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2021-09-28 Finance Committee Agenda Packet - Open Session�B City of Saint John Finance Committee - Open Session AGENDA Tuesday, September 28, 2021 5:30 pm 2nd Floor Common Council Chamber, City Hall 1. Call to Order Pages 2. Approval of Minutes - July 22, 2021 1 - 5 3. Consent Agenda 3.1. Procurement Card Policy (Recommendation in Report) 6-8 4. Business Matters 4.1. Finance Committee Orientation 9-33 4.2. Draft General and Utility Capital Budgets 34 - 79 4.3. Growth Committee: Strategic Land Reserve 80 - 87 Finance Committee Meeting Open Session July 22, 2021 MINUTES —OPEN SESSION FINANCE COMMITTEE MEETING JULY 22, 2021 AT 4:30 PM 2nd FLOOR COMMON COUNCIL CHAMBER, CITY HALL Present: Mayor D. Noade Reardon Councillor G. Sullivan Councillor G. Norton Councillor P. Radwan Absent: Councillor D. Hickey Also Present: City Manager J. Collin Commissioner of Finance and Treasurer K. Fudge Manager Human Resources S. Hossack Commissioner Transportation & Environment M. Hugenholtz Commissioner Saint John Water B. McGovern Commissioner Growth & Community Services J. Hamilton Fire Chief K. Clifford Senior Financial Manager C. Lavigne Senior Financial Manager D. Arbour Senior Financial Manager J. Forgie Accountant T. Fawcett Energy Manager S. Yammine City Clerk J. Taylor Administrative Assistant K. Tibbits Administrative Officer R. Evans 1. Meeting Called to Order Councillor Sullivan called the Finance Committee open session meeting to order. Moved by Councillor Radwan, seconded by Mayor Reardon: RESOLVED that the agenda of July 22, 2021 be approved with Item 3.2 Finance Committee Orientation being tabled until the next Finance Committee meeting. MOTION CARRIED. 2. Consent Agenda 2.1 Terms of Reference — Finance Committee (Recommendation in Report) Moved by Mayor Reardon, seconded by Councillor Radwan: RESOLVED that as recommended bythe City Manager in the submitted report Terms of Reference — Finance Committee, the Finance Committee recommends the approval of the submitted amended Terms of Reference to Common Council. Finance Committee Meeting Open Session July 22, 2021 MOTION CARRIED. 3. Business Matters 3.1 Approval of Minutes —April 28, 2021 Moved by Mayor Reardon, seconded by Councillor Radwan: RESOLVED that the minutes of April 28, 2021 be approved. MOTION CARRIED. 3.3 2020 Consolidated Audited Financial Statements (Mr. S. Lund and Mr. J. Mallais, Deloitte, entered the meeting) Mr. Lund and Mr. Mallais reviewed the 2020 audited statements, confirming that the City's financial statements are accurate and in accordance with accounting standards and legislative requirements and expressed a clean audit opinion. The Consolidated Financial Statements present fairly, in all material respects, the consolidated financial position and results of operations of the City of Saint John. Moved by Councillor Radwan, seconded by Mayor Reardon: RESOLVED that the Finance Committee recommends approval of the 2020 Consolidated Financial Statements and that the statements be presented to Common Council at the meeting of August 23, 2021. MOTION CARRIED. Ms. Arbour provided a presentation on the 2020 Consolidated Financial Statements. Moved by Councillor Norton, seconded by Councillor Radwan: RESOLVED that: • Finance Committee approves the audited 2020 Consolidated Financial Statements; • Finance Committee approves the 2020 statement of revenue and expenses of the Saint John Trade and Convention Centre; • Finance Committee approves the 2020 City of SaintJohn Trust Funds financial statements; • Finance Committee approves the 2020 Develop Saint John financial statements; and, • Finance Committee recommends that Common Council approve the 2020 Consolidated Financial Statements as presented by staff as well as the TCC statement and Trust Funds financial statement. MOTION CARRIED. (Mr. Lund and Mr. Mallais withdrew from the meeting) 3.4 Introduction to Internal Audit Mr. Fudge stated that the role of the internal audit is to provide the City an objective and unbiased view and advice on the organization's risk management and internal control effectiveness and compliance with applicable laws and regulations. Ms. Forgie reviewed the submitted presentation entitled "Internal Audit". Moved by Councillor Radwan, seconded by Mayor Reardon: 2 2 Finance Committee Meeting Open Session July 22, 2021 RESOLVED that the Finance Committee recommends the approval of the Internal Audit Charter to Common Council and the approval of the addition of the Internal Audit Charter to the Procedural By -Law. MOTION CARRIED 3.5 ABC Reporting Polic Mr. Fudge stated that agencies, boards, and commissions of the City are separate entities with separate boards appointed by Common Council, representing a sizable investment of taxpayer money at approximately 23%of the operating budget. The purpose of the policy is to add formal governance and quality control in terms of a standard operating procedure. A standard template has been developed and aligns with best practices. Ms. Fawcett reviewed the submitted presentation entitled "ABC Reporting Policy FAS-002". Moved by Mayor Reardon, seconded by Councillor Norton: RESOLVED that the Finance Committee recommends that the ABC Reporting Policy be presented to Common Council for approval. MOTION CARRIED. 3.6 Asset Management Policv Amendment Mr. McGovern stated that since the inception of the City's asset management policy and the asset management strategy, the City has used risk and life cycle costs to prioritize investments in infrastructure. Good progress has been made in reducing the City's infrastructure deficit and it is appropriate to review and update the asset management policy. An amendment to the policy would allow for the consideration of infrastructure investment to improve the public's quality of life and opportunities to decommission assets; and to improve decision -making and risk management processes by continuously considering the vulnerability of City assets to the effects of climate change. Mr. Yammine reviewed the submitted report entitled "Asset Management Policy Updates." Moved by Councillor Radwan, seconded by Mayor Reardon: RESOLVED that the Finance Committee endorse the following changes to the Asset Management Policy: • Update the City's asset management principles: o Combine "Risk" and "Climate Change" considerations as a single principle. o Adjust the "Level of Service" principle to include "Quality of Life" infrastructure and align with strategic plans. • Remove section 9 "Strategies"; And FURTHER that the Finance Committee recommend that Common Council approve the updated Asset Management Policy at the next meeting of Council. MOTION CARRIED. 3.7 Utility and General Fund — 2021 Capital Programs Revision III Mr. McGovern reviewed the submitted presentation and commented on the reasons for the revisions to the 2021 capital budget program for the General Fund and the Utility Fund. Moved by Mayor Reardon, seconded by Councillor Radwan: RESOLVED that the Finance Committee: Finance Committee Meeting Open Session July 22, 2021 • Endorse revision III of the 2021 Water and Sewerage Utility Fund Capital Budget in the amount of $12,036,000 (gross) with contributions from other sources of $5,790,000 yielding a net capital budget in the amount of $6,246,000 to be funded by pay as you go (net) as set in Appendix A; • Endorse revision III of the 2021 General Fund Capital Budget in the amount of $45,309,783 (gross) with contributions from other sources of $29,442,183, yielding a net Capital budget in the amount of $15,867,600 to be funded by debt issue (net) as set in Appendix B; and, • Recommend approval of the revised Utility and General Fund Capital Budgets at the next meeting of Common Council. MOTION CARRIED. 3.8 Gas Tax Fund — 2022 Capital Budget Quality of Life Investment Mr. Fudge stated that previously the criteria in the asset management policy weighed heavily on riskwhich made it difficult for quality -of -life investments to be a priority. The federal government will provide the City a one-time payment from the Gas Tax Fund of approximately $4.6M. With this additional one-time gas tax funding, staff is proposing approximately $6M be included in the upcoming draft 2022 General Capital budget to be allocated to quality -of -life investments. Mr. Lavigne reviewed the submitted report "2022 Gas Tax Funds —Quality of Life Investments" including an overview of the capital projects that are being proposed as part of this one-time funding. Mr. Collin noted that this is one-time money and is not recurring. Therefore, this money must be, by design, based on capital investments and not operating costs. Moved by Mayor Reardon, seconded by Councillor Norton: RESOLVED that the Finance Committee endorse the Quality -of -Life Criteria established for the proposed investments and to receive and file this report as presented and forward the report and presentation to the next meeting of Common Council as a receive and file. (Mayor Reardon withdrew from the meeting) 3.9 2021 Year -to -Date General Fund and Utilitv Fund Results Mr. Fudge stated that these year-to-date results and forecast for the remainder of the year is the first review under the Budget Monitoring policy. Wages and benefits must be separately analyzed from goods and services, adding that there cannot be subsidization between the two expenditures. Mr. Lavigne reviewed the submitted report entitled, "May 2021 Operating Results". Commissioners from each of the service areas commented on their year-to-date financial results and estimated year-end projections. Moved by Councillor Radwan, seconded by Councillor Norton: RESOLVED that the 2021 Year -to -Date General Fund and Utility Fund results, be received for information. MOTION CARRIED. Finance Committee Meeting Open Session July 22, 2021 Adjournment Moved by Councillor Radwan, seconded by Councillor Norton: RESOLVED that the Finance Committee meeting be adjourned. MOTION CARRIED The Finance Committee open session meeting held on July 22, 2021, was adjourned at 7:00 p.m. FINANCE COMMITTEE REPORT Report Date September 22, 2021 Meeting Date September 28, 2021 Service Area Strategic Services Chairman Sullivan and Members of Finance Committee SUBJECT: Procurement Card Policy OPEN OR CLOSED SESSION This matter is to be discussed in Finance Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Dawn Arbour Kevin Fudge John Collin RECOMMENDATION Finance Committee recommends the approval of the attached Procurement Card Policy Statement to Common Council. EXECUTIVE SUMMARY Following a public RFP process, Scotiabank was awarded the contract for corporate procurement card services on August 9, 2021. In conjunction with this change in credit card providers, a new Procurement Card Policy has been created that defines approving authority, limits, acceptable use, administrative process, responsibility and compliance of the corporate credit cards. PREVIOUS RESOLUTION This recommendation is tied to the award of the contract for procurement card services - M&C 2021-228 STRATEGIC ALIGNMENT The recommendation is a step in the redesign of the City's strategic procurement strategy, improvement of the various procurement and accounting processes and to minimize risk and costs. REPORT The policy regarding the City's procurement card program were last updated as part of the Policy for the Procurement of.• Goods, Services and Construction, as C.1 -2- approved by Common Council on December 5, 2011. Given the advancements in security, digital tools and best practices and in conjunction with the award of the contract for procurement card services to Scotiabank, a separate policy relating to the City's procurement card use was created. This policy establishes guidelines, policies and procedures related to the appropriate use of the City's procurement card (P-Card). It defines authority, card limits, administrative requirements and process, responsibility and compliance. It will allow the finance team to efficiently and effectively manage this program while minimizing the City's risk. The following is a list of some of the benefits of the P-Card Policy: • Allow for a streamlined, digital process that will eliminate manual procedures; • Increase the overall annual spend on P-Card in order to maximize the annual rebate received from the Card provider; • Improve the governance of card spending and transaction approval; • Improve the time from transaction to General Ledger in order to improve the completeness of financial statements; • To provide clear and concise regulations around acceptable use of p-cards; • Reduce the overall financial and security risk to the City; SERVICE AND FINANCIAL OUTCOMES Expected improvement in the annual rebate received from the card provider. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS Appendix A — City of Saint John Procurement Card Policy Statement r51 SAINT JOHN CITY OF SAINT JOHN PROCUREMENT CARD POLICY STATEMENT 1. PURPOSE OF POLICY To establish the guidelines, policies and procedures related to the appropriate use of the City's Procurement Card (P-Card). 2. POLICY STATEMENTS The P-Card is the preferred method of payment for most business -related low-cost purchases of goods and services. Additionally, due to the annual P-Card volume rebate that is received from the card provider, the P-Card should also be used by designated employees to vendors who will accept it. These higher value purchases need to follow the appropriate approval process, as detailed in the City's Procurement Policy. This Policy applies to the employees of the City of Saint John and its Agencies, Boards and Commissions to whom cards have been issued. 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AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Craig Lavigne Kevin Fudge/Brent McGovern John Collin RECOMMENDATION It is recommended that the Finance Committee receive and file this report for the 2022 Proposed Draft General Fund and Utility Fund Capital Budgets. EXECUTIVE SUMMARY The purpose of this report is to provide the Finance Committee an overview of the proposed draft 2022 General Fund and Utility Fund Capital Budgets. The budget for the General Fund is $29,301,555 with City Share being $12,644,403 and other share $16,657,152. The proposed budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved funding from both Federal and Provincial levels of governments. Staff with Council's support have continued to seek out financial funding that aligns with the City's various plans, asset renewal needs and priorities. These budgets not only address the infrastructure deficit that the City has, but also the positive impacts the renewed assets can have on the Community. As assets are renewed there is more opportunities to reduce greenhouse gases, prepare for climate change events, offer more green options throughout the City and focus on improving quality of life for the residents of Saint John. -2- PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT The proposed 2022 proposed draft General Fund and Utility Fund Capital Budgets are aligned with Councils' priorities, Capital Budget Policy, Long Term Financial Plan, Debt Management Plans, Asset Management Plan, Central Peninsula Neighborhood Plan, Play SJ, Move SJ, and Plan SJ. REPORT BACKGROUND The proposed 2022 capital budget for the General Fund is $29,301,555 with City Share being $12,644,403 and other share being $16,657,152. The proposed 2022 capital budget for the Utility Fund is $14,163,917 with $6,495,200 being the Utility's share and other share $7,668,717. These budgets have significant approved funding from both Federal and Provincial levels of governments. Staff with Council's support have continued to seek out financial funding that aligns with the City's various plans, asset renewal needs and priorities. These budgets not only address the infrastructure deficit that the City has, but also the positive impacts the renewed assets can have on the Community. As assets are renewed there is more opportunities to reduce greenhouse gases, prepare for climate change events, offer more green options throughout the City and focus on improving quality of life for the residents of Saint John. General Fund Capital Budget The proposed investments must comply with all the approved financial policies which includes the asset management plan, capital budget policy, debt management policy and alignment with the long-term financial plan. Under the capital budget policy, the cap for renewal vs. new assets is 85% renewal and 15% new. This budget complies with that policy with City share renewal at 87% ($11,014,403) and 13% new ($1,630,000) The proposed investments such as the quality of life investments must align with approved plans, align with Council priorities, financial principles and this budget achieves those alignments. The overall draft budget is $29,301,555 with City Share at $12,644,403 and other share at $16,657,152. City share is broken up into $8,344,403 new debt and W -3- $4,300,000 as pay as you go, and these amounts align with what is set out in the long-term financial plan. As well as the City continues to be very successful leveraging funding opportunities with $13,135,397 of other government funding in the budget. Other funding also includes $856,000 from IT reserve and $2,665,755 from the fleet reserve. Transportation and Urban/Rural Storm Overall investments will be $12,833,555 and most of the investments will be renewal of existing assets; however, the investments are more than just asset renewal. Under road reconstruction and storm sewer renewal there is 4.80 lane km slated for complete street reconstruction. Investments also supports and creates opportunities such as; ➢ Focus on Climate Change/Environmental Events — separating sewer and storm water ➢ Active Transportation — rehabilitating 2.625 lane km of sidewalks, creation of bike lanes ➢ Beautification/Greening — opportunities to change the landscape of areas (e.g., planting trees, grass) ➢ Growth/Housing — current underground infrastructure cannot support potential construction and growth opportunities ➢ Safety— Opportunity to add safety measures and traffic control measures if needed. There is $2,665,755 earmarked for fleet replacement which can offer opportunities to start greening the fleet. The budget also includes asphalt, sidewalks, and curb renewal at $2,200,000. There will also be an additional $4,300,000 in Operating Budget for total of $6,500,000 reinvestment. This investment will support. ➢ Estimated 4-5 lane km of sidewalks to be rehabilitated ➢ Supports active transportation, improving our sidewalks ➢ Focus on increasing quality of life for residents Honeysuckle Drainage Basin is an area that staff are recommending $75,000 to start design and investigation for improvements. There is need to protect property from flood events and overall improve the livability in the area. Facilities and Asset Management The budget includes $5,195,000 for facilities and asset management investments. Investment will not only renew assets but there will be concerted efforts in reducing the City's carbon footprint. The reduction in greenhouse gas will come from reinvestments made at Market Square, doing energy retrofits at various City K11.1 -4- facilities and replacing other energy consuming systems like HVACs and lighting at City ballfields. There will also be continued focus on recreation facilities such as Forest Hills clubhouse, Rockwood Park Golf Course, TD Station and the Lord Beaverbrook Rink. Along with protecting arts and culture by ensuring the Arts Centre building is being protected. The Saint Patrick Steet escalator and elevator need significant reinvestment due to the age and escalating repairs and maintenance costs. The project will include removal of escalator and replaced with stairs and replacing the elevator. Parks and Recreation Service and Qualitv of Life Focus Staff have made a presentation to both the Finance Committee and the Growth Committee on the proposed $6,300,000 investments. These investments check many important criteria such as active transportation, more beautification and greening the City, arts and culture investments, pedestrian safety and capitalizing on the waterfront. These investments also align with previously approved plans. Investments being proposed include: ➢ Rockwood Park ➢ Dominion Park ➢ Loyalist Plaza ➢ Forest Hills Playground ➢ Market Place West ➢ Harbour Passage Extension ➢ Little River Reservoir ➢ South Market Street ➢ Various other locations Other Service Areas There is funding included for protective services for $1,487,000. Public Safety Communication Centre must replace its 911 CAD system as part of a Provincial initiative. Both Police and Fire must replace their records management system that are well past their useful life and Police will need to upgrade as part the movement toward E-ticketing and file sharing with Courts. There is $856,000 to replace infrastructure for Information Technology as well as $350,000 to replace Parking equipment. The electronic equipment is past its useful life and need to be updated to meet today's security and functional requirements. Kul -5- Funding for Saint John Transit is $650,000 and has been approved by Council. This investment is the first step that will start gathering data on Transit ridership and allow for better decision making. This investment was also a recommendation that came out of the service review of Transit. Investment in carts and totes (new assets) for the City's transition to the new solid waste collection model is included in the capital budget for $1,630,000. Utility Fund Capital Budget The proposed Utility Fund Capital Budget proposes a total of $14,163,917 with $6,495,200 being funded from the operating budget and $7,668,717 coming from a combination of reserves and funding from other sources. The budget also consist of no new borrowing for the Utility as the focus has been on reducing debt. The budget continues to focus on renewal of assets such as the replacement of vintage 1800's infrastructure, replacing roofs at several facilities and ensuring alignment with the capital program in the General Fund. However as with the General Fund, the reinvestments are much more than just replacing assets. Climate and Environmental factors play a significant part in this budget. There are investments in wastewater lift stations that require stations to be moved or lifted above flood levels. This will ensure reliable collection of wastewater and prevent environmental damage in the case of significant environmental events. Investments are being made in Lancaster Lagoon to help mitigate climate change and the impacts on this asset in accordance with the City's Climate Change Adaptation Plan. The continuation of storm sewer separations are critical investments. These investments allow for mitigation of climate events and prevent overwhelming the system. The alignment on these investments with the General Fund are key for allowing growth and housing opportunities as the current system cannot handle additional capacity. Other investments being proposed are investing in solutions for the Honeysuckle Drainage Basin, pump replacements, continued structural lining of pipes and replacement of meters. There are also investments being made in the West Industrial System which is solely funded from the West Industrial Customers. fnnrhicinn The proposed budgets for both the General Fund and Utility Fund continues to focus on asset renewal, while aligning with approved Financial Policies, various approved City Plans and successful leveraging of Government funding. K1:3 -6- The reinvestments and new investments are critical to meet the changing environment, reducing the City's greenhouse gas emission and meeting the needs and wants of all residents of the City. The budgets allow for more quality of life initiatives, focuses on growth of tax base and population, public safety, greening and beautification efforts, recreation, active transportation and a vibrant waterfront. SERVICEAND FINANCIAL OUTCOMES The City's share of the 2022 Proposed Draft General Fund Capital budget will be funded from capital from operating ($4.3M) with the balanced being borrowed ($8.3M). The projects chosen for the capital program borrowing have a useful life of approximately 15 years or more. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Input has been received from all Service Areas, the ABCs, Senior Leadership Team. ATTACHMENTS Exhibit 1— 2022 Proposed Draft General Fund Capital Budget Exhibit 2 — 2022 Proposed Draft Utility Fund Capital Budget Wel Ln -0 ::3 > Co 4-J 4-J C U LL ca — Q L ("**4 c: N 4) O CD N u O O L H � � .O Q aA a N U 4-0c O z — J � N mb C: U N N can O � Q U U U U N • • • • • • • A u U O N C: t�A � E CO ca > +� C: -a ca U CU � z E m C bn fa N t�A � o CO 00 fa � fa U cn N � O U N • z ■ a u m i Z IQOri O LLI U') Cd L 0 L Lj U Mo � N � O � O u >� N 4 N N Z — 0 N U p `n m m O mLn �--+ Z N M c� 0 LL m cn N N l0 ca �. 00 0 m m � U o ate_-+-+ . 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(/) O a--+ O E O �p Ln Q qj, - • • • L O O O I CO > 0 t�A Q E 00 _(D O U a-+ O > .S a u L.L N O C: O ca � a� a� v aA a O O M w C: C: •� C � J 'Al • cu 0- .� Z3Ln2.T •U 0 LL • • N U Ln a i6 • � m cn � � •U N O U C OCU � }, U a� N +-+ }' U ca U U � E O C4-J C: (3) O ` > cn U m ate-+ a ° N o o = C o � N ate-+ U C L— U U .p O � � ate) 0 • • ca � z i O E c/) ' N a-j � ca Ln0 1 U U O }+ cn ~ 4A U � C: O 'N X W O M N N 6L 0 O O oC U • • • • 'o Q V) O Q E U C: O N •C: a� V — �7 � > w cc U c6 Ln � _J Ln a--+ 5 0 U N 0 m — � +� J ca =o O i Q U •� ..7 ca .E 0 N 2 I iv v�k ivq Pim ate-+ N N . U O a- C6 N L L.L L O 4— Ln E N N Ln N E N fu fu 2 Ln 0 O U m N ca CL D . O CL O O N O Lli � I ate-+ � O O � � O � buo E O � O OO O .N � •� U O + Ln +j _0 I � sle m M O }, Q N O O N a) q— > a✓ +j LO 'U L.L � � N � Q � ca a--+ bA U 4 -+ W O a� O Ln U a_+ Q O -0 p M m 0 p E *a Q m 0- .0 a) t�A U M — C6 a--i GJ O + U C7 Q (7 Q cn U I ca m U- fa i N N fa i N N O N �J A (Y) LO 4-j =3 co sa (10 u df r) r,4 r4 0 r4 0 mmn +j Ln t 9 Q TT� V1 m U I� E � ca r-I � lD .� -0 lD Mo buo _0 4— N O O v m O >. — N (n ca � N Q L � N O N I '� N O -0 i Ln Q (n O O � Q i d- +� D O LZ w E i I W L 4-) 4-) V) ate--+ Ca C: ' U � O 00 to ate-+ fa ru E ' �--+ OU a) cn a U U � � 0 O Q U a-) (2) .buo O ate) z � ru V) E E > O • (n a_+ O a� u E c- c: Ln C]A i a� . E W ca Ln 4-0 Ca E > • a--+ C =3 ru Ca i E C� ca a--+ a--+ O aE 00 (n p fa O 4-J 4-J }+ U � '� o U > a"r C: ca E C: O cn 0 C: � .� O O W U ate-+ > fa O- U U " p cu N N 4-)� > O v . O � V O� �a O +� � ' C: C]A O 'C: � • C]A J � L � U fa C: N J E fa � +� ca C N U E N > - m s 'U E . z. 8 i O E 'c: U fB cn O 0 j Q O E > U +, Q O > N O C: ca . — bA cn � � > O � � N , E \ C ca N fB O a(D-+ N U c: Q ca cn N 0) 0 cn •� _ . a - fB U ca O cn C: L •— cn O Q U Q (/) U 0 V) O O O � Z O O Q p O i M O O — +_+ U bA m � Q i _Ile L O 4-) .C: /Mo � V I MV W /bn � V L N U N O 2 • 0 L.L 3k O Mo .C: V C (2) U E u U a--+ fa � Q N Q C: c O U m W •n-, 1 W U (3) (3) Q N a--+ (3) E N E O U bup Q) _0 U =) c CO co -0 iz L.L C � Q E N E N 00 U (V on r III 0 Proposed Program Summary For - 2022 Category 9 rY No. of Other City Total Projects Share Share Corporate Performance 1 $856,000 $0 $856,000 Facility and Asset Management 17 $1,080,500 $4,114,500 $5,195,000 Parks & Recreation Services 13 $4,956,597 $1,343,403 $6,300,000 Protective Services 3 $427,000 $1,060,000 $1,487,000 Saint John Parking 1 $0 $350,000 $350,000 Transit And Solid Waste 2 $0 $2,280,000 $2,280,000 Transportation 16 $6,989,855 $2,578,400 $9,568,255 Urban and Rural Storm 17 $2,347,200 $918,100 $3,265,300 TOTALS: 70 $16,657,152 $12,644,403 $29,301,555 Summary of Capital Costs (City Share) Corporate Performance Urban and Rural Storm 0% 7% Facility and Asset Management Transportation 33% 20% Transit And Solid Waste 18% Parks & Recreation Services 11% Saint John Parking Protective Services 3% 8% Aid] MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. GBD: PROJECT IS FOR GROWTH AND DEVELOPMENT Corporate Performance i Project Location Description Information Technology Various Locations IT Inf astructum (Transfer from Reserves) TOTAL: Other City Share Share 856,000 0 856 000 AI MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management e , Project Location Description Other Share City Share * Facility and Asset Nkutet Square District Energy Phase 1. Supplemental funding, 488,000 732,000 1VLnnangement Project is partially funded by Federal Funding. Facility and Asset TD-Station Asset renewal of various items at the TD 0 200,000 NIannangement Station. Rockwood Park Golf Sanitary Lift Station Renew sanitary lift station at Rockwood Golf 0 225,000 Coutse Course with a Packaged Lift Station, including design and construction management. * Facility and Asset Various Municipal & Water Deep Municipal Building Energy Retrofit, 160,000 240,000 Management Facilities Project is partially funded by the Low Carbon Economy Fund. Facility and Asset Saint Patrick Pedway Elimination of existing escalator and replacing 0 1,150,000 1VLnnangement it with stairs, as well as installation of a new elevator. Facility and Asset Carnegie (Art Center) Upgrade of HVAC unit that is well beyond it's 60,000 60,000 1VLnnangement expected life. Subject to successful funding under the Community Development Fund. Facility and Asset Carnegie (Art Center) Sandstone and Brick Restoration - Phase 1. 75,000 75,000 Management Subject to successful funding under the Community Development Fund. Facility and Asset Fire Station #1 Replacement of modified bitumen roofing. 0 250,000 NI<nnangement * Facility and Asset Forest Field Ball field Lighting Upg►-ade. Project is partially 120,000 180,000 Management funded by the Low Carbon Economy Fund. Facility and Asset Municipal Operations Complex Replacement of modified bitumen roofing 0 200,000 NIannangement (175 Rothesay Avenue) Phase 1 (East Side) Facility and Asset Various Municipal & Water Asset Nkmagement Information System (AMIS) 0 175,000 1VLnnangement Facilities Facility and Asset Forest Hill Clubhouse Forest Hills Canteen/Clubhouse sewage 25,000 25,000 NI<nnagement pumping system installation. Subject to successful funding under the Community Development Fund. * Facility and Asset Lord Beaverbrook Rink Installation of two new facility dehumidifers. 65,000 65,000 Management Subject to successful funding under the Community Development Fund. Facility and Asset TD-Station Renewal of existing dehumidicafion / HVAC 0 400,000 NI<nnangement Unit as it is beyond it's expected life. * Facility and Asset TD-Station Refurbishment of the Elevator. Subject to 75,000 75,000 Management successful funding under the Community Development Fund. Facility and Asset TD-Station New Ammonia Exhaust System and Heat 0 50,000 NI<nnangement Recovery I'M MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Facility and Asset Management e , Project Location Description Other City Share Share * Facility and Asset TD-Station AV System. Subject to successful funding 12,500 12,500 Uimagement under the Community Development Fund. TOTAL: $1,080,500 $4,114,500 W MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services (Quality of Life Projects) Project Location Description Other City Share Share * Active Transportation - 1Vknin Street North Design and Construction services to create a 435,000 0 1VLnin Street North protected bike lane on NIain Street North. Project to be funded under G.T.F. Art and Culture Various Locations Investment in Arts and culture to recognize the 0 100,000 City's diversity. Beautification of Little Little River Reservoir Design and Construction services for the 0 50,000 River Reservoir beautification of the park. * Dominion Park Dominion Park Design and Construction to support the 635,000 0 Rehabilitation implementation of the Communities Nlaster Plan. Project to be funded under G.T.F. • Forest Hills Play Ground Forest Hills Design and Construction services to upgrade 435,000 0 and replace much of the existing play ground that is currently past it's useful Life. Project to be funded under G.T.F. * Greening/Branding Various Locations Design and Construction services to create 385,000 0 /Beautification more grass medians, new plantings, create more pedestrian bump outs and implement more City branding opportunities. Project to be funded under G.T.F. Harbour Passage Sydney Street (Broadview Design and Construction services to extend 0 700,000 Avenue to Tin Can Beach Harbour Passage from intersection of Sydney Street and Broadview Avenue to Tin Can Beach. * NI<nrket Place West NI<n►ket Place West Design and Construction services to rehabilitate 391,597 43,403 Improvements existing assets in this district park as indicated in the Master Park Plan. Project to be pa►tially funded under G.T.F. Pedestrian Priority Streets South Nkuket Street Design and Construction services to convert 0 250,000 South NI<n►ket Street to a pedestrian priority street. * Phase III Rockwood Rockwood Park Design and Construction services for the 1,840,000 0 Park NI<nster Plan implementation of phase 3 of the Rockwood Park Master Plan. Project to be funded under G.T.F. * Quality of Life NI<n►ket Slip Design and Construction services for 300,000 0 Investment Improvements to the existing Loyalist Plaza. Subject to successful funding by the Atlantic Canada Opportunities Agency. * Quality of Life NI<n►ket Slip Design and Construction services for 535,000 0 Investment Improvements to the existing Loyalist Plaza. Project to be partially funded under G.T.F. Sporting Enhancements Various Locations Design and Construction services to enhance 0 200,000 City sporting facilities (ie. Fields and courts) AE,I MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. GBD: PROJECT IS FOR GROWTH AND DEVELOPMENT Parks & Recreation Services Project Location Description Other City Share Share TOTAL: $4,956,597 $1,343,403 ARI MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s/Pvt: WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C **: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. GBD: PROJECT IS FOR GROWTH AND DEVELOPMENT Protective Services Project Location Description Other Share City Share * Public Safety Various Locations Next Gen911 System Upgrade. Project to be 427,000 150,000 partially funded under Provincal Funding. Saint John Fire Various Locations Supply and Installation of new Record 0 160,000 Management System Saint John Police Force Various Locations Record Management System Upgrade 0 750,000 TOTAL: $427,000 $1,060,000 C�� MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Saint John Parkin Project Location Description Other City Share Share Paddng Peel Plaza Paging Garage & New gates & pay stations at Peel Plaza Parking 0 350,000 1 kaket Square Garage & Nkuket Square TOTAL: $0 $350,000 At MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transit And Solid Waste Project Location Description Other City Share Share New Carts & Recycling totes Technology Various Locations Investment in carts and recycling totes for all remaining eligible customers to facilitate the transition to the new Solid Waste Collection model. This investment will be conditional upon Council approval to move forward with the prog►am. Various Locations Supply and installation of systems that would provide for real time vehicle locations, automatic passenger counting and audible/visual next stop announcements. Previously approved by Council on August 23. 2021 TOTAL: 1,630,000 650,000 $2,280,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share * Fleet Replacement Various Locations Fleet Replacement for the General Fund. 2,665,755 0 Project to be funded under Fleet Reserve. Asphalt Roadway Various locations Renewal of asphalt roadway and concrete curb 2,000,000 200,000 Resurfacing and Curb & and sidewalk including drainage control and Sidewalk Renewal - landscaping in conjunction with the annual Neighbourhoods asphalt roadway maintenance and rehabilitation program. Project to be funded under G.T.F. Engineering Various locations Funding for engineering investigations and 0 400,000 Investigations and Design design for vanous projects under the Storm and Transportation categories. w&s * Garden Street Coburg Sheet to City Road Street reconstruction (excavation, backfill, curb, 325,000 120,000 sidewalk, landscaping and paving) and Two intersection tratlic signals, including design and construction management services. Asphalt pavements $117,000 / 0.78LK Project to be partially funded under Bilateral Funding. Traffic Signals Garden Street @ City Road New fully signalized Intersection and other 0 400,000 intersection improvements, including design and construction management services. Traffic Signals Garden Street @ Hazen Street New fully signalized Intersection, including 0 400,000 design and construction management services. w&s * Mecklenburg Street Wentworth Street to Crown Street reconstruction (Excavation, backfill, 345,000 130,000 Street curb, sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $86,000 / 0.57LK Project to be partially funded under Bilateral Funding. w&s * Peters Street Waterioo Street to Coburg Street Street reconstruction (excavation, curb, 300,000 110,000 sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $92,000 / 0.61LK Project to be partially funded under Bilateral Funding. Charlotte Street Trinity Church to Princess Street Street reconstruction (excavation, backfill, curb, 0 360,000 sidewalk, paving), underground utilities, including design and construction management services. Saint John Energy proposed to be participating in the project by providing their services, estimated at $200,000, to convert the overhead high voltage lines to underground. Asphalt pavements $41,000 / 0.27LK ��1 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Transbortation Project Location Description Other City Share Share w&s * Sydney Street Broad Street to Broadview Street reconstruction, (excavation, backfill, 124,100 75,900 Avenue curb, sidewalk, landscaping, paving), including design and construction management services. Asphalt pavements $38,000 / 0.25 LK Harbour passage lights $30,000. Project to be funded under Bilate nd Funding. w&s * Britain Street Pitt Street to Wentworth Street Street reconstruction (excavation, backfill, curb, 190,000 70,000 sidewalk, landscaping and paving), including design and construction management services. Asphalt pavements $52,000 / 0.35LK Project to be funded partially under Bilateral Funding. w&s * Pitt Street St. James Street to Broad Street Street reconstruction, (excavation, backfill, 205,000 75,000 curb, sidewalk, landscaping, paving, including design and construction management services. Asphalt pavements $61,000 / 0.42 LK Project to be partially funded under Bilateral Funding. w&s * Rockland Road Parks Street to Paradise Row Street reconstruction (Excavation, backfill, 440,000 0 curb, sidewalk, landscaping and paving) including design and construction management services. Asphalt pavements $115,000 / 0.76LK Project to be funded under G.T.F. w&s * St. James Street Germain Street to Charlotte Street reconstruction (excavation, backfill, curb, 185,000 67,500 Street sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $54,000 / 0.32LK Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St. James Street to Lower Cove Street reconstruction (excavation, backfill, curb, 210,000 80,000 Loop sidewalk, landscaping, paving), including design and construction management services. Asphalt Pavements $70,000 / 0.46LK Project to be partially funded under Bilateral Funding. G&D South Market Street Germain Street to Charlotte Design services to complete a full street 0 90,000 Street reconstruction including Stonn and Sanitary sewer seperation. TOTAL: $6,989,855 $2,578,400 Me] MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project Location Description Other City Share Share * Crown Street Hanover Street to Match Creek Install approx. 250m of new 600mm and 690,000 0 1050mm storm sewer, including design and construction management services. Project to be funded under G.T.F. Greenhead Road 381 Gveenhead Road Install approx. 5m of 900mm and 25m of 0 150,000 1050mm storm sewer forseparafron, including design and construction management services. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. Market Square Parking 1VLnrket Square Parking Garage Investigation of 1VLnrket Square Paridng Garage 0 100,000 Garage and sunuunding piping to determine solutions to reduce risk of future flooding during high tides and rain events. Project includes concept designs of proposed solutions. Structural Repairs Various Locations Point Repairs to existing storm sewers. 0 75,000 G&D Waterloo Street Cliff Street to Richmond Street Investigation and design services to redirect 0 25,000 three catch basins off Waterloo Street to the separated storm sewer system on Richmond Street. w&s * Orden Street Coburg Street to City Road Install approx. 252m of new 375mm storm 180,000 65,000 sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Mecklenburg Street Wentworth Street to Crown Install approx. 275m of new 600mm storm 235,000 90,000 Street sewer for separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * Peters Street Waterloo Street to Coburg Street Install approx. 190m of new 375mm storm 135,000 50,000 sewer for separation, including design and construction management services. w&s * Rockland Road Parks Street to Paradise Row Install approx. 160 m of new 450 mm storm 200,000 0 sewer for separation, including design and construction management services. Project to be funded under G.T.F. w&s * Britain Street Pitt Street to Wentworth Street Install 145 m of 300 mm storm sewer for 95,000 35,000 separation. Including separation of the private storm sewer at civic 231, including design and construction management services. Project to be partially funded under Bilateral Funding. 71 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. w&s(Pvt WATER AND SEWER or PAVEMENT RELATED PROJECTS This list has not been approved by Common Council. C'*: PROJECTS CARRIED OVER FOR COMPLETION THE FOLLOWING YEAR PROJECTS INDICATED WITH * ARE DEPENDANT ON FUNDING FROM OTHERS Priority assignments are subject to change at any time. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Urban and Rural Storm Project Location Description Other Share City Share w&s * Sydney Street Broad Street to Broadview Install 85m of new 300 mm storm sewer, 65,700 24,300 Avenue including design and construction management services. Project to be funded under Bilateral Funding. w&s * Pitt Street St. James Street to Broad Street Install 155m of new 300 mm storm sewer for 100,000 35,000 separation, including design and construction management services. Project to be partially funded under Bilateral Funding. w&s * St. James Street Germain Street to Charlotte Install 85 m of 300 mm storm sewer for 54,000 18,800 Street separation, including design and construction management services. Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St. James Street to Lower Cove Install 205 m of 900 mm storm sewer for 285,000 105,000 Loop separation, including design and construction management services. Project to be partially funded under Bilateral Funding. * Combined Sewer South / Central Completion of a strategy prioritizing the 187,500 70,000 Separation Reduction separation of combined sanitary and stone Strategy - South / Central sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. w&s * Butpee Avenue Rockland Road to Civic # 99 Install approx. 95m of 300mm Storm sewer, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,347,200 $918,100 roil Proposed Program Summary For - 2022 Category 9 rY No. of Other utility Total Projects Share Share Industrial Water Renewal - West 2 $0 $1,325,000 $1,325,000 Infrastructure Renewal - Sanitary 23 $5,653,034 $4,112,800 $9,765,834 Infrastructure Renewal - Water 15 $2,015,683 $1,057,400 $3,073,083 TOTALS: 40 $7,668,717 $6,495,200 $14,163,917 Summary of Capital Costs (Utility Share) Infrastructure Ren 1-1 Wate r 16.3% Infrastructure Renewal - Sanitary 63.3% Industrial Water Renewal - West 20.4% MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Industrial Water Renewal - West Project Location Description Other Utility Share Share Coleson Cove Raw Spruce Lake to Coleson Cove Road construction and replacement of three 0 675,000 Water Transmission Line large culverts, including construction management services. Phase 2 of 2 Menzies Lake Dam Menzies Lake Dam Repairwo►k and upgrade the access road and 3 650,000 existing earthen dykes and concrete control structure, including design and construction management services. TOTAL: $0 $1,325,000 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitary Project Location Description Other Utility Share Share Dominion Park Road Lift Station A to Gravity Sewer Install appmx. 200m of a dedicated 100mm 215,000 0 Foreemain for lift station A, including design and construction management services. Project to be funded under G.T.F. Garden Street Coburg Street to City Road Renew approx. 101m of 300mm, and 86m of 160,000 60,000 375mm T.C. sanitary sewers (Condition Grade of 3), including design and construction management services. Pmject to be partially funded under Bilateral Funding. Honeysuckle Drainage Honeysuckle Drainage Basin Concept Design and Investigation services for 0 75,000 Basin improvements in the Honeysuckle Drainage Basin. * One Mile Lift Station Rothesay Avenue at Russell Supplemental Funding for a new pumping 2,300,000 0 Street station, new screening channel structure and associated building to replace the existing pumping station that is at the end of asset life to pmvide for relible collection of wastewater, including design and construction management services. Project to be funded under the G.T.F. * Roof Replacements Thorne Avenue Lift Station Wastewater Treatment Plant Solid Waste Diversion Action Plan WWPS Simpson Drive Structural lining Various SJW Facilities Thorne Avenue Lift Station Roof Replacements at several Saint John Water 522,934 175,000 (SJW) facilities including the the Spruce Lake Pump Station, Millidgeville Wastewater Treatment Facility (MWWTF) and Eastern Wastewater Treatment Facility (EWWTF). Project to be partially Funded under the COVID-19 Resilience Infrastructure Fund Purehase and installation of a new pump at the 0 300,000 lift station. Wastewater Treatment Plant Develop a Solid Waste Diversion Action Plan 0 60,000 to detail the preferred septage receiving system to be installed at one of the City's wastewater treatment facilities. Simpson Drive Engineering services to complete Concept 0 75,000 Design for pumping Simpson Drive Lift Station directly to One Mile Lift Station or Thorne Avenue Lift Station. Various Locations Structurally line and point repairs to sanitary 0 200,000 sewers, including design and construction management services. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share WWPS Beach Crescent 11 Beach Crescent Reconstruct lift station above flood level to 605,000 1,250,000 pmvide for reliable collection of wastewater, including design and construction management services, Phase B. Project partially funded under DMAF. * Sydney Street Broad Street to Broadview Renew 55m of 200mm T.C. sanitary sewer, 43,800 16,200 Avenue including design and construction management services. Project to be funded under Bilateral Funding. WWPS WoodlawnPark 1335 Red Head Road Replacement of wastewater lift station that is at 0 525,000 the end of it's asset life to provide for reliable collection of wastewater, including construction management services. Lancaster Lagoon Lancaster Lagoon Repairs and upgrades to the berms surrounding 550,000 825,000 the polishing pond to increase their overall height to a consistent elevation and stabilize the embankment against further erosive soil loss as well as completing the design incorporating Climate Change Measures. Project includes design and construction management services. Full pmject evelope subject to the City obtaining DMAF funding. NLnin Street Through site of old Forum Design services to review options to redirect 0 100,000 (Main Street to Kennedy Street) flows down 1VFnin Street to the Bridge Street lift station. Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 600mm concrete with 255,000 95,000 Street new 600mm sanitary sewer (Condition Grade of 2.5), including design and construction management services. Project to be partially funded under Bilateral Funding. Britain Street Pitt Street to Wentworth Street Renew 145 m of 300 mm T.0 sanitary sewer 120,000 45,000 (Condition Grade of 4 with a year in service of 1875), including design and construction management services. Project to be partially funded under Bilateral Funding. Pitt Street St. James Street to Broad Street Renew 155m of 375mm T.C. sanitary sewer 130,000 50,000 (Condition Grade of 4), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Sanitar Project Location Description Other Share Utility Share St James Street Germain Street to Charlotte Renew 125 m of 300mm and 375 mm T.C. 108,800 41,600 Street sanitary sewer (Condition Grade of 4 with an in service year of 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. G&D * Charlotte Street St James Street to Lower Cove Renew 155 m of 525 mm Concrete sanitary 175,000 65,000 Loop sewer (Condition Grade of 1 with an in service year of 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. Combined Sewer South / Central Completion of a strategy prioritizing the 187,500 70,000 Separation Reduction separation of combined sanitary and stone Strategy - South / Central sewers for the central peninsula and giving an estimate for budget purposes. Project to be partially funded under Bilateral Funding. G&D Hickey Road At Little River bridge Design Services for a SSO chamber and 25m of 0 25,000 450mm pipe for a new outfall on Hickey Road. * Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 300mm, and 375mm 160,000 60,000 T.C. sanitary sewers (Condition Grade of 2.5 with an in service year of 1889), including design and construction management services. Project to be partially funded under Bilateral Funding. • Rockland Road Parks Street to Paradise Row Renew 90 m of 300 mm T.C. sanitary sewers, 120,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $5,653,034 $4,112,800 MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share Fleet Replacement Various Locations Fleet Replacement for Saint John Water. 624,483 0 Project to be funded under Fleet Reserve. * Garden Street Coburg Street to City Road Renew approx. 258m of 200mm C.I. 215,000 80,000 watermain, including design and construction management services. Pmject to be partially funded under Bilateral Funding. McAllister Drive Mountain View Drive to Completion of a condition assessment of 450m 0 75,000 Champlain Drive of existing 300mm C.I. watennam for determination of remaining useful life of the asset. Water Meters Various Locations Replacement of large commercial water meters, 0 100,000 including design and construction management services. Phase (1 of 2) Engineering Various locations Funding for engineering investigations and 0 300,000 Investigations and Design design for vanous projects under the Water and Sanitary categories. * Sydney Street Broad Street to Broadview Renew 85m of 200 mm C.I. watennain with 80,300 29,700 Avenue 200 mm watermain, including design and construction management services. Project to be funded under Bilateral Funding. Facility and Asset Various Municipal & Water Asset Management Information System (ANUS) 0 175,000 Management Facilities * Mecklenburg Street Wentworth Street to Crown Renew approx. 265m of 200mm C.I. 220,000 80,000 Street watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * Britain Street Pitt Street to Wentworth Street Renew 145 m of 200 mm C.I. watennam 120,000 45,000 (Service year is 1934), including design and construction management services. Project to be partially funded under Bilateral Funding. * Pitt Street St James Street to Broad Street Renew 155m of 200 mm C.I. watermain with 130,000 45,000 200 mm watermain, including design and construction management services. Project to be partially funded under Bilateral Funding. * St James Street Germain Street to Charlotte Renew 140 m of 200 mm C.I. watermam 115,900 42,700 Street (Service year is 1878), including design and construction management services. Project to be partially funded under Bilateral Funding. MDH: MUNICIPAL DESIGNATED HIGHWAYS PDH: PROVINCIALLY DESIGNATED HIGHWAYS RDH: REGIONALLY DESIGNATED HIGHWAYS This is a tentative program listing of proposed capital projects. vy&s: WATER AND SEWER RELATED PROJECTS This list has not been approved by Common Council. G&D: PROJECT IS FOR GROWTH AND DEVELOPMENT Priority assignments are subject to change at any time. PROJECTS DEPENDANT ON FUNDING FROM OTHERS Infrastructure Renewal - Water Project Location Description Other Share Utility Share C&D * Charlotte Street St James Street to Lower Cove Renew 75 m of 200 mm C.I. watermain 70,000 25,000 Loop (Service year is 1965), including design and construction management services. Project to be partially funded under Bilateral Funding. * Butpee Avenue Rockland Road to Civic # 99 Renew approx. 95m of 250mm watermain, 170,000 0 including design and construction management services. Project to be funded under G.T.F. • Peters Street Waterloo Street to Coburg Street Renew approx. 190m of 200mm watermain , 160,000 60,000 including design and construction management services. Project to be partially funded under Bilateral Funding. * Rockland Road Parks Street to Paradise Row Renew 80 m of 200 mm C.I. waterm dn, 110,000 0 including design and construction management services. Project to be funded under G.T.F. TOTAL: $2,015,683 $1,057,400 GROWTH COMMITTEE REPORT Report Date August 12, 2021 Meeting Date August 17, 2021 Service Area Growth and Community Services Chair Killen and Members of the Growth Committee SUBJECT. Strategic Real Estate Capital Reserve Fund OPEN OR CLOSED SESSION This matter is to be discussed in Growth Committee Open Session. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager David DobbelsteynI Jacqueline Hamilton John Collin Craig Lavigne Phil Ouellette RECOMMENDATION Growth Committee recommends that Finance Committee endorse, and Common Council approve the Strategic Real Estate Capital Reserve Fund Policy which will establish the governance for the Strategic Real Estate Capital Reserve Fund that was created by Council on May 17, 2021 EXECUTIVE SUMMARY As part of the consolidation of the City's economic development agencies into Envision Saint John, the assets of Develop Saint John were returned to the City as part of their wind down. Common Council transferred $1,625,899 in netfinancial assetsthat were returned to the City to a new Strategic Real Estate Capital Reserve Fund. Council directed staff to return with a policy on when, and how this specific fund may be accessed, and what it may or may not be used for. This new draft policy is attached to this report. E:ii] -2- REPORT In 2020, Council gave direction to Develop Saint John to officially wind down as a corporation. This direction was to facilitate a new regional direction in Economic Development though the creation of Envision Saint John: The Regional Growth Agency. As Develop Saint John was controlled by the City of Saint John, on its wind down on December 31, 2020, all its assets were returned to the City, which would have been primarily derived from past revenues from Saint John Industrial Parks. Just prior to its wind down, the City asked the Board of Directors of Develop Saint John to provide the City with the budget of the work that would be required to continue the support Develop Saint John had been offering to the catalytic projects they were helping facilitate, specifically: Fundy Quay, the Central Peninsula Community Hub & Learning Commons, and the Ashburn Interchange. In order to support the continued progress on these catalytic projects, as well as support future strategic real estate opportunities, Council created the Strategic Real Estate Capital Reserve Fund and the net financial assets returned by Develop Saint John were transferred to this Fund. At Council's direction, staff have drafted an accompanying policy for this Fund. The policy provides a framework to allow the fund to enable growth for the City through strategic investments in catalytic real estate opportunities. This fund will be used to drive catalytic real estate growth opportunities in tax base, employment, or population growth, or enhance quality of life in a way that will likely trigger further growth. All projects must include a business case that would justify the City's investment in the project, and these will be reviewed by staff and evaluated by Growth Committee. Any projects worth pursuing will be recommended to Common Council for their approval. The new policy gives new resources to the Growth Committee to drive the City's growth agenda and provides a solid framework for Common Council to approve new and catalytic strategic real estate opportunities for the City. This fund is above and beyond the Growth Reserve Fund, which has as its primary focus economic and community recovery from the public health pandemic. E:1iI -3- PREVIOUS RESOLUTION Council Resolution - May 17t", 2021 Be It Resolved that the Common Council create a Strategic Real Estate Capital Reserve Fund, and that this fund is established from $1,625,899 in received from Develop Saint John as part of its wind down on December 31, 2021. Further Be It Resolved that this fund be restricted for strategic real estate development opportunities in the City of Saint John, and that the City Manager be directed to return to Council with a policy on the parameters for spending from this fund. STRATEGIC ALIGNMENT Growth and Prosperity "Saint John is recognized by residents and businesses as a positive and supportive city. We grow in a smart way and attract talent, innovation and opportunities so all people can thrive." Fiscally Responsible "Develop long-term sustainable financial plans and budgets that align capital investment and fiscal capacity with service objectives." SERVICEAND FINANCIAL OUTCOMES The City received $1,625,899 in net financial assets from the wind down of Develop Saint John. These were transferred to a new Strategic Real Estate Capital Reserve Fund from the assets received from Develop Saint John. This new policy guides the use for this fund. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS This report has been drafted in consultation with Growth and Community Services, Strategic Services, the City Manager's Office, and the General Counsel's Office. Staff also consulted with Envision Saint John. ATTACHMENTS Strategic Real Estate Capital Reserve Fund Policy Table of Contents 1. POLICY STATEMENT.......................................................................................................................... 2 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND.......................................................... 2 3. BUSINESS CASE.................................................................................................................................3 4. RESPONSIBILITIES.............................................................................................................................4 5. FUNDING THE RESERVE....................................................................................................................5 E:ic3 City of Saint John Strategic Real Estate Capital Reserve SAINT JOHN 1. POLICY STATEMENT 1.1. This policy outlines the standards and guidelines that govern the management, accounting, and evaluation criteria of the Strategic Real Estate Capital Reserve Fund ("the Fund") as established by Common Council on May 17t", 2021. 1.2. The Strategic Real Estate Capital Reserve is subject to compliance with FAS-003 Operating and Capital Budget Policy as well as FAS-005 Capital Budget Policy. 1.3. The City of Saint John ("the City") established the Fund from the net financial assets that were returned to the City as part of the of the wind-up of Develop Saint John. 1.4. The Fund is to be exclusively used to support strategic real estate development Projects ("Projects") in Saint John. 2. EVALUATION CRITERIA AND PERMITTED USE OF THE FUND 2.1. All Projects must take place in the Saint John City Limits ("Saint John") 2.2. All Projects must be catalytic in nature and give strong evidence that the completion of the Project will lead to increased tax base, employment, or population growth, or considerably increase the quality of life in Saint John ("Growth"). 2.3. The Fund may be used for the acquisition and purchase of land or real estate, provided the City or its controlled entities retain ownership. 2.4. No more than $400,000 should be designated from the Fund for any specific Project, including sub -Projects, however Council may approve a larger amount based on the strength of a business case. 2.5. All Projects must align with PlanSJ. 2.6. Projects must demonstrate how they adhere to one or more of the City's long-term Growth plans or strategies. 2.7. Project proposals must be submitted at least 60 days prior to the Project start date. 2 E:iI City of Saint John Strategic Real Estate Capital Reserve SAINT JOHN 2.8. Project expenses incurred prior to obtaining Project approval by Common Council are ineligible for reimbursement, unless specifically authorized by Common Council. 2.9. All Projects must demonstrate how they will recognize the City's financial contributions. 2.10. Legal fees are eligible costs but only if managed by the City or a controlled entity. 2.11. Procurement for Projects must align with the procurement policy of the City. 2.12. The Fund may not be used for capital renewal or the purchase of vehicles. 2.13. All Projects must be substantiated by a Business Case ("Business Case") 3. BUSINESS CASE A Business Case must: 3.1.1. Clearly outline the opportunity for the City and address how the Project will lead to Growth; 3.1.2. Demonstrate good return on investment for the City and include a reasonable Economic Impact Analysis; 3.1.3. Include a detailed budget with timelines for each expenditure; 3.1.4. List roles and responsibilities associated with Project governance; 3.1.5. List confirmed and unconfirmed funding contributions to the Project; 3.1.6. Outline risks and liabilities associated with the Project; 3.1.7. Outline all in -kind and expenditures expected of the City, for both the up -front costs of the Project as well as future maintenance; 3 E:16'7 City of Saint John Strategic Real Estate Capital Reserve SAINT J©HN 4. RESPONSIBILITIES 4.1. Common Council: 4.1.1. Has oversight of this policy 4.1.2. Has sole authority to approve expenditures from the Fund. 4.2. Finance Committee 4.2.1. Is responsible for approving the Capital Budget. 4.3. Growth Committee: 4.3.1. Is responsible for evaluating all Projects. 4.3.2. Growth Committee may: 4.3.2.1. Recommend a Project to Common Council for its approval; 4.3.2.2. Reject a Project proposal outright; 4.3.2.3. Request that the Applicant make changes to the proposal; 4.3.2.4. Require an Applicant return to Growth Committee with a Project evaluation at the completion of the Project; 4.4. The City Manager: 4.4.1. Shall ensure compliance with the principles and requirements contained in this policy. 4.5. The Commissioner of Growth and Community Services: 4.5.1. Is responsible for assembling a cross -corporate staff team to carefully review all Projects and accompanying business cases and provide advice and updates to Growth Committee and Council on Projects. 4.6. The Commissioner of Finance: 4.6.1. Will develop and update this policy as necessary and present changes to Council; 4.6.2. Will perform the transfers to and from this reserve as authorized by Council; 59 E:11.1 City of Saint John Strategic Real Estate Capital Reserve SAINT J©HN 5. FUNDING THE RESERVE 5.1. The Fund is established from $1,625,899 in net financial assets returned to the City as part of the Wind -Down of Develop Saint John. 5.2. The City may elect to top -up the Fund as part of the annual budget process for the City upon the recommendation of Finance Committee and approval of Common Council. 5.3. The City may designate the proceeds of the sale of City owned assets, particularly land, to be placed in the Fund. 5 EMA