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2021-09-14 Growth Committee Agenda Packet - Open Session�B City of Saint John Growth Committee - Open Session AGENDA Tuesday, September 14, 2021 12:00 pm 2nd Floor Common Council Chamber, City Hall 1. Call to Order Pages 1.1. Approval of Minutes - August 17, 2021 1 - 3 1.2. Selection of Vice Chair of Growth Committee 1.3. Growing in Saint John Series - Mohamed Aloon and Jeff Murray 1.4. Saint John Affordable Housing Plan (Verbal Update) 1.5. 1 Chose To - Marketing Campaign 4 - 14 1.6. Saint John City Market Strategic Plan - Launch 15 - 32 1.7. Immigration Strategy Update 33 - 40 1.8. Ethnocultural Small Grant Pilot Program 41 - 48 1.9. Development Update (Verbal) Growth Committee Meeting Open Session August 17, 2021 MINUTES- OPEN SESSION GROWTH COMMITTEE MEETING AUGUST 17, 2021 AT 1:45 P.M. 2nd FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor Donna Noade Reardon Councillor Joanna Killen Councillor Brent Harris Councillor Gerry Lowe Absent: Deputy Mayor John MacKenzie Also Present: City Manager J. Collin Commissioner Growth and Community Services J. Hamilton Director Growth and Community Planning P. Ouellette Growth Manager D. Dobbelsteyn Deputy Commissioner Administrative Services I. Fogan Customer Service Manager C. Smith Deputy Building Inspector P. Bentley Strategic Advisor to Mayor B. Dryer Councillor P. Radwan Communications Officer N. Logan Administrative Officer R. Evans Administrative Assistant K. Tibbits 1. Meeting Called to Order Councillor Killen called the Growth Committee open session meeting to order 1.1 ADDroval of Minutes —Julv21.2021 Moved by Mayor Reardon, seconded by Councillor Harris: RESOLVED that the minutes of July 21, 2021, be approved MOTION CARRIED. 1.2 Growine in Saint John Series —Jordan Owens "A Tribe called Owens" The Growing in Saint John series shares success stories in the city and provides an opportunity to profile local businesses, leaders, newcomers, investors, and entrepreneurs. Mr. Cutler introduced Jordan Owens, noting that Mr. Owens was enticed to New Brunswick and specifically Saint John by an affordable housing market, more space and beautiful scenery. The Owens family has been documenting their journey from Toronto to Saint John on various social media platforms, most notably their YouTube channel which has been noticed by many larger media platforms. Moved by Mayor Reardon, seconded by Councillor Harris Growth Committee Meeting Open Session August 17, 2021 RESOLVED that the presentation from Jordan Owens, "A Tribe called Owens" be received for information. MOTION CARRIED 1.3 Strategic Real Estate Capital Reserve Fund — Polic Mr. Dobbelsteyn reviewed the submitted report stating that as part of the consolidation of the City's economic development agencies into Envision Saint John, the assets of Develop Saint John were returned to the city through the wind down process. $1,625,899 of assets were transferred into the new Strategic Real Estate Capital Reserve Fund. A policy has been developed with respect to how money in this fund can be used. This fund will be used to drive catalytic real estate growth opportunities in tax base, employment, or population growth, or to enhance quality of life in a way that will likely trigger further growth. All projects must include a business case to justify the City's investment in the project. Moved by Mayor Reardon, seconded by Councillor Harris: RESOLVED that as recommended by the City Manager in the submitted report entitled Strategic Real Estate Capital Reserve Fund, the Growth Committee recommends that Finance Committee endorse, and Common Council approve, the Strategic Real Estate Capital Reserve Fund Policy which will establish the governance for the Strategic Real Estate Capital Reserve Fund that was created by Council on May 17, 2021. 1.4 Terms of Reference: Growth Committee Moved by Mayor Reardon, seconded by Councillor Lowe: RESOLVED that as recommended by the City Manager in the submitted report entitled Terms of Reference — Growth Committee, the Growth Committee recommends to Common Council the approval of the Growth Committee -Terms of Reference dated August 17, 2021. MOTION CARRIED 1.5 Saint John Affordable Housing Plan Launch Mr. Ouellette stated that a community affordable housing action plan is being launched to address challenges in accessing affordable housing in the community. Affordable housing has historically been recognized as falling under federal and provincial jurisdiction. In the past, the City relied upon the non-profit sector and the programs provided by the federal and provincial governments. Mr. Ouellette introduced the Action Team consisting of representatives from the Saint John Land Bank, Canada Mortgage and Housing Corporation, Saint John Community Loan Fund, Housing Alternatives, SaintJohn Non -Profit Housing, Social Development Province of New Brunswick ("NB Housing"), Envision Saint John, and the Human Development Council. Mr. O'Hearn reviewed the submitted presentation entitled, "Saint John Affordable Housing Action Plan." Moved by Councillor Harris, seconded by Councillor Lowe: RESOLVED that the Growth Committee endorse the Saint John Affordable Housing Action Plan project plan; and that the presentation be received for information. MOTION CARRIED. (Mayor Reardon withdrew from the meeting) Growth Committee Meeting Open Session August 17, 2021 1.6 2022 General Fund Capital Budget — Quality of Life Mr. Ouellette stated that the federal government will provide the City a one-time payment from the Gas Tax Fund of approximately $4.6M. Including this additional one-time gas tax funding, staff is proposing approximately $6M be included in the upcoming draft 2022 General Capital budget to be allocated to quality -of -life investments. Mr. Ouellette and Mr. Lavigne reviewed the submitted report entitled "City of Saint John 2022 Gas Tax Funds — Quality of Life Investments" including an overview of the capital projects that are being proposed as part of this one-time funding. Moved by Councillor Harris, seconded by Councillor Lowe: RESOLVED that the presentation entitled City of Saint John 2022 Gas Tax Funds — Quality of Life Investments, be received for information. MOTION CARRIED. 1.7 Development Activitv Update (Verbal Ms. Bentley stated that a new Development Activity Infographic is being launched titled "Growth at a Glance." It will highlight development statistics for each month and other data points and relevant statistics presented in a visual format. It will be shared to the community through forums such as Facebook, Twitter, and the City's website, to share and celebrate growth in the city. Moved by Councillor Harris, seconded by Councillor Lowe: RESOLVED that the Development Activity verbal update be received for information. MOTION CARRIED. Adjournment Moved by Councillor Lowe, seconded by Councillor Harris: RESOLVED that the open session meeting of the Growth Committee be adjourned. MOTION CARRIED. 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O ` A- cc CD i ° 6r O N r—I O O O F4 `1 bn � U O ate1 V) C: Lu U U N ® i .� 0N Ir- 4-1 4-1 E E 0 u 0 (D a T W -j L / X W z N � O N N E � L E t�10 4-1U •� E L LU N U U U LL U = a-+ � Q:� c E N 'U 0 U Ou 0 c 0 c a E E 0 U N DC ���t/9— °. °� N o°buy ' " .� t ( ] &p d° BWh9o� '. J � f� II a)^ L W ^�` 0 W M _ Ua� �Va) �.a n U �U� � m �o� �0-� ��C� m� N U � E U a) � cn (6 O 0 '�+- N o2 UQa)E,� a)U mCnU o N —fP \ 0 City Market Strategic Plan Steering Committee Terms of Reference 1. Purpose 1.1. The City of Saint John is establishing a steering committee for the 2022 City Market Strategic Planning process. The Steering Committee will have general oversight of the development of the bold and new 10-year Strategic Plan for the Saint John City Market. They will be tasked with submitting a completed plan to Growth Committee for their endorsement and recommendation to Common Council. It is anticipated that this plan will establish the vision, mission, goals, and objectives for the City Market for the next 10 years, along with a corresponding Action Strategy and relevant key performance indicators. 2. Mandate The City Market Strategic Plan Steering Committee [The Committee] is responsible for the following: 2.1. Recommending a vision, mandate, goals, and objectives for the Strategic Plan for the City Market for the next 10 years to Growth Committee and Common Council. 2.2. Exploring the issues and opportunities regarding the City Market and recommending key performance indicators and a corresponding action strategy for the Strategic Plan. 2.3. Reviewing and advising on any analytical work that is required to support the Strategic Plan. 2.4. Actively participating in stakeholder engagement and using the insights gleaned to make decisions. 2.5. Consolidating the broad interests of various stakeholders and supporting decision -making for the benefit of the broader community, the future prosperity and impact of the City Market. 2.6. Acting as ambassadors for the project within the community and their own networks. 3. Guiding Principles for the process The City Market is: 3.1. A Place of Passion: The planning process should be intensely consultative; the vibrant perspectives of the local public, vendors, & visitors must be included throughout the process. 3.2. A Place of Prosperity: The City Market is the heart of uptown Saint John. It is pivotal to the Growth of the City, and a cornerstone of our arts and cultural landscape. Wee n � r�P M AS'¢4 3.3. A Place of Business: The City Market is a thriving place of business for dozens of entrepreneurs and small businesses who rely on the Market for their livelihood. 3.4. A Place of Excellence: The City Market should be run with service excellence and operate under fair and sound business and financial practices all while minimizing the financial burden to taxpayers. 3.5. A Place of History: The City Market was established by the City's Charter in 1785, survived the Great Fire of 1877, remains the oldest continuing market in Canada, and is a national historic site. 3.6. A Place of Gathering: The Market is one of the most visited places in New Brunswick and must attract both locals and visitors. 4. Membership Voting Members 4.1. Unless otherwise appointed, members are appointed by Nominating Committee according to the following unranked skills matrix: Member of Council; Resident of Uptown; Non -Uptown Resident; Regular Customer of the City Market; Marketing; Business; Entrepreneurship; Facility management; Legal experience; Historical knowledge of the City Market; City Market Vendor; Financial acumen; Tourism sector; planning; economic development Voting Member Composition 4.1.1. Member of Saint John Common Council —Appointed by Nominating Committee 4.1.2. Member of Saint John Common Council —Appointed by Nominating Committee 4.1.3. At Large Member of Public — Appointed by Nominating Committee 4.1.4. At Large Member of Public 4.1.5. At Large Member of Public 4.1.6. At Large Member of Public 4.1.7. Representative 4.1.8. Representative 4.1.9. Representative 4.1.10. Representative Terms of Membership — Appointed by Nominating Committee — Appointed by Nominating Committee — Appointed by Nominating Committee — Appointed by Envision Saint John — Appointed by Uptown Saint John — Appointed by City Market Tenants Association — Appointed by City Market Tenants Association 4.2. Members shall participate without renumeration. 4.3. Members are appointed for an 18-month term, or until the strategic plan is adopted by Common Council, whichever comes sooner. 4.4. Voting members are not expected to be subject matter experts and will not be expected to conduct detailed personal research on markets, or the operations of the City Market. /!", - City Market Strategic Plan — Steering Committee Terms of Reference PAGE 2 SAINT JOHN 30 n � ray M NVL 4.5. If a member is disorderly, persistently combative, or acts in a manner that would objectively reflect poorly on the City of Saint John, the member may be removed with a majority vote of members present or by resolution of Common Council. Committee Chair and Vice Chair 4.6. Common Council will appoint a voting member as Chair of the steering committee. 4.7. The role of the Chair is to conduct steering committee meetings and encourage the active participation of all committee members. 4.8. The Chair speaks on behalf of the committee when sharing recommendations or updates from the steering committee with Growth Committee and Common Council, but in no other circumstances. 4.9. The Committee shall elect from its members a vice -chair, who will have the responsibilities of the chair if there are absent. Non -Voting Staff Members [Oversight Team] 4.10. The Following city staff are assigned as the Project Oversight Team: 4.10.1. Growth Manager, Project Manager 4.10.2. Director, Growth and Community Planning, Project Sponsor 4.10.3. Contracts Manager, Project Advisor 4.10.4. City Market Manager, Project Advisor 4.11. While not having a vote, the Oversight Team will fully participate in meetings as members of the steering committee. 4.12. The Oversight Team is responsible for managing the overall project and ensuring that milestones and deliverables are realized in accordance with the project schedule. 4.13. The Project Manger will be actively involved throughout the project and will oversee all project work and internal and external communications. They are responsible for drafting the components of strategic plan under the direction of the steering committee. The Project manager will coordinate all resources and consultants that are required to achieve project completion. 4.14. The Project Sponsor will be responsible for championing the strategic plan at a corporate level in the City of Saint John and securing any project resources that may be needed. 4.15. Project Advisors are subject matter experts on the City Market and will provide project work and regular advice as needed. 4.16. The Oversight Team will be tasked with presenting staff recommendations to the committee, Growth Committee and ultimately Common Council regarding the Strategic Plan. /!"' - City Market Strategic Plan — Steering Committee Terms of Reference PAGE 3 SAINT JOHN 31 n � r�P M NVL 5. Meetings & Decision Making 5.1. Voting members will attend all meetings of the steering committee unless otherwise excused by the chair. 5.2. If a voting member misses two steering committee meetings in a row or more than three in total they will automatically be removed from the committee. 5.3. Quorum is two thirds of voting members present including the chair or vice chair, and one member of the oversight team. 5.4. The Committee shall strive to reach consensus where possible, however if consensus cannot be reached, a simple majority of present voting members will suffice to pass resolutions. 5.5. It is anticipated that the project will begin in October 2021 and conclude in October 2022. The Committee will meet a minimum of 8 times over that period. 5.6. Meetings will be scheduled by the Project Manager, and additional meetings may also be called as needed by the Project Manager, by the chair, or by resolution of Committee. 5.7. The Steering Committee may appoint subcommittees from among its members to review or evaluate specific issues and opportunities. 5.8. The Project Manager will schedule other staff or other external participants to join specific meetings to provide advice, or information to the Committee as needed. 5.9. The Committee may invite external participants to address the committee. This will be by resolution of the Committee and facilitated by the Project Manager where feasible. 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