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2021-08-17 Growth Committee Agenda Packet - Open Session�B City of Saint John Growth Committee - Open Session AGENDA Tuesday, August 17, 2021 11:45 am 2nd Floor Common Council Chamber, City Hall 1. Call to Order Pages 1.1. Approval of Minutes - July 21, 2021 1 - 3 1.2. Growing in Saint John Series - Jordan Owens (Verbal Update) 1.3. Strategic Real Estate Capital Reserve Fund - Policy 4 - 11 1.4. Terms of Reference: Growth Committee 12 - 16 1.5. Saint John Affordable Housing Plan Launch 17 - 32 1.6. 2022 General Fund Capital Budget - Quality of Life 33 - 49 1.7. Development Update (Verbal Update) 50 - 50 Growth Committee Meeting Open Session July 21, 2021 MINUTES- OPEN SESSION GROWTH COMMITTEE MEETING JULY 21, 2021 AT 12:15 P.M. 2nd FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor Joanna Killen Councillor Brent Harris Councillor Gerry Lowe Also Present: City Manager J. Collin Commissioner Growth and Community Services J. Hamilton Director Growth and Community Planning P. Ouellette Director Permitting and Development A. Poffenroth Growth Manager D. Dobbelsteyn Deputy Commissioner Administrative Services I. Fogan Communications Officer N. Logan Administrative Assistant K. Tibbits Administrative Officer R. Evans 1. Meeting Called to Order Councillor Killen called the Growth Committee open session meeting to order 1.1 ADDroval of Minutes — April 27. 2021 Moved by Mayor Reardon, seconded by Deputy Mayor MacKenzie RESOLVED that the minutes of April 27, 2021, be approved. MOTION CARRIED. 1.2 Growine in Saint John Series — Kamran Mohammed — CAM Institute The Growing in Saint John series shares success stories in the city and provides an opportunity to profile local businesses, leaders, newcomers, investors, and entrepreneurs. Mr. Cutler introduced Kamran Mohammed co-owner of the CAM Institute who described their educational system which specializes in Communication and Industrial Design. The CAM Institute has attracted instructors from all over the world to teach their specialized knowledge. Moved by Mayor Reardon, seconded by Councillor Harris: RESOLVED that the presentation from Kamran Mohammed of the CAM Institute be received for information. MOTION CARRIED Growth Committee Meeting Open Session July 21, 2021 1.3 Growth Committee Orientation Ms. Hamilton and Mr. Ouellette reviewed the submitted presentation entitled, "Growth Committee Orientation". The Growth Committee provides direction to Common Council on growth related initiatives and growth outcomes. Key outcomes relate to Population Growth, Employment Growth and Tax Base Growth. Staff discussed the role of the Growth Committee and reviewed the 2021 work plan and the objectives for 2022 and beyond. Moved by Deputy Mayor MacKenzie, seconded by Councillor Lowe: RESOLVED that the Growth Committee Orientation presentation be received for information. MOTION CARRIED (Mayor Noade Reardon withdrew from the meeting) 1.4 Growth Committee Members Expectations Members of the Growth Committee were asked to comment individually on their expectations including the key reasons for getting involved in the Growth Committee and any additional information they sought as part of the orientation. 1.4.1 What were the key reasons you wanted to become involved in the Growth Committee? Comments included: • A desire to become more involved as community advocates. The city is experiencing new initiatives, new organizations, and more energy with support and buy -in from its citizens. Want to build on this momentum and support the mandate of the Growth Committee. • Growing the City is of paramount importance. A desire to interact with developers to discuss potential and future developments. An interest in growing Saint John, growing the tax base and providing better services for an increasing population base. • A desire to work with and support developers in the community. • Strive to repair dilapidated buildings when possible but prepared to support demolition of dangerous buildings and ones that cannot be repaired. • A desire to grow the city in a way that is inclusive of all, to influence growth, and make the city a community where people want to be. • To be champions and supportive of growth in the city. 1.4.2 What additional presentations, information or discussions would you like as part of your orientation into Growth Committee? Comments included: • Positive change has occurred within the Growth Committee with greater data and explanatory information being provided. • Project wrap-up - ask a developer to brief the committee upon completion of a project in terms of what the City is doing well and where improvements in processes could be made. • Briefing on the Local Governance Act (s.137) - discussion on the opportunity to pass the cost of repairing a building and transferring the cost onto the next developer. • Briefing on development cost charges — discussion on passing on development cost charges to developers for new developments and removing the burden from the taxpayer. • Briefing on the development of a stronger recruitment process for the City's agencies, boards, and commissions to mobilize the community. • Include the voice of the customer in the "Growing in Saint John" series; hear from the community on such things as customer service and growth initiatives. 06 Growth Committee Meeting Open Session July 21, 2021 Moved by Deputy Mayor MacKenzie, seconded by Councillor Lowe: RESOLVED that the verbal discussion "Growth Committee Members Expectations", be received for information. MOTION CARRIED. 1.5 2022 Capital Expenditures: Quality of Life (Verbal) Mr. Collin stated that the Gas Tax funding the city receives from the Federal Government will double from approximately $4M to $8M in 2021 to be used for the construction, renewal, or material enhancement of infrastructure within communities. There is approximately $4M unaccounted for within the City's capital program that could be used for capital funding for quality of life and community initiatives. A recommendation will be made to the Finance Committee to amend the Asset Management Policy to include quality of life initiatives and a recommendation on specific selection criteria for $4M to $6M that will be available between the Gas Tax Fund and a modest amount from the normal capital program. Quality of Life initiatives include improvements to parks and recreational facilities, improvement to green spaces, beautification, and active transportation. Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that the verbal update 2022 Capital Expenditures: Quality of Life, be received for information. MOTION CARRIED. 1.6 Development Activity Update (Verbal) Ms. Poffenroth provided an update on development activity within the city. It has been a strong construction season to date specifically as it relates to the creation of residential units. At the end of June, 182 units were created which is 2 % times greaterthan the average over the past 10 years. Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the Development Activity Update be received for information. MOTION CARRIED. Adjournment Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the open session meeting of the Growth Committee be adjourned. MOTION CARRIED. The open session meeting of the Growth Committee held on July 21, 2021, was adjourned at 1:45 p.m. GROWTH COMMITTEE REPORT Report Date August 12, 2021 Meeting Date August 17, 2021 Service Area Growth and Community Services Chair Killen and Members of the Growth Committee SUBJECT. Strategic Real Estate Capital Reserve Fund OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager David DobbelsteynI Jacqueline Hamilton John Collin Craig Lavigne Phil Ouellette RECOMMENDATION Growth Committee recommends that Finance Committee endorse, and Common Council approve the Strategic Real Estate Capital Reserve Fund Policy which will establish the governance for the Strategic Real Estate Capital Reserve Fund that was created by Council on May 17, 2021 EXECUTIVE SUMMARY As part of the consolidation of the City's economic development agencies into Envision Saint John, the assets of Develop Saint John were returned to the City as part of their wind down. Common Council transferred $1,625,899 in netfinancial assetsthat were returned to the City to a new Strategic Real Estate Capital Reserve Fund. Council directed staff to return with a policy on when, and how this specific fund may be accessed, and what it may or may not be used for. This new draft policy is attached to this report. CI -2- REPORT In 2020, Council gave direction to Develop Saint John to officially wind down as a corporation. This direction was to facilitate a new regional direction in Economic Development though the creation of Envision Saint John: The Regional Growth Agency. As Develop Saint John was controlled by the City of Saint John, on its wind down on December 31, 2020, all its assets were returned to the City, which would have been primarily derived from past revenues from Saint John Industrial Parks. Just prior to its wind down, the City asked the Board of Directors of Develop Saint John to provide the City with the budget of the work that would be required to continue the support Develop Saint John had been offering to the catalytic projects they were helping facilitate, specifically: Fundy Quay, the Central Peninsula Community Hub & Learning Commons, and the Ashburn Interchange. In order to support the continued progress on these catalytic projects, as well as support future strategic real estate opportunities, Council created the Strategic Real Estate Capital Reserve Fund and the net financial assets returned by Develop Saint John were transferred to this Fund. At Council's direction, staff have drafted an accompanying policy for this Fund. The policy provides a framework to allow the fund to enable growth for the City through strategic investments in catalytic real estate opportunities. This fund will be used to drive catalytic real estate growth opportunities in tax base, employment, or population growth, or enhance quality of life in a way that will likely trigger further growth. All projects must include a business case that would justify the City's investment in the project, and these will be reviewed by staff and evaluated by Growth Committee. Any projects worth pursuing will be recommended to Common Council for their approval. The new policy gives new resources to the Growth Committee to drive the City's growth agenda and provides a solid framework for Common Council to approve new and catalytic strategic real estate opportunities for the City. This fund is above and beyond the Growth Reserve Fund, which has as its primary focus economic and community recovery from the public health pandemic. 61 -3- PREVIOUS RESOLUTION Council Resolution - May 17t", 2021 Be It Resolved that the Common Council create a Strategic Real Estate Capital Reserve Fund, and that this fund is established from $1,625,899 in received from Develop Saint John as part of its wind down on December 31, 2021. Further Be It Resolved that this fund be restricted for strategic real estate development opportunities in the City of Saint John, and that the City Manager be directed to return to Council with a policy on the parameters for spending from this fund. STRATEGIC ALIGNMENT Growth and Prosperity "Saint John is recognized by residents and businesses as a positive and supportive city. We grow in a smart way and attract talent, innovation and opportunities so all people can thrive." Fiscally Responsible "Develop long-term sustainable financial plans and budgets that align capital investment and fiscal capacity with service objectives." SERVICEAND FINANCIAL OUTCOMES The City received $1,625,899 in net financial assets from the wind down of Develop Saint John. These were transferred to a new Strategic Real Estate Capital Reserve Fund from the assets received from Develop Saint John. This new policy guides the use for this fund. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report has been drafted in consultation with Growth and Community Services, Strategic Services, the City Manager's Office, and the General Counsel's Office. Staff also consulted with Envision Saint John. ATTACHMENTS Strategic Real Estate Capital Reserve Fund Policy C.1 Table of Contents 1. POLICY STATEMENT.......................................................................................................................... 2 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND.......................................................... 2 3. BUSINESS CASE.................................................................................................................................3 4. RESPONSIBILITIES.............................................................................................................................4 5. FUNDING THE RESERVE....................................................................................................................5 r� City of Saint John Strategic Real Estate Capital Reserve SAINT JOHN 1. POLICY STATEMENT 1.1. This policy outlines the standards and guidelines that govern the management, accounting, and evaluation criteria of the Strategic Real Estate Capital Reserve Fund ("the Fund") as established by Common Council on May 17t", 2021. 1.2. The Strategic Real Estate Capital Reserve is subject to compliance with FAS-003 Operating and Capital Budget Policy as well as FAS-005 Capital Budget Policy. 1.3. The City of Saint John ("the City") established the Fund from the net financial assets that were returned to the City as part of the of the wind-up of Develop Saint John. 1.4. The Fund is to be exclusively used to support strategic real estate development Projects ("Projects") in Saint John. 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND 2.1. All Projects must take place in the Saint John City Limits ("Saint John") 2.2. All Projects must be catalytic in nature and give strong evidence that the completion of the Project will lead to increased tax base, employment, or population growth, or considerably increase the quality of life in Saint John ("Growth"). 2.3. The Fund may be used for the acquisition and purchase of land or real estate, provided the City or its controlled entities retain ownership. 2.4. No more than $400,000 should be designated from the Fund for any specific Project, including sub -Projects, however Council may approve a larger amount based on the strength of a business case. 2.5. All Projects must align with PlanSJ. 2.6. Projects must demonstrate how they adhere to one or more of the City's long-term Growth plans or strategies. 2.7. Project proposals must be submitted at least 60 days prior to the Project start date. 2 E:3 City of Saint John Strategic Real Estate Capital Reserve SAINT JOHN 2.8. Project expenses incurred prior to obtaining Project approval by Common Council are ineligible for reimbursement, unless specifically authorized by Common Council. 2.9. All Projects must demonstrate how they will recognize the City's financial contributions. 2.10. Legal fees are eligible costs but only if managed by the City or a controlled entity. 2.11. Procurement for Projects must align with the procurement policy of the City. 2.12. The Fund may not be used for capital renewal or the purchase of vehicles. 2.13. All Projects must be substantiated by a Business Case ("Business Case") 3. BUSINESS CASE A Business Case must: 3.1.1. Clearly outline the opportunity for the City and address how the Project will lead to Growth; 3.1.2. Demonstrate good return on investment for the City and include a reasonable Economic Impact Analysis; 3.1.3. Include a detailed budget with timelines for each expenditure; 3.1.4. List roles and responsibilities associated with Project governance; 3.1.5. List confirmed and unconfirmed funding contributions to the Project; 3.1.6. Outline risks and liabilities associated with the Project; 3.1.7. Outline all in -kind and expenditures expected of the City, for both the up -front costs of the Project as well as future maintenance; 3 City of Saint John Strategic Real Estate Capital Reserve SAINT J©HN 4. RESPONSIBILITIES 4.1. Common Council: 4.1.1. Has oversight of this policy 4.1.2. Has sole authority to approve expenditures from the Fund. 4.2. Finance Committee 4.2.1. Is responsible for approving the Capital Budget. 4.3. Growth Committee: 4.3.1. Is responsible for evaluating all Projects. 4.3.2. Growth Committee may: 4.3.2.1. Recommend a Project to Common Council for its approval; 4.3.2.2. Reject a Project proposal outright; 4.3.2.3. Request that the Applicant make changes to the proposal; 4.3.2.4. Require an Applicant return to Growth Committee with a Project evaluation at the completion of the Project; 4.4. The City Manager: 4.4.1. Shall ensure compliance with the principles and requirements contained in this policy. 4.5. The Commissioner of Growth and Community Services: 4.5.1. Is responsible for assembling a cross -corporate staff team to carefully review all Projects and accompanying business cases and provide advice and updates to Growth Committee and Council on Projects. 4.6. The Commissioner of Finance: 4.6.1. Will develop and update this policy as necessary and present changes to Council; 4.6.2. Will perform the transfers to and from this reserve as authorized by Council; 59 ito] City of Saint John Strategic Real Estate Capital Reserve SAINT J©HN 5. FUNDING THE RESERVE 5.1. The Fund is established from $1,625,899 in net financial assets returned to the City as part of the Wind -Down of Develop Saint John. 5.2. The City may elect to top -up the Fund as part of the annual budget process for the City upon the recommendation of Finance Committee and approval of Common Council. 5.3. The City may designate the proceeds of the sale of City owned assets, particularly land, to be placed in the Fund. 5 11 GROWTH COMMITTEE REPORT Report Date August 11, 2021 Meeting Date August 17, 2021 Service Area Growth and Community Services Chair Killen and Members of the Growth Committee SUBJECT: Terms of Reference — Growth Committee OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager David Dobbelsteyn Jacqueline Hamilton John Collin RECOMMENDATION Growth Committee recommends to Common Council the approval of the Growth Committee - Terms of Reference dated August 17t" 2021. EXECUTIVE SUMMARY This is a housekeeping update to the terms of reference for the Growth Committee. Changes include: 1. Membership of Growth Committee is changed from 6 Members to 5; 2. Quorum is now set at 51% of members; 3. Updating legislative references; 4. Updated the list of ABCs that advise, make presentations, or submissions to Growth Committee to reflect in particular the merger of the City's economic development agencies and internal restructuring; 5. Referenced staff support of Directors of Growth and Community Services PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT Growth and Prosperity 12 -2- "Saint John is recognized by residents and businesses as a positive and supportive city. We grow in a smart way and attract talent, innovation and opportunities so all people can thrive." SERVICEAND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report has been drafted in consultation with the office of the City Clerk ATTACHMENTS Growth Committee —Terms of Reference 13 City of Saint John Growth Standing Committee Terms of Reference 1. MANDATE 1) The purpose of the Growth Standing Committee is to strategically support Saint John Common Council through recommendations on the social, economic and sustainable growth of Saint John and to ensure the City is positioned as a community of choice. 2) The Primary responsibilities for the Growth Committee include: a) Ensure that the City of Saint John's pursuit of growth upholds the highest level of evidence -based decision -making and complements objectives established by long- term strategic plans, including the City's municipal development plan (P1anSJ) and related transportation plans, recreation plans, neighborhood plans, etc; b) Ensure that the City of Saint John efficiently and effectively supports the community and the development industry in the pursuit of growth opportunities through the City's One Stop Development Shop program; c) Establish clear objectives, deliverables and recommendations to Common Council associated with the City of Saint John's annual operational and capital investment into economic development; and d) Support on ongoing identification, evaluation and implementation of new or expanded growth revenue generation opportunities for the City Saint John. 2. MEMBERSHIP 1) The Growth Committee shall consist of a total of 5 voting members of Council; 2) The Chair of the Committee is selected by the City of Saint John's Nominating Committee, and the Vice Chair shall be selected by the Committee; 3) Committee members are appointed for a four-year term to the Committee; 4) Where a member of the Growth Committee fails to attend three consecutive meetings of the Committee without approval of the Committee, the member can be struck from the Committee membership and replaced by an appointment of Council; 5) In the event that any member ceases to be a member of the Growth Standing Committee before the expiration of their term, Council may appoint another person to be a member for the un-expired portion of the term; Growth Committee - Terms of Reference - Aug 17, 2021 14 6) In all other respects, the rules of procedure for the Committee shall be governed by the City's Council Procedures Bylaw insofar as it may be applicable; a) All decisions of the Committee shall be in the form of resolutions duly passed by a majority of its members present. The Committee shall strive to reach consensus on issues, and shall forward recommendations in the form of Growth Standing Committee resolutions to the Council; 7) The Chairperson will act as a liaison between the Committee and Common Council; 8) Envision Saint John is expected to support the Growth Standing Committee in fulfilling its mandate through periodic submissions and presentations; 9) The following Committees of Council will be advisory to the Growth Standing Committee as it relates to strategic policy or new program initiatives: a) Planning Advisory Committee; b) Heritage Development Board; c) Saint John Community Arts Board; d) Saint John Substandard Property Appeals Committee; and e) Trade and Convention Oversight Committee; 10) The Committees referenced in section 9 will report directly to Council on matters pursuant to the applicable legislation in the Community Planning Act or Heritage Conservation Act; 11) The Growth Committee may invite other agencies or special guests to provide updates on strategic programs and activities related to growth including but not limited to: a) Saint John Regional Chamber; b) Uptown Saint John; c) Saint John Port Authority; and, d) others as identified by the Committee. 12) MEETINGS 1) The Growth Committee shall meet monthly and/or as required at the call of the Committee Chair; 2) Growth Committee meetings will be open to the public in accordance with the requirements of Section 68 of the Local Governance Act. The public may be excluded only in the circumstances identified therein; 3) Meetings shall be no more than three hours in duration and can be extended at the discretion of the Committee; 4) Committee recommendations shall be presented to Common Council for consideration and ratification; Growth Committee - Terms of Reference - Aug 17, 2021 15 5) Quorum for any meeting will be at least fifty one (51) percent of the number of members of the Committee; 6) Growth Committee meetings shall be directly supported by the Commissioner and/or Directors of Growth and Community Services or their designates; 7) The City Manager or designate may attend all meetings of the Growth Committee; 8) The Committee will be provided with secretarial support by the City Clerk's Office; 9) Any Committee Member with a conflict of interest associated with matters before the Growth Committee shall identify the conflict to the Committee and remove themselves for the portion of the meeting associated with the conflict. 4. ADMINISTRATIVE POWER AND DUTIES 1) The Committee shall provide leadership and oversight to growth related activities. As a consequence of performing that work the Committee will provide advice and report in writing to Council and/or provide written policy recommendations to Council with respect to: a) Annual reporting on the City's growth performance as well as the short-term and long- term forecasting of growth within the City of Saint John; b) Articulation of priority areas for growth, corresponding strategies, targets, deliverables, annual operating and capital investment into economic development and growth related activities, and if necessary, provide specific directives to associated agencies, boards and/or commissions; c) Priority implementation initiatives for the City's growth strategies including the Municipal Plan, P1anSJ and the neighbourhood planning program, and delivery of strategic plans and programs;. d) Outcomes derived from analysis completed by the Growth Committee, including but not limited to: task forces, studies, working groups, external reviews, investigations, audits, public consultations, surveys; and, e) Ongoing identification of opportunities and obstacles in the pursuit of growth, and corresponding strategies to respond. 2) REPORTING 1) The City Clerk will ensure that as soon as practicable after each meeting, minutes of that meeting including the names and titles of all persons present and a record of all decisions reached, are prepared and distributed to all Members; 2) The Committee Chair shall report to Common Council at least annually on the activities of the Committee and a copy of the minutes of each meeting of the Committee will be made available to members of Common Council. 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C: O ate-+ C -0 C O vi O bA i Q N C: bA V) fa C •U mC Ln +, E °' O ca O _� �vi O - U � U O 0 U V) O � � N V � a) � _0 V) O _ O U N Q c Q ateC: N N N •� U m E DC DC ca Q w = u Ln _4mJa.., a.., a.., N —0 O >— +J aU, �' O cn cn O �fu O _0 a) a) }' }' aA — o O ca O 0a oU a) a) N = -0 O Q_0 - ' � ~O� �O � O }' O >- a� }, �U N n�U a w O ca p t- O+ o 4mJ U a--' ^ O }, > E N� " �z E o �'� U� O +, + , ca � � � 0 ago — ° z -0 a � � a• � X Ln + .� " Ln a � U �>- N ��'��� cccao>" _0 LPL Q Ln 'N = m .� U m G N .� L/ M u u u _p _0 N N v' C: `- >; -0 c: -0 Q j O N !E•ca O ca N " — • N ate-+ � m i 'N 4A Q Q N N O ca � •C�0 � ca N E O O •� >• • i O ateJ i O Q N +•+ 4-1U O fa O O N O O O� L n� V U Q O O m M 40. vi N U •N 0-0 Cf Ub N >-0-0 N N E E a u W n W c O W I � N V>J � Q`� O � O .N ~ �'� N 'i i (% M aN., LLn ' N O N O a) M au N O > C ca > a� O% >. ca E a--+ O O '� O cn a� +•+ N LA v n Ln w -CL O � . i J +� ca O }' •� +•+ O M LA'E a--+ _ 0 m U Mc i N •� w ca O W • — +•+ +, � '� '� 'O � � � N > ca � � •N ca � ca N Q N Q V) iN u W W W buo CL • 0 Vf (/) LL X L V0 CL O a U bA U U b.0 'O 'O A u N ate-+ O U w u • a u Building permits received 437 (5-year average same period: 457) 429 436 415 437 1ULY 2016 2017 zul8 ZU19 zuzu zult- Value of construction$432 moillsion projects (5-year average same period: $78.8 million) Number of residential units created 184 (5-year average same period: 92) Upcoming 13 projects with over 500 new units planned. 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