2021-02-18 Finance Committee Agenda Packet - Open SessionCity of Saint John
Finance Committee - Open Session
AGENDA
Thursday, February 18, 2021
5:30 pm
Meeting Conducted by Electronic Participation
1. Call to Order
Pages
1. 1.
Approval of Minutes - November 26, 2020
1
- 3
1.2.
SNB Property Taxes
4 -
12
1.3.
Safe Restart Funding
13 -
17
1.4.
Property Assessment Gap
18 -
25
1.5.
2022 Budget Guidance for Police and Transit Commissions
26 -
29
1.6.
Capital Budget Adjustment
30 -
46
1.7.
Government of Canada Healthy Communities Initiative
47 -
49
Finance Committee Meeting
Open Session
November 26, 2020
MINUTES —OPEN SESSION FINANCE COMMITTEE MEETING
NOVEMBER 26, 2020 AT 4:45 PM
COUNCIL CHAMBER
Present: Mayor D. Darling (Participated Electronically)
Councillor D. Merrithew
Councillor G. Norton
Councillor D. Reardon
Councillor G. Sullivan
Councillor S. Casey
Also
Present: City Manager J. Collin
Commissioner of Finance and Treasurer K. Fudge
General Counsel M. Tompkins
Commissioner Growth & Community Services J. Hamilton
Deputy Commissioner Transportation & Environment J. Hussey
Commissioner Saint John Water B. McGovern
Manager Human Resources S. Hossack
Director Corporate Performance S. Rackley-Roach
Senior Financial Manager C. Lavigne
Senior Financial Manager D. Arbour
Director of Strategic Affairs I. Fogan
Fire Chief K. Clifford
Deputy Commissioner Saint John Water K. Mason
Administrative Officer R. Evans
1. Meetine Called To Order
Councillor Merrithew called the Finance Committee open session meeting to order.
1.1 Approval of Minutes —October 21, 2020
Moved by Councillor Sullivan, seconded by Councillor Reardon:
RESOLVED that the minutes of October 21, 2020 be approved.
MOTION CARRIED.
1.2 Budget Monitoring Policy
Referring to the submitted presentation, C. Lavigne gave an update to the Committee on the
budget monitoring policy with respect to the 2021 General Fund Operating Budget.
Moved by Councillor Sullivan, seconded by Councillor Casey:
RESOLVED that as recommended by the City Manager in the submitted report, Budget
Monitoring Policy, the Finance Committee approve the 2021 General Fund Operating Budget as
Finance Committee Meeting
Open Session
November 26, 2020
presented, in order to separate personnel and non -personnel costs to adhere to the Budget
Monitoring Policy and forward to Common Council for approval.
MOTION CARRIED
1.3 Province of New Brunswick 2020 COVID Funding
Moved by Councillor Sullivan, seconded by Councillor Casey:
RESOLVED that as recommended by the City Manager in the submitted report, Safe Restart
Funding Application, the Finance Committee:
1. Approve the City of Saint John Safe Restart Funding Application based on the following net
impact of Covid-19 in the year 2020:
• Add: Total of Additional Covid-19 Specific Costs - $302,310
• Add: Total of Covid-19 Specific Losses - $4,781,194
• Less:Total of Covid-19 Specific Operating Savings - $1,706,779
• Net COVID-19 impact - $3,376,725
2. Direct the Mayor to send a letter to the Premier with a request to amend the Short Term
Funding Agreement for the year 2020 to allow the City to retain any approved COVID-19 Safe
Restart Funding.
MOTION CARRIED
1.4 2021 Industrial Water Budget
Mr. Kendall Mason reviewed the submitted presentation
Moved by Councillor Casey, seconded by Councillor Norton:
RESOLVED that as recommended by the City Manager in the submitted report, East and West
Industrial Raw Water Rates, the Finance Committee approve the 2021 Industrial Raw Water
Budgets as presented and submit with the 2021 Utility Fund Operating Budget to Common
Council at its next meeting for approval and first and second reading of the by-law amendments.
ITA to] II•04ra1el:7:7199
1.5 Ernst & Young Operational Audit Update
Referring to the submitted presentation, the City Manager presented the Ernst and Young
Operational Update to the Committee.
Moved by Councillor Sullivan, seconded by Councillor Reardon:
RESOLVED that the submitted report, Ernst & Young Operational Review: City of Saint John
Implementation Plan, be received for information.
MOTION CARRIED.
1.6 Credit Card Fees
Moved by Councillor Reardon, seconded by Councillor Norton:
RESOLVED that as recommended by the City Manager in the submitted report, Convenience Fees
for Credit Cards, the Finance Committee approve the implementation of convenience fee of no
more than 1.75% for use of credit cards for both online and telephone payments for parking
tickets and water and sewerage bills that would be effective January 1, 2021 and receive this
report for information.
MOTION CARRIED
Finance Committee Meeting
Open Session
November 26, 2020
Adjournment
Moved by Mayor Darling, seconded by Councillor Reardon:
RESOLVED that the Finance Committee meeting be adjourned.
MOTION CARRIED.
The Finance Committee open session meeting held on November 26, 2020 was adjourned at
6:55 p.m.
a
Ja
0
n
m
a
irm
L
0
L_
0
v
x
W
0
0
N
J
0 0
� V
0 a
L 0
O '�
L_
0 0
� N
N �
0
u
ri
a
O
O
N
Ln
J
LA
L
Vf
�
O
to
�
o
O
v
N
aLn
oM,
cn
E
N
�=
m
N
ti
kn
Q
O
�
O
Q
�
C
bb
r
-
O
V
'X
H
m
O
N
O
N
O
O
R*
N
kD
S.
t
O
.S.
H
l
V
K
V
L
L
0
a
I
m
z
con
5�
on
c
0 0 0 0 0 0 0 0
G1 00 Iv z Lfj cJ' rr) N r-1 C7
2 021
2020
2019
2018
2017
2016
2015
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
T.
V�I-M
W.Iff z
14�
0
L
a
m
z
con
s
v in
0
z
0
i
�,M
W"
*VW4+
FAZIO
4
wIN z
14�
3
V_ +C- z A
-j
>, E
UI
— Ln o
L Ln s_
0 N o N •a
u
v �
..
C-
O Q
Ln
o --
cn +�
o Z
N co
UI
O bA to
a'
L i a
O O �
C O N m
Q o C-
O
N E Q o
L N o Q
a
MW Naj
��U � E Q
CA -
r.
*,o Q O ON
N 0 O
a) N U
c�
chin N
zQ Q r-I N M
?� 00 00 z
o N 14
s
N
v
a
a�
JQJ
U
bn
Ln
LM
N
v
401
N
a�
O
�,
v
rm
N
_
°
N
Q
O
U
O
O
+�,
1
4J
O
N
ate--+
Ln
Q
O(
O>
Q
0
O
�
i
a••'
+•'
U
4J
U
N
Q
4J
cn
G
O
CAA
QJ
m
�
:3
O
Q
O
m
=
Y1
W
a--+
Q
U
=
U_
CY)
O
•�
-�+
Q
ru
4J
N
N
Q
4J
�+
U
v)
G
O
L
U
>�
N
fB
4-
Q
N
O
•L
Qbn
a
O
.a;
O
�
N
O
u
O
o
a
Qj
L
.=
N
U
4J
X
+•'
U
—
-i--+
Ln
m
N
Q
+ ,••,
C
c
4-J
4-J
Q
C/)
W
N
L
L
Q
N
(�
*
>
4-J
a-J
4J
N
aj
0
•�
O
4J
4
r
CL
V)
E
Ln
4-J
z
Z
—CL
Q
'•�
i
:5
Ln i
Q
aJ
E
W
w
�
m
�
`r
Q J
Vn
Ln
z
o
°
�
aj
r
—
Q
a✓
cn
4-
On
a
L
O
a
v
bn 4-0
c�
v E
v c�
� v
O
� O
N
N
L 1
CO
aJ �
z
O
•Ln
N
O
� N
4J
N
E f�
O
U
O
N > U
4J � • �
L �
� N
cn O
N U
O Q
E O
Ln
Ln
�� Ln
•O� Ln
bn
^, U
W N Q
L
O
u
O
E
O
O
U
L
4-j
N
c
O
a�
U
O
U
0
N
C-
O
a-•+
U
4J
Q
N
N
i
O
CAA
.E
0
u
O
O
DC
L
0
bn
N
f�
>
C-
aj
E
N
N
4J
N
N
m
bn
Q
Q
Ln
u
El
ILI
V
L
1
c
aJ
E
Ln
Ln
aJ
V)
N
C6
L
O
4-
U
m
4--+
c
O
U
4-
O
.Q
QJ
+-' U
O
cn U
U
f� f�
fB �
U
N 4-J
_N
N N
L.-
0
O
P U
-F v
(n L
Ln
E
v
O
O
m
+- E
'n L
i-�� O
4-
O
C-
O
aJ
Q
E
O
U
f�
N
aJ
f�
N
aJ
+-'
f�
LL
aJ
i
m
m
v
0
aJ
N
f�
aJ
E
Ln
aJ
Ln
Ln
m
aJ
AZ-
+-'
N
L
aJ
aJ
v I
Q
aJ
N
f�
+-'
c
aJ
E
Ln
Ln
aJ
Ln
Ln
m
N
L
aJ
a--+
X
aJ
aJ
+-'
U
aJ
L
aJ
O
U
L
C-
O
aJ
rl
cV
O
N
O
N
O
L.-
0
V)
v
cv
c
aJ
E
n
^
W
un
N
Q
O
E
O
4-
aJ
Ln
C6
O
a--+
aJ
N
m
aJ
U
c
cN
G
Q
O
E
00
rl
4-
O
aJ
N
f�
O
aJ
Ln
m
aJ
U
c
f�
J
al
i
O
U
4-
O
Ln
U
Q
E
aJ
a--+
0
O
Ln
c
aJ
E
N
f�
aJ
V)
O
DC
z
I
Tw
0 0 0 0
iLl
W.Iff z
14�
V
L
I
m
z
CA
Qj
3 '
4-0
'N
,o
m
E
L
O
i
}r
i
E
Ln
N
N
m
i
tw
L
LL
ILI
W.Iff z
14�
(P,"Ah
I� �4 JIDI-1i I
FINANCE COMMITTEE REPORT
Report Date February 12, 2021
Meeting Date February 18, 2021
Chairman David Merrithew and Members of Finance Committee
SUBJECT. Safe Restart Funding Program
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Finance Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Craig Lavigne
Kevin Fudge
I John Collin
W0�]Tj 1 jFAA ►7_!ifC8 1
Staff recommends the Finance Committee makes the following recommendation
to Common Council:
• That Common Council approve the transfer of $3,668,373.08 Safe Restart
Funding to the General Fund Operating Reserve to be utilized to offset
potential future revenue losses due to Covid-19.
EXECUTIVE SUMMARY
The City of Saint John received an additional $3,668,373.08 on February 9th from
the Provincial Government as part of the Federal Government's Safe Restart
Program.
This funding is in addition to the $400,000 the City received for Transit and
$3,376,725 received for increased expenses and loss revenue the City and Saint
John Water incurred due to COVID-19 in 2020.
Staff is recommending that the recent funding be transferred to the General Fund
Operating Reserve. This funding will allow the City to augment and replace
revenue losses due to Covid-19 with Safe Restart Funds. The funds will not be
used to spend beyond the service levels established in the 2021 budget, which had
already included conservative assumptions on revenues.
PREVIOUS RESOLUTION
NIL
13
-2-
STRATEGIC ALIGNMENT
The report aligns with Council's priority of being more fiscally responsible by
ensuring decisions are in line with the long-term financial plan, asset management
plan and aligning with approved policies.
REPORT
The City of Saint John received an additional $3,668,373.08 on February 9th from
the Provincial Government as part of the Federal Government's Safe Restart
Program.
This funding is in addition to the $400,000 the City received for Transit and
$3,376,725 received in 2020 for increased expenses and loss revenue the City and
Saint John Water incurred due to COVID-19 in 2020.
The funding received last year was transferred, through resolution of Council, to
an Operating Reserve to mitigate the future impacts of COVID-19 during 2021 and
beyond and allow the City to provide the same level of service delivered before
the impacts of COVID-19.
Staff is also recommending that the recent funding be transferred to the General
Fund Operating Reserve. This funding will allow the City to stabilize provision of
services to the community by having the flexibility to offset revenue losses with
Safe Restart Funds.
The recommendations align with the financial policies adopted by Common
Council. Permitted uses of reserves according to the Reserve Policy are:
1 Major unanticipated/unforeseen events (such as pandemics);
2 Major Capital renewal;
3 Future Liabilities;
4 One time operating expenses which are greater than $100,000 and are not
part of the recurring operating budget;
5 Infrastructure deficit; and
6 Investment in growth opportunities.
The operating budget policy also states that one-time revenues should not be
used for recurring operating expenses and the recommendation in this report
aligns with this policy.
2021 Operating Budget
The City has restored all services that were interrupted by COVID-19 during 2020
based on the rules established by Public Health. Staff are recommending that
normal services continue throughout 2021, while adhering to Public Health
14
-3-
Guidelines and any revenue shortfalls related to the impacts of COVID-19 will be
covered with the short-term funding from the Safe Restart Program received in
2020.
SERVICEAND FINANCIAL OUTCOMES
This report is aligned with Common Council's approved Reserve Policy and
Operating Budget Policy.
Input has been received from other service areas.
ATTACHMENTS
Appendix 1 —Safe Restart Program
15
Bru n"wick
C A N A D A
Safe Restart Agreement (SRA)
Phase 3
Phase 1 Phase 2 Per Capita Safe Restart
Local Government 2016 Census Public Transit 2020 Claims Allocation Agreement Total
Alma 213 510,210.33
Aroostook 306 N/A
Atholville 3,570 $20,201.00
Balmoral 1,674 $41,309.98
Bas-Caraquet 1,305 $16,706.17
511,562.92
.521,773.25
$16,611.50
$16,611.50
$193,800.84
$214,001.84
$90,874.68
$132,184.66
$70,843.16
$87,549.33
Bath
476
$8,982.63
$25,840.11
$34,822.74
Bathurst
11,897
$438,354.00
$645,839.95
$1,084,193.95
Beaubassin-est
6,376
N/A
$346,127.22
$346,127.22
Belledune
1,417
N/A
$76,923.19
$76,923.19
Beresford
4,288
$42,200.00
$232,778.15
$274,978.15
Bertrand
1,166
$13,311.84
$63,297.42
$76,609.26
Blacks Harbour
894
$3,774.00
$48,531.64
$52,305.64
Blackville
958
N/A
$52,005.94
$52,005.94
Bouctouche
2,361
$81,011.00
$128,169.13
$209,180.13
Cambridge -Narrows
562
N/A
$30,508.70
$30,508.70
Campbellton
6,883
N/A
$373,650.20
$373,650.20
Campobello Island
872
$14,463.93
$47,337.35
$61,801.28
Canterbury
336
N/A
$18,240.08
$18,240.08
Cap -Pete
2,425
$35,708.24
$131,643.43
$167,351.67
Caraquet
4,248
$112,160.00
$230,606.72
$342,766.72
Centreville
557
$92,838.19
$30,237.27
$123,075.46
Charlo
1,310
N/A
$71,114.59
$71,114.59
Chipman
1,104
$29,497.66
$59,931.69
$89,429.35
Cocagne
2,649
N/A
$143,803.48
$143,803.48
Dalhousie
3,126
$85,778.41
$169,697.88
$255,476.29
Dieppe
25,384
N/A
$1,377,994.56
$1,377,994.56
Doaktown
Dorchester
Drummond
792
$26,188.31
$42,994.47
$69,182.78
1,096
N/A
$59,497.40
$59,497.40
737
$5,720.00
$40,008.75
$45,728.75
Edmundston
16,580
$360,000.00
$570,988.00
$900,061.05
$1,831,049.05
Eel River Crossing
1,953
$26,000.00
$106,020.46
$132,020.46
Flo renceville-Bristol
1,604
$25,674.00
$87,074.66
$112,748.66
Fredericton
58,636
$670,000.00
$1,121,226.12
$3,183,110.97
$4,974,337.09
Fredericton Junction
704
$1,826.00
$38,217.31
$40,043.31
Gagetown
711
$460.71
$38,597.31
$39,058.02
Grand Bay -Westfield
4,964
N/A
$269,475.46
$269,475.46
Grand Falls/Grand-Sault
5,326
$137,476.00
$289,126.97
$426,602.97
Grand Manan
2,360
N/A
$128,114.84
$128,114.84
Grande -Anse
899
N/A
$48,803.07
$48,803.07
Hampton
4,289
$139,087.00
$232,832.44
$371,919.44
Hanwell
4,700
$4,266.00
$255,143.97
$259,409.97
Hartland
957
N/A
$51,951.65
$51,951.65
Harvey
358
N/A
$19,434.37
$19,434.37
Haut -Madawaska
3,714
$69,243.80
$201,618.02
$270,861.82
Hillsborough
1,277
N/A
$69,323.16
$69,323.16
Kedgwick
1,964
$50,632.31 $106,617.61
$8,825.00 $37,457.31
$16,595.81 $69,757.45
$2,706.62 $43,048.76
$8,813.03 $26,871.55
$157,249.92
Lac Baker
690
$46,282.31
Lameque
1,285
$86,353.26
Le Goulet
793
$45,755.38
Maisonnette
4951
$35,684.58
16
Phase 3
Phase 1 Phase 2 Per Capita Safe Restart
Local Government 2016 Census Public Transit 2020 Claims Allocation Agreement Total
McAdam 1,1511 $29,656.501 $62,483.131 $92,139.63
Meductic 215 $4,818.80 �$11,671.48 $16,490.28
Memramcook 4,778 $74,450.35 $259,378.27 $333,828.62
Millville
273e
N/A
$14,820.06
$14,820.06
Minto
2,305
$12,665.68
$125,129.12
$137,794.80
Miramichi
17,537
N/A
N/A
$952,012.71
$952,012.71
Moncton
71,889
$500,000.00
$2,565,378.00
$3,902,562.67
$6,967,940.67
Nackawic
941
$7,935.001 $51,083.081 $59,018.08
$30,705.00 $91,417.54 $122,122.54
N/A $226,589.56 $226,589.56
$10,187.00', $52,277.37 ' $62,464.37
N/A $75,023.18 $75,023.18
$159,005.141 $500,679.32 $659,684.46
$4,648.30 $39,085.88 $43,734.18
$64,730.17 $86,314.66 $151,044.83
$46,655.61 $75,077.47 $121,733.08
N/A $102,980.45 $102,980.45
$11,653.00 $55,534.53 $67,187.53
$2,030.90 $48,097.35 $50,128.25
N/A $22,148.67 $22,148.67
$216,900.00 $990,447.16 $1,207,347.16
Neguac
1,684
4,174
963
1,382
9,223
720
New Maryland
Nigadoo
Norton
Oromocto
Paquetville
Perth -Andover
pPetitcodiac
(Petit-Rocher
Plaster Rock
Pointe-Verte
Port Elgin
Quispamsis
1,590
1,383
1,897
1,023
886
408
18,245
Rexton
830
N/A
$45,057.34
$45,057.34
Richibucto
1,266
$27,383.09
$68,726.01
$96,109.10
Riverside -Albert
350
$34,537.32
$19,000.08
$53,537.40
$1,067,641.78
$39,303.03
Riverview
19,667
N/A
$1,067,641.78
Riviere-Verte
724
N/A
$39,303.03
Rogersville
1,166
$29,600.00
$63,297.42
$92,897.42
Rothesay
11,659
$184,754.28
$632,919.89
$817,674.17
Sackville
5,331
$21,739.25
$289,398.40
$311,137.65
Saint Andrews
1,786
$55,019.00
$96,954.71
$151,973.71
Saint John
67,575
$400,000.00
$3,376,725.00
$3,668,373.08
$7,445,098.08
Saint -Andre
1,901
N/A
$103,197.59
$103,197.59
Saint -Antoine
1,733
$18,371.92
$94,077.55
$112,449.47
Sainte -Anne -de -Madawaska
957
N/A
$51,951.65
$51,951.65
Sainte -Marie -Saint -Raphael
879
$11,383.03
$47,717.35
$59,300.38
Saint -Isidore
764
$990.07
$41,474.47
$42,464.54
Saint-Leolin
647
N/A
$35,123.01
$35,123.01
Saint -Leonard
1,300
$34,465.13
$70,571.74
$105,036.87
Saint-Louis de Kent
856
$20,300.00
$46,468.77
$66,768.77
Saint -Quentin
2,194
N/A
$119,103.37
$119,103.37
Salisbury
2,284
$25,296.76
$123,989.11
$149,285.87
Shediac
6,664
$150,500.00
$361,761.57
$512,261.57
Shippagan
2,580
$61,113.67
$140,057.75
$201,171.42
St. George
1,517
N/A
$82,351.79
$82,351.79
St. Martins
276
$10,837.45
$14,982.92
$25,820.37
St. Stephen
4,415
$81,819.51
$239,672.47
$321,491.98
Stanley
412
$4,300.57
$22,365.81
$26,666.38
Sussex
4,282
$49,781.00
$232,452.44
$282,233.44
Sussex Corner
1,461
N/A
$79,311.77
$79,311.77
Tide Head
938
N/A
$50,920.22
$50,920.22
Tracadie
16,114
$139,417.00 $874,763.80 $1,014,180.80
N/A $33,005.86 $33,005.86
N/A $120,406.241 $120,406.24
$320,860.00 $283,806.95 $604,666.95
Tracy
608
Upper Miramichi 2,218
Woodstock 5,228
Grand Total 516,490 $1,930,000.00 $11,162,849.59 $28,038,150.41 $41,131,000.00
N/A means that the local government did not submit a claim under this phase.
January 26, 2021
Department of Environment and Local Government 17
e"'Ah IT JIDI'li I
FINANCE COMMITTEE REPORT
M&C No.
Click here to enter text.
Report Date
February 12, 2021
Meeting Date
February 18, 2021
Service Area
Finance and
Administrative Services
Chairman David Merrithew and Member of the Finance Committee
SUBJECT. Assessment Gap Adjustment (P-Gap)
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Common Council
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Kevin Fudge
Kevin Fudge
I John Collin
RECOMMENDATION
It is recommended that the Finance Committee allocates $1,000,000 to the Tax
Rate Reduction Reserve and that this amount be used to reduce the City of Saint
John tax rate in the year 2022 by 1.5 cents to $1.77 as part of the 2022 General
Operating Budget.
EXECUTIVE SUMMARY
The City of Saint John is committed to Fiscal Responsibility, reinforced bythe Long -
Term Financial Plan. Commitment to best practice financial policies, cost
reduction and cost control, along with aggressive debt reduction and reserve
funding has put the City in position to recommend a reduction in the property tax
rate for 2022 by 1.5 cents to $1.77 per $100 of assessed value. This is in line with
the targets set forth in the Long Term Financial Plan.
PREVIOUS RESOLUTION
(09
REPORT
Assessment Gap Adjustment
The Province of New Brunswick recently announced the elimination of the
property assessment gap (P-Gap) that was established in 2013 for which 102,000
homeowners were not paying property taxes on the true market value of their
iF:3
-2-
properties. The exemptions were introduced for the 2013 taxation year as away
to gradually return property values to a market -value based system after a three
per cent cap was put on owner -occupied residential properties due to increasing
property values for the 2011 and 2012 taxation years.
Amendments to the Assessment Act aimed at making the property tax system
fairer and providing local governments with the ability to raise additional revenue
were approved by the legislature. The amendment will eliminate nearly all
permanent assessment gap exemptions by 2025. The elimination of the P-gap,
once fully implemented, will result in about $8.3 million in additional funding to
local governments.
Given the fact that Local Governments received tax assessments in November
2020 for the year 2021, the resulting additional Assessment Gap Adjustment was
not included in the tax base. The additional assessment was however used for
homeowner assessments in 2021, which created additional property tax revenue
for the Province. As a result, the Province is redistributing the additional an
amount equal to the additional property tax revenue to local governments in July
2021 in the form of a grant.
The amount for each local government is equal to the net of the additional
property taxes generated in 2021, based on the 2021 tax rates, and the impact the
change had on the 2021 Community Funding and Equalization payment
The individual grant amount for each local government can be found in Appendix
A. The adjustment for Saint John was the largest in the Province, with tax base
adjustment of $65,490,100. The represents approximately 18% of the total
Provincial adjustments ($40.5M (262%) higher than Moncton and $26.7M (169%)
higher than Fredericton).
The tax base adjustment of $65,490,100 for Saint John generates additional
reoccurring revenue for the City of $1,082,151 based on increased property taxes
of $1,168,998 but offset by a negative adjustment to the Unconditional Grant of
($86,847).
Lonia Term Financial Plan
The Long -Term Financial Plan established 10-year base and stretch goals for the
City of Saint John. The primary objective of the plan was to increase the City's
flexibility, reduce the City's vulnerability and make the City financially sustainable.
This would be accomplished by adopting best practice policies and setting 10 year
financial targets to aggressively reduce debt, address infrastructure deficits,
increase City reserves, control operating costs, focus on revenue growth and to
return financial benefits to the community by way of tax rate reduction. The plan
also requires constant review and financial health monitoring, including tracking
of a financial health scorecard that includes key performance indicators.
-3-
The Long -Term Financial Plan established a stretch goal for a tax rate of 1.775 in
2022. Based on the City's tax base growth, its aggressive focus on cost reduction
and cost control, and the pace at which the City has built reserves and reduced
debt, it is recommended that the City prepare an operating budget that includes
a 1.5 cent tax rate reduction for the year 2022.
Updated Wage Escalation Policy Rate
With the P-Gap adjustment of approximately $65.5 million in tax base assessment,
the updated tax base adjustment for 2021 moves from 0.12% to 1.05%.
Furthermore, the updated Wage Escalation Policy Rate for 2021 will be modified
from 1.27% (average of 1.83%, 1.86%, and .12%) to 1.58% (average of 1.83%,
1.86% and 1.05%).
STRATEGIC ALIGNMENT
The recommendations in the report is supported by Council's strategic priority to
be fiscally responsible.
SERVICEAND FINANCIAL OUTCOMES
The recommendations in the report is aligned with Common Council's Long Term
Financial Plan.
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
Recommendation has been reviewed with the City Manager.
ATTACHMENTS
Appendix A - P-Gap Adjustment
Appendix B — 2021 Tax Bases and Equalization
Appendix A - Grant Resulting From the
NewANauveau
iwisWi 1
C A N A D A
Elimination of the P-Gap
Annexe A - Subvention resultant de
I'elimination de I'Ecart P
Local Government
-----------------------------------------
Gouvernement local
Additional2021
Property
Assessment
----------------------
Evaluation
fonciere 2021
additionnelle
Additional
Property Taxes
Revenue
------------------------
Revenu
additionnel de
taxes foncieres
Impact onCFEG
----------------
Impact sur la
SFPC
P-Gap Grant
--------------------
Subvention
Ecart P
ALMA
AROOSTOOK
ATHOLVILLE
BALMORAL
33,600
$529
$250
$0
$529
20,200
$3,945
$0
$4,195
$39,036
2,930,400
$39,036
965,600
$13,896
($3,003)
$10,893
BAS-CARAQUET
914,600
$13,257
($1,545)
$11,712
BATH
13,800
$201
$4,024
$4,225
BATH URST
10,108,200
$179,421
$15,297
$194,718
BEAUBASSIN-EST
8,138,800
$30,218
$0
$30,218
BELLEDUNE
303,100
$3,046
$0
$3,046
BERESFORD
3,709,700
$57,845
($1,866)
$55,979
BERTRAND
437,200
$6,374
$4,416
$10,790
BLACK'S HARBOUR
71,500
$1,143
$11,665
$12,808
BLACKVILLE
40,400
$577
$8,414
$8,991
BOUCTOUCHE
1,627,400
$21,970
($14,344)
$7,626
CAMBRIDGE NARROWS
986,600
$10,530
$0
$10,530
CAMPBELLTON
2,182,900
$38,775
$44,879
$83,654
CAMPOBELLO
2,100
$3
$0
$3
CANTERBURY
75,000
$1,091
$3,144
$4,235
CAP -PELF
489,300
$6,630
$696
$7,326
CARAQUET
8,131,000
$122,103
($28,012)
$94,091
CENTREVILLE
208,500
$2,961
($367)
$2,594
CHARLO
1,404,800
$20,659
($8,172)
$12,487
CHIPMAN
451,300
$6,318
$7,563
$13,881
COCAGNE
948,400
$1,478
$0
$1,478
DALHOUSIE
1,209,500
$21,210
$43,275
$64,485
DIEPPE
15,402,700
$250,987
$0
$250,987
DOAKTOWN
40,800
$627
$8,204
$8,831
DORCHESTER
246,600
$3,920
$1,380
$5,300
DRUMMOND
518,500
$6,737
$0
$6,737
EDMUNDSTON
16,610,800
$271,587
$11,418
$283,005
EEL RIVER CROSSING
875,600
$11,442
$0
$11,442
FLORENCEVILLE BRISTOL
115,200
$1,486
$0
$1,486
FREDERICTON
38,761,100
$551,544
$0
$551,544
FREDERICTON JUNCTION
167,500
$2,243
$849
$3,092
GAGETOWN
98,100
$1,426
$0
$1,426
2021/02/10 21 1/3
Appendix A - Grant Resulting From the
NewANauveau
iwisWi 1
C A N A D A
Elimination of the P-Gap
Annexe A - Subvention resultant de
I'elimination de I'Ecart P
Local Government
-----------------------------------------
Gouvernement local
Additional2021
Property
Assessment
----------------------
Evaluation
fonciere 2021
additionnelle
Additional
Property Taxes
Revenue
------------------------
Revenu
additionnel de
taxes foncieres
Impact onCFEG
----------------
Impact sur la
SFPC
P-Gap Grant
--------------------
Subvention
Ecart P
GRAND BAY-WESTF I E LD
8,793,300
$120,468
($48,024)
$13,564
$72,444
$14,086
GRAND MANAN
41,600
$522
GRANDE ANSE
623,600
$9,204
$10,609
$19,813
GRAN D-SAULTS/GRAN D FALLS
568,400
$8,578
$19,222
$27,800
HAMPTON
6,699,200
$86,889
($55,661)
$31,228
HANWELL
3,878,400
$15,865
$0
$15,865
HARTLAND
50,400
$761
$236
$997
HARVEY
147,900
$1,941
$713
$2,654
HAUT-MADAWASKA
1,150,200
$9,646
$0
$9,646
HILLSBOROUGH
791,900
$10,659
$3,536
$14,195
KEDGWICK
203,300
$2,783
$11,267
$14,050
LAC BAKER
211,800
$2,378
$0
$2,378
LAMEQUE
2,261,300
$35,050
($12,081)
$22,969
LE GOULET
646,900
$10,258
$3,129
$13,387
MAISONNETTE
493,900
$7,453
($1,812)
$5,641
MCADAM
38,000
$602
$20,913
$21,515
MEDUCTIC
66,400
$882
$370
$1,252
MEMRAMCOOK
5,658,100
$78,715
($3,154)
$75,561
MILLVILLE
91,900
$1,335
$2,465
$3,800
MINTO
82,000
$1,087
$35,229
$36,316
MIRAMICHI
8,744,800
$152,160
$129,764
$281,924
MONCTON
24,998,200
$412,395
($257,278)
$155,117
NACKAWIC
1,031,500
$14,816
($8,044)
$6,772
NEGUAC
750,400
$10,503
$4,342
$14,845
NEW MARYLAND
5,699,200
$74,238
$0
$74,238
NIGADOO
1,246,800
$17,299
($7,833)
$9,466
NORTON
2,326,700
$27,143
($11,247)
$15,896
OROMOCTO
6,585,400
$93,190
$0
$93,190
PAQUETVILLE
615,200
$8,465
$0
$8,465
PERTH-ANDOVER
123,300
$1,517
$10,577
$12,094
PETITCODIAC
838,200
$10,808
$5,700
$16,508
PETIT-ROCHER
214,300
$3,171
$15,223
$18,394
LASTER ROCK
231,400
$4,143
$10,669
$14,812
OINTE-VERTE
IP
724,500
$11,520
($1,097)
$10,423
ORT ELGIN
315,200
$4,664
($1,108)
$3,556
2021/02/10 22 2/3
Appendix A - Grant Resulting From the
NewANauveau
iwisWi 1
C A N A D A
Elimination of the P-Gap
Annexe A - Subvention resultant de
I'elimination de I'Ecart P
Local Government
-----------------------------------------
Gouvernement local
Additional2021
Property
Assessment
----------------------
Evaluation
fonciere 2021
additionnelle
Additional
Property Taxes
Revenue
------------------------
Revenu
additionnel de
taxes foncieres
Impact onCFEG
----------------
Impact sur la
SFPC
P-Gap Grant
--------------------
Subvention
Ecart P
QUISPAMSIS
REXTON
RICHIBUCTO
17,930,400
$240,769
$10,758
$0
$240,769
$10,758
$4,943
777,900
$0
($752)
392,100
37,300
$5,695
$542
RIVE RSI DE-ALBERT
RIVERVIEW
$484
$1,026
7,072,600
$112,638
$23,434
$136,072
RIVIERE-VERTE
303,000
$4,175
$1,615
$5,790
ROGERSVILLE
210,000
$3,202
$15,302
$18,504
ROTHESAY
17,570,500
$217,874
$0
$217,874
SACKVILLE
3,178,200
$49,580
$0
$49,580
SAINT ANDREWS
1,104,700
$13,919
$0
$13,919
SAINTJOHN
65,490,100
$1,168,998
($86,847)
$1,082,151
SAINT-ANDRE
361,600
$3,487
$0
$3,487
SAINT-ANTOINE
1,284,600
$17,126
$2,304
$19,430
SAI NTE-AN N E-DE-MADAWASKA
486,800
$7,164
$3,518
$10,682
SAI NTE-MARI E-SAI NT-RAPHAE L
1,166,700
$17,967
($2,070)
$15,897
SAINT-ISIDORE
1,446,600
$21,609
($11,333)
$10,276
SAINT-LEOLIN
17,000
$263
$8,588
$8,851
SAINT-LEONARD
455,600
$6,844
$9,462
$16,306
SAINT-LOUIS-DE-KENT
312,300
$4,671
$2,321
$6,992
SAINT-QUENTIN
1,095,400
$15,883
$8,040
$23,923
SALISBURY
2,271,900
$23,723
($9,959)
$13,764
SHEDIAC
2,561,600
$38,312
($4,321)
$33,991
SHIPPAGAN
4,735,000
$74,003
($22,176)
$51,827
ST MARTINS
139,400
$1,738
$0
$1,738
ST. GEORGE
601,300
$8,478
$739
$9,217
ST. STEPHEN
1,154,200
$18,236
$49,977
$68,213
STAN LEY
25,100
$369
$66
$435
SUSSEX
4,660,100
$60,064
($16,723)
$43,341
USSEX CORNER
2,824,900
$34,464
($2,574)
$31,890
IDE HEAD
IT
901,700
$13,573
($5,887)
$7,686
RACADIE
18,203,000
$216,938
$0
$216,938
TRACY
189,900
$2,260
$4,159
$6,419
UPPER MIRAMICHI
921,600
$3,865
$9,152
$8,202
$12,067
WOODSTOCK
631,500
$22,372
$31,524
TOTAL
365,699,000
$5,380,967
($10)
$5,380,957
2021/02/10 23 3/3
BMus prick
2021 Tax Bases and Community Funding and Equalization Grant
Assiettes fiscales et Subvention de financement
" u et de perequation communautaires 2021
2020-2021
Core Funding
Equalization
Local Government
2020 Tax Base
2021 Tax Base
Growth
Component
Component
Total Grant
(Loss)
Assiette fiscale
Assiette fiscale
Croissance
ComposanteComposante
Subvention
Gouvernement local
2020
2021
(Perte)
financement de
perequation
totale
2020-2021
base
ALMA
30,008,150
30,394,800
386,650
5,015
0
5,015
AROOSTOOK
10,169,550
10,165,900
(3,650)
337
98,702
99,039
ATHOLVILLE
235,296,700
234,056,200
(1,240,500)
N/A
N/A
290,668
BALMORAL
102,229,150
104,134,800
1,905,650
8,794
94,956
103,750
BAS-CARAQUET
73,994,600
75,047,050
1,052,450
14,305
142,662
156,967
BATH
22,047,600
22,257,100
209,500
2,647
92,856
95,503
BATHURST
1,079,066,793
1,089,068,040
10,001,247
298,723
3,305,126
3,603,849
BEAUBASSIN -EST
655,293,050
669,323,800
14,030,750
59,106
0
59,106
BELLEDUNE
388,591,000
344,360,650
(44,230,350)
345,829
0
345,829
BERESFORD
288,508,350
290,789,000
2,280,650
47,594
821,042
868,636
BERTRAND
62,026,950
63,085,100
1,058,150
2,820
183,512
186,332
BLACK'S HARBOUR
58,710,000
52,726,400
(5,983,600)
25,520
282,950
308,470
BLACKVILLE
49,918,450
49,973,300
54,850
5,230
194,731
199,961
BOUCTOUCHE
222,999,000
221,974,850
(1,024,150)
56,428
19,890
76,318
CAMBRIDGE-NARROWS
96,433,550
96,961,450
527,900
747
0
747
CAMPBELLTON
601,598,450
610,097,250
8,498,800
85,677
1,760,614
1,846,291
CAMPOBELLO
98,329,000
98,232,350
(96,650)
1,974
0
1,974
CANTERBURY
13,790,150
13,779,700
(10,450)
496
89,943
90,439
CAP PELE
207,962,950
216,043,550
8,080,600
44,559
112,192
156,751
CARAQUET
393,537,650
394,820,700
1,283,050
86,467
918,875
1,005,342
CENTREVILLE
37,196,300
37,641,950
445,650
14,167
19,781
33,948
CHARLO
86,896,150
88,562,650
1,666,500
7,118
83,833
90,951
CHIPMAN
68,803,450
70,509,200
1,705,750
23,496
284,897
308,393
COCAGNE
216,512,350
220,230,650
3,718,300
N/A
N/A
8,986
DALHOUSIE
229,194,000
228,847,250
(346,750)
35,594
1,334,484
1,370,078
DIEPPE
3,272,404,203
3,296,950,850
24,546,647
1,175,639
0
1,175,639
DOAKTOWN
57,388,500
58,138,750
750,250
20,491
185,566
206,057
DORCHESTER
59,559,000
59,242,350
(316,650)
35,336
62,958
98,294
DRUMMOND
54,900,750
54,979,600
78,850
4,899
0
4,899
EDMUNDSTON
1,450,782,700
1,462,643,600
11,860,900
357,189
5,084,353
5,441,542
EEL RIVER CROSSING
84,354,600
85,401,500
1,046,900
N/A
N/A
394,022
FLORENCEVILLE-BRISTOL
223,537,300
225,990,650
2,453,350
126,763
0
126,763
FREDERICTON
7,601,756,637
7,767,217,647
165,461,010
2,026,188
0
2,026,188
FREDERICTON JUNCTION
42,145,750
44,325,950
2,180,200
1,860
54,898
56,758
GAGETOWN
62,584,800
62,863,500
278,700
2,345
0
2,345
GRAND BAY-WESTFIELD
382,520,350
388,995,100
6,474,750
13,942
587,318
601,260
GRAND FALLS
554,786,400
558,715,876
3,929,476
192,877
619,556
812,433
GRAND MANAN
207,806,800
210,116,150
2,309,350
32,025
240,175
272,200
GRANDE ANSE
37,456,950
38,098,150
641,200
5,867
404,290
410,157
HAMPTON
369,950,800
376,629,950
6,679,150
37,560
165,555
203,115
HANWELL
531,500,000
546,830,000
15,330,000
N/A
N/A
43,376
HARTLAND
85,446,400
86,390,950
944,550
31,612
15,422
47,034
HARVEY
20,910,400
21,139,900
229,500
2,366
38,031
40,397
HAUT-MADAWASKA
284,419,150
286,550,050
2,130,900
N/A
N/A
184,959
HILLSBOROUGH
86,547,250
86,852,050
304,800
4,392
243,075
247,467
KEDGWICK
120,446,000
120,673,050
227,050
21,844
250,310
272,154
LAC BAKER
64,153,200
65,610,550
1,457,350
1,016
0
1,016
LAMEQUE
98,664,100
100,265,700
1,601,600
25,979
140,412
166,391
LE GOULET
27,168,800
27,157,650
(11,150)
827
224,127
224,954
MAISONNETTE
26,775,550
27,546,950
771,400
2,609
60,198
62,807
MCADAM
50,766,100
49,779,750
(986,350)
10,249
509,658
519,907
MEDUCTIC
14,639,650
14,643,750
4,100
6,459
17,455
23,914
MEMRAMCOOK
324,948,900
332,270,150
7,321,250
20,768
1,036,732
1,057,500
MILLVILLE
9,920,400
9,806,100
(114,300)
187
80,435
80,622
MINTO
105,854,850
105,167,150
(687,700)
16,491
904,357
920,848
MIRAMICHI
1,541,422,300
1,548,308,600
6,886,300
428,874
5,795,825
6,224,699
MONCTON
8,712,175,550
8,862,057,654
149,882,104
3,271,500
317,992
3,589,492
NACKAWIC
93,299,500
89,428,500
(3,871,000)
34,871
11,159
46,030
NEGUAC
129,930,000
131,422,600
1,492,600
25,148
254,966
280,114
NEW MARYLAND
353,014,900
365,674,650
12,659,750
6,604
0
6,604
24 1 / 2
2021 Tax Bases and Community Funding and Equalization Grant
BMth prick
C A N A D A
Assiettes fiscales et Subvention de financement
et de perequation communautaires 2021
2020-2021
Core Funding
Equalization
Local Government
2020 Tax Base
2021 Tax Base
Growth
Component
Component
Total Grant
(Loss)
Assiette fiscale
Assiette fiscale
Croissance
ComposanteComposante
Subvention
Gouvernement local
2020
2021
(Perte)
financement de
perequation
totale
2020-2021
base
NIGADOO
55,394,000
56,815,100
1,421,100
6,784
96,605
103,38;
NORTON
78,301,050
80,920,850
2,619,800
4,200
205,177
209,377
OROMOCTO
1,221,435,050
1,241,046,691
19,611,641
576,000
0
576,000
PAQUETVILLE
53,404,550
53,840,450
435,900
9,076
0
9,076
PERTH-ANDOVER
120,002,850
122,125,300
2,122,450
26,358
230,947
257,305
PETITCODIAC
92,473,300
93,054,500
581,200
14,850
307,586
322,436
PETIT-ROCHER
109,897,700
112,030,900
2,133,200
12,098
433,686
445,784
PLASTER ROCK
61,429,500
60,559,150
(870,350)
16,752
294,280
311,032
POINTE-VERTE
44,085,600
45,776,400
1,690,800
1,014
143,213
144,227
PORT ELGIN
25,126,600
24,787,700
(338,900)
5,771
35,395
41,166
QUISPAMSIS
1,800,765,800
1,850,878,750
50,112,950
115,092
0
115,092
REXTON
84,920,500
87,442,050
2,521,550
8,604
0
8,604
RICHIBUCTO
112,602,550
112,609,275
6,725
49,654
53,848
103,502
RIVERSIDE-ALBERT
22,566,800
22,796,000
229,200
893
19,378
20,271
RIVERVIEW
1,561,936,900
1,606,161,200
44,224,300
177,623
2,343,570
2,521,193
RIVIERE-VERTE
40,485,300
40,782,150
296,850
1,829
90,311
92,140
ROGERSVILLE
57,034,550
57,504,400
469,850
7,766
406,763
414,529
ROTHESAY
1,330,037,450
1,371,153,150
41,115,700
131,193
0
131,193
SACKVILLE
657,431,000
662,069,250
4,638,250
81,771
0
81,771
SAINT ANDREWS
328,967,400
332,488,550
3,521,150
62,406
0
62,406
SAINT JOHN
7,050,026,572
7,058,298,819
8,272,247
2,619,998
15,609,404
18,229,402
SAINT LEONARD
80,009,200
79,586,518
(422,682)
16,400
309,645
326,045
SAINT-ANDRE
188,978,350
194,530,500
5,552,150
63,387
0
63,387
SAINT-ANTOINE
113,371,600
114,257,850
886,250
12,615
302,847
315,462
SAINTE-ANNE-DE-MADAWASKA
44,604,600
44,633,500
28,900
2,786
183,164
185,950
SAINTE-MARIE-SAINT-RAPHAEL
34,006,150
34,698,950
692,800
3,250
217,387
220,637
SAINT-ISIDORE
51,280,050
50,382,350
(897,700)
6,473
34,574
41,047
SAINT-LEOLIN
20,959,800
21,163,600
203,800
146
209,469
209,615
SAINT-LOUIS-DE-KENT
61,104,700
61,091,300
(13,400)
8,478
101,664
110,142
SAINT-QUENTIN
136,251,700
137,003,200
751,500
21,133
396,892
418,025
SALISBURY
181,064,150
184,039,050
2,974,900
36,972
159,722
196,694
SHEDIAC
709,243,100
723,686,166
14,443,066
157,286
408,924
566,210
SHIPPAGAN
242,721,900
243,796,650
1,074,750
46,838
398,551
445,389
ST. GEORGE
139,243,600
141,389,744
2,146,144
41,681
82,920
124,601
ST. MARTINS
22,316,000
22,178,950
(137,050)
1,975
0
1,975
ST. STEPHEN
341,926,900
349,609,600
7,682,700
110,556
1,356,431
1,466,987
STANLEY
30,161,150
30,078,200
(82,950)
3,556
6,776
10,332
SUSSEX
420,413,200
418,199,298
(2,213,902)
151,773
463,606
615,379
SUSSEX CORNER
102,652,500
103,221,650
569,150
14,570
24,940
39,510
TIDE HEAD
61,360,950
63,006,750
1,645,800
1,239
31,963
33,202
TRACADIE
1,069,537,800
1,085,805,099
16,267,299
N/A
N/A
883,414
TRACY
25,877,750
26,173,400
295,650
972
143,232
144,204
UPPER MIRAMICHI
116,617,500
116,198,400
(419,100)
4,516
270,922
275,438
WOODSTOCK
516,065,950
517,352,312
1,286,362
166 398
713,765
880,163
TOTAL 5,5051 52,756,192,739 665,047,234 r 13,920,1521 53,233,4261 68,959,003
25 2/2
February 18, 2021
Saint John Police Board of Commissioners
One Peel Plaza
Saint John NB E2L OE1
Attention: Mr. Ed Keyes, Chair
Dear Mr. Keyes:
Re: 2022 Budget
In the year 2020, the City of Saint John undertook a significant restructuring effort to put the City on a
sustainable path by implementing a long-term financial plan and a sustainability plan. Together, with full
support of the Commission, we have been successful in achieving a historic reset through an
organizational restructuring to eliminate a $10 million -dollar structural deficit. It is imperative the City
never again falls back to having structural deficits. To ensure success on achieving sustainability,
compliance with the City's financial policies, including the wage escalation policy, is critical.
As we embark on preparing budgets for 2022, it is important that the Commission be advised on how the
City will determine your budget envelope, so that there is ample time to make operational adjustments.
The measures being imposed are part of the City's overall sustainability plan and apply to all Departments
and to the Agencies, Boards and Commissions funded by the City. The 2022 Budget funding envelope for
the Police Commission will be calculated as follows:
1. Wage and benefit budgets will be increased by the Council approved wage escalation rate
pursuant to the wage escalation policy.
2. Goods and services budget will be frozen at the approved 2021 budget levels. There will be no
increases for inflation or additional services.
3. The City will reduce your budget for charges associated with shared services (financial, human
resources, communications, and IT support provided by the City).
The City will not know the approved wage escalation rate until such time the Province releases the Saint
John assessment base later this year. The shared services cost will be modest and based on time spent
providing services to the Commission. However, for illustrative purposes, assuming the wage escalation
rate is 1.5%, and based on a shared service charge of $100,000, the approved budget envelope for the
Police Commission in 2022 would be calculated as presented below:
nV241 - - --- -
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E21L 41_1 I www.saintjohn.ca C.P. 1971 Saint John, N.-B. Canada E2L 41_1
--�-� 26
I 1 2021 Approved 1 2022 Projected i % Increase
Wages & Benefits
$ 21,458,206
$ 21,780,079
1.50°%
Good & Services
$ 2,658,774 $ 2,658,774
I - -$ 100,000
3,169,997 `-$ 3,169,997
0961
Shared Service Charge
Less Revenue_-$
City Operating Subsidy
$ 20,946,983 $ 21,168,856
The work of the Commission in supporting and promoting the City's sustainability efforts has been critical
to our success. We appreciate the Commission's leadership to ensure both the City and the Police
Commission continues our current path of sustainability.
If you have any further questions, please do not hesitate to reach out to my office for further discussion.
Sincerely,
"' � h c'ts�JG G �-�•+m.rs�J � �� G C O� � �C�'7
Q F1 ep?
(�hn Collin
City Manager
c.c.: Chief Stephan Drolet
2
27
February 18, 2021
Saint John Transit Commission
55 McDonald Street
Saint John NB E2.1 OC7
Attention: Ms. Patricia Ellsworth, Chair
Dear Ms. Ellsworth:
Re: 2022 Budget
In the year 2020, the City of Saint John undertook a significant restructuring effort to put the City on a
sustainable path by implementing a long-term financial plan and a sustainability plan. Together, with full
support of the Commission, we have been successful in achieving a historic reset through an
organizational restructuring to eliminate a $10 million -dollar structural deficit. It is imperative the City
never again falls back to having structural deficits. To ensure success on achieving sustainability,
compliance with the City's financial policies, including the wage escalation policy, is critical.
As we embark on preparing budgets for 2022, it is important that the Commission be advised on how the
City will determine your budget envelope, so that there is ample time to make operational adjustments.
The measures being imposed are part of the City's overall sustainability plan and apply to all Departments
and to the Agencies, Boards and Commissions funded by the City. The 2022 Budget funding envelope for
the Transit Commission will be calculated as follows:
1. Wage and benefit budgets will be increased by the Council approved wage escalation rate
pursuant to the wage escalation policy.
2. Goods and services budget will be frozen at the approved 2021 budget levels. There will be no
increases for inflation or additional services.
3. The City will reduce your budget for charges associated with shared services (financial, human
resources, communications, and IT support provided by the City).
The City will not know the approved wage escalation rate until such time the Province releases the Saint
John assessment base later this year. The shared services cost will be modest and based on time spent
providing services to the Commission. However, for illustrative purposes, assuming the wage escalation
SAINT JOHN P.O. Box 1971 Saint John, NB Canada E2L 4L1 , www.saintjohn.ca C.P. 1971 Saint John, N.-B. Canada E2L 4L1
�. � 28
rate is 1.5%, and based on a shared service charge of $50,000, the approved budget envelope for the
Transit Commission in 2022 would be calculated as presented below:
F _
2021 Approved
I 2022 Projected
% Increase
Wages & Benefits
Good &_Services -_—�
$
5,556,010
$
5,639,350
1.50%
$
-$
i $
2,658,774
-
3,169,997
5,044,787
$
-$
-$
$
2,658,774 0%
50,000
3,169,997
5,078,127
Shared Service Charge
Less Revenue
City Operating Subsidy
The work of the Commission in supporting and promoting the City's sustainability efforts has been critical
to our success. We appreciate the Commission's leadership to ensure both the City and the Transit
Commission continues our current path of sustainability.
If you have any further questions, please do not hesita
te to reach out to my office for further discussion.
Sincerely, 1� A�" l �'r!CI h %7�'! �G +GO�Yj,1l7tn W�'y7 ,
John Collin
City Manager
c.c.: Mr. Marc Dionne
Wee
(P,"Ah
IT JIJ-1I I
FINANCE COMMITTEE REPORT
Report Date February 16, 2021
Meeting Date February 18, 2021
Chairman Councillor Merrithew and Members of Finance Committee
SUBJECT. Utility and General Fund — Revised 2021 Capital Programs
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Finance Committee.
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Michael Baker
J. Brent McGovern
I John Collin
RECOMMENDATION
It is recommended that members of the Finance Committee endorse the following
revised 2021 Capital Budgets as follows:
• The revised 2021 Water and Sewerage Utility Fund Capital Budget in the
amount of $12,086,000 (gross) with contributions from other sources of
$5,840,000 yielding a net capital budget in the amount of $6,246,000 to
be funded by pay as you go (net) as set in Appendix A.
• The revised 2021 General Fund Capital Budget in the amount of
$44,960,683 (gross) with contributions from other sources of
$29, 093,083, yielding a net Capital budget in the amount of $15,867,600
to be funded by debt issue (net) as set in Appendix B.
It is further recommended that the revised 2021 General Fund Capital Budget
and the 2021 Water and Sewerage Utility Fund Capital Budget be presented to
Council at its next meeting for consideration and approval.
EXECUTIVE SUMMARY
The approved 2020 and 2021 Utility Fund and General Fund Capital budgets
included projects that the City was seeking funding support through the Bilateral
Funding Program. The City received notification from the Province on March 2,
2020 that the City's original submission would not be receiving infrastructure
renewal funding under the Bilateral funding program. However, the City reapplied
for Bilateral Funding in the summer of 2020. The revised funding submission was
very similar to the City's original submission however the funding timelines were
091
-2-
adjusted to be between 2021 and 2026. Currently, the City has not received formal
approval on the requested Bilateral funding but many of the projects within the
capital programs are predicated on the City receiving the funding as per the
applications submitted.
The purpose of this report is to revise the 2021 Utility Fund and General Fund
Capital budgets as funding was reallocated due to the City's revised Bilateral
Funding program submission as well as funding for one of the City's catalytic
projects — Fundy Quay.
PREVIOUS RESOLUTION
M&C 2019-203 — 2020 and 2021 General Fund Capital Budget
M&C 2019-204 — 2020 and 2021 Utility Fund Capital Budget
M&C TBD (December 7, 2020) — 2021 Utility Fund Operating Budget
STRATEGIC ALIGNMENT
The proposed adjustments to the 2021 Utility and General Fund Capital Budgets
are aligned with Council's priorities, Debt Management Policy, Financial Principles,
Capital Budget Policy, Asset Management Plan, Central Peninsula Neighborhood
Plan, PlaySJ, MoveSJ, PlanSJ with a focus on growth and advancing Saint John's
catalytic projects.
REPORT
The 2020 and 2021 Utility Fund and General Fund Capital budgets included
projects that the City was seeking funding support through the Bilateral Funding
program. The City received notification from the Province on March 2, 2020 that
the City's original submission would not be receiving infrastructure renewal
funding under the Bilateral funding program. However, the City reapplied for
Bilateral Funding in the summer of 2020. The revised funding submission is very
similar to the City's original submission; however, the funding timelines were
adjusted to be between 2021 and 2026. At present, the City has not received
formal approval on the requested Bilateral funding.
Due to the City not receiving Bilateral funding in 2020 and other priority projects
coming to light in 2020 and early 2021 the overall programs need to be revised.
The 2021 budgets are focused on leveraging as much additional funding as the
City can secure to ensure as many priority projects as possible can be completed.
A lot of infrastructure within projects included in the 2021 capital programs are
long past their useful life and have a high risk of failure. There are several projects
that are asset renewals that are being done to replace or extend the life of the
asset but also to have a positive impact on growth.
31
-3-
SERVICEAND FINANCIAL OUTCOMES
The revised Utility and General Fund programs are provided in Appendix A & B
attached. The revised programs are color coded to provide clarity to which
protects where previously approved in the 2021 Utility Fund and General Fund
programs and which protects are new. The projects shaded in the peach cell
colour were previously approved in the 2021 capital program approval and the
blue shaded cells are part of the new projects proposed under the revised 2021
Utility Fund and General Fund Capital Budgets. Many of the 2021 projects were
previously approved in the original 2020 Utility Fund and General Fund Capital
budgets however they did not move forward due to either the City not being
successful with its original submission for Bilateral Funding or because of the
COVID-19 restrictions.
The details below highlight some of the main changes made to the revised
programs:
Summary of Overall Changes for the 2021 Utility Fund Capital Budget
Previously Approved
2021 W&S Utility Fund Capital Program Summary
Category
Other Share ($)
Utility Share ($)
Total ($)
Industrial Water
$
1,020,000.00
$
1,700,000.00
$ 2,720,000.00
Renewal - West
Infrastructure
$
2,347,450.00
$
2,422,550.00
$ 4,770,000.00
Renewal - Sanitary
Infrastructure
$
2,054,450.00
$
1,040,550.00
$ 3,095,000.00
Renewal -Water
Total ($)
1 $
5,421,900.00
$
5,163,100.00
$ 10,585,000.00
Revised 2021 W&S Utility Fund Capital Program Summary
Category
Other Share ($)
Utility Share
Total ($)
Industrial Water
$
695,000.00
$
1,395,000.00
$ 2,090,000.00
Renewal - West
Industrial Water
$
-
$
50,000.00
$ 50,000.00
Renewal - East
Infrastructure
$
2,510,000.00
$
3,391,000.00
$ 5,901,000.00
Renewal - Sanitary
Infrastructure
$
2,635,000.00
$
1,410,000.00
$ 4,045,000.00
Renewal -Water
Total ($)
$
5,840,000.00
$
6,246,000.00
$ 12,086,000.00
0
-4-
Revised 2021 Utility Fund Capital budget
• 27 new projects were added to the revised 2021 Utility Fund program (See
the blue highlighted cells in document in Appendix A.)
• 8 projects that were listed in original approved 2021 Utility Fund program
remain on the revised program however in some cases funding allocations
have changed (i.e., funded under Gas Tax rather than Utility Share) (See
the peach highlighted cells in document in Appendix A).
• In the Infrastructure Renewal — Sanitary and Water sections a total of 22
projects have funding from Other Shares which equates to 63% percent of
the projects within those sections.
• The revised Industrial Utility Share is $1,445,000. The Industrial allotment
approved in the original 2021 Utility Fund program was $1,700,000. This
change is due to good pricing received on the project.
• The revised Sanitary and Water Infrastructure Renewal Utility Share is
$4,801,000. As indicated in the December 7, 2020 approved 2021 Utility
Fund Operating Budget $4,801,000 was allocated to fund Capital from the
Operating Budget.
• The total budget envelope including the Utility and Other shares is
$12,086,000.
• From the $6,246,000 of ratepayer dollars approximately $5,840,000 of the
leveraged funding is being sought.
Summary of Overall Changes for the 2021 General Fund Capital Budget
Previously Approved
2021 General Fund Capital Program Summary
Category
Other Share ($)
City Share ($)
Total ($)
Seawall
Refurbishment
$
3,815,000.00
$
1,635,000.00
$
5,450,000.00
Corporate
Performance
$
835,000.00
$
1,500,000.00
$
2,335,000.00
Finance and
Administration
$
2,065,000.00
$
2,065,000.00
Services
Saint John Parking
$
-
$
123,000.00
$
123,000.00
Asset and Facility
$
1,529,333.00
$
3,324,000.00
$
4,853,333.00
Management
Parks & Recreation
$
-
$
150,000.00
$
150,000.00
Services
Urban Storm Water
$
1,109,600.00
$
750,400.00
$
1,860,000.00
Transportation
$
5,782,201.00
$
3,007,950.00
$
8,790,151.00
Total ($)
$
15,136,134.00
$
10,490,350.00
$ 25,626,484.00
091
-5-
Revised 2021 General Fund Capital Program Summary
Category
Other
Share ($)
City Share ($)
Total ($)
Fundy Quay /
Seawall
$
12,708,750.00
$
7,407,250.00
$ 20,116,000.00
Refurbishment
Corporate
Performance
$
835,000.00
$
1,500,000.00
$ 2,335,000.00
Finance and
Administration
$
2,065,000.00
$
-
$ 2,065,000.00
Services
Saint John Parking
$
-
$
123,000.00
$ 123,000.00
Asset and Facility
$
7,295,333.00
$
3,973,000.00
$ 11,268,333.00
Management
Parks & Recreation
$
75,000.00
$
75,000.00
$ 150,000.00
Services
Urban Storm Water
$
1,590,000.00
$
1,374,350.00
$ 2,964,350.00
Transportation
$
4,524,000.00
$
1,415,000.00
j $ 5,939,000.00
Total ($)
$
29,093,083.00
$
15,867,600.00
1 $ 44,960,683.00
Revised 2021 General Fund Capital budget
• 23 new projects were added to the revised 2021 General Fund program
(See the blue highlighted cells in document in Appendix B).
• 27 projects that were listed in original approved 2021 General Fund
program remain on the revised program however in some cases funding
allocations have changed (i.e., funded under the Community Development
Fund rather than City Share) (See the peach highlighted cells in document
in Appendix B).
• The overall budget envelope for the previously approved 2021 General
Fund Capital Program was $25,626,484 (Other Share - $15,136,134 / City
Share - $10,490,350).
• The overall budget envelope for the revised 2021 General Fund Capital
Program was $44,960,683.00 (Other Share - $29,093,083 / City Share -
$15,867,600).
• The increase to the revised 2021 General Fund Program is due to the
addition of the Fundv Quav Droiects subiect to the business case in
accordance with the Capital Budget Policy.
• The revised 2021 General Fund Program incorporates an additional
$1,500,000 being allocated to the Sea Wall Refurbishment project.
• The previously approved Pay as you go funding ($1,635,000) in 2021 for
the Sea Wall Refurbishment Project is reallocated to the Fundy Quay
project.
• In the General Fund Program, a total of 39 projects have funding from
Other Shares which equates to 78% percent of the General Fund projects.
• From the $15,867,600 of City financial contributions approximately
$29,093,083 of the leveraged funding is being sought.
-6-
INPUT FROM OTHER SERVICE AREAS AND STAKEHOLDERS
The enclosed revised capital budget changes were coordinated and received input
from: Finance, Strategic Services, Utilities and Infrastructure, Growth and
Community Services, New Regional Economic Development Agency of Greater
Saint John, Public Works and Transportation and Saint John Energy.
ATTACHMENTS
Appendix —A — Revised 2021 W&S Utility Fund Capital Program
Appendix — B — Revised 2021 General Fund Capital Program
W
Project was previously approved in the 2020 and 2021 Utility Fund Capital Budget Council Report (M&C 2019-204)
New Project proposed for the revised 2021 Utility Fund Capital Budget
Industrial Water Renewal - West
Project
Description
Other Share
Utility Share
Road construction and replacement of three large culverts, including
Coleson Cove Raw Water Transmission
design and construction management services. Phase 1 of 2. Design
$ 525,000.00
line
services of Phase 2 for road construction and replacement of three
large culverts.
Upgrade / reconstruction - Appropriate pump sizing, electrical
Musquash Water Pump Station
upgrades, flood proofing, etc. Including design and construction
$ 695,000.00
$ 870,000.00
management services. Phase B. Project to be partially funded under
DMAF .
Total
$ 695,000.00
$ 1,395,000.00
Industrial Water Renewal - East
Project
Description
Other Share
Utility Share
Design services to investigate connecting IP to the East Industrial
Industrial Water Renewal - East
piped system to reduce the wasting of water and general loss of
$ 50,000.00
water in the brook system.
Total
$
$ 50,000.00
Infrastructure Renewal - Sanitary
Project
Description
Other Share
Utility Share
Greenhead Road SLS C
Supplemental funding for the renewal of Greenhead Road SLS C.
$ 90,000.00
Develop a Solid Waste Diversion Action Plan to detail the preferred
Wastewater Treatment Plant Solid
septage receiving system to be installed at one of the City's
$ 50,000.00
$ 10,000.00
Waste Diversion Action Plan
wastewater treatment facilities. Subject to successful funding under
the Environmental Trust Fund.
Develop a strategy to mitigate the effects of coastal flooding on the
Flood Risk Mitigation Strategy for
City's infrastructure in the Lower Cove Loop area (Lower Cove SLS and
$ 45,000.00
$ 45,000.00
Lower Cove Loop
associated sewer collection system infrastructure). Subject to
successful funding under the National Disaster Mitigation Program.
Asset Management Information System (AMIS). Project scope
Various Municipal &Water Facilities
includes the purchase of the required software, obtaining necessary
$ 175,000.00
training, completing City infrastructure update, etc. Project also
funded by the General Fund (50/50).
Renew approx. 55 m of 300mm concrete sanitary sewer to direct
Catherwood Street (Greystone Terrace)
flows into an existing sanitary sewer, including design and
$ 125,000.00
construction management services.
Renew 100 m of 375mm TC sanitary sewer (Condition Grade of 3 with
Germain Street (St James Street to Lower
an in service year of 1884), including design and construction
$ 110,000.00
$ 40,000.00
Cove Loop)
management services. Subject to successful funding under Bilateral
Funding.
Lower Cove Loop (Charlotte Street to
Install 150 m of 525mm concrete sanitary sewer including design and
Germain Street)
construction management services. Subject to successful funding
$ 255,000.00
$ 95,000.00
under Bilateral Funding.
Renew 180 m of 300mm T.0 sanitary sewer (Condition Grade of 4
Wentworth Street (Elliott Row to Orange
with a year in service of 1867), including design and construction
$ 175,000.00
$ 65,000.00
Street)
management services. Subject to successful funding under Bilateral
Funding.
Lakewood Heights Sanitary System
Mitigation measures to reduce inflow / infiltration in the sanitary
$ 250,000.00
sewer system, including construction management services.
Wastewater Pumping (Prospect Street
Pumping station, land acquisition, and required piping to direct flows
West at Walnut Street
to sewer on Main Street West for treatment at the Lancaster Lagoon,
$
$ 575,000.00
including construction management services.
01-1
Broadview Avenue (Charlotte Street to
Renew 275 m of 375 T.0 sanitary sewer (Condition Grade 4),
Carmarthen Street)
including design and construction management services. Subject to
$ 245,000.00
$ 90,000.00
successful funding under Bilateral Funding.
Construct three headers, one for each cell for the blower system at
Lancaster Lagoon
the Lancaster Lagoon complete with road way construction. Including
$ 750,000.00
design and construction management services.
WWPS Woodlawn Park (1335 Red Head
Design for the replacement of wastewater pumping stations that are
Road)
at the end of their asset life to provide for reliable collection of
$ 100,000.00
wastewater.
Rodney Street (Market Place to Watson
Renewal of approx. 290 m of T.C, Brick and Concrete sanitary sewer
(Condition Grade 3), including design and construction management
$ 410,000.00
Street)
services. Project to be funded under G.T.F.
Renew 111 m of 250mm and 375mm T.0 sanitary sewer (Condition
St James Street (Prince William Street to
Grade of 3.5 with an in service year of 1876), including design and
$ 100,000.00
$ 36,000.00
Germain Street)
construction management services. Subject to successful funding
under Bilateral Funding.
Structural Lining
Structurally line and point repairs to sanitary sewers, including design
$ 225,000.00
and construction management services.
Renew approx. 330 m of 300mm and 375mm T.0 sanitary sewer
Waterloo Street (Haymarket Square to
(Condition Grade of 5 with an in service year of 1869), including
$ 310,000.00
$ 115,000.00
Castle Street
design and construction management services. Subject to successful
funding under Bilateral Funding.
Princess Street (Water Street to Germain
Install approx. 100m of 300mm sanitary sewer for separation,
Street)
including design and construction management services. Project to be
$ 205,000.00
funded under G.T.F.
Renew approx. 250m of 225mm and 300mm TC sanitary sewer
Princess Street (Wentworth Street to
(Condition Grade of 5 with an in service year of 1893), with new
Crown Street)
200mm and 300mm sanitary sewer, including design and construction
$ 265,000.00
$ 95,000.00
management services. Subject to successful funding under Bilateral
Funding.
Reconstruction lift station above flood level to provide for reliable
WWPS Beach Crescent (11 Beach
collection of wastewater, including design and construction
$ 340,000.00
$ 510,000.00
Crescent)
management services. Phase A. Project to be partially funded under
DMAF.
Totall
$ 2,510,000.00
$ 3,391,000.00
Infrastructure Renewal - Water
Project
Description
Other Share
Utility Share
Engineering Investigation Design
Funding for engineering investigations and design for various projects
$ 300,000.00
and
under the Water and Sanitary Categories.
Westmorland Road & Bayside Drive Flow
Installation of Electro-Magnetic flow meters east of PRV #104B and at
Meters /Chamber #33 Flow Limiting
PRV #10 including construction management. Supply and installation
$ 180,000.00
Valves
of flow limiting valves on the east side supply lines to Mill Road Vault,
including construction management.
Fleet Replacement
Fleet Replacement for Saint John Water. Project to be funded under
$ 485,000.00
Fleet Reserve.
Removal of cross -connections on Potable
Removal of two cross -connections on Potable Water and Raw Water
Water and Raw Water Transmission
Transmission mains, including construction management services
$ 150,000.00
mains
(Ocean Westway / Route 7 Overpass).
Germain Street (St James Street to Lower
Renew 100 m of 200mm watermain (1955), including design and
Cove Loop)
construction management services. Subject to successful funding
$ 90,000.00
$ 35,000.00
under Bilateral Funding.
Lower Cove Loop (Charlotte Street to
Install 150 m of 200mm watermain, including design and
Germain Street)
construction management services. Subject to successful funding
$ 135,000.00
$ 50,000.00
under Bilateral Funding.
Wentworth Street (Elliott Row to Orange
Renew 350 m of 300mm Cl watermain (1931), including design and
Street)
construction management services. Subject to successful funding
$ 445,000.00
$ 165,000.00
under Bilateral Funding.
Kul
Broadview Avenue (Charlotte Street to
Renew 275 m of 150 mm Cl watermain (1917), including design and
Carmarthen Street)
construction management services. Subject to successful funding
$ 225,000.00
$ 85,000.00
under Bilateral Funding.
Rodney Street (Market Place to Watson
Renewal of approx. 295 m of 300mm Cl watermain, including design
Street)
and construction management services. Project to be funded under
$ 345,000.00
G. T. F.
St James Street (Prince William to
Renew 110 m of 250mm Cl watermain (1876), including design and
Germain Street)
construction management services. Subject to successful funding
$ 125,000.00
$ 45,000.00
under Bilateral Funding.
Waterloo Street (Haymarket Square to
Renew approx. 330 m of 300mm Cl watermain(1856), including
Castle Street)
design and construction management services. Subject to successful
$ 450,000.00
$ 275,000.00
funding under Bilateral Funding.
Princess Street (Wentworth Street to
Renew approx. 275m of 250mm Cl (1924) watermain, including
Crown Street)
design and construction management services. Subject to successful
$ 335,000.00
$ 125,000.00
funding under Bilateral Funding.
Total
$ 2,635,000.00
$ 1,410,000.00
Revised 2021 W&S Utility Fund Capital Program Summary
Category
Other Share ($)
City
Share $
Total ($)
Industrial Water Renewal - West
$
695,000.00
$
1,395,000.00
$
2,090,000.00
Industrial Water Renewal - East
$
-
$
50,000.00
$
50,000.00
Infrastructure Renewal - Sanitary
$
2,510,000.00
$
3,391,000.00
$
5,901,000.00
Infrastructure Renewal -Water
$
2,635,000.00
$
1,410,000.00
$
4,045,000.00
Total ($)
1 $
5,840,000.00
$
6,246,000.00
1 $
12,086,000.00
23%
Summary of Capital Costs (Utility Share)
■ Industrial Water Renewal - West
® Industrial Water Renewal - East
Infrastructure Renewal - Sanitary
Infrastructure Renewal -Water
011
Project was previously approved in the 2020 and 2021 General Fund Capital Budget Council Report (M&C 2019-203)
New Project proposed for the revised 2021 General Fund Capital Budget
Fundy Quay / Seawall Refurbishment
Project
Description
Other Share
City Share
Fundy Quay
Soil Remediation - Develop and implement strategy to effectively manage
$ 2,486,000.00
existing soil contamination on the site.
Infill - Re -grading the site while incorporating the seawall refurbishment to
Fundy Quay
facilitate future development. Project to be partially funded by the Province of
$ 625,000.00
$ 1,875,000.00
New Brunswick.
Harbour Passage & Pedway - Obtaining public access to waterfront property
Fundy Quay
which will be key to improving active transportation in the uptown area. Project
$ 7,996,000.00
$ 1,999,000.00
to be partially funded by the COVID-19 Resilience Infrastructure Fund
Loyalist Plaza - Re -development of the highly utilized public space which will
Fundy Quay
allow for the integration of the plaza design with the design of the surrounding
$ 2,452,750.00
$ 222,250.00
development. Project to be partially funded under Bilateral Funding and by the
Province of New Brunswick.
Fundy Quay
Additional Fundy Quay funding for Soil Remediation, Infill, Harbour Passage &
$ 1,635,000.00
$ 825,000.00
Pedway and Loyalist Plaza. -Pay as you go funding for the Other Share
Total
$ 12,708,750.00
$ 7,407,250.00
Corporate Performance
Information Technology
IT Infrastructure Replacement / Upgrades / ERP System
$ 835,000.00
$ 1,500,000.00
Total
$ 835,000.00
1 $ 1,500,000.00
Finance and Administration Services
Project
Description
Other Share
City Share
Fleet
Fleet Replacement
$ 2,065,000.00
Total
$ 2,065,000.00
$ -
Saint John Parking
Parking
Replacement of 17 Parking Meters
$ 113,000.00
Parking
Bus Shelter - Market Square
$ 10,000.00
Total
$ -
$ 123,000.00
Asset and Facility Management
Project
Description
Other Share
City Share
Fundy Quay
Fundy Quay - Seawall Refurbishment -Project to be partially funded by the
$ 3,240,000.00
Province of New Brunswick.
Fundy Quay
Fundy Quay - Seawall Refurbishment - Project to be partially funded under
$ 2,180,000.00
$ 1,530,000.00
DMAF.
Municipal Buildings
Deep Municipal Energy Retrofit. Subject to Federal Funding.
$ 553,333.00
$ 575,000.00
Market Square
District Energy Phase 1. Subject to Federal Funding.
$ 488,000.00
$ 732,000.00
Lord Beaverbrook
Main Electrical Services Upgrade
$ 100,000.00
Replacement of the existing roofs (i.e. plywood, shingles and insulation) at fire
Municipal Buildings
stations #5 & #7. Subject to successful funding under the Community
$ 125,000.00
$ 125,000.00
Development Fund.
Charles Gorman Arena /Stewart
Replacement of an existing chiller at the Charles Gorman Arena as well as
replacing two existing condensers at the Stewart Hurley Arena. Subject to
$ 70,000.00
$ 70,000.00
Hurley Arena
successful funding under the Community Development Fund.
Replacing the existing dasher boards and glass with new boards and glass that
TD Station
meet QMJHL Requirements. Subject to successful funding under the Community
$ 225,000.00
$ 225,000.00
Development Fund.
Replacement of the existing metal siding that is in poor condition as well as
Municipal Buildings
replacing the existing facility sign at the Municipal Operations building (175
$ 110,000.00
$ 200,000.00
Rothesay Avenue). Subject to successful funding under the Community
Development Fund.
Asset Management Information System (AMIS). Project scope includes the
Various Municipal & Water
purchase of the required software, obtaining necessary training, completing City
$ 87,500.00
87,500.00
$
Facilities
infrastructure update, etc. Subject to successful funding under the Community
Development Fund.
Repairs to the existing building foundation and completing necessary water
Carleton Community Centre
proofing as Community Center has a foundation leak. Subject to successful
$ 75,000.00
$ 75,000.00
funding under the Community Development Fund.
061
Replacement of an existing air handling unit at the Municipal Operations building
Municipal Buildings
(175 Rothesay Avenue) including the control system. Subject to successful
$ 50,000.00
$ 50,000.00
funding under the Community Development Fund.
St Patrick Street Pedway - Roof repair due to existing leak including the
Municipal Buildings
replacement of the existing air handling unit. Subject to successful funding
$ 7,500.00
$ 7,500.00
under the Community Development Fund.
Municipal Buildings
City Market Pedway HVAC Upgrade. Subject to successful funding under the
$ 24,000.00
$ 6,000.00
COVID-19 Resilience Infrastructure Fund
Renovation of upper City Market Lobby Entrance as well as Elevator Entrance to
City Market
City Market Tower. Subject to successful funding under the COVID-19 Resilience
$ 60,000.00
$ 15,000.00
Infrastructure Fund
TD Station
Heat Pump Replacement
$ 50,000.00
Trade and Convention Center
Replacement Equipment (Banquet Equipment, Tables & Walk-in Fridge).
$ 80,000.00
Trade and Convention Center
Replace Flooring and Staging Equipment.
$ 30,000.00
Trade and Convention Center
Security Upgrades.
$ 15,000.00
Total
$ 7,295,333.00
$ 3,973,000.00
Parks & Recreation Services
Project
Description
Other Share
City Share
Supply and installation of a new score clock at the Shamrock Park artificial turf
field as well as other improvements to the Shamrock Park Facility. Replacement
Facility Renewal Fund
of an existing wooden structure at the City's Market Place West Playground. The
$ 75,000.00
$ 75,000.00
current structure has reached the end of its useful life. Subject to successful
funding under the Community Development Fund.
Total
$ 75,000.00
$ 75,000.00
Urban Storm Water
Project
Description
Other Share
City Share
Catherwood Street (Ready Street to
Renew approx. 85 m of new 375mm storm sewer for separation, remove two
CB's on Greystone Terrace, and redirect two CB's at the top of Catherwood Street
$ 134,350.00
Greystone Terrace)
into the storm sewer, including design and construction management services.
Germain Street (St James Street to
Renew 125 m of 600mm storm sewer for separation, including design and
construction management services. Subject to successful funding under Bilateral
$ 115,000.00
$ 40,000.00
Lower Cove Loop)
Funding.
Water Street Outfall
Install approx. 70 m of new 1800mm storm sewer and outfall for separation,
$ 840,000.00
including design and construction management services.
Wentworth Street (Elliott Row to
Install approx. 190 m of 375mm storm sewer for separation , including design
and construction management services. Subject to successful funding under
$ 140,000.00
$ 50,000.00
Orange Street)
Bilateral Funding.
Broadview Avenue (Charlotte
Install approx.. 275 m of 375 mm and 450mm storm sewer for separation,
including design and construction management services. Subject to successful
$ 200,000.00
$ 75,000.00
Street to Carmarthen Street)
funding under Bilateral Funding.
Rodney Street (Market Place to
Install approx. 150m of new 600mm storm sewer and 135m of 450mm storm
sewer for separation, including design and construction management services.
$ 340,000.00
Watson Street)
Project to be funded under the G.T.F.
St James Street (Prince William
Install 113 m of 300mm storm sewer for separation, including design and
construction management services. Subject to successful funding under Bilateral
$ 70,000.00
$ 25,000.00
Street to Germain Street)
Funding.
Waterloo Street (Haymarket Square
Install approx. 400m of new 300mm and 375mm storm sewer for separation,
including design and construction management services. Subject to successful
$ 360,000.00
$ 135,000.00
to Castle Street)
funding under Bilateral Funding.
Princess Street (Water Street to
Install approx. 46 m of 300mm and 56m of 375mm storm sewer for separation,
including design and construction management services. Project to be funded
$ 160,000.00
Germain Street)
under G.T.F.
Princess Street (Wentworth Street
Install approx. 255 of new 300mm storm sewer for separation, including design
and construction management services. Subject to successful funding under
$ 205,000.00
$ 75,000.00
to Crown Street)
Bilateral Funding.
Total
$ 1,590,000.00
$ 1,374,350.00
Transportation
Project
Description
Other Share
City Share
Street reconstruction (curb, sidewalk, landscaping and paving), including design
Charlotte Street (Trinity Church to
and construction management services. Saint John Energy proposed to be
participating in the project by providing their services, estimated at $200,000, to
$ 360,000.00
Princess Street )
convert the overhead high voltage lines to underground. Asphalt pavements
$41,000 / 0.27 LK.
Engineering Investigation and
Funding for engineering investigations and design for various projects under the
$ 300,000.00
Design
Storm and Transportation Categories.
Asphalt Roadway Resurfacing and
Renewal of asphalt roadway and concrete curb and sidewalk including drainage
Curb & Sidewalk Renewal -
control and landscaping in conjunction with the annual asphalt roadway
$ 434,000.00
Neighbourhoods
maintenance and rehabilitation program. Pay as you go.
Asphalt Roadway Resurfacing and
Renewal of asphalt roadway and concrete curb and sidewalk including drainage
Curb & Sidewalk Renewal -
control and landscaping in conjunction with the annual asphalt roadway
$ 1,500,000.00
Neighbourhoods
maintenance and rehabilitation program. Project to be funded under G.T.F.
Germain Street (St James Street to
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $43,000 / 0.28LK.
$ 130,000.00
$ 50,000.00
Lower Cove Loop)
Subject to successful funding under Bilateral Funding.
Wentworth Street (Elliott Row to
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $156,000 / 1.05LK.
$ 455,000.00
$ 170,000.00
Orange Street)
Subject to successful funding under Bilateral Funding.
Broadview Avenue (Charlotte
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $97,000 / 0.67LK.
$ 360,000.00
$ 130,000.00
Street to Carmarthen Street)
Subject to successful funding under Bilateral Funding.
Rodney Street (Market Place to
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $140,000 / 0.94LK.
$ 550,000.00
Watson Street)
Project to be funded under the G.T.F.
St James Street (Prince William
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $42,000 / 0.28LK.
$ 160,000.00
$ 60,000.00
Street to Germain Street)
Subject to successful funding under Bilateral Funding.
Waterloo Street (Haymarket Square
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $150,000 / 0.98LK.
$ 610,000.00
$ 225,000.00
to Castle Street)
Subject to successful funding under Bilateral Funding.
Princess Street (Wentworth Street
Street reconstruction (curb, sidewalk, landscaping and paving), including design
and construction management services. Asphalt pavements $108,000 / 0.72LK.
$ 325,000.00
$ 120,000.00
to Crown Street)
Subject to successful funding under Bilateral Funding.
Total
$ 4,524,000.00
$ 1,415,000.00
!II
Revised 2021 General Fund Capital Program Summary
Category
Other Share ($)
City Share ($)
Total ($)
Fundy Quay/Seawall
Refurbishment
$ 12,708,750.00
$ 7,407,250.00
$ 20,116,000.00
Corporate Performance
$ 835,000.00
$ 1,500,000.00
$ 2,335,000.00
Finance and Administration
Services
$ 2,065,000.00
$
$ 2,065,000.00
Saint John Parking
$
$ 123,000.00
$ 123,000.00
Asset and Facility Management
$ 7,295,333.00
$ 3,973,000.00
$ 11,268,333.00
Parks & Recreation Services
$ 75,000.00
$ 75,000.00
$ 150,000.00
Urban Storm Water
$ 1,590,000.00
$ 1,374,350.00
$ 2,964,350.00
Transportation
$ 4,524,000.00
$ 1,415,000.00
$ 5,939,000.00
Total ($)
$ 29,093,083.00
$ 15,867,600.00
$ 44,960,683.00
Summary of Capital Costs (City Share)
■ Fundy Quay / Seawall Refurbishment
■ Corporate Performance
■ Finance and Administration Services
Saint John Parking
■ Asset and Facility Management
■ Parks & Recreation Services
■ Urban Storm Water
■ Transportation
IP
!193
:1w
(P,"Ah
I� �4 JIDI'l I
FINANCE COMMITTEE REPORT
M&C No.
2021-
Report Date
February 16, 2021
Meeting Date
February 18, 2021
Service Area
Finance and
Administrative Services
Committee Chair David Merrithew and Members of the Finance Committee
SUBJECT. Government of Canada Healthy Community Initiative
OPEN OR CLOSED SESSION
This matter is to be discussed in open session of Finance Committee
AUTHORIZATION
Primary Author
Commissioner/Dept. Head
City Manager
Ian Fagan
Kevin Fudge
I John Collin
It is recommended that the Finance Committee provide staff direction to apply to
the Canada's Healthy Communities Initiative.
EXECUTIVE SUMMARY
On February 9th the Government of Canada announced Canada's Healthy
Communities Initiative (CHCI) which will provide funding directly to non -profits
and municipalities with an open window for applications between February 9th
and March 9th, 2021.
The Canada Healthy Communities Initiative is providing up to $31 million in
existing federal funding to support communities as they deploy new ways to adapt
spaces and services to respond to immediate and ongoing needs arising from
COVID-19 over the next two years. The funding is up to 100% for projects that
range between $5,000 and $250,000.
The initiative is supporting projects under three main themes:
• Creating safe and vibrant public spaces
o Projects that create or adapt existing public places such as parks,
main streets, and indoor spaces that encourage safe cultural or
physical activities, and local commerce.
• Improving mobility options
o Projects that permit physical distancing through permanent or
temporary changes that make it easier for people to get around in
their communities, whether walking, biking, accessing public and
private transit, or other modes of transportation.
!Vl
-2-
• Digital solutions
o Innovative digital projects that address changing community needs
through the use of data and connected technologies.
The City is organizing interested community groups and analyzing projects for a
coordinated but independent application process and seeks Committee's support
to submit an application for the program upon completion of the consultation.
Staff will bring back to the Finance Committee all details and business cases
needed to support an amendment to the Capital Budget if successful in its efforts
with the application.
PREVIOUS RESOLUTION
None
STRATEGIC ALIGNMENT
Seeking support of Finance Committee prior to submission of an application for
funding is alignment with the City of Saint John Capital Budgeting Policy.
REPORT
The Healthy Communities Initiative is a $31 million investment from the
Government of Canada to support communities as they create and adapt public
spaces, and programming and services for public spaces to respond to ongoing
needs arising from COVID-19 over the next two years.
Public spaces are the glue to our communities: they enable a feeling of belonging,
of social cohesion and encourage our sense of collective identity. COVID-19 has
seriously constrained our access and use of these spaces in communities across
Canada. Impacts of the virus have also been extraordinarily uneven, underscoring
inequalities across communities and disproportionately impacting those who are
already experiencing vulnerability as a result of systemic inequalities.
The Healthy Communities Initiative will provide funding to a broad range of
organizations, including local governments, charities, Indigenous communities
and nonprofits, for projects, programming and services that help communities
• create safe and vibrant public spaces,
• improve mobility options and
• provide innovative digital solutions to connect people and improve health.
The City is coordinating various community groups to gauge interest in the groups
applying for funding alongside the City. The City is attempting to coordinate the
applications to be mutual supported but independently completed. Each
community group interested would have to complete the application process on
!E:3
-3-
their own and complete the project with only coordination and supervision from
the City (in a case where the project takes place on City owned infrastructure).
Each application would comment on other stakeholder support and City support
The funding is up to 100% for projects that range between $5,000 and $250,000.
SERVICEAND FINANCIAL OUTCOMES
Should the application be approved, staff would return to Finance Committee
seeking to alter the 2021 Capital Budget. Where the funding is up to 100% the
project could have no impact upon the City's borrowing or debt level and could be
100% funded by the Federal level of Government.
None
ATTACHMENTS
None
!Loll