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2021-09-07_Agenda Packet--Dossier de l'ordre du jourCity of Saint John Common Council Meeting AGENDA Tuesday, September 7, 2021 6:00 pm 2nd Floor Common Council Chamber, City Hall Pages 1. Call to Order 1.1. Land Acknowledgement 1.2. National Anthem 2. Approval of Minutes 2.1. Minutes of July 26, 2021 5 - 30 3. Approval of Agenda 4. Disclosures of Conflict of Interest 5. Consent Agenda 5.1. Crane Mountain Enhancement Inc. (CMEI) Letter re: 348 Acamac Bacldand 31 - 45 Road (Recommendation: Receive for Information) 5.2. Designation of By-law Enforcement Officer - Jeffrey Graham (Recommendation 46 - 55 in Report) 5.3. Station 8 Lease Agreement for Elections Canada Use (Recommendation in 56 - 64 Report) 5.4. Appointment of Heritage Officer Pursuant to the Heritage Conservation Act 65 - 66 (Recommendation in Report) 5.5. Contract 2021-01 Catherwood Street - Sewer Separation (Recommendation in 67 - 69 Report) 5.6. HVAC and Control System Upgrades - Municipal Operations Building 175 70 - 73 Rothesay Avenue (Recommendation in Report) 5.7. Bang the Table Software Service Agreement (Recommendation in Report) 74 - 135 6. Members Comments 7. Proclamation 8. Delegations / Presentations 9. Public Hearings - 6:30 p.m. 9.1. Proposed Zoning ByLaw Amendment with Planning Advisory Committee report 136 - 167 recommending Rezoning and Staff presentation - 1720 Manawagonish Road (1st and 2nd Reading) 9.2. Proposed Zoning ByLaw Amendment with Planning Advisory Committee report 168 - 212 recommending Rezoning and Staff presentation - 867 Millidge Ave (1st and 2nd Reading) 9.3. Proposed Municipal Plan and Zoning ByLaw Amendment with Planning 213 - 312 Advisory Committee report recommending amendments and Staff Presentation - 60 Technology Drive (1st and 2nd Reading) 10. Consideration of By-laws 10.1. Municipal Plan Amendment, Zoning ByLaw Amendment, Section 59 313 - 321 Conditions - 695 Somerset Street (3rd Reading) 10.2. Zoning ByLaw Amendment and Section 131 Agreement - 91 King Street (3rd 322 - 325 Reading) 11. Submissions by Council Members 12. Business Matters - Municipal Officers 12.1. Compliance Program Overview 326 - 343 12.2. Integrated Customer Service Centre Project Update 344 - 355 13. Committee Reports 14. Consideration of Issues Separated from Consent Agenda 15. General Correspondence 15.1. Responses to City of Saint John Position Papers (Recommendation: Receive for Information) 15.1.1. Wayne Long, Liberal Candidate 356 - 360 K 16. 17. 18. 15.1.2. Mel Norton, Progressive Conservative Candidate 361 - 370 15.1.3. Ann McAllister, Green Party Candidate 371 - 377 15.1.4. Don Paulin, NDP Candidate 378 - 380 15.2. Annual General Meeting - Pension Board of Trustees (Recommendation: 381 - 381 Select member of Council to attend AGM) Supplemental Agenda Committee of the Whole 17.1. Vaccine or Test Policy 382 - 382 17.2. Installation of metal cladding on the building known as "The Atlantic" located 383 - 383 at 21 Lower Cove Loop 17.3. Strategy Course for Elected Officials 384 - 384 Adjournment K City of Saint John Common Council Meeting Tuesday, September 7, 2021 Committee of the Whole 1. Call to Order Si vous avez besoin des services en frangais pour une reunion de Conseil communal, veuillez contacter le bureau du greffier communal au 658-2862. Each of the following items, either in whole or in part, is able to be discussed in private pursuant to the provisions of subsection 68(1) of the Local Governance Act and Council / Committee will make a decision(s) in that respect in Open Session: 4:00 p.m., 2nd Floor Boardroom, City Hall 1.1 Approval of Minutes 68(1) 1.2 Employment Matter 68(1)(j) 1.3 Employment Matter 68(1)(j) 1.4 Financial Matter 68(1)(c) 1.5 Legal Opinion 68(1)(f) 1.6 Financial Matter 68(1)(c,f,g) 1.7 Legal Matter 68(1)(f) Ville de Saint John Seance du conseil communal Mardi 7 septembre 2021 18h 2e etage Salle du conseil communal, h6tel de ville Comite plenier 1. Ouverture de la seance Si vous souhaitez obtenir des services en frangais pour une seance du conseil communal, veuillez communiquer avec le bureau du greffier communal au 658-2862. Chacun des points suivants, en totalite ou en partie, peut faire I'objet d'une discussion en prive en vertu des dispositions prevues au paragraphe 68(1) de la Loi sur la gouvernance locale. Le conseil/comite prendra une ou des decisions a cet egard au cours de la seance publique : 16 h, salle de conference du 2e etage, h6tel de ville 1.1 Approbation du proces-verbal 68(1) 1.2 Questions d'emploi 68(1)j) 1.3 Questions d'emploi 68(1)j) 1.4 Avis juridique 68(1)f) 1.5 Avis juridique 68(1)f) 1.6 Questions financieres 68(1)c, f, g) 1.7 Questions juridiques68(1)f) Seance ordinaire 1. Ouverture de la seance 1.1 Reconnaissance des terres 1.2 Hymne national 2. Approbation du proces-verbal 3. Adoption de I'ordre du jour 4. Divulgations de conflits d'interets K 5. Questions soumises a I'approbation du conseil 5.1 Lettre de Crane Mountain Enhancement Inc. (CMEI) concernant le 348, chemin Acamac Backland (Recommendation : obtenir de l'information) 5.2 Designation d'un agent ou d'une agente d'application de reglements municipaux - Jeffrey Graham (recommendation clans le rapport) 5.3 Convention de bail avec Elections Canada pour la station 8 (recommendation clans le rapport) 5.4 Nomination d'un agent du patrimoine en vertu de la Loi sur la conservation du patrimoine (recommendation clans le rapport) 5.5 Contrat 2021-01 - Separation d'egout sur la rue catherwood (recommendation clans le rapport) 5.6 Systemes CVCA et mecanisme de contr6le - Edifice des operations municipales 175, avenue Rothesay (Recommendation clans le rapport) 6. Commentaires presentes par les membres 7. Proclamation 8. Delegations et presentations 9. Audiences publiques 9.1 Projet de modification de I'arrete de zonage avec le rapport du comite consultatif d'urbanisme recommandant le rezonage et presentation du personnel - 1720, chemin Manawagonish (1" et 2e lecture) 9.2 Projet de modification de I'arrete de zonage avec le rapport du comite consultatif d'urbanisme recommandant le rezonage et presentation du personnel - 867, avenue Millidge (1" et 2e lecture) 9.3 Projet de modification de I'arrete de zonage avec le rapport du comite consultatif d'urbanisme recommandant des modifications et presentation du personnel - 60, promenade Technology (1" et 2e lecture) 10. Etude des arretes municipaux 10.1 Modification du plan municipal, modification de 1'arrete de zonage, conditions de I'article 59 - 695, rue Somerset (31 lecture) 10.2 Modification de 1'arrete de zonage et entente en vertu de I'article 131 - 91, rue King (31 lecture) 11. Interventions des membres du conseil K3 12. Affaires municipales evoquees par les fonctionnaires municipaux 12.1 Apergu du programme de conformite 12.2 Mise a jour du projet de Centre integre de service a la clientele 12.3 Entente de services du logiciel Bang the Table 13. Rapports deposes par les comites 14. Etude des sujets ecartes des questions soumises a I'approbation du Bureau 15. Correspondance generale 15.1 Reponses aux declarations de principe de la Ville de Saint John (Recommendation : obtenir de ('information) 15.1.1 Wayne Long, candidat du Parti liberal 15.1.2 Mel Norton, candidat du Parti conservation 15.1.3 Ann McAllister, candidate du Parti vert 15.1.4 Don Paulin, candidat du NPD 15.2 Assemblee generale annuelle - Conseil de fiducie du regime de pension (Recommendation : choisir un membre du Conseil pour assister a I'AGA) 16.Ordre du jour supplementaire 17. Comite plenier 17.1 Politique sur les vaccins ou les tests 17.2 Pose de bardage metallique sue le batiment dit ((The Atlantic» situe au 21 Lower Cove Loop 17.3 Cours de strategie pour les elus 18. levee de la seance CI Present: Also Present: COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 ; ' i 11l/11►toll 1*011111:»e111W_\:i14*81I►10 COMMON COUNCIL OF THE CITY OF SAINT JOHN JULY 26th, 2021 AT 6:00 PM 2nd FLOOR COMMON COUNCIL CHAMBERS Mayor Donna Noade Reardon Deputy Mayor John MacKenzie Councillor -at -Large Brent Harris Councillor -at -Large Gary Sullivan Councillor Ward 1 Greg Norton Councillor Ward 1 Joanna Killen Councillor Ward 2 Barry Ogden Councillor Ward 3 Gerry Lowe Councillor Ward 3 David Hickey Councillor Ward 4 Greg Stewart Councillor Ward 4 Paula Radwan City Manager J. Collin General Counsel M. Tompkins Commissioner Human Resources S. Hossack Fire Chief & Chief Emergency Management Services K. Clifford Commissioner Utilities & Infrastructure Services B. McGovern Deputy Commissioner Growth & Community Services P. Ouellette Financial Officer J. Forgie Commissioner, Public Works and Transportation Services M. Hugenholtz Director Legislative Services / City Clerk J. Taylor Deputy City Clerk P. Anglin Administrative Clerk R. Evans 61 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 1. Call to Order 1.1 Land Acknowledgement Councillor Brent Harris read the Land Acknowledgement and called for a moment of remembrance. The City of Saint John/Menaquesk is situated is the traditional territory of the Wolastogiyik/Maliseet.The Wolastogiyik/Maliseet along with their indigenous nelghbours, the Mi'Kmaq/Mi'kmaw and Passamaquoddy/Peskotomuhkati signed Peace and Friendship Treaties with the British Crown in the 1700s that protected their rights to lands and resources. 1.2 National Anthem Solveig Hansen sang 0 Canada. 2. Approval of Minutes 2.1 Minutes of Julv 12th. 2021 Moved by Councillor Sullivan, seconded by Councillor Harris: RESOLVED that the minutes of July 12, 2021 be approved. IO IMIIC0 01[GJ'_\ilk] ilk] I:40a 3. Approval of Agenda Moved by Councillor Norton, seconded by Councillor Radwan: RESOLVED that the Agenda for July 261h, 2021 be approved with the addition of the following items referred from Committee of the Whole: • 17.1 Contract Management Software HighQ • 17.2 Letter of Engagement PWC • 17.3 Appointments to Committees • To defer item 12.3 Quality of Life Initiatives Gas Tax Revenue. MOTION CARRIED. 4. Disclosures of Conflict of Interest Councillor Lowe declared a conflict of interest with item 10.2. 2 C.1 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 5. Consent Agenda 5.1 That as recommended by the City Manager in the submitted report M&C 2021- 207: Engineering Services: Woodlawn Park Lift Station the proposal from Dillon Consulting Limited, for engineering design and construction management services for the Woodlawn Park Lift Station project in the amount of $123,753.80 including HST be accepted and that the Mayor and City Clerk be authorized to execute the appropriate documentation in that regard. 5.2 That as recommended by the City Manager in the submitted report M&C 2021- 209: Contract No. 2021-13 Asphalt Resurfacing 2021 - Program Adjustments, Common Council approve an increase to the Contract 2021-13 award amount to Galbraith Construction Ltd. for Contract 2021-13: Asphalt Resurfacing 2021 from $4,868,504.01 to $5,027,894.01 (including HST.) 5.3 That as recommended by the City Manager in the submitted report M&C 2021- 210: Contract 2021-16: Coleson Cove Raw Water Transmission Main Upgrades, the contract be awarded to the low tenderer, Keel Construction Ltd., at the tendered price of $371,812.37 (including HST) as calculated based upon estimated quantities; and further that the Mayor and City Clerk be authorized to execute the necessary contract documents. 5.4 That as recommended by the City Manager in the submitted report M&C 2021- 132: Proposed Public Hearing Date - 1720 Manawagonish Road and 867 Millidge Avenue Common Council schedule the public hearings for the Zoning By-law rezoning application submitted by Kirit Patel for the property located at 1720 Manawagonish Road (PID 55237200) and the rezoning application submitted by Hughes Surveys for 867 Millidge Avenue (PID 55224810) for Tuesday, September 7, 2021 at 6:30 p.m. at the Council Chamber, City Hall 2nd floor, 15 Market Square, Saint John, NB. 5.5 That as recommended by the City Manager in the submitted report M&C 2021- 214: Letter of Support: Zoomers on the Go, the City Manager be authorized to draft a letter of support for Mayor Noade Reardon's signature to the 'Zoomers On The Go' program which identifies the City of Saint John as a program partner. Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that the recommendation set out in each consent agenda item respectively be adopted. MOTION CARRIED UNANIMOUSLY. 6. Members Comments 3 rA COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 7. Proclamation 8. Delegations/Presentations 9. Public Hearings- 6:30pm 9.1 Stop Up and Close a portion of Consumers Drive (15t and 2nd Readin General Counsel M. Tompkins introduced the public hearing to amend the Bylaw Respecting the Closing of Roads, Streets or Highways in the City of Saint John to stop up and close a 13 square meter section of Consumers Drive. Manager Industrial Parks and Real Estate B. Irving advised on the purpose of the Stop Up and Close amendment to enable the City to enter a license agreement with the First United Pentecostal Church to erect wayfinding signage to the Church. The Mayor called 3-times for any member of the public who is against proposal to present, with no one presenting. The Mayor called 3-times for any member of the public who is in favour of the proposal to present, with Rev. Carter presenting. Responding to question, staff advised there are no impacts to travel, the stop up and closure is for the green belt area. Moved by Deputy Mayor Mackenzie, seconded by Councillor Sullivan: RESOLVED that the by-law entitled, "By -Law Number L.G.4-1 A By -Law respecting the Closing of Roads, Streets or Highways in The City of Saint John", regarding a portion of Consumers Drive by adding thereto Section 4 immediately after Section 3 thereof, be read a first time. MOTION CARRIED. Read a first time by title, the by-law entitled, "By -Law Number L.G.4-1 A By -Law respecting the Closing of Roads, Streets or Highways in The City of Saint John." Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "By -Law Number L.G.4-1 A By -Law respecting the Closing of Roads, Streets or Highways in The City of Saint John", regarding a portion of Consumers Drive by adding thereto Section 4 immediately after Section 3 thereof, be read a second time. IL [all IIf] ► Kalil ilk] ilk] I:10a 4 E:3 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Read a second time by title, the by-law entitled, "By -Law Number L.G.4-1 A By -Law respecting the Closing of Roads, Streets or Highways in The City of Saint John." 9.2 Proposed By -Law Amendment — Heritage Conservations Area By -Law — 191 Princess Street Director P. Ouellette advised that the necessary advertising was completed with regard to the proposed amendment to the Saint John Heritage Conservations Area By -Law. The applicant property owner at 191 Princess Street requests removal of the municipal heritage designation from the property. The request was reviewed by the Heritage Development Board on May 51h, 2021, where the Board provided a unanimous recommendation to Common Council to deny the proposed amendment. Heritage Director E. Sampson recommended Council approve the staff recommendation to deny the request by the applicant for a proposed by-law amendment to remove 191 Princess Street from the Heritage Conservation Area Bylaw and described the impact of removing the property from heritage designation. The Mayor called three times for anyone present wishing to speak against the staff recommendation, with the following presenting: • Carey Stevensen owner 191 Princess Street. • John Fraser co-owner 191 Princess Street. The Mayor called three times for anyone wishing to speak in favour of the staff recommendation with Jamie Watson, Chair Heritage Board presenting. Moved by Councillor Radwan, seconded by Councillor Sullivan: RESOLVED that as recommended by the City Manager in the submitted report M&C 2021- 217: Proposed By -Law Amendment — Heritage Conservations Area By -Law, Common Council denies the proposed amendment to remove the property at 191 Princess Street from designation under HC-1 Saint John Heritage Conservation Areas By -Law. MOTION CARRIED with Councillors Lowe and Harris voting nay. 10. Consideration of By -Laws 10.1 Proposed Municipal Plan Amendment — 60 Technology Drive Director P. Ouellette read into the record the proposed amendment to the Municipal Plan which would revise Policy LU-68 to recognize that the Somerset Business Park may be further developed with medium to high density residential land uses; redesignate on Schedule A of the Municipal Plan an approx. area of 13.71 hectares located at 60 Technology Drive to Urban Neighbourhood and redesignate on Schedule B of the 5 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Municipal Development Plan an area of approx. 13.71 hectares located at 60 Technology Drive to Medim to High Density Residential. The developer's objective is to introduce five 6-story buildings consisting of 458 units. Director Ouellette advised the required advertising has been completed and no letters were received during the 30-day public review period. Staff recommend that Council refer the matter to the Planning Advisory Committee and schedule a Public Hearing. Moved by Deputy Mayor MacKenzie, seconded by Councillor Harris: RESOLVED that the proposed Municipal Plan By -Law Amendment regarding 60 Technology Drive be referred to the Planning Advisory Committee for a report and recommendation and the necessary advertising be authorized with a Public Hearing to be held on Tuesday, September 7, 2021 at 6:30 p.m. in the Common Council Chamber. MOTION CARRIED. Having declared a Conflict of Interest, Councillor Lowe withdrew from the meeting. 10.2 Proposed Zoning By -Law Amendment with Section 59 Conditions — 489 Sea Street and 0 Woodville Road (3rd Reading) Director P. Ouellette introduced the proposed Zoning Bylaw amendment with s. 59 Conditions that address the request made by Council during 15t and 2nd reading for additional information on landscaping. Referring to the submitted report entitled M&C 2021-216: Section 59 Conditions — 489 Sea Street and 0 Woodville Road, Senior Planner M. Reade commented on the revised s. 59 condition to provide flexibility on landscaping, environmental conditions, and natural species. Landscaping standards will be examined in depth in the upcoming Municipal Plan review. Moved by Councillor Norton, seconded by Councillor Harris: RESOLVED that the staff recommendation in the submitted report be adopted, as follows: 1. That Common Council give 3rd reading to the proposed rezoning. 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on September 13, 2010, rezoning of the parcel of land having an area of approximately 0.47 hectares, located at 489 Sea Street, also identified as PID Number 00385781. 3. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.71 hectares, located at 489 Sea Street, also identified as a portion of PID Number 00385781 and a portion of PID number 00471557: 6 iN COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 a) That a detailed landscaping plan be prepared for the development by the proponent and submitted for the approval of the Development Officer. This plan is to detail landscaping within the following areas and seek to maximize the incorporation of native plant and tree species where appropriate and feasible: • along the Sea Street Right of way • along boundaries with existing residential areas • along the boundary with the proposed town house development. b) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features; and c) The above landscaping, elevation and site plans be attached to the permit application for the development of the parcel of land. 4. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.71 hectares, located at 489 Sea Street, also identified as a portion of PID Number 00385781 and a portion of PID number 00471557: a. That a phasing plan for the proposed townhouse development be developed by the proponent for the approval of the Development Officer showing the area for the storage of materials and heavy equipment parking over the course of the construction of the proposed townhouse development. 5. That Common Council assent to the submitted subdivision plan, in general accordance with the submitted Sea Street Manor - Phase 3 - Proposed New Public Street Townhouse Development tentative plan, including any required Local Government Services Easements. 6. That Common Council accept money in -lieu of Land for Public Purposes dedication, for the LPP requirement, for the proposed Sea Street Manor - Phase 3-Proposed New Public Street Townhouse Development at 0 Woodville Road (PID 00394073 and 00471557 (portion)). 7. That Common Council authorize the preparation and execution of a City/ Developer Subdivision Agreement to ensure provision of the required work and facilities. MOTION CARRIED. VA 11 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-113 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.38 hectares, located adjacent to 489 Sea Street also identified as a portion of PID Number 00471557, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN); amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.14 hectares, located at 489 Sea Street also identified as a portion of PID Number 00385781, from Neighbourhood Community Facility (CFN) to Low Rise Residential (RL); and amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 1.79 hectares, located at 0 Woodville Road also identified as PID Number 00394973 and a portion of PID Number 00471557, from Two -Unit Residential (R2) to Low Rise Residential (RL), be read. MOTION CARRIED. The by-law entitled, "By -Law Number C.P. 111-113 A Law to Amend the Zoning By -Law of The City of Saint John" was read in its entirety. Moved by Deputy Mayor MacKenzie, seconded by Councillor Killen: RESOLVED that: 1. Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on September 13, 2010, rezoning of the parcel of land having an area of approximately 0.47 hectares, located at 489 Sea Street, also identified as PID Number 00385781. 2. Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.71 hectares, located at 489 Sea Street, also identified as a portion of PID Number 00385781 and a portion of PID number 00471557: a) That a detailed landscaping plan be prepared for the development by the proponent and submitted for the approval of the Development Officer. This plan is to detail landscaping within the following areas and seek to maximize the incorporation of native plant and tree species where appropriate and feasible: • along the Sea Street Right of way • along boundaries with existing residential areas • along the boundary with the proposed town house development. b) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and 8 12 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features; and c) The above landscaping, elevation and site plans be attached to the permit application for the development of the parcel of land. 3. Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 0.71 hectares, located at 489 Sea Street, also identified as a portion of PID Number 00385781 and a portion of PID number 00471557: a) That a phasing plan for the proposed townhouse development be developed by the proponent for the approval of the Development Officer showing the area for the storage of materials and heavy equipment parking over the course of the construction of the proposed townhouse development. 4. Common Council assent to the submitted subdivision plan, in general accordance with the submitted Sea Street Manor - Phase 3 - Proposed New Public Street Townhouse Development tentative plan, including any required Local Government Services Easements. 5. Common Council accept money in -lieu of Land for Public Purposes dedication, for the LPP requirement, for the proposed Sea Street Manor - Phase 3-Proposed New Public Street Townhouse Development at 0 Woodville Road (PID 00394073 and 00471557 (portion)). 6. Common Council authorize the preparation and execution of a City/ Developer Subdivision Agreement to ensure provision of the required work and facilities. IL ED]II100K4JAilk] ilk] I: 101 Moved by Deputy Mayor MacKenzie, seconded by Councillor Killen: RESOLVED that the by-law entitled, "By -Law Number C.P. 111-113 A Law to Amend the Zoning By -Law of The City of Saint John", amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.38 hectares, located adjacent to 489 Sea Street also identified as a portion of PID Number 00471557, from Two -Unit Residential (R2) to Neighbourhood Community Facility (CFN); amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 0.14 hectares, located at 489 Sea Street also identified as a portion of PID Number 00385781, from Neighbourhood Community Facility 9 13 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 (CFN) to Low Rise Residential (RL); and amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 1.79 hectares, located at 0 Woodville Road also identified as PID Number 00394973 and a portion of PID Number 00471557, from Two -Unit Residential (R2) to Low Rise Residential (RL), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-113 A Law to Amend the Zoning By -Law of The City of Saint John." General Counsel M. Tompkins advised on the requirement under Section 59 of the Community Planning Act to rescind the conditions imposed on September 13, 2010 rezoning of the parcel of land having an area of approximately 0.47 hectares, located at 489 Sea Street, also identified as PID Number 00385781. Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, rescind the conditions imposed on September 13, 2010, rezoning of the parcel of land having an area of approximately 0.47 hectares, located at 489 Sea Street, also identified as PID Number 00385781. MOTION CARRIED. 10.3 Proposed Zoning By -Law Amendment - 730, 858, 864 and 906 Dever Road with Section 59 Conditions and 131 Agreement Director Ouellette updated Council on the changes made since the June 281" Public Hearing, including 15t and 2nd reading, to address noise monitoring and the City's undertaking to provide an independent sound assessment. Concerning noise monitoring the City Manager clarified the proposed mechanism in the s. 59 conditions is to perform a noise assessment, when there is justification, 4 times during each 10-year period in perpetuity. Responding to question General Counsel advised the tools to enforce the proposed s. 59 noise conditions are under the Community Planning Act (CPA) rather than having to rely on the less powerful tools available under the City's Noise Bylaw. Recognizing there is a railway in the back of the subject property, Council may not regulate land use on that property. What is before Council for their consideration is the land use of the property adjacent to the railway, and so whatever s. 59 conditions are being imposed relating to noise will relate to the use of the subject property and not the railway, recognizing that the railway will be an integral part. 10 14 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 General Counsel advised Council of their obligation when making their decision; Council may not act arbitrarily or with bias and it is crucially important that the decisions are based on land use considerations. Commenting on the City Manager's statement, General Counsel advised that Council may use the CPA to enforce s. 59 noise conditions, and should they so choose they may lift the s. 59 noise conditions and the ability to enforce the conditions. Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that they by-law entitled, "By -Law Number C.P. 111-112 A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 13.2 hectares, located at 730, 858, 864 and 906 Dever Road, also identified as being portions of PID numbers 00405589, 55002968, and 55180079, from Light Industrial (IL) to Transportation (T), be read. MOTION CARRIED with Councillor Killen voting nay stating for the record she is making her decision without bias, based on her feeling corporate citizenship is not being shown through statements that it is not practicable and cost prohibitive to conduct annual noise assessments and the citizens' concerns re the 10-m high and 240 m in length noise wall are not being heard; and Councillor Radwan voting nay stating for the record there are somethings that are not cost prohibitive to her; it is not cost prohibitive for citizens to deal with increased noise from trucks, it's not cost prohibitive for the City staff to be dealing with ongoing concerns about noise when it is going to be very costly to resolve them. The by-law entitled, "By -Law Number C.P. 111-112 A Law to Amend the Zoning By -Law of The City of Saint John," was read in its entirety. Moved by Councillor Hickey, seconded by Councillor Harris: RESOLVED that 1. Common Council rescind the Section 39 conditions imposed on the November 2, 1987, rezoning of the property located at 864 Dever Road, also identified as PID 55002968. 2. Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 13.2 hectares, located at 730, 858, 864 and 906 Dever Road, also identified as portions of PID Numbers 00405589, 55002968, and 55180079: (a) The development and use of the parcel of land be in accordance with detailed site and building elevation plans, prepared by the developer and subject to the approval of the Development Officer, illustrating the design of the site, location of buildings and 11 15 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 structures, garbage enclosures, outdoor storage, driveway accesses, vehicle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features; and that the above site and elevation plans be attached to the permit application for the development of the parcel of land. (b) Modifications to the site driveway to allow for truck turning movements be made by the developer at their expense and that the applicable City permits and approvals be obtained for this work. (c) That access to the Rezoned Properties via the existing access opposite Greendale Crescent be prohibited except for emergency purposes. (d) That the proposed noise barrier adjacent to the intermodal terminal be constructed in accordance with the general design presented in the noise study completed for the application, or an equivalent design, and as a condition of the development permit. This noise barrier must be built prior to operation of the proposed facility. (e) That the proposed treed berm along the Dever Road frontage be constructed in general accordance with the design submitted in the application, with the detailed design submitted for the approval of the Development Officer with the required permit application. This landscaped berm isto be built priorto construction of the proposed facility on the Rezoned Properties. (f) That a final illumination plan be prepared by the developer and submitted for the approval of the Development Officer, detailing the lighting for the proposed development of the Rezoned Properties. The revised illumination plan must incorporate the necessary revisions to reduce the illumination level in the northwest portion of the site to limit the spillage onto adjacent lands to a maximum of 3 lux. (g) That crossing of the water transmission main and combined sewer be subject to the approval of Saint John Water in accordance with the following: That the crossings be designed by an engineering consultant with proven experience in assessing major water transmission mains and performing structural designs for 12 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 pipeline crossings. This consultant is to be engaged by the applicant. ii. That the engineering design consultant provide a stamped letter written by the design engineer that states that in their professional opinion the design and loadings will have no structural effect on the transmission main and/or sewer, will not impact future maintenance of the transmission main and/or sewer, and that the design was done in accordance with all standards and guidelines. iii. That any proposed fill overtop of existing municipal infrastructure must be subject to an engineering design provided by the developer and reviewed/approved by the City and must not adversely effect Saint John Water's ability to access their infrastructure. (h) In addition to the engineered design of any pipeline crossings, the City requires that the crossings be subject to a written agreement outlining details and conditions of the crossing and insurance to safeguard any work during the construction of the proposed crossing of the water transmission main. In addition, an Indemnity and Hold Harmless Agreement should be provided releasing the City from specified liabilities. Any failure of the existing 1500 mm water transmission main and 900 mm diameter sewer due to the actions of the applicant shall be the sole responsibility of the developer. (i) The applicant shall provide to the City, any easements and/or rights -of -way for all municipal infrastructure within the lands of the application. 0) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted by the owner/developer's engineering consultant to the City for review and approval by the City. (k) That Long Combination Vehicles are not used to transport goods from the Rezoned Properties without the approval of the City. (1) That the applicant abandon the water service to the demolished building on site in accordance with the City of Saint John requirements and install a fire hydrant at the new terminus of the main serving the demolished building. 3. That the City, upon third reading at Common Council, pursuant to the provisions 13 17 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 of Section 59(1)(b) of the Community Planning Act, enter into an agreement with the developer of the parcel of land having an area of approximately 13.2 hectares, located at 730, 858, 864 and 906 Dever Road, also identified as portions of PID Numbers 00405589, 55002968, and 55180079 (collectively the "Rezoned Properties") respecting the following: a. The developer's obligation, with the City contributing to covering the purchase of materials and infrastructure inspection costs associated solely with the renewal of existing City infrastructure and the separating of the combined sewer, through the Rezoned Properties in order to separate the wastewater and stormwater. 4. That the City, upon third reading at Common Council, pursuant to the provisions of Section 59(1)(a) of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 13.2 hectares, located at 730, 858, 864 and 906 Dever Road, also identified as portions of PID Numbers 00405589, 55002968, and 55180079 (collectively the "Rezoned Properties") respecting the following: a. The developer is obligated, to develop and conduct a noise evaluation program ("Evaluation Program") related to the proposed intermodal terminal and potential auto terminal. The City reserves the right to engage a third -party engineering consultant to provide advice to the City on matters related to noise from the proposed development and review and provide advice regarding work completed by the Developer and their consultant. The Evaluation Program shall be conducted by an engineering consultant with expertise in sound modelling and assessments with costs being the responsibility of the Developer. The scope work for this Evaluation Program is to be reviewed and approved by the City. In the event of a dispute between the developer and City related to the Scope of Work for the monitoring program, both parties will attempt to resolve the dispute in good faith, although the City's decision is final. This Evaluation Program will include the collection and assessment of ambient noise levels (characterized by A -weighted hourly average sound level equivalent, Leq(A)) at the nearby receptors, agreed upon by the City of Saint John through the scope of work of the program, at the following times: 1. Prior to the installation of the intermodal facility (pre - project #1) 14 iF:1 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 2. After the intermodal facility becomes fully operational (post -project #1) 3. Prior to the auto -compound facility being constructed (pre - project #2) 4. After the auto -compound facility becomes fully operational (post -project #2) 5. If the footprint of the proposed project is going to increase in size (i.e., expands) beyond the initially approved site plan a) Prior to the footprint increasing in size (pre -project #3) b) After the footprint is increased in size (post -project #3) The scope of the noise monitoring program will include the following: A. Pre -Project Ambient Noise Monitoring at Receptors • Subdividing the residential in close proximity of the proposed project (intermodal facility and proposed auto compound / terminal) /existing railyard to areas with expected similar sound levels, based on setback distances from nearby roads and the railyard. Identification of a total of 7 representative receptor locations (i.e., residential dwellings) for ambient noise monitoring. • Continuous (minimum of 48 hours) ambient noise monitoring at the receptor locations to gather hourly Leq(A) and various sound level percentiles (e.g., L10, L90, L99) at each of the representative receptors. This will be accomplished using calibrated and certified sound level meters / analyzers, equipped with data loggers, and where applicable with audio -recording capability. • Analysis of the sound data obtained and preparation of a summary of the existing ambient noise levels, including hourly averages and various sound level percentiles for each of the representative receptors. B. Post -Project Ambient Noise Monitoring at Receptors • Continuous (minimum of 48 hours) ambient noise monitoring at the same receptor locations as the pre -project stage, to gather hourly Leq(A) and various sound level percentiles (e.g., L10, L90, L99) at each of the representative receptors. This will be accomplished using calibrated and certified sound level meters / analyzers, equipped with data loggers, and where applicable with audio -recording capability. 15 11111061 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 • Analysis of the sound data obtained and preparation of a summary of the existing ambient noise levels, including hourly averages and various sound level percentiles for each of the representative receptors. C. Data Comparison and Follow-up • Comparison of the pre -project and post -project ambient noise monitoring data (i.e., Leq(A)) for each of the representative receptors and determination of the average changes in measured values. If the average ambient sound levels for post -project are within 2 dB of the pre -project levels no further action would be required by the Developer (JDI). A report summarizing the results of the ambient noise monitoring program will be provided by the engineering consultant engaged by the developer and will be submitted to the City for review and approval If the post -project average ambient noise levels are greater than 2 dB at any of the locations the following steps will be carried out: i. The developer's engineering consultant will conduct a drilldown data analysis, with playback of relevant audio files in order to identify key sources that resulted in post -project increases of average ambient noise levels by greater than 2 dB; ii. If the identified sources relate to operations at the proposed Project, mitigation measures, including operational mitigation measures, will be developed by the developer's engineering consultant, and implemented by the developer at the developer's cost, to limit noise impact. If the identified noise sources do not relate to the proposed Project, advise the City of same and provide any and all supporting documents and expert reporting as requested by the City to support this conclusion; and, iii. If required and upon the request of the City, confirm effectiveness of the mitigation measures by repeating post -project ambient noise monitoring to demonstrate that the average ambient noise levels are within 2 dB of pre -project values. 5. That the City, upon third reading at Common Council, pursuant to the provisions of Section 59(1)(a) of the Community Planning Act, impose the following condition on the parcel of land having an area of approximately 13.2 hectares, located at 16 491 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 730, 858, 864 and 906 Dever Road, also identified as portions of PID Numbers 00405589, 55002968, and 55180079 (collectively the "Rezoned Properties" a) That the City will complete its own sound assessment of the intermodal facility and auto terminal upon reasonable belief that noise levels at the locations have arose above 2 dB, with a maximum of four assessments in a continuous 10 calendar year period. Evaluation will be prepared by an engineering consultant experienced in noise assessments selected by the City, with the consultant selection and scope of work agreed to by both the City and Developer. In the event of a dispute between the developer and City related to the Scope of Work for the monitoring program, both parties will attempt to resolve the dispute in good faith, although the City's decision is final. This assessment will include a base case assessment with the intermodal facility and auto terminal (if applicable) not operating ("Base Case") and an operating case with the intermodal facility and auto terminal (if applicable) operating ("Operating Case"). The City will provide New Brunswick Southern Railway (NBSR) with sufficient notice to determine a mutually agreed 24-hour period where the intermodal facility/auto compound operations will cease for the collection of Base Case sound data. Notice of the City's intent to engage a consultant to complete a City -initiated noise assessment will be provided to the Developer, and the consultant's report will be provided to the Developer with the Developer being provided with the ability to have a third party review the study and all sound data obtained at the Developer's expense. Should the results of the evaluation comparing the Base Case with the Operating Case determine that the noise level of the Operating Case is greater than 2 dB over the Base Case at any of the location, and that this increase is related to operations of the proposed intermodal terminal and auto terminal, the Developer will be responsible for mitigating the noise impacts such that the average ambient sound levels for the Operating Case are within 2 dB of the Base Case levels. The City will conduct an additional Operating Case assessment to confirm effectiveness of the mitigation measures by repeating post -project ambient noise monitoring to demonstrate that the average ambient noise levels are within 2 dB of pre -project values. 17 21 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 b) That the Developer provides the City with the sum of $50,000, within 60 days of the City notifying the Developer of its intention to conduct a City -initiated assessment. to help support the completion of future noise assessment for the evaluation of noise from the proposed intermodal facility and auto terminal. MOTION CARRIED. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that they by-law entitled, "By -Law Number C.P. 111-112 A Law to Amend the Zoning By -Law of The City of Saint John" amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 13.2 hectares, located at 730, 858, 864 and 906 Dever Road, also identified as being portions of PID numbers 00405589, 55002968, and 55180079, from Light Industrial (IL) to Transportation (T), be read a third time, enacted, and the Corporate Common Seal affixed thereto. MOTION CARRIED with Councillors Killen and Radwan voting nay. Read a third time by title, the by-law entitled, "By -Law Number C.P. 111-112 A Law to Amend the Zoning By -Law of The City of Saint John." Moved by Deputy Mayor MacKenzie , seconded by Councillor Harris: RESOLVED that Common Council authorize a Section 131 agreement between the City and the Developer related to the development of the proposed park area along Dever Road, southwest of the proposed auto terminal. The agreement would incorporate the following components: a) Development of the proposed publicly accessible park area in general accordance with the plans submitted with the rezoning application with consideration of additional tree retention in the southwest corner of the proposed park. b) Ongoing maintenance and liability for the proposed park will be the responsibility of the developer. c) Continued provision of the park area as long as the intermodal terminal and/or auto terminal or any other industrial use are operating on PIDs 55180079and 55002968. MOTION CARRIED with Councillors Killen and Radwan voting nay. General Counsel M. Tompkins advised on the requirement to rescind the Section 39 conditions imposed on November 2, 1987, rezoning of the property located at 864 Dever Road, also identified as PID 55002968. 18 WA COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Moved by Councillor Sullivan, seconded by Councillor Lowe: RESOLVED that pursuantto s. 59 of the Community Planning Act, Common Council rescind the Section 39 conditions imposed on the November 2, 1987, rezoning of the property located at 864 Dever Road, also identified as PID 55002968. MOTION CARRIED. The Mayor recessed the meeting at 8:45 p.m. for a short break. The Mayor resumed at the meeting at 8:50 p.m. The City Clerk advised an additional motion is required under item 10.3 to enter into an Agreement under s. 59 of the Community Planning Act. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that Common Council authorize a Section 59 agreement between the City and the Developer related to the development of the proposed park area along Dever Road, southwest of the proposed auto terminal. MOTION CARRIED. 11. Submissions by Council Members 11.1 Federal Government Department for Saint John (Councillor Ogden) Moved by Councillor Hickey, seconded by Councillor Sullivan: RESOLVED that the matter Federal Government Department of Saint John be referred to the City Manager to add to the agenda Council Priorities session. IO 19111If] 0r4L\ilk] ilk] I:40a 12. Business Matters -Municipal Officers 12.1 Demolition of Vacant, Dilapidated and Dangerous Building at 110 Victoria Street (PID 00376517) Referring to the submitted report entitled Demolition of Vacant, Dilapidated and Dangerous Building at 110 Victoria Street (PID 00376517) Technical Services Engineer Planner B. Purington advised Council the Notice to Comply was not followed; therefore, staff recommend demolition. The Mayor read the cautionary demolition statement as follows: "The information which has been provided in the Council Kit includes the report of the 19 W COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Building Inspector stating that the building located at 110 Victoria Street (PID 00376517) is a hazard to the safety of the public by virtue of its being amongst other things, dilapidated or structurally unsound. Is there present an owner, including anyone holding any encumbrance upon this property, who wishes to present evidence to the contrary, i.e., that the building is structurally sound and not dilapidated?" No one came forward to present evidence. Moved by Councillor Sullivan, seconded by Deputy Mayor MacKenzie: RESOLVED that as recommended by the City Manager in the submitted report M&C 2021- 213: Demolition of Vacant, Dilapidated and Dangerous Building at 110 Victoria Street Common Council approve that the building located at 110 Victoria Street, PID# 00376517, is to be demolished as it has become a hazard to the safety of the public by reason of dilapidation; and BE IT FURTHER RESOLVED that one or more by-law enforcement officers appointed and designated under the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law are hereby authorized to arrange for the demolition, in accordance with the applicable City purchasing policies. MOTION CARRIED. 12.2 Management Job Evaluation Commissioner Hossack provided a brief overview of the Management Job Evaluation and compensation review. Moved by Deputy Mayor MacKenzie , seconded by Councillor Hickey: RESOLVED that as recommended by the City Manager in the submitted report M&C 2021- 211: Management Job Evaluation, Common Council approve the following: 1. That the City of Saint John engage Korn Ferry (CA) Ltd to conduct a Job Evaluation and Compensation Review of all Management/Professional positions as outlined in the Letter of Engagement attached to M&C 2021-211; and 2. That Mayor and City Clerk be authorized to execute the necessary documents. MOTION CARRIED. 12.3 Dominion Park Master Plan Phase 1 Implementations The item Dominion Park Master Plan Phase 1 Implementations deferred to later date. 20 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 13. Committee Reports Chair of Finance Committee Councillor Sullivan introduced changes to the Finance Committee Terms of Reference. 13.1 Finance Committee: Terms of Reference Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-198: Terms of Reference - Finance Committee, Common Council approve the attached amended Terms of Reference for the Finance Committee. MOTION CARRIED. 13.2 Finance Committee: Internal Audit Service Chair of Finance Committee Councillor Sullivan introduced the internal audit program. Moved by Councillor Sullivan, seconded by Councillor Radwan: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-220: Internal Audit Services, Common Council approve the submitted Internal Audit Charter and approve the addition of the Internal Audit Charter to the Procedural By -Law. MOTION CARRIED. 13.3 Finance Committee: ABC Reporting Policy Chair of Finance Committee Councillor Sullivan introduced the ABC Reporting Policy. Moved by Councillor Sullivan, seconded by Councillor Killen: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-226: ABC Reporting Policy FAS-022, Common Council approve the ABC Reporting Policy FAS-022. MOTION CARRIED. 13.4 Finance Committee: Asset Management Policy Updates Chair of the Finance Committee Councillor Sullivan introduced the Asset Management Policy Updates. 21 OR COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-215: Assest Management Policy Updates, Common Council approve the following changes to the Asset Management Policy: • Update the City's asset management principles: o Combine "Risk" and "Climate Change" considerations as a single principle. o Adjust the "Level of Service" principle to include "Quality of Life" infrastructure and align with strategic plans. • Remove section 9 "Strategies". MOTION CARRIED. 13.5 Finance Committee: Utiiity and General Fund - 2021 Capital Programs Revision III Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: RESOLVED that as recommended bythe Finance Committee in the submitted report M&C 2021-221: Utility and General Fund- 2021 Capital Programs Revision III, Common Council: • Approve revision III of the 2021 Water and Sewerage Utility Fund Capital Budget in the amount of $12,036,000 (gross) with contributions from other sources of $5,790,000 yielding a net capital budget in the amount of $6,246,000 to be funded by pay as you go (net) as set in Appendix A, and • Approve revision III of the 2021 General Fund Capital Budget in the amount of $45,309,783 (gross) with contributions from other sources of $29,442,183, yielding a net Capital budget in the amount of $15,867,600 to be funded by debt issue (net) as set in Appendix B. 11l[D]II100K4JAilk] ilk] I: 101 Moved by Councillor Norton, seconded by Councillor Hickey: RESOLVED that in accordance with s 4.13 of the Procedural Bylaw the meeting be extended beyond 10:00 p.m. MOTION CARRIED with Councillor Sullivan voting nay. 13.6 Finance Committee: 2022 Gas Tax Funds - Quality of Life Investments Moved by Councillor Hickey, seconded by Deputy Mayor MacKenzie: 22 MCI COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 RESOLVED that as recommended by the Finance Committee in the submitted report M&C 2021-219: 2022 Gas Tax Funds- Quality of Life Investments, Common Council receive this report and presentation for information. IO ED]IIII:AL[GL\ilk] ilk] I: 101 14. Consideration of Issues Separate from Consent Agenda 15. General Correspondence 15.1 Saint John Police Force 2020 Annual Report (Recommendation: Receive for Information) Moved by Deputy Mayor MacKenzie, seconded by Councillor Sullivan: RESOLVED that the Saint John Police Force 2020 Annual Report be received for information. IO 19111I:AL[4L\ilk] ilk] I:40a 15.2 J.Bezanson: Request to Remove Heritage Designation - 114-116 Wentworth Street (Recommendation: Refer to City Manager) Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart: RESOLVED that the letter from J. Bezanson: Request to Remove Heritage Designation 114- 116 Wentworth Street be referred to the City Manager. MOTION CARRIED. 15.3 J.Bezanson: Request to Remove Heritage Designation-66 Sydney Street/161 Princess Street (Recommendation: Refer to City Manager) Moved by Councilor Stewart, seconded by Deputy Mayor MacKenzie: RESOLVED that the letter from J.Bezanson: Request to Remove Heritage Designation 66 Sydney Street/161 Princess Street be referred to the City Manager. MOTION CARRIED. 15.4 SJ Ability Advisory Committee: Request to Present (Recommendation: Refer to the Clerk to Schedule). Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: 23 WA COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 RESOLVED that the request to present from SJ Ability Advisory Committee be referred to the City Clerk to schedule. MOTION CARRIED. 15.5 SJ Local Immigration Partnership: Request to Present (Recommendation: Refer to the Clerk to Schedule) Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that the request to present from SJ Local Immigration Partnership be referred to the City Clerk to schedule. IL ED]II10L[4L\ilk] ilk] I: 101 15.6 The Chamber: 351h Annual Golf Tournament- Ticket Purchase Request (Recommendation: Refer to Clerk to purchase tickets for interested Council members). Moved by Councillor Sullivan, seconded by Councillor Hickey: RESOLVED that "The Chamber: 351h Annual Golf Tournament"- Ticket Purchase Request be referred to the Clerk to purchase tickets for interested Council members. MOTION CARRIED. 16. Supplemental Agenda 17. Committee of the Whole 17.1 Contract Management Function and Information Governance System Moved by Deputy Mayor MacKenzie, seconded by Councillor Radwan: RESOLVED that as recommended by the Committee of the Whole having met on July 261h 2021, Common Council approve the following: 1.The City of Saint John enter into a Software Licence Agreement comprised of and incorporating the: (i) Order Form Agreement; (ii) HighQ Product Specific Terms; (iii) HighQ Information Security Controls; (iv) HighQ Service Availability, Maintenance, and Support Terms; and (v) Thomson Reuters Terms and Conditions in the form as attached to M&C 2021-223 with Thomson Reuters for the Contract Lifecycle Management product known as HighQ, and further 2. The City enter into the Thomson Reuters Mutual Non -Disclosure Agreement in the form as attached to this M&C 2021-223, and further 24 4.11 COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 3. The Mayor and City Clerk be authorized to execute the Software Licence Agreement and Mutual Non -Disclosure Agreement and any document ancillary thereto. MOTION CARRIED. 17.2 Letter of Engagement - PWC Moved by Councillor Harris, seconded by Deputy Mayor MacKenzie: RESOLVED that as recommended by the Committee of the Whole having met on July 261n 2021, Common Council approve the Letter of Engagement - PWC, and authorize the Mayor and City Clerk execute the Letter of Engagement with PWC in regard to TD Station. MOTION CARRIED. 17.3 Appointments to Committees Moved by Councillor Harris, seconded by Councillor Killen: RESOLVED that as recommended by the Committee of the Whole having met on July 261n 2021 Common Council approve the following appointments to Committees: Canada Games Foundation: to appoint Kimberly Beaton for a 3-year term from July 26, 2021 to July 26, 2024; City of Saint John Shared Risk Pension Plan Board of Trustees: to appoint Russell Wilson as an Alternate Trustee for a 4-year term from July 26, 2021 to July 26, 2025; Fort LaTour Development Authority: to appoint Derrick Stanford for a 3-year term from July 26, 2021 to July 26, 2024; Harbour (TD) Station Commission: to appoint Patricia Ellsworth and James LeMesurier, each for 3-year terms from July 26, 2021 to July 26, 2024; and grant an exemption to extend Ed Keyes' appointmentfora one-yearterm to continue as Chair of the Commission to 26 July 2022; PRO Kids: to reappoint Jordan Tracey, Andrew Holmes, Patrick Steeves each for 3-year terms from July 26, 2021 to July 26, 2024; and to appoint both Ben O'Neill and Krist Trotter for 3-year terms from July 26, 2021 to July 26, 2024; Saint John Aquatic Centre Commission: to appoint both Peter Murray and David Connell for 3-year terms from July 26, 2021 to July 26, 2024; Saint John Community Arts Board: to appoint both Andrea Kikuchi and Guylaine Cyr for 3-year terms from July 26, 2021 to July 26, 2024; 25 Wel COMMON COUNCIL / CONSEIL COMMUNAL July 26th, 2021 / le 26 juillet 2021 Saint John Energy: to appoint Neil Jacobsen for a 3-year term from July 26, 2021 to July 26, 2024; Saint John Free Public Library: to appoint both Mark Breen and Rona Howald for 3-year terms from July 26, 2021 to July 26, 2024. Saint John Transit Commission: to appoint Neville Crabbe for a 3-year term from July 26, 2021 to July 26, 2024. Trade and Convention Centre Oversight Committee: Notwithstanding the policy adopted by Common Council on October 29, 2012 regarding appointments to agencies, boards, and commissions to appoint Patricia Ellsworth for a 3-year term from July 26, 2021 to July 26, 2024; to appoint Nicky Matthews for 3-year term from July 26, 2021 to July 26, 2024; and to appoint Justin Tinker for a year term from July 26, 2021 to July 26, 2024 pending confirmation he willingness to serve on this committee. IO 19111If] 0KGL\ilk] ilk] I:10a 18. Adjournment Moved by Deputy Mayor MacKenzie, seconded by Councillor Stewart: RESOLVED that the meeting of Common Council held on July 26th, 2021 be adjourned. IO 11501If] 0E L\:]:]I:10a The Mayor declared the meeting adjourned at 10:10 p.m. 26 KZ9] (P"'Ah I� �4 JW-1i I COUNCIL REPORT M&C No. 2021-240 Report Date September 03, 2021 Meeting Date September 07, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: CMEI Letter RE: 348 Acamac Backland Road OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Andrew Reid Amy Poffenroth I John Collin RECOMMENDATION That Common Council receive and file this report. EXECUTIVE SUMMARY This report provides additional context in response to the letter Common Council received from Crane Mountain Enhancement Inc (CMEI) with regards to 348 Acamac Backland Road at their meeting on June 14, 2021. Current conditions imposed by Council in 2019 strictly limit any legal extraction activity at 348 Acamac Backland Road. These conditions include limiting access to the site, requiring proof of all necessary provincial approvals (i.e. certificate of determination through the Provincial Impact Assessment Process), and limiting any usage of excavated material to the Fundy Regional Service Commission (FRSC). CMEI's letter follows an announcement from the FRSC that their clay extraction project has been abandoned. Therefore, as the FRSC project has been abandoned, the 2019 conditions provide a high level of control in limiting any extraction activities on site. Staff can offer that this land use matter may be further considered during the comprehensive 10-Year Municipal Plan Review process. PREVIOUS RESOLUTION On December 2, 2019, Common Council gave third reading to a Municipal Plan Amendment and Rezoning at 348 Acamac Backland Road, also identified as PID No. 00289595, to amend Schedule A and B of the Municipal Plan by redesignating the property from Park and Natural Area to Rural Resource 31 -2- classification and to amend Schedule A of the Zoning By-law by rezoning the property from Rural (RU) to Pit and Quarry (PQ). REPORT This report provides the context for the letter received by Common Council from Crane Mountain Enhancement Inc (CMEI)l at the June 28, 2021 meeting. CMEI references a municipal plan amendment and rezoning enacted by Council on December 2, 2019 that enabled the establishment of a clay extraction and aggregate extraction operation on a site located at 348 Acamac Backland Road to support the Fundy Regional Solid Waste's Landfill operations. With the rezoning of the property, Council imposed several Section 59 conditions. Among these conditions (Attachment 1), as recommended by the Planning Advisory Committee, the excavated clay and aggregate material from the site was only to be used by the regional landfill in their operations: Excerpt from Existing Section 59 Conditions imposed on December 2, 2019 That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the use of the parcel of land with an area of approximately 16.1 hectares, located at 348 Acamac Backland Road, also identified as portions of PID No. 00289595, for the use of a Pit and for the use of a Quarry: a. That access to the site be limited to the existing private roadway known as Yellow Gate Road. b. That the excavated clay and aggregate material from the site only be used by the regional landfill in their operations. c. No portion of the site shall be developed in accordance with the applicant's proposal prior to the proponent receiving a Certificate of Determination through the Provincial Impact Assessment Process and all other necessary Provincial approvals including a Wetland and Watercourse Alteration Permit(s). Proof of these approvals must be submitted to the Development Officer with the required Excavation Permit Application(s). At their February 10, 2021 meeting, the Fundy Regional Service Commission (FRSC) decided not to pursue the land purchase and development of the clay extraction and aggregate operation at 348 Acamac Backland Road, instead opting for an alternative liner design for the landfill cells. ' Crane Mountain Enhancement, Inc. (CMEI) is a "an independent, community -based advisory committee, elected by residents of the Host Communities and is responsible for monitoring all aspects of the Crane Mountain Sanitary Landfill site protecting the environment in the conununities adjacent to the landfill, and selecting the projects that will receive grants from the host community enhancement fund." Source: www.cmei.ca ic3A -3- Following this decision, the CMEI contacted Growth and Community Services staff in February 2021 to inquire with respect to the record of land use approvals and required application process for initiating a reversion of these approvals. As per their letter, the CMEI advocate for the reversion of the property to its former zoning and land use. Growth and Community Service have provided general information to CMEI regarding the role of the landowner and the process for amending Section 59 conditions, in addition to staff's rationale for not recommending a "sunset clause," and enforcement tools available should any of the Section 59 conditions not be adhered to: Role of the landowner in an application to amend the municipal plan and/or zoning Section 2.13(a) of the Zoning By -Law, provides that any person who seeks to have the Zoning By -Law (or a resolution pursuant to s. 59) amended must complete an application form signed by the registered lot owner or their authorized agent. In this case, the registered lot owner is not the FRSC and therefore the FRSC cannot initiate such an application without the consent of the registered lot owner. The only exemption to this is if the Applicant is The City of Saint John. The process for amending existing Section 59 conditions The Community Planning Act authorizes Council to set out conditions related to a specific application for re -zoning pursuant to section 59. If an applicant (with the consent of the registered lot owner) were to apply to rezone the land, Council would have authority to eliminate the existing conditions, vary the conditions, or provide new conditions. This would be conditional on a new application being submitted for consideration. When 'sunset clauses' are incorporated in municipal plan amendment and rezoning processes Council may prescribe time limits within which the proposal or conditions imposed on the proposal must be carried out. Such time limits have been imposed on rezonings in the past, in particular where there was a particular reason associated with it, such as land speculation, as guided by Policy 1-5 of the Municipal Plan. In this instance, the rezoning was initiated by a Public Body to provide clay and aggregate material associated with a solid waste landfill as opposed to an application initiated by a private developer for profit. Given this and the guiding policy of the Plan, no sunset clause was considered. Enforcing existing Section 59 Conditions In this case, the existing s. 59 conditions are specific to the FRSC using the excavated clay and aggregate material in their operations and are tied to the land, which provides a significant enforcement mechanism and oversight. If the subject properties are used contrary the Section 59 conditions imposed on December 2, 2019, Council has several options, including the enforcement tools -4- provided for at s. 134 of the Community Planning Act, including issuing an order to stop the development and it may also cancel the resolution in accordance with s. 59(5) and (6) of the Community Planning Act. In other words, if any excavation activity occurs by an operator other than the FRSC and appropriate provincial environmental approvals are not provided', Council (or their designate) may issue a stop -work order or cancel the resolution. If the resolution were to be cancelled, the zoning would revert from Pit and Quarry (PC) to its former zone, Rural (RU). Note: The Pit and Quarry Zone requires a development permit be sought prior to any extraction activity. To summarize: - Use of a clay extraction and aggregate operation is legally prohibited to anyone except the FRSC as per condition (b), and the FRSC have announced that they have abandoned the clay source project and not to use the land. - Unless the FRSC renews the project by October 9, 2023, current environmental approvals expire. Any new proponent would be required to obtain environmental approvals through the province for use of the subject property. - Should the property be used in a manner contrary to any of the existing Section 59 conditions imposed on December 2, 2019, the property would be subject to enforcement by the City and Council may revert the zoning to its former land use under Section 59(5) of the CPA. - For a third party to initiate an application process to either amend Section 59 Conditions or rezone the property to its former designation / zoning would require authorization from the property owner. Either of these processes implies a similar public approval process to a rezoning (neighbourhood notification, PAC meeting, Public Hearing, Common Council first and second reading), which affords any interested party such as CMEI to participate in the process at that time and make their concerns known. - Outside of this process, staff could consider the concerns of CMEI as part of the 10-year review of the Municipal Plan, which is currently scheduled for 2022. STRATEGIC ALIGNMENT Not applicable. SERVICEAND FINANCIAL OUTCOMES Not applicable. 2 On October 9, 2020, a certificate of determination was issued to the Fundy Regional Service Commission. The certificate contains 22 conditions, among them that the aggregate material must only be used by the proponent (FRSC) for their operations and that the proponent must commence the undertaking within 3 years. Source: Enviromnent and Local Govermnent - New Brunswick nb.ca -5- INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Both the current property owner of 348 Acamac Backland Road and the FRSC were made aware of Council's receipt of CMEI's letter and the forthcoming staff report to contextualize the matter. The FRSC declined to make any comment as they are no longer engaged in any kind of agreement with the property owner regarding the use of the land. The current property owner did not disclose any intention to file an application at this time. The Department of Environment and Local Government was also consulted with respect to the existing Certificate of Determination issued to register the Environmental Impact Assessment for the Fundy Regional Service Commission. Input from the Office of General Counsel was also incorporated into this report. ATTACHMENTS 1. Letter from CMEI dated June 8, 2021 2. Staff Report dated October 30, 2019 W CRANE MOUNTAIN ENHANCEMENT INC. AN %i PO Box 3263, Grand Bay -Westfield, NB, E5K 4V5 www.cmei.ca June 8, 2021 Saint John Common Council c/o Office of the Common Clerk City Hall Building PO Box 1971 8th Floor — 15 Market Square Saint John, NB E2L 4L1 Mayor Donna Reardon and Members of Common Council: By way of introduction, Crane Mountain Enhancement Inc. (CMEI) is mandated through responsibilities conferred by the Provincial Minister of Environment to advise the Fundy Regional Services Commission (FRSC) and other authorities having jurisdiction the views and comments of residents of the Crane Mountain Sanitary Landfill's host community "concerning the operation of any element of the Commission's solid waste management system". The CMEI's responsibilities also include monitoring the operation and environmental impact of the landfill facility and to make recommendations with respect the appropriate allocation of community enhancement funds. The CMEI is governed by a volunteer Board of Directors representing the Crane Mountain Sanitary Landfill's host community. By way of update to Common Council, we have been advised by City of Saint John municipal staff (Growth and Community Planning Services) that the rezoning process initiated in 2019 by the FRSC with respect to their proposed clay pit and aggregate quarry project did not include a sunset clause should the project fail to proceed. As such, the two separate municipal plan amendments that were undertaken simultaneously for this project by FRSC and approved by Common Council by third reading on December 2, 2019 are now permanent. As per the attached documents, a Municipal Plan Amendment took place to designate the impacted land from Park and Natural Area to Rural Resource. At the same time, the property was rezoned from Rural (RU) to Pit and Quarry (PQ). Given the FRSC's recent announcement that their pit and quarry project is no longer proceeding, the CMEI Board of Directors passed a resolution during their May Board Meeting requesting that the FRSC initiate amendments to revert the impacted lands to their pre-2019 land designation and zoning: Park and Natural Area and Rural (RU) in the City's Zoning Bylaw. As FRSC initiated the original municipal land use amendment and rezoning processes (including serving as the applicant and the project proponent in the original application and public hearing process), it is the CMEI's view that it is the responsibility of FRSC to initiate the required municipal planning processes, in cooperation with the landowner, to revert the lands to their previous land use and zoning. 01-1 AIDE MOUNTAIN ENHANCEMENT INC._+ PO Box 3263, Grand Bay -Westfield, NB, E5K 4V5 www.cmei.ca Given the Westfield Road community's wide -reaching and significant concerns with respect to the environmental and operational impacts associated with potential pit and quarry operations near the residential neighbourhoods of Acamac, Belmont, Ketepec, Martinon and Morna, it is the CMEI's view that it is the FRSC's responsibility and duty to lead efforts to return the impacted lands to their original land use status on behalf of the Crane Mountain Landfill's host community. The lands originally proposed for the FRSC's pit and quarry operations fall within the boundaries of the Mill Creek watershed, which is home to a diverse natural ecosystem and active wildlife population, six feeder lakes at multiple elevations, and the Nature Trust of New Brunswick's recently established Noremac Nature Preserve — all within the City of Saint John and minutes from several Saint John residential neighbourhoods. The Mill Creek watershed is also home to one of the highest concentrations of provincially designated wetlands in an urban setting in New Brunswick. We will also be initiating a formal request to present to Saint John Common Council regarding the mandate and work of the CMEI and share our concerns with respect to the now permanent Rural Resource land use and Pit and Quarry (PU) zoning. It is also the view of the CMEI Board of Directors that the Section 59 conditions associated with the 2019 rezoning do not offer the host community sufficient protection against a future commercial pit or quarry project. Finally, we would like to express our appreciation for the accessibility and professionalism of the City's Growth and Community Planning Services Team in helping address our questions and exploring possible next steps in resolving this issue. Respectfully submitted, d�wu- Tom Simpson, Chair, Board of Directors C. c. Marc MacLeod, Executive Director, Fundy Regional Service Commission Board of Directors, Fundy Regional Service Commission John Collin, City Manager Jacqueline Hamilton, Commissioner, Growth and Community Planning Services Phil Ouellette, Director, Growth and Community Planning Services KYA (P"'Ah ��1f`J -fit COUNCIL REPORT M&C No. 'ni 9-.773 Report Date October 30, 2019 Meeting Date November 04, 2019 Service Area Growth and Community Development Services His Worship Mayor Don Darling and Members of Common Council SUBJECT. MC 2019-273 348 Acamac Backland Road Supplemental Report FINAL.docx OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Mark Reade Phil Ouellette Jacqueline Hamilton John Collin RECOMMENDATION Subject to the approval of a Provincial Environmental Impact Assessment: 1. That Common Council re -designate, on Schedule A of the Municipal Development Plan, parcels of land with an area of approximately 6.0 hectares located at 348 Acamac Backland Road, also identified as portions of PID No. 00289595 from Park and Natural Area to Rural Resource Area. 2. That Common Council re -designate, on Schedule B of the Municipal Development Plan, parcels of land with an area of approximately 6.0 hectares located at 348 Acamac Backland Road, also identified as portions of PID No. 00289595 from Park and Natural Area to Rural Resource. 3. That Common Council rezone a parcel of land having an area of approximately 1.3 hectares, being the private roadway known as Yellow Gate Road, also identified as a portion of PID Nos. 00289454 and 00289595, from Rural (RU) to Pit and Quarry (PQ). 4. That Common Council rezone parcels of land having an area of approximately 16.1 hectares, located at 348 Acamac Backland Road, also identified as portions of PID No. 00289595, from Rural (RU) to Pit and Quarry (PQ). K1:3 -2- 5. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the use of the parcel of land with an area of approximately 16.1 hectares, located at 348 Acamac Backland Road, also identified as portions of PID No. 00289595, for the use of a Pit and for the use of a Quarry: a. That access to the site be limited to the existing private roadway known as Yellow Gate Road. b. That the excavated clay and aggregate material from the site only be used by the regional landfill in their operations. C. No portion of the site shall be developed in accordance with the applicant's proposal prior to the proponent receiving a Certificate of Determination through the Provincial Environmental Impact Assessment Process and all other necessary Provincial approvals including a Wetland and Watercourse Alteration Permit(s). Proof of these approvals must be submitted to the Development Officer with the required Excavation Permit Application(s). d. No portion of the site shall be developed in accordance with the applicant's proposal prior to the proponent receiving the appropriate approval(s) from the Province for access to the site. Proof of these approval(s) must be submitted to the Development Officer with the required Excavation Permit Application(s). e. That the Fundy Regional Services Commission provide a financial contribution to the City of $5000 per year until 2048, or until the excavation activity ceases. These funds are to be used in the Ketepec, Belmont, and Morna area for neighbourhood parks, community facilities and greenspaces to mitigate quality of life impacts associated with the proposal. These monies are to be placed in the Lands for Public Purposes Trust Fund and that these funds be earmarked for the Ketepec, Belmont, and Morna area. 6. That Common Council, pursuant to the provisions of Section 59 of the, impose the following conditions on the use of the parcel of land with an area of approximately 1.3 hectares, being the private roadway known as Yellow Gate Road, also identified as a portion of PID Nos. 00289454 and 00289595: a. The use of the rezoned portion of land is limited to the following: i. An access to the pit and quarry operation located on PID 00289595; and ii. Access to any use permitted in the Rural (RU) zone. 061 -3- 7. That Common Council direct Staff to convey the following concerns to the New Brunswick Department of Environment and Local Government, through the City's membership on the Technical Review Committee, for the Environmental Impact Assessment for the project: • That the issuance of an Approval to Operate for the proposed quarry portion of the project, require the proponent to notify area landowners of the semi-annual blasting and crushing activities in the proposed quarry prior to their commencement. • That the proposed wetland compensation areas located outside of the clay extraction area be completed in advance of the clay extraction. • That the wetland compensation areas incorporate appropriate plantings. • That the City is not prepared to accept maintenance or ownership of the NBDTI access road because of the approval of the project and the factors differentiating the access required for this proposal from year round dwelling units. EXECUTIVE SUMMARY During the October Planning Advisory Committee (PAC) meeting, the Committee adopted a recommendation to deny the application from the Fundy Regional Services Commission for a Municipal Plan Amendment and Rezoning to establish a clay extraction and aggregate operation to support the Landfill's operations on a site located at 348 Acamac Backland Road. The staff recommendation was to approve the application subject to conditions. However, the Committee also recommended additional conditions for Common Council to impose, should they choose to approve the proposal. The purpose of this report is to review the applicability of these conditions and provide a revised Staff Recommendation that addresses the concerns raised by the PAC. Staff believe that the inclusion of these proposed changes, implemented through the Municipal and Provincial approvals, respond to the feedback expressed by members of the public at the PAC meeting as well as the additional feedback offered by PAC in their denial of the staff recommendation. PREVIOUS RESOLUTION On September 23, 2019, Common Council referred the planning application from Gemtec Limited on behalf of the Fundy Regional Services Commission (RSC) to establish a pit for clay extraction and a quarry for aggregate extraction at 348 Acamac Backland Road to the Planning Advisory Committee for a report and recommendation. STRATEGIC ALIGNMENT -4- It is in the interest of The City of Saint John to have a zoning framework that promotes a competitive business environment for investment to support development while responding to concerns related to impacts on community quality of life and the environment. An overall goal of the Municipal Plan is for the City and Regional Services Commission to manage solid waste in an economic and publicly acceptable manner. REPORT The proposed Municipal Plan amendment and rezoning is to allow for the development of a pit for clay extraction and a quarry for aggregate extraction. The RSC will use the clay and aggregate material at the Crane Mountain landfill. The proponent notes, the clay is of particular importance as it is a required for the construction of cells at the landfill for the disposal of municipal solid waste. The RSC has experienced challenges in securing an adequate source of acceptable clay. The original recommendation contained in the Staff Report and memo to PAC was to amend the Municipal Plan and rezone portions of the site to allow for the extraction activities. The Municipal Plan amendment is required as the portion of the site where the proposed clay extraction area is located in a Provincially Regulated Wetland and is designated as Park and Natural Area. A Municipal Plan amendment is required to change the designation of this area to Rural Resource, which allows for aggregate extraction. The two proposed excavation areas and access road also require a rezoning from Rural (RU) to Pit and Quarry (PQ). Staff, in the PAC Report and subsequent memo, also recommended section 59 conditions to the Committee. These conditions relate to the following: • use of Yellow Gate Road to access to the proposed development, • a requirement that the proponent secure the required Provincial approvals including the Environmental Impact Assessment, Wetland and Watercourse Alteration permits, and approval of the New Brunswick Department of Transportation to use the gravel property access road located within the Route 7 right-of-way which provides access to Yellow Gate Road from the Route 7/Route 177 interchange, and • the exclusive use of the excavated material by the Regional Services Commission for the landfill. The Committee's recommendation to Common Council is to deny the application. The opinion of the Committee is that the proposal does not conform to the Municipal Plan, there would be impacts to the wetland and the immediate need for clay material does not exist. The Committee's recommendation also notes that should Common Council entertain approval of the application, they consider the following as possible HI -5- conditions on the rezoning, in addition to the conditions proposed in the Staff Recommendation: • The requirement for the proponent to create a communications plan to notify area residents of blasting events at the proposed quarry. • A financial contribution to the KBM (Ketepec, Belmont, and Morna) area of $5000 per year until 2048 for neighbourhood parks and greenspaces to mitigate quality of life impacts associated with the proposal. • That the proposed wetland compensation areas located outside of the clay extraction area be completed in advance of the clay extraction. • That the wetland compensation areas incorporate appropriate plantings. Section 59(1) (a) (ii) of the Community Planning Act provides that Common Council may: (ii) impose reasonable terms and conditions concerning (A) the uses of the land, buildings and structures, (8) the site layout and design, including parking areas, landscaping, and entry and exit ways, (C) the external design, appearance and spacing of buildings and structures, and (D) any other matters that it considers relevant to the situation. This provides broad jurisdiction to Common Council regarding the imposition of conditions associated with a rezoning application. It is staff's recommendation that Common Council to consider approving this amended recommendation, which staff believe responds to the concerns raised by members of the public and members of PAC. The remainder of this report qualifies the four additional items recommended by PAC, which is the basis for the amended staff recommendation. The recommended approach for formalizing these four items is discussed below. Wetland Compensation and Plantings Given the Province is responsible for regulating wetlands; Staff have reviewed the two conditions related to wetlands with the Provincial Department of Environment and Local Government. The project is subject to an Environmental Impact Assessment (EIA) and that assessment is currently undergoing review with the Province. This process must come to a favourable conclusion for the project to proceed. The Province can impose conditions for the EIA upon completion of the review and issuance of the Certificate of Determination (Approval). Staff have reviewed PAC's conditions with the Provincial staff reviewing the EIA and it is recommended that Common Council direct Staff to convey these concerns related to wetland compensation areas and plantings to :1 -6- the Province as recommended conditions to be imposed through the EIA, since wetland compensation is regulated through the Province. Notification regarding Blasting The only regulation on blasting activities imposed by the City on the application would be through the standards of the Pit and Quarry (PQ) zone that require the following: • That all blasting be monitored to ensure compliance by a professional engineer; • That all blasting be designed, loaded, supervised, and initiated by a Category I blaster as certified under the "Apprenticeship and Occupational Certification Act"; and • That all blasting operations to conform to the latest version of the "General Regulation — Occupational Health and Safety Act" with particular attention to Parts "XII-Explosives" and "XIV-Pits and Quarries;". Residents of the areas adjacent to Westfield Road (east of the proposed quarry), are concerned with the impacts of blasting associated with quarry operations. While the applicant has noted blasting will be monitored and pre -blast surveys of dwellings and structures will be available, large-scale quarrying operations typically provide notifications to the Public regarding the dates and times of planned blasting activity. Staff note this quarry operation would be subject to an Approval to Operate issued by the Province that will impose conditions on the quarry operation. Given this, it is recommended that the Common Council direct Staff to convey the concerns related to notification of blasting activities to the Province as a recommended condition to be attached to the Approval to Operate for the quarry. Park and Open Space Contribution The Committee also proposed that the RSC provide an annual financial contribution to the Ketepec, Belmont, and Morna area of $5000 per year until 2048. This annual payment over the remaining life of the landfill would be directed to neighbourhood parks and greenspaces to mitigate quality of life impacts associated with the proposal on the surrounding community. This approach has been reviewed with the City's Parks and Public Spaces service area who note these funds could be placed into a Trust with the City, similar to that used for money -in -lieu of Lands for Public Purposes, and be used for construction and maintenance and operations of parks and open spaces in the Ketepec, Belmont, and Morna area. The funds could also be used to offset operational costs of existing community centres in the area. Parks and Public Spaces also notes that any changes to where the funding is directed over time be done in consultation with the community. !i93 -7- Staff recommend that should a specific Section 59 condition be imposed related to community funding, that Common Council resolve to have Staff report back to Council regarding the administration of the funds. Staff note if the $5000 annual contribution is imposed as a condition on the proposed development, it would also meet the intent of providing money -in -lieu of Lands for Public Purposes under the Subdivision By -Law. This money -in -lieu contribution would be required because of any future subdivision of the subject site because of the transaction between the current landowner and the RSC. As the intent of the Subdivision By -Law is met, the requirement to provide money - in -lieu could be waived through a variance from the Subdivision By -Law. Staff propose the following Section 59 condition to require the annual payment of $5000 in conjunction with the proposed development: • That the Regional Services Commission provide a financial contribution to the City of $5000 per year until 2048, or until the excavation activity ceases. These funds are to be used in the Ketepec, Belmont, and Morna area for neighbourhood parks, community facilities and greenspaces to mitigate quality of life impacts associated with the proposal. The City shall establish a Policy to formalize the use of these funds. Imposing this requirement as a Section 59 condition, and having the funds payable to the City provides the City with control over how these funds are spent and to which projects the funds are directed. This allows for a means of mitigating the potential impacts on quality of life for residents who may be impacted by the proposal. The recommendation includes administration of these funds through the City's existing Lands for Public Purposes Trust Account. Previous Concerns Related to Site Access In 2016, Common Council tabled a request from Michael Boyle seeking permission to build a dwelling at 50 Columbus Drive (PID no. 00289462) and a dwelling at 0 Free Lane (PID no. 55043228). The proposed dwellings would be accessed from the property access road, which provides access from the Route 7 & 177 interchange to public and private right-of-ways in the area including Yellow Gate Road. This property access road is controlled by the New Brunswick Department of Transportation and Infrastructure (NBDTI) and was built in conjunction with Route 7. The position expressed by NBDTI with respect to the previous application for the construction of private dwellings was the property access road and the level of service received is not intended to service further development. NBDTI also noted if the City approves further development accessed by this road, the Department will transfer administration and control of the property access road to the city. City Staff note the current proposal for clay and aggregate extraction, while having a higher traffic volume than residential dwellings, will have a lower -8- demand for service as there is no requirement for winter maintenance, compared to that required by a year round dwelling. Materials will be extracted during the spring, summer, and fall months and the proposal is for the exclusive use of the Regional Services Commission and not a commercial quarry. This will result in a lower volume of truck traffic. Staff note that the Regional Services Commission will be responsible for the maintenance of Yellow Gate Road, a private road, and could also take on any necessary summer maintenance to the NBDTI access road. Staff recommend that the City Staff convey that it is not prepared to accept maintenance or ownership of the NBDTI access road as a result of the approval of the project and the factors differentiating the access required for this proposal from year round dwelling units. SERVICEAND FINANCIAL OUTCOMES The approach proposed by Staff with respect to the comments received from the Public and PAC, seeks to respect the interests and mitigate the concerns expressed by area residents. The approach also respects the policy direction established in the Municipal Plan, while enabling efficient and effective landfill operations INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The original planning application was circulated to Infrastructure Development, and Buildings and Technical Services for review and comment. The City Solicitor's Office, Parks, and Public Spaces have also provided input into the report. ATTACHMENTS PAC Recommendation Letter PAC Report Package :111 (P"'Ah �� 1 f` j'f i 1 COMMON COUNCIL REPORT M&C No. 2021-238 Report Date August 31, 2021 Meeting Date September 07, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Designation of By-law Enforcement Officer AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Christopher McKiel J Hamilton /A Poffenroth John Collin RECOMMENDATION It is recommended that Common Council adopt the attached resolution. EXECUTIVE SUMMARY The purpose of this report is to designate Jeffrey Graham, Assistant Building Inspector, as a by-law enforcement officer for the various by-laws which are enforced by Growth and Community Services. In doing so, Mr. Graham will be authorized to: • Issue Orders to Comply and Notices to Comply with respect to enforcement of by-laws that fall within the scope of the Community Planning Act and the Local Governance Act; • Lay information in Provincial Court with respect to enforcement of by-laws that fall within the scope of the Community Planning Act and the Local Governance Act; and • Conduct inspections pertaining to enforcement of by-laws that fall within the scope of the Community Planning Act and the Local Governance Act. PREVIOUS RESOLUTION N/A -2- REPORT It is necessary at this time to designate Jeffrey Graham, a newly hired Assistant Building Inspector, as a by-law enforcement officer by adopting the attached resolution so that he may carry out his duties pertaining to enforcement of the Saint John Building By-law, the Zoning By-law, the Flood Risk Areas By-law, the Saint John Dog Control By-law, the Mobile Home Parks By-law, the Saint John Flood Risk Areas By-law, Saint John Unsightly Premises and Dangerous Buildings and Structures By-law and the Saint John Minimum Property Standards By-law. STRATEGIC ALIGNMENT This report aligns with Council's "Vibrant, Safe City" Priority. SERVICEAND FINANCIAL OUTCOMES N/A INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS General Counsel reviewed the attached resolution. ATTACHMENTS Resolution !Vl COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 RESOLVED, that as recommended by the City Manager, the following resolution be adopted: 1. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Minimum Property Standards By-law, By-law Number M-14, and amendments thereto (the "Saint John Minimum Property Standards By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 25(1) of the Saint John Minimum Property Standards By-law provides that a by-law enforcement officer appointed by council may notify the owner or occupier of premises, dwelling, dwelling unit or structure by issuing an Order where the condition of the premises, dwelling, dwelling unit or structure does not comply with said By-law; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Minimum Property Standards By- law, effective immediately, and this appointment shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Jeffrey Graham is hereby appointed and authorized to notify owners and occupiers where the condition of the premises, dwellings, dwelling units or structures does not comply with the Saint John Minimum Property Standards By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; !E:1 COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 AND BE IT FURTHER RESOLVED, that Jeffrey Graham is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Minimum Property Standards By-law, effective immediately, and this designation and authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 2. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Minimum Property Standards By-law, By-law Number M-14 and amendments thereto (the "Saint John Minimum Property Standards By-law"), and it may from time to time be necessary to make inspections for the administration and enforcement of the By-law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize by-law enforcement officers to enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham, by-law enforcement officer, is hereby appointed as inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Minimum Property Standards By- law which received first and second reading by Common Council on September 10, 2018 and third reading on September 24, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 2 COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 3. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, By-law Number M-30, and amendments thereto (the "Saint John Unsightly Premises and Dangerous Buildings and Structures By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsections 132(1) and 132(2) of the Local Governance Act provide that an officer appointed by council may notify the owner or occupier of premises, a building or structure by notice in the form prescribed by regulation when a condition exists pursuant to subsections 131(1), 131(2) or 131(3) of the said Act; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Jeffrey Graham is hereby appointed and authorized to notify owners and occupiers with respect to premises, buildings or structures that are unsightly; buildings or structures that are a hazard to the safety of the public by reason of being vacant or unoccupied; buildings or structures that are a hazard to the safety of the public by reason of dilapidation or unsoundness of structural strength, as set out in the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee 3 67i] COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Jeffrey Graham is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Unsightly Premises and Dangerous Buildings and Structures By-law, effective immediately, and this designation and authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 4. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto (the "Local Governance Act"), including the Saint John Unsightly Premises and Dangerous Buildings and Structures By- law, By-law Number M-30 and amendments thereto (the "Saint John Unsightly Premises and Dangerous Buildings and Structures By-law"), and it may from time to time be necessary to make inspections for the administration and enforcement of the By- law; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 144(2) of the Local Governance Act provides that a council may authorize officers enter the land, building or other structure at any reasonable time, and carry out the inspection after giving reasonable notice to the owner or occupant of the land, building or other structure to be entered; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham, by-law enforcement officer, is hereby appointed as an inspection officer and authorized to enter at all reasonable times upon any property within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law which received first and second reading by Common Council on May 22, 2018 and third reading on June 4, 2018, being enacted upon approval by the Minister of Local Government, and/or the Local Governance Act effective immediately, and this authorization shall continue until he ceases to be an employee of the Growth and 4 51 COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 5. WHEREAS subsection 135(4) of the Local Governance Act, S.N.B. 2017 c.18, and amendments thereto, provides that within thirty days after the terms of a notice have been complied with or a debt due to a local government or due to the Minister of Finance, as the case may be, is discharged, the local government shall provide a certificate in the form prescribed by regulation which requires that the corporate seal of the local government be affixed; NOW THEREFORE BE IT RESOLVED, that Jonathan A. Taylor, City Clerk, is hereby authorized to affix the corporate seal of The City of Saint John to a Certificate of Discharge that is issued by Jeffrey Graham under the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law, and such authorization shall continue until Jonathan A. Taylor ceases to be the City Clerk of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 6. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and amendments thereto (the "Community Planning Act"), including the Saint John Building By-law, By-law Number C.P. 103 and amendments thereto (the "Saint John Building By-law"), and it may from time to time be necessary to make inspections for the administration of the By-law; AND WHEREAS subsection 133(1) of the Community Planning Act provides that a council may authorize persons at all reasonable times, and with the consent of the owner or occupant, enter any land, building or premises for the purposes of inspection if the Director, the development officer or the person authorized by the Minister or the council has reasonable grounds to believe that a development or form of development on or in the land, building or premises violates a provision of this Act or the regulations or a by-law or an order made under this Act; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby authorized at all reasonable times, and with the consent of the owner or occupant, enter any land, building or premises within the territorial boundaries of the City of Saint John for the purpose of making any inspection that is necessary for the administration and enforcement of the Saint John Building By-law, effective immediately, and this authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 5 61 COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 7. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and amendments thereto (the "Community Planning Act"), including the Saint John Building By-law, By-law Number C.P. 103, and amendments thereto (the "Saint John Building By-law"), and it may from time to time be necessary to make orders for the administration and enforcement of the By-law; AND WHEREAS subsection 134(1) of the Community Planning Act provides that a council may authorize persons to, when a development is undertaken in violation of the Community Planning Act, a by-law or regulation under the Community Planning Act, a by-law or terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby authorized to, when a development is undertaken in violation of the Community Planning Act, the Saint John Building By-law or the terms and conditions imposed on the development, order the cessation of the development, alteration of such development so as to remove the violation, or the doing of anything required to restore the land, building or structure to its condition immediately prior to the undertaking of such development, effective immediately, and this authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until rescinded by Common Council, whichever comes first. 8. WHEREAS the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and amendments thereto (the "Community Planning Act"), including the Saint John Building By-law, By-law Number C.P. 103, and amendments thereto (the "Saint John Building By-law"), and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has violated or failed to comply with the said By-law; AND WHEREAS paragraph 137(a) of the Community Planning Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; 6 6V COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 AND WHEREAS section 139 of the Community Planning Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Building By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 9. WHEREAS, the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Local Governance Act, S.N.B. 2017 c.18, including the SaintJohn Dog Control By-law, By-law Number M-13, and the Mobile Home Parks By-law, By-law Number M-20, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; AND WHEREAS section 72 of the Local Governance Act provides that a council may appoint by-law enforcement officers for the local government and may determine their terms of office; AND WHEREAS subsection 150(1) of the Local Governance Act provides that proceedings for breach of a by-law shall be commenced in the name of the clerk of the local government or such other person as is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby appointed as by-law enforcement officer with respect to the enforcement of the Saint John Dog Control By-law and the Mobile Home Parks By-law, effective immediately, and this appointment shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first; AND BE IT FURTHER RESOLVED, that Jeffrey Graham is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the SaintJohn Dog Control By-law and the Mobile Home Parks By-law, effective immediately, and this appointment and authorization shall rA 6'i! COMMON COUNCIL / CONSEIL COMMUNAL September 7, 2021 / le 7 septembre 2021 continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 10. WHEREAS, the Common Council of The City of Saint John has enacted certain by- laws pursuant to the authority of the Community Planning Act, S.N.B 2017, c. 19, and amendments thereto, (the "Community Planning Act"), including the City of Saint John Flood Risk Areas By-law, By-law Number C.P. 11, and The Zoning By- law, By-law Number C.P. 110, including all amendments thereto, and it may from time to time be necessary to commence proceedings in the Provincial Court of the Province of New Brunswick, when a person has contravened or failed to comply with these By-laws; AND WHEREAS paragraph 137(a) of the Community Planning Act provides that no person shall violate or fail to comply with a provision of a by-law made under this Act; AND WHEREAS section 139 of the Community Planning Act provides that proceedings for an offence under this Act shall be commenced in the name of the Minister or the clerk of the local government or any other person who is designated for that purpose by the council; NOW THEREFORE BE IT RESOLVED, that Jeffrey Graham is hereby designated and authorized to lay informations in the Provincial Court of the Province of New Brunswick for breach of the City of SaintJohn Flood Risk Areas By-law and The Zoning By-law, effective immediately, and this appointment and authorization shall continue until he ceases to be an employee of the Growth and Community Services department of The City of Saint John or until it is rescinded by Common Council, whichever comes first. 8 6191 (P"'Ah I� �4 j D1'-1 I COMMON COUNCIL REPORT M&C No. 2021-242 Report Date August 31, 2021 Meeting Date September 27, 2021 Service Area Fire and Emergency Management Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Station 8 Lease Agreement for Elections Canada use AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Rob Nichol Kevin Clifford I John Collin RECOMMENDATION That the City enter into a lease agreement with Elections Canada in the form as attached to M&C No. 2021-242 for the use of Former #8 Fire Station at the corner of Millidge Avenue and University Avenue as a polling station for the September 2021 Federal Election; and that the Mayor and Clerk be authorized to execute the said lease agreement. EXECUTIVE SUMMARY The Federal Returning Officer for Saint John-Rothesay, Terry Totten, has requested the use of former #8 Fire Station in Millidgeville to serve as a polling station for the upcoming September Federal Election. The space will be used for advanced polls on September 10, 11, 12 and 13 between 7am and 10:30pm. In addition, it will be used on election day, September 201", from 6:30am to 12 midnight. The lease of the space will result in a payment of $1,750.00 from Elections Canada to the City of Saint John. PREVIOUS RESOLUTION N/A REPORT During the fall of 2020 Federal Returning Officer Terry Totten reached out to Saint John Fire with a purpose of identifying a possible polling location in the event a federal election was called. At the time of the fall request, Saint John Fire had not completely transitioned away from the Millidgeville fire station location and were unable to entertain the request. In early July of 2021 and in anticipation of a federal election call Mr. Terry Totten Federal Returning Officer for Saint John- Rothesay once again reached out to Saint John Fire about the possibility of identifying the former Millidgeville Fire Station as a polling location. Mr. Totten 67� -2- explained that he was challenged to find an appropriate site in the Millidgeville area as a number of the previous sites had become unavailable for various reasons. In doing an assessment of this most recent request, Mr. Totten met with representatives from Municipal Facilities and the Saint John Fire Department. Upon concluding the site visit Mr. Totten confirmed that indeed the former Millidgeville Fire Station was an ideal location for the advance polls September 10th - 13th and ordinary poll on September 20th. At this time, the City of Saint John is in a position to support the Elections Canada request. The City's support is particularly helpful in that Elections Canada has faced a number of challenges in securing an appropriate location for advanced and regular polling activity for the September 20th election. Terms of the Lease -Summary: (See Attached Lease Agreement for full details) The City of Saint John to provide Elections Canada access to the Millidgeville location September 10th — September 13th between the hours of 7:00 am to 10:30 pm for the purpose of supporting the advanced polls for the Federal Election, and again on September 201h between the hours of 6:30am to 12:00 Midnight for the purpose of supporting the ordinary polls for the Federal Election City of Saint John to provide the vehicle bay (clear) closest to the door of the station for the purposes of Elections Canada setting up polling stations for each of the five days. Other City obligations under the lease include providing neat and clean leased premises, providing lighting and heat, and covering the cost of same, providing unrestricted access to entrances and exits which must be able to accommodate persons with disabilities and carrying property and liability insurance on the leased premises. Staff has reviewed the city obligations under the lease and is of the view that those obligations can and will be met. Elections Canada will pay the City of Saint John $1,750 in rent for the lease of Fire Station #8 for the advanced polls and the day of the election. It is also obligated under the lease to carry Tenant Liability Insurance. STRATEGIC ALIGNMENT This aligns with Council's priority for a Vibrant, Safe City in that an accessible and safe polling location is fundamental to the democratic process that is important to all levels of government 6'tl -3- SERVICEAND FINANCIAL OUTCOMES This Lease Agreement will generate a one-time rent payment of 1,750 plus HST for the rental of a closed fire station for a 5-day period. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS Facilities Management participated in Elections Canada site assessment and are supportive of the attached lease agreement The Office of the General Counsel has reviewed the Lease agreement. ATTACHMENTS Lease agreement — Polling Place Standard Lease Agreement between Elections Canada and the City of Saint John 611:3 Ue+c#ions Canada EC 11750 (07/2020) POLLING PLACE STANDARD LEASE ❑X POLLING PLACE ❑X ADVANCE POLLING PLACE ELECTORAL DISTRICT Saint John--Rothesay 1. The Chief Electoral Officer of Canada, acting through his or her authorized representative the Returning Officer (Tenant) Returning Officer Marco Polo Cruise Terminal 111 Water Street Saint John, New Brunswick E21- 061 BETWEEN Landlord (or authorized representative) City Of Saint John Payment Information 3. Name of the Landlord or its representative (recipient of rent payment) City Of Saint John Landlord ` I Tenant Initials Initials 4. Address of the Landlord or its representative (to send rent payment) Cashiers Office 15 Market Square Saint John, New Brunswick E2H 1A1 5. GST/HST No. ' 6. QST No. (for a Quebec Electoral District) Page 1 /5 2021108122 Landlord Initials Tenant Initials 59 EC 11750 Oecticros ca (07/2020) Premises covered by this lease 7. Poll No(s). 8. Rent rate 9. Address and voting room(s) identification as applicable 10.Telephone 11. No. of chairs 12. No. of tables per poll provided provided 062 $200.00 Saint John Former Fire Station NO.8 600 MlllidgeAvenue Saint John, NB E2K 2J1 063 $125.00 064 $125.00 065 $125.00 066 $125.00 067 $125.00 068 $125.00 604 $800.00 13. Date(s) of rental 14. Hours 15. Total Rent (excluding taxes) ADV: 2021-09-10, 2021-09-11, 2021-09-12, 2021-09-13 ORD: 2021-09-20 ADV: 7:00 a.m. to 10:30 p.m. ORD: 6:30 a.m. to 12:00 midnight $1,750.00 Landlord Initials " Tenant Initials 16. Contact information of the available individual as per Section 18 of this lease. Tel. Page 2/5 2021108122 Landlord Initials Tenant Initials 60 Elect:olns IC,anad`— EC 11750 (07/2020) Additional Information The Returning Officer is responsible for renting the necesssary tables and chairs for the polling days The Landlord will be reponsible for moving/storing the apparatus in the ONE Bay closest to the door to the station The Returning Officer or his staff will liase with the Fire Chief or Property Mananagement contact priot ro the Advance Poll dates The Landlord hereby leases to the Tenant the premises described in box 9 ("Premises") for the dates and hours set out in boxes 13 and 14 ("Term"). 2. The Tenant must pay the rent described in box 15 ("Total Rent"), plus applicable taxes as indicated in boxes 5 and 6 to the Landlord or its representative as identified in box 3 in respect of this lease, in Canadian funds, without abatement or set-off and be sent to the address of the Landlord or its representative indicated in Box 4 within 30 days of the date of rental set out in box 13. 3. The Landlord must not restrict access to the Premises to the Tenant, his or her employees, agent or contractors during the Term and must provide quiet enjoyment of the Premises to the Tenant. 4. The Landlord acknowledges and agrees that the Premises will be used as a polling place during a federal electoral event and, as such, the general public must be given free and unrestricted access to the Premises during the Term. The Landlord must provide the Premises in a neat, clean and broom -swept condition to the Tenant. . 6. The Landlord must provide lighted and, as required, heated Premises to the Tenant's satisfaction during the Term. The Landlord must assume the cost associated with providing such lighting and heating. 7. At the end of the lease, the Tenant must return the Premises to the Landlord in the condition in which they were on the first day of the Term, ordinary wear and tear excepted. 8. The Landlord has the obligation to ensure that the entrance/exit to the Premises and access to and from the building, within which the Premises are located in, to the nearest street, must be unrestricted, unhindered and unobstructed at all times during the Term. 9. The Landlord acknowledges that access to the Premises may be required by persons with disabilities. As such, the Landlord has the obligation to ensure that any entrances/exits designed for use by persons with disabilities to access the building within which the Premises are located, and features that can be used by persons with disabilities to access the Premises must always be, during the Term: a. available for the general public; and b. unrestricted, unhindered and unobstructed. 10. The Landlord must provide the number of tables and chairs indicated in boxes 11 and 12. The; Landlord must assume the cost associated with providing such tables and chairs. 11. The landlord acknowledges and agrees that the Tenant has the authority, at his or her own expense, to use its own security services at the Premises at any time during the Term. 12. The Landlord must not rent to any person, corporation, association or any other type of organization other premises owned, controlled or managed by the Landlord, that are within 500 metres of the Premises, if such other premises are to be used for partisan political purposes. Page 3/5 2021108122 Landlord Initials Tenant Initials 61 Elections �CartaO� EC 11750 (07/2020) 13. The Landlord acknowledges and agrees that the Tenant, acting reasonably, may remove from the Premises or the building in which the Premises are located any material of a partisan political nature. The Tenant will not be liable for any damage, however caused, resulting from such removal. 14. In the event that the federal electoral event, scheduled for the Term is either cancelled or postponed, this lease is hereby immediately terminated. The parties mutually agree to release each other from all claims and demands arising out of the early termination of the lease as a result of such postponement or cancellation. 15. The Landlord must maintain during the Term, the necessary property and liability insurance in such reasonable amounts and with such reasonable deductibles as would be carried by a prudent owner of reasonably similar premises. The Landlord must provide the Tenant with a certificate of insurance detailing insurance coverage, exclusions, deductibles and conditions within 10 days of a written request. 16. The Tenant must maintain during the Term, "All Risks" tenant's legal liability insurance with a limit of liability of $5,000,000 for property damage of premises leased by the Tenant, as well as a comprehensive commercial general liability insurance policy for bodily injury, death, medical payments or damage to property of others. The Tenant must provide the Landlord with a certificate of insurance detailing insurance coverage, exclusions, deductions, and conditions within 10 days of written request. 17. This Tenant and the Landlord may execute separate counterparts of this lease. Both counterparts taken together constitute one valid and binding agreement. A counterpart may be delivered by facsimile or portable document format (PDF). A copy of an executed counterpart will be as valid as an originally executed counterpart. 18. Upon signature of the lease, the Landlord must provide to the Tenant the contact information of an individual, indicated in box 16, available at all times during the Term and able to assist the Tenant in person if there is any problem with the Premises, its installations and its accessibility, including with any access provided for under this lease. 19. This lease constitutes the entire and only agreement between the parties and supersedes all previous negotiations, communications and other agreements, whether written or oral, unless they are incorporated by reference in this lease. There are no terms, covenants, representations, statements or conditions binding on the parties other than those contained in this lease. Page 4/5 2021108122 Landlord Initials Tenant Initials 62 EC 11750 (07/2020) The Chief Electoral Officer of Canada, acting through his or her authorized representative the Returning Officer (Tenant) Landlord (or authorized representative) Date that the signed lease is received by the tenant 3 ao - [Sate Date Date Page 515 2021108122 Landlord Initials Tenant Initials 63 Protege B lorsque rempli Protected B when completed E1��#i�r�s �arlada FORMULAIRE D'INSCRIPTION AU DEPOT DIRECT POUR LES ENTREPRISES / PARTICULIERS AVIS DE CONFIDENTIALITE Les renseignements personnels sont recueillis en vertu de la Loi sur la gestion des finances publiques, par.17(1) et 35(2). Les donnees sont utilisees aux fins de depot direct. Les paiements par depot direct ne peuvent titre effectues sans que les renseignements requis aient ete fournis. Les renseignements personnels sont proteges conformement aux dispositions de la Loi sur la protection des renseignements personnels. En vertu de cette Loi, toute personne ou entreprise a le droit de demander I'acces a leurs renseignements personnels et a corriger ces derniers s'ils sont errones ou incomplets. DIRECT DEPOSIT ENROLMENT FORM FOR BUSINESSES / INDIVIDUALS PRIVACY NOTICE The personal information is collected under the Financial Administration Act, ss. 17(1) and 35(2). The information is used for direct deposit purposes. Direct deposit payments cannot be made without provision of information requested. Personal information is protected in accordance with the provisions of the Privacy Act. Under the Act, individuals and businesses have a right to request access and correct their personal information, if erroneous or incomplete. Ecrivez lisiblement et en lettres moulees. Veuillez informer Print clearly and in block letters. Please keep Elections Canada Elections Canada de tout changement d'adresse. Un representant informed of any changes to your mailing address. Should the de I'Agence communiquera avec vous si des clarifications sur les Agency require clarification on the data you have provided, they donnees que vous avez fournies sont necessaires. will contact you. PARTIE A — PART A 1) Nom de I'eise Particulier Business / Individual Name Adresse de 1'entreprise Business Address (Indiquer le nc d'unite, la route rurale ou la case Province postale / Include Unit No., R.R. or P.O. Box) Ville Code postal City, Town Postal Code 2) Nom du representant autorise Authorized Representative's Name Adresse courriel Email Address Telephone ❑❑®[1❑1 Telecopieur 1[1[]F-]F-]Fl= Telephone 11��11�� Fax PARTIE B — PART B Vous devez joindre un specimen de cheque portant la mention a NUL » You must attach a specimen check marked "VOID" on the front au recto ou une lettre de votre institution financiere indiquant: le nom or a letter from your financial institution indicating: the name of de la banque et son adresse, le nom du titulaire du compte et les the bank and its address, the name of the account holder and renseignements sur ('institution financiere. the financial institution information. PARTIE C — PART C En tant que representant autorise de cette entreprise, faccorde au I, as an authorized representative of this business, grant the Receiver receveur general du Canada le droit de deposer les prochains paiements General for Canada the right to deposit future payment(s) directly into directement dans le compte bancaire designe, et ce, jusqu'a nouvel ordre. the bank account specified until further notice. WN Date (AAAAMMJJ) Date (YYYYMMDD) Langue de preference Frangais 13 English / Preferred Language English 13 Frangais Signature du representant autorise Signature of Authorized Representative EC 10029 (11/2018) 64 COMMON COUNCIL REPORT M&C No. 2021-247 Report Date September 1, 2021 Meeting Date September 7, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Appointment of a Heritage Officer Pursuant to the Heritage Conservation Act AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Jennifer Kirchner Amy Poffenroth I John Collin RECOMMENDATION RESOLVED That Common Council appoint Ms. Jennifer Kirchner as a Heritage Officer for the City of Saint John pursuant to Section 54 of the New Brunswick Heritage Conservation Act. EXECUTIVE SUMMARY Ms. Jennifer Kirchner was hired by the City as its Manager, Community Planning. Due to immediate needs, the City requires the appointment of an additional Heritage Officer. Pursuant to Section 54 of the Heritage Conservation Act, it is necessary for Council to formally appoint her as the Heritage Officer. PREVIOUS RESOLUTION N/A STRATEGIC ALIGNMENT The Heritage program aligns with Council's priority "Vibrant, Safe City". REPORT Section 54 of the New Brunswick Heritage Conservation Act provides that: For the purpose of assisting a heritage board in carrying out its duties, the council may appoint a heritage officer who shall carry out the duties assigned to him or her under this Act or the by-laws under this Act. Ms. Jennifer Kirchner was hired as the City's Manager, Community Planning whose position oversees the role of the Heritage Analyst. In order to ensure the ongoing operations of the City of Saint John's Heritage Conservation Service, the appointment of an additional Heritage Officer pursuant to Section 54 of the Heritage Conservation Act is necessary. SERVICEAND FINANCIAL OUTCOMES INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS N/A ATTACHMENTS 10rm (P"'Ah I� �4 JIDI'l I COMMON COUNCIL REPORT M&C No. 2021-245 Report Date September 01, 2021 Meeting Date September 07, 2021 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Contract 2021-01 Catherwood Street - Sewer Separation AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager John Campbell J. Brent McGovern / Michael Baker John Collin RECOMMENDATION It is recommended that Contract 2021-01: Catherwood Street —Sewer Separation be awarded to the low tenderer, Galbraith Construction Ltd., at the tendered price of $138,954.50 (including HST) as calculated based upon estimated quantities, and further that the Mayor and Common Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to recommend that Council award Contract 2021-01: Catherwood Street — Sewer Separation to the low Tenderer. PREVIOUS RESOLUTION July 26, 2021: M&C 2021-221— Utility and General Fund — 2021 Capital Program, Revision III, approved. AYA -2- REPORT I:%LyCCel:Zi11J►101 The approved 2021 Water and Sewerage Utility Fund and General Fund Capital Programs included funding for the renewal of sanitary and storm sewers on Catherwood Street, Greystone Terrace and Ready Street to separate flows and provide additional sanitary sewer capacity on Catherwood Street. TENDER RESULTS Tenders closed on August 31st, 2021, with the following results, including HST: 1. Galbraith Construction Ltd., Saint John, NB $138,954.50 2. Terraex Inc., Saint John, NB $163,041.25 3. Fairville Construction Ltd., Saint John, NB $171,600.13 The Engineer's estimate for the work was $82,725.00 including HST. ANALYSIS The tenders were reviewed by Staff and were found to be formal in all respects. Staff is of the opinion that the low tenderer has the necessary resources and expertise to perform the work and recommend acceptance of their tender. FINANCIAL IMPLICATIONS The Contract includes work that is charged against the 2021 Water and Sewerage Utility Fund and General Fund Capital Programs. Assuming award of the Contract to the low tenderer, an analysis has been completed which includes the estimated amount of work that will be performed by the Contractor and Others. The analysis is as follows: Budget $ 259,350 Project net cost $ 138,704 Variance (surplus) $ 120,646 POLICY —TENDERING OF CONSTRUCTION CONTRACTS The recommendation in this report is made in accordance with the provisions of Council's policy for the tendering of construction contracts, the City's General Specifications, and the specific project specifications. C:�:3 -3- STRATEGIC ALIGNMENT This report aligns with Council's Priority for Valued Service Delivery, specifically as it relates to investing in sustainable City services and municipal infrastructure. SERVICEAND FINANCIAL OUTCOMES The renewal of sections of sanitary and storm sewer on Catherwood Street, Greystone Terrace and Ready Street will allow the separation of sanitary and storm flows on Catherwood Street thereby increasing sanitary sewer capacity. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Tendering process for this project was completed in accordance with the City's Procurement Policy and Supply Chain Management supports the recommendation being put forth. ATTACHMENTS N/A C:1%] (P"'Ah I� �4 JIDI'l I COMMON COUNCIL REPORT M&C No. 2021-243 Report Date September 01, 2021 Meeting Date September 07, 2021 Service Area Utilities and Infrastructure Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: HVAC and Control System Upgrades- Municipal Operations Building 175 Rothesay Avenue OPEN OR CLOSED SESSION This matter is to be discussed in open session of Common Council. AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Samir Yammine J. Brent McGovern John Collin RECOMMENDATION It is recommended that the tender submitted by PMC Energy Ltd, for the HVAC and Control System Upgrades at Municipal Operations Building in the amount of $425,365.45 including HST be accepted. Additionally, it is recommended that the Mayor and Common Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The purpose of this report is to seek Council's approval to award the HVAC and Control System Upgrades at Municipal Operations Building to the lowest compliant bidder. PREVIOUS RESOLUTION M&C 2019-107. Common Council approved the City of Saint John Climate Change Action Plan. M&C 2018-312. It is recommended that the City enter into the Grant Agreement with Her Majesty the Queen in Right of Canada, as represented by the Minister of the Environment who is responsible for the Environment and Climate Change Canada under the Low Carbon Economy Fund (LCEF) for the Municipal Buildings Deep Energy Retrofit (MBDER) in the form and upon the terms and conditions as attached; and that the Mayor and Common Clerk be authorized to execute the said Agreement. No] STRATEGIC ALIGNMENT The HVAC and Control System Upgrades at Municipal Operations Building project is clearly aligned with the following City plans, policies, Council Priorities, programs, and practices: • City of Saint John Corporate GHG and Energy Action Plan to reduce GHG emissions by 30% by 2025 and achieve carbon neutral by 2040. • City of Saint John asset Management Policy objectives to apply risk -based decision and life cycle costing principles to prioritize capital investment, identify alternative measures, facilitate the leveraging of infrastructure funding from external sources, and improve the reliability of customer service. • City of Saint Capital Budget Policy. • City of Saint John Climate Change Action Plan. REPORT In January 2020, The City of Saint John in cooperation with the consultant conducted a detailed building condition assessment and energy audit on the Municipal Operations Building. The objective of the study was to achieve the following: • Improve the asset data inventories for the Municipal Operations Building. • Help Council as well as staff make more informed investment decisions. • Develop a 25-year long term capital budget profile on the Municipal Operations Building. • Identify energy and cost savings opportunities using life cycle cost assessment to reduce energy and maintenance costs as well as GHG emissions to help achieve Corporate GHG emissions target. The HVAC and Control System Upgrades at Municipal Operations Building is considered a high priority project based on the following criteria: • Risk - The existing HVAC units are over 35-year-old and the probability and consequence of failure are considered high based on the City's Risk Rating Framework. • Level of Service - The proposed HVAC Upgrades as well as the installation of new control system will improve the indoor air quality for the staff. • Greenhouse Gas Reductions - The proposed project will reduce GHG emissions by 38 teCO2. • Recapitalization Benefits and Asset Renewal - The proposed project will renew the existing HVAC and Control Systems and reduce capital expenditure by $275,000. • Reduce Operating Costs -The project will reduce the annual operating cost including maintenance by approximately $13,275. The work consists of the following: 71 • Renewal of three (AC-1, AC-2 & AC-3) rooftop air conditioning units. • Provide and install 54 new VAV (Variable Air Volume) Boxes to provide zone temperature control along with new relays to control baseboard heaters in each zone. • Replace original supply diffusers with new diffusers c/w air balancing. • Remove exiting standalone Johnson Controls BMCS and replace with a new BACnet BMCS. • Electrical infrastructure to support new work. The proposed HVAC renewal will result in the following benefits: • Reduce annual Energy Consumption and Demand load by 133,091 kWh. • Reduce annual energy and maintenance costs by approximately $13,275. • Reduce annual GHG emissions by 38 teCO2. • Reduce the City Capital Investment by $275,000 • Reduce Infrastructure Deficit by $271,000 SERVICEAND FINANCIAL OUTCOMES The total cost to complete the HVAC and Control System Upgrades at Municipal Operations Building, if awarded to the lowest bidder as recommended, will be $425,365.45 including HST. The pre -tender budget for the work was estimated at $460,000 plus HST. Cost of this project is funded under the Low Carbon Economy Fund (40% or $159,953.20), Covid-19 Resilience Infrastructure Stream Funding (approximately $ 75,000) and NB Power's Commercial Building Retrofit Program ($14,372) with the remaining cost being funded under the City's General Capital Program. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS — SUPPLY CHAIN MANAGEMENT A public tender call was issued on August 11, 2021 and closed on August 31, 2021. Five (5) tenderers responded to the tender call by submitting tenders. The results are as follows (including HST): TENDERER TENDER PRICE Valley Refrigeration and Air Conditioning Ltd $552,000.00 J.E. Wilson Ventilation Ltd. $567,841.25 PMC Energy Ltd. $425,365.45 Carmichael Engineering Ltd. $605,657.85 Controls and Equipment Ltd. $493,245.35 Staff of Supply Chain Management have reviewed the tenders and have found them to be complete and formal in every regard. Staff believes that the low tenderer has the necessary resources and expertise to perform the work and recommend acceptance of their tender. The above process is in accordance with the City's Procurement Policy and Supply Chain Management support the recommendation being put forth. ATTACHMENTS N/A rig] ter.% f r IT J W, -f COMMON COUNCIL REPORT M&C No. M&C 2021-244 Report Date August 26, 2021 Meeting Date September 07, 2021 Service Area Strategic Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Bang the Table software service agreement AUTHORIZATION Primary Author Commissioner/Dept. Head City Manager Lisa Caissie Kevin Fudge John Collin RECOMMENDATION RESOLVED that the Mayor and City Clerk be authorized to execute the Service Agreement (Appendix A) with Bang the Table for the provision of a community engagement platform. EXECUTIVE SUMMARY Common Council and the Senior Leadership Team have expressed a desire to enhance the City's public engagement efforts around major municipal projects and initiatives to offer a more engaged and active experience for residents. This opportunity is particularly important as the City moves to advance major growth and development files that will benefit from public understanding, engagement, and feedback. The City wants to hear what the community has to say, and provide another medium for voices to be heard. This will offer the City better community insights, improved communications, and understand sentiment as an input into the decision -making process. Bang the Table is nationally and internationally recognized as a software provider of choice for municipalities that wish to engage citizens and gather further insight by listening, informing, educating, sharing, and building community. The software, EngagementHQ, is a best practice digital platform used by over 270 municipalities and organizations across Canada. With Bang the Table's EngagementHQ digital platform, members of the community and key stakeholders can learn more about municipal plans and initiatives that interest them, weigh in on decisions they care about, and share their ideas to make our growing City even better. rLl -z- As part of the City's overall commitment to public engagement, the EngagementHQ platform is one way of ensuring the community is aware of engagement opportunities and that they can contribute to the City's growth. PREVIOUS RESOLUTION N/A REPORT Common Council and the Senior Leadership Team have expressed a desire to enhance the City's public engagement efforts around major municipal projects and initiatives to offer a more engaged and active experience for residents. This opportunity is particularly important as the City moves to advance major growth and development files that will benefit from public understanding, engagement, and feedback. The City wants to hear what the community has to say, and help enable their voice to be heard. As a City, we want to get better community insights, improve communication, and understand sentiment as an input into the decision -making process. Bang the Table is nationally and internationally recognized as a software provider of choice for municipalities that wish to engage citizens and gather further insight by listening, informing, educating, sharing, and building community. With Bang the Table's EngagementHQ digital platform, members of the community and key stakeholders can learn more about municipal plans and initiatives that interest them, weigh in on decisions they care about, and share their ideas to make our growing City even better. Key benefits include: 1. Listen: The platform provides eight different listening engagement tools for use to gain feedback on projects and initiatives being considered by Council and Staff. Asking for input and listening to the community is the first step towards building successful relationship and understanding community sentiment. 2. Inform: The platform enables the opportunity to inform the community and key stakeholders about the status of projects and initiatives or to share information. 3. Understand: Feedback from the platform will provide Council and Staff with insight into public opinions, views, and sentiment towards projects. 4. Build Community: The system will allow the City to regularly communicate with the public in an official, open, respectful, moderated, and transparent forum. Numerous feedback tools are available to engage citizens, including polls, Q&As, surveys, discussion boards, surveys and more. MID -3- For the City of Saint John, the benefits to using the platform are abundant as Council and Staff work on key projects and initiatives that enhance the quality of life for residents and overall attractiveness and livability of Saint John. Projects well -suited for the platform include key development opportunities, feasibility studies, facility, road or park improvements, education around municipal policies, operations, and plans. Examples of current initiatives that can be leveraged by the product include the development of the 10-year strategic plan; asset management; budget development; and implementation of the transportation master plan, MoveSJ. There would also be a page on the platform designed to receive general big ideas and feedback. While most featured projects and information will be related to municipal business, there will also be opportunities to include partnership projects where the City is a key stakeholder. The platform offers in-depth real time reporting and analytics to ensure clients can listen effectively and efficiently along with text and demographic analysis tools to help understand community sentiment behind the feedback. As part of the City's overall commitment to public engagement, the EngagementHQ platform is one way of ensuring the community is aware of engagement opportunities and that they can contribute to the City's growth. Other forms of public engagement will continue to be facilitated in conjunction with the online platform, including open houses, meetings, focus groups, and telephone surveys. Best Practice Bang the Table has an impressive list of 279 Canadian clients, many of which are municipalities (Appendix B). In New Brunswick, the platform is used by the cities of Fredericton, Moncton, Miramichi, Dieppe, and Horizon Health Network. After research and consultation with Bang the Table and our partner municipalities of Fredericton and Moncton, the City's communications team has identified Bang the Table as the software provider of choice for their online public engagement. Furthermore, consultations have confirmed that the City of Kingston, which has received national recognition for their public engagement strategy, also uses the EngagementHQ platform. Competitive differentiators of the EngagementHQ platform include 24/7 bilingual human moderation, eight unique engagement tools, and ISO 27001 certification for information security and compliance measures (AppendixC). Trained Bang the Table moderators follow a standardized process to ensure public consultations are fair and transparent, and moderate posts to ensure compliance with this process. This moderation offers a considerable advantage to New Brunswick municipalities as it helps to ensure a respectful environment for all users, and compliance with the New Brunswick Official Languages Act. The City wishes to engage in a five-year annual agreement with Bang the Table for several reasons that will leverage our investment 1) as a best practice 2) to NQ -4- secure 2021 pricing over a five-year period, and 3) to allow staff the chance to train, expand, develop, and build upon the platform and grow its user base. Notwithstanding the 5-year term, the City has the right to terminate the agreement on 30 days' notice. STRATEGIC ALIGNMENT The City's public engagement efforts align with Council's priorities of growth & prosperity, as we aim to grow in a smart and inclusive way. Further, it supports the priority of growing a vibrant, safe city. SERVICE AND FINANCIAL OUTCOMES The annual cost for Bang the Table includes an annual license fee of $20,000 plus a one-time onboarding cost of $2,500 and annual dedicated 24/7 support for $1,500. The costs is provided for in the communication's department operating budget. The engagement is also within the allowable threshold for the City to directly engage with a service provider, as per the City's Procurement Policy. INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS The Communications Team has consulted with several staff and service areas for the purpose of this project, including Procurement and Finance, the City Manager's Office, the Chief of Staff, and other members of the Senior Leadership Team. Bang the Table has provided the Communications Team with a demonstration of the platform and have been available to meet on several occasions. As clients of Bang the Table, the cities of Moncton and Fredericton were also consulted for the purposes of this project. ATTACHMENTS Appendix A — Service Agreement & Bang the Table Proposal/Prospectus Appendix B - List of Canadian Clients Appendix C — Competitive Differentiators WA Build stronger, more trusting communities through meaningful engagement. Prepared by Valentin Bachelier Bang the Table Prepared for Lisa Caissie City of Saint -John Monday, February 15th, 2021 Thank you for your consideration! Dear Mrs. Caissie, Thank you for the opportunity to propose EngagementHQ as your solution for online community engagement! We believe that in a 21 st-century democracy, everyone has the right to participate in the decisions that affect their lives. We built EngagementHQ to bring more voices into the conversation - and produce measurable engagement outcomes for your organization in the process. No matter where you are in your online engagement journey, we are here to help. When you become a Bang the Table client, you do not merely gain access to our platform - you join a global community of over 12,000 active global practitioners. As a community, we will share inspiration, advance thought leadership in the industry, and help you exceed your goals. From the very beginning, Bang the Table has been rooted in a deep passion for meaningful community engagement, and it is our privi lege to offer the City of Saint -John the next seat at the 'Table' In order to support our discussions we have prepared our recommendation along with some optional items. Please find this on the following pages titled 'Pricing and Deliverables'. For your reference, additional details of the deliverables and optional items are outlined within Bang the Table's Prospectus which follows the Pricing and Deliverables pages. Please let me know if you have any questions and we look forward to your feedback. Regards, Bang the Table Meti� SG(a1 cllVe Valentin Bachelier Director Quebec & Maritimes valentina.bangthetable.com 1 514-965-5160 Pricing and Deliverables City of Saint -John -Annual Unlimited License Offer INITIAL COST $24,000 plus applicable taxes Item (included in cost above) EngagementHQ License • Unlimited project capacity • Branded homepage and choice of layouts, custom domain name, SSL • Access to all Information Sharing Tools, Feedback Tools, Participant Relationship Management, Analytics (including sentiment analysis), Comment Tagging, Summary and Detaile Reports • 3 site administrator and 10 project administrator accounts Standard Onboarding • 30 minute kickoff meeting • 2 x 90-minute online sessions • 60-minute training and quality -assurance review before launc EngagementlQ Support - Essential • Up to 10 hrs of advice from a dedicated Practice Lead • 60 min Refresher training • Guaranteed SLA's 24/5 chat (15 mins) and email (2 hrs) suppc • 24/7 Moderation This document and the information in it are provided in confidence, for the sole purpose of exploring business opportunities between the disclosing party and the receiving party and may not be disclosed to any third party or used for any other purpose without the express written permission of the disclosing party. Pricing is valid for 60 days. Optional Add-Ons Pricing and Deliverables Further details are available in the Prospectus Item Site Build Onboarding • 30 mins kick off meeting • 90 min site scoping session • Site build up to 5 projects on receipt of approved content (includes site settings, homepage mapping and all tool setup), • 2 x 90 mins online accelerators for platform training, regular progress check -ins, access to help desk resources, accessibility audit, pre -launch quality assurance and testing Year 1 / Initial Cost $7,500 (replaces standard onboarding) Ongoing NA EngagementlQ Support - Core $0 (replaces Essential / $0 • Guaranteed SLA's 24/5 chat (15 mins) and email (2 hrs) support Partner support) • 24/7 Moderation • Concierge services available at hourly rate , EngagementlQ Support - Partner • Up to 20 hrs of Advice from a dedicated Practice Lead • Annual Site Review and benchmarking report • Up To 2 x 60 min refresher training • Priority SLA's for Chat (5 mins) Email (1 hr) + 24/7 Moderation Project Finder Embed any or all of your engagement projects onto any website Message Media SMS Engagement Balancing Act Online Budget Simulation Tool https://abalancingact.com/ Konveio Engagement via Interactive PDF - https:Hkonve.io/ Marketplace Partners - upon inquiry $5,500 (replaces Core / I $5,500 Essential support) $2,500 1 $1,000 $500/month - 10000 messages included $4,750 - 10 simulations without analytics $6,175 - 10 sim. with analytics $2,375 - 3 months with 1 sim. without analytics $3,100 - 3 months with 1 sim. and analytics $2,950 - 15 documents and 3 admins scoping required Varies Build stronger, more trusting communities through meaningful engagement Bang the Table Prospectus A comprehensive overview of the EngagementHQ platform and supported integrations, add-ons and services. 11 Contents Our Mission Robust Democracy Requires Real Public Participation Introducing EngagementHQ A Full Spectrum of Engagement Tools Inform your Community Participant Relationship Management (PRM) Reporting and Analytics 24/7 Moderation 24/5 Technical Support Service Level Agreement & Account Management Introducing EngagementiQ Expert Advice, Training and Support Select your Level of Support Book your Sessions Add Custom Support Our Community of Engagement Practitioners Design and Customization Options Theme Selection Brand Integration & Project Page Layouts Product Innovation and Enhancement EngagementHQ Marketplace Technical Specifications Security and Privacy Hosting Accessibility & Device Compatibility 1 2 3 5 10 11 13 16 17 18 19 20 21 22 24 27 28 29 30 31 32 35 36 38 39 Our Mission Our mission is to enable public participation as a fundamental pillar of well -functioning 21 st century democracies by forging constructive relationships between communities and the institutions of government. "You helped us quickly gather information from the community, especially groups and populations that do not come to the in -person meetings." Chris Meschuk City of Boulder Robust Democracy Requires bang table Real Public Participation CANADA 300-1090 Homer Street Vancouver BC V613 2W9 Through technology and deep industry knowledge, our 1-844-308-2907 aim is to continuously innovate and add value to the community engagement Industry. PBN:831001185 PG0001 BN: 831001 1 85 RT0001 WCB # 940023 AA (007) Our experience with online community engagement aims to empower organizations and their communities by providing them accessible U.S. opportunities to learn about and contribute to the decisions that affect 2400 Spruce Street, #204 their daily lives. Boulder, CO 80302 Bang the Table was established because, no matter how well -designed 1-844-308-2907 the off line consultation process, inevitably it only reaches a small segment W947-5582814 of a community. The online space provides the opportunity to give vastly more people access to information and enable them to have their say. It AUSTRALIA drives inclusive, transparent, and measurable community engagement Level 1, 96 Pelham Street processes that empower collaborative learning, discussion, and debate. Carlton, VIC 3053 Australia EngagementHQ is a community engagement platform that provides capacity and support for focused consultation in a safe, information -rich 1300-647-014 environment through an integrated range of online community engagement ABN:96127001 236 feedback tools. A diverse approach extends inclusiveness and gives the ACN:127001 236 community better opportunities to have their say on issues that are important to them. U.K. The use of EngagementHQ, combined with our guidance and support, 27 Elder House, 4 Water Lane will provide an immediate and engaging online presence that will produce Kingston Upon Thames KT1 1AE exceptional and measurable results. 0800-779-7724 If you have questions about this prospectus, we would love to hear from you. NEW ZEALAND Level 1, Awly Building, 287/293 Durham Street North, j5ay�pJp Christchurch 8013 New Zealand +61 3-9020-8628 Introducing 0 Engage entHQ "EngagementHQ has been a hit in our community, helping to turn innovative ideas into reality!" Dannette Robberson City of Parker �i• BANG THE TABLE .% �• engagementHQ� EngagementHQ is used by more than 570 organizations around the world, supporting over 12,000 practitioners to deliver best -practice community and stakeholder engagement. One robust platform lets you inform, engage, measure and build community through meaningful relationships and ongoing interactions. Multiple feedback tools serve to engage participants while unique information - sharing tools support efforts to inform and educate. • Use a full array of videos, documents, image galleries, key dates, lifecycles, and other information tools to educate, build confidence in the process, and drive participation. • Customize the appearance of your engagement site and project pages to align with your brand. Use a mix of feedback tools for any project to encourage input, guide education and extend participation. • Easily share draft projects with internal or external stakeholders for approval before launch. • Participant management helps you understand who you are hearing from and reach out to target groups and segment your participants for deeper feedback analysis. • Our easy to use Newsletter helps you target community members with branded email newsletters. l- • In-depth real time reporting ensures that you can 'listen' effectively and efficiently while text and demographic analysis tools help you understand community sentiment behind the feedback. A Full Spectrum of Engagement Tools EngagementHQ offers a complete range of engagement tools, making it easy to marry your online and face-to-face methodologies. Mix and match any combination of feedback tools to support the different stages of your consultation process. Selecting the right tool for your engagement is essential to getting the feedback you need. When considering which tools to utilize, you can choose to keep public participation in a controlled, mixed or open environment. The spectrum below identifies where each tool fits within these operating environments. As you advance your practice, you'll become more comfortable using a combination of tools, expanding the level of detail and input you receive. Open environment Participants can engage with each other Comments, images and ideas are visible to the community. Mixed environment Participants can see other contributions. However, there is little peer -to -peer interaction. Some data may be visible to the public, other data is just accessible by admin FORUM IDEAS PLACES I STORIES GUESTBOOK Q&A Controlled environment Participants cannot engage with each other. Data is stored in the backend and only accessible by admin. m 19 QUICK POLL SURVEYS Each environment has a range of tools that are suitable for use on their own or in combination with others as part of a more robust methodology. Understanding your objectives, negotiables, and the types of information you need will be a key determining factor for your tool selection. A Full Spectrum of Engagement Tools Continued When are we going to get the Melling interchange. We do need it. The congesgon is shocking Totally agree with youl We're in the hands of the NZ Transport Agency board to mofimh funding. As well as the transport issues, the new bridgelnterohange is integral W souring flood risk issues along that stretch of the river, and Hutt City C... drs Rivadink Project (as you II sea above, we have Included sig.ifiw.t funding in our budget for this). Transport Minister Phil Twfl rd was very s,pWdi,g of the Melling interchange when he visited the Huft, and it ticks all the Coalition govemmeM's cycling1p.diannan and public tmnsport boxes, With the plan to shift the Melling railway sta ion south, and a footbridge over Hutt River right into the heart of the CRn. Council is expecting to hear from the NZTA wW, a funding decision within a month or hvo. Hide Ini-(6) Hee[ —1 yearago Are the Council supponing ex odirg the Melling lire to Belmont at the same tire in oMe, to enhance pubfm transport options for the W—on Hills? Hiae pes lsi. Hi Hoof - Really good paint. Greater Wellington Regional Council is responsible for public transport in our ,try (and the rest of the Wellington region). I'm sure if they had plans to extend the Melling line north, Hutt City Council would be very much behind them (though some co —rats, with residents on use of that river onidor land would be necessary). I have asked your question at hvo Wblic workshops on the R.Hink project and was aeaurad both times that the Proposed Melling interohange will be built at sNhcient height to allow the railway tracks to be extended und.m.ffi the new bridge at same future data h..Id funding and political will get an extensign of the Melling line underway. Long Term Plan 2018-2028 -.Have Your Say Hutt Cit es habitat and saves speaes about. ® Ee,hontM1 g fro.. Share 0Comment 4� Sher. Add Recycling Sins to Public Areas helen Wilson omments you want p montns ago © 9montns ago The strategy is too vague. heavy fines to businesses Needs more measurable who fail to upkeep the goals. aesthetic appearance and hygiene standards of their premises. This refers to both internal and share 0Commet eAemal aspectsofthe building... Give people the chance to reryrle by making the bins available. ® 'oesass snare o comment g Share ac—mien 14V monnsago Donate trees to high schools ®tamoac ® mmondonke z for national tree day ago o y y '" g Protecting the Illawana SOLAR PANELS Escarpment's unique cultural and environmental heritage All houses being built or (that extends back to over 30 renovated in the Illawarm after Share z Commen s a I 1st Ja... d MILLION years) ® Tatnell Share 3Comments 11 'hall g Deal with the feral deer ®ramen population that is destroying e »omn:age the Escarpment, national parks and people's gardens. Dog faeces compost bins at beaches rather than plastic In line with Priority Action Area 1 "Why is improving our city's environmental sustainability important to you?" - Our Wollongong FORUM A safe and interactive space for your community to discuss and debate pertinent issues. Multithreaded discussions enable deeper engagement for passionate stakeholders. Include rich media content in the introduction Unlimited Forum topics per project page Unlimited comments per Forum topic Easy to read threaded replies Participants can agree and disagree on other people's comments Enable social sharing of Forum topics Allow unverified participation ■ 24/7 moderation IDEAS These virtual post -it notes are a way for your community to share what inspires them. Ideas can include images or media for context and participants can like and comment directly. Include rich media content in the introduction • Unlimited amount of Ideas instances per project, with one featured Ideas instance Indefinite or scheduled voting • Participants can like and comment on other people's ideas • Include photos to support your idea Enable social sharing of Ideas Scheduled publishing ■ 24/7 moderation A Full Spectrum of Engagement Tools Continued Cogswell District Redevelopment Project acPa `. BtM 0 2 years ago \ looks like a very cool spot to hangout. Would like to see some interesting artwork " here A1pe~`Y drPh stir gdrh 5 st © Public Space , Questions swick Place edrrj a ''gto What specific uses and/or amenities would �StrP Pt you like to see at this location? L02� I'd like to see a regular rotation of images/ artwork (an animated digital projection) \X ,n1 St against the wall of an adjacent building 9-\" a C�gSr'je�\ toz, Cogswell District Redevelopment Project - HALIFAX Am)ts Story: Walking as a Way of Connecting 8 months ago • +4' [Amy Lewin is a senior T Transportation Planner with GO is leading the city's Pedestrian Plan update.] A love of walking was instilled in me at an early age. I remember walking to school in fourth grade while carrying my tiny violin. My mom was a math Professor, and my dad had a background in urban history. He worked as a Planner for the city of New Orleans and other organizations. I kind of blended the two —I ended up in engineering, then went into transportation planning. I'm just fascinated by cities —the way they work on multiple levels and the... Continue reading You need to be signed in to add your comment. Respond to this story Alex's Story: Connecting Destinations 0000 by Darcy Kiiching, ll months ago [Alex Weinheimer is a member of the City of Boulder's Transportation F AdvisoryBoard.] a , r I coot awn a car or a bicycle. Growing up in Boulder, I got places on foot, bike or bus, and borrowed a car from my parents when I needed to. When I moved to Houston to go to Rice University, I also chose not to own a car. After _ graduating, I lived in Houston's Museum District, a very walkable area with - - — access to light rail, which made it easy to get to my office in Downtown Transportation Planning Projects - Be Heard Boulder PLACES Gather feedback and photos directly on a map with a simple pin drop. Geospatial maps offer participants a fun way to engage and see their contribution on a map. • Include rich media content in the introduction • Choose from 8 different map types • Unlimited Maps per project page • Allow unverified participation • Select from 200+ pin category icons • Supports multiple GIS layers in Shapefile, KML, WMS or draw your own formats • Draw custom map shapes, add points of interest and unique layer styles • Pin categories can be applied to group input • Survey responses, pin comments and pin photos are visible to the public • Include a mandatory or optional survey with each pin ■ 24/7 moderation STORIES Help your community better understand, empathize, and relate to others and your project. Stories can be interactive and can include images or media to support context. • Include rich media in the introduction and thank you message • Allow other participants to comment on stories • Ability for participants to agree/disagree on other comments • Participants can turn off commenting on their story if they choose • Allow unverified participation • Enable notifications to admin when a new story is posted 0 24/7 moderation A Full Spectrum of Engagement Tools Continued find your bus service here in Guelph excellent, You have professional, friendly drivers and your buses are on time. As a senior I am starting to use the bus service so I am familiar with it in case I loose my license one day. would like to see a payment service Ilke my Presto card for Guelph, where It can automatically be charged up and the correct fare is always charged, instead of having to pay cash or buy tickets. I would be using your bus service much more if this was the case. Malcolm, r months ago Ves yes yes! Lyn Wectfall, r months ago I believe a system like this is great for the city and could really influence more use of cycling as daily transportation, its very common knowledge that e of the biggest reasons people refuse to ride on the roads is the level of safety involved with riding along side vehicles. This system would also implement a safe alternative route for emergency vehicles while we're in this era of distracted drivers, too many times Iva witnessed emergency vehicles blacked by ignorant/uneducated drivers. I drive a large truck through the city daily providing service to the community. While I do enjoy having more bicycle lanes keeping cyclists safely out of traffics way. I really don't think this new bicycle lane design is a good idea. The classic design one on each side is less confusing, allow parking as we lack them and development of bus Spaces to tuck them out of the traffic while loading. The rails are a horrible sight and ruins the overall visibility and look of the neighborhood, All 4 Paws Mobile Spa, r months ago Strengthen overall bus system and work to increase ridership. Easier said than done, but I would happily use the bus more often if passes and mutes were more convenient/accessible. D—J,1 month. ago Bike lanes are important and I love that this is on the minds of the city planners. I have no issues of cutting out parking for the "complete street" concept, but many do. Was the concept of extending side walks to include both a bike lane Transportation Master Plan - Have Your Say Guelph Q�C How did you decide on the salary range for the Library Director? O ©® 0 ll months ago The Cityof Tigard uses a set tr cities, some smaller and some larger in population, as the market basis for setting wages. In 2008/2009 the city had a study completed that considered both wages and total compensation in the comparison. The results of that process, established the cilys current pay structure. We reviewed the study data on the Lihrary Director and the position was in the middle of the market of our peer cities - Clry of Salem, City of Beaverton, City of Lake Oswego, City of Hillsboro, City of Tigard, City of Albany, City of W ilsonvllle, City of West Linn, City of Milwaukee QWhy is the city is repeatedly decrying that it has to cut services and programs yet ©©® 0 you're hiring for a Digital Communications Coordinator? 11 months ago last year, we addressed some of our financial challenges by re-examffining our current staffing. We eliminated the Communication Strategist position (40 hours/week) and reallocated the funding to a Digital Communications Coordinator (30 to 32 hours/week). The coordinator position is at a significantly lower salary range than the strategist position. We she old have been clearer on the salary listed in the original position. The salary range for the coordinator position Is $24.80 - $33.24 hourly. The city determines appropriate wages by evaluating the necessary experience, education, skills, and abilities for each job and comparingwages with other similarly -sized cities in the region in effortto recruit and retain qualified, motivated employees. Most importantly, the coordinator position aligns with two city council goals focused on engagement and communications. Ask HP - Enguge GUESTBOOK Simple, streamlined, and moderated space for your community to upload comments. Comments are moderated to manage what appears publicly so your engagement stays on topic. • Include rich media content in the introduction • Allow unverified participation • Pre or post moderation (moderation happens before or after the comment in published) • Send acknowledgment to participant that comment is posted • Send notification to the admin when a new comment is added ■ 24/7 moderation Q&A Receive questions in a managed space that accommodates your public or private responses. • Include rich media content in the introduction • Respond to questions privately (an email is triggered back to the participant) or publicly (both question and responses appear on the site) • Allow unverified participation • Send notifications to administrators when new questions are posted • Send notifications to participants when their question has a response • Ability to customize notifications and add subject matter experts to manage your Q&A • Enable social sharing of questions A Full Spectrum of Engagement Tools Continued What is the most common traditional design in your area? I View Results Enter your email Enter your screen name Character Design Forum - Your Say Brisbane Climate Action Survey How well do you think your community is currently tackling climate change? Survey starts All fields marked with an asterisk (') are required. 1. Does your community currently have a climate initiative in place? 0 Yes No I'm not sure 2. What part of your community's climate initiative are you most excited by? Please add your comment here... MIM QUICK POLL Ask a single question and get immediate insight with this quick and targeted tool. Polls are an easy way to activate simple engagement with a single question. • Include multiple Quick Polls on the same project page • Use Quick Poll as a widget or a tool • Allow unverified participation • Only one vote is allowed per user, even for unverified participants (cookies are used to prevent multiple submissions) • Show votes instantly, before or after the participant has voted SURVEYS Encourage your community to voice their opinions using a variety of question types and rich media in a convenient and guided way. • Choose from 14 different question types • Apply skip and conditional logic to your questions • Include images or videos in survey questions • Schedule survey publishing and archiving • Option to display survey results to participants • Participants can save the progress of their submissions • Ability to upload documents to support submissions • Easily clone Surveys to save time • Easily pin Surveys using the Places tool • Enable social sharing for Surveys • Configure Survey as a petition • Use multiple Surveys on any project • Allow single or multiple submissions • Download printable surveys for face to face engagements and offline sharing • Customize and export Survey reports for stakeholders Inform your Community EngagementHQ incorporates a range of information tools to support your digital engagement objectives. Use these tools to highlight your key content and information resources, making it easier for your audience to self -educate and explore important issues in depth. LIFECYCLE Outlines the stages of your project to your community and communicate project progress as you move through each stage. RELATED PROJECTS Showcases related projects to cross- pollinate engagement and promote self - learning. WHO'S LISTENING Humanizes projects by displaying profiles of the people listening to feedback on your project. IMPORTANT LINKS Lets you display a list of links important to your project. KEY DATES Displays and promotes key dates associated with the off-line engagement process such as public meetings. PHOTOS The photo gallery displays two custom images from an unlimited capacity image gallery. FAQ Displays a short list of frequently asked questions and answers about your project with a link through to the FAQ page. VIDEOS The video gallery displays two custom video stills from an unlimited capacity video gallery. DOCUMENTS Displays the key documents from your library as individual items or in folders. FOLLOW PROJECT SIGN UP BANNER NEWS CATEGORIES QUICK POLLS Provides CUSTOM Allows Allows registered Encourages your Automatically adds a a transparent and the integration of and unregistered community to register list of categories from accessible way embedded content participants to and builds your your published news to capture public from any third -party subscribe to the participant database. articles. sentiment quickly. source. project. Information tools can be customized to align with your organization's language and your site's look and feel. Participant Relationship Management (PRM) Our Participant Relationship Management (PRM) system is our flagship community - building system. It makes long-term engagement with your community easy by building historical data of participants through their preferences and interactions across your projects on EngagementHQ. This enables powerful segmenting and deeper analysis for your engagement program. A powerhouse relationship management system, PRM gathers participant data through your site registration process and integrates their profile data with their interactions and feedback, helping you better understand and engage with your community. Maintaining a database of your participants and their interactions eliminates the need to rely 100% on project promotion to drive participation and ensures people are kept informed throughout a project's lifecycle to validate participation. OCreate 0 Preview O3 Add Recipients Send Select recipients Select a participant group Select participant from a previous project QQ v or create a Group O List of recipients 0 Add recipients by selecting from either a group -or a project or both Create an email list of past project participants 9 i o 0 G O+^ Climate Action Survey A-ults e,Yo Send email updates to participants through EngagementHQ TARGETED COMMUNICATIONS EngagementHQ has segmentation functionality that allows administrators to target registered participants via email. Targeting can be based on various data points such as prior interest, participation in past projects, demographic information collected during the registration process, and so on. These criteria are then used to create Groups, which are then used to target participants with topic specific messaging via the newsletter feature. NEWSLETTERS Syncing with your other EngagementHQ tools and data, our built-in newsletter gives you one easy platform to work from. The designs are simple to work with and include preview and test functions, and audience selection and filtering. SOCIAL INTEGRATION Easily connect your social platforms to EngagementHQ. Provide social login ability for participants (via Google, Facebook or Twitter), enable social sharing of your projects, and embed social feeds into your engagement platform and projects. Register Already registered? Sign In Welcome to Our Future Your Future. Sign-up below and get involved in conversations that will help shape our community. Screen Name (this will appear publicly when you contribute on our site) Email (this will be kept confidential) Password Passwords must be B to 15 characters and contain a combination of numbers and letters, with at least one lower case letter and one uppercase letter. Password confirmation About you! The following questions help us better understand our community and the feedback they provide. This information is kept confidential and will not be used to identify individuals, It will help us ensure we are only contacting you about consultations you might be interested in. Where do you live? * Emcr vour suourb name Participants Learn more Filter by: Hubs Project activity - Project tag Participant tag - Suburb Signup Form Status - Other - Groups FILTERS APPLIED: Create new group: Add a group name Bulk rag Participants: Select or aad. tag O Showing 1 - 25 of 104 Upload Ai, Invite Search participants - Screen name Email Joined Last Actions seen Jimmy jimmy@hotmall.com 15-Jan- View I Edit I Block 201E Participant Relationship Management (PRM) Continued • Participants can create a profile via a registration form configured by you. The only fields required to participate are a participant -defined username, password, and email address. Additional fields can be configured to support deeper data analysis and community understanding. Demographic analysis features can be run using participant data collected in your registration form, providing better insights and actionable feedback from community input. • Our engagement tools allow anonymous and registered participation, as configured by administrators. • User profiles and user passwords are encrypted at rest using bcrypt and a hash; data is also encrypted in transit by applying an SSL certificate. • EngagementHQ will also log available participant information and make it visible in the Participant Relationship Management dashboard, and accessible via the Analytics Reporting tool. • Usernames and email addresses are checked for uniqueness at create and edit points. • When logged in, participants can access their profile to update their preferences. • Participants can reset forgotten passwords using the "forgotten or reset password" process, which can be accessed at any time with a verified email address. Visibility Project Image Advanced Project Visibility Modes 0 0 0 The visibility tool gives your projects three modes of i�`P. ��F visibility: 'Public' (anyone can view and participate), Public Panelled Protected 'Paneled' (anyone can view, but only invited panelists Anyone can view, butonly Only seleaedgroup of people Anyone can view this project Panali=ts an Parddpats can view and participate can participate), or 'Protected' (only selected groups can view and participate). Reporting and Analytics Get better insights, improve your communications, and make better decisions with enhanced analytics and sentiment analysis. Our A-I-E framework is designed to make it easy to measure the performance of your project against realistic goals, identifying how many participants are Aware, Informed, and Engaged (A-I-E) for each project. Automated weekly email reports identify project interest, critical issues, and important community stakeholders. Sophisticated reporting lets you analyze or export the results of a single feedback process, an entire project, or your entire project history. DEMOGRAPHICS FILTER Select one or more questions for analysis n *- '--- What do you do in Futureville? 90 too 4% Question 2 I am interested in consultations about... 75 60 50 fJ Question 3 When were you born? 25 C SENTIMENT SUMMARY 5.3% Select all It looks pretty bleak tome, we are on the wrong track Faith Alexander, 08 May 2018, 01:44 PM It looks like a place where I can grow old and support my family whilst enjoying access to world class public services and transport. Cynthia Wise, 08 May 2018, 01:44 PM Options Click options to select or deselect filter • Parks and Recreation • Waste Management and Recycling 60 • Access and Inclusion • Public, Housing and Housing Affordability • City Planning and Development 1/12 Search comments, author I Filter by tags G Add a tag � Confidence: 99.22% Economy x bleak x good x Add a tag Confidence: 89.6% good x Reporting and Analytics Continued Reporting Run reports directly within the EngagementHQ interface to monitor progress and results for your projects. Export formatted report summaries and detailed reports in PDF, Excel or CSV for deeper data analysis work and sharing. Detailed reports provide insights for individual feedback tools, holistic project reports, multi -phased projects or for your entire site. Announcements nn �ni. atltliuonY�pan^rter pGn 6 4 18 16 6 1 1 2 37 18 tis 1672 896 224 ( 3842._,­.: nu[ors'o Engaging with Public transport Climate Action Survey local government in your area 4965 ...... 0. a. DEMOGMPHIC5 Year of elrth [noose gnup loan Question ca see eeaiis rws: r Un d tsae. � pc>xl Gvervlew pe=ppp.e, Ageprp .1pams ,sim lim oil Aga GroupP DASHBOARD Monitor site visits, registration numbers and active participants coming to your EngagementHQ site. See how your marketing efforts are working to drive participation. And easily access recent community responses for review. PROJECT REPORTS See a summary of visitor insights, channel referrals and participation for each engagement project. Filter to identify traffic sources for one, many or all of your projects within the same report. Understand which feedback tools and widgets are being used the most by participants, which projects have the most contributions and how participants interact with your site. TOOL REPORTS Dive deeper into your feedback tools to understand how participants interact with a specific tool across all of your projects. Layer demographic questions from your registration form into your reporting to better understand which segments of the community are represented and more importantly, which segments are not that need to be, before you start deeper analysis. CUSTOM DASHBOARDS Through our EngagementlQ services, you can embed custom dashboards from services such as Zoho directly into your EngagementHQ site. These reports can be generated at the close of your engagement project and provide a nice visual way to close the loop with your participants and stakeholders. You may also integrate EngagementHQ with Google Analytics for more insight into how your visitors interact with your site. Reporting and Analytics Continued Advanced Analytics Extracting meaningful insight from large quantities of text based responses is made approachable in EngagementHQ by applying demographic filtering, sentient analysis, and comment tagging to your feedback data. Select all Advanced Search Education x Idea: Fme etlucationl Oescrlption:educabonis keytabetler choices and a better rnture FII-11e. We n,Ed to investln the- rs, builders, h—IIII,erz Intl prifid,lans of tomorrow_ We also need good education and ,dl 'ItnI,I resourcesspreatl equally actor lhe'wM1ole IfFcturewlle, notjust In the areas chat can Educatlon x afford hlgh tuldon fees. erynne Cox, 08 May-S, 01 M PM likes:, C.—I,1 IdeaMare green spaces. cnptinn:lk ace tland spin the city:, getting more and more scare Intl mucM1 more All expensve. Butnf weinvest in more public green spaces, it will not only help cut pollution and smog, but also create a so<tery d,,ne mare calm and r,Ipec[ -environment. These spaces can still be used edutatlon [ow lrix cially so the city can make money, but i[ is really Imort pant that Futureville does not became a ng concretejongle. Amery w0olen,ne May iota, 0'd PM flkes.0 I—En".1 ®pEMOGBAPI,1[S FlLTER selec[one or more questions for analysis n IIII� Nlha[ do you tlo in Fu[ureville? opti— Click options to zelea or tleselect filter •, lam interested In c,nsult,ti,n, a buuc.. rs •, When were you born? 35 I ' .aacss,Zd ldusma emraw 1' Be� -em 21nE [nn I How do you Identify? IIII ® SENTIMENT SUMMARY It looks pretty bleak m me, we are on the wrongtrack Faim Alexander, ra May Zola, In— PM I[ looks like a place wM1ere I can grow oltl and support my familywM1ilst enjoying access [o world class public semces Ina vansport. Cynthia Wlse, OE May tots, 01:ga PM ® a All Economy + bleak x gam . Q6 How would you rate the quality of FutureVille's roads? =p1,3.zw, Que options �1- 0 ddry 9oodh,d 5nod Neutral Very Poor 70(1$^)1W TEXT ANALYSIS Understand which issues are important to your community by analyzing comments across tools, including Forum and Survey tools. Keyword tags can be applied allowing you to identify key themes across the data that can be further segmented by both demographic and sentiment for deeper analysis. DEMOGRAPHIC FILTERING Use the demographic details you collect from participants during the registration process to filter your feedback data and identify trends within your community segments. SENTIMENT ANALYSIS Through the use of Artificial Intelligence (AI), EngagementHQ's sentiment analysis feature will assign positive, neutral, mixed, or negative sentiment labels to each text based response, showing you a summary of community sentiment around a particular topic. Demographic filters can be applied for deeper understanding of community needs. SURVEY ANALYSIS Get a detailed report of all your survey responses to see specific answers by each community member to each survey question. Download survey questions and answers with easy to understand graphs and charts that summarize community responses for each question. 24/7 Moderation's Mitigate risk and keep your community protected. Expert moderation protects you and your community against bullying, heckling, and inappropriate behaviour as well as ensuring that your forums and discussions are on -topic and privacy is protected. It is an essential solution for any government department or organization with a legal obligation to protect the right to free speech. The service is designed to protect you and your community. Our moderation policy can be found at the bottom of all client sites. EngagementHQ first filters all posts to remove spam and to look for high -risk language. Comments containing bad language do not appear on the site and are instead routed to a moderator to check if they are permissible. All other content on Ideas, Places, Discussion Forum, and Guestbook tools are reviewed by our expert moderators within 2 hours of posting, 24/7. Comments found to be contrary to the moderation rules are removed with a clear reason being emailed to the participant who posted the comment, giving them the option to repost in a way that does not violate moderation rules. As administrators, you can always access removed content on request, and if you disagree with our moderators, you can request to have content reinstated on your site. Thankfully, our experience shows moderators remove less than 1 % of all content as our timely and independent intervention can prevent a discussion going off the rails. Posts to the Stories and Q&A tools are moderated by our clients in the administrative interface. For these tools, nothing appears on the site without your team giving it the green light first. Questions to the Q&A tool require an answer, and Stories can contain rich media, which is why we leave moderation of these elements to your team. * English and French 24/7, Spanish 24/5. 0.1m. ice"•- n� ��,.w 24/5 Technical Support Live chat, in -application support, and helpdesk EngagementHQ delivers more than just an online engagement platform. It is serviced by real people who answer the phone and respond to live chats and email. EngagementHQ is also the product of nearly a decade of community best practice, and our knowledge base reflects that. Communicate directly with a human to discuss and identify issues, and to receive updates on process and resolution. HELPDESK Our customer experience team can be contacted for user, technical, and practical support. Email: support@engagementhq.com Web: helpdesk.bangthetable.com .%,=. SIC engo'gomentHQ Hi there ," 0 Start a conversation with us below! We're ready to answer your questions and help you get the most out of EngagementHQ. Start a conversation The tease typically replies in under 5m Service Level Agreement .0 t When a support ticket is opened, our customer experience team will assign a severity level to each ticket and will work to resolve the issue within the designated response time, according to the severity level of the issue raised. SEVERITY LEVEL EXPECTED RESPONSE AND RESOLUTION TIMES Critical core function site issue Resolution within 4 hours Minor critical core function site issues Response within 2 hours and resolution within 1 business day Non -critical core function site issue Resolution within 2 business days Minor non -critical core function Resolution occurs as soon as possible, site issues no later than 10 business days Account Management Runs parallel with services and support: You can call or email your assigned Engagement Manager during regular business hours (EST), and either submit a help ticket to our support team using the in-app chat function or directly via email, at any hour of the day. Your Engagement Manager will help your team use the EngagementHQ platform to its fullest capability, aligning with your objectives and guide training, suggest product feature enhancements and services to further support your team and build capacity where you need it most. 1 Introducing EngagementlQ "I have had such wonderful support from Bang the Table staff in my use of our Let's Talk platform as well as from the webinars and online support for all of the questions I have had about creating projects." Simone Zrna City of Murray Bridge Expert Advice, Training and Support Whether you're looking for quick strategy advice, help delivering a project or additional online training for your team, our EngagementlQ team have you covered. ADVICE Get expert digital engagement advice Need help planning for and delivering your next digital engagement? Our engagement team can help you achieve project success with advice to help you deliver best -practice digital engagement. TRAINING Get the most from EngagementHQ Take your use of EngagementHQ to the next level. Work with our engagement team to learn how to use the features of EngagementHQ including advanced features and more. SUPPORT Solve any issues with 24/5 support Struggling with technical questions? Having problems setting up tools? Our world - class client experience team can help you overcome the trickiest of problems, via online chat and email. MODERATION Rely on our content moderators 24/7 Our global network of experienced and mature moderators keeps any public - facing conversation safe and on -topic for participants and protects you from any risks associated with inappropriate content. Select your Level of Support Choose a plan most suited to your needs. We have options for organizations at every stage of their journey with EngagementHQ. Core ADVICE Our core offer for all EngagementHQ clients includes: • Help desk resources for self -directed learning • Invitations to client meetups & professional development workshops • Regular monthly webinars TRAINING Face-to-face and online training available on request. SUPPORT Our guaranteed support commitment for all EngagementHQ clients: 24/5 chat & email support 15min first response chat Zhr first response email Essentials ADVICE Utilize up to 10 hours of support and advice from an EngagementlQ team member for assistance with: • Setting up projects & tool selection • Database management • Developing organizational capacity & processes • Planning your projects TRAINING 1 x 60min instructor -led online refresher training per annum. SUPPORT Our guaranteed support commitment for all EngagementHQ clients: 24/5 chat & email support 15min first response chat Zhr first response email Partner ADVICE Work with us as your strategic Partner, with up to 20 hours of support and advice from a dedicated EngagementlQ team member who can assist your team with: • Strategies for driving participation • Utilizing different methodologies • Best -practice planning & tool selection • Organizational buy -in ■ Support for major projects • Design & layout Includes annual Benchmarking Report with strategic recommendations for improving practice. TRAINING Up to Z x 60 min online training sessions for advanced product training. SUPPORT Prioritized SLA's for first -in - queue support: 24/5 chat & email support 5min first response chat 1 hr first response email Custom ADVICE Build your own requirements and tailor a support plan for your specific needs. Custom plans are suitable for larger teams or clients looking for whole -of -organization approaches to engagement. If you have other requirements, get in -touch to discuss. Book Your Sessions Work with your EngagementlQ team member to map out your support plan. Schedule or access online sessions when you need via an online booking calendar. Catch up via chat, phone or video conference. Essential Example session plan Flexibility for small teams and experienced organizations. SESSION 1 Tools & Planning Learn how to choose the right tools and use the best approaches for your upcoming digital engagement projects. Utilize planning templates to identify your objectives, methodology and risks. M1000 SESSION 2 Driving Participation Strategic progress check -in. Learn and discuss strategies for driving participation and managing your PRM as an essential engagement asset. REFRESHER TRAINING Instructor -led online session for new team members and current site admins with a focus on EngagementHQ functionality and improving product utilization. This session can be tailored to meet your needs and requested on demand throughout your license year. SESSION 3 Deepening organizational buy -in Half -year discussion about progress. Session to focus on organizational adoption and strategies for embedding engagement in the organization. SESSION 4 Performance evaluation and goal setting Major projects review. Learn best practices for evaluating digital engagement performance and investigate opportunities for benchmarking and improvement. PROJECT SUPPORT Utilize some of your packaged hours for support in planning and delivering your projects. Schedule a session with your EngagementlQ team member prior, during and after your project is complete for expert support and advice for whole project delivery. Book Your Sessions Continued Partner Example Session Plan Get in-depth advice, training and support for your whole team. C-0 SESSION 1 Strategies for Organizational Adoption Discuss organizational priorities and establish goals and objectives for organizational adoption and buy -in. Plan a strategy for building internal capacity to deliver a coordinated digital engagement program. SESSION 4, 5 & 6 Major project support Planning - Execution - Reporting SESSION 2 Developing policies and procedures Focus on developing and establishing internal processes which support coordinated engagement and best -practice use of EngagementHQ. Review internal engagement policies and discuss opportunities for incorporating digital engagement guidelines. Partner with us throughout the delivery of a major project for advice and assistance with planning, project delivery, support throughout your consultation and guidance on reporting. ADVANCED EngagementHQ SKILLS TRAINING Instructor -led online session for advanced skills training to improve product utilization. This session can be tailored to meet your needs and requested on demand throughout your license year. &Z SESSION 3 Best practice project planning and writing engaging questions Discover best -practice approaches for planning for digital engagement using EngagementHQ and discuss methods for writing engaging questions which can better harness online tools. SESSION 7 Site review and benchmarking Go over your annual site review and benchmarking report with us in detail and develop a implementation plan for addresses our strategic recommendations. PROJECT SUPPORT Save some of your packaged hours to support your colleagues in planning and delivering their projects. Partner packages provide enough support to ensure all your site admins and project admins can access EngagementlQ advice when they need it the most. Getting Started with EngagementHQ The new Bluehaven interface offers administrators intuitive navigation, in-app tours and helpful prompts to guide learning and feature discovery. Welcome to EngagementHQ! We're erci[etl to be on this Iourney.lih you. By creating a tletlic d space for engagement, you are In 'dhg vn —ty members antl atakeholtlers in your Getting started with digital engagement requires strategic thinking, site scoping, project support and training. Our recommended onboarding process helps you start off on the right note with rigorous site scoping, EngagementHQ platform training, quality assurance and testing before you launch. Onboarding Process Site E Kick-off E Site Scoping Online Delivery i Meeting i Session Training Add Custom Support Site Build Self -directed :Online Site Build Training Pre -launch ':Launch Quality Site Assurance and ': Testing Our engagement team will build your site for you, including tool setup, managing site settings, homepage creation, ensuring accessibility and creating your first projects. ACCESSIBILITY AUDIT Ensure your new site is inclusive for all residents. Our team will review for missing alt text, heading structure usage, color contrasts and complexity of your project copy. Custom Onboarding h Add Custom Support Continued Project Delivery Get extra help with major projects to ensure your team delivers high -quality and efficient digital engagement. PROJECT PAGE BUILD Allow us to build your project page for you, including tool setup, testing and page iterations. SURVEY DESIGN Get assistance developing the perfect survey which allows for thorough analysis and informed decision making. PREMIUM PROJECT SUPPORT Ensure business continuity when your under-resourced and allow us to support our digital engagement project needs. Training Our EngagementlQ Team can provide tailored training to suit any organization. IN-HOUSE TRAINING AND WORKSHOPS Host our EngagementlQ Team at your organization and learn a wide -range of skills and strategies for use in digital engagement. ONLINE ACCELERATORS Rapidly increase your knowledge of digital engagement and EngagementHQ with tailored on -demand online training for your team. ONLINE COACHING Develop a professional learning plan for you and your team and work with a coach on new approaches and challenges to enhance your digital engagement practice. Add Custom Support Continued Data Analysis and Reporting Bring your engagement data to life with a range of services to help with analysis and reporting to build trust with community and make better decisions. INTERACTIVE PROJECT DASHBOARDS Take your project data and transform it into a unique and embeddable interactive dashboard to help project teams and the community visualize your engagement outcomes. SITE REVIEW AND BENCHMARKING REPORT Take a deeper look at your engagement practices using EngagementHQ and get strategic recommendations and performance benchmarks to help improve your practice. COMMENT TAGGING AND ANALYSIS Allow us to tag and code your qualitative feedback and develop an interactive report that enables you to better analyze unstructured text. Age of Participants Gender of Participants s 3 EMM111 111111111111 9 A 9 9 9 9 N Jg Sw sw '�� g�� 9w rye 2 so 939 969 9)9 989 9y9 Age Group Categories Discussed Topics Discussed Waste .. yourco Our Community of Engagement Practitioners Bang the Table supports approximately: 1 Z,000+ active practitioners using EngagementHQ 570+ communities and government organizations around the globe 11 million+ participants engaging across all of our client's sites 58,000+ active subscribers to our mailing list Our experience is built on shared knowledge of best practices and insights among Bang the Table and our clients, professional networks, and communities, all interested in fostering stronger public engagement. Their willingness to share, be challenged, and experiment has afforded Bang the Table the luxury of leading the online engagement industry for nearly a decade. Design and Customization Options "The platform interface is fantastic and really user friendly, so I am sure I'll be able to pick this up in no time!" Maddie Brough City of Launceston 0 Theme Selection EngagementHQ can be structured and branded to support your corporate identity. Website design, information architecture, and visual branding are all critical elements of your community's online experience. With EngagementHQ you can customize the look of your site to match your corporate look and feel. CLEAN SKIN DELIVERY EngagementHQ is delivered as an 'unbranded' website. You choose your colours, add your corporate logo, header banners, and any images. HOMEPAGE TEMPLATES EngagementHQ comes with the choice of four homepage layouts suitable for different organizational needs straight out -of -the -box. HOMEPAGE TEMPLATE EXAMPLES Whitehaven Let's Talk Niagara Falls WA— mI1 Talk Niagara FA,, the Ciry nF Niagara Falii online engagement sim rhar Ar—yni� ntnbute your Ideas and Feedback on CIry matters Important td you! We want to empaweryou, —id—, rn he. more.— in shaping you .....unity and hrtum. we will listen to wharynu gay, take your apinlons Iota account and report back ro you on bow community Input contnbutes to Jecismn�. CONNECTZCREATE -WDM Are you ready to Connect-2-Create? e Kay o.te, �vMe�d dwel, .�e�,mneem mlwme.v�+mmx.emd MromixewoM�nee.arrd�mo�:��emr xne«�dwn ecm� namwe�..r and uz on Twitter ®nuumvmrvannenzcimieounra�-eom n w�J U Torquay M Welcome to Our Queenstown Airport Thi, IS Queenstown Airport's engagement hub ,spac,fotth, community and stakeholders to join the,onv,..tlon, share ld„s, disn�ss importanitopics and pnrvlde feedback in help snapefie. futiee of the alma. forth, people it servos. Join the conversation... AR Proposed N.-ohengee 30yeer metier Plan our AlrportcommuNry Oqueenstownairport FAQ Key Dates n.online. tie— p ¢e ng eeeck 2s coo com .dmpinseseian ■ 1 11 1 JOIN �Kingston Conversations .�.M. _7. mM CONVERSATION Have your say on local issues that matter to you „I Have your say on road London Plan - RBK's response Take a look at our open improvements in your area now available consultations Coral Bay Key Dates 19 p ^eenz anad and Cr--Road 28 nrnwnc Rnan cnnndrarinn deanlinr Brand Integration Bring the look and feel of your organization's brand to your EngagementHQ platform. With Brand Integration, our team will incorporate your unique website header, footer, fonts, colours and other design elements into your EngagementHQ site, providing a seamless experience for your participants. Navigation elements can be integrated either statically or dynamically. Once branding elements have been integrated, they are applied to all future projects. Brand integration is offered as a custom site build option through our EngagementlO services. Lake Macquarie City Council EneagementHO Site Project Page Layouts Project pages are designed to be the one stop shop for all of your ongoing conversations. The layout allows your team to educate your community through the built-in content management system and educational tools, while also collecting their feedback. Project pages can handle rich media embedded content, including videos and photos, making it easy to educate your different audiences. Tools are turned on or off with single-click functionality, and the content management system will walk you through the creation of new project spaces. Flexible page layouts: Each EngagementHQ project page can be structured to meet your specific project needs with the choice of multiple engagement tools and information widgets. Safe Active Street Program - Elizabeth Street and Jenkins Avenue mud �` f Dspartmern of Transport How can you It Involved, I out moveorpmvitlefeetlbacky +n°ire sbi°a°m°sae�v Tl���mo,°� ,o� o, e o ° °a,°nlh, ­11 mm,N��mr„o� Detailed design has commenced 0000 ,00�uas.mreoon ' �� anisanone im zm°e PM wtis ro °n. .na�t°, °unuma.w 'Munn°• en.m mm -ny n­n,neaesaannase Product Innovation and Enhancement "I wanted to say a big thank you for implementing the ss0 for Engage Bayswater so quickly! I'm already finding it much simpler to use and I'm sure others will as well." Janelle Easthope City of Bayswater o� 0 EngagementHQ was built to support a strategic development cycle that will bring consistent product innovation and feature advancement for our clients. With quarterly release schedules, backed by rigorous testing and deployment processes, EngagementHQ will continue to deliver best in class tools and applications that move the practice of digital engagement forward for our clients around the world. EngagementHQ Marketplace Build your communications and engagement ecosystem through our partnerships and integrations. Expand your capability and reach, these powerful solutions can be added to your EngagementHQ platform to create a seamless user experience for both participants and administrators. Marketplace 1, 'I'll E ALL ACCESS & SECURITY EMAIL &SMS EMBEDS& ENGAGEMENT TOOLS REPORTING & ANALYSIS SERVICES&TRAINING kWae �aK�bne mailchimp campaign emma v15 On6 � Message Monitor MailChimp Campaign Monitor emma Brand Integration vision 6 MessageMedia Connect your participant Use Campaign Monitor Register your interest to Integrate your corporate Register your interest to Enhanceyour database and groups to to send email connect eHQ to your website header, footer conned eHQ to your communication and your MailChimp communication to your emma account. and stylesheets into vision 6 account. engagement strategy ow o�.� a konveio © AuthO BalancingAct constantcontact..� 77 • 1 • 0RANICUS Sentiment Analysis Konvelo Workforce Single Si... Balancing Act Constant Contact govDelivery by Gran... Scan your Community's Publish interactive PDFs Use your work network Budget Simulation for Conned your eHQ The Most Trusted Sentiment in Seconds to convey ideas, collect login credentials to meaningful financial participant database to Marketing Platform for using Machine Learning feedback and spark access eHQ. transparency & your Constant Contact Government. COVi D-t9 Saruices Forresidents Forbusiness D—lop—rut Our Council EngagementHQ 7 re° 4 Marketplace Continued �AN Councillor expenses and facilities policy Lake Tributary Flood Studies Lake Macquarie the suburb eg<naee�rome aae �tor rapensesantl proNsionar [ecpmaue<�aka a+a<a<e[omme. einga resilieirttity by pUnningror mke na<waae.apmrerva[aanpmen ningan Ne map.n,ankyou wliryaimawensuretM1eountleru Ms I avi[tlutiestloes nMlnan[ialNtlaa0.. otlpNln ask mange . stutliesantl plansrvRM1 SFe M1elp ofour_ [urremNrexew ng auefeetl u<receiretl Campaign Monitor emma mailchimp vision' Constant Contact , K " Project Finder Project Finder allows you to embed any or all of your engagement projects onto any website. Through keyword filtering, participants can search and filter your active projects to find topics of interest without coming to your EngagementHQ site directly. By clicking into the project from the embeddable tool, participants will be taken to your engagement site to participate and provide feedback. You may customize the visual appearance when embedded on your site to match and the projects displayed will automatically update as new projects are published. Authorized Single Sign On (SSO) for Administrators Create a simple and secure login process with 550. Connect your existing staff database to your EngagementHQ platform allowing your administrators to use the same login for all systems. Your IT team maintains access to your systems and passwords can follow your internal security protocols. Email client integration Connect your email service provider account with EngagementHQ and run branded email campaigns to promote your digital engagement projects. We currently integrate with Campaign Monitor, Emma, Mailchimp, Vision6 and Constant Contact, others to be added based on need. EngagementHQ Marketplace Continued • BANG THE TABLE Partnership Integrations .�j morketp[oce Bang the Table has partnered with other leading solution providers around the world to build a comprehensive ecosystem for community engagement practitioners fiqlancingAct. BUDGET ENGAGEMENT BALANCING ACT Balancing Act budgeting software embeds seamlessly within an EngagementHQ project page, enabling you to run interactive budget simulations for residents to explore various budget scenarios and get feedback during your budgeting process. konveio PDF/CONTENT ENGAGEMENT KONVEIO Engage with stakeholders around official documents such as city plans or PDF reports, directly in EngagementHQ. The Konveio software embeds seamlessly in a project page and makes interactive publishing, reviewing and commenting on city documents more social. Participants can add feedback, expand on ideas with contextual insights, or add rich media overlays right within the shared PDF document. Message SMS ENGAGEMENT MESSAGE MEDIA Media Send bulk SMS (text) messages to promote your engagement projects and close the loop with your community. The Message Media platform integrates with EngagementHQ, allowing you to send Quick Polls or Forum postings to stakeholders and funnel those replies automatically into your EngagementHQ site for further analysis. Technical Specifications Security and Privacy Bang the Table takes the protection of your information and the information of your community extremely seriously. We have made a commitment to comply with the standards of al jurisdictions in which we do business. We have outlined some of the measures that are a result of this commitment to information security. As always, we are happy to provide further detail when requested. Compliance 150 27001 Our information security management system (ISMS) which underpins all of our operations has been successfully certified to ISO/IEC 27001:2013, the global standard for information security management. GDPR The European Union's General Data Protection Regulation (GDPR) protects European Union data subjects' fundamental right to privacy and the protection of personal data. It introduces robust requirements that will raise standards for data protection, security, and compliance. Security We go to great lengths to protect the data we store for you. APPLICATION Our applications are continually monitored and tested for security weaknesses by our Engineering team. We perform regular and ongoing internal application security assessments to discover and mitigate potential weaknesses based on OWASP rating and methodology. We use automated tools as well as manual testing processes to make sure we are as secure as possible all of the time. The operating systems and databases running our servers are continually monitored and patched with the latest security fixes by Rackspace. The web framework is continually monitored and patched by our internal development teams. Security and Privacy Continued An independent third party carries out comprehensive Vulnerability Assessment and Penetration Testing (VAPT) of EngagementHQ once a quarter. Results of the latest VAPT are available upon request. DATA We have strict data access rules in place with detailed logging to prevent theft and misuse. Access is limited to key personnel involved in maintaining our services and support. Interaction with client data is only at the request of the client. EngagementHQ provides role -based access controls with unique usernames and one- way password encryption to help clients manage their own logins. SSL certificates and Single Sign On integration are available for further protection. Data is stored within a mySQL database on AWS RDS with attachments stored within AWS S3. All data stored on AWS RDS is encrypted using AWS provided - AES-256-GCM encryption standards. Amazon RDS has multiple features that enhance reliability for critical production databases, including automated backups, DB snapshots, automatic host replacement, and Multi- AZ deployments. NETWORK Our application is hosted on the large, Internet -scale, world -class infrastructure that benefits from the same engineering expertise that has built Amazon into the world's largest online retailer. AWS's networks are multi -homed across a number of providers to achieve Internet access diversity. We utilize the Amazon Virtual Private Cloud (VPC) to create an isolated ecosystem for EngagementHQ. The AWS network uses proprietary mitigation techniques providing significant protection against traditional security issues such as Distributed Denial of Service (DDoS) Attacks, Man in the Middle (MITM) Attacks, IP Spoofing, Port Scanning, etc. Additionally, our inbound firewalls are configured to permit only the absolute minimum connectivity required to provide the service to our clients. Any changes to the access rules require authorization. Privacy Bang the Table makes no use of the personal information provided by your community. This is your data and we will only access this information to render assistance as part of a support ticket. We log and audit all such access. Sign All fields marked with an asterisk Email or Login i,ne@exampie.com Password .................. Q Remember Me aftm aftr R F Forgot password? T Y U � N Hosting INFRASTRUCTURE Your EngagementHQ site is hosted on Amazon Web Services (AWS) infrastructure within your jurisdiction as below: COUNTRY Australia New Zealand HOSTING LOCATION AWS, Asia Pacific (Sydney) AWS, Asia Pacific (Sydney) Canada AWS, Canada (Central) United Kingdom AWS, EU (London) United States of America AWS, US West (Northern California) AWS is the leading cloud services provider in the world. Their suite of products and services, security controls, scalability, reliability, astonishing number of datacenters, flexibility and continued innovation make them the absolute best choice for hosting in the cloud. AWS cloud infrastructure meets the requirements of an extensive list of global security standards, including ISO 27001 and SOC. See the AWS Compliance page at: aws.amazon.com/compliance for more information. MANAGED SERVICES We have contracted Rackspace to manage our hosting environment 24x7. They provide us with operational and strategic support to ensure our systems are best - in -class, secure and available at all times Like AWS, Rackspace are a global company certified for a wide range of international security standards confirming their operations are safe and trustworthy, see: www.rackspace.com/certifications. AVAILABILITY AND DISASTER RECOVERY We guarantee 99.75% availability and our uptimes have historically remained above "three 9s" (99.9%). Our guarantee is backed by our SLAB. Even though we take all conceivable measures to ensure our service to you is uninterrupted, as with life, major events completely beyond our control can interrupt our service. We take nightly backups and have a well -tested recovery plan in place to minimize potential disruption from major events. Our Disaster Recovery plan is tested annually or when there is a major change in our environment, either to our infrastructure or application. Lessons learned from these tests are incorporated back into the plan. Accessi b i I ity EngagementHQ is compliant with version 2.1 of the Web Content Accessibility Guidelines (WCAG 2.1) to Level AA standards. An independent third party carries out a comprehensive Accessibility audit of EngagementHQ once a quarter. Results of the latest audit are available upon request. While the guidelines set out in WCAG 2.1 recognize that it is not possible to conform for some types of content, we have undertaken a commitment to continually work on this and leverage new technology to further improve accessibility. We do this by keeping up to date with the latest advances in accessibility techniques and acting on recommendations from the quarterly audits. We also treat any issues identified by clients or participants as a matter of urgency and remain responsive to address the issues. Device Compatibility EngagementHQ is designed for small and large screen sizes, providing an accessible and full functionality experience for the community from mobile phones, tablets, and desktop devices. EngagementHQ supports the full range of major browsers including: ■ Microsoft Edge and Internet Explorer (IE) 11 • Chrome 40 and above • Firefox 35 and above • Safari 7 and above Thank you for your consideration! bang table. Service Agreement Name of "Customer' City of Saint John Customer Address 15 Market Square, Saint John New Brunswick E21- 411 Customer Phone 506 721v5286 Primary Contact Lisa Caissie lisa.caissie@saintjohn.ca Contract Contact Lisa Caissie Term September 201", 2021 to September 191", 2026 Service Details See Bang the Table's proposal and/or prospectus for details. Total Fees 5 Year agreement renewable and billed annually (based upon Bang the Table's satisfactory performance) as follows: Year 1: $24,000 excluding tax Year 2: $20,000 excluding tax Year 3: $20,000 excluding tax Year 4: $20,000 excluding tax Year 5: $20,000 excluding tax EngagementHQ Package Unlimited Annual License ($20,000/year) EngagementlQ Package Essentials $1,500 (year one only, optional addition years 2-5) Core Onboarding $2500 (year one only) Additional Services & Integrations Integrations require the cooperation of third parties. We enter into a contract to provide integrations on the basis of best endeavors'if, for reasons beyond our control, an integration ceases to work we will refund pro rota the integration portion of the contract This has no impact on the software package and service components of the contract The Master Terms and Conditions set forth below (the "Terms'; and together with this Service Agreement, collectively, the "Agreement") are a binding agreement between you ("you" "or "Customer") and Bang the Table, ("BTT'; "us" or "we") governing your use of the Services ordered above. The Terms are hereby incorporated into this Service Agreement. By signing below, each party agrees to comply with the terms and conditions set forth in this Service Agreement and in the Terms. CUSTOMER Signature: Printed: Title: Date: BANG THE TABLE Signature: Printed: Matthew Crozier Title: CEO and Co -Founder Date: August 26, 2021 124 I.- bangthetable Master Terms and Conditions These master terms and conditions (the "Terms"), and together with your Service Agreement ("Service Agreement"), and any attached Proposal area binding agreement (the "Agreement") between you ("you" or "Customer") and Bang The Table, ("BTT'; "us" or "we") governing your use of the services ordered on your Service Agreement (the "Services") This Agreement is effective as of the date you entered into your Service Agreement ("Effective Date"). Access Grant & Restrictions 1.1 Subscription to the Service. Subject to the terms of this Agreement, BTT hereby grants to the Customer a limited, non-sublicensable, non -transferable, non-exclusive subscription during the term of the Service Agreement for the Customer to access and use the specific services and feature sets of the Service specified in the applicable Service Agreement by up to the number of users identified in that Service Agreement, and solely for the Customer's business purposes as outlined on the Service Agreement and these Terms. BTT and its licensors reserve all rights not expressly granted to the Customer in this Agreement. BTT upgrades its software on a continuous basis and, while we strive to minimize the impact on the customer of any upgrades (our policy is not to change the public facing appearance of your site without your permission), BTT reserves the right to make necessary changes or modifications to the Service. 2 Customer Responsibilities. The Customer is responsible for ensuring the compliance with these terms of each of the Customer's authorized users ("Administrators") and is liable for all activity under the Customer's Administrator accounts. The Customer shall use best efforts to prevent unauthorized access to, or use of, the Service, and will notify BTT promptly of any unauthorized use of any password or account or any other known or suspected breach of security. The Customer will not attempt to or use the Customer's access to the Service to knowingly interfere with or disrupt the integrity or performance of the Service or the data contained therein. The Customer shall not allow Administrator credentials to be shared. You must ensure that we receive, in a timely manner, all information we need to enable us to supply the Services. 3 Support; Hosting. BTT will host the Website as set forth in the Service Agreement and applicable Proposal document. BTT will, where practicable, answer questions and help troubleshoot. To the extent set forth on the Service Agreement, BTT will also provide hosting and support services as set forth in Proposal, attached hereto, which is hereby incorporated hereto. 4 Termination. Customer may terminate this Agreement upon at least thirty (30) days written notice to BTT for any or no reason. BTT will not terminate this Agreement (but may non -renew as outlined in the Service Agreement) except where Customer has breached this Agreement and such failure continues for thirty (30) days after Customer receives written notice of same. Upon the termination of this Agreement for any reason: (a) any amounts owed to BTT by the Customer under this Agreement before such termination will become immediately due and payable, (b) Customer will cease using the Service and Website; and (c) BTT will shut down the Website. The rights and duties of the parties that are designed to survive termination or expiration will survive. 5 Acknowledgments. Each party acknowledges and agrees that it has the legal power and authority to enter into this Agreement. The Customer acknowledges and agrees that: (a) Customer shall abide by all applicable laws and regulations in connection with the Customer's business operations and the use of the Service, Website, and Website Visitor information, and (b) Customer owns or has obtained all rights, consents, permissions, or licenses necessary to allow the Service access to, or possession, manipulation, processing, or use of the Customer's Data and any data from Website Visitors; and (c) the Customer shall ensure that its collection, use, and sharing of information (including data from Website Visitors) is in accordance with applicable law, and its privacy policy; and (d) Customer owns or has sufficient rights to any Customer content displayed on the Website. Should you wish to change the terms of use on the Website you can do so but (as these terms are between BTT and the website visitors) in so doing you accept all responsibility for any content provided by users and website visitors. 6 Disclaimer of Warranties. EXCEPT AS SET EXPRESSLY FORTH IN THIS AGREEMENT, BTTAND ITS LICENSORS MAKE NO REPRESENTATION, WARRANTY, OR GUARANTY AS TO ANY CONTENT (INCLUDING ANY CONTENT FROM WEBSITE VISITORS), THE SERVICE, OR WEBSITE. ALL CONDITIONS, REPRESENTATIONS AND WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE ARE HEREBY DISCLAIMED. 7 Ownership. BTT and its licensors own all rights, title and interest, including all related intellectual property rights, in and to the Services, BTT content, platform, and technology, including all enhancements, modifications or derivative works to the foregoing, as well as any suggestions, ideas, enhancement requests, feedback, recommendations or other information provided by the Customer or any other party relating to the Services. The BTT name, the BTT logo, and the product names associated with the Services are trademarks of BTT or third parties. All rights not expressly granted are hereby retained by BTT. BTT does not own the information submitted by Customer or its Website Visitors (the "Customer's Data"). The Customer retains all right, title and interest in and to the Customer's Data. The Customer grants to BTT all necessary licenses and rights in and to the Customer's Data as necessary for BTT to provide Services to the Customer. The Customer is responsible for the Customer's Data including without limitation the accuracy, quality, integrity, legality, reliability, appropriateness of the foregoing, and obtaining any intellectual property rights ownership or right to use the foregoing. BTT reserves the right to de -identify or aggregate (or both) any data (including Customer Data), information or content obtained by BTT relating to Customer, its Administrator's, or Website Visitors use or receipt of Services, including without limitation information about how the Services are used by such users ("De -identified Data"). BTT may use De -identified Data for product optimization and development, benchmarking, and internal research but will not share any information that identifies Customer or any Website Visitor by name with any third party, except as strictly necessary to provide the Services. 8 Responsibility. If any action is instituted by a third party against the Customer based upon a claim that the Service, as provided, infringes a copyright or trademark, then BTT will defend such action at its own expense on behalf of the Customer and will pay all damages attributable to such claim which are finally awarded against the Customer or paid in settlement of such claim. BTT may, at its option and expense, and in addition to defending the Customer as set forth in the previous sentence, as the Customer's exclusive remedy hereunder: (a) procure for Customer the right to continue using the Service; (b) replace or modify the Service so that it is no longer infringing but continues to provide comparable functionality; or (c) terminate this Agreement and the Customer's access to the Service and refund any amounts previously paid for the Service attributable to the i1• bangthetable pg. 2 125 j-. bangthetable remainder of the then -current term of this Agreement. BTT will have no liability to the Customer for any infringement action that arises out of a breach of the terms and conditions of this Agreement by the Customer or of the use of the Service (i) after it has been modified by the Customer or a third party without BTT's prior written consent, or (ii) in combination with any other service, equipment, software or process not provided by BTT where the Combination Is the basis for the Infringing activity. THIS PARAGRAPH SETS FORTH THE ENTIRE OBLIGATION OF BTT AND THE CUSTOMER'S EXCLUSIVE REMEDY AGAINST BTT OR ANY OF ITS SUPPLIERS FOR ANY INFRINGEMENT CLAIM. 9 Limitation of Liability. TO THE EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO ANYONE FOR ANY INDIRECT, PUNITIVE, SPECIAL, EXEMPLARY, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY TYPE OR KIND, OR ANY LOSS OF DATA, REVENUE, PROFITS, USE OR OTHER ECONOMIC ADVANTAGE, ARISING OUT OF, OR IN ANY WAY CONNECTED WITH THE SERVICES, OR THIS AGREEMENT, EVEN IF THE PARTY FROM WHICH DAMAGES ARE BEING SOUGHT OR SUCH PARTY'S LICENSORS HAVE BEEN PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL BTT'S CUMULATIVE LIABILITY FOR ANY CLAIM, LOSS, ACTION, FEE, OR DAMAGE OR ANY OTHER DISPUTED UNDER THIS AGREEMENT EXCEED THE AMOUNT OF FEES PAID BY CUSTOMER TO BTT IN THE 12 MONTHS PRECEDING THE CLAIM. 10 Confidentiality. Neither party will use the confidential information of the other party for any purpose other than exercising its rights or obligations under this Agreement, and will disclose the confidential information only to those of its employees or contractors who have a need to know for purposes of the Agreement. Notwithstanding, either party may disclose the other party's confidential information as required by law so long as, if permitted by law, such party notifies the disclosing party prior to disclosure and uses reasonable efforts to limit disclosure to only what is required by law. 11 General Terms. This Agreement may not be assigned by the parties without the prior written approval of the other party, although BTT may use subcontractors so long as it remains responsible for such subcontractors. Any purported assignment in violation of this section shall be void. BTT shall not be liable for any failure by it to perform its obligations under this Agreement because of circumstances beyond the reasonable control of BTT. No text or information set forth on any other purchase order, preprinted form or document (other than an associated BTT quote or invoice, if applicable) shall modify the terms and conditions of this Agreement. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision(s) shall be construed, as nearly as possible, to reflect the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. The parties are independent contractors and this Agreement does not create anyjoint venture, partnership, employment, or agency relationship between the Customer and BTT. The failure of BTT to enforce any right or provision in this Agreement shall not constitute a waiver of that or any future right or provision unless acknowledged and agreed to by BTT in writing. These Terms, together with any associated Service Agreement, Proposal, or invoice, comprises the entire Agreement between the Customer and BTT and supersedes all prior or contemporaneous negotiations, discussions or agreements, whether written or oral, between the parties regarding the subject matter contained herein. . ice• bangthetable pg. 3 126 bang x- table Current List of Canadian Clients By Province Alberta Village of Harrison Hot Springs City of Wetaskiwin Calgary Metropolitan Region Board Edmonton Police Service City of Camrose Town of Banff Town of Coaldale Town of Raymond City of St. Albert Alberta Health Services Town of Canmore Lethbridge County Sunshine Village Ski Resort Alberta Utilities Commission Canadian Energy Regulator City of Lloydminster Government of Alberta City of Lethbridge City of Spruce Grove City of Medicine Hat Parks Canada - Mountain Parks Field Unit City of Grande Prairie County of Grande Prairie No. 1 City of Edmonton City of Chestermere British Columbia City of Chilliwack City of Powell River District of Lake Country Alberni Clayoquot Regional District Vancouver Coastal Health Authority City of Port Coquitlam Katzie First Nation City of Delta Police Department City of Colwood Doctors of BC City of White Rock 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com MAN e_ ;I*• 0 �. table. 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com Northern Health Authority City of Victoria (BC) Cowichan Valley Regional District - Planning Dept City of Port Moody Sunshine Coast Regional District Capital Regional District City of Fernie City of Terrace City of Quesnel City of Port Alberni City of Prince Rupert City of Nanaimo Urban Systems - Government of BC District of Oak Bay Technical Safety BC Regional District of Nanaimo BC Minister of Citizens District of North Saanich District of Tofino Fraser Valley Regional District District of Sooke Ktunaxa Nation Council City of Revelstoke Town of Creston Township of Esquimalt Village of Pemberton City of Castlegar City of Richmond City of West Kelowna City of Vancouver BC Housing Management Commission City of Kelowna City of Surrey TransLink City of Kamloops City of Parksville City of Abbotsford City of North Vancouver Regional District of Kootenay Boundary City of Coquitlam District of Elkford Peace River Regional District City of Pitt Meadows W-13 e_ ;I*• 0 �. table. Comox Valley Regional District Regional District of East Kootenay Parks Canada - Okanagan-Similkameen NP Regional District of Okanagan-Similkameen District of West Vancouver BC Ferries Central Saanich District of Mission BC Transit City of New Westminster Manitoba Government of Manitoba City of Winnipeg Rural Municipality of East St. Paul New Brunswick City of Fredericton Horizon Health Network NB City of Miramichi Ville de Dieppe City of Moncton Newfoundland and Labrador Memorial University City of Mount Pearl Town of Torbay City of St. John's Northwest Territories 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com Government of the Northwest Territories - Department of Lands Government of the Northwest Territories - Industry, Tourism & Investment Nova Scotia Municipality of the District of Lunenburg Halifax Regional Municipality Parks Canada - Mainland Nova Scotia Field Unit Nova Scotia Health Authority iP,&01 e_ ;I*• 0 �. table. Town of Wolfville District of Chester Town of Yarmouth Department of Infrastructure and Housing NS Northern Pulp Nova Scotia Ontario 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com Town of Aurora Municipality of Northern Bruce Peninsula Municipality of South Bruce Town of The Blue Mountains, ON Town of Wasaga Beach Corporation of the County of Elgin Township of Muskoka Lakes First Capital Town of Fort Erie Town of Lincoln Town of Pelham Township of Algonquin Highlands WSP Canada - Municipality of Strathroy-Caradoc Township of Georgian Bay City of Cornwall, ON Town of Cobourg Technical Standards & Safety Authority Halton Hills Hydro Inc Let's Go Caledon SCR Liberty Environment and Climate Change Canada - Net Zero Project Township of Puslinch Oakville Hydro Town of Penetanguishene Town of Smiths Falls Canadian Institutes of Health Research Huron County County of Haliburton Town of Collingwood Hill and Knowlton - Treasury Board of Canada Citizenship and Immigration Canada Township of South Stormont Township of Manitouwadge Town of South Bruce Peninsula Alcohol and Gaming Commission of Ontario (AGCO) ` 9191 bangtht- table 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com OMAA - Ontario Municipal Administrators Association Region of Peel Health Services Town of Greater Napanee Township of Cramahe Town of Bracebridge Township of Brock Northern Healthcare Project Social Science and Humanities Research Council of Canada City of Kitchener City of Burlington, ON Town of Halton Hills City of Sarnia Oxford County Town of Amherstburg Town of Newmarket City of Stratford City of Markham Township of Scugog Township of Ramara District of Muskoka City of Kawartha Lakes City of Thunder Bay Parks Canada - Rouge National Park Township of Perth South, ON County of Northumberland City of Vaughan Official Plan Review Transport Canada (Northern Resources) Windsor Civic Esplanade Township of Alnwick/Haldimand Township of Lake of Bays Veterans Affairs Canada Town of Shelburne Township of King Treasury Board of Canada Secretariat - Regulatory Policy and Cooperation Pearl Street Communications Department of Finance Canada Municipality of North Perth Township of Huron-Kinloss County of Frontenac City of Brampton - Nurturing Neighbourhoods Dept City of Brantford Township of Hamilton, ON Municipality of South Dundas 131 bangs,,�ytable 300-1090 Homer Street Vancouver BC, V6B 2W9 +1.647-372-2363 Bangthetable.com Town of Grimsby Toronto Transit City of Brampton Health Canada City of Oshawa City of Mississauga Ottawa Police Service Treasury Board of Canada Secretariat - Office of the CIO City of Barrie City of Welland Niagara Peninsula Conservation Authority Municipality of Chatham -Kent City of Ottawa City of Hamilton Transport Canada Town of Ajax City of London, ON Municipality of Central Elgin City of Greater Sudbury Town of Gravenhurst Town of Niagara on the Lake City of Kingston Regional Municipality of Waterloo Dufferin County Regional Municipality of Durham Canadian Nuclear Safety Commission (CNSC) Prince Edward County City of Quinte West Bruce County, ON Town of Huntsville Municipality of Kincardine City of St. Catharines Town of Midland Town of Caledon Town of Innisfil Municipality of Leamington Town of Whitchurch-Stouffville Parks Canada - 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BtT - Security and Compliance 1 This document and the information in it are provided in confidence, for the sole purpose of exploring business opportunities between the disclosing party and the receiving party and may not be disclosed to any third party or used for any other purpose without the express written permission of the disclosing party. 119191 Staff Recommendation for Council Resolution Property: 1720 Manawagonish Road Public Hearing: September 7, 2021 Item Required: Recommendation (Y/N) Municipal Plan No N/A Amendment Zoning By -Law Yes That Common Council give 1 st and 2nd reading to an Amendment Amendment to the Zoning by-law to rezone a parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200, from Two -Unit Residential (R2) to General Commercial (CG). Other No 3rd Reading Proposed date for 3rd Reading: September 20, 2021 Item: Required: Recommendation (Y/N) Municipal Plan N N/A Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment Amendment to the Zoning by-law to rezone a parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200, from Two -Unit Residential (R2) to General Commercial (CG). Recission of No N/A Previous s. 39/s. 59 Conditions Section 59 Yes That Common Council, pursuant to the provisions of Conditions Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200: a) Use of the property be restricted to the following purposes identified in the General Commercial (CG) zone of the City's Zoning By-law: • Accommodation; • Artist or Craftsperson Studio; • Ba kery; • Business Office, subject to paragraph 1 1.7(3) (b); • Commercial Group; • Community Policing Office; • Day Care Centre; • Dwelling Unit, subject to paragraph 1 1.7(3) (c); • Financial Service; • Funeral Service; • Garden Suite, subject to section 9.8; • Grocery Store; • Home Occupation, subject to section 9.9; • Library; • Medical Clinic; • Personal Service; • Pet Grooming; • Place of Worship; • Retail, General; • Secondary Suite, subject to section 9.13; • Service and Repair, Household; • Supportive Housing, subject to section 9.14; and • Veterinary Clinic. b) Access to the property is to be from Manawagonish Road. No access is to be provided to Llewelyn Avenue unless the required upgrades to Llewelyn Avenue are completed by the developer / property owner. Unless such upgrades are completed, the developer / property owner shall maintain a barrier prohibiting vehicular access between the subject property and Llewelyn Avenue. Section 59 No N/A Agreement Section 131 No N/A Agreement `KYA Other No N/A `91-11 BY-LAW NUMBER C.P. 111-X A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ARRETE NO C.P. 111-X Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: Rezoning a parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID No. 55237200, from Two -Unit Residential (R2) to General Commercial (CG). all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the X day of X, A.D. 2021 and signed by: Mayor/Maire ARRETE NO C.P. 111-X ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par : Rezonage d'une parcelle de terrain d'une superficie d'environ 1 820 metres carres, situee au 1720, chemin Manawagonish, egalement identifiee sous le numero NID 55237200, de residentiel bifamiliale (R2) a commercial general (CG). toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le X 2021, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - X Premibre lecture - X Second Reading - X Deuxibme lecture - X Third Reading - X Troisibme lecture - X IiEcio.] I I FA k CD �� `� . _ C/) iE 0 cu Q NO�O �•N O O Q O O O O) H DC C� C) a C: ca m in 77 cu O O cu cu 2 O N ti m in cu O N ti 13 0 0 =a LM a� z 08 N c 10-11N -1--i C/) cu 0 rylo s: 0 0) cu cu C: cu 2 13 0 s L 0 a� z otf N N z U IL ■ U U U " F Ol �` N T m W m 2 C L m r L a cn cn a o n QT�m GOgyiG DT. u a�es1sa V .10 -1{r O (a L N M L _0 0 N —_ S O U � c •0 O -0O O 0 OU r E O N O U (a LL V Qi �O O L O� U) U i OI t+ N Q U) U) .N N 0 E 0 CL n tm 3 •� x N .i O +�+ 0-0 m _ Qi O Q U _ ♦-' Ca N N i 0 � � 0 U .N .E �CL N U � Ca C6 � U � U � O N = U UU a� a� E Ln O Q � O � Q O:2 N O Q N 0-0 N Q C6 N U N O7 -o (a U) O U Q O o z0- W •� W U • — --0 o E Q cn 0 0 C U Q U � �■■i 4- ' - -� ° O ° U aj • cn � � > O 0 >, O'er �� tn-z �.0 OQ 4) to a)O U a) C: 0) '— C: O E4-0 O O O >, L. �U a. LU Lo ' — ti 0 -� Irm .> c� cn a) U U cm c a CU �� Q C: E -1-a a)O ° � a) 1-0 0 Tom W O L. CL CL M A� U a U 0 N O N O V J LO C O p (D U) O .. CLO A� N Cu cn 0 A E J I O ^�'' -o W M > O Q L.L � cn a) E a)O J V V O 0 Cu C: C: O M cn cn O E U O U CU cn U_ M L a) U cn U O Q L. me c 0 R c m E E 0 m a W O L. CL CL M A� U 0 N O N O V J LO C O p (D U) O .. CLO A� N Cu cn 0 A E iD I O ^�'' -o W M > O Q L.L � cn a) E a)O J V V O 0 Cu C: C: O M cn cn O E U O U CU cn U_ M L a) U cn U O Q L. me II�I''m i m PLANNING ADVISORY COMMITTEE September 3, 2021 Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT: Rezoning Application 1720 Manawagonish Road On July 26, 2021, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its August 17, 2021 meeting. A presentation by Andrew Reid, Growth and Community Services, was provided to the Committee, which outlined the report and recommendation. The applicant and property owner, Mr. Patel, appeared before the Committee. Mr. Patel was in agreement with the staff recommendation. p FOR,yJRGUpij,. �y.Rum �4M The city of Saint John There were no questions from the Committee with regards to the proposal. The Committee moved that the staff recommendation be approved as presented. The motion was put and passed. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200, from Two -Unit Residential (R2) to General Commercial (CG). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200: Page 1 of 2 154 Kirit Patel 1720 Manawagonish Road September 3, 2021 a) Use of the property be restricted to the following purposes identified in the General Commercial (CG) zone of the City's Zoning By-law: • Accommodation; • Artist or Craftsperson Studio; • Bakery; • Business Office, subject to paragraph 11.7(3)(b); • Commercial Group; • Community Policing Office; • Day Care Centre; • Dwelling Unit, subject to paragraph 11.7(3)(c); • Financial Service; • Funeral Service; • Garden Suite, subject to section 9.8; • Grocery Store; • Home Occupation, subject to section 9.9; • Library; • Medical Clinic; • Personal Service; • Pet Grooming; • Place of Worship; • Retail, General; • Secondary Suite, subject to section 9.13; • Service and Repair, Household; • Supportive Housing, subject to section 9.14; and • Veterinary Clinic. b) Access to the property is to be from Manawagonish Road. No access is to be provided to Llewelyn Avenue unless the required upgrades to Llewelyn Avenue are completed by the developer / property owner. Unless such upgrades are completed, the developer / property owner shall maintain a barrier prohibiting vehicular access between the subject property and Llewelyn Avenue. Respectfully submitted, ATe_x Weaver Crawford Chair Pane 2 of 2 The City of Saint john Date: August 13, 2021 To: Planning Advisory Committee From: Growth & Community Services Meeting: August 17, 2021 SUBJECT Applicant: Kirit Patel Landowner: Kirit Patel Location: 1720 Manawagonish Road PID: 55237200 Plan Designation: Stable Residential Existing Zoning: Two -Unit Residential (R2) Proposed Zoning: General Commercial (CG) Application Type: Rezoning Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. Common Council will consider the Committee's recommendation at a public hearing on Monday, September 7, 2021. Page 1 of 5 156 Kirit Patel 1720 Manawagonish Road August 13, 2021 EXECUTIVE SUMMARY The application is to rezone property at 1720 Manawagonish Road from Two -Unit Residential (R2) to General Commercial (CG) to legally permit under the Zoning By-law an existing non- conforming accommodation use and enable sale of the property. RECOMMENDATION 1. That Common Council rezone a parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200, from Two -Unit Residential (R2) to General Commercial (CG). 2. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 1,820 square metres, located at 1720 Manawagonish Road, also identified as PID Number 55237200: a) Use of the property be restricted to the following purposes identified in the General Commercial (CG) zone of the City's Zoning By-law: • Accommodation; • Artist or Craftsperson Studio; • Bakery; • Business Office, subject to paragraph 11.7(3)(b); • Commercial Group; • Community Policing Office; • Day Care Centre; • Dwelling Unit, subject to paragraph 11.7(3)(c); • Financial Service; • Funeral Service; • Garden Suite, subject to section 9.8; • Grocery Store; • Home Occupation, subject to section 9.9; • Library; • Medical Clinic; • Personal Service; • Pet Grooming; • Place of Worship; • Retail, General; • Secondary Suite, subject to section 9.13; • Service and Repair, Household; • Supportive Housing, subject to section 9.14; and • Veterinary Clinic. Page 2 of 5 157 Kirit Patel 1720 Manawagonish Road August 13, 2021 b) Access to the property is to be from Manawagonish Road. No access is to be provided to Llewelyn Avenue unless the required upgrades to Llewelyn Avenue are completed by the developer / property owner. Unless such upgrades are completed, the developer / property owner shall maintain a barrier prohibiting vehicular access between the subject property and Llewelyn Avenue. DECISION HISTORY On July 6, 2020 Common Council authorized money -in -lieu of the required Land for Public Purposes for the subdivision of two building lots (1720 and 1726 Manawagonish Road). A condition of subdivision required servicing and access from Manawagonish Road. ANALYSIS Proposal Kirit Patel is proposing to rezone property at 1720 Manawagonish Road from Two -Unit Residential (R2) to General Commercial (CG) to legalize an existing non -conforming accommodation use, commonly known as the Island View Motel. The property appears capable of meeting the definition of a non -conforming use under the Community Planning Act, which provides that a non -conforming use may continue despite the Zoning By-law; however, Mr. Patel is seeking the rezoning for greater certainty and to enable sale of the property. Site and Neighbourhood The subject property is in the West Side of Saint John, along the north of Manawagonish Road, backing on to the Island View Heights neighbourhood. The property appears to have been used as a motel going back to 1967. The current property owner has continuously operated the motel for the past thirty years. The former motel office was recently demolished, and a new dwelling at 1726 Manawagonish Road was constructed and subdivided out from the motel property in 2020. The surrounding area is largely residential with one -unit dwellings located on lots zoned One - Unit Residential (R1) or Two -Unit Residential (R2). Nevertheless, there are several commercially zoned properties in the neighbourhood, including a garden centre and produce stand located next door, opposite the undeveloped right-of-way, "Lewelyn Avenue." In addition, a veterinary clinic and office building are located further to the east along Manawagonish Road. There are many accommodation and bed and breakfast uses located along Manawagonish Road. Municipal Plan and Rezoning Schedule B of the Municipal Plan designates the property as "Stable Residential." These areas are intended to evolve over time, but new and redeveloped land uses should reinforce the predominant community character and make a positive contribution to the neighbourhood. Page 3 of 5 158 Kirit Patel 1720 Manawagonish Road August 13, 2021 The Municipal Plan provides criteria for evaluating rezoning applications. Policy LU-88 sets forward six criteria for the assessment of rezoning applications in Stable Residential areas. These are paraphrased as follows: a) Desirability and positive contribution to the neighbourhood of the proposed land use: in rezoning an existing legal non -conforming use, the proposal will not cause significant change to the neighbourhood. Should the property be redeveloped in the future, the rezoning opens the property to other possible commercial uses. For this reason, staff propose limiting permitted General Commercial (CG) uses to those compatible with the neighbourhood. b) Compatibility with Surrounding Land Uses: The property is located adjacent commercially zoned property. There are many examples of similar accommodation uses located along Manawagonish Road. In addition, there are several other commercial uses such as personal service, pharmacy, and medical clinic located in the neighbourhood. c) Available Services: The subject property is connected to city water and sewer and is located 200 metres from the nearest transit stop. d) Site and Building Design Features: No changes are being proposed for the property. The subject property has an existing access located off of Manawagonish Road. Site design features would be considered at a time when any significant changes are proposed to the property, which would be subject to conformity with the General Commercial (CG) zone standards. Policy LU-127 of the Municipal Plan states that Council shall continue to allow non -conforming uses to carry on with their operation in accordance with the relevant requirements of the New Brunswick Community Planning Act, however, the City will encourage the relocation of incompatible uses to more appropriate locations in accordance with the land use hierarchy set out in the Municipal Plan. Given the surrounding neighbourhood, the use is an appropriate one. Under the Community Planning Act, a non -conforming use is generally defined as a use that existed on the day the Zoning By-law was enacted. If the use is discontinued for a period of ten consecutive months; however, the use may not be recommenced. The property appears to meet this definition as a non -conforming use which has continuously operated and so it may continue despite the Zoning By-law. The applicant has requested the rezoning to permit the accommodation use in accordance with the Zoning By-law for greater certainty and to enable sale of the property. Section 59 Conditions Staff recommend limiting the permitted uses to those compatible with the neighbourhood. In addition, Infrastructure Development has reviewed the proposal and recommends that vehicular access onto the undeveloped right-of-way, "Lewelyn Avenue," be prohibited. Currently, this undeveloped right-of-way appears to be used informally for secondary access. There is no benefit to the City developing this existing right-of-way as all adjacent parcels are already Page 4 of 5 159 Kirit Patel 1720 Manawagonish Road August 13, 2021 serviced either via Manawagonish Road or Clearview Row. The City does not currently provide servicing or maintenance and use of the undeveloped right-of-way is undesirable. The condition will ensure that future owners recognize access to the property is exclusively off Manawagonish Road. It is further recommended that the property owner maintain a barrier to prevent vehicular access onto the undeveloped right-of-way. Should the right-of-way be utilized in the future, the responsibility for all upgrades would fall to the developer seeking access. Conclusion The proposal can be supported on the basis that the accommodation use has long been an existing use in the neighbourhood and is compatible with its surroundings. Although the non- conforming use is legally permitted to continue as per the Community Planning Act, the rezoning would legalize the use with greater certainty under the City's Zoning By-law. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives are recommended. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on August 5, 2021. The rezoning will be posted on the City of Saint John website on August 16, 2021. APPROVALS AND CONTACT Author I Manager I Commissioner Andrew Reid, MCIP, RPP I Jennifer Kirchner, MCIP RPP I Jacqueline Hamilton, MCIP, RPP Contact: Telephone: Email: Application: APPENDIX Andrew Reid (506) 658-4447 Andy. Reid@saintjohn.ca 21-0123 Map 1: Site Location Map 2: Future Land Use Map 3: Zoning Attachment 1: Site Photography Attachment 2: Municipal Plan Policy Review Page 5 of 5 160 7S, (D L 0 00 U }, U U r'L C/) CO O N O N 4�7 .a� �s2 \s\and \ p � pi. Carpenter" Ix OBee��\��pt a �O o� L prom. Gaelic �r 3 3 O o O a M w%, O O O CD 0 `m o 2 O o co O O z 0 0 c� M (1) Q c N z C M (1) -�e :E a CO a� c (1) U E a� o a) U) Fu D U _0 O c J C/) L ' LL a� 0 ^L LL U U) CO o N O N 0) .C: 0 N ca 0 ry .0 Ca G 0 CN — C'7 Q Ca E E 0 0 0 0 Ln co rn o 0 0 0 O I M I V * CD CDp O - O C7 r Z LL U U 0 U U U 0) c O N U) cn O N O O L m d N � ai 00 N O o U) U) d N O N T L O. W O) O O a Q fC L N C O O) 3 NN CL r v L a c1 s a L Q 19 s FA .E O cn 3 m c !m L N N CL O N Q) co HZ. ^ C •� E _H d _ L a c M � L.� u a 0 a m 0 N o �. L Ad V Q n V a; a a (A (A a` 4, C E Z U C -C N w 3 cn ^0 w C w C � O . Z CO -L, Ln U c 0 0 z 4, L p — U fp N C7 u -0 -C LLi c ro w 2 Um u 2 O_ n i, -se O w o a o 0 c U U 0 U o Z c L W , N ^O U L to t- co Z L En U 4O 7 (n 7 Vl m cu 0 41 U c Z o cn w U 0 O U O (D C 2: (n O 4, aL 3 E Z to O c Utn w L L m w a 3 — N to Z Z w O C W mc m U -seZ L o urn U 4, Z LL c � cu _ W L � O 'L 41 Co EnU En En c _0 L cu m C U O (n U L = L c vi w O U tp (n = O :Lj Z 0 C z 7 � E w O E 2: a) U o' c •L En LO w a E t c AT \)� Puffivi LT !LIE Attachment 2 — Municipal Plan Review 1720 Manawagonish Rd August 13, 2021 Municipal Plan Policy Staff Comment LU-87 Intend that the areas designated Stable Residential The proposed rezoning would legalize an will evolve over time from a land use and built -form existing accommodation use, which has long perspective but that new and redeveloped land uses been apart of the neighbourhood. are to reinforce the predominant community character and make a positive contribution to the neighbourhood. LU-88 Ensure that significant new development and a. It is desirable to legalize the non - redevelopment in areas designated Stable Residential conforming use and bring it in line shall generally be permitted only through a rezoning with the Zoning By-law. process where compliance is demonstrated with the b. No changes are proposed to the following requirements: property with the rezoning; it remains a. The proposed land use is desirable and contributes compatible with surrounding land positively to the neighbourhood; uses, which include commercially zoned properties. b. The proposal is compatible with surrounding land C. All necessary services can continue uses; to be provided to the property. The c. The development is in a location where all property is located on a transit route. necessary water and wastewater services, parks and d. Site features are pre-existing. Should recreation services, schools, public transit and other community facilities and protective services can the site ever be redeveloped it would readily and adequately be provided; be required to meet the General d. Site design features that address such matters as Commercial (CG) Zone Standards safe access, buffering and landscaping, site grading and all applicable City By-laws. and stormwater management are incorporated; e. No changes to the building design are e. A high quality exterior building design is provided being proposed. Any changes would that is consistent with the Urban Design Principles in be evaluated at the time of building the Municipal Plan; and permit application. f. The proposal is on a property identified as a f. Not applicable. Corridor on the City Structure map (Schedule A) or does not detract from the City's intention to direct the majority of new residential development to the Primary Centres, Local Centres, and Intensification Areas. Policy 1-2 In considering amendments to the Zoning Bylaw or a. The proposal conforms with the the imposition of terms and conditions, in addition to applicable goals and policies. all other criteria set out in the various policies of the b. Not applicable; services are available. Municipal Plan, have regard for the following: c. No conflicts in land use are a. The proposal is in conformity with the goals, foreseeable. Should the site be policies and intent of the Municipal Plan and the significantly altered, it would be requirements of all City bylaws; b. The proposal is not premature or inappropriate by required to meet all General reason of: Commercial (CG) zone standards, i. Financial inability of the City to absorb costs related including landscaping and buffering. to development and ensure efficient delivery of d. Not applicable — the proposal is not services, as determined through Policy 1-7 and 1-8; within a flood risk area or wetland. ii. The adequacy of central wastewater or water e. Not applicable. services and storm drainage measures; Attachment 2 — Municipal Plan Review 1720 Manawagonish Road August 13, 2021 iii. Adequacy or proximity of school, recreation or f. The proposal will be required to meet other community facilities; all requirements of the 2015 National iv. Adequacy of road networks leading to or adjacent Building with the submission of the to the development; and v. Potential for negative impacts to designated Building Permit prior to third reading. heritage buildings or areas. c. Appropriate controls are placed on any proposed development where necessary to reduce any conflict with adjacent land uses by reason of: i. Type of use; ii. Height, bulk or appearance and lot coverage of any proposed building; iii. Traffic generation, vehicular, pedestrian, bicycle or transit access to and from the site; iv. Parking; v. Open storage; vi. Signs; and vii. Any other relevant matter of urban planning. d. The proposed site is suitable in terms of steepness of grade, soil and geological conditions, locations of watercourses, wetlands and susceptibility of flooding as well as any other relevant environmental consideration; e. The proposal satisfies the terms and conditions of Policy 1-5 related to timeframes and phasing of development; and f. The proposal meets all necessary public health and safety considerations. Page 2 of 2 167 Staff Recommendation for Council Resolution Property: 867 Millidge Avenue Public Hearing: September 7, 2021 Item Required: Recommendation (Y/N) Municipal Plan No N/A Amendment Zoning By -Law Yes That Common Council give 10 and 2nd reading to an Amendment Amendment to the Zoning by-law to rezone a parcel of land having an area of approximately 603 square metres, located adjacent 867 Millidge Avenue, also identified as a portion of PID Number 55224810, from One -Unit Residential (R1) to Two -Unit Residential (R2). Other Yes That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Mohamed A. Morad & Ali S. Mourad Subdivision at 867 Millidge Avenue. 3rd Reading Proposed date for 3rd Reading: September 20, 2021 Item: Required: Recommendation (Y/N) Municipal Plan N N/A Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment Amendment to the Zoning by-law to rezone a parcel of land having an area of approximately 603 square metres, located adjacent 867 Millidge Avenue, also identified as a portion of PID Number 55224810, from One -Unit Residential (R1) to Two -Unit Residential (R2). Recission of No N/A Previous s. 39/s. 59 Conditions Section 59 No N/A Conditions Section 59 No N/A Agreement Section 131 No N/A Agreement Other Yes That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Mohamed A. Morad & Ali S. Mourad Subdivision at 867 Millidge Avenue. `Me] BY-LAW NUMBER C.P. 111-X A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN ARRETE NO C.P. 111-X Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: Rezoning a parcel of land having an area of approximately 603 square metres, located at 867 Millidge Avenue, also identified as PID No. 55224810, from One -Unit Residential (R1) to Two -Unit Residential (R2). all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the X day of X, A.D. 2021 and signed by: Mayor/Maire ARRETE NO C.P. 111-X ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par : Rezonage d'une parcelle de terrain d'une superficie d'environ 603 metres carres, situee au 867, avenue Millidge, egalement identifiee sous le numero NID 55224810, residentielle unifamiliale (R1) a residentielle bifamiliale (R2). toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le X 2021, avec les signatures suivantes : Common Clerk/Greffier communal First Reading - X Premiere lecture - X Second Reading - X Deuxieme lecture - X Third Reading - X Troisieme lecture - X `reel ird FA Q 4 4 r• k o T� I I d m o 0 � s cn o � F a u M I I /, ti k. ���IAIAI AI� t L am O I N O J O n Q- C) ca O N N ry N ry O Ir- ry O s L 0 u� ca S 4) Ja 08 'y P L CI y.�"IN o � _ CD.— v CL O O > Q O CT 0 cn '— U)= �o s CL O _ 13 �13 ca 0 s � — .— OD O L0 •— ♦-+ CL •� s 0-0 E ai •— O • N V N L4-1j, V 4-0 u U U U U O (a E Co a� > Co o O >, 0-C: O (6 a- E • LLL m P • CL- x ama \ J (\ CL r c d E 0 a� R a� c uj O O m' oLO 4-0 .� a C/) C/, ; L a) C: �--+ O U O >Q N 0 Q Q 0 U a) _Q 1 O Q a cU O U O }, O U O U) O U L a) a) Q J E LM E 0 m E M U Q o .C: U O Q N > 0 c� Q U Q (u O Q N U) Zi-j D 4— O O E L .� E 0-0 O O Z> W ^^ W c v, W O to r OC: O 0 O � � � U C6 U•U O � — U - O O� U E o�� �o U� 0 O`- V cm O m E.� E-J � o E 40 () O O �(D U(D CU �- a CUI N c 0 R c m E E 0 m a W O 0 > O CLN CL()� Ca A� CD O N O L. A� PEE" < CL LjII OD CID rMl qL Ell, Ait JI PLANNING ADVISORY COMMITTEE September 3, 2021 Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT: Rezoning Application 867 Millidge Avenue On July 26, 2021, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its August 17, 2021 meeting. A presentation by Andrew Reid, Growth and Community Services, was provided to the Committee, which outlined the report and recommendation. p FOR,yJRGUpij,. �y.Rum �4M The city of Saint John The applicant, Mr. Matt Blain of Hughes Surveys, on behalf of the property owner, appeared before the Committee. Mr. Blain stated that he agreed with the staff recommendation and that the property was an ideal location for infill. Mr. Blain responded to several concerns raised in letters, noting that the minimum lot size proposed was determined by City of Saint John Zoning By-law standards, with which the proposal was in full compliance. He pointed out similar lot sizes in the neighbourhood as well as other properties zoned Two -Unit Residential (R2), emphasizing that the proposal was not out of character with the neighbourhood. The Committee moved that the staff recommendation be approved as presented. The motion was put and passed. RECOMMENDATION: That Common Council rezone a parcel of land having an area of approximately 603 square metres, located adjacent 867 Millidge Avenue, also identified as a portion of PID Number 55224810, from One -Unit Residential (R1) to Two -Unit Residential (R2); and, Page 1 of 2 185 Hughes Surveys Inc. 867 Millidge Avenue September 3, 2021 2. That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Mohamed A. Morad & Ali S. Mourad Subdivision at 867 Millidge Avenue. Respectfully submitted, Alex Weaver Crawford Chair Attachments 1 — Staff report dated August 13, 2021 Page 2 of 2 186 The City of Saint john Date: August 13, 2021 To: Planning Advisory Committee From: Growth & Community Services Meeting: August 17, 2021 SUBJECT Applicant: Hughes Surveys & Consultants Inc. Landowner: Mohamed Morad Location: 867 Millidge Avenue PID: 55224810 Plan Designation: Existing Zoning: Proposed Zoning: Application Type: Jurisdiction: EXECUTIVE SUMMARY Stable Residential One -Unit Residential (R1) Two -Unit Residential (R2) Rezoning The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. Common Council will consider the Committee's recommendation at a public hearing on Monday, September 7, 2021. Hughes Surveys is proposing, on behalf of Mohamed Morad, to rezone a 603 square metre portion of a parcel located at 867 Millidge Avenue from One -Unit Residential (R1) to Two -Unit Page 1 of 5 187 Hughes Surveys Inc. 867 Millidge Avenue August 13, 2021 Residential (R2). The rezoning is in conjunction with the subdivision of the same portion, to permit an infill dwelling. A Land for Public Purposes (LPP) contribution will be required with the subdivision of land and staff recommend this contribution be accepted as money in -lieu. RECOMMENDATION That Common Council rezone a parcel of land having an area of approximately 603 square metres, located adjacent 867 Millidge Avenue, also identified as a portion of PID Number 55224810, from One -Unit Residential (R1) to Two -Unit Residential (R2), and 2. That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Mohamed A. Morad & Ali S. Mourad Subdivision at 867 Millidge Avenue. DECISION HISTORY There are no applicable previous decisions made with respect to the property. ANALYSIS Proposal Hughes Surveys is proposing to rezone a 603 square metre portion of a parcel proposed for subdivision adjacent 867 Millidge Avenue. The newly created lot is proposed to be rezoned from One -Unit Residential (R1) to Two -Unit Residential (R2). The property owner has submitted a site plan and rendering illustrating an infill redevelopment consisting of two semi-detached units (Submission 2 and 3). Site and Neighbourhood The property is located on the corner of Millidge Avenue and Barbour Place in Millidgeville. The property is a total of 1,495 square metres in area. North of Daniel Avenue, the neighbourhood largely consists of serviced one -unit dwellings. There are examples of other forms of housing in the neighbourhood including semi-detached and condominiums, but the prevalent form is one - unit dwellings located in the One -Unit Residential Zone. The property is served by transit and many of the nearby amenities that make Millidgeville a complete community including an elementary school, community centre, senior facility, and hospital/university complex. Municipal Plan and Rezoning Schedule B - Future Land Use of the Municipal Plan designates the property "Stable Residential." These areas are existing serviced neighbourhoods that may contain a variety of housing forms and densities and are intended to evolve over time. New and redeveloped land uses should reinforce the predominant community character and make a positive contribution to the neighbourhood. Policy LU-88 of the Municipal Plan provides criteria for evaluating rezoning applications within this designation: Page 2 of 5 188 Hughes Surveys Inc. 867 Millidge Avenue August 13, 2021 a) Desirability and positive contribution to the neighbourhood of the proposed land use: The proposal presents an infill opportunity to gradually increase density within an area that can accommodate it. The pattern of infill represents the continued evolution of the neighbourhood, without compromising the character of Millidge Avenue or having negative impacts on the neighbourhood. The indirect impact the proposal is the provision of additional services and greater sustainability of the neighbourhood. b) Compatibility with Surrounding Land Uses: The rezoning is compatible with other surrounding land uses in terms of being a residential land use at an appropriate density. The average density of the neighbourhood is approximately 7 units per hectare. c) Available Services: The subject property is connected to city water and sewer and located on a transit route. There are many amenities in the area that make the property an attractive location. The proposal can be efficiently serviced and aligns with the overall intent of the Municipal Plan. d) Site and Building Design Features: The proposal (Submission 2) meets all Zone Standards of the Two -Unit Residential (R2) Zone. All site and building design features, including access, landscaping, and stormwater management will be addressed at the building permit stage. The proposal will be required to meet all applicable City requirements. Subdivision The proposed subdivision meets the requirements of the Subdivision By-law and satisfies the lot area, frontage, and depth standards of both the One -Unit Residential (R1) and Two -Unit Residential (R2) zones. A municipal services easement will be required as part of the final subdivision plan, as there is an existing municipal storm sewer that crosses the front of the property. Land for Public Purposes The Subdivision By-law requires ten percent of the area of a proposed subdivision to be vested to the City as Land for Public Purposes (LPP). Such land dedications must be assented to by Common Council. However, at the discretion of Council, a money in -lieu of LPP dedication may be accepted. The Subdivision By-law encourages the assent of proposed LPP dedications that involve a pedestrian walkway between streets or land required to support the City's Trails and Bikeways Strategic Plan. Although the proposed subdivision does meet the land dedication requirements of the Subdivision By-law, as Schedule C of the Trails and Bikeways Strategic Plan identifies Millidge Avenue as a "City Wide Route — Proposed," staff is recommending the acceptance of a money in -lieu of LPP dedication. There are existing painted bike lanes along Millidge Avenue and no land is required to further facilitate this active transportation route. The Community Planning Act requires that money in -lieu of LPP dedications represent eight percent, as required by the Subdivision By-law, of the market value of the unimproved land at Page 3 of 5 189 Hughes Surveys Inc. 867 Millidge Avenue August 13, 2021 the time of subdivision. In the case where both lots have already been developed, this amount will be determined based on the estimated unimproved land value of the proposed new lot. The Act also requires that money in -lieu dedications be deposited into a special account and that Council expend the money for "acquiring or developing land for public purposes and for no other purpose." Conclusion The proposed rezoning can be supported based on its alignment with the Municipal Plan's intent for the Stable Residential area. The proposal maximizes the use of existing services and amenities in a desirable neighbourhood without negatively impacting its character. Acceptance of a money in -lieu of Land for Public Purposes (LPP) contribution is recommended as part of the subdivision. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives are suggested. ENGAGEMENT Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on August 5, 2021. The rezoning will be posted on the City of Saint John website on August 16, 2021. APPROVALS AND CONTACT Author I Manager I Commissioner Andrew Reid, MCIP, RPP I Jennifer Kirchner, MCIP, RPP I Jacqueline Hamilton, MCIP, RPP Contact: Telephone: Email: Application: APPENDIX Andrew Reid (506) 658-4447 Andy. Reid@saintjohn.ca 21-0123 Map 1: Site Location Map 2: Future Land Use Map 3: Zoning Map 4: Aerial Photography Attachment 1: Site Photography Attachment 2: Municipal Plan Policy Review Submission 1: Tentative Subdivision Plan Submission 2: Site Plan Page 4 of 5 190 Hughes Surveys Inc. 867 Millidge Avenue August 13, 2021 Submission 3: Building Rendering and Floor Plans Page 5 of 5 191 �i ... r N F p( ;N a. 00 M �F MI Ave � P Vl .i . S M _ 1 AV' . O N ig E _ LO W i q q 0 0 0 i O O ° N CV o 0 c o 0 S O 1 O 0 0 C 0 0 = ^(D U W cu L 7 a U Q .> O CU 0- c^n' W ^' C: Q LL L U N � N C/) C/) ti O N O N N ►'" E E 0 0 0 0 Ln o 0 O O M X CD CD m O p � U_ CO O O Z O c� m aD Q c aD z _0 0� aD c� a U rn c a� a� •� U C LL a� o E C: E O can D o U o o M J J � C LL � o L C a U U W n /'^ � C) N O 04 0) .C: O N N Q Mo W M a co O O 00 r LO 00 O o 0 0 0 c o N N N o 0 O o 0 Q� _ CO of �>'N Vh�n N O O O O C Y M M 00 0010 W O N O O O i O _ z LL � 0� U U cu Q 0) C O N N N LL U QU N N N U) U CD N O N O N T t o. fC O 0 t a Q 07 7 N m -3 rn CO co v a cc 2 Zu c r Vl i.1 C p C Z CO L. � Ln U c CL) Cu O 41 Z L p U fp N C7 U v r LLi c m d j C — w 2 Um u 2 d m i, � O w o a o au c U U c d a m U o Z c r to N o U L to vi co 41 1- 0 O En U 4+ 7 (n 7 V1 � C > aL+ U O c Z o cn w U O U O (� O 4+ 3 � z m O c Utn w L L m w a 3 — H Cu to Z Z w O C W cm d m U > i Z LO O C a a . E r m our 41 Z w f0 7 W mac_ W L � O 'L � Co W Utn m _0 L C U O (n U L = L y Vl C (n w 0 U � tp p = O ate+ Z > O c Z 7 � E w O E 2: coU a' c •L V1 LO w a LO rn E t c pF Q) Q) MAW Q) bLO ,- OAa '41; 2 ;h 00 Q, Q, Q) Q) A ,y tl0 tl0 Q0 R tD '. 00 00 i { I Q uo (B ro c/L� © 1 Q as Q N' - h , > 72 s' 00 Attachment 2 — Municipal Plan Review 867 Millidge Avenue August 13, 2021 Municipal Plan Policy Staff Comment LU-87 Intend that the areas designated Stable Residential The proposed rezoning is being made for the will evolve over time from a land use and built -form purposes of permitting an infill development perspective but that new and redeveloped land uses up to two units. The proposal is capable of are to reinforce the predominant community character meeting all Zoning requirements due to the and make a positive contribution to the over -sized lot and represents a reasonable neighbourhood. and positive addition to the neighbourhood. LU-88 Ensure that significant new development and a. The land use is a desirable addition of redevelopment in areas designated Stable Residential residential units to an area already shall generally be permitted only through a rezoning well serviced. process where compliance is demonstrated with the b. Much of the surrounding area is following requirements: zoned One -Unit Residential (R1); a. The proposed land use is desirable and contributes however, there are examples of Two - positively to the neighbourhood; Unit Residential (R2) development, as well as condominiums. Overall, the b. The proposal is compatible with surrounding land proposal is compatible with the area. uses; c. All necessary services are available. c. The development is in a location where all The area is located in close proximity necessary water and wastewater services, parks and to an elementary school, recreational recreation services, schools, public transit and other community facilities and protective services can services and other services. readily and adequately be provided; d. There do not appear to be any issues d. Site design features that address such matters as in terms of site features. safe access, buffering and landscaping, site grading e. All site and building design features and stormwater management are incorporated; will be evaluated at the time of e. A high quality exterior building design is provided building permit. that is consistent with the Urban Design Principles in f. The proposal is located within 100 the Municipal Plan; and metres of the Millidgeville Centre f. The proposal is on a property identified as a intensification area. The proposal is Corridor on the City Structure map (Schedule A) or well within the intent of the Stable does not detract from the City's intention to direct the Residential area and complementary majority of new residential development to the Primary to the goals of the City Structure map. Centres, Local Centres, and Intensification Areas. Policy 1-2 In considering amendments to the Zoning Bylaw or a. The proposal conforms with the the imposition of terms and conditions, in addition to intention of the Stable Residential all other criteria set out in the various policies of the designation. Municipal Plan, have regard for the following: b. Not applicable; services are available. a. The proposal is in conformity with the goals, c. No conflicts in land use are policies and intent of the Municipal Plan and the foreseeable. requirements of all City bylaws; b. The proposal is not premature or inappropriate by d. Not applicable — the proposal is not reason of: within a flood risk area or wetland. i. Financial inability of the City to absorb costs related e. Not applicable. to development and ensure efficient delivery of f. The proposal will be required to meet services, as determined through Policy 1-7 and 1-8; all requirements of the 2015 National ii. The adequacy of central wastewater or water Building with the submission of the services and storm drainage measures; Building Permit prior to third reading. `LOtl Attachment 2 — Plan Review 867 Millidge Ave August 13, 2021 iii. Adequacy or proximity of school, recreation or other community facilities; iv. Adequacy of road networks leading to or adjacent to the development; and v. Potential for negative impacts to designated heritage buildings or areas. c. Appropriate controls are placed on any proposed development where necessary to reduce any conflict with adjacent land uses by reason of: i. Type of use; ii. Height, bulk or appearance and lot coverage of any proposed building; iii. Traffic generation, vehicular, pedestrian, bicycle or transit access to and from the site; iv. Parking; v. Open storage; vi. Signs; and vii. Any other relevant matter of urban planning. d. The proposed site is suitable in terms of steepness of grade, soil and geological conditions, locations of watercourses, wetlands and susceptibility of flooding as well as any other relevant environmental consideration; e. The proposal satisfies the terms and conditions of Policy 1-5 related to timeframes and phasing of development; and f. The proposal meets all necessary public health and safety considerations. Page 2 of 2 198 ��''SS izs soma you izs �=aa!uzoz �w V O y m EL z.m` I 'm s - tia a - - a W C: N Cm F ti 2y a eN a c E O O ? o _ a o •> to > C L �-p >QO a a E � v a`o o J a ON 3 7 -O Q Q 7 m a mi E-_ nm`u u m C y Avenue - m ,- - -3 Q z _ vK 'o ° c c a U L W �0 5 iE �o s > 0 x o� L a m a 1 1 a EX. 0� -0 EO 3 ++ O C eZ. 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Andy (Plannina) Subject: FW: Rezoning Application 867 Millidge Ave Date: August 12, 2021 8:58:52 AM FYI From: OneStop <onestop@saintjohn.ca> Sent: August 12, 2021 8:34 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Rezoning Application 867 Millidge Ave See comments below for this Rezoning App Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkinsQsaintjohn.ca From: Brian <brivalmontyna hotmail.com> Sent: August 11, 2021 7:10 PM To: OneStop <onestopna saintiohn.ca> Cc: Sullivan, Gary <gary.sullivanna saintiohn.ca> Subject: Rezoning Application 867 Millidge Ave [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to sliamsample(o�saintjohn.ca or contact IT Service Desk at 649-6047.** We are writing to express our objection to the proposed plan. The lot in question is much too small to be subdivided with the intent to erect an additional house. It would be totally out of character with the neighborhood. Please, reject this application. Brian & Valerie Stone 886 Millidge Ave PUN From: Plannina Admin To: Reid. Andy (Plannina) Subject: FW: 867 Millidge Ave Rezoning Date: August 17, 2021 8:52:15 AM -----Original Message ----- From: OneStop <onestop?a saintjohn.ca> Sent: August 17, 2021 8:51 AM To: Planning Admin <planningadmin(0saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop(osaintjohn.ca> Subject: FW: 867 Millidge Ave Rezoning -----Original Message ----- From: Steve Butler <butlr@nbnet.nb.ca> Sent: August 17, 2021 8:04 AM To: OneStop <onestopgsaintjohn_ca> Cc: MacKenzie, John<john.mackenzie(osaintjohn.ca>; City of Saint John Mayor's Office <mayorgsaintjohn.ca> Subject: 867 Millidge Ave Rezoning [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsamplegsaintjohn_ca or contact IT Service Desk at 649- 6047. * * Good Day, In reviewing the plan for the rezoning of 867 Millidge Ave to "Two -Unit Residential (R2)" we find the proposed two unit "town-house/duplex" style building does not follow the current home structures on this particular area of Millidge Ave. All of the homes are single family detached structures, from the comer of Millidge & University to Manors Sutton. We feel the design is out of character for this neighbourhood, lessening the property values and will lead, as history has shown us here, to multi -unit rental type structures. We have chosen to live here (21 years) because we enjoy the single family home and life style. We are STRONGLY opposed to the rezoning and proposed unit for this property. Steve & Rose Butler 866 Millidge Avenue 653-3856 W91-13 From: Debian To: Reid. Andy (Plannina) Cc: Harris. Brent; MacKenzie. John; City of Saint John Mayor"s Office Subject: postpone 867 Mllidge Ave Rezoning from tonights PAC meeting Date: August 17, 2021 11:22:28 AM Attachments: imaae001.ona [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047. * * I have also sent this item to the mayor and councilors because of the troubling appearance of providing deliberately misleading information in the mailout regarding the rezoning of this property. Time is of the essence to be able to postpone this item from tonights PAC meeting. Mr Reid, I must say that I am quite unhappy with the process here with regard information flow and timing. Your mailout says "an additional dwelling', not" two semi-detached dwellings" Had you included the fact that two semi-detached dwellings were being proposed in your mailouot, I am sure that you would have had many more objections. The only comment received from Mr Stone alluded to "an additional house". However, you did not disclose this key fact before the deadline for PAC submissions had passed. It has become quite apparent to us that this city has moved to a policy of full speed ahead with development direction, and roll over the objections. To give even the slight appearance of fair play here, you need to postpone the consideration of this item by PAC tonight until you have resent the mailout with the correction of the proposal to be two semi-detached dwelli= and provide access to the full staff report with a link that actually works. I could not find a "common council section under upcoming meetings for the PAC. When I searched your website for "867 Millidge Ave" there were no hits. I only arrived back home from vacation on Friday after your office was closed. Ian Benjamin 22 Parklawn Court Saint John, NB From: Reid, Andy (Planning) [maiIto: andy.reid@saintjohn.ca] Sent: Tuesday, August 17, 2021 8:48 AM To: Debian Subject: RE: 867 Mllidge Ave Rezoning Good morning Mr. Benjamin, f►�i16.1 I've provided a link to the meeting agenda below. Planning Advisory Committee - August 17; 2021 (escribemeetin sg com) Tonight's meeting is a meeting of the Planning Advisory Committee. Members of the public are welcome to attend. The meeting will be held in person on the 2nd floor of City Hall (Council Chambers), beginning at 6:00 p.m. as per the notification letter. The public hearing at Common Council is scheduled for September 7th. The proponent is seeking the R2 zone for the possibility of constructing two semi-detached dwellings on the new lot. Kind regards ( 4 `� SAINT JOHN Andrew Reid, RPP, MCIP Planner/Urbaniste Growth and Community Services / Service de la croissance et de la communaute City of Saint John / La Ville de Saint John Office / Bureau: (506) 658-4447 Website I Facebook I Twitter I Instagram From: Debian <debian@nbnet.nb.ca> Sent: August 15, 2021 7:35 PM To: Reid, Andy (Planning) <andy.reid@saintjohn.ca> Subject: 867 Mllidge Ave Rezoning [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to snamsamnle(a�aintjohn.ca or contact IT Service Desk at 649-6047. * * Hello Mr Reid, I could not find the Council report about this rezoning application on the website. Could you send it to me directly? Also I am puzzled. Why would the proponent seek R2 zoning. Wouldn't it be more appropriate to Palo] rezone the new lot as R1, since it will have a single house on it? Thanks, Ian Benjamin 22 Parklawn Ct, Saint John 211 From: Brian Stone <brivalmonty@hotmail.com> Sent: August 17, 202110:34 PM To: MacKenzie, John <john.mackenzie@saintiohn.ca>; Taylor, Jonathan <ionathan.taylor@saintiohn.ca> Subject: Rezoning request. [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsa_mple�Dsaintjohn.ca or contact IT Service Desk at 649-6047.** We, the neighbourhood residents, are firmly against allowing this amendment. The plot concerned is too small to be subdivided and would be totally out of keeping with the long established surroundings. Brian Stone 886 Millidge Ave. PAN Staff Recommendation for Council Resolution Property: 60 Technology Drive Public Hearing: September 7, 2021 Item Required: (Y/N) Recommendation Municipal Plan Yes That Common Council give 1st and 2nd reading to an Amendment Amendment to the Municipal Plan to: a) delete Policy LU-68 of the Municipal Plan and replace it with the following: Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. It shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory, and research -based businesses, as identified in the Zoning Bylaw. b) redesignate on Schedule A of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood. c) redesignate on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential. Zoning By -Law Yes That Common Council give 1st and 2nd reading to an Amendment Amendment to the Zoning by-law to rezone a parcel of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). PA191 3rd Reading Proposed date for 3rd Readina: Sebtember 20. 2021 Item: Required: Recommendation (Y/N) Municipal Plan Yes That Common Council give 3rd reading to an Amendment to Amendment the Municipal Plan to: a) delete Policy LU-68 of the Municipal Plan and replace it with the following: Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. It shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory, and research -based businesses, as identified in the Zoning Bylaw. b) redesignate on Schedule A of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood. c) redesignate on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential. Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law to rezone a parcel of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). Recission of Yes That Common Council, pursuant to the provisions of Section Previous s. 39/s. 59 of the Community Planning Act (SNB 2017, c.19), 59 Conditions discharge the resolution adopted on January 11, 1999, PAE1 imposed on the rezoning of a parcel of land located at 899 Somerset Street also identified as being PID Numbers 55144109 and 55190458 and which was made pursuant to the provisions of Section 39 of the Community Planning Act in effect at that time (RSNB 1973). Section 59 Yes That Common Council, pursuant to the provisions of Section Conditions 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458: a) That the development and use of the parcel of land be in accordance with a detailed landscaping plan prepared and implemented by the developer that incorporates the following in addition to the requirements of the Zoning By -Law: • the planting of a minimum of one tree or shrub for every 45 square metres of required front yard provided at least 50 percent of the required plants are trees, and • the retention of existing trees on Lot 5 located at the intersection of Sussex Drive and Technology Drive. b) That should greater than 500 dwelling units be proposed, the developer provide and engineering assessment that sufficient sanitary sewer capacity exists to accommodate the additional dwelling units beyond the initial 500 dwelling units; c) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features. The building elevation drawings are to be in substantial conformity with the building design presented in the rezoning application; d) The above elevation, site and landscaping plans be attached to the permit application for the development of the parcel of land, e) That the developer be responsible for the extension of the existing sidewalk on Technology Drive to the terminus of the cul-de-sac bulb; f) That a Traffic Impact Study be completed to assess the traffic impacts of the proposed development, including required improvements to the Technology Drive / Somerset Street intersection and pedestrian circulation improvements to the Somerset Street, Technology Drive and Sussex Drive area; and g) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted by the owner/developer's engineering consultant to the City for review and approval by the City. Section 59 No N/A Agreement Section 131 No N/A Agreement Other Yes 1. That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. 2. That Common Council assent to any necessary Local Government Services Easements for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. Q Co F rr el AM Mao. Tim r OPP tv e 4 � 7 4 k O o O O o E E Q ca 0) .C- O N N �_ O 4-0 n m U n n O a k 0 COL 0 L am �1 � II_ �. � - �l _� �__ �.�-�: g� � ` �'Y - �� - : '�� +;5 '�- t rz e Y of K (1) 0 4=0 0 =a am m (1) 0 am a (1) 0 am m FL 40 of L I..L m N z U U) 4-0 O L cn cn a� a� cn m U cn o o —0 C — c� .� a, � O Ln 4-0 0 cn •— U w OHO x ca •E J w 0 U) 'U 0 E E 0 O _> E 0 a_ III 0 �_ 0 101-IN n �= �U) m � � o C) U) U Q co a� U) N = o o 0 0 E }' U (1) O > U � a' 00 1 OU � I U coCo Q 4-0 co — ♦- 0 }, +� to (� m p � j E Cc:)0 70 4-Q Q U U � .� a) CDcp .X > CU Oa) N a) � m N O N OU W 0 U) .� N . N . �� ry o n x s° y� o LL dal cc cc F— CL wZ 0-0 ,j) Cl)e. U) U O +� C U Q a) a) O N _r_ 0- 0 o O o o� _0 0 _0 O cn O O > � O U Ca QL -� a)v O U) 'Cj) C: O O Cf) U) v E > }, w a� o 0- to LU E O O to LD OO M Q •— � Q � Q _ � � O Q qm u C c d E 0 a� c uj C- a) QL O U) Q U) a) 0 .U) a) L- M a) M N a) 0 U a) C/) .cu L- 0 . N E a) CD C� Cu E N C� E O Cf) -1--a c 0 c m E E 0 m cu a. cu Q. 'U ■ E =3 C N Q 00 C0 J U O O E ^0 5W G 0 0 O c ca N 0 to O O ry I ._ Cn N O N N ry 0 C U) rm U �■■� U) cn O E CD > O � 0 U Q O � O U N (u 0 � O c6 40 N U � U)� o (6 N U) U J •� U N O cu QL 4-0 4-0 U) W C/) N U) Q — Q W C i C� o C: �� ° C O 'N C� 1 N O � 0 :ills 9- ,Yq 9 rz, fw ti Y 4ok , 40 PLANNING ADVISORY COMMITTEE .2k^11 August 23, 2021 The City of Saint John Her Worship Mayor Donna Noade Reardon and Members of Common Council Your Worship and Councillors: SUBJECT: Municipal Plan Amendment, Rezoning, Section 59 Amendment and Subdivision Application 60 Technology Drive (PIDs 55190458 and 55144109) On July 26, 2021, Common Council referred the above matter to the Planning Advisory Committee for a report and recommendation. The Committee considered the attached report at its August 17, 2021 meeting. Ms. Melanie Dowd -Martel, of Somerset Investments Ltd., the applicant, appeared before the Committee and expressed agreement with the Staff recommendation. Ms. Dowd -Martel and Mr. Mark Hovey responded to questions from the Committee related to the construction timing, rock removal at the site, traffic, and stormwater management. The applicants noted that rock removal would occur via a rock breaker and not blasting. Mr. Jeffrey Cyr, of Envision Saint John, spoke in favour of the application. Mr. Cyr noted the economic impacts of the project and the positive impact the development will have on the City's housing supply. No other persons appeared before the Committee and six letters were received regarding the application. Following consideration of the presentations, letters, and Staff report, the Committee unanimously adopted the Staff Recommendation. Page 1 of 4 238 Spectrum Enterprises Ltd. 60 Technology Drive August 23, 2021 RECOMMENDATION: That Common Council delete Policy LU-68 of the Municipal Plan and replace it with the following: Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. It shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory, and research -based businesses, as identified in the Zoning Bylaw. 2. That Common Council redesignate on Schedule A of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood. 3. That Common Council redesignate on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential. 4. That Common Council rezone a parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). 5. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act (SNB 2017, c.19), hereby discharges the resolution adopted on January 11, 1999, imposed on the rezoning of a parcel of land located at 899 Somerset Street also identified as being PID Numbers 55144109 and 55190458 and which was made pursuant to the provisions of Section 39 of the Community Planning Act in effect at that time (RSNB 1973 as amended). 6. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458: Page 2 of 4 239 Spectrum Enterprises Ltd. 60 Technology Drive August 23, 2021 (a) That the development and use of the parcel of land be in accordance with a detailed landscaping plan prepared and implemented by the developer that incorporates the following in addition to the requirements of the Zoning By -Law: the planting of a minimum of one tree or shrub for every 45 square metres of required front yard provided at least 50 percent of the required plants are trees, and the retention of existing trees on Lot 5 located at the intersection of Sussex Drive and Technology Drive. (b) That should greater than 500 dwelling units be proposed, the developer provide and engineering assessment that sufficient sanitary sewer capacity exists to accommodate the additional dwelling units beyond the initial 500 dwelling units; (c) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features. The building elevation drawings are to be in substantial conformity with the building design presented in the rezoning application; (d) The above elevation, site and landscaping plans be attached to the permit application for the development of the parcel of land, (e) That the developer be responsible for the extension of the existing sidewalk on Technology Drive to the terminus of the cul-de-sac bulb; (f) That a Traffic Impact Study be completed to assess the traffic impacts of the proposed development, including required improvements to the Technology Drive / Somerset Street intersection and pedestrian circulation improvements to the Somerset Street, Technology Drive and Sussex Drive area; and (g) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted Page 3 of 4 240 Spectrum Enterprises Ltd. 60 Technology Drive August 23, 2021 by the owner/developer's engineering consultant to the City for review and approval by the City. 7. That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. 8. That Common Council assent to any necessary Local Government Services Easements for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. Respectfully submitted, Alex Weaver Crawford Chair Attachments Page 4 of 4 241 o`. o 45. awrr Rcr�y darn o'Joavm W The City of Saint Jahn Date: To: From: Meeting: SUBJECT Applicant: Landowner: August 13, 2021 Planning Advisory Committee Growth & Community Services August 17, 2021 Somerset Investments Ltd. Somerset Investments Ltd. and Commercial Properties Ltd. Location: 60 Technology Drive PID: 55144109 and 55190458 Plan Designation: Existing: Business Centre, Local Centre and Stable Residential Proposed: Medium to High Density Residential Existing Zoning: Business Park Commercial (CBP) Proposed Zoning: High -Rise Residential (RH) Application Type: Municipal Plan Amendment, Rezoning, and Subdivision Jurisdiction: The Community Planning Act authorizes the Planning Advisory Committee to give its views to Common Council concerning proposed amendments to the Zoning By-law. Common Council will consider the Committee's recommendation at a public hearing on Tuesday, September 7, 2021. Page 1 of 11 242 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 The Community Planning Act authorizes the Planning Advisory Committee to advise Common Council concerning the acceptance of money in -lieu of Land for Public Purposes dedications. EXECUTIVE SUMMARY The Proposal is to develop a multiple unit residential development consisting of 5 buildings with between 400 and 500 dwelling units. In order to facilitate the proposed development, a Municipal Plan Amendment is required to redesignate the site for residential development and the development site must be rezoned to High Rise Residential (RH). Staff have assessed the proposal against the applicable policies of the Municipal Plan and are recommending approval of the application for the following reasons: • The proposed development advances the aspirations of the Municipal Plan, which seeks to drive density to appropriate areas in order to provide high quality and much needed housing units. The proposed development, and associated planning approvals represent a logical extension of the existing Crescent Valley Urban Intensification Area. • The proposed density can be accommodated in the proposed location, as the development site presents an opportunity to introduce a more complete community, by introducing new residential development in proximity to employment and commercial uses without impacts on adjacent, established residential areas. • Existing infrastructure capacity is available to support the proposed development. RECOMMENDATION That Common Council delete Policy LU-68 of the Municipal Plan and replace it with the following: Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. It shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory, and research -based businesses, as identified in the Zoning Bylaw. 2. That Common Council redesignate on Schedule A of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood. 3. That Common Council redesignate on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Page 2 of 11 243 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential. 4. That Common Council rezone a parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). 5. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act (SNB 2017, c.19), hereby discharges the resolution adopted on January 11, 1999, imposed on the rezoning of a parcel of land located at 899 Somerset Street also identified as being PID Numbers 55144109 and 55190458 and which was made pursuant to the provisions of Section 39 of the Community Planning Act in effect at that time (RSNB 1973 as amended). 6. That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on the parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458: (a) That the development and use of the parcel of land be in accordance with a detailed landscaping plan prepared and implemented by the developer that incorporates the following in addition to the requirements of the Zoning By - Law: the planting of a minimum of one tree or shrub for every 45 square metres of required front yard provided at least 50 percent of the required plants are trees, and the retention of existing trees on Lot 5 located at the intersection of Sussex Drive and Technology Drive. (b) That should greater than 500 dwelling units be proposed, the developer provide and engineering assessment that sufficient sanitary sewer capacity exists to accommodate the additional dwelling units beyond the initial 500 dwelling units; (c) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, garbage enclosures, outdoor storage, driveway accesses, vehicle, and bicycle parking, loading areas, landscaping, amenity spaces, signs, exterior lighting, and other such site features. The building elevation drawings are to be in substantial conformity with the building design presented in the rezoning application; Page 3 of 11 244 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 (d) The above elevation, site and landscaping plans be attached to the permit application for the development of the parcel of land, (e) That the developer be responsible for the extension of the existing sidewalk on Technology Drive to the terminus of the cul-de-sac bulb; (f) That a Traffic Impact Study be completed to assess the traffic impacts of the proposed development, including required improvements to the Technology Drive / Somerset Street intersection and pedestrian circulation improvements to the Somerset Street, Technology Drive and Sussex Drive area; and (g) If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Prior to determining this, detailed engineering plans and a design brief must be submitted by the owner/developer's engineering consultant to the City for review and approval by the City. 7. That Common Council accept a money in -lieu of Land for Public Purposes dedication for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. 8. That Common Council assent to any necessary Local Government Services Easements for the proposed Somerset Investments Ltd. Subdivision at 60 Technology Drive. DECISION HISTORY The site was designated Business Park and rezoned to Business Park, the predecessor zone to the Business Park Commercial (CBP) zone in 1999. At that time a business park subdivision, consisting of up to 10 large lots for office, commercial and light industrial uses in a landscaped, campus -like setting was proposed. Despite marketing efforts, only one commercial site (the Xerox building) was developed with a building constructed in 1999. ANALYSIS Proposal The applicant is proposing to construct a residential development on the site which will consist of several multiple unit buildings. Initial concept plans prepared for the site provide for five buildings, but the applicant has indicated that a total of six buildings could be constructed on the site with changes to the site development concept. Provision of a sixth building in the development concept would be permitted under the High Rise Residential (RH) zoning that is being requested. The buildings are anticipated to be six stories in height with the total project providing between 400 and 500 dwelling units. Page 4 of 11 245 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 The building at the intersection of Technology Drive and Sussex Drive will be constructed as the first phase of the development in 2021-2022 with the remaining buildings completed as demand warrants. Site and Neighbourhood The subject site totals 13.8 hectares and is comprised of two parcels of land located along Technology Drive between Rope Walk Road and Somerset Street. A portion of the site also fronts on Millidge Avenue between Sussex Drive and Rope Walk Road. This plateau area, at the terminus of Technology Drive, has remained vacant except for the construction of an office building. The area to the west and south and east, centred on Lime Kiln Road, Sussex Drive and Millidge Avenue is primarily a residential neighbourhood with a variety of housing densities and types. These range from a mix of older and newer one and two-family dwellings along Millidge Avenue, the Somerset Park townhouse development on Lime Kiln Road, and a mix of semi-detached dwellings and walk-up apartment buildings on Sussex Drive. Development along Rope Walk Road contains a mix of lower density residential uses and a former school. To the north of the site is a mixed commercial/industrial area located along Somerset Street, the major arterial in the area. This area has experienced a gradual transition from an exclusively industrial area to one with additional commercial uses including a grocery store, retail stores, and a restaurant. While industrial uses exist along the Somerset Street corridor, the separation provided by the elevation of the subject site provides a high degree of buffering from these uses. Areas along Somerset Street have General Commercial (GC) zoning, with residential areas surrounding the site having both Two -Unit Residential (R2) and Mid -Rise Residential (RM) zoning. Municipal Plan and Rezoning Municipal Plan The subject site was designated as a Business Park in 1999 following preparation of a consultant's report examining the potential for establishing business parks in various areas of the City. As a result of this approach, the subject site was identified as a location for a suburban technology park which would serve as a location for Information and Communication Technology firms locating in the Saint John region, with the City providing financial support for portions of the infrastructure construction. However, despite efforts from the landowner and economic development partners to market the business park, uptake of lands within the business park has not resulted in the market demand that was initially contemplated. Only one building was constructed over the past twenty years, which is currently housing Xerox. Page 5 of 11 246 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 Since the inception of the business park concept, demand for space for information technology firms has been impacted by changing market forces and a transitioning office market landscape. Two main factors influencing this transition are: A changing preference for many IT firms to locate in the urban core of the City, with high quality historic and urban office spaces and immediate access to the amenities offered by the uptown. A later initiative named "Brick Park" was launched by the City's economic development agency to market this growing cluster. The decline of several suburban malls as retail shopping centres. As occupancy rates dropped in these facilities, they have transitioned to lower cost office space for some ICT firms, undermining the competitiveness of new construction in business park locations. With current market conditions, it is unlikely that this amount of commercial space envisioned by the original Business Park concept could be constructed and absorbed into the market at a reasonable pace. Staff also note the site is in proximity to the UNBSJ/Regional Hospital Primary Centre which also provides lands for the development of enterprises focused on research and technology. Given the lack of commercial demand and the opportunity to adapt the space to respond to the high residential market demand, the proponent is seeking to develop residential uses on the property in addition to maintaining an interest in attracting commercial development. The applicant has expressed an interest in developing the property through a mixed -use approach by providing compatible commercial on the ground floors of the residential buildings, which is permitted through the High Rise Residential (RH) zoning being sought for the project. Although not currently acknowledged as a land use option in the Municipal Plan, the applicant's proposal meets the broader intent and goals established including alignment with the overall City Structure and the Land Use framework. Conformance with the overall goals and direction include: Utilization of land more effectively through mixed use development which is provided through the commercial uses permitted in the RH zoning and the proximity of the site to Somerset Street. • Limiting sprawl through supporting continued development of a site located within the Primary Development Area. • Supporting continued development within the City's Intensification Areas, which are areas where the Plan seeks to have most of the City's new development occur. The proposal represents an extension of the adjacent Crescent Valley Intensification Area through providing additional areas for higher density development. The Plan also envisions that these Intensification Areas develop with an integrated mix of land uses located within walking distance of each other, including places to live, work, shop, Page 6 of 11 247 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 learn and play. The proposal conforms to this goal through the introduction of residential uses within proximity to employment and commercial uses. • Develop a compact built form that supports both a healthy lifestyle and efficient, convenient and viable alternative transportation choices, including transit, walking and cycling through the introduction of residential land use adjacent to an existing commercial area. • Provide greater housing choice and affordability across the City and within individual neighbourhoods through an additional area for intensification and multiple unit residential development within an established neighbourhood. • Fostering complete communities at densities which support public transportation and active transportation and a range of services, employment, leisure and recreational choices to provide people with greater opportunities to live, work, play and learn in their neighbourhoods. • The area is currently served by existing transit routes along Somerset Street and Millidge Avenue and active transportation infrastructure and the increased population from the residential development will provide additional users for these services. • Provide improved housing choice, quality, and affordability throughout the City to meet the needs of the changing population. This provides an additional location for multiple unit residential development within the City's Intensification Areas. The density of the proposed development, at 34 units per hectare, supports the density target established in the Municipal Plan of 45 units per net hectare in Medium to High Density Residential areas. The Municipal Plan provides limited areas for establishment of new, higher -density residential development in the in the Millidgeville area of the City. Most vacant lands zoned for multiple unit residential development in Millidgeville are located within the Stable Residential land use designation, with only one area, located in Cambridge Estates having RH zoning to provide for as -of -right development. In addition to the overall goals, intent and direction of the Municipal Plan, the applicant's proposal also conforms to key Municipal Plan policies relating to land use and development. A detailed assessment of conformance with Municipal Plan policies is provided in Attachment 2. Staff are proposing amendments to a policy of the Municipal Plan that specifically pertains to the Somerset Business Park area. This would provide for the retention of the Business Centre designation on the existing Xerox site. Based on the analysis the proposed development meets the intent of the Municipal Plan. Zoning The applicant has requested a rezoning to High Rise Residential (RH). Higher density residential uses, such as those proposed by the applicant, are intended for this zone. Permitted uses within the RH zone also allow for supporting commercial uses on the lower floors of multiple unit buildings. Page 7 of 11 248 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 Based on plans provided for the development, the standards of the Zoning By-law are met except for the maximum front yard setback. The RH zone has a maximum front yard of 9 metres. To maximize views from the higher elevation of the site, the buildings are located to the rear of the lots which increases the front yard setback beyond the maximum permitted by the by-law to between approximately 27 metres and approximately 74 metres. Staff support this variance which will be processed through the Development Officer variance procedure. To address the impact of the parking and larger building setbacks, Staff are recommending a Section 59 condition requiring enhanced landscaping in the portions of the site between the parking areas and Technology Drive. A condition is also recommended to require a tree retention plan to be incorporated in the landscaping plan for the first site that will be developed, located at the corner of Technology Drive and Sussex Drive. This portion of the site contains a stand of mature trees along the Technology Drive and Sussex Drive frontages and is generally the only area of the site with a sizeable amount of mature tree growth. The development will also have to conform to Zoning By -Law standards related to amenity space for residents including spaces such as balcony areas, outdoor recreation areas for residents, and internal common amenity space within the buildings. These details are assessed at the Building Permit review stage along with other By-law requirements such as bicycle parking. The applicant has indicated the development will provide a mix of amenities for residents including individual balconies, internal amenity space and external amenity space on the development site. Servicing and Traffic The proponent has provided a servicing assessment and traffic impact statement with the application. The servicing assessment indicates that sufficient sanitary sewer capacity exists for 500 units. Saint John Water will identify and remediate any sources of inflow/infiltration in the downstream sanitary sewer system to ensure available capacity for this development and to meet regulatory requirements. As the servicing assessment was prepared for the City's Economic Development Agency in 2020, 500 units was selected for the analysis, which is the upper range of the number of units being proposed by the developer (400-500 units). Given this, Staff recommend a Section 59 condition requiring an assessment of downstream sanitary sewer capacity for any portion of the development that exceeds the 500-units originally assessed. Consistent with the City's development review and approvals process, the developer's engineering consultant must resubmit flow information to the City to compare to model data and advise of any changes to the proposed development during the detailed deign phase of the development. The developer's engineering consultant will also be required to complete a hydrant flow test in conjunction with the detailed design of the site servicing. A site servicing plan will also be required along with Water and Sewer and Street Excavation Permits. Stormwater Management Plans will be required as outlined by the City's Drainage By -Law. If any municipal infrastructure improvements are required to service this proposal, it will be the owner/developer's full responsibility and cost to complete. Page 8 of 11 249 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 A sidewalk is located along Technology Drive; however, it ends at the driveway to the Xerox Building. Staff recommend a Section 59 condition to require the extension of the sidewalk around a portion of the cul-de-sac bulb on Technology Drive. The applicant has engaged an engineer to complete a review of the traffic generated by the development Traffic volumes generated by the proposed residential development are expected to be below those which would have been generated if the site were developed as originally envisioned with commercial development. The original traffic impact study, completed in 1998 in support of the planning approvals for the Business Park concept, noted that a left turn lane should be provided on the westbound / northbound Somerset Street approach to the Technology Drive intersection. The scope of the study would include the assessment of whether this improvement is still warranted along with a signalization warrant of the Technology Drive / Somerset Street intersection and if additional improvements to pedestrian infrastructure are warranted because of the development. Staff note that while the volumes from the proposed multiunit residential development may be lower than the original commercial development concept, the directional distribution of the residential traffic will be different. With the commercial development the predominant direction of flow would be inbound to the development in the morning peak and outbound in the afternoon peak compared to outbound in the morning peak and inbound in the afternoon peak with the proposed residential development. This change in directional distribution may warrant additional transportation infrastructure improvements beyond those identified in the earlier traffic impact study. A left turn prohibition exists from Technology Drive onto Sussex Drive, which serves to reduce traffic exiting the area into the residential area along Millidge Avenue. The area is served by transit with Millidge Avenue and Somerset Street being transit routes with a maximum headway of 1 hour on Monday through Saturday. Subdivision The applicant is proposing to subdivide the two parent parcels into five lots for the proposed multi -unit buildings. This will require Common Council's assent to money -in -lieu of land for Public Purposes. The acquisition of money -in -lieu by the City is consistent with the approach established in the Subdivision By-law. The Staff recommendation contains the assent to money -in -lieu and authorization for any Local Government Services Easements should they be required in association with the proposed subdivision. The proposed subdivision meets the requirements of the Subdivision By-law except for Lots 1,3,4 and 5 which are through lots having frontage on two streets. Vehicular access to lots 1,3, and 4 from either Rope Walk Road or Somerset Street would be difficult or impossible to achieve due to the topography. Lot 5 contains an existing access to an adjacent residential development on Sussex Drive, with the site topography limiting the ability for vehicular access between Sussex Drive and Technology Drive. Given the topography, the subdivision Page 9 of 11 250 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 configuration necessitating the through lots is reasonable and a Development Officer variance will be granted. Conclusion The subject site is an appropriate area for the development of a medium to high density residential development consisting of multiple unit buildings. Approval of the proposal is recommended, subject to conditions designed to ensure that the development occurs in an appropriate manner. ALTERNATIVES AND OTHER CONSIDERATIONS No alternatives were assessed. ENGAGEMENT Proponent The proponent held a Public Open House on Tuesday August 10, 2021, at the Royal Kennebecasis Yacht Club. Approximately twelve residents attended the event. Items discussed between the proponent and area residents included traffic from the proposed development, the timing of construction, the provision of green space in the development, and stormwater management. Public In accordance with the Committee's Rules of Procedure, notification of the proposal was sent to landowners within 100 metres of the subject property on August 5, 2021. Public Notice of the rezoning was posted on the City of Saint John website on August 16, 2021. APPROVALS AND CONTACT Author Manager Commissioner Mark Reade, P.Eng., MCIP, RPP Jennifer Kirchner, MCIP, RPP Jacqueline Hamilton, MCIP, RPP Contact: Mark Reade Telephone: (506) 721-0736 Email: Mark.Reade@saintjohn.ca Application: 21-029 APPENDIX Map 1: Aerial Photography Map 2: Future Land Use Map 3: Zoning Map 4: Aerial Photography Page 10 of 11 251 Somerset Investments Ltd. 60 Technology Drive August 13, 2021 Attachment 1: Site Photography Attachment 2: Municipal Plan Policy Review Submission 1: Site Plan Submission 2: Renderings Submission 3: Tentative Plan of Subdivision Page 11 of 11 252 00 o IE N 0 O CD LO o r ~ o m t CD { - o �■ z co r CD � 5 10 o �( a IL 16 fQ 0-, CL Na 0 cu (D cu a Q O ti (n 0- o CN co LO N O O O _ �p 00 o LO L aD N 2 c U N U N aD U N O J m LAM pr91 LA r 91 LA SEA ,A / S 4- J Lo N E v > a-1 Q) Ul L E 0 V) V ! 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O o `�° o a acn = a 4' O in Q > ; I i 2 � m I � \ z n w- o- } a N U F - Q � m W 2 U N 2�, \\\\\\ )§/\ \ \\� \\ \ Lj }� PH \d:/- a,�^\ 87 —/ Reade, Mark From: Planning Admin Sent: August 16, 2021 8:52 AM To: Reade, Mark Subject: FW: Proposed Subdivision 60 Technology Drive From: OneStop <onestop@saintjohn.ca> Sent: August 16, 2021 8:33 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Proposed Subdivision 60 Technology Drive Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor — City Hall (506) 658-2911 Paula. hawkins(a)sai ntiohn. ca From: Adrienne Cameron <adriennemariecameron@gmail.com> Sent: August 15, 2021 4:31 PM To: OneStop <onestop@saintjohn.ca> Subject: Proposed Subdivision 60 Technology Drive [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047.** I am opposed to the proposed high density apt. complex on Technology Drive and loss of any green space in this area. Sussex Drive is not able to handle any increase in traffic flow as witnessed with the high speed travel once Xerox was developed. Town planners should have concerns re: traffic flow on this residential street. Quite simply Sussex drive cannot handle the current traffic when Xerox is at full capacity let alone an addition of hundreds of vehicles . 271 Please consider the safety and quality of life for residents of Sussex Drive. Thank You Adrienne Cameron Michael Galbraith 27 Sussex Drive, Saint John NB E2K1Y7 NO Reade, Mark From: Planning Admin Sent: August 17, 2021 9:20 AM To: Reade, Mark Subject: FW: Municipal plan amendment- 60 Technology Drive From: OneStop <onestop@saintjohn.ca> Sent: August 17, 2021 8:56 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Municipal plan amendment- 60 Technology Drive From: Vijay Gaurav <viiay.ide@gmail.com> Sent: August 16, 2021 2:09 PM To: OneStop <onestop@saintjohn.ca> Subject: Municipal plan amendment- 60 Technology Drive [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047.** Hello Committee Members, We are not in favour of this massive construction in our neighborhood. Reasons being - 1 - Forest cover is already diminished in this area. 2 - Deers and other wildlife animals will loose their habitat. 3 - Centralization of development projects in particular area of city is not worthwhile as it will put lot of strain on the resources and create congestion in the future run. In our opinion, we should move these big scale development projects to outskirts of the city which is beneficial for the entire city in the long run instead of this very city -centric approach. Thanks & Regards, Vijay Gaurav 170 Millidge Av Saint John PAIIN Reade, Mark From: Planning Admin Sent: August 16, 2021 8:52 AM To: Reade, Mark Subject: FW: 60 Technology Drive Proposal From: OneStop <onestop@saintjohn.ca> Sent: August 16, 2021 8:32 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: 60 Technology Drive Proposal Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor — City Hall (506) 658-2911 Paula. hawkins(cDsai ntiohn. ca From: peterghazen@bellaliant.net <peterghazen@bellaliant.net> Sent: August 15, 2021 4:45 PM To: OneStop <onestop@saintjohn.ca> Subject: 60 Technology Drive Proposal [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047.** I think it will be a marvellous project fro the community. Peter Hazen Reade, Mark From: Planning Admin Sent: August 16, 2021 8:51 AM To: Reade, Mark Subject: FW: Municipal Plan Rezoning section 59 Technology Drive PIDs 55190458 and 55144109 From: OneStop <onestop@saintjohn.ca> Sent: August 16, 2021 8:34 AM To: Planning Admin <planningadmin@saintjohn.ca>; Burgess, Aimee <aimee.burgess@saintjohn.ca> Cc: OneStop <onestop@saintjohn.ca> Subject: FW: Municipal Plan Rezoning section 59 Technology Drive PIDs 55190458 and 55144109 Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor — City Hall (506) 658-2911 Paula. hawkinsp_sai ntiohn. ca From: jeffrey price <ieffprice@rogers.com> Sent: August 15, 2021 3:16 PM To: OneStop <onestop@saintjohn.ca> Subject: Municipal Plan Rezoning section 59 Technology Drive PIDs 55190458 and 55144109 [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047.** Dear Sir or Madame Good afternoon. I am writing to you with regards to the proposed amendment for rezoning section 59 of technology Drive. My husband and I have lived on Sussex Drive for 36 years living in one of the apartments for 9 , and purchasing our own semi detached in 1994. We have raised two children here and love our home and the area . With the development of the Xerox building we noticed a huge flow in traffic coming through our area and our concern with this rezoning development is that the traffic will still continue to flow through our quiet street . With eventually building 5 buildings equaling 460 units , that many additional cars driving through Sussex Drive as a shortcut is a daunting thought . Traffic flowing through this area from Xerox is going at a high speed , people seem to forget that we have children in our area and fly down Sussex Drive on route to wherever they are going . I sincerely hope that this development includes a additional road leading from the development to Somerset Street or that traffic is diverted from Sussex Drive . KFAN Regards Debbie And Jeff Price 25 Sussex Drive Saint John, NB E2K 1Y7 506 652 6752 PAFV Reade, Mark From: OneStop Sent: August 23, 2021 10:32 AM To: Reade, Mark Subject: FW: Municipal Plan Amendment, Rezoning, Section 59 Amendment and Subdivision application , 60 Technology Drive (PID 55190458 and 55144109) From: Elin Wang <wpe0@hotmail.com> Sent: August 21, 2021 9:27 AM To: OneStop <onestop@saintjohn.ca> Subject: Municipal Plan Amendment, Rezoning, Section 59 Amendment and Subdivision application , 60 Technology Drive (PID 55190458 and 55144109) [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintiohn.ca or contact IT Service Desk at 649-6047.** H i, I'm the agent for the property owner of 102 8900 CITATION DR, Richmond. My client would like to give his vote of support for the application of rezoning. thank you. Best regards, Elin 6046005456 1 277 From: OneStop To: Planning Admin; Burgess. Aimee Cc: OneStop Subject: FW: Rezoning and Section 39 Amendment, 60 Technology Drive Date: August 16, 2021 9:31:55 AM Paula Hawkins One Stop Development Shop Customer Service Centre Ground Floor— City Hall (506) 658-2911 paula.hawkins(a)saintjohn.ca From: LM Linton <linton_rainy@yahoo.com> Sent: August 16, 2021 9:21 AM To: OneStop <onestop@saintjohn.ca> Subject: Rezoning and Section 39 Amendment, 60 Technology Drive [ External Email Alert] "Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsampleasaintjohn.ca or contact IT Service Desk at 649-6047. * * August 16, 2021 Planning Advisory Committee Re: 60 Technology Drive, rezoning & Section 39 amendment application I am the owner of property at 11 Rope Walk Road which is located on the western side of the street and backs into the hill of the area in question. You may be aware that Rope Walk Road and some of the residents have been adversely affected over the years by the tremendous water runoff from that hill. I believe it was just this past winter that the City had to block off the lower part of the road and bring in heavy equipment to remove the buildup of ice on the street due to the runoff from the hill. The amount of water coming off the hill has increased since the development of the Xerox building, and piles of debris and fill which has been dumped up there. I am not writing in opposition of the Section 39 amendment, I am however, requesting that adequate provisions be made to protect those of us living on Rope Walk Road from excessive water runoff. City staff must be aware of damage to property on the Somerset Street end of the road in past years, plus the dangerous ice buildup which happened, I believe this past winter which required the City to block off the street and use heavy equipment to clear the ruts of ice to allow safe passed of vehicles. I would also ask that consideration be given to the noise that may take place from rock removal , blasting or rock breaker machines that pound the rock 8 hours a day and large truck hauling away the rock rubble. I have lived on this street since 1954 when there was an active quarry down there, the blasting PAN-13 caused our house to shake with the blasts and the dishes rattle. The squeal of truck brakes at the corner of Millidge Ave and Rope Walk Rd was nerve shattering. My constant fear is that my sump pump will not be able to handle the amount of water or fail during one of our winter rain/ice storms, or the melting snow from possible excessive snow from the building parking lots. I have replaced and upgraded sump pumps three times since 1988. My request is simply that the developer and City staff ensure adequate protection for those of us living below the hill on Rope Walk Road. Please don't make those of us who have called this area "home" for most of our lives be penalized to the point that our houses may be damaged, property values affected negatively, our lives disturbed for months, or having to sell. Lorraine Linton , 11 Rope Walk Road fPX�%7 EN ISION Saint John Subject: Letter of Support for Technology Drive Municipal Plan Amendment and Rezoning From: Paulette Hicks, CEO Date: July 23, 2021 PURPOSE The purpose of this letter is to provide support in favour of the proposed Municipal Plan Amendment and Rezoning application for Technology Drive. As is outlined in the contents of this letter, the proposed changes in approach towards the site presents a strong business case for the City of Saint John and is the best available opportunity to pursue the development of this property. BACKGRO! W n In the late 1990's, the City of Saint John, Enterprise Saint John and the Province of New Brunswick worked collaboratively to strategically attract Information and Communication Technology firms to the Saint John region through identifying a location for and financially supporting the infrastructure construction for a suburban technology park in Milledgeville. This was supported by the City through an infrastructure development incentive grant to Somerset Investment's in the form of $500,000 or the actual road construction cost for Technology Drive. This road connection was constructed by Somerset Investments and has supported the construction of a 3 storey office building occupied by Xerox within the defined business park area and three multi -unit residential developments adjacent to the business park, but located along the newly constructed public street. Since this time, development activity has slowed. Under our predecessor agency Develop Saint John, the Technology Drive business park was identified as an opportunity area to evaluate development alternatives to transition the property and to catalyze new growth and investment in Saint John. The objective of the exercise was to identify new potential uses that could spur the development of Technology Drive and encourage tax base growth. Through its market research and discussions with Somerset Investments, it was identified that given the sites strategic location and panoramic views of the City, that the inclusion of residential development in the vision for the site would be an important catalyst to support the build -out. MARKET UPTAKE IN THE BUSINESS PARK In 1999, after the construction of Technology Drive and the rezoning of the property to Business Park, there was initial success in attracting ICT firms, including the Xerox digital sales centre. This facility supported the construction of a 3-storey, roughly 50,000 square foot office building which now employs hundreds within the Saint John region. Despite the early success, CONFIDENTIAL Page 1 of 3 W-1191 the efforts of the City, Enterprise Saint John and the Province of New Brunswick were impacted by changing market forces and a transitioning office market landscape. Key influences limiting the full realization of the Business Park included: A changing preference for many IT firms to locate in the urban core of the City, with high quality historic and urban office spaces and immediate access to the amenities offered by the uptown. A later initiative named "Brick Park" was launched to market this growing cluster. The decline of several suburban malls as retail shopping centres. As occupancy rates dropped in these facilities, they have transitioned to lower cost office space for some ICT firms, undermining the competitiveness of new construction. BUSINESS CASE With the City investment of $500,000 into the street construction for Technology Drive, it is prudent to consider the business case for the Municipal Plan Amendment and Rezoning in the context of achieving a return -on -investment for public dollars invested. To date, despite the stalled uptake on the business park component, the construction of Technology Drive has supported the development of significant tax base for the City of Saint John. The largest contributor is the Xerox office building, which currently generates more than $150,000 in municipal tax revenue on an annual basis. Additionally, the construction of the road has allowed for the construction of 3 multi -unit residential developments. The total property tax revenue currently generated from the construction of Technology Drive is approximately $390,000 on an annual basis. Development on Technology Drive 1999 - 2021 PID Use Tax Assessment Tax Revenue 55125868 Office (Xerox) $6,100,000 $161,955 55179576 Residential $6,571,000 $116,307 55179584 Residential $5,039,100 $89,192 55218929 Residential $1,312,700 $23,235 Total $19,022,800 $390,689 While the revenues generated from the development along Technology Drive provides the City with a solid return on its initial infrastructure investment, there is still significant opportunity to increase the municipal tax base through the development of the site. With the challenges facing the market opportunities for business parks, and the strong demand for residential units in Saint John, a rezoning to residential will help to restart the development of this property. It is estimated that the current proposal represents in the magnitude of over $150 Million in construction activity and a tax base of approximately $65 Million at current assessment rates. Each phase of the development is anticipated to generate between $150,000 to $250,000 in annual property taxes for the City, depending on the scale of each phase and the number of proposed units. Furthermore, this project stands to provide a strong contribution to the economic recovery from Covid-19, particularly with the first phase of the project planned for construction in the Spring of 2022. Our internal economic impact estimates indicate that the first phase of the CONFIDENTIAL Page 2 of 3 W-15 project will generate in the magnitude of $19.5 Million in GDP, $12.7 Million in labour income, and approximately 255 direct and indirect jobs, predominantly within Saint John. While it is noteworthy that a fully commercial development at a similar scale would generate a greater revenue stream than the proposed residential development, it is unlikely that this amount of commercial space could be constructed and absorbed into the market at a pace that would provide a return -on -investment that meets or exceeds the residential option. One future consideration could be to consider a mixed -use approach to the property, allowing for the proposed residential development with opportunities for compatible commercial on the ground floor. In discussions with Somerset Investments, they've indicated an interest in the model for future phases and are considering a future zoning application to accommodate this mix of uses. RECOMMENDATION Based on the strong business case and current market opportunities, Envision Saint John strongly recommends that the City of Saint John consider the application to amend the municipal plan and zoning by-law favourably. Thank You, PAULETTE HICKS CEO ENVISION SAINT JOHN: The Regional Growth Agency ENVISION Saint John CONFIDENTIAL Page 3 of 3 WIN Development Shop 1)1..1NAdNC, BLIII,ll1NCr I\Fk2,\srk11C.1(1}LI SAIP3TJOHN onestop@saintjohn.ca Phone:658-2911 Fax:632-6199 General Application Form GROWTH & COMMUNITY DEVELOPMENT SERVICES CITY OF SAINT JOHN LOCATION CIVIC ADDRESS : PID # : LU HERITAGE AREA: Y / N INTENSIFICATION AREA: Y / N FLOOD RISK AREA: Y / N APPROVED GRADING PLAN: Y / N Z) i APPLICATION #: DATE RECEIVED: Q "' RECEIVED BY: APPLI CANT EMAIL PHONE Z 0 MAI LING ADDRESS POSTAL CODE H Q CONTRACTOR EMAIL PHONE O w z — MAI LING ADDRESS POSTAL CODE H Z Q U J OWNER EMAIL PHONE d d Q MAI LING ADDRESS POSTAL CODE PRESENT USE: PROPOSED USE: BUILDING PLANNING INFRASTRUCTURE HERITAGE Q❑ INTERIOR RENOVATION ❑ NEW CONSTRUCTION ❑ VARIANCE ❑ STREET EXCAVATION ❑ HERITAGE DEVELOPMENT Q ❑ EXTERIOR RENOVATION ❑ ACCESSORY BLDG ❑ PLANNING LETTER ❑ DRIVEWAYCULVERT ❑ HERITAGESIGN H ❑ ADDITION ❑ POOL ❑ PAC APPLICATION ❑ DRAINAGE ❑ HERITAGEINFILL J Q ❑ DECK ❑ DEMOLITION ❑COUNCILAPP ❑ WATER & SEWERAGE ❑ HERITAGE DEMO Y w ❑ CHANGE OF USE ❑SIGN ❑SUBDIVISION ❑OTHER El OTHER 2 U ❑ MINIMUM STANDARDS ❑ OTHER ❑OTHER w O z O Y H 0 O zz U v7 w ❑ I consent to the City of Saint John sending to me commercial electronic messages, from time to time, regarding City initiatives and incentives. General Collection Statement This information is being collected in order for the City of Saint John to deliver an existing program / service; the collection is limited to that which is necessary to deliver the program / service. Unless required to do so by law, the City of Saint John will not share your personal information with any third party without your express consent. The legal authority for collecting this information is to be found in the Municipalities Act and the Right to Information and Protection of Privacy Act For further information or questions regarding the collection ofpersonal information, please contact the Access & Privacy Officer: City Hall Building 8th Floor - 15 Market Square Saint John, NB E2L IE8 commonclerkLasaintiohn.ca (506) 658-2862 7M Uty �sain� Sohn I, the undersigned, hereby apply for the permit(s) or approval(s), indicated above for the work described on plans, submissions and forms herewith submitted. This application includes all relevant documentation necessary for the applied for permit(s) or approval(s). I agree to comply with the plans, specifications and further agree to comply with all relevant City By-laws and conditions imposed. Applicant Name Applicant Signature Date WIN p Council Application eaq'p utsShop GROWTH & COMMUNITY DEVELOPMENT SERVICES CITY OF SAINT JOHN CIVIC ADDRESS I APPLICATION # I FEE PAID I Y I N TYPE OF APPLICATION ❑ Land for Public Purposes ❑ Non -Conforming Use ❑ Satisfactory Servicing Release Service Fee: $200 Service Fee: $200 Service Fee: $300 ❑ Section 59 Amendment ❑ Zoning By-law Amendment ❑ Zoning By-law Amendment with Service Fee: $2,500 Service Fee: $2,500 a Municipal Plan Amendment Service Fee: $3,500 DETAILED DESCRIPTION OF APPLICATION Where applicable, indicate the changes to existing Section 59 conditions, zoning, or Municipal Plan designation being requested. Attach site plans, building elevations, floor plans, and other documentation to fully describe the application. The submission of a preliminary proposal and a Pre -Application Meeting is encouraged prior to seeking approval. Please contact the One Stop Development Shop at (506) 658-2911 for further information. ENCUMBRANCES Describe any easements, restrictive covenants, and other encumbrances affecting the land. AUTHORIZATION As of the date of this application, I, the undersigned, am the registered owner of the land described in this application or the authorized agent thereof, and I have examined the contents of this application and hereby certify that the information submitted with the application is correct insofar as I have knowledge of these facts, and I hereby authorize the applicant to represent this matter and to provide any additional information that will be necessary for this application. Registered Owner or Authorized Agent Date Additional Registered Owner Date The information contained in this application and any documentation, including plans, drawings, reports, and studies, provided in support of this application will become part of the public record. Council Application Form 2020-05-15 284 Letter of Consent to Rezone May 61fi, 2021 SUBJECT PROPERTY: 60 Technology Drive, Saint John, New Brunswick PID 55190458 ("Property") Commercial Property Limited is the owner ("Owner") of the Property. The Owner hereby gives permission to Somerset Investments Limited and/or their agent to file an application to have the Property rezoned. COMMERCIAL PROPERTIES LIMITED Paut Vimr iv p�ident Title: a=&g I/We have the authority to bind the corporation KI.117 fathomstudio.ca Jennifer Kirchner, 1 Starr Lane Manager of Community Planning 9 Dartmouth, INS City of Saint John I Ville de Saint John e- t- B2Y 4V7 www.saintjohn.ca O Technology Drive Rezoning and Plan Amendment Request A m 0 Dear Jennifer, M m We have been working with the land owners to prepare a master plan Z Issued for the remaining portion undeveloped portions of the Technology Drive o May 5, 2021 properties (PAN 05900182 and 05900190) on behalf of the two land owners who would like to develop a `mostly' residential development on land currently zoned as Business Park Commercial (CBP). In reviewing = the Municipal Plan and Zoning Bylaw, it looks like they will need a plan amendment and rezoning to advance a medium density residential development on these lands. Though the CBP zone permits upper -storey m multi -unit residential development, it requires commercial development on the ground floor for at least 75% of the GFA. The developers would z like to do 100% residential development with the option of groundfloor commercial rather than a requirement for groundfloor commercial. z One option would be to change the Conditional Uses permitted under 11.4.31 namely (c) and (f) which require groundfloor commercial uses. A consequence would be that it would apply in other similarly zoned areas. We suspect this may not be well received. A second option would be to rezone the property to a more compatible use with a similar height and density that might be permitted under the CBP zone. In this case, the High Rise Residential Zone (HRR) is relatively similar but it offers 30m of height in comparison to the 24 m permitted under CBP and both require no more than 50% coverage. It would appear to me that a rezoning would be the best approach but I would be happy to discuss other preferred approaches. Amendment Rationale The current CBP Zone is geared towards a mixed -use development form with conditional residential uses permitted above the groundfloor to a height of 24m (7-storeys). The zone was originally intended to "support a range of residential and compatible employment uses including business offices, research and development facilities, and light manufacturing and assembly." Technology Drive was developed in 1990's and to date, only 1 office development has located in the park. It is our understanding that there has been little interest or uptake in the uses proposed in the zone. The site sits on a high bluff overlooking the harbour and with 360 degree views of north Saint John. It is our understanding that site is well serviced with water and sewer to support its buildout and there is adequate sewer 2Wcity to support development in this part of the City. The elevated views provide an excellent opportunity for high quality residential development and the close proximity of the Somerset collector and multi -unit residential developments to the south makes this an ideal site for high density residential development. The site is well within walking distance of many commercial nodes including the Landsdown Plaza and the Superstore Plaza on Somerset, as well as Centennial School, the hazel White St Francis School, Princess Elizabeth School, and the City Fields recreation facilities. The location is in a very walkable area of the City. The requested rezoning is generally consistent with the currently permitted conditional uses but it does eliminate some Business Centre uses which have not shown much development interest over the last 20 years. This development will ease some of the pressure for affordable housing in Saint John. Plan Amendment The Municipal Plan specifically calls the lands surrounding Technology Drive as a `Business Centre' and it is designated on Schedule B as such. Specifically, the MPS notes under Policy LU-68: Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. Further development potential continues to exist in the Somerset Business Park and it shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory and research -based businesses, as identified in the Zoning Bylaw. Council may consider additional investment in infrastructure to support further development of the Somerset Business Park. It would appear that we would need to amend or delete policy LU-68 while amending the Schedule B Future Land Use map as part of the plan amendment process. Rezoning The developer would appreciate consideration for rezoning the land from CBP to RH for the reasons outlined above. The site's challenging topography will require the careful siting of multi -unit building clusters with at least one floor of underground parking, preservation of the important view corridors to Saint John Harbour to the south east, and the careful design of public and private park spaces between the buildings. On the periphery of the development along Ropewalk Road, there may be opportunities for smaller scale semis or Townhomes where the grades permit. Similarly, there may be opportunities for smaller housing forms on the north part of technology Drive. The RH zone is flexible in providing options for multi's, clusters, and smaller multi unit housing forms. We would not anticipate single family housing forms in this development. There may be opportunities for groundfloor commercial in some areas of the development. W-1YA The Master Development Plan & Pro Forma The master plan has been developed to preserve signature views, maximize microclimatic impacts, improve walkability and connectivity, and preserve signature park spaces between buildings. The developers are also interested in a 1.5 parking ratio with almost half of the parking underground, minimizing the surface parking lots. One new street extension is proposed at the middle of Technology Drive adding about 90m of cul de sac onto 180m of technology Drive (270m total length). The master plan anticipates about 500 new units on PAN 05900182 and 05900190. In This calculation the planners have assumed an average unit size of 100 sq.m. Per unit. If the unit mix is smaller there will be a few more units, if larger there will be a few less units. The developers anticipate a unit mix in the range of 40% 2 and 3 bedroom units and 60% one bedroom units. Technology Drive Pro Forma Building Units/Floor Storeys Building A 12 6 Building B 12 5 Building C 12 4 Building D 12 4 Building E 12 5 Building F 14 7 Building G 12 6 Building H 12 4 Sub -Total Multis 23-Feb Units AG Parking UG Parking Total Parking 72 59 40 99 60 69 40 109 48 63 40 103 48 36 40 76 60 34 40 74 98 50 46 96 72 56 40 96 48 38 40 78 506 731 The proposed building heights are varied to preserve views to the southeast and to provide some visual interest of the development when viewed from a distance. Heights range from 4 storeys to 7 storeys as shown in the table above. The overall parking ratio will vary for each building but the overall parking ratio is in the range of 1.5 with over half the parking underground (UG parking = underground, AG parking = Above Ground). If you have any questions about this rezoning and plan amendment request, please feel free to reach out to me at your convenience. Rob LeBlanc, Planner 902 4612525 x102 direct, 902 483-2424 mobile rob. Ieblanc@fathomstudio.ca f►1:1:3 p Subdivision Application eaq'p utsShop GROWTH & COMMUNITY DEVELOPMENT SERVICES CITY OF SAINT JOHN CIVIC ADDRESS I APPLICATION # I FEE PAID I Y I N TYPE OF APPLICATION ❑ Instrument Documents requiring Development Officer endorsement for registration Service Fee: $50 ❑ Type 1 Subdivision Lot boundary adjustments, consolidations, and new lots along an existing street Service Fee: $250 plus $50 per new building lot ❑ Type 2 Subdivision Subdivisions involving the construction of a street Service Fee: $500 plus $100 per new building lot DETAILED DESCRIPTION OF APPLICATION Attach the instrument or tentative subdivision plan, whichever is applicable, and any additional documentation to fully describe the application. Tentative subdivision plans must adhere to the requirements of the Community Planning Act of New Brunswick. In the case of a Type 2 Subdivision, the submission of a preliminary proposal and a Pre -Application Meeting with City staff is encouraged prior to seeking approval. Please contact the One Stop Development Shop at (506) 658-2911 for further information. ENCUMBRANCES Describe any easements, restrictive covenants, and other encumbrances affecting the land. AUTHORIZATION As of the date of this application, I, the undersigned, am the registered owner of the land described in this application or the authorized agent thereof, and I have examined the contents of this application and hereby certify that the information submitted with the application is correct insofar as I have knowledge of these facts, and I hereby authorize the applicant to represent this matter and to provide any additional information that will be necessary for this application. Registered Owner or Authorized Agent Date Additional Registered Owner Date The information contained in this application and any documentation, including plans, drawings, reports, and studies, provided in support of this application will become part of the public record. Subdivision Application Form 2020-05-15 289 Somerset Investments Ltd. 550 Somerset Street, P.O. Box 5, Saint John, NB, E21, 3X1 Phone: (506) 632-0022 Fax: (506) 633-0251 July 22, 2021 Mr. Mark Reade City of Saint John One Stop Development Shop EMAIL — mark. readeksaintj ohn. ca In support of our application for rezoning and required municipal plan amendments for Technology Drive, we offer the following history and information for your consideration. Somerset Investments Ltd. Is a privately owned real estate development company with deep roots in the north end of Saint John. Somerset Investments Ltd. is a joint venture between the Dowd and Hovey families who have been actively involved in the construction industry for more than 80 years through their operating companies Dowd Roofing Inc. and Spectrum Enterprises Inc. In addition to its land holdings on Technology Drive, Somerset Street and Millidge Avenue, Somerset Investments Ltd. currently owns commercial and retail properties along Somerset St. including Somerset Place (555 Somerset Street), Dollarama and the Zesty Lemon. After more than 20 years of unsuccessful attempts to draw commercial development to the park on Technology Drive it was suggested by Develop Saint John (now Envision Saint John) to reimagine the park as a residential development. The current market demand supports this direction. This development will introduce a quality option for renters into our market. Positioned atop Technology Drive with unparalleled views of the city scape, harbour and Saint John river, this development will offer residents all the benefits and access of living within the city with the serenity of a park like setting. Positioned directly off Somerset St. residents will enjoy being within walking distance of the Atlantic Superstore and Dollarama. The overall vision for the development includes five to six multi -unit concrete buildings set amongst ample green space. The development will be phased and progress based on absorption into the market and demand. The first phase which will begin upon completion of the approval and permitting process will be a 75 unit quality concrete structure with amenities such as underground parking, grand common room, and fitness center all with expansive views. The first building will offer two bedroom, two bedroom + den as well as a select few three bedroom units. As life Long residents of Millidgeville the principals of Somerset Investments Ltd. recognize personally the demand for this type of product in our community as they personally looks for P4%I97 housing options. We are very excited to offer this quality housing option to our community and feel that it helps to meet community need and aligns well with the City's vision for growth. Furthermore, we feel this project is well aligned with the vision of the City's municipal plan and that there is a strong basis for support of this rezoning application on that basis. The Municipal Plan sets out, in Policy LU-4, a set of criteria for the evaluation of amendments to the Municipal Plan. The following is a summary of how our project meets these criteria: a. Is consistent with the general intent of the Municipal Plan and further advances the City Structure; The Municipal Plan identifies the Somerset Business Centre specifically as being the only Business Centre designation that is identified for significant new development. It also recognizes that over time, Business Centres may evolve into mixed use areas, in a matter that is appropriate to the surrounding context. Given the intent of the municipal plan to encourage the development of the business centre designations and the changing market opportunities for an ICT office park, the rezoning of this property for residential development is in context with the Municipal Plan. Additionally, the location of the Somerset Business Centre is bound by urban intensification areas on multiple sides of the property. Given its immediate proximity to these intensification areas, the scale of development proposed is also consistent with the general intent of the municipal plan. b. Is necessary by virtue of a lack of supply of quality land already designated in the Municipal Plan to accommodate the development; In recent years, the City of Saint John has seen demand for new rental housing exceed new housing supply in the market place, resulting in a rapid decline in the rental vacancy rate and creating new pressure on the affordability of housing. Land assembly has been challenging for many developers in the region who experience unmotivated sellers and speculative pricing. Given this properties central location in Milledgeville, its proximity to multiple intensification areas and the need for more rental housing in Saint John, the rezoning should be accommodated. c. Enhances the community and quality of life offered to residents of the City; The proposed development will provide much needed rental housing to Saint John residents and will provide a high quality of design, including green spaces. d. Efficiently uses available infrastructure; The proposed development will maximize the potential density which can be accommodated on Technology Drive, providing the City a superior return -on -investment from its initial infrastructure contributions for the construction of Technology Drive. e. Does not negatively impact the use and enjoyment of adjacent lands and neighbourhoods; The proposed residential development at Technology Drive will provide a more compatible land use for adjacent residential areas than the current commercial and light industrial uses proposed as part of the Business Centre designation. A context for multi -unit residential development NO-2 already exists on Technology Drive. Furthermore, the proposed design and landscaping treatments will create an attractive development that positively contributes to the local area. f. is an appropriate use within the land use designation being sought for the property, and the proposal is consistent with the specific policies regulating development in the designation; The application proposes to redesignate the property for medium to high density residential development which is consistent with the development proposal included as part of this application. g. Adequately addresses and mitigates any significant environmental impacts; The proposed residential development is not anticipated to have any unusual environmental impacts. Thank you for your consideration. Sincerely, Melanie Dowd -Martell Somerset Investments Ltd. S G . u 2 N O n N Z n a w H 0 } a N U F - Q � m W 2 U N \\\\\\ )§/\ \ \\� \\ \ Lj }� PH \d:/- a,�^\ 87 —/ FISHER ENGINEERING LTD. 40 Fairfield Road �� Lower Coverdale, New Brunswick E1J OA2 Phone: 506.863.1991 ENGINEERING LTD. Fax: 506.862.1180 July 16, 2021 Mr. Denis Arsenault, Spitfire Design on behalf of Somerset Investments Attention: Mr. Arsenault Re: Trip Generation — Proposed Multi -Unit Development Technology Dr., Saint John File DE175 Fisher Engineering was retained to review the traffic load impacts of a proposed multi -unit residential development on Technology Dr. A copy of a traffic study that was completed in 1998 by FGA Consultants Ltd. was provided for review. The original design for the properties on Technology Drive in Saint John was for 8 commercial buildings with an anticipated total floor area of 300,OOOft2. Since 1998 only one of the proposed eight commercial buildings was built. The existing building has a total floor area of 50,OOOft2. The developers are now proposing to build five multi -unit apartment buildings with a combined 458 residential units. This is based on a proposed site plan provide by Spitfire dated July 12, 2021. The 1 hr peak am and pm vehicle trips were calculated for the proposed apartment buildings based on the 9th edition trip general manual published by the Institute of Transportation Engineering and are presented below in Table 1. In addition, the estimated vehicle trips presented in the original traffic report from 1998 are presented. To account for the one commercial building that was constructed, a percentage of the originally estimated vehicle trips was used based on the building square footage. Table 1: Estimated Traffic Generation of Originally Proposed Development vs Proposed Development. Development Size AM Peak Hr PM Peak Hr IN OUT TOTAL IN OUT TOTAL Original Proposal from 1998 300,OOOft2 355 70 425 95 310 405 Commercial development constructed since original 50,700ft2 60 12 72 16 52 68 proposal Proposed Multi -unit apartment buildings (5) 458 units 36 197 233 192 92 284 ITE Land Use # 220 Overall Total Existing commercial and 96 209 305 208 144 352 proposed apartments As shown in the above table, the existing commercial and proposed five multi --unit residential apartment buildings have less proposed peak traffic in both the am and pm than the originally proposed commercial development as presented in the traffic report from 1998. P"01 2 If the City has concerns with regards to traffic operations (i.e. vehicle delays and level -of -service) and impacts that the this modified development may have on the roadway network that weren't addressed by the first report, then a new traffic study would be required. I trust this meets your requirements, if you have any additional questions, please let me know. Regards, Michael Fisher, P. Eng. DE175/DE17511.doc P4%tl i/ y >r FjL r= 2�, Proposed Municipal Plan Amendement, Rezoning and Section 59 Amendment RE:60 Technology Drive Public Notice is hereby given that the Common Council of The City of Saint John intends to consider amending The City of Saint John Municipal Plan and Zoning By-law at its regular meeting to be held in the Council Chambers on Tuesday, September 7, 2021, at 6:30 p.m., by: 1. Adoption of an amendment to the Municipal Development Plan which would revise Policy LU-68 to recognize that the Somerset Business Park may be further developed with medium to high density residential land uses; 2. Redesignating on Schedule A of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood, as illustrated below; 3. Redesignating on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential, as illustrated below 4. Rezoning a parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). 5. Amending the Section 59 conditions imposed on the January 11, 1999 rezoning of the property located at 899 Somerset Street also identified as being PID Numbers 55144109 and 55190458 to permit a revised proposal. KiiZ.1 s REASON FOR CHANGE: To permit a development consisting of multi -unit residential buildings. For details on how to inspect the amendment, or to register to participate, please contact the Office of the Common Clerk at CommonClerka-saintiohn.ca. Written objections to the amendment may be provided in writing and/or verbally at the Public Hearing to be held by Common Council. To register for participation in the hearing, please contact the City Clerk's Office in advance at commonclerka-saintiohn.ca If you require French services for a Common Council meeting, please contact the office of the Common Clerk. Jonathan Taylor, Common Clerk (506) 658-2862 Projet de Modification du plan municipal, changement de zonage, et modification en vertu de I'article 59 Objet : 60, Promenade Technology Par les presentes, un avis public est donne par lequel le conseil communal de The City of Saint John indique son intention de modifier le plan d'amenagement municipal et I'arrete de zonage de The City of Saint John, lors de la reunion ordinaire qui se tiendra dans la salle du conseil le mardi 7 septembre 2021 a 18 h 30, en apportant les modifications suivantes : 1. Reviser la politique LU-68 pour reconnaitre que le parc commercial Somerset peut titre amenage davantage a des fins d'utilisations residentielles de densite moyenne a forte; 1919YA 2. A I'annexe A du plan d'amenagement municipal, modifier le zonage d'un terrain d'une superficie de 13,71 hectares, situee au 60, promenade Technology, egalement identifie comme NID 55144109 et NID 55190458, qui passera de secteur d'emploi, centre local et quartier urban a quartier urban, comme illustre ci-dessous; 3. A I'annexe B du plan d'amenagement municipal, modifier le zonage d'un terrain d'une superficie de 13,71 hectares, situe au 60, promenade Technology, egalement identifie NID 55144109 et NID 55190458, qui passera de centre d'affaires, residentiel stable, et centre local a residentiel a densite moyenne ou forte, comme illustre ci-dessous; 4. Rezonage d'une parcelle de terrain d'une superficie d'environ 13,71 hectares, situe au 60, promenade Technology, egalement identifie NID 55144109 et NID 55190458, de Zone commerciale — Pares d'affaires (CBP) a Zone residentielle — Immeubles d'habitation de grande hauteur (RH) comme le montre la carte ci-dessous; et 5. Modification des conditions de I'article 59 imposees relativement au rezonage du 11 janvier 1999 de la propriete situee au 899, rue Somerset, et portant les NID 55144109 et 55190458, pour permettre la preparation d'une proposition revisee. INSERT PHOTO (this is just a note to make sure the photo goes here on the website, no need to actually insert it) RAISON DE LA MODIFICATION: Permettre un amenagement compose de batiments residentiels a logements multiples. Toute personne interessee peut examiner le projet de modification au bureau du greffier communal ou au bureau du service de la croissance et du developpement communautaire a I'hotel de ville situe au 15, Market Square, a Saint John, au Nouveau -Brunswick., entre 8 h 30 et 16 h 30 du lundi au vendredi, sauf les jours feries. Veuillez faire part de vos objections au projet de modification par ecrit a I'attention du soussigne a I'hotel de ville. Si vous avez besoin des services en frangais pour une reunion de Conseil Communal, veuillez contacter le bureau du greffier communal. Jonathan Taylor, greffier communal (506) 658-2862 I:OU] BY-LAW NUMBER C.P. 106-xx A LAW TO AMEND THE MUNICIPAL PLAN BY-LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By-law of The City of Saint John enacted on the 30th day of January, A.D. 2012 is amended by: 1 Deleting Policy LU-68 and replacing it with the following: "Recognize that the Somerset Business Park has been established west of Somerset Street adjacent to Technology Drive. It shall be the policy of Council to encourage the use of these lands for an appropriate range of technology, knowledge, laboratory, and research -based businesses, as identified in the Zoning Bylaw." 2 Amending Schedule A — City Structure, by redesignating a parcel of land with an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Employment Area, Local Centre, and Urban Neighbourhood to Urban Neighbourhood; 3 Redesignating on Schedule B of the Municipal Development Plan, land having an approximate area of 13.71 hectares, located at 60 Technology Drive, also identified as PID 55144109 and PID 55190458, from Business Centre, Stable Residential, and Local Centre to Medium to High Density Residential; ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL ARRETE No C.P. 106-xx Lors d'une reunion du conseil communal, The City of Saint John a edicte cc qui suit: Uarre"te concernant le plan municipal de The City of Saint John decrete le 30 janvier 2012 est modifie par: 1 La Principe LU-68 est supprimee et remplacee par cc qui suit: "Reconnoitre que le parc commercial de Somerset a etc amenage a l'ouest de la rue Somerset, le long de la promenade Technology. Cc parc pent &re developpe encore davantage, et le conseil doit avoir pour principe d'encourager l'utilisation de ces terrains pour une variete appropre d'entreprises de technologic, de laboratoires et d'industries fondees sur le savoir et la recherche, ainsi qu'il est prevu dans 1'arrete de zonage." 2 La modification de 1'annexe A — Structure de la municipalite, afin de faire passer la designation d'une parcelle de terrain d'une superficie d'environ 13,71 hectares, situee au 60, promenade Technology, egalement identifie comme NID 55144109 et NID 55190458, qui passera de secteur d'emploi, centre local et quartier urban a quartier urban; 3 La modification de 1'annexe B — Utilisation future des cols, afin de faire passer la designation d'une parcelle de terrain d'une superficie d'environ 13,71 hectares, situe au 60, promenade Technology, egalement identifie comme NID 55144109 et NID 55190458, qui passera de centre d'affaires, residentiel stable, et centre local a residentiel a densite moyenne ou forte; Ec19k7 all as shown on the plans attached hereto and forming part of this by-law IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2021 and signed by: ' touter les modifications sont indiquees sur les plans ci joints et font partie du present arre"te. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le 2021, avec les signatures suivantes : Mayor City Clerk/Greffier communal First Reading - Premiere lecture - Second Reading - Deuxieme lecture - Third Reading - Troisieme lecture - 1911to] BY-LAW NUMBER C.P. 1114 ARRETE NO C.P. 111-X ARRETE A LAW TO AMEND THE ZONING BY- MODIFIANT L'ARRETE DE ZONAGE LAW DE THE CITY OF SAINT JOHN OF THE CITY OF SAINT JOHN ARRETE No C.P. 1114 Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: Amending Schedule "A", the Zoning Map of The City of Saint John, by rezoning a parcel of land having an area of approximately 13.71 hectares, located at 60 Technology Drive, also identified as PID Numbers 55144109 and 55190458, from Business Park Commercial (CBP) to High -Rise Residential (RH). Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par : 1. La modification de I'annexe «A», Plan de zonage de la ville de Saint John, permettant de modifier la designation pour une parcelle de terrain d'une superficie d'environ 13,71 hectares, situe au 60, promenade Technology, egalement identifie NID 55144109 et NID 55190458, de Zone commerciale — Pares d'affaires (CBP) a Zone residentielle — Immeubles d'habitation de grande hauteur (RH). all as shown on the plan attached hereto - toutes les modifications sont and forming part of this by-law. indiquees sur le plan ci-joint et font partie du present arrete. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common EN FOI DE QUOI, The City of Saint John a Seal of the said City to be affixed to this by-law fait apposer son sceau communal sur le the X day of September, A.D. 2021 and signed present arrete le X septembre 2021, avec les by: signatures suivantes : Mayor/Maire Common Clerk/Greffier communal 311 First Reading - X Premiere lecture - X Second Reading - X Deuxieme lecture - X Third Reading - X Troisieme lecture - X KIM Staff Recommendation for Council Resolution Property: 695 Somerset Street Public Hearing: Completed on August 23, 2021 Item Required: Recommendation (Y/N) Municipal Plan Yes That Common Council give 1st and 2nd reading to an Amendment Amendment to the Municipal Plan that will: a) redesignate in Schedule A parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557, from Local Centre to Stable Area; and b) redesignate in Schedule B parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557, from Local Centre to Stable Area. Motion carried on August 23, 2021 Zoning By -Law Yes That Common Council give 1st and 2nd reading to an Amendment Amendment to the Zoning By -Law that rezones parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557 from General Commercial (CG) to Special Zone No. 4 (SZ-4). Motion carried on August 23, 2021 Other No 3rd Reading Item: Required: Recommendation (Y/N) Municipal Plan Yes That Common Council give 3rd reading to an Amendment to Amendment the Municipal Plan that will: Ec1i191 c) redesignate in Schedule A parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557, from Local Centre to Stable Area; and d) redesignate in Schedule B parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557, from Local Centre to Stable Area. Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning By -Law that rezones parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street and identified as PID 00415497 and 55147557 from General Commercial (CG) to Special Zone No. 4 (SZ-4) Recission of No N/A Previous s. 39/s. 59 Conditions Section 59 Yes That Common Council, pursuant to s. 59 of the Community Conditions Planning Act, impose the following conditions on parcels of land having an area of approximately 3,445 square meters, located adjacent to 695 Somerset Street, and identified as PID 00415497 and 55147557: a) The following uses identified in Special Zone No. 4 (SZ-4) Subsection 14.9(1) Permitted Uses shall not be permitted: • Car Wash • Equipment Sales and Rental, Light • Recreational Vehicle Sales & Service, Small • Recreational Vehicle Sales & Service, Large • Redemption Centre • Sales Centre, Model Home • Vehicle Body and Paint Shop • Vehicle Rental • Vehicle Sales and Leasing; b) The development and use of the parcel of land be in accordance with detailed building elevation and site K5i[! plans, prepared by the proponent and subject to the approval of the Development Officer, illustrating the design and location of buildings and structures, outdoor storage, driveway accesses, vehicle parking, landscaping, signs, exterior lighting, and other such site features; c) Notwithstanding subparagraph 14.9(2)(iii) and (iv) of the City of Saint John Zoning By-law, the building elevation and site plans shall demonstrate a high level of landscaping and visual screening of the outdoor storage area consisting of the following: i. The outdoor storage area shall be completely enclosed by a minimum 2.5 metre chain -link fence covered by filler strips as per Part 5.5 of the Zoning By-law; and, ii. The front yard of the storage area is to be landscaped with vegetation having a minimum depth of 1.5 metres and minimum height at the time of planting of 2.5 metres as per Paragraph 6.1(k)(i) and (ii) of the Zoning By-law; and, d) The above elevation and site plans be attached to the permit application for the development of the parcel of land. Section 59 No N/A Agreement Section 131 No N/A Agreement Other MM BY-LAW NUMBER C.P. 106-26 A LAW TO AMEND THE MUNICIPAL PLAN BY-LAW Be it enacted by The City of Saint John in Common Council convened, as follows: The Municipal Plan By-law of The City of Saint John enacted on the 30th day of January, A.D. 2012 is amended by: 1 Amending Schedule A — City Structure, by redesignating a parcel of land having an area of 3,445 square metres, located adjacent to 695 Somerset Street, also identified as PID No. 00415497 and PID No. 55147557, from Local Centre to Stable Area classification; and, 2 Amending Schedule B — Future Land Use, by redesignating a parcel of land having an area of 3,445 square metres, located adjacent to 695 Somerset Street, also identified as PID No. 00415497 and PID No. 55147557, from Local Centre to Stable Commercial classification. - all as shown on the plans attached hereto and forming part of this by-law IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the * day of *, A.D. 2021 and signed by: Mayor ARRETE MODIFIANT L'ARRETE RELATIF AU PLAN MUNICIPAL ARRETE No C.P. 106-26 Lors dune reunion du conseil communal, The City of Saint John a 6dict6 cc qui suit: L'arret6 concernant le plan municipal de The City of Saint John d6cr&6 le 30 janvier 2012 est modifi6 par: 1 La modification de 1' annexe A — Structure de la municipalit6, afin de faire passer la designation de terrain d'une superficie d'environ 3 445 metres carr6s, situ6e a cote du 695, rue Somerset, 6galement identifi6e sous les NID 00415497 et 55147557, du centre local a la secteur stable; et, 2 La modification de Fannexe B — Utilisation future des cols, afin de faire passer la designation de terrain d'une superficie d'environ 3 445 metres carr6s, situ6e a cote du 695, rue Somerset, egalement identifi6e sous les NID 00415497 et 55147557, du centre local a secteur commercial stable. touter les modifications sont indiqu6es sur les plans ci joints et font partie du present arret6. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le pr6sent arret6 le 2021, avec les signatures suivantes : City Clerk/Greffier communal First Reading - August 23, 2021 Second Reading — August 23, 2021 Third Reading - Premiere lecture - le 23 aout 2021 Deuxi6me lecture - le 23 aout 2021 Troisi6me lecture - 1911.1 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE MUNICIPAL DEVELOPMENT PLAN / PLAN D'AMENAGEMENT MUNICIPAL Amending Schedule "A" Modifiant Annexe «A» t SoevSe sue 0 3 0 Sr o 0 5- FROM / DE TO / A Local Centre � Stable Area Centre local Secteur stable Applicant: Comeau Mackenzie Architecture Location: Land adjacent to/terrain adjacent a 695 rue Somerset Street PID(s)/NIP(s): 55147557, 00415497 Considered by P.A.C./Considers par le C.C.U.: July 20 juillet, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Off ice/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: August 31 aout, 2021 317 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE MUNICIPAL DEVELOPMENT PLAN / PLAN D'AMENAGEMENT MUNICIPAL Amending Schedule "B" Modifiant Annexe « B» t SoevSe sue 0 3 0 Sr o 0 5- FROM / DE TO / A Local Centre Stable Commercial Centre local Commercial stable Applicant: Comeau Mackenzie Architecture Location: Land adjacent to/terrain adjacent a 695 rue Somerset Street PID(s)/NIP(s): 55147557, 00415497 Considered by P.A.C./Considers par le C.C.U.: July 20 juillet, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Off ice/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: August 31 aout, 2021 318 BY-LAW NUMBER C.P. 111-114 A LAW TO AMEND THE ZONING BY-LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: Rezoning land having an area of 3,445 square metres, located adjacent 695 Somerset Street, also identified as PID No. 00415497 and 55147557 from General Commercial (CG) to Special Zone No. 4 (SZ-4) pursuant to a resolution adopted by Common Council under Section 59 of the Community Planning Act. all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the X day of X, A.D. 2021 and signed by: ARRETE NO C.P. 111-114 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par : Changement de zonage d'un terrain dune superficie de 3 445 metres carres, situe a cote du 695, rue Somerset, egalement identifie comme NID 00415497 et NID 55147557, de Zone commercial generale (CG) a Zone speciale n° 4 (SZ-4) conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme. toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUO], The City of Saint John a fait apposer son sceau communal sur le present arrete le X 2021, avec les signatures suivantes : Mayor/Maire City Clerk/Greffier communal First Reading - August 23, 2021 Premiere lecture - le 23 aout 2021 Second Reading - August 23, 2021 Deuxieme lecture - le 23 aout 2021 Third Reading - Troisieme lecture - 191i�7 GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE REZONING / REZONAGE Amending Schedule "A" of the Zoning By -Law of The City of Saint John Modifiant Annexe «A» de I'Arrete de zonage de The City of Saint John o�`e�5e c ue 5 0 3 0 Sr .75 0 5- FROM / DE TO / A General Commercial Special Zone commerciale CG SZ-4 Zone No. 4 Zone specials generals Zone 4 Pursuant to a Resolution under Section 59 of the Community Planning Act Conformement a une resolution adoptee par le conseil municipal en vertu de I'article 59 de la Loi sur I'urbanisme Applicant: Comeau Mackenzie Architecture Location: Land adjacent to/terrain adjacent a 695 rue Somerset Street PID(s)/NIP(s): 55147557, 00415497 Considered by P.A.C./Considers par le C.C.U.: July 20 juillet, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Off ice/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: August 31 aout, 2021 320 Section 59 Conditions — 695 Somerset Street That Common Council, pursuant to the provisions of Section 59 of the Community Planning Act, impose the following conditions on parcels of land having an area of approximately 3,445 square metres, located adjacent 695 Somerset Street, also identified as PID Numbers 00415497 and 55147557: (a) The following uses identified in Special Zone No. 4 (SZ-4) Subsection 14.9(1) Permitted Uses shall not be permitted: • Car Wash • Equipment Sales and Rental, Light • Recreational Vehicle Sales & Service, Small • Recreational Vehicle Sales & Service, Large • Redemption Centre • Sales Centre, Model Home • Vehicle Body and Paint Shop • Vehicle Rental • Vehicle Sales and Leasing; (b) The development and use of the parcel of land be in accordance with detailed building elevation and site plans, prepared by the proponent and subject to the approval of the development Officer, illustrating the design and location of buildings and structures, outdoor storage, driveway accesses, vehicle parking, landscaping, signs, exterior lighting, and other such site features; (c) Notwithstanding subparagraph 14.9(2)(iii) and (iv) of the City of Saint John Zoning By-law, the building elevation and site plans shall demonstrate a high level of landscaping and visual screening of the outdoor storage area consisting of the following: i. The outdoor storage area shall be completely enclosed by a minimum 2.5 metre chain - link fence covered by filler strips as per Part 5.5 of the Zoning By-law; and, ii. The front yard of the storage area is to be landscaped with vegetation having a minimum depth of 1.5 metres and minimum height at the time of planting of 2.5 metres as per Paragraph 6.1(k)(i) and (ii) of the Zoning By-law; and, (d) The above elevation and site plans be attached to the permit application for the development of the parcel of land. 321 Staff Recommendation for Council Resolution Property: 85-87 and 91 King Street Public Hearing: Completed on August 23, 2021 Item Required: Recommendation (Y/N) Municipal Plan No Amendment Zoning By -Law Yes That Common Council give 15` and 2nd reading to an Amendment Amendment to the Zoning by-law which amends Schedule G to the By -Law to increase the maximum building height of PIDs 00037093 and 00039982 from 28 and 42 meters to 55 meters. Motion carried on August 23, 2021 Other No 3rd Reading Item: Required: Recommendation (Y/N) Municipal Plan N N/A Amendment Zoning By -Law Yes That Common Council give 3rd reading to an Amendment to Amendment the Zoning by-law which amends Schedule G to the By -Law to increase the maximum building height of PIDs 00037093 and 00039982 from 28 and 42 meters to 55 meters. Recission of No Previous s. 39/s. 59 Conditions Section 59 No Conditions Section 59 No Agreement 19YA Section 131 Yes That Common Council authorize an Agreement between the Agreement City and the Developer pursuant to section 131 of the Community Planning Act for the following public benefits associated with the development: (A) The resurfacing of the upper portion of the City lands known as South Market to highlight the separation between the vehicular and pedestrian realms in order to implement a shared street design. This will include the use of decorative paving materials and may include the use of stamped concrete, subject to the approval of the Development Officer and alignment with the approved design for South Market; (B) The establishment of a canopy between the proposed building and the City Market; (C) Providing permission for the City of Saint John to utilize the loading dock for public uses including the Night Market and pedestrian use. (D) The inclusion of a canopy to be placed over the loading doors and ramp, to enhance the space for public uses Other No 19W91 BY-LAW NUMBER C.P. 111-116 A LAW TO AMEND THE ZONING BY- LAW OF THE CITY OF SAINT JOHN Be it enacted by The City of Saint John in Common Council convened, as follows: The Zoning By-law of The City of Saint John enacted on the fifteenth day of December, A.D. 2014, is amended by: 1. Amending Schedule "G", the Zoning By-law of The City of Saint John, by increasing the maximum building height of PID Nos. 00037093 and 00039982, from 28 and 42 metres to 55 metres. all as shown on the plan attached hereto and forming part of this by-law. IN WITNESS WHEREOF The City of Saint John has caused the Corporate Common Seal of the said City to be affixed to this by-law the X day of , A.D. 2021 and signed by: Mayor/Maire ARRETE NO C.P. 111-116 ARRETE MODIFIANT L'ARRETE DE ZONAGE DE THE CITY OF SAINT JOHN Lors d'une reunion du conseil communal, The City of Saint John a decrete ce qui suit : L'arrete sur le zonage de The City of Saint John, decrete le quinze (15) decembre 2014, est modifie par: 1. Modifier I'annexe «G», Plan de zonage de la ville de Saint John, en augmentant la hauteur maximale du batiment des NIDs 00037093 et 00039982 de 28 metres et 42 metres a 55 metres. toutes les modifications sont indiquees sur le plan ci-joint et font partie du present arrete. EN FOI DE QUOI, The City of Saint John a fait apposer son sceau communal sur le present arrete le X 2021, avec les signatures suivantes : City Clerk/Greffier communal First Reading - August 23, 2021 Premiere lecture - le 23 aout 2021 Second Reading - August 23, 2021 Deuxieme lecture - le 23 aout 2021 Third Reading - Troisieme lecture - GROWTH & COMMUNITY DEVELOPMENT SERVICES SERVICE DE LA CROISSANCE ET DU DEVELOPPEMENT COMMUNAUTAIRE HEIGHT SCHEDULE AMENDMENT / MODIFICATION DE HAUTEUR Amending Schedule "G" of the Zoning By -Law of The City of Saint John Modifiant Annexe «G» de I'Arrete de zonage de The City of Saint John rue South Market St m S 0 m tN rue K�n9 St' FROM / DE TO / A 28m 55m 42m Applicant: W/L Holdings Inc Location: 85-87, 91 rue King Street PID(s)/NIP(s): 00037093, 00039982 Considered by P.A.C./Considers par le C.C.U.: July 20 juillet, 2021 Enacted by Council/Approuve par le Conseil: Filed in Registry Office/Enregistre le: By -Law #/Arrete #: Drawn by/Creee par: Andrew Pollock Date drawn/Carte creee: August 31 aout, 2021 325 (P,"Ah ��1f`J -fit COMMON COUNCIL REPORT M&C No. 2021-239 Report Date September 01, 2021 Meeting Date September 07, 2021 Service Area Growth and Community Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT: Compliance Program Overview AUTHORIZATION Primary Author I Commissioner/Dept. Head City Manager B Purinton / C McKiel I J Hamilton /A Poffenroth John Collin RECOMMENDATION It is recommended that Common Council receive and file this overview of the City of Saint John's Property By-law Compliance Programs. EXECUTIVE SUMMARY The purpose of this report is to provide Common Council with an overview of the City's various Property By-law Compliance Programs. PREVIOUS RESOLUTION N/A REPORT The City's Property By-law Compliance programs are embedded within the City's Growth and Community Services One -Stop Development Shop. It operates three Property By-law Compliance programs with authority established by two By-laws that regulate the standards of properties and buildings. The Minimum Property Standards By-law governs the Minimum Property Standards Program whereas the Community Standards Program and Dangerous and Vacant Building Program are governed by the Unsightly Premises and Dangerous Buildings and Structures By- law. The goal of these programs is to improve the quality of life for our citizens by addressing substandard conditions that exist in the community. It is important that these issues are addressed as they directly impact the safety, enjoyment and livability of neighbourhoods. Each program plays a pivotal role in addressing various life safety and quality of life issues experienced by our citizens. 19YU -2- In each program, an enforcement case always begins by staff attempting to achieve voluntary compliance. Voluntary compliance allows for a successful outcome for all parties as it achieves quicker results, maintains positive relationships with owners, results in satisfied citizens, is less costly to owners and typically results in less resources being expended by the City. Timelines are established for the outstanding conditions to be addressed and staff ensure consistent progress is being made to prevent enforcement action. When enforcement action becomes necessary, staff can issue either an Order or Notice to Comply. The repercussions for not complying with an Order or Notice varies depending on the applicable By-law; penalties (actions) include the ability to lay an information in court, receive court orders, pursue fines and in some cases, the ability to take remedial action to address the outstanding conditions, such as a demolition or a clean-up. Minimum Property Standards Program The Minimum Property Standards Program is designed to ensure that the health, safety and well-being of residential building occupants is protected through enforcement of the Minimum Property Standards By-law and the Residential Properties Maintenance and Occupancy Code (a Provincial Code). More specifically, the program is critical to addressing health and safety issues in residential dwelling units for a vulnerable sector of the population that can have trouble voicing concerns over substandard living conditions. Under the program, staff work closely with property owners and property managers to ensure that a wide range of life safety and quality of life issues are addressed, which can include missing or broken smoke alarms, unsafe decks or stairs, improper exiting, damaged fire separations, rodent or insect infestation and water leaking into an apartment. The Minimum Property Standards Program ensures that all tenants are provided with safe living conditions in a building that is properly maintained. Currently, there are 180 active cases under the Minimum Property Standards Program. Minimum Property Standards cases commonly begin as the result of a complaint from a tenant or concerned citizen; however, complaints can also be referred to staff by other agencies, including the Residential Tenancies Tribunal, Child Protective Services, Fire Prevention, and other building officials. Staff conduct regular inspections to ensure that life safety issues are addressed quickly and that agreed upon timelines are met. If timelines are not met, staff will issue an Order to Comply on the property. If the Order is not complied with, staff can then lay an 19YAFA -3- information in court and pursue fines ranging from $1,000 to $10,200 and obtain a provincial court order. One challenge with this program is reaching out to tenants who are in most need of our help. The Minimum Property Standards program will continue to increase awareness of the program by providing information and education sessions to various community groups and food banks. This will serve to inform and encourage more citizens to report instances of substandard housing conditions. Increased awareness will allow the program to expand its reach, addressing more issues that affect the life safety and quality of life of tenants. Additionally, the Minimum Property Standards Program has been identified as a key stakeholder in the Affordable Housing Action Plan; program staff will play an active role in this important initiative. Community Standards Program The Community Standards Program focuses on issues that directly impact the aesthetics, enjoyment and pride of neighborhoods, including unsightly premises, garbage issues, and zoning infractions which negatively impact propertyvalue and quality of life of citizens. The Community Standards Program is a strong enabler of growth and is a key driver of a livable City, which is central to attracting and retaining people and investment to our City. While the Community Standards Program primarily works to address unsightly premises, the program also addresses Zoning By-law infractions. These infractions commonly involve the improper use of property, such as the creation of a non - permitted business (e.g. illegal repair garages), the improper storage of industrial equipment on a residential property, or the use of a recreational vehicle in a residential zone for living or sleeping accommodations. When an unsightly property or zoning case is opened, staff work closely with the property owner to achieve voluntary compliance. The Community Standards Program frequently resolves in excess of 125 enforcement cases per year and manages approximately 300 active enforcement cases. Approximately 95% of enforcement cases are resolved through voluntary compliance. Aggressive, strategic targets, a focused, streamlined approach and a talented and dedicated resource with a background in community policing have been key components to the success of the Community Standards Program. 19M.13 -4- When voluntary compliance cannot be achieved for unsightly properties, staff are able to clean up a property through enforcement action. The process begins by staff issuing a Notice to Comply which sets timelines for when the property must be cleaned up. If the Notice is not complied with, Common Council can authorize staff to clean up and any associated costs are billed to the property owner. If the bill is left unpaid, the City is reimbursed by the Province for the associated costs and the outstanding amount is added to the property taxes. When voluntary compliance cannot be achieved for Zoning By-law cases, staff has the ability to lay an information in court to pursue fines or make an application to the Court of Queen's Bench for a compliance order. Dangerous and Vacant Building Program The Dangerous and Vacant Building Program works to address problematic vacant buildings throughout Saint John. The program is a key driver for growth in the City as it addresses dilapidated and hazardous buildings that create unsafe conditions for the community and lower property values in the surrounding area. These issues are addressed either by working with property owners to see a building be repaired and reoccupied or by demolishing a building if it becomes a hazard to public safety. The program resolves approximately 70 cases per year, two thirds of which are repaired and reoccupied. Currently, approximately 145 buildings are monitored by the program. Properties are prioritized based on the hazard they pose to public safety through a robust prioritizing system that considers a number of safety factors, including whether the building is secured, whether it is structurally unsound and if it is visibly vacant. The majority of the vacant buildings monitored on the list are medium to low priority and of the remaining high priority cases, many have an owner actively working towards having their building repaired and reoccupied. In cases where a building deteriorates and becomes a hazard to public safety, the City can pursue demolition if the owner does not repair the building. The demolition process begins by staff issuing a Notice to Comply which sets timelines for when the owner must repair or demolish their building. The owner has the opportunity to dispute the Notice by filing a Notice of Appeal within 14 days. However, if an appeal is not filed and the Notice to Comply expires, Common Council can authorize staff to demolish the building and send the owner an invoice for the costs incurred. If the bill goes unpaid, the City is reimbursed for the amount owing by the Province. The outstanding amount would then be placed onto the property taxes. 19MO.1 -5- Vacant buildings can be left to deteriorate for a number of reasons, including an owner's financial situation, time constraints or differing forms of abandonment including intestacy or bankruptcy. In cases where a building is abandoned, demolition is often the only option to address the situation as there is no owner to repair and the building can only be sold through a lengthy tax sale process. As a result of Common Council dedicating additional resources to the program in 2015, the number of hazardous buildings on the list has reduced dramatically. This has allowed staff to increase focus on addressing issues that prevent buildings from being repaired and reoccupied to support and facilitate redevelopment. Redeveloped vacant buildings is the desired outcome for the City, it's citizens and the community. Repaired and reoccupied buildings quickly address safety concerns, contribute to tax base growth and enhance the quality of a neighbourhood. New programs such as the Developer Notification List, which provides vacant building owners the opportunity to advertise their building for sale to local developers at zero cost, provide staff the ability to assist in solutions for vacant buildings that have not yet been redeveloped. Innovative solutions to increase vacant building redevelopment will continue to be a priority as the quality of the vacant buildings monitored under the program improve. STRATEGIC ALIGNMENT Enforcement of the Saint John Minimum Property Standards By-law and the Saint John Unsightly Premises and Dangerous Buildings and Structures By-law aligns with Council's Vibrant, Safe City priority. SERVICEAND FINANCIAL OUTCOMES City resources are expended in each of these programs through staff salaries and other miscellaneous expenses. There are approximately 2 full time employees dedicated to the Minimum Property Standards Program, approximately 1.4 full time employees dedicated to the Community Standards Program and approximately 1.6 full time employees dedicated to the Dangerous and Vacant Building Program. 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D CD .L U u a� U) o Q- •E a� :3 Co 2 E C/) O 1 (6 O V � O D co t = X 0 O v�i Co U cr OCn Oco O >1 .-, 7 �, cu O7C3 c D o O TEAM LONG Responses to City of Saint John Position Paper Wayne Long, Liberal Candidate for Saint John — Rothesay 01.09.2021. Funding Support Yes. Over the past six years, I have worked hand -in -hand with my municipal, provincial, and federal to deliver unprecedented federal investments to Saint John. This hard work has paid off in spades; it has resulted in a tripling of average annual federal investments in our riding, compared to the tenure of my Conservative predecessor. However, this has only been possible because of the pressure I have worked with my federal and municipal colleagues to put pressure on our provincial colleagues to stop blocking federal infrastructure funding from flowing to the City of Saint John through the Canada — New Brunswick Investing in Canada Bilateral Infrastructure Agreement. This bilateral infrastructure agreement effectively gives the provincial government control over the flow of federal infrastructure funding in New Brunswick. In doing so, it allows the provincial government to effectively veto projects it is unwilling to contribute to or even prioritize for the federal government. That is why I have long been advocating for the creation of more direct federal funding pathways for municipalities. In 2020, this advocacy paid off when our federal government amended the bilateral agreement to create the COVID-19 Resilience Steam. This Stream allows the federal government to cover up to 80% of eligible project costs. It also allows for projects to move forward to federal approval without provincial funding contributions. The Resiliency Stream is what made the $9 million federal investment to unlock our waterfront for development, which I was thrilled to deliver in February, possible. This advocacy as paid off earlier this year when, as a part of Budget 2021, our federal government invested $2.2 billion to double the Gas Tax Fund (now known as the Canada Community Building Fund), which provides direct federal infrastructure funding to municipalities. I have never been afraid to put the interests of the Saint John first, before any partisan interests; that's why I am now pleased to publicly call upon the federal government eliminate limitations around the stacking of funding for projects from other government programs. I have long advocated for the permanent doubling of gas tax transfers to municipalities, including the City of Saint John, and, if re-elected, I will continue to fight for this in Ottawa. I am proud to be a part of a federal government that has made unprecedented investments in green infrastructure, including through the creation of a dedicated Green Infrastructure Steam. Now, I am fully committed to build upon those investments by advocating for the creation of a direct federal funding stream that will allow cities like Saint John to green their municipal vehicle fleet. Finally, it is completely unacceptable to me that the number of federal jobs in Saint John has decreased in recent years. I have never shied away from criticizing my own government when it's in the best interest of people of our riding, and that's why I am not afraid say this. If re- elected, I will continue to fight to ensure Saint John gets the federal economic impact it needs and deserves. Social Issues Yes. Everyone in Saint John — Rothesay has a right to a safe and affordable place to call home. That's why I'm proud to be standing for a real plan for affordable housing for everyone in this federal election. This plan will: Help renters become owners by committing $1 billion in loans and grants to develop and scale up rent -to -own projects with private, not -for -profit, and co-op partners, creating a pathway to home owner- ship for renters in 5 years or less. Help young Canadians afford a down payment faster by introducing a tax-free First Home Savings Account, which will allow Canadians under 40 to save up to $40,000 toward their first home, and withdraw it tax-free to put toward their purchase, with no requirement to repay it. This would allow young Canadians to set aside 100% of every dollar they earn up to $40,000 toward the most important investment they will make in their life. Tax-free in, tax-free out. • Make the First Time Home Buyer Incentive more flexible to give Canadians the option of a deferred mortgage loan, as an alternative to the current shared equity model, and reduce their monthly mortgage costs. • Help Canadians save on closing costs by doubling the First -Time Home Buyers Tax Credit, from $5,000 to $10,000, which will put $1,500 back in the pockets of Canadians. • Reduce monthly mortgage costs by reducing the price charged by the Canadian Mortgage and Housing Corporation on mortgage insurance by 25 per cent. For a typical person, this will save them $6,100. MRIFA Introduce a Home Buyers' Bill of Rights that will: • Ban blind bidding; • Establish a legal right to a home inspection; • Ensure total price transparency on the history of recent house sale prices; • Require real estate agents to disclose to all participants in a transaction when they are involved in both sides of a potential sale; • Move forward with a publicly accessible beneficial ownership registry; Build, preserve, or repair 1.4 million homes in the next four years. That's 30 per cent more homes than The O'Toole Conservatives have promise. Give cities the tools to speed up housing construction through a Housing Accelerator Fund, which will make $4 billion available to challenge the country's largest cities to accelerate their housing plans, creating a target of 100,000 new middle-class homes by 2024-25. Help cities enforce use it or lose it: that core urban land should be available for new housing, not held vacant by speculators. • Build and repair more affordable housing by permanently increasing funding to the National Housing Co -investment fund for a total of $2.7 billion over 4 years, more than double its current allocation. • Convert empty office space into housing by doubling our existing commitment to $600 million. • Help generations of families live together by introducing the Multigenerational Home Renovation tax credit to support families looking to add a secondary unit to their homes, to allow a family member to live with them. • Support Indigenous housing by co -developing with Indigenous partners an Urban, Rural, and Northern Indigenous Housing Strategy, and creating a National Indigenous Housing Centre which will see Indigenous people overseeing federal Indigenous housing programs. • End chronic homelessness by supporting communities across the country in delivering locally -oriented homelessness prevention and reduction programs. • Ensure banks and lenders offer mortgage deferrals for up to 6 months in the event of job loss or other major life event; and • Require mortgage lenders to fully inform buyers of the full range of financing choices and programs available; • To help better protect renters, we will also stop "renovictions" by deterring unfair rent MIRII:3 increases that fall outside of a normal change in rent. • Crack down on speculation and house flipping with an anti -flipping tax on residential properties, requiring properties to be held for at least 12 months. • Ban new foreign ownership of Canadian houses for the next two years to ensure Canadians have more access to purchasing homes. We will also expand the upcoming tax on vacant housing owned by non-resident, non -Canadians to include foreign -owned vacant land within large urban areas. • Stop excessive profits in the financialization of housing by reviewing tax treatment of large corporate owners and speculators trying to amass large portfolios of Canadian rental housing, and putting in place policies to curb excessive profits. • Strengthen federal oversight of the housing market by establishing the Canada Financial Crimes Agency to investigate and combat all forms of major financial crime, including the presence of money laundering in the housing market. I am proud to be a part of government that has significantly increased immigration to Saint John and our province as a whole through programs like the Atlantic Immigration Pilot. If re-elected, I am fully committed to fighting to ensure we build upon this by making New Brunswick a primary recipient of new immigrants to Canada and providing funding to create the necessary infrastructure and support network to enable the increase in pollution in order to ensure new Canadians stay and succeed in New Brunswick. It is absolutely unacceptable to me that our city is underrepresented in federal jobs on a per capita basis. No one will be a more vocal advocate for ensuring our city gets its fir share of federal jobs than me. I am proud to have delivered a historic $68 million federal investment in the Port of Saint Joh's West Side Container Terminal Modernization Project in 2016. This unprecedented federal investment has facilitated the resurgence of our port. Now, I am focused on securing the federal funding through the National Trade Corridors Fund needed to deliver phase two of the port modernization and expansion. If re-elected, I will get this project, which will create hundreds more well -paying jobs in our city, over the finish line. Finally, there has been no stronger advocate for our city's non-profit sector at the federal level in the history of our riding. After years of neglect under the previous Conservative government, I am proud to have delivered unprecedented investments — including investments like a $2.7 million investment in the Human Development Council's UYES! Program — to support the incredible work our non -profits are doing to address issues like homelessness, mental health, poverty reduction, and the opioid epidemic. If re-elected, I will continue to build upon the investments I have already delivered to ensure our non -profits have the federal funding they need to successfully end chronic homelessness, poverty, the mental health crisis, and the opioid epidemic in Saint John. KR'I%7 Mill MEL K. NORTON 257 Princess St Saint John NB E2L 11,4 August 29, 2021 Donna N. Reardon, Mayor and Members of Saint John Common Council Your Worship and Councillors: RE: City of Saint John Position Paper Prepared for Candidates Running in the Saint John-Rothesay Riding in the 2021 Federal Election Overview Thank you for the opportunity to formally engage with the City of Saint John in advance of the upcoming Federal Election. I have had the good fortune of connecting with many Members of Council both before and after the most recent municipal election, and the singular privilege of serving on Common Council with several current Council Members and Her Worship between 2010 and 2016. As a former Ward 3 Councillor and Mayor, the importance of a solid and collaborative working relationship with the Member of Parliament for our community is vital. Equally vital is the need for your Member of Parliament to understand the opportunities and challenges facing Saint John and a willingness to work shoulder to shoulder with you. Even more critical is the need to deliver results for our community. In the past few years, Common Council solved long-standing challenges, including: • A new municipal plan, Plan SJ, and zoning by-law to focus development and growth within the Primary Development Area; • Adopting a solution to the pension crisis that threatened to bankrupt the city and leave pensioners and City workers without retirement income; • Building a clean, safe drinking water system and, in doing so, providing top quality water to tens of thousands of residents both now and for decades to come; • Focusing on recreation spaces, including the Emera Turf Field, the Field House, a Regional YMCA, expanding and resurfacing Harbour Passage, restoring access and use of Tin Can Beach, building splash pads and playground, renovating and restoring Queen Square South; • Completing Harbour Clean -Up and eliminating all wastewater from our Harbour; ../page 2 {L0756346.1 } 361 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 2 • Rebuilding and resurfacing record kilometers of roads; • Starting the development of Fundy Quay; and • Approving a fiscal responsibility plan and lowering taxes. The needs of our community are constantly changing, and all levels of government have a role in addressing the needs. There is, after all, only one voter and taxpayer, and we owe a collective responsibility to ensure that we invest wisely, with a significant return, and in alignment with the community's needs. If I am fortunate enough to be elected your Member of Parliament, I am committed to working with Mayor Reardon and Common Council to achieve the shared goals of the Council and our community. Canada's Recovery Plan Our party has prepared a very detailed plan: Canada's Recovery Plan. The entire Plan, which is roughly 160 pages long, is available at: httlis://www.conservative.ca/plan/. The most important thing about the Plan is that it's about the future. In this case, that means the personal and financial -economic future of Canadians. It is a plan to secure Canada's recovery from the pandemic. To get the economy back on track. To bring back jobs. To get spending back under control. To tackle high prices (especially home prices) and fight inflation. To get serious about the mental health crisis in our country. To secure our independence from other countries for the things we need in an emergency. So, while the Plan is detailed, the priorities are quite simple. Next, it's a plan for all Canadians. It's one that puts working Canadians at the front of the recovery. The Plan addresses inequality seriously because that's becoming more of a problem in our country. At heart, I'm an optimist. I've never found looking back to be terribly helpful. I know it's a clich6, but I genuinely believe that Saint John's best days are ahead. Saint John is a community. Our goal is the common good of all Saint Johners: a city where everyone can fulfill their potential. Our goal is to release the human spirit and potential of individual people, families, and groups. To nurture, mobilize, and encourage generosity, individual talent, patriotism, and a sense of community. And to provide the framework for a more sensitive and powerful means of protecting and supporting the vulnerable. The Pillars of the Plan The focus of Canada's Recovery Plan is on five priorities: • RECOVERING THE I MILLION JOBS LOST DURING THE PANDEMIC WITHIN ONE YEAR .../page 3 (L0756346,1) 362 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 3 o Every Canadian deserves the security and dignity that comes with a secure, stable, and well -paid job. Canada's Conservatives will enact a comprehensive job plan to get Canadians back to work across the country. o Taking immediate action to help the hardest -hit sectors, helping those — including women and young Canadians — who have suffered the most. o Rebuilding Main Street by assisting small businesses and providing incentives to invest in, rebuild, and start new businesses. o Creating opportunities in all sectors of the economy and all parts of the country. • ENACTING A NEW ANTI -CORRUPTION LAW TO CLEAN UP THE MESS IN OTTAWA o Put the country first by enacting the strictest accountability and transparency laws in Canada's history. o Toughen the Conflict of Interest Act and impose higher penalties. o Toughen the Lobbying Act to end abuse by insiders. o Increase transparency to end cover-ups. • MENTAL HEALTH ACTION PLAN o The last year has made clear the mental health crisis we face. It's time to make it clear that mental health IS health and to treat it properly. o Boost funding to the provinces for mental health care. o Provide incentives to employers to provide mental health coverage to employees. o Create a nationwide, three -digit suicide prevention hotline. • CREATING A STRATEGIC STOCKPILE OF ESSENTIAL PRODUCTS AND BUILDING THE CAPACITY TO MANUFACTURE VACCINES AT HOME o We must never again be caught as unprepared as we were when COVID hit last year. We will make Canada more resilient, reduce our reliance on foreign countries, and take our responsibility seriously to protect the health of Canadians. o Partner with pharmaceutical companies to increase production of critical medicines and build domestic vaccine production capacity. o Use procurements by the government and those receiving government funding to strengthen domestic production of PPE. o Overhaul and rebuild Canada's National Emergency Stockpile System to ensure we have the supplies we need to be prepared at all times for future threats. ../page 4 {LA756346.11 363 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 4 • BALANCING THE BUDGET OVER THE NEXT DECADE o Spending to protect Canadians in the pandemic was the right thing to do. But we can't pass the unsustainable debt on to future generations. Once the recovery starts, we will need to get spending under control. o Wind down emergency COVID support programs in a responsible way as Canadians are vaccinated and the economy re -opens. o Ensure that stimulus measures are targeted and time -limited to avoid creating a structural deficit. o Get the economy growing again after years of slow growth so that we have the revenue. Funding Support and Support for Social Issues Within Canada's Recovery Plan are the intended actions and policies to work with the Canadian Federation of Municipalities and support the City of Saint John Position Paper objectives, including, job and economic growth initiatives like: • Canada Job Surge Plan: paying up to 50% of the salary of new hires for six months following the end of CEWS. • Canada Investment Accelerator: getting companies spending money and creating jobs by providing a 5% investment tax credit for any capital investment made in 2022 and 2023, with the first $25,000 to be refundable for small businesses. • Rebuild Main Street Tax Credit: providing a 25% tax credit on amounts of up to $100,000 that Canadians personally invest in a small business over the next two years, to get money flowing into main street businesses and create jobs. • Main Street Business Loan: providing loans of up to $200,000 to help small and medium businesses in hospitality, retail, and tourism get back on their feet, with up to 25% forgiven. $1/hour raise for working Canadians by doubling the Canada Workers Benefit up to a maximum of $2,800 for individuals or $5,000 for families and pay it as a quarterly direct deposit rather than a tax refund at year-end. This will put an average of an extra thousand dollars into the pockets of the most vulnerable workers, helping three and a half million families put food on the table. /page 5 {L0756346.1) 364 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 5 • Double the disability supplement from $744 to $1,500 to help almost 90,000 disabled workers. • A Super EI that temporarily provides more generous benefits (75% of salary instead of 55%) when a province goes into recession. • Require gig economy companies to make contributions equivalent to CPP and EI premiums into a new, portable Employee Savings Account every time they pay their workers. The money will grow tax-free and can be withdrawn by the worker when needed. • Increase EI sickness benefits to 52 weeks for those suffering from a severe illness. The current EI sickness benefit limit of 15 weeks is not enough for those undergoing treatment for serious illnesses like cancer. Regarding home prices and affordability, we will swiftly increase supply and implement a plan to build 1 million homes in the next three years. To do so, we will: • Leverage federal infrastructure investments to increase the housing supply. We will: o Build public transit infrastructure that connects homes and jobs by bringing public transit to where people are buying homes; and o Require municipalities receiving federal funding for public transit to increase density near the funded transit; o Review the extensive real estate portfolio of the federal government — the largest property owner in the country with over 37,000 buildings — and release at least 15% for housing while improving the Federal Lands Initiative; o Incent developers to build the housing Canadians both want and need, by: ■ Encouraging Canadians to invest in rental housing by extending the ability to defer capital gains tax when selling a rental property and reinvesting in rental housing, something that is currently excluded; and ■ Exploring converting unneeded office space to housing. .../page 6 (L0756346.1) 365 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 6 • Continue the Conservative commitment to Reconciliation with Canada's Indigenous Peoples by: o enacting a "For Indigenous, By Indigenous" strategy — long called for by Indigenous housing advocates, who have been ignored by the current government; Enhance the viability of using Community Land Trusts for affordable housing by creating an incentive for corporations and private landowners to donate property to Land Trusts for the development of affordable housing. The incentive will mirror that which exists for donating land to ecological reserves. To address homelessness, we will: • Re -implement the Housing First approach, which has been watered down by the current federal government, to aid in the fight against Canada's addictions crisis. • Revise the federal government's substance abuse policy framework to make recovery its overarching goal. • Invest $325 million over the next three years to create 1,000 residential drug treatment beds and build 50 recovery community centres across the country. • Support innovative approaches to address mental health challenges and addiction crises, such as land -based treatment programs developed and managed by Indigenous communities as part of a plan to enhance the delivery of culturally appropriate addictions treatment and prevention services in First Nations communities with high needs. Concerning health sciences, like vaccine manufacturing, we will: • Ramp up Canadian research and production capacity by making Canada one of the best jurisdictions globally for pharmaceutical research and development and the production of vaccines and medicine. • Overhaul Canada's Pandemic Plan and preparedness to include domestic vaccine research trials development and manufacturing capacity and readiness - with a focus on novel vaccine platforms, keeping and attracting the best minds in Canada, and ensuring secure access to supply during pandemic scenarios - working with universities, the private sector, provinces and territories, and international partner countries to build for the future. .../page 7 {1,0756346.1) 366 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 7 • Review Health Canada's regulatory processes and the balance between Canada's industrial, health, and economic relationships with the global biomanufacturing sector in light of Canada's poor performance in accessing vaccines during COVID-19. To support non -profits and those working hard on mental health and addictions, we will take immediate action to restore health funding and to tackle the urgent crises of mental health by: • Meeting with the Premiers within the first 100 days of forming a government to propose anew health agreement with the provinces and territories that boosts the annual growth rate of the Canada Health Transfer to at least 6%. This will inject nearly $60 billion into our healthcare system over the next ten years. • Introduce the Canada Mental Health Action Plan that will: o Propose to the provinces that they partner with us by dedicating a significant portion of the stable, predictable health funding to mental health to ensure that an additional million Canadians can receive mental health treatment every year. o Encourage employers to add mental health coverage to their employee benefit plans by offering a tax credit for 25% of the cost of additional mental health coverage for the first three years. o Create a pilot program to provide $150 million over three years in grants to non -profits and charities delivering mental health and wellness programming. o Create a nationwide three -digit suicide prevention hotline. • Invest $325 million over the next three years to create 1,000 residential drug treatment beds and build 50 recovery community centres across the country. • Support innovative approaches to address mental health challenges and addiction crises, such as land -based treatment programs developed and managed by Indigenous communities as part of a plan to enhance the delivery of culturally appropriate addictions treatment and prevention services in First Nations communities with high needs. • Partner with the provinces to ensure that Naloxone kits are available for free across Canada. _/page 8 (L0756346.1 ) 367 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 8 To help Canada become a place where all Canadians who suffer are offered relief, we will double the direct federal investments in palliative care to places like Bobby's Hospice. We have a detailed and serious plan to provide green funding and address climate change and its impact on our community. To address climate change and meet or exceed our international obligations, we will take many steps, including: • Immediately invest in projects that will put Canadians to work, cut commute times, and clean up the environment. • Creating an accelerated Impact Assessment process for projects that will reduce GHG emissions. • Investing a billion dollars in Small Modular Reactors, to get this zero -emissions source of electricity and heat to the point that it starts to be deployed across the country. • Studying the potential for introducing new taxes on frequent flyers, non -electric luxury vehicles and luxury second homes to deter activities that hurt the environment. • Introducing a zero -emission vehicle mandate based on British Columbia's, requiring 30% of light duty vehicles sold to be zero emissions by 2030; • Investing in transmission infrastructure to bring clean energy to where it's needed and ensure that our electricity grid can support the growth in electric vehicles; • Investing a billion dollars in building out electric vehicle manufacturing in Canada, including investing in battery production, parts manufacturing, micro -mobility solutions, and electric trucks; • Investing a billion dollars in deploying hydrogen technology including hydrogen vehicles; • Working with provinces, territories, and municipalities to encourage the inclusion of a minimum number of EV charging spaces for new developments; • Supporting improved electric vehicle battery repurposing and recycling in order to lower the environmental impact of these batteries and lower the cost of vehicles on the resale market. .../page 9 {L0756346.11 368 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 9 • Develop a National Clean Energy Strategy that will include the following components: o Strengthening Canada's Grid: a plan to build a cleaner, more resilient grid that is adaptable to regional conditions and priorities. This will include strategies for developing and expanding smart grids, improving interties, increasing the use of mass storage, and developing and deploying new clean energy technology such as nuclear, hydrogen, and renewables. o Building a Hydrogen -Powered Future: a plan to explore how Canada can become a world leader in the production of blue and green hydrogen, how hydrogen technology can contribute to a low carbon future, and how Canada can build a foundation for taking advantage of hydrogen's potential. o Liquid Natural Gas Exports: thanks to our clean grid, Canada is able to make the lowest - emission LNG in the world. LNG can be used as an important transition fuel to replace coal as a source of reliable base power, and to provide responsive back-up power for inconsistent renewables in the absence of adequate grid storage. In order to kick-start building emissions reductions by 2030 and achieve significant, broad -scale reductions in building emissions by 2050, Conservatives will: • Work with provinces and territories to promote Energy Savings Performance Contracting for government and publicly funded institutional buildings, including a "2030 Bonus" that will provide an additional benefit for those buildings that complete their retrofits prior to 2030. Last, but certainly not least, concerning immigration, to secure Canada's future and restore Canada as the model immigration system for the world, we need to rebuild a robust immigration system that: • Welcomes the best and brightest from around the world to fill critical gaps and robustly grow our economy. • Offers refuge to heroic human rights defenders and those fleeing persecution who would enrich our national life. • Strengthens Canadian families by uniting them with their loved ones. We will implement bold and necessary solutions to the key challenges facing our immigration system to meet these objectives, including: ./page 10 (L0756346.11 369 Donna N. Reardon, Mayor Saint John Common Council August 29, 2021 Page 10 • Creating an efficiency mechanism, where those waiting for their application to be reviewed can pay a fee for expedited processing. • All revenues from this expedited processing fee will be directed towards hiring additional people to streamline processing wait lines even more. • Those unable to afford the expedited processing fee will benefit from significantly shortened waits, directly resulting from increased immigration processing capacity. • This will dramatically speed up processing times, delivering improved outcomes at no additional cost to the taxpayer. • Working to identify underutilized resources and ensure that our processing capacity is used to its full potential. • Simplifying and streamlining application processes, reducing red tape, and eliminating duplication. Conclusion On behalf of our local campaign and the Conservative Party of Canada, thank you immensely for the opportunity to discuss these critical matters. Should I be successful in my bid to become the Member of Parliament for Saint John-Rothesay, I look forward to working with you to identify and implement opportunities that will secure the future for Saint John and our region. Yours very truly, Mel K. Norton MKN/mn (L0756346.1 ) 370 From: Ann McAllister <annmcallister72@gmail.com> Sent: September 1, 2021 12:21 PM To: Common Clerk <commonclerk@saintiohn.ca> Subject: Response to City of Saint John Position Paper 2021 [ External Email Alert] **Please note that this message is from an external sender. If it appears to be sent from a Saint John employee, please forward the email to spamsample@saintjohn.ca or contact IT Service Desk at 649-6047.** Dear Mr. Taylor: As Green Party candidate running in Saint John—Rothesay, I'm pleased to send you my response to the City of Saint John's Position Paper for the 2021 federal election for inclusion on Common Counicl's agenda for September 7. The response follows below. August 30, 2021 Mayor Reardon and Councilors Re: City of Saint John Position Paper for Saint John- Rothesay candidates in the 2021 federal election Thank you for Sending this statement of the City's concerns. I'm pleased to provide a response to the two questions. The Green Party's policies addressing municipalities align quite well with the City's concerns. One example is this excerpt from the policy manual, Vision Green 2020 on homelessness, a social emergency for almost every municipality in Canada. Ending homelessness The Green Party believes it is the right of every Canadian to have affordable, safe, and secure housing. It enhances people's health, dignity, and life opportunities. It is an essential prerequisite to an equitable society. The Green Party supports the delivery of social housing dollars to provincial, territorial, and municipal governments through the traditional vehicle of the Canada Mortgage and Housing Corporation (CMHC). The funding for social housing needs to be dramatically increased. CMHC programs must be directed to the communities most in need, and fast -tracked to provide homes for people 371 at risk. The housing provided must be designed with energy conservation in mind. (Pages 111-112). https://www.greenparty.ca/sites/default/files/vision green - 2019 update final.pdf For policies addressing the remaining concerns in the Position Paper, I've attached a copy of Appendix 2, from Vision Green 2020. In response to the two questions, I agree that the City should receive direct funding from the federal government without the provincial cut, and I also believe that the province should continue contributing to the City. I therefore support the City's request that future federal government policies align with the position of the Saint John Common Council regarding municipal and social funding, and will seek the Green Party's endorsement. Ann McAllister Candidate for Saint John-Rothesay Green Party of Canada Ann McAllister 72 Elizabeth Parkway Rothesay, NB E2H 1 E9 H : 506-847-4251 annmca11ister72(a-)-gmai1.com 19YO Appendix from Vision Green 2020 City Council asked two questions. Question 1 Are you prepared to support and seek your party's endorsement that future federal government policy should align with City of Saint John's position as follows? • Place more emphasis on direct funding instead of involving provinces and insisting on a provincial share. • Remove limitations around stacking of funding for projects from other government programs. • Continue to provide opportunities to increase gas tax allocations when possible. • Provide and emphasize direct green funding for small cities (population less than 100,000) so that they may be able to "green" their municipal fleets (electric public works and transit vehicles). • Place an emphasis on federal government economic impact through federal employment centres or climate change initiatives. Question 2 Are you prepared to support and seek your party's endorsement that future federal government policy should align with City of Saint John's position as follows? Support for Social Issues • Support for affordable housing and homelessness. • Provide greater support for immigration by making New Brunswick a primary recipient of new immigrants to Canada and providing funding to create the necessary infrastructure and support network to enable the increase in population to ensure new Canadians stay and succeed in New Brunswick. • Consider Saint John for location as a home for future federal programs • Invest in Health Sciences in Saint John • Support the non- profits sector working hard on social issues, such as mental health and poverty reduction vision green - 2019 update final.pdf 64reenpa .cai These are specific sections out of the policy document of the Party of Canada related to some of the concerns of the city. Urban Canadians need their garbage collected, good transit services, safe roads, and dependable water supplies. They also want new investment in green urban infrastructure including recycling, 19YW mass transit, energy efficiency upgrades to buildings, water conservation, and community amenities like parks, sports Fields, and arts, culture and community centres. Underlying this is an urgent need to replace aging sewer systems, roadways, and water pipes. All of these are municipal responsibilities, but Canadian municipalities simply don't have enough money to do it all. According to the Federation of Canadian Municipalities, only 10% of all taxes collected goes to municipal governments. Canada's biggest fiscal imbalance is the imbalance between municipal governments and everyone else. The Green Party will redress the real fiscal imbalance facing the level of government least able to tax fully to cover its costs. To support communities, we need to invest in critical infrastructure of transport and water works, to modernize and reduce energy demand. Green Party MPs • will support the gas tax commitment to municipal governments. • will advocate innovative strategies to liberate billions of dollars a year through RRSP deductions for municipal bonds. • will create a new pool of municipal infrastructure funding by changing tax rules to create a Municipal Registered Retirement Savings Plan (RRSP) bond that can be held in RRSPs and self -directed RRSPs. • Institutionalize federal transfers to municipalities through the creation of a Municipal Fund, renaming the Gas Tax funds, which were delinked from gas tax revenue years ago. • Ensure a doubling of current funding to ensure predictable and reliable funding to municipalities. • Use the Municipal Fund to support sustainable transportation initiatives such as public transit, cycling and pedestrian infrastructure, and rural roads; • Recognize that access to high-speed internet connections is now a critical aspect of infrastructure and work to expand access to address the `digital divide'; • Make employer -provided transit passes tax-free by exempting them from taxable benefit status, thereby encouraging workers and businesses to use public transport, and make employee parking a taxable benefit; • Change tax policy to create a new pool of long-term municipal infrastructure funding by allowing municipalities to issue new Municipal Registered Retirement Savings Plans Bonds which can be held in RRSPs and self -directed RRSPs; • Fund `Green Cities' initiatives, ensuring (through contractual agreements) that the funding is not used in ways that encourage urban sprawl, but instead to reduce sprawl and GHG emissions, conserve electricity and water, increase densification, expand convenient, safe, reliable and affordable public transit, and build cycling and walking paths. The proposed funds are: WE • Community Brownfield Remediation (CBR) Fund to provide assistance in cleaning up toxic and brownfield sites; • Water and Waste Treatment Facilities (WWTF) Fund to upgrade water treatment, sewage treatment, and recycling facilities to make them efficient, safe, and sustainable; • Sports, Cultural, and Recreational Facilities (SCRF) Fund to support the development of green recreational and cultural facilities and refurbish existing facilities; • Mass Transit Promotion (MTP) Fund to improve and expand urban mass transit infrastructure and inter -modal connections, as well as car -sharing initiatives; • Cycling and Pedestrian Promotion (CPP) Fund to support pedestrian and cycling infrastructure and smart -growth developments that transform urban areas and towns into walkable communities linked by transit to reduce the need for owning and using cars; and, • Community Housing Options Promotion (CHOP) Fund supporting a national housing program to build energy efficient co-operatives and affordable housing units where there is a shortage of such housing options SOCIAL ISSUES Greens are committed to nurturing families and communities through integrated policies that focus on the welfare of the child, starting with prenatal nutrition all the way to affordable housing and accessible post -secondary education. We believe we must stop designing our communities around the car and start designing them around families and children. There are no easy solutions. We have to address the multi -layered problems facing families through new, innovative fiscal, labour, and social policies. Green Party MPs will: • Urge reforms to our tax and labour policies in ways that will increase the opportunity for Canadians to spend more time with family; • Promote an integrated program of supports, tax cuts, and awareness -raising emphasizing that time spent with children and/or in the community is essential for the continuation of our society • Deliver on the most comprehensive approach to reduce stress on the middle class, while eliminating poverty — a Guaranteed Livable Income. Green Party policies will create age -friendly communities, where active living and well-being are promoted, where seniors have financial security, and where housing and transportation needs are met. In accordance with a Canadian Senate report in April 2009, the Green Party recognizes the need for improved support for mental health, and palliative care, and the need to combat ageism, abuse, and neglect. Long-term care should not be the only housing and care choice. In a WV Balance of Care model, more care can be provided in a cost-effective manner by home and community support services. Immigration and new Canadians We have fostered a multicultural democracy that welcomes diversity as an asset, not a threat. Newcomers are a source of incredible skills and potential for our country. We have been enriched as peoples and cultures from all around the world have come to Canada to build their lives here. Other than Indigenous peoples of Turtle Island, we are all immigrants or descendants of immigrants. Immigrants come in search of greater freedoms and opportunities to build fulfilling lives for themselves and their families. Refugees and asylum seekers arrive here having fled unimaginable situations in their home countries, and they seek the exact same things we all aspire to: safety, dignity, and community. We must make sure all migrants are supported in achieving their hopes and ambitions as new Canadians. Canada must review its immigration policy, especially with the imbalance of our demographics escalating to the point where younger generations will be required to bear the burden of supporting our aging population. We need to attract immigrants, and establish a system that is fair. A Green government would: • Ensure professionals being considered for immigration will have the licensing requirements for their professions clearly explained before entry • Work with professional associations to create a robust system for evaluating the education and training credentials of immigrants against Canadian standards, with the goal of expediting accreditation and expanding professional opportunities for immigrants; • Lead a national discussion to define `environmental refugee' and advocate for its inclusion as a refugee category in Canada, and accept an appropriate share of the world's environmental refugees into Canada; • Allocate much greater funding for training in official languages (ESL and FSL) for new immigrants, knowing that many new immigrants are not fluent in either official language, through earmarked transfers to the provinces for primary and secondary public school and free night school programs • Work with municipalities and provinces to improve the integration of new Canadians into the multicultural fabric of our country; • Support multicultural communities by assisting cultural organizations to obtain charitable status; • Eliminate the Temporary Foreign Workers Program and increase immigration where there are labour shortages, working with employers to establish paths to permanent residency; • Establish a program to process the estimated 200 000 people living in Canada without official status, providing a pathway to permanent residency for those who qualify; WV • Reintroduce legislation to establish a Civilian Complaints and Review Commission for the Canada Border Services Agency; • Terminate Canada's Safe Third Country Agreement with the United States; • Regulate the immigration consulting industry to ensure universally fair, legal and accessible services to help people navigate the immigration system. • Increase penalties in the Criminal Code for immigration consultants convicted of human smuggling, and devote more resources to investigations and enforcement; • Amend the Anti -Terrorism Act and the Public Safety Act to require that, after a reasonable length of time, formal charges be brought against all those detained; • Open an investigation into allegations by the United Nations Human Rights Committee of Canadian officials cooperating with foreign agencies known to use torture; • Ensure the `lost Canadians' quietly being denied citizenship through archaic laws are protected and that their citizenship is restored. Although some significant progress has been made, some are still `lost'; • Implement the recommendation made by the Standing Committee on Citizenship and Immigration to grant permanent resident status immediately to those who have refused or left military service in a war not sanctioned by the United Nations; Ending homelessness The Green Party believes it is the right of every Canadian to have affordable, safe, and secure housing. It enhances people's health, dignity, and life opportunities. It is an essential prerequisite to an equitable society. The Green Party supports the delivery of social housing dollars to provincial, territorial, and municipal governments through the traditional vehicle of the Canada Mortgage and Housing Corporation (CMHC). The funding for social housing needs to be dramatically increased. CMHC programs must be directed to the communities most in need, and fast -tracked to provide homes for people at risk. The housing provided must be designed with energy conservation in mind. WAFA August 31, 2021 Attn: Mayor Reardon, Council, City officals Thank you for giving me the opportunity to respond to the City of Saint John's position paper. I have broken down my response and commitments in the order as the paper itself. Funding support: I will start by saying that it has been frustrating to watch Saint John be overlooked for advancements and investments for my entire life living here as a voter and resident. We have the space, we have the need, we have the workforce to fill the jobs. Saint John is a destination that many look to when they want small town, home like feel, mixed with 21s' century progressive opportunities. I would like to see that expanded on with the development of more green energy production. With the strongest and highest changing tides in the world we have the opportunity to be a model city for green energy production. If I am your next MP, I will push in Ottawa for development on this platform immediately. Partnered with our ability in New Brunswick to foster a growing wind and solar industry we can be the envy of Canada and the world in green energy production. As discussed in this paper 1 100% support the removal of red tape in gaining funding for government programs. If the funding is possible it will be explored and provided in all cases that focus on the growth and prosperity of our city and citizens. I have for years fought against the excuse of "jurisdictional barriers" as your MP I will never use that as an excuse for inaction. Though many problems faced by our municipality and community fall out of said Jurisdiction I believe that a member of parliament's job is to bring all parties (municipal, provincial, federal as well as the people we serve) to the table to ensure cooperation and open dialogue in planning, negotiation and implementation. I also believe that It is the duty of our MP to pressure our provincial government to work in the best interest of the people of Saint John — Rothesay. Federal MPs have the power to create pressure on provincial counterparts and I intend to relentlessly apply said pressure while working directly with the municipal leaders on these files. Myself and the NDP plan to implement funding programs direct with municipalities should there be the interest and need on such projects. Projects including public transportation expansion within and between communities. We will work with municipalities to eventually achieve no fair transportation should that be the goal. We will work with Mayor and council directly to encourage, fund, and grow active transport in one of the most beautiful places in Canada. All current benefit programs in place that benefit the city should remain until such time as a better, stronger replacement is in place. With the support of my entire caucus we will work toward investing in the people of Saint John through the creation of green jobs, incentives, and supports. Such statements as "green transportation" will no longer be just an election conversation. To conclude this section I will state that I believe that respectful partnership needs to happen between all levels of government and across all party lines to W-11 achieve contribution from all involved, while also having direct conversation and investment between federal and municipal governments. Support for social issues I have lived in Saint John for most of my life and have faced many of the social issues that are present today. Affordable housing, well paying job availability and much more. My fight is for affordability as a whole and the systemic break down that leads us to an economy and world that is unaffordable. Being without a place to live should never be a situation people in our community are forced to face. I along with my NDP colleagues commit to building 500,000 QUALITY affordable homes within 10 years with at least half being complete in the first 5. You will notice the focus on the word quality because it is not enough for us to just give folks a place out of the rain, but to give people in our communities a place to call home. We need to build, and ensure upkeep on these affordable homes so that safety and health do not create the situation of financially affordable but otherwise unusable. We will focus on what I describe as the bigger picture. Committing to build homes is only the beginning and does not come without ripple effects. I will push for a focus on the broader issues such as addiction, mental health, Senior care, and a livable income (be it from a 20$/ hour federal minimum wage, addressing the Old Age Security issues, or a universal basic income). We will also work to remove student debt and create accessible education to allow more folks to pursue the trades that will be needed to build these homes. Constructing buildings and walking away is a band aid and not a fix in itself. We need to tackle the issues that lead to homelessness and poverty. We need to work with provinces to increase funding for mental health and LTC. We need to create programs such as pharmacare and dental care to ensure that folks regardless of their income or employment status do not have to choose between rent and medications. This also takes the responsibility of such important benefits out of the hands of employers, ensuring that it is not a factor when filling employment gaps. We plan to stop treating addiction as a crime and focus on the important aspect; treatment and recovery. by breaking down the systemic barriers we can achieve not only affordable housing but sustainable progress on the file of poverty as a whole, which I believe you can all agree is a large local issue. The previously mentioned programs around access to housing, health coverage and accessible education encourages population growth in our municipality. UNBSJ is a internationally well -respected institution bringing in large numbers of international students every year. By pushing this city as a viable option post schooling, we can increase our population with newcomers by the hundreds per year. Partnered with our desirable location with deterrents like lack of a livable income and unaffordable cost of living being removed, we can meet and exceed the 2000 person influx per year needed in population growth stated in previous city council reports. Lastly I will speak to health sciences. As a health care worker, I recognize more than most the state of our system. The lack of funding, low worker retention, and for profit LTC has brought our healthcare system in NB to the brink of collapse. We have heard constantly for the KYA%7 past few months about the 900 vacancies in nursing jobs and the restrictive hours in some emergency rooms across the province. This is not sustainable. The first step toward increasing our ability to create health science -based jobs is training. With our plans around access to education including but not limited to: El availability for those pursuing education, removal of student debt, and affordable housing we will support those who want to pursue education in health sciences. The next step relies on a previously mentioned commitment; To work directly with municipal government while bringing the provincial leaders to the table to contribute to the funding and development of such infrastructure. These conversations and agreements however should not rely solely on the acceptance of all three levels. Finally we return back to breaking down barriers and removing bureaucratic red tape that restrict non profits and municipal governments from accessing funding. These commitments will directly and positively impact the people of Saint John. Don Paulin NDP Candidate, Saint John — Rothesay Ec1:ii7 August 31, 2021 Mayor and Common Council City of Saint John PO Box 1971 Saint John, NB E2L 4L1 Mayor Noade Reardon, Deputy Mayor and Councillors: Subject: Annual General Meeting — Pension Board of Trustees As mandated in article 2.5(e) of the City of Saint John Shared Risk Plan Declaration of Trust, the Annual General Meeting of the Pension Board of Trustees will be held on Wednesday, September 29, 2021 at 1:00 p.m. The meeting will be conducted electronically. Please confirm attendance and the name of the individual who will be attending on behalf of Common Council by Wednesday, September 22, 2021 by responding to Kelly Tibbits at the City Clerk's Office, email kelly.tibbits@saintlohn.ca. Please include an email address in order to receive the electronic invitation. Respectfully, Andrew Green Chair City of Saint John Shared Risk Plan Board of Trustees City of Saint John Shared Risk Pension Plan P.O. Box 1971, 15 Market Square Saint John, N.B. E21L 4L1 506-658-2862 K1:5 M&C No. 2021-248 Report Date September 01, 2021 Meeting Date September 07, 2021 Service Area Corporate Services SUBJECT. Vaccine or Test Policy EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL The Government of Canada and the Government of New Brunswick have implemented mandatory and proof of vaccination policies, respectively. The purpose of this report is to recommend that the City of Saint John implement a Vaccination Policy that is in line with what other local governments are doing in NB. COUNCIL RESOLUTION The City Manager recommends that: 1. The City of Saint John adopt a Vaccine or Test Policy which stipulates that employees and Members of Common Council who attend the workplace will either show proof of full vaccination, or wear masks and undergo COVID-19 testing; 2. The City Manager determine in which circumstances members of the public who access City owned buildings will be required to voluntarily show proof of vaccination or wear a mask; 3. The City Manager be instructed to develop the Vaccine or Test Policy; 4. The City Manager be authorized to amend the policy as appropriate as COVID circumstances evolve; and 5. The City Manager implement the Vaccine or Test Policy by September 20, 2021. ic17/61 M&C No. 2021- Report Date September 01, 2021 Meeting Date September 07, 2021 Service Area Corporate Services SUBJECT: Installation of metal cladding on the building known as "The Atlantic" located at 21 Lower Cove Loop EXECUTIVE SUMMARY OF COMMITTEE OF THE WHOLE REPORT FOR OPEN SESSION OF COUNCIL The purpose of this report is to propose a resolution to any claim between the City of Saint John and Mike Cavanagh Homes Inc. regarding the installation of metal cladding at the property located at 21 Lower Cove Loop. COUNCIL RESOLUTION RESOLVED that The City of Saint John (the "City") authorize settlement of any claim between the City and Mike Cavanaugh Homes Inc. involving the installation of metal cladding on the building located at 21 Lower Cove Loop, in the amount of $40,000.00 including HST payable by the City to Mr. Cavanaugh in return for a Full and Final Release; and further that the Mayor and City Clerk be authorized to execute the necessary documents to effect the settlement. K1.7, 3 COMMITTEE OF THE WHOLE REPORT M&C No. 2021-249 Report Date September 2, 2021 Meeting Date September 7, 2021 Service Area Legislative Services Her Worship Mayor Donna Noade Reardon and Members of Common Council SUBJECT. Strategy Course for Elected Officials OPEN SESSION RESOLUTION REQUIRED? Yes AUTHORIZATION Primary Author I Commissioner/Dept. Head City Manager Jonathan Taylor IMelanie Tompkins John Collin RECOMMENDATION It is recommended that this report be received for information. REPORT Councillor Harris has requested to attend a strategy course for elected officials offered by fioh Strategy Management (see attached Course Description). The course is offered online via Zoom on September 21" and September 23rd at a cost of $299.00 per participant. Council's annual operating budget contains a total allocation of $2840 for conferences and courses, including an allotment of $7500 for the associated travel. To date, in 2021, none of the available funds in these budgets have been utilized by Council. It is appropriate for Council to utilize its budget for courses and training opportunities such as the one mentioned above; however, in order to proceed Council must authorize the expenditure via resolution. It would be appropriate in this case for Councillor Harris to make a motion in this respect. It is recommended that the motion not be specific to a single Councillor. Below is the text of an appropriate motion: "That Council authorize the expenditure of $299 per Council Member for their attendance at a strategy course for elected officials offered by fioh Strategy Management on September 21" and 23rd, 2021" SERVICE AND FINANCIAL OUTCOMES Funding is currently available in Council's budget. Should all members attend this course the budget would be slightly overspent. ATTACHMENTS Ec�:il