2021-12-20_Agenda Packet--Dossier de l'ordre du jourCity of Saint John
Common Council Meeting
AGENDA
Monday, December 20, 2021
5:00 pm
Meeting Conducted by Electronic Participation
Pages
1. Call to Order
2. Approval of Agenda
3. Disclosures of Conflict of Interest
4. Business Matters - Municipal Officers
4.1. Contract 2021-083001T: Public Space at Market Slip - Site Demolition 1 - 4
5. Adjournment
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COMMON COUNCIL REPORT
M&C No.
2021-366
Report Date
December 19, 2021
Meeting Date
December 20, 2021
Service Area
Utilities and
Infrastructure Services
Her Worship Mayor Donna Noade Reardon and Members of Common Council
SUBJECT: Contract 2021-083001T: Public Space at Market Slip — Site
Demolition
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Jeffrey Cyr
J. Brent McGovern
I John Collin
RECOMMENDATION
It is recommended that Contract 2021-083001T: Public Space at Market Slip — Site
Demolition to the low tenderer, TerraEx Inc., at the tendered price of $528,218.00
(including HST) as calculated based upon estimated quantities, and further that
the Mayor and Common Clerk be authorized to execute the necessary contract
documents.
EXECUTIVE SUMMARY
The purpose of this report is to recommend that Council award Contract 2021-
083001T: Public Space at Market Slip — Site Demolition to the low Tenderer.
PREVIOUS RESOLUTION
February 22, 2021; (M&C 2021-05) Approved Utility and General Fund — Revised
2021 Capital Programs
February 22, 2021: (M&C 2021-045) Approved Architectural Services: Loyalist
Plaza & Fundy Quay Harbour Passage Extension.
REPORT
BACKGROUND
The City of Saint John has received financial support from the Province of New
Brunswick and Infrastructure Canada under the Investing in Canada Infrastructure
Program for a suite of projects associated with the Fundy Quay and surrounding
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infrastructure. This is part of a larger initiative to transform Saint John's urban
waterfront through strategic infrastructure renewal, public space improvements,
and private sector development. As part of this project the City of Saint John has
received support for the revitalization of the public space at Market Slip, the
extension of Harbour Passage along the perimeter of the Fundy Quay property,
and the construction of a pedway to connect Market Square to the Fundy Quay.
To complete these public space improvements, the City awarded a contract for
architectural services in February of 2021 to The Glenn Group. Since this time, the
Glenn Group have prepared a concept design for the public space, which they
presented to both Common Council and the public to a highly positive reception.
The site demolition tender recommended in this report is the second in a series of
procurement efforts in support of the project. The purpose of this tender is to
undertake the demolition and salvage of the plaza and boardwalk areas, as well
as the construction of underground infrastructure to allow for early construction
of the patio areas in the spring, minimizing the disruption to the boardwalk
restaurants during their peak season. Future procurement efforts will be unfolded
over the coming months to acquire the materials and systems to support
construction of the plaza in advance of a larger tender for the construction of the
public space improvements.
The overall scope of this phase of the project includes:
• All demolition work, removals, stockpiling, and erosion protection;
• Laying a pit run gravel base;
• The adjustment and rebuilding of manholes, catch basins and valve boxes;
• Supply and install of storm sewer;
• The supply and install of manholes & catch basins;
• The supply and install of sanitary sewer; and
• The supply and install of watermain infrastructure.
The scope of this contract is to be completed for May 15, 2022, which will allow
for the beginning of the construction of the new patio areas and full scope of the
public space in the Spring of 2022. The full public space construction project is
scheduled to be completed by the conclusion of 2023.
FINANCIAL IMPLICATIONS
The Contract includes work that is charged against the 2021 General Fund Capital
Program and is also supported by two separate Federal Funding contracts.
Assuming award of the Contract to the low tenderer, an analysis has been
completed which includes the estimated amount of work that will be performed
by the Contractor and Others. The total capital costs for the construction
associated with the Site Demolition projects includes both the recommended
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contract with the low tenderer as well as the architectural services contract with
the Glenn Group. As further procurement is required to complete the
construction, the variance in net project budget will be required to support the
remaining construction of the public space.
The analysis is as follows:
Budget $ 12,670,000
Project net cost $ 1,941,096.08
Variance (Remaining for Future Contracts) $ 10,728,903.92
Staff are continuing to work with the City's architectural and engineering
consultants on other components of the Fundy Quay project and will return with
an update on the project and further recommendations regarding overall scope
and budget in the new year.
POLICY —TENDERING OF CONSTRUCTION CONTRACTS
The recommendation in this report is made in accordance with the provisions of
Council's policy for the tendering of construction contracts, the City's General
Specifications and the specific project specifications.
STRATEGIC ALIGNMENT
Fundy Quay is a catalytic project that aligns with many of Council's new priorities
including Grow, Green, Belong and Move.
SERVICEAND FINANCIAL OUTCOMES
Funding for the Fundy Quay project is provided by the Provincial and Federal
Governments through the Investing in Canada Infrastructure Program (ICIP) and
the Disaster Mitigation and Adaptation Fund (DMAF). The full project (including
the seawall) has received approximately $18.4 Million (67%) with the remainder
funds provided by the 2021 City of Saint John General Capital program.
The Fundy Quay public space projects are part of a broader project to transform
Saint John's urban waterfront, with an agreement for private sector development
on the Fundy Quay site, creating a strong business case for the project. The
Ground Lease with Fundy is based on a maximum value of $6.45M and will
generate initial lease payments of $250,000 annually until purchased. The
development of the site is anticipated to generate $2M -$3M in annual property
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tax revenue at full build out and securing the development has been instrumental
in the approval of an additional $15M in federal and provincial infrastructure
investments.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS —
SUPPLY CHAIN MANAGEMENT
A public tender call was issued on November 25, 2021 and closed on December
17, 2021. Five (5) companies responded to the tender call by submitting bids as
follows (including HST):
1. Galbraith Construction Ltd., Saint John, NB $783,621.62
2. Fairville Construction Ltd., Saint John, NB $714,032.13
3. McGuire Excavating, Saint John, NB $595,271.74
4. Dexter Construction Company Ltd., Saint John, NB $1,077,497.10
5. TerraEx Inc., Saint John, NB $528,218.00
The Engineer's estimate for the work was $811,687.25 including HST.
Staff of Supply Chain Management and the City's consultant have reviewed the
tenders and have found them to be complete and formal in every regard. Staff
believes that the low tenderer has the necessary resources and expertise to
perform the work and recommend acceptance of their tender.
The above process is in accordance with the City's Procurement Policy and
Supply Chain Management support the recommendation being put forth.
ATTACHMENTS
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