriet O'Ree Road * - Approved & Done YORK CO. - Southham ton - Woodstock N.B. Negro Brook - New Name - * Burgess Brook * (Suggestion Only) With in the City of Saint John N.B. Negro Paint and Negro Point Break Water - New_ Name - * Hodges Point ( Suggestion Only) Negro Head - ( In Lomeviile N.B. - New Name - ** Lorneville Point ( Suggestion Only) with a remembrance Sign or Stone put on the site So, this is our working list with all the people in the communities agreeing to our suggestions - with their input 1 Sony for the delay 110r., Leger .... working alone this aftemoon 1 27 https://mai l.google.cam/mail/uGrAa=2&ik=ad3e5f9l53&view=ptgsearctr--inbax&th=159aBr2ecaebcd6l&si ml=159aBF2ecaebcd6l &siml=159wW6beHld2 112 Eight Sites Grand @@��esffiqld > The large ( Negro Lake.): — Should be named — " Corankapone Lake because his own freedom from a man named Caleb Wheeler, who had renamed Mr. # 1 !: # to Richard CorankaponeRichardthenfound his way toCanada 1783 andended fin the GrandWestfieldarea fighting! the "Rights" aF many of the Black Setders. Then sense his fight vias going no Richard Corankapone1 •Should be /Richards Lake " becausea showsin 1787 a JamesRichardswas given a # of 1 # 38. This tells us that because of him, there is still many desendantsstill John V.B. _�*_Nkeffo —Brook - Should be named — " Black Loyalist Brook " — Because of all the hard struggling tosurvive aslong fliey could 35 !Stheti families, had to abandoned their land because on no provisions being handed down tothem aspromised 1 governments of 1! , let us just ! N ! 4 f 1 I T.-IgrE:, K-11 00 1 -79] o ° Am] ff f N r7wl =71 1114r, L in Woodstock say that we should — Name the Brook- ff BURGESS BROOK a >WFth in the QW of Saint John N.B. as i because Place. A fi M77,71 MM W:174-4 1 1:. 1 Y i A: t 7-, ' f�i t .tm f 1 ., First Black member of the freight handlers union membership. Wel COUNCIL REPORT M&C No. 2017 006 Report Date January 16, 2017 Meeting Date January 23, 2017 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Winter Maintenance Agreement with New Brunswick Housing Corporation OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jeff Hussey Michael Hugenholtz Jeff Trail RECOMMENDATION It is recommended that: 1) the Licence for a two-year contract with the New Brunswick Housing Corporation for the purpose of winter maintenance on portions of the City's ROW, be accepted; 2) the Mayor and Common Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The attached Licence agreement between the City of Saint John and the New Brunswick Housing Corporation (NBHC) is intended to allow NBHC to clear snow from the streets and sidewalks immediately adjacent to the properties listed in Schedule "B" of the agreement. The attached list for affected streets consists of 42 City of Saint John streets. There are 67 NBHC properties that are included within this Licence agreement. This Licence is for a period of 2 years commencing on December 1, 2015 and expiring on November 30, 2017. This Licence may be terminated at any time by the City of Saint John by providing written notice to NBHC 7 days prior to the effective date of termination. PREVIOUS RESOLUTION 091 -2 - N/A STRATEGIC ALIGNMENT The Licence agreement for winter maintenance to the City's ROW is aligned with Council's priority of a Vibrant, safe City through ensuring that the City has livable neighbourhoods for the City's citizens. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This Licence has been reviewed and vetted by the Legal department. 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AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Craig Lavigne Kevin Fudge m I Jeff Trail RECOMMENDATION That Common Council adopt the following resolution: 1. That the Commissioner of Finance is hereby authorized to borrow, on behalf of the City of Saint John (the Corporation), from the Bank of Nova Scotia (the Bank) from time to time by way of direct advances by Promissory Notes, Overdraft, or Standby Letters of Credit/Letters of Guarantee, a sum or sums not exceeding at any one time six million dollars ($6,000,000) to meet current expenditures for the year 2017. 2. That the Commissioner of Finance is hereby authorized to borrow, on behalf of the City of Saint John (the Corporation), from the Bank of Nova Scotia (the Bank) from time to time by way of direct advances by Promissory Notes, a sum or sums not exceeding at any one time twenty five million dollars ($25,000,000) to meet capital expenditures for the year 2017. EXECUTIVE SUMMARY The Bank of Nova Scotia requires the resolution to be passed by Common Council to formalize the line of credit with the City. The resolution was last updated by Common Council at its meeting of March 7, 2016. At this time, there is a need to provide the bank with an updated resolution. -2 - PREVIOUS RESOLUTION M&C — 2016-051— Borrowing Resolutions STRATEGIC ALIGNMENT N/A REPORT The City has credit facilities with the Bank of Nova Scotia in the amount of $21,000,000. This amount represents $6,000,000 for general operating purposes and $15,000,000 for bridge financing on capital expenditures. The calculation of the line of credit for operating purposes is outlined in the Municipalities Act and is set at a maximum of 4% of the operating budget. Based on the City's 2017 operating budget the maximum the City could borrow for operating purposes is $6,160,859. It is proposed to maintain with the bank an operating line of credit of $6,000,000. With respect to the bridge financing for capital expenditures, as a result of the magnitude of the City's capital programs, it is proposed to maintain the current credit level of $15,000,000, not to exceed $25,000,000. It is unlikely that actual borrowings will reach these combined levels, but there is no harm in having the credit limits in place as a precautionary measure. The City has not borrowed money from the Bank of Nova Scotia for general operating purposes or bridge financing since 2013. Major capital project such as Harbor Cleanup can put a drain on financial resources because the City pays for capital projects upfront and then borrows after expenditures are incurred. In these circumstances the City will need borrow money short term. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS N/A !II INVISTalro�I= MIM • ffwA Jan. 18, 2017 0 J A N 18 "51 Dr. Pau'la I' t. P.R.O. Kids Advisory Committee Chair MATTHEW BEDARD Member Vice Chair EVAN DOUCET Quispamsis Representative Past Chair KATHRYN DAVISON Member Secretary NATALIE YOUNG Member DEVIN BURNHAM Member COUNCILLOR SEAN CASEY Saint John Representative ANDRE DUMAS Member JEFF KELLEY Member COUNCILLOR PETER LEWIS Rothesay Representative ANDREW MILLER Member CHRIS MURDOCK Member RAYLENE RICE Member ROB SCOTT Member COUNCILLOR RYAN SNODGRASS Grand Bay -Westfield Representative DAVID DOBBELSTEYN P.R.O. Kids Manager JESSICA MCPHERSON P.R.O. Kids Support Coordinator LISA CAISSIE Communications POSITIVE, R F..CREA ON O PPOR:r UNOTIE.S FOR KIDS January 19, 2017 Mayor Don Darling, and Members of Council, Your Worship and Councillors, Re: P.R.O. Kids Advisory Committee Executive - 2017 At the January 18th, 2017 meeting of the P.R.O. Kids Advisory Committee, the following members were elected to serve as the Executive for 2017: Chair: Matthew Bedard Vice Chair: Evan Doucet Past Chair: Kathryn Davison Respectfully Submitted, David Dobbelsteyn Manager, P.R.O. Kids Parks and Recreation City of Saint John P.R.O. Kids - City of Saint John 171 Adelaide St. • P.O. 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Rll 1 1 1 1 1 1 1111 ' f ( I1111�J�ifI 1 1 1 1 1 1 1111 (, Lu kj % I Construction Association of New Brunswick Saint John Region City of Saint John 15 Market Square PO Box 1971 Saint John, NB E2L 41-1 Attn: Mayor Don Darling and Councilors of the City of Saint John, Board of Directors - President Rob Carvell, p.Eng General Manager Krista Collins Construction Association of New Brunswick—Saint John 263 Germain Street Saint John — NB — E21L 2G7 (506) 633-1101 sicict@nb.aibn.com www.canbsi.com Date: October 20, 2016 The Construction Association of New Brunswick is a non-profit membership based organization representing over 150 various sized companies across the Saint John region. We represent the interest of our members and the construction sector, believing that the industry should be a positive force in the community and continue to operate in a responsible, honorable and trustworthy manner. Our primary goal is simply to provide key industry information to our members, including tendering opportunities available across New Brunswick. We do this by offering an on-line database of specs and drawings from various levels of government, municipalities and private work when available. This database is only accessible by member companies and we are diligent in ensuring a high level of security is maintained. Of the tendering information that we publish to our members, one key piece that is essential in establishing competitive bids is to disclose the "plan takers" or those who are registered to bid on each individual project. While we receive this information from other levels of government and municipalities across the province, we are continually refused this information by the City of Saint John. We see the disclosure of this information as purely beneficial to the City as it provides the platform for heightened competitive bidding between all parties. The favorable result being competitive bid results and a reduction of spend for the City of Saint John. We continue to put this request to Purchasing and Materials Management for the City of Saint John and have not received the support that we were hoping for. In response to our latest written request, we received notification that this item will be deliberated during the 2017 General Specifications review — as the 2016 version was already finalized and published on May 6th. Our concern is that this item was already deliberated during the 2016 General Specifications review and has been an ongoing debate for some time now. Our association currently has the ability and authority to upload City of Saint John project tender documents to our on-line plans room so the industry can view them, it's free advertising for the City through our association to allow our members to see the tender docs as they are released. If a company wishes to bid on a tender it is mandatory that they contact the City directly to purchase an original copy of the documents. A plan takers list is simply a list of company names who have purchased the City issued tender documents, indicating that they bidding on the project. The plan takers list enables sub -contractors and suppliers the ability to provide competitive pricing to those bidding on the tender, and without this connection the City is most definitely missing out on obtaining the absolute lowest bidding for their tenders. In review of the "Policy for the Procurement of Goods, Services and Construction" for the City of Saint John, section 5.6 a) reads: "The City may, at its sole discretion, divulge the names of those who have taken out Tender documents to any other bidder or organization". In the interest of competitive and fair bidding, we would once again ask that the City provide the Construction Association of New Brunswick — Saint John Region with a list of names of those companies who have purchased Tender documents on a project by project basis. On another matter we would like to advise council, we have recently issued a questionnaire to our membership and received feedback that we found to be interesting for both our association and for the municipal governing body. When asked "What are the top challenges that you feel are impacting the construction industry as a whole?" the top response received was No Support / Trust from Government (at all levels). We, as an association representing our members in the local construction industry, would like to make council aware that this seems to be an issue in the industry, and perhaps develop a relationship where we could work together to turn this mindset around. We are looking for an opportunity to have an audience with council to address our request and provide our information. Please let me know if you require any further information, and what our next steps should be in this process. Thank you, Mr. Rob Carvell, p.Eng President Construction Association of New Brunswick—Saint John Region 263 Germain Street, Saint John, NB, E2L 2G7 Office: (506) 633-1101 / Fax: (506) 633-1265 Ms. Krista Collins General Manager (Commissioner of Oaths) Construction Association of New Brunswick—Saint John Region 263 Germain Street, Saint John, NB, E2L 2G7 Office: (506) 633-1101 / Cell: (506) 647-0005 / Fax: (506) 633-1265 WWW.canbsi.com 63 Page 2 A LAW TO AMEND BY-LAW NUMBER BIA-2 BUSINESS IMPROVEMENT LEVY BY-LAW ARrdTt MODIFIANT ARRE,T]t N° BIA 2 ARRtTk CONCERNANT LA CONTRIBUTION POUR L'AMELIORATION DES AFFAIRES Be it enacted by the Common Council of Le conseil communal de The City of Saint the City of Saint John as follows: John ddcrute ce qui suit: The Business Improvement Levy By -Law of The City of Saint John enacted on the third day of January, 2006, is amended by: L'arret6 concernant la contribution pour Famdlioration des affaires de The City of Saint John ddcrdt6 le 3 janvier 2006 et modifid par: 1 Repealing section 2 thereof and 1 L'abrogation de Particle 2 aux inserting the following: presentes et Pajout du texte qui suit: 2 A levy of 16 cents for each one hundred dollars of assessed value is hereby imposed for 2017 upon non-residential property within the Business Improvement Area established by By -Law No. BIA-1 Business Improvement Area By -Law enacted on the 5ffi day of January, 2004. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the **** day of ****, A.D. 2017 and signed by: Mayor/Maire 2 Par la prdsente, une contribution de 16 cents par tranche de cent dollars par rapport A la valeur fixde est imposde pour 1'ann6e 2017 sur les immeubles non rdsidentiels situds a l'intdrieur de ]a zone d'amdlioration des affaires dtablie en vertu de 1'Arretd n° BIA-1 relatif a la zone d'amdlioration des affaires edicte le 5 janvier 2004. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le prdsent arrdtd le ***** ***** 2017, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - January 9, 2017 Premiere lecture - le 9 janvier 2017 Second Reading - January 9, 2017 Deuxidme lecture - le 9 janvier 2017 Third Reading - Troisieme lecture - AElI Received Date January 18, 2017 Meeting Date January 23, 2017 Open or Closed Open Session His Worship Don Darling and Members of Common Council Your Worship and Councillors: Subject: Noise Bylaw Background: I think this issue should be addressed at Council. Can we pursue our bylaw to make it stronger so that citizens can live in comfortable conditions. This is not the first issue that I have heard lately about our Noise Bylaw that does not seem to address the issue. Motion: To undertake a review of our Noise By -Law to make it stronger to address the situations that arise in our community. This may have to be referred to the Police Commission. In addition to the attached complaint, we have residents that live on Prince William Street that can not obtain a night's sleep because of the music from the surrounding bars. Apparently the bar has been charged, but to no avail. If we want people to live in our city we must have laws that are effective so everyone can have a quality of life. Respectfully Submitted, (Received via email) Shirley McAlary Deputy Mayor City of Saint John (P4 SAINT JOHN ---- — I P.O. Box 1971 Saint Jahn, NB Canada E2L 4L1 I www.saintjohn.ca I C.P 1971 Saint John, N. -B. Canada E2L 4L1 ARI Don Darling, Mayor and City Manager Dear Sir/Madam: August 29, 2016 Please accept this letter as a submission to request a change the by-law regarding barking dogs. I own a single dwelling on Douglas Avenue, which I am certain that you aware is a very busy and frequented street. I have on multiple occasions along with other neighbours called the animal control on my neighbours as they tie their dogs in their front yard for multiple hours and let them bark continuously. Although the animal control has gone there on multiple occasions and attempted to educate the dog owners by providing solutions to curb the barking (such as tying the dogs in the backyard), they are not in a position to enforce those suggestions. Because there are no consequences to animal control officer's visits, nothing changes and those dogs are still out there barking for hours on end. Although, I have followed the proper channels in order to have this complaint resolved, the barking persists as nothing can be done. This has been irritating to say the least and unfair to my neighbours and myself as we cannot enjoy our properties (inside or outside) without hearing constant barking. This is after all a noise disturbance but nothing can be done and there is no repercussion for the irresponsibility of the dog's owner. I would like to propose a change to the by-law, in order to give the animal control officers the power to issue fines for well-founded and documented noise complaints stemming from barking dogs. I have stopped calling animal control because they have done all they can, and for them to have to keep on going coming back to speak with these individuals makes no sense and is a waste of resources as they do not have the power to enforce their suggestions. In addition, the issuance of fines will make dog owners more accountable in regards to the responsibilities that come with dog ownership and create some revenues with the collection of the amounts owed on the fines. If you have any further comments or question, please do not hesitate to contact me. Best regards, Sophie Charbonneau C.c Animal rescue league/ animal control C�� COUNCIL REPORT M&C No. 2017-005 Report Date January 17, 2017 Meeting Date January 23, 2017 Service Area Growth and Community Development Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Central Peninsula Neighbourhood Plan — Neighbourhood Action Team & RFP OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Jeffrey Cyr Jacqueline Hamilton m I Jeff Trail RECOMMENDATION That Common Council, 1. Approve the creation of the Neighbourhood Action Team for the Central Peninsula Neighbourhood Plan and direct Community Planning staff to launch a recruitment effort to fill the proposed 9 seats that will comprise the Neighbourhood Action Team and refer a list of candidates to the Nominating Committee; Request that Uptown Saint John identify one of its members to sit on the Neighbourhood Action Team for the Central Peninsula Neighbourhood Plan and refer his/her name to the Nominating Committee; 3. Refer the appointment of one member of Common Council to the Neighbourhood Action Team for the Central Peninsula Neighbourhood Plan to the Nominating Committee; and 4. Authorize Community Planning staff to issue an RFP for consulting services in support of the Central Peninsula Neighbourhood Plan. EXECUTIVE SUMMARY On October 3, 2017 Common Council endorsed the Central Peninsula Neighbourhood Plan and for a funding application to be submitted to the Federation of Canadian Municipalities in support of the project. Preparations for the launch of the Central Peninsula Neighbourhood Planning program are ArA -2 - underway. At this stage, Council's authorization is required for the establishment of a citizen committee called the Neighbourhood Action Team (a citizen committee) and to issue an RFP for consulting services. PREVIOUS RESOLUTION RESOLVED that as recommended by the Growth Committee having met on September 20, 2016, Common Council support the Central Peninsula Neighborhood Plan and the application to the Federation of Canadian Municipalities. STRATEGIC ALIGNMENT As a priority related to a Vibrant Safe City and Growth and Prosperity, focusing strategic investments in the City's core will accelerate urban growth, reduce urban sprawl and encourage a more compact, livable and fiscally sustainable community. Report The Central Peninsula Neighbourhood Plan is an important tool to both guide and encourage positive change and development in Saint John's core urban neighbourhood. Through a comprehensive community engagement process, it will enable the community to play a central role in shaping the areas where they live, work and play. The plan will also identify the actions, programs and services needed for the City and its community parters to undertake in order to implement PlanSJ at the neighbouhood level. The purpose of this report is to initiatiate the process of establishing a citizen committee to oversee and inform the neighbourhood planning process and to authorize the issuance of an RFP for consulting services for the project. The Neighbourhood Action Team The Neighbouhood Action Team will be a citizen -led committee, the purpose of which is to advise the Growth Committee and Common Council on the development of the Neighbouhood Plan, act as a community sounding board, advise the project team and Council on neighbourhood -based issues, serve as ambassadors within the community to actively promote public involvement in the planning process, and to help establish long-term, sustainable community ownership over the implementation of the plan through a collective impact model. Approval to recruit members for this Committee is being sought at this time. It is recommended that one member of Common Council be named to this Committee to ensure that there is a direct connection between citizens and C�:3 -3 - elected officials in the development of the Plan. It is also recommended that Council seek a nominee from Uptown Saint John Inc, a funding partner for the neighbourhood plan, to serve on the Neighbourhood Action Team. Finally, it is recommended that the City proceed to recruit seven citizen members to serve on the Committee. With Common Council's authorization, the Neighbourhood Planning Project Team will launch a recruitment effort to establish the Neighbourhood Action Team. This will include: • An advertisement in the Telegraph Journal; • An advertisement on the City of Saint John's website; • Communication through social media; • Coordination of social media promotion with key stakeholder organizations. The Community Planning Service will support the Neighbourhood Action Team selection process by reviewing citizen applications, maintaining a matrix assessing all applications and by providing advice to the Nominating Committee on the selection process. The Neighbourhood Action Team Terms of Reference and draft Matrix are attached to this report. Request for Proposal for Consulting Services The development of the Central Peninsula Neighbouhood Plan in 2017 will require support from a professional Urban Planning and Architectural consulting firm. The successful consultant will work collaboratively with the City's project team on community engagement, the preparation of the Neighbourhood Plan and will prepare key deliverables that require specialized knowledge, experience and technical capabilities. This would include topics such as urban design, heritage, placemaking concept plans and general support for both the community engagement program and the development of the Neighbourhood Plan. Estimated Timelines for the 2017 Neighbourhood Planning Process A draft timeline for the development of the Central Peninsula Neighbourhood Plan has been prepared and is summarized below. It is important to note that the timeline is still tentative and subject to change, as major influencing factors such as consultant selection and availability, as well as coordination with other municipal projects may impact the project workplan. C:1'] -4 - Formative Public Engagement Phase April to June Draft Plan Preparation Phase June to September Plan Finalization September to December Formal Adoption Process January 2018 to Spring 2018 SERVICE AND FINANCIAL OUTCOMES Neighbourhood planning provides a framework for enhancing services, building community capacity and encouraging re -investment in targeted neighbourhoods. The required funding for the Central Peninsula Neighbourhood plan has been allocated in the 2017 operating budget. The RFP response will confirm the budget requirements for the project. Applications have been submitted for partial funding of the project from the Federation of Canadian Municipalities Green Municipal Fund and the Province of New Brunswick's Environmental Trust Fund. It is anticipated that the application will receive a score from FCM by late February with final confirmation as the success of the application in April. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Preliminary engagement sessions were held with key stakeholder organizations in October of 2016. More than 13 organizations signed on to pledge their support for the City's application for funding from the Federation of Canadian Municipalities. A cross -departmental City project team has been established to help guide the Central Peninsula Neighbourhood Plan project and coordinate activities and feedback across the organization. The project team has provided feedback on the project workplan. ATTACHMENTS 1. Neighbourhood Action Team Terms of Reference Me] -5 - Appendix 1. Neighbourhood Action Team Terms of Reference 71 City of Saint John Central Peninsula Neighbourhood Plan Neighbourhood Action Team Terms of Reference 1. Background The City of Saint John is in the process of developing a Neighbourhood Plan for the Central Peninsula (includes the Uptown, South End and Waterloo Village) to provide a policy framework and action plan to catalyze long term growth and guide reinvestment in the neighbourhood. The Plan will be based on the collective aspirations of citizens and key stakeholders on how best to preserve and enhance the neighbourhood's quality of life. To this end, the Plan will take into consideration important social, economic, environmental and cultural objectives. It will focus on transportation needs, land use planning, environmental protection, open space and recreation, arts and culture, housing, urban design, heritage protection, development and future economic growth. 2. Purpose of the Neighbourhood Action Team The Neighbourhood Action Team is a 9 person committee established to advise the Growth Committee and Common Council on the development of the Central Peninsula Neighbourhood Plan. The Committee will act as a community sounding board, advising the project team (municipal staff & consultants) and Common Council on community-based issues during the Plan's development. The Neighbourhood Action Team will also serve as ambassadors within the community to actively promote public involvement in the planning process and to help establish long-term, sustainable community ownership over the implementation of the plan. 3. Role of the Neighbourhood Action Team The Neighbourhood Action Team's primary role is to formulate recommendations to Council during each phase of the development of the Central Peninsula Neighbourhood Plan. More specifically, the Committee will: - Advise the project team on the delivery of the public engagement program; - Ensure transparency to the public throughout the development of the Plan; - Actively engage in the Plan development process by attending public engagement events; - Discuss the variety of themes to be addressed in the Plan; - Advise on the need for and priorities to be addressed in background research and technical studies; - Help define the principles that will guide the development of the Plan; - Explore the issues and opportunities identified by the public during engagement sessions and through background research; - Assist in establishing and evaluating strategies, actions and policies to support neighbourhood reinvestment; - Function as Ambassadors for the Neighbourhood Plan and actively promote public involvement in the planning process throughout all sectors of the community; - Advise and provide recommendations to Common Council on the Neighbourhood Plan; and - Help to establish long-term, sustainable community ownership over the implementation of the plan. 4. Committee Composition The Neighbourhood Action Team will consist of 9 persons including one (1) member of Common Council, one (1) representative of Uptown Saint John Inc, and seven (7) Saint John residents representing the neighbourhoods and a wide cross-section of the community. To ensure that the Neighbourhood Action Team is truly representative of the population of the neighbourhood, representatives with varied perspectives and from different sectors of the community will be targeted from a variety of social, cultural and economic backgrounds. The Neighbourhood Action Team will be appointed by Common Council on recommendation from Council's Nominating Committee. A membership recruitment process encouraging people from diverse backgrounds and areas within the Central Peninsula will be used. When appointing members to the Committee, the following selection criteria will be considered: - Individuals who can represent the Central Peninsula and its various communities of interest; - Individuals with experience working or volunteering for an agency or organization formed to represent economic, social, cultural, environmental interests; - Willingness and ability to commit to the necessary 18 month time period, including some evening meetings; - Commitment and interest in the future of the Central Peninsula and demonstrated involvement in the community through a variety of organizations and activities; - Knowledge of economic, social, cultural, economic and environmental issues related to neighbourhood planning and the future of the Central Peninsula; - Effective communication skills and ability to work effectively as a member of a team including respecting positions taken by the Neighbourhood Action Team; - Ability to bring innovative and informed perspectives to the deliberation and work of the Neighbourhood Action Team; - Leadership skills and the ability to serve as an ambassador of the Central Peninsula Neighbourhood Plan and commitment to actively promote public engagement in the development of the Plan in the community. rM S. Terms of Office Committee members shall serve for the duration of the neighbourhood plan process (approximately eighteen months). A person will cease to be a member of the Committee if that individual fails to attend three (3) consecutive meetings of the Committee without proper notice being given and without having been excused by resolution of the Committee. Should a person cease to be a member of the Committee during the Plan development process, their position shall be filled by the Nominating Committee according to the same selection criteria as original members. The Committee may form sub -committees to address specific topics and issues. Should a member of the Committee be in a situation that constitutes a personal or professional conflict of interest, he or she should declare this to the Committee and step down for any discussion and abstain from participating in any recommendations related to this issue. 6. Committee Chair and Vice Chair The Central Peninsula Neighbourhood Action Team shall elect from its members a chair and vice chair position. The role of the Chairperson shall be to guide the process and facilitate meetings. The Chairperson will keep the group focused on the agreed-upon tasks, suggest alternative methods and procedures and encourage the participation of all Neighbourhood Action Team members. The Chair shall work with the project team in preparing meeting agendas and supporting materials. When required, the Chairperson will also act as a spokesperson on behalf of the Neighbourhood Action Team. 7. Meetings The Committee will meet regularly throughout the development of the Neighbourhood Plan, with meetings scheduled monthly, or a frequency necessary to support the Neighbourhood Plan development process. The frequency of meetings may be increased as required to support the work program for the development of the Plan. The City's Growth and Community Development Service will provide resources and support to the Neighbourhood Action Team throughout the course of its work as follows: coordination of meeting schedules and venues, circulation of meeting agendas and minutes for meeting requirements such as the taking of minutes, and etc. 8. Decision -Making Decisions on recommendations to the project team and Common Council will be made by consensus and if necessary, decisions will be determined by a majority vote. The quorum for meetings shall be five (5). rL! 0 C 0 c.i 0 � a � L a � CL 0) o r oq z `o c a a a a CL x W C N Y H i � L C ~ u W N �u C N N 7J CL E U C yj �C C YN 0a 06 0 m oq O 0 a 0 U 06 Y `o 3 E a E m z O C L O 0C: cu cc O O Ln Q - dA E L C t L > +J �' co +' N N C V1 O c U to L 7 O � O � O -04J � N 4-, O L cu - N 2 t c O O C L N n N N 'V1 cu V1 cu U C V1 u C:cu N Q Z L C O O L O X C C O (0 -0 O 2 O Q m N U V1 c CU co co u OO cu O U i C cu S `n N N = O coo 4J n C U d co O U c a N C N J cuC L � O C L V1 C U 2 au to O ' Q o 0 Q m O > t > A ZLU E to co CU C: 0 cu J co U cu O E V1 co Q E O Y N LO C � U W p C O N O N to O c 7 +J t -0 cu O 0 co O 7 U C O to co cn 0 U u O O N L cu cucu E L V1 4J C i c Q L X Q � co to N `n N N N ^ O to ENcu +' � Z- = L to p -0 2 to O N U a U L Q O V1 C O Q co t > co _O to 0 Z > U N _N > -0 Q -0 � v1 Ln cu CL O Q v1 .N N 2 U W 2 -se N4� U �x W O— O co C C 7 vii -se O 2 Q 3 co to U to CU 3 N C co to C a N N coO C LD C aLJ t XQ H U O a N H w O O L 0C: cu cc O Ln - dA E L t L > +J �' co +' N N C O +'4' L O O � c N -04J � N 4-, O N - t c `n N O mco L N n N N cu LCL Q U u C:cu i Z cu C 1 O L O X C C O C Q N O co cu O U 4= C x N 4J _ C C C co 'aU—, co U co N O� > L -0 C L d y cu c CU Q cu co +J m E Q Q E p cL � t o co U" co cn 0 U u O O N C N c� viN = � > M L .0 N 1 N ^ 7 L N V1 � Z- = O N U — V1 N _a V1 C Q~ co t > 4 J O to O Z U to co cu ' N N p cu n co .n Z .N N -se N4� E -0O O— O O 7 vii 7 3 m U Ln Ln 4J 4J C Q tVn -_ ,n C N O co co (U O L N d t (n ' -0 -0 N t N > N U 4L U i N p Ln +J — L toto — N -0 4J Q O C co } U Z L E 2 cu a,2 C p O N O Z U4= co co N > 0 u '� E N d co N U Q Q > LU dA CU n CU C O n O (o L O Z 0 -0 n co Q p co O N E N cu N N Q 4 � L C OX O c`no vii �i� CU M -0 N 0 > z C E O Ln N— 4� 0a� N 7 N .LncO N -0O O .`On N U O L O} N 4� m CU -0 Ln Q O t O N -0 C co L W Q +J -a co L Q 7 to to o N c cu CU H L E N N •N O + + N _O — O •U 2 =CU 4J U U n N Evi O> L N 7 O 4J N N O X •- t-0 i cu L p >` 4 J a,o m N co to Eocu t Uco O -- N OCL U +U N U O U O N N = N L C C V1 Q V1 L C Ccu L O �O O O co 4J Q L r N > z _, vi O L cu L C O 4J +� N O L +� ~ -0 E O co 7 N U U < N C cr ~ c0 :*E— +' L (o Z 4• O Ln V1 t -Z Q U o � ~ N cu Q ' LZ L L 4 0 COUNCIL REPORT M&C No. 2017-004 Report Date January 17, 2017 Meeting Date January 23, 2017 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: "Project Performance Update — Safe, Clean Drinking Water Project" OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Dean Price Brent McGovern m I Jeff Trail RECOMMENDATION It is recommended that this report be received for information and filed. EXECUTIVE SUMMARY The project team requests 15 minutes to present the attached presentation in open session of Common Council. The purpose of this presentation is to provide Council with a current project performance update on the Safe, Clean Drinking Water Project. PREVIOUS RESOLUTION At its meeting of October 31, 2016 M&C Report No. 2016-254 titled "Project Performance Update — Safe, Clean Drinking Water Project" recommended and Council RESOLVED that: The report be received for information and filed. STRATEGIC ALIGNMENT The Safe Clean Drinking Water Project remains a high priority and focus as it will bring safe, clean drinking water to the citizens of Saint John and reduce the occurrence of boil water orders and service interruptions through the construction of sustainable infrastructure. rr11 -2 - SERVICE AND FINANCIAL OUTCOMES Not applicable INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was provided by Port City Water Partners. ATTACHMENTS Power Point Presentation — "Project Performance Update —Safe, Clean Drinking Water Project"- Reporting Period — October - December 2016 PDF — "SCDWP Statistics" — Reporting Period — October - December 2016 N-11 I I I ZIA' u u I c 1. rv_ rE 7 / "011 Fm C'14 CL cn a) BEIM Boom Fm r�� 9 W U U) 4-a U) E 70 0 0) C 0 4-a 4- 0 4-J 4-a U) M 4-a 0 0 _0 ell, 0 70 .0 4-J 70 �-a 0 U) 4-a o- NMMMM E D L— E 4-a E 0 > u 4-a 4-a 4-a Rift. m 1-91 m A m m I m I 0 (D z z z (D (L z 0 Z 0 < Z z F- & < z < D z 0 < F - m F-— F- U 1 0 Z , D p - z < il z z w 2> z<,, 2 �- D u Z) ;7, ZD R D 4w<wzo 2200CLO < u mmo�-x LnF- V) �z ea. """p 0 >W9z-WOR0A'=O=W5—�- �4 z < d < 0 a. 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l0 N M E E E E bP c H 0 'E O o O — Al v J s c c 41 R .2 L E c -I O N :1-O 6 O� 1--iO r- m rl CF)l0 z N N 00 Rt 00 O rl O N OCF) O O M � c il N I m I I o '—"1 1) 0100 00 O O r00* l O O 3 � O G/ m a) k.0 (>U O O O O O O 0 1 00 M 00 O 00 0 Y Q M N O O N in r, N a i.n in c I l0 O O LnO M N Ln O l0M 00 c il N I m I I o '—"1 1) 0100 00 O O r00* l O O 3 � O G/ m a) k.0 (>U O O O O O O N o L O U U U N O C: O a 4O+ I I N +- U C s O CL Q O `~ 0 Owl M c-1 �t Rt O Ln O � M y E � a s C: Q 0 O 0 Y (6 4 76 O U cu C: — a N o L O U U U N O C: O a 4O+ I I N +- U C s O CL Q O `~ 0 Owl M c-1 �t Rt O Ln O � M y E � a s C: Q 0 0 al I r, I M v v 4O � c O CL O 4� a o L U 0 cuC } N C U O i n N N v co r r U O O N 0 c -I O Z u O O O c -I Q m cI O N N cI qp 7 LO N N O Q c -I � 7 c -I t0 c I O � 7 0 l0 �I^+ >� to c I O L N � L L.0 i c -I O O Q 0 dam+ N L.0 (� O O O O O O cu U - cc v v 4O � c O CL O 4� a o L U 0 cuC } N C U O i n N N v co r r COUNCIL REPORT M&C No. 2017-013 Report Date January 17, 2017 Meeting Date January 23, 2017 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Equitable Property Taxation Review OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. HeadL4 City Manager Kevin Fudge Kevin Fudge m I Jeff Trail RECOMMENDATION It is recommended that the City engage Harry Kitchen and Enid Slack to prepare a report to assess whether taxation is fair and equitable amongst residents, commercial business, institutions and industry as well as to make recommendations based on best practices to address any inequities identified in the analysis. EXECUTIVE SUMMARY Common Council approved a recommendation on November 28th, 2016 that the City Manager prepare a report including the following: 1) An analysis as to whether taxation is fair and equitable amongst residents, commercial business, institutions and industry, and, 2) Bring back a recommendation based on best practices to address any inequities identified in the analysis. The technical expertise to conduct the analysis approved by Council does not exist in-house. The City has received a proposal from Harry Kitchen and Enid Slack, who combined have 60 years of experience in issues related to local government expenditures, finance, governance and property tax fairness. It is anticipated that the study will commence in late January and be completed by the early part of June. The proposed fee is $25,000 plus HST which will be split equally among the two principal authors — Harry Kitchen and Enid Slack. Travel expenses will be billed `fi�7 -2 - separately, which is anticipated to be three trips. It is recommended that the City engage the consultants to conduct the review, author a report and to bring back recommendations to Common Council. PREVIOUS RESOLUTION Moved by Councillor Lowe, seconded by Councillor Reardon: RESOLVED that the City Manager prepare a report that includes: 1) An analysis as to whether taxation is fair and equitable amongst residents, commercial business, institutions and industry, and, 2) Bring back a recommendation based on best practices to address any inequities identified in the analysis. STRATEGIC ALIGNMENT This report aligns with Council's stated priorities for Growth and Prosperity to "Advocate for equitable taxation among residents, commercial businesses, institutions and industry". BACKGROUND On October 31St, 2016 Common Council approved for 2016-2020. One of the four stated priorities was for Growth and Properity. Under the priority for Growth and Prosperity included that the City will "advocate for equitable taxation among residents, commercial businesses, institutions and industry". At the meeting of Common Council of November 28t", 2016 Common Council made the following resolution: RESOLVED that the City Manager prepare a report that includes: 1) An analysis as to whether taxation is fair and equitable amongst residents, commercial business, institutions and industry, and, 2) Bring back a recommendation based on best practices to address any inequities identified in the analysis. TECHNICAL EXPERTISE The technical expertise to conduct the analysis approved by Council does not exist in-house. It is also important to ensure that the recommendations brought `Wel -3 - back to Council are customized to Saint John's particular environment with consideration to the City's strategic and growth agendas. Harry Kitchen and Enid Slack combined have 60 years of experience in issues related to local government expenditures, finance, governance and property tax fairness. See attached Appendix A and Appendix B for the CV for each and a list of the reports written respecting property taxation. Most recently, they commissioned a report entitled "Municipal Property Taxation in Nova Scotia" in 2014 available at the following link: www.pvsc.ca/en/home/partners/municipal-property-taxation-in-nova- scotia.aspx PROPOSAL Harry Kitchen and Enid Slack have submitted a proposal to the City that includes a review of the relevant municipal property tax policy and legislation in New Brunswick and an evaluation of their effectiveness for the City of Saint John. Specifically, it will answer the following questions: • Is the current property tax "fair and equitable" for all taxpayers? • Does the current property tax adequately support the City's current and future growth objectives? • Are there short term changes or refinements that could be made to the current property tax system to improve its fairness while, at the same time, ensuring fiscal sustainability and the capacity of the City to attract and retain people, businesses and investment? It is anticipated that the study will commence in late January and be completed by the early part of June. The proposed fee is $25,000 plus HST which will be split equally among the two principal authors — Harry Kitchen and Enid Slack. Travel expenses will be billed separately, which is anticipated to be three trips. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from staff in Materials Management and Asset & Energy Management and reviewed by the Finance Department. 121 CURRICULUM VITAE Name: Naomi Enid Slack Address: Institute on Municipal Finance and Governance Munk School of Global Affairs University of Toronto 1Devonshire Place, Room 304N TORONTO, Ontario M5S 3K7 Contact: (416) 946-0328 (business) (416) 946-8915 (FAX) enid.slackgutoronto.ca (email) (416) 960-6052 (home) Place and Date of Birth: Ottawa, Ontario, May 3, 1951 Citizenship: Canadian Current Positions: Director, Institute on Municipal Finance and Governance, Munk School of Global Affairs, University of Toronto Adjunct Professor, Munk School of Global Affairs, University of Toronto President, Enid Slack Consulting Inc. Other Affiliations: Member, Advisory Board, International Property Tax Institute Member, Editorial Board, Commonwealth Journal of Local Governance Member, Editorial Board for State and Local Government Review Member, Ontario Premier's Advisory Panel on Community Hubs Member, Steering Committee, Greater Toronto CivicAction Alliance Lecturer/Researcher, Lincoln Institute of Land Policy, Cambridge, Massachusetts Member, Advisory Board, CarbonTalks `PA Co -Chair, Sustainable Communities, Sustainable Prosperity Past Positions: Chair, Intergovernmental Committee for Economic and Labour Force Development in Toronto (ICE), 2000-2014 Commissioner, Property Tax Policy Review Commission, City of Vancouver, 2013-14 and 2006-07 Chair, Municipal Port Property Taxation Fairness Commission, Metro Vancouver, 2009-10 Member, Multi -Disciplinary Expert Review Panel, Metrolinx, 2009-10 Member, Advisory Committee, Greater Toronto Region Economic Summit, 2009 Research Director, Strong Neighbourhoods Task Force, Toronto, 2004 Member, Working Group, Toronto City Summit Alliance, 2003 Advisor, Education Equality Task Force, 2002 Member, SCPI (Supporting Communities Partnership Initiative) Expert Panel, 2000 —2002 Member, Business Reference Group to the Assessment and Tax Policy Task Force, City of Toronto, 1999 Research Director and Special Advisor to the Mayor's Task Force on Homelessness, 1998 Co -Chair, Learning Opportunities Grant Expert Panel, Ontario Ministry of Education and Training, 1997 Member, Ontario Who Does What Panel on provincial -local responsibilities, 1996 Special Advisor, Greater Toronto Area Task Force, 1996 Member, British Columbia Education Funding Review Panel, 1992 Consultant, Public Finance, Ontario Economic Council, 1981-1984 WIN Selected International Experience: Facilitator, Masterclass on Urban Fiscal Health, Sydney, Australia, 2016 Facilitator, Workshop on Modernizing Property Taxation in Central and Eastern European Countries, Sponsored by the Ministry of Finance in the Czech Republic and the International Property Tax Institute, Prague, Czech Republic, 2016 Facilitator, Workshop on Modernizing Property Taxation in Central and Eastern European Countries, Sponsored by the Center for Excellence in Finance, International Property Tax Institute, and Lincoln Institute of Land Policy, Ljubljana, Slovenia, 2015 Consultant, Project on Metropolitan Governance in Dar es Salaam, Tanzania, World Bank, 2015. International Expert, Regional Dialogue on Decentralization and Gender Equity, sponsored by the Forum of Federations and funded by the Government of Canada, Tunis, 2013-14 International Consultant, Fiscal Decentralization in Mongolia, Asian Development Bank, TA -7769 (REG): The People's Republic of China and Mongolia to Support Municipal Finance Reforms, 2011-12 Public Finance Expert Advisor, India Municipal Finance Study, funded by the Asian Development Bank, 2010-11 Local Governance Expert, Local Governance Support Program for Local Economic Development in the Philippines, funded by CIDA through the Canadian Urban Institute, 2010 Advisor on regional economic development in Ukraine, funded by CIDA through the Canadian Urban Institute, 2006 Advisor on a new City of Kyiv Act, funded by CIDA through the Canadian Bureau for International Education (CBIS), Kyiv, Ukraine, 2005 Instructor, World Bank Course on Municipal Finance and Governance, Hohhot, Inner Mongolia, China, 2005 Advisor on property taxation, Fiscal Analysis Office, funded by USAID, Kiev, Ukraine, 1998 Member, Canadian Urban Policy Mission to South Africa, funded by IDRC, 1996 3 Instructor, IRIS -Mongolia project on Division of Responsibilities and Revenues among Different Levels of Government, funded by USAID, Ulaan Baatar, Mongolia, 1994 Instructor for the World Bank on Housing Economics to housing officials in China, Tongi University, Shanghai, 1988 Consultant to Colombian Mission on Intergovernmental Finance, Bogota, Colombia, 1980 Education: Ph.D., University of Toronto, 1977 M.A., University of Toronto, 1973 Honours B.A., York University (Glendon College), 1972 Recent Awards: Queen's Diamond Jubilee Medal, 2012 Books and Monographs: Is Your City Healthy? Measuring Urban Fiscal Health. Toronto: Institute on Municipal Finance and Governance and Institute of Public Administration of Canada, 2015, edited with Richard M. Bird The Political Economy of Property Tax Reform. OECD Working Papers on Fiscal Federalism, No. 18, OECD Publishing, 2014, with Richard Bird. Governance and Finance of Metropolitan Areas in Federal Systems, Oxford University Press, 2013, edited with Rupak Chattopadhyay A Tale of Two Taxes: Reforming the Property Tax in Ontario, Lincoln Institute of Land Policy, Cambridge, Mass., 2012, with Richard Bird and Almos Tassonyi Financing Green Urban Infrastructure, OECD Regional Development Working Papers 2012/10, Paris: OECD, with O. Merk, S. Saussier, and J -H. Kim. Guide to Municipal Finance, UN Habitat, 2009 Finance and Governance of Capital Cities in Federal Systems, McGill -Queen's University Press, 2009, edited with Rupak Chattopadhyay ` &I International Handbook of Land and Property Taxation, Cheltenham, UK: Edward Elgar, 2004, edited with Richard Bird Municipal Finance and the Pattern of Urban Growth, Commentary, Toronto: C.D. Howe Institute, No. 160, February 2002 Urban Public Finance in Canada (second edition), Toronto: John Wiley and Sons, 1993, with R. M. Bird Business Property Taxation, Ottawa: Government and Competitiveness Project, Queen's University, 1993, with H. Kitchen Urban Public Finance in Canada, Toronto: Butterworths, 1983, with R.M. Bird Municipal Fiscal Reform in Ontario: Property Taxes and Provincial Grants, Toronto: Ontario Economic Council, 1981, with John Bossons and Michael Denny Residential Property Tax Relief in Ontario, Toronto: University of Toronto Press for the Ontario Economic Council, 1978, with R.M. Bird Chapters in Books (2001-2016): "The Geography of Local Finance." In Handbook of the Geographies of Money and Finance, edited by Ron Martin and Jane Pollard, Cheltenham, UK: Edward Elgar Publishing, 2016 (forthcoming) "Local Finances and Fiscal Equalization Schemes in Comparative Perspective" In Das Teilen beherrschen, Analysen zur Reform des Finanzausgleichs 2019, edited by R. Geibler, F. Knupling, S. Kropp, and J. Weiland, Germany: Nomos, 2015, 283-312. "Local Taxes and Local Expenditures: Strengthening the Wicksellian Connection." In Interaction between local expenditure responsibilities and local tax policy, edited by Junghun Kim, Jorgen Lotz and Niels Jorgen Mau (eds.), Korean Institute of Public Finance and the Danish Ministry of Interior and Health, 2015, chapter 1, with Richard Bird. "Financing Services and Infrastructure in Metropolitan Regions." In The Buzz in Cities: New Economic Thinking, edited by Shahid Yusuf, Washington, DC: The Growth Dialogue, 2014, chapter 7. 5 `PU "Metropolitan Public Finance: An Overview." In Financing Metropolitan Government in Developing Countries, edited by Roy W. Bahl, Johannes F. Linn, and Deborah L. Wetzel, Cambridge, Mass.: Lincoln Institute of Land Policy, 2013, ch. 6, with Richard Bird. "The Politics of the Property Tax." In A Primer on Property Tax Administration and Policy, First Edition, edited by William J. McCluskey, Gary C. Cornia and Lawrence C. Walters, John Wiley & Sons Ltd., 2013, ch.3. "Financing Large Cities and Metropolitan Areas." In IEB World Report on Fiscal Federalism, Barcelona, 2012. "The Property Tax ...In Theory and Practice." In IEB World Report on Fiscal Federalism, Barcelona, 2011. "Provincial -Local Fiscal Transfers in Canada: Provincial Control Trumps Local Accountability." In Kim, Junghun, Jorgen Lotz and Niels Jorgen Mau (eds.) General Grants versus Earmarked Grants: Theory and Practice. Korean Institute of Public Finance and the Danish Ministry of Interior and Health, 2010. "North America" In United Cities and Local Governments, The State of Local Government Finance: Are we ready to face the demand? 2nd Global Report on Decentralization and Local Democracy, Barcelona: United Cities and Local Governments, 2010, with William F. Fox. "Property Tax and Rural Local Finance." In Bahl, Roy, Jorge Martinez -Vazquez, and Joan Youngman (eds.) Making the Property Tax Work, Experiences in Developing and Transitional Economies, " Cambridge, Mass.: Lincoln Institute of and Policy, 2008, with Richard Bird. "Fiscal Aspects of Metropolitan Governance." In E. Rojas, J. Cuadrado-Roura, & J. M. Guell (Eds.), Governing the Metropolis: Principles and Cases, Washington, DC: Inter - American Development Bank, 2008 (with Richard Bird) "Taxing Land and Property in Emerging Economies: Raising Revenue ... And More." In Ingram, Gregory K. And Yu -Hung Hong (eds.) Land Policies and Their Outcomes, Proceedings of the 2006 Land Policy Conference, Cambridge, Mass.: Lincoln Institute of Land Policy, 2007, with Richard Bird. "Grants to Large Cities and Metropolitan Areas." In Boadway, Robin and Anwar Shah (eds.) Intergovernmental Fiscal Transfers: Principles and Practice, Washington, DC: The World Bank, 2007 I ` AFA "Fiscal Aspects of Alternative Methods of Governing Large Metropolitan Areas." In Bird, Richard M. and Francois Vaillancourt (eds.) Perspectives on Fiscal Federalism, Washington, DC: World Bank Institute, 2006 "Alternative Approaches to Taxing Land and Real Property." In Bird, Richard M. and Francois Vaillancourt (eds) Perspectives on Fiscal Federalism, Washington, DC: World Bank Institute, 2006 "Providing Public Services in Remote Areas." In Bird, Richard M. and Francois Vaillancourt (eds.) Perspectives on Fiscal Federalism, Washington, DC: World Bank Institute, 2006, with Harry Kitchen "Urban Governance Reform in Toronto: A Preliminary Assessment of Changes Made in the Late 1990s." In Razin, Eran and Patrick J. Smith (eds) Metropolitan Governing: Canadian Cases, Comparative Lessons, Jerusalem: The Hebrew University Mapes Press, 2006 (with Anne Golden) "Have Fiscal Issues Put Urban Affairs Back on the Policy Agenda?" In Andrew, Caroline, Katherine A. Graham, and Susan D. Phillips (eds). Urban Affairs: Back on the Policy Agenda, McGill -Queen's University Press, 2002 "Property Taxation." In Richard Stren and Maria Emilia Freire (eds). The Challenge of Urban Government, Washington, DC: World Bank Institute, 2001 Articles in Refereed Journals: "Sustainable Development and Municipalities: Getting the Prices Right," Canadian Public Policy, Volume 42, Issue supplement 1, 2016 (forthcoming), pp. 2015-24. "Local Taxes and Local Expenditures in Developing Countries: Strengthening the Wicksellian Connection," Public Administration and Development, Volume 34, No. 5, 2014, pp. 359-69, with Richard Bird "Does Municipal Amalgamation Strengthen the Financial Viability of Local Government? A Canadian Example," Public Finance and Management, Volume 13, 2013, with Richard Bird "An Approach to Metropolitan Governance and Finance," Environment and Planning: C Government and Policy, Volume 25, Number 5, 2007, with Richard M. Bird "Municipal Financing of Capital Infrastructure in North America," Journal ofProperty Tax Assessment and Administration, Volume 2, No. 1, 2005 7 iP1.13 "Special Report: New Finance Options for Municipal Governments." Canadian Tax Journal, Volume 51, Number 6, 2003 with Harry Kitchen "Land and Property Taxation Around the World: A Review" Journal ofProperty Tax Assessment and Administration, Vol. 7, No. 3, 2002, with Richard M. Bird "Property Tax Reform in Ontario: What Have We Learned?" Canadian Tax Journal, Vol. 50, No. 2, 2002 "A Preliminary Assessment of the New City of Toronto." Canadian Journal ofRegional Science, Vol. 23, No. 1, 2001 "Financing Urban Growth Through Development Charges." Canadian Tax Journal Vol. 39, Number 5, 1991, with R.M. Bird "Equalization: The Representative Tax System Revisited." Canadian Tax Journal July - August, 1990, with R.M. Bird "The Design of Intergovernmental Transfers: The Case of Colombia." Government and Policy Vol. 1, 1983, with R.M. Bird "The Taxation of Northern Allowances." Canadian Tax Journal Vol. 31, No. 5, September -October, 1983, with R.M. Bird "Local Response to Intergovernmental Fiscal Transfers: The Case of Colombia." Public Finance Vol. XXXVHI, No. 3, 1983, with R.M. Bird "Can Property Taxes be Reformed? Reflections on the Ontario Experience." Canadian Public Administration Vol. 24, No. 3, Fall 1981, with R.M. Bird "Local Fiscal Response to Intergovernmental Transfers. "_Review of Economics and Statistics Vol. LXH, No. 3, August, 1980 Other Articles (2000-2016): "Financing Canadian Cities in the 21" Century," Plan Canada, Volume 56, No. 2, Summer, 2016. "Financing Regional Public Transit in Ontario: The Case for Strengthening the Wicksellian Connection," Paper presented to the 2015 State of the Federation Conference, Queen's University, Kingston, Ontario on June 5, 2015 (with Richard Bird) iP40.1 "Decentralization and Gender Equity," Forum of Federations, Occasional Paper Series 14, 2014 (with Zachary Spicer and Makram Montacer) "Why Canadian Cities Need More Fiscal Autonomy," Public Sector Digest, Spring 2014 "The Spreading Suburb," ReNew Canada, March/April 2008. "Cities in Canadian Federalism," Policy Options, December 2007/January 2008, with Richard Bird "Canadian Matters: A Tribute to Richard Bird." Tax Notes International, February 26, 2007, with Francois Vaillancourt "What Can We Learn from Other Cities?" Dialogues, Canada West Foundation, Spring 2006 "Easing the Fiscal Restraints on Canadian Cities." Dialogues, Canada West Foundation, Spring 2005 "Assessing Municipal Amalgamation in Toronto, Canada: What Has it Achieved?" National Security and Defence, No. 11, Ukrainian Centre for Economic and Political Studies (Razumkov Centre), Kyiv, Ukraine, 2005 "Understanding the Evolution of Property Tax Policy." Focus on Canadian Municipal Assessment and Taxation, Vol. VI, Number 11/12, November/December 2000 Selected Other Reports and Studies (2001-2016): "International Comparison of Global City Financing, "A Report prepared for the London Finance Commission, October 2016. "More Tax Sources for Canada's Largest Cities: Why, What, and How?" IMFG Papers on Municipal Finance and Governance, No. 27, Toronto: University of Toronto, 2016 (with Harry Kitchen) "Improving Local Government in New South Wales: What are the Options?" Discussion paper for the Local Government NSW Finance Summit, 2016. "How to Reform the Property Tax: Lessons from around the World." IMFG Papers on Municipal Finance and Governance, No. 21, Toronto: University of Toronto, 2015 I W191 "Can GTA Municipalities Raise Property Taxes? An Analysis of Tax Competition and Revenue Hills" IMFG Papers on Municipal Finance and Governance, No. 20, Toronto: University of Toronto, 2015, with Almos Tassonyi and Richard Bird. "Is Toronto Fiscally Healthy: A Check-up on the City's Finances," Perspectives 7, Institute on Municipal Finance and Governance, Toronto, 2014 (with Andre Cote) "Innovative Governance Approaches in Metropolitan Areas of Developing Countries," Paper presented at UN Habitat Global Expert Group Meeting on Urban Development Financing: The Challenges of Local Governments in Developing Countries, Barcelona, 2014. "Comparative Urban Governance," Report prepared for Foresight, UK Department for Business Innovation and Skills, London, 2014, with Andre Cote "Merging Municipalities: Is Bigger Better?" IMFG Papers on Municipal Finance and Governance, No. 14, Toronto: University of Toronto, 2013 "Municipal Finance and Governance of Ulaanbaatar: Special Status for the Capital City," Report prepared for the Asian Development Bank, January 2013 "Assessment Limits for Ontario: Could We Live with the Consequences?" a paper prepared for the Association of Municipalities of Ontario, 2010. "Governing Metropolitan Areas: An International Perspective on Single -Tier Cities," a paper prepared by Enid Slack for the South African Municipal Demarcation Board, 2009 "Property Tax Incentives and Economic Development: A Review of the Literature and Implications for Toronto," a report prepared for the Toronto Office Coalition, 2009 "Managing the Coordination of Service Delivery in Metropolitan Cities: The Role of Metropolitan Governance," World Bank Policy Research Paper No. 4317, August 2007 "The Role of the Property Tax in Financing Rural Local Governments in Developing Countries," TTP Paper 0608, International Tax Program, Rotman School of Management, University of Toronto, December 2006, with Richard M. Bird "The Impact of Municipal Finance and Governance on Urban Sprawl," Paper presented to the International Joint Commission, Chicago, Illinois, September 26, 2006. 10 131 "Large Cities under Stress: Challenges and Opportunities." A report prepared for the External Advisory Committee on Cities and Communities, Ottawa, 2006, with Larry Bourne and Heath Priston "Fiscal Imbalance: The Case for Cities." A report prepared for the Federation of Canadian Municipalities, Toronto, June 2006 "Trends in Public Finance in Canada," A report prepared for the Federation of Canadian Municipalities, Toronto, June 2006, with Harry Kitchen "Cities in Canadian Federalism," A paper prepared for the Conference on Fiscal Relations and Fiscal Conditions sponsored by the Department of Economics and the Fiscal Research Center of the Andrew Young School of Policy Studies, Georgia State University, Atlanta, April 20-21, 2006, with Richard M. Bird "Easing the Fiscal Constraints: New Revenue Tools in the City of Toronto Act," Paper prepared for the Institute on Municipal Finance and Governance, University of Toronto, February 21, 2005 "Models of Government Structure at the Local Level," Working Paper 2004(4), Institute for Intergovernmental Relations, Queen's University, December 2004 "Revenue Sharing Options for Canada's Hub Cities," Report prepared for the meeting of the hub city mayors, Toronto, September 2004 "The Fiscal Sustainability of the Greater Toronto Area," Report prepared for the Neptis Foundation, Toronto, February 2004, with Richard Bird "Municipal Funding for Recreation," A report prepared for the Laidlaw Foundation, March 2003 "Vibrant Cities and City -Regions: Responding to Emerging Challenges," Paper prepared for the Panel on the Role of Government, August 2003, with Larry Bourne and Meric Gertler "Small, Rural, and Remote Communities: The Anatomy of Risk," Paper prepared for the Panel on the Role of Government, August 2003, with Larry Bourne and Meric Gertler "Are Ontario Cities at a Competitive Disadvantage Compared to U.S. Cities? A Comparison of Responsibilities and Revenues in Selected Cities," Report prepared for the Institute for Competitiveness and Prosperity, June 2003 11 119% "Intergovernmental Fiscal Relations and Canadian Municipalities: Current Situation and Prospects," Report to the Federation of Canadian Municipalities, May 2002 "Providing Public Services in Remote Areas," A report prepared for the World Bank Institute, with Harry Kitchen, December 2001 "Taxation of Railway Rights -of -Way in Ontario," Report prepared for the Railway Association of Canada, December 2001 "Alternative Approaches to Taxing Land and Real Property." Report prepared for the World Bank Institute, October 2001 "Fiscal Aspects of Alternative Methods of Governing Large Metropolitan Areas," Report prepared for the World Bank Institute, October 2001 "Options for Fiscal Tools in Support of Urban Sustainability," Report prepared for the National Round Table on the Environment and the Economy, October 2001, with Harry Kitchen "A Perspective on Who Does What in the GTA (and How it Has Changed since 1998)," Report prepared for the Neptis Foundation, July 2001 "Financing Water Infrastructure," Report prepared for the Walkerton Inquiry, April 2001, with Michael Fortin, Mike Loudon, Harry Kitchen, and Strategic Alternatives "Property Taxes in Toronto: A National and International Comparison," Report prepared for the City of Toronto, February 2001, with Harry Kitchen Selected International Presentations (2001-2016): Improving Local Government Revenue in New South Wales: What are the Options? Presentation to Local Government New South Wales Finance Summit, Sydney, Australia, August 2016. Finance and Governance in Metropolitan Areas: Observations from International Experience. Presentation to University of Glasgow/Policy Scotland, November 2015. Governance and Finance of Large Metropolitan Areas in Federal Countries. Presentation to International Seminar on Metropolitan Governance, Curitiba, Brazil, October 2015. The Political Economy ofProperty Tax Reform. Presentation to Workshop on Modernizing Property Taxation in CEE Countries, Ljubljana, Slovenia, October 2015. 12 119191 Financing Local Governments in the 21" Century: Going Back to First Principles. Presentation by video conference to Local Government New South Wales, Sydney, Australia, August 2015. Financing Metropolitan Cities: Understanding the Need for Different Approaches and ,Strategies. Presentation to Conference on Sustainable Strategies for Local Revenue Mobilization sponsored by the International Property Tax Institute, RICS, and the Lincoln Institute of Land Policy, Brasilia, March 2015 Governance and Finance of Large Metropolitan Areas: Which Institutional Setting is Needed to Secure Metropolitan Economic Growth? Presentation to 5th Halle Forum on Urban Economic Growth, Halle Institute for Economic Research, Halle, Germany, 2014 Own -Source Revenues for Metropolitan Cities, Presentation to Seminario internacional sobre alternativas de financiamiento de ciudades, Bogota, Colombia, 2014 Innovative Governance Approaches in Metropolitan Areas in Developing Countries, Presentation to UN Habitat Global Expert Group Meeting on Urban Development Financing: The Challenge of Local Governments in Developing Countries, Barcelona, 2014 Gender Equity and Decentralization, Presentation to Inter -Regional Dialogue on Local Governance and Gender in Decentralizing and Transitioning States, sponsored by the Forum of Federations and funded by the Government of Canada, Tunis, December 2013 Why Value -Based Property Taxation? Presentation to International Property Tax Institute, Durban, South Africa, 2013 Property Tax Reform in Developing Countries, Presentation to the Fourth IMF -Japan High -Level Tax Conference for Asian Countries, Tokyo, Japan, 2013 Municipal Mergers: Is Bigger Better? Presentation to Government Institute for Economic Research (VATT), Helsinki, Finland, 2012 Paying for Local Government Services: Old and New Approaches, Presentation to International Property Tax Institute, Sao Paulo, 2012 Governance ofLarge Metropolitan Areas in Federal Countries, Presentation to Senate Commission on Local Government, Mexico City, 2011 Infrastructure Planning and Financing: An Overview. Presentation to the Workshop on Governance of Metropolitan Regions in Federal Systems, European Union Committee of the Regions, Brussels, 2011 The Property Tax ... in Theory and Practice, Presentation to the 6th Symposium on Fiscal Federalism on Financing Local Governments, Barcelona, 2010 13 D011! Financing Large Cities and Metropolitan Areas, Presentation to the 6th Symposium on Fiscal Federalism on Financing Local Governments, Barcelona, 2010 OECD Experience on Municipal Finance under Federalism: Implications for India, Presentation to an International Roundtable on India Municipal Finance Study, Korea Institute of Public Finance, Seoul, May 2010 Options for Mobilizing Local Revenue, Presentation to the IPTI 13th Annual International Conference in Adelaide, Australia, April 2010 Metropolitan Governance in Canada: A Tale of Two Cities, Presentation to International Roundtable on Metropolitan Governance, Sydney, Australia, 2010 Formulating Property Tax Strategies: Local Autonomy and Taxation, Presentation to International Property Tax Institute Conference, Warsaw, Poland, 2009 Governing Metropolitan Areas: An International Perspective on Single -Tier Cities, Presentation to the Municipal Demarcation Board, Johannesburg, South Africa, 2009 Financing Municipal Services and Infrastructure in Canada, Presentation to the Eko Akete Summit IV, in Lagos, Nigeria, 2008 Metropolitan Governance Experiences, Presentation to the National Institute of Public Finance and Policy, Delhi, India, 2008 Mobilization of Local Revenues, Presentation to the International Property Tax Institute Conference, Vilnius, Lithuania, 2007 Provincial -Municipal Transfers in Canada, Presentation to a Workshop on Fiscal Transfer Payments organized by the Budget Affairs Commission of the Standing Committee of the National People's Congress of China and the Canadian Parliamentary Centre, Beijing, China, 2007 International Perspectives on Local Government: Powers, Revenues and Governance, Presentation to workshop on "Kiev: A Path to Sustainable Development," Kiev, Ukraine, 2006 Financing Local Government Capital Investment and The Role of Local Government in Regional/Local Economic Development, Presentations to the International Workshop on Local Public Finance and Governance, Hohhot, Inner Mongolia, China, 2005 Policy Options for Taxing Real Property, Presentation to the International Property Tax Institute Conference, Prague, Czech Republic, 2005 14 `19191 Municipal Financing of Capital Infrastructure in North America, Presentation to the International Property Tax Institute Conference, Guadalajara, Mexico, 2004 Land Taxation, Presentation to World Bank Regional Workshop on Land Issues in Central and Eastern Europe, Budapest, Hungary, 2002 Land Taxation, Presentation to World Bank Regional Workshop on Land Issues in Latin America and the Caribbean, Pachuca, Mexico, 2002 Property Taxes, Presentation to World Bank Institute Course on the Challenge of Urban Government, Toronto, Canada, 2001 15 A E: A RE E EP O E C RR C Harry Milton Kitchen AE 9 Boothia Place Peterborough, Ontario, CANADA K9H 6Y3 705-745-7203 Email: hkitchengtrentu.ca C E P: Canadian E CA O : C RRE PO O A EO R Honours B.A., McMaster University, 1965 M.A., McMaster University, 1966 Professor Emeritus Department of Economics Trent University Peterborough, Ontario K9J 7B8 APPO E A AR May 1, 1942 February 2013 Awarded a Queens Diamond Jubilee medal for research contributions to municipal finance and governance (awarded through the Federation of Canadian Municipalities). August 2000 Appointed to the Urban Finance Advisory Committee of the Canada West Foundation, Calgary Dec. '99 - April '00 Appointed Commissioner of the Victoria County Restructuring Commission Jan. 1999 to June 2005 Member of the editorial board of the Canadian Tax Journal July 1996 to 2001 Appointed to the Advisory Committee on Service Statistics, Statistics Canada, Ottawa, Canada. June 1996 Appointed to the Advisory Board of the Local Government Studies Program, University of Victoria, Victoria, British Columbia, Canada. 1 `RYA Sept - Dec 1997 Appointed to the Audit Advisory Committee on the GST - Municipal Sector, Office of the Auditor General of Canada, Ottawa, Canada. Sept. 1995 - Jan. 96 Chaired the Halton Regional Review - drafted a report reviewing the governance structure for regional government in the Region of Halton, Ontario, Canada. June 95 - Sept. 95 Appointed as Research and Policy Director for the Greater Toronto Area Task Force. Nov. 1991 Appointed to the Economic Council of Canada's Advisory Committee on Government and Competitiveness, Ottawa, Ontario. Feb 91 - May 91 Awarded a Visiting University Fellowship in the Public Policy Group of the Faculty of Commerce and Administration, Victoria University of Wellington, Wellington, New Zealand. Mar 88 - Mar 89 Appointed Chair of the Niagara Region Review Commission - produced a report on Regional Government in Niagara, Ontario, Canada. May 89 - March 90 Appointed to the Advisory Committee to The Minister of Municipal Affairs on Provincial -Municipal Financing Matters, Ontario, Canada (known as the Hoperoft Committee). LIST OF RESEARCH/CONSULTING OF RELEVANCE TO LOCAL, PROVINCIAL AND FEDERAL GOVERNMENTS: A. Books: 1. FINANCING EDUCATION AND TRAINING IN CANADA, Second Edition, co- authored with Douglas Auld, Canadian Tax Foundation, Toronto, Ontario, 2006, 150 pages 2. MUNICIPAL REVENUE AND EXPENDITURE ISSUES IN CANADA, Canadian Tax Foundation, Toronto, 2002, 350 pages. CANADIAN TAX POLICY, Third Edition, co-authored with Robin Boadway, Canadian Tax Foundation, Toronto, 1999, 504 pages. 2 138 4. FINANCING ED UCA TION AND TRAINING IN CANADA, co-authored with Douglas Auld, Canadian Tax Foundation, Toronto, Ontario, June 1995. 5. PROPERTY TAXATION IN CANADA, Canadian Tax Foundation, Toronto, Ontario, 1992, 152 pages. 6. REPORT AND RECOMMENDATIONS: A REVIEW OF REGIONAL GOVERNMENT INNIAGARA, Queen's Printer for Ontario, Toronto, October 1989, 296 pages. 7. THE SUPPLY OF GOVERNMENT SERVICES, co-authored with Dr. Douglas Auld, The Fraser Institute, Vancouver, British Columbia, 1988, 123 pages. 8. LOCAL GOVERNMENT FINANCE IN CANADA, Canadian Tax Foundation, Toronto, Ontario, 1984, 495 pages. 9. CANADIAN TAX POLICY, Second Edition, Canadian Tax Foundation, Toronto, Ontario, 1984, co-authored with Robin Boadway, 390 pages. 10. CANADIAN TAX POLICY, Canadian Tax Foundation, Toronto, Ontario, 1980, co- authored with Robin Boadway, 305 pages. B. Articles/Papers/Monographs 1. "New Tax Sources for Canada's Largest Cities" co-authored with Enid Slack, published in MFG Perspectives Series, Number 15, fall 2016, University of Toronto: available at http://munkschool.utoronto.ca/imfg/resources/ 2. "More Tax Sources for Canada's Largest Cities: Why, What, and How?" co-authored with Enid Slack. Published in the IMFG Papers on Municipal Finance and Governance Series, No. 27, June 2016, University of Toronto: available at http : //munks chool. utoronto. ca/imfg/res ources/ 3. "Bringing sustainability to Ontario's water systems: A quarter-century of progress, with much left to do", a study for the Ontario Sewer and Watermain Construction Association, co-authored with Michael Fenn, May 2016, available at www.OSWCA.org. 4. "Is `Charter -City Status' A Solution for Financing City Services in Canada or Is That A Myth?", The School of Public Policy, SSP Research Papers, University of Calgary, Vol. 9, Issue 2, January 2016. 5. "It is Time to Increase the Provincial Gas Tax", Public Sector Digest, Fall 2015, pp 29-31. 3 139 6. "A Case for Increasing Provincial Fuel Taxes (on a temporary basis)", a report for the Residential and Civil Construction Alliance of Ontario, July 2015, available at www.rccao.com 7. "No Seniors' Specials: Financing Municipal Services in Aging Communities", Institute for Research on Public Policy (IRPP), Montreal, No. 51, February 2015. 8. "Taxing Motor Gas and Diesel Fuel in the GTHA. Will This Generate Sufficient Revenue?" a report for the Residential and Civil Construction Alliance of Ontario, June 2014, available at www.rccao.com 9. "Financing City Services: Part I: Operating Expenditures" a report for the Manning Foundation for Democratic Education, Calgary, October 10, 2013. Available at htlp://www.manningfoundation.org/our-worlc 10. "Financing City Services: Part 11: Capital Expenditures" a report for the Manning Foundation for Democratic Education, Calgary, October 10, 2013. Available at htlp://www.manningfoundation.org/our-worlc 11. "Financing Roads and Public Transit in the Greater Toronto and Hamilton Area", a report for the Residential and Civil Construction Alliance of Ontario, c -authored with Robin Lindsey, January 15, 2013, available at www.rccao.com 12. "Property Taxes and Competitiveness in British Columbia", a report prepared for the BC Expert Panel on Business Tax Competitiveness, May 2012, co-authored with Enid Slack, available at www.fin.gov.bc.ca/docs/expert_panel—submissions/Business%20Property%2OTaxCo mpetitiveness%20Report.pdf 13. "Ontario's Reassessment Cycle and Phase -In: A Critical Examination", Instil -News, Institute of Municipal Assessors, January 2009, pp. 4-7. 14. "Tax and Spend: Improving the efficiency and accountability of taxation in FIRM", completed for the Atlantic Institute for Market Studies (Halifax), February, 2008, 32 pages — available at www.aims.ca 15. "Financing Public Transit and Transportation in the Greater Toronto Area and Hamilton: Future Initiatives", a report completed for the Residential and Civil Construction Alliance of Ontario (Toronto), January 2008, 75 pages - available at www.rccao.com 16. "Financing Water and Sewer Systems in the GTA: What Should Be Done?" a report prepared for the Residential and Civil Construction Alliance of Ontario, July 2007, available at www.rccao.com 4 140 17. "Restructuring the Canadian Federation: Lessons for Other Countries", co-authored with Robin Boadway and Jean -Francois Tremblay, a paper prepared for the International Collaboration Projects Conference organized by the Economic and Social Research Institute (Cabinet Office, Japan), Tokyo, Japan, March 12, 2007, available at htlp://www.esri.go.ip/ip/worlcshop/070706/09_ 01_Ol.pdf 18. "A State of disrepair: How to Fix the Financing of Municipal Infrastructure in Canada", Commentary C.D. Howe Institute, Toronto, December 2006, 22 pages, available at htlp://www.cdhowe.org/pdf/commentary 241.pdf 19. "Municipal Infrastructure Financing: A Prescription for the Future', a paper prepared for Infrastructure Canada, Ottawa, February 2006 - available at htlp://www.trentu.ca/economics/WorlcingPUer/Kitchen_060206.pdf 20. "Property Taxation: Issues in Implementation", a paper prepared for the Consortium for Economic Policy Research and Advice (CEPRA), Association of Universities and Colleges of Canada, March 2005, 37 pages — available at www.iigr.ca/iigr.php/site/publication_detail?publication=361 21. "Local Taxation in Selected Countries: A Comparative Examination", a paper prepared for the Consortium for Economic Policy Research and Advice (CEPRA), Association of Universities and Colleges of Canada, December, 2004, 45 pages — available at www.ii _ rg ca/iigr.php/site/publication_detail?publication=347 22. "Financing City Services: A Prescription for the Future ", a paper in the AIMS `Urban Future Series', Atlantic Institute for Market Studies, September 2004, (Halifax, Nova Scotia) 48 pages — available at www.aims.ca 23. "Financing Canadian Cities in the Future?" a paper prepared for the City Futures Conference, Chicago, May 21, 2004, 18 pages — available at www.uic.edu/cUpa/cityfutures/program.html#papers 24. "Special Study: New Finance Options for Municipal Governments", Canadian Tax Journal, Vol. 51, No. 6, 2003, pp. 2215-2275 (co-authored with Enid Slack). 25. "Physical Infrastructure and Financing", research paper 44 for the Panel on the Role of government in Ontario, available at htlp://www.law- lib.utoronto.ca/investing/index.htm, December 4, 2003, 93 pages. 26. "Canadian Municipalities: Fiscal Trends and Sustainability", Canadian Tax Journal, Vol. 50, No. 1, 2002, pp. 156-180. 27. "Municipal Finance in a New Fiscal Environment", Commentary in the Urban Paper Series, C.D. Howe Institute, Toronto, November 2000, 24 pages. 28. "Personal Income Tax Reform in a Broader Context", Canadian Tax Journal, Vol. 47, No. 3, 1999, pp. 566-602, co-authored with Robin Boadway. 29. "Municipal Restructuring: Will it Lead to Cost Savings?", in Cordillera Institute Journal, February 1996, pp. 15-17. 30. "The Infrastructure Works Program: Some Economic Concerns", in Policy Options, volume 16, No. 1, January -February, 1995, pp. 16-18. 31. "Urban Transit Provision in Ontario: A Public/Private Sector Cost comparison", in Public Finance Quarterly, volume 20, Number 1, January 1992, pp. 114-128. 32. "The Federal Grants -in -Lieu Program: An Assessment", co-authored with Francois Vaillaincourt, University of Montreal, Canadian Tax Journal, Volume 38, No. 4, July -August 1990, pp. 928-936. 33. "Property Taxation as a Tax on Wealth: Some New Evidence", Canadian Tax Journal, Vol. 35, No. 4, July -August, 1987, pp. 953-963. 34. "Municipal Income Taxation: A Revenue Alternative?", Canadian Tax Journal, Vol. 30, No. September -October 1982, pp. 781-786. 35. "Property Taxation: Overutilized or Underutilized?" Canadian Tax Journal, Vol. 30 No. 4, July -August 1982, pp. 610-617. G Chapters in Books or Conference Reports (since the mid -eighties): 1. "A Fiscal Federalism Framework for Financing Infrastructure" in State of the Federation, 2015, Institute of Intergovernmental Relations, Queen's University, Kingston, forthcoming, co-authored with Robin Boadway. 2. "Property Tax: A Situation Analysis and Overview", in A Primer on Property Tax Administration and Policy, First Edition, edited by William J. McCluskey, Gary C. Cornia and Lawrence C. Walters, John Wiley & Sons Ltd., 2013, ch. 1. 3. "Canada: Governance and Finance of the Greater Toronto Area and Metro Vancouver" chapter 3 in Finance and Governance of Metropolitan Areas in Federal Systems, edited by Enid Slack and Rupak Chattopadhyay, Oxford University Press, 2013. 4. "Municipal Taxes and User Fees" (co-authored with Almos Tassonyi), Tax Policy in Canada, edited by Heather Kerr, Ken McKenzie and Jack Mintz, (Canadian Tax Foundation, Toronto, 2012), ch. 9. 5. "International Experience with Municipal Reform", in Monitoring of the 6 142 Implementation of Municipal Reform, Consortium for Economic Policy Research and Advice (Moscow, 2006), ch. 5, pp. 324-374. 6. "International Experience with Delivering Municipal Services", in Monitoring of the Implementation of Municipal Reform, Consortium for Economic Policy Research and Advice (Moscow, 2006), ch. 6, pp. 375-423. 7. "Providing Public Services in Remote Areas" (co-authored with Enid Slack), in Perspectives on Fiscal Federalism, edited by Richard M. Bird and Francois Vaillancourt, World Bank Institute (Washington, D.C.; 2006), ch. 7, pp. 123-140. 8. "Local Government Enterprises", in Perspectives on Fiscal Federalism, edited by Richard M. Bird and Francois Vaillancourt, World Bank Institute (Washington, D.C.; 2006), ch. 8, pp. 141-174. 9. "Grants to smaller Urban Areas", in The Theory and Practice of Intergovernmental Grants", edited by Robin Boadway and Anwar Shah, the World Bank Institute, (Washington, D.C., 2006), ch. 17. pp. 483-510. 10. "Local Taxation in Selected Countries: A Comparative Examination", in Problems of Reforming Local Self -Governance, edited by N. Glavatskaya, K. Mezentseva, and S. Serianova, (Moscow: Consortium for Economic Policy Research and Advice, 2005), ch. 10, pp. 322-364. 11. "Property Taxation: Issues in Implementation", in Problems of Reforming Local Self - Governance, edited by N. Glavatskaya, K. Mezentseva, and S. Serianova, (Moscow: Consortium for Economic Policy Research and Advice, 2005), ch. 12, pp. 387-420. 12. "Local and Metropolitan Finance", in Local Public Finance and Governance, edited by Anwar Shah and Chunli Shen, (Washington: D.C., published for the World Bank by CITIC Publishing House, 2005), pp. 134-175. 13. "Financing Local Government Capital Investment", in Local Public Finance and Governance, edited by Anwar Shah and Chunli Shen, (Washington: D.C., published for the World Bank by CITIC Publishing House, 2005), pp. 296-326. 14. "Delivering Local/Municipal Services", in Local Public Finance and Governance, edited by Anwar Shah and Chunli Shen, (Washington: D.C., published for the World Bank by CITIC Publishing House, 2005), pp. 338-369. 15. "Delivering Local/Municipal Services" in Public Services Delivery, edited by Anwar Shah, (Washington: D.C. The World Bank, 2005), chapter 5, pp. 117-152. 16. "Financing Cities and Fiscal Sustainability" in Paying for Cities: The Search for Sustainable Municipal Revenues, edited by Paul Boothe, (Edmonton: Institute for Public Economics, University of Alberta, 2003) pp. 19-36. 7 143 17. "Municipalities: Status and Responsibilities, Budgeting and Accounting", in Analysis of Revenues and Expenses of Local Budgets, edited by N. Glavatskaya, Institute for the Economy in Transition, Moscow, Russia, 2003, at 146-172. 18. "Provinces and Municipalities, Universities, Schools and Hospitals: Recent Trends and Funding Issues" in Canada: The State of the Federation 199912000, edited by Harvey Lazar, McGill -Queen's University Press, Kingston, 2000, pp. 295-336 19. "Pricing of Local Government Services" in Urban Government and Finance: A Question of Who Does What, edited by Paul Hobson and France St -Hilaire, Institute for Research on Public Policy, Montreal, Quebec, 1997, pp. 135-170. 20. "Efficient Pricing of Local Government Services" in Competitiveness and Pricing in the Public Sector, edited by Ronald W. Crowley, School of Policy Studies, Queen's University, Kingston, Ontario, 1993, pp. 151-156. 21. "Efficiency of Delivering Local Government Services Under Alternative Organization Modes: Summary", in Competitiveness and Delivery of Public Services, edited by Ronald W. Crowley, School of Policy Studies, Queen's University, Kingston, Ontario, 1993, pp. 115-118. 22. "Canada", in The Determination of the Tax Base for Real Property, edited by the International Fiscal Association, Kluwer Law and taxation Publishers, Deventer, Netherlands, 1991, pp. 215-233. 23. "Ontario: Provincial Public Finances", in Provincial Public Finances: Provincial Surveys, edited by Melville McMillan, Canadian Tax Paper No. 91, Volume 1, Canadian Tax Foundation, Toronto, Ontario, February 1991, pp. 160-183. 24. "Urban Transportation Policy", in Urban Policy Issues: Canadian Perspectives, edited by R. Loreto and T. Price, McClelland and Stewart Inc., 1990, pp. 107-123. 25. "The Local Government Tax System: Lessons from Carter?", in The Quest for Tax Reform: The Royal Commission on Taxation Twenty Years Later, edited by Neil Brooks, Carswell, Toronto, 1988, pp. 329-339. 26. Chapter 8 on "Canada" (pp. 341-402), in Comparative Tax Systems: Europe, Canada and Japan, edited by Joseph A. Pechman, Tax Analysts, Arlington, Virginia, 1987. 27. "Local Government and Canadian Federalism" in Intergovernmental Relations, Richard Simeon, Research Co-ordinator, Vol. 63, of the Royal Commission on the Economic Union and Development Prospects for Canada, University of Toronto Press, 1985, pp. 215-261, co-authored with Melville McMillan, University of Alberta. 8 144 D. Papers/Reports/Studies Commissioned (since the mid -eighties) "Municipal Property Taxation in Nova Scotia", prepared for the Property Valuation Services Corporation, the Union of Nova Scotia Municipalities and the Association of Municipal Administrators, April 2014, co-authored with Enid Slack. Available at www.pvsc.ca/en/home/partners/municipal-property-taxation-in-nova-scofa.aspx 2 "Meaning, Measuring and Interpreting Ability to Pay in Municipal Finance", a report prepared for the Corporation of the City of London, Ontario, February, 2014. "Canadian Municipalities and the Recent Recession: What Have We Learned?" April 2013, available at www.trentu.ca/economics/papers.php 4 "Sustainable Funding for Large Urban Municipalities", a report prepared for the Large Urban Mayors' Caucus of Ontario (LUMCO), March 2013, 97 pages. "Form Should Follow Function: A Municipal Governance Structure for Abbotsford" a discussion paper prepared for the City of Abbotsford, June, 2011, 26 pages. 6 "Calculation of a Capital Cost Charge for Fire, Parks and Recreation, Library and Growth -Related Studies in the Halifax Regional Municipality", a report completed for the Halifax Regional Municipality, May, 2011, 64 pages (co-authored with Enid Slack). 7 "Property Taxes in Metro Vancouver and Other Regions of Canada", a report prepared for Translink, May, 2011 (co-authored with Enid Slack), 32 pages. 8 "Economic and Financial Impact Analysis of Cameco in Port Hope and Northumberland County:" a report prepared for Camceo, Port Hope, November 2, 2010, 41 pages 9 "Principles and Best Practices for Funding, Financing, and Cost Sharing Metro Vancouver's Municipal Services", a discussion paper completed for Metro Vancouver, May 16, 2010, 182 pages. 10 "Establishing the Appropriate Base for Apportioning the Costs of Social Services, Social Housing, and Land Ambulance Across the City of Guelph and County of Wellington", a report prepared for the City of Guelph, September 8, 2009, 35 pages. 11 "Options for Financing Services and Infrastructure in the City of Saint John", a report prepared for the City of Saint John June 2009 (co-authored with Enid Slack), 47 pages. 12 Provincial and Federal Government Revenue Generated in York Region', a report prepared for the Regional Municipality of York, October 23, 2008, 21 pages. 9 145 13 "A Comparative Analysis of Municipal Spending and Property Taxation in Selected Municipalities in Peterborough and Hastings Counties", a report prepared for the Municipality of Havelock -Belmont -Methuen, July 24, 2008, 33 pages. 14 "Economic and Financial Impact Analysis of The Bruce Power Generation Facility in Kincardine", a report completed for Golder Associates, Mississauga, November 2007, 82 pages. 15 "Economic and Financial Impact Analysis of A Potential Nuclear Power Generation Facility in the Nanticoke Area", a report completed for Haldimand County Council, October, 2007, 27 pages. 16 "Comparative Review of Municipal and Education Financing Systems", a report completed for the Regional Municipality of Peel, August 2007, 44 pages. 17 "Roles, Responsibilities, Resources, and Relationships", a paper prepared for the Provincial and Territorial Municipal Associations in Canada, co-authored with Enid slack, Melville McMillan, and Francois Vaillancourt, June 15, 2007. 18 "Infrastructure Charges Study", a study prepared for the Regional Municipality of Halifax (co-authored with Enid Slack and SGE Acres, Inc.), September 2006, 60 pages. 19 "Economic and Financial Impact Analysis of Cameco and Zircatec in Port Hope and Northumberland County", a paper prepared for Cameco, Port Hope, July 21, 2006, 37 pages. 20 "Trends in Public Finance in Canada", co-authored with Enid slack, a paper prepared for the Federation of Canadian Municipalities, May 24, 2006, 15 pages. 21 "Municipal Infrastructure Financing: A Prescription for the Future", a paper prepared for Infrastructure Canada, Feb. 6, 2006, 98 pages. 22 "International Experience with Municipal Reform", a paper prepared for the Consortium for Economic Policy Research and Advice (CEPRA), Association of Universities and Colleges of Canada, December, August 23, 2005, 48 pages. 23 "International Experience with Delivering Municipal Services", a paper prepared for the Consortium for Economic Policy Research and Advice (LEPRA), Association of Universities and Colleges of Canada, December, June 29, 2005, 48 pages. 24 "Financing Local Government Operating and Capital Spending: What May Be Learned from International Experience", a paper prepared for a World Bank Institute (Washington, D.C.) seminar on "Local Governance in Kyrgyz Republic: Priorities and Approaches", September 2004, 57 pages. 10 146 25 "Local and Metropolitan Finance", a paper prepared for the World Bank Institute (Washington, D.C.) and used in an International Seminar on Local Public finance and Governance, Dali, China, July 2004, 45 pages. 26 "Delivering Local/Municipal Services", a paper prepared for the World Bank Institute (Washington, D.C.) used in i) an International Seminar on Local Public finance and Governance, Dali, China, July 2004; and ii) a seminar on "Local Governance in Kyrgyz Republic: Priorities and Approaches", September 2004, 31 pages. 27 "Financing Local Government Capital Investment", a paper prepared for the World Bank Institute (Washington, D.C.) and used in an International Seminar on Local Public finance and Governance, Dali, China, July 2004, 33 pages. 28 "Expenditure Responsibilities, Finance, Structure, and Service Delivery in Municipal Governments in Canada", a paper prepared for a Russian Study Tour on Municipal Government, June 19, 2004. 29 "Issues of Relevance for Property Taxation and Equalization", a paper prepared for the Federal -Provincial Equalization branch of Department of Finance, Ottawa, June 27, 2003. 30 "Economic Impact Analysis", a workbook for EDCO, Ontario's Economic Development Network, December 2002 31 "The Consortium for Economic Policy Research and Advice (CEPRA) on Research Activities: In Support of the `Concept of Government Budget Expenditures Policy"', with Barry Carin, David Good and Harry Swain, for a joint Russian -Canadian government funded project, November 2002, 109 pages. 32 "Cities and Their Fiscal Role in the New Economy", a paper prepared for the `Community, University, Research Consortium', Kitchener, June 25, 2002, 19 pages. 33 "Financing Municipal Infrastructure in Ontario", a report prepared for the Construction Workers Union, Local 183, Toronto, June, 2002, 26 pages. 34 "Municipal Spending and Finance: Recent Trends and A Prescription for the Future", a paper prepared for the Federation of Canadian Municipalities, May 7, 2002, 25 pages. 35 "Municipal Structure and Restructuring", a paper prepared for the City of Fort St. John, British Columbia, April 9, 2002, 41 pages. 11 147 36 "Options for Fiscal Tools in Support of Urban Sustainability", co-authored with Enid Slack, a paper prepared for the National Round Table on the Environment and the Economy, October 25, 2001. 37 "Property Taxes in Toronto: A National and International Comparison" (co-authored with Enid Slack), a report prepared for the Finance Department, City of Toronto, February 7, 2001 38 "Models of Decision -Making and Collaboration (for Local Government) in Federalist Systems", a paper prepared for the Ontario Ministry of Intergovernmental Affairs, Federal/Provincial/ Local Linkages, Toronto, February 6, 2001. 39 "Estimated Financial Impact of the Potential Separation of The Township of Georgian Bay from the District of Muskoka: An Alternative to the Financial Analysis Accompanying The Restructuring Proposal for the Townships of The Archipelago and Georgian Bay", a report prepared for the District of Muskoka, Bracebridge, January 24, 2001. 40 "Municipal Unconditional Grant and Governance Models: A Review and Evaluation", a report prepared for the Ontario Ministry of Finance, Ontario, August 30, 2000. 41 "Options for Restructuring Municipal Government in Victoria County: A Draft Report", a report released by the Victoria County Restructuring Commission, February 7, 2000. "Municipal Government for Victoria County: A New Beginning — final report and Order", a report released by the Victoria County Restructuring Commission, April 19, 2000. 42 "Municipal Government in Ottawa -Carleton: A Proposal for the Millennium" a paper prepared for the Regional Municipality of Ottawa -Carleton, October 19, 1999 and included in the Region's submission to the Special Advisor for municipal restructuring. 43 "Municipalities: Service Responsibilities, Funding Issues and Governing Structure" a paper prepared for the Regional Municipality of Ottawa -Carleton, April 30, 1999 and included in the Region's submission to the Special Advisor for municipal restructuring. 44 "Public Sector Data: Measurement, Sources, Analysis and Applications", a paper prepared for the Office of Constitutional Affairs and Federal -Provincial Relations, Ministry of Intergovernmental Affairs, Province of Ontario, Toronto, June 14, 1999. 45 "Federal -Provincial Fiscal Arrangements: The Current Situation and Some Options", a paper prepared for the Office of Constitutional Affairs and Federal -Provincial Relations, Ministry of Intergovernmental Affairs, Province of Ontario, Toronto, June 14, 1999. 12 148 46 "Restructuring Municipal Government in the Greater Toronto Area", a report prepared for the City of Burlington, January 3, 1999. 47 "The Property Tax Apportionment of County -Wide Costs: Problems with the Current Apportionment Ratios and A Solution", a report prepared for the Corporation of the Township of Brighton, March 5, 1998. 48 "County of Renfrew Municipal Governance Study", a restructuring study prepared for the County of Renfrew, February 26, 1998. 49 Municipal Finance Guidelines for Thailand: Principles and Best Practice, John Deutsch Institute for the Study of Economic Policy, Queens University, Kingston, September 1997, 46 pages. 50 "Wellington County Restructuring Study", prepared for the County of Wellington Restructuring Committee, September 18, 1997. 51 "Peterborough County/City Municipal Review", prepared for the Joint Restructuring Committee of the City and County of Peterborough, co-authored with W.D. Armstrong, May 1, 1997. 52 "Responsibility for Services in the Region of Waterloo', prepared for The Working Group on Local Government Reform, Regional Municipality of Waterloo, June 1996, 77 pages. 53 "Greater Sudbury Area Municipality Political Representation Strategy for a One -Tier Municipality: The Options", (co-authored with Torben Drewes) prepared for the Regional Municipality of Sudbury, May 1996, 25 pages. 54 "Regional Municipality of Sudbury: A Two -Tier Political Representation Model", (co-authored with Torben Drewes) prepared for the Regional Municipality of Sudbury, May 1996, 25 pages. 55 Structuring Regional Council for the Future, Regional Municipality of Halton, Oakville, Ontario, January 1996, 90 pg. 56 "Review of the Unconditional Grant Formula", (co-authored with Enid Slack) a paper prepared for the Ministry of Municipalities, Culture and Housing, New Brunswick, April 1996. 57 "An Examination of the Residential Property Tax Base Using the 1992 Survey of Family Expenditures", (co-authored with Torben Drewes) a paper prepared for the Federal -Provincial Relations Division, Ottawa, Ontario, August 1995. 13 149 58 "Options for Financing Local Government and Education", (co-authored with Enid slack) a paper prepared for the Department of Finance for the Government of the Northwest Territories, August 1995. 59 "Property Tax Reform: A Time for Action", for the Canadian Institute of Public Real Estate Companies (CIPREC), Toronto, March 1995. 60 "Trends in Municipal Finance Across Canada, 1988-1992 and Recent changes in the Provincial -Municipal Fiscal Environment", for ICURR, Toronto, March 1995. 61 "Local Government Review", for the District Municipality of Muskoka, Bracebridge, Ontario, September 1994. Co-authored with Hemson Consulting Ltd. 62 Private Provision of Local Public Services: Canadian Evidence and Interpretation, Department of Economics, Working paper 94-05, Trent Univ., November 1994, 20 pg - 63 "Current Practices in Financing Aboriginal Government", for the Royal Commission on Aboriginal Peoples (through the School of Intergovernmental Relations, Queen's University, Kingston), Ottawa, Ontario, March 1994. Co-authored with Torben Drewes. 64 "Provincial Initiatives Towards Municipalities: An Analysis", for the Associations of New Brunswick Municipalities, New Brunswick, February 1994. Co-authored with Enid Slack. 65 "Local Government Finance: Principles and Issues", for the Fair Tax Commission, Toronto, July, 1993. Co-authored with John Bossons and Enid Slack. 66 "Assessment, Property Taxation and Other Local Government Financial Issues", a background report prepared for the Ottawa -Carleton Fair Tax Working Group, Ottawa, May 31, 1993. 67 "The Implications of Trends in Municipal Finance for Housing Affordability", for Canada Mortgage and Housing Corporation, March 1993. Co-authored with Enid Slack. 68 Business Property Taxation, Discussion Paper No. 93-24, Government and Competitiveness Project, School of Policy Studies, Queen's University, Kingston, November 1993, 76 pg. Co-authored with Enid Slack. 69 Efficient Delivery ofLocal Government Services, Discussion Paper No. 93-15, Government and Competitiveness Project, School of Policy Studies, Queen's University, Kingston, July 1993, 55 pg. 14 150 70 Trends in Municipal Finance, co-authored with Enid Slack, published by Canada Mortgage and Housing Corporation, Ottawa, June 1993, 74 pg. 71 "The Taxation of Non -Residential Property", a joint paper for the Fair Tax Commission, Toronto, and for Queen's - University of Ottawa Economic Projects, Ottawa, February 1993. Co-authored with Enid Slack. 72 "Principles for the Structure of Local Government and Its Elected Representation", for the Regional Municipality of Ottawa -Carleton, October, 1992. 73 "Grants, Transfers and Fiscal Arrangements", for the Federation of Canadian Municipalities, Ottawa, October 1992. 74 "Two -Tier Versus One -Tier Local Government: Some Expenditure and Revenue Comparisons", for the Regional Municipality of Ottawa -Carleton, August, 1992. 75 "An Evaluation of Development Charges Reports" for a number of Home Builder's Associations during 1991 and 1992. These included evaluations of reports completed for the following municipalities: Cities of Peterborough, Belleville, Sarnia, Brockville, Niagara Falls, Welland; Region of Niagara; Towns of Cobourg, Lincoln and Grimsby; Townships of Thurlow, Sidney, Loughborough, Portland, Elizabethtown, Ernestown, Kingston, Pittsburgh, Cavan, Smith, Emily, Ennismore, Douro, Harvey, South Elmsley and Otonabee; Villages of Omemee, Millbrook, Norwood; Public Utilities Commission for City of Peterborough. 76 "Tax Incentives to Stimulate Investment in Training and Education", a report prepared for the Ministry of Education, Toronto, December 1991 (co-authored with Dr. Douglas Auld). 77 "Municipal Finance in Metro Toronto and the GTA" (for the Ministry of Transportation of Ontario, Toronto), December, 1990. 78 "Development Charges: Background, Issues and an Evaluation of the City of Peterborough's Development Charges study", (for the Peterborough and District Home Builders' Association, Peterborough), August 1990. 79 "Municipal Bond Financing: Issues and Alternatives" (for the Ontario Home Builders' Association, Toronto), June 1990. 80 "Property Taxation In An International and Interprovincial Context" (chapter 2), and "Property Taxation in Ontario" (chapter 6); two chapters in the "Review of the Ontario Farm Tax Rebate Program", a report prepared by Deloitte and Touche Limited, for the Ontario Ministry of Food and Agriculture, Toronto, March, 1990. 15 151 81 Utilization of the Property Tax: An Economic Analysis, co-authored with Douglas Auld, Trent University and Paul Hobson, Acadia University: a report prepared for the Ministry of Municipal Affairs, Ontario, January 1990, 119 pages. 82 The Federal Grants -in -Lieu Program: An Assessment, co-authored with Francois Vaillaincort, University of Montreal, published by Department of Economics, Working Paper, 89-08, Trent University, September 1989, 15 pages. 83 Alternative Methods of Taxation and Assessment, a Report prepared for the "Task force n Reassessment in Metropolitan Toronto", published by the Corporation of metropolitan Toronto, August 1989, 150 pages. 84 Private vs. Public Provision of Municipal Transit Services in Ontario: A Cost Comparison, published by Department of Economics, Working Paper 88-07, Trent University, September 1988, 35 pages. 85 "The Impact of the Fiscal Immunity of the Federal Crown and its Agents: The Case of Real Property Taxes", (for the Federal Law Reform Commission, Ottawa), June 1988. 86 "An Evaluation Of The Property Tax Base For Equalization" with Professor Torben Drewes, (for the Federal -Provincial Relations Division of Department of Finance, Ottawa), June 1988. 87 "Property Taxation As A Basic For Funding Education", (for the British Columbia School Trustees Association, Vancouver), January 1988. 88 "An Evaluation of the Impact of the Federal Government's Tax Proposals on the Real Estate/Development Sector", with Dr. Auld (for the Ministry of Housing, Toronto), 1987. 89 "Pre -Study on the Fiscal Immunity of the Federal Crown and Its Agents", (for the Law Reform Commission of Canada Ottawa), 1987. 90 "An Evaluation of Local Government Financial Output of the Public Institution Division of Statistics Canada", (for the Program Evaluation Division of Statistics Canada), 1987. 91 Local Government Enterprise in Canada, Discussion Paper No. 300, Economic Council of Canada, March 1986, 134 pages. 92 The Role for Local Governments in Economic Development, Ontario Economic Council, Toronto, Ontario, 1986, 64 pages. 93 "Revenue Initiatives Study", with Melville McMillan (for the Government of the Northwest Territories, Yellowknife), 1985. 16 152 94 Local Government and Canadian Federalism: Review and Assessment, co-authored with Melville McMillan, University of Alberta, published by the Department of Economics, Research Paper No. 84-15, University of Alberta, September, 1984. F. Conference Participation/Seminars/Papers (since 2000): Presented a seminar entitled "Financing Senior Services: Principles and Practices" to Seniors Strategy Advisory Task Force, York Region, Newmarket, On, Dec. 9, 2015. 2. Co-authored a paper with Robin Boadway on "Fiscal Federalism and Infrastructure" that was presented at the 2015 State of the Federation; Canadian Federalism and Infrastructure, Queen's University, Kingston, June 5, 2015. 3. Presented a paper on "Charter City Status: solution or myth for financing city services?" at the 2015 Urban Policy Program Symposium, School of Public Policy, University of Calgary, June 3, 2015. 4. Participated in a panel discussion on "Financing City Services in Age Friendly Communities", Canadian Urban Institute, Innis College, University of Toronto, June 2, 2015. Made a presentation on "Municipal finance: An overview" at a Symposium on "Age Friendly Communities in Ontario", sponsored by the Institute on Research and Public Policy, Toronto, November 4, 2013. 6. Made a presentation on "Mobility and Transportation" at a Symposium on "Age Friendly Communities in Ontario", sponsored by the Institute on Research and Public Policy, Toronto, November 5, 2013. 7. Commented on the paper "Do Local Governments need More Tax Power?" By Melville McMillan and Bev Dahlby at a symposium on Urban Finance and Growth, University of Calgary, October 10, 2013. 8. Delivered a speech on "Municipal Tax Incentives and Other Revenue Tools" at the 41" Annual National Workshop of the Canadian Property Tax Association, Montreal, October 7, 2013. 9. Presented a seminar entitled "An Overview of Municipal Finance in Canada" to a Senior Parliamentary Delegation from Nigeria" on September 25, 2013 in Toronto. The seminar was organized by the Canadian Parliamentary Center, Ottawa. 10. Delivered a presentation on "Financing and Governance in the GTA: A Challenge that Must be Addressed", at a conference on Transportation Infrastructure: Funding and Financing", Toronto, September 18, 2013. 17 153 11. Participated in a conference on "The Fiscal Health of Canadian Cities, at the Institute of Municipal Finance and Governance, University of Toronto, May 2, 2013. 12. Delivered a presentation on "Water: Who is Responsible and What Should Be Done?" at the Transport Futures, Governance Summit on November 19, 2012. 13. Participated, by invitation, at an OECD roundtable on "Sustainable Transportation Funding" in Paris, France, October 25-26, 2012. 14. Delivered a speech on "Matching Service Responsibility with Revenue Tools" at the Annual Convention of the Union of British Columbia Municipalities, September 24, 2012. 15. Made a presentation on "The Tides of Municipal Finance" at the annual conference of the Association of Municipalities in Ontario, August 22, 2011, London, Ontario. 16. Presented a seminar on "Metropolitan Governance and Finance - Canada" at an international seminar sponsored by the Forum of Federations, Barcelona, Spain, March 9-10, 2011. 17. Presented a seminar on "Canadian User Fees: Past, Present, and Future", at the Transports Futures Mobility Conference, Toronto, February 3, 2011. 18. Participated in three seminars at the "National Infrastructure Seminar", Regina, Saskatchewan, January, 26-27, 2011. 19. Presented a seminar on "Governance and Financing Metropolitan Areas in Canada" at an international seminar sponsored by the Forum of Federations, Brisbane, Australia, August 2010. 20. Delivered a seminar on "Municipal Fiscal Tools for Economic Development: Existing and Suggested", presented at a forum on Land and Economic Development, Toronto, March 5, 2009. 21. Taught a one-week course "Federal. Provincial, Municipal Fiscal Relations in Canada" in the MA Program in Economic Policy at McMaster University, February 23-27, 2009. 22. Delivered a speech on "Municipal Finance Models: The Good and The Bad" at the Union of British Columbia's annual convention in Penticton, British Columbia, September 22, 2008. 23. Delivered a speech on "Cities in Canada: Are They Fiscally Sustainable?" at the Union of British Columbia's annual convention in Penticton, British Columbia, September 23, 2008. 18 154 24. Presented a seminar on "Public Infrastructure and Transportation in Canada's Major Urban Areas", to the Centre for Transportation Infrastructure, Conference Board of Canada, June 17, 2008, in Toronto. 25. Acted as a discussant of three papers at a conference on "Local Public Finance and Property Taxation in China", May 12, 2008, Lincoln Institute of Land Policy, Cambridge, US. 26. Presented the following five lectures in a "Decentralization and Revenue Options' at the University of Pretoria, South Africa, from September 10 to 13, 2007. • Billing, collection and enforcement; • User fees; • Intergovernmental transfers; • Local revenues — principles and practices; and • Local tax reforms. 27. Delivered a speech on "Can Cities Fund Their Infrastructure Needs?" at the Canadian Association of Business Economics Forum in Kingston, August 28, 2007; at the Toronto Association of Business Economists, Toronto, October 2, 2007; and the Canadian Urban Institute, Urban Leadership Series, October 12, 2007. 28. Delivered a speech on "Ontario's Property Tax Burden — What Should Be Done?" at the Association of Ontario Municipalities annual conference, Ottawa, August 20, 2007. 29. Delivered a speech on "High Property Taxes and Low Income Families — A Sensible Solution" at the Association of Ontario Municipalities annual conference, Ottawa, August 21, 2007. 30. Presentation of a paper on "Comparative Review of Municipal and Education Financing Systems" to the Public Information Campaign Ad Hoc Committee of Peel Regional Council, August 2, 2007 31. "Municipal Reform: Issues to Resolve", a presentation at the 2007 CEPRA Workshop on `Regional Policy in a Period of Economic Growth', Moscow, Russia, June 21, 2007. 32. "Sustainable Transportation Pricing and Funding", a presentation at the Pragma Council 2007 Spring Conference, University of Waterloo, May 11, 2007. 33. "Ontario's Municipalities and the Fiscal Imbalance", a presentation to the Provincial Municipal Fiscal and Service Delivery Review CT/PT Municipal `Break Away' Session, April 20, 2007, Toronto; and to the Eastern Ontario Warden's Caucus in Kingston, May 16, 2007. 19 155 34. Co-author (with Robin Boadway and Jean -Francois Trembly) of a presentation on "Restructuring the Canadian Federation: Lessons for Other Countries", at the International Collaboration Projects Conference organized by the Economic and Social Research Institute (Cabinet Office, Japan), Tokyo, Japan, March 7, 2007. 35. Discussant of five papers on "Fiscal Reconstruction in Japan: Fiscal Decentralization and Reform of Intergovernmental Relations" at the International Collaboration Projects Conference organized by the Economic and Social Research Institute (Cabinet Office, Japan), Tokyo, Japan, March 7, 2007. 36. "Fixing the Financing of Municipal Infrastructure", a speech to the annual meeting of the Canadian Homebuilder's Association, Quebec City, February 21, 2007. 37. Presented a seminar on "Financing Municipal Infrastructure: A Prescription for the Future" at a research workshop sponsored by Infrastructure Canada, Gatineau, Quebec, Nov. 30, 2006. 38. Delivered a speech on "International Assessment Approaches - How Do They Relate to CVA?" at the Annual Conference of the Association of Municipal Tax Collectors of Ontario, Muskoka, Ontario, September 13, 2006. 39. Presented a seminar on "Rural Government Responsibilities and Organizational Structure" at an international seminar on "Building New Countryside and Promoting Balanced Regional Development for a Harmonious Society", Haikou, Hainan Province, China, August 22, 2006. 40. Presented a seminar on "Planning and Performance Budgeting: Lessons Learned" at an international seminar on "Building New Countryside and Promoting Balanced Regional Development for a Harmonious Society", Haikou, Hainan Province, China, August 22, 2006. 41. Delivered a speech on "Ontario's Municipalities in the Fiscal Imbalance" at the Association of Ontario Municipalities annual conference, Ottawa, August 14, 2006. 42. Presented a seminar on "Property Taxation: Issues in Implementation", at the Advanced Forum on Property Tax Reform and Development in China, Lincoln Institute of Land Policy, Cambridge Mass., June 20, 2006 43. Delivered a speech on "Property Taxation and Assessment Systems: The Good and The Bad", at 501' annual Conference of the Institute of Municipal Assessors (IMA), June 5, 2006, Niagara Falls, Ontario. 44. Delivered the first Lynn R. Harvey Lecture in the Annual Local Government Affairs Series, Michigan State University, May 17, 2006. The lecture was entitled "Lessons from Municipal Consolidation in Ontario, Canada". 20 156 45. Delivered a speech on "Municipal Infrastructure: How Should It Be Financed? At the Community Sustainability Workshop, December 15, 2005, Halifax. 46. Delivered a speech on "An International Comparison of Property Assessment Systems", at MPAC's 2005 Stakeholder Forum, November 23, 2005, Toronto. 47. Delivered a speech on "The Fiscal Landscape — Municipalities in the Bigger Picture", at the 2005 Annual Conference of the Association of Municipalities of Ontario, August 16, Toronto. 48. Presented a seminar on "Delivering Municipal Services: International Experience", at a workshop on `Regional Policy in a Period of Economic Growth', Moscow, June 25, 2005. 49. Presented a seminar on "Budgeting and Accounting for Local Governments: Lessons Learned from International Experience", at a workshop on `Regional Policy in a Period of Economic Growth', Moscow, June 26, 2005. 50. Made a presentation on "Governance and Accountability" at the Provincial Fiscal Equalization and Territorial Formula Financing: Expert Review Panel consultation, June 10, 2005. 51. Presented a seminar on "Property Taxation: Issues in Implementation", at a two day session on Urban Property Taxation Systems, Beijing, China, February 26, 2005. 52. Delivered a lecture on "Delivering Local/Municipal Services", at an `International Seminar on Local Public Finance and Governance', Dali, China, August 11, 2004. 53. Delivered a lecture on "Financing Local Government Capital Investment", at an `International Seminar on Local Public Finance and Governance', Dali, China, August 10, 2004. 54. Delivered a lecture on "Local and Metropolitan Finance" at an `International Seminar on Local Public Finance and Governance', Dali, China, August 9, 2004. 55. Participated in a workshop on "Municipal and Housing Reform in the Russian Federation and Canada", Kaliningrad, Russia, Jul 24-25, 2004. 56. Presented a paper on "Financing Canadian Cities in the Future?" City Futures Conference, University of Illinois, Chicago, July 8, 2004. 57. Presented a seminar on "Expenditure Responsibilities, Finance, Structure, and Service Delivery in Municipal Governments in Canada", for a Russian Study Tour on Municipal Government, July 4, 2004, Toronto. 21 157 58. Presented a seminar on "Municipal Fiscal Challenges: Tax Tools and Reform", Tax Policy Branch, Department of Finance, Ottawa, December 17, 2003. 59. Participated in a workshop on "The Equalization of property Tax Revenues", hosted by Department of Finance, Ottawa, November 21, 2003. 60. Presented a paper on "Municipal Finance and Fiscal Sustainability: Patterns and Opportunities", to the GTA Forum, Toronto, November 5, 2003. 61. Delivered a seminar on "Municipal Challenges and Pressure Points: The Canadian Experience" at a workshop on `State Expenditures and Municipal Reform From a Local Perspective', Sochi, Russia, September 27-28, 2003. 62. Presented a paper on "Municipal Restructuring: Are There Lessons to be Learned from the Canadian Experience?" at the Institute for The Economy in Transition (IET), Moscow, Russia, on September 25, 2003. 63. Participated in a one -day workshop on "Tribal councils, Scale and Aggregation", hosted by the Institute on Governance, Ottawa, August 27, 2003. 64. Delivered a power point presentation on "Municipal Government: Pressure Points and Possible solutions", at the Institute of Public Administration's 2003 Conference, Toronto, August 27, 2003. 65. Delivered a power point presentation on "Municipal Finance: Patterns and Solutions", at the Association of Municipalities of Ontario 2003 Conference, Toronto, August 18, 2003. 66. Presented a paper on "Fiscal Federalism and Canadian Cities" at a Fiscal Capacity Seminar, hosted by the Privy Council of Canada, Ottawa, July 17, 2003. 67. An invited participant in a workshop on "Cities and Rural and Remote Communities", University of Toronto Law School, Toronto, June 26, 2003. 68. Invited to participate in a `Cities Policy Roundtable' with the Privy Council Office's senior policy committee of Deputy Ministers and to provide a seminar on "Cities: Fiscal Issues and Opportunities" to the Senior Policy Officers of the Privy Council of Canada, Ottawa, June 18, 2003. 69. A presentation on "Issues of Relevance for Property Taxation and Equalization in Canada" at a Conference on the Equalization of Property Tax Revenues, Department of Finance, Ottawa, June 12, 2003. 70. A speech on "Municipal Finance — Patterns and Comments", at the President's Summit on Municipal Finance, Alberta Urban Municipalities Association, Edmonton, May 14, 2003. 22 158 71. Delivered a speech on "Future of Cities: Fiscal Challenges and Opportunities" to The Toronto Association for Business and Economics, Toronto, April 24, 2003. 72. Made a presentation on "Flexible Capital Financing: Current and New Instruments" at a conference on `Competitive Cities', Toronto, December 9, 2002. 73. Presented a paper on "Financing Cities and Fiscal Sustainability" at a conference on Paying for Cities, University of Alberta, Edmonton, November 27, 2002. 74. Participated in a workshop on "Public Expenditure Review in Russia", Moscow, Russia, November 24-25, 2002. 75. Presented a paper on "Municipal Restructuring: Are There Lessons To Be Learned From the Canadian Experience?" at a conference on `The Crisis in Funding Local Governments and Schools — Lessons from Other Countries', University of Wisconsin, November 12, 2002. 76. Conducted five one -day workshops on "Completing an Economic Impact Analysis" for Economic Development Council of Ontario — October 2 in Espanola; October 15 in Woodstock; October 23 in Barrie; November 21 in Thunder Bay; and December 5 in Gananoque. 77. Presented a seminar on "Municipal Fiscal Trends & Sustainability in Canada: Is There A Role for The Federal Government?" to the Fiscal Policy Division, Economic and Fiscal Policy Branch, Department of Finance on July 17, 2002. 78. Participated in a workshop on "Russia's Second Decade of Reform: Towards a Better Functioning Federal System", St. Petersburg, Russia, July 7-8, 2002. 79. Presented a paper on "Cities and Their Fiscal Role in the New Economy", to the `Community, University, Research Consortium', Kitchener, June 25, 2002, 19 pages. 80. Presented a paper on "Trends in Municipal finance in Canada: Past and Future", at a Municipal Finance and Governance Reform Symposium sponsored by the Canadian Tax Foundation, Toronto, Nov. 8, 2001. 81. Presented a paper on "The Future of Municipal Finance in Canada", to the Institute of Public Administrators of Canada (Toronto region), Toronto, October 18, 2001. 82. Presented a paper on "Fiscal Sustainability of Ontario Municipalities", at the annual conference of the Municipal Finance Officers Association (MFOA), Windsor, September 28, 2001. 23 159 83. Presented a paper on "Pricing of Water and Sewer Services: Practices, Principles, Evaluation and Prescription, at a Water and Wastewater Management Forum, Toronto, June 14, 2001. 84. Presented a paper on "Financing the New Municipality" at a conference on Managing the New Realities of Municipal amalgamation, Toronto, February 14, 2001. 85. Chaired a conference on Managing the New Realities of Municipal Amalgamation, Toronto, February 13-14, 2001. 86. Delivered a seminar on "Traditional and New Sources of Funds for Municipalities", at the C.D. Howe Institute, Toronto, January 18, 2001. 87. Presented a seminar on "Practical Challenges in Conducting Urban Research", at the Canada West Foundation workshop on The Metro West: Considering Urban Economic Development in Calgary, November 3. 88. Participated in a panel discussion on "Municipal Amalgamation: the Role of A Commissioner" at the 2000 Executive Development Seminar, Ontario Fire College, Gravenhurst, Ontario, September 14 and 28, 2000. 89. Presented a paper on "Challenges That Faced the Victoria County Restructuring Commission", to the Municipal Tax Collectors Fall Conference, Peterborough, September 12, 2000. 90. Participated in a debate on "Municipal Amalgamations" at the annual meetings of the Canadian Regional Science Association, University of Toronto, June 2, 2000. 91. Presented a paper on "Municipal Governments in Ontario: Responsibilities and Taxation Issues" to the annual meeting of the Ontario Chamber of Commerce, Kingston, Ontario, May 6, 2000. G. Consulting Clients A considerable amount of consultation on local government finance, expenditures and restructuring issues has been undertaken for a number of governments, their agencies and the private sector over the past twenty-five years. eder over me t Commissio s d A e cies: • Economic Council of Canada, Ottawa. • Ministry of State For Urban Affairs, Ottawa. • Environment Canada, Ottawa. • Consumer and Corporate Affairs, Ottawa. • Statistics Canada, Ottawa. 24 160 • The Law Reform Commission of Canada, Ottawa. • Department of Finance, Ottawa. • Royal Commission on the Economic Union and Development Prospects for Canada, Ottawa • Canada Mortage and Housing Corporation, Ottawa. • The Royal Commission on Aboriginal Peoples, Ottawa. • National Round Table on the Environment and the Economy (NRTEE), Ottawa. • Infrastructure Canada, Ottawa. Provi ci over me t Commissio s d A e cies: • Ontario Economic Council, Toronto. • Royal Commission on Metropolitan Toronto, Toronto. • Waterloo Region Review Commission, Waterloo. • Niagara Region Review Commission, Niagara Falls. • Ontario Ministry of Revenue, Toronto. • Government of the Northwest Territories, Yellowknife. • Ontario Ministry of Transportation and Communications, Toronto. • The Ministry of Housing, Toronto. • The Ministry of Treasury and Economics, Toronto. • Ministry of Municipal Affairs, Toronto. • The Royal Commission on Education in British Columbia, Victoria. • Ministry of Skills Development, Toronto. • Ministry of Transportation, Ontario. • Fair Tax Commission, Ontario. • Government of New Brunswick. • Intergovernmental Committee on Urban and Regional Research (ICURR), Toronto. • Ontario Ministry of Intergovernmental Affairs. • Victoria County Restructuring Commission. • Ontario Ministry of Finance. • Walkerton Inquiry, Ontario. • Ontario Panel on the Role of Government. • British Columbia Expert Panel on Business Tax Competitiveness. • Property Valuation Services Corporation, Nova Scotia. • School of Policy Studies, University of Calgary. • Institute for Municipal Finance and Governance (IMFG), University of Toronto. oc over me t Commissio s d A e cies: • British Columbia School Trustees Association, Vancouver. • City of Brantford, Ontario. • City of Peterborough, Ontario. • The Corporation of Metropolitan Toronto, Ontario. 25 161 County of Peterborough, Ontario. Village of Lakefield, Ontario. Regional Municipality of Ottawa -Carleton, Ontario. Regional Municipality of Halton, Ontario. Town of Lindsay, Ontario. Associations of Municipalities in New Brunswick, Fredericton. District of Muskoka, Ontario. City of Saskatoon, Saskatchewan. Federation of Canadian Municipalities, Ottawa. City of Oshawa (through Stadium Consultants International, Inc.). City of Sarnia (through Stadium Consultants International, Inc.). Regional Municipality of Sudbury, Ontario. Regional Municipality of Waterloo, Ontario. County of Victoria, Ontario. County of Wellington, Ontario. County of Renfrew, Ontario Township of Brighton, Ontario. City of Toronto, Ontario. City of Fort St. John, British Columbia. City of Kingston, Ontario. Halifax Regional Municipality, Nova Scotia. Regional Municipality of Peel. Haldimand County, Ontario. Township of Havelock -Belmont -Methuen. Regional Municipality of York. City of Calgary. City of Saint John, N.B. City of Guelph, Ontario. Metro Vancouver. City of Abbotsford, B.C. Large Urban Mayor's Caucus of Ontario (LUMCO) o - over me t ector: Canadian Tax Foundation, Toronto. Canadian Manufacturers' Association, Toronto. Public Sector Pension Consultation, Toronto. Deloitte & Touche, Guelph, Ontario & Calgary, Alberta. Ecologistics Limited, Waterloo, Ontario. Ontario Home Builder's Association, Toronto. Peterborough Home Builder's Association. Quinte Home Builder's Association. Niagara Home Builder's Association. Sarnia-Lambton Home Builder's Association. 26 162 • Kingston-Frontenac Home Builder's Association. • Northumberland Home Builder's Association. • Buckhorn Community & Athletic Association. • Ontario Motor Coach Association, Toronto. • Canadian Institute of Public Real Estate Companies (CIPREC). • Institute for Research on Public Policy (IRPP) • IBI Group and Hickling Lewis Brod Inc., Washington, D.C. • Queens University, Kingston, Ontario. • Construction Workers Union, Local 183, Toronto. • World Bank Institute, Washington, D.C. • Atlantic Institute for Market Studies, Halifax. • Association of Universities and Colleges of Canada. • Cameco, Port Hope. • Lincoln Institute of Land Policy, Cambridge, Mass. • Golder Associates Ltd., Oakville, Ontario. • Economic and Social Research Institute (Cabinet Office) Tokyo, Japan. • Residential and Civil Construction Association of Ontario. • Citizen's Organization, Ottawa. • Manning Foundation, Calgary. • Ontario Sewer and Watermain Construction Association. January, 2017 27 163 COUNCIL REPORT M&C No. 2017-012 Report Date January 17, 2017 Meeting Date January 23, 2017 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Vehicle Policies and Fleet Business Model OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Ian Fagan Kevin Fudge Jeff Trail Bob Russell Neil Jacobsen Peter Morgan RECOMMENDATION It is recommended that Common Council approve the Policy Statements attached at Appendix A, "Fleet Management" and at Appendix B: "Vehicle Assignment" and rescind "Vehicle Policy" adopted November 26, 1990 and all its subsequent amendments. EXECUTIVE SUMMARY A consultant's report on the management of the City's Fleet, prepared by Mercury Associates in 2011, encompassed three Core Issues: Governance: Fleet Financial Business Model and Fleet Operations. The report contained 31 separate recommendations, grouped into 6 separate projects. This report looks to accomplish the following objectives: i. To implement Mercury report as per resolution by council ii. To set up Governance for fleet operations as per Mercury Report iii. Revamp fleet business model to reflect Mercury report The proposed "Fleet Management Policy" Statement sets the high level direction upon which the City Manager can establish clear procedures and guidelines for the funding, acquisition, use, care, maintenance and disposal of vehicles and equipment. `[:�I -2 - The proposed Policy Statement "Vehicle Assignment" establishes clear criteria by which the human resource management implications of vehicle assignment are optimally addressed, while affording the City Manager discretion and authority to apply those criteria in a manner which best serves our business needs going fo rwa rd. The projects described in the report are estimated to result in annual savings of over $110,000 directly and enable fleet to more properly allocate costs to service areas. PREVIOUS RESOLUTION On December 9, 2011, Council adopted the following resolutions: It is recommended that Council refer this report, along with the detailed information provided by Mercury Associates, to the City Manager and Fleet Staff with a directive to report back to Council with; a) The development of a comprehensive fleet utilization and replacement policy, b) The development of a business model that will see the complete recovery by the Fleet Services Division of their operating costs while providing sufficient funding from the annual operating budget to facilitate a stable and sustainable fleet replacement program, c) The development of a Fleet operational model that will support an efficient and effective division that will work cooperatively with the user departments to provide them with the information they need to determine the most cost effective levels of service they can provide with the available assets, and d) To create a process for the periodic review of the size, configuration and effectiveness of the fleet related to service delivery. STRATEGIC ALIGNMENT The proposed fleet initiative generally aligns with the Council Priorities of Valued Service Delivery and Fiscal Responsibility. SERVICE AND FINANCIAL OUTCOMES A consultant's report on the management of the City's Fleet, prepared by Mercury Associates in 2011 encompassed three Core Issues: Governance, Fleet Financial Business Model, and Fleet Operations. The report contained 31 separate recommendations, grouped into 6 separate projects. These six projects a re: `W -3- 1. Create and implement utilization guidelines (recommendation #2 of the Mercury Report), 2. Implement policies and Service Level Agreements (recommendations # 5, 6, 9,10,17,18 ), 3. Implement a customer relations strategy (recommendations # 15,20,21) 4. Develop individual training plans (recommendation #16), 5. Select and implement Fleet Management Information System and then generate necessary KPIs to make additional improvements (recommendations #11,12,13,14,19,22,23,24,25,26,31), and 6. Create an infrastructure replacement plan for fleet facilities (recommendations #27,28) This report and the attached Policy Statements summarize the completion all of the recommendations described above with the exception of 3 out of 31 that will still remain in progress. Those being; "Develop a formal training program for fleet management, administrative and technical staff (recommendation #16)", "Replace the Main Shop (Rothesay Avenue) with facilities that are appropriately sized and configured to support the fleet maintenance mission in a positive manner." and, "Consider expanding the facilities at the East Shop (TES McAllister Drive Operations division) to accommodate additional workload." (recommendations #27 & 28). Fleet Management Policy and Vehicle Assignment Policy The proposed policies support an enhanced and more proactive fleet management model, emphasizing strategic planning, quality assurance, and quality improvement with respect to the City's fleet assets. Further, the proposed policies also enable many of the other changes outlined in this Report to Council. Specifically, the procedures contained in the Fleet Management policy will address: • Vehicle & Equipment Acquisition & Funding. • Replacement using Optimal Replacement Point (ORP). • Standardization of Vehicle & Equipment Specifications • New Vehicle Training • Vehicle Pooling, Temporary or, Rental Vehicles • Service Level Agreements (SLAs) • Appearance Standard • Fuel and Lubricant -4 - The Vehicle Assignment policy principles ensure: • Vital Transportation Needs of Staff are Serviced by Fleet Mgmt. • Shared Use is the First Principle of the Fleet Mgmt. • Vehicle Pools Service Routine Usage & "On -Call" Requirements • Limited Assignment to Positions based on defined emergency response criteria • Other options as appropriate, including rentals, leasing, and mileage to optimize cost effectiveness Fleet Business Model Fleet is implementing a direct billing approach to fleet costs. Previously, Service Areas were charged a flat monthly fee for all vehicle maintenance regardless of the actual cost and this form of budgeting has led to a deficit in fleet operations of over 1.5 million not properly distributed to Service Areas. It is likely that the previous model created cross -subsidization amongst departments and also created less accountability for the wear and tear on vehicles and equipment. This new direct billing, as recommended in the Mercury report (recommendation #11), will ensure a true and more equitable cost of service to the various Service Areas. This new process is an increase in accuracy for cost of delivering services. Vehicle Utilization & Vehicle Pooling Fleet has been working with the Continuous Improvement group on Fleet Utilization to establish clear utilization targets to ensure the City is receiving an adequate Return On Investment from their fleet purchases. One of the recommendations from the Cl project was the introduction of a corporate vehicle pooling program to increase the utilization of certain assets. Accordingly, the project has identified a reduction of ten to fourteen (10-14) vehicles by pooling wherever possible. The program is expected to potentially yield annual cost savings estimated at $110,000. The Continuous Improvement pocess has also made recommendations for fleet governance. The proposed policies, as recommended, will generally transition the organization from assignment of vehicles to individuals to a pooling model in which shared use of vehicles becomes the first principle of the Fleet. This will improve access to vehicles by staff that needs them, increase use and value derived from our Fleet assets, reduce the numbers of vehicles required through more strategic deployment, and yield considerable financial benefits over time. The project is currently in the implementation stage. Staff will leverage technology to track data and manage the pooling program without the need to assign additional personnel. Gathering the right data will ensure service areas are billed accurately based on usage of the pooled equipment. `ff- A -5 - Fleet Management Information System A new Fleet Management Information System is in the implementation phase and will track pertinent data to provide detailed reports to service areas on monthly billings, enable production of Key Performance Indicators and, offer timely information for day to day operations. Fleet was able to leverage an opportunity to develop and acquire the use of a Fleet Management Information System at almost no incremental cost from the legacy system. This opportunity is requiring more work to implement than would an "off the shelf" solution but all reviews of the new system have been positive to date. Procedures Manual Fleet Management is currently building a Fleet Procedures Manual which will lay out detailed processes for a new Fleet Management Information System and give staff clear guidelines respecting responsibility for all members of the Fleet Management division. This Procedural Manual will be used in the development of a training program as noted in Project #4 (recommendation #16). Service Level Agreements Service Level Agreements have been developed and reviewed with Service Areas. This agreement will specify exactly what services are to be provided by Fleet Management, the cost of these services and the responsibilities of the Service Areas in regards to their assigned fleet. The agreement will distinguish clear roles and responsibilities between Fleet Management and Service Areas which will spur cooperation to optimize fleet usage and decrease costs. The agreement will formalize Fleet Management's commitment of providing key information to Service Areas to help them make better decisions in relation to the vehicles and equipment owned by the City of Saint John. In summary, these initiatives encompass almost all the recommendations of the Mercury Report and more importantly, complete the resolutions as passed by Council in 2011. These projects have resulted in annual savings of over $110,000 directly and and enabled fleet to more properly allocate costs to service areas. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This work has been completed in consultation with all departments and service areas. -6 - ATTACHMENTS Appendix "A": Fleet Management Policy Statement Appendix "B": Vehicle Assignment Policy Statement liMe] In FLEET POLICY CITY OF SAINT JOHN POLICY STATEMENT POLICY SECTION: FLEET MANAGEMENT DIVISION POLICY STATEMENT In keeping with the principle that all vehicle and equipment assets are owned by the City of Saint John, the following policy statement is adopted. The City of Saint John recognizes that the taxpayers of this City expect and have the right to receive the highest level of service at the lowest possible cost. The City recognizes the need to provide its human resources with effective and efficient tools in the form of vehicle and equipment assets in order to deliver the required services at the highest level and at the lowest overall cost. Objectives 1. To ensure effective and efficient operations, control, utilization, safeguarding and management of City of Saint John vehicle and equipment assets. 2. To ensure City of Saint John operators, supervisors and managers are aware of their responsibilities with regard to all assigned vehicle and equipment assets. 3. To optimize and incorporate environmental initiatives into its vehicle and equipment asset related daily activities, to benefit the community, municipality and the environment. 4. To standardize vehicle and equipment asset management to ensure vehicles are optimized and safeguarded against loss and/or damage. 5. To adhere to an appropriate vehicle and equipment asset acquisition procedure. Common Council acknowledges that existing vehicles that form part of the City's Fleet are subject to ongoing (usually yearly) registration requirements and, in this regard, Common Council delegates responsibility and authority to the City's Fleet Manager to attend to these registration requirements on behalf of the City on an ongoing basis. Moreover, Common Council acknowledges that certain vehicles within the City's Fleet are subject to certain regulatory requirements established by the Province of New Brunswick, such as the execution of Affidavits or other documentation that confirms understanding of `reel and a commitment to such regulatory requirements as a pre -condition to registering or renewing the registration of such vehicles. Common Council too delegates responsibility and authority to the City's Fleet Manager to attend to such requirements at the administration level. 171 VEHICLE ASSIGNMENT CITY OF SAINT JOHN POLICY STATEMENT POLICY SECTION: HUMAN RESOURCES ADMINISTRATION 1. POLICY STATEMENT The objectives of this Policy are: 1. To address the human resources management implications of vehicle assignment and utilization. 2. To meet the transportation needs of Service Areas and staff. 3. To optimize the cost-effective deployment of Fleet assets. 4. To promote shared utilization of Fleet assets. 5. To drive accountability among all stakeholders. The City of Saint John recognizes that transportation support is integral to the efficient and effective delivery of municipal public services. The City operates and maintains a fleet of vehicles and motorized equipment dedicated to the direct delivery of municipal public services as well as to the discharge of supporting administrative responsibilities of staff. The City also recognizes that assignment of vehicles is only one aspect of an overall Fleet Management Strategy, albeit a crucial one that involves primary human resource management implications. This Policy sets forth the criteria by which assignment of vehicles is managed. It is the policy of the City of Saint John that vehicles shall be deployed within the organization according to a business model that optimizes cost-effective delivery of City services through the provision of vital transportation support to staff. It is further the policy of the City of Saint John that such assignment shall be grounded in business -unit and enterprise -wide service needs, as well as in the employment responsibilities of staff. Job requirements shall determine assignment of vehicles to individual members of staff. The City Manager shall make such determination based on the operations -centred focus of the position, the need to respond after hours including emergency response, and average annual usage. I I I mou � : 2 A Q) (O O D r r ti 4--j Q) E Q) 4--j m 4--j V) U O r N N t1,0 Q) Q) H UO Q) D Q) U O L. - r) U O r Q) E Q) �0 Q) Q) H UO Q) 4--) 4--) Q) E hQ) 4--j Q) Q) H Q) 4--) 0 bD 0 0 0 E 7- =3 0 L.0 0 4-J 0 uIli wim(10 =3 M 0 0 pliiiiiiiiiiiiiiii E CL Q) fu 7a 4-J aj 4-J 0 u u -F 0 CL 0 4-J lljjpllljjo of IIIU 4—..+ =3 EGSI III o uo CL (.0 CL aj u -00 E cu 0 - 4-J V) un w E .c 0 o 0 r N � U N N N N > cn U a Ul O a� > a� •� CU6 ateJ N • U Q \ N 4 -JN � 0 cn > Q 0 > O ca Q ClA N N N \ N a.., — 'L a--+ m �A 0 f6 0 �, O O O }, N U vi N N `" \ ca Co U NN +, ca \ 4-J 0.N O 0 f6allo N Nn c N O vNi ro U N Z5 . \ \ U ° U ° N U4 ° -J \ o (n Q N > Q }' Q� " / r�- z z +.+ z z� U Ln _0 a, o ri cn4-j 0L E .c 0 o 0 CIER I r -I r -I Number Vehicles 0 0 110 0 0 Lr) 0 M 0 0 rI4 r -I 0 mll om CL CL o I:'- 0 o E u, CL 0 (3) > ro (3) UO > m (3) +-J =3 (.n E 0 2 �E ->00, > E 00 to 0 hil III W 4a U Lr) rI4 0 Lr) rI4 r 0 -I r Ln -I Odb (spuesnoqi) je@A jad sialawol!)l CIER I r -I r -I 0 0 U1 _0 (V 2 a) UO mll om CL CL o I:'- 0 o E u, U Mca N " F- S 0 (3) > ro (3) UO > m " (v 0 o 0 -::I- r -I +-J =3 (.n E 0 2 CIER I r -I r -I • • •1 • N r -I • i, o l m =3 +� o I,mlmnouuu N +-+ Q IIII � .L • ca N L C6 N U o .N N � O Q N i� amJte O -o O (3) 2 .0 O Nnn OU N > � U 4— \ _0 m — - O O O 0 U — � ca U O •- •� C6 C6 U a N O �ooum� 4 X O }' O m mi u pluumuaN� 4C uuv. • — j allO .1 U ` — J }' E N 4-5 O a� •OO awn c: E N U Nu > p Q ca O � i.. j— -0 E O CSA N O •O N � � Q Q Q .E -0 -0 :3 • i, o l m =3 +� o I,mlmnouuu N +-+ Q IIII � .L • W M ca N L ca N U o .N O Q N i� amJte O -o O (3) 2 .0 N U o � > Q I bD .� O +J - O O U 0 +•+ � ca U O •� C6 O N O =3 E X O }' O m N m.I j allO .1 cn O Q N W M 1 Rt r +j O N +, N � L.L N 4E O O 0 O ca Eca O N N N ON O � .o v +-' 4-J N O N N L +.i a--+ N co � N 0 E O O Q1 Q L ate-+ .E -0 Q � Li U 1 Rt UO Q) �U r a--) Q) E CSA .Ln Ln Q Q) U Q) 4--j Q) E Q) 4--j m 4--j V) U O r Q) E �0 .V) V) Q Q) U Q) O cv Q) Q) -0 � U 0 0 C6 � ur) . Q) ca > Ln 0 • — 0 Q) m � U � r C) N Q C) N L /\ E a) Q a) U) ( 1 (^' W -) E E 0 U 0 0 LL 0 O a) a) N s= m Ud V1 0 p O 0) CL _ E a) L E 0 a) c U O L "- 0 (ncu a) Q L CB cu O Q N CO O a) O a L U .� U C2 C2 Q a) C 0 E a) a) U a) N N 7D O C Y n O p a) N :� .0 O C C y C2 V cu r a) a) O a) a) C Q) p CO N o O U 0 0 0 N a) C D v E Q (n U 0 (n C� � 0 z LL an d � LL C� U) E "a Q 0 C� O O a c. d co CU co O co LL 7 t= +- i d mCV 3 N C= 3 U t C U 3 'Q y V h •co co co 7 c0 cJ O z O L ,C L ° 0 0 oco 0 4C a -a o o o o U r LZ 4 m E� 0 c d « E E E E O N 0 y° 40 - CN C1— M C1 — C2 h a 01 N a) cn a) cna) cn a) cn O co > co > CO > Co > CO C1 m t O O d0U d0U d0U d0 da � ~ m•=_ 3 v p, re W ----------- ---------------- ------------------- ------------------ -------------------xmas �V C C h O ;� O w a Na Q o o c a CL 2Co 0 U U 0 O . 0 CO U) O Co O U a a p U - L L N a O O L E i E 0 0 � 0O 06 v� C) coN a) E O .� _ � O U m C p co E O �-' O L co a' R W co co N . O 7 O CO �' U CO E a) a) E O N o Co co �' Q co >, C O N m ri +� U o .� N a) a O a _ E O CO " W a' d Co o cu to 0 L> CO O O C O C Q r� OW W 0 a� Za� U (n Z U Q W Z a U r N U CO N 012 O .T U cu a :3 U cu N E O O N _ E U Y a a) v c Co C OU C O O p .S .� E a) O a) a) �_ Q Ucu a) 0) a) E cuo U CU 0) > N o O O 0 > o �, E E 20 a cu .L C2 o "a 0 CL N a) o o E O 2 W O Q a) a) Co U -0 N M Cn CO fl�x.nA,u,.,awwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww �wwwwwwwwwwwwwwwwwwwwwwwwww nwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww p�,uu,.,awwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww „ uuubawwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww �,uubawwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww� Nr Saint John City Council City Hall, P.O. Box 1971, Saint John, N.B. E2L 4L1 Members of City Council, January 13, 2017 J&n'"iii I , it Z()fly The By-law Number M-22 respecting the prevention of excessive noise in the city of Saint John is hindering ,my business (The Canterbury Lounge) located at 47 Canterbury Street. If nothing is done to amend this by-law, my business that employees 10 people and contributes to the lifestyle of uptown life could be looking at closing. The locati,n of 47 Canterbury has been operated as a bar with live music or DJ's for at least the past 12 years. Firs Melvin's and second as The Canterbury. The Canterbury which was featured in a Discover Saint John id that night life in Saint John is Saint Awesome has been operating since 2010 with zero noise corr. Plaints until this past year. Currently I am looking at a court date on January 31, 2017 to defend m� self against two tickets in regards to permitting excess noise (By-law M-22). If found guilty I am lookinb at a fine of not less than Five hundred Dollars ($500.00) and not more than Two Thousand, One Hundred and Forty Dollars ($2140.00) The issue at hand is that the city is trying to grow its core and one of the main attractions to a city's core is restaurants and bars. Saint John has an aging population and should be doing all they can to attract younger a 'ults who can support the city, however if these two tickets are to go through it will set a horrible precedent for the future of uptown vibrancy. Where my bar is located at 47 Canterbury St. is 11 in a zone thy,: I have labeled as "The restaurant/bar district" on page 2. This zone wasn't around a few years ado, but is now and I believe should be cherished and supported because without it the city will lose the li}tle momentum in urban development that entrepreneurs have built up for it in these past few years. Discover Saint John mission is to increase tourism revenues in Saint John by marketing our unique and competitiv � tourism experiences to high potential markets. We are a not-for-profit public-private corporation created in partnership with the City of Saint John, the Saint John Hotel Association and our Industry Members. In the above Discover Saint John mission statement it mentions unique experiences and I can't think of a more unique experience then to have a night out in Saint John intJhis Restaurant/ Bar district. I hope that you as a council realize the best course of action to protect this restaurant/bar district and make the appropriate amendments to by-law M-22 for this specific area (Restaurant/bar District) liii order so it can continue to grow and foster a vibrant fun night life in the core of the Uptown. Thank you for your time Sincer y 100.0 Sam Mack:.iy 243 Prince William St., unit 701 639-5228 `11106%, List of 18 Bars, Restaurants and Comedy club that all operate after 9:00 in the Restaurant/Bar District and according to by-law M-22 could all be ticketed at some point. Big tide brewery Britt's Cask and Kettle Church s�, eet EN Sushi Five and Dime Happiness Hopscotch Italian by night Jungle Jim's O' Lea ry'r Picaroons Port City Royal Taco Pica Thandi The Canterbury Union Club Yuk Yuk's `&ON January 23, 2017 Deputy Mayor and Councillors Subject: Employment Matter 10.2(4)(j) — Management/ Professional Employee Terms and Conditions of Employment and Recommended 2017 Annual Economic Increase The Committee of the Whole, having met on January 23, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on January 23, 2017, Common Council approve: The updated Terms and Conditions of Employment for Management/ Professional Personnel as per Attachment D, with an effective date of January 24, 2017; and, 2. A 2.0% annual adjustment to the City's Management / Professional Pay Scale, retroactive to January 1, 2017„ Sincerely, I31.IIIBo "1971 Si�Iilm��tId'in, III � � �:��m� ILMI. fiiL) u��^m�: airvI:�i�u�0in.c ��A), 119711 Sa�nif Inc) i, ��l �lu�:�,. ��°��road':� U. M.:"III 194 Terms and Conditions of Employment - Management/Professional Personnel City of Saint Jahn City of Saint John Terms and Conditions of Employment Management/Professional Personnel 2017 City of Saint john 1 2017 Terms and Conditions of Employment - Management/Professional Personnel TABLE OF CONTENTS INTRODUCTION..........................................................................................................................................................4 EFFECTIVEDATE........................................................................................................................................................4 COVERAGE AND APPLICATION.............................................................................................................................4 ORGANIZATIONAL PERFORMANCE.......................................................................................................................................... 5 COMPENSATION OBJECTIVES.................................................................................................................................................... 5 EMPLOYEE DEVELOPMENT........................................................................................................................................................ 5 EMPLOYEE WELLNESS AND PRODUCTIVITY.......................................................................................................................... 6 V.11 IN It$]QI n: [oil] MV] WITH 0 C REGULARHOURS OF WORK...................................................................................................................................................... 6 REASONABLEOVERTIME........................................................................................................................................................... 6 EXTRAORDINARY OVERTIME.................................................................................................................................................... 6 ON-CALL ASSIGNMENTS............................................................................................................................................................. 6 REMUNERATION FOR EXTRAORDINARY OVERTIME AND ON-CALL................................................................................. 7 SAINT JOHN EMERGENCY MANAGEMENT ORGANIZATION................................................................................................. 7 Va1INW11VIIII.Y.1W.11NIII. / PRINCIPLES OF SALARY RANGE ADMINISTRATION............................................................................................................. 8 PART THREE: BENEFITS..........................................................................................................................................9 ANNUALVACATION..................................................................................................................................................................... 9 DISPLACEMENT OF VACATION.................................................................................................................................................. 9 STATUTORY, DESIGNATED AND PROCLAIMED HOLIDAYS................................................................................................. 9 FLOATINGHOLIDAY..................................................................................................................................................................10 HEALTHAND DENTAL..............................................................................................................................................................10 BASIC LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT.................................................................10 OPTIONAL LIFE INSURANCE....................................................................................................................................................10 VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT..................................................................................................10 PAIDUP LIFE INSURANCE........................................................................................................................................................10 SERVICEPAY...............................................................................................................................................................................11 RETIREMENTPAY......................................................................................................................................................................11 City of Saint john 2 2017 `&61.1 Terms and Conditions of Employment - Management/Professional Personnel DEFERRED SALARY LEAVE PROGRAM..................................................................................................................................12 PART FOUR: ABSENCES DUE TO SICKNESS, INJURY OR DISABILITY....................................................12 SICKLEAVE DEFINED................................................................................................................................................................12 SICKLEAVE BENEFITS..............................................................................................................................................................13 RETURNTO WORK....................................................................................................................................................................13 LONGTERM DISABILITY..........................................................................................................................................................13 MATERNITYLEAVE...................................................................................................................................................................14 PARENTALLEAVE......................................................................................................................................................................14 FAMILYCARE..............................................................................................................................................................................15 BEREAVEMENTLEAVE..............................................................................................................................................................15 PART SIX: HEALTH AND WELLNESS.................................................................................................................15 HEALTH AND WELLNESS INCENTIVE.....................................................................................................................................15 EMPLOYEE AND FAMILY ASSISTANCE PROGRAM...............................................................................................................15 PART SEVEN: EMPLOYEE DEVELOPMENT.....................................................................................................16 MAINTENANCE OF PROFESSIONAL DESIGNATIONS OR CERTIFICATIONS......................................................................16 TRANSFER OF KNOWLEDGE....................................................................................................................................................16 PART EIGHT: GENERAL.........................................................................................................................................17 PROBATIONARY PERIODS........................................................................................................................................................17 WORKPLACE CONFLICT RESOLUTION..................................................................................................................................17 PORTABILITYCLAUSE..............................................................................................................................................................17 City of Saint john 3 2017 `LOtl Terms and Conditions of Employment — Management/Professional Personnel MANAGEMENT/PROFESSIONAL PERSONNEL TERMS AND CONDITIONS OF EMPLOYMENT INTRODUCTION This document sets out the terms and conditions of employment for Management/Professional personnel employed by the City in full-time permanent positions. Clearly articulated Terms and Conditions of Employment represent best practice for any employment relationship. It is a foundational document that helps establish trust in the employment relationship. Our Corporate Strategic Plan, AdvanceSJ, outlines the strategic priorities, directions and initiatives that will allow us to move forward and make progress on our goal — to establish the City of Saint John as a service -based, results -oriented, high performance public service organization. Our Strategic Plan is updated annually to reflect emerging opportunities and challenges, ensuring the strategic direction continues to align with Council's Priorities. EMPLOYER The City of Saint John, hereinafter referred to as the "Employer", is a body corporate in the County of Saint John, in the Province of New Brunswick. EFFECTIVE DATE Effective January 24, 2017, these Terms and Conditions of Employment — Management/Professional Personnel will supersede all previous versions. The Terms and Conditions will be updated to include reference to future amendments of applicable Human Resource (HR) Policies under the Employer's new Policy Instruments Framework as approved by Saint John Common Council on August 8, 2016. The associated HR Policy Framework and its companion Policy Statements and Documents are congruent with the Framework of Policy Instruments approved by Common Council, and will support the Terms and Conditions of Employment as outlined in this document, as well the strategic directions of the organization as outlined in AdvanceSJ, the Employer's strategic plan. COVERAGE AND APPLICATION These Terms and Conditions of Employment apply to all full-time permanent management and professional employees of the Employer. In cases where individuals are engaged in any of these positions under an employment contract, the provisions of the contract will prevail. City of Saint john 4 2017 iLU] Terms and Conditions of Employment — Management/Professional Personnel Questions regarding the contents or administration of the Terms and Conditions of Employment may be directed to Human Resources. The City Manager is responsible for the maintenance of these Terms and Conditions of Employment with all amendments being subject to approval of Common Council. Managers are responsible for: • developing a sound working knowledge of this document and associated Standard Operating Procedures (SOPS), including revisions and additions. • making every effort to ensure that staff are aware of and understand applicable policies and practices. • applying policies and practices in an equitable and fair manner while utilizing sound judgment. • reporting, as necessary, the need for periodic revisions or additions. All employees have a responsibility to be familiar with existing policies and practices as they relate to their role and employment. ORGANIZATIONAL PERFORMANCE The Employer is committed to achieving excellence throughout its operations. To meet this objective, we will ensure our workforce is skilled and knowledgeable, consistently demonstrating commitment, integrity and responsibility in our service to the citizens of the City of Saint John. Our Management/Professional Personnel will provide leadership in implementing priority continuous improvement initiatives, ensuring that target cost savings are achieved and accomplishments are celebrated throughout the organization. COMPENSATION OBJECTIVES The Employer recognizes the contributions and achievements of employees and provides a total compensation package which is intended to achieve the following three (3) objectives: (1) To attract, retain and motivate highly qualified employees (2) To contribute to the recognition and reward of employees' individual performance (3) To maintain a competitive compensation structure that compares favourably with others in the marketplace and can be supported by the financial position of the Employer EMPLOYEE DEVELOPMENT The Employer supports employee learning and development as a strategic opportunity to develop a qualified and motivated workforce. City ofSaintJohn 5 2017 `Bk7 Terms and Conditions of Employment — Management/Professional Personnel EMPLOYEE WELLNESS AND PRODUCTIVITY The Employer promotes employee wellness that encourages a shared responsibility to develop and achieve personal and organizational goals. PART ON E: HOURS OF WORK REGULAR HOURS OF WORK Business hours, as well as the "regular" hours of work for City employees, vary from department to department and employee group to employee group. For instance, CUPE Local 486 Inside Workers have a 35 -hour regular work week; CUPE Local 18 Outside Workers have a 40 -hour regular work week; and Fire Operations average a 42 -hour regular work week. The large diversity in "regular" hours of work among employee groups presents a problem in clearly defining the regular hours of work for management and professional personnel. For all intents and purposes, the regular hours of work for each manager shall be directly related to the regular hours of work of the reporting employee group. If the manager has no employees reporting to him/her, then the regular hours of work will be based upon the public business (office) hours of that department or division. REASONABLE OVERTIME It is anticipated that management and professional personnel will be required to work time beyond the regular hours of work which is reasonably required to complete their job. This additional commitment is inherent to every management job and, accordingly, is incorporated in the compensation structure. It is considered reasonable for management personnel to be required to work up to fifty (50) hours in any given week. Based on normal operational standards, this overtime requirement should not be expected to occur for more than two (2) consecutive weeks and should not be considered acceptable for scheduling of regular work duties. EXTRAORDINARY OVERTIME Time worked in excess of fifty (50) hours in any given week shall be considered extraordinary overtime. ON-CALL ASSIGNMENTS Some management and professional personnel are expected to support public and employee safety and 24/7 operational continuity by being on-call. Such assignments will be rotated amongst the applicable managers. To support the health and wellness of employees, it is the Employer's objective not to place an employee in a weekly on-call assignment more often than once in a six-week period. On-call assignments that occur more frequently than once in every six (6) weeks, on average, will require City Manager approval. City ofSaintJohn 6 2017 (r80I91 Terms and Conditions of Employment — Management/Professional Personnel An employee cannot be on-call during vacation leave. This includes weekends (or regularly scheduled days off) that abut the vacation leave, as well as any statutory holidays that abut or fall within the vacation leave. When an employee is required to be on-call, they shall receive one (1) day off with pay for each week on-call to be taken within a three-month period following the on-call week. If a Statutory Holiday falls within the on-call week, an additional day off will be granted. No more than five days of accumulated on-call time shall be carried over from one calendar year to the next. REMUNERATION FOR EXTRAORDINARY OVERTIME AND ON-CALL When an employee's weekly cumulative hours of work (including on-call activities) exceed that considered to be reasonable overtime, as earlier defined, the employee shall be remunerated for each additional hour of work at his/her straight time rate of pay. Equivalent time off in lieu of pay may be provided subject to Department Head approval. SAINT JOHN EMERGENCY MANAGEMENT ORGANIZATION A call -out or an extended response to a matter of public emergency, public safety or incident mitigation shall be included in the tabulation of regular hours worked, reasonable overtime and extraordinary overtime. PART TWO: SALARIES The City Manager is responsible for reviewing and making recommendations to Common Council regarding total compensation initiatives as they fit into the organization's overall total compensation strategy. The City Manager will recommend inclusion of sufficient resources in the annual budget and plan to implement salary and other total compensation initiatives once approved. In conjunction with the annual budget approval process, the City Manager shall make a recommendation to Common Council as to an appropriate adjustment to the Pay Scale for management and professional personnel. The recommendation shall be based upon: • Economic factors such as Cost of Living, Inflation rates, etc. • Fair and equitable internal comparisons with other City of Saint John employee groups. • Comparisons with relevant external employers for the purposes of attaining and maintaining market competitiveness and thus suitable attraction and retention. • Consistent policy directions, programs and services for all City of Saint John employee groups. • Any specific direction provided by Common Council. City ofSaintJohn 7 2017 Wel Terms and Conditions of Employment — Management/Professional Personnel PRINCIPLES OF SALARY RANGE ADMINISTRATION The following basic principles apply to salary administration: • In 2015, the Employer engaged Hay Group to conduct a full job evaluation process for all management/professional personnel positions. From this process, Salary Administration Guidelines were approved by Common Council, which will be incorporated into a Salary Administration Policy. • Jobs will be assigned to various classification levels in the salary system based on job evaluation. • Those hired or promoted before July 1St of each year will be eligible for a step increase effective January 1St of the following year (processed in July). Those hired or promoted after July 1St of each year will be eligible for a step increase effective January 1St of the subsequent year (processed in July). By way of examples: o An employee hired in May 2016 will be eligible for a step increase effective January 1, 2017. o An employee hired in November 2016 will be eligible for a step increase effective January 1, 2018. • There will be no further salary adjustments once an employee's salary has reached the maximum of the job classification. • An employee who has not performed the job in a satisfactory manner duly addressed with the employee and documented by the supervisor through the performance appraisal process will not be eligible to receive a salary adjustment. In such cases, a performance improvement plan will be prepared and monitored by the manager and/or supervisor. Signed annual performance reviews for all direct reports must be received by the Human Resources Department no later than mid-June of each calendar year. Management employees will become ineligible for step increases should the June submission deadline not be met. • Cost of Living adjustments and the timing of these are subject to Common Council approval. City ofSaintJohn 8 2017 WIN Terms and Conditions of Employment - Management/Professional Personnel PART THREE: BENEFITS ANNUAL VACATION Management and professional personnel of the Employer shall earn vacation as follows: • Five (5) years or less of continuous service - three (3) weeks/year • Six (6) years of continuous service - four (4) weeks/year • Thirteen (13) years of continuous service - five (5) weeks/year • Twenty (20) years of continuous service - six (6) weeks/year • After twenty-five (25) years of continuous service, each employee shall receive one (1) additional day per further year of continuous service to a maximum of five (5) days per year All employees follow the above schedule except in cases where a different entitlement was negotiated at the time of appointment and agreed to by the City Manager or Common Council where applicable. In such cases, the employee will progress through the above schedule as if he/she had the continuous years of service to earn the vacation negotiated at the time of hire. For scheduling purposes, the vacation year shall be from January 1 to December 31. Vacation must be taken in the current calendar year and is to be scheduled by a supervisor or manager in consultation with the employee. However, vacation is earned based on the employee's continuous service date. An employee may carry from one calendar year to the next, a maximum of two (2) weeks' vacation. An employee may accumulate up to a total of four (4) weeks of vacation carryover at any time. Any additional vacation carryover must be approved by the City Manager. Should an employee use vacation time not yet accrued at the time of resignation/termination, they will be required to repay the applicable prorated portion of vacation. This repayment will be deducted from their final cheque. DISPLACEMENT OF VACATION If an employee is hospitalized during his/her vacation period, such time in the hospital shall not be considered vacation time, but shall be considered sick leave. In addition, should there be a death in the family; time will be entered as bereavement. STATUTORY, DESIGNATED AND PROCLAIMED HOLIDAYS Management and professional personnel shall be entitled to Statutory, Designated and Proclaimed Holidays as follows: New Year's Day, Good Friday, Easter Monday, Victoria Day, City of Saint john 9 2017 `IN Terms and Conditions of Employment — Management/Professional Personnel Canada Day, New Brunswick Day, Labour Day, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day, and any other day proclaimed by the Federal, Provincial or Municipal Governments as a holiday. Management and professional personnel are entitled to statutory, designated and proclaimed holidays from the date of commencement of work with the Employer. FLOATING HOLIDAY Each management and professional person who has completed one (1) year of continuous service shall be entitled to one (1) day as a floating holiday to be taken at a mutually agreed time each calendar year. There shall be no carry -forward of this holiday or any payout of the holiday upon termination of employment. HEALTH AND DENTAL All management and professional personnel, as well as their spouses and dependent children, are eligible to participate in this plan. Participation in the plan is mandatory for all employees hired after May 1, 2009. The costs of the program are shared at 75% from the Employer and 25% from the employees. BASIC LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT Basic Life Insurance, including Accidental Death and Dismemberment Insurance (AD&D), are mandatory benefits for all permanent management and professional personnel. The Employer contributes 75% of the cost of the program with employees being responsible for the remaining 25%. The total benefit for Basic Life Insurance is equal to 300% of annual earnings rounded to the next higher multiple of $1000 to a maximum of $500,000. The benefit for AD&D is also equal to 300% of annual earnings. Earnings are defined as the rate of regular salary received. OPTIONAL LIFE INSURANCE Optional Life Insurance is available for purchase for employees, their spouses and dependents. Employees are responsible for 100% of the premium. The premium rates for Optional Life are based on factors which include your age, sex and smoker/non-smoker status and the City's overall Group Life Plan experience. VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT Voluntary AD&D is available for employees, their spouses and dependents. Employees are responsible for 100% of the premium. PAID UP LIFE INSURANCE In lieu of a $5,000 paid-up life insurance policy upon retirement, all permanent management/ professional employees who were employed by the City of Saint John on or prior to December 31, 2016, will receive a one-time payment of $2000 effective their actual date of retirement pursuant to the terms of the Employer's Shared Risk Plan. Individuals hired after January 1, 2017 will not be entitled to the life insurance policy or the one-time payment upon retirement. City of Saint john 10 2017 Well Terms and Conditions of Employment — Management/Professional Personnel SERVICE PAY Consistent with the policy direction established by Common Council, Service Pay will continue to be paid only to permanent members of management/professional personnel employed on or before June 1, 1992. Members of management/professional personnel hired after June 1, 1992, are not eligible for Service Pay. RETIREMENT PAY Retirement Pay is a benefit available to all permanent, full-time members of the management/ professional personnel of the City who were hired and have continuously worked for the City on a full-time basis since on or before March 23, 2009. Any individual hired after March 23, 2009, is ineligible to receive Retirement Pay. Notwithstanding the foregoing, if an individual was employed in a full-time, unionized position by either the City or the Saint John Police Commission on or before March 23, 2009, only to later become a full-time member of the management/professional personnel of the City, he or she is eligible to receive Retirement Pay or payment in lieu thereof from the City provided that he or she has never earlier received Retirement Pay or payment in lieu thereof from either the City or the Saint John Police Commission pursuant to the terms of a Collective Agreement. This is intended to recognize individuals who move from a unionized position to a management/ professional personnel position within the City, as well as to recognize individuals who move from unionized positions where they are employed by the Saint John Police Commission to management/professional personnel positions with the City. In addition to the criteria outlined above, the following further terms and conditions govern eligibility for and the amount of Retirement Pay: • An eligible employee must have a minimum of five (5) years of continuous service. • An eligible employee shall be paid Retirement Pay on the following basis: one (1) month's pay for the first five (5) years of continuous service and one (1) further month's pay for every five (5) years of continuous service, or fraction thereof, beyond the initial first five (5) years of continuous service. The maximum total amount of Retirement Pay that an eligible employee may receive is six (6) month's pay. Notwithstanding the use of the term "Retirement Pay", an eligible employee may request in writing a one-time only payment in lieu of Retirement Pay at any time prior to his or her retirement from the City. The amount payable shall be calculated having regard to the eligible employee's length of continuous service as of the date of the request pursuant to the criteria outlined above. Under no circumstances, shall an otherwise eligible employee be entitled to receive any payment in lieu of Retirement Pay in circumstances where such request is made when he or she City of Saint john 11 2017 W9191 Terms and Conditions of Employment — Management/Professional Personnel is leaving the City for any reason other than retirement under the City of Saint John Shared Risk Plan, save and except for leaving for a position with the Saint John Police Commission. To assist in insuring the enforcement of this provision, no payment in lieu of Retirement Pay shall be made until ninety (90) days elapse from the date upon which the aforementioned written request is made. DEFERRED SALARY LEAVE PROGRAM The City of Saint John wants employees to have opportunities to develop their skills and knowledge to the utmost. To assist permanent employees who aspire to develop themselves by attaining further education or who wish to have time off for personal growth, the City of Saint John will hold a portion of an employee's salary for a specified period of time and then allow the employee to take up to one (1) year off with pay equivalent to the amount withheld. Employees who wish to participate in this program must apply in writing to their department head. The department head will consider the request and forward it, along with a recommendation, to the City Manager and Human Resources for a decision on the request. Under these terms and conditions, the employee would agree to be paid a reduced percentage of his or her gross salary for a specified period of time, not to exceed five (5) years. The remaining portion of the employee's salary would be paid out at regular intervals (i.e., weekly, bi-weekly, monthly) once the employee begins the deferred salary leave. During the entire term of the program, including the leave of absence, the employee would continue to pay his or her portion of benefit costs through payroll deduction and benefits coverage would continue. Participants would continue to make Pension Plan contributions in accordance with the provisions of the Shared Risk Plan. Canada Pension Plan premiums, Employment Insurance premiums and income tax would also be deducted in accordance with Revenue Canada guidelines. PART FOUR: ABSENCES DUE TO SICKNESS, INJURY OR DISABILITY SICK LEAVE DEFINED Sick Leave means the period of time an employee is absent from work by virtue of being sick or disabled, or under examination or treatment of a physician, chiropractor, or dentist or because of an accident for which compensation is not payable under the Workers' Compensation Act. Routine examinations by or visits to physicians, chiropractors, or dentists are not considered to be part of sick leave and should be coded using the applicable medical appointment code for payroll purposes. City of Saint john 12 2017 WIN Terms and Conditions of Employment — Management/Professional Personnel SICK LEAVE BENEFITS The City of Saint John will continue to pay the salary of employees for a period of six (6) months while on sick leave, provided the employee meets their obligation to the Employer with respect to the Return to Work Program. All absences of ten (10) continuous working days or greater will be referred to a third party Occupational Medical Advisor (OMA) or Medical Doctor in order to be considered for ongoing Sick Leave Benefits. Employees must apply for Long Term Disability benefits after being absent from the workplace for ninety (90) calendar days. Employees off work due to illness or injury will continue to earn a vacation entitlement for absences up to six (6) months in duration. RETURN TO WORK The City of Saint John recognizes its duty to accommodate employees who are absent from work due to illness or injury. The objective of all concerned is to see a safe and timely return to work for the individual using a case management methodology. A Return to Work SOP supporting this initiative will be established and maintained by Human Resources. LONG TERM DISABILITY The City of Saint John shall maintain an insured Long Term Disability Policy which provides: • a benefit amount equal to 70% of monthly earnings plus a contribution of 9% to the City of Saint John Shared Risk Plan. • a qualifying period of six (6) months. The Employer will continue to pay sick benefits for the duration of the qualifying period provided that the employee fully participates in the established Return to Work process including following the treatment and recommendations provided by the City's Occupational Medical Advisor. • a benefit amount integrated with all other disability programs, i.e. Canada Pension Plan. Adjudication and administration of all claims under this Policy will be the responsibility of the insurance provider. City ofSaintJohn 13 2017 KIrl Terms and Conditions of Employment - Management/Professional Personnel PART FIVE: LEAVES MATERNITY LEAVE Maternity Leave shall cover a period of seventeen (17) weeks. Supplementary Unemployment Benefit Plan a) This plan is conditional upon the approval and continued approval of the Federal Government. b) An employee who provides proof that she has applied for and is eligible to receive Employment Insurance Benefits pursuant to the Employment Insurance Act, shall be eligible to be paid a maternity leave allowance in accordance with the Supplementary Unemployment Benefit Plan for a period not to exceed seventeen (17) continuous weeks inclusive of the two (2) week waiting period for Employment Insurance benefits. c) In respect of the period of maternity leave, payments made according to the Supplementary Unemployment Benefit Plan will consist of payments equal to the difference between the Employment Insurance benefits the employee is eligible to receive and ninety percent (90%) of her regular rate of pay at the time maternity leave commences, less any other monies received during the period which may result in a decrease in Employment Insurance benefits to which the employee would have been eligible if no extra monies had been received during this period. d) Regular rate of pay shall mean the rate of pay the employee was receiving at the time maternity leave commenced, but does not include overtime or any other form of supplementary compensation. During the period of maternity leave, if permissible under the relevant Plan, the Employer shall continue to pay its share of Pension, Health & Dental and Group Life Insurance. The employee also agrees to pay her share. When an employee decides to return to work after maternity leave, she shall provide the Employer with at least two (2) weeks' notice. On return from maternity leave, the employee shall be placed in her former position, or if that position no longer exists, one of equivalent stature within the organization. Employees shall be permitted to accumulate vacation credits while on maternity leave. PARENTAL LEAVE Parental leave shall be unpaid and cover a period of up to thirty-seven (37) weeks after the birth of a child or adoption of a child under the age of nineteen (19). During the period of parental leave, if permissible under the relevant Plan, the Employer shall continue to pay its share of Health & Dental and Group Life Insurance. The employee also agrees to pay his/her share. Should an employee choose to pay the employee pension contribution for the period of parental leave, the Employer shall also pay its pension contribution provided that City of Saint john 14 2017 W91-13 Terms and Conditions of Employment — Management/Professional Personnel such pension contributions are paid in full by the employee within twelve (12) months upon returning from such leave. The employee shall provide the Employer with at least two (2) weeks' notice prior to the date of return from parental leave. On return from parental leave, the employee shall be placed in his/her former position, or if that position no longer exists, one of equivalent salary group within the organization. Employees shall not accumulate vacation credits while on parental leave. FAMILY CARE Family care is provided to allow reasonable required medical care for immediate family members. Family care leaves greater than five (5) days annually require approval by the department head and Human Resources Department. BEREAVEMENT LEAVE Management/Professional personnel shall be granted bereavement leave in the event of the death of an employee's immediate family member. The length of such leave will be at the discretion of the department head, in consultation with the Human Resources Department, and may vary depending on circumstances. PART SIX: HEALTH AND WELLNESS HEALTH AND WELLNESS INCENTIVE The Employer shall reimburse an employee 50% of the costs, up to a maximum reimbursement of $600.00 plus HST per calendar year, for fees associated with: • membership in a fitness centre, aquatic centre or gymnasium. • participation in healthy living, healthy eating or weight loss/management programs. • smoking cessation. • any physical or medical examination(s) that facilitate optimal participation in any of the above related activities/programs. EMPLOYEE AND FAMILY ASSISTANCE PROGRAM The Employee and Family Assistance Program (EFAP) is a service that provides confidential and professional assistance to employees and their family members to resolve problems that affect their personal lives and in some cases, job performance. The EFAP is provided at no cost to employees or immediate family members subject to the provisions of the City Policy "Employee and Family Assistance Program". City ofSaintJohn 15 2017 W916.1 Terms and Conditions of Employment — Management/Professional Personnel PART SEVEN: EMPLOYEE DEVELOPMENT The City of Saint John is committed to providing assistance to all management and professional personnel in their ongoing professional development. The Employer agrees to pay all, or a portion of, tuition and related fees (including books) to be incurred by the employee to acquire any certifications, designations, undergraduate or graduate degrees that would help fulfill their current or potential future responsibilities with the Employer. The degree to which a particular program will be supported will be based on its applicability to the needs of the organization. This shall include travel costs, if travel is required to meet course requirements. Payment by the Employer is to be agreed to by the employee, his/her manager, Human Resources and the City Manager, or designate, prior to registration or participation in any course or program. A business case must be prepared and approved prior to enrollment in any post -secondary education. Employees receiving financial support from the Employer to pursue undergraduate or graduate degrees shall be required to continue working for the Employer for a minimum of four (4) years following completion of the degree or program. In the event that the employee terminates their employment prior to completion of this requirement, they shall reimburse the Employer for a prorated portion of the costs incurred ie. If an employee were to leave after only two (2) years they would be required to reimburse the Employer fifty percent of the total paid for tuition and related fees. The employee shall work on all courses and assignments on his/her own time, however, when the employee is required to travel to a conference, course, or program during normal business hours, the employee is not required to make the time up and shall be paid as if at work. Nothing herein shall guarantee a promotion as there are other factors beyond education that determine the best qualified person for a position. MAINTENANCE OF PROFESSIONAL DESIGNATIONS OR CERTIFICATIONS Maintenance of professional designations and certifications is a demonstration of competence that is an essential component to the effective delivery of many City Services and in many cases is a prerequisite for practising a profession or carrying out certain responsibilities on behalf of the Employer. Accordingly, the Employer agrees to pay the cost(s) associated with the employee maintaining his/her professional designation or certification. TRANSFER OF KNOWLEDGE If a certification, designation, undergraduate or graduate degree was obtained with the financial support of the Employer, or at the request of the Employer, the employee will participate in any program or initiative that helps transfer the employee's acquired knowledge to other employees of the organization. Such an expectation will be discussed with the employee prior to participation in the subject course or program. City ofSaintJohn 16 2017 PA to] Terms and Conditions of Employment - Management/Professional Personnel PART EIGHT: GENERAL PROBATIONARY PERIODS All newly hired employees must serve a probationary period of twelve (12) months from the date of appointment. During such period, the Employer shall evaluate the suitability of the employee for continued employment. Upon successful completion of the probationary period, the employee shall be confirmed in the position. Notwithstanding the foregoing, the Employer may extend a probationary period for an employee in circumstances where performance issues have been identified and, consequently, the Employer deems it appropriate to allow a further period of time to evaluate the suitability of a probationary employee for continued employment rather than termination of that employee. In such circumstances, the probationary period shall be specified and extended in writing prior to the expiration of the standard twelve (12) month period together with the reasoning being provided in such correspondence to the employee respecting the need for an extension. WORKPLACE CONFLICT RESOLUTION Workplace conflicts are to be resolved quickly, in an orderly fashion, with the least possible anxiety for all concerned. The Employer is committed to the development and maintenance of a conflict resolution procedure whereby employees can bring matters of concern to their supervisor; ensure fair and equitable treatment for all employees; eliminate dissatisfaction; and resolve problems so that constructive workplace relationships are established and retained. PORTABILITY CLAUSE The Employer recognizes that there is a high level of integration between the Saint John Police Commission and the Employer, which is expected to continue into the foreseeable future. An employee of the Saint John Police Commission who accepts employment with the Employer shall retain the benefits listed below: • Vacation rate entitlement shall be calculated giving consideration to the number of years of continuous service on the same basis as calculated by the previous Employer • Service credits as applicable to increments within the salary scale • All other benefits deemed just and appropriate by the Employer City ofSaintJohn 17 2017 211 20/01/2017 Salary Grouping Developmental 1 Steps 2 3 4 5 Exceptional A 156,508 172,179 176,435 180,794 185,361 190,030 209,024 B 120,910 132,949 136,270 139,695 143,223 146,753 161,385 C 97,039 106,795 109,493 112,192 114,994 117,900 129,732 D 84,482 92,887 95,171 97,558 100,049 102,540 112,814 E 78,254 86,038 88,218 90,396 92,680 94,963 104,511 F 72,754 80,018 81,991 84,066 86,142 88,321 97,143 G 67,046 73,791 75,660 77,527 79,500 81,471 89,670 H 62,375 68,602 70,367 72,130 73,895 75,764 83,339 effective Jan 1, 2017 56,770 63,101 64,658 66,318 67,979 69,536 76,490 PAM J� d2 !G�y �l up C'Ii ' rad' Sahat john January 23, 2017 Deputy Mayor and Councillors Subject: Land Matter 10.2(4)(c,d) — Consideration of Sale of a Portion of Land for Public Purposes — Portion of PID # 55151328 Fronting on Mark Drive The Committee of the Whole, having met on January 23, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on January 23, 2017, Common Council approve the following resolution: 1. That Common Council seek the concurrence of the Planning Advisory Committee to sell a 166 square metres +/- portion of Land for Public Purposes being designated PID # 55151328; 2. Provided that Planning Advisory Committee concur, The City of Saint John sell to Norman Joseph Daley the said 166 square metre +/- portion of City land upon the terms and conditions set out in the Agreement of Purchase and Sale attached to M&C #2017- 008; and 3. That the Mayor and Common Clerk be authorized to execute all required documentation,. Sincerely, Don Darling Mayor It44 .......... . . ........ C:iu °N1f'u' , 1"' ..lr.' _., o-r,R'Hi 213 ,Me city of Tabujohn. January 23, 2017 Deputy Mayor and Councillors Subject: Nominating Committee 10.2(4)(b) - Recommended Appointments to Committees The Committee of the Whole, having met on January 23, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole, having met on January 23, 2017, Common Council approve the following appointments: Jeux Canada Games Foundation: to re -appoint Kelly Manning and Jeff White for a three year term from March 3, 2017 to March 3, 2020. Carleton Community Centre Advisory Board: to re -appoint Chuck Edison, David O'Toole, Mary Ann O'Hara, Larry Gautreau, Stephanie Guimond, Rhoda Welschman and Megan Colwell for a two year term from January 23, 2017 to January 23, 2019; to appoint Paul Beale for a two year term from January 23, 2017 to January 23, 2019. Discover Saint John: to re -appoint Ray Gracewood for a three year term from January 23, 2017 to January 23, 2020. Fort LaTour Development Authority: Notwithstanding the policy adopted by Common Council on October 29, 2012 regarding appointments to agencies, boards and commissions Beth Kelly and Helene Williams be re -appointed for a three year term from March 3, 2017 to March 3, 2020. Heritage Development Board: to appoint Melissa Wakefield, replacing Gordon Hewitt, for a three year term from March 3, 2017 to March 3, 2020. Imperial Theatre: to re -appoint Joanna Everitt for a three year term from March 3, 2017 to March 3, 2020. SAINT 11011N RQ,P171 SaintJohn, N6 (.'In ida IE,12L �� . 'I PrC, P, I Q71 It oi 214 Saint John Development Corporation: to re -appoint Patrick Oland, Monica Adair, Jane McEachern and Bruce Phillips each for a three year term from March 3, 2017 to March 3, 2020. Saint John Industrial Parks: to re -appoint Stephan Bolduc for a three year term from March 3 2017 to March 3, 2020; to re -appoint William Ryan for a three year term July 7, 2017 to July 7, 2020. Saint John Substandard Properties Appeal Committee: to appoint John Gillis for a three year term from January 23, 2017 to January 23, 2020 Pension Board of Trustees: to re -appoint John de Gruyter and Alan Lock each for a two year term from February 1, 2017 to February 1, 2019; to re -appoint Ian Polley and Cheryl Nolan each for a four year term from February 1, 2017 to February 1, 2021. Sincerely, MY d&& CJohn January 23, 2017 Deputy Mayor and Councillors Subject: Contract No. 2013-08 Honeysuckle/Sherbrooke Basin Storm Sewer Improvements Phase 2 - Galbraith Construction Ltd,, Prime Contractor The Committee of the Whole, having met on January 23, 2017, made the following recommendation: RESOLVED that as recommended by the Committee of the Whole having met on January 23, 2017, Common Council adopt the following resolution: RESOLVED that the City accept the Maintenance Bond provided by Galbraith Construction respecting Contract No. 2013-08 Honeysuckle / Sherbrooke Drainage Basin Storm Sewer Improvements Phase 3, which Maintenance Bond has been issued by Aviva Insurance Company of Canada in the amount of One Hundred and Thirty -Five Thousand Dollars ($135,000,00) and which expires on the 15th day of March, 2019. Sincerely, Don Darling Mayor w W l`ro, IQ17�, ),r. nt [f @IRf '491 ",.Gplo-> 216