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2016-12-12_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting Monday, December 12, 2016 6:00 pm Council Chamber Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une r6union de Conseil Communal, veuillez contacter le bureau de la greffi&re communale au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of section 10 of the Municipalities Act and Council/Committee will make a decision(s) in that respect in Open Session: 4:30 p.m. 8th Floor Boardroom City Hall 1.1 Approval of Minutes 10.2(4) 1.2 Legal Matter 10.2(4)(a,b,g) 1.3 Employment Matter 10.2(4)0) 1.4 Legal Matter 10.2(4)(g) 1.5 Financial Matter 10.2(4)(c) 1.6 Legal Matter 10.2(4)(f) 1.7 Legal Matter 10.2(4)(f) Regular Meeting 1. Call to Order 2. Approval of Minutes 2.1 Minutes of November 28, 2016 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1 Services to Beach Road (Recommendation in Report) 5.2 Engineering Services ❑Musquash Water Pumping Station ❑Electrical Substation Upgrades (Recommendation in Report) 5.3 Proposed Public Hearing Date ❑50 Carleton Street (Recommendation in Report) 5.4 G. Prosser Letter ❑ Speed Limits on Highway #I (Recommendation: Refer to City Manager) 5.5 Letter from Residents concerning Saint John Markets Group Inc. Application for Development of Lot on the Corner of Newman and Holly Street (Recommendation: Refer to the Planning Advisory Committee) 5.6 Centre Scolaire Samuel -de -Champlain ❑Humanitarian Project Donation Request (Recommendation: Refer to Community Grants Evaluation Committee) 5.7 Sara Mudge ❑ Seaside Park (Recommendation: Receive for Information) 5.8 FCM []Canada 150 Community Leaders (Recommendation: Refer to Nominating Committee) 5.9 Interim Project Financing Saint John Industrial Parks (Recommendation in Report) 5.10 Easement from Saint John Port Authority at Rodney Terminal (Recommendation in Report) 5.11 2017 Insurance Renewal (Recommendation in Report) 5.12 Public Transit Infrastructure Funding Agreement (Recommendation in Report) 6. Members Comments 7. Proclamation 8. Delegations/ Presentations 9. Public Hearings Ll 6:30 pm 9.1 Street Closing Bylaw Amendment ❑Mallette Road (1St and 2nd Reading) 10. Consideration of By-laws 10.1 Zoning Bylaw Amendment ❑79 Edith Avenue (3rd Reading) with Section 39 Conditions 10.2 Zoning Bylaw Amendment ❑576-578 Havelock Street (3rd Reading) with Section 39 Conditions 10.3 Bylaw Amendment ❑ Salaries to Members of the Common Council (3rd Reading) 11. Submissions by Council Members 12. Business Matters ❑Municipal Officers 12.1 Incentives Annual Report Package 12.2 Community Centre Service Agreements and Future Direction 13. Committee Reports 13.1 2017 General Fund Operating Budget 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 16. Supplemental Agenda 17. Committee of the Whole 17.1 Parking Lot Compliance Program Update 17.2 Appointment of Arbitration Board in the matter of Collective Bargaining between the City of Saint John and the International Association of Firefighters (I.A.F.F), Local 771 17.3 Request from Saint John Non Profit Housing Incorporated to repeal Special By-/ IK TV' 17.4 Option Saint John Non Profit Housing Wellington Row and Union Street Properties 18. Adjournment Ville de Saint John Seance du conseil communal Le lundi 12 decembre 2016 18 h, Salle du conseil Comite plenier 1. Ouverture de la seance Si vous avez besoin des services en frangais pour une reunion du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. ❑ LF -F prive en vertu des dispositions prevues a CUWUll0 de la Loi sur les municipalites. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique 16 h 30 []Salle de conference, 8e etage, h6tel de ville 1.8 Approbation du proces-verbal ❑paragraphe 10.2(4) 1.9 Question juridique ❑alineas 10.2(4)a), b), g) 1.10 4 LHIK4QIFIDhJU S(RL❑alinea 10.2(4)j) 1.11 Question juridique ❑alinea 10.2(4)g) 1.12 Question financiere ❑alinea 10.2(4)c) 1.13 Question juridique ❑alinea 10.2(4)/) 1.14 Question juridique ❑alinea 10.2(4)j) Seance ordinaire 1. Ouverture de la seance 2. Approbation du proces-verbal 2.1 Proces-verbal du 28 novembre 2016 0111 !'. ' cpqlp all;I'.ul [R■11' v■■ 101111111WRIV !,U! ■III . !: I ..,(R! .1., �i .I 0111: ME on V I ! T'WI NEI ' L14 I Y1110, [III; I1-6331 b ! 1 , I a ! U!■ 1 U IF1,111A 5.1 Services au chemin Beach (recommandation figurant au rapport) 5.2 6HHFFEGW pQLA-IID 3 RNJGffSRP SUHffKRMGM LIT�t� Modernisation de la sous -station 6lectrique (recommandation figurant au rapport) 5.3 ❑DUS]4bEECU P FQ��Carleton (recommandation figurant au rapport) 5.4 Lettre de G. Prosser ❑Limites de vitesse sur la Route 1 (recommandation transmettre an directeur g6n6ral) 5.5 Lettre des r6sidents relative a la demande du Saint John Markets Group , (T SRJXEP pQ[J IFP IS P DQTW Holly (recommandation F)AgBD I]RP lffi FRQ H❑ 5.6 Centre scolaire-communautaire Samuel -de -Champlain ❑Demande de dons pour un projet humanitaire (recommandation : transmettre au Comit6 GpQLHNAQLfflW P 5.7 Sara Mudge ❑Parc Seaside (recommandation : accepter a titre informatif) 5.8 FCM Ll Leaders communautaires de Canada 150 (recommandation transmettre au comit& des candidatures) 5.9 Financement G�SUZNWUZELLRKH1T1 Saint John Industrial Parks (recommandation figurant au rapport) 1 • IlI 0111 i 14 iJIII '� [IP 1 A ►11' [Alll II) ,il 111■■ 5.11 5 ISP H��HSRQJZ017 (recommandation figurant au rapport) 5.12 ( QbQMGHHQDW H�RULOQUXKFN9JKHWWRtWQFRP P DQ❑ (recommandation figurant au rapport) 6. Commentaires present6s par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques -118 h 30 ' 1 RCIlffDMQUW1BYiTRQT11.11 ►71)) II dl ' I. ►!11 I Iy 1 l il, [IC UI'' ■ , T (premi&reet deuxi6me lectures) 10. Etude des arret6s municipaux I C 11'' •[@ [111711 IT ► [IC M 111't•W. 111,111101111101 Igo III • ' • I ' i' •- • ill)t■I.' •e► �' •1111' ' iii 11f: 1 0111711 1d' 11 • 1 1 ' f I I �' • [IC [111711IT c [IC 111' • �. 11171111■■ • • - 11 dl 11111' •: It •' • ►11)t ' •ii► �'t•1111' 'iii 11f:14,19V 10.3 0 RC L[HDMtQG-BX]i][1jNYlifLICU HID Salaires des membres du conseil communal (troisi&me lecture) 11. Interventions des membres du conseil 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Rapport annuel sur les incitatifs 12.2 Ententes de services du centre communautaire et orientation future 13. Rapports deposes par les comites ■ ■es ;�i� ii �: ��. � ;�i�■n �■■�i��i�e■ ■,,�►.,�- air m■■■ 100111WIL1,11 1, lip I y1fillne i AM11 0i ■ , cis , m■i , , w, -,■ w ►i . Y'1111111, nVult DI 1.l ►i�■i, I 'my, c 15. Correspondance generale 16. Ordre du jour supplementaire 17. Comite plenier 17.1 Mise a jour sur le programme lance pour assurer le respect des normes liees au stationnement 17.2 1 RP P HNU7[(:[pJ RFIIIWQT collectives entre The City of Saint John et la section locale 771 de ® RP SRI=, 3 ❑ 17.3 Demande de Saint John Non-3UZ1MRET �qFTLmEC UHMEL )F U special « D » 17.4 Option de Saint John Non -Profit Housing Inc. pour les terrains sur les rues Wellington et Union 18. Levee de la seance 100 - Council Minutes- Regular Meeting November 28, 2016 MINUTES 100 - Common Council Minutes November 28, 2016 Moved by Deputy Mayor McAlary, seconded by Councillor Merrithew: RESOLVED that the agenda of this meeting be approved with the addition of items: • 5.10 Contract No. 2016-06: Water Main Cleaning & Lining 100 - Council Minutes- Regular Meeting November 28, 2016 Fund for the purposes of funding the Central Peninsula Sustainable Neighbourhood Action Plan and the Biosolids Disposal Project. 5.7 That as recommended by the City Manager in the submitted report M&C 2016-291: Janitorial Services Contract: 1) The proposal for the establishment of a one-year contract for the provision of janitorial services as submitted by GDI Services (Canada) LP at a cost of $399,060 plus tax, be accepted; 2) Two (2) additional one (1) year extensions, to be exercised upon mutual agreement between the City and GDI Services (Canada) LP, be included; and 3) The Mayor and Common Clerk be authorized to execute the necessary contract documents. 5.8 That as recommended by the City Manager in the submitted report M&C 2016-289: Voice Communication Services for the City of Saint John: 1. The City enters into a Unified Communications & Centrex Multi -Provincial Blended Rates Services Schedule agreement Bell Aliant Regional Communications, Limited Partnership (Bell Aliant) for the delivery of unified Centrex telephone services; 2. The City enters into a Loyalty Program Schedule agreement with Bell Aliant Regional Communications, Limited Partnership (Bell Aliant); and, 3. The Mayor and Common Clerk be authorized to execute the necessary documents. 5.9 That as recommended by the City Manager in the submitted report M&C 2016-285: Easement Grant for Emera Underground Anode Bed Cables - Portion of PID # 55143275, The City of Saint John, in consideration of $15.12 per sq. m., grant to Emera Brunswick Pipeline Company Ltd. (Emera) an easement for underground electric cables and ancillary equipment for an anode bed in, under and through a portion of City land being PID # 55143275 upon the terms and conditions set out in the Easement Agreement document attached to M&C #2016-285; and That the Mayor and Common Clerk be authorized to execute all required documentation. 5.10 That Common Council receive for information the submitted report M&C 2016-294: Contract No. 2016-06: Water Main Cleaning & Lining 100 - Common Council Minutes November 28, 2016 7.1 World AIDS Dav - December 1. 2016 The Mayor proclaimed December 1, 2016 as World AIDS Day in the City of Saint John. 8. Delegations/Presentations 8.1 Operation Red Nose Presentation Representatives of Operation Red Nose provided a presentation on the Operation Red Nose program. (Councillor Lowe withdrew from the meeting.) 8.2 Taxi Advisory Committee Presentation Mr. Ralph Holyoke, Chair of the Committee, gave an overview of the submitted presentation, mainly: • The Committee is not recommending any changes to the rate structure, • The Committee is proposing a public awareness campaign through city staff and media outlets, • The Committee is making recommendations and clarifications to wording be made to the by-law through the City Solicitor 100 - Council Minutes- Regular Meeting November 28, 2016 recommendation. Moved by Councillor Reardon, seconded by Deputy Mayor McAlary: RESOLVED that the Planning Advisory Committee recommendation be approved as follows: 1. That Common Council rezone a parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Nos.00344036 and 55031017 from Two -Unit Residential (112) to Neighbourhood Community Facility (CFN); 2. That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Nos.00344036 and 55031017, be subject to the following conditions: a. That a minimum of 50 percent of the children attending the proposed daycare be between the ages of five and 12 as regulated by the Provincial Department of Early Childhood Services; b. That the subject site be limited to a daycare centre; c. That the daycare centre be limited to a total maximum of 45 children. MOTION CARRIED. Moved by Deputy Mayor McAlary, seconded by Councillor Sullivan: RESOLVED that the by- 100 - Common Council Minutes November 28, 2016 576-578 Havelock Street to permit a day care centre, with no written objections received. The Planning Advisory Committee recommended approval of the re- zoning as set out in the submitted report, with Section 39 conditions. The Mayor called for members of the public to speak against the re -zoning with no one presenting. The Mayor called for members of the public to speak in favour of the re -zoning with Keith MacCallum, the applicant, expressing agreement with the staff recommendation. Moved by Councillor Reardon, seconded by Deputy Mayor McAlary: RESOLVED that the Planning Advisory Committee Recommendation be approved as follows: 1. That Common Council rezone a parcel of land with an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID 55193205 from Two -Unit Residential (132) to Neighbourhood Community Facility (CFN). 2. That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID 55193205, be subject to the following conditions: a) That a minimum of 50 percent of the children attending the proposed day care be in the category of 5-12 year old children, as defined by the Department of Early Childhood Services; b) That the subject site be limited to a day care centre; c) That the applicant submits a site plan, subject to the approval of the Development Officer, illustrating the location of all off-street parking spaces, drop-off area, and any site improvements proposed for the subject property including additional front yard landscaping at the front of the parking area to facilitate safe traffic circulation; and d) That the applicant reinstate the grassed area in the street right-of-way to the satisfaction of the Development Officer. MOTION CARRIED. Moved by Deputy Mayor McAlary, , seconded by Councillor Sullivan: RESOLVED that the by- 100 - Council Minutes- Regular Meeting November 28, 2016 MOTION CARRIED. Read a second time by title, the by- 100 - Common Council Minutes November 28, 2016 The City Manager highlighted that the staff recommendation differs from that of Korn Ferry in regards to the proposed annual increase for Council salaries. The draft 2017 general operating fund budget has allotted funding for the proposed increase in compensation should Council wish to proceed with the recommendation. In order for the increase to become effective for 2017, the by- law will require 15t 2nd, and 3rd reading on or before the Council meeting of December 12tH Moved by Councillor Norton, seconded by Councillor Sullivan: RESOLVED that the Council Compensation review be deferred to January of 2020. MOTION DEFEATED with Deputy Mayor McAlary and Councillors Armstrong, Casey, Lowe, MacKenzie, McAlary, Merrithew and Reardon voting nay. Responding to a question, Mr. Fudge stated that should Council approve the compensation recommendation there would be sufficient funds in the proposed 2017 Operating budget due to lower than anticipated fiscal charges on debentures. 100 - Council Minutes- Regular Meeting November 28, 2016 100 - Common Council Minutes November 28, 2016 The City Manager advised that when an item is placed on the contingency list, the City is sending a strong signal that it is committing to fund the item if the matching funds are raised. Staff recommends that Council maintain the $12 million proposed by the Finance Committee for the Capital Budget. Responding to a question regarding specific metrics for contingency items, the City Manager explained that the contingency funding is an artificial tool used to demonstrate the City is supportive of a particular project. The west side splash pad meets many of the criteria considered by staff when recommending funding for projects. Moved by Councillor Strowbridge, seconded by Councillor Lowe: RESOLVED that the meeting time be extended beyond 10:00 p.m. as provided for in section 3.12 of the Procedural By-law. MOTION CARRIED. Moved by Councillor Merrithew, seconded by Councillor Norton: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-287: 2017 General Capital Budget, Common Council approve the 2017 General Capital Budget in the amount of $22,410,250 (gross) with contributions from other sources of $12,237,750 yielding a net Capital budget in the amount of $10,172,500 (net) as set in Exhibit 1. The question was not taken as an amending motion was proposed. Moved by Councillor Reardon, seconded by Councillor Lowe: RESOLVED that the recommendation for the 2017 Capital Budget be amended to add the West Side Splash Pad on the contingency list for the amount of $250,000, contingent on the group raising $250,000. MOTION CARRIED with Councillors Casey, Merrithew, and Norton voting nay. Moved by Councillor Merrithew, seconded by Councillor Norton: RESOLVED that as recommended by the City Manager in the submitted report M&C 2016-287: 2017 General Capital Budget, Common Council approve the 2017 General Capital Budget in the amount of $22,410,250 (gross) with contributions from other sources of $12,237,750 yielding a net Capital budget in the amount of $10,172,500 (net) as set in Exhibit 1; and further, the West Side Splash Pad be added on the 2017 Capital Budget contingency list for the amount of $250,000, contingent on matching funds of $250,000 being raised. MOTION CARRIED with Councillor Casey voting nay. 12.4 2017 General Operating Budget Moved by Deputy Mayor McAlary, seconded by Councillor Armstrong: RESOLVED that M&C 2016-277: 2017 General Operating Budget be received for information. 1071[elItsL[4l_1ININL" 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda Councillors Norton and Sullivan withdrew from the meetin FIF] 100 - Council Minutes- Regular Meeting November 28, 2016 14.1 District Education Council 100 - Common Council Minutes November 28, 2016 year term from November 28, 2016 to November 28, 2019. Planning Advisory Committee: to re -appoint Derrick Mitchell and Eric Falkjar each for a three year term from January 2, 2017 to January 1, 2020; and to appoint Kris McIntyre, replacing Melissa Black, for term from November 28, 2016 to January 1, 2020. PRO Kids: to appoint Chris Murdock and Andre Dumas each for a three year term from November 28, 2016 to November 28, 2019. Saint John Free Public Library: to appoint Patricia Lucas for a three year term from November 28, 2016 to November 28, 2019; and further, notwithstanding the policy adopted by Common Council on October 29, 2012 regarding appointments to agencies, boards and commissions that Maryanne Lewell and Jason Alcorn be re -appointed each for a one year term from November 28, 2016 to November 28, 2017. Saint John Industrial Parks: to re -appoint Percy Wilbur to a three year term from December 24, 2016 to December 24, 2019. Uptown Saint John: to appoint Councillor Donna Reardon for a term from November 28, 2016 to the end of her current term on Council. City of Saint John Non Profit Housing: to re -appoint Robert Lockhart and Lisa Keenan each for a three year term from November 28, 2016 to November 28, 2019 as the Rotary Club representatives. Community Grants Evaluation Committee: to appoint Deputy Mayor Shirley McAlary and Councillor David Merrithew for a term from November 28, 2016 to the end of their current terms on Council. Saint John Board of Police Commissioners As recommended by the Committee of the Whole having met on November 28th 2016, Common Council approves that the Council resolution of October 29, 2012 respecting the terms of appointments remain at three year terms and that the Saint John Board of Police Commissioners be notified. MOTION CARRIED. Contingent Funding Moved by Councillor Norton, seconded by Councillor Strowbridge: RESOLVED that the practice of placing contingent funding in the Capital Budget be referred to the City Manager for a review of best practices. MOTION CARRIED with Councillor MacKenzie voting nay. 18. Adjournment Moved by Councillor Lowe, seconded by Councillor Strowbridge: RESOLVED that the meeting of Common Council held on November 28, 2016 be adjourned. MOTION CARRIED. The Mayor declared the meeting adjourned at 10:15 p.m. FTI 100 - Council Minutes- Regular Meeting November 28, 2016 Mayor/ maire Common Clerk / greffier communal ❑❑ r ii..'r I I' COUNCIL REPORT M&C No. 2016-299 Report Date November 28, 2016 Meeting Date December 12, 2016 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. Services to Beach Road OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Katherine Shannon Michael Hugenholtz Jeff Trail RECOMMENDATION Resolved that Common Council extend the provision of service to the Beach Road until such time, that at its sole discretion, Common Council resolves to discontinue service and that Council adopts the following conditions, restrictions and limitations: I. Service will be provided only for so long as written permission from the owners of Beach Road to the City to do so has been provided; II. Service is conditional upon the continued existence of a policy of comprehensive general liability insurance naming the City as an additional insured and including a cross -liability clause, which has been obtained and paid for by the property owners fronting on the Beach Road, and which policy provides $2,000,000 coverage on an occurrence basis with a policy year term general aggregate limit of $5,000,000; III. The nature and extent -2 - IV. More specifically, the maintenance and minor repair service shall not extend to repair or reinstatement of the Beach Road or to drainage in relations thereto, nor to work respecting culverts, nor to work protecting the Beach Road or the adjacent shoreline from erosion or other deterioration and further that the scheduling of service to the road shall be solely at the discretion of the City acting reasonably. EXECUTIVE SUMMARY At the December 7, 2015 meeting, Common Council adopted a resolution authorizing service to the Beach Road with stipulated preconditions to the service. The road owner has provided verbal consent on November 21, 2016 and will be following up with written consent, for the City of Saint John employees and equipment to access and service the Beach Road as deemed necessary. City staff has reached out to the known property owners of the Beach Road to confirm continuance of the December 7, 2015 resolution. Should the property owners; not reply, nor renew the insurance policy or not agree to the preconditions set out; this arrangement is null and void and service to the Beach Road will cease as of December 10, 2016. I1:7��IC�1►1��:7��]��j�[�1►�1 RESOLVED that as recommended by the Committee of the Whole, having met on December 7t", 2015, Common Council adopts the following resolutions: 1. Resolved that the November 3, 2014 resolution of Common Council dealing with the servicing of the beach Road, be rescinded; And that the following resolution be adopted in its place. 2. Resolved that Council authorize the provision of service to the Beach Road for a one year period commencing on December 11, 2015, subject to the following conditions, restrictions and limitations: I. Service will be provided only so long as written permission to the City to do so has been provided by the owners of the Beach Road; II. Service is conditional upon the continued existence of a policy of comprehensive general liability insurance naming the City as an additional insured and including a cross -liability clause, which has been obtained and paid for by the property owners fronting on the Beach Road, and which policy provides $2,000,000 coverage am on an occurrence basis with a policy year term general aggregate limit of $5,000,000; III. The nature and extent COUNCIL REPORT M&C No. 2016-282 Report Date December 02, 2016 Meeting Date December 12, 2016 Service Area Saint John Water His Worship Mayor Don Darling and Members of Common Council SUBJECT: Engineering Services sM REPORT BACKGROUND The Musquash Water Pumping Station is a critical piece of infrastructure located in the East Musquash Watershed. This station is used to supplement the available water in Spruce Lake, which currently supplies drinking water to West Saint John as well as supplying raw water to industrial users. Following the completion of the Safe Clean Drinking Water project, Spruce Lake will no longer be used as a primary source for West Saint John drinking water, however it will remain as a backup drinking water supply and will remain as a vital piece of infrastructure that will provide water for industrial users. In 2013 the City commissioned CBCL Limited to complete a facilty assessment and preliminary design for upgrades at the Musquash Water Pumping Station. As a result of the facility assessment and preliminary design, one of the key recommendations was that a new electrical substation be constructed for this facility and that it be moved to a higher elevation in order to reduce the risk of flooding. Typically, the Request for Proposal method requires a period of 7 to 8 weeks for each substantial project. Direct Engagement provides the City the opportunity to identify consulting firms best equipped to complete the designs in a timely manner and significantly reduces the administrative time which is inherent with a traditional call for proposals. The direct engagement process also affords the City staff to fine-tune the details of the engagement in order to achieve the best value for money for the City. The detailed design and construction management work for this project is an extension of the work previously completed by CBCL Limited to date on this project and it would be appropriate for CBCL Limited to continue with this work. Staff has considered work previously completed by CBCL Limited and is confident in their ability to successfully carry out the work on this critical and complex project. Provided an acceptable agreement can be reached with CBCL Limited, a subsequent report will be submitted to Council identifying the negotiated fee for the engineering servic am project team, work plan, schedule and a fee to complete all the work identified. Staff would then review their submission and evaluate the proposed fee for the project. Staff would then seek to settle on an acceptable fee with the consultant for submission to Council. Should staff be unable to reach an acceptable agreement with CBCL Limited, staff would report back to Council and seek approval to negotiate with an alternative consultant for the project or to implement a public call for proposals. SERVICE AND FINANCIAL OUTCOMES An amount of $200,000 is included in the 2016 Water & Sewerage Utility Fund Capital Program for engineering design services for the Musquash Water Pumping Station Upgrades project. The approved 2017 and the proposed 2018 Water & Sewerage Utility Fund Capital programs include funding for the construction and construction management components of the project. Engineering fees to cover the costs of design and construction management generally do not exceed 15-20% of the total overall project cost, depending on the nature of the project and the engineering services required. The costs incurred by the Consultant would be paid in accordance with the terms of the Request for Proposal at the rates submitted and accepted in the Consultant h-:Um COUNCIL REPORT M&C No. 2016-310 Report Date December 06, 2016 Meeting Date December 12, 2016 Service Area Growth and Community Development Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Proposed Public Hearing Date Ira STRATEGIC ALIGNMENT While the holding of public hearings for proposed rezoning and Section 39 amendments is a legislative requirement of the Community Planning Act, it is also a key component of a clear and consistent land development processes envisioned in the One Stop Development Shop Program. These processes provide transparency and predictability for the development community and City residents. On a broader note, the development approvals process works towards fulfilling key Council priorities including: 0 ensuring Saint John has a competitive business environment for investment, 0 supporting business retention and attraction; and 0 driving development in accordance with PlanSJ which creates the density required for efficient infrastructure and services. REPORT -3 - INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Not applicable. ATTACHMENTS None. ■■ Garry Prosser 85 Anthony's Cove Road Saint John, W.B. E212 1It9 ga rryprosser a@rogers. con, (506) 633-5900 City of Saint John PO Box 1971 Saint John, N.B. E21- 41-1 Att: IWayor and Members of Common Council SUBJECT: Saint John_ Police Department Council Wovember 27, 2016 A rECM VLc; L i L.� f Al On December 12, 2014,1 e-mailed the mayor and each Councilor to ask a question. Trying to be polite and avoid any fanfare going through Council, I thought this might be the best method. Unfortunately, I did not receive an answer. To qualify my question, let me say: "There is a complete disregard to speed limits in the City of Saint John and the worst is highway #1 going through our City". Recorded speeds on H/W #1 of 160, 140 & 148 KM per hour in a 90KIUIPH zone (or less) are just three examples. *****This is NO reflection on our officers, they are doing a great job and their efforts are to be complimented. It's caused by not having enough officers on patrol on our City streets. Not the reason for this letter, but I'm sure all will agree, the biggest issue is the amount of time being spent on MHA (mental health issues). The federal and provincial governments have downloaded this problem to every City and it's time Council becomes 1.1volved to address. With over 25% of our City's population on assistance, this problem is becoming more severe each year. The question I asked two (2) years ago and will repeat now:: "Why is the City o" Saint John providing police coverage on HIW #1 - including the Harbour Bridge?" This is a ProvinciallFederal Trans -Canada highway and it should not be our responsibility - without compensation to hire officers to patrol on a full time basis. Please do not confuse need with financial responsibility. Policing on H1W #1 is not adequate and the Mime our officers do spent on H1W #1, is less time to patrol our City streets. I could give many examples, but they would only serve to divert attention from the question. There is a solution - with terms and conditions and your involvement is overdue. Do not forward this letter to the Police Commission to deal with, its your responsibility to dictate to the ft ommission their duties concerning HIW #1. This should not fall under their mandate. Certainly, asks :heir opinion, but this is a Common Council issue that reeds to be dealt with. raise this question again due to a continued concern for safety on our City streets. "ours truly �Garry Prosser WPM$ FETE] RECEIVED COMMON CLERK'S OFFICE MOV 2 5 2015 To: Mayor Darling and Common Council Members CITY OF SAINT JOHN RE. Application from Saint John Markets Group Inc. for development of Lot P/D 55091433 Lot on the corner of Newman and Holly Street. We the people who would be most affected by this would appreciate it if council would consider the following. Safety: Peter and Ann Boyce of 15 Victoria Street have two apartment doors that open directly onto the laneway. With upwards of 20 vehicles using this it is not hard to imagine an accident happening with a vehicle and someone exiting one of these doors. Fire trucks now use the access road from the foot of Newman street that has been in existence for 60 plus years. Fire Trucks cannot turn off Victoria Street as 10 ft laneway is too narrow for a 30 plus ft by 9 foot wide fire truck to turn onto this laneway There is no place to push the snow from the proposed building lots, nor can the snow Be pushed onto Victoria Street or Newman Street, It also cannot be pushed onto the adjoining properties as this would block access to our homes. Neither can we invision a loader and a truck being able to safely remove snow without going off the laneway or without blocking access for an unacceptable time. The laneway at only 10 ft is not wide enough for cars to pass one another causing gridlock. Again causing safety concerns for fire and ambulance access where minutes can mean a the difference between life and death We are all retired or moving into retirement shortly. We have deeded rites to the Laneway (form 1922) —, m Lets be proactive and negate these problems now. Let's not go to Litigation We would also like to say these old laneways were never meant to be roadways. By adding six plus vehicles onto this laneway it is effectively okaying using a 10 ft wide roadway for so much traffic. There needs to be a discussion by city officials and maybe Provincial representatives on this matter as there are many other situation just like this one, not only in New Brunswick, but also in Nova Scotia. There is also the issue of cramming houses together- Remember the fire of 1877 or the Main street fire on or about 1960. At 6.96 Meters or 22.6 Ft, these lots are too small. If you allow this type of development to prevail the North End will end up losing value as a neighborhood where people choose to build and live, it will instead become a neighborhood of high density, lower Class developments and lower the value of the entire neighborhood. We the people, believe the value of individual properties would increase along with the desire to live here if we encourage better homes on larger lots. In the end you would find even more development happening. After all who wants to live in a hen house. High density, lower class buildings invite lower class citizens into one are. We need to diversify all areas of the city not cram all the less fortunate and criminal elements into what would surely become a war zone. To give people a chance to succeed to give them a better place to live with more opportunity and examples of a better way of life. This is an ill thought project that is driven by profit and not by the desire to better the community or our neighborhood. This project will destroy our way of life .as it is now. It will heap unsafe situations on us and deteriorate our enjoyment of our properties and the comoradery of we the long time occupants of this little area that is home. Sig ned ��' 141 ..... ......... 'J .. /...... G I.. A .. We could pay a pro rated price for that piece of land, cut from the main lot Council could accept that price as green space for the larger lots, as we sure there would be lots of lawns and trees on what they propose to build anyway, Then we could apply to buy it and make a common access. PID Oatabank .Information PID: 378596 Apparent Parcel Private Access Access: Status: Current Effective 2008-05-07 08:13:31 Date/Time: Page: 1 Legal Description: Place: Saint John Parish: City of Saint John County: Saint John Beginning at the southeastern corner of a lot of land leased from Irene M. Simond to Nora Blanche and Lucy Maud Taylor by Indenture registered in the Saint John County Registry Office on November 17, 1926 in Book 187 at Page 51 as Instrument Number 109566 the said point or place of beginning being distant one hundred and twenty (120) feet measured eastwardly along the southern line of the said lot so leased from the eastern line of Bridge St: thence south seventy-seven (77) degrees fifty-five (55) minutes east by the magnet of A.D. 1909 in prolongation of the said southern line fifty one (51) feet; thence north twelve (12) degrees five (5) minutes east one hundred and forty seven (147) feet to the prolongation of northern line of said lot; thence along the said prolongation south seventy-five (75) degrees twenty (20) minutes west eighty-seven (87) feet to the northeast corner of the lot leased to Nora Blanche and Lucy Maud Taylor aforesaid, and thence southwardly along the eastern line of the said lot one hundred and ten (110) feet more or less to the place of beginning. Together with the benefit of in common of a ten (10) feet in width Right -of -Way created in Deed registered in the Saint John County Registry office on December 9, 1985 in Book 1126 at page 447 as Instrument number 326596 Parcel first appears in deed to Jessie Eileen Taylor, Barbara Clair Steeves and Donald F. Taylor registered in the Saint John County Registry office on December 9, 1985 in Book 1126 at page 447 as Instrument number 326596. CUT( Here to requask an Official Report Mota: Thare is a fee for requesting an [official PID Databank report. :iJ:: - Pj ai ❑❑ PID Databank Information PID: 378604 Apparent Parcel Public Access Access: Status: Current Effective 2008-05-06 16:16:47 Date/Time: Page: 1 Legal Description: Place: Saint John Parish: City of Saint John County: Saint John Beginning on the eastern side line of Bridge Street at a point thereon a distant two hundred and fifty four (254) feet six (6) inches measured northwardly along the said Bridge Street from the southwestern corner of the masonry foundation wall of the dwelling now standing upon a certain lot at present under lease to, and occupied by one David H. Betts, at or near the northwest corner of Bridge Street and Victoria Street thence south seventy seven (77) degrees fifty five (55) minutes east by the magnet of A.D. 1909 being at right angles to that portion of Bridge Street aforesaid, lying immediately north of the said Victoria Street, a distance of one hundred and twenty (120) feet; then northwardly one hundred and ten (110) feet, more or less, in a direct line to a point on the southern line of a lot formerly held by Cora Ferris and Annie Warren, heirs of one Mary H. Colburn, now deceased, at a point thereon distant one hundred and twenty (120) feet from Bridge Street aforesaid; and thence along the said line south seventy five (75) degrees twenty (20) minutes west, passing at a distance of ten (10) feet measured at right angles from the most southern dwelling now standing on the said Colburn lot, one hundred and twenty (120) feet to Bridge Street aforesaid; and thence southwardly along the said Bridge Street fifty three (53) feet to the place of beginning Together with the benefit of in common of a ten (10) feet in width Right -of -Way created in Deed number 103293 registered in the Saint John County Registry office on September 28, 1922 in Book 170 at page 559. Parcel first appears in deed number 103293 conveyed to Lucy Maud Tayior and Nora Blanch Taylor registered in the Saint John County Registry office on September 28, 1922 in Book 170 at page 559 Click Here to request an Official Report Note: There is a fee for requesting an Official PID Databank report. �e OL R- de e)e),. 1:20:28 PM FIL PID Databank Information PID: 378588 Apparent Parcel Public Access Access: Status: Current Effective 2008-05-07 13:09:23 Date/Time: Page: t Legal Description: Place: Saint John Parish: City of Saint John County: Saint John Beginning on the Eastern side line of Bridge Street at a point thereon distant one hundred and eighty nine feet (189) measured northwardly along the said line of the said street from the Southwestern corner of the masonry foundation wall of the dwelling now standing on the lot of land now under lease to and occupied by one David H. Betts at or near the Northern corner of Bridge Street and Victoria Street; going thence eastwardly at right angles to Bridge Street aforesaid one hundred and seven feet (107) to a reserved common alley of ten feet (10) in width; thence northwardly along the line of the said common alley sixty five feet (65) one inch (1) to a lot of land at present under lease to Nora Blanche and Lucy Maud Taylor; thence westwardly along the line of the said lot one hundred and fourteen feet (114) six inches (2) more or less to Bridge Street aforesaid and thence southwardly along the same to the place of beginning. Together with the benefit of in common of a ten (10) feet in width Right -of -Way created in Deed number 272441 registered in the Saint John County Registry office on October 26, 1977 in Book 832 at page 100 Parcel first appears in deed to Barbara jean Isaac as number 272441 registered in the Saint John County Registry office on October 26, 1977 in Book 832 at page 100 Click Here q request an Official Report Note: There is a fee for requesting an Official PID Databank report. :21:43 PM FIF X12012 FORM A13 DEED Standard Forms of Conveyances Act, S.N.B. 1980, C.S-12.2 s.2 The parties to this deed are: BARBARA MARION CORNIER, of the City of Saint John, in the County of Saint John and Province of New Brunswick, Homemaker, and THOMAS ARTHUR CORMIER, of the City of Saint John, aforesaid, Businessman, the "grantor" and - THOMAS ARTHUR CORNIER, of the City of Saint John, in the County of Saint John and Province of New Brunswick, Businessman, the "grantee" The recitals and affidavits attached hereto as Schedule "D" form part of this Deed. The grantor conveys in fee simple to the grantee the parcel described in Schedule "A" attached hereto. �-Ic Dated on November �> SIGNED, SEALED, AND DELIVERED) in the presence of: ) Amk ) \I J 516 EW , A.D. , 1994. BARBARA MARION ♦ A•r TA"AS•- E• • ♦ .'; SCHEDULE ^A" All of that certain lot, piece or parcel of land situate and being in Lorne Ward, so John, in the City and County Brunswick, being bounded and called, in the said City of of Saint John, and Province described as follows, viz: lying Saint of New Beginning on the Eastern side line of Bridge Street, at a point thereon distant two hundred and fifty four (254) feet six (6) inches measured Northwardly along the said Bridge Street from the Southwestern corner of the masonry foundation wall of the dwelling now standing upon a certain lot at present under lease to and occupied by one David H. Betts, at or near the Northwest corner of Bridge St. and Victoria St.; thence South seventy seven (77) degrees fifty five (55) minutes East by the magnet of A.D. 1909, being at right angles to that portion of Bridge Street aforesaid, lying immediately North of the said Victoria Street, a distance of one hundred and twenty (120) feet; thence Northwardly one hundred and ten (110) feet, more or less, in a direct line to a point on the Southern line of a lot formerly held by Cora Ferris and Annie Warren, Heirs of One Mary H. Colburn, now deceased, at a point thereon distant one hundred and twenty (120) feet from Bridge Street aforesaid; and thence along the said line South seventy five (75) degrees twenty (20) minutes West, passing at a distance of Ten (10) feet measured at right angles from the most southern dwelling now standing on the said Colburn lot, one hundred and twenty (120) feet to Bridge Street aforesaid, and thence southwardly along the said Bridge Street fifty three (53) feet to the place of beginning. Together with a right of way for all purposes of ingress, egress and regress, in, to, over and along a certain Reserved Common Passage of Ten (10) feet in width, extending from the said lot of land hereby demised southwardly to Victoria Street aforesaid. Said lands being the same as were conveyed from The Royal Trust Company, as Executor of the Estate of Irene Maud Simonds, deceased, of the First Part, = Norah Blanch Taylor and Lucy Maud Taylor, of the Second Part, in a Deed dated the 16th day of September, 1922, and registered in the Registry Office in and for the County of Saint John, New Brunswick as Number 103293, in Book 170, at page 559-561, on the 28th day of September, 1922. Said lands being Civic Number 220 Bridge Street, Saint John, New Brunswick. AND APPROVED for registration on June 26, 1979 by the Development Officer for the City of Saint John. Said lands having been conveyed to the Grantors herein, as follows: one-half interest by Deed 1326598 dated November 27, 1985 and registered in the Registry office in and for the County of Saint John on the 9th day of December, 1985 in Book 1126 at Pages 459-471; and one half interest by Deed #326597 dated December 5, 1985 and registered in the Registry Office in and for the County of Saint John on the 9th day of December 1985 in Book 1126 at Pages 453-458. AND ALSO: ALL that certain lot piece or parcel of land situate, lying and being in Lorne Ward so called in the said City of Saint John in the City and County of Saint John and Province aforesaid, being bounded and described as follows viz: Beginning at the southeastern corndr of a lot of land leased to Nora Blanche and Lucy Maud Taylor by Indenture bearing even date herewith the said point or place of beginning being distant one hundred and twenty (120) feet measured eastwardly along the southern line of the said lot so leased from the eastern line of Bridge St: thence south seventy-seven (77) degrees fifty-five (55) minutes east by the magnet of A.D. 1909 in prolongation of the said southern line fifty one (51) feet; thence north twelve (12) degrees five (5) [IF] 517 minutes east one hundred and forty-seven (147) feet to a prolongation of the northern line of said lot; thence along the :..x said prolongation south seventy-five (75) degrees twenty (20) minutes west eighty-seven (87) feet to the northeast corner of the lot leased to Nora Blanche and Lucy Maud Taylor as aforesaid, and thence southwardly along the eastern line of the said lot one hundred and ten (110) feet more or Less to the place of beginning. .Together with: a right of way for all purposes of ingresq..#nd regress, in, to over and along a certain reserved mmon passage of ten (10) feet in width extending from the said lat 9% land he'l-OMr demised southwardly to Victoria Street aforesaid". Said lands having been conveyed to the Grantors herein, by deed #326598 dated November 27, 1985 and registered in the Registry Office in and for the county of Saint John on the 9th day of December 1985 in Book 1126 at Pages 459-471. 518 MEN 2.9 FSS Y. I. -N. B.- 2022 ,a�msiaa 'A P PAt'e Y 1 i ASWU OF MMOL 1MT80 � 0 9� p9 OF.5084E16 APPSOMI a4 d P8f8NmYS ae., MTOG 61 346 P6 4n, The City of Salm John Property I Shamrock Fork -1 l FILED aem4nw 5 31167 6, , t D D- 364017 BL 1436 Pp, 527. Gag Snow Property 'i - Orr. a76A98 1076 Pi. 499 .. . Thomo6 o Barbara Carrnler Pro ty Legend =.=1L'........ ....881 U wird t...ra. F1 ex nL Le.. .. . . . ....Fiord' YY etds FL M . . . .. . ....-W tan Ppe . F4. a..... F.WA Ed1. Fd. NAtyrr 1.0 bM GkaIMM P.dld 0- -N - aaa-li.ra . . , , Ordarr•.lilh war■ Msk siroxv, VA" .a .. .. W .. .a d. or ahk ...adarw•1 ohrs. 16 : . ... akta.0 . dd.ed tr.n aM. reraap -%-Ih - Fates - - c-�.-�..=Mdse ....69 L4. D a�L�Ma�IN�� P.r1N.Wn.1 • _ F•WM Me', ... K R . -M 'M ®.. ... CaNral P3hf • .. .. !Clio Pok CO Oe. IFrro4 66. 040 P1. all The City of Saint John Property ( Shamrock Park t 92-1 191 h. 4r3• m N V . a ts� �p l V _ y,to ryas°' -n 92" 2 . , + yfm0 49' Woe,6w 100 it k \ yl � Newman f } ® 0 4 0 r N m o ti I I� I � Peter and dmf B9yce Prop*r1yj{•y - 0- a77A�e eh. 56 1 P4. 6Et . - r ❑❑ __ _ _ AREA MAP MV • • P1art • -• . 67FEer .... • •,-•-.. • • - • • 5eeis •1 am. 381750 a.. 767436 9k1.06PO 866 EL fila Py 768 Nog. ce h. 6, Btn Row Nrrh 1, 1877 1 } 9kaatkrn an N.B. am aAm.Q. dali•ad from Okar:o6on an N.B. Mm -9. 1600 ,3683. 3665 mN 3666 . 2) AI m matrr• . to -wt to Impend a481edlellb ddae by 3 . 3) Mea of Furey welmd thm 0---0 . Wr hrral WonnnBom M,np°ed from v %. Mu toe . - f 4) AN daaan•ld and FW M.W-00% mow t• the Rglah'Y'a1Nea Tor +. e.9d jl 511 � or IMieM Now finNwkk . NewI! Bnrmft Lora arrwy. hreeo' ft.wr 1. tk. urr..t... Of *dt p1. and trd 1 kmr. .etkfkdles re6du.et. N the e•eof.. 601. 61 Pm wd to 6.aian 4 •r SeeiNlep 04-W Me '"Op d Honi.e. PA -dla .he- _ tNa poen -6 6 3h. OV of 8dnr .IaYn. 7 I F. .*roma plain - Ran He. 509 . t tiK 6.- 664 I � 8 11hk ph. .&.b AA6rWe. 19.h Ilan Bromft Me*4 G.F.alkn B16RdeiaM doled A4. 16, 1962,' 11 1111� M= UL4, a..W.M. d .d flied k Ina OftJehn Garay NadrYr afe. m Ila. 2.567. 91 P-1 to Solan 5 or R•*rWe• 044M Ro Pehr. 111811 EUWNW- ahr.n .a No pl. ..1 In the Now Bamrk3 SM.Ph-o a -OW LWfed .A "Mo Peru COMMA" of Thh Cry N Oder M.. d4.n1 C.E. 1. G.Ctr e9L 11-Z� -- - NIEW ,5. Naw Brunswick Grid Co -Ordinate Values Fie 312333 5u_d37258.312 433.275 664meA M 332 943.634 666 301.166 FA. 1 B 332,366.966 464 167.316332373.610664 115.570B N 332 941_114 .164.113,843331 337.700 664 156.615 333 35L.79a 0 197,271 332 360:483 6N 164.154 ` 322 335.198 664 )17,540 0-' ft - 55 333 521.986 664 263.7.. 2417 Y 392 479.,339 '664 344.945 2417 56 337 164.248 664'266.416 2417 r -66 3112 462.738 S64 107:141 2411 '261 332 459.840 6N 155.018 ac Pt. 292 333 446.697 6N 247.662 SC.. St. ,303 332 394.905 664 17a.15s' le -Pt: 220 333 4L2.466 664 2411.59a 146 wt. 222 332 .306.1119 6"'205.796 341 332 524.314 664 -373A40 71!18 it 14iek 342 333 178.310 664.371:066: �Bpp1lr is Bpe! 343 372 397.390 sod 372.081 yhle !n 412, 332 311.150 654 741:476i e,in Abv1i -439 132 341.932 'M4'360:0'24 ; 1696 331 346.520 664,342.351 .B. Nonce �i' 3663 322 692.148 .864 143.156 .B. 14� 3809 332 485.315 664.1!.6616 .B. Mea. } 3886 333 207. L56 661 075.057 - .0. Nob. I 1 Amending Subdivision Plan i ;w Brunswick Housing irporation Subdivision Newman reet , City of Saint John , lint John Caurl�ly New Brunswick - . CiilNwa canee4 rluaasa &TJxvwre &. cowsULTAMM LTO. i Aevalld hY a,�6►•4`7, Nwunbr I� David,�V..Por} II - Nm Bruit ke Land SMII)W I, la o O 21, 30 40 1;500JOIN 1. i. Hot LA Joh 94491-N - o• VOB-70 e` E 92-1 191 h. 4r3• m N V . a ts� �p l V _ y,to ryas°' -n 92" 2 . , + yfm0 49' Woe,6w 100 it k \ yl � Newman f } ® 0 4 0 r N m o ti I I� I � Peter and dmf B9yce Prop*r1yj{•y - 0- a77A�e eh. 56 1 P4. 6Et . - r ❑❑ __ _ _ AREA MAP MV • • P1art • -• . 67FEer .... • •,-•-.. • • - • • 5eeis •1 am. 381750 a.. 767436 9k1.06PO 866 EL fila Py 768 Nog. ce h. 6, Btn Row Nrrh 1, 1877 1 } 9kaatkrn an N.B. am aAm.Q. dali•ad from Okar:o6on an N.B. Mm -9. 1600 ,3683. 3665 mN 3666 . 2) AI m matrr• . to -wt to Impend a481edlellb ddae by 3 . 3) Mea of Furey welmd thm 0---0 . Wr hrral WonnnBom M,np°ed from v %. Mu toe . - f 4) AN daaan•ld and FW M.W-00% mow t• the Rglah'Y'a1Nea Tor +. e.9d jl 511 � or IMieM Now finNwkk . NewI! Bnrmft Lora arrwy. hreeo' ft.wr 1. tk. urr..t... Of *dt p1. and trd 1 kmr. .etkfkdles re6du.et. N the e•eof.. 601. 61 Pm wd to 6.aian 4 •r SeeiNlep 04-W Me '"Op d Honi.e. PA -dla .he- _ tNa poen -6 6 3h. OV of 8dnr .IaYn. 7 I F. .*roma plain - Ran He. 509 . t tiK 6.- 664 I � 8 11hk ph. .&.b AA6rWe. 19.h Ilan Bromft Me*4 G.F.alkn B16RdeiaM doled A4. 16, 1962,' 11 1111� M= UL4, a..W.M. d .d flied k Ina OftJehn Garay NadrYr afe. m Ila. 2.567. 91 P-1 to Solan 5 or R•*rWe• 044M Ro Pehr. 111811 EUWNW- ahr.n .a No pl. ..1 In the Now Bamrk3 SM.Ph-o a -OW LWfed .A "Mo Peru COMMA" of Thh Cry N Oder M.. d4.n1 C.E. 1. G.Ctr e9L 11-Z� -- - NIEW ,5. Naw Brunswick Grid Co -Ordinate Values Fie 312333 5u_d37258.312 433.275 664meA M 332 943.634 666 301.166 FA. 1 B 332,366.966 464 167.316332373.610664 115.570B N 332 941_114 .164.113,843331 337.700 664 156.615 333 35L.79a 0 197,271 332 360:483 6N 164.154 ` 322 335.198 664 )17,540 0-' ft - 55 333 521.986 664 263.7.. 2417 Y 392 479.,339 '664 344.945 2417 56 337 164.248 664'266.416 2417 r -66 3112 462.738 S64 107:141 2411 '261 332 459.840 6N 155.018 ac Pt. 292 333 446.697 6N 247.662 SC.. St. ,303 332 394.905 664 17a.15s' le -Pt: 220 333 4L2.466 664 2411.59a 146 wt. 222 332 .306.1119 6"'205.796 341 332 524.314 664 -373A40 71!18 it 14iek 342 333 178.310 664.371:066: �Bpp1lr is Bpe! 343 372 397.390 sod 372.081 yhle !n 412, 332 311.150 654 741:476i e,in Abv1i -439 132 341.932 'M4'360:0'24 ; 1696 331 346.520 664,342.351 .B. Nonce �i' 3663 322 692.148 .864 143.156 .B. 14� 3809 332 485.315 664.1!.6616 .B. Mea. } 3886 333 207. L56 661 075.057 - .0. Nob. I 1 Amending Subdivision Plan i ;w Brunswick Housing irporation Subdivision Newman reet , City of Saint John , lint John Caurl�ly New Brunswick - . CiilNwa canee4 rluaasa &TJxvwre &. cowsULTAMM LTO. i Aevalld hY a,�6►•4`7, Nwunbr I� David,�V..Por} II - Nm Bruit ke Land SMII)W I, la o O 21, 30 40 1;500JOIN 1. i. Hot LA Joh 94491-N - o• VOB-70 Mayor and council, This winter, a motivated team of teachers Champlain will be organizing a humanitarian donating items to help those in need. December, 2016 and students at the Centre scolaire Samuel -de - project in order to help out our community by As of now until the month of January, we will be making items of clothing to keep warm during the winter months (ex.: handmade scarves) and we will also assemble kits to help out women needing essential items. Next, we will continue our hard work by crocheting and knitting (ex.: blankets, hats and socks) and by assembling drawing kits in order to donate them to hospitals to help sick children. To ensure success, we will need: financial contributions as a sponsorship and/or partnership; o To help us purchase essential items (shampoo, tooth brush, tooth paste, sanitary products, hand lotion, etc.) that will fill purses given to women; o To help us purchase yarn and needles for the scarves, mittens, hats, socks, etc. o To help us purchase colouring books, colouring pencils, markers and wax crayons. OR: • Donations of the materials listed above. The organizing committee for humanitarian project would be very grateful for your support for this exciting initiative. If you have questions, please do not hesitate to contact us. Sincerely, M61issa Beaupr6-Perron, Manon Bosse Humanitarian committee supervisors Email: melissa.beaupregnbed.nb.ca (please send logo to this email for publicity purposes) Manon.bossegnbed.nb. ca 67 Ragged Point Road Saint John, NB E2K 50 Tel: (506) 658-4613 Fax: (506) 643-6205 D6cembre 2016 A qui de droit, Quelques enseignant.es et 61&es du Centre scolaire communautaire Samuel -de -Champlain organisent un projet humanitaire dans le but de faire des dons aux gens dans le besoin dans notre communaut6. ❑q E31�EYIQabriquerons des produits afin de garder les gens E MIMSHQ[ � IR foulards, mitaines et chapeaux). Nous remplissons a CQPLELU1IIIt F❑C� [B DWe produits essentiels pour les femmes dans le besoin. Par la suite, nous poursuivrons notre beau travail en crochetant et en tricotant des produits (ex.: couvertures, chapeaux et bas) FL AP FOUdes trousses a coloriage dans le but de les livrer dans les h6pitaux et les remettre aux enfants malades. ❑I-kiotre succ6s, nous aurons besoin: • Des dons du materiel ci-dessous: o 11FLIESUMMIKI 14 SRRIQT THRENj ELHTm:SkHJ sanitaires, creme a main, etc.) qui nous permettra de remplir les sacs a main qui seront remis aux femmes dans le besoin. o Des aiguilles a tricots/crochets et de la laine afin de cr6er des foulards, mitaines, chapeaux, bas, etc. o Des livres a colorier, des crayons de bois, des stylos et crayons de cire. OU • Des dons en argent pour que nous achetions les produits n6cessaires. 101 11/01111 F.' 111111111■: HIM611 III II' itroll1[119011111' ■Ilf; IP.■11111111, o CII' ■11111[11 • ■111111111111]III.11■� • 111 ■III 111 ■ 11111 •1111110 • 111-11011151,3110 11110 5 "w ' [g1 No 15 111 N■11111 M61issa Beaupr6-Perron et Manon Boss6, Responsables du projet humanitaire, Courriel: melissa.beaupreAnbed.nb.ca; Manon.bosse@nbed.nb.ca (svp, veuillez envoyer votre logo a ce courriel afin EEEMEHMSURP RITMRCUERHD compagnie/organisme) 67, chemin Ragged Point Saint-Jean, NB E2K 503 Tel : (506) 658-4613 Fax : (506)643-6205 December 1, 2016 Kindly accept this email as a submission to Mayor and Council with my concerns regarding the recent events at Seaside Park. Regardless of anyone's apology or intended actions in this matter - or their position as a city councillor - I believe the issue should be properly pursued as Destruction of Public Property and that the City should take whatever remedial action would be taken in a similar circumstance if it were carried out by a private citizen not holding public office, It is of great concern to me that this matter be given proper attention and action. I am saddened by the destruction I saw in my community, and would like that it be dealt with in an appropriate manner so as to avoid any similar occurrences in the future. Regards, Sara Mudge Westsider ■■ Tibbits, Kelly Subject: FW: Canada 150 Community Leaders From: Jennifer Cavanagh [mailtoJcavanagh@fcm.ca] u Sent: December -01-16 11:43 AM To: Cormier, Bernard Subject: Canada 150 Community Leaders Dear Mr Cormier, Hello again! It was great to speak with you a few minutes ago about the Canada 150 Community Leaders network. To recap our conversation, FCM sent a letter in mid-September, see below, inviting your municipality to designate one or more individuals as a Community Leader to be part of the Canada 150 Community Leaders Network. We are accepting names until mid-December as we continue to build this great network of municipal voices. Community Leaders will be asked to share information through their networks, and if available, to participate in local events. There are no associated costs or travel requirements and the time commitment is estimated at less than 2 hours per month. Canada 150 Community Leaders may be a council member or prominent community representative. Many municipalities have identified multiple Community Leaders to ensure a strong representation from their municipality. Further information, a toolkit and forms are available at www.fcm.ca/Canadal50. For any further questions please don't hesitate to contact me at communit leaderscommunautaires fcm.ca or by ringing 613-907-6375. Thank You, Jennifer Dear Mayor and Members of Council, The Federation of Canadian Municipalities {FCM} is creating the official network of Canada 150 Community Leaders which represents a unique opportunity for local leaders across the country to get involved in the 150th anniversary of Confederation. We are launching the Canada 150 Community Leaders network with an invitation to designate one or more leaders from your municipality. These individuals will act as your municipal leaders to inspire civic action towards Canada 150 events in your community, serve as a touchpoint to share Canada 150 information and inspiration, and be members of a network that could extend well beyond 2017. A member of council can become a Community Leader or a prominent community representative can be identified. You can also choose more than one individual, ensuring a strong representation from your municipality. ❑❑ To help you identify a Community Leader we have developed the Canada 150 Community Leader web page at wwm-.fcm.ca/Canadal50. There you will find additional information and a form to submit your Community Leader's name. I encourage you to review the information and to submit the name of your Community Leader in one of the following ways: Use the online form available at www.fcm.caXanada150, i> Send us an email at Communit LeadersCommunautaires a fcm.ca with the name of your Community Leader and their contact information. Please send us the name (s) of your Community Leader(s) before October 15 or earlier. We hope you will join us in bringing the municipal voices to the forefront for the year-long celebrations, and for years to come. Sincerely, 4 np1�\ r� Clark Somerville FCM President and Regional Councillor, Halton Hills Jennifer Cavanagh Program Lead, Canada 150 Community Leaders Communications and Membership Chef de programme, Leaders communautaires du Canada 150 Communications et Adhesion T. 613-907-6375 OF CANADIAN CANADIENNE DES l n Yom' FCMMUNICIPALITIES MUNICIPALITCS 2 ❑❑ COUNCIL REPORT M&C No. 2016-305 Report Date December 05, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Interim Project Financing Saint John Industrial Parks OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author/Dept. Head Commissioner City Manager Kevin Fudge Kevin Fudge Jeff Trail RECOMMENDATION It is recommended that Common Council authorize the Commissioner of Finance to provide Interim Project Financing to Saint John Industrial Parks during a three month period, December 15, 2016 until March 15, 2017, of an amount not to exceed $250,000 at a rate of interest normally charged to the City of Saint John plus 1% plus any other costs that the City of Saint John may incur and on the condition that the repayment of this Interim Project Financing be made by Saint John Industrial Parks upon receipt of claims payments from Atlantic Canada Opportunities Agency (ACOA) and Regional Development Corporation (RDC). EXECUTIVE SUMMARY Saint John Industrial Parks (SJIP) Ltd. is requesting the City of Saint John provide interim financing for the second time to facilitate the payment of the final construction invoice as per the attached letter from the SAP Board -2 - PREVIOUS RESOLUTION Adopted at the Council meeting of August 4, 2015: RESOLVED that as recommended by the City Manager in the submitted report M&C 2015-161: Interim Project Financing Saint John Industrial Parks, Common Council authorize the Commissioner of Finance to provide Interim Project Financing to Saint John Industrial Parks during the construction of the Spruce Lake Barge Facility in an amount not to exceed $3,000,000 at the rate of interest normally charged to the City of Saint John plus 1.00 percent plus any other costs that the City of Saint John may incur on the condition that the repayment of this Interim Project Financing be made by Saint John Industrial Parks upon receipt of claims payments from Atlantic Canada Opportunities Agency and Regional Development Corporation and no later than June 30, 2016. STRATEGIC ALIGNMENT N/A REPORT As members of Common Council are aware SJIP has completed the construction of the Spruce Lake Barge Facility. The Atlantic Canada Opportunities Agency (ACOA) and the Regional Development Corporation (RDC) have each committed to invest up to $3 million towards the project, which along with the $1.5 million contribution from SJIP represented the full funding of said project. Under the cost sharing agreement, funding from ACOA and RDC is based on a reimbursement of paid expenditures through the submission of a claim. ACOA typically pays within 30 days and RDC is usually in the order of 10-12 weeks. SJIP recently received its final invoice from Caldwell and Ross in the amount of $1.026m. SJIP currently has $950,000 in reserves with a variety of claims and expenditures planned over the next 3 month period. Please find attached a SJIP cash flow projection schedule for the 3 month period covering mid December 2016 to mid-March 2017. -3 - facilitate the completion of the payment of and for the Spruce Lake Barge Facility. SJIP has determined $250,000 is required over a 90 day period. All interest and other charges that the City may incur in providing the interim financing would be paid by SJIP. SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input was received from Saint John Industrial Parks Ltd. ATTACHMENTS Letter from Saint John Industrial Parks (SJIP) Interim Financing SJIP Cash Flow Projection ■■ December 1, 2016 Mr. Kevin Fudge Commissioner of Finance & Administrative Services City of Saint John PO Box 1971 Saint John NB E2L 41_1 Dear Mr. Fudge: As you are aware the Spruce Lake Barge Facility is fully constructed. The project was funded at $7.5 million in a cost sharing agreement which saw Atlantic Canada Opportunities Agency (ACOA) and Regional Development Corporation (RDC) each invest up to $3 million to match Saint John Industrial Parks Ltd.V(SJIPL) $1.5 million contribution. SJIPL has recently received the final invoice from Caldwell and Ross (contractor) in the amount of $1.26 m. SJIP currently has approximately $950,000 cash reserves with year-end and Q1 2017 activities to consider. As such, there may be cash flow demands that will outstrip the &RP SDCEIVL L MIUM/C LCE XH❑ C HaL +W ❑ 11K011 [KHL Company works through its claim reimbursement process with ACOA and RDC for paid expenditures. SJIPL working with Teed Saunders Doyle and city staff has determined it requires an operating credit line of up to $250,000 for a period of up to 3 months (December 15, 2016 - March 15, 2017). SJIPL has investigated securing a Letter of Credit from its banking institution the Bank of Nova Scotia. The requirements to secure this financial mechanism are onerous. SJIPL is asking the City if it would consider acting as a bank to SJIP for a second time and help reduce the red tape to SJIPL and at the same time allow the City to secure the interest and fees which would alternately leave the City/SJIPL coffers. It should be noted that the City provided SJIP with a $1.8 m operating line in August of 2015 which the project leaned on for $500,000 over a short 5 week period in late 2015. Respectfully, Lois Vincent, President SAINT JOHN INDUSTRIAL PARKS LTD. ■■ Saint John Industrial Parks Ltd. Cash Flow Projection December 1, 2016 - March 31, 2017 Dec -16 Jan -17 Feb -17 Opening Cash (Deficiency) $ 949,826 $ (129,064) $ (160,123) $ Cash Inflows: ACOA Contribution RDC Contribution HST Refund Interest Total Cash Inflows Cash Outflows: Barge Terminal Project Costs Advertising and Business Development Bank Charges Consultants Legal Fees Meeting Costs Office Repairs and Maintenance Salaries and Benefits Telephone Vehicle Expenses Total Cash Outflows Ending Cash (Deficiency) Total Financing Excess Financing Over Ending Cash (Deficiency) Mar -17 205,894 - - 297,077 - - - - 455,220 - - 100,000 - 400 - - - 400 - 397,077 455,220 (1,026,167) - - - - (5,271) (5,271) (5,271) - (208) (208) (208) (25,000) (4,792) (4,792) (4,792) (15,000) (1,917) (1,917) (1,917) (671) (671) (671) (671) (1,869) (1,869) (1,869) (1,869) - (5,750) (5,750) (5,750) (9,375) (9,375) (9,375) (9,375) (249) (249) (249) (249) (958) (958) (958) (958) (1,079,289) (31,060) (31,060) (31,060) $ (129,064) $ (160,123) $ 205,894 $ 630,054 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 120,936 $ 89,877 $ 455,894 $ 880,054 Conclusion: Obtaining $250,000 in short term financing for a ninety day period would allow the organization to have sufficient excess funds available for unanticipated expenditures and to retain the ability to take advantage of economic opportunities that may arise during the period. FIF] r 1I . -I. I I' COUNCIL REPORT M&C No. 2016-296 Report Date December 06, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Easement from Saint John Port Authority at Rodney Terminal OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Curtis Langille Kevin Fudge I Jeff Trail RECOMMENDATION 1. That The City of Saint John acquire from Saint John Port Authority, an Easement for storm water pipe in lands being PID # 55151351 upon the terms and conditions contained in the agreement, attached to M&C 2016- 296; and 2. That the Mayor and Common Clerk be authorized to execute any document(s) necessary to finalize this transaction. EXECUTIVE SUMMARY The City of Saint John has a number of lease agreements with the Saint John Port Authority (SJPA) for the placement of various storm water infrastructures on Port land. There are approximately 10 such leases that require frequent hands- on administration responsibilities to ensure these leases are up to date and that their annual fees are paid in full. Rather than a renewal of lease, the SJPA has provided an easement document to the City for the Rodney Terminal storm water infrastructure which is due for renewal. The legal document has essentially all of the same terms and conditions as the previous lease but there will be no termination date, unlike the lease document. There is a provision in the legal document for annual rent increases to be adjusted annually following the Consumer Price Index (CPI) for New Brunswick. This new legal document will provide a more efficient method to administer the land rights between the City and SJPA. City staff has reviewed the document and are in agreement with the terms and conditions. -2 - PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT Implement policies that maintain and protect the quality and integrity of the EASEMENT # 448 EASEMENT Parcel Identifier of Parcel Burdened by Easement: 55151351 THIS INDENTURE made as of this _ day of , 2016; BY AND BETWEEN: Saint John Port Authority a Corporation duly incorporated pursuant to Letters Patent dated May 1, 1999, issued under the Canada Marine Act having its registered office at: 111 Water Street Saint John NB E21- 0131 (hereinafter, the "grantor") OF THE FIRST PART -and- The City of Saint John a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, having its City Hall at: 15 Market Square Saint John, NB E2L 1 E8 (hereinafter, the "grantee") WHEREAS: OF THE SECOND PART A. the grantor has agreed to provide to the grantee an easement upon the terms and conditions hereinafter set out; and B. the grantee has approved the acquisition of the herein described easement in a resolution adopted at a meeting of the Common Council of The City of Saint John held the _ day of , 2016; NOW THEREFORE this Indenture witnesseth that in consideration of the mutual covenants and agreements hereinafter contained and the sum of One Dollar ($1.00) now paid by each party hereto to the other (the receipt and sufficiency of which is acknowledged), the parties hereby mutually covenant and agree as follows: The grantor, on behalf of itself, its successors and assigns, hereby grants and conveys to the grantee, its successors and assigns, the rights, licenses, liberties, privileges and easements to the easement area (as defined in Schedule "A" attached hereto) the purposes of laying down, constructing, operating, maintaining, inspecting, altering, removing, replacing, reconstructing or repairing a stormwater sewer line and grantee shall have access to the easement area at all times by its servants, employees, workers, agents and contractors along with the necessary machinery, material, vehicles and equipment as same may be required by the grantee, from time to time, from the date hereof and for so long thereafter as the grantee desires to exercise the rights and privileges hereby given. The rights and privileges hereby given are subject to the following terms and conditions which are mutually covenanted and agreed to between the parties hereto: The grantor shall not, without the prior written consent of the grantee, which consent will not be unreasonably withheld, install, erect or permit to be installed or erected on or under the easement area any foundation or other building or structure which impairs the free and full use of the easement area for the purposes set out herein, but otherwise the grantors shall have the right fully to use and enjoy the easement FIF] ❑2 ❑ area. Notwithstanding the foregoing, the grantor may not install, erect or permit to be installed or erected on the portion of the easement area above the stormwater sewer line any foundation or other building or structure. For certainty, this prohibition does not extend to such foundations or other buildings, structures or installations, if any, present on or under the easement area as of the date of this Indenture, including replacement or repair of same, and the grantee hereby consents to the installation and erection of such foundations, buildings, structures and installations. 2. The grantee will perform and observe the covenants and conditions on its part to be performed and observed, shall and may peaceably hold and enjoy the rights, liberties, privileges and easements hereby covenanted without hindrance, molestation or interruption on the part of the grantor or of any person, firm or corporation claiming by, through, under or in trust for the grantor. 3. The grantee will not cause any interference with the use of the lands, premises and parcel(s) burdened by the easement including, without limitation, access, ingress, egress and regress to and from the such lands, premises and parcel(s) by the grantor and its directors, employees, agents, tenants, invitees and licensees. 4. The grantee shall comply with all laws, directions, rules and regulations of all governmental authorities having jurisdiction and with all rules, directions and restrictions relating to access, safety or security applicable on the lands, premises and parcel(s) burdened by the easement as designated, updated, replaced or supplemented by the grantee from time to time. 5. In the event the grantee should be required to excavate or carry out any other work for the purpose of laying down, constructing, operating, maintaining, inspecting, altering, removing, replacing, reconstructing or repairing the stormwater sewer line, the grantee shall promptly restore as far as is practicable the area being excavated or otherwise affected to that condition which it was in prior to the excavation or work. 6. The grantee shall at all times, at its expense, keep and maintain the stormwater sewer line in a safe condition and good state of repair. 7. The grantee will from time to time at its expense, repair any erosion or deterioration of the lands, premises and parcel(s) burdened by the easement required by reason of the laying down, constructing, operating, maintaining, inspecting, altering, removing, replacing, reconstructing or repairing the stormwater sewer line. 8. On the date first written above and thereafter on the first day of January of each calendar year for so long as this easement remains in effect the grantee will pay to the grantor, at the address written above or as otherwise directed by the grantor from time to time, $2,740.00 plus any applicable sales tax, harmonized sales tax, goods and services tax, excise tax, value added tax and any other tax applicable thereto payable. Commencing on January 1, 2017 and on January 1 for each calendar year thereafter the amount payable as aforesaid shall be equal to the amount payable in the previous calendar year as adjusted in proportion to the amount of change in the average (January to December) Consumer Price Index for New Brunswick, All Items (Not Seasonally Adjusted) issued by Statistics Canada or, if such Consumer Price Index is no longer published or is not published for the relevant period or time, an index published in substitution for such Consumer Price Index or for such relevant period or time, or any comparable replacement index designated by the grantor, acting reasonably ("CPI"), for such year and the previous calendar year. If any calculation is required to be made under this Indenture based on the CPI as at a particular date or for a particular period and the CPI for such date or period is not available as at the time such calculation is required to be made, the grantor, acting reasonably, shall be entitled to estimate the CPI, for the purposes of such calculation, subject to adjustment following the CPI, for the relevant date or period, becoming available. 9. Without in any manner restricting or affecting the generality of Section 6 hereof, it is hereby expressly provided that if any structure or installation constructed or erected by the grantee at any time (including, without limitation, prior to the date of this Indenture) on or in the easement area be at any time destroyed or partially destroyed and the grantee shall fail within the period of eighteen (18) months after such destruction to rebuild the same at the grantee's own expense and in a manner satisfactory to the grantor, acting reasonably, the grantor may elect to terminate this ❑3 ❑ Indenture and all rights of the grantee hereunder on ninety (90) days prior written notice to the grantee. 10. Notwithstanding anything else herein contained, the grantee shall have the option to terminate this Indenture at any time, provided that it gives the grantor at least ninety (90) days 11SURUZ 11DAlibQ!D7ff1HFRI EHLF VH1\ffiV lW KVVI 11. As of and from the date of this Indenture, the grantee hereby assigns and surrenders to the grantor that certain agreement (as amended, restated, replaced, supplemented, renewed or extended from time to time, including any overholding thereunder, whether or not implied or permitted, the "prior lease") dated as of 1 sl day of July, 1975, between the National Harbours Board, as predecessor to the grantor, and the grantee whereby the grantee did, inter alia, lease from the grantor those lands and premises (the "demised premise") on which the storm sewer of the grantee that is the subject matter of this Indenture is now located and the demised premises to the grantor, to the intent that the unexpired residue of the term created by the prior lease, and all estate and interest of the grantee in the demised premises under or by virtue of the prior lease, may be merged and extinguished in the reversion of the demised premises and the prior lease shall be cancelled, terminated and surrendered with effect only from and after the date hereof. 12. As from the date of cancellation or termination of this Indenture (by reason of default by the grantee or pursuant to any right of the grantor or grantee to cancel or terminate this Indenture), this Indenture and all rights of the grantee hereunder shall absolutely cease and determine without re-entry or any other act or suit or legal proceedings to be brought or taken, and the grantee shall, upon such cancellation or termination, deliver a surrender and termination of this Indenture in a form acceptable to the grantor and immediately and at the grantee's own expense: (a) remove from the easement area any and all such property as constructed, erected, made, brought or placed thereon by the grantee (upon which removal any property so removed shall vest in the grantee); or (b) in the case of the stormwater sewer line, at the option of the grantee, stop up and decommission the stormwater sewer line in place in accordance with the best practices then in effect in the City of Saint John and in accordance with applicable law and promptly restore as far as is practicable the easement area to as good order and condition as prevailed prior to the commencement of the term of the prior lease and in the event of the failure of the grantee so to do with reasonable expedition, in the grantor's sole discretion, the grantor may effect such removal and restoration at the grantee's own risk and expense. Notwithstanding anything to the contrary, the grantee shall not by reason of any action taken or things performed or required under this Section be entitled to any compensation, reimbursement or indemnity whatsoever. 13. Notwithstanding any other provision in this Indenture contained for cancellation or termination hereof, it is agreed that if public purposes, which public purposes shall be deemed to include any arising in connection with the administration by the grantor of the Port of Saint John (as defined in the Canada Marine Act or the Letters Patent of the grantor) or other public work concerned and also any arising in connection with any project or operation of any other Federal authority or of any Provincial or municipal authority, shall, in the grantor's opinion, necessitate the cancellation of this Indenture or the rights granted in favour of the grantee hereby in respect of all or any portion of the easement area, the grantor may effect such cancellation upon ninety (90) days' written notice to the grantee, in which event the grantor shall pay to the grantee the relocation costs incurred by the grantee on or in that portion of the easement area covered by such notice and still situate thereon at the time of the giving of such notice, such relocation costs to be determined, in case of dispute, by a single arbitrator, if the grantor and the grantee agree upon one, otherwise by three arbitrators of whom the grantor shall appoint one, the grantee one, and the two arbitrators thus appointed the third, and if the grantee shall, after two weeks' notice, fail to appoint such arbitrator, or if the two arbitrators fail to appoint a third arbitrator within two weeks from their own appointment, then in either of such cases the foregoing provisions for arbitration shall be deemed void and the fair value as aforesaid may be decided as a question of fact by the Federal Court (as defined in the Canada Marine Act) upon reference of such question thereto by the grantor, acting as agent of, and in the name of, Her Majesty in right of Canada, PROVIDED ❑4 ❑ ALWAYS that nothing hereinbefore in this Section contained shall be construed as extending to any fixture for which, prior to the date of this Indenture or the application of this Section, consideration or compensation has already been received by any person from Her Majesty in right of Canada, Her predecessors, or any servant or agent (including the grantor) of Her Majesty or Her predecessors. 14. The grantee will indemnify and hold harmless the grantor and its directors, employees, agents, tenants, invitees and licensees from and against any and all claims, demands, actions, causes of action, costs, losses, liabilities, awards, proceedings or expenses suffered or incurred by such party or is liable for by reason of the acts or omissions of the grantee, its officers, employees and subcontractors and others for whom in law the grantee is responsible resulting from or arising out of the laying down, constructing, operating, maintaining, inspecting, altering, removing, replacing, reconstructing or repairing of the stormwater sewer line or otherwise in exercise of the grantee's rights and obligations hereunder. 15. This easement is, and shall be of the same force and effect to all intents and purposes as a covenant running with the land and these presents, including all the covenants and conditions herein contained, shall extend to, be binding upon and ensure to the benefit of the parties hereto, their respective successors and assigns. IN WITNESS WHEREOF the parties hereto have caused these presents to be duly executed as of the day and year first above written. SIGNED, SEALED AND DELIVERED Saint John Port Authority in the presence of: Per: Name: Title: Per: Name: Title: The City of Saint John Per: Name: Title: Per: Name: Title: Schedule "A" Description of Easement All those certain lots, pieces or parcels of land situate, lying and being in the City of Saint John, in the County of Saint John, in the Province of New Brunswick, known and distinguished as that parcel identified as Rodney Terminal Sewer Outfall containing an area of six thousand one hundred eighteen square metres (6,118 m2) (the "easement area") as shown upon the plan identified as G-05-0884 dated June 28, 2016, a copy of which is attached hereto. FIF] Easement Plan ■■ COUNCIL REPORT M&C No. 2016-314 Report Date December 07, 2016 Meeting Date December 14, 2015 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: 2017 Insurance Renewal OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Ian Fagan Kevin Fudge I Jeff Trail RECOMMENDATION It is recommended that Council accepts the insurance package presented by BFL Canada, underwritten by AIG Insurance Company through our Agent of Record, Hub International Atlantic Limited and approves maximum payments as follow: Insurance Premiums of $821,938.00 Agreed Agency Fee of $25,400 Payable to Hub International Atlantic Limited $843,433 EXECUTIVE SUMMARY There are no changes to the actual insurance rates for 2017. The total premium is slightly higher than 2016 premium due to insured value of properties and vehicle counts from prior year. A revised vehicle list will be submitted and the vehicle count and premium will be reduced comparable to 2016 renewal levels. Subsequent to allocating various premium cost to participating agencies, boards or commissions it is expected that the insurance renewal will be on or under the 2017 budgeted amount. PREVIOUS RESOLUTION The 2017 Renewal is in line with the approach previously established in previous insurance purchases. ■■ -2 - STRATEGIC ALIGNMENT This purchase is necessary to continue to am Automobile Premium The rates for individual vehicle classes (fire, police, non- COUNCIL REPORT M&C No. 2016-316 Report Date December 08, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Public Transit Infrastructure Funding Agreement OPEN SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Ian MacKinnon Kevin Fudge Jeff Trail 1;7��1uIu7�►�I �7_� ��[�1P1 Staff recommends that Common Council: 1. Approve the Public Transit Infrastructure Funding agreement and authorize the Mayor and Clerk to execute the necessary contract documents; 2. Approve associated capital expenditure for bus purchase in 2018; EXECUTIVE SUMMARY In October, Council endorsed a proposed amendment to the Public Transit Infrastructure Fund application to include an Active Transportation project (Harbour Passage Extension). With this understanding staff has proceeded to acquire approval under this program and have requested an associated amendment to the funding agreement. The attached funding agreement now includes (12) twelve bus purchases and an active transportation project as previously reported. PREVIOUS RESOLUTION At the meeting on Oct 31, 2016 Committee of the Whole considered a report to amend the Public Transit Infrastructure Fund (PTIF) application to include Harbour Passage extension as a replacement for previously proposed electronic fare boxes & a smartcard system. It was concluded that staff would proceed to amend the application and move to acquire an amended funding agreement including this eligible active transportation project. 11111101 sa STRATEGIC ALIGNMENT Applications to external funding programs should uphold the direction of Common Council as well as long-term community objectives, including, among others, Plan SJ and the long-term financial sustainability of the City of Saint John. REPORT Public Transit Infrastructure Funding Agreement: The City of Saint John with Saint John Transit has submitted a modified application under the Public Transit Infrastructure Fund to include the following: - Purchase of twelve buses; - Harbour Passage Extension; This modified application has been approved and a funding agreement, attached, reflects this change. The agreement is attached for council execution. Capital Expenditure for Bus Purchase in 2018: As Council will recall, the Public Transit Federal Funding application process was, and is, subject to an aggressive timeline. As such, all funds from this program must be consumed by March 31, 2018 to leverage this program. Upon funding agreement execution by council, SJTC will proceed to a proposal call for bus purchase immediately. Delivery timing on bus purchases can be up to ten months. Knowing the deadline of March 31, 2018, SJTC will be required to place an order with the successful proponent of the tender call for 7 buses to be delivered in 2017 and 5 buses to be delivered on or before March 31, 2018. To place an order for delivery in 2018, associated 2018 capital requires council approval. By way of this report SJTC is requesting council approve the associated 2018 capital expenditure. The 2018 capital requirement under this program for Transit will total: $1,543,130. SERVICE AND FINANCIAL OUTCOMES The City of Saint John has an opportunity to leverage capital funding from federal and provincial governments for scheduled municipal infrastructure expenditures, which supports strong life cycle maintenance of our assets and upholds the long-term financial sustainability of the City of Saint John. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report was completed with the support of the City Ma am Attachment A BNewer, Nouveau New C A N _A D A November 28, 2016 His Worship Don Darling Mayor of Saint John P.O. Box 1971 15 Market Square Saint John, New Brunswick E2L 4L1 Subject: Public Transit Infrastructure Fund — Project #9324 Dear Mr. Mayor: Please find enclosed the revised Recipient Agreement for the Public Transit infrastructure Funding. The project scope has been amended to reflect previous correspondence; the contributions are confirmed as follows: • A federal SIF contribution of up to 50% of $7,236,262 of eligible project costs to a maximum of $3,618,131. • The balance of $3,618,131, together with any project cost overrun is to be funded by the municipality. The City of Saint John and the Saint John Transit Commission will be required to enter into an Agreement, in the form attached hereto, which will incorporate the terms and conditions of the contributions. We look forward to working closely with you and your team on the successful execution of this project. Sincerely, Bill Leves+ President Cc: Honourable Donald Arseneault, Minister responsible for Regional Development Corporation Ann Marie Wood -Seems, VP, RDC Regional Development Corporation/Societe de developpement regional P.O. Box/C.P. 6000 Fredericton, New Brunswick/Nouveau-Brunswick E313 5H1 Canada www.gnb.ca +� New Nouveau Canada Brunswick NEW BRUNSWICK — SAINT JOHN RECIPIENT AGREEMENT PUBLIC TRANSIT INFRASTRUCTURE FUND This Agreement is made as of the date of last signature. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF NEW BRUNSWICK, as represented by the Minister responsible for the Regional Development Corporation, ("New Brunswick") AND: THE CITY OF SAINT JOHN and SAINT JOHN TRANSIT COMMISSION in the Province of New Brunswick ("Recipient") individually referred to as a `Party' and collectively referred to as the Parties' WHEREAS the Government of Canada announced in Budget 2016 a Canada -wide investment of $120 billion in infrastructure over 10 years, including $3.4 billion to upgrade and improve public transit systems, to better meet the needs of Canadians and better position Canada's economy in the future; AND WHEREAS the Government of Canada ("Canada") and the Province of New Brunswick entered into a Bilateral Agreement, the Canada — New Brunswick "Public Transit Infrastructure Fund and the Clean Water and Wastewater Fund" to provide financial support to New Brunswick for Projects under both Programs (the "Bilateral Agreement"); AND WHEREAS The Public Transit Infrastructure Fund (hereinafter "PTIF') will help accelerate short term municipal investments while supporting the rehabilitation of transit systems and funding studies to support longer term transit expansion plans; AND WHEREAS the Regional Development Corporation (hereinafter "RDC") is responsible for administration of the PTIF component of the Bilateral Agreement, and agrees to enter into Agreements with Recipients; AND WHEREAS this Agreement is made pursuant to the Bilateral Agreement and therefore all relevant provisions of the Bilateral Agreement shall apply to this Agreement: NOW THEREFORE, in consideration of the mutual responsibilities and obligations in this Agreement the Parties agree as follows: 1. PURPOSE OF THE AGREEMENT The purpose of this Recipient Agreement is to establish the terms and conditions whereby funding will be provided to the Recipient for the Project described in Schedule B. Page 1 of 24 nn 2. RULES OF INTERPRETATION a) In this Agreement: i) The division of the text into sections and paragraphs and the insertion of headings are for the reader's convenience only and will not affect the interpretation of any provision; ii) Words expressed in the singular include the plural and vice versa. Words connoting gender include both genders. A derivative of a defined term will have a corresponding meaning unless the context requires otherwise; iii) In the event of a conflict between a provision of the main text and an attached schedule, the main text will prevail; iv) If there is a conflict between this Agreement and the Bilateral Agreement, the provision of this Agreement shall apply; V) Citations of "Sections" are references to provision of the main text, and may include articles, sections, paragraphs or sub -paragraphs as indicated by the numbers or letter cited; and vi) Sums of money are expressed in Canadian currency. b) The Parties acknowledge that they have participated equally in the preparation of this Agreement. If any term of this Agreement requires judicial interpretation, mediation or arbitration, the court, mediator or arbitrator will not apply a presumption that this Agreement is to be interpreted more strictly against the Party that prepared it. c) The following schedules are attached to, and form part of this Agreement: Schedule A - Program Details Schedule B - Project Description Schedule C - Eligible and Ineligible Expenditures Schedule D - Detailed Claim Form Schedule E - Reporting Schedule F - Communications Protocol Schedule G - Attestation for Project Incrementality Schedule H - Reporting Timetable 3. INTERPRETATION 3.1 DEFINITIONS In addition to the terms and conditions defined in the recitals and elsewhere in this Agreement, unless the context requires otherwise, a capitalized term has the meaning given to it in this section. "Agreement" means this Recipient Agreement and all its schedules, as may be amended from time to time. "Agreement End Date" means March 31, 2019. Page 2 of 24 ■■ "Asset" means any real or personal property or immovable or movable asset, acquired, constructed, rehabilitated or improved, in whole or in part, with funds provided by Canada under the terms and conditions of this Agreement. "Bilateral Agreement" means the Bilateral Agreement, the Canada — New Brunswick "Public Transit Infrastructure Fund and the Clean Water and Wastewater Fund" which sets out the roles and responsibilities of Canada and New Brunswick for the delivery of the Program, including attached Schedules. "Bilateral Agreement End Date" means March 31, 2019. "Canada" means the Government of Canada, as represented by the Minister of Infrastructure, Communities and Intergovernmental Affairs. "Communications Activities" include, but are not limited to, public or media events or ceremonies including key milestone events, news releases, reports, web and social media products or postings, blogs, news conferences, public notices, physical and digital signs, publications, success stories and vignettes, photos, videos, multi -media content, advertising campaigns, awareness campaigns, editorials, multi -media products and all related communication materials. "Effective Date" means the date of last signature of this Agreement. "Eligible Expenditures" mean those costs of a Project incurred and eligible for payment by Canada as set out in Schedule A (Program Details). "Fiscal Year" means from April Vt of a calendar year to March 315` of the next calendar year. "Joint Communications" are events, news releases, and signage that relate to the promotion of the Program and/or Projects and are collaboratively developed and approved by Canada, New Brunswick and the Recipient, and are not operational in nature. "Oversight Committee" means the committee established between Canada and RDC to monitor compliance and implementation, act as a forum to resolve potential issues and approve and ensure audit plans are carried out in accordance with this Agreement. "Program" means PTIF as set out in Schedule A (Program Details). "Project" means the Project described in Schedule B. "Project Incrementality" means a Project that would not otherwise have been undertaken in 2016-17 or 2017-18 and/or a Project that would not have been undertaken without federal funding, "Project Complete" means when a Project can be used for the purpose for which it was intended, all required reports have been submitted to New Brunswick and final payment has been made. "Recipient" means an entity identified under section b) of Schedule A (Program Details) that is eligible to receive funding under PTIF for a Project under this Agreement. "Recipient Agreement" means this Agreement between RDC and a Recipient under the PTIF. Page 3 of 24 "Total Financial Assistance" means total Project funding from all sources, including funding from federal, provincial, and municipal sources, private sources and in-kind contributions. 3.2 ENTIRE AGREEMENT This Agreement is a complete and self-contained record of the entire agreement between the Parties. No promise, representation, commitment, agreement, negotiation or discussion by either Party in any form, express or implied, that occurred before the execution of this Agreement is of any effect with respect to the subject matter of this Agreement. The Parties acknowledge that in entering into this Agreement they have not relied on any promise, representation, commitment, agreement, discussion or information, express or implied, that is not written in this Agreement. 3.3 DURATION OF AGREEMENT This Agreement will be effective as of the Effective Date and will terminate on the Agreement End Date, 4. OBLIGATIONS OF THE PARTIES 4.1 COMMITMENTS BY NEW BRUNSWICK a) New Brunswick agrees to provide PTIF funding to the Recipient in a total amount not to exceed $3,618,130 to be paid in accordance with this Agreement. b) The maximum federal funding for a Project, from all federal sources, will not exceed one-half (112) of the total Eligible Expenditures for that Project. c) Subject to paragraph 4.2, the parties agree that New Brunswick's role is limited to providing funding to the Project and that New Brunswick and Canada will have no involvement in the implementation of any Project or its operation. New Brunswick and Canada are neither a decision -maker nor an administrator of the Project. 4.2 COMMITMENTS BY THE RECIPIENT a) The Recipient will be responsible for the complete, diligent, and timely implementation of the Project within the costs and deadlines specified in this Agreement and in accordance with the terms and conditions of this Agreement. b) The Recipient will be responsible for any unapproved Project expenditures and Project cost overruns c) The Recipient will be responsible for any costs associated with a withdrawn or cancelled Project, and any costs related to the Project that does not meet Project Incrementality and will repay to New Brunswick any and all disallowed costs, surpluses, unexpended contributions, and overpayments made under and according to the terms and conditions of this Agreement within thirty (30) days of written notification to that effect. d) The Recipient shall allow any authorized representative of New Brunswick or Canada reasonable access to the Project site to assess the Project's progress, to review ail records and accounts maintained and to carry out the evaluation required for the implementation of this Agreement. The Recipient shall provide all records and accounts as requested by New Brunswick. e) The Recipient agrees to bear all operating expenditures of the Project. f) The Recipient acknowledges that PTIF funding that may be received from Canada or New Brunswick is not intended to replace or displace existing sources of funding for Recipient expenditures on Projects. As Page 4 of 24 such, over the term of this Agreement, the Recipient will ensure that Recipient expenditures on Projects must result in incremental spending. g) The Recipient must provide proof, in the form of an attestation attached hereto as Schedule G, that the Project meets the definition of Project Incrementality. h) The Recipient will inform New Brunswick immediately of any fact or event that will compromise wholly, or in part, the Project. 5.0 PROJECT AMENDMENTS a) When seeking to modify a Project, the Recipient will submit to New Brunswick sufficient details for approval by Canada. b) Canada reserves the right to request additional information for review and approval purposes, including assessment of risks to make a determination as per Sections 9 (Environmental Assessment) and 10 (Aboriginal Consultation). Canada will inform New Brunswick once the revised Project has been approved. 6.0 PROJECT IMPLEMENTATION 6.1 Recipient shall not change the Project scope, timing or location without the prior written approval of New Brunswick. The Recipient will promptly inform New Brunswick should the project be cancelled. 6.2 Recipient will be responsible for arranging the calling of public tenders and awarding of the contract to the successful bidder, and overall management of the contract. The Recipient will award and manage all contracts in accordance with their relevant policies and procedures and, if applicable, in accordance with the Agreement on Internal Trade and applicable international and interprovincial trade agreements, and all other applicable laws, including the Procurement Act, SNB 2012, c.20. 6.3 In cases of new or expansion Projects, New Brunswick may require additional assurance that Project(s) can be completed by March 31, 2018 under PTIF. This may include assurances by professionals (e.g. architects, engineers or vendors). 6.4 If the actual amount payable by New Brunswick in respect of any Fiscal Year is less than the estimated amount in Schedule B (Project Description), the Recipient may request that Canada re -allocate the difference between the two amounts to a subsequent Fiscal Year, 7.0 DISPOSAL OF ASSETS 7.1 Unless otherwise agreed to by New Brunswick, the Recipient will retain title to and ownership of an Asset for at least five (5) years after the Agreement End Date. 7.2 If at any time within five (5) years from the Agreement End Date of a Project, the Recipient sells, leases, or otherwise disposes of, directly or indirectly, any Asset purchased, acquired, constructed, rehabilitated or renovated, in whole or in part, under this Agreement, other than to Canada, or New Brunswick, or with New Brunswick's written consent, the Recipient may be required to reimburse Canada, via New Brunswick any funds received from Canada for the Project. Page 5 of 24 B. ENVIRONMENTAL ASSESSMENT AND LICENSING 8.1 Canada's funding for a Project is conditional upon Canada being satisfied that the responsibility of the federal authority and/or responsible authority under the Canadian Environmental Assessment Act, 2012 (CEAA, 2012) and other applicable agreements between Canada and Aboriginal groups are met and continues to be met. 8.2 Recipient will obtain all necessary licenses, permits, and approvals required for the project by applicable legislation, regulations and by-laws be they federal, provincial or municipal. 9. ABORIGINAL CONSULTATION Funding for this Project is conditional upon Canada and New Brunswick being satisfied that obligations with respect to the legal duty to consult, and if applicable accommodate Aboriginal groups are met. Recipient will comply with all obligations (i) under Applicable Law; (ii) as required by regulatory bodies having jurisdiction over the subject matter of the Project; and (iii) under common law, to engage in Aboriginal consultation and consider Aboriginal interests. 10. CLAIMS AND PAYMENTS a) Each claim for reimbursement of expenditures shall be submitted on forms herein provided in Schedule D. Claims will include copies of invoices along with all supporting documents, proof of payment of each invoice submitted for reimbursement, and such other documents as may be requested by New Brunswick. Each claim for reimbursement will be signed by the Recipient's Chief Financial Officer attesting that the Eligible Expenditures have been incurred. New Brunswick will promptly make a payment to the Recipient upon review and approval of a claim for reimbursement, subject to the terms and conditions of the Agreement. b) When any other federal assistance is given or is to be given in respect of the Project which was not taken into consideration in the original application, the contribution hereunder may be reduced by a corresponding amount. c) New Brunswick reserves the right to withhold any or all reimbursements of Eligible Expenditures until Completion Documents provided in Schedule E are completed and returned to New Brunswick by the Recipient. d) No claim for reimbursement shall be paid by New Brunswick unless it is received on or before March 31 of the year following the Fiscal Year in which the Eligible Expenditure is incurred and in all circumstances, no later than August 31, 2018. 10.1 PAYMENTS AND PAYMENT CONDITIONS New Brunswick will promptly make a payment to the Recipient upon review and approval of a claim, subject to the terms and conditions of the Agreement. 10.2 New Brunswick will not: a) pay interest for failing to make a payment under this Agreement; Page 6 of 24 b) pay any claims until the requirements under Section 8 (Environment) and Section 9 (Aboriginal Consultations), if applicable, are, in Canada's opinion, satisfied to the extent possible at the date the claim is submitted to New Brunswick; and c) Pay any claims until all reports as required under Schedule D (Reporting) are received and accepted by New Brunswick. 10.3 New Brunswick will make the final PTIF payment to the Recipient no later September 30, 2018. 11. RETENTION OF CONTRIBUTION New Brunswick will retain a minimum of ten percent (10%) of the claim amount owing for the Project under this Agreement. The amount retained by New Brunswick for a Project will be released by New Brunswick when: a) The Recipient fulfils all of its obligations for the Project under this Agreement; and b) The Parties carry out a final reconciliation of all claims and payments in respect of the Project and make any adjustments required in the circumstances. REPORTING The Recipient will provide to New Brunswick, the following reports in formats acceptable to New Brunswick and in accordance with Schedule E — Reporting and Schedule H — Reporting Timetable: a) Project Progress Reports and Outcomes Progress Reports for the 6 -month periods ending March 31 and September 30 of each Fiscal Year as per Schedule H, following the end of the reporting period; and b) A Final Project Report and Final Outcomes Report no later than August 31, 2018. 12. AUDIT a) The Recipient agrees to allow New Brunswick reasonable and timely access to all its documentation, records and accounts and those of their respective agents or third parties related to the Project, and all other relevant information and documentation requested by New Brunswick, or their designated representatives, for the purposes of audit, evaluation, and ensuring compliance with this Agreement. b) New Brunswick will conduct audits as required under the audit plans approved by the Oversight Committee. The audit plan will include at minimum one compliance audit over the term of the Agreement and up to two years after the Agreement End Date. c) New Brunswick reserves the right to undertake any audit in relation to this Agreement at its expense. In the event where New Brunswick does undertake an audit, it will provide Recipient reasonable notice. d) Recipient will keep proper and accurate financial accounts and records, including but not limited to its contracts, invoices, statements, receipts, and vouchers, in respect of a Project for at least five (5) years after the termination of this Agreement and will provide New Brunswick and its designated representatives with reasonable and timely access to documentation for the purposes of audit and ensuring compliance with this Agreement. Page 7 of 24 ■■ 13. DISPUTE RESOLUTION a) The Parties will keep each other informed of any issue that could be contentious. b) If a contentious issue arises, the Oversight Committee, consisting of representatives of New Brunswick (specifically from RDC) and Canada, will examine it and will, in good faith and reasonably, attempt to resolve potential disputes as soon as possible and in any event within thirty (30) business days within receipt of notice of such contention issue. Where the Oversight Committee cannot agree on a resolution, the matter will be referred to the Parties for resolution. The Parties will provide a decision within ninety (90) business days. c) Where the Parties cannot agree on a resolution, the Parties may explore any alternative dispute resolution mechanisms available to them to resolve the issue. d) Any payments related to any contentious issue or dispute raised by either Party may be suspended by New Brunswick together with the obligations related to such issue, pending resolution. e) The Parties agree that nothing in this section will affect, alter or modify the rights of either Party to terminate this Agreement. 14. INDEMNIFICATION The Recipient will at all times indemnify and save harmless New Brunswick and Canada, its officers, servants, employees, or agents, from and against all actions, whether in contract, tort or otherwise, claims and demands, losses, costs, damages, suits or other proceedings by whomsoever brought or prosecuted in any manner based upon or occasioned by any injury to persons, damage to or loss or destruction of property, economic loss or infringement of rights caused by, in connection with or arising directly or indirectly from this Agreement, the PTIF Funding Agreement, or a Project, except to the extent to which such actions, claims, demands, losses, costs, damages, suits or other proceedings relate to the negligence or breach of this Agreement or the PTIF Funding Agreement by an officer, servant, employee or agent of New Brunswick or Canada in the performance of his or her duties. 15. COMMUNICATIONS a. No public announcement of an activity related to the Project shall be made by the Recipient without the prior written consent of New Brunswick. b. The Parties shall comply with the Communications Protocol set out in Schedule F referred to as the Communications Protocol. 16. GENERAL 17.1 ACCOUNTING PRINCIPLES All accounting terms will have the meanings assigned to them, all calculations will be made and all financial data to be submitted will be prepared, in accordance with the in accordance with the Public Sector Accounting Standards in effect in Canada. 17.2 SURVIVAL The Parties' rights and obligations, which by their nature, extend beyond the termination of this Agreement, will survive any termination of this Agreement. Page 8 of 24 17.3 COUNTERPART SIGNATURE This Agreement may be signed in counterpart, and the signed copies will, when attached, constitute an original Agreement. 17.4 SEVERABILITY If any term of this Agreement (the "Invalidated Term") is found by a court of competent jurisdiction to be invalid or unenforceable for any reason, the Invalidated Term will be treated as being modified to the extent necessary to make it enforceable while preserving as much as possible the intent of the Parties expressed in this Agreement. 17.5 ASSIGNMENT Recipient will not transfer or assign its rights or obligations under this Agreement without the prior written consent of New Brunswick. Any attempt by the Recipient to assign any of the rights, duties or obligations of this Agreement without New Brunswick's express written consent is void. 17.6 AMENDMENTS This Agreement may be amended from time to time on written agreement of the Parties. 17.7 WAIVE R A Party may waive any of its rights under this Agreement only in writing. Any tolerance or indulgence demonstrated by the Party will not constitute a waiver. 18. OTHER 18.1 If there is a conflict between this Agreement and the Bilateral Agreement, the provision of this Agreement shall apply 18.2 The Recipient will ensure that no current or former public servant or public office holder to whore any post -employment, ethics and conflict of interest legislation, guidelines, codes or policies of Canada or New Brunswick applies will derive direct benefit from the Project's funding, unless the provision or receipt of such benefits is in compliance with such legislation, guidelines, policies or codes. 18.3 This Agreement is subject to the provincial Right to Information and Protection of Privacy Act as well as the federal Access to Information Act and Privacy Act. 18.4 In the event of a breach of any of the terms and conditions of this Agreement by the Recipient, no further contributions shall be made by New Brunswick and all previous payments shall be returned to New Brunswick within thirty (30) days of written notification to that effect. 19. NOTICE Any notice or communication authorized or permitted with respect to this Agreement shall be effectively given if delivered in person, sent by mail, including electronic mail; or sent by facsimile (FAX); or prepaid to the address or FAX number, as given in this Agreement. Any notice or communication required or permitted by this Agreement to be made by the Recipient to New Brunswick shall be provided to: Page 9 of 24 For New Brunswick: Regional Development Corporation Chancery Place 3rd Floor P.O. Box 6000 675 King Street Fredericton, New Brunswick E3B 1 E9 Phone: 506-453-2277 Fax: 506-453-7988 For Recipient: Saint John Transit Commission 55 MacDonald Drive Saint John, New Brunswick E2J OC7 Phone: 506-659-4703 AND The City of Saint John P.O. Box 1971 15 Market Square Saint John, New Brunswick E21- 41-1 Phone (506) 649-6000 Any notice or communication that is made by New Brunswick to the Recipient may be sent to the coordinates indicated in the Project application form or such other address the Recipient designates in writing to New Brunswick. Such notice will be deemed to have been received, if sent by mail, when receipt is acknowledged by the other Party; by facsimile, when transmitted and receipt is confirmed; and in person, when delivered. 20. COMPLIANCE WITH LAWS The Recipient will comply with all applicable laws, regulations, and all requirements of regulatory bodies having jurisdiction over the subject matter of the Project. 21. GOVERNING LAW This Agreement is governed by the laws applicable in the Province of New Brunswick. Each Party submits to the exclusive jurisdiction of the courts of New Brunswick for all matters arising from this Agreement. Page 10 of 24 22. SUCCESSORS AND ASSIGNS This Agreement is binding upon the Parties and their respective successors and assigns. 23. TIME REQUIREMENTS COMPLIANCE WITH PROVISIONS OF THIS AGREEMENT THAT ESTABLISH DEADLINES IS VITAL TO THIS AGREEMENT AND MANDATORY. 24. LANGUAGE This agreement is in English by agreement of the parties. THE PARTIES ENTER INTO THIS AGREEMENT BY SIGNING BELOW. HER MAJESTY THE QUEEN IN RIGHT ULTIMATE RECIPIENT OF THE PROVINCE OF NEW BRUNSWICK inal signed, by. - Bill Levesque President Regional Develop m nt Corporation rb Date Date Original signed by.- Ian y: Ian MacKinnon Chief Executive Officer Saint John Transit Commission Date His Worship Don Darling Mayor City of Saint John Date Page 11 of 24 SCHEDULE A— PROGRAM DETAILS Public Transit Infrastructure Fund (PTIF) a) Objective: The PTIF will help accelerate short term municipal investments while supporting the rehabilitation of transit systems and funding studies to support longer term transit expansion plans. b) Recipient The following are eligible as Recipients for funding: i. Province and territories, ii. Municipal or regional governments established by or under a provincial or territorial statute iii. Existing transit agencies or authorities established by a provincial, territorial, or local government. iv. Organizations designated by New Brunswick and agreed to by Canada. c) Canada's Funding i. Allocation to Recipient a) The Government of Canada's PTIF allocation for New Brunswick is $8,740,000, and is based on year 2014 Canadian Urban Transit Association (CUTA) ridership. Each Recipient will receive a minimum base amount of $50,000 with the remainder of the funds distributed pro rata on overall ridership of each transit system as set out below. Recipient Ridership (2014) Allocation City of Saint John and Saint John Transit Commission 2,287,625 $ 3,618,131 City of Fredericton 1,560,000 $2,483,061 City of Moncton (Moncton /Riverview/Dieppe) 1,506,288 $2,399,267 Miramichi Public Transit Commission Inc. 65,800 $152,146 Allocation of 1 % to RDC for administration $87,400 Total 5,419,713 $ 8,740,000 ii. Fiscal Year Breakdown The Government of Canada's total funding for all Projects will be allocated in accordance with the estimated Fiscal Year breakdown below: 2016-2017 $ 2,185,000 2017-2018 $ 4,370,000 2018-2019 $ 2,185,000 TOTAL $ 8,740,000 Page 12 of 24 d) Stacking & Cost Sharing The maximum federal funding to a Project, from all federal sources, will not exceed one half (50 %) of the total Eligible Expenditures for that Project. if the federal Crown's total contribution towards a Project exceeds fifty percent (50%) of that Project's total Eligible Expenditures or if the Total Financial Assistance received or due in respect of the total Project costs exceeds one hundred per cent (100%) thereof, Canada may recover the excess from New Brunswick or reduce its contribution by an amount equal to the excess. e) Eligible Investments Categories The following are eligible investments: Capital projects for the rehabilitation, optimization and modernization of public transit infrastructure, or that improve the efficiency, accessibility and/or safety of public transit infrastructure (including rehabilitation or enhancement of existing guide ways, maintenance and storage facilities, or other existing public transit capital assets; refurbishment or replacement of existing rolling stock; and replacement or enhancement of transit stations); ii. Expenditures to support the asset management capacity of a public transit system; iii. Expenditures to support the design and planning for the future expansion and improvements to public transit systems, including transportation demand management measures and studies and pilot projects related to innovative and transformative technologies; and iv. Projects for system expansion, which may include active transportation, if they can be completed within the program timeframe. Note: Active transportation infrastructure includes those elements that support active transportation, including but not limited to: improved sidewalks, dedicated bike lanes, pedestrian -bicycle signals and safer crossing points, bike racks, and greenways for walking and cycling. Infrastructure investments can contribute to building integrated networks of pedestrian and cycling paths that are designed for efficient transportation and make access to public transit easily integrated with pedestrian and cycling facilities. Page 13 of 24 SCHEDULE B — PROJECT DESCRIPTION Recipient: City of Saint John and Saint John Transit Commission Project Number: 9324 Project Title: Replace fourteen (14) existing buses with low floor, low emission buses and extension of Harbour Passage. All existing fourteen (14) have old engine technology with higher emissions. Notable, eight (8) of the fourteen (14) are considered non -accessible. Upon completion of this project the entire fleet will be fully accessible for our customers facing mobility issues. Harbour Passage extension to improve pedestrian and cyclist connections within municipality. Financing of Project: PTIF Fund: $ 3,618,130 Recipient Contribution: $ 3,618,130 Total: $ $ 7,236,260 PTIF Funding by Fiscal Year: 2016 $ 516,876 2017 $ 1,550,627 2018 $ 1,550,627 Project Category Outcomes/Benefits that will need to be quantified: Increased capacity or lifespan of the Asset; Enhanced service; Improved environmental outcomes. Page 14 of 24 SCHEDULE C — Eligible and Ineligible Expenditures Eligible Project Expenditures: The maximum federal funding to a Project, from all federal sources, will not exceed one half (50%) of the total Eligible Expenditures for that Project. If the federal Crown's total contribution towards a Project exceeds fifty percent (50%) of that Project's total Eligible Expenditures or if the Total Financial Assistance received or due in respect of the total Project costs exceeds one hundred per cent (100%) thereof, New Brunswick may recover the excess from the Recipient or reduce its contribution by an amount equal to the excess. The following are eligible investments: a) Capital projects for the rehabilitation, optimization and modernization of public transit infrastructure, or that improve the efficiency, accessibility and/or safety of public transit infrastructure (including rehabilitation or enhancement of existing guide ways, maintenance and storage facilities, or other existing public transit capital assets; refurbishment or replacement of existing rolling stock; and replacement or enhancement of transit stations); b) Expenditures to support the asset management capacity of a public transit system; c) Expenditures to support the design and planning for the future expansion and improvements to public transit systems, including transportation demand management measures and studies and pilot projects related to innovative and transformative technologies; and d) Projects for system expansion, which may include active transportation, if they can be completed within the program timeframe. Eligible Expenditures For the purposes of this Agreement, Eligible Expenditures mean all direct expenditures properly and reasonably incurred and paid solely and specifically by a Recipient or third party, which are invoiced against a contract for goods and/or services necessary for the due implementation of the Project, including only the following: a) the capital expenditures of acquiring, constructing, renewing, rehabilitating, materially enhancing or renovating an Asset, as defined and determined according to accounting principles generally accepted in Canada; b) expenditures directly associated with joint federal communication activities (press releases, press conferences, translation, etc.) and with project signage recognition set out in Schedule F (Communications Guideline); c) all planning (including plans and specifications) and assessment expenditures specified in the Agreement such as the expenditures for environmental planning, surveying, engineering, architectural supervision, testing and management consulting services, up to a maximum of fifteen percent (15%) of the approved eligible expenditure; d) the expenditures for engineering and environmental reviews, including environmental assessments and follow-up programs as defined in the Canadian Environmental Assessment Act (2012) and the expenditures of remedial activities, mitigation measures and follow-up identified in any environmental assessment; e) the expenditures of Project -related signage, lighting, Project markings and utility adjustments; f) expenditures for Aboriginal consultation; g) recipient audit and evaluation expenditures as specified in the Agreement; Page 15 of 24 h) the incremental expenditures of the Recipient's employees or leasing of equipment may be included as eligible expenditures under the following conditions: i. The Recipient is able to demonstrate that it is not economically feasible to tender a contract; ii. The employee or equipment is engaged directly in respect of the work that would have been the subject of the contract; and iii. The arrangement is approved in advance and in writing by New Brunswick. i) leasing of equipment related to the construction of the Project; and, j) other expenditures that, in the opinion of New Brunswick, are considered to be direct and necessary for the successful implementation of the Project and have been approved in writing by New Brunswick prior to being incurred. Ineligible Expenditures The following expenditures are ineligible for the purposes of this Agreement: a) expenditures incurred after the Project Completion Date b) the expenditures related to developing a business case or proposal for funding; c) the expenditures related to purchasing land, buildings, and associated real estate and other fees; d) financing charges and interest payments on loans; e) leasing land, buildings, equipment and other facilities; f) furnishings and non -fixed assets which are not essential for the operation of the Project; g) general repairs and maintenance of a Project and related structures, unless they are part of a larger capital expansion project; h) services or works normally provided by the Recipient, incurred in the course of implementation of the Project, except those specified as eligible expenditures; i) the expenditures related to any goods and services which are received through donations or in kind; j) any overhead expenditures, including salaries and other employment benefits of any employees of the Recipient, direct or indirect operating or administrative expenditures of the Recipient, and more specifically, expenditures related to planning, engineering, architecture, supervision, management and other activities normally carried out by staff except in accordance with subsections c) and h) in the Eligible Expenditures above; k) taxes for which the Recipient is eligible for a tax rebate and all other expenditures eligible for rebates; 1) legal fees; and m) Expenditure overruns will not be considered as Eligible Expenditures and will be the responsibility of the Recipient. No contributions shall be made by the Canada — New Brunswick PTIF Fund with respect to any expenditure incurred other than the eligible project expenditures. Page 16 of 24 SCHEDULE D — Detailed Claim Form Regional Development Corporation Claim No: P.O. Box 6000 Fredericton, New Brunswick E313 511-11 Final Claim: Public Transit Infrastructure Fund (PTIF) List all eligible project expenditures with invoice and cheque numbers on this form. Include a copy of each invoice and proof of payment. Failure to record and support each cost will cause a delay in processing. RDC Project Number: PTIF Project Number/Name: 9324 City of Saint John and Saint John Transit Commission Description of costs Name of Supplier Cheque No. Cheque Amount Invoice Total HST Total Eligible & supported costs (total -HST refund) % of HST refunded by Canada Revenue Aaencv: 71.43% The undersigned hereby certifies that: a. the invoices above represent eligible project costs that have been paid in full and the work b. no other public financial assistance has been received or is to be received for the part of the project against which this reimbursement is claimed. Signature Chief Financial Officer Page 17 of 24 Print Name Recipient Date Telephone Eligible & supported costs Less: 10% Holdback Total to be Paid Vendor D Payment request For office use only Claim Reviewer Project Officer Payment Authority GNB account Page 18 of 24 Date Date Claim Auditor SCHEDULE E — Reporting E.1 - PROJECT PROGRESS REPORT The progress report will include the following information: Unique Project Identifier 9324 Recipient Legal Name Project Title Project Description Total Project Cost Total Eligible Cost Program Contribution (Eligible Expenditures Other Federal Contributions (Eligible Expenditures) Municipal Contribution (Eligible Expenditures) Other Contribution (Eligible Expenditures) Federal Signage Installed YIN Forecasted Start Date (Updated from Project List Forecasted End Date (Updated from Project List Actual Start Date Actual End Date Progress Towards Completion Project Complete? YIN Progress Note Risk Factors Mitigation Measures E.2 - OUTCOMES PROGRESS REPORT a) The Recipient will provide relevant baseline data for the performance indicators identified below within six (6) months of the Effective Date of the Agreement. b) The performance indicators for PTIF are as follows: Outcome PTIIF Performance Indicator Projects that Description of funded transit system projects that have incorporated modern, support innovative technology modernization Funded plans are Description of funded plans or studies that have resulted in identified capital being projects that are either included in capital planning documents with associated implemented funding or that are in the process of being implemented Average number of years of useful life remaining on applicable transit assets, Improved extended as a result of funded investments rehabilitation Percentage of assets that have increased their physical condition rating (as per Page 19 of 24 E.3 - FINAL PROJECT REPORT The final report will include the following: a) All information required under subsection E.1 (Project Progress Report) b) An attestation, signed by a delegated senior official, that: i. The Project has been completed; ii. Federal funding was spent on Eligible Expenditures in accordance with the terms and conditions of the Agreement; and iii. Project Incrementality has been respected. EA - FINAL OUTCOMES REPORT The final outcomes report will include aggregated results on outcomes based on performance indicators identified in E.2 against the baseline data provided in E.2 (a). Page 20 of 24 reporting guideline) as a result of funding Average percentage decrease in unplanned service interruptions per month (not related to weather) that can be attributed to funded investments Description of how funded transit system projects have added safety features or Increased safety equipment Estimated percentage decrease in incidents (collision and non -collision) that can be attributed to funded investments Increased Average increase in percentage of transit system fleets that are low -floor accessibility accessible as a result to funding Average Life Cycle Cost of applicable transit system assets after completion of funded investments Average litres of fuel per passenger -kilometre after completion of funded Improved investments Total estimated cubic -meters of natural gas saved as a result of funded efficiency investments Total estimated kilowatt-hours saved as a result of funded investments Transit systems Total of new passenger -kilometres travelled as a result of funded system are expanding expansion projects Total value of capital expenditures for transit projects for year 2016 (to be Projects are reported on at final report) Total value of capital expenditures for transit projects for year 2017 (to be incremental reported on at final report) E.3 - FINAL PROJECT REPORT The final report will include the following: a) All information required under subsection E.1 (Project Progress Report) b) An attestation, signed by a delegated senior official, that: i. The Project has been completed; ii. Federal funding was spent on Eligible Expenditures in accordance with the terms and conditions of the Agreement; and iii. Project Incrementality has been respected. EA - FINAL OUTCOMES REPORT The final outcomes report will include aggregated results on outcomes based on performance indicators identified in E.2 against the baseline data provided in E.2 (a). Page 20 of 24 SCHEDULE F — COMMUNICATIONS PROTOCOL FA Purpose a) This Communications Protocol outlines the roles and responsibilities of each of the Parties to this Agreement, as well as those of Canada, with respect to Communications Activities related to Projects. b) This Communications Protocol will guide all Communications Activity planning, development and implementation with a view to ensuring efficient, structured, continuous, consistent and coordinated communications to the Canadian public. c) The provisions of this Communications Protocol apply to all Communications Activities related to this Agreement and the Project funded under this Agreement. F.2 Guiding Principles a) Communications Activities undertaken through this Communications Protocol should ensure that Canadians are informed of infrastructure investments made to help improve their quality of life and that they receive consistent information about funded Projects and their benefits. b) The Communications Activities undertaken to recognize federal funding will take into account the financial value and duration of the Project(s) and the feasibility of mounting joint Communications Activities. c) The Recipient is responsible for communicating the requirements and responsibilities outlined in this Communications Protocol to vendors and contractors and for ensuring their compliance. d) New Brunswick will communicate to the Recipient any deficiencies and/or corrective actions identified by Canada or by the Oversight Committee. F.3 Joint Communications a) Canada, New Brunswick and the Recipient will have Joint Communications about the funding and status of the Project. b) Joint Communications related to Projects funded under this Agreement should not occur without the prior knowledge and agreement of all Parties and the Recipient. c) Alf Joint Communications material will be approved by Canada and will recognize Canada's contribution under Schedule A (Program Details) and/or the Total Financial Assistance received for the Project(s). d) Each of the Parties and Canada may request Joint Communications. The requestor will provide at least 15 business days' notice to the Parties and Canada. If the Communications Activity is an event, it will take place at a mutually agreed date and location. e) The requestor of the Joint Communications will provide the opportunity for the other Parties and Canada to choose to participate and choose their own designated representative (in the case of an event). f) Canada has an obligation to communicate in English and French. Communications products related to events must be bilingual and include the Canada word mark and other Parties' logos. In such cases, Canada will provide the translation services and final approval on products. g) The conduct of all Joint Communications will follow the Table of Precedence for Canada as applicable. FA Individual Communications a) Notwithstanding Section F.3 of this Communications Protocol (Joint Communications), Canada retains the right to meet its obligations to communicate information to Canadians about the Agreement and the use of funds through its own Communications Activities. b) Each Party may include general Program messaging and Project examples in their own Communications Activities. Canada, New Brunswick and the Ultimate Recipient will not Page 21 of 24 unreasonably restrict the use of, for their own purposes, Communications Activities related to Projects funded through the Agreement and if web- or social -media based, from linking to it. F.5 Operational Communications The Recipient is solely responsible for operational communications with respect to Projects, including but not limited to: calls for tender, contract awards, and construction and public safety notices. Operational communications as described above are not subject to the Official Languages Act of Canada. F.6 Media Relations The Parties and Canada will share information promptly with each other should significant media inquiries be received or emerging media or stakeholder issues arise to a Project or the overall fund. F.7 Signage a) Canada and the Recipient may each have signage recognizing their funding contribution to the Project. b) Unless otherwise agreed by Canada, the Recipient will produce and install a sign to recognize federal funding at each Project site in accordance with current federal signage guidelines. The federal sign design, content, and installation guidelines will be provided by Canada. c) Where the Recipient decides to install a permanent plaque or other suitable marker with respect to the Projects, it will recognize the federal contribution and be approved by Canada. d) The Recipient agrees to inform Canada and New Brunswick of sign installations. e) If erected, signage recognizing the federal contribution will be installed at the Project site(s) thirty (30) days prior to the start of construction, be visible for the duration of the Project, and remain in place until thirty (30) days after construction is completed and the infrastructure is fully operational or opened for public use. f) If erected, signage recognizing the federal contribution will be at least equivalent in size and prominence to Project signage for contributions by other orders of government and be installed in a prominent and visible location that takes into consideration pedestrian and traffic safety and visibility. g) The Recipient is responsible for the production and installation of Project signage, or as otherwise agreed upon. h) In the case of Projects where the deliverable is a document, such as but not limited to plans, reports, studies, strategies, training material, webinars, and workshops, it will clearly recognize Canada's contribution under Schedule B and/or the Total Financial Assistance received for the Project. F.8 Communicating With Recipient New Brunswick agrees to facilitate, as required, communications between Canada and the Recipient for Communications Activities. F.9 Advertising Campaigns Recognizing that advertising can be an effective means of communicating with the public, Canada and New Brunswick may, at their own cost, organize advertising or public information campaign related to this Agreement or eligible Projects. However, such a campaign will respect the provisions of this Agreement. In the event of such a campaign, the sponsoring Party or Recipient will inform the other Parties or Recipient of its intention no less than twenty-one (21) working days prior to the campaign launch. Page 22 of 24 SCHEDULE G — Attestation for Project Incrementality In the matter of entering into the Public Transit Infrastructure Fund Recipient Agreement with New Brunswick, I (title) Province of New Brunswick declares as follows: of the municipality of SAINT JOHN in the I have knowledge of the matters set forth in the application that formed the basis for this contract and believe the declaration to be true. The project put forward meets the federal government's requirement of project incrementality under the Public Transit Infrastructure Fund (PTIF). Under the PTIF, project incrementality means that the project would not otherwise have been undertaken in 2016-17 or 2017-18 or a project that would not have been undertaken without federal funding. This condition has been met as of the date of this declaration. Declared at day of 20 Page 23 of 24 ■■ municipality) in New Brunswick this SCHEDULE H — Reporting Schedule Year Report Due to RDC Type of Report orPeriod Covering Project Milestone April -01-16 Eligible Expenses start date 2016 October 21, 2016 Progress Report Progress Report October 21, 2016 Outcomes Report Outcomes Report April 14, 2017 Progress Report October 1, 2016 up to March 31, 2017 2017 April 14, 2017 Outcomes Report October 1, 2016 up to March 31, 2017 October 13, 2017 Progress Report April 1, 2017 up to September 30, 2017 October 13, 2017 Outcomes Report April 1, 2017 up to September 30, 2017 April 13, 2018 Progress Report October 1, 2017 up to March 31, 2018 April 13, 2018 Outcomes Report October 1, 2017 up to March 31, 2018 April 13, 2018 Eligible Expenses End Date August 31, 2018 Final Claim Date (on or before) 2018 August 31, 2018 Final Progress Report (on or before). Covers entire Project Entire Project up to August 31, 2018 August 31, 2018 Final Outcomes Report (on or before). Covers entire Project Entire Project up to August 31, 2018 September 30, 2018 Final Payment Date by RDC (on or before) 2019 March 31, 2019 Agreement End Date Page 24 of 24 STREET CLOSING MALLETTE ROAD Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending "A By-law Respecting The Stopping Up and Closing of Highways In The City of Saint John" at its regular meeting to be held on Monday, December 12, 2016 at 6:30 p.m. to stop up and close the following highway: MALLETTE ROAD: All that portion of Mallette Road a public street in the City of Saint John, in the County of Saint John and Province of New Brunswick, comprising 248 square metres, as shown on a Plan of Survey titled, "Plan of Survey Showing portion of Mallette Road, City of Saint John, Saint John County, New Brunswick," prepared by Hughes Surveys & Consultants Inc. and dated October 28, 2016 attached hereto. (INSERT PLAN) The proposed amendment and plan of the above described highway may be inspected by any interested person at the office of the Common Clerk, City Hall, 15 Market Square, Saint John, N.B. between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday inclusive, holidays excepted. Written objections to the proposed amendment may be sent to the undersigned at City Hall. If you require French services for a Common Council meeting, please contact the office of the Common Clerk at 658-2862. FERMETURE DE RUE CHEMIN MALLETTE Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention de modifier 1'« Arr&6 sur 1'interruption de la circulation et la fenneture des routes dans The City of Saint John >> lors de la reunion ordinaire qui se tiendra le lundi 12 decembre 2016 a 18 h 30 afin d'interrompre la circulation et de fermer la route suivante : CHEMIN MALLETTE: Tout le trongon du chemin Mallette, une rue publique dans The City of Saint John, comte de Saint John, dans la province du Nouveau -Brunswick, dune superficie d'environ 248 m2 comme le montre le plan d'arpentage intitul6 < Pian d'arpentage indiquant une partie du chemin Mallette, City of Saint John, comte de Saint John, Nouveau - Brunswick », prepare par Hughes Surveys & Consultants Inc. et date du 28 octobre 2016, ci- joint. (INSERER LE PLAN) Toute personne interessee peut examiner les projets de modification et le plan des rues decrites ci-dessus au bureau de la greffiere communale a 1'h6tel de ville au 15, Market Square, a Saint John, au Nouveau -Brunswick, entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a 1'attention du soussigne a 1'h6tel de ville. Si vous exigez des services en franyais pour une reunion du conseil communal, veuillez communiquer avec le bureau de la greffiere communale au 658-2862. 369 450 PID/ Fl 0 7 7..72 \ wi dossier 47 No. 60 Ir dossier 47 no. 60 X Lot /h �Y>- o. / \ / PIO/NIO 00330241 / Dec. 794149 Vol. 500 Pg. 123 / Florence M. Stymiest Proper 400 Legend6,yaodppg.s.ende aenW Il.e/ I N onfn 9^nryas 1 n dams. • .._................. 6e,ek M Ira• Pow a. 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Mon. 2BI45) 1) Les arilsent des azimuts du eystbme g4odeelque du N.B. d4riA. d'obaerva5am de° m ment 26406. (re monument du Nouwau-Brunswick numero 28145 set base ser le syeteme gesrdediat- N4ba3 CSRS HPN) / 2) NI distances an in metres . to somal , lmpedol equivalents diriida by D.3046 2) Lae distane°e sort an mbtrea, Veuilkz dWisar las volsure mltriquea par 0.3046 pour obtenir I'Awlwlenee imP&I.I. . 3) Area r e Wray outlined thus a - - - - - - pedpherol information eomprled From ndoue sburcee . 3) La qlion arpaMee est moMrie ainsl a� linfonnatkn pddph6rique Fut compllde de dlwrses sources . 4) FII document andpon reTercncee rarer to Raget y Office for Saint John Coady . 4) Les rerarencee des dbcumanto et de° Alarm Ant du Bureau d'enreglatremerd du corn de Soint John 5) vele survey completed an Oct. 20. 7016 5) Corpentage sur b changer f8t compldt6 Is 20 Octobm 2016 6) NI oompu 1nom perrorrned and ceardineLse hown on this pian are based on New Brunswick Staraographic Doubts Pro1'e: d the NN153(CSRS) Ellipsoid as reallzad by Service New Bri4+wnck High Precision WNet_ek ceon inate survey monumente . 6) Les wkule et k 1 eaordonner s maatree aur ee pl ao t basis our la projection a(ere°9rephique double du Neuwaa-Brunswick at ditermrnees Ise ty I'alllps�a NAD63(C9R5 teller gree par cmrdehnese Rasdau de Howe 2sion des mmwrmenta da Services Ncweeu-&unewkk . 7 369 400 New Brunswick Grid Co—Ordinate Values Lists des coordonnrte9 geodbsiques du Nouveau—Brunawick x Y -ft ks. 721 2 543 116.067 7 359 378.327 Fd. S.M. 1028 2 549 102.028 7 369 377.639 Colo. PL/Pt, colt. 1029 2 64" 104.334 7 369 372.723 Cak. Pt. R car:. 1044 2 543 100.710 7 369 386.673 Cale. At./Pt. car 1946 2 543 099.731 7 36B 391.967 Calc. At./Pt. Car. 1048 2 543 099.044 7 388 395.413 Cale. P"/Pt. sale. 2001 2 543 100.442 7 369 402.497 Cole. /Pt. Cale, Pt. 2003 2 543 105.671 7 369 370.291 Calc. Pt./Pt. Calc. 28406 2 50 260.386 7 368 83IL379 N. 3. Mon./Mon. HB 29145 2 537 007.007 7 389 713.825 N.6. Mon./Mon. NB Scale Factor Ilea aeteur d'ichelle eombin& u98e4 1.000025 $25175 Of Survey/Plan daArpentage o,12 i°na2i5 Showing portion of Mallette Road. C Montrant at des partie Chemin Mallette, City of Saint John, Ville de Saint John, g Soint . John County. New Brunswick. Comte do Saint John, Nouveau—Brunswick. wCmtN,aa Correct/Certlre correct S17GIR8t3 lr9 dr C 19 'L'ANTB INC. r ur wywtl by/ Oak 26, 20f6 Sur " 26 oatebre 2[116 s John E. Calvin / 353 ' Date Z. Naw 0-4 Surveyor/Arpenteur-gdomltre du Nouvew-Bnmewkk 07070 5 0 5 10 15 20 7:250 ej t m�-11'=W NX g. No, Disk No. opoa Sisk 5182732076H76273n. PB.9,M. 6-273 BY-LAW NUMBER M-23 A BY-LAW TO AMEND A BY-LAW RESPECTING THE STOPPING UP AND CLOSING OF HIGHWAYS IN THE CITY OF SAINT JOHN Be it enacted by the Common Council of The City of Saint John as follows: 1 A by-law of The City of Saint John entitled, "A By-law Respecting The Stopping Up and Closing of Highways in The City of Saint John", enacted on the nineteenth day of December, A.D. 2005, is hereby amended by adding thereto Section 242 immediately after Section 241 thereof, as follows: 242 The City of Saint John does hereby stop up and close permanently the following highway: MALLETTE ROAD: All that portion of Mallette Road a public street in the City of Saint John, in the County of Saint John and Province of New Brunswick, comprising 248 square metres, as shown on a Plan of Survey titled, "Plan of Survey Showing portion of Mallette Road, City of Saint John, Saint John County, New Brunswick," prepared by Hughes Surveys & Consultants Inc. and dated October 28, 2016 attached hereto. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the XXX day of XXX, A.D. 2016 and signed by: Mayor/Maire ARRETE No M-23 ARRETE MODIFIANT VARRETE SUR VINTERRUPTION DE LA CIRCULATION ET LA FERMETURE DES ROUTES DANS THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a d6cr&6 cc qui suit : 1 Par les pr6sentes, 1'arrdte de The City of Saint John intitul6, « L'arr&6 sur ['interruption de la circulation et la fermeture des routes dans The City of Saint John» , d6cr&d le 19 decembre 2005, est modiftd par ['ajout de ['article 242 imm6diatement apr6s ['article 241, comme suit : 242 Par les pr6sentes, The City of Saint John barre et ferme de fagon permanente la route suivante : CHEMIN MALLETTE : Tout le trongon du Chemin Mallette, une rue publique dans The City of Saint John, comt6 de Saint John, dans la province du Nouveau - Brunswick, dune superficie d'environ 248 m2 comme le montre le plan d'arpentage intitul6 « Plan d'arpentage indiquant une partie du chemin Mallette, City of Saint John, Comte de Saint John, Nouveau -Brunswick)), prepare par Hughes Surveys & Consultants Inc. et date du 28 octobre 2016, ci joint. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arrdt6 XXXXXX 2016, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - Premiere lecture - Second Reading Deuxieme lecture - Third Reading - Troisi6me lecture - 00101 BY-LAW NUMBER C.P. 111-37 A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Nos. 00344036 and 55031017, from Two - Unit Residential (R2) to Neighbourhood Community Facility (CFN) pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2016 and signed by: Mayor/Maire ARRETE No C.P. 111-37 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOFIN Lors d'une reunion du conseil communal, The City of Saint John a d6cret6 cc qui suit : L'arrete de zonage de The City of Saint John, decr6t6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de 1'annexe A, Carte de zonage de The City of Saint John, permettant de modifier 1a designation pour une parcelle de terrain d'une superficie d'environ 851 metres carr6s, situee au 79, avenue Edith, et portant les NID. 00344036 et 55031017, de zone r6sidentielle bifamiliale (R2) a zone d'installations communautaires de quartier (CFN) confotmement a une r6solution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur 1'urbanisme. - toutes les modifications sont indiquees sur le plan ci joint et font partie du prdsent arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2016, avec les signatures suivantcs Common Clerk/Greffier communal First Reading - November 28, 2016 Premiere lecture Second Reading - November 28, 2016 Deuxi6me lecture Third Reading - Troisieme lecture 00101 - le 28 novembre 2016 - le 28 novembre 2016 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEEVELOPPEMENT COMMUNAUTAIRE REZONING 1 REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 39 de la Loi sur I'urbanisme FROM I DE TO I A Neighbourhood Stable Residential Community Facility Zone residentielle bifamiliale R2 CFN Zone d'installations communautaires de quartier Applicant: Cheryl Lewis and Mike Lewis Location: 79 Edith Avenue PID(s)1NIP(s): 55031017 and/et 00344036 Considered by P.A.C.lconsidere par le C.C.U.: November 15 novembre, 2016 Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: . By -Law #/Arrete # Drawn By1Cr66e Par: Maxime Lapierre Date Drawn/Carte Creee: November 29 novembre, 2016 ■■ Section 39 Conditions — 79 Edith Avenue That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 851 square metres, located at 79 Edith Avenue, also identified as PID Numbers 00344036 and 55031017, be subject to the following conditions: a. That a minimum of 50 percent of the children attending the proposed daycare be between the ages of five and 12 as regulated by the Provincial Department of Early Childhood Services; b. That the subject site be limited to a daycare centre; c. That the daycare centre be limited to a total maximum of 45 children. BY-LAW NUMBER C.P. 111-38 A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1 Amending Schedule A, the Zoning Map of The City of Saint John, by re- zoning a parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID No. 55193205, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN) pursuant to a resolution adopted by Common Council under Section 39 of the Community Planning Act. - all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2016 and signed by: Mayor/Maire ARRETE No C.P. 111-38 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors dune rdunion du conseil communal, The City of Saint John a d6cret6 cc qui suit : L'arret6 de zonage de The City of Saint John, d6cret6 le quinze (15) d6cembre 2014, est modifi6 par: 1 La modification de ]'annexe A, Carte de nonage de The City of Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 701 m6tres carr6s, situde au 576- 578, rue Havelock, et portant le NID. 55193205, de zone r6sidentielle bifamiliale (R2) it zone d'installations communautaires de quartier (CFN) conform6ment a une rdsolution adoptde par le conseil municipal en vertu de ]'article 39 de la Loi sur l' urbanisme. - toutes les modifications sont indiqudes sur le plan ci joint et font pantie du pr6sent arretd. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le 2016, avec les signatures suivantes Common Clerk/Greffier communal First Reading - November 28, 2016 Premi6re lecture - le 28 novembre 2016 Second Reading - November 28, 2016 Deuxi6me lecture - le 28 novembre 2016 Third Reading - Troisieme lecture Form] GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING 1 REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John rue Young St. Pursuant to a Resolution under Section 39 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de Particle 39 de la Loi sur I'urbanisme FROM I DE TO I A Neighbourhood Two -Unit Residential RZ JE CFN Community Facility Zone residentielle bifamiliale Zone d installations communautaires de quartier Applicant: Angela and Keith Mar -Callum Location: 576-578 Havelock Street PID(s)INIP(s): 55193205 Considered by P.A.C.1considere par le C.C.U.: November 15 novembre, 2016 Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By -Law #/Arrete # Drawn By/Creee Par: Maxime Lapierre Date DrawnlCarte Creee: November 29 novembre, 2016 FETE] Section 39 Conditions — 576-576 Havelock Street That pursuant to the provisions of Section 39 of the Community Planning Act, the proposed use of the parcel of land having an area of approximately 701 square metres, located at 576-578 Havelock Street, also identified as PID Number 55193205, be subject to the following conditions: a) That a minimum of 50 percent of the children attending the proposed day care be in the category of 5-12 year old children, as defined by the Department of Early Childhood Services; b) That the subject site be limited to a day care centre; c) That the applicant submits a site plan, subject to the approval of the Development Officer, illustrating the location of all off-street parking spaces, drop-off area, and any site improvements proposed for the subject property including additional front yard landscaping at the front of the parking area to facilitate safe traffic circulation; and d) That the applicant reinstate the grassed area in the street right-of-way to the satisfaction of the Development Officer BY-LAW NUMBER M-6 A BY-LAW TO PROVIDE FOR SALARIES TO THE MEMBERS OF THE COMMON COUNCIL OF THE CITY OF SAINT JOHN ARRETE No M-6 ARRETE CONCERNANT LA REMUNERATION DES MEMBRES DU CONSEIL COMMUNAL DE SAINT JOHN Be it enacted by the Common Council of The City Le conscil communal de The City of Saint John of Saint John as follows: d6cr6te ce qui suit : 1 The Mayor shall be paid (a) an annual salary in the amount of $49,636.00, and (b) an annual sum in the amount of $24,818.00 as an allowance incident to the discharge of his/her duties. 2 The Deputy Mayor shall be paid: (a) an annual salary in the amount of $25,741.00, and (b) an annual sum in the amount of $12,871.00 as an allowance incident to the discharge of his/her duties. 3 Each Councillor shall be paid: (a) an annual salary in the amount of $19,708.00, and (b) an annual sum in the amount of $9,854.00 as an allowance incident to the discharge of his/her duties. 4 A by-law of The City of Saint John enacted on the 5th day of January, 2004 entitled "By-law Number M-6 - A By-law To Provide For Salaries To The Members Of The Common Council Of The City Of Saint John" and all amendments thereto is repealed on the coming into force of this by-law. 1 Le maire touche, la r6mun6ration suivante . a) des appointements de 49 636 $, b) une allocation annuelle de 24 818 $ Me A 1'exercice de ses fonctions. 2 Le maire suppl6ant touche la remuneration suivante: a) des appointernents annuels de 25 741 $, b) une allocation annuelle de 12 871 $ He a 1'exercice de ses fonctions. 3 Chaque conseiller touche la r6mun6ration suivante : a) des appointements annuels de 19 708 $, b) une allocation annuelle de 9 854 $ li6e a 1'exercice de ses fonctions. 4 L'arr&6 do The City of Saint John d6cr6t6 le 5 janvier 2004 et intitul6 By-law Number M-6 - A By-law To Provide For Salaries To The Members Of The Common Council Of The City Of Saint John, ensemble ses modifications, est abrog6 des 1'entr6e en vigueur du present arret6. �❑ IN WITNESS WHEREOF The City of Saint John has caused the Common Seal of the said City to be affixed to this by-law the day of , A.D. 2016, and signed by: Mayor/Maire EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arret6 le 2016, avec les signatures suivantes : Common C1erk/Greffier communal First Reading - November 28, 2016 Premiere lecture — le 28 novembre 2016 Second Reading - November 28, 2016 Deuxi6me lecture — le 28 novembre 2016 Third Reading - Troisieme lecture COUNCIL REPORT M&C No. 2016-307 Report Date December 06, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Urban Development Incentives Program Year -End Report OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jeffrey Cyr Phil Ouellette /Jacqueline Hamilton Jeff Trail RECOMMENDATION 1. That Common Council receive and file the Urban Development Incentives year-end report; 2. That Common Council adopt the amended Urban Development Incentives Program Policy and the amended Urban Beautification Grant Policy; and 3. That Common Council direct Finance and Administrative Services to establish an operating reserve fund to finance the Urban Development Incentives Program and that it operate according to the following provisions: a) The equivalent of the net increase in municipal tax revenue from each development project receiving funding through this program will be directed to the operating reserve fund each year to pay for the residential density grant. The net increase in municipal tax revenue will be calculated by subtracting the municipal property tax of a building following completion of the project and re -assessment of the property, by the municipal property tax of the property at the time of application submission; b) Where an approved project generates a net increase in municipal property tax revenue prior to the completion of the project, the revenue shall be directed to the operating reserve fund; ■■ ma c) Where a surplus is generated by the residential density grant, the surplus shal WIE 2. Common Council direct the City Manager to officially launch the 2016 Development Incentives Suite of Programs and begin accepting applications to the programs as of March 22, 2016; 3. Common Council direct the City Manager to implement a monitoring strategy for the programs that includes periodic reports submitted throughout 2016, as well as a year-end report submitted in December. STRATEGIC ALIGNMENT As a priority related to Growth and Prosperity, Council identified driving development in accordance with PlanSJ as a key outcome. The return on investment of the Urban Development Incentives Program is an indicator of success in achieving this priority. Report Background In early 2016 Common Council adopted the Urban Development Incentives Program Policy which is strategically structured to reduce financial barriers and leverage new private sector investment within the Central Peninsula. The Urban Development Incentives Policy is designed to provide financial support to development or redevelopment projects by reducing financial barriers and limiting the risk associated with investment. It is comprised of three specific programs: • Infill Development; • Upper Floors Redevelopment; and • Vacant Building Redevelopment. Program Uptake The first year of operation of the Urban Development Incentives pilot program has yielded positive results. There are currently five projects under construction, yielding more than $3,000,000 in construction activity, an estimated $2.9 Million in new tax base, 17 residential units and approximately 10,500 square feet of new commercial space. In addition to this, there was one large 57 unit residential project that was delayed, but has significant potential to come forward as a 2017 project. The table below summarizes the grants awarded in 2016. Total Grants Commercial Development Awarded Residential Project Grant Type (Over 5 Units Created Space Years) Created 116 Prince Upper Floors $99,786 3 4,950 ft -4 - William Street Redevelopment 302 WE The performance of the five year Residential Density Grant, which was designed to be cost neutral, has also had positive results from the first three projects. In fact, the revenue that will be generated for these projects has outperformed the financial modeling undertaken during the design of the incentives program. Beautification Grant Program The Beautification Grant Program was adopted as a small complementary program to enhance the curb appeal of properties in areas outside of heritage district in the South End and Waterloo Village neighbourhoods. In the first year, 22 grants worth $50,000 were approved, representing $175,000 in private sector reinvestment in building facades and landscaping improvements in these neighbourhoods. Late uptake in the program has resulted in a small number of projects falling through due to contractor availability and cold weather; however, the program is on pace for spending the majority of the program budget and leveraging roughly $2.50 of private spending per $1.00 in grants provided by the City. Additionally, the clustering of projects in key areas such as Duke Street, Queen Street and Paddock/Peters Streets will help to magnify the impact of the program. A small handful of projects are still in the process of submitting final receipts to confirm their project costs. Lessons Learned in Year One Despite the successes of the first year of the Urban Development Incentives Program, there were a few lessons learned worth noting that impacted uptake in the program. The majority of these lessons were directly related to being in the first year of the program and the March launch date. Efforts will be made to mitigate these for 2017. These include: Developers Need Time to Respond to the Program The Urban development incentives program was launched in late March of 2016, leaving a short turn -around -time between the program launch date and the beginning of the construction season in April. This resulted in the majority of projects being those that had some degree of planning and engagement with city staff during the design of the incentives program in 2015. Additionally, smaller more agile projects which require less planning and design work were able to respond to the program more quickly. For this reason, it is anticipated that uptake in the program will continue to grow over the three year pilot program as developers progress with plans for new development in the target area. • Direct Marketing and Promotion of the Programs is Crucial For both the Urban Development Incentives Program and the Beautification Grant Program awareness of the financial support offered by the City is crucial to program success. Efforts to reach a wide range of individuals and professionals with program information continued throughout the year and included: FIF] sm Presentations to the Real Estate board and several large real estate companies; Presentations to the Homebuilders Association on the opportunity for infill townhomes; The launch of an online mapping tool to support developers with site selection; The promotion of news stories on the program; The development of program brochures and pamphlets; Promotion of the program on the main page of the City of Saint John Website; Meetings were held with developers as part of the Growth Committee developer engagement initiative; Attendance at the home show in March of 2016; and Direct mail -outs to property owners informing them of the incentive programs. Although a significant number of activities were undertaken, it took time to identify and implement the most effective marketing strategies for each program. In the case of the Beautification Grant Program, traditional marketing activities proved ineffective resulting in poor uptake in the program by late July. A more direct approach of sending mail -outs to more than 700 property owners in the target area was taken and resulted in roughly twenty applications in the span of 2 weeks. Lessons learned through the first year of the program will lead to more targeted and effective marketing early in year two. • Project Delays can Impact Funding & Uptake A challenge faced during the first year of the program was project delays, particularly in cases where a large project is committed a significant proportion of the program budget. In the first year of the program, a large grant agreement was executed for a project which would yield considerable community benefits and a -7 - Future Improvement Options As part of an October 12th recommendation by the Growth Committee, it was recommended that staff identify opportunities to improve the Urban Development Incentives Program. Based on the presentation and discussion of that meeting three potential improvements were evaluated as potential options for implementation in the future; however, at this time it is recommended that Common Council stay -the -course with the incentive program pilot program for 2017. While none of the three options are recommended for inclusion in the program for 2017, they are worth strong consideration in the future. Future enhancements could include: Geographic Expansion of the Program The expansion of the program to other areas of the City represents an option for future improvements to the program; however, expansion at this point time may risk stretching resources thin and hurting the momentum that is building in the Central Peninsula neighbourhood. At this point in time, it is still unclear whether the grant funding formula used by the program will be successful in other neighbourhoods or for projects that require the development of new infrastructure. The expansion of the program to another neighbourhood should be preceded by further analysis and engagement. Increasing the Cap for Larger Projects Another option to expand the program that was explored was to increase the project cap on the five year residential density grant. Currently, the cap on this grant is at $122,500, which means development projects reach a ceiling for this grant when construction costs exceed $2,300,000. The cap was implemented in order to limit the risk for a project to cause large deficits for the program as the grant funding model was new and untested. Although the first year has shown promising results, an increase to the cap is not recommended as more time is still required to evaluate the grant funding model. Additionally, in its current form, the incentive program does have an avenue to increase the cap for projects on a case to case basis, subject to Common Council approval. For this reason, changes to the program are not recommended as financial commitments in this magnitude should be thoroughly evaluated. District Specific Focus A final option that was explored to expand the program is to identify strategic streetscapes or corridors to provide larger grants. While this does have great potential for the revitalization of streetscapes that are important to the community and that have a strategic impact on the Central Peninsula, it is recommended as a potential improvement option for 2018. This would allow for the extensive analysis and community engagement of the Neighbourhood Planning Program to identify the optimal areas for such a targeted, district specific strategy. WE Policy Updates A small number of minor updates are recommended to improve both the Urban Development Incentives Program Policy and the Beautification Grant Program Policy. The updates include: Urban Development Incentives Program Policy Updates • Provisions were added to establish and regulate a reserve fund to support the financial operations of the program. The reserve is necessary for funding multi-year development projects that do not align with annual budget cycles and will also provide the added benefit of improved financial management and reporting. These provisions have also been included in the recommendation of this report. In the first year, any surplus revenue from the reserve fund will be directed to the general operating fund; however, the potential future use of surplus revenue from the program will be further revaluated and options presented to Common Council as part of the 2017 year-end report; and • Updates were made to the criteria for the Construction Challenges Grant, further scoping the eligible costs for reimbursement for challenges related to fire separations. This will help to ensure that that the construction challenges grant is available for more projects that need it. Beautification Grant Program Policy Updates • Provisions were added to provide increased maximum grant amounts for corner lots where buildings have two street fronting facades; and • Updates were made to the grant funding system to ensure the program better rewards high quality design. SERVICE AND FINANCIAL OUTCOMES The Urban Development Incentives Program has demonstrated in its first year that the grant funding model provides the City of Saint John value for money spent. Based on the costs of the first three grants approved and the revenue that they generate, it is anticipated that the program will provide a 3 to 1 return on investment. Grant funding for projects approved through the incentive program is disbursed following the completion of the project and confirmation of costs. In addition to direct financial outcomes, the impact of the Urban Development Incentives Program has contributed toward the following planning outcomes: • Increased residential density; • Reinvestment in heritage assets and underutilized building stock; and • Core area beautification. IRE Continued funding for the Suite of Urban Development Incentive Programs at current levels was included in the general operating budget. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Finance and Administrative Services recommend the establishment of a reserve for the Urban Development Incentives Program. ATTACHMENTS 0 Appendix A - Urban Development Incentives Program Policy FIM Urban Development Incentives Policy 0 Urban Development Incentives Policy Policy Category: Policy Policy No.: 16-77.1 Implementation Procedure No.: Approved March 21ST, 2016 Next Review Date: December 2017 Area this policy applies to: Financial incentives Owner Service: supporting development in the Central Peninsula Growth and Community Development Related Policy: Beautification Grant Policy Revision History December 12, 2016 Date Created: Senior Leadership Council Approval Date: Contact: March 15, 2016 Review Date: Commissioner of Growth and Community Development Urban Development Incentives Policy Overview rJ 7D8U0®D0RSPH0 E HM H03R OLF®® DDIDFD 00WM HGHUHGEHILD E LD® UULHUD DDOHDUD®DSULDDDFBULDPHMIRUPRI,E LOODDORSPHM U 9DFD®DD G 111 UHDEOLDEM RI DHUM LOLDG RU DDDUG 8 0 LD 7D EFHORI 0 D 81-10 0 DDORSPH4 E HPT?1 H03R OLFDOOD GHD HLRLOHG RD LDEOLE HERUDD D 0 0R®0 G LDRHERFFURUDEFDOO M 0 DDU®DGDLD®RRGDDL®PSDFM RM DFE HEM MD IRO®RE FR PP 0E RFRPH7 • Increased Residential Density; • Reinvestment in Heritage Assets and Underutilized Building Stock; • Core Area Beautification; and • A Positive Return on Municipal Investment. 7H 8UDEHNORSPHO, D HDA HE 3R OLFOLLdGHEHG D SURD GH ILD D LDOIRSRU D Lit GHDORSPHM RUUHGHD0RSPH1$URMHFZ3L0DLD0 D UULHUIRUD D [EHU HH RI ULD N ,1L M FRPSULUGRIUHHS HF LI LFSURE) DPHHDRUDU • • a11f' ' CRRLV 5 H1UTPSP14)W I (DFD RI HH SURUDPEIIHUO D PDEEHU HGD L[Ei RI LD HEHM D RMHFEH RI SURDGLD ®U®UUDO 0 IRUSURMFD D VHDUUD UULHUIRGHDORSPHN U U D®D LODGHIRUDM H SURUDPD D Ofd H The Residential Density Grant 7145 HIGH810 HW U D1WPADU111D WNW IIHUD UHIINRININW RQ BW R(H®GHMBSPHW SIRMHIWYHIDIMHDUSHURGED WAIN K IRfflDW RQ I KMR IlJQRSSR UWIMIDQDMD B ROGURMHUSSURYHGAH UWH D The Construction Challenges Grant i4U HIGH960 ILS I RQfF0Q HLIUDIWQHG DIDB'SBPHWJUD8Y RLGIRMFW E Q M RWX H WNVIBQ HVW UH DBM DQ BRQ QQDU G (HIGH110 R14W RQSIRMHW KW/DIDDDID PDQ X RI RI AW D(ffQ IGW RQRW X W D PDQ X RI Page 1 1 F -T] Urban Development Incentives Policy The Building Permit Grant 714% DLA? N UP= WSURffHlO1DDWTMQVRl W 14RW W KML 9? SHUP1YHH IRIM S(RMHWDPDj? M RINSD1M D BHRQIURPHIUMUMBW V A 11 WHIRMRDUHHW Page 1 2 F -T] Urban Development Incentives Policy Policy Statement: The City of Saint John supports the revitalization of the Central Peninsula Neighbourhood to achieve the growth targets defined in PlanSJ. The purpose of this policy is to establish financial incentive programs to encourage developers and property owners to invest in strategic areas within the Central Peninsula and create new residential units through either new construction or the redevelopment of existing buildings. U SRIM 7 H8UDEIHORSPHQ R HV HM3R OLFEDSDFND®RIODML 0 SLRODPEHEN G R SURE GH ILD F LDQH HM HMR GHHORSHUM13 SURSHUIRMUID RFDDG MEHMO HG F HEHDUHD® R LH[LMEGHHORSPH M UHGHHORSPHMM G D FRHUHRD RI 0 HLU SURSHU®ORUOLM HGHRUODEE H HMLGHE DO 3UR®DPD Wgi �y v - I ;-.we ' =.-IN-I IN; l.I[g 101' ID l -I Big I hl 1' I I* I ' RITQ1MM V I N ♦ I M 19 1i19FEI Ic M L®ORSPHIMURD DP MSS HWRRU5HGHH0RSP00RUDP 9 DFMM LCE6HGHIM0RSPH3URElDP MRSHUDEAJ HOHUrH ID G LIMOM OLH G Cit ILDHH 0 H 8MMHORSPHgFHINO 3URUDPDHHOORSHUDHDHUHIROORESURH7R0 70 H HMOHERI H H[LEUHDH L[PEFLSDO E)3JHP]H IURP HDF[GHE]ORSPHD SURMHFDHFHLEMLMRK5UR0DPE00PI GLUHF®GB® RSHUDEJHHUH ISHDF®DURSDERUHUHEGH®DOGHEN D[ZE]H®EUH DPI LREFLSD OOM UHH® EEO H FDOF®DHG MDFEM P®FLSDO SURSHUMMI D EOGLD IROOREERPSOHERIRIHSURMHF®EiUHDHEHIRI®SURSHUD IN HP®FLSDO SURSHU®RI®SURSHUO®EPHRIDSSOLFDER®LEREN HUH D®SSURPIGSURMHF®HUDHIDH®BUHDH LIPULSDOSURSHU®IEMPIP! SULRU 8 H FRPSOHERM H SURMHF® UHH® 000 H GLUHFHG R H RSHUDEA UHHUP1I6 (3) :DUH D USOLIIHHUDHG M UHUGHEDO GHMODIM USOMOO H UHUHGRHURI6DLMHHUDORSHUDEMUSOI©OOUFDOFODUGDM HRRIHHIEEUHDH LIPHFLSDOSURSHUBIEIHHHHHUDHG®OOSURMHFM FOUHDISHU D®FU] ODMUHHPH®DFHG ® ROO DOH RI UHIDGHHDO GHMDRi MUDHDU (4) :HUH DDSSURHGSURMHFUDOR® FRPSOHHGMM FDOH13DUPIDU RI DSSOLFDHRM PRHIRIffU RP H URI 6DLMREH U DO RSH U DEIGHTRU H 5HIDG HHDO Page 13 nnF] Urban Development Incentives Policy R®EER®OOHHDEiEDGLHHUPL®DDOOHGLUHFHGDH UHE] UD 115 DDHOG©OSDEHEID®DEUDDUPLD®RDID®DD®HHPHQ D®DD D®HHPH®®UPLDHGH®DMLISUHCRD®RPPLHGOOOH UHDHGRH ER16D LMRINHUDORSHUDEMDIi MUHH HLPDHG FR(tRUHHUMR®OOHH®D®UHOH®BHFLILHG DDSSUREIGODDDHHPHODHEGGDO®DBBLBEHGIRUHSURMHFUDO HU HDHGHHIRI6DLMRHEIUDORSHUDUE D D®HHPHD DSOLFDB RPHHH D H OLMLCfLH0UHPH1R®1(J DD DIDFOHGLIBFHG DHRD9ROLFIIDRUGHURU SURDDP7 H MOLDERS SDM HDD® FRGL®RDD OLDGLD D DDDUHHPHM HULDDODDDHHPHM DIRU P HFHLHD HUD®RHPSODHGLIJ D MN0 D®SS OLFD[EN MHF®M DD UPMD[a G 7H ODM RLDU ®HUN RI ® ERI 6DL 0 -RMUH UUHIDRULD HG 8 HIM UDS 0 DUHHPHEDSSOLFD13L 0 ® IRUP DIDODEHGLM 6FUG®H IR ESR OLF® 0 L GHUUPLHG®UDGPLENULMROLF®DDSS OLFD®HH®H C]E0L0HMUHPH00 RIDUDSURUDPRD CILGLESROLFD r iI 7 H IRDD H LPLDH EBRO LFBG FORH Ed D LD HEHSURODPIRDOOHDSS OLFDUM DD DD RLM LD ®PHDGIR UD®HDRD 70ROLFEDWSRUDUO SR0LRMGHGRHRSHUDEHR®®1MHM000 DU 6HSUPUU 7 H MOORDEM®DDGHO HLLD®DDDHHPHD 0 DD RODOHDUODO D RILFD GRHORBOHHG IRL.MHU HOLGHD DMH 0 LDDMR URtR10 HSURUDPDDUGHGLD HD HDU UR®U HPPEMNORSPH5 UHODHGUDUUHHPHO 7ESROLFEM HIIHFIH DORI-DD D® 0 SHUPELHE©ID HUGDH Il; 1414' 8 7 HIR OOR GHILEEZOSSORESROLFD DH DSSOMSURMHF1ERIFF1DE0GLD Architectural Elements: $QUFI9AFKDGO HPHIWM 6 HVW-P PR JIDGLQ/ DQ FRUCFHV WW FR(MLENOW B DUFKKFIILDM H RIEKOL(M/ Basic Facilities: pFLCWVDVIJHTKUGiERHUVHFZRIQDQ RI%DAKEHU0 $%\ Page 14 nn -1 Urban Development Incentives Policy D5 HOSHFEODGDU GIA IRUODLPIDEHDG2FFSDFHIUDGLOG3UHPLPIO Construction Costs: RW KWRQFRVWDUH INRWRVW WFRQIIaKM411 WEKOLQ IQ 1OG@ VLWSUHBDM P HFB1 QFD®Q HBFWLFD(ffRPSREIWRWJJMRQRVWGR QW IQ B H 0 7H FRRI DOHENHULBUGHM DRUN 0 7H FRRI ODGRUOLG® SUFDHDHP®0 0 7H FRRIGHPROLERRIHm 0 OEMHF?l [BRIIFRHD®HD DOULFHTLD F9 L®DUHPDUNHE 0 DUD 0 RHU IEP LODU DFMEHF?1 ()H HNUPDEFLSDODSSOLFDERDSSURDCSHULM ) 3URIE lD(ALOMEFLSDmDO-IC5DGGUM SODEERM WERBOH RLRSHUDO I ® SURMHFDD N FRRIFRD URE M DFFHRUMOGLHUD UFMU HD Damaged Architectural Elements: $UFKKFKDUO-IPHWRIIlirUH VLF DCRIM DUFKWNDO VINRI W K EKOLII2ENYH H✓PHULHE,HG GDPDJH WVKKiFJW DW RWU UHVWJDIM RS18RRQlEHRQ LH RQlIDK18RQUUH SDFHPHMUHIHDVLEEO First Storey: 7KILUVEKLG@ VWJH\DERYHJUDGH Flankage Fagade: 714 IDFHRIDEKOLW-RMBVLGHVIURtI>WQIDV 1aHHl1BF6RHV QV1FRI4LWI 140DLP WUDEH Floor Area: 714 RMI D(EBRU DUHDV RI D EKOL 0 RLAIWW UH DERYH DQ EH61 JUDB PHDVNHGEHBHMI KH[PoULR UIDFHVRIV1dHVV HIIRI®Ql RIMEKOL M DWDFIBRUBYHBX W GRHVQIM SHDO DUDGHVLJQ(3R3DUNLtD Front Fagade: 7KIDFHRI14EKOLf1W W RVRQVWIHMQFRML Q! 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FRPPH R HG BIRMHFV&W D FRQWJWRG~RVWUH DWVLBCPD\LGHMSURMHFWK DWV IRUW SNSRVH B GHdEUPL91MORMH FW JVYW H :KUH SRV HVDUH LGHMRGWORMHFWIYJVNWHDQ V XM GDW4 EFID@W URLGHPRCJI (DVVRFLDMG QWI K SURSRVIS UHGHYHOSPHWV EHHQ FRPS13d6GD(GRUNI RI[FOEKOL O SHUPLZDbUHTKUGDQREML@IGRVFRPPHE;HGWK ILUV>OVHRIW StRMHF"BIVHP D\ EHBBVVIOW K BI RMHFWU$UHD Page 16 WHO Urban Development Incentives Policy Reconstruct: REKG RUPDNHVRPHUMDJDLQUHW KV MMOWJULWIIIPIRQ CSU SIKLFDOSSHDUDEH RV EH HARP SWtPLVHG EHRQ\M HW9 UHJIID DIPDLtIAOEH RI W K EKOLIII Substantial and Persistent Vacancy::KOEKGL 0 HgHULHEHVYDFDEAUDMDVWBYHO DQGMDIARQRIIAPHWAHDM LVMMUPILQ Q IDIDLDECMQSV.LFDBDLOQEH Townhouse: $EKGL(2 FRMLQ (D IN RIPRUHG13 CW XQW DWIDCHGVGHE\VLGHHDFIQ W DQQHSHQH TNH[aULRUHQDEHDQVHSDUDWWGYHRAFFDBDFRPP RQMOFQL III IIRPWH IR]RDIaRWV KURRI Uninhabitable Floor Space: PRUVSDFHSURSMIRWJH\LGHM49RUiUVLRQtZJUDGLM W ORW %DVLFC)FLOHV RU_V VRVMMXMDPDJ HG WM HFJMW DFLCM/PYW H LUMBG RUEKGL(2 FRPSRI%WPYW EH UH3MG RUJHFR@WMG WPHHVWK IFOZ III PLOPR UHTKUHPH WN RI%DOREHU 0 $ %D Z 5 H\SHFIM OQDUGV I RU ODLOQEHDQ2FFYDFI RP/oXLGLGIDQUHPLVHV L6HFUREN ORNLD 0 )DF LOLEHN LL6HFER IN 7R LOHMOG 2DU6D E DUWF LOLEHD LLL6 HFERKU H 3UROHFERO OHDUHD L6HFER(➢ HOD D 6HFERRRUDG: LD RD Vacancy Rate: WVX P RIDOCPRWiDFK H\LGHMDQW I DEXLGIQ LVBIFFSL HG FDE7Od1GDVDSHUFHOUHRIWK ROMH URIXQYPMS DHGE\ Vacant Building: $EKGLQ SII Ill GM Y HGRtMFF)GNGEDGNU RMOVIR IVW@U Vacant Lot: D QW VGRHVEMAROLQODL Q%XGLQ Page 17 ■■■ Urban Development Incentives Policy Infill Development Program 7 H,IN LOOPINORSPHSUR®DPLEINGHGRHER®DEI I]ER®FERM RMM DFDM OR® 0 CH El 0 LDBH In 0 D 7H SURUDP SURUG HE DD-I®FD OOEHEHG MEN HG R R II IN 0 FRMG LPSURE 0 H ILOB LDOJH®0 RL5HI30RSL0 L® H EM ®D0 3HE OD 7URM 3UR®DP IM m RI 6DL M-R®SH®HERUD®HEiHEORSPH®EEUHDEIEY HELGHED 0 GHD LD SURPRHDOLGHHORSPHE)GDG GDOR M WDEM RIGH 8SRDUHD (M LOLL) LH U LD Is� itltl:_ • I�:�r'�J� ••Ir;�•' ''�;i'AI m•' `�iUi•'ili: 1 MID] I 91,11180,IFlB I 1 ■•W J � • i1 0 Viii e y e 0 • :e :ti 'v Z H N1HF®R[RDHH HB DIM I RImPLEP P RI IDOFDOH13DUHDU HHHSNUHDSURMHFMR0MGHPR0EER1 DPHEE 0 DOGE D13121 UHGHHORSPHIR I PDE3QE IFF®PLEP H RI RIO H 3,0 HE GHHORS@® P1 H®ONDU I RLD PLHPP RI 100 FDOHGDU HDU DG UH D PLEP R ORAL I]DDH RI PHOHM13 D PLEP P CRMUHD RI MUHPHOHM F H UH PRUH DORI H ORU )ORRU U HD RI D[fIm 0 M LCE LLM GHPIOLHG DO D SDI® RI D GHHORSPHOM SURSHEIDHPHMM GHHUPLH® M M RINUHHMI 1HMH FNM3URSHUMHHO 6HEFHOO OHM 0 UDF 31 RPM R0 EMR®0 0 FGHFDOFODW UHIG HEDOG HZI DD G 7 HGHHORSPH®®UHDH DPLHPHRIHH 0 LOUGHEDOW HHHS® I D GHHORSPH®ID 00GLD OHEA RI UHDHU UMRUH® H EO GLM )ORRU®I®0 HFRPSULHGRIDPLEPPRI UHIGHHDOIORRUNDF H 7RHHGHH0RSPHR0HDPLOPO P RIRP I 7RHHSURM HFM H DPLFP 2 RIRUHUNLD L )RU DR®UHIZRD H 0 HH)ORRUU HDRIHHFRUHUHPO H R OHDR IMN )OZRUEHDRI®M RIMPRUHO 0 00WEEOGL0 H M )URC DMH Rl 0DHDH )DoDGHRZGGHG UN ULFNZI®0 HDDHD IIRUD HRIUHDH®IR HUH®HS DU I® PDERID H EOGIM I DdDGHORD ODULDER®DGL 0 PDHUDDRORO RU IDcDGFGURMHFMRD Page 18 nnF] Urban Development Incentives Policy LOODHORSPHBURMHFEIN HORFDDG R00 HIUR®,IHIHHS®U H DGHHORSPHD M DDG GIERO HDEEMOGLD WI 141 I■ I9I� I� ■ D 5 HOLGHHD OHM 0 O DD L 0 DWHrME3URMHFD 0 DWHMRE IN 3URMHFmUH HOL ®H I RU OD 0 RI RI HO EERD H® D PD[P H RI 7 HOD® L®H SURCGHG RE HUD HD U SHUIRGDFFRUGLD RE HSDHHBHG OHRE OLHGD H(R3REOHSDHHH RIO H HDOODD D®HHHHG HMLGHE DM HMMLM 0 DMM3 t9' HMM6 FM HGO Grant Year Percentage of Construction Maximum Grant Amount Costs Total Grant 5.25% $122,500 LL 1 RM0 DLNH®E3URM HFD IRB DUVHD H H3URM HF®UH HOL®H I RUDODIF1 RI HOMR 0 HIB D PDLP H RI 7 H OD1200 H SURUGHG RE HUD HD U SHUIRGDFFRUGL®0 HSDHHHHG O HRD OLHGHO R®RECHSDHHEI [EIHDOODDO OHHHHG HMLGHE DCH HMMIM U DMM3 t9' HMM6 FM Grant Year Percentage of Construction Maximum Grant Costs Amount Total Grant 4.25% $122,500 15 HOLGHHD OHO HD RDOOHD HMO DD Page 19 Urban Development Incentives Policy 3URMHFINFIEROH R H RU PRUH RI M H FR®EERI9DOOHM HD DMRDLH G MHOMUH H OLE®H I RUMH 5 HMLGHHDO R® iFERM00HM HD ®DTH 5 HMLGHEDO RO i URMD00HHM 0 DI]I] LOO SM RI FR®EERM FDOOH® FRE D P DMLP P RI RU RI RM D®®EERI] RM EFDD HULMHJR U IM S®SRH RI SFE RD M V LOO HHORSPHM M 3UR®DP H®HFRM ®PEREDOOHHHHD M L M UHDNL®UUHPRODCRIURFNRE9URSMCSDUIRIEHSUHSDUDER® HEHRI RURI SLRM H FERO LL 7 U UHPIGDEFE RIFROPLDD HE LO[RU LLL 7 H HBO RRI H M HUE HLEFHHUHRORRPENGHHUHm 7H UHEGHHDO FR® BE R[FDOOHM HD UD®00 H GHGM HG ILRP H RDO SURMHFRRD 0 HG RFDOFODHM H UHMLGHEDOGHM7 MOM F M LOE B H 19LM DD 20 M 1 RM0 DWHMR H M 3URMHFDUHH ® H IRU DD LOLL 3 HIPLM U D®D EUDM D®H RI M H HOGL M SH UPLMHH[S DLG I RUMH 1RR DWHM RE M 3URMHFRU CFHM HLLOHM Page 1 10 ❑❑❑ Urban Development Incentives Policy Upper Floors Redevelopment Program 7 D 8SS HU)ORRU5HGHDORSPH13URUDPISSR UD UHLETH®B D FR PPHUFL DCFRUH RID DD IN LDGH M DORD 0 LHOLGHEDOLDOLFDE REID DFDD RUGHDORSHGSSHUIORR U SDFHM7 D SURDDP SURUGHMDO H®FD OODGHOLDG ®DM GHDORSHUMMUM HEM H ILDS LDCFDOOHD HD RI FRD HLEN D SSHU IORRU SDFHIPI 0 D IRULF DOLE HG D EDGL 0 DBFNRID DD I7 LDC$H H DD 70RMUR®DPD IR I6DL 0 -R ESHHUHLDD IO ®SU HOHUDER M RILMULFO LOeL N FNDM G 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H EOGLE 0 6 HFRO DURUHD MODIGIR IM 0 LOGL®DD Page 1 12 nn -1 Urban Development Incentives Policy LEN R®EIN R011NOOOLIN HIDOGL 0 MIN-UHHSDUDH RMOODU GOR I IFI [a LOOL 0 ODURRHRUPRUHRIHIROORIPHRG0 0 7 H FR®EERRUSUDGLRIDHULFHURRP M 7DFR®PERRIDILUHDSDUDER®HDDUDR® IN 7 H FR®SINRRIDILUHDOODG 0 1R1NRP®H FR®1NERD 0 7 H UHPROORIDHRF?l H 7 H UHPRDORIO HDG SDLRU CL 7 H FID IN RIHWRORPUNRURD H 7H UHOLGHHDOFRD ®FINItHDOOH0 HD®DD D®HGHGEN HG ILRP MHRDOSURMHF 0 FRHGRFDOFODHO H LHOLGHEDOGH 0 LOW F 0 LCEB HIBLM DD L 201 RD DLNHOR ID 0 3URMHFDUHHOL ® H IRUDD LO(fL 3 HLPLD 0 DM7 DING IMDEN ® D® H R I IDOGLIS HLPLM IHH1RU CFHD HLL® H00 Page 1 13 Urban Development Incentives Policy Vacant Building Redevelopment Program 7 H9 DFDM LOG LO HG HH0RSP H®UREP DPO DU7DOOD DFDO O LGE MIULDLENGH G DD D HRO H HHR®DH UHLHPH1[SURMHF®rDGGUH10HH[RI ®D® CHID DD G HHR®DH LHUHDHG UHIDGHHDO GH 0 L17 H SUR® DP SURHGHM DNEFD 00[GHEHG UDM O D ODUHHOGL®DO H H®HULHHHGESHHOM RI Id DFDEU HO H®FHOHRIILDH LDO ORODH O H GHHULRUDH RD RI OH EOGLO7H HDO RI O H SUR® DP LMR SSRU O H UHGHHORSPHH IHEIMOGL®SURH GHDOLHO LO (M LOLL) LH U LD HPSOHHO® DFDD O LOGLD D,EUGHUH H H CMHIRU[d H 9 DFDD MOGL O 5HGHH0RSPHBURUDP D SURMH® LHON H DFRPSOHHOO DFM MOGLO D®PHHHDFHIM HIR OOR® FULHULD L 7F] EOGLOIN PIORFD[HaE 0®R13DURM OLFIGLOFFIG®H LL IN SLRMHFPEUHDPI DPLEPPRIHO HMGHODCRM LLL ® EOGLD DH HOmFDE RIBRUHDRHIdDU LD 7 H DOHRIHSURMHFH® FE ROM ROEUHDO HLDDH 0 7 H MOGLHHHHHRIO HIR OORM FULHULD O 7 H©OGL 0 EM HOLGHH DCSURSHU®HH HD DOG HOdUPLHGD IM HHUHHIRI 1 HO UUNSURS HLE HHHO 6 HLUFHE I OH®O 0 [PLEP 2 RI HISHUFHLRI 0 H BOG LIN L[SED E00H )ORRU 6SDFHRU O 7 H MOGLSULRUH © 3URMHFDDHPRHD®UF®F0 DUFENF®DO HOHPHOMH 0 H RIHEOGLO 3DUDDOMMM LOGLD RUGHH] M O D71 RU DMEROOD H 8H DOiOHPHOHH SCDFHHPMO D®SSHDUDEH ®P LOD®O H DUFO LHF®DO Page 1 14 Urban Development Incentives Policy 17SURMHFIEROU 0 EOGL 0 MEODE D01133HUMNS DFDEDUHH ®HIRU 9 DFDM Id LOGIL 51-IGHBORSPHm E HM HOLI NIPHI-INDFRI 0 H FULPIULDOLNG OH8O L 7H SLRMHFEMFDHGm 0®RGDURO OLHGLHFHGOH LL 7 P1 SURMHFEE RLDO LOeL E) MPH HI*RHRI0 H IR OCUtl7 RFU LINULD 0 7 D7 EOGL 0 FOUH®B1ID9DFDE5DP1RI PRUHOMGOM OG D 9 DFDIK5DD] RI DDOHDM IRU R SUHIRM HDUODD GHPRD ODHG 0 DDIDSS OLFDRIJ T H EOGLO L®RHD E®OGL 0 ED)ORRU® HDUHDHUDO 0 DGDGGLERDO®DUHD HE FUHCI®13DISDU®11M UHGHHORSPHSURMHFD LLL ® SLRMHFFO E1I RIDEOGIM EDU H1LGHHD9URSHU®HSH®0 GHHUPLH® M RHUPHN 1H®1a FNBURSHAM PHM 0 6HU:HOM LO 0 H ORSHUERU 0 LD FIFDEIRIDWHfOGLPIORD DD GDGGLERD]OD E M DUHOHI®UHDO HG DOSDUDRIM H SURMHFF?1 Lm H )UFU)DFDGHRU)ODBDH)DoDGHRIM EOGLOIA RIPRUHRIH IROOM LHD DMH EP HNHDSS OLFDERM 0 DPDPI GPLERUMEGGLO 0 D)PDH G RUOLU 0 UFMFO DO(OHPHD 0 OPDF1 G RUPLO LPOGL 0 HM UDEHFRPSREII] 0 ❑0 21JLMOMRI0HHHDHPRR HGDM G UFSCDFHGUMRO RI D GHMG I DoDGH SODFHPH[FRD UGGI RI SLFDO MRITI M DUF"HF®DO® H RIFILDOGLD 0 0 PLEPPRIHSHUFHR IHEOGLERmE BOH)ORRU6SDFH © 7 PIPOGL 17 D EHILFLH E LHOUHIODFIGGHUE] Building By-law A/ E1/ I B W --W p/ OW /9 a SMF HIR O Q 9? w GS R a VW 0 )LUHHSDUDERHHH M ILHIGHODOEM Page 1 15 nnF] Urban Development Incentives Policy IN (UHU RUGHOLGHUD00 E M IN RD67HHOHFULFDO IN 6 UMDOFRPSRUU IMM UOGL U R UIRUDER M UL 7 U SURMHFU LOOLEUHDUE UU HOLGHUDOGHU LU I UEOGLU 0 ,EUHDM H REUDOOREU RI UIGHOD0ERI 0H EOGM 0 D PLOPP RIERU 0 8SUDG®0 EBOHOERPSULHGR18M 000H)ORRUMM E LL 7 U SURMHFTID E HE FROM RE RI UUOGL 0 IN PHHU 17 HDFIR10 U IROCEtO FULUULD IN 7 UGHUORSPHO LOODGGUHUU UOGL U I DODGHLU®FFRUGL 0 OR rM IR Oft 0 U®HD D ,PSURHPHM EGL 0 0 DOH PDGH 0 0 ID )LHU HPHD 0 61GLFRRG 6LGLM RG6MH6LGL®LFN RURM H RUGHDO 6LGL0 0 ,PSURMPHHDUFMF0D0H0HPHM LOO D 5HOUHRULEDODUFO UHFUDOHOHPHDUHUHUUHGRU 0 5HSOLFDU OLE 0 UFEHFU DO (OHPHM DD DSSHDUDEH MLP LOCK] U DUFMFD U DOD H RIUEOGLD F ,PSURNPHRM LOGLW UDEHFRPSRE1000 D 5HUUH0 ERULM OD LOLL H 0 UDEHFRPSR000 0 5HSOLFD®PL 0 LU RUMOEOGL [d HE UDEHFRPSRPIM DD DSSHDUDEHEP LOIEUDUFENFUDOO H RIDE LOGLD G :LIBR®UH E HGDG CRFDBGLM D PDHU EP LODSR DUFEHFUD00HRIMEOGLD Page 116 nnF] Urban Development Incentives Policy (OL®HMBH D 5 HOLGHID OHM 0 ® DD L 0 DUVHLMI3URMHFM 0 DUVHO R M I7 3URMHFmUH HOL ®H I RUDOD 0 RI RI 8® SRM BE D PDCP R RI 7 HUD® LOH SUREGHG RD HUD PID U SHUIRGDFFRUGLIJ RD HSDRHRHG ®HRD OLE]GD H(R3RE]GHSDRHD RIM H 800®DO D®HHHHG HINLGHE DW HMMLM 0 DMM3 D8' HMM6 FM HGO Grant Year Percentage of Construction Maximum Grant Amount Costs Total Grant 5.25% $122,500 LL 1RO DIWH®E3URM HFIN 1RB DUVHMEBURM HFIDUHHOL ® H IRUDODEI RIR®EE RE RIM D PDCP R RI 7 H ®D® LO® SURUGHG RD HUD HD U SHUIRGDFFRUGLD RD HSDRHMGD HRD OLHGHO R3RMHSDRHD 0 RID H HOOD DMI D®HHHHG HMLGHE DOM HMMIM 0 DMM3 D9• HMM6 FM HGO Grant Year Percentage of Construction Maximum Grant Costs Amount Total Grant 4.25% $122,500 15 HOLGH® ORO M R000HM HE U DO 3URMHI® EDGGLRRD DOR®EE RBOOHE]®UH HOL ® H IRUDH 5 HI]LGHHDO R®IE RD HOOHHD ® DRI RI H CWH FHOOHH FR® D PD®PH RI RU R 1 800 RE ®HE R?? RDMFHO HU LDO H00 (OLEO H FROM RD F000HRI HE I RUE] S®SRHIRI EVIFLRD IS DF D® O(E Page 1 17 Urban Development Incentives Policy 5HGHH0RSPH3UR0DPPHD L7 L 7DLD OODERHIH RUJDOU$DDfPHEISULNOHUPPRUDHEJ H IORRWHEOGLD LL R® FE RDD LOOM MNEOGLD EMFRDDUDUHODDUGH I ® 0 LG® 0 O LLL 7 DLD OODERRI®0 HOHDRU LIEU M RD DD LOOM HHDGL IN MFLUHHSDUDH ROGDUGH IMH 0 LOLL ODURMRUPRUHRIHIROORMHHGD 0 7 RFR®MER®U®DGM DR UPFHU RRP 0 7DFR®EERSIDILUHDSDUDER®HDDUDR® 1 7 H FRUEERHIDILUHDOODO 7 1RHRP®H FRUFMRD M 7 H UHPRDORIDHHD U7 H UHPRDORIOHDG SDUA M 6 UMDO RUIRDD®RM)HSDLU® FRMNEHM RI RU R I SURMHFHRL] ELL 7 D UKOMPH®RINREMM D HOHRFDORU LEY H FERIHOSRURULFNRUBM H 7 H UHUGHHDO FRD UM RLFDOOHMOD®00 H GHGH7 HG ILRP H HDO SURMHFHRD 0 HG HFDOF®DHH H 5 HOLGH®DO H H LH U DH F M LCRE B H U LM DD 20ARC DUVHIRE L7 3URMHFMG SURNIF[8i ®H DHU HFHRD D R I USROLF®UHH0L®HIRUDEd LOLL 3 HLPLUD®UEDUDH DMH RI ©DGL H SHUPL IHHHUEFFIM HLL®HD Page 1 18 Urban Development Incentives Policy SSOLFDURSHUUHPH 0 0 SSOLFDERR RLD U DK3H lE1 3ROLF[M DOE 013H D [FRPSOHHG DSS0LFDER®DHIRUPHHUD001D®0 DFHHGLIBFHGD HIRE 0 SROLFD 0 E ISO DDD G GUDME E EOGL E HOHDERDDIORRUSODM M F SURMHFEHG OHLOLFD® L OH 3URMHF16BUMH DIM 8 ODDU D®DD ® RU PRD DIA-IUN OLE RD RIE] DSS OLFDER®RU DUDSHUIn SROLFIIEtFHM HU -N ODHUGH LL HGDD H RIDLE RD RIDEOGLSHUPLOSS OLFDERMKB LLL HHEPDD HG:RPSOHERDDDRIO H GHHORSPHSURM HR G 3EE®DSD RID H FUUHBH RI DIED EOGLIN H UHGHHOREIGE GHPRODHHHOL VP? LOLEIDHDSS OLFDMR H HE DOP HORIDHSURS HMMUDDDSSOLFDDGLID H DSS CRD®®® RHU RIDE] SURSHUSURS HDRULDERO IIRP HRNURIM H SURSHUD I R0 ME RMRINEPDH®13R®EE RM 000H®RINEPDIEFO 0 DOP]HLIGFE HGD L 7RHEPDE HDILRPGLIIHUHIERD ODFEUEHORHEIEFM D®H E HGMR GHHUPLHOHDO H RIHUHOHDD ®D®U LL MRZFRE ®EGH®SSURH HGD D SLRIHERDO DUFEHFINEH HLR U SURMHFDFFRDEU LLL: HUHDOSSOLFDEORPSOHEN DSSURHGHUNHPHOHUGFODLPLO RDHDH U LDOFRHEI F RHEPDHHJ RP DEOG LSSOEU H H H FRSHIHEOGLSH UPLOR UHSURMHFHUHDEFLSDD HGGDMH R ID H HLERHIDEOGLEH UP LOSS 0LFDER 0 MSS OLFDERRUD ®D??. O RMH FREGGHUHG LM EOGLSHUPL FRD 0 HEPDE113L IIHULRP ®FRHEPDM H®L OHGAD URID PIU DM D SSCIDEI® SSOLFDERENHEHM RFHD HPSOHHG DSSRLFDERM DOM 9L HGLJ R HURO 0 0 RP PD H ®FIHORSPHD 6HUFHD RD® IORIRRI M 00 ® DDSS OLFDERH LOHU HFHHGUHEHD HG DDDSSURHGRDILU®RPHILUHUNOR E CENDH D SSURHGRO H LOIRIOR OLFDHHHDHG Page 1 19 nnF] Urban Development Incentives Policy ,EUGHUR ® LEI UH 09DHHROLOM REHUM H®D®HHPHf3URMHFIRM M HFRPSOHHGDfGL M UHFHiMIDILOORFFSDFRH UPLOFFRUGL®HIROORM M BEIG OH Project Type � Required Completion Date 3 LRMFM M IGS] HMP DA -IG M RMMHMFIIRM M ROM M RPS ®IHG M 1 ROHPHU RI ® MHDU MW IRCRIE M M M MP E LRH RI DM DSSCRDERM 3 LRMFW H IM HCP M -IG H RMMMF3RM M RMS] M RPS (HPIG M 1 RMHP MHU u ® R MHDuE MLUiDMHU®DM IRCFM M M M MP ID LRM RI DD DSSCRDCRM UWvIFWRU ZUFK ,SKE 11RW ZHLH IE11 ,i /, III IID / Y II ,\/ I1 ,t I ( 1/ MLWACD0 iUW ,M M SUWFW )RUDSS OLFDHRS HUH8SS HlMRRU5HGHH0RSPHDD9DFD0 LOB15HGHNORSPFE SILRUEPO ® EP D[ERDD FMISHFHRHIHHOGLHFRM—UPHOL EALOL 7H ERD®UHHD D®DHSHDHD DDLEIM H H®EE RHM DMH HSHHRID H DSSJLFDD 1 R UDMSSOLFDMR®OO H DFFHSHG LI L IF LING D[FILbHSHPHU M LMM VP? HM FDOHC3DUHDMROLF11M M HIHFD 0 DHSS OLFDMR® D® H HL HG ME DPH FDOHfGDU HDU D® MOGLI] SHUPLOSS OLFDMRPRU® SURMHFD 7RHHGHHORSPHH LOON®H ®HIRUSDHHHIDMPD®OI] RIHHFR07RRHER IHSURM HM ii; N 0 Dli: H FRPSOHHR M 8SRI] H DOHRIDSURSHU®IRUMFM DDSSOLFDMRSHUEBROLFORH®DGHDH D U D®HHPH®HH[HiHUHG LHD H DSS CRD[PDPLM D UHHILULM M MM H U RMH H PPM M ®HORSPHM HIIIUFFH H DMS] H OD®HHPHP7MIJHHM M D(1E 013H L 7E] DSSOLFDD DOULDHRD DD LL 7 H OPHDHFROFI] BRUPDURERM HSHUHD RUHURHPH H D®HHPHERHDM G ® OFR®HFLDHG © H HSUHSDUDE R®HHLM RD RI DDSS OLFDHREHU®ROLFM DUHLE WOSRMOLHID H DSS OLFDD 7 H IWO 088DDERM H DUUHGDSSOLFDD 0 LIK HSUHSDUDM RDfG 17 0 L RIM DDSS CEDEREHU®ROLFD RUD®RI H DUUHG® UHODER M H HO HF© RE)GGHOLHUHIDHD®OHHPHM 1 R30OL ®FM RM RI ESROLF[IL® H HH®[PRU H M DIRH DSSOLFDMR[IL M H L2HG DFV]HOPHMPH SLRMHF[Pfl D®H DSSURMHG DHIOD®aUGHG DFFRUGL®M H [UHDHHH URI UHMGHMDO1MHUHDHG Page 120 nnF] Program Monitoring Urban Development Incentives Policy 5H® DU SURUDP PRERULODLJ G UHSRUMDUH LPSR U®ODFFROO LOLOIHDM UF® LM EE DGPLM DLRO RI M H 8ULJ DLJHHORSPHq E HW HM 3R OLFLYESROLFO U ®FRPPL® F1 0 R M DG EPPD U ®HORSPH16 HLLFH E SURE GH SGDO HD R FRM E LO DFFRUG® SM El IR OORm ILDPHRUN Periodic Updates %ULHI SGD1&VWLIRUP FR1Q L(RIVN BEHU D QVFDBRI SiRMFWDSSURMG IRU GHYHBSPMQ 10 HWHVeO EH SURYHGSHULIREDGML Q V1i EKOLA VHDVR41VH SGDW HVPISURYLGH ED�LF LMI<JPDBQRWikEHU RIX QWSURStWG YDO RIFRQIQ WCIV18PDW HG FRPSBINQ GDWDQDUHQHULIWRIDSSURY HGSURMHFW Annual Monitoring Report $IRUPDOIRO PRCMRtIM UHSRUZLCEHSUHSDUHGMMGDW6IPP RGIBLO RO/K VMR I W SLRJUDP\DQSURYLGHERPPHQDILIRRQReBJH16/M IRUVKVHTHWDUV7 KUHSRUZW VHDSHNQ R(MHVPWWSD FVWRGHOQEO SIBtYGHDQY HrfLHJRIJUDOLVVNG Q Z W[UHYHIRI WN H JUDEIRPP UN`lWV D1ZlFLSDVUG111 HW D[UHYHIRDQRWJPHDVNHV $ LHWPHQDWRQEOOEH SURYLGHG R41WJ MfFRM WRSHUDMSROF)RU LI FOlaHV VRN EH PDC -I 7 KPR [PJUL(DUHSRUVLCEH EURAIEHIRUH=F CR L®\W(HQ RIHDFND U SII VM[SRC)FLVL QHIIHFW Three Year Program Evaluation $IAFRPSBZI REIIWK INDUGHYHBSPHO/ R HWi(H\SRCFDIBURJU DPHYDIDINREI LBH FRPSBWG DOB UHHONGEDFN R6PPRQX R LO R HYDBW ROOVVHVV W R HIIHFINHEW DQLPSDF601ML Q HWHVSURLDP WHO Appendix B - Beautification Grant Program Policy Urban Beautification Policy ■■■ O FOR NqT� �OAUM Urban Beautification Policy Policy Category: Policy Policy No.: 16-77.2 Implementation Procedure No.: Approved or Last Reviewed Date Next Review Date: December 2016 Area(s) this policy applies to: Financial incentives Owner Service: supporting development in the Central Peninsula Growth and Community Development Related Policy(ies): Urban Development Incentives Policy Revision History December 12, 2016 Date Created: Senior Leadership Council Approval Date: Contact: March 15, 2016 Review Date: Commissioner of Growth and Community Development ■■■ Urban Beautification Policy Urban Beautification Program Overview The purpose of the Urban Beautification Program is to provide incentive for people living in the Central Peninsula to invest in the beautification of the fapades of their homes, or the landscaping of their front yards. The Beautification Program is designed to be a three-year program, subject to budget approval by Common Council, that will result in creating an enhanced public realm in the Uptown area. Increased reinvestment in the facades and front yards of private properties will contribute to beautification of the entire Central Peninsula, creating a more desirable place to live. Eligibility Criteria: i. The project is located within the boundaries outlined in Schedule 1; ii. The property taxes for the subject property are current; iii. A completed application in the form generally as attached in Schedule 3 to this policy; iv. Individual apartment -style condominium units will not be eligible for a grant; V. All work proposed as part of a Beautification Program application must be conducted on the first four storeys of the dwelling; vi. All work proposed as part of a Beautification Program application shall be completed by November 1; vii. Where required, all work must have an approved building permit in order to receive funding. Eligible Work: The following work conducted to the front or flankage facades or yards of a dwelling will be eligible for a grant: i. Exterior painting, including any entranceways, siding, trim, moldings, porches, decks or other features of the exterior of the main building; ii. Siding repair, or the replacement of any siding with new siding material; iii. The repointing of existing brick on the exterior of the main building; iv. The repair and/or replacement of any architectural elements of the building that are original to the design of the building, or are similar to the architectural style of the building; V. The replacement or installing of any exterior windows or doors vi. The replacement, renovation or installation of exterior front steps, handrails or walkways; vii. The installation of any landscaping details including, but not limited to, sod, shrubs, trees and plant beds. Ineligible Work: The following work conducted to the subject property will not be eligible for a grant: The renovation of any interior spaces; Work that has been started prior to the submission of an application; Page 1 1 Urban Beautification Policy iii. The replacement or repair of the roof; iv. Any work done to a driveway or any other parking area; V. Any work done to an existing or proposed detached garage; vi. Any exterior Improvements done to backyards or side yards, or areas not visible from the street front; vii. Any work involving the installation of vinyl siding, or any siding that will result in the covering of brick; viii. Projects receiving any funding through the Urban Development Incentives Program are not eligible. Program Guidelines i. Structure: a. An approved grant will provide 35% of the cost of the eligible work completed to a maximum of $4,000; i. Where a grant application is for both a front and flankage building fagade, an approved grant will provide 35% of the cost of eligible work completed to a maximum of $6,000. b. Beautification Grants will be awarded to the applicants with the highest scores, as determined by the Application Evaluation Committee, until the funds have been exhausted; i. Where a grant application is deducted points by the Application Evaluation Committee, the overall value of the grant shall be reduced from 35% of the cost of eligible work according to the following formula: Page 1 2 Urban Beautification Policy deadlines, and any other necessary deadlines for the Program, subject to the approval of the Commissioner of Community Growth and Planning; e. Conditionally approved grants shall be incomplete and the applicant will not be eligible for any funding if work has not within one month of the approval date; f. All work approved by the Committee for a Beautification Grant must be completed by December 10; i. If the proposed work approved by the Committee for a Beautification Grant is not completed by December 10, the project will be deemed incomplete and the applicant will not be eligible to receive any funding. iv. Application Evaluation Committee: a. The role of the Application Evaluation Committee is to provide a technical evaluation of applications in the context of the evaluation matrix as attached in schedule 2. b. The Application Evaluation Committee will consist of five technical staff members from one or more of the following City of Saint John Departments: Growth and Community Development, Finance and Administrative Service, and Communications; c. The members of the Application Evaluation Committee will be determined by the Commissioner of Growth and Community Development; d. The members of the Application Evaluation Committee may step down from their role on the Committee, or be replaced, subject to the approval of the Commissioner of Growth and Community Development. Page 13 Schedule 'I Urban Beautification Program Boundaries t • ♦ r� r1►►11 �� .. ,,1��^,� N tl►r►r►►�►�Illl►1,,1u Y NI l i ► . ,.�� ,tit► ,. ti ►1►►IY� '� ■ err►!1�� ► • •■�►, rmr �n yr�m►•� �,_,� �� . F rrr r +rr ►►r►r ;1111111+�'' �-� .,ru►/ � � *.rrn�r►�� ,►1111111► ►+11111► � 1111 V � rr�rMr /1l►►!! :.r►�►ur �► rrr►rnu _�� ►�� .�,� - _»►u►►►r rrr►►► . rt �� .:• ►• .rn�►r�nr� i111l► �►� 1111►►.,: , ,rrr► ru ., ►rrr `' ,qty ►► ::LVU►111 �j ■:�r��t►i ►�1►� �■1111111 �� ►r► ►, +� �r ► � err++ �!1 l .,.7�,► gki■►�►rr�� ■ ►` � ;rrr/�r= �..- _ ' r� _ru�n�►y �iir►rrr.u►ur►►►■ rur.ii► ► . ►�..,�.,,■«„ � rrr►► r "�►► : r -., •- ►r►►�r _�;,1_ rrtur rrr �►!► rr►r ►►nn�•' rrr►r. °_' rr►► -• ►�u► vuuur r►�ir�►rr�►i \, it -• r►►i%�►r►rrrur *n uuii "►� �� , �r �r Page 14 ■■■ Schedule 2 Urban Beautification Grant Scoring System High Low None Negative Siding 6 Points 3 Points 0 Points -14 Points Repairs or replaces; Installs metal Siding Not within scope of Proposes to use vinyl Fiber Cement; project siding; Masonry Work; Proposes to cover Wood Siding; exposed brick Shingle Siding. Painting 4 Points 2 Points 0 Points N/A Painting exterior Painting work not Not within scope of details; proposing to executed by a project install coloured professional clapboard; Work executed by a professional Entryways 3 Points 1 Point 0 Points -3 Points Includes two of the Installs only one of the Not within scope of Installs panel steel door following: Restores previous items. project with no windows; original entryway; Installs wooden door; Installs wooden steps (including painting, handrails); Installs stone steps. Architectural Detailing 3 Points 1 Point 0 Points -3 Points Restores original Work to trim of Not within scope of Removal of original architectural detailing building. project. detailing. to fagade. Windows 3 Points 1 Point 0 Points -3 Points Wood; Contextually Not within scope of White vinyl windows; Metal Clad. appropriate vinyl. project. Storm windows. Landscaping 1 Point Not Applicable 0 Points 0 Points Shrubs; Not within scope of Annuals Trees; project Perennial Gardens; Box Planters. Additional bonus points for environmentally friendly/sustainable materials under consideration. Total Score is out of 20. Page 15 ■■■ Schedule 3 Urban Beautification Grant Application Page 1 6 ■■■ (aussi disponible en franVais) Applicant Information Name of Applicant Mailing Address of Applicant (with Postal Code) Personal Telephone Numb Fax Number Name of Property Owner (if different from applicant) Mailing Address (with Postal Code) Property Information Location Civic # Street Work Telephone Number E-mail PID Is the property located outside the Heritage District? (yes or no) NOTE: If the applicant is NOT the owner, the Owner's signature or authorization (in writing) to submit this application is required. Signature of Applicant Date Signature of Owner Date Description of the Urban Beautification Incentive Application Describe what you propose to do (attach additional pages if necessary). Estimated Cost of Construction Construction Cost Estimate $ Information Accompanying Application: ❑ Letter of Intent ❑ Cost Estimate ❑ Site Plan ❑ Building Elevations/Renderings ❑ Other 1 ' I P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L 4L1 The City,,f-z u1.1 SAINT JOHN Project Schedule: Estimated Project Start Date: Estimated Project Completion Date: For Office Use Only Reviewed By: Date: Project Number: Eligibility Confirmed: Yes ❑ No ❑ City Hall Building 10th Floor - 15 Market Square Saint John, NBE2L IE8 OneStovnsaintiohn. ca (506) 658-2911 P.O. Box 1971 Saint John, NB Canada E2L 4L1 www.saintjohn.ca C.P. 1971 Saint John. N. -B. Canada E2L 4L1 Thr Citi' A-11LI t fahn 9/- SAINT JOHN COUNCIL REPORT M&C No. M&C 2016-308 Report Date December 06, 2016 Meeting Date December 12, 2016 Service Area Transportation and Environment Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: Community Centre Service Agreements and Future Direction OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager sM EXECUTIVE SUMMARY The purpose of this report is to recommend extention of service contracts for -3- PlaySJ also recommended the continued move from centres run by City staff to those managed and operated by the community, referred to as Alternate Service Delivery (ASD). The purpose for the move to ASD is to lower the cost of operating the community centres by allowing the respective service organizations to leverage other partnerships, a volunteer base, and operational efficiencies, particularly in the case of larger organizations such as YMCA or the Boys and Girls Club. In the case of neighbourhood-based organizations such as ONE Change, the ASD model allows residents in the neighbourhood to continue to own their neighbourhood. City staff once operated all primary community centres. Carleton is the only remaining City operated centre and Play -4 - ASD MODEL FOR CARLETON COMMUNITY CENTRE PlaySJ recommends the Carleton Community Centre change from being operated by City staff to Community Management (ASD Model). City staff are planning this change for January 2018. Staff have been diligently considering the merits of two distinct options of entering into an agreement with a new service provider. A third hybrid option is also presented. The first option would involve directly engaging a neighbourhood- ME There are a few benefits with this option. First, the City would ensure it enters into an agreement with a service provider with the most effective business plan, sm CURRENT UNCERTAINTIES OF OTHER PRIMARY CENTRES As briefly mentioned earlier in this report, there are several uncertainties surrounding the other primary Community Centres. These uncertainties are discussed in this section of the report and each present a significant challenge no commitments by the City have been made yet and the Fieldhouse project itself has not been confirmed. A decision to move — APPENDIX A — THIS AGREEMENT made the day of 32016. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE FIRST PART - and - YMCA OF GREATEN. SAINT JOHN INC., a corporation incorporated under the laws of the Province of New Brunswick, having its registered office in Saint John, and Province of New Brunswick, hereinafter called the "YMCA" OF THE SECOND PART WHEREAS: 1. The City and The Saint John YM -YWCA Inc. entered an agreement dated the 20 day of August, 2013, to operate, manage and provide recreational, childcare and community use programs at Forest Glen Community Centre located in Forest Hills Elementary Middle School, 651 Westmorland Road, Saint John, New Brunswick (the "Agreement"). 2. The Saint John YM -YWCA Inc. changed its name by Supplementary Letters Patent filed under the New Brunswick Companies Act on December 23, 2013 to YMCA of Greater Saint John Inc. 3. The City and the YMCA renewed the said Agreement by Agreement dated February 23, 2415. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: - (i) That the Agreement between the parties dated the 26`h day of August, 2013, renewed February 23, 2015, shall continue in full force and effect on the same terms and conditions therein set out, except that the fees for the Services for the Page 12 Contract Year 2017 shall be $93,788.00 (HST included). For greater certainty, should a Dispute arise over the fees for the Services, the matter shall be referred to Dispute Resolution. (ii) The Agreement shall be for a term of one (1) year from January 1, 2017 to midnight of December 31, 2017; (iii) The Agreement shall remain in full force and effect, except as hereby varied and as to any further right to renew; (iv) This Agreement and the Agreement as previously renewed, together constitute the entire agreement between the parties. IN WITNESS WHEREOF The City of Saint John has hereto fixed in its corporate seal and caused these presents to be executed by its duly authorized officers in the manner prescribed by the Municipalities Act, R.S.N.B. 1973, c. M-22, and amendments thereto, and the YMCA of Greater Saint John Inc. has caused these presents to be executed by its President and Chief Executive Officer as of the day and year first written above. SIGNED, SEALED & DELIVERED in the presence of ■■■ THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: December , 2016 YMCA OF GREATER SAINT JOHN INC. Shilo Boucher, C.A. President and Chief Executive Officer Page 13 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, SHILO BOUCHER, C.A., of the Town of Grand Bay -Westfield and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President and Chief Executive Officer ("CEO) of the YMCA of Greater Saint John Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of YMCA OF GREATER SAINT JOHN INC., is the corporate seal of the said YMCA OF GREATER SAINT JOHN INC., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the signature "Shilo Boucher" subscribed to the said instrument is my signature and as President and CEO, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John in the Province of New Brunswick on the day of , 2016, SWORN TO before me at Saint John, in the County of Saint John and Province of New Brunswick the day of 2016. Commissioner of Oaths, Shilo Boucher, C.A. President and CEO ■■■ - APPENDIX B - THIS AGREEMENT made the day of , 2016. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE FIRST PART -and- YMCA OF GREATER SAINT JOHN INC., a corporation incorporated under the laws of the Province of New Brunswick, having its registered office in Saint John, and Province of New Brunswick, hereinafter called the "YMCA" OF THE SECOND PART WHEREAS: 1. The City and The Saint John YM -YWCA Inc. entered an agreement dated the 26h day of August, 2013, to operate, manage and provide recreational, childcare and community use programs at M. Gerald Teed Memorial School, 99 Daniel Avenue and 151 Black Street, Saint John, New Brunswick (the "Agreement"). 2. The Saint John YM -YWCA Inc. changed its name by Supplementary Letters Patent filed under the New Brunswick Companies Act on December 23, 2013 to YMCA of Greater Saint John Inc. 3, The City and the YMCA renewed the said Agreement by Agreement dated February 23, 2015. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows. - That the Agreement between the parties dated the 26`k' day of August, 2013, renewed February 23, 2015, shall continue in full force and effect on the same Page 12 terms and conditions therein set out, except that the fees for the Services for the Contract Year 2017 shall be $83,031.00 (HST included). For greater certainty, should a Dispute arise over the fee for the Services for the Contract Year 2017, the matter shall be referred to Dispute Resolution. (ii) The Agreement shall be for a term of one (1) year from January 1, 2017 to midnight of December 31, 2017; (iii) The Agreement shall remain in full force and effect, except as hereby varied and as to any further right to renew; (iv) This Agreement and the Agreement as previously renewed, together constitute the entire agreement between the parties. IN WITNESS WHEREOF The City of Saint John has hereto fixed in its corporate seal and caused these presents to be executed by its duly authorized officers in the manner prescribed by the Municipalities Act, R.S.N.B. 1973, c. M-22, and amendments thereto, and the YMCA of Greater Saint John Inc. has caused these presents to be executed by its President and Chief Executive Officer as of the day and year first written above. SIGNED, SEALED & DELIVERED in the presence of: ■■■ THE CITY OF SAINT JOHN Mayor Common Clerk Common Council Resolution: December , 2016 'MCA OF GREATER SAINT JOHN INC. Shilo Boucher, C.A. President and Chief Executive Officer Page 13 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN 1, SHILO BOUCHER, GA., of the Town of Grand Bay -Westfield and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the President and Chief Executive Officer ("CEO) of the YMCA of Greater Saint John Inc., and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of YMCA OF GREATER SAINT JOHN INC., is the corporate seal of the said YMCA OF GREATER SAINT JOHN INC., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the signature "Shilo Boucher" subscribed to the said instrument is my signature and as President and CEO, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John in the Province of New Brunswick on the day of , 2016. SWORN TO before me at Saint John, in the County of Saint John and Province of New Brunswick the day of 2016. Commissioner of Oaths, Shilo Boucher, C.A. President and CEO ■■■ — APPENDIX C — THIS AGREEMENT made the day of , 2016. BETWEEN: THE CITY OF SAINT JOHN, having its offices at the City Hall Building at 15 Market Square, Saint John, New Brunswick, a body corporate by Royal Charter, confirmed and amended by Acts of the Legislative Assembly of the Province of New Brunswick, hereinafter called the "City" OF THE FIRST PART -and- THE BOYS AND GIRLS CLUB OF SAINT JOHN INC., a corporation incorporated under the laws of the Province of New Brunswick, having its registered office in Saint John, and Province of New Brunswick, hereinafter called the `BOYS AND GIRLS CLUB" OF THE SECOND PART WHEREAS: 1. The City and The Boys and Girls Club of Saint John Inc. entered an agreement dated the 12'' day of September, 2013, to operate, manage and provide recreational, childcare and community use programs at the South End Community Centre located in King Edward -Saint John the Baptist School, 223, St. James Street, Saint John, New Brunswick (the "Agreement"). 2. The City and the Boys and Girls Club renewed the said Agreement by Agreement date March 19, 2015. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein and subject to the terms and conditions in this Agreement, the parties agree as follows: - (i) That the Agreement between the parties dated the 12'h day of September, 2013, renewed March 18, 2015, shall continue in full force and effect on the same terms and conditions therein set out, except that the fees for the Services for the Contract Year 2017 shall be $90,923.00 (HST included). For greater certainty, should a Dispute arise over the fees for the Services, the matter shall be referred to Dispute Resolution. Page 12 (ii) The Agreement shall be for a tern of one (1) year from January 1, 2017 to midnight of December 31, 2017; (iii) The Agreement shall remain in full force and effect, except as hereby varied and as to any further right to renew; (iv) This Agreement and the Agreement as previously renewed, together constitute the entire agreement between the parties. IN WITNESS WHEREOF The City of Saint John has hereto fixed in its corporate seal and caused these presents to be executed by its duly authorized officers in the manner prescribed by the Municipalities Act, R.S.N.B. 1973, c. M-22, and amendments thereto, and the YMCA of Greater Saint John Inc. has caused these presents to be executed by its President and Chief Executive Officer as of the day and year first written above. SIGNED, SEALED & DELIVERED in the presence of: ■■■ THE CITY OF SAINT JOHN Mayor Common Cleric Common Council Resolution: December , 2016 THE BOYS AND GIRLS CLUB OF SAINT JOHN INC. Amy Shanks, Executive Director. Page 13 PROVINCE OF NEW BRUNSWICK COUNTY OF SAINT JOHN I, Amy Shanks, of the City of Saint John and Province of New Brunswick, MAKE OATH AND SAY: 1. THAT I am the Executive Director of the Boys and Girls Club of Saint John Inc. and am authorized to make this affidavit and have personal knowledge of the matters hereinafter deposed to. 2. THAT the seal affixed to the foregoing agreement and purporting to be the corporate seal of THE BOYS AND GIRLS CLUB OF SAINT JOHN INC., is the corporate seal of the said THE BOYS AND GIRLS CLUB OF SAINT JOHN INC., a party named in the foregoing instrument and it was affixed by the officer authorized to so affix the seal. 3. THAT the signature "Amy Shanks" subscribed to the said instrument is my signature and as Executive Director, I am duly authorized to execute the said instrument. 4. THAT the said document was executed as aforesaid at the City of Saint John in the Province of New Brunswick on the day of , 2016. SWORN. TO before me at } Saint John, in the County of ) Saint John and Province } of New Brunswick ) the day of ) 2016. ) Amy Shanks, ExecutiveDirector Commissioner of Oaths, ) ■■■ COUNCIL REPORT M&C No. 2016-317 Report Date December 08, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT: 2017 General Operating Budget OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Hilary Nguyen Kevin Fudge I Jeff Trail RECOMMENDATION 1. That the sum of $154,021,467 be the total Operating Budget of the City of Saint John for 2017; 2. That the sum of $120,853,074 be the Warrant of the City of Saint John for 2017; 3. That the tax rate for the City of Saint John be $1.7850; 4. That Common Council orders and directs the levying by the Minister of Environment and Local Government of said amount on real property liable to taxation under the Assessment Act within the Municipality of Saint John; 5. That Common Council authorizes the Commissioner of Finance and Administrative Services to disburse, at a time acceptable to him, to the named Commissions, Agencies and Committees, the approved funds as contained in the 2017 budget; 6. That Common Council approves the 2017 Establishment of Permanent Positions at 641. EXECUTIVE SUMMARY The 2017 General Operating Budget report was presented to Council at its December 5t" Council meeting. The Budget supports Council sM the Community Development Service Grants at $59,721 am The following report is the recommended 2017 General Operating Budget, adjusted from the previous version presented on December 5th PREVIOUS RESOLUTION Not Applicable STRATEGIC ALIGNMENT Common Council has pursued a strategic approach to establishing its priorities over its four year term. In October 2016, Common Council participated in a series of priority setting sessions to determine what goals and objectives will be acted upon during -4 - Great Neighhnurhood-, 0 Develop neighbourhoods through planning that aligns with PlanSJ and includes: 0 Accessible, reliable and cost-effective public and active transportation 0 Streetscape beautification 0 Modernization of heritage preservation processes 0 Park and greenspace investment that aligns with PlaySJ 0 Ensure that the delivery of efficient public safety services address the evolving needs of a growing community. • Invest in arts, culture and recreation experiences that create a sense of community pride. Valued Service Delivery: Saint John invests in sustainable city services and municipal infrastructure. Our community is engaged and understands what they can expect from service delivery. Asset Management 0 Develop an integrated asset management plan that aligns with PIanSJ to prioritize investment. D Invest in strategic road improvements. Customer -Focused Services 0 Explore service improvements through innovation, technology and developing partnerships with other organizations. 0 Define service levels for all City services. 0 Implement mandate letters -5 - The proposed General Operating Budget is based on the commitments and priorities of Common Council. The report also highlights some of the issues and challenges facing the community in the months and years ahead. REPORT INTRODUCTION Council priorities determine how resources are allocated and what services are provided. Keeping a stable tax rate is important to businesses and households. However, the needs and wants of a Municipality are usually greater than what the Municipality can afford. Therefore, every year, as part of the General Operating B 10.00% 8.00% 7. 6.00% 5.52% 5.69% ° 5.12 /o 4.00% 1 1 2.00% 0.00% -2.00% -6- Tax base growth 9.08% 2005 2006 2007 2008 2009 2010 2011 2010 2013 2014 2015 2016 2017 -0.48% This is reflected in lower building permit revenues over the last few years. In 2016, the City has seen increased development activities since the beginning of the year; however, the projected revenue in 2016 is still significantly less than the 2008 or 2009 levels. BUILDING PERMITS 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 1 400,000 200,000 Lp0 LOO LOO Lp0 LOti LOti Lpy LOti Lpti ,LOti MJF. J� QF. ti0 ,LO Compared to other municipalities of similar size such as Fredericton and Moncton, Saint John has lower municipal tax base per capita. While revenues have experienced minimal growth, expenditures, on the other hand, have gone up over the years. About 58 -8 - In order to control and retire its debt, the City should limit its borrowing to no more than $12 Mil/year. The following graph shows that with annual borrowing of $12 Mil/year, the City will see its debenture balance go down gradually. -9 - ahead; the City will have to borrow more than $12Mil/year. In order to ensure that the debt level does not go up, the City should reduce its funding envelope in the 3 following years by an amount equivalent to the contingent funding so the overall funding envelope over 4 years stays the same. Based on the existing debt level, debt service costs are projected to trend upward during the next few years and then level off around 2019 if capital borrowings are not more than $12 million/year on an ongoing basis. Projected Fiscal Charges (3.5% Interest rate, $12 Mil Capital Expenditure (City Share)/Year) 20,000,000 16,560,407 18,118,945 18,011,166 18,279,190 18,309,845 18,721,244 18,575,179 17,367,169 17,737,554 15,000,000 10,000,000 5,000,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 One of the risks associated with long term borrowing is interest rate risk. Long term borrowing rate is currently at its record low. However, it is likely that the interest rate will go up in the next few years, which will affect the amount that the City has to put aside to service its debt. AVERAGE YIELD Anno, Bills Borrowing decisions made today create future fixed debt service payments that compromise flexibility to respond to changing operational circumstances in future years. The fiscal challenges the City is experiencing today are not limited to the 2017 budget year. It is more long term in nature. In the years to come, the City is committed to finding sustainable solutions, among those are to find new revenue sources and to find efficiencies through continuous improvements using proven methodology such as Lean six sigma. Growth & Community Development Services Services under Growth and Community Development are -11- sVAE Transportation and Environment Services The Transportation & Environment Services are frontline services that are relied upon every day by the citizens of Saint John. These services collectively account for $43,405,710 of the overall General Operating Budget. Transportation and Environment Services support various Council priorities. Council Priorities: Valued Service Delivery Investment into roads, curbs and sidewalks continues to be a priority. The combined funding of investment in roads in the proposed 2017 General Operating and Capital Budgets is approximately $6.71 million ($7.29 Mil in 2016). It should be noted that costs have seen considerable increases in recent years, in particular with the cost of asphalt resurfacing. This cost escalation erodes the amount of resurfacing that can be done with the available funds, and will necessitate future budget increases if this trend continues. The primary objective with respect to investment in roads in any given year is to prevent streets from deteriorating to the point at which they will require more costly reconstruction. The secondary objective is to increase the quality of the road network as measured through the Pavement Condition Index. At the proposed funding levels there will need to be very favorable asphalt tender prices to meet these objectives. Staff will be pursuing additional funding opportunities with other levels of government, and potentially re -allocating maintenance money to maximize the EKE maintenance costs. In addition, all trips and routes will be reviewed in alignment with PIanSJ and M -14 - Collection system model of the East and Central areas of the City. These models can be used to identify problem areas in these systems and help focus investments where they are most needed. These models will also lessen the burden on developers to assess existing infrastructure capacity when proposing new projects. Council Priorities: Fiscal Responsibility To meet the ongoing challenging budget constraints, Transportation & Environment services staff are heavily involved in various Continuous Improvement initiatives which are expected to find additional efficiencies in service delivery. Next year will see the implementation of these initiatives that will include adjustments to street plowing routes and an improved deployment model for sidewalk plowing. There will be a comprehensive review of mowing routes in the Parks Division and staff will provide support to other continuous improvement initiatives around the use of Fleet assets. The Parking Commission manages both On -Street and Off -Street parking for the City of Saint John. The Saint John Parking Commission continues to be fiscally responsible by making tactical changes which will influence the manner in which parking is administered by: 0 Amending Traffic and Meter By -Laws and consolidating said changes in one unified document. D Re -visiting the Pay & Display and Coin operated machine replacement program. Recent changes in technology, such as Pay-by-Smartphone technology could revamp the world of parking. 0 Purchase of a new vehicle mounted Electronic Chalking system to improve the efficiency and accuracy of enforcement. 0 Participating in the next phase of the Transportation Plan / MoveSJ sRIE Public Safety services Public Safety services support the community in achieving its long-term vision of being a safe, livable and vibrant community where people want to live, work, shop and play. Services are delivered to help improve the safety and well-being of all citizens with a focus on creating safe neighbourhoods that provide opportunities for individuals to develop and grow. The proposed 2017 budget for Public Safety services totals $52,636,773. Council Priorities: Vibrant, Safe City The Fire and Rescue Service involves the delivery of six public services to the community that focus on reducing loss of life, personal injury, property damage or impact on the environment caused by fire, accident, medical emergency, or hazardous materials release (accident or malicious), and through code enforcement and public education activities. The Fire service is a highly important / regarded customer focused service (IPSOS Reid citizen survey) mum Corporate Services The proposed 2017 Corporate Service budget totals $6,014,922. Funding to ECMA has increased from $50K to $75K as a result of WIFR 0 Enhanced definition of municipal services levels through the annual service -based budget process. 0 On-going advocacy for equitable taxation, including working with the Cities of New Brunswick Association to promote the benefits of a strong urban growth agenda in New Brunswick. 0 Maintain positive labour relation REM The service now extends to the Cruise Ship terminals, Queens Square, and Prince William Street. Council Priorities: Vibrant, Safe City The Information Technology service supports the implementation of a new Trunk Radio system for Public Safety services. Upon completion, the new system will improve efficiency, reliability and enhance communication capabilities with other jurisdictions in New Brunswick, PEI and Nova Scotia for Police and Fire services. Council Priorities: Valued Service Delivery As with many other municipalities across Canada, The City has an aging infrastructure. The requirement to replace or upgrade its assets has far outpaced its ability to fund these assets. In order to provide Council and staff with analytical tools to make informed decisions related to how infrastructure decision-making should be framed, how to derive the best value for Saint John taxpayers, and how to ensure that investments are made at the right time to minimize future repair or replacement costs, Finance & Administrative services, in collaboration with other service areas, have launched an integrated Asset Management Program. Phase 1 of this program, which includes the development of an Asset Management Policy, an Asset Management Strategy, a Corporate Risk Management Framework and an Asset Management Improvement plan, is expected to be completed by February 2017. Phase 2 of the program will focus on determining levels of service, level of service targets and performance metrics, developing a detailed Asset Management Plan and a financing strategy as well as reviewing Asset Management software requirements. It is expected that the Asset Management Plan will be done by the end of 2017 to meet the Gas Tax Agreement requirements. Council Priorities: Fiscally Responsibility 7i With modest tax base growth, increasing debt level and growing infrastructure deficit, a long-term sustainable financial plan is needed to ensure critical services valued by citizens are sustainable and services are aligned with Council priorities. A Long-term financial plan encompasses long term financial forecasts into the future, including analysis of the financial environment, revenue and expenditure forecasts, debt position and affordability analysis, and strategies for maintaining a healthy financial balance. Capital investment plan and debt management plan are critical components of the long-term financial plan. In 2017, Finance Department will work with other service areas to develop a multi-year budget and a long-term financial plan that aligns with Council priorities, PlanSJ and other corporate plans. Finance and Administrative services have been actively participating in several continuous improvement initiatives, such as City Hall space optimization, fleet -19 - utilization, Market Square HVAC maintenance, etc. Some of these initiatives will continue into 2017. Finance department has also acted as money belt for all Continuous Improvement projects. Conclusion The recommended 2017 General Operating Budget ❑❑❑®®=❑7®❑❑❑ 1111❑❑ ❑❑❑❑❑❑❑[IT]❑❑❑❑❑IM❑IM❑ 1111❑ 1011111111111111111011111 ■I■I■I■11111■I■I■I■I■ 1111❑❑ 1111❑❑ ❑ 1111❑❑❑ � 1111❑❑❑ ❑❑❑❑E❑❑❑ ❑ ®❑❑®m❑ ❑❑❑®1111®1111 ❑❑❑EII❑❑IUI❑❑ ❑ ®❑®❑®® ❑❑❑ 1111®❑❑ ❑ 1111❑®FFMOW I❑( ❑❑❑®❑❑m) EE❑❑ 1111®❑❑®❑❑ ❑❑110❑❑1111❑❑ ❑®®®❑❑®❑} ®❑oma❑[ ❑❑❑1111❑❑ FTI❑ it A [0 ❑❑ ❑ 111ITM-1 ❑- ❑®❑❑ 1111❑ ] ❑D T 1111 ❑®1111®❑❑ ❑110❑❑1111❑❑ ❑ 112 M1 q ❑3❑EIEI� ❑o � ❑❑ ❑®❑❑®❑❑ ❑110❑❑1111❑❑ ❑T❑m❑®®❑[&®Fl- ®❑❑ ❑❑ET ❑o T❑❑ ❑®❑❑®❑❑ ❑110❑❑1111❑❑ 41111❑( ❑F& ® ❑❑ ❑®® ❑q ❑o T ❑❑ ❑®❑❑®❑❑ ❑�❑❑�❑❑ 0 ❑®❑®®4 ❑o T ❑❑ ❑❑®❑❑ ❑❑1111❑❑ ■■■■■111■■■■■■■ ■■■111■■111■ ■■■111■■111■ ■I■I■I■I■M1111■1■1■I■I ❑8E7❑[10q [[[]❑❑ ❑ ❑❑❑ID❑ ❑❑FIDE&©®❑C ❑W[Imeq 10 Ell ❑ ❑❑®[F] EH❑❑E&E]®1111 O ) F]❑ IBJ A [0 HE ❑ ❑❑TTFM H❑❑F=5 [� ❑0 [ 1111 ❑ 111111L 11111111 ❑❑EIIL❑❑ 111IFIDE111111LE&E7IIII❑C 6 ❑IEB5 ❑[0 ❑❑mo ❑®❑ ❑❑EE EHD5ASEE( ®❑4 ❑o � HA ❑ 1111❑ ID Il] ❑FU ❑ SEED( IIII®d E- ❑®❑❑ 1111❑ ■111■■111■■ ■111■■111■■ 1111❑®❑❑ ❑®1111®❑❑ 1111❑®❑❑ ■11111■I■11111■I�■11111■I■11111■I■ ❑8111❑❑ ❑❑❑❑7❑❑ Il] ®❑&E7IIIIC ❑ ❑❑z 4 ❑E❑E1011101111❑ ❑❑®E1011 ❑1TI❑❑FF1❑❑ ❑1111❑❑1111❑❑ ❑❑®IEEII &III EIO4 1111 1111 ❑ ❑❑®❑ ❑E❑1111❑❑ ❑❑® E&E7EIII❑C ❑110❑❑1111❑C ❑❑110❑❑1111❑C ■■■ 1111❑❑❑❑ [IL❑ ❑❑❑1111❑❑ ❑❑FID❑&©❑ ❑❑❑❑❑❑ ��❑❑❑�❑❑ ❑❑❑ID❑❑❑❑�❑ ❑( ❑❑E❑ [(1 d ❑- E®❑❑ E❑®5❑E( ®❑ ❑❑❑�❑❑ ) [I[❑ it 18 ❑E❑o 1114 Ill] ❑❑❑�❑❑ 8 115 ®❑❑Fm( ❑❑❑❑ [(1 d ❑- ❑lifl❑❑ ❑❑E9:1 ❑EillilliFM❑ 1111❑®1111 ❑❑❑�❑❑ E®❑Ey 1111 ❑- 1111 ❑❑ ❑❑110 ❑®❑®M❑ 1111❑®1111 ❑❑❑�❑❑ ❑HE" ❑®❑❑oma®❑FIM 1111❑®1111 ❑❑❑�❑❑ 1 ❑=❑®❑[[[] [I❑ nM5 IF] IS ❑❑®FU❑ 1111❑®1111 ❑�❑❑�❑❑ ❑®❑❑y EE[LEU❑❑[[[1❑❑[0 ❑❑- ❑❑®❑[0 ❑E® 1111❑®❑❑ ❑❑❑�❑❑ 6 ❑CB ❑❑W IIII®❑ 1111❑®❑❑ ❑❑❑[El❑❑ ■11111■I■11111■I�■11111■I■11111■I■ ❑8111❑❑ ❑❑❑❑7❑❑ Il] ®❑&E7IIIIC ❑ ❑❑z 4 ❑E❑E1011101111❑ ❑❑®E1011 ❑1TI❑❑FF1❑❑ ❑1111❑❑1111❑❑ ❑❑®IEEII &III EIO4 1111 1111 ❑ ❑❑®❑ ❑E❑1111❑❑ ❑❑® E&E7EIII❑C ❑110❑❑1111❑C ❑❑110❑❑1111❑C ■■■ ❑❑❑®®=❑7®❑❑❑ 1111❑❑ ❑❑❑❑❑❑❑[IT]❑❑❑❑❑IM❑IM❑ 1111❑ ■n1n1n111n■1111 ■■■ innn■inn■[■i■in■ 1111❑❑ 1111❑❑ ❑ 1111❑❑❑ � 1111❑❑❑ ❑ ❑0 FIM[[J ❑11011111111 ❑s©IIII❑❑ ❑®❑❑�❑❑ ❑®❑❑�❑❑ ❑®1111®1111 ❑�❑❑�❑❑ ❑�❑❑�❑❑ ❑❑❑�❑❑ 111M❑❑IIII❑❑ 4 TFF8 ❑q ❑❑®❑❑4 ❑❑ElETI=❑q ❑o � ❑ ❑❑®❑❑®❑❑ ❑❑110❑❑1111❑❑ ❑ ❑FFIW ❑❑❑®❑❑16 m®❑® ❑®1111®❑❑ ❑110❑❑1111❑❑ ❑ ❑ ❑[5 ❑❑( ® El❑❑5 ❑❑ ❑ElET ❑0 T ❑ ❑❑❑FFI❑❑ ❑❑❑1111❑❑ ❑ Elmo ❑4 ❑o � ❑❑ ❑❑®❑❑®❑❑ ❑❑110❑❑1111❑❑ ❑ 112 ffo q ❑ TUO ❑❑ ❑ El❑[o ❑®❑❑ ❑®1111®❑❑ 111M❑❑IIII❑❑ ®❑®S/ mU5 1111❑®❑❑ ❑❑❑1111❑❑ 1111[Ell[[] 110 Ell][[[] ❑EIDE101111 ❑&IME ❑❑IH❑❑[EI❑C ❑1111❑❑1111❑❑ ❑❑�❑❑�❑❑ ❑8E7❑❑❑❑&ID❑ID❑4 ®❑❑[ 7❑❑ 111]®❑8©IIIIC 1111111111111111 ❑IIU®❑❑❑❑❑11L❑8©IIIIC 111111 [0 ❑❑®❑p MTI[][[[] ®11110 ®❑❑H6 ' ❑� 11110 ❑ID114 ❑o k ❑m4 1113( ❑® 11111111111111( 11 ❑®❑❑�❑❑ ❑®❑❑�❑❑ ❑®1111®1111 ❑�❑❑�❑❑ ❑�❑❑�❑❑ ❑❑❑�❑❑ 111M❑❑IIII❑❑ ❑❑❑&IDq 1111❑❑&EIFU ❑LE❑❑®❑IM❑8©IIIIC 11111M❑❑IIII❑❑ 11111M❑❑IIII❑❑ ❑IM❑❑ ❑[2d ❑1111 E1011111111111111❑8E7IIIIC ❑®1111®❑❑ ❑110❑❑1111❑❑ 11111 [0 ❑❑®m[l ❑)❑❑ HE ❑®❑❑®❑❑ ❑IM❑❑1111❑❑ ®❑❑ ❑® 11 1111❑®1111 ❑❑❑1111❑❑ ❑ 111❑U6 q m❑Q ❑z ®❑ 1111❑®❑❑ ❑❑❑1111❑❑ ❑ ❑❑❑®❑[& ®map ® ❑❑Els 1111 ❑❑U ❑o ❑ ❑®❑❑FFI❑❑ ❑1111❑❑1111❑❑ ®FTI ❑ ❑®® El11115 ❑❑ 1111❑ ❑®❑❑FFI❑❑ ❑1111❑❑1111❑❑ ❑®® ❑=[TII❑❑E]5 ❑El 1111❑ ❑®❑❑FFI❑❑ ❑1111❑❑1111❑❑ ❑ ❑5 ®ElEl❑❑5 ❑❑❑FFI❑❑ ❑❑❑1111❑❑ ❑❑8211q 11®EE❑❑❑❑❑❑❑❑ 1111 ❑ ❑®1111®❑❑ ❑�❑❑�❑❑ 1113:15 [][]Ell[] 1111❑®❑❑ ❑❑❑�❑❑ ' L2 ❑❑[4 ❑EioFm 1111❑®❑❑ ❑❑❑�❑❑ ❑ mID❑( ❑®❑❑ ❑�❑❑ , ❑®❑❑ 1 ❑[S ❑E[ ❑❑DIIIIIII ❑ E ( IIIEEI❑ ❑❑®1111 ❑❑�❑❑ ■■■ ❑❑❑&IDq 1111❑❑&EIFU ❑LE❑❑®❑IM❑8©IIIIC ❑ EE❑❑IIII 111110M❑IH❑❑IIII ❑®1111❑❑❑( 11 ❑®1111®❑❑ ❑110❑❑1111❑❑ , ❑❑FFRM®IM ❑❑EU®❑[[[]❑❑[[L ❑ ❑®1111®❑❑ ❑110❑❑1111❑❑ 111 ❑T4 q ® ❑❑®FIM❑FI❑❑LE[I ❑ 1111❑®❑❑ ❑❑❑1111❑❑ ❑ 111❑U6 q m❑Q ❑z ®❑ 1111❑®❑❑ ❑❑❑1111❑❑ 111111114 [0 IE2 ❑ ❑❑®❑❑ ❑❑1111❑❑ c ■■■ ❑❑❑®®=❑7®1111❑ 1111❑❑ ❑❑❑❑❑❑❑[IT]❑❑❑❑❑IM❑IM❑ 1111❑ ❑®®®❑®®❑❑❑ 1111❑❑ 1111❑❑ 8 q ®❑FFM❑IIII ❑15®❑ ❑ mD5 1111❑8❑❑❑❑ ❑8©1111❑❑❑ ❑❑❑❑®❑❑❑❑❑ 111111111111 1111111111 ❑❑11117 ❑❑- ❑[2 ®❑❑18 lifl❑ 1111❑®❑❑ ❑❑❑�❑❑ ❑ ❑❑❑a [0 ❑❑❑ID 1111❑®❑❑ ❑❑❑�❑❑ ❑ [[]q A a ®❑®❑[[[] ❑ 15 ill[] ❑ ❑=b C) ill][][] ❑�❑❑�❑c ❑IM❑❑u❑❑ ❑ ❑®❑o ❑❑8©❑❑❑® ❑81❑❑❑ ❑❑[ 01111 ❑ ❑❑TT1 ❑- ❑®1111111111 1111❑®❑❑ ❑❑❑�❑❑ ❑ ❑6/ 2 ❑❑[A ❑❑❑d ❑- ❑®❑❑ ❑❑❑ 1111❑®❑❑ ❑❑❑�❑❑ ❑❑(/ [[[]❑❑ ❑❑❑[0 1111 ❑ ❑❑[[[A ❑❑W ❑❑®❑❑ ❑❑�❑❑ 118 ❑ [A®❑ 1111❑®❑❑ ❑❑❑M❑❑ ❑❑❑1111❑C ❑❑❑�❑❑ ❑ ❑❑ ❑ ❑❑❑ID❑ ❑❑❑1111❑❑ ❑❑❑ID ❑8©EIL❑IIII 8E7❑EE 0 i ❑❑HI17 ®❑❑IB❑❑ 1111®❑❑ ❑❑�❑❑ ❑8' 1 1118 111111 ❑❑®❑❑ ❑❑�❑❑ 6 ❑❑ ❑❑d ❑- ❑lifl❑❑ ❑❑110 ❑❑❑( ®Cp ®1111&181111❑ 1111®1111 ❑❑�❑❑ 0 1111 ❑ ❑❑IM) ®❑®❑15 EI0❑ ❑❑®❑❑ ❑❑�❑❑ ❑❑❑[[[]❑C ❑❑❑1111❑C ❑[2 11111111 ❑❑❑FFI❑❑ ❑❑❑1111❑❑ ❑❑❑[[[]❑C ❑❑❑1111❑C ❑❑❑8E7❑❑ID❑M[fl❑82❑[[[]❑❑[[L❑®&MITI H&[I ❑ IIIIC 8 q ®❑FFM❑IIII ❑15®❑ ❑ mD5 ❑❑❑FFI❑❑ ❑❑❑�❑❑ 0 ❑❑❑ID( [E❑Q ❑o k ❑17 ❑❑FFIFI❑❑O M0 ❑ 2 ❑❑❑FFI❑❑ ❑❑❑�❑❑ 0 ❑❑❑ID( [[J❑Q ❑o ODICE 0 ❑ 4) 0 0 ID] 0 0 ❑❑❑FFI❑❑ ❑❑❑�❑❑ 0 ❑❑❑ID( [[J❑Q ❑o [ HE Ell ❑FM Ell❑❑[0 ❑❑ ❑ ❑❑❑A ❑❑® ❑❑❑FFI❑❑ ❑❑❑�❑❑ ❑ [[]q A a ®❑®❑[[[] ❑ 15 ill[] ❑ ❑=b C) ill][][] ❑❑®❑❑ ❑❑�❑❑ mm:■ ■■■■m■■■■■m■■m■■m■ ■■■ ■m■■m■ ■m■■m■ C ❑ ❑❑=5 Q ❑0 T ❑[O ❑❑ ®®®❑Q ❑❑❑❑® 1111❑®❑❑ ❑❑❑�❑❑ ❑ ❑®5 10 ❑❑ ❑ ❑l FTI❑®®®❑❑=❑❑ ❑❑®❑❑ ❑❑�❑❑ ❑FTI❑❑❑Q ❑o T ❑ ❑®❑❑®❑❑ ❑IM❑❑1111❑❑ 1111®®8©❑❑❑❑8II❑ID❑Q❑❑8E7❑❑ ❑❑❑ID❑8E7�C ❑❑�❑❑�❑❑ ❑❑�❑❑�❑❑ ❑IIII❑❑❑❑®❑❑1111❑❑ IMIMC&7❑ID❑®❑8©IIII❑C ❑1111❑❑❑IM❑9 ❑❑❑1111❑ ❑❑®❑&EME 4 lifl❑❑(11 ❑®1111®❑❑ ❑IM❑❑1111❑❑ ❑ ❑ FFH ❑❑❑ ❑®1111®❑❑ ❑IM❑❑11❑❑ mm:■ ■■■■m■■■■■m■■m■■m■ ■■■ ■m■■m■ ■m■■m■ C ❑❑❑®®=❑7®❑❑❑ 1111❑❑ ❑❑❑❑❑❑❑[IT]❑❑❑❑❑IM❑IM❑ 1111❑ ❑®®®❑®®❑❑❑ 1111❑❑ 1111❑❑ 1111❑8E7❑❑❑ ❑s©❑❑❑❑❑ ❑❑❑❑®❑❑❑❑❑ 111111111111 1111 1111❑❑❑ CoaIE10 ❑C®❑Cm❑(/ ❑❑❑15 ❑ ❑Cm❑❑Cm❑❑ ❑IM❑❑1111❑❑ 1]C5 CIDCy � MaICID ❑llfl❑4 =11 ❑ 1111❑®❑❑ ❑❑❑1111❑❑ ❑�❑❑�❑❑ 1111❑❑E❑C= ❑❑❑❑� 1111❑❑❑❑ ❑❑C 11114 / ❑C11fl5 A Cm ❑LE[IFUM❑IID ❑❑❑5Il] Ill] ❑®1111®❑❑ ❑�❑❑�❑❑ IIIImCID❑( ❑4 ❑C3 � ❑ 1111❑®❑❑ ❑❑❑�❑❑ ❑oH ®mE1011(11 ❑❑❑Cm❑❑ ❑❑❑�❑❑ 4 U❑❑ ❑®1111®❑❑ 4 a MmFn ❑❑❑5Il] Ill] ❑®1111®❑❑ ❑�❑❑�❑❑ 0 MID ❑C❑D❑ ❑®1111®❑❑ ❑�❑❑�❑❑ 011CID❑❑ll[]CU / 1111 ❑❑❑Cm❑❑ ❑❑❑�❑❑ 01T16 ❑07 ❑MM1115 ❑®❑❑Cm❑❑ ❑1111❑❑1111❑❑ 8 illi®CIIDCm ❑❑❑Cm❑❑ ❑❑❑�❑❑ 1111®C®1111 ❑[IL❑❑ 1111 E7®❑CID❑8E7Cm❑❑ ❑❑�❑❑�❑❑ ❑❑�❑❑�❑❑ ❑ ❑7❑7CIDCm ❑SETH❑C 0 ® ❑❑❑5 ❑C 1111❑®1111 ❑❑❑�❑❑ ❑❑5 ❑1 ❑❑❑TM 1111❑ ❑❑❑Cm❑❑ ❑❑❑�❑❑ 0 ❑❑ ❑ ❑❑ O ®CID ❑❑❑Cm❑❑ ❑❑❑�❑❑ 0 ❑®CID®3rTm 1111❑®❑❑ ❑❑❑�❑❑ ❑BEIDC� � ❑®8E7Cm 8E7❑®�❑❑� CID❑8®❑❑❑�❑ ® ❑❑FFM ❑❑C® 1111❑®❑❑ ❑❑❑�❑❑ , ❑®Co" ❑ELCIDP ❑❑C® ❑❑®❑❑ ❑❑�❑❑ ❑ HUA [0 ❑❑DCID17 ❑❑CID ❑❑®❑❑ ❑❑�❑❑ ❑ E2 4 Ell ❑IDCm ❑liflilli❑❑q ❑1111❑❑[8 ❑❑❑[[ ❑❑Cm❑❑ ❑❑�❑❑ 1101111 ❑❑Cm❑❑ ❑❑�❑❑ 8 11] ❑❑ 2 CID❑( ❑C1 ❑CIO ❑CID❑ ❑❑Cm❑ ❑®❑❑ ❑�❑❑ ❑ ❑❑ IC 111110 ❑❑❑❑❑d ❑ TO ❑oma ®FFIM❑❑ ❑❑Cm❑❑ ❑❑�❑❑ ❑❑❑1111❑C ❑❑❑�❑❑ 6 ❑❑ ❑❑18 ❑m❑J ❑❑ ❑®1111®❑❑ ❑1111❑❑1111❑❑ , C®Co b EE D ❑❑C®❑❑❑❑ U ❑CIQ 1111 ❑❑FI ®❑C -❑CID 1111( ❑C8 ❑❑❑FM5 1111❑®1111 ❑❑❑�❑❑ 0 ❑CID❑CID®D ❑❑ ❑ ❑❑T ❑®❑❑ 1111❑®❑❑ ❑❑❑�❑❑ 8 05IMEDU ❑C3 T ❑CIO 1111 ❑ ®❑ ❑❑®❑❑ ❑❑�❑❑ 1 ❑❑❑8q 1111❑❑❑ ❑ ❑mCEM 330 ❑ 1111❑®❑❑ ❑❑❑�❑❑ C ■■■ ❑❑❑®®=❑7®❑❑❑ 1111❑❑ ❑❑❑❑❑❑❑[IT]❑❑❑❑❑IM❑IM❑ 1111❑ ❑®®®❑®®❑❑❑ 111111C 111111C 11111111®❑11111111 111111❑❑❑ X1111111111 011❑❑(® 1111❑®❑❑ ❑❑❑�❑❑ 1111®®❑8o❑so��❑$©®❑c ❑�❑❑�❑c ❑�❑❑�❑c 11 EUE&D III 1111E 4 ❑ ( ❑QD / ❑[S ❑❑ ❑❑®❑❑®❑❑ ❑❑11011111111❑❑ ❑❑Cb ®❑FTI d =2 ® ❑®1111®❑❑ 11111111111111 1 04 ®❑❑®Er-�- ®❑oma❑C 1111❑®❑❑ ❑ ❑❑❑ID❑ ❑®1111®❑❑ ❑11011111111❑❑ ❑ ®❑®❑®® ❑1111 111111❑❑ 0 ❑❑®SID❑ ® ❑❑®®5 111111❑❑ ❑ 101111 ❑®❑❑®❑❑ 11IM11111EI❑❑ 1111®® EIO❑8® ❑❑&IIIc ❑❑�❑❑�❑C ❑❑�❑❑�❑C er, ■■■ COUNCIL REPORT M&C No. 2016-319 Report Date December 09, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. 32016 Budget Analysis to Council Dec 12.docx OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Chair -2 - approximately $2.9 million or 1.91% of the total budget. Based on a General Operating Budget of approximately $151 million, a variance of 1.91% is considered reasonable. It should be understood that the following projections are based on departmental best estimates as at October 31, 2016. While there are no significant events that have come to the attention of staff to require modification of these estimates at this time, actual year-end results may differ depending on weather conditions as well as other unexpected events. Appendix 1 (attached) represents year-end projections by service areas for the General Fund. Overall revenues are trending towards a positive variance of approximately $698K, or 0.46% of budget, which includes: 1. Growth and Community Development service revenues are projected to exceed budget by $239K because of higher than expected building, plumbing and excavation permit revenues as well as extra revenue associated with the Market Square lease agreements. 2. Protective service revenues are tracking a small positive variance of $9K. Fire revenues are estimated to be $200K under budget. This negative variance is offset by a projected surplus in Police revenues of $209K. 3. Transportation and Environment services are anticipating a revenue surplus of $750K mostly due to extra revenues to the General Fund from Saint John Water for doing Utility Cuts in-house and higher than expected parking meter revenue. 4. Finance and administrative service revenues are projected to be under budget by approximately $216K mostly because of lower short term interest revenue, lower general government charges to Saint John Water due to projected surpluses in the General Fund, lower City Market rental revenues mostly due to a closure of a market tenant, as well as lower than expected MasterCard rebates. 5. Corporate service revenues are under budget by $90K primarily due to a reclassification issue as legal costs recovered from Saint John Water were budgeted as a revenue but the recovery was netted against legal expenses (no real impact to the budget). Overall expenses are projected to be in a surplus position of approximately $2.2 Mil or 1.44% of budget by the end of the year: 1. Growth and Community Development Services are projected to be $317K or 3.28% under budget due to fewer demolitions than expected, lower Market Square common area costs mostly due to a recovery from the Province for their share of the regional library space and fewer than expected heritage and development incentive grants awarded. 2. Public Safety Services are tracking a surplus of $293K or 0.56% of budget. Fire Rescue & Suppression and Emergency Management Services are projected to be $241K under budget, or 1.09% variance, mostly because of vacancies, lower fuel, oil and gas costs and FIFI-1 -3 - deferral of expenses in order to meet commitment to offset the revenue shortfall. Police services are projected to be on budget. 3. Transportation and Environment Services are anticipating a negative variance of $104K or 0.25% of budget. Salaries and Benefits are forecasted to be $382K over budget and Asphalt is also over budget by $235K mostly because there have been additional staffing and asphalt costs associated with bringing the Utility Cut program in-house. Transit Commission is anticipating a deficit of $232K due to higher maintenance costs and additional salary and benefit expenses not budgeted for in 2016 budget. However, these negative variances are partly offset by savings from Fuel, oil and gas of $484K because of lower fuel price and consumption, lower heavy equipment rental cost of $115K and lower Local 18 overtime cost of $44K. These positive variances are related to favorable weather conditions that the City has experienced in 2016. The service area is also anticipating other small positive variances with respect to property taxes, building maintenance, advertising, insurance, etc. 4. Finance & Administrative services are projecting a positive variance of $812K or 6% of budget. The majority of the variance ($580K) is related to savings from fleet parts as fewer repairs are anticipated due to good weather and strategic replacement of fleet. This large variance is irregular considering the fact that the fleet part 2016 year-end forecast of $1.4 Mil is significantly below the 5 year average of $1.8 Mil. Other positive budget variances include City Hall building costs ($100K) due to lower energy and common area costs, travel, conference and courses ($62K), carpentry ($32K) and other small variances. 5. Corporate Services are tracking a surplus of $281K or 4.98% of budget. Salaries & benefits are forecasted to be $59K under budget due to vacancies. Legal expenses related to P3 charged to Saint John Water result in a positive variance of $100K. Other positive variances totaling $122K include lower than anticipated travel, translation, training, legal costs, etc. 6. Other charges are projected to have a positive variance of $590K or 2% of budget due to a favorable variance in fiscal charges because of borrowing less than expected due to timing and lower interest and discount rates as well as a favorable variance in pension costs because the remaining balance of the deferred pension was fully expensed in 2015. The above budget projections are based on -4 - SAINT JOHN WATER Based on the October year to date results and projections reviewed with the service areas, Saint John Water is presently projected to be in a surplus position at year-end of $808,615 or 1.84% of the annual budget. Appendix 2 (attached) represents year-end projections by service areas for Saint John Water. Saint John Water revenues are trending towards a positive variance of approximately $34K or less than 0.08% of budget which includes: 1. Flat rate residential is forecasted to be approximately ($191K) under budget. Variances are a result of less billing accounts than budget due to factors such as: building closures, water shut offs and vacant and/or demolished properties. 2. Meter revenues based on information year-to-date are projected to be over budget by $143K. Industrial accounts are trending higher consumption than budget and it is anticipated this trend will continue for the last billing period for 2016. 3. Fire Protection is anticipated to be under budget by ($50K) and Storm Sewer levy is anticipated to be over budget by $75K. 4. Other revenues are anticipated to be over budget by $57K due to interest & rebate revenues. Overall expenses are projected to be in a surplus position of approximately $775K or 1.76% of budget by the end of the year: 1. Drinking water is anticipated to be in a positive variance of $415K due to several factors. The key drivers are staff vacancies, the cost to repair utility cuts on roads is forecast to be $227k less than what was in budget, fuel costs and fuel consumption are lower than anticipated in budget and due to a milder winter there has been less electricity consumed. 2. Industrial Water is currently projected to be over budget by ($110K). The dry weather this year has resulted in pumping water from East Musquash Watershed to Spruce Lake for 6 months of the year as opposed to the 4 months that were in the budget. 3. Wastewater is forecast to exceed budget by ($207K). This main cause were the unexpected expenditures at some lift stations requiring major repair work and pump replacement resulting in increased professional services, building costs and repairs and maintenance expenses. 4. Engineering is trending to be slightly over budget by ($25K). The variance is primarily the result of under budgeting wages and fleet costs. -5- 5. Fiscal and other charges are projecting to be under budget by $702K. The City secured unexpected lower interest rates and debenture costs resulting in a savings of $254K. The 2016 short term interest expense paid to the General Fund is approximately $350K less than budget due to the Utility seeing positive cash flow from its collection efforts and funding received for the Safe Clean Drinking Water project. There was also an unexpected recovery of accounts that were considered bad debt resulting in a favorable adjustment of $115K. SERVICEAND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas Attachments: Appendix 1 Appendix 2 ■■■ LIIIIIIIIIIIIIIIIII 11111111111 ■I11 ■ ■� ■��... ❑®®❑71®❑❑❑ MEET] 11011011 ❑❑❑❑- 1111❑ ❑ E101111 ME 11101111111 ❑®m ❑❑❑ ❑ ❑❑❑18E®❑RE � ❑) ❑❑EIRE❑❑® 71❑❑ , 11®71=❑❑RE❑} ®❑❑FIFFI❑l ❑ ®❑ 7171 ED ❑ Ell" ❑-1171❑ ❑❑mV ❑o 4 ❑❑ El E214 4 ❑1REQ ❑o 4 ❑❑ ❑®❑m❑®®❑® RE ❑- ®0 ❑❑mV ❑o 4 ❑❑ 4 ®❑❑) EIRE ® ❑ TIRE® ❑q ❑o ) ❑❑ 0 ❑®❑®REq ❑o ) ❑❑ ❑❑q ❑❑m ❑❑m ❑❑EII❑❑❑ ) ❑❑❑❑❑ ❑❑❑q❑❑❑ ❑❑0❑0❑ ❑❑❑❑o❑ ❑®71❑®❑ ❑0®❑0❑ ❑❑EIRE❑❑RE❑❑ ❑❑❑RE❑❑71❑❑ ❑❑❑RE❑❑71❑❑ ❑ ❑❑❑71❑❑ ❑❑71❑❑ ❑❑71❑❑ ❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ ❑ ❑❑❑71❑❑ ❑ ❑ ❑ ❑71❑❑71❑❑ ❑71❑❑71❑❑ ❑RE❑❑71❑❑ 000REoo ❑71❑❑71❑❑ ❑®❑❑7111❑ ❑RE❑❑71❑❑ 07100 ❑71❑❑71❑❑ ❑®❑❑7111❑ ❑RE❑❑71❑❑ ❑❑❑71❑❑ ❑RE❑❑RE❑❑ ❑RE❑❑RE❑❑ ❑RE❑❑RE❑❑ 57m71❑oG ❑❑RE❑❑ ❑❑RE❑❑ ❑RE❑❑ 5❑❑®❑❑6 ❑❑ o) 0 71 ❑ o ❑- 0 ❑ ❑ ❑❑❑RE❑❑®❑❑ ❑❑❑RE❑❑®❑❑ ❑❑❑RE❑❑®❑❑ 000®❑❑ ❑l ❑❑- ❑2]❑❑❑❑ ❑ ®❑ ®® ED ❑ 1111" 0- EIRE❑ ❑❑EIV ❑0 1111 ❑RE❑❑RE❑❑ ❑®1111®❑❑ ❑RE❑❑RE❑❑ 1111❑®❑❑ ❑❑zap4 ❑1EIIQ ❑ocp❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ 1111❑®❑❑ ❑®❑m❑®®❑®REEl- m❑ ❑❑mV ❑o cpEll] O ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ �m71oos 4 ®❑❑) EIRE®❑ 7171® ❑q ❑o ) ❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ ❑❑71❑❑71❑❑ El 7111E] 0 ❑®❑®REq ❑o ) ❑❑ ❑7111❑®❑❑ ❑®❑❑7111❑ 1171❑❑®❑❑ El 7111E] 7 ®❑EHO ❑❑18❑❑ ❑❑RE❑❑RE❑❑ ❑❑RE❑❑RE❑❑ ❑❑RE❑❑RE❑❑ El 7111E] ❑❑ o) 0 711 ❑ ❑- 0270 ❑ ❑ ❑ ❑❑❑RE❑❑®❑❑ ❑❑❑®❑❑®❑❑ ❑❑❑RE❑❑®❑❑ ❑RE❑❑®❑❑ 3 ❑❑❑®®❑❑❑®❑®RE❑IS]❑®❑g [ [ ❑RE❑❑RE❑C ❑RE❑❑RE❑C C ■■■ Appendix 2 Saint John Water 2016 Projected Results Revenues Flat Rate Residential Metered Accounts Fire Protection Storm Sewer Previous Years Surplus Other Total Revenues Expenditures Drinking Water Industrial Water Wastewater Infrastructure Management Other Charges Total Expenditures Saint John Water Surplus (Deficit) 2016 2016 Approved Year End Budget Projection Variance 19,759,000 19,567,694 -191,306 19,213,000 19,356,267 143,267 2,400,000 2,350,000 -50,000 995,000 1,070,000 75,000 1,014,000 1,014,000 0 566,000 623,025 57,025 43,947,000 43,980,986 33,986 9,690,000 9,274,861 415,139 1,634,000 1,743,835 -109,835 10,132,000 10,339,211 -207,211 1,278,000 1,303,361 -25,361 21,213,000 20,511,103 701,897 43,947,000 43,172,371 774,629 ■■■ tsuts,b-l0 tSU15,b"15 COUNCIL REPORT M&C No. 2016-318 Report Date December 07, 2016 Meeting Date December 12, 2016 Service Area Finance and Administrative Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. 6 -Council Reserve Report.docx OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Chair sM $500,000 from the projected surplus of Saint John Water to the Safe Clean Drinking am step toward long term fiscal sustainability. Based on the latest 2016 General Operating Fund year end projections, the City is tracking a surplus of approximately $2.9 Mil of which $2 Mil is recommended to be transferred from the General Operating Fund to the General Operating Reserve Fund in 2016. In 2015, Council authorized the establishment of a Capital Reserve Fund which is used to fund the Safe, Clean Drinking Water project. The 2016 Water and Sewerage Utility Operating Budget includes $2,355,000 contribution to the Capital Reserve Fund. Based on the October year to date results, the Water and Sewerage Utility Operating Fund is anticipating a surplus of approximately $808K. Staff recommends that Council contribute an additional amount of $500K to the Safe, Clean Drinking Water Capital Reserve Fund in 2016. According to the Reserve Fund Regulation issued by the Province of New Brunswick NB Regulation 97-145: 0 A municipality may, by resolution, establish, manage and contribute to a general operating reserve fund for the payment of operating expenses. 0 The amount held in a general operating reserve fund shall not exceed five percent of the total expenditure that was budgeted for the municipality for the previous fiscal year. 0 A municipality may, by resolution, establish, manage and contribute to a service or utility capital reserve fund for the payment of expenses incurred in the provision of the service or utility. 0 Every resolution respecting a contribution made to or a withdrawal from a general operating reserve or a service or utility capital reserve fund in respect of a calendar year shall be made by December 31 of that calendar year and shall specify the dollar amount contributed to the general operating or the service or utility capital reserve fund. Pursuant to the Reserve Fund Regulation, your Finance Committee recommend that Council authorize the establishment of the General Operating Reserve Fund and that $2,000,000 be transferred from the General Operating Fund to the General Operating Reserve Fund and $2,855,000 from the Water & Sewerage Utility Operating Fund to the Safe, Clean, Drinking Water Capital Reserve Fund in 2016. I�:�►�L�1�1�i:73�Y�1��r[�1v N/A &Jr:fArrt CJr��"rCluuMffiJ This -4 - SERVICE AND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Click here to enter text. ATTACHMENTS ■■■ The city of Saint John December 12, 2016 Deputy Mayor and Councillors Subject; Parking Lot Compliance Program Update RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, Common Council: (1) initiate legal proceedings for non-compliance with the Zoning By-law for the following properties: a. 40 Horsfield Street, PID #s 00007880 and 55117915; b. 169-173 Charlotte Street, PID # 00010678; c. 10 Dorchester Street, 0 and 1-11 Coburg Street, 157-161 Union Street, PID #s 00038042, 55058861, 0038232 and 00037267. Sincerely, Don Darling Mayor SAINT JOHN: PO_ P.);; 1971 S'En t Jchn, NG C:an adds Fit.4LI I wm,,v.sAntjohn.ca I C11 1971 Saint John, NA. Gouda I:A4LI ❑❑❑ The City of sahit John December 12, 2015 Deputy Mayor and Councillors Subject: Appointment of Arbitration Board in the matter of Collective Bargaining between the City of Saint John and the International Association of Firefighters (I.A.F.F), Local 771 RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, pursuant to paragraph 55(2) of the Industrial Relations Act, Common Council appoint John McIntyre as the nominee of the City of Saint John in the matter of an Arbitration with respect to the latest round of Collective Bargaining with the International Association of Firefighters (I.A.F.F.), Local 771. Sincerely, Don Darling Mayor MUNT JO NI P.O. Boo41971 amen Jiro, NB Ginarla E2L 4LI I www,saintjohll c l I C.R. 197.1 Saint John, N. -B. C_ in ad a E2L 4H — .� ❑❑❑ 4 , j=sk The City of Saint John December 12, 2016 Deputy Mayor and Councillors Subject: Request from Saint John Non Profit Housing Incorporated to repeal Special By - Law "D" RESOLVED that as recommended by the Committee of the Whole, having met on December 12, 2016, Common Council adopt the following: that consent is hereby provided to Saint John Non Profit Housing Incorporated to repeal Special By -Law "D" enacted on the 27'h day of April, 1993. Sincerely, Don Darling Mayor ,Si.*4T V P.O. fk)x 1971 Saint john, NB Canada E21,41.1 � wmvsainijelzn.� � C.P. "I X71 Saint Jahn N. -B. (��a�� ESL 4E 1 _'❑❑❑ The city of Saint John December 12, 2016 Deputy Mayor and Councillors Subject: Option Saint John Non Profit Housing Wellington Row and Union Street Properties RESOLVED that as recommended by the Committee of the Whole having met on December 12, 2016, Common Council authorize that the grant of an Option to Saint John Non Profit Housing Incorporated, as amended by Council, be further amended as follows: 1. Paragraph 9 in the Option is hereby deleted and the following substituted therefore: 'All adjustments of interest, rents, taxes, rates and insurance premiums shall be made on or before 4:00 p.m. (local time) on the first day of May, 2017 on which date the Purchaser shall be entitled to the possession of the Parcel.' 2. Anew paragraph shall be added to the Option, immediately following paragraph 9, (subsequent paragraphs being renumbered accordingly) as follows: '10. It is understood and agreed that the closing under any agreement arising from this Option, as amended, shall be conditional upon the prior acquisition by the Purchaser of Civic -9 Wellington row) being PID 37770, such acquisition being integral to the development of the entire project.' 3. All other terms and conditions of the Option, and amendments, shall remain in full force and effect. And further, that the Mayor and Common clerk be authorized to execute the aforesaid amendment." Sincerely, Don Darling �p r SAINT JOPI i PO. Box 1971 Saint john, NI; Canadz, EA 4L1 I MVW.%1hntjohn.Ca I C.P. 197.1 Saint John, N. -B. Lina da E2L 4LI ❑❑❑