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2020-11-26 Finance Committee Minutes - Open SessionFinance Committee Meeting Open Session November 26, 2020 r►•um��•rrx����rm�me�rr�.r• ►� ►� a nre� NOVEMBER 26, 2020 AT 4:45 PM COUNCIL CHAMBER Present: Mayor D. Darling (Participated Electronically) Councillor D. Merrithew Councillor G. Norton Councillor D. Reardon Councillor G. Sullivan Councillor S. Casey Also Present: City Manager J. Collin Commissioner of Finance and Treasurer K. Fudge General Counsel M. Tompkins Commissioner Growth & Community Services J. Hamilton Deputy Commissioner Transportation & Environment J. Hussey Commissioner Saint John Water B. McGovern Manager Human Resources S. Hossack Director Corporate Performance S. Rackley-Roach Senior Financial Manager C. Lavigne Senior Financial Manager D. Arbour Director of Strategic Affairs I. Fogan Fire Chief K. Clifford Deputy Commissioner Saint John Water K. Mason Administrative Officer R. Evans 1. Meeting Called To Order Councillor Merrithew called the Finance Committee open session meeting to order. 1.1 ADDroval of Minutes — October 21, 2020 Moved by Councillor Sullivan, seconded by Councillor Reardon: RESOLVED that the minutes of October 21, 2020 be approved. MOTION CARRIED. 1.2 Budget Monitoring Policy Referring to the submitted presentation, C. Lavigne gave an update to the Committee on the budget monitoring policy with respect to the 2021 General Fund Operating Budget. Moved by Councillor Sullivan, seconded by Councillor Casey: RESOLVED that as recommended by the City Manager in the submitted report, Budget Monitoring Policy, the Finance Committee approve the 2021 General Fund Operating Budget as Finance Committee Meeting Open Session November 26, 2020 presented, in order to separate personnel and non -personnel costs to adhere to the Budget Monitoring Policy and forward to Common Council for approval. MOTION CARRIED. 1.3 Province of New Brunswick 2020 COVID Funding Moved by Councillor Sullivan, seconded by Councillor Casey: RESOLVED that as recommended by the City Manager in the submitted report, Safe Restart Funding Application, the Finance Committee: 1. Approve the City of Saint John Safe Restart Funding Application based on the following net impact of Covid-19 in the year 2020: • Add: Total of Additional Covid-19 Specific Costs - $302,310 • Add: Total of Covid-19 Specific Losses - $4,781,194 • Less:Total of Covid-19 Specific ODeratiniz Savings - 51,706,779 • Net COVID-19 impact- $3,376,725 2. Direct the Mayor to send a letter to the Premier with a request to amend the Short Term Funding Agreement for the year 2020 to allow the City to retain any approved COVID-19 Safe Restart Funding. MOTION CARRIED. 1.4 2021 Industrial Water Bud Mr. Kendall Mason reviewed the submitted presentation. Moved by Councillor Casey, seconded by Councillor Norton: RESOLVED that as recommended by the City Manager in the submitted report, East and West Industrial Raw Water Rates, the Finance Committee approve the 2021 Industrial Raw Water Budgets as presented and submit with the 2021 Utility Fund Operating Budget to Common Council at its next meeting for approval and first and second reading of the by-law amendments. MOTION CARRIED. 1.5 Ernst & Young Operational Audit Update Referring to the submitted presentation, the City Manager presented the Ernst and Young Operational Update to the Committee. Moved by Councillor Sullivan, seconded by Councillor Reardon: RESOLVED that the submitted report, Ernst & Young Operational Review: City of Saint John Implementation Plan, be received for information. MOTION CARRIED. 1.6 Credit Card Fees Moved by Councillor Reardon, seconded by Councillor Norton: RESOLVED that as recommended by the City Manager in the submitted report, Convenience Fees for Credit Cards, the Finance Committee approve the implementation of convenience fee of no more than 1.75% for use of credit cards for both online and telephone payments for parking tickets and water and sewerage bills that would be effective January 1, 2021 and receive this report for information. MOTION CARRIED. 2 Finance Committee Meeting Open Session November 26, 2020 Adjournment Moved by Mayor Darling, seconded by Councillor Reardon: RESOLVED that the Finance Committee meeting be adjourned. MOTION CARRIED. The Finance Committee open session meeting held on November 26, 2020 was adjourned at 6:55 p.m.